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110315 - Agenda - Regular Meeting
I11J_t A 1 I l#]-1 l! I City Council Agenda Tuesday, November 3, 2015 5:45 p.m. - Closed Session - Room CC -8 6:30p.m. - Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Steve Tye Nancy A. Lyons Mayor _ Mayor Pro Tem Carol Herrera Jimmy Lin Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. I Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon ROS television Channel 47. You are invited to attend and participate. Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, ROS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ISCKK901Ill, 191107_\1101112181:adimIQ A Will i121 A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 CITY OF DIAMOND BAR CITY COUNCIL AGENDA November 3, 2015 Next Resolution No. 2015-37 Next Ordinance No. 05 (2015) CLOSED SESSION: 5:45 p.m., Room CC -8 Public Comments on Closed Session Agenda ► Government Code Section 54957 Public Employee - City Manager Performance Evaluation PLEDGE OF ALLEGIANCE INVOCATION: APPROVAL OF AGENDA: 6:30 p.m. Mayor Sr. Pastor Tim Park, Evangelical Free Church Council Members Herrera, Lin, Tanaka, Mayor Pro Tem Lyons, Mayor Tye Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificate of Recognition to Katherine Kim for writing a winning essay sponsored by the Friends of the Library "Read Together Diamond Bar" event. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. NOVEMBER 3, 2015 PAGE 2 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. _ RESPONSE TO PUBLIC COMMENT: _Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Election Day — November 3, 2015 — Polls open at 7:00 a.m. to 8:00 p.m. 5.2 Veterans Celebration — November 5, 2015 — 9:00 — 11:00 a.m., Diamond Bar Center. 1600 S. Grand Avenue. 5.3 Planning Commission Meeting — November 10, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. (Cancelled). 5.4 Veterans Holiday — November 11, 2015 — City offices will be closed Wednesday, November 11th in observance of Veterans Day. City offices will re -open Thursday, November 12, 2015 at 7:30 a.m. 5.5 Traffic and Transportation Commission Meeting — November 12, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.6 2015 Eco Expo — November 14, 2015 — 9:00 a.m. — 1:00 p.m. — AQMD Parking Lot, 21865 Copley Drive. 5.7 City Council Meeting — November 17, 2015 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of October 20, 2015. (b) Regular Meeting of October 20, 2015. Recommended Action: Approve as submitted. Requested by: City Clerk NOVEMBER 3, 2015 PAGE 3 (a) Regular Meeting of July 23, 2015. (b) Regular Meeting of August 27, 2015. Recommended Action: Receive and File Requested by: Community Services Department 6.3 Planning Commission Minutes — Regular Meeting of September 8, Recommended Action: Receive and File. Requested by: Community Development Department 6.4 Ratification of Check Register - Dated October 15, 2015 through October 28, 2015 totaling $1,138,640.51. Recommended Action: Ratify. Requested by: Finance Department 6.5 Treasurer's Statement — Month of September. Recommended Action: Approve. Requested by: Finance Department 6.6 Approve Amendment No. 5 to the Memorandum of Understanding between the City and the Los Angeles County Metropolitan Transportation Authority for State Route 60/Lemon Avenue Partial Interchange (On & Off Ramps) Construction. Recommended Action: Approve. Requested by: Public Works Department 6.7 (a) Appropriate $193,921 of Federal Surface Transportation Program -Local (STPL) Funds and $32,000 of Prop A Fund Reserve to the FY 15-16 Capital Improvement Program Budget and Approve Contract Amendment No.1 to the Construction Agreement with All American Asphalt for Construction of the Grand Avenue Beautification Project, Federal Project No. HPLUL-5455(016), in the Amount of $225,000. Recommended Action: Appropriate and Approve. NOVEMBER 3, 2015 PAGE 4 (b) Appropriate $60,000 of Prop C Fund Reserve to the FY 15-16 Capital Improvement Program Budget and Approve Contract Amendment No. 1 to the Consulting Services Agreement with Onward Engineering for Construction Administration Services for the Grand Avenue Beautification Project, Federal Project No. HPLUL- 5455(016), in the Amount of $60,000. Recommended Action: Appropriate and Approve. Requested by: Public Works Department 6.8 Adopt Resolution No. 2015 -XX: Approving Final Tract Map No. 73201, for the Subdivision of Air Space for a 10 -Unit Warehouse Condominium, Located at 614-646 Brea Canyon Road. Recommended Action: Adopt. Requested by: Public Works Department 6.9 Approval of Amendment No. 6 to the Agreement with Access Control Security to Increase the Contract Authorization for the 2015/16 Fiscal Year in the Amount Not -to -Exceed $73,000, Plus Appropriation of $38,000 from General Fund Reserves for Guard Services at Peterson Park Required During Construction of Improvements. Recommended Action: Approve. Requested by: Community Services Department 6.10 Approval of Amendment No. 1 to the Contract with Architerra Design Group for a Value Engineering Analysis of the Construction Documents for the ADA Retro -Fit of Longview Park South and Star Dust Park in the Amount Not to Exceed $25,600, Increasing the Total Authorization to $35,600. Recommended Action: Approve. Requested by: Community Services Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda No. 6.1(a) STUDY SESSION: M/Tye called the Study Session to order at 6:00 p.m. in Room CC -8, South Coast Air Quality Management District Center, 21865 Copley Drive, Diamond Bar, CA 91765. Present: Council Members Carol Herrera, Jimmy Lin, Jack Tanaka, Mayor Pro Tem Nancy Lyons and Mayor Steve Tye. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Ken Desforges, IS Director; Amy Haug, Human Resources Manager; Kimberly Young, Senior Civil Engineer; Marsha Roa, Public Information Manager; John Beshay, Associate Engineer; Christian Perez, Associate Engineer (Traffic), Christy Murphey, Recreation Superintendent, and Tommye Cribbins, City Clerk. 110PROPOSED DIAMOND BAR STREET CLOCK — Discussion and Action CM/DeStefano stated that the location of the proposed street clock had previously been approved to be located in the median across the street from Albertson's/EI Pollo Loco. Staff was requested to look at relocating the clock to the corner of the California Bank. Staff will walk through the proposal and ask that the City Council weigh in on whether or not the clock should be moved to an alternate location. PWD/Liu provided a slide presentation of the approved location for the clock in the median and stated that preparation work for the street clock (electrical and irrigation lines) had been incorporated as part of the Grand Avenue Beautification project. Staff is providing the City Council with an update on the design of the clock as well as, information that staff gathered during its feasibility study which includes the proposed location and alternate locations. The proposed clock stands over 13 feet in height from bottom of the base to the top of the clock. The diameter of the clock face is about 24 inches and will be illuminated from the inside to the front and back and features straight hands and roman numerals and is currently approved to stand in the median at the intersection of Grand Avenue and Diamond Bar Boulevard. The cost for installation and construction at the proposed location is $50,000. Decorative "theme" imaged Corten steel design plates will be incorporated at all four faces of the 30"x30" precast base. Alternative 1 proposed is to move the clock to the southeast corner in front of the California Bank and Trust parkway in front of the bank which is private property. The clock would be located between two new street trees, which presents a concern that once the trees are mature visibility of the clock would be reduced/clocked to those motorists traveling northbound on Diamond Bar OCTOBERSESSION Boulevard. The cost for Alternative 1 is $60,000. M/Tye asked why Alternative 1 was $10,000 more. PWD/Liu responded "electrical costs." PWD/Liu continued that looking toward the clock from the south side trees on the other side would be blocking the clock as well and visibility again would be reduced. Alternative 2 is to move the clock to the southeast corner behind the curb ramp in the private property area. This alternative proposes a four -faced clock which would not be able to capture the attention of all of the traffic. The cost for this alternative is $71,000. After looking at the three options, staff recommends that the City Council move forward with the approved location which is at the landscaped median on Diamond Bar Boulevard just south of Grand Avenue which will provide the maximum visibility. Staff also felt that community and public interest would be drastically reduced under alternatives 1 and 2. Staff has been in touch with the private property owner and his on-site agent for these two options. The property owner is interested in working with the City; however, his preference is for the City to move forward with locating the street clock in the median. M/Tye asked if all four corners could be considered thus providing additional alternatives. CM/DeStefano responded "yes." C/Herrera asked why staff is proposing alternative locations where there is reduced visibility and higher costs when the median location has been approved. PWD/Liu responded that staff had been asked if alternate locations were considered but staff has made no attempt to reach out to the owners of the other three corners. C/Herrera asked if the other corners would have the same considerations with trees and reduced visibility. PWD/Liu said that was possible. Staff did not take a look at the other corners but agreed with C/Herrera that trees are being planted at the other corners so it would likely offer a similar comparison and that it might also require staff to look at additional right-of-ways. #CTOBER 20, 2015 PAGE 3 CC STUDY SESSION MPT/Lyons asked if the City would have to purchase the right-of-way PWD/Liu said it would be negotiated. The property owner has said he will not sell but generally, it would be in the negotiation. The property owner has made it clear he is not interested in giving the City the right-of-way or selling that portion of property. MPT/Lyons asked if the City would be asked to pay rent or if the owner would allow use by the City. CM/DeStefano said that staff has not gotten to that point with the property owner because there is no policy direction from the Council to pursue that alternative. CM/DeStefano explained that the property owner expressed an interest in allowing the City to use the property but there was no additional discussion about whether the City would be renting the property or having it at no cost. The preference would be to own the property and it then goes back to whether the Council has an interest in pursuing an alternative location and if so, staff would then pursue acquisition of the space needed for the base and landscaping. MPT/Lyons said she was trying to figure out if there would be an additional amount required to pay for the right-of-way over and above the $60 or $70,000. CM/DeStefano said that was correct. He did not believe it would be a lot of money for the real estate but it could be more money in terms of staff and legal costs depending on the negotiations. C/Lin asked if the $50,000 that was approved was included in the original bid from the contractor or will this be an addendum to the contract. PWD/Liu said that this project was purposely designed to be a standalone project. The only thing that was incorporated was the underground electrical and irrigation lines which have been installed. C/Lin said that if this is supposed to provide a gateway statement it should, in his opinion, be placed in the median of Grand Avenue at Longview Drive which is the City's entry point. C/Tanaka said he was suggesting the clock be closer to the intersection to provide visibility from four sides. The other corners do not offer the potential for the visibility that the California Bank corner offers and if the City has a chance to acquire some right-of-way it would be great. If not, he does not care for Alternative 1 because it loses visibility between the trees on the sidewalk. If Alternative 2 is not selected he felt it would be fine to leave it in the median. C/Lin asked if the clock was self-adjusting. OCTOBER 20, 2015 PAGE 4 CC STUDY SESSION PWD/Liu said he would have to look into that. Following discussion, M/Tye asked for any public comments/ A resident felt it would be beneficial if the clock was automated rather than manual. Although he has no complaints about the clock the design does not look like it embraces the idea of moving into the future but appears that it is going back into a romantic vision of the past. The face of the clock resembles an older clock face from a bygone era and to people who are moving into the community it does not feel like it embraces that future aspect of Diamond Bar. He loves the clock itself but is disappointed with the design. C/Lin asked him what he had in mind. He responded he would prefer an electronic clock face/LED readout and would like the clock to be automated. Another resident said she had a major concern about street safety in the City and felt the funds should be redirected to street safety because someone will most likely end up hitting the clock. M/Herrera moved, MPT/Lyons seconded to direct staff to move forward with the originally approved project. Motion carried 4-1 with C/Tanaka voting No because he wanted to consider Alternative #2. C/Lin asked the distance between the middle of the clock to the roadway in the approved concept. AE/Beshay responded that the median is 14 feet wide and the width of the base is 30 inches which would afford about five feet of open area which is the reason the clock was moved toward the larger landscaped area within the median which is farther away from the intersection. Public Comments: None ADJOURNMENT: With no further business to come before the City Council, M/Tye adjourned the Study Session at 6:22 p.m. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 12015. STEVE TYE, Mayor Agenda No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR OCTOBER 20, 2015 STUDY SESSION: 6:00 P.M., Room CC -8 Proposed Diamond Bar Street Clock — Update, Discussion and Action CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/DeStefano reported that at tonight's study session staff discussed placement of a clock in the median on Diamond Bar Boulevard just south of Grand Avenue in front of Albertson's and in front of EI Polio Loco which was approved by the City Council several months ago. There was recent Council input regarding the possibility of locating the clock in a different position at the Grand Avenue/Diamond Bar Boulevard intersection. The City Council received staff's presentation, discussed the merits briefly and concluded with the ratification to keep the clock at its proposed location. He showed a graphic of the clock's elements which is a separate project but contains similar elements to the rest of the Grand Avenue/Diamond Bar Boulevard Beautification Project. Construction is scheduled to commence soon. Tonight's study session concluded at 6:22 p.m. PLEDGE OF ALLEGIANCE: Assistant Fire Chief Jim Robinson led the Pledge of Allegiance. INVOCATION: Thad Lanthripe, Church of the Valley provided the invocation. ROLL CALL: Council Members Herrera, Lin, Tanaka, Mayor Pro Tem Lyons and Mayor Tye. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Christy Murphey, Recreation Superintendent; Dianna Honeywell, Finance Director; Grace Lee, Senior Planner; Amy Haug, Human Resources Manager; Kimberly Young, Senior Civil Engineer; Marsha Roa, Public Information Manager; John Beshay, Associate Engineer; Anthony Santos, Senior Management Analyst, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As presented. OCTOBER 20, 2015 PAGE 2 CITY COUNCIL 1.1 M/Tye and City Council Members presented a City Tile to Congressman Gary Miller upon his retirement as a member of the United States House of Representatives. 1.2 C/Tanaka and City Council Members presented Certificates of Recognition to Diamond Bar High School graduate Alex Lee for being named "Leo of the Year" and to members of the Diamond Bar High School Leos Club for receiving the Lion's Club "Excellence Award". 1.3 MPT/Lyons proclaimed October 2015 as National Cyber Security Awareness Month and presented the proclamation to IS Director Ken Desforges. 1.4 PowerPoint Presentation by Elva Gomez and Kama Romero, County Recorder's Office, regarding Los Angeles County Registrar -Recorder Voter Registration on "Why Your Vote Counts." CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Introduction of Los Angeles County Assistant Fire Chief Jim Robinson. CM/DeStefano introduced Assistant Fire Chief Jim Robinson and reminded residents that the former library location on Grand Avenue is now owned by the fire department and that staff is working with Assistant Chief Robinson and other members of the fire department's executive team to move a variety of operations and personnel into that building. Ultimately it will grow the population of fire personnel in Diamond Bar serving this community and other cities within the area and overseen by Assistant Chief Robinson. 2.2 Presentation regarding Winter Storms — EI Nino Preparedness by Senior Management Analyst Anthony Santos. CM/DeStefano said that over the past several months community members have heard the warnings about a very wet winter in southern California. It is reported that an EI Nino is on its way and tonight SMA/Santos will provide the Council and community regarding the City's efforts and suggestions for residents and businesses to be better prepared for the wet weather ahead. SMA/Santos explained what an EI Nino is and what the consequences might be for the City and its residents. Accordingly, the City is responding proactively working with the Sheriff's Department, Fire Department and other resources from various City departments and the City's contractors to prepare the City and communicate to residents what they can do to OCTOBER 20, 2015 PAGE 3 CITY COUNCIL prepare for this potential phenomenon. Currently, the City is focusing on public outreach by providing information via the City's website www.diamondbarca.gov/storm. Residents can Google search EI Nino, and read information in the November/December issue of DB Connection, and Social Media. In addition, residents will be notified through the City's Emergency Alert System as needed. For residents who have not registered to be contacted by the system they can do so on the City's website www.diamondbarea.gov by clicking on the emergency system. The City is preparing and gearing up for response by having information available and pushing information out to residents so that they will understand how they need to respond and how the city is responding. City responses include clearing debris and having sandbags available at the three fire stations serving the community. Should it be necessary, the City will activate its Emergency Operation Center which will allow the coordination of information to the city and residents. In order to prepare, residents can take responsibility for themselves, their personal property and their families by creating a family emergency plan. For more information do a Google search, go on the City's website or the Red Cross website or search www.ready.gov Residents can stockpile food and water, check roofs and windows for leaks, remove debris from drains and clear v -ditches. Businesses can create a business plan, make sure that roof gutters are clear, make sure that roofs are waterproofed, and check the weather forecast to determine how the weather might affect business operations. For residents, in the event of an emergency, always call 911. For non -life threatening emergencies, residents can call the Diamond Bar/Walnut Sheriff's Station at 595-2264. Additional information about appropriate departments or agencies to call is available on the City's website. A summary of the Power Point presentation will also be available online and in the City Hall foyer. Staff will be canvasing problem areas and knocking on doors to advise residents about situations they may experience in their particular areas and what can be done to prepare them for the consequences. 2. PUBLIC COMMENTS: Vinod Kashup complimented C/Tanaka for attending and supporting the Sunshine Seniors and for bringing Robert Nishimura who is running for City Council. This evening he received what he referred to as "hate" mail from an independent group regarding Mr. Nishimura. He asked all Council Members to take an oath to perform a full criminal investigation into this "hate" crime and report back to the people. When he visited Constitution Hall in Philadelphia OCTOBER 20, 2015 PAGE 4 CITY COUNCIL he told employees that it appeared to him that the City Council in his community is selling public lands to developers and asked what he could do about it. The lady gave him a name of a book entitled "We the People." When it comes to the Brown Act, know that when residents address the City Council it needs to be limited so that it matches what is in the televised agenda. Don't hide it under the carpet because it does not meet the constitutional requirements. Pui-Ching Ho, Diamond Bar Library, said the library offers a series of workshops for children 0-4 years old and their parents on Wednesdays at 11:00 a.m. and a Halloween Party on Saturday, October 31 at 2:00 p.m. followed by the annual costume parade and contest. Sign up for this program at the front desk. The program is sponsored by the Diamond Bar Friends of the Library. During October the library invites everyone to join together to read Lisa See's China Dolls during Read Together Diamond Bar. On October 24 at 2:00 p.m. the author will visit the library to meet with residents. Ruth Low, Diamond Bar Friends of the Library, reiterated that the Friends are sponsoring the Read Together Diamond Bar program during October. The Friends of the Library is a dynamic volunteer group of individuals staffed by a very dynamic board that meets monthly and serves the community by raising money for the library. The Friends of the Library also operate two book stores, one of which is on Golden Springs Drive and the other in the library. This is the only chain store in Diamond Bar and the inventory is gently used which consists of very, very popular books at a fraction of what individuals might pay at a Costco, for example. Friends encourages everyone to spend their dollars in Diamond Bar. Last Saturday the Friends sponsored a swing dance with a five - piece live band that offered 1940's music. There was also an eight -member panel who shared their experiences coming from other countries and becoming Americans. This Saturday author Lisa See will come to the library to talk about her book and the four winners of the essay contest will be revealed on that same day. Three winners are sponsored by the Friends of the Library and one by AAUW, another community group and the winning essays will be displayed and read on Saturday. She wished everyone a Safe and Happy Halloween. Madeline DiGiorgi said that she and her husband have lived at the Emerald Point Apartment complex and worked in the community for a little over a year and said she was present to address the safety issue that has been plaguing the city for too long. Since moving to the city she has witnessed over 150 accidents in front of her residence and witnessed high speed racing in the middle of the night on South Diamond Bar Boulevard, people driving on the wrong side of the road. While sitting in the evening traffic to pick up her husband from work her mirror was almost completely torn off of her car by someone driving at very high speed in the bicycle lane during rush hour traffic. Her husband used to ride his bicycle to work but can no longer do so because of the broken glass and debris in the roadway. She used to walk to work across the street from her house but no longer feels safe doing so because one day a woman drove onto the curb and almost hit her. She has called and reported these incidents to the Sheriff's OCTOBER 20, 2015 PAGE 5 CITY COUNCIL Department but was informed because they are a regional or countywide entity it is too difficult to help with these problems and directed her to the City Council meeting. She is concerned for her family's safety and proposed that instead of the City spending money to beautify its roads, etc. the money should be redirected at making the roadways safer using citywide cameras for accountability, more street signs and eventually, a police department. Kushal Sonowala said he has lived in the city for 12 years. This is his first City Council meeting and has seen for the first time the level of City professionalism and expertise and work that everyone has done that he was not aware of. He is very glad to be a part of this City; however, he has issues. He is a fourth year student at UC Riverside and has been commuting since he was a freshman and has felt ostracized for being a commuter student. Also, there are no free services for young adults between the ages of 17 and 25. He feels ashamed to be in this community and believes the City should pay attention to young adults. Sean Monemi, candidate for Walnut Valley School District, is a Professor at CalPoly Pomona and values higher education. He asked for the Council's and residents support. For additional information please go to his website at www.seanmonemi.com, or contact him by email or cell phone if they have questions. A Diamond Bar resident said that two weeks ago he was present to talk about Millennium after which CM/DeStefano responded to his concerns. He questioned the response because he found language to the contrary in the permit and asked for more explanation. He asked for documentation proving that there was a full mitigation plan in place in 2008. 3. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano talked about the concerns regarding an election piece a speaker indicated was received by him today. This is not a document that staff has seen but more importantly, the City of Diamond Bar is not the enforcement agency. Political related matters are reviewed by the Fair Political Practices Commission of the State of California. Cities like Diamond Bar are not the enforcement bureau and do not employ staff to look at those types of measures to determine whether they are appropriate or inappropriate. CM/DeStefano said that with respect to street safety issues at or near the Emerald Point apartment complex he was not pleased with the response with whomever was contacted at the Sheriff's Station and he will be talking with Captain Scroggin about that because it sounds as though Ms. DiGiogi received incorrect information. Diamond Bar has a very aggressive law enforcement program through a robust 26 -year agreement with the County of Los Angeles. The City has many deputies and all the assorted resources thereto to protect the City, its residents and business community. From those experiences the City has enjoyed some of the lowest crime rates in the City's history in the past OCTOBER 20, 2015 PAGE 6 CITY COUNCIL couple of years. The recent inactions of Proposition 109 and Proposition 47 do not help because they allow a particular element of society to come back into the communities for which they will often reengage in the same conduct that put them in jail or prison initially. Those voter -initiated actions aside, Diamond Bar has a very, very low crime rate. This deployment consists of a group of very aggressive deputies that work in traffic enforcement, one of whom is Sgt. Marc Sanders who is present this evening. He said he would ask staff to contact the speaker regarding her presentation and to speak with Captain Scroggin and Sgt. Sanders to discuss this matter. With respect to installation of cameras, there are currently cameras at many of the intersections. Diamond Bar has a Traffic Management Center within City Hall that manages many of the 75 signalized intersections in the City and Diamond Bar employs all of these facilities in a very aggressive manner. With respect to the last speaker's comments regarding the Millennium project, as Council is aware, these very same issues have come up at the last two City Council meetings. Published within the agenda are the minutes of the October 6 City Council meeting wherein CM/DeStefano spoke to those issues with respect to trees, tree removal, permits, authorization, etc. and for the speaker and anyone else those minutes clearly respond to all of the concerns raised. Bottom line is that all of the actions that were taken were in accordance with the Environmental Impact Report, the Conditions of Approval, the City's regulations, Codes and Ordinances regarding this particular project. There is apparently some confusion regarding the informational letter of September 2013 that the speaker was referring to. That letter was with respect to a revision to the previously approved 2008 reports and authorization. All of those documents from day one of consideration of the project including the City Council's approval in 2006 together with implementing documents to date are available as part of the public record. In fact, staff has previously provided numerous copies of those documents to various parties of interest and will continue to do so. C/Lin asked CA/DeBerry to comment on political literature and his reference to content which referred to the candidate's voting record and referred to the content of the literature as a "criminal" act which puzzled C/Lin. This is a country of free speech and asked if in CA/DeBerry's opinion the language in the literature constituted a "criminal" act. If not, in his opinion, it is a misleading comment in a public forum. CA/DeBerry said he is not aware of any scenario where such content would be considered a "criminal" act. If it is true, there is no defense to liable or slander but it would be up to the person who was being addressed in that particular flier to pursue a civil case if he was presented in a false, slanderous or libelous manner. It would never constitute a criminal act. As Council Members are aware, the First Amendment is given significant reign in the area of campaigns, much to the chagrin of some candidates. OCTOBER 20, 2015 PAGE 7 CITY COUNCIL 4. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — October 22, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Planning Commission Meeting — October 27, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Halloween Haunted House — October 30 and 31, 2015 — 6:00 p.m. to 9:00 p.m., Heritage Park, 2900 S. Brea Canyon Road. Admission Fee $5.00 per person. 5.4 Annual Fall Fun Festival — October 31, 2015 — 4:30 p.m. to 8:30 p.m., Heritage Park, 2900 S. Brea Canyon Road. 5.5 Election Day — November 3, 2015 — Polls open from 7:00 a.m. to 8:00 p.m. Information available at www.LAvote.net 5.6 City Council Meeting — November 3, 2015 — 6:30 p.m., SCAQMD/Government Center, 21865 Copley Drive. 6. CONSENT CALENDAR: MPT/Lyons moved, C/Herrera seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES 6.1.1 Study Session of October 6, 2015 —as presented. 6.1.2 Regular Meeting of October 6, 2015 — as presented. 6.2 RATIFIED CHECK REGISTER — Dated October 1, 2015 through October 14, 2015 totaling $1,924,665.07. 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Herrera congratulated Alex Lee. How proud his parents must be of him and his achievements. She thanked all of the Leo's who do volunteer work at the different schools and thanks to Wanda and Jack Tanaka for their dedication in leading these wonderful kids for the past 15 years. She thanked former OCTOBER 20. 2015 PAGE 8 CITY COUNCIL Congressman Gary Miller for his many years of service to Diamond Bar as one of its founding fathers and the region. Congressman Miller has been a true public servant and truly dedicated to serving. She welcomed Assistant Fire Chief Jim Robison and said she was glad to know that he attended school and grew up in Diamond Bar. This City grows very distinctive people. Everyone please vote on November 3. There is not a whole lot on the ballot but what is there is very important because every vote counts. When she was first elected to the City Council she was in a tie after a recount and as Congressman Miller recounted, her name was pulled out of the trash can by then Council Member Bob Huff. Every vote counts and every person is important so please exercise this right and privilege. C/Tanaka reported on his activities from the end of August where he attended the Pomona Unified School District Board meeting, a Neighborhood Watch meeting on Golden Prados, the Parks and Recreation Commission meeting during which more than 100 Volunteens were recognized for volunteering over 1700 hours during the summer, attended the retirement open house for Assistant Fire Chief David Stone. C/Tanaka welcomed new Assistant Fire Chief Jim Robinson. At the end of the month he attended the one year anniversary for Crunch Fitness, last month's Business of the Month. He congratulated Diamond Bar Community Heroes who were recognized at the Diamond Bar Day at the LA County Fair — Ray McMullan, Richard and Rosette Clippinger and Garrett Masuda. He attended a couple of fundraisers for the Big Yellow Bus Program for the LA County Fair that provides free trips for children to the LA County Fair. Yesterday he attended a fundraiser at Chili's for Miss Diamond Bar, Alexandra Ornelas, who will be competing for the title "Miss Teen California." He asked that tonight's meeting be adjourned in memory of longtime Diamond Bar resident, Joy Summers. Condolences to her husband Jack and the Summers family, and Vernon Reacher. Condolences to his wife Sonya and the Reacher family. C/Lin stated that last Friday he and M/Tye attended the Meals on Wheels annual meeting at the Pacific Palms. One of the highlights was acknowledging Congressman Gary Miller. One of the things he learned was that Congressman Miller has advocated for Meals and Wheels and in fact, had been the Master of Ceremonies for 15 years straight. MPT/Lyons said that earlier Ruth Low talked about the program that was presented last Wednesday in the Windmill Room about becoming American and she felt it was one of the best programs she had ever seen. What Ruth Low did not say was that she was instrumental in putting the program together and recruited all of the speakers on the panel who were Diamond Bar residents. Their reasons for coming to the United States were varied and very interesting. It is nice to have residents like Ruth Low and others Friends of the Library who put together these very interesting and informative programs which is greatly appreciated by the community. Last Thursday night she attended the San Gabriel Valley Council of Governments meeting which was primarily about regional transportation. One of the more interesting parts of the program is OCTOBER 20, 2015 PAGE 9 CITY COUNCIL sponsored by AQMD which will provide incentives to residents and residents of other communities to buy down the cost of a residential car charger for those who have electrical cars. The grants for this program will be between $250 and $500. She asked CM/DeStefano to check on the program and get it noticed to the residents so that they can participate. Please vote! M/Tye congratulated Alex Lee who has been involved in Leo's for a long time and to be Leo of the Year caps a fine effort of volunteering and it is good to hear that he is volunteering in LA and USC. He congratulated Congressman Miller. When one thinks about someone giving 26 years of their life to elected office it is obvious that he has given a great deal to Diamond Bar, to the region and to the country for which Diamond Bar is very grateful. Please vote. When one realizes that C/Herrera was elected in a tie which was not decided until a week after the election, Walnut Valley Water District member Scarlett Kwong won by one vote and West Covina Council Member Mike Spence won by six votes after a recount it is apparent that your vote counts. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the City Council Meeting at 8:03 p.m. In memory of Joy Summers and Vernon Reacher. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2015. STEVE TYE, MAYOR Agenda No. 6.2(a) CITY OF DIAMOND :, NW4UTSC• •• • • • • _' # *•• 201521810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JULY 23, Chair/Hsieh called the Parks and Recreation Commission meeting to order at 7:05 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Herndon led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, and Vice Chairman Lew Herndon and Chairwoman Kim Hsieh Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1.1 Approval of Minutes for the June 25, 2015 regular meeting - as presented. C/Grundy moved, C/Liang seconded, to approve the meeting minutes of June 25, 2015 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Liang, Owens, VC/Herndon, Chair/Hsieh NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 1.2 Transmittal of "Letter of Commendation" to the Diamond Bar Soccer League. VC/Herndon moved, C/Liang seconded, to approve and transmit the Letter of Commendation to the Diamond Bar Soccer League. Without objection, the motion was so ordered. July 23, 2015 PAGE 2 P&R COMMISSION 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey VC/Herndon spoke off -mike. 2.1.1 Power Point Presentation on 4th of July Blast — CSC/Tarazon C/Grundy asked if the City sends thank you letters to some of the more notable contributors/collaborators. CSC/Tarazon said it is typically not done but if the Commission would like to send letters staff can make that happen. C/Grundy said he would go with CSC/Tarazon's judgement for anyone she feels goes the extra mile to help make the event a success and he thinks it would be great to let them know how much their participation is appreciated. C/Owens asked if the school district charged the City for using their facility and if so, what was the charge, and CSC/Tarazon said the school district does charge the City for the facility, personnel, etc. and this item is included in the City's annual budget. Chair/Hsieh asked what the school district charged in the past and CSC/Tarazon said that depending on the amount of preparation the school district has to do prior to the event the charge has been in the $3,000 to $3,500 range. In this case ValleyCrest Landscaping took care of the preparation and the cost will likely be in the $2,000 range for this year's event. CSC/Tarazon responded to VC/Herndon that typically, the school district will send an itemized invoice which includes the flat fee for the school and any additional prep work. Chair/Hsieh asked how this year compared to last year. CSC/Tarazon said she believed attendance was definitely up compared to attendance at Lorbeer. Diamond Bar High School is a premier location with onsite parking whereas, the City has to shuttle people from parking lots to Lorbeer Middle School because there is virtually no onsite parking. In addition, larger shuttles can be used at Diamond Bar High School. During the wrap up meeting some tweaks were discussed, the most notable being that the audience will be moved back 50 feet to account for prevailing winds. She said her preference would be to hold the event at Diamond Bar High School. CSD/Rose said that he and PMS/Jordan fully support using Diamond Bar High School because one of the big benefits of that location is that it allows for the football field at Lorbeer to be closed immediately after school is out to begin growing grass and installing turf for the next season. July 23, 2015 PAGES P&R 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on Ronald Reagan and Star Shine Parks — PMS/Jordan C/Grundy asked if there were any plans to replace the grass on the hill at Ronald Reagan and PMS/Jordan said the area is considered to have "gratuitous" grass. Staff is looking at replacing the grass in the future with drought tolerant plants/trees. Chair/Hsieh asked if the median along Diamond Bar Boulevard belonged to the City and PMS/Jordan said they are City owned. Chair/Hsieh said everything is turning brown and wondered if the City could use recycled water. PMS/Jordan said the City has recycled water in town. Unfortunately, there is no recycled water available at that elevation. Diamond Bar Boulevard is irrigated with potable water and the City has a mandate from the State Water Board effective June 1 that any medians that were irrigated with potable water had to be turned off which is why the medians are getting crunchy and turning brown. The City has a large investment in the trees along Diamond Bar Boulevard and is paying West Coast Arborists to hand water the trees to sustain them until the City gets the grant funding from MWD to complete a turf replacement which is coming in the next few months. 2.3 CIP Projects — CSD/Rose A. Diamond Canyon Park — in plan check. The permitting process is expected to be on the LA County Board of Supervisors August 4 agenda with construction to begin shortly thereafter. B. Design of Heritage Park and Community Center Improvements — Staff met with the consultant to review items being considered for improvement. At this point staff is waiting for basic drawings for configuring improvements in the park. C. Pantera Park Trail & Steep Canyon Trail — plans are about 70 percent complete. Staff expects an update next week and hopes to get the project out to bid soon. D. Design of Longview Park South and Stardust — The City's consultant reviewed the play equipment at both parks to make sure that the City has the most current information on play equipment for the two play areas before moving forward. E. Longview Park North — New swings & rubber surface — The City's consultant is working on plans and once he has the approved plans the project will go out to bid. July 23, 2015 PAGE 4 P&R COAUMSSION F. Dog Park Improvements — Pantera Park — trees have been planted and the solar irrigation controller system is operational. The park looks quite different since 50 trees have been planted. G. Larkstone Park Update — Staff met today with Lewis Operating Corp, the owner of the property adjacent to the park for development of a housing tract. Lewis is in the process of selling its project and their goal is to continue putting everything together, respond to all of the corrections required by the City and move the project into a Final Map at which time they will sell the property. Lewis said they have 12-20 different developers that are interested in looking at the project and the hope is that the property will be sold to a very anxious -to -build developer because the park will be built with the housing development. CSD/Rose updated the Commission on items discussed during the previous Commission meeting. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: Chair/Hsieh announced that following last Tuesday's Council Meeting she spoke with Joe Ruzicka about the water tour and he asked if the Commissioners would be interested in participating in a tour and if so, he would make the arrangements. It is an educational forum for explaining the area water source. C/Grundy and VC/Herndon said they would be interested in participating in the forum. C/Grundy said that seeing the Power Point presentation on the 4th of July Blast and all of the preparation that goes into the event opened his eyes to how much effort is put into the event. He said great job and thank you to staff and all of the other participating partners. C/Liang echoed C/Grundy's statement and also said it was a great job. There is a lot of work involved which requires a lot of interpersonal skills for which he commends the entire Community Service Department. VC/Herndon said the 4'h of July Blast was very nice and the vendor portion went well too. He was not happy with his booth's location but the event came off well. Several of the food vendors were out among the crowd trying to sell their wares which his booth did not do because he wanted to follow the rules. Next year staff might want to reinforce those rules. C/Grundy asked which groups were moving through the crowd and VC/Herndon said he believed it was primarily the Scouts and Fire Explorers. They had a lot of people in their booths and they were kept busy. July 23, 2015 PAGE 5 P&R COMMISSION VC/Herndon said that following the field, allocation meeting and controversy about Pop Warner not being able to practice the City came through. Part of the problem is that the City is trying to maintain Lorbeer but the drought has compounded the issue of lack of field availability. Saturday he attended the Pop Warner dinner following their golf tournament and there were a lot of wet golfers which to him was a little ironic. C/Owens said he attended the 4t" of July Blast and congratulated CSC/Tarazon and her staff. It was the first time he had been to Diamond Bar High School since all of the improvements had been made and wondered how it would work. It seemed there were significantly more attendees and no problems. The Concerts are nice too. Chair/Hsieh thanked staff for their great work and concurred with other Commissioner's comments. She asked for a copy of tonight's PowerPoint. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, Chair/Hsieh adjourned the meeting at 8:12 p.m. The foregoing minutes are hereby approved this 22 day of OCTOBER 2015. Respe3c ully ubmitted, f, 0 SECRETARY Attest: E. e� KIM HSIEH, CHA IhWOMAN Agenda No. 6.2(b) CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 AUGUST 27, 2015 CALL TO ORDER: Acting Chairman/Grundy called the Parks and Recreation Commissionmeetingto order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens Absent: Vice Chairman Lew Herndon and Chairwoman Kim Hsieh Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator PRESENTATION TO SUMMER VOLUNTEENS OF 2015 — CSC/Meyers RECESS: AC/Grundy recessed the meeting at 7:20 p.m. RECONVENE: AC/Grundy reconvened the meeting at 7:30 p.m. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the July 23, 2015 regular meeting - as presented C/Liang moved, C/Owens seconded, to approve the meeting minutes of July 23, 2015 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Liang, Owens NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Herndon, Chair/Hsieh AUGUST 27, 2015 PAGE 2 P&R 1.2 Transmittal of "Letters of Commendation" to LACF Captain Richard Ruelas; and, Diamond Bar High School staff member Doug Medford. — Without objection. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey 2.2 Parks Report — PMS/Jordan AC/Grundy asked if there is a schedule for testing the drinking fountains at parks to make sure fountains are working on a daily basis. PMS/Jordan responded that the Parks and Maintenance Inspector/Technician checks the parks on a regular basis. AC/Grundy said that during the heatwave when people really need drinking water he wants to make sure the City is taking care of the drinking fountains so that people have access to water. 2.2.1 Power Point Presentation on Grandview Trail/Summitridge Trail — PMS/Jordan 2.3 CIP Projects — CSD/Rose A. Diamond Canyon Park Design — The fourth round of plan check was completed and staff continues to meet with Lennar Homes to complete a few details. The Use Agreement with LA County Flood Control was completed and City staff executed the agreement which has been sent back to the Flood Control District for execution at which point the permit will be issued so that Lennar can commence building within the easement of the Brea Canyon channel in September. B. Design of Heritage Park and Community Center Improvements — CSD/Rose met with the consultant team and was provided a plan for a replacement restroom building. The design is currently under review by staff. C. Pantera Park Trail & Steep Canyon Trail — The design team continues to work on the design. Staff asked the consultant to revise some of the details in order to meet budget allocations. During the meeting last Monday it appeared that the details were worked out and the consultant is double-checking his numbers and once that is completed the project will go out to bid. D. Design of Longview Park South and Stardust Park — The play equipment was inspected and the City's intent is to replace the play equipment. Immediately following the inspection, the area was fenced and the play equipment at both locations is scheduled for removal. AUGUST 27, 2015 PAGE 3 P&R COMMISSION E. Longview Park North — New'swings & rubber surface — This project came in a little over budget for the new swings and a little under budget for the rubber surface and staff is hoping that when the surfacing is done it will actually come in under budget so that the extra money can be applied toward the in, of the project. The project is on hold until the funding is determined. F. Larkstone Park Update — Staff met with Lewis Homes last week and were told that Lewis Homes sold the project to Lennar Homes so Lennar Homes will construct the housing development adjacent to Larkstone Park and build Larkstone Park. On September 3 staff will meet with Lewis in order to get the park plans through plan check. The process of Lennar Homes acquiring the property will take about 60 days and between now and November staff wants to make sure all of the plans are reviewed and the project is ready to move forward. 2.4 List of pending Commission requests - CSD/Rose CSD/Rose stated that staff has put the slope at Ronald Reagan Park on the list of turf areas that need to be removed to conserve water. He updated the Commission on the City's water conservation efforts. The City committed to reduce water usage by 25-26 percent. Citywide, there has been a reduction of about 52-53 percent. In the parks if is closer to 33 percent. Because Pantera was reseeded it consumed its full usage. Lorbeer was reseeded as well but water usage is billed to the. school district. 