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Home My WebLink About042115 - Agenda - Regular MeetingCity of Diamond Bar City Council Agenda Tuesday, April 21, 2015 5:15p.m., Study Session - Room CC -8 6:30p.m. - Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Steve Tye Nancy A. Lyons Mayor Mayor Pro Tem Carol Herrera Jimmy Lin Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. Welcome to the meeting of the Diamond Bar City broadcast live on Time -Warner Cable Channel 3 invited to attend and participate. ZiI3>AL�1 1 1 Council. Meetings are open to the public and are and Verizon ROS television Channel 47. You are Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. - Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, FOS television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Cassette/Video tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 CITY OF DIAMOND BAR CITY COUNCIL AGENDA April 21, 2015 Next Resolution No. 2015-14 Next Ordinance No. 04(2015) STUDY SESSION: 5:15 p.m., Room CC -8 ► Draft FY 2015-16 Budget — Discussion and Action. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Cantor Paul Buch, Temple Beth Israel Council Members Herrera, Lin, Tanaka, Mayor Pro Tem Lyons, Mayor Tye Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Presentation by General Manager Mike Holmes with the Walnut Valley Water District concerning the drought. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. APRIL 21, 2015 PAGE 2 Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — April 23, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Arbor Day — April 24, 2015 — 9:15 a.m., Pantera Elementary School, 801 Pantera Drive, 5.3 Planning Commission Meeting — April 28, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting — May 5, 2015 — 6:30 p.m., AQMD/Government Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of April 7, 2015. Recommended Action: Approve. Requested by: City Clerk 6.2 Traffic and Transportation Commission Minutes — Regular Meeting of March 12, 2015. Recommended Action: Receive and File. Requested by: Public Works Department 6.3 Ratification of Check Register - Dated April 2, 2015 through April 15, 2015 totaling $1,246,154.27. Recommended Action: Ratify. Requested by: Finance Department APRIL 21, 2015 PAGE 3 6.4 Approval of Contract Amendment No. 4 with RKA Consulting Group for Federal Funding Compliance Services Related to the Grand Avenue Beautification Project in the Amount of $24,220. Recommended Action: Approve. Requested by: Public Works Department 6.5 Approval of Notice of Completion for the Community Development Block Grant (CDBG) Area 2 (Bounded by Grand Avenue to the North, Gateway Corporate Center to the West, Diamond Bar Boulevard to the East and Pathfinder to the South) Sidewalk Preplacement Project. Recommended Action: Approve. Requested by: Public Works Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Study Session City .•- Recommended Fiscal Year 2015-2016 General Fund, Special Revenue Funds, Internal Service Funds • Capital Improvement• r City Council Study Session April 21, 2015 Infrnrhirfinn In FY 14-15, the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. With the majority of the Willow Heights housing development being completed during FY 14-15, General Fund revenue streams will return to "normal" during FY 15-16. Part of staff's focus during the budget development process has been to examine various programs while identifying program revenues vs. program expenditures. This helps to identify what portion of these programs are being subsidized by the General Fund and whether it is an appropriate use of resources which benefits a majority of the residents. Another primary focus for staff in preparing the FY 15/16 budget was reviewing what the City has accomplished in the last 25 years and looking to the future, so that the City of Diamond Bar is sustainable for decades into the future. The FY 15-16 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $1,128,786. Highlights of FY 2014-2015 Willow Heights - FY 14-15 saw the construction of a major housing project, Willow Heights. The City realized significant increases in building revenue during the year. City management is proposing that some portion of those funds are used to replenish some of the special revenue and internal service funds which have been depleted in recent years as follows: General Plan Fund $ 250,000 OPEB Fund (new) 500,000 Traffic Mitigation Fund 250,000 Park Development Fund 250,000 Vehicle Maint & Replacement Fund 400,000 Equipment Replacement Fund 150,000 Building Maintenance Fund 250,000 $2,050,000 After replenishing the recommended funds, it is anticipated that the General Fund reserves will increase by $1.1 million by June 30, 2015. 1 Other Post -Employment Benefits (OPEB) Reserve Fund (Fund 020) — It is proposed that this fund be created during the current fiscal year in order to fund the City's unfunded liability to date and for future retiree health benefit costs. The primary funding source for this fund is a portion of the "one time" money realized from building fees collected during FY 14-15 (referenced above). It is proposed that $500,000 be transferred from the General Fund to the OPEB Reserve Fund during FY 14-15 in order to help fund the City's obligation. It is also recommended that the City explore the possibility of helping to fund this obligation by depositing these funds in a trust, such as CERBT which is managed by CalPERS. This would allow for higher investment returns than that which can be realized by the investments allowed by the City's Investment Policy and at the lowest possible cost. Going forward, this is an important step to take to demonstrate good financial stability and stewardship to the City's constituents and bond rating agencies. City Manager's Draft Recommended Budget The City Manager's Draft Recommended FY 15-16 General Fund Budget continues to be conservative in revenue and expenditure growth, while maintaining service levels to the community. Using FY 14-15 mid -year budget levels as a baseline, FY 15-16 expenditures were maintained at those levels wherever possible to account for the modest growth in revenues. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. The City Manager's Draft Recommended Budget reflects General Fund estimated resources of $27,131,968 with anticipated appropriations of $26,003,182, resulting in a surplus of $1,128,786. The draft budget includes a use of $3,481,273 in General Fund reserves for various appropriations (itemized in detail below). Considering these figures, the reserve balance will be reduced from an estimated $18,015,297 to $15,662,810, a difference of $2.4 million. Goals and Assumptions in the FY 2015-16 Budget Estimated Resources - $27,131,968 The current proposed FY 14-15 General Fund Budget estimates resources to increase approximately 1.6% over FY 14-15 projected revenues. • Property Taxes — Property tax revenues are estimated at $4,532,000. The FY 15-16 projections assume a 4.0% growth in secured property taxes based upon the rebounding and stabilizing real estate values and home sales in the Los Angeles Area. The growth in the property tax roll for the current year is 5.6%. • Other Taxes & Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. This category is projected to grow 7.5% during FY 2015-16 due to the addition of businesses that will produce a significant amount of sales tax revenue. • State Subventions — There is an estimated increase of $180,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees which is based on the rising property tax values in the City. • Current Service Charges — Estimated resources in this category are down approximately $2.05 million over FY 14-15 projections to $3.5 million. This category reflects planning, building, engineering and recreation fees. This decrease is due primarily to the completion of the Willow Heights housing project. • Cost Reimbursements — During FY 14-15 staff anticipates recovering approximately $73,000 in legal fees that have been paid during the last couple of fiscal years that are attributable to outstanding code enforcement cases. Estimated Appropriations - $26,003,182 The following are items of significance which have been incorporated into the FY 15-16 proposed General Fund budget: • Personnel/Benefits — The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a cost of living adjustment (COLA) for City employees based on the March -to -March rates of the federal Consumer Price Index (CPI) for Wage Earners & Clerical Workers in Los Angeles/Orange Counties. This year's CPI had not yet been established at the point when staff prepared this report. It will be available by the next City Council meeting. Incorporated in the proposed FY 15-16 budget is a 2.0% COLA for employees in addition to a $50 increase in the employee's benefit allotment. The COLA and increase to the benefit allotment results in a grand total of $108,800 in additional personnel costs, $96,200 of which has a General Fund impact. • Intern Program — Included in the FY 15-16 budget is the implementation of an administrative intern program. The idea behind this program is that qualified interns from the surrounding accredited colleges can provide the City's departments with motivated administrative support at a reasonable cost. It will offer the area's students exposure to career opportunities in local government that build on their ongoing academic pursuits while providing much needed support to the City's departments. This program would be administered by the City' Manager's office and the Human Resources Division and would be available to selected departments that submits an approved comprehensive work plan for the proposed intern. This program will be comprised of 2-3 interns with a not to exceed budget of $32,000. • Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2014-15 law enforcement contract will be 2.5% for a total Law Enforcement budget of $6,323,000. This is an increase of $564,000 over the anticipated costs for FY 14-15. The budget increase also includes a payment of 6% or $338,000 into the Sheriff's Liability Trust Fund, which is established by the County to offset any costs associated with liability claims filed against the Sheriff's Department. • Citywide Fee Study — It is proposed that the City undertake a Citywide Fee Study that would analyze all fees (including those for Building & Safety/Planning/Engineering, City -owned facilities and programs, Business License, etc.) and establish the fully -burdened costs associated with all other City services. The City has not commissioned a comprehensive fee study in over 7 years, so it is appropriate to reexamine user fees to identify the current level of subsidies and to develop policies which allow for cost recovery balanced with appropriate service levels and marketability. • Identification of Program Revenue vs. Expenditures - In order to track specific program costs more effectively, staff broke out the detailed costs from the departmental budgets into individual program cost sheets and summarized them within the Community Services budget. This will allow City Council and management to make decisions about the appropriate level of General Fund subsidies to the programs and events that the City provides. Use of Fund Balance Reserves - $3,481,273 The proposed FY 15-16 General Fund Budget includes the following use of reserves to fund the following expenditures: • Capital Improvement Projects (CIP) $2,080,717 - During FY's 13-14 and 14- 15, the City sold its restricted Prop A funds to the City of Industry. Some projects funded by this exchange were carried over into FY 15-16 resulting in the remaining funds of $657,500 going into General Fund reserves. The proceeds from this sale will be used in part to complete a Residential & Collector Street Rehab project ($530,331), Pathfinder Road Rehab ($166,825), Morning Canyon Parkway Improvements ($338,947) and the Grand Avenue Enhancement project ($127,169). Other projects that will use General Fund reserves include Peterson Park Parking Lot Improvements ($472,635), Reagan Park Parking Lot Improvements ($162,830), Groundwater Drainage Improvements ($225,000), Sewer Master Plan (41,980) and City Yard Improvements ($15,000). • Capital Improvement Projects (Parks) $644,916 — There are various Parks projects that are partially funded with General Fund reserves. They are partially funded with CDBG money due to the fact that they have an ADA component to the project. These projects are Improvements at Sycamore Canyon Park ($86,630), Star Dust Park ($240,843) and Longview Park South ($240,843). Other Park projects funded by General Fund reserves include the completion of the swing set at Longview Park North ($35,100), replacement of the rubberized play surface at Longview North ($25,000) and the installation of trail information map panels at each of the 9 trailheads ($16,500). Because Parks funds have been depleted over the years, the only funds available at this time for this purpose are General Fund Reserves. • General Plan $10,000 — This represents costs to conduct ongoing as -needed updates to the current General Plan during FY 15-16. • Document Scanning System $20,000 — Due to various State and local ordinances the City is required to keep numerous documents indefinitely. The records are best maintained in an electronic format which would enable the City to maintain such records off-site. This project is currently underway but will need to be carried over into FY 15-16 in order to be completed. • Parkway Curb Removal $129,933 — This is a carryover of a project that was undertaken during the fiscal year at the advice of the JPIA in order to mitigate the City's exposure to liability. • Economic Development - $316,675 — This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. • Transfer Out — LLADS $279,032 — The City Council has started taking steps toward recovering more costs related to maintaining the City's Lighting and Landscape Assessment Districts (LLADs). Proposed in the FY 15/16 budget is the return to the original property tax levy in District 39 at $236 per parcel. In order to capture the true costs of maintaining these LLAD's, the staff time spent working in the Districts is being reflected for the first time in several years. The LLAD's continue to be subsidized by the General Fund. In FY 15-16, it is anticipated that a total of $279,032 ($187,814 for District 38, $3,546 for District 39 and $87,672 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $20,000 less than the anticipated reserve contribution in FY 14- 15. This is reflective of the increased revenue in District 39 offset by maintenance costs that had previously been included in the Community Services budget moved to their appropriate cost centers. Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. It is important to note that it was anticipated that by the end of FY 2014-15 several special revenue funds that fund Public Works projects would be near or at zero. The City Council took proactive steps earlier this year to preserve valuable Proposition C allocations when it re-examined the Diamond Ride dial -a -cab program. Modifications were made to the program which has helped preserve at least $125,000 during FY 14/15 to be used for street improvement projects. Debt Service Fund In order to take advantage of historically low interest rates, the 2002 variable rate bond was refinance into a fixed rate bond during FY 11-12. The debt service payment during FY 15-16 will be $852,456. Vehicle Maintenance & Replacement Fund Something new during FY 15/16 is the centralization of the fleet management function. Previously each department was responsible for the fuel costs and maintenance of their fleet vehicles. The new fiscal year will see the implementation of a fleet management system which tracks when vehicles need maintenance. The City recently entered into an agreement with a fuel vendor which allows us to still get gas at Diamond Bar stations but exempts us from the Federal Excise Tax. There is also information that is tracked at the pump such as vehicle mileage that is easily downloaded into the fleet maintenance program. These costs will all be tracked in one central location to capture the full costs of maintaining the City's fleet. The fleet has aged with many vehicles going several years past their useful lives. There has been one vehicle purchased so far during FY 14/15. It is recommended that staff purchases 3 additional vehicles before the end of FY 14/15 and two during FY 15/16. This is a combination of pool vehicles and vehicles required by staff in Community Services and Neighborhood Improvement. Capital Improvement Fund The FY 15-16 Capital Improvement Projects list includes projects that total $19.9 million of which $5.7 million are project carryovers from FY 14-15 and $4.1 million is City of Industry funds related to the Lemon Ave. project. Included in the new projects for FY 15-16 are three street improvement projects, six traffic management projects, construction of the Lemon Ave. interchange, groundwater drainage improvements, a sewer system master plan, improvements at three separate parks, construction of Pantera Park trail and the installation of trail information map panels at all 9 of the City's trailheads. Planning Commission Resolution No. 2015-08 ratifies that the proposed CIP plan is consistent with the City's General Plan, Conclusion As the City reflects on the first 25 years of Cityhood, it is time to consider the ongoing vision and goals of the City Council and its constituents for the many years to come. Diamond Bar is not a "small" city anymore. It is time to examine the programs and services that the City provides to make sure they are consistent with the best use of the City's resources and that they benefit the largest groups of residents. The City needs to continue the use of innovative methods in which to deliver these programs and services at the lowest possible costs along with prudent resource management that allows the City to maintain the outstanding services levels provided to our residents and business operators. The final draft of the FY 15-16 City Manager's Recommended Budget will be presented during the regular session of the May 5, 2015 City Council Meeting for adoption. At that time the City Council will be reviewing and discussing the General Fund, along with Special Funds, and the Capital Improvement Project plan. 4/15/2015 ,};r ' GENERAL FUND BUDGET FY 2015-16 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015.16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES Property Taxes $4,276,862 $4,289,109 $4,360,500 $4,532,440 Other Taxes 6,331,533 6,084,000 6,409,000 6,887,000 State Subventions 4,892,315 5,163,914 5,163,914 5,343,400 From Other Agencies 600,000 337,500 337,500 - FinesandForfeitures 582,844 565,000 559,500 552,500 Current Services Charges 2,264,762 4,993670 5,587,667 3,538,633 Use of Money & Property 3,528,446 1,119,775 1,143,100 1,130,225 Cost Reimbursements 40,561 121,500 95,000 87,500 Transfers -In Other Funds 1,426,112 1,540,543 1,534,318 1,578,997 Fd Balance Reserves - 1,156,277 2,293,070 1,515,973 3,481,273 Total Estimated Resources $25,099,712 $26,508,081 $26,706,472 $27,131,968 APPROPRIATIONS City Council $143,925 $156,283 $148,514 -$171,394 City Attorney 206,848 240,000 225,000 250,000 City Manager/City, Clerk 962,211 965,569 967,226 1,127,162 Finance 484,765 579,427 589,219 670,295 Human Resources 256,266 292,292 271,380 303,801 Safety Program - 17,500 17,500 17,450 Information Systems 962,660 893,440 891,886 929,111 General Government 329,400 347,850 337,850 327,770 Civic Center 492,479 765,060 743,858 502,390 Public information 651,541 630,868 632,811 691,497 Economic Development 173,458 405,170 405,147 316,675 Law Enforcement 5,407,992 6,125,150 5,759,078 6,323,116 Volunteer Patrol 6,091 5,000 4,375 6,000 Fire 7,359 15,000 7,359 15,000 Animal Control 120,487 140,000 122,000 130,782 Emergency Preparedness 53,792 57,390 56,973 61,900 Community Dev./Planning 602,638 598,843 563,400 643,616 Building & Safety 562,462 754,807 986,500 662,228 Neighborhood Improvement 301,224 306,035 295,200 317,576 Community Services Admin - 401,630 436,976 432,530 324,118 Diamond Bar Center - Oper. 1,267,858 1,144,030 1,125,399 1,106,444 Park Operations 1,175,742 1,103,600 1,070,938 1,081,840 --?ecreatw`n 1,775,558 ----T,952;287 2,035085 Public Works - Admin 646,297 885,210 799,499 806,823 Engineering - 416,947 433,103 420,780 364,579 Road Maintenance 1,347,804 1,493,753 1,362,142 1,707,639 Landscape Maintenance 336,163 335,757 335,757 184,205 Transfer Out Other Funds 3,572,372 4,057,934 5,105,981 4,924,687 Total Appropriations 22,665,969 25,138,334 25,605,023 26,003,182 Excess Resources over Appropriations $2,433,743 $1,369,747 $1,101,449 $1,128,786 Fund Balance Reserves @ Beg of Year 17,152,355 18,429,822 18,429,822 18,015,297 Less Appropriations Carry Over Less Uses of Fd Bal Reserves (1,156,276) (2,293,070) (1,515,973) (3,481,273) Estimated Fd Bal Reserves @ 06/30 18,429,822 17,506,498 18,015,297 15,662,810 Uses of Fund Balance Reserves: General Plan 68,146 25,000 10,000 Economic Development 173,458 315,242 405,417 316,675 Watershed Management 20,000 Transfer out -CIP 494,987 1,165,605 512,269 2,725,633 Transfer out -LLADS 194,945 299,011 299,011 279,032 Emergency Generator Housing 29,716 80,000 88,074 Document Scanning System 1,093 195,000 175,000 20,000 Mobile Command Post 33,131 - Parkway Curb Removal 156,613 - 129,933 PC Replacement CH & DBC 140,800 City Hall Furniture - 36,202 36,202 - Transfer Out - PEG Fees - 20,397 1,156,276 2,293,070 11515,973 3,481,273 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2015-16 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Roll 30100 Prior Year Property Tax 30200 Misc. Property Taxes 30250 Interest Penalties & Delinquencies 80,000 Total Property Taxes FY 2013-14 FY 2014.15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 3,900,311 3,978,318 4,095,000 4,258,800 166,782 171,291 168,500 175,240 187,428 ..127,500 80,000 81,400 (7,926) (15,000) (10,000) (10,000) 1,951 2,000 2,000 2,000 28,316 25,000 25,000 25,000 4,276,862 4,289,109 4,360,500 4,532,440 Other Taxes General Fines 23,490 25,000 15,000 15,000 31010 Sales Tax 2,707,203 2,574,591 2,915,591 3,534,718 31011 Sales Tax Compensation Fund 908,042 913,409 913,409 823,282 31200 Transient Occupancy Tax 851,249 875,000 925,000 875,000 31210 Franchise Tax 1,393,584 1,408,000 1,408,000 1,419,000 31215 PEG Fees 80,932 - - - 31250 Property Transfer Tax 390,523 313,000 247,000 235,000 Total Other Taxes 6,331,533 6,084,000 6,409,000 6,887,000 Subventions - State: 31340 Homeowners Exemption 30,215 30,000 30,000 30,000 31700 Motor Vehicle in Lieu (VLF) 25,887 25,010 25,010 - 31701 VLF- Property Tax in Lieu 4,836,213 5,108,904 5,108,904 5,313,400 Total Subventions -State 4,892,315 5,163,914 5,163,914 5,343,400 From Other Agencies 31900 Intergovt Revenue - Other Cities 600,000 337,500 337,500 - Total From Other Agencies 600,000 337,500 337,500 - Fines & Forfeitures 32150 Vehicle Code Fines 306,431 305,000 277,000 275,000 32200 General Fines 23,490 25,000 15,000 15,000 32210 Municipal Code Fines 2,445. 5,000 1,500 2,500 32230 Parking Fines 221,803 200,000 230,000 230,000 32250 Vehicle Impound Fees 14,300 15,000 16,000 15,000 32270 False Alarm Fees 14,375 15,000 20,000 15,000 Sub -Total Total Fines & Forfeitures 582,844 565,000 559,500 552,500 - Current Service Charges: Building Fees: 34110 Building Permits 34120 Plumbing Permits 34130 34140 34200 34250 34300 34310 34350 34355 34415 Electrical Permits Mechanical Permits Permit Issuance Fee 316,140 520,729 814,500 381,000 43,495 69,051 101,000 50,800 39,591 61,563 96,000 49,500 23,498 58,783 67,700 36,900 65,499 74,827 102,000 53,400 Inspection Fees 6,148 10,760 13,000 19,000 Plan Check Fees 347,769 507,583 639,600 455,200 Plan Retention Fee 22,576 14,440 39,500 15,400 SMIP Fees (918) 6,917 9,900 4,700 Building Standards Adm Fee 1,379 2,256 3,300 1,600 Waste Reduction Fees 800 500 500 500 Sub -Total 865,977 1,327,409 1,887,000 1,068,000 Planning Fees 34430 Current Planning Fees 87,921 200,000 200,000 220,000 34552 Willow Heights Developer Fees - 1,770,000 1,890,000 840,000 34554 Willow Heights Park Impr Fees - 453,846 484,600 215,400 34560 Business License Fees 20,296 22,000 22,000 22,000 34561 Business License Late Fees 3,516 3,000 3,000 1,500 34562 Business License - SBI 186 1,767 - 1,767 2,200 Sub -Total 113,500 2,448,846 2,601,367 1,301,100 Engineering Fees: CITY OF D BAR t: Total Current Service Charges 2,264,762 4,993,670 5,587,667 3,538,633 Use of Money and Property: Transfer In - Law Enforcement Fun( FY 2013-14 FY 2014.15 FY 2014-15 FY 2015-16 Investment Earnings 136,236 Actual Adjusted Projected Proposed 34610 Engr - Plan Check Fees 131,250 30,000 30,000 20,000 34620 Engr- Address Change Fee 4,360 5,000 3,000 2,500 34630 Engr- Encroachment Fees 72,080 75,000 75,000 75,000 34640 Engr- Inspections Fees 85,153 60,000 30,000 20,000 34650 Soils/Traffic/Misc Engring Fees 25,818 25,000 25,000 20,000 34662 Waste Hauler Fees 89,319 90,302 90,300 90,934 34665 Industrial Waste Fees 34,462 30,000 30,000 30,000 Parks & Fields Rental - Sub -Total 442,442 315,302 283,300 258,434 Recreation Fees: 3,100 3,100 500 __-36635__t3r00eedsrtrorTi 34720 Community Activities 54,365 88,475 55,000 88,380 34730 Senior Activities 50,427 66,441 50,500 61,140 34740 Athletics. 