Loading...
HomeMy WebLinkAbout09/10/2015 - AGENDA - Regular MeetingNIII z"IN. ........ .. I September 109 2015 7:00 P.M., Regular Meeting Diamond Bar City Hall Windmill Community Room 21810 Copley Drive Diamond Bar California Ted Carrera Ken Mok Surendra Mehta Ed Pechy Manisha_ i Written materials distributed to the Traffic and Transportation Commission within 72 hours ofthe Traffic and Transportation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Public Works Department located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call (909) 839- 7040 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance, or accommodation(s) in order to communicate at a City public meeting must inform the Public Works Department at (909) 839-7040 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Community Room and encourages you to do the same CITY OF DIAMOND BAR "MA.FFW,V!T AGENDA September 10, 2016 DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM 21810 COPLEY DRIVE, DIAMOND BAR CALL TO ORDER: 7:00 p.ri] PLEDGE OF ALLEGIANCE: Commissioner Pechy ROLL CALL: Commissioners Mehta, Pechy, Sulakhe, Vice -Chair Mok, Chair Carrera I. APPROVAL OF MINUTES A. Minutes of August 13, 2015 11. PUBLIC COMMENTS This is the time and place for the general public to address the Commission. Items to be discussed here are those which do not already appear on this agenda. 111. ITEMS FROM STAFF A. Traffic Enforcement Update * 1. Citations: June, July & August 2015 2. Collisions: June, July & August 2015 3. Street Sweeping: June, July & August 2015 IV. OLD BUSINESS V. NEW BUSINESS VI. STATUS OF PREVIOUS ACTION ITEMS VII. ITEMS FROM COMMISSIONERS VIII. INFORMATIONAL ITEMS A. Traffic Signal Infrastructure Upgrades Project B. Comprehensive Groundwater Drainage Study C. Morning Canyon Road Rehabilitation Project 'b. Area 3 Road Maintenance Project E. Gas Company Upgrades on Golden Springs Drive F. Willow Heights Construction Update G. Reagan/Peterson Park Parking Lot Construction H. Grand Avenue Beautification Project I. Lemon Avenue Interchange Project I J. SR -57/60 Confluence Project K. Diamond Bar Boulevard Circulation between Sunset Crossing Road and Golden Springs Drive — No U -Turn request at Palomino Drive IX. SCHEDULE OF FUTURE CITY EVENTS A. CITY COUNCIL MEETING —Tuesday, September 15, 2015 —6:30 p.m., AQMD/Government Center, 21865 Copley Drive, Auditorium B. PLANNING COMMISSION MEETING — Tuesday, September 22, 2015 — 6:30 p.m., Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive C. PARKS & RECREATION COMMISSION MEETING — Thursday, September 24, 2015 — 7:00 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive D. CITY COUNCIL MEETING — Tuesday, October 6, 2015 — 6:30 p.m., AQMD/Government Center, 21865 Copley Drive, Auditorium E. TRAFFIC &TRANSPORTATION COMMISSION MEETING —Thursday, October 8, 2015 — 7:00 p.m., Diamond Bar City Hall, Windmill Community Room, 21810 Copley Drive THIS INFORMATION WILL BE PROVIDED AT THE SEPTEMBER 10, 2015 MEETING CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING AUGUST 13, 2015 Chair/Carrera called the meeting to order at 7:01 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Mehta led the Pledge of Allegiance. ROLL CALL: Commissioners Surendra Mehta, Ed Pechy, Manisha Sulakhe, Vice -Chair Ken Mok, and Chair Ted Carrera Also Present: Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; John Beshay, Associate Engineer; Sterling Mosley, Assistant Engineer; and Marcy Hilario, Administrative Coordinator. i.:.:...•....;.. A. Minutes of the June 11, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the June 11, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS ABSENT: COMMISSIONERS PUBLIC COMMENTS: None Mehta, Pechy, Sulakhe, VC/Mok, Chair/Carrera None None August 13, 2015 PAGE 2 T&T COMMISSION W a ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: May, June and July 2015 2. Collisions: May, June and July 2015 3. Street Sweeping: May, June and July 2015 VC/Mok moved, C/Mehta seconded, to receive and file the Traffic Enforcement Update reports for May, June and July 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mehta, Pechy, Sulakhe, VC/Mok, Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None OLD BUSINESS: NEW BUSINESS: A. Crosswalk Removal along Grand Avenue at SR -57/60 Eastbound On-ramp. SCE/Young presented staff's report and recommended Traffic and Transportation Commission's concurrence with staff to remove the crosswalk at the existing SR -57/60 eastbound on-ramp at Grand Avenue and further recommended that this matter be presented to the City Council for consideration at a duly noticed Public Hearing. Chair/Carrera asked if the City of Industry had plans to extend the pedestrian way through their new development. SCE/Young responded yes. Once Industry completes construction of the Industry Business Center, they will install a pedestrian path of travel within their property limits. Chair/Carrera welcomed MPT/Lyons to the meeting. C/Sulakhe expressed her concerns about the condition of the roadway within Diamond Bar property near the freeway bridge along Grand Avenue. SCE/Young said that staff would look into it. C/Pechy moved, C/Mehta seconded, to concur with staff to remove the crosswalk at the existing SR -57/60 eastbound on-ramp at Grand Avenue and recommended that this matter be presented