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HomeMy WebLinkAbout02/25/2016 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, February 25, 2016 7:00 p.m. THE WINDMILL ROOM at DIAMOND BAR CITY HALL -1St FLOOR 21810 Copley Drive Diamond Bar, California Chairperson Kim Hsieh Vice -Chair Lew Herndon Commissioner Dave Grundy Commissioner Benny Liang Commissioner Ted Owens Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that any person in need of any type of special equipment, assistance or accommodation(s) in orderto communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking':"" '°` The City of Diamond Bar uses recycled paper in the Windmill Room. gid`' and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, FEBRUARY 25, 2016 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — Li Advice to the City Council ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, LIANG, OWENS, VICE-CHAIRMAN HERNDON, AND CHAIRMAN HSIEH MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. February 25, 2016 PAGE 2 PARKS & RECREATION COMMISSION CALENDAR OF EVENTS: Tuesday, March 1 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Saturday, March 5 — Senior Excursion — 71St Annual Int'I Orchid Show — Level 2-3 7:30am — 6:30pm — Departs DBC @ 7:30am Thursday, March 10 — Sock Hop Dance — 6:00 - 9:00pm — Diamond Bar Center - 1600 Grand Avenue — Diamond Bar Tuesday, March 15 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, March 16 —Valley View Casino — Level 1 — 9:00am — 5:30pm — Departs DBC @ 9:00am Thursday, March 24 — Parks and Recreation Commission Meeting - 7:00pm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Tuesday, March 29 — DB4Youth and DB4Youth "In Action" Meeting - 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Saturday, April 16 — City Birthday Party — 11:30am — 6:00pm — Pantera Park - 738 Pantera Drive — Diamond Bar 1. CONSENT CALENDAR 1.1 Approval of Minutes for January 28, 2016 Regular Meeting 1.2 Transmittal of Thank You letter to Girl Scout Troop 2864 and Cub Scout Pack 703 for painting project at Ronald Reagan Park. 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Diamond Canyon Park Construction 2. Design of Heritage Park Community Center Improvements 3. Pantera Park Trail & Steep Canyon Trail 4. Design of Longview Park South & Star Dust Park February 25, 2016 PAGE 3 PARKS & RECREATION COMMISSION 5. Longview Park North 6. Larkstone Park Design 7. Peterson Park Rubber Surfacing & Playground Equipment Replacement 2.4 List of pending Commission requests — Bob Rose 3. OLD BUSINESS — None 4. NEW BUSINESS — Presentation from Commission to out -going Commissioner Ted Owens. 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JANUARY 28, 2016 CALL TO ORDER: Chairwoman Hsieh called the Parks and Recreation Commission meeting to order at 7:03 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Vice Chairman Lew Herndon and Chairwoman Kim Hsieh Absent: Benny Liang was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Monique Saliu, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the October 22, 2015 Regular Meeting. Chair/Hsieh moved, C/Grundy seconded, to approve the Minutes of the October 22, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Owens, Chair/Hsieh NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: VC/Herndon ABSENT: COMMISSIONERS: Liang 1.2 Approval of Minutes for November 19, 2015 Regular Meeting. VC/Herndon moved, C/Owens seconded to approve the November 19, 2015 regular meeting as presented. AYES: Grundy, Owens, VC/Herndon None Chair/Hsieh COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: JANUARY 28, 2016 PAGE 2 P&R COMMISSION ABSENT: COMMISSIONERS: Liang 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Grundy said that the additional snow (Snow Fest) for the playfield was successful because it allowed people to build snowmen which gave more of a feeling of actually playing in the snow. VC/Herndon said he heard one of the Council Members comment that there were not quite as many people at the Snow Fest event as last year. RS/Murphey said that according to sledding wristbands and game cards there was a $300 difference in the revenue which was not significant but indicates the count may have been a little bit less. However, it was a pretty busy day. C/Owens asked how many teams there were for adult basketball and CS/Murphey responded "22". C/Owens asked what time the youth basketball games start and RS/Murphey said she believed they started at 8:00 o'clock. 