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Home My WebLink About06/25/2015 PRC Agenda - Regular MeetingCITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, JUNE 25, 2015 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall —1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, LIANG, OWENS, VICE-CHAIRMAN HERNDON, AND CHAIRPERSON HSIEH MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. A. PRESENTATION OF 2015 YOUTH SOCCER SPORTSMANSHIP AWARDS: This award recognizes the team's outstanding efforts in good sportsmanship that was displayed and then rated throughout the just concluded youth soccer season. Three teams will be presented with awards. This award serves as an incentive for players, coaches and fans to demonstrate positive support and to place the emotional and physical well being of the children ahead of a personal desire to win. June 25, 2015 PAGE 2 PARKS & RECREATION COMMISSION CALENDAR OF EVENTS: Tuesday, June 30 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:OOpm - The Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Saturday, July 4 — 4th of July Blast — 5:OOpm — 9:30pm - Diamond Bar High School — 21400 Pathfinder Road — Diamond Bar Tuesday, July 7 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, July 8 — Senior Excursion — Fantasy Springs — Level 1 — 9:OOam — 5:30pm — Departs DBC @ 9:OOam Wednesday, July 8 — Concerts in the Park — 6:30pm — 8:OOpm — Movies Under The Stars — dusk to 10:00pm — Sycamore Canyon Park — 22930 Golden Springs Drive — Diamond Bar Wednesday, July 15 — Concerts in the Park — 6:30pm — 8:OOpm — Movies Under The Stars — dusk to 10:00pm — Sycamore Canyon Park — 22930 Golden Springs Drive — Diamond Bar Thursday, July 16 — Senior Hawaiian Luau Dance — 6:OOpm — 9:OOpm — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Tuesday, July 21 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, July 22 — Concerts in the Park — 6:30pm — 8:OOpm — Movies Under The Stars — dusk to 10:OOpm — Sycamore Canyon Park — 22930 Golden Springs Drive — Diamond Bar Thursday, July 23 — Senior Excursion — Getty Villa — Level 2-3 — 9:OOam — 5:30pm — Departs DBC @ 9:OOam Thursday, July 23 — Parks and Recreation Commission Meeting — 7:OOpm - The Windmill Room, 15t Floor, 21810 Copley Drive, Diamond Bar Friday, July 24 —Teen Night Out — 7:OOpm—10:OOpm — Sycamore Canyon Park - 22930 Golden Springs Drive — Diamond Bar Wednesday, July 29 — Concerts in the Park — 6:30pm — 8:OOpm — Movies Under The Stars — dusk to 10:00pm — Sycamore Canyon Park — 22930 Golden Springs Drive — Diamond Bar June 25, 2015 PAGE 3 PARKS & RECREATION COMMISSION 1. CONSENT CALENDAR 1.1 Approval of Minutes for May 28, 2015 1.2 Transmittal of Thank You Letter to Diamond Bar High School Instructor, Bill Zylstra 1.3 Transmittal of Thank You Letter to Church of Jesus Christ volunteers 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation — 2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation — 2.3 CIP Projects — Bob Rose, Community Services Director 1. Steep Canyon Trail Connector & Pantera Park Trail 2. Diamond Canyon Park 3. Design of Heritage Park Improvements 4. Installation of Swings at Longview Park North 5. Dog Park Improvements 2.4 List of pending Commission requests — Bob Rose 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MAY 28, 2015 CALL TO ORDER: Vice Chairman Herndon called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Benny Liang, Ted Owens, and Vice Chairman Lew Herndon Absent: Chairwoman Kim Hsieh was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Robin Crawford, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the March 26, 2015 regular Meeting - as presented. C/Owens moved, VC/Herndon seconded, to approve the meeting minutes of March 26, 2015 as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Liang, Owens, VC/Herndon NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Chair/Hsieh 1.2 Approval of Minutes for the April 23, 2015 regular Meeting — as presented. C/Grundy moved, C/Owens seconded, to approve the meeting minutes of April 23, 2015 as amended. Motion carried by the following Roll Call vote: May 28, 2015 PAGE 2 P&R COMMISSION 2. AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Grundy, Liang, Owens None VC/Herndon Chair/Hsieh 1.3 Transmittal of 45 Certificates of Appreciation to the Retired Senior Volunteer Program participants by Chairwoman Hsieh on behalf of the Parks and Recreation Commission. Without objection, the Transmittal was accepted with the recommendation that in the future all Commissioners be advised in advance of such a presentation should they choose to participate in the event. 1.4 Transmittal of Thank -You Letter to Diamond Bar High School Instructor Bill Zylstra (continued to June 25, 2015 for revision). INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Owens asked how many volunteens the City has and RS/Murphey responded close to 100. VC/Herndon said he heard staff working in the Tiny Tot Program were being lost and wondered what happened. RS/Murphey responded that one of the part time benefited teachers, Karen Barnett, resigned her position about a month ago and staff has been filling the spot with part time recreation staff. The program at Pantera Park is closed for the summer. Staff is working on a staffing plan going forward. 2.1.1 Power Point Presentation on Bridal Show and Facilities Use Policy — CSC/Crawford VC/Herndon asked if the proceeds from the bridal show cover all costs and RS/Murphey responded that the actual General Fund expenditures this year were $13,768 and the revenue was $12,345 which does not include all of the indirect costs. Staff included as part of April's Financial Summary lost revenue from a Diamond Bar resident's event for rental of the entire ballroom at $3,480. The difference was about $5,000. VC/Herndon said he assumed the bridal show brings in a lot of rentals for the facility which is part of the City's philosophy and RS/Murphey responded that VC/Herndon was correct that the event brings in more rentals and also helps with vendors who operate best within the policies of the City which helps provide successful events at the Diamond Bar Center. May 28, 2015 PAGE 3 P&R COMMISSION CSD/Rose said this was a service to brides who were already scheduled to use the Diamond Bar Center which allowed them to meet the vendors that are successful at running events at the Center. To come into a community center like the Diamond Bar Center and run a successful event is a lot of work for the bride and her family to coordinate. A successful event requires picking the right people/vendors and to have an event like this where brides to be can find successful vendors provides a very good service to the people who are renting the facility. VC/Herndon said he kind of understands that but if the City is renting in advance, wondered why the City would lower the rates for this event and RS/Murphey explained that feedback to staff is that there are not enough vendors at the bridal show and that the Diamond Bar Center is one of the higher priced venues. There has been no final decision but staff talks about doing these kinds of events in order to get more vendors in order to give renters a broader choice and more exposure to different vendors. CSC/Crawford stated that as a person who works the front counter she feels it is beneficial because as she previously stated, the Center is only booked up for Fridays until February 2016 and people are able to come to the bridal show and do their tour of the Center while looking into venues and are able to consider the Friday or Sunday times. She has had individuals attend the bridal show and even though they had not booked their wedding, after attending the