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HomeMy WebLinkAbout050515 - Agenda - Regular MeetingCity Council Agenda Tuesday, May 5, 2015 5:15 p.m. - Study Session - Room CC -8 6:30p.m. - Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Steve Tye Nancy A. Lyons Mayor Mayor Pro Tem Carol Herrera Jimmy Lin Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano • City Attorney David De Berry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.Cityof Diamond Bar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 5, 2015 Next Resolution No. 2015-14 Next Ordinance No. 04(2015) STUDY SESSION: 5:15 p.m., Room CC -8 ► Draft FY 2015-16 Budget — Discussion and Action. No. FY 15/16-19/20 Multi Year CIP — Discussion and Action. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA 6:30 p.m. Mayor Pastor Mark Hopper, Evangelical Free Church Council Members Herrera, Lin, Tanaka, Mayor Pro Tem Lyons, Mayor Tye Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. MAY 5, 2015 PAGE 2 Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — May 12, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Traffic and Transportation Commission Meeting — May 14, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 City Council Meeting — May 19, 2015 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of April 21, 2015. (b) Regular Meeting of April 21, 2015, Recommended Action: Approve. Requested by: City Clerk 6.2 Planning Commission Minutes — Regular Meeting of March 24, 2015. Recommended Action: Receive and File. Requested by: Community Development Department 6.3 Ratification of Check Register — Dated April 16, 2015 through April 29, 2015 Totaling $1,196,918.49. Recommended Action: Ratify. Requested by: Finance Department MAY 5, 2015 PAGE 3 6.4 Treasurer's Statement — Month of March, 2015. Recommended Action: Approve. Requested by: Finance Department 6.5 Acceptance of Work Performed by Tamang Electric for the Construction of the Generator Enclosure Project at Diamond Bar City Hall; Direct the City Clerk to File the Notice of Completion and Authorization to Release the Retention Thirty -Five Days After the Recordation Date. Recommended Action: Accept. Requested by: Community Services Department 6.6 Approval of Amendment No. 3 to Increase Additional Work Authorization from $25,000 to $35,000 for FY 2014-15 to Contract with Valleycrest Landscape Maintenance to Extend the Irrigation System at Pantera Park to Irrigate Trees at the Dog Park. Recommended Action: Approve. Requested by: Community Services Department 7. PUBLIC HEARINGS: None. COUNCIL CONSIDERATION: 8.1 (a) Adopt Resolution No. 2015 -XX: Approving and Adopting a Budget for the Fiscal Year Commencing July 1, 2015 and Ending June 30, 2016 Including Maintenance and Operations, Special Funds and Capital Improvements and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth. Recommended Action: Adopt. (b) Adopt Resolution No. 2015 -XX: Establishing a Compensation Plan Incorporating Salary Ranges and Fringe Benefits for All Classifications of Employment Effective June 27, 2015 and Amending Resolution No. 2014-20. Recommended Action: Adopt. MAY 5, 2015 PAGE 4 (c) Adopt Resolution No. 2015 -XX: Amending Resolution No. 2008-34 the City's Personnel Rules and Regulations Rule VII (Attendance and Leaves) Section 3 Sick Leave Effective May 5, 2015. Recommended Action: Adopt. Requested by: City Manager 8.2 FY 15/16-19/20 Multi -Year Capital Improvement Program. Recommended Action: Receive and File. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: DATE: May 5, 2015 TO: City Council CC: Jim DeStefano, City Manager FROM: Dianna Honeywell, Finance Director SUBJECT: General Fund Changes Since The Study Session Held On 4/21/2015 Since the Study Session held on May 6, 2014, Finance staff have been "fine tuning" the budget to accurately reflect anticipated revenues and expenditures for FY 14-15 and FY 15- 16. These changes have resulted in a decrease to General Fund reserves in the amount of $153,541 by the end of FY 14-15 and a decrease of $65,500. The changes are outlined below. 4/21/2015 5/5/2015 Effect on FB Total Explanation REVENUE Increase in transfer out to CIP fund FB Reserve 1,515,973 1,537,088 21,115 21,115 EXPENDITURES City Attorney 225,000 245,000 (20,000) Add'I costs for City Prosecutor Info Systems 891,886 929,166 (37,280) AB2766 expenditures transferred from Fund 118 to General Fund FY 14-15 Info Systems 929,111 994,611 (65,500) AB2766 expenditures transferred from Fund 118 to General Fund (FY 15-16) Additional amount transferred to Transfers Out 5,105,981 5,223,357 (117,376) (240,156) OPEB Reserve fund ($96,261) & Adjustment to amount transferred to CIP Fund ($21,115) Increase in transfer out to CIP fund Use of FB Res LlJIL973 LL7 0881 21 115 21 115 Total Change to Total decrease to General Fund General Fund 15,662,810 15,422,654 (240,156) Reserves between 4/21/2015 and Reserves 5/5/2015 Q V, Plio s C) \ / \ \ \ \ C)\ % Ln \ ®f Ln . \ \ rn § 8 @ CD ° $ \ § \ \ \ \Ln / \ m CL § \ \ _ m / q / 0 C a o 6 @ \ @ K § \ ° \ \ / }ow LM / .@ 00 \ \ \ \ \ \ G a\ \en \ $ \® \ \ n 0 \ \ j \ \ \ LM 3 a)' om § \ \ \ \ \ LL / / / o / ) 0 $ . ƒ \ / ) ) . } / \ \ \ \ LM u $ q £ 2 \ e k / ) - \ Ln u \ } ) s )0 \ s 0 on CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION APRIL 21, 2015 Agenda No. 6.1(a) STUDY SESSION: M/Tye called the Study Session to order at 5:15 p.m. in Room CC -8, South Coast Air Quality Management District Center, 21865 Copley Drive, Diamond Bar, CA 91765 Present: Council Members Carol Herrera, Jack Tanaka, Mayor Pro Tem Nancy Lyons, and Mayor Steve Tye. Absent: Council Member Jimmy Lin was excused. Staff Present: James DeStefano, City Manager; Ryan McLean, Deputy City Manager; David DeBerry, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Ken Desforges, IS Director; Amy Haug, Human Resources Manager; Grace Lee, Senior Planner; Anthony Santos, Senior Management Analyst; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; Anthony Jordan, Parks Maintenance Superintendent, and Tommye Cribbins, City Clerk. No. DRAFT FISCAL YEAR 2015-16 CITY COUNCIL BUDGET — Discussion and Action CM/DeStefano explained that the draft FY 2015-16 essentially is a rollover budget for further refinements as the City does each year. Generally speaking this budget increases expenditures by only 1.5 to 2 percent citing the appropriations side and revenue side. There is no proposed reduction in programs and service levels. The one-time dollar revenue from the success of the Lennar Project should be reinvested in depleted pools. The bulk of the presentation will be provided by FD/Honeywell and Council should feel free to interrupt the presentation with questions for her as well as, DCM/McLean. Staff would like to move through the entire presentation and save the next City Council Study Session to catch up on any remaining homework items that come out of tonight's meeting. Council is on schedule for an early adoption of the budget on May 5. This proposed budget contemplates approximately $27 million in revenues and $26 million in expenditures. The City has a very aggressive CIP program this year at $20 million which includes a couple of bigger -ticket dollar item City of Industry projects. Overall, Council is looking at one of the largest budgets the City has seen in its history, principally as a result of the CIP projects. CM/DeStefano then turned the presentation over to FD/Honeywell. FD/Honeywell stated that this year staff approached and prepared the budget from more of a long-term standpoint (3-5 year and beyond) instead of accomplishments only in the upcoming year due to the one-time receipt of revenues from the Willow Heights project, the need to replenish those revenue funds and the internal service funds and the fact that the City has reached a huge milestone in Cityhood of 25 years. For the most part everything has been done the same way for the last 25 years. However, as responsible stewards of APRIL 21, 2015 PAGE 2 CC STUDY SESSION the City's finances, it is time to look at what can be done to preserve the appropriate level of reserves while continuing to provide benefit to all residents now and into the future. To this end, staff has begun the task of analyzing program revenues versus program expenditures and levels of subsidies the City provides to those programs from the General Fund and by doing so, staff hopes that it will help shape some of the decisions City Council and Management need to make now so that in the future the City's resources can be used in the best way possible. FD/Honeywell highlighted items from the current FY 2014-15 Budget. By the end of this fiscal year June 30, 2015 it is estimated that the City will have collected about $2.4 million in building fees from the Willow Heights developers and it is proposed that $2 million be used to replenish funds to build up the reserves of six (6) existing funds including the General Plan Fund, Traffic Mitigation, Park Development, Vehicle Maintenance and Replacement, Equipment Replacement and Building Maintenance Funds and a proposed new fund for the City's OPEB liability. These proposals are included in the breakdown of Case I of the Study Session memo. OPEB is "Other Post -Employment Benefits" - healthcare benefits provided to the City's retirees. Currently, the City provides benefits to five (5) retirees. Going forward, as the City's workforce ages and retires the PEMCHA minimum ($122 per month) for each person will increase. Every three years the City must obtain an OPEB evaluation which tells the City what its estimated liability will be by making certain assumptions such as age of the workforce, presumptions based on how long individuals are projected to live, etc. June 1, 2014 the City's total liability is just over $1 million, quite low when compared to other cities. The amount the City has accrued for past services is about $600,000 which means that the City's unfunded liability at this point is approximately $596,000. Diamond Bar "pays as it goes" by paying premiums as they are incurred which means the City is not paying down this debt by any amount. There are annual required contributions recommended during the actuarial evaluations which amount to about $85,000 per year and Diamond Bar is paying about $8,000 per year toward that amount. Therefore, staff is proposing that an irrevocable trust be set up whereby the City is able to place money into the trust and the money can be invested in vehicles that the City is not able to invest in to ensure higher returns which in turn means that Diamond Bar can pay less into this fund to fund this unfunded liability because the City would be earning higher investment yields through the trust investments. By example, CALPERS has an irrevocable trust that has the lowest costs compared to other firms and they have the economy of scale to make these investments (10 basis points). The trust can be set up and there is no requirement that the City make a contribution during lean years, for example. The CALPERS trust provides three levels of investment at different discount rates of 6, 7 and 7.25 percent based on the risk the City is willing to take. As the decision draws near staff will come back to the City Council with more details on that program. APRIL 21, 2015 PAGE 3 CC STUDY SESSION CM/DeStefano said there are several Council actions that would need to be taken and during this presentation, staff is presenting the policy issue of beginning to fund that liability by funding about $500,000 of the $600,000 with resources the City has collected in 2014-15. MPT/Lyons said that CALPERS had a horrible record of missing what they said they were going to do which goes back to 2008-2009 and asked how their record had been during the past couple of years. FD/Honeywell responded that last year their return was 18 percent. MPT/Lyons asked what CALPERS said they would do. FD/Honeywell responded that CALPERS says their average is 7.5 percent over the lifetime of the fund. MPT/Lyons asked why the City would not just put in the $600,000 as opposed to the $500,000. FD/Honeywell said that when staff prepared the report the OPEB evaluation was not yet completed and staff estimated on what had happened previously. MPT/Lyons said the City could put in whatever it wanted to. FD/Honeywell agreed that it was definitely the Council's decision. CM/DeStefano explained that there are a couple of items similar to this where during preparation of the budget earlier this year some of the target information was not available until now and that number was not available in the original budget planning process. Staff thought it was about $500,000 instead of the actual $600,000 and Council will see this in other areas of the budget. For example, the water is at a higher dollar amount based on what staff thought the usage would be prior to the Governor's decree and so there will be savings in some areas of water usage. In short, refinements will be made as the budget moves forward to adoption. CM/DeStefano said that the City could invest the $596,000 and the City has the resources to do so. FD/Honeywell reiterated that the City could pay the $8,000 annual fee but does not need to do that. MPT/Lyons stated that it sounds like it is a good place to park money and get a good return. FD/Honeywell responded "yes." MPT/Lyons said that once the money is invested it stays in the trust. APRIL 21, 2015 PAGE 4 CC STUDY SESSION CM/DeStefano responded "yes." M/Tye said it was not like the City had a $600,000 liability and seven years down the road found out it was only $200,000 and could not draw out the other $400,000; the City has that liability. FD/Honeywell said the liability will grow as healthcare rises and people retire from the City. FD/Honeywell continued that the revenue estimates are at about $27.1 million which assumes a four percent growth in the property tax role. This year saw about a 5.6 percent increase so as the economy levels, staff is estimating a four percent growth. Again, the number has not been released by LA County, but the four percent is an average of what the City has seen over the last three years. The other taxes and fees category is estimated to increase about 7.5 percent because gas prices have rebounded to a certain degree and there are four businesses that will be creating quite a bit of sales tax revenue for the City. CM/DeStefano said the four businesses are office space businesses that came to Diamond Bar last year and happen to be point of sale and to be producing significant revenue. Before anyone gets too excited about this, staff will need to monitor how and where the dollars are coming from to be sure they belong to Diamond Bar and not to other jurisdictions or the County. The other area of interesting percentage growth is in retail and restaurants due to the improved economy. FD/Honeywell reported that the City expects to spend about $26 million in appropriations. Included in the proposed budget is a two percent (2% COLA) Cost of Living increase, and a $50 increase to the Benefit Allotment. At the writing of this report the CPI was not available. However, the CPI came out on Friday at 0.2 percent as opposed to the 2% that was factored into the budget. Also new this year and included in this budget presentation is the Healthy Families Act which is a new law that requires California employers to provide paid sick leave benefits to all employees starting July 1, 2015 which means that all employers must provide paid sick leave to all full and part time employees after 30 days completion of employment. Employees can begin using the paid sick leave after 90 days of employment. Employers can use one of two methods of accrual or carryover method and the frontloading method to provide these sick leave hours. The accrual method allows for the employee to earn one hour per 30 -hours worked and up to 48 hours of unused leave can be carried over to the next year. The frontloading method allows employers to establish a sick leave bank of 24 -hours on an annual basis and the hours cannot be carried over. CM/DeStefano said the big difference for Diamond Bar is that it already does this for its full time employees. This new law affects the 65 part time employees. APRIL 21, 2015 PAGE 5 CC STUDY SESSION M/Tye asked if a 10 -hour part time employee could accrue a sick day for every 30 hours they work DCM/McLean responded "one hour." C/Herrera asked what category this fell under in appropriations. FD/Honeywell responded that it is in the Salary and Benefits for recreation, parks and the Diamond Bar Center and is already incorporated into this budget. It amounts to about $24,000. Staff is proposing the "use or lose" frontloading method. M/Tye asked if under the accrual method a part time employee could work for one year and then leave the City having accrued up to 48 hours of unused sick leave and the City would be expected to pay for those 48 hours. CM/DeStefano responded "no." MPT/Lyons asked if the 48 hours could be used for other purposes. FD/Honeywell said it would have to be used for specific purposes. CM/DeStefano said this involves part time employees who do not have the same benefits as full time employees that include such things as vacation hours and other types of benefits full time employees accrue. MPT/Lyons asked if staff figured the amount based on $50 per part time employee. HRM/Haug explained that each HMO or PPO plan was established by CALPERS and the percentages of increase vary based on the planning and number of people in the plan so that increases last year varied from 2 percent to 22 percent in healthcare premiums. The City builds a $50 benefit allotment because we do not know what those increases might be. CM/DeStefano said that part of it is to remain competitive. Diamond Bar has competing cities that pay different rates — some higher than this City pays, and this is an effort to retain and attract good employees to this organization. FD/Honeywell stated that this year the City was notified that the services piece of the Sheriff's contract is increasing by 2.5 percent and will increase 6 percent for the liability trust fund portion of the contract. This results in an approximate $564,000 for this year's anticipated cost. There is also a line -item in the Finance Department budget which calls for a citywide fees study and while the City has not commissioned a comprehensive APRIL 21, 2015 PAGE 6 CC STUDY SESSION fees study for about seven years staff felt it was appropriate to re-examine the user fees to identify the current level of subsidies this coming fiscal year which will help resolve policies allowing for cost -recovery balance appropriate to service levels and marketability of the City's facilities. Staff took quite a bit of time to analyze program revenues versus program expenditures in order to facilitate Council and management dialogue and decisions about the appropriate level of General Fund subsidy to the programs and events the City provides. The details can be seen in the Community Services budget. M/Tye asked FD/Honeywell to explain second paragraph of the City Manager's recommended budget on Page 2 "the reserve balance will be reduced from $18 million to $15.6, a difference of $2.4 million." On Page 3 it says "use of Fund Balance Reserves is $3.48 million." M/Tye asked if those were two different things. FD/Honeywell explained that the Fund Balance Reserves go up $1.12 million and $3.48 million is taken away which leaves a net is $2.4 million. M/Tye said he did not remember the City dipping into its reserves to that extent in previous budget years. FD/Honeywell explained that this year has a very heavy CIP budget which depletes a lot of the Special Revenue Funds so more General Fund dollars are being used for more of those projects than the City has historically. Approximately $2.7 million out of the $3.48 million will be used for CIP projects. Some of these projects include the Residential and Collector Street Rehab Project, Pathfinder Road Rehab Project, Morning Canyon improvements, Grand Avenue Improvements, work in the parks and parking lots (Peterson and Reagan Park), groundwater improvements, Sewer Master Plan and City yard improvements as well as, park projects. C/Herrera said that residents living on Flapjack Drive have been communicating with the Council and City regularly and asked if the groundwater drainage improvements were part of the remediation for those residents. PWD/Liu responded that it was and there are a total of 12 or 13 locations, one of which is Flapjack Drive. C/Herrera asked if the repairs were included in the dollar amount. PWD/Liu said that the known locations have been studied and staff will be making its recommendation in term of priorities and going forward, next year's CIP proposes remediation for three locations. MPT/Lyons asked if there were actually 12 locations that were problems and Flapjack is just one of those 12. APRIL 21, 2015 PAGE 7 CC STUDY SESSION PWD/Liu said that MPT/Lyons was correct and the issue at Flapjack is pretty much contained within the gutter area. While it is not pretty there are far worse situations in other residential and arterial areas. C/Herrera asked if the dollar figure was for the study and prioritization only. PWD/Liu responded that the study is complete, staff has a list of prioritization for improving locations and the dollar figure budgeted includes a fix for three of the areas. MPT/Lyons asked if this matter would come before the Council to decide which three areas would be fixed. C/Herrera said it would come as an informational item CM/DeStefano said that Council would be making the decision on that matter as well as, award of contract. MPT/Lyons said she was surprised that there were areas worse than Flapjack because Council has heard so much from Flapjack residents and not from residents in other areas. FD/Honeywell said there are quite a few carryovers in the budget ($5.7 million estimated) from the current fiscal year which contributes to the heavy use of the Fund Balance Reserves, some of which was funded by General Fund Reserves. FD/Honeywell stated that regarding the Special Revenue Fund the Council earlier in the year took proactive steps to preserve some of the valuable Prop C Funds when it re-examined the Diamond Ride Program. After the Council made those modifications staff was able to save at least $125,000 that was reallocated into street improvement projects which was very helpful in getting these projects funded. Also proposed in this budget is a return to the original property tax level in District No. 39 of $236 per parcel which gives the District an additional $132,000 to use toward maintenance of the District. This year staff wanted to reflect the true costs of maintaining the Districts so staff time and all costs associated with maintaining the Districts were added to get a true picture of what is occurring, all of which results in a transfer from the General Fund of $279,000 even with the increase of District No. 39. CM/DeStefano emphasized that the District No. 39 increase is incorporated within the budget. Council has a Public Hearing on this item on May 19 and, whatever decision the Council makes will be documented within the budget. If it is different than the dollars anticipated with approval on May 5 staff will come back to the Council at the appropriate time with a budget adjustment if the Council decided to do something less than the recommended amount. C/Herrera asked if notices to residents had been sent out. APRIL 21, 2015 PAGE 8 CC STUDY SESSION CM/DeStefano said not yet but that they would be in about two weeks. PWD/Liu said he was hoping the notices would go out next week. FD/Honeywell talked about staff's new proposal to centralize the fleet maintenance function in 2015-16. Previously, each department dealt with their own vehicles and fuel cost and budgeted accordingly in their respective departmental budgets. With the new fiscal year staff is implementing a Fleet Management Program as a partnership between IS, Community Services, Public Works and Community Development which will track vehicle mileage and when they need to be serviced. Within the proposed budget all of the costs have been gathered into the 520 fund so that the City can track the total cost of the fleet in one spot. The existing fleet has aged considerably and vehicles have exceeded their useful life by several years in many cases. One vehicle was purchased this year and this year staff is proposing to purchase an additional three vehicles this year (2014-15) and another two during 2015-16. MPT/Lyons asked how many vehicle the City owns. DCM/McLean responded that the City owns 18 vehicles. M/Tye said this is not like him purchasing a new vehicle every three years. When one speaks of vehicles going several years beyond their useful life it is a good thing. It has fully depreciated and it is worth nothing. The City will not trade in the vehicle so how does the City decide to add three vehicles this year and two vehicles next year. Is it because it wants to or because it has to. CM/DeStefano said it is both. DCM/McLean explained that the City has several vehicles that are 12 to18 years old and have surpassed the anticipated longevity. There are considerable maintenance issues involved and the value of the vehicle does not meet the cost of the maintenance. MPT/Lyons asked what the City would do with the old vehicles. DCM/McLean said they would most likely go to surplus and that the City would get a slight kickback. MPT/Lyons asked what that meant. DCM/McLean responded companies that surplus disposable items usually take them to auction. If the surplus company makes anything on those items the City might realize a small amount. There is not a lot of trade-in value on these vehicles. APRIL 21, 2015 PAGE 9 CC STUDY SESSION CM/DeStefano said that the City wears out its vehicles. Some years the City has money to spend on vehicles and some years it doesn't. Last year extra money was placed in the fund in order to get ready for the needed replacement of several of the vehicles. A few years ago one of the vehicles staff looked at had 110,000 miles on it and it needed a new transmission. Staff made a decision to go ahead and replace the transmission even though it was a very old truck with a lot of miles on it, the City would get its $3,000 worth of transmission out of it. That does not always work. There are some vehicles that are not worth repairing or hanging on to. Needs change as the organization grows and sometimes the City replaces a vehicle like the one that was purchased this year with a far more sophisticated and useful product than the previous vehicle. Staff looks at all of these issues. At this time the City has a need for about five vehicles and as mentioned, staff wants to try and accomplish that the end of this fiscal year into next fiscal year. DCM/McLean said it was noteworthy that some of the vehicles are not worth keeping in the fleet. Some have 100,000 miles and can serve as secondary vehicles such as a secondary truck that is used by a part time facility attendant or maintenance worker. FD/Honeywell stated that the Capital Improvement Fund proposes a $19.9 million program, $5.7 million of which is carryover and $4.1 million of which is City of Industry Funds related to the Lemon Avenue project. Included are three street improvements projects, six traffic management projects, construction of Lemon Avenue Interchange, Groundwater Drainage Improvements, Sewer Master Plan, Improvements at three separate parks, construction of the Pantera Park Trail and installation of Trail Information Map Panels at all nine of the City's trailheads. She noted that on April 14, 2015, the Planning Commission adopted a Resolution finding the proposed FY 2015-16 CIP budget to be in conformance with the City's General Plan. CM/DeStefano said that a couple of areas within the CIP may change over the next few months, one is the $5.7 million in carryover. It is possible that some of those projects will be completed by the end of this fiscal year. Secondly, staff is looking at spending resources on some small parks and staff is in the process of determining whether that is the best use of those resources. The Heritage Park Master Plan is moving forward and construction will likely commence during FY 2015-16. The City is spending a lot of money at Peterson Park for the parking lot, resurfacing of the playground area, etc. The skate park fencing portion of the project may or may not get done by June 30. There is a study that indicates that there are areas of the rubberized surfacing (fall zone area adjacent to the playground equipment) the City should be prioritizing for repair and staff will need to look at that in more detail. More important than the study is the fact that the standards will become more stringent which may create additional issues that would cause staff to reprioritize what playground surfaces near playground equipment would need to be repaired or replaced. While the proposed budget has been carefully considered by staff, there are issues that will need to be APRIL 21, 2015 PAGE 10 CC STUDY SESSION resolved which could result in the CIP changing over time. Because the budget needs to be adopted by the City Council, should the time come when the Council needs to provide policy input and decision making, those matters will be brought back to the City Council for consideration. MPT/Lyons asked how staff would rank spending $300,000 on a pocket park versus fixing the Lorbeer Middle School field. CM/DeStefano said that this is part of the range of items staff will be looking at in more detail. Staff is working on a solution for the Lorbeer field which puts the burden of reseeding on the contractor who apparently missed a couple of spots. It does not look like the field will need to be completely redone because it is the responsibility of the contractor to keep it in good condition — green, soft and playable. MPT/Lyons said there was some discussion about artificial turf and wanted to know if the Council would be discussing these types of items in the future. CM/DeStefano responded that Council could discuss these items. Council has staff's recommendations in the budget and as mentioned, there are things that need to be looked at on an ongoing basis to make sure money is being spent where it should be spent to get the greatest benefit for the most people. Some of the small neighborhood mini -parks may not be the ultimate choice for expending the dollars in terms of priorities. The new issue with the Peterson Park playground "fall zone" surfacing will be expensive and could change a lot of things because that liability would have to be eliminated based on the new standard. FD/Honeywell stated that at the end of Fiscal Year 2014-15 staff is estimating that the City will be positive by $1.1 million leaving a balance of General Fund Reserves of about $18 million which is 70.4 percent. At the end of Fiscal Year 2015-16 the City will have put another $1 million away and use $3.5 million of the reserves leaving a balance of General Fund Reserves of $15.7 million which is 60.2 percent. As the City reflects on its first 25 years of Cityhood it is time to regroup and look at the vision and goals of the City Council and its constituents for many years in the future. Diamond Bar is no longer "small town" — Diamond Bar provides a lot of services to a lot of different people and it requires examination of programs and services to ensure the best use of the City's resources for the highest number of people. FD/Honeywell concluded by stating that staff will bring a final draft and five year CIP plan back on May 5 for review during a Study Session. C/Herrera said she appreciated staff's effort and that a lot of good information was provided. Money is being spent in many different areas and people and personnel are being taken care of by planning for the future. Commissioners have received modest stipends of $45 and $65 for about the last 15-20 years and APRIL 21, 2015 PAGE 11 CC STUDY SESSION asked if staff had considered increasing those stipends. She suggested that staff research what other cities are doing in this regard. CM/DeStefano agreed that it has been 15 to 20 years since the City last increased the stipend dollar amount. Commissioners received a modest stipend then and still receive a modest stipend. The Planning Commission has a higher dollar amount because they are making decisions that stand whereas the other two Commissions serve in a more advisory role to the Council. Staff can look at what other cities are doing and come back to the Council with recommendations. MPT/Lyons said staff could look at similar cities and also find out what Commissions they have and what their stipends are. CM/DeStefano said that in most cases staff will find that many Commissions do not receive any compensation at all. If any Commissions do receive stipends it is usually the big three which is Parks, Traffic and of course the Planning Commission. There are cities that have a variety of other Commissions to meet their community policies. As an example, Claremont has a dozen different commissions which overlap one another. They step on each other's toes when it involves cultural, historical, heritage, planning, traffic, architectural, etc. One foothill city was looking at an architectural committee to assist its planning committee and what ultimately happened was that they added two members to the planning commission in specific disciplines because they were going to run into that issue of overlapping. Staff will look into the matter and report back. M/Tye said it appeared the City was replenishing funds of $2,050,000 from the Willow Heights Project during the 2014-15 Fiscal Year. At $15,000 a door that is $2.73 million so it appears the rest is coming in during the 2015-16 Fiscal Year. Both FD/Honeywell and CM/DeStefano responded that MfTye was correct. M/Tye said he thought the project gave the City an additional $700,000. CM/DeStefano explained that the developer was giving the City an additional $700,000 of which approximately $200,000 has been received. FD/Honeywell referred M/Tye to Page 2 under Planning Fees at the bottom of the page which indicates Willow Heights Park Improvement Fees also shown under Fund 124 in detail on Page 159 shows that $215,400 has been received which is basically the last of Lennar. The total will wind up being the $700,000 that was negotiated in the entitlement. At the very bottom of the page is the indication that there is a desire to reserve many of those dollars and more in the account for future redevelopment of Heritage Park. There is no number for the project as yet. It was estimated last year at about $300,000 and will likely be $1 to $1.5 million depending on what is done. APRIL 21, 2015 PAGE 12 CC STUDY SESSION Council Members thanked FD/Honeywell for the report and FD/Honeywell thanked her colleagues for their input. LONG TERM ISSUES MEMO - Discussion CM/DeStefano stated that the memo to Council talks about issues that will come up during the next year that need to be studied and resolved over the next five or so years beyond that. Immediately, what the City needs to do is to take a good hard look at fees for service (required fees) and the contract programs, etc. because there are many the City subsidizes. In some cases that may be okay but it needs to be a contemporary decision of the City Council, not something that the current Council has inherited from many years ago and not something that has grown and morphed over the years. In some cases, it begs the question "why are we subsidizing those programs?" for which the City may be using transportation dollars similar to the Diamond Ride/Dial-a-Ride dollars that could be used by PWD/Liu in perhaps a better fashion for concrete than subsidizing a bus trip. Another area that should be examined is the [VHS animal permit fees. Diamond Bar is one of 11 cities for which ]VHS provides services and one of two or three cities of the 11 that have the lowest rates for dog and cat licensing which is a problem for the City because it means that the general community subsidizes those services. The budget proposes about $123,000 for animal control services next year and that amount could be offset in 2016-17 by increasing the rates that IVHS collects for the City for those licenses. Staff will ask the City Council to look at this matter after staff concludes its investigation. The City also wants to assist IVHS with potential ordinance changes that would come forward later in this calendar year. Staff mentioned in a report that the City Council should also take a good hard look at Transient Occupancy Tax. Diamond Bar has one of the lowest rates in the area and it is appropriate to consider increasing the rate by at least a few percentage points to be in sync with competing cities like Diamond Bar. The time to do that would be before the City gets a fourth hotel in the City and would require a vote of the people. The City is addressing the District No. 39 LLAD this year and longer term the Council needs to look at the possibility of other districts to help generate cost resources for parks and recreation programs and for a variety of things. Also, Tres Hermanos is coming. It is on Industry's docket to be put out to bid for sale later this year (late summer) and it is likely it will be sold and close escrow about a year from now. This is an area the City needs to seriously look at and make sure it has all of the financial vehicles in place so that whatever occurs there in the future, which is Diamond Bar's choice because it has the land use control, does not burden the rest of the City whether it be costs to build parks, maintain parks, build fire stations, help the school district, build and maintain roads, etc. So the City needs to make sure that whatever that community becomes pays for all of those things wherever the law allows. All of these bits and pieces can add up to real dollars and the City needs to look at all of these areas and choices in order to keep the service levels high and APRIL 21, 2015 PAGE 13 CC STUDY SESSION keep the community looking as good as it does. This is not a matter to be considered during the adoption of the 2015-16 fiscal year budget during the next couple of weeks but these items need to be discussed in more detail over the next year or two. MPT/Lyons asked if the only item that would have to go before the voters was the licensing fees for dogs and cats. CM/DeStefano said that item does not go before the voters. The only item that would go before the voters at the moment is the Transient Occupancy Tax which would be a citywide vote. C/Herrera said it was because it was a tax versus a fee CM/DeStefano said that C/Herrera was correct. If the rates for an adult excursion to a casino in San Diego are acceptable and within Council's policy direction, that can be done administratively. If not, the Council would have to provide staff with a new policy direction, i.e. whether or not the Council wanted to continue to subsidize that casino trip to San Diego. Many of these items can be handled by staff through policy direction and through administrative decision- making. If the City gets into districts for Tres Hermanos that is a much longer conversation with choices and options but at that point, those conversations would typically take place with the developer before the parcels are chopped up and sold at which time the dealings would be business operators and residents, etc. But Tres Hermanos is coming. Not in the next Fiscal Year but it is coming and Council needs to think about the guiding principles and thoughts in what will be negotiated. Again, Diamond Bar holds the key because it has land use control. MPT/Lyons asked what staff would propose the City Council look at first out of all of the items mentioned. CM/DeStefano responded that staff and Council will want to look at all of its fees, contract classes, programs, subsidies, etc. Most likely about a million dollars in revenue and savings could be found very quickly in these areas. Some of the City's special events are very, very popular and very, very expensive. Can the City scale back and shave off some of the expense? Perhaps, perhaps it is not what we want to do. But these things need to be discussed to make sure the City has contemporary thinking. C/Herrera asked what CM/DeStefano includes in the "special event" category. CM/DeStefano responded, the City Birthday Party, 4th of July, Snowfest, etc. Some are huge and regional events, some are more local events. Some are very expensive and could the amount of snow be reduced for example. The Council may decide it wants more snow but it is making that policy choice. The Council may want five more minutes of fireworks. The idea is that those things APRIL 21, 2015 PAGE 14 CC STUDY SESSION cost thousands of dollars and that is okay, just make sure everyone is weighing in on these items and figure out how to balance everything and maintain a healthy budget. The City Council decides whether these things are appropriate and whether it is comfortable with what is being done. It is CM/DeStefano's job to help with recommendations, options and alternatives but the ultimate policy choices are up to the City Council. If the Council is comfortable with the status quo so be it. If not, direct staff to make the changes it believes to be appropriate. C/Herrera felt it was CM/DeStefano's job to keep the City Council on the right track and if the Council continues to spend, spend, spend, at some point all of the City's reserves will be gone and Diamond Bar will be in an unfortunate position like some of its neighboring cities where it has to make serious cuts in order to make ends meet. CM/DeStefano stated that Diamond Bar is not in dire straits and this is something the City Council does not need to jump on immediately. This is a matter of being good stewards, taking a look at what the City has been doing and double checking its decisions for moving forward. There has been no development services fee study or Diamond Bar Center fee study in awhile and that has been okay. The prior years have been recessionary and the City has needed to be marketable. However, it is appropriate to look at these issues and decide whether or not to make changes but at least know what the costs are and where the City is with respect to the marketplace. As an example, the City subsidizes the Diamond Bar Center but if the City is not careful with the fees and rates charged for services the City could lose business and end up subsidizing the Center even more. So during these considerations the City has to be careful it is not pricing itself out of the market. With that said, the Diamond Bar Center facility does extraordinarily well as compared with a lot of other cities that have similar venues. The City has a great enterprise there. But it is just a matter of taking a look at it. CM/DeStefano asked if the Council had any other homework for staff other than researching Commissioner's stipends. MPT/Lyons asked whether staff wanted to change the OPEB funding amount. CM/DeStefano said that from a budgetary standpoint, staff will show the extra $96,000 which will give the Council time to consider whether or not on May 5 to fund it at the $5.6 million level. As a reminder, it can be funded at any amount between zero and $5.6 million. PUBLIC COMMENTS: None Offered. ADJOURNMENT: With no further business to come before the City Council, M/Tye adjourned the Study Session at 6:20 p.m. APRIL 21, 2015 PAGE 15 CC STUDY SESSION TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of 12015. STEVE TYE, Mayor Agenda No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 21, 2015 DD d STUDY SESSION: 5:19 p.m., Room CC -8 ► Draft FY 2015-16 Budget — Discussion and Action. Public Comments: None. Study Session adjourned: 6:20 p.m. to Regular City Council Meeting CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:31 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. M/Tye reported that City Council asked for additional information during tonight's Study Session and no reportable action was taken. PLEDGE OF ALLEGIANCE: WVWD Director Ed Hilden led the Pledge of Allegiance. INVOCATION: Cantor Paul Bush, Temple Beth Israel, gave the invocation. ROLL CALL: Council Members Herrera, Lin, Tanaka, Mayor Pro Tem Lyons and Mayor Tye. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Grace Lee, Senior Planner; Amy Haug, Human Resources Manager; Marsha Roa, PIO Manager; Cecilia Arellano, Public Information Coordinator; Anthony Santos, Senior Management Analyst; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 2.1 Power Point Presentation by General Manager Mike Holmes, Walnut Valley Water District, concerning the drought. CM/DeStefano stated that everyone is aware that California is in the fourth year of a drought and that the Governor recently declared additional restrictions on the use of water. There are a variety of interpretations of these declarations and details that are forthcoming regarding his decree. There is a lot of action in the arena of water usage and Mike Holmes, with Walnut Valley Water District is here to provide details regarding what the APRIL 21, 2015 PAGE 2 CITY COUNCIL Water District is doing and insight as to what the City might expect to see coming forward. Mike Holmes said this is a very interesting time. He has been in the water business 27 years and has been through a few droughts which pale in comparison to the current drought. He thanked the City Council for inviting him to speak this evening. He introduced the Walnut Valley Water District Board of Directors Ed Hilden, Board President Ed Ebenkamp, as well as Jose Martinez, Management Analyst and Sandra Olson, Director of Administrative Services. The primary mandate requires the District to reduce usage by 25 percent. This is the fourth year of a drought. This is urgent. The time to be concerned is now. The time to act is now and everyone in California needs to do its part. Since 2007 with the exception of 2011 and 2012 the State has been in a drought which means less than average rainfall and snowpack. The State faces unmatched conditions in 2015 with a very warm 2014 and the driest year on record in 2013. Today 27 million live in exceptional drought areas. The northern portion of the State averages about 18.62 million acre feet of runoff which is critical for southern California water delivery. The WVWD is 100 percent dependent on imported water and one of its sources has been critically dry for many years except for 2011 and below average runoff for the past 8 out of 10 years. The news is slightly better for the upper Colorado River basin as a source of imported supplies. While there has been a long term drought in southern California the water supply and a little more has come from the Colorado River (949,000 acre feet or one-half of the total supply for water district). M/Tye said when he thinks of runoff he calls CSD/Rose to tell him the sprinklers are not working properly and water is running in the street. He asked Mr. Holmes what 10 million acre feet of runoff means to him. Mr. Holmes responded that some of the local runoff gets into the aquifer (return flow). When folks water their lawns it does get into the grass and into the aquifer and the District gets credit for that. Runoff to the District means snow pack melt and rain runoff in the mountains which typically comes off in April, May and June. LA County has a very efficient storm drain and water collection system. In the San Gabriel Mountains the District estimates about 85 percent of the runoff is captured for beneficial use. The Colorado River basin has been in a drought but the District believes that this year it will receive about 950,000 acre feet of water. An acre foot of water is enough to fill a football field about a foot high (326 gallons) which is about enough for two average US families. APRIL 21, 2015 PAGE 3 CITY COUNCIL In 2014 Governor Brown asked that the District conserve 20 percent and in relation to that with the lack of rain in 2013 and 2014, last year the State Water Resources Control Board adopted emergency regulations. WVWD went to Stage 1 and followed all of the stages that had been implemented in prior years through the water saving ordinance. WVWD declared a Stage 1 on August 28, 2014 and have been enforcing those standards since that time. On March 27 new ordinances were issued by the State Water Resources Control Board. Their authority to issue emergency regulations is about 270 days. They reissued the old regulations and implemented new regulations that will continue through December 2015. On April 1, 2015 Governor Brown issued an Executive Order on water use restrictions. Those regulations will be finalized on May 5 or 6. WVWD has been sitting in on telephone discussions with the State Water Resources Control Board and the Board will implement those regulations. On April 14 the Metropolitan Water District implemented a Tier 3 (15 percent) cutback. This is significant because the MWD is where WVWD buys its water so that puts WVWD at a Tier 3 and 25 percent from the Governor's office. All have implications. MWD will penalize WVWD if it does not meet the 15 percent reduction and there are penalties for not reaching the 25 percent reduction. So the bottom line is that forgetting about MWD, WVWD will have to aim for a lot higher than the 25 percent. For the first time in the State's history, the Governor issued a proclamation for a 25 percent cut across the State. The savings amounts to about 1.5 million acre feet, an amount to fill Lake Oroville, a key reservoir in northern California. Mr. Holmes stated that the northern California system and the Colorado River Basin supply about 50-55 percent of southern California's water and MWD provides 100 percent of the WVWD's allocation. These systems are linked and this City and this community would not exist without MWD which has been able to supply water to the WVWD for more than 60 years. The average water use for WVWD for the last 15 years has been about 22,472 acre feet. Since the last drought of 2007-08 customers have responded and water usage has dropped in response to the 20 by 2020 call and since the last drought four years ago, even more. WVWD has an opportunity to meet this challenge and do its part to save water which is about a 25 percent cut or drop to about 15,600 acre feet. The existing regulations extended by the State Water Control Board include elimination of washing down sidewalks and driveways allowing runoff of potable water and other very common sense items. The new regulations include the following: 1) Outdoor irrigation is limited to no more than two days per week (15 minutes per station); 2) If there is measurable rain in the forecast, no watering lawns 48 hours prior or 48 hours during or after; 3) Food service establishments can serve water to customers only on request; 4) Operators of Hotels and Motels must not let their guests do any cleaning; 5) Water suppliers must notify customers when they have leaks on their property which WVWD has been doing for years; 6) the State Water Board will prohibit irrigation with potable water of APRIL 21, 2015 PAGE 4 CITY COUNCIL ornamental turf on public medians; 7) Requires campuses, golf courses, cemeteries and other large landscapes to make significant cuts in water use (does not apply to recycled water); and 8) new homes cannot be irrigated with potable water unless they have the drip irrigation or no grass. There are new reporting requirements that were implemented last September which will be made permanent. The State Water Board will direct urban water suppliers to develop water conservation pricing and rate structures which WVWD has done. The State Water Board has given WVWD authority to enforce these new mandatory conservation regulations even up to a $500 per day violation. WVWD goes even further and will shut off water supplies if people do not fix a leak of substance. WVWD has done so but such measures are rarely taken because their customers are very cooperative and want to fix the leak. If WVWD does not enforce these regulations, the State Water Resources Control Board can charge WVWD up to $10,000 per day per violation which provides further incentive for WVWD to enforce the regulations. The WVWD website and other websites provide water conservation tips. Bewaterwise.com and saveourwater.com are excellent sources as well. WVWD is developing a specific micro -site on its website that will be multi-lingual and the customer service staff is available to answer questions. Rebates are available and MWD is promoting a new rebate which is $2 per square foot and customers should take advantage of this promotion because the WVWD rebates have paid for those rebates for many years. At this time there is $100 million set aside for processing these rebates. There are high -efficiency toilets available and clothes washing machines that qualify for rebates, all of which are available on the website. How will WVWD get to 25 percent? Outdoors is one big way, another is through the rebate opportunities, and people will have to take control of their irrigation controllers. High flow devices are no longer available for purchase in California. All devices are low -flow. People need to fix leaks on their property that are their responsibility. WVWD will help identify the problem. There are a lot of opportunities for outdoor water conservation. People water too often, they have inefficient irrigation systems and need to fix leaks and adhere to the minimum watering standards. People are encouraged through the rebate system to convert to artificial turf. In short, people need to take every opportunity to save water. The District will conduct a lot of outreach and target customers who are most likely to conserve. Mr. Holmes concluded by stating that California is in the fourth year of a drought. This is urgent and the time to be concerned is now, the time to act is now and everyone in California will need to do his part to meet the 25 percent reduction. WVWD is excited by the challenge and will work with everyone in the District's APRIL 21, 2015 PAGE 5 CITY COUNCIL service area. He said he believed that Diamond Bar was WVWD's biggest customer by aggregate. C/Lin asked if WVWD was doing anything about conserving water usage on the commercial/industrial side. Mr. Holmes responded that the District would enforce the landscape/irrigation projects. Some of the big box buildings do not use much water and many of the new buildings use recycled water. WVWD wants to be careful about manufacturing services to make sure that those who have sacrificed and invested in job creation can maintain their businesses. Where WVWD can find opportunities, it will go after commercial and industrial. About 93 percent of the District's customer base consists of single family homes. This is a community of beautiful homes which is why people live here (Diamond Bar, Walnut and Rowland Heights in particular) and that is the main focus of the District. Water customers use about 75 percent of the water. Irrigation customers use about 6 percent of the water. So if he can get a 50 percent cutback from CSD/Rose and others it is only 3 percent of what needs to be accomplished so WVWD has to go after the bigger users which are multi -family, condo and single family units. C/Herrera thanked Mr. Holmes for the presentation and asked if he could email the Council a copy of the Power Point Presentation. She asked if WVWD would be sending customers something in writing in English and other languages such as Chinese. She has neighbors who are regularly washing down their driveways with their garden hoses. WVWD is contracting with a Diamond Bar resident to help with the Chinese outreach, Spanish and English. C/Herrera said she believed WVWD needed to provide materials in Korean as well. Mr. Holmes said he would do so. MPT/Lyons thanked Mr. Holmes for his presentation. She said she understands the 25 percent but 25 percent off of what number. Mr. Holmes responded that a year ago Governor Brown said that the District would base its 25 percent reduction on usage in 2013. Mr. Holmes said the individual bills would show the baseline for 2013 and that is the amount that the individual or business should be shooting for. MPT/Lyons felt that it would be very helpful to have visible monthly comparison that compares the actual use to the goal amount. MPT/Lyons said she understands there should not be an emphasis on planting grass. However, one of her constituents told her about a great new drought -resistant grass seed. Mr. Holmes said he has heard about those grasses but nothing has been approved. Grass is the bane of conservation but nothing that WVWD has received from the State indicates a preferred species of grass they would recommend. There are some grasses that are more drought -tolerant but all APRIL 21, 2015 PAGE 6 CITY COUNCIL grasses are targeted at this point. He said he would research the matter if MPT/Lyons would provide him with the name. MPT/Lyons said she felt everyone would like to have an update on the Water Bond that was passed and how it will help in the long run. Mr. Holmes responded that urgency legislation was passed a couple of months ago that actually accelerated about $1 billion of the bond to get drought relief. MPT/Lyons said she did not mean drought -relief but that she was referring to long-term improvements to the Delta over the long term. Mr. Holmes said he would be happy to provide the outline for how the bond money will be spent and said he would also send the acceleration for the drought legislation that enhanced the timetable. MPT/Lyons asked if anything had begun. Mr. Holmes said that it has accelerated now and probably in the fall they will start on the Integrated Regional Water Management (drought tolerant) Program and will release some of the monies earlier than anticipated. MPT/Lyons asked if there were plans for construction. Mr. Holmes said they understand it has to be designed first and then constructed so they are making allowances to provide more monies for design and construction for drought related relief projects throughout the State. When the State looks at bond monies they are looking first to capture communities with these funds that have wells that are not producing water, some of which are in the central valley. WVWD applied for a year ago and received $3 million grant for a drought -related program that will be put online within the next 8-10 months that will use an unused source of water that is local which will be piped into one of the existing pipelines and put to use in this area. M/Tye said that other than having the benchmark of 2013, no consideration is given for folks that conserved prior to that. Mr. Holmes said that WVWD has spent 30 years and millions of dollars for a recycled water system and that is out of the equation for WVWD. Others can go out and cut off the fairways but WVWD cannot because the golf courses are using recycled water. WVWD is happy for that but WVWD will have to dig a little deeper and take advantage of outdoor watering. WVWD sent letters of response last week to the State Water Resources Control Board. They took three days to evaluate several hundred responses and did not change too much. They issued their final draft on Saturday and wanted comments by tomorrow so it is fast tracked to get in and try to make a difference. APRIL 21, 2015 PAGE 7 CITY COUNCIL M/Tye said this is a problem years in the making and the State is rushing to make a decision. M/Tye said that yesterday he heard a report about 10's of thousands or millions of gallons of water that were used to flush the Delta smelt. Mr. Holmes said it has been a million and a half acre feet in the last couple of years. Mr. Holmes said he would send M/Tye the background information on that issue. MWD attempted to revisit that with a lawsuit this year at the Supreme Court level and was rejected as expected. There are environmental controls and laws that mandate certain flows of water. During April, May and June there are no releases from the Delta to protect the smelt and other fish. Fortunately, with the rain that occurred in northern California they were able to get the water south of the Delta in the San Luis Reservoir before that shutdown started a couple of weeks ago so they have all of the water they need that is going south in the Forebay of the Delta. They did a fish count and found about 500 smelt in the area. This is a difficult proposition because his understanding of the Governor's proclamation is that the farmers are not getting ratcheted back by him but there have been a lot of cutbacks on the farmers on the Central Valley Project. Some are getting zero on the east side of the central valley but the environmental cuts have not occurred. There is a good discussion about fairness of that that the consumers are a smaller percentage of the water use in California and why everybody did not get a hit. He is meeting with his local Assembly member in a month or so to talk to her about this issue. This is a huge battle between the northern and southern areas of the State and the drought exacerbates that whole picture. M/Tye said that if oil can be transported from Alaska to the lower 48 why hasn't someone figured out a way to get water to California from Oregon or Washington. Mr. Holmes said that an impermeable conveyance from Alaska was discussed years ago that would use the rotation of the earth's gravity to move the water to California because it is at sea level which did not pan out. There was also a discussion about bringing icebergs down and melting them. There has been a lot of talk. A good solution might be desalination. Carlsbad will be coming onboard with a 50 million gallon a day desalination plant which is coming online later this year earlier than anticipated. M/Tye asked what if anything is going on with the concept of grey water. Mr. Holmes explained that grey water is more of a planning issue for cities. He was involved with another city when LA County first adopted that in their plumbing code. The difficulty is that if it is not done at the outset of construction it is difficult to retrofit a house and there is a lot of cross -connection potential for cross contamination. He is not sure how many homes in Diamond Bar have an approved grey water system but he believed more people would be interested in utilizing grey water as a water source. APRIL 21, 2015 PAGE 8 CITY COUNCIL 3. PUBLIC COMMENTS: Tony Torng invited everyone to attend the Diamond Bar Friends of the Library Wine Soiree on April 26 from 4 to 7 p.m. at the Diamond Bar Center. He and MPT/Lyons are co-chairing this year's event. Wine, beer, liquor and 17 food establishments will participate. Dave Reynolds, a 26 -year resident of Diamond Bar, asked for consideration of options for landscaped medians. One of the line items in Mr. Holmes' report referred to banning irrigation of ornamental lawn in median strips of which the City has plenty combined with trees. He spoke with PMS/Jordan a couple of weeks ago and discussed the option of capping off the sprinklers to the grassy areas and modifying irrigation to bring plumbing to irrigate the trees to keep the trees alive. He thought rebates were available only to the commercial and residential sectors; however, they are also available to the public sector. Given that, option 2 would be to put in a request for rebate, remove the turf and replace the turf with drought tolerant plants which he felt would further beautify the area. Mr. Holmes mentioned that he would report on what his condominium homeowner's association has accomplished. The association has removed about a quarter of its turf at the rear of the property and imbedded about 30 varieties of plants in a meandering decomposed granite walking path for people to enjoy. Everyone in southern California is addicted to the look of turf but when people see the alternative it is amazing and it has given a facelift to the landscaping of his community. People want to see more and his association is looking into the possibility. There are multiple water meters on the association's property and he is working with SoCal Water Smart and speaking with management of the WVWD tonight about how his association could possibly do more to reduce water usage. His request is for the City to look into turf removal rebates and design for the median strips and encouraged the City to do so. The landscaper was able to furnish the mulch at no charge and the rebate completely covered the cost of the association's project which consisted of the plants, drip irrigation and modification. He said he has seen about five associations in town who have or are in the process of doing this type of project. M/Tye asked for confirmation that the association was being reimbursed for every square foot of grass they removed regardless of what the association decided to replace it with. Mr. Reynolds said that was true. In the case of his association working with their landscaper, they were able to work it out knowing what money would be available for the project and came up with a design that would not cost the association anything. M/Tye said so now the association is even with what it put in versus what it took out cost -wise. Mr. Reynolds responded affirmatively. APRIL 21. 