HomeMy WebLinkAbout07/21/2015 Minutes - Regular Meeting•IN 0 e
1,
STUDY SESSION: M/Tye called the Study Session to order at 5:45 p.m.
in Room CC -8, South Coast Air Quality Management District Center, 21865 Copley
Drive. Diamond Bar. CA 91765.
Present: Council Members Carol Herrera, Jimmy Lin, Jack Tanaka,
Mayor Pro Tem Nancy Lyons and Mayor Steve Tye.
Staff Present: James DeStefano, City Manager; David DeBerry, City
Attorney; Ryan McLean, Deputy City Manager; Dianna Honeywell, Finance
Director; David Liu, Public Works Director; Bob Rose, Community Services
Director; Greg Gubman, Community Development Director; Amy Haug, Human
Resources Manager; Marsha Roa, PIO Manager; Kimberly Young, Senior Civil
Engineer; Anthony Santos, Senior Management Analyst, and Tommye Cribbins,
City Clerk.
110. 2015 DIAMOND BAR ARTERIAL PERFORMANCE REPORT CARD —
Discussion
CM/DeStefano explained that the purpose of tonight's study session is for staff to
provide the City Council with an overview of the City's first Arterial Performance
Report Card that is a direct result of the investment the City has made over the
past several years in the Traffic Management System. In addition, this matter
follows up on a Council Goal and Objective to specifically develop a report to the
Council that outlines the effectiveness of the ongoing Traffic Mitigation Projects
and their programs.
SCE/Young introduced those individuals who played key roles in development of
this report including PWD/Liu, AE/Malpica and Consultant Anna Luo from Fehr &
Peers. This presentation covers the background and purpose for the Arterial
Performance Report Card, function of the TMS (Traffic Management System)
and the TMC (Traffic Management Center), the overall approach, the roadways
that were analyzed, results and findings and PM Peak Hour Travel
Speeds/Travel Time Comparison and recommendations of the report.
The purpose of this report is to fulfill one of Council's FY 2014-15 Goals &
Objectives which stated that"a report be developed to measure the effectiveness
of the City's ongoing Traffic Mitigation Project Programs." This report was
presented to the Traffic and Transportation Commission on May 14, 2015 and
the Commission recommended that it be presented to the City Council. Two
levels of operational performance were evaluated — the citywide arterial
performance and corridor level performance. The analysis in the report was
prepared by the City's on-call Traffic Engineering Consultant Fehr & Peers.
The report card is a baseline evaluation for citywide arterial and corridor -level
performance elevation. The study years were 2009, 2011 and 2013 which are
JULY 21, 2015 PAGE 2 CC STUDY SESSIOR
also Congestion Management Program study years, a report submitted to the
state every two years on which gas tax funds are based. The report card
provides an overview of the ongoing effectiveness of the Traffic Management
System (TMS) and the Traffic Management Center (TMC). The Traffic
Management Center which was deployed in 2009 is a room in City Hall that
houses computers and monitors as well as, the underlying system that runs the
program and computers that monitor the traffic signal system. The analysis
provides quantifiable data to support the overall effectiveness of the TMS and an
understanding of the return on investment of the TMS. This report developed a
web -based GIS tool that contains the relative changes in travel time, speed,
delay and gas costs along roadway segments which allows staff to pinpoint
potential areas of concern along the corridor in order to develop projects in hopes
of rectifying issues that are found.
The TMS was deployed in 2009 to provide remote communication between traffic
signals and the Traffic Management Center located in City Hall. This is a
valuable tool that allows staff to be proactive with traffic signal maintenance and
monitoring. The system is able to detect malfunctions that may have previously
gone unnoticed for several days or weeks and allows for immediate signal timing
changes to be performed remotely from the TMC. The system also allows for
resident concerns and complaints to be investigated from City Hall rather than
sending a staff member or technician to the intersection.
M/Tye asked if the system should know that there is a flashing red intersection.
SCE/Young said that it should.
M/Tye asked if he was expecting too much that when he calls in and is told that
staff was unaware of that issue there is a glitch in the system.
PWD/Liu said that issue was being worked out.
CM/DeStefano said there are other means of staff being notified about a signal
that goes off cycle and into flashing mode which includes email and text alerts.
PWD/Liu said that staff receives email and text alerts and at the same time
flashing red or outages or safety-related issues and staff needs to receive those
types of alerts immediately in order to get to and correct the issue.
C/Lin said that like any other system there are glitches.
