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HomeMy WebLinkAbout08/09/2012 AGENDA Regular MeetingTRAFFIC & TRANSPORTATION COMMISSION AGENDA August 9, 2012 7:00 P.M., Regular Meeting Diamond Bar City Hall Windmill Community Room 21810 Copley Drive Diamond Bar, California Chairman Vice -Chairman Commissioner Commissioner Commissioner Ted Carrera Kenneth Mok Kevin House Jen "Fred" Mahlke Liana Pincher Written materials dist•ihuted to the Traffic and Transportation Commission within 72 hours ofthe Traffic and Transportation Commission meeting are available for public inspection inuiediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies ofstaffreports or other written documentation relating to agenda items are on file in the Public Works Department located at 21810 Copley Drive, and are available fbr public inspection. Ifyou have questions regarding an agenda item, please call (909) 839- 7040 during regular business hours. In an effort to comply with the requirements of Title 77 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type ofspecial equipment, assistance, or accommodation(s) in order to communicate at a City public meeting must inform the Public Works Department at (909) 839-7040 a miniinun of 72 hours prior to the scheduled meeting. Please rglrain from smoking, eating at, drinking The City of Diamond Ba' uses recycled paper in the Auditorium and encourages you to do the same CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION AGENDA August 9, 2012 DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM 21810 COPLEY DRIVE, DIAMOND BAR CALL TO ORDER: 7:00 p.m. PLEDGE OF ALLEGIANCE: Chairman Carrera ROLL CALL: Commissioner House, Mahlke, Pincher, Vice -Chairman Mok, Chairman Carrera I. APPROVAL OF MINUTES A. Minutes of June 14, 2012 II. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. III. ITEMS FROM STAFF A. Traffic Enforcement Update " 1. Citations: May, June & July 2012 2. Collisions: May, June & July 2012 3. Street Sweeping: May, June & July 2012 IV. OLD BUSINESS V. NEW BUSINESS VI. STATUS OF PREVIOUS ACTION ITEMS VII. ITEMS FROM COMMISSIONERS VIII. INFORMATIONAL ITEMS A. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive B. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stops Relocation C. Golden Springs Drive Drainage Improvement Project D. Grand Avenue Confluence Project E. Residential Area 1(a)/Arterial Zone 6 Road Maintenance Project F. Chino Hills Parkway/Chino Avenue Street Rehabilitation Project G. Pathfinder Road Erosion Control Project H. SR-60/Lemon Avenue Partial Interchange Project IX. SCHEDULE OF FUTURE CITY EVENTS A. PLANNING COMMISSION MEETING—Tuesday, August 14,2012 — 6:30 4,2012- 6:30 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive. B. CONCERTS IN THE PARK — Wednesday, August 15, 2012 — 6:30 p.m. — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive. C. MOVIES UNDER THE STARS— Wednesday, August 15, 2012 — 8:30 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive. D. CITY COUNCIL MEETING — Tuesday, August 21, 2012 — 6:30 p.m., AQMD/Government Center, Main Auditorium, 21865 Copley Drive E. CONCERTS IN THE PARK — Wednesday, August 22, 2012 — 6:30 p.m. — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive. F. MOVIES UNDER THE STARS — Wednesday, August 22, 2012 — 8:30 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive. G. PARKS & RECREATION COMMISSION MEETING — Thursday, August 23, 2012 — 7:00 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive. H. PLANNING COMMISSION MEETING — Tuesday, August 28, 2012 — 6:30 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive. TRANSIT LATE NIGHT — Tuesday, August 28, 2012 - City Hall front counter will remain open until 7:00 p.m. J. LABOR DAY OBSERVED — City Hall will be closed on Monday, September 3, 2012 in observance of the holiday. X. ADJOURNMENT * THIS INFORMATION WILL BE PROVIDED AT THE AUGUST 9, 2012 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING JUNE 14, 2012 CALL TO ORDER: Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Pincher led the Pledge of Allegiance. ROLL CALL: Commissioner Liana Pincher, Vice Chairman Kenneth Mok and Chairman Ted Carrera. Absent: Commissioners Kevin House and Jen "Fred" Mahlke were excused. Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer, Christian Malpica, Associate Engineer (Traffic), and Marcy Hilario, Administrative Coordinator. I. APPROVAL OF MINUTES: A. Minutes of the May 10, 2012 regular meeting. VC/Mok moved, C/Pincher seconded, to approve the May 10, 2012 minutes as submitted. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: II. PUBLIC COMMENTS: None Offered. III. ITEMS FROM STAFF: Pincher, VC/Mok, Chair/Carrera None House, Mahlke A. Received and Filed Traffic Enforcement Updates for: 1. Citations: March, April, May 2012 2. Collisions: March, April, May 2012 3. Street Sweeping: March, April, May 2012 Chair/Carrera asked if staff knew where the DUI collisions occurred and whether they were included in the report and PWD/Liu responded that the report was statistical information only. JUNE 14, 2012 PAGE 2 T&T COMMISSION VC/Mok moved, C/Pincher seconded, to receive and file the Traffic Enforcement update. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Pincher, VC/Mok, Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: House, Mahlke IV. OLD BUSINESS: None V. NEW BUSINESS: A. Striping and Signage Modifications along Grand Avenue between Lavender Drive and Montefino Avenue and along Brea Canyon Rqad between Copper Canyon Road and Diamond Bar Boulevard. SE/Yee reported that a concern was brought to staff's attention several weeks ago regarding the merge striping. The City's traffic engineer conducted an assessment of the area to determine whether modifications were warranted to improve the lane striping and/or signage. As a result, it was determined that modifications are warranted and, therefore, staff is proposing striping modifications along Grand Avenue between Lavender Drive and Montefino Avenue and along Brea Canyon Road between Copper Canyon Road and Diamond Bar Boulevard as described in staff's Power Point presentation. Chair/Carrera asked if only the eastbound lanes were of concern. SE/Yee responded that the comments addressed the eastbound lanes on Grand Avenue between Lavender Drive and Montefino Avenue. VC/Mok stated it is his understanding there will be no dedicated bike lane; just "share the road". SE/Yee responded to VC/Mok that was correct. SE/Yee stated that there is Class 3 bike lane signage along both directions of Grand Avenue which is signage indicating bicyclists share the roadway with motorists along Grand Avenue. There are no plans for lane striping for bicycles due to the steepness of the slope on the roadway. Chair/Carrera asked if they are considered to comply with vehicular traffic laws. SE/Yee responded "correct." C/Pincher asked if there was a reason to have a sign indicating two lanes turn left; one is either straight or right turn and one is a dedicated right as one approaches the intersection. She stated this is an odd spot because of the curve of the road and, as a driver, she has difficulty seeing the intersection until she is almost on it. SE/Yee replied that there is the type of signage C/Pincher is describing in other areas of the City. Certainly, that is something that can be added to this proposal to further clarify the situation. C/Pincher reiterated that it would be very helpful due to the curvature of the road and the inability of the driver to see the lanes until they reach the area. Chair/Carrera said he has seen signage similar to the signage on northbound Diamond Bar JUNE 14, 2012 PAGE 3 T&T COMMISSION Boulevard turning onto eastbound Grand Avenue, which was a significant improvement for that intersection. He said he concurred with C/Pincher that her suggestion was most appropriate. SE/Yee suggested that the motion include C/Pincher's recommendation. C/Pincher moved, VC/Mok seconded, to concur with staff to install the proposed signage and striping modifications along Grand Avenue between Lavender Drive and Montefino Avenue and along Brea Canyon Road between Copper Canyon Road and Diamond Bar Boulevard with the addition of the incorporation of lane turning signage. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS Pincher, VC/Mok, Chair/Carrera None House, Mahlke B. Presentation of Multi -Year Capital Improvement Program (FY 2011-12 through FY 2015-16). PWD/Liu stated that, as a five-year planning tool, staff would propose to use this documentation to identify and coordinate the financing and timing of public improvements in DB. By considering all projects at one time, a more comprehensive view can be taken of the community's capital needs. Projects can be better coordinated and financed through the use of this five-year CIP. Furthermore, the multiple -year CIP provides a means for the City Council to determine capital priorities and continuity in moving them forward. Project selection is based on citizen input, data from the Pavement Management Program and the Comprehensive Infrastructure Management Plan, Parks Master Plan, City Council Priorities, General Plan Goals and information from City staff. Fifty-five projects are listed in the summary representing an investment