show they reserved one of the smaller rooms for their bridal shower and for a friend's baby shower. The event is a great way for people to become aware of the multiple uses the Diamond Bar Center offers. C/Grundy asked about the resident who booked the ballroom at a reduced rate (loss of revenue). CSD/Rose said that RS/Murphey was comparing the event to a resident renting the ballroom which would result in less revenue than the bridal event. CSC/Crawford continued her report on the Facility Use Policy. CSD/Rose said that many cancellations are for financial reasons. The Diamond Bar Center does not come cheap and people will go out looking for other facilities after reserving the Diamond Bar Center and this policy will help them make their decision earlier which frees up the Diamond Bar Center for other reservations. C/Owens asked why the City Manager approved the policies, procedures and fees and not the City Council and CSD/Rose responded that the City Council approved that the City Manager has the authority to approve the policies, procedures and fees. C/Grundy asked if renters are required to have insurance if they serve alcohol and CSD/Rose responded "yes." VC/Herndon asked if that was required only if they serve alcohol and CSD/Rose responded "no." May 28, 2015 PAGE 4 P&R COMMISSION CSC/Crawford said that every rental renter must provide liability insurance whether they pay for it or provide it through their homeowners' insurance for every event whether or not they have alcohol. 2.2 Parks Report — PMS/Jordan C/Liang asked about the City's policy regarding the drought and the percentage requirement for decreasing watering. CSD/Rose responded that the State Water Board has mandated that each of the water districts reduce by a minimum of 25 percent. The supplemental report shows that some areas have to cut back more than 30 percent and others were slightly lower. Walnut Valley Water District was listed at 26 percent but the WVWD is saying 25 percent. The City is reducing the number of water days which should accomplish a 40 percent cut in the use of water. That said, the State Water Board has mandated that turf on medians will not be watered with potable water which will specifically affects Diamond Bar Boulevard because the entire length of Diamond Bar Boulevard is turf and is irrigated with potable water. So beginning Monday, June 1 the water will be turned off on the turf. The City has $2 million worth of trees in the medians so the City is working with West Coast Arborist to have them go out with their water trucks to keep the trees watered. As a result, staff is working with Metropolitan Water District because they have a rebate program where cities can get $2 per square foot for turf that is removed and there is 300,000 square feet of turf on Diamond Bar Boulevard for which the City would receive $600,000. After the City submitted its application MWD sent Diamond Bar an email on Monday that said they were out of money and Diamond Bar would not get anything; however, on Tuesday MWD added $350 million into their turf removal budget so now they have $333 million worth of requests for turf removal rebate, $600,000 of which is for Diamond Bar and the City expects the median turf removal to be funded through MWD. When the funds are received, drought tolerant planting material will be planted at a cost of $2 per square foot. In theory, the City breaks even and less water will be used. Over time as the water situation improves the City will plant more materials similar to what is seen on the Grand Avenue medians. Parks and other turf areas must limit irrigation to two days a week which will be Tuesdays and Fridays with valves operating for a maximum of 15 minutes. While all of this is occurring, staff will be looking at all of the parks for "gratuitous" grass areas that are decorative for the possibility of applying to MWD for additional rebates. As a result of these new measures residents will see the grassy areas in the Diamond Bar Boulevard median begin to yellow and brown. While Golden Springs Drive and Lemon Avenue also have turf in the medians, recycled water is used for irrigation which is permissible. VC/Herndon asked CSD/Rose to repeat what will be done in the medians and CSD/Rose did so and said that VC/Herndon could look at Rolling Ridge just south of Chino Hills Parkway where Chino Hills has introduced this plan. It is a little stark but an improvement over brown dead grass. May 28, 2015 PAGE 5 P&R COMMISSION VC/Herndon asked if the City had a policy in effect to automatically send out a letter of appreciation to groups like the Latter Day Saints Church to tell them how much we appreciate them and CSD/Rose responded "yes." VC/Herndon said he was thrilled that the City is beginning to use cameras (in parks). Has the City installed signs saying offenders might be caught on tape and PMS/Jordan responded that to date, no such signage has been posted. It is not videotape, it is photographs. VC/Herndon said he is all for catching the bad guys but would prefer to keep them from doing something bad in the first place. CSD/Rose said that at Sycamore Canyon Park there is a new chain gate that goes across the driveway at closing which allows people to go into the park and park next to the restroom building but vehicles are not permitted to go to the lower parking lot and the City yard. C/Owens asked if there had been discussion on artificial turf for athletic fields. CSD/Rose said that the City is not moving in that direction. There are at least two City Council Members who would like to see artificial turf at Lorbeer. This was the last communication CSD/Rose had with the PUSD Superintendent last August. For this year staff will be over seeding Lorbeer and reducing the number of teams using the field because the field gets worn out too fast. VC/Herndon asked what kind of relationship the City has with the school districts at the board level or Superintendent level. CSD/Rose responded that at the board level there are Council Members that serve as the liaison for the City with each of the school boards (WVUSD and PUSD). The relationship with the Superintendents' office is excellent. VC/Herndon said that even though he understands why, it sickens him to hear that the usage will have to be cut at Lorbeer. He would like to see artificial turf at Lorbeer and felt that with a concerted effort on the City's part it could convince the school district it would be an upgrade to their facility. CSD/Rose said the Superintendent was very much in favor of artificial turf and one of their school board members was promoting its use. At the time, the school was under the impression the City would pay the entire amount and during the meeting CSD/Rose said the City would be interested in partnering with the school district but that the City was not in a position to pay the entire amount and that is where it was left. C/Owens asked if their (PUSD) high schools had artificial turf and VC/Herndon said he was under the impression that if all of the high schools did not already have artificial turf they were going to put it in. 2.2.1 Power Point Presentation on Sycamore Canyon Park — PMS/Jordan 2.3 CIP Projects 2.3.1 Diamond Canyon Park— CSD/Rose stated that plan check is May 28, 2015 PAGE 6 P&R COMMISSION continuing on the Willow Heights Project park. Staff received the plans back from the developer with all of the requested corrections. Nearly 100 percent of the corrections have been included in the revised plans and staff is going back through the document to make sure it will be constructed as intended. There will be an entry sign just off of Diamond Bar Boulevard just north of the rain garden which is being considered an "entry" monument and will be in the style of the original Diamond Bar Ranch sign and there will be informational panels, a picnic area, picnic tables, etc. in that area which is being added to the plan. Lennar Homes believes the park will be completed by the end of fall. 2.3.2 Design of Heritage Park and Community Center Improvements — the design team has completed collection of the public input. Staff is reviewing the data that was collected and is working on the plans that will be presented to the City Council going forward. 