2.1.1 PowerPoint Presentation on Bridal Show Preview— CSC/Saliu VC/Herndon said he understood the value of this event was that it brings potential brides to the Diamond Bar Center and that the city is attempting to increase its rental numbers through this type of activity. CSC/Saliu explained that the Diamond Bar Center is booked until 2017 so it appears that these types of events are boosting the rental numbers. C/Owens asked what the city's policy was on cost versus revenue for the bridal show because the bridal show indicates a revenue loss of $3,000. CSD/Rose explained that during the bridal show the facility is not available to be rented by a third party ($3,400) for their event which accounts for the lost revenue. Staff sees this event as a marketing tool for future rentals of the facility and it is also support for people who already rent the Diamond Bar Center which allows them to meet different caterers who have already catered at the Diamond Bar Center which provides for smoother events and further benefits the event beyond the cost/revenue. C/Owens asked if the caterers were recommended to the renters and CSD/Rose said that staff does not "recommend" caterers but provides a list of caterers that are available. RS/Murphey further explained that there is a book with business cards of caterers and vendors and renters ask if those service organizations have been to the center before and staff will explain that the caterers are generally at the center once a month and do a great job but there is JANUARY 28, 2016 PAGE 3 P&R no 'official' recommended list. Chair/Hsieh asked if weddings were held on weekdays in addition to Saturdays and Sundays and CSC/Saliu responded that Fridays, Saturdays and Sundays are usual bridal event days. There have been a couple of weekday weddings. However, there are more corporate rentals during the weekdays so the weekday rentals are improving as well. Chair/Hsieh asked if the rental amount was different and CSC/Saliu responded that there are weekday prices and weekend prices. Business rates are higher than non -business rates. Residents usually book private events on the weekends which is about a $900 difference between resident and non- residents and businesses. Non -profits and the city pay a proportionately lower rate. Chair/Hsieh asked what she would pay at this time if she were to hold an event at the center and CSC/Saliu responded that a resident has to rent at least two-thirds of the ballroom which would be $1,980 for the six -hour base rate and $165 for every additional hour. The full ballroom runs about $2,640 for the six -hour base rate and $220 for additional hours along with deposits. There is an additional fee for outdoor usage as well. When one rents the Grandview Ballroom it includes the kitchen rental. Chair/Hsieh said the cleaning was included and CSC/Saliu responded no, that there is a $500 cleaning deposit for the full Ballroom which is refunded but the contract says that the renter is responsible for leaving the Ballroom in the condition they found it in. Whether the renter does the cleanup or hires someone to do the cleanup the deposit will not be refunded until all of the cleanup policies have been followed and completed. VC/Herndon asked when the bond for the Diamond Bar Center will be paid in full. CSD/Rose said it was a 30 -year bond which was refinanced from a variable rate to a fixed-rate bond and he is not sure whether it was for the remaining years on the original note or for a new 30 -year period. 2.2 Parks Report — PMS/Jordan There was discussion of vandalism in parks. The young man was arrested and his father paid the city for repair of the damage done by his son. Chair/Hsieh asked what caused the death of the shrubs at Pantera Park and PMS/Jordan responded that staff believes it is a possibility that a ground squirrel burrowed into the slope and damaged the roots of the Acacia shrub along Pantera Drive causing it to die. He instructed his crew to paint it green until the city can get some large enough plants to replace it. JANUARY 28, 2016 PAGE 4 P&R C/Owens asked what a straw -waddle is and PMS/Jordan responded that they are nylon tubes filled with straw that are laid across slopes in 25 foot lengths and staked in place to filter sediment out of the water flowing down the slope as well as, prevent erosion. C/Owens asked if the city sent a thank -you to the Girl Scouts for their volunteer services and PMS/Jordan said that one had not been sent but that it could and will be done. 2.2.1 Power Point Presentation on Lorbeer Middle School and Paul C. Grow Parks — PMS/Jordan 2.3 CIP Projects — CSD/Rose A Pantera Park Trail & Steep Canyon Trail - Plans were returned to the consultant for additional corrections. B. Diamond Canyon Park Construction — Under construction. Play equipment has been installed. Based on the rate of construction the park should be open to the public by summer, weather permitting. C. Design of Heritage Park Community Center Improvements — nothing new to report. E. Design of Longview Park South & Star Dust Park — Staff has reviewed the value engineering and asked the consultant to make a few more adjustments. F. Heritage Park Rubber Surfacing Replacement — Work has been completed. G. Peterson