HomeMy WebLinkAbout100615 - Agenda - Regular MeetingTuesday, October 6, 2015
5:30 p.m. - Study Session - Room CC -8
6:30p.m. - Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Steve Tye Nancy A. Lyons
Mayor Mayor Pro Tem
Carol Herrera Jimmy Lin Jack Tanaka
Council Member Council Member Council Member
City Manager James DeStefano City Attorney David DeBerry e City Clerk Tommye Cribbins
Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are
available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability
as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please
contact the City Clerk at (909) 839-7010 during regular business hours.
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requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a
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Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
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•
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
October 6, 2015
Next Resolution No. 2015-37
Next Ordinance No. 05 (2015)
STUDY SESSION: 5:30 p.m., Room CC -8
No. Grand Avenue Beautification Project Update.
Public Comments
54-ITWIN00YONTITMET
PLEDGE OF ALLEGIANCE:
INVOCATION:
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APPROVAL OF AGENDA:
6:30 p.m.
Mayor
Pastor Joseph Lo,
Gateway Friends Church
Council Members Herrera, Lin, Tanaka,
Mayor Pro Tem Lyons, Mayor Tye
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 Presentation of Certificate Plaque to Crunch Gym, 1132 South Diamond
Bar Boulevard, as the New Business of the Month, October, 2015.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
OCTOBER 6, 2015 PAGE 2
2.1 Presentation by SCAQMD Board Member Michael Cacciotti regarding
programs available including Lawn Mower Exchange Program.
2.2 Presentation by City Staff regarding Diamond Canyon Park Construction
Update.
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
SCHEDULE OF FUTURE EVENTS:
5.1 Traffic and Transportation Commission Meeting — October 8, 2015 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.2 Planning Commission Meeting — October 13, 2015 — 7:00 p.m. Windmill
Community Room, 21810 Copley Drive.
5.3 City Council Meeting — October 20, 2015 — 6:30 p.m., AQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 City Council Minutes — Regular Meeting of September 15, 2015.
Recommended Action: Approve.
Requested by: City Clerk
6.2 Traffic and Transportation Commission Minutes — Regular Meeting of
August 13, 2015.
Recommended Action: Receive and File.
Requested by: Public Works Department
OCTOBER 6, 2015 PAGE 3
6.3 Planning Commission Minutes — Regular Meeting of August 25, 2015.
Recommended Action: Receive and File.
Requested by: Community Development Department
6.4 Ratification of Check Register — Dated September 10, 2015 through
September 30, 2015 totaling $1,050,048.64.
Recommended Action: Ratify.
Requested by: Finance Department
6.5 Treasurer's Statement — Month of August, 2015.
Recommended Action: Approve.
Requested by: Finance Department
6.6 Authorize the City Manager to Enter into a Contract for Annual
Property Tax Consulting and Audit Services with HdL Coren & Cone,
Inc. Commencing FY 2015/16 through 2020/21 for an Annual Fee of
$12, 240 Plus 25% of Tax Revenue Recovered for the City, for a Total
Five Year Contract Amount not to exceed $125,000.
Recommended Action: Authorize.
Requested by: Finance Department
6.7 Approval of Contract Amendment No. 3 with Fehrs & Peers for
Citywide Traffic Data Collection in the Amount of $36,345; Plus a
Contingency Amount of $3,000 for a total Authorization of $39,345.
Recommended Action: Approve.
Requested by: Public Works Department
6.8 Approve Amendment No. 5 to the Contract with ValleyCrest
Landscape Maintenance to Add Additional Services to their Contract
to Remove Turf from the Medians Along Diamond Bar Boulevard and
Replace it with Drought Tolerant Planting Material and Mulch, Plus
Retro -Fit the Irrigation Systems as Necessary to Meet State Water
Board Requirements, in the Amount of $539,465.46 for a Total
Authorization Not to Exceed $933,460.46 for FY 2015/16; Plus
Appropriate $539,510 of Metropolitan Water District (MWD) Grant
Funds to the 2015/16 FY Budget for this Project.
OCTOBER 6, 2015 PAGE 4
Recommended Action: Approve.
Requested by: City Manager
7. PUBLIC HEARINGS: None.
10. ADJOURNMENT:
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Agenda No. 6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 15, 2015 Run
CALL TO ORDER: Mayor Tye called the Regular City Council meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Ruth Low, Chairwoman of the Planning Commission
led the Pledge of Allegiance.
INVOCATION: Monsignor James Loughnane, St. Denis Church
provided the invocation.
ROLL CALL: Council Members Herrera, Lin, Tanaka, Mayor Pro
Tem Lyons and Mayor Tye.
C/Tanaka was excused and left the meeting at 7:12
p.m.
Staff Present: James DeStefano, City Manager; Ryan McLean,
Deputy City Manager; Lois Llobak, Deputy City Attorney; Ken Desforges, IS Director;
David Liu, Public Works Director; Dianna Honeywell, Finance Director; Greg Gubman,
Community Development Director; Kimberly Young, Senior Civil Engineer; Anthony
Jordan, Parks Maintenance Supervisor; Amy Haug, Human Resources Manager;
Marsha Roa, Public Information Manager; Anthony Santos, Senior Management
Analyst, and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Tye and Council Members presented Certificates of Recognition to
Diamond Bar Girls Softball (DBGS) 12U Gold All-Star Team for an
Outstanding Season.
BUSINESS OF THE MONTH:
1.2 M/Tye and City Council Members presented a City Tile to Store Director
Jeff Christensen on behalf of Albertsons, 1235 S. Diamond Bar Boulevard,
as Business of the Month for September 2015.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano introduced Captain Scroggins who introduced Deputy Chad
Holland as Diamond Bar's newest Special Assignment Deputy.
SEPTEMBER 15, 2015 PAGE 2 CITY COUNCIL
•
Ruth Low announced that the Diamond Bar Friends of the Library will host the
Read Together Diamond Bar Program during October which will feature China
Dolls, a novel by Lisa See. She encouraged everyone and especially those
between the ages 13-18 to participate in the Friends of the Library Essay Contest
"How a Book Changed My Life" which will end October 3rd
Theresa Lee, stated that last week she submitted to the Planning Department a
600 signature petition in opposition to a cell tower in the residential area of The
Country Estates.
Chia Teng, 22379 Kicking Horse Drive, spoke about removal of trees by the
Millennium project.
Tom Jordan, 3854 Castle Rock Road, spoke about paving/safety issues on
Castle Rock Road and said he was concerned that nothing was being done to
correct the issues. He is particularly concerned about kids who ride their bikes
on the street because it is dangerous with pieces of steel sticking up out of the
asphalt and holes in the pavement where the manhole covers are to be installed.
Vinod Kashyap, 3839 Castle Rock Road, also spoke about paving/safety issues.
After reporting his concerns to someone on Hawkwood Road who he believed to
be an inspector who told him he had reported the concerns to the Director of
Public Works nothing has happened to fix the situation. The asphalt is not curing
properly on Castle Rock Road and the manholes were not raised before they
were paved and these items present a hazard to kids riding their bikes and to
drivers as well. He requested that the matter be placed on the agenda and that
residents be provided a written status report at the next City Council meeting.
Pui Ching Ho, Diamond Bar Library, stated that on September 23rd at 4:00 p.m.
there will be a Personal Safety Workshop for parents of children between the
ages of 4-10; On Saturday, September 26th at 2:00 p.m. there will be a West
Coast Swing Dance Class; and, in October the library invites everyone to join
together to read Lisa See's China Dolls during Read Together Diamond Bar and
view the award winning documentary Of Civil Wrongs and Rights, the Fred
Korematsu Story on Saturday, October 3rd at 2:00 p.m. followed by a discussion
led by Mt. SAC Professor "Fred" Mahlke. Please check the library website at
www.colapublic.org for additional programs and information.
Michelle Yi, Board of Director, The Country Estates, read a letter written by the
general manager addressed to the City of Diamond Bar referring to a letter
written by a previous general manager dated March 4, 2005 in which he stated
Millennium was entitled to access through The Country Estates gate. Ms. Yi said
the statement regarding access was not correct. (No copies of the letter were
submitted to the City).
SEPTEMBER 15, 2015 PAGE 3 CITY COUNCIL
•I IT, 14 ki 11
CM/DeStefano responded to speakers. There is an application pending in the
City Planning office for a modification to an existing cell site that is located on a
Water District property within The Country Estates. He understands that the
application may involve the relocation of a device that is attached to a tank to a
freestanding location adjacent. This is a matter that will have a Planning
Commission Public Hearing coming forward and depending on the results of that
Public Hearing, discussion, debate and decision, may ultimately come to the City
Council as occurred earlier this year. He would ask that the City Council not
respond to that matter as presented by the speaker in any way. His
understanding is that the speaker attempted to submit the petition that was
referenced to the Planning Commissioners and was persuaded not to do so
because the appropriate time for such a petition would be during the Public
Hearing process itself. Otherwise, it is not admissible with respect to the
decision that the Planning Commission and City Council may, in the future, be
asked to make on that matter.
Another speaker spoke with respect to the Millennium project and concerns
about the trees that are onsite. That project was approved almost 10 years ago
and was the result of an exhaustive Environmental Impact Report that
documented all of the trees on the site in order to determine whether or not they
met the City's code requirements for either preservation, relocation or
replacement. There has been grubbing activities and a variety of other measures
on that property over the years. Without knowing more details about the
speaker's concern it is difficult to respond since that project is nearing the time
where it would receive a Final Map and eventual construction. He asked that the
speaker connect with the City's Community Development Director in order to try
to revisit that issue to get a better understanding of what has occurred and what
permissions the City has granted, etc. with respect to the issue of the native
trees.
The last speaker also spoke regarding the Millennium project. There is an
ongoing argument between The Country Estates Homeowners' Association
Board and the developer, Millennium Partners over the appropriateness of
several factors not the least of which is access for Millennium through the gates
of The Country Estates to the Millennium property which, depending on one's
opinion, may or may not be a part of The Country Estates. But that is an issue
that as he understands has yet to be resolved between those two private parties.
More than a year ago one or more of the same speakers in a forum similar to this
asked that the City Attorney take a look at a variety of documents to try to
determine whether or not the Millennium project had access through the gates.
After looking at all of the recorded documents, CA/DeBerry's analysis and
opinion concluded with a memorandum that CM/DeStefano transmitted to Ms.
Lee, which indicated that based upon all of the documents that were provided to
the City and that were recorded and utilized in the analysis, the project did have
access through those gates. And any other discussion/argument regarding rights
SEPTEMBER 15, 2015 PAGE 4 CITY COUNCIL
5.
and privileges reverts back to a private party matter. That opinion was rendered
and forward September/October of 2014 (last year) and so 12 months later the
issue may still be in play. However, City staff did not receive the last speaker's
communication which prevents staff from analyzing and responding.
Two speakers spoke regarding Castle Rock Road. Staff is not familiar with the
issues that were represented. Staff would like the opportunity to discuss this
matter with Mr. Kashyup and Mr. Jordan and identify more specifically where
those concerns as represented are located and staff will then resolve whatever
issues might be and report that conclusion back to the City Council.
C/Lin asked if during paving the City would typically have a City inspector onsite.
PWD/Liu responded that the short answer is "absolutely." The speaker referred
to a Saturday and even on a Saturday the City would have the inspector present
to inspect the activities. PWD/Liu said his staff would follow up with Mr. Kashyap
and Mr. Jordan as indicated by the City Manager and bring back an update to the
City Council.
SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — September 22, 2015 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive — Canceled.
5.2 Annual Diamond Bar Day at the Los Angeles County Fair — September 24,
2015 — Los Angeles County Fairgrounds in Pomona.
5.3 Parks and Recreation Commission Meeting — September 24, 2015 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive — Canceled.
5.4 City Council Meeting — October 6, 2015 — 6:30 p.m.,
SCAQMD/Government Center, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Herrera moved, C/Lin seconded, to approve the
Consent Calendar with the exception of Item 6.8 removed by C/Lin. Motion
carried by the following Roll Call vote:
AYES:
COUNCIL MEMBERS:
Herrera, Lin, MPT/Lyons, M/Tye
NOES:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
Tanaka
6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of August 18,
2015 — as presented.
6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MINUTES - Regular Meeting of June 11, 2015.
SEPTEMBER 15, 2015 PAGE 5 CITY COUNCIL
6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular
Meeting of July 28, 2015.
6.4 RATIFIED CHECK REGISTER — Dated August 13, 2015 through
September 9, 2015 totaling $2,134,115.63.
6.5 APPROVED TREASURER'S STATEMENT — Month of July 2015.
6.6 APPROPRIATED FUNDS FROM GENERAL FUND RESERVES AND
AWARDED A CONTRACT TO NEXUS -IS TO EXPAND THE CITY'S
SECURITY CAMERA SYSTEM IN AN AMOUNT NOT -TO -EXCEED
$114,000.
6.7 ADOPTED RESOLUTION NO. 2015-35: APPROVING THE
APPLICATION FOR $267,500 OF HABITAT CONSERVATION FUND
GRANT FUNDS, WHICH IF AWARDED, REQUIRES A $267,500 MATCH
FROM THE CITY FOR THE DEVELOPMENT OF THE CANYON LOOP
TRAIL.
6.9 FISCAL YEAR- 2015-16 APPROPRIATION ADJUSTMENTS FOR
CARRY FORWARD EXPENDITURES, SPECIAL REVENUE FUNDS
CARRYOVERS, CAPITAL PROJECT CARRYOVERS AND FISCAL
YEAR 2014-15 FINAL ADJUSTMENTS.
6.10 AUTHORIZED THE CITY MANAGER TO APPROVE AN AGREEMENT
BETWEEN THE CITY AND THE EAST San Gabriel VALLEY REGIONAL
OCCUPATIONAL PROGRAM AND TECHNICAL CENTER
(ESGVROP/TC) FOR VIDEO PRODUCTION SERVICES.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.8 AUTHORIZE PURCHASE OF FIVE (5) DECORATIVE TRAFFIC SIGNAL
POLES FROM SOUTH COAST LIGHTING & DESIGN IN THE AMOUNT
OF $58,378.22, FOR THE DIAMOND BAR BOULEVARD AND BREA
CANYON ROAD INTERSECTION ENHANCEMENT PROJECT.
C/Lin said his understanding was that the developer contributed $470,000
for the improvements of the roadways and signals for their development
and that at the present time the first expenditure is this item. Since there
is already a left -turn lane already built that includes traffic signals, are
those improvements paid for by the City.
PWD/Liu asked if C/Lin was referring to the existing signal on Diamond
Bar Boulevard at Cherrydale Lane. That signal will be installed and paid
for by Lennar.
SEPTEMBER 15, 2015 PAGE 6 CITY COUNCIL
C/Lin asked why the City was spending only $58 thousand out of the
$470,000 that was contributed to the project.
PWD/Liu explained that the $58,378.22 is solely for the purpose of buying
the five decorative traffic signal poles. The manufacturer of these
decorative poles require a lead time of 14-16 weeks so the idea is that the
developer is scheduled to start the intersection improvements in a month
and rather than waiting for delivery of the remaining five signals staff
wants to be able to purchase those signals now with Council's approval so
that by the end of this calendar year staff can follow up immediately after
the developer finishes its activities to complete the intersection
improvements at Brea Canyon Road and Diamond Bar Boulevard as part
of the offsite improvements required by the City to be paid for by Lennar.
C/Lin moved, MPT/Lyons seconded, to Approve Item 6.8 to authorize the
purchase of five (5) decorative traffic signal poles from South Coast
Lighting & Design in the amount of $58,378.22, for the Diamond Bar
Boulevard and Brea Canyon Road intersection enhancement project.
Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS:
M/Tye
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
7. PUBLIC HEARINGS:
Herrera, Lin, MPT/Lyons, And
None
Tanaka
7.1 ADOPT RESOLUTION NO. 2015-36: APPROVING THE REMOVAL OF
THE CROSSWALK AT GRAND AVENUE AND THE STATE ROUTE
(SR60) EASTBOUND ON RAMP.
CM/DeStefano introduced SCE/Young who provided staff's report. The
resolution before the City Council is to approve the removal of the
crosswalk along Grand Avenue at the eastbound SR60 freeway onramp.
This proposal is a requirement of the new Westbound Onramp Project that
is being proposed adjacent to the vacant Honda parcel along Grand
Avenue north of the freeway. Caltrans required that this be done so that
all of the area within their right-of-way would be compliant with ADA
Accessibility Requirements.
The Westbound Onramp Project was advertised for bids on September 8.
The scheduled bid opening is October 29, 2015 with construction
anticipated to commence in mid to late December 2015. The existing
crosswalk at the eastbound off ramp has a cross slope of eight (8) percent
or greater which is not in compliance with the two (2) percent maximum
required for ADA compliance. Additionally, there is an existing ADA
compliant path of travel on the west side of Grand Avenue that will remain
SEPTEMBER 15, 2015 PAGE 7 CITY COUNCIL
In place if this crosswalk is approved for removal. The eastside of Grand
Avenue will be reconstructed in future phases of the overall SR57/60
Confluence Project to provide an ADA Accessible compliant pathway.
Currently, the accessible (paved) pathway lies on the east side of Grand
Avenue between Golden Springs and the other side of the freeway;
however, that pathway leads to a non -accessible unimproved pathway,
which is why staff feels it is appropriate to remove the crosswalk on the
eastbound onramp. If the crosswalk is approved for removal the entire
area (shown in red) will be deemed non -accessible and barricades will be
constructed (shown in green), one at the intersection of Golden Springs
and Grand Avenue a physical barricade at the corner where the existing
eastbound lies to prohibit individuals from using the non -accessible path
(shown in red). The existing sidewalk (shown in purple) between Golden
Springs and the eastbound onramp will remain so that pedestrians can
use the sidewalk to access the golf course and its parking lot. The area
on the west side (shown in blue) will remain to provide an accessible path
of travel.
This item was considered by the Traffic and Transportation Commission
on August 13, 2015 and the Commission concurred with staff to remove
the crosswalk and recommended that the item be presented to the City
Council for approval.
Pursuant to the California Vehicle Code Section 21950.5, a public hearing
is required to remove a crosswalk. Notices and postings shall be
completed to give all users the opportunity to be heard. Notices were
posted at the actual crosswalk location notifying users of its potential
removal and consideration at tonight's Public Hearing. The Public Hearing
notice was posted in the San Gabriel Valley Tribune and Inland Valley
Daily Bulletin newspapers and notice was sent to Caltrans notifying them
of the Public Hearing which was initiated by their comment and
requirement that the crosswalk be removed.
If Council approves the removal, work will be scheduled in accordance
with construction of the westbound onramp and Public Comments will be
received until 30 -days following tonight's Hearing and addressed
accordingly. Prior to removal of the crosswalk because the overall
construction schedule for the westbound onramp can be up to 18 months,
staff will repost the location 30 days in advance to re -notify users of
removal of the crosswalk. All costs associated with the removal will be
borne by the City of Industry in conjunction with the westbound onramp
because the westbound onramp project is being paid for in its entirety by
the City of Industry as one of the mitigation measures attached to the
Industry Business Center Development north of the freeway. Staff
recommends removal of the crosswalk along Grand Avenue at the
eastbound SR60 freeway onramp and requests that Council adopt the
Resolution accordingly.
SEPTEMBER 15, 2015 PAGE 8 CITY COUNCIL
C/Lin asked if staff conducted pedestrian counts before deciding to close
the crosswalk.
SCE/Young said she is not aware of any pedestrian traffic counts but it
may have been done as part of City of Industry's Traffic Impact Report for
the westbound onramp; however, staff is not privy to that information.
M/Tye said he thought that anything having to do with an on and off ramp
belonged to Caltrans and is this just a matter of posting it for public
consumption because Diamond Bar is not removing it.
SCE/Young said that Diamond Bar is not removing the crosswalk. City of
Industry is removing the crosswalk as part of their project which will be
handled by Caltrans; however, because this is within Diamond Bar's
jurisdictional authority, the City of Diamond Bar is obliged to hold the
public hearing and notify Caltrans as the Right -of -Way owner.
M/Tye opened the Public Hearing.
Bob Velker asked what might happen if a car stalled on that side and
someone had to cross the road. It seems to him it would be a nice
solution to have a crosswalk on the freeway so that people on the west
side could safely get to the other side and vise versa if they needed to.
With no further testimony offered, M/Tye closed the Public Hearing.
MPT/Lyons said that cars break down from time to time and if a car were
to break down what would we expect to have happen.
SCE/Young responded that the shoulder will be available for pedestrians
to stand on while awaiting assistance. She believes that the speaker was
requesting a new crosswalk to be constructed from the east side of Grand
Avenue to the west side of Grand Avenue. All of that side of the freeway
improvements are slated for future improvements and future phases of the
SR57/60 Confluence Project so this is something that staff can propose to
the designer to see if it would be warranted to install a crosswalk across
Grand Avenue. Tonight this is strictly a matter of reviewing the removal of
the crosswalk along the east side only at the eastbound onramp.
C/Lin moved, C/Herrera seconded, to Adopt Resolution No. 2015-36:
Approving the removal of the crosswalk at Grand Avenue and the State
Route (SR60) eastbound on ramp. Motion carried by the following roll call
vote:
AYES: Herrera, Lin, MPT/Lyons, M/Tye
None
Tanaka
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
SEPTEMBER 15, 2015 PAGE 9 CITY COUNCIL
MIIIIKE• • • • • -
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
.O- •COMMENTS:
C/Lin said he was very impressed with CM/DeStefano. He came to the City
Council with somewhat of an understanding of the Millennium project issues but
he is able to comprehend the entire issue and readily answer the questions very
comprehensively. Last Wednesday he and M/Tye went to the California Contract
Cities Association's Board meeting in Marina Del Ray which was a very
interesting event.
C/Herrera thanked her colleagues who joined her at the San Gabriel Council of
Governments meeting a couple of weeks ago and took time out of their busy
schedules to vote for her for Regional Council for SCAG. She was successful in
her bid and she thanked her colleagues for their support. She congratulated the
Diamond Bar Girls Softball All-Star Team. It is wonderful that the organization is
still going strong. Her girls when they were younger played in that league and
had a great time. It is a great organization that provides a good solid feeder
system for when the kids get into high school. She congratulated the City's
Public Information Department for receiving a nomination from the American
Advertising Federation for their upcoming Inland Empire Media Awards in the
category of Governmental Media Outlet. This is an outstanding honor and
congratulations to PIM/Roa and her staff. She thanked the Sheriff's Department
for their great observations and thanked the neighbors on a particular street who
foiled an attempted house burglary. The neighbor submitted the license plate of
a vehicle that appeared to be conducting suspicious activity within the
neighborhood. As this shows, it is so important for everyone to be observant and
report anything suspicious to the Sheriff's Department. She requested that at the
next meeting Council be given a report on the park in the Lennar (Willow
Heights) Development. Many people were under the impression that the park
was to be completed before the houses were for sale and work is still being done
on the park. On social media there is talk that Diamond Bar has been negligent
in enforcing that requirement of the developer and she believes an update on the
status is important and helpful information for the residents.
MPT/Lyons encouraged residents to continue using the hiking trails. Last week
she hiked the Grandview Trail and it was a bit warm so when walking hikers
should carry water. When one gets on the trail one is literally in the middle of the
hills where one can see trees and animals and occasionally a snake but buildings
and structures are out of view. It is a great getaway and it takes little time to
enjoy the trails. She congratulated staff on getting a very large grant from the
Metropolitan Water District in excess of $500,000 which will allow the City to
remove turf in the City's medians and replace it with drought tolerant plants and
mulch. This will allow the City to change out over 270,000 square feet of turf
which is very impressive. Along with Ruth Low and Pui Ching Ho she
encouraged everyone to participate with Friends of the Diamond Bar Library in
SEPTEMBER 15, 2015 PAGE 10 CITY COUNCIL
Read Together Diamond Bar. In addition to the book mentioned for adults there
is a book for middle school students and one for elementary school students.
There is a lot of information available at the library and a lot of fun activities
coming up at the library. She knows there are many Alex Morgan fans and she
wants everyone to know that the City continues to work with Alex Morgan to put
together a fun event that will celebrate Diamond Bar's favored daughter. While
these details are being worked out one can view the video "Becoming Alex
Morgan" which she saw on Sunday. It is a very good and inspirational video and
suitable for the entire family and can be viewed on the Disney Channel. On
Thursday evening a CHP Officer was shot during a traffic stop in West Covina. It
was a very senseless shooting. Fortunately, the officer will recover. Law
enforcement can be a very dangerous job and in Diamond Bar residents value
their law enforcement and when we see them we should take a moment to thank
them in person.
M/Tye congratulated Deputy Chad Holland and welcomed him to the Diamond
Bar team, a terrific team. Diamond Bar is very, very proud of their Sheriffs. This
Council considers them its police department. Thanks very, very much.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
City Council Meeting at 7:52 p.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2015.
STEVE TYE, MAYOR
Agenda No. 6.2
DIAMONDCITY OF R
MINUTES OF t AND TRANSPORTATION COMMISSION!!
AUGUST
Chair/Carrera called the meeting to order at 7:01 p.m. in the Diamond Bar City Hall Windmill
Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Commissioner Mehta led the Pledge of Allegiance.
Commissioners Surendra Mehta, Ed Pechy,
Manisha Sulakhe, Vice -Chair Ken Mok, and Chair
Ted Carrera
Also Present: Kimberly Young, Senior Civil Engineer; Christian
Malpica, Associate Engineer; John Beshay,
Associate Engineer; Sterling Mosley, Assistant
Engineer; and Marcy Hilario, Administrative
Coordinator.
A. Minutes of the June 11, 2015 Regular Meeting.
C/Pechy moved, VC/Mok seconded, to approve the Minutes of the June 11,
2015 regular meeting as presented. Motion carried by the following Roll Call
vote:
AYES: COMMISSIONERS: Mehta, Pechy, Sulakhe, VC/Mok,
Chair/Carrera
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
II. PUBLIC COMMENTS: None
August 13, 2015 PAGE 2 T&T COMMISSION
IV.
0
A. Receive and File Traffic Enforcement Updates for:
1. Citations: May, June and July 2015
2. Collisions: May, June and July 2015
3. Street Sweeping: May, June and July 2015
VC/Mok moved, C/Mehta seconded, to receive and file the Traffic Enforcement
Update reports for May, June and July 2015. Motion carried by the following
Roll Call vote:
AYES: COMMISSIONERS: Mehta, Pechy, Sulakhe, VC/Mok,
Chair/Carrera
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
OLD BUSINESS:
NEW BUSINESS:
A. Crosswalk Removal along Grand Avenue at SR -57/60 Eastbound On-ramp.
SCE/Young presented staffs report and recommended Traffic and
Transportation Commission's concurrence with staff to remove the crosswalk
at the existing SR -57/60 eastbound on-ramp at Grand Avenue and further
recommended that this matter be presented to the City Council for
consideration at a duly noticed Public Hearing.
Chair/Carrera asked if the City of Industry had plans to extend the pedestrian
way through their new development. SCE/Young responded yes. Once
Industry completes construction of the Industry Business Center, they will
install a pedestrian path of travel within their property limits.
Chair/Carrera welcomed MPT/Lyons to the meeting.
C/Sulakhe expressed her concerns about the condition of the roadway within
Diamond Bar property near the freeway bridge along Grand Avenue.
SCE/Young said that staff would look into it.
C/Pechy moved, C/Mehta seconded, to concur with staff to remove the
crosswalk at the existing SR -57/60 eastbound on-ramp at Grand Avenue and
recommended that this matter be presented to Council for consideration.
Motion carried by the following Roll Call vote:
August 13, 2015 PAGE 3 T&T COMMISSION
AYES: COMMISSIONERS: Mehta, Pechy, Sulakhe, VC/Mok,
Chair/Carrera
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
B. Castle Rock Road/Gold Run Drive Neighborhood Traffic Management Program
(NTMP)
AE/Malpica presented staff's report and recommended that the Traffic and
Transportation Commission receive and file staff's report. Furthermore, staff
recommended that the Traffic and Transportation Commission request that
staff collect additional traffic counts in September 2015 to compare with the
September 2012 data and present the results at a future regular Traffic and
Transportation meeting.