M/Tye said that since the City has been doing this for a while bugs are still being
worked out.
PWD/Liu said that staff continues to work out the bugs.
JULY 21, 2015 ON
SCE/Young stated that for signals that have the battery backup system it is a
secondary system that sends a separate notice to staff outside of the TMS.
Functions of the TMS are to observe signal operations in real-time and detect
problems, review signal operation history through diagnostic tools, observe
vehicle flow through cameras which allows staff to log in and work on an
intersection in real time while at City Hall, obtain volume and speed data, make
changes to signal timing to accommodate traffic flow, investigate
complaints/issues and make proper changes and enhance traffic operations and
circulation.
M/Tye said that he questions the authenticity of the log because he sometimes
hears back that the information does not reflect what he saw.
PWD/Liu responded that usually, the data that staff has from the computer is
accurate and staff relies very closely on that data. Observations will sometimes
provide a different perspective than that provided by the system. Day in and day
out staff relies on the information provided by the system.
SCE/Young said that if the log is not showing any defects and complaints have
been registered staff will send the maintenance technician out to check the
controller to see if there is communication between the controller and the TMC.
Data for this report was collected for the years 2009, 2011 and 2013 and the
internet based data (crowdsourcing data) was collected using vehicle tracking
technology. Data provided travel issues, travel time and bottleneck indicators.
Additionally, fuel consumption rates and fuel prices were also collected during
the study years and applied to the analysis along with the City's 2008 citywide
daily traffic volumes. Two key performance measures or indicators were used in
this first report card. This fiscal year staff will be conducting a new citywide daily
traffic volume survey which will allow additional performance measures to be
analyzed and presented in future reports.
The performance measures that were applied in this analysis from two
operational performance levels were citywide and corridor wide. The roadways
analyzed in this report card were the City's major arterials including Grand
Avenue, Diamond Bar Boulevard, Brea Canyon Road, Golden Springs Drive, and
major arterial collectors such as Pathfinder, Lemon Avenue and Chino Hills
Parkway.
The final step of the report card was to estimate the savings and changes in
congestion between the study years. Table 3 shows two major performance
measures, delay and fuel consumption for each of the analyzed years during the
PM Peak Hour. The PM Peak Hour was used because there are higher volumes
during that time than in the AM Peak Hour. Data is presented on an annual
JULY 21, 2015 PAGE 4 CC STUDY SESSION
basis. The table shows an overall reduction between 2009 and 2013 per vehicle
delay of 12 percent and fuel consumption of 7 percent.
The total delay and fuel consumption changes were then calculated into
Transportation Operational Benefits (dollars) and compared to the capital and
operations costs associated within the limitation of the TMC and ongoing
maintenance of the TMC. This allowed staff to identify the return on investment
between 2009 and 2013. The results are summarized in Table 4. Between 2009
and 2011 the transportation benefits that were calculated were well over $4
million based on delay and fuel consumption savings. The total cost invested in
the City's TMC installation, maintenance and battery backup systems added to
the TMS were about $1.2 million.
MPT/Lyons asked how delay time cost would be calculated.
Anna Luo with Fehr & Peers responded by stating that the usual calculation is
based on the labor rates. For example, a savings of 10 minutes x the labor rate
of $20 per hour would result in the savings calculated.
MPT/Lyons asked if the labor rate used in this analysis was $20 per hour.
Ms. Luo responded yes, based on the Federal TIGER benefit cost analysis.
SCE/Young stated that given the immediate benefits staff observed from
implementation of the TMS and the large investment dollars made in 2009, it
resulted in a ratio benefit cost of $3.8 million. This significant benefit was
because of the implementation of the TMS and it also resulted from steady traffic
demand decreases during the downturn in the economy when there were fewer
people driving during that time. The operational benefits between 2011 and 2013
are moderate compared to the prior two years due to increased traffic demand as
the economy began to pick up. However, benefits remained higher than the cost
of the maintenance of the system by about $100,000. At the T&T meeting, one
of the Commissioners asked if this ratio of 1:1 in the last two study years meant
that the City had reached its full potential of the effectiveness of the TMC and the
answer was no. As staff continues to collect more data more performance
measures can be added to the analysis which will provide further insight into
traffic volumes citywide and the analysis can be expanded to promote additional
benefits of the TMC as time goes on.