2015 PAGE 9 CITY COUNCIL M/Tye asked if Mr. Reynolds had any idea about how much water and money the association would save as a result of this project. Mr. Reynolds said they had not run the numbers yet but as the District begins to work the details of the mandate his association's issue is that they are bulk metered. Each individual unit within the condominium association has its own electric and gas but when it comes to water that is bulk -metered. Hopefully, the individuals will have the same incentives that the District has talked about but his association does not know how much water people are using in their individual units so his association is trying to set an example of the common area element and what the association has done but it is difficult to see what the baseline is but there is historical data available about peak use in the summer and low usage months and from that he can pretty much infer how much is coming from irrigation. A lot of water is used when the project is initiated because the plants have to be saturated but come this summer he will have a good idea about the savings. The association wanted to do more but did not want to get too carried away so the project was confined to the rear of the property which is not seen as much. But the association would like to extend the project to islands of grass mixed in with islands of planters of drought -tolerant plants. He intends to have further conversations with the District about associations that are bulk metered and when associations are taking on these conservation actions on the common property element what the association can do about communicating to individual residents what they can do to conserve water. Pui Ching Ho said that the library offers a series of workshops for children zero to four years old and their parents on Wednesdays. The next workshop will be held on Wednesday, April 22 at 11:00 a.m. and will provide a setting in which children and their parents can learn and play together. Parents will be introduced to local resources available to help them in the rewarding and challenging task of parenting. Topics to be discussed include child development, nutrition, speech, literacy and dental care. Anyone who would like to learn how to download the library's digital books and audio books onto Kindle and Pad, please come to tomorrow's demonstration, April 22 at 1:00 p.m. The library has been hosting the Taiwan movie series since March 28 and the last film in the series entitled Flying Dragon, Dancing Phoenix will be shown on Saturday, April 25 at 1:00 p.m. Bruce Triatia, HOA director, said he was very inspired by Mr. Reynolds' story. His association is walking along that same path and urged anyone in the City to get their application in right away. Those turf replacement funds are not unlimited funds. His association has contracted for the removal of approximately 80,000 square feet of lawn and has begun to look at what the association can do to retool the irrigation system so that it can emphasize keeping the trees alive and healthy. To the question about what type of savings one would see, that 80,000 square feet will represent approximately 7 percent of the association's annual water bill or about $10-$12,000 in direct water cost savings at last year's rates. Mr. Reynolds touched on what is probably the thorniest problem in an HOA, that water pricing and conservation pricing is a free market mechanism. APRIL 21, 2015 PAGE 10 CITY COUNCIL People respond to an increase in price but in an HOA if households are not individually metered, an HOA, board or director, cannot apply pressure on those who chose not to cut back and who are deliberately wasteful because they cannot be identified. He looks forward to speaking with Mr. Reynolds about this troubling issue. The Water District has been very helpful in providing outreach materials to individuals but how does the Water District talk to an HOA collectively. Hopefully, those issues will be worked out this year. M/Tye asked Mr. Triatia if his association was also bulk metered. Mr. Triatia responded yes, that the association has two eight inch meters. At this time the association uses approximately 1 to 1 and 1/3 percent of the Water District's annual product. 4. RESPONSE TO PUBLIC COMMENTS: M/Tye said that this morning he was driving down the boulevard and saw water flowing down Clear Creek which he believes is a problem with the sprinklers. As the bushes mature the water hits the bush and shoots out into the street rather than where it is intended. Should the City be looking to replace that with bubblers or drip systems or something more efficient? CM/DeStefano responded to M/Tye that staff is looking at all of the different issues with respect to water savings, conservation, the drought reduction mandates, water reduction mandates and more. Staff has been doing that for a long period of time. Staff was before the City Council in July 2014 when Mr. Holmes was present speaking about the need to conserve water and where the City was at that point in history. The City Council and staff spoke to Diamond Bar's efforts to reduce watering by about one day per week as a simple statement of the water reduction efforts. Since that time the City has achieved about a 25 percent reduction in water usage. Since about 2013-2014 measurement period the City has seen a reduction in water usage overall of about 25 to 30 percent or so. Staff is looking at all of the different measures available to the City, which may or may not be known within the marketplace. A speaker suggested that the Council look into water reduction uses by turning off the median water and so on. Staff has looked at that very carefully. The City has over 1300 trees in its medians and over $3 million in value of those trees alone in the medians, which does not include shrubs, groundcover, lawns, etc. This has to be looked at very carefully because in some of the medians it is very similar to the condo association issue. Diamond Bar cannot shut off the water to the lawns without shutting off the water to the shrubs and the trees. So, Diamond Bar has to be very careful about how it implements the measure and still protect a huge valuable resource within the community. Staff is looking at everything. CSD/Rose is excellent at retaining the water on the properties that are meant to be watered. Median problems could be the result of a sprinkler head that has moved, it could be plants that have matured, or it could be a malfunction. It could be any number of APRIL 21. 2015 PAGE 11 CITY COUNCIL things and CSD/Rose has a crew that looks at those and with miles of medians and public assets sometimes it may take a bit longer and one may see an overspray on a particular day before staff has had a chance to fix it. CM/DeStefano said that Diamond Bar, like Mr. Holmes, with respect to the backbone system, there are valves that break, heads that break at parks, there are items stolen. There are a variety of things that can and do occur and so managing the use of water through reducing if not eliminating overflow of water is a ball that is constantly in the air that staff is monitoring and watching. Under the current regulations there is a lot of confusion and a lot of understanding needed from all of the directives and staff is looking at all of that very carefully for all of the City's public properties. Very, very simply stated, the City could shut the water off one day per week and meet the mandate. But that is not the answer. The answer involves a whole complex basket of different ideas and options that may include removing the turf and short term and long term may include all kinds of different measures. Staff is embarking on the journey to figure out what is best for Diamond Bar. There are likely savings involved and there is likely cost involved in making the conversion. The rules local governments operate under with respect to contracting for the design and construction services have regulations and limitations and Diamond Bar may not be able to achieve the goal as cheaply as a private homeowners association could, for example. Diamond Bar has to operate under the State's public works contracting regulations. There are things that are in the City's way but there are certainly opportunities available to explore and staff will do that for the short and long term, how it will be funded and how it will be maintained. M/Tye asked that if everyone kept a watchful eye on areas of concern and let staff know that it would go a long way toward helping the City achieve its goal. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — April 23, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Arbor Day Celebration — April 24, 2015 — 9:15 a.m., Pantera Elementary School, 801 Pantera Drive. 5.3 Earth Day Celebration — April 25, 2015 — 9:00 a.m. to 1:00 p.m., SCAQMD parking lot, 21865 Copley Drive. 5.4 Planning Commission Meeting — April 28, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive —adjourned to May 12, 2015. 5.5 City Council Meeting — May 5, 2015 — 6:30 p.m., SCAQMD/Government Center, 21865 Copley Drive. APRIL 21, 2015 PAGE 12 CITY COUNCIL 6. CONSENT CALENDAR: C/Herrera moved and MPT/Lyons seconded to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting Minutes of April 7, 2015. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES - Regular Meeting of March 12, 2015. 6.3 RATIFIED CHECK REGISTER — Dated April 2, 2015 through April 15, 2015 totaling $1,246,154.27. 6.4 APPROVED CONTRACT AMENDMENT NO. 4 WITH RKA CONSULTING GROUP FOR FEDERAL FUNDING COMPLIANCE SERVICES RELATED TO THE GRAND AVENUE BEAUTIFICATION PROJECT IN THE AMOUNT OF $24,220. 6.5 APPROVED NOTICE OF COMPLETION FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AREA 2 (BOUNDED BY GRAND AVENUE TO THE NORTH, GATEWAY CORPORATE CENTER TO THE WEST, DIAMOND BAR BOULEVARD TO THE EAST AND PATHFINDER ROAD TO THE SOUTH) SIDEWALK REPLACEMENT PROJECT. 7. PUBLIC HEARINGS: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka said that last Saturday he attended the 26th Annual City Birthday Celebration at Pantera Park. He thanked staff and the many volunteers for their hard work. Last Thursday he attended the opening day for the Diamond Bar Senior Softball League at Peterson Park where he threw out the first pitch and last Saturday he attended the Willow Heights Grand Opening of its models which was very well attended. C/Herrera stated that Foothill Transit is putting together a new budget for next year. Several Diamond Bar residents ride the Silver Streak Bus to get to downtown Los Angeles. These riders will be happy to know that there are plans APRIL 21. 2015 PAGE 13 CITY COUNCIL to increase the frequency of that bus from every 20 minutes to every 15 minutes beginning July 1. The Park and Ride service is available on Brea Canyon Road where individuals can park their vehicles and hop on the Silver Streak. The Class Pass program is running extremely well for students at Mt. SAC and Foothill is planning to build a transit center at the college in order to have additional bus lines traveling to and from additional cities. Mt. SAC is the largest community college in the State and during the past year and a half there have been over one million individual riders have boarded the buses of Foothill Transit which is a good thing for keeping vehicles off of the roadways. The City Birthday Party last Saturday was a wonderful event. Staff members worked very hard to put that event together and congratulations to CSD/Rose and CSC/Tarazon and all of the other wonderful employees who work hard on this event which is a great celebration for the community. The City is very pleased that it continues to be very fiscally solvent to where it can bring these types of events to the residents for their enjoyment whereas neighboring cities have had to cut back and eliminate a lot of their events. The City Council held a budget study session this evening and again, it looks like the City will be in a very strong position. The Public Safety budget will be 25 percent of the City's entire annual budget which shows that public safety is the most important issue for residents. She is pleased to say that the Sheriff's Department does an outstanding job by having two additional cars that drive around the City looking for suspicious activities and have been very successful at catching individuals who come to Diamond Bar from other cities to commit crimes. In addition, the Fire Department works very hard during the fire season to protect the City's residents and their homes. The season started this year with a fire that began in Corona and threatened Chino Hills. Diamond Bar is surrounded by 8,000 acres of open space and the City is always concerned because the hills are so dry. She looks forward to City Council adoption of the wonderful budget that staff has put together in two weeks. C/Lin stated that he had been out of town and that he had run into a friend from Boston who told him that the snow there was piled up 16 feet high and said Californians were welcome to bring their tankers and get as much snow as they wanted. MPT/Lyons congratulated the Diamond Bar High School Symphony Orchestra which was crowned "Best in the Nation" which is quite an honor. Diamond Bar is extremely proud of the orchestra and their accomplishment. The Symphony won the National School Orchestra Finals at New York's Lincoln Center. The orchestra is led by the very able Steve (Mr. A) Acciani who continues to make Diamond Bar very proud. She attended the Willow Heights Grand Opening which was very grand. Each of the three neighborhoods is different. The construction is high quality and the models are beautiful. APRIL 21, 2015 PAGE 14 CITY COUNCIL As Dr. Torng mentioned, the annual Wine Soiree which benefits the Diamond Bar Library will take place on Sunday and she hopes to see everyone there. The event will be a lot of fun as always. M/Tye commented that the highlight of the Soiree is auctioneer extraordinaire, Larry Smith who is worth the price of admission. He will get people to pay more than they ever thought they would be willing to pay for an item. This Saturday is Donate Life and he invited everyone to walk with him at Cal State Fullerton. As previously stated, the 22nd Annual Wine Soiree is, in his opinion, the highlight of the season for Diamond Bar. Thanks to CSD/Rose and staff for the City Birthday Party and Concerts in the Park events. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the City Council Meeting at 7:41 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 2015. STEVE TYE, MAYOR Agenda No. 6.2 MINUTES OF THE CITY OF DIAMOND BAR MEETING OF THE PLANNING COMMISSION MARCH 24, 2015 Chairperson Ruth Low called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/Farago led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Frank Farrago, Jennifer "Fred" Mahlke, Bob Nishimura, and Chairman Ruth Low Absent: Vice Chairman Peter Pirritano was excused. Also present: Greg Gubman, Community Development Director; James Eggart, Assistant City Attorney; Grace Lee, Senior Planner; Josue Espino, Assistant Planner; and Stella Marquez, Administrative Coordinator. 2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented 4. CONSENT CALENDAR: 4.1 Minutes of the Regular Meeting - March 10, 2015 4.2 Conditional Use Permit No PL2014-518 (Wireless Facility) — Resolution of Denial PROJECT ADDRESS: PROPERTY OWNER: APPLICANT: 1355 S. Maple Hill Road (Maple Hill Park) Diamond Bar, CA 91765 City of Diamond Bar Bryce Novak Cortel, LLC 14621 Arroyo Hondo San Diego, CA 92127 C/Nishimura moved, C/Farago seconded, to approve the March 10, 2015, Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: C/Mahlke left the meeting at 7:03 p.m. 5. OLD BUSINESS: None 6. NEW BUSINESS: None 7. PUBLIC HEARING(S): Farago, Mahlke, Nishimura, Chair/Low None VC/Pirritano 7.1 Development Review and Minor Conditional Use Permit No. PL2015-010 - Under the authority of Diamond Bar Municipal Code DBMC) Sections 22.48 and 22.56, the applicant and property owner requested Development Review approval to construct a second story addition consisting of 487 square feet of floor area to an existing 2,037 square foot, one-story single family residence with an attached 493 square foot two -car garage on a 0.29 gross acre (12,590 gross square foot) lot. A Minor Conditional Use Permit (MCUP) was requested to allow a second story addition to an existing nonconforming structure with a front setback of 10 feet (where 20 feet is required), a nonconforming (south) side setback of eight feet (where 10 feet is required), and a nonconforming distance to the structure on the adjacent lot to the north of 13' 6" (where 15 feet is required). The subject property is zoned Low Density Residential (RL) with a consistent underlying General Plan land use designation of Low Density Residential. PROJECT ADDRESS: PROPERTY OWNERS: 21491 Cold Spring Lane Diamond Bar, CA 91765 Robert Labella 21491 Cold Spring Lane Diamond Bar, CA 91765 MARCH 24, 2015 PAGE 3 PLANNING COMMISSION APPLICANT: Jerry Lutjens 19953 Valley Boulevard Walnut, CA 91789 AP/Espino presented staffs report and recommended Planning Commission approval of Development Review and Minor Conditional Use Permit No. PL2015-010, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. C/Nishimura asked for clarification that the sidewalk and the 12 foot right-of-way in front of the house do not belong to the property owner to which AP/Espino responded "correct." C/Nishimura said that the property owner is actually into the right-of-way with their driveway and existing lot to which AP/Espino responded "yes." Chair/Low asked if there was a deck on the back of the second story. AP/Espino responded that he was not aware of any deck. Chair/Low said it appeared so from the side view. Chair/Low opened the public hearing. Jerry Lutjens, applicant for the project, said that this project was designed to conform to the surrounding neighborhood and that this project does not impede on the driveway as far as parking. This addition was placed over the garage because it meets the homeowners need for providing a single bedroom. The existing house is comprised of three bedrooms and two bathrooms which the family has outgrown and there is no additional space on the property to expand out from the current footprint. There are several two-story houses in the neighborhood and this same project was built on another home in Diamond Bar (same footprint, same existing floor plan and same new floor plan) which is quite appealing after it is built. He hoped that the Commission would approve the project. Chair/Low said she noticed that the addition was set back two feet from the front fagade of the garage directly below it, which was nice. Mr. Lutjens said this provided architectural features with the lower roof coming up the new front wall that extends up to the second story so that it does not tower straight up. Se Ng said that every time he passes this house there are a lot of cars parked in the street and he worries that if they make the house bigger there will be more cars parked outside and in the street. He asked if there were MARCH 24, 2015 PAGE 4 PLANNING COMMISSION two cars parked inside the building (garage), were other cars allowed to be parked outside of the garage and on the street. Chair/Low asked staff to comment about cars parked in the front of the home and whether the City had received any complaints about excessive cars or violations of parking standards. Mr. Ng's second question concerns the building requirement of a two -car garage per residence. CDD/Gubman responded that he was not aware of any complaints regarding parking on the street. Those complaints would normally go to the Public Works Department or to the LA County Sheriff's Department. If the cars are parked in the public street local regulations require that vehicles not be parked in that location for a period exceeding 72 hours. There are no overnight parking restrictions on the public street. A vehicle parked curbside in the public right-of-way would be legally parked. If there is a motorhome or vehicle that is high profile that may cause a sightline safety issue, staff could look into that matter. However, simply having cars parked legally at curbside would not be a typical violation. With respect to parking requirements, the City's Code requires two enclosed parking spaces within a garage for a single family home. This standard applies to new construction and this house happens to have a two -car garage so that it is in conformance with the City's Development Standards. C/Farago moved, C/Nishimura seconded, to approve Development Review and Minor Conditional Use Permit No. PL 2015-010, based on the Findings of Fact, and subject to the conditions of approval as listed within the Resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: Farago, Nishimura, Chair/Low None Mahlke, VC/Pirritano 9. PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: C/Nishimura said that two weeks ago he attended the Planning Commissioners Conference in Newport Beach with another Commissioner and CDD/Gubman. The conference was very informative and he appreciated the opportunity to attend and thanked staff. He thanked CDD/Gubman for working on two things in his neighborhood: the marijuana dispensary and the massage parlor off of Golden Springs Drive. A couple of residents spoke with him and he talked with a couple of business owners on the first floor. Low and behold, on one of his walks officers were conducting a warrant service at the marijuana dispensary. It now appears to him that both businesses are gone. There was a lot of foot traffic and a lot of MARCH 24, 2015 PAGE 5 PLANNING COMMISSION 10. people coming in from other cities to visit these establishments. The length to which staff worked with the Sheriff's Department to get an inspection warrant is extraordinary and commendable. It is nice to know that people are working together to take the extra step to help keep Diamond Bar the community that it is intended to be. He thanked CDD/Gubman and his staff for their great work. In addition, he walks a lot in the morning and enjoys the trails. Over the past couple of weeks he has observed staff members working with the California Conservation Corp (CCC) and doing a really greatjob in maintaining the trails after the rains that produced overgrowth. There are a lot of people including seniors, young people and even Olympians using and enjoying the parks and trails. He encouraged everyone to take advantage of this fine system which includes the Grandview Trail, Steep Canyon Trail and Silver Tip Trail. C/Nishimura thanked CDD/Gubman for working with him on the issue of accessibility of Public hearing notice signs. C/Nishimura said he thought the document projector would be a great addition to the Planning Commission's tool kit. Chair/Low thanked staff for the great presentation and all of their hard work. She asked staff to extend her thanks to whomever did the minutes for the last meeting. They are brilliant and it was a great job on the "novelette." Chair/Low invited everyone to attend the "Friends of the Library" Wine Soiree which will take place on Sunday, April 26. All proceeds from the Soiree benefit the Diamond Bar Library. STAFF COMMENTS/INFORMATIONAL ITEMS: 10.1 Public Hearing dates for future projects. CDD/Gubman thanked Chair/Low and C/ Nishimura for the kind words. Closure of the businesses and in particular, the marijuana dispensary, was a collaborative effort between City staff, LA County Sheriff's staff and the City's prosecutor. The warrant was executed with great vengeance and with no resistance from the operator. A week later the property manager allowed staff back onto the premises to conduct a follow up inspection to verify that all of the furniture, fixtures and equipment for both facilities had been removed from the premises. The message was delivered loud and clear that those uses are not permitted in this City. No one can hide and this City will not tolerate such conduct. CDD/Gubman stated that there will be a three week break and the next meeting is scheduled for April 14 for which there is one item scheduled. Staff is working on the 2015-16 Fiscal Year budget and a component of that budget is the annual Capital Improvement Program (CIP). State law requires that the Planning Commission must first make a Finding that the MARCH PAGE 6PLANNING COfTlFfilSSlq& CIP is in conformance with the City's General Plan, so staff will be presenting the CIP to the Commission that evening. The Director of Public Works (PWD/Liu) and the Director of Community Services (CSD/Rose) will also attend to provide further details on particular projects included in the program and staff will prepare a Resolution for the Commission's consideration that establishes -how those projects fall in line with the General Plan's Goals, Objectives and Policies. CDD/Gubman provided the following updates: The Walmart Neighborhood Market was previously slated to open about March 15. A new opening date has been set for July 1 and he believes that in accordance with the pace of construction, that date should be firm. The Grand Avenue Beautification project construction will not begin until May. A year ago the City intended to begin construction just after the beginning of this year (2015). More recently, staff was contemplating an April start date; however, while there has been some coordination and dotting of the is and crossing of the is and there is a contractor onboard, there has been some delay and the project will commence in May. Staff will manage the project to minimize impacts to the peak hour traffic at the very critical intersection of Diamond Bar Boulevard and Grand Avenue and attempt to minimize impacts to the businesses within the project area to keep drive approaches for those businesses open at all times. CDD/Gubman stated that the America's Tire Store that was approved by the Planning Commission several months ago located at the corner of Cold Spring and Diamond Bar Boulevard has been stalled because some contaminants have been found below the surface. This find is not creating a safety issue but if the applicant were to commence grading there is a potential issue because the soils remediation did not adequately bring the site up to a serviceable condition. At this time there is ongoing discussion between America's Tire and the seller of the property over the cost considerations, etc. As those discussions progress, the development is at a standstill. A grading permit was issued and work has not commenced. If work does not commence in May, the grading permit will expire. America's Tire has requested an extension and the City will likely grant a six-month extension for their grading permit in light of the unexpected situation with the need for further soil remediation. MARCH 24, 2015 PAGE 7 PLANNING COMMISSION CDD/Gubman reported that as C/Nishimura mentioned, there is a new document camera which will hopefully come in handy at future meetings when any new exhibits are walked -on or if there is a need for additional visual aids. This will be a very handy device for staff and the Commission. C/Nishimura said he heard Vons was closing. CDD/Gubman said Vons is not closing. It will no longer be a Vons it will be a Haggen, which is a Washington state based company. From what he understands, the chain is somewhat similar to a Sprouts Market and they will retain the current staff. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chair/Low adjourned the regular meeting at 7:29 p.m. The foregoing minutes are hereby approved this 14th day of April, 2015. Attest: Respectfully Submitted, Greg Gubman Community Development Director Ruth Low, Chairperson Agenda 4 6.3 Meeting Date: May 5, 2015 CITY COUNCILr� o o� AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man*—� TITLE: Ratification of Check Register date April 16, 2015 through April 29, 2015 totaling $ 1,196,918.49 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,196,918.49 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 16, 2015 through April 29, 2015 for $ 1,196,918.49 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. Luisa Allen Accounting Technician REVIEWED_ BY: Finance Director Attachments: Affidavit and Check Register -4/16/15 through 4/29/15. The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 16, 2015 through April 29, 2015 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $912,331.06 Prop A - Transit Fund $25,342.36 Prop C - Transit Tax Fund $7,378.05 Intergrated Waste Management Fund $14,300.05 AB2766 - Air Qlty Mgt Fund $7,789.96 Com Dev Block Grant Fund $1,814.30 PEG Fees Fund $2,002.20 LLAD 38 Fund $11,826.76 LLAD 39 Fund $8,138.05 LLAD 41 Fund $20,694.17 Capital Imp Projects Fund 170,486.43 Computer Eq Repl Fund 14,815.10 $1,196,918.49 Signed: Dianna Honeywell Finance Director F M N Ol Ip d O O O W O O O �O Ifl I� VI rl O m o N tp l(1 N lD Ifl L` N W O O '$� L� O OONd O O O O O OOO OIOd\0 dOmlfl Dl al M f+i ri 'im Ip d N O aO d N IO l0 Oi N Ill O O O VI O W m Ol I� d Ifl rl I(1 N d d M IO lD 1D m Ifl N Ifl m N E Ol Ift OI n I+1 L(I N Ifl Ol W O V1 O L� L` m lD OJ N lO O W Ifl L` W r1 `i N M N d L� L` M ffi f[ O Ol rl M m M rl Ifl .'-I .-I N Ifi 10 rl L� N O m rl d H rl M N W N W W N N IP N ill rl N h N Itl N N 61 N a W F u U y U a ry o 0 0000 0 0 0 0 0 0 000 000000000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 o 0 0 0 o O o 0 E o O o 0 0 0 0 0 0 o O o 0 o O o O o 0 0 o O o 0 0 0 0 0 0 0 0 o O o 0 0 W W W I O I q z q a m Q 5 a m z 2W ?I o w Q y r4q 0 0 o H U 0 o H a a Q a FG' a a a U a 5 W U w 7 0 W N U U a �' a �Z "I' o H a zzz w a a N as FFHHFFFFFFE~E~HF x x o a S+ 0 o 1a z u z o u H H w F Q u H a aaa a H o a l Ww HHHHHHHHHHHHHH I u m o w q u I z H l III wm�n a u F H �a u F l w H qq ww aaaaaaaaaaaaaa wwwwwwwwwwwwww w H o w m o c9 W w w w W H k F a a a a a a a a a a a a a a a a a H z w qq O W W Www 00000000000000 ] E z a co d IW -1 P N W U a F FE+ �/I w W U a a U] �L'Q' UUUUUUUUUUUUUU cf] vl a a w d F In z w o z a � N O FC w H a � H �/y w 16 H 'i O O O O O M ac W If1 O O O If) Ifl O O If1 O O If1 Ifl O I11 O O Om q m N hr r m In m mmPhhmmhPmrPm m m .+ � H \ o d 000 0 o M o dd 00000000000000 D o m c ❑ o q d d d dd d d Ill d dd Ind d d ddd dddd dda d d In H O r1 rl N N N N N N rl ri ri H `-I rl r1 W Ifl `1 N `1 JI In r1 ri Ifl `1 rl I(1 IP. 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WU 00 0 . 00000 . 0 0 0 Vl C] E !I] 4',u a N E N H N N N N N N E F H E E �I DIAhZOND BAR CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma a TITLE: Treasurer's Statement — March 201 RECOMMENDATION: Approve the March 2015 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # 6.4 Meeting Date: May. 5, 2015 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: U gt Dianna Honeywell, Financ Director Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF MARCH 31, 2015 BEGINNING CASH BALANCE $29,172,045.06 CASH RECEIVED Cash Receipts $1,549,571.77 Total Cash Received ($21,443.99) $1,549,571.77 $50,097.28 Change Fund $30,721,616.83 EXPENDITURES $500.00 Cash With Fiscal Agent Checks Written ($1,607,722.39) $13,212.71 Payroll Transfers (378,114.41) Investment Funds: Wire Transfers (3,004.88) $6,945,928.45 Returned Checks (448.00) Federal Agency Callable Charge Card Fees & Other Adjustments (3,868.71) $9,920,444.57 Total Expenditures $581,173.38 ($1,993,158.39) CASH BALANCE AS OF: MARCH 31, 2015 $28,728,458.44 TOTAL CASH BREAKDOWN Active Funds General Account ($21,443.99) Payroll Account $50,097.28 Change Fund $1,200.00 Petty Cash Account $500.00 Cash With Fiscal Agent $3.32 Unamortized Discount on Investments $13,212.71 Total Active Funds $43,569.32 Investment Funds: Local Agency Investment Fund $6,945,928.45 Corporate Notes $500,000.00 Federal Agency Callable $10,737,342.72 Bank Negotiable CDs $9,920,444.57 Wells Fargo Advantage Money Market Fund $581,173.38 Total Investment Funds $28,684,889.12 CASH BALANCE AS OF: MARCH 31, 2015 $28,728,458.44 Average Yield to Maturity 0.953% FY2014-15 Year -To -Date Interest Earnings $188,006.63 FY2014-15 Budgeted Annual Interest Earnings $223,100.00 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of March 31, 2015 INVESTMENTS BOOKVALUE PERCENT OF PORTFOLIO TERM DAYS TO MATURITY YIELD TO MATURITY Local Agency Investment Fund $6,945,928.45 24.21% 1 1 0.260 Corporate Notes $500,000.00 1.74% 1461 1407 1.855 Federal Agency Issues - Callable $10,737,342.72 37.43% 1,616 619 1.072 Negotiable CD's - Banks $9,920,444.57 34.58% 1,374 1,015 1.319 Wells Fargo Sweep Account $581,173.38 2.03% 1 1 0.010 Total Investments and Averages $28,684,889.12 100.00% 1106 607 0.953 TOTALS $28,684,889.12 100.00% N/A N/A N/A MONTH ENDING FISCAL YEAR-TO-DATE March 31, 2015 2014-15 TOTAL INTEREST EARNED $21,428.57 $188,006.63 I certify that this report accurately reflects all City pooled investments es DeSt fano and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. 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N O O O f/! a' o o n o 00 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 0 00 00 O o m 0 0 0 0 0 0 0 .n o a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 jl 0 0 0 0 0 0 o P oa 0 0 0 00 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o OD O0 0 00 o O P O o 0 0 0 0 0 00 00 O D o 0 0 0 0 o a o0 00 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p m n of of . of . of . m m of ro ro ai . . m m ro ro of of N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N m m O P O1 M N V m r m m O m O m M O O m m [O M ry M O N O V O m M W N n h M m M (D f0 m O P Q O O O m m M W M OI O 01 (p n N r Q h m P 0 0 0 n cO N r NO m O N m O Q N N .- M N o 01 O r r O co W N N N �- M P N YJ Q r h O m N O M M r O O ro -- m m r of m ai n o - Q m Q N Q N d' P N P P Q Q N h Q Q V P P P P Q Q V' V N Vl Q u1 Q Q Q N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 00 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 00 0 0 0 0 00 0 0 0 0 a N N N N N N N N N N N N N N N N ry N N N N N N N N N N N N N N N N N N N M Q` Q Q N P N �2 ` V Q M Q N P P Q M P O M M o M o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 o a o `❑ N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N V n o om m m (o c .- v> N o v N m r ro m m m o m 2 !p > O l7 N O M N N N O N O M O M N M O NQ �- N NQ O O O O a O O O O O O O O O O a 0 0 0 O 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 a a p1 V q C N > N ¢ m T EO E U o m 'j V m C N O O C OU j¢ m fG m M 'p m M M M L5 ~ F Z M I >> y N Y D/m M C •r m m¢ y m 'L a m O a M M m uMM OM M m mO oO oj o mE`O m ov aM M T Y oo m ElaTM nmZM OM anO- >CE mdE m m m U U U U U O W W LL LL LL LL U O (� O S c�i1 N Y J � O a d p. t� m N F C a E C O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O U d N 2 aa� ¢ d Y tYi m m U C7 W m U LL Y YN N K vNi w x m Q! 2 Y U r x � D m m U MQ LL n .- z o ¢ m g �i Y >¢ D Q rn m m m m K O o O o w;¢ (O (O d' n N P O O h O M M m O N O o C1 M O r f0 YI N M N Y C Y {E d E CO E N d � C O O — N E r 1 l6 N M O O O C O c�atw 0 0- a N N N Q Y pl N Q m m O v pl p m m Q m ni a N t� m 0 O Agenda # Meeting Date: tuuw�11��U&d '0111 6.5 5/5/2015 TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mana TITLE: ACCEPTANCE OF WORK PERFO MED BY TAMANG ELECTRIC FOR THE CONSTRUCTION OF THE GENERATOR ENCLOSURE PROJECT AT DIAMOND BAR CITY HALL; DIRECTION TO THE CITY CLERK TO FILE THE PROPER NOTICE OF COMPLETION AND AUTHORIZATION TO RELEASE THE RETENTION THIRTY-FIVE DAYS AFTER THE RECORDATION DATE. RECOMMENDATION: Accept, direct and authorize. FINANCIAL IMPACT: There is $119,354.00 in funding authorized for this project. Total cost to complete the project is $115,162.24 Following is the breakdown of project costs: Project Costs: Construction Contractor $ 83,480.00 Design $ 31,280.00 Plans & Specs Photocopies and Bid Release Ads $ 402.24 Total Cost: $ 115,162.24 Funds authorized for this project: $ 119,354.00 BACKGROUND: The City Council awarded a contract in the amount of $83,880 to Tamang Electric on September 23, 2014 to construct an Emergency Generator Enclosure at Diamond Bar City Hall. Construction was delayed several weeks until the specified Automatic Transfer Switch (ATS) could be prepared and delivered by the manufacturer, Kohler Power Systems. After the ATS switch arrived, work commenced and was substantially completed on April 20, 2015. It is now ready to be accepted by the City Council. There were no construction change orders for this project. DISCUSSION: The purpose of the emergency generator enclosure is to provide electricity at Diamond Bar City Hall when there is a power outage. This includes local blackouts and power outages in the event of a major disaster. PREPARED BY: in Williams for Facility Maintenance Worker Attachment: Notice of Completion REVIEW D ,f Bob R se Director of Community Services Dianna Honeywell Finance Director RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21810 COPLEY DRIVE DIAMOND BAR CA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that: 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21810 Copley Drive A. The nature of the interest or estate of the owner is; (If other than fee, strike "In fee" and insert, for example, "purchaser under contract of purchase," or `lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on April 20, 2015 The work done was: Construction of Emergency Generator at Diamond Bar City Hall, 21810 Copley Drive in Diamond Bar. 7. The name of the contractor, if any, for such work of improvement was Tamang Electric, Inc. (If no contractor for work of improvement as a whole, insert "none") (Date of Contract) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows Diamond Bar City Hall in Diamond Bar, CA 91765 9. The street address of said property is 21810 Copley Drive. Dated Verification for Individual Owner (If no street address has been officially assigned, insert "none") (10I1 as] 001RIO M0Ioil :l_\.7 Signature of owner or corporate officer of owner named in paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the City Manager the declarant of the foregoing ("resident of', "Manager of," "A partner of.. "Owner of," etc.) notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on 20 15 , at Diamond Bar California. (Date of signature) (City where signed) (Personal signature of the individual who is swearing that the contents of the notice of completion are true) CITY COUNCIL Agenda # 6.6 Meeting Date: 5/5/15 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: APPROVAL OF AMENDMENT #3 O INCREASE ADDITIONAL WORK AUTHORIZATION FROM $25,000 TO $35,000 FOR THE 2014/15 FY TO CONTRACT WITH VALLEYCREST LANDSCAPE MAINTENANCE TO EXTEND THE IRRIGATION SYSTEM AT PANTERA PARK TO IRRIGATE TREES AT THE DOG PARK. RECOMMENDATION: Approve. FINANCIAL IMPACT: Funds for the extension of the irrigation system at Pantera Park to the Dog Park are included in the C.I.P. program of the adopted 2014/15 FY budget. BACKGROUND: On June 18, 2013, the City Council extended the contract with ValleyCrest Landscape Maintenance to maintain the City parks in Diamond Bar, including Pantera Park, which is the home of the Dog Park, through June 30, 2015. At that time, the City Council authorized ValleyCrest to perform up to $25,000 of additional work per fiscal year, when necessary and authorized by City staff. Additional work usually involves repair work to the irrigation system, repairs to public trails, assistance at City special events and planting new and replacement landscape material. In the 2014/15 FY budget, the City Council appropriated $25,000 to plant 50 24 -inch box trees at the Dog Park and to extend the irrigation system at Pantera Park to the Dog Park to irrigate the trees. DISCUSSION: The extension of the Pantera Park irrigation system to maintain the trees in the Dog Park portion, will be completed by the City's landscape maintenance contractor, ValleyCrest, at a cost of $9,111.45, plus a contingency amount of $888.55 for a total authorization of $10,000. The type of work to be performed is generally within ValleyCrest's scope of work and expertise with respect to ensuring that the irrigation system adequately waters and maintains landscaping within Pantera Park. However, this particular work was not contemplated in the City's existing contract with ValleyCrest which was entered into in June of 2013. Therefore it is necessary to obtain City Council authorization to add this work to ValleyCrest's contract. 1085569.1 The work that will be completed by ValleyCrest is as follows: 1. Extension of irrigation system from Pantera Park to the Dog Park. 2. Installation of mainline, laterals, valves and tree bubblers. 3. Installation of solar powered irrigation controller. Planned Work Schedule: ValleyCrest is prepared to start work within a week of approval of this authorization and receipt of the signed purchase order from the City of Diamond Bar, and complete the work within four weeks (prior to June 30, 2015). PREPARED AND REVIEWED BY: REVIEWED BY: A /"' IL) L. 1366'ose Dianna Honeywell Community Services Director Finance Director Attachments: Proposal from ValleyCrest dated 1/8/15 for main line extension. Proposal from ValleyCrest dated 4/27/15 for Dog Park irrigation system. Amendment #3 of Agreement dated 5/5/15. Maintenance Services Agreement with ValleyCrest dated 6/21/11. 1085569.1 AMENDMENT #3 TO CONTRACT AGREEMENT THIS CONTRACT AMENDMENT is made this 5th day of May, 2015 by and between the CITY OF DIAMOND BAR, a municipal corporation of the State of California ("CITY') and VALLEYCREST LANDSCAPE MAINTENANCE, ("CONTRACTOR") Recitals: a. CONTRACTOR entered into a two year AGREEMENT with CITY effective July 1, 2011 ("the AGREEMENT') for Landscape Maintenance at locations listed in Exhibit A. b. The AGREEMENT was extended by amendment for an additional two years by and through the end of fiscal year 2014/15, i.e., June 30, 2015. C. The Parties desire to amend the AGREEMENT to increase the additional work authorization from $25,000 to $35,000 for the 2014/15 FY. Now, therefore, the parties agree to amend the AGREEMENT as follows: Section 1 — Authorized additional work is increased from $25,000 to $35,000 for the 2014/15 FY and shall include the additional scope of services as set forth in Exhibit B, which is attached hereto and incorporated herein by reference. Except as provided above, the AGREEMENT is in all other respects in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT #3 TO AGREEMENT on the date and year first written above. ATTEST: CITY OF DIAMOND BAR A Municipal Corporation Of the State of California Signed Steve Tye Title: Mayor APPROVED TO FORM: City Attorney 1085569.1 VALLEYCREST LANDSCAPE MAINTENANCE Contractor Signed Title City Clerk Exhibit A VALLEYCREST LANDSCAPE MAINTENANCE Facility Maintenance Locations (7/1/13 — 6/30/15) 1. Diamond Bar Center -1600 S. Grand Ave. 2. Paul C. Grow Park — 23281 Forest Canyon Drive 3. Heritage Park — 2900 Brea Canyon Road 4. Lorbeer Middle School (Football Field and Slope on Golden Springs) — 501 S. Diamond Bar Blvd. 5. Maple Hill Park — 1309 S. Maple Hill Road 6. Pantera Park -738 Pantera Drive 7. Peterson Park — 24142 E. Sylvan Glen Drive 8. Ronald Reagan Park — 2201 Peaceful Hills Road 9. Starshine Park — 20839 Starshine Road 10. Summitridge Park —1425 Summitridge Drive 11. Sycamore Canyon Park — 22930 Golden Springs Drive 12. Sycamore Canyon Mesa Trail & Trail Head 2013/14 Contract Amount: $368,995 2013/14 Potential As -Needed Work: 25,000 2013/14 Authorization: $393,995 2014/15 Contract Amount: $368,995 2014/15 Potential As -Needed Work 35,000 2014/15 FY Authorization $403,995* * Limited to amount approved in 2014/15 FY Adopted Budget. 1085569.1 Val Exhibit B, Pg. 1 1/ lIey rest January 08, 2015 Landscape Maintenance Page 1 oft Proposal for Extra Work at Ity of Djamond Bar Property Name City of Diamond Bar Contact Anthony Jordan Property Address 21825 E Copley Drive To City of Diamond Bar Diamond Bar, CA 91765 Billing Address 21825 E Copley Drive Diamond Bar, CA 91765 Project Name Pantera Park at City of Diamond Bar. Project Description Main line extension. Scope of Work QTY UOM/Size Material/Description Unit Price Total .................................................................................................................................................................................................................................................................... 32.00 HOUR Irrigation Tech. $45.00 $1,440.00 32.00 HOUR Labor $25.00 $800.00 2.00 DAY Trencher $35.00 $70.00 850.00- FEET 2" pipe sch 40 $.71 $603.50 2.00 EACH 2" Gate valves $27.50 $55.00 - 2.00 EACH Round Boxes $6.65 $13.30 1.00 EACH miscellaneous fittings $195.00 $195.00 1.00 EACH 8% tax on material only $69.34 $69.34 1.00 EACH 15% markup on material only w/o tax $130.02 $130.02 For internal use only SO# 6041726 JOB# 322000601 Service Line 150 Total Price $3,376.16 THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by ValleyCrest Landscape Maintenance Valley0rest Landscape Maintenance, Inc. 18726 Calabash Ave, Fontana, CA 92335 ph. (909) 349-1602 fax (951) 350-92201v .valleycrestwrn Gfis ValleyCrest rovLandscape Maintenance Exhibit B, Pg. 2 April 27, 2015 Page 1 of 2 Proposal for Extra Work at City of Diamond Bar Property Name City of Diamond Bar Contact Anthony Jordan Property Address 21825 E Copley Drive To City of Diamond Bar Diamond Bar, CA 91765 Billing Address 21825 E Copley Drive Diamond Bar, CA 91765 Project Name Irrigation City of Diamond Bar Project Description Pantera Dog Park Irrigation enhancement Scope of Work QTY UoM/Size Material/Description Unit Price Total ................................................................................................................................................................................................................ Irrigation Materials .............................................. Subtotal $2,577.02 2.00 EACH XCH-600 SS Hunter 6sta SS HYBR 2.00 EACH SPXCH HUNTR SOLAR Panel w/cell 4.00 EACH DC Solinoid for Hunter Valves - - 4.00 EACH ICV -201G 2 -IN Commercial Valve 4.00 EACH 1419 Carson 121N RCLMD Box/Lid 1.00 EACH 1 " SCH 40 Purple reclaimed Pipe Misc. irrigation Fittings Subtotal $638.27 1.00 EACH Misc. irrigation Fittings, Nozzles,Check Valves, Irr. wire Irrigation Tech Labor Subtotal $1,620.00 36.00 EACH Irrigation Labor Irrigation Tech Labor Helper Subtotal $900.00 36.00 EACH Irrigation Labor For internal use only SO# 6081374 JOB# 322000601 Service Line 150 Total Price $5,735.29 THIS IS NOT AN INVOICE This proposal is valid for 60 days unless otherwise approved by ValleyCrest Landscape Maintenance ValleyCrest Landscape Maintenance, Inc. 16728 Calabash Ave, Fontana, CA 92335 ph. (909) 349-1802 fax (951) 350-92201 www valleycrestcom PARKS MAINTENANCE SERVICES AGREEMENT THIS AGREEMENT is made as of June 21, 2011 by and between the City of Diamond Bar, a municipal corporation ("City") and ValleyCrest Landscape Maintenance ("Contractor"). RECITALS A. City desires to utilize the services of Contractor as an independent contractor to provide landscape maintenance services. B. Contractor represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for Parks Maintenance Services in the City of Diamond Bar. The work to be performed shall be in accordance with the Specifications dated July 1. 2007. 2. Incorporated Documents To Be Considered Complementary. The Specifications (Exhibit "A") are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Specifications, CONTRACTOR'S Proposal dated May 4, 2011 (Exhibit "B"), together with this written agreement, shall constitute the contract between the parties. Should it be ascertained that any inconsistency exists between the aforesaid documents and this Agreement, the provisions of this Agreement shall control. 3. Term of Agreement. This Contract and unit prices shall take effect July 1, 2011, and remain in effect, unless earlier terminated pursuant to the provisions of Section 13 herein, until June 30, 2013. This Agreement may be extended as set forth in Section 14. 4. Compensation. City shall pay to the Contractor for furnishing all material and doing the prescribed work an annual amount not to exceed the grand total of Three Hundred Sixty -Two Thousand Nine Hundred Ninety -Five Dollars ($362,995) in accordance with the unit rates set forth in the Compensation Schedule attached hereto as Exhibit "C" and incorporated herein by reference. Payment will be made only after submission of proper invoices in the form specified by City. 5. Addresses. City: James DeStefano, City Manager Contractor: City of Diamond Bar ValleyCrest Landscape Maintenance 21825 Copley Drive 8726 Calabash Road Diamond Bar, CA 91765-4178 Fontana, CA 92335 6. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly Independent contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold Clty harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating. thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify -and hold City harmless from any failure of. Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6.. D. Contractor shall, at Contractor's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the requirements in this Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Contractor under this Agreement for any amount or penalty levied against the City for Contractor's failure to comply with this Section 6, 7. Standard of Performance: Contractor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 3. Indemnification. Contractor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and ail other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Contractor shall indemnify and defend City notwifhstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability): Should City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, ,Including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Contractor shall at all tunes during the term , of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized todo business In the State of California and approved by the City (1) a policy or policies of broad -form comprehensive, g general liability insurance with minimum limits of $1 000 000 00 combined sin le limit cover age against any injury, death, loss or damage as a result of wrongful or negligent acts by Contractor, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $1,000,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000,00; (4) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insured on the policy(les) as to comprehensive general liability, property damage, and automotive liability._ The policy(les) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess -insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written.notice thereof. Contractor agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Contractor pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. G. Contractor shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement', or a substantially similar form which the City has agreed in writing to accept. D. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention ("SIR') and/or deductible of the policy in .lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. % Confidentiality. Contractor in the course of its duties may have access toconfidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Contractor's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Contractor in the perforrhance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Contractor may, however, make and retain such copies of said documents and materials as Contractor may desire. 12. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Contractor under_ this Agreement, or which would conflict in any manner with the performance -of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Contractor for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services. 14. Extension Option. A. The City Council shall have the option to extend this Agreement for no more than one year, as set forth in Section 14. C., subject to the same terms and conditions contained herein, by giving Contractor written` notice of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year or multiple year extensions. B. The City Council shall also have the option to extend this Agreement for a multiple year period (up to three years), if the contractor agrees to waive its opportunity to receive a CPI increase during the entire extension period. If this option is selected, Contractor obtains the rightto terminate the contract after the first year of the multiple year period, with 180.days written notice to the City. The City shall retain its right to terminate this Agreement, without cause, with 30 days written notice to the Contractor, per section 13, above. City shall provide Contractor written notice of exercise of this option to renew at least thirty (30) days prior to the expiration of the initial term of this Agreement, or of any additional one (1) year or multiple year extensions. C. In the event the .City Council exercises its option. to extend the term of this Agreement for one or more additional one year periods as set forth in Section 14. A., the 'Contractor's unit prices shall be subject to adjustment at the commencement of the extended term and annually thereafter ("the adjustment date") as follows: Any increase in compensation will be negotiated between the City and the contractor, with the limits being no increase to a maximum of the cost of living. The increase, if any, will be calculated with reference to cost of living during the previous year. If the increase is approved by the City Council, the increase will be calculated by adding the Contractor's monthly compensation, the amount, if any, obtained by multiplying the contractor's " compensation as of the adjustment date by the percentage by which the Consumer Price Index ("CPI") for the Los Angeles -Anaheim -Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") reported by the Bureau of Labor Statistics of the United. States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. If the Index is discontinued,the Director's -office shall, at its discretion, substitute for the Index such other similar index as it may deem appropriate, % Personnel. Contractor represents that it has, or will secure at its own expense, all {personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Contractor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 16. Prevailing Wage. Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than .the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are' on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar,. California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25,00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 17. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for emproyees placed by or on behalf of Contractor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex,. marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 19. Compliance wi'th Laws. Contractor shall comply with all applicable laws; ordinances, codes and regulations of the federal, state, and local governments. 29. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor; and the making .of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. -21. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the' parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing .Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25, Records and Audits. The Contractor shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Agreement and. such other records as Pay be deemed necessary by the City to assure proper accounting. These records will be made available for audit purposes to the City or any authorized representative, and will be retained five years after final payments are issued and other pending matters are closed. 