2.3.3 Pantera Park Trail and Steep Canyon Trail — CSD/Rose reported that the design team continues to work on the construction documents. After the documents are completed the project will go out to bid and as previously stated, the Steep Canyon Trail will provide a trail from the top of the stairs and connect to the Canyon Loop. The Pantera Park Trail will result in a trail going up the steep slope above the dog park and include a set of concrete stairs leading down from Pantera Drive to the dog park. Staff proposed to have both of these projects completed by the end of the calendar year. 2.3.4 Design of Longview Park South & Star Dust Park — CSD/Rose stated that the Architera Design Team has responded to staff's plan check comments. This project is included in the 2015-16 FY budget and staff expects to start construction on these two sites this fall. 2.3.5 Longview Park North - New Swing and Rubber Surfacing — CSD/Rose reported that a concept plan has been put together, the cost for which will be compared to the budget and will include an accessible play area and change of the rubber surfacing in the tot lot at the same time the swing installation takes place. 2.3.6 Dog Park Improvements — CSD/Rose explained that Valley Crest is installing irrigation laterals and once completed 50 trees will be planted in the dog park area. PMS/Jordan stated that installation of the irrigation laterals is substantially completed along with the individual bubblers for the trees. Today ValleyCrest sent him an image of the controllers being installed. The only thing left is to connect the wires to the controllers and get the trees planted so he will be sending a list to West Coast Arborist on Monday to order 50 trees and get them planted which will most likely take until the May 28, 2015 PAGE 7 P&R COMMISSION second or third week of June to complete. VC/Herndon asked if there would be enough water for the new trees and CSD/Rose said that Governor Brown is very strongly in favor of continuing to irrigate trees because there are so many benefits to the environment that trees provide and the State does not want to mislead anyone into thinking that when the State turns down irrigation it should affect the trees. So, planting and irrigation of trees is not seen as an issue. 2.4 Pending Commission Requests — CSD/Rose 2.4.1 Request for staff to pursue a grant to construct a trail connection from Silver Tip Park to Pantera Park - Unfortunately, both the Habitat Conservation Grant and the Land and Water Conservation Grant were turned down so the City is not getting any funding for that item this year. However, staff will continue to work on grant funding and continue working with the CCC to do improvements to the two trails so that they continue to provide a good hike. In the meantime, in lieu of a trail head, staff may be installing signage to direct people to the trail. 2.4.2 Commission request to review Heritage Park "special needs" input before the conceptual plans are finalized - No further update at this time. 2.4.3 Request for production of a video to be placed on YouTube that would advertise and introduce the City's parks to the community - ongoing 2.4.4 Request for trail descriptions to be placed at the base of each trail - Funding for this item is included in the 2015-16 FY budget. The RFP is ready to be sent out to bid for the panels. The City has about $20,000 for the project. 2.4.5 Request for cost information on Diamond Bar Center bricks and tiles - CSD/Rose said he continues to work on this request. 2.4.6 Request for additional walkway lights at Peterson Park - CSD/Rose said that he and CM/DeStefano believe it is May 28, 2015 PAGE S P&R COMMISSION important to put together a Master Plan for Peterson Park. There have been a number of requests for improvements at Peterson Park and everything needs to be consolidated into one written document and the walkway lights would be a part of the Master Plan. In addition, in the Parks Master Plan there is a recommendation to take down the restroom building and concession stand and relocate it along with other possible site changes. CSD/Rose put together a funding request he and CM/DeStefano will be reviewing as a first step toward a Master Plan and major changes at Peterson Park. 2.4.7 Recommendation to redo drainage at Stardust Mini -Park Scheduled to be completed this fiscal year - it is included in the design and in the 2015-16 FY budget. 2.4.8 Inquiry regarding installation of additional amenities at Longview Park South/North and at Steep Canyon Trail in the future (i.e. rock climbing equipmentioutdoor exercise equipment) - These items will be considered for installation in future projects. 2.4.9 Inquiry regarding installation of ball field lights at Sycamore Canyon Park with installation of new cell tower - T -Mobile is the developer that was planning on a cell tower at Sycamore and at this time is attempting to install a cell tower at Maple Hill Park for which the Planning Commission denied the request. T -Mobile has appealed this matter to the City Council and the item will be considered at the June 2 meeting. Application for a cell tower at Sycamore Canyon Park has not yet been submitted. 2.4.10 Installation of a sidewalk at the Diamond Bar Center from the Summitridge Drive entrance to the top of the hill. CSD/Rose said that after investigating the area he did not believe a sidewalk was a good idea because there are a lot of obstacles. What could be done to accommodate the need for a sidewalk is to reduce the width of the gate and place a bollard in the center of each gate which would allow people to walk on the direct path and avoid the cut through path that May 28, 2015 PAGE 9 P&R COMMISSION has been established through the bushes. The bollards would be removed to allow for vehicular traffic. This would allow for a more effective and less expensive fix. 2.4.11 Request for Certificates of Recognition to outside groups and organizations - This was a request by Chairwoman Hsieh which was exercised at the Senior Volunteer Luncheon. The entire Commission should weigh in on this issue. 2.4.12 Request for additional signage from Golden Springs to Grand Avenue directing traffic to the birthday celebration at Pantera Park next year - This request will be taken into consideration for next year's event. VC/Herndon said he was really concerned about lights at Sycamore Canyon Park because of the cutbacks at Lorbeer Middle School which is one of the City's only lighted fields. A couple of years ago people from the sports groups came to the Commission to express their concern about the lack of fields in general. He said he was getting more frustrated about the City's sports field situation and highly recommended that if anything could be done to get lights at Sycamore as a part of the cell tower installation he hopes it can be done. VC/Herndon said that some time ago he mentioned talking with the school district about selling rights to naming of Lorbeer field. It seems to him that the school district and the City are having problems funding the proper maintenance of the field and if the naming rights to that field could be sold to fund installation of artificial turf it might be a possible solution to the dilemma. He also suggested the City do a study of the number of cars that pass that intersection every day as a possibility of bringing that to the forefront because it would be something necessary to sell the rights. CSD/Rose responded that the information may be available through the Public Works Department because that department conducts traffic counts to keep the City's Traffic Management Plan up to date. VC/Herndon said he believed he had provided staff with an article about how (naming rights) had been done at the high school level and can furnish another copy of the article if staff does not have it. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Grundy said there is a lot of talk about how severe this drought will be for California and he is very pleased to hear about the actions the City is taking which, in some cases, would reduce water usage by 40 percent rather than the May 28, 2015 PAGE 10 P&R 25 percent target. He believed everyone would have to figure out how to weigh in and help out with this issue and loved to hear that the City was being very proactive with the actions as well as the rebate funding. As usual the reports are very informative and helpful and show that everyone is still doing a great job as usual and thank you very much to staff. C/Owens thanked staff for the very detailed information. C/Liang echoed his colleagues' comments regarding staff that does a great job. He especially liked PMS/Jordan's reports which are easy to read and shows the forward progress. He thanked staff for the bridal presentation at the Diamond Bar Center and said he planned to attend the event next year. VC/Herndon said staff does a great job and thanked them for their work. He reported that he chaired the Diamond Bar Community Foundation and the Rotary Club's Fifth Annual Golf Tournament and this year's fundraiser was the most successful to date which would bring the "Fields for Kids" account balance to over $60,000. He hoped that at some point the City would have a project for the Foundation's investment. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, upon motion by C/Grundy, seconded by C/Owens, VC/Herndon adjourned the meeting at 8:31 p.m. The foregoing minutes are hereby approved this day of 12015, Respectfully Submitted, BOB ROSE, SECRETARY Attest: LEW HERNDON, VICE CHAIRMAN Steve Tye Mayor Nancy A. Lyons Mayor Pro Tem Carol Herrera Council Member Jimmy Lin Council Member Jack Tanaka Council Member June 25, 2015 Dear Jessica: City of Diamond Bar 21810 Copley Drive . Diamond Bar, CA 91765-4178 (909) 839-7000 • Fax (909) 861-3117 www.DiamondBarCA.gov On behalf of the City of Diamond Bar Parks and Recreation Commission, I thank you for organizing volunteers from the Church of Latter Day Saints to complete an important park project. Your group completed the task of painting the lodge pole fence along the mesa trail at Sycamore Canyon Park. Projects like this not only beautify the City's parks, but the maintenance value of your efforts will help ensure the viability of this important park element for years to come. Thanks again for your volunteer work that has improved the quality and beauty of Sycamore Canyon Park! Sincerely, Parks and Recreation Commission Kim Hsieh, Chairman Lew Herndon Vice Chairman ?e�%�� Benny Liam Commissio a° Dave rund Commissioner Ted Owens Commissioner Steve Tye Mayor Nancy A. Lyons Mayor Pro Tem Carol Herrera Council Member Jimmy Lin Council Member Jack Tanaka Council Member June 25, 2015 City of Diamond Bar 21810 Copley Drive . Diamond Bar, CA 91 765-41 78 Mr. Bill Zylstra Diamond Bar High School 21400 Pathfinder Road Diamond Bar, CA 91765 Dear Mr. Zylstra, (909) 839-7000 . Fax (909) 861-3117 www.DiamondBarCA.gov The City of Diamond Bar Parks and Recreation Commission would like to commend you for encouraging your Civics class students to attend the Parks and Recreation Commission meeting April 23, 2015. We would also like to recognize your efforts as an educator to encourage the youth of our community to become involved with local government. We greatly appreciate your hard work and dedication! Sincerely, Parks and Recreation Commission Lew Herndon Vice Chairman Benny Lian Commissio r Kim Hsieh, Chairman r Dave ijrunku Commissioner Ted Owens Commissioner %i Recreation Program Update TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: June 18, 2015 MEETING DATE: June 25, 2015 Community Recreation Guide The Summer 2015 Recreation Guides are available at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF of the Spring 2015 guide is also available online at www. Diamond BarCA.gov. The Fall Recreation Guide is in the works and will be mailed out to residents the first week of August. Contract Classes Summer 2015 -- The Summer semester began on May 30 and will run through August 21. As of June 17 there are 631 students enrolled in 230 available classes. New classes this season include; Small World Dance, Young Naturalist Science, Chemistry Creations, British Soccer Camp, Stop Motion Animation, Mine Craft Build, Video Game Design, and Intro to Music. Youth Programs Tiny Tots -- The Tiny Tot spring session ended on June 12 with the graduating classes from both Pantera and Heritage Park. There were 35 graduates. The theme was ocean life. The room was decorated with sea life balloons. Entertainment after the ceremony was a bubble show. The Summer Session at Pantera Park is closed. Both sites are combined for the summer at Heritage Park with Miss Mariela and Miss Joyce. Enrollment opened on Monday, May 11. There are 19 in the 3 year old class and 20 in the 4-5 year old class. Councilman Tanaka spoke to the graduates in the beginning of the ceremony. DB 4Youth "In Action" -- On Saturday, June 6, the youth participated in Relay for Life at Lorbeer Middle School. Thirteen youth spent the day walking the track and informing participants about skin cancer. They had raised $500 at the time of the event. Donations can and still are coming in. On June 27 the youth will volunteer at Food for Life Food Bank in Chino. They pack boxes of food and distribute to families in need. Their next regular meeting will be Tuesday, June30. Volunteens -- Volunteens are busy in three out the five programs. Concerts in the Park will begin on Wednesday, June 24 and Baseball will begin 29. There are a total of 98 volunteens, volunteering in Summer Day Camp, Tiny Tots, Youth Sports, Senior Programming and Concerts in the Park. Summer Day Camp -- At the time of this report Summer Day Camp was finishing up week three. The weeks remain full at 100 per week. The campers are enjoying the crafts, sports and games at camp and all the excursions. This year on Thursdays they have been going on a hike. The first and third week they went Sycamore Canyon Park hiked the trail and had lunch. The second week they hiked the Grand View Trail and Link and had lunch. Brea Plunge will open by the fourth week of camp. Week 1: June 1 - June 5 Full Medieval Times Castle Park Week 2: June 8 - June 12 Full Aquarium of the Pacific Laser Quest Week 3: June 15 - June 19 Full California Science Center Splash Kingdom Week 4: June 22 - June 26 Full "LA Zoo" Boomers Youth and Adult Sports Adult Basketball -- The summer 2015 season will end on August 16. There are 18 teams in the league this season. The fall program will begin September 13. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- The current session was extended to June 22, due to some unforeseen school closures. We are awaiting word from the district about a potential summer program. There are 31 participants currently enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 10 users per hour on weekdays, with 16 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - dusk on weekdays, and from 8am - dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 9 participants), Thursday (average of 12 participants), and Sunday (average of 13 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30-10pm. Youth Indoor Soccer -- The 2015 season came to a close on June 6, at Mt Calvary Lutheran. One team in each division will be the recipients of the coveted sportsmanship award. The awards will be presented at the June 25 Commission meeting. Youth Baseball -- Heritage Park was the site of the skills evaluation day for the Double A and Triple A divisions on June 6. Teams were drafted immediately after the evaluations were completed. Practices began June 8 at Sycamore Canyon Park and Paul C Grow Park. Games begin on June 29 and continue until August 8. The $89 registration fee includes a team hat, jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. There are currently 172 children enrolled in the program. Adult Excursions June 13 — Temecula Wine Country — Cancelled due to low enrollment. July 3 — Hollywood Bowl -- We are SOLD OUT for the Independence Day Fireworks Spectacular at the Hollywood Bowl on July 3. The L.A. Philharmonic will perform patriotic music and there will be a live performance by the King of Motown, Smokey Robinson. Bring a picnic dinner or purchase it at the Bowl. Excursion includes roundtrip transportation, admission to the show, seat cushion rental and a snack for $60 per person. July 18 — Spend the Day in Santa Barbara -- There are currently 36 participants enrolled to spend the afternoon at their leisure in Downtown Santa Barbara, Stearns Wharf or strolling along the beach. Excursion includes roundtrip transportation, and a snack for the ride home for $35/person. August 14 – 2311 Annual Long Beach Crawfish Festival -- On August 14 we will take a trip to Rainbow Lagoon in Long Beach for this event. This family friendly festival is packed with live Cajun & Zydeco music, fresh boiled crawfish in the world's largest crawfish kettle, dancing, two beach bars, an international food court, children's stage, free bouncers for the kids and so much more. Excursion includes roundtrip transportation, admission, and a snack for the ride home for $40/person. Currently we have 15 enrolled. September 19 – Solvang's Annual Danish Days -- We are SOLD OUT for this trip with 46 enrolled. There will be folk dancers, village singers and a village band. Lunch is available for an additional cost with the local street fair or try an authentic smorgasbord at one of the popular Scandinavian restaurants. There are plenty of shops and boutiques that line the streets of Solvang to explore. Excursion includes roundtrip transportation and a snack for the ride home for $35/person. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center, Heritage Park and City Hall. The classes vary from computer to exercise and fine arts—most are filled to capacity each session. The Spring session began on February 23rd and concluded on June 12th Tai Chi Highlight -- Tai Chi is one of our most popular classes for our seniors. Currently there are 29 seniors in this Mt Sac class that is held on Thursdays from 9-1 lam in the Pine Room. Seniors who've taken this class have said that the class has improved stress levels, their balance, agility and so much more. These types of classes are among the most recommended exercise for fall prevention due to its balance criteria! Diamond Age, Super Diamond Age, and Evergreen senior clubs offer Tai Chi as well. Senior Seminars 6/1 Health, Wellness & Wholeness - 6 participants 6/8 Diabetes - 7 enrolled -- Instructor cancelled and rescheduled for July 6 6/22 Legal Seminar Pt. 2 -12 participants Senior Activities and Services • Bridge every Wednesday – 8-10 per session, average • Mahjong every Wednesday – 40 per session, average • Bingo every Tuesday and Friday – 167 per session, average • Complimentary Legal Services 1st Wednesday of each month – 5 appointments were booked for June Senior Special Events Senior Prom — On June 11th, 138 seniors were signed up for our 3rd Annual Senior Prom. A delicious meal was catered by Tiscareno's Catering and DJ Keith Johnson provided a delightful mix of number 1 hits starting from 1930's to celebrate each prom year. The event concluded with everyone's favorite: raffle prizes! Diamond Age Senior Club — On Wednesday, June 17th the D.A. Senior Club Quarterly Birthday was held at the Diamond Bar Center. They had over 190 guests in attendance and provided boxed lunches for all their members. Dancing, singing and fun was had by all. Evergreen Senior Club — The Evergreen Senior Club held its quarterly birthday celebrations in the Grand View Ballroom on Thursday. There were over 300 people in attendance for entertainment, lunch and cake! Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 309 members. They meet each Tuesday with approximately 167 at each meeting at the Diamond Bar Center this month. • The Diamond Bar Evergreen Club has 313 members. They hold classes throughout the week at the Diamond Bar Center. • The Diamond Age Seniors has 190 members. They meet each Monday, Wednesday, and Friday. • The Sunshine Seniors has 800 members on their books; 175 attend their programs on regular basis this month. They meet the second and fourth Sunday of each month and every Saturday. • The Super Diamond Age Seniors has 190 members. They meet each Tuesday, Thursday, and Friday. Senior Excursions June 18, 2015 — Lake Arrowhead - A group of 82 seniors are headed to Lake Arrowhead to spend the day. 2 buses will arrive at 11:30am where we will all enjoy lunch together. After, we will split into 2 groups — one half will enjoy a 1 -hour narrated tour aboard "Arrowhead Queen" and the other half will enjoy shopping until it is time to switch. A perfect senior excursion to start off the Summer! Jun 25, 2015 — Harrah's Casino - Currently 20 seniors are signed up to spend the day in San Diego County at this luxurious casino. This is an $18 trip with $25 given back in slot play credit by the casino. Lunch will be on their own. Special Events 4th of July Blast -- The event will take place on Saturday, July 4, 2015 at Diamond Bar High School, from 5-9:30pm. Traffic control and event information notices were mailed out at the end of May to over 600 addresses including the businesses in the surrounding areas. The notice is also available for pick up at City Hall, Diamond Bar Center, and Library and at Concerts in the Park. Commissioners should have also received their parking permits for the reserved parking lot located off Pathfinder Road. Reserved permit parking will begin at 4:00pm and conclude at 8:30pm. Once the 8:30pm hour has passed please be aware that you will need to find alternative parking due to preparation for the firework show. Also, if you choose to park in the reserved parking lot please note that at the conclusion of the event, traffic control will be operated by the L.A. County Sheriff's Department and you may not have access to leave until pedestrian traffic flow has cleared. Lastly, please join us on stage at 5pm & 8:40pm for the welcome speech and introductions. Concerts in the Park --The City of Diamond Bar will present the 25th Annual Concerts in the Park series this summer. The series will begin on June 24th and run through August 12th on Wednesday evenings from 6:30pm until 8:00pm (no concert July 1). The concerts are held at Sycamore Canyon Park, 22930 Golden Springs Road. Commissioners should have also received their RESERVED parking permit in the mail. The permit is for your use at all of the concerts and movies in the park. Reserved permit parking will begin at 