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HomeMy WebLinkAbout01/12/2012 AGENDA Regular MeetingTRAFFIC & TRANSPORTATION COMMISSION AGENDA January 12, 2012 7:00 P.M., Regular Meeting South Coast Air Quality Management District Conference Room CC -2 21865 Copley Drive Diamond Bar, California Chair Vice -Chair Commissioner Commissioner Commissioner Liana Pincher Ted Carrera Devin House Jen "Fred" Mahlke Kenneth Mok Written materials diso-ibuted to the Traffic and Transportation Commission within 72 hours ofthe Traff c and Transportation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies ofstaffrepo is or other written documentation relating to agenda items are on file in the Public Works Department located at 21825 Copley Drive, and are available for public inspection. Ifyou have questions regarding an agenda item, please call (909) 839- 7040 during regular business homy. in an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type ofspecial equipment, assistance, or accommodation(s) in order to communicate at a City public meeting must inform the Public Works Department at (909) 839-7040 a nnininnum of 72 hours prior to the scheduled meeting. Please refrain fi-an smoking, eating or drinking The City ofDianond Bar uses recycled paper in the Auditorium and encourages you to do the same CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION AGENDA JANUARY 12, 2012 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT CONFERENCE ROOM CC -2 21865 COPLEY DRIVE, DIAMOND BAR CALL TO ORDER: 7:00 p.m. PLEDGE OF ALLEGIANCE: Commissioner House ROLL CALL: Commissioner House, Mahlke, Mok, Vice -Chair Carrera, Chair Pincher APPROVAL OF MINUTES A. Minutes of November 10, 2011 II. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. III. ITEMS FROM STAFF A. Traffic Enforcement Update * 1. Citations: October, November, December 2011 2. Collisions: October, November, December 2011 3. Street Sweeping: October, November, December 2011 IV. OLD BUSINESS — None V. NEW BUSINESS — None VI. STATUS OF PREVIOUS ACTION ITEMS VII. ITEMS FROM COMMISSIONERS VIII. INFORMATIONAL ITEMS A. Traffic Signal Battery Back -Up System Project B. Tin Drive and Bridle Drive Striping Improvement C. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive D. Silver Fir Road and Windwood Drive Stop Sign E. Golden Springs Elementary Parking Lot Improvement F. "The Rock" Move G. Lemon Avenue On/Off-Ramps Project H. Residential Area 1/Arterial Zone 6 Road Maintenance Project I. CDBG Curb Ramp Project (FY 2011-2012). J. Chino Hills Parkway/Chino Avenue Street Rehabilitation Project K. Caltrans Slope Repair — Golden Springs Drive L. SCAG Draft Regional Transportation Plan/East-West Freight Corridor Proposal M. New City Hall — 21810 Copley Drive IX. SCHEDULE OF FUTURE CITY EVENTS A. CITY COUNCIL MEETING —Tuesday, January 17, 2012-6:30 p.m., AQMD/Government Center, Main Auditorium, 21865 Copley Drive B. PLANNING COMMISSION MEETING -Tuesday, January 24,2012 — 7:00 p.m., AQMD/Government Center, Main Auditorium, 21865 Copley C. PARKS & RECREATION COMMISSION MEETING - Thursday, January 26, 2012-7:00 p.m., AQMD/Government Center; Conference Room CC -2, 21865 Copley Drive D. CITY COUNCIL MEETING —Tuesday, February 7, 2012 — 6:30 p.m., AQMD/Government Center, Main Auditorium, 21865 Copley Drive X. ADJOURNMENT * THIS INFORMATION WILL BE PROVIDED AT THE JANUARY 12, 2012 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING NOVEMBER 10, 2011 CALL TO ORDER: Vice Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall, Conference Room B, 21825 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Chair Pincher led the Pledge of Allegiance. ROLL CALL: Commissioners Jen "Fred" Mahlke, Kenneth Mok, Vice Chair Ted Carrera and Chair Liana Pincher Absent: Commissioner Kevin House was excused. Also Present: Rick Yee, Senior Civil Engineer and Kimberly Young, Associate Engineer Chair/Pincher acknowledged civics class students from Diamond Bar High School. I. APPROVAL OF MINUTES: A. Minutes of the October 13, 2011 regular meeting. C/Mahlke moved, C/Mok seconded, to approve the minutes of October 13, 2011, as amended. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: II. PUBLIC COMMENTS: None III. ITEMS FROM STAFF: A. Traffic Enforcement Updates Mahlke, Mok, VC/Carrera, None Chair/Pincher House To be provided at next Commission meeting IV. OLD BUSINESS: None V. NEW BUSINESS: None NOVEMBER 10, 2011 PAGE 2 T&T COMMISSION VI. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: SE/Yee responded to C/Mok's concern about traffic circulation on Evergreen Springs Drive and Pathfinder Road. With respect to vehicles dropping off students in the "No Stopping Zone" on Evergreen Springs Drive, as well as the "No Parking Zone" on the other side of Evergreen Springs Drive, SE/Yee stated that staff and the City's traffic sergeant field -checked the conditions during school pick-up and drop-off periods. The conclusion is that it is an enforcement issue. The current signage is adequate to enforce against the violations that are occurring. However, during discussions with the traffic sergeant, staff felt it would be a good idea to be pro -active and communicate this matter to the school and pass on information to the students and their parents. A communication