HomeMy WebLinkAbout10/22/2015 PRC Agenda - Regular MeetingCITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, OCTOBER 22, 2015 - 7:00 PM
THE WINDMILL ROOM at
Diamond Bar City Hall -1St Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
a Provide —
❑ Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON,
HSIEH, VICE-CHAIRMAN LIANG, AND CHAIRMAN OWENS
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
October 22, 2015 PAGE 2 PARKS & RECREATION COMMISSION
CALENDAR OF EVENTS:
Tuesday, October 27 — DB4Youth and DB4Youth "In Action" Meeting - 6:OOpm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
Wednesday, October 28 — Senior Halloween Dance — 6:OOpm — 9:OOpm —
Diamond Bar Center — 1600 Grand Avenue — Diamond Bar
Friday & Saturday, October 30 & 31 — Halloween Haunted House-6:00—9:OOpm
Heritage Park, 2900 S. Brea Canyon Road, Diamond Bar
Saturday, October 31 — Fall Fun Festival — 4:30 - 8:30pm — Heritage Park,
2900 S. Brea Canyon Road, Diamond Bar
Tuesday, November 3 — ELECTION DAY
Tuesday, November 3 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Thursday, November 5 — Veterans Recognition — 9:00 — 11:00am —
Diamond Bar Center— 1600 Grand Avenue — Diamond Bar
Thursday, November 12 — Senior Excursion — Fantasy Springs — Level 1 —
8:30am — 6:30pm — Departs DBC @ 8:30am
Friday, November 13 — DB 4Youth "in Action" 6th 7t1 & 8th Grade Dance — 7-10pm
1600 Grand Avenue, Diamond Bar
Saturday, November 14, 2015 — Eco Expo — 9:OOam—1:OOpm —AQMD parking lot
Tuesday, November 17 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Wednesday, November 18 — Senior Excursion — Senior Excursion — City of
Redlands Tour — Level 2-3 — 9:OOam — 5:OOpm — Departs DBC @ 9:OOam
Thursday, November 19 — Parks and Recreation Commission Meeting - 7:OOpm
The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar
Thursday, November 20 — Senior Excursion — Valley View Casino — Level
8:30am — 6:OOpm — Departs DBC @ 8:30am
Thursday & Friday, November 26 & 27 — CITY OFFICES CLOSED IN
OBSERVANCE OF THE THANKSGIVING HOLIDAY
October 22, 2015 PAGE 3 PARKS & RECREATION COMMISSION
1. CONSENT CALENDAR
1.1 Approval of Minutes for August 27, 2015 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation by Mickey McKitrick
2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent
1. Power Point Presentation by Bob Rose, Diamond Canyon Park
2.3 CIP Projects — Bob Rose, Community Services Director
1. Steep Canyon Trail Connector & Pantera Park Trail
2. Diamond Canyon Park
3. Design of Heritage Park Improvements
4. Design of Longview Park South & Star Dust Park Improvements
5. Rubber Surfacing at Peterson & Heritage Parks
6. Installation of Swings at Longview Park North
7. Larkstone Park Design & Construction
2.4 List of pending Commission requests — Bob Rose
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
AUGUST 27, 2015
CALL TO ORDER:
Acting Chairman/Grundy called the Parks and Recreation Commission meeting to order
at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA
91765.
PLEDGE OF ALLEGIANCE: Commissioner Liang led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Dave Grundy, Benny Liang, Ted
Owens
Absent: Vice Chairman Lew Herndon and Chairwoman Kim
Hsieh
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee
Tarazon, Community Services Coordinator, and Debbie Gonzales, Administrative
Coordinator
PRESENTATION TO SUMMER VOLUNTEENS OF 2015 — CSC/Meyers
RECESS: AC/Grundy recessed the meeting at 7:20 p.m.
RECONVENE: AC/Grundy reconvened the meeting at 7:30 p.m.
MATTERS FROM THE AUDIENCE: None
CALENDAR OF EVENTS: As presented by CSD/Rose
1. CONSENT CALENDAR:
1.1 Approval of Minutes for the July 23, 2015 regular meeting - as presented.
C/Liang moved, C/Owens seconded, to approve the meeting minutes of
July 23, 2015 as presented. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Grundy, Liang, Owens
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Herndon, Chair/Hsieh
AUGUST 27, 2015 PAGE 2 P&R
1.2 Transmittal of "Letters of Commendation" to LACF Captain Richard
Ruelas; and, Diamond Bar High School staff member Doug Medford. —
Without objection.
2. INFORMATIONAL ITEMS:
2.1 Recreation Program Update — RS/Murphey
2.2 Parks Report — PMS/Jordan
AC/Grundy asked if there is a schedule for testing the drinking fountains at
parks to make sure fountains are working on a daily basis. PMS/Jordan
responded that the Parks and Maintenance Inspector/Technician checks
the parks on a regular basis. AC/Grundy said that during the heatwave
when people really need drinking water he wants to make sure the City is
taking care of the drinking fountains so that people have access to water.
2.2.1 Power Point Presentation on Grandview Trail/Summitridge Trail —
PMS/Jordan
2.3 CIP Projects — CSD/Rose
A. Diamond Canyon Park Design — The fourth round of plan check
was completed and staff continues to meet with Lennar Homes to
complete a few details. The Use Agreement with LA County Flood
Control was completed and City staff executed the agreement
which has been sent back to the Flood Control District for execution
at which point the permit will be issued so that Lennar can
commence building within the easement of the Brea Canyon
channel in September.