26. Entire Agreement. This Agreement, and any other documents incorporated herein by specifc reference, represent the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City wilt only.be valid if signed by the City. Manager or the Mayor and attested by the City Clerk. 27. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS. WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: �. f By: `' �t� i. Tomrn . Cnbi�ms, City Clerk Appr ved as to form: ichae Jenkins, `City "CONTRACTOR" r_ :✓��� TITLE CITY OF DIAMOND BAR By: St`eve J ye, M yor State of California "CONTRACTOR'S" License No. 266211. CONTRACTOR'S Business Phone 9093/9-%Ro2 Emergency Phone at which CONTRACTOR can be reached at any time. rCf oil n pi -M-11 GENERAL FUND SPECIAL REVENUE FUNDS DEBT SERVICE FUND INTERNAL SERVICE FUNDS CAPITAL IMPROVEMENT FUND • � 1 Amended Staff Report Only Agenda # 8 1(a) Meeting Date: May 5, 2015 CITY COUNCIL AGENDA REPORT A��APo%A�r'9 r98g TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: ADOPT RESOLUTION 2015 -XX — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH RECOMMENDATION: Approve and adopt incorporating amendments, if any, made at this meeting FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $27.1 million with appropriations of $26.0 million. This results in an increase of nearly $1.1 million to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $3.5 million. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $17.8 million. If approved the FYI 5-16 Municipal Budget anticipates an ending General Fund reserves of $15.4 million based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $19.9 million and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: Each year the City Manager prepares and submits a draft municipal budget for review and adoption. This year the draft budget was presented to the City Council during a study session held on April 21, 2015. In FY 2014-15 the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. With the majority of the Willow Heights housing development being completed during FY 2014-15, General Fund revenue streams will return to "normal" during FY 2015-16. The City is expected to receive $1.89 million in developer fees related to the Willow Heights housing development during the current fiscal year. It is proposed that the entirety of these funds be transferred during FY 14-15 to various funds that have been depleted over the last few years. As a component of the budget adoption, it is proposed that $250,000 be transferred to the General Plan Fund, $596,261 be transferred to the newly created CPFB Reserve Fund, $250,000 be transferred to the Traffic Mitigation Fund, $400,000 be transferred to the Vehicle Maintenance & Replacement Fund, $150,000 be transferred to the Equipment Maintenance & Replacement Fund and $250,000 be transferred to the Building Maintenance Fund during FY 14-15. Part of staff's focus during the budget development process has been to examine various programs while identifying program revenues vs. program expenditures. This will help to identify what portion of these programs are being subsidized by the General Fund and whether it is an appropriate use of resources which benefits a majority of the residents. Another primary focus for staff in preparing the FY 2015-16 budget was reviewing what the City has accomplished in the last 25 years and looking to the future to ensure that the City of Diamond Bar is sustainable for decades to come. The FY 2015-16 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of nearly $1.1 million. Continued use of innovative methods to deliver City services at the lowest possible costs along with prudent resource management will allow the City of Diamond Bar to maintain the outstanding service levels provided to the residents and business operators within the existing resources of the attached FY 2015-16 budget. Lei :IZ121 ZZA0111LN1�7 The draft FY 2015-16 General Fund Budget estimates resources for the fiscal year in the amount of $27.1 million. Budgeted revenues for FY 2015-16 are expected to be up approximately 1.6% over BY 2014-15 projected revenues. Property Taxes — Property tax revenues are estimated at $4,532,000. The FY 2015-16 projections assume a 4.0% growth in secured property taxes based upon the rebounding and stabilizing real estate values and home sales in the Los Angeles Area. The growth in the property tax roll for the current year is 5.6% Other Taxes and Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. This category is projected to grow 7.5% during FY 2015-16 due to the addition of businesses that will produce a significant amount of sales tax revenue. State Subventions — There is an estimated increase of $180,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees which is based on the rising property tax values in the City. Current Service Charges — Estimated resources in this category are down approximately $2.05 million over FY 2014-15 projections to $3.5 million. This category reflects planning, building, engineering and recreation fees. The decrease is due primarily to the completion of the Willow Heights housing project during the current fiscal year. Cost Reimbursements — During FY 15-16, staff anticipates recovering approximately $73,000 in legal fees that have been paid during the last couple of years which were attributable to outstanding code enforcement cases. Use of Fund Balance Reserves — As mentioned earlier, the General Fund Resources includes the use of $3.5 million in General Fund reserves to fund the following appropriations: • Capital Improvement Projects (CIP) $2.1 million — During FY's 2013-14 and 2014-15, the City sold its restricted Prop A funds to the City of Industry. Some projects funded by this exchange were carried over into FY 2015-16 resulting in the remaining funds of $657,500 going into General Fund reserves. The proceeds from this sale will be used in part to complete a Residential & Collector Street Rehab project ($530,331), Pathfinder Road Rehab ($166,825), Morning Canyon Parkway Improvements ($338,947) and the Grand Avenue Enhancement project ($127,169). Other projects that will use General Fund reserves include Peterson Park Parking Lot Improvements ($472,635), Reagan Park Parking Lot Improvements ($162,830), Groundwater Drainage Improvements ($225,000), Sewer Master Plan ($41,980) and City Yard Improvements ($15,000). • Capital Improvement Projects (Parks) - $645,000 — There are various Parks projects that are partially funded with General Fund reserves. They are partially funded with CDBG money due to the fact that they have an ADA component to the project. These projects are Improvements at Sycamore Canyon Park ($86,630), Star Dust Park ($240,843) and Longview Park South ($240,843). Other Park projects funded by General Fund reserves include the completion of the swing set at Longview Park North ($35,100), replacement of the rubberized play surface at Longview North ($25,000) and the installation of trail information map panels at each of the 9 trailheads ($16,500). Because Parks funds have been depleted over the years, the only funds available at this time for this purpose are General Fund Reserves. General Plan $10,000 — this represents costs to update the General Plan during FY 15-16. • Document Scanning System $20,000 — Due to various State and local ordinances, the City is required to keep numerous documents indefinitely. The records are best maintained in an electronic format which would enable the City to maintain such records off-site. This project is currently underway but will need to be carried over into FY 2015-16 in order to be completed. • Parkway Curb Removal $129,933 —This is a carryover of a project that was undertaken during the current fiscal year at the advice of the JPIA in order to mitigate the City's exposure to liability. ® Economic Development - $316,675 — This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. ® Transfer Out — LLADS $279,032 — The City Council has started taking steps toward recovering more costs related to maintaining the City's Lighting and Landscape Assessment Districts (LLADs). Proposed in the FY 2015-16 budget is the return to the original property tax levy in District 39 at $236 per parcel. In order to capture the true costs of maintaining these LLADs, the staff time spent working in the Districts is being reflected for the first time in several years. The LLADs continue to be subsidized by the General Fund. In FY 2015-16, it is anticipated that a total of $279,032 ($187,814 for District 38, $3,546 for District 39 and $87,672 for District 41) is required to maintain current service levels. Staff recommends that this be funded with reserves. This recommendation is approximately $20,000 less than the anticipated reserve contribution in FY 2014-15. This is reflective of the increased revenue in District 39 offset by maintenance costs that had previously been included in the Community Services budget moved to their appropriate cost centers. 07038M74=1 The draft FY 2015-16 General Fund Budget estimates appropriations in the amount of $26.0 million. Every effort has been made to keep appropriations at or near the FY 2014-15 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget: Personnel/Benefits - There is a 2.0% cost of living adjustment (COLA) and a $50 increase in the employee's benefit allotment incorporated in the budget at this time. The COLA and increase to the benefit allotment results in a grand total of $143,000 in additional personnel costs, $126,800 of which has a General Fund impact. Also incorporated in the personnel and benefit calculations is the implementation of the Healthy Workplaces, Healthy Families Act of 2014 (AB1522) which goes into effect on July 1, 2015. Per the provisions of the law, The City will establish a sick bank of 24 hours per fiscal year for each part- time/seasonal/intermittent employee who works more than 30 days in a year. These hours are not eligible to be carried over fiscal years or to be paid out at the termination of employment. No changes are proposed to the current sick leave provisions for full time employees. The impact to the General Fund is approximately $25,000 during FY 2015-16. Intern Program — Included in the FY 2015-16 budget is the implementation of an administrative intern program. The idea behind this program is that qualified interns from the surrounding accredited colleges can provide the City's departments with motivated, administrative support at a reasonable cost. It will offer the area's students exposure to career opportunities in local government that builds on their ongoing academic pursuits while providing much needed support to City departments. This program would be administered by the City Manager's office and the Human Resources Division. It would be available to selected departments that have submitted an approved, comprehensive work plan for the proposed intern. This program will be comprised of 2-3 interns with a not to exceed budget of $32,000. Law Enforcement — The City was notified by the Los Angeles County Sheriffs Department that the increase to the FY 2015-16 law enforcement contract will be 2.5% for a total Law Enforcement budget of $6,323,000. This is an increase of $564,000 over the anticipated costs for FY 2014-15. The increase to the Law Enforcement budget also includes a payment of 6% or $338,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. Citywide Fee Study — It is proposed that the City undertake a Citywide Fee Study that would analyze all fees (included those for Building & Safety/Planning/Engineering, City -owned facilities and programs, Business License, etc.) and establish the fully -burdened costs associated with all other City services. The City has not commissioned a comprehensive fee study in over 7 years, so it is appropriate to re-examine user fees to identify the current level of subsidies and to develop policies which allow for cost recovery, balanced with appropriate service levels and marketability. Identification of Program Revenue vs. Expenditures — In order to track specific program costs more effectively, staff broke out the detailed costs from the departmental budgets into individual program cost sheets and summarized them within the Community Services budget. This will allow City Council and management to make decisions and policies about the appropriate level of General Fund subsidies to the programs and events that the City provides. Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. It is proposed for the current fiscal year (FY 2014-15) that City Council establishes a new fund which is described below: Other Post -Employment Benefits (OPEB) Reserve Fund (020) - It is proposed that this fund be created during the current fiscal year in order to fund the City's unfunded liability to date and for future retiree health benefit costs. The primary funding source for this fund is a portion of the "one time" money collected from Building Fees related to the Willow Heights housing development. The most recent valuation of the plan indicates that the City's liability to date is $596,261 which is the amount to be transferred during FY 2014-15. It is also proposed that the City explore the possibility of helping to fund this obligation by depositing the funds in an irrevocable trust, such as CERBT which is managed by CalPERS, in order to earn higher investment returns than are governed by the City's investment policy. This is an important step to take in order to demonstrate financial stability and proper fiscal stewardship to the City's constituents and bond rating agencies. Other Special Revenue Funds Measure R Fund (110) — Los Angeles County voters passed Measure R which is a %z% sales tax increase to fund transportation related projects. This fiscal year it is estimated that the City will receive an allocation of $635,500 which will be used to help fund the Residential & Collector Street Rehab in Area 3 and 4 and the Traffic Signal Infrastructure Upgrades. Gas Tax Fund (111) — The Gas Tax Fund accounts for gas tax received from the State. The Gas Tax Fund will assist in the funding of road maintenance through a transfer to the General Fund in the amount of $1.3 million. In addition, the Gas Tax fund will pay for the Residential & Collector Street Rehab in Area 3 and 4 and the Grand Ave. Enhancements. Prop A Transit Fund (112) - The Prop A Transit revenue is derived from additional voter approved sales tax. Transit related activities to be funded by Prop A including the City's transit subsidy program, excursions, and Holiday Shuttle program. It is also being used to fund the Adaptive Traffic Control System, Intersection Enhancements at Diamond Bar Blvd & Brea Canyon Road, Median Modifications at Diamond Bar Blvd & Maple Hill, Traffic Signal Infrastructure Upgrades and the Grand Ave. Enhancements. Prop C Transit Fund (113) — The revenue in this fund is also derived from an additional voter approved sales tax. In addition to funding the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic management system. Prop C will also provide funds for the Adaptive Traffic Control System, Intersection Modifications at Copley & Golden Springs, Grand Ave. Enhancements and Intersection Enhancements at Diamond Bar Blvd and Brea Canyon Road. Moving Ahead for Progress in the 21st Century (MAP -21) Fund (114) —The Federal government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Projects slated to be completed using these funds include Arterial Street Rehab in Zone 2, Grand Ave. Enhancements and the SR-60/Lemon Ave. Interchange. Integrated Waste Management Fund (115) — This fund accounts for AB939 fees which are collected from waste hauler fees. Items funded out of this fund include staff time to manage the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance and debris composting programs. Traffic Mitigation Fund (116) — This fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. A portion of the Willow Heights developer fees ($250,000) were transferred to this fund during FY 2014-15 in order to replenish this fund. This fund has been depleted over the years and it is important to not have to depend on State or County funds if emergency road or traffic projects surface. There are several intersection modification and enhancement projects which will be completed during FY 2015- 16 with these funds. Sewer Mitigation Fund (117) — This fund was established during the current fiscal year as a result of developer impacts to existing sewer facilities in the City. Funds are received from development projects and will be used for sewer facility mitigation and improvement projects. FY 2015-16 will see the development of a Sewer Master Plan using these funds. Air Quality Improvement Fund (118) — This fund receives AB2766 funds which are a derived from a portion of the motor vehicle registration fees received by the State. These funds must be used for projects that will reduce vehicle emissions. This year the fund will provide resources for the Neighborhood Traffic Management Program and the Traffic Signal Infrastructure Upgrades. MTA Grants Fund (120) — LACMTA Call for Projects allocates discretionary transportation capital funds for regionally significant projects proposed by local jurisdictions, Caltrans and other public agencies. The City has received grants to be used for The SR 60/Lemon Ave. Interchange and the Adaptive Traffic Control System. Waste Hauler Fund (121) — This fund collects revenue received from the City's Waste Hauler. These fees are collected in order to mitigate damage to City streets caused by large trash trucks. Each year these funds are used to fund residential slurry seal projects. Park & Facility Development Fund (124) — One-time developer fees from the Willow Heights housing development have been transferred to this fund and designated to be used on the Heritage Park project. The design portion of the project will commence during FY 2015-16. Landscape Assessment District Funds 38, 39, and 41 (138, 139,141) As previously mentioned above, the General Fund continues to subsidize the three Lighting and Landscape Assessment Districts. Every effort was made to keep costs level but with the severe drought conditions there were budget deficits in all three districts. To balance these budgets a transfer of $279,000 from the General Fund will be necessary. Capital Improvement Projects Fund (250) The FY15-16 Capital Improvement Projects List includes projects amounting to $19.9 million of which $5.7 million are project carryovers from FY 2014-15 and $4.1 million is City of Industry funds related to the Lemon Ave. project. Included in the new projects for FY 2015-16 are three street improvement projects, six traffic management projects, construction of Lemon Ave. interchange, ground water drainage improvements, a sewer system master plan, improvements at three separate parks construction of Pantera Park trail and the installation of trail information map panels at all 9 of the City's trailheads. Planning Commission Resolution No. 2015-08 ratifies that the proposed CIP plan is consistent with the City's General Plan. Debt Service Fund (370) - The 2002 variable rate bond was refinanced into a fixed rate bond during FY 2011-12. This fund was established to account for the debt service on the fixed rate bond. The fund accounts for the principal and interest payments and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The transfer from the General Fund for FY 2015-16 is estimated to be $852,456. Self Insurance Fund (510) The purpose of this fund is to pay the annual premiums on a variety of insurance policies including crime, property and liability insurance. The total transfer from the General Fund during FY 2015-16 to cover these costs is $311,400. Vehicle Maintenance & Replacement Funds (520) Something new during FY 2015-16 is the centralization of the fleet management function. Previously each department was responsible for the fuel costs and maintenance of their fleet vehicles. The new fiscal year will see the implementation of a fleet management system which tracks a vehicle's mileage and need for maintenance. The City recently entered into an agreement with a fuel vendor which allows City staff to still get gas at Diamond Bar gas stations but exempts the City from the Federal Excise tax charged on gasoline. The mileage information collected at the pump will be downloaded into the fleet management system to determine maintenance needs. These costs will all be tracked in one central location to capture the full costs of maintaining the City's fleet. $400,000 of the one- time Willow Heights development fees have been transferred to this fund during FY 2014-15 to help replenish this fund. The City's fleet has aged, with many vehicles going several years past their useful lives. There has been one vehicle purchased so far in FY 2014-15. It is staff's recommendation that the City purchase three additional vehicles prior to the end of FY 2014-15 and two additional vehicles during FY 2015- 16. This is a combination of pool vehicles and vehicles required by staff in Community Services and Neighborhood Improvement. Equipment Maintenance & Replacement Fund (530) This fund was established to help fund various equipment replacement and/or enhancements. Purchases from this fund during FY 2015-16 are exclusively computer hardware & software. $150,000 of one-time Willow Heights development fees have been transferred to this fund during FY 2014-15 to help replenish this fund. Building Facility & Maintenance Fund (540) This fund was established in FY 12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. It is estimated that the City will receive $10,000 each year for five years. $250,000 of one-time Willow Heights development fees have been transferred to this fund during FY 2014-15 to help replenish this fund. PREPARED BY: Dianna L. Honeywell REVIEWED BY: L. Finance Director Attachments: 1. Resolution 2015 -XX Adopting the Fiscal Year 2015-16 Budget. COUNCIL Agenda 8 a 1 d a 4 0,4-ee rg Doie: lhay 3 2015 AGENDA RE PORT TO: Honorable Mayor and Members of the City Council IIIA: Janes DeStefano, City Mana TITLE: ADOPT RESOLUTION 2015-3CX —A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2015 AND ENDING JUNE 30, 2016, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH RECOMMENDATION: Approve and adopt incorporating amendments, it any, made at this meeting. FINANCIAL IMPACT: The City Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $27.1 million with appropriations of $26.0 million. This results in an increase of nearly $1.1 million to the General Fund reserves from annual operations. in addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $3.5 million. The City will be staving its fiscal year with an estimated General Fund reserve in the amount of $17.8 million. If approved the FY15-16 Municipal Budget anticipates an ending General Fund reserves of $15.4 million based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts'to $19.9 million and spending plans for the various Special Revenue Funds and internal Service Funds. BACKGROUND & DISCUSSION: Each year the City Manager prepares and submits a draft municipal budged for review and adoption. This year the draft budget was presented to the City Council during a study session held on April 21; 2015. In FY 2014-15 the economy continued to stabilize and 'the City of Diamond Bar realized modest increases in most major revenue sources. With the majority of the Willow Heights housing development being completed during FY 2014-15, General Fund revenue streams will return to „normal” during FY 2015-16. Part of stat is focus during the budget development process has been to examine various programs while identifying (program revenues vs. program expenditures. This will help to identify vrhat portion of these programs are being subsidized by the General Fund and whether it is an appropriate use of resources which benefits a majority of the residents. Another primary focus for staff in preparing the FV 201516 budget was reviewing what the City has accomplished in the last 25 years and Booking to the future to ensure that the City of Diamond Bar is sustainable for decades to come. The FY 2015-16 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of nearly $1.1 million. Continued use of innovative rne-thods to deliver City services at the lowest possible costs along with prudent resource management will allow the City of Diamond Bar to maintain the outstanding service levels provided to the residents and business operators within the existing resources of the attached FY 201516 budget. GENERALFUND The draft FY 2015-16 General Fund Budget estimates resources for the fiscal year in the amount of $27.1 million. Budgeted revenues for FY 2015-16 are expected to be up approximately 1.6% over FY 201-15 projected revenues. Property Taxes — Property tax revenues are estimated at $4,532,000. The FY 2015-16 projections assume a 4.0% growth in secured property taxes based upon the rebounding and stabilizing real estate values and home sales aro the Los Angeles Area. The growth in the property tax roll for the current year is 5.6% Other Taxes and Pees — The revenues in'this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. This category is projected to grow 7.5% during FY 2015-16 due to the addition of businesses that will produce a significant amount of sales tax revenue. Mate Subventions — There is an estimated increase of $130,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees which is based on the rising property tax values in the City. Current SetMce Charges — Estimated resources in this category are down approximately $2.05 million over FY 2014-15 projections to $3.5 million. This category reflects planning, building, engineering and recreation tees. The decrease is due primarily to the completion of the Willow Heights housing project during the current fiscal year. Cost Reinibursements - During FY 15-16, staH' anticipates recovering approximately $73,000 In legal a`ees that have been paid during the last couple of years which were attributable to outstanding code en"oorcernent cases. Use of Fund Balance Reserves - As mentioned earlier, the General Fund Resources includes the use of $3.5 million in General Fund reserves to fund the following appropriations: Capital improvement Projects (CIP) $2.1 million - During FY's 2013-14 and 2014-15, the City sold its restricted Prop A funds to the City of Industry. Some projects funded by -this exchange were carried over Into FY 2015-16 resulting in the remaining funds of $657,500 going into General Fund reserves. The proceeds irons this sale will be used In part to complete a Residential &: Collector Street Rehab project ($530,331), Pathfinder Road Rehab ($166,825), Morning Canyon Parkway Improvements ($333,947) and the Grand Avenue Enhancement project ($127,169). Other projects that will use General Fund reserves include Peterson Park Parking Lot Improvements ($472,635), Reagan Park Parking Lot Improvements ($162,830), Groundwater Drainage Improvements ($225,000), Sewer [Master Plan ($41,980) and City Yard Improvements ($15,000). Capital Improver ent Projects (Parks) - $645,000 e There are various Parks projects that are partially funded with General Fund reserves. They are partially funded with CDBG money due to the fact That they have an ADA component to the project. These projects are Improvements at Sycamore Canyon Parc: ($86,630), Star Dust Park ($240,84=3) and Longview Park South ($240,843). Other Park projects funded by General Fund reserves include the completion of the swing set at Longview Park North ($35,100), replacement of the rubberized play surface at Longview North ($25,000) and the installation of trail information map panels at each of the 9 trailheads ($16,500). Because Parks funds have been depleted over the years, the only funds available at this time for this purpose are General Fund Reserves. ® General Man $10,000 - this represents costs to update the General Plan during FY 15-16. Document Scanning System $20,000 - Due to various State and local ordinances, the City is required to keep numerous documents indefinitely. The records are best maintained in an electronic format which would enable the City to maintain such records ora` -site. This project is currently underway but will need to be carried over into FY 2015-16 In order to be completed. Parkway Curb Removal $129,933 - This is a carryover of a project That was undertaken during the current fiscal year at the advice of the JPIA in order to mitigate the City's exposure to liability. ® Economic Development - $316,675 - This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. ® Transfer Out - LLADS $279,032 The City Council has started taking steps 'toward re-covering more costs related to maintaining the City's Lighting and Landscape Assessment Districts (LLADs). Proposed in the FY 2015-16 budget is the return to the original property tax levy In District: 39 at $236 per parcel. In order to capture the true costs of maintaining these LLADs, the staff time spent working in the Districts is being eei@ected for the first: time In several years. The LLADs continue to be sulusidized by the General Fund. In FY 2015-16, it is anticipated that a total of $279,032 ($137,614 for District 33, $3,546 for District 39 and $37,672 for District 41) is rewired to maintain current service levels. Staff recommends tha'r this be funded with reserves. This recommendation is approximately $20,000 less than the anticipated reserve contribution in FY 2014-15. This is reflective of the increased revenue in District 39 offset by maintenance costs that had previously been included in the Cornmunity Services budget moved to their appr,apdate cost centers. Appropriations The draft FY 2015-16 General f=und Budget estimates appropriations lri the amount of $26.0 million, Every effort has been made to keep appropriations at or near the FY 2014-15 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget: Personnel/Bonefits -- There is a 2.0% cost of living adjustment (COLA) and a $50 increase in the employee's benefit allotment incorporated in the budget at this time. The COLA and increase to the benefit allotment results in a grand total of $143,000 in additional personnel costs, $126,600 of which has a General Fund impact. Also incorporated in the personnel and benefit calculations is the implementation of the Healthy Workplaces, Healthy Families Act of 2014 (AQ1522) which goes into effect on July 1, 2015. lamer the provisions of the law, The City will establish a sick bank of 24 hours per fiscal year for each part- tlme/seasonal/intermittent employee who works more than 30 days in a year. These hours are not eligible to be carried over f iscal years or to be paid out at the termination of employment. fro changes are proposed to the current sick leave provisions for full time employees. The impact to the General Fund is approximately $25,000 during FY 2015-16. Intern Program o included in the FY 2015-16 budget is the Implementation of aro administrative intern program. The idea behind this program is that qualified interns from'the surrounding accredited colleges can provide the City's departments with motivated, administrative support at a reasonable cost. It will offer the area's students exposure to career opportunities on local government that builds on their ongoing academic pursuits while providing much needed support to City departments. This program would be administered by the City Manager's office and the Human Resources Division. It would be available to selected departments that have submitted an approved, comprehensive work plan for the proposed Intern. This program will be comprised of 2-3 interns with a not to exceed budget of $32,000. Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2015-16 law enforcement contract will be 2.5% for a total Law LFnforcement budget of $6,323,000. This is an increase of $564,000 over the anticipated costs for FY 2014-15. The increase to the Law Enforcement budget also includes a payment of 6% or $336,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. 4 Citywide Fee Study — It is proposed that the City undertake a Citylivide Fee Study that r {ould analyze all fees (included those for Building U Safety/Planning/Engineering, City-ovined facilities and programs, Business License, etc.) and establish the fully -burdened costs associated with all other City services. The City has not commissioned a cornprehensive fee study in over y years, so it is appropriate to re-examine user feesto identify the current level of subsidies and to develop policies which allow for cost recovery, balanced with appropriate service levels and marketability. ldenti"rication of Program Revenue vs. Expenditures — In order to trach specific prograde costs more electively, staff broke out the detailed costs from the departmental budgets into individual program cost sheets and summarized them within the Community Services budget. This will allow City Council and management to make decisions and policies about the appropriate level of General Fund subsidies to the programs and events that the City provides. The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The Laity uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. It is proposed for the current fiscal year (FY 2014-15) 'that City Council establishes a new Fund which is described below: Other Post-Esnployfnent Benefits (®PEB) Reserve Fund (020) - It is proposed that this fund be created during the current fiscal year in order to fund the City's unfunded liabillty to date and for future retiree health benefit costs. The primary funding source for this fund is a portion of the "one time" money collected from Building Fees related to the Willow Heights housing development. The most recent valuation of the plan indicates that the City's liability to date is $596,261 which is the amount to be transferred during FY 2014-15. It is also proposed that the City explore the possibility of helping to fund this obligation by depositing the funds in an irrevocable trust, such as CERBT which is managed by CalPERS, in order- to earn higher investment returns than are governed by the City's investment policy. This is an important step to take in order to demonstrate financial stability and proper fiscal stewardship to the City's constituents and bond rating agencies. Measure R Fuad (110) — Los Angeles County voters passed Measure R which is a Y2% sales 'tax increase to fund transportation related projects. This fiscal year it is estimated that the City will receive an allocation of $635,500 which,,MH be used to help fund the Residential & Collector Street Rehab it Area 3 and 4 and'ihe Traffic Signal Infrastructure Upgrades. Gas Tax Fund (I 11) — The Cas Tax Fund accounts for gas tax received from the State. The Cas Tax Fund will assist in the funding of road maintenance through a'transfer to the General Fund in the 19 amount of $1.3 million. In addition, the Gas Taw,'RUnd,Mil pay for "the IRes rdantial n. C enactor Street Rehab in Area 3 and 4 and the Grand Ave. Enhancements. Prop A Transit Fund (112) -The Prop A Transit revenue is derived from additional voterapproved sales tare. Transit related activities to be funded by Crop A including the City's transit subsidy program, excursions, and Holiday Shuttle program. It is also being used to fund the Adaptive Traffic Control System, Intersection Enhancements at Diamond Car Blvd & Brea Canyon Woad, Median Modifications at Diamond Bar Blvd & Maple Hill, Traffic Signal Infrastructure Upgrades and the Grand Ave. Enhancements. Prop C Transit Fund (113) — The revenue in this fund is also derived from an additional voter approved sales tax. In addition to funding the Diamond iRide program, this fund will also provide resources for the operation of the City's traffic management system. (Prop C will also provide funds for the Adaptive Traffic Control System, Intersection Modifications at Copley & Golden Springs, Grand Ave. Enhancements and Intersection Enhancements at Dbmond Ear Blvd and Brea Canyon Road. Moving Ahead for Progress in the 2V Century (MAP -21) Fund (114.) — The Federal government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Projects slated to be completed using these funds include Ar€erlal Street Rehab in Zone 2, Grand Ave. Enhancements and 'the S®-60/Lennon Ave. Interchange. Integrated Waste Management Fund (115) —This fund accounts for A8939 fees which are collected from waste hauler- fees. Items funded out of this fund include staff time to manage the City's solid waste reduction programs, A8939 reporting, street sweeping, storm drainage maintenance and debris composting programs. Traffic Mitigation Fund (116) — This fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. A portion of the Willow Heights developer fees ($250,000) were transferred to this fund during FY 2014-15 in order to replenish this fund. This'iund has been depleted over the years and it is important Lo not have to depend on State or County funds if emergency road or traffic projects surface. There are several intersection modification and enhancement projects which will be completed during FY 2015- 16 with these funds. Sewer Mitigation Fund (117) —'This fund was established during the current fiscal year as a result of developer impacts to existing sewer facilities in the City. Funds are received 'iron development projects and will be used for sewer facility mitigation and improvement projects. FY 2015-16 will see the development of a Sewer Master Plan using these funds. Air Quality Improvement Fund (113) — This fund receives AE2766 funds which are a derived from a portion of the motor vehicle registration fees received by the Slate. These funds must be used for projects that will reduce vehicle emissions. This year the fund will provide resources icor 'the Neighborhood Traffic Management Program and the Traffic Signal Infrastructure Upgrades. MIA Grants Fund (120) — iLACMTA Call for Projects allocates discretionary transportation capital funds for regionally significant projects proposed by local jurisdictions, Caltrans and other public agencies. The City has recepvcd grants to be used for The SR 60flemon Ave. Interchange and the Adaptive Traffic Control System. Waste Hauler Fund (121) —Thos fund collects revenue received from the City's Waste Hauler. These fees are collected in order to rni'Nate damage'to City streets caused by large 'trash trucks. Each year these fronds are used to fund residential slurry seal projects. Park & Facility Development Fund (124) — One-time developer fees from the Willow Hepghts mousing development have been transferred to this fund and designated to be used on the Heritage Park project. The design portion of the project will commence during FY 2015-16. Landscape Assessment District Funds 38, 39, and 41 (135, 139,141) As previously mentioned above, the General Fund continues to subsidize the three lighting and Landscape Assessment Districts. Every effort was made to keep costs level but with the severe drought conditions there were budget deficits in all three districts. To balance these budgets a transfer of $279,000 from the General f=und will be necessary. Capital Improvement projects Fund (250) The FYI 5-16 Capital Improvement Projects list includes projects amounting to $19.9 million of which $5.7 million are project carryovers from FY 2014-15 and $4.1 million is City of Industry funds related to the lemon Ave. project. Included in the new projects for FY 2015-16 are three street improvement projects, six traffic management projects, construction of lemon Ave. interchange, ground water drainage improvernents, a sewer system master plan, improvements at three separate parks construction of Pantera Park trail and the installation of trail inion -nation map panels at all 9 of the City's trailheads.. Planning Commission Resolution No. 2015-05 ratifies that the proposed CIP plan is consistent with the City's General Plan. Dela Service Fund (370) - The 2002 variable rate bond was refinanced into a fixed rate bond during FY 2011-12. This fund was established to account for the debt service on the fixed rate bond. The fund accounts For the principal and interest payments and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The transfer from the General Fund for FY 2015-16 is estimated to be $552,456. Self Insurance Fund (510) The purpose of this fund is to pay the annual premiums on a variety of insurance policies including crime, properly and liability insurance. The total transfer from the General Fund during FY 2015-16 to cover these costs is $311,400. Vehicle Maintenance & Replacement Funds (520) Something new during FY 2015-16 is the centralization of the fleet management function. Previously each department was responsible for the fuel costs and maintenance of [heir fleet vehicles. The new fiscal year will see the implementation of a fleet management system which tracks a vehicle's mileage and need for maintenance. The City recently entered into an agreement with a fuel vendor which allows City staff to still get gas at Diamond liar gas stations but exempts the City From the Federal Excise tax charged on gasoline. The mileage information collected at the pump will be downloaded into the fleet management system 'to determine maintenance needs. These costs will all be tracked in one central location to capture the full costs of maintaining the City's fleet. $400,000 of the one - fl tiruEa °Willow 6Peights development Mees hears been transferred to "khis iund during FBF 2011-15 to help replenish this fund. The City's fleet has aged, wiih many vehicles going several years past their useful lives. `there has been one vehicle purchased so far in FY 2014-15. It is staff -'s recommendation that the City purchase three additional vehicles prior to the end of FY 2014-15 and two additional vehicles during FY 2015- 16. This is a combination of pool vehicles and vehicles required by staff In Community Services and Neighborhood lrnprovennent. Equipment Maintenance & Replacement: Freed (560) This fund was established to help fund various equipment replacement and/or enhancements. Purchases from this fund during FY 2015-16 are exclusively computer hardware & software. $150,000 of one -tune Willow Heights development fees have been transferred to this fund during FY 2014-15 to help replenish this fund. Building Facility & Maintenance Fund (54.0) This fund was established in FY 12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. It is estimated that the City will receive $10,000 each year for five years. $250,000 of orae -tune Willow Heights development fees have been transferred to this fund during FY 2014-15 to help replenish this fund. PREPARED BY: Dianna L. Honeywell REVlEVVED BY: C� Finance Director Attachments: 1. Resolution 2015 -XX Adopting the f=iscal Year 2015-16 Budget. M �P ��� �� � � ��� 6iscai Yeas Section 1: Traffic MlWgation Traffic Midgetiort GoA lt1 In cooperation with the City's project partners, complete the 57/60 Confluence project. Objective 1.1: Comp rnence construction or the westbound SER -60 on -rami® from Grand Avenue (Phase One of 57/60 Confluence Project). Objective 1.2: Commence construction of the westbound SR -60 off -ramp and auxiliary lane to Grand Avenue (Phase Two of 57/60 -Grand Confluence Project). Objective 1.3: Complete design of Local Improvements at Grand/Golden Springs and DB Golf' Course Frontage and prepare for construction (Phase Three o'F 57/60 Confluence Project). Objective 1.4 Secure construction funding for'the 57/60 freeway mainline improvements, bypass connectors and Grand Avenue bridge widening project (Phase Four of 57/60 Confluence Project). Traffic Mitigation Goal P2 In cooperation with the City's project partners, complete the 57/60 "big fix project ('includes missing connectors, carpool lanes, etc.). Objective 2.2 Secure funding partners for the project and complete a feasibility study to determinethe preferred and most effective options. 'traffic Mitigation Goal #3 In cooperation with the City's project partners, complete the Lemon Avenue on/off ramp project. Objective 3.2 Begin construction and complete by December 2016. Traffic Mitigation Goal £f4 Advocate for transportation solutions that are equitable in their distribution of goods movement related'tral'Nc. Objective 4.1 Maintain participation in regional goods movement planning efforts. Traffic Mitigation Goal :f5 Optimize traffic flow on'the City's arterial streets. Objective 5.1 Implement the adaptive traffic control system. In Objective 2.1 Develop a plan o incorporate the features of the Grand Avenue 3eautiFlcation Project at other arterial intersections and at City entry points. General liens Goal t 2 Establish a "quiet one" on 'the Metrolink train line at ternon Avenue near Walnut Elementary School. General items Goal 1B Provide high quallty, financially sustainable parks and athletic/recreation facilities. Objective 3.2 Develop options for improved athletic facilities at A_orbeer Middle school. General Items Goal 3;4 Complete a comprehensive update to the City's General Plan. Objective 4.1 Draft and release a Request'For Qualifications and Request for Proposals seeking qualified consulting services to (begin conducting the public outreach process required to develop the planning principles of the revision. 11 section 2e FinancialI�as��eaaoa€lit rpt e®sx�� �'s�DeveE�fonlenj Fiscal ResponsibiRy/Economy is Devel®pment Goal 41 Create a long-term City-wide financial planforpreservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. Fiscal Responsibility/Economic Devel®pment Goal �2 Stimulate growth in the local economy by attracting new businesses and jobs to Diamond Bar. Objective 2.1 Identify specific development opportunities and develop Specific Flans to revitalize the K -mart property area in a way that provides the greatest net benefit to the community. Objective 2.2 Proactively market the Honda property tai potential hotel developers. Fiscal Responsif URV/Econornic Development Goal fd3 Implement the plan to address the long-term financial sustainability of the Cit;r's Lighting and Landscape Assessment Districts (LLADs). Objective 3.1 Complete implementation of updates to adjust annual assessments in District 39. Objective 3.2 Begin discussions with the five homeowner's associations in LLAD #4-1 to return maintenance responsibilities to the property owners. Section 3: Communications Communications Goal ff1 In addition to regular public meetings, provide a variety of opportunities for public interaction and participation. Objective 1.1 Maintain a wide variety and expand upon existing public outreach methods, including print media (DB Connection/Envirolink), e -newsletter subscriptions, D6iv/website/You i ube channel video productions, and restaurant guide. Section 4: General Items General Itesnes Goal 41 Develop a Cady -wade branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. 12 City Manager's Transmittal City Council Goals Table of Contents City Organization Chart Budget Philosophy Budgetary Basis and Procedures Personnel Summary Budget Resolution Overview Revenue Descriptions Resources - All Funds Expenditures - All funds Statement[ of Fund Balance General Fund Budget Budget Recap Resources Graph Appropriations Graph Revenue Summary Expenditure Summary Recap of Estimated Expenditures 13 Pam 1 9 13 17 18 19 21 23 28 36 41 44 46 47 48 50 59 Expenditure Detail by Department Community Administration Legislative City Council City Attorney City Manager / City Clerk Administration & Support Finance Human Resources Safety Program Information Systems General Government Civic Center Public Information Services Economic Development Public Safety Law Enforcement Volunteer Patrol Fire Protection Animal Control Emergency Preparedness Community and Development Services Community Development Planning Building and Safety Neighborhood Improvement Community Services Community Services Administration Diamond Bar Center Operations Park Operations Recreation ............................................. 63 ............................................. 65 ............................................. 68 ............................................. 71 ............................................. 132 ............................................. 134 ............................................ 138 ............................................. 141 ............................................1 147 ............................................. 152 ................... .................. I....... 155 ............................................. 161 ............................................. 166 14 Public Works ............................................. 200 Public Works Administration ............................................. 204 Engineering ............................................. 207 Road Maintenance ............................................. 209 Landscape Maintenance ............................................ 212 Transfers Out Transfers Out 216 Special Funds Budgets Community Organization Support Fund ............................................. 219 Law Enforcement Reserve Fund ............................................ 221 General Plan Update Fund .................................... I....... 223 OPER Reserve Fund ............................................. 225 Special Revenue Funds Measure R Fund .......................................... 225 Gas Tax Fund 230 Prop A - Transit Fund ............................................ 232 Prop C - Transit Fund ........................................ 235 MAP -21 Fund.......................................I....1 237 Integrated Waste Mgt Fund ............................................. 239 Traffic Mitigation Fund .......................................... 243 Sewer Mitigation Fund .......................................... 245 Air Quality Improvement Fund ............................................ 247 SB521 Fund - Bike & Pedestrian Paths ............................................. 249 MTA Grants Fund ............................................. 251 Waste Mauler Fund ............................................ 253 Prop A - Safe Neighborhood Parks Fund ............................................. 255 Park & Facility Development Fund ............................................. 257 Community Development Block Grant Fd ............................................. 259 COPS Fund ............................................. 261 Narcotics Asset Forfeiture Fund ............................................ 263 CA Law Enforement Equipment Prog Fund ............................................. 265 PEG Fees Fund .......................................... 267 Landscape Maintenance Rist. 435 ............................................ 269 Landscape Maintenance Dist. #39 ............................................. 271 Landscape Maintenance Dist. 941 ............................................. 273 im ANNUAL U G IL FY 2®15®16 Used Cil block Grant Fund ............................................. Beverage Container Recycling Grant Fund .......................................... Capital Improvement Projects Funds Capital Improvement Proj ect List Capital Improvement projects Fund Debt Service Fund Debt Service Fund Internal Services Funds Self Insurance Fund Vehicle Maintenance & Replacement Fund ............................................. Equipment Maintenance & Replacement Fur ............................................. Building Facility & Maintenance Fund ............................................ IV 275 277 280 282 2®9 292 294 296 298 o C y I- ' g •S a O LL N� W E b P e m a ------------ £ � E w E v E U o o o � ¢ � o � o v m � •= — o (G e v ¢ U v s w a v m e m El u h ri U U rn v LL N u u _ E ¢ U @, i m m� �Nu E E w w v L IL u E x - C B a a 9 > � � w 3 e ® Y � U N � se4 C Q � C O U p N v U W d' �11TY OF DIAMWNID BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES The City of Diamond Bar's budget is designed to serve five major purposes: ® den"lotion of policy in compliance with legal requirements for General Lave cities in the Mate of California, Governmental Accounting Standards Board (GASP) financial reporting requirements and audit standards, and fiscal directions of the City Council. ® prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. ® utilization as an operations guide for administrative star in the management and control of fiscal resources. presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. ® illustration as a communications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. Where applicable, the department head will assign priorities to projects and activities when preparing program budgets for the department. a. Department heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager hasthe authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (C1P) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City frorrr future uncertainties. E CITU OF DIAMOND BAR BUDGETARY BASIS The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal -period while expenditures are recognized in the accounting period in which the liability is incurred. Each of the City's funds is considered a separate accounting entity with a self balancing set of accounts that records assets, liabilities, fund equity, revenue & expenditures. funds are established & segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has twenty five Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure far particular purposes. The Capital Project Fund is used to account for the purchase or construction of major capital facilities. The Debt Service Fund is used to account for principal and interest payments on outstanding _fixed rate bonds. Internal Service Funds are used to account for goods and services provided to other departments within the City such as liability insurance and equipment replacement. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: Legislative Administration & Support Public Safety Community Development Community Services Public Works The preparation and adoption of the annual budget process starts in January. The public hearing for CDBG is held and the preliminary process for the special Lighting and Landscape Assessment Districts is initiated. In February deparurreaial worksheets are created and budget instructions ase provided to the staff. Departments provide estimates of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs. This includes requests for capital equipment and the preparation of the Capital Improvement Wish - list. The information is then compiled by the Finance Deparcnent and presented to the City Manager as the proposed budget. 1H' The City Manager reviews and discusses the proposed budget with depamtrnentai marrage_r_nent. There maybe some recommended revisions or changes in projections to arrkie at a more balanced budget. The Finance Department compiles suggestions and recommendations iiorn ail the meetings to produce a preliminary budget, which is then presented to the City Council for review. Copies of the preliminary budget are made available to all departments and'ncc public for review. In April, a study session (or sessions if applicable) is held to discuss the budget, wherein the City Council reviews the entire preliminary budget and directs any further reainsmentts to be made. These meetings are opento the public, andthe City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget as a result of the study session(s) are then incorporated into the budget document. Once the preliminary budget is finalized, it is then presented to the City Council for approval and adoption during one of the City Council meetings in May. Aber adoption, the budget is printed and copies distributed to City Council, City Staff and made available to the public. The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted. Fund. The City's budget may be amended in the following ways: If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Cowicil approval. Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a proj ect without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. N UTy OF DIAffv OND BAR FuH=Tlrn2 Reneff led Personnel Summary 2015116 FlscaIl year CITY MANAGER'S OFFICE Job Title Authorized Fined City Manager 1 1 Deputy City Manager 1 1 City Clerk 1 1 AdrninistrativeAssistant 1 1 Human Resources Manager 1 1 Human Resources Technician 1 1 Senior Management Analyst 1 1 Management Analyst 1 1 Senior office Specialist 1_ 1 Wzal: "9 0 PUBLIC INFORMATION Job Title Authorized Filled Public Information Manager 1 1 Public Information Coordinator 1 1 Media Specialist 1 1 Total: 3 T COMMUNITY SERVICES Job Title Authorized Filled Community Services Director 1 1 Administrative Assistant 1 0 Administrative Coordinator 1 1 Community Services Coordinator 4 4 Facilities Maintenance Supervisor 1 1 Parks & Maintenance Inspector 1 1 Parks & Maintenance Superintendent 1 1 Recreation Specialist 2 2 Recreation Superintendent 1 1 Senior Facilities Maintenance Worker 1 1 Recreation Supervisor 0 0 lotal: 14 RE FINANCE Job Title `Authorized Filled Finance Director 1 1 Senior Accountant 1 1 Accountant 1 1 Accounting Technician 2 2 Total: S S a iNFORMATI®IV SYSTEMS Dob Title Authorized Tilled Imorimadon Systems Director 1 Filled Network Systerns Administrator T Help Desk Support Technician 1 1 Total: COMMUNITY DEVELOPMENT Job Title AuthoriT72 Job Title Community Development Director 1 Filled Administrative Coordinator 1 Senior Planner 1Associate Planner 1Assistant Senior Civil Engineer Planner 7Permit 1 Technician 1Neighborhood 1 Improvement ifficer 2 notal, rotalo Total Eui1-Time Benefitted Positions: 51 SQ 0 PUBLIC WORKS Job Title Authorized Filled Public Works Director i Administrative Coordinator 1 1 Senior Civil Engineer 1 1 Assistant ngineer 1 1 Associate Engineer 2 2 Street Maintenance Superintendent 1 1 Sr. Street Maintenance Worker 2 2 rotalo Total Eui1-Time Benefitted Positions: 51 SQ 0 A. Recitals RESOLIJMN NO. 2015 - XX A RESOLUTION OF THE CITY COUNCIL OF THE MY OF MAft OND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAIL FOR THE FISCAL YEAR C®IMEy EHGiNG JUDY 1, 2015 AND ENDING JUNE 30, 2016 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEM, BINTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS S AND PURPOSES THEREIN SET FORTH. (I) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2015-2016, including staffing and position allocations, maintenance and operations, special funds and capital Improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The (Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital Improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital Improvement program with the City's contemplated general plan, all as required by California Government Code Section 6501. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2015-2016 Budget" and said Budget hereby is made a part of this Resolution. (iiI) The City Council has conducted public meetings on the entirety of the fiscal year 2014-15 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. W 2. The City Council herby rinds and determines that the capital imlarovennent program set forth in the Budget, and each -project identified therein, is categorically exenafrt From the requirements of the Callfornia Environmental Quality fact of 1970, as amended, and the guidelines prornulgated thereunder pursuant to Section 16661 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1,'4016 and ending Trane 3Q,'4616 and consisting of the estimated and anticipated expenditures and revenues for that discal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. AH obligations and expenditures shall be incurred and made in rhe manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 6. Subject to further provision of this Resolution, the appropriations made above oonsMute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head small be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City a Council, or by individual appropriatuons vJthin any aforesaid fund or departrnent therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation dans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated arnount, as the same may be amended by the City Council, fromtime to tirne. 