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HomeMy WebLinkAbout05/05/2015 Minutes - Regular MeetingSTUDY SESSION: M/Tye called the Study Session to order at 5:17 p.m. in Room CC -8, South Coast Air Quality Management District Center, 21865 Copley Drive, Diamond Bar, CA 91765 Present: Council Members Carol Herrera, Jack Tanaka, Mayor Pro Tem Nancy Lyons, and Mayor Steve Tye. Council Member Jimmy Lin arrived at 5:25 p.m. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Amy Haug, Human Resources Manager; Kimberly Young, Senior Civil Engineer; Ken Desforges, IS Director; Anthony Santos, Senior Management Analyst; Marsha Roa, Public Information Manager; Christy Murphey, Recreation Superintendent; Anthony Jordan, Parks Maintenance Superintendent, and Tommye Cribbins, City Clerk. all 44[00K•1JiIir I:I►11 5 Dave Reynolds stated that he is concerned about the rise in crime that he has seen during the past year and was here this evening to learn about the contract terms and details regarding the Sheriff's Department contract and the possible opportunities the City may have for increased public safety and fighting to keep crime as low as possible. Mr. Reynolds also stated that he appreciated C/Herrera's comments at the last meeting that what makes this City different is the number of community events which provides more of a community feel. Lori Igoglia, Volunteer of the Year, said she was present to support the Sheriff's Department and wanted to make sure that they have everything they need to keep protecting the citizens through this budget. Brian Worthington said he wanted to make sure the City had all of the technology possible to provide a good return on investment for the community and make sure the City's expenditures are increasing year after year to the degree possible while reinvesting in public safety. ® DRAFT FISCAL YEAR 2015-16 CITY COUNCIL BUDGET — Discussion and Action. CM/DeStefano reported that this is the second study session held to discuss the Budget for 2015-16 Fiscal Year including General Funds, Special Funds and Capital Improvement Program. This is the largest budget the City has seen primarily as a result of a $20 million Capital Improvement Program and an aggressive $44 -$45 Million Five -Year MAY 5, 2015 PAGE 2 CC STUDY • f ; Capital Improvement Program that PWD/Liu and CSD/Rose will present this evening. Overall, this budget is a rollover of last year's expenditures. Staff is aggressively moving forward in the Capital Improvement Projects, some of which will not be completed as scheduled during the 2014-15 Fiscal Year but will be part of the early completion of the 2015-16 budget year which is part of the reason there is a use of reserves this year in order to feed the rollover projects. FD/Honeywell stated that after the last study session, Council provided staff with items for follow up, one of which was the funding of the OPEB obligation to fund health insurance with an additional $96,000 that will be transferred in the current FY 2014-15 numbers. Proceeds from developer fees received from Lennar Homes will be reinvested into various funds such as Traffic Mitigation, Vehicle, Equipment and Building Maintenance, OPEB and the General Plan. Most of the changes are in FY 2014-15. Revenue is increased slightly and will be transferred from the General Fund to Fund Balance Reserves to the CIP Fund ($21,000). There is also an increase of about $20,000 in expenditures that is being paid to the city prosecutor for Code Enforcement purposes. M/Tye asked if the City recovers the costs for code enforcement. CM/DeStefano said "not always." On the larger cases the City seeks funds it has expended. As an example, the City should soon be receiving most if not all resources that were expended on the Decorah case and costs were recovered on the Shell Station. FD/Honeywell stated that there were expenditures in 2014-15 and 2015- 16 being reclassified from AB 2766 to the General Fund. This occurred after a meeting staff had with the AQMD during which staff was advised that some of the projects the City had identified were not eligible for AB 2766 funds. MPT/Lyons asked what the AB 2766 fund was. FD/Honeywell responded that it is air quality funds the City receives for projects that qualify for those funds which reduce emissions and improve air quality. Previously, the funds were used for a transit pass system, hardware and software which are being phased out. The AQMD wants to see more alternative fuel vehicles, traffic management programs, etc. CM/DeStefano stated that the reason some of these projects are not eligible comes about as a direct result of staff within the AQMD making ever-changing interpretations and decisions on what is and what is not eligible. The City budgeted based on what the City had been told late last year and based on conversations City staff recently had with AQMD. Things that were MAY - PAGE STUDY• originally budgeted are now not considered to be eligible. It seems that the game changes on the City every month. For example, the City used to be able to buy fuel efficient vehicles with those dollars and now the only vehicles that are left to purchase are vehicles that don't work for the City. FD/Honeywell stated that the total decrease to the General Fund Reserves between the April 21 Study Session and today is about $240,000, $96,000 of which went to OPEB. FY 2015-16 through 2019-20 Multi Year CIP — Discussion and Action. FD/Honeywell stated that the Five -Year CIP is a planning tool for staff and the City Council adopts only one year at a time. Staff looks at a global view of what it wants to accomplish but as priorities and funding change, so does this document. If the budget is adopted this evening the City Council will be appropriating funds for 2015-16 CIP only. PWD/Liu provided a powerpoint presentation and reported that with this planning tool, staff is- able to -strategize the useoftheCity's revenueand- resources and coordinate the timing of the City's infrastructure improvements. By considering all projects in one planning document staff has a more comprehensive view of the City's capital needs. In addition, this five-year CIP provides the City Council a means to determine capital priorities and provides continuity in carrying out those projects. Project selection is based on citizen input, data from the City's Pavement Management Program, Parks Master Plan, City Council Priorities, General Plan Goals and information from staff. This plan represents an investment of $44 million over a five-year schedule. Based on the five-year projection, approximately $2.4 or 5.5 percent is expected to be paid from the City's General Fund. Projects slated for Fiscal Year 2016-17 through 2019-20 do not receive spending authority until allocated in a CIP for a specific fiscal year. Capital Improvement Projects are divided into the following categories: Street Maintenance, Traffic Management and Safety Projects, Transportation and Infrastructure Projects, Miscellaneous Public Works Projects and Parks and Recreation Projects. PWD/Liu noted that 59 percent of the five-year CIP expenditures are slated for Street Maintenance and Traffic Management Safety. PWD/Liu explained the proposed and carryover 2015-16 projects for street maintenance grind and overlay, slurry seal or chip seal projects on residential streets and arterial roadways on a semi -year cycle for each neighborhood to extend the service life of the roadway infrastructure. MPT/Lyons asked for explanation of the proposed Morning Canyon parkway improvements. Several options were proposed during a recent MAY 5, 2015 PAGE 4 CC STUDY SESSION City Council meeting and as directed by the City Council at that time, staff is looking into expanding the parkway from its existing 10 foot width to 18 feet (an additional 8 feet), the purpose of which is to accommodate and save as many of the Stonepine trees as possible. Staff has an idea about how to design and build the project but one issue that needs to be closely studied is the vehicle parking impact and staff has come up with the areas where it believes parking will be impacted and those facts are being communicated to the residents. CSD/Rose said that staff received an "informal" rendition of the plan that was previously posted without much response from residents. The simplified version will again be posted on the trees and also be sent out to the homeowner's association again to make sure that it is clear what the City is proposing in order to attempt to get some feedback. M/Tye asked if CSD/Rose was referring to a proper association or to an x number of addresses within the homeowner's association. CSD/Rose responded that staff contacted the management company and a board member on the association. To date only three residents responded. MPT/Lyons asked how many association members there were. CSD/Rose responded