79,751 104,399 80,000 109,079 34760 Fee Programs 256,590 262,798 250,000 272,000 34780 Contract Classes 292,961 275,000 270,500 270,500 34800 Special Event Fees 108,748 105,000 110,000 110,000 Property Damage- Parks Sub -Total 842,842 902,113 816,000 911,099 Total Current Service Charges 2,264,762 4,993,670 5,587,667 3,538,633 Use of Money and Property: Transfer In - Law Enforcement Fun( - 200,000 200,000 36100 Investment Earnings 136,236 163,700 170,000 182,000 36110 Unrealized Gain/(Loss) on Invests 102,558 -- 59,698 - 36120 Gain/Loss On Sale of Investments 10,003 11,000 11,000 10,000 36600 Returned Check Charges 158 225 150 225 36610 Rents & Concessions 199,904 226,300 210,000 186,000 36615 DB Center Rental 694,810 635,000 670,000 670,000 36618 Facility Security - 26,066 25,000 27,000 25,000 36620 Heritage Pk Bldg Rental 20,253 20,000 20,000 - 20,000 36625 Parks & Fields Rental 20,230 20,000 15,000 20,000 36630 Sale of Fixed Assets 8 3,100 3,100 500 __-36635__t3r00eedsrtrorTi SalL-- _-.. _.2,282-,-406 - 36637 Film Permits 987 1,000 1,500 1,500 36640 City Store Sales - 200 100 - 36650 Sale of Printed Material 3,259 6,500 6,500 6,500 36660 Donations 5,642 750 750 500 36800 Property Damage - Pub Wks 12,825 2,500 2,500 - 2,500 36810 Property Damage- Parks 771 500 500 500 36900 Miscellaneous Revenue 12,330 4,000 5,000 5,000 Total Use of Money and Property 3,528,446 1,119,775 1,143,100 1,130,225 Cost Reimbursements 36950 Cost Reimbursements 40,561 121,500 95,000 87,500 Total Cost Reimbursements 40,561 121,500 95,000 87,500 Transfers In -Other Funds: 39012 Transfer In - Law Enforcement Fun( - 200,000 200,000 375,835 39111 Transfer In - Gas Tax Fund 979,032 1,041,063 1,041,063 1,000,000 39115 Transfer In - Int. Waste Mgt. Fd 60,455 59,698 59,698 60,066 39116 Transfer In - Traffic Mitigation Fund 150,000 - - - 39123 Transfer In - Safe Parks Fd 85,931 130,320 142,557 40,910 39126 Transfer In - COPS Fund 84,057 109,462 91,000 102,186 39127 Transfer In - Narc Asset Forfeiture 66,637 - - - Total Transfers In -Other Funds 1,426,112 1,540,543 1,534,318 1,578,997 Fund Balance Reserves Use of Fund Balance Reserves 1,156,277 2,293,070 1,515,973 3,481,273 GENERAL FUND TOTAL 25,099.1712 26,508,081 26,706,472 27,13T-96-8 968 y BUDGET DISCUSSION BUDGETFY1 5-16 Current Secured (30 010) Budgeted: 4,258,800 Assumes 4% increase in property tax roll 4,258,800 Current Unsecured (30020) Amount Budgeted: 175,240 Assumes 4% increase in property tax roll 175,240 Supplemental Roll (30050) Amount Budgeted: 81,400 Historical - Based on home sales & home improvements 81,400 Prior Year Property Tax (30100) Amount Budgeted: (10,000) Historical - Based on re -assessments and overcharges (10,000) Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical 2,000 Interest Penalties 8, Delinquencies (30250) Amount Budgeted: 25,000 Historical 25,000 OTPIER TABES 6,887,000 Sales Tax (31010) Amount Budgeted: 3,534,718 Based on HdL FY 15/16 projection 3,534,718 Sales Tax Compensation Fund (31011) Amount Budgeted: 823,282 Based on HdL FY 15/16 projection 823,282 Transient Occupancy Tax (31200) Amount Budgeted: 875,000 Based on 2014/15 estimated 875,000 Franchise Tax (31210) Amount Budgeted: 1,419,000 Southern CA Edison 416,000 The Gas Company 130,000 Time Warner 310,000 Verizon FIOS 175,000 Clear Channel 28,000 Solid Waste -based on 5% of gross receipts 360,000 Property Transfer Tax (31250) Amount Budgeted: 235,000 Based on property sales 235,000 Historical 30,000 Motor Vehicle in Lieu (31700) Amount Budgeted: This revenue has been eliminated by the State VLF Property Tx in Lieu (31701) Amount Budgeted: 5,313,400 Based on current yr + 4.00% growth 5,313,400 [! a yBUDGET DISCUSSION Traffic Fines (32150) Amount Budgeted: 275,000 Based on current yr 275,000 General Fines (32200) - Amount Budgeted: 15,000 Based on current year 15,000 Municipal Code Fines (32210) Amount Budgeted: 2,500 Data Ticket 2,500 Parking Fines (32230) Amount Budgeted: 230,000 Data Ticket 230,000 Vehicle Impound Fees (32250) Amount Budgeted: 15,000 Based on current yr 15,000 False Alarm Fees (32270) Amount Budgeted: 15,000 Newly Implemented Program 15,000 CURRENT SERVICE CHARGES: Amount Budgeted: 3,538,133 BUILDING FEES: Building Permits (34110) Amount Budgeted: 381,000 Building Permit Fees 381,000 Permit Fees 50,800 Electrical Permits (34130) Amount Budgeted: 49,500 Electrical Permit Fees 49,500 Mechanical Permits (34140) Amount Budgeted: 36,900 Mechanical Permit Fees 36,900 Permit Issuance Fee (34200) Amount Budgeted: 53,400 Permit Issuance Fee 53,400 Inspection Fees (34250) Amount Budgeted: 19,000 Inspection Fees 19,000 Plan Check Fees (34300) Amount Budgeted: 455,200 Plan Check Fees 455,200 Plan Retention Fee (34310) Amount Budgeted: 15,400 Plan Retention Fee 15,400 SMTP Fees (34350) Amount Budgeted: 4,700 Primarily remitted to State 4,700 Building Standards Adm Fee (34355) Amount Budgeted: 1,600 Primarily remitted to State 1,600 5 BUDGET DISCUSSION M 5-16 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 220,000 Planning Fees 220,000 Willow Heights Developer Fees (34562) Amount Budgeted: DB4Youth 640,000 56 Units during FY 15/16 7,250 840,000 4,375 Concerts in the Park 2,000 Bridal Show 15,000 Willow Heights Park Impr Fees (34554) Amount Budgeted: 215,400 56 Units during FY 15/16 215,400 Business License Fees (34560) Amount Budgeted: 22,000 Business License Fees 22,000 - Business License Late Fees (34561) Amount Budgeted: 1,500 Business License Late Fees 1,500 Business License SB1186 (34562) Amount Budgeted: 2,200 Business License SB1186 Fees 2,200 - ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 20,000 Engineering Plan Check Fees 20,000 Engr - Address Change Fee (34620) Amount Budgeted: 2,500 Address Change Fee 2,500 Engr - Encroachment Fees (34630) Amount Budgeted: 75,000 Engr - Inspections Fees (34640) Amount Budgeted: DB4Youth 20,000 Inspection Fees 7,250 20,000 4,375 Concerts in the Park 2,000 Bridal Show 15,000 Engr - Soils/Traffic/Mise Engr Fees (34650) Amount Budgeted: 20,000 Soils[Traffic/Mise Engineering Fees 20,000 Waste Hauler Fees (34662) Amount Budgeted: 90,934 Street Sweeping Fees 90,934 - Industrial Waste Fees (34665) Amount Budgeted: 30,000 Industrial Waste Fees 30,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 86,380 City Birthday Party 18,900 Haunted House/Fall Festival 2 500 Adult Excursions 29,700 DB4Youth 8,655 Winter Snowfest 7,250 Candy Cane Craft Fair 4,375 Concerts in the Park 2,000 Bridal Show 15,000 N Senior Activities (34730) Senior Excursions Senior Activities t BUDGETIM 36,315 24,825 am Athletics (34740) Amount Budgeted: 109,079 Youth Baseball 19 044 Youth Indoor Soccer - Mt Calvary Youth Basketball Adult Volleyball Adult Basketball 12,696 36,619 4,000 36,720 Fee Programs (34760) Amount Budgeted: 272,000 Day Camp 159,000 Tiny Tots 113,000 Contract Classes (34780) Amount Budgeted: 270,500 Contract Classes 270,500 Special Event Fees Amount Budgeted: 110,000 Calvary Chapel - Sheriff 110,000 USE (bF lui®NEY AICD PRG3PERTY 1,217,725 Interest Earnings (36100) Amount Budgeted: 182,000 182,000 Gain On Sale of Invest (36110) Amount Budgeted: 10,000 Garn nye of investments 10.000 Returned Check Charges (36600) Amount Budgeted: 225 Based on 15 returned checks/year 225 Rents & Concessions (36610) Amount Budgeted: 186,000 Soda Machine Contract -- Parks 6,000 Cell Site Contracts (1) -- Peterson Park 58,000 Cell Site Contract -- Eastgate Road Access 10,000 Cell Site Contracts (1) -- Pantera Park 26,000 Cell Site Contracts (3) -- DBC 80,000 Cell Site Contract - Next G./Crown Castle Micro Sites 6,000 ***Cell cite revenue is used for maintenance in Peterson, Pantera and Summit Ridge/DBC parks Diamond Bar Center Rental (36615) Amount Budgeted: 670,000 Diamond Bar Center Rental 670,000 Facility Security (36618) Amount Budgeted: 25,000 Facility Security 25,000 Heritage Park Bldg Rental (36620) Amount Budgeted: 20,000 Heritage Park Community Center Rental 20,000 7 xa ' 1 �, � . i '-BUDGET DISCUSSION ' -M Parks & Fields Rental (36625) Amount Budgeted: 20,000 Pantera Park Activity Room Rental Transfer In - Law Enforcement Fund (39012) 5,000 Picnic Reservations Use prior year's savings toward increase in public safety budget 12,000 Ball Field Rental 3,000 Sale of Fixed Assets (36630) Amount Budgeted: 500 Surplus equipment 500 Film Permits (36637) Amount Budgeted: 1,500 Film Permits 1,500 Sale of Printed Material (36650) Amount Budgeted: 925,000 6,500 Misc plans & specs, etc. 6,500 Donations (36660) Amount Budgeted: 500 Donations 500 Property Damage - Pub Wks (36800) Amount Budgeted: 15,000 2,500 Property Damage 2,500 Property Damage - Parks (36810) Amount Budgeted: 500 Property Damage 500 Miscellaneous Revenue (36900) Amount Budgeted: 5,000 Miscellaneous Revenue Amount Budgeted: 5,000 40,910 Cost Reimbursements (36950) Amount Budgeted: 5,910 87,500 Recoverable legal fees from code enforcement cases 73,000 35,000 Miscellaneous 14,500 TCLAtdSFERS 1 6 - t9TiiER FUNDS 1,578,997 Transfer In - Law Enforcement Fund (39012) Amount Budgeted: 375,835 Use prior year's savings toward increase in public safety budget 375,835 Transfer In -Gas Tax Fund (39111) Amount Budgeted: 1,000,000 Utilities (001-5510-42126) 75,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 925,000 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 60,066 Street Sweeping (001-5554-45501) 45,066 Storm Drainage (001-5554-45512) 15,000 Transfer In - Traffic Imp Fund (39116) Amount Budgeted: - Transfer In - Traffic Imp Fund - Transfer in - Prop A Safe Prks Fund (39123) Amount Budgeted: 40,910 Youth Master Plan Implementation 5,910 Landscape Maintenance 35,000 Transfer In - COPS Fund (39126) Amount Budgeted: 102,186 Law Enforcement Technician Position 92,186 DB Fingerprinting Program 10,000 1�1 M r r :, BUDGET DISCUSSION Y T 1. E i 'J f, Economic Development Exp Transfer -Out - LLADS Transfer -Out - CIP (Parks Projects) Transfer -Out- CIP (Streets Projects) Parkway Curb Removal Document Scanning General Plan M 316,675 279,032 644,916 2,080,717 129,933 20,000 ESTIMATED EXPENDITURES FY 2016-16 DEFAT2TMENi: Legislative_ DIVISION: :? Summary.'.: ORGAMI.ZATION-#i 06140'10 to 4030:: � 44000 Professional Services FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 44020 Prof Svcs - General Legal Actual Adjusted Projected Proposed PERSONNEL SERVICES Prof Svcs - Special Legal 9,977 15,000 15,000 40010 Salaries 619,445 595,471 603,410 594,387 40020 Over -Time Wages 184 1,000 1,000 1,000 40030 Part Time Wages 29,920 40070 City Paid Benefits 7,369 12,658 9,379 11,225 40080 Retirement 99,934 105,761 101,300 100,636 40083 Worker's Comp. Exp. 7,373 7,874 7,058 7,694 40084 Short/Long Term Disability 2,939 3,359 2,700 3,240 40085 Medicare 10,248 9,561 10,725 11,563 40090 Cafeteria Benefits 118,340 122,678 122,678 137,052 TOTAL PERSONNEL 865,834 858,362 858,250 896,716 SUPPLIES 41200 Operating Supplies 1,951 2,200 2,500 2,000 41300 Small Tools & Equipment - - - 500 TOTAL SUPPLIES 1,951 2,200 2,500 2,500 OPERATING EXPENDITURES 42112 Photography - 366 500 500 750 42115 Advertising 849 8,000 8,000 10,000 42124 Technology - - - 4,500 42125 Telephone 5,139 4,700 4,700 2,700 42130 Rental/Lease of Equipment 1,342 2,000 2,000 2,000 42200 Equipment Maintenance - - - - 42315 Membership & Dues 1,509 3,300 3,000 3,500 42320 Publications 6,237 7,450 7,450 7,450 42325 Meetings 4,549 4,200 4,200 10,000 42330 Travel -Conferences 22,610 26,000 20,000 28,000 42335 -- Travel -Mileage & Auto Allow - -- 28,594 - 28,940 28,940 28,940 - 42340 Education & Training 198 1,000 1,000 1,000 42390 Elections 115,224 - - 179,000 TOTAL OPERATING EXP. 186,617 86,090 79,790 277,840 � 44000 Professional Services 51,734 171,000 171,000 121,500 44020 Prof Svcs - General Legal 92,812 100,000 95,000 125,000 44021 Prof Svcs - Special Legal 9,977 15,000 15,000 25,000 44023 Prof Svcs - Sp Lgl-Code Enf 104,059 125,000 115,000 100,000 TOTAL PROF SVCS 258,582 411,000 396,000 371,500 CAPITAL OUTLAY 46220 Furniture DEPARTMENT TOTAL 1,312,984 1,357,652 1,336,540 1,548,556 10 CITY OFDIA11100M y, ESTIMATED EXPENDITURES FY 2015-16 PERSONNEL SER=ES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40085 Medicare 40090 Benefit Allotment 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42112 Photography 42125 Telephone 42130 Rental/Lease of Equipment 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,258 TOTAL OPERATING EXP. 01 NI 69:FiI�iC�3/]l DfFARTMfNT LegislatiJe DWISION.CityCcunc{i ORGaAN1ZATION:# 009:-4010 FY 2613-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 45,472 44,760 44,760 44,760. 2,304 5,979 2,700 5,993 5,815 6,457 7,300 5,375 375 358 358 358 1,566 1,258 1,925 1,258 57,326 55,871 55,871 72,000 112,860 114,683 112,914 129,744 438 700 1,000 500 438 700 1,000 500 - 366 500 500 750 2,625 2,700 2,700 2,700 1,342 2,000 2,000 2,000 35 300 - 500 - 200 200 200 1,101 1,200 1,200 1,000 6,990 16, 000 10,000 16,000 18,163 18,000 18,000 18,000 5 30,627 40,900 34,600 41,150 143, 925 156,283 148,514 171,394 11 AN la w lyi 0 � BUDGET BUDGET $171,394 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 129,744 City Council Members ($746hro + Bene's) 5.00 CC Operating Supplies (41200) Amount Budgeted: 500 Misc Office Supplies 500 Photography(42112) Amount Budgeted: 750 Council Photos 0 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 2,000 Cable Modems 2,000 Membership & Dues (42315) Amount Budgeted: 500 ICSC 500 Publications r Misc Meetings (42325) Amount Budgeted: 1,000 League, Chamber, Misc 1,000 Travel-Conferences(42330) Amount Budgeted: 16,000 League, CCCA, Nat] League, SCAG, 16,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 300/mo X 5 18,000 Education &Training (42340) Amount Budgeted: 12 ESTIMATED EXPENDITURES FY 6 DEPARTMENT: Legislative DIVISION CjtyAttorney ORGANIZATION FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROFESSIONAL SERVICES 44020 Prof Svcs- General Legal 92,812 100,000 95,000 - 125,000 44021 Prof Svcs -Special Legal 9,977 15,000 15,000 25,000 44023 Prof Svcs - Sp Lgl Code Enf 104,059 125,000 115,000 100,000 TOTAL PROF SVCS 206,848 240,000 225,000 250,000 DIVISION TOTAL 206,848 240,000 225,000 250,000 13 BUDGET O FY 16-16 TOTAL BUDGET $250,000 PR FESSIONAL SE ICES General Legal Svcs (44020) Amount Budgeted: 125,000 City Attorney 125,000 Special Legal Svcs (44021) Amount Budgeted: 25,000 Special Litigations 15,000 City Labor Attorney 10,000 Special Legal Svcs - Code Bnf (44023) Amount Budgeted: 100,000 City Prosecutor, County Dist Atty, Misc. 100,000 14 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42115 42124 42125 42315 42320 42325 42330 42335 42340 42390 Advertising Technology Telephone Membership & Dues Publications Meetings Travel -Conferences Travel -Mileage & Auto Allow Education & Training Elections TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CAPITAL OUTLAY 46200 Office Equipment TOTAL CAPITAL OUTLAY 17tTCal�ili+SVT DEPARTMENT= Leg is1atry e DiVISIS3N: City ManagerlGierk: ORGANIZATCN#i 009:=9030 FY 2013-14 FY 2014-15 FY 2014.15 FY 2015.16 Actual Adjusted Projected