Park Rubber Surfacing & Playground Equipment Replacement — Staff sent out an RFP, received proposals and conducted interviews. All information has been submitted to the City Manager's office with a recommendation. As soon as the recommendation is approved staff will move forward with play equipment and new rubber surfacing at Peterson. H. Longview Park North — This project is on hold until funding for Peterson Park has been verified. Peterson is a priority and funding for Longview could get moved to the next fiscal year if another appropriation is required. Rubber surfacing at Longview Park North has been completed. G. Larkstone Park Design — The first round of plan check was completed and has gone back to the developer. Staff is waiting to JANUARY 28, 2016 PAGE 5 P&R COMMISSION get the corrected plans back. VC/Herndon asked if the design for Larkstone is based on the design in which the Commission was involved or is this a new design. CSD/Rose responded that it is essentially the same design. The only change has been that staff asked for exercise equipment to be installed similar to what was requested at Diamond Canyon Park. Because of the ancient landslide remediation a new grading plan was submitted which resulted in the park being larger than what was originally planned. VC/Herndon asked if the Commission recommended swings for the park and CSD/Rose responded that staff asked for swings. There are swings coming in at Diamond Canyon Park and this park is similar. When the development was in the process of being sold the landscape architect asked staff what changes they should consider and as a result, everything was updated to current operating standards. 2.4 List of pending Commission requests — CSD/Rose updated the Commission on pending Commission requests. The number of girls in this year's youth basketball program is 58. Last year there were 50. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: VC/Herndon wanted to find out about the LA County Parks Needs Assessment meeting held last Thursday and whether it was a "face dressing" meeting or would the results be seriously considered. CSD/Rose responded that the information put forth by Diamond Bar residents will be considered by the County and by the City for consideration of future Diamond Bar projects. The number one item was "acquiring and developing lighted athletic facilities at the YMCA Pony League Facility" for which there were 55 votes. The second highest vote getter was "developing the Lorbeer Middle Field as a lighted athletic field" for which there were 28 votes. The third was "to develop the facilities at South Point Middle School as lighted athletic facilities" which received about 20 votes. The common theme is that the City of Diamond Bar needs more lighted athletic facilities for its sports programs. In fact, the City Manager has been having Closed Session meetings with the City Council to discuss acquiring and possibly developing the YMCA Pony facility for which he has no additional information. The results of the parks needs meeting were forwarded to the City Manager and included in the weekly report that goes to the City Council tomorrow. JANUARY 28, 2016 PAGE 6 P&R COMMISSION C/Grundy concurred that more lighted fields are needed. The sentiment of the audience was very obvious that any attempt to get more play space for the kids should be a priority for the city and he hopes that the City Council takes the proposal to consider the acquisition of the Pony fields and others seriously and he hopes the city works aggressively with the county on the list to see if they honestly want to help the city with its needs. VC/Herndon reiterated that the County got Diamond Bar in the situation of having insufficient parks and sports fields. Chair/Hsieh thanked staff for what they do because even with the Snow Fest she is always in awe of all that staff does for the city. Kudos to staff for all they do. CSD/Rose further stated that at Thursday night's meeting a representative of Girls Softball presented him with a list of what they felt needed to be improved on in the ballfields. PMS/Jordan visited those facilities and found that there were some issues that needed to be dealt with; however, the majority of the other concerns were somewhat exaggerated. For the most part, staff found the facilities to be in very good condition. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Hsieh adjourned the meeting at 8:09 p.m. The foregoing minutes are hereby approved this _ day of 2016. Respectfully Submitted, BOB ROSE, SECRETARY Attest: KIM HSIEH, CHAIRWOMAN Nancy A. Lyons Mayor Jimmy Lin Mayor Pro Tem Carol Herrera Council Member Ruth M. Low Council Member Steve Tye Council Member February 25, 2016 City of Diamond Bar 21810 Copley Drive • Diamond Bar, CA 91765-4178 Elizabeth Weyhreter 18 Chaparral Dr. Phillips Ranch, CA 91766 (909) 839-7000 • Fax (909) 861-3117 www.DiamondBarCA.gov On behalf of the City of Diamond Bar Parks and Recreation Commission, I thank you for leading Cub Scout Pack 703 to complete an important park project. Your crew completed the task of painting the trash can enclosure and wall at the parking lot perimeter of Ronald Reagan Park. This project will be of great benefit to the community. The value of your efforts will help ensure the viability of this park for years to come. Thanks again for your volunteer work that has improved the quality of Ronald Reagan Park! Sincerely, Parks and Recreation Commission Kim sieh, Chairman Lew Herndon Dave Orunku Vice Chairman Commissioner �-e Benny Lian Ted Owens Commissio Commissioner Nancy A. Lyons Mayor Jimmy Lin Mayor Pro Tem Carol Herrera Council Member Ruth M. Low Council Member Steve Tye Council Member February 25, 2016 City of Diamond Bar 21810 Copley Drive • Diamond Bar, CA 91763.4178 Elizabeth Weyhreter 18 Chaparral Dr. Phillips Ranch, CA 91766 (909) 839-7000 • Fax (909) 861-3117 www.DiamondBarCA.gov On behalf of the City of Diamond Bar Parks and Recreation Commission, I thank you for leading Girl Scout Troop 2864 to complete an important park project. Your crew completed the task of painting the trash can enclosure and wall at the parking lot perimeter of Ronald Reagan Park. This project will be of great benefit to the community. The value of your efforts will help ensure the viability of this park for years to come. Thanks again foryour volunteer work that has improved the quality of Ronald Reagan Park! Sincerely, Parks and Recreation Commission Kim Hsieh, Chairman a Lew Herndon Dave r3rund Vice Chairman Commissioner Benny Lian Commissio �6atu� Ted Owens Commissioner �., g c • 1' TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: February 18, 2016 MEETING DATE: February 25, 2016 Community Recreation Guide The Winter 2016 guide is available online at www.DiamondBarCA.gov. The Spring Recreation Guide is in the works and should be mailed out by the first week of March. Contract Classes Winter Contract Classes -- The Winter session began on January 2 and runs through March 11. As of February 16, there are 565 students enrolled in 194 classes. Youth Programs Tiny Tots -- The Spring Session will begin on Monday, March 28, 2016 and goes through June 17. Registration begins on Monday, February 29 for students currently in the program. Students moving from the 3 year old class and Diamond Bar Residents new to Tiny Tots may begin to register on Monday, March 7. New, non-residents may begin to register on Tuesday, March 8. This session includes the spring excursion to the La Habra Children's museum and graduation in June. DB 4Youth "In Action" -- The youth volunteered at the Chinese-American Association's Chinese Lunar New Year Celebration at Diamond Bar High School on Saturday, February 13. They operated the City information table and helped out wherever they were needed at the event. The youth will be volunteering at Food for Life warehouse in Chino on February 20. Nominations for new board members have been made. At the February 23 meeting those nominated for the board will begin their campaign with speeches as to why they are the best suited for the position. Elections will be held at the March meeting on Tuesday, March 29. The youth selected the theme 'Trek through the Stars!" for the 6t" 7th and 81h Grade Dance to be held on May 13 at the Diamond Bar Center. To change up the dance and make it more appealing to all 6tn 7th and 8th graders they will be adding some video game stations near the back of the room. The participants could then choose to dance or play/watch the games. Volunteens -- Working with Human Resources, staff has almost completed the online application for teens from 13-15 to fill out. Applications will be available online starting Monday, February 22 and will be accepted until Thursday, April 14, 2016. Summer Day Camp -- Staff has 2016 Summer Day Camp registration brochure ready for printing. Registration information will be available on Tuesday, March 1. Diamond Bar residents may begin registration on Monday, March 14. Open registration will begin on Monday, April 11. Camp will start on Tuesday, May 31 (the day after Memorial Day). Youth and Adult Sports Adult Basketball -- We have 22 teams registered for the winter 2016 adult basketball league. Games for the regular season began Sunday, January 31. Games are played at Diamond Bar High School and South Pointe Middle School. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- We had 26 participants registered for the adult volleyball program that concluded on February 8. The next session will begin on Monday, February 22 at South Pointe Middle School and will conclude on Monday, May 2. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 7 users per hour on weekdays, with 12 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 11 participants), Thursday (average of 13 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 6:30-10pm each night. Youth Soccer -- Registration for Diamond Bar residents began on Monday, February 8. Open registration started Tuesday, February 16. Skills day will be held on Saturday, March 26 at Mount Calvary. A Parent Meeting will be held Tuesday, March 22 at the Diamond Bar Center at 6 p.m. The program begins with the first game on Saturday, April 9. Included in the $89 fee are a jersey, trophy and 8 games. Practices will be held 30 minutes prior to each game. Youth Basketball -- There are currently 446 participants registered for the 2016 youth basketball program. The season began on Saturday, January 9, with the season concluding on March 12. Children ages 4-8 & 13-14 play at South Pointe Middle School, while children ages 9-12 play at Mt. Calvary Lutheran School. The $89 registration fee included a jersey, trophy, and ten games. Field Attendants -- This month, field attendants spent most shifts assisting with youth basketball practices and games. They also had to remove a flag football program a few times from different parks, as they have not been permitted to use the fields and have yet to submit their insurance. Adult Excursions March 12 - Getty Center & Picnic Lunch — We are currently Sold Out with 45 enrolled for the Getty Center. This is a world renowned cultural center with its famous dedication to the study of world arts. The day will start with a 45 -minute tour of the unique architecture and gardens of the Getty Center. The tour will be followed by a casual, picnic lunch of turkey, pastrami or smoked ham & cheese, along with chips, cookie and drink. Participants have the rest of the afternoon to spend perusing the museum's art galleries, architecture, gardens and shop: This excursion includes roundtrip transportation, Getty tour, box lunch and a snack on the way home for $42/person. Spring Adult Excursions — This Spring we will be going to Peterson Auto Museum & the Grove on April 23. Excursion includes roundtrip transportation, museum tour and a snack on the way home for $42/person. On May 21, we will be visiting Tanaka Farms & Irvine Spectrum. Included are roundtrip transportation, farm tour, a 1 Ib. basket of strawberries and a snack on the way home for $40/person. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts—most are filled to capacity. The Winter program began on January 4th and will conclude February 12th. Spring session will begin February 22"d and conclude June 10tH Senior Seminars 2/8 Social Security Secrets - 27 participants 2/12 AARP Mature Driving Class - 6 participants 2/25 New Health Literacy for seniors - 8 participants Senior Activities and Services • Bridge every Wednesday - 8-10 per session, average • Mahjong every Wednesday - 35 per session, average • Bingo every Tuesday and Friday - 170 per session, average • Complimentary Legal Services - 5 appointments were booked for February Senior Special Events February 9, 2016 - Diamond Bar Senior Club -- Children from Quail Summit School visited the Senior Meeting for Valentine's Day and presented members with hand- made valentines and cookies. February 11, 2016 -Valentines Dinner Dance -- This is an exciting annual event because so many people usually turn out for it. This year was no exception with 207 people signed up. Dinner was catered by Gary's Catering and music was provided by Keith Johnson. There were a dozen raffle prizes given away as well. February 18, 2016 - Evergreen Senior Club -- 300 people helped the Evergreen Senior Club ring in the Chinese New Year and celebrate the anniversary of the senior club on Thursday, February 18th. There were dignitaries present for acknowledgements, entertainment, and the luncheon. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 300 members. They meet each Tuesday with approximately 165 at each meeting at the Diamond Bar Center this month. • The Diamond Bar Evergreen Club has 335 members. They hold classes throughout the week at the Diamond Bar Center. • The Diamond Age Seniors has 185 members. They meet each Monday, Wednesday, and Friday. • The Sunshine Seniors has 820 members on their books and meets the second and fourth Sunday of each month and every Saturday. • The Super Diamond Age Seniors has 200 members. They meet each Tuesday, Thursday, and Friday. Senior Excursions February 3, 2016 - O' Canada at Camelot Theatre -- 51 seniors traveled to Palm Springs. Their first stop was downtown Palm Springs for lunch on their own. After lunch they drove to the Camelot Theatre for a matinee performance of "O `Canada." It was a musical tribute to some of Canada's great performers including Michael Buble, Celine Dion, Shania Twain, and Paul Anka. This was a 90 -minute live performance with no lip synching! A great time was had by all. Special Evens Winter Snow Fest -- A full financial summary and evaluation will follow in the March commission report. 