0. The City Manager thereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series,1000 series, 2000 series, 4000 series, 6000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify 'to 'the adoption of this resolution. PASSED, ADOPTED AND APPROVED this day of 2016. Stere Tye, Mayor E I, T ornmye CribbIns, City CIerk off the City of Diamond Bar, do hereby cerlIlry drat the foregoing Resolution teras passed, adopted and approved at a regular rneetIng of the City Council of the City of ®larnond Bar held on the day of 201 5, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: AT TEST: Tornrnye Cribbins, City Clerk of the City of Diamond Bar REVENUE ?m CITY OF DIAMOND BAR REVENUE DESCRIPTION All revenues which., by law, do not have to be placed in a separate amend are deposited in the Cioneral Fund. All general operations of tine City are charged to this mod. All expenditures must be inade pursuant to appropriations, which lapse annually and at the end of the fiscal year. Urge zpendcd balances are transferred to the unappropriated reserve. PROPERTY TARPS Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured e Current Year Tay, levied on all personal property not seemed by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prion Year Uncollected Taxes paid in the current year, which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property faxes. OTHER TAXES Sales and Use Tax As a result of the Bradley -Burns local Sales and Use Tax law, 1 % of the Sales & Use Tax is to be distributed to the City. As a part of the Mates Triple Flip provisions, this I% has been reduced to'/a% . The difference is paid to the City with an additional allocation of property tax which is referred to as Sales Tax Compensation Fund in the budget. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Franchise Pees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may -require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TVNerizon FIOS, Bus Benches, Street Sweeping and Waste Hauler. FINES AND FORFEITURE S Vehicle Code Fines Amounts derived fromtraffic citations and fines for violations occurring withia the city limits. Court pines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound pees Fines collected upon the release of vehicles, which have been impounded and stored by dic Sheriff s Department. 1!/Iiseellaneous Other fines and forfeitures not included above. LICENSES AND PERMITS Building pees Building pees are collected in accordance with the Uniform building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. Encroachment Permit pees `hese fees are levied to coves costs of inspections for work vrithin_the public right-of-way for the construction of new or repair of existing utility facilities and other public improvements such as sidewalks, curb, gutter, asphalt roadway, etc. Planning and Engineering pees These fees are levied to cover costs of plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. Recreation pees These fees are collected by the City's contracted recreation department and City staff to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, summer day camp, youth and adult athletics, senior activities and community events. a INTERGOVERNMENTAL RE VENUE PILI+ — Property In -Lieu Tax The Moroi: Vehicle In -Lieu fee is a 'tax on the ownership of a vehicle in place of taxing vehicles as personal property. The tax rate used to be 2%, and then the rate was cut by 67.5% which greatly affected the revenue allocated to the City by the Beate. VLF has now been totally eliminated. To fill the gap created by the cut the State instituted a property tax swap. These funds a_re included in'he budget as VLF Property Tax in Lieu revenue. AU2766 — Air Quality Improvement/Pollution Reduction Fees These fees are derived from the imposition of an additional rnotor vehicle registration fee which shall be used to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1989. Gas Tax Section 2105 This Section ofthe Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $$400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 This section provides inontlily allocations of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of diesel and 2.59 cents per liquefied petroleum gas (LPG) based on population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Highway Users Tax Act (HUTA) —`Phis revenue source replaces the Proposition 42 sales tax on gasoline with a franchise tax. It is intended to be revenue neutral to Cities and allow greater flexibility at the State level. Prop A a Transit Tax The City receives twenty-five percent of the 1/2% Prop A. Sales tax (approved by voters is 1980). 'These funds are distributed by the L.A. County Metropolitan 'Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These fads are distributed by the L.A. County Metropolitan Transportation Autliority M (MTA), and are distributedto Los Angeles County cities on aproportional population basis. The funds are to be used the improving, expanding and rnaintaaning public transit services. These expenditures must be consistent with the County's Congestion Management Program. Measure R - Local Return Funds Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in November 2008 to meet the transpoecation needs of the County. Fifteen patent oftbis tazc is designated for the Local Return program to be used by cities. These funds are to be used for local transportation projects. Prop A - Sage Parks Program Funds transferred to the City as a result of the 1992 and 1996 L.A. County- Safe Nei ghborhood Parks Act. These funds are to be used to improve, preserve and restore parks andto employ at -risk youth. Projects utilizing the California Conservation Corps are funded through the at -risk youth element of this program. STATE GRANTS State TDA The Transportation Development Act provides this source of handing. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821 - Dike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. Habitat Conservation Fund (IJFC) Established by the California Wildlife Protection Act of 1990 (Proposition 117), the HCF provides f undingto local agencies to protect threatened species, to address wildlife corridors, to create trails and to provide for nature interpretation programs which bring urban residents into park and wildlife areas. County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators far the support of public transportation systems. Prop A - Transit Discretionary Funds A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Cormnission and is set aside at their discretion; City's apportionment is based upon meeting performance criteria established by the Commission. If FEDERAL GRANTS Community Development Block Grant (CII13,G) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within love and moderate -income census tracts and/or to benefit low and moderate -income persons. Moving Ahead For Progress in The 21" Century (MAP -21) The Federal Goverxnnent has created a Federal Surface TransportationProtr:ann that allocates acids for various improvements to the nation's streets and roads. 'his two year legislation has annual allocations funded primarily by the Highway Account. Land & Water Conservation Fund (LWCF) i WCF is a Federal program that conserves irreplaceable lands and improves outdoor recreation opportunities. Funds axe administer ed by the Mate of California and are allocated Eo local agencies through competitive grants. Recreational Trails Program (RTP) RTP is a Federal program that provides financial assistance to local agencies for the development of recreational Trails, trailheads and trailside facilities. Funds are administered by the grate of California and are allocated to local agencies through eonipetitive grants. OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets This includes proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property "these funds include reimbursement to the City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. Cost Reimbursements Reimbursements to the City for various expenditures incurred that are reimbursable i.e. legal expenses. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. M USE OF MONEY EY AND PROPERTY Interest Earnings Investments Inactive City rands are pooled and invested on a continuing basis in certain types of roves tents tlrat are state approved such as time cei'ncate of deposits, money market accounts, ]Local Agency Investment Fund, and federal Agency notes. m CITY OF DIAMOND BAR ALLFUNDS a 35 CITY OF DIAMOND BAR ESTIMATED RESOUIRGES 201 5=201 63 LAW ENFORCEMENT RESERVE FUND Transfer -In General Fund FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 2,920 Ac¢"I Adjusted Projected - Proposed GENEPGAL FUND 373,572 GENERAL PLAN REVISION FUND 508,727 476,622 Properly Taxes $4,276,862 $4,289,109 $4,360,500 $4,532440 Other Taxes 6,331,533 6,084,000 6,409,000 6,387,000 State Subventions 4,892,315 5,163,914 5,163,914 5,343 T00 From Other Agencies 600,000 337,500 337,500 - Fines o: Forteilures 582,344 565,000 559,500 552,500 Current Svc Charges 2,264,762 4,993,670 5,587,667 3,538,633 Use of Money & Prop 3,528,446 1,119,775 1,143,100 1,130,225 Cost Reimbursements 40,561 121,500 95,000 87,500 Transter-in Other Funds 1,426,112 1,540,543 1,534,318 1,578,997 Fd Bal Reserves 1,156,277 2,293,070 1,537,088 3,481,273 25,099,712 26,508,081 26,727,587 27,131,968 COMMUNITY ORGANIZATION SUPPORT FUND Transfer -In General Fund 11,450 15,000 15,000 15,000 Fund Balance Reserve - - - 11,450 15,000 15,000 15,000 LAW ENFORCEMENT RESERVE FUND Transfer -In General Fund 478,482 250,000 350,000 366,072 Interest Revenue 2,920 6,500 6,500 7,500 215,530 481,402 256,500 356,500 373,572 GENERAL PLAN REVISION FUND 508,727 476,622 Gas Tax -2107.5 - T ransfervin General Fund 500,000 - 250,000 4,500 Interest Revenue - - 4,000 4,000 276,390 - - 4,000 4,000 OPER RESERVE FUND Transfer -In General Fund - - 596,261 Interest Revenue - - - MEASURE R POND Measure R Revenue 589,379 611,120 611,120 635,528 Interest Revenue 6,225 5,500 - 5,500 5,500 595,604 616,620 616,620 641,028 GAS TA.)(FUND Gas Tax -2105 411,249 293,143 372,625 348,616 Gas Tax -2106 192,770 232,933 215,530 184,532 Gas Tax -2107 439,928 360,193 508,727 476,622 Gas Tax -2107.5 - 7,500 7,500 7,500 4,500 HUTA- Prop 42 Replcmnt 842,420 637,876 632,223 276,390 Interest Revenue 3,050 5,500 5,500 3,500 Fund Balance Reserve Used - 720,482 - - 1,896,917 2,257,627 1,742,105 1,294,160 PROP A TRANSIT TAX FUND Transportation Tar, 952,101 982,329 988500 1,021,564 Transit Subsidy Prgrm Rev 1,004,134 1,200,000 1,050,000 1,075,000 Interest Revenue 6,932 3,500 3,500 6,500 Fund Balance Reserve Used 361,944 268,953 - 166,256 2,325,111 2,454,782 2,042,000 2,269,320 PROP O TRANSIT TAX FUND Transportation Tax 792,531 814,816 834,000 847,360 Interest Revenue 9,486 8,400 8,400 6,000 Fund Balance Reserve Used 241,685 1,197,954 236,171 692,301 1,043,752 2,021,170 1,078,571 1,505,661 m CITY OF DIAMOND BAR ESTIMATE® RESOURCES 2016-2016 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed Mi oving Ahead for Prograss In the Visit Dentin (TURP -21) Fund Federal - S T PL Revenue - - 333,964 - 558,964 TEA -21 Revenue 110,436 1,459,513 948,1866 3,813,901 SAFE T EA -LU Demo Revenue - 699,220 - - Interest Revenue - - - - Fund Balance Reserve Used - - - - 110,436 2492,697 948,166 4,372,865 lNT EGRATED WASTE NIGT FUND AB939 Admin Fees 512,656 490,000 490,000 512,000 Used Motor Oil Block Grant 16,021 - - - Beverage Ctnr Recycling Gd 30,132 - - - Interest Revenue 7,420- 7,500 7,500 8,000 Fund Balance Reserve Used - 103,723 61,875 91,292 Pollution Reduc Fees 566,229 601,223 559,375 611,292 TRAFFIC MITIGATION FOUND 933 750 750 750 County STPL Revenue - - - - Traffic Mitigation - Eng - 173,730 328,690 127,681 Investment Earnings 4,045 5,000 51000 3,000 Transfer In 500,000 - 250,000 - Fund Balance Reserve Used - 436,44q - 951,354 - 504,045 615,170 583;690 1,082,035 SEWER MITIGATION FOUND Sewer Fees - 107,400 107,520 - Interest Revenue - 500 500 - Fund Balance Reserve Used - - - - - 107,900 108,020 - AIR QUALITY IMP FUND Pollution Reduc Fees 69,510 65,000 66,500 65,000 Interest Revenue 933 750 750 750 Fund Balance Reserve Used 29,673 102,415 - 84,250 100,116 168,165 67,250 150,000 SB 821- BICYCLE &[AFD € ATHS FUND Fund Balance Reserve Used 69,082 - - 125,718 SB 821 -Revenue (37,082) 125,968 125,968 36,053 Interest Revenue - 100 - 250 32,000 126,068 125,968 162,021 NITA GRANTS FUND MTA Grant Revenue Investment Earnings Fund Balance Reserve Used WASTE HAULER FU14D Solid Waste Impact Fees Interest Revenue Fund Balance Reserve Used 450,000 103,400 2,361,266 50 50 - 450,050 103,450 2,361,266 120,844 122,173 122,173 124,028 - 500 500 500 - 100,638 - 121,673 120,844 223,311 122,673 246,201 PROP A - SAFE NEIGHBORHOOD PARKS FUND Fund Balance Reserve Used 50,454 52,320 10,636 (61,090) Prop A - Safe Nghbrhd Pks 35,335 395,000 436,921 107,000 Interest Revenue 142 - - - 85,931 447,320 447,557 45,910 37 UTY OF DIAMOND BAR ESTMA T ED RESOURCES 2015-2®10 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PARD ?- FACILITY DEVELOPMENT FUND Fund Balance Reserve Used Transfer In - General Fund - 334,615 734,600 215,400 Transfer ln- Traffic Mit Fund 75,000 - - - Interc-st Revenue 4 100 200 - 1,000 75,004 384,715 734,800 216,400 CDEO FUND CDBG Revenue -Carry Over 3 70,673 3 87,020 CDBG Revenue 210,110 336,298 338,576 202,814 210,113 406,971 338,579 289,834 CITIZENS OPTION FOR PUBLIC SAFETY FUND Public Safety Grant -State 100,000 100,000 100,000 100,000 Interest Revenue 896 1,000 1,000 - 1,000 Fund Balance Reserve Used - 19,962 12,686 100,896 120,962 101,000 113,686 NARCOTICS ASSET FORFEITURE FUND Interest Revenue 383 Fund Balance Reserve Used 66.637 GA UAW ENFORCEMENT EQUIPMENT PROGRAM rUND Interest Revenue 273 200 - 200 200 Fund Balance Reserve Used 40 9,800 4,410 9,300 313 10,000 4,610 10,000 REO PEES FUND PEG Fees Interest Revenue Fund Balance Reserve Used LANDSCAPE DIST 4 38 Prop Tx -Sp Assessment Transfer in - General Fd Fund Balance Reserve Used LANDSCAPE DIST ?M9 Prop Tx -Sp Assessment Transfer -In - General Fd Fund Balance Reserve used LANDSCAPE DIST {W 100,000 100,000 100,000 300 300 500 - 2,000 - 100,300 100,300 102,500 264,940 268,000 268,000 268,305 76,759 99,237 99,237 187,814- (15,779) - - - 325,920 367,237 367,237 456,119 161,832 163,000 163,000 295,236 111,573 116,237 116,237 3,546 (13,812) - - 259,593 .279,237 279,237 298,782 Prop Tx -Sp Assessment 122,630 123,000 123,000 120,857 Transfer -In Gen Fd 6,613 83,537 114,077 87,672 Transfer -In - Prop A SP - 17,000 5,000 5,000 Fund Balance Reserve Used 26,875 - - 156,119 223,537 242,077 213,529 USED OIC, GRANT FUND Used Oil Grant - 15,753 15,753 16,021 Interest Revenue 50 50 - Transfer In -Waste Mgmt - 16,021 16,021 - Fund Balance Reserve Used - - - - - 31,824 31,824 16,021 38 CITY F DIAMOND BAR ESTIMATED RESOURCES 2010-20'16 59,337 59,337 CAPITAL IPAP PROJECT FUND Intergovt Revenue FY 2013-14 FY 2014-15.. - FY 2014-15 FY 2015-16 Grant Revenues Actual Adjusted 'Projected Proposed BEVERAGE RECYCLING GRANT FUND - - - Beverage Container Grant - 14,744 14,744 14,678 Interest Revenue 150 150 200 Transfer In - Waste Mgmt - 44,443 44,443 - Fund Balance Reserve Used - - - 786a, 59,337 59,337 CAPITAL IPAP PROJECT FUND Intergovt Revenue - - - 4,088,333 Grant Revenues 20,413 - 369,343 322,214 424,228 Developer Fees - - - - Trans -In Other Funds 1,817,018 10,545,962 4,206,032 15,430,218 Fund Balance Reserve 91,369 (31,702) (109,437) 317,409 Solar Incentive Revenue 1,928,800 - 10,883,603 4,418,809 19,942,779 DEBT SERVICE FUND Investment Income 7 - 6 - Transfer In - General Fund 843,653 848,406 848,197 - 857,141 Fund Balance Reserve Used - - 3 - 843,660 848,406 848,206 857,141 SELF INSURANCE FUND Trans -In General Fund 174,365 386,900 380,904 311 409 Interest Revenue 6,357 5,000 5,800 6,000 Misc Revenue - - - - Fund Balance Reserve Used 163,603 267,985 1,373 - BUILDING FACILITY & MAINTENANCE 344,325 391,900 388,077 317,409 VEHICLE MAINTENANCE A REPLACEMENT FUND Transfer -In Other Funds 210,000 - 400,000 - Interest Revenue 1,737 2,500 3,000 2,500 Fund Balance Used 103,648 - 142,000 211,737 106,148 403,000 144,500 EQUIPMENT MAINTENANCE & REPLACEMENT FUND Transfer -In General Fund 481,193 166,000 316,000 155,000 Interest Revenue 288 1,500 1,500 1,000 Fund Balance Used - 100,485 - 44,000 481,481 267,985 317,500 200,000 BUILDING FACILITY & MAINTENANCE FUND Solar Incentive Revenue 9,950 10,000 10,000 10,000 Interest Revenue 188 800 1,000 1,000 Transfer In - General Fund 100,000 - 250,000 - Fund Balance Used - - - 110,138 10,800 261,000 11,000 TOTAL RESOURCES Less Interfund Transfers NET CITY RESOURCES 38,338,668 53,854,646 44,967,256 65,524,643 (6,812,218) (14,513,901) (10526327) (19213269) $31,526450 $39,340,745 $34,440,929 $46,311,374 s a CITY OF DIAMOND SCHEDULE OF EXPENDITURES BY FUN® SPECIAL REVENUE FUNDS FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Measure R Fund Actual Adjusted Projected : Proposed GmNERALFNND 1,665,697 2,257,627 1,649,782 2,056,41.6 Legislative 1,312,984 1,361, 852 1,360, 740 1,548,556 Admin & Suppon 3,350,569 3,968,887 3,926,931 3,824,489 Public Safety 5,595,721 6,342,540 5,949,785 6,536,798 Community Development 1,466,324 1,659,685 1,845,100 1,623,419 Community Services 4,620,788 4,636,893 4,555,588 4,547,488 Public Works 2,747,21.1 3,147,823 2,918,178 3,063,246 Transfer -Out Olher Funds. 3,572,372 4,070,534 5,223,357 4,924,687 SB 821 Fund 22,665,969 25,188,214 25,779,679 26,068,683 SPDC@AL FUNDS - 450,000 103,400 2,361,266 Community Organization Support Fd 11,450 15,000 15,000 15,000 Law Enforcement Reserve Fund - 200,000 220,000 375,835 General Plan Revision Fund - - - 120,000 OPER Reserve Fund - - _ _ Citizens Option for Public Safety Fund 11,450 215,000 235,000 510,835 SPECIAL REVENUE FUNDS Measure R Fund 549,630 1460,091 878,116 1,282,791 Gas Tax Fund 1,665,697 2,257,627 1,649,782 2,056,41.6 Prop A Transit Tax Fund 2,325,111 2,454,782 1,965,540 2,269,320 Prop C Transit Tax Fund 1,043,752 2,021,170 1,078,571 1,475,661 MAP -21 Fund 110,436 2492,697 948,166 4,372,865 Integrated Waste Management Fund 437,711 601,223 559,375 611,292 Traffic Mitigation Fund 228,130 615,170 - 1,082,035 Sewer Mitigation Fund - - - 108,020 Air Quality Imp Fund 100,116 168,165 29,367 220,000 SB 821 Fund 32,000 _ 125,968 - 162,021 MTA Grants Fund - 450,000 103,400 2,361,266 Waste Hauler Fund 19,706 223,311 101,138 246,201 Prop A - Safe Neighborhood Parks Fd 85,931 447,320 447,557 45,910 Park & Facility Development Fund (665) 124,900 94,496 96,367 CDBG Fund 210,110 406,971 338,579 289,834 Citizens Option for Public Safety Fund 90,358 120,962 98,250 113,686 Narcotics Asset Forfeiture Fund 66,637 -- - 'CA Law Enforcement Equip Prgm Fd 313 10,000 4,610 10,000 PEG Fees Fund - 85,000 55,000 102,500 Landscape District # 38 325,920 367,237 367,237 456,119 Landscape District:; 39 259,593 279,237 279,237 298,782 Landscape District # 41 156,119 242,077 242,077 213,529 Used Oil Grant Fund - 31,774 31,774 16,021 Beverage Recycling Grant Fund - 26,000 26,000 22,744 TOTAL SPECIAL REVENUE FUNDS 7,706,605 15,011,682 9,298,272 _ 17,913,380 CAPITAL PROJECTS Capital Improvement Projects Fund 1,928,800 10,883,603 4,418,809 19,945,443 TOTAL CAPITAL PROJECTS FUND 1,928,800 10,883,603 4,418,809 19,945,443 DEBT SERVICE Debt Service Fund 843,660 848,406 848,206 857,141 TOTAL DEBT SERVICE FUND 843,660 848,406 848,206 857,141 41 CITY OF DIAMOND SCHEDULE OF EXPEN i U ES BY FUND INTERNAL SERVICE FUNDS Self insurance Fund Vehicle Maintenance &Replacement Fund Equipment Maintenance & Replacement Funs Building Facility & Maintenance Fund TOTAL INTERNAL SER CE FUND TOTAL CITY EXPENDITURES Less Interr`und Transfers NET CITE' EXPENDITURES FY 2013-14 RY 2014-15. FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 344,325 391,900 388,077 317,409 10,044 106,148 186,148 144,500 228,913 267,985 267,985 200,000 583,282 766,033 842,210 661,909 $33,739,766 $52,912,938 $41,422,176 $65,957,391 (6,812,218) (14,513,901) (10,526,327) (19,213 269) $26,927,548 $38,399,037 $30,895,849 $46,744,122 w C` N O O CEJ M� r (OD V CNiJ �V N O O M ('Mj O (p C- — Co 66 O C' -` d �J N O[OO t09 NNO mm fY rOd N — c- O N M M � ^ c N M GJ r GJOM 'U MN ONmO�(o�M N_NO MM N V N C11 (D I�rN ONMON co 15 COIN cUr V V 0 tU O —c- � N C� U !s 99 � VI W O O O 6 (O O C o N M W (") ,o W c- �� 1: 16 N W N N co M N 0 of - N co of C') (D M NV - 0 m Gl CJ M CD W M moo O oN M 0 O [� 0 O O n M N M 0 M Mc- N O c y 1� S 1� � 0O N r N M (OM (9NO OO OO'O Nc--t o > N N o Cfl V con on nn y \ V 0u W V m NNO t`N NN—MO Md' MN OCorO hN(o moM OM��— =ter c- OMrM J a a LL C 3� 2 L L 1 C— LL LL _ 7 Qui � s 3 o 0 9 W O d g= e o c e>i LL a L LL m � a o - �Oij C E W ,n O O O U O N C3 O CJ ll @ N- N N OJ N 5 N O �p O' �. 'U D Q ... Mi0 M0 J U' O� U` 2 2� S- < 44 N �a 4 1= a µ'_IIr_ � l i� d � 4/29/20 5 CITY OF MAMOND BAR GEHERa,L FUND SUDGET PY 2O45-36. - FY 2013-14 FY 201415 FY 2014-15 FY 2.015-16 Aciaal Adjusted Projected Proposed C-ST@9.OATE© RESOURCES Property Taxes $4,276,862 $4,289,109 $4,360,500 $4,532,440 Other T axes 6,331,533 6,084,000 6,409,000 6,887,000 State Subventions 4,892,315 5,163,914 5,163,914 5,343,400 From Other Agencies 600,000 337,500 337,500 - Fines and Forfeitures 582,844 565,000 559,500 552,500 Current Services Charges 2,264,762 4,993,670 5,587,667 3,538,633 Use of Money & Property 3,528,446 1,119,775 1,143,100 1,130,225 Cost Reimbursements 40,561 121,500 95,000 87,500 Transfers -In Other Funds 1,426,112 1,540,543 1,534,318 1,578,997 Fd Balance Reserves 1,156,277 2,293,070 1,537,088 3,481,273 Iota/ E_seines"ed Pcsorurccs $25,099,712 $26,508,061 $26,727,587 $27,131,968 APPR®PRWflOtiiS City Council $143,925 $156,283 $148,514 $171,394 City Attorney 206,848 240,000 245,000 250,000 City Manager/City Clerk 962,211 965,569 967,226 1,127,162 Finance 484,765 579,427 589,219 670,295 Human Resources 256,266 292,292 271,380 303,801 Safety Program - 17,500 17,500 17,450 Information Systems 962,660 930,720 929,166 994,611 General Government 329,400 347,850 _ 337,850 327,770 Civic Center 492,479 765,060 743,858 502,390 Public Information 651,541 630,868 632,811 691,497 Economic Development 173,458 405,170 405,147 316,675 Law Enforcement 5,407,992 6,125,150 5,759,078 6,323,116 Volunteer Patrol 6,091 5,000 4,375 6,000 Fire 7359 15,000 7,359 15,000 Animal Control 120,467 140,000 " 122,000 130,782 Emergency Preparedness 53,792 57,390 56,973 61,900 Community Dev.2Planning 602,638 598,843 563,400 643,616 Building & Safety 562,462 754,807 986,500 662,228 Neighborhood Improvement 301,224 306,035 295,200 317,576 Community Services Admin 401,630 436,976 432,530 324,113 Diamond Bar Center - Oper. 1,267,858 1,144,030 1,125,399 1,106,444 Park Operations 1,175,742 1,103,600 1,070,938 1,081,840 Recreation 1,775,558 1,952,287 1,926,721 2,035,085 Public Works - Admin 646,297 885,210 799,499 806,823 Engineering - 416,947 433,103 420,780 364,579 Road Maintenance 1,347,804 1,493,753 1,362,142 1,707,639 Landscape Maintenance 336,163 335,757 335,757 184,205 Transfer -Out Other Funds 3572,372 4,070,534 5,223,357 4,924,687 To' a/ Appropriations 22,665,969 25,188,214 25,779,679 26068,682 Excess Resources over Appropriations $2,433,743 $1,319,867 $947,908 $1,063,286 Fund Balance Reserves @ Beg of Year 17,152,355 18,429,822 18,429,822 17,840,641 Less Appropriations Carry Over _ Less Uses of Fd Bal Reserves (1,156,276) (2,293,070) (1,537,088) (3,481,273) Estimated FA Be] Reserves @06130 18,429,822 17,456,618 17,840,641 15,422,654 Uses of Fund Balance Reserves: General Plan 68,146 25,000 10,000 Economic Development 173,458 315,242 405,417 316,675 Watershed Management 20,000 Transfer out -CIP 494,987 1,165,605 533,384 2,725,633 Transfer out -LLADS 194,945 299,011 299,011 279,032 Emergency Generator Housing 29,716 80,000 88,074 Document Scanning System 1,093 195,000 175,000 20,000 Mobile Command Post 33,131 Parkway Curb Removal 156,613 - 129,933 PC Replacement CH & DBC 140,800 City Hall Furniture - 36,202 36,202 Transfer Out - PEG Fees 20,397 1,156,276 2,293,070 1,537,088 3,481,273 H � # v » v 2 x ? � f / ; � CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RI=F7'ENUE I" Y 2016-16 til FY 201�-V FY 2014-15 FY 2014-16 FY 2016-16 Actual �...--. Adjusted �- Pro�cctcd Proposed Propc-u,Ly carses ------ - 30010 Current Secured 3,900,311 - 3,978,318 4,095,000 4,258,800 30020 Current Unsecured 166,782 171,291 168,500 175,240 30050 Supplemental Roll 187,428 127,500 80,000 81,400 30100 Prior Year Property Tax (7,926) (15,000) (10,000) (10,000) 30200 Misc. Property Taxes 1,951 2,000 2,000 2,000 30250 Interest Penalties <° Delinquencies 28,315 25,000 2.5,000 25,000 Total Property Taxes 4,276,862 4,289,109 4,360,500 4,532,440 Other Taxes 31010 Sales Tar. 2,707,203 2,574,591 2,915,591 3,534,718 - 31011 Sales Tax Compensation Fund 908,042 913,409 913,409 823,282 31200 Transient Occupancy Tax 851,249 875,000 925,000 875,000 31210 Franchise Tax 1,393,584 1,408,000 1,408,000 1,419,000 31215 PEG Fees 80,932 - - - 31250 Property Transfer Tax 390,523 313,000 247,000 235,000 Total Other Taxes 6,331,533 6,084,000 6,409,000 6,887,000 subventions - State: - 31340 Homeowners Exemption 30,215 30,000 30,000 30,000 31700 Motor Vehicle in Lieu (VLF) 25,887 25,010 25,010 - 31701 VLF - Property Tax in Lieu 4,836,213 5,108,904 5,108,904 5,313,400 Total Subventions -State 4,892,315 5,153,914 5,163,914 5,343,400 Fronn Othar Agencies 31900 I ntergovt Revenue -Other Cities 600,000 - 337,500 337,500 - - Total From Other Agencies 600,000 337,500 337,500 - Fines & F0110i"U'es 32150 Vehicle Code Fines 306,431 305,000 277,000 275,000 32200 General Fines - 23,490 25,000 15,000 15,000 32210 Municipal Code Fines 2,445 5,000 1,500 2,500 32230 Parking Fines 221,803 - 200,000 230,000 230,000 32250 Vehicle Impound Fees 14,300 15,000 16,000 15,000 32270 False Alarm Fees 14,375 15,000 20,000 15,000 Total Fines 8: Forfeitures 582,844 565,000 559,500 552,500 Current Service Charges: Building Fces: 34110 Building Permits 316,140 520,729 814,500 381,000 34120 Plumbing Permits 43,495 69,051 101,000 50,800 34130 Electrical Permits 39,591 61,563 96,000 49,500 34140 Mechanical Permits 23,498 58,783 67,700 36,900 34200 Permit Issuance Fee 65,499 74,827 102,000 53,400 34250 Inspection Fees 6,143 10,760 13,000 19,000 34300 Plan Check Fees. 347,769 507,583 639,600 455,200 34310 Plan Retention Fee 22,576 14,440 39,500 15,400 34350 SMTP Fees (918) 6,917 9,900 4,700 34355 Building Standards Adm Fee 1,379 2,256 3,300 1,600 34415 Waste Reduction Fees 800 500 500 500 Sub -Total 865,977 1,327 409 1,887,000 1,068,000 Planning Fcc-s: 34430 Current Planning Fees 87,921 200,000 200,000 220,000 34552 Willow Heights Developer Fees - 1,770,000 1,890,()00 840,000 34554 Willow Heights Park Impr Fees - 453,846 484,600 215,400 34560 Business License Fees 20,296 22,000 22,000 22,000 34561 Business License Late Fees 3,516 3,000 3,000 1,500 34562 Business License -SB1186 1,767 - 1,767 2,200 Sub -Total 113,500 2,448,846 2,601,367 1,301,100 til CITY OF DIAMOND BAR GRIERAL FUND ESTMATED REVENUE FY 2015-16 Total Current Service Charges FY 2013-14 Fa" 2014-15 FY 2014-15 FY 201516 Use ofi Money and Fropei-ty: Actual Adjusted Projected P'ropo'sed Engineer.ng Fees: 163,700 170,000 _ 36110 34610 Engr- Plan Check Fees 131,250 3Q000 30,000 20,000 34620 Engr- Address Change Fee 4,360 5,000 3,000 2,500 34630 Engr- Encroachment Fees 72,080 .75,000 75,000 75,000 34640 Engr- Inspections Fees 85,153 60,000 30,000 20,000 34650 Soils/Traffic/Mist Engring Fees 25,818 25,000 25,000 20,000 34662 Waste Hauler Pees 89,319 90,302 90,300 90,934 34665 Industrial Waste Fees 34,462 30,000 30,000 30,000 Parks & Fields Rental Sub -Total 442,442 315,302 _ 283,300 258,434 Recreation Fees: 3,100 3,100 500 36635 34720 Community Activities 54,365 88,475 55,000 88,380 34730 Senior Activities 50,427 66,441 50,500 61,140 34740 Athletics 79,751 104,399 80,000 109,079 34760 Fee Programs 256,590 262,798 250,000 272,000 34780 Contract Classes 292,961 275,000 270,500 270,500 34800 Special Event Fees 108,748 105,000 110,000 110,000 Property Damage- Parks Sub -Total 842,842 902,113 816,000 911,099 Total Current Service Charges 2,264,762 4,993,670 5,587,667 3,538,633 Use ofi Money and Fropei-ty: 36100 Investment Earnings 136,236 163,700 170,000 182,000 36110 Unrealized Gain/(Loss) on Invests 102,558 - - - 36120 Gain/Loss On Sale of Investments 10,003 11,000 11,000 10,000 36600 Returned Check Charges 158 225 150 225 36610 Rents & Concessions 199,904 226,300 210,000 186,000 36615 DB Center Rental 694,810 635,000 670,000 670,000 36618 Facility Security 26,066 25,000 27,000 25,000 36620 Heritage Plk Bldg Rental 20,253 20,000 20,000 20,000 36625 Parks & Fields Rental 20,230 20,000 15,000 20,000 36630 Sale of Fi red Assets 8 _ 3,100 3,100 500 36635 Proceeds from Sale 2,282,406 - - - 36637 Film Permits 987 1,000 1,500 1,500 36640 City Store Sales - 200 100 - 36650 Sate of Printed Material 3,259 6,500 6,500 6,500 36660 Donations 5,642 750 750 500 36800 Property Damage - Pub Wks 12,825 2,500 2,500 2,500 36810 Property Damage- Parks 771 500 500 500 36900 Miscellaneous Revenue 12,330 4,000 5,000 5,000 Total Use of Money and Property 3,528,446 1,119,775 1,143,100 1,130,225 Cost Relrnlaurserna nts 36950 Cost Reimbursements 40,561 121,500 95,000 .87,500 Total Cost Reimbursements 40,561 121,500 95,000 87,500 Transfers In-0ther Funds: 39012 Transfer In - Law Enforcement Fun( - 200,000 - 200,000 375,835 39111 Transfer In - Gas Tau Fund 979,032 1,041,063 1,041,063 1,000,000 39115 Transfer In - Int. Waste Mgt. Fd 60,455 59,698 59,698 60,056 39116 Transfer In - Traffic Mitigation Fund 150,000 - - - 39123 Transfer In - Safe Parks Fd 85,931 130,320 142,557 40,910 39126 Transfer In - COPS Fund 84,057 109,462 91,000 102,186 39127 Transfer In - Narc Asset Forfeiture 66,637 - - - Total Transfers In -Other Funds 1,426,112 1,540,543 1,534,318 1,578,997 Fund Balance Pesci res Use of Fund Balance Reserves 1,156,277 2,293,070 1,515,973 3,481,273 GENVI?AL FUNDTOTAL 25,09 /112 26,508,081 26,706,472 27,131,968 UTY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSM FYI 5-16 BUDGET $27,131,46© PROPERTYTAXES 4,532,440 Current Secured (30010) Amount Budgeted: 4,253,600 Assumes 4% increase in properly tax roll 4,258,800 Current 0lnsecured (30020) Arnount Budgeted: Southern CA Edison 176,240 Assumes 4% increase in property lax roll 130,000 175,240 _ Verizon FIOS 175,000 Clear Channel 28,000 Supplemental Roil (36060) Amount Budgeted: ®1,400 Historical - Based on home sales 8, home improvements 81,400 Prior Year Property Tax (30100) Amount Budgeted: (10,000) Historical - Based on re -assessments and overcharges ('10,000) Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical 2,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 26,000 Historical 25,000 ------- OTHERTAXES 6,867,000 Sales "Pax (31010) Amount Budgeted: 3,534,716 Based on HdL FY 15/16 projection 3,534,718 Sales Tax Compensation Fund (31011) Amount Budgeted: 623,2002 Based on Hdl FY 15/16 projection 823,282 Transient Occupancy Tax (31200) Amount Budgeted: ®76,000 Based on 2014/15 estimated 875,000 Franchise Tax (31210) Amount Budgeted: 1,419,000 Southern CA Edison 416,000 The Gas Company 130,000 Time Warner 310,000 Verizon FIOS 175,000 Clear Channel 28,000 Solid Waste -based on 5% of gross receipts 360,000 Property Transfer Tax (31260) Amount Budgeted: 235,000 Based on property sales 235,000 SUBVENTIONS - STAT E 5,341400 Homeowners Exemption (31340) Amount Budgeted: 30,000 Historical 30,000 Motor Vehicle In Lieu (31700) Amount Budgeted: This revenue has been eliminated by die State - VLH Property Tx in Lieu (31701) Amount, Budgeted: 6,313,4.00 Based on current yr +4.00% growth 5,313,400 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET IASGUSSM FY15-16 Gage 2 FINES & FORFEITURES 562,�aa Traffic Pines (32150) Amount Budgeted: 275,000 Based on current yr 275,000 General Pines (32200) Amount Budgeted: 15,000 Based on current year 15,000 Municipal Code Eines (32210) Amount Budgeted: 2,500 Data ticket 2,500 Mochanieal Permits (34.140) Amount Budgeted: 36,900 Parting Fines (32230) Amount Budgeted: 36,900 230,000 Data ticket Amount Budgeted: 230,000 53,400 Permit Issuance Fee 53,400 Vehicle Impound Pees (32250) Amount Budgeted: 15,000 Based on current yr 15,000 Pian Check Fees (34309) Amount Budgeted: 455,200 Fare Alarm b=ees (32270) Amount Budgeted: 455,200 15,000 Newly Implemented Program Amount Budgeted: 15,000 15,400 Plan Retention Fee 15,400 C1i€tG;ENT SERVICE C;IvARGES: Amount Budgeted: 3,538,133 Building Permits (34.110) Amount Budgeted: 331,000 Building Permit Fees 381,000 Plumbing Permits (34120) Amorami[ Budgeted: _ 50,ED®® Plumbing Permit Fees 50,800 Electrical Permits (34.130) Amount Budgeted: - 49,500. Electrical Permit Fees 49,500 Mochanieal Permits (34.140) Amount Budgeted: 36,900 Mechanical Permit Fees 36,900 Permit Issuanoe Fee (34200) Amount Budgeted: 53,400 Permit Issuance Fee 53,400 Inspection Fees (34.260) Amount Budgeted: 19,000 Inspection Fees 19,000 Pian Check Fees (34309) Amount Budgeted: 455,200 - Plan Check Fees 455,200 Plan Retention Pee (34310) Amount Budgeted: 15,400 Plan Retention Fee 15,400 SIMP Fees (34350) Amount Budgeted: 4,700 Primarily remitted to State 4,700 Building Standards Adm Fee (34355) Amount Budgeted: 1,600 Primarily remitted to State 1,600 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET ®)SCUSSMN FY1 $-16 PLANI'lat€G FEES: Current Planning Pere (34430) Amount Budgeted: 220,000 Planning Fees 220,000 W9I0®ue Heights Developer [gees (346552) Amount Budgeted: ©40,000 56 Units during FY 15/16 Amount Budgeted: 840,000 2,600 Address Change Fee 2,500 0° clove Heights Park fmpr Fees (34004) Amount Budgeted: _ 215,40® 56 Units during FY 15/16 215,400 Engr - InspectIons Fees (34640) Amount Budgeted: 20,000 Business License Fees (34560) Amount Budgeted: 20,000 22,000 Business License Fees Amount Budgeted: 22,000 20,000 Soilsf -Iraific/Misc Engineering Fees 20,000 Business License Late Fees (34561) Amount Budgeted: 1,500 Business License Late Fees 1,500 Industrial Waste Fees (34665) Amount Budgeted: 30,000 Business License SB1186 (34562) Amount Budgeted: 30,000 2,200 Business License SBI 186 Feces 2,200 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 20,000 Engineering Plan Checl: Fees _ 20,000 RECREATION FEES Community Activities (34726) City Birthday Party Haunted House/Fall Fesiival Adult Excursions DB4Youth Winter Snowfest Candy Cane Crag Fair Concerts in the Park Bridal Show Amount Budgeted: 54 18,900 2,500 29,700 8,655 7,250 4,375 2,000 15,000 €48,386 Engr -Address Change Fee (34620) Amount Budgeted: 2,600 Address Change Fee 2,500 Engr - Encroachment Fees (34630) Amount Budgeted: 75,000 Encroachment Fees 75,000 _ Engr - InspectIons Fees (34640) Amount Budgeted: 20,000 Inspection Fees 20,000 Engr - Soils/Trai'ficfrAisc Engr Pees (34650) Amount Budgeted: 20,000 Soilsf -Iraific/Misc Engineering Fees 20,000 Waste Hauler Fees (34662) Amount Budgeted: 90,534 Street Sweeping Fees. 90,934 Industrial Waste Fees (34665) Amount Budgeted: 30,000 Industrial Waste Fees 30,000 RECREATION FEES Community Activities (34726) City Birthday Party Haunted House/Fall Fesiival Adult Excursions DB4Youth Winter Snowfest Candy Cane Crag Fair Concerts in the Park Bridal Show Amount Budgeted: 54 18,900 2,500 29,700 8,655 7,250 4,375 2,000 15,000 €48,386 Senior Activitos (34730) Senior Excursions Senior Activities CITY OF DIAMOND BAR GEMER f FUND REVENUE BUDGET DISCUSSION FY13-16 Amount Budgeted: 36,315 24,825 61,140 Athletics (34740) Amount Budgeted: 100,070 Youth Baseball Youth Indoor Soccer - Mt Calvary Youth Basketball Adult Volleyball Adult Basketball 19,044 12,696 36,619 4,000 36,720 Pee Programs (34760) Amount Budgeted: 272,000 Day Camp 159,000 Tiny Tots - 113,000 Contract Classes (34780) Amount Budgeted: 270,9900 Contract Classes 270,500 Special Event Pees Anount Budgeted: 110,000 Calvary Chapel - Sheriff 110,000 USE OF MOME`€ AMD PROPERTY 1,217,725 Interest Earnings (36100) Amount Budgeted: 182,000 182,000 Gain ®n Sale of Invest (36110) Amount Budgeted: 10,000 Gain on sale of investments 10,000 _ Returned Check Charges (36600) Amount Budgeted: 22.63 Based on 15 returned checks/year 225 Rents & Concessions (36610) Amount Budgeted: 186,000 Soda Machine Contract -- Parks 6,000 Cell Site Contracts (1) - Peterson Park 58,000 Cell Site Contract -- Eastgate Road Access - 10,000 Cell Site Contracts (1) -- Pantera Park 26,000 Cell Site Contracts (3) -- DBC 80,000 Cell Site Contract - Next G./Crown Castle Micro Sites 6,000 "`Cell cite revenue is used for maintenance in Peterson, Pantera and Summit Ridge/DBC parks Diamond Bar Center Rental (36613) Amount (Budgeted: 670,000 Diamond Bar Center Rental 670,000 Facility Securi4,(3661'.) Amount Budgeted: 25,060 Facility Security 25,000 Heritage Parts Bldg Rental (36620) Amount Budgeted: 20,000 Heritage Park Community Center Rental 20,000 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET D@SCUSSM FY15-16 Page 5 Parks & Fields Rental (36626) P"li-no nt Budgeted: 20,000 Pantera Park activity Room Rental _ 5,000 Picnic Peserva`dons 12,000 Ball Field Rental 3,000 Sets of Fixed Assets (36630) Amount Budgeted: 5®® Surplus equipment _.._� 500 Fii m Permits (36637) Amount Budgeted: 1,500 Film Permits 1,500 Sale of Prinked Material (36630) Amount Budgeted: _ 6,500 Misc plans &. specs, etc.. 6,500 Donations (36660) Amount Budgeted: 500 Donations 500 Property Damage - Pula Wks (36'.00) Amount Budgeted: 2,500 -- Property Damage 2,500 Property Darnage e Parks (360810) Amount Budgeted: 500 " Property Damage - 500 Dlisceiianeous Revenue (36900) Amount Budgeted: 5,000 Miscellaneous Revenue 5,000 Cost Reimbursements (36950) Amount Budgeted: 37,300 Recoverable legal fees from code enforcement cases 73,000 Miscellaneous 14,500 TRANSFERS IN - OTHER FUNDS 1,578,997 Transfer In - Law Enforcement Fund (39012) Amount Budgeted: 373,535 Use prior year's savings toward increase in public safety budget 375,835 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 1,000,006 Utilities (001-5510-42126) 75,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 925,000 Transfer In - Int. waste Mgt Fd (39115) Amount Budgeted: 60,066 Street Sweeping (001-5554-45501) 45,066 Storm Drainage (001-5554-45512) 15,000 Transfer In - Traf G Imp Fund (39116) Amount Budgeted: Transfer In - Traffic Imp Fund - Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 40,910 Youth Master Plan Implementation 5,910 Landscape Maintenance 35,000 Transfer In - COPS Fund (39126). Amount Budgeted: 102,186 Law Emorcement Technician Position 92,186 DB Fingerprinting Program 10,000 1 UTY OF MAMOND DAR GENERAL FUND REVENUE BUDGET MSCUMON FYI S-1 6 Fund Balance Peservas Arnuount Budgeted: 3,48.1,273 3,481,273 Economic Develogmeni Exp 316,675 Transfer -Out - LLADS 279,032 Transfer -Out- CIP (Parks Projects) 644,916 Transfer -Out - CIP(Streets Projects) 2,080,717 Parkway Curb Removal 129,933 Document Scanning 20,000 General Plan 10,000 a \ 6 (1 / / /\ j LU w A E U Z LL1 (a ga � EL E z LULU z LU 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO ON N M M N - CO N CO O CO n c4 N� O N N Mi C0 N N O O N N M N r 070 rN W ci C9 I� M Ci M-OO1� 67M O I� O M r -- N- M M C N O M CO N N r CO M W M N CO 01) M d7 G: CG 0 0000 00000 � N �-ci'N-G7OlO ci N N O MCO n Q O 0 M C7i O CO N lO r v 03 O 03 NCO CO N N 0 0 O CG O M CO M CO - Q O O o M O M M r -- N 0 O O O O N N d E@ C CL 73 d O1 < U< C E® O Vl C 4f i Y L G N OJ U a� E O- C jQ_ O r � E o NCu > E 0 o > a o 0 O 3 E c n5 �'® mO� o'�o O o L .- c - Uoc�U5,0,cU) aE `p C .O .Q O C U .'C-- O C U E i E U� s T' U 0 Lu U U L :C M S O U C W J U L< W fy D_ CO 7: D- W Or Jam' U r r o COO COO W 0 ON ON ON Oro COO GOA o COO O M N CO CO 0 O N :.9 O OOo O N OO OOCOOOM NN o O 00- OM OOOo' OOM OO G' C O O CO N I� O (0 CO r CO O O N M N I� 03 N0 O �i Lo � N n N_ 0MvO M G: 00000000000 C O. 00 O O 0 0000000000 O O O O0 O O O O N O O N N W N O O O N N I N O O N r N - O O N f� N Nom- N M N N N N no m M N O) M O O O O O O O O O N 0 0 0 OC O O M O M N 0 0 0 N o N T O m o a I N N 0 o n O O O' O COO M3 N O G7 CO - CO N- O N Q) N N N O O It- W N M I W M M N O M �t M O N N M N OrN-O O M -O60O UM G M NCO O ' cG NOM"N N N M M M OK r -ON= d N OO O. O O O O O O O O O 0 0 0 0 0 0 O O :f o O O O O N O O N O 0O O l O O N O O o O N CO N O O N O CON = N 00 N N O N N M d 03 O m I� M N O N G) N �' - G] C6 -m ri 16- N - - 0N, M N W - c NO- -OON N no COO �O nmo of 0 ri r O- O r r M N O 0'1 N N N N M CO N O N � r O c M d7 O O N m CO CO M N m G7 M O M N Cis 1-� N m r M 05 MCO G) CO G) c CO N CON lO M m M O 1 N N M O M O O I a r N I NN C' M- Or NNMMN M -M N M N N d E@ C CL 73 d O1 < U< C E® O Vl C 4f i Y L G N OJ U a� E O- C jQ_ O r � E o NCu > E 0 o > a o 0 O 3 E c n5 �'® mO� o'�o O o L .- c - Uoc�U5,0,cU) aE `p C .O .Q O C U .'C-- O C U E i E U� s T' U 0 Lu U U L :C M S O U C W J U L< W fy D_ CO 7: D- W Or Jam' U J M. IM "a m a 61 CITY OF DIAMOND BAR m CITY OF DIAMOND BAR ESTIMATED EXPEN®iT@ RES SUMMARY LEGBLATIVE SEPMCES Fy 2015-16 OrgailiZAHO U *: 001-4010 through 001-4030 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES FROPRSSiONAL SERVICES CAPITAL. OUTLAY DEPARTMEENT TOTAL IFY 2013-14 VY 2014-15 FY 2014.15 FY 2015-16 ActupB Adjust9d Projected PPoposed 865,834 858,362 858,250 896,716 1,951 2,200: 2,500 2,500 186,617 90,290 83,990 277,840 258,582 411,000 416,000 371,500 1 w.w 68.6% Total Department Expenditures - $1,548,666 $1,312,984 $1,361,852 $1,360,740 $1,548,556 DEPARTMENT INCLUDES: City Council $171,394 City Attorney 250,000 City Manager/City Clerk's Office 1,127,162 a LEGISLATIVE SERVICES City Attorney City Council 2.0.3% Y4 x r r" a w E se u City mgr/City s Clerk's Office 1 w.w 68.6% Total Department Expenditures - $1,548,666 a CITY OF DIAMOND BAA ESTWfA I ED EXPENDITURES FY 20,15-1 G DiliIiAk s MEjljT:..:: -Leaislati ie=........ : €o9k"f1.9[W:=Summary:: FY 2014-155 ROAI1€�rfOM 001-4D10:ta40u0 PROFESSICIIAL SERVICES 44000 Professional Services FY 2013-14 FY 2014-155 FY 2014-15 FY 2615-16 44020 Prof Svcs- General Legal A.cltaal Adjus,cd Projcciles9 Proposem PERSONNEL 3FIRVICES Prof Svcs -Special Legal 9,977 15,000 15,000 40010 Salaries 619,445 595,471 603,410 594,387 40020 Over -Time Wages 184 1,000 1,000 1,000 40030 Part Time Wages - OUTLAY 29,920 40070 City Paid Benefits 7,369 - 12,658 9,379 11,225 40080 Retirement 99,934 '105,761 101,300 100,636 40083 Worker's Comp, Exp, 7,373 7,874 7,058 7,694 40084 ShorJLong Term Disability 2,939 3,359 2,700 3,240 40085 Medicare 10,248 9,561 10,725 11,563 40090 Cafeteria Benefits 118,340 122,678 122,678 137,052 TOTAL PERSONNEL 865,834 858,362 858,250 895,716 SUPPUES - 41200 Operating Supplies 1,951 2,200 2,500 2,000 41300 Small Tools & Equipment - - - 500 TOTAL SUPPLIES 1,951 2,200 2,500 2,500 OPERATING EXPENDITUPES 42112 Photography 366 500 500 750 42115 Advertising 849 8,000 8,000 10,000 42124 Technology - 4,200 4,200 4,500 42125 Telephone 5,139 4,700 4,700 2,700 42130 Rental/Lease of Equipment 1,342 2,000 2,000 2,000 42200 Equipment Maintenance - - - - 42315 Membership & Dues 1,509 3,300 3,000 3,500 42320 Publications 6,237 7,450 7,450 7,450 42325 Meetings 4,549 4,200 4,200 10,000 42330 Travel -Conferences 22,610 26,000 20,000 28,000 42335 Travel-Mileage&Auto Allow 28,594 28,940 28,940 28,940 42340 Education P. Training 198 1,000 1,000 - 1,000 42390 Elections 115,224 - - - 179,000 TOTAL OPERATING EXP. 186,617 90,290 83,990 277,840 PROFESSICIIAL SERVICES 44000 Professional Services 51,734 171,000 171,000 121,500 44020 Prof Svcs- General Legal 92,812 100,000 95,000 125,000 44021 Prof Svcs -Special Legal 9,977 15,000 15,000 25,000 44023 Prof Svcs - Sp Lgl-Code Enf 104,059 125,000 135,000 100,000 TOTAL. PROF SVCS 258,582 411,000 416,000 371,500 CAPITAL OUTLAY 46220 Furniture - - - _ DEPARTMENT TOTAL 1,312,984 1,361,852 1,360,740 1,548,556 CITY OF DiAM, ONO BA AC T IVffY COMM, C?Id TARY 2015-2®16 ®IV118110H TITLE: CITY COUNCIL DIVISION NO. 4010 The City Council is the legislative and poiicy-making Foody for the City of Diamond Bar. (rive council members are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies; and adopts such regulatory measures as may be necessary for the mutual protection of the community. Council members also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. City Council Members 5.0 M CITY OF MAMOND BAR ESTIMATED EXPENDITURES FY 2016-16 4�r*P.%G.TPx"9;e44i: ':- Leoislaiive�: t0§1f6�P�R9 :�:� Gny Council �er���A�A�o�sva: ooi-colo M FY 2013-14 C1° 2014-15 FY 2014-1L FY 2015-16 Actual Adjuscod PrLiec£ed Ps'Oposod PERSONNEL SER`V[CES 40010 Salaries 45,472 44,760 44,760 44,760 40070 City Paid Benefits 2,304 5,979 2,700 5,993 40080 Retirement 5,815 5,457 7,300 5,375 40083 Worker's Comp. Exp. 375 358 358 358 40085 Medicare 1,566 1,258 1,925 1,255 40090 Benefit Allotment 57,326 55,871 55,871 72,000 T®TAL PERSONNEL 112,860 114,683 112,914 129,744 SUPPLIES 41200 Operating Supplies 438 700 1,000 500 i OTAL SUPPLIES 438 700 1,000 500 OPERATING EXPENDITURES 42112 Photography 366 500 500 750 42125 Telephone 2,625 2,700 - - 2,700 2,700 42130 Rental/Lease of Equipment 1,342 2,000 2,000 2,000 42315 Membership & Dues 35 - 300 - 500 42320 Publications - 200 200 200 42325 Meetings 1,101 1,200 1,200 1,000 42330 Travel -Conferences 6,990 16,000 10,000 16,000 42335 Travel -Mileage & Auto Allow 18,163 18,000 18,000 18,000 42340 Education & Training 5 - - - iOTALOPERATING EXP. 30,627 40,900 34,600 41,150 DIVISION TOTAL 143,925 156,283 148,514 171,394 M PERSONNEL SERVICES CITE' OF DIAMOND BAR CIT "W COUNCIL (001-4010) BUDGET DISCUSSION FYI S-16 $171,304 personnel (40010=40003) Amount Budgeted: 120,744 City Council Members ($746/mo + 13ene's) 5.00 CC SUPPLIES Operating Supplies (41200) Arnount Budgeted: 500 Misc Office Supplies 500 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 750 Council Photos 750 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo) 2,700 Rental6Leaoe of Equipment (42100) Amount Budgeted: 2,000 Cable Modems 2,000 Membership & Dues (42615) Amount Budgeted: Soo ICSC 500 publications (42020) Amount Budgeted: 200 CALPEE( 200 Misc Meeting (42325) Amount Budgeted: 1,000 League, Chamber, Misc 1,000 Travel-Conffarences (42560) Amount Budgeted: 16,000 League, CCCA, Nati League, SCAG, 16,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 1®,000 Auto Allowance - 300/mo X 5 18,000 Education & training (42342) Amount Budgeted: 67 CITE' OF DIAMOND BAR ACTIVITY COMMENTARY 2015-2016 DIVISION TITLE, CITY ATTORNEY DIVISiOh9 NO. 4020 The City Attorney acts as 'the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Woodruff, Spradlin & Smart, APC. In addition to the general legal services provided by Woodruff, Cpradlin & Smart, the City periodically has the need dor legal service related to personnel issues and code endorcerment prosecution. The budgets for these services are contained with in this Division. Under special legal circumstances, the City may he required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. Also included in this division is the budget for the City Prosecutor dor issues related to code enforcement. Total Positions 0.00 a CITY OF DIAMONDBAR ESTIMATED EXPENDITURES F9" 2015-16 ®1l/&50,x.. City RYorri�y (®RGC1EoION ?#; 001..=020 0NISION TOTAL 206,848 240,000 245,000 250,000 m 5V 2013-14 0Y 2014.15 F2 2014.15 LV 2016-16 zket, sal Adjusted Projected Proposed PROFESSVOBNAL S00Ld60GS 44020 Prof Svcs - General Legal 92,812 100,000 95,000 125,000 44021 Prof Svcs - Special Legal 9,977 15,000 15,000 25,000 44023 Prof Svcs - Sp Lgl Code En, 104,059 125,000 _ 135,000 100,000 TOTAL LPPOF SVCS 206,848 240,000 245,000 250,000 0NISION TOTAL 206,848 240,000 245,000 250,000 m CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DMCUSSION FY 10-16 TOTAL BUDGET PRO ESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 125,000 City Attorney 125,000 Speciall LcgaV Secs (44021) Amount Budgeted: 25,000 Special Litigations 15,000 City Labor Attorney 10,000 SpecW Legal Svcs e Code Ent (44023) Amount Budgeted: 100,000 City Prosecutor, County Dist Atty, Misc. 100,000 I Cl T Y OF DIAMOND BAR ACTWITY COMM, DENtTAlly 2015-2010 D1F 00H TITLE: CITE' MANAGER 6 CLERK DiViSlON NO. 4030 The City Manager/City Clerk's Office budget provides for continued administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel. As such, the Manager establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration ofthe annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is the responsible for the management of all of the City records and is the custodian of the City seal. This position also acts as the chief election officer for the City for municipal elections. The City Clerk prepares all necessary documents for the City Council public hearings, posts notices and copies df ordinances as required by law. The Clerk is also responsible for the maintenance of the Municipal Code. Administrative and clerical support to the City Council members is also provided through the City Manager/City Clerk's office. City Manager 0.80 Deputy City Manager 0.725 City Clerk 1.00 Sr. Management Analyst 0.50 Management Analyst 0.225 Administrative Assistant 1.00 Senior Office Specialist 0.30 Total (Positions 4.55 71 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES Fy 2015-16 PERSONNEL SEPVgICES 40010 Salaries 40020 Over -Time Wages 40030 Part Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp, 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42390 TOTALPERSONNEL NNEL SUPPLIES 41200- Operating Supplies 41300 Small Tools 8: Equipment TOTAL SUPPLIES CPrRAT&6*9O EXPENDITURES 42115 Advertising 42124 Technology 42125 Telephone 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage& Auto Allow 42340 Education & Training 42390 Elections 7,516 TOTAL OPERAT6i EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CAPITAL OUTLAY 46200 Office Equipment TOTAL CAPITAL OUTLAY I10l TOTAL pSE�A.L'T"17Lf3d.:�-� L gislative D@'tI�l9.51 �:� G�iyManage,fGierl:� O1;OA1'EI�A e tOfi�& O...... 3D FY 2013-14 FY 2014=15 FY 2014-15 FY 2015-16 Actual Ad,,ustrr3 Pr0jCBed Proposed 573,973 550,711 558,650 549,627 '184 1,000 1,000 1,000 29,920 5,065 6,679 6,679 ,5,232 94,119 99,304 94,000 95,261 6,998 7,516 6,700 7,336 2,939 3,359 2,700 3,240 8,682 8,303 8,800 10,304 61,014 66,807 66,807 65,052 752,974 743,679 745,335 _766,972 1,513 1,500 1,500 1,500 T 500 1,513 1,500 1,500 2,000 849 8,000 8,000 10,000 - 4,200 4,200 4,500 2,514 2,000 2,000 - 1474 3,000 3,000 3,000 6,237 7,250 7,250 7,250 3,448 3,000 3,000 9,000 15,620 10,000 10,000 12,000 10,431 10,940 10,940 10,940 193 1,000 1,000 1,000 115,224 - - 179,000 155,990 49,390 49,390 236,690 51,734 171,000 171,000 121,500 51,734 171,000 171,000 121,500 962,211 965,569 967,226 1,127,162 -172 CITY OF DIAMOND BAR WY MANAGER / CLERK (001=4030) BUDGET D(SCUS8110 FY16-16 AL BUDGET $1,127,102 Personnel (40010=40093) Arnount Budgeted: 734 472 City Manager Deputy City Manager City Clerk Sr. Management Analyst Management Analyst Administrative Assistant Senior Office Specialist Part Time Intern Program 0.80 FTE 0.725 FTE 1.00 FTE 0.50 FTE 0.225 FTE 1.00 FTE 0.30 FTE 4.55 FTE 2,000 hours 32,5500 SUi�F'3_lES Operating Suppiles (41200) Amount Budgeted: 1,500 Office Supplies 1,500 Small T®pls Duipment (413®0) Amount Budgeted: 500 Council Meeting Display Stands 500 OF'ERA"I"BPdG E>4E='ENC8i94912BS Advertising (42110) Amount Budgeted: 10,000 Public hearing notices 10,000 Technology (42124) Amount Budgeted: 4,000 Technology Allowance - CM, DCM, CC, Sr. Mgmt Analyst 4,500 Telephone (42120) Amount Budgeted: Moved to Technology Membership & Dues (42315) Amount Budgeted: 3,000 ICMA CMfDCM MMASC (4) DCM/SMA/MA SGVCMA ICSC SGVACM CCAC, IIMC, Natl Notary Assn, Nat] Parliamentarians Publications (42320) Amount Budgeted: 7,200 CA Public Sector Directory, Various 7,250 City Attorney's Handbook from LOCC West Code Updates Meetings (42325) Amount Budgeted: 9,000 Meeting Supplies/Equipment 9,000 i CITY OF DIAMOND BAR U TY MANAGER F CLERK (001-4030) BUDGET DISCUSSION FYI S-16 Page 2 Travel -Conferences (42330) Amount Budgeted: 12,000 LOC Annual Conference (San Jose, CA) 12,000 LOC CM Cepa. Meeting CCCA (Indian Wells, CA) APIA (San Francisco, CA) MMASC (Indian Wells, CA) ECSC (Las Vegas, NV) Other Travel-Nl leage & Auto Nlcr f (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements CM Auto Allowance ($500/mo) CCM Auto Allowance ($250h -no) City Clerk Auto Allow ($120/hno) Education & Training (42340) Arnount €Budge't'ed: 500 6,000 3,000 1,440 1,000 Elections (42390) Amount Budgeted: 170,500 County Consolidation Services Noticing Professional Services - Consulting Transcription Services PROFESSOVAL SERVICES 170,000 5,000 2,000 2,000 Professional SaMces (44000) Annou nt Budgetcd: 121,500 Minute Secretary - City Council Minutes 10,000 Lobbying Svcs - Gonsalves $3,000/mo 36,500 Municode Supplement 10,000 Document Scanning 50,000 Miscellaneous 15,000 OAPHAL OUTLAY Miscellaneous 74 Department «Admin. & Support Safety Program OR ITT OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY AdmWstration and Suppovk FY 201 G-16 001-4060 through 001-4080 DEPARTMENT INCLUDES: Fp' 2013-14 FY 2014.16 FY 2014-16 EY 2016-16 303,801 Actual Adjusted Proiecbd Proposed General Government 327,770 Civic Center 502,390 PERSONNEL SERVICES $1,543,706 $1,760,948 $1,766,524 $1,751,553 SUPPLIES 133,656 115,950 111,250 120,400 OPERATING EXPENDITURES 880,372 1,019,070 1,002,650 1,131,836 PROFESSIONAL SERVICES - 565,902 778,989 773,279 703,300 CONTRACT SERVICES 39,206 54,500 54,500 57,000 CAPITAL OUTLAY 187,727 239,930 218,728 60,400 DEPARTMENTTOTAL $3,350569 3,969,387 $3,926,931 $3,824,489 DEPARTMENT INCLUDES: Finance $670,295 Human Resources 303,801 Safety Program 17,450 Information Systems 994,611 General Government 327,770 Civic Center 502,390 Public Information 691,497 Economic Development 316,675 Finance 17.5% Public Information 18.1% General Govt 8.6% Safety Program 0.50% Info Systems 26.0% Human Resources 7.9% Economic Civic Center Development. 13.1% 8.3% Total Department Expenditures , $3,324,489 76 CITY OF DIAMOND BAR ES T Mt TED EXPENUTURES FY 2019-16 UVISION Summary:_: - ORGANIZW IOWA001:40 50 to 4096,: PROFESSIONAL SERVICES 44000 Professional Services 453,063 FT' 2013.14 FY 2014--15 FY 2014-15 FY 201316 62,729 48,760 Actuall Adjusted Projectad Proposed 54,000 54,000 57,000 TOTAL PROF SVCS PERSONNEL SERVICES 773,279 703,300 40010 Salaries - 1,122,932 1,269,330 1,284,422 1,266,640 40020 Over -Time Wages 16,200 15,700 13,700 9,500 40070 City Paid Benefits 14,089 17,293 16,085 16,651 40080 Retirement 185,579 224,288 216,003 222,466 40083 Worker's Comp. Exp. 15,746 18,041 17,646 17,359 40084 Shorb Long Term Disability 6,786 7,588 6,858 - 7,566 40085 Medicare/Social Security 17,207 19,052 19,654 19,034 40086 Post Retirement Benefits 7,972 7,200 7,200 - 7,500 40090 Benefit Allotment 153,827 177,456 177,456 177,336 40093 Benefit Adm/Unemployment 3,368 5,000 7,500 7,500 TOTAL PERSONNEL 1,543,706 1,760,948 1,766,524 1,751,553 SUPPLIES 41200 Operating Supplies 79,017 79,000 75,500 76,650 41300 Small Tools & Equipment 3,729 17,950 17,750 19,050 41400 Promotional Supplies 50,910 19,000 18,000 24,700 TOTAL SUPPUES 133,656 115,950 111,250 120,400 OPERATING EXPENMTURES 42100 Photocopying 13,167 12,500 .12,500 13,000 42110 Printing 13,72.1 45,750 42,100 114,500 42112 Photography 1,277 1,650 1,650 1,500 42113 Engraving Svcs 1,335 2,000 2,000 2,000 42115 Advertising 46,268 36,500 35,500 52,500 42120 Postage 56,547 83,450 83,450 85,500 42124 Technology - 6,000 6,000 6,000 42125 Telephone 41,063 38,930 40,230 40,400 42126 Utilties 167,886 .160,500 150,500 163,230 42128 Banking Charges 12,751 13,500 10,500 12,500 42130 Rental/Lease of Equipment 140 5,000 5,000 5,000 42140 Rental/Lease of Real Prop 36,760 44,800 44,800 45,870 42200 Equipment Maintenance 9,191 9,000 9,000 5,000 42205 Computer Maintenance 205,620 240,290 240,290 275,300 42210 Maim. of Grounds/Bldgs 172,952 179,340 179,340 180,521 42310 Fuel 3,549 5,000 5,000 2,000 42315 Membership & Dues 42,068 50,220 50,450 49,635 42320 Publications 2,421 3,250 3,150 3,250 42325 -Meetings 16,313 19,550 19,100 9,800 42330 Travel-Conferences/Research 10,922 15,800 10,700 19,650 42335 Travel -Mileage & Auto Allow 9,271 10,090 10,090 10,190 42340 Education & Training 6,214 23,150 19,500 19,490 42341 Employee Tuition Reimb 46 3,000 3,000 3,000 42345 Pre -Employment Screening 6,283 7,000 5,000 7,000 42346 Misc Employee Benefits 1,146 1,300 1,300 1,500 42347 Employee Recognition Pgm 2,454 1,500 2,500 3,500 42395 Misc Expenditures 1,007 - - TOTAL OPERATlVAG EXP. 880,372 1,019,070 1,002,650 1,131,836 PROFESSIONAL SERVICES 44000 Professional Services 453,063 676,229 574,279 566,800 44010 Prof Svcs-Acctg & Auditing 62,729 48,760 45,000 79,500 44030 Prof Svcs -Data Processing 50,110 54,000 54,000 57,000 TOTAL PROF SVCS 565,902 778,989 773,279 703,300 0 CONTRACT EEffVICES 45000 _ Conract Services `iO 39,206 54,500 54,500 57,000 AL CONT PACT SVCS. 39,206 54,500 54,500 57,000 CAL'vHAC C'00TL.A V 46220 Furniture/Fixtures 12,387 41,202 20,000 10,000 46230 Computer Equip -Hardware 114,433 7,790 7,790 17,500 46235 Computer Equip -Software - - - 14,000 46250 Misc Equipment 3'1,191 10,108 - 10108 - 46310 Bldg Improvements-CivicCtr - - - 46410 Capital Improvements 29,716 '180,830 180,830 18,900 187,727 239,930 218,728 60,400 DEPARTMENT TOTAL $3,350,569 $3,969,387 $3,926,931-$3,82a, 489 I DIVISION TITLE: FINAHCE GI`Y OF DIAMOND BAR ACTIVITY COMMENTARY 2015-2010 DIVISION NO. 4.050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds. The f=inance DivisEon processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maimenance, audits, financial reporting, and the refinements and maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. Finance Director 0.90 Sr. Accountant 0.95 Accountant 1.00 Accounting Tech 1.20 Total positions 4.05 79 CITY OF DIAMOND BAR ES MIAp ED EXPEND11TURES FY 2016-10 p�Pi���iuc4ENT ��::Admm � Sappori :-�. 011WSION :-:= Finance okbAimIzAtiom, 001-4000 O0'ERATING EXPENDITURES 42110 Printing FY 2013-14 FY 2014-15. FT' 2014-13 Fy 2015-15 42124 Technology Actual Adjus@ed Pro3ected Proposed PFRSONNEL SERVICES Telephone - - .-. 40010 Salaries 315,253 370,693 392,900 382,325 40020 Over -Time Wages 1,320 1,500 750 1,500 40070 City Paid Benefits 4,294 5,277 5,277 5,366 40080 Retirement 54,000 65,040 64,000 67,759 40083 Worker's Comp. Exp. 2,631 2,886 3,100 3,022 40084 Shorftong Term Disability 1,929 2,200 2,000 2,305 40085 Medicare 4,974 5,743 6,134 5,991 40090 Benc-fit Allotment 45,688 54,408 54,408 57,528 44000 TOTAL PER3ONNGS 430,089 507,747 528,569 525,795 SD'PPUErS Prof Svcs-Acctg & Auditing 34,820 48,760 45,000 79,500 41200 Operating Supplies - 3,005 3,000 3,000 3,000 41300 Small Tools & Equipment - 599 500 300 1,000 TOTAL SUPPUES 3,604 3,500 3,300 4,000 O0'ERATING EXPENDITURES 42110 Printing 3,319 1,250 600 3,000 42124 Technology - 1,200 1,200 1,200 42125 Telephone 519 - - - 42315 Membership & Dues 1,135 1,120 1,250 1,500 42320 Publications 176 300 200. 500 42325 Meetings - 185 250 100 300 42330 Travel -Conferences - 1,855 4,000 1,200 5,500 42335 Travel -Mileage & Auto Allow 3,311 3,500 3,500 3,500 42340 Education & Training 725 4,050 2,500 4,000 TOTAL OPERAI[NG ERP. 11,225 15,670 10,550 19,500 PROFESSiONA@ SERVICES - 44000 Professional Services 5,027 3,750 1,800 41,500 44010 Prof Svcs-Acctg & Auditing 34,820 48,760 45,000 79,500 TOTAL. PROF SVCS 39,847 52,510 46,800 121,000 DIVISION TOTAL 484,785 579,427 589,219 670,295 W CITY OF DIAMOND BAR FINANCE DIMSM (0O1-4000) BUDGET DBSCUSSOOVA F° 15=10 $$070,225 PERSONNEL SERVICES - Pcmonnel(40010-40093) Foto Tine Finance Director Senior Accountant Accountant Accounting Technician SUPPLIES Amount Budgeted: 525,795 0.90 FTE 0.95 FTE 1.00 FTE 1.20 FTE 4.05 FTE Operating Supplies (41200) Amount Budgc-ted: 3,000 Miscellaneous Office Supplies 3,000 Small Tools and Equipment (41300) Arnount_Budgeted: 1,000 Miscellaneous 1,000 OPERATING EXPENDITURES .� Printing (42110) Amount Budgeted: 3,060 Printing of Forms & CAFR 500 Printing of Budget 1,500 Printing of Checks & Forms 1,000 Technology (42124) Amount Budgeted: 3,200 Tecnology Allow - Fin Director 1,200 Memberships & Dues (42315) Amount Budgeted:. 