M/Tye questioned the maintenance cost of $400-$500,000 and said that it
appeared the system could get to the point where the savings were less than the
cost which would mean that the City was still reaping the benefits of the initial
investment. The analysis suggests that part of the savings was due to the
economic downturn and less travel so it appears that the savings will be minimal
after a time.
PWD/Liu said yes and no. As SCE/Young indicated staff will be developing more
performance benefits such as level of service or queue lanes, turn pockets, etc.
Staff hopes to analyze and quantify this data to tell a better story about why the
ongoing investment or continuing maintenance is necessary. Another example is
that beginning this year and for the next three years the CIP budget includes
upgrading the signal infrastructure ($1.2 million for 2015) and over three years a
total of about $3.6 million which is additional investment to the infrastructure.
Once the infrastructure is upgraded he believes the maintenance figure will
decline to some extent ($100,000 or so). Staff is anxious to obtain key
performance measures so that it tells an even better story.
C/Lin suggested that the analysis should be expanded to include the three years
prior to installation of the system in addition to the years after installation. In
terms of the VC ratio it is usually amortized over a period of time in order to
compare apples to apples. The biggest savings data that may take time to
collect is the "safety" saving. He said he did not believe there was information
available for that at this time and that there would have to be a three to five year
comparison.
PWD/Liu said that this was one of the issues voiced during the T&T meeting
about how to come up with quantifying or metrical criteria for such a comparison.
Ms. Luo said that the Feds are looking for an 8 to 18 percent reduction for
intersection crashes which is a percentage that is likely to apply to streets in
Diamond Bar. These statistics are based on a national average level but if this
could be applied to Diamond Bar it could be input as a traffic safety benefit which
is huge adding to what the savings is now.
C/Lin felt it would be better to have actual statistics for comparison.
MPT/Lyons asked whether national average or actual southern California fuel
costs were being used.
Ms. Luo responded that LA costs were used in the analysis.
SCE/Young further stated that in addition to the citywide analysis the report card
also reports on the arterial corridor level performance. This analysis concluded
that over the study years 12 of the 16 arterials have experienced improved travel
speeds and travel time. The four arterials that have not experienced
improvement are eastbound Grand Avenue, Brea Canyon Road south of
Pathfinder in the northbound direction and Golden Springs Drive in the
eastbound direction, and Diamond Bar Boulevard in the northbound direction.
Additionally, Brea Canyon Road south of Pathfinder in the southbound direction
showed neither an increase nor decrease but remained the same over the study
years. These results are specific to the PM demand on these roadways and the
northbound and eastbound directions are heavily traveled during the PM rush
hours. While the system is maintaining speeds and delays within an acceptable
JULY 21, 2015 PAGE 6 CC STUDY SESSION
level (no more than 2 mph in decreases and less than one minute in delay) these
are obvious areas where additional system enhancements such as the adaptive
traffic system that is in this year's CIP budget to procure a consultant to assist in
its development will allow improvements in the overall counts. However, these
results also serve as a reminder for the City to continue efforts to correct freeway
deficiencies since heavier congestion on freeways directly impacts the City's
roadways and the directional traffic during PM Peak Hours.
PWD/Liu said that once the adaptive system is initiated staff will be able to
optimize traffic flow in real time conditions which will be a huge improvement to
the system.
SCE/Young concluded that the report identified future recommendations to
consider and future report criteria including future data collection such as
citywide traffic volumes (will be implemented this year) on a bi-annual basis from
this point forward; construction monitoring is recommended since many large-
scale construction projects will begin shortly at the Lemon Avenue interchange,
the Grand Avenue westbound on ramp and the westbound off ramp which will
result in significant traffic pattern changes on the City's roadways. The
recommendation is to begin collecting arterial speeds and monitoring
performance on a more frequent basis, possibly monthly during the construction
period once the construction projects begin. There is also a recommendation
that additional big data sources such as GPS routing data could be used for
determining increases and decreases along specific routes over time and the
report recommends collecting GPS data more regularly to be used to understand
the usage of specific routes that would allow signal timing improvements and
achieve balanced use of the routes and hopefully relieve congestion by diverting
traffic to alternate routes that may not be as heavily congested.
C/Lin asked if the City's system was hooked up to the LA County system.
AE/Malpica responded that it was.
C/Lin said that so in case of emergency the County would take over control of the
system.
AE/Malpica said not to take control but to share between all agencies and
network from that as to what needs to be done in case of emergency. If there is
an emergency between Diamond Bar and Pomona for example, data can be
shared and the City can come up with its plan.
