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HomeMy WebLinkAbout06/10/2010 AGENDA Regular MeetingTRAFFIC & TRANSPORTATION COMMISSION AGENDA June 10, 2010 7:00 P.M., Regular Meeting South Coast Air Quality Management District Hearing Board Room 21865 Copley Drive Diamond Bar, California Chair Vice -Chair Commissioner Commissioner Commissioner Ifevin House Liana Pincher Ted Carrera Jimmy Lin Kenneth Mok Written materials distributed to the Traffic and Transportation Conunission within 72 hours ofthe Traffic and Transportation Connnission meeting are available for public inspection immediately upon distribution in the City Clerk's of frce at 21825 Copley Drive, Diamond Bar, California, during normal business hours. Copies ofstaffrepo is or other written documentation relating to agenda items are on file in the Public Woks Department located at 21825 Copley Drive, and are available for public inspection. Ifyou have questions regarding an agenda item, please call (909) 839- 7040 during regular business hours. In an effort to comply with the requirements of Title It of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance, at, accommodation(s) in order to communicate at a City public meeting must inform the Public Woks Department at (909) 839-7040 a mininnon of 72 hours prior to the scheduled meeting. Please refrain f on smoking, eating o• drinking The City of Diamond Bair uses recycled paper in the Audito ran and encourages you to do the same CITY OF DIAMOND BAR TRAFFIC AND TRANSPORTATION COMMISSION AGENDA June 10, 2010 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT HEARING BOARD ROOM 21865 COPLEY DRIVE, DIAMOND BAR CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: 7:00 p.m. Commissioner Lin Commissioner Carrera, Lin, Mok, Vice -Chair Pincher, Chair House I. APPROVAL OF MINUTES A. Minutes of May 13, 2010 II. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. III. ITEMS FROM STAFF A. Traffic Enforcement Update 1. Citations: March, April & May 2010 2. Collisions: March, April & May 2010 3. Street Sweeping: March, April & May 2010 IV. OLD BUSINESS — None V. NEW BUSINESS — None VI. STATUS OF PREVIOUS ACTION ITEMS VII. ITEMS FROM COMMISSIONERS VIII. INFORMATIONAL ITEMS A. Diamond Bar Boulevard Median Modification B. Diamond Bar TMS/Traffic Signal Interconnect Links — Phase II C. Traffic Signal Battery Back -Up System Project D. Industry's Grand Avenue Bridge Widening/Interchange Project E. SR -57/60 Feasibility Study F. Pathfinder Median Improvement Project G. Lemon Avenue On/Off-Ramps Project H. Residential —Area 6 Slurry Seal Project I. NTMP — Maple Hill Road, Cleghorn Drive/Gold Nugget Avenue, Briar Creek Road/Decorah Road Neighborhood J. Traffic Signal Maintenance Services Contract K. FY 2010-2011 Adopted CIP Budget (Attachment A) IX. SCHEDULE OF FUTURE CITY EVENTS A. CITY COUNCIL MEETING — Tuesday, June 15, 2010 — 6:30 p.m., AQMD/Government Center, Main Auditorium, 21865 Copley Drive B. PLANNING COMMISSION MEETING — Tuesday, June 22, 2010 — 7:00 p.m., AQMD/Government Center, Main Auditorium, 21865 Copley Drive. C. PARKS & RECREATION COMMISSION MEETING—Thursday, May24, 2010-7:00 p.m., AQMD/Government Center, Hearing Board Room, 21865 Copley Drive D. 4" OF JULY BLAST — Sunday, July 4, 2010 — 5:00 p.m. — 9:30 p.m. Fireworks from 9:00 p.m. — 9:30 p.m., Diamond Bar High School, 21400 E. Pathfinder Road E. 4" OF JULY HOLIDAY OBSERVED — City Hall will be closed on Monday, July 5, 2010 in observance of the holiday. F. CONCERTS IN THE PARK — Wednesday, July 7, 2010 — 6:30 p.m. — 8:00 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive G. MOVIES UNDER THE STARS — Wednesday, July 7, 2010 — 8:30 p.m., Sycamore Canyon Park, 22930 Golden Springs Drive H. TRAFFIC & TRANSPORTATION COMMISSION MEETING—Thursday, July 8, 2010 — 7:00 p.m., AQMD/Government Center, Hearing Board Room, 21865 Copley Drive X. ADJOURNMENT * THIS INFORMATION WILL BE PROVIDED AT THE JUNE 10, 2010 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING MAY 13, 2010 CALL TO ORDER: Chairman House called the meeting to order at 7:03 p.m. in the South Coast Air Quality Management/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Carrera led the Pledge of Allegiance. ROLL CALL: Commissioners Ted Carrera, Jimmy Lin, Kenneth Mok, Vice Chairman Liana Pincher and Chairman Kevin House Also Present: APPROVAL OF MINUTES: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; and Kimberly Molina, Associate Engineer A. Minutes of the March 11, 2010 regular meeting. C/Lin moved, C/Carrera seconded, to approve the March 11, 2010 minutes. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Carrera, Lin, Chair/House NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None IL PUBLIC COMMENTS: None Offered III. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: Mok, VC/Pincher, 1. Citations: February, March and April 2010 2. Collisions: February March and April 2010 3. Street Sweeping: February, March and April 2010 MAY 13, 2010 PAGE 2 IV. OLD BUSINESS: None V. NEW BUSINESS: None T&T COMMISSION VI. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: C/Carrera commended staff on the City's 21st Birthday celebration and was excited to be part of this very successful event. He looks forward to many more birthdays. VC/Pincher asked if left turn signals exiting Vons and Kmart would be feasible because there seems to be a great deal of confusion at that crossing area. PWD/Liu said staff would investigate the matter and come back to the Commission with its recommendation. PWD/Liu asked if there was a specific time she noticed the problem. VC/Pincher indicated that when she visited Vons about 3:30 p.m., the area was very congested and busy. C/Lin asked if the City had implemented the Interconnect Traffic Signal System. SE/Yee said that prior to the implementation of the new software upgrade; the City was allowed only three different timing plans. The City was running a morning peak plan, a mid-day plan, and an evening peak plan. During the weekday evenings and all day on weekends, the signals generally run in free mode. With the installation of the new software, the City is able to run up to nine different timing plans which have not yet been fully implemented and utilized. There has been one traffic response plan developed for Golden Springs. The challenge is trying to fine tune and make certain the plan that was developed can be implemented and appropriately fine tuned. Until there is sufficient implementation, it is difficult to access the performance of a traffic response plan. C/Lin asked if the Caltrans signal systems at the SR -57/60 interchange is part of the City's system. SE/Yee responded that it is not. The majority of the Caltrans on/off ramp signals are not on the system. There are a few signal systems that D.B. has agreements to control the timing, subject to approval by Caltrans. The signals are located as follows: Golden Springs and SR -60, Brea Canyon Road and SR -60, and Diamond Bar Boulevard and SR -57, Otherwise, the City has no control and very little input as to how Caltrans operates those systems. C/Lin stated there is a problem at Grand Avenue between the two signals at Golden Springs and the on-ramp. If those two signals could be coordinated, it would solve a lot of traffic congestion problems in the area. SE/Yee said it was interesting that C/Lin brought that up because over the past two years, the City has had on-going discussions with Caltrans about the possibility of matching cycle lengths. MAY 13, 2010 PAGE 3 T&T COMMISSION Chair/House said that sometimes he drives Diamond Bar Boulevard from the south end to the north end of town and sometimes he gets all red lights and sometimes he gets all green lights. He asked if the lights are synchronized in any way or if they are on timers. If some are synchronized, what happens in between to the ones that are not synchronized? SE/Yee responded that the entirety of Diamond Bar Boulevard is synchronized. When there is cross traffic waiting, the lights will change to red. Chair/House said he has been stopped at traffic lights with no cross traffic. SE/Yee explained that during the morning and evening peaks, if the volumes are at their expected level, one should be able to proceed through all green lights. Sometimes; however, the volumes are so high; they tend to diminish the benefit of having all green lights. There could be a problem if one is encountering all red lights with no side traffic. Chair/House said he would record the incidents and times. Chair/House asked if the cameras were being used during the time the signals were synchronized. SE/Yee responded that the cameras are used for monitoring and observation and certainly if the situation Chair/House is describing is in the view of the camera, it can be observed. However, since the cameras are used for monitoring purposes, they cannot be used to pan over to look at side streets. The detection is always working. As an example, the advanced loops will, on the occasion of enough traffic, extend certain phases of the intersection. PWD/Liu pointed out that if a pedestrian were to push the walk button, it would also interrupt or cause changes in the system as well. There are quite a few variables along any stretch of street. VIII. INFORMATIONAL ITEMS: A. Diamond Bar TMS/Traffic Signal Interconnect Links — Phase II — SE/Yee reported that the City finally has a schedule for installation of the closed circuit TVs. There are six CCTVs that will provide pan, tilt and zoom capabilities at six major intersections: three major intersections