VC/Mok stated it was great to find out that the speeds were decreasing on
Sunday and Monday, which was the initial issue; however, he wanted to
understand why the volume increased so much on Gold Run Drive eastbound
on Sunday and Monday and how it was possible that the streets leading to
Gold Run Drive had decreased while Gold Run Drive traffic had increased.
AE/Malpica responded that staff noticed this as well and the report emphasizes
that fact. It appears to be skewed data which is what staff hopes to identify by
collecting additional traffic counts in September. SCE/Young added that staff
believes the error in the data may have occurred in 2012 and data in
September 2015 can be used to confirm the error.
VC/Mok referred to the memorandum dated August 5th (page 2, 4th paragraph)
and asked staff to elaborate on the vendor making a mistake on the days they
took the traffic counts. AE/Malpica explained that generally, the consultant is
very accurate in reporting; however, in this instance, one of the employees
placed the collector on different days rather than on the same day. The
consultant recognized the error and indicated they would make sure that the
data would be collected on the same days and at the correct locations.
VC/Mok moved, C/Pechy seconded, to concur with staff's recommendation to
receive and file staff's report and request that staff collect additional traffic
counts in September 2015 to compare the September 2012 data and present
the results at a future Traffic and Transportation Commission meeting. Motion
carried by the following Roll Call vote:
AYES: COMMISSIONERS: Mehta, Pechy, Sulakhe, VC/Mok,
Chair/Carrera
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
August 13, 2015 PAGE 4 T&T COMMISSION
• • a
AE/Malpica responded to a request made by C/Pechy for "No U -Turn" signage at
Diamond Bar Boulevard and Palomino Drive. Staff visited the site with the City's
consultant and, in order to consider the request, a warrant analysis would have to be
performed; however, prior to the warrant analysis, the City will need additional turn
movement and traffic counts. Since staff will be collecting citywide traffic counts in
September, we decided to wait until the counts are collected and can be included in
the analysis.
VC/Mok asked how staff would be able to get counts of vehicles making U-turns at
Palomino Drive and heading toward the eastbound SR -60 on-ramp. AE/Malpica
replied that once the location is ready for counts, he will ask the consultant to include
the U-turn analysis so that tubes or individuals can be placed in the area to collect the
data.
C/Pechy reiterated his concern that there needed to be coordination between the
lights at Palomino Drive going northbound on Diamond Bar Boulevard and the light
that directs traffic onto the eastbound SR -60. The traffic signals are not in sync;
therefore, when the light turns green at Palomino Drive, traffic is not able to proceed
forward because the left turn signal for eastbound traffic off of southbound Diamond
Bar Boulevard is also green. This causes additional back-up which prohibits traffic
from proceeding northbound. AE/Malpica clarified that Caltrans maintains control of
the traffic signals at that on-ramp and they have the ability to modify the signal timing
without notifying us or coordinating with our staff. Nonetheless, staff continues to seek
cooperation and coordination.
C/Pechy stated that on July 3151, he was traveling on Ballena Drive and there was a
large amount of glass on the street. He called Public Works and in less than an hour
it was completely cleaned up. He thanked staff for a job well done.
C/Sulakhe thanked SCE/Young for a nice presentation during the NTMP meeting two
weeks ago. Public participation was less than she would have liked to see.
Chair/Carrera also praised SCE/Young for doing a great job. It was unfortunate that
there were fewer people in attendance. He believed there was still a need and people
needed to know what could be done to repeat successes in other areas. On another
note, Chair/Carrera mentioned that the message board that was placed in the street
on Diamond Bar Boulevard in front of EI Pollo Loco caused problems for the
northbound traffic turning onto Grand Avenue towards Chino Hills. Normally, traffic
would move to the two right turn lanes; however, as traffic approached the turn, they
were up against the message board sitting in the street and all of the traffic then had
to merge into the first lane and go around the board. SCE/Young indicated that staff
discovered that it was an arrow board that was not in use that was being stored on the
shoulder and as soon as staff determined the contractor was storing equipment on the
street, they were immediately informed that it was not acceptable.
August 13, 2015 PAGE 5 T&T COMMISSION
C/Mehta stated the traffic signal poles at Grand Avenue and Diamond Bar Boulevard
are beautiful and Chair/Carrera agreed that they were a noticeable improvement.
A. Traffic Signal Infrastructure Upgrades Project — AE/Malpica reported that
the consultant is close to finalizing the design and staff now anticipates the bid
opening in September with construction commencing in October and
completion anticipated by the end of FY 2015-16.
B. Comprehensive Groundwater Drainage Study —AE/Malpica conveyed that
based upon the final report, staff prepared a memorandum to the City Council
which is currently under review by the City Manager prior to submission to
Council. Staff is recommending that the top two locations for improvement be
completed during this fiscal year with future budget allocations for the
remaining nine locations.
C. Morning Canyon Road Rehabilitation Project — AE/Mosley indicated that
Council approved the redesign contract amendment for Onward Engineering.
Also, the design kickoff meeting was held last week to discuss coordination of
the project, which will require acquisition of permits from the L.A. County Flood
Control District for reconstruction of several catch basins. The redesign is
anticipated to last for two and a half months with construction tentatively
scheduled to be completed by Spring 2016.
VC/Mok asked if staff received a response from the church regarding removal
of the trees. AE/Mosley responded no.
D. Area 3 Road Maintenance Project — AE/Mosley shared that the project is
progressing into the last phase of the roadway maintenance/pavement
rehabilitation. This week marks the first week of slurry near the school zones
(Castle Rock Road, Fountain Springs Road, and Cold Springs Lane). Slurry
application will continue next week along with preliminary striping. As
previously indicated, the project is slated to be completed by the end of
August.
E. Gas Company Upgrades on Golden Springs Drive —AE/Mosley stated that
this project is in its last phase with Phase 3 anticipated to be completed by the
end of next week.
VC/Mok asked how far from the project a lane closure occurs. In his
observation, he felt the lane closure on Golden Springs Drive was very abrupt.
AE/Mosley responded that it is dependent on the speed limit and the curvature
of the roadway and any other factors involved. He indicated that he would look
into the Gas Company traffic control to ensure they are following approved
traffic control plans.
August 13, 2015 PAGE 6
T&T COMMISSION
F. Willow heights Construction Update — AE/Beshay reported that the sub-
contractor for Lennar Homes commenced widening of the roadway at Brea
Canyon Road and Diamond Bar Boulevard. The new curb and gutter have
been constructed around the driveway approach for L.A. County Flood Control
and the sidewalk will be constructed in the near future. Currently, the
contractor is doing the pot holing for the new traffic signal light poles at the
intersection. Lennar will be installing three decorative traffic signal poles as
part of their development agreement. Furthermore, the remaining traffic signal
poles will be installed by the City after Lennar completes their installations,
which will cause a gap in improvements; however, the City's improvements will
be completed by the end of this fiscal year.
G. Reagan/Peterson Park Parking Lot Construction — AE/Beshay shared that
the project is ready for construction. The pavement will receive a grind and
overlay for the east parking stalls and removal and reconstruction for the
remainder of the Reagan Park parking lot. The existing turn -around will be
replaced with new areas of asphalt/concrete pavement to increase the number
of parking stalls from 34 to 46. The existing portion of the Peterson Park
parking lot on the southeast side will be widened 6 feet toward the park to
install a second row of parking stalls on the north end of the lot. This will
increase the number of parking spaces from 42 to 76. Primary work
commenced today and full construction will begin August 17th with completion
scheduled for mid to late September.
C/Pechy asked if construction would affect the existing skate park. AE/Beshay
responded it would not. The skate park is currently under construction for new
fencing while all of the parking lot construction will be outside of the skate park
area.
VC/Mok asked if construction would impact residents and their use of existing
parking spaces. AE/Beshay responded that the project will be phased;
therefore, 10 parking spaces will remain along with ADA accessibility,
pedestrian access and street parking also being available during each of the
phases for both parks.
H. Grand Avenue Beautification Project—AE/Beshay conveyed that installation
of the new decorative poles was completed at the intersection of Longview
Drive and Grand Avenue. Six of the eight poles have been installed at the
intersection of Grand Avenue and Diamond Bar Boulevard and installation of
the monument sign at the intersection of Grand Avenue and Diamond Bar is
near completion. The contractor continues to install sidewalk pavers at both
intersections and the subcontractor continues to install new irrigation lines,
electrical conduit and pull boxes for the landscape areas, sidewalk and
medians at both intersections. The new decorative stones for the center
median have been delivered and are scheduled to be installed next week. The
project is delayed for about six weeks due to unforeseen underground utility
August 13, 2015 PAGE 7 T&T COMMISSION
issues during installation of the traffic signal foundations. At this time, project
completion is expected by early October.
Chair/Carrera stated the message board indicates the project will be completed
in August. SCE/Young clarified that the message board will be updated
tomorrow. In addition, the Public Information Department is posting the
information to parents via Facebook and Twitter to let them know construction
will continue at this critical intersection once school commences. Staff
contacted Walnut Valley Unified School District to encourage Quail Summit
Elementary, Maple Hill Elementary and Chaparral Middle School to notify
parents and bus service providers of construction at the intersection. Staff is
also notifying Mt. SAC so they too can alert students and faculty coming from
the Chino Hills area who may be traveling through the City.
C/Pechy asked what affect the drought has had on what type of vegetation has
been selected for this project. SCE/Young responded that most of the plants
that were targeted for installation are drought tolerant including plantings that
are new to Diamond Bar, such as Agave, etc. The City has been and
continues to be moving away from turf and other water seeking plants to
preserve water resources.
VC/Mok shared that the monument sign that has been installed on Grand
Avenue from Chino Hills into Diamond Bar is rotated and he wondered if it had
to be rotated because it would occupy too much space if it was placed head-
on. SCE/Young replied that, in addition to the traffic engineers looking closely
at the area and based on the curvature of the roadway, for traffic coming from
Chino Hills, it was the angle determined to be most prominent.
Lemon Avenue Interchange Project — SCE/Young reported that all of the
right-of-way acquisitions have been settled and staff anticipates Right -of Way
certification by the end of August; however, the utility certification is on hold.
Within the last month, the utility engineers at Caltrans have determined that an
existing Verizon vault occupying space in the vicinity of the location that is.
designed to be the new westbound on-ramp cannot remain there any longer,
even though it has been on the plans for the past six years. As a result, staff
will be working with Verizon to relocate the vault, which will take six to nine
months. Staff met with Caltrans last week and agreed that once Verizon
provides sketches of the vault relocation, Caltrans will approve the sketches
and issue utility certification in order to proceed with the ready to list project
date of September 25th which is critical to remain on the target construction
date of June 2016. Verizon has been very cooperative in this effort and staff
continues to work with them and Caltrans to expedite this utility issue. Also, in
spite of a number of projects on the drawing board, the Walnut Valley Water
District is doing everything possible to redesign the encasements for the water
lines. Since this project has federal funds, Metro grant funds and a Highway
Safety Improvement state grant, it is critical to Diamond Bar that we begin
expending that money as soon as possible.
August 13, 2015 PAGE 8 T&T COMMISSION
Chair/Carrera asked if there has been any discussion about the use of the
property where the hook ramps are. SCE/Young explained that if Caltrans
deems it as remnant property, the City will have first right of refusal.
J. SR -57/60 Confluence Project — SCE/Young indicated that the new
westbound on-ramp, in front of the vacant Honda parcel, is targeted to begin
construction in October; however, that start date seems to be a bit ambitious
thus it is more likely that construction should begin prior to year-end. Caltrans
is responsible for the advertising, award of contract and administration of the
project. The westbound off -ramp improvements are six months behind the
westbound schedule; therefore, staff anticipates construction to commence in
June 2016.
K. NTMP — Armitos Place Neighborhood — SCE/Young announced that a
meeting was held on July 30t". Approximately 130 notices were mailed out and
five residents participated representing three households. Since the meeting
was held during summer vacation, she takes that into account for the lack of
attendance. Staff took under advisement the residents' recommendations and
especially their suggestions to take additional counts between Carpio Drive
and Darrin Drive. Once the counts are available, staff will work with the traffic
engineers to develop conceptual plans and provide residents with that
information at a second meeting to be held in October.
IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda.
Chair/Carrera wished everyone a Happy Labor Day Holiday.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Carrera adjourned the meeting at 8:18 p.m.
The foregoing minutes are hereby approved this {0T day of S�W-T f. , 2015.
Respectfully Submitted,
David G iu, Secretary
Attest:
Chair Ted Carrera
OF - •, t
AUGUST 25, 2015
r r -r
Agenda No. 6.3
Chair/Low called the meeting to order at 7:00 p.m. in the City Hall Windmill Room,
21810 Copley Drive, Diamond Bar, CA 91765.
C/Farago led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Frank Farago, Jennifer "Fred"
Mahlke, Bob Nishimura, Raymond Wolfe, Chairperson Ruth Low
Also present: Greg Gubman, Community Development
Director; James DeBerry, City Attorney; Josue Espino, Assistant Planner; Natalie
T. Espinoza, Assistant Planner; and Stella Marquez, Administrative Coordinator.
2. SELECTION OF VICE CHAIRPERSON:
Chair/Low nominated C/Mahlke to serve as Vice Chairperson of the Planning
Commission. C/Farago seconded the nomination. With no further nominations
offered, C/Mahlke was unanimously elected to serve as Vice Chairperson of the
Planning Commission by the following Roll Call vote:
Chair/Low
Yes
C/Farago
Yes
C/Nishimura
Yes
C/Wolfe
Yes
C/Mahlke
Yes
3. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS
4. APPROVAL OF AGENDA: As presented
5. CONSENT CALENDAR:
5.1 Minutes of the Regular Meeting of July 28, 2015.
None
VC/Mahlke moved, C/Farago seconded, to approve the Minutes of the
July 28, 2015, Meeting as presented. Motion carried by the following Roll
Call vote:
AUGUST 25, 2015 PAGE 2 PLANNING COMMISSION
[.1
7
E
AYES:
NOES:
ABSTAIN
ABSENT:
OLD BUSINESS:
NEW BUSINESS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
PUBLIC HEARING(S):
None
Farago, Nishimura,
Chair/Low
None
Wolfe
None
VC/Mahlke,
8.1 Development Review No. PL2015-240 — Under the authority of Diamond
Bar Municipal Code (DBMC) Section 22.48, the applicant and property
owner requested Development Review approval to construct a 1,359
square foot, two-story addition, 311 square feet of balcony area and a 246
square foot covered patio area to an existing 1,843 square foot, two-story
single family residence with an attached 438 square foot two -car garage on
a 0.23 gross acre (10,134 gross square foot) lot. The subject property is
zoned Low Density Residential (RL) with an underlying General Plan land
use designation of Low Density Residential.
PROJECT ADDRESS
PROPERTY OWNER:
24139 Afamado Lane
Diamond Bar, CA 91765
Lidia Bondanelli
16763 Vanowen Street
Van Nuys, CA 91403
APPLICANT: Bruno Bondanelli
17008 Evergreen Place, Unit A
City of Industry, CA 91745
AP/Espinoza presented staffs report and recommended Planning
Commission approval of Development Review No. PL2015-240, based on
the Findings of Fact, and subject to the conditions of approval as listed
within the resolution.
C/Nishimura asked if in general there was an intrusion on the neighbor's
property would it be a major concern for the Commission. CDD/Gubman
responded that staff attempts to identify potential privacy issues and see if
those can be minimized or eliminated through design. In this case, existing
landscaping provided the landscape screening; if that had not been the case
staff may have looked into adding a condition of approval for landscape
screening or to somehow reorient the window placement to avoid those
types of issues.
C/Nishimura said he noticed the addition is 20 feet back from the existing
house and was concerned that the house was on a hill and there is a deck
below it and whether the balcony would affect the privacy of the view of the
neighbors below because their backyard and bedrooms face that slope.
AP/Espinoza stated that when she visited the site she stood at the edge of
the slope to determine what would be visible below and it is screened with
large trees and shrubs so there is no ability to see below.
C/Nishimura asked if the balcony was on the second floor and it would be
several feet above AP/Espinoza's point of view from where the rear setback
would be. He again asked if AP/Espinoza was definitely able to tell the
Commission that the applicant would not be able to look into the neighbor's
property because it seems that the applicant took pictures of the
neighboring properties on either side of the subject property only, so the
Commission does not know anything about the view into the property below.
And if there are trees, are they deciduous or evergreen trees; and if the
trees were gone and people were standing on the master balcony on the
second level if they were looking at that angle it appears they would look
into the second floor windows of the houses down below. AP/Espinoza
further explained that the balcony is located about 30 feet from the edge of
a slope which descends to the rear property line, which she verified by
pointing out the area using the site plan.
CDD/Gubman said it appears the area was not fully analyzed to address
C/Nishimura's concern regarding privacy impacts to the neighboring
property to the rear so unless the applicant has additional information to
help the Commission make an informed decision there is the option of
continuing this matter so that additional privacy analysis of the site can be
done.
VC/Mahlke said that viewing from the photos that were included in the
packet she agrees with what has been discussed because she also had the
same concerns. She asked if the trees were on the neighbor's property or
on the applicant's property and AP/Espinoza responded that the trees in the
rear are on the neighbor's property. VC/Mahlke asked if the neighbor's
property were left vulnerable it would have to be from their own property
and not from the project site and AP/Espinoza responded "correct." The
AUGUST 25, 2015 PAGE 4 PLANNING COMMISSION
trees along the sides are located on the neighbor's property and not on the
subject property. The trees on the rear slope are located on both the subject
property and the property behind the subject property.
C/Wolfe said that the neighborhood has been noticed of the project and the
Commission has not heard from the neighbor immediately behind the
subject property and AP/Espinoza responded "correct." C/Wolfe said that
in looking at the dimensions it is about 28 feet from the improvement of the
house and the balcony is set off a little bit to the side and so at best it is 25
or 26 feet looking diagonally that way. He does not know how far down the
property is behind the subject property but it is a pretty good distance and
said he would assume the neighbor had a similar setback in the back
because this is part of the same development. AP/Espinoza said that she
believed the neighbor's building was 30 feet away from their rear property
line. C/VVolfe said in that case one is looking 50 to 60 feet at a nine foot
elevation and the neighbor's property drops down as well which makes the
drop down even further. He said he did not know if it was a big issue or not.
VC/Mahlke asked staff if the one call to staff was from the house in question
and AP/Espinoza said it was the owner adjacent to the property to the
northeast and VC/Mahlke said that complaint concerned "mansionization"
and potential noise and disturbance. AP/Espinoza said that VC/Mahlke was
correct.
C/Farago asked how steep the slope is and how far down it goes and
AP/Espinoza referred C/Farago to the applicant. C/Farago said it appears
that there is a chain link fence between the two properties and there is no
privacy issue from the back yard as it currently exists to which AP/Espinoza
responded "correct."
Chair/Low asked if there was a City ordinance that referred to privacy issues
or is this simply common sense and good neighboring. CDD/Gubman
responded that the findings that are required include that the design and
layout of the proposed development will not interfere with the use and
enjoyment of neighboring, existing or future developments which he
believes can easily be interpreted to include potential privacy impacts.
Chair/Low asked if this was from the perspective of the project or from the
perspective of the neighbors and CDD/Gubman said the finding specifically
addresses whether or not the proposed project will interfere with the
enjoyment of the neighboring properties and Chair/Low said it would then
be from the neighbor's perspective to which CDD/Gubman responded
"correct."
AUGUST 25, 2015 PA 5 PLANNINGCOMMISSION
Chair/Low opened the public hearing.
Bruno Bondanelli, 21250 Chirping Sparrow Road, architect for the project,
explained that this house is for his mother. He thanked the Commission for
bringing up this concern and assured the Commission that not only can one
not see the backyard of the neighbors to the rear, one cannot even see the
house. There is a 25 foot drop after the 30 foot line for the balcony and
when one stands on the second floor and looks to the rear all one sees are
the tops of trees, view and rooftops way in the distance. The immediate
residence is not visible from the backyard or from the house. The neighbor
to the southeast that has a pool has 11-15 foot trees on their property. The
neighbor on the opposite side also has a very high landscape in their yard
and there are trees on the subject property as well. There is no visual
intrusion to any of the immediate neighbors.
Lucy Odonnell said she owns 24147 Afamado which is the property that will
be the most impacted because this is a two block long street that dead ends
at both ends and there is nothing else like this in the neighborhood. The
subject property was positioned wrong. Their family room looks into her
family room and there is very little space between the two. The upstairs
bedroom windows look right into each other. She has had to install drapes
and blinds. To see that there will be a balcony out there is really distressing
and it will block the light to her garden and block the breeze. She
understands that the home will probably be flipped for $1 to 2 million and
there is nothing that even comes close to this house in the neighborhood.
Her main concern is the bedroom to bedroom windows and family room to
family room because in all the years she has lived at the property, noise has
been a tremendous issue because those two sides of the houses are so
close to each other with only a wood fence between the two houses. For
many years the noise has been a nightmare because it has been a rental
almost from the beginning and she does not believe the neighborhood
supports this type of property.
C/Nishimura said he would like to see what the view is from another 18 feet
out at the proposed height because looking out the existing second floor
window he believes is different than moving 18 feet out and figuring out
where the edges of the balcony are just to make sure that people in the
houses down on Canoe Cove are not impacted. He believes it is different
to say one stood at the edge and could not look in but this project proposes
to change the dynamics and go out which will mean that the resident will be
looking from a higher distance as well. He wanted to make sure there were
AUGUST 25, 2015 PAGE 6 PLANNING COMMISSION
no privacy concerns where their balcony is not looking into the upstairs
bedrooms because he believes the homes on Canoe Cove are two-story
homes as well. And to see if the trees that are in between (the two
properties) are deciduous or evergreen because depending on what kind of
trees they are they may only be blocking a view for half of the year.
Chair/Low closed the public hearing.
C/Nishimura moved that this project be continued based on the new
information that staff would provide. The motion died for lack of a second.
C/Wolfe asked if the property owned by the speaker is to the right or left of
the subject property. AP/Espinoza said that the speaker's house is to the
east of the subject property. C/Wolfe explained that the proposed project
does not add any new windows on that side of the house so what is existing
remains existing and the addition does not change that condition.
Chair Low said she noticed that the windows in the existing house are in the
back so she is not understanding how the bedrooms would be looking into
each other and if they are, they are because the orientation is not changing.
She also noticed that the rear of the subject project with the addition as
C/Wolfe pointed out leaves substantial space between the end of the
subject house to the end of the lot and the house behind it has a large
amount of setback.
C/Wolfe moved, VC/Mahlke seconded, to approve Development Review
No. PL2015-240, based on the Findings of Fact, and subject to the
conditions of approval as listed within the resolution. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Farago, Wolfe, VC/Mahlke,
Chair/Low
NOES: COMMISSIONERS: Nishimura
ABSENT: COMMISSIONERS: None
CDD/Gubman stated that all decisions by the Planning Commission can be
appealed to the City Council within 10 calendar days of the approval subject
to filing an appeal form and payment of an appeal fee to the City Clerk.
8.2 Development Review PL2015-201 — Under the authority of Diamond Bar
Municipal Code Section 22.48, the applicant requested approval of a
Development Review to construct a new 11,356 square foot, multi-level,
AUGUST
PAGE 7
PLANNING
single family residence with an attached 3,236 square foot, and a seven (7)
car garage on a vacant 89,734 gross square foot (2.06 gross acre) lot. The
subject property is zoned Low Density Residential (RL) with an underlying
General Plan land use designation of Rural Residential (RR).
PROJECT ADDRESS
PROPERTY OWNER/
APPLICANT:
1810 Diamond Knoll Lane
Diamond Bar, CA 91765
Hon Ji Investments, LLC
18150 Rowland Street
City of Industry, CA 91748
AP/Espino presented staff's report and recommended Planning
Commission approval of Development Review PL2015-201, based on the
Findings of Fact, and subject to the conditions of approval listed within the
resolution.
Chair/Low opened the public hearing.
The architect for this project said he was present on behalf of the property
owner to answer Commission questions.
Linda Tran, 23529 Coyote Springs, asked how long the project would take
to build and said she is pregnant and was concerned about the noise
impacts and air quality impacts during and after the build and what kind of
privacy would she be able to expect.
Chair/Low closed the public hearing.
CDD/Gubman responded to the speaker that he would defer to the applicant
regarding construction impacts. Construction hours in. Diamond Bar are
restricted to Monday through Saturday 7:00 a.m. to 7:00 p.m. No
construction is permitted on Sundays and Holidays. With respect to air
quality impacts, the project is subject to NPDES requirements (as well as
building requirements) which mandate that the soil be kept watered down
to minimize airborne dust and dirt during grading phases, best management
practices are required to be implemented which include features such as
sandbags and other onsite installation of temporary devices to prevent mud
flow runoff, standing water issues that would lead to breeding of vectors,
etc.
AUGUST 25, 2015 PAGE 8 PLANNING COMMISSION
The applicant stated that the information about the length. of construction
would be answered by the general contractor; however, in his experience
the two-story garage should take six to nine months and the total building
about a year to a year and a half. The project still has to go through plan
check and the loan process so he estimates the project will start about
March.
Chair/Low asked how far Ms. Tran's house was from the project site and
AP/Espino said that according to the notification map, it is approximately
280 lineal feet from the subject rear property line and the boundary of her
property does not touch the boundary of the property site. This property
will be accessed through "The Country Estates" via Diamond Bar Boulevard
or Grand Avenue and there will be no construction vehicles traveling
through Coyote Springs.
C/Nishimura asked how long the applicant had to commence construction
without having to come before the Planning Commission again and
CDD/Gubman said that the project has to commence construction within
two years of this approval.
C/Nishimura asked CA/DeBerry if he could give Ms. Tran his copy of the
resolution that contains the standard operating agreements about which
CDD/Gubman spoke (dust mitigation, etc.).
Chair/Low advised C/Nishimura that AC/Marquez would provide Ms. Tran
with a copy.
VC/Mahlke moved, C/Nishimura seconded, to approve Development
Review PL2015-201, based on the Findings of Fact, and subject to the
conditions of approval listed within the resolution. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Farago, Nishimura, Wolfe,
VC/Mahlke, Chair/Low
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
8.3 Development Review No. PL2015-34 — Under the authority of Diamond
Bar Municipal Code Section 22.48, the applicant and property owner
requested Development Review approval to construct a new 12,362 square
foot, multi-level single family residence with an attached 3,125 square foot
garage on a vacant 57,935 gross square foot (1.33 gross acre) lot. The
AUGUST 25,2015 PAGE a '.
subject property is zoned Rural Residential (RR) with a consistent
underlying General Plan land use designation of Rural Residential (RR).
PROJECT ADDRESS:
PROPERTY OWNER:
2488 Alamo Heights Road
Diamond Bar, CA 91765
David Lilyquist
PO Box 3294
Dana Point, CA
APPLICANT: Richard Wang
1200 S. Diamond Bar Boulevard #101
Diamond bar, CA 91765
AP/Espino presented staffs report and recommended Planning
Commission approval of Development Review No. PL2015-34, based on
the Findings of Fact, and subject to the conditions of approval as listed
within the resolution.
Chair/Low asked if there was a requirement about accessory structures and
if so, does this structure meet those requirements. AP/Espino responded
that the City has standards for accessory structures which could be a 30 or
40 percent standard depending on how many structures and this structure
in combination with the other accessory structures complies with the code.
C/Wolfe asked AP/Espino to point out the location of the Black Walnut on
the second slide which he did.
Chair/Low opened the public hearing.
Robert Taft, Landscape Architect, said he was available to answer
Commissioners' questions.
Chair/Low remarked that the proposed landscape was very pretty and
wondered how this project would meet the water conservation budget.