C/Lin asked if there was a power to override the City's control
AE/Malpica responded "not yet."
C/Lin asked what AE/Malpica meant by "not yet"
L,11, 15 PAGE 7 CC STUDYs .
AE/Malpica said there have been discussions between LA County and the other
agencies and some agencies are reluctant to give up control. LA County is trying
to get control but he does not see that happening anytime in the near future. At
this point there is only the sharing of data.
C/Lin asked about what hours the system is working during the week.
AE/Malpica said the TMS works on a 24/7 basis on a morning, midday and
evening schedule. Plan 1 (evening) kicks in a 5:30 p.m., Plan 2 (midday) is from
9:00 a.m. to 3:00-3:30 and. Plan 3 (free running) begins at 7:00 to 8:00 or 8:30
p.m. On weekends the system runs in free mode for two days with exception of
some areas.
C/Lin said he has received complaints about the weekend system.
PWD/Liu said that moving forward staff wants to make sure that the system is
addressing both the traffic needs and quality of life issues for residents. This is a
constant ongoing balancing act. The major portion of the $700,000 dollars for
the system came from a cooperative account the County of Los Angeles was
able to obtain. The total cost for the Adaptive Traffic System is about $1.8 million
and last year Diamond Bar was successful in obtaining a Metro grant in the
amount of $1.4 million toward that project. Staff is very conscientious about
pursuing funding opportunities and when looking at the numbers, part of the
reason the City is successful in getting money from other agencies is because
the County and a lot of the stakeholders understand the need for these systems
in this area because these are regional issues. Helping Diamond Bar means
helping the County and the remainder of the region.
M/Tye agreed with C/Lin that the number one metric is safety. This is a lot of
data to communicate to residents but telling someone that their travel time is
reduced does not mean much but when they are told there are fewer accidents
and that the roads are safer it makes a lot of sense to them.
PWD/Liu said the only other City that staff is aware of that has done a study
similar to this is Pasadena. OCTA did the study for communities within Orange
County. For comparison purposes staff asked about average speeds for the
Orange County communities and they were in the mid -20's. The fact that
Diamond Bar's numbers are in the mid to high 20's says a lot about how
Diamond Bar is managing its traffic better than most communities and that is the
story that people should hear. By no means has Diamond Bar traffic issues been
resolved and they will never be resolved until freeway conditions are improved.
Cut through traffic continues on a limited number of arterials in the City but the
City is doing everything possible to continue to make sure it has the latest tools
to help with that issue. He believes that Diamond Bar should be proud of the fact
that the only other City known to have such a report card is the City of Pasadena
along with OCTA which is a regional issue for neighbors to the south.
JULY 21, 2015 PAGE 8 CC STUDY • .
C/Lin said that it is a great report and gives an indication about how the system is
functioning but there is insufficient data to tell the true story.
SCE/Young pointed out that staff developed a handout for the public that
summarizes a lot of the data and staff will be working to get the information on
the website.
M/Tye asked if it would be published in the Windmill and the Newsletter to which
staff responded affirmatively.
MPT/Lyons believed there was very good information in the report and when it is
distributed to the public it should be less complicated and easier to understand
by pointing out the benefits. She suggested that PIM/Roa look at the information
prior to publication.
Public Comments: None
ADJOURNMENT: With no further business to come before the City Council,
M/Tye adjourned the Study Session at 6:20 p.m.
9
✓ A
TOMMYE 6RIBBINS, City Clerk
The foregoing minutes are hereby approved this 4th day of August 2015.
6
STEVE TYE, Mayo
MINUTES OF THE CITY COUNCIL
JULY 21, 2015
5:45 P.M., Room CC -8
2015 Diamond Bar Arterial Performance Report Card — Discussion and
Action.
Study Session adjourned at 6:20 p.m.
CALL TO ORDER: Mayor Tye called the Regular City Council Meeting to
order at 6:32 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
CM/DeStefano reported that during tonight's Study Session the Council received a
report on the 2015 Diamond Bar Arterial Performance Report Card. The City invested
heavily in a traffic management system in 2009 and began construction of a Traffic
Management Center at the previous city hall and expanded the center when the city
moved its offices to the current building in late 2011. Tonight's report provided an
overview of the effectiveness of the traffic management system since its inception. Staff
and consultants looked at traffic data from 2009, 2011 and 2013 which were used to
complete the report card. Overall, there was a reduction of about 12 percent in total
delay and about 7 percent in fuel consumption from 2009 through 2013. These figures
can be translated in wasted time and dollars which indicates that the investment has
been well placed by saving motorists time traveling through the community. In addition,
about 12 of the 16 arterial areas considered had experienced improved traffic speeds
and reduced travel times. The contents of the report are on the city's website for
viewing and at the direction of the City Council the report card will be published for the
which will include the details regarding tonight's presentation and quantify issues related
to public safety and accident rates.
