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HomeMy WebLinkAbout09/10/2015 Minutes - Regular MeetingCITY OF DIAMOND BAR SEPTEMBER 10, 2015 CALL TO ORDER: Chair/Carrera called the meeting to order at 7:02 p.m. in the. Diamond Bar City. Hall Windmill Community Room,- 2181.0 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Pechy led the Pledge of Allegiance. ROLL CALL: Commissioners Surendra Mehta, Ed Pechy, Vice Chair Ken Mok, and Chair Ted Carrera . Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; and Marcy Hilario, Administrative Coordinator. , Absent: Commissioner Manisha Sulakhe FITITPL"I A. Minutes of the August 13, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the August 13, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mehta, Pechy, VC/Mok, Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Sulakhe 11. PUBLIC COMMENTS: None ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: SEPTEMBER 10, 2015 19 0 PAGE 2 1. Citations: June, July and August 2015 2. Collisions: June, July and August 2015 3. Street Sweeping: June, July and August 2015 T&T COMMISSION VC/Mok said it was nice to see that the total citations for June, July and August had dropped from 2014 and wanted to believe that citizens are following the rules of the road. VC/Mok moved, C/Mehta seconded, to receive and file the Traffic Enforcement Update reports for June, July and August 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mehta,-Pechy, VC/Mok, Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Sulakhe OLD BUSINESS: None NEW BUSINESS: None SCE/Young indicated, with respect to C/Pechy's inquiry during the August 13th meeting about work being done at Pantera Park, she was able to confirm with the City's Community Services Department that reseeding was being done in the park and temporary fencing was installed to keep user groups from utilizing the park until the seed took hold. SCE/Young reported to Chair/Carrera's comment about four street lights that were not energized near the Willow Heights development. The developer confirmed that they are having a problem with the light fixtures and hope to have them energized soon. MPT/Lyons also informed staff that there were lights on the other side of the street that were not functioning along Diamond Bar Boulevard. PWD/Liu explained that once the time changes in November, the City's Street Maintenance Superintendent will conduct a nighttime survey for all of the arterial roadways so that they can be reported to Edison for repair. C/Mehta stated there is a small section between Brea Canyon Road (Willow Heights) and Cold Springs Lane where there are no lights. PWD/Liu responded there are some dark spots throughout the City; however, in the near future there are opportunities to install new street lights as part of the Rule 20A Utility Underground Project. SEPTEMBER 10, 2015 PAGE 3 T&T COMMISSION VII. ITEMS FROM COMMISSIONERS: VC/Mok commented on the progress of the Grand Avenue Beautification project. He asked if the problems with the underground utilities had been rectified. AE/Beshay responded that the underground utilities were completed and all traffic signal poles have been installed. Within a few weeks, the new crosswalks will be installed. VC/Mok asked for an update on the Armitos NTMP. He said he made a point of traveling the area a couple of days after the last Commission meeting. He parked on aside street during the day and during the five minutes he was there, he understood why the residents are concerned. He observed that on the long downhill stretch, vehicles pick up a lot of speed. SCENoung responded that during the NTMP meeting, there was a suggestion that staff get additional counts between Darrin Drive and Carpio Drive, which is scheduled to take place in the next couple of weeks. Once staff has the counts, the entire stretch of Armitos Place between Carpio Drive and Top Court will be studied for a proposed conceptual plan an with the City's traffic consultant. In addition, staff will be taking counts in front of Mrs. Payne's house, the original requestor, who felt it would be a more appropriate location than the locations where counts had been taken previously. SCENoung continued that she spoke with the Sheriffs Department today and based on review of the speed counts staff has on hand, much of the speeding was prominent during evening rush hours. As a result, she asked for enforcement during that time along Armitos Place and she was told that a deputy would be assigned to the area by next week. Chair/Carrera asked if parents new to schools are provided information about respective school circulation. PWD/Liu responded that typically, parents are provided that information in the school packet. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project — AE/Malpica reported that staff is reviewing design plans and estimates. Final plans and specifications are scheduled to be completed prior to the end of September, with PS&E advertising by October followed by construction and completion by the end of the calendar year or shortly thereafter. B. Comprehensive Groundwater Drainage Study — AE/Malpica stated that staff's review of the report is scheduled to be completed by the end of September. C. Morning Canyon Rehabilitation Project — AE/Malpica indicated that the Community Services Department has removed two of the three trees scheduled for removal. The third tree, located above Stonepine Drive, has been rescheduled and should be removed within the next two to three weeks. SEPTEMBER 10, 2015 PAGE 4 T&T COMMISSION Chair/Carrera asked how many trees are