on Golden Springs and three major intersections along Diamond Bar Boulevard. L.A. County is subsidizing 50 percent of the cost of the cameras which are scheduled to be installed beginning the first of June with work expected to be completed within 30 working days. D.B.'s contract is bundled with several other surrounding cities with the County overseeing the entire project. The Traffic Signal Interconnect Links contract is complete and waiting to be closed out. Staff disputed some of the cost items and is waiting for those to be resolved before closing out the project. B. Traffic Signal Battery Backup System Project — SE/Yee reported that the agenda includes exhibits that show the recently completed system locations for the five locations referred to at our last meeting. As of tonight, all twelve systems shown in the upper left hand corner of the exhibit are complete and operable. The ten locations shown at the bottom right corner are proposed for the next fiscal year under the 2010/2011 Fiscal Year CIP. MAY 13, 2010 PAGE 4 T&T COMMISSION ( C. Industry's Grand Avenue Bridge Widening/Interchange Project — SE/Yee stated that the traffic study report that was circulated in January 2010 was reviewed by the City's Traffic Engineer. He noted a number of deficiencies, some of which had to do with assumptions related to how the green time was allocated to different phases of some of the key intersections such as Grand Avenue and Golden Springs Drive. He also mentioned concerns related to the travel demand forecast. Staff met with the project team and communicated those concerns. We are waiting to hear further comments regarding the initial concerns. D. SR57/60 Feasibility Study — SE/Yee stated that Metro is awaiting comments from Caltrans in order to finalize the document. Staff has embarked on its own analysis regarding the "missing connectors and bypass roads" concept to verify the needs of potentially needing the missed connectors. Staff feels there is a definite need regarding the missing connectors between the SR -57 south to the SR -60 east and SR -60 west to the SR -57 north. The City's consultant prepared a study that included a license plate study to verify where the vehicles are coming from and where they are going. During the peak hour, there are substantial traffic numbers that, if those were forecasted into the year 2030 or 2035, would result in a significant need to have those connectors in place. PWD/Liu shared there is a sense of urgency in that the SR -71 and Mission is under construction and is a grade separation project. There are those, including Caltrans staff members, who feel that with those improvements and with the ultimate widening of the SR -71, between the 1-10 and SR- 60, most drivers in the region will prefer to use the SR -71 Freeway rather than the SR -57/60, which would divert a lot of traffic away from D. B. At this time, staff is attempting to establish baseline data prior to embarking on any kind of improvements. D.B. wants to establish baseline data to facilitate and aid future discussions. C/Lin asked what the volumes are and SE/Yee responded that during peak hours, under existing conditions, from westbound SR -60 to northbound SR -57 the a.m. count is 508 vehicles and the p.m. count is 479 vehicles. If those numbers were forecast to the year 2035, they would be 800 to 1000 respectively. These numbers assume the SR -71 improvements would not be in place. Assuming the SR -71 build -out improvements are in place, the 2035 numbers are in the range of 400-500 vehicles for the am/pm peak hours. E. Pathfinder Median Improvement Project — SE/Yee stated that this project involves removing the yellow Texas dots on Pathfinder Road, just east of the SR -57, and installing a raised landscaped median. The project was advertised and went to bid the end of April. The original engineer's estimate was slightly under $135,000 and the low bid was at just under $90,000. Construction will not commence until the school year summer break. Staff is in the process of verifying the contract and will likely award the contract at the next City Council meeting in June and begin construction by end of June/early July. MAY 13, 2010 PAGE 5 T&T COMMISSION F. Lemon Avenue On/Off Ramps Project—AE/Molina reported that over the last few months, the focus has been on the landscape design. This involves completing the landscaping for the westbound on-ramp and eastbound on- ramp as well as proposed landscape for existing Brea Canyon eastbound on/off hook ramps that are proposed to be removed. Additionally, the aesthetic wall design for the retaining walls for the new on/off ramps was completed today and staff will submit the design to Caltrans for review. The design consultant indicated that they are on track to complete