that the last mailing was about 200. CSD/Rose reiterated that staff has been working with the management company that helps the association and the only association involved is the complex where the trees actually reside. MPT/Lyons asked if there were condos on the other side of the street. CSD/Rose said yes but not where the trees are located. MPT/Lyons felt the project would still impact that complex with respect to parking. CSD/Rose responded that it was possible and said that staff could contact that association as well. MPT/Lyons said the City might want to contact the management company as well to cover all bases. PWD/Liu stated that there is about $40,000 from the General Fund within the 2015-16 proposed budget and staff is looking at other possible funding mechanisms including grant funds. Area 3 will take place in the next month or so and the area in purple on the chart is proposed to take place next summer. MAY 5, 2015 PAGE 5 CC STUDY SESSION PWD/Liu reported that the Traffic Management and Safety project includes the ongoing Neighborhood Traffic Management Program which has been a very valuable tool for staff to be able to consider a number of traffic calming tools that address speeding problems within the neighborhoods. Currently, there are two potential neighborhoods in line for consideration: north end of Armitos and Clear Creek neighborhoods. The other project of note is the Traffic Signal Infrastructure Upgrades. Last year the City completed the Traffic Signal Operation and Maintenance Plan which identified a three-year maintenance program in order for the City to upgrade some of the outdated signal equipment. Upgrades include rewiring intersections and replacing copper cable with fiber optic cable, updating some signal components such as modulators, signal cabinets, pedestrian push buttons, video detection cameras and replacing signal controllers in firmware. C/Lin asked if the proposal was to update every signalized intersection throughout the City. PWD/Responded that C/Lin was correct. PWD/Liu talked about the project proposed at the intersection of Golden Springs Drive and Copley Drive which will respond to conditions noted by the Sheriff's Department and the City's Engineer that the green ball turn should be eliminated so that drivers can only make a left turn on a green left turn arrow. In addition, due to the volume of traffic, the City needs to add a second left -turn pocket. Two other intersections mentioned in the 2015-16 CIP is the Brea Canyon Road at Lycoming and Brea Canyon Road at Pathfinder Road improvements which are identified as part of the Industry East project for City of Industry mitigation. The City of Industry proposes to widen the Brea Canyon Road/Lycoming intersection with smaller scale lane reconfiguration at Brea Canyon Road and Pathfinder. Staff has identified the appropriate traffic mitigation fees in the CIP. However, Diamond Bar is performing its own analysis of the situation and ultimately, whatever improvements are presented to the City Council will be based on the City's needs and not necessarily on the findings of the City of Industry. Similarly, if the City of Industry mitigation measures over the years had been adopted for Grand and Diamond Bar Boulevard all four corners of the intersection would have been "blown up" and additional right-of-way takings would have significantly impacted the business. PWD/Liu talked about Transportation Infrastructure Improvements which include the Lemon Avenue/SR/60 Interchange. ,2015 PAGE 6 CC STUDY SESSION C/Lin asked if this project was totally within the City of Diamond Bar and what the total share of cost to the City would be. PWD/Liu responded that staff applied for county, federal and City of Industry monies and the City's contribution totaling about $6 million of the $20 million total cost. CM/DeStefano reiterated that none of the contribution is General Fund dollars from Diamond Bar. PWD/Liu explained that the City of Industry's contribution is part of the mitigation money. CM/DeStefano stated that when City of Industry built the warehouses and retail between Valley Boulevard and the freeway and between Brea Canyon Road and Grand Avenue, there was a variety of mitigations that were built into the EIR to deal with traffic and part of that is going to be occurring at Lemon Avenue and part of it will be the future Grand Avenue and freeway improvements. C/Lin asked if these projects were taking any land from the school district. PWD/Liu responded "no." C/Lin said the superintendent asked him that question. With a budget of $5.9 out of almost $20 million for CIP, this is the big ticket item. Miscellaneous Public Works Improvements has a budget amount of almost $3.9 million. Projects in this category include the Grand Avenue Beautification project which will commence May 20. With this project, the streetscape standards will be set for all future developments in the City. Also included is the Peterson Park parking lot improvements. The existing parking lot at Peterson Park is in need of reconstruction and staff is looking to replace the asphalt pavement as well as mitigating the drainage. Staff felt that this project should consider adding 34 parking stalls. MPT/Lyons asked where the additional parking spaces would be placed. PWD/Liu pointed to the overhead map showing how the entire area would be modified by creating parking spaces on both sides. CSD/Rose said that would push into the park and necessitate a redo of the sidewalk which creates diagonal parking on both sides. Similarly at Ronald Reagan the parking lot will be reconstructed and about 12 parking spaces will be added by removing the turnaround area. MAY 1 - PAGE 7 CC STUDY SESSION MPT/Lyons asked if additional parking was needed at Ronald Reagan PWD/Liu responded yes. CM/DeStefano said that parking was tougher because it is on top of the hill versus Peterson where additional spaces are available immediately adjacent on the surface streets. MPT/Lyons said it seemed to her that when she goes by Peterson Park the parking lot is jammed; however when she goes by Ronald Reagan it's does not seem to be jammed. CM/DeStefano said the parks enjoy completely different intensities of use but there is a skate park and a variety of other things that occur at Peterson. MPT/Lyons said she agreed and that she did not believe it was very jammed at Ronald Reagan. CSD/Rose said the parking is an issue at Ronald Reagan mostly on weekends when the park hosts large picnics and other large events which causes people to park up and down the street. PWD/Liu continued stating another project that will take place this summer is the Diamond Bar Boulevard/Brea Canyon Road intersection enhancement. Staff is working very closely with Lennar and their engineer and architect so that the intersection will get almost the same treatment as the Grand Avenue and Diamond Bar Boulevard intersection. M/Tye asked if the decorative crosswalk would not be any wider. PWD/Liu said that it would not. C/Lin said there is a pending lawsuit and cities have to make sure the materials used for pavement areas is not slippery when wet, especially for bicycles and pedestrians. PWD/Liu said that not shown on the map are the Groundwater Drainage Improvements. Currently, staff is in the process of finalizing the study and has looked at a total of 11 locations throughout the City. Going forward, staff is proposing a budget of about $200-$220,000. The idea is to have a budget to consider some locations for improvements. While staff has studied these 11 locations it has not yet made a determination in terms of what the specific locations should be. MPT/Lyons asked if locations would then be prioritized. MAY 6, 2015 PAGE 8 CC STUDY SESSION PWD/Liu responded affirmatively. In terms of the list there are two locations, for which staff has not been able to estimate the cost for improvements. Where new storm drains are proposed the cost can be significant and while considering these improvements staff also looks at the benefits to the public. Some locations will benefit more residents and fewer members of the general public. It is not just a liability issue but the benefits to the community as well. Most Council Members have been contacted by residents living on Flapjack but there are similar issues in other neighborhoods. Once the study is completed staff will present its findings and recommend priorities. In addition, staff is proposing additional budgets for future year CIP projects. 