B. Design of Heritage Park and Community Center Improvements
— CSD/Rose met with the consultant team and was provided a plan
for a replacement restroom building. The design is currently under
review by staff.
C. Pantera Park Trail & Steep Canyon Trail — The design team
continues to work on the design. Staff asked the consultant to
revise some of the details in order to meet budget allocations.
During the meeting last Monday it appeared that the details were
worked out and the consultant is double-checking his numbers and
once that is completed the project will go out to bid.
D. Design of Longview Park South and Stardust Park — The play
equipment was inspected and the City's intent is to replace the play
equipment. Immediately following the inspection, the area was
fenced and the play equipment at both locations is scheduled for
removal.
AUGUST 27, 2015 PAGE 3 P&R COMMISSION
E. Longview Park North — New swings & rubber surface — This
project came in a little over budget for the new swings and a little
under budget for the rubber surface and staff is hoping that when
the surfacing is done it will actually come in under budget so that
the extra money can be applied toward the balance of the project.
The project is on hold until the funding is determined.
F. Larkstone Park Update — Staff met with Lewis Homes last week
and were told that Lewis Homes sold the project to Lennar Homes
so Lennar Homes will construct the housing development adjacent
to Larkstone Park and build Larkstone Park. On September 3 staff
will meet with Lewis in order to get the park plans through plan
check. The process of Lennar Homes acquiring the property will
take about 60 days and between now and November staff wants to
make sure all of the plans are reviewed and the project is ready to
move forward.
2.4 List of pending Commission requests — CSD/Rose
CSD/Rose stated that staff has put the slope at Ronald Reagan Park on
the list of turf areas that need to be removed to conserve water. He
updated the Commission on the City's water conservation efforts. The
City committed to reduce water usage by 25-26 percent. Citywide, there
has been a reduction of about 52-53 percent. In the parks it is closer to
33 percent. Because Pantera was reseeded it consumed its full usage.
Lorbeer was reseeded as well but water usage is billed to the school
district.
3. OLD BUSINESS: None
4. NEW BUSINESS:
4.1 Regular Commission Meeting scheduled for September 24, 2015.
CSD/Rose stated that staff's recommendation is that the Commission
adjourn the August 27, 2015 Parks and Recreation Commission meeting
to October 22, 2015 due to anticipated lack of quorum on September 24, a
meeting scheduled on the same day as the Diamond Bar Day at the LA
County Fair.
C/Owens moved, C/Liang seconded to adjourn the August 27, 2015 Parks
and Recreation Commission meeting to October 22, 2015 due to
anticipated lack of quorum on September 24. Without objection, the
motion was so ordered.
AUGUST 27, 2015 PAGE 4 P&R
5. ANNOUNCEMENTS:
C/Owens commended the Volunteens who were honored this evening.
C/Liang concurred with C/Owens and said he believed it was the largest group of
Volunteens he had experienced during his tenure on the Commission. He
thanked staff for efforts in coordinating the group and activities. He also thanked
staff for their presentations.
AC/Grundy added his sentiment that seeing all of the Volunteens and hearing
their names read highlight how many there have been and what a tremendous
program this has been. Thanks to CSC/Meyers and staff who run the program.
He thanked Jack and Wanda Tanaka for being present this evening and for
consistently working with the teens and their programs including Volunteens and
DB4Youth. Their dedication toward helping teens and youth programs is very
visible and appreciated. He thanked staff for their reports. He hopes to be able
to attend the fair this year.
ADJOURNMENT: C/Owens moved, C/Liang seconded to adjourn the meeting. With
no one objecting and no further business before the Parks and Recreation Commission,
AC/Grundy adjourned the meeting at 8:06 p.m.
The foregoing minutes are hereby approved this _ day of 12015.
Respectfully Submitted,
BOB ROSE, SECRETARY
Attest:
DAVE GRUNDY, ACTING CHAIRMAN
�I DLL�lOND B1R
Recreation Program Update
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: October 8, 2015
MEETING DATE: October 22, 2015
Community Recreation Guide
The Fall 2015 Recreation Guides are available at City Hall, the Diamond Bar Center,
Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public
Library. A PDF of the Fall 2015 guide is also available online at www. DiamondBarCA.aov.
Contract Classes
Fall Contract Classes -- The Fall session began on August 29 and will run through
December 4. As of October 1 there are 632 students enrolled in 231 available classes.
Popular classes this semester include; Restorative Yoga, Ballet Barre, Pilates, Jazzercise,
Zumba for the Mature Adult, Tennis, Biddy Tee Ball, Baby Ballet and Kidz Love Soccer.
Youth Programs
Tiny Tots -- The Tiny Tot Summer Session
ended on Friday, August 14. Pantera Park will
remained closed most likely until the Heritage
Park renovation in 2016 is complete. Classes
started on Monday, August 27. Currently
enrolled are nineteen participants in the 3 year
old class and 20 in the 4-5 year old class. They
have baked apple cake in celebration of fall. On
Friday, October 16 the Tiny Tots are off to the
Enchanted Pumpkin Patch in Brea. After
enjoying all the festivities, they will choose their
own pumpkin to take home for Halloween. They
will make pumpkin cake as part of their Halloween festivities. Registration for the Holiday
Mini Session has started. The Winter Mini Session dates are November 30 - December 18.
This is a holiday themed shorter session where surprises happen. Maybe even a visit from
Santa Claus. At the time of this report there are two children enrolled in each class.