3. OLD BUSINESS: None 4. NEW BUSINESS: 4.1 Regular Commission Meeting scheduled for September 24, 2015.. CSD/Rose stated that staffs recommendation is that the Commission adjourn the August 27, 2015 Parks and Recreation Commission meeting to October 22, 2015 due to anticipated lack of quorum on September 24, a meeting scheduled on the same day as the Diamond Bar Day at the LA County Fair. C/Owens moved, C/Liang seconded to adjourn the August 27, 2015 Parks and Recreation Commission meeting to October 22, 2015 due to anticipated lack of quorum on September 24. Without objection, the motion was so ordered. AUGUST 27, 2015 PAGE 4 P&R COMMISSION 5. ANNOUNCEMENTS: ,i C/Owens commended the Volunteens who were honored this evening. C/Liang concurred with C/Owens and said he believed it was the largest group of Volunteens he had experienced during his tenure on the Commission. He thanked staff for efforts in coordinating the group and activities. He also thanked staff for their presentations: AC/Grundy added his sentiment that seeing all of the Volunteens and hearing their names read highlight how many there have been and what a tremendous program this has been. Thanks to CSC/Meyers and staff who run the program. He thanked Jack and Wanda Tanaka for being present this evening and for consistently working with the teens and their programs including Volunteens and DB4Youth. Their dedication toward helping teens and youth programs is very visible and appreciated. He thanked staff for their reports. He hopes to be able to attend the fair this year. ADJOURNMENT: C/Owens moved, C/Liang seconded to adjourn the meeting. With no one objecting and no further business before the Parks and Recreation Commission, AC/Grundy adjourned the meeting at 8.06 p.m. . The foregoing minutes are hereby approved this 22 day of October 2015. Respe u Submitted, I SECRETARY MINUTES OF OF DIAMOND B MEETING OF PLANNING • SEPTEMBER 8, 2015 Agenda No. 6.3 Chair/Low called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Farago led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Frank Farago, Bob Nishimura, Raymond Wolfe, Jennifer "Fred" Mahlke; Chairperson Ruth Low Also present: Greg Gubman, Community Development Director; Grace Lee, Senior Planner; Natalie T. Espinoza, Assistant Planner; and Stella Marquez, Administrative Coordinator. _ • ■ Michelle Yi, 2865 Woodbridge Court, Board President, Diamond Bar Country Estates Association, presented a petition opposing the installation of a cell tower within the community and recited the reasons for the opposition contained in the petition. Theresa Lee, 22379 Kicking Horse Drive, spoke about removal of trees and grading without permits by the Millennium Development project. CDD/Gubman responded to Ms. Yi stating that the cell tower matter has been submitted to the City but has not yet been scheduled for Planning Commission consideration. When it is scheduled for public hearing the matter will be heard and evidence will be presented with staffs recommendation and Commission consideration. In such matters there are appeal processes that can be followed after the decision is rendered. Submitting the petition to staff this evening enters it into the administrative record for this project, but it is not allowed to be submitted into the public hearing record. In short, when the public hearing is held, in order for it to be accepted as part of the public hearing record, another copy or an updated copy of that petition would have to be presented at that time. SEPTEMBER 8, 2015 PAGE 2 PLANNING COMMISSION Chair/Low asked if the information presented by Ms. Lee could be discussed or considered this evening. CDD/Gubman responded that there was a Tree Removal Permit granted around 2008 and there was a Clear and Grub Permit granted about the same time which coincided with the economic downturn. The intent at that time was to clear the site under the supervision of a biological monitor for reporting to the California Fish & Wildlife Department and to document the tree removals as part of the larger mitigation package for the site. The reason for the clearing was to have it completed prior to nesting season so that the site would not be encumbered when the grading took place. In short, there was permission granted to remove the trees. Whether or not the photos depict unpermitted grading, he would not be qualified to comment. However, the matter will be forward to the Public Works Department for a response to the speaker. Staff has been in communication with The Country's HOA board and will follow through. 3. APPROVAL OF AGENDA: As presented 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting of August 25, 2015. C/Farago moved, C/Nishimura seconded, to approve the Minutes of the August 25, 2015, Meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Farago, Nishimura, Wolfe, VC/Mahlke, Chair/Low NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 5. OLD BUSINESS: None 6. NEW BUSINESS: 6.1 Development Review and Minor Conditional Use Permit No. PL2015-47. This matter has been postponed at the applicant's request and will be re - noticed for a future hearing date. 0 PROJECTADDRESS: 1222 Calbourne Drive Diamond Bar, CA 91765 CDD/Gubman stated that no Commission action was required. 6.2 Comprehensive Sign Program No. PL2015-396. The applicant has withdrawn the application. PROJECTADDRESS: 21450 Golden Springs Dr., LLC Diamond Bar, CA 91765 CDD/Gubman stated that no Commission action was required. 7.1 Conditional Use Permit No. PL2015-300 — Under the authority of Diamond Bar Municipal Code (DBMC) Section 22.58, the property owner and applicant requested a Conditional Use Permit to operate an 815 square foot art studio with ancillary retail sales located within a 42,214 square foot office building. The subject property is zoned Neighborhood Commercial (C-1) with an underlying General Plan land use designation of Professional Office. PROJECT ADDRESS: PROPERTY OWNER/ APPLICANT: 3333 Brea Canyon Road, Unit 220 Diamond Bar, CA 91765 Arco Office Investment, LLC. 17528 Rowland Street City of Industry, CA 91748 AP/Espinoza presented staffs report and recommended Planning Commission approval of Conditional Use Permit No. PL2015-300, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Chair/Low asked if accessible spaces were provided in the parking allocation and AP/Espinoza stated that they are a part of the overall 122 parking spaces. The project site was recently updated at which time the accessible spaces were updated (to current standards) as well. Chair/Low opened the public hearing. SEPTEMBER 8, 2015 PAGE 4 PLANNING COMMISSION With no one present who wished to speak on this matter, Chair/Low closed the Public Hearing. C/Nishimura moved, VC/Mahlke seconded, to approve Conditional Use Permit No. PL2015-300, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution and corrected by staff. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Farago, Nishimura, Wolfe, VC/Mahlke, Chair/Low NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 8. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Nishimura thanked residents and students in attendance and stated that it was encouraging to see that individuals were participating in City government. At the September 15 City Council Meeting, the Diamond Bar Girls Softball Team that went to the state tournament will be recognized. C/Wolfe encouraged everyone to be prepared and remain safe in the hot weather. Chair/Low thanked the audience for their participation and staff for a great job and due diligence in keeping up with all that is going on in the City. She hoped that everyone had a good Labor Day. 9. STAFF COMMENTS/INFORMATIONAL ITEMS: 9.1 Public Hearing dates for future projects. CDD/Gubman reported that there are no agenda items for the September 22, 2015, meeting and the meeting will go dark. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chair/Low adjourned the regular meeting at 7:35 p.m. to October 13, 2015. The foregoing minutes are hereby approved this 13th day of October, 2015. Attest: Respectfully Submitted, G eg Gubman Community Development Director 16w, Ruth Low, Chairperson CITY COUNCIL Agenda it 6.4 Meeting Date. November 3, 2015 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Ma a r TITLE: Ratification of Check Register da ed October 15, 2015 through October 28, 2015 totaling $ 1,138,640.51 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,138,640.51 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated October 15, 2015 through October 28, 2015 for $ 1,138,640.51 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Allen Accounting Technician R VIEW BY: ;!✓ tG�J�VOG�V"VOVti v� Finance Director Attachments: Affidavit and Check Register — 10/15/15 through 10/28/15. CITY OF DIAMOND The attached listings of demands, invoices, and claims in the form of a check register including checks dated October 15, 2015 through October 28, 2015 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $943,616.41 Com Org Support Fund $600.00 Prop A - Transit Fund $115,579.99 Prop C - Transit Tax Fund $2,874.88 Intergrated Waste Management Fund $12,746.19 Com Dev Block Grant Fund $4,067.20 LLAD 38 Fund $7,234.17 LLAD 39 Fund $4,435.60 LLAD 41 Fund $2,743.62 Used Motor Oil Blk Grant $192.50 Capital Imp Projects Fund $32,547.25 Eq Replacement Fund $6,593.30 Computer Eq Rep[ Fund $5,409.40 $1,138,640.51 Signed: Dianna Honeywell Finance Director SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 10/29/2015 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.,000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 114061 10/15/15 10BRETRO 10-8 RETROFIT INC 5204090 LIGHT BAR INSTALL 0.00 4,320.51 10100 114062 10/15/15 DRIVERAL ALLIANT INSURANCE SERVIC 001 SPL EVENT INS-JUL-SPT 0.00 9,925.00 10100 114063 10/15/15 ATC AMERICA'S TIRE COMPANY 001 REFUND -FALSE ALARM 0.00 250.00 10100 114064 10/15/15 HAUGAMY AMY HAUG 0014060 REIMB-TANG SUPPLIES 0.00 331.86 10100 114065 10/15/15 BESTLTG BEST LIGHTING PRODUCTS 0015340 SUPPLIES -PARKS 0.00 628.39 10100 114066 10/15/15 CACOMMER CALIFORNIA RETROFIT INC 0015333 SUPPLIES -DHC 0.00 170.04 10100 114066 10/15/15 CACOMMER CALIFORNIA RETROFIT INC 0015340 SUPPLIES-C/HALL 0.00 170.04 TOTAL CHECK 0.00 340.08 10100 114067 10/15/15 CHENBIN BIN CHEN 001 RECREATION REFUND 0.00 84.00 10100 114068 10/15/15 CHENYIN YINGFAN CHEN 001 RECREATION REFUND 0.00 84.00 10100 114069 10/15/15 REINBERG CNC PRINTWERKS 0014090 PRINT SVCS -ENVELOPES 0.00 367.33 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-EN 10-699 0.00 356.40 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 13-221 0.00 480.00 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PL 14-238 0.00 480.00 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 0.00 574.65 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 14-5296 0.00 583.37 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 14-301 0.00 662.50 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 0.00 1,456.65 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 12-1296 0.00 1,730.65 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 13-229 0.00 3,192.50 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 14-343 0.00 630.04 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 13-229 0.00 8,092.50 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PL 14-238 0.00 86.40 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PL 13-221 0.00 86.40 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 11-377 0.00 33.79 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -EN 10-699 0.00 64.15 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 14-5296 0.00 105.01 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 12-1296 0.00 112.37 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 14-343 0.00 113.41 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 14-301 0.00 119.25 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-PR 11-377 0.00 187.73 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 12-1296 0.00 311.52 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 0.00 -1,456.65 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 0.00 -574.65 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 12-1296 0.00 -311.52 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 14-5296 0.00 -105.01 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PL 14-238 0.00 -86.40 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PL 13-221 0.00 -86.40 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -EN 10-699 0.00 -64.15 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 11-377 0.00 -33.79 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 12-1298 0.00 -20.23 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 14-301 0.00 -119.25 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 14-343 0.00 -113.41 1 SUNGARD PENTAMATION INC PAGE NUMBER: 2 DATE: 1.0/29/2015 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 0.00 -1.81 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -FPL 13-229 0.00 1.81 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 13-229 0.00 10.04 10100 114070 10/15/15 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEE -PR 12-1298 0.00 20.23 TOTAL CHECK 0.00 16,518.10 10100 114071 10/15/15 HALLFORE DAVID EVANS AND ASSOCIAT 0015551 CONSULTANT SVCS -AUG 0.00 758.39 10100 114071 10/15/15 HALLFORE DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-PLAN CHECK 0.00 202.50 10100 114071 10/15/15 HALLFORE DAVID EVANS AND ASSOCIAT 0015510 PROF.SVCS-INSPECTIONS 0.00 2,479.0B 10100 114071 10/15/15 HALLFORE DAVID EVANS AND ASSOCIAT 0015510 PROF.SVCS-INSPECTIONS 0.00 3,517.10 10100 114071 10/15/15 HALLFORE DAVID EVANS AND ASSOCIAT 0015510 PROF.SVCS-INSPECTIONS 0.00 1,079.12 10100 114071 10/15/15 HALLFORE DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-PLAN CHECK 0.00 244.63 10100 114071 10/15/15 HALLFORE DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-PLAN CHECK 0.00 206.26 10100 114071 10/15/15 HALLFORE DAVID EVANS AND ASSOCIAT 0015551 PROF.SVCS-PLAN CHECK 0.00 100.00 TOTAL CHECK 0.00 8,587.08 10100 114072 10/15/15 DENNISCA CAROL A DENNIS 0014030 PROF.SVCS-CNCL MTG 0.00 175.00 10100 114073 10/15/15 DFSFLOOR DFS FLOORING LP 0014093 MATED SVCS -CITY HALL 0.00 550.00 10100 114073 10/15/15 DFSFLOOR DFS FLOORING LP 0014093 MAINT SVCS -LIBRARY 0.00 635.00 10100 114073 10/15/15 DFSFLOOR DFS FLOORING LP 0014093 MAINT SVCS -CITY HALL 0.00 790.00 TOTAL CHECK 0.00 1,975.00 10100 114074 10/15/15 DIGITALS DIGITAL SURVEILLANCE 5304070 S/CAMERA PROJ-HRTGE 0.00 4,937.99 10100 114074 10/15/15 DIGITALS DIGITAL SURVEILLANCE 5304070 S/CAMERA PROJ-HRTGE 0.00 471.41 TOTAL CHECK 0.00 5,409.40 10100 114075 10/15/15 DMSCONSU DMS CONSULTANTS CIVIL IN 2505510 ENG SVCS-D/B,B/CYN 0.00 2,705.00 10100 114076 10/15/15 EXTERMIN EXTERMINETICS OF SO CAL 0015340 FIRE ANTS -HERITAGE 0.00 375.00 10100 114076 10/15/15 EXTERMIN EXTERMINETICS OF SO CAL 0014093 RODENT CONTROL -SEPT 0.00 65.00 10100 114076 10/15/15 EXTERMIN EXTERMINETICS OF SO CAL 0015333 RODENT CONTROL -SEPT 0.00 75.00 10100 114076 10/15/15 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL -HERITAGE 0.00 40.00 10100 114076 10/15/15 EXTERMIN EXTERMINETICS OF SO CAL 0015333 RODENT CONTROL -SEPT 0.00 40.00 10100 114076 10/15/15 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL -PETERSON 0.00 50.00 10100 114076 10/15/15 EXTERMIN EXTERMINETICS OF SO CAL 0015340 SQUIRREL CONTROL -SEPT 0.00 50.00 10100 114076 10/15/15 EXTERMIN EXTERMINETICS OF SO CAL 0015340 PEST CONTROL-PANTERA 0.00 30.00 TOTAL CHECK 0.00 725.00 10100 114077 10/15/15 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 0.00 26.42 10100 114077 10/15/15 FEDEX FEDEX 001 EXPRESS MAIL-PL15-274 0.00 38.13 10100 114077 10/15/15 FEDEX FEDEX 001 EXPRESS MAIL-PL13-465 0.00 64.34 10100 114077 10/15/15 FEDEX FEDEX 001 EXPRESS MAIL-PL14-301 0.00 102.13 10100 114077 10/15/15 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 0.00 282.68 TOTAL CHECK 0.00 513.70 10100 114078 10/15/15 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 SAND BAGS-F/STATION 0.00 621.30 10100 114078 10/15/15 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 SAND SAGS-F/STATION 0.00 152.60 TOTAL CHECK 0.00 773.90 10100 114079 10/15/15 GRAFFITI GRAFFITI CONTROL SYSTEMS 0015230 GRAFFITI REMOVAL -SEPT 0.00 2,912.00 SUNGARD PENTAMATION INC PAGE NUMBER: 3 DATE: 10/29/2015 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 -----DESCRIPTION------ SALES TAX SUPPLIES -CITY HALL 0.00 WASTE HAULER REPORTS 0.00 MEMBERSHIP DUES-T/C 0.00 LEGAL AD-P/HEARING FUND - 001 - GENERAL FUND LEGAL AD -ELECTION 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 114080 10/15/15 HOMEDEPO HOME DEPOT CREDIT SERVIC 0014095 10100 114081 10/15/15 SUSTAINA HULS ENVIRONMENTAL MANAG 1155515 10100 114082 10/15/15 IIMC IIMC 0014030 10100 114083 10/15/15 IVDB INLAND VALLEY DAILY BULL 0014030 10100 114083 10/15/15 IVDB INLAND VALLEY DAILY BULL 0014030 10100 114083 10/15/15 IVDB INLAND VALLEY DAILY BULL 001 10100 114083 10/15/15 IVDB INLAND VALLEY DAILY BULL 001 10100 114063 10/15/15 IVDB INLAND VALLEY DAILY BULL 001 10100 114083 10/15/15 IVDB INLAND VALLEY DAILY BULL 001 10100 114083 10/15/15 IVDB INLAND VALLEY DAILY BULL 001 10100 114083 10/15/15 IVDB INLAND VALLEY DAILY BULL 001 10100 114083 10/15/15 IVDB INLAND VALLEY DAILY BULL 001 TOTAL CHECK REHAB PROJ-AREA 3 0.00 10100 114084 10/15/15 DBDELI AGANA LEE 0014090 10100 114085 10/15/15 LEWISENG LEWIS ENGRAVING INC. 0014090 10100 114086 10/15/15 LOOMIS LOOMIS 0014090 10100 114087 10/15/15 METROLIN METROLINK 1125553 10100 114087 10/15/15 METROLIN METROLINK 1125553 TOTAL CHECK 10100 114088 10/15/15 HEAD HEAD LLC 0014095 10100 114089 10/15/15 NEILARMS NEIL ARMSTRONG PTA 0114010 10100 114090 10/15/15 NIKRASHK ASHKAAN NIKRAVAN 001 10100 114091 10/15/15 NORIMARI MARICELA NORIEGA 001 10100 114091 10/15/15 NORIMARI MARICELA NORIEGA 001 TOTAL CHECK 10100 114092 10/15/15 OFFICEMA OFFICEMAX INC 0014090 10100 114092 10/15/15 OFFICEMA OFFICEMAX INC 0014030 10100 114092 10/15/15 OFFICEMA OFFICEMAX INC 0014090 TOTAL CHECK 10100 114093 10/15/15 OLYMPIC OLYMPIC STAFFING SERVICE 0015310 10100 114094 10/15/15 ONWARDEN ONWARD ENGINEERING 2505510 10100 114094 10/15/15 ONWARDEN ONWARD ENGINEERING 2505510 TOTAL CHECK 10100 114095 10/15/15 PUBLICST PUBLIC STORAGE #23051 0014090 10100 114096 10/15/15 QUINNREN QUINN RENTAL SERVICES 0015340 -----DESCRIPTION------ SALES TAX SUPPLIES -CITY HALL 0.00 WASTE HAULER REPORTS 0.00 MEMBERSHIP DUES-T/C 0.00 LEGAL AD-P/HEARING 0.00 LEGAL AD -ELECTION 0.00 LEGAL AD -PL 2015-201 0.00 LEGAL AD -PL 2015-34 0.00 LEGAL AD -PL 2015-300 0.00 LEGAL AD -PL 2013-571 0.00 LEGAL AD -PL 2015-396 0.00 LEGAL AD -PL 2015-240 0.00 LEGAL AD -PL 2015-047 0.00 0.00 MTS SUPPLIES-MTG 0.00 PRINT SVCS -CITY TILE 0.00 COURIER SVCS -SEPT 15 0.00 CITY SUBSIDY -SEPT 15 0.00 METROLINK PASS -SEPT 0.00 0.00 MAINT SVCS -APP 0.00 COMM ORD SUPPORT FUND 0.00 RECREATION REFUND 0.00 FACILITY CHRGS-DBC 0.00 FACILITY REFUND -DBC 0.00 0.00 SUPPLIES -GENERAL 0.00 SUPPLIES-CMGR 0.00 SUPPLIES -GENERAL 0.00 0.00 TEMP SVCS-C/S 9/24 0.00 REHAB PROJ-M/CYN AUG 0.00 REHAB PROJ-AREA 3 0.00 0.00 STORAGE RENTAL-NOV 15 0.00 EQ RENTAL-M/HILL PK 0.00 AMOUNT 162.88 550.00 195.00 183.64 115.88 433.12 442.36 442.36 451.60 454.68 454.68 491.64 3,469.96 121.35 19.62 868.04 14,493.45 57,973.60 72,467.25 237.00 100.00 84.00 -17.00 500.00 483.00 464.90 21.36 134.13 620.39 158.88 10,935.00 18,907.25 29,842.25 327.00 230.81 SUNGARD PENTANATION INC DATE: 10/29/2015 TIME: 08:06:49 CITY OF DIAMOND BAR CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX 10100 114097 10/15/15 REGIONAL REGIONAL CHAMBER OF COMM 0014096 SERVICE CONTRACT-JUL 0.00 10100 114097 10/15/15 REGIONAL REGIONAL CHAMBER OF COMM 0014096 SERVICE CONTRACT -AUG 0.00 10100 114097 10/15/15 REGIONAL REGIONAL CHAMBER OF COMM 0014096 SERVICE CONTRACT -SEPT 0.00 TOTAL CHECK 0.00 PAGE NUMBER: ACCTPA21 AMOUNT 1,000.00 1,000.00 1,000.00 3.000.00 10100 114098 10/15/15 RISC REGIONAL TAP SERVICE CEN 1125553 TAP MONTHLY PASS-JUL 0.00 14,833.60 10100 114098 10/15/15 RTSC REGIONAL TAP SERVICE CEN 1125553 TAP MONTHLY PASS -AUG 0.00 17,394.B0 10100 114098 10/15/15 RISC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY -JULY 15 0.00 3,840.40 10100 114098 10/15/15 RTSC REGIONAL TAP SERVICE CEN 1125553 CITY SUBSIDY -AUG 15 0.00 4,431.20 10100 114098 10/15/15 RISC REGIONAL TAP SERVICE CEN 1125553 COMMISSION -JULY 15 0.00 -560.22 10100 114098 10/15/15 RISC REGIONAL TAP SERVICE CEN 1125553 COMMISSION -AUG 15 0.00 -654.78 TOTAL CHECK 0.00 39,285.00 10100 114099 10/15/15 RODGERSJ JIMMIE RODGERS 001 RECREATION REFUND 0.00 5.00 10100 114100 10/15/I5 ROYALPAL ROYAL PAL PET SUPPLIES I 1155515 SUPPLIES -DOGGIE BAGS 0.00 938.60 10100 114101 10/15/15 SCFUELS SC FUELS 5204090 FUEL -SEPT 2015 0.00 1,364.01 10100 114101 10/15/15 SCFUELS SC FUELS 5204090 FUEL -SEPT 2015 0.00 908.78 TOTAL CHECK 0.00 2,272.79 10100 114102 10/15/15 SGVCOG SGV COUNCIL OF GOVERNMEN 0015551 TAC MTG-LIU/YOUNG 0.00 50.00 10100 114103 10/15/15 SIMPSONA SIMPSON ADVERTISING INC 0014095 DESIGN SVCS -DB CONN 0.00 1,765.00 10100 114104 10/15/15 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 52.58 10100 114104 10/15/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 83.75 10100 114104 10/15/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 86.74 10100 114104 10/15/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 1,015.42 10100 114104 10/15/15 SCE SOUTHERN CALIFORNIA EDIS 0015340 ELECT SVCS -PARKS 0.00 4,076.22 10100 114104 10/15/15 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVSC-DIST 38 0.00 572.59 10100 114104 10/15/15 SCE SOUTHERN CALIFORNIA EDIS 1395539 ELECT SVCS -DIST 39 0.00 485.66 10100 114104 10/15/15 SCE SOUTHERN CALIFORNIA EDIS 0015333 ELECT SVCS -DBC 0.00 8,867.15 10100 114104 10/15/15 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS -DIST 41 0.00 277.92 TOTAL CHECK 0.00 15,518.03 10100 114105 10/15/15 SPARKLET SPARKLETTS 0015340 EQ RENTAL-S/CYN PK 0.00 12.00 10100 114106 10/15/15 SUPERDIA SUPER DIAMOND AGE SENIOR 1255215 REIMB-LIABILITY INS 0.00 1,027.20 10100 114107 10/15/15 TERRYBER TERRYBERRY 0014060 SERVICE PIN-H/R 0.00 507.15 10100 114108 10/15/15 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD -PL 15-047 0.00 523.36 10100 114108 10/15/15 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD -PL 15-201 0.00 468.16 10100 114108 10/15/15 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD -PL 15-034 0.00 479.20 10100 114108 10/15/15 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD -PL 15-240 0.00 479.20 10100 114108 10/15/15 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD -PL 15-396 0.00 495.76 10100 114108 10/15/15 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD -PL 13-571 0.00 484.72 10100 114108 10/15/15 SGVT THE SAN GABRIEL VALLEY N 001 LEGAL AD -PL 15-300 0.00 457.12 10100 114108 10/15/15 SGVT THE SAN GABRIEL VALLEY N 0014030 LEGAL AD-P/HEARING 0.00 214.24 10100 114108 10/15/15 SGVT THE SAN GABRIEL VALLEY N 0014030 LEGAL AD -ELECTION 0.00 142.48 TOTAL CHECK 0.00 3,744.24 4 SUNGARD PENT APA, TION INC PAGE NUMBER: 5 DATE: 10/29/2015 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 114109 10/15/15 THESAUCE THE SAUCE CREATIVE SERVI 0015350 DESIGN SVCS-C/FAIR 0.00 172.00 10100 114109 10/15/15 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS -FAIR BNNAS 0.00 561.35 10100 114109 10/15/15 THESAUCE THE SAUCE CREATIVE SERVI 0015350 DESIGN SVCS -BANNERS 0.00 800.00 10100 114109 10/15/15 THESAUCE THE SAUCE CREATIVE SERVI 0015350 DESIGN SVCS-C/FAIR 0.00 800.00 10100 114109 10/15/15 THESAUCE THE SAUCE CREATIVE SERVI 0015350 DESIGN SVCS -BANNERS 0.00 1,913.75 TOTAL CHECK 0.00 4,247.10 10100 114110 10/15/15 ADELPHIA TIME WARNER CABLE 0014010 MODEM SVCS -COUNCIL 0.00 119.47 10100 114111 10/15/15 WVEF WALNUT VALLEY EDUCATIONA 0114010 COMM ORG SUPPORT FUND 0.00 500.00 10100 114112 10/15/15 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 107.65 10100 114112 10/15/15 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 1,079.27 TOTAL CHECK 0.00 1,186.92 10100 114113 10/15/15 DIEHLEVA WHITE NELSON DIEHL EVANS 0014060 TRNG-HAUG 0.00 325.00 10100 114113 10/15/15 DIEHLEVA WHITE NELSON DIEHL EVANS 0014050 TRNG-NEGRON/HNYWLL 0.00 650.00 TOTAL CHECK 0.00 975.00 10100 114114 10/15/15 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-EN 06-532 0.00 600.00 10100 114114 10/15/15 WILLDANG WILLDAN GEOTECHNICAL 001 PROF.SVCS-PR 15-1403 0.00 1,160.00 10100 114114 10/15/15 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE -PR 15-1403 0.00 208.80 10100 114114 10/15/15 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEES -EN 06-532 0.00 108.00 10100 114114 10/15/15 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEES -EN 06-532 0.00 -108.00 10100 114114 10/15/15 WILLDANG WILLDAN GEOTECHNICAL 001 ADMIN FEE -PR 15-1403 0.00 -208.80 TOTAL CHECK 0.00 1,760.00 10100 114115 10/15/15 WOODRUFF WOODRUFF SPRADLING & SMA 0014020 LEGAL SVCS -JULY 2015 0.00 8,640.00 10100 114117 10/22/15 4IMPRINT 4IMPRINT INC 1155515 PROMO ITEMS -RECYCLING 0.00 528.69 10100 114118 10/22/15 ALBADAWI MASIE ALBADAWI 001 FACILITY REFUND -DBC 0.00 100.00 10100 114119 10/22/15 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 CROSSING GUARD SVCS 0.00 7,040.21 10100 114120 10/22/15 AMBACHRI CHRISTINE AMBA 001 FACILITY REFUND-REAGA 0.00 50.00 10100 114121 10/22/15 AMERICOV AMERICOVER 0015350 SUPPLIES -COMM SVCS 0.00 462.24 10100 114122 10/22/15 CENTERIC ARTESIA ICE SKATING TRAI 0015350 CONTRACT CLASS -FALL 0.00 234.00 10100 114123 10/22/15 EANKEYSM SILL SANKEY SMITH 001 RECREATION REFUND 0.00 177.00 10100 114124 10/22/15 BEVERLYB BRENT BEVERLY 001 RECREATION REFUND 0.00 106.00 10100 114125 10/22/15 BLEDSOEM MIEKA BLEDSOE 001 FACILITY REFUND -DBC 0.00 550.00 10100 114126 10/22/15 BRAZELLK KRISTIE 13RAZELL 001 RECREATION REFUND 0.00 177.00 10100 114127 10/22/15 COCA CALIFORNIA CONTRACT CITI 0015510 STORMWATER WORK PLAN 0.00 3,636.43 SUNGARD PENTAMATION INC PAGE NUMBER: 6 DATE: 10/29/2015 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: txansact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 -----DESCRIPTION------ FUND - 001 - GENERAL FUND CONTRACT CLASS -FALL 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 114128 10/22/15 CAMPOSGE GENA LEE CAMPOS 0015350 10100 114129 10/22/15 CANEDERE DEREK CANE 001 10100 114130 10/22/15 CARRSTEP STEPHANIE CARR 001 10100 114131 10/22/15 CHANDLER JEFF CHANG 001 10100 114132 10/22/15 CHANGSTE STEPHANIE CHANG 001 10100 114133 10/22/15 CHENHSIN HSIN JU CHEN 001 10100 114134 10/22/15 CHENWALT WALTER CHEN 001 10100 114135 10/22/15 CHEVRONS CHEVRON STATION 001 10100 114136 10/22/15 CHOUPAUL PAULINE CHOU 001 10100 114137 10/22/15 DAYNITEC DAY A NITE COPY CENTER 0015510 10100 114136 10/22/15 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 10100 114139 10/22/15 DHMAINTE DH MAINTENANCE 0015333 10100 114139 10/22/15 DHMAINTE DH MAINTENANCE 0015340 10100 114139 10/22/15 DH14AINTE DH MAINTENANCE 0014093 TOTAL CHECK FACILITY REFUND-S/CYN 0.00 CONTRACT CLASS -FALL 10100 114140 10/22/15 DSA DIVISION OF THE STATE AR 001 10100 114141 10/22/15 EMERALD EMERALD LANDSCAPE SERVIC 0014093 10100 114141 10/22/15 EMERALD EMERALD LANDSCAPE SERVIC 0014093 TOTAL CHECK 10100 114142 10/22/15 ESTRMAUR MAURILIA ESTRADA 001 10100 114142 10/22/15 ESTRMAUR MAURILIA ESTRADA 001 10100 114142 10/22/15 ESTRMAUR MAURILIA ESTRADA 001 10100 114142 10/22/15 ESTRMAUR MAURILIA ESTRADA 001 TOTAL CHECK 10100 114143 10/22/15 EXCELLAN EXCEL LANDSCAPE INC 1415541 10100 114143 10/22/15 EXCELLAN EXCEL LANDSCAPE INC 1395539 TOTAL CHECK 10100 114144 10/22/15 EXPRESSM EXPRESS MAIL CORPORATE A 0014090 10100 114144 10/22/15 EXPRESSM EXPRESS MAIL CORPORATE A 001 TOTAL CHECK 10100 114145 10/22/15 GILLHARI HARINDER GILL 001 10100 114146 10/22/15 HENNDEBO