33rd Annual Easter Egg Hunt -- The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 33rd Annual Easter Egg Hunt on Saturday, March 26, 2016. This FREE fun -filled event will be at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age with the hunt starting at 10am sharp! Children need to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and his friends the "peeps"! Pancake breakfast and pictures with the Easter Bunny will be available to purchase starting at 8:30am. 26th City Birthday Party -- The City will celebrate 27 years of incorporation on Saturday, April 16, 2016 from 11am-5pm (rides until 6pm) at Pantera Park. Applications for community organizations to participate in the event were sent out the week of February 8 with a deadline of Friday, March 4, 2016. Non-profit community organizations can participate by operating a food booth, carnival ride, kidzone game, teen action zone game or have an information booth. Additional applications are available on the City's web site. Nominations for Diamond Bar Outstanding Volunteer were also mailed to community organizations and have a deadline of Friday, March 11, 2016. The categories are Youth (Age 17 and under) and Adult (Age 18 and over). Save the Date! Arbor Day: Friday, April 29 at 9:30am Pantera Elementary School Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 46 private, business and non-profit rentals during the month of January. There were 17 church rentals, 2 Toastmasters meeting, 1 Sunshine senior event, 4 seminars/workshops and 1 orchestra concert. There were also 3 weddings, 11 holiday parties, 3 banquets, 1 Boy Scout Court of Honor Event, 1 memorial and 2 birthday parties. A total of $66,220.18 in rental fees was collected during the month of January for Diamond Bar Center rentals. In January 2015 a total of $61,077.11 was collected. Our Saturdays are already booked through October 28, 2017. Heritage Room -- There have been 10 rentals of Heritage Park Community Center for the month of February. Rentals include 5 church rentals, 1 baby shower, 1 fundraiser and 3 birthday parties. Total revenue for these rentals is $1,430.00. The revenue for February 2015 was $1,460.00. Pantera Room -- There have been 2 rentals of Pantera Park Community Center for the month of February. Rentals include 1 birthday party and 1 baby shower. Total revenue for these rentals is $350.00. The revenue for February 2015 was $632.00. Picnic Reservations -- As of January 15, 2016 there have been 3 picnic reservations made for the month of January. There has been 1 at Pantera Park and 2 at Sycamore Canyon Park. The revenue of these picnic rentals is $75. The revenue for January 2015 was $350. FEBRUARY PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: FEBRUARY PARKS REPORT DATE: 2/17/16 MEETING DATE: 2/25/16 During the previous month, the Community Services Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of routine maintenance items completed. Diamond Bar Center • Re -tamped twenty one (21) light fixtures and replaced three (3) lighting ballasts. • Serviced water feature weekly (contractor). • Performed monthly emergency generator test. • Repaired interior drinking fountain. Heritage Park • Repaired sink in exterior women's restroom. • Performed various plumbing repairs in exterior men's restroom. Pantera Park • Re-lamped one (1) tennis court light fixture. • Replaced twelve (12) pieces of cove base tile in women's and men's restrooms. • Assisted with the set-up and operation of the Winter Snow Fest event. 9 Cleared stoppage in men's restroom sewer line. • Performed touchup painting in the men's restroom. . Repaired hot water shut off valve for snack bar sink. Paul C. Grow Park . Repaired lock on women's restroom entry door. • Repaired women's restroom sink. Removed large fallen tree limb from play field (WCA). Peterson Park • Replaced photo cell on park building wall pack lights. Repaired damaged temp fencing around sports fields. Ronald Reagan Park Repaired two (2) GFCI outletsat tennis courts. Repaired broken cable on recently installed tennis net. Re -set top tape. Silvertip Park Replaced missing bolt on play equipment play panel. Starshine Park • Inspected walkways and marked displacements for future grinding by Public Works. Sycamore Canyon Park • Placed sand bags along creek for storm preparation (SGVCC). • Cleaned debris from creek in anticipation of storms (SGVCC). • Removed three (3) vandalized concrete trash cans. • Installed chains and secured remaining concrete trash cans. City Hall/Library • Performed monthly emergency generator test and performed major service. Ran a load bank test to regenerate the particulate filter. • Drilled file lock for Public Works file cabinet. Ordered and installed new lock. • Installed condensation pump in