DB 4Youth "In Action" -- The Food Drive at
Walmart took place on September 19. There
were seven youth volunteering that day. They
sent about 350 nonperishable and canned items
to Inland Valley Hope Partners. There were 9
youth that participated in the Diamond Bar Day
Parade at the LA County Fair. Chairman Garrett
Masuda was recognized as the youth
Community Hero at the Diamond Bar Day
Reception. It was a long hot day but very
rewarding. The youth had some discussion
about the snack bar for the Fall Fun Festival on
October 31. They are going to continue with chili
cheese nachos and talk to Del Taco about
providing burritos as well. The theme chosen for
the November 6th, 7th and 8th grade dance is New
York, New York. The youth will be creating
decorations starting late in October. The
upcoming dates for the holiday food drive in
Diamond Bar are November 17 — December 18.
Food boxes to collect the nonperishable and
canned items will be available at the Diamond
Bar Center, City Hall and Heritage Park.
Day Camp -- Financial Summary and Evaluation
attached.
Youth and Adult Sports
Adult Basketball -- There are 22 teams
participating in the 2015 fall adult basketball
league. Games are played at Diamond Bar High
School and Lorbeer Middle School. The season
is set to conclude with championship games on
November 15. Included in the $360 registration
fee are 10 league games plus a qualification
game, scorekeepers, and championship awards.
Teams also pay $21 per week for the officials.
Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on
Mondays. There are currently 29 participants registered for the session which ends on
November 9. For only $40, participants receive 10 weeks of play on two courts of action from
7-9pm.
Skate Park -- The skate park is currently closed due to construction and gate refurbishments
and parking lot construction.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 11 participants), Thursday (average of 12 participants), and Sunday (average of
11 participants) evenings. Open play takes place from 6:30pm-10pm on Tuesdays,
Thursdays and Sundays. We recently adjusted the Tuesday and Thursday program times to
start and end one hour early to deal with some staff safety concerns. There will now be two
staff present opening and closing the program.
Youth Basketball -- There are currently 229 participants registered for the 2016 youth
basketball program. The season begins with a skills evaluation day on Saturday, December 5
for children ages 6-14. An officiating clinic will be held for recreation staff on Saturday,
December 12. Games begin January 9, 2016 and continue until March 12, 2016. Children
ages 4-8 & 13-14 will play at South Pointe Middle School, while children ages 9-12 will play at
Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and ten
games. Volunteer coaches are being accepted and reviewed to assist with this program.
Youth Baseball — Financial summary and program evaluation attached.
Adult Excursions
September 19 - Solvang's Annual Danish Days -- We had so many people interested in
attending that we decided to book a larger bus. We officially SOLD OUT with 54 enrolled. For
unknown reasons only 49 people actually attended on the day of the trip. Participants
explored the many shops and boutiques that line the streets of Solvang. There were folk
dancers, village singers and a village band. A variety of food was available at the local street
fair and authentic Scandinavian restaurants to pick from for lunch. Excursion included
roundtrip transportation and a snack for the ride home for $35/person.
November 1 - Carlsbad Village Street Faire — There are currently 25 people enrolled for
this trip. Over 900 vendors will sell everything from clothes, accessories, plants, household
products, art, antiques and nearly anything you can fathom. The international food court will
also feature more than 50 vendors serving different cuisines from across the world. There is
a children's area filled with fun and games, a beer and wine garden for the adults and live
entertainment for the whole family. Dining and shopping will be at your own expense.
Excursion includes roundtrip transportation and a snack for the ride home for $35/person.
December 12 - The Mission Inn Holiday Lights — We are SOLD OUT with 45 enrolled. We
will arrive into historic downtown Riverside for a 75 -minute docent led tour at the Mission Inn,
Riverside. The rest of the evening is yours to enjoy the holiday festivities along Main Street;
including the Outdoor Ice Rink, Reindeer Village and the beautiful lights and decorations of
the Mission Inn and the neighboring shops and restaurants. Dining and shopping will be at
your own expense. Excursion includes guided Mission Inn tour, roundtrip transportation and
a snack for the ride home for $38/person.
Senior Programs
Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15
free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes
vary from computer to exercise and fine arts—most are filled to capacity each session. The
new Fall session started August 24 and will end December 11, 2015.
Highlight Activity of the month: Diamond Age Mahjong Tournament -- Diamond Age
hosted their first Mahjong tournament for their senior members on October 3, 2015 from
8:30am-6:30pm. The tournament promptly began at 9am and consisted of 3, one hour-long
rounds of play, plus breaks in between for refreshments and socializing. Ming Liu became
the First Diamond Age Tournament Champion.
Senior Seminars
10/6 How to navigate your HMO - 12
participants
10/7 Wills and Trusts - 3 participants
10/12 Stress & Caregiving: Effective
Ways to Reduce Stress - 4 participants
10/19 Mental Health First Aide Certificate
- 6 participants
Senior Activities and Services
• Bridge every Wednesday – 8-10
per session, average
• Mahjong every Wednesday – 43
per session, average
• Bingo every Tuesday and Friday –
185 per session, average
• Complimentary Legal Services 1st
Wednesday of each month – 5
appointments were booked for
September and October each
Senior Special Events
Monster Bash -- The seniors will dance
the night away at this fun event featuring:
a D.J. music, buffet dinner, and a soda
bar. Costumes are encouraged, but not
required. This event will be held at the Diamond Bar Center on Thursday, October 28. We
currently have 35 participants enrolled; the last day to register will be on October 24,
Senior Groups and Clubs
Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage
Park Community Center:
• The Diamond Bar Senior Citizen's Club has 309 members. They meet each Tuesday
with approximately 162 at each meeting at the Diamond Bar Center this month.