DEBORA HENNESSEY 001 10100 114147 10/22/15 HIROSEJE JEFFREY HIROSE 0015350 -----DESCRIPTION------ SALES TAX CONTRACT CLASS -FALL 0.00 FACILITY REFUND -DBC 0.00 RECREATION REFUND 0.00 FACILITY REFUND-REAGA 0.00 RECREATION REFUND 0.00 RECREATION REFUND 0.00 RECREATION REFUND 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND-PNTRA 0.00 PRINT SVCS-P/WORKS 0.00 PROF.SVCS-H/R 0.00 MONTHLY MAINT-DHC 0.00 MONTHLY MAINT-PARKS 0.00 MONTHLY MAINT-C/HALL 0.00 0.00 SB 1186 FEES-JUL-SEPT 0.00 ADDL MAINT-C/HALL 0.00 MONTHLY MAINT-C/HALL 0.00 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND -DBC 0.00 FACILITY REFUND -DBC 0.00 0.00 ADDL MAINT-DIST 41 0.00 ADDL MAINT-DIST 39 0.00 0.00 EXPRESS MAIL -GENERAL 0.00 E/MAIL-PL 2015-300 0.00 0.00 RECREATION REFUND 0.00 FACILITY REFUND-S/CYN 0.00 CONTRACT CLASS -FALL 0.00 AMOUNT 168.30 500.00 77.00 50.00 177.00 177.00 177.00 500.00 50.00 35.88 96.00 12,250.83 735.17 6,500.00 19,486.00 176.00 62.00 910.00 972.00 173.00 500.00 238.50 5,140.00 6,051.50 68.91 820.00 888.91 18.11 18.11 36.22 297.00 50.00 324.00 SUNGARD PENTAMATION INC PAGE NUMBER: 7 DATE: 10/29/2015 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE Be VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 114148 10/22/15 HOFFMANS HOFFMAN SOUTHWEST CORP 0015340 MAINT SVCS -HERITAGE 0.00 610.00 10100 114149 10/22/15 HURTADOC CARMEN HURTADO 001 FACILITY REFUND-PNTRA 0.00 50.00 10100 114150 10/22/15 INLANDEM INLAND EMPIRE STAGES 1125350 SR EXCURSION-P/SPRNGS 0.00 985.00 10100 114150 10/22/15 INLANDER INLAND EMPIRE STAGES 0015350 TRANS -ADULT EXCURSION 0.00 2,035.00 TOTAL CHECK 0.00 3,020.00 10100 114151 10/22/15 JOCSONRE REAGAN JOCSON 001 FACILITY REFUND-PNTRA 0.00 25.00 10100 114152 10/22/15 KLEINGAB GA13RIELA KLEIN 0015350 CONTRACT CLASS -FALL 0.00 1,014.60 10100 114153 10/22/15 LECHRIS CHRIS LE 001 FACILITY REFUND-PNTRA 0.00 150.00 10100 114154 10/22/15 LIULINDA LINDA LIU 001 RECREATION REFUND 0.00 234.00 10100 114155 10/22/15 LACPUBWK LOS ANGELES COUNTY PUBLI 0015340 SUMP PUMP MAINT-SUN 0.00 323.32 10100 114155 10/22/15 LACPUBWK LOS ANGELES COUNTY PUBLI 0015510 INDUSTRIAL WASTE -MAY 0.00 2,261.26 TOTAL CHECK 0.00 2,584.58 10100 114156 10/22/15 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPER SVCS -AUG 0.00 548.52 10100 114156 10/22/15 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS -AUG 15 0.00 445,073.91 10100 114156 10/22/15 LASHERIF LOS ANGELES COUNTY SHERI 0014411 SPECIAL SVCS -AUG 15 0.00 2,897.11 10100 114156 10/22/15 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL-JUL 15 0.00 8,606.60 10100 114156 10/22/15 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL -AUG 15 0.00 8,947.97 10100 114156 10/22/15 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONCERTS -AUG 15 0.00 1,434.24 TOTAL CHECK 0.00 467,508.35 10100 114157 10/22/15 MAINTEXI MAINTEX INC 0015333 SUPPLIES -DBC 0.00 66.42 10100 114158 10/22/15 MITYLITE MITY LITE INC 0015333 TABLES/CARTS-DBC 0.00 1,729.16 10100 114159 10/22/15 MOONEYMA MARLENE RAMIREZ MOONEY 0015350 CONTRACT CLASS -SUMMER 0.00 495.00 10100 114160 10/22/15 MORATIFF TIFFANY MORALES 001 FACILITY REFUND-PNTRA 0.00 50.00 10100 114161 10/22/15 MUNOZNOR NORMA MUNOZ 001 RECREATION REFUND 0.00 117.00 10100 114162 10/22/15 MUNOZRUB RUBY MUNOZ 001 RECREATION REFUND 0.00 117.00 10100 114163 10/22/15 NAYUJEON YU JEONG NA 001 FACILITY REFUND-HRTGE 0.00 140.00 10100 114164 10/22/15 NECINC NATIONAL ENGINEERING & C 001 REFUND -PLAN CHECK 0.00 413.39 10100 114165 10/22/15 NINYOMOO NINYD & MOORE INC 0015551 CONSULTANT SVCS -AUG 0.00 806.00 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0015510 SUPPLIES-P/WORKS 0.00 25.58 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0015310 SUPPLIES -COMM SVCS 0.00 26.43 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0014090 SUPPLIES -GENERAL 0.00 40.09 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0015350 SUPPLIES -RECREATION 0.00 42.39 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0014090 SUPPLIES -GENERAL 0.00 46.94 SUNGARD PENTAMATION INC PAGE NUMBER: 8 DATE: 10/29/2015 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0014090 MEMO CREDIT-GENERAL 0.00 -12.14 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0014090 MEMO CREDIT-GENERAL 0.00 -3.97 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0014030 SUPPLIES-CMGR 0.00 6.47 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0014090 SUPPLIES-GENERAL 0.00 12.14 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0014090 SUPPLIES-GENERAL 0.00 13.56 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0014090 SUPPLIES-GENERAL 0.00 16.61 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0015350 SUPPLIES-RECREATION 0.00 141.90 10100 114166 10/22/15 OFFICEMA OFFICEMAX INC 0014090 SUPPLIES-GENERAL 0.00 103.56 TOTAL CHECK 0.00 459.56 10100 114167 10/22/15 RAMOSHEL HELEN MONIQUE RAMOS 001 RECREATION REFUND 0.00 75.00 10100 114168 10/22/15 ROSALESM MADONNA ROSALES 001 FACILITY REFUND-DBC 0.00 500.00 10100 114169 10/22/15 SABERISA SAM SABERI 0014065 CAMERA INSTALL-C/VEH 0.00 1,240.00 10100 114170 10/22/15 SAKAMOTO ROSE SAKAMOTO 001 RECREATION REFUND 0.00 117.00 10100 114171 10/22/15 SANTOSA ANA SANTOS 001 FACILITY REFUND-DBC 0.00 500.00 10100 114171 10/22/15 SANTOSA ANA SANTOS 001 FACILITY CHRGS-DBC 0.00 -15.90 TOTAL CHECK 0.00 484.10 10100 114172 10/22/15 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL MAINT 0.00 2,480.00 10100 114172 10/22/15 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL MAINT 0.00 4,102.00 10100 114172 10/22/15 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL MAINT 0.00 4,160.00 10100 114172 10/22/15 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL MAINT 0.00 5,659.19 10100 114172 10/22/15 SIEMENS SIEMENS INDUSTRY INC 0015554 TRAFFIC SIGNAL MAINT 0.00 10,723.38 TOTAL CHECK 0.00 27,124.57 10100 114173 10/22/15 SJC3CONS SSC 3 CONSULTING INC 1255215 HIP PROG-SEPT 2015 0.00 1,080.00 10100 114173 10/22/15 SJC3CONS SSC 3 CONSULTING INC 1255215 HIP PROG-AUG 2015 0.00 1,960.00 TOTAL CHECK 0.00 3,040.00 10100 114174 10/22/15 SMITHTOM TOM SMITH 001 FACILITY REFUND-DHC 0.00 350.00 10100 114175 10/22/15 SCAQMD SO COAST AIR QUALITY MGT 0014090 MTG FACILITY-NOV 2015 0.00 2,153.78 10100 114176 10/22/15 SOCIALVO SOCIAL VOCATIONAL SERVIS 0015558 LITTER REMOVAL-SEPT 0.00 1,982.76 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 0015340 ELECT SVCS-PARK 0.00 89.28 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 27.63 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 27.77 10100 114177 10/22/15 SON SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 25.12 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS-CITY HALL 0.00 16,574.14 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 675.75 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 2,547.22 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 52.48 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 77.70 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 163.99 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 203.07 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 237.66 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 410.59 SUNGARD PENTAMATION INC PAGE NUMBER: DATE: 10/29/2015 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND - SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 114177 10/22/15 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 485.43 TOTAL CHECK 0.00 21,597.83 10100 114178 10/22/15 SPARKLET SPARKLETTS 0014090 WATER SUPPLIES-C/HALL 0.00 156.89 10100 114178 10/22/15 SPARKLET SPARKLETTS 0014090 EQ RENTAL-C/HALL 0.00 2.99 TOTAL CHECK 0.00 159.88 10100 114179 10/22/15 STATEBOA STATE BOARD OF EQUALIZAT 001 SALES TAX-JUL-SEPT 0.00 27.00 10100 114180 10/22/15 STUPPAER ERICA STUPPA 001 FACILITY REFUND-DBC 0.00 350.00 10100 114181 10/22/15 TAYLORTI TAYLOR TIME L EQUIPMENT 0014090 MAINT SVCS-C/CLERK 0.00 168.49 10100 114182 10/22/15 TENAMARI MARIA TENA 001 RECREATION REFUND 0.00 99.00 10100 114183 10/22/15 THECHURC THE CHURCH IN DIAMOND BA 001 FACILITY REFUND-PNTRA 0.00 50.00 10100 114184 10/22/15 SCGAS THE GAS COMPANY 0014093 GAS SVCS-CITY HALL 0.00 582.32 10100 114184 10/22/15 SCGAS THE GAS COMPANY 0015340 GAS SVCS-HERITAGE 0.00 47.10 10100 114184 10/22/15 SCGAS THE GAS COMPANY 0015333 GAS SVCS-DBC 0.00 528.37 TOTAL CHECK 0.00 1,157.79 10100 114185 10/22/15 THESAUCE THE SAUCE CREATIVE SERVI 0015350 PRINT SVCS-SCH DANCE 0.00 722.67 10100 114186 10/22/15 USHEALTH US HEALTHWORKS MEDICAL G 0014060 PRE-EMPLYMNT PHYSICAL 0.00 310.00 10100 114187 10/22/15 VALLEYCR VALLEY CREST LANDSCAPE M 0015333 LANDSCAPE MAINT-OCT 0.00 5,645.47 10100 114187 10/22/15 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 LANDSCAPE MAINT-OCT 0.00 25,504.11 TOTAL CHECK 0.00 31,149.58 10100 114188 10/22/15 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 10/23/15-P/R DEDUCTIO 0.00 5,232.72 10100 114188 10/22/15 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 10/23/15-LOAN DEDUCTI 0.00 3,588.75 TOTAL CHECK 0.00 8,821.47 10100 114189 10/22/15 WVWATER WALNUT VALLEY WATER DIST 0014093 WATER SVCS-CITY HALL 0.00 419.04 10100 114189 10/22/15 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 727.97 10100 114169 10/22/15 WVWATER WALNUT VALLEY WATER DIST 0015333 WATER SVCS-DBC 0.00 659.69 10100 114189 10/22/15 WVWATER WALNUT VALLEY WATER DIST 0015340 WATER SVCS-PARKS 0.00 12,862.46 10100 114189 10/22/15 WVWATER WALNUT VALLEY WATER DIST 1415541 WATER SVCS-DIST 41 0.00 1,842.09 10100 114169 10/22/15 WVWATER WALNUT VALLEY WATER DIST 1395539 WATER SVCS-DIST 39 0.00 2,543.57 10100 114189 10/22/15 WVWATER WALNUT VALLEY WATER DIST 1385538 WATER SVCS-DIST 38 0.00 4,698.10 TOTAL CHECK 0.00 23,752.92 10100 114190 10/22/15 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES-CITY HALL 0.00 777.90 10100 114190 10/22/15 WAXIESAN WAXIE SANITARY SUPPLY 0014093 MEMO CREDIT-C/HALL 0.00 -70.17 10100 114190 10/22/15 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES-DHC 0.00 1,006.54 TOTAL CHECK - 0.00 1,714.27 10100 114191 10/22/15 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT-SEPT 2015 0.00 464.70 10100 114191 10/22/15 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT-SEPT 2015 0.00 1,398.00 TOTAL CHECK 0.00 1,862.70 9 SUNGARD PENT AMA TION INC PAGE NUMBER: 10 DATE: 10/29/2015 CITY OF DIAMOND BAR ACCTPA21 TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO 10100 114192 10100 114193 10100 114194 10100 114195 10100 PP22/15 10100 PP22/15 10100 PP22/15 TOTAL CHECK 10100 22 -PP 15 10100 22 -PP 15 10100 22 -PP 15 10100 22 -PP 15 10100 22 -PP 15 10100 22 -PP 15 10100 22 -PP 15 TOTAL CHECK 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 10100 P/C 1015 TOTAL CHECK 10100 PP 22/15 10100 PP 22/15 10100 PP 22/15 TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND ISSUE IT VENDOR NAME FUND/DIVISION 10/22/15 WHITAKER KELLI WHITAKER 001 10/22/15 WONGTHOM THOMAS WONG 0015350 10/22/15 YAUPATRI PATRICK YAU 001 10/28/15 USPSBULK UNITED STATES POSTAL SER 0014095 10/22/15 PERSRETI PERS RETIREMENT 001 10/22/15 PERSRETI PERS RETIREMENT 001 10/22/15 PERSRETI PERS RETIREMENT 001 -----DESCRIPTION------ SALES TAX RECREATION REFUND CONTRACT CLASS -FALL FACILITY REFUND -DBC POSTAGE BULK MAIL RETIRE CONTRIB-PEPRA RETIRE CONTRIB-EE SURVIVOR BENEFIT 10/22/15 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-22/PP 15 10/22/15 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-22/PP 15 10/22/15 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-22/PP 15 10/22/15 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-22/PP 15 10/22/15 PAYROLL PAYROLL TRANSFER 138 P/R TRANSFER -22/2P 15 10/22/15 PAYROLL PAYROLL TRANSFER 139 P/R TRANSFER-22/PP 15 10/22/15 PAYROLL PAYROLL TRANSFER 141 P/R TRANSFER-22/PP 15 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014010 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014030 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014411 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014060 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014060 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014060 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014060 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0014050 10/15/15 PETTYCAS PETTY CASH/DI ANN A HONEYW 0014050 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0015350 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0015510 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0015551 10/15/15 PETTYCAS PETTY CASH/DIANNA HONEYW 0015551 10/22/15 PERSRETI PERS RETIREMENT FUND 001 10/22/15 PERSRETI PERS RETIREMENT FUND 001 10/22/15 PERSRETI PERS RETIREMENT FUND 001 MTGS-COUNCIL SUPPLIES-C/CLERK MTGS-C/CLERK MILEAGE-C/CLERK SUPPLIES -SHERIFF SUPPLIES-H/R MTGS-H/R MILEAGE-H/R SUPPLIES-H/R MTGS-FINANCE MILEAGE -FINANCE MTGS-FINANCE MILEAGE -FINANCE MILEAGE -FINANCE SUPPLIES -RECREATION MTGS-P/WORKS. MTGS-ENG MILEAGE -ENG SURVIVOR BENEFIT RETIRE CONTRIB-EE RETIRE CONTRIB-PEPRA 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 193.00 288.00 535.00 15,000.00 93.16 223.84 6.00 323.00 171,411.52 2,842.74 2,874.88 10,728.90 1,027.63 586.37 499.30 189.971.34 70.00 49.01 7.90 25.88 4.34 9.80 30.00 33.50 15.11 5.00 14.39 8.00 16.10 33.50 27.35 10.00 9.00 32.81 401.69 0.00 48.36 0.00 27,059.37 0.00 557.72 0.00 27,665.45 0.00 1,138,448.01 0.00 1,138,448.01 SNEERED PENTAMATION INC DATE: 10/29/2015 CITY OF DIAMOND BAR TIME: 08:06:49 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20151015 00:00:00.000' and '20151028 00:00:00.000' ACCOUNTING PERIOD: 4/16 FUND - 160 - USED MOTOR OIL SLK ARE CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 114116 10/15/15 SUSTAINA HULS ENVIRONMENTAL MANAG 1605516 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT PAGE NUMBER: 11 ACCTPA21 -----DESCRIPTION------ SALES TAX AMOUNT CONSULTANT SVCS -SEPT 0.00 192.50 0.00 192.50 0.00 192.50 0.00 1,138,640.51 CITY COUNCIL V CORRJVD�n'9 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man e TITLE: Treasurer's Statement — September 2015 RECOMMENDATION: Approve the September 2015 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.5 Meeting Date: Nov. 3, 2015 Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: Dianna Honeywell, Finance biiector Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF SEPTEMBER 30, 2015 BEGINNING CASH BALANCE $30,918,807.23 CASH RECEIVED Cash Receipts $2,095,854.64 Total Cash Received $2,095,854.64 $33,014,661.87 Checks Written ($1,424,987.73) Payroll Transfers (396,069.95) Wire Transfers (2,069.92) Returned Checks (41.00) Charge Card Fees & Other Adjustments (4,855.25) Total Expenditures ($1,828,023.85) CASH BALANCE AS OF: SEPTEMBER 30, 2015 $31,186,638.02 TOTAL CASH BREAKDOWN Active Funds General Account ($131,186.82) Payroll Account $50,333.40 Change Fund $1,200.00 Petty Cash Account $500.00 Cash With Fiscal Agent $3.06 Unamortized Discount on Investments $10,344.91 Total Active Funds ($68,805.45) Investment Funds: Local Agency Investment Fund $9,057,344.95 Federal Agency Callable $10,776,364.04 Bank Negotiable CDs $10,124,570.06 Municipal Bonds $888,720.99 Wells Fargo Advantage Money Market Fund $408,443.43 Total Investment Funds $31,255,443.47 CASH BALANCE AS OF: SEPTEMBER 30, 2015 $31,186,638.02 Average Yield to Maturity 1.082% FY2015-16 Year -To -Date Interest Earnings $71,306.17 FY2015-16 Budgeted Annual Interest Earnings $246,800.00 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of September 30, 2015 INVESTMENTS BOOK VALUE PERCENT OF PORTFOLIO TERM DAYS TO MATURITY YIELD TO MATURITY Local Agency Investment Fund $9,057,344.95 28.98% 1 1 0.337 Federal Agency Issues - Callable $10,776,364.04 34.48% 1,624 501 1.210 Negotiable CD's - Banks $10,124,570.06 32.39% 1,564 1,100 1.517 Municipal Bonds $888,720.99 2.84% 1,782 1,766 2.665 Wells Fargo Sweep Account $408,443.43 1.31% 1 1 0.010 Total Investments and Averages $31,255,443.47 100.00% 1,118 580 1.082 MONTH ENDING FISCAL YEAR-TO-DATE September 30, 2015 2015-16 TOTAL INTEREST EARNED $24,940.75 $71,306.17 ) K /�) I certify that this report accurately reflects all City pooled investments J s DeStefa 10 and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. 10/26/2015 Date Page 1 City of Diamond Bar Portfolio Management Portfolio Summary September 30, 2015 Investments - Par Value Market Value Book Value % of Portfolio Term Days to Maturity Local Agency Investment Funds 9,057,344.95 9,062,730.86 9,057,344.95 28.98 1 1 Federal Agency Callable 10,795,000.00 10,797,028.67 10,776,364.04 34.48 1,624 501 Negotiable CD 10,125,000.00 10,124,325.90 10,124,570.06 32.39 1,564 1,100 Municipal Bonds 880,000.00 900,926.40 888,720.99 2.84 1,782 1,766 Wells Fargo Sweep Account 408,443.43 408,443.43 408,443.43 1.31 1 1 31,265,788.38 31,293,455.26 31,255,443.47 100.00% 1,118 580 Investments Total Earnings Current Year Average Daily Balance EffectiveRateof Return September 30 Month Ending 24,940.75 30,635,970.50 0.99 Reporting period 09101/2015-09130/2015 Run Date, 1022/2015 - 0830 Fiscal Year To Date 71,306.17 32,258,273.43 0.88 City of Diamond Bar 21810 Copley Drive Diamond Bar, CA (909)839-7053 YTM/C 0.337 1.210 1.517 2.665 0.010 1.082 Portfolio POOL AP PM (PRF PMI) T3 0 Report Ver. 73.31, City of Diamond Bar Portfolio Management Portfolio Details - Investments September 30, 2015 Page 7 CUSIP Average Investment# Issuer Balance Purchase Date Par Value Market Value Book Value Stated Rate Days to Term Maturity YTM/C Maturity Date Local Agency Investment Funds LAIF 10028 Local Agency Investment Fund 9,057,344.95 9,062,730.86 9,057,344.95 0.337 1 1 0.337 Subtotal and Average 9,450,678.28 9,057,344.95 9,062,730.86 9,057,344.95 1 1 0.337 Federal Agency Callable 3133EA5V6 10041 Federal Farm Credit Bank 10/26/2012 500,000.00 500,025.50 499,933.41 0.620 1,459 389 0.633 10/24/2016 3133EC7A6 10043 Federal Farm Credit Bank 12/12/2012 1,000,000.00 997,977.00 999,560.56 0.820 1,826 803 0.840 12/12/2017 3133EC764 10044 Federal Farm Credit Bank 12/13/2012 500,000.00 499,067.50 499,890.00 0.840 1,826 804 0.850 12/13/2017 3133ECJL9 10049 Federal Farm Credit Bank 04/02/2013 500,000.00 500,025.50 500,000.00 0.600 1,263 351 0.600 09/16/2016 3133ECMZ4 10051 Federal Farm Credit Bank 05/01/2013 500,000.00 500,034.00 500,000.00 0.690 1,461 578 0.690 05/01/2017 3133ECNY6 10056 Federal Farm Credit Bank 05/08/2013 500,000.00 499,773.50 499,869.86 0.950 1,826 950 0.960 05/08/2018 3133ECP40 10060 Federal Farm Credit Bank 05/09/2013 500,000.00 499,701 00 499,698.96 0.640 1,461 586 0.678 05/09/2017 3133EFFC6 10129 Federal Farm Credit Bank 09/30/2015 500,000.00 500,000.00 500,000.00 1 530 1,461 90 1.530 09/30/2019 313382Y98 10057 Federal Home Loan Bank 05/16/2013 500,000.00 498,347.50 500,000.00 1 000 1,826 958 1.000 05/16/2018 3133834Y4 10059 Federal Home Loan Bank 05/29/2013 500,000.00 498,383.00 500,000.00 1.040 1,826 971 1.040 05/29/2018 313379EE5 10083 Federal Home Loan Bank 06/19/2014 500,000.00 506,823.50 497,215.18 1.625 1,821 1,352 1.783 06/14/2019 3130A5C64 10116 Federal Home Loan Bank 05/28/2015 250,000.00 250,526.50 249,883.54 1,500 1,827 58 1 601 05/28/2020 31338IG82 10118 Federal Home Loan Bank 07/13/2015 250,000.00 248,237.00 247,384.40 1.385 1,620 1,540 1.643 12/19/2019 3130A5X61 10122 Federal Home Loan Bank 07/29/2015 500,000.00 502,172.00 500 000.00 1.125 1,827 302 2.026 07/29/2020 3134G3S50 10040 Federal Home Loan Mtg Corp 10/26/2012 500,000.00 500,621.50 499,932.53 0625 1,467 397 0.638 11/01/2016 3134G7JQ5 10121 Federal Home Loan Mtg Corp 07/29/2015 500,000.00 501,063.50 500,000.00 1.000 1,461 120 1.797 07/29/2019 3134G7KR1 10123 Federal Home Loan Mtg Corp 07/30/2015 500,000.00 500,471.00 500,000.00 1.500 1,280 29 1.500 01/30/2019 3134G33E8 10124 Federal Home Loan Mig Corp 09/02/2015 500,000.00 499,692.00 497,055.48 1.500 1,591 9 1 643 01/10/2020 3135GONF6 10031 Federal National Mtg Assn 08/21/2012 500,000.00 500228.00 49977333 1.000 1,826 20 1.035 08/21/2017 3135GOTP8 10079 Federal National Mtg Assn 03/19/2014 500,000.00 500,462.50 494,350.80 1.250 1,778 29 2.158 01/30/2019 3136G1 DG1 10090 Federal National Mig Assn 07/01/2014 250,000.00 250,980.25 248,930.66 1.050 1,337 880 1.232 02/27/2018 3136GOR37 10127 Federal National Mig Assn 09/24/2015 245,000.00 242,945.92 243,780.50 1.500 1,583 23 1.620 01/24/2020 3136GO2H3 10128 Federal National Mtg Assn 09/24/2015 300,000.00 299,470.50 299,104.83 1.350 1,321 37 1.435 05/07/2019 Subtotal and Average 9,990,051.18 10,795,000.00 10,797,028.67 10,776,364.04 1,624 501 1.210 Negotiable CD 02006LNF6 10108 Ally Bank UT 01/29/2015 248,000.00 247,342.80 248,000.00 1.250 1,096 851 1.045 01/29/2018 020080AV9 10130 ALMA Bank Astoria NY 09/30/2015 249,000.00 249,000.00 249,000.00 1700 1,461 1,460 1.702 09/30/2019 02587DMV7 10052 American Express Centurion Bk 05/02/2013 248,000.00 247,411.99 248,000.00 1.100 1,826 944 1,101 05/02/2018 02587CAVVO 10098 American Express Centurion Sk 08/21/2014 248,000.00 249,037.88 248,000.00 2.100 1,826 1,420 2.101 08/21/2019 06740KHBS 10091 Barclays Bank 07/02/2014 248,000.00 248,209.56 248,000.00 2.050 1,826 1,370 2051. 07/02/2019 Run Date: 10/22/2015 - 08:30 Portfolio POOL AP PM (PRF_PM2) 7.3 0 Report Ver. 7.3.3b City of Diamond Bar Portfolio Management Page 2 Portfolio Details - Investments September 30, 2015 CUSIP Investment# Average Issuer Balance Purchase Date Par Value Market Value Book Value Stated Rate Daysto Term Maturity YTM/C Maturity Date Negotiable CD 05568P7A9 10081 BMW Bank 04/25/2014 248,000.00 248,591.98 248,000.00 1.900 1,826 1,302 1.901 04/25/2019 14042OPCB 10100 Capital One Bank 09/17/2014 248,000.00 247,057.35 248,000.00 1.550 1,461 1,062 1.551 09/17/2018 14042E4P2 10120 Capital One Bank 07/15/2015 248,00000 247,462.58 248,000.00 2.300 1,827 1,749 2.303 07/15/2020 17284CKN3 10067 CIT Bank 08/14/2013 248,000.00 250,098.82 248,000.00 1.900 1,826 1,048 1.901 08/14/2018 20033ALQ7 10117 Comenity Capital Bank 07/14/2015 248,000.00 247,481.18 248,000.00 2.350 1,826 1,747 2.355 07/13/2020 20451 PBV7 10066 Compass Bank 08/07/2013 248,000.00 250,087.42 248,000.00 1750 1,826 1,041 1.751 08/07/2018 23204HBHO 10089 Customers Bank 06/30/2014 248,000.00 248,159.96 247,570.06 0.950 1,085 627 0.764 06/19/2017 254671G53 10075 Discover Bank 02/20/2014 248,000.00 247,942.22 248000.00 1.850 1,826 1,238 1.851 02/20/2019 29266NG84 10107 EnerBank USA 01/29/2015 248,000.00 248,782.19 248,000.00 1.400 1,461 1,216 0.000 01/29/2019 29976DZD5 10119 Everbank/Jacksonville FL 07/14/2015 248,000.00 247,467.54 248,000.00 2.000 1,827 1,748 2.002 07/14/2020 34387ABA6 10102 Flushing Savings Bank 12/10/2014 248,000.00 247,174.16 248,000.00 1800 1,461 1,166 1.800 12/10/2018 32082BCY3 10078 First Merchants Bank 03/21/2014 248,000.00 248,788.89 248,000.00 1.000 1,280 721 1,002 09/2V2017 32114LAF6 10093 First National Bank 07/16/2014 248,000.00 248,410.69 248,000.00 0.800 916 474 0.803 01/17/2017 361 SOWK57 10026 GE Capital Financial Inc. 05/04/2012 248,000.00 250,614.17 248,000.00 1.750 1,826 581 1.751 05/04/2017 36160KZK4 10073 GE Capital Retail Bank 01/31/2014 248,00000 249,153.70 248,000.00 1.900 1,825 1,218 1.901 01/31/2019 38147JSY9 10074 Goldman Sachs Bank 02/05/2014 248,000.00 248,473.43 248,000.00 1.900 1,826 1,223 1.901 02/05/2019 39120VRMS 10099 Great Southern Bank 09/12/2014 248,000.00 248,523.53 248,000.00 0.900 822 438 0.902 12/12/2016 40434ASZ3 10112 HSBC Bank USA 03/30/2015 248,000.00 246,273.67 248,000.00 1 250 1,827 1,642 2.223 03/30/2020 45383UPJB 10077 Independent Bank CD 03/14/2014 248,000.00 248,838.49 248,000 00 0.900 1,280 714 0.902 09/14/2017 856284X58 10094 State Bank of India 07/22/2014 248000.Oo 248,064.48 248,00000 2000 1,826 1,390 2.001 07/22/2019 464209BR5 10054 Isabella Bank &Trust Company 05/30/2013 248,000.00 244,571.65 248,000.00 0.750 1,826 972 0.750 05/30/2018 48125TU86 10110 JP Morgan Chase 02/06/2015 500,000 00 501,408.00 500,000.00 1.000 1,461 1,224 1.856 02/06/2019 49306SRT5 10053 Key Bank U S A, N A 05/08/2013 248,000.00 248,06746 248,000.00 0450 915 39 0.376 11/09/2015 51210SITYS 10061 Lakeside Bank 05/17/2013 248,000.00 247,728.69 248,000.00 0.750 1,461 594 0.750 05/17/2017 58403BK62 10080 Medallion Bank 03/28/2014 248,000.00 246,81826 248,000.00 1.250 1,461 909 1.254 03/28/2018 59013JJB6 10126 Merrick Bank 09/21/2015 248,000.00 247,479.45 248,000.00 1.850 1,827 1,817 1.853 09/21/2020 686184TK8 10055 Oriental Bank &Trust 05/16/2013 248,000.00 248,037.70 248,000.00 0.650 1,096 228 0,651 05/1 512016 70153RHE1 10076 Parkway Bank & Trust 03/19/2014 248,000.00 246,047.00 248,000.00 1.650 1,826 1,265 1,651 03/19/2019 71270QLS3 10105 People's United Bank 01/28/2015 248,00000 248,592.47 248,000.00 1.750 1,826 1,580 1.751 01/28/2020 74267GUN5 10082 Privatebank & Trust Co - CD 05/21/2014 248,000.00 248,245.52 248,000.00 1.650 1,645 1,147 1.653 11/21/2018 78658QDS9 10095 Safra National Bank 07/30/2014 248,000.00 246,188.86 248,000.00 1.350 1,461 1,033 1.641 07/30/2018 795450SF3 10097 Sallie Mae Bank 08/06/2014 248,000.00 248,409.20 248,000.00 2.050 1,826 1,405 2.051 08/06/2019 87482VAA3 10096 Talker Bank & Trust 08/06/2014 248,000.00 248,387.87 248,000.00 0.700 733 312 0.701 08/08/2016 981571 BD3 10113 World's Foremost Bank 05/13/2015 200,000.00 197,773.80 200,000.00 2.000 1,827 1,686 2.002 05/13/2020 94768NJU9 10088 Webster Bank 07/02/2014 248,000.00 248,121.27 248,000.00 1.900 1,826 1,370 1.901 07/02/2019 Run Date: 10/22/2015 - 08:30 Portfolio POOL AP PM (PRF Full 7.3.0 City of Diamond Bar Wells Fargo Sweep Account SWEEP 10036 Wells Fargo Subtotal and Average Run Date: 1 0/22/201 5 - 08 30 07/01/2012 408,443.43 340,809.97 408,443.43 Total and Average 30,635,970.50 408,443.43 408,443.43 0.010 1 1 0.010 408,443.43 408,443.43 1 1 0.010 31,265,788.38 31,293,455.26 31,255,443.47 1,118 580 1.082 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Portfolio Management Page Portfolio Details - Investments September 30, 2015 Average Purchase Stated Days to YTM/C Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date Subtotal and Average 10,380,426.78 10,125,000.00 10,124,325.90 10,124,570.06 1,564 1,100 1.517 Municipal Bonds 