1,500 GFOA 800 C M A 200 SUGA 200 CAPPO 150 CSMFO 150 Publications (42320) Amount Budgeted: FLSA Publications, GFOA Publications, 500 GASB Info Mcetings (42325) Amount Budgeted; 300 Misc-CSMFO, CMIA 300 TraveLConterences (42330) Amount Budgeted: 5,600 GFOA - Location TBD 1,500 CSMFO - (Anaheim x 2 people) 1,000 CMIA - Location TBD 1,000 CalPERS (San Jose x 2 people) 2,000 `Gravel-Mileaac & Auto Allow (42335) Amount Budgeted: 3,600 Misc 500 Auto Allowance - Finance Director 3,000 UTY OF DIAMOND BAR FINANCE DIVISION (009-4050) BUDGET MSCCUMON FY 15-16 Fuge 2 Education 9, Tratning(42340) Amount Budgeted: 4,000 CalPERS Training 500 GFOA Webinars 500 Diehl Evans Payroll Tax Class 1,200 GASS Update 300 CMTATraining 500 Pentamadon Training 1,000 PROFESSIONAL SERVICES Professional Seovlces (44000) Annount Budgeted: E.1,500 CAFR Into 1,000 GFOA Award Program 500 Citywide Fee Study 40,000 Prof Svcs-Acctg & Aud.King Q44®10) Amount Budgeted: 70,50® Audit Contract 32,000 Property Tax Services (HdL) 12,500 Sales Tax Services (HdL) 30,000 Deferred Compensation Fiduciary Consultant 5,000 a CIT OF DDIAMON0 BAR ACTIWY C® MENTA T 2015-2010 DIVISION TITLE: HUMAN RESOURCES DIVISION NO. 4000 The Human Resources Division provides for the management of personnel services. Primary functions include the development, modification and rnanageemens of all employee recruitment, classifications, compensation, education/training and employee relations. Some of these functions are further enhanced and/or developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that impact the workforce. It is the mission of the PRC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting a calendar- of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous grovr"th in the sense of well-being of the City of Diamond Bar work force. PERSONNEL FULL TIME PERSONNEL Human Resources Manager 1.00 Human Resources Technician 1.00 Total Positions 2.00 z CITY DIAMOND BAR ESTIMATED EXPEND T URES FY 2013-16 DEPARTIMEP+i :.Admin & Svpport':�: DIVU10W. Numan Resources:, C3 a�A�SI�Ai94�2-- �;: 001<4030 OIV00N TOTAL 256,266 292,292 271,380 303,801 M FY 2013.14 15T" 2014-155 F" V 2014- f 3 FY 2015-16 Actuat Adgusted Projected PERSONG9EL SERIACES __.-_ -proposed 40010 Salaries 165,614 174,567 160,000 178,265 40070. City Paid Benefits 1,961 2,691 2,000 2,696 40080 Retirement 28,117 31,478 29,000 31,935 40083 Worker's Comp. Exp. 1,431 1,397 1,300 1,424 40084 Short/Long Term Disability 1,098 1,065 1,000 1,086 40085 Medicare 2,590 2,714 2,500 2,765 40090 Benefit Allotment 25,308 27,240 27,240 28,440 40093 Benefits Administration 3,368 5,000 7,500 7,500 TOTAL PERSONNEL _. 229,487 246,152 230,540 254,111 SUPPLIES 41200 Operating Supplies 1,433 2,000 2,000 1,000 41400 Promotional Supplies - 1,608 1,500 1,500 1,500 TOTAL SUPPLIES 3,041 3,500 3,500 _ 2,500 OPERATING EXPENDITURES 42110 Printing - 2,000 2,000 2,500 42115 Advertising 3,576 3,000 2,000 3,000 42124 Technology - 1,200 1,200 1,200 42125 Telephone 476 - - - 42315 Membership & Dues 504 5,400 5,400 5,400 42320 Publications 610 750 750 900 42325 Meetings 516 .1,500 1,500 3,500 42330 Travel -Conferences 2,313 2,800 1,500 _ 2500 42335 Travel-Mileage/AutoAllow .. 1,394 1,690 1,690 1,690 42340 Education & Training 3,128 10,000 8,000 10,000 42341 Employee Tuition Reimb 46 3,000 3,000 3,000 42345 Pre -Employment Screening 6,283 7,000 5,000 7,000 42346 Misc Employee Benefits 1,146 1,300 1,300 1,500 42347 Employee Recognition Prgm. 2,454 1,000 2,000 3,000 TOTAL OPERATING EXP. 22,446 40,640 35,340 45,190 PROFESSIONAL SERVICES 44000 Professional Services 1,292 2,000 2,000 2,000 TOTAL PROF SVCS 1,292 2,000 2,000 2,000 OIV00N TOTAL 256,266 292,292 271,380 303,801 M U`E`°>% OF DIAMOND BAA HUMAN RESOURCES DIV[SIM4 (001-4-060) BUDGET DISC]i FY1 5_1 5 DOTAL RUDGE4 $303,301 PERSONNEL SERVICES Pcrsonnel(40010-46095) Pull Time Human Resources Manager Human Resources Technician Benefits Administration (40093) Amounk Budgctcd: 24.6,611 1.00 FTE 1.00 FTE 2.00 FTE 7,506 Operating Supp as (41200)- Amount Budgeted: 1,600 Miscellaneous office supplies 1,000 promotional Items (41406) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc - 1,500 OPERATING EXPENDITURES Printing (42116) Amount Budgeted: 2,500 Personnel Rules & Regulations Re -printing and update 2,500 - Advertising (421133) A maunt Budgeted: 3,000 Employment Advertising 3,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - HR Mgr 1,200 Membershils & Dues (42315) Amount Budgeted: 66,400 LCW - ERC (Consortium Membership) 3,500 SCPMA 200 PELRAC/NPERLA 350 SHRM 370 SCPLRC (Agency membership) 200 IPMA-HR 780 PuNicatlons (42320) Amount Budgeted: 905 JJ Keller & Associates (Labor Law. Posters) 900 Meetings (42325) Amount Budgeted: 3,500 Quarterly Employee Training Meetings 2,500 Interview Panels 1,000 TravcI-Confc-rendes(42330) Amount Budgeted: 2,500 CALPELRA (Monterey, CA) 2,500 LCW (TBD/N. CA) CaIPERS (San Jose, CA) SHRMI (Las Vegas, CA) M CITY OF DIAMOND BAP HUMAN RESOURCES DIVISION (00144060) BUDGET DISCUSSION FY1 64-`3 6 Page 2 7navrep V3fiiieagelAuto Allowance (42333) Amount Budgeted: I'm Auto Allowance - NR Manager ($120/rno) 1x:40 Mileage Reimbursement -HR Technician_ 250 Education & Training (42340)Amount Budgeted: 10,000 Mandatory HarassmentTraining, General Training, Customer Service/Front Counter Training, FLSATraining, Workplace Violence, CITYWIDE TRAINING 10,000 BP€ p oyea Tuition Reouv bursciment (42341) Amount Budgeted: 3,000 Citywide Account ($1,500/Employee) Estimated Participation: 2 Employees 3,000 Pre-ernp loyrnent Screening (42345) mount Budgeted: 7,000 Live Scan (Fingerprinting) Fingerprinting for Contract Class Instructors. 2,000 Pre -Employment Physicals 5,000 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff - GOiisc Empptoyee Benefits (42340) Amount Budgeted: 1,500 Section 125 Benefits - Admin Charges 1,500 Emp iloyee Recognition Program (42347) Amount Budgeted: 3,000 Employee Appreciation Event/Recognition Program 3,000 PROFESSIONAL SERVICES Professional Sevvices (44000) Amount Budgeted: 2,000 Bilingual Pay Testing Svcs 250 Background Investigations 250 Temp Clerical Svcs -various departments 1,500 11 CITY OF DiAMON® BAR ACTWITY COMMENTARY 2015-2016 ®NISI®h! TITLE: SAFETY PROGRAM, DIVISION NO. 4063 The Human Resources Division provides forthe centralized rnanagernent of all personnel services. Primary ffunotions include the development, mocilfication and management of employee recruitment and selection, benefit programs, classifications, compensation, education/training, employee relations, workers compensation program and employee safety. In order to promote employee safety and reduce the number of workplace injuries or illness, a Safety Committee was established as part of the Injury Illness Prevention Program (IIPP). The Human Resources Manager is the designated Safety® Officer to oversee and implement the IIPP and the designated deparmienial Safety Committee members are responsible for conducting worksite inspections, employee draining and recommending policy as well as solutions to correct safety deficiencies in the workplace. ` atal Positions: M CITY OF DIAMOND ESTIMATED EXPENDITURES FY 2015-16 ..A €Tv.E ESVV,Ia.I R HP SafetyProg ORGANIZAT OR FY 2013-14 P'1` 2014-15 FY2014-15 FY 2010-1 P AcWal _ Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 500 500 500 41300 Small Tools & Equip 7,500 7,500 _ '10,450 TOTAL SUPPLIES - 8,000 81000 10,950 OPERATING EXPENDITURES 42315 Membership & Dues 1,000 1,000 500 42320 Publications 500 500 500 42325 Meetings 1,000 1,000 1,000 42340 Education & Training 5,000 5,000 2,500 42347 Employee Recognition Prgm. 500 500 500 `u OTAL OPERATING EXP. - 8,000 8,000 5,000 PIROFESSIO NAL SERVICES 44000 Professional Services 1,500 1,500 1,500 TOTAL PROP SVCS - 1,500 1,500 1,500 DIVISION TOTAL - 17,500 17,500 17,450 CITY OF DIAMOND BAR SAFETY PROGRAM (001-4065) BUDGET DISCUSSION FYI 6-16 TOTAL BUD -GET SUPPLIES .. - Operating Sup itfles (4,1200) Amount Budgeted: 500 Miscellaneous office supplies 500 Small Tools& Equipment(41MO) Arnount Budgeted: 10,450 Small Tools & Equipment 8,000 Safety Boots (7 pairs - CS, PW) 2,450 GPERATIMG EXPENDITURES Membership 9: Dues (42315) Amount Budgeted: 500- 500 Pu blIcations (42320) Amount Budgeted: 30® 500 Meetings (42325) Arnount Eudgetcd: 1,000 1,000 -. EducaVon & Training (42340) Amount 2,500 Employee Recognition Program (4.2327) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Rrofcssionai Scuvices (44000) Amount Budgeted: I'm Ergonomics Study 1,500 CITY OF DIAMOND BAR ACTWHY COMMENTAW( 2015-2016 DIVISlON TiTLEa iNFORM ATION SYSTEMS DIVISION NO. 4070 The lnformation Systems division provides ongoingtc-chnical and sofhivare support to all Cho departments of the City. The Division is also responsible for the enhancement and managing the City's information technology activities including the evaluation, procurement, and maintenance of computer/network systems and software. This fiscal year, the division will continue to provide Geographical information Systems (GIS) Solutions and Support to the City's staff and the residents including the web using E -Government technologies. PERSONNEL FULL TIME PERSONNEL info Systems Director 0.85 NerworklSystems Admin 0.95 lS Support Tech 0.90 Total Positions 2.70 a CITY OF DIAMOND BAR ESTMATE® EXPEN TURES EY 2016-16 Eno:: 4 0014070 OPERATING EXPENDITURE'S 42124 Technology FY 2013-14 FY 2614-15 FY 2014-15 Ci( 2015-116 42125 Telephone - Actuiat Adfluster9 Pn®jCcded Propozed PERSONNEL SERVICES Computer Maintenance 205,620 240,290 240,290 40010 Salaries 314,909 329,525 332,000 326,610 40020 Over -Time Wages 3,026 1,500 500 500 40070 City Paid Benefits 3,372 3,644 3,300 3,652 40080 Retirement 49,695 57,635 55,000 57,056 40083 Worker's Comp. Exp. 4,853 - 4,665 4,800 4,684 40084 Short tong Term Disability 1,817 1,950 1,700 1,941 40085 Medicare 4,465 4,635 4,800 4,613 40090 Benefit Allotment - 35,438 36,936 36,936 38,556 44000 TOTAL PERSONNEL 417,565 440,590 439,036 437,611 SUPPLIES Prof Svcs -Data Processing 50,110 54,000 54,000 57,000 41200 Operating Supplies 22,903 20,500 20,500 - 20,500 41300 Small Tools & Equipment 3,130 3,250 3,250 3,300 45000 TOTAL SUPPLIES 26,033 23,750 23,750 23,800 OPERATING EXPENDITURE'S 42124 Technology - 2,400 2,400 2,400 42125 Telephone - 2400 1,100 2,400 2,400 42205 Computer Maintenance 205,620 240,290 240,290 275,300 42315 Membership & Dues 1,847 1,800 1,900 1,900 42320 Publications 238 200 200 200 42325 Meetings - 777 1,300 1,000 - 1,000 42330 Travel -Conferences 3,100 4,200 .3,200 4,200 42335 Travel -Mileage .'Auto Allow 3,108 3,200 3,200 3,200 42340 Education & Training 2,107 2,600 2,500 2,600 TOTAL OPERATING EXP. 219,197 257,090 257,090 293,200 PROFESSIONAL SERVICES 44000 Professional Services 116,266 120,500 120,500 124,500 44030 Prof Svcs -Data Processing 50,110 54,000 54,000 57,000 TOTAL PROF SVCS 166,376 174,500 174,500 181,500 CONTRACT SERVICES 45000 Contract Services - 19,056 27,000 27,000 27,000 TOTAL CONTRACT SVCS. 19,056 27,000 27,000 27,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 114,433 7,790 7,790 17,500 46235 Computer Equip -Software - 14,000 114,433 7,790 7,790 31,500 CIVISION -1 OTAL 9621660 930,720 929,166 994,611 A CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070-) BUDGET EtSCESSSON FY 15-16 TOTAL BUDGET _— 994,611 —. PERSONNEL SERVICES Personnel (4®010-441093) Full Time, Info Systems Director Netvork/Systems Administrator IS Support Technician Amount Budgeted: 437,6141 0.85 FTE 0.95 FTE 0.90 FTE 2.70 FTE Supplies (41200) Amount Budgeted: 20,300 Office Supplies 1,000 - Toner for Printers 17,500 Ultrium Tapes & Cleaning Tapes 500 Mixed Transfer Media 500 Misc Software 1,000 Small Tools & EgWpment (41300) Amount Budgeted: 3,300 Departmental Cable/Netrork Tools 300 Spare Computer Parts 1,000 Health or Safety Ergonomic Devices 1,000 Misc Furniture (Cabinets, shelves, etc.) 0 Misc Equipment 1,000 OPERATING EXPENDITURES Technology (42124) Amount Budgeted: 2,400 Technology Allowance (2) 2,400 Telephone (42123) Amount Budgeted: 2,400 Wireless cards (Remote Access & Support) (2) 2,4.00 Computer Maintenance (42205) Amount Budgeted: 275,300 Sofilware Maintenance: Depak1mecntal Appddcations Municipal Software (CityView-Dev. Svcs w/Portal) 28,000 Finance - Pentamation - PLUS and GRS 36 000 Sympro Treasury Mgmt Software 4,200 Document Imaging - Laserfiche (CM) 5,500 Recreation -Vermont Systems RecTrac 6,000 NeoGOV (HP. Applicant Tracking) 2,500 GovIS (Contract Management Software) 4,000 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, -Mr. Sid, Time Tracker (PW) 1,000 Industry Weapon (PIC Video Displays) 4,000 VISCO (Visual Info Sys - Library Sign) - 500 City Clerk- FastTrack (ggone software) 100 DP lnkeW gent Transportation Sys' Gm (0181TS) Transcore (Traffic Signal Solaware - PW) 20,000 HP - Server Maintenance and support (3 Servers) 4,500 Cisco Network HW Support 1,000 WN CITY OF DIAMOND BAR INFOIRMATION SYSTEMS (4070) BUDGET MSCUSS)ON Fy 15-116 Page 2 `transit Pass Syterns (Onl!ns Sates) GovIS - TPS Annual Maintenance & Support 5,000 eEye Digital Security -Secure IIS INaint. 400 Verisign - SSL Certificate 2,000 HP - Server maintenance & support (1 server) 1,100 E-Governrment Verisign SSL carts (renewal 3 sites x2 domains) 6,000 eEye (Secure IIS) (3 Sites) 1,000 Domain Name Registration (WWW domains -4) 200 Domain Name Registration (.Gov Domain) 200 Domain Names (DBC - New) 200 Parcel Quest (Community Developement) - 2,500 Web T rends (DMZ Tracking SW) 900 123Stat Web Traffic Monitoring 200 DataOuiclt (Parcel Data) 3,000 GIS Maintenance (ESRI - 40% in Fund 113) 7,600 Telephone 1,200 Message on Hold Recordings (Phone) - 1,000 Notcw©rk/Utdldoes Microsoft Annual Enterprise Software Agreement 21,500 Track) T (Knowledge Base & Maint) - 3,000 TracklT (Deploy) 700 eEye (IRIS - Web Server Secuirty) 300 Anixis(UAF- AccountManagment) 200 GFI Languard (Cloverbridge) - 1,500 Faronus Deep Freeze (Willow Room Images) - 300 Server and Desktop Imaging software 1,400 Symantec BackupExec (Backup SW) 7,200 Nessus (Tenanble Network Secuiriy) 1,200 Orion Sclarwinds Engineer (1yr Maint.) 1,700 Orion SolaRvinds Log & Event Mgr 1,600 Altima (NetZoom - Visio Stencils) 700 BetondTrust Anti -Virus (e-mail) 3,400 Barracuda- (Anti -Spam SW) 2,500 Symantec Recovery Server (25 Servers) 4,800 CANVAS (Immunity Solutions - Scanner) 3,500 Retina -Annual Maint. (Vulenerability Mgmt) 2,700 Hyena AD Manager (AD Tool) 400 T rsutwave - Web Mgmt & Reporting (SW) 2,800 Trustwave - WE 300 Marshall (Internet Control) 2,500 Hardware Maintenance: - Cisco Network Equipment (part in 118) 33,200 F5 - VPN (Vendor and IST Staff use) 2,500 FATPipe- Load Balancers 4,000 Barracuda (Message Acheiver HW Maint.) 2,500 Hewlett Packard Tape Libraries (Cry. 2) 7,500 Fluke Annual Maint (Network Tool) 1,300 Ti ustwave 83000 - HW (2) (Software above) 2,000 Eaton UPS 3,000 HP Server Extended Support (Servers) 3,300 Raritan KVM/IP Console 2,000 C11TY OF MA OND BAR RIFORM TION SYSTEMS (4070) SUP -GET DISCUSSION PC 13-1S Page 3 Merrnl�nevship and Dues (42315y Amount Sudgeted: 1,000 MISAC (Dir, Netefork Engr.) 500 MISAC (Best Practices Department Review) 200 ISC2 &. Information Systems Security Assoc (ISSA) 300 IEEE 300 ASIS (Information Security) 200 ISACA 200 PMI (Management) 200 Publications (42320) Amount Budgeted: 200 Windows IT Security Newsletter 200 Meetings (42323) Amount Budgeted: 1,060 _...__ City Staff Training (4 to 6 Events Per Year) 400 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 Travol-cConferences (42330) Arrhount Budgeted: 0,260 MISAC Annual Conference (1 - Monterey, CA) 1,000 Security Conference (1 - Las Vegas, NV) 1,600 GTC West (1 -TBD, CA) _ 600 ESRI - Users conference (1 - San Diego, CA) 1,000 Travel - Mileage «Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) Amount Budgeted: 2,6600 On -Line Microsoft Training (HALO Annual Subscription) 600 Microsoft/Prometric Education/Exam Vouchers 1,250 Cisco/PearsonVue Education/Exam Vouchers 750 PROPESSiON?AL SERVICES Professional Services (44000) Amount Budgeted: 124,540 Microsoft Support 2,500 CityView Consulting (Go -Live & SQL DBA) 75,000 GIS Consulting (Comdyn) 35,000 Network Engineering a Security Consulting (ComDyn) 12,000 Prof Svcs - Data Processing (4 ;030) Amount Budgeted: 57,000 TelePaciflc (7 MB Data Line- Source 1) 10,500 Time Warner (10M Data line - Source 2) 15,500 Cartegraph Hosting (formerly Gov Partners) 10,500 Web Off -Site Hosting (Vision Internet) 3,000 Internet Streaming Svcs (Granicus) 17,500 GONiTRACT SERVICES Contract Services (45000) Amount Budgeted: 27,000 Service Contract - Printers PM Service (City Wide) 10,000 123Stat (Webtrac monitoring) 1,500 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 10,000 ESRI - Online CIS Data Services 1,000 Phone Systcern Support & Maint 2,500 CITY OF DIAMOND CAR mmSYSTEMS (40 ; BUDGET A CANT»«*. . . a.p y Equilp-__ea G 17,600 TPS Enhancementsc mo m� m � a . . , . m CITY OF UAMOND BAR ACTIE9ff 5 2a®MMEVIT`R9 2013-2016 ®tVISiON TITLE; GENERAL GOVERNMENT ®IVBION NO. 4090 This division provides funds for the general operation of City Hall. included in this are items which cannot be specifically identified as one division's expenditure, such as equipment maintenance, duplicating, postage, etc. This division provides for the purchase of general office furniture and equipment. Total Positions 0.00 a CITY OF DIAMOND BAR FSii € ATED EXPE D11 B URES FY 2016-16 PERSOtwKFL SERJtCES 40086 Post Retirement Benefits 40093 BenefitsAdm/Unemploymt T OTAL PERSaONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPUES DEPARTMENT::::: Admnn & Suppairti : DIV49N:i General Gdvi f�➢�CA&�I�Ri➢94 i-. 0014N FY 2013 -ILA FY 2014-16 FY 2014.16 E"t/ 2015-16 Actua9 Adjusted Prc�ected Prcpcsed 7,972 7,200 - 7,200 7,500 7,972 7,200 7,200 7,500 18,485 19,000 16,000 16,000 500 2,199 4,000 3,000_ 3,000 20,684 23,000 19,000 19,500 OPERAT[NO EXPENDITURES 42100 Photocopying. 13,167 12,500 '12,500 13,000 42110 Printing 6,673 - 16,000 13,000 11,000 42113 Engraving Svcs 1,335 2,000 2,000 2,000 42115 Advertising 402 - - - 42120 Postage 27,097 24,000 24,000 27,000 42125 Telephone 35,265 36,000 36,000 36,000 42128 Banking Charges 12,751 13,500 - 10,500 12,500 42130 Rental/Lease of Equipment 140 500 500 500 42140 Rental/Lease of Real Prop 36,760 44,800 -44,800 45,870 42200 Equipment Maintenance 9,191 9,000 9,000 5,000 42210 Maint, of Grounds/Bldgs 220 - - - 42310 Fuel 3,549 5,000 5,000 - 42315 Membership & Dues 37,092 37,700 37,700 37,100 42320 Publications 1,397 1,350 1,350 1,000 42325 Meetings 14,766 15,500 15,500 4,000 42330 Travel- Conferences - 183 - - - 42395 Misc Expenditures 1,007 - - - TOTAL OPERATING EXP. 200,995 217,850 211,850 _ 194,970 PROFESSIONAL SERVICES 44000 Professional Services 71,590 99,800 99,800 105,800 44010 Prof Svcs-Acctg & Auditing 27,909 - - TOTAL PROF SVCS 99,499 99,800 99,800 105,800 CAPITAL OUTLAY 46250 Misc Equipment 250 - - - DIVISION `NOTAL 329,400 347,850 337,850 327,770 CITY OF DIAMOND BAR GENERAL GOVERNMENT `001-1000) BUDGET DISCUS311ON IFY15-16 TOTAL EOEOE`0 $327,770 PERSONNEL SERVICES Personnel (40010-40003) Amount Budgeted: 7,600 Health Benefit- Retiree Medical ($125/Mo-5 Retirees) 7,500 SUPPLIES Operating Suppties (41200) Arnoun", Budgeted: _ 16,000 General Supply Room 8, Kitchen Supplies 16,000 Small] Tools & Equipment (41300) - Amount Budgeted: 300 Misc 500 Promotional Supplies (414.00) Amount Budgeted: 3,000 City Pins 1,000 City Tiles 2,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: - 13,000 Xerox copy charges 13,000 Printing (42110) Amount Budgeted: 11,000 Blueprint Reproduction, certificate covers 11,000 business cards, etc. Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 Postage (42120) Amount Budgeted: 27,060 City-wide postage charges including Fccd-E; 27,000 Various noticing. I elephone (42125) Amount Budgeted: 36,060 City Hall Phones 36,000 Banking Charges (4.2128) Amount Budgeted; 12,500 Banking Charges 12,500 RentollLease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment 500 Rental/Lease of Real Prop (42140) Amount Budgeted: 43,870 Storage Unit Rents 19,700 AOMD Facilities Lease 26,170 ($2,153.73/mo. for 6 mos., $2,207.62/mo for 6 mos.) Equipment Maintenance (42200) Amount Budgeted: 5,000 Pool Cars (Moved to Fund 520) Blueprint Machine Maintenance _ 2,000 Office Equipment Maintenance - 3,000 Fuel (42310) Amount Budgeted: - Pool Vehicles (Moved to Fund 520) W. CITY OF € IAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSS9014 FYI S-1 O Page 2 11amloership & ®wee (42315) Arnount Budgeted: 37,lati League of California Cries 17,500 League of California Cities - LA Division 1,600 CCCA 4,500 SGVCOG 5,000 SCAG - - 6,000 WCCA 500 Misc 2,000 PuWicallor s (42320) Amount Budgeted: 1,090 Newspapers/Misc. 1,000 Mactings (42325) Amount Budgeted: 4,000 Delegations 1,000 Legislative Dinners 1,000 Misc Meetings 2,000 PROFESSIONAL SERVICES Professional Services (44600) Amount Budgeted: 105,890 Property Tax Admin - LA County - 65,000 AV Svcs - City Council Meetings 5,000 Courier Services - DB Center & City Hall 10,800 Misc 25,000 CAPITAL OUTLAY Wac Equipment (46250) Amount Budgeted: - Misc MN GI Y OF DIAMOND BAR ACTWlTY COMM, E ` ARY ®IVISI®M TITLED UVIC CENTER DiVlSlON NO. 4093 The Civic Center Division has been set up to account for expenditures related to the operation of the City Hail building-. This includes the budget for the utilities, maintenance and salaries reiaked to both City Pall and the County Library. PERSONNEL Facilities Maint Supervisor 0.40 Senior Maint Worker 0.40 Total positions 0.80 fi[ CITE" OF DIAMOND BAS PEPARTMEKT Adrmn1SuppD1 ESTIMATIEDEXPi=.NDITURES DIV ISIOW CividDenier FY 2GIG-16 ORGAN 1 e[ON-aO1=.4'098 CAPITAL OUTLAY FY 2013-14 F1' 201 4-15 Ft' 2014-15 Fy 2015-16 12,387 41,202 Actual Adiusted Projected Proposed PERSONNEL SERVE CES 180,830 18,900 42,103 40010 Salaries 49,005 91,522 91,522 59,542 40020 Over -Tune Wages 6,887 7,200 7,200 2,000 40070 City Paid Benefits 1,150 1,758 1,758 1,007 40080 Retirement 7,822 16,503 16,503 10,579 40083 Worker's Comp. Exp. 1,671 2,746 2,746 1,770 40084 Short/Long Tem Disability 314 558 558 360 40085 Medicare - 878 1,395 1,395 956 40090 Benefit Allotment 12,840 19,176 19,176 11,376 TOTAL PERSONNEL 80,567 140,858 140,858 87,589 SUPPLIES 41200 Operating Supplies 24,010 31,000 31,000 30,650 41300 Small Tools « Equip 1,634 1,500 1,500 1,500 iOTALSUPPLIES 25,644 32,500 32,500 32,150 OPERATING EX.PENDlTURES 42125 Telephone 1,884 1,830 1,830 2,000 42126 Utilities 167,886 160,500 160,500 163,230 42130 Rental/Lease of Equipment- 4,500 4,500 4,500 42210 Maint. of Grounds/Bldgs - 172,732 179,340 179,340 180,521 42310 Fuel 2,000 TOTALOPFRATENGEXP, 342,502 346,170 346,170 352,251 FR.OaFESMONAL SERVICES - 44000 Professional Services (858) 23,500 23,500 1,500 TOTAL PROF SVCS (858) 23,500 23,500 1,500 CONTRACT SERVICES - 45300 CS -Community Svcs 2,521 - - - TOTAL CONTRACT SVCS. 2,521 - - - CAPITAL OUTLAY 46220 Furniture/Fixtures/Tele 12,387 41,202 20,000 10,000 46410 Capital Improvements - 29,716 180,830 180,830 18,900 42,103 222,032 200,830 28,900 DIVISION TOITAL 492,479 765,060 743,858 502,390 UTY OF DIAMOND BAR CMC CENTER (001-4093) BUDGET MSCUSSM FY13 1$ AL EUDGE V' "502,309 PERSONNEL SER` ICES Personnel (40010-40®93) FuR Time: Facilities Maintenance Supervisor Senior Maintenance Worker Over -Time Wages Provo unt Budgeted: ®7,639 0.40 FTG 0.40 FTE 0.80 FTE Amount Budgeted: OPERATING EXPENDIT USES Operating Supplies (41200) Arnouont Budgeted: $0,G60 Cleaning/Restroom Supplies 13,150 Electrical/Lighting Supplies (Replace Additional Ballasts) 8,000 Hardware Supplies _ 4,000 Painting Supplies 1,000 - Glass Repair 1,000 Replacement Flags -- every.3 months 3,500 SEmail Tools & Equipment (41300) Amount Budgeted: 1,800 -- Tools for City Hall Maintenance 1,500 Telephone (42125) 2,000 , Verizon 2,000 Utilities (42126) Amount Budgeted: 163,230 Electricity --$11,995/mo(5.0% increase per SCE) 143,950 Water -- $662/mo (5% increase per WVWD) 7,940 Gas -- $945/mo 11,340 RentallLease o8 Equipment (42130) - 4,500 Rental Equipment 4,500 illaint. GroucndsISIdgs (42210) Amount Budget ad: 180,521 Building Maintenance Contract 78,000 1st Floor 6 days/wk @ $1800/mo 21,600 2nd Floor 5 days/wk @ $1600/mo 19,200 Full Time Porter 6 days/wk @ $31001no 37,200 Gateway Corporate Center Association Dues ($1,785/mo) Elevator Inspections/Repairs Landscape Maintenance Contract HVAC Maintenance and Repair Clima-Tech (Server Room HVAC Service) Trane (Building Automation System) Trane (HVAC Equipment Service) Stanley Louis (Boiler Service) Carpet Cleaning (Quarterly) -- 1st & 2nd Floor Electrical Services Indoor Plant Maintenance -- 1st & 2nd Floors Pest Control Services Roofing Maintenance/Service Generator Service -- City Hall Security/Panic Button Monitoring Service Parking Lot Lighting Monthly Maintenance Pressure Washing Service Doors, Locks, & Keys 5,000 4,200 5,300 500 21;420 10,000 13,936 15,000 16,940 1,000 6,500 2,300 2,000 1,500 1,500 1,500 500 500 ClITY OF DIAMOND BAR CIM CENTER (001-4093) BUDGET DISCUSMOM FYI 5-16 Page 2 V6 iln". Orounds(Sodgs (42210) (c®71°Fy Backflow Inspections/Repairs 500 Window Washing - 3,100 Automatic Sliding Doors -- Maint. 1,100 Emergency Generator Security Monitoring 225 Plumbing Services 1,000 Power Clean 1st Floor Restroom Tile 2,000 Fuel (42:310) Amount Budgeted: 2,000 Fuel for City Hall Emergency Generator 2,000 PROFESSIONAL SERVICES Professional Sewiccs (44000) Amount Pudgcted: 1,500 Annual Server Room Fire/Test 1,500 CAPITAL OUTLAY FurniturefFixtures (46220) Various FF&E Avnouut Budgeted: 10,000 10,000 Capital Improvements (46410( Amount CSudgctcd: 18,000 Remodel Conference Room 250 4,500 City Hall First Floor Lobby Signage 14,400 U Y OF DIAMOND BAR AC o lViTY COMMENTARY 2016-2016 MVISlON VTLE: PUBLIC INFORM, ATIOR SErRWES DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed 'to inform and educate community residents and business owners about the Uy's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information Including the City's monthly Community Newsletter, which provides current nevus and Information; the City's web site; the local government access cable channel; Vocal advertising; media releases and advisories; special publications; and community events. The Public Informatlon Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged In the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community Public Info Manager 0.90 Public Info Coordinator 0.70 Media Specialist 0.90 Total Positions 2.50 104 CITY OF DIAMOND BAR ESTMATED EXPENUTUREa FY 2615-16 m.. &.Support 01VI5I0N. Public In otmanon SUPPLIES 41200 Operating Supplies F7 2013-14 FY 2014-19 FY 2014-19 FY 2015-16 41300 Small Tools &. Equipment Actuua0 Adjusted Projected Po'Dp®sed PERSONNELSEIRV[CEEd- Promotional Supplies 47,103 13,500 13,500 40010 Salaries 195,605 219,124 223,000 239,773 40020 Overiime Wages 4,757 5,000 5,000 5,500 40070 City Paid Benefits 2,648 3,301 3,100 3,308 40080 Retirement 33,003 39,513 38,000 41,551 40083 Worker's Comp. Exp. 4,050 4,781 4,500 4,943 40084 Short/Long Term Disability 1,261 1,337 1,250 1,413 40085 Medicare 3,125 3,426 3,575 3,608 40090 Benefit Allotment _ 28,269 34,176 34,176 35,676 - TOTALPEIRSOf+NEL 272,718 310,658 .312,601 335,772 SUPPLIES 41200 Operating Supplies 5,998 2,500 2,500 3,500 41300 Small Tools &. Equipment 1,549 5,200 5,200 3,800 41400 Promotional Supplies 47,103 13,500 13,500 20,200 TOTAL SUPPLIrS 54,650 21,200 21,200 27,500 OPERATING EXPENDITURES 42110 Printing 3,729 26,500 26,500 98,000 42112 Photography 1,277 1,650 1,650 1,500 42115 Advertising 42,290 33,500 33,500 49,500 42120 Postage 29,450 59,450 59,450 58,500 42124 Technology - 1,200 1,200 1,200 42125 Telephone 519 - - - 42315 Membership & Dues 1,440 1,700 - 1,700 1,735 42320 Publications - 150 150 150 42325 Meetings 69 - - 42330 Travel -Conferences 3,471 4,800 4,800 7,450 42335 Travel -Mileage & Auto Allow 1,458 1,700 1,700 1,800 42340 Education & Training 254 1,500 1,500 390 TOTAL OPERATING EXP. 83,957 132,150 132,150 220,225 PROFESSIONAL SERVICES - 44000 Professional Services 203,646 141,252 141,252 90,000 203,646 141,252 141,252 90,000 CONTRACT SERVICES 45000 Contract Services 5,629 15,500 15,500 18,000 TOTAL CONTRACT SVCS. 5,629 - 15,500 15,500 18,000 CAPITAL OUTLAY 46250 Misc Equipment 30,941 10,108 10,108 - TOTAL CAPITAL OU7LAY 30,941 10,108 10,108 - DIVISION TOTAL 651,541 630,868 632,811 691,497 Im CITY OF DfA O D BAR P JBLIC INFORM, MINA NA DIVISMA (001-4095) BUDGET DISEUSSnN IFY 15-16 TOTAL BUDGET $691,497 pFRSONN"EL SERVICES Prrsonne9 (40010-40093) Amount Budge -Gd: 335,722 Public Information Manager 0.90 FTE Public Information Coordinator 0.70 FTE Media Specialist 0.90 FTE Total 2.50 FTE SUPPLIES Supplies (419200) _ Arnoume Budgeted: 3,500 Misc Div Supplies - 3,500 Small Tools & Equipment Amount Budgeted: 3,600 Misc AN equipment replacement 1,500 Replacement Banner Stands - (6) 1,200 Additional City Branded Table Covering - 600 Replacement Literature Holders 500 Promotional Supplies (41400) Amount Budgeted: 20,200 City Events 8,000 Misc Community Events 2,500 Employee Shirts 3,200 City Branded Items 4,000 DBC Branded Items 2,500 OPERATING EXPENDITURES Printing (42140) Amount Budgeted: 96,000 Newsletter & Recreation Guide (12) 64,000 Additional City -Wide Misc. Mailings (3) 12,000 Speciality Production (banners and display boards) 4,000 Annual City CalendarlServices Guide 12,000 Miscellaneous Printing 6,000 Photography Senvlees (42112) Amount Budgeted: 1,500 Stock Photography Subscription 500 Image Scanning & Adjustments 1,000 Advertising (42115) Amount Budgeted: 49,500 Local Print Publications 13,000 Diamond Bar Center- online & print 30,000 Miscellaneous Advertisements 6,500 lRostage (42.120) Amount [Budgeted: 56,500 City Newsletter: Recreation Guide Bulk Mail (12) 44,000 Business Reply Mail Account 2,000 Annual Permit Fees (BRM, Bulk, Standard, & First Class) 1,500 Miscellaneous Mass Mailing - Bulk Permit 11,000 T c -ch nalogy (42124) Amount Budgeted: 1,200 Technology Allowance - PI Manager 1,200 a CITY OF DIAMOND BAR EUEL@D INFOOPNIATiON OlVISM (001=4095) BUDGET WSCUSMIIII EY 15-16 Page 2 Mcnnibershlic and Dues (42315) Amount Du¢getcd: 1,735 CAPIO Membership (3) 700 3CIVIAAgency Membership (3) 830 CA Society of Archivists (1) 45 SCANATOA (2) '160 Publications (42320) Amount Budgeted: 150 Reference materials - 150 TravcI-Conferences (42330) Amount Budgeted: 7,450 CAPIO Annual Conference (2) - Northern California 3,500 3CMAConference (1)- Atlanta, GA 2,500 NAB Show (1) - Las Vegas, NV 1,200 SCANATOA (1) Conference - Santa Monica, CA 250 Travel - Mileage & aceto Allowasace (42335) Amount Budgeted: '@,1:04 Auto Allow - Pub Info Mgr ($120/mo) 1,450 Meeting & training attendance 350 - Education and Training (42.344) Amount Budgeted: 394 CA Society of Archivists Workshop - Los Angeles, CA 150 SCANATOA Meetings & Workshops - Los Angeles, CA 240 PROFESSIONAL. SERVICES 8,500 Professional Services (44000) Amount Budgeted: 90,040 City Newsletter Design - DB Connection 15,000 Community Recreation Guide Design 20,000 Graphic Design Services - Misc 9,000 Annual Calendar & Services Guide Design 7,500 Special Event Advertisements Design - 4,500 Photo Contest Design Services 1,500 Bridal Show Design Services 2,500 DBC Marketing Materials Design 8,500 History Project Display Design - portable signage 1,500 Photographer Services 800 Videographer Services 3,500 Translation Services 1,200 State of the City Event Rentals P. Display 6,500 Graphic Design - DB Design Standards Manual 6,500 Graphics, Video, & Music Subscriptions 1,500 CONTRACT SERVICES Contract Saivices(45000) Amount Budgeted: 'tl8,044 AV Maintenance Support Services 5,000 Smartphone App Monthly Maintenance 1,000 CMS Annual Maintenance/Hosting website 12,000 CAPITAL OUTLAY - Miscellaneous Equipment (4.0254) Aimount Budge' act: - .. 107 Ur l OF DIAMOND BAR A Tltd€ T Y COMMENTARY ARY 2®15-2016 DWIS N TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 4096 The Econornic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Fear. Adrnong the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. FULL AIME PERSONNEL City Manager 0.20 Community Development Director 0.20 Total Positions 0.40 M CITY OF DIANIOND BAR ESTIMATED EXPE14DITURES Fy 2015-1C LOEPARta1off; :�Rdmin a Support 49tP8���LV _ _ :� Econ Dzvplapmcny:� Qk��Rli7l�tas @Qui-�i: 007-4096 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 DIVISION TOTAL 173,458 405,170 405,147 316,675 PV 2013-14 PV 2014-15 FY 20114-15 FY 2015-16 Ac'maa AdpLgsted Projected. proposed PERSONNEL SERVICES -- 40010 Salaries 82,546 83,799 85,000 80,126 40020 Over Time Wages 210 500 250 - - 40070 City Paid Benefits 664 622 650 623 40080 - Retirement 12,942 14,119 13,500 13,586 40083 Worker's Comp. Exp, 1,110 1,566 1,200 1,515 40084 Short/Long Term Disability 367 478 350 462 40085 Medicare 1,185 1,139 1,250 1,102 40090 Benefit Allotment 6,284 5,520 5,520 5,760 TOTALPERSONNEL 105,308 107,743 107,720 103,175 OPERATING EXPENDITURES 42315 Membership & Dues 50 1,500 1,500 1,500 3Q'6AL OPERATING EXP. 50 1,500 1,500 1,500 PROFESSIONAL SERVICES 44000 Professional Services 56,100 283,927 283,927 200,000 TOTAL PROF SVCS 56,100 283,927 283,927 200,000 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 DIVISION TOTAL 173,458 405,170 405,147 316,675 CI Y OF MOND BAR ECONOMIC DEVELOPMENT (001=4096) BUDGET DISCUSS= FY16_16 h OTAL BUDGET $316,675 PERSONNEL SERVICES ».-A Personner> 40010-40093) Am -count Sudgame9: 103,175 Full Time City Manager 0.20 FT Com Dev Director - 0.20 FT 040 FT OPERATING EXPENDITURES Membership & Dues (42313) Amount Budgeted: 1,500 ICSC 1,500 PROFESSIONAL SERVICES Proaessbna9Services (44®®0). Amount Budgeted: 200,000 Property Appraisals - Economic Development Consultants (Real Estate Advisors, Financial, Land Use) Econeinic Development -Studies, Services Marketing material. 200,000 CONTRACT SERVICES Contract Services (46000) Amount Budgeded: 12,000 Chamber of Commerce Contract 12,000 110 I Public Safety C111TI-VT OF DIAMOND BAR Department ® Public Safety p£111311M,1 low CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Pub is Safety FY 2015-16 Organization -:001-4411 throughGOI-4440 Total Department Expenditures m $6,536,996 113 Emergency Prep 1.0% Vol Patrol 0.1% FY 2013-14 FV 2014-15 FY 2614-15 - FY 2015-16 Artua0 Adjusted Pv®fccted Proposed SUPPLIES 11,482 14,500 12,500 15,000 OPERATING E PENPOiTUPRES 33,833 36,390 21,965 47,400 PROFESSIONAL SERVICES 31,583 32,000 31,583 32,000 CONTRACT SERVICES 5,518,823 6,252,150 5,883,737 6,434,898 CAPITAL OUTLAY - 7,500 - 7,500 DEPA.PTMEN6 TOTAL $5,595,721 $6,342,540 $5,949,785 $6,536,798 DEPARTMENT INCLUDES: Law Enforcement $6,323,116 Volunteer Patrol 6,000 Fire Protection 15,000 /-Animal Control 130,782 Emergency Preparedness 61,900 PUBLIC SAFETY /animal Control 2.2% Fire Protection Law Enforcement 0-1% 96.6% Total Department Expenditures m $6,536,996 113 Emergency Prep 1.0% Vol Patrol 0.1% CITY F DIAMOND BAR ESTROAT ED EXPENDITURES F e° 2015-1 Cn �EPFlRT�iENT >: Pubhc SaFety 's01VISLEiN :? Sumrnaiy::-. OdRGRh1f�ATIO{tB i 001-441116 4440: OPERATING EXPENDITURES 42125 FY 2013.14 FY 2014-15 FY 2014-15 FY 26115-16 6,200 Antu.saV Ad'Iusec-d Projected Adopted SUPPLIES 4,350 42130 _--- 945 41200 Operating Supplies '11,482 1:,000 '12,500 14,000 41300 Small Tools & Equipment - 500 - 1,000 TOTAL SUPPLIES '11,482 14,500 _ -�-12,500 15,000 OPERATING EXPENDITURES 42125 Telephone 6,605 5,690 5,190 6,200 42126 Utilities 250 4,350 4,350 4,350 42130 Rental/Lease - Equipment 945 1,500 1,500 1,500 42140 Rental/Lease - Real Prop 540 150 150 150 42200 Equipment Maintenance 5,795 1,500 700 4,500 42315 Membership & Dues 2,866 3,200 3,200 3,200 42325 Meetings 6,917 4,000 3,875 10,000 42330 Travel- Conference/Researd 248 - - - 42340 Education & Training 726 1,000 1,000 2,000 42361 Criminal Apprehension Awd 8,941 15,000 2,000 10,000 42363 Public Safety Outreach - - - 5,500 46250 TOTAL OPERATING EXE'. 33,833 36,390. 21,965 47,400 PROFESSIONAL SERVICES - 7,500 - 44000 Professional Services 31,583 32,000 31,583 32,000 6,536,798 TOTAL PROF SVCS 31,583 32,000 31,583 32,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,106,004 5,753,640 5,458,308 5,975,816 45402 CS -Sheriff /Special Evts 127,783 176,010 132,000 142,800 45403 Contract Svcs -Animal Cntrl - 119,667 125,000 121,000 123,282 45404 Contract Services -Fire Dept 7,359 7,500 7,359 7,500 45405 CS -Parking Citation Admin 33,167 35,000 23,700 30,000 45406 CS - Wild Animal Cntrl 820 15,000 1,000 7,500 45410 CS -Crossing Guard Svcs 124,023 140,000 140,370 148,000 TOTAL CONTRACT SVCS. 5,518,823 6,252,150 5,883,737 6,434,898 CAPITAL OUTLAY 46230 Computer Equip -Hardware - - - _ 46240 Communications Equipment - - - - 46250 Misc Equipment - 7,500 - 7,500 - 7,500 - 7,500 DEPARTMENTTOTAL 5,595,721 6,342,540 5,949,785 6,536,798 114 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2015-2016 DIVISION TITLE:W, ENFORCEMENT DIVISION MO® 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriffs Depart -merit for law enforcement services. This includes general law enforcement and traffic safetLif. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds F or various special events including the City Birthday Darty, Concerts in the Karl(, and the school traffic enforcement. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of A13408, Cities are no%ry required to issue and collect their own parking citations. The City is currently under contract with DataTicket, Inc. for the administration of parking citations. The following is a breakdown of the proposed contracted sherifffs service levels: TYPE OF SERVICE General Law Units: One -Man 56 Flour One -Man 40 Hour - One -Man 40 Hour No relief (Community relations) One -Man 40 Flour (Special Problems) Traff=ic LawUnits: Motorcycle Deputy Community Service Assistant w/vehicle Motorcycle Supervision — Sergeant Law Enforcement Technician Narcotics Deputy (STAR) Special investigations Helicopter Patrol DD Fingerprint Program 115 As requested 4 hours per month As required 10 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 DIE RARTMENi' - -: Public5afecy 6LVISION LawEnforcemenV: ORGANIZATION A.; 001-A411 FY 2013-14 FY 2014-16 f7V 2014-115 F0'2015-16 Actuall Adpus4sd Projected Adopted SUPPLIES .-.-__------ - 41200 Operating Supplies 419 3,500 2,500 3,500 41300 Small Tools & Equipment - 500 - 1,000 TOTAL StfPPUES 419 4,000 2,500 4,500 OPE€OATIMG ENPENUTLIRES 42125 Telephone - 500 - 500 42200 Equipment Maintenance 5,795 1,000 200 1,000 42325 Meetings 1,612 - - 5,000 42330 Travel-Conference/Research 248 - - - 42361 Criminal Apprehension Awd 8,941 15,000 2,000 10,000 42363 Public Safety Outreach - - - 5,500 TOTAL OPERATING EXP. 16,596 16,500 2,200 22,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,106,004 5,753,640 5,458,308 5,975,816 45402 CS -Sheriff /Special Evts 127,783 176,010 132,000 142,800 45405 CS -Parking Citation Admin 33,167 35,000 23,700 30,000 45410 - CS -Crossing Guard Svcs 124,023 140,000 140,370 148,000 TOTAL CODN PACT SVCS. 5,390,977 6,104,650 5,754,378 6,296,616 DIVISION TOTAL 5,407,992 6,125,150 5,759,078 6,323,116 116 C� €-Y OF MAMO D BAR LAW ENFORCEOh"tiEN7 &0011=4411:) BUDGET USCUSMON FY15-16 $6,323,116 Operating Suppiiem (41209) Amount Budgeted: 3,500 Fingerprinting Program Supplies 3,500 Parking Citations _ Smuail Tools & Equipr"nt (41309) Amount Eudgeted: 'tl,000 1,000 OPE TWIG EXPENDITURES Telephone (42125) Avrount Budgeted: FY 14-15 500 Telephone - 10 500 3,688,975 One -Man 40 Hour 1 257,212 263,498 Equipment Maintenance (42209) Amount Budgeted: _ 9,060 Radar Equipment, Misc 1 1,000 253,002 Motor Sergeant 1 215,582 221,645 Msenings (42326) Armcunt €Sadgeted: 58,831 5,090 Boosters/Public Safety Appreciation 1 - 5,000 86,968 Narcotics Deputy (STAR) 1 132,905 107,342 Criminal Apprehension Award (42361) Amount Dudgetcd: 5,532,344 10,000 Criminal Apprehension Award - 10,000 338,254 Pubilc Safety Outreach (42363) 5,500 Graphic Design Services/Videographer 5,500 CC3N"4 TACT SER` ICES - CS - Sheriff Department (45401) Armount Budgeted: 5,975,616 SHERIFF'S CONTRACT BREAKDOWN )e of Service CS-Sheriff"lSpecia9 Styes. (45402) Amount Budgeted: Contr Law Em Units FY 14-15 FY 15-16 One -Man 56 -hour - 10 3,600,951 3,688,975 One -Man 40 Hour 1 257,212 263,498 One -Man 40 Hour No Relief (Spa Prob.) 4 935,308 958,174 Motor Deputy 1 247,093 253,002 Motor Sergeant 1 215,582 221,645 Community Service Assistant w/Vehicle 1 58,831 57,958 Law Enforcement Technician 1 - 84,462 86,968 Narcotics Deputy (STAR) 1 132,905 107,342 Total Sheriffs Personnel: 5,532,344 5,637,562 Liability Trust Fund @ 6% - 221,294 338,254 5,753,638 5,975,816 Costs above include 2.5% contract increase from FY 14-15 actual rates. - CS-Sheriff"lSpecia9 Styes. (45402) Amount Budgeted: 942,800 City Special Events (Moved to Recreation Budget) - Calvary Chapel 110,000 - Fingerprint Program 10,000 Street Sweeping Backfill 8,800 Various Special Patrols 10,000 Helicopter Patrol (As Needed/4 hrs. per month) 4,000 CS -Parking Citation Admin (45405) Amount Budgeted: 30,990 DataTicket 30,000 CS=Crossing Guard Svcs (45410) Autvoumt Budgeted: 148,009 17 crossing guard locations 148,000 tum CI`T`Y OF ®AMINO BAR AC T iVITY COMM, EN T ARY 2015-2016 DMSION TITLE: COM, 9NNITYVOL PATROL DIVISION No. 4416 The Community Volunteer Patrol Program was established in F Y94-95. This program is coordinated by the Los Angeles County Sheriff's Department and provides general support to law enforcement personnel. Diamond Bar Community VoU teen Patrol members routinely patrol the community and are responsible for reporting any suspidous activity and/or problems to the Sheriff's Department. In addition co their patrol activities, other assignments performed by the Community Volunteer Patrol includes: vocation checks; business security checks; park security; graffiti watch; community relations and other non -hazardous duties. M CITY OF DIAMONDBAS �EPRT���ts PublicsaFety ESTIMATE® E PEN011! UPES F3IVISLO�I Voluntee :Patro P�°2610-D6 ®Ii F71 TION:#`: 06"t=4415 :- SUPPLIES 41200. Operating Supplies 41300 Small Tools & Equipmen TOTAL SUPPLIES FY 2013-14 PV 2014-15 FY 2014-15 FY 201&W Actual i -!¢Cl Pcasjecteoi Adopted 786 1,000 500 1,000 786 1,000 500 1,000 OPEPATlNG EXPENDITURES 42325 Meetings 5,305 4,000 3,875 5,000 TOTAL OPERAVINIG 5,305 4,000 3,875 5,000 DIVISION TOTA€. 6,091 5,000 4,375 6,000 119 fammmm CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET IMSCUSSON FV15-1 6 $6x,00(0 SUP LIES Operating Supplies (41200) Amount Budgeted: 1,060 Includes uni orms 1,000 Small Tools & Equipment (41300) Amount Budgeted: OPERATING EXPENDITURES Meetings (42326) Amount Budgeted: 5,000 Various 1,000 Annual Volunteer Recognition Dinner 4,000 Im C€TY OF D€AMOND DAR ACT€ViTY COMM,ENTARY 2016-2®16 D€VISION TITLE: FIRE DIVISION NO. 4421 The City is a poa€-t of the Consdidated Fire Protection District. The district provides fore and emergency medical sevvoces. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wi€diand fire protection. This has required additional resources to be used by the Consolidated Core Protection District. It is a responsibility of the City to spay annually far these added costs. M CITY OF DIAMOND ES T MATED EXPENDITURES FY 2016-16 DEPARTMEUT � Public safely D,M.SiG.N Fire ProYecfcon ORGANIZATION#—; 0A1-4421 Fd" 2013-14 FY 2014-15 FY 2014-15 FY 2015-1a Av',ua9 Adjusted prajecae-o9 Adopted. CONTRAS sERV[CES _ 45404 Contra.ci Services -Fire Dept 7,359 7,500 7,359 7,500 TOTAL DONTPAOT SVCS. 7,359 7,500 7,359 7,500 OAPHAS OUTLAY 46250 Misc Equipment - 7,500 - 7,500 - 7,500 - 7,500 DIV00NTOTAL 7,359 15,000 7,359 15,000 Kiri OF DIAMOND BAR FIRE PROTECMN (001-4421) BUDGET MSCUSMH FYis-`r6 TOTAL BUDGET $15,000 CONTRACT SERVICES Contract Ssvvfoes-Fire Dept (4,C404) Amount Budgeted: 7,600 Wildlands Fine contract 7,500 CAPITAL OUTLAY WlIsc Equi pont (46250) Arno un6 Budgeted: 7,500 7,500 1� CITY OF DiAMOND BAR AC T iVITY COMMENTARY 2015-2®16 DMSION TlTLE._ANIMAL CONTROL DIMI®N NO. 4431 Anirnai Control provides cor the care, protection, and control dl animals that stray from their homes or are abused by their owners. This service, currently under contract with the inland Valley Humane Society, indudes enforcement oG leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes and skunks within the City. Additional Funding has been included'ro -`rand these activities. 124 ITT OF DIAMONDBAR EST GATED EXPENDITURES FY 2015=16 DEPARTMENTPublic Sajecy OIVISiClN AmmarC¢osof ORGANIZAT66N-#i: 001=:4431 m EY 2013-14 VY 2014.13 FY 2014-15 FY 201545 Actual Adlustod Pmjactad Adolptcd CONTPAC 7 SERViCIES -- 45403 Contract Svcs -Animal Cntrl 119,667 125,000 121,000 123,282 45406 CS -Wild Animal Control_ 820 - 15,000 11000 7,500 TOTAL CONTRACT SVCS. 120,487 140,000 122,000 130,782 COIR,FVS ON TOTAL 120,487 140,000 122,000 130,782 m U Y OF MAMOVID BAR AMMAL CONTROL (001-4431') BUDGET VISCUSSM FYI S-16 TOTAL BUDGES 5130,7302 CONTRACT SERVICES CS=Au1B) al Control (45403) Aniount Ba0goto0. 123,232 IvHs Contract Services 123,282 CS e WIN Animal Control (45400) Amount CSudgotod 7,500 Coyote Control Im 7,500 CITY Y OF DIAMOND BAR ACTIVITYCOFAMENTARY 2015-20156 DlVISl®hl TtTLEo. EMERGENCY PREP DIVISION NO. 4440 EMERGENCY PREPAREDNESS The preservation of lite and property is an inherent responsibility of local, Mate and federal governments. The City of Diamond Isar has prepared several planning and response documents, which serve as the basis for the City's emergency organization and emergency operations. The primary objective is to enhance the overall capability oi` government to respond to emergencies. This is accomplished by incorporating the policies, principles, Concepts and procedures contained within the City's emergency plans into an efficient organization capable of responding adequately in the mace of any disaster. i WY OF DIAMOND BAS°°: EST NTA T EID EXPENDITURES FY 20115-1 G PE. P..ARTFlIEN.o. -:= PubhcS-�,i'efy FY 2014-15 Emergency PreR_-._: oRdANlmnomm 00.t=4440 OPEPATING EXPENDITURES 42125 FY 20.3-14 FY 2014-15 FY 2014-15 FY 2015-16 5,700 Actual Adjusted Projcctcd Adoptc-d SUPPLIES 4,350 42130 Rental/Lease- Equipment 945 41200 Operating Supplies 10,277 9,500 9,500 9,500 41300 Small Tools & Equipment - - 150 _- TOTAL SUPPLIES _ 10,277 9,500 9,500 9,500 OPEPATING EXPENDITURES 42125 Telephone 6,605 5,190 5,190 5,700 42126 Utilities 250 4,350 4,350 4,350 42130 Rental/Lease- Equipment 945 1,500 1,500 1,500 42140 Rental/Lease - Real Prop 540 150 150 150 42200 Equipment Maintenance - 500 500 3,500 42315 Membership & Dues 2,866 3,200 3,200 3,200 42340 Education &I Training 726 1,000 1,000 2,000 TOTAL OPERATING EXP. 11,932 15,890 15,890 20,400 PROFESSIONAL SERVICES 44000 Professional Services 31,583 32,000 _ 31,583 32,000 TOTAL PROF SVCS 31,583 32,000 31,583 32,000 DIVISION TOTAL 53,792 57,390 56,973 61,900 128 MY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET U118CUSVON FY15-10 TOTAL BUDGET $6UIGO suPPt.iE� Operating Supplies (41200) Amount Budgeted: 0,500 Sand and Bags for Fire Stations 2,500 EOC Equipment & Suplies 7,000 Tools & Equipment (41300) Anrount Budgeted: Fl Telephone (42125) Amount Budgeted: 5,700 4 Emergency phones @ approx.$30/mo 1,500 5 Satellite Phones ($62.5 per month) 4,200 Utilities (42126) Amount Budgeted: 4,350 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) 3,850 Rental/Lease - Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 Rental/Leasa Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 3,500 Maintenance of EOC/Equipment 500 AED Maintenance 3,000 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) Amount Budgeted: 2,000 Emergency Preparedness Staff Training 2,000 Pl'dOEESSlf3tlAl� SEE€tJIGES Professional Services (44000) Amount Budgeted: 32,000 Connect CTY Services 32,000 UM ME DIAMONDCITY OF A Department — Community Development Neighborhood Improvement 131 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES StJiu MAPY FY 2019-13 ®rganLaaUan �: 001-5210 Rhrough 001-5230 PERSONP;EL 9FRVICES SUPPLIES OPFRATiNG EXPENDiTi URES PCRCEES81014AL SERVICES CONTRACT BEIRVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY 2613-14 ET 201AIA 5 FY 201445 FY 2,615-16 Actuddl Ada stcd prolpmed --ProjccCcd $818,298 $901,967 $890,600 $952,469 3,966 4,750 3,700 4,750 20,792 35,675 29,900 4.8,400 119,057 42,200 16,200 27,200 504,211 - 672,093 903,200 587,600 - 3,000 - 3,000 $1,466,324 $1,659,685 $1,843,600 $1,623,419 DEPARTMENT INCLUDES: Planning $643,616 Building and Safety 662,228 Neighborhood Improvement 317,576 r igborood Improvement COMMUNITY DEVELOPMENT Planning 39.6% Building and Safety 40.8% Tota department Expenditures $1,623,419 ME CITY OF DIAMOND BAR ESTM T ED EXPENDITURES Fy 2015-16 CONTRACT SEFVICES 45201 CS -Bldg DEPAtRTIVCENT-clapmcnf:- Fy 2014.-155 DfVf�iOhl. ::: Sura nary: OiRiaA�il�ATi 005 52101 6 5230: CONTRACT SEFVICES 45201 CS -Bldg FY 2013-14 Fy 2014.-155 FV' 2014.-15 VY 2013=16 532,000 _ Acmai Adjusted Projected Proposed PEG Sd^itI'1dsIEL SERVICES 2,000 45214 CS - 40010 Salaries 590,215 638,607 635,000 686,500 40020 Over -Time Wages 4,136 5,000 5,0005,000 40070 City Paid Benefits 7,496 10,464 9,000 10,486 40080 Retirement 98,366 115,154 109,000 111,328 40083 Worker's Comp. Exp. 10,387 11,003 - 11,000 11,791 40084 Short/Long Term Disability 3,652 3,896 - 3,500 4,140 40085 Medicare 8,791 9,675 9,600 10,256 40090 Cafeteria Benefits 95,255 108,168 108,500 112,968 TOTAL PERSONNEL 818,298 901,967 890,600 952469 SUPPLIES 41200 Operating Supplies 3,966 4,500 3,700 4,500 41300 Small Tools & Equipment - 250 - 250 TOTAL SUPPLIES 3,966 4,750 3,700 4.,750 OPERATING EXPENDITURES 42110 Printing - 3,800 4,100 8,500 42115 Advertising 1,581 3,500 3,000 6,000 42124 Technology - 1,200 1,200 1,200 42125 Telephone 519 - - - 42200 Equipment Maintenance 577 3,200 2,400 3,200 42310 Fuel 2,270 4.,000 2,000 - 42315 Membership & Ducccs 2,882 2,400 2,400 - 3,200 42320 Publications 1,404 400 800 1,500 42325 Meetings 578 1,000 700 1,000 42330 Travel-Conferences/Research 7,976 10,775 9,200 18,000 42335 Travel -Mileage & Auto Allow 3,000 4,000 3,700 4,000 42340 Education& Training 5 1,400 400 1,800 TOTAL OPERATING EXP. 20,792 35,675 29,900 48400 PROFESSIONAL SERVICES 44000 Professional Services 3,401 6,200 6,200 6,200 44100 Commission Compensation 4,160 5,000 5,000 5,000 44220 Planning -General Plan 68,146 25,000 2,500 10,000 44240 Prof Svcs - Environmental 2,025 5,000 2,500 5,000 44245 Prof Svcs- Landscape Arch - 1,000 - 1,000 44250 Planning - Projects 41,325. - - - TOTAL PROF SVCS 119,057 - 42,200 16,200 27,200 CONTRACT SEFVICES 45201 CS -Bldg & Safety 4144,685 626,053 - 859,600 532,000 45213 CS -Code Enforcement 246 1,900 1,400 2,000 45214 CS -Property Abatement - 1,500 - 3,000 3,600 45520 CS -Graffiti Removal 59,280 42,640 39,200 50,000 TOTAL CONTRACT SVCS. 504,211 672,093 903,200 587,600 CAPITAL OUTLAY 46200 Office Equipment - 3,000 - 3,000 - 3,000 - 3,000 DEPA,RTMERTTOTAL 1,466,324 1,659,685 1,843,600 1,623419 133 CITY OF DIAMOHD BAR ACTUiTY COMMENTARY 2015-2016 DIVISION TITLE; PLANNING DIVISION NO. 210 The Planning Division is responsible for the functions related to current and advanced planning, building & safety, code enfarcernemt, and economic development. The Planning Division provides the community with long and short term planning in order to coordinate and monitor growth and development, It is charged with the development: and implementation responsibilities of the General Flan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances. The Manning Division insures that all projects receive the required environmental review in compliance with QEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and prograrms with other governmental agencies. PERSONNEL Community Development Director 0.50 Senior Planner 1.00 Associate Planner I M Assistant Planner 1.00 Administrative Coordinator 0.90 Total Positions 4.40 134 Urf OF DIAMOND BAR EST€Cn ATED EXPENDi T URES F'' 2@16.16 bFPAkT mT:: Cnm D..... pmeni. 61Vf�.... Plamm�g:� O R G AN I IAT I G M:,4. 00175210.::,:: OPERATING EXPENDITURES 42110 Printing - EV 2013-14 ry 2014-15 FV 2814-155 FY 2016-16 42115 Advertising AcWal Adjusted Projected Prropasedl PERSONNEL SERVICES Technology - - .1,200 1,200 40010 Salaries 338,608 380,089 378,000 424,116 40020 Over -Time Wages 2,849 2,500 3,500 3,500 40070 City Paid Benefits 4,323 5,854 5,000 5,866 40080 Retirement 57,959 68,538 65,000 64,827 40083 Worker's Comp. Exp. 6,208 6,849 6,900 7,620 40084 Short/Long Term Disability 2,085 2,319 2,000 2,558 40085 Medicare 4,972 5,693 5,700 6,263 40090 EenetitAllotment 48,899. 59,676 60,000 62,316 33,100 TOTAL PERSONNEL 465,903 531,518 526,100 577,066 SUPPLIES 41200 Operating Supplies 2,967 3,000 3,000 3,000 41300 Small Tools 8: Equipment - 250 - 250 TOTAL SUPPLIES 2,967 - 3,250 3,000 3,250 OPERATING EXPENDITURES 42110 Printing - - 600 600 4,000 42115 Advertising 1,581 3,500 3,000 6,000 42124 Technology - .1,200 1,200 1,200 42125 Telephone 519 - - - 423'! 5 Membership 8: Dues 2,682 2,000 - 2,000 2,800 42320 Publications 1,404 400 800 1,500 42325 Meetings 578 800 600 800 42330 Travel-Conferences/Research 4,942 6,075 6,000 12,500 42335 Travel -Mileage 8: Auto Allow 3,000 3,500 3,500 3,500 42340 Education 8: Training 5 800 400 800 TOTAL OPERATINGEXP. 14,711 18,875 18,100 33,100 PROFESSIONAL SERVICES 44000 Professional Services 3,401 6,200 6,200 6,200 44100 Commission Compensation 4,160 5,000 5,000 5,000 44220 Planning - General Plan 68,146 25,000 2,500 10,000 44240 Prof Svcs - Environmental 2,025 5,000 2,500 5,000 44245 ProfSvcs- Landscape Arch - 1,000 - 1,000 44250 Planning - Projects 41,325 - - - TOTAL PROF SVCS 119,057 42,200 16,200 27,200 CAPITAL OUTLAY - 46200 Office Equipment - 3,000 - 3,000 46220 Office Equipment -Fu niiure - - - DIVISION TOTAL 602,638 598,843 563,400 643,616 135 TOTAL BUDGET CIV( OF DIAMOND BAR PLANNING (001-6210) BUDGET DISCUSS110H IFY16-16 $643,616 -tea PERSONNEL SE CES Personnel (40010-40093) Full-time Com Dev Director Sr. Planner Administrative Coordinator Associate Planner Assistant Planner Amount Budgeted: 577,066 0.50 FTE 1.00 FIE 0.90 HE 1.00 FTE 1.00 FIE 4.40 FIE SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Operating Supplies 3,000 Small Tools & Equipment, Amount Budgeted: 250 Small tools & Equipmen'L 250 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 4,000 General Plan, Development Code, Maps, Public Information 4,000 Advertiaing (42190 Amount Budgeted: 6,000 Legal Ads - General Plan, Development Code, 4,000 Zone Change, Special Projects 2,000 Technology (42124) Amount Budgeted: Technology Allowance - CD Director 1,200 Membership & Dues (42310) Amount Budgeted: 2,600 APA, AEC', AiCP, etc 2,800 Publications (42320) Amount Budgeted: Various 1,500 Meetings (42325) Amount Budgeted: 600 SGVCOG, Misc. 800 Travel -Conferences (42330) Amount Budgeted: 12,500 LCC Planning Commissioners Academy, Northern CA 2,500 APA National Conference, Phoenix (2) 6,000 California Chapter APA Conference, Oakland (2) 4,000 Tavel -Mileage & Auto "Allow (42335) Amount Budgeted: 3,500 {Reimbursement 4uto Allow - Com Dcc-v Director 136 500 Cirf OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY16-16 Page 2 EdueaUan & graining (42340) Amount Budgeted: 600 APA, AEP, League of California Cities, UCLA Extension, Lorman 800 FR—OFESSiONAL SE ICES ProtessionM SaMces (44000) Amount Budgeted: 6,200 Recording Secretary 6,200 unnisMon Compensation (44100) Amount Budgeted: Planning Commission 5,000 Planning - Genesi Pian (44220) Amount Budgeted: 10,000 Ksc changes to the existing General Plan 10,000 Svcs - Environmental (44240) Ant aunt Budgeted: On -Call Services - E=nvironmental 5,000 Prot Svcs -Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape Architecture 1,000 CAP11 AL, OUTLAY Office Equipmeunt=Furniteure (46220) Miscellaneous FF&E Amount Budgeted: iM 3,000 3,000 a C1 TY OF MAO D BAR ACTWHY COMMENTARY 2®15-2®16 MViSlON ` lTLEe BUILDING AND SAFETY ®@V0 0H NO. 5220 The Building and Safety Division is responsible for the protection of public health and safety Through the enforcement of Building Codes and odher related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. PERSONNEL Community Development Director 0.15 Permit Tech 1.00 Total Positions 1.15 im UTY OF DIAMONDBAR EST9CL TED EXPENDi T URES FY 2015-16 PERSONNEL SEVFIVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Done ri s 40080 l cetirement 40083 Worker's Comp. Exp. 40084 Short/Long.Term Disability 40085 Medicare 40090 Benefit Allotment 1,001 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies -TOTAL SUPPLIES OPERA T ING EXPENDI T &ORES ISE ....Thi T:.: cam Dzvelopmeni::, DV 'f I4 .. Buftding c:Saiety ORGANIZATION:it 001-5220 E d 2013'&4 Lr4` 201 4=1 5 E5f 2W-15 FY 2015-16 AcituM Adjusted Projected Ixo"®laosedl 85,499 86,978 - 87,000 87,119 55 - 500 500 500 867 1,489 1,000 1,492 13,686 15,684 15,000 15,369 1,017 1,001 1,000 982 523 531 500 523 1,134 1,261 1,200 1,243 _ 14,820 15,510 15,500 16,200 117,651 122,954 121,700 123,428 126 1,000 500 1,000 126 1,000 500 1,000 42110 Printing - 1,500 2,000 2,500 42200 Equipment Maintenance - 1,200 1,200 1,200 42330 Travel-Conference/Research 1,500 1,500 1,500 42340 Education & Training - 600 - 600 TOTAL OPERATING EXP. - 4,800 4,700 5,800 CONTRACT SERVICES 45201 CS -Building & Safety 444,685 626,053 859,600 532,000 TOTAL CONTRACT SVCS. 444,685 626,053 359,600 532,000 IDVV€SION TOTAL 562,462 754,807 986,500 662,228 Um CITY OFMAMO DBAR BUiLDiNG AND SAFETY (-001=6226) BUDGE" DISCUSSiON FYI S-16 PE SONMEL SERVICES Personnel (40010=40093) Community Development Director Permit Technician SUPPLIES Operating Supplies (41200) Opera ing Supplies Printing (42110) Printing of Forms $662,223 A€nount Budgeted: 0.15 FTE 1.00 FTE 1.15 FTE 123,423 Amount Budgeted: 1,000 1,000 Amount Budgeted: 2,500 2,000 Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine 1.200 T raveffConference (42330 Amount Budgeted: 1,500 Planning Conferences 1,500 Education & Training (42340) Amount Budgeted: 600 Education & Training 600 Contract Svcs e Building & Safety (45201) RIGA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check revenues collected. Anticipated revenues from development of: Buildout of Willow Heights (approx. 56 homes); Jim's Dairy site; commercial and office tenant improvements & remodels, new single family residential projects, and residential additions/remodels. iiiiiiiiiiiiiiiiiiii bill Arnount Budgeted: 1'� 532,000 032,000 MY OF MAMOND BAR ACTIVITY COM M, ENTARY 2015-2016 DIVISION TITLE: NEGHBORHOOD IMPROVEMENT ®iylslom NO. 5230 The City's Neighborhood improvement 0-Ilicers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and weii maintained community. it is the responsibility of the Neighborhood Improvement Officers to sake snare the community conforms to the standards set by the code. FULL TIME POSITIONS Community Development Director Neighborhood imp Officer Administrative Coordinator Sr. office Specialist Total positions In 0.15 1.90 0.10 0.30 2.35 CITY OF DIAMOND BAR ESTMATED EXPENDITURES FY 201 C -16 DtoA Th°P w'T ::=:ComDe.eloprnerif:: DI�7fS6ON NdgiborhaodIFn1j.:. ORGANIZATION:001:-5230 OPERATING EXPEWTURES 42110 Printing PV 2013-14 Fy 2014-15 FY 2014-16 Eir 2015 -IC 42200 Equipment Maintenance Actual AdjUSted ProjLcttord proposed PEP.SOHNEL SERVICES 2,270 4,000 2,000 - 40010 Salaries 166,108 171,540 170,000 175,264 40020. Over -Time Wages 1,232 2,000 1,000 1,000 40070 City Paid Benefits 2,306 3,121 - 3,000 3,128 40080 Retirement 26,721 30,932 29,000 31,132 40083 Worker's Comp. Exp. 3,162 3,153 3,100 3,190 40084 ShorJLong Term Disability 1,044 1,046 1,000 1,059 40085 Medicare 2,635 2,721 2,700 2,751 40090 BenefiiAlloiment 31,536 32,982 33,000 34,452 CS - Property Abatement TOTALPEPSONNEL 234,744 247,495 _ 242,800 251,976 SUPPLIES 59.,280 42,640 , 50,000 41200 Operating Supplies 873 500 200 500 TOTAL SUPPLIES 873 500 200 500 OPERATING EXPEWTURES 42110 Printing - 1,700 1,500 2,000 42200 Equipment Maintenance 577 2,000 1,200 2,000 42310 Fuel 2,270 4,000 2,000 - 42315 Membership & Dues 200 400 400 400 42325 Meetings -- 200 100 200 42330 Travel-Conferences/Research 3,034 3,200 3,200 4,000 42335 Travel -Mileage and Auto - 500 200 500 42340 Education & Training - - - 400 TOTAL O FERAT€NG EXP. 6,081 12,000 8,600 9,500 CONTRACT SERVICES 45213 CS -Code Enforcement 246 1,900 1,400 2,000 45214 CS - Property Abatement - 1,500 3,000 3,600 45520 CS-Grafnti Removal 59.,280 42,640 39,200 50,000 TOTAL CONTRACT SVCS. 59,526 46,040 43,600 55,600 FDIVISION TOTAL 301,224 306,035 295,200 317,576 142 CITY OF DIAMOND BAR NEIGHBORHOOD lRIPROVEMEVAT (5230) BUDGET DISCUSSION FY15-16 TOTAL BUDGET $397,570 PERSONNEL SERVICES Personnel Amount, Budgeted: 251,975 Full-time Com Dev Director 0.15 FTE Neighborhood Improvement O`riicer 1.90 F i E Administrative Coordinator 0.10 FTE Sr. Office Specialist 0.30 FTE Fuel (42910) 2.45 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Operating Supplies 500 Printing (42190) Arn®unt Budgeted: 2,000 Courtesy Notices, citation books, brochures, handouts 2,000 Equipment Maintenance (42200) Amount Budgeted: 2,000 NIO Vehicles 2,000 Fuel (42910) Amount Budgeted: - Moved 'to Fund 520 - Membership & Dues (42315) Amount Budgeted: 400 CACEO (2) 400 Meetings (42325) Amount Budgeted: 200 CACEO 200 Travel=Conferences (42330) Amount Budgeted: 4,000 CACEO annual seminar 4,000 Travel -Conferences Mileage (42335) Amount Budgeted: 500 500 Education & Training (42340) Amount Budgeted: 400 SCACEO. CACEO 400 143 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT M230% BUDGET DISCUSSM FYI S-16 Page 2 CONTRACT SERVICES CS e Admin Utation Processiaig (452` 3) 2,000 Data Ticket 2,000 CS n Psopert49 Abatement (45214) Amounk BadgeteR 3,3 00 =ropeizy Abatement 3,600 C5 s Graffiti Removal (40520) Amount Budgeted: 50,000 Graff iti Ramoval 50,000 144 ON, INEVZONfll III! ez- Ex -zOwl Community Services , MR : Z ` . < ", f : ©(. �. . RIIII eCommunity Administration \\ Park Operations Paul °.Grow Park Heritage 21\ Heritage Pk Comm Center Maple Hill Park an ° : + 2 c « a Pm4c, % Peterson »t$9 f 76\ Ronald Re ga /7«\ « archin,far! W GIVE OF DIAMONDA ESTIM, ATED EXPENDITURES a`UNHAAFrro° COM, MUNI Y SERVICES FY 2016-16 Organization 4: 001-5310 through 0011-5350 PERSONNEL SERV[CPS SUPPLMS OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMRNTTOTAL DEPARTMENT INCLUDES FY 2011-12 FY 2012-13 EY 2012-13 FY 2013.14 Actual Adjusted Projected Adopted $2,231,354 $2,338,867 $2,253,317 $2,345,052 199,430 217,760 221,960 254,114 934,862 926,688 926,911 846,866 11,835 28,340 28,160 14,900 924,634 964,849 964,849 1,017,356 318,673 160,391 160,391 69,200 $4,620,788 $4,636,893 $4,555,588 $4,547,488 Community Services Administration $324,118 Diamond Bar Center 1,106,444 Park Operations 1,081,840 Recreation 2,035,085 Total Department Expenditures e $4,576,Q5� 147 CITY F DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 £SBPARTNfrENT CommugitySvcs HIVISIO,N Summary;:_. _ ®RGAI�I�AATION-#::. _001. 