Mr. Taft responded that this plan was started prior to Governor Brown's
mandates and his firm is looking at various alternatives. A lot of the plant
material is drought tolerant and he does not see a problem meeting the
mandates. As everyone knows, grass/turf lawn is the major water use area
so he is looking at alternatives and possible reduction of those areas. The
project meets the ADA Guidelines and he keeps apprised of the local water
district requirements and intends to comply. Chair/Low said there are water
AUGUST 25, 2015 PAGE 10 PLANNING COMMISSION
features on the property and asked if those were impacted by the water
mandates. Mr. Taft said he has heard conflicting reports. Some are saying
no water features and others are saying it is okay and he will determine the
exact requirement and adhere to it.
Chair/Low closed the public hearing.
Chair/Low asked staff if the orders are effective retroactively or
prospectively and CDD/Gubman said this project would be subject to those
requirements. The regulations will affect any project that has not already
commenced by the end of December. Chair/Low asked whether approval
of the landscape plan would have to come back or is it handled through the
permitting process. CDD/Gubman said he would have to look at the project
and if the proposed modification consists of replacing natural turf with
artificial turf for example, he would not bring that back to the Commission
for approval. If there is a change in the plant palette wherein the
fundamental character, color, structure and formality of the layout is being
altered that could require Planning Commission review and approval of the
modification. At this point, the landscape architect is going to need to look
at the model Water Efficient Landscape Ordinance that has been released
by the State Water Board. The City will adopt its local version of that which
he would believe would be a verbatim adoption of the model ordinance. The
City's contract landscape architect will review the landscape plans to
determine compliance with the Water Efficient Landscape Ordinance. In
short, whether or not there are revisions to the landscape plan he will use
professional judgment to determine whether or not it is largely in
conformance and the new Water Efficient Landscape requirements may or
may not warrant changes to the plant palette. If there are only changes
required to the irrigation plan he would not refer that matter back to the
Commission.
C/Nishimura moved, C/Farago seconded, to approve Development Review
No. PL2015-34, based on the Findings of Fact, and subject to the conditions
of approval as listed within the resolution with the condition that it complies
with the new irrigation/water requirements by the State of California. Motion
carried by the following Roll Call vote:
AYES: COMMISSIONERS: Farago, Nishimura, Wolfe,
VC/ Mahlke, Chair/Low
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
8.4 Development Review and Tree Permit PL2013-571 — Under the authority
of Diamond Bar Municipal Code Section 22.48, the applicant requested
Development Review approval to construct a new 12,362 square foot, multi-
level, single family residence with an attached 935 square foot garage on a
vacant 71,438 gross square foot (1.64 gross acre) lot. A Tree Permit was
also requested to remove 13 protected trees and replace them at a 3:1 ratio.
The subject property is zoned Rural Residential (RR) with a consistent
underlying General Plan land use designation of Rural Residential (RR).
PROJECT ADDRESS:
PROPERTY OWNER/
APPLICANT
23121 Ridge Line Road
Diamond Bar, CA 91765
Basant Bhatia
BLML Investments, LLC
17753 Via San Jose
Rowland Heights, CA 91748
AP/Espino presented staffs report and recommended Planning
Commission approval of Development Review PL2013-571, based on the
Findings of Fact, and subject to the conditions of approval as listed within
the resolution.
Chair/Low said that the arborist report appears to her to be stale and
AP/Espino indicated he had not had any further contact with the arborist.
AP/Espino stated for the record a tree report was submitted late Friday
afternoon after packets had gone out to the Commissioners. However, staff
reviewed the report and it was verbatim of the report that the
Commissioners received in their packets. The only difference was the date
that was posted on the report received on Friday was August 13, 2015.
There was no additional information that was included in the subsequent
report other than the date.
Chair/Low said that she noticed 13 trees were subject to removal and the
report generally states that they were being removed due to bad health,
severe pruning and bad structure but one cannot really tell which trees have
these conditions. Do each of the 13 trees have these three issues or do
some of the trees have some of the issues, etc. and to her the report is
deficient in that regard. She also noticed that some of the existing trees are
pretty tall, one being 40 feet tall and several are over 30 feet which takes
her to the map which shows where the 3:1 ratio trees are contemplated to
be planted. In this case, the proposal is to plant 39 trees in that property
AUGUST 25, 2015 PAGE 12 PLANNING COMMISSION
where there were only 13 before and if the existing trees can grow up to 30
to 40 feet she is concerned that this mitigation plan is workable.
C/Wolfe said in addition, looking at the aerial view of the site he is not sure
there are 39 trees on the property today and he is not sure where 39 trees
would fit. Lastly, in consideration of the Governor's Executive Order, can
that level of planting be accomplished? He believed that Black Walnuts, for
example, required a significant amount of water to get established and he
was concerned about having the ability in today's environment to be able to
mitigate to that degree.
C/Nishimura asked if all 39 trees would have to be planted on the subject
property.
AP/Espino said that generally the applicant is required to plant replacement
trees on the property. If there was going to be offsite mitigation there are
tree banks or space that can be made available to accommodate mitigation
for these trees. There are other alternatives including payment. However,
this may require further environmental review than merely being an exempt
project through CEQA. To Chair/Low's question about the location of the
trees that are scheduled to be replaced, there is no indication on the report
which trees are in what type of condition. The applicant is proposing to
remove 13 trees to make room for the new home as well as retaining walls
toward the rear which is the reason for the removal. If they were all in fair
condition he would believe they would still be proposed for removal. So
staff looked at this from a worst case scenario which is the reason for the
3:1 replacement value for each one of the tree if they are all in "fair"
condition.
Chair/Low said there was a statement in the report that the trees were in
too poor of a condition for them to be relocated. Again, the report is old and
she does not know if that is still the situation or if they have deteriorated
since the report was submitted.
VC/Mahlke said that in the arborist report she just received it states that the
insect infestation or disease is minor. The other report that was contained
in the packet said the trees could not be moved because they are in such
bad condition and she finds it curious that in the year and a half since the
report was first filed that they were so bad they could not be moved why
would not the new report have been updated accordingly. AP/Espino said
that staff asked for an updated arborist report which was not provided and
AUGUST 25, 2015 PAGE i •
the only update that staff.received was changing of the date on the report
the Commission received this evening.
C/Nishimura said he understands that the applicant wants to remove the 13
trees to build the house and retaining wall and if this project were approved
all of the trees would probably have to be removed because the project
would impact the root systems, etc. Looking at the photo 13 trees are being
taken out but the space to accommodate 39 trees is being reduced as well.
It seems that more than half of the planting area is being taken away with
structure. He also understands that in the cycle of nature one plants trees
and the healthiest survive but what he believes the Commission is looking
for is some guidance on the density and the concerns about the steep slope.
C/Farago said the tree report specifically identifies on a 1 to 1 basis the tree
and its condition throughout the report and it seems that the majority are fair
to bad. He asked if the ratio was designed for the canopy coverage because
when he looks at the proposed smaller trees in the 3:1 ratio it appears they
will provide the same canopy cover. CDD/Gubman said that the intent of
the 3:1 ratio is that when there is an existing tree that is 40-50 years old,
one 15 -gal or 24 -inch box does not sufficiently compensate for the loss of
that resource. Three trees is a more proportional compensation for that loss
so he believes it is more in line with the intent of that requirement.
CDD/Gubman said that staff looked at the code and wanted to provide
additional information because there are questions about the adequacy of
the arborist's report. The code states that tree relocation or replacement
shall be on the same site to the extent feasible. But it is not mandated that
they be located on the same site. Alternatives that can be implemented in
substitution for onsite replacement include a monetary donation to the tree
replacement fund such as the Park Development Fund so staff can fairly
easily determine the materials and labor costs for a 15 -gallon 24 -inch box
walnut, oak or sycamore tree and require the applicant to make an in lieu
payment to the City's Park Development Fund so that those funds can be
utilized in existing or new park settings.
C/Wolfe said that he looked at the May 2014 tree report and the landscape
architect sites the tree plan as his representation of where these 39 trees
would be located and although C/Wolfe is not a landscape architect nor is
he an arborist he questioned whether 39 trees could be placed on this
property and actually have an opportunity to thrive. He believes it is fair
question to the arborist to expand on his statements.
AUGUST 25, 2015 PAGE 14 PLANNING COMMISSION
Chair/Low opened the public hearing.
The architect for the project, said that the applicant has been working on
this project for the past few years and has gone through a lot of back and
forth with the review and recommendations and has complied with all of the
requirements and recommendations as well as, zoning and development
standards and would like to move forward with the project. He was sorry
he was not able to speak for the arborist but could respond to architectural
questions.
Chair/Low asked if the architect was in touch with the arborist and could
arrange to have him prepare an adequate report. The architect said he
spoke with the landscape architect this morning who told him that the date
was not consistent but that everything else was okay and mentioned that
when he spoke with AP/Espino he was told everything should be okay so
he did not get into the details of the report because he is a professional and
surely knows what he is doing and he would hope that the Commission
would accept the recommendation from staff.
A.C. Kaushal, 22927 Lazy Trail Road, said he was looking forward to
working with the applicants who are law abiding, honest, hardworking and
very reputable. He has known them for more than 25 years and when they
build this house it will be like a jewel in the City's crown. He recommends
that the project be approved today and in the future the staff should give the
applicant full cooperation and assistance. He looks forward to welcoming
them into his neighborhood.
Chair/Low closed the Public Hearing.
Chair/Low asked what the Commission options were at this point and
CDD/Gubman responded that the Commission's options would be to
1) approve the project as presented subject to the conditions contained in
the resolution, or 2) approve the project with modifications to the resolution
with conditions of approval that would address the concerns relative to the
tree removals and replacement. One approach to that would be to craft a
condition that enables staff to work out these issues so that through
consultation with the City's landscape architect determine whether it is
feasible, likely or unlikely to meet the water budget requirements because
it does require more irrigation to establish a tree and if the number of onsite
trees should be reduced, require contribution to the Park Maintenance
Fund; 3) continue the matter and direct the applicant to provide an updated
arborist report and answer any additional question the Commission has
1 ` ' ♦ • •
voiced to be more specific about the physiological/ structural condition of
the trees and any additional information the Commission believes is
necessary to make an informed decision; and 4) the Commission can deny
the project.
C/Farago said that assuming the arborist's report is accurate, correct and
current, he does not believe that the trees existing in the current drought
conditions would have gotten any healthier overthe last year and most likely
have further deteriorated because they are on an empty lot. So the
applicant would be replacing bad trees with healthy trees. What happens
and within what period of time if these trees do not survive. Does the City
go back to make sure the trees take and remain healthy? CDD/Gubman
responded that the City's Tree Ordinance contains a requirement for an
establishment and monitoring period so that any trees that fail during that
period would need to be replaced. C/Farago said that if the Commission
approved the project as it stands it would still be subject to review by the
contract arborist or landscape architect to make sure it met the water
conservation consideration as well as the tree replacement requirements
and CDD/Gubman responded that C/Farago was correct.
C/Wolfe said there had been substantial conversation about the tree portion
of this project and did not believe this matter needed to come back to the
Commission to be resolved.
C/Wolfe moved, C/Farago seconded, to approve Development Review
PL2013-571, based on the Findings of Fact, and subject to the conditions
of approval as listed within the resolution with the stipulation that staff work
out whether or not 39 trees can be planted and successfully maintained on
the balance of the property or that staff implement another alternative be
implemented as described by CDD/Gubman. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS
NOES: COMMISSIONERS
ABSENT: COMMISSIONERS
Farago, Nishimura, Wolfe,
VC/ Mahlke, Chair/Low
None
None
VC/Mahlke asked if the applicant could opt not to plant all 39 trees and pay the in
lieu fee or is it something the Commission has to offer. CA/DeBerry said this is not
an option for the property owner, it is an option that is implemented by the
Commission.
AUGUST 25, 2015 PAGE 16 PLANNING COMMISSION
9. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
C/Nishimura asked everyone to pay attention to school children as they are driving
to work or through the City. Please observe the speed limits and bus law rules.
He did some enforcement today and said it was quite disheartening to see people
speeding through school zones at 62 mph. Take care of the children and pay
attention to the crossing guards and school buses when the red lights are flashing.
C/Farago welcomed C/Wolfe to the Commission and said he looked forward to
working with him.
VC/Mahlke welcomed CA1Nolfe.
C/Wolfe said he would have to study up on arborist reports so that he could be
better prepared for future meetings. He did not realize that the Commission would
be so focused on trees for the last project. It is an important issue and he is excited
at the opportunity to serve on the Commission. He wanted to clarify that he made
a motion that allowed staff to work with the applicant to resolve the issue if it is
determined not to be feasible for the applicant to plant all 39 trees on the premises.
Chair/Low thanked Commissioners and staff for doing a great job this evening.
She is excited about what the Commission will be doing from now until the end of
the year.
10. STAFF COMMENTS/INFORMATIONAL ITEMS:
10.1 Public Hearing dates for future projects.
CDD/Gubman welcomed C/Wolfe to the Commission. This has always
been an excellent Planning Commission. He has worked in other cities and
this City Council does an exemplary job selecting Commissioners.
Welcome and thanks to everyone for engaging in staffs efforts.
CDD/Gubman stated that the next Planning Commission is scheduled for
September 8 and there are three items slated for that agenda, 1) a
Conditional Use Permit for Art Tutoring in an existing multi -story office
building at Brea Canyon Road and Diamond Bar Boulevard next door to the
ARCO ampm; 2) an addition to a single family residence at
1222 Calbourne Dr. and, 3) the Sign Program potentially slated for the
remodeled building the Commission approved at the July 28 meeting, the
former Walnut Pools building.
AUGUST
, PAGE 17 PLANNING • O
11. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chair/Low adjourned the regular meeting at 8:31 p.m.
The foregoing minutes are hereby approved this 8th day of September, 2015.
Attest:
Respectfully Submitted,
Greg Gubman
Community Development Director
Ruth Low, Chairperson
TO: Honorable Mayor and
FROM: James DeStefano, City Ma
TITLE: Ratification of Check Register 6
September 30, 2015 totaling $ 1
FINANCIAL IMPACT:
Expenditure of $ 1,050,048.64 in City funds.
Agenda 4 6.4
Meeting Date: October 3, 2015
the City Council
September 10, 2015 through
,048.64
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly basis
with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated September 10, 2015 through
September 30, 2015 for $ 1,050,048.64 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
Luisa Allen
Accounting Technician
Finance Director
Attachments: Affidavit and Check Register — 9/10/15 through 9/30/15.
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated September 10, 2015 through September 30, 2015 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Description
Amount
General Fund
$826,406.02
Comm Org Support Fund
$650.00
Prop A - Transit Fund
$13,030.47
Prop C - Transit Tax Fund
$32,184.01
Intergrated Waste Management Fund
$28,511.13
Com Dev Block Grand Fund
$1,520.00
COPS Fund (Public Safety)
$2,564.76
LLAD 38 Fund
$25,271.02
LLAD 39 Fund
$17,940.82
LLAD 41 Fund
$27,608.08
Used Motor Oil Blk Grant
$715.00
Beverage Ctnr Recy Grant
$1,033.06
Capital Imp Projects Fund
$61,951.54
Eq Replacement Fund
$10,662.73
$1,050,048.64
Dianna Honeywell
Finance Director
SiNGARD PENTAMATION INC
DATE: 09/29/2015 CITY OF DIAMOND BAR
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tYansact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
PAGE NUMBER: 1
ACCTPA21
-----DESCRIPTION------
FUND - 001 -
GENERAL FUND
FACILITY REFUND-S/CYN
0.00
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
113709
09/10/15
ALFAROPA
PATRICIA ALFARO
001
10100
113710
09/10/15
ANDESETH
SETH ANDERSON
001
10100
113711
09/10/15
CERTITRA
CERTIFIED TRANSPORTATION
1125350
10100
113711
09/10/15
CERTITRA
CERTIFIED TRANSPORTATION
1125350
10100
113711
09/10/15
CERTITRA
CERTIFIED TRANSPORTATION
1125350
10100
113711
09/10/15
CERTITRA
CERTIFIED TRANSPORTATION
1125350
10100
113711
09/10/15
CERTITRA
CERTIFIED TRANSPORTATION
1125350
10100
113711
09/10/15
CERTITRA
CERTIFIED TRANSPORTATION
1125350
10100
113711
09/10/15
CERTITRA
CERTIFIED TRANSPORTATION
1125350
10100
113711
09/10/15
CERTITRA
CERTIFIED TRANSPORTATION
1125350
TOTAL
CHECK
0.00
770.00
10100
113712
09/10/15
DENNISCA
CAROL A DENNIS
0015310
10100
113713
09/10/15
DFSFLOOR
DFS FLOORING LP
0014093
10100
113713
09/10/15
DFSFLOOR
DFS FLOORING LP
0014093
TOTAL
CHECK
EXPRESS MAIL -GENERAL
0.00
10100
113714
09/10/15
DBMOBIL
DIAMOND BAR MOBIL
5204090
10100
113715
09/10/15
DUKESERV
DUKE SERVICE COMPANY
0015333
10100
113716
09/10/15
ESCOSALV
SALVADOR ESCOBEDO
001
10100
113717
09/10/15
EXPRESSM
EXPRESS MAIL CORPORATE A
001
10100
113717
09/10/15
EXPRESSM
EXPRESS MAIL CORPORATE A
0014090
10100
113717
09/10/15
EXPRESSM
EXPRESS MAIL CORPORATE A
001-
10100
113717
09/10/15
EXPRESSM
EXPRESS MAIL CORPORATE A
001
10100
113717
09/10/15
EXPRESSM
EXPRESS MAIL CORPORATE A
001
TOTAL
CHECK
239.13
PANELS-GRAN DVIEW TRL
0.00
10100
113718
09/10/15
FEDEX
FEDEX
001
10100
113718
09/10/15
FEDEX
FEDEX
001
10100
113718
09/10/15
FEDEX
FEDEX
001
10100
113718
09/10/15
FEDEX
FEDEX
0014090
10100
113718
09/10/15
FEDEX
FEDEX
001
TOTAL
CHECK
0.00
10100
113719
09/10/15
FOSSILIN
FOSSIL INDUSTRIES INC
2505310
10100
113720
09/10/15
HOMEDEPO
HOME DEPOT CREDIT SERVIC
0015340
10100
113720
09/10/15
HOMEDEPO
HOME DEPOT CREDIT SERVIC
0015333
TOTAL
CHECK
10100
1.13721
09/10/15
HUANGUYE
NGUYEN HUA
001
10100
113722
09/10/15
INLANDEM
INLAND EMPIRE STAGES
1125350
10100
113722
09/10/15
INLANDEM
INLAND EMPIRE STAGES
0015350
TOTAL
CHECK
PAGE NUMBER: 1
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
FACILITY REFUND-S/CYN
0.00
50.00
FACILITY REFUND -DBC
0.00
400.00
TRANS -DAY CAMP
0.00
708.75
TRANS -DAY CAMP
0.00
708.75
TRANS -DAY CAMP
0.00
708.75
TRANS -DAY CAMP
0.00
708.75
TRANS -DAY CAMP
0.00
708.75
TRANS -DAY CAMP
0.00
608.75
TRANS -DAY CAMP
0.00
608.75
TRANS -DAY CAMP
0.00
708.75
0.00
5,470.00
PROF.SVCS-P & R MTG
0.00
-
75.00
CARPET MAINT-PAN'TERA
0.00
385.00
CARPET MAINT-HERITAGE
0.00
385.00
0.00
770.00
VER MAINT-POOL VEH
0.00
222.69
MAINT SVCS -DBC
0.00
413.29
FACILITY REFUND -DBC
0.00
400.00
EXPRESS MAIL-PL15-145
0.00
18.11
EXPRESS MAIL -GENERAL
0.00
30.71
EXPRESS MAIL-PL14-699
0.00
36.22
EXPRESS MAIL-PL15-48
0.00
36.22
EXPRESS MAIL-PL105-49
0.00
36.22
0.00
157.48
EXPRESS MAIL-PL14-343
0.00
32.49
EXPRESS MAIL-PL13-229
0.00
32.49
EXPRESS MAIL-PL15-370
0.00
25.95
EXPRESS MAIL -GENERAL
0.00
50.73
EXPRESS MAIL-PL10-385
0.00
97.47
0.00
239.13
PANELS-GRAN DVIEW TRL
0.00
308.00
SUPPLIES -PARKS
0.00
66.73
SUPPLIES -DHC
0.00
305.64
0.00
372.37
FACILITY REFUND-HRTGE
0.00
1,000.00
TRANS -EXCURSION
0.00
684.31
EXCURSION -VALLEY VIEW
0.00
307.44
0.00
991.75
SUNGARI) PENTAMATION INC PAGE NUMBER:
DATE: 09/29/2015 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
2
FUND - 001 -
GENERAL FUND
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
AMOUNT
10100
113723
09/10/15
JIANGWEN
WENHUA JIANG
001
FACILITY REFUND-HRTGE
0.00
280.00
10100
113724
09/10/15
LAOPINIO
LA OPINION-
0014030
LEGAL AD -ELECTION
0.00
366.88
10100
113725
09/10/15
LIEBERTC
LIEBERT CASSIDY WHITMORE
0014060
TRNG-H/R
0.00
60.00
10100
113726
09/10/15
LOOMIS
LOOMIS
0014090
COURIER SVCS -AUG 15
0.00
868.04
10100
113727
09/10/15
MIRACLER
MIRACLE RECREATION EQUIP
0015340
SUPPLIES -PETERSON
0.00
253.45
10100
113728
09/10/15
NORTHMIN
NORTHMINISTER PRESBYTERS
001
FACILITY REFUND-PNTRA
0.00
25.00
10100
113728
09/10/15
NORTHMIN
NORTHMINISTER PRESBYTERS
001
FACILITY REFUND-PNTRA
0.00
50.00
TOTAL
CHECK
0.00
75.00
10100
113729
D9/10/15
OFFICEMA
OFFICEMAX INC
0014050
SUPPLIES -FINANCE
0.00
68.26
10100
113729
09/10/15
OFFICEMA
OFFICEMAX INC
0014050
SUPPLIES -FINANCE
0.00
48.13
10100
113729
09/10/15
OFFICEMA
OFFICEMAX INC
0014030
SUPPLIES-CMGR
0.00
10.58
TOTAL
CHECK
0.00
126.97
10100
113730
09/10/15
RANCETHR
RANCE THRALL B & T CATTL
1415541
WEED ABATEMENT -#41
0.00
19,540.00
10100
113731
09/10/15
ROYALPAL
ROYAL PAL PET SUPPLIES I
1155515
SUPPLIES -PARKS
0.00
938.60
10100
113732
09/10/15
SCFUELS
SC FUELS
5204090
FUEL -AUG 2015
0.00
1,229.06
10100
113732
09/10/15
SCFUELS
SC FUELS
5204090
FUEL -AUG 2015
0.00
1,551.07
TOTAL
CHECK
0.00
2,780.13
10100
113733
09/10/15
SMARTFIN
SMART & FINAL
0015350
SUPPLIES -DAY CAMP
0.00
126.62
10100
113734
09/10/15
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
25.45
10100
113734
09/10/15
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 36
0.00
54.42
TOTAL
CHECK
0.00
79.87
10100
113735
09/10/15
SPARKLET
SPARKLETTS
0015340
ENERGY SURCHARGE
0.00
2.41
10100
113735
09/10/15
SPARKLET
SPARKLET'PS
0015340
EQ RENTAL-S/CYN
0.00
12.00
10100
113735
09/10/15
SPARKLET
SPARKLETTS
0015340
WATER SUPPLIES-S/CYN
0.00
19.98
TOTAL
CHECK
0.00
34.39
10100
113736
09/10/15
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
9/11/15 -LOAN DEDUCT
0.00
3,666.55
10100
113736
09/10/15
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
9/11/15-P/R DEDUCTION
0.00
31,441.14
TOTAL
CHECK
0.00
35,107.69
10100
113737
09/10/15
VULJAKPE
PETRA VULJAK
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
113738
09/10/15
WAXIESAN
WAXIE SANITARY SUPPLY
0015340
JANITORIAL SUPPLIES
0.00
291.43
10100
113739
09/17/15
108RETRO
10-8 RETROFIT INC
5204090
INSTALL LIGHT BAR-N/I
0.00
3,663.33
10100
113739
09/17/15
108RETRO
10-8 RETROFIT INC
57.04090
INSTALL LIGHT BAR-N/I
0.00
3,663.33
TOTAL
CHECK
0.00
7,326.66
10100
113740
09/17/15
ADVANTEC
ADVANTEC CONSULTING ENGI
001
ADMIN FEE-PR14-948
0.00
68.40
10100
113740
09/17/15
ADVANTEC
ADVANTEC CONSULTING ENGI
001
PROF.SVCS-PR14-948
0.00
398.08
2
SUNGARD PENTAMATION INC PAGE NUMBER: 3
DATE: 09/29/2015 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
-----DESCRIPTION------ SALES TAX
ENG SVCS -MAY 2015
FUND - 001 -
GENERAL FUND
ADMIN FEE-PR14-948
0.00
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
113740
09/17/15
ADVANTEC
ADVANTEC CONSULTING ENGI
0015554
10100
113740
09/17/15
ADVANTEC
ADVANTEC CONSULTING ENGI
001
TOTAL
CHECK
0.00
SUPPLIES -PARKS
0.00
10100
113741
09/17/15
ALLCITYM
ALL CITY MANAGEMENT SERV
0014411
10100
113742
09/17/15
AMERICAS
AMERICAN CAB LLC
1135553
10100
113743
09/17/15
BAILIFFP
BAILIFF PRODUCTIONS
001
10100
113744
09/17/15
BARTLEMA
MARY BARTLE
001
10100
113745
09/17/15
BISHOPJO
JOHN E BISHOP
0015350
10100
113746
09/17/15
BLANCOHE
HERMENEGILDA BLANCO
001
10100
113747
09/17/15
CACOMMER
CALIFORNIA RETROFIT INC
0015340
10100
113747
09/17/15
CACOMMER
CALIFORNIA RETROFIT INC
0015333
TOTAL
CHECK
0.00
ADMIN FEE -PL 13-229
0.00
10100
113748
09/17/15
CHENGLIN
LINDSEY CHENG
001
10100
113749
09/17/15
CLARYCOR
CLARY CORPORATION
0015554
10100
113749
09/17/15
CLARYCOR
CLARY CORPORATION
0015554
10100
113749
09/17/15
CLARYCOR
CLARY CORPORATION
0015554
TOTAL
CHECK
10100
113750
09/17/15
CMSCHOOL
CM SCHOOL SUPPLY CO
0015350
10100
113751
09/17/15
REINBERG
CNC PRINTWERKS
0014090
10100
113752
09/17/15
CPRSXIII
CPRS DISTRICT XIII
0015350
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001 _
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
0015551
10100
113753
09/17/15
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
TOTAL
CHECK
10100
113754
09/17/15
DAYNITEC
DAY & NITE COPY CENTER
0015220
10100
113754
09/17/15
DAYNITEC
DAY & NITE COPY CENTER
0015510
TOTAL
CHECK
10100
113755
09/17/15
DEPTOFJU
DEPARTMENT OF JUSTICE
0014060
10100
113756
09/17/15
DBHANDCA
DIAMOND BAR HAND CAR WAS
5205554
-----DESCRIPTION------ SALES TAX
ENG SVCS -MAY 2015
0.00
ADMIN FEE-PR14-948
0.00
0.00
CROSSING GUARD SVCS
0.00
DIAMOND RIDE SVCS-JUL
0.00
B/LICENSE REFUND
0.00
RECREATION REFUND
0.00
CONTRACT CLASS -SUMMER
0.00
FACILITY REFUND -DBC
0.00
SUPPLIES -PARKS
0.00
SUPPLIES -DBC
0.00
0.00
ADDRESS CHANGE DEP
0.00
SUPPLIES-P/WORKS
0.00
SUPPLIES-P/WORKS
0.00
SUPPLIES-P/WORKS
0.00
0.00
SUPPLIES -TINY TOTS
0.00
BUS CARDS -STAFF
0.00
CPRS REG -STAFF
0.00
ADMIN FEE -PL 13-229
0.00
PROF.SVCS-PL 13-229
0.00
PROF.SVCS-PL 14-579
0.00
ADMIN FEE -PL 14-579
0.00
ADMIN FEE- PL 13-229
0.00
ADMIN FEE- PL 13-229
0.00
ADMIN FEE -PL 14-579
0.00
ADMIN FEE -PL 13-229
0.00
ENG SVCS -LEMON AVE
0.00
PROF.SVCS-PL 13-229
0.00
0.00
PRINT SVCS-B/S
0.00
PRINT SVCS-PLNS/SPCS
0.00
0.00
PROF.SVCS-B/R 0.00
CAR WASH-P/WORKS 0.00
iG10101600I
230.00
-68.40
628.08
975.87
26,190.25
20.00
62.00
129.00
500.00
628.39
256.16
884.55
337.00
308.50
320.46
1,425.72
2,054.68
107.10
141.70
120.00
201.23
60.00
60.00
10.80
10.80
-10.80
-10.80
-201.23
322.14
1,117.95
1,560.09
892.71
200.10
1,092.81
96.00
90.43
SUNGARD PENTAMATION
INC
PAGE NUMBER:
DATE:
09/29/2015
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
15:32:00
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION CRITERIA:
tiansact.ck_date
between '20150910 00:00:00.000'
and '20150930 00:00:00.000'
ACCOUNTING
PERIOD:
3/16
FUND - 001 - GENERAL FUND
CASH
ACCT CHECK NO
ISSUE DT
VENDOR NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
AMOUNT
10100
113756
09/17/15
DBHANDCA DIAMOND BAR HAND CAR WAS
5204090
CAR WASH -POOL VEH
0.00
219.84
10100
113756
09/17/15
DBHANDCA DIAMOND BAR HAND CAR WAS
5205230
CAR WASH-N/IMPRVMT
0.00
7.99
10100
113756
09/17/15
DBHANDCA DIAMOND BAR HAND CAR WAS
5205554
CAR WASH -COMM SVCS
0.00
14.99
TOTAL
CHECK
0.00
333.25
10100
113757
09/17/15
DONGDAN DAN DONG
001
RECREATION REFUND
0.00
685.00
10100
113758
09/17/15
DOSHISUD SUDHA DOSHI
001
FACILITY REFUND -DBC
0.00
3.15
10100
113759
09/17/15
ELLISJOH JOHNATHAN ELLIS
001
FACILITY REFUND-PNTRA
0.00
200.00
10100
113760
09/17/15
EMERALD EMERALD LANDSCAPE SERVIC
0015230
MAINT SVCS -783 BOWCRK
0.00
394.50
10100
113761
09/17/15
FOOTBUIL FOOTHILL BUILDING MATERS
0014440
SUPPLIES -SAND BAGS
0.00
468.70
10100
113762
09/17/15
FRIENDHA BAYLEY FRIEND
001
FACILITY REFUND -DBC
0.00
400.00
10100
113763
09/17/15
GEIGERST STEVE GEIGER
001
FACILITY CHRGS-DBC
0.00
-100.00
10100
113763
09/17/15
GEIGERST STEVE GEIGER
001
FACILITY REFUND -DBC
0.00
750.00
TOTAL
CHECK
0.00
650.00
10100
113764
09/17/15
GUTIMARC MARCO GUTIERREZ
0014095
PROF.SVCS-CONCERTS
0.00
350.00
10100
113765
09/17/15
HARDYHAR HARDY & HARPER INC
0015554
ASPHALT REPAIR -GRAND
0.00
2,124.00
10100
113766
09/17/15
HDLCOREN ALL GOREN & CONE
0014050
STATISTICAL DATA
0.00
695.00
10100
113767
09/17/15
HUANGYOL YOLANDA HUANG
001
RECREATION REFUND
0.00
172.00
10100
113766
09/17/15
SUSTAINA HULS ENVIRONMENTAL MANAG
1155515
WASTE HAULER MGMT
0.00
1,512.50
10100
113769
09/17/15
ICGINC ICG INC
2505310
PROF.SVCS-S/CYN TRAIL
0.00
7,722.00
10100
113770
09/17/15
JOHNSONK KEITH JOHNSON
0015350
SR PROG-ITALIANO DNC
0.00
350.00
10100
113771
09/17/15
LEWISENG LEWIS ENGRAVING INC.