189849KY7 10125 Coachella Valley School Dist 09/15/2015 880,000.00 900,926.40 888,720.99 2885 1,782 1,766 2.665 08/01/2020 Subtotal and Average 474,004.28 880,000.00 900,926.40 888,720.99 1,782 1,766 2.665 Wells Fargo Sweep Account SWEEP 10036 Wells Fargo Subtotal and Average Run Date: 1 0/22/201 5 - 08 30 07/01/2012 408,443.43 340,809.97 408,443.43 Total and Average 30,635,970.50 408,443.43 408,443.43 0.010 1 1 0.010 408,443.43 408,443.43 1 1 0.010 31,265,788.38 31,293,455.26 31,255,443.47 1,118 580 1.082 Portfolio POOL AP PM (PRF_PM2) 7.3.0 CITY COUNCIL Agenda # 6.6 Meeting Date: November 3, 2015 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City n TITLE: APPROVE AMENDMENT N 5 TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DIAMOND BAR AND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY FOR STATE ROUTE 60/LEMON AVENUE PARTIAL INTERCHANGE (ON & OFF RAMPS) CONSTRUCTION zi*11i]PihJi14L.U7ii0[a]0 Approve. FINANCIAL IMPACT: The SR 60/1-emon Ave. Partial Diamond Interchange Project is fully funded by the following funding breakdown: SAFETEA-LU $8.63 Million Metro Prop C $2.294 Million Highway Safety Improvement Program (HSIP) $0.4 Million City of Industry $11.02 Million TOTAL $22.34 Million BACKGROUND/DISCUSSION: On December 2, 2008 the Council approved the Memorandum of Understanding (MOU) with Los Angeles County Metropolitan Transportation Authority (LACMTA) to secure $2,294,000 in grant funds for construction of the SR 60/1-emon Avenue Partial Interchange Project. LACMTA is funding this amount through Proposition C local sales tax dollars. This previously approved MOU established funding and reimbursement guidelines in addition to a baseline project implementation schedule. This grant was originally approved for the construction phase of the project only. On November 5, 2014 Council approved Amendment No. 4 to the MOU to extend the lapsing date of funds to June 30, 2015. Due to Caltrans time required for the right-of-way phase of the project, the proposed implementation schedule for the project needs to be revised once more and updated. At their meeting of June 25, 2015, the LACMTA Board agreed to extend the lapsing date of funds programmed in the original approved MOU to June 30, 2016 to allow for the completion of the right-of-way phase and award of construction contract. The project is nearing completion of the right-of-way (ROW) phase which began in March 2012. Thirteen (13) properties within Diamond Bar required partial property acquisition and/or temporary construction easements for the Project. Of the thirteen properties, eleven were settled and two (2) properties proceeded with condemnation. The State has obtained the order of possession for the properties and the court is simply determining the fair settlement amount for the acquired property. As a result, the ROW Certification necessary for the completion of the ROW phase is expected to be obtained by the end of November 2015. Upon approval of the PS&E package by the Office of the Engineer, the Project is scheduled to be ready to list (RTL) in February 2016 with a construction contract award in June 2016. While the Metro funding earmarked for the ROW Phase is expected to be expended by the lapse date of June 30, 2016, the construction funds will not be expended by the lapse date and a sixth amendment for a time extension may be necessary while construction commences in summer 2016. PREPARED BY: DATE PREPARED: Kimberly M. Young, Senior Civil Engineer October 23, 2015 REVIEWED,,QY: L/ , David G. Liu, Director of Public Works Attachments: Amendment No. 5 Los Angeles County Metropolitan Transportation Authority metroa All October 12, 2015 Ms. Kimberly Young Senior Civil Engineer City of Diamond Bar 21801 Copley Drive Diamond Bar, CA 91765 One Gateway Plaza 213.922.2000 Tel Los Angeles, CA 90012-2952 metro.net RECEVE5 CITY OF DIAMOND BAR P e" 9 PUBLIC WORKWENGINEERING Re: Amendment No. 5 for Call for Project #F1121— State Route 60/Lemon Avenue Partial Interchange (On & Off Ramp) Dear Ms. Young: Enclosed is a copy of Amendment No. 5 for the State Route 60/Lemon Avenue Partial Interchange (On & Off Ramp)Project (F1121). Please have your City Manager and City Attorney sign and date all three signature pages and return to me at the above address, MS 99-22-4, so that I may route the Amendment for full execution. After the Amendment is fully executed, I will mail you one original for your records. If you have any questions, please call me at 213-922-3077 or email at lambna metro.net. Thank you, Brian Lam Transportation Planner Enclosure: Amendment No. 5 for Project #F1121 FTIP#: LAOD399 CFP# F1121 PPNO N/A AMENDMENT NO. 5 MOU.P000171121 AMENDMENT NO. 5 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF DIAMOND BAR AND THE LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY This Amendment No. 5 to Memorandum of Understanding (this "Amendment"), is dated as of September 19, 2015, by and between City of Diamond Bar ("Grantee"), and the Los Angeles County Metropolitan Transportation Authority ("LACMTA"). RECITALS: A. Grantee and LACMTA entered into that certain Memorandum of Understanding No. MOU.P000F1121, dated December 1, 2008, which was amended on August 24, 2011, September 17, 2012, September 1, 2013, and September 19, 2014 (as amended, the "Existing MOU"), which Existing MOU provides for the State Route 60/Lemon Avenue Partial Interchange (On & Off ramps), ("the Project'); and & Whereas, LACMTA Board on June 25, 2015, desires to extend the lapsing date of Funds programmed for Fiscal Year (FY) 2008-09 and FY 2009.10 to June 30, 2016; and C. Grantee and LACMTA desire to amend the Existing MOU as provided herein. Rev: 09.02.15 1 MOU Local Amendment Lapsing Date Extension FTIP#: LAOD399 CFP# F1121 PPNO N/A AMENDMENT NO. 5 MOU.P000F1121 AGREEMENT: NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows: 1. Part II, Paragraph 8.1(iv) of the Existing MOU is hereby amended by deleting it in its entirety and replacing it with the following: "Funds programmed for FY 2008-09 and FY 2009-10 are subject to lapse on June 30, 2016. Grantee shall expend these Funds by the lapsing date." 2. Part I, Paragraph 9 of Existing MOU is hereby amended to change LACMTA's project manager to Brian Lam, mail stop 99-22-4. 3. Part I, paragraph 12, is hereby added to the Existing MOU as follows: "12. LACMTA understands Grantee is unable to complete the Project as originally scheduled and needs additional time to complete the Project beyond the current lapse date. LACMTA is willing to allow Grantee 1 year(s) to demonstrate that it has taken affirmative steps toward completing the Project within a reasonable timeframe. Therefore, Grantee shall complete the following activities ("New Milestone") by the June 30, 2016 lapse date: Right of Way Certification, initiate construction. If Grantee fails to complete the New Milestone by the applicable lapse date, LACMTA may determine that there is not sufficient progress being made and then LACMTA may determine Grantee is in default hereunder and LACMTA shall have all rights to terminate this Agreement for default as described in Part II, Section 9." 4. Except as expressly amended hereby, the Existing MOU remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing MOU that are not expressly amended by this Amendment shall remain unchanged. Rev: 09.02.15 2 MOU Local Amendment Lapsing Date Extension FTIP#: LAOD399 PPNO N/A CFP# F1121 AMENDMENT NO. 5 MOU.P000F1121 IN WITNESS WHEREOF, the parties have caused this Amendment No. 5 to be duly executed and delivered as of the above date. LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY UA Phillip A. Washington Chief Executive Officer APPROVED AS TO FORM: MARY C. WICKI IAM Interim County Counsel By: )� Depuy, 1 By: Steve Tye Mayor APPROVED AS TO FORM: M David DeBerry City Attorney Date: Date: 7 r Date: Date: Rev: 09.02.15 3 MOU Local Amendment Lapsing Date Extension CITY COUNCIL Agenda # 6.7 (a) Meeting Date: November 3 2015 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man r TITLE: APPROPRIATE $193,921 OF FE ERAL SURFACE TRANSPORTATION PROGRAM -LOCAL (STPL) FUNDS AND $32,000 OF PROP A FUND RESERVE TO THE FY 15-16 CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROVE CONTRACT AMENDMENT NO. 1 TO THE CONSTRUCTION AGREEMENT WITH ALL AMERICAN ASPHALT FOR THE CONSTRUCTION OF THE GRAND AVENUE BEAUTIFICATION PROJECT, FEDERAL PROJECT# HPLUL-5455(016), IN THE AMOUNT OF $225,000. RECOMMENDATION: Appropriate and Approve. FINANCIAL IMPACT: On February 17, 2015 Council approved the Construction Agreement with All American Asphalt in the amount of $1,939,000 with a contingency amount of $193,900 for a total authorization of $2,132,900. Contract Amendment No. 1 will increase the total authorized contract amount to $2,164,000 with a contingency amount of $193,900. A detailed project budget, as shown in the attached table, has been prepared for Council's review. FY15-16 Budget for Grand Ave. Beautification Project City Project #22813; Fed. Proj# HPLUL-5455 (016) Budget Encumbrance Balance Prop C $ 446,420.00 $ 446,420.00 SAFETEA-LU $ 699,220.00 $ 1,145,640.00 TDA $ 125,968.00 $ 1,271,608.00 STPL $ 333,964.00 $ 1,605,572.00 Prop A Exchange $ 127,169.00 $ 1,732,741.00 Prop C Savings from CIP Project 23914 $ 53,600.00 $ 1,786,341.00 Prop A Exchange Savings from CIP Project 01414 $ 44,000.00 $ 1,830,341.00 Prop C Savings from Diamond Ride $ 100,000.00 $ 1,930,341.00 Gas Tax Funds $ 180,000.00 $ 2,110,341.00 Unrestricted Traffic Improvement Funds $ 165,014.00 $ 2,275,355.00 DVD Contract Monument Design $ 17,600.00 $ 2,257,755.00 Onward Engineering Contract (CM Services) $ 114,855.00 $ 2,142,900.00 Onward Engineering Contract Contingency $ 10,000.00 $ 2,132,900.00 All American Asphalt Contract (Construction) $ 1,939,000.00 $ 193,900.00 All American Asphalt Contract Contingency $ 193,900.00 $ - Request for Appropriation of STPL Funds $ 193,921.00 $ 193,921.00 Request for Appropriation of Prop A Funds $ 32,000.00 $ 225,921.00 Contract Amendment No. 1 All American Asphalt $ 225,000.00 $ 921.00 Request for Appropriation of Prop C Funds $ 60,000.00 $ 60,921.00 Contract Amendment No. 1 Onward Engineering $ 60,000.00 $ 921.00 BACKGROUND/DISCUSSION: The primary purpose of the Grand Avenue Beautification project is to create the Diamond Bar community identity and highlight visual points of interest. Streetscape enhancements have been constructed at the intersections of Grand Avenue and Diamond Bar Blvd. and Grand Ave. and Longview Drive with the final signature element of the decorative paver 2 crosswalks to be installed the first two weekends of November to complete the project. The streetscape enhancements constructed include decorative traffic signals, interlocking pavers and colored concrete in the sidewalks, decorative rails and steel panels depicting the City's iconic windmill with rolling hills in the parkways and medians, pedestrian and accent lighting, enhanced landscape in the parkways and medians and a new City entry monument at the City limit near the Longview Drive intersection. Construction of the Grand Ave. Beautification Project began on May 20, 2015 with a contract timeline of 60 working days and a projected completion date of August 12, 2015. Within the first month of construction, surveying and staking for the proposed decorative traffic signal poles was performed at both the Longview Drive and Diamond Bar Blvd. intersections in accordance with the construction plans. The surveyed locations of the new traffic signal poles indicated conflicts with the marked underground utilities. As a result, the first schedule delay was incurred in order for the locations of the traffic signal poles to be redesigned. Following the redesign for the new locations of the traffic signal poles, the contractor performed potholing operations to expose underground utilities to ascertain the horizontal and vertical location of the marked underground facilities. At this time it became known that there were further conflicts with the locations for the foundations of the traffic signal poles with underground utilities at the intersection of Grand Avenue and Diamond Bar Blvd. For a second time, and with additional delays to the schedule, new locations were redesigned for the signal poles that had identified conflicts with the underground utilities. During the drilling operation for the pole foundations at the southwest and southeast corners of the Grand Ave. and Diamond Bar Blvd., an underground electrical duct bank, not shown on the as -built plans, was discovered approximately 7 feet below grade. This duct bank did not create a problem for the existing traffic signal poles since the foundations are only 7' deep while the new foundations are required to be 12' deep. As a result of this conflict with the traffic signal poles, the foundations at these two locations were redesigned and constructed creating a third delay in the project schedule. The traffic signal poles were fully installed by the end of August. Along with various other issues related to the median uplighting, clock location re -wire and other utility adjustments required as a result of construction activities, the overall project schedule was delayed by 10 weeks establishing completion of the project by the end of October. However, upon review of the contractor's schedule to perform the crosswalk construction with the colored concrete and decorative pavers staff began to review alternate construction schedules to reduce impacts to vehicular traffic. Due to the need to have continuous lane closures for up to three days in order for the concrete in the crosswalk to cure, it was determined that the most appropriate method of construction for the crosswalks was to perform the work over two separate weekends in two phases when traffic volumes are lower. With Council's concurrence of this proposed schedule for the crosswalk construction at the October 6 Study Session, the project completion was pushed back to the end of November. 3 With an extended construction contract schedule and the changes from the approved plans related to the traffic signals, median uplighting changes, new wrought iron fencing and painting along the walls at the Grand Ave. and Longview intersection, re -wiring for the new clock location and other unforeseen changes to the approved plans, a total of $172,914.82 has been authorized in change orders. In an effort to speed up the construction of the crosswalk by performing the work over the course of two weekends and changing the overall design of the crosswalk to accommodate shorter construction days, an additional change order in the amount of $333,606.15 is being requested by the contractor. This change order will eliminate the original contract bid items for the crosswalk construction in the amount of $193,850 for an overall change order amount of $139,756.15. Finally, due to the extended schedule, the costs associated for traffic control and the crew overseeing the construction, also referred to as Time Related Overhead (TRO), will be requested in a change order by the contractor at the completion of the project. The projected costs related to the TRO costs is approximately $96,000. Additionally, staff is projecting costs related to potential change orders for conflicts with underground utilities for the remaining landscape, paving and crosswalk construction in the amount of approximately $10,000 thereby creating a need for an additional $225,000 to be added to the overall contract amount. All American Asphalt Authorized Contingency $ 193,900.00 $ 193,900.00 Authorized Change Orders to Date $ 172,914.82 $ 20,985.18 Overall Crosswalk Change Order Costs (over original contract amount) $ 139,756.15 $ (118,770.97) Projected TRO Related Costs and other unexpected change order costs to complete the project $ 106,229.03 $ (225,000.00) Requested Contract Amendment No. 1 $ 225,000.00 $ Upon notice of the additional funds that were needed to complete the project, the Los Angeles County Metropolitan Transportation Authority (MTA) was contacted and it was determined that the City has a balance of $193,921 of Federal Surface Transportation Program -Local (STPL) funds that can be used toward the Grand Ave. Beautification project. Since the project is already funded with STPL funds the addition of the fund balance to the overall project budget has been authorized by MTA staff. The application of the STPL funds towards the requested contract amendment amount of $225,000 necessitates the need for an additional appropriation of $32,000 from Prop A fund balance reserves. The overall project completion is scheduled for November 25, 2015 with the completion of the crosswalk construction, striping and traffic signal loop detectors. 4 PREPARED BY: Kimberly M. Young, Senior Civil Engineer DATE PREPARED: October 27, 2015 REVIEW BY gn a U ,� $ ' = m D avi&IjILi , Director of Public Works Dianna Honeywell, Finan e Director Attachments: Contract Amendment No. 1 • This First Amendment to Public Works Agreement ("First Amendment') is made and entered into as of November 3, 2015, by and between the City of Diamond Bar, a municipal corporation ( "City"), and All American Asphalt, a California corporation (herein referred to as the "Contractor") with reference to the following: A. The City and the Contractor entered into that certain Public Works Agreement dated as of March 5, 2015, which is incorporated herein by this reference (the "Original Agreement'); and B. The City and the Contractor desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Compensation. The total not -to -exceed compensation set forth in Section 3 of the Original Agreement was the sum of One Million Nine Hundred Thirty Nine Thousand Dollars ($1,939,000.00) with a contingency amount of One Hundred Ninety-three Thousand Nine Hundred Dollars ($193,900.00). Section 3 of the Original Agreement is hereby amended to provide for an increase of Two Hundred Twenty-five Thousand Dollars ($225,000) so that the total not -to -exceed compensation, as amended by this First Amendment shall not exceed Two Million One Hundred Sixty-four Thousand Dollars ($2,164,000.00) with a contingency amount of One Hundred Ninety-three Thousand Nine Hundred Dollars ($193,900.00) without the prior authorization of the City. 3. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control. 1 IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. "CONTRACTOR" All American Asphalt *By: Printed Name: Title: *By: Printed Name: Title: "CITY" CITY OF DIAMOND BAR in Steve Tye, Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney `NOTE: If Contractor is a corporation, the City requires the following signature(s): (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 2 CITY COUNCIL Agenda # 6.7 (b) Meeting Date: November 3, 2015 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: APPROPRIATE $60,000 OF PRO C FUND RESERVE TO THE FY 15-16 CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROVE CONTRACT AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT WITH ONWARD ENGINEERING FOR CONSTRUCTION ADMINISTRATION SERVICES FOR THE GRAND AVENUE BEAUTIFICATION PROJECT, FEDERAL PROJECT# HPLUL-5455(016), IN THE AMOUNT OF $60,000. RECOMMENDATION: Appropriate and Approve. FINANCIAL IMPACT: On February 17, 2015 Council approved the Consulting Services Agreement for Construction Management Services with Onward Engineering in the amount of $114,855 with a contingency amount of $10,000 for a total authorization of $124,855. Contract Amendment No. 1 will increase the total authorized contract amount to $184,855 or approximately 8% of the total projected construction cost for the Grand Ave. Beautification Project. FY15-16 Budget for Grand Ave. Beautification Project City Project #22813; Fed. Proj# HPLUL-5455 (016) Budget Encumbrance Balance Prop C $ 446,420.00 $ 446,420.00 SAFETEA-LU $ 699,220.00 $ 1,145,640.00 TDA $ 125,968.00 $ 1,271,608.00 STPL $ 333,964.00 $ 1,605,572.00 Prop A Exchange $ 127,169.00 $ 1,732,741.00 Prop C Savings from CIP Project 23914 $ 53,600.00 $ 1,786,341.00 Prop A Exchange Savings from CIP Project 01414 $ 44,000.00 $ 1,830,341.00 Prop C Savings from Diamond Ride $ 100;000.00 $ 1,930,341.00 Gas Tax Funds $ 180,000.00 $ 2,110,341.00 Unrestricted Traffic Improvement Funds $ 165,014.00 $ 2,275,355.00 DVD Contract Monument Design $ 17,600.00 $ 2,257,755.00 Onward Engineering Contract (CM Services) $ 114,855.00 $ 2,142,900.00 Onward Engineering Contract Contingency $ 10,000.00 $ 2,132,900.00 All American Asphalt Contract (Construction) $ 1,939,000.00 $ 193,900.00 All American Asphalt Contract Contingency $ 193,900.00 $ - Request for Appropriation of STPL Funds $ 193,921.00 $ 193,921.00 Request for Appropriation of Prop A Funds $ 32,000.00 $ 225,921.00 Contract Amendment No. 1 All American Asphalt $ 225,000.00 $ 921.00 Request for Appropriation of Prop C Funds $ 60,000.00 $ 60,921.00 Contract Amendment No. 1 Onward Engineering $ 60,000.00 $ 921.00 BACKGROUND/DISCUSSION: Construction of the Grand Ave. Beautification Project began on May 20, 2015 with a contract timeline of 60 working days and a projected completion date of August 12, 2015. Within the first month of construction, surveying and staking for the proposed decorative traffic signal poles was performed at both the Longview Drive and Diamond Bar Blvd. intersections in accordance with the construction plans. The surveyed locations of the new traffic signal poles indicated conflicts with the marked underground utilities. As a result, the first schedule delay was incurred in order for the locations of the traffic signal poles to be redesigned. Following the redesign for the new locations of the traffic signal poles, the contractor performed potholing operations to expose underground utilities to ascertain the horizontal and vertical location of the marked underground facilities. At this time it became known that there were further conflicts with the locations for the foundations of the traffic signal poles with underground utilities at the intersection of Grand Avenue and Diamond Bar Blvd. For a second time, and with additional delays to the schedule, new locations were redesigned for the signal poles that had identified conflicts with the underground utilities. During the drilling operation for the pole foundations at the southwest and southeast corners of the Grand Ave. and Diamond Bar Blvd., an underground electrical duct bank, not shown on the as -built plans, was discovered approximately 7 feet below grade. This duct bank did not create a problem for the existing traffic signal poles since the foundations are only 7' deep while the new foundations are required to be 12' deep. As a result of this conflict with the traffic signal poles, the foundations at these two locations were redesigned and constructed creating a third delay in the project schedule. The traffic signal poles were fully installed by the end of August. Along with various other issues related to the median uplighting, clock location re -wire and other utility adjustments required as a result of construction activities, the overall project schedule was delayed by 10 weeks establishing completion of the project by the end of October. However, upon review of the contractor's schedule to perform the crosswalk construction with the colored concrete and decorative pavers staff began to review alternate construction schedules to reduce impacts to vehicular traffic. Due to the need to have continuous lane closures for up to three days in order for the concrete in the crosswalk to cure, it was determined that the most appropriate method of construction for the crosswalks was to perform the work over two separate weekends in two phases when traffic volumes are lower. With Council's concurrence of this proposed schedule for the crosswalk construction at the October 6 Study Session, the project completion was pushed back to the end of November. As a result of the extended schedule, the overall construction timeline was extended from 60 working days to 134 working days thereby requiring additional construction management and inspection services by Onward Engineering. A proposal for $59,553 has been submitted by Onward Engineering for construction inspection services required to complete the project by November 25, 2015. Additionally, due to the fact that the project is Federally Funded, an audit by the State can be anticipated at which time Onward' assistance will be required and the costs associated have been accounted for in their proposal. 3 PREPARED BY: Kimberly M. Young, Senior Civil Engineer DATE PREPARED: October 27. 2015 REVIEWED David G. L u, Director of Public Works Dianna Honeywell, Finanbb Director Attachments: Amendment No. 1 4 : LL I This First Amendment to Consultant Services Agreement ("First Amendment") is made and entered into as of November 3, 2015, by and between the City of Diamond Bar, a municipal corporation ( "City"), and Onward Engineering, a California corporation, (herein referred to as the "Consultant') with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of February 17, 2015, which is incorporated herein by this reference (the "Original Agreement'); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit "A" attached hereto and incorporated herein by this reference. 3. Compensation. The total not -to -exceed compensation set forth in Section 3 of the Original Agreement was the sum of One Hundred Fourteen Thousand Eight Hundred Fifty-five Dollars ($114,855.00) with a contingency amount of Ten Thousand Dollars ($10,000). Section 3 of the Original Agreement is hereby amended to provide for an increase of Sixty Thousand Dollars ($60,000) so that the total not -to -exceed compensation, as amended by this First Amendment shall not exceed One Hundred Seventy-four Thousand Eight Hundred Fifty-five Dollars ($174,855.00) with a contingency amount of Ten Thousand Dollars ($10,000) without the prior authorization of the City. 4. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control. 1 IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. "CONSULTANT" Onward Engineering *By: Printed Name: Title: *By: Printed Name: Title: "CITY" CITY OF DIAMOND BAR in Steve Tye, Mayor ATTEST: City Clerk /_1» 041TA : I aLF2 11011101 V Pi i City Attorney *NOTE: If Consultant is a corporation, the City requires the following signature(s): (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 2 October 26, 2015 Ms. Kimberly Molina Young, PE, Sr. Civil Engineer City of Diamond Bar Public Works/Engineering Department 21825 Copley Drive Diamond Bar, CA 91765 Dear Ms. Young: Onward Engineering provides Construction Management, Inspection, Construction Survey, and Geotechnical Services for the Grand Avenue Beautification Project. Since the duration of this project has been extended to the Contractor, a Change Order is required for additional funding for Construction Management and Inspection Services in the amount of $59,553. The projected completion date is now on or about November 25, 2015. Considering the Contractor's Change Orders, there will be 74 working days added to the Grand Avenue Beautification Project. Adding those days for Construction Management and hispection—based on 4 hours per day at the rate of $95/hour for Construction Management and 8 hours per day at the rate of $82/hour for Inspection Services—the total would be $76,664. Onward Engineering has looked at the Contractor's schedule and detailed what is needed to complete the project. Based on the hours spent to date and the hours remaining, to complete the project, we anticipate a savings for the City of Diamond Bar in the amount of $17,111. • $34,188 Thirty-three (33) additional working days ® $24,415 - CM & inspection October 19, 2015 through November 25, 2015 o $950 - Ten horns for Construction Management in case of an audit For the breakdown of hours, please review the attached spreadsheet, hours noted for each working day on an October and November calendar, and project schedule. Enc. >ject Manager/Construction Manager Phone 714-533-3050 www. OnwardEngineering.com Fax 714-948-8978 300 5 Harbor Blvd., Suite 814, Anaheim, CA 92805 October 26, 2015 Ms. Kimberly Molina Young, PE, Sr. Civil Engineer City of Diamond Bar Public Works/Engineering Department 21825 Copley Drive Diamond Bar, CA 91765 Dear Ms. Young: Onward Engineering provides Construction Management, Inspection, Construction Survey, and Geotechnical Services for the Grand Avenue Beautification Project. Since the duration of this project has been extended to the Contractor, a Change Order is required for additional funding for Construction Management and Inspection Services in the amount of $59,553. The projected completion date is now on or about November 25, 2015. Considering the Contractor's Change Orders, there will be 74 working days added to the Grand Avenue Beautification Project. Adding those days for Construction Management and hispection—based on 4 hours per day at the rate of $95/hour for Construction Management and 8 hours per day at the rate of $82/hour for Inspection Services—the total would be $76,664. Onward Engineering has looked at the Contractor's schedule and detailed what is needed to complete the project. Based on the hours spent to date and the hours remaining, to complete the project, we anticipate a savings for the City of Diamond Bar in the amount of $17,111. • $34,188 Thirty-three (33) additional working days ® $24,415 - CM & inspection October 19, 2015 through November 25, 2015 o $950 - Ten horns for Construction Management in case of an audit For the breakdown of hours, please review the attached spreadsheet, hours noted for each working day on an October and November calendar, and project schedule. Enc. >ject Manager/Construction Manager Phone 714-533-3050 www. OnwardEngineering.com Fax 714-948-8978 City of Diamond Bar: Grand Avenue Beautification Project M $77,276.00 •$21,443.75 Task 01-CM&In5pection $10,753.00 $0.00 Task 02- Construction Staking $26,826.00 $13,764.32 Task 03- Materials Testing $1,437.50 $0.00 Task 04-CCO-Construction Survey Services Contran,$$ Remaining$$ Additional Days Addedto Contractor - aAMffiifidudingi'C8d2 CCO6 5days CCO8 5days CCO 10 1 days CCO 12 2 days 33 Days CM -a 33 daysx4hrs/day= ,132 hours x$95= $12,540 Cl � 33 daysx8hrs/day= 264 hours x$82= $21,648 $34,188 NOTES 1) $34,188 =The additional dollars for the 33 days added to the Contractor that also need to be added for CM & Inspection 2) $21,443.75=The amount OF is over contract as of 10/18/2015 3) $13,764.32= Still left on the contract for Materials Testing and DO NOT advise redirecting those allocated dollars 4) $7,149= Amount to request for 18.5 CM h rs &65 Reg Cl hrs &.5 OT Cl hrs for the l ast two weeks of October - landsca ping, gri n it ing, an d paving . $3,005 for 2.5 CM h & 33 Reg Cl hrs &.5 Of Cl hrs for October 19-23, 2015 ' $4,144 for 16 CM ars & 32 Cl hrs projected for October 26-30, 2015 5) $9,496= Am punt to req a est for the first two weekends i n Novem b er that were auth prized for 24 ho u r work Fri it ay -Sunday - installi ng crosswal k pave rs • CM = 3 days at 4 hours/day = $1,140 x two weeks = $2,280 • Cl R1= 8 hr shift Friday, 4 hr shift Sat at Of & 8 hr shift Sunday at OT = $2,132 x two weeks = $4,264 *CI42= 12 hrshlft Sat at OT- $1,476 xtwo weeks -$2,952 6) $7,770 = Amount t0 request for CM & Cl hours projected for 7.5 days work between November 2 - 25, 2015 [excluding two weekends] -laying out crosswalks, cat tracking, loops, striping, and moralist 'CM=7.5 days at4 hours/day=$2,850 _ Cl = 7.5 days at 8 hours/day =$4,920 7) $950 = Amount to request for 10 hours for CM in case of an Audit Totals for Change Order $34,188 33 Additional Working Days $7,149 Lasttwo weeks of October - $9,496 1st two weekends in November $7,770 7.5 days from November 18-25, 2015 $950 Ten hours for CM in case ofan Audit __.. $59,553 TOTAL to Request for Change Order Agenda # 6 . 8 Meeting Date: November 3, 2015 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Membecs of the City Council VIA: James DeStefano, City a e TITLE: ADOPT RESOLUTION NO. 20 5 -XX APPROVING FINAL TRACT MAP NO. 73201, FOR THE SUBDIVISION OF AIR SPACE FOR A 10 -UNIT WAREHOUSE CONDOMINIUM, LOCATED AT 614-646 BREA CANYON ROAD IN THE CITY OF DIAMOND BAR IN=Xo7J1INI=IaU7-AIIs] 0A Adopt Resolution, direct the City Engineer to sign the map and the City Clerk to certify and process the map for recordation. IaIZ/e1 i• IN0aIJ,WiTO0 There is no financial impact to the City. BACKGROUND: The tentative map application was made to the Planning Commission by the property owner, Peichin Lee of Diamond Bar Investment, LLC, at a duly noticed public hearing on May 12, 2015 which the Commission concluded its review of the application and adopted Resolution No. 2015-09 approving Tentative Tract Map No. 73201. The City Council conducted a duly noticed public hearing on this application on June 16, 2015, which the Council adopted Resolution No. 2015-29 approving Tentative Tract Map No. 73201. DISCUSSION: The applicant filed a tentative tract map to subdivide one of the existing Diamond Bar Executive Park business center buildings into air space for a 10 -unit warehouse condominium. The current usage is not being modified and will continue to be consistent with the light industrial zone designated within the City. The Final Tract Map subdivides air space into ten (10) office condominium units while the remaining land on the parcel is dedicated to parking and access which is covered by a reciprocal agreement with all owners/tenants of the Diamond Bar Executive Park business center as well as designated fire lanes and utility easements. The Final Tract Map 73201 has been reviewed by both the Public Works Department and Community Development Department and has been found to be technically correct and conforms substantially to the approved tentative tract map. The final map meets the requirements of the conditions of approval. PREPARED BY: Kimberly M. Young, Senior Civil Engineer David G. bu, Director of Public Works Attachments: Resolution No. 2015 -XX Tract Map No. 73201 DATE PREPARED: October 23, 2015 RE501-111TIOR, OF • • • • :.. •, .., • • TRACT MAP i • * THE SUBDIVISIONOF - SPACE TO A 10 -UNIT CALIFORNIAWAREHOUSE CONDOMINIUM, LOCATED IN THE CITY OF DIAMOND BAR, A. RECITALS (i) Property owner, Peichin Lee of Diamond Bar Investment, LLC, 17528 East Rowland Street, #288; City of Industry, CA 91748 (the "Applicant' hereinafter), has heretofore filed an application for approval of Final Tract Map No 73201, (the "Application" hereinafter), as described in this Resolution. (ii) On May 12, 2015 the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing on the subject matter of the Tentative Tract Map and, upon conclusion of said public hearing on May 12, 2015 the Planning Commission adopted its Resolution No. 2015-09 recommending that the City Council approve Tentative Tract Map 73201. (iii) On June 16, 2015, the City Council of the City of Diamond Bar conducted a duly noticed public hearing on the Tentative Tract Map and, upon conclusion of said public hearing on June 16, 2015, the City Council adopted its Resolution No. 2015-29 approving Tentative Tract Map 73201. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: This City Council hereby specifically finds that all of the facts set for in the Recitals, Part A, of this Resolution are true and correct. Based on substantial evidence presented to this Council regarding the Application, this Council finds the Final Tract Map to be in substantial conformance with the Tentative Tract Map and this Council hereby specifically approves Final Tract Map 73201, as presented. 3. The City Council hereby specifically finds and determines that, based upon the findings set forth below, and changes and alterations which have been incorporated into and conditions upon the proposed project set forth in the application, no significant adverse environmental effects will occur. 4. The City Clerk is hereby directed to: a. Certify to the adoption of this Resolution; and b. Transmit a certified copy of this Resolution to Diamond Bar Investment, LLC, 17528 East Rowland Street, #288, City of Industry, CA 91748 Steve Tye, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 31d day of November, 2015, by the following vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABESENT: COUNCIL MEMBERS ABSTAINED COUNCIL MEMBERS ATTEST: City Clerk, City of Diamond Bar 1 LOT 74,258 S.F. TRACTNO. 73201 SHEET 1 OF 3 SHEETS IN THE CITY OF DIAMOND BAR COUNTY OF LOS ANGELES, STATE OF CALIFORNIA BEING A SUBDIVISION OF PORTION OF PARCEL 2 OF PARCEL MAP NO. 16640, AS MAPS, ALSO EDESCRIBER MAP D ES1 AS PARCEL D IN BOOK 11OFPCERTIF CERTIFICATE OF COMPAGES 74 AND 75 OF LIANCE, CITY 3DIAMOND INSTRUMENTCASE NON0201O. L111334115001, OF OFFICIAL RECORDS.AUGUST 1, FOR CONDOMINIUM PURPOSES OWNER'S STATEMENT: WE HEREBY STATE THAT WE ARE THE OWNERS OF OR ARE INTERESTED IN THE LANDS INCLUDED WITHIN THE SUBDIVISION SHOWN ON THIS MAP WITHIN THE DISTINCTIVE BORDER LINES, AND WE CONSENT TO THE PREPARATION AND FILING OF SAID MAP AND SUBDIVISION. PPCN INVESTMENT, LLC. A CAUFORNIA LIMITED LIABILITY COMPANY (OWNER) PEICHIN LEE (MEMBER) AMERICAN AS'INSTRUMENTANK. AS BENEFICIARY. UNDER A NO. 20130065648 F OFFICIAL RECO OF TRUST RECORDED JANUARY DS. TITLECFOc60 —,L2 rrd [oa MRILE NSA ,ta. 160 & H DIUMNT NO2 BN NC., A A334N ICIARY, UNDER RECORDS.ADEED OF TRUST RECORDED JUNE 11. 2015, AS JP1�JFt! �t PRINT NAME TITLE NAME ePt` 1,W504_ TITLE w P�'^�O" A NOTARY PUBLIC OR OTHER OFFICER COMPLETING TFHIS CERTIFICATE VERIFIES ONLY THE ATTAC ED,FA DE NOT THEATRUTFIFUWESS, ACCURACY,EOR VALIDITY OFHITHATE OCUM NTS NOTARY ACKNOWLEDGEMENT: STATE OF CALIFORNIA ) SS COUNTY OF LOS ANGELES ) ON r/iF ZA'SBEFORE ME O0 1.1 H9 IYJQ - A NOTARY PUBUC, PERSONALLY APPEARED PEICHIN LEE. WHO ROVED TO ME ON THE BASIS OF SATISFACTORY EVIDENCE TO BE THE PERSON WHOSE NAME IS SUBSCRIBED TO THE WITHIN INSTRUMENT AND KHER SGNATURE ON THE INSTRUMENT, THE IN HER OR THE ENTITYRIZED UPONCAPACITY EHALF OFNT SHE EXECUTED THE MCH BY THE PERSON ACTED, EXECUTED THE INSTRUMENT. CERTIFY UNDER ERNALTY IOF SPERJURY UNDECORRECT. AWS OF THE STATE OF CAUFORNIA THAT THE FOREGOING PA WITNESS MY HAND ANNNDD�-OFATICII''AL SEAL SIGNATURE / � _- MY COMMISSION NO. 2D70Z30 PRINT NAME: MY COMMISSION EXPIRES: U-4 2 ZO/B MY PRINCIPAL PACE OF BUSINESS IS IN LOS ANGELES COUNTY. A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE IDENTITY ENTITY TAC ED,FA DE NOT THEVIDUTRUTHFULNESS. ACCURACY,L WHO SIGNE6 THE OR VAI NT TO DUTY OICH FHITHATR OCUMNTTIFICATE S NOTARY ACKNOWLEDGEMENT: STATE OF CALIFORNIA ) SS COUNTY OF LOS ANGELES ) ON WkOW/ Ibllal BEFORE ME 7lOa`kI`1"•fA}�V• N - A NOTARY PUBLIC, PERSONALLY APPEARED _yei_ 1-O Ate` Rgt J WHO PROVED TO ME ON THE BASIS OF SATSFIA TORY EVIDENCE TO BE THE PERSONS) WHOSE NAME(S)IS/ARE SUBSCRIBED TO THE WTHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SHE/THEY EXECUTED THE SME IN HIS/HER/THEIR AUTHORIZED INSTRUMENT, THE PERSON(S), , ORATHE ENTITY UPON BEHALF OF WHICH THE (THE PERSON(S) ACTED, EXECUTED THE INSTRUMENT. NDER P NA S TRUEAND TY OF PERJURY U UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING WITNESS MY HAND AND OFFICIAL SEAL SIGNATURE MY COMMISSION NO.=L03'iLia PRINT NAME: TAfi �. MY COMMISSION EXPIRES: N� (S•201� MY PRINCIPAL PACE OF BUSINESS IS IN LOS ANGELES COUNTY. A NOTARY PUBLIC OR OTHER OFFICER COMPLETING THIS CERTIFICATE VERIFIES ONLY THE ATT C ED,FA DE NOT THE AL WHO SIGNED THE TRUTHFULNESS, CCURACY,ENT TOOR VAUDTYHOICH FHIS CERTIFICATE THAT OOCUM NTS NOTARY ACKNOWLEDGEMENT: STATE OF CALIFORNIA ) SS COUNTY OF LOS ANGELES ) ON lhfn 2ldp[S BEFORE ME, L'hlOi 4AM TAR. A NOTARY PUBLIC, PERSONALLY APPEARS 9 WHO PROVED TO ME ON THE BASIS OF SATSFIACTORY EVIDENCE TO BE THE PERSONS) WHOSE NAME(S)IS/ARE SUBSCRIBED TO THE WTHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE/SUE/TME.Y EXECUTED THE SAME IIN NSTRUMENT, E ERSONRIZED M ORTHECAPACITY(ES) UPON BEHALF. OF AND THAT BY � PERSON(5) SIGNATURE(S) ACTED. ON THE EXECUTED THE INSTRUMENT. ICERTI NO PARAGRAPH S TRUED PENALTYNDER PERJURY R RY UNDER THE AWS OF THE STATE OF CALIFORNIA THAT THE FOREG WITNESS MY HAND AND OFFICIAL SEAL SIGNATURE 66mrr� '04�r MY COMMISSION N0. 007"4'9 PRINT NAME: ��•h�/AM '"M MY COMMISSION EXPIRES: .lu�/d MY PRINCIPAL PLACE OF BUSINESS IS IN LOS ANGELES COUNTY. SURVEYOR'S STATEMENT: THIS MAP WAS PREPARED BY ME OR UNDER MY DIRECTION AND IS BASED UPON A FIELD SURVEY IN REQUEST FC PEI -CHIN LEEOFPPCNN INVESTMENT LLC ONN MMAY20 A2013. 1 HEREBYCT AND, LOCAL OSTATENCE AT E THE THAT THIS FINAL MAP SUBSTANTIALLY CONFORMS TO THE CONDITIONALLY APPROVED TENTATIVE MAP; THAT ALL THE MONUMENTS OF THE CHARACTER AND LOCATIONS SHOWN HEREON ARE IN PLACE; THAT THE AMONMENTS ARE LLLLICENTERLINE SUFFICIENT NTS NOTED AS 'SET- ARE RE ON FILE INRVEY TO E ATHE OFFICE OF THE CED. AND THAT TIE NOTES FOR ENGINEER. LAND SG October 7. 2015 JACK C. LEE LS 8407 DATE v JLCN C. EXPIRES: 6-30-2016 ziD(P. a -3o-2018 z a N� NO. 6107 't BASIS OF BEARINGS: 9r DF DA'-TE�Q THE BEARINGS SHOWN HEREON ARE BASED ON THE BARING N022'23'W OF THE CENTERUNE OF BOF PARCEL MAPS, RECORDS OF REPARCEL MAP NO, 16640. ANGELES COUNTY. FILED IN BOOK 181, PAGES 74 AND CONDOMINIUM NOTE: THIS 0 UNITS, WHEREBY THE OWNERS THE UNITS OF AIR SPACE WILL HOLD AN VED AS A OFFICE IUNDIVIDEDNIUM JICT FOR 1 DIVISION IS INTEREST 1N THE COMMON AREAS THAT WLL, IN TURN. PROVIDE THE NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. CITY ENGINEER'S STATEMENT 1 HEREBY STATE THAT I HAVE EXAMINED THIS MAP; THAT IT CONFORMS SUBSTANTIALLY M THE TENTATIVE MAP AND ALL APPROVED THEREOF; THAT ALL PROVISIONS OF S ORDINANCES OF THE CITY OF DIAMOND BARATIONS APPLICABLE AT THE TIME OF APPROVAL OF THE VISION TENTATIVE AP HAVE BEEN COMPLIENTH AND THAT I T AM SATISFIED THAT THIS MAP IS TECHNICALLY CORRECT WTH RESPECCTO CM RECORDS. DAVID G. LIU DATE CITY ENGINEER R.O.E. NO. 44053, EXPIRES: 6-30-2017 CITY SURVEYOR'S STATEMENT REVIEWED FOR CITY OF DIAMOND BAR By.- HALL Y:HALL AND FOREMAN, INC. I HEREBY STATE THAT 1 HAVE EXAMINED THIS MAP THAT IT COMPLIES WITH ALL PROVISIONS OF STATE LAW APPCABLE AT THE TIME OF APPROVAL THE TENTATIVE MAP; ANDAM SATISFIED THATUTHIS MAP IS TECHNICALLY CORRECT IN ALL RESPECTS NOT C RTFI DATO BY THE CITY ENGINEER. - 2 C WILLIAM G HUFF, PLS 6 5 DA * NO.6685 Ems. x/14 SPECIAL ASSESSMENT'S STATEMENT: "F\� 4� I HEREBY STATE THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE JURISDI OF THE CITY TOF DIAMOND BAR TO HEREOF S SUBJECT AND WHICH MAY BE PH THE LAND AIDINCLUDED FULLLL.E HAVE BEEN PAIDIN ANY PART IN FULL DATE CITY CLERK - CITY OF DIAMOND BAR CITY CLERK'S STATEMENT: I, TOMMYE CRIBBINS, CITY CLERK OF THE CITY OF DIAMOND BAR, DO HEREBY STATE THAT THIS MAP WAS PRESENTED FOR APPROVAL TO THE DIAMOND BAR CITY COUN IL AT A THAT REGULAR ON MEETING THEREOF, HELD ON THE _ DAY OF SAID COUNCIL, BY AN ORDER DULY PASSED AND ENTERED DID APPROVE SAID MAP. ppTE CITY CLERK - CITY OF DIAMOND BAR SITS THATA E REQUIRED UNDER THE PROVISIONSCATES AF SECTIONVE BEEN S 66492 AND AND D66 93 OF THEN MAGE SUBDIVISION MAP ACT. EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA BY DATE DEPUTY I HEREBY CERTIFY THAT SECURITY IN THE AMOUNT OF SHAS BEEN FILED WTI THE EXECUTIVE OFFICER, BOARD OF SUPERM§DRS OF THE COUNTY OF LOS ANGEITY LR THE PAYMENT OF TAXES ES 0 ON MAP OF TRACT NO. 73201 COLLECTED AS REQUIRED BY AW. ASTAXESONTHELAND EXECUTIVE OFFICER, BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA BY DATE DEPUTY NOTE SEE SHEET 2 FOR SIGNATURE OMISSIONS. 1 LOTTRA C T A {O. 73201 3 n® ,/ SHEET 2 OF 3 SHEETS 74,258 S.F. I V L I IN THE CITY OF DIAMOND BAR; COUNTY OF LOS ANGELES, STATE OF CALIFORNIA FOR CONDOMINIUM PURPOSES SIGNATURE OMISSIONS: IN ACCORDANCE WITH THE PROVISIONS OF SECTION 66436 (9)3A(i-Wi) OF THE SUBDIVISION MAP ACT, THE FOLLOVANG SIGNATURES HAVE BEEN OMITTED, AS THEIR INTEREST IS SUCH THAT IT CANNOT RIPEN INTO A FEE TITLE AND SAID SIGNATURES ARE NOT REQUIRED BY THE LOCAL AGENCY- A.T. CURRIER WATER COMPANY, A CORPORATION, HOLDER OF AN EASEMENT FOR WATER PIPE LINES PURPOSES, PER DOCUMENT RECORDED IN BOOK 3649, PAGE 220, OF DEEDS, RECORDS OF LOS ANGELES COUNTY. THE EXACT LOCATION OF THE EASEMENT IS NOT DISCLOSED BY THE INSTRUMENT, A.T. CURRIER (ALSO KNOWN AS ALVAN T. CURRIER) AND SUSAN CURRIER, HOLDER OF AN EASEMENT FOR WATER BY WELLS AND PIPE LINES PURPOSES, PER DOCUMENT RECORDED IN BOOK 6830, PAGE 18 OF DEEDS, RECORDS OF LOS ANGELES COUNTY. SAID EASEMENT IS BLANKET IN NATURE COUNTY SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY, HOLDER OF AN EASEMENT FOR SEWER PURPOSES, PER DEED RECORDED JULY 17, 1970, AS INSTRUMENT NO. 2905, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY: COUNTY OF LOS ANGELES, HOLDER OF AN EASEMENT FOR PUBLIC ROAD AND HIGHWAY PURPOSES, PER DEED RECORDED SEPTEMBER 24, 1985, AS INSTRUMENT NO. 85-1111650, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. WALNUT VALLEY WATER DISTRICT, A PUBLIC CORPORATION, HOLDER OF AN EASEMENT FOR WATER TRANSPORTATION PURPOSES, PER DEED RECORDED SEPTEMBER 26, 1985, AS INSTRUMENT NO. 85-1124534, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. SOUTHERN CALIFORNIA GAS COMPANY, A CORPORATION, HOLDER OF EASEMENT FOR PIPE LINES, CONDUITS AND INCIDENTAL PURPOSES, PER DEEDS RECORDED AUGUST 23, 2010, AS INSTRUMENT NO. 20101174009, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. CITY OF INDUSTRY, A MUNICIPAL CORPORATION, HOLDER OF AN EASEMENT FOR LIGHT POLE AND INCIDENTAL PURPOSES, PER DEED RECORDED MARCH 31; 2011, AS INSTRUMENT NO. 20110483144, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. ALAMEDA CORRIDOR -EAST CONSTRUCTION AUTHORITY, ON BEHALF OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, A CALIFORNIA JOINT POWERS AUTHORITY, HOLDER OF EASEMENT FOR SIDEWALK, WATER UNE, STORM DRAIN AND SLOPE PURPOSES BY DEEDS RECORDED JANUARY 15, 2013 AS INSTRUMENT NOS. 20130065647, OF OFFICIAL RECORDS, RECORDS OF .LOS ANGELES COUNTY. SOUTHERN CALIFORNIA EDISON COMPANY, A CORPORATION, HOLDER OF EASEMENT FOR PUBLIC UTILITIES PURPOSES, PER DEEDS RECORDED SEPTEMBER 4, 2013, AS INSTRUMENT NO. 20131291039, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. SCALE: 1"= 30' TRA ^ T NO. 73201 3 ^®1 SHEET 3 OF 3 SHEETS CURVE DATA opf` NO RADIUS DELTA LENGTH I TANGENT C1 1500.00 3'48'43" 99.60' 49.92' C2 10.37' 90'00'00" " 16.30 10.37' C3 12.50 90'00 00 19.6 1250 IN THE CITY OF DIAMOND BAR COUNTY OF LOS ANGELES, STATE OF CALIFORNIA FOR CONDOMINIUM PURPOSES SURVEYOR'S NOTES: • FD MONUMENT AS NOTED ❑ SET L&T, LS 8407 Q SET 1' IP, LS 8407 FD S&W, LS 5411, PER LA CO. PWFB 1133/014-815, SFN SEARCHED AND FOUND NOTHING FIT ALL TIES PER SAID FB NO'22'23'W BREA CANYON 762.00' [162.00']I SFN I 10.00' N I r o FD L&T, TAGGED $ I 'oor' I PER TRACT N0. 722 067,7. 0 � o - o o 0 v 1 O O LI N I W 1 40' O a in I � w �1 a I o a m J 0 w I in a n m I 2 O sl mn m I 3y 40' z m� I MB 7377/99-100. \ I a p_• LIVJ.VV/ I RZ Kel� t2 FO 5&W, LB 5411, PER U CO. PWFB 1133/812-813. FIT ALL 0 opf` N JDO NND d20, J j I �n aim Ia-� Z O an I 2061 0 1 /g9- S 6N 31\0 M I n r nav � r I �m� Z O v m � 2fN Z UWw N I aoa ��m 1� 0 z Z'Z O U "W z =en'lo L17 J 3.15 234 N02305 W 76.07 I a [V I+ r W m w SE'LY CORNER OF PARCEL n Z PM NO. 16640, PMB m o m m 181/74-75. FD S&W, LS z 6407 m z Nn 3 40.09' N072'23'W o� 1 I FD L&T, TAGGE PER TRACT NO 1 MB 1377/99-1 I F----- ------7 I I I I Iwt m ) I m I m o no L1 n 0 E3 I mz o GWin L3�I as m n zd I DETAIL A NOT TO SCALE L ----------J RECORD DATA NOTES: () INDICATES RECORD DATA PER PM NO. 16640 PMB 181/74-75. [ J INDICATES RECORD DATA PER TR NO. 72067, MB 1377/99-1D0. TIES PER SAID FB_ ROAD 355.77' (355.77'),_[355.77_]- _ 783.7T (183.77'] n FD NOTHING, ESTABLISHED BY INTERSECTION. INDICATES THE BOUNDARY OF THE LAND BEING :SUBDIVIDED BY h115 MAP. NO BEARING LNG Li NO -22'237- 5.00 L2 NO'51'29"E 153.84' L3 NO'51'29"E 142.84' L4 N60'S557 E 262.02 LS N60'S557 E 262.76 L6 N0' 332223 W 25.33 L7 NO -22!23'W 36.74 LB _FO '2223 W 273.63 9 2 23 L10 N29'06 46 W 40.00 L71 N29'06 6'w 55.00 L12 N60'531 62.5 Lia N6015314 E 85.77 L14 N89'36 55 E 16.07 L15 N8936'55"E 3.12' Lib 70'23'05 f 259.15' (259.15'), [259.15'] O. 91.42 17.11' 45.52' _A_"__5 -- ---t-\ 1,00. \ \ \ \ \ Elp 4 \ E3 LP�yc'o 4„ FDS&W, l5 8407, PER \\ \ \ \ 0, o TRACT N0. 72067, MB 1377/99-100. \ \ \ \ i mak' \ !. \ ss s FD 1' IP LS 8407, PER 74,258 S.F. \\ \\\ \\\\ s�� • TRACT NO. 72067, MB 1377/99-100. \ \\ W a0 lt9 \ < \ \\ \ \ sm '%Q.00 n \ J L16 L18 O E9 oL6 SEE DETAIL B� r \\ .i ,L6� J 01 o------�-------------- Le -----4----- L7 -.- ----- L9 ------I 0 0 --- E7 - 313.60' I [123.78'] (123.78') 325.18' (325.18'), (325.18'] 123.78' NO'22'23'W E'LY LINE OF PARCEL 2, PM N0. I I 76640, PMB 181/74-75. ESTAB. BY 000 [------------------J 763.87' 0 0 0 RECD DATA PER SAID PM N0. 16640. [163.8T] _„_. FITS THE E7(ISTING IMPROVEMENTS. - FD t' IP LS 8407, PER EASEMENT NOTES: LS 8407, TRACT N0. 72067, MB Et 10' WIDE EASEMENT OF COUNTY SANITATION DISTRICT N0. 21 OF LOS ANGELES COUNTY, 72067, 1377/99-100. FOR SEWER PURPOSES, BY DEED RECORDED JULY 17, 1970, AS INSTRUMENT N0. 2905, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. E© 15.00' WIDE EASEMENT OF WALNUT VALBY DEED LEY WATER DISTRICT, FOR WATER TRANSPORTATION PURPOSES, BY DEED RECORDED SEPTEMBER 26-, 1985, AS INSTRUMENT N0. 85-7124534, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. E© 10' WIDE EASEMENT OF SOUTHERN CALIFORNIA GAS COMPANY FOR PIPE LINES,CONDUITS F-------------------, AND INCIDENTAL PURPOSES BY GEED RECORDED AUGUST 23, 2010 AS INSTRUMENT N0. I \ 20101174009, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. 5.5' WIDE EASEMENT OF CITY OF INDUSTRY, FOR LIGHT POLE AND INCIDENTAL PURPOSES, RECORDED INSTRUMENT N0. 20110483144, OF OFFICIACOMPANY 4. LRECORDS, RECORDS OF OS ANGELES COUNTY. 9' WIDE SIDEWALK EASEMENT OF ALAMEDA CORRIDOR -EAST CONSTRUCTION AUTHORITY, I \4 \\ \\ E7 I BEHALF OF THE SAN IEVALLEY COUNCIL AUTHORITY, FORLI PUBC RIGHT OFWAY PURPOSES NA BY DEED RECORDED \ E4 JOINT CORDED L6 \ I JANUARY 15, 2013 AS INSTRUMENT NO. 20130065647, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. E3 E6 10' WIDE WATER LINE EASEMENT OF ALAMEDA CORRIDOR -EAST CONSTRUCTION AUTHORITY, \ o o LB ON BEHALF OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, A CALIFORNIA �-L7_ JOINT POWERS AUTHORITY. FOR PUBLIC UTILITY PURPOSES BY DEED RECORDED JANUARY 15, 2013 AS INSTRUMENT N0. 20130065647. OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. _ �--Lg 77' WIDE STORM DRAIN EASEMENT OF ALAMEDA CORRIDOR -EAST CONSTRUCTION I----- rr �--�-- I AUTHORITY, ON BEHALF OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, A CALIFORNIA JOINT POWERS AUTHORITY, FOR PUBLIC UTILITY PURPOSES BY DEED RECORDED JANUARY 15, 2013 AS INSTRUMENT N0. 20130065647. OF OFFICIAL RECORDS, I 313.60' RECORDS OF LOS ANGELES COUNTY. 325.18' pUBLEC UTILITY WIDE EASEMENT OF RECORDED SEPTEMBER FORN2013DA5 NNSTRUMENT N0. I NO'22'23'W 531 I 20131291039, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. 627 E9 CENTERONE OF 6' WIDE EASEMENT OF SOUTHERN CALIFORNIA EDISON COMPANY FOR I DETAIL B 1.00' I PUBLIC UTILITY PURPOSES BY DEED RECORDED SEPTEMBER 4, 2073 AS INSTRUMENT N0. I NOT TO SCALE NO -22'23'W I 20131291039, OF OFFICIAL RECORDS, RECORDS OF' LOS ANGELES COUNTY. L - - - - - - - - - - - - - - - - - - J INDICATED RESTRICTED ACCESS RIGHTS BY DEED RECORDED SEPTEMBER 24, 1985 AS INSTRUMENT NO. 85-1717650, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. "W 11.07' L17 NH9'36 55 E 3.15 L78 N02305 W 76.07 f 259.15' (259.15'), [259.15'] O. 91.42 17.11' 45.52' _A_"__5 -- ---t-\ 1,00. \ \ \ \ \ Elp 4 \ E3 LP�yc'o 4„ FDS&W, l5 8407, PER \\ \ \ \ 0, o TRACT N0. 72067, MB 1377/99-100. \ \ \ \ i mak' \ !. \ ss s FD 1' IP LS 8407, PER 74,258 S.F. \\ \\\ \\\\ s�� • TRACT NO. 72067, MB 1377/99-100. \ \\ W a0 lt9 \ < \ \\ \ \ sm '%Q.00 n \ J L16 L18 O E9 oL6 SEE DETAIL B� r \\ .i ,L6� J 01 o------�-------------- Le -----4----- L7 -.