of almost $30 million over the five-year plan, with only $464,000 expected to be paid from the City's General Fund. Projects slated for subsequent years in this document do not receive expenditure authority until they are allocated funding for the capital project for the specific fiscal year. He presented a summary of the five-year expenditure plan with approximate estimates from various funding sources. The capital improvement projects are divided into five categories: 1) Street Maintenance, 2) Traffic Management and Safety, 3) Transportation Infrastructure, 4) Miscellaneous Public Works Improvements and, 5) Parks and Recreation Improvements. PWD/Liu stated that with some of the Public Works projects during 2013, there will be a residential slurry seal project which will take place in the center of the City. There will also be an arterial slurry seal on a portion of Golden Springs Drive. The Grand Avenue enhancement is included along with median modifications at Diamond Bar Boulevard and Silver Hawk Drive, as well as curb ramp design for the Gateway Corporate Center and Peaceful Hills Road areas. Parks and Recreation improvements during FY 2012-13 include the JUNE 14, 2012 PAGE 4 T&T COMMISSION ( Dog Park construction. In addition, staff plans to do some design work for the Grandview Trail. The Parks and Recreation improvements for FY 2013-14 include construction of the Grandview Trail and the design of the Heritage Park Community Center interior upgrade. Public Works projects included in FY 2013-14 are slurry seal on Diamond Bar Boulevard and at Brea Canyon Cutoff, construction of a median modifications at Diamond Bar Boulevard and Kiowa Crest Drive and curb ramps in the Gateway Corporate Center and Peaceful Hills Road as well as, residential slurry seal on the west side of Diamond Bar Boulevard. During FY 2014-15, staff plans to construct improvements at Longview Park South and commence construction of the Lemon Avenue Interchange Project. There will also be a median modification at Diamond Bar Boulevard and Maple Hill Road and a residential slurry seal on the south area of town. During FY 2015-16, Parks and Recreation would include construction of Stardust Park and for Public Works there would be the rehabilitation of Pathfinder Road, continuation of construction of the Lemon Avenue Interchange Project, completion of Area 4 Slurry Seal on the far west side of DB, and slurry seal the full length of Brea Canyon Road. PWD/Liu explained that the proposed five-year CIP plan was created to be within a reasonable estimate of special fund revenues while continuing to provide the community with planned improvements. To achieve this, the document will be a dynamic and evolving document which will facilitate meeting future capital needs of the community. There are a myriad of factors that will influence and affect the planning process as the plan continues to evolve and mature. Some of the critical factors include forecast demand (population growth, traffic volumes, etc.) and expectation of revenues. With respect to Level of Service Standards, staff will measure the facility capacity to the actual and potential demand, as well as desired output levels. Capital projects require evaluation and any new project to be added to the plan will require review and scrutiny. Critical to implementation is a sound plan for use of public funds, grants and partnering in debt, as necessary. Commitment requires active involvement and support by the City's appointed and elected policymakers and management staff, as well as, public and community interest groups. In conclusion, the City of DB's CIP plan reflects staff's commitment to provide the most efficient use of available resources to the community it serves. Chair/Carrera asked how certain staff was that the funding sources would be available. PWD/Liu responded that these funding sources are regular revenue streams to the City and fairly stable. Potentially, there could be other funding sources available as the plan unfolds, such as traffic mitigation and developer fees, none of which have been identified for purposes of this report. Should the NFL stadium project become a reality, the settlement agreement will go into effect as well, which will allow DB to move forward with additional traffic mitigation to compensate for the additional traffic. Chair/Carrera stated that he the Traffic Signal Master Plan should be the foundation document for traffic improvements. He asked if the master plan would identify additional projects that would be added at a later date. PWD/Liu responded "yes." The JUNE 14, 2012 PAGE 5 T&T COMMISSION