5:00pm for each concert and movie. All Reserved parking spaces not occupied by a permit holder at 7pm will be opened to the general public. In addition please join us on stage at 6:25pm for the welcome speech and introductions each week. Free Parking & Shuttle from the Diamond Bar Golf Course parking lot will begin at 5:30pm. Free Activities for kids and concession available for purchase. August 5th — Diamond Bar Night out! August 12th -Sponsored by the Diamond Bar Community Foundation. Performance Date Band Name Music Style June 24 Southland Band R&B, Classic Rock July 8 The Kings of 88 Piano Rock July 15 Stone Soul Soul July 22 Southern Caliber Country Rock July 29 Last Chance Classic Rock August 5 Cold Duck 70's top 40 August 12 Surfin' Tribute to Beach Boys Movies "Under the Stars" -- Movies "Under the Stars" will take place on Wednesday evenings at dusk after Concerts in the Park. The movies will run from June 24th through August 12th (no movie on July 1). All movies are "PG" rated and family oriented. A shuttle service between the golf course and Sycamore Canyon Park will be operating. Please come and join us for this whole night of fun! Date Title June 24 Alexander and the Terrible, Horrible, No Good, Very bad da July 8 Maleficent July 15 The Box Trolls July 22 Big Hero 6 July 29 101 Dalmatians August 5 Alice in Wonderland (2010) August 12 Finding Nemo Facility Rentals Diamond Bar Center — The Diamond Bar Center was the location for a total of 49 private, business and non-profit rentals during the month of May. There were 20 church rentals, 2 Toastmasters meetings, 1 Sunshine senior event, 7 seminars, 1 prom and 1 Walnut Valley Education Foundation Gala. There were also 8 weddings, 2 graduation parties, 1 DBHS banquet and 1 memorial. Also 1 graduation, 1 family party, 2 birthday parties and a book club meeting. A total of $68.397.85 in rental fees was collected during the month of May for Diamond Bar Center rentals. In May 2014 a total of $70,213.09 was collected. Heritage -- There have been 8 rentals of Heritage Park Community Center for the month of June. Rentals include 4 church rentals, 1 baby shower, 2 graduation parties and 1 Super Diamond Age party. Total revenue for these rentals is $1,175.00. The revenue for June 2014 was $1,500.00. Pantera — There was 1 rental of Pantera Park Community Center for the month of June, which was a Birthday Party. Total revenue for this rental is $240.00. The revenue for June 2014 was $478.75. Picnic Reservations -- As of June 13, 2015 there have been 20 picnic reservations made for the month of June. There have been 4 at Ronald Reagan, 3 at Peterson, 2 at Pantera Park, 1 at Heritage, 4 at Maple Hill and 6 at Sycamore Canyon Park. The revenue of these picnic rentals is $575. The revenue for June 2014 was $875 Program Evaluation and Financial Summary Program Title: Armed Forces Banner Program Date: June 15, 2015 Evaluation Prepared by: Andee Tarazon, Community Services Coordinator The Armed Forces Banner program is a method for the City of Diamond Bar to honor residents and the family members of residents who are serving this country in the military. The plan was for the City to purchase and post banners along two major boulevards in Diamond Bar, with the banner stating the name and branch of service of an individual soldier. The banner would be posted while the soldier is on active duty. When the tour of duty is completed, the banner is then given to the family or to the soldier. In 2014 - 66 banners were relocated to Diamond Bar Blvd. to have all banners hanging on one street and create the "Boulevard of Honor". There are currently 143 banners posted. This year staff submited a decision package for the 15/16 FY budget to change the design of the banners to include the photos of each banner participant based on a Commission recommendation. The total cost would have been $34,371.00, however the decision package was declined during the budget process. Staff Recommendations: • Change the criteria for who can apply for banner: current application criteria: the honoree must be an active duty member of the United States armed forces; and current Diamond Bar resident; or past resident with immediate family currently residing in Diamond Bar. (Immediate family = wife/husband, son/daughter, grandson/granddaughter, son-in-law/daughter-in-law, aunt/uncle, niece/nephew). Recommend that immediate family only include: (wife/husband, son/daughter, grandson/granddaughter.) • Continue to post banners only on Diamond Bar Blvd. • Continue to research how other cities have concluded the program for when Council authorizes. Program Evaluation and Financial Summary Program Title: Adult Excursions Date: July 17, 2015 Evaluation Prepared by: Crystal Knox, Community Services Coordinator Summary The Adult Excursion program is advertised in the quarterly community Recreation Guide. Excursions are planned by city staff. All trips were open to participants of every age. This fiscal year's excursions were: Hollywood Bowl 4th of July Concert & Fireworks, Spend the Day in Catalina, Port of Los Angeles Lobster Festival, Big Bear Lake Oktoberfest, Queen Mary; Her Finest Hour WWII Tour, Huntington Harbour Cruise of Lights, 2015 Rose Parade, Nethercutt Museum & Bear Pit BBQ, Miguel's Cocina Brunch & Old Town San Diego, Oxnard Strawberry Festival, Temecula Wine Tour & Tasting. Two excursions were cancelled due to low enrollment (Big Bear Lake Oktoberfest and Temecula Wine Tour & Tasting). According to surveys, the cancellation of these excursions may have been mainly due to lack of interest in activities involving alcohol. The majority of attendees are seniors and small families looking for more relaxed & festive activities. Staff plan on replacing these types of excursions with more Festivals and Family/Kid friendly activities. The Rose Parade sold out with 46 participants. There were 277 participants who enjoyed the program and the average fee was $52 per trip. This is an increase from last year which had 237 participants and a very slight fee increase from an average fee of $51. Excursions always include roundtrip charter bus transportation and a snack. If the trip is advertised as so, it includes admission and lunch. This program is offered for the benefit of the residents of Diamond Bar. Staff turns in a proposed budget for the program each spring as part of the City's budget process. The approved budget reflects the Council's interest in continuing to offer this program while passing along the direct costs to the participants. The City uses Los Angeles County Prop A transportation funds to pay for transportation costs for adult excursions. Only 70% of the transportation fee is passed along to the participant. The following financial summary shows what the direct costs of the program were. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc. Staff is beginning to study the subsidy level of this program and will be making recommendations to lessen the subsidy level. Past Adult Excursion Revenue and Expenditure Recap FY Revenue General Fund Exp Prop A Exp 2010/11 $ 21,770.00 $ 18,138.96 $ 7,621.84 2011/12 $ 23,545.00 $ 16,267.72 $ 8,516.67 2012/13 $ 15,720.00 $ 12,769.79 $ 8,380.31 2013/14 $ 17,112*est $ 14,757.67 $ 7,284.09 2014/15 $ 15,838.00 $ 13,005.84 $ 7,860.92 Staff Recommendations 1. Continue to offer a wide variety of excursions 1. Continue to survey participants to gain knowledge of participants' interests 2. Continue to offer affordable excursions, look for low admission fees and free festivals 3. Continue to offer excursions that are popular and are known to sell out 4. Continue to offer a second summer trip instead of a February trip 5. Continue to provide cost effective staff 6. Increase advertisement through providing bold eye-catching ads in the seasonal Recreation Guide, Email Blasts, news release, City channel and Flyers for the Diamond Bar Center, Heritage Community Center and City bulletin boards. Staff Notes Two different staff rates were accounted for in the 14/15 fiscal year. A CS Specialist chaperoned three trips to accommodate lower fees being transferred to the customer. Other staff fees include over -time rate for the Excursion Coordinator. CITY OF DIAMOND BAR Adult Excursions Financial Summary FY 14-15 Projected General Fund Expenditures $21,239.50 Projected Revenue $29,700.00 Projected Prop A $11,700.00 Difference -$3,239.50 Actual Revenue $15,838.00 Actual General Fund Expenditures $13,005.84 Actual Prop A $7,860.92 Difference -$5,028.76 Fee per trip x number of SUPPLIES (001.5350.41200) $0.00 Projected Amount - $730.00 Excursions Rose Parade 8x$30 $240.00 $100.80 PERSONNEL SERVICES (001.5350.40030) $3,333.29 Projected Amount - $3,522. 10 Personnel (40020) Overtime 1 CS Coordinator- 60 hours @ $45.54 $2,732.40 Personnel (40020) 1 CS Specialist- 24.5 hours @ $17.08 $433.16 Personnel Services (40000) Workers Compensation (40083) @ 3% $94.97 Medicare (40085) @ 1.45% $45.90 Admissions participants Revenue July 4, 2014- Hollywood Bowl 4th of July $1,237.00 43x$60 $2,580.00 August 9, 2014- Spend the day on Catalina $2,108.00 29x$89 $2,581.00 Sept 13, 2014 - Port of Los Angeles Lobster Fest $225.00 24x$35 $840.00 Oct 11, 2014- 44th Annual Big Bear Lake Oktoberfest $0.00 Cancelled $0.00 Nov 8, 2014 - Her Finest Hour: WWII $240.00 14x$40 $560.00 Dec 20 , 2014 -The 52nd Annual Cruise of Lights $580.00 35x$45 $1,575.00 Jan 1, 2015 - Rose Parade 2015 $3,367.50 46x$85 $3,910.00 March 21, 201- Nethercutt & BBQ $578.37 31x$40 +3x$17 $1,342.00 April 18, 2015- Brunch & Old Town San Diego $375.00 25x$50 $1,250.00 May 16, 2015 CA Strawberry Festival - $501.50 30x$40 $1,200.00 June 13, 2015 - Temecula Wine Tour & Tasting $0.00 Cancelled $0.00 TOTAL $9,212.37 $15,838.00 SUPPLIES (001.5350.41200) $0.00 Projected Amount - $730.00 Excursions Rose Parade 8x$30 $240.00 $100.80 PERSONNEL SERVICES (001.5350.40030) $3,333.29 Projected Amount - $3,522. 10 Personnel (40020) Overtime 1 CS Coordinator- 60 hours @ $45.54 $2,732.40 Personnel (40020) 1 CS Specialist- 24.5 hours @ $17.08 $433.16 Personnel Services (40000) Workers Compensation (40083) @ 3% $94.97 Medicare (40085) @ 1.45% $45.90 Social Security (40085) @ 6.2% $26.86 CONTRACT SERVICES (001.5350.45310) $9,672.55 Projected Amount - $15,500. 00 Non -Prop A Travel Admissions $460.18 $9,212.37 PROP A EXPENDITURES (112.5350.45310) $7,860.92 Projected Amount - $11,700.00 Travel within Prop A * excursion cancelled due to low enrollment $7,860.92 Program Evaluation and Financial Summary Program Title: Senior Excursions Date: July 2105 Evaluation Prepared by: Cloris Vargas, Recreation Specialist -Senior Programs Summary The Senior Excursion program is advertised in the quarterly Community Recreation Guide, plan and coordinate all the Senior Excursions. Trips are open to participants 55 years of age and over. There are usually 24 trips each year with 1 gambling trip per month. This year we offered 13 trips to local areas of interest, 10 casino trips and 1 to the horse races. The majority of our trips had 33+ participants. We are seeing a decline in the popularity of casino trips possibly due to competition from the senior club casino trips and other offerings in town. The average fee for a casino trip is $18 and those trips help cover a portion of the indirect costs of the program. The average fee for all other trips was $36; these excursions usually include lunch. All excursions always include roundtrip charter bus transportation and a snack. This program is offered for the benefit of the seniors of Diamond Bar. Staff turns in a proposed budget for the program each spring as part of the City's budget process. The approved budget reflects the Council's interest in continuing to offer this program while passing along the direct costs to the seniors except for the transportation costs. The City uses Los Angeles County Prop A transportation funds to pay for transportation costs for senior excursions. The City does not pass along these costs to the participants. The following financial summary shows what the direct costs of the program were. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc. Staff is beginning to study the subsidy level of this program and will be making recommendations to lessen the subsidy level. Past Senior Excursion Revenue and Expenditure Recap FY Revenue 2010/11 $ 32,761.00 2011/12 $ 35,672.00 2012/13 $ 28,599.00 2013/14 $ 25,988.00est 2014/15 $ 23,421.00 Recommendations and Ideas General Fund Exp Prop A Exp $ 27,213.97 $ 20,079.04 $ 23,532.99 $ 18,482.05 $ 20,417.07 $ 17,897.17 $ 25,384.07 $ 20,241.51 $ 22,533.62 $ 20,221.03 1. Continue to offer a wide variety of excursions 2. Survey participants to gain knowledge of participants' interests 3. Continue to offer affordable excursions CITY OF DIAMOND BAR Senior Excursions Financial Summary FY 14-15 Projected Revenue $35,316.00 Projected General Fund Expenditures $26,952.04 Projected Prop A Expenditures $23,000.00 Difference ($14,636.04) Actual Revenue $23,421.00 Actual General Fund Expenditures $22,533.62 Prop A Expenditures $20,221.03 Difference ($19,333.65) REVENUE ( 001.34730) Fantasy Springs Casino 7/3/14 32X$20 $ 640.00 Pirates Exhibit 7/24/14 24X$25 $ 600.00 Valley View Casino 8/7/14 41X$22 $ 902.00 Behind the Scene Rose Bowl 8/14/14 7X$53 $ 371.00 Day at the Griffith Observatory 9/11/14 20X$20 $ 400.00 Harrah's Rincon Casino 9/18/14 19X$20 $ 380.00 Marilyn Hollywood Tour 10/02/14 18X$59 $ 1,062.00 Fantasy Springs 10/16/14 34X18 $ 612.00 San Diego Martime Trime 11/12/14 27X$46 $ 1,242.00 Valley View Casino 11/20/14 32X$18 $ 576.00 Harrah's Rincon Casino 12/03/14 15X$18 $ 270.00 The Walk Resort Theater 12/11/14 41X$69 $ 2,829.00 The Living Desert Zoo & Gardens 1/15/15 34X$38 $ 1,292.00 Fantasy Springs Casino 1/22/15 42X$18 $ 756.00 American Trilogy Camelot Theater 2/04/15 46X$51 $ 2,346.00 Valley View Casino 2/18/15 33X$18 $ 594.00 70th Annual Int'I Orchid Show 3/13/15 52X$16 $ 832.00 Harrah's Rincon Casino 3/26/15 39X$20 $ 780.00 Pasadena History Tour 4/09/15 35X$33 $ 1,155.00 Fantasy Springs 4/23/15 40X$18 $ 720.00 Titanic Exhibit 5/21/15 32X$29 $ 928.00 Valley View Casino 5/28/15 36X$18 $ 648.00 Lake Arrowhead 6/18/15 82X$39 $ 3,198.00 Harrah's Rincon Casino 6/25/15 16X$18 $ 288.00 PERSONNEL SERVICES Projected Amount - $265 Personnel - Overtime (1) CS Rec. Spec. $21.41 x 2 hours x 3 trips $ 128.46 (1) Administrative Assitant $25.43 x 1.5 hours x 2 trips $ 76.29 Personnel Services $ 23,421.00 $ 212.00 Worker's Compensation (40083) @ 3.0% Medicare (40085) @ 1.45% 6.14 1.11 SUPPLIES -Operating Supplies (41200) $ 1,035.00 Projected Amount - $1,080 Consumables (001.5350.41200) $45x23 $ 1,035.00 CONTRACT SERVICES -Excursions (45310) $ 21,286.62 Projected Amount - $25,000 Admissions (001.5350.45310) $ 21,286.62 TRANSPORTATION -PROP A -Senior Excursions (45310) Projected Amount -$23,000 $ 20,221.03 Transportation (112.5350.45310) $ 20,221.03 (Senior excursions recover 0% of Prop A) JUNE PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: JUNE PARKS REPORT DATE: 6/17/15 MEETING DATE: 6/25/15 During the previous month, the Community Services Maintenance Staff has been working on various tasks throughout the City. The following is a brief recap of some of the routine maintenance items completed. Diamond Bar Center • Reset A/C in communication room. • Replaced two interior lighting ballasts. Re-lamped four (4) interior lights. • Repaired one (1) lighting bollard in the