scheduled to be removed. SCE/Young explained that two additional trees may be impacted because of the catch basins. D. Area 3 Road Maintenance Project — AE/Malpica reported-, all road work has been completed. Once the manhole covers are adjusted, Staff will develop a punch list of items to be addressed prior to closing the project. E. Gas Company Upgrades on Golden Springs Drive — AE/Malpica stated that the upgrades have been completed and restoration has been performed along Golden Springs Drive at Grand Avenue. Staff is reviewing the field work for conformance prior to proceeding with striping. . F. Willow Heights Construction Update — AE/Beshay reported that Lennar is awaiting the L.A. County Flood Control Permit to reconstruct the channel's driveway approach at the intersection of Brea Canyon Road and Diamond Bar Boulevard. Once the permit is obtained, construction of the driveway approach, curb ramps and three decorative traffic signal poles will commence. G. Reagan/Peterson Park Parking Lot Construction — AE/Beshay indicated that the new irrigation lines and control valves have been installed. The prime contractor continues with thegrading operations for the new curb and gutter and sidewalk. Demolition of the round -a -bout has been completed while the new curb and gutter and walkways for the parking lot will be poured next week. Due to lead time for the infiltration unit, full completion is scheduled for late September. H. Grand Avenue Beautification Project — AE/Beshay shared that installation of the new traffic signal poles has been completed at both intersections. The electrical subcontractor completed the rewiring of the traffic signal light -at the Diamond Bar Boulevard/Grand Avenue intersection. Installation of the monument sign at the intersection of Grand Avenue/Longview Drive is near completion. The contractor excavated the north side of Grand Avenue at both intersections and is currently installing new irrigation and new electrical systems for accent lighting and landscape areas. Project completion is anticipated in October. Chair/Carrera said it appeared the new signal standards were lower in height. AE/Malpica responded that the traffic signals and poles meet Caltrans standards. I. Lemon Avenue Interchange Project — SCE/Young reported that staff is finalizing utility plans to submit to Caltrans to get the Utility Certification. Staff is finalizing the Edison plans that Caltrans design oversight requires (meters, irrigation and new traffic signal interchange) and the Verizon concept plans needed for relocation of the Verizon vault. Also, staff is still waiting on the Walnut Valley Water District to complete their encasement plans for waterlines SEPTEMBER 10, 2015 PAGE 5 T&T COMMISSION that will be going under the overpass. As a result, the project listing target date of September 25th will not be met at this time. J. SR -57/60 Confluence Project — SCE/Young stated that the westbound on- ramp phase of the project was advertised for bids beginning September 8th with a bid opening date of October 30th, barring any addenda. Caltrans' policy states that if an addendum is issued within 48 hours of the bid opening, it automatically requires them to extend the bid opening. Staff hopes to maintain the bid opening of October 30th and commence construction before the end of the calendar year. The westbound off -ramp phase of the project is targeted for construction in June 2016. K. Diamond Bar Boulevard Circulation between Sunset Crossing Road and Golden Springs Drive — No U -Turn Request at Palomino Drive - AE/Malpica reported that staff contacted Caltrans' requesting timing modification of their signal with the other signals along Golden Springs Drive at Kmart and Palomino Drive. Caltrans indicated that they have a fixed cycle length at the on and off ramp signals and they believe that those ramp meters cause delays. Staff has been monitoring the right -turn lane from Golden Springs Drive to the on/off ramp intersection and staff has observed congestion. The three signals are fairly close in proximity, which is why cycling is important when it comes to traffic flow. Staff will continue to work with Caltrans in an effort to have them adjust their timing. In addition, staff will be doing citywide counts and once completed, those counts will be included for a warrant analysis for the possibility of a No U-turn at Palomino Drive. C/Pechy asked that if Caltrans is unwilling to change the synchronization of their signals, what would prevent the City from synchronizing the City's signals to match Caltrans. AE/Malpica explained that Diamond Bar adjusts its timing to coordinate with Caltrans timing. As previously mentioned, once Caltrans decides to change their cycle, they are not obligated to advise the City and when staff learns about the change, the City's signals are adjusted accordingly. In this particular area, the intersections are too close and there is only so much cycling that can be done. If staff were to adjust the cycling any longer, there would be more back-up past Golden Springs Drive. Therefore, if the cycling is increased it will cause conflict with the Caltrans signal. IX. SCHEDULE OF FUTURE CITY EVENTS: As listed in the agenda with the addition of Diamond Bar Day at the L.A. County Fair on September 24, 2015. A schedule of events has been mailed to all Commissioners. SEPTEMBER 10, 2015 PAGE 6 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 7:48 p.m. The foregoing minutes are hereby approved this day of Oca'oiK. 12015. Respectfully Submitted, Davi G. u, Secretary Attest: Chi ed Carrera