HomeMy WebLinkAbout11/19/2015 PRC Agenda - Regular MeetingParks & Recreation
Commission
AGENDA
Thursday, November 19, 2015
7:00 p.m.
THE WINDMILL ROOM at
DIAMOND BAR CITY HALL -1St FLOOR
21810 Copley Drive
Diamond Bar, California
Chairperson Kim Hsieh
Vice -Chair Lew Herndon
Commissioner Dave Grundy
Commissioner Benny Liang
Commissioner Ted Owens
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available forpublic inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of
1990, the City of Diamond Barrequires that any person in need of any type of special equipment,
assistance oraccommodation(s) in orderto communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper
in the Windmill Room. ,aw° and encourages you to do the same.
City of Diamond Bar
PARKS AND RECREATION COMMISSION
MEETING RULES
PUBLIC INPUT
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business of the Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that is not on the posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and
may be accessed by a personal computer through a phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060
between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060
General Information (909) 839-7060
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, 19, 2015 — 7:00 PM
THE WINDMILL ROOM at
Diamond Bar City Hall —1St Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
❑ Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON,
HSIEH, VICE-CHAIRMAN LIANG, AND CHAIRMAN OWENS
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
November 19, 2015 PAGE 2 PARKS & RECREATION COMMISSION
CALENDAR OF EVENTS:
Thursday & Friday, November 26 & 27 — CITY OFFICES CLOSED IN
OBSERVANCE OF THE THANKSGIVING HOLIDAY
Tuesday, December 1 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Wednesday, December 2 — Senior Excursion — "Silver Bells Are Ringing" — Level 1
Castaways Banquet Center-10:30am—4:00pm — Departs DBC10:30am
Saturday, December 5 — Candy Cane Craft Fair — 9:00am — 2:00pm — Diamond
Bar Center — 1600 Grand Avenue — Diamond Bar
Tuesday, December 15 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Wednesday, December 16 — Senior Holiday Dance—5:30pm—9:30pm — Diamond
Bar Center — 1600 Grand Avenue — Diamond Bar
Thursday, December 17 — Parks and Recreation Commission Meeting - 7:00pm
The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar
Thursday & Friday, December 24 & 25 — CITY OFFICES CLOSED— In observance
of the Christmas Holiday
Tuesday, December 29 — DB4Youth and DB4Youth "in Action" Meeting - 6:00pm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
CONSENT CALENDAR
1.1 Approval of Minutes for October 22, 2015 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation by Alison Meyers, "Youth Programs"
2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent
1. Power Point Presentation by Anthony Jordan, "Park Walk Thrus"
2.3 CIP Projects — Bob Rose, Community Services Director
1. Steep Canyon Trail Connector & Pantera Park Trail
2. Diamond Canyon Park
3. Design of Heritage Park Improvements
4. Design of Longview Park South & Star Dust Park
November 19, 2015 PAGE 3 PARKS & RECREATION COMMISSION
5. Rubber Surfacing at Peterson & Heritage Parks
6. Installation of Swings at Longview Park North
7. Larkstone Park Design & Construction
2.4 List of pending Commission requests — Bob Rose
3. OLD BUSINESS — None
4. NEW BUSINESS —
4.1 Commission Meeting Schedule for December 2015 —
The Commission meeting is scheduled for Thursday, December 24, 2015. In past
years, the Commission has held this meeting a week earlier (December 17) or has
adjourned the meeting due to an anticipated lack of quorum, depending on the
business scheduled to come before the Commission, or Commissioner's holiday plans.
Recommended Action — Determine if the Commission will meet during the month of
December, 2015, and if it will meet, determine the date.
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
OCTOBER 22, 2015
CALL TO ORDER:
Chairwoman Hsieh called the Parks and Recreation Commission meeting to order at
7:04 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Ted Owens, and
Chairwoman Kim Hsieh
Absent: Commissioner Benny Liang and Vice Chairman Lew
Herndon were excused.
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey
McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by CSD/Rose
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the August 27, 2015 regular meeting - as
presented.
C/Owens moved, C/Grundy seconded, to approve the meeting minutes of
August 27, 2015 as presented. Motion carried by the following Roll Call
vote:
AYES: COMMISSIONERS: Grundy, Owens
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: Chair/Hsieh
ABSENT: COMMISSIONERS: Liang, VC/Herndon
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update — RS/Murphey
2.1.1 Power Point Presentation on Youth Baseball Picnic and Field
Attendant Duties — RS/McKitrick
OCTOBER 22, 2015 PAGE 2 P&R COMMISSION
C/Owens asked how responsible the user groups are in picking up
after themselves and RS/McKitrick responded that it depends on
the size of the user group. Smaller groups respond to staff and the
bigger the group the slower they can be to respond. It also
depends on who heads the organization. One of the bigger groups
that had a change in leadership has improved. C/Owens asked
how responsive the school district had been to provide seating in
the gymnasium. RS/McKitrick said he called last week and asked
for the chairs to be put out or for the bleachers to be opened on
that side and he was told it would be done and unfortunately, it did
not happen. He asked them to go to Lorbeer and take pictures of
the chairs teams were sitting on so that they could see the
difference between the two gyms. He asked for 10 chairs on both
sides which to him was not an unreasonable request and hoped the
chairs would be put out this week. C/Owens asked if people who
attended had places to sit and RS/McKitrick said there are not very
many spectators at the games. Typically, bleachers are open on
the fan side of the court.
Chair/Hsieh asked if the parking issue had been ongoing for some
time and RS/McKitrick responded "yes." Summitridge in particular
is not routinely allocated because of the parking issues. The
problem is with people parking on both sides of the roadway and
blocking access to and from the Diamond Bar Center. Peterson is
not typically an issue but has been during construction.
C/Owens asked if there had been any squabbles among the people
who have been parking there. RS/McKitrick said that people are
concerned about kids having to walk to the parking lot to their
parent's cars and are upset when people pull into the parking lot
and drive carelessly. RS/McKitrick said that since the parking lot
signage installation the traffic officers have been responsive to the
parking situation.
C/Grundy asked if staff had attempted to contact skate park users
about the trash. RS/McKitrick said that staff is not aware who is
using the skate park on any given day. However, one of the park
patrons is well known to a city employee and sometimes staff is
given advance notice about a planned event which allows staff to
respond.
RS/McKitrick explained to Chair/Hsieh that there are no
reservations required for use of the skate park. RS/Murphey stated
that one group contacted the city about filming at the skate park
and were provided information about the insurance requirements,
deposit and expectations. Chair/Hsieh said that because the city
OCTOBER 22, 2015 PAGE 3 P&R COMMISSION
was providing free use of the park it was unacceptable for
individuals and groups to trash the park so all groups should be
required to contact the city and clean up after using the park. She
suggested that notices be sent to the individuals who are running
these group activities that the city will make it more restrictive for
use if the groups cannot be self -policing.