to Council for consideration. Motion carried by the following Roll Call vote: August 13, 2015 PAGE 3 T&T COMMISSION AYES: COMMISSIONERS: Mehta, Pechy, Sulakhe, VC/Mok, Chair/Carrera NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None B. Castle Rock Road/Gold Run Drive Neighborhood Traffic Management Program (NTMP) AE/Malpica presented staff's report and recommended that the Traffic and Transportation Commission receive and file staff's report. Furthermore, staff recommended that the Traffic and Transportation Commission request that staff collect additional traffic counts in September 2015 to compare with the September 2012 data and present the results at a future regular Traffic and Transportation meeting. VC/Mok stated it was great to find out that the speeds were decreasing on Sunday and Monday, which was the initial issue; however, he wanted to understand why the volume increased so much on Gold Run Drive eastbound on Sunday and Monday and how it was possible that the streets leading to Gold Run Drive had decreased while Gold Run Drive traffic had increased. AE/Malpica responded that staff noticed this as well and the report emphasizes that fact. It appears to be skewed data which is what staff hopes to identify by collecting additional traffic counts in September. SCE/Young added that staff believes the error in the data may have occurred in 2012 and data in September 2015 can be used to confirm the error. VC/Mok referred to the memorandum dated August 5th (page 2, 4th paragraph) and asked staff to elaborate on the vendor making a mistake on the days they took the traffic counts. AE/Malpica explained that generally, the consultant is very accurate in reporting; however, in this instance, one of the employees placed the collector on different days rather than on the same day. The consultant recognized the error and indicated they would make sure that the data would be collected on the same days and at the correct locations. VC/Mok moved, C/Pechy seconded, to concur with staff's recommendation to receive and file staff's report and request that staff collect additional traffic counts in September 2015 to compare the September 2012 data and present the results at a future Traffic and Transportation Commission meeting. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Mehta, Pechy, Sulakhe, VC/Mok, Chair/Carrera None None August 13, 2015 PAGE 4 T&T COMMISSION VI. STATUS OF PREVIOUS ACTION ITEMS: AE/Malpica responded to a request made by C/Pechy for "No U -Turn" signage at Diamond Bar Boulevard and Palomino Drive. Staff visited the site with the City's consultant and, in order to consider the request, a warrant analysis would have to be performed; however, prior to the warrant analysis, the City will need additional turn movement and traffic counts. Since staff will be collecting citywide traffic counts in September, we decided to wait until the counts are collected and can be included in the analysis. VC/Mok asked how staff would be able to get counts of vehicles making U-turns at Palomino Drive and heading toward the eastbound SR -60 on-ramp. AE/Malpica replied that once the location is ready for counts, he will ask the consultant to include the U-turn analysis so that tubes or individuals can be placed in the area to collect the data. C/Pechy reiterated his concern that there needed to be coordination between the lights at Palomino Drive going northbound on Diamond Bar Boulevard and the light that directs traffic onto the eastbound SR -60. The traffic signals are not in sync; therefore, when the light turns green at Palomino Drive, traffic is not able to proceed forward because the left turn signal for eastbound traffic off of southbound Diamond Bar Boulevard is also green. This causes additional back-up which prohibits traffic from proceeding northbound. AE/Malpica clarified that Caltrans maintains control of the traffic signals at that on-ramp and they have the ability to modify the signal timing without notifying us or coordinating with our staff. Nonetheless, staff continues to seek cooperation and coordination. VII. ITEMS FROM COMMISSIONERS: C/Pechy stated that on July 31st, he was traveling on Ballena Drive and there was a large amount of glass on the street. He called Public Works and in less than an hour it was completely cleaned up. He thanked staff for a job well done. C/Sulakhe thanked SCE/Young for a nice presentation during the NTMP meeting two weeks ago. Public participation was less than she would have liked to see. Chair/Carrera also praised SCE/Young for doing a great job. It was unfortunate that there were fewer people in attendance. He believed there was still a need and people needed to know what could be done to repeat successes in other areas. On another note, Chair/Carrera mentioned that the message board that was placed in the street on Diamond Bar Boulevard in front of El Pollo Loco caused problems for the northbound traffic turning onto Grand Avenue towards Chino Hills. Normally, traffic would move to the two right turn lanes; however, as traffic approached the turn, they were up against the message board sifting in the street and all of the traffic then had to merge into the first lane and go around the board. SCE/Young indicated that staff discovered that it was an arrow board that was not in use that was being stored on the shoulder and as soon as staff determined the contractor was storing equipment on the street, they were immediately informed that it was not acceptable. August 13, 2015 PAGE 5 T&T COMMISSION C/Mehta stated the traffic signal poles at Grand Avenue and Diamond Bar Boulevard are beautiful and Chair/Carrera agreed that they were a noticeable improvement. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Infrastructure Upgrades Project — AE/Malpica reported that the consultant is close to finalizing the design and staff now anticipates the bid opening in September with construction commencing in October and completion anticipated by the end of FY 2015-16. B. Comprehensive Groundwater Drainage Study — AE/Malpica conveyed that based upon the final report, staff prepared a memorandum to the City Council which is currently under review by the City Manager prior to submission to Council. Staff is recommending that the top two locations for improvement be completed during this fiscal year with future budget allocations for the remaining nine locations. C. Morning Canyon Road Rehabilitation Project — AE/Mosley indicated that Council approved the redesign contract amendment for Onward Engineering. Also, the design kickoff meeting was held last week to discuss coordination of the project, which will require acquisition of permits from the L.A. County Flood Control District for reconstruction of several catch basins. The redesign is anticipated to last for two and a half months with construction tentatively scheduled to be completed by Spring 2016. VC/Mok asked if staff received a response from the church regarding removal of the trees. AE/Mosley responded no. D. Area 3 Road Maintenance Project — AE/Mosley shared that the project is progressing into the last phase of the roadway maintenance/pavement rehabilitation. This week marks the first week of slurry near the school zones (Castle Rock Road, Fountain Springs Road, and Cold Springs Lane). Slurry application will continue next week along with preliminary striping. As previously indicated, the project is slated to be completed by the end of August. E. Gas Company Upgrades on Golden Springs Drive —AE/Mosley stated that this project is in its last phase with Phase 3 anticipated to be completed by the end of next week. VC/Mok asked how far from the project a lane closure occurs. In his observation, he felt the lane closure on Golden Springs Drive was very abrupt. AE/Mosley responded that it is dependent on the speed limit and the curvature of the roadway and any other factors involved. He indicated that he would look into the Gas Company traffic control to ensure they are following approved traffic control plans. August 13, 2015 PAGE 6 T&T COMMISSION F. Willow Heights Construction Update — AE/Beshay reported that the sub- contractor for Lennar Homes commenced widening of the roadway at Brea Canyon Road and Diamond Bar Boulevard. The new curb and gutter have been constructed around the driveway approach for L.A. County Flood Control and the sidewalk will be constructed in the near future. Currently, the contractor is doing the pot holing for the new traffic signal light poles at the intersection. Lennar will be installing three decorative traffic signal poles as part of their development agreement. Furthermore, the remaining traffic signal poles will be installed by the City after Lennar completes their installations, which will cause a gap in improvements; however, the City's improvements will be completed by the end of this fiscal year. G. Reagan/Peterson Park Parking Lot Construction — AE/Beshay shared that the project is ready for construction. The pavement will receive a grind and overlay for the east parking stalls and removal and reconstruction for the remainder of the Reagan Park parking lot. The existing turn -around will be replaced with new areas of asphalt/concrete pavement to increase the number of parking stalls from 34 to 46. The existing portion of the Peterson Park parking lot on the southeast side will be widened 6 feet toward the park to install a second row of parking stalls on the north end of the lot. This will increase the number of parking spaces from 42 to 76. Primary work commenced today and full construction will begin August 17th with completion scheduled for mid to late September. C/Pechy asked if construction would affect the existing skate park. AE/Beshay responded it would not. The skate park is currently under construction for new fencing while all of the parking lot construction will be outside of the skate park area. VC/Mok asked if construction would impact residents and their use of existing parking spaces. AE/Beshay responded that the project will be phased; therefore, 10 parking spaces will remain along with ADA accessibility, pedestrian access and street parking also being available during each of the phases for both parks. H. Grand Avenue Beautification Project — AE/Beshay conveyed that installation of the new decorative poles was completed at the intersection of Longview Drive and Grand Avenue. Six of the eight poles have been installed at the intersection of Grand Avenue and Diamond Bar Boulevard and installation of the monument sign at the intersection of Grand Avenue and Diamond Bar is near completion. The contractor continues to install sidewalk