5310 SUPPLIES 41200 Operating Supplies 199,430 208,660 213,860 247,714 41210 Car Show Supplies - - - 3,400 41300 Small Tools & Equipment - 9,100 8,100 3,000 TOTAL SUPPLIES 199,430 217,760 221,960 254,114 OPERAT INO EXPENDITURES 42110 Printing VY 2013-14 2013-14 FY 2014-15 FY 2014-10 FY 2015.16 42115 Advertising Actual Adfustad Progectcad Proposed PERSdONNEL SERVICES Postage Charges 7 250 250 40010 Salaries 1,023,422 .967,489 967,500 979,785 40020 Over -Time Wages 26,511 32,293 32,000 35,958 40030 Pari -Tine Salaries 689,644 813,717 751,000 799,358 40070 City Paid Benefits 16,084 18,948 16,400 19,094 40080 Retirement 167,509 187,738 175,500 185,313 40083 Worker's Comp. Exp. 44,113 45,871 41,500 45,111 40084 Short/Long Term Disability 6,730 6,351 5,989 6,303 40085 Medicare 65,482 72,478 68,247 - 71,194 40090 Benefit Allotment 191,859 193,982 195,181 202,936 3,700 TOTALPEIRSONNEL 2,231,354 2,338,867 2,253,317 2,345,052 SUPPLIES 41200 Operating Supplies 199,430 208,660 213,860 247,714 41210 Car Show Supplies - - - 3,400 41300 Small Tools & Equipment - 9,100 8,100 3,000 TOTAL SUPPLIES 199,430 217,760 221,960 254,114 OPERAT INO EXPENDITURES 42110 Printing 11,089 28,853 28,853 33,526 42115 Advertising - - - 200 42120 Postage Charges 7 250 250 250 42124 Technology - 1,800 1,800 1,800 42125 Telephone 12,703 13,700 13,700. 13,700 42126 Utilities 393,218 341,966 341,966 327,608 42128 Banking Charges 26,728 - .24,000 24,000 24,000 42130 Rental/Lease of Equipment 6,734 23,850 - 23,850 43,650 42140 Rental/Lease of Real Prop 50,110 105,097 105,097 102,097 42141 Rental/Lease - Exhibit Sp 1,751 1,500 1,500 2,000 42145 Rental/Lease - Rides & Attrac - - - 42,400 42200 Equipment Maintenance 12,716 16,200 16,200 3,700 42210 Maint. of Grounds/Bldgs 249,660 194,522 194,522 181,100 42310 Fuel 19,134 17,350 17,350 - 42315 Membership & Dues 2,635 2,515 2,740 3,615 42320 Publications - 50 50 100 42325 Meetings 1,342 2,600 2,600 1,990 42330 Travel -Conferences 10,024. 16,858 16,858 8,831 42335 Travel -Mileage 3, Auto Allow - 3,000 3,000 3,000 3,000 42340 Education & Training 575 550 550 1,325 42353 Anniversary Celebration 87,500 84,475 84,475 - 42410 Admissions -Youth Activities 45,936 47,550 47,550 51,974 TOTAL OPERATING EXP. 934,862 926,686 926,911 846,866 PROFESSIONAL SERVCES 44000 Professional Services 9,675 25,640 25,640 - 12,200 44100 Commission Compensation 2,160 2,700 2,520 2,700 44300 PS - Special Studies - - - - iOTALPROF SVCS 11,835 28,340 28,160 14,900 CONTRACT SERVICES 45010 CS -DBC Security 25,650 25,000 25,000 25,000 45300 CS -Community Svcs 664,868 695,110 695,110 725,456 45305 CS -Concerts in the Pad: 26,143 28,739 28,739 28,680 45306 CS - Birthday Party - - - 1,975 45310 CS -Excursions 34,865 40,500 40,500 40,500 H 45320 CS -Contract Classes -1173,108 175,500 175,500 172,500 45402 CS-SheriSFa Dept Spec Events - - 23,245 TOTAL CCiN V ENACT SVCS. 924,634 _ 964,849 964,849 1,017,358 C.Ae TAT OUTLAY 46250 Misc Equipment 75,619 109,291 109,291 18,200 46410 Capital Improvements 242,054 51,100 51,100 51,000 318,673 160,391 160,391 69,200 DEPARTMENT TOTAL 4,620,788 4,636,893 4,555,588 4,547,488 149 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2015-2016 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 The Community Services Department is responsible for the maintenance and operation of the City's nine developed parks, four community buildings and the skate hark. This includes ground maintenance, facility upkeep, park improvements and capital projects. This year's budget includes funding for the operation of the Diamond Bar Center located in Summitrudge Park. This facility includes a senior center and a 500 seat capacity dining hall. The Department also administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics, excursions, recreation classes, summer day camp, teen activities, facility reservations, senior programs and special events. FULL TIME POSITIONS IONS FTE's Community Services Director 1.00 Administrative Coordinator 1.00 Administrative Assistant 1.00 Recreation Supt. 1.00 Recreation Supervisor (unfunded) 1.00 Recreation Specialist 1.86 CS Coordinator 4.00 Parks & Maint Supt. 0.60 Facilities Taint Supervisor 0.60 Senior Maintenance Worker 0.60 Parks & Maint Inspector 0.88 Sulo e total 13.54 PART TIME POSITIONS - BENEFITTED Pre-school Teacher (30 hrslwk) 0.75 Pre-school Teacher (26 hrslwk) 0.65 Asst. Pre-school Teacher- (20 hrslwk) 0.50 Sub - Total 1.90 IUm REPAR I I ENT TITLE: COMMUNITY SERVICES Coma Svcs Specialist Com Svcs worker Com Svcs Leader D Com Svcs Leader Il Maintenance Worker I Maintenance Worker Ii Facility Attendant I Facility Attendant II Sulo e Total Total Positions (FTE's) DEPARTMENT NO. 5310-6350 FTE's 3.40 2.62 4.45 2.81 0.90 0.90 0.90 6.33 22.51 I CITY OF DIAMOND BAR ESTIMATI ESA EXPEN B T URES Fy 2013-16 a7Ei�ARThihER9T ComrziUntySvcs OiVOS1OCd Com Svcs: Admin.;_ �i2G185Jt�A'6'1�9V:# ; 116't=531.0.. �: 152 FY 2013-14 FY 2014-15 FY 2014.-15 Fy 2015-16 Actuall Adgusted Projected Proposed PERSONNEL SERVICES� -- 40010 Salaries 261,740 264,570 263,000 218,817 40020 Over -Time Wages 2,045 2,000 2,000 2,000 40070 City Paid Benefits 2,813 3,312 3,000 2,690 40080 Retirement 40,767 47,707 45,000 37,567 40083 Worker's Comp. Exp,. 5,627 5,436 5,500 3,851 40084 Short/Long Term Disability 1,474 1,614 1,400 1,278 40085 Medicare 3,866 3,940 3,940 3,141 40090 Benefit Allotment 33,107 34,707 35,000 28,656 TOTAL PERSONNEL 351,439 353,286 358,840 298,000 SUPPLIES 41200 Operating Supplies 1,556 3,650 3,650 4,550 TOTAL SUPPLIES 1,556 3,650 3,650 4,550 OF'RRAIIING EXPENDITURES 42124 Technology - 1,200 1,200 1,200 42125 Telephone 519 - - 42130 Rental/Lease of Equipment - 650 650 700 42200 Equipment Maintenance 10,904 12,500 12,500 - 42210 Maint. of Grounds/Bldgs 450 450 - 500 42310 Fuel - 19,134 17,350 17,350 - 42315 Membership & Dues 1,340 1,400 1,400 1,400 42320 Publications 50 50 100 42325 Meetings 250 250 250 300 42330 Travel -Conferences 3,623 7,300 7,300 1,868 42335 Travel -Mileage & Auto Allow 3,000 3,000. 3,000 3,000 42340 Education & Training 190 250 250 300 TOTAL OPERATING EXP. 38,960 44,400 44,400 9,368 PROFESSIONAL SEPVICES 44000 Professional Services 9,675 25,640 25,640 12,200 TOTAL PROF SVCS 9,675 25,640 25,649 12,200 (DIVISION TOTAL 401,630 436,976 432,530 324,118 152 CITY OF DIAMOND BAR COMMUNITY SERVICES ADNIIN (001-5310) BUDGET DliSCUSSION FY`s S-1 6 BUDGET $324,110- PERSONNEL 324,11® PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Services Director Parks & Maintenance Supt, Admin Coordinator Amount Budgeted: 0.010 FEE 0,500 FTE 1.000 FIE INKITI f Overtime Commission Meetings Amount Budgeted: 2,000 203,000 Operating Supplies (41200) Amount Budgeted: 4,550 Operating Supplies 3,350 Key Duplicator & key Blanks 1,200 OPi RATING EXPENDITURES Technology (42124) Amount Budgeted: 1,200 Technology Allowance - Director 1,200 Rental/Lease of Equipment (42130) Amount Budgeted: 700 Rental Equipmen4As Needed 550 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: Equipment Maintenance - moved to Fund 520 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 500 Maintenance of Grounds/Bldgs 500 Fuel (42310) Amount Budgeted: - Fuel - Moved to Fund 520 - Membership & Dues (42315) Amount Budgeted: 1,400 Membership & Dues 1,400 Publications (42320) Amount Budgeted: 100 Publications 100 MGotings (42325) Amount Budgeted: 300 Meetings 300 153 CITY OF DIAMOND BAR COMMUN1W SEMCES ADMIN (0®1-531®) BUDGET DISCUSSM FY`! 6-1 6 Page 2 Travel-Contereneea (42330) Amcunt Budgeted: 1,368 CPRS Corn`, in Long !Beach 3/8 - 3/11/16 (2 staff/2 Commissioners) 1,868 National Playground Safety Institute -- Long Beach e ravel-fliieage & Auto Allow (42336) Amount Budgeted: Com Svcs Director - Auto Allowance ($250/mo) 3,000 Education & Training (42346) Amount Budgeted: 360 Training Seminars 300 PROFESSIONAL SERVICES Professional Services (44.000) Amount Budgeted: 12,200 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 Dignified Retirement of Banners & Flags 1,300 Grant Application Requirements 1,760 County Street Light Assessment (Riparian habitat Parcel) 40 LA County Fees for "Notice of Exemption" Postings 900 CITY DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 DERARTMENT CommLf ty Svcs DIVISION :.:.:... - riYer CONTRACT SERVICES 45010 CS -Security 25,650 25,000 25,000 25,000 4530D CS -Community Svcs 256,843 249,650 249,650 267,610 TOTAL CONTRACT SVCS. 282,493 274,650 274,650 292,610 CAPITAL OUTLAY 46250 Misc Equipment 63,470 109,291 FY 2013-14 FY 2014-15 P°d 201445 FY 2015.16 51,100 51,000 Actual Adjusted Projected Pvoposed PERSONNEL SERVICES 1,144,030 1,125,399 1,106,444 40010 Salaries 131.219 108,869 - 110,800 147,118 40020 Over -Time Wages 1,313 4,000 2,000 2,000 40030 Part -Time Salaries 227,458 276,841 261,000 266,000 40070 City Paid Benefits 1,897 1,991 1,800 2,625 40080 Retirement 18,539 19,631 19,000 26,197 40083 Worker's Comp. Exp. - 10,342 11,316 10500 12,105 40084 Shor4/Long Term Disability 740 664 600 891 40085 Medicare 20,292 22,897 21,500 22,683 40090 Benefit Allotment 21,420 20,922 21,300 29,016 TOTALPERSONNEU 433,220 467,131 448,500 508,634 SUPPLIES 41200 Operating Supplies 75,242 74,900 74,900 73,300 41300 Small Tools & Equip 8,100 8,100 2,000 TOTAL SUPPLIES 75,242 83,000 83,000 75,300 OPERATING EXPENDITURES 42110 Printing 4,011 17,500 17,500 17;500 42125 Telephone 5,008 5,700 5,700 5,700 42126 Utilities 95,594 - 95,600 95,600 92,100 42130 Rental/Lease - Equip 154 4,200 4,200 4,200 42141 Rental/Lease - Exhibit Sp 1,751 1,500- 1,500 2,000 42200 Equipment Maintenance - 1,812 3,700 3,700 3,700 42210 Maint. of Grounds/Bldgs 63,049 28,700 28,700 35,500 42330 Travel- Conferences - 1,958 1,958 - TOTAL OPERATING EXP. 171,379 158,858 158,858 160,700 CONTRACT SERVICES 45010 CS -Security 25,650 25,000 25,000 25,000 4530D CS -Community Svcs 256,843 249,650 249,650 267,610 TOTAL CONTRACT SVCS. 282,493 274,650 274,650 292,610 CAPITAL OUTLAY 46250 Misc Equipment 63,470 109,291 109,291 - 18,200 46410 Capital Improvements 242,054 51,100 51,100 51,000 305,524 160,391 160,391 69,200 DIVISION TOTAL 1,267,858 1,144,030 1,125,399 1,106,444 M CI -1 f OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET 011SCUSSIMA FY15-10 TOTAL A6 BUDGET X1,106,444 Personnel (40010-40093) Amount Budgeted: 605,604 Full Time Facilities Maintenance Supervisor 0.40 FTE Senior Maintenance Worker 0.40 FTE Recreation Superintendent 0.25 FTE Recreation Supervisor (Unfunded) 0.60 FTE Com Svcs Coordinator 1.00 FTE 2.05 FTE 212,305 Part Time Community Services Leader 1 0.00 FTE Community Services Leader II 0.62 FTE Community Services Specialist 1.35 FTE Community Services Worker 0.31 FTE Facility Attendant 1 0.45 FTE Facility Attendant 11 3.68 FTE Maintenance Worker 11 0.40 FTE 7.25 i=TE 15,226 hours 294,329 Overtime Wages Amount Budgeted: 2,000 UP€'T_1ES Operating Supplies (41200) Amount Budgeted: 73,300 Hardware Supplies 15,000 Electrical/Lighting Supplies - Replace additional lights/ballasts 18,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 4,900 Replacement Flags 3,500 Restroom Supplies 17,000 Uniforms/Shirts 3,500 Cleaning Supplies 3,000 Filters for Ice Machine 700 GVBR Projector Bulbs - 2 each @ $400 800 Replacement radios 1,000 Bridal Show -- February 2016 1,000 Brasil Tools & Equipment (41300) Amount Budgeted: 2,000 Tools for Maintenance 2,000 OPE TING EXPENDITURES Printing (42110) !amount Budgeted: 17,500 RentalImormation Brochures 6,000 Postcards, Letterhead, Contracts, Comment Cards 4,000 Bridal Show 2016 Advertising - postcard mailing, banners 7,500 um CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-6333) BUDGET DISGUSSION FY15-16 Page 2 Telephone (42126) Amount Budgeted: 0,700 Office Telephone 5,700 Utilities (42126) Amount Budgeted: 02,100 Gas 8,000 Water 3,500 Edison 80,600 talfLease of Equipment (42130) 6,200 Equipment 200 Exhibit Space 2,000 Bridal Show 2016 4,000 Equipment Maintenance (42200) Amount Budgeted: 3,700 Audio Video Systems Service 3,700 Maint, of GroundsfBldgs (42210) Amount Budgeted: 35,000 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Kays Service 500 Roofing Services -- Preventative Maintenance 5,000 Carpet Cleaning -- Quarterly 6,400 Clean GVBR fabric partitions 3,000 Refinish Stage --Annually 600 Wheel Chair Lift -- Full Load Lift Test 1,800 Landscape Maintenance --As Needed 5,000 AQMD Generator Fees (Operating & Emissions) 500 CONTRACT SERVICES CS - Security (45010) Contract Security Amount Budgeted: Community Svcs (45300) Amount Budgeted: Building Maintenance Contract w/4 FT Contract Staff Pest Control Contract Landscape Maintenance Contract (ValleyCrest) HVAC Inspection & Maintenance Contract Bear State (Equipment Service) -- 3,200 Trane (Building Automation System Maintenance) -- 4,200 Water Element Chemical Treatment & Maintenance Contract Indoor Plant Maintenance Contract Candle Permit Fees AQMD Fees (Annual Emissions Output by Generator) Generator Contract Maintenance (including fuel) Ice Machine Maintenance Bridal Show - March 2016 157 20,900 25,000 267,616 174,750 2,310 67,750 7,400 2,040 2,310 2,000 475 2,575 2,000 4,000 CITY OF DIAMOND BAR MAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FYI 5-16 CAPTA@ f)UT y Hiisc EgWpmeat (46250) Amount Budgeted; 18,200 Additional Trash Receptacles for DBC 5,000 Replacement Doors -- Both Store Rooms 4,000 Replacement Cabinet Doors -- Kitchanet'te 1,200 Replacement Curtain -- GVB stage 5,000 Cal�ata9 Brropr®verneeu4s QC541®) 51,000 Retrofit Exterior Lighting to LED 8,000 Replace Fire Alarm Panel 3,000 Replace GVB Projector (Info Services project) 30,000 Replace GVB AV Screen (Info Services project) 10,000 CT. OF DIAMOND um CITE OF DIAMONDBAR ESTIMATED EXPENDITUPES FY 2015-16 FY 2013-14 FY 2014,15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE 15,000 ------------------------------------- PERSKONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Pact- T irne Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42130 Rental/Lease Equipment TOTAL OPERATING EXP. CONTRAST SERVICES 45300 CS - Contract Services TOTAL CONTRACT SVCS. Lost Rental Revenue 2, 013 1,100 2,000 39 302 140 12 186 439 6,231 1,000 1,000 7,500 4,000 4,000 4,000 3,480 TOTAL PROGRAF1 OOSTS 26,211 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2®15-16 PERSONNEL SERVICES 40010 Salaries 40020 - Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 16,500 TOTALPERSONNEL SUPPLIES 8,094 41200 Operating Supplies 786 TOTALSUPPLIES OPERATING EXPENDITURES DEPARTMENT: communityS<✓cs iJIVlSl�i� :�: park.c3perattons : FY 2013-14 FY 2014-15 EY 2014-15 FY 2015-16 Actnall Adyusted Projected Proposed 126,509 95,710 95,700 100,959 5,128 .6,000 6,000 1,000 127,383 174,078 140,000 172,000 1,840 1,632 1,600 1,737 19,380 17,258 16,500 17,816 7,967 8,094 7,500 8,140 786 584 500 606 11,048 14,834 12,000 14,787 20,760 17,472 18,000 19,483 320,801 335,662 297,800 336,527 39,923 34,800 40,000 41,400 39,923 34,800 40,000 41,400 42125 Telephone 7,176 8,000 8,000 8,000 42126 Utilities 297,624 246,366 246,366 235,313 42130 Rental/Lease of Equipment 509 1,350 1,350 1,400 42210 Maint. of Grounds/Bldgs 186,611 165,372 165,372 145,100 TOTAL OPERATING EXP. - 491,920 421,088 421,088 389,813 CONTRACT SERVICES 45300 CS -Community Svcs 309,949 312,050 312,050 314,100 TOTAL CONTRACT SVCS. 309,949 312,050 312,050 314,100 CAPITAL OUTLAY 46250 Misc Equipment 13,149 46410 Capital Improvements 13,149 - - - - DIVISIONTOTAL 1,175,742 1,103,600 1,070,938 1,081,840 N CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY15-16 AL BUDGET $1,0801,340 Personnel (40010=40093) Fuld Time Parks & Maintenance Superintendent Facilities Maintenance Supervisor Parks & Maintenance Inspector/Technician Senior Maintenance Worker Intermittent Evart Time Facility Attendant I Facility Attendant 11 Maintenance Worker 1 Maintenance Worker II Over -Time Wages SUPPLIES Amount Budgeted: 333,527 0.33 FTE 0.20 FTE 0.10 FTE 0.20 FTE 1.33 FTE 145,209 0.45 FTE 2.65 FTE 0.99 FTE 0Z0 FTE 4.50 FTE 9,349 hours 190,318 Amount Budgeted: 1,000 Operating Supplies (41200) Amount Budgeted: 41,400 Heritage Community Ctr 5,000 Parks Supplies 15,500 Doggie Walk {Sags 11,300 Park Uniforms for Staff 4,000 Park & Trails Signage 1,600 Replcmnt Tbls/Chairs for Herit Comm Center/Pantera as needed 2,500 Youth at Risk - Trail Maint Supplies 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 8,000 Heritage Park -- Pay Phone 992 Heritage Community Ctr -- Verizon & Alarm 2,048 Maplehill Pk -- Pay Phone 992 Pantera Ph -- Pay Phone 992 Peterson Ph -- Pay Phone 992 Reagan Pk -- Pay Phone 992 Sycamore Cyn -- Pay Phone 992 Utilities (42126) Amount Budgeted: 235,313 Paul Grow Park 11,441 Water (5% increase per WVWD) 10,705 Electric (5% increase per SCE) 736 CIT`' OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-6340) BUDGET DISCUSSION FY15-16 Page 2' Utilities (42126) (coos°t) Heritage Park 10,436 Water 9,103 Electric 1,333 Heritage Community Ctr 20,000 Water - Included with Heritage Park Electric 16,300 High Speed Internet -- Computer& Phone 1,400 Gas 2,300 Lorbeer Lights 13,790 Electric 13,790 IVlaplehill Pk 15,689 Water 12,574 Electric 3,020 LA County Sewer Service Charge 95 Pantera Pk 53,382 Water 37,658 Electric 15,700 LA County Sewer Service Charge 24 Peterson PI< 29,503 Water 23,379 Electric 6,100 LA County Sewer Service Charge 24 Reagan PI: 12,862 Water 9,132 Electric 3,635 LA County Sewer Service Charge 95 Starshine Pk 9,654 Water 8,568 Electric 1,086 Summitridge 34,758 Water 34,758 Electric - Included w/DBC Sycamore Cyn Pk & Trail Mesa/Trailhead 17,854 Water 11,778 Electric 6,037 LA County Street Light Assessment 39 Washington Park 5,944 Water 4,858 Electric 1,086 Rental/Lease of Equipment (42130) A.rnount Budgeted: 1,400 Rental equip to repair Trails 500 Portable Restrooms at Summit Ridge Park, 900 ow CIT fi OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY15-16 Page 3 taint. of Groundsffildgn (42210) Amount Budgeted: 145,100 Paul Grow Park Fire Ant Eradication 800 Repair Vehicle Access/Pedestrian Gate 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Heritage Park 8,000 Fire Ant Eradication 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Heritage Community Ctr 3,050 Building Maintenance Contract 5,800 Annual Preventative Roof Maintenance 2,000 Carpet Cleaning 1,600 Interior Plant Service 1,700 Security Alarm Monitoring 840 HVAC Equipment Service (Bear State) 1,000 HVAC Controls Service (Johnson) 750 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Lorbeer Football[Soccer FieldfTrackfSlopo Install Fertigation System Fire Ant Eradication 5,000 800 it°laplehill Pk 5,000 Fire Ant Eradication 500 Replacement Picnic Tables -- 10 tables 8,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Pantera PEs 4,000 Building Maintenance Contract 3,050 HVAC Equipment Service (Bear State) 360 Fire Ant Eradication 800 Root Repairs (Flashing, Demers & Preventative Maintenance) 4,000 Replace Security Light Poles (6 poles) 5,000 Paint Security Light Poles 4,500 Paint Building Interior & Exterior 4,500 Carpet Cleaning 1,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 4,000 Dog Park 500 Application of AntiBacterial Spray to Mulch 4,000 Peterson Eek Weed Removal / Fire Break 3,000 Fire Ant Eradication 800 Replace Locks & Lock Hardware 1,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 4,000 Reagan Pk Fire Ant Eradication 500 Replace Locks & Lock Hardware 1,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,500 IW CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION PYI S-16 Page 4 Main's. of Grounds/Bldgs (42210) (con"t) Starshine P@s Fire Ant Eradication 500 Patch rubber surfacing 5,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,500 Eummitridge ParVJDBC 11,550 Fire Ant Eradication 800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Sycamore Cyn Park & fraiI/Trail head 24,082 Cleaning of Creek Area 3,000 Fire Ant Eradication 800 Sump Pump Maintenance 10,000 Ground Squirrel Control 2,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Weed Removal/Fire Breaks 11,550 Add Wood Chips to Tot Lot 3,000 Office Floor Service 1,000 Replace Drinking Fountain at Trail Head 6,500 Removal of Poison Oak Adjacent to Hiking Trail 2,000 VIVashington Park 111,238 Fire Ant Eradication 250 Install Pressure Regulator on Irrigation System 2,500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,500 CS -Community Svcs (45300) Amount, Budgeted_ Landscape Maintenance Contract 99,331 ValleyCrest Contract 111,238 Paul Grow Park 20,574 Heritage Park 13,785 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head/Trail at Sycamore Canyon Park 12,300 ValleyCrest Contract 196,962 Pantera Park 99,331 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl. w/Diamond Bar Center) Dog Park 4,800 Excel Contract 3,900 Washington Park 3,900 Restroom/Concession Bldg Roof Inspections --All Parks 2,000 ilk 394,100 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 EIEFA.�RTMR19T:2 Commuri iy:Svcs . .....0�! Raereaticrr QRGzINIfiAdPOVU:#a�::�,,: D01=5350...:F: - PV 2013-14 FY 2014-15 FY 2014-55 FY 2016-16 Actual Adjusted- Projected Proposed PERSONNEL SER06ICES _ 40010 Salaries 503,954 498,340 498,000 512,891 40020 Over -Time Wages 18,025 20,293 22,000 30,958 40030 Part -Time Salaries 334,803 362,798 350,000 361,358 40070 City Paid Benefits 9,534 12,013 10,000 12,043 40080 Retirement 88,823 103,142 95,000 103,733 40083 Worker's Comp. Exp. 20,177 21,025 18,000 21,016 4:0084 Short/Long Term Disability 3,730 3,489 3,489 3,528 40085 Medicare - 30,276 30,807 30,807 30,583 40090 Benefit Allotment 116,572 120,881 120,881 125,781 42126 TOTAL PERSONNEL 1,125,894 1,172,788 1,148,177 1,201,890 SUPPLIES _ 41200 Operating Supplies 82,709 - 95,310 95,310 128,464 41210 Car Show Supplies - - - 3,400 41300 Small Tools & Equipment _ - 1,000 - 1,000 TOTAL SUPPLIES 82,709 96,310 95,310 132,864 OPERATING EXPENDI T P,PRES 42110 Printing 7,078 11,353 11,353 16,026 42115 Advertising 200 42120 Postage Charges 7 250 250 250 42124 Technology - 600 600 600 42126 Lights 195 42128 Banking Charges 26,728. 24,000 24,000 24,000 42130 Rental/Lease of Equipment 6,071 17,650 17,650 37,350 42140 Rental/Lease of Peal Prop 50,110 105,097 105,097 102,097 42145 Rental/Lease Rides &. Attract 42,400 42315 Membership & Dues 1,295 1,115 1,340 2,215 42325 Meetings 1,092 2,350 2,350 1,690 42330 Travel - Conferences 6,401 7,600 7,600 6,963 42340 Education & Training 385 300 300 1,025 42353 City Birthday Party 87,500 84,475 84,475 - 42410 Admissions -Youth Activities 45,936 47,550 47,550 51,974 TOTAL OPERATING EXP. 232,603 302,340 302,565 286,985 PROFESSIONAL SERVICES 44100 Commission Compensation 2,160 2,700 2,520 2,700 TOTAL PROF SVCS 2,160 2,700 2,520 2,700 COONTRACT SERVICES 45300 CS -Community Svcs 98,076 133,410 133,410 143,746 45305 CS -Concerts in the Park 26,143 28,739 28,739 28,680 45306 CS -City Birthday 1,975 45310 CS -Excursions 34,865 40,500 40,500 40,500 45320 CS -Contract Classes 173,108 175,500 175,500 172,500 45402 CS -Sheriffs Dept Special Events 23,245 TOTAL CONTRACT SVCS. 332,192 378,149 378,149 410,646 DIVISIOSN TOTAL 1,775,558 1,952,287 1,926,721 2,035,085 CITY OF DIAMOND BAR RECREATON SVCS (001-5360) BUDGET DISCUSSION FY16-10 $2,009,470 Personnel (40010=40093) Amount Budgeted: 1,201,890 1 Full Time Asst. Preschool Teacher (20 hrs) 1.00 Community Svcs Director 0.485 FTE Recreation Superintendent 0.750 FTE Admin Assistant 1.000 FTE CS Coordinator 3.000 FTE Recreation Supervisor 0.400 FTE Rec Specialist 0.863 FTE Rec Specialist 1.000 FTE 7.498 FTE 733.770 Regular Part -Time Amount Budgeted: 126,464 Community Activities Asst. Preschool Teacher (20 hrs) 1.00 RPT Preschool Teacher (30 hrs) 1.00 RPT Preschool Teacher (26 hrs) 1.00 RPT Volunteer Programs 3.00 RPT 121,808 Seasonal Part -Time Community Services Leader I Community Services Leader II Community Services Specialist Community Services Worker Overtime Wages (40020) Community Activities Senior Activities Athletics Fee Programs Contract Classes Volunteer Programs 3.85 FTE 2.19 FTE 2.05 FTE 2.51 FTE 10.60 FTE 21,627 hours 315,354 Amount Budgeted: 21,745 845 1,209 864 1,000 5,295 30,958 Operating Supplies (41200) Amount Budgeted: 126,464 Community Activities 47,530 Senior Activities 9,600 Athletics 31,122 Fee Programs 18,481 Contract Classes 1,100 Volunteer Programs 8,391 EZ Up Canopies 12,240 Holiday Banners 14,332 CITY OF DIAMOND BAR RECREAMN SVCS (001-5360) BUDGET DISCUSSM FYI Set 6 Page 2 Car Show Supplies (41210) Amount Budgeted: 3,400 City Birthday Car Show 3,400 Small Tools & Equipment (41300) Amount Budgeted: 1,000 Athletics 1,000 OPERATING EXPENDITURES Printing (42110) Community Activities Senior Activities Athletics Fee Programs Contract Classes Volunteer Programs Amount Budgeted: 8,400 200 2,075 1,601 1,000 2,750 16,026 Advertising (4211 5) Amount Budgeted: 200 Community Activities 200 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Technology (42124) Amount Budgeted: 600 Technology Allowance - Rec Supt. 600 Lights (42126) Amount Budgeted: 196 Athletics 195 Banking Charges (42128) Amount Budgeted: 24,000 Credit Card Charges 24,000 RentallL.ease of Equipment (42130) Amount Budgeted: 37,350 Community Activities 37,350 RentallLease of Real Prop (42140) Amount Budgeted: 102,097 Community Activities 3,300 Athletics 88,797 Contract Classes 10,000 RentallLease of RideslAttractions (42145) Amount Budgeted: 42,400 Community Activities 42,400 Membership & Dues (42315) Amount Budgeted: 2,215 C.P.R.S. Membership (8 Staff 1,240 Lem (2 Stafff 500 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff 350 168 CITY OF DIAMOND BAR RECREATION SVCS (001-53660) BUDGET DISCUSSION F YI S-16 Page 3 Meetings (42325) Amount Budgeted: 1,690 C.P.R.S. Seminars 300 S.C.M.A.F. Sports Institute (4. star Brochure Exchange Meetings CPRS District )(111 Meetings WILS Meetings 310 160 800 120 Travel - Conferences (42330) Amount Budgeted: 6,963 CPRS Conference - Long Beach 3.8.16-3.11.16 (3 Stag 1,401 NRPA Conference - Las Vegas 9.15.15-9.17.15 (3 Staff) 5,562 Education & Training (42340) Fee Programs Amount Budgeted: 1,025 1,025 Admissions -Youth Activities (42410) Amount Budgeted: 51,974 Fee Programs 50,724 Volunteer Programs 1,250 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgs/year 2,700 CS -Community Svcs (45360) Amount Budgeted: 143,746 Community Activities 86,550 Senior Activities 28,698 Athletics 6,648 Fee Programs 5,100 Volunteer Programs 10,650 Installation of Holiday Banners 6,100 CS -Concerts in the Park (45305) 28,680 Bands -- 7 Concerts 11,100 Sound System 5,500 Concessionaire Reimbursements 1,000 Banners & Replacement Signage 6,100 Special Event Insurance 2,750 Annual ASCAP Registration 850 Annual BMI Registration 655 Annual SESAC Registration 725 CS -City Eidhday Party (45306) 1,975 Community Activities - City Birthday Party 1,975 I= CITY OF DIAMOND BAR REGREA ON SVCS (091-6350) BUDGET DMCUSSEON FY16-16 Page 4 CS -Excursions (45310) Amount Budgeted: 40,500 Adult ExCUf810n5 15,500 Senior Excursions 25,000 CS -Contract Classes (45320) Amount Budgeted: 172,500 Contract Class InStrUGLOrS 169,500 Instructor Insurance 3,000 CS e Sheriff's Dept Special Events (45402) Amount Budgeted: 23,245 Community Acdvitites 22,585 Volunteer Programs 660 CAPITAL OUTLAY Miss Equipment (46250) Amount Budgeted: IN CITY : :F Dy§.\\\,;i§. BAR }. Program Summaries Community Armed Forces 22 neirs City Birthday Candy Cane Craft \9\r CITY OF DIAMOND BAR ES T UVIATED EXPENDITURES FY 2015-16 DEPARTMENT: Community Svcs DIVISION: Recreation FROG NAME Comm Act Summary FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE ©o e e e ee o ®64,725 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Shod/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41210 Car Show Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42130 Rental/Lease of Equipment 42140 Facility Rental 42145 Rental/Lease of Rides/Attractions TOTAL OPERATING EXP. CONTRACT SERVICES 61,188 21,745 41,714 1,197 9,177 3,239 372 4,478 56,448 47,530 3,400 50,930 8,400 200 37,350 3,300 45300 CS - Community Services 86,550 45305 CS - Concerts in the Park 28,680 45306 CS - City Birthday Party 1,975 45310 CS - Excursions 15,500 45402 CS - SheriTs Dept Special Events 22,585 TOTAL CONTRACT SVCS. - - - 155,290 TOTAL GENERAL FUND PROP A FUND „z-5350-�s3,a CS -Excursions -(Shuttles) TOTAL PROP A FUND 454,318 100 TOTAL PROGRAM COSTS - - -488 a�18 172 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 DEPARTMENT: Community Svcs DIVISION: Recreation RROG NAME 4th of July FY 2613-14 FV 2014-15 FX 2014-15 Fy 2015-16 Ao4:u20 Adjusted proiceted Proposed PFOJECTCD REVENUE o°oee®®ooQ®Q®®®o—ooe°°°oe—°-----®®®o—e°e®®®o—m PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 PartT ime Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Shor'L[Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 6,441 2,083 3,766 126 966 305 39 412 1,404 15,542 41200 Operating Supplies .1,700 TOTAL SUPPLIES - - - 1,700 OPERATING EXPENDITURES 7,700 42110 Printing 1800 42130 Rental/Lease of Equipment 15,300 42140 Facility Rental 3,000 TOTAL OPERATING EXP. - - - 19,100 CONTRACT SERVICES 45300 CS - Community Services 29,100 45402 CS -Sheriffs Dept Special Events 9,285 TOTAL CONTRACT SVCS. - - - 38,385 TOTAL GENERAL FUND 74,727 DROP A FUND „�-535a-,53,o CS -Excursions (Shuttles) 7,700 TOTAL PROP A FUND 7,700 TOTAL PROGRAM COSTS 173 CITY F DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation FY 201 5=1 6 FROG NAME Armed Forces Banners FY 2013.14 FY 2014-16 FY 2014-16 FY 2016-16 Actual Adjusted Projected Proposed PRO,9EOTRD REVENUE--------------------------------------- _ PERSONNEL SERVICES 40010 Salaries 6,441 40020 Over -Time Wages - 40030 Part -Time Salaries 646 40070 City Paid Benefits 126 40080 Retirement 966 40083 Worker's Comp. Exp. 148 40084 ShorULong Term Disability 39 40085 Medicare 142 40090 Benefit Allotment 1,404 TOTAL PERSONNEL - - - 9,912 CONTRACT SERVICES 45300 CS- Community Services 18,900 - TOTAL CONTRACT SVCS. - - - - 18.900 `TOTAL PROGRAM COSTS - - - 28,812 174 CITY OF DIAMOND BAR EST MAI ED EXPENDITURES EY 2015-16 Printing DEPARTMENT: Community Svcs DIVISION: Recreation PROD NAME City Birthday Party 42115 Advertising FV 2013-14 FY 2014=15 FV 2014-15 FV 2015=16 Aotual Adpustcd Projectcd Proposed PROJECTED REVENUE 42145 18,900 PERSONNEL SERVICES TOTAL OPERATING EXP. 40010 Salaries 9,661 40020 Over -Time Wages 4,178 40030 Part -Time Salaries 7,036 40070 City Paid Benefits 189 40080 Retirement - 1,449 40083 Worker's Comp. Exp. 574 40084 Short/Long Term Disability 59 40085 Medicare 760 40090 Benefit Allotment 2,106 TOTAL PERSONNEL 26.012 SUPPLIES 41200 Operating Supplies 20,650 41210Car Show Supplies 3,400 TOTAL SUPPLIES 24.050 OPERATING EXPENDITURES 42110 Printing 2,000 42115 Advertising 200 42120 Postage Charges 42130 Rental/Lease of Equipment 17,350 42145 { Rental/Lease Rides/Attractions 42,400 TOTAL OPERATING EXP. 61.950 CONTRACT SERVICES 45306!j, CS - City Birthday Party 1,975 45402 CS - Sheriffs Dept Special Events 5,000 TOTAL CONTRACT SVCS. 6,975 TOTAL GENERAL FUND PLOP A FUND 112-5350-453u CS -Excursions (Shuttles) TOTAL PROP A FUND 118,987 TOTAL PROORAW] COSTS - - - 122,287 E CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation FY 2€ 15-16 FROG NAME Candy Cane Craft PV 20'83-14 E'd 2014-15 FY 2014-15 FY 2016-16 _Actum Adjusted Projected - Proposed PROJECTED REVENUE ®®®m®®o®®®®o©e— —®oeo-Doo®�,oeeoo®o®o—oo®®©o— c..,3c75 —©oe PERSONNEL SERVICES 40010 Salaries 6,441 40020 Over -Time Wages 592 40030 Part-) !me Salaries 2,785 40070 City Paid Benefits 126 40080 Retirement 966 40083 Worker's Comp. Exp. 230 40084 Short/Long Term Disability 39 40085 Medicare 315 40090 Benefit Allotment 1,404 TOTAL PERSONNEL - - _ 10 POP SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. TOTAL PPOGRAM COSTS 176 100 800 CITY OF DIAMOND ESTIMATED EXPE 1011TURES FY 2015-14 DEPARTMENT: , Community Svcs 40010 DIVISION: Recreation 40020 PROD NAME Concerts/Movies 40030 FY 2013-14 FY 2014-15 FY 20'14-15 IFV 2015.16 Actual Adjusted Proieeted Proposed PROJECTED REVENUE 2,000 PERSONNEL SERVICES 40010 Salaries 40020 Over- T ime Wages 40030 Part- Iime Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPUES 41200 Operating Supplies TOTAL SUPPLIES 6,441 4,089 8,797 126 966 561 39 847 1,404. 23,270 2,100 9 inn OPERATING EXPENDITURES 42110 Printing 975 TOTAL OPERATING EXP. - - - 975 CONTRACT SERVICES - 45300 CS - Community Services 45305 CS -Concerts in the Park 45402 CS - SheriiPs Dept Special Events TOTAL CONTRACT SVCS. TOTAL GENERAL FUND PROP A FUND 112-5350-4531(CS-Emursions (Shuttles) TOTAL PROP A FUND 3,700 28,680 65,02_5 TOTAL PROGRAM COSTS - - - 74,825 177 CITY OF DIAMOND BA ESTIMATED EXPEN®9 9 URES FY 2015-16 DEPARTMENT: DIVISION: FROG NAME Community Svcs Recreation Haunted House FY 2013.14 FY 2014-15 FY 2014.15 FY 2015-16 Actua@ Adjusted Project cd Propozeed PROJECTED REVENUE 2,500 PERSONNEL SERVICES 40010 Salaries 3,220 40020 Over -Time Wages 2,782 40030 Part -Time Salaries 9,749 40070 City Paid Benefits 63 40080 Retirement 483 40083 Worker's Comp. Exp. 462 40084 Short/Long Term Disability 20 40085 Medicare 844 40090 Benefit Allotment - 702 TOTAL PERSONNEL - - - 18,325 SUPPLIES 41200 Operating Supplies 3,900 `rOTALSUPPLIES - - - 3,900 OPERATING EXPENDITURES 42110 Printing 800 `DOTAL OPERAT@NG Exp. - - - 800 CONTRACT SERVICES 45300 CS - Community Services 1,975 45402 CS -Sheriffs Dept Special Events 1,000 TOTAL CONTRACT T SVCS. 2,975 TOTAL PROGRAM COSTS - - - 25,000 178 CITY OF DIAMOND BAR ESTIMATE® EXPENDITURES FY 2015-16 DEPARTMENT: Community Svcs DIVISION: Recreation PRGG NAME Winter Snomlest FY 2013-14 FY 2014-15 Fy 2014-15 FY 2015-16 Actual Adpusled Projected Proposed PROJECTED REVENUE ------------------- PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorULong Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERAT[NG EXPENDITURES 42110 Printing 42130 Rental/Lease of Equipment 42140 Facility Rental TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services 45402 CS - Sheriffs Dept Special Events TOTAL CONTRACT SVCS. u GTAL GENERAL FUND PROP A FUND 112-5350-4531(CS-Excursions (Shuttles) TOTAL. PROP A FUND 7.250 6,441 2,394 5,975 126 966 403 39 595 700 950 4,700 200 26,200 1,000 27,200 58,093 TOTAL PROGRAM COSTS - - - 59,693 , CITE OF DIAMOND BAR ESTIMATED EXPENDITURES Fy 2015-16 DEPARTMENT: DIVISION: PROD NAME Community Svcs Recreation Misc Special Events FY 2013=14 FY 20114-15 FY 2014-15 FY 20115-16 Apt ual Adjusted Projected Proposed PROJECTED REVENUE co—®®®®®.®oo®®o®°e®®o—®om®®o,------eo—m - PERSONNEL SERVICES 40010 Salaries 9,661 40020 Over -Time Wages 1,178 - 40030 Part -Time Salaries 2,550 40070 City Paid Benefits 189 40080 Retirement 1,449 40083 Worker's Comp. Exp. 363 40084 Short/Long Term Disability 59 40085 Medicare 464 40090 Benefit Allotment 2,106 TOTAL PERSONNEL - - - 18,019 SUPPLIES 41200 Operating Supplies 10,600 TOTAL SUPPLIES - - - 10,600 OPERATING EXPENDITURES 42110 Printing 2,075 42140 Facility Rental 100 TOTAL OPERA T lNG EXP. 9 17.1; CONTRACT SERVICES 45300 CS - Community Services 5,675 TOTAL CONT RACT SVGS. - - - - 5,675 TOTAL PROGRAM COSTS m CITY F DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-16 DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME Adult Excursions [FY 20IZ-14 FY 2014-15 FY 2014-155 FY 2015416 Actrual Adjusted Projected Proposed PROJECTED REVENUE ------------------------------- PERSONNEL SERVICES - 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. CONTRACT SERVICES 45310 CS -Excursions TOTAL CONTRACT SVCS. TOTAL GENERAL FUND PROP A FUND 112-5350-45311 CS -Excursions (Shuttles) TOTAL PROP A FUND 29,700 6,441 4,449 410 126 966 193 39 99 1,404 14,127 780 30,407 DIVISI®N TOTAL - - -42,107 ITY OF DIAMOND BAR * Adult Sports p * Youth orts Um CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTMATE© EXPENMURES DIVISION: Recreation FY 2019-16 PROD NAME Athletics Summary FY 201314 FY2014-15 FY2014-15 P1i 2015-16 Actual Adjusted Peogected Proposed PROJECTED REVENUE 109,220 ------------------------------------- PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Pari -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools/Equip TOTAL SUPPLIES OPERATING EXPENDITURES 35,220 1,209 56,208 881 5,284 2,779 215 4,828 9,828 116,452 31,122 1,000 32,122 42110 Printing 2,075 42126 Lights 195 42140 Rental/Lease Real Property 88,797 TOTAL OPERATING EXP. 91,067 CONTRACT SERVICES 45300 CS - Contract Services 6,648 TOTAL CONTRACT SVCS. 6,648 TOTAL PROGRAM COSTS - - - 246,289 183 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation FY 2015-16 PROG NAVE Adult Sports FY 2013=14 FY 2014-15 FY 2014.15 EF7 2015=16 Actual Adjusted Proicctdd Proposed PROJECTED RE09ENUF ---------------------------------------------- 40,720 PERSONNEL SERVICES 40010 Salaries 7,547 40020 Over -Time Wages 40030 Pail -Time Salaries 25,126 40070 City Paid Benefits 189 40080 Retirement 1,132 40083 Worker's Comp. Exp. 980 40084 Short/Long Term Disability 46 40085 Medicare 2,032 40090 Benefit Allotment 2,106 TOTALPERSONNEL 39,158 SUPPLIES 41200 Operating Supplies 3,487 TOTAL SUPPLIES 3,487 OPERATING EXPENDITURES 42110 Printing 42126 Lights 42140 Rental/Lease Real Property 51 TOTAL OPERATING EXP. 51 CONTRACT SEI VICES 45300 CS - Contract Services 1,188 TOTAL CONTRACT SVCS. 1,188 TOTAL PROGRAM COSTS 95,241 '184 CITY OF DIAMONDDEPARTMENT: Community Svcs ESTIMATED EXPEHL31TURES DIVISI®IN: Recreation FY 2015-16 PROD NAME Youth Sports FY 2013.14 FY 2014.15 FY 2014-15 FY 20`85=16 Actual Adjusted Projected Proposed PROJECTED REVENUE ------------------------------------------- 66,500 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Shori/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL 27,673 1,209 31,082 692 4,152 1,799 169 2,796 7,72_2 SUPPLIES 41200 Operating Supplies 27,635 41300 Small Tools/Equip 1,000 TOTAL SUPPLIES 28,635 OPERATING EXPENDITURES 42110 Printing 42126 Lights 42140 Rental/Lease Real Property TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Contract Services TOTAL CONTRACT SVCS. DIVISION TOTAL_ 2,075 195 37,389 - - - 39,659 H 5,460 151,048 � CITY OF DIAMOND BAR . Day Camp Tiny Tots im CITY DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-10 DEPARTMENT: Community Svcs DIVISION: Recreation PROS NAME Fee Prog Summary FY 2013-14 FY 2014-15 FY 2014-15 PY 2015-16 Actual Adjusted Projected Proposed PROJECTED GENERAL RJ14D REVENUE 292,300 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES _ 41200 Operating Supplies TOTAL SUPPLIES OPERATONG EXPENDITURES 23,843 864 170,098 3,273 15,464 4,764 598 7,965 259,863 18,481 - - - _ 18,481 42110 Printing 1,601 42340 Education a Training 1,025 42410 Admissions - Youth Activities 50,724 TOTAL OPERATING EXP. - - - - 53,350 CONTRACT SERVICES 45300 CS - Community Services 5,100 45402 CS - Sheriff's Dept Special Events TOTAL CONTRACT SVCS. - - - 5,100 TOTAL GENERAL FUND 336,794 PROP A FUND 1 12-5350-4531 ( CS -Excursions (Shuttles) 31,700 TOTAL PROP A FUND 31,700 TOTAL PROGRAM COSTS 187 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 DEPARTMENT: DIVISION: FROG NAME Community Svcs Recreation Day Camp - FY 2013 -14 EY 2014=15 FY 2014-155 FY 2015-16 Actual Adjusted Progacted Proposed PROJECTED GENERAL FUND REVENUE 159,000 PERSONNEL SERVICES 40010 Salaries - 10,219 40020 Over -Time Wages 864 40030 Pari -Time Salaries 83,422 40070 City Paid Benefits 189 40080 Retirement 1449 40083 Worker's Comp. Exp. 2,696 40084 Short/Long Term Disability 59 40085 Medicare 6,522 40090 Benefit Allotment - 2,106 TOTAL PERSONNEL - - - 107,526 SUPPLIES 41200 Operating Supplies 10,481 TOTAL SUPPLIES - - - 10,481 OPERATING EXPENDITURES - 42110 Printing 1,101 42340 Education & Training 765 42410 Admissions - Youth Activities 49,724 TOTAL OPERAT ING EXP. - - _ - F1 Fan CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. TOTAL GENERAL FUND PROP A FUND 112-5350-4531(CS-Excursions (Shuttles) TOTAL PROP A FUND 4,300 173,897 TOTAI= PROGRAM COSTS CITY I '. BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation FY 21015-16 PROG NAME Tiny Tots FY 2013-14 eY 2014-15 FY 2014-15 EY 2015-16 Actua9 Adjusted Projected Proposed PROJECTED REVENUE 133,800 PERSONNEL SERVICES 40010 Salaries - 13,624 40020 Over -Time Wages 40030 Part -Time Salaries 86,676 40070 City Paid Benefits 3,084 40080 Retirement 14,015 40083 Worker's Comp. Exp. - 2,068 40084 Short/Long Term Disability 539 40085 Medicare 1,443 40090 Benefit Allotment - 30,888 TOTAL PERSONNEL - - - 152,337 SUPPLIES 41200 Operating Supplies TOTAL St1PPL9ES OPERATING EXPENDiTIIRES 42110 Printing 42340 Education & Training 42410 Admissions -Youth Activities TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. GENERAL FUND TOTAL PROP A FUND 112.5350-4534 CS -Excursions (Shuitles) TOTAL PROP A FUND 1 500 260 800 800 700 T®TAL PRCGR M COSTS 164,597 189 CITY OF DIAMOND BAR Program Summaries — VolunteerPrograms« DB § Youth U(\ Youth :( is CITY OF DIAMOND BAR ESTIMATED EXPENDITUPES FY 2013-10 DEPARTMENT: ` Community Svcs DIVISION: ' Recreation FROG NAME Vol Prog Summary SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42340 Education «Training 42410 Admissions - Youth Activities TOTAL OPERATMG EXP. C014TPACT SERVICES 45300 CS - Community Services 45402 CS - Sherifr"s Dept Special Events TOTAL CONTRACT SVCS. TOTAL GENERAL FUND PROP A FUND 112-5350-4530(CS- Community Services 112-5350-4531(CS-Excursions (Shuttles) TOTAL PROP A FUND 2,750 1,250 4,000 10,650 660 62,033 35,000 1,700 36,700 TOTAL PROGR M COSTS M FY 2013-14 FY 2014-15 FY 201445 FY 2015.16 AcfuaV Adjusted Projected Pmposad PROJECTED GENERAL FUND REVENUE x,626 PERSONNEL SERVBCES - 40010 Salaries 17,030 40020 Over -T ime Wages 5,295 40030 Part -Time Salaries 7,937 40070 City Paid Benefits 315 40080 Retirement 2,416 40083 Worker's Comp. Exp. 793 40084 Short/Long Term Disability 99 40085 Medicare 937 40090 Benefit Allotment 3,510 TOTAL PERSONNEL - - - 38.332 SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42340 Education «Training 42410 Admissions - Youth Activities TOTAL OPERATMG EXP. C014TPACT SERVICES 45300 CS - Community Services 45402 CS - Sherifr"s Dept Special Events TOTAL CONTRACT SVCS. TOTAL GENERAL FUND PROP A FUND 112-5350-4530(CS- Community Services 112-5350-4531(CS-Excursions (Shuttles) TOTAL PROP A FUND 2,750 1,250 4,000 10,650 660 62,033 35,000 1,700 36,700 TOTAL PROGR M COSTS M CITY OF DIAMOND ESTIMATE® EXPENDITURES EY 2016-10 PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Parc-Time Salaries 40070 City Paid Benents 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment DEPARTMENT: Community Svcs DIVISION: Recreation PROS NAME Volunteens - PY 2013-14 IFY 2014-15 FY 2014-15 FY 2015=16 Actual Adjusted Proycetcd Proposed TOTAL PERSONNEL - - SUPPLIES 411200 Operating Supplies TOTAL SUPPLIES - — 3,406 558 2,427 63 483 154 20 240 702 8,053 OPERATING EXPENDITURES 42410 Admissions -Youth Activities _ TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. - - TOTIAL PROGRAM COSTS - - - 11,789 192 CITY DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benent Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME DB 4 Youth FY 2013-114 FY 2014-15 `Y 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 8,625 13,67_4 4,737 5,510 252 1,933 639 79 697 5,655 OPERAT ING EXPENDITURES 42110 Printing 2,750 42410 Admissions-Youth.Activities - 1,250 TOTAL OPERATING EXP. - - - 4,000 CONTRACT SERVICES 45300 CS - Community Services 8,150 454.02 CS - Sheriffs Dept Special Events 660 TOTAL CONTRACT SVCS. - - - 8,810 TOTAL GENERAL FUND EXP 48,744 PROP A FUND .....so.453,a CS -Excursions (Shuttles) 1 TOTAL. PROP A FUND 1 TOTAL PROGRAM COSTS - - - 50,444 193 CITY OF DIAMOND BAR ESTIMATE® EXPENDITURES FY 2015-10 1=Y 2013-14 FY 2014-15 FY 26114-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE ------------------------------------- PERSONNEL SERVICES DEPARTMENT: , Community Svcs Salaries DIVISION: Recreation Over-Tirne Wages PROG.NAME Youth At Risk 1=Y 2013-14 FY 2014-15 FY 26114-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE ------------------------------------- PERSONNEL SERVICES -40010 Salaries 40020 Over-Tirne Wages 40030 Pari -Time Salaries 40070 City Paid Benefiis 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorJLong Term Disability 40085 Medicare 40090 Benefit Allotment 35,000 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 1,500 TOTAL SUPPLIES - - - 1,500 OPERATING EXPENDITURES 42110 Printing _ 42410 Admissions -Youth Activities _ - TOTAL OPERATING EXP. TOTAL GENERAL FUND EXIT 1,500 PROP A FUND 112-5350-45301 CS - Community Services 35,000 TOTAL PROP A FUND 35,000 TOTAL PROGRAM COSTS - - - 36,500 194 CITY OF DIAMOND BAR. Program Summaries — Other g Senior 4 .# Contract Classes CITY OF DIAMOND BAS ESTIMATED EXPENDITURES FS 2015-16 DEPARTMENT: Community Svcs DIVISION: Recreation FROG NAME Senior Prog Summ FY 2013-14 Fri 2014-15 FY 2014-155 FY 2019-16 Actual Adjusted Projected Proposed PROJECTED REVENUE 61,14.0 PERSONNEL SERVR3ES 40010 Salaries 40020 Over -Time Wages 40030 Pan -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long TennDisability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies iOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL ®PERAT[NG EXP. PROFESSIONAL SERVICES 44000 Professional Services TO TAL PROOF SVCS CONTRACT SERVICES - 45300 CS - Community Services 45310 CS -Excursions TOT AL CONTRACT SVCS. TOTAL GENERAL FUND CDBG FUND 40010-40090 Salaries/Benefits 41200 Supplies 44000 Professional Services TOTAL CDBG FUND PROP A FUND 112-5350-4531(CS-Excursions (Shuttles) TOTAL PROP A FUND 28,327 845 6,575 708 4,250 850 173 411 9,600 9,600 200 28,698 25,000 53,698 113,542 10,371 2,2_00 TOTA@wPROGP MCOSTS - - - 157,158 CITE OF DIAMOND ES`tMATED EXPENUTURES Fy 2®15-16 DEPARTMENT: Community Svcs DIVISION: Recreation PROD NAME Contract Classes kV 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Propozed PROJECTED REVENUE 270,500 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Pat -Time Salaries 40070 City Paid Benefits 40080 Retirernent 40083 Worker's Comp. Exp. 40084 Shor./Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SIIPPLlES OPERATING EXPENDITURES 42110 Printing 42140 Rental/Lease of Real Property 42315 Membership & Dues 42325 Meetings TOTAL OPERATING EXP. CONTRACT SERVICES 45320 CS - Contract Classes TOTAL CONTRACT SVCS. 25,763 1,000 550 503 3,865 789 157 511 5.616 1,000 10,000 580 160 172,500 172,500 DIV6SOGN TOTAL 224,094 197 MEN ; ME ° » I\° LVE.[ EUSIt(? VIP y n99 ?)k\2x2:3.» Landscape Maintenance um CITY OF DIAMOND BAR ES T HOA T ED EXPENDITURES SUMMARY PUBLIC WORDS FY 2015—➢6 Organization 9: 001=6510 through 001=5660 DEPARTMENT INCLUDES Landscape Maintenance 7.6% PW Administration $806,823 Engineering - 364,579 Road Maintenance 1,707,639 Landscape Maintenance 184,205 PW Administration 26.6% Engineering 13.4% T®tal Department Expenditures ® $3,023;300 N Road Maintenance 62.4% F`( 2613-14 FY 2014-15 FY 2614-15 FY 2618-16 ActuaI] Adjustccd Projc-cted Proposed PERSONNEL SERVICES $721,104 $882,845 $868,060 $925,208 SUPPLIES 64,874 90,976 90,976 86,950 OPERA—ZING EXPENDITURES 109,041 120,300 120,300 113,550 PROFESSIONAL SERVICES 228,467 267,707 267,707 259,500 CONTRACT SERVICES 1,521,066 1,785,995 1,571,135 1,610,538 CAPITAL OUTLAY 2,659 0 0 67,500 DEPARTMENTTOTAL $2,747,211 $3,147,823 $2,918,178 $3,063,246 DEPARTMENT INCLUDES Landscape Maintenance 7.6% PW Administration $806,823 Engineering - 364,579 Road Maintenance 1,707,639 Landscape Maintenance 184,205 PW Administration 26.6% Engineering 13.4% T®tal Department Expenditures ® $3,023;300 N Road Maintenance 62.4% CIT' OF DIAMONDBAR ESTIMATED EXPENDITURES PY 2015-16 OEt'ARTMEhfi -:�: Public CNorI{s DNISl�GJ �:�: Summary:: C}RGAk�dl�ATION�f�: 001 55'IT3 to SSbB:�. VY 2013-14 FV 2014.15 FJ 2014-15 FY 2015-16 Actual] '--- Adjusted Pro®acfed Proposed PERSONNEL SERVICES - 40010 Salaries 515,935 619,636 -617,700 671,326 40020 Over -Time Wages 3,491 5,500 5,500 - 6,000 40070 City Paid Benefits 6,260 9,545 9,000 9,881 40080 Retirement 95,101 118,865 '113,000 104,361 40083 Worker's Comp. Exp. 11,781 14,578 13,700 14,786 40084 ShorULong. Teri Disability 3,182 4,022 3,600 4,034 40085 Medicare 7,713 9,911 9,500 9,951 40090 Cafeteria Benefits 76,641 100,788 96,060 104,868 TOTAL PERSONNEL 721,104 882,845 868,060 925,208- SUPPLIES 41200 Operating Supplies 3,524 4,500 4,500 4,500 41250 Road Maint Supplies 39,592 68,745 68,745 63,950 41300 Small Tools & Equipment 21,758 17,731 17,731 18,500 TOTAL SUPPLIES. 64,874 90,976 90,976 86,950 OPERATING EXPENDITURES 42110 Printing 3,586 8,000 8,000 8,000 42115 Advertising - 4,249 4,000 4,000 4,000 42124 Technology - 1,800 1,800 1,800 42125 Telephone 1,310 - - - 42126 Utilities 70,210 70,000 70,000 75,000 42130 Rental/Lease of Equip 3,558 4,000 4,000 4,000 42200 Equipment Maintenance 5,537 6,000 6,000 4,000 42310 Fuel 11,456 10,000 10,000 - 42315 Membership & Dues 1,893 2,500 2,500 2,500 42320 Publications - 401 1,000 1,000 1,000 42325 Meetings 2,312 2,500 2,500 2,750 42330 Travel -Conferences 1,519 4,500 4,500 4,500 42335 Travel -Mileage & Auto Allow 3,000 3,500 3,500 3,500 42340 Education & Training 10 2,500 2,500 2,500 TOTAL OPERATING EXP. 109,041 120,300 120,300 113,550 PROFESSIONAL SERVICES 44000 Professional Services 5,291 6,500 6,500 6,500 44100 Commission Compensation 2,135 3,000 3,000 3,000 44240 Prof Svcs -Environmental 168,774 193,081 193,081 185,000 44520 Prof Svcs -Engineering 52,267 65,126 65,126 65,000 TOTAL PROF SVCS 228,467 267,707 267,707 259,500 CONTRACT SERVICES 45221 CS - Engineering 69,891 189,192 189,192 130,000 45222 CS - Traffic 79,035 80,439 80,439 90,000 45223 CS - Plan Checking 145,424 34,789 34,789 14,000 45224 CS - Soils 1,064 5,000 5,000 5,000 45226 CS - Suveying - 3,000 3,000 5,000 45227 CS - Inspection 24,533 114,927 32,778 16,400 45500 CS - Public Works 21,104 35,000 35,000 35,000 45501 CS - Street Sweeping 131,184 .135,000 135;000 136,000 45502 CS - Road Maintenance 315,722 175,000 175,000 275,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,700 45504 CS - Sidewalk Insp & Repair 150,000 342,613 212,680 279,933 45506 CS - Striping & Signing 53,551 50,000 50,000 50,000 45507 CS- Tra"rnc Signal MaW 218,149 222,500 222,500 220,000 45508 CS -Vegetation Control 90,310 105,000 105,000 110,000 45509 CS - Tree Maintenance 189,073 153,752 153,782 107,205 45510 CS - Tree Watering 11,883 - 17,300 17,300 '17,300 45512 CS -Storm Drainage 14,774 15,000 15,000 15,000 45522 CS - Right of Way Maint 54,354 50,000 50,000 50,000 45530 CS - Industrial Waste 27,222 32,778 30,000 30,000 TOTAL CONTRACT SVCS. 1,621,066 � a 1,785,995 1,571,135 1,610,538 CAPITAL OUTLAY 46410 Capital Improvements - - 67,500 46250 Misc Equipment 2,659 _ - - - 2,659 - - - 67,500 DEPARTMENT 2,747,211 3,147,823 2,918,178 3,063,246 um CITY OF DIAMOND BAR ACTIVITY COMM, ENTARY 2015-2016 DEPARTMENT TITLE: PUBLIC WORKSIENGiNEERING DEIN NO. 0510-5558 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other pudic agencies. It coordinates City projects and plans with other governmentai agencies to ensure 'chat the City's concerns are addressed i.e. SCAB, lC T C, Cal a rans,Courty o`! Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All plans and projects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration ci related Capital Projects f=unds. The department is also responsible far the day-to-day maintenance of aH publicly owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains and landscaping. The department administers the maintenance contracts to accomplish the fore mentioned iterns. 5f550130 FULL TIME POSITIONS Public Works Director 0.05 Senior Civil Engineer 0.25 Associate Engineer 1.00 Assistant Engineer 1.00 PW Maintenance Supt 1.00 Sr. Street Maint Wkr 2.00 Administrative Coordinator 0.70 Total Positions 7.40 WN CITY OF DIAMOND ESTI MAT ED EXPENDITURES FY 2016-16 DEPARTMENT.:._.::Pubhc Works DdVISIBN PubhcWks Adrmn:::- t3RGAiYIZATION�{t€ ©01-=5910 SUPPLIES 41200 Operating Supplies FY 2013-14 FY 2014-15 FY 2014-155 FY 2015-16 41300 Small Tools & Equipment Actual Adjusterd ad Proposed PERSONNEL SERVICES TOTAL SUPPLIES 3,524 .....Project 5,000 40010 Salaries 233,308 260,703 263,700 295,265 40020 Over -Time Wages 1,838 2,000. 1,500 2,000 40070 City Paid Benefits 2,554 3,363 3,300 3,622 40080 Retirement 40,240 48,793 46,000 49,201 40083 Workers Comp. Exp. 4,283 4,672 4,600 5,184 40084 Short/Long Term Disability 1,300 1,651 1,400 - 1,763 40085 Medicare 3,430 3,998 4,000 4,265 40090 Benefit Allotment 28,363 34,104 34,000 38,322 1,000 TOTALPERSONNEL. 315,316 359,284 358,500 399,623 SUPPLIES 41200 Operating Supplies 3,524 4,500 4,500 4,500 41300 Small Tools & Equipment - 500 500 500 3,000 TOTAL SUPPLIES 3,524 5,000 5,000 5,000 OPERA T ING EXPENDITURES TOTAL PROF SVCS 176,200 202,581 202,581 42110 Printing 3,586 8,000 8,000 8,000 42115 Advertising 4,249 4,000 4,000 - 4,000 42124 Technology - - 1,800 1,800 1,800 42125 Telephone 1,310 - - - 42126 Utilities 70,210 70,000 70,000 75,000 42315 Membership & Dues 685 1,000 1,000 1,000 42320 Publications 401 1,000 1,000 1,000 42325 Meetings 1,877 2,000 2,000 2,000 42330 Travel -Conferences 1,519 _. 4,000 4,000 4,000 42335 Travel -Mileage & Auto Allow 3,000 3,000 3,000 3,000 42340 Education & Training 10 1,500 1,500 1,500 TOTAL OPERATING EXP. 86,847 96,300 96,300 101,300 PROFESSIONAL SERVICES 44000 Professional Services 5,291 6,500 6,500 6,500 44100 Commissioner Comp 2,135 3,000 3,000 3,000 44240 Prof Svcs -Environmental 168,774 193,081 193,081 185,000 TOTAL PROF SVCS 176,200 202,581 202,581 194,500 CONTRACT SERVICES 45221 CS - Engineering 12,557 74,340 74,340 60,000 45223 CS - Plan Check 98 - - 45227 CS - Inspection 24,533 114,927 32,778 16,400 45530 CS - Industrial Waste 27,222 32,778 30,000 30,000 TOTAL CONTRACT SVCS. 64,410 222,045 137,118 106,400 CAPITAL OUTLAY 46220 Office Equip -Furniture DIVISION TOTAL 646,297 885,210 799,499 806,823 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-6510) BUDGET DISCUSSION FYI S-16 TOTAL BUDGET $110(3,323 PERSONNEL SERVICES Personnel (40010=40093) Public Works Director Senior Civil Engineer Associate Engineers Assistant Engineer Administrative Coordinator Amount Budgeted: 369,623 0.75 FTE 040 FTE 0.50 FTE 0.35 FTE 0.70 FTE 2.70 FTE SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,000 Misc. Office Supplies 4,500 Small Tools & Equipment (41300) Amount Budgeted: Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,000 Plans, Specifications, Reports; Notices, and Flyers NTMP Notices & Surveys Advertising (42116) Amount Budgeted: Educational/outreach program(s) and mailings related to public works/traffic/parking/street sweeping activities 4,000 Technology (42124) Amount Budgeted: 1,300 Technology Allow - PW Director, Senior Civil Engineer 1,800 Utilities (42126) Amount Budgeted: 75,000 Traffic signals 75,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 a CITY OF DIAMOND BAA PUBM WORKS ADMIN (00,1-5510) BUDGET DISCUSSM FY10®`I6 Fuge 2 Meatings (42320) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 2,000 Travel=Conferencas (42330) Amount Budgeted: 4=,000 League Of Cali'rornia Cities- Public Works Officers Institute Annual Conference, APWA Conference 4,000 I &T Commissioner Wkshops/Cony' Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education & Training (4234.0) Amount Budgeted: 1,500 Train ings/Workshops 1,500 PROFESSIONAL SERVICES ProFessional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Trasfic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T8JI Commission 3,000 Prof Svea-Environmental (44240) Amount Budgeted: 105,000 NPDES Permit/Compliance due to increased enforcement/requirements, including computer software. 80,000 Lower San Gabriel River Watershed Management Plan (IIVMP) Implementation/Monitoring 68,000 Sewer Sys OVerfloW/WDR Permit Fee 12,000 NPDES Permit Fee 25,000 CS e Engineering (45221) Amount Budgeted: 00,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) 50,000 Technical support to CS Dept. 10,000 CS - Inspection (45227) Amount Budgeted: 16,400 Grading, sewer, storm drains, and various development improvements. 16,400 CS - Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 30,000 CITY OF DIAMOND BAR bt,0Aimnma.m::: Public Works::: ESTIMATED EXPENDITURES DIVISION Engineegng FY 2016-16 £3RGR_i@IZAT641�8ti; .:OT31:=5551...: CON i PACT SERVICES 45221 CS - Engineering VY 2013-14 FY 2014-15 EY 2014.15 EY 2015-16 45222 CS - Traffic Actual AdfluisLedl Projected Prr®p®sed PERSOMril SERVICES CS - Plan Checking 145,326 34,789 34,789 40010 Salaries - 89,943 128,161 124,000 128,519 40020 Over -time Wages 997 1,000 1,500 1,500 40070 City Paid Benefits 1,071 2,260 1,800 1,888 40080 Retirement 20,971 28,459 26,000 17,898 40083 Worker's Comp. Exp. 1,901 3,156 2,600 2,570 40084 Short/Long Term Disability 609 963 800 784 40085 Medicare 1,429- - 2,400 2,000 1,984 40090. Benefit Allotment 15,624 24,624 20,000 21,186 TOTAL PERSONNEL 132,545 191,023 178,700 176,329 OPERATE ING EXPENDITURES 42315 Membership & Dues 1,208 1,500 1,500 1,500 42325 Meetings - 435 500 500 750 42330 Travel -Conferences - 500 500 500 42335 Travel -Mileage & Auto Allow - 500 500 500 42340 Education & Training - 1,000 1,000 1,000 TOTAL POPERATONG EXP. 1,643 4,000 4,000 4,250 CON i PACT SERVICES 45221 CS - Engineering 57,334 114,852 114,852 70,000 45222 CS - Traffic 79,035 80,439 80,439 90,000 45223 CS - Plan Checking 145,326 34,789 34,789 14,000 45224 CS - Soils 1,064 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 5,000 TOTAL CONTRACT SVCS. 282,759 238,080 238,080 184,000 DIVISION TOTAL 416,947 433,103 420,780 364,579 RM CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FYI S-16 TOTAL BUDGET $394,579 PERSONNEL SERVICES Personnei (40010-40093) Amount Budgeted: 176,329 Senior Civil Engineer 0.35 FTE Associate Engineers 0.50 FTE Assistant Engineer 0.65 FTE 1.50 FTE OPE iING ERF'ENDITUEES Membership & Rues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate & Assist. Engineers) 1,500 ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 750 Caltrans, MTA, LACDPW, SGVCOG, SCAG 750 Travel -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc 500 Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVICES CS e Engineering (45221) Amount Budgeted: 70,000 Misc. engineering studies/reports on an as needed basis 50,000 Fed. Funding Compliance 20,000 CS a Traffic Engr (45222) Amount Budgeted: 90,000 Traffic Counts/Speed Surveys/Warrant Analysis/Traffic Impact Studies/RTP Update 40,000 State & National Freight Plans/PNP.S 50,000 US e Plan Checking (45223) Amount Budgeted: 14,000 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. 