C/Owens asked if the screens for the batting cages belonged to the
city or the user groups and RS/McKitrick responded that they are
owned by the city. They are chained down and can be flipped to
accommodate right and left-handed hitters but they cannot be
removed.
2.2 Parks Report — PMS/Jordan
C/Hsieh asked if the shrubs could be trimmed back from the sidewalk at
Pantera Park. PMS/Jordan explained that the shrubs are trimmed to the
back of the sidewalk which does not leave much room for them to grow.
The shrubs are mature and woody and if they are cut back too much they
will look bare.
C/Grundy asked if there had been any vandalism or theft of copper
recently and PMS/Jordan responded "no."
2.2.1 Power Point Presentation on Diamond Canyon Park — CSD/Rose
Chair/Hsieh asked if the city would be planting more drought -
tolerant plants and CSD/Rose responded yes. In fact, the medians
along Diamond Bar Boulevard have been sprayed and the turf is
being removed and the area will be refilled with mulch and drought -
tolerant plantings. Also, there are areas of "gratuitous" turf in parks
and at City Hall that will be replaced in a similar manner.
Obviously, the urgency of these upgrades will depend on the winter
rains. Ultimately, the effort is to move municipalities to a much
more drought -tolerant landscape and/or more use of recycled
water.
2.3 CIP Projects — CSD/Rose
A. Steep Canyon Trail Connector and Pantera Park Trail — Plans
have gone through the first round of plan check and revisions are
being made by the landscape architect for the second round of plan
check. Once plans are approved the project will go out to bid.
B. Diamond Canyon Park Design — as reported under 2.1.1
PowerPoint presentation.
OCTOBER 22, 2015 PAGE 4 P&R COMMISSION
C. Design of Heritage Park Improvements — The consultant team
has developed the concept plan for all of the park improvements
which has been presented to the City Manager's office for
consideration. Until the concept plan is approved construction
documents will not be developed.
D. Design of Longview Park South and Stardust Park
Improvements — Play equipment at both locations has been
removed. The design was presented to the City Manager's office
and Architerra Design Group has been asked to do some revisions
to the design for which Architerra Design Group submitted a
proposal which will be presented to the City Council for
consideration.
E. Rubber Resurfacing at Peterson Park and Heritage Park — The
City Council awarded a contract to remove and replace the rubber
surfacing at both parks. The rubber surfacing has been removed at
Peterson Park. However, when the surfacing was removed it
revealed that the support posts to the play equipment were rusted
through. Staff halted the replacement and the City has received
three bids for replacement of the play equipment. Funds will need
to be appropriated by the City Council for the project to move
forward since there are no funds budgeted for replacement of the
play equipment at this time. Rubber surfacing for Heritage Park is
on backorder and the earliest the work will be completed will be the
end of November. The tot lot remains open.
F. Installation of Swings at Longview Park North — The survey
work was completed and the installation will include a two -bay
swing set for ages 2-12 and replacement of the accessible walkway
from Longview Drive to the tot lot. The rubber surfacing at the play
equipment was completed.
G. Larkstone Park Design and Construction — As previously
reported, Lewis Homes recently sold its interest in the housing
project to Lennar Homes and the park will be built as part of the
housing development similar to the construction of the Diamond
Canyon Park as part of the Willow Heights project. Park plans are
currently undergoing the first round of plan check which should be
completed next week. The timeframe for construction of the park
and the homes is yet to be determined. However, it appears that
Lennar is anxious to begin both projects.
Chair/Hsieh asked about the city's plans for addressing possible landslide
issues in light of the impending EI Nino. CSD/Rose explained that the
Emergency Operations Team continues to meet on a regular basis to
identify areas of concern in the city and make sure that storm drains and
OCTOBER 22, 2015 PAGE 5 P&R COMMISSION
V -ditches are clear, make sure that residents are aware that drains around
their homes need to be kept clear to prevent landslides and erosion.
Drains on private property are the responsibility of the property owner.
Staff is sending out information communitywide, information is being
publicized in newsletters and in some cases, staff members are going
door to door in areas of concern to remind people they need to be
prepared. Staff is staging and deploying materials (erosion control
devices) in areas of concern to channel water away from slopes.
Sandbags will be deployed in many areas where the city has responsibility
and sand and sandbags are available at all three fire stations free of
charge to the public. Staff is employing equipment to other locations from
the storage unit at the back of Sycamore Canyon Park which is
inaccessible during rainstorms when the creek overflows. In fact, LA
County and all cities in southern California are going through the same
exercise and preparation for what has been described as the biggest ever
EI Nino event and the forecast is for heavy rain during January, February
and March.
CSD/Rose responded to C/Owens that Public Works and Community
Development are working with the City of Industry to put together an
erosion control plan. During the July rain significant mud flowed down
through the condominium complex on Washington down to Lycoming so
City of Industry is planning a significant amount of erosion control material
for that area.
C/Grundy asked about Sunset Crossing/Minnequa. CSD/Rose said that
area was repaired and where staff is able to do so the drainage areas will
be kept free of debris. In areas away from staff's view the property
owners will be advised to make sure their areas are kept free of debris.
C/Grundy asked if there was anything the city could do this time to avoid
being caught up in landslide lawsuits. CSD/Rose said the reason the city
was involved in a lawsuit was because the City Council decided the city
would help repair the hill which was privately owned and when it slid again
it suddenly became the city's fault. Remediation was done during that
time.
2.4 List of pending Commission requests — CSD/Rose
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
C/Grundy said he refereed at Lorbeer Middle School a couple of weeks ago. In
spite of the heavy use he was impressed that the field was holding up pretty well
and had really good coverage.
OCTOBER 22, 2015 PAGE 6 P&R COMMISSION
Chair/Hsieh thanked staff for their hard work and the reports. She asked how
many kids attended the baseball party and RS/McKitrick said that all of the teams
were present this year. Within each team there were some who were not
present. There were at least 400-500 people during the day.
ADJOURNMENT: C/Grundy moved, C/Owens seconded to adjourn the meeting. With
no one objecting and no further business before the Parks and Recreation Commission,
Chair/Hsieh adjourned the meeting at 8:22 p.m.
The foregoing minutes are hereby approved this day of 2015.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
KIM HSIEH, CHAIRWOMAN
Recreation Program Update
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: November 12, 2015
MEETING DATE: November 19, 2015
Community Recreation Guide
The Fall 2015 Recreation Guides are available at City Hall, the Diamond Bar Center,
Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public
Library. A PDF of the Fall 2015 guide is also available online at www.DiamondBarCA.gov.
The Winter Recreation Guide is in the works.
Contract Classes
Fall Contract Classes -- The Fall session began on August 29 and will run thru December
4. As of November 10 there are 872 students enrolled with 220 available classes.
Winter Contract Classes -- Winter Recreation Guides will be available in early December.
The Winter session will begin on January 2 and will run thru March 11. New classes to come
include; Baby Bop, Jujitsu, Drill Team, City Kidz Performance Academy, Semi -Private Tennis
Lessons, Women's Self Defense, and
Fat Furnace Bootcamp.