PLEDGE OF ALLEGIANCE: Assemblywoman Ling -Ling Chang led the Pledge of
Allegiance.
INVOCATION: Dr. Jeanne Faveau-Sorvillo, Diamond Bar United
Church of Christ, gave the invocation.
ROLL CALL: Council Members Herrera, Lin, Tanaka, Mayor Pro
Tem Lyons and Mayor Tye.
Staff Present: James DeStefano, City Manager; Ryan McLean,
Assistant City Manager; James DeBerry, City Attorney; Ken Desforges, IS Director;
David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna
Honeywell, Finance Director; Greg Gubman, Community Development Director;
Anthony Santos, Management Analyst; Amy Haug, Human Resources Manager;
Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk,
APPROVAL OF AGENDA: As presented.
JULY 21, 2015 PAGE 2 CITY COUNCIL
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Tye and City Council Members presented a City Tile to former Planning
Commissioner Peter Pirritano. Jody Roberto representing Senator Huff
and Assemblywoman Ling -Ling Chang presented Certificates of
Recognition to Peter Pirritano for his outstanding commitment and service
to Diamond Bar.
1.2 MPT/Lyons proclaimed July 2015 Parks and Recreation Month and
presented the proclamation to Parks and Recreation Commission
Chairwoman Kim Hsieh who read the proclamation.
NEW BUSINESS OF THE MONTH:
1.3 C/Tanaka and City Council Members presented a Certificate Plaque to
owners' Joe Lung and Ed Lee, 123 Rakuya, 21076 Golden Springs Drive
as New Business of the Month for July 2015. Certificates of Recognition
were also presented to the business by Assemblywoman Ling -Ling Chang
and Senator Huffs offices.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano stated that while the 4th of July event is managed by
CSC/Tarazon and the Community Services staff significant assistance is
provided by the City's Public Works Department who initiates traffic control to
ensure safe movement of pedestrians and vehicles throughout the immediate
area of the event with onsite participation from the Sheriff and Fire Departments
and in particular, the cooperation and support of Walnut Valley School District
and the Diamond Bar High School.
CM/DeStefano reported that the City has a significant inventory of You Tube
videos on the web which have received thousands of hits. During the past year
MS/lbarra of the Public Information Department has produced some 70 videos
which include businesses of the month, public safety tips, Concerts in the Park
and informational pieces which are updated as events take place.
CM/DeStefano also reported that the new City Restaurant Guide is out and has
been distributed throughout the community. Two years ago there were about 90-
95 restaurants listed and the new publication includes 113 restaurants. The
guide provides a general idea of price points and indicates whether the
restaurant provides delivery service and website information.
Last weekend Diamond Bar received a significant amount of rain during July
which is the driest month of the year and the city worked through the storm event
very well. There were two areas of mud flow, one at the end of Trigger Lane and
another at the end of Washington Street as a result of the Industry grading
project. He thanked the Community Services and Public Works Departments for
JULY 21, 2015 PAGE 3 CITY COUNCIL
their response to Trigger Lane and areas throughout the city and to the City of
Industry which responded to the mud flow that went through the Hampton Court
Condominium Association. As a reminder, private and public property owners
need to keep their drains clean.
3. PUBLIC COMMENTS:
Pui Ching Ho, Diamond Bar Library spoke about upcoming events including
Drum Circle on Saturday, July 25 at 2:00 p.m.; Diamond Bar Idol Show at 3:00
p.m. on August 1; 'Basic Computer Programming Workshop (Coding with
Scratch) for children ages 8-12 on Monday August 3 and Tuesday, August 4 at
2:00 p.m.
Melanie Coward, Regional Chamber of Commerce — San Gabriel Valley, stated
that the Regional Chamber of Commerce represents the businesses in the
southwestern San Gabriel Valley including Diamond Bar. She introduced Board
members and said that over the past year the Regional Chamber of Commerce
has promoted the business community with several events and most recently
assisted in the successful ribbon -cutting ceremony for the new Walmart
Neighborhood Market in Diamond Bar. She thanked the City Council for the
opportunity to work with the City, City staff and businesses in the City and said
she wished to continue the relationship that has been established.
