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Home My WebLink About10/08/2015 Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING .00TOBER 8, 2015 Chair/Carrera called the meeting'to order at 7:02 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Also Present: Absent: Commissioner Sulakhe led the Pledge of Allegiance. Commissioners Ed Pechy, Manisha Sulakhe, Vice Chair Ken Mok, and Chair Ted Carrera David Liu, Public Works Director; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; Sterling Mosley, Assistant Engineer, and Stella Marquez, Administrative Coordinator. Commissioner Surendra Mehta was excused A. Minutes of the September 10, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the September 10, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES:. COMMISSIONERS NOES: COMMISSIONERS ABSTAIN: COMMISSIONERS ABSENT: COMMISSIONERS PUBLIC COMMENTS: None Pechy, VC/Mok, Chair/Carrera- - None Sulakhe Mehta OCTOBER 8, 2015 PAGE 2 T&T COMMISSION Ill. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1 Citations: July, August and September 2015 2. Collisions: July, August and September 2015 3. Street Sweeping: July, August and September 2015 VC/Mok moved, C/Pechy seconded, to receive and file the Traffic Enforcement Update reports for July, August and September 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Pechy, Sulakhe, VC/Mok, Chair/Carr&a NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Mehta IV. OLD BUSINESS: None V. NEW BUSINESS: None VI. STATUS OF PREVIOUS ACTION ITEMS: PWD/Liu reported on the status of the Armitos Neighborhood Traffic Management Program. Staff has followed up with the Sheriff's Department regarding the speeding concern and collected the additional traffic data to be utilized in the preparation of a conceptual plan. Going forward, staff is aware that the neighborhood residents have expressed concern about getting consensus of the petition back to the City Hall. Staff wants to follow up with another neighborhood meeting using the City's tailgate trailer; however, with the many projects in the works, it maybe difficult to commit to a follow up meeting prior to the holiday season. In the meantime, staff will stay in touch with the residents to provide the status of any progress. -- VII. ITEMS FROM COMMISSIONERS: None VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project — AE/Malpica reported that design plans and specifications are currently under review. Final plans and specifications are scheduled to be completed by the end of October, with PS&E advertising the project in November. Construction is anticipated to be completed by the end of the calendar year or shortly thereafter. Upgrades include replacing existing copper cable with fiber optic cable, addition of OCTOBER 8, 2015 PAGE 3 T&T COMMISSION smaller communication systems and rewiring of three intersections, upgrades to some of the older signal components, and unit upgrades throughout the City. Chair/Carrera asked what the percentage of fiber.optics would be within the City. AE/Malpica responded that this includes the south side of the City from Silver Bullet Drive, along Brea Canyon Road, to Diamond Bar Boulevard to Grand Avenue. Chair/Carrera again asked what the percentage of fiber optics in the City would be following completion of this project. AE/Malpica responded that it would be more than 50 percent after Phase 1 is completed. The goal is 100 percent upon completion of Phases 2 and 3-. PWD/Liu further explained that.this is 8 3 -year program which has been carried over from last year. Phases 1 and 2 will be done in this fiscal year and Phase 3 will be completed in the next fiscal year. Currently, about 50 percent of the cable is fiber optic. Phase 2 will bring the City to about 70-80 percent with the final 20-30 percent being completed during the next fiscal year. This project will be completed using Prop A, Measure R and ABA66 funds. B. Comprehensive Groundwater Drainage Study — AE/Malpica indicated the report has been finalized and a memo was forwarded to City Council with a recommendation to follow the prioritized improvement list recommended by the City's consultant. Design will begin in this fiscal year for two locations: Golden Springs Drive, west of Platina Drive and Brea Canyon Road, just north of Sapphire Lane. C. Diamond Bar Boulevard Circulation between Sunset Crossing Road and Golden Springs Drive — No U -Turn request at Palomino Drive - AE/Malpica reported that citywide traffic counts are currently underway and will be completed within the next couple of days. Subsequently, the counts will be reviewed and finalized by staff. In addition, the consultant was able to take some counts for the U -Turns at Diamond Bar Boulevard and Palomino Drive during am/pm rush