Youth Programs
Tiny Tots -- The Tiny Tots classes have
been busy with fall festivities. Starting
with Halloween when they had a
Halloween Parade to show off their
costumes. Then they baked pumpkin
donuts and pumpkin pie. As fall
progressed they made apple pie and
have plans to make corn bread as part
of their Thanksgiving preparations.
Registration for the Holiday Mini
Session continues with 17 in the 4-5 year old class and 9 in the 3 year old class. The Holiday
Mini Session starts on November 30 and goes through December 18. This is a holiday
themed shorter session where surprises happen, including a visit from Santa Claus.
Registration for the Winter Session that starts on January 4, 2016 and goes through March
25 commenced on Monday, November 2. Currently there are 5 enrolled in the 3 year old
class and 15 enrolled in the 4-5 year old
class.
DI3 4Youth "In Action" -- The snack bar at
the Fall Fun Festival did very well selling
$312 in food items and $94 in glow toys
and necklaces. Twenty youth were there to
help sell the items throughout the evening.
Many of them helped out with the operation
of the games as well. The decorations for
the November 6th, 7th and 8th grade dance
on Friday, November 13 are black
silhouettes of a city and a card board cut
out of the Statue of Liberty. The youth
have been creating the decorations since
early November. The upcoming dates for
the holiday food drive in Diamond Bar are
November 17 — December 18. The youth
will decorate the boxes as part of the
November meeting. Food boxes to collect the nonperishable and canned items will be
available at the Diamond Bar Center, City Hall and Heritage Park. They have decided to
have their Holiday Gathering at the Diamond Bar Center. They are doing a Movie -Potluck
Night on Thursday, December 3.
Volunteens and Summer Day Camp -- Staff has been researching new ideas for the
Volunteen and summer day camp programs. Both programs are very successful. Staff is
hoping to continue the success by adding new ideas for staff, volunteers and campers. Some
of the ideas being explored include revising some of the excursions and new options for
swimming.
Financial Summaries and Evaluations attached for DB 4Youth, Volunteens, and Day Camp.
Youth and Adult Sports
Adult Basketball -- There are 22 teams participating in the 2015 fall adult basketball league.
Games are played at Diamond Bar High School and Lorbeer Middle School. Championship
games will be held Sunday, November 22. Included in the $360 registration fee are 10
league games plus a qualification game, scorekeepers, and championship awards. Teams
also paid $21 per week for the officials. The next season will begin January 10, 2016.
Adult Volleyball -- The adult volleyball program played at South Pointe Middle School on
Mondays. There were 29 participants registered for the session which ended on November
9. For only $40, participants received 10 weeks of play on two courts of action from 7-9pm.
Skate Park -- The skate park averages 3 users per hour on weekdays, with 8 users per hour
on the weekend. With the skate park recently re -opening and ongoing construction at the
park, skaters may not have realized that the skate park is open. Field attendants check in on
the skate park a few times each day, from 4pm - Dusk on weekdays, and from Sam - Dusk
on the weekends.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 8 participants), Thursday (average of 10 participants); and Sunday (average of
15 participants) evenings. Open play takes place from 6:30-10pm on Tuesdays, Thursdays,
and Sundays.
Youth Basketball -- There are currently 330 participants registered for the 2016 youth
basketball program. The season begins with a skills evaluation day on Saturday, December
5 for children ages 6-14. Games begin January 9, 2016 and continue until March 12, 2016.
Children ages 4-8 & 13-14 will play at South Pointe Middle School, while children ages 9-12
will play at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy,
and ten games. Volunteer coaches are being accepted and reviewed to assist with this
program.
Field Allocation Meeting -- The meeting was held at the Diamond Bar Center on Tuesday,
November 10, for the allocation period that runs from January 1, 2016 to July 31, 2016.
Representatives from 16 groups requesting field space attended the meeting.
Field Attendants -- Some of the recent issues that field attendants have been dealing with
have been graffiti removal at Ronald Reagan Park, restroom issues at Peterson and Pantera,
along with discovering minor maintenance concerns at several locations. On the fields, the
main issues have been soccer goals being left out at Peterson Park, as well as soccer
encroaching on baseball/softball practices at Peterson and Pantera.
Adult Excursions
November 1 - Carlsbad Village Street Faire — This excursion was cancelled due to low
enrollment, with 28 pre -registered participants. The trip was advertised to include roundtrip
transportation and a snack for the ride home for $35/person. The revenue with 28
participants would not have covered the full cost of the trip including bus, staff and snack.
This is the second trip this season cancelled due to low enrollment. Added advertisements
have been made in an effort to help increase participation including; flyer distribution and
announcements at weekly senior meetings, mailing flyers to past participants, a news
release, flyer bulletins around town, DBTV ad and a post on the City website.
December 12 - The Mission Inn Holiday Lights — We are SOLD OUT with 45 enrolled. We
will arrive at the historic downtown Riverside for a 75 -minute docent led tour at the Mission
Inn, Riverside. The rest of the evening will be spent enjoying the holiday festivities along
Main Street; including the outdoor Ice Rink, Reindeer Village and the beautiful lights and
decorations of the Mission Inn and the neighboring shops and restaurants. Dining and
shopping will be at participant's own expense. Excursion includes guided Mission Inn tour,
roundtrip transportation and a snack for the ride home for $38/person.
January 1 - 2016 Rose Parade – There are currently 31 people enrolled for the 2016 Rose
Parade. There are only 16 tickets left! "Find Your Adventure" is the theme of The 2016 Rose
Parade, which will help shine light on the centennial celebration of our nation's national
parks. The Parade is a celebration more than a century old – a festival of flowers, music and
sports unequaled anywhere else in the world. Excursion includes continental breakfast,
roundtrip transportation, grandstand seat, official Rose Parade guide, a Diamond Bar seat
cushion and a snack for the ride home for $95/person.
Senior Programs
Senior Classes -- Mt. San Antonio
College partners with the City of
Diamond Bar to offer 15 free classes to
seniors at the Diamond Bar Center,
Heritage Park and City Hall. The
classes vary from computer to exercise
and fine arts—most are filled to
capacity each session. The Fall
session started August 24 and will end
December 11, 2015.
Senior Seminars
11/2 Balance& Memory- 19
participants
11/4 Let's Talk about Dementia - 3 participants
11/5 Social Clubs with Purposeful
Activity - 3 participants
11/18 Let's Talk about Dementia - 6
participants
Senior Activities and Services
® Bridge.every Wednesday - 8-12
per session, average
® Mahjong every Wednesday - 43
per session, average
® Bingo every Tuesday and Friday
- 185 per session, average
® Complimentary Legal Services
1 st Wednesday of each month –
5 appointments were booked for
November
Senior Special Events—Senior Health Fair -- Our annual partnership with LA County
F Y y X
Department of Health to administer flu shots was held on November 12'h from 9am-11:30am.