• The Diamond Bar Evergreen Club has 331 members. They hold classes throughout the
week at the Diamond Bar Center.
• The Diamond Age Seniors has 207 members. They meet each Monday, Wednesday,
and Friday.
• The Sunshine Seniors has 800 members on their books; 180 attend their programs on a
regular basis this month. They meet the second and fourth Sunday of each month and
every Saturday.
• The Super Diamond Age Seniors has 195 members. They meet each Tuesday,
Thursday, and Friday.
Senior Excursions
October 7- Palm Springs Aerial Tour -- 54 seniors enjoyed great weather for our Palm
Springs Aerial Tramway excursion. Once at the top, everyone enjoyed lunch at the Pines
Cafe for a cafeteria style lunch. Before heading home, we stopped at Cabazon Outlet Mall for
an afternoon full of bargains. The cost for this trip was $39.
Special Events
Concerts/Movies and Diamond Bar Day at the Fair -- Financial Summary and Evaluations
attached.
Halloween Haunted House -- The Haunted House dates have been set for Friday &
Saturday, October 30 & 31, 2015. The event will be held at Heritage Park, 2900 S. Brea
Canyon Road from 6-9 pm. Admission will be $5 and is recommended for ages 8 and up.
Offered again this year is a special 'buy one get one free entrance into the Haunted House'
coupon for October 30th only. The coupon is now available for print off the City's website and
available for pick up at City Hall, and the Diamond Bar Center and is featured on the
postcard sent to all schools in Diamond Bar. Staff delivered flyers the week of October 5 for
the Haunted House and Fall Fun Festival to local schools and businesses around town. Also,
horizontal street banners were hung at Sycamore, Pantera, Peterson and Heritage parks and
the Sycamore Canyon trail head on Diamond Bar Blvd.
Volunteer informational meeting will be held on Monday, October 19 at Diamond Bar City
Hall at 5pm. Students from Diamond Bar High School and Diamond Ranch High School
were invited to attend. The meeting will cover general volunteering information, safety
procedures and character roles. All the information handed out is now available on the City's
website. Students will be able to volunteer starting Monday, October 26 - Saturday, October
31. Students must be in high school and either live in Diamond Bar or attend Diamond Bar
High School or Diamond Ranch High School. School identification and waiver will be
required.
Fall Fun Festival -- It will be all treats -no tricks at the
City's annual Fall Fun Festival taking place Saturday,
October 31 from 4:30pm to 8:30pm at Heritage Park.
Parents are encouraged to bring their children ages 2 to 8
to enjoy a scare -free Halloween filled with crafts, games,
snacks, and picture -taking opportunities. Admission is
free; however participation in games or crafts requires the
purchase of a $5 punch card (good for 10 games).
Heritage Park is located at 2900 S. Brea Canyon Road.
Veterans Day Recognition Ceremony --
The City of Diamond Bar and City Council
will host this annual event on Thursday,
November 5, 2015 at the Diamond Bar
Center. The event will start at 9am with a
welcome speech followed by
presentations to honored veterans. Also,
previously hung Armed Forces banners
will also be presented back to families.
The event will concluded with a musical
selection from South Pointe Middle
School and light refreshments.
Armed Forces Banners -- Staff is currently on schedule for the November posting. The
final numbers for the posting will be turned in to the vendor on October 9, 2015.
• 7 new banners will be posted on Diamond Bar Blvd
• 11 banners will be removed for no longer on active duty
• 3 banners will be replaced due to fading and or tearing
Save the Date — Saturday, December 5 -- Candy Cane Craft Fair -- The City of Diamond
Bar invites you to experience our 10th annual holiday craft boutique. This one day craft fair
has free admission, free parking and hundreds of local crafters featuring handmade seasonal
items. Also, the popular Santa's workshop will return to make this event a huge success with
the youth in attendance. New this year the event will feature a free Christmas themed photo
backdrop for participants to take their own photos in front of. Please join us for this
spectacular event on Saturday, December 5 from 9am to 2pm at the beautiful Diamond Bar
Center.
Facility Rentals
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 45 private,
business and non-profit rentals during the month of September. There were 16 church
rentals, 2 Toastmasters meeting, 2 Sunshine Senior events, 6 seminars and 1 Town Hall
meeting. There were also 11 weddings, 2 soccer meetings, 1 baptism and 4 birthday parties.
A total of $56,437.10 in rental fees was collected during the month of September for
Diamond Bar Center rentals. In September 2014 a total of $53.397.08 was collected.
Heritage -- There have been 7 rentals of
Heritage Park Community Center for the
month of October. Rentals include 3 church
rentals, 2 birthday parties, 1 mahjong
tournament and 1 family party. Total
revenue for these rentals is $1,610.00. The
revenue for October 2014 was $1,810.00.
Pantera Room -- There have been 3 rentals
of Pantera Park Community Center for the
month of October. Rentals include 2 birthday
parties and 1 baby shower. Total revenue
for these rentals is $630.00. The revenue for
October 2014 was $50.00.
Picnic Reservations -- As of October 7,
2015 there have been 32 picnic reservations
made for the month of October. There have
been 4 at Ronald Reagan, 12 at Pantera
Park, 4 at Heritage, and 12 at Sycamore
Canyon Park. The revenue of these picnic
rentals is $975. The revenue for October
2014 was $775.
Ronald Reagan and Peterson Park picnic
areas are currently closed for reservation
due to parking lot construction. The
Community services department has be notified that both parking lots are scheduled to be
completed in by mid-October to late October.
Grants -- Staff has submitted two different grants in the months of September and October.