14,000 Soils (45224) Amount Budgeted: As needed basis 5,000 CS e Surveying (45226) Amount Budgeted: 5,000 Misc engineering easements and surveys on an as needed basis M 5,000 CITY OF DIAMOND t ESTIMATED EXPENDITURES FY 2015-16 DEPARTMENT; :.. Pu61ro:Works IIVIS ION Road Maincenanee:- ORGANIZATION 4 001-5554 FY 2613-14 FY 2014-15 FY 2014-15 FY 2016-16 Actual Adjustc-d Prroiccted Proposed PERSONNEL SERVICES _ 40010 Salaries 193,684 230,772 230,000 247,542 40020 Over -Time Wages - 656 2,500 2,500 2,500 40070 City Paid Benefits 2,635 3,922 3,900 4,371 40080 Retirement 33,890 41,613 41,000 37,262 40083 Worker's Comp. Exp. 5,597 6,750 6,500 7,032 40084 Short/Long Term Disability 1,273 1,408 1,400 1,487 40085 Medicare 2,854 3,513 3,500 3,702 40090 Benefit Allotment 32,654 42,060 42,060 45,360 CS - Vegetation Control TOTAL PERSONNEL 273,243 332,538 330,860 349,256 SUPPLIES 41250 Road Maintenance Supplies 39,592 68,745 68,745 63,950 41300 Small Tools & Equipment 21,758 17,231 17,231 18,000 TOTAL SUPPLIES 61,350 85,976 85,976 81,950 OPERATING EXPENDITURES 45501 CS -Street Sweeping 131,184 42130 Rental/Lease of Equip 3,558 4,000 4,000 4,000 42200 Equipment Maintenance 5,537 6,000 6,000 4,000 42310 Fuel 11,456 10,000 10,000 - aOTAL OPERATING EXP. 20,551 20,000 20,000 8,000 Professional Services 44520 Prof Svcs - Engineering 52,267 65,126 65,126 65,000 52,267 65,126 65,126 65,000 CONTRACT SERVICES 45501 CS -Street Sweeping 131,184 135,000 .135,000 136,000 45502 CS -Road Maintenance 315,722 175,000 175,000 275,000 45504 CS -Sidewalk lnsp & Repair 150,000 342,613 212,680 279,933 45506 CS -Striping & Signing 53,551 50,000 50,000 50,000 45507 CS -T raffic Signal Maint 218,149 222,500 222,500 220,000 45508 CS - Vegetation Control - - - 110,000 45512 CS -Storm Drainage 14,774 15,000 15,000 15,000 45522 CS -Right of Way Maint 54,354 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 937,734 990,113 860,180 1,135,933 CAPITAL OUTLAY 46410 Capital Improvements 67,500 46250 Misc Equipment 2,659 - 2,659 - - 67,500 DIVISION TOTAL 1,347,804 1,493,753 1,362,142 1,707,639 M CITY OF DIAMOND BAR ROAD MAMTENA OE (001-6554) BUDGET DMCUSSEON FYIS-16 BUDGET $1,707,639 Personnel (40010=40093) Amount Budgeted: 349,206 Public Works Director 0.10 PTE Public Wks Maintenance Superintendent 1.00 FTE Senior Street Maintenance Worker 2.00 FTE Senior Civil Engineer 0.10 FTE 120 PTE SUPPLIES Road Maintenance Supplies (41260) Amount Budgeted: 63,950 AC Cold Mix, Absorbents, Signs, Posts, 63,950 Cones, Paint, and Misc. Supplies. Work Boots - 3 Staff Members (Moved to Safety Division) - Small Tools & Equipment (41300) Amount Budgeted: 13,000 Misc. Items (Grinding wheels, blades, shovels, etc.) 15,000 Equipment Replacement 3,000 OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4.,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. 4,000 Equipment Maintenance (42200) Amount Budgeted: 4,000 Grinder, Striper, Message Board, Speed Trailer, Generator, etc. 4,000 Fuel (4231®) Amount Budgeted: Fuel (Moved to Fund 520) PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 60,000 On-call Traffic Engineering Assistance/Suppoi t 65,000 COFlT CT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 136,000 Street Sweeping 136,000 CS -Road Maintenance (45502) Amount Budgeted: 275;000 Roadway Pavement Maintenance 175,000 Park Parking Lot Maintenance 100,000 CS-Sidawalk Insp & Repair (45504) Amount Budgeted: 279,933 Sidewalk R & R 150,000 Parkway Curb Removal (GF Reserves) 129,933 CITE OF DIAMOND BAR ROAD MATIN 'EaNANCE (001-5664) BUDGET DISCUSSM FY15-16 Page 2 CS-Strlping & Signing (45506) Amount Budgeted: 0,,O00 Striping & Signing work: 50,000 u rarne bkonae iim nt t*awadI Amount Budgeted: Traffic Signal Maint 220,000 CS e Vegetation Contral (45508) Amount Budgeted: 1-10,000 MCE Contract including freeway ramps and Caltrans ROW 110,000 CS -Storm Drainage (40512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint 15,000 CS=Right of Way Taint (45522) Amount Budgeted: 50,000 Right of Way Maint 50,000 CAPITAL. Cum" -- Capital Capital Improvements (46410) Amount Budgeted: 67,500 Sidewalks -- Remove & Replace -- Various Parks Heritage 9,000 Pantera 10,000 Peterson 20,000 Reagan 17,000 Sycamore 11,500 211 CITY OF DIAMOND BAR ES=iMA ED EXPENDITURES FY 2016-16 DFYSSOON :� Landscape Ntamc 4RGANI�9sE6Ri 001-15 ry 2013-14. PV 2014-15 6'V 2014.15 FV 2015-16 Actuel Adjusted Projected VPmposc-d CONTRACT S€RIAGES 45500 CS - Public Worcs 21,104 35,000 35,000 35,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,700 45508 CS - Vegetation Control 90,310 105,000 105,000 - 45509 CS- Tree Maintenance 189,073 153,782 153,782 107,205 45510 CS - Tree Watering 11,883 17,300 - 17,300 17,300 TOT ALGOINTRAC`0SVCS. 336,163 335,757 335,757 184,205 DIMON TOTAL 336,163 335,757 335,757 184,205 212 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001=5558) BUDGET MSCUSSVON PY15-16 TOTAL BUDGET $184,205 Contract Servloeu (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,700 SVS Contract 24,700 CS e Vegetation Control (45008) Amount Budgeted: Moved to 5554 CS - Tree Maintenance (45509) Arnount Budgeted: 107,205 WGA Contract Tree Maintenance - 5 year cycle Area 4 -- 1,361 trees @ 40.50/tree 55,120 Service Requests and As Needed Work 7,345 Emergency Call Out 3,105 Arborist Inspections 5,380 Tree Planting 11,380 Tree/Stump Removals/Replacements for Sidewalk Repairs and 23,375 Pro -Active Risk Management Annual Supply of Tree Stakes & Ties 1,000 Bee Clive Removals from City Trees 500 CS -Tree Watering (45510) Arnount Budgeted: 17,300 WCA Contract 17,300 ME NMI 11111''! 1 1-1111 s e HE Ci T Y OF DiAMOND BAR ACTiVITY COMMENTARY 2015-2016 Interfund transfers from the General Fund to other funds for Fiscal Year 2015-2010 consist of transfers to the Community Organization Support f=und, Law Enforcement Reserve f=und, Park Development Fund, Self-insurance Fund, Debt Service Fund, Equipment Replacement (Fund, LVAD Funds, and the Capital Improvement Projects Fund. The City Council has created a Community Organization Support bund that is funded through transfers from the General (Fund. The purpose of this fund is to provide money in an effort to provide financial support to various community based organizations. The transfer to the Law Enforcement Reserve Fund consists of funds set aside for future increases in the Public Safety contract. The transfer to the Park Development Fund is being made in order to build up reserves that had been depleted in recent years. The transfers to the Self -Insurance Fund include the budgeted amount for the City's general Viability insurance premiums. The transfer to the Debt Service Fund is to make the principal and interest payment and any related banking charges on the 2002 fixed rade bonds. The transfer to the Equipment Replacement Fund is to fund various computer related equipment such as servers, printers, personal computers and printers. The transfers to the LLAD Funds have become necessary to supplement the funding of -the districts operations. The City Council will be considering various funding mechanisms in the near future to ensure the continued services provided by 'these assessment districts. The transfers to the Capital Improvement Projects Fund consist os transfers to make various park and street improvement projects. 215 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES Fy 2015-16 DEPARTMENT;: i ransfers-out f.I94/i.SpQP@ I ransreFs:Oui O REAM 1ZAT IO N- 0,..:*::::::::::0011r9915.:::: USES OF FUND BALANCE RESERVES 49135 Transfer Out -PEG Fees Fund FY 2013-14 FV 2014-155 FY 2014--1a FY 201546 49138 Transfer Out-LLAD138 Actual Adguafed Projected Proposed OPERATING TRANSFERS OUT 111,573 116,237 116,237 _ 3,546 49011 Transfer Out -Com Orgnztn Fd 11,450 15,000 15,000 15,000 49012 Transfer Out -Law Enforce Func 478,481 250,000 350,000 366,072 49015 TransferOut - Gen Plan 500,000 2,019,613 250,000 - Transfer Out - OPEB Fund 3,572,372 4,070,534 596,261 4,924,687 49116 TransferOut- TrafficMit 500,000 250,000 - 49124 Transfer Out - Park Dev Fund 384,615 734,600 215,400 49370 Transfer Out -Debt Service Fd 843,653 848,406 848,197 857,141 49510 Transfer Out -Self Ins Fund 174,365 386,900 380,904 311,409 49520 Transfer Out - Vehicle Replace 210,000 400,000 49530 Transfer Out -Equip Replcmt 481,193 166,000 316,000 155,000 49540 Transfer Out -Bldg Maint 100,000 250,000 - 3,299,142 2,050,921 4,390,962 1,920,022 USES OF FUND BALANCE RESERVES 49135 Transfer Out -PEG Fees Fund 20,397 - - 49138 Transfer Out-LLAD138 76,759 99,237 99,237 187,814 49139 Transfer Out-LLAD #39 111,573 116,237 116,237 _ 3,546 49141 Transfer Out-LLAD #-41 6,613 83,537 83,537 87,672 49250 Transfer Out-CIP Fund 78,285 1,700,205 - 533,384 2,725,633 273,230 2,019,613 832,395 3,004,665 TOTAL 3,572,372 4,070,534 5,223,357 4,924,687 mm CITY OF DIAMOND BAR TRANSFERS OUT - (001.9919) BUDGET DISC SSiCTJ FY 2015-19 TOTAL BUDGET ;4,924,687 OPERATING TRANSFER$ OUT Transfer Out -Com Orgnzt_n Fd (49011) Amount Budgeted: 15,000 Annual Allocation 15,000 Transfer Out- Lava Enforcement Fund (49012) Amount Budgeted: 366,072 Budget Savings - 366,072 Transfer Out - Park & Facility Dev Fund (4.9120„) 215,400 Willow Heights Park Development Fees 215,400 Transfer Out -GIP Fund (49256) .Amount Budgeted: - - -Residential & Collector Street Rehab Area 3 - Swing Set at Longview Park North Swing Set at Longview Park North 24414 Fencing Replacement- Peterson Skate Park 338,947 , Play Surface Replacement- Maplehill Park Residential and Collector Street Rehab Area 3 Play Surface Replacement- Pantera Park 22813 Play Surface Replacement- Reagan Park Amount Budgeted: Transfer Out -Debt Service Fund (49370) Amount Sudgaeted: 357,141 Bond Principal Payments 385,000 Interest Expense 467,456 Banking Charges 3,500 Accounting & Auditing Fees 1,185 Transfer Out -Self Iris Fund (49510) Amount Budgeted: 311,469 Insurance Premiums 311,409 Transfer Out -Equip Replacement (49530) Amount Budgeted: 25215 Swing Set at Longview Park North Computer Purchases 24414 155,000 338,947 , USES OF FI.PND BABA 4€CE RESERVE Residential and Collector Street Rehab Area 3 530,331 22813 Transfer Out - PEG Fees Fund (49135) Amount Budgeted: 26015 - Amount included in GF reserves to transfer to new fund - 162,830 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 166,825 187,014 Transfer Out - LLAD 433 (49133) Amount Budgeted: 26116 To Cover Fd Deficit 41,980 187,814 City Yard Access Improvements 15,000 601719-i5 ADA Improvements to Sycamore Canyon Park 3,54.6 i ransfer Out - LLAD 1439 (49139) Amount Budgeted: 240,843 To Cover Ed Deficit Construct- Longview Park South Improvements 3,545 25216 Play Surface Replacement - Longview Park North 25,000 25316 87,672 Transfer Out - LLAD 1441(49141) To Cover Ed Deficit 87,672 Transfer Out-CIP Fund (Use of Reserves) Amount Budgeted: 2,725,633 25215 Swing Set at Longview Park North 35,100 24414 Morning Canyon Parkway Improvements 338,947 , 01415 Residential and Collector Street Rehab Area 3 530,331 22813 Grand Ave Enhancement 127,169 26015 Peterson Park Parking Lot Improvements 472,635 26215 Reagan Park Parking Lot Improvements 162,830 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 166,825 26015 Groundwater Drainage Improvements 225,000 26116 Sewer System Master Plan 41,980 26216 City Yard Access Improvements 15,000 601719-i5 ADA Improvements to Sycamore Canyon Park 86,630 25016 Improvements at Star Dust Park 240,843 25116 Construct- Longview Park South Improvements 240,843 25216 Play Surface Replacement - Longview Park North 25,000 25316 Install Trail Info Mao Panels Z 9 Trails I Sun mm W, CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2015-16 OOMMl ORGANIZATION SUPPORT FUND FUND DESCIRWTDO : FUN:TYPt General Fund: FUNCilO1V Corn Org Suppor FUND 0111. This fund was established in FY97-98 to account For irans'iers and expenditures related io the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program 'Lo show their ever increasing interest and support of the City's non profit community organizations. OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 11,450 15,000 15,000 15,000 11,450 15,000 15,000 15,000 TOTAL 11,450 15,000 7000 15,000 219 FY 2013=14 FY 2014=1 d FY 2014-16 FY 2010-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance - 39001 Transfer -in General Fund 11,450 15,000 15,000 15,000 TOTAL 11 450 15 010n 1 F nnn 15 nnn OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 11,450 15,000 15,000 15,000 11,450 15,000 15,000 15,000 TOTAL 11,450 15,000 7000 15,000 219 CFFY OF DIAMOND BAR COMMUNITYORGANIZATION SUPPORT FUND (01 x) FY 2015-16 RESOURCE BUDGET $15,000 ESTIMATED RESOURCES Transfer4n General Fund (35001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions e Coes Groups (42355) Amount Budgeted: 15,000 15,000 o1] CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2015-16 LAW ENFORCEMENT RESERVE FUND PtOG�D_TyPP. General Fund PtfR9a�:p 84 9 PubI SarEty PYJBJ��� (212 FUND DESCRIPTION: .. This fund was established in FY12-13 to incorporate a method to fund future increases in the Sherias Department conlra.ct and the Liability Trust Fund. The primary revenue source in this fund is From annual savings realized in the law enforcement budget in the General Fund. _ TRANSFERS OUT 9915-49001 Transfer Out - General Fund - 200,000 220,000 375,835 - 200,000 220,000 375,835 CANTAL OUTLAY 4093-46410 Capital Improvements FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 865,763 922,263 1,002,263 1,000,000 Total Fund Balance Vies. 865,763 922,263 1,002,263 1,000,000 TOTAL 865,763 1,122,263 1,222,263 1,375,835 221 FY 2013-14 FY 2014-15 FY 2014-15 FY 2013-16 Actual Acllusted Projected Aftlyp eel ESTIMATE® RE -SOURCES 25500 Unrestricted Fund Balance 384,361 865,763 865,763 1,002,263 36100 Investment Earnings 2,920 6,500 6,500 7,500 39001 Transfer In - General Fund 478,482 250,000 350,000 366,072 TOTAL 865,763 1,122,263 1,222,263 1,375,835 TRANSFERS OUT 9915-49001 Transfer Out - General Fund - 200,000 220,000 375,835 - 200,000 220,000 375,835 CANTAL OUTLAY 4093-46410 Capital Improvements FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 865,763 922,263 1,002,263 1,000,000 Total Fund Balance Vies. 865,763 922,263 1,002,263 1,000,000 TOTAL 865,763 1,122,263 1,222,263 1,375,835 221 CITE' OF DIAMOND BAR LAW ENFORCEM ENT FUND FYI S-1 U TOTAL RESOURCE BUDGET $1,375,835 ESTIMATED RESOURCES Unrestrlcted Fund Balance (255600) Amount Budgeted: 1,002,263 Estimated Based on Projections 1,002,263 otment Income (36100) 7,000 Investment income 7,500 TRANSFERSIN IN Transfer In - General Fund (39001) 306,072 Savings Realized in Law Enforcement Budget 366,072 TOTAL EXPENDITURE BUDGET $375,635 TRANSFERS OUT Transfer Out - General Fund (0015-40001) Amount Budgeted: 375,835 Transfer Out - General f=und 375,835 CAP[TAL OUTLAY Capital Irn proven cnts Capital Improvements Unrestricted f=und Balance (25500) Based on Budget -Unrestricted Amount Budgeted: Amount Budgeted: 1,000,000 wa 1,000,000 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET hY 2090-10 GENERAL PLAN UPDATE FUND FUND DESCRIPTION: This fund was created in FY14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan Ft9G ..Y�E. OeneraLFu id......:: �t1'P&Ci"9C?! General Plan llpda�e:: FUND 015 PROFESSIO&JA SERVICES 5210-44220 Transfer Out - General Fund - - - 120,000 - - - 120,000 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 500,000 504,000 754,000 638,000 Total Freund Balance toes. 500,000 504,000 754,000 638,000 TOT AL 500,000 504,000 754,000 538,000 W FY 2013-14 FY 2014-15 FY 2014-10 FY 20166-16 Actual Ada usted Prmgectad Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - 500,000 500,000 754,000 36100 Investment Earnings - 4,000 4,000 4,000 39001 Transfer In - General Fund 500,000 - 250,000 - TOT L 500,000 504,000 754,000 758,000 PROFESSIO&JA SERVICES 5210-44220 Transfer Out - General Fund - - - 120,000 - - - 120,000 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 500,000 504,000 754,000 638,000 Total Freund Balance toes. 500,000 504,000 754,000 638,000 TOT AL 500,000 504,000 754,000 538,000 W CITY OF DIAMOND BAR GENERAL PLAN UPDATE FIND Fy 15-16 TOTAL RESOURCE BUDGET $7509,000 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 754,000 Estimated Based on Projections 754,000 investment income (36100) 4,000 Investment Income TRANSFERS IN Transfer In - General Fund (39001) TOTAL EXPENDITURE BUDGET 120,000 PROtt=R��l®NAL ��RVICE� 4,000 Planning -General Plan Amount Budgeted: 120,000 120,000 Commencement of Comprehensive General Plan Update. Utilize a facilitator to begin community outreach efforts to help define the scope and global vision for the General Plan Update. Next, prepare an RFP to seek out qualified planning consultants to assist the community in navigating through what will be a complex and far-reaching long- range planning effort. FUND BALANCE RESERVES I Unrestricted Fund Balance (26500) Amount Budgeted: 63®,000 Based on Budget -Unrestricted 638,000 224 CITY OF DIAMOND BAR Pt1mu:U l General rand SPECIAL FUNDS BUDGET IFUNICYI®�➢ OPEB Pose e Y 2015-16 I=U1�4Q# 02(J OTHER POST EMPLOYMENT BENEFITS (OPER) RESEP@GE FUND FUND DESCRIPTION: This fund was created in FY14-15 to establish an allocation of resources needed to fund the Other Post Employment Benefits (OPEB) undfunded liability. FY 2013-14 FY 201445 FY 2014-16 FY 2016-16 ESTWWATFD RESOURCES Actual Adjusted Projected Proposed 25500 Unrestricted Fund Balance - - - 596,261 36100 Investment Earnings - - -. - - 5,900 39001 Transfer In - General Fund - - 596,261 - TOTAU - - 596,261 602,161 TRANSFERS OUT 9915-49001 Transfer Out -General Fund FUCK® BALANCE RESERVE 25500 Unrestricted Fund Balance - - - 596,261 602,161 Total Fuad Balance Res. - - 596,261 602,161 TOTAL 596,261 602,161 W& CITY OF DIAMOND BAR Other Post ErnpIoyrnant Benefits (OPEB) Reserve FY 15-16 TOTAL RESOURCE BUDGET $602,161 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 596,261 Estimated Based on Projections 596,261 Investment Income (36100) 5,900 Investment Income 5,900 TRANSFERS IN Transfer In e General Fund (39001) PROFESSIONAL SERVICES Professional Services (4090=44000) Amount Budgeted: FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 602,161 Based on Budget - Restricted 602,161 [l* \a �°NMI I « > 6 ce 01,121-1. � `� m CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 201 5-1 6 POEASURE P, FUND FEN® DESCRIPTION: FUNDTYPE. < Sgeaal Revenue FUNGTIOM STreefijPaihs Impr.: The Measure R Local.Return program 4unds are io be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streeiscapes; signal synchronization; & transit. TRANSFERS OUT FY 2013-14 FY 2014-155 FY 2014-15 FY 2016-16 - Actual Adjusted Projected Proposed ESTIMATED RESOURCES - 581,975 25500 Fund Balance Reserve 857,285 903,259 903,259 641,763 31325 Measure R Revenue 589,379 611,120 611,120 635,528 36100 Investment Earnings - 6,225 5,500 5,500 5,500 TOTAL 1.452 RRQ 1 'IQ R7Q 1 MQR7Q 1 9R9 709 TRANSFERS OUT 9915-49250 Transferio CIP Fund 549,630 1,460,091. 878,116 700,816 9915-49250 Transfer to CIP Fund - Carryover - 581,975 Total Capital Outlay 549,630 1,460,091 878,116 1,282,791 FUND BALANCE RESERVES - 25500 Reserve 903,259 59,788 641,763 - Totai Fund Balance Rcs. 903,259 59,788 641,763 - TOTAL 1,452,889 1,519,879 1,519,879 1,282,791 WE Z71T UV LAANIUNN) 13A �. - UND (110) BUDGET S: FY 2015-16 TOTAL RESOURCE BUDGET $1,232,791 Fund Balance Reserve (25500) Based on Projections Amount Budgeted: 641,763 641,763 Measure R Revenue (31325) Amount Budgeted: 635,52® Measure R based on M TA s-stimate 635,528 Interest Revenue (36100) Amount Budgeted: 5,500 Interest Revenue TOTAL EXPENDITURE BUDGET $1,2802,791 5,500 Transfer to CIES Fund (9915=49250) Amount Budgeted: 700,0816 01416 Residential & Collector Street Rehab Area 4 700,816 `transfer to CIP Fund e Carryovers (9915=49250) 50-1,975 01415 Residential & Collector Street Rehab Area 3 566,975 24914 Traffic Signal Infrastructure Upgrades 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: ME CITY OF DIAMONDAIS SPECIAL FUNDS BUDGET FY 2015-16 GAS TAX FUN® FUND DESCRIPTION: �U{J®TY�� SpecFa4 Revenue 'FUNCTION; S. reet �alnz/Const`: FUND kS:- 114: i The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Sweets and Highway Code. State law requires 'that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely'ror street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs io the extent possible. Any remaining funds will be used to assist in the `funding of the City's Capital improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. 230 FY 2013-14 FY 2014-16 FY 2014-15 FY 20155-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 669,250 900,470 900,470 992,793 31705 Gax Tax - 2105 411,249 293,143 372,625 348,616 31710 Gas Tax - 2106 192,770 232,933 215,530 184,532 31720 Gas Tar. -2107 439,928 360,193 508,727 476,622 31730 Gas Tax - 2107.5 7,500 7,500 7,500 4,500 31731 HUT - Prop 42 Replcrnnt 842,420 637,876 632,223 276,390 36100 Interest Revenue 3,050 5,500 5,500 3,500 39001 Transfer In - General f=und - - - TOTAU 2,566,167 2,437,615 2,642,575 2,286,953 TRANSFERS OUT 9915-49001 Transfer to General Fund 979,032 1,041,063 1,041,063 1,000,000 9915-49250 Transfer to CIP Fund 686,665 1,216,564 608,719 720,040 9915-49250 Transr'er'io CIP Fund - Carryovers 336,376 Total Transfers Out 1,665,697 2,257,627 1,649,782 2,056,416 FUND BALANCE RESERVES 25500 Reserve 900,470 179,988 992,793 230,537 Total Fund Balance Res. 900,470 179,988 992,793 230,537 TOTAL 2,566,167 2,437,615 2,642,575 2,286,953 230 CIV( OF DIAMOND BAR GAS TAX FUND (I 11) FY 2015-16 TOTAL RESOURCE BUDGET $2,286,963 Apgar®lo Fund Balance Amounic Budgeted: Estimated Based on Budget & Projeciions 992,793 992,793 Gas `tax Revenue 1,290,660 Gar, Tax - 2105 (31705) Gas Tax - 2106 (31710) Gas Tax - 2107 (31720) Gas Tax - 2107.5 (31730) HUTA - Prop 42 Replacement Amount Budgeted: 348,616 Amount Budgeted: 184,532 Amount Budgeted: 476,622 Amount Budgeted: 4,500 Amount Budgeted: 276,390 Interest Revenue Amount Budgeted: 3,500 Interest Revenue TOTAL EXPENDITURE BUDGET TRABaISEER5nbi3l' $2,056,416 3,500 Transfer to General fund (9915-49001) Amount Budgeted: 1,000,000 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 925,000 Utilities (001-5510-42126) 75,000 Transfer Out - CIP (991549250) Amount Budgeted: 720,040 01416 Residential & Collector Street Rehab Area 4 540,040 22813 Grand Ave Enhancement (new funding source) 180,000 Transfer Out - CIP Carryovers (9915-49250) 01415 Residential & Collector Street Rehab Area 3 Reserve (25500) Amount Budgeted: WE 336,376 336,376 230,537 230,537 CITY OF DIAMONDBAR SPECIAL FUNDS BUDGET EY 2015-16 PROPOSITION A FUND FUND DESCPCPTION: ::FUND TYPE Specaal_Revenue:: �:� FUNCTtON1 Public:7ransportn�:�: The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. PERSONNEL SERVICES 1,555 FY 2013-14 FY 2814-15 Fir 2014-15 FY 2615-16 1,555 Salaries Actual Adjusted Proj©otedl Proposed EST WA'u ED RESOURCES Over -Time Wages 802 1,500 _ 25500 Approp Fund Balance 664,416 302,472 302,472 378,932 31310 Transportation Tax 952,101 982,329 988,500 1,021,564 34850 Transit Subsidy Prgmn Rev 1,004,134 1,200,000 1,050,000 1,075,000 36100 Interest Revenue -5,932 3,500 3,500 6,500 Short/Long Term Disability TOTAL 2,627,583 2,488,301 2,344,472 2,481,996 PERSONNEL SERVICES 1,555 1,200 500 1,200 5553-40010 1,555 Salaries 88,517 92,149 45,000 85,894 5553-40020 Over -Time Wages 802 1,500 - 1,500 5553-40070 5553-42205 Computer Maintenance City Paid Benefits 1,612 1,725 1,000 1,651 5553-40080 17,000 Retirement Benefits 14,906 16,617 13,000 15,344 5553-40083 100 Workers Comp Expense 828 788 370 736 5553-40084 Short/Long Term Disability 585 563 400 522 5553-40085 85,000 Medicare Expense 1,308 1,410 600 1,313 5553-40090 5553-45533 Transit Subsidy Program Cafeteria Benefits 17,711 18,180 8,500 18,270 1,024,691 1,200,000 1,050,000 126,269 132,932 68,870 125,230 OPERATING SUPPLIES 5553-41200 Supplies 1,555 1,200 500 1,200 1,555 1,200 500 1,200 OPERA -I €CSG EXPENDITURES 5553-42128 Bank Charges 14,776 15,000 - 15,000 15,000 5553-42205 Computer Maintenance 1,964 2,100 2,000 - 1,600 5553-42315 Membership & Dues 16,830 17,000 16,920 17,000 5553-42395 Misc Exp 1 100 - 100 - 33,571 34,200 33,920 33,700 CONTRACT SERVICES 5350-45310 CS -Excursions 67,757 91,700 85,000 92,500 5553-45402 CS-Sheriff/SpclEvts 1,438 1,500 1,500 - 5553-45533 Transit Subsidy Program 259,659 300,000 262,500 268,750 5553-45535 Transit Subsidy -Fares 1,024,691 1,200,000 1,050,000 1,075,000 1,353,545 1,593,200 1,399,000 1,436,250 CAPITAL OUT LAV 5553-46230 Computer Equip -Hardware 10,000 12,500 12,500 14,500 5553-46235 Computer Equip -Software 171 750 750 750 10,171 13,250 13,250 15,250 MISC EXPENDITURES 4090-47230 Sale of Prop A Ede 800,000 450,000 450,000 - 800,000 450,000 450,000 - TRA.NSFCRS OUT 9915-49250 Transfer Out-CIP Fund - 230,000 - 383,690 9915-49250 Transfer Out-CIP Fund Carryover - - 274,000 - 230,000 - 657,690 FUND BALANCE RESERVES 25500 Reserve 302,472 33,519 378,932 212,676 302,472 33,519 378,932 212,676 TOTAL - 2,627,583 2,488,301 2,344,472 2,481,996 mm CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FI -16 TOTAL, RESOURCE BUDGET $2,431,000 �S'Y"iAi�D F2�St.3Ei�C�S Approp Fund Baiance Amount Budgeted: 378,032 Estimated Based on Projections 378,932 Transportation Tax (31310) Amount Budgeted: 1,021,504 Based on MTA Estimates 1,021,564 Transit Subsidy Prgrm Rev (34450) Amount Budgeted: 1,075,000 Cost of Fares 1,075,000 Interest Revenue Amount Budgeted: 6,500 Based on Sympro Estimate 6,500 Amount Budgeted: 125,230 Finance Director 0.05 FT Desktop Support Tech 0.05 FT Sr Office Specialist 0.40 FT Accounting Technician 0.75 FT Administrative Coordinator 0.05 FT 1.30 FT 125,230 Supplies (5553-4.1200) Amount Budgeted: 1,200 Diamond Ride - ID Cards 500 Tap Card Stock: 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42124) Amount Budgeted: 15,000 Credit Card Charges (online transactions) 15,000 Computer Maintenance (5553"42205) Amount Budgeted: 1,600 Software Maintenance: Diamond Fide AssurelD -Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride Zebra printer - annual support & maint - Membership & Dues (5553-42315) Amount Budgeted: 17,000 SGVCOG 17,000 ME CITY OF DIAMOND BAR Prop A - Transit Fund (1112) BUDGET DISCUSSION FYIS-16 Page 2 h01ss EExpenditures (5553-42395) _ Amount Budgeted: 100 100 CS - Excursions (5350-45310) Amount Budgeted: 92,500 Tiny Tots 1,700 Seniors 25,000 Day Camp 30,000 Adult Excursions 11,700 Conceris in the Park / Movies - Shuttles 9,800 City Birthday Party - Shuttles 3,300 4th of July - Shuttles 7,700 Winter Snow Fest - Shuttle 1,600 DB4Youth 1.700 Transit Subsidy Program (5553=45533) Amount Budgeted: 205,750 Transit Subsidy for DB Residents 268,750 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,075,000 Transit System Fares 1,075,000 CAP9iiit. COi.6TieA`2` -` Computer Equip - Hardware (5553-46230) Amount Budgeted: 14,500 Diamond Ride Zebra Printer 2,000 Diamond Ride HW Enhancements 12,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 ISC EXPENDITt1RES Sale of Prop A Funds (4090-47230) Amount Budgeted: Sale of Prop A TRANSFER OUT Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 383,690 24616 Adaptive Traffic Control System 180,000 26315 DSB/BCR Intersection Enhancements (add] funding source) 153,690 26316 Median Modification (DBB/Maple Hill) 50,000 B ransuer Out - CIP Cured Carryovers (9915-49250) Amount Budgeted: 274,000 22813 Grand Ave Enhancement (New Funding Source) 44,000 24914 Traffic Signal Infrastructure Upgrades 230,000 Reserve (25500) Amount Budgeted: 212,676 WE CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2015-16 PROPOSITION C FUND FUND DESCRIPTION: FUND,TY,PE Special Revenue _-.. FLfNCiI4�_.Sir:NfainUCoasr,:�:�:�: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. 884 1,708 1,000 FY 2013-14 FY 2014-16 FY 2014-15 FY 2015-15 Retirement Benefits Actua0 Adjusted Projected Proposed ESTIMATED RESOURCES - 24,118 5553-40083 25500 Approp Fund Balance 1,305,028 1,064,343 1,064,343 '828,172 31320 Transportation Tax 792,581 814,816 834,000 847,360 36100 Interest Revenue 9,486 8,400 8,400 6,000 TOTAL 2.108_OAF 1 RR7 FFA 9 ena Tau 9 FRi F¢v. PERSONNEL SERVICES 5553-40010 Salaries 119,828 138,308 125,000 136,980 5553-40070 City Paid Benefits 884 1,708 1,000 1,768 5553-40080 Retirement Benefits 20,176 24,579 20,500 - 24,118 5553-40083 Workers Comp Expense 2,272 2,461 2,372 2,410 5553-40084 Shorf/Long Term Disability 770 831 781 832 5553-40085 Medicare Expense 1,670 1,980 1,700 1,980 5553-40090 Cafeteria Benefits 15,440 17,925 16,140 19,773 161,040 185,792 167,493 187,861 OPERATING EXPENDITURES 5553-42205 Computer Maintenance 4,849 5,200 5,200 5,200 4,849 5,200 5,200 5,200 . PROFESSIONAL SERVICES 5510-44000 Professional Services 28,000 35,000 28,443 35,000 - 28,000 35,000 28,4.3 35,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab 568,210 475,000 475,000 350,000 568,210 475,000 475,000 350,000 TRANSFERS OUT 9915-49001 Transfer to General Fund - 9915-49250 Transfer to CIP Fund 281,653 1,320,178 402,435 230,000 9915-49250 Transfer to CIP Fund carryove - - - 667,600 281,653 1,320,178 402,435 897,600 FUND BALANCE RESERVES 25500 Reserve 1,064,343 (133,611) 828,172 205,871 1,064,343 (133,611) 828,172 205,871 TOTAL 2,108,095 1,887,559 1,906,743 1,681,532 W CITY OF DIAMOND BAR Prop C ® Transit Florid (1 ` 3) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET ESi@gdATE«7 RESCbIJRCES Approp Fund Balance Amount Budgeted: 0-28,1172 Anticipated FB 828,172 Transportation Tax (31320) 347,350 Based on MTA Projection 847,360 Interest Revenue Amount Budgeted: - 5,00® Based on Sympro Estimates 6,000 TOTAL EXPENDITURE BUDGET 1,4175,551 PERSONNEL SERVICES (DBITS - Diamond Bar Intelligent Transportation System) gPERATIN� EXRENDIT&JRES Computer Maintenance (5553-42205) Amount Budgeted: 5,200 GIS Software (40% of Annual Ma.int.) - 5,200 Transfer Out - CPP (9915-49250) Amount Budgeted: 230,000 24616 Adaptive Traffic Control System 180,000 24716 Copley/GS Drive Intersection Modification 50,000 Transfer Out - CIE Carryovers (9915-49250) 667,600 22813 Grand Ave Enhancement 600,020 26315 DBBJBCR Intersection Enhancement 67.580 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: w 205,871 Amount Budgeted: 137,851 Sr. Civil Engineer (DBITS) 0.15 FTE Deputy City Manager 0.025 FTE Senior Management Analyst 0.05 FTE Management Analyst 0.025 FTE Info Svcs Director (DBITS 0": Transit) 0.10 FTE Admin Coordinator 0.05 FTE Assoc Engineer (DBITS) 1.00 FTE 1.40 FTE (DBITS - Diamond Bar Intelligent Transportation System) gPERATIN� EXRENDIT&JRES Computer Maintenance (5553-42205) Amount Budgeted: 5,200 GIS Software (40% of Annual Ma.int.) - 5,200 Transfer Out - CPP (9915-49250) Amount Budgeted: 230,000 24616 Adaptive Traffic Control System 180,000 24716 Copley/GS Drive Intersection Modification 50,000 Transfer Out - CIE Carryovers (9915-49250) 667,600 22813 Grand Ave Enhancement 600,020 26315 DBBJBCR Intersection Enhancement 67.580 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: w 205,871 CITY OF DIAMOND BAR FUND. yR� snecia Peuenue SPECIAL FUNDS BUDGET FUNGTiQN SfreeUPathsimpr FY 2®15-1 UI�® 194 Moving Ahead for Progress in'ihe 21st Cen'i:ury (MAP-21) FUND DESCRIPTION: .. The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements o the nation's streets and roads. This two-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterialrehabilitationactivity. ESTIMATED RESOURCES 25500 CIP Reserve 31331 Federal - STPL Revenue 31845 TEA -21 Revenue 31846 SAFETEA-LU Demo Revenue 36100 Investment Earnings TOTAL TRANSFFRS OUT FY 2093-94 FY 2014-95 FY 2014-15 FY 2015-96 Actual Adjusted Projected Proposed 363 363 363 363 - 333,964 - 558,964 110,436 1,459,513 948,166 3,813,901 699,220 - - 110,799 2,493,060 948,529 4,373,228 9915-49250 Transfer to CIP Fund - 110,436 2,492,697 948,166 2,828,333 9915-49250 Transfer to CIP Fund- Carryover 1,544,532 9915-49116 Transfer to Traffic Impr Fund - Total Capital Outlay 110,436 2,492,697 948,166 4,372,865 FUND BALANCE RESERVES 25500 Reserve 363 363 363 363 Total Fund Balance Res. 363 363 363 363 TOTAL 110,799.00 - 2,493,060 948,529 4,373,228 9W Nwilwill ESTIMATED RESOURCES Revenues Fc-deral-S i PL Revenues MAP 21 Ap prop Fund Balance Estimated Based on Budget CITY OF DIAMOND BAR MAP 21 Fund (1 `I4) BUDGET DISCUSSION FY15-16 $4,373,228 Amount Budgeted: 4,372,365. 558,964 3,813,901 Amount Budgeted: 363 363 $4,372,865 TRANSFERS OUT `transfer to CIP Fund (9915-49250) Amount Budgeted: 2,828,333 24316 Arterial Street Rehab - Zone 2 225,000 23316 Lemon Ave. Interchange Project (Con) 2,603,333 Transfer to CIP Fund Carryovers (991549250) 23313 Lemon Ave. Interchange Project (ROW) 22813 Grand Ave. Enhancements 511,348 1,033,184 1,544,532 FUND BALANCE RESERVES; Reserve (25500) Amount Budgeted 363 363 BE CITY f OF DIAMOND BAS FiNgTYPC special i? enue SPECIAL FUNDS BUDGETFI1PlG LION WasfeMgt_::: FY 2016-18 INTEGRATED WASTF MANAGEFOENT FUND FUFD DESCRfPTION The Integrated Waste Management Fund was created during FY90-91, to accountfor expenditures and revenues related to the activities involved with the City's efforts to comply with A8939. Revenues recorded in this rund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. PERSONNEL SERVICES FY 2013-74. FY 2014-15 F1' 201 out 5 FY 2015-13 207,525 218,017 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 1,000 1,000 5515-40070 City Paid Benefits 2,480 25500 Approp Fund Balance 930,363 1,082,912 1,082,912 1,021,037 31870 Used Motor Oil Block Grant 16,021 3,507 2,845 - 31875 Beverage Ctnr Recycling Grt 30,132 1,330 1,330 - 34820 AB939 Admin Fees 512,656 490,000 490,000 512,000 36100 Interest Revenue 7,420 7,500 7,500 8,000 295,925 TOTAL 1,496,592 1,580,412 1,580,412 1,541,037 PERSONNEL SERVICES 5515-40010 Salaries. 207,525 218,017 217,000 268,260 5515-40020 Over -Time Wages 963 1,000 1,000 1,000 5515-40070 City Paid Benefits 2,480 2,306 2,306 3,490 5515-40080 Retirement 34,363 37,678 35,000 46,913 5515-40083 Worker's Comp. Exp. 3,507 2,845 2,845 3,201 5515-40084 Short/Long Term Disability 1,288 1,330 1,330 1,596 5515-40085 Medicare 2,951 3,247 3,247 3,887 5515-40090 Benefit Allotment 27,302 29,502 29,502 38,430 Total Personnel 280,379 295,925 292,230 366,776 SUPPLIES 5515-41200 Operating Supplies 4,382 - -- - 2,500 5515-41300 Small Tools & Equipment - - - 5,500 5515-41400 Promotional Supplies 7,506 20,000 20,000 20,000 Total Supplies 11,888 20,000 20,000 28,000 OPERATING EXPENDITURES 5515-42110 Printing. 24,591 43,500 43,600 30,000 5515-42115 Advertising 750 5,953 5,000 8,000 5515-42120 Postage - 8,700 5,000 8,000 5515-42315 Membership/Dues - 300 300 - 3,450 5515-42320 Publications - - 200 200 200 5515-42325 Meetings - 500 500 500 5515-42330 Travel-Conf & Meetings - 1,000 1,000 1,000 5515-42340 Education&Training - 500 500 2,500 -5515-42355 Contributions -Com. Groups 1,000 1,000 Total Operating Exp. 25,341 61,653 56,000 54,650 PROFESSIONAL SERVICES 5515-44000 Professional Services 35,572 80,000 60,000 40,000 Total Prof. Svcs. 35,572 80,000 60,000 40,000 CONTRACT SERVICES 5515-45500 CS 22,500 10,000 59,100 Total Contract Svcs. - 22,500 10,000 59,100 CAPITAL EXPENDITURES 5515-462.50 Miscellaneous Equipment 24,031 Total Capital Exp. 24,031 - - - INSURANCE EXPENSE 5515-47220 Insurance Expense 2,700 Total Insurance Svcs. - - - 2,700 TRANSFERS OUT 9915-49001 Transfer Out- General Fund 60,500 60,681 60,681 60,066 9915-49160 Transfer Out Used OII - 16,021 16,021 - 9915-49161 Transfer Out, Bev Recyc Ed 44,443 44,443 60,500 121,145 121,145 60,066 FUND BALANCE RESERVES 25500 Reserve 1082,912 979,189 1,021,037 929,745 Total Fund Balance Res. 1,082,912 979,189 1,021,037 929,745 TOTAL 1,496592 1,580,412 1,580,412 1,541,037 239 CITY OF DIAMOND BAIL AB939 Cornpliance -Waste- Mgt (115-3515) BUDGET DISCUSSION EYIS-16 TOTAL RESOURCE BUDGET $1,541,037 Approp Fund Balance Estimated based on Budget Amount Budgeted: 1,021,037 1,021,037 AB939 Admin Fees (34620) Amount Budgeted: 512,000 A8939 Admin Fees 512,000 Interest Revenue Amount Budgeted: 8,000 Interest Revenue TOTAL, EXPENDITURE BUDGET $611,292 W 366,776 366,776 Operating Supplies (551541200) Amount Budgeted: 2,500 Recycled Material Contend Letterhead/Envelopc-s/Citywide Small Tools & Equipment (551541300) 5,500 Composting Bins Promotional Supplies (551541400) Amount Budgeted: 20,600 Storm Wader PreventioniWater Conservation 15,000 Items/Recycling Items/AB939, AB431, AB1826 Green Business Decals/Promos 3,000 Replace Canopy/promotional booth 2,000 E Amount Budgeted: Full Time PW Director .015 FTE Deputy City Manager 025 FTE Sr. Mgt Analyst 0.45 FTE Management Analyst 0.75 FTE Neighborhood Improvement Officer 0.10 FTE Admin Coordinator 0.20 FTE Finance Director 0.05 FTE Senior Accountant 0.05 FTE Accounting Technician 0.05 FTE Info Systems Director 0.05 FTE NetworlUSystems Admin 0.05 FTE Desktop Support Tech 0.05 FTE Public Information Manager 0.10 FTE Public Information Coordinator 0.30 FTE Media Specialist 0.10 FTE 2.70 FTE W 366,776 366,776 Operating Supplies (551541200) Amount Budgeted: 2,500 Recycled Material Contend Letterhead/Envelopc-s/Citywide Small Tools & Equipment (551541300) 5,500 Composting Bins Promotional Supplies (551541400) Amount Budgeted: 20,600 Storm Wader PreventioniWater Conservation 15,000 Items/Recycling Items/AB939, AB431, AB1826 Green Business Decals/Promos 3,000 Replace Canopy/promotional booth 2,000 E CITY OF DIAMOND BAR AB939 Conkipl(ance - Waste Mgt (115-5515) _ BUDGET DISCUSSION FY I S-16 Page 2 OPERATiNG EXPENDITURES Printing (5515-42110) Amount Budgeted: 30,000 Envirolink and Education Outreach to Increase Multi- 27,000 Family & Commercial Sector Recycling; Street Sweeping Magnets Composting Program/AB 939 Informational items 3,000 Advertising (5515=42115) Amount Budgeted: 8,000 Multi -media campaign focusing on integrated 5,000 waste management programs and services Green Business/Compost Program/Mobile Collection 3,000 Postage (5515=42120) Amount Budgeted: 8,000 Postage Cost 5,000 AB 1826 Outreach/Mailing 3,000 1111 r bershlp/Dues (551542315) Amount Budgeted: 3,450 SWANA Membership Fees 450 Annual Dues for Green Business Program 3,000 Publications (5515-42320) Amount Budgeted: 200 Subscriptions 200 Meetings (5515=42325) Amount Budgeted: Boo Meetings 500 Travel-Oonf & Meetings (551542330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (551542340) Amount Budgeted: 2,500 SWANA Training/Workshops 2,500 Contributions Com. Groups (551542355) Amount Budgeted: 1,000 City Trash Cutter Award, America Recycles 1,000 Day Celebration,etc. ALSE ICES Professional Services (5515-44000) Amount Budgeted: On-call Technical Assistance/Support in 40,000 AB 939 Annual Report and AB 341 Mandatory Commercial Recycling, Verification/Validation of DRS Tonnage, C & D Debris Program, and Soilid Waste Contract Management NTRACT SERVICES 40,000 Contract Services (5515-45500) Amount Budgeted: 59,100 Compost Bin Workshop Instructor 3,000 Green Business Program 10,000 Mobile Collection Program 4.,600 Mobile Paper Shredding/Recycling Events 2,000 MW CITY OF DIAMOND BAR ABO39 Comp lance -Waste Mgt(115-5515) BUDGET DISCUSSION FYI S-16 Page 0 Contract Sevvices (5515=45500) (c©sn°t) School Recycling Outreach Program -Discovery Science Center 26,000 Special Collection HHVV Pregra.m (Ace Hardware) 11,000 Special Waste: AutolMetal Recycling Program 2,500 INSD NIFE EXPER99' Insurance Expense (5515=47220) Amount Budgeted: 2,700 Special Events Insurance 2,700 SEERS OUT Transfer Out - General Fund (5915=49001) Aunnount Budgeted: 50,066 Street. Sweeping (001555445501) 45,066 Storm Drainage (001-5554-45512) 15,000 FUND BALANCE RESERVES Reserve (20500) Amount Budgeted: 029,745 MW CITY OF DIAMOND BAR SPECIAL FLIHOS BUDGET FY 2015-16 Traffic PAKIgation Fund FUND DESCRIPTION: FUR...... 3 Speaal:fZsvenue ;; FUt�CTtON � SYreerfP:affis irnpr.::�� FUND#! :t6 The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. PROFESSIONAL SERVICES 5510-44000 Professional Svcs - 3,130 FY 2613-14 FY 2014-155 FY 2014-10 FV 2015-18 3,130 261,426 _ Actual Adjusted Projected Proposed ESTIMATED RESOURCES 9915-49001 Transfer Out to General Fund 150,000 - 25500 CIP Reserve 466,914 742,829 742,829 1,326,519 31331 County STPL Revenue - 353,744 - 728,291 34660 Traffic Mitigation Fees - Eng - 173,730 325,690 127,681 36100 Investment Earnings 4,045 5,000 5,000 3,000 39001 Transfer In - General Fund 500,000 - 250,000 - 1,326,519 TOT AL 970.959 921.559 1.326_'019 1 457 700 PROFESSIONAL SERVICES 5510-44000 Professional Svcs - 3,130 261,426 - - Total Professional Svcs 3,130 261,426 - TRANSFERS OUT 9915-49001 Transfer Out to General Fund 150,000 - 9915-49124 Transfer to Park Dev Fund - 75,000 - - - 9915-49250 Transfer to CIP Fund - 353,744 - 728,291 9915-49250 Transfer to CIP Fund - Carryovers - - 353,744 Total Transfers 225,000 353,744 - 1,082,035 FUND BALANCE RIESEERVES 25500 Reserve 742,829 306,389 1,326,519 375,165 Total Fund Balance Res. 742,829 306,389 1,326,519 375,165 TOTAL 970,959 921,559 1,326,519 1,457,200 as CITY OF DIAMOND BAA Traffic Mitigation Fd (116) BUDGET DISCUSSlO IFY15a16 TOTAL RESOURCE BUDGET $1,457,200 ESTIMATED RESOURCES Approp Fund Balance Arnount Budgeted: 1,326,519 Restricted Fund Balance 312,214 Unrestricted Fund Balance 1,014,305 Traffic V&litigation Fees (34660 Arnount Budgeted: 127,681 Traffic Mitigation Fees (Vacant Pad in Target Center) 67,681 Traffic Mitigation Fees (Willow (Heights) 60,000 Interest Income (36106) Amount Budgeted: 3,000 Interest Income Transfer In from General Fund Amount Budgeted: TOTAL EXPENDITURE BUDGET x;1,082,035 PROFESSIONAL SERVICES Professional Services TRANSFERS OUT Amount Budgeted: 3,000 Transfer to CIP Fund (9915-49250) Amount Budgeted: 72®,261 01416 Residential and Collector St Rehab -Area 4 (unrestr funds) 385,116 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (unrestr) 133,175 24716 Copley/Golden Springs Dr. Intersection Modification (restr funds) 100,000 26316 Median Modification (DBB/Ma.ple Hill) (unrestr) 50,000 26315 DBB/BCR Intersection Enhancements (unrestr funds) (addl funds) 60,000 Transfer to CIP Fund - Carryovers (9915-49266) Amount Budgeted: 353,744 26315 DBB/BCR Intersection Enhancements (restrfunds) 154,730 26315 DBB/BCR Intersection Enhancements (unrestr funds) 34,000 22813 Grand Avenue Enhancement (unrestr funds) 165,014 Fund Balance Reserves Amount Budgeted: Restricted 125,165 Unrestricted 250,000 M1 375,165 FUND EESCRiPTlOF9 This fund is being established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. TRANSFERS OUT 9915-49250 Transfer to CP Fund - - _ 108,020 9915-49250 Transfer to CIP Fund - Carryover - Total Capital Outlay - - - 108,020 FUND BALANCE RESERVES - 25500 Reserve - 107,900 108,020 - Total Fund Balance Res. - 107,900 108,020 - TOTAE. - 107,900 108,020 108,020 245 FY 2013-114 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projecfed Proposed ESTIMATED RESOURCES 25500 CIP Reserve - - - 108,020 34668 Sewer Fees - 107,400 107,520 - 36100 Investment Earnings - 500 500 - - TOTAL _ - 107,900 108,020 108,020 TRANSFERS OUT 9915-49250 Transfer to CP Fund - - _ 108,020 9915-49250 Transfer to CIP Fund - Carryover - Total Capital Outlay - - - 108,020 FUND BALANCE RESERVES - 25500 Reserve - 107,900 108,020 - Total Fund Balance Res. - 107,900 108,020 - TOTAE. - 107,900 108,020 108,020 245 CITY OF DIAMOND BAR Sevver MitigatIon Fund (117) BUDGET DISCUSSION FY15-16 TOTAL RESOURCE BUDGET 1 $108,020 ESTIMATED RESOURCES Revenues Amount Budgeted: 0 Sewer Fees Apprep Fund Balance Amount Budgeted: 108,020 Estimated Based on Budget 108,020 TOTAL EXPENDITURE BUDGET $100,020 TRAFISFrRS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 10®,020 26116 Sewer System Master Plan 108,020 Transfer to CIR Fund Carryovers (9915-49250) Reserve (25500) Amount Budgeted: mm CITY OF DIAMOND BAR SPECIAL FUNDS BUDGE` FY 2015-16 AIR QUALITY IMPROVEMENT FUND Ft1k�®®_SCRIPTION: UAI® Y�E Special l?2uen ie FUNCTION,* ArrQuahtiy> FUND e 118. This fund was established in F`(91-92 to account or revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 2013-14 FY 2014.15 FY 2014.-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIM, ATER RESOURCES 25500 Approp Fund Balance 165,587 135,914 135,914 173,797 31810 Pollution Reduction Fees 69,510 65,000 66,500 65,000 36100 Interest Revenue 933 750 750 750 TOTAL 236,030 201,664 203,164 239,547 OPERATING EXPENDITURES 5098-42205 Computer Maintenance 72,947 43,350 - - Total Operating Earp. 72,947 43,350 CAPITAL OUTLAY 5098-46100 Auto Equipment - - 5098-46230 Computer Equip -Hardware 13,284 19,215 5098-46235 Computer Equip -Software 13,885 14,000 Total Capital Outlay 27,169 33,215 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 91,600 29,367 95,000 9915-49250 Transfer to CIP Fund - Carryover - - 125,000 Total Transfers Out 91,600 29,367 220,000 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 797 173,797 236,030 201,664 203,164 239,547 CIT OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FYI S-16 TOTAL RESOURCE BUDGET $239,547 Approp Fund Balance Projected Amount Budgeted: 173,797 173,797 Pollution Reduction Fees (31310) Amount Budgeted: 65,000 Based on history 65,000 interest Revenue Amount Budgeted: 750 Based on Sympro Estiinate TOTAL EXPENDITURE URE BUDGET $220,000 T NS�0l9S ��T 750 Transfer to GR Fund (9915=49250) Amount Budgeted: 95,000 24516 Traffic Signal In'irastructure Upgrades -YR 2 50,000 22316 Neighborhood Traffic Management Program 45,000 Transfer to CIP Fund Carryovers (9915449250) Amount Budgeted: 125,000 24914 Traffic Signal Infrastructure Upgrades -YR 1 125,000 Reserve (2550®) Amount Budgeted: ME 19,547 CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2015-16 SB 821 FUND - Bike and Pedestvian Paths (TDA) FUND DESCRIPTION: Revenue:: EuNaTIQN StrGOPaths Inpl Fl1N��::: 119 The Stade allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S6821. This fund has been established to account for transactions related to'the receipt and expenditure of these funds. ESTIMATED RESOURCES 25500 Clh Reserve 31880 SI3821 Revenue-CurrentYr 31880 SB821 Revenue -Reserves 36100 Investment Earnings TOTAL TRANSFERS OUT FY" 2013=14e FY 2014-15 FY 2014=15 FY 20`85-16 Actual Adjusted Projected Prognosed 69,082 - - 125,968 (37,082) 125,968 125,968 36,053 - 100 - 250 32,000 126,063 125,968 162,271 9915-49250 Transfer to CII' Fund 32,000 125,968 36,053 9915-49250 Transfer to CIP Fund - Carryover - 125,968 Total Transfers Out 32,000 125,968 162,021 FUND € ALANCE RESERVES 25500 Reserved 100 125,968 250 Total Fund Balance Res. - 100 125,968 250 TOTAL 32,000 126,068 125,968 162,271 CITE' OF DIAMOND BAR SIB 821 Fund (119) BUDGET DISCUSSION FY1 5-1 6 TOTAL RESOURCE BUDGET $162,271 Approp Fund Balance Estimated Based on Budget Amount Budgeted: 125,968 125,90-0 SB 021 Revenue-Cuurrent Y (3180®0) 36,053 Based on M TA Estimates SB®21 Revenue=Reserves (3100800) Interest Revenue (36100) Amount Budgeted: 250 Interest Revenue 162,021 250 `transfer to CIP Fund -(9915-49250) 36,053 24414 Morning Canyon Parkway Improvements (add'I funding source) 36,053 Transfer to CIP Fund e Carryover (9915-40250) Amount Budgeted: 125,908 22813 Grand Ave Enhancement 125,968 Reserve (25500) Arnount Budgeted: (reserved for project carryover) N 250 250 -- CITY 1 SPECIAL FUNDS BUDGET EY 2015-16 MTA Grants Fund FtdN® ®E��RIC�YION: 1=11Nd0 TYP. Spedial:,Rande:: FU.NC.TJO Stre6vParh0mpi= EUNVk,120 The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally sigmicant projects proposed by local jurisdictions, Caltrans, and other public agencies. The Call is a competitive grant process that is typicaly held biannually in odd -numbered years. FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-15 Adjusted Projected Proposed ESTIMATED RESOURCESActual 25500 CIP Reserve - - - 50 31332 MTA Grant Revenue - 450,000 103,400 2,361,266 36100 Investment Earnings - 50 50 - TOTAE - 450,050 103,450 2,361,316 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - 450,000 103,400 2,014,666 991549250 Transfer to CIP Fund - Carryover 346,600 Total Capital Outlay - 450,000 103,400 2,361,266 FUND BALANCE RESERVES 25500 Reserve - 50 50 50 Total Fund Balance Res. - 5n Fn rn TOTAL 450,050.00 103,450 2,361,316 9M CITY OF DIAMOND BAR MTA Grants Fund (120) BUDGET DISCUSSION FY15-16 TOTAL RESOURCE BUDGET $2,361,316 Revenues MTA Grant Appr®g Fund Balance Estimated Based on Budget -- Amount Budgeted: Amount Budgeted: 2,361,266 2,361,266 50 50 `d' N�FER� C)tST Transfer to CCS' Fund (9015-40250) Amount Budgeted: 2,014,666 23316 Lemon Ave Interchange (CON) 614,666 24616 Adaptive Traiiic Control System 1,400,000 Transfer to CIP Fund Carryovers (3015-46250) 23313 Lemon Ave Interchange (ROW) 346,600 346,600 Ft3�€f3 �3AL&j,FdCE g%cSERVES Reserve (25500) Amount Budgeted: 50 50 ME CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 201 6=1 6 FUND DESCRIPTION: E`9J�dt5TYp�: Specral:Reveroue: ����TI� ;: StreetiPahs Impt:- FU, 127 The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste hauler in order to mitigate damage to City streets by large trash trucks. !Previously these funds were recognized in the General Fund. M3 FY 2013-14 FY 2014-15 FY 2014-155 FY 2015-16 actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve - 101,138 101,138 122,673 34662 Solid Waste Impact Fees 120,844 122,173 122,173 124,028 36100 Investment Earnings - 500 500 500 TOTAL 120,844 223,811 223,811 247,201 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 19,706 223,311 101,138 124,028 9915-49250 Transfer toCIPFund- Carryover 122,173 Total Capital Outlay 19,706 223,311 101,138 246,201 FUND BALANCE RESERVES 25500 Reserve 101,138 500 122,673 1,000 Tectal f=und Balance Res. 101,138 500 122,673 1,000 TOTAL 120,844 223,811 223,811 247,201 M3 CITY OF DIAMOND BAIL WASTE HAULER FUND (121) BUDGET DISCUSSION FY 2015-16 TOTAL RESOURCE € UDGET $247,201 - Fund Balance Reserve (25500) Based on Projections Amount Budgeted: 122,673 122,073 �da�te B�auler Eee� (34662) Amount Budgeted: 124,028 Solid Waste Impact l=ees 124,028 Interest Revenue (36100) Based on Sympro Estimate Amount Budgeted: NEW Transfer to CIP Fund (9010-48250) Amount Budgeted: 01416 Residential & Collector Street Rehab Area 4 Transfer to CIES Fund - Carryovers (991549250) 01415 Residential & Collector Street Rehab Area 3 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: am 500 500 124,02® 124,028 122,173 122,173 1,000 CITE OF DIAMOND SPECIAL FUNDS BUDGET FY 2®15¢16 PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: FUND. Special -Revenue FU.N. To �arklmprovernenr: N®# 12.3: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment. which addresses the needs of'the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon "Frail FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL (61 35,477 344,546 386,467 45,910 255 Fit 2013=14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance - (50,454) (50,454) (61,090) 31815 Prop A -Safe Nghbrhd Pks 35,335 395,000 436,921 107,000 36100 Investment Earnings 142 - _ - TOTAL 35,4777T44,54G386,46745,910 TRANSFERS OCT 9915-49001 Transfer to Gen Fund 85,931 130,320 142,557 40,910 9915-49141 Transfer to LLAD 41 - 17,000 5,000 5,000 9915-49250 Transferto CIP Fund - 300,000 300,000 - Total Transfers Out 85,931 447,320 447,557 45,910 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL (61 35,477 344,546 386,467 45,910 255 Girt OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2015-16 B�iBE�1AiF0 R��C}U��BS Approp Fund Balance (25500) Amount Budgeted: (61,090) (91,090) ter®� A �aFe �9gh�rhd E� � (31m15) Aunt Budgeted: 107,000 Unrestricted Funds 37,000 Restricted Funds 70,000 45,919 i ranster to Gen Fund (49091) Amount Budgeted: 40,910 Youth Master flan Implementation 5,910 Landscape Maintenance 35,000 Transfer to LLAD 41 (49141) Amount Budgeted: 5,000 LLAD 41 5,000 Amount Budgeted: Transfer to CIES Fuad - Carryovers (9915-49250) Reserve -Future Capital lmp (25500) Amount Budgeted: om CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2®16-16 PARK & FACWTY DEVELOPMENT FUND FUND DESCIRPTION: ......® TYr� ;:Spec al R_ yenuc.:: �llC`3'I®td -: Par k Impfove�}keit FYJ�®� 9:24 The purpose of this fund is to provide resources 'ror the development and enhancement of the City's parks and facilities. ESTIMATED RESOURCES 25500 Approp Fund Balance 39001 Transfer In - General Fund 39116 Transfer In - Traffic Mit Fund 36100 Interest Revenue TOTAL TRANSFERS OUT FY 2013-14 FY 2014.15 FY2014-16 FY 2015-16 Actual Adjusted Projected Proposed 502 76,171 76,171 716,475 - 384,615 734,600 215.400 75,000 - - - 4 100 200 1,000 75,506 460,886 810,971 932,875 9915-49250 Transfer toCIPFund (665) 124,900 94,496 65,963 9915-49250 Transfer to CIP Fund - Carryover 30,404 Total Transfers Out (665) 124,900 94,496 96,367 FUND BALANCE RESERVES 25500 Reserve - Restricted 76,171 335,986 716,475 836,508 Total Fund Balance Res. 76,171 335,986 716,475 836,508 TOTAL 75,506 460,886 810,971 932,875 W5 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION Fy15-16 TOTAL RESOURCE BUDGET $932,0075 ESTIMATED RESOURCES Approp Fund Balance (25500) Estimated Based on Actual Exp. Amount Budgeted: 716,475 716,475 irranufer In a general wand (39009) Am®unt l8udgeted: 215,400 Transfer In - General f=und 215,400 Interest Revenue (36100) Amount Budgeted: 1,060 Based on Experience 1,000 EXPENDITURE BUDGET $96,367 p /{ pTOTAL C9S4'§iVN �6i� 4d Bd H Transfer to CII' Fund (49250) Amount Budgeted: 65,963 25516 Construct Pantera Park Trail 47,594 25514 Construct Steep Canyon Trail Connector (chg in funding source) 18,369 Transfer to CiP Fund - Carryovers (49250) Amount Budgeted: 30,404 25414 Design of Heritage Park & Comm Center 30,404 FUPlE3 i3Al�Ah10E �ESEE2'JE� Reserve -Future Capital lamp (25560) Arnount Budgeted: 836 "a0n Restricted for Heritage Park 836,508 CITY OF DIAMONDFU.NI) , TYRE Sp -be Revenue SPECIAL FUNDS BUDGET FUNCTION. Commamfy D. F` 201 6=1 6 FU .N.0 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal governmentvia the Community Development Commission The purpose of this grant is'to fund approved community development programs and projects benefiting low and moderate income citizens. ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over 31630 CDBG Revenue TOTAL PERSONNEL SERVICES 5350-40010 Salaries 5350-40020 Over -time Wages 5350-40070 City Paid Benefits 5350-40080 Retirement 5350-40083 Worker's Comp. Exp. 5350-40084 Shor(/Long Term Disability 5350-40085 Medicare 5350-40090 Benefit Allofinenf Tectal Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies FY 2013-14 FY 2014-16 FY 2014-15 FY 2016-16 Actual Adjusted Projected Proposed 70,673 3 87,020 210.110 4,888 6,909 6,909 6,702 188 72 176 176 168 841 1,245 1,245 1,202 116 138 138 13-^.- 33 42 42 41 78 100 100 97 1,423 1,882 1,882 1,870 7,639 10,492 10,492 10,214 - 2,200 2,200 2,200 - 2,200 2,200 2,200 OPERATING EXPENDITURES 5215-42115 Advertising - - - - 5350-42335 T ravel -Mileage & Auto Allo - 5215-42355 Contributions -Com Groups 11,758 10,000 11,500 10,313 Total Operating Exp. 11,758 10,000 11,500 10,313 PROFESSIONAL SERVICES 5215-44000 Professional Services Total Prof. Svcs. TRANSFERS OUT 9915-49001 Transferto Gen Fd 9915-49250 Transfer to CIP Fund 9915-49250 Total Transfers Out CDBG Carry Over TOTAL 131,405 107,576 107,576 105,794 131,405 107,576 107,576 105,794 59,308 276,703 206,811 161,313 59,308 276,703 206,811 161,313 210,110 406,971 338,579 289,834 MW Cff Y OF MMM, OND BAR CDBG Fund (125) BUDGET D)SCUMON FY13•-16 TOTAL RESOURCE BUDGET $289,034 ESTIMATED RESOURCES — .... CDBG Revenue-Cacry Over (31C30) Amount Budgeted: 8,7,020 87,020 CDBO Rovenus (31€36) Amount Budgeted: 202,814 Based on CDC awarded amount 202,814 TOTAL EXPENDITURE BUDGET $28.9,834 PERSONNEL SERVICES Amount Budgeted: 10,214 Senior Program: _ - Com Svcs - Coordinator (D96904-15) 0.13 FT 10,214 St7§ Pt_iE5 Operating Supplies (41200) Amount Budgeted: 2,200 City Senior Program (D96904-15) 2,200 OPERATIMG EXPENDITURES - Advertising (4.2115) Amount Budgeted: Public Hearing Notices _ Contributions-C©m Groups (42355) Amount Budgeted: 10,313 YMCA Childcare & Day Camp (600873-15) 10,313 Senior Club Support (D96904-15) _ Pi2tiPESS0f.4BUAL. SIWRtt€CES Amount Budgeted: 405,794 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-15) 4,200 Contract Admin - Senior Programming (D96904-15) 1,845 Contract Admin - YMCA Childcare (600873-15) 1,500 Home Improvement Loan Pgm (600503-15) 78,599 HIP Consultanting Svcs (600503-15) 19,650 7RANSRERS-OUT Amount Budgeted: 161,313 Transfer Out -CIP(9915-49250) ADA Improv at Syc Cyn-BridgeNVall<way (601719-15) 18,000 Contract Admin - Bridge & Walkway (601719-15) 2,000 ADA Handicap Ramps -Star Dust/Longview Mini Park - (601720-15) 20,240 Contract Admin= Star Dust/Longview Mini Park -(601720-15) 2,759 ADA Improv -Star Dust/Longview Mini Park - (601721-15) 104,117 Contract Admin - Dust & Longview Mini Park (601721-15) 14,197 Transfer Out - CP Carry Over (9915-49250) 260 FUND DESCRIPTION The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds vdmich will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforce-men't Technician. PROFESSIONAL SERVICES 4411-44000 Professional Svcs FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Total Professional Svcs Actual Adjusted Projected Adopted ESTIil1A T E® RESOURCES 25500 Fund Balance Reserve 94,133 104,671 104,671 107,421 31855 Public Safety Grant - State 100,000 100,000 100,000 100,000 36100 Interest Revenue 896 1,000 1,000 1,000 TOTAL 195,029 205,671 205,671 208,421 SUPPLIES. 84,057 109,462 91,000 102,186 4411-41200 Operating Supplies 1,401 1,000 1,000 1 000 25500 Fund Balance Reserve 1,401 1,000 - 1,000 1,000 OPERATING EXPENDITURES 104,671 84,709 107,421 94,735 44411-42200 Equipment Maintenance - 500 - 500 Total Operating Exp. - 500 - - Son PROFESSIONAL SERVICES 4411-44000 Professional Svcs 4,900 5,000 4,900 5,000 Total Professional Svcs 4,900 5,000 4,900 5,000 CAPITAL OUTLAY 4411-46250 Misc Equipment - 5,000 1,350 5,000 Total Capital Outlay - 5,000 1,350 5,000 TRANSFER -OGT 9915-49001 Transfer Out -General Fund 84,057 109,462 91,000 102,186 84,057 109,462 91,000 102,186 FUND BALANCE RESERVE 25500 Fund Balance Reserve 104,671 84,709 107,421 94,735 Total Fund Balance Reserve 104,671 84,709 107,421 94,735 TOTAL 195,029 205,671 205,671 208,421 on CITY OF DIAMOND BAR COPS Fund (1 26) BUDGE' DISCUSSION FYI S-16 TOTAL RESOURCE BUDGET $200,421 ESTIMATED RESOURCES Public Safety Grant - State (31955) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (36100) Amount Budgeted: 1,000 Based on Sympro Estimate 1,000 Fund Balance Reserve Amount Budgeted: 107,421 Estimated based on projections 107,421 TOTAL EXPENDITURE URE BUDGET $113,636 C'i'ERATfiI�� EXPERIUI'r4JRES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Supplies 1,000 Equipment Maintenance (42200) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) Am uun't Budgeted: 5,000 Project Sister At Risk Youth Counseling 5,000 CAd�6T Cl9TIR1�'a° iliac Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 102,166 Law Em! Tech 92,186 Fingerprinting Program 10,000 d=Elfi�C} l�Al.APlCE RESERkfES Amount Budgeted: 94,735 no CITY OF DIAMOND BAR SPEUAF FUNDS BUDGET FY 2016-16 MARCO` S ASSET FORFEITURE FUND F€#ND.TYR.F..: Special::Revepue::':: FifNCTIO6J Publ'i Saf, FLkNd?