There were 150 seniors pre -registered for flu shots and 22 local health and wellness vendors
for the health fair portion of the event..
Senior Groups and Clubs
Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage
Park Community Center:
® The Diamond Bar Senior Citizen's Club has 309 members. They meet each Tuesday
with approximately 165 at each meeting at the Diamond Bar Center.
® The Diamond Bar Evergreen Club has 337 members. They hold classes throughout the
week at the Diamond Bar Center.
® The Diamond Age Seniors has 192 members. They meet each Monday, Wednesday,
and Friday.
® The Sunshine Seniors has 800 members on their books; 190 attend their programs on a
regular basis. They meet the second and fourth Sunday of each month and every
Saturday.
® The Super Diamond Age Seniors has 195 members. They meet each Tuesday,
Thursday, and Friday.
Senior Excursions
November 12th- Fantasy Springs Casino — A group of 52 seniors spent the day at Fantasy
Springs Casino in Indio. This is a $22 trip with $25 given back in slot play by the casino.
Lunch is at participant's own expense.
November 18 - City of Redlands Tour — This excursion was cancelled due to low
enrollment. There were only 17 signed up.
Special Evenis
Halloween Haunted House -- The
Haunted House operated on October
30 and 31 from 6pm to 9pm each
night. The maze consisted of several
different room themes and hallways.
The rooms featured were: clowns,
dead bride, dot room, body bag,
jungle, butcher shop and graveyard.
Every room was complete with
monsters waiting to jump out and
scare you. In addition, staff and
volunteers manned each exit and
were equipped with flashlights and whistles in case of emergency.
A special coupon was available on October 30 for buy one get one free entrance into the
Haunted House. Several residents took advantage of this great offer since 131 coupons
were collected and a total of 345 people were frightened on October 30. On October 31St 286
people walked through the haunted maze. Also, over 30 volunteers from Diamond Bar High
School and Diamond Ranch High School volunteered each night the event was in operation.
Fall Fun Festival -- This was a safe and fun alternative to trick or treating. The event
included game booths, prizes and of course candy! The Festival was held on October 31, at
Heritage Park. Game/Craft cards were available for purchase for $5 starting at 4:30pm and
running until 8:30pm. There were 14 different games and 3 crafts for children 8 and under to
participate in. This year featured a new photo area which turned out to be a great hit as
several families posed for pictures together. Lastly, each game was operated by Leo Club
volunteers from Chaparral Middle School and Diamond Bar High School. The event sold 384
game/craft cards.
Veterans Day Recognition Ceremony --
The City of Diamond Bar and City Council
hosted the annual event on Thursday,
November 5, 2015 at the Diamond Bar
Center. The event started at 9am with a
welcome speech from Mayor Tye followed
by the invocation from Pastor Tim Park
from the Diamond Bar Evangelical Free
Church. The event proceeded with special
recognition presentations from the City of
Diamond Bar to 7 honored Veterans and 3
Armed Forces Banner presentations. In
addition, a video presentation was shown
highlighting three Diamond Bar Veterans
and their time in the military.
The event concluded with a musical selection from South Pointe Middle School and
refreshments. Students from South Pointe Middle School also received an opportunity to
mingle and talk with the Veterans after the ceremony.
Candy Cane Craft Fair — Sold Out
(vendor spaces) -- The City of Diamond
Bar invites you to experience our 9th annual
holiday craft boutique. This one day craft
fair has freo admission, free parking and
local crafters featuring hundreds of
handmade seasonal items. In addition,
Santa's Workshop will be in full swing
offering free craft opportunities for children.,
Also, a new Christmas themed photo
backdrop will be available on the stage for
participates to take photos in front of.
The event will feature 75 crafters selling
unique handmade items such as jewelry,
paper crafts, knitted and crocheted items
and holiday decor. Please join us for this
seasonal shopping event on Saturday,
December 5 from 9am to 2pm at the beautiful Diamond
Bar Center.
Diamond Dar Center -- The Diamond Bar Center was
the location for a total of 47 private, business and non-
profit rentals during the month of October. There were
16 church rentals, 2 Toastmasters meeting, 2 Sunshine
senior events, 9 seminars/workshops and 1 501h high
school reunion. There were also 12 weddings, 2
Quinceaneras, 1 Cal Poly networking event and 2
birthday parties. A total of $48,544.70 in rental fees
was collected during the month of October for Diamond
Bar Center rentals. In October 2014 a total of
$42,763.77 was collected.
December dates are going fast! We currently have 4
available dates in our Grand View ballroom, on
weekdays, to host holiday parties, weddings, etc.
Everything else has been booked! We are looking
forward to a busy holiday season.
Heritage Room -- There have been 8 rentals of
Heritage Park Community Center for the month of November. Rentals include 4 church
rentals and 4 birthday parties. Total revenue for these rentals is $1,970.00. The revenue for
November 2014 was $2,040.00.
Pantera Room -- There have been 2 rentals of Pantera Park Community Center for the
month of November. Rentals include 2 birthday parties. Total revenue for these rentals is
$445.00. The revenue for November 2014 was $350.00.
Picnic Reservations -- As of November 6, 2015 there have been 14 picnic reservations
made for the month of November. There has been 1 at Ronald Reagan, 4 at Pantera Park,
at Heritage, and 7 at Sycamore Canyon Park. The revenue from these picnic rentals is $325.
The revenue for November 2014 was $750.
Program Evaluations and Financial Summaries
Program Title: DB 4Youth & DB 4Youth "In Action"
Date: November 12, 2015
Evaluation Prepared By: Alison Meyers, Community Services Coordinator
Program Summary -- DB 4Youth and DB 4Youth "In Action" have been very busy this year. There
are forty to fifty youth participating at each meeting with 135 members on the mailing list. Different
youth participate at each event. DB 4Youth "In Action" meets once a month for general meetings.
Planning meetings are added one week before each event. DB 4Youth is the adult volunteer group
that supports the youth group. They attend DB 4Youth "In Action" meetings and chaperone events.
Active members include Councilman Jack Tanaka and Wanda Tanaka.
The 2014-15 DB 4Youth elected board is:
Chairman—Garrett Masuda
Vice Chair— Vinit Adani (Nicole Trinh until hired as CS Worker)
Secretary — Ashley Chen
Treasurer— Brandon Tang (Hannah Trinh until hired as CS Worker)
Members at Large —John Kim; Kevin Han and Katie Yip (Vinit Adani until moved to Vice Chair;
Brandon Tang until moved to Treasurer)
Immediate past Vice Chairman —Sameer Sharma (hired as CS Worker)
(As the board was elected in March, there were three members who had applied for
Recreation Workerjobs with the City. All three were hired and started work by the beginning
of July. Once they became City staff they could no longer volunteer with DB 4Youth "In
Action." When they left the board the remaining board appointed interested candidates.