The Recreational Trails Grant due September 15 was for the Ridge Route Trail connection to
the Grand View Trail. The Habitat Conservation Fund Grant due October 1 was for the
Canyon Loop Trail. Both of these trails are part of the Summitridge Park Trail System located
behind the Diamond Bar Center.
Program Evaluations and Financial Summaries
Program Title:
Date:
Evaluation Prepared By:
Youth Baseball Program Summary
Summer Youth Baseball 2015
October 3, 2015
Mickey McKitrick, Recreation Specialist
The City of Diamond Bar's youth baseball program offers local youth ages 4-11 the opportunity to
enjoy America's pastime in a safe, relaxed, and enjoyable atmosphere while refining their skills and
fundamentals.
The 2015 season featured a total of 15 teams in four age divisions; six teams in the 4-7 Coach Pitch
division, four teams in the 7-9 AA division and five teams in the 9-11 AAA division, with a total of 176
participants. 148 participants were charged an $89 registration fee, while 28 additional participants
from the same household paid $84. Along with $35 in cancellation fees, these registrations brought
in $15,559.00 in revenue. Registration fees included ten games, a baseball hat and jersey, and a
participation trophy. As a convenience to participants and their parents, team and individual picture
packages were offered through The House of Portraits Photography.
Teams again competed for the prestigious Sportsmanship Award. Players, coaches, and fans were
rated by staff following every game, with the team in each age division with the most points at the
end of the season receiving the honors. Sportsmanship Award winners were recognized at the
league -wide picnic at Heritage Park on August 8, and also received personalized certificates, a photo
on the City Website, and a team pizza party courtesy of Round Table Pizza in Diamond Bar.
Volunteer Assistance
Players were instructed by volunteer coaches, many of whom had previously participated in other
City sponsored youth athletic programs. This particular program featured the help of 14 team
managers and approximately 10 assistant coaches, not to mention the many team moms and dads
who also contributed time and energy to their respective teams. Staff estimates that these
volunteers collectively gave approximately 800 hours of their time during the season. This estimate
does not include any additional time spent at extra practices or team gatherings.
As with all other City youth sports programs and in compliance with Megan's Law, each volunteer is
fingerprinted using the Live Scan process at the Walnut/Diamond Bar Sheriffs Station. Coaches are
screened through an application process, and must sign a Code of Ethics agreement prior to the
season.
Issues to be re-evaluated
(Based on customer evaluations & staff recommendations)
1. Purchase new bats for the program.
2. Continue to secure several temporary trash receptacles for the awards picnic.
Continue to have a pitcher's mound constructed in June. Coaches and staff feedback on the
mound was favorable.
4. Research purchasing portable pitcher's mound due cost of building one each year. Proper
storage must be considered.
Assist City Manager's office in review of program, costs and subsidy level of youth sports
program.
Program Title:
Date:
Evaluation Prepared by:
Concerts in the Park
Concerts/Movies in the Park
October 6, 2015
Andee Tarazon, C.S. Coordinator
The 25th Annual Summer Concert in the Park Series was presented by the City of Diamond Bar
Community Services Department. An estimated 900 concert attendees filled the parks grass area
every Wednesday night starting June 24 and continuing through August 12. Adults and children of all
ages danced and sang along to their favorite songs. The last concert "Surfin"- a tribute to the Beach
Boys was sponsored by the Diamond Bar Community Foundation who donated $2,000 towards this
event.
Five non-profit community organizations participated in this year's series by providing concessions
during the event. The Miss Diamond Bar Pageant provided fresh popcorn and ice cream each week.
The other organizations that participated were: L.A. County Fire Explorer Post 19, All American
Baseball Club, Diamond Bar Pop Warner, Christian Life Center and Boy Scout Troop #777.
The community received an opportunity to check out several information booths surrounding the
park each week which included the City's Public Information Department, Diamond Bar Day at the
Fair, DB"4" Youth and the Diamond Bar Community Foundation.
Helping hands were in place as the City of Diamond Bar's Volunteen program was in charge of the
"Kid Zone" area. This area featured a different craft/activity every week. 11 volunteens attended
each concert to help assist staff with set-up and tear down, monitor playground areas, assist patrons
off the shuttles and pass out promotional materials. In order to become a volunteen the applicant
must submit an application and have an oral interview to participate in the popular program. The
concert volunteens were a vital part of the organization success at each concert.
Movies under the Stars
Sycamore Canyon Park was filled with 700 movie seekers loaded with their ice cream and hands full
of popcorn. Adults/children of all ages enjoyed the unique atmosphere of the park while watching
some cool characters on Diamond Bar's "Big Screen". The crowd was kept entertained during the
transition from concerts by commercials prepared by the City's Public Information Department. The
commercials featured up -coming special events, emergency preparedness information and
snapshots in the community.
The concert and movie series is offered free of charge to the residents of Diamond Bar. Staff turns in
a proposed budget for the series each spring as part of the City's budget process. The approved
budget reflects the Councils interest in continuing to offer these events for free. The following
financial summary shows what the direct costs of the event were. Staff's budget does not include
indirect costs such as benefits, printing in the Recreation Guide, vehicle maintenance, etc. The
financial summary now includes full time salary. The main reasons for the significant increase in
expenditures was due to the inclusion of CS Coordinator's full time salary, increases in part-time staff
costs, increased in special event insurance, increased movie rental fees, increases in band fees, and
increases in shuttles.
Past Concerts/Movies Expenditure Recap
FY
General Fund and Prop A Expenditures
2009
$31,931.93
2010
$35,195.33
2011
$36,093.27
2012
$39,522.75
2013
$38,917.50
2015
$57,101.59
Staff Recommendations.