- ----- L9 ------I 0 0 --- E7 - 313.60' I [123.78'] (123.78') 325.18' (325.18'), (325.18'] 123.78' NO'22'23'W E'LY LINE OF PARCEL 2, PM N0. I I 76640, PMB 181/74-75. ESTAB. BY 000 [------------------J 763.87' 0 0 0 RECD DATA PER SAID PM N0. 16640. [163.8T] _„_. FITS THE E7(ISTING IMPROVEMENTS. - FD t' IP LS 8407, PER EASEMENT NOTES: LS 8407, TRACT N0. 72067, MB Et 10' WIDE EASEMENT OF COUNTY SANITATION DISTRICT N0. 21 OF LOS ANGELES COUNTY, 72067, 1377/99-100. FOR SEWER PURPOSES, BY DEED RECORDED JULY 17, 1970, AS INSTRUMENT N0. 2905, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. E© 15.00' WIDE EASEMENT OF WALNUT VALBY DEED LEY WATER DISTRICT, FOR WATER TRANSPORTATION PURPOSES, BY DEED RECORDED SEPTEMBER 26-, 1985, AS INSTRUMENT N0. 85-7124534, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. E© 10' WIDE EASEMENT OF SOUTHERN CALIFORNIA GAS COMPANY FOR PIPE LINES,CONDUITS F-------------------, AND INCIDENTAL PURPOSES BY GEED RECORDED AUGUST 23, 2010 AS INSTRUMENT N0. I \ 20101174009, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. 5.5' WIDE EASEMENT OF CITY OF INDUSTRY, FOR LIGHT POLE AND INCIDENTAL PURPOSES, RECORDED INSTRUMENT N0. 20110483144, OF OFFICIACOMPANY 4. LRECORDS, RECORDS OF OS ANGELES COUNTY. 9' WIDE SIDEWALK EASEMENT OF ALAMEDA CORRIDOR -EAST CONSTRUCTION AUTHORITY, I \4 \\ \\ E7 I BEHALF OF THE SAN IEVALLEY COUNCIL AUTHORITY, FORLI PUBC RIGHT OFWAY PURPOSES NA BY DEED RECORDED \ E4 JOINT CORDED L6 \ I JANUARY 15, 2013 AS INSTRUMENT NO. 20130065647, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. E3 E6 10' WIDE WATER LINE EASEMENT OF ALAMEDA CORRIDOR -EAST CONSTRUCTION AUTHORITY, \ o o LB ON BEHALF OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, A CALIFORNIA �-L7_ JOINT POWERS AUTHORITY. FOR PUBLIC UTILITY PURPOSES BY DEED RECORDED JANUARY 15, 2013 AS INSTRUMENT N0. 20130065647. OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. _ �--Lg 77' WIDE STORM DRAIN EASEMENT OF ALAMEDA CORRIDOR -EAST CONSTRUCTION I----- rr �--�-- I AUTHORITY, ON BEHALF OF THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, A CALIFORNIA JOINT POWERS AUTHORITY, FOR PUBLIC UTILITY PURPOSES BY DEED RECORDED JANUARY 15, 2013 AS INSTRUMENT N0. 20130065647. OF OFFICIAL RECORDS, I 313.60' RECORDS OF LOS ANGELES COUNTY. 325.18' pUBLEC UTILITY WIDE EASEMENT OF RECORDED SEPTEMBER FORN2013DA5 NNSTRUMENT N0. I NO'22'23'W 531 I 20131291039, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. 627 E9 CENTERONE OF 6' WIDE EASEMENT OF SOUTHERN CALIFORNIA EDISON COMPANY FOR I DETAIL B 1.00' I PUBLIC UTILITY PURPOSES BY DEED RECORDED SEPTEMBER 4, 2073 AS INSTRUMENT N0. I NOT TO SCALE NO -22'23'W I 20131291039, OF OFFICIAL RECORDS, RECORDS OF' LOS ANGELES COUNTY. L - - - - - - - - - - - - - - - - - - J INDICATED RESTRICTED ACCESS RIGHTS BY DEED RECORDED SEPTEMBER 24, 1985 AS INSTRUMENT NO. 85-1717650, OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY. CITY COUNCIL Agenda # __6_3 Meeting Date: 11/3/15 TO: Honorable Mayor and Members of e City Council VIA: James DeStefano, City Mana er TITLE: APPROVAL OF AMENDMENT #69AGREEMENT WITH ACCESS CONTROL SECURITY TO INCREASE THE CONTRACT AUTHORIZATION FOR THE 2015/16 FISCAL YEAR IN THE AMOUNT NOT -TO -EXCEED $73,000, PLUS APPROPRIATION OF $38,000 FROM GENERAL FUND RESERVES FOR GUARD SERVICES AT PETERSON PARK REQUIRED DURING CONSTRUCTION OF IMPROVEMENTS. RECOMMENDATION: Approve. FINANCIAL IMPACT: $31,500 in costs related to the security guards are projected to be recovered through fees charged in the rental contracts for use of the Diamond Bar Center. Security guard costs of $2,300 for special events and of $1,200 for late night security are included in the 2015/16 FY General Fund budget and are not recovered. The remaining $38,000 is for security at Peterson Park required during the construction of park improvements and is not included in the 2015/16 FY budget, and will not be recovered. An appropriation of $38,000 from General Fund reserves is necessary for this expenditure. BACKGROUND: The City awarded a contract to Access Control Security on August 16, 2010 to provide security guards at the Diamond Bar Center and at City Special Events. Section 2 of the contract allows the City Council to extend the contract on an annual basis if doing so is deemed to be in the best interest of the City. City Council approved Amendment #1 on June 21, 2011, #2 on June 19, 2012, Amendment #3 on June 18, 2013, Amendment #4 on June 17, 2014, and Amendment #5 on August 4, 2015. Staff is seeking City Council approval to increase the contract authorization for the 2015/16 fiscal year in the amount not -to -exceed $73,000. DISCUSSION: Access Control Security provides guards for Diamond Bar Center rentals, City Special Events, and late night events. Staff estimates that $31,500 will be spent on guards for private rentals, $2,300 for special events and $1,200 for late night security at the Diamond Bar Center as needed for building security and staff safety, for a total contract amount of $35,000. $31,500 of this amount will be recovered through fees charged for private rentals. Access Control Security also provided guards at Peterson Park to secure the Skate Park when two different park projects were constructed. A new security wrought iron fence was constructed for the Skate Park between the dates of July 13 and September 21, 2015, which has been completed. The security guard has continued working at Peterson Park during the renovation of the parking lot. The construction of the parking lot has blocked access to the Skate Park and the security guard will remain at Peterson Park until safe access to the Skate Park is restored. It's estimated that access will be available by November 16, 2015. Estimated costs for security guards at Peterson Park totals $38,000. This cost is not included in the 2015/16 FY budget and needs to be appropriated from General Fund reserves by the City Council. This brings the total contract amount with Access Control Security to $73,000 for the 2015/16 FY. Per the City's Purchasing Ordinance, an award for services to a single vendor in a fiscal year shall not exceed the City Manager's purchasing authority of $40,000 without prior approval from the City Council. Staff anticipates expenditures of $73,000 for security guard services by Access Control Security for the 2015/16 fiscal year. PREPARED REVIEWED BY: BG7bVoSg Community Services Director Attachments: Amendment #6 to Agreement Agreement with Access Control Security dated 8/16/10 AMENDMENT 96 TO AGREEMENT THIS AMENDMENT #6 TO SECURITY GUARD SERVICE AGREEMENT is made this 3rd day of November, 2015 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY") and ACCESS CONTROL SECURITY ("CONTRACTOR"). Recitals: a. CONTRACTOR entered into a 12 month AGREEMENT with CITY August 16, 2010 ("the AGREEMENT') to provide Security Guards for Diamond Bar Center rentals and City Special Events. b. Parties agreed to Amendment #1 extending the tern from July 1, 2011 through June 30, 2012. C. Parties agreed to Amendment #2 extending the term from July 1, 2012 through June 30, 2013. d. Parties agreed to Amendment #3 extending the term from July 1, 2013 through June 30, 2014. Amendments 1, 2 and 3 are collectively referred to herein as the "Amendments". e. Parties agreed to Amendment #4 extending the term from July 1, 2014 through June 30, 2015. Amendments 1, 2, 3 and 4 are collectively referred to herein as the "Amendments". f. Parties agreed to Amendment #5 extending the term from July 1, 2015 through June 30, 2016. Amendments 1, 2, 3, 4 and 5 are collectively referred to herein as the "Amendments". g. Parties desire to amend the AGREEMENT and Amendments to revise the compensation and the scope of work. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Compensation provided in Section 3 of the AGREEMENT will remain $15.90 per hour/per guard until December 31, 2015 and commencing January 1, 2016 the fee per hour/guard will be $16.90; provided that in no event shall the total compensation paid under this Amendment #6 exceed $73,000. Section 2 — Scope of Work identified in Exhibit `B" of the AGREEMENT is amended to include the scope of work set forth in Exhibit "A" which is attached hereto and incorporated herein by reference. Except as specifically provided in this Amendment #6, the AGREEMENT and the Amendments shall in all other respects be in full force and effect. If there is a conflict between this Amendment 46 on the one hand, and the AGREEMENT and the Amendments on the other, then this Amendment 46 shall control. IN WITNESS WHEREOF, the parties hereto have executed this Amendment 46 on the date and year first written above. ATTEST CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed Steve Tye Mayor APPROVED TO FORM City Attorney ACCESS CONTROL SECURITY Contractor Signed Title City Clerk Exhibit "A" 1 1- 714.826 - 3800 Fax 1714 - 826.3828 STATE LIC. PPO 15094 BONDED & INSURED Submitted by: Salman Sarfraz Access Control Security 2622 W. Lincoln Ave. Suite 107 Anaheim, CA 92801 PHONE: 714-826-3800 Fax. 714-826-3828 CELL: 714-715-0556 Prepared for: City of Diamond Bar Skate Park at Peterson Park l Copley Diamond Bar, CA 91765 Serving the greater Bay Area, Los Angeles, Riverside, San Bernardino, Orange County, San Diego, Phoenix & Tucson Arizona Area Exhibit "A" 1"ROPOSAL TO PROVIDE SECURITY FOR THE SKATE PARK AT PETERSON PARK IN DIAMOND BAR, CA 1: SCOPE OF WORK Access Control Security proposes to provide security for the Skate Park at Peterson Park, located at 24142 E. Sylvan Glen Road, Diamond Bar, CA 91765. Security officer will prohibit unauthorized entry into gated Skate Park facility. If voluntary compliance is not achieved, security officer will notify LA County Sheriff's Department, Walnut Station, to obtain compliance. Services will begin at 5:00 P.M. on Wednesday, August 12, 2015 and will continue 24 hours per day, days per week until notified by City that services at location are no longer required. 24 hours notice required to conclude service. Security will be in uniform while on duty. 2: COST OF SERVICE Rate of Pay: $15.90/hr straight billing rate; $23.85/hr holiday and OT billing rate. OT billing rate is applicable is City requests that the same employee work in excess of 40 hours per week or 8 hours per day. 3: CONTACTS The scheduler's name for Access Control Security is Salman and his number is 714.826.3800. City's contact is Christy and her number is 909.839.7074. City's alternate contact is Jason and his number is 909.518,4841 (available 24/7). 8/12/15 CITY OF DIAMOND BAR COMMUNITY SERVICES DIVISION VENDOR SERVICES AGREEMENT THIS AGREEMENT is made as of August 16, 2010 by and between the City of Diamond Bar, a municipal corporation ("City") and Access Control Security- Inc, ("Vendor"). RECITALS A. City desires to utilize the services of the Vendor as an independent contractor to provide services to City as set forth in Exhibit "A", the City's Request for Proposal dated April 14, 2010, NOW, THEREFORE, in consideration of performance by the patties of the covenants and conditions herein contained, the parties hereto agree as follows: Vendor's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Vendor are as described in Exhibit "B" the Vendor's Response, to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Vendor are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect August 28. 2010, and shall continue until August 28 2011 unless earlier terminated pursuant to the provisions herein. Contract may be extended. 3. Compensation. Licensee renting Diamond Bar Center who is serving alcohol at scheduled event agrees to compensate Vendor for each service which Vendor performs to the satisfaction of City. Payment will be made one month prior to event date to the City and then submitted to vendor. Rate for service performed will be $15.90 per hour/per guard with a five hour minimum. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Vendor's proposal, the provisions of this Agreement shall control. 5, Addresses: City: City Manager Vendor: Manuel Artadi City of Diamond Bar Access Control Security, Inc. 21825 Copley Drive 20945 Devonshire Street, Suite 103 Diamond Bar, CA 91765-4177 Chatsworth, CA 91311 6. Standard of Performance. Vendor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 7. Indemnification. Vendor agrees to indemnify the City, its officers, agents, volunteers, employees, and attorneys against, and will hold and save them and each of them harmless from, and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision or other organization arising out of the acts, errors or omissions of Vendor, its agents, employees, subcontractors, or invitees, including each person or entity responsible for the provision of services hereunder. In the event there is more than one person or entity named in the Agreement as a Vendor, then all obligations, liabilities, covenants and conditions under this Section 7 shall be joint and several. 8. Insurance. Contractor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $3,000,000 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement. Contractor shall require contracting officials to cant' automobile insurance per State of California law; City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability. The policy (ies) as to comprehensive general liability, shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A_ All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Contractor shall submit to City insurance certificates indicating compliance with the minimum insurance policy endorsements indicating compliance with all minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 9. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Vendor shall not terminate this Agreement during the provision of services on a particular project, The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 10. Personnel. Vendor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Vendor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Vendor reserves the right to determine the assignment of its own employees to the performance of Vendor's services under this Agreement, but City reserves the right, for good cause, to require Vendor to exclude any employee from performing services on City's premises. it. Non -][Discrimination and Equal Employment Opportunity. A. Vendor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Vendor will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Vendor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 12. Assignment. Vendor shall not assign or transfer any interest in this Agreement nor the performance of any of Vendors obligations hereunder, without the prior written consent of City, and any attempt by Vendor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 13. Compliance with Laws. Vendor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 14. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Vendor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Vendor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 15. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 16. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 17. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 18. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 19. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Vendor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Cleric. 20. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By:y Manager Approved as to form: "VENDOR" r?Anrua,G i,,T-pct M&A By -19 �c-,f� A ?Z c ✓, ^r , ; n c Its: _�— Exhibit "B" Pe(pE55eONTgO� n ACCESSCONTROLSECURIn 1 - 877 - GUARD 24 1- 877 - 482 - 7324 STATE LIC. PFD 15094 BONDED & INSURED Submitted by: ]Kristi Mendoza 20945 Devonshire St Chatsworth, CA 91311 Tel. (818) 349-0029 Fax. (818) 349-0069 1 - 877 - GUARD - 24 Prepared for: City of Diamond Bar 21825 Copley Dr Diamond Bar, CA 9176S Los Angeles Orange County Wood Empire Sin Diego Bay Area Phoenix AZ (310) 270-4020 (714) 826-3800 - (909)370-1700 (877) 482-7371 (877) 482-7324 (877) 482-7324 pGCE55CONTgOL CONTROL y un �F , STATE I ' BONDED INSURED Friday, April 16, 2010 Christy Murphey City of Diamond Bar 21825 Copley Dr Diamond Bar, CA 91765 Dear Christy, Access Control Security is a quality conscious company that provides exceptional security services to its clients. Our assertion to be a leader in our profession and our pledge of continued improvement has put us among the fastest growing security companies in the region. Access Control Security provides uniformed armed and unarmed security guards to its clientele. The needs of the customers vary as do the locations. We render services to shopping malls, apartment complexes, office buildings, warehouses, clubs, gated communities, and individuals with specific security needs. At Access Control Security our aim is to deliver professional security services. We go to great lengths in hiring our personnel. We follow tough standards and make certain that only the best of the best are inducted into our team. We are a unique, multifaceted, highly sophisticated and innovative company that will not only meet your expectations, but also surpass them. We encounter each new challenge with great determination, dedication and diligence that enables us to gain greater strides in this industry. You can depend on Access Control Security for all your security needs. We have a record of customer satisfaction and. retention, which speaks for our performance. Enclosed you will find information regarding our functioning, services, rates and references. We hope you will find everything superb and up to the standards you require. If you have any queries, please feel free to contact the undersigned. Looking forward to hearing from you soon. Yours Sincerely, �/I,vidlc' ✓!/Loruisx�c ICristi Mendoza Sales Representative Los Angeles Orange County Inland Empire San Diego Bay Area Phoenix AZ (310) 270-4020 (714) 826-3800 (909) 370-1700 (877) 482-7371 (877) 482-7324 (877) 482-7324 1. Services .................................................. 4 2. Insurance and Licenses .............................. 4 3. Reports .................................................. 4 4. Client/Management Relationship .................. 4 5. Contracts ................:............................... 5 6. Cost of Service ......................................... 5 7. Billing ................................................... . 5 S. Client Support .......................................... 6 9. Training ................................................ 6 10. References .............................................. 6 1: SERVICES Access Control Security offers a wide array of services to its clients. We offer on site security. Our security officers are professionally qualified and recognize the significance of the word security. They are competently trained, to provide to the best of their abilities, in accordance with the rules provided by the Bureau of Security and Investigative Services. We provide the following services: Uniformed armed and/or unarmed security officers. DBC -- Uniform Required Field supervisors. 24 hour communications/dispatch. We serve all locations like: • Office buildings. • Clubs. o Shopping Centers. • Gated Communities. • Apartment complexes. • Construction Sites. • Loss prevention — Department/Retail Stores. All security officers are required to keep a daily report (DAR) as well as a daily time sheet to record their performance. Our supervisors stay on top of the officers to make sure every officer is performing well. We also offer the use of computerized monitoring using the new upgraded system of Detex Patrol Clocks, to all its clients with a minimal charge. Additional information on this offer is available upon request., 2: INSURANCE AND LICENSES Access Control Security Services is bonded, fully licensed and insured according to the state requirements. uFff-ROTEW Our security officers are trained to report any incident of importance into their log sheets. The security officers have a daily activity report folder where they record. each incident worthy of mentioning that occurs in their shift. These reports are part of the service and are a must. The supervisors check these reports on a daily basis and a copy is provided to the client upon request. Action is taken on incidents based on the security officers' observation. 4: CLIENT -MANAGEMENT RELATIONSHIP The client -management relationship is of utmost importance to us at Access Control Security. Client satisfaction in all respects is our prime objective. Therefore our efficient and competent management remains involved with the everyday workings of the company to ensure a smooth operation. There is a tremendous coordination between all departments of the company. A number of times this coordination has helped to avert serious problems. Our management team is available 24 hours a day 7 days a week to answer any concerns you might have. This enables us to continue providing you with top quality service as well as avoid miscommunication. 5:CONTRACTS Annual Contract -- Scheduling per DBC staff request with a minimum of 24—hour notice. Access Control Security may enter into a yearly contract in which case the hourly rate will be guaranteed for the duration of one year. After that the rates may be renegotiated allowing for wage increases as well as other economic factors. Either party has the right of cancellation effective thirty (30) days after receiving written notice of termination. Contracts that are less than one year in duration are considered Temporary Accounts. 6. COST OF SERVICE Once again, thank you for giving us the opportunity to submit our bid for security services for your facility. "Access Control Security" has a thorough and complete understanding of the work to be accomplished and is committed to providing the quality of service you seek. Specification Straight Billing Rate Holiday & O.T Billing Rate Unarmed Special Events Call $15.90/hr Call $23.85/h Unarmed Call Call Armed Officer Call Call Unarmed Vehicle Patrol Service. Call n/a Armed Vehicle Patrol Service Call n/a Unarmed Vehicle Patrol/ Stop n/a Holiday Rates will apply on each of the following New Years Day :• Presidents Day •:• Memorial Day :• Independence Day •:• Labor Day •:• Thanksgiving Day9 i• Christmas Day( Overtime rates will apply when: A specific security officer is requested to work in excess of 40 hours per week, or 8 hours per day or extra coverage is requested by the client with 24 hours or less notice to. Access Control Security Services. Note: All overtime is to be approved by an authorized representative of your company before they are applied, 0-M 1.3 a61180rJ The security officers work week runs from Monday through Sunday. Invoices are submitted on a Semi -Monthly and Monthly basis, and are payable upon request unless other arrangements have been made prior to the contract start up date. The following people are available 24 hours a day seven days a week to attend to the customers needs and concerns. Reza Jalala: Jesse A. Cuddeback: Operations Manager Sales Manager Although any member of our management team is qualified to take care of your concerns, the only exception is the billings. Billing inquiries should be directed to Fahim Abid, Monday — Friday, 10:00 A.M. — 4:00 P.M. All Security officers and supervisors at Access Control Security are qualified and pass all requirements of the State of California. Our officers also meet the standards set by the Bureau of Security and Investigative Services. The professional training of the security officers consists of the following: • Emergency preparedness • Anti -terrorism techniques o Emergency evacuation, • Mob control • Complete apprehension and arrest procedures o Specific training and usage of verbal de-escalation techniques • Personal hygiene • Surveillance techniques • In-depth public relations • Workplace safety instructions Furthermore, we conduct extensive ongoing training at our main office located in Anaheim. The following is the list of training courses that a security officer has to undergo before being assigned to a job. o Sol Arrest procedures for security personnel • S02 Pr -24 Baton Certification • S03 Client relation / service attitude o SO4 Emergency preparedness: Earthquake, fire and bomb threats • S05 Fire arm permit, state certification course • S06 First aid and CPR course • S07 Hostage preparedness • SOS Basic law for security officers • S09 Observation skills and reporting • S 10 Power to arrest / Guard card • S11 Report writing • S12 Security patrol procedures, introduction • S13 Tear gas, Mace, Pepper spray • S14 Union strike preparedness Here at Access Control Security we pride ourselves in having extremely well trained, highly educated and motivated officers. We have a large reserve pool which aids in emergency replacement of officers in cases of emergency. Our supervisors are in constant communication with the operations department and the security officers by utilizing the unique and fully Digital Long range Radio Telephone System. 10: REFERENCES: Available Upon Request by Fax or Email. Agenda # Meeting Date: 6.10 11/3/15 CITY COUNCIL ��� AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: APPROVAL OF AMENDMENT #1 TO CONTRACT WITH ARCHITERRA DESIGN GROUP FOR A VALUE ENGINEERING ANALYSIS OF THE CONSTRUCTION DOCUMENTS FOR THE ADA RETRO -FIT OF LONGVIEW PARK SOUTH AND STAR DUST PARK IN THE AMOUNT NOT TO EXCEED $25,600, INCREASING THE TOTAL AUTHORIZATION TO $35,600. RECOMMENDATION: Approve. FINANCIAL IMPACT: Funds for this contract amendment are included in the 2015/16 FY budget. BACKGROUND: The City Council awarded a contract to Architerra Design Group on August 5, 2014 to complete the construction documents for Longview Park South and Star Dust Park. After the construction documents were completed, the engineer's estimate was calculated and it estimated that the two parks would cost $300,000 each, or a total of $600,000 to construct both park improvement projects. Staff believes it is prudent to conduct a value engineering analysis of the two parks in an effort to reduce the construction costs. Staff believes the cost savings for construction will be considerably more than the cost to conduct the analysis, and still result in two quality parks for the neighborhood's use. DISCUSSION: The type of changes expected to be made to the plans for the two parks include reducing the amount of concrete, eliminating aesthetic berms, and eliminating decorative treatment of the concrete. These changes will result in overall cost savings for this project. Improvements that will be constructed at each park include ADA accessibility, improved drainage, new play equipment with rubber surfacing, new picnic tables, benches and trash receptacles, and irrigation systems with improved water efficiency. 