2015-16 is the beginning year and this is the year staff intends to complete its study and begin setting aside one or two locations for each fiscal year in the five-year plan. MPT/Lyons asked if funds have been set aside for these types of improvements in past budgets. PWD/Liu responded that staff has conducted drainage improvement projects in the past on the north end of the City and Meadowglen. These projects were done as standalone projects. Working on these issues over the past five years gave staff a clear picture of what needed to be done; hence, the comprehensive study. PWD/Liu spoke about the Sewer System Master Plan. Similar to the Groundwater issue, staff wants to do a comprehensive evaluation of the City's public sewer system which includes the 10 pump stations in Diamond Bar. Recently, staff met with the State of California and the County Department of Public Works. While there are differing opinions as to who owns what, the City needs to look at the condition and maintenance operations as performed by the Public Works Department because as far as the State is concerned, Diamond Bar owns its sewer system and from that perspective, the City is responsible for providing the Master Plan. M/Tye asked why individual property owners are billed for a County Sewer Fee on their tax bills. PWD/Liu responded that the State is saying that the system is being operated and maintained by the countywide maintenance district and the ownership lies with the City. C/Lin asked if in the future the City would be responsible for repair of laterals. CA/DeBerry said that one of the issues under discussion is that there is a Sewer Maintenance District and as indicated by M/Tye, property owners MAY 1 E •. CC STUDY • i are assessed for this District. The debate with the County is "how can you push those maintenance repair costs off on the City when it created a Sewer Maintenance District for the very purpose of assessing property owners to pay for the maintenance. PWD/Liu said to clarify his response to C/Lin, the Maintenance District does almost everything except determine capacity permits, meaning, if there is a breakage or something needs to be done within the mainline area the Maintenance District will perform the mitigation. Anytime capacity has to be increased due to new developments or deficiencies, added additional capacity becomes a financial matter for the City. MPT/Lyons asked if the developer would have to kick in something. PWD/Liu said that using Willow Heights as an example, when developing conditions, the developer gave the City mitigation money specifically for the pump stations. Bottom line is that the City needs to have further - discussionswiththe County but the City cannot sit idle without having a Master Plan. CSD/Rose spoke about the design of Heritage Park and Community Center improvements which started this year and will continue through next year and will include a design for refurbishing the community center and improvements for the entire park site. What could have been included in this item was the design and construction doing this as a two year project with construction taking place in the next Fiscal Year. With construction taking place in the next fiscal year he left it off of the five-year CIP (it will be added next time) because technically the City does not design a project without constructing it at some point. The City has about $700,000 that may be available from the Lennar Homes project for this project. Improvements for Longview Park South — this was an old district park that was created when the neighborhood was built in the mid -eighties. The play equipment was put in at that time and it needs to be made accessible with a rubberized surface, sidewalks, etc. The same is true of Stardust Park except that Stardust Park has some walkways. Stardust and Longview will take almost $481,000 from the General Fund which is a lot of money. He and CM/DeStefano have talked about Longview South being a higher priority because of access and walkway issues. For Stardust the City may be able to do the ADA Retrofit using part of the $118,000 available for Longview and Stardust with the CDBG portion that is funded and save the $240,000 for other projects such as possibly moving forward with the rubberized surfacing at Heritage Park, Peterson Park, possibly a Master Plan for Peterson Park since the City is doing so many improvements at that site, update of the Trails Master Plan to MAY 5, 2015 PAGE 10 CC STUDY SESSION include new trails, and moving forward with the construction of Heritage Park after the design is completed. Some of the other projects include ADA Improvements at Stardust and Longview South which are CDBG funded for the walkways and hardscape. The rubberized surfacing, while required, is not covered by CDBG (a federal unfunded mandate). Replacement of the rubberized play surface at Longview North is needed because it has seen its life span. Resurfacing was completed this year at Maple Hill, Pantera and Ronald Reagan Parks and Longview North is the next location on the list. Another project is to place trail information map panels at nine (9) trailheads. While the trails are not ADA Accessible it is important to show what kind of accessibility is available. So if a person wants to be in a hiking wheel chair with their friends they know before they commence the hike what they will face. The handicap ramps on the roadways that lead to Longview South and Stardust need to be updated for ADA Accessibility. The Steep Canyon Trail connector and the Pantera Park trail are in design and close to moving to construction documents. The swing set at Longview North will be included when the rubberized surface is replaced and additional play equipment is installed. The bridges at Sycamore Canyon Park were installed when the park was first developed in the 1970's. Because of the abutment design for the two bridges, in order to accomplish ADA Accessibility across those bridges they need to be raised to obtain a flatter pathway. A civil engineer will not accept the liability for raising the current abutment to accomplish the design and the City will need to move forward to redesign the bridge to comply. MPT/Lyons said why not do just one bridge. CSD/Rose said that the bridge closest to the restroom building could be done first which would require removal of the handicapped parking stalls near the other bridge and put off doing the second bridge and staff would have to make certain that sufficient handicapped parking spaces would be available for accessibility to the park and, as staff has been told, with the most direct route. M/Tye suggested doing one bridge only and not doing the second bridge. MPT/Lyons said it would be half. CSD/Rose said he did not believe it would be exactly half because there is an economy of scale doing two at the same time because of the design but by doing only one bridge the City could possibly save $25,000 to $30,000. MAY 5, 2015 PAGE 11 CC STUDY CM/DeStefano recommended that Council move forward with the proposed budget and because the Council will be involved in the award of contract for the Sycamore Canyon Park Improvements by then. M/Tye asked if there was money budgeted for the skate park. CSD/Rose responded that there is money at this time. CM/DeStefano said it may get done by June 30, 2015 or by July 30. MPT/Lyons asked about Lorbeer fields. CSD/Rose said those would be fenced off the end of the school year and the grass seed will be replanted. There will be more time for the seed to take hold and the grass to grow because last year it could not be done until after the fireworks show. PWD/Liu talked about future CIP budget projections. During FY 2016-17 the budget is projected to be about $15 million. Annual efforts will continue to maintain roadways in Area 5. Significant projects include the SR57160 Confluence Project which will commence construction of the first phase. Phase II is the intersection improvements at Golden Springs Drive and Grand Avenue. Staff is working closely with the City of Industry design team on a monthly basis to understand what design improvements are proposed for the Diamond Bar gateway. Based on their schedule, they are looking at starting the project September/October 2016. In addition to the intersection improvements, they are looking at improving the golf course frontage to widen the roadway as well as, to relocate the golf cart tunnel closer to the City. Staff believes the City can obtain new funding/grants for two intersections that are proposed for streetscape beautification (Golden Springs Drive at Lemon Avenue and Golden Springs Drive at Diamond Bar Boulevard). Groundwater Drainage Improvements will be in the second year of the ongoing effort and depending on what the Master Plan says there will be proposed upgrades at pump stations because staff believes the deficiencies will be at the pump stations and not at the mainline. CSD/Rose said that with respect to FY 2016-17, staff believes that the Heritage Park project will be carried over to 2016-17. Other projects include new playground equipment and surfacing at Paul C. Grow Park and playground equipment and surfacing at Peterson Park. PWD/Liu said that staff is projecting a 2017-18 budget of $3.8 million which includes annual road maintenance projects and two beautification project intersections. MAY 5, 2015 PAGE 12 CC STUDY SESSION CSD/Rose reported that there is a project at Sycamore Canyon for creek repair and construction of tot lot wall. The purpose of the tot lot wall is to keep the creek from going into the tot lot whenever the creek overflows. Lodge pole pins were installed to keep kids from running into the creek. The creek repair is to deal with erosion issues. Other projects include surfacing at Starshine Park and athletic facility improvements to Lorbeer middle field. Staff sees Lorbeer and South Point Middle School as placeholders for some type of athletic facilities. Other opportunities may arise that are not listed in the CIP but according to the Parks Master Plan it is something that is desired by the community and staff is looking at a timeframe when the City might be able to move into that arena after some of these other higher priority projects have been completed, especially those that have health and safety implications and rehabilitation of some of the more valuable assets. Playground equipment was put in Maple Hill Park about 1995 and will be replaced. Maple Hill Park is used extensively because of the elementary school across the street. MPT/Lyons asked if staff was looking for grants for all of the above. CSD/Rose responded that there are not many grants available for playground improvements. What is more likely is that grant funds would be available for the Sycamore Canyon Creek Repair through Riparian Habitat Grants. CM/DeStefano said that CSD/Rose has done a great job in securing grants for open space areas such as the trail areas. Parks in general were never eligible for grants due to the City's household income and a variety of other features that we love in the community but that make the City ineligible for the kinds of grants available to other communities. MPT/Lyons asked if the grass could be taken out of Lorbeer so the City could get rebate credits for installing artificial turf. CM/DeStefano said he did not know the answer. The eligibility is there. It is a matter of whether PUSD wants to do it and the cost benefit is there. Right now they are offering a $2 per square foot rebate which he and CSD/Rose are looking at for removal of the turf on several of the City's existing medians and replacing it with the $2 per square foot the City can receive from MWD. CM/DeStefano asked if there are any other projects staff would like to highlight and then respond to Council's questions due to time restraints. CSD/Rose showed a slide of Sycamore Canyon Creek and what looks like a clip on the left side of the photo behind the tree. That is cutting toward the trail. The creek goes straight back from the two trees on the right side MAY 1 " .. PAGE 13 CC STUDY SESSION and there is a big area that has been eroded on the left side which will eventually eat into the trail and eventually compromise the storage yard. Staff's goal would be to redirect the creek back to where it was intended to be. PWD/Liu spoke about 2019-20 and stated that staff is staying with the planned schedule for various master plans. CSD/Rose pointed out that the lower picture is the trailhead at Peterson Park which needs an access over the bench drain and signage. Staff will seek grant funds for this project. C/Lin asked for an explanation of selling Prop A Funds. CM/DeStefano explained that cities can sell Prop A transportation dollars to other cities that have a greater need. It is a commodity and there is a market. The sale is negotiated for a certain amount on the dollar and those dollars go back to the City as General Fund dollars which can be used for any purposes. The last time the City sold Prop A Funds for 75 cents on the dollar. 65 to 75 cents is generally what the market bears. C/Lin asked if it is standard that cities negotiate contracts for public safety or is there a standard contract. CM/DeStefano responded that it is a little bit of both. There is a standard contract with standard components that every one of the 42-43 cities that subscribe to sheriff department services must agree to without any changes and the price points for different services (deputies, cars, etc) are pre -determined so those numbers cannot be negotiated. However, when it comes to specialized services and the exact deployment the city wants, that is a separate menu and cities can purchase deputies, programs, etc, with each city looking to fill their needs from these menu item selections which they purchase. C/Lin asked if the Liability Trust Fund was mandatory. CM/DeStefano and FD/Honeywell responded "yes." There is an oversight committee that argues with the County about the number each and every year, but it is mandatory and for this coming fiscal year there was a significant jump, not because of anything Diamond Bar did but because of things that happened in the other contract cities. M/Tye said that Contract Cities which is an association did negotiate a holiday from the Liability Trust Fund Contribution for two or three years. CM/DeStefano said he was the Chairperson of the City Manager's Committee during the same year M/Tye was the President which is when MAY5,2015 PAGE 14 CC STUDY SESSION the contract with the County was negotiated and the City re -upped for a five-year term. C/Lin said he thought the school district was a separate taxing entity and asked why the City should be worried about selecting a field at a school. CM/DeStefano said it stems from the fact that the City does not have enough flat acres to provide athletic resources for the community from tots to seniors and the schools are an opportunity for the City to joint venture, which the City does so wherever it can and has longstanding agreements with PUSD and WVUSD for those purposes. The City invests resources which they get to utilize during the day and the City gets to utilize during nights and weekends. M/Tye said "they have what we need which is space, and we have what they need which is money to maintain it." C/Lin asked if it was common that certain resources fluctuate dramatically from year to year and if so, how does the City budget future years. FD/Honeywell said that some of it has to do with grant funding and how many CIP projects the City is able to complete. Sometimes these projects have reimbursable grants and the City incurs the expenditure and then gets reimbursed once the project is completed. C/Lin asked how it impacted salaries and manpower. FD/Honeywell explained that the General Fund remains fairly stable and the revenue sources in the General Fund which is what is used to pay salaries and benefits remains relatively stable. It is the other funds that go up and down based on the projects that the City completes. CSD/Rose explained that the Safe Parks Act is a two part Act one part having taken effect in 1992 and the other in 1996. 92 has expired and beginning July 1 the City will no longer get the 1992 revenue from the Safe Parks Act which was about two thirds of the revenue from the Safe Parks Act and as a consequence, the City's revenue is significantly reduced. C/Herrera thanked staff for doing the analysis of different cities which was very interesting and valuable information. She was surprised to find that what Diamond Bar is compensating its Commissioners is at about the median point of all of the cities so surprisingly, Diamond Bar is doing quite well and she believes the same level should be maintained. C/Lin said he agreed with C/Herrera. MAY 5, 2016 Pr - CC STUDY SESSION ADJOURNMENT: With no further business to come before the City Council, M/Tye adjourned the Study Session at 6:30 p.m. TOMMYECRIBBINS, City Clerk The foregoing minutes are hereby approved this 19th day of may 2015. STEVE1'Ye,-M-ay'qF Public Comments: Study Session adjourned: OF MINUTES ,_ MAY 5, 5:17 p.m., Room CC -8 P. Draft FY 2015-16 Budget — Discussion and Action ® FY 2015-16 19/20 Multi Year CIP — Discussion and Action. None. 6:30 p.m. to Regular City Council Meeting CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:31 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Pro Tem Lyons led the Pledge of Allegiance. INVOCATION: Pastor Mark Hopper, Evangelical Free Church gave the invocation. ROLL CALL: Council Members Herrera, Lin, Tanaka, Mayor Pro Tem Lyons and Mayor Tye. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ken Desforges, IS Director David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human Resources Manager; Kimberly Young, Senior Civil Engineer; Anthony Santos, Senior Management Analyst; Marsha Roa, Public Information Manager; Christy Murphey, Recreation Superintendent; Anthony Jordan, Parks Maintenance Superintendent, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. COMMENTS:t'. CITY MANAGER REPORTS AND RECOMMEADATIORS: ftone. 