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HomeMy WebLinkAbout020216 - Agenda - Regular MeetingIJIQIIl%jl lu City Council Agenda Tuesday, February 2, 2016 5:45 p.m. Closed Session - Room CC -8 6:30 p.m. - Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Nancy A. Lyons Mayor Carol Herrera Council Member Ruth M. Low Council Member Jimmy Lin Mayor Pro Tem Steve Tye Council Member City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond ear uses recycled paper and encourages you to do the some. Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. - ':Q«IIIA Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, ROS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 CITY OF DIAMOND BAR CITY COUNCIL AGENDA February 2, 2016 Next Resolution No. 2016-02 Next Ordinance No. 04 (2016) CLOSED SESSION: 5:45 p.m., Room CC -8 1. Public Comments on Closed Session Agenda 2. Government Code Section 54956.8 - Conference with Real Property Negotiators Property: APN 8701-059-909 — 1600 Grand Avenue, Diamond Bar, CA 91765 Agency Negotiator: James DeStefano, City Manager, David DeBerry, City Attorney Negotiating Parties: City and Preferred Hospitality, Inc. Under Negotiations: Price and Terms of Payment REGULAR MEETING: CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: 6:30 p.m. Mayor Mayor Monsignor James Loughnane St. Denis Catholic Church Council Members Herrera, Low, Tye, Mayor Pro Tem Lin, Mayor Lyons Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. FEBRUARY 2, 2016 PAGE 2 APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — February 9, 2016 — 7:00 p.m., Windmill Room, 21810 Copley Drive. 5.2 Traffic and Transportation Commission Meeting — February 11, 2016 — 7:00 p.m., Windmill Room, 21810 Copley Drive. 5.3 Presidents Day — February 15, 2016 — City offices will be closed in observance of Presidents Day. City Offices will reopen Tuesday, February 16, 2016 at 7:30 a.m. 5.4 City Council Meeting — February 16, 2016 — 6:30 p.m., AQMD Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 Waive reading in full of all ordinances and resolutions and adopt the Consent Calendar. FEBRUARY 2, 2016 PAGE 3 6.2 City Council Minutes — Regular Meeting of January 19, 2016. Recommended Action: Approve. Requested by: City Clerk 6.3 Traffic and Transportation Commission Minutes: (a) Regular Meeting of September 10, 2015. (b) Regular Meeting of October 8, 2015. (c) Regular Meeting of November 12, 2015. Recommended Action: Receive and File. Requested by: Public Works Department 6.4 Planning Commission Minutes — Regular Meeting Minutes of January 12, 2016. Recommended Action: Receive and File. Requested by: Community Development Department 6.5 Ratification of Check Register — Dated January 14, 2016 through January 27, 2016 totaling $1,452,378.07. Recommended Action: Ratify. Requested by: Finance Department 6.6 Treasurer's Statement — Month of December, 2015. Recommended Action: Approve. Requested by: Finance Department FEBRUARY 2, 2016 PAGE 4 6.7 Adopt Ordinance No. 03(2016): Amending Section 1.04.010 of Title 1 and Various Provisions of Title 6 of the Diamond Bar City Code Relating to Penalties and Civil Remedies for Offenses Pertaining to Animal Regulations. Recommended Action: Approve Second Reading by Title Only, Waive Full Reading and Adopt. Requested by: City Manager 6.8 Approve Notice of Completion for Ronald Reagan and Peterson Park Parking Lot Rehabilitation Project. Recommended Action: Approve and File. Requested by: Public Works Department 6.9 Adopt Resolution No. 2016 -XX: A Resolution of the City Council of the City of Diamond Bar Authorizing the Submittal of Application(s) for All CalRecycle Grants to the Department of Resources Recycling and Recovery (CalRecycle), and Authorizing the City Manager to Execute any Agreements, Contracts, and Requests for Payment as Necessary to Implement the Program, Until Rescinded. Recommended Action: Adopt. Requested by: City Manager 6.10 Approve Contract Amendment with the Tait Group (TTG) in the Not - To -Exceed Amount of $40,000 for Professional Consulting/Advocacy Services Related to the State Route 57/60 Freeway Congestion Relief Strategy and State/Federal Freight Plans. Recommended Action: Approve. Requested by: Public Works Department 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: FEBRUARY 2, 2016 PAGE 5 10. ADJOURNMENT: Agenda No. 6.1 6.1 Waive reading in full of all ordinances and resolutions and adopt the Consent Calendar. There is no report for this agenda item. 1) 2) 3) 4) 5) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JANUARY 19, 2016 CLOSED SESSION: 5:30 p.m., Room CC -8 Agenda No. 6.2 CRAFT Public Comments: Comments were made by Lew Herndon and Wayne Goodwin. Government Code Section 54956.9(4) (d) Conference with Legal Counsel - Anticipated Litigation Initiation of litigation — one potential case Government Code Section 54958.8 - Conference with Real Property Negotiators Property: APN 8718-005 Parcels 005,006 23600 Sunset Crossing Road, Diamond Bar, CA 91765 and Parcels 007 and 008 (Vacant Property) Agency Negotiator: James DeStefano, City Manager David DeBerry, City Attorney Negotiating Parties: City, YMCA and Pony League Under Negotiation: Price and Terms of Payment Government Code Section 54956.8 - Conference with Real Property Negotiations Property: APN 8760-015-001 -1600 Grand Avenue, Diamond Bar, CA 91765 Agency Negotiator: James DeStefano, City Manager David DeBerry, City Attorney Negotiating Parties: City and Preferred Hospitality, Inc. Under Negotiations: Price and Terms of Payment Government Code Section 54956.8 - Conference with Real Property Negotiators Property: APN 8760-015-001 -20450 E. Walnut Drive, Diamond Bar, CA 91789 Agency Negotiator: James DeStefano, City Manager David DeBerry, City Attorney Negotiating Parties: City and SAAP LLC Under Negotiations: Price and Terms of Payment JANUARY 19, 2016 PAGE 2 CITY COUNCIL RECESS: M/Lyons recessed the Closed Session to the Regular City Council Meeting at 6:30 p.m. CA/DeBerry stated that no reportable action was taken during Closed Session. RECONVENE: M/Lyons reconvened the Closed Session at 8:20 p.m. CALL TO ORDER: Mayor Lyons called the Regular City Council meeting to order at 6:40 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Lyons led the Pledge of Allegiance. INVOCATION: Reverend Dr. Jeanne Faveau-Sorvillo, Diamond Bar United Church of Christ provided the invocation. ROLL CALL: Council Members Herrera, Tye, Mayor Pro Tem Lin and Mayor Lyons. ABSENT: Council Member Low was excused. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Amy Haug, Human Resources Manager; Cecilia Arellano, Public Information Coordinator; Alfa Lopez, Management Analyst; Anthony Santos, Management Analyst; JR Ybarra, Media Specialist; and, Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Lyons and Council Members; Peter Pirritano, President, Diamond Bar Community Foundation co-sponsor; as well as representatives from Congressman Ed Royce; Senator Bob Huff and Assembly Member Ling - Ling Chang, presented Certificates of Recognition. Cash prizes were also handed out to the winner of "Through My Lens" Photo Contest 2015. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano stated that the 99 single family homes project with a 4'/ acre park on Larkstone Drive that had been approved in 2007 has now commenced. Lennar Homes hopes to have models ready by October, grading and weather permitting, with homes ready for sale and occupancy in early 2017. JANUARY 19, 2016 PAGE 3 CITY COUNCIL The median turf along Diamond Bar Boulevard was changed out from the southerly to the northerly part of the City as a result of a successful an MWD rebate of about $540,000 which will help the City further reduce its water consumption. To date, the City continues to proceed with its efforts to reduce water consumption in medians, parks, etc by about 50 percent. Businesses and residents are closer to the 25 percent mandate 3. PUBLIC COMMENTS: Pui-Ching Ho, Diamond Bar Library, announced that the library will offer an advocates workshop for teens ages 13-17 on Saturday, January 23 and February 6 at 2:00 p.m. On Wednesday, January 27 at 4:00 p.m. the library will host an acting workshop for children. On Saturday, January 30 at 2:00 p.m. learn how to organize and maintain a clutter -free home. Check the library's website at www.colapublib.org for additional information and programs. Debbie Avila -Mott, Diamond Bar Women's Club, invited the City Council and community (ages 21 and over) to participate in the third annual Roaring Twenties Casino Night on Saturday, February 6 from 6:30 to 11:00 p.m. at the Royal Vista Golf Course. Tickets are $65 per person which includes a sit-down dinner, dance, games, a $50 bag of chips and complimentary glass of wine. There will be a silent auction and all proceeds go toward student scholarships and charities. Lazaros Papadevetropoulos said he is an architect and was asked by residents of The Country Estates to review the Environmental Impact Report for the Millennium Project. He provided a copy of his report to the City Council Members for their review. In the course of reviewing the EIR he found certain red flags and improprieties and said he did not know the legal implications of these items but spoke about work being done in connection with the tree permit process prior to clearance from the proper agencies. John Maloney, 22740 Ridgeline Road said he has resided in Diamond Bar for 51 years and has been a member of The Country Estates for 30 years and wanted to convey to the City Council that the majority of the property owners in the Diamond Bar Country Estates oppose the Millennium Project for a number of reasons including the project wanting access to The Country's roads to construct their project and not be subject to any of the rules that The Country's vendors and residents are subject to. In the long term there is the potential for a huge financial liability to the Association. Ray Marwah, 2878 Oak Knoll Drive, said he was opposed to the Millennium Project primarily because he does not believe 45 homeowners will be able to take on the responsibility of the storm water drainage, sewer and slope maintenance which LA County has refused to touch which is, in his opinion, a recipe for disaster for the 45 units and the 890 members of The Country. He asked the City Council to require Millennium to put up a cash bond for the amount that will be needed to maintain these services for the next 20 years. JANUARY 19, 2016 PAGE 4 CITY COUNCIL Michelle Yi, 2865 Woodbridge Court talked about the two gates that were built in 1970 to serve the 547 homes plus a number of vacant lots which existed at that time. During the past 40 years many of the lots have been built out and have been annexed into The Country which now has 890 homes and she felt the original two gates are operating at 30 percent beyond what was originally intended. The gates are beyond capacity which is a nuisance and The Country cannot accommodate 48 more homes without significantly affecting the daily lives of of the 890 current homeowners. Kurt Nelson, Millennium Diamond Road, said that the history of the Millennium Development has been terribly misrepresented with respect to the ownership. Mr. and Mrs. Chung purchased most of the parcels beginning in the 1990's and have stayed on board all of the way through. There was an eastern based company called Millennium Pacific Icon Group that became a 50 percent co- owner along with Mr. and Mrs. Chung and their company Diamond Road Partners LLC (about 2004). The Millennium Pacific Icon Group went through at least one bankruptcy and perhaps more. Mr. and Mrs. Chung never wavered and put all of their resources into this development and stepped up and purchased MPIG's 50 percent interest when the bankruptcy court put it up for sale. The company he works for, Wa Ching became the new 50 percent owner of the property which is a company that has never been financially stronger. The assertion that this developer has no "staying power" in this venture is an insult to the time, lifeblood and resources that the Chung's have put into it and Wa Ching has much more money than JCC Homes for instance. Mr. Nelson stated that he was one of the principals involved in subdividing four tracts behind the gates of The Country Estates including Crystal Ridge where Ms. Yi and Mr. Marwah live and they served on his HOA Board when he served on the board as the developer. While he has a lot of respect for many present this evening, it is unfair and completely disingenuous to pretend that this development is any different than the Crystal Ridge Development because it has the same access rights under the same recorded legal settlement agreement that Diamond Bar Country Estates signed off on in 1984. He knows because his company bought the company that originally developed The Country and he has spoken with their principals and their attorney and this 48 lot project, which is the last behind the gates, was always planned to be a part of this development. Ms. Yi's contention that all of a sudden the gates are a nightmare and this is going to be a terrible thing is completely disingenuous. Mr. Nelson stated that the issues that Mr. Marwah raised, he has attempted to address for more than a year at this microphone with anyone who wished to discuss them. LA County's position was not that they did not want to "touch" the sewer lift station with a "ten foot pole" but as CM/DeStefano pointed out during a very large public forum and as he knows from working on this project, the County changed its policy after the development of Crystal Ridge. At some point after he handled the sanitation district annexation of Crystal Ridge by providing a windmill sewer lift station into the county, the county changed its policy. This JANUARY 19, 2016 PAGE 5 CITY COUNCIL development has a budget and it is not that expensive to maintain a sewer lift station. The people who buy these homes can afford the dues. The subdivision process requires subdivision improvement bonds and they will be posted. Anyone who wishes to call him to discuss any of these issues further can call him at 714-272-1610. Lew Herndon said he has been on the Parks and Recreation Commission for 10 years and is before the Council this evening representing the Diamond Bar Community Foundation Sports Fields Committee. The Foundation is involved in many community issues and the purpose of the Foundation is to raise funds and add to the services offered by the City. The Sports Field Committee has raised about $65,000 to help the City acquire, refurbish or in some way enhance and add to the sports fields that are currently available in the City. The decades old problem that dates back to when the community was first master planned did not allow for enough parks in the City which was substantiated by the Parks and Recreation Master Plan which was composed a few years ago. The City has an opportunity to acquire additional land to be used for the sports fields and encouraged the City Council to do everything within their power to solve the deficiency problem. The Foundation will continue to work diligently to execute fundraising events to assist in this venture and raise community awareness. Wayne Goodwin said that to follow up on what Mr. Herndon said, there is a behind -the -scenes benefit to having sports and what they provide the youth and the community. There is a vacancy in the northwest section of Diamond Bar. The City has parks and places where community members can jog and workout including Diamond Bar High School, Chaparral Middle School, Lorbeer Middle School, Paul C. Grow and Pantera Parks. The northwest portion is a significant part of the City that needs a park. In addition, the benefits of the park if it could be a state-of-the-art facility would allow youth and adult community members to congregate and create a sense of community from which can develop a sense of foundation which can be built upon. Kids learn the benefits of being outdoors and being members of teams which can be utilized throughout their lives for success in applying to colleges and beyond. He encouraged the City Council to buy the property and develop into a park to give the youth and adults a place to congregate and interact. Crystal Spindler, Public Information Officer for the Diamond Bar Community Foundation and Editor for The Windmill. She announced that the Foundation will host its first ever Run/Walk for Kids, a 1 K fun run for kids ages 12 and under and 5K Run/Walk for all ages on Sunday morning, March 20 starting at the SCAQMD. In addition to the Run/Walks, the event will feature a Fitness and Business Expo, a warmup by a St. Jude fitness expert, an awards ceremony and opening of the races by Miss California USA Nadia Mejia. All participants will receive T -Shirts, all 1K racers will receive a medal and the top three finishers of the 5K will also receive medals. The purpose of the event is to raise awareness for the Diamond Bar Community Foundation's Fields for Kids Program, to promote a healthy lifestyle and to raise funds and enhance Diamond Bar's sports fields. Anyone JANUARY 19, 2016 PAGE 6 CITY COUNCIL 5. who is interested in sponsoring this event please visit www.thedbcf.org for information regarding sponsorship levels. Please register for this event at www.thedbcf.org to run and walk for the kids. Christopher Kim, President, Diamond Bar Tennis Club Community Association HOA, that his HOA is having problems with its board members and in order to fix the problem according to Corporate Codes 8333 and 8334 the board has to follow but there is no city, state of federal government entity available to help fix these problems and he is asking the Council for help with this issue. Chow Ten felt the Millennium Project developer's goal was to make a profit/money which is a different issue from the residents' issues. He respectfully asked the City Council and City Manager to listen to what the residents want which is the resolution to the access issue. RESPONSE TO PUBLIC COMMENTS: None SCHEDULE OF FUTURE EVENTS: 5.1 Los Angeles County Park Needs Assessment Public Meeting hosted by LA County — January 21, 2016 — 7:00 p.m., Diamond Bar Center, 1600 Grand Avenue. 