1. Continue to coordinate 'Diamond Bar Night Out' date with Sheriff & Fire Departments
2. Advertise no dogs allowed at special events.
3. Hold safety meeting with staff before every concert.
4. Budget additional OT cost for FT staff.
5. Clean movie screen before 2016 use.
6. Continue to monitor restrooms throughout event.
7. Charge fee for food vendors and deposit for equipment.
8. Discuss electricity usage with Miss Diamond Bar.
9. Monitor electricity usage to ensure that we do not exceed tiered rate.
10. Eliminate handicapped parking permits and open to first come first served handicapped.
Program Title: Diamond Bar Day at the Fair
Date: October 6, 2015
Evaluation Prepared by: Andee Tarazon, Community Services Coordinator
Summary
Diamond Bar Day took place on Thursday, September 24. The day's activities included: Fair Kids and
Business Expos, Community Parade, Community reception and Hometown Hero Presentation. This
year Diamond Bar honored Ray McMullen (senior), Richard & Rosette Clippinger (adult), Garrett
Masuda (youth)as its heroes. Overall the day was a success with Diamond Bar Residents packing the
fairplex to support Diamond Bar. A wrap up meeting will take place in November with the Diamond
Bar committee and staff from the fair to discuss this year's day and expectations and changes for
next year.
Recommendations
• Order Diamond Bar Day at the Fair signs for committee booth
• Order Diamond Bar Sheriffs Team Banner
• Order City Council and Commission banners for parade.
• Work with fair staff on placement for city staff at check in table.
• Coordinate with fair staff to ensure transition during reception.
• Purchase parade "toss" items for City Staff.
• Have DEC participate in the Fair Kids expo.
• Budget giveaway items for DBC.
• Start promotion of Diamond Bar Day at the City Birthday Party.
CITY OF DIAMOND BAR
Diamond Bar Day at the Fair
Financial Summary
2015
Projected General Fund Expenditures
Actual General Fund Expenditures
$ 4,645.31
$ 4,908.56
PERSONNEL SERVICES - $955.31 $ 2,280.54
Part- Time (001.5350.40030)
Event
(1) CS Leader II - 10 hours @ $12.07 $ 120.70
(1) CS Leader II - 4 hours @ $12.07 $ 48.28
(3) CS Leaders - 10 hours @ $10.68 $ 320.40
(1) CS Leader- 5 hours @ $10.68 $ 53.40
Office Assistance
(1) CS Leader - 8 hours @ $10.68 $ 85.44
Sick Time
(1) CS Leader II -0 hours @ $12.07 $
(1) CS leaders - 0 hours @ $10.68 $
(1) CS Workers - 0 hours @ $9.44 $
Full Time -- CS Coordinator Salary
Personnel Services (40000)
Worker's Compensation (40083) @ 3.0% $ 18.84
Medicare (40085) @ 1.45% $ 9.10
Social Security (40085) @ 6.2% $ 38.94
$ 628.22
$ 85.44
$ 1,500.00
$ 66.88
SUPPLIES (001-5350-41200) - $590.00 $ 542.71
Fair Kids Supplies
$
308.97
Decorations
$
51.90
Supplies
$
90.55
Staff Meals
$
91.29
PRINTING (001-5350-42110) - $700.00 $ 561.35
Flyers/Promo
CONTRACT SERVICES (001-5350-45300) - $2,400.00
$ 561.35
City Giveaways $ 796.00
Sheriff Department Giveaways $ 571.00
Banners $ 156.96
$ 1,523.96
CITY OF DIAMOND BAR
Youth Baseball
Financial Summary
2015
Projected General Fund Expenditures
Projected Revenue
Difference
Actual General Fund Expenditures
Actual Revenue
Difference
$ 28,959.00
$ 17,964.00
$ (10,995.00)
$ 21,525.88
$ 15,559.00
$ (5,966.88)
PRINTING (001.5350.42110) 111 403.00
Projected Amount - $700
Program Flyers
403.00
SUPPLIES (001.5350.41200) $ 8,453.00
Projected Amount - $12,079
Equipment
$
717.00
Uniforms
$
3,458.00
Trophies
$
834.00
Coaches Shirts
$
624.00
Picnic
$
820.00
Building picher's mound (approx)
$
2,000.00
PERSONNEL SERVICES (001.5350.40030) $ 12,525.88
Projected Amount- $15,985
Personnel (40020)
Part -Time Staff $ 4,986.00
Full -Time Staff OT $ 87.00
Full -Time Staff salary $ 6,918.00
Personnel Services (40000)
Workers Compensation (40083) @ 3% $ 152.19
Medicare (40085) @ 1.45% $ 73.56
Social Security (40085) @ 6.2% $ 309.13
LIGHTS (001.5340.42126) $ 144.00
Projected Amount- $195
16 Days x 2.5 hours @ $3.61 per hour $ 144.00
CITY OF DIAMOND BAR
Concerts/Movies in the Park
Financial Summary
2015
Projected General Fund Expenditures $ 46,853.58
Projected Prop A Expenditures $ 9,800.00
Projected Revenue $ 2,000.00
Difference $ (54,653.58)
Actual General Fund Expenditures
Actual Prop A Expenditures
Actual Revenue
$ 46,601.59
$ 10,500.00
$ 2,000.00
Difference $ (55,101.59)
PERSONNEL SERVICES $ 16,727.60
Projected Expenditures - $17,839.58
Part- Time (001.5350.40030)
Event set-up
(1) CS Leader II -4 hours @ $12.07 $ 48.28
(1) CS Lerders -4 hours @ $10.64 $ 42.56
Event
(1) CS Leader II - 58 hours @ $12.07 $ 700.06
(7) CS leaders - 58 hours @ $10.64 $ 4,319.84
(4) CS Workers - 58 hours @ $9.44 $ 2,190.08
Office Assistance