Vinit Adani moved to Vice Chairman, Brandon Tang moved to Treasurer and three new board
members were added as Members at Large, John Kim, Kevin Han and Katie Yip.)
T -Shirts -- The youth designed a new T-shirt within the past two years. Each youth is asked to
purchase the T -Shirt for $17 to wear while volunteering at various activities. This is one of -the only
costs asked of the youth.
Recognition --The Board members are recognized as incoming and outgoing boards usually at the
April Parks and Recreation Commission Meeting. Members of the board are nominated for several
volunteer awards throughout the community. This year Garrett Masuda was recognized as a
Community Volunteer by the California Parks and Recreation Society, District 13 and as the Youth
Community Hero at Diamond Bar Day at the LA County Fair. Past Vice Chairman, Sameer Sharma was
recognized as a youth outstanding volunteer at the 2015 City Birthday Party (Garrett received this
award in 2014).
2015 Calendar of Activities
January Date
Winter Snow Fest Planning 1/13/2015 Completed
Winter Snow Fest
Regular Monthly Meeting
February
Food Drive Planning
Food Drive
Regular Monthly Meeting
Chinese New Year planning
Chinese New Year
March
Board Election Planning via email
Food for Life - Chino
Regular Monthly Meeting and Election
April
Birthday Party Planning
City Birthday
Food for Life - Chino
Board Recognition at P& R Meeting
Earth Day
Regular Monthly Meeting
May
Decorations Dance - 4 days Confirm TBA
6th, 7th and 8th grade Dance
Regular Monthly Meeting
June
Relay For Life
Food For Life Warehouse
Regular Monthly Meeting
July
4th of July
Food Drive
Teen Night Out Planning
Teen Night Out
Regular Meeting
August
Regular monthly meeting
September
Food For Life
Drive Electric Day
Food Drive - Walmart
Planning Diamond Bar Day at the Fair
Diamond Bar Day at the LA County Fair
October
Rocktober Location TBA
Planning/Decorations/Gala
Plans Fall Fun Festival/Holiday Food Drive
Regular Meeting
1/17/2015 Completed
1/27/2015 Completed
Completed
2/7/2015 Completed
2/24/2015
2/17/2015 Completed
2/21/2015 Completed
3/10/2015 Completed
3/28/2015 Canceled
3/31/2015 Completed
4/7/2015 Completed
4/11/2015 Completed
4/18/2015 Completed
4/23/2015 Completed
4/25/2015 Completed
4/28/2015 Completed
5/11-14/15 Completed
5/15/2015 Completed
5/26/2015 Completed
6/6/2015 Completed
6/27/2015 Completed
6/30/2015 Completed
7/4/2015 Completed
7/18/2015 Completed
7/21/2015 Completed
7/24/2015 Completed
7/28/2015 CANCELED
8/18/2015 Completed
9/12/2015 Completed
9/12/2015 Completed
9/19/2015 Completed
9/22/15 Completed
9/24/2015 Completed
10/2/2015 CANCELED
10/20/2015 3:30pm-7:30pm
10/20/2015 5pm-6pm
10/20/2015 6pm-7pm
November
6th, 7th and 8th grade Dance Decorations
New York, New York Dance decorations &
orientation
6th, 7th and 8th Grade Dance
Diamond Bar Foundation GALA
Eco Expo
Regular Meeting
Holiday Gathering
December
Planning Candy Cane Craft Fair
Candy Cane Craft Fair
11/ 3/2015 4pm-7:30pm
11/10/2015 4pm-7:30pm
11/13/2015 3:30pm-11pm
11/14/2015 3:30pm-10:30pm
11/14/2014 8:30am-1:30pm
11/17/2015 6pm-7pm
TBA
12/4/2015 6pm-7pm
12/6/2015 7am-3pm
Budget -- Budget planning is done by the CS Coordinator overseeing the program with the help of the
DB 4Youth "In Action" Treasurer and board.
Food Drives -- The Holiday Food Drive is handled solely by the youth. The Food Drives at Albertsons
and Walmart and volunteer assistance the Food Warehouse food bank have minimal costs. Costs are
primarily for the part time staff to oversee the events, plus supplies that include boxes, table cloths
and signage (printed on a copier at City Hall).
Rocktober -- This event, organized by the Southern California Teen Coalition, is set up as a youth
excursion to help enlist new youth to the group. The cost is $30 to the participant. This includes
transportation and admission to Rocktober. At the last minute, the event was moved this year from
the Santa Monica Pier to John's Incredible Pizza in Irvine. With the change happening so late, there
was no time to promote the event to Diamond Bar teens, so we had to cancel our participation this
year.
Fundraising -- The youth raise funds to help supplement their program by working booths at City
Events: City Birthday, Winter Snowfest, 0 of July Glow Bar (where they sell glow necklaces and
toys) and the Snack Bars at Teen Night Out, the Fall Fun Festival and the Candy Cane Craft Fair. The
61n 71h and 8th Grade Dance revenues have been down. Staff and the youth are working on ways to
inform more participants. The admission, snack bar and glow bar proceeds go directly back to help
cover the costs of the dance. The Diamond Bar Community Foundation partially sponsors Teen Night
Out with $2,000.