3. PUBLIC Allen Wilson said when he visited the Willow Heights open house he was confused about a special assessment of $550 per year for the condominiums and $515 for the homes could take place without a vote of the citizens. He asked the Lennar Homes representative if this was a Mello Roos assessment and the representative was unable to give him an answer. He asked if there were any Mello Roos projects in the City. He spoke about the price of the homes in the development and how, in his opinion, they were not affordable. MAY 5. 2015 PAGE 2 CITY COUNCIL Krystal Spindler wished everyone a Happy Cinco de Mayo. As a representative of the Diamond Bar Community Foundation, she reminded everyone that the Foundation and the Walnut Valley Rotary Club will host the annual Golfing for the Kids golf tournament at the Western Hills Country Club in Chino Hills on Monday, May 11 starting at 9:00 a.m. (registration at 7:30 a.m.). Special guests include teen heartthrob Scott Baio; four members of the Los Angeles Clippers Spirit Dancers as well as, local dignitaries. Participants can enter a drawing to win a car as well as raffles, a silent auction and Massage Envy will provide free massages. The event is accepting sponsors and T -signs and seeking additional golfers. Anyone wishing additional information about the event can email her at info(a)thediamondbarcommunityfoundation.org or visit the website. All proceeds for this event will go to Diamond Bar's Youth for Sports Fields. Dave Reynolds said he was concerned about the increase in the crime rate throughout the entire state. In his opinion, what is seen in the City of Diamond Bar is not a reflection of the City or its Sheriff's Department. Toward the end of tonight's study session he heard there is flexibility in the ability of selecting services from various menu items and he hoped that there was enough flexibility, ability and capability going forward that more resources could be given to the Sheriff's Department to help reduce the crime rate. Pui Ching Ho spoke about upcoming library programs and events including a performance by the Polynesian Paradise Dancers on Wednesday, May 13 at 4:00 p.m.; a Teddy Bear Clinic on Saturday, May 16 at 10:00 a.m.; a puppet show on Monday, May 18 at 4:00 p.m., and an Online Career Resources clinic at 1:00 p.m. on Wednesday, May 20. Milan Dragojlovich, a 30 -year resident of Diamond Bar, said he was also concerned about the increase in crime statistics. His Neighborhood Watch group meets every Saturday in a garage and since the number of attendees exceeds the capacity of the garage and because there are other Neighborhood Watch groups that are being formed, he felt it would be beneficial for groups to gather together to form a synergistic movement and asked if the group would be able to use a space for an occasional large group meeting at Peterson Park, Diamond Bar Center or the Windmill Room at no charge. He would also consider a "Block Party" and asked if the City could help the organization grow. Brian Worthington also spoke about connecting Neighborhood Watch groups throughout the community. Yesterday, with the help of Deputy Scheller Prospectors Road and Dry Creek were opened and three more will be opened in the next 30 days which is a low-cost, highly effective way to increase safety, 4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano asked Captain Scroggin to provide a report to the Council and audience on safety concerns, crime and crime rates, resources, the Sheriff's Department needs and the City's budget for those resources. CM/DeStefano MAY 5, 2015 PAGE 3 CITY COUNCIL also asked that Capt. Scroggin, speaks on the beauty of the contract by which the City captures all of the technology and state-of-the-art resources that the entirety of Los Angeles County provides through their countywide Sheriff's Department as well as, the very successful and growing Neighborhood Watch programs that have existed over the 25 plus years of cityhood. CM/DeStefano responded to Mr. Wilson that the Willow Heights Project by Lennar Homes "special assessment" being charged to owners is not a special assessment levied by the City. It is a term that the on-site real estate office must be using. It is likely an assessment for common areas within the project for purposes of maintenance, upkeep, security, etc. Secondly, there are no Mello Roos districts within the City nor have there been any in the 26 years of Diamond Bar's incorporation. Further, he does not believe there were any such districts crafted by the County prior to the City's incorporation. CM/DeStefano responded to comments about Neighborhood Watch groups. With respect to block parties, those events involve the use of public property (the street) that is allowed. There is a process that one must go through that involves the full cooperation of all of the residents that might be affected by the closure of the street. Similarly, the use of a public park requires a process. There are reservation opportunities portions of the park. Whether it is a small family birthday party or large corporate event they must all go through a process to reserve space at the park with a deposit for cleanup, etc. Parks are open and remain available to the entirety of the public. Some parks are active with youth and adult sports, etc. Some are quieter and may be more suitable for a "Neighborhood Watch" type of event. During the Study Session there was a discussion about the use of Ronald Reagan Park which is often used as a place for "Neighborhood Watch" types of events. The process is in place to make sure that other programs, reservations, sporting events are not compromised. With respect to the use of buildings, the Diamond Bar Center is an enterprise and it is a very costly enterprise. Spaces in that building are at a premium and those spaces are rented out on a regular basis for weddings, corporate events, senior events, etc. The Diamond Bar Center is very challenging and absent Council's direction, not a product or building that he would recommend to the public for free. There are other assets such as the AQMD which opens their facility for use by the public. As he entered the building this evening there was a soccer team preparing to distribute uniforms and often this facility is used for Boy Scout events, youth sports events, coaching clinics, etc. First and foremost, he would seek the ability for such a meeting through the AQMD because it is something they have done for the 25 years since they have been in Diamond Bar. M/Tye said he was thinking about the Windmill Room and as CM/DeStefano spoke he thought of church facilities and a variety of things that could be available. C/Lin said that he toured the Willow Heights facilities and the condo fee is about $400 and it is not a special assessment. For a single family unit, the association MAY 5, 2015 PAGE 4 CITY COUNCIL fees range from $150 to $180 per month. He is certain there is no special assessment for the new subdivision. Also, prices for the single family residences range from $750,000 to $1.1 million. Captain Scroggin provided an historical update on the City's crime statistics. 2014 was the lowest recorded year since 1996. There were 775 part 1 crimes. Part 1 crimes are the way the FBI compares crime rates throughout the nation. There are eight categories that make up the United Crime Reporting form which are criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny, theft, grand theft auto and arson. Historically, the City of Diamond Bar has had a very low violent crime rate and the City enjoyed a very good rate last year. There were approximately 137 crimes per 10,000 residents. In 1996, one of the highest years on record, there were over 1730 part 1 crimes which averaged about 305 crimes per 10,000 residents in the City. There have been ups and downs over the past 20 years but for the most part, within the last five years the City has had some of the best crime rates on record. The department has its work cut out for it this year and is committed to keeping the crime rate down. This year the crime rate is up 39 over this time last year, the primary cause of which is an uptick in grand theft auto as well as, more larceny and thefts including vehicle burglaries, petite and grand theft and theft from unlocked vehicles. The department puts out a lot of education letting people know they should not leave items in vehicles such as laptops, purses, gym bags and other valuable items in plain site which attract thieves. Unfortunately, Diamond Bar is freeway accessible and statistics show that crimes occur immediately off of the freeway off ramps where individuals can quickly access vehicles in parking lots and get back on the freeway. The Sheriff's Department focuses on residential and commercial burglaries, larceny and theft and believes that many of the larceny, theft and burglaries are