Adrian Garcia, local Public Affairs Manager for Southern California Edison
representing Diamond Bar. He asked the City Council to count on him as a
resource for programs, capital projects and unexpected events.
4. RESPONSE TO PUBLIC COMMENTS: None
5. SCHEDULE OF FUTURE EVENTS:
5.1 -Concerts in the Park — July 22, 2015 — 6:30 p.m. to 8:00 p.m., Southern
Caliber (Country Rock) - Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.2 Movies Under the Stars — July 22, 2015 — Big Hero 6 — Immediately
following the Concert - Sycamore Canyon Park, 22930 Golden. Springs
Drive.
5.3 Parks and Recreation Commission Meeting — July 23, 2015 - 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.4 Planning Commission Meeting — July 28, 2015 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
JULY 21, 2015 PAGE 4 CITY COUNCIL
5.5 Concerts in the Park — July 29, 2015 — 6:30 p.m. to 8:00 p.m. — Last
Chance (Classic Rock) - Sycamore Canyon Park, 22930 Golden Springs
Drive,
5.6 Movies Under the Stars — July 29, 2015 - 101 Dalmatians — Immediately
following the Concert - Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.7 City Council Meeting — August 4, 2015 — 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: MPT/Lyons moved, C/Herrera seconded to approve
the Consent Calendar as presented. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES'— Regular Meeting of June 16,
2015 — as presented.
6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION
MINUTES:
6.2.1 Regular Meeting of March 26, 2015,
6.2.2 Regular Meeting of April 23, 2015.
6.2.3 Regular Meeting of May 28, 2015.
6.3 RECEIVED AND FILED TRAFFIC AND TRANSPORATION
COMMISSION MINUTES — Regular Meeting of May 14, 2015.
6.4 RATIFIED CHECK REGISTER — Dated June 11, 2015 through July 15,
2015 totaling $3,599,235.67.
6.5 APPROVED TREASURER'S STATEMENT — Month of May 2015.
6.6 AWARDED CONTRACT TO DOCTOR PLAYGROUND, INC. FOR THE
REMOVAL AND REPLACEMENT OF PLAYGROUND SURFACING AT
HERITAGE AND PETERSON PARKS IN AN AMOUNT NOT TO EXCEED
$79,925.42, PLUS A 10% CONTINGENCY OF $7,993 FOR
UNEXPECTED CONDITIONS, FOR A TOTAL AUTHORIZATION OF
$87,918 FOR FY 2015-16; PLUS, APPROPRIATED $87,918 FROM THE
PARK DEVELOPMENT FUND TO FULLY FUND THE PROJECT.
6.7 APPROVED CONTRACT WITH THE REGIONAL CHAMBER OF
COMMERCE — SAN GABRIEL VALLEY, FOR FY 2015-16 IN AN
AMOUNT NOT TO EXCEED $12,000.
JULY 21, 2015 PAGE 5 CITY COUNCIL
6.8 ADOPTED RESOLUTION NO. 2015-30: APPROVING THE DESIGN AND
PLANS FOR THE CONSTRUCTION OF REAGAN AND PETERSON
PARK PARKING LOT REHABILITATION PROJECTS PURSUANT TO
GOVERNMENT CODE SECTION 830.6 AND ESTABLISHED A
PROJECT PAYMENT ACCOUNT; AND, AWARDED CONTRACT FOR
THE CONSTRUCTION TO E.C. CONSTRUCTION CO. IN THE AMOUNT
OF $452,131.30, PLUS A CONTINGENCY AMOUNT OF $45,000 FOR A
TOTAL AUTHORIZATION OF $497,131.30.
6.9 APPROVED EXPENDITURES WITH DIVERSIFIED PRINTERS, INC.
FOR PRINTING SERVICES IN AN AMOUNT NOT TO EXCEED
$69,304.40 FOR FY 2015 -16 -AND AUTHORIZED THE CITY MANAGER
TO EXECUTE ANY NECESSARY DOCUMENTS FOR SUCH
SERVICES.
6.10 APPROVED CONTRACT AMENDMENT NO. 1 WITH ONWARD
ENGINEERING IN THE AMOUNT OF $15,970 FOR PROFESSIONAL
ENGINEERING SERVICES TO PROVIDE PLANS, SPECIFICATIONS
AND ENGINEER ESTIMATE FOR THE MORNING CANYON ROADWAY
REHABILITATION PROJECT.