#€ >=:127 FUND DESCRIPTION: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government It is required that these funds be used to enhance drug and law enforcement activities. CAPITAL OUTLAY 4411-46250 Miss Equipment Total Capital Outlay TRANSFE-R-OUT 9915-49001 Transfer -out- GcneralFund 66,637 Total Transfer Out 66,637 FUND BALANCE RESERVE 25500 Fund Balance Reserve - Total Fund Balance Reserve TOTAL 66,637 M FY 2013-1 4 FY 2014-15 FY 2014-16 FY 2015-16 Actual - Adjusted Projected Proposed ESTIMA 9 ED RESOURCES 25500 Fund Balance Reserve 66,254 31852 Asset Forfeiture Revenue - 36100 Interest Revenue 383 TOTAL 66,637 CAPITAL OUTLAY 4411-46250 Miss Equipment Total Capital Outlay TRANSFE-R-OUT 9915-49001 Transfer -out- GcneralFund 66,637 Total Transfer Out 66,637 FUND BALANCE RESERVE 25500 Fund Balance Reserve - Total Fund Balance Reserve TOTAL 66,637 M CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (1 2s ) FY 2015-16 TOTAL RESOURCE BUDGET $0 Apgrop Fund Balance Amount Budgeted: Based on Projection Interest E���enua (301®®) Amount budgeted: a Based on History �API`rA� �7E11`t.A1® - Mise Equipment (46250) Amount Budgeted: TRANSFERS OUT Transfer Out -General Fund (40001) Amount Budgeted: Narcotic Deputy (STAR Program) Fi1�lC} BAIsA�3�� RSSERVBS Reserve (25500) Amount Budgeted: NM FUND DESCRiPTI®hl During FYI 999-2000, the City received California Lava En'forcernent Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available :o the City's local law enforcement agency. TOTAL 36,389 36,276 36,276 31,866 265 FY 2013-14 I;Y 2014=1a FY 2014-15 Proposed Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 36,116 36,076 36,076 31,666 31857 CA Law Eno Equip Pgm - _ 36100 Interest Revenue 273 200 200 200 TOTAL 36,389 36,276 36,276 31,866 CONTRACT SERVICES 4411-45401 CS -Sheriff Department - - - - CAPITAL OUTLAY 4411-46250 Misc Equipment 313 10,000 4,610 10,000 Total Capital Outlays 313 10,000 4,610 10,000 FUND BALlANCD RESERVE 25500 Fund Balance Reserve 36,076 26,276 31,666 21,866 Total Fund Balance Rosesv€ 36,076 26,276 31,666 21,866 TOTAL 36,389 36,276 36,276 31,866 265 CIP( OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (12-9) BUDGET DISCUSSION FY 2016-16 AD RESOURCE BUDGET ESTIMATED RESOURCES $31,-066 Approp Fund Balance: Amount Budgeted: 31,666 Estimated Based on Projectons 39,666 CA Laws Enf Equip Pgrn Amount Budgeted: Interest Revenue (36190) Amount Budgeted: 200 200 TOTAL EXPENDITURE BUDGET $10,000 CCu'1T CT SER�y€CES Amount Budgeted: e CS=Sheriff Department (46401) CAPITAL OUTLAY Phi c Equipment (46259) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriffs Dept. 90.000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 21,366 wr CITY I A SPECIAL FUNDS BUDGET EY 2015-16 PEG FEES FUND FUND DESCRIPTION: FIJND:T.YP.E Special:itevenue:':: FUNCTION Fublo:Information. E@OIV�:# 135 Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remuted to the City by all videsso service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, so'iiware, training and associated warranty costs. Repairs are not considered capital expenditures. ESTIMATE® RESOURCES 25500 Fund Balance Reserve 31215 PEG Fees 36100 Interest Revenue 39001 Transfers In - General Fund TOTAL CAPITAL EXPENDITURES 46250 Miscellaneous Equipment Total Capital Outlays FY 2013-14 FY 2014-15 ICY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed - - 45,300 100,000 100,000 100,000 300 300 500 100,300 100,300 145,800 85,000, 55X0 00 102, 500 85,000 55,000 102,500 FUND BALANCE DESERVE 25500 Fund Balance Reserve 15,300 45,300 43,300 Total Fund Balance Reserve 15,300 45,300 43,300 TOTAL 100,300 100,300 145,800 HE CITY OF DIAMOND BAR PEG FEES FUND FYI S-1 6 TOTAL RESOURCE BUDGET 146,8000 Approp Fund Balance Amount Budgeted: 45,300 45,300 BBO Gees (31215) Arnount Budgeted: 100,000 100,000 Interest Revenue (36100) Amount Budgeted: 500 Based on Sympro Estimate 500 TOTAL EXPENDITURE BUDGET 102,500 Miss. capital Outlay (45250) Amount Budgeted: 102,500 Camera & Lighting Equipment 5,500 Apple Mac Work Stadion (second work bay) 12,000 Upgrades to Tightrope System 25,000 Furnishings for Broadcast Room 50,000 Video Production Equip for Gov't Channel Frog Partnership 10,000 FUND BALANCE RESEPV S Reserve (25500) Amount Budgeted: 43,300 43,300 IS FUND DESCRIPTION The City is responsible for the operations of the LLAD 9.38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on 'their property taxes. This fund accounts for this district's operations. 315 40080 Retirement EY 2013-14 FY 2614-15 FY 2014-15 FY 2015-16 719 Adjusted Projected Proposed ESTIMATED RESOURCESActual 452 40090 Benefit Allotment 25500 Approp Fund Balance (15,779) - - - 30300 Prop Tx -Sp Assessment 264,940 268,000 268,000 268,305 39001 Transfer in - General Fund 76,759 99,237 99,237 187,814 TOTAL 325.920 367 7:37 -2P7 917 n 5R Ila PERSONNEL SERVICES 4,764 40010 Salaries 24,438 40020 Over Time Wages - 40070 City Paid Benefits 315 40080 Retirement 4,300 40083 Worker's Comp. Exp. 719 40084 Short/Long Term Disability 146 40085 Medicare 452 40090 Benefit Allotment 3,582 TOTAL PERSONNEL 33,951 OPERATING EXPENDITURES 5538-42115 Advertising 4,764 5,000 5,000 5,000 5538-42126 Utilities 167,290 150,325 150,325 152,668 5538-42210 Maint. of Grounds/Bldgs 8,449 16,200 16,200 16,200 Total Operating Exp. 180,503 , 171,525 171,525 173,868 PROFESSIONAL SERVICES 5538-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5538-45500 Contract Services 5538-45509 Tree Maintenance Total Contract Svcs. CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Irnprvmnts FUND BALANCE RESERVES 25500 Reserve Total Fund valance Res. 4;040 4,100 4,100 5,500 4,040 4,100 4,100 5,500 141,377 191,612 191,612 191,612 - - 51,188 141,377 191,612 191,612 242,800 TOTAL 325,920 367,237 367,237 456,119 269 CIW OF DIAMOND BAR I. LAD 38 (1 38) BUDGET DISCUSSION FY1 ,9-1 6 TOTAL RESOURCE BUDGET $456,119 ESTIMATED RESOURCES Approp Fund Balance (25590) Amount Budgeted: Actual Fund Balance Prop —1x -Sp Assessment (30399) Amount Budgeted: 26°-.,305 !Property Tax 263,305 Transfer In - General Fd (39091) Amount Budgeted: 19-7,614 To Cover Deficit -to be repaid to Gen Fd 187,814 TOTAL EXPENDITURE BUDGET 466,119 Personnel (49010-40993) Amount Budgeted: ',3,951 Full Time Parks & Maintenance Superintendent 0.20 FTE Parks &. Maintenance Inspector 0.05 FTE 0.25 FTE t3PERAB'it$C, EXF'EhlDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public (Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 152,66® Water (5% increase per WVWD) 144,568 Edison (5.0% increase per SCE) 8,100 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 16,200 As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBBIvd south of Sunset Xing) 1,200 PROFESSIONAL SERV€CES Professional Services (44000) Amount Budgeted: SSG() Assessment Engineer 5,500 Contract Services (455500) Amount Budgeted: 191,612 Contract Maintenance (Excel Landscape Maintenance) 140,612 Install Efficient Emitters & Rehab bare areas in Medians 50,000 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 CS - Tree Maintenance (45569) Amount Budgeted: 51,138 Dist. 38 -- 1,263 trees @ 40.50/tree 51,188 Reserve=Futus°e Capital lmp (25500) Amount Bud27 edc-ted: (®) U Im CITY DIAMOND BAR SPECIAL FUNDS BUDGET FY 2015-10 LANDSCAPE MAINTENANCE - MST. #39 FUND FUND DESCRIPTION: Ptl�Bf� T§PE Special:Peuenue : 1 FtI�IGTION Landscape j fUR➢9 # 139 II The City is responsible for the operations of the LI_AD =39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting fromthis district receive a special assessment on their property taxes. This fund accounts for this districts operations. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 39001 Transfer In - General Fund TOTAL PERSONNEL SERVICES 40010 Salaries 40020 Over Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Cornp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 107,238 TOTALPERSONNEL OPERATING EXPENDITURES Fy 2013-14 F5° 2014-15 FY 2014-15 Fit 2015-16 Actual Adjusted Projected Proposed 151,832 163,000 163,000 295,236 111,573 116,237 116.237 3.54.6 13,878 126 2,453 410 83 302 2,142 19,395 5539-42115 Advertising 5,525 5,000 5,000 5,000 5539-42126 Utilities 98,708 89,000 89,000 90,300 5539-42210 Maint. of Grounds/Bldgs 2,905 19,250 19,250 17,100 Total Operating Exp. 107,238 113,250 113,250 112,400 PROFESSIONAL SERVICES 5539-44000 Professional Services 4,520 4,500 4,500 5,500 Total Pr®f, Svcs. 4,520 4,500 4,500 5,500 CONTRACT SERVICES 5539-45500 Contract Services 139,331 139,332 139,332 139,332 5539-45509 Tree Maintenance - 5,155 5,155 5,155 5539-45519 Weed Abatement 8,504 17,000 17,000 17,000 Total Contract Svcs. 147,835 151,487 161,487 161,487 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements Total Capital Expenditures. FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp Total Fund Balance Res. TOTAL 259593 279,237 279,237 298,782 as CITY OF DIAMOND BAR @TAD 39 (139) BUDGET DISCUSSION FY 2010-10 BSTICIIAT�13 RESQ9JEP�ES ---- ' Appr©p Fund Balance (25500) Amount Budgeted: Estimated Based on Projections drop 1 x Sp Assessment (30300) Ana®unt B sdgeted: 295,236 Properly Tax 295,236 Transfer In - General Fd (39001) Amount Budgeted: 3,546 To Cover Deficit - to he repaid to Gen Fd 3,546 TOTAL EXPENDITURE BUDGET $208,782 PcFtSC?iVNEL. SE92t#Bfiw�S ---- — Personnel (4001040003) Amount Budgeted: 19,395 Full Time Parks & Maintenance Superintendent 0.10 FTE Parks & Maintenance Inspector 0.05 FTE 0.15 FTE 43E'EEPA-fEC°1� I=.XPEtdI34Tt1RES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 UtoBaties (42126) Asn®ant Baadgeted: 90,309 Water (5% increase per WVWD) 85,000 Edison (5.0% increase per SCE) 5,300 Maint. of Grounds/Bldgs (42210) Amount —Budgeted: 17,100 As -needed Maintenance 10,000 Two replacement Benches « Trash Recepiacles-Longview North 4,600 Fire Ant Eradication at Five Mini -Parks 2,500 PROFESSIOMAl_SERVICES — Professional Services (44000) Amount [Budgeted: 5,500 Assessment Engineer 5,500 COTI2AC T SERtiflCES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint - Excel Landscape Maintenance 139,332 CS - Tree Maintenance (45509) Amount Bud -gated: 5,155 Tree Maintenance - 5 year Cycle LLAD y39 Slopes (4 man crew- $25,77615 yrs) 5,155 Weed Abatement (45519) Amount Budgeted: 17,000 Weed Abatement 17,000 Ft1ND fBALABOGE RESEI2t7ES Roseave-Futtnre Capital Imp (25500) Amount Budgeted: (0) CITY OF DIAMOND BAR ruN,D Ty,PE. Special Reu nue::: -SPECIAL FUNDS BUDGET FDNC el0iJ Lagdscap� FY 2015-166 rU,No az 141 LANDSCAPE MAINTENANCE -DIST. 4,41 FUND FUND DESCRIPTION The City is responsible for the operations of the LLAD x#41. This district turas set up in accordance with the Landscape and Lighting Act of 1972, Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop T Sp Assessment 36100 Interest Revenue 39001 Transfer in- General Fund 39123 Transfer in - Prop A 40084 TOTAL FERSONNrL SERVICES. 40010 Salaries 40020 Over Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp, 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment - 77,750 TOTALPERSONNEL OPERAT0NO EXPEN0ITURES FY 2013-14 FY 2014-15 FY 2014-16 FY 2015-16 Actual Adjusted Projected - Adopted 26,876 - _ _ 122,630 123,000 123,000 120,857 6,613 83,537 114,077 87,672 - 17000 5.000 F nn() 11,874 151 2,089 349 71 273 1.721 5541-42115 Advertising - 5,680 5,000 - 5,000 5,000 5541-42126 Utilities 60,070 55,750 55,750 57,600 5541-42210 Maint. of Grounds/Bldgs 3,021 17,000 17,000 17,000 Total 0perating Exp. 68,771 - 77,750 77,750 79,600 P ROFESS1014AL SERVICES 5541-44000 Professional Services 4,520 4,500 4,500 5,500 Total Prof. Svcs. 4,520 4,500 4,500 5,500 CONTRACT SERVICES 5541-45500 Contract Services 49,726 49,730 49,730 49,800 5541-45509 Tree Maintenance - - 47,357 47,357 17,900 5541 A5519 CS-Weed/Pest Abatement 33,102 62,740 62,740 44,200 Total Contract Svcs. 825828 1595827 159,827 111,900 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures TRANSFERS OUT 49001 Transfer Out - General Fund FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 0 (18,540) - 0 Total Fund Balance Res. - (18,540) __0 TOTAL 156,119 223,537 242,077 213,529 273 CITY OF DIAMOND BAR LLAD 4.1 (141) BUDGET DISCUSSION FY 2015-10 TOTAL RESOURCE BUDGET $2a 3,529 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount budgeted: - Prop Tx -Sp Assessment (30300) Amount Budgeted: 120,057 Property Tax 120,857 Annual Updates and Public Hearing Notices Interest Revenue Amount Budgetedl; Based on Experience - _ Transfers in Amount Budgeted: 92,6672 General Fund 87,672 Prop A SP Fund 123 5,000 TOTAL EXPENDITURE BUDGET $213,529 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 16,529 Full Time Parks & Maintenance Superintendent 0.10 FTE - Parks & Maintenance Inspector 0.02 FTE 0.12 FTE OPERATING EEXPENDITURES Advardsing (421 13) Amount Budgeted: 6,00® Annual Updates and Public Hearing Notices 5,000 Utilities (42125) Amount budgeted: 57,600 Water (5% increase per WV1ND) 55,300 Edison (5.0% increase per SCE) 2,300 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 17,000 As -needed Maintenance 7,000 Poison Oak Removal 10,000 PROFESSEC}NAE. SE42ViCF_S Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 CONTRACT SER1d&CES Contract Services (45500) Amount Budgeted: _ 49,800 Contract Maintenance: Excel Landscape Maint - 49,800 CS -Tree 0flain'enance (45509) Amount budgeted: 17,900 Tree Maintenance - 5 year Cycle LLAD #41 Slopes (4 man crew - $61,86515 yrs) 12,400 Remove Dead Alders/Eucs @ Pathfinder Slope (4 man-$27,500f5yrs) 5,500 CS-WVeedlPest Abatement (45519) Amount budgeted: 44,200 L.A. County Ag 20,200 Fire Brushing by Goats 19,000 Fire Brushing hand work by CCC 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - FUND DESCRIPTION The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. OPERATING EXPENDITURES 5516-42110 Printing FY 201314 FY 2014-15 FY 2014-15 FY 2015-16 - 14,000 Actual Adjusted Projected Adopted ESTIMATED RESOURCES `Dotal Operating Eyp. - 22,774 22,774 25500 Approp Fund Balance - - - 50 31870 Used Motor Oil Block Grant - 15,753 15,753 16,021 36100 Interest Revenue - 50 50 39115 Transfer in - Waste Mgrnt - 16,021 16,021 - TOTAL - 31,824 31,824 16,071 OPERATING EXPENDITURES 5516-42110 Printing - 5,774 5,774 3,000 5516-42115 Advertising - 14,000 14,000 8,021 5516-42120 Postage - 3,000 3,000 1,000 `Dotal Operating Eyp. - 22,774 22,774 12,021 PROFESSIONAL SERVICES 5516-44000 Professional Services `total Prof. Svcs. CONTRACT SERVICES 5516-45500 Contract Services Total Contract Svcs CAPITAL IMPROVEMENTS 5516-46410 Capital Projects Total Capital Irnprvmnts FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. KNIZIRN mm 7,000 7,000 2,000 7,000 7,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 50 50 50 50 50 50 31,824 31,824 16,071 CITY OF DIAMOND BAR USED OIL BLOCK GRANT (160) BUDGET DISCUSS110N FYI 5-10 TOTAL R��OURO� �U®��T X15,071 Aggrop Fund Balance (25500) Amount Budgeted: 50 Actual Fund Balance 50 Used Motor Oil Block Grant (31,0®®) Amount Budgeted: 10,021 Grant Revenue 16,021 Transfer In - Waste Management (30115) Amount Budgeted: To Move Fund Balance from Fund 115 TOTAL EXPENDITURE BUDGET 16,021 PEE2SOP1Fttla SEREt6C� s Amount Budgeted: O€'ERA`f1�8G BXPE�SI`DiTt3RES Printing (42110) Amount Budgeted: 3,000 Mailer 3,000 Advertising (42115) Amount Budgeted: 0;021 Promotional Items 7,021 Shelter Ads 1,000 Postage (42120) Amount Budgeted: 1,000 Postage 1,000 PROFIOSSIO�dAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Used Oil Race Car 2.000 O<C�T CT SERVICES Contract Services (45500) Amount Budgeted: 2,000 SEMCO 2,000 FUN8:5 L3ALA�CE RESERVES Reserve -Future Capital imp (25500) Amount Budgeted: 50 CITY I SPECIAL FUNDS BUDGET FY 201 5-1 6 BEVERAGE CcONTAIINER RECYCLM GRANT IUND FUND (DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. DSTIMA a ED RESOURCES 25500 Approp (Fund Balance 31875 Beverage Container Grant 36100 Interest Revenue 39115 Transfer in - Waste Mgmt 2,000 TOTAL OPERATING EXPENDITURES 5516-41200 Supplies 5516-42110 Printing 5516-42115 Advertising 5516-42120 Postage Total Operating Exp. PROFESSIONAL SERVICES 5516-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5516-45500 Contract Services Total Contract Svcs. CAPITAL IMPROVEMENTS 5516-46410 Capital Projects Total Capital lmprvrnnts FlitsD BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL FY 2013=14 FY 2014-10 FY 2014-16 LAY 2015-16 Actual Adjusted Projected Adopted - - 33,337 14,744 14,744 14,678 150 150 200 12,500 12,500 2,244 - 2,500 2,500 1,000 - 5,000 5,000 2,000 - 1,000 1,000 500 - 8,500 8,500 5,744 - 16,500 16,500 16,000 - 16,500 16,500 16,000 - 1,000 1,000 1,000 - 1,000 1,000 1,000 �1 33,337 33,337 25,471 33,337 33,337 25,471 59,337 59,337 48,215 CITY OF DIAMOND BAR BEVERAGE CONTIAINER RECYCLING GRANT FUND (161) BUDGET DISCUSSION FY1 5-16 TO�"AN RE�OUROE �Uk��E� �4�,21� 2,244 B�TE�flA°TBB RB�OgUP�E�� Approp Fund Balance (25500) Amount Budgeted: 33,337 Actual Fund Balance 33,337 Beverage container brant (3130) Amount Budgeted: 14;678 Grant Revenue 14,678 Mailer Interest Income (36100) Amount Budgeted: 200 Interest Income 200 Transffer In e 96a4aste Management (30115) sem®uric Budgeted: To Move Fund Balance from Fund 115 _ TOTAL EXPENDITURE BUDGET 22,744 i�BRSt061t1B� SB12ifir3B� Amount Budgeted: Supplies (41200) amount Budgeted: 2,244 Recycle Sins 2,244 Printing (42110) Amount Budgeted: 1,000 Mailer 1,000 Advertising (42115) Amount Budgeted: 2,000 Shelter Ads 1,000 Public Outreach 1,000 Postage (42120) amount Budgeted: 500 Mailer postage 500 PRC)FBSaI€i�AO SBRtf101u mm 1 7V! 11,111 11 rr d c f� Y I9. �3e_ su'. w {ae FUND DESCRIPTION This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. Fy 2013-14 FY 2014.-15 FY 2014.-15 FY 2018-16 Actual - Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Appropriated Fund Balance 2,030 (89,339) (89,339) 20,098 31333 Tr Mgmt System Rev -County 31814 Habitat Conservation Grant 114,630 114,630 156,579 31819 Rivers & Mtns Cons Gr 31820 Land & Conservation Grant 20,314 100,798 207,584 116,497 31821 Recreation Trails Grant 99 153,915 - 153,816 31822 Nature Ed. Grant (Prop 84) - 36950 Cost Reimb - COI Funds 4,088,333 39001 Transfer in - General Fd 522,000 149,400 - 39001 Transfer in- General Fd Res 78,285 1,178,205 383,984 2,725,633 39110 Transfer in- Measure R 549,630 1,460,091 878,116 1,282,791 39111 Transfer in - Gas Tax 686,665 1,396,564 608,719 1,056,416 39112 Transfer in - Prop A - Trans 230,000 - 657,690 39113 Transfer in - Prop C Transit 281,653 1,320,178 402,435 897,600 39114 Transfer in- MAP -21 110,436 2,492,698 948,166 4,372,865 39116 Transfer in - Traf Mit Fund 353,744 - 1,082,035 39117 Transfer in - Sewer Mit Fund - 108,020 39118 Transfer in - AB2766 91,600 29,367 220,000 39119 Transfer in- Trails Fd _. 32,000 125,968 - 162,021 39120 Transfer in- MTA Grants Fd 450,000 103,400 2,361,266 39121 Transfer in- Waste Hauler Fu 19,706 223,311 101,138 246,201 39123 Transfer in - Prop A - SPks 300,000 300,000 - 39124 Transfer in - Park Developmt (665) 124,900 94,496 -96,367 39125 Transfer in - CDBG 59,308 276,703 206,811 161,313 39139 Transfer in - LLAD 39 TOTAL 1,839,461 10,825,966 4,438,907 19,965,541 CAPITAL OUTLAY 5310-46415 Park & Rec Improvements 177,486 1,031,509 792,673 1,329,488 5510-46411 Street Improvements 1,421,891 4,335,086 1,942,558 4,205,855 5510-46412 Traffic Mgt Improvements 46,218 775,929 196,980 4,630,000 5510-46413 Transportation Infrastructure 110,437 1,909,514 1,051,566 5,909,280 5510-46420 Misc. Capital Improvements 172,768 - 2,831,565 435,032 3,870,820 Total Capital Outlay 1,928,800 10,883,603 4,418,809 19,945,443 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (89,339) (57,637) 20,098 - 20,098 Total Fund Balance Res. (89,339) (57,637) 20,098 20,098 TOTAL 1,839,461 10,825,966 4,438,907 19,965,541 CITY OF DIAMOND BAR BUDGET DISCUSSION FY -i6 TOTAL R: BUDGET Apgrop Fund Balance Amount Budgeted: 20,098 20,098 Llafsitat �onsern ation brant (31894) Am®unt ludgetgd: 156,579 25416 Construct Pantera Part. Trail 156,579 Land & y1later �onser�ation brant (3182®) Amorant Rudgetod: 196,497 25516 Construction Pantera Park Trail 116,497 Recreation Trails Grant (31821) Amount Budgeted: 153,816 25514 Construction of Steep Canyon Trail Conn to Canyon Loop 153,816 Cost Reimbursement (36950) - (City of Indus" Funds) 4,08®,333 24816 BCR/Lycoming Intersection Modification 2,200,000 24916 BCR/Pathfinder Intersection Modification 55,000 23316 Lemon Ave. Interchange Project - CON 1,833,333 Transfers In - General Fund Reserves (39001) Amount Budgeted: 2,725,633 FY 1516 Now Projects: 24414 Morning Canyon Parkway Imp (new funding source) 338,947 26015 Peterson Park Parking Lot and Flatwork Improvements (add'I $) 143,635 26215 Reagan Park Parking Lot Improvements (add'I funding source) 62,830 24416 Pathfinder Road Rehab (W. City Limit to Peaceful Hills) 166,825 26016 Groundwater Drainage Improvements 225,000 26116 Sewer System Master Plan 41,980 26216 City Yard Access Improvements 15,000 25016 Construct Improvements at Star Dust Panic 240,843 25116 Construct Improvements at Longview Park South 240,843 25216 Replace Rubberized Play Surface at Longview Park North 25,000 25316 Install Trail Info Map Panels at Each Trail Head - 9 Trail Heads 16,500 FY 14-15 Carryovers: 01415 Residential & Collector Street Rehab Area 3 530,331 22813 Grand Avenue Enhancement 127,169 26015 Peterson Park Parking Lot and Flatwork Improvements 329,000 26215 Reagan Park Parking Lot Improvements 100,000 25215 Swing Set at Longview Park North 35,100 ADA Improvements Sycamore Canyon Park 86,630 Transfers In a Measure R (39110) Amount Budgeted: 1,282,791 FY 15-16 New Projects: 01416 Residential & Collector Street Rehab Area 4 700,816 FY 1415 Canryovers: 24914 TraificSignal Upgrades -YR 1 15,000 01415 Residential & Collector Street Rehab Area 3 5RS q75 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2015-16 PAGE Transfers In -Gas Tav (39111) Amount dgdgeted: 1,056,416 FY 1616 Now Projects: 01416 Residential & Collector Street Rehab Area 4 540,040 22813 Grand Avenue Enhancement (add'I funding source) 180,000 FY 14=15 Carryovers: 01415 Residential & Collector Street Rehab Area 3 336,376 Transfers In e Prop (39112) Amouont Budgeted: 657,690 FY 15-16 Now Projects: 24616 Adaptive Traffic Control System 180,000 26316 Median Modification (DBB/Maple Hill) 50,000 26315 D613/BCR Intersection Enhancements (add'I funding source) 153,690 FY 14-15 Carryovers: 22813 Grand Avenue Enhancement 44,000 24914 Traffic Signal Infrastructure Upgrades 230,000 Transfers In - Prop C (39113) . A=mount Budgeted: 397,600 FY 15-16 New Projects: 24616 Adaptive Traffic Control System 180,000 24716 Copley/Golden Springs Drive Intersection Modification 50,000 22813 Grand Avenue Enhancement (add'] funding source) 100,000 FY 14=15 Canyovers: 22813 Grand Avenue Enhancement 500,020 26315 DBB/BCR Intersection Enhancements 67,580 Transfers In - MAP -21 (39114) Amount Budgeted: 4,372,865 FY 15-16 New Projects: DBB/BCR Intersection Enhancements (add'I funding source) 23316 Lemon Ave. Interchange Project -COPD 2,603,333 24316 Arterial Street Rehab - Zone 2 225,000 133,175 FY 1415 Carryovers: Copley/Golden Springs Drive Intersection Modification 23313 Lemon Ave. Interchange Project- ROW 511,348 22813 Grand Ave. Enhancements 1,033,184 Transfer In - Traffic Improvement Fund (39116) Amount Budgeted: 1,0802,035 FY 1415 Carryovers: 22813 Grand Ave. Enhancements 165,014 26315 D613/BCR Intersection Enhancements 188,730 i FY 1516 Now Projects: 26315 DBB/BCR Intersection Enhancements (add'I funding source) 60,000 01416 Residential & Collector Street Rehab Area 4 385,116 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 133,175 24716 Copley/Golden Springs Drive Intersection Modification 100,000 26316 Median Modi`rication (DBB/Maple Hill) 50,000 FY 1415 Carryovers: 22813 Grand Ave. Enhancements 165,014 26315 D613/BCR Intersection Enhancements 188,730 i CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FIND (200) BUDGET DISCUSSION FY 2015-16 PAGE 3 Transfer In - Sewer improvement Fund (391171 Amount Budgeted: 106,020 FY 15-16 New Projects: 26116 Sewer Systern Master Plan 108,020 FY 14-15 Carryovers: None Transfers In - A�2766 8391761 Amount Pudgeted: 220,000 24.516 FY 15-16 Now Projects: 24516 Traffic Signal Infrastructure Upgrades - YR 2 50,000 22316 Neighborhood Traffic Management Prgm 45,000 24914 Traffic Signal Infrastructure Upgrades - YR 1 (add'I funding source) 70,000 FY 14-15 Carryovers: 24914 Traffic Signal Infrastructure Upgrades -YR 1 55,000 Transfer In - Bike & Pedestrian Path (TDA) (391191 Anount budgeted: 162,021 FY 15-16 New Projects: 24414 Morning Canyon Parkway Improvements (new funding source) 36,053 FY 14-15 Carryovers: 22813 Grand Ave. Enhancements 125,968 Transfers In - MTA Grants (39120) Amount Budgeted: 2,361,266 FY 14-15 New Projects: 23316 Lemon Ave. Interchange Project - CON 614,666 24616 Adaptive Traffic Control System 1,400,000 FY 14-15 Carryovers: 23313 Lemon Ave. Interchange Project- ROW 346,600 Transfer In - Waste Hauler Fund (39121) Amount Budgeted: 246,201 FY 15-16 New Projects: 01416 Residential & Collector Street Rehab Area 4 124,028 FY 14-15 Carryovers: 01415 Residential & Collector Street Rehab Area 3 122,173 Transfers In - Park Dev Fund (39124) Amount Budgeted: 96,367 FY 15-16 New Projects: 25516 Construct Pantera Park Trail 47,594 FY 14-15 Carryovers: 25414 Design of Heritage Park & Comm Center Improvements 30,404 25514 Construction of Steep Canyon Trail Connector to Canyon Loop 18,369 Transfers In - CDDG (39125) Amount Budgeted: 161,313 FY 15-16 New Projects: 601721-15 Construct ADA Improvements at Star Dust/Lcngview Park South 118,314 601720-15 Upgrade Handicap Ramps @ Longview South & Star Dust 22,999 601719-15 ADA Inprovemenis at Sycamore Canyon Park (add'I funds) 2,500 om CITY OF DIAMOND BAIL CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2015-10 PAGE 4 Tr°an.sfer°s lr9 e CIOB� (30125) (oon°t) EY 14-15 Carryovers: 601719-15 ADA Improvements at Sycamore Canyon Park 17,500 TOTAL, EXPENDITURE BUDGET $10,942,779 CAPITAL. OUTLAY — Park & Rec Improvements (5310-46415) Amount Budgeted: 1,326,824 25016 Construct Improvements at Star Dust Park 240,843 25116 Construct Improvements at Longview Park South 240,843 25216 Replace Rubberized Play Surface at Longview Park North 25,000 25316 Install Trail Info Map Panels at Each Trail Head - 9 Trail Heads 16,500 601721-15 Construct ADA Improvements at Star Dust/Longview Park South 118,314 601720-15 Upgrade Handicap Ramps @ Longview South & Star Dust 22,999 25516 Construct Pantera Park Trail 318,006 Park & Rec Imp Carryovers (531046415) 25414 Design of Heritage Park & Comm Center Improvements 30,404 25514 Construction of Steep Canyon Trail Connector to Canyon Loop 172,185 25215 Swing Set at Longview Park North 35,100 601719-15 ADA Improvements at Sycamore Canyon Park 106,630 Street Improvements (551046411) Amount Budgeted: 4,205,855 01416 Residential & Collector Street Rehab Area 4 1,750,000 24316 Arterial Street Rehab - Zone 2 225,000 24416 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 300,000 Street Improvements Carryovers (551046411) 01415 Residential & Collector Street Rehab Area 3 1,555,855 24414 Morning Canyon Recon (DB Blvd to Stonepine) 375,000 Traffic Mgt Improvements (551046412) Arnount Budgeted: 4,630,000 22316 Neighborhood Traffic Management Program 45,000 24516 Traffic Infrastructure Upgrades - YR 2 Design 50,000 24616 Adaptive Traffic Control System 1,760,000 24716 Copley/Golden Springs Dr Intersection Modification 150,000 24816 BCR/Lycoming Intersection Modification 2,200,000 24916 BCR/Pathfinder Intersection Modification 55,000 Traffic Mgt Improvements Carryovers ( 5510-46412) 24914 Traffic Signal Infrastructure Upgrades 370,000 Transportation Infrastructure (5510-46413) Amount Budgeted: 5,909,280 23316 LemonAvelnterchange-CON 5,051,332 Transportation Infrastructure Carryovers (551046413) 23313 Lemon Ave Interchange - ROW ME 857,948 CITY OF DIAMOND BAR BUDGET DISCUSSION FY 2015-16 PAGE 0 Misu Imre®v�n��nts (551Q�4042®) A6�®unt E�u�Bgotad: 3,0070,0020 26016 Groundwater Drainage Improvements 225,000 26116 Sewer Sytem Master flan 150,000 26216 City Yard Access Improvements 15,000 26316 Median Modification (DBB/Maple Hill) 100,000 Misc Improvements Cargovers (5510-46420) 22813 Grand Avenue Enhancement 2,275,355 26015 Peterson Pari: Parking Lot, Flatwork and Fencing 472,635 26215 Meagan Park Parking Lot Improvements 162,830 26315 DBB/BCR Intersection Enhancements 470,000 Reserve (25500) Amount Budgeted: 20,008 Nz mm This find was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Investment Earnings 39001 Transfer from General Fund TOTAL OTHER EXPENDITURES FY 2013-14 FY 2014=15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 197 857.141 4090-42128 Banking Charges 3,253 3,500 3,300 3,500 4090-44010 Accounting & Auditing 1,500 1,500 1,500 1,185 4090-47050 Bond Principal 350,000 365,000 365,000 385,000 4090-47100 Interest Expense 488,907 478,406 478,406 467,456 Total Other Exp. 843,660 848,406 848,206 857,141 FUND BALANCE RESERVE 25500 Fund Balance Reserve Total Fund Balance Res. TOTAL 843,663 848,409 848,206 857,141 M BUDGET DISCUSSION TOTAL RESOURCE BUDGET $857,141 Approp bund Balance Amount Budgeted: Estimated Based on Projections Interest Revenue 06100) Amount Budgeted: Based on history Transfer In - General (Fund (39001) Amount Budgeted: 857,141 Transfer In - General Fund for Debt Service 857,141 TOTAL EXPENDITURE BUDGET $857,141 C1TSiER EXI�E�tr3ITl.1RES Debt Service Expenditures Amount Budgeted: 852,456 Bond Principal (47050) 385,000 Interest Expense (47100) 467,456 Banking Charges (42128) Amount Budgeted: 31500 Banking Charges 3,500 Accounting & Auditing (44010) Amount Budgeted: 1,185 State Controller's Deport 1,185 :=t6�ID SAi.A�CE RESERVES Reserve (25500) Arnount Budgeted: 290 291 CITY F DIAMOND BAS SPECIAL FUNDS BUDGET FY 2016-16 SELF INSURANCE FUND Et9Rio QESCRiPTVON: FiS�io IYe�E. 1ntat mal:5ve FCrP�CT99N Self Insurence .... This fund was established in accordance with Resolution 489-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. OTHER EXPENDITURES FY 2013-14 FY 2014-15 FY 2014-16 FY 2016-16 (62,518) 13,500 Actual Adjusted Projected - proposed ESTIMATED RESOURCES 300,909 Total Other Exp. - 344,325 391,900 25500 Approp Fund Balance 1,164,976 1,001,373 1,001,373 1,000,000 36100 Interest Revenue 6,357 5,000 5,800 6,000 36900 Misc Revenue - - 1,000,000 39001 Transfer in- General Fund 174,365 386,900 380,904 311,409 TOTAL 1.345.698 1 :1R:1?T2 - 1 ';RR m7 1 117 Ana OTHER EXPENDITURES 4081-47200 Insurance Expenditures (62,518) 13,500 13,397 16,500 4081-47210 Insurance Deposits 406,843 378,400 374,680 300,909 Total Other Exp. - 344,325 391,900 388,077 317,409 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,001,373 1,001,373 1,000,000 1,000,000 TowlFuend 6aIance Res. 1,001,373 1,001,373 1,000,000 1,000,000 TOTAL 1,345,698 1,393,273 1,388,077 1,317,409 x. BUDGET FY 2015-16 Based on history .I Transfer In a General Fund (39001) Amount Budgeted: 311,409 Transfer In t1j: II ,Nj_ 311,409 Insurance Expenditures (47200) Amount Budgeted: 16,500 Crime Insurance Renewal 1,500 Property Insurance 15 000 Insurance Liability & Workers Compensation Insurance 300,909 Pollution Liability Insurance (Pre -paid through FY2016-17) - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 am 1,000,000 CITY OF DIAMOND BAR FuIjD TYPE mernal Svc SPECIAL FUNDS BUDGET CTIQPt Equ p Ma.int Rdp[_ FY 2015-16 AuNtS# 520 VEHICLE MAINTENANCE & REPLACEMENT FUND FUND DESCRIPTION This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life expectancy. Beginning with FY 2015/16 the fleet- fuel and maintenance costs will also be tracked in this fund. The necessary funds to cover the costs incurred are transferred from the General Fund. FY 2®13-14 FY 2014.15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance, Beginning of Year 246,233 447,926 447,926 664,778 36100 Investment Revenue 1,737 2,500 3,000 2,500 39001 Transfer in - General Fd 210,000 - 400,000 - TOTAL 457,970 450,426 - 850,926 667,278 OPERATING EXPENSE 4090-42310 Fuel - General Government June 30, 2014 Vehicles Values 272,607 5,000 5230-42310 Fuel- Neighborhood Improv Net Book Values (Restricted) 64,461 4,000 5310-42310 Fuel - Comm Services 12,000 555442310 Fuel - Public Works 10,000 4090-42203 Vehicle Maint - Gen Gov't 2,000 5230-42203 Vehicle Maint- NI 2,000 5310-42203 Yehicle Maint-Comm Services 12,500 5554-42203 Vehicle Maint- Public Works - 2,000 4090-42215 Depreciation Expense 10,044 - 10,000 10,000 15,000 10,044 10,000 10,000 64,500 CAPITAL OUTLAY 4090-46100 Auto Equipment - 96,148 176,148 80,000 - 96,148 176,148 80,000 FUND BALANCE RESERVE 25500 Fund Balance, End of Year 447,926 344,278 664,778 522,778 Total Fund Balance Res. 447,926 344,278 664,778 522,778 TOTAL 457,970 450,426 - 850,926 667,278 Exhibit Vehicles History - June 30, 2014 Vehicles Values 272,607 Depreciation 208,146 Net Book Values (Restricted) 64,461 W] CITY Y OF DIAMOND BAR VEHICLE MAINTENANCE & REPLACEMENT FUND Fri" 201 6=1 6 TOTAL RESOURCE BUDGET $667,273 ESTIMATED RESOURCES Fund Balance (20500) Amount Budgeted: 664,778 Based on beginning fiscal year 664,778 Interest Revenue (36100) Amount Budgeted: 2,000 Based on History 2,500 Transfer In - General Fd (39001) TOTAL EXPENDITURE BUDGET $14.4,000 (9PE TING EXPEND&TURES Depreciation Expense (4050-42215) Amount Budgeted: 10,000 Annual Depreciation 15,000 Fuel (4090-42310) Amount Budgeted: 6,000 Fuel - Pool Cars 5,000 Fuel(6230-42310)Amoun4 Budgeted: 4,000 Fuel - Neighboorhood hnprovement 4,000 Fuel (5310-42310) Amount Budgeted: 12,000 Fuel - Community Services 12,000 Fuel (5504-42310) Amount Budgeted: 10,000 Fuel - Public Works 10,000 Vehicle Maintenance (4090-42203) 2,000 Vehicle Maintenance - Pool Cars 2,000 Vehicle Maintenance (5230-42203) 2,000 Vehicle Maintenance - Neighborhood Improvement 2,000 Vehicle Maintenance (5310-42203) 12,000 Vehicle Maintenance - Community Services) 12,500 Vehicle Maintenance (5554-42203) 2,000 Vehicle Maintenance - Public Works 2,000 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 80,000 Vehicle(s) Purchase 80,000 FUN&�BALANCE RESERVES Restricted Fund Balance (25000) Amount Budgeted: 522,778 Fund Balance, End of Year 522,778 I CITY OF DIAMONDFUXD �va> Into 6.a SPECIAL FUNDS BUDGET FUNCTION Equip Maint1Rgplcmt FY 2015-16 FUNND, 630 EQUIPMENT MAINTENANCE & REPLACEMENT FUND FUND DESCRIPTION This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amountwill be transferred into this fund from the General Fund. - - FY 2013-14 FY 2014-15 FY 2014.=15 FY 2015-16 45,000 Actual Adjusted Projected Proposed ESTIMATED RESOURCES - 45,000 CAPITAL OUTLAY 36100 Investment Revenue 288 1,500 1,500 1,000 39001 Transfer in- General Fund 481,193 166,000 316,000 155,000 25500 Fund Balance, Beginning of Year 416,489 668,956 668,956 718,471 TOTAL 897,970 836,456 986,456 874,471 OPERATING EXPENDITURES 4070-42215 Depreciation - Expense 44,039 44,000 44,000 45,000 Net Book Values (Restricted) - Total Operating Exp 44,039 44,000 44,000 45,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 144,100 223,985 223,985 142,000 46235 .Computer Equip -Software 40,774 - - 13,000 46235 Comp Equip - Software C/O - - - Total Capital Outlay 184,874 223,985 223,985 155,000 FUND BALANCE RESERVE 25500 Fund Balance, End of Year 668,956 568,471 718,471 674,471 Total Fund Balance Res. 668,956 568,471 718,471 674,471 TOTAL 897,869 836,456 986,456 874,471 Exhibit Computer Equipment History June 30, 2014 Computer Equipment Value 578,345 Depreciation 103,740 Net Book Values (Restricted) - 474,605 W CITY OF DIAMOND BAR EQUIPMENT MAINTENANCE & REPLACEMENT FUND BUDGET DISCUSSION FY 2015-16 �O�AL RPSO�JR�� 1311®��� ��a4,471 Interest Revenue (36100) Amount Budgeted: 1,000 1,000 transfer In - General Fund (39001) Amount Budgeted: 155,000 Transfer In - General Fund (for Computers) 155,000 Fund Balance Reserves Amount Budgeted: 713,471 Unrestricted Fund Balance Reserves 718,471 TOTAL EXPENDITURE B D _I Depreciation Exp (42215) Amount Budgeted: 45,000 Existing Hardware 45,000 New Hardware (assumed .50 year) Computer Equip-Hardvaare (46239) Amount Budgeted: 142,000 Printer Replacements (7 Units) 8,500 Laptop Replacements (3 Units) 7,500 Copier Repalcment (1 Unit) 21,000 Network Replacements (numerious units) 30,000 Server refresh (5 servers) 75,000 Computer Equip -Software (46235) Amount Budgeted: 13,000 Updated Aerial Photography (GIS) 5,000 Pavement & Traffic Software (PW) 3,000 Adobe CS6 (PIO) 5,000 Fund Balance (25500) Fund Balance Reserves Amount Budgeted: am 674,471 674,471 CITY DIAMOND SPECIAL FUNDS BUDGET , FY 2015-16 BUILDING FACILITY & MAINTENANCE FUND FUND DESCRIPTION: Ft1N:® ����..: Iniernal:Svc FUNCTION Equip Replacemt 540 This fund was established in FY12-13 to incorporate a method 'LO fund the eventual replacement of equipment at City Nall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Nall. OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4093-46410 Capital Improvements FUND BALANCE RESERVE 25500 Restricted Fund Balance - - 25500 Unrestricted Fund Balance 119,134 129,934 380,134 391,134 Total Fund Balance Res. 119,134 129,934 380,134 391,134 TOTAL 119,134 129,934 380,134 391,134 FY 291314 FY 2914-15 FY 2914-15 FY 2915-19 Adjusted Projected Adopted ESTIMATED RESOURCESActual 25500 Restricted Fund Balance _ 25500 Unrestricted Fund Balance 8,996 119,134 119,134 380,134 36100 Interest Income 188 800 1,000 1,000 36760 Solar Incentive Revenue 9,950 10,000 10,000 10,000 39001 Transfer In - General Fund 100,000 - 250,000 - TOTAL 119,134 129,934 380,134 391,134 OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4093-46410 Capital Improvements FUND BALANCE RESERVE 25500 Restricted Fund Balance - - 25500 Unrestricted Fund Balance 119,134 129,934 380,134 391,134 Total Fund Balance Res. 119,134 129,934 380,134 391,134 TOTAL 119,134 129,934 380,134 391,134 CITY OF DIAMOND BAR UILDIINC FACILITY & MAINTENANCE FIT® FY 2®16-16 TOTAL RESOURCE BUDGET $399,134 ESFIIEdtA�'EI3 �ESCURCE� s �, Restricted Fund Balance (25500) Amount Budgeted: Book Value of Equipment - Unrestricted t and I aEance (25500) Asan®sant Budgeted: 3®0,934 Estimated Based on Projections 380,134 Interest Income (3 10®} Am®unt Budgeted: 1,000 Estimated Based on Projections 1,000 ®lar Incentive Revenue (35a�0) 10,000 Solar Incentive Revenue from SCE 10,000 transfer In e general Fund e Transfer In - General Fund _ Depreciation Expense (4090-42215) Amount Budgeted: Annual Depreciation CAPITAL OUTLAY Capital Improvements Amount Budgeted: Capital Improvements - City Hall FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: Year End Book Value of Equipment Unreste0cted Fund Balance Q255®®) Amount �udgetcd: 391,134 Based on Budget -Unrestricted 391,134 HE CITY COUNCIL Agenda # 8.1 (b) Meeting Date: May 5, 2015 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Managr TITLE: Resolution No. 2015 -XX, EsVtab)I Shing a Compensation Plan Incorporating Salary Ranges and Fringe Benefits for All Classifications of Employment Effective June 27, 2015 and Amending Resolution 2014-20. RECOMMENDATION: Adopt. FINANCIAL IMPACT: The financial impact of this action is $126,800 to the General Fund which has been incorporated into the Fiscal Year 2015-2016 Budget. This includes a 2.0% cost of living adjustment (COLA) and an increase to the Benefit Allotment of $50.00 per month. BACKGROUND/DISCUSSION: Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes all employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost of Living Adjustment (COLA) for employees based on the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is .20%. As presented in the budget, the recommendation is a 2.0% COLA for employees in addition to a $50 per month increase to the Benefit Allotment. With the monthly Benefit Allotment increase, full-time non-exempt staff will receive $1,170 and full-time exempt staff and City Council Members will receive $1,200 to be used towards health benefits. The COLA increase and increase to the benefit allotment results in a grand total of $143,000 in additional personnel costs, $126,800 of which has a General Fund impact. If approved by City Council, these actions will be effective at the beginning of the first pay period closest to July 1, 2015 which is June 27, 2015. PR PAR ®BY: Amy H Human Resources Manager REVIEW Y: Ry McLean Dianna Honeywell De v Citv Manager Finance Director Attachment: Resolution 2015 -XX Establishing Salary Ranges and Fringe Benefits Resolution No. 2015 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AMENDING RESOLUTION 2014-20 ESTABLISHING SALARY GRADES EFFECTIVE JUNE 27, 2015 WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for Fiscal Year 2015-2016; and WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2014-20, to include a 2.0% cost of living adjustment for all classes of employment and in compliance with minimum wage requirements; and WHEREAS, the City Council of the City of Diamond Bar includes an increase of $50 to the benefit allotment for full-time and part-time benefited employees, and City Council Members; and NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2014-20 as cited above. PASSED, APPROVED AND ADOPTED this 5th day of May 2015 Steve Tye, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of May 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar CITY COUNCIL Agenda # 8.1 (c) Meeting Date: May 5, 2015 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: Adoption of Resolution No. 201 - Amending Resolution 2008-34 the City's Personnel Rules and Regulations Rule VII (Attendance and Leaves) Section 3 Sick Leave Effective May 5, 2015. RECOMMENDATION: Adopt. FINANCIAL IMPACT: The financial impact of this proposed action has an approximate payroll liability of $24,649 to the General Fund, depending on actual paid sick leave hours used by part- time/seasonal/intermittent employees, which has been incorporated into the Fiscal Year 2015-2016 Budget. BACKGROUND/DISCUSSION: In May 2006 the City Council adopted the Personnel Rules and Regulations and they were subsequently updated in September 2008 by Resolution No. 2008-34. The purpose of these rules is to facilitate efficient and economical services to the public and to establish lawful procedures for dealing with personnel matters. In accordance with the Personnel Rules and Regulations, any update must be amended by Resolution of the City Council Staff is recommending that the City Council amend the Personnel Rules and Regulations Rule VII (Attendance and Leaves) Section 3 — Sick Leave in order to comply with the Healthy Workplaces, Healthy Families Act of 2014 (AB 1522). AB 1522 went into effect on January 1, 2015 requiring the City to provide paid sick leave benefits to all full and part-time employees beginning July 1, 2015. The main provisions of the law include the following: • An employee who, on or after July 1, 2015, works in California for 30 or more days within a year, from the beginning of employment, is entitled to paid sick leave. • Paid sick leave eligibility begins on the first day of employment or July 1, 2015, whichever is later, and the employee can use paid sick leave after 90 days of employment. • An employer can establish an annual paid sick leave bank for an employee to use in one year by giving the employee 24 hours or three (3) days of sick leave. • Employees may use sick leave for the following purposes: a) Diagnosis, care, or treatment of an existing health condition of, or preventive care for, an employee, an employee's family member (includes parent, child, spouse, registered domestic partner, parent - in -law, sibling, grandchild or grandparent); or b) For an employee who is a victim of domestic violence, sexual assault, or stalking, the purposes described in Labor Code section 230(c) and Labor Code Section 230.1(a). Staff is recommending that the current paid sick leave benefit amounts for full-time and part-time benefitted employees remain unchanged since they already meet the requirements of AB 1522 and that City Council adopt a resolution to amend the Personnel Rules and Regulations that would provide paid sick leave benefits to part- time/seasonal/intermittent employees in order to comply with the mandatory requirements of AB 1522. Specifically, it is recommended that the paid sick leave policy for part-time/seasonal/intermittent employees be limited to 24 hours of paid sick leave per year for each employee, that the annual paid sick leave allotment (24 hours) be given at the beginning of each fiscal year or upon date of eligibility (after date of hire) to be used throughout the year, and that the paid sick leave not be allowed to accrue or carry over any to the following fiscal year or be paid out at employment separation. A copy of the recommended revisions to the policy language from the Personnel Rules and Regulations, Rule VII (Attendance and Leaves) Section 3 — Sick Leave is attached as Exhibit "A". If approved by City Council, the revised sick leave policy in the Personnel Rules and Regulations will be effective on May 5, 2015. PRE AR BY: Amy H u Human Resources Manager REVIEWED BY: Dianna Honeywell - Finance Director Attachments: Resolution 2015- Amending Personnel Rules and Regulations Personnel Rules & Regulations Rule VII (Attendance and Leaves) Section 3 Sick Leave - Exhibit "A" • t • '1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING RESOLUTION NO. 2008-34 PERSONNEL RULES AND REGULATIONS RULE VII (ATTENDANCE AND LEAVES) SECTION 3 — SICK LEAVE EFFECTIVE MAY 5, 2015. WHEREAS, the City Council of the City of Diamond Bar adopted Resolution No. 2008-34 on September 1, 2008 approving Personnel Rules and Regulations; and WHEREAS, the purpose of the rules and regulations is to facilitate efficient and economical services to the public and to establish lawful procedures for dealing with personnel matters; and WHEREAS, it is necessary from time to time to update the Personnel Rules and Regulations; and WHEREAS, the rules and regulations do not create any contract of employment, expressed or Implied, or any rights in the nature of a contract; and WHEREAS, with the adoption of this Resolution, the Personnel Rules and Regulations Rule XII Attendance and Leaves, Section 3 — Sick Leave, will be amended in order to comply with Assembly Bill 1522 and become effective May 5, 2015; and NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby adopt Resolution No. 2015- amending Resolution No. 2008-34 and the City's Personnel Rules and Regulations relating to sick leave in accordance with the attached Exhibit "A", which is incorporated herein by reference. PASSED, APPROVED AND ADOPTED this 5th day of May 2015. Steve Tye, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 5th day of May 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: /G1c1.9a01►[y11111111ivii:4Dll:l0:61 ABSTAIN: COUNCIL MEMBERS: Tommye A. Cribbins, City Clerk City of Diamond Bar EXHIBIT "A" Section 3. Sick Leave: Sick Leave is defined as the authorized absence from duty of an employee because of physical or mental illness, injury, pregnancy, confirmed exposure to a serious contagious disease, or for a medical, optical, or dental appointment. Sick leave may also be taken for diagnosis, care, or treatment of an existing health condition of, or preventive care for, an employee, an employee's family member (includes parent, child, spouse, registered domestic partner, parent -in- law, sibling, grandchild or grandparent); or for an employee who is a victim of domestic violence, sexual assault, or stalking, the purposes described in Labor Code section 230(c) and Labor Code Section 230.1(a). Sick leave shall not be considered a privilege which an employee may use at his/her discretion, but shall be allowed only in case of necessity for the reasons provided in this policy. (a) Accrual and Use of Sick Leave: The following sick leave amounts provided shall be available for use following 90 days of employment. Full -Time Benefitted Employees: Full-time benefitted employees accrue sick leave for each payroll period completed, prorated on the basis of 80 hours per year, or 3.08 hours per pay period. Full-time benefitted employees can carry-over their accrued sick leave year to year up to a cap of 200 hours. Part -Time Benefitted Employees: Part-time benefitted employees accrue prorated sick leave based on the full-time benefitted employee amounts and terms as noted ,above. Part-time benefitted employees can carry-over their accrued sick leave year to year up to a cap of 200 hours. For example, if a part-time benefitted employee is half-time (50%) and is scheduled to work 1,040 hours in a fiscal year, the employee would be entitled to 40 hours of accrued sick leave which is half the full-time benefitted employee accrual rate. Seasonal and Intermittent Part -Time Employees: Beginning July 1, 2015, seasonal and intermittent part time employees are eligible for an allotment of 24 hours of paid sick leave on an annual basis. The full allotment of 24 hours of paid sick leave will be given on July 1st each year. Employees hired after July 1St will be given the full allotment of 24 hours of paid sick leave on the day the employee begins employment. Employees are eligible to take paid sick leave after 90 days of employment. Paid sick leave for seasonal and intermittent employees is not accrued, and cannot be carried over to the following year, nor is it paid out upon employment separation. (b) Minimum Use: The minimum charge against accumulated sick leave shall be 15 minutes or multiples thereof. Approved sick leave with pay shall be compensated at the employee's base rate of pay. (c) Proof of Qualifying Reason for Leave: If an employee is absent longer than three (3) days or 24 hours due to a reason covered by this policy, the Department Directors or Division Managers may require a physician's certificate and/or other medical evidence/certification verifying the need for leave before the City honors any sick leave requests. The City may withhold sick leave if it suspects that sick leave has been misused. An employee who is absent in order to obtain relief or services related to being a victim of domestic violence, sexual assault, or stalking must provide appropriate certification of the need for such services. The following types of certification shall be sufficient: (1) a police report indicating that the employee was a victim of domestic violence, sexual assault, or stalking; (2) a court order protecting or separating the employee from the perpetrator of an act of domestic violence, sexual assault, or stalking, or other evidence from the court or prosecuting attorney that the employee has appeared in court; (3) documentation from a licensed medical professional, domestic violence counselor, a sexual assault counselor, licensed health care provider, or counselor that the employee was undergoing treatment for physical or mental injuries or abuse resulting in victimization from an act of domestic violence, sexual assault, or stalking. (d) Notification: If the need to use accrued paid sick leave is foreseeable, then, in order to receive compensation while absent from duty on sick leave, the employee must notify his/her immediate supervisor or Department Director or Division Manager prior to or within two (2) hours after the time set for the beginning of his/her regular duties. If the need for paid sick leave is not foreseeable, the employee shall provide notice of the need for the leave to their supervisor as soon as practicable. (e) Violations: Violation of sick leave privileges may result in disciplinary action when in the opinion of the Department Director or Division Manager, the employee has been excessively absent or has abused such privileges. (t) Sick Leave Payout: Each benefitted employee shall be paid annually for all accrued sick leave in excess of the maximum allowable accumulation of 200 hours at a rate of one-half (1/2) the employee's current wage at the time of payment. Said payment is to be made during the month of December, or at such other time as the City Manager may determine, at his/her absolute discretion, as appropriate. After five (5) years of service, when an employee retires, resigns or terminates in good standing, that employee will be paid all accumulated Sick Leave at a rate of one-half (1/2) of the employee's current rate of pay at his or her date of separation. (g) Employees on Unpaid Leave: Employees on unpaid leave do not accrue Sick Leave. EXHIBIT "A" Section 3. Sick Leave: Sick Leave is defined as the authorized absence from duty of an employee because of physical or mental illness, injury, pregnancy, confirmed exposure to a serious contagious disease, or for a medical, optical, or dental appointment. Sick leave may also be taken for diagnosis, care, or treatment of an existing health condition of, or _qD_jg �i preventive care for, an emplovee, an employee's family member (includes parent, child, spouse, registered domestic partner, parent -in- law, sibling grandchild or rcp andparent}° or for an employee wha is a victim of domestic violence, sexual assault, or stalkinq, the purposes described in Labor Code section 230(c) and Labor Code Section a#en#9n-of4he-eWl-_­__, feF a catendaSick leave shall not be considered as -a privilege which an employee may use at his/her discretion, but shall be allowed only in case of necessity and- aGtuat-siGkness--Gr-disabit tyLor the reasons provided in thisI cy- _ppj_ (a}_{aP,—Accrual and Use of Sick Leave: The following sick leave amounts provided shall be available for use following 90 days oflo me�nt Full -Time Benefitted Employees: &h_a4-4GGP,4e_Full-time benefitted employees accrue sick leave for each payroll period completed, prorated on the basis of eighty -(80) hours per year, or 3.08 hours per pay period. Full-time benefitted emolovees can carrv-over their accrued sick leave near to year up cap of 200 hours. Meav&zdaM)4_—�4abfe f" {k' f'day gmployees accrue prorated sick leave based on the full-time benefitted employee amounts and terms as noted above. Part-time benefitted employees scan cav-over their accrued sick leave year to year up to a cap of 200 hours. Far example, if a part-time benefitted employe is half-time L5�oand is scheduled to work 040 hours in a fi�scal �ear the employee would be entitled to 40 hours of accrued sick leave which is half the full-time benefitted employee accrual rate. Seasonal and Intermittent Part—Time Employees: 13eginninq JuI�1 2015, seasonaB and intermittent part time employees are eligible for an allotment of 24 hours of paid sick leave on an annual basis. The full allotment of 24 hours of paid sick leave will be given on July 15t each year. Employees hired after July 1St will be qiven the full allotment of 24 hours of paid sick leave on the day the employee begins employment. Employees are eligible to take paid sick leave after 90 days of ernplowent. Paid sick leave for seasonal and intermittent employees is not accrued and cannot be carried over to the followinq year nor is it paid out upon employment separation. (b) Minimum Use: The minimum charge against accumulated sick leave shall be fiftee44-415) minutes or multiples thereof. Approved sick leave with pay shall be compensated at the employee's base rate of pay. (c) Proof of 44neesQualifyinq Reason for Leave: If an employee is absent lonaer than three (3) days or 24 hours due to a reason covered by this policy - he Department Directors or Division �Tt Managers may require a physician's certificate and/or other medical evidence/certification verifying the need for leave before the City honors any sick leave requests The City may withhold sick leave if it suspects that sick leave has been misused. An employee who is absent in order to obtain relief or services related to being a victim of domestic violence, sexual assault or stalkinmust provide appropriate certification of the need for such services. The following types of certification �shall be sufficient: victim of domestic violence, sexual assault, or stalking; (2) a court order protecting separating the employee from the pe �trator�ofan act �of domestic violence sexual assault or stalking, or other evidence from the court or prosecuting that the employee has appeared in court (3) documentation from a licens��dmediicalrofessional, domestic violence counselor asexual assault counselor Eicensed health care pro vlderor counselor that the employee was undergoing treatment for physical or mental injuries or abuse resulting victimization from an act of domestic violence sexual assault or stalking. — (d) Notification: If the need to use accrued paid sick leave is foreseeable, then, i -In order to receive compensation while absent from dutyonsick leave, the employee must notify his/her immediate supervisor or Department Director or Division Manager prior to, or within two (2) hours after the time set for the beginning of his/her regular duties. If the need for paid sick leave is not foreseeable the employee shall provide notice of the need for the leave to their superyisor as soon as practicable. - 9"t? - ryryd-pkkrysicia€^,�;-;,,e; QC�FI! IR 11F1S-'�TTf�CM1S'"F EiCiFiJS-mss s�46T.l�.Tv� TV-gY2~.il�CtTT.�1- Le)_ Violations: Violation of sick leave privileges may result in disciplinary action when in the opinion of the Department Director or Division Manager, the employee has been excessively absent or has abused such privileges. (e) E yeev wh^ da ,dot -c4 *--�-hotws-Gf t rt -o che"„-uso; t."` -ub -d,--use-8f - {g-_ fFL—Sick Leave Payout: Each = t4 -e -benefitted employee shall be paid annually for all accrued sick leave in excess of the maximum allowable accumulation of 4200) hours at a rate of one-half (1/2) the employee's current wage at the time of payment. Said payment is to be made during the month of December, or at such other time as the City Manager may determine, at his/her absolute discretion, as appropriate. After five (5) years of service, when an employee retires, resigns or terminates in good standing, that employee will be paid all accumulated Sick Leave at a rate of one-half (1/2) of the employee's current rate of pay at his or her date of separation. -per;s rnount-ef-s4Gk4eav -ua+Ia sfim ted 4GWiat aEcrt�udprn.;�U-�tiF€�irag-�iel�!,.U�4, fu,-:!sis er-Anaf"in=�o�e-(2�-�ut.�aft..,, tam -aft e -s sEheduEed-werk --,h t. T -h ;+ i^,, f 4° ,fc, "c -d ms �y-Mar+age,T r-,�-,-ti -eta ys;s+amu, t; stie-part-ne t-tat€ngg €he-Gau&e- ; absenGe- ve---u tb; ��-shall--et-extetid-q,,e niax4rRum-per+ed-Gf4e-a,-err eea d -ender lanai -M v-a',-�-apv. (tg) Employees on Unpaid Leave: Employees on unpaid leave do not accrue Sick Leave. acrzn i n � Ca I rd 'rYVnrm �-e-rr'a-sacra tt --a-%� - �-vicez��nu -ia � ra-ra ra rctt� tfme plo d^ Gt e C' k A rrc:..�"" - �- �m avti ac"c"ru�..-vrv-arc -m-rzzn-r �czrar.�-rra�sc.�-c�-c2E�%ike-r3P"vruz ..a .`rr^-zc leave- Agenda # s . 2 Meeting Date: May 5, 2015 CITY COUNCIL R AGENDA REPORT X899 TO: Honorable Mayor and Member f the City Council VIA: James DeStefano, City Mang TITLE: FY 15/16 — 19/20 MULTI-YEAR C PITAL IMPROVEMENT PROGRAM RECOMMENDATION: Receive and File FISCAL IMPACT: None. BACKGROUND / DISCUSSION: For the first time since incorporation, a five year Capital Improvement Plan (CIP) was developed and presented to Council during the FY 2012-13 budget presentation. City staff continues to search for ways to strategize the use of the City's resources while ensuring Diamond Bar's public infrastructure remains in good condition in the years to come. At this time, staff is presenting an update to the multi-year CIP. Covering the period through FY 19- 20, this important planning document establishes a longer term look at the City's capital projects, identifying potential improvements and funding sources well in advance which allows for enhanced budgeting effectiveness. While the CIP for the next fiscal year (FY 15-16) will continue to be incorporated in the Council -adopted budget, the remaining years of the plan (FY 16-17 through FY 19-20) serve only as conceptual plans for discussion and are subject to changes based on Council direction or economic conditions. Each year, upon presentation of the municipal budget to the Council, an updated 5 -year version of the Multi -Year CIP will be discussed for adoption. In an effort to better safeguard the City's resources, staff recommends the Council approve the Multi - Year CIP document as submitted this evening. Prepared by: L. i Dianna L. Honeywell, Financ Director Attachment: Multi -Year Capital Improvement Plan 1 0 A • �. my FY 15-16 through F• 1 0 z 'c3 LEE O 0 m 0 0 O O (O O O O O (O O O O O N V) O O M O (O O oc 7 D (O (O LO O O O 0 LO O 0 N M M O N 00 7 � O 0 O O) O M O N N (D O o0 M Z_ Q � V N (� ® C a 8 O d O LL O O O U cLL a N N 0 a O N p E C N - N C U E E 0 0 0 0 o O O O ® (no 00 N N O 66 �caQQUIL �(� D D O (6 O O O O 0 0 0 0 1 0 0 — tl O O O O O O O O O O g y O O O O r O O 00 w (O N LO W r N O O O O O O O O pp O O ' O O I O O N r R O W V N r r M W M O 0 m 0 0 O O (O O O O O (O O O O O N V) O O M O (O O oc 7 D (O (O LO O O O 0 LO O 0 N M M O N 00 7 � O 0 O O) O M O N N (D O o0 M Z_ O O O O O O (D O O O O O (O 0 0 0 0 O (O M O N O CO O M V O IT O 00 r O O O M O O O (O O O O M O' 0 0 ' (D O O O CD O O O (O O N 0 M O O M M M (O M CO M = MO 0 m (D M M It N It I� N 00 (O (D (O (O N � 0 0 0 N r N M V r N 1 N I O O O O M O N N M O M O N i O M N M LOh (O (O O M M CO O O (O n W (O N N N d) N o N W= m LO - n 0 (O CO (O W M O C' r Q � V N (� ® C a 8 O d O LL O O O U cLL a N N 0 a O N p E C N - N C U E E E N O. 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Please have the Council Minutes reflect my name and address as written above. D Signature This document is a public record subject to disclosure under the Public Records Act. TO: CITY CLERK pp FROM: t�L,,; .ffP g1r\0% -0 DATE: r ADDRESS: PHONE: (Optional) (Optional) ORGANIZATION:ly�r L6la ., I�/+�.WVi iNL JJ AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. 60, Sidnatu?e,> This document is a public record subject to disclosure under the Public Records Act. CIT TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK �17- PHONE: expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. TO: CITY CLERK FROM: DATE: e ADDRESS: Ty PHONE: ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. s Signature This document is a public record subject to disclosure under the Public Records Act ��C V LLI LLI Z a a 4 L D U) N m cm a 4 L D UU } Lu J U O E Q' Q z N U O rl� 0 0� U Q� �- LL Q 0 Q