HomeMy WebLinkAbout06/21/2015 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JUNE 16, 2015
CALL TO ORDER: Mayor Tye called the Regular City Council Meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA,
PLEDGE OF ALLEGIANCE: Assistant Chief Flath, LA County Fire Department led
the Pledge of Allegiance.
INVOCATION: Lead Pastor Jimmy Han, Good News Chapel, gave
the invocation.
ROLL CALL: Council Members Herrera, Lin, Tanaka, Mayor Pro
Tem Lyons and Mayor Tye.
Staff Present: James DeStefano, City Manager; James Eggart,
Assistant City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS
Director; David Liu, Public Works Director; Bob Rose, Community Services Director;
Greg Gubman, Community Development Director; Grace Lee, Senior Planner; Anthony
Santos, Senior Management Analyst; Marsha Roa, Public Information Manager; Cecilia
Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Tye and City Council Members presented a Certificate Plaque to
Matthew Failing, Store Director, who accepted on behalf of Haggen, 240
S. Diamond Bar Boulevard, as New Business of the Month for June 2015.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 CM/DeStefano introduced Assistant Fire Chief Flath who spoke about the
City's recent involvement in the Tonner Canyon Fire Exercise on May 18,
2015 and the LA County Fire Department's involvement in the Nepal
Earthquake Recovery.
Asst. Fire Chief Flath stated that in August 2014 the City of Diamond Bar
adopted Resolution 2014-38, the Emergency Operations Plan and that in
his opinion is an outstanding plan that was authored by SMA/Santos and
based on this he spoke with CM/DeStefano about incorporating the plan
into the Tonner Drill. This is a major event hosted by LA County Fire in
partnership with agencies from San Bernardino, Riverside and Orange
Counties. Fifty engine companies, three helicopters, six camp crews (15-
30 individuals per crew) all participated in the training along with
approximately 500 firefighters and command staff in a mock exercise to
control "burning" homes in The Country.
JUNE 16, 2015 PAGE 2 CITY COUNCIL
Asst. Fire Chief Flath explained how he had worked with CM/DeStefano to
gain approval for additional water pressure while in a full activation mode
of the City's EOC program. They simulated use of hydrants and
evacuation plans, used the reverse 911 system with the help of the
Sheriffs Department to resolve communication issues deep within the
canyon with the City, PIO and social media at the site while testing the
EOC plan. He said that having performed these various tasks he found
that Diamond Bar's EOC plan far outshined other cities' plans. Some of
the testing they wanted to do and some of the indexing they wanted to talk
about was a full activation of the area while testing the coordination and
communication systems between Fire, Sheriffs, City and Social media
internally by coordinating road closures — ingress and egress to The
Country, and assigning and managing social media which is very
prevalent these days. He thanked CM/DeStefano and SMA/Santos for
doing a fantastic job. His counterparts within the Fire department now
consider the Diamond Bar EOC a benchmark for other cities.
Asst. Fire Chief Flat then provided a slide presentation and narration
regarding the 57 person team which included Fairfax, and a team from
Virginia all working with the in -country military on its recovery missions in
Nepal that included a four hour rescue of a 15 year old boy. The people
and the military personnel of Katmandu were very welcoming, sincere and
supportive.
MPT/Lyons asked if either of the two firefighters who were up for Medal of
Valor awards were local to Diamond Bar.
Asst. Fire Chief Flath said that both firefighters were out of the Pico Rivera
station.
3. PUBLIC COMMENTS:
Pui Ching Ho, Diamond Bar Library spoke about the Summer Reading Program
that continues until August 15 where children, teens and adults can earn prizes
for reading and that the Library has a variety of special programs throughout the
summer. Children are invited to the Popsicle Engineering Workshop on
Wednesday, June 17 at 2:30 p.m. to learn the basics of physics, engineering and
structures followed by a competition to see who can build the most efficient
bridge that will hold the most weight. On Tuesday, June 23 at 2:30 p.m. the
Library will present a stamp making workshop for teens. There are millions of
songs and dozens of magazines that can be downloaded or streamed from the
website at www.colapublib.org. Individuals who need help accessing these
resources can come to a demonstration on Wednesday, June 24 at 1:00 p.m.
Thursday, June 25 at 3:00 p.m. children and their families can join Annie.
Bannanie Balloon storyteller who will create balloons while children tell their
stories.
JUNE 16, 2015 PAGE 3 CITY COUNCIL
Teri Muse and Lissete Gonzales (college intern) with Waste Management,
provided an update on the first quarter of 2015. Ms. Muse announced that
Leonard Leanos, recycling and green waste driver who drives in The Country
and Quail Summit areas and has done so for 27 years without any accidents,
was named "Driver of the Year" for Waste Management nationwide as well as
being recognized for his community service.