broadcast room HVAC plenum. • Repaired Hi Lo trailer lighting. Re -tamped fourteen (14) light fixtures in the Library space and twelve (12) fixtures in the City Hall space. • Replaced one (1) ballast in the Library space and one (1) ballast in the City Hall space. • Performed monthly carpet cleaning in City Hall spaces. Citywide • Assist with the setup and operation of the Senior Food Drive. Inspect and fill doggy bag dispensers at all parks and trail heads. • Wash, fuel and service as needed all City pool vehicles. Inspected fire extinguishers and first aid kits at all City Facilities. Park Walkthrough Schedule The Parks and Maintenance Superintendent will be performing park walkthroughs monthly commencing on the Monday two weeks prior to the Parks and Recreation Commission meeting. Walkthroughs will have mid-morning start times. Start times and dates will be flexible to accommodate any Commissioners who would like to attend. Inspection locations may change as issues or new projects arise that may be of interest to the Commission. Please review the schedule below and feel free to contact me with any questions or concerns. The schedule will be as follows: January (Com. Lew Herndon) Paul C. Grow/Lorbeer Middle School February Summitridge Park March Sycamore Canyon Park April Heritage Park May Maple Hill Park June District 39 Mini -Parks July Ronald Reagan/Starshine August Grandview Trail/Summitridge Trails September Pantera Park October Washington Street Park November Peterson Park December Sycamore Canyon Creek/Trails Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Directo(A ?AJ6 Date: February 18, 2016 Meeting Date: February 25, 2016 Re: CIP Projects Up -date Steep Canyon Trail Connector & Pantera Park Trail — The plans have been submitted for the third round of plan check. After plan check is completed, the plans will go out to bid for a contractor to construct the trails. The Steep Canyon Connector will result in a trail from the top of the stairs at Steep Canyon that connects to the Canyon Loop Trail. The Pantera Park Trail will result in a trail going up the steep slope above the dog park at Pantera Park. It will also include a set of concrete stairs leading down the slope from Pantera Drive. These trails will probably not be constructed until spring, 2016. Diamond Canyon Park — Construction of this park continues. It should be completed and open for public use by next summer. Design of Heritage Park Improvements — The consultant team has developed a concept plan for a new outdoor restroom building with added storage space. Staff is now reviewing the concept plan to determine if it will be incorporated into the renovation plan for the park. Design of Longview Park South & Star Dust Park Improvements — City staff has requested that the consultant, Architerra Design Group, conduct value engineering to the plans to save on the construction costs. Architerra is now working on the second round of those plan revisions. Also, City staff has submitted a grant application for Star Dust Park. If the grant is awarded, the City will have the funds necessary to complete other park CIP projects. One of the criteria for the grant is that the project must be "shovel ready". Star Dust Park qualifies because CEQA requirements have been met and the construction documents can be completed by early March, 2016, which is the expected grant award timeframe. The project at Longview South will continue utilizing the funds approved in the 2015/16 FY budget. Rubber Surfacing at Peterson & Heritage Parks — The rubber surfacing at Heritage Park has been completed. At Peterson Park, the contractor excavated the rubber surface and found that several of the posts on the play equipment had rusted through below the surface. The tot lot is now closed and will need to be replaced. Staff released an RFP to obtain a design team to complete construction documents to replace the play equipment and two proposals have been received. Staff is currently reviewing the proposals. Installation of Swings at Longview Park North — The team from ICG, Inc has completed the survey work and has completed the concept plan for this project. A two -bay swing set for 2 to 12 year-old children and the expansion of the accessible play area are a part of this project at Longview Park North. Also, the ADA accessible walkway from Longview Drive to the tot lot has been re -designed. The rubber surfacing under the existing play equipment has already been replaced. Larkstone Park Design & Construction — Lennar Homes has completed the first round of plan check and are now up -dating the park plans. Grading of the development site is under way. Staff believes that once the park plans have been approved by the City, Lennar will move quickly to construct the park. The design for Larkstone Park includes swings. 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