Recommendations and Ideas
® Expand Teen Night Out (would need a larger budget) and expand advertising
® Have more DB 4Youth "In Action" social activities for the group
® Change up the 6th 7th and 811 grade dance advertising and event to appeal to more youth
® Volunteer at Special Olympics Event
EB 4.Youth "In Action"
FINANCIAL
FY 14-15
Projected General Fund Expenditures $
40,008.00
$ 4,400.01
Projected Amount - $5,530. 00
Projected Revenue $
9,125.00
$
784.62
DB Day at Fair
Prop A $
1,700.00
Fall Fun Festival Snack Bar
$
417.11
Difference $
(32,583.00)
146.64
Candy Cane Craft Fair Snack Bar
$
Actual General Fund Expenditures $
32,815.26
$
701.73
Monthly Meetings
Actual Revenue $
6,334.50
City Birthday
$
49.11
Prop A $
1,570.00
354.25
Fall and Spring Dance
$
Difference $
(28,050.76)
Revenue
6,334.50
Projected Amount - $9,125.00
Donation From DBCF
$
2,000.00
4th of July
$
706.00
Concerts in the Park
$
204.00
Teen Night Out
$
176.00
2 Dances
$
1,320.00
Rocktober
$
480.00
2 Snack Bars
$
454.50
Winter Snow Fest /City
Birthday
$
720.00
T -Shirts
-
$
274.00
Personnel (40020) Total Expenditure: $ 18,532.26
Projected Amount - $22, 800.00
CS Coordinator OT $ 1,927.26
CS Coordinator regular $ 11,921.00
Part Time Staff $ 4,684.00
Personnel Services (40000) Total Expenditure: $ 756.99
Projected Amount - $1,118
Worker's Compensation (40083) @ 3 $ 251.23
Medicare (40085) @ 1.45% x $ 95.86
Social Security (40085) @ 6.2% $ 409.90
Operating Supplies (412001 Total Expenditure:
$ 4,400.01
Projected Amount - $5,530. 00
Teen Night Out (TNO)
$
784.62
DB Day at Fair
$
149.12
Fall Fun Festival Snack Bar
$
417.11
Relay for Life
$
146.64
Candy Cane Craft Fair Snack Bar
$
347.75
Glow necklaces and Toys
$
701.73
Monthly Meetings
$
136.51
City Birthday
$
49.11
Shirts
$
354.25
Fall and Spring Dance
$
1,313.17
Printing (42110
$
1,993.00
Projected Amount - $2,450.00
Dances
$
1,287.00
TNO
$
706.00
Admissions (42410)
$
883.00
Projected Amount - $1,160.00
Youth
$
553.00
Roctober
$
330.00
Contract Services (45300)
Total Expenditure:
$
6,250.00
Projected Amount - $6,950. 00
DJ's
$
850.00
TNO
$
4,798.00
Lights
$
223.00
Insurance
$
379.00
Prop A (112-5350-4510)
$
1,570.00
Projected Amount - $1700.00
DB Day at Fair
$
795.00
Bus Rental Roctober
$
775.00
Program Title: Volunteens -- Summer 2015
Date: November 12, 2015
Evaluation Prepared By: Alison Meyers, Community Services Coordinator
Planning -- Volunteen planning begins in November. Applications are prepared for print by the end
of January. Applications are available by the end of February. Orientation and Volunteen scheduling
is completed by the middle of May. In 2015 staff interviewed 101 Volunteen applicants. All were
accepted and many of them worked in several different areas of the recreation programs: Summer
Day Camp, Concerts in the Park, Senior Programs, Youth Baseball and Tiny Tots. Of the 101 applicants
interviewed 93 actually worked. Having the staff from each of the program area interview
applicants worked very well. Two part-time Community Services Leader II's worked as organizers of
the program. They did the planning and implementing of the program. They included two trainings
specific to the Volunteens.
Budget -- Budget for the Volunteen program planned for 100 participants. Staff is looking into a way
to limit the Volunteens to fit the programs better. Possibly limiting Volunteens who are in summer
school to working Concerts in the Park, Sports and Senior Programming.
Future Volunteen Budget
® Money is budgeted for T -Shirts and end of summer recognition at the P& R Commission
Meeting. Staff will propose adding more for training and an end -of summer celebration for
the Volunteens.
® Keep stipend budget at $2,500
Programs -- Volunteens were scheduled to work in one of the five programs listed above. Summer
Day Camp is popular with Volunteens and frequently there are too many in one day. Staff will work
on making this better next year. Part of this problem stemmed from Pantera Park Tiny Tots closing.
There were extra Volunteens who were interested in working the Summer Session of Tiny Tots at
Pantera Park, but the session was cancelled when the instructor resigned. The Volunteens at
Concerts in the Park were kept busy, face painting, supervising the playground areas and bounce
houses and other assignments as they came up. This year many of the Volunteens assigned to
Concerts in the Park had conflicts arise and many weeks staff was missing the extra help. A solution
to this will be to assign more of the Volunteens who were at Summer Day Camp to Concerts in the
Park. The boys who worked sports were very consistent and learned what it takes to umpire. The
Volunteens in the senior program followed through with jobs assigned to them.
T -Shirts -- The purple color of the Volunteen Shirt for 2015 had the Parks Make Life Better logo on
the front and Volunteen in large font on the back, so Volunteens were easily recognized in each
program. Consider using the same or similar shirt next year — Returning Volunteens would then have
a shirt from the previous year that they could wear.
Training -- The Volunteens were included in the five hour Playworks Training, which taught conflict
resolution skills. They were trained in each area of programming during their summer schedule.
There were also two group training sessions specifically for the Volunteens.
Stipends -- Total volunteer hours worked by the Volunteens this summer was 7,642.5. They were
presented certificates and a stipend at the Parks and Recreation Commission meeting on Thursday,
August 27, 2015. The focus was the quality of the time worked, not the amount of time. Small
stipends were given to all Volunteens who worked 15 hours or more throughout the summer. The
smallest amount was $20 and the largest $35.
Recommendations for next Year
® Continue to have specific part-time staff assigned to plan and implement the program.
® Continue to provide training for the Volunteens. Have regular Volunteen staff meetings.
® Be sure to assign the appropriate number of Volunteens to the Concerts in the Park program
(more) and the Summer Day Camp program (fewer).
CITY OF DIAMOND DAR
Volunteen
FINANCIAL SUMMARY
FY 2015
Projected General Fund Expenditures $ 10,376.50
Projected Revenue $ -
Difference $ 10,376.50
Actual General Fund Expenditures $ 10,165.68
Actual Revenue $ -
Difference $ 10,165.68
Personnel (40020) Total Expenditure: $ 6,451.24
Projected Amount -$6,411.5 -
CS Coordinator OT $ 786.83
CS Coordinator regular hours $ 4,257.50
Part Time Staff $ 1,406.91
Personnel Services (40000) Total Expenditure: $ 161.09
Projected Amount - $229
Worker's Compensation (40083) @ 3.8% $ 53.46
Medicare (40085) @ 1.45% x $ 20.40
Social Security (40085) @ 6.2% $ 87.23
Operating Supplies (41200) Total Expenditure: $ 1,023.35
Projected Amount - $1,236
Participant T -Shirts $ 739.00
Recognition cakes, certificates etc $ 284.35
Admissions (42410) $
Projected Amount - See Summer Day Camp
Excursion Fees
Contract Services (45300) Total Expenditure: $ 2,530.00
Projected Amount - $2500
Participant Stipend $ . 2,530.00.
Program Title:
Date:
Evaluation Prepared By:
Day Camp -- Summer 2015
November 12, 2015
Alison Meyers, Community Services Coordinator
Planning -- Summer Day Camp planning will continue to begin in October. Part time staff will meet
with the Summer Day Camp Director to plan the program including new excursion ideas, weekly
themes and activities.
Enrollment and Participants -- Continued this year was a statement in the brochure about no
refunds and no transferring between weeks when only the non-refundable deposit had been paid.
This helped keep the number of participants up each week. To help alleviate dropping below 100
participants due to cancellations staff enrolled up to 110 participants and then started a waiting list.
This proved effective and 7 weeks were completely filled with only a few participants over the 100
person goal. This made up for the 4 weeks with less than 100 (97 was the least). Next year we may
allow a longer registration period for Diamond Bar residents. This year there were 977 residents
enrolled and 136 non-residents for a total of 1,111 enrolled. This was the second year to use online
registration. An average of 8% of the overall enrollment was completed online. There were 60
Diamond Bar residents and 29 non- residents who signed up online. Staff will discuss the benefits and
challenges of online registration to determine its use next year.