Proposed 573,973 550,711 558,650 549,627 184 1,000 1,000 1,000 2,514 2,000 2,000 29,920 5,065 6,679 6,679 5,232 94,119 99,304 94,000 95,261 6,998 7,516 6,700 7,336 2,939 3,359 2,700 3,240 8,682 8,303 8,800 10,304 61,014 66,807 66,807 65,052 752,974 743,679 745,336 766,972 1,513 1,500 1,500 1,500 - - - 500 1,513 1,500 1,500 2,000 849 8,000 8,000 10,000 - 4,200 4,200 4,500 2,514 2,000 2,000 - 1,474 3,000 3,000 3,000 6,237 7,250 7,250 7,250 3,448 3,000 3,000 9,000 15,620 10,000 10,000 12,000 10,431 10,940 10,940 10,940 193 1,000 1,000 1,000 115,224 - - 179.000 155,990 51,734 171,000 171,000 121,500 51,734 171,000 171,000 121,500 962,211 965,569 967,226 1,127,162 15 CITY f. DIAMOND BAR BUDGET DISCUSSION Personnel (40010-40093) Amount Budgeted: 734,472 City Manager 0.80 FTE Deputy City Manager 0.725 FTE City Clerk 1.00 FTE Sr. Management Analyst 0.50 FTE Management Analyst 0.225 FTE Administrative Assistant 1.00 FTE Senior Office Specialist 0.30 FTE 4.55 FTE Part Time Intern Program 2,000 hours 32,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Office Supplies 1,500 Small Tools & Equipment (41300) Amount Budgeted: 500 Council Meeting Display Stands 500 Advertising (42115) Public hearing notices 10,000 Technology{42+24)— - Amount Budgeted Technology Allowance - CM, DCM, CC, Sr. Mgmt Analyst 4,500 Telephone (42125) Amount Budgeted: Moved to Technology (Membership & Dues (42315) Amount Budgeted: 3,000 CMA CM/DCM MMASC (4) DCM/SMA/MA SGVCMA ICSC SGVACM CCAC, IIMC, Natl Notary Assn, Natl Parliamentarians Publications CA Public Sector Directory, Various 7,250 City Attorney's Handbook from LOCC West Code Updates Meetings (42325) Amount Budgeted: 9,000 Meeting Supplies/Equipment 9,000 CITY OF DIAMOND BAR BUDGET DISCUSSION Page 2 Travel -Conferences (42330) Amount Budgeted: 12,000 LOC Annual Conference (San Jose, CA) 12,000 LOC CM Dept. Meeting CCCA (Indian Wells, CA) JPIA (San Francisco, CA) MMASC (Indian Wells, CA) ICSC (Las Vegas, NV) Other Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements CM Auto Allowance ($500/mo) DCM Auto Allowance ($250/mo) City Clerk Auto Allow ($120/mo) 500 6,000 3,000 1,440 Education & Training (42340) Amount Budgeted: 1,000 1,000 Elections 90 ..-179,000 County Consolidation Services Noticing Professional Services - Consulting Transcription Services 170,000 5,000 2,000 2,000 PROFESSIONAL SERVICES Professional Services _(44000) _ Am®unt Budgeted: 121,500 Minute Secretary - City Council Minutes 10,000 Lobbying Svcs - Gonsalves $3,000/mo 36,500 Municode Supplement 10,000 Document Scanning 50,000 Miscellaneous 15,000 CAPITAL OUTLAY Miscellaneous 17 CITY OF DIAMOND BAR BUDGET DISCUSSION N 6 OTAL BUDGET $1,127,162 Personnel (40010-40093) Amount Budgeted: 734,472 City Manager 0.80 FT Deputy City Manager 0.725 FT City Clerk 1.00 FT Sr. Management Analyst 0.50 FT Management Analyst 0.225 FT Administrative Assistant 1.00 FT Senior Office Specialist 0.30 FT 4.55 FT Part Time Intern Program 2,000 hours 32,500 Supplies.96 PPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Office 11 Small Tools & Equipment (41300) Amount Budgeted: 500 Council Meeting Display Stands 500 Advertising (42115) Public hearing notices WESSIEN ., 10,000 Technology (42124) - --Amount Budgeted: -- 4,500 Technology Allowance - CM, DCM, CC, Sr. Mgmt Analyst 4,500 Telephone (42125) Amount Budgeted: Moved to Technology Membership & Dues (42315) Amount Budgeted: 3,000— [CMA CM/DCM MMASC (4) DCM/SMA/MA SGVCMA ICSC SGVACM CCAC, IIMC, Natl Notary Assn, Natl Parliamentarians Publications 0) Amount Budgeted: CA Public Sector Directory, Various 7,250 City Attorney's Handbook from LOCC West Code Updates Meetings (42325) Amount Budgeted: 9,000 Meeting Supplies/Equipment 9,000 CITY OF DIAMOND A R CITY MANAGER I CLEKK (144-4130) BUDGET DISCUSSION X 19 Page 2 Travel -Conferences (42330) Amount Budgeted: 12,000 LOC Annual Conference (San Jose, CA) 12,000 LOC CM Dept. Meeting COCA (Indian Wells, CA) JPIA (San Francisco, CA) MMASC (Indian Wells, CA) ICSC (Las Vegas, NV) Other Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 DCM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 1,000 1,000 Elections (42390) Amount Budgeted: 179,000 County Consolidation Services 170,000 Noticing 5,000 Professional Services - Consulting 2,000 Transcription Services 2,000 PRi3FESSIt7NAL SERlfICES Professional Services (44(10(1) ___ _ _ _Amount eted — 12°I,500________ Minute Secretary - City Council Minutes 10,000 Lobbying Svcs - Gonsalves $3,000/mo 36,500 Municode Supplement 10,000 Document Scanning 50,000 Miscellaneous 15,000 CAPITAL OUTLAY Miscellaneous 19 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 DEPARTMENT- Admin &:Support DIVISION Summary:, ORGAi�11�ATI0N=0,: 001-4050 fo 4096: FY 2013-14 FY 2014-15 FY 2014.13 FY 2015-16 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries - 1,122,932 1,269,330 1,284,422 1,266,640 40020 Over -Time Wages 16,200 15,700 13,700 9,500 40070 City Paid Benefits 14,089 17,293 16,085 16,651 40080 Retirement 185,579 224,288 216,003 222,466 40083 Worker's Comp, Exp. 15,746 18,041 17,646 17,359 40084 Short/Long Term Disability - 6,786 7,588 6,858 7,566 40085 Medicare/Social Security 17,207 19,052 19,654 19,034 '.. 40086 Post Retirement Benefits 7,972 7,200 7,200 7,500 40090 Benefit Allotment 153,827 177,456 177,456 177,336 40093 Benefit Adm/Unemployment 3,368 5,000 7,500 7,500 TOTAL PERSONNEL 1,543,706 1,760,948 1,766,524 1,751,553 SUPPLIES 41200 Operating Supplies 79,017 79,000 77,000 76,650 41300 Small Tools & Equipment 3,729 17,950 11,050 19,050 41400 Promotional Supplies 50,910 19,000 18,000 24,700 TOTAL SUPPLIES 133,656 115,950 106,050 120,400 OPERATING EXPENDITURES 42100. Photocopying 13,167 .12,500 12,500 13,000 42110 Printing 13,721 45,750 42,100 114,500 '... 42112 Photography 1,277 1,650 1,650 1,500 42113 Engraving Svcs 1,335 2,000 2,000 2,000 42115 Advertising 46,268 36,500 35,500 52,500 42120 Postage 56,547 83,450 83,450 85,500 42124 Technology - 6,000 - 6,000 42125 Telephone - 41,063 .38,930 _ 40230__ - __40400 42126 Utilties 167,886 160,500 160,500 163,230 42128 Banking Charges 12,751 13,500 10,500 12,500 42130 Rental/Lease of Equipment - 140 5,000 500 5,000 42140 Rental/Lease of Real Prop 36,760 44,800 44,800 45,870 42200 Equipment Maintenance 9,191 9,000 9,000 - 5,000 42205 Computer Maintenance 205,620 210,800 210,800 241,300 42210 Maint. of Grounds/Bldgs 172,952 179,340 179,340 180,521 42310 Fuel 3,549 5,000 5,000 - 42315 Membership & Dues 42,068 - 50,220 50,450 49,635 42320 Publications 2,421 3,250 _ 3,150 3,250 42325 Meetings 16,313 19,550 19,100 9,800 42330 Travel-Conferences/Research 10,922 15,800 10,700 19,650 42335 Travel -Mileage & Auto Allow 9,271 10,090 10,090 10,190 42340 Education & Training 6,214 23,150 19,500 19,490 42341 Employee Tuition Reimb 46 3,000 3,000 3,000 42345 Pre -Employment Screening 6,283 7,000 5,000 7,000 42346 Misc Employee Benefits 1,146 1,300 1,300 1,500 42347 Employee Recognition Pgm 2,454 1,500 2,500 3,500 42395 Misc Expenditures 1,007 - - TOTAL OPERATING EXP. 880,372 989,580 962,660 1,095,836 PROFESSIONAL SERVICES 44000 Professional Services 453,063 676,229 674,279 566,800 44010 Prof Svcs-Acctg & Auditing 62,729 48,760 45,000 79,500 44030 Prof Svcs -Data Processing 50,110 54,000 54,000 57,000 TOTAL PROF SVCS 565,902 778,989 773,279 703,300- 20 CONTRACT SERVICES 45000 Contract Services 39,206 54,500 54,500 57,000 TOTAL. CONTRACT SVCS. 39,206 54,500 54,500 57,000 CAPITAL OUTLAY 46220 Furniture/Fixtures 12,387 41,202 20,000 10,000 46230 Computer Equip -Hardware 114,433 - - - 46235 Computer Equip -Software - - - _ 46250 Misc Equipment 31,191 - 10,108 10,108 - 46310 Bldg Improvements -Civic Ctr - - _ 46410 Capital Improvements 29,716 180,830 180,830 18,900 187,727 232,140 210,938 28,900 OEPARTMENTTOTAL $3,350,569 $3,932,107 $3,873,951 $3,756,989 21 ESTIMATED EXPENDITURES FY x DEPARTMENT' Admin &-Support DIVISION.3: Finance ORGANIZATION:#.i 00:11050 42110 Printing FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 42124 Technology Actual Adjusted Projected Proposed PERSONNEL SERVICES Telephone _ 519 - - 40010 Salaries. 315,253 370,693 392,900 382,325 40020 Over -Time Wages 1,320 1,500 750 1,500 40070 City Paid Benefits 4,294 5,277 5,277 5,366 40080 Retirement 54,000 65,040 64,000 67,759 40083 Worker's Comp. Exp, 2,631 2,886 3,100 3,022 40084 Short/Long Term Disability 1,929 2,200 2,000 2,305 40085 Medicare 4,974 5,743 6,134 5,991 40090 Benefit Allotment 45,688 54,408 54,408 57,528 44000 TOTAL PERSONNEL 430,089 507,747 528,569 525,795 SUPPLIES Prof Svcs-Acctg & Auditing 34,820 48,760 45,000 41200 Operating Supplies 3,005 3,000 3,000 3,000 41300 Small Tools & Equipment 599 500 300 1,000 TOTAL SUPPLIES 3,604 3,500 3,300 - 4,000 42110 Printing 3,319 1,250 600 3,000 42124 Technology - 1,200 1,200 1,200 42125 Telephone _ 519 - - - 42315 Membership & Dues 1,135 1,120 1,250 1,500 42320 Publications 176 300 200 500 42325 Meetings 185 250 100 300 42330 Travel -Conferences 1,855 4,000 1,200 5,500 42335 Travel -Mileage & Auto Allow 3,311 3,500 3,500 3,500 42340 Education & Training 725 4,050 2,500 4,000 TOTAL OPERATING EXP. 11,225 15,670 10,550 19,500 PROFESSIONAL SERVICES 44000 Professional Services 5,027 3,750 1,800 41,500 44010 Prof Svcs-Acctg & Auditing 34,820 48,760 45,000 79,500 TOTAL PROF SVCS 39,847 52,510 46,800 121,000 DIVISION TOTAL 484,765 579,427 589,219 670,295 22 ILA] 111111*63211 FA -1111M 111XV-M BUDGET it DISCUSSION rt TOTAL BUDGET $670,295 PERSONNEL SERVICES Personnel (40010-40093) Full Time Finance Director Senior Accountant Accountant Accounting Technician SUPPLIES Amount Budgeted: 525,795 0.90 FTE 0.95 FTE 1.00 FTE 1.20 FTE 4.05 FTE Operating Supplies (41200) Amount Budgeted: 3,000 Miscellaneous Office Supplies 3,000 Small Tools and Equipment (41300) Amount Budgeted: 1,000 Miscellaneous. 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,000 Printing of Forms & CAFR 500 Printing of Budget - 1,500 Printing of Checks & Forms 1,000 Technology (42124) Amount Budgeted: 1,200 TecnologyAllow - Fin Director 1,200 _.--Membeesl5ip&-Dues(423151 _— _ Amount Budgeted: _. _. .1,500 GFOA 800 CMTA 200 SUGA 200 CAPPO 150 CSMFO 150 Publications (42320) Amount Budgeted: 500 FLSA Publications, GFOA Publications, 500 GASB Info Meetings (42325) Amount Budgeted: 300 Misc - CSMFO, CMTA 300 Travel -Conferences (42330) Amount Budgeted: 5,500 GFOA- Location TBD 1,500 CSMFO - (Anaheim x 2 people) 1,000 CMTA- Location TBD 1,000 CalPERS (San Jose x 2 people) 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Misc 500 Auto Allowance - Finance Director 3,000 23 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 15-16 Page 2 Education & Training (42340) Amount Budgeted: 4,000 CaIPERS Training 500 GFOA Webinars 500 Diehl Evans Payroll Tax Class GASB Update CMTA Training Pentamation Training 1,200 300 500 1,000 PROFESSEfOF9AL SERv6CF_S Professional Services (44000) Amount Budgeted: 41,500 CAFR Info 1,000 GFOA Award Program 500 Citywide Fee Study - 40,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 79,500 Audit Contract 32,000 Property Tax Services (HdL) 12,500 Sales Tax Services (HdL) 30,000 - Deferred Compensation Fiduciary Consultant 5,000 m 7STIMATED EXPENDITURES Fy 2016-16 PERSONNEL SERVICES 40010 Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 40093 Benefits Administration 42335 TOTAL PERSONNEL 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42125 Telephone 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel-Mileage/Auto Allow 42340 Education & Training 42341 Employee Tuition Reimb 42345 Pre -Employment Screening 42346 Misc-EmployeeBenefits 42347 Employee Recognition Prgm. 5,000 TOTAL. OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS DEPARTMENT: Admin &:Support DIVI310N. Human Resources-: ORGANISATION �#: 00�9�-4060 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 165,614 174,567 160,000 178,265 1,961 2,691 2,000 2,696 28,117 31,478 29,000 31,935 1,431 1,397 1,300 1,424 1,098 1,065 1,000 1,086 2,590 2,714 2,500 2,765 25,308 27,240 27,240 28,440 3,368 5,000 7,500 7,500 229,487 246,152 230,540 254,111 1,433 2,000 2,000 1,000 1,608 1,500 1,500 1,500 3,041 3,500 3,500 2,500 - 2,000 2,000 2,500 3,576 3,000 2,000 3,000 - 1,200 1,200 1,200 476 - - - 504 5,400 5,400 5,400 610 750 750 900 516 1,500 1,500 3,500 2,313 2,800 1,500 2,500 1,394 1,690 1,690 1,690 3,128 10,000 8,000 10,000 46 3,000 ':3;000 3,000 6,283 7,000 5,000 7,000 1,146 1,300 1,300 1,500 2,454 1,000 2,000 3,000 22,446 40,640 35,340 45,190 1,292 2,000 2,000 2,000 1,292 2,000 2,000 2,000 256,266 292,292 271,380 303,801 25 PERSONNEL SERVICES Personnel (40010-40095) Full Time Human Resources Manager Human Resources Technician Benefits Administration (40093) SUPPLIES CITY OF DIAMOND BAR BUDGET € } 1.00 FTE 1.00 FTE 2.00 FTE M Operating Supplies (41200) Amount Budgeted: 1,000 Miscellaneous office supplies 1,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc - 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,500 Personnel Rules & Regulations Re -printing and update 2,500 Advertising (42115) Amount Budgeted: 3,000 Employment Advertising - 3,000 —Technvto8gf4 ---Arn01M1Bu6geted _ _.1200 ---._..