document is the blueprint for identifying the needs and from that point the City will work to identify the proper funding resources. Chair/Carrera shared that he feels the Diamond Bar Boulevard median improvements are line -of -sight improvements and are badly needed. The work completed is a notable improvement. C/Pincher stated that she believed a five-year plan would result in significant savings to the City. PWD/Liu agreed and stated that at the same time, staff has an opportunity to identify issues in a fashion that addresses the entire City. C/Pincher asked if each year the plan would be updated to another five-year period and PWD/Liu responded "yes." C/Pincher moved, VC/Mok seconded, to receive and file. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS VI. STATUS OF PREVIOUS ACTION ITEMS: VII. ITEMS FROM COMMISSIONERS: Pincher, VC/Mok, Chair/Carrera None House, Mahlke None C/Pincher asked if staff had any information about damage from the "rock" on Pathfinder Road. SE/Yee responded that staff is still attempting to get a copy of the before and after video footage that the hauler committed to providing to the City. DB continues to hold the deposit monies and will not release until the footage is provided. From staff's visual check, it does not appear that anything significant occurred. VC/Mok asked if staff heard from Mr. Leybourne with respect to Golden Springs Drive and Brea Canyon Road. SE/Yee responded that after the last correspondence with him, wherein staff indicated the plan of action and understanding of how law enforcement would address the situation, Mr. Leybourne has offered no further comment. Chair/Carrera said he was very happy to be at the City's Birthday Party and hoped this year's July 4th event is as enjoyable as last year. VIII. INFORMATIONAL ITEMS: A. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive —AE/Malpica reported that the contractor is having difficulty completing all of the punch list items. However, staff is working closely with the contractor to complete those items. When completed, staff will take the Notice of Completion to the next City Council meeting for consideration. JUNE 14, 2012 PAGE 6 T&T COMMISSION B. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stops Relocation — AE/Malpica explained that bids were opened on Wednesday, May 16th. A total of 6 bids were received with the lowest bid submitted by TSR Construction in the amount of $20,400, which is below the engineer's estimate of $36,000. The contract was approved on June 5th by the City Council and the City Clerk is working with the contractor to obtain all of the necessary insurance documents prior to scheduling the pre -construction meeting. The project is scheduled to be completed within 15 working days. Construction is slated to start early next month. This project includes sidewalk improvements, relocation of bus stops closer to the City Hall, curb ramp retrofit and two flashing beacons to facilitate visibility on the crosswalk. Chair/Carrera asked if staff contemplated lane or road closures. AE/Malpica responded that the project may not require the road to be closed because the two beacons will be installed at the side of the street; however, there may be some minor lane closures during striping. C. Golden Springs Drive Drainage Improvement Project — SE/Yee reported that this project involves the construction of three new catch basins and storm drain laterals to mitigate the drainage issues and storm water run-off occurring on Golden Springs Drive between Lavender Drive and the Calvary Chapel driveway. Bids were opened on Wednesday, May 16th with the low bidder being HYM Engineering in the amount of $154,470. The engineer's estimate on the project was $185,000. The City Council awarded the project to HYM Engineering on June 5th. An agreement has been executed and the pre - construction meeting will be scheduled. Staff expects to be underway with this project by early July and completion is anticipated for mid to late August. VC/Mok asked if there will be lane closures. SENee responded that there would be lane closures and staff has plans to phase the lane closures so that at least one travel lane and means of access will be available through construction at all times. VC/Mok asked if the lane closures will occur during rush hours. SE/Yee responded that to the maximum extent possible, staff will attempt to make sure working hours are outside of the peak travel hours. There may be occasions where construction may flow into the peak hours, but staff will attempt to control that as much as possible. D. Grand Avenue Confluence Project— SENee