0014090
CITY TILE -BUS OF MNTH
0.00
19.62
10100
113771
09/17/15
LEWISENG LEWIS ENGRAVING INC.
0014090
NAME BADGE
0.00
10.08
TOTAL
CHECK
0.00
29.70
10100
113772
09/17/15
LONGACRE DEBBIE LONGACRE
001
RECREATION REFUND
0.00
99.00
10100
113773
09/17/15
MATTIERI RICK EAYMOND MATTIE
0014095
PROF.SVCS-CONCERTS
0.00
350.00
10100
113774
09/17/15
MCECORPO MCE CORPORATION
0015554
STORM DRAIN MAINT
0.00
1,251.09
10100
113774
09/17/15
MCECORPO MCE CORPORATION
0015554
RIGHT OF WAY MAINT
0.00
2,621.19
10100
113774
09/17/15
MCECORPO MCE CORPORATION
0015554
VEGETATION CONTROL
0.00
9,185.45
10100
113774
09/17/15
MCECORPO MCE CORPORATION
0015554
RIGHT OF WAY MAINT
0.00
2,109.67
10100
113774
09/17/15
MCECORPO MCE CORPORATION
0015554
VEGETATION CONTROI,
0.00
11,061.23
TOTAL
CHECK
0.00
26,228.63
10100
113775
09/17/15
MEALSONW MEALS ON WHEELS
0114010
COMM ORG SUPPORT FUND
0.00
650.00
4
SUNGARD PENTAMATION
INC
PAGE NUMBER:
5
DATE:
09/29/2015
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
15:32:00
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION
CRITERIA:
transact.ck_date
between '20150910 00:00:00.000'
and '20150930 00:00:00.000'
ACCOUNTING
PERIOD:
3/16
FUND - 001 - GENERAL FUND
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
113776
09/17/15
THEMISSI
MISSION INN FOUNDATION
0015350
EXCURSION-M/MUSEUM
0.00
260.00
10100
113777
09/17/15
NNWI
NATIONAL NEIGHBORHOOD WA
1264411
NGHBRHD WATCH SIGNS
0.00
2,564.76
10100
113778
09/17/15
MEAD
NEAR LLC
0014095
MONTHLYMAINT -APPS
0.00
237.00
10100
113779
09/17/15
NICHOLSC
NICHOLS CONSULTING ENGIN
0015510
CONSULTANT SVCS-JUL
0.00
5,095.00
10100
113780
09/17/15
NINYOMOO
NINYO & MOORE INC
0015510
CONSULTANT SVCS-JUL
0.00
614.00
10100
113781
09/17/15
OFFICEMA
OFFICEMAX INC
0015333
SUPPLIES -DSC
0.00
505.09
10100
113781
09/17/15
OFFICEMA
OFFICEMAX INC
0014090
SUPPLIES -GENERAL
0.00
59.88
10100
113781
09/17/15
OFFTCEMA
OFFICEMAX INC
0015333
SUPPLIES -DBC
0.00
77.82
10100
113781
09/17/15
OFFICEMA
OFFICEMAX INC
0015510
SUPPLIES-P/WORKS
0.00
66.68
10100
113781
09/17/15
OFFICEMA
OFFICEMAX INC
0015350
SUPPLIES -CONN? SVCS
O.DO
4.38
10100
113781
09/17/15
OFFICEMA
OFFICEMAX INC
0015333
SUPPLIES -DBC
0.00
16.01
10100
113781
09/17/15
OFFICEMA
OFFICEMAX INC
0015350
SUPPLIES -COMM SVCS
0.00
18.41
10100
113781
09/17/15
OFFTCEMA
OFFICEMAX INC
0015333
SUPPLIES -DBC
0.00
19.12
10100
113781
09/17/15
OFFICEMA
OFFICEMAX INC
0014090
SUPPLIES -GENERAL
0.00
11.97
10100
113781
09/17/15
OFFICEMA
OFFICEMAX INC
0014090
SUPPLIES -GENERAL
0.00
40.34
TOTAL
CHECK
0.00
821.70
10100
113782
09/17/15
ONWARDEN
ONWARD ENGINEERING
2505510
CONSTRUCTION -GRAND
0.00
23,321.79
10100
113782
09/17/15
ONWARDEN
ONWARD ENGINEERING
2505510
ENG SVCS -RES AREA 3
0.00
11,547.00
10100
113782
09/17/15
ONWARDEN
ONWARD ENGINEERING
2505510
ENG SVCS -RES AREA 3
0.00
19,052.75
TOTAL
CHECK
0.00
53,921.54
10100
113783
09/17/15
PARIKHPA
PANNA PARIKH
001
FACILITY CHRGS-DHC
0.00
-87..50
10100
113783
09/17/15
PARIKHPA
PANNA PARIKH
001
FACILITY REFUND -DBC
0.00
700.00
TOTAL
CHECK
0.00
617.50
10100
113784
09/17/15
PUSS
POMONA UNIFIED SCHOOL DI
0015340
LORBEER B/FLD LIGHTS
0.00
1,394.42
10100
113785
09/17/15
PUBLICST
PUBLIC STORAGE #23051
0014090
RENTAL -STORAGE #2108
0.00
327.00
10100
113786
09/17/15
RFDICKSO
R F DICKSON COMPANY INC
0015554
STREET SWEEPING SVCS
0.00
8,654.10
10100
113786
09/17/15
RFDICKSO
R F DICKSON COMPANY INC
0015554
ST SWEEPING SVCS-JUL
0.00
12,950.26
TOTAL
CHECK
0.00
21,604.36
10100
113787
09/17/15
REUELGRE
GREGORY C REUEL
0014096
PROF.SVCS-P/INFO AUG
0.00
1,500.00
10100
113788
09/17/15
RKACONSU
RKA CONSULTING GROUP
0015220
BLDG & SFTY SVCS -JULY
0.00
67,982.19
10100
113789
09/17/15
SCANNATO
SCAN NATOA
0014095
ANNL MEMBERSHIP -ROA
D.00
80.00
10100
113790
D9/17/15
SGVCG
SG VALLEY COUNCIL OF GOV
0015551
TAC MTG-LIO/YOUNG
0.00
50.00
10100
113791
09/17/15
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
700.00
10100
113791
09/17/15
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
4,797.36
10100
113791
09/17/15
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAIN'P
0.00
15,560.81
10100
113791
09/17/15
SIEMENS
SIEMENS INDUSTRY INC
0015554
TRAFFIC SIGNAL MAINT
0.00
4,732.00
10100
113791
09/17/15
SIEMENS
SIEMENS INDUSTRY INC
0015554 -
TRAFFIC SIGNAL MAINT
D.00
8,416.53
SUNGARD PENTAMATION INC PAGE NUMBER: 6
DATE: 09/29/2015 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000` and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT
TOTAL CHECK
10100 113792 09/17/15 SCAQMD SO COAST AIR QUALITY MGT 0014090
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
0015510
1.0100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
1385538
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
1415541
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
1415541
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
113793
09/17/15
SCE
SOUTHERN CALIFORNIA EDIS
0015510
TOTAL
CHECK
CONTRACT CLASS -INS
0.00
10100
113794
09/17/15
SCM
SOUTHERN CALIFORNIA MUNI
0015350
10100
113795
09/17/15
STUBBIES
STUBBIES PROMOTIONS
0015350
10100
113796
09/17/15
TENNISAN
TENNIS ANYONE INC
0015350
10100
113797
09/17/15
TAITDAVI
THE TAIT GROUP INC
0015551
10100
113798
09/17/15
ADELPHIA
TIME WARNER CABLE
0014010
10100
113799
09/17/15
TUANNE
ANNE TU
001
10100
113800
09/17/15
USHEALTH
US HEALTHWORKS MEDICAL G
0014060
10100
113801
09/17/15
WCMEDIA
WEST COAST MEDIA
0014095
10100
113802
09/17/15
WESTONDA
DANIEL JOSEPH WESTON
0015350
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
KILLIAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
KILLIAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
11.3803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
0.00
34,206.70
MTD FACILITY -OCT 2015
0.00
2,153.78
ELECT SVCS-T/CONTROL
0.00
2,538.03
ELECT SVCS-T/CONTROL
0.00
665.98
ELECT SVCS-T/CONTROL
0.00
450.28
ELECT SVCS-T/CONTROL
0.00
203.07
ELECT SVCS-T/CONTROL
0.00
410.59
ELECT SVCS-T/CONTROL
0.00
83.75
ELECT SVCS -DIST 38
0.00
25.96
ELECT SVCS -DIST 41
0.00
25.96
ELECT SVCS -DIST 41
0.00
25.96
ELECT SVCS-T/CONTROL
0.00
149.67
ELECT SVCS-T/CONTROL
0.00
302.64
ELECT SVCS-T/CONTROL
0.00
485.55
0.00
5,367.44
CONTRACT CLASS -INS
0.00
392.00
SUPPLIES -COMM SVCS
0.00
862.97
CONTRACT CLASS -SUMER
0.00
4,258.80
CONSULTANT SVCS-JUL
0.00
1,000.00
MODEM SVCS -COUNCIL
0.00
119.47
RECREATION REFUND
0.00
61.00
PRE-EMPLYMNT PHYSICAL
0.00
310.00
AD-P/INFO
0.00
500.00
CONTRACT CLASS -SUMMER
0.00
72.00
ADMIN FEE-PR2015-281
0.00
72.00
ADMIN FEE -EN 12-771
0.00
72.00
ADMIN FEE-PR2014-5311
0.00
72.00
ADMIN FEE-PR2014-2470
0.00
72.00
ADMIN FEE-PR2014-5296
0.00
72.00
ADMIN FEE-PR14-4640
0.00
72.00
PROF.SVCS-PR2013-1687
0.00
200.00
PROF.SVCS-PR2014-5311
0.00
400.00
PROF.SVCS-PR2015-281
0.00
400.00
PROF.SVCS-PR14-4640
0.00
400.00
PROF.SVCS-PR2014-2470
0.00
400.00
PROF.SVCS-PR2014-5296
0.00
400.00
PROF.SVCS-EN 12-771
0.00
400.00
ADMIN FEE-PR2013-1687
0.00
36.00
ADMIN FEE-PR14-4640
0.00
-72.00
ADMIN FEE-PR2014-2470
0.00
-72.00
SUNGARD PENTAMATION INC PAGE NUMBER: 7
DATE: 09/29/2015 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
-----DESCRIPTION------ SALES TAX
ADMIN FEE-PR2014-5296
FUND - 001 -
GENERAL FUND
ADMIN FEE-PR2014-5311
0.00
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
10100
113803
09/17/15
WILLDANG
WILLDAN GEOTECHNICAL
001
TOTAL
CHECK
0.00
0.00
10100
113804
09/17/15
YANGXUAN
XUAN YANG
001
10100
113808
09/23/15
ACCESSCO
ACCESS CONTROL SECURITY
0015333
10100
113808
09/23/15
ACCESSCO
ACCESS CONTROL SECURITY
0015333
TOTAL
CHECK
0.00
RECREATION REFUND
0.00
10100
113809
09/23/15
ALEXANDE
ALEXANDER & LYNN INC
0015350
10100
113810
09/23/15
BARELADE
DENNIS BARELA
001
10100
113811
09/23/15
BEARSTAT
BEAR STATE AIR CONDITION
0015333
10100
113811
09/23/15
BEARSTAT
BEAR STATE AIR CONDITION
0015333
10100
113811
09/23/15
BEARSTAT
BEAR STATE AIR CONDITION
0015333
TOTAL
CHECK
10100
113812
09/23/15
BECERRAI
ISRAEL BECERRA
001
10100
113813
09/23/15
BEEREMOV
BEE REMOVERS
0015340
10100
113814
09/23/15
BENESYST
BENESYST
0014060
10100
113815
09/23/15
BESTLTG
BEST LIGHTING PRODUCTS
0014093
10100
113816
09/23/15
ROSEBOB
BOBBY ROSE
0015350
10100
113817
09/23/15
BUTTAYSH
AYSHA BUTT
001
10100
113818
09/23/15
DESTEFAN
JAMES DESTEFANO
0014030
10100
113819
09/23/15
DELTOROD
DIANNA DEL TORO
001
10100
113820
09/23/15
DENNISCA
CAROL A DENNIS
0015210
10100
113820
09/23/15
DENNISCA
CAROL A DENNIS
0014030
TOTAL
CHECK
10100
113821
09/23/15
DFSFLOOR
DFS FLOORING LP
0014093
10100
113822
09/23/15
DHMAINTE
DH MAINTENANCE
0015340
10100
113822
09/23/15
DHMAIN'1'E
DH MAINTENANCE
0014093
10100
113822
09/23/15
DHMAINTE
DH MAINTENANCE
0015333
TOTAL
CHECK
10100
113823
09/23/15
D13WOMANS
DIAMOND BAR WOMAN'S CLUB
001
10100
113824
09/23/15
DUNNSFEN
DUNN'S FENCE COMPANY
0015340
-----DESCRIPTION------ SALES TAX
ADMIN FEE-PR2014-5296
0.00
ADMIN FEE-PR2014-5311
0.00
ADMIN FEE-PR2015-281
0.00
ADMIN FEE -EN 12-771
0.00
ADMIN FEE-PR2013-1687
0.00
0.00
RECREATION REFUND
0.00
SECURITY GUARD SVCS
0.00
SECURITY GUARD SVCS
0.00
o.00
CONTRACT CLASS -FALL
0.00
FACILITY REFUND-S/CYN
0.00
REPAIR SVCS -DBC
0.00
REPAIR SVCS -DBC
0.00
REPAIR SVCS --DBC
0.00
0.00
FACILITY REFUND-S/CYN
0.00
BEE REMOVAL -PETERSON
0.00
FLEX ADMIN SVCS -AUG
0.00
MONTHLY MAINT-SEPT
0.00
REIMB-NRPA COUP
0.00
FACILITY REFUND -DBC
0.00
REIMB-ICSC CONE
0.00
RECREATION REFUND
0.00
PROF.SVCS-PLNG COMM
0.00
PROF.SVCS-CNCL MTG
0.00
0.00
CARPET MAINT-C/BALL
0.00
MONTHLY MAINT-SEPT
0.00
MONTHLY MAINT-SEPT
0.00
MONTHLY MAINT-SEPT
0.00
0.00
FACILITY REFUND-HRTGE 0.00
INSTALL GATE-S/CYN 0.00
vilaci7ijkloy
-72.00
-72.00
-72.00
-72.00
-36.00
2,600.00
47.00
1,303.80
5,342.40
6,646.20
1,404.00
50.00
422.50
616.88
854.71
1,894.09
50.00
105.00
100.00
127.62
111.64
200.00
109.60
72.00
150.00
125.00
275.00
550.00
735.17
6,500.00
12,250.83
19,486.00
200.00
2,480.00
SUNGARD PENTAMATION INC
DATE: 09/29/2015 CITY OF DIAMOND BAR
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
PAGE NUMBER: 8
ACCTPA21
FUND - 001 -
GENERAL FUND
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES
TAX
AMOUNT
10100
113825
09/23/15
DYKEDIAN
DIANA MORTON DYKE
001
RECREATION REFUND
0.00
144.00
10100
113826
09/23/15
EMERALD
EMERALD LANDSCAPE SERVIC
0014093
ADDL MAINT-CITY HALL
0.00
16.29
10100
113827
09/23/15
ENRIJUDE
JUDELMAY ENRIQUEZ
001
FACILITY REFUND -DBC
0.00
100.00
10100
113828
09/23/15
EXCELLAN
EXCEL LANDSCAPE INC
0015340
MONTHLY LANDSCAPE -PK
- 0.00
325.00
10100
113828
09/23/15
EXCELLAN
EXCEL LANDSCAPE INC
1415541
MONTHLY LANDSCAPE -441
0.00
4,143,87
10100
113828
09/23/15
EXCELLAN
EXCEL LANDSCAPE INC
1395539
MONTHLY LANDSCAPE -#39
0.00
11,610.95
10100
113828
09/23/15
EXCELLAN
EXCEL LANDSCAPE INC
1385538
MONTHLY LANDSCAPE -#38
0.00
11,718.00
TOTAL
CHECK
0.00
27,797.62
10100
113829
09/23/15
EXECUTIV
EXECUTIVE PROMOTIONAL PR
0014095
PROMO ITEMS-P/INFO
0.00
2,151.01
10100
113830
09/23/15
FARAGOFR
FRANK A FARAGO
0015210
PING COMM -8/25
0.00
65.00
10100
113831
09/23/15
FUJIMOTO
FLORENCIA FUJIMOTO
001
RECREATION REFUND
0.00
125.00
10100
113832
09/23/15
HUANGIRI
IRIS HUANG
001
FACILITY REFUND-PNTRA
0.00
50.00
10100
113833
09/23/15
HURTADOC
CARMEN HURTADO
001
RECREATION REFUND
0.00
20.00
10100
113834
09/23/15
KENDRICK
GENEVA KENDRICK
001
FACILITY REFUND -DBC
0.00
100.00
10100
113835
09/23/15
LEELAU
LAUREN LEE
001
FACILITY REFUND-PNTRA
0.00
50.00
10100
113836
09/23/15
LIEBERTC
LIEBERT CASSIDY WHITMORE
0014060
WEBINAR-H/R.
0.00
60.00
10100
113837
09/23/15
LUIJENNY
JENNY LUI
001
FACILITY REFUND-PNTRA
0.00
100.00
10100
113838
09/23/15
MAHLKEJE
JENNIFER LYNN MAHLKE
0015210
PLNG COMM -8/25
0.00
65.00
10100
113839
09/23/15
MERCHANT
MERCHANTS BUILDING MAINT
0014093
MAINT-CITY HALL
0.00
1,290.00
10100
113840
09/23/15
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
0015350
CYLINDER HELIUM
0.00
24.00
10100
113840
09/23/15
MOBILEIN
MOBILE INDUSTRIAL SUPPLY
0015340
CYLINDER ARGON
0.00
8.00
TOTAL
CHECK
0.00
32.00
10100
113641
09/23/15
MURILLOT
TINA MURILLO
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
113842
09/23/15
NISHIMUR
ROBERT S NISHIMURA
0015210
PING COMM -8/25
0.00
65.00
10100
113843
09/23/15
ORTCOINC
ORTCO INC
0015340
PK MAINT-STARSHINE
0.00
2,205.00
10100
113844
09/23/15
OUTDOORC
OUTDOOR CREATIONS
0015340
PICNIC TABLES-M/HILI,
0.00
7,959.17
10100
113845
09/23/15
PEREZHEC
HECTOR PEREZ
001
FACILITY REFUND -DBC
0.00
500.00
10100
113846
09/23/15
PEREZGUI
GUILLERMO PEREZ JR
001
FACILITY REFUND -DBC
0.00
500.00
10100
113847
09/23/15
PSI
PROTECTION ONE INC
0014093
ALARM SVCS-C/HALL
0.00
25.55
SUNGARD PENTAMATION INC PAGE NUMBER: 9
DATE: 09/29/2015 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
FUND
- 001 -
GENERAL FUND
0.00
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
113847
09/23/15
PSI
PROTECTION ONE INC
0015340
10100
113847
09/23/15
PSI
PROTECTION ONE INC
0015333
10100
113847
09/23/15
PSI
PROTECTION ONE INC
0015340
TOTAL CHECK
0.00
FACILITY REFUND -DBC
0.00
10100
113848
09/23/15
PYROCOMM
PYRO COMM SYSTEMS INC
0015333
10100
113849
09/23/15
QUADCOUN
QUAD COUNTY PAINTING INC
0014093
10100
113850
09/23/15
QUINNREN
QUINN RENTAL SERVICES
0015340
10100
113851
09/23/15
ROMERORE
REBECCA ROMERO
001
10100
113852
09/23/15
LOWRUTH
RUTH M. LOW
0015210
10100
113853
09/23/15
SAMELAMA
MAROSE SAMELA
001
10100
113854
09/23/15
SAMONTEA
ABIGAIL SAMONTE
001
10100
113854
09/23/15
SAMONTEA
ABIGAIL SAMONTE
001
10100
113854
09/23/15
SAMONTEA
ABIGAIL SAMONTE
001
TOTAL CHECK
ADDL MAINT-PANTERA
0.00
ADDL MAINT-PANTERA
10100
113855
09/23/15
SANDCARM
CARMELA SAN DIEGO
001
10100
113856
09/23/15
SHAHPR
PRASHANT SHAH
001
10100
113857
09/23/15
SJC3CONS
SJC 3 CONSULTING INC
1255215
10100
113858
09/23/15
SOCIALVO
SOCIAL VOCATIONAL SERVIC
0015558
10100
113859
09/23/15
SORIGRAC
GRACE SORIANO
001
10100
113860
09/23/15
SCE
SOUTHERN CALIFORNIA EDIS
1385538
10100
113861
09/23/15
TASHIMAR
ROD TASHIMA
001
10100
113862
09/23/15
TATEUSSI
NATALIE TATEUSSIAN
001
10100
113863
09/23/15
TECYUKA
YUKA TEO
001
10100
113864
09/23/15
SCGAS
THE GAS COMPANY
0015340
10100
113864
09/23/15
SCGAS
THE GAS COMPANY
0014093
TOTAL CHECK
10100
113865
09/23/15
TRICITIE
T'RI-CITIES POOL SERVICE
0015333
1.01.00
11.3866
09/23/15
TUCKERRA
RAYMOND MICHAEL TUCKER
0015350
10100
113867
09/23/15
TZENGHEN
HENRY TZENG
001
10100
113868
09/23/15
VALLEYCR
VALLEY CREST LANDSCAPE M
0015340
10100
113868
09/23/15
VALLEYCR
VALLEY CREST LANDSCAPE M
0015340
-----DESCRIPTION------
SALES TAX
ALARM SVCS-S/CYN
0.00
ALARM SVCS -DHC
0.00
ALARM SVCS -HERITAGE
- 0.00
0.00
FIRE ALARM -SEPT -MAR
0.00
BLDG MAINT-C/HALL
0.00
EQ RENTAL -PARKS
0.00
FACILITY REFUND -DBC
0.00
PLNG COMM -8/25
0.00
RECREATION REFUND
0.00
FACILITY REFUND -DBC
0.00
FACILITY REFUND -DBC
0.00
FACILITY REFUND -DBC
- 0.00
0.00
FACILITY REFUND-S/CYN
0.00
FACILITY REFUND -DBC
0.00
CONSULTANT SVCS-JUL
0.00
LITTER REMOVAL -AUG
0.00
FACILITY REFUND -DBC
0.00
ELECT SVCS -DIST 38
0.00
FACILITY REFUND-HRTGE
0.00
FACILITY REFUND -DSC
0.00
FACILITY REFUND-S/CYN
0.00
GAS SVCS -HERITAGE
0.00
GAS SVCS -CITY HALL
0.00
0.00
FOUNTAIN MAINT-SEPT
0.00
CONTRACT CLASS -FALL
0.00
FACILITY REFUND -DBC
0.00
ADDL MAINT-PANTERA
0.00
ADDL MAINT-PANTERA
0.00
AMOUNT
41.50
69.76
104.03
240.84
585.00
2,550.00
676.30
500.00
65.00
157.00
100.00
500.00
81.00
681.00
50.00
100.00
1,520.00
1,982.76
100.00
83.71
50.00
19.00
50.00
57.65
331.36
389.01
160.00
300.00
100.00
379.02
415.29
SUNGARD PENT AMA TION INC PAGE NUMBER: 10
DATE: 09/29/2015 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
FUND
- 001 -
GENERAL FUND
0014093
WATER SVCS -CITY HALL
10100
113870
09/23/15
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
09/23/15
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
10100
113868
09/23/15
VALLEYCR
VALLEY
CREST LANDSCAPE
M 0015340
AIDE MAINT-PANTERA
0.00
10100
113868
09/23/15
VALLEYCR
VALLEY
CREST LANDSCAPE
M 0015340
ADDL MAINT-LORBEER
0.00
10100
113868
09/23/15
VALLEYCR
VALLEY
CREST LANDSCAPE
M 0015340
ADDL MAINT-STARSHINE
0.00
10100
113868
09/23/15
VALLEYCR
VALLEY
CREST LANDSCAPE
M 0015333
LANDSCAPE MAINT-SEPT
0.00
10100
113868
09/23/15
VALLEYCR
VALLEY
CREST LANDSCAPE
M 0015340
LANDSCAPE MAINT-SEPT
0.00
TOTAL CHECK
0015333
SUPPLIES -DBC
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0.00
10100
113869
09/23/15
GRAINGER
W.W. GRAINGER INC.