__------ Technology Allowance - HR Mgr 1,200 Membership & Dues (42315) Amount Budgeted: 5,400 LCW - ERC (Consortium Membership) 3,500 SCPMA 200 PELRAC/NPERLA 350 SHRM 370 SCPLRC (Agency membership) 200 IPMA-HR 780 Publications (42320) Amount Budgeted: 900 JJ Keller & Associates (Labor Law Posters) 900 Meetings (42325) Amount Budgeted: 3,500 Quarterly Employee Training Meetings 2,500 Interview Panels 1,000 Travel -Conferences (42330) Amount Budgeted: 2,500 CALPELRA (Monterey, CA) 2,500 LCW (TBD/N. CA) CaIPERS (San Jose, CA) SHRM (Las Vegas, CA) CITY OF DIAMOND B' f , F A .j ME Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 1,690 Auto Allowance - HR Manager ($120/mo) 1,440 Mileage Reimbursement -HR Technician 250 Education & Training (42340) Amount Budgeted: 10,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, ELSA Training, Workplace Violence, CITYWIDE TRAINING 10,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 3,000 Citywide Account ($1,500/Employee) Estimated Participation: 2 Employees 3,000 Pre-employment Screening (42345) Amount Budgeted: 7,000 Live Scan (Fingerprinting) Fingerprinting for Contract Class Instructors 2,000 Pre -Employment Physicals 5,000 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Amount Budgeted: 1,500 Section 125 Benefits - Admin Charges 1,500 Employee Recognition Program (42347) Amount Budgeted: 3,000 Employee Appreciation Event/Recognition Program 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Bilingual Pay Testing Svcs 250 Background Investigations Temp Clerical Svcs - various departments 1,500 27 rcvo ESTIMATED Q E 4 FY 2015-16 OEPARnAERn Admin&.Support '< Owl Sib :::: HR Safety Prog ORGANIZATION #i 001=4085 - ZJ Ct:_. 42315 FY 2013.14 FY 2014-15 FY 2014-15 FY 2015-16 500 ActuaO Adjusted Projected Proposed SUPPLIES 500 42325 Meetings 41200 Operating Supplies 500 500 500 41300 Small Tools & Equip 7,500 7,500 10,450 TOTALSUPPL9ES - 8,000 8,000 10,950 - ZJ Ct:_. 42315 Membership & Dues 1,000 1,000 500 42320 Publications 500 500 500 42325 Meetings 1,000 1,000 1,000 42340 Education & Training 5,000 5,000 2,500 42347 Employee Recognition Prgm. 500 500 500 TOTAL OPERATING EXP. - 8,000 8,000 5,000 PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS 1,500 1,500 1,500 1,500 1,500 1,500 - 17,500 17,500 17,450 BUDGET DISCUSSION TOTAL BUDGET $17,450 SUPPLIES Operating Supplies (41200) Amount Budgeted: 500 Miscellaneous office supplies 500 Small Tools & Equipment (41300) Amount Budgeted: 10,450 Small Tools & Equipment 8,000 Safety Boots (7 pairs - CS, PW) 2,450 OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 500 500 Publications (42320) Amount Budgeted: 500 500 Meetings (42325) Amount Budgeted: 1,000 1,000 Education & Training (42340) Amount Budgeted: 2,500 2,500 Employee Recognition Program (42347) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 rgonomics u y m CITY OF DIAMOND BA ESTIMATED R FY 2015-16 CONTRACT SERVICES 45000 Contract Services 19,056 27,000 27,000 27,000 TOTAL CONTRACT SVCS. 19,056 27,000 27,000 27,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 114,433 - - 114,433 - - -. DIVISION TOTAL 962,660 893,440 891,886 929,111 30 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries . 314,909 329,625 332,000 326,610 40020 Over -Time Wages 3,026 1,500 500 500 40070 City Paid Benefits 3,372 3,644 3,300 3,652 40080 Retirement 49,695 57,635 55,000 57,056 40083 Worker's Comp. Exp. 4,853 4,665 4,800 4,684 40084 ShorULong Term Disability 1,817 1,950 1,700 1,941 40085 Medicare 4,455 4,635 4,800 4,613 40090 Benefit Allotment 35,438 36,936 36,936 38,556 TOTAL PERSONNEL 417,565 440,590 439,036 437,611 SUPPLIES 41200 Operating Supplies 22,903 20,500 20,500 20,500 41300 Small Tools & Equipment 3,130 3,250 3,250 3,300 TOTAL SUPPLIES 26,033 23,750 23,750 23,800 OPERATING EXPENDITURES 42124 Technology - 2,400 2,400 2,400 42125 Telephone 2,400 1,100 2,400 2,400 42205 Computer Maintenance 205,620 210,800 - 210,800 241,300 42315 Membership & Dues 1,847 1,800 1,900 1,900 42320 Publications 238 200 200 200 42325 Meetings 777 1,300 1,000 1,000 42330 Travel -Conferences 3,100 4,200 3,200 4,200 42335 Travel -Mileage & Auto Allow -3,108 3,200 3,200 3,200 42340 Education & Training 2,107 2,600 2,500 2,600 TOTAL OPERATING EXP. 219,197 227,600 227,600 259,200 PROFESSIONAL SERVICES -----r4D0a---ProfessionafSerwces - -- - - 1-16266 -120,-SM - ---120,500 124,500 44030 Prof Svcs -Data Processing 50,110 54,000 54,000 57,000 TOTAL PROF SVCS 166,376 -174,500 174,500 181,500 CONTRACT SERVICES 45000 Contract Services 19,056 27,000 27,000 27,000 TOTAL CONTRACT SVCS. 19,056 27,000 27,000 27,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 114,433 - - 114,433 - - -. DIVISION TOTAL 962,660 893,440 891,886 929,111 30 TOTAL BUDGET Personnel (40010-40093) Full Time: Info Systems Director Network/Systems Administrator IS Support Technician " Amount Budgeted: 0.85 FTE 0.95 FTE 0.90 FTE 2.70 FTE 437,611 Supplies (41200) Amount Budgeted: 20,500 Office Supplies 1,000 Toner for Printers 17,500 Ultrium Tapes & Cleaning Tapes 500 Mixed Transfer Media 500 Misc Software 1,000 Small Tools & Equipment (41300) Amount Budgeted: 3,300 Departmental Cable/Network Tools 300 Spare Computer Parts 1,000 Health or Safety Ergonomic Devices 1,000 Misc Furniture (Cabinets, shelves, etc.) 0 Misc Equipment 1,000 - OPERATING EXPENDITURES Technology (42124) Technology Allowance (2) Amount Budgeted: 2,400 ,t,t Telephone (42125) Amount Budgeted: 2,400 Wireless cards (Remote Access & Support) (2) 2,400 Computer Maintenance (42205) Amount Budgeted: 241,300 Software Maintenance: 1,000 Departmental Applications 200 Municipal Software (CityView-Dev. Svcs w/Portal) 28,000 Finance - Pentamation - PLUS and GRS - 36,000 Sympro Treasury Mgmt Software 4,200 Document Imaging - Laserfiche (CM) 5,500 Recreation -Vermont Systems RecTrac 6,000 NeoGOV (HR Applicant Tracking) 2,500 GovIS (Contract Management Software) - 4,000 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker (PW) 1,000 Industry Weapon (PIO Video Displays) 4,000 VISCO (Visual Info Sys - Library Sign) 500 City Clerk- FastTrack (ggone software) 100 E -Government Verisign SSL carts (renewal 3 sites x2 domains) 6,000 eEye (Secure [IS) (3 Sites) 1,000 Domain Name Registration (WWW domains -4) 200 Domain Name Registration (.Gov Domain) 200 Domain Names (DBC - New) 200 Parcel Quest (Community Developement) 2,500 31 BUDGET FY -i6 Page 2 E -Government (con't) WebTrends (DMZ Tracking SW) 900 123Stat Web Traffic Monitoring 200 DataQuick (Parcel Data) GIS Maintenance (ESRI - 40% in Fund 1 Telephone Message on Hold Recordings (Phone) Network/Utilities Microsoft Annual Enterprise Software Agreement TracklT (Knowledge Base & Maint) TracklT (Deploy) eEye (IRIS - Web Server Secuirty) Anixis (UAF - Account Managment) GFI Languard (Cleverbridge) Faronics Deep Freeze (Willow Room Images) Server and Desktop Imaging software Symantec BackupExec (Backup SW) Nessus (Tenanble Network Secuirty) Orion Solarwinds Engineer (1yr Maint.) Orion Solarwinds Log & Event Mgr Altima (NetZoom - Visio Stencils) BetondTrustAnti-Virus (e-mail) Barracuda - (Anti -Spam SW) Symantec Recovery Server (25 Servers) CANVAS (Immunity Solutions - Scanner) Retina - Annual Maint. (Vulenerability Mgmt) Hyena AD Manager (AD Tool) Trsutwave - Web Mgmt & Reporting (SW) Trustwave - WF 300 Marshall (Internet Control) Hardware Maintenance'. CiscoNetwork Equipment (part in 118) F5 - VPN (Vendor and IST Staff use) FATPipe - Load Balancers Barracuda (Message Acheiver HW Maint.) Hewlett Packard Tape Libraries (Qty. 2) Fluke Annual Maint (Network Tool) Trustwave R3000 - HW (2) (Software above) Eaton UPS HP Server Extended Support (Servers) Raritan KVM/IP Console 3,000 7,600 1,000 21,500 3,000 700 300 200 1,500 300 1,400 7,200 1,200 1,700 1,600 700 3,400 2,500 4,800 3,500 2,700 400 2,500 2,500 33,200 2,500 4,000 2,500 7,500 1,300 2,000 3,000 3,300 2,000 Membership and Dues (42315) Amount Budgeted: 1,900 MISAC (Dir, Network Engr.) 500 MISAC (Best Practices Department Review) 200 ISC2 & Information Systems Security Assoc (ISSA) 300 IEEE 300 ASIS (Information Security) 200 ISACA 200 PMI (Management) 200 Publications (42320) Amount Budgeted: 200 Windows IT Security Newsletter 200 32 r BUDGET y it R. FY 15-16 3 Meetings (42325) Amount Budgeted: 1,000 City Staff Training (4 to 6 Events Per Year) 400 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 Travel -Conferences (42330) - Amount Budgeted: 4,200 MISAC Annual Conference (1 - Monterey, CA) 1,000 Security Conference (1 - Las Vegas, NV) 1,600 GTC West (1 - TBD, CA) 600 ESRI - Users conference (1 - San Diego, CA) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) Amount Budgeted: 2,600 On -Line Microsoft Training (HALO Annual Subscription) 600 Microsoft/Prometric Education/Exam Vouchers 1,250 Cisco/PearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 124,500 Microsoft Support 2,500 CityView Consulting (Go -Live & SOL DBA) 75,000 GIS Consulting (Comdyn) 35,000 Network Engineering & Security Consulting (ComDyn) 12,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 57,000 TelePacific (7 MB Data Line - Source 1) 10,500 _- --- Time-Warner(1DNFData-line=Sourca-2 — — -._. -- _ ....15;500 Cartegraph Hosting (formerly Gov Partners) 10,500 Web Off -Site Hosting (Vision Internet) 3,000 Internet Streaming Svcs (Granicus) 17,500 CONT GTSEl2eJlGES Contract Services (45000) Amount Budgeted: 27,000 Service Contract - Printers PM Service (City Wide) 10,000 123Stat (Webtrac monitoring) 1,500 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 10,000 ESRI - Online GIS Data Services 1,000 Phone System Support & Maint 2,500 CAPITAL OUTLA!` _ Misc 33 T If DEPARTftIENT Rdmin &:5upport DIVISION General Govt ORGANI�ATION��: 009 =4D9D CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL 329,400 347,850 337,850 327,770 BE FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40086 Post Retirement Benefits 7,972 7,200 7,200 7,500 40093 Benefits Adm/Unemploymt - TOTAL PERSONNEL 7,972 7,200 7,200 7,500 SUPPLIES 41200 Operating Supplies 18,485 19,000 16,000 16,000 41300 Small Tools & Equipment 500 41400 Promotional Supplies 2,199 4,000 3,000 3,000 TOTAL SUPPLIES 20,684 23,000 19,000 19,500 OPERATING EXPENDITURES 42100 Photocopying 13,167 12,500 12,500 13,000 42110 Printing 6,673 16,000 13,000 11,000 42113 Engraving Svcs 1,335 2,000 2,000 2,000 42115 Advertising 402 - - - 42120 Postage 27,097 24,000 24,000 27,000 42125 Telephone 35,265 36,000 36,000 36,000 42128 Banking Charges 12,751 -13,500 10,500 12,500 42130 _Rental/Lease of Equipment 140 500 500 500 42140 Rental/Lease of Real Prop 36,760 44,800 44,800 45,870 42200 Equipment Maintenance 9,191 9,000 9,000 5,000 42210 Maint. of Grounds/Bldgs 220 - - - 42310. Fuel 3,549 5,000 5,000 - 42315 Membership & Dues 37,092 37,700 - 37,700 37,100 42320 Publications 1,397 - 1,350 1,350 1,000 42325 Meetings 14,766 15,500 15,500 4,000 42330 Travel- Conferences 183 - - - 42395 Misc Expenditures _.. _ 1,007 - - TOTAL OPERATING EXP. 200,995 217,850 211,850 194,970 PROFESSIONAL SERVICES 44000 Professional Services 71,590 99,800 99,800 105,800 44010 Prof Svcs-Acctg & Auditing 27,909 - - TOTAL PROF SVCS 99,499 99,800 99,800 105,800 CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL 329,400 347,850 337,850 327,770 BE BUDGET DISCUSSION TOTALBUDGET0 Personnel (40010-40093) Amount Budgeted: 7,500 Health Benefit - Retiree Medical ($125/Mo-5 Retirees) 7,500 Operating Supplies (41200) Amount Budgeted: 96,000 General Supply Room & Kitchen Supplies 16,000 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc 500 Promotional Supplies (41400) Amount Budgeted: .3,000 City Pins 1,000 City Tiles 2,000 OPERATING EXPENDITURI=S Photocopying (42100) Amount Budgeted: 13,000 Xerox copy charges 13,000 Printing (42110) Amount Budgeted: 11,000 Blueprint Reproduction, certificate covers 11,000 business cards, etc. Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 - _ Postage (42120) noun dgeted: 27,000 City-wide postage charges including Fed -Ex 27,000 Various noticing. Telephone (42125) Amount Budgeted: 36,000 City Hall Phones 36,000 Banking Charges (42128) Amount Budgeted: 12,500 Banking Charges 12,500 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment 500 Rental/Lease of Real Prop (42140) Amount Budgeted: 45,870 Storage Unit Rents 19,700 AQMD Facilities Lease 26,170 ($2,153.78/mo. for 6 mos., $2,207.62/mo for 6 mos.) Equipment Maintenance (42200) Amount Budgeted: 5,000 Pool Cars (Moved to Fund 520) Blueprint Machine Maintenance 2,000 Office Equipment Maintenance Pool Vehicles (Moved to Fund 520) Amount Budgeted: 35 3,000 BUDGET DISCUSSION M i =1 Membership & Dues (42315) Amount Budgeted: 37,100 League of California Cities 17,500 League of California Cities - LA Division 1,600 CCCA 4 500 SGVCOG 5,000 SCAG 6,000 WCCA 500 Misc - 2,000 Publications (42320) Amount Budgeted: - 1,000 Newspapers/Misc. 1,000 Meetings (42325) Amount Budgeted: 4,000 Delegations 1,000 Legislative Dinners 1,000 Misc Meetings 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 105,800 Property Tax Admin - LA County 65,000 - AV Svcs - City Council Meetings 5,000 Courier Services - DB Center & City Hall 10,800 Misc 25,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - Misc CDR ESTIMATED EXPENDITURES 48220 Fvrnkur*/FixturooOele FY 2015-16 41.202 20.000 10\000 46410 Capital Improvements 29,716 180030 FY 2013-14 FY 2014-15 FY2014-15 FY 2015-16 222,032 Adn| Adjusted Projected Proposed PERSONNEL SERVICES 743,858 502,390 40010 Salaries 49.005 91`522 91,522 59.542 40020 0yepTimeVVaUoo 0.887 7.200 7.200 2.000 40070 City Paid Benefits 1.150 1.758 1.758 1.807 40080 Retirement 7.822 10.503 18,603 10,579 40083 Worker's Comp. Exp. 1.671 2.740 2.740 1.770 40084 Short/Long Term Disability 314 550 550 350 40085 kKoUinaro 878 1,396 1.395 950 40090 Benefit Allotment 12,340 19,176 19,176 11,376 TOTAL PERSONNEL 80.567 140.858 140.050 87,589 - SUPPLIES 41200 