the 95 percent submittal to Caltrans by the end of May. G. Residential — Area 6 Slurry Seal Project — AE/Molina stated this project is currently out to bid with bids due on May 27th. The engineer's estimate is $999,000. H. Chino Hills Parkway Street Rehab Project — AE/Molina reported that the design has been completed; however, the City is not moving forward with construction because of the potential for a second round of federal funds (American Recovery & Reinvestment Act also known as ARRA-2) that may be distributed to cities. The project is being postponed from moving forward with construction at this time so that we can be prepared with a "shovel -ready" project which will qualify for the funding if it is allocated. Staff will know if a second round of federal funds will be available by the end of the calendar year. t I. Cleghorn Drive/Gold Nugget Avenue, Maple Hill Road, and Briar Creek Road/Decorah Road NTMP — AE/Molina stated that the Maple Hill neighborhood between Diamond Bar Boulevard and Mountain Laurel Way Phase I improvements (Watch your Speed sign) was implemented. Phase II implementation is awaiting a neighborhood petition in favor of the potential centerline and parking lane striping. Staff met with the contractor for a pre - construction meeting for the Cleghorn Drive/Gold Nugget Avenue and Maple Hill Road neighborhood last week. Construction is scheduled to commence the week of June 14th and the neighborhood will be notified. On April 27th the first meeting was held for the Briar Creek Road/Decorah Road neighborhood and approximately 10-12 residents were present. Staff received a lot of good input. The next step is to take the survey (speed and volume data). Once that data is received, staff will analyze the data and develop a concept for the second neighborhood meeting. J. FY 2010-2011 Draft CIP Budget (AftachmentA) — PWD/Liu reported that at its recent Special meeting, the Planning Commission reviewed and found the proposed CIP to be in compliance with the City's General Plan. The CIP and budget will be presented to the City Council on Tuesday, May 18th. PWD/Liu reviewed the proposed CIP budget line by line and emphasized that, due to economic conditions, this was a difficult budget that had to be trimmed to the maximum to ensure that D.B. can continue to provide the expected services to its residents and continue to operate in a fiscally sound manner. MAY 13, 2010 PAGE 6 T&T COMMISSION Chair/House asked if the building purchase was part of the CIP and PWD/Liu responded that the funds for the purchase would be taken from the General Fund reserve. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/House adjourned the meeting at 8:03 p.m. The foregoing minutes are hereby approved this day of Respectfully, David G. Liu, Secretary Attest: Chairman Kevin House 2010. _ ) |» w }\\\ \ k0 ;!)/6 ; �|j.2 . � /\E ) 1515.2-6 \ ® § }\\\ \ /§ ) }\\\ \ ;!)/6 ; �|j.2 )/) /\E ) 1515.2-6 \ }\\\ I O O (D 0) O O LriM W M W V N N R W J U o 0 0 G n n w T v¢ EE E E K v o c Q n' o O w � EU ry � Z� a��y w o U 67)' W } LL O w CL J a oromov opo �oo0 00 o Nro� m � ~ oa�o,�Ot�ONOONO �v�Oinm� mN�o�nwn� m a a LL LL c c c � � W LL N O ry LL N p C y Y f- lL a'LL Gip FLL 7q NULL j= d m x E m a w v O >, '0� tiL°5_uJU�Uown❑ E2 0 66]<> N E Y V � p m m n �1- O 0Q E NU�c9F�aa Utno�da� rn 'O C J LL WALNUT/DIAMOND BAR STATION TRAFFIC STATISTICS MARCH, APRIL, & MAY 2010 Report Completed: JUNE 2010 Mar -10 Apr -10 May -10 ❑ Non-Haz O Hazard ® Parker ■ Total Mar -09 Apr -09 May -09 ❑ Non-Haz ■ Hazard ® Parker ■ Total COLLISIONS Mar -10 Apr -10 <5 <1 4 May -10 ❑INJURY ONON [NJ TOTAL MARCH 2010 D.U.I ARREST= 1 D.U.I. COLLISIONS= 0 APRIL 2010 D.U.I ARREST= 4 D.U.I. COLLISIONS= 2 MAY 2010 D.U.I ARREST= 0 D.U.I. COLLISIONS= 0 as <3 33 10 4�A Mar-09 Apr -09 May -09 IN INJURY (3 NON INJ ■TOTAL MARCH 2009 D.U.I ARREST= 0 D.U.I. COLLISIONS= 0 APRIL 2009 D.U.I ARREST= 1 D.U.I. COLLISIONS= 1 MAY 2009 D.U.I ARREST= 4 D.U.I. COLLISIONS= 0 Mar -10 Apr -10 May -10 Mar -09 Apr -09 May -09 Agenda # 6 . ; Meeting Date: May 18, 2010 CITY COUNCIL AGENDA REPORT �'YqRYORAi4+� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: APPROVAL OF THE FISCAL YEA 2010-2011 CITY COUNCIL GOALS & OBJECTIVES RECOMMENDATION: Approve FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: The annual Goals & Objectives list establishes the City Council's short and long term priorities in the following categories: 1. Traffic Mitigation 2. Fiscal Responsibility/Economic Development 3. Communications 4. Other Items Each year, as part of the budget review and discussion, the Council revisits the list, adding or deleting items or making amendments to existing items. This year's Goals & Objectives feature the following changes as directed by the Council, all falling under the "Other Items" category: New Items: Complete design, construction, and building preparation necessary to relocate City Hall to the new facility by mid -2011. Work with the County/County Library to reach a firm agreement to relocate the current library to the new City Hall facility • Develop contingency plans for the first floor space should the County Library choose not to relocate to the new City Hall facility ' Removed Items: • "Expand the Sphere Of Influence and City boundary to incorporate properties west and southwest of the city (Crestline/ Diamond Canyon property) and evaluate a potential SOI and boundary modification" was completed last year and has been removed from the list. • "Explore opportunities to increase available parking at the library through shared parking agreements" has been removed from the list so that library improvement efforts are focused on the newly purchased City Hall building. Amended Items: Due to the completion of waste hauler contract negotiations last year, the existing item reading "Negotiate/evaluate waste hauler proposals, approve new waste hauler franchise agreements, and update the City's Solid Waste Ordinance" has been amended to read "Update the City's Solid Waste Ordinance'. Since the City's EECBG application was successful, "Develop and implement appropriate sustainability programs identified in the Council's adopted sustainability report and obtain Energy Efficiency Block Grant (EECBG) funding approval to be used for eligible sustainable projects in Diamond Bar' has been amended to read "Develop and implement appropriate sustainability programs identified in the Council's sustainability report'. - The Council also discussed five potential additions to the list that are not included here, including: 1. Development of a City Dog Park 2. Creation of a Public Safety Committee 3. Creation of an Economic Development Committee 4. Facilitation of Parent Groups in Both School Districts 5. Consideration of Public/Private Funding Partnerships As directed by the Council, staff is in the process of researching the feasibility of each of these items and will return to the Council with detailed updates in the near future. Upon receiving this information, the Council may choose to further amend the list at any time. Prepared by: n - Ryan cLean, Assistant to the City Manager Attachments: FY 10-11 Goals & Objectives List FY 2010-2011 CitV Council Goals & Objectives 1. Traffic Mitigation ® Pursue the 57/60 Freeway Interchange corridor long-term "final fix" and present an annual status report to the Council. Work with federal representatives to ensure the project is on the next Transportation Reauthorization Bill known as "Moving Ahead for Progress in the 21'` Century (MAP -21)". • Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. ® Develop the Four Corners Transportation Coalition (FCTC) and implement the four priority projects as identified by the Coalition. • Support and participate in the completion of the Lemon Avenue on and off ramp project. ® Monitor and evaluate the Neighborhood Traffic Management Plan solutions, the Traffic Signal Interconnect project, and the DB Traffic Management System (TMS). 2. Fiscal Responsibility/Economic Development • Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. • Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. • Adopt and market a Specific Plan for the future use of the 28 acre parcel at Diamond Bar Blvd. and Brea Canyon Road (Site D). • Identify and implement development opportunities for the former Honda dealership property that will result in the greatest net benefit to the community. • Develop a plan to address the needs of the City's Lighting and Landscape Assessment Districts to ensure their financial sustainability. 3. Communications • Encourage public participation and communication and collect scientifically valid data to gauge community interest and opinion of potentially significant projects and programs. 4. Other Items • Update the City's Solid Waste Ordinance • Preserve Windmill structure located at the Ralph's Shopping Center via maintenance and/or ownership of structure and/or property. • Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. • Establish a "quiet zone" on the MetroLink train line at Lemon Avenue near Walnut Elementary School. • Develop and implement appropriate sustainability programs identified in the Council's sustainability report. Complete design, construction, and building preparation necessary to relocate City Hall to the new facility by mid -2011. Work with the County/County Library to reach a firm agreement to relocate the current library to the new City Hall facility. Develop contingency plans for the first floor space should the County Library choose not to relocate to the new City Hall facility.