Budget -- Budget planning for summer day camp was a clear reflection of the anticipated
participants, excursions and staff. Our budget was for 100 participants and we were more than full 7
of the 11 weeks. Future Day Camp Budget -- Day Camp 2016 can accommodate up to 100
participants per week. If we continue to enroll up to ten extra we can easily stay on budget without
having to call people on a waiting list when enrollment drops to 99 or less.
Excursions -- Excursions this year were received well. Participants, staff and Volunteens enjoyed the
majority of them. Advanced planning and research helped insure their success. Major excursions on
Tuesday worked well for logistics and the theme parks seemed less crowded. This year the budget
will included paying for staff lunches at excursions where they could not bring in food and staff are
working long hours, like Disneyland and Raging Waters. Staff paid for their lunches and turned in
receipts for petty cash. This was determined as the most efficient way to cover the costs.
We took the staff input on the excursions for summer 2015 and will definitely make some affordable
fun changes in where we go for summer 2016 including changes to the LA Zoo and the Sparks Game.
Summer 2016 the Sparks game is being offered after our camp ends. Staff will research new local
excursion venues. One possibility is Fairplex, which is offering year round excursions to the farm.
Buses -- Certified Bus Company did ok. Staff had a few conflicts. Occasionally the bus drivers were
rude, making inappropriate comments. The buses they sent sometimes were not regular school
buses making it hard to accommodate everyone comfortably. The buses broke down twice on two
different excursions. Next summer we will do a more extensive search for a company that will be
accommodating and with less problems.
Staff -- Staff will start gathering information in October to get ideas on activities and excursions for
this upcoming summer. We had Playworks come out and facilitate interactive training on conflict
resolution with staff and gave some ideas for inclusive games that involved all the campers. With
many of the staff still working we intend to have some full day trainings about staff responsibilities,
child abuse procedures, child development, outcome based programming and more games, crafts
etc. Staff needs to be hired and able to work no later than May 1, in order to properly train them for
the responsibilities involved in Summer Programming. Over all the staff did wen'this summer.
- There was a midsummer Day Camp staff meeting which involved discussing how the first half of the
summer went, what we need to improve on and do differently. Dinner was provided for the staff as
well. This upcoming summer we will have an extensive training on responsibilities of being a camp
leader and watching children to assist younger staff be successful in their day camp shifts. I also
suggest a rotation where part time staff works so the staff can have a day off from camp and work at
the DBC or a sports shift once a week. This could help avoid end of summer camp burnout.
Heritage Park Facility -- Staff did a great job of inventory and packing away supplies last summer
making set up this year a breeze. The office was maintained for the most part, better than in the
past. The problems we had with the phone lines continued this summer but the internet seemed to
be working better. The bathrooms could have been maintained a lot better this summer. By doing 4
rotations throughout the day the facility is adequate for the 100 campers. Staff worked with campers
to assure the maintenance staff that sand would not be put in the sinks, toilets or drinking fountains.
They used an Orange Cooler to wash sand off hands on the playground and to dampen the sand for
better sand castle building. Next summer we need to propose that the children absolutely need to
bring chilled water bottles and their belongings will be kept right outside. Their belongings will be
safe and this will prevent the mess that comes from spills from liquids and lunches in their bags.
Summers Last Blast-- Summers Last Blast was held week 9. This year was themed Community
Heroes so the Fire Department and the Sheriff Department did demonstrations in the morning. In the
afternoon stations were set up for the campers, -,.Stations included 2 inflatable bounce houses, one
inflatable obstacle course, one inflatable sports game, a photo booth, a Wii game system, tie dying t -
shirts and face paint/body art. Items for nachos and soda floats were purchased for the kids to
enjoy. Since we were not able to use inflatable water slides or have anything water related going on,
the kids mainly stayed inside playing the Wii. Due to the drought conditions and not being able to
use water, staff proposes that, instead of having Summer's Last Blast, replace it with an affordable
excursion. Community Heroes can still be scheduled to visit the camp on other dates.
CITY OF DIAMOND BAR
Summer Day Camp
FINANCIAL SUMMARY
FY 2015
Projected General Fund Expenditures
$
156,832.00
Projected Prop A Expenditures
$
30,000.00
Projected Revenue
$
153,500.00
Difference
$
(33,332.00)
Actual General Fund Expenditures
$
156,489.80
Prop A Expenditures
$
25,260.00
Actual Revenue
$
160,516.00
Difference
$
(21,233.80)
REVENUE SOURCES
Total Revenue: $ 160,516.00
Projected Amount - $153,500
Session Web Counter Total
Week 1 14 87 101
$
14,645.00
Week 2 10 93 103
$
14,935.00
Week 3 5 99 104
$
15,080.00
Week 4 4 97 101
$
14,645.00
Week 5 8 95 103
$
13,905.00
Week 6 18 87 105
$
15,225.00
Week 7 7 91 98
$
14,210.00
Week 8 8 89 97
$
14,065.00
Week 9 6 93 99
$
14,326.00
Week 2 4 97 101
$
14,645.00
Week 2 5 94 99
$
14,355.00
Total Actual Revenue
Misc/T-Shirts/Late Fees
$ 160,036.00
$ 480.00
Personnel (40020)
Projected Amount -$87,602 Total Expenditure: $ 86,715.00
Part Time Staff
Full Time Staff
$ 76,496.00
$ 10,219.00
Personnel Services (40000)
Projected Amount- $8,241 Total Expenditure: $ 9,235.15
Worker's Compensation (40083) @ 3.% $ 2,601.45
Medicare (40085) @ 1.45%x $ 1,257.37
Social Security (40085) @ 6.2% $ 5,376.33
Operating Supplies (41200)
Projected Amount -$9,120 Total Expenditure: $ 7,683.10
Arts & Crafts Supplies $ 1,229.70
Durable Supplies $ 116.41
Consumables $ 1,352.63
Participant T -Shirts $ 3,767.04
Staff Lunches $ 806.98
Misc $ 410.34
Admissions (42410) Total Expenditure: $ 48,751.00
Projected Amount - $45,390
Excursion Fees $ 48,751.00
Printing (42110) Total Expenditure: $ 766.55
Projected Amount - $1,101
TNT Printing $ 766.55
Contract Services (45300) Total Expenditure: $ 3,054.00
Projected Amount - $4,613
Conflict Resolution Training (Playworks) $ 2,050.00
Summer Entainment/Activities $ 1,004.00
Education and Training (42340) Total Expenditure: $ 285.00
Projected Amount - $765
Training $ 285.00
Prop A Expenditure (112-5350-45310) Total Expenditure: $ 25,260.00
Projected Amount - $30,000
Bus Transportation $ 25,260.00
NOVEMBER PARKS REPORT
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: NOVEMBER PARKS REPORT
DATE: 11/10/15
MEETING DATE: 11/19/15
During the previous month, the Community Services Maintenance Staff has been
working on various tasks throughout the City. The following is a brief recap of
routine maintenance items completed.
Diamond Bar Center
• Filled and reset centralized irrigation system ET gauge.