pavers at both intersections and the subcontractor continues to install new irrigation lines, electrical conduit and pull boxes for the landscape areas, sidewalk and medians at both intersections. The new decorative stones for the center median have been delivered and are scheduled to be installed next week. The project is delayed for about six weeks due to unforeseen underground utility August 13, 2015 PAGE 7 T&T COMMISSION issues during installation of the traffic signal foundations. At this time, project completion is expected by early October. Chair/Carrera stated the message board indicates the project will be completed in August. SCENoung clarified that the message board will be updated tomorrow. In addition, the Public Information Department is posting the information to parents via Facebook and Twitter to let them know construction will continue at this critical intersection once school commences. Staff contacted Walnut Valley Unified School District to encourage Quail Summit Elementary, Maple Hill Elementary and Chaparral Middle School to notify parents and bus service providers of construction at the intersection. Staff is also notifying Mt. SAC so they too can alert students and faculty coming from the Chino Hills area who may be traveling through the City. C/Pechy asked what affect the drought has had on what type of vegetation has been selected for this project. SCENoung responded that most of the plants that were targeted for installation are drought tolerant including plantings that are new to Diamond Bar, such as Agave, etc. The City has been and continues to be moving away from turf and other water seeking plants to preserve water resources. VC/Mok shared that the monument sign that has been installed on Grand Avenue from Chino Hills into Diamond Bar is rotated and he wondered if it had to be rotated because it would occupy too much space if it was placed head- on. SCENoung replied that, in addition to the traffic engineers looking closely at the area and based on the curvature of the roadway, for traffic coming from Chino Hills, it was the angle determined to be most prominent. Lemon Avenue Interchange Project — SCENoung reported that all of the right-of-way acquisitions have been settled and staff anticipates Right -of Way certification by the end of August; however, the utility certification is on hold. Within the last month, the utility engineers at Caltrans have determined that an existing Verizon vault occupying space in the vicinity of the location that is designed to be the new westbound on-ramp cannot remain there any longer, even though it has been on the plans for the past six years. As a result, staff will be working with Verizon to relocate the vault, which will take six to nine months. Staff met with Caltrans last week and agreed that once Verizon provides sketches of the vault relocation, Caltrans will approve the sketches and issue utility certification in order to proceed with the ready to list project date of September 25th which is critical to remain on the target construction date of June 2016. Verizon has been very cooperative in this effort and staff continues to work with them and Caltrans to expedite this utility issue. Also, in spite of a number of projects on the drawing board, the Walnut Valley Water District is doing everything possible to redesign the encasements forthe water lines. Since this project has federal funds, Metro grant funds and a Highway Safety Improvement state grant, it is critical to Diamond Bar that we begin expending that money as soon as possible. August 13, 2015 PAGE 8 T&T COMMISSION Chair/Carrera asked if there has been any discussion about the use of the property where the hook ramps are. SCENoung explained that if Caltrans deems it as remnant property, the City will have first right of refusal. J. SR -57/60 Confluence Project — SCENoung indicated that the new westbound on-ramp, in front of the vacant Honda parcel, is targeted to begin construction in October; however, that start date seems to be a bit ambitious thus it is more likely that construction should begin prior to year-end. Caltrans is responsible for the advertising, award of contract and administration of the project. The westbound off -ramp improvements are six months behind the westbound schedule; therefore, staff anticipates construction to commence in June 2016. K. NTMP — Armitos Place Neighborhood — SCENoung announced that a meeting was held on July 30th. Approximately 130 notices were mailed out and five residents participated representing three households. Since the meeting was held during summer vacation, she takes that into account for the lack of attendance. Staff took under advisement the residents' recommendations and especially their suggestions to take additional counts between Carpio Drive and Darrin Drive. Once the counts are available, staff will work with the traffic engineers to develop conceptual plans and provide residents with that information at a second meeting to be held in October. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. Chair/Carrera wished everyone a Happy Labor Day Holiday. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 8:18 p.m. The foregoing minutes are hereby approved this day of 7 2015. Respectfully Submitted, David G. Liu, Secretary Attest: Chair Ted Carrera