1118677.1 Director of Community Services Attachments: Amendment #1 to Agreement dated 11/3/15. Proposal from Architerra Design Group dated 10/8/15. Contract with Architerra Design Group dated 8/5/14. This First Amendment to Consultant Services Agreement ("First Amendment') is made and entered into as of November 3. 2015, by and between the City of Diamond Bar, a municipal corporation ( "City"), and Architerra Design Group, Inc., a California corporation", (herein referred to as the "Consultant') with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of August 5, 2014, which is incorporated herein by this reference (the "Original Agreement'); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement, is hereby amended, modified and supplemented to include the services described on Exhibit "A" attached hereto and incorporated herein by this reference. 3. Compensation. The total not -to -exceed compensation set forth in Section 3 of the Original Agreement was the sum of Ten Thousand Dollars ($10,000). Section 3 of the Original Agreement is hereby amended to provide for an increase of Twenty -Five Thousand Six -Hundred Dollars ($25,600) so that the total not -to -exceed compensation, as amended by this First Amendment shall not exceed Thirty -Five Thousand Six -Hundred dollars ($35,600) without the prior authorization of the City. 4. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control. IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. 11186727 "CONSULTANT" *By: Printed Name: Title: *By: Printed Name: Title: "CITY" By: Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney *NOTE: If Consultant is a corporation, the City requires the following signature(s): (1) the Chairman of the Board, the President or a Vice -President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 1118677.1 [Behind this page.] 1118677.1 October 5, 2015, Revised October 8, 2015 Bob Rose Community Services Director City of Diamond Bar 21810 Copley Drive Diamond Bar, CA, 91765 RE: LANDSCAPE ARCHITECTURAL EXTRA SERVICE FOR STARDUST AND LONGVIEW SOUTH PARKS, DIAMOND BAR, CA Dear Mr. Rose, Based on our meeting on September 24, 2015, we are providing the following extra services proposal. The focus of this proposal is to review the existing plans prepared by Architerra Design Group, propose value engineering design options for both parks, and then complete the construction documents based on the approved value engineering modifications. The Design Development phase is for both parks concurrently. The Construction Document phase will be performed for each park separately. Current state mandated water efficiency requirements have been included. The scope of services will also include plan check corrections to the packages based on Plan Review Comments from Building & Safety and Engineering Departments. Construction bidding assistance and construction observation services have also been included, with the assumption that the two parks will be constructed as one project. SCOPE OF SERVICES ADG agrees to perform professional services for the Client as set forth below for the Basic Fee as indicated: A. Design Development Phase to Include: 1. Evaluate current plans for areas of potential value engineering savings for both park sites. 2. Prepare a Conceptual Landscape Plan at 1/1 6"=I' -O" for Client review indicating the new design and all proposed value engineering modifications to the design for both park sites. archilerradesigngroup.com 10221 A Trademark S-. Roncno Cucamonga CA 91730 p - 909 484.2800 f - 909.484.2802 - 2EZd I'P% c 4=b;,7 !r.'911ti City of Diamond Bar Mini Parks Page 2 of 5 3. Preparation of revised estimate of probable construction costs, based on the new design and value engineering revisions to the Conceptual Landscape Plan for both park sites. 4. Client/ADG Meeting to review revised Design Development plans and estimate. (1 meeting included) 1 . CAD Base Sheet Revision @ 1/16'°=1'-0" scale, indicating final approved design and value engineering modifications. 2. Demolition Plan revisions based on new design and value engineering modifications. 3. Fine Grading Plan revisions based on new design and value engineering modifications. 4. Construction Plan revisions based on new design and value engineering modifications. Includes addition of ADA ramps at street corners. 5. Construction Detail revisions based on new design and value engineering modifications. 6. Irrigation Plan revisions based on new design and value engineering modifications. 7. Prepare Water Efficiency Landscape Worksheet. 8. Prepare 2 Irrigation Controller Charts. * 9. Planting Plan revisions based on new design and value engineering modifications. 10. Prepare Planting/Irrigation Hydro -zone Plan. 11. Construction Specifications revisions as required. 12. Irrigation & Planting Specifications revisions as required. 13. Preparation of final itemized Cost Estimate corresponding to bid form. 14. Provide Soils Test and Soils Management Report. * 15. Prepare Annual Irrigation and Planting Maintenance Schedule. 16. Client Progress Meetings. (1 meeting included) 17. Project Administration (Preparation of Bi -Weekly Status Report and Project Scheduling). 18. In house Plan Checking and corrections. 19. Agency Plan Check Corrections. 20. Telephone Consultation. 1. Prepare bid schedule with line items for construction, grading, irrigation, and planting quantity takeoffs and costs. 2. Attend Pre-bid meeting at site with prospective bidders. Answer questions from prospective bidders during the bid period. City of Diamond Bar Mini Parks Page 3 of 5 3. Attend Bid Opening, Review and evaluate completed bid schedules with Client. 1 . Attend a Pre -construction meeting with City staff and the successful Contractor. ADG will attend the meeting and answer any questions about the project plans and specifications. 2. ADG will review shop drawings and submittals and either approve, or return the submittals to the contractor for correction. 3. ADG will attend on-site construction coordination meetings to review work in progress and provide design clarification to the City and Contractor. We estimate ten (10) site visits will be required. For each meeting, ADG will prepare construction site field reports documenting items of discussion and actions taken. Ten(10) reports total. 4. ADG will respond to Contractor request for information (RFI), process change order requests and provide recommendations for approval or rejection as required. 5. Attend final walk through for park site and prepare a correction punch list. 6. Conduct final inspection at the end of the maintenance period to verify that all punch list correction items have been corrected. ADG will make recommendations to the City for acceptance. 7. Prepare final as -built record drawings from contractor's redlined as -built drawing prints. * Items required for AB 1881 California Water Efficient Landscape Ordinance including the 2015 Update. During Project site visits ADG will generally review the progress of construction and to see of the work completed is generally consistent with the intent of ADG's Construction Documents. Although ADG may observe and identify potential problems, these visits are not construction inspections or a guarantee that there will not be construction deficiencies. If the Scope of the Project as outlined above is changed materially, the Basic Fee shall be changed in the some proportion. Fees and Terms Services described above shall be provided for in accordance with the terms and conditions in Appendix A attached hereto and which is incorporated and made a part of this Agreement by reference. We estimate the following fee breakdown by Phase: A. Design Development: $3,850.00 B. Construction Documents: • Longview South: $6,900.00 • Stardust $6,900.00 C. Bidding: $1,500.00 D. Construction Observation: $5,950.00 Professional Fee Total: $25,100.00 Estimated Reimbursable Expenses* $500.00 Estimated Fee Total: $25,600.00 City of Diamond Bar Mini Parks Page 4 of 5 We have every effort to minimize these additional costs. If you would like, we would be happy to discuss this extra service request with you in more detail at your convenience. Oe ely, Chamlee Director of Production Title: City of Diamond Bar Mini Parks Page 5 of 5 W *.4f Appended to and part of original Agreement for Professional Services between Architerra Design Group (ADG), and the City of Diamond Bar dated October 5, 2015, revised October 8, 2015. Fees for Professional Services Services outlined under the Scope of Services shall be provided for the fixed sum stipulated in the Agreement For Professional Services. Reimbursable Expenses The following costs shall be reimbursed at cost plus 15% and are not included in the Fee for Professional Services: A. Expense of reproductions for generation of original drawings, plan check submittals and construction bidding, including printing, Xerox copying, photo reproductions. B. All automobile mileage shall be paid at the standard rate for business automobile use as set forth by the Internal Revenue Service. C. Cost of postage and shipping expenses other than first class mail. D. Photographic services, film and processing. E. Cost of models, special rendered exhibits, promotional photography, special process printing, special equipment, special printed reports or publications maps and documents approved in advance by Client. F. Agency Processing and fees paid for securing approval of agencies having jurisdiction over the Project (Plan check fees, variance applications, etc.). Fees for additional special consultants retained with the approval of Client. Additional Services The Consultant may incur expenses and costs, which are not included in the Basic Fee for Service. If authorized by the client through written job change order confirmation, the Consultant will perform said Additional Services on a time and material basis, according to the following schedule: Principal $165.00/Hour Director of Design $140.00/Hour Project Manager $ 1 10.00/1 -lour Landscape Designer $ 85.00/Hour Clerical $ 55.00/Hour CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of August 5, 2014 by and between the City of Diamond Bar, a municipal corporation ("City") and Architerra Design Group Inc. ("Consultant"). A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in the City's Request for Proposals. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience. and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A' the Consultant's Response, dated July 24, 2014 to the City's oral Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "A." 2. Term of Agreement. This Contract shall take effect August 5. 2014 and shall continue until June 30. 2019 unless earlier terminated pursuant to the provisions herein, 3. Compensation. City agrees to compensate Consultant for services which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A." Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed $10,000. 4. General Terms and Conditions, In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses, City: James DeStefano City Manager City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Consultant: Richard Krumwiede President Architerra Design Group, Inc. 10221-A Trademark Street Rancho Cucamonga, CA 91730 A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, 'obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, except such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY (meaning that Consultant shall indemnify and defend CITY notwithstanding any alleged or actual passive negligence of CITY which may have contributed to the claims, damages, costs or liability). Should CITY in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain,.and keep in full force and effect, with an insurance company authorized to do business in California and approved by the City (1) a policy or policies of broad - form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per claim; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, and volunteers shall be named as additional insureds on the policy Cies) as to comprehensive general liability, property damage, and automotive liability. The policy (les) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be canceled, (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof, except 10 days for non-payment of premium_ Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage as to the minimum coverage's specified above. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other, minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. Additional Insured Endorsements shall be executed in a manner acceptable to both parties. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant -prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. The City acknowledges such'documents are instruments of Consultant's professional services. The City agrees to indemnify, defend and hold Consultant harmless from and against any claims, costs, losses and damages as a result of the City's misuse or reuse of such drawings, specifications whether in print or in electronic form. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement.. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written. notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under if supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non-Discriml nation and EqualOpportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. D. Executive Order 11246 requires that during the performance of this Agreement, CONSULTANT agrees not to discriminate against any employee or applicant for employment because of race,' religion, sex, color or national origin. CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color or national origin. Such action shall .include, but not be limited to the following: employment, upgrading, demotion, or transfer, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the CONSULTANT setting forth the provisions of this nondiscrimination clause. E. Section 3 of the Housing and Community Development Act of 1968, as amended, 12 U.S.C. 1701 et. seq., requires that, to the greatest extent feasible, opportunities for training and employment be given to lower Income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the area of the project. 16. Title VI of the Civil Rights Act of 1964 provides that no person shall, on the ground of race, color or national origin, be excluded from participation in; be denied the benefits of, or be subject to discrimination under any program or activity receiving federal financial assistance. 17. Section 109, Title I of the Housing and Community Development Act of 1974 provides that no person• shall, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program of activity funded in whole or in part with funds made available under this title. 18. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply. 19. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 20. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout tha term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 21. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 22. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default. which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard td such breach or default. 23. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorneys fees and costs, including costs of expert witnesses and consultants. 24. Notices. Any notices, .bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 25. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 26. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 27. County Lobbying Certification. The Consultant certifies that: (1) It is understood that each person/eft/firm who applies for a Community Development Commission contract, and as part of that process, shall certify that they are familiar with the requirements of Los Angeles County Chapter 2.160, (Los Angeles County Ordinance 93-0031) and; (2) ' That all persons/entities/firms acting on behalf of the above named firm have and will comply with the County Code, and; (3) That any person/entity/firm who seeks a contract with Community Development Commission shall be disqualified there from and denied the contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named firm fails to comply with the provisions of the County Code. 28: Federal Lobbying Certification. The Consultant certifies that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Consultant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an making of any cooperative agreement, and the extension, continuation renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, Member of Congress, an officer of employee of employee of any agency, Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Consultant shall complete and submit Standard Form - LLL, "Disclosures Form to Report Lobbying", in accordance with its instructions. (3) The Consultant shall require that the language of this certification be included in all subcontracts and that all subconsultants shall certify and disclose accordingly. 29. Records and Audits. The Consultant shall maintain accounts and records, including personnel, properly and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the City to assure proper accounting for all project funds, both federal and non-federal shares. These records will be made available for audit purposes to the City or any authorized representative, and will be retained five years after the expiration of this Agreement unless permission to destroy them is granted by the City. (24CFR Part 84, Sec. 84.53) A. Contractor's Warranty of Compliance With County's Defaulted Property Tax Reduction Program The Consultant acknowledges that the County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through contract are current in paying their personal and real property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Consultant qualifies for an exemption or exclusion, the Consultant warrants and certifies that to the best of its knowledge it is now in compliance, and during the term of this Contract will maintain compliance, with the County's Defaulted Tax Program, found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter 2.206. Failure of the Consultant to maintain compliance with the requirements set forth in the "COUNTY's DEFAULTED PROPERTY TAX REDUCTION PROGRAM" shall constitute default under this Contract. Without limiting the rights and remedies available to the City under any other provision of this Contract, failure of the Consultant to cure such default within 10 days of notice shall be grounds upon which the City may suspend or terminate this contract pursuant to the County's Defaulted Property Tax Reduction Program found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter 2.206. B. Conflict of Interest The Consultant, its agents and employees shall comply with all applicable Federal, State and county laws and regulations governing conflict of interestincluding, but not limited to, 24 CFR Section 570.611 and 24 CFR Part 85, Section 85.36 (b), The Consultant agrees to incorporate the language found in this Section, Conflict of Interest, in contracts using CDBG funds and subject to compliance with conflict of interest Federal, State and County laws. The general rule shall be that no person described in Persons covered section below of this Section, Conflict of Interest, who exercises, or has exercised any function or responsibilities with respect to CDBG activities; or who is .in a position to participate in a decision making process or gain inside information with regards to such activities, may obtain financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract, subcontract, or agreement with respect to a CDBG- assisted activity, or with respect to the proceeds of the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one year thereafter_ Persons covered — The conflict of interest provisions of the Section, Conflict of Interest, shall apply to any person who is an employee, agent, consultant, officer, or elected official or appointed official of the CITY, or of any designated public agencies, or of any subrecipients that are receiving CDBG funds. The Consultant represents, warrants and agrees that to the best of its knowledge, it does not presently have, nor will it acquire during the term of this contract, any interest direct or indirect, by contract, employment or otherwise, or as a partner, joint venture or shareholder (other than as a shareholder holding a one (1%) or less interest in publicly traded companies) or affiliate with any business or business entity that has entered into any contract, subcontract or arrangement with the County of Los Angeles or Community Development Commission. Upon execution of this contract and during its term, as appropriate, the Consultant shall disclose in writing to the County any other contract or employment during the term of this contract by any other persons, business or corporation in which employment will or may likely develop a conflict of interest between the County's and/or Community Development Commission's interest and the interests of the third parties. 31. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk, 32. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: By: Tomm .. Cribbins, City Clerk CITY OF DIAMOND BAR By; Carol Herrera, Mayor "CONSULTANT" EXHIBIT "A" July 24, 2014 Bob Rose Community Services Director City of Diamond Bar 21810 Copley Drive Diamond Bar, CA, 91765 RE, LANDSCAPE ARCHITECTURAL SERVICES, Extra Services at Stardust and Longview South Parks Dear Mr. Rose, We are proceeding with the corrections to the Construction Document packages For. the Stardust and Longview South Park Improvements based on the Plan Review Comments from the Building & Safety and Engineering Departments. In processing this work, we have found that some of the requested items are beyond the original Scope of Services ,and Fee for this portion of the work. 'While providing general plan check corrections was included in the. scope of services, some of the corrections requested require. additional services. The additional scope of work items are described in more detail below. 1. Obtain Structural Calculations and shop drawings for the shade structures at both parks. 2. Review and show all CAL Green requirements on plans for both parks. 3. Review and note that Storm Water Pollution Prevention Plan requirements for both . parks are to be submitted by the contractor. 4. Prepare and modify plans to be in compliance with Diamond Bar Water Conservation . Landscaping Ordinance. Includes MAWA and EAWLI calculations for both parks. 5. Review and indicate Construction Waste Reduction requirements for both parks. 6. Revise plans to provide a separate water meter and service line to the drinking Fountain at both parks. 7. Prepare and submit plans of both parks for review and approval by Walnut Valley , Water District. 8. Calculate and indicate on grading plans for both parks the Cut and Fill earthwork quantities. 9. Calculate and indicate the quantity of water that will be discharged to -the street through pipes for both parks. archife rradesig ngrou p.com 10221-Afrademaik SI. Rondio Cucemongo. CA 91730 p - 90QA84.2800 I - 909-484 2802 `A t,. 2834 PIM Lc. 446 AZ Iic. 29115 "EXHIBIT A" Appended to and part of original Agreement,for Professional Services between Architerro Design Group (ADG), and the City of Diamond Bar dated September 9, 2009. Fees for Professional Services Services outlined under the Scope of Services shall be provided for the fixed sum stipulated in the Agreement For Professional Services. Reimbursable Expenses The following costs shall be reimbursed at cost plus 15% and are not included in the Fee for Professional Services: A. Expense of reproductions for generation of original drawings, plan check submittals and construction bidding, including printing, Xerox copying, photo reproductions. B. All automobile mileage shall be paid at the standard rate for business automobile use as set forth by the Internal Revenue Service. C. Cost of postage and shipping expenses other than first class mail. D. Photographic services, film and processing. E. Cost of models, special rendered exhibits,promotional photography, special process printing, special equipment, special printed reports or publications maps and documents approved in advance by Client. F. Agency Processing and fees paid for securing approval of agencies having jurisdiction over the Project (Plan check Fees, variance applications, etc.). Fees for additional special consultants retained with the approval of Client. Additional Services The Consultant may incur expenses and costs, which are not included in the Basic Fee for Service. If authorized by the client through written job change order confirmation, the Consultant will perform said Additional Services on a time and material basis, according to the Following schedule:. Principal $150.00/Hour Director of Design $125.00/Hour Project Manager $ 95.00/Hour Landscape Designer $ 75.00/Hour Clerical $ 45.00/Hour ZD O 1U X U) W UA O U) m LU L U h (� U M O pal I 0 Q O U W }1 t U N m O U) -t 66 q LLJW 0 ® O Lb Q O Q }1 t U N