0015333
SUPPLIES -DBC
0.00
10100
113870
09/23/15 WVWATER WALNUT VALLEY WATER DIST
0014093
WATER SVCS -CITY HALL
10100
113870
09/23/15
WVWATER WALNUT VALLEY WATER DIST
0015333
WATER SVCS -DBC
10100
113870
09/23/15
WVWATER WALNUT VALLEY WATER DIST
1415541
WATER SVCS -DIST 41
10100
113870
09/23/15
WVWATER WALNUT VALLEY WATER DIST
1395539
WATER 'SVCS -DIST 39
10100
113870
09/23/15
WVWATER WALNUT VALLEY WATER DIST
1385538
WATER SVCS -DIST 38
10100
113870
09/23/15
WVWATER WALNUT VALLEY WATER DIST
0015340
WATER SVCS -PARKS
10100
113870
09/23/15
WVWATER WALNUT VALLEY WATER DIST
1385538
WATER SVCS -DIST 38
TOTAL
CHECK
10100
113871
09/23/15
WARDCORN CORNELIA WARD
001
RECREATION REFUND
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0015333
SUPPLIES -DBC
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0015333
SUPPLIES -DBC
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0014093
SUPPLIES -CITY HALL
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0015333
SUPPLIES -DSC
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0014093
SUPPLIES -CITY HALL
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0015333
SUPPLIES -DEC
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0014093
SUPPLIES -CITY HALL
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0015333
SUPPLIES -DHC
10100
113872
09/23/15
WAXIESAN WAXIE SANITARY SUPPLY
0014093
SUPPLIES -CITY HALL
TOTAL
CHECK
10100
113873
09/23/15
WEDDING WEDDINGWIRE INC
0014095
ANNE RENEWAL-R/VENUE
10100
113874
09/23/15
WESTCOAS WEST COAST ARBORISTS INC
0015558
TREE MAINT-JUL 2015
10100
113874
09/23/15
WESTCOAS WEST COAST ARBORISTS INC
0015558
TREE MAINT-AUG 2015
10100
113874
09/23/15
WESTCOAS WEST COAST ARBORISTS INC
0015558
WATERING SVCS -AUG
10100
113874
09/23/15
WF.STCOAS WEST COAST ARHORISTS INC
0015558
ARBORIST SVCS -AUG 15
TOTAL
CHECK
-
10100
113875
09/23/15
WOLFERAY RAY WOLFE
0015210
PING COMM -8/25
10100
113876
09/23/15
WONGTHOM THOMAS WONG
0015350
CONTRACT CLASS -FALL
10100
113877
09/23/15
WOODJENN JENNIFER WOODBURN
001
FACILITY REFUND-PNTFA
10100
113878
09/23/15
WOODRUFF WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS -GENERAL
10100
113878
09/23/15
WOODRUFF WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS -COMM DEV
10100
113878
09/23/15
WOODRUFF WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS -COUNCIL
1_0100
113878
09/23/15
WOODRUFF WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS-CMGR
10100
113878
09/23/15
WOODRUFF WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS -FINANCE
10100
113878
09/23/15
WOODRUFF WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS-SANCHEZ
10100
113878
09/23/15
WOODRUFF WOODRUFF SPRADLING & SMA
0014020
LEGAL SVCS -COMM SVCS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
� II
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
447.98
519.12
606.18
5,645.47
25,504.11
33,517.17
232.97
765.60
887.49
2,702.98
4,947.21
9,788.94
20,085.81
1,164.77
40,342.80
CI If
11.77
31.34
140.35
148.56
169.73
178.07
821.86
848.57
945.16
3.295.41
0.00 3,211.00
0.00
18,291.50
0.00
27,860.70
0.00
1,398.00
0.00
161.10
0.00
47,711.30
0.00
65.00
0.00
336.00
0.00
50.00
0.00
82.80
0.00
1,428.30
0.00
1,575.87
0.00
931.50
0.00
455.40
0.00
201.60
0.00
248.40
SUNGARD PENTAMATION INC
DATE: 09/29/2015 CITY OF DIAMOND BAR
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
--DESCRIPTION------ SALES TAX
LEGAL SVCS-P/WORKS 0.00
0.00
A/V SVCS-CNCL MTG 0.00
9/25/15 -LOAN DEDUCTIO 0.00
9/25/15-P/R DEDUCTION 0.00
0.00
RETIRE CONTRIB-PEPRA
FUND - 001 -
GENERAL FUND
RETIRE CONTRIB-EE
CASH
ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
- 113878
09/23/15
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
TOTAL
CHECK
0.00
P/R
TRANSFER-19/PP
10100
113879
09/23/15
WRIGHTP
PAUL WRIGHT
0014090
10100
113880
09/23/15
VANTAGEP
VANTAGEPOINT TRNSFR AGNT 001
10100
113880
09/23/15
VANTAGEP
VANTAGEPOINT TRNSFR AGNT 007,
TOTAL
CHECK
P/R
TRANSFER-19/PP
15
0.00
10100
PP20/15
09/23/15
PERSRETI
PERS RETIREMENT FUND
001
10100
PP20/15
09/23/15
PERSRETI
PERS RETIREMENT FUND
001
10100
PP20/15
09/23/15
PERSRETI
PEAS RETIREMENT FUND
001
TOTAL
CHECK
P/R
TRANSFER-20/PP
15
10100
19 -PP 15
09/10/15
PAYROLL
PAYROLL TRANSFER
001
10100
19 -PP 15
09/10/15
PAYROLL
PAYROLL TRANSFER
112
10100
19 -PP 15
09/10/15
PAYROLL
PAYROLL TRANSFER
113
10100
19 -PP 15
09/10/15
PAYROLL
PAYROLL TRANSFER
115
10100
19 -PP 15
09/10/15
PAYROLL
PAYROLL TRANSFER
138
10100
19 -PP 15
09/10/15
PAYROLL
PAYROLL TRANSFER
139
10100
19 -PP 15
09/10/15
PAYROLL
PAYROLL TRANSFER
141
TOTAL
CHECK
10100
20 -PP 15
09/23/15
PAYROLL
PAYROLL TRANSFER
001
10100
20 -PP 15
09/23/15
PAYROLL
PAYROLL TRANSFER
112
10100
20 -PP 15
09/23/15
PAYROLL
PAYROLL TRANSFER
113
10100
20 -PP 15
09/23/15
PAYROLL
PAYROLL TRANSFER
115
10100
- 20 -PP 15
09/23/15
PAYROLL
PAYROLL TRANSFER
138
10100
20 -PP 15
09/23/15
PAYROLL
PAYROLL TRANSFER
139
10100
20 -PP 15
09/23/15
PAYROLL
PAYROLL TRANSFER
141
TOTAL
CHECK
10100
PP 19/15
09/10/15
PERSRETI
PERS RETIREMENT FUND
001
10100
PP 19/15
09/10/15
PERSRETI
PERS RETIREMENT FUND
001
10100
PP 19/15
09/10/15
PERSRETI
PERS RETIREMENT FUND
001
TOTAL
CHECK
10100
PP 20/15
09/23/15
PERSRETI
PEAS RETIREMENT
001
10100
PP 20/15
09/23/15
PERSRETI
PERS RETIREMENT
001
10100
PP 20/15
09/23/15
PERSRETI
PERS RETIREMENT
001
TOTAL
CHECK
--DESCRIPTION------ SALES TAX
LEGAL SVCS-P/WORKS 0.00
0.00
A/V SVCS-CNCL MTG 0.00
9/25/15 -LOAN DEDUCTIO 0.00
9/25/15-P/R DEDUCTION 0.00
0.00
RETIRE CONTRIB-PEPRA
0.00
RETIRE CONTRIB-EE
0.00
SURVIVOR BENEFIT
0.00
0.00
P/R
TRANSFER-19/PP
15
0.00
P/R
TRANSFER-19/PP
15
0.00
P/R
TRANSFER-19/PP
15
0.00
P/R
TRANSFER-19/PP
15
0.00
P/R
TRANSFER-19/PP
15
0.00
P/R
TRANSFER-19/PP
15
0.00
P/R
TRANSFER-19/PP
15
0.00
0.00
P/R
TRANSFER-20/PP
15
0.00
P/R
TRANSFER-20/PP
15
0.00
P/R
TRANSFER-20/PP
15
0.00
P/R
TRANSFER-20/PP
15
0.00
P/R
TRANSFER-20/PP
15
0.00
P/R
TRANSFER-20/PP
15
0.00
P/R
TRANSFER-20/PP
15
0.00
0.00
SURVIVOR BENEFIT 0.00
RETIRE CONTRIB-EE 0.00
RETIRE CONTRIB-PEPRA 0.00
0.00
RETIRE CONTRIB-PEPRA 0.00
RETIRE CONTRIB-EE 0.00
SURVIVOR BENEFIT 0.00
0.00
PAGE NUMBER: 11
ACCTPA21
AMOUNT
144.90
5,068.77
150.00
3,588.75
5,082.72
8,671.47
883.10
26,615.75
48.36
27,547.21
172,400.01
4,712.41
3,483.17
14,229.07
1,382.15
796.30
670.01
197,673.12
179,778.25
2,163.75
2,510.59
11,830.96
1,027.62
586.36
499.30
198,396.83
48.36
26,568.49
882.99
27,499.84
93.16
223.84
6.00
323.00
TOTAL CASH ACCOUNT 0.00 1,048,300.58
TOTAL FUND 0.00 1,048,300.58
SUNGARD PENTAMATION INC
DATE: 09/29/2015 CITY OF DIAMOND BAR
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
FUND - 160 - USED MOTOR OIL ELK GRT
CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX
10100 113805 09/17/15 SUSTAINA HULS ENVIRONMENTAL MANAG 1605516 USED OIL GRANT MGMT 0.00
TOTAL CASH ACCOUNT 0.00
TOTAL FUND 0.00
PAGE NUMBER: 12
ACCTPA21
AMOUNT
715.00
715.00
715.00
SUNGARD PENTAMATION INC
DATE: 09/29/2015 CITY OF DIAMOND BAR
TIME: 15:32:00 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20150910 00:00:00.000' and '20150930 00:00:00.000'
ACCOUNTING PERIOD: 3/16
PAGE NUMBER: 13
ACCTPA21
AMOUNT
82.50
715.78
234.78
950.56
1,033.06
1,033.06
1.050.048.64
FUND - 161 - BEVERAGE CTNR RECY GRT
CASH
ACCT CHECK NO
ISSUE OT VENDOR NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
10100
113806
09/17/15 SUSTAINA BUDS ENVIRONMENTAL MANAG
1615516
BEV CONTAINER GRANT
0.00
10100
113807
09/17/15 ULINEINC ULINE INC
1615516
SUPPLIES -RECYCLING
0.00
10100
113807
09/17/15 ULINEINC ULINE INC
1615516
SUPPLIES -RECYCLING
0.00
TOTAL
CHECK
0.00
TOTAL
CASH ACCOUNT
0.00
TOTAL
FUND
0.00
TOTAL
REPORT
0.00
PAGE NUMBER: 13
ACCTPA21
AMOUNT
82.50
715.78
234.78
950.56
1,033.06
1,033.06
1.050.048.64
CITY COUNCIL
�Q>RPORA1.n'4�
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana e
TITLE: Treasurer's Statement — August20 5
RECOMMENDATION:
Approve the August 2015 Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Agenda # 6 e s
Meeting Date: Oct. 6, 2015
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the cash balances with a breakdown of various
investment accounts and the yield to maturity from investments. This statement also includes an
investment portfolio management report which details the activities of investments. All investments
have been made in accordance with the City's Investment Policy.
PREPARED BY:
Susan Full, Senior Accountant
REVIEWED BY:
Al r a
Dianna Honeywell, Finance Dir ctor
Attachments:
Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF AUGUST 31, 2015
BEGINNING CASH BALANCE
CASH RECEIVED
Cash Receipts
$1,819,044.13
$32,127,017.54
Total Cash Received
$1,819,044.13
$33,946,061.67
EXPENDITURES
Checks Written
($2,599,575.91)
Payroll Transfers
(416,716.89)
Wire Transfers
(2,069.92)
Returned Checks
(4,508.09)
Charge Card Fees & Other Adjustments
(4,383.63)
Total Expenditures
($3,027,254.44)
CASH BALANCE AS OF: AUGUST 31, 2015
$30,918,807.23
TOTAL CASH BREAKDOWN
Active Funds
General Account
($144,869.60)
Payroll Account
$50,333.40
Change Fund
$1,200.00
Petty Cash Account
$500.00
Cash With Fiscal Agent
$3.06
Unamortized Discount on Investments
$14,383.15
Total Active Funds
($78,449.99)
Investment Funds:
Local Agency Investment Fund
$10,657,344.95
Federal Agency Callable
$9,386,067.36
Bank Negotiable CDs
$10,620,549.49
Wells Fargo Advantage Money Market Fund
$333,295.42
Total Investment Funds
$30,997,257.22
CASH BALANCE AS OF: AUGUST 31, 2015 $30,918,807.23
Average Yield to Maturity 0,931%
FY2015-16 Year -To -Date Interest Earnings $46,365.42
FY2015-16 Budgeted Annual Interest Earnings $246,800.00
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
for the Month of August 31, 2015
TOTALS
TOTAL INTEREST EARNED
J DeStefan
City Treasurer
9/21/2015
Date
$30,997,257.22 100.00% N/A N/A N/A
MONTH ENDING
August 31, 2015
$23,843.45
FISCAL YEAR-TO-DATE
2015-16
$46,365.42
1 certify that this report accurately reflects all City pooled investments
and is in conformity with the investment policy of the City of Diamond Bar
approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
Page 1
PERCENT OF
DAYS TO
INVESTMENTS
BOOK VALUE
PORTFOLIO
TERM
MATURITY
YIELD TO MATURITY
Local Agency Investment Fund
$10,657,344.95
34.38%
1
1
0.260
Federal Agency Issues - Callable
$9,386,067.36
30.28%
1,642
604
1.144
Negotiable CD's - Banks
$10,620,549.49
34.26%
1,500
1,027
1.444
Wells Fargo Sweep Account
$333,295.42
1.08%
1
1
0.010
Total Investments and Averages
$30,997,257.22
100.00%
1011
535
0.931
TOTALS
TOTAL INTEREST EARNED
J DeStefan
City Treasurer
9/21/2015
Date
$30,997,257.22 100.00% N/A N/A N/A
MONTH ENDING
August 31, 2015
$23,843.45
FISCAL YEAR-TO-DATE
2015-16
$46,365.42
1 certify that this report accurately reflects all City pooled investments
and is in conformity with the investment policy of the City of Diamond Bar
approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
Page 1
Par
Investments Value
Loral Agency Investment Funds
10,657,344.95
Federal Agency Callable
9,400,000.00
Negotiable CD
10,621,000.00
Wells Fargo Sweep Acwunt
333,295.42
1,500
31,011,640.37
Investments
1
Total Earnings
August 31 Month Ending
Current Year
23,843.45
Average Daily Balance
31,405,123.56
Effective Rate of Return
0.89%
Dianna Honeywell, Finance Director
City of Diamond Bar
City of Diamond Bar 21810 Copley Drive
Diamond Bar, CA
Portfolio Management (909)839-7053
Portfolio Summary
August 31, 2015
Market Book %of Days to YTM/C
Value Value Portfolio Term Maturity
10,661,351.89
9,378,940.75
10,616,213.08
333,296,42
10,657,344.95
34.38
1
9,386,067,36
30.28
1,642
10,620,549.49
34.26
1,500
333,295.42
1.08
1
30,989,801.14 30,997,257.22 100.00% 1,011
Fiscal Year To Date
46,365.42
33,043,258.72
0.83%
1 0.260
604 1.144
1,027 1.444
1 0.010
535 0.931
Reporting period 08/01/2015-08/31/2015 Portfolio POOL
AP
Run Date: 09/16/2015 -17:07 PM (PRF PMI) 73.0
Report Ver. 7.3.31,
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
August 31, 2015
Average Purchase
CUSIP Investment# Issuer Balance Date Par Value Market Value
Local Agency Investment Funds
LAIF 10028 Local Agency Investment Fund
Subtotal and Average 9,157,344.95
Federal Agency
Callable
3133EA5V6
10041
3133EC7A6
10043
3133EC784
10044
3133ECJL9
10049
3133ECMZ4
10051
3133ECNY6
10056
3133ECP40
10060
313382HD8
10047
313382Y98
10057
3133834Y4
10059
313379EE5
10083
313OA5C64
10116
313381G82
10118
313OA5X61
10122
3134G3S50
10040
3134G7JO5
10121
3134G7KR1
10123
3135GONF6
10031
3135GOTP8
10079
3136G1DG1
10090
Negotiable CD
02006LNFS
02587DMV7
02587GAWO
06740KHB6
05568P7A9
14042OPC8
14042E4P2
17284CKN3
Run Date, 09/16/2015 - 17 07
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Bank
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal Home Loan Mtg Corp
Federal National Mtg Assn
Federal National Mtg Assn
Federal National Mtg Assn
Subtotal and Average 10,240,739.46
10/26/2012
12/12/2012
12/13/2012
04/02/2013
05/01/2013
05/08/2013
05/09/2013
03/27/2013
05/16/2013
05/29/2013
06/19/2014
05/28/2015
07/13/2015
07/29/2015
10/26/2012
07/29/2015
07/30/2015
08/21 /2012
03/19/2014
07/01/2014
Page 1
Stated Days to YTM/C Maturity
Book Value Rate Term Maturity Date
10,657,344.95 10,661,351.89 10,657,344.95
10,657,344.95 10,661,351.89 10,657,344.95
500,000.00
499,83400
499,928.20
1,000,000.00
995,366.00
999,543.89
500,000.00
497,766.00
499,885.83
500,000.00
500 028.00
500,000.00
500,000.00
499,599.00
500,000.00
500,000.00
497,489.50
499,865.69
- 500,000.00
499,184.50
499,683.33
150,000.00
149,838.00
150,000.00
500,000.00
496,864.00
500,000.00
500,000.00
496,879.00
500,000.00
500,000.00
503,290.00
497,152.51
250,000.00
250,429.75
249,881 46
250,000.00
246,458.75
247,332.71
500,000.00
500,579.50
500,000.00
500,000.00
500,609.50
499,927.34
500,000.00
499,924.00
500,000.00
500,000.00
498,809.00
500,000.00
500,000.00
500,245.50
499,763.33
500,000.00
495,900.00
494,209.45
250,000.00
249,84675
248,89362
9,400,000.00 9,378,940.75 9,386,067.36
0.260 1 1 0.260
1 0.260
0.620
1,459
419
0.820
1,826
833
0.840
1,826
834
0.600
1,263
381
0.690
1,461
608
0.950
1,826
980
0.640
1,461
616
0.700
1,371
483
1.000
1,826
988
1.040
1,826
1,001
1.625
1,821
1,382
1.500
1,827
88
1.385
1,620
1,570
1.125
1,827
332
0625
1,467
427
1.000
1,461
150
1.500
1,280
59
1.000
1,826
20
1250
1,778
59
1.050
1,337
910
248,000.00
1,642
604
0.633 10/24/2016
0.840 .12/12/2017
0.850 12/13/2017
0.600 09/16/2016
0.690 05/01/2017
0.960 05/08/2018
0.678 05/09/2017
0.700 12/27/2016
1.000 05/16/2018
1.040 05/29/2018
1783 06/14/2019
1.601 05/28/2020
1 643 12/19/2019
2.026 07/29/2020
0.638 11/01/2016
1.797 07/29/2019
1.500 01/30/2019
1.035 08/21/2017
2.158 01/30/2019
1.232 02/27/2018
1.144
10108
Ally Bank UT
01/29/2015
248,000.00
247,079.18
248,000.00
1 250
1,096
881
1.045
01/29/2018
10052
American Express Centurion Bk
05/02/2013
248,000.00
247,126.05
248,000.00
1.100
1,826
974
1.101
05/02/2018
10098
American Express Centurion Bk
08/21/2014
248,000DO
248,829.56
248,000.00
2-100
1,826
1,450
2.101
08/21/2019
10091
Barclays Bank
07/02/2014
248,000.00
247,990.33
248,000.00
2.050
1,826
1,400
2.051
07/02/2019
10061
BMW Bank
04/25/2014
248,000.00
248,390.35
248,000.00
1.900
1,826
1,332
1.901
04/25/2019
10100
Capital One Bank
09/17/2014
248,000.00
246,76471
248,000.00
1.550
1,461
1,112
1.551
09/17/2018
10120
Capital One Bank
07/15/2015
248,000.00
247,221.78
248,000.00
2.300
1,827
1,779
2.303
07/15/2020
10067
CIT Bank
08/14/2013
248,000,00
249,868.93
248,000.00
1.900
1,826
1,078
1,901
08/14/2018
Portfolio POOL
AP
PM (PRF_PM2) 7 3,0
Report Ver. 73.31,
City of Diamond Bar
Portfolio Management
Portfolio Details - Investments
August 31, 2015
Page 2
Portfolio POOL
AP
Run Date: 09/16/2015-17:07 PM(PRF_Pori
Average
Purchase
Stated
Daysto
YTM/C
Maturity
CUSIP
Investment#
Issuer Balance
Date
Par Value
Market Value
Book Value
Rate
Term Maturity
Date
Negotiable CD
20033AL07
10117
Comenity Capital Bank
07/14/2015
248,000,00
247,238.89
248,000.00
2.350
1,826
1,777
2.355
07/13/2020
20451PBV7
10066
Compass Bank
08/07/2013
248000.00
249,858.76
248,000.00
1.750
1,826
1,071
1.751
08/07/2018
232D4HBH0
10089
Customers Bank
06/30/2014
248,000.00
247,951.39
247,549.49
0.950
1,085
657
0.764
06/19/2017
254671 G53
10075
Discover Bank
- 02/20/2014
248,000.00
247,670.16
248,000.00
1.850
1,826
1,268
1.851
02/20/2019
29266NG84
10107
EnerBank USA
01/29/2015
248,000.00
248,530.72
248,000.00
1400
1,461
1,246
0.000
01/29/2019
29976DZD5
10119
Everbank/Jacksonville FL
07/14/2015
248,000.00
247,224.50
248,000.00
2.000
1,827
1,778
2.002
07/14/2020
33764JEH4
10012
First Bank Puerto Rico
06/08/2012
249,000.00
250,893.40
249,000.00
1.250
1,461
281
1.251
06/08/2016
34387ABA6
10102
Flushing Savings Bank
12/10/2014
248,000.00
246,894.42
248,000 00
1.800
1,461
1,196
1 800
12/10/2018
32082BCY3
10078
First Merchants Bank
03/21/2014
248,000.00
248,605.62
248,000.00
1.000
1,280
751
1002
09/21/2017
32114LAF6
10093
First National Bank
07/16/2014
248,000.00
248,272.06
248,000.00
0.800
916
504
0.803
01/17/2017
36160WK57
10026
GE Capital Financial Inc.
05/04/2012
248,000.00
250,554.15
248,000.00
1,750
1,826
611
1.751
05/04/2017
36160KZK4
10073
GE Capital Retail Bank
01/31/2014
248,000.00
248,914.87
248,000.00
1.900
1,826
1,248
1.901
01/31/2019
38147JSY9
10074
Goldman Sachs Bank
02/05/2014
248,000.00
248,217.00
248,000.00
1.900
1,826
1,253
1.901
02/05/2019
39120VRM8
10099
Great Southern Bank
09/12/2014
248,000.00
248,407.46
248,000.00
0.900
822
468
0.902
12/12/2016
40434ASZ3
10112
HSBC Bank USA
03/30/2015
248,000.00
245,785.11
248,000.00
1.250
1,827
1,672
2.223
03/30/2020
45383UPJ8
10077
Independent Bank CD
03/14/2014
248,000.00
248,650.01
248,000.00
0900
1,280
744
0.902
09/14/2017
856284X58
10094
State Bank of India
07/22/2014
248,000.00
247,839.54
248,000.00
2,000
1,826
1,420
2.001
07/22/2019
464209BR5
10054
Isabella Bank &Trust Company
05/30/2013
248,000.00
244,190.47
248,000.00
0.750
1,826
1,002
0.750
05/30/2018
48125TU86
10110
JP Morgan Chase
02/06/2015
500000.00
501,568.00
500,000.00
1.000
1,461
1,254
1.856
02/06/2019
49306SRT5
10053
Key Bank U S A, N A
05/08/2013
248,000T)0
248,106.89
248,000 00
0.450
915
69
3.376
11/09/2015
51210SITY6
10061
Lakeside Bank
05/17/2013
248,000.00
247,508.96
248,000.00
0.750
1,461
624
0.750
05/17/2017
58403BK62
10080
Medallion Bank
03/28/2014
248,000.00
246,520.93
248,000.00
1.250
1,461
939
1.254
03/28/2018
59013JCE7
10101
Merrick Bank
11/28/2014
248,000.00
248,495.26
248,000.00
1.000
731
454
1001
11/28/2016
686184TKS
10055
Oriental Bank &Trust
05/16/2013
248,00000
248,039.43
248,000.00
0.650
1,096
258
0,651
05/16/2016
70153RHEl
10076
Parkway Bank &Trust
03/19/2014
248,000.00
245,762.30
248,000.00
1.650
1,826
1,295
1.651
03/19/2019
7127OOLS3
10105
People's United Bank
01/28/2015
248,000.00
248,389.36
248,000.00
1.750
1,826
1,610
1.751
01/28/2020
74267GUN5
10082
Pnvatebank&Trust Cc - CD
05/21/2014
248,000.00
247,997.27
248000.00
1.650
1,645
1,177
1.653
11/21/2018
78658ODS9
10095
Safra National Bank
07/30/2014
248,000.00
245,846.12
248,00000
1.350
1,461
1,063
1.641
07/30/2018
795450SF3
10097
Sallie Mae Bank
08/06/2014
248,000.00
248,189.47
248,000.00
2.050
1,826
1,435
2.051
08/06/2019
80928EJC5
10063
Scotiabank De Puerto Rico
06/07/2013
248,00000
248,825.10
248,000.00
0,700
1,096
280
0,701
06/07/2016
87482VAA3
10096
Talmer Bank &Trust
08/06/2014
248,000.00
248,314.46
248,000.00
0.700
733
342
0.701
08/08/2016
06251AF62
10109
Wells Fargo
02/09/2015
248,000.00
248,229.15
248,000.00
0.550
365
161
0.550
02/09/2016
981571 BD3
10113
World's Foremost Bank
05/13/2015
200,000.00
197,551.40
200,000.00
2.000
1,827
1,716
2.002
05/13/2020
94768NJU9
10088
Webster Bank
07/02/2014
248,000.00
247,899.56
248,000.00
1.900
1,826
1,400
1.901
07/02/2019
Subtotal and Average 10,620,539.20
10,621,000.00
10,616,213.08
10,620,549.49
1,500
1,027
1.444
Portfolio POOL
AP
Run Date: 09/16/2015-17:07 PM(PRF_Pori
City of Diamond Bar
Total and Average 31,405,123.56 31,011,640.37 30,989,801.14 30,997,257.22 1,011 535 0.931
Portfolio POOL
AP
Run Dale: 09/16/2015 -17:07 PM (PRF_PM2) 7.3.0
Portfolio Management
Page
Portfolio Details - Investments
August 31, 2015
Average
Purchase
Stated
Days to
YTM/C Maturity
CUSIP Investment# Issuer
Balance
Date Par Value Market Value
Book Value Rate
Term Maturity
Date
Wells Fargo Sweep Account
SWEEP 10036 Wells Fargo
07/01/2012 333,295.42 333,295.42
333,295.42 0.010
1 1
0.010
Subtotal and Average
1,386,499.95
333,295.42 333,295.42
333,295.42
1 1
0.010
Total and Average 31,405,123.56 31,011,640.37 30,989,801.14 30,997,257.22 1,011 535 0.931
Portfolio POOL
AP
Run Dale: 09/16/2015 -17:07 PM (PRF_PM2) 7.3.0
CITY COUNCIL
Agenda # 6.6
Meeting Date: October 6, 2015
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Mana &e
TITLE: Authorize City Manager to Enter into Contract for Annual Property Tax
Consulting and Audit Services with HdL Coren & Cone, Inc. Commencing FY
2015/16 through 2020/21 for an Annual Fee of $12,240 Plus 25% of Tax Revenue
Recovered for the City, for a Total Five Year Contract Amount not to exceed
$125,000.