During the first quarter of this year Waste Management collected over 2700 tons
of recyclables. The largest commodity was paper, with the next highest being
green waste (over 5,000 ton). The free bulky item pickup service and the
"Recycle Right and Recycle Often" educational program which was launched this
year and advertised in the City's newsletter. There are many questions about
what is and what is not recyclable and one is whether pizza boxes are recyclable
which are, for the most part, unless they are covered with cheese and oil, etc.
Another question is about plastic clam shell containers - they are not recyclable
and should be put in the regular trash can. MRF tours are held every fourth
Thursday of the month at 10:30 a.m. in Azusa. Waste Management supported
the Quest Literacy Spelling Bee, The Friends of the Library Wine Soiree and the
Diamond Bar Community Foundation during the first quarter.
Lissete Gonzales stated that she will be an incoming freshman at Cal State
Fullerton this fall and will be studying pre -business and is extremely excited that
she was selected as the Waste Management's summer intern. She provided a
presentation on the Paint Care Program. Some of what Waste Management
collects from residents is household hazardous waste through the "At Your Door"
program which is an _approved provider of thePaintCare Program which was -- --
created by paint manufacturers throughout the United States as a stewardship
program that encourages the proper disposal of unwanted paints so that they can
be recycled. Whenever a Diamond Bar resident schedules a household
hazardous waste pickup through Waste Management's "At Your Door" program
for unwanted paint between 35 cents to $1.60 is reimbursed to the City of
Diamond Bar through the program. On behalf of Waste Management, she was
very happy to award the City of Diamond Bar two Paint Care reimbursement
checks totaling $2,008.51 reflecting paint picked up "At Your Door' in 2014 and
the first quarter of 2015. Congratulations to Diamond Bar for being super
recyclers.
4. RESPONSE TO PUBLIC COMMENTS: None
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — June 23, 2015 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.2 First in the 2015 Series of Concerts in the Park — June 24, 2015 — 6:30
p.m. to 8:30 p.m., Southland Bank (R&B, Classic Rock) - Sycamore
Canyon Park, 22930 Golden Springs Drive.
JUNE 16, 2015 PAGE 4 CITY COUNCIL
5.3 First in the 2015 Series of Movies Under the Stars — June 24, 2015 —
Alexander and the Terrible, Horrible, No Good, Very Bad Day —
Immediately following the Concert - Sycamore Canyon Park, 22930
Golden Springs Drive.
5.4 Parks and Recreation Commission Meeting — June 25, 2015 - 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.5 Independence Holiday — July 3, 2015 — City Offices closed Friday, July 3,
2015 - reopen Monday, July 6, 2015 at 7:30 a.m.
5.6 4th of July Blast — July 4, 2015 — 5:00 p.m. to 9:30 p.m. — Diamond Bar
High School, 21400 Pathfinder Road.
5.7 City Council Meeting — July 7, 2015 — 6:30 p.m., SCAQMD/Government
Center Auditorium, 21865 Copley Drive (Canceled).
5.8 Concerts in the Park — July 8, 2015 — 6:30 p.m. to 8:30 p.m. — The Kings
of 88 (Piano Rock) - Sycamore Canyon Park, 22930 Golden Springs
Drive,
5.9 Movies Under the Stars July 8, 2015 — Maleficent — Immediately
following the concert - Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.10 Traffic and Transportation Commission — July 9, 2015 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive. (Canceled).
5.11 Planning Commission Meeting — July 14, 2015 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.12 Concerts in the Park—July 15, 2015-6:30 p.m. to 8:30 p.m. —Stone Soul
(Soul) - Sycamore Canyon Park, 22930 Golden Springs Drive.
5.13 Movies Under the Stars — July 15, 2015 — The Box Trolls — Immediately
following the Concert — Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.14 City Council Meeting — July 21, 2015 — 6:30 p.m., SCAQMD/Government
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Herrera moved, C/Tanaka seconded to approve the
Consent Calendar as presented. Motion carried by the following Roll Call vote:
AYES: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye
None
None
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
JUNE 16, 2015 PAGE 5 CITY COUNCIL
6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of June 2,
2015 — as presented.
6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — Regular
Meeting of May 12, 2015.
6.3 RATIFIED CHECK REGISTER — Dated May 28, 2015 through June 10,
2015 totaling $299,901.49.