reported that because Caltrans required additional time for review and modifications to the agreement, staff now expects to take the agreement to the City Council in mid-July. The agreement establishes Diamond Bar's responsibility for ownership and maintenance of the portions of old Brea Canyon Road, which will be realigned as a result of the new on-ramp project. E. Foothill Transit Park `n Ride Parking Structure — SE/Yee announced that this item was presented to the City Council during a study session about a month ago for a potential five -story 700 plus parking structure at the Park 'n Ride lot at the north end of the City. Caltrans owns the property and would relinquish it to the City to allow staff to work with Foothill Transit which has JUNE 14, 2012 PAGE 7 T&T COMMISSION committed to funding the design and construction of a parking structure at the lot. The Foothill Transit Board voted unanimously to approve the initial funding and environmental documentation to move the project forward. Staff will present a Council Consideration item to the City Council on June 19th for direction on whether to move forward with the project. F. Residential Area 1(a)/Arterial Zone 6 Road Maintenance Project — AENoung stated that this contract was awarded to Hardy and Harper and work began on June Vt. To date, localized R&R on Golden Springs Drive has been completed and the rehabilitation of the alley for homes that front Sunset Crossing Road has been completed. Also, grinding in the Residential Area 1(a) Sunset Crossing/Prospectors neighborhood, west of Diamond Bar Boulevard, has been completed. Paving of the grinded areas is expected to commence on June 25th, with cape seal and slurry to follow thereafter. G. Chino Hills Parkway/Chino Avenue Street Rehabilitation Project — AENoung indicated that the contract was awarded to All American Asphalt. A pre -construction meeting for this project was held last Monday and at the pre - construction meeting, representatives from the Cities of Chino Hills and Pomona were also present to coordinate for this project, which abuts the city limits of Chino Hills and includes the traffic signal at Chino Hills Parkway and Diamond Ranch Road, which is in the jurisdiction of the City of Pomona. Work is expected to begin on June 25th, with completion slated for July 26th or the first week of August prior to the regular school session. Since there is summer school at DRHS, staff will make certain the contractor does not have any closures around the entrance during peak rush hours. H. Pathfinder Road Erosion Control Project—AENoung reported that the bid opening was on May 11th. Seven bids were received. The engineer's estimate was $47,000. The contract was awarded to the successful low bidder, Robert D. Gosney Construction on June 5th in the amount of $44,780. Construction is scheduled to commence in mid July. SR60/Lemon Avenue Partial Interchange Project — AENoung stated that the appraisal report for the residential partial property takes of the project along Flintgate Road has been approved and acquisitions will now take over and work with the owners of each of the parcel takes for the acquisition of the property. The commercial appraisal is still underway. VC/Mok asked if the possibility of a full take still exists. AENoung responded that one property at the end of Flintgate Road will be offered the option of a partial or full take and the owner will decide which option they wish to pursue. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda with the addition of the Grand Opening of the new Diamond Bar Library on July 28tH 2012 at 10:00 a.m. That evening the Friends of the Library will hold an event at the new facility. As more details are available, all Commissioners will be notified. JUNE 14, 2012 PAGE 8 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 8:00 p.m. The foregoing minutes are hereby approved this day of 2012. Respectfully, David G. Liu, Secretary Attest: Chairman Ted Carrera WALNUT/DIAMOND BAR STATION TRAFFIC STATISTICS MAY, JUNE, & JULY 2012 Report Completed: AUGUST 2012 ATIONS May -12 Jun -12 Jul -12 ❑Non-Haz ❑Hazard ■Parker ■Total May -11 Jun -11 Jul -11 ❑ Non-Haz ■ Hazard M Parker ■ Total May -12 Jun -12 ❑INJURY 0NON INJ ■TOTAL MAY 2012 D.U.I ARREST= 3 D.U.I. COLLISIONS= 4 JUNE 2012 D.U.I ARREST= 2 D.U.I. COLLISIONS= 1 JULY 2012 D.U.I ARREST= 1 D.U.I. COLLISIONS= 1 ,] May -11 Jun -11 Jul -11 ■ INJURY 0 NON INJ TOTAL MAY 2011 D.U.I ARREST= 3 D.U.I. COLLISIONS= 2 JUNE 2011 D.U.I ARREST= 2 D.U.I. COLLISIONS= 2 JULY 2011 D.U.I ARREST= 1 D.U.I. COLLISIONS= 1 10:14 =1 Wi►A4 2 May -12 Jun -12 Jul -12 May -11 Jun -11 Jul -11