Operating Supplies 24.010 31.000 31.000 30.050 41300 Small Tools &Equip 1,634 1,500 1,500 1,500 TOTAL SUPPLIES 25.844 31,500 32.500 32.150 OPERATING EXPENDITURES 42125 Telephone 1.004 1.830 1.830 2.000 42120 Utilities 107.888 100.500 100.500 103.230 42130 Rental/Lease ofEquipment 4.500 4.500 4.500 42210 MuinLofGrounds/Bldgs 172.732 179.340 179.340 180.521 42310 Fuel 2000 TOTAL OPERATING EXP. 341.502 346.170 348.170 352.251 PROFESSIONAL SERVICES 44880 Professional Services (858) 23,500 23,500 1,500 TOTAL PROF SVCS (058) 28.500 23.500 1,500 - ,anj-o0NTRACTS50V|CBS CONTRACT SERVICES 45�X}VCS-Community Svcs 2,521 TOTAL CONTRACT SVCS. 1,521 CAPITAL OUTLAY 48220 Fvrnkur*/FixturooOele 12.387 41.202 20.000 10\000 46410 Capital Improvements 29,716 180030 180,830 18,900 42,103 222,032 200,830 28,900 DIVISION TOTAL 492,479 765,060 743,858 502,390 37 BUDGET D DISCUSSION PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 87,589 Full Time: Operating Supplies (41200) Amount Budgeted: Facilities Maintenance Supervisor 0.40 FTE _ Senior Maintenance Worker 0.40 FTE 2nd Floor 5 days/wk @ $1600/mo 0.80 FTE Over -Time Wages Amount Budgeted: OPERATING EXPENDITURES 180,521 Building Maintenance Contract Operating Supplies (41200) Amount Budgeted: 78,000 30,650 Cleaning/Restroom Supplies 13,150 2nd Floor 5 days/wk @ $1600/mo Electrical/Lighting Supplies (Replace Additional. Ballasts) 8,000 Full Time Porter 6 days/wk @ $3100/mo Hardware Supplies 4,000 Gateway Corporate Center Association Dues ($1,785/mo) Painting Supplies 1,000 Glass Repair 1,000 Replacement Flags -- every 3 months 3,500 Small Tools & Equipment (41300) Amount Budgeted: Clima-Tech (Server Room HVAC Service) 1,500 Tools for City Hall Maintenance 1,500 4,200 Telephone (42125) Trane (HVAC Equipment Service) 2,000 Verizon 2,000 500 Utilities (42126) Amount Budgeted: Carpet Cleaning (Quarterly) -- 1st & 2nd Floor 163,230 Electricity -- $11,995/mo (5.0% increase per SCE) 143,950 Water -- $662/mo (5% increase per WVWD) 7,940 Gas--$945/mo 11,340 Rental/Lease of Equipment (42130) 4,500 Rental Equipment 4,500 Maint. Grounds/Bldgs (42210) Amount Budgeted: 180,521 Building Maintenance Contract 78,000 1st Floor 6 days/wk @. $1800/mo 21,600 2nd Floor 5 days/wk @ $1600/mo 19,200 Full Time Porter 6 days/wk @ $3100/mo 37,200 Gateway Corporate Center Association Dues ($1,785/mo) 21,420 Elevator Inspections/Repairs 10,000 Landscape Maintenance Contract 13,936 HVAC Maintenance and Repair 15,000 Clima-Tech (Server Room HVAC Service) 5,000 Trane (Building Automation System) 4,200 Trane (HVAC Equipment Service) 5,300 Stanley Louis (Boiler Service) 500 Carpet Cleaning (Quarterly) -- 1st & 2nd Floor 16,940 Electrical Services 1,000 Indoor Plant Maintenance -- 1st & 2nd Floors 6,500 Pest Control Services 2,300 Roofing Maintenance/Service 2,000 Generator Service -- City Hall 1,500 Security/Panic Button Monitoring Service 1,500 Parking Lot Lighting Monthly Maintenance 1,500 Pressure Washing Service 500 Doors, Locks, & Keys 500 38 1141 W6WK61 aA FAA I;*Ty :i; BUDGET DISCUSSION =1 Maint. Grounds/Bldgs (42210) (con°t) Backflow Inspections/Repairs 500 Window Washing 3,100 Automatic Sliding Doors -- Maint. 1,100 Emergency Generator Security Monitoring 225 Plumbing Services 1,000 Power Clean 1st Floor Restroom Tile 2,000 Fuel (42310) Amount Budgeted: 2,000 Fuel for City Hall Emergency Generator 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount. Budgeted: - 1,500 Annual Server Room Fire/Test 1,500 CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 10,000 Various FF&E 10,000 Capital Improvements (46410) Amount Budgeted: 18,900 Remodel Conference Room 250 4,500 City Hall First Floor Lobby Signage 14,400 KH DEPARTMENT::Admin &;Support .< DIVISION: Public Information OR6P.NIZATIaIV:ii: 00't-4095 -� 41200 Operating Supplies FY 2013-14 FY 2014.15 FY 2014-15 FY 2015-16 41300 Small Tools & Equipment Actual Adjusted Projected Proposed PERSONNEL SERVICES Promotional Supplies 47,103 13,500 13,500 40010 Salaries 195,605 219,124 223,000 239,773 40020 Overtime Wages 4,757 5,000 5,000 5,500 40070 City Paid Benefits 2,648 3,301 3,100 3,308 40080 Retirement 33,003 39,513 38,000 41,551 40083 Worker's Comp. Exp. 4,050 4,781 4,500 4,943 40084 Short/Long Term Disability 1,261 1,337 1,250 1,413 40085 Medicare 3,125 3,426 3,575 3,608 40090 Benefit Allotment 28,269 34,176 34,176 35,676 - TOTAL PERSONNEL 272,718 310,658 312,601 335,772- 41200 Operating Supplies 5,998 2,500 2,500 3,500 41300 Small Tools & Equipment 1,549 5,200 5,200 3,800 41400 Promotional Supplies 47,103 13,500 13,500 20,200 TOTAL SUPPLIES 54,650 21,200 21,200 27,500 OPERATING EXPENDITURES 42110 Printing 3,729 26,500 26,500 98,000 42112 Photography 1,277 1,650 1,650 1,500 42115 Advertising - 42,290 33,500 33,500 49,500 42120 Postage 29,450 59,450 59,450 58,500 42124 Technology - 1,200 1,200 1,200 42125 Telephone 519 - - - 42315 Membership & Dues 1,440 1,700 1,700 1,735 42320 Publications - 150 150 150 42325 Meetings 69 - - 42330 Travel -Conferences 3,471 4,800 4,800 7,450 42335 Travel -Mileage & Auto Allow 1,458 1,700 1,700 1,800 42340 Education&Training 254 1,500 1,500 390 TOTAL OPERATING EXP. 83,957 132,150 132,150 220,225 PROFESSIONAL SERVICES 44000 Professional Services 203,646 141,252 141,252 90,000 203,646 141,252 141,252 90,000 CONTRACT SERVICES 45000 Contract Services 5,629 15,500 15,500 18,000 TOTAL CONTRACT SVCS. 5,629 15,500 15,500 18,000 CAPITAL OUTLAY 46250 Misc Equipment 30,941 10,108 10,108 - TOTAL CAPITAL OUTLAY 30,941 10,108 10,108 - - DIVISION TOTAL 651,541 630,868 632,811 691,497 E1 CITY OF DIAMOND BAR BUDGET F Y16_16 Y 16-16 Personnel (40010-40093) Amount Budgeted; 335,772 Public Information Manager Public Information Coordinator Media Specialist Total 0.90 FTE 0.70 FTE 0.90 FTE 2.50 FTE SUPPLIES Supplies (41200) Amount Budgeted: 3,500 Misc Div Supplies 3,500 Small Tools & Equipment Amount Budgeted: 3,900 Misc A/V equipment replacement 1,500 Replacement Banner Stands - (6) 1,200 Additional City Branded Table Covering 600 Replacement Literature Holders 500 Promotional Supplies (41400) Amount Budgeted: 20,200 City Events 8,000 Misc Community Events 2,500 Employee Shirts 3,200 City Branded Items 4,000 DBC Branded Items - 2,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 98,000 Newsletter & Recreation Guide (12) 64,000 Additional City -Wide -Misa.Melings{3j--- — --- — -- - - 12,000- -- --- -- - - Speciality Production (banners and display boards) 4,000 Annual City Calendar/Services Guide 12,000 Miscellaneous Printing 6,000 Photography Services (42112) Amount Budgeted: 1,500 Stock Photography Subscription 500 Image Scanning & Adjustments 1,000 Advertising (42115) - Amount Budgeted: 49,500 Local Print Publications 13,000 Diamond Bar Center- online & print 30,000 Miscellaneous Advertisements 6,500 Postage (42120) Amount Budgeted: 58,500 City Newsletter & Recreation Guide Bulk Mail (12) 44,000 Business Reply Mail Account 2,000 Annual Permit Fees (BRM, Bulk, Standard, & First Class) 1,500 Miscellaneous Mass Mailing - Bulk Permit 11,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - PI Manager 1,200 LE CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 15-16 Membership and Dues (42315) Amount Budgeted: 1,735 CAPIO Membership (3) 700 3CMA Agency Membership (3) 830 CA Society of Archivists (1) - 45 SCANATOA (2) 160 Publications (42320) Amount Budgeted: 150 Reference materials 150 Travel -Conferences (42330) Amount Budgeted: 7,450 CAPIO Annual Conference (2) - Northern California 3,500 3CMA Conference (1) - Atlanta, GA 2,500 NAB Show (1) - Las Vegas, NV 1,200 SCANATOA (1) Conference - Santa Monica, CA 250 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,800 Auto Allow - Pub Info Mgr ($120/mo) - 1,450 Meeting & training attendance 350 Education and Training (42340) Amount Budgeted: 390 CA Society of Archivists Workshop - Los Angeles, CA 150 SCANATOA Meetings & Workshops - Los Angeles, CA 240 PROFESSIONAL SERVICES - Professional Services (44000) Amount Budgeted: 90,000 City Newsletter Design - DB Connection 15,000 Community Recreation Guide Design 20,000 Graphic Design Services - Misc 9,000 Annual Calendar & Services Guide Design 7,500 - Special Event Advertisements Design 4,500 Photo Contest Design Services - 1,500 -- — Bridal Show -Design services -- — -- — ------2-,500— 500—DBC DBC Marketing Materials Design 8,500 History Project Display Design - portable signage 1,500 -- Photographer Services 800 Videographer Services 3,500 Translation Services 1,200 State of the City Event Rentals & Display 6,500 Graphic Design - DB Design Standards Manual - 6,500 Graphics, Video, & Music Subscriptions 1,500 Contract Services (45000) Amount Budgeted: 18,000 AV Maintenance Support Services 5,000 Smartphone App Monthly Maintenance 1,000 CMS Annual Maintenance/Hosting website 12,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: - EVA CITY DIAMOND BA -STIMATEjr EXPENDITURES 6 DEPARTMENT, Rdmin &Support DIVISION. Econ Development: ORGANI�ATIOPI #i 001+4096 PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 45000 Contract Services 7[yJ&1Cr0Ic1�IIYrt]IY\� 56,100 283,927 283,927 200,000 56,100 283,927 283,927 200,000 12,000 12,000 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 12,000 12,000 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 82,546 83,799 85,000 80,126 40020 Over Time Wages 210 500 250 - 40070 City Paid Benefits 664 622 650 623 40080 Retirement 12,942 14,119 13,500 13,586 40083 Worker's Comp. Exp. 1,110 1,566 1,200 1,515 40084 Short/Long Term Disability 367 478 350 462 40085 Medicare 1,185 1,139 1,250 1,102 40090 Benefit Allotment 6,284 5,520 5,520 5,760 TOTAL PERSONNEL 105,308 107,743 107,720 103,175 OPERATING EXPENDITURES 42315 Membership & Dues 50 1,500 1,500 1,500 TOTAL OPERATING EXP. 50 1,500 1,500 1500 PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 45000 Contract Services 7[yJ&1Cr0Ic1�IIYrt]IY\� 56,100 283,927 283,927 200,000 56,100 283,927 283,927 200,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 173,458 405,170 405,147 316,675 43 CITY OF DIAMOND BAR R BUDGET DISCUSSION TOTAL BUDGET $316,675 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 103,175 Full Time City Manager 0.20 FT Com Dev Director 0.20 FT 0.40 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 ICSC 1,500 PR FESSiONAL SERVICES Professional Services (44000) Amount Budgeted: 200,000 Property Appraisals - Economic Development Consultants (Real Estate Advisors, Financial, Land Use) Economic Development - Studies, Services Marketing material 200,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 CITY OF DIAMOND - :Ais EXPENDITURESESTIMATED FY 2016-16 CAPITAL OUTLAY 46230 Computer Equip -Hardware - - - - 46240 Communications Equipment - - - 46250 Misc Equipment - 7,500 - 7,500 - 7,500 - 7,500 DEPARTMENTTOTAL 5,595,721 6,342,540 5,949,785 6,536,798 FY 2013-14 FY 2014.15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Adopted SUPPLIES 41200 Operating Supplies 11,482 14,000 12,500 14,000 41300 Small Tools & Equipment - 500 - 1,000 TOTAL SUPPLIES 11,482 14,500 12,500 15,000 OPERATING EXPENDITURES - 42125 Telephone 6,605 5,690 5,190 6,200 42126 Utilities 250 4,350 4,350 4,350 42130 RentallLease- Equipment 945 1,500 1,500 1,500 42140 Rental/Lease - Real Prop 540 150 150 150 42200 Equipment Maintenance 5,795 1,500 700 4,500 42315 Membership & Dues 2,866 3,200 _ 3,200 - 3,200 42325 Meetings 6,917 4,000 3,875 10,000 42330 Travel- Conference/Researct 248 - - - 42340 Education & Training 726 1,000 1,000 2,000 42361 Criminal Apprehension Awd 8,941 15,000 2,000 10,000 42363 Public Safety Outreach - - - 5,500 TOTAL OPERATING EXP. 33,833 36,390 21,965 47,400 PROFESSIONAL SERVICES 44000 Professional Services -31,583 32,000 31,583 32,000 TOTAL PROF SVCS 31,583 32,000 31,583 32,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,106,004 5,753,640 5,458,308 5,975,816 45402 CS -Sheriff /Special Evts 127,783 176,010 132,000 142,800 45403 Contract Svcs -Animal Cntrl 119,667 125,000 121,000 123,282 45404 Contract Services -Fire Dept 7,359 7,500 7,359 7,500 _..45405 _ CS -Parking Citation. Admin _ 33,167-__ ,35,I10Q _ __ _. 23,700._. _ _ _.. 30,000 45406 CS - Wild Animal Cntrl - 820 15,000 1,000 7,500 45410 CS -Crossing Guard Svcs 124,023 140,000 140,370 148,000 TOTAL CONTRACT SVCS. 5,518,823 6,252,150 5,883,737 6,434,898 CAPITAL OUTLAY 46230 Computer Equip -Hardware - - - - 46240 Communications Equipment - - - 46250 Misc Equipment - 7,500 - 7,500 - 7,500 - 7,500 DEPARTMENTTOTAL 5,595,721 6,342,540 5,949,785 6,536,798 z WTIMVlw ESTIMATED EXPENDITURES IFY -' DIVISION TOTAL 5,407,992 6,125,150 5,759,078 6,323,116 sm FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Adopted SUPPLIES 41200 Operating Supplies 419 3,500 2,500 3,500 41300 Small Tools & Equipment - 500 - 1,000 TOTAL SUPPLIES 419 4,000 2,500 4,500 OPERATING EXPENDITURES 42125 Telephone - 500 - 500 42200 Equipment Maintenance 5,795 - 1,000 200 1,000 42325 Meetings 1,612 - - 5,000 42330 Travel-Conference/Research 248 - - - 42361 Criminal Apprehension Awd 8,941 15,000 2,000 10,000 42363 Public Safety Outreach - - - 5,500 TOTAL OPERATING EXP. 16,596 16,500 2,200 22,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,106,004 5,753,640 5,458,308 5,975,816 45402 CS-Sheriff/Special Evts 127,783 176,010 132,000 142,800 45405 CS -Parking Citation Admin 33,167 35,000 23,700 30,000 45410 CS -Crossing Guard Svcs 124,023 140,000 140,370 148,000 TOTAL CONTRACT SVCS. 5,390,977 6,104,650 5,754,378 6,296,616 DIVISION TOTAL 5,407,992 6,125,150 5,759,078 6,323,116 sm a to BUDGET DISCUSSION -'p r[SWa-allI= Operating Supplies (41200) Amount Budgeted: 3,500 Fingerprinting Program Supplies 3,500 Parking Citations Small Tools & Equipment (41300) Amount Budgeted: 1,000 1,000 Telephone (42125) Amount Budgeted: 500 Telephone Contr Law Enf Units 500 FY 15-16 Equipment Maintenance (42200) Amount Budgeted: 3,600,951 1,000 Radar Equipment, Misc 1 1,000 263,498 Meetings (42325) Amount Budgeted: 935,308 5,000 Boosters/Public Safety Appreciation 1 5,000 253,002 Criminal Apprehension Award (42361) Amount Budgeted: 215,582 10,000 Criminal Apprehension Award 1 10,000 57,958 Public Safety Outreach (42363) 5,500 Graphic Design ServicesNideographer 5,500 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 5,975,816 Type of Service Contr Law Enf Units FY 14-15 FY 15-16 ----- -Ona-Man 56 -hour.