6.4 CONTRACT EXTENSIONS FOR COMMUNITY SERVICES
DEPARTMENT:
(a) APPROVED AMENDMENT NO. 3 TO EXTEND THE AGREEMENT
WITH EXCEL LANDSCAPE FOR LANDSCAPE MAINTENANCE
SERVICES AT LIGHTING AND LANDSCAPE MAINTENANCE
DISTRICTS NOS. 38, 39 AND 41, AND WASHINGTON PARK FOR
THE 2015-16 AND 2016-17 FISCAL YEARS IN THE ANNUAL
AMOUNT OF $333,575; PLUS A CONTINGENCY AMOUNT EACH
YEAR NOT -TO -EXCEED $27,000 FOR AS -NEEDED WORK, FOR A
TOTAL ANNUAL AUTHORIZATION OF $360,575.
(b) APPROVED CONTRACT WITH SOCIAL VOCATIONS SERVICES
(SVS) TO PROVIDE WEED REMOVAL AND LITTER ABATEMENT
SERVICES FISCAL YEAR 2015-16 IN THE AMOUNT NOT -TO -
EXCEED $23,800 FOR.
(c) APPROVED AMENDMENT NO. 1 TO THE AGREEMENT WITH
TENNIS ANYONE TO EXTEND THE CONTRACT PERIOD TO JULY
1, 2015 THROUGH JUNE 30, 2016 IN THE AMOUNT OF $70,000.
(d) AUTHORIZED BY THE CITY COUNCIL FOR APPROVAL OF
EXPENDITURES OF UP TO $60,000 PAYABLE TO ALLIANT
INSURANCE SERVICES FOR THE PURCHASE OF TENANT USER
LIABILITY INSURANCE AND SPECIAL EVENT INSURANCE FOR FY
2015-16.
6.5 AWARDED CONTRACT TO AMERICOMP GROUP IMAGING, LLC, FOR
PRINTER SERVICE AND TONER IN AN AMOUNT NOT -TO -EXCEED
$90,000, FOR THE PERIOD JULY 1, 2015 THROUGH JUNE 30, 2018.
6.6 AWARDED CONTRACT TO AMERITECH BUSINESS SYSTEMS, INC.
FOR COPIER SERVICE IN AN AMOUNT NOT -TO -EXCEED $50,000,
FOR THE PERIOD JULY 1, 2015 THROUGH JUNE 30, 2018.
JUNE 16, 2015 PAGE 6 CITY COUNCIL
6.7 AWARDED CONSULTING SERVICES AGREEMENT TO COMDYN
GROUP, INC. FOR AS -NEEDED INFORMATION TECHNOLOGY
SERVICES IN AN AMOUNT NOT -TO -EXCEED $250,000 FOR THE
PERIOD JULY 1, 2015 THROUGH JUNE 30, 2020.
6.8 APPROVED MAINTENANCE SERVICES AGREEMENT WITH WOODS
MAINTENANCE SYSTEMS, INC., DBA GRAFFITI CONTROL SYSTEMS
TO PROVIDE GRAFFITI REMOVAL SERVICES FOR FY 2015-16 WITH
AN OPTION FOR FOUR (4) ONE-YEAR EXTENSIONS.
6.9 APPROVED EXECUTION OF THE FIRST AMENDMENT TO THE
MEMORANDUM OF UNDERSTANDING WITH THE LOS ANGELES
GATEWAY WATER MANAGEMENT AUTHORITY (GWMA) FOR THE
IMPLEMENTATION OF THE WATERSHED MANAGEMENT PROGRAM
AND COORDINATED INTEGRATED MONITORING PROGRAM FOR
THE LOWER SAN GABRIEL RIVER WATERSHED GROUP "LSGRWG."
6.10 ADOPTED RESOLUTION NO. 2015-27: DENYING THE APPEAL AND
AFFIRMING THE PLANNING COMMISSION'S DECISION TO DENY
CONDITIONAL USE PERMIT NO. PL2014-518, A REQUEST TO ALLOW
THE INSTALLATION OF A NEW WIRELESS TELECOMMUNICATIONS
FACILITY CONSISTING OF 12 PANEL ANTENNAS, THREE (3)
REMOTE RADIO UNITS, AND A 24 -INCH DIAMETER MICROWAVE
DISH ANTENNA ON A 65 -FOOT HIGH ARTIFICIAL TREE (MONOPINE)
AND ASSOCIATED ABOVE -GROUND EQUIPMENT CABINETS WITH A
220 SQUARE FOOT ENCLOSURE AT A PUBLIC PARK (MAPLE HILL
PARK) LOCATED AT 1355 MAPLE HILL ROAD (APN: 8293-030-900).
