HomeMy WebLinkAbout11/03/2015 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL
NOVEMBER ER3. 2015
CLOSED SESSION: 5:45 p.m., Room CC -8
Government Code Section 54957 Public Employee — City Manager Performance
Evaluation
CALL TO ORDER: Mayor Tye called the Regular City Council meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
M/Tye reported that tonight's meeting began at 5:45 in Closed Session to handle the
City Manager's Performance Evaluation.
PLEDGE OF ALLEGIANCE: Katherine Kim led the PledgeofAllegiance..
INVOCATION: Sr. Pastor Tim Park, Evangelical Free Church
provided the invocation.
ROLL CALL: Council Members Herrera, Lin, Tanaka, Mayor Pro
Tem Lyons and Mayor Tye.
Staff Present: James DeStefano, City Manager; David DeBerry, City
Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu,
Public Works Director; Bob Rose, Community Services Director; Greg Gubman,
Community Development Director; Amy Haug, Human Resources Manager; Kimberly
Young, Senior Civil Engineer; Marsha Roa, Public Information Manager; John Beshay,
Associate Engineer; Anthony Santos, Senior Management Analyst; Cecilia Arellano,
Public Information Coordinator, and Tommye Cribbins, City Clerk.
� � ' r • f i • S - 1 Y` 1 1 � -
1.1 MPT/Lyons and Council Members presented a Certificate of Recognition
to Katherine Kim for writing a winning essay sponsored by the Friends of
the Library "Read Together Diamond Bar" event.
Pui-Ching Ho, Diamond Bar Library, announced that on Thursday, November 5
at 4:00 p.m. teens from the Diamond Bar Library Teen Advisory Board will show
children how to make a flower using coffee filters which can be turned into a
beautiful candle holder to hold an LED tea light. This art activity is suitable for
children ages 7-12. The library will offer a Money Smart workshop for teens,
ages 13-18 on Saturday, November 7 at 2:00 p.m. Participants will learn from
experts about the basics of banking, different forms of credit and how to budget
NOVEMBER 3, 2015 PAGE 2 CITY COUNCIL
their money to help them grapple with real life financial choices. Join a Holiday
card making workshop to learn card making techniques using stamps, craft paper
and other embellishments on Saturday, November 14 at 2:00 p.m. All supplies
will be provided while they last. This program is sponsored by the Diamond Bar
Friends of the Library. On Tuesday, November 17 at 1:00 p.m. a Social Security
Administration representative will present an information session on Social
Security retirement and Medicare benefits. For additional information and
programs check the website at www.colapublib.org
5. SCHEDULE OF FUTURE EVENTS:
5.1 Election Day — November 3, 2015 — Polls open from 7:00 a.m. to 8:00
p.m.
5.2 Veterans Celebration — November 5, 2015 — 9:00 to 11:00 a.m., Diamond
Bar Center, 1600 S. Grand Avenue.
5.3 Planning Commission Meeting — November 10, 2015 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive. Meeting canceled.
5.4 Veterans Holiday — November 11, 2015 — City Offices will be closed
Wednesday, November 11th in observance of Veterans Day. City Offices
will reopen Thursday, November 12, 2015 at 7:30 a.m.
5.5 Traffic and Transportation Commission Meeting — November 12, 2015 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.6 2015 Eco Expo — November 14, 2015 — 9:00 a.m. to 1:00 p.m., SCAQMD
parking lot, 21865 Copley Drive.
5.7 City Council Meeting — November 17, 2015 — 6:30 p.m.,
SCAQMD/Government Center, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Herrera moved, MPT/Lyons seconded, to approve
the Consent Calendar as presented with MPT/Lyons and M/Tye abstaining from
the vote on Item 6.8. Motion carried by the following Roll Call vote:
AYES:
COUNCIL MEMBERS:
Herrera, Lin, Tanaka, MPT/Lyons, M/Tye
NOES:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
None
6.1 APPROVED CITY COUNCIL MINUTES
6.1.1 Study Session of October 20, 2015 —as presented.
6.1.2 Regular Meeting of October 20, 2015 — as presented.
NOVEMBER 3, 2015 PAGE 3 CITY COUNCIL
1.2 RECEIVED AND FILED PARr,.S ARD RECREATIOR COITIRIISS1001
W'
6.2.1 Regular Meeting of July 23, 2015.
6.2.2 Regular Meeting of August 27, 2015.
6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular
Meeting of September 8, 2015.
6.4 RATIFIED CHECK REGISTER — Dated October 15, 2015 through
October 28, 2015 totaling $1,138,640.51.
6.5 APPROVED TREASURER'S STATEMENT — Month of September.
6.6 APPROVED AMENDMENT NO. 5 TO THE MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND THE LOS ANGELES
COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR
STATE ROUTE 60/LEMON AVENUE PARTIAL INTERCHANGE (ON
AND OFF RAMPS) CONSTRUCTION.
6.7 a) APPROPRIATED $193,921 OF FEDERAL SURFACE
TRANSPORTATION PROGRAM -LOCAL (STPL) FUNDS AND $32,000
OF PROP A FUND RESERVES TO THE FY 2015-16 CAPITAL
IMPROVEMENT PROGRAM BUDGET AND APPROVED CONTRACT
AMENDMENT NO. 1 TO THE CONSTRUCTION AGREEMENT WITH
ALL AMERICAN ASPHALT FOR CONSTRUCTION OF THE GRAND
AVENUE BEAUTIFICATION PROJECT, FEDERAL PROJECT NO,
HP LUL -5455(016), IN THE AMOUNT OF $225,000.
b) APPROPRIATED $60,000 OF PROP C FUND RESERVES TO
THE FY 2015-16 CAPITAL IMPROVEMENT PROGRAM BUDGET AND
APPROVED CONTRACT AMENDMENT NO. 1 TO THE CONSULTING
SERVICES AGREEMENT WITH ONWARD ENGINEERING FOR
CONSTRUCTION ADMINISTRATION SERVICES FOR THE GRAND
AVENUE BEAUTIFICATION PROJECT, FEDERAL PROJECT NO.