hours. D. Morning Canyon Rehabilitation Project—AE/Mosley shared that the project was nearing completion for the design phase. The redesign includes construction of two new catch basins, which requires an amendment to the permit. E. Area 3 Road Maintenance Project — AE/Mosley conveyed the roadway rehabilitation was completed. The project was extended beyond the 120 manhole covers to slightly more than 300 including some outside of the project limits. The project will be completed this week. F Gas Company Upgrades on Goldon Springs Drive — AE/Mosley reported that this project has been completed and the Gas Company is working with staff to complete the restoration. OCTOBER 8, 2015 PAGE 4 T&T COMMISSION G. Willow Heights Construction Update — AE/Beshay stated that Lennar was successful in obtaining approval from the L.A. Flood Control. Once their permit is received (tomorrow), the project will move forward. Also, once the utilities are relocated, construction of the new sidewalk, driveway approach, curb ramps, and traffic poles will follow with construction expected to begin in January 2016. H. Reagan/Peterson Park Parking Lot Construction —AE/Beshay reported that the irrigation line system has been completed. The contractor completed grading operations of the roundabout at Reagan Park and the park will be fully paved at the end of next week. The new sidewalk at Peterson Park will be poured next week as well. Due to unforeseen conditions and lead time of the infiltration unit project, completion is anticipated for late October. Lemon Avenue Interchange Project — AE/Beshay explained staff is meeting next week to discuss the ready to list dates which is expected by the end of the year with construction projected to commence by June 2016. SR -57/60 Confluence Project — AE/Beshay stated that the westbound on- ramp adjacent to the vacant Honda Dealership property has been advertised with a bid opening October 29th. Construction is set to begin by the end of the calendar year. The westbound off -ramp. design is projected to be completed by the end of the year, with construction commencing in Spring to Summer of 2016. K. Grand Avenue Beautification Project —AE/Beshay indicated that the following items have been completed: Installation of the new decorative traffic signal poles at four intersections; installation of the monument sign at the intersection of Grand Avenue and Longview Drive; and sidewalks on the south side of both intersections, excluding the landscaped areas. The contractor is currently installing the new sidewalk pavers at the north side of both intersections. The electrical contractor is installing new wires for advanced loops at Grand Avenue and Longview Drive. Due to some changes in the schedule, the completion of construction is expected by November., PWD/Liu provided a Power Point presentation of the progress to date and construction phasing, as well as the decorative crosswalk construction options presented to the City Council on Tuesday evening. Plans are moving forward with the signature crosswalk interlocking pavers at both intersections (Diamond Bar Boulevard/Grand Avenue and Longview Drive at Grand Avenue). Staff presented four options to the City Council for consideration and Council determined Option 2 to be the most expedient with the least amount of traffic disruption. The two-phase project will begin on Friday, November 6th immediately after the peak hour. The intersection will be closed down to two lanes in each direction and the first phase involving the four intersection corners. The second phase will take place the following weekend and will conclude the project. PWD/Liu explained how staff is moving forward with its significant outreach program. This includes portable message boards, a OCTOBER 8, 2015 PAGE 5 T&T COMMISSION dedicated webpage on the City's website, social media, informational letters (all residents and businesses located at the four corners shopping centers), DB Connection, reverse 911 (two calls — one for each weekend), local news media, GIS based map apps, notification at public meetings,* Foothill Transit and OCTA, adjoining cities and user groups notifications, notification via Diamond Bar Center to individuals who are using parks and facilities, and DBTV. AE/Beshay shared that staff contacted Caltrans who agreed to display the closure/impact information on their overhead message signs. IX. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda. Chair/Carrera said he looked forward to the Veterans' Day Recognition Ceremony on Thursday, November 5th ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 8:10 p.m. The foregoing minutes are hereby approved this /a _rq day of AkvHISE-- 2015. Respectfully Submitted, Dav". Liu, Secretary Attest: Chi ed Carrera