RECOMMENDATION:
Approve
FINANCIAL IMPACT:
The annual fee is $12,240 plus 25% of net tax revenues recovered for the City with a total five
year contract amount not to exceed $125,000. It is currently budgeted to be paid for out of the
General Fund.
BACKGROUND/DISCUSSION:
HdL Coren & Cone, Inc. (HdL) was founded in 1992 and has developed a proprietary system for
tracking property tax revenues for counties, cities and special districts. The company is able to
help these entities by using the data for parcel administration, focused economic development
strategies and revenue projections. HdL has developed specialized databases and audit
techniques and is thoroughly familiar with the County of Los Angeles. This familiarity and
excellent working relationships with County departments will allow the City of Diamond Bar to
recover misallocated property tax revenue in a timely manner. City Staff will also have access
to web -based software to gather property tax data which will be useful to a variety of
departments within the City.
With the new housing development, Willow Heights, which will be processed onto the Los
Angeles County property tax roll this year, it is important to capture accurate data for revenue
forecasting purposes and for the preparation of the City's Gann Appropriation Limit, which is
required by State law.
HdL is considered the gold standard in the industry when it comes to municipal property tax
services. Currently, HdL provides the City with the same type of consulting and audit services as
it relates to sales tax revenue. Due to the established relationship and proximity of their offices
to City Hall, HdL is able to offer discounted, very competitive pricing to the City.
It is recommended that the City Council approves the contract for property tax consulting and
audit services to HDL Coren & Cone, Inc.
PREPARED BY:
Dianna Honeywell - Finance Director
Attachments:
1. Consulting Services Agreement
2. Exhibit A — Schedule of Performance
CITY OF DIAMOND C.. .
1 9 &01
This AGREEMENT (the "Agreement") is made and entered into as of the day of
, 2015 by and between the CITY OF DIAMOND BAR, a municipal corporation
hereinafter called CITY, and HdL Coren & Cone, a California Corporation hereinafter called
CONTRACTOR.
RECITALS
WHEREAS, property tax revenues can be verified and potentially increased through a
system of continuous monitoring, identification and reconciliation to county records; and
WHEREAS, an effective program of property tax management will assist the CITY in
fiscal, economic and community development planning; and
WHEREAS, CITY desires the property tax data based reports and data analysis required
to effectively manage the CITY property tax base and identify and recover revenues misallocated
within the CITY, or to other jurisdictions; and
WHEREAS, CONTRACTOR is a state-wide expert in such data analysis with over 190
public agency clients for whom such services are performed and has the programs, equipment,
data and persom2el required to deliver the property tax services referenced herein;
WHEREAS, CITY prefers to pay for certain of such services through a contingency
arrangement where payment is made from monies recovered and CONTRACTOR is willing to
base its compensation on such a risk-based formula.
NOW, THEREFORE, CITY and CONTRACTOR, for the consideration hereinafter
described, mutually agree as follows:
1.0 DEFINITIONS
For purposes of this Agreement, the following terms shall have the meaning stated below:
Audit Review: "Audit" or "Audit Review" shall mean the comparison of databases to
ensure that parcels are correctly coded with the appropriate tax rate area to return revenue
to the client city. Audits include the secured and unsecured tax rolls and where secured
records are corrected; the corresponding unsecured records related to those properties are
also corrected. A review of the calculation methodologies developed by
auditor/controller offices in the administration of property tax revenues or tax increment
revenues is made to ensure compliance. New annexations are audited the 1st or 2nd year
after the area's adoption due to the timing of LAFCO and the State Board of Equalization
in assigning new tax rate areas and county processing of those changes.
County: "County" shall mean the County of Los Angeles in which the CITY is located.
Database: "Database" shall mean a computerized listing of property tax parcels and
information compiled for CITY from information provided by the County.
Days: "Days" shall mean calendar days.
Property Tax Roll: "Property Tax Roll" shall mean the assessed values of parcels on
the secured and unsecured lien date rolls as reported by the County.
Proprietary Information: "Proprietary Information" shall be the reports, technical
information, compilations of data, methodologies, formula, software, programs,
technologies and other processes previously designed and developed by CONTRACTOR
and used in the performance of the services hereunder.
Recovered/Reallocated Revenue: "Recovered or Reallocated Revenue" shall mean
additional revenue received as a result of an audit or review of properties submitted for
correction or for corrections due erroneous calculations or incorrect methods of
distributing revenue discovered by the CONTRACTOR and then made by County
agencies which result in a return of additional revenue to the CITY. Reviews of CITY -
administered pass throughs are performed to ensure the correctness of distributions being
made to participating agencies.
Scope of Services: "Scope of Services" shall mean all of the Base Services specified in
Section 2.0, the Optional Services in Section 3.0, the Additional Services in Section 4.0,
or any other services rendered hereunder.
TRA: "Tax Rate Area" shall mean the area subject to the tax rate.
2.0 BASE SERVICES
The CONTRACTOR shall perform all of the following duties as part of the Base
Services provided hereunder, unless otherwise specified in writing by the Contract Officer:
2.1 Analysis And Identification Of Misallocation Errors (Contingent
Fee
(a) In the first year of this Agreement, and as necessary thereafter
but not less than once every five (5) years, CONTRACTOR shall conduct an analysis to identify
and verify in the CITY parcels on the secured Property Tax Roll which are not properly
attributed to a CITY, and will provide the correct TRA designation to the proper County agency.
Typical errors include parcels assigned to incorrect TRAs within the CITY or an adjacent city,
and TRAs allocated to wrong taxing agencies.
(b) CONTRACTOR shall annually reconcile the annual auditor -
controller assessed valuations report to the assessor's lien date rolls and identify discrepancies.
2
(c) CONTRACTOR shall annually review parcels on the unsecured
Property Tax Roll to identify inconsistencies such as value variations, values being reported to a
mailing address rather than the situs address, and errors involving TRAs (to the extent records
are available).
(d) CONTRACTOR may audit general fund property tax revenue or
other revenues attributable to the CITY and special districts.
2.2 Annual Services (Fixed Fee)
Annually, after the Property Tax Roll is available:
(a) CONTRACTOR shall establish a Database for CITY available
through CONTRACTOR's online property tax application.
(b) Utilizing the Database, CONTRACTOR will provide:
(1) A listing of the major property owners in the CITY,
including the assessed value of their property.
(2) A listing of the major property tax payers, including an
estimate of the property taxes.
(3) A listing of property tax transfers which occurred since the
prior lien date
(4) A comparison of property within the CITY by county -use
code designation.
(5) A listing by parcel of new construction activity between
tax years to provide reports for use in the CITY's preparation of Gann
(Propositions 4 and 111) State Appropriation Limit calculations.
(6) Calculate an estimate of property tax revenue anticipated to
be received for the fiscal year by the CITY. This estimate is based upon the
initial information provided by the County and is subject to modification. This
estimate shall not be used to secure the indebtedness of the CITY.
(7) Development of forecast of estimated general fund property
tax revenue for future fiscal years.
(8) Development of historical trending reports involving
taxable assessed values for the CITY, median and average sales prices,
foreclosure activity and related economics trends.
(9) Upon written request, analyses based on geographic areas
designated by the CITY to include assessed valuations and square footage
computations for use in community development planning.
3
2.3 Quarterly Services/Monthly Services (Fixed Fee)
The CONTRACTOR shall perform the following services quarterly:
(a) A listing of property tax appeals filed on properties in the CITY.
(b) A listing of property transfers that have occurred since the last
report.
(c) Monthly update of CONTRACTOR'S web -based software
program to include parcel transfer data and appeal updates.
2.4 On -Going Consultation (Fixed Fee)
During the term of this Agreement, CONTRACTOR will serve as the CITY's resource
staff on questions relating to property tax and assist in estimating current year property tax
revenues. On-going consultation would include, but not be limited to, inquiries resolved through
use of the CITY's database.
3.0 OPTIONAL SERVICES
The following services are available on a time and materials basis:
3.1 Specified Data
Generation of specialized data -based reports or the development of special geo-based
designations from CITY maps or geographic areas which would require additional programming,
the purchase of additional data, costs for county staff research, additional historical parcel
tracking by CONTRACTOR or similar matters not necessary to carry out services outlined in
Section 2.0.
3.2 Countv Research
Any research with County agencies for which CONTRACTOR does not have a current
database.
3.3 Specialized Services
Other services for which the CONTRACTOR has expertise as requested by the CITY.
3.3 Additional Meetings Requested
Meetings in excess of the annual meeting to review the analysis of property tax data,
trending information, and other findings with CITY shall be considered an Optional
Service.
4
CITY shall have the right at any time during the performance of the services, without
invalidating this Agreement, to order extra work beyond that specified in the Scope of Services
or make changes by altering, adding to or deducting from said work. No such extra work may be
undertaken unless a written amendment to this Agreement is executed as between the CITY and
CONTRACTOR incorporating therein any material adjustment in and/or the time to perform this
Agreement. It is expressly understood by CONTRACTOR that the provisions of this Section
shall not apply to services specifically set forth in the Scope of Services or reasonably
contemplated therein.
5.0 OBLIGATIONS OF THE PARTIES WITH RESPECT TO SERVICES
5.1 Citv Materials and Support
CITY agrees to provide the following information:
Current CITY maps;
2. A copy of reports received by the CITY annually from the Auditor -
Controller's office detailing assessed values (secured, unsecured and
utilities), as well as unitary values for reconciliation analysis;
3. Parcel listing and maps of CITY parcel annexations since the lien date
roll;
4. A listing of the CITY levies assessment districts and direct assessments;
and
5. Remittance Advices.
5.2 Compliance with Law
All services rendered hereunder shall be provided in accordance with all ordinances,
resolutions, statutes, rules, and regulations of the CITY and any Federal, State or local
governmental agency having jurisdiction in effect at the time service is rendered.
5.3 License, Permits, Fees and Assessments
CONTRACTOR shall obtain such licenses, permits and approvals (collectively the
"Permits") as may be required by law for the performance of the services required by this
Agreement. CITY shall assist CONTRACTOR in obtaining such Permits.
5.4 Further Responsibilities of Parties
Both parties agree to use reasonable care and diligence to perform their respective
obligations under this Agreement. Both parties agree to act in good faith to execute all
5
instruments, prepare all documents and take all actions as may be reasonably necessary to carry
out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible
for the service of the other.
6.0 CONSIDERATION
6.1 Base Fixed Fee Services
CONTRACTOR shall provide the Base Services described in Section 2.0 above, for a
fixed annual fee of $12,240 (invoiced quarterly).
The fee for the first 3 years of this Agreement shall be the annual fixed fee as noted. In
the fourth (4'h) year of the Agreement the Base Fixed Services Fee shall be adjusted by the
California Consumer Price Index (CCPI) for all urban consumers as determined by the California
Department of Industrial Relations as measured February of the first year to February of third
year of this Agreement. The revised Base Fixed Services Fee including the CCPI adjustment
shall apply to the 4 t and 5"' years of the Agreement and to any extension beyond the five-year
term as provided for in Section 7.4.
6.2 Base Contingent Fee Services
For Base Services pursuant to Section 2.1 which are payable on a contingent basis,
CONTRACTOR shall receive 25 percent of revenues or funds recovered or reallocated to CITY
which are directly or indirectly the result of an audit, analysis or consultation performed by
CONTRACTOR. CONTRACTOR shall separate and support said recovery or reallocation and
provide CITY with an itemized invoice showing all amounts due as a result of revenue recovery
or reallocation. CITY shall pay audit fees after CONTRACTOR's submittal of evidence that
corrections have been made by the appropriate agency. Payment to CONTRACTOR shall be
made within thirty (30) days after CITY receives its first remittance advice during the fiscal year
for which the correction applies.
6.4 Indirect Expenses
Except as specified above, no other charges shall be made for direct or indirect expenses
incurred by CONTRACTOR in performing this Agreement, including, but not limited to,
administrative overhead, salaries of CONTRACTOR'S employees, travel expenses or similar
matters.
6.5 Due Date
Except for fees due under Section 6.2, all fees are due within 30 days of receipt by CITY
of properly submitted invoices. All amounts that are not paid when due shall accrue interest
from the due date at the rate of one percent per month (12% per annum).
6
7.1 Time of Essence
Time is of the essence in the performance of this Agreement.
7.2 Schedule of Performance
CONTRACTOR shall commence the services pursuant to this Agreement upon receipt of
a written notice to proceed and shall perform all services within the time period(s) established in
the "Schedule of Performance" attached hereto as Exhibit "A", and incorporated herein by this
reference. When requested by the CONTRACTOR, extensions to the time period(s) specified in
the Schedule of Performance may be approved in writing by CITY's City Manager but not
exceeding one hundred eighty (180) days cumulatively.
7.3 Force Maieure
The time period(s) specified in the Schedule of Performance for performance of the
services rendered pursuant to this Agreement shall be extended because of any delays due to
unforeseeable causes beyond the control and without the fault or negligence of the
CONTRACTOR, including, but not restricted to, acts of God or of the public enemy, unusually
severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes,
freight embargoes, wars, litigation, and/or acts of any governmental agency, including the CITY,
if the CONTRACTOR shall within ten (10) days of the commencement of such delay notify the
Contract Officer in writing of the causes of the delay. The CITY's City Manager shall ascertain
the facts and the extent of delay, and extend the time for performing the services for the period of
the enforced delay when and if in the judgment of the City Manager such delay is justified.
7.4 Term
Unless earlier terminated in accordance with Section 9.11 of this Agreement, this
Agreement shall continue in full force and effect for five (5) years, and, unless a notice of
termination is given on the fourth anniversary date, shall be automatically extended from year to
year until and such notice shall be given.
8.0 COORDINATION OF WORK
8.1 Representative of CONTRACTOR
The following principals of CONTRACTOR are hereby designated as being the
principals and representatives of CONTRACTOR authorized to act in its behalf with respect to
the work specified herein and make all decisions in connection therewith:
Nichole Cone
HdL COREN & CONE
1340 Valley Vista Drive, Suite 200
Diamond Bar, CA 91765
7
It is expressly understood that the experience, knowledge, capability and reputation of the
foregoing principals were a substantial inducement for CITY to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for
directing all activities of CONTRACTOR and devoting sufficient time to personally supervise
the services hereunder. For purposes of this Agreement, the foregoing principals may not be
replaced nor may their responsibilities be substantially reduced by CONTRACTOR without the
express written approval of CITY.
8.2 Contract Officer
The Contract Officer shall be such person as may be designated by the City Manager of
CITY. It shall be the CONTRACTOR'S responsibility to assure that the Contract Officer is kept
informed of the progress of the performance of the services and the CONTRACTOR shall refer
any decisions which must be made by CITY to the Contract Officer. Unless otherwise specified
herein, any approval of CITY required hereunder shall mean the approval of the Contract
Officer. Except as provided herein and with respect to amendments to this Agreement, the
Contract Officer shall have authority to sign all documents on behalf of the CITY required
hereunder to carry out the terms of this Agreement.
8.3 Prohibition Against Subcontracting or Assignment
The experience, knowledge, capability and reputation of CONTRACTOR, its principals
and employees were a substantial inducement for the CITY to enter into this Agreement.
Therefore, CONTRACTOR shall not contract with any other entity to perform in whole or in
part the services required hereunder without the express written approval of the CITY. In
addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed,
hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of
creditors or otherwise, without the prior written approval of CITY. Transfers restricted
hereunder shall include the transfer to any person or group of persons acting in concert of more
than fifty percent (50%) of the present ownership and/or control of CONTRACTOR, taking all
transfers into account on a cumulative basis. In the event of any such unapproved transfer,
including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall
release the CONTRACTOR or any surety of CONTRACTOR of any liability hereunder without
the express consent of CITY.
8.4 Independent Contractor
Neither the CITY nor any of its employees shall have any control over the manner, mode
or means by which CONTRACTOR, its agents or employees, perform the services required
herein, except as otherwise set forth herein. Except as provided in Section 8.1 herein, CITY
shall have no voice in the selection, discharge, supervision or control of CONTRACTOR'S
employees, servants, representatives or agents, or in fixing their number, compensation or hours
of service. CONTRACTOR shall perform all services required herein as an independent
CONTRACTOR of CITY and shall remain at all times as to CITY a wholly independent
CONTRACTOR with only such obligations as are consistent with that role. CONTRACTOR
shall not at any time or in any manner represent that it or any of its agents or employees are
agents or employees of CITY. CITY shall not in any way or for any purpose become or be
3
deemed to be a partner of CONTRACTOR in its business or otherwise or a joint venturer or a
member of any joint enterprise with CONTRACTOR.
INSURANCE AND INDEMNIFICATION
8.5 Insurance
The CONTRACTOR shall procure and maintain, at its sole cost and expense, in a form
and content satisfactory to CITY, during the entire term of this Agreement including any
extension thereof, the following policies of insurance:
(a) Comprehensive General Liability Insurance. The policy of insurance
shall be in an amount not less than either (i) a combined single limit of $1,000,000 for bodily
injury, death and property damage or (ii) bodily injury limits of $500,000 per person, $1,000,000
per occurrence and $1,000,000 products and completed operations and property damage limits of
$500,000 per occurrence and $500,000 in the aggregate.
(b) Worker's Compensation Insurance. A policy of worker's compensation
insurance in such amount as will fully comply with the laws of the State of California and which
shall indemnify, insure and provide legal defense for both the CONTRACTOR and the CITY
against any loss, claim or damage arising from any injuries or occupational diseases occurring to
any worker employed by or any persons retained by the CONTRACTOR in the course of
carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance. A policy of comprehensive automobile liability
insurance written on a per occurrence basis in an amount not less than either (i) bodily injury
liability limits of $250,000 per person and $500,000 per occurrence and property damage
liability limits of $100,000 per occurrence and $250,000 in the aggregate or (ii) combined single
limit liability of $500,000. Said policy shall include coverage for owned, non -owned, leased and
hired cars.
(d) Errors and Omissions (Professional Liability). A policy of professional
liability issuance written on a claims made basis in an amount not less than One Million Dollars
($1,000,000).
8.6 General Requirements. All of the above policies of insurance shall be
primary insurance and except for Errors and Omissions, shall name the CITY, its officers,
employees and agents as additional insureds. The insurer shall waive all rights of subrogation
and contribution it may have against the CITY, its officers, employees and agents and their
respective insurers. All of said policies of insurance shall provide that said insurance may not be
amended or cancelled without providing thirty (30) days prior written notice by registered mail
to the CITY. In the event any of said policies of insurance are cancelled, the CONTRACTOR
shall, prior to the cancellation date, submit new evidence of insurance in conformance with this
Section 9.0 to the Contract Officer. No work or services under this Agreement shall commence
until the CONTRACTOR has provided the CITY with Certificates of Insurance or appropriate
insurance binders evidencing the above insurance coverages and said Certificates of Insurance or
binders are approved by the CITY.
9
8.7 Indemnification
CONTRACTOR agrees to indemnify the CITY, its officers, agents and employees
against, and will hold and save them and each of them harmless from, any and all actions, suits,
claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or
liabilities, (herein "claims or liabilities") that may be asserted or claimed by any person, firm or
entity arising out of or in connection with the negligent performance of the work, operations or
activities of CONTRACTOR, its agents, employees, subcontractors, or invitees, provided for
herein, or arising from the negligent acts or omissions of CONTRACTOR hereunder, or arising
from CONTRACTOR'S negligent performance of or failure to perform any term, provision,
covenant or condition of this Agreement, whether or not there is concurrent passive or active
negligence on the part of the CITY, its officers, agents or employees but excluding such claims
or liabilities arising from the sole negligence or willful misconduct of the CITY, its officers,
agents or employees, who are directly responsible to the CITY. ,
8.8 Sufficiencv of Insurer or Suretv
Insurance or bonds required by this Agreement shall be satisfactory only if issued by
companies qualified to do business in California, rated "A" or better in the most recent edition of
Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a
financial category Class VII or better, unless such requirements are waived by the Risk Manager
of the CITY due to unique circumstances. In the event the Risk Manager of CITY ("Risk
Manager") determines that the work or services to be performed under this Agreement creates an
increased or decreased risk of loss to the CITY, the CONTRACTOR agrees that the minimum
limits of the insurance policies and the performance bond required by this Section 8.0 may be
changed accordingly upon receipt of written notice from the Risk Manager; provided that the
CONTRACTOR shall have the right to appeal a determination of increased coverage by the Risk
Manager to the CITY's City Manager within 10 days of receipt of notice from the Risk Manager.
9.0 RECORDS AND REPORTS
9.1 Reports
CONTRACTOR shall periodically prepare and submit to the Contract Officer such
reports concerning the performance of the services required by this Agreement as the Contract
Officer shall require.
9.2 Records
CONTRACTOR shall keep, and require subcontractors to keep, such books and records
as shall be necessary to perform the services required by this Agreement and enable the Contract
Officer to evaluate the performance of such services. The Contract Officer shall have full and
free access to such books and records at all times during normal business hours of CITY,
including the right to inspect, copy, audit and make records and transcripts from such records.
Such records shall be maintained for a period of three (3) years following completion of the
services hereunder, and the CITY shall have access to such records in the event any audit is
required.
10
9.3 Non -Disclosure of Proprietary Information
In performing its duties under this Agreement, CONTRACTOR will produce reports,
technical information and other compilations of data to CITY. These reports, technical
information and compilations of data are derived by CONTRACTOR using methodologies,
formulae, programs, techniques and other processes designed and developed by CONTRACTOR
at a substantial expense. CONTRACTOR'S reports, technical information, compilations of data,
methodologies, formulae, software, programs, techniques and other processes designed and
developed by CONTRACTOR shall be referred to as Proprietary Information.
CONTRACTOR'S Proprietary Information is not generally known by the entities with which
CONTRACTOR competes.
CONTRACTOR desires to protect its Proprietary Information. Accordingly, CITY
agrees that neither it nor any of its employees, agents, independent contractors or other persons
or organizations over which it has control, will at any time during or after the term of this
Agreement, directly or indirectly use any of CONTRACTOR'S Proprietary Information for any
purpose not associated with CONTRACTOR'S activities. Further, CITY agrees that it nor any of
its employees, agents, independent contractors or other persons or organizations over which it
has control, will disseminate or disclose any of CONTRACTOR'S Proprietary Information to
any person or organization not connected with CONTRACTOR, without the express written
consent of CONTRACTOR. The CITY also agrees that consistent with its obligations under the
California Public Records Act and related disclosure laws, it will undertake all necessary and
appropriate steps to maintain the proprietary nature of CONTRACTOR'S Proprietary
Information, including notification to CONTRACTOR as provided in Section 9.4 below.
Any use by CITY of the Proprietary Information or any other reports, records, documents
or other materials prepared by CONTRACTOR hercunder for other projects and/or use of
uncompleted documents without specific written authorization by the CONTRACTOR will be at
the CITY's sole risk and without liability to CONTRACTOR, and the CITY shall indemnify the
CONTRACTOR for all damages resulting therefrom.
9.4 Release of Documents Pursuant to Public Records Act
Notwithstanding any other provision in this Agreement, all obligations relating to
disclosure of Proprietary Information remain subject to the Freedom of Information Act or
California Public Records Act, Cal. Gov't Code §§ 6250 et seq. (collectively, the "PRA"). The
Parties intend that if CITY is served with a request for disclosure under the PRA, or any similar
statute, the CITY in good faith will make the determination as to whether the material is
discloseable or exempt under the statute, and shall resist the disclosure of Proprietary
Information which is exempt from disclosure to the extent allowable under the law. CITY shall
advise CONTRACTOR in writing five (5) days prior to the intended disclosure of any decision
to disclose Proprietary Information, and the reasons therefore.If CONTRACTOR then timely
advises CITY, but in no event more than five (5) days from CITY's written notice, in writing that
it objects to the disclosure, CITY shall not disclose the information. In such case,
CONTRACTOR shall then be solely liable for defending the non -disclosure and shall defend and
indemnify and hold CITY harmless, at its sole cost and expense, for such nondisclosure.
11
10.0 ENFORCEMENT OF AGREEMENT
10.1 California Law
This Agreement shall be construed and interpreted both as to validity and to performance
of the parties in accordance with the laws of the State of California. Legal actions concerning
any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in
the Superior Court of the County of Los Angeles, State of California, or any other appropriate
court in such county, and CONTRACTOR covenants and agrees to submit to the personal
jurisdiction of such court in the event of such action.
10.2 Disputes
In the event of any dispute arising under this Agreement, the injured party shall notify the
injuring party in writing of its contentions by submitting a claim therefor. The injured party shall
continue performing its obligations hereunder so long as the injuring party commences to cure
such default within ten (10) days of service of such notice and completes the cure of such default
within forty-five (45) days after service of the notice, or such longer period as may be permitted
by the injured party; provided that if the default is an immediate danger to the health, safety and
general welfare, such immediate action may be necessary. Compliance with the provisions of
this Section shall be a condition precedent to termination of this Agreement for cause and to any
legal action, and such compliance shall not be a waiver of any party's right to take legal action in
the event that the dispute is not cured, provided that nothing herein shall limit CITY'S or the
CONTRACTOR'S right to terminate this Agreement without cause pursuant to Section 10.6.
10.3 Waiver
No delay or omission in the exercise of any right or remedy by a non -defaulting party on
any default shall impair such right or remedy or be construed as a waiver. A party's consent to
or approval of any act by the other party requiring the parry's consent or approval shall not be
deemed to waive or render unnecessary the other party's consent to or approval of any
subsequent act. Any waiver by either party of any default must be in writing and shall not be a
waiver of any other default concerning the same or any other provision of this Agreement.
10.4 Rij4hts and Remedies are Cumulative
Except with respect to rights and remedies expressly declared to be exclusive in this
Agreement, the rights and remedies of the parties are cumulative and the exercise by either party
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or
different times, of any other rights or remedies for the same default or any other default by the
other party.
10.5 Lelzal Action
In addition to any other rights or remedies, either party may take legal action, in law or in
equity, to cure, correct or remedy any default, to recover damages for any default, to compel
specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain
any other remedy consistent with the purposes of this Agreement.
12
10.6 Termination Prior to Expiration of Term
This Section shall govern any termination of this Agreement. The Parties reserve the
right to terminate this Agreement at any time, with or without cause, upon forty-five (45) days'
written notice to the non -terminating party, except that where termination is for cause, the Parties
will comply with the dispute resolution process in Section 11.2. Upon issuance of any notice of
termination, CONTRACTOR shall immediately cease all services hereunder except such as may
be specifically approved by the Contract Officer. The CONTRACTOR shall be entitled to
compensation for all services rendered prior to the effective date of the notice of termination and
for any services authorized by the Contract Officer thereafter. In the event of termination
without cause pursuant to this Section, the terminating party need not provide the non -
terminating party with the opporttmity to cure pursuant to Section 10.2.