6.11 ADOPTED RESOLUTION NO. 2015-18: APPROVING A FIVE-YEAR
ENTERPRISE AGREEMENT WITH MICROSOFT CORPORATION
THROUGH COMPUCOM FOR SOFTWARE LICENSES; AND,
AUTHORIZED THE CITY MANAGER TO EXECUTE THE AGREEMENT
IN AN AMOUNT NOT -TO -EXCEED $100,000 (APPROXIMATELY
$20,000 PER YEAR OVER A FIVE (5) YEAR AGREEMENT).
7. PUBLIC HEARINGS:
7.1 ADOPT RESOLUTION NO. 2015-29: APPROVING TENTATIVE TRACT
MAP NO. 73201 (PLANNING CASE NO. PL 2014-619) TO SUBDIVIDE
AIR SPACE FOR A 10 -UNIT WAREHOUSE CONDOMINIUM LOCATED
AT 614-646 BREA CANYON ROAD (ASSESSOR'S PARCEL MAP NO.
8719-010-019).
M/Tye and MPT/Lyons recused themselves from consideration of this
matter and left the dais. M/Tye asked C/Lin to discuss with his colleagues
who would chair this portion of the meeting. C/Lin suggested that
C/Herrera chair Public Hearing Item 7.1.
JUNE 16, 2015 PAGE 7 CITY COUNCIL
SP/Lee presented a power point presentation along with the staff report
which requested approval of a Tentative Tract Map to convert an existing
20,577 square foot multi -tenant industrial building into a ten (10) unit
warehouse condominium. The subject site is located at the northeast
corner of Brea Canyon Road and Washington Street just north of the
newly constructed office condominium building that the applicant
developed last year. There is a Metrolink station in the City of Industry
which is located directly to the north of the project site, a two-story office
building located to the south, a public storage facility located to the east
and an office/industrial park located across the street to the west. The
operational characteristics of the warehouse condo are compatible with
the surrounding uses and the existing building is presently divided into
eight (8) leasable units. The proposed subdivision creates 10 for -sale
condominiums. The property owner will be adding partitions to increase
the number of units from eight to ten and the common areas include
exterior landscape, walkway areas, an electrical room and driveway and
parking areas.
Unit sizes range from approximately 1300 to 3300 square feet and all units
are designated for warehouse and storage space with incidental office
area limited to no more than 45 percent of each unit's gross floor area in
order to comply with the City's parking requirement. No additional floor
area or exterior improvements will be done. There is an existing parking
permit to share access and parking with the two-story office condo to the
south and a reciprocal access and parking easement was recorded as
part of the parking permit so that both properties comply with the City's
parking requirements with a total of 95 parking spaces provided on both
properties.
When the City Council approved the two-story office building in 2013 a
Parking Management Plan was prepared to address the operational needs
of the two properties at full occupancy and this plan incorporated parking
practices to require the availability of convenient parking for visitors as
well as, to restrict the number of commercial fleet vehicles which will be
incorporated into the new CC&R's.
On May 12, 2015 the Planning Commission reviewed the project and
forwarded its approval recommendation to the City Council with the
Condition of Approval requiring that the applicant designate existing fire
lanes with pavement markings and signage to enable enforcement by the
LA County Fire and Sheriff's Departments. The applicant prepared the
signage and striping plan and obtained approvals from both fire and
sheriff's departments and have already painted the red curb and currently
in the process of installing the signage.
Staff has not received any comments from the public regarding this project
and is recommending that the City Council approve the Tentative Tract
JUNE 16, 2015 PAGE 8 CITY COUNCIL
Map based on the Findings and subject to the Conditions of Approval as
listed within the Resolution.
C/Lin said he served on the Planning Commission when this project was
recommended for approval and there was an issue about the problem of
ambulances parking onsite and asked if that issue had been resolved.
SP/Lee responded that the ambulance company moved out of the building
and the Parking Management Plan mentioned during her presentation
restricts the number of commercial fleet vehicles onsite.
C/Herrera opened the Public Hearing at 7:14 p.m.
Preston Chen, CGM Development thanked the City Council and staff for
working to help his firm put this project together. His company has had a
great time doing business in the City of Diamond Bar and looks forward to
many more exciting projects.
With no further testimony being offered, C/Herrera closed the Public
Hearing at 7:15 p.m.