--. - - -_._ _. 10---.- --- 3,600,951 -_ 3,688,&7-5- - One -Man 40 Hour 1 257,212 263,498 One -Man 40 Hour No Relief (Spc. Prob.) 4 935,308 958,174 Motor Deputy 1 247,093 253,002 Motor Sergeant 1 215,582 221,645 Community Service Assistant w/Vehicle 1 58,831 57,958 Law Enforcement Technician 1 84,462 86,968 Narcotics Deputy (STAR) 1 132,905 107,342 Total Sheriffs Personnel: 5,637,562 5,532,344 Liability Trust Fund @ 6% - 221,294 338,254 5,753,638 5,975,816 Costs above include 2.5% contract increase from FY 14-15 actual rates. CS -Sheriff /Special Svcs. (45402) Amount Budgeted: 142,800 City Special Events (Moved to Recreation Budget) - Calvary Chapel 110,000 Fingerprint Program 10,000 Street Sweeping Backfill 8,800 Various Special Patrols 10,000 Helicopter Patrol (As Needed/4 hrs. per month) 4,000 CS -Parking Citation Admin (45405) Amount Budgeted: 30,000 DataTicket 30,000 CS -Crossing Guard Svcs (45410) - Amount Budgeted: 148,000 17 crossing guard locations 148,000 Mo fir. ` EXPENDITURESESTIMATED FY 2016-16 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42325 Meetings TOTAL OPERATING EXP FY 2013.14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Adopted 786 1,000 500 1,000 786 1,000 5,305 4,000 3,875 5,000 5,305. 4,000 3,875 5,000 6,091 5,000 4,375 6,000 EF •1011 r r • �, -• �.. BUDGET DISCUSSION FY1 6-16 TOTAL BUDGET $6,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Includes uniforms 1,000 Small Tools & Equipment (41300) Amount Budgeted: OE�E TING EXREhILiITtJC2E3 Meetings (42325) Amount Budgeted: 5,000 Various 1,000 Annual Volunteer Recognition Dinner 4,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 is FY 2013-14 FY 2014.15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Adopted CONTRACT SERVICES 45404 Contract Services -Fire Dept 7,359 7,500 7,359 7,500 TOTAL CONTRACT SVCS. 7,359 7,500 7,359 7,500 CAPITAL OUTLAY 46250 Misc Equipment - 7,500 - 7,500 - 7,500 - 7,500 DIVISION TOTAL 7,359 15,000 7,359 15,000 is KINIVA0 1 �� BUDGET DISCUSSION 6 a iE CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 7,500 7,500 51 j AL . EXPENDITURESESTIMATED FY 2015-16 M FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Adopted CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 119,667 125,000 121,000 123,282 45406 CS - Wild Animal Control 820 15,000 1,000 7,500 TOTAL, CONTRACT SVCS. 120,487 140,000 122,000 130,782 DIVISION TOTAL 120,487 140,000 122,000 130,782 M CITY OF DIAMOND ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY15-16 AmountMINKIffig CS -Animal Control (45403) Budgeted: Control1VHS Contract Services 123,282 CS - Wild Animal (4 5406) Budgeted00 Coyote Control 7,500 53 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 42130 Rental/Lease - Equipment 42140 Rental/Lease - Real Prop 42200 Equipment Maintenance 42315 Membership & Dues 42340 Education & Training 150 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS FY 2013.14 FY 2014-15 FY 2014-15 FY 2015.16 Actual Adjusted - Projected Adopted 10,277 9,500 9,500 9,500 6,605 5,190 5,190 5,700 250 4,350 4,350 4,350 945 1,500 1,500 1,500 540 150 150 150 - 500 500 3,500 2,866 3,200 3,200 3,200 726 1,000 1,000 2,000 11,932 15,890 15,890 20,400 31,583 32,000 31,583 32,000 31,583 32,000 31,583 32,000 53,792 57,390 56,973 61,900 all ! is BUDGET SK FY1 5-16 TOTAL BUDGET $61,900 SUPPLIES Operating Supplies (41200) Amount Budgeted: 9,500 Sand and Bags for Fire Stations 2,500 EOC Equipment & Suplies 7,000 Tools & Equipment (41300) Amount Budgeted: LIA Telephone (42125) Amount Budgeted: 5,700 4 Emergency phones @ approx.$30/mo 1,500 5 Satellite Phones ($62.5 per month) 4,200 Utilities (42126) Amount Budgeted: 4,350 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) 3,850 Rental/Lease - Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 3,500 Maintenance of EOC/Equipment 500 AED Maintenance 3,000 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) Amount Budgeted: 2,000 Emergency Preparedness Staff Training 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 32,000 Connect CTY Services 32,000 55 ESTIMATED EXPENDITURES FY 6 ........... DEPARTMENT:::,: Com Development: DIVISION: Summary ORGANIZATION #: 001-5210 to 5230:: FY 2013.14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PERSONNEL SERVICES Printing - 3,800 4,100 40010 Salaries 590,215 638,607 635,000 686,500 40020 Over -Time Wages 4,136 5,000 5,000 5,000 40070 City Paid Benefits 7,496 10,464 9,000 10,486 40080 Retirement 98,366 115,154 109,000 111,328 40083 Worker's Comp. Exp. 10,387 11,003 11,000 11,791 40084 Short/Long Term Disability 3,652 3,896 3,500 4,140 40085 Medicare 8,791 9,675 9,600 10,256 40090 Cafeteria Benefits 95,255 108,168 108,500 112,968 1,000 TOTALPERSONNEL 818,298 901,967 890,600 952,469 all 41200 Operating Supplies 3,966 4,500 3,700 4,500 41300 Small Tools & Equipment 250 - 250 TOTAL SUPPLIES 3,966 4,750 3,700 4,750 42110 Printing - 3,800 4,100 8,500 42115 Advertising 1,581 3,500 3,000 6,000 42124 Technology - 1,200 1,200 1,200 42125 Telephone 519 - - - 42200 Equipment Maintenance 577 3,200 2,400 3,200 42310 Fuel 2,270 - 4,000 2,000 - 42315 Membership & Dues 2,882 2,400 2,400 3,200 42320 Publications 1,404 - 400 800 1,500 42325 Meetings 578 1,000 700 1,000 42330 Travel-Conferences/Research 7,976 10,775 9,200 18,000 42335 Travel -Mileage & Auto Allow 3,000 4,000 3,700 4,000 42340 Education & Training 5 1,400 400 1,800 TOTAL OPERATING EXP. 20,792 35,675 29,900 48,400 PROFESSIONAL SERVICES 44000 Professional Services 3,401 6,200 6,200 6,200 44100 Commission Compensation 4,160 5,000 5,000 5,000 44220 Planning - General Plan 68,146 25,000 2,500 10,000 44240 Prof Svcs - Environmental 2,025 5,000 2,500 5,000 44245 Prof Svcs- Landscape Arch - 1,000 - 1,000 44250 Planning - Projects 41,325 - - - TOTAL PROF SVCS 119,057 42,200 16,200 27,200 CONTRACT SERVICES 45201 CS -Bldg & Safety 444,685 626,053 859,600 532,000 45213 CS -Code Enforcement 246 1,900 1,400 2,000 45214 CS -Property Abatement - 1,500 3,000 3,600 45520 CS -Graffiti Removal 59,280 42,640 39,200 50,000 TOTAL CONTRACT SVCS. 504,211 672,093 - 903,200 587,600 CAPITAL OUTLAY 46200 Office Equipment - 3,000 - 3,000 - 3,000 - 3,000 DEPARTMENTTOTAL 1,466,324 1,659,685 1,843,600 1,623419 56 ESTIMATED EXPENDITURES FY 2016-16 DEPARTMENT: Cem Deilelopment. DIVfSION. ORGANIZATION-# 001:=5210 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PERSONNEL SERVICES Printing - 600 600 40010 Salaries 338,608 380,089 378,000 424,116 40020 Over -Time Wages 2,849 2,500 3,500 3,500 40070 City Paid Benefits 4,323 5,854 5,000 5,866 40080 Retirement 57,959 68,538 65,000 64,827 40083 Worker's Comp. Exp. 6,208 6,849 6,900 7,620 40084 Short/Long Term Disability 2,085 2,319 2,000 2,558 40085 Medicare 4,972 5,693 5,700 6,263 40090 Benefit Allotment 48,899 59,676 60,000 62,316 3,500 TOTAL PERSONNEL 465,903 531,518 526,100 577,066 SUPPLIES 41200 Operating Supplies 2,967 3,000 3,000 3,000 41300 Small Tools & Equipment - 250 - 250 TOTAL SUPPLIES 2,967 3,250 3,000 3,250 42110 Printing - 600 600 4,000 42115 Advertising 1,581 3,500 3,000 6,000 42124 Technology - 1,200 1,200 1,200 42125 Telephone 519 - - - 42315 Membership & Dues 2,682 2,000 2,000 2,800 42320 Publications 1,404 400 800 1,500 42325 Meetings 578 800 600 800 42330 Travel-Conferences/Research 4,942 6,075 6,000 12,500 42335 Travel -Mileage & Auto Allow 3,000 3,500 3,500 3,500 42340 .Education &Training 5 800 400 800 TOTAL OPERATING EXP. 14,711 18,875 18,100 33,100 44000 Professional Services 3,401 6,200 6,200 6,200 44100 Commission Compensation 4,160 5,000 5,000 5,000 44220 Planning - General Plan 68,146 25,000 2,500 10,000 44240 Prof Svcs - Environmental 2,025 5,000 2,500 5,000 44245 Prof Svcs -Landscape Arch - 1,000 - 1,000 44250 Planning - Projects 41,325 - - - TOTAL PROF SVCS 119,057 42,200 16,200 27,200 CAPITAL OUTLAY 46200 Office Equipment - 3,000 - 3,000 46220 Office Equipment -Furniture - - - - 3,000 - 3,000 DIVISION TOTAL 602,638 598,843 563,400 643,616 57 r.iTIFt.. Full-time Com Dev Director Sr. Planner Administrative Coordinator Associate Planner Assistant Planner PLANNING (001-6210) BUDGET DISCUSSION 0.50 FTE 1.00 FTE 0.90 FTE 1.00 FTE 1.00 FTE 4.40 FTE SUPPLIES Operating , 00; Amount Budgeted:it Operating Supplies 3,000 Small Tools & Equipment Amount Budgeted: 250 Small tools & Equipment 250 Printing (42110) Amount Budgeted:, 4,000 General Plan, Development Code, Maps, Public Information 4,000 Advertising (42115) Amount Budgeted: 6,000 Legal Ads - General Plan, Development Code, 4,000 Zone Change, Special Projects 2,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - CD Director 1,200 Membership & ■ - .it P etc 2,800 Publications (42320) Amount Budgeted: 1,500 Various 1,500 Meetings (42325) Amount Budgeted: 800 SGVCOG. Misc. 800 Travel -Conferences (42330) Amount Budgeted: 12,500 LCC Planning Commissioners Academy, Northern CA 2,500 APA National Conference, Phoenix (2) 6,000 California Chaoter APA Conference, Oakland (2) 4,000 Reimbursement 500 Auto Allow - Com Dev Director ( $250/mo) 3,000 58 PLANNING 00 Y BUDGET DISCUSSION 0 APA, REP, League of California Cities, UCLA Extension, Lorman 800 PRO Professional Services 4000 Budgeted: 6,200 Recording Secretary 6,200 Commission Compensation (44100) Amount Budgeted: 5,000 Planning Commission 5,000 Planning - General Plan (44220) Amount Budgeted: 10,000 Misc changes to the existing General Plan 10,000 Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental 5,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 Landscape Architecture 1,000 Office Equipment -Furniture (46220) Amount Budgeted: 3,000 Miscellaneous 3,000 a CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 1,001 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES .......................................... DEPARTMENT::.: Cnm Development?. DIVISION: Building: & Safety OEBGANIZATION�# 009-5220 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015.16 Actual Adjusted Projected Proposed 85,499 86,978 87,000 87,119 55 500 500 500 867 1,489 1,000 1,492 13,686 15,684 15,000 15,369 1,017 1,001 1,000 982 523 531 500 523 1,184 1,261 1,200 1,243 14,820 15,510 15,500 16,200 117,651 122,954 121,700 123,428 126 1,000 500 1,000 126 1,000 500 1,000 OPERATING EXPENDITURES 42110 Printing - 1,500 2,000 2,500 42200 Equipment Maintenance - - 1,200 1,200 1,200 42330 Travel-Conference/Research 1,500 1500 1,500 42340 Education & Training - 600 - 600 TOTAL OPERATING EXP. - 4,800 4,700 5,800 CONTRACT SERVICES 45201 CS -Building & Safety 444,685 626,053 859,600 532,000 TOTAL CONTRACT SVCS. 444,685 626,053 859,600 532,000 DIVISION TOTAL 562,462 754,807 986,500 662,228 CITY OF DIAMOND BAR BUDGET DISCUSSION TOTAL BUDGET PERSONNEL SERVICES �e 'rnnel (40010-40093) AmoBudgeted: 123,42-S Community Development Director 0.15 FTE Permit Technician 1.00 FTE 1.15 FTE Operating Supplies (41200) Operating Supplies Printing (42110) Printing of Forms Amount Budgeted: 1,000 1,000 2,500 am Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine 1,200 r� t ,eye 00 Planning Conferences 1,500 Education & Training (42340) Amount Budgeted: 600 Education & Training 600 CONTRACT SERVICES a RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check revenues collected. Anticipated revenues from development of: Buildout of Willow Heights (approx. 56 homes); Jim's Dairy site, commercial and office tenant improvements & remodels, new single family residential projects, and residential additions/remodels. 