HPLUL-5455(016), IN THE AMOUNT OF $60,000.
6.8 ADOPTED RESOLUTION NO. 2015-37: APPROVING FINAL TRACT
MAP NO. 73201 FOR THE SUBDIVISION OF AIR SPACE FOR A 10 -
UNIT WAREHOUSE CONDOMINIUM, LOCATED AT 614-646 BREA
CANYON ROAD.
NOVEMBER 3, 2015 PAGE 4 CITY COUNCIL
6.9 APPROVED AMENDMENT NO. 6 TO THE AGREEMENT WITH ACCESS
CONTROL SECURITY TO INCREASE THE CONTRACT
AUTHORIZATION FOR THE 2015-16 FISCAL YEAR IN THE AMOUNT
NOT -TO -EXCEED $73,000; PLUS, APPROPRIATED $38,000 FROM
GENERAL FUND RESERVES FOR GUARD SERVICES AT PETERSON
PARK REQUIRED DURING CONSTRUCTION OF IMPROVEMENTS.
6.10 APPROVED. AMENDMENT NO. 1 TO THE CONTRACT WITH
ARCHITERRA DESIGN GROUP FOR A VALUE ENGINEERING
ANALYSIS OF THE CONSTRUCTION DOCUMENTS FOR THE ADA
RETROFIT OF LONGVIEW PARK SOUTH AND STAR DUST PARK IN
THE AMOUNT NOT -TO -EXCEED $25,600; INCREASING THE TOTAL
AUTHORIZATION TO $35,600.
REPORTS/COUNCIL9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDA C
COMMENTS:
C/Tanaka reported that last Wednesday he attended the California Contract
Cities Association Dinner meeting with M/Tye and CM/DeStefano. The meeting
was hosted by the LA County Sanitation District. Also that day he attended the
Walnut Valley Unified School District "Salute to Teachers" during which teachers
of the year were recognized from each of the schools as well as a Teacher of the
Year. On Friday the Quail Summit Elementary School held its Haunted Mansion
and Carnival, their major fundraiser for the year. Volunteers from DB4-Youth In
Action and Diamond Bar High School and Chaparral Middle School Leo's
participated. On Tuesday, October 27 he attended the City's Public Safety Team
Appreciation Luncheon to thank the LA County Sheriff's Department, LA County
Fire Department, West Covina Police Department and Forensics Department for
their assistance in Diamond Bar's Fingerprinting Program, Inland Valley Humane
Society NSPCA and AMR Ambulance Services. Last Friday and Saturday he
attended the city's very successful and scary Haunted House at Heritage Park.
On Saturday a big crowd attended the Fall Fun Festival. Thanks to D134 -Youth In
Action and the DBHS and Chaparral Middle School Leo's for helping with those
events. This evening he requested that the City Council meeting be adjourned in
memory of John Bisaha, a 30 -year employee at WVUSD and custodian at Quail
Summit Elementary School since 1988.
C/Lin reminded everyone that today is election. He announced that Traffic and
Transportation Commissioner Ted Carrera had resigned his position as a Traffic
and Transportation Commission and that there is a vacancy on that Commission.
C/Lin is seeking someone to fill the vacated position and encouraged everyone
who feels a calling to participate by applying for the position which will continue
for the next 26 months. Since both the Angels and Dodgers failed to make the
NOVEMBER 3, 2015 PAGE 5 CITY COUNCIL
pendant race and because he lived in the Kansas City area for 30 years he
shared a banner that had been hanging in his office in California since he opened
his business (KC Royals).
C/Herrera said the city was very proud to host the Annual Public Safety luncheon
to honor all of its first responders. Public Safety is of primary importance to the
City and its residents. On behalf of the City she thanked the great work the
Sheriff's Deputies does solving crimes and reducing home burglaries and other
crimes that occur in the City and for the firefighters for defending homes and
being first responders in the event of accidents. It was a great and very well
attended event. She congratulated Katherine Kim for her winning essay and
thanked the Friends of the Diamond Bar Library who consistently work very hard
to provide the many different programs and raise money to improve the Diamond
Bar Library for the benefit of the residents. She hopes that everyone voted or will
vote before poles close this evening.
MPT/Lyons said that she and M/Tye joined author Lisa See at her presentation a
week ago Saturday she made on her book "China Dolls" as part of the Read
Together Diamond Bar final event. Ms. See was very interesting and it was a
great way to wrap up the month. She wished all Veterans a Happy Veterans Day
and hoped to see many attendees at Thursday's celebration.
M/Tye added his congratulations to Katherine Kim and her family for being
present this evening. it was a wonderful essay she wrote and as an eighth
grader he cannot begin to imagine what is in store for her as she continues to
strive to "do better" for as well as she has done. Congratulations to the Friends
of the Library for the success of their many programs. It is one thing to get
started and quite another thing to keep them going and have the success the
group is enjoying. As others have indicated, it was wonderful to recognize the
city's Public Safety team — the Sheriff's, the Firefighters, Humane Society and
everyone involved. Thanks to everyone for all that they do on behalf of Diamond
Bar.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
City Council Meeting at 6:53 p.m, in memory of John Bisaha.
TOMMYY CRIBBINS, CITY CLERK
NOVEMBER 3, 2015 PAGE 6 CITY COUNC►L
The foregoing minutes are hereby approved this 17thday of November 2015.
U
STEVE TYE, MAY R