preventable. Neighborhood Watch has been particularly helpful in deterring these crimes and that is why the department has conducted a strong outreach program with these groups. He thanked the North Country for being so active and providing many tips that lead to arrests. Many people see things that seem to be out of place but did not realize it was important. Recently, a resident witnessed an individual dump a box which turned out to be a mail theft. As a result of the resident's participation the department has a license plate number and will be working that case. Tips are important and while residents should not be overly paranoid, in spite of the fact that Diamond Bar enjoys one of the best areas in LA County there is still crime happening and everyone needs to report anything they believe to be suspicious. The Sheriff's Department encourages individuals to participate in the Volunteers on Patrol program. Neighborhood Watch groups are encouraged to build on their programs to include vacation checks, additional patrols through parking lots, etc. The Department is concerned about the misperception that crime is out of control and what will occur as a result of Proposition 47. After AB109 was passed the department actually saw a downturn in crime. He said he is more concerned about Prop 47 with its lowering of the drug crimes because people will not be put into rehab programs where MAY 5, 2015 PAGE 5 CITY COUNCIL they belong. Deputies know that people who fuel their drug habit do so by stealing. The Sheriff's Department is working very closely with the City by having weekly meetings with the City Manager and staff about deployments and what the department can do. If the department needs overtime, staff is quick to respond so that the department can increase patrols. In addition, the department listens to residents. This year's Diamond Bar budget is about $5.6 million. He understands that this amount is a large portion of the City's budget and the department takes this responsibility very seriously. There was concern over the past few months about the potential increase in the Sheriff's contract with the increased cost of the deputy sheriff and the increased cost of the liability trust fund. At this time, law enforcement is not winning many of its court cases because post Ferguson the reputation of police in general is suffering. There have been some unfortunate incidents that have occurred which result in large department payouts. Unfortunately, Diamond Bar shares that cost with all of the other contract cities. He reiterated that the City has seen some of the best crime rates in years during the past few years While there was an uptick in 2012-13 last year was the lowest year ever on record based on the current population. He thanked the City for its support. M/Tye said he heard a man say that "if you're not paranoid then you don't understand how serious the problem is" so he thinks that people need to understand that Neighborhood Watch is a great resource and very effective and "if it is to be it is up to me." The individual who reported the dropped box to the Sheriff's Department something that might have been innocent happened to witness a significant incident which will lead to another crime solved and another crook off of the street. The City and Sheriff's Department appreciate everyone's participation. C/Lin asked if the decline of the crime rate after Prop 47 was in Diamond Bar or statewide. Captain Scroggin responded that the decline was actually out of the AB109 with the realignment of the prison population. Prop 47 passed and was enacted in November and the department sees crimes it believed would increase with that population of potential suspects on the streets including drug offenders who do not get into rehab. It is still early but the department is gathering data and will have more intelligence in the future about the adverse effects of Prop 47. MPT/Lyons asked how individuals would go about getting a vacation check. Captain Scroggin said that individuals should call the Sheriff's Department or call the Public Safety staff at City Hall to fill out a form indicating dates, times and contacts should there be an issue at their property. Volunteers will conduct daily visits to ensure it is in good repair during that period of time. MAY 5, 2015 PAGE 6 CITY COUNCIL 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 12, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Traffic and Transportation Commission Meeting — May 14, 2015 7:00 p.m., Windmill Community Room, 21810 Copley Drive —Adjourned to May 12, 2015. 5.3 City Council Meeting — May 19, 2015 — 6:30 p.m., South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved and MPT/Lyons seconded to approve the Consent Calendar as presented. C/Lin abstained from voting on Item 6.3 Check Number 111869 for $627.00 as CEO of KOA to avoid any possible conflict of interest. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES: 6.1.1 Study Session Minutes of April 21, 2015 6.1.2 Regular Meeting Minutes of April 21, 2015. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES - Regular Meeting of March 24, 2015. 6.3 RATIFIED CHECK REGISTER — Dated April 16, 2015 through April 29, 2015 totaling $1,196,918.49. 6.4 APPROVED TREASURER'S STATEMENT — Month of March 2015. 6.5 ACCEPTED WORK PERFORMED BY TAMANG ELECTRIC FOR THE CONSTRUCTION OF THE GENERATOR ENCLOSURE PROJECT AT DIAMOND BAR CITY HALL; DIRECTED THE CITY CLERK TO FILE THE NOTICE OF COMPLETION AND AUTHORIZED THE RELEASE OF THE RETENTION THIRTY-FIVE DAYS AFTER THE RECORDATION DATE. 6.6 APPROVED AMENDMENT NO. 3 TO INCREASE ADDITIONAL WORK AUTHORIZATION FROM $25,000 TO $35,000 FOR FY 2014-15 TO CONTRACT WITH VALLEYCREST LANDSCAPE MAINTENANCE TO EXTEND THE IRRIGATION SYSTEM AT PANTERA PARK TO IRRIGATE TREES AT THE DOG PARK. 7. PUBLIC HEARINGS: None MAY 5, 2015 PAGE 7 CITY COUNCIL 8.1 (a) ADOPT RESOLUTION NO. 2015-14: APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (b) ADOPT RESOLUTION NO. 2015-15: ESTABLISHING A COMPENSATION PLAN INCORPORATING SALARY RANGES AND FRINGE BENEFITS FOR ALL CLASSIFICATIONS OF EMPLOYMENT EFFECTIVE JUNE 27, 2015 AND AMENDING RESOLUTION NO. 2014- 20. (c) ADOPT RESOLUTION NO. 2015-16: AMENDING RESOLUTION NO. 2008-34, THE CITY'S PERSONNEL RULES AND REGULATIONS RULE VII (ATTENDANCE AND LEAVES) SECTION 3 SICK LEAVE, EFFECTIVE MAY 5, 2015. CM/DeStefano stated that staff will provide reports on each of the three items under Council Consideration Item 8.1 and request that after hearing all three items take action in one motion of the Council to approve 8.1 (a), (b) and (c). CM/DeStefano stated that Item 8.1 (a) is the adoption of the 2015-16 FY budget which is basically a rollover budget from the current fiscal year. There is a slight increase in revenue and a slight increase in expenditure. The big change for Fiscal Year 2015-16 is the largest Capital Improvement Project the City has ever managed with a significant number of projects moving forward in FY 2015-16. In total, this constitutes about a $47 million General Fund, Special Fund and Capital Improvement Project budget, the largest budget the City has ever had. CM/DeStefano noted one minor change in staff's proposal with a very limited amount of money necessary for the change, but there are no increases or decreases in the number of staff members and no reduction in services and/or programs. Comments were made about the Sheriff's Department and more detail will be provided during staff's presentation; however, that service level remains extremely high. While the costs are higher for this upcoming year the deployment is the same as the current year. Staff is anticipating a retirement later this year within the Sheriff's Department unit that serves Diamond Bar and the City will be looking again at the deployment to determine what is most appropriate for Diamond Bar going forward. The proposed budget incorporates the Council's Goals and Objectives as well as, Council's statements of mission and accomplishments for staff. He asked FD/Honeywell who put in a substantial extra -effort this year to provide the budget a few weeks earlier which benefits the Council and MAY 5, 2015 PAGE 8 CITY COUNCIL staff to accomplish this major project and allow a smooth transition into FY 2015-16 to provide the details of the budget. FD/Honeywell reported that she has had an opportunity to review the proposed FY 2015-16 with the City Council during the past two study sessions. The FY 2015-16 proposed budget is balanced and increases General Fund Reserves by nearly $1.1 million. As it is proposed, the budget incorporates modest yet realistic growth in both revenue and expenditures over the current year's expected numbers while maintaining service levels to the community. It is anticipated that the City will receive about $1.9 million in building permit revenue related to the housing