6.11 APPROVED EXPENDITURES WITH SIMPSON ADVERTISING, INC.
FOR SPECIALTY GRAPHIC DESIGN SERVICES IN AN AMOUNT NOT
TO EXCEED $71,762 FOR FY 2015-16 AND AUTHORIZED THE CITY
MANAGEMENT TO EXECUTE ANY NECESSARY DOCUMENTS FOR
SUCH SERVICES.
7. PUBLIC HEARINGS:_ None
8. COUNCIL CONSIDERATION:
8.1 FIRST READING OF ORDINANCE NO. 04 (2015): ADDING CHAPTER
15.04 TO TITLE 15 OF THE DIAMOND BAR MUNICIPAL CODE TO
PROVIDE AN EXPEDITED AND STREAMLINED PERMITTING
PROCESS FOR SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY
SYSTEMS.
CM/DeStefano introduced CDD/Gubman who provided the details for
adding a chapter to the City's Code that provides for an expedited and
streamlined permitting process for small residential rooftop solar energy
systems as a direct result of changes that have been made at the State
level with direction to all cities in the State.
CDD/Gubman reported that in September 2014 the Governor signed into
law AB 2188 which is an amendment to the Solar Rights Act of 1978. AB
2188's objective is to encourage residential installations of solar energy
JULY 21, 2015 PAGE 6 CITY COUNCIL
systems by reducing the cost and time it takes for customers to have the
systems installed. Three key objectives of the legislation are 1) to cap the
permit fee for rooftop solar energy systems; 2) require a maximum three-
day turnaround time on the issuance of permits; and, 3) a limitation on the
number of required inspections to sign off on installations for solar energy
systems.
AB 2188 also requires local agencies to adopt ordinances specifying how
they will implement the laws and mandates and to do so no later than
September 30, 2015. The City has implemented most of the mandates
under AB 2188. The only remaining tasks are to provide program
information online and to adopt the ordinance presented this evening.
Staff recommends that the City Council approve First Reading of
Ordinance No. 04 (2015) and schedule the Second Reading for August 5,
2015.
C/Herrera moved, MPT/Lyons seconded, to Approve First Reading of
Ordinance No. 04 (2015: Adding Chapter 15.04 to Title 15 of the Diamond
Bar Municipal Code to Provide an Expedited and Streamlined Permitting
Process for Small Residential Rooftop Solar .Energy Systems and
schedule the Second Reading for August 5, 2015. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons,
M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Tanaka said he had been pretty busy during the past month. In June he
attended the Pomona Valley Habitat for Humanity's Awards Luncheon to
recognize individuals who helped build houses. He also attended the Regional
Chamber of Commerce San Gabriel Valley Installation Dinner and congratulated-
Chairwoman
ongratulatedChairwoman Rena de Haro and her new board and thanked Melanie Coward for
her hard work. On June 22 he attended the Diamond Bar Day at the LA County
Fair Committee meeting. Diamond Bar Day at the Fair will be on Thursday,
September 24. On Saturday, July 4th he attended the Blast at Diamond Bar High
School where everyone enjoyed outstanding entertainment and a fireworks
show. He thanked CSD/Rose, CSC/Tarazon and staff, the LA County Sheriff's
Department for a smooth exit and for the cooperation of Doug Medford and the
Diamond Bar High School staff. On July 8 he attended the Walmart
Neighborhood Store Ribbon Cutting and Grand Opening. Over the past few
Wednesday's he has attended the Concerts in the Park and Movies under the
Stars at Sycamore Canyon Park. He thanked the Volunteens who help out on
JULY 21, 2015 PAGE 7 CITY COUNCIL
Wednesday evenings. In the afternoon of July 14 he attended the Neighborhood
Improvement Subcommittee meeting with MPT/Lyons in a continuing effort to
keep Diamond Bar a beautiful and safe place to live, work and play. On July 15
he attended the Wildlife Corridor Conservation Authority's Governing Board
meeting which was reorganized with Glenn Parker being selected as Chairman
and Michael Hughes selected as Vice Chairman. The Board appointed Diamond
Bar's Jennifer Fraga to the Advisory Committee. He reported on agenda meeting
agenda items. Last Thursday he attended the Diamond Bar Senior's Hawaiian
Luau Dinner Dance and on Sunday he attended the United Abacus Arithmetic
Association's 2015 Global Cup Competition and participated in the awards
presentation. This international event included students from the United States,
Canada, Taiwan, Japan, South Korea, Malaysia, Hong Kong and India. The
competition began in Diamond Bar and has quickly outgrown the City and for the
past several years the competition has been held at the Anaheim Hilton Hotel.