10.7 Attorneys' Fees
If either parry to this Agreement is required to initiate or defend or made a parry to any
action or proceeding in any way connected with this Agreement, the prevailing parry in such
action or proceeding, in addition to any other relief which may be granted, whether legal or
equitable, shall be entitled to reasonable attorney's fees. Attorney's fees shall include attorney's
fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and discovery and all other
necessary costs the court allows which are incurred in such litigation. All such fees shall be
deemed to have accrued on commencement of such action and shall be enforceable whether or
not such action is prosecuted to judgment.
11.0 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
11.1 Non -liability of CITY Officers and Employees
No officer or employee of the CITY shall be personally liable to the CONTRACTOR, or
any successor in interest, in the event of any default or breach by the CITY or for any amount
which may become due to the CONTRACTOR or to its successor, or for breach of any
obligation of the terms of this Agreement.
11.2 Conflict of Interest
No officer or employee of the CITY shall have any financial interest, direct or indirect, in
this Agreement nor shall any such officer or employee participate in any decision relating to the
Agreement which would violate State conflict of interest laws, including, but not limited to, the
Political Reform Act, Government Code §§81000 et seq.. The CONTRACTOR warrants that it
has not paid or given and will not pay or give any third party any money or other consideration
for obtaining this Agreement.
11.3 Covenant Against Discrimination
CONTRACTOR covenants that, by and for itself, its heirs, executors, assigns, and all
persons claiming under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of race, color, creed, religion, sex,
13
marital status, national origin, or ancestry in the performance of this Agreement.
CONTRACTOR shall take affirmative action to insure that applicants are employed and that
employees are treated during employment without regard to their race, color, creed, religion, sex,
marital status, national origin, or ancestry.
12.0 MISCELLANEOUS PROVISIONS
12.1 Notice
Any notice, demand, request, document, consent, approval, or communication either
party desires or is required to give to the other party or any other person shall be in writing and
either served personally or sent by prepaid, first-class mail addressed as follows:
CITY CITY OF DIAMOND BAR
CONTRACTOR: HdL COREN & CONE
1340 Valley Vista Drive, Suite 200
Diamond Bar, California 91765
Attn: Nichole Cone
Either party may change its address by notifying the other party of the change of address
in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-
two (72) hours from the time of mailing if mailed as provided in this Section.
12.2 Interpretation
The terms of this Agreement shall be construed in accordance with the meaning of the
language used and shall not be construed for or against either party by reason of the authorship
of this Agreement or any other rule of construction which might otherwise apply.
12.3 Integration; Amendment
It is understood that there are no oral agreements between the parties hereto affecting this
Agreement and this Agreement supersedes and cancels any and all previous negotiations,
arrangements, agreements and understandings, if any, between the parties, and none shall be
used to interpret this Agreement. This Agreement may be amended at any time by the mutual
consent of the parties by an instrument in writing.
12.4 Severability
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or
sections contained in this Agreement shall be declared invalid or unenforceable by a valid
judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall
not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
Agreement which are hereby declared as severable and shall be interpreted to carry out the intent
14
of the parties hereunder unless the invalid provision is so material that its invalidity deprives
either party of the basic benefit of their bargain or renders this Agreement meaningless.
12.5 Corporate Authoritv
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such
party is duly organized and existing, (ii) they are duly authorized to execute and deliver this
Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally
bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not
violate any provision of any other Agreement to which said party is bound.
IN WITNESS WHEREOF, the parties have executed and entered into this Agreement as
of the date first written above.
CONTRACTOR:
HdL COREN & CONE
A California Corporation
Name: Paula Cone
Title: President
Name: Nichole Cone
Title: Secretary
APPROVED AS TO FORM:
David DeBerry, City Attorney
CITY OF DIAMOND BAR
Steve Tye, Mayor
Attest:
Tommye Cribbins, City Clerk
15
EXHIBIT KA"
SCHEDULE OF PERFORMANCE
TIMELINE FOR DELIVERABLES
July/August Data available for purchase from counties
September 30 Dataset and software available for installation on city computers
September -October Unsecured audits performed and forwarded to county assessor
October -February Delivery of preliminary property tax reports
December -June Monthly data updates — Database/software
Appeals quarterly updates emailed in counties where the data is available
March Appeals quarterly updates emailed in counties where the data is available
March/April General Fund Budget Projections
April/May Final Books — Addendums emailed to clients
June Appeals quarterly updates emailed in counties where the data is available
Ongoing Secured Audits — City
Revenue audits of City, and District receipts for correctness
Property sales reports
City mid -year budget reviews and budget projections
Analytical work at the request of clients
CITY COUNCIL
Agenda # 6 . 7
Meeting Date: October 6, 2015
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana
TITLE: APPROVAL OF CONTRACT AMEND NT NO. 3 WITH FEHR & PEERS FOR
CITYWIDE TRAFFIC DATA COLLECTION IN THE AMOUNT OF $36,345,
PLUS A CONTINGENCY AMOUNT OF $3,000 FOR A TOTAL
AUTHORIZATION OF $39,345.
• 92 6 i
Approve.
Funding for this service will be provided through Fiscal Year 2015-2016 Engineering
Operating Budget. In Fiscal Year 2015-2016, the current authorized contract amount is
$33,000. Amendment No. 3 will increase the total authorized amount to $72,345.
:TITS] Kel it . •
In 2008, staff conducted a citywide Average Daily Traffic (ADT) counts to gauge/monitor
the daily traffic volumes along the City arterial roadways. In order to maintain a
comprehensive and up-to-date understanding of City's overall traffic circulation flows,
patterns, volumes and impacts, both citywide turning movement counts and new ADT
counts will be collected in this latest effort. Turning movement counts will be collected
during the weekdays between 7-9 AM and 4-6 PM at 73 signalized intersections and 24-
hour ADT counts will be collected at 74 roadway segments. These updated traffic data
will enable staff to perform traffic signal optimization, coordination and planning tasks
more accurately and efficiently.
The approach for this data collection will also involve the following specific objectives:
• Monitor traffic growth on the City streets in comparison to 2008 citywide counts.
• Update the arterial corridor performance, cost/benefit analysis, and add more
congestion indicators such as, Level of Service (LOS) and other performance
measurements for the next 2017 Arterial Performance Report Card.
• Develop timing strategies for the upcoming real-time signal optimization
project such as the Adaptive Traffic Control System.
Additionally, an arterial corridor traffic safety cost/benefit analysis will be conducted and
included in the 2015 Arterial Performance Report Card. As a follow-up to the safety
benefits comments from the City Council at the July 21, 2015 Council meeting, this
analysis will include collision data summary between 2009 & 2013, accident reduction
and safety benefit assessment for the entire City.
I
Christian Malpica, Associate Engineer
Davi _G. iu, irector of Public Works
Attachment:
Date Prepared: September 29, 2015
Amendment No. 3
Exhibit "A" - Fehr & Peers Proposal, dated September 24, 2015
2
CK.101 lid IIIGOi'll :1:ITJ101=67TAMV:1:111:1a1y
This Amendment No. 3 to Consultant Services Agreement ("Amendment No. 3") is
made and entered into as of October 6, 2015, by and between the City of Diamond Bar, a
municipal corporation ( "City"), and FEHR & PEERS, (herein referred to as the
"Consultant") with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of October 18, 2011, which is incorporated herein by this reference
(the "Original Agreement"); and
B. The City and the Consultant desire to amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope. The nature and scope of the specific services to be
performed by Consultant are as described in Exhibit "A", the Consultant's Proposal, dated
September 24, 2015.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule set
forth or as referenced in Exhibit "A".
4. Integration. This Amendment No. 3 and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This Amendment No. 3 amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this Amendment No. 3 and the terms and provisions
of the Original Agreement, the terms and provisions of this Amendment No. 3 shall control.
IN WITNESS hereof, the parties enter into this Amendment No. 3 on the year and
day first above written.
1
"CONSULTANT"
Bv.
Printed Name:
Title:
Bv:
Printed Name:
Title:
2
"CITY"
CITY OF DIAMOND BAR
By:
Steve Tye, Mayor
ATTEST:
Tommye A. Cribbins, City Clerk
APPROVED AS TO FORM:
David DeBerry, City Attorney
September 24, 2015
City of Diamond Bar
Attn: Christian Malpica
21810 Copley Dr.
Diamond Bar, CA 91765
D CORRIDOR SAFETY ASSESSMENT
Exhibit "A"
Fehr & Peers is very pleased to assist the City of Diamond Bar in providing professional services
on the following tasks:
1. Citywide Traffic Counts Inventory ($33,545)
We will collect weekday AM (7-9) and PM (4-6) peak period turning movement traffic
counts at 73 signalized intersections and 24-hour daily traffic counts at 74 roadway
segments in the City of Diamond Bar. The traffic counts will be used to achieve the
following objectives:
• Monitor traffic growth on City streets in comparison to previous traffic counts
• Update the corridor performance and cost/benefit analysis for the biannual
Report Card
• Develop maintenance of traffic (MOT) strategies for upcoming construction
projects and activities
• Develop adaptive signal timing plans for City streets
The traffic counts will be submitted to the City in both database and graphic formats.
We will discuss with the City on potential to develop traffic operations network to
report level of service (LOS) for each of the study intersections.
2. Traffic Safety Analysis ($2,800)
As part of preparation of the Report Card, we will conduct traffic safety analysis for the
study arterials in the City of Diamond Bar, which include traffic collision data summary
between 2009 and 2013, accident reduction and safety benefit assessment between
analysis years, and overall cost/benefit analysis for entire City as well as each study
corridor. The safety analysis will be included in the 2015 Report.
Anna Luo, P.E., Associate
Fehr & Peers
8141 E. Kaiser Boulevard I Suite 110 I Anaheim, CA 92808 1 (714) 941-8800 I Fax (949) 859-3209
www.fehrandpeers.com
CITY COUNCIL
Agenda # 6.8
Meeting Date: 10/6/15
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Manag r
TITLE: APPROVE AMENDMENT #5 TO THE CONTRACT WITH VALLEYCREST
LANDSCAPE MAINTENANCE TO ADD ADDITIONAL SERVICES TO THEIR
CONTRACT TO REMOVE TURF FROM THE MEDIANS ALONG DIAMOND BAR
BOULEVARD AND REPLACE IT WITH DROUGHT TOLERANT PLANTING
MATERIAL AND MULCH, PLUS RETRO -FIT THE IRRIGATION SYSTEM AS
NECESSARY TO MEET STATE WATER BOARD REQUIREMENTS, IN THE AMOUNT
OF $539,465.46 FOR A TOTAL AUTHORIZATION NOT TO EXCEED $933,460.46
FOR THE 2015/16 FISCAL YEAR; PLUS APPROPRIATE $539,510 OF
METROPOLITAN WATER DISTRICT (MWD) GRANT FUNDS TO THE 2015/16 FY
BUDGET FOR THIS PROJECT.
RECOMMENDATION: Approve.
FINANCIAL IMPACT: Approval of this contract will authorize staff to expend up to $539,465.46 for the
removal and replacement of turf on the medians along Diamond Bar Boulevard. Diamond Bar has
been awarded a grant for $539,510 from Metropolitan Water District (MWD) for this project.
BACKGROUND: On May 18, 2015, the California State Water Board enacted drought -related
emergency restrictions that prohibits the watering of ornamental turf on public street medians with
potable water between June 1, 2015 and February 29, 2016. City staff turned off the sprinklers for the
turf on all medians along Diamond Bar Boulevard. The sprinklers have remained off and much of the
turf has turned brown. The trees in the medians are being watered weekly with a water truck and this
activity has prevented all the turf from dying. The State water board restrictions do allow the irrigation
of trees, shrubs and drought tolerant plants. Therefore, staff intends to replace the turf in all the
medians along Diamond Bar Boulevard with drought tolerant plants and mulch, and to retrofit the
irrigation system from over -spray to drip/bubbler, which will irrigate the existing trees and the new
plants. Staff has applied for and has been awarded a grant from the MWD for $539,510 to pay for this
work.
Staff released an RFP to solicit bids for this project. The bid process included a required site -visit by
the contractors to all of the medians along Diamond Bar Boulevard that will have the turf removed
and re -planted. Four companies participated in the site visits and two companies submitted bids,
ValleyCrest Landscape Maintenance and Excel Landscape. ValleyCrest submitted the low bid of
$539,465.46, Excel's bid was only slightly higher at $539,504.
ValleyCrest is currently under contract with the City to maintain the City's parks. Their current contract
is from 7/1/15 until 6/30/16 and totals $393,995. It was approved by the City Council on 6/2/15.
Section 4 of the specifications for this contract allows the City Council to add additional services to
the contract. Staff recommends that the City Council approve amendment #5 to the contract with
ValleyCrest Landscape Maintenance to add additional services to their contract to remove turf from
the medians along Diamond Bar Boulevard and replace it with drought tolerant planting material and
mulch, plus retro -fit the irrigation system as necessary to meet State Water Board requirements, in
the amount of $539,465.46 for a total authorization not to exceed $933,460.46 for the 2015/16 fiscal
year. Staff is also requesting that the City Council appropriate $539,510 of Metropolitan Water District
(MWD) grant funds to the 2015/16 FY budget for this project.
DISCUSSION: The scope of work that will be completed by ValleyCrest on all the medians along
Diamond Bar Boulevard includes the removal of the turf, retrofitting the irrigation system, planting
drought tolerant plants and placing 2" of mulch over the medians. The MWD has a deadline of
January 7, 2016 for all work to be completed. Photos of the completed work must be submitted to the
MWD by the deadline to receive the grant funds.
PREPARED AND REVIEWED BY:
Community Services Director
Attachments: Amendment #5 dated October 6, 2015
Amendment #4 dated June 03, 2015
Proposal from ValleyCrest Landscape Maintenance dated August 7, 2015 for
Diamond Bar Boulevard Turf Conversion.
Request for Proposals dated August 3, 2015
Maintenance Services Agreement dated 6/21/2011.
Section 4 of Specifications, Additional Work, dated 7/1/2007
FIFTH AMENDMENT
TO
MAINTENANCE SERVICES AGREEMENT
This Fifth Amendment to Maintenance Services Agreement ("Fifth Amendment") is made and
entered into as of October , 2015, by and between the City of Diamond Bar, a municipal
corporation ("City"), and ValleyCrest Landscape Maintenance, Inc. a California corporation (herein
referred to as the "Contractor") with reference to the following:
A. The City and the Contractor entered into that certain Parks Maintenance Services
Agreement dated as of July 1, 2011, which is incorporated herein by this reference (the "Original
Agreement").
B. The Original Agreement has been amended on four occasions, including an
amendment to extend the term thereof through June 30, 2016 (the "Amendments").
C. The City and the Contractor desire to amend the Original Agreement and Amendments
to modify, amend and supplement certain portions of the Original Agreement and Amendments
including, but not limited to, additional services relating to removal of turf, retrofitting of irrigation
systems and replacement with drought tolerant plantings in medians at various locations in the City.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein
shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original
Agreement and as modified by the Amendments, is hereby amended, modified and supplemented to
include the services described on Exhibits "B" and "C" attached hereto (hereafter, the "Work") and
incorporated herein by this reference.
3. Compensation. The total not -to -exceed compensation set forth in Section 4 of the
Original Agreement and as amended by the Amendments was the sum of Three Hundred Sixty -Eight
Thousand Nine Hundred Ninety -Five Dollars ($368,995), plus $25,000 for additional work that may be
assigned. Section 4 of the Original Agreement, and as amended by the Amendments, is hereby
amended by this Fifth Amendment to provide for an increase in the not -to -exceed amount of Five
Hundred Thirty Nine Thousand Four Hundred Sixty -Five Dollars and Forty -Six Cents ($539,465.46),
for a total not -to -exceed amount of Nine Hundred Thirty -Three Thousand Four Hundred Sixty Dollars
and Forty -Six Cents ($933,460.46), plus $25,000 for additional work that may be assigned. This
amount shall not be exceeded without the prior written authorization of the City.
4. Time of Completion. Contractor agrees to commence the Work within five (5) days of
being notified by the City in writing to proceed and to diligently prosecute completion of the Work
within 60 days thereof or as may otherwise be agreed to by and between the City and Contractor.
S. Time Is of the Essence. Time is of the essence in this Fifth Amendment. In executing
this Fifth Amendment Contractor acknowledges that it is aware that City has received a grant to pay
for the Work. A condition of the allocation of the grant funds is that such Work must be completed by
January 7, 2016. Contractor's failure to timely perform the Work by the date set forth in Section 4 of
this Fifth Amendment may result in the City incurring damages in the amount $539,465.46.
1115724.1
Contractor shall do all things necessary and incidental to the prosecution of the Work to complete the
Work within the time set forth in Section 4. If Contractor believes that the City has caused any delays
in performance of the Work it must specify in writing the nature of the delay and the extent thereof
within 10 days of the time the delay occurs. Contractor's sole remedy for delays outside its control
shall be an extension of time.
6. Prevailing Wage. Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to
pay not less than the general prevailing rate of per diem wages for work of a similar character in the
locality in which the public works is performed, and not less than the general prevailing rate of per
diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial
Relations of the State of California is required to and has determined such general prevailing rates of
per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the
City Clerk of the City of Diamond Bar, 21810 Copley Drive, Diamond Bar, California, and are
available to any interested party on request. City also shall cause a copy of such determinations to
be posted at the job site.
The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for
each laborer, workman or mechanic employed for each calendar day or portion thereof, if such
laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore
stipulated for any work done under this Agreement, by him or by any subcontractor under him.
The Contractor and any of its subcontractors must be registered with the Department of
Industrial Relations pursuant to Labor Code section 1725.5, which precludes the award of a contract
for a public work on any public works project awarded after April 1, 2015. This Agreement is subject
to compliance monitoring and enforcement by the Department of Industrial Relations.
7. Termination. With respect to the Work to be performed this Fifth Amendment only, the
following termination provision shall apply. City may terminate this Fifth Amendment with or without
cause upon fifteen (15) days' written notice to Contractor. The effective date of termination shall be
upon the date specified in the notice of termination. In the event of such termination, City agrees to
pay Contractor for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Contractor shall discontinue performing
services.
8. Integration. This Fifth Amendment and all attachments hereto integrate all of the terms
and conditions mentioned herein, and supersede all negotiations with respect hereto. This Fifth
Amendment amends, as set forth herein, the Original Agreement and the Amendments, and except
as specifically amended hereby, the Original Agreement and the Amendments shall remain in full
force and effect. To the extent that there is any conflict or inconsistency between the terms and
provisions of this Fifth Amendment and the terms and provisions of the Original Agreement and the
Amendments, the terms and provisions of this Fifth Amendment shall control.
1115724.1
IN WITNESS hereof, the parties enter into this Fifth Amendment on the year and day first
above written.
"CONTRACTOR" "CITY"
VALLEYCREST LANDSCAPE MAINTENANCE CITY OF DIAMOND BAR
*By:
Printed Name:
Title:
*By:
Printed Name:
Title:
1115724.1
IIn
Steve Tye, Mayor
Attest:
Tommye Cribbins, City Clerk
Approved as to form:
David DeBerry, City Attorney
AMENDMENT #4 TO CONTRACT AGREEMENT
THIS CONTRACT AMENDMENT is made this 3rd day of June, 2015 by and between the CITY OF DIAMOND BAR, a
municipal corporation of the State of California ("CITY") and VALLEYCREST LANDSCAPE MAINTENANCE,
("CONTRACTOR')
Recitals:
a. CONTRACTOR entered into a two year AGREEMENT with CITY effective July 1, 2011 ("the
AGREEMENT') for Landscape Maintenance at locations listed in Exhibit A.
b. Term of AGREEMENT was extended by the City Council for two years for the term of, July 1, 2013 to
June 30, 2015,
c. Parties desire to amend the AGREEMENT to extend the term for one year, July 1, 2015 to June 30, 2016
for the total annual amount of $368,995, with an authorized amount of an additional $25,000 for as
needed work as assigned.
Now, therefore, the parties agree to amend the AGREEMENT as follows:
Section 1 — Term of AGREEMENT provided in Section 3 is amended by extending the term for one year, July 1,
2015 to June 30, 2016.
Section 2 — Compensation of AGREEMENT provided in Section 4 shall remain $368,995 annually, with an
authorized amount of an additional $25,000 for as needed work as assigned.
Except as provided above, the AGREEMENT is in all other respects in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #4 TO AGREEMENT on the date and year
first written above.
ATTEST:
CITY OF DIAMOND BAR
A Municipal Corporation
Of the State of California
Signed
Steve Tye
Title: Mayor
APPROVED TO FORM:
City Attorney
VALLEYCREST LANDSCAPE MAINTENANCE
Contractor
Signed
Title
City Clerk
Va I I eyCrest August 07, 2015
Landscape Maintenance Page l of
Proposal for Extra Work at
City of Diamond Bar
Property Name City of Diamond Bar Contact Anthony Jordan
Property Address 21825 E Copley Drive To City of Diamond Bar
Diamond Bar, CA 91765 Billing Address 21825 E Copley Drive
Diamond Bar, CA 91765
Project Name Diamond Bar Blvd Turf Conversions
Project Description Diamond Bar Blvd Turf Conversions - Medians 1- 42
Scope of Work
QTY
UoMISIze
Material/Description
Unit Price
Total
...........................................................................................................................
Demo
_......_...._..-_................_..............................
_..............................................................
Subtotal
-
$131,155.43
269,752.00
SQUARE FEET
Spray. Turf (2) applications and Scalp
$.08
$22,659.17
66,973.00
SQUARE FEET
Physically remove 18" of turf along the hardscape edges
$1.62
$108,496.26
only and dispose of debris
Shrubs & Mulch
Subtotal
$108,546.22
7,673.00
EACH
1 Gal Shrubs (72" o.c.)
$5.44
$41,721.94
15,346.00
EACH
21 Gram Tablets - Fertilizer Tablets for new plants
$.54
$8,337.48
1,598.00
CUBIC YARD
Bark Mulch at 2" deep
$36.60
$58,486.80
Irrigation
Subtotal
$208,171.03
Retrofit existing irrigation system to point source drip for
56,198.00
LINEAR FEET
new shrubs utilizing the existing mainlines and irrigation
$1.92
$107,900.16
valves. Includes addition of inline pressure regulator and
filter.
Retrofit existing irrigation system to inline drip for existing
71,418.00
LINEAR FEET
trees utilizing the existing mainlines and irrigation valves.
$1 40
$100,270.87
Includes addition of inline pressure regulator and filter.
(Separate Valve for Trees, where available)
1.00
LUMP SUM -
Provide As -Built Irrigation Charts
$.00
$.00
Rentals and
Traffic Control
Subtotal
$91,592.78
15.00
WEEK
Skid -Steer Wheeled Loader w] bucket Weekly Rate
$810.01
$12,150.16
7.00
WEEK
(2) Sod Cutter - Weekly Equipment Rate
$681.04
$4,767.27
200.00
HOUR
Skid -Steer Operator
$100
$19,999.84
15.00
WEEK
Traffic Control Weekly Rate
$3,645.03
$54,675.51
Post Installation Maintenance
Subtotal
$.00
12.00
WEEK
Post Installation Maintenance
$.00
$.00
Prevailing Wages -
Please note that all work has been bid under the craft of "Landscape Maintenance Laborer" with a
total hourly rates to
be no less than $10.145. The exception to this is the labor for
the skid steer operator which will be
paid under the craft
of"Landscape Operating Engineer" with a total hourly rate to
be no less than $55.81. Attached to
this proposal are the General Prevailing Wage Determinations for these respective crafts.
THIS IS NOT AN INVOICE
This proposal is valid for 60 days unless otherwise approved by ValleyCrest Landscape Maintenance, Inc.
VelleyCrest Landscape Maintenance, Inc. 18726 Calabash Ave,Fontana, CA 92335 ph, (969)349-1802 fax (951) 350-92201w svalleyvestcpm
Disclaim, Note these plans are to be used as a design and build project and may not be used for bidding purposes.
Lr�Landscape Maintenance
ValleyCrest
Proposal for Extra Work at
City of Diamond Bar
For internal use only
SO#
JOB# 322000601
Service Line 130
August 07, 2015
Page 2 of 3
Total Price $539,465.46
THIS IS NOT AN INVOICE
This proposal is valid for 60 days unless otherwise approved by ValleyCrest Landscape Maintenance, Inc.
ValleyCrest Landscape Maintenance, Inc. 18726 Calabash Ave, Fontana, CA 92335 ph. (909) 349-1802 fax (951) 350-92201 w .valleycrestcom
Cisdaimer: Note these plans are to be used as a design and build project and may not be used for bidding purposes.
Tuhlbaghia violacea
Variegated Society Garlic
0
ValleyCrest
Landscape Maintenance
'Little Jalui Bottlebrush
Red Carpet Roses
Rosemary prostrus
Trialing Rosemary
Mrdilenbergia rigens
Deer Grass
City of Diamond Bar- Proposed Drought Tolerant Plant
Palette
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Exhibit A
VALLEYCREST LANDSCAPE MAINTENANCE
Facility Maintenance Locations
(7/1/15 — 6/30/16)
1. Diamond Bar Center — 1600 S. Grand Ave.
2. Paul C. Grow Park — 23281 Forest Canyon Drive
3. Heritage Park — 2900 Brea Canyon Road
4. Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 S. Diamond Bar Blvd.
5. Maple Hill Park — 1309 S. Maple Hill Road
6. Pantera Park — 738 Pantera Drive
7. Peterson Park — 24142 E. Sylvan Glen Drive
8. Ronald Reagan Park — 2201 Peaceful Hills Road
9. Starshine Park — 20839 Starshine Road
10. Summitridge Park — 1425 Summitridge Drive
11. Sycamore Canyon Park — 22930 Golden Springs Drive
12. Sycamore Canyon Mesa Trail & Trail Head
2015/16 Contract Amount: $368,995
2015/16 Potential As -Needed Work 25,000
2015/16 FY Authorization $393,995
Exhibit "B"
REQUEST FOR PROPOSAL
The City of Diamond Bar is seeking qualified Contractors for the Removal and
Replacement of Turf on Medians along Diamond Bar Boulevard to meet the
requirements of the State Water Board and the Metropolitan Water District Grant for
Replacing Turf with California Friendly Landscape.
Released Monday, August 3, 2015
Proposals are due no later than Tuesday, September XX, 2015 at 4:30 P.M.
Introduction
On May 18, 2015, the California State Water Board enacted drought -related emergency
restrictions that prohibits the watering of ornamental turf on public street medians with potable
water. City staff turned off the sprinklers for the turf on all medians along Diamond Bar
Boulevard. The sprinklers have remained off and much of the turf has turned brown. The trees
in the medians are being watered weekly with a water truck and this activity has prevented all
the turf from dying. The State Water Board restrictions do allow the irrigation of trees, shrubs
and drought tolerant plants. Therefore, staff is seeking a contractor to replace the turf in all the
medians along Diamond Bar Boulevard with drought tolerant plants and mulch, and to retrofit
the irrigation system from over -spray to drip/bubbler, which will irrigate the existing trees and
the new plants. Diamond Bar has been awarded a grant from the Metropolitan Water District
(MWD) to fund this work, and the completed project must meet the requirements of the MWD.
Scope of Work
There is approximately 269,752 sq. ft. of existing turf to remove and replace.
The proposal must provide for the following services:
1. Spray existing turf to ensure it is dead and then scalp all turf.
2. Remove at least 18" of turf along the curbs and dispose of properly.
3. Retro -fit existing irrigation system to drip and/or drip/bubbler to irrigate new planting material
and existing trees; provide as -built irrigation charts.
4. Provide new planting material that meets the definition of California Friendly Landscape as
defined by MWD with coverage of at least 6' on center; properly fertilize all new plants.
5. Place at least 2" depth of bark mulch on all medians where turf was removed.
6. Follow CalTrans W.A.T.C.H. traffic control requirements to create a safe work environment.
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Clean-up
Contractor is responsible for all site clean-up. At the end of each work day the site should be
left in good standing condition with all debris and trash properly and legally disposed of at
Contractor expense. Also, the Contractor will be prohibited from disposing of construction
debris in City facility trash containers.