C/Tanaka moved, C/Lin seconded, to Adopt Resolution No. 2015-29:
Approving Tentative Tract Map No. 73201 (Planning Case No. PL2014-
619) to Subdivide Air Space for a 10 -Unit Warehouse Condominium
located at 614-646 Brea Canyon Road (Assessor's Parcel Map No. 8719-
010-019). Motion carried by the following Roll Call vote:
AYES:
COUNCIL MEMBERS:
Herrera, Lin, Tanaka
NOES:
COUNCIL MEMBERS:
None
ABSTAIN:
COUNCIL MEMBERS:
None
ABSENT:
COUNCIL MEMBERS:
None
M/Tye and MPT/Lyons returned to the dais.
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE,
REPORTS/COUNCIL MEMBER COMMENTS:
C/Tanaka reported that on Thursday, June 4 he attended the Kaiser-Permanente
Diamond Bar medical offices expansion of a new 34,000 square foot two-story
building which contains the pediatrics, obstetrics and gynecology departments.
New services include Behavioral Health, Optometry and Optical Dispensing and
Vision Essentials departments. The new building compliments the existing
departments of Family Medicine, Laboratory, Pharmacy and Radiology. On
Saturday he participated in Diamond Bar's 10th Annual Relay for Life event. He
thanked Sharon Hall and the Relay for Life Committee. That Wednesday he
JUNE 16, 2015 PAGE 9 CITY COUNCIL
attended the Pomona Unified School Board's regular business meeting. On
Friday he attended the Tiny Tots graduation. He thanked CSC/Meyers for
hosting the wonderful event and congratulated the 35 graduates and their
teachers. On June 13 he attended the Grand Re -Opening for the new Red
Dragon Marshall Arts Studio which is now located on Palomino Drive near the old
East 180 Restaurant. He attended the graduation ceremonies at Diamond Bar
High School and Diamond Ranch High School. Congratulations to more than
1200 seniors who graduated, many of whom will be attending colleges and
universities across the nation. He wished everyone continued success in their
academic pursuits. He wished his wife Wanda a Happy Anniversary.
C/Lin said that he and M/Tye attended the 25th Anniversary of the Diamond Bar
Chinese-American Association's Annual Banquet and Gala. He has served on
the Board since 2007 and feels especially close to the organization. He told the
group that if anyone had any problems they should call Mayor Tye and in the
event he does not respond they can call him.
C/Herrera attended the Open House for Kaiser-Permanente and stated that it is
great that they are doing so well and are able to expand their services to this
area. Many individuals have Kaiser Insurance and can now visit a local facility
rather than having to travel great distances. She said that everyone is grateful to
the Fire Department for all of the services it provides and in particular, the
services provided in Nepal and that everyone returned home safely. She wished
all of the fathers a Happy Fathers' Day.
MPT/Lyons said she had fun attending the Diamond Bar Girls' Softball
Tournament and was impressed on how hard the parents were working grilling
hot dogs, making sandwiches, snow cones and facilitating and coaching the
teams. Parents are greatly appreciated because none of this would happen
without them. The tournament was a great success. On behalf of the City
Council she presented a Certificate to the Diamond Bar Black Women's
Association for their 30 years of service to the community at their annual
scholarship luncheon on June 6. During the luncheon the Association presented
six additional scholarships to six graduating seniors who each had a very unique
story. It was very gratifying for her to be present for that event. Along with
M/Tye and C/Tanaka she too attended the Opening Ceremony for the American
Cancer Society's Relay for Life and they all walked around the Lorbeer track.
She reminded residents that the annual Concerts in the Park and Movies under
the Stars series kicks off next Wednesday, June 24 at Sycamore Park and she
hoped to see everyone there.
M/Tye congratulated Haggen and said the City was glad to have them in town
and hoped that everyone would take a moment to stop in and see what they
have to offer. It is important to support local businesses. Saturday was the 25th
Anniversary Celebration of the Diamond Bar Chinese-American Association. He
was glad to attend that event along with C/Lin, Assemblywoman Chang and
Congressman Royce. He congratulated the association members for coming
JUNE 16, 2015 PAGE 10 CITY COUNCIL
together, working together and staying together for 25 years. Diamond Bar is
very grateful for all that they do in Diamond Bar and surrounding communities in
adding to the cultural flavor that the City enjoys. He thanked Assistant Chief
Flath and the Fire Department for everything they do. When Diamond Bar sees
fires in the hills surrounding the City residents understand what the Fire
Department does but when everything is calm and quiet the City is fortunate to
know the firefighters are on the job. And to see what they did in Nepal is
unbelievable. So thanks to all of the firefighters and let them know how much
Diamond Bar appreciates what they have done around the world.
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
City Council Meeting at 7:25 p.m.to the regular City Council Meeting of July 21, 2015.
TOMMYr CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this 21stday of July 2015.
STEVE TYE, MAYOR