motor court. • Reset ice machine. • Installed new door closer in GVBR. • Serviced malfunctioning scissor lift. Found rodent damage. (Spectrum Lifts) • Reset door hardware on two (2) interior doors. Scheduled service for carpet cleaner. Heritage Park • Pick up and deliver food items for monthly "Food Box" drive. Assist with operation of the event. Longview North Mini -park • Painted park benches. Longview South Mini -park Painted picnic tables and benches. Lorbeer Middle School Lube/repair locks for stadium lights. Maple Hill Park • Painted blue letters in park monument sign. Pantera Park • Sanded and painted ten (10) parking lot lights. Eleven (11) additional lights are scheduled for painting. • Worked with contractor (Musco Lights) to repair malfunctioning stadium lights. Found and replaced three (3) burned wiring harnesses. Replaced several bulbs under warranty. • Re -set 2nd and 3rd base pegs on softball fields. • Installed 575 cubic yards of playground chips in the dog park (RWP) Peterson Park • Cleared drains in two (2) drinking fountains. • Cleared drain in men's room urinal. • Reset 2nd and 3rd base pegs on the softball fields. Ronald Reagan Park • Replaced lock on trash enclosure and welded new chain to the lock and door. Cleared urinal drain in men's restroom. • Installed new slide bed way. City staff has received numerous concerns from park patrons regarding broken glass being found on the courts and empty beer bottles being left on adjacent picnic tables. According to reports, these conditions were being found almost daily. As such, the Sheriff's department has been made aware of the concern and additional patrol checks have been requested. • Repaired men's room faucet. Stardust Mini- Park • Removed worn out swing clevis. Working with GameTime distributor to obtain replacement parts. • Painted park benches. Starshine Park • Cleared drinking fountain drain (removed excessive sand). • Repaired damaged/dented trash can holders. • Painted/removed graffiti. Sycamore Canyon Park • Reset 3rd base peg on softball field. • Inspected play equipment and tightened several fasteners. • Repaired handrail on lower pedestrian bridge. • Installed 94 cubic yards of playground chips in the playground (RWP). • Installed new LED security light at the storage yard. • Unclogged all toilets and urinals in the men's restroom. Toilets and urinals were intentionally clogged. Washington Street Park • Repaired and adjusted drinking fountain. • Cleaned spot on gazebo roof. City Hall/Library • Cleaned and waxed light bollards. • Performed monthly carpet cleaning in City Hall spaces (DFS). • Re-lamped two (2) fixtures in Library space and one (1) fixture in the City Hall space. • Installed one (1) new LED can light in the City Hall space. • Performed monthly generator test. Citywide • Assembled U.S. flags on flagpoles and posted them along Diamond Bar BI. for Memorial Day, Flag Day and Independence Day. • Inspected and filled doggy bag dispensers at all parks and trial heads. • Washed, fueled and serviced as needed all City pool vehicles. • Installed special event banners at Peterson, Heritage and Sycamore Canyon parks. • Inspected fire extinguishers and first aid kits at all City Facilities. Y w- v v v .E 0 v � N -o a ? 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Y u U v Ol u 0 -00 0 O " m O a E a eo a "r Q 0 CL K i OJ '� _ � U O i @ N L V E O C p a O Y 3 m 0 E E E E E E a a a a o. a s o p o m 3 0 v m v • u a m Q Q a Q a s m ul @ Q @ W W W W W W m U O L N Y Y @ @ U Y O Y O O _ J J 3 J J 41 J J J @ '° '° @ '° '° •@ u L u o o 70 0 0 0 0 0 0 0 0 0 F- F- - F- 0) Ll ol 01 lD N N ul O C O w h lD N w N O a W 41 y O lD N I� m N h O N �/1 lD v1 Vt W a O ci m N m m lD N a h m m m N m Sk Yi 3t Yt Yk Yk xk 3F SF 7t St k 7k tk Yk Yk 7t u kt li 4 YL u Yk 7k Yt Yk Yt T T r T T> > T r r T> T T T > r } T T>> T T T T > r F- t t F- F- F- F- F- FJ - F- F- F- F- F- F- F- F- F- F- F- F !- F- F- F- F- F- F- J J J J J I/) J J M f+l M f+l m N m M tt1 N N N , m i M N m N M N M N N M f+l M N N N Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y u u u u u u u u u u u u u u u u u u u u u u u u u u u u QI L N N O a eo X w E v o v 9 in 3 p o m m o w o Q L L m > @ v m o v> 0 a a> 0 0 Y s° _a `u p L 3 m@ m a a p m o p O N N O 7 U L N @ 'O W v `w G@ 'O N Y O U N O a > N v v v f0 v m vp- ID O ra @ v L m O v v N ?� L = Y — E a a 3@ a _ .L __ o _ H v v u u m E Y u @ m y `y o o no. m a i a a o o. •- a s ° a a v a a n LO K d' m [G K m LL [C = � N N ++ K K R' K K K U m J Vf = CG {A L m al' Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director &—GIV13— Date: June 18, 2015 Meeting Date:/ June 25, 2015 Re: CIP Projects Up -date CIP Proiects UD -date: Steep Canyon Trail Connector & Pantera Park Trail — The design team continues to work on the construction documents. After the construction documents are completed, the project will go out to bid to obtain a construction contractor. The Steep Canyon Connector will result in a trail from the top of the stairs at Steep Canyon that connects to the Canyon Loop Trail. The Pantera Park Trail will result in a trail going up the steep slope above the dog park at Pantera Park. It will also include a set of concrete stairs leading down the slope from Pantera Drive. Our goal is to have these trails constructed by the end of the calendar year. Diamond Canyon Park — Plan check for this new park continues. Also, the City Council approved a concept plan for a City entry monument & picnic area that will be constructed as part of the park. The entry sign and picnic area will be located just off of Diamond Bar Blvd, at the north side of the botanical garden. There has been a 2 -month delay by LA County Flood Control in issuing permits for construction through/over the Brea Canyon Channel right-of-way. Lennar now believes the park, and new entry sign / picnic area, will not be completed until at least February, 2016. Design of Heritage Park Improvements — The consultant team has completed its work collecting public in -put for this project. Staff is now reviewing the data that was collected to determine the plans for this project going forward. Design of Longview Park South & Star Dust Park Improvements — The team from Architerra Design Group is working to respond to the most recent plan check comments. The City Council has approved both sites for construction of improvements during the 2015/16 FY. Staff is currently reviewing the 2015/16 FY CIP program and will be recommending changes to the approved projects. The Longview Park South and Star Dust park improvements will likely be included in the changes that will be considered. Installation of Swings at Longview Park North — The team from ICG, Inc has completed the survey work and has completed the concept plan for this project. A two -bay swing set for 2 to 12 year-old children and the expansion of the accessible play area are a part of this project at Longview Park North. Also, the ADA accessible walkway from Longview Drive to the tot lot has been re -designed. Dog Park Improvements — Work on the irrigation laterals has been completed. 50 trees are now in the process of being planted. Concrete stairs down the slope from Pantera Dr. are a part of the Pantera Trail project. 0 0 m° cco a a 0 0 m I m r7 � Y ' N o. n E C Y m N > 0 w >I c N E o N m L'. N O" p vI v a p .0 3 C L O O y O' m u a w L N O a v m' „ a n N m v E'a 0 0 o ° v 3 o M Y a U >, o N L C v � a � C a v 0 w Y U UI H L o p a N Q V1 v 0 0 m° cco a a 0 0 m I m a' v ti 3 r7 � c ; c i a 0 3 a Ia z z > c p a a ';m c p � C N Y 9 9 C a' v ti 3 a r a Ia o > c p 9 9 C o v � E z � a o O O � 0 a a' 0 3 3 w a Y d' 10 o o a.. > m Y O ti � m; O O Q N p v 6 y+ O v O Ya a C 0 S Q . IN N N O Y1 I V1 Yf N b Ni M ti ti m". a