• Rebuilt Sloan flushometer valve in lower men's restroom.
• Replaced two (2) damaged plate covers.
• Cleaned, serviced and replaced all filters in the ice machine.
• Tested and serviced the emergency stand by generator.
• Unclogged suction line on water feature to restore flow.
• Re-lamped ten (10) interior light fixtures.
• Replaced nine (9) interior lighting ballasts.
• Repaired two (2) damaged lighted bollards in the motor court.
• Installed DG walkway adjacent to Wedding Oval.
Heritage Park
• Assisted with the setup and operation of the Fall Fun Festival and
Haunted House.
Lorbeer Middle School
Installed Fertigation System. Ecofert, a company specializing in nutrient injection
systems for commercial irrigation systems, recently completed the installation of
a fertilizer injection system for the Lorbeer football field irrigation system. This is
a system that will inject nutrients into the irrigation water and onto the field as the
field is being irrigated. The formulation of the nutrient mix has been designed and
calibrated based upon soil samples taken directly from the target site. The
system should help the turf establish deeper roots and promote a more dense
growth. It is our hope that this will lead to quicker recovery and repair times for
the heavily used facility.
• Received a concern about the portable restroom locks/keys being
inoperative. Inspected and locks checked okay.
Maple Hill Park
Replaced basketball goal nets.
• Re-lamped one (1) tennis court light fixture.
• Performed various plumbing repairs in the men's and women's restroom
building.
Pantera Park
• Performed various plumbing repairs in the men's and women's restroom
building.
• Replaced/rebuilt six (6) bulkhead light fixtures on the perimeter of the park
building.
Paul C. Grow Park
• Cleared sand trap in drinking fountain adjacent to park parking lot.
Peterson Park
• Repaired safety net in batting cages.
• Installed three (3) new gate latches on the softball field gates.
• Replaced worn out netting on two (2) batting cage "L" screens.
Ronald Reagan Park
• Removed discarded/abandoned ping pong table from the park.
• Performed touch up painting to the restroom building after removal of the
vending machine.
• Filled and reset centralized irrigation system ET gauge.
• Re-lamped two (2) basketball court light fixtures.
• Re-lamped one (1) tennis court light fixture.
Sycamore Canyon Park
• Cleared sand trap in drinking fountain adjacent to the play equipment.
City Hall/Library
• Cut and programmed new transponder keys for Ford F-150 truck.
• Performed carpet cleaning in City Hall and Library spaces.
• Performed monthly emergency generator test.
• Performed touch up painting in the Library spaces and repaired and
painted exterior woodpecker damage.
• Re-lamped nine (9) light fixtures in the library space and eleven (11)
fixtures in the City Hall space. Replaced fourteen (14) ballasts in the
Library spaces and six (6) ballasts in the City Hall space.
• Installed two (2) new LED can lights in the City Hall space and installed
one (1) new LED T8 retrofit tube.
Citywide
• Assist with the setup and operation of the Senior Food Drive.
• Inspect and fill doggy bag dispensers at all parks and trial heads.
• Wash, fuel and service as needed all City pool vehicles.
• Inspected fire extinguishers and first aid kits at all City Facilities.
Park Walkthrouqh Schedule
The Parks and Maintenance Superintendent will be performing park
walkthroughs monthly commencing on the Monday two weeks prior to the Parks
and Recreation Commission meeting. Walkthroughs will have mid-morning start
times. Start times and dates will be flexible to accommodate any Commissioners
who would like to attend. Inspection locations may change as issues or new
projects arise that may be of interest to the Commission. Please review the
schedule below and feel free to contact me with any questions or concerns. The
schedule will be as follows:
January (Com. Lew Herndon)
Paul C. Grow/Lorbeer Middle School
February
Summitridge Park
March
Sycamore Canyon Park
April
Heritage Park
May
Maple Hill Park
June
District 39 Mini-Parks
July
Ronald Reagan/Starshine
August
Grandview Trail/Summitridge Trails
September
Pantera Park
October
Washington Street Park
November
Peterson Park
December
Sycamore Canyon Creek/Trails
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Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director
Date: November 10, 2015 Meeting Date: November 19, 2015
Re: CIP Projects Up -date
Steep Canyon Trail Connector & Pantera Park Trail — The plans have been submitted for the second round
of plan check. After plan check is completed, the plans will go out to bid for a contractor to construct the trails.
The Steep Canyon Connector will result in a trail from the top of the stairs at Steep Canyon that connects to the
Canyon Loop Trail. The Pantera Park Trail will result in a trail going up the steep slope above the dog park at
Pantera Park. It will also include a set of concrete stairs leading down the slope from Pantera Drive. These
trails will probably not be constructed until spring, 2016.
Diamond Canyon Park — Construction of this park continues. It should be completed and open for public use
by the end of next summer.
Design of Heritage Park Improvements — The consultant team has developed a concept plan for a new
outdoor restroom building with added storage space. Staff is now reviewing the concept plan to determine if it
will be incorporated into the renovation plan for the park.
Design of Longview Park South & Star Dust Park Improvements — City staff has requested that the
consultant, Architerra Design Group, conduct value engineering to the plans to save on the construction costs.
Architerra is now working on those plan revisions. City staff is also working on a grant application for Star Dust
Park. If the grant is awarded, the City will have the funds necessary to complete other park CIP projects. One of
the criteria for the grant is that the project must be "shovel ready". Star Dust Park qualifies because CEQA
requirements have been met and the construction documents can be completed by early March, 2016, which is
the expected grant award timeframe. The project at Longview South will continue utilizing the funds approved in
the 2015/16 FY budget.
Rubber Surfacing at Peterson & Heritage Parks — The rubber surfacing under the existing play equipment at
both Peterson and Heritage Parks are scheduled for replacement. Each tot lot normally has to be closed for
about a week to complete this work. Unfortunately, when the contractor excavated the rubber surface at
Peterson, he found that several of the posts had rusted through below the surface. The play equipment is now
closed and will need to be replaced. Staff released an RFP to obtain a design team to complete construction
documents to replace the play equipment as well as the rubber surfacing at Peterson. Proposals in response to
the RFP are due November 19. The replacement of the rubber at Heritage should take place by the end of
November.
Installation of Swings at Longview Park North — The team from ICG, Inc has completed the survey work and
has completed the concept plan for this project. A two -bay swing set for 2 to 12 year-old children and the
expansion of the accessible play area are a part of this project at Longview Park North. Also, the ADA
accessible walkway from Longview Drive to the tot lot has been re -designed. The rubber surfacing under the
existing play equipment was recently replaced.
Larkstone Park Design & Construction — Lewis homes recently sold their interest in the housing
development adjacent to Larkstone Park to Lennar Homes. Lennar Homes now owns the development project
and the first round of plan check of the park plans has been completed. The plans have been returned to
Lennar to be up -dated. Staff believes that once Lennar has park plans that have been approved by the City,
they will move quickly to construct the park.
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