Locations
All medians with turf located in the center of the roadway along Diamond Bar Boulevard, from
Temple Avenue to the 57 Freeway overcrossing, including the median at the 57 Fwy on-ramp.
There is approximately 269,752 sq. ft. of existing turf.
Job Walk
Please contact Anthony Jordan to schedule a required site visit.
aiordan(aD_diamondbarca.gov or 909.839.7063
Proposal Deadline
A complete response must be submitted to Anthony Jordan no later than Tuesday,
September XX, 2015 at 4:30 P.M. Postmarks are not acceptable.
Selection Process
After the submittal deadline, a telephone interview may be conducted to review the proposal.
Questions about the RFP or the selection process may be directed to Anthony Jordan.
Please submit proposal to:
City of Diamond Bar
Community Services Department
Attention: Anthony Jordan, Parks & Maintenance Superintendent
21810 Copley Drive
Diamond Bar, CA 91765-4178
Fax 909.348.8316; email: Anthony Jordan, aiordan(ZDdiamondbarca.gov
Attachment: Map showing location of Medians along Diamond Bar Boulevard
PARKS MAINTENANCE SERVICES AGREEMENT
THIS AGREEMENT is made as of June 21. 2011 by and between the City of Diamond Bar, a
municipal corporation ("City") and ValleyCrest Landscape Maintenance ("Contractor")-
RECITALS
"Contractor").
RECITALS
A. City desires to utilize the services of Contractor as an independent contractor to provide
landscape maintenance services.
B. Contractor represents that it is fully qualified to perform such services by virtue of its
experience and the training, education and expertise of its principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions
herein contained, the parties hereto agree as follows:
1. Contractor's Services. Contractor shall furnish all necessary labor, tools, materials,
appliances, and equipment for and do the work for Parks Maintenance Services in the City of
Diamond Bar. The work to be performed shall be in accordance with the Specifications dated July
1, 2007.
2. Incorporated Documents To Be Considered Complementary. The Specifications
(Exhibit "A") are incorporated herein by reference and made a part hereof with like force and effect as
if set forth in full herein. The Specifications, CONTRACTOR'S Proposal dated May 4, 2011 (Exhibit
"B"), together with this written agreement, shall constitute the contract between the parties. Should it
be ascertained that any inconsistency exists between the aforesaid documents and this Agreement,
the provisions of this Agreement shall control.
3. Term of Agreement. This Contract and unit prices shall take effect July 1, 2011, and
remain in effect, unless earlier terminated pursuant to the provisions of Section 13 herein, until June
30, 2013, This Agreement may be extended as set forth in Section 14.
4. Compensation. City shall pay to the Contractor for furnishing all material and doing the
prescribed work an annual amount not to exceed the grand total of Three Hundred Sixty -Two
Thousand Nine Hundred Ninety -Five Dollars ($362,995) in accordance with the unit rates set forth
in the Compensation Schedule attached hereto as Exhibit "C" and incorporated herein by reference.
Payment will be made only after submission of proper invoices in the form specified by City.
5. Addresses,
City: James DeStefano, City Manager Contractor:
City of Diamond Bar ValleyCrest Landscape Maintenance
21825 Copley Drive 8726 Calabash Road
Diamond Bar, CA 91765-4178 Fontana, CA 92335
6. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City
or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control
over the conduct of Contractor or any of Contractor's employees, except as set forth in this
Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents
or employees are in any manner agents or employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency regarding
the independent contractor status of Contractor and the audit in anyway fails to sustain the validity of
a wholly independent contractor relationship between City and Contractor, then Contractor agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and
any appeals relating thereto.
C. Contractor shall fully comply with the workers' compensation law regarding
Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City
harmless from any failure of Contractor to comply with applicable worker's compensation laws. 'City
shall have the right to offset against the amount of any fees due to Contractor under this Agreement
any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6..
D, Contractor shall, at Contractor's sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing requirements, 'includidg
but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and
California Air Resources Board. Contractor further agrees to indemnify and hold City harmless from
any failure of Contractor to comply with the requirements in this Section 6, Additionally, the City shall
have the right to offset against the amount of any fees due to Contractor under this Agreement for
any amount or penalty levied against the City for Contractor's failure to comply with this Section 6.
7. Standard of performance. Contractor shall perform all work at the standard of care
and skill ordinarily exercised by members of the profession under similar conditions.
S. indemnification. Contractor shall indemnify, defend with counsel approved by City,
and hold harmless City, its officers, officials, employees and volunteers from and against all liability,
loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's
negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to
comply with any of its obligations contained in this Agreement, except such loss or damage which is
caused by the sole active negligence or willful misconduct of the City (meaning that Contractor shall
indemnify and defend City notwithstanding any alleged or actual passive negligence of City which
may have contributed to the claims, damages, costs or liability): Should City in its sole discretion find
Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of
defense, including without limitation reasonable attorneys fees, expert fees and all other costs and
fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and
its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to
have been the result of the Contractor's negligence, recklessness or willful misconduct. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is
permitted by the law of the State of California and will survive termination of this Agreement,
9. Insurance. Contractor shall at all times during the terrn.of this -Agreement carry,
maintain, and keep.in full force and effect, with an insurance company authorized to-do business in
the State of California and approved by the City (1) a policy or policies of broad -farm comprehensive.
general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage
against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its
officers, employees, agents, and independent contractors in performance of services under this
Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00; (3) automotive
liability insurance, with minimum combined single limits coverage of $500,000.00; (4) worker's
compensation insurance with a minimum limit of $500,000.00 or the amount required by law,
whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as
additional insured on the policy(les) as to comprehensive general liability, property damage, and
automotive liability. The, policy(ies) as to comprehensive general liability, property "damage, and
automobile liability shall provide that they are primary, and that any insurance maintained by the City
shall be excessInsurance only.
A. All insurance policies shall provide that the insurance coverage
shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of
additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty
(30) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or otherwise
modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Contractor
pursuant to the terms of this Agreement; shall be issued by an insurance company which is
authorized to do business in the State of California or which is approved in writing by the City; and
shall be placed with a current A.M. Best's rating of no less that A VII,
C. Contractor shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurancerequirements above, and (2)
insurance policy endorsements indicating compliance with all other minimum insurance requirements
above, not less than one (1) day prior to beginning of performance under this Agreement.
Endorsements shall be executed on City's appropriate standard forms entitled "Additional insured
Endorsement', or a substantially similar form which the City has agreed in writing to accept.
D. All policies required by this Agreement shall allow City, as additional insured, to
satisfy the self-insured retention ("SIR") andlor deductible of the policy in .lieu of the Owner (as "the
named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR
or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner
understands and agrees that satisfaction of this requirement is an express condition precedenttothe
effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible
constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's
behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as
an additional insured under the policy, City may include such amounts as damages in any action
against Owner for breach of this Agreement in addition to any other damages incurred by City due to
the breach.
% Confidentiality. Contractor in the course of its duties may have access toconfidential
data of City, private individuals, or employees of the City. Contractor covenants that all data,
documents, discussion, or other information developed or received by Contractor or provided for
performance of this Agreement are deemed confidential and shall not be disclosed by Contractor
without written authorization by City. City shall grant such authorization if disclosure is required by
law. All City data shall be returned to City upon the termination of this Agreement. Contractor's
covenant under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in
connection with certain projects, the City shall not, except with Contractor's prior written consent, use
the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Contractor in'the peiforrnance of
this Agreement shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Contractor may, however, make and retain such copies of said documents
and materials as Contractor may desire.
12. ConfNct of Interest
A. Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which may be affected by the services to be performed by Contractor under
this Agreement, or which would conflict in any manner with the performance -of its services hereunder.
Contractor further covenants that, in performance of this Agreement, no person having any such
interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having ch'
interest which would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Contractor covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
performance of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement.
13. Termination. Either party may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to the other party. The effective date of termination shall be upon the
date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth
(15th) day following delivery of the notice. In the event of such termination, City agrees to pay
Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately
upon receiving written notice of termination, Contractor shall discontinue performing services.
14. Extension Option.
A. The City Council shall have the option to extend this Agreement for no more than
one year, as set forth in Section 14. C., subject to the same terms and conditions contained herein,
by giving Contractor written notice of exercise of this option to renew at least thirty (30) days prior to
the expiration of the initial term of this Agreement, or of any additional one (1) year or multiple year
extensions.
B. The City Council shall also have the option to extend this Agreement for a multiple
year period (up to three years), if the contractor agrees to waive its opportunity to receive a CPi
increase during the entire extension period. If this option is selected, Contractor obtains the right to
terminate the contract after the first year of the multiple year period, with 180. days written notice to
the City. The City shall retain its right to terminate this Agreement, without cause, with 30 days
written notice to the Contractor, per saction 13, above. City shall provide Contractor written notice
Of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial term of
this Agreement, or of any additional one (1) year or multiple year extensions.
C. In the event the ,city Council exercises its option_ to extend the 'term of this
Agreement for one or more additional one year periods asset forth in Section 14. A., the Contractor's
unit prices shall be subject to adjustment at the commencement of the extended term and annually
thereafter ("the adjustment date") as follows:
Any increase in compensation will be negotiated between the City and the contractor, with the
limits being no increase to a maximum of the cost of living.
The increase, if any, will be calculated with reference to cost of living during the previous year.
If the increase is approved by the City Council, the increase will be calculated by adding tha-
Contractor's monthly compensation, the amount, if any, obtained by multiplying the contractor's
compensation as of the adjustment date by the percentage by which the Consumer Price
Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month
immediately preceding the Adjustment Date (the "Index Month") reported by the Bureau of
Labor Statistics of the United. States Department of Labor; has increased over the CPI for the
month one year prior to the Index Month. If the Index is discontinued,'the Director's office
shall, at its discretion-, substitute for the Index such other similar index as it may deem.
appropriate.
15. Personnel. Contractor represents that it has, or will secure at its own expense, all
personnel required to perform the services under this Agreement. All of the services required under
this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in
the work shall be qualified to perform such services. Contractor reserves the right to determine the
assignment of its own employees to the performance of Contractor's services under this Agreement,
but City reserves the right, for good cause, to require Contractor to exclude any employee from
performing services on City's premises.
16. Prevailing Wage. Notice is hereby given that in accordance with the provisions of
California Labor Code, Division 2, Pari 7, Chapter 1, Articles 1 and 2, the Contractor is required to
pay not less than.the general prevailing rate of per diem wages for work of a similar character in the
locality in which the public works is performed, and not less than the general prevailing rate of per
diem wages for holiday and overtime work. in that regard, the Director of the Department of Industrial
Relations of the State of California is required to and has determined such general prevailing rates of
per diem wages. Copies of such prevailing rates of per diem wages are'on file in the Office of the
City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar,. California, and are
available to any interested party on request.. City also shall cause a copy of such determinations to
be posted at the lob site.
The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars
($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if
such, laborer, workman or mechanic is paid fess than the general prevailing rate of wages
hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor
under him.
17, Non -Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will comply
with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be
limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment
advertising; layoff or termination; -rates of pay or other forms of compensation; and selection for
training, including apprenticeship.
B. _ Contractor will, in all solicitations or advertisements for employees placed by or
on behalf of Contractor state either that it is an equal opportunity employer or that at[ qualified
applicants will receive consideration for employment without regard to race, color, creed, religion, sex,.
marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or
sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
18. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor
the performance of any of Contractor's obligations hereunder, without the prior written consent of City,
and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising
hereunder shall be void and of no effect.
19. Compliance with Laws. Contractor shall comply with all applicable laws; ordinances,
codes and regulations of the federal, state, and local governments.
20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or
more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any payment
to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default
which may then exist on the part of Contractor, and the making of any such payment by City shall in
no way impair or prejudice any right or remedy available to City with regard to such breach or default.
21. Mediation. Any dispute or controversy arising under this Agreement, or in connection
with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A
third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs
and expenses thereof shall be borne equally by the parties hereto. In the event the parties are
unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select
such a neutral, third party mediation service and the City Council's decision shall be final. The parties
agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that referral of any such
dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions
precedent to the institution of any action or proceeding, whether at law or in equity with respect to any
such dispute or controversy.
22.. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be
deemed received on (a) the day of delivery if delivered by hand during regular business hours or by
facsimile before or during regular business hours; or (b) on the third business day following deposit in
the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to
such other addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
23. Governing .Law. This Contract shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
. 24. Counterparts. This Agreement may be executed in any number of counterparts, each
of which shall be deemed to be the original, and all of which together shall constitute one and the
same instrument.
25. Records and Audits. The Contractor shall maintain accounts and records, including
personnel, property and financial records, adequate to identify and account for all costs pertaining to
this Agreement and such other records as ,may be deemed necessary by the City to assure proper
accounting. These records will be made available for audit purposes to the City or any authorized
representative, and will be retained five years after final payments are issued and other pending
matters are closed.
26. Entire Agreement. This Agreement, and any other documents incorporated herein by
specific reference, represent the entire and integrated agreement between Contractor and City. This
Agreement supersedes all prior oral or written negotiations, representations or agreements. This
Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the parties which
expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by
the City. Manager or the Mayor and attested by the City Clerk.
27. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this
reference.
IN WITNESS :WHEREOF, the parties have executed this Agreement as of the date first written
above.
"City"
ATTESTjj(:
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By: �ayhl Fri
. Tommy . Cribt ins, City Clerk
Appr awed as to forrn:\
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"CONTRACTOR"
By:
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CITY OF DIAMOND BAR
By:
Ste�te ye, M yor
State of California "CONTRACTOR'S" License No. 266211.
CONTRACTOR'S Business Phone A0,7-3Y9-1Yp2
Emergency Phone 9S/- 851'-ygJr
at which CONTRACTOR can be reached at any time.
EXHIBIT A
SPECIFICATIONS FOR THE MAINTENANCE OF
DIAMOND BAR COMMUNITY PARKS
July 1, 2007
City of Diamond Bar Parks Maintenance Specifications
City of Diamond Bar City -Wide Landscape Maintenance
ADMINISTRATIVE SPECIFICATIONS
1. GENERAL REQUIREMENTS
1.01 The premises shall be maintained with a crisp, clean appearance and all
work shall be performed in a professional, workmanlike manner using quality equipment
and materials.
1.02 Contractor shall provide the labor, materials, and equipment necessary for
the provision of grounds and landscape maintenance services, except as otherwise
specified hereinafter. The premises shall be maintained with nothing but the highest of
standards at no less than the frequencies set forth herein.
1.03 Contractor is hereby required to render and provide landscape and
grounds maintenance services including, but not limited to, the maintenance of turf,
groundcover, shrubs and trees; renovation of turf and groundcover areas; maintain and
prepare ballfields; the pruning of trees and shrubs; providing weed, disease and pest
control; provide specified building custodial services; operating and maintaining
specified components of the irrigation system, maintenance of aquatic areas, and the
maintenance of any appurtenant structures and equipment pursuant to specifications
and frequencies established by the City of Diamond Bar Department of Parks and
Maintenance, as set forth herein or revised by City.
1.04 Contractor shall not work or perform any operations, particularly during
periods of inclement weather, which may destroy or damage groundcover, athletic or
turf areas.
1.05 The Contractor recognizes, that during the course of this Agreement,
other activities and operations may be conducted by City work forces and other
contracted parties. These activities may include, but, not be limited to, landscape
refurbishment, irrigation system modification or repair, construction and/or storm related
operations. The Contractor may be required to modify or curtail certain task and
operations and shall promptly comply with any request therefore by the Director.
1.06 Contractor shall, during the specified hours and days of operation,
respond to all emergencies within two (2) hours of notification.
1.07 The Contractor shall perform a weekly maintenance inspection during
daylight hours of all areas within the premises such inspection shall be both visual and
operational. It shall include operation of all irrigation, lighting and other mechanical
systems to check for proper condition and reliability. Contractor shall take immediate
steps to correct any observed irregularities, and submit a written report regarding such
circumstances to the Director.
2. FACILITIES TO BE MAINTAINED
2.01 The facilities to be maintained under the provisions of this Agreement are
located at the following addresses and locations:
Heritage Park Maple Hill Park
2900 S. Brea Canyon Road 1355 5. Maple Hill Road
Diamond Bar Diamond Bar
City of Diamond Bar PARKS SPI City -Wide Landscape Maintenance
Ronald Reagan Park
2201 S. Peaceful Hills Road
Diamond Bar
Paul C. Grow Park
23281 E. Forest Canyon Road
Diamond Bar
Sycamore Canyon Park
22930 Golden Springs Drive
Diamond Bar
Pantera Drive
738 Pantera Drive
Diamond Bar
Starshine Park
20839 Starshine Road
Diamond Bar
Summitridge Park
1425 Summitridge Drive
Diamond Bar
Peterson Park
24142 E. Sylvan Glen Road
Diamond Bar
Undeveloped Larkstone Park
Larkstone & Dab Court
These facilities are landscaped with turf, groundcover, shrubs, and are irrigated
by manual and/or automatic controlled systems. These areas are further defined on the
plans of record on file with the City of Diamond Bar.
2.02 Contractor acknowledges personal inspection of the facilities and the
surrounding areas.
2.03 With regard to the New Park Sites identified as; Pantera Park and
Larkstone Park. Contractor acknowledges that said sites are in various stages of
development and are not under full operation at the date of execution of this agreement.
Contractor agrees to commence maintenance services at said parks within thirty (30)
days of Director's written notice stating that said parks are in operation and that
specified maintenance services are required for all, or any portion, of the specified New
Park Site.
3. CERTIFICATIONS/REPORTS
3.01 Maintenance Function Report
Contractor shall maintain and keep current a daily report form that records all
Ongoing, Seasonal and Additional Work, maintenance functions performed by
Contractor's personnel. Said report shall be in a form and content acceptable to the
Director and shall be submitted to Director concurrent with the monthly invoicing. The
monthly payment will not be made until such report is received and deemed acceptable
by the Director.
3.02 Certification
Contractor shall complete the attached "Certification Report Form", designated
Exhibit B and shall submit same to Director concurrent with the monthly invoicing The
monthly payment to the Contractor will not be made until such report has been received
and found acceptable by the Director.
City of Diamond Bar PARKS SP2 City -Wide Landscape Maintenance
3.03 Irrigation Schedule
Contractor shall complete and submit a monthly irrigation schedule, Exhibit C for
the coming month, and submit same to Director concurrent with monthly invoicing.
In addition, when applicable, Contractor shall submit with the monthly invoice, a
report indicating those specialty type maintenance operations completed. Said report
shall include the following information:
a. Quantity and complete description of all commercial and organic
fertilizers used.
b. Quantity and label description of all grass seed used.
C. Quantity and complete description of all soil amendments used.
d. A valid licensed California Pest Control Advisor's recommendation
and copies of corresponding pesticide use report signed by a
licensed California Pest Control Operator for all chemical disease
and pest control work performed.
4. ADDITIONAL WORK
4.01 The Director may at his discretion authorize the Contractor to perform
additional work, including but not limited to, repairs and replacements when the need for
such work arises out of extraordinary incidents such as vandalism, Acts of God, and
third party negligence; or improvements in order to add new, modify existing or to
refurbish existing landscaping and irrigation systems. If the Director determines that the
labor for work resulting from vandalism, Acts of God or third party negligence can be
performed by Contractor's present work force, Director may modify the Contractor's On -
Going Maintenance Schedule in order to compensate Contractor for performing said
work. Absent of said modification, any work not provided for elsewhere in this
agreement and authorized by the Director and performed by the Contractor shall be
paid by City as specified in Payment and Invoices, Section 11 of the Agreement.
4.02 Prior to performing any additional work, the Contractor shall prepare and
submit a written description of the work with an estimate of labor and materials. No work
shall commence without the written authorization from the Director. Notwithstanding the
above authorization, when a condition exists wherein there is imminent danger of injury
to the public or damage to property, the Director may verbally authorize the work to be
performed upon receiving a verbal estimate from the Contractor. However, within
twenty-four (24) hours after receiving a verbal authorization, the Contractor shall submit
a written estimate to the Director for approval.
4.03 All additional work shall commence on the specified date established and
Contractor shall proceed diligently to complete said work within the time allotted.
4.04 Additional compensation may be authorized at the discretion of the
Director, for those "Seasonal Specialty", or "Additional Work" functions deemed
necessary and authorized by the Director.
4.05 Contractor may also be requested to provide casual labor services for City
Special Events, City emergencies or for other events and activities as approved by the
Director.
City of Diamond Bar PARKS SP3 City -Wide Landscape Maintenance
5. CONTRACTOR'S DAMAGES
5.01 All damages incurred to existing facilities by the Contractor's operation
shall be repaired or replaced at the Contractor's expense.
5.02 All such repairs or replacements shall be completed within the following
time limits:
a. Irrigation damage shall be repaired or replaced within one watering
cycle.
b. All damages to shrubs, trees, turf or groundcover shall be repaired
or replaced within five (5) working days.
5.03 All repairs or replacements shall be completed in accordance with the
following maintenance practices.
a. Trees - Minor damage such as bark lost from impact of mowing
equipment shall be remedied by a qualified tree surgeon or
arborist.
- If damage results in loss of a tree, the damaged tree shall be
removed and replaced to comply with the specific instructions of
Director.
b. Shrubs - Minor damage may be corrected by appropriate pruning.
- Major damage shall be corrected by removal of the damaged
shrub and replacement to comply with the provisions in Section 16.
"Pruning and Hedge Trimming - Operation" of the On -Going
Maintenance Specifications.
C. Chemical - All damage resulting from chemical operation, either
spray -drift or lateral -leaching, shall be corrected in accordance with
the aforementioned maintenance practices and the soil conditioned
to insure its ability to support plant life.
6. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
6.01 Should any misunderstanding arise, the Director will interpret this
Agreement. If the Contractor disagrees with the interpretation of the Director, Contractor
shall continue with the work in accordance with the Director's interpretation. Within thirty
(30) days after receipt of the interpretation, Contractor may file a written request for a
hearing before a Disputes Review Panel as provided hereinafter. The written request
shall outline in detail the area of dispute.
6.02 The Disputes Review Panel will be appointed by the Director and will be
composed of not less than three (3) Non -City personnel having experience in the
administration of grounds maintenance contracts. The panel will convene within one (1)
week of appointment in order to hear all matters related to the dispute. The hearing will
be informal and formal rules of evidence will not apply. The Panel will submit its
recommendation to the Director, for his consideration, within one (1) week following the
conclusion of the hearing. The Director shall render an interpretation based upon his
review of the Panel's recommendation.
7. OFFICE OF INQUIRIES AND COMPLAINTS
City of Diamond Bar PARKS SP4 City -Wide Landscape Maintenance
Exhibit "C"
ValleyCrest -- _ -- – — – – August 67, 2015
an'dscape'3bfaintenantte-- 1'a®e1 of 3
Proposal for Extra Work at
City of Diamond Bar
Property Name
City of Diamond Bar
Contact
Anthony Jordan
Property Address
21825 E Copley Drive
To
City of Diamond Bar
-
DiamondBar, CA 91765 - "— _
- -- – -.
Billing Address
-._—"" –
21825 E Copley Drive
Post Installation Maintenance
$36.60
Diamond Bar, CA 91765
Project Name
Diamond Bar Blvd Turf Conversions
$1.92
Project Description
Diamond Bar Blvd Turf Conversions -
Medians 1- 42
Scope
of Work
QTY UoM/Size
Demo
269,752.00 SQUARE FEET
66,973.00 SQUARE FEET
Shrubs & Mulch
7,673.00 EACH
15,346.00 EACH
1,598.00 CUBICYARO
Irrigation
56,198.00 LINEARFEET
71,418.00 LINEAR FEET
1.00
LUMPSUM
Rentals and
Traffic Control
15.00
WEEK
7.00
WEEK
200.00
HOUR
15.00
WEEK
Post Installation Maintenance
Material/Description
Spray Turf (2) applications and Scalp
Physically remove 18" of turf along the hardscape edges
only and dispose of debris
1 Gal Shrubs (72" o.c,) -
21 Gram Tablets - Fertilizer Tablets for new plants
Bark Mulch at 2" deep
Retrofit existing irrigation system to point source drip for
new shrubs ulilizing the existing mainlines and irrigation
valves. Includes addition of inline pressure regulator and
filter.
Retrofit existing irrigation system to inline drip for existing
trees utilizing the existing mainlines and irrigation valves.
Includes addition of inline pressure regulator and filter.
(Separate Valve for Trees, where available)
Provide As -Built Irrigation Charts
Skid -Steer Wheeled Loader w/ bucket Weekly Rate
(2) Sod Cutter- Weekly Equipment Rate.
Skid -Steer Operator
Traffic Control Weekly Rate
Unit Price
......................
.................
Subtotal
$.0B
$1.62
Subtotal
$5.44
$.54
$36.60
Subtotal
$1.92
$1.40
$.00
Subtotal
$810,01
$681,04
$100
$3,645.03
Subtotal
12.00 WEEK Post Installation Maintenance $.00
Prevailing Wages -Please note that all work has been bid under the craft of "Landscape Maintenance Laborer" with a.
total hourly rates to be noless than $10,145. The exception to this Is the labor for the skid steer operator which will be
paid under the craft of"Landscape Operating Engineer' with atotal hourly rate to be no less than $55.81. Attached to
this proposal are the General Prevailing Wage Determinations for these respective crafts,
THIS IS NOT AN INVOICE
This proposal is valid for 60 days unless otherwise approved by ValleyCrest Landscape Maintenance, Inc.
VapeyCreat Landscape Maintenance inn 18725 Calabash Ava, Forum, CA 92335 ph(909) 349-1602 fax (951) 350.92201 w yvalleyoxa�onm
Cladalmac Note Nese plans are b be used as a design and build pmjazi and may not ba used for blduflng purposes.
Total
............. I ......
.
$131,155.43
$22,659.17
$108,496.26
$168,546.22
$41,721.94
$8,337.48
$58,486.80
$208,971.03
$107,900.16
$100;270.87
$.00
$91,592.78
$12,150.15
$4,767.27
$19,999.84
$54,675.51
$.00
$.06
I&ValleyCrest
Landscape Maintenance
Proposal for Extra Work at
City of Diamond Bar
For Internal use only,
SO#
JOB# 322000601
Service Line 130
August 07, 2015
Page2 of 3
Total Price $539,465.46
THIS IS NOTAN INVOICE
This proposal is valid for 60 days unless otherwise approved by ValleyCrest Landscape Maintenance, Inc
ValleyCrest "Necapa Mainlenanre, Inc. I find Calabash Ave, Fonfana,CA 92335 ph. (909) 349-1802 fax (951) 350-52201 w,uw.valleycrestcom
Olsclaimen Note these plans we to be used as a design and build project and may not be used for bidding purposes.
TuEbaghia violacea
Variegated Society Garlic
'Little Tokui Bottlebmal,
Rosemary prostrus
Trialing Rosemary
Muhlenbergia rigex
Deer Grass
Red Carpet Roses
ValleyCrest City of Diamond Bar— Proposed Drought Tolerant Plant
`.da npe MMM ... °" Palette
Legend
ntrees
_
Carpet roses
mr-
r.
Rosemary Socie
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TO: CITY CLERK
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
(e DATE
Y
M
.G -
to - 6 -tom
(Optional)
I expect to address the Council on the subject agendalsubject item. Please have the Council Minutes
reflect my name and address as written above.
Ah
Sig ure
This document is a public record subject to disclosure under the Public Records Act.
TO: CIT`( CLERK
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
f--OCT-� '� DATE:
9.N]1I2i
(Optional) (Optional)
I expect to address the Council on the subject agendalsubject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
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VOLUNTARY REQUEST TO ADDRESS THE C@TY COUNCIL
TO: CITY CLERK
FROM: R� v.L'I�- - Ac DATE:
ADDRESS: PHONE:
(Optional)
AGENDA#/SUBJECT: j1°t",
(Optional)
expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK n ,,
FROM: il� �i elry o i I DATE:
ADDRESS: PHONE:
(Optional) o (Optional)
ORGANIZATION:✓t
1
AGENDA#/SUBJECT: �
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above. �r
t v kA
Signature
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