(1) CS Leader II - 15 hours @ $12.07 $ 181.05
(1) CS Larder- 15 hours @ $10.64 $ 159.60
Sick Time
(1) CS Leader II - 0 hours @ $12.07 $
(1) CS leaders - 0 hours @ $10.64 $
(1) CS Workers - 0 hours @ $9.44 $
Full - Time (001.5350.40020)
Event
(1) CS Coordinator (OT) - 38.5 hours @ $45.54 $ 1,753.29
(1) CS Coordinator (OT) - salary $ 6,441.00
Personnel Services (001-6350-40000)
Worker's Compensation (40083) @ 3.0% $ 281.84
Medicare (40085) @ 1.45% $ 136.22
Social Security (40085) @ 6.2% $ 473.78
$ 90.84
$ 7,209.98
$ 340.65
$ 8,194.29
$ 891.84
OPERATING SUPPLIES (001.5350.41200) $ 1,935.92
Projected Expenditures - $2,100.00
Propane $ 120.00
Table Covering & Skirting $ 800.00
Crafts $ 544.78
Supplies $ 471.14
PRINTING (001.5350.42110) $ 550.00
Projected Expenditures - $975.00
Flyers/Promo $ 550.00
Ad Design
CONCERTS IN THE PARI{ (001.5350.45305) $ 23,664.09
Projected Amount - $28.680.00
Bands - 7 Concerts $ 10,400.00
Sound System - 7 Concerts
$
5,075.00
Concessionaire Reimbursements
$
1,044.74
Special Event Insurance
$
4,737.00
Banners/ Signage
$
349.60
Annual ASCAP
$
670.75
Annual BMI
$
668.00
Annual SESAC
$
719.00
CONTRACT SERVICES (001.5350.45300) $ 3,723.98
Projected Amount - $3,700.00
Movie Rentals $ 3,723.98
PLOP A TRANSIT (112.5350,45310) $ 10,500.00
Projected Amount - $9,800.00
Shuttles - 7 weeks $ 10,500.00
OCTOBER PARKS REPORT
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: OCTOBER PARKS REPORT
DATE: 10/14/15
MEETING DATE: 10/22/15
During the previous month, the Community Services Maintenance Staff has been
working on various tasks throughout the City. The following is a brief recap of
routine maintenance items completed.
Diamond Bar Center
Reset break for air handler unit in GVBR.
• Replaced wall sconce light lens.
• Repaired fire door magnet.
• Poured concrete curb at handicap ramp replacing a damaged section.
• Replaced all HVAC filters and cleaned condensate lines.
• Re-lamped fourteen (14) lights and replaced seven (7) ballasts.
• Repaired two (2) lighted bollards at motor court.
• Repaired two (2) door locks.
• Reset AC package unit #7.
• Unclogged suction line on water feature to restore flow.
Heritage Park
• Replaced six (6) swing brackets and clevises and installed one (1) new
swing seat.
• Painted swing set overhead beam.
• Installed plastic plugs on play equipment chain ladder.
• Replaced home plate at softball field.
• Re-lamped exterior building security light.
• Repaired one (1) soap dispenser and installed one (1) new dispenser.
• Re-lamped park restroom lights.
• Replaced two (2) basketball goal nets.
• Replaced water valve in Bunn coffee maker. Changed water filter.
Longview South Mini -Park
• Cleaned and painted basketball backboards.
Lorbeer Middle School
• Reset time clock for sports field lighting.
Maple Hill Park
• Replaced twelve (12) plastic plugs in the play equipment.
• Painted overhead beam for swing set.
• Performed various plumbing repairs in the restroom building.
• Replaced men's and women's room entry signs.
• Re-lamped the men's restroom.
• Repaired and re-lamped two (2) tennis court lights.
• Replaced one (1) shattered glass lens on tennis court pole light.
• Painted basketball backboards.
• Installed five (5) new precast concrete picnic tables.
• Removed three (3) metal barbeques from park and installed three (3) new
precast concrete barbeques.
Pantera Park
• Painted overhead beam for swing set.
• Replaced four (4) ballasts and starters in walkway lights.
• Re-lamped seven (7) walkway lights.
• Repaired vandalized drinking fountain in the large dog park.
Paul C. Grow Park
• Replaced photo cell for building lights.
Peterson Park
• Removed parking signs and post from parking lot area for construction
project.
• Installed new locks on recently completed skate park fence/gates.
Cleared domestic water lines and rebuilt Sloan flush valves to urinal and
toilets in the restroom building (Roto Rooter). Main domestic water supply
line was damaged during construction activities causing dirt and debris to
enter the line. The main line was repaired by the contractor (EC) but they
neglected to flush the lines after the repairs were completed. The City is
seeking reimbursement from the contractor for the cost of the repairs.
Ronald Reagan Park
• Removed electrical outlet from exterior of restroom building.
• Covered and secured nine (9) pole light hand holes.
• Repaired holes in red plastic slide bed way.
• Replaced four (4) swing hangers and clevises for swings.
• Painted swing set overhead beam.
• Painted basketball court backboards.
• Replaced two (2) basketball goal nets.
• Replaced rusted barbeque.
• Repaired damaged toilet paper holder in men's restroom.