development known as Willow Heights during the current 2014-15 Fiscal Year and it is proposed, as a component of this budget adoption, that the one-time money received during the current fiscal year be reinvested into funds that were depleted over recent years due to the recession. These transfers would be made during the current fiscal year to such funds as the General Plan Fund, Traffic Mitigation Fund, Vehicle, Building and Equipment Maintenance/Replacement Funds and the newly created OPEB Reserve Fund. The proposed budget for 2015-16 estimates the General Fund budgeted revenues are expected to grow about 1.6 percent over the current estimated revenues. Revenues in the top revenue categories, property tax and sales tax are projected to see moderate increases of 4 percent and 7.5 percent respectively during FY 2015-16. Every effort has been made to keep the appropriations at or near the same levels as those of current fiscal year 2014-15 estimates. This year part of staff's focus in the development of the budget has been to examine various programs the City offers while identifying program revenues and program expenditures which will help to identify the level of General Fund subsidy and whether that subsidy is an appropriate use of resources that benefits the majority of its residents. As previously stated this evening, the majority of the increase in the appropriations is related to the Public Safety Budget which is set to increase about $564,000 for FY 2015-16. This is due in part to a 2 '/z percent increase to the contract and a payment of 6 percent ($338,000) to the Sheriff's Liability Trust Fund which the City is required to make. Also incorporated in this proposed budget is a 2 percent Cost of Living increase for employees as well as, a $50 increase in the Benefit Allotment, all of which amounts to about $143,000. The FY 2015-16 proposed budget provides for the use of General Fund Reserves in the amount of approximately $3.5 million. Most notable of the expenditures of the use of reserves is Capital Improvement Projects of about $2.7 million. Economic Development activities amount to about MAY 5, 2015 PAGE 9 CITY COUNCIL $317,000 and parkway curb removal in the amount of $130,000 which was recommended by the JPIA in order to mitigate some liability risk in the City and ensure the safety of the residents. Also included is the transfer out to the Lighting and Landscape Districts in the amount of $279,000 in order to maintain current service levels for utilities and maintenance of the grounds. Smaller items funded with the General Fund Reserves is completion of the document scanning system project and funding for the 2015-16 updates to the General Plan. Also included in the proposed budget are various Special Revenue Funds, the Debt Service Fund, Equipment Replacement Funds, and Capital Improvements Funds. These types of funds have specific guidelines as to how the resources may be used and the City generally uses these funds to pay for such things as slurry seal projects, transit related programs, solid waste reduction programs and unforeseen fleet costs and network upgrades. The 2015-16 Capital Improvement budget is the largest in the City's history and totals about $19.9 million of which $5.7 million constitutes carryover projects from 2014-15 and $4.1 million which are City of Industry funds related to the Lemon Avenue project. Included in the new projects for FY 2015-16 are three street improvement projects, several traffic management projects, construction of the Lemon Avenue Interchange, a groundwater drainage project, a Sewer System Master Plan and a variety of park improvement projects. C/Herrera moved, C/Lin seconded to approve items 8.1 a, b and c as follows: (a) Adopt Resolution No. 2015-14: Approving and Adopting a Budget for the Fiscal Year commencing July 1, 2015 and ending June 30, 2016 including Maintenance and Operations, Special Funds and Capital Improvements, and Appropriating Funds For Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth; (b) Adopt Resolution No. 2015-15: Establishing a Compensation Plan incorporating Salary Ranges And Fringe Benefits for all Classifications of Employment Effective June 27, 2015 and Amending Resolution No. 2014-20; and, (c) Adopt Resolution No. 2015-16: Amending Resolution No. 2008-34, the City's Personnel Rules And Regulations Rule Vii (Attendance and Leaves) Section 3 Sick Leave, Effective May 5, 2015. M/Tye asked what would happen if the Council voted "no" on 8.1 (c). CM/DeStefano stated that the City is obligated by the State of California to provide 24 hours per year worth of sick leave for each of the City's part time employees as a result of measure AB1522, the Healthy Workplaces, Healthy Families Act of 2014. MAY 5, 2015 PAGE 10 CITY COUNCIL M/Tye called for the vote. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8.2 FISCAL YEAR 15-16 THROUGH FISCAL YEAR 2019-20 MULTI-YEAR CAPITAL IMPROVEMENT PROGRAM. CM/DeStefano stated that as part of its annual budget adoption, staff provides the City Council with not only the proposed fiscal year 2015-16 Capital Improvement Program but also provides a look at proposed projects and priorities over the next four years. The City Council has long implemented prudent fiscal policies that have ensured that proper funding is available to maintain and construct necessary infrastructure, facilities, etc. for the residents. Each year staff presents the five-year Capital Improvement Program plan as a component of the budget which incorporates the policies established in the General Plan, the Council's annual Goals and Objectives, and recommendations by staff. The five- year schedule is a strategic planning tool and is, generally speaking, the priorities that the professionals with the City Council's guidance, manifests itself through the document. The resources for each of those priorities does not always neatly align because as the City looks beyond the current and proposed fiscal years the ability to look ahead for where resources might be found tends to get fuzzier and fuzzier. The 2015-16 CIP is part of the budget the City Council has now adopted. The four years beyond that are presented to the City Council to receive and file because this forecast will change over time and as staff develops its thought process, will continue to provide the Council with proposed updates for this document. The multi-year CIP is a non-binding planning document subject to change at Council's direction, subject to changing economic conditions, changes in availability of funds, variations in project scope and other factors that may come into play. Staff provided details of the program during tonight's study session which amounts to about $44 million expenditure over the five-year period with about $20 million in the upcoming fiscal year. Heritage Park will be added to the planning component and the project could amount to $1.5 to $2.5 million which totals about a $46 million program over the next five years. As previously stated by PWD/Liu, only about $2.5 million of the total $46 million anticipated expenditures are anticipated to come from General Funds. All of those project resources are anticipated to come from Federal and State dollars and a variety of other means and measures the City has such as Development Impact Fees, etc. This program includes an aggressive program to revitalize the City's parks and recreation facilities through playground equipment, ADA Improvements, parking lot improvements, master planning including some of the parks that have facilities such as MAY 5, 2015 PAGE 11 CITY COUNCIL Heritage Park, a likely complete redo of Peterson Park in the next few years with significant work during the 2015-16 Fiscal Year as well as, an extensive list of capital improvements on the roadway networks which includes Lemon Avenue, the Grand Avenue Beautification Project, and a long list of ongoing necessary maintenance and improvement efforts. In short, this is a planning tool that is subject to change and the document is provided to the City Council this evening simply to receive and file. MPT/Lyons asked for comment on what part of the CIP program would fund the S R57/60. CM/DeStefano responded that it is a significant component if not the top priority of the City Council's Goals and Objectives. PWD/Liu stated that the SR57/60 Confluence Project is one of the City's top transportation priority projects. The funding source is a combination of local, state and federal funding sources. In particular, the City of Industry has to date committed almost $30 million toward the total cost of about $256 million. The current plan is to divide this project into three phases with multiple contract packages. The first phase is construction of a new westbound Grand Avenue onramp and westbound auxiliary lane on the SR60 which will go through the old Honda