was prepared by the assistant principal and was sent out as an e-mail blast to advise parents that the City is observing violations on Evergreen Springs Drive and that students and parents are advised that they need to obey the traffic laws which will be strictly enforced by the Sheriff's Department. C/Mok asked how long staff and the sergeant were present and whether the sergeant was in uniform. He also asked how many infractions were observed. SE/Yee stated that AE/Malpica-Perez was present and that the officer was in full uniform. The traffic sergeant observed several infractions and while he pulled over the first violator and proceeded to issue a citation, other drivers came through and did the same thing while he was busy writing the first ticket. It is an enforcement issue and involves education and communication with the students and parents. Short of closing access to the school property, staff will most likely continue working with the Sheriff's Department to continue monitoring and enforcing the location. C/Mok asked about the location being referred to. SE/Yee responded that he was talking about the gate at the driveway. C/Mok asked if the slurry seal project was completed and AE/Young responded that the project is not yet completed. The slurry is completed; however, there are striping punch list items the contractor needs to address as well as a few more manholes that need to be adjusted. The contractor hopes to have the project completed by the end of the month. VC/Carrera welcomed the DBHS students to tonight's meeting. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Battery Backup System Project — SE/Yee stated that the contractor has completed the installation at 10 locations. Staff finished testing the locations last week. One unit needs work and staff anticipates completing the punch list for this project next week and going to Council with a notice of completion by early December. NOVEMBER 10, 2011 PAGE 3 T&T COMMISSION ( B. Brea Canyon Cut -Off @ SB SR -57 Off -Ramp — Traffic Signal Project — SE/Yee reported that this project is complete and at next Tuesday's City Council meeting, staff will request filing of the notice of completion. Caltrans will operate and maintain the signal. VC/Carrera asked how long it has been from the time it was proposed to the time of installation and operation. He also asked what the City's input was into the proposal of the streetlight (Item B) and if the City or Caltrans proposed the location of the signal. AE/Young responded that it is her understanding that it had been several years. VC/Carrera stated that anytime there is something related to Caltrans that is badly needed in the community, it takes years to get something done. Chair/Pincher said she had served on the Commission for 10 years and remembers it was one of the first items discussed. SE/Yee said it was early 2000 when the matter first came forward. C. Diamond Bar Boulevard Raised Median Project — SE/Yee indicated that bids were opened on Monday. This project involves reducing the width of the southbound left turn pocket and median on Diamond Bar Boulevard at Clear Creek Lane. This is intended to improve line of sight for vehicles making left turns from Diamond Bar Boulevard onto Clear Creek Lane. A total of five bids were received and the apparent low bid was submitted by LSC Construction in the amount of $25,831. The City Engineer's estimate for the project was $30,000. Staff expects to award the contract at the December 6th City Council meeting. D. Golden Springs Elementary Parking Lot Improvement— SE/Yee reported that he received an update from the school district regarding their plans. The district anticipates distribution of a response letter as a follow up to the September 27th neighborhood meeting circulated next week with a final shortly thereafter. The letter will go out to the surrounding residents within a 500 foot radius of the school as well as, parents who have students at the school. Chair/Pincher asked if the Commissioners and staff would be notified. SE/Yee responded that staff would be notified and staff's intent is to provide updates to the Commissioners. C/Mahlke shared that a new school board was installed last night which may change the process. C/Mok said it sounded like the school district might push forward with the parking lot project. He asked how much impact the City has on the ingress/egress signage. SE/Yee responded that the City has significant impact because if there are potential conflicts with circulation on the City's roadways, the City can require the school district to restrict certain movements. For example, staff has asked the school district to restrict left turn movements out of the driveways and the district is conforming to that restriction. C/Mok asked about restricting ingress and SE/Yee said he is not sure it is necessary and may be counterproductive. With vehicles coming in from the Golden Springs/Ballena intersection towards the school, prohibiting left turns in would create other complications in terms of circulation. C/Mok said he could picture NOVEMBER 10, 2011 PAGE 4 T&T COMMISSION l that but also pictured drivers making a right into the driveway and opposite traffic making a left turn into the driveway at the same