• Cleared clogged urinal drain in men's restroom.
• Removed large fallen limb from Pathfinder slope (WCA).
Summitridge Park
Replaced home plate and pitching rubber on softball field.
Sycamore Canyon Park
• Repaired the waterfall deck rail.
• Painted wrought iron fence adjacent to 2-5 year old play equipment.
• Removed string, tape and other decoration remnants from the picnic
shelter.
• Installed three (3) new trash cans.
• Fabricated a new gas tank for a work truck generator.
Washington Park
• Inspected play equipment and tightened various fasteners.
City Hall/Library
• Fabricated and installed a stone enclosure with a steel frame and tempered
glass panel front to house the City's 25th Anniversary time capsule.
Enclosure and time capsule were installed in the lower lobby beneath the
stairway.
• Installed custom made shade cloth panels in the reading garden.
• Installed large flexible sleeve for generator power cables.
• Repaired entry door panic bar lock.
• Replaced non -working microwave oven in the Windmill kitchen.
• Refurbished three (3) fluorescent fixtures.
• Re-lamped seven (7) lights in the library space and seven (7) lights in the
City Hall space. Replaced three (3) ballasts in the City Hall space and two
(2) ballasts in the Library space.
• Installed four (4) new LED can lights in the City Hall space.
• Retrofitted two (2) T8 fluorescent tubes in the Library with T8 LED and one
(1) in the City Hall space.
• Painted various interior Library spaces.
• Repaired automatic gates to City vehicle parking area.
• Performed carpet and upholstery cleaning in City Hall spaces.
• Performed monthly emergency generator test.
Citywide
• Install Alex Morgan banners.
Assist with the setup and operation of the Senior Food Drive.
Inspect and fill doggy bag dispensers at all parks and trial heads.
Wash, fuel and service as needed all City pool vehicles.
Inspected fire extinguishers and first aid kits at all City Facilities.
Park Walkthrough Schedule
The Parks and Maintenance Superintendent will be performing park
walkthroughs monthly commencing on the Monday two weeks prior to the Parks
and Recreation Commission meeting. Walkthroughs will have mid-morning start
times. Start times and dates will be flexible to accommodate any Commissioners
who would like to attend. Inspection locations may change as issues or new
projects arise that may be of interest to the Commission. Please review the
schedule below and feel free to contact me with any questions or concerns. The
schedule will be as follows:
January (Com. Lew Herndon)
Paul C. Grow/Lorbeer Middle School
February
Summitridge Park
March
Sycamore Canyon Park
April
Heritage Park
May
Maple Hill Park
June
District 39 Mini -Parks
July
Ronald Reagan/Starshine
August
Grandview Trail/Summitridge Trails
September
Pantera Park
October
Washington Street Park
November
Peterson Park
December
Sycamore Canyon Creek/Trails
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Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
4
From: Bob Rose, Community Services Director 1 1
011 I/
Date: October 8, 2015 Meeting Date: October 22, 2015
Re: CIP Projects Up -date
Steep Canyon Trail Connector & Pantera Park Trail — The plans have gone through their first round of plan
check. Revisions are now being made by the consultant to comply with the plan check comments. After plan
check is completed, the plans will go out to bid for a contractor to construct the trails. The Steep Canyon
Connector will result in a trail from the top of the stairs at Steep Canyon that connects to the Canyon Loop Trail.
The Pantera Park Trail will result in a trail going up the steep slope above the dog park at Pantera Park. It will
also include a set of concrete stairs leading down the slope from Pantera Drive. These trails will probably not
be constructed until spring, 2016.
Diamond Canyon Park — Plan check has been completed and all required permits have been issued.
Construction by Lennar officially started the week of October 5, 2015. It should be open for public use by the
end of next summer.
Design of Heritage Park Improvements — The consultant team has developed a concept plan for a new
outdoor restroom building with added storage space. Staff is now reviewing the concept plan to determine if it
will be incorporated into the renovation plan for the park.
Design of Longview Park South & Star Dust Park Improvements — City staff has requested that the
consultant, Architerra Design Group, conduct value engineering to the plans to save on the construction costs.
Architerra is now working on those plan revisions. The City Council has approved funds for both sites to
construct park improvements and install new accessible play equipment during the 2015/16 FY.
Rubber Surfacing at Peterson & Heritage Parks — The rubber surfacing under the existing play equipment at
both Peterson and Heritage Parks are scheduled for replacement. Each tot lot normally has to be closed for
about a week to complete this work. Unfortunately, when the contractor excavated the rubber surface at
Peterson, he found that several of the posts had rusted through below the surface. The play equipment is now
closed and will need to be replaced. Staff is soliciting bids for the replacement equipment. The replacement of
the rubber at Heritage should take place in November.
Installation of Swings at Longview Park North — The team from ICG, Inc has completed the survey work and
has completed the concept plan for this project. A two -bay swing set for 2 to 12 year-old children and the
expansion of the accessible play area are a part of this project at Longview Park North. Also, the ADA
accessible walkway from Longview Drive to the tot lot has been re -designed. The rubber surfacing under the
existing play equipment was recently replaced.
Larkstone Park Design & Construction — Lewis homes recently sold their interest in the housing
development adjacent to Larkstone Park to Lennar Homes. The sale is still in escrow and will not pass to
Lennar until November at the earliest. The construction plans for Larkstone Park have been submitted by the
developer for approval. The first round of plan check should be completed by the end of October. Staff believes
that once Lennar obtains ownership of the development, they will move quickly to get approval to construct the
homes, as well as the park.
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