61 532,000 CITY OF DIAMOND BAR =STIMATED EXPENDITURES FY 2015-16 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Shorl/Long Term Disability 40085 Medicare 40090 Benefit Allotment 1106111F\ otiAtRIGIN IIAIi SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42325 Meetings - 42330 Travel-Conferences/Research 42335 Travel -Mileage and Auto 42340 Education & Training 3,153 TOTAL OPERATING EXP. DEPART@4ENT:.:: Com Dem velopenR:: DIVISION Neighborhood lmp::-; ORGANIZATION #: 001-5230 FY 2013-14 FY 2014-15 FY 2014.16 FY 2015-16 Actual Adjusted Projected Proposed 166,108 171,540 170,000 175,264 1,232 2,000 1,000 1,000 2,306 3,121 3,000 3,128 26,721 30,932 29,000 31,132 3,162 3,153 3,100 3,190 1,044 1,046 1,000 1,059 2,635 2,721 2,700 2,751 31,536 32,982 33,000 34,452 234,744 247,495 242,800 251,976 873 500 200 500 873 500 200 500 - 1,700 1,500 2,000 577 2,000 1,200 2,000 2,270 4,000 2,000 - 200 400 400 400 - 200 100 200 3,034 - 3,200 3,200 4,000 - 500 200 500 - - - 400 6,081 12,000 8,600 9,500 45213 CS -Code Enforcement 246 1,900 1,400 2,000 45214 CS - Property Abatement - 1,500 3,000 3,600 45520 CS -Graffiti Removal 59,280 42,640 39,200 50,000 TOTAL CONTRACT SVCS. 59,526 46,040 43,600 55,600 DIVISION TOTAL 301,224 306,035 295,200 317,576 M CITY OF DIAMOND BUDGET • .1 Full-time Com Dev Director 0.15 FTE Neighborhood Improvement Officer 1.90 FTE Administrative Coordinator 0.10 FTE Sr. Office Specialist 0.30 FTE 2.45 FTE Operating r Amount d Y, Operating Supplies 500 Printing (42110) Amount Budgeted: 2,000 Courtesy Notices, citation books, brochures, handouts 2,000 Equipment Maintenance (42200) Amount Budgeted: 2,000 N1O Vehicles 2,000 Fuel (42310) Amount Budgeted: - Moved to Fund 520 - Membership & Dues (42315) Amount Budgeted: 400 CACEO (2) 400 Meetings (42325) Amount Budgeted: 200 CACEO 200 Travel -Conferences (42330) Amount Budgeted: 4,000 CACEO annual seminar 4,000 Travel -Conferences Mileage (42335) Amount Budgeted: 500 •0 Education & Training (42340) Amount Budgeted: 400 SCACEO,CACEO 400 1 63 CITT OF DIA&W.D BAR BUDGET O' Page IR CS - Admin CitationProcessing L2,000 Data Ticket 2,000 Propertybr Amount Budgeted: :01 Property Abatement 3,600 CS -Graffiti Removal (45520) Amount Budgeted: 50,000 Graffiti Removal 50,000 Uff !r . �.,r ESTIMATED EXPENDITURES IFY K DEPARTMENT Community Svcs :I. DIVISION Summary;: ORGANIZATION:t&i 00153:'9Qto5350:: SUPPLIES 41200 Operating Supplies 199,430 208,660 213,860 247,714 41210 Car Show Supplies - - - 3,400 41300 Small Tools & Equipment - 9,100 8,100 3,000 TOTAL SUPPLIES 199,430 217,760 221,960 254,114 42110 Printing FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 42115 Advertising Actual Adjusted Projected Proposed PERSONNEL SERVICES Postage Charges 7 250 250 40010 Salaries 1,023,422 967,489 967,500 979,785 40020 Over -Time Wages 26,511 32,293 32,000 35,958 40030 Part -Time Salaries 689,644 813,717 751,000 799,358 40070 City Paid Benefits 16,084 18,948 - 16,400 19,094 40080 Retirement 167,509 187,738 175,500 185,313 40083 Worker's Comp. Exp. 44,113 45,871 41,500 45,111 40084 Short/Long Term Disability 6,730 6,351 5,989 6,303 40085 Medicare 65,482 72,478 68,247 71,194 40090 Benefit Allotment 191,859 193,982 195,181 202,936 3,700 TOTAL PERSONNEL 2,231,354 2,338,867 2,253,317 2,345,052 SUPPLIES 41200 Operating Supplies 199,430 208,660 213,860 247,714 41210 Car Show Supplies - - - 3,400 41300 Small Tools & Equipment - 9,100 8,100 3,000 TOTAL SUPPLIES 199,430 217,760 221,960 254,114 42110 Printing 11,089 28,853 28,853 33,526 42115 Advertising - - - 200 42120 Postage Charges 7 250 250 250 42124 Technology - 1,800 1,800 1,800 42125 Telephone 12,703 13,700 13,700 13,700 42126 Utilities 393,218 341,966 341,966 327,608 42128 Banking Charges 26,728 24,000 24,000 24,000 42130 Rental/Lease of Equipment 6,734 23,850 23,850 43,650 42140 Rental/Lease of Real Prop 50,110 105,097 105,097 102,097 42141 Rental/Lease - Exhibit Sp 1,751 1,500 1,500 2,000 42145 Rental/Lease - Rides & Attrac - - - 42,400 42200 Equipment Maintenance 12,716 16,200 16,200 3,700 42210 Maint. of Grounds/Bldgs 249,660 194,522 194,522 181,100 42310 Fuel 19,134 17,350 17,350 - 42315 Membership & Dues 2,635 2,515 2,740 3,615 42320 Publications - 50 50 100 42325 Meetings 1,342 2,600 2,600 1,990 42330 Travel -Conferences 10,024 16,858 16,858 8,831 42335 Travel -Mileage & Auto Allow 3,000 3,000 3,000 3,000 42340 Education & Training 575 550 550 1,325 42353 Anniversary Celebration 87,500 84,475 84,475 - 42410 Admissions -Youth Activities 45,936 47,550 47,550 51,974 TOTAL OPERATING EXP. 934,862 926,686 926,911 846,866 PROFESSIONAL SERVICES 44000 Professional Services 9,675 25,640 25,640 12,200 44100 Commission Compensation 2,160 2,700 2,520 2,700 44300 PS - Special Studies - - - - TOTAL PROF SVCS 11,835 28,340 28,160 14,900 CONTRACT SERVICES 45010 CS -DBC Security 25,650 25,000 25,000 25,000 45300 CS -Community Svcs 664,868 695,110 695,110 725,456 45305 CS -Concerts in the Park 26,143 28,739 28,739 28,680 45306 CS - Birthday Party - - - 1,975 46310 CS -Excursions 34,865 40,500 40,500 40,500 45320 CS -Contract Classes 173,108 175,500 175,500 172,500 45402 CS -Sheriff s Dept Spec Events - - 23,245 TOTAL CONTRACT SVCS. 924,634 964,849 964,849 1,017,356 CAPITAL OUTLAY 46250 Misc Equipment 76,619 109,291 109,291 18,200 46410 Capital Improvements 242,054 51,100 51,100 51,000 318,673 160,391 160,391 69,200 DEPARTMENT TOTAL 4,620,788 4,636,893 4,555,588 4,547,488 9-S CITY OF DIAMONDDEP.ARTNIENT CommurHty .VFs ESTIMATED EXPENDITURES DIVISION Cbm.SucsAtlml ;:: FY 2015-16 ORGANIZATION:# , , Do1.i531.0.....::: FY 2013-14 FY 2014-15 FY 2014-15 FY 2015.16 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 261,740 264,570 263,000 218,817 40020 Over -Time Wages 2,045 2,000 2,000 2,000 40070 City Paid Benefits 2,813 3,312 3,000 2,690 40080 Retirement 40,767 47,707 45,000 37,567 40083 Worker's Comp. Exp. 5,627 5,436 5,500 3,851 40084 Short/Long Term Disability 1,474 1,614 1,400 1,278 40085 Medicare 3,866 3,940 3,940 3,141 40090 Benefit Allotment 33,107 34,707 35,000 28,656 TOTAL PERSONNEL 351,439 363,286 358,840 298,000 SUPPLIES 41200 Operating Supplies 1,556 3,650 3,650 4,550 TOTAL SUPPLIES 1,556 3,650 3,650 4,550 OPERATING EXPENDITURES 42124 Technology - 1,200 1,200 1,200 42125 Telephone 519 - - 42130 Rental/Lease of Equipment 650 650 700 42200 Equipment Maintenance. - 10,904 12,500 12,500 - 42210 Maint. of Grounds/Bldgs 450 450 500 42310 - Fuel 19,134 17,350 17,350 - 42315 Membership & Dues 1,340 1,400 1,400 1,400 42320 Publications 50 50 100 42325 Meetings 250 250 250 300 42330 Travel -Conferences 3,623 7,300 7,300 1,868 42335 Travel -Mileage & Auto Allow 3,000 3,000 3,000 3,000 42340 Education & Training 190 250 250 300 TOTAL OPERATING EXP. 38,960 44,400 44,400 9,368 PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS 9,675 25,640 25,640 12,200 9,675 25,640 25,640 12,200 401,630 436,976 432,530 324,118 +® PER Full Time Community Services Director Parks & Maintenance Supt. Admin Coordinator Overtime Commission Meetings MWE+]2111110N101MM; M. BUDGET DISCUSSION F 23=32� 111 Operating Supplies (41200) Amount Budgeted: 4,550 Operating Supplies 3,350 Key Duplicator & key Blanks 1,200 • •y (42124) Amount Budgeted: 1,200 Technology Allowance - Director 1,200 Rental/Lease of Equipment (42130) Amount Budgeted: 700 Rental Equipment As Needed 550 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Equipment Maintenance - moved to Fund 520 i Grounds/Bldg K) Amount Budgeteid—F--00 Maintenance of Grounds/Bldgs 500 Fuel (42310) Amount Budgeted: Fuel - Moved to Fund 520 Membership & Dues (42315) Amount Budgeted: 1,400 Membership & Dues 1,400 Publications (42320) Amount Budgeted: Publications 100 Meetings. Budgeted: 311 Meetings 300 mm CITY OF ' x - l BAR AM NW -531,11) BUDGETDISCUSSION ;t'irhtT Page 2 Travel -Conferences (42330) Amount Budgeted: 1,868 CPRS Conf. in Long Beach 3/8 - 3/11/16 (2 staff/2 Commissioners; 1,868 National Playground Safety Institute -- Long Beach Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($250/mo) 3,000 Education & Training (42340) Amount Budgeted: 300 Training Seminars 300 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 12,200 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 Dignified Retirement of Banners & Flags 1,300 Grant Application Requirements 1,760 County Street Light Assessment (Riparian Habitat Parcel) 40 LA County Fees for "Notice of Exemption" Postings 900 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 DEPARTMENTCommunifySvps:!i, DIVISION ..Bar Cenfer ORGANIZAYION �: Ob'f-5333 70 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015.16 Actual Adjusted Projected Proposed PERSONNEL SER=ES 40010 Salaries 131,219 108,869 110,800 147,118 40020 Over -Time Wages 1,313 4,000 2,000 2,000 40030 Part -Time Salaries 227,458 276,841 261,000 266,000 40070 City Paid Benefits 1,897 1,991 1,800 2,625 40080 Retirement 18,539 19,631 19,000 26,197 40083 Worker's Comp. Exp. 10,342 10,500 12,105 40084 Short/Long Term Disability 740 _11,316 664 600 891 40085 Medicare 20,292 22,897 21,500 22,683 40090 Benefit Allotment 21,420 20,922 21,300 29,016 TOTALPERSONNEL 433,220 467,131 448,500 508,634 SUPPLIES 41200 Operating Supplies 75,242 74,900 74,900 73,300 41300 Small Tools & Equip 8,100 8,100 2,000 TOTAL SUPPLIES 75,242 83,000 83,000 75,300 OPERATING EXPENDITURES 42110 Printing 4,011 17,500 17,500 17,500 42125 Telephone 5,008 5,700 5,700 5,700 42126 Utilities 95,594 95,600 95,600 92,100 42130 Rental/Lease - Equip - 154 4,200 4,200 4,200 42141 Rental/Lease - Exhibit Sp 1,751 1,500 1,500 2,000 42200 Equipment Maintenance 1,812 3,700 3,700 3,700 42210 Maint. of Grounds/Bldgs 63,049 28,700 28,700 35,500 42330 Travel- Conferences - 1,958 1,958 - TOTAL OPERATING EXP. 171,379 158,858 158,858 160,700 CONTRACT SERVICES 45010 CS -Security 25,650 25,000 25,000 25,000 45300 CS -Community Svcs 256,843 249,650 249,650 267,610 TOTAL CONTRACT SVCS. 282,493 274,650 274,650 292,610 CAPITAL OUTLAY 46250 Misc Equipment 63,470 109,291 109,291 18,200 46410 Capital Improvements 242,054 51,100 51,100 51,000 305,524 160,391 160,391 69,200 DIVISION TOTAL 1,267,858 1,144,030 1,125,399 1,106,444 70 CITY OF DIAMOND BAR BUDGET DISCUSSION FY1 5-16 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 508,634 Full Time Hardware Supplies Facilities Maintenance Supervisor 0.40 FTE Senior Maintenance Worker 0.40 FTE Recreation Superintendent 0.25 FTE Recreation Supervisor (Unfunded) 0.60 FTE Com Svcs Coordinator 1.00 FTE Part Time Community Services Leader I Community Services Leader II Community Services Specialist Community Services Worker Facility Attendant I Facility Attendant II Maintenance Worker II 2.05 FTE 212,305 0.60 FTE 0.62 FTE 1.35 FTE 0.31 FTE 0.45 FTE 3.68 FTE 0.40 FTE 7.28 FTE 15,226 hours 294,329 Overtime Wages Amount Budgeted: 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 73,300 Hardware Supplies 15,000 Electrical/Lighting Supplies - Replace additional lights/ballasts 18,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 4,900 Replacement Flags 3,500 Restroom Supplies 17,000 Uniforms/Shirts 3,500 Cleaning Supplies 3,000 Filters for Ice Machine 700 GVBR Projector Bulbs - 2 each @ $400 800 Replacement radios 1,000 Bridal Show -- February 2016 1,000 Small Tools & Equipment (41300) Amount Budgeted: 2,000 Tools for Maintenance 2,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 17,500 Rental Information Brochures 6,000 Postcards, Letterhead, Contracts, Comment Cards 4,000 Bridal Show 2016 Advertising - postcard mailing, banners 7,500 71 BUDGETDISCUSSION 6 Page 2 Telephone (42125) Amount Budgeted: 5,700 Office Telephone 5,700 Utilities (4 2126) Amount Budgeted: 92,100 Gas 8,000 Water 3,500 Edison 80,600 Rental/Lease of Equipment (42130) 6,200 Equipment 200 Exhibit Space 2,000 Bridal Show 2016 4,000 Equipment Maintenance (42200) Amount Budgeted: 3,700 Audio Video Systems Service 3,700 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 35,500 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services -- Preventative Maintenance 5,000 Carpet Cleaning -- Quarterly 6,400 Clean GVBR fabric partitions 3,000 Refinish Stage -- Annually 600 Wheel Chair Lift -- Full Load Lift Test 1,800 Landscape Maintenance --As Needed 5,000 AQMD Generator Fees (Operating & Emissions) 500 CONTRACT SERVICES CS - Security (45010) Amount Budgeted: 25,000 Contract Security 25,000 CS - Community Svcs (45300) Amount Budgeted: 267,610 Building Maintenance Contract w/4 FT Contract Staff 174,750 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 7,400 Bear State (Equipment Service) -- 3,200 Trane (Building Automation System Maintenance) -- 4,200 Water Element Chemical Treatment & Maintenance Contract Indoor Plant Maintenance Contract Candle Permit Fees AQMD Fees (Annual Emissions Output by Generator) Generator Contract Maintenance (including fuel) Ice Machine Maintenance Bridal Show - March 2016 72 2,040 2,310 2,000 475 2,575 2,000 4,000 - 0 BUDGET DISCUSSION CAPITAL OUTLAY 51,000 Misc Equipment (46250) Amount Budgeted: 18,200 Additional Trash Receptacles for DBC 5,000 Replacement Doors -- Both Store Rooms 4,000 Replacement Cabinet Doors -- Kitchenette 1,200 Replacement Curtain -- GVB stage 8,000 Capital Improvements (46410) 51,000 Retrofit Exterior Lighting to LED 8,000 Replace Fire Alarm Panel 3,000 Replace GVB Projector (Info Services project) 30,000 Replace GVB AV Screen (Info Services project) 10,000 73 CITY DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 FY 2013-14 FY 2014-1502015-16 Actual Adjusted Projected Pr... ., d PROJECTED REVENUE __ 15,000 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42130 Rental/Lease Equipment TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Contract Services TOTAL CONTRACT SVCS. Lost Rental Revenue 2,013 1,100 2,000 39 302 140 12 186 439 6,231 1,000 1, 000 7,500 4,000 11,500 4,000 4,000 3,480 TOTAL PROGRAM COSTS 26,211 x 74 Zo FISTIMATED EXPENDITURES 2015-16 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 17,816 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 786 TOTAL SUPPLIES DEPARTMENT Con7fitknty SVCS DIVISION Park Operations ORGANIZATION,# 001340 FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed 126,509 95,710 95,700 100,959 5,128 6,000 6,000 1,000 127,383 174,078 140,000 172,000 1,840 1,632 1, 6 00 1,737 19,380 17,258 16,500 17,816 7,967 8,094 7,500 8,140 786 584 500 606 11,048 14,834 12,000 14,787 20,760 17,472 18,000 19,483 320,801 335,662 297,800 336,527 39,923 34,800 40,000 41,400 39,923 34,800 40,000 41,400 42125 Telephone 7,176 8,000 8,000 8,000 42126 Utilities 297,624 246,366 246,366 235,313 42130 Rental/Lease of Equipment 509 1,350 1,350 1,400 42210 Maint. of Grounds/Bldgs 186,611 165,372 165,372 145,100 TOTAL OPERATING EXP. 491,920 421,088 421,088 389,813 CONTRACT SERVICES 45300 CS -Community Svcs 