Dealership/Burger King location that has been empty for many years. Construction for Phase I is anticipated to commence November/December 2015 with Phase II to follow about six months after Phase I. Phase II is construction of the frontage improvements along the golf course on both sides of Grand Avenue as well as, the intersection of Grand Avenue and Golden Springs Drive. Phase II construction is scheduled to commence about September 2016; however, because of the proximity to the City limit line, it is considered to be a major entryway statement area and the City will closely monitor how the improvements will ultimately benefit the City and its desired entry statement. Phase III is construction of a new westbound off ramp to Grand Avenue for traffic coming from the SR57 southbound and westbound SR60. Construction is anticipated to commence in 2016 as well. These three phases will cost in excess of $50 million. The last phase consists of the mainline improvements including the widening of the Grand Avenue Bridge to eight lanes and is unfunded at this time. The City has spent many years pursing long term funding sources for the last phase with the federal government, state and county assistance. This project area has been identified in the California Freight Mobility Plan and has been identified as a federal project of national and regional significance which allows the City to pursue funding should the funding for the remaining $200 million become available. C/Lin asked for clarification on the Council's direction. CM/DeStefano reiterated that the City Council has adopted/approved the FY 2015-16 Capital Improvement Program and with this item, staff is asking the City Council to simply receive and file the balance of the five-year plan. MAY 5, 2015 PAGE 12 CITY COUNCIL MPT/Lyons moved, C/Tanaka seconded, to Receive and File the FY 2015-16 through 2019-20 Multi -Year Capital Improvement Plan. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Lin reported that on April 28 he visited with WVUSD Superintendent Dr. Taylor about the future infrastructure programs within the district, especially in the high schools. As an advocate of education and schools he assured Dr. Taylor that he is in full support of his bond initiative. On April 26 he and his colleagues attended the Friends of the Library Wine Soiree fundraiser. C/Tanaka thanked FD/Honeywell and her staff for an outstanding 2015-16 budget. He felt it was very important for the Council to pass Item 8.1 (b) to help recruit and retain good staff. On Wednesday April 22 he attended the California Contract Cities Association monthly dinner meeting with M/Tye. On Thursday, April 23 the California Chief Justice Tani Cantil-Sakauye visited Evergreen Elementary School and presented them with a Civic Learning Award. Evergreen was one of only three schools recognized for this award out of more than 7000 elementary schools in California. He congratulated the students, teachers and staff at Evergreen Elementary School. That evening he attended the Walnut/Diamond Bar Sheriff's Boosters recognition dinner. Diamond Bar's Volunteer of the Year Ted Long was recognized along with volunteers from Walnut and Rowland Heights and the station volunteer, reserve deputy of the year, disaster communications volunteer of the year and explorer of the year. The evening was MC'd by Booster Club President, Gil Rivera and assisted by Volunteer on Patrol member Dean LeCesne. Captain Scroggin and the entire law enforcement team were present. On Friday, April 24 he and MPT/Lyons attended the Arbor Day Celebration at Pantera Elementary School. That evening he read to students at Golden Springs Elementary School's Reading under the Stars event which was held in the school cafeteria due to rain. On Sunday, April 6 he attended the Friends of the Library's 22nd Annual Wine Soiree and Benefit Auction. On Tuesday, April 28 he attended the Diamond Bar DB4- Youth monthly meeting. On April 29 he attended the Senior Volunteer Appreciation Luncheon during which he and Parks and Recreation Commission Chairwoman Kim Hsieh presented City Certificates of Recognition on behalf of the City Council. That afternoon he helped the PUSD with their Community Services Award Recognition ceremony. He wished everyone a Happy Mothers' Day. MAY 5, 2015 PAGE 13 CITY COUNCIL C/Herrera visited legislators in Sacramento last week and took the opportunity to talk with two members from the California Transportation Commission, Executive Director Will Kempton and Commissioner Fran Inman about the SR57160 Interchange project and said that Diamond Bar would be coming to them at some point to talk about potential funding from the California Transportation Commission for this project. This project will likely require funding from many sources since no one has $230 million available. Congratulations to the organizers of the Friends of the Library Wine Soiree. There must have been a thousand people in the room. Many people from the community turned out to support the event which was wonderful. She hoped the fundraiser made $50,000 in profit. Congratulations to co-chair MPT/Lyons. Everyone worked very hard on this outstanding event. She thanked people from Neighborhood Watch who came to tonight's meeting. She applauds them for their enthusiasm and consideration in stepping up to be a guardian of the streets of Diamond Bar. She hopes that they inspire other people in other Neighborhood Watch programs that see their enthusiasm and want to be as good as the best Neighborhood Watch. She thanked Captain Scroggin and the Sheriff's Department for all they do to keep Diamond Bar safe. It is a challenge. There are a lot of depressed communities throughout southern California and Diamond Bar is an easy target with two major freeways that crisscross City streets and roads. It takes everyone being alert to something suspicious or something or someone out of place. Call the Sheriff's Department because it takes everyone working together to keep the City a safe place. She wished everyone a Happy Cinco de Mayo. MPT/Lyons thanked FD/Honeywell and her staff for putting together a very well - organized and thorough budget that was explained to the City Council in a very understandable fashion. It took only two meetings for the Council Members to gain a good grasp of the budget. She and C/Tanaka attended Arbor Day which was a lot of fun. As her colleagues have said, the Wine Soiree was a big success and although totals are not yet available she knows they will be good in terms of what can be donated to the Diamond Bar Library. The event was a success because of community support, Council support and staff support at the Diamond Bar Center. On Monday she will attend the For the Kids Golf Tournament and hoped to see residents there. Last week she attended the San Gabriel Valley Council of Governments Transportation Meeting with PWD/Liu in order to keep Diamond Bar's priorities for transportation in front of the group. Happy Mothers' Day to all mothers in the community and she hopes everyone gets to put their feet up and relax. M/Tye wished everyone a happy Cinco de Mayo. The Soiree was spectacular and helps everyone realize what a generous community this is. This is apparent whether there is fundraising for the high schools or for the library. It is spectacular. He believes the Soiree raised more money than ever this year and that does not happen by accident. The turnout, the hours of volunteerism attest to the success of the event. MPT/Lyons, Tony Torng and Rick Rogers did a great job chairing the event that will benefit the City and the library. Thanks to the Sheriff's Department for the fine job they do. Thanks to Captain Scroggin MAY 5, 2015 PAGE 14 CITY COUNCIL and keep up the good work. Residents appreciate the presence of the Sheriff's Department and all that is done for the City. At the March 3 City Council meeting a young mother, Denise Macedo, asked about safety. Her son Isaac was a little too shy to comment but he whispered in her ear and she let the Council know of his concern that he did not want to get run over. Her concern was walking and jogging with a stroller that a utility pole north of Shotgun forced her to walk out onto the street to get around the pole. As he was driving Diamond Bar Boulevard he noticed cones around the area and realized the pole was gone. He wants everyone to know they can make a difference by speaking up. He said he did not believe he had ever seen anything happen that quickly. This was something brought up by a resident and it was taken care of and now Diamond Bar is a better and safer place for Denise and her son Isaac. Thanks to staff and the appropriate agencies for getting that done. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the City Council Meeting at 7:53 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 19t day of May 2015. 6 STEVE TYE, M