C/Lin stated that on June 24 he attended the Contract Cities monthly Board
Meeting with CM/DeStefano and Captain Scroggins. The meeting was held at
the Water Replenishment District of Southern California during which there was a
video showing how waste water can be turned into potable water by treating the
water and injecting the water into the ground for storage letting nature take its
course to filter the water which can again be pumped out for use. It is sad to see
Peter Pirritano leave the Planning Commission and since he was the Council
Member who appointed him, that position is now open for a new appointment
and the appointment will be made during the period between July 22 and August
13 with the announcement of the new appointee being made no later than
August 18. Individuals who are interested in serving the City as a Planning
Commissioner please contact City Clerk Tommye Cribbins.
C/Herrera said that in June she attended a reception sponsored by the San
Gabriel Council of Governments, Foothill Transit and the San Gabriel Valley
Economic Partnership to introduce and honor new CEO of lA Metro Phil
Washington which was a very important event to attend since Diamond Bar is
looking to LA Metro for assistance in helping fund the 57/60 Freeway Interchange
"Big Fix."
She congratulated all staff who participated in the 4th of July event, an event that
everyone in Diamond Bar loves to attend. She believed there were 6,000 to
7,000 residents and individuals from other cities who were in attendance. She is
proud of the City of Diamond Bar and what it provides for its residents year after
year and she knows that residents are very appreciative of what they are
provided. Thanks to a City Council that continues to support the event along with
Concerts in the Park and other events that are provided for residents of Diamond
Bar. She attended the Grand Opening of the Walmart Grocery Store which is
located in the former Ralphs Market location. Walmart is providing 98 new jobs
and it is their policy to hire only local people which means 98 new jobs for
Diamond Bar and Chino Hills' residents.
JULY 21, 2015 PAGE 8 CITY COUNCIL
MPT/Lyons thanked the Diamond Bar Sheriff's Department for their excellent
work. Council Members have received a number of reports via City staff about
how aggressively the Sheriffs Department has been following up on any and all
crime in Diamond Bar. Recently, it came to light that the Sheriff's Department
was able to track down someone who had been forging checks as well as,
residential and commercial burglars. Last Saturday afternoon there was a
terrible rainstorm and as she was traveling north on the SR57 Freeway and
exited onto Diamond Bar Boulevard -she wondered how bad the Diamond Bar
Boulevard and Brea Canyon intersection would be because in the past it has
been a problem area with lots of standing water and occasionally, a stranded
vehicle. To her surprise, the problem has apparently been fixed because even
with all of the rain there was no standing water and there were no stranded
vehicles. She appreciated that the City's Public Works Department had done
such a good job of fixing the problem for which she and other residents are
thankful.
She notified residents that they can pick up a copy of Lisa See's novel China Doll
which is featured for this year's Read Together Diamond Bar program in October
at one of the bookstores or online and the library has ordered extra copies for
individuals to check out. She encouraged everyone to get a copy and read the
book which is very good. She complimented staff on the great 4th of July party,
Concerts in the Park and Movies under the Stars and reminded residents that
there are four more concerts and movies to come on the next four Wednesdays.
M/Tye thanked staff for the 4th of July event. After arriving he was aware that
staff had already been onsite for several hours and when he left at 9:30 to go
home and be comfortable staff was still onsite long after everyone had left. Staff
does a great job with the event and Concerts in the Park and Movies under the
Stars as well and Council and residents appreciate these events very much.
PWD/Liu and his team gave a terrific presentation this evening.
SCE/Young presented the 2015 Diamond Bar Arterial Performance Report Card
which is an incredible report. Never let it be said that the City is not doing its
very, very best when it comes to traffic in Diamond Bar and the report card
provided evidence that improvements are being made with respect to public
safety is what the City cares about. He hoped to see everyone at tomorrow
night's Concerts in the Park at Sycamore Canyon Park.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
City Council Meeting at 7:23 p.m.
TOMMYE CRIBBINS, CITY CLERK
JULY 21, 2015 PAGE 9 CITY COUNCIL
The foregoing minutes are hereby approved this 4th day of August 2015.
. �L-L
STEVE TYE, mA OR