time. C/Mahlke reminded the Commissioners that part of the discussion during the planning period was whether the long parking lot was going to allow traffic to go in on both sides. There have been several discussions aboutthis at the school level and when it was presented to the public, the consideration was whether they would run one long loop (entering from Ballena Drive, moving through the entire parking lot and exiting onto the street) or having options of entrances and exits on both sides which would make a significant difference on the left and right turn depending on how that is formatted. Part of the selling point was that they could alternate that accessibility at -will, which of course could affect the signage. The City would then have to figure out how to appropriately sign the area. SE/Yee stated that the traffic study estimates a two-thirds/one-third split between the two sides of the driveway, one off of EI Encino Drive and one off of Ballena Drive. If he remembers correctly, he believes there are actually two driveways off of each street which would allow for greater flexibility in the circulation plan. VC/Carrera hoped that the school district would go with a set plan because variations would add to the confusion. C/Mahlke said that what was presented is not necessarily what the district will approve. The district specifically said that this was the initial plan and that they wanted the City's approval on the plan and then they would talk to the community. ( E. NTMP — Decorah, Briar Creek and Willow Creek Neighborhoods - SENee reported that this project is complete. There are some administrative contract issues to finish so that staff can go to Council with the notice of completion in early December. F. Lemon Avenue On/Off-Ramps Project—AENoung stated that staff was very pleased to receive word that Caltrans is gearing up to approve staff's request for authorization to proceed with the right-of-way phase of the project which is expected to come to the City the first week of December. Once staff receives the E-76, it can give Caltrans authorization to begin utility relocation. This is required since the utility relocation and partial acquisition are being funded with federal funds. The actual partial takes (private property acquisitions) will not begin until March 2012 due to the large backlog Caltrans has on other private property acquisitions for other projects. G. Residential Area 7/Arterial Zone 5 Road Maintenance Project—AE/Young reported that the contractor is working on the final punch list items, which has to do with the manhole adjustments and striping. Staff anticipates completion by the end of the month. H. CDBG Curb Ramp Project (FY 2011-2012) — AE/Young indicated that on October 18th, the City Council awarded the design and construction contract for this project to Infrastructure Engineers for a contract amount of $30,830. Staff anticipates construction will commence in March 2012, with curb ramps installed in the area of Chaparral Middle School and Maple Hill Elementary School. There are approximately 70 ramps that are targeted to be installed; NOVEMBER 10, 2011 PAGE 5 T&T COMMISSION however, the designer will take a closer look to see if the project can be scaled back or include more ramps installations. SCAG East-West Freight Corridor Proposal—SE/Yee reported that on November 3`d, there was a joint meeting of the SCAG Policy Committee and SCAG Regional Council. A nearly unanimous vote was cast to distribute the draft 2012 Regional Transportation Plan. Unfortunately, the draft plan included the very narrow scope of a corridor along the SR -60. As previously discussed, D.B. has been actively lobbying to broaden the scope of the freight corridor to include the 210, 10 and 91 freeways. Staff anticipates that SCAG will be releasing the RTP documents for formal public comment and review in early December. In the meantime, staff will coordinate with the other SR -60 corridor cities that have expressed concerns about the proposed route to see if a coalition can be formed to further the cause to push for expanding the scope of the corridor. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda with corrections. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Pincher adjourned the meeting at 7:23 p.m. to January 12, 2012. The foregoing minutes are hereby approved this day of Respectfully, David G. Liu, Secretary Attest: Chair Liana Pincher 2012. WALNUT/DIAMOND BAR STATION TRAFFIC STATISTICS OCTOBER, NOVEMBER, & DECEMBER 2011 Report Completed: JANUARY 2012 CITATIONS Oct -11 Nov -11 Dec -11 O Non-Haz © Hazard ® Parker ■ Total * Totals reflect Deputy Vacation time used in November and December Nov -10 Dec -10 ❑ Non-Haz ■ Hazard 10 Parker ■ Total IONS r. Oct -11 Nov -11 Dec -11 ❑INJURY 17 NON INJ ■TOTAL OCTOBER 2011 D.U.I ARREST= 1 D.U.I. COLLISIONS= 0 NOVEMBER 2011 D.U.I ARREST= 0 D.U.I. COLLISIONS= 0 DECEMBER 2011 D.U.I ARREST= 1 D.U.I. COLLISIONS= 0 52 li 1 Oct -10 Nov -10 Dec -10 ■INJURY ❑ NON INJ !TOTAL OCTOBER 2010 D.U.I ARREST= 0 D.U.I. COLLISIONS= 0 NOVEMBER 2010 D.U.I ARREST= 3 D.U.I. COLLISIONS= 0 DECEMBER 2010 D.U.I ARREST= 0 D.U.I. COLLISIONS= 0 STREET SWEEPING Oct -11 Nov -11 Dec -11 * Total reflects vacation time used in December 0 Oct -10 Nov -10 Dec -10