5.2 Alex Morgan Celebration — January 24, 2016 — 10:00 a.m. to 12:00 p.m. — Pantera Park, 738 Pantera Drive. 5.3 Planning Commission Meeting — January 26, 2016 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Parks and Recreation Commission Meeting — January 28, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive (canceled). 5.5 City Council Meeting — February 2, 2016 — 6:30 p.m., AQMD Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, C,/Tye seconded, to approve the Consent Calendar as presented with MPT/Lin abstaining from Item 6.2 Warrant Register No. 114823 Contingency Payment of $1,670 to KOA Corporation for which he is President. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Low 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of December 15, 2015 —As presented. JANUARY 19, 2016 PAGE 7 CITY COUNCIL 6.2 RATIFIED CHECK REGISTER — Dated December 10, 2015 through January 13, 2016 totaling $2,939,893.61. 6.3 APPROVED TREASURER'S STATEMENT — Month of November 2015. 6.4 AUTHORIZED THE CITY MANAGER TO APPROVE AN AGREEMENT BETWEEN THE CITY AND THE DISCOVERY CUBE, ORANGE COUNTY, FOR THE ECO CHALLENGE EDUCATION PROGRAM, FOR A NOT -TO -EXCEED AMOUNT OF $25,626. 6.5 APPROVED A PROFESSIONAL SERVICES AGREEMENT WITH JOSUE ESPINO TO PROVIDE PLANNING CONSULTING SERVICES FOR A NOT -TO -EXCEED AMOUNT OF $25,000 PER FISCAL YEAR FOR UP TO THREE FISCAL YEAR (2016-17 THROUGH 2018-19). 6.6 RECEIVED AND FILED GENERAL PLAN STATUS REPORT FOR CALENDAR YEAR 2015. 6.7 a) ADOPTED ORDINANCE NO. 01 (2016): AMENDING TITLE 8, CHAPTER 8.14 OF THE DIAMOND BAR MUNICIPAL CODE RELATING TO WATER EFFICIENT LANDSCAPING. b) ADOPTED URGENCY ORDINANCE NO. 02 (2016): AMENDING TITLE B, CHAPTER 8.14 OF THE DIAMOND BAR MUNICIPAL CODE RELATING TO WATER EFFICIENT LANDSCAPING. 7. PUBLIC HEARING: 7.1 FIRST READING — ORDINANCE NO. 03(2016): AMENDING SECTION 1.04.010 OF TITLE 1 AND VARIOUS PROVISIONS OF TITLE 6 OF THE DIAMOND BAR CITY CODE RELATING TO PENALTIES AND CIVIL REMEDIES FOR OFFENSES PERTAINING TO ANIMAL REGULATIONS. CM/DeStefano introduced DCM/McLean who reported that before the City Council this evening is First Reading of an ordinance amending Section 1.04.010 of Title 1 as well as, various sections of Title 6 which is also known as the City's animal code. The City's contract animal care control service provider is Inland Valley Humane Society (IVHS) which is authorized by City Council resolution to enforce the animal code. Currently, ]VHS must seek compliance via the criminal court system or misdemeanor complaints filed by the City Prosecutor in case of any violations of the City's animal code. Seeking animal code compliance in the courts can be a cumbersome and lengthy process and sometimes that hinders the primary goal which is to reach compliance with the animal code in the most efficient and timely manner. JANUARY 19, 2016 PAGE 8 CITY COUNCIL In cases that may not require criminal prosecution, the administrative citation civil fine process offers an alternative. As shown by the City's Neighborhood Improvement Officers, use of administrative citations to remedy property based code violations is an effective additional enforcement tool — it is more localized, it is less complicated than the courts and it can often result in rapid compliance with the code. Section 1.04.010 limits the use of administrative citations by identified enforcement officers to those provisions of the code that are specifically identified in subsection (d). Therefore, to implement the use of administrative citations by IVHS to reach animal code compliance, staff recommends that the City Council approve First Reading of Ordinance 03(2016) which includes the following amendments: 1) Amend subsection 1.04.010 (d) to add the chapters of the animal code that could be enforced with administrative citations. 2) Revise various provisions throughout the animal code to identify the IVHS Executive Director and his deputies or animal control officers as authorized enforcement officers giving them the ability to issue those citations. 3) Amend subsection 6.08630 (b) of the animal code to essentially correct an error that refers to enforcement by "infractions" but points to the section pertaining to "definitions" rather than the correct section pertaining to enforcement by "infraction" citations. With no questions, by Council, M/Lyons opened the Public Hearing at 7:54 p.m. With no one present who wished to speak on this item, M/Lyons closed the Public Hearing. MPT/Lin asked how the City would enforce this particular code. DCM/McLean responded that IVHS is the enforcement arm for the animal code and they generally work directly with the animal owner/complainant to attempt to resolve the matter. If it is something that requires additional enforcement IVHS uses the local Superior Court (Pomona) system. M/Herrera moved, MPT/Lin seconded, to approve for First Reading Ordinance No. 03(2016): Amending Section 1.04.010 of Title 1 and Various Provisions of Title 6 of the Diamond Bar City Code relating to Penalties and Civil Remedies for Offenses pertaining to Animal Regulations. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Low JANUARY 19, 2016 PAGE 9 CITY COUNCIL 8. COUNCIL CONSIDERATION: 8.1 ADOPT RESOLUTION NO. 2016-01: ADJUSTING EXISTING ANIMAL LICENSE FEES. CM/DeStefano said that this freestanding companion piece is asking the City Council to consider adjusting the existing animal license fees specifically for dogs and not for cats. The City has not adjusted the fees for several years. He introduced DCM/McLean who provided staff's report. DCM/McLean stated that this is another item related to the City's animal care and control program. Staff is recommending adoption of Resolution No. 2016-01 which would adjust dog license fees for the first time since 2007. The City's animal care and control program is administered under contract with Inland Valley Humane Society (IVHS) and since incorporation, IVHS has offered fixed -cost contracts to its member agencies of which the City is one. Under these terms the members have been guaranteed a fixed annual rate. The collective license penalty and service fees that are generated within the City go to offset the total cost of the service. The total cost of the service is based on a population -based formula under which the City is 6Yz percent of IVHS's total cost for administering its services. Any surplus or balance between locally generated revenues and contract costs then belongs to IVHS. In Fiscal Year 2015-16 the City's costs are approximately $123,000 out-of- pocket after factoring in local revenues. Beginning in Fiscal Year 2016-17 IVHS will no longer enter into these fixed -cost contracts and will instead be billing members monthly for any balance not met by license penalty and other service fees. In the event surplus revenue is generated in a canvasing year under these new contracts those dog fees will be placed into escrow account and can be used in future years to offset costs during non-canvasing years when revenues are generally lower. Staff anticipates that the change in terms will result in increased costs. In order to generate offsetting revenue and because the City is already subsidizing animal care and control costs with General Fund dollars each year, staff recommends that the City Council consider adjustments to dog license fee rates. This request does not ask for adjustments to existing cat license fees. To come up with its recommendation, staff surveyed the dog license fees for all IVHS contract agencies plus two others that use Los Angeles and San Bernardino County services. This survey found that Diamond Bar's current rates of $15 for altered (spayed or neutered dogs) and $35 for unaltered dogs are well below the median and average rates of all 11 agencies surveyed. JANUARY 19, 2016 PAGE 10 CITY COUNCIL In order to bring the City's rates in line with the market and to reduce subsidies it is recommended that dog license fees be adjusted as follows: For altered dogs the recommendation is to increase the dog license fee to $20 (survey average was $19.27 with the survey median at $20.00); For unaltered dogs the recommendation is $50 (survey average was $54.82 and the median was $50.00) The senior altered recommended rate is $10 (survey average $7.82 and survey median $5.00) He noted that the City's Municipal Code in the animal code section when setting rates sets the senior rates at one-half that of the general altered rate of $20 and one-half of that amount is the recommended $10.00. Staff estimates that the recommended fee adjustments will generate from $32,000 to $54,000 per year depending on whether or not it is a canvasing year. This new revenue will help reduce the ongoing contract subsidies but it is important to note that this recommendation is not a full cost - recovery solution and it will not eliminate General Fund subsidies altogether. Staff recommends that the City Council adopt Resolution No. 2016-01: Adjusting Existing Animal License Fees. C/Herrera asked if this agreement was good for only one year. DCM/McLean explained that the City's current contract expires at the end of this fiscal year, June 30, 2016 and at that point the City would enter into a new contract if it chose to do so. C/Herrera asked how long the contract would last. DCM/McLean said it would depend on how the City would negotiate the contract. Usually, the contracts are negotiated for a three-year term with extension options. C/Herrera asked how it is determined who has an "altered" dog and an "unaltered" dog. DCM/McLean said he believed those questions were addressed during the ]VHS canvas and owners would provide proof of alteration. MPT/Lin asked what defined a "senior" altered dog. DCM/McLean responded that the dog's owner would be 60 years or older and the dog would be spayed or neuter which provides seniors discounts similar to other program discounts that are offered. M/Lyons asked what the current cat license fee is. JANUARY 19, 2016 PAGE 11 CITY COUNCIL DCM/McLean responded $5.00 for an altered cat and $10 for an unaltered cat. M/Lyons asked the theory behind not increasing the cat license fee. DCM/McLean said that those fees were in line with what staff saw in the marketplace and it did not seem appropriate to move the fees outside of that level. MPT/Lin asked for confirmation that if a senior citizen owns an unaltered dog they will pay $50 for the fee. DCM/McLean confirmed that the "unaltered" rate applies to all dog owners with unaltered pets. MPT/Lin questioned why there were only three categories and that the senior discount did not include "unaltered" dogs. DCM/McLean explained that the purpose behind the tiered rates for unaltered dogs is to ensure responsible breeding and to unwanted dogs and the impact on shelters. This is a way that most municipalities have chosen to attempt to guide owners to breed responsibly. If they are going to have unaltered dogs they are more likely to pay that fee to do it the right way to make sure those dogs do not end up unwanted or in a shelter. C/Herrera moved, C/Tye seconded to approve Resolution No. 2016-01: Adjusting Existing Animal License Fees as recommended by staff. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tye, MPT/Lin, M/Lyons NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Low 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: C/Tye congratulated everyone who participated in the Through My Lens Photo Contest and the winners who were present this evening. In looking at the photos one would not imagine being in a populated area. He especially appreciated the "Stairway to the Heavens" photo. Thanks to everyone who took the time to take those pictures and share them with everyone. He attended Contract Cities last week and was able to be in Sacramento and represent the City and discuss issues with the City's legislators and make them aware that they will be held accountable. There was much discussion about Proposition 47 and its impacts to local communities and law enforcement. It is important to get it right and believed that they were all on notice and appreciated the information that JANUARY 19, 2016 PAGE 12 CITY COUNCIL Contract Cities and the group brought to them. He hoped everyone would take the time to participate in the LA County Parks Needs Assessment public meeting. The City heard from Mr. Goodwin and Mr. Herndon this evening and the public meeting is the opportunity to tell LA County what it is that this City needs and would like to see. He does not believe there will be enough money to go around. He attended a planning session for some of the County's programs and he believed he heard the County would be visiting over 200 communities for input. So it is very important that not unlike the Big Fix, it is important to get on the agenda for the public meeting and let LA County know what is needed. The City has a parks inventory deficit and the meeting presents a great opportunity to share with the County how important this issue is to Diamond Bar. Let your friends and neighbors know that they too can provide their input. C/Herrera congratulated the awardees of the Through My Lens Photo Contest. She is very impressed with the caliber of talent in Diamond Bar and how talented many of the youth photographers are. Great quality photos and a very impressive display. She hoped everyone would come out on Sunday, January 24 to greet Alex Morgan, hometown hero and Gold Medal winner to join in celebrating one of Diamond Bar's own. MPT/Lin commented on last Saturday's Snow Fest. He attended the event along with C/Tye, C/Herrera and other community members and was honored to speak on behalf of M/Lyons. It was a fun day he felt everyone enjoyed. He too asked that everyone join in the celebration of local heroine Alex Morgan. M/Lyons said that last week she spoke to three dens of Cub Scouts which was a lot of fun. She spoke with them about Municipal Government so that they could earn their Merit Badge. At the end of the evening she asked them what they felt could make Diamond Bar a better place. They had some really good answers, some of which are being worked on by City staff and what they had to say made a difference! There are three different commissions in the City of Diamond Bar including Parks and Recreation Commission, Traffic and Transportation Commission and the Planning Commission. Each Council Member has an appointee that serve on each of the Commissions. These appointments will be coming up at the end of February so anyone who is interested in serving on any of these Commissions needs to complete an application which will be online by the end of week or visit City Hall for a hard copy. She hoped to see everyone on Sunday at Pantera Park at 10:00 a.m. to greet Alex Morgan. JANUARY 19, 2016 PAGE 13 CITY COUNCIL ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the Regular City Council Meeting at 8:12 to continue the Closed Session which was adjourned at 8:50 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2016. NANCY LYONS, MAYOR Agenda No. 6.3(a) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING SEPTEMBER 10, 2015 CALL TO ORDER: Chair/Carrera called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill Community Room; 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Pechy led the Pledge of Allegiance. ROLL CALL: Commissioners Surendra Mehta, Ed Pechy, Vice Chair Ken Mok, and Chair Ted Carrera Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; and Marcy Hilario, Administrative Coordinator. Absent: I. APPROVAL OF MINUTES: Commissioner Manisha Sulakhe A. Minutes of the August 13, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the August 13, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mehta, Pechy, VC/Mok, Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Sulakhe II. PUBLIC COMMENTS: None III. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: SEPTEMBER 10, 2015 PAGE 2 T&T COMMISSION Citations: June, July and August 2015 Collisions: June, July and August 2015 Street Sweeping: June, July and August 2015 VC/Mok said it was nice to see that the total citations for June, July and August had dropped from 2014 and wanted to believe that citizens are following the rules of the road. VC/Mok moved, C/Mehta seconded, to receive and file the Traffic Enforcement Update reports for June, July and August 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mehta, Pechy, VC/Mok, Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Sulakhe IV. OLD BUSINESS: None V. NEW BUSINESS: None VI. STATUS OF PREVIOUS ACTION ITEMS: SCE/Young indicated, with respect to C/Pechy's inquiry during the August 13th meeting about work being done at Pantera Park, she was able to confirm with the City's Community Services Department that reseeding was being done in the park and temporary fencing was installed to keep user groups from utilizing the park until the seed took hold. SCE/Young reported to Chair/Carrera's comment aboutfour street lights that were not energized near the Willow Heights development. The developer confirmed that they are having a problem with the light fixtures and hope to have them energized soon. MPT/Lyons also informed staff that there were lights on the other side of the street that were not functioning along Diamond Bar Boulevard. PWD/Liu explained that once the time changes in November, the City's Street Maintenance Superintendent will conduct a nighttime survey for all of the arterial roadways so that they can be reported to Edison for repair. C/Mehta stated there is a small section between Brea Canyon Road (Willow Heights) and Cold Springs Lane where there are no lights. PWD/Liu responded there are some dark spots throughout the City; however, in the near future there are opportunities to install new street lights as part of the Rule 20A Utility Underground Project. SEPTEMBER 10, 2015 PAGE 3 T&T COMMISSION VII. ITEMS FROM COMMISSIONERS: VC/Mok commented on the progress of the Grand Avenue Beautification project. He asked if the problems with the underground utilities had been rectified. AE/Beshay responded that the underground utilities were completed and all traffic signal poles have been installed. Within a few weeks, the new crosswalks will be installed. VC/Mok asked for an update on the Armitos NTMP. He said he made a point of traveling the area a couple of days after the last Commission meeting. He parked on a side street during the day and during the five minutes he was there, he understood why the residents are concerned. He observed that on the long downhill stretch, vehicles pick up a lot of speed. SCE/Young responded that during the NTMP meeting, there was a suggestion that staff get additional counts between Darrin Drive and Carpio Drive, which is scheduled to take place in the next couple of weeks. Once staff has the counts, the entire stretch of Armitos Place between Carpio Drive and Top Court will be studied for a proposed conceptual plan with the City's traffic consultant. In addition, staff will be. taking counts in front of Mrs. Payne's house, the original requestor, who felt it would be a more appropriate location than the locations where counts had been taken previously. SCE/Young continued that she spoke with the Sheriffs Department today and based on review of the speed counts staff has on hand, much of the speeding was prominent during evening rush hours. As a result, she asked for enforcement during that time along Armitos Place and she was told that a deputy would be assigned to the area by next week. Chair/Carrera asked if parents new to schools are provided information about respective school circulation. PWD/Liu responded that typically, parents are provided that information in the school packet. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project —AE/Malpica reported that staff is reviewing design plans and estimates. Final plans and specifications are scheduled to be completed prior to the end of September, with PS&E advertising by October followed by construction and completion by the end of the calendar year or shortly thereafter. B. Comprehensive Groundwater Drainage Study — AE/Malpica stated that staffs review of the report is scheduled to be completed by the end of September. C. Morning Canyon Rehabilitation Project — AE/Malpica indicated that the Community Services Department has removed two of the three trees scheduled for removal. The third tree, located above Stonepine Drive, has been rescheduled and should be removed within the next two to three weeks. SEPTEMBER 10, 2015 PAGE 4 T&T COMMISSION Chair/Carrera asked how many trees are scheduled to be removed. SCE/Young explained that two additional trees may be impacted because of the catch basins. D. Area 3 Road Maintenance Project - AE/Malpica reported all road work has been completed. Once the manhole covers are adjusted, staff will develop a punch list of items to be addressed prior to closing the project. E. Gas Company Upgrades on Golden Springs Drive —AE/Malpica stated that the upgrades have been completed and restoration has been performed along Golden Springs Drive at Grand Avenue. Staff is reviewing the field work for conformance prior to proceeding with striping. F. Willow Heights Construction Update — AE/Beshay reported that Lennar is awaiting the L.A. County Flood Control Permit to reconstruct the channel's driveway approach at the intersection of Brea Canyon Road and Diamond Bar Boulevard. Once the permit is obtained, construction of the driveway approach, curb ramps and three decorative traffic signal poles will commence. G. Reagan/Peterson Park Parking Lot Construction — AE/Beshay indicated that the new irrigation lines and control valves have been installed. The prime contractor continues with the grading operations for the new curb and gutter and sidewalk. Demolition of the round -a -bout has been completed while the new curb and gutter and walkways for the parking lot will be poured next week. Due to lead time for the infiltration unit, full completion is scheduled for late September. H. Grand Avenue Beautification Project —AE/Beshay shared that installation of the new traffic signal poles has been completed at both intersections. The electrical subcontractor completed the rewiring of the traffic signal light at the Diamond Bar Boulevard/Grand Avenue intersection. Installation of the monument sign at the intersection of Grand Avenue/Longview Drive is near completion. The contractor excavated the north side of Grand Avenue at both intersections and is currently installing new irrigation and new electrical systems for accent lighting and landscape areas. Project completion is anticipated in October. Chair/Carrera said it appeared the new signal standards were lower in height. AE/Malpica responded that the traffic signals and poles meet Caltrans standards. Lemon Avenue Interchange Project — SCE/Young reported that staff is finalizing utility plans to submit to Caltrans to get the Utility Certification. Staff is finalizing the Edison plans that Caltrans design oversight requires (meters, irrigation and new traffic signal interchange) and the Verizon concept plans needed for relocation of the Verizon vault. Also, staff is still waiting on the Walnut Valley Water District to complete their encasement plans for waterlines SEPTEMBER 10, 2015 PAGE 5 T&T COMMISSION that will be going under the overpass. As a result, the project listing target date of September 25th will not be met at this time. SR -57/60 Confluence Project — SCE/Young stated that the westbound on- ramp phase of the project was advertised for bids beginning September 8th with a bid opening date of October 30th, barring any addenda. Caltrans' policy states that if an addendum is issued within 48 hours of the bid opening, it automatically requires them to extend the bid opening. Staff hopes to maintain the bid opening of October 30t�' and commence construction before the end of the calendar year. The westbound off -ramp phase of the project is targeted for construction in June 2016. K. Diamond Bar Boulevard Circulation between Sunset Crossing Road and Golden Springs Drive — No U -Turn Request at Palomino Drive - AE/Malpica reported that staff contacted Caltrans' requesting timing modification of their signal with the other signals along Golden Springs Drive at Kmart and Palomino Drive. Caltrans indicated that they have a fixed cycle length at the on and off ramp signals and they believe that those ramp meters cause delays. Staff has been monitoring the right -turn lane from Golden Springs Drive to the on/off ramp intersection and staff has observed congestion. The three signals are fairly close in proximity, which is why cycling is important when it comes to traffic flow. Staff will continue to work with Caltrans in an effort to have them adjust their timing. In addition, staff will be doing citywide counts and once completed, those counts will be included for a warrant analysis for the possibility of a No U-turn at Palomino Drive. C/Pechy asked that if Caltrans is unwilling to change the synchronization of their signals, what would prevent the City from synchronizing the City's signals to match Caltrans. AE/Malpica explained that Diamond Bar adjusts its timing to coordinate with Caltrans timing. As previously mentioned, once Caltrans decides to change their cycle, they are not obligated to advise the City and when staff learns about the change, the City's signals are adjusted accordingly. In this particular area, the intersections are too close and there is only so much cycling that can be done. If staff were to adjust the cycling any longer, there would be more back-up past Golden Springs Drive. Therefore, if the cycling is increased it will cause conflict with the Caltrans signal. IX. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda with the addition of Diamond Bar Day at the L.A. County Fair on September 24, 2015. A schedule of events has been mailed to all Commissioners. SEPTEMBER 10, 2015 PAGE 6 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 7:48 p.m. The foregoing minutes are hereby approved thish day of 2015. Respectfully Submitted, Davi G. lu, Secretary Attest: Ch i ed Carrera Agenda No. 6.3(b) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING OCTOBER 8, 2015 CALL TO ORDER: Chair/Carrera called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: ROLL CALL: Also Present: Absent: I. APPROVAL OF MINUTES: Commissioner Sulakhe led the Pledge of Allegiance. Commissioners Ed Pechy, Manisha Sulakhe, Vice Chair Ken Mok, and Chair Ted Carrera David Liu, Public Woks Director; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; Sterling Mosley, Assistant Engineer, and Stella Marquez, Administrative Coordinator. Commissioner Surendra Mehta was excused A. Minutes of the September 10, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the September 10, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: II. PUBLIC COMMENTS: None Pechy, VC/Mok, Chair/Carrera - None Sulakhe Mehta OCTOBER 8, 2015 PAGE 2 T&T COMMISSION III. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: July, August and September 2015 2. Collisions: July, August and September 2015 3. Street Sweeping: July, August and September 2015 VC/Mok moved, C/Pechy seconded, to receive and file the Traffic Enforcement Update reports for July, August and September 2015. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: IV. OLD BUSINESS LTA VI LTAIJ NEW BUSINESS COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None None STATUS OF PREVIOUS ACTION ITEMS: Pechy, Sulakhe, VC/Mok, Chair/Carrera None Mehta PWD/Liu reported on the status of the Armitos Neighborhood Traffic Management Program. Staff has followed up with the Sheriff's Department regarding the speeding concern and collected the additional traffic data to be utilized in the preparation of a conceptual plan. Going forward, staff is aware that the neighborhood residents have expressed concern about getting consensus of the petition back to the City Hall. Staff wants to follow up with another neighborhood meeting using the City's tailgate trailer; however, with the many projects in the works, it may be difficult to commit to a follow up meeting prior to the holiday season. In the meantime, staff will stay in touch with the residents to provide the status of any progress. ITEMS FROM COMMISSIONERS: None VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project — AE/Malpica reported that design plans and specifications are currently under review. Final plans and specifications are scheduled to be completed by the end of October, with PS&E advertising the project in November. Construction is anticipated to be completed by the end of the calendar year or shortly thereafter. Upgrades include replacing existing copper cable with fiber optic cable, addition of OCTOBER 8, 2015 PAGE 3 T&T COMMISSION smaller communication systems and rewiring of three intersections, upgrades to some of the older signal components, and unit upgrades throughout the City. Chair/Carrera asked what the percentage of fiber.optics would be within the City. AE/Malpica responded that this includes the south side of the City from Silver Bullet Drive, along Brea Canyon Road, to Diamond Bar Boulevard to Grand Avenue. Chair/Carrera again asked what the percentage of fiber optics in the City would be following completion of this project. AE/Malpica responded that it would be more than 50 percent after Phase 1 is completed. The goal is 100 percent upon completion of Phases 2 and 3. PWD/Liu further explained thatthis is a 3 -year program which has been carried over from last year. Phases 1 and 2 will be done in this fiscal year and Phase 3 will be completed in the next fiscal year. Currently, about 50 percent of the cable is fiber optic. Phase 2 will bring the City to about 70-80 percent with the final 20-30 percent being completed during the next fiscal year. This project will be completed using Prop A, Measure R and ABA66 funds. B. Comprehensive Groundwater Drainage Study — AE/Malpica indicated the report has been finalized and a memo was forwarded to City Council with a recommendation to follow the prioritized improvement list recommended by the City's consultant. Design will begin in this fiscal year for two locations: Golden Springs Drive, west of Platina Drive and Brea Canyon Road, just north of Sapphire Lane. C. Diamond Bar Boulevard Circulation between Sunset Crossing Road and Golden Springs Drive — No U -Turn request at Palomino Drive - AE/Malpica reported that citywide traffic counts are currently underway and will be completed within the next couple of days. Subsequently, the counts will be reviewed and finalized by staff. In addition, the consultant was able to take some counts for the U -Turns at Diamond Bar Boulevard and Palomino Drive during am/pm rush hours. D. Morning Canyon Rehabilitation Project—AE/Mosley shared that the project was nearing completion for the design phase. The redesign includes construction of two new catch basins, which requires an amendment to the permit. E. Area 3 Road Maintenance Project — AE/Mosley conveyed the roadway rehabilitation was completed. The project was extended beyond the 120 manhole covers to slightly more than 300 including some outside of the project limits. The project will be completed this week. Gas Company Upgrades on Golden Springs Drive - AE/Mosley reported that this project has been completed and the Gas Company is working with staff to complete the restoration. OCTOBER 8, 2015 PAGE 4 T&T COMMISSION G. Willow Heights Construction Update — AE/Beshay stated that Lennar was successful in obtaining approval from the L.A. Flood Control. Once their permit is received (tomorrow), the project will move forward. Also, once the utilities are relocated, construction of the new sidewalk, driveway approach, curb ramps, and traffic poles will follow with construction expected to begin in January 2016. H. Reagan/Peterson Park Parking Lot Construction—AE/Beshay reported that the irrigation line system has been completed. The contractor completed grading operations of the roundabout at Reagan Park and the park will be fully paved at the end of next week. The new sidewalk at Peterson Park will be poured next week as well. Due to unforeseen conditions and lead time of the infiltration unit project, completion is anticipated for late October. Lemon Avenue Interchange Project—AE/Beshay explained staff is meeting next week to discuss the ready to list dates which is expected by the end of the year with construction projected to commence by June 2016. J. SR -57160 Confluence Project — AE/Beshay stated that the westbound on- ramp adjacent to the vacant Honda Dealership property has been advertised with a bid opening October 29th. Construction is set to begin by the end of the calendar year. The westbound off -ramp, design is projected to be completed by the end of the year, with construction commencing in Spring to Summer of 2016. K. Grand Avenue Beautification Project —AE/Beshay indicated that the following items have been completed: Installation of the new decorative traffic signal poles at four intersections; installation of the monument sign at the intersection of Grand Avenue and Longview Drive; and sidewalks on the south side of both intersections, excluding the landscaped areas. The contractor is currently installing the new sidewalk pavers at the north side of both intersections. The electrical contractor is installing new wires for advanced loops at Grand Avenue and Longview Drive. Due to some changes in the schedule, the completion of construction is expected by November. PWD/Liu provided a Power Point presentation of the progress to date and construction phasing, as well as the decorative crosswalk construction options presented to the City Council on Tuesday evening. Plans are moving forward with the signature crosswalk interlocking pavers at both intersections (Diamond Bar Boulevard/Grand Avenue and Longview Drive at Grand Avenue). Staff presented four options to the City Council for consideration and Council determined Option 2 to be the most expedient with the least amount of traffic disruption. The two-phase project will begin on Friday, November 6th immediately after the peak hour. The intersection will be closed down to two lanes in each direction and the first phase involving the four intersection corners. The second phase will take place the following weekend and will conclude the project. PWD/Liu explained how staff is moving forward with its significant outreach program. This includes portable message boards, a OCTOBER 8, 2015 PAGE 5 T&T COMMISSION dedicated webpage on the City's website, social media, informational letters (all residents and businesses located at the four corners shopping centers), DB Connection, reverse 911 (two calls - one for each weekend), local news media, GIS based map apps, notification at public meetings, Foothill Transit and OCTA, adjoining cities and user groups notifications, notification via Diamond Bar Center to individuals who are using parks and facilities, and D BTV. AE/Beshay shared that staff contacted Caltrans who agreed to display the closure/impact information on their overhead message signs. IX. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda. Chair/Carrera said he looked forward to the Veterans' Day Recognition Ceremony on Thursday, November 5th. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 8:10 p.m. The foregoing minutes are hereby approved this Via"' day of A4WP)E�- 2015. Respectfully Submitted, Dav . Liu, Secretary Attest: Chi ed Carrera Agenda No. 6.3(c) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING NOVEMBER 12, 2015 CALL TO ORDER: Vice -Chairman Mok called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice -Chair Mok led the Pledge of Allegiance. PWD/Liu stated that Chair/Carrera recently tendered his resignation from the Traffic and Transportation Commission dated October 27, 2015 to the City Council because he is moving out of Diamond Bar. His work with the Commission is appreciated and he will be missed. VC/Mok welcomed C/Lyons and C/Tanaka and Wanda Tanaka as well as students from Diamond Bar High School's Civics class. ROLL CALL: Commissioners Ed Pechy, Manisha Sulakhe, Vice Chair Ken .Mok Absent: Commissioner Surendra Mehta was excused. Also Present: David Liu, Public Works Director; Christian Malpica, Associate Engineer (Traffic); John Beshay, Associate Engineer; Sterling Mosley, Assistant Engineer, and Stella Marquez, Administrative Coordinator. I. APPROVAL OF MINUTES: A. Minutes of the October 8, 2015 Regular Meeting. C/Pechy moved, C/Sulakhe seconded, to approve the Minutes of the October 8, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Pechy, Sulakhe VC/Mok, NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Mehta NOVEMBER 12, 2015 PAGE 2 T&T COMMISSION II. PUBLIC COMMENTS: C/Tanaka thanked the Commissioners for their service to the community and staff over the years and thanked VC/Mok for faithfully serving as his appointee to the Commission for the past 10 years. III. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: August, September and October 2015 2. Collisions: August, September and October 2015 3. Street Sweeping: August, September and October 2015 C/Pechy moved, C/Sulakhe seconded, to receive and file the Traffic Enforcement Update reports for August, September and October 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Pechy, Sulakhe, VC/Mok, NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Mehta IV. OLD BUSINESS: None V. NEW BUSINESS: None VI. STATUS OF PREVIOUS ACTION ITEMS: _ AE/Malpica updated the Commission on the status of the Castle Rock/Gold Run Neighborhood Traffic Management Program (NTMP) using a Power Point presentation which included a map showing locations of data collection. The data collected indicated that the speed cushion installation improved and decreased traffic speed along Castle Rock Road and Gold Run Drive. However, it appeared that the data collected for Gold Run Drive was faulty so staff requested additional data which was collected in September 2015 from Friday to Monday and staff concluded that there was an overall improvement on Gold Run Drive of 7 percent which was a direct result of installing the traffic calming devices. AE/Malpica recommended that the Traffic and Transportation Commission receive and file the updated report. VC/Mok asked where the 7. percent improvement figure is shown and AE/Malpica referred VC/Mok to Exhibit F, Page 2, day 3 number for 2850 Gold Run Drive which shows the overall decrease for a high of 7 percent and a low of 2 percent. C/Pechy asked if staff had received any feedback from residents. AE/Malpica responded that staff received only one call since March 2015. The caller thanked staff for installation of the speed cushions. C/Pechy moved, C/Sulakhe seconded, to receive and file the Castle Rock/Gold Run NTMP report. Motion carried by the following Roll Call vote: NOVEMBER 12, 2015 PAGE 3 T&T COMMISSION AYES: COMMISSIONERS: Pechy, Sulakhe, VC/Mok, NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Mehta VII. ITEMS FROM COMMISSIONERS: C/Sulakhe said she received a call from the Evergreen School principal which she forwarded to PWD/Liu. PWD/Liu stated that last week staff met with school district representatives which included the Assistant Superintendent. The school or the school district will need to follow up with an engineering study regarding the circulation/parking issues. Past studies have been done and it is up to the school district to study the findings and come up with a comprehensive recommendation. VC/Mok said that on Tuesday at 11:00 a.m. he was standing in his kitchen listening to KNX News and PWD/Liu was being interviewed about the SR57/60 Confluence Project and start of construction. He asked PWD/Liu to comment. PWD/Liu stated that prior to the groundbreaking ceremony KNX Radio wanted to speak with someone from the City and he was asked to provide the information to the radio station. The groundbreaking ceremony was very successful with several City Council Members and dignitaries in attendance. Even though the project is moving forward with Phase I, funding remains to be a challenge, about $205 million is still needed to complete the project. With all of the publicity and attention this project is getting along with making sure this project is a transportation priority both nationally and regionally, it puts the 57/60 Confluence Project in a very competitive position to pursue further funding opportunities. VC/Mok said that over the weekend he visited the Grand Avenue Beautification construction sites and noticed that traffic was running very smoothly and folks seemed to be in a positive mood about having the traffic lanes cut down. Workers were on the job from Friday night to early Monday morning and the project went very smoothly. C/Pechy said he made similar observations about the Grand Avenue Beautification project. It was very well organized and executed. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project —AE/Malpica reported that this project is in the final PS&E review. The project will be advertised this month with construction tentatively set to commence early next year and be completed within the current fiscal year. B. Comprehensive Groundwater Drainage Study —AE/Malpica reiterated that improvements will take place at Golden Springs Drive, west of Platina Drive and Brea Canyon Road. Funding is in place and staff will move forward with the design. NOVEMBER 12, 2015 PAGE 4 T&T COMMISSION C. Diamond Bar Boulevard Circulation between Sunset Crossing Road and Golden Springs Drive _ No.0-Turn request at Palomino Drive - AE/Malpica stated that staff made timing adjustments to make sure that northbound traffic arrives at about the same time as the Caltrans left turn signal engages. Staff has been monitoring the intersection for the past two weeks and the photograph taken today shows the results. Before resorting to removing the meter, Caltrans will look into how the meter is timed which will most likely eliminate some of the right turn queueing over capacity. C/Pechy was happy that staff made adjustments on the timing and was thankful for the improvement because he has received a lot of comments from people who were getting very frustrated about trying to get through the intersection. VC/Mok said that the photo was taken at 5:00 p.m. and asked C/Pechy if 5:00 p.m. was when he observed the situation. C/Pechy said that anytime between 4:00 and 5:30 he could see that the right hand lane was very congested with traffic trying to get onto the onramp. AE/Malpica said there are days when one might observe some congestion; however, staff managed to move the congestion in a "platoon" manner so that when cars approach the intersection they can move across the intersection quickly prior to the left -turn signal engaging without coming into conflict with the left turns in the opposite direction. The City runs three different timing plans; the a.m. plan that kicks in at 5:30 to 9:00 a.m., the second plan from 9:00 am to 3:30 p.m. and the PM plan 3:30 p.m. to 7:00 p.m. Staff focused on the PM plan to offset the timing to avoid conflict between through and left -turn traffic. D. Morning Canyon Roadway Rehabilitation Project —AE/Mosley stated that staff is reviewing the 95 percent status for the PS&E package. Since the package was received earlier this week the Community Services and Public Works staffs have been reviewing plans and specs. In addition, the plans were forwarded to the City's arborist for comment on how to preserve existing trees throughout the scope of the project. Staff anticipates a turnaround time of about two weeks. Plans and hydrology calculations were submitted to LA County for review of volumetric flow. Staff anticipates the amendment to the permit to be a six-week turnaround. E. Area 3 Road Maintenance Project— AE/Mosley reported that this project has been completed except for slurry seal repair in the staging area which should be completed in the next week or so with notice of completion going to the City Council at its first meeting in December. F. Gas Company Upgrades on Golden Springs Drive — AE/Mosley indicated that the gas company will return to restore the asphalt paving in the project limits from Lavender to Grand Avenue. NOVEMBER 12, 2015 PAGE 5 T&T COMMISSION G. Willow Heights Construction Update —AE/Beshay stated that Len nar plans to install three new signal light poles at Diamond Bar Boulevard/Brea Canyon Road on December 18. Lennar is currently grading the corner for the LA County Flood Control Channel which will be completed within the next two weeks. All American Asphalt, the contractor will complete the curb and gutter at the corner by December 4. H. Reagan/Peterson Park Parking Lot Construction —AE/Beshay reported that final paving and striping has been completed at the Reagan Park parking lot. All of the curb and gutter as well as, concrete and grading have been completed for the first phase at the Peterson Park parking lot. The wetland unit has been installed and connected to the existing catch basin for the second phase and the contractor is removing and pouring new sidewalk and curb and gutter. Within the next two weeks the contractor will be removing existing asphalt subgrade and grading the new base for phase 2. Project completion is anticipated by the end of November 2015. C/Pechy asked if the project had experienced problems which has impeded progress and AE/Beshay responded that there were a few problems such as unforeseen conditions and utility lines that were not marked for which there were no plans, the subgrade had large rocks which needed to be removed and took longer than anticipated; and, a couple of change orders to install new storm drain lines to connect from the new wetland unit to the new catch basin. These conditions delayed the project but should be finished by the end of the month. Grand Avenue Beautification Project — AE/Beshay showed videos of the Phase I installation of decorative crosswalks at Grand Avenue and Longview Drive and Grand Avenue and Diamond Bar Boulevard which was completed last weekend. Phase 2 will commence Friday at 4:00 p.m. at Longview Drive and 7:00 p.m. at Diamond Bar Boulevard. Decorative traffic signal poles have been installed and rewired at both intersections; the monument sign has been installed, and landscape is nearing completion. Phase 2 should be completed this weekend with all lanes open Monday morning. Finishing touches and punch list items will be addressed following completion of Phase 2 which may require temporary lane closure with little traffic impacts. J. Lemon Avenue Interchange Project —AE/Beshay explained that the right-of- way certification has been issued allowing the project to move forward. Staff and consultants are working with Caltrans to submit requests for authorization (E-76) which is expected by February for this federally funded project which will allow for advertising of the project shortly thereafter with bid opening in late May or early June 2016. K. SR -57160 Confluence Project — PWD/Liu discussed the November 10 groundbreaking ceremony. The westbound onramp is scheduled to begin construction in January 2016. Phase 2 westbound off ramp is in the final NOVEMBER 12, 2015 PAGE 6 T&T COMMISSION design phase with projected construction start date of summer or early fall of 2016. VIIL SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Vice -Chair Mok adjourned the meeting at 7:50 p.m. The foregoing minutes are hereby approved this 14th day of January, 2016. Respectfully Submitted, i Davi G. LK, Secretary Attest: Vice- hairman Ken Mok Agenda No. 6.4 MINUTES OF THE CITY OF DIAMOND BAR MEETING OF THE PLANNING COMMISSION JANUARY 12, 2016 CALL TO ORDER: Vice Chairperson Mahlke called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Wolfe led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Frank Farago, Bob Nishimura, Raymond Wolfe, Vice Chairperson Jennifer "Fred" Mahlke Also present: Greg Gubman, Community Development Director; James Eggart, Assistant City Attorney; Grace Lee, Senior Planner; Natalie T. Espinoza, Assistant Planner; Josue Espino, Planning Consultant; and Stella Marquez, Administrative Coordinator. 2. RECOGNITION OF OUTGOING COMMISSIONER RUTH LOW. 3. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS 4. APPROVAL OF AGENDA: As presented 5. CONSENT CALENDAR: 5.1 Minutes of the Regular Meetinq of November 24, 2015. None C/Wolfe moved, C/Nishimura seconded, to approve the Minutes of the November 24, 2015, Meeting as presented. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: 6. OLD BUSINESS: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None Farago, Nishimura, Wolfe, VC/Mahlke None None JANUARY 12, 2016 PAGE 2 PLANNING COMMISSION 7. NEW BUSINESS: 7.1 General Plan Status Report for 2015 SP/Lee presented staff's report and recommended that the Planning Commission forward said report to City Council to Receive and File. C/Wolfe asked when the traffic control devices on the shoulder of westbound Grand Avenue approaching Longview would be removed. SP/Lee responded that her understanding is that all major improvements have been completed and that Public Works staff is scheduling a final inspection to verify improvement completion and that all work items have been satisfied. C/Wolfe asked if residents could expect additional lane closures and SP/Lee said she did not believe that would happen. C/Nishimura said he believed that when the project was completed they removed barriers and then had to put them back to repair a couple of bricks that had popped out. SP/Lee said she would follow up with Public Works staff but her understanding is that the inspections will be wrapped up and barriers will be removed shortly. C/Farago moved, C/Nishimura seconded, to recommend that the City Council Receive and File the General Plan Status Report for 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Farago, Nishimura, Wolfe, VC/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None PUBLIC HEARING(S): 8.1 Conditional Use Permit No. PL2015-395 - Under the authority of Diamond Bar Municipal Code (DBMC) Section 22.58, the property owner and applicant requested a Conditional Use Permit to operate a 1,980 square foot dance studio within a 36,398 square foot multi -tenant shopping center. The subject property is zoned Regional Commercial (C-3) with an underlying General Plan land use designation of General Commercial (C). PROJECT ADDRESS: 303 S. Diamond Bar Boulevard #H Diamond Bar, CA 91765 JANUARY 12, 2016 PAGE 3 PLANNING COMMISSION PROPERTY OWNER: APPLICANT: Phoenix Gluck LP 3191-D Airport Loop Drive Costa Mesa, CA 92626 Yulia Kushnirenko and Denis Podolskiy 13115 Le Parc #27 Chino Hills, CA 91709 AP/Espinoza presented staff's report and recommended Planning Commission approval of Conditional Use Permit No. PL2015-395, based on the Findings of Fact and subject to the conditions of approval as listed within the Resolution. VC/Mahlke opened the public hearing. Applicant Denis Podolskiy said this was a great opportunity to operate that new dance studio in Diamond Bar and looked forward to commencing operation as soon as possible. VC/Mahlke closed the public hearing. C/Nishimura moved, C/Wolfe seconded, to approve Conditional Use Permit No. PL2015-395, based on the Findings of Fact and subject to the conditions of approval as listed within the Resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Farago, Nishimura, Wolfe, VC/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 8.2 Development Review No. PL2013-555 — Under the authority of Diamond Bar Municipal Code Section 22.48, the applicant and property owner requested a Development Review to construct a new 8,328 square foot, two-story single family residence with an attached 2,036 square foot garage and 1,821 square feet of patio area on a 61,600 gross square foot (1.41 gross acre) lot. The subject property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation of Rural Residential (RR). Rescheduled from December 8, 2015. JANUARY 12, 2016 PAGE 4 PLANNING COMMISSION PROJECT ADDRESS: PROPERTY OWNER/ APPLICANT: 22586 Pacific Lane Diamond Bar, CA 91765 Jerry Yeh Horizon Pacific LLC 20888 Amar Road #203 Walnut, CA 91789 AP/Espinoza presented staff's report and recommended Planning Commission approval of Development Review No. PL2013-555, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. CDD/Gubman further explained that this project stands alone and does not require Alamo Heights Drive to be extended. The extension of Alamo Heights Drive is a component of the Millennium Subdivision which has not yet been recorded. If and when the Millennium Subdivision records and development moves forward and Alamo Heights Drive is constructed, the discussion in staffs report is being provided to illustrate that the terraced retaining walls would be buried by construction of Alamo Heights Drive which would eliminate the visual impacts of the retaining walls; however, should the Millennium project not move forward the retaining walls would support the development pad for this item under consideration this evening. Amat Tajudin with EBTA Architects in Imine thanked staff members who have helped his firm navigate through this process, especially with regard to the Millennium project. Mr. Tajudian explained the project and explained that the intent was to keep the massing low on the site by blending it into the landscape and existing community. Alamo Heights is a small enclave and the intent is to create a Tuscan/Provence type of "village" in the area. He and his clients are eager to move forward with the project and are present to respond to Commission questions. C/Nishimura asked for further clarification regarding the individuals concern about the retaining wall as to whether it was the wall that was to be covered or the future Alamo Heights Drive retaining wall and AP/Espinoza responded that it is the screened retaining wall proposed for this project. C/Nishimura asked if the applicant would be responsible for watering the landscape materials in the retaining wall and AP/Espinoza responded affirmatively. JANUARY 12, 2016 PAGE 5 PLANNING COMMISSION C/Wolfe asked if there was sufficient room for the planting to occur on the backside of the retaining wall and accommodate road access for maintenance purposes and AP/Espinoza responded yes and explained that there is a small planter area inside of the curb to accommodate the plantings and the width of the roadway is sufficient for which it is intended. Hofu Wu lives at 22368 Kicking Horse Drive said he is an architect and professor at Cal Poly Pomona. In general, he supports the development of beautiful and sustainably designed houses. His concerns include his removed fence which the developer agreed to reconstruct when the grading was completed which was two years ago and there is still an orange barrier temporary fence in place. He felt the fencing should be replaced prior to new grading for this project to protect the integrity of both properties. Second, due to the prolonged period of construction and lingering noises, the dirt must be controlled to limit the loose soil and dust which spill over onto his building fagade. He wondered whether it was legal to construct on the easement and what would happen to the retaining wall if the Millennium project does not move forward. He asked that his concerns be addressed as conditions to this project. Theresa Lee who lives off of Kicking Horse asked about the import and export of soil and where the soil would be exported and how it would be imported. Because The Country is very unique it does not allow soil to be exported, only imported. The state has mandated a 25 percent reduction in water usage and the applicant intends to irrigate and wanted to know if the mandate would rest with the homeowner or become a liability to the homeowner's association. She wanted to know where the storm drain would drain and whether it would drain onto the hillside which would result in erosion. She wanted the dust issue addressed and wanted to know if the retaining wall had the approval of the HOA. Joe Leyva responded to speakers that the soil is stockpiled on the adjacent site. Lots one and two were left high so that dirt could be moved from those lots and soil has been stockpiled for lots under construction. The amount of soil to be imported is yet to be determined. He understands the concern that this project is going to be importing from other areas within The Country but that is false. There will be no import of dirt from other sites within The Country. The landscape plan includes the use of drought -tolerant landscaping and irrigation methods for this and all lots in this project which will include watering the retaining walls. The water for this area is the responsibility of the homeowners until the Millennium project and Alamo JANUARY 12, 2016 PAGE 6 PLANNING COMMISSION Heights is built and accepted by the HOA. Until that time, the property line for this project runs to the outside of the bottom retaining wall. The easement begins on the other side so Millennium will be building on this property as well as on their easement property. The County's storm drain system has been designed and approved for about five years per County standards and is in operation. This system accepts water from the homes to the north which flows through the project site and exits into a natural drainage course to the south that will be addressed by Millennium through their development. This project is not allowed to touch the system because Fish & Game and the US Army Corps of Engineers have disallowed any activity in that area. The project has taken steps to mitigate the dust and today is the first that he has heard about the dust issue resulting from construction of this project. Unfortunately, construction took longer to get to Lot 5 because it was mandated by the City Council to work with Millennium to make the projects match. The retaining walls are within the project site's property and within the development standards which were approved by the HOA. The reason the white fence has not been replaced on the other property is because the City's engineering staff said the overall tract grading could not be finalized until Lot 5 was approved so at this point, the project will prepare an "as built" and once the grading is completed, the siting of the fence will be done and it will be replaced. VC/Mahlke asked for clarification that the storm drain is designed, approved and operational. Mr. Leyva responded that VC/Mahlke was correct and that it has been installed for about two years when it was accepted by LA County. C/Farago asked about the timeline for restoring the white fence and Mr. Leyva responded that if the project is approved this evening, plans will be submitted to Building and Safety which will take three to four months for approval with grading to commence in two to three months and the hope is that by August there would be signoff on the rough grading so that the white fence could be replaced. C/Farago asked what kind of dust measures will be implemented. Mr. Leyva said he would speak with his graders about having water trucks to mitigate the dust. Part of the challenge is that the slopes have been seeded but the landscaping will not be installed until the houses are completed. C/Nishimura spoke off mike about the stockpiling of dirt, dust mitigation and stockpiling of building materials. Mr. Leyva responded that all five lots are JANUARY 12, 2016 PAGE 7 PLANNING COMMISSION subject to inspection by the City's Engineering Department to verify dust and water mitigation measures for the entire site on a monthly basis. CDD/Gubman stated in response to C/Nishimura's concerns that there are dust control measures and NPDES requirements for an ongoing construction project and this entire subdivision is subject to those requirements. Using watering vehicles to keep the soil under control is among those requirements and although those practices are inspected it does not mean that the developer is necessarily complying at all times but if the City receives complaints, a site visit will be made and enforcement tools will be initiated to require that the best practices be kept to City standards. The permit is subject to those requirements so in between inspections, staff will respond to complaints. Also, this subdivision has been annexed into The Diamond Bar Country Estates Association so the HOA has enforcement tools at its disposal to control the nuisance that might be created by airborne dust as well and there may be additional sanctions the HOA can impose if the project is creating a hardship on neighboring properties. C/Nishimura spoke off mike about building a retaining wall on the easement and ACA/Eggart responded by reiterating that the applicant indicated the retaining wall would not be built on an easement but on their property only. CDD/Gubman explained that the project limits are entirely within the subject property and there are easements on the subject property favoring other property owners and entities. The easement is more a property right that has been conveyed upon the beneficiary of the easement so it is more of a civil question about what types of improvements may occur within the easement. The applicant asserts that they are within their rights to perform these improvements within the easement and the presumption is that they have consulted with the beneficiary of the easement and they are not doing anything that would restrict the purpose of that easement. The City is not per se enforcing the terms of the easement and there is a civil remedy to the user of that easement if the property owner's end of the bargain is not being upheld. C/Nishimura asked if there was liability to the City for approving this project with a wall in the easement and ACA/Eggart responded "there is not." VC/Mahlke noted that staff's report indicates that The Diamond Bar Country Estates Architectural Committee has approved all of these plans which she JANUARY 12, 2016 PAGE 8 PLANNING COMMISSION assumed included all of the information including the easements. C/Nishimura said that The Country Estates is not the beneficiary of the easement. VC/Mahlke said she understood C/Nishimura's statement and said she was making a point that speaks to clarification for one of the speakers. CDD/Gubman explained that the city's decision to approve or disapprove this project is not dependent upon any decision by the HOA. Whatever is within the HOA's purview to approve or disapprove, it is the property owner's and not the City's obligation to meet those requirements. C/Nishimura asked if on the cross section of the retaining walls the existing road is in or outside of the easement for the property owner. Jerry Yeh, developer, responded that the current service road is on the Horizon Pacific property. The cross section (orange walls) are on the Horizon Pacific property and is not subject to interpretation of the easement owner. Ms. Lee said that if the HOA approved the easement wall and it changed in the future it would be subject to reconsideration by the HOA. She also complained that there was debris covering the stream at the bottom of the storm drain. Mr. Wu said he believed the fence could be done now without waiting until the grading was done because the fence is on his property. VC/Mahlke closed the Public Hearing. C/Wolfe moved, C/Farago seconded, to approve Development Review No. PL2013-555, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Farago, Nishimura, Wolfe, VC/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 8.3 Development Review No. PL2015-370 — Under the authority of Diamond Bar Municipal Code Section 22.48, the property owners and applicant requested a Development Review to demolish an existing single family home and construct a new 8,573 square foot, multi-level, single family JANUARY 12, 2016 PAGE 9 PLANNING COMMISSION residence with an attached 600 square foot, three -car garage on a 58,806 gross square foot (1.35 gross acre) lot. The subject property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation of Rural Residential (RR). PROJECT ADDRESS PROPERTY OWNER: APPLICANT: 23728 Ridge Line Road Diamond Bar, CA 91765 Yong Hoon Na and Hye Won Na 23728 Ridge Line Road Diamond Bar, CA 91765 Rachel Choi Samwon Design, Inc. 2500 Wilshire Boulevard, Suite 832 Los Angeles, CA 90057 PC/Espino presented staff's report and recommended Planning Commission approval of Development Review No. PL2015-370, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. VC/Mahlke opened the public hearing. With no one present who wished to speak on this item, VC/Mahlke closed the public hearing. C/Nishimura moved, C/Farago seconded, to approve Development Review No. PL2015-370, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Farago, Nishimura, Wolfe, VC/Mahlke None None 8.4 Development Review and Tree Permit No. PL2015-317 — Under the authority of Diamond Bar Municipal Code Sections 22.48 and 22.38, the JANUARY 12, 2016 PAGE 10 PLANNING COMMISSION property owner and applicant requested a Development Review to construct a new 7,888 square foot, multi -story single family residence with an attached six -car garage and patio/balcony area on a 73,120 gross square foot (1.67 gross acre) lot. A Tree Permit was also requested to remove five (5) protected Black Walnut trees at a 3:1 replacement ratio. The subject property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation of Rural Residential (RR). PROJECT ADDRESS PROPERTY OWNER: APPLICANT: 2502 Razzak Circle Diamond Bar, CA 91765 Wasif Siddique 11076 Venture Drive Mira Loma, CA 91762 Robert Larivee Award Winning Designs 14442 Crest Drive Victorville, CA 92395 PC/Espino presented staff's report and recommended Planning Commission approval of Development Review and Tree Permit No. PL2015-317, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. VC/Mahlke opened the public hearing. With no one present who wished to speak on this item, VC/Mahlke closed the public hearing. C/Wolfe asked why staff indicated 24 -gallon (24 -inch box) trees for replacement when the Arborist recommended replacement with a 15 -gallon tree. PC/Espino said that although the code provides for 15 -gallon tree replacement, typically the city wants a slightly larger tree to have more root growth which provides for a better chance of survival. C/Wolfe said he has understood from his work environment that smaller trees have a better chance of being accepted into a new environment. Often larger trees are root bounded and there may be a reason the Arborist recommends planting something that is at a smaller scale. PC/Espino explained that these are the size the City has consistently required of all applicants. JANUARY 12, 2016 PAGE 11 PLANNING COMMISSION CDD/Gubman confirmed that Section 22.38.130 tree replacement and relocation standards requires the minimum box size for six or fewer replacement trees to be 24 -inch. If more than six (6) replacement trees are being provided, the sizes shall be determined by the Director who has the discretion to allow for smaller sized trees or, the Commission can make that decision. C/Wolfe said that generally the Arborist has a reason for recommending a certain size but perhaps not. CDD/Gubman said that C/Wolfe is correct in that the smaller trees will actually catch up and surpass the growth of a larger installed tree and the code gives the Commission the opportunity to allow the trees to be replaced in accordance with the recommendations of the Arborist. Therefore, if the Commission wishes to change the condition to 15 -gallon it has the authority to do so. CM/olfe moved, C/Farago seconded, to approve Development Review and Tree Permit No. PL2015-317 with the following amendment that replacement of the five (5) protected Black Walnut trees be replaced at a 3:1 ratio with 15 -gallon trees instead of 24 -inch box trees. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS Farago, Nishimura, Wolfe, VC/Mahlke None None 9. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: 9.1 Planning Commissioners Academy — Wednesday through Friday, March 2 through 4, 2016, San Ramon, CA CDD/Gubman said that if any Commissioners wish to attend the conference they are invited to do so. Money is provided in the budget to allow Commissioners to attend with travel, lodging and registration expenses covered. He asked Commissioners to advise him by the end of the week if they wish to be registered to attend. C/Wolfe reminded everyone about the Snow Fest on Saturday at Pantera Park. JANUARY 12, 2016 PAGE 12 PLANNING COMMISSION VC/Mahlke thanked staff and Commissioners for their well -wishes and lovely flowers while she was in the hospital. She said she appreciated the support of her colleagues while serving as Acting Chair this evening. 10. STAFF COMMENTS/INFORMATIONAL ITEMS: 10.1 Public Hearing dates for future projects. CDD/Gubman announced that the agenda for the January 26 includes additions to single family residences, one on Cold Spring Lane and one on Bellow Court. He wished everyone a Happy New Year and said that staff is preparing an RFP to select a consultant for the General Plan Comprehensive Update which should be going out in early February. The Commission will be guided through the process. One step in the process is to set up a General Plan Advisory Committee (GPAC) which is typically comprised of members of the City Council, members of the Planning Commission and at least one representative from other city commissions, members of which will be guided to provide and incorporate their input, aspirations and vision for the next 20 years in Diamond Bar. The City is likely to see movement on the Kmart property. The Honda/Burger King property was supposed to be fenced today but does not believe that happened; however, a demolition contractor has been selected and those buildings and illegal dumping material will be cleared and that attractive nuisance will finally be removed from the City. The City has been pushing to attract a hotel developer for the site and staff hopes to see that happen. However, as discussed during the General Plan Annual Report, the trailer park property at Brea Canyon Road and Lycoming is a potential hotel and related use site. There may be a need for two hotels in the area but should the trailer park property move forward it makes the market conditions a little less favorable for hotel development on the Honda property and the City may have to re -strategize on the highest and best use for that site. With the new commercial building in the Target/Chili's Shopping Center, Starbucks at Grand and Diamond Bar Boulevard will relocate to the new building. He heard an unconfirmed report that a California restaurant chain is moving forward with a lease to open in the current Starbucks location and once he has confirmation he will share the information with the Commission. JANUARY 12, 2016 PAGE 13 PLANNING COMMISSION C/Nishimura asked if there would be a new business locating at the Just Tires location and CDD/Gubman responded that he was not aware of any inquiries about the site. C/Nishimura asked about the vacant Coco's site and CDD/Gubman responded that a new seafood restaurant is going in and the tenant improvement plans are with Building and Safety. C/Nishimura asked if there was a plan to save the electronic sign bordering the Honda property and CDD/Gubman said no because Phase I of the Confluence project will take out that sign. However, the City is supportive of having another sign with a new development which is something that can be negotiated at that time. VC/Mahlke said she was surprised and interested to learn that there would be a Jimmy John's instead of a.Waba Grill. CDD/Gubman said that the City may get a Waba Grill at another location. 11. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, VC/Mahlke adjourned the regular meeting at 8:31 p.m. The foregoing minutes are hereby approved this 26th day of January, 2016. Attest: Respectfully_ Submitted, l/ J Greg Gubman Community Development Director i" — J ifer h k , Vice Chairperson Agenda # 6 . 5 Meeting Date: February 2, 2016 CITY COUNCIL '� AGENDA REPORT \r98ai TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: Ratification of Check Register dated January 14, 2016 through January 27, 2016 totaling $ 1,452,378.07 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,452,378.07 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated January 14, 2016 through January 27, 2016 for $ 1,452,378.07 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Allen Accounting Technician REVIEWED BY: Finance Director Attachments: Affidavit and Check Register— 01/14/16 through 01/27/16. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated January 14, 2016 through January 27, 2016 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $509,215.32 Com Org Support Fund $2,200.00 Prop A - Transit Fund $95,374.38 Prop C - Transit Tax Fund $2,583.70 Intergrated Waste Management Fund $10,968.54 LLAD 38 Fund $496,631.27 LLAD 39 Fund $4,921.29 LLAD 41 Fund $4,598.07 Used Motor Oil Blk Grant $900.00 Beverage Ctnr Recy Grant $137.50 Capital Imp Projects Fund $322,886.25 Eq Replacement Fund $1,961.75 $1,452,378.07 Signed: Dianna Honeywell Finance Director I 0 0 0 0 v m v U m Z M O O O O N h N O O of L� r m O O O O O O O r1 O O \O b M h O O O O O d' Lfl O tIl O d' ri N O O rl rl N O VI m O N O d' O N N l(1 H O O O N L� O r O M N N O M d' N N d' l0 N N !fl Ifl 0 O m N N Ol Ol m NO O Ol O O N O O N C O C ✓1 I I N M N M ri M d' fi r1 N N O N O 000 0 000 0 0 0000000 0 0 0 o O O o oOo 0 0 0 0 0 O o 0 o O 0 0 0 0 0 0 0 0 0 0 0 o O O O E O 000 0 000 0 0 0000000 0 0 0 0 0 0 0 000 0 0 0 0 0 y W r] ❑ II W I (I] U V �+1 O U C aCCCC W F F W q q W W > q ❑ o H aW ❑ q In vi ui In in � W T ❑ � i' 1 .WW] WW H ❑ z W Hy' z W NNNNNN w y F w �n cn >' U 3 N w' �❑ W wry' ? 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This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: Dianna Honeywell, Finance Di ctor Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF DECEMBER 31, 2015 BEGINNING CASH BALANCE $28,111,307.32 CASH RECEIVED Cash Receipts $3,331,416.10 Total Cash Received $3,331,416.10 $31,442,723.42 EXPENDITURES Checks Written ($1,766,425.67) Payroll & Pers Transfers (625,810.83) Wire Transfers (233,725.07) Returned Checks 0.00 Charge Card Fees & Other Adjustments (4,829.39) Total Expenditures ($2,630,790.96) CASH BALANCE AS OF: DECEMBER 31, 2015 $28,811,932.46 TOTAL CASH BREAKDOWN Active Funds General Account ($461,129.72) Payroll Account $200,019.67 Change Fund $1,400.00 Petty Cash Account $500.00 Cash With Fiscal Agent $0.92 Amount Unamortized on Investments $1,929.49 Total Active Funds ($257,279.64) Investment Funds: Local Agency Investment Fund $5,715,636.28 Federal Agency Callable $11,527,999.39 Bank Negotiable CDs $9,625,633.14 Municipal Bonds $1,645,437.98 Wells Fargo Advantage Money Market Fund $554,505.31 Total Investment Funds $29,069,212.10 CASH BALANCE AS OF: DECEMBER 31, 2015 $28,811,932.46 Average Yield to Maturity 1.259% FY2015-16 Year -To -Date Interest Earnings $155,487.15 FY2015-16 Budgeted Annual Interest Earnings $246,800.00 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of December 31, 2015 TOTAL INTEREST EARNED MONTH ENDING December 31, 2015 $27,644.61 FISCAL YEAR-TO-DATE 2015-16 $155,487.15 I certify that this report accurately reflects all City pooled investments Jme DeStefano' and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. 1/2212016 Date Page 1 PERCENT OF DAYS TO YIELD TO INVESTMENTS BOOK VALUE PORTFOLIO TERM MATURITY MATURITY Local Agency Investment Fund $5,715,636.28 19.66% 1 1 0.337 Federal Agency Issues - Callable $11,527,999.39 39.66% 1,583 540 1.465 Negotiable CD's - Banks $9,625,633.14 33.11% 1,584 1,057 1.457 Municipal Bonds $1,645,437.98 5.66% 1,547 1,463 2.290 Wells Fargo Sweep Account $554,505.31 1.91% 1 1 0.010 Total Investments and Averages $29,069,212.10 100.00% 1,240 647 1.259 TOTAL INTEREST EARNED MONTH ENDING December 31, 2015 $27,644.61 FISCAL YEAR-TO-DATE 2015-16 $155,487.15 I certify that this report accurately reflects all City pooled investments Jme DeStefano' and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. 1/2212016 Date Page 1 m>0o aCl r o m M E nam M o c m 00 E� 0 o E UN E F O m PO r O N N N H s (D (D P O .- N N (O P CJ O N P V O W N W N In o co ro m P m o0 0 0 N O O M 1p O O O N vi vi � 0 6 r N (O (O N a LL � d V E m Q m � U n � an d m m o m 4 m n E Q 0 M_ SIJ R E LO mE w g _ j N O m — r E C ' M M _y L m Q R Z O m E N O N v 0 a.O CL O] m m T N rn N 12 f2 m m rn m O J a o O O O O O O O O O O O O O O O O O O O O O O O O O O O O Q N N N N N N N N N N N N N N N N N N N N N N N N Q\ O1 \\ 0I r O H O P n N N N N N N O •' r N N t`J N O N N t\1 O N LL N n m N 0 0 0 m 0 0 0 M (O N O O m 00 Oo m m M N N Oo- ` m o V f0 r V V N Y1 M ` r m m b rn m M O O n h (O O m n C> (O n N O O O m (O t0 V V O O O 0 0 O LL O 0 0 0 0 0 - - - - - - .- .- m N - m .- .- .- N .- .- rn (O m m m .- .- ` ` ` a m O O O O O O O O N O Vl N O O O O O O N O O O O O o O o OO O - - - - - - - - Ci - O - - - W (O iN(1 N n m M N O 5 00 0 0 0 0 o, a 0 0 0 a 0 0 0 0 o Oo 00 0 0 0 o p o o, o, 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 a o o o 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O p O O O O O O O O O O O O N O O O O O O O O O O m. 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BUDGET/FINANCIAL IMPACT: None. BACKGROUND / DISCUSSION: In 2012, the City Council adopted an ordinance authorizing officers of the Inland Valley Humane Society/SPCA (IVHS) to enforce the provisions of the City's Animal Code (Title 6 of the City Code) as the City's animal control service provider. California Corporations Code Section 14503 authorizes the City to appoint humane society employees as enforcement officers authorized to enforce animal control regulations. Typically, enforcement of the City Code, including the Animal Code provisions is obtained through the Criminal Courts by the issuance of infraction citations by City officers or misdemeanor complaints filed by the City's prosecutor. In addition to criminal enforcement, Section 1.04.010 of the City Code authorizes "enforcement officers" to issue administrative citations pursuant to a civil fine enforcement process. However, Section 1.04.010 limits the provisions of the City Code that are subject to administrative citations to those provisions listed in subsection 1.04.010(d). The provisions of the Animal Code are not listed under this subdivision and ]VHS has recommended that the administrative citation enforcement provisions be extended to their officers as an additional enforcement tool. The administrative citation tool provides the City and its enforcement officers a more localized system that is less complicated than the criminal justice system. In addition, administrative fines are recoverable by the City whereas criminal fines are collected by the courts, which keep most of the funds to defray the costs of operation. The proposed Ordinance amends subsection 1.04.010(d) of the City Code to add the different chapters of Title 6 that could be enforced by administrative citations. It also revises various provisions of Title 6 to clarify that the director of the IVHS and his/her deputies are authorized "enforcement officers" to enforce the City Code, authorizing them to issue administrative citations in enforcing the City's Animal Code. The Ordinance further revises subsection 6.08.630(b) of the City Code to fix an internal reference error (it refers to enforcement by infractions, but points to the section in the City Code pertaining to definitions, rather than the section pertaining to enforcement by infraction citations). The Ordinance was prepared by the City Attorney. Prepared by: q�, V Ryan c ean, puty City Manager Attachment: Ordinance XX -2016 ORDINANCE NO. 03(2016) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 1.04.010 OF TITLE 1 AND VARIOUS PROVISIONS OF TITLE 6 OF THE DIAMOND BAR CITY CODE RELATING TO PENALTIES AND CIVIL REMEDIES FOR OFFENSES PERTAINING TO ANIMAL REGULATIONS The City Council of the City of Diamond Bar does hereby ordain as follows: SECTION 1. Section 1.04.010(d) of the Diamond Bar Municipal Code is hereby amended to read as follows (additions bolded): "(d) Code violations subject to civil administrative penalty procedure. The offenses described in the chapters and sections of this Code set forth below shall be subject to the civil administrative penalty procedure set forth in sections 1.04.030 through 1.04.190 of this Code: UBC Section 31528, Pool enclosure; Required Characteristics. The provisions of the following Chapters of Title 6 (Animals): Chapter 6.00 (General Provisions); Chapter 6.08 (Dogs); Chapter 6.12 (Cats); Chapter 6.16 (Licenses for Animals Other than Dogs and Cats); Chapter 6.20 (Animals Running at Large); Chapter 6.24 (Impoundment); and Chapter 6.28 (Feeding of Certain Rodents and Predator Animals). 8.12.1660, Prohibited storm water and pollution control activities. 10.12.140, Cleaning of sidewalks. 22.34.030(a), Storage in front yard/side yard abutting a street. 22.34.030(b), Vehicle parking. 22.34.030(c), Structure maintenance. 22.34.030(d), Landscape maintenance. 22.34.030(e), Fence and wall maintenance. 22.34.030(f), Temporary erosion control. 22.34.040(a), Storage in yards. 22.34.040(b), Storage in garages and carports. 22.34.040(c), Motor vehicle parking. 22.34.040(d), Structure maintenance. 22.34.040(e), Landscape maintenance. 22.34.040(f), Fence and wall maintenance. 22.34.040(g), Maintenance of parking and similar areas. 22.34.040(h), Temporary erosion control. 22.34.050(a), Storage in yards. 22.34.050(b), Motor vehicle parking. 22.34.050(c), Structure maintenance. 22.34.050(d), Landscape maintenance. . 22.34.050(e), Fence and wall maintenance. 22.34.050(f), Temporary erosion control. 22.34.050(8), Maintenance of parking and similar areas. 22.34.060(a), Storage in yards. 22.34.060(b), Motor vehicle parking. 22.34.060(c), Structure maintenance. 22.34.060(d), Landscape maintenance. 22.34.060(e), Fence and wall maintenance. 22.34.060(f), Maintenance of parking and similar areas. 22.34.060(g), Temporary erosion control. 22.36.050(4), Temporary signs limited by size and period of display. 22.36.050(5), Temporary signs placed upon public property. 22.36.080, Prohibited signs. Any person who is adjudicated to have violated or failed to comply with the same provision of any of the sections of this Code set forth above in this paragraph (d) more than three times within a 12 -month period shall be guilty of a misdemeanor for each violation of the same provision committed thereafter within that same 12 -month period. Any person who violates or fails to comply with any of the sections of this Code set forth in this paragraph (d) and who possesses no photo identification or refuses to identify himself/herself to an enforcement officer, making it impossible to issue an administrative citation, shall be guilty of a misdemeanor." SECTION 2. The definition of "Director" in Section 6.00.010 of the Diamond Bar municipal Code is hereby amended to read as follows (deletions strikethrough additions bolded): "Director means the director of the city -s agency authorized by the city to carry out the provisions in this title." SECTION 3. Section 6.00.020(c) of the Diamond Bar Municipal Code is hereby amended to read as follows (additions bolded): "(c) The director and his/her deputies are empowered with the authority to issue citations for violation of any provisions of this chapter. The director and his/her deputies are authorized enforcement officials as defined in Section 1.04.020." SECTION 4. Section 6.08.630(b) of the Diamond Bar Municipal Code is hereby amended to read as follows (deletions st '� nethrough additions bolded): "b. Any violation of the provisions of this section which is found to be an infraction shall be punishable as ppevided On section 1.04.020. Any violation ef the pFovisiens ef this se or misdemeanor shall be punishable as provided in section 1.04.010." SECTION 5. Repeal or amendment of any provision of the Diamond Bar Municipal Code herein will not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before, this Ordinance's effective date. Any such revised or repealed part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Ordinance. SECTION 6. If any part of this Ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable. SECTION 7. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause i to be entered into the City of Diamond Bar's book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law. SECTION 8. This Ordinance will become effective on the thirty-first (31st) day following its passage and adoption. PASSED, APPROVED AND ADOPTED this day of , 2015. Mayor I, Tommye Cribbins, the City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar, California, held on the day of , 2016, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar, held on the _ day of , 2016, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar CITY COUNCIL Agenda 4 6.8 Meeting Date :February 2 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manr TITLE: APPROVAL OF NOTICE OF CO PLETION FOR THE CONSTRUCTION OF RONALD REAGAN AND CARLTON J. PETERSON PARK PARKING LOT REHABILITATION PROJECT RECOMMENDATION: Approve and file. FINANCIAL IMPACT: There is no financial impact. BACKGROUND/DISCUSSION: The City Council awarded a construction contract to E. C. Construction Co. on July 21, 2015 in an amount not to exceed $452,131.30 with a contingency amount of $45,000 for a total authorization amount of $497,131.30. The City authorized the Notice to Proceed for the construction project on August 10, 2015. E. C. Construction Co. has completed all work required of this project including all punch list items on January 18, 2016. The final construction cost of the project is $476,362.87 which includes $24,231.57 in change orders for the installation of a new Women's restroom privacy wall to replace the existing leaning wall at Carlton Peterson Park, installation of Verizon conduit and new irrigation system at Carlton Peterson Park parking lot. The project was completed $20,768.43 under the overall authorized project budget. PREPARED BY: DATE PREPARED: John Beshay, Associate Engineer January 25, 2016 David 46. Lira, Director of Public Works Attachments: Notice of Completion RECORDING REQUESTED BY AND WFIF,N RECORDED MAIL TO CITY OF DIAMOND RAR 21810 COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant o Civil Code Section 3093, mustbe filed within 10 days after completion. Notice is hereby given that: _ 1. The undersigned is the owner or corporate officer of the oevnerofthe interest or estate stated below in the property hereinafter described: 2. Thefullnameoftheowneris City of Diamond Bar 3. The full address of the owner is 21810 Copley Drive A. The nature of the interest or estate of the owner is; nfotber than fe, strike "In fee" and insert, for example, "parchuerunder contact ofparchusa," or "lessee") 5. She full names and full addresses of all persons, if any, who hold title witlrthe undersigned asjoint tenants or as tenants in common me: NAMES ADDRESSES 6. A work of improvement entire property hereinafter described was completed on January 18, 2016. The work done was: Carlton J. Peterson Park Parking Lot and Ronald Reagan Park Parking Lot Rehabilitafion Project 7. The name of the commerce, if any, for such work of improvement was E. C. Construction Co. Au¢ust 7.20 55 (lion wensoor for work of improvemeatar a whole, insert"none? (Date of Contraca 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of G,atiforma, and is described as follows. Carlton J. Peterson Park Parking Lot and Ronald Reagan Park Parking Lot Rehabilitation Project 9. The street address of said property Dated: VenLcatioa for Iudividoal Owner goo street address bas been offirmlly assigned, iusaa'hvrw) CITY OF DIAMOND BAR Signature ofomer or carporete officer of oanoua Sd in paraemapb 2 or bis agent VERIFICATION I, the undersigned, say: I am the Director of Public Works the declarant ofthe foregoing ("resident o£', "Manager of," "A partner of,' "O vaer of" etc.) notice of completion; I have read said notice of completion andknow the contests thereof, the same is true of my own knowledge. I declare rmder penalty of perjury that the foregoing is true and correct. Executed on , 20 — at Diamond _Bar, California. (Date ofsigunwre) - - (City wheresigned) C..r al signature ofthe individual who is swear rg net thecorarne of the notice of completion are true) DO NOT RFCORD REQUIREMENTS AS TO NOTICE OF COMPLETION A notice of completion mustbe filed for record WITHIN 10 DAYS after completion of the work of improvement (to be computed exclusive of the day of completion), as provided in Civil Code Section 3093. The `ovacu" who must file for record anotice of completion of badimg or other work of improvement means the owner (or his successor ininterestat the date the notice is filed) on whose behalf the work was done, though his ownership is less than the fee title. For example, if A is the owner in fee, and B. lessee under a lease, causes a building to be constructed, than B, or whoever has succeeded to his interest at the date the notice is filed, must file the notice. If the ownership is in two or more persons as joint tenants or tenants in common, the notice may be signed by any one of the co- owners (in fact, the foregoing form is designed for giving of the notice by only one covenant), but the names and addresses of the other co- owners must be stated in paragraph 5 of the forms. Note that any Notice of Completion signed by a successor in interest shall recite the names and addresses of his It or transferors: In paragraphs 3 and 5, the full address called for should include street number, city, county and state. As to paragraphs 6 and 7, this form should be used only where the notice of completion covers the work of improvement as a whole. If the notice is to be given only of completion of a particular contract where the work of improvement is made prarsuant to two or more original contracts, then this form must be modified as follows: (1) Strike the works "A work of improvement" from paragraph 6 and insert a general statement of the kind of work done or materials furnished pursuant to such contract (e.g., "The foundations for the improvemerrf'); (2) Insert the name of the contractor under the particular contract in paragraph 7. In paragraph 7 of the notice, insert the name of the contractor for the work of improvement as awhole. No contractor's name need be given if there is no general contractor, e.g., on so-called `owner -builder jobs." In paragraph 8, insert the fall legal description, not merely a street address or tax description. Refer to deed or policy of title insurance. If the space provided for description is not sufficient, a rider may be attached. - In paragraph 9, show the street address, if any, assigned to the property by any competent public or governmental authority. CITY COUNCIL Agenda # 6.9 Meeting Date: February 2, 2016 AGENDA REPORT TO: ...-o and .- VIA: James •- - o(rs I TITLE: ADOPTION OF RESOL-UTIOV2016-XX AUTHORIZING THE SUBMITTAL OF APLICATION(S) FOR ALL CAL RECYCLE GRANTS TO THE DEPARTMENT OF • AND RECOVERY AND AUTHORIZING• AGREEMENTS,EXECUTE ANY AAND REQUESTS FOR PAYMENT AS NECESSARY TO IMPLEMENT THE PROGRAM, TESCIMDEL-0 BACKGROUND: The California Department of Resources Recycling and Recovery (Cal Recycle) provides funding opportunities to assist public and private entities in the safe an effective management of waste streams. CalRecycle distributes funds to eligible cities for beverage container recycling and litter cleanup activities each year. The goal of CalRecycle's beverage container recycling program is to reach and maintain an 80 percent recycling rate for all California Refund Value (CRV) beverage containers made of aluminum, glass, plastic or bi-metal. CalRecycle has established procedures governing the administration of the Beverage Container Program. A new mandate requires governing bodies to declare by resolution authorizations related to the administration of CalRecycle grant funds. DISCUSSION: Through the Cal Recycle Beverage Container program, cities are eligible to receive $5,000, or another amount calculated by CalRecycle based on a per capita formula, whichever is greater. Based on its population, Diamond Bar is eligible for the formula - based funding amount, receiving $15,026 for the fiscal year 2014-15 cycle. The program for cycle 2015-16 has not been made available as of yet. With the attached resolution in place, the city will be able to continue to apply for and receive program funds. Current and previous recycling programs funded by the Beverage Container grant include: preparation and distribution of information via the city newsletters and other media outlets to promote recycling redemption centers located in the city; the purchase of beverage containers for schools, and a total of three solar powered recycling bins installed at: Pantera, Sycamore and Peterson Park. Once approved, the City of Diamond Bar will be able to submit an application to CalRecycle for future payment programs offered, and establishes the following authorizations: The City Manager is authorized to submit an application to CalRecycle for any all payment programs offered. The City Manager or designee is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment. 3. This authorization will be effective until rescinded by the City Council. r Alfa Lop`6z Management Analyst REVIEWED BY: RyanM L an Deputy Manager Attachments: Resolution No. 2016 -XX Dianna Honeywell Finance Director ATTACHMENT 1 RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING THE SUBMITTAL OF APPLICATION(S) FOR PAYMENT PROGRAMS AND RELATED AUTHORIZATIONS TO THE DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CALRECYCLE) WHEREAS, pursuant to Public Resources Code section 48000 and 14581 et seq. the Department of Resources Recycling and Recovery (CalRecycle) has established various payment programs to make payments to qualifying jurisdictions; and WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the administration of the payment programs; and WHEREAS, CalRecycle's procedures for administering payment programs require, among other things, an applicant's governing body to declare by resolution certain authorizations related to the administration of the payment program. WHEREAS, it is in the best interest of the City of Diamond Bar for the public's health and welfare to continue to participate in the Cal Recycles payment programs. NOW, THEREFORE, BE IT RESOLVED that the City of Diamond Bar is authorized to submit an application to CalRecycle for any and all payment programs offered; and BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF DIAMOND That the City Manager is authorized to submit an application to CalRecycle for any and all payment programs offered; and 2. That the City Manager, or his/her designee, is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment; and This authorization is effective until rescinded by the City Council of the City of Diamond Bar. PASSED, APPROVED AND ADOPTED this 2"d day of February 2016. Nancy A. Lyons, Mayor WINFUTOWIROM I, TOMMYE CRIBBINS, City Cleric of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City . Council of the City of Diamond Bar held on the 2nd day of February 2016, by the following Roll Call vote: AYES: NOES: COUNCIL MEMBERS: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar CITY COUNCIL Agenda # 6.10 Meeting Date: February 2, 2016 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: APPROVE CONTRACT AMENDMENT WITH THE TAIT GROUP (TTG) IN THE NOT -TO -EXCEED AMOUNT OF $40,000 FOR PROFESSIONAL CONSULTING/ADVOCACY SERVICES RELATED TO THE STATE ROUTE 57/60 FREEWAY CONGESTION RELIEF STRATEGY AND STATE/FEDERAL FREIGHT PLANS RECOMMENDATION: Approve. FINANCIAL IMPACT: A total of $50,000.00 has been approved in the FY 2015-2016 budget for Professional Consulting Services related to the State and National/Freight Plans. BACKGROUND/DISCUSSION: The Fiscal Year 2015/2016 City Council Goals and Objectives identify (1) completion of the SR -57/60 Confluence Project, (2) completion of the 57/60 'Big Fix" Project, and (3) advocacy for transportation solutions that are equitable in their distribution of goods movement related traffic as Traffic Mitigation Goals. Engineering efforts to work towards the SR -57/60 Freeway "Big Fix" began in March 2007 when Fehr & Peers was retained to provide technical support in evaluating two regionally significant interchange projects (Lemon Avenue/SR-60 and the Grand Avenue Interchange Improvements) along with the development of conceptual alternatives for the ultimate SR -57/60 solution. Subsequently, The Tait Group (TTG) was retained in June, 2013 to monitor and represent City interests related to State/Federal Freight Plans. The attached scope of work includes the continued implementation and monitoring of transportation projects and priorities that are critical to the City. The Tait Group (TTG) provides a day-to-day project advocate, manager, and facilitator to ensure our issues/interests are addressed. Three (3) key tasks have been identified as follows: Task A. Project management of the Supplemental Needs Study for the missing elements at SR -57/60. Task B. On-going monitoring and coordination of City of Industry's Phases 1 -III (SR -57/60 Grand Avenue Confluence Project) and related funding strategies. Task C. Monitor and represent City interests related to State and Federal Freight Plan efforts in conjunction with the new federal transportation act (Fixing America's Surface Transportation Act or FAST Act) In 2015, there have been numerous accomplishments with TTG and Fehr & Peers involvement: 1. Helped the City pursue 2nd round of Caltrans Planning Grant funds to fully fund a larger SR -57/60 Feasibility Study. 2. Coordinated with SCAG and CT to obtain the existing Caltrans Planning Grant funding ($100K) timeline and scope updated accordingly so as to allow the SR - 57/60 Supplemental Needs Study to move forward. 3. Coordinated with SCAG to get the SR -57/60 Supplemental Needs Study RFP on the street and supported the City in our involvement in the process. 4. Tracked the SCAG Financial Study focused on the initial operating segment for the E/W Freight Corridor. 5. Supported the City with all coordination dealing with CT D7, CT HQ, Metro, and SCAG. Set-up and led all conference calls and meetings to address ongoing issues/actions. 6. Monitored and engaged with CT staff in the State Freight Plan (CFAC) and Federal Freight Plan efforts. Ensured that the SR -57/60 Project is on both the State (CFMP) and Federal (Projects of National and Regional Significance Program under MAP 21) priority lists for future action and funding. 7. Supported the City in tracking and managing Industry's ongoing funding efforts for the SR -57/60 Confluence Project. PREPARED BY; q. David br.li,/Diiecf6r of Public Works Date Prepared: January 26, 2016 Attachment: Contract Amendment No. 3 to The Tait Group Agreement Exhibit "C" The Tait Group (TTG) Proposal, dated January 25, 2016 2 AMENDMENT NO. 3 ON-CALL CONSULTING SERVICES AGREEMENT This Amendment No. 3 to the Consulting Services Agreement is made and entered into this 2016 between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and THE TAIT GROUP (TTG) (hereinafter referred to as "CONSULTANT"). A. RECITALS: (i) The CITY has heretofore entered into an Agreement with CONSULTANT to provide consulting services, as described in the Agreement dated June 18, 2013 NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1. A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The nature and scope of the specific services to be performed by CONSULTANT are as described in Exhibit "C", the CONSULTANT's proposal dated January 25, 2016. Section 2: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "CITY agrees to compensate CONSULTANT for each service which CONSULTANT performs to the satisfaction of CITY in compliance with the schedule set forth in Exhibit "C". Payment will be made only after submission of proper invoices in the form specified by the CITY." Section 3: Each party to this Amendment No. 3 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 3 shall be valid and binding. Any modification of this Amendment No. 3 shall be effective only if it is in writing signed by the parties. Total payment to CONSULTANT pursuant to this Amendment shall not exceed $40,000. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: The Tait Group (TTG) City Attorney ATTEST: Tommye Cribbins, City Clerk N• David R. Tait, Principal Nancy A. Lyons, Mayor 2 The Tait Group, inc. �x��• �` Consulting m Advocacy o Management lorTrwisp l'allon January 25, 2016 David G. Liu P.E. Director of Public Works/City Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 RE: The Tait Group ("TTG") Proposal Extension for 201612017 Transportation Consulting and Advocacy Services for Various City Projects and Priorities Dear David, TTG greatly appreciates the opportunity to provide the City of Diamond Bar ("City") with a proposal for the continued implementation, management and monitoring of transportation projects and priorities that are critical to the City. For your projects and state level issues that involve several government agencies and numerous consultants, TTG will continue to advocate, manage and facilitate to ensure City issues are addressed in a productive and timely manner. This proposal is for TTG to provide continued consulting and project advocacy services to pursue and monitor project implementation for three key tasks: Task A. Project Management of the Supplemental Needs Study for the Missing Elements at SR 57/60. Task B: Ongoing monitoring and coordination of City of Industry's Phases I -III (57/60 Grand Avenue Confluence Project) and related Funding strategies Task C: Monitor and represent City interests related to State and Federal Freight Plan efforts in conjunction with Federal Fast Act. Key elements of TTG's involvement in the three separate tasks will include: Task A• Project Management of the Supplemental Needs Study for the 57/60 Missing Elements Page 11 • Assist w/project delivery, management, and issue resolution supporting SCAG PM. • Act as City's project manager and coordinate with SCAG PM and the consultant PM on a regular basis to drive and direct the process per City's expectations. • Suggest and facilitate aggressive and innovative solutions to project issues so as to expedite the review/approval and delivery process for the Study efforts. 2443 Fair Oaks Blvd., 5383 - Sacramento, CA 95525 • 916.813.1106 • As schedule ,issues and projectdisagreements arise, suggest and advocate for timely decisions between all parties and engage appropriate Caltrans, Metro, SLAG and City management in the decision process. • Assist City w/advocacy strategy to keep City of Industry focus on the Supplemental Needs Study and subsequent project delivery efforts as per the 2009 Joint City Council resolutions. • Attend and provide strategic input/direction at all monthly Project Development Team (PDI) meetings and any other key issue resolution/decision meetings. • Help consultant team manage ongoing project issue/action list and hold all PDT representatives accountable at the monthly PDT meetings and throughout the month. • Engage in any Project Stakeholder Group meetings with Industry, City, SLAG, CT, hA Metro, SGVCOG, and the Four Corners Transportation Policy Group. • Help negotiate resolutions to project development issues between all parties in an expedited manner. This would involve agency staff or management levels at City, Metro, SCAG, and Caltrans, depending on the issue. 1f any issue is not being resolved or a timely decision is not being made at the staff and management level, TTG can directly engage the appropriate agency upper management representatives to help resolve the issue. • Take necessary steps to help expedite the delivery process and pursue approvals as soon as possible to help meet the implementation goals of the City_ The following is intended to show the target implementation timeline for the Study based on the current status and the implementation goals of SCAG and City. Study Process January 2016 Nov./Dec. 2016. Task B' Ongoing Monitoring of City of Industry's Phases I -III (57160 Grand Avenue Confluence Project) and related funding strategies • As directed by the City, coordinate with City of Industry on any key actions and milestones related to Phases I-111. As necessary, revisit with them the 2009 Joint council resolution goals/expectations. • Assist City in pushing/tracking Phases 1-111 w/Industry and provide any advocacy and issue resolution role throughout -the process as directed by the City. "Track the City's project goals/interests w/Industry. Page 12 • Stay engaged with Industry on a regular basis by periodically attending PDT's or other meetings as directed by the City. Track project implementation schedule as necessary. • Assist City with monitoring City of Industry efforts to pursue Phase III funding and get more involved in the funding advocacy efforts as directed by City. • As necessary, attend coordination calls with City to go over any project issues, status, strategy and schedule. • Provide general' assistance as directed by the City including keeping City of Industry engaged and up to speed with City actions and goals. Task C: Monitor and represent City interests related to State and Federal Freieht Plan efforts in conjunction with Federal Fast Act • Monitor the project development process and represent all City interests and issues w/key State representatives. • Stay in regular contact with Transportation Agency (Brian Amus), CTC (Susan Branson), and Cf (BruceDeTerra) and any others on status, questions, process, etc. • Attend any California Freight Advisory Committee (CFAC) meetings in the Sacramento area as directed. It is understood that Fehr & Peers will attend orwebeast into any meetings in Southern California or may webcast into all meetings. • Provide email updates to City team members with any updates from coordination efforts with Transportation Agency, CTC, and CT representatives. • It is understood that Gonzalves and Sons will handle all coordination and advocacy efforts with State legislative representatives and the Governor's Office. • Assist with meeting agendas and notes related to any meetings held with Transportation Agency, CTC and CT. • Help track Federal Freight Plan development through CFAC process and other coordination as needed with special focus on the new funding programs for freight in the FAST act. Fee Proposal: Based on the expected level of effort to accomplish the City's implementation goals and ongoing management efforts for all three tasks including increased project management support for Task A, TTG consulting and advocacy services will be provided at a monthly management fee of $3,500 with, a total not to exceed fee amount of $40,000. The contract can be terminated by a 30 (thirty) day notice from either ply. Page 13 In addition to the proposed fee, expenses such as travel and meals outside of Sacramento and hosted conference calls will be added to invoices_ One trip every few months, or for regular PDT meetings, to the hos Angeles area is assumed. In most cases, TTG is able to share travel billing among other clients thus reducing the expense to all clients. If TTG's effort consistently exceeds the monthly fee or the budget is expended, a change order or contract amendment can be negotiated at the appropriate time. City and TTG canassess the status of all project elements and the appropriate ongoing contract arrangement. ITG looks forward to providing project advocacy and managcment assistance with these transportation priorities. Sincerely, DAVID RT T President11 Page 14 0 gat - Nig ueN�n.uw� t, ®I dtth,(2- ✓� C VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: I UIS Bim— DATE: 2W 1(4 223779 KICt6ZM PHONE: . (Optional) (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. ignature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ADDRESS: ORGANIZATION: (:I % /U / J L' AV DATE: 2- `' (k l'to(�(,� I�6i%l 0, PHONE: . (Optional) (Optional) AGENDA#/SUBJECT: M expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above., Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: C) DATE: -2Z4 6 ADDRESS: 'C Y:� r tjn se by -1 PHONE: U(Optional) (.Optional) ORGANIZATION:�Z AGENDA#/SUBJECT: ,I4oRI ZJYJ eA-z-_1Ft 6, I (MV3-V IPM?��a I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. n This document is a public record subject to disclosure under the Public Reords Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: 0A -ILA h&t DATE: Z ADDRESS: 153 r- -q'b0WC1Lt/d 1eea. PHONE: q"-J_g2--6139 (Optional) n (Optional) ORGANIZATION: 'oy)-14 &1141y P,9'F_NT *SCrlA lfcAl S1a� X13/; AGENDA#/SUBJECT: q a C; sk `Y Doki'.f 1, oil /uiv©'4 sem �)) expect to address the Council on the subject agenda/subject item. PI ase have the Co4ncil Minutes reflect my name and address as written above. � '(J Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: U DATE: PHONE: (Optional) (Optional) expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL u >� TO: CITY CLERK FROM: v ( /� ��.. u�{ ,L-�.c���j / DATE: ADDRESS: s'! 3�z- \c.< t S� �v PHONE: _ (Optional) (Optional) ORGANIZATION: `' ` AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature �5 This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK DATE: PHONE: (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signa't�ire This document is a public record subject to disclosure under the Public Records Act, TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK ORGANIZATION AGENDA#/SUBJECT: i .ir✓n ,I I` DATE:2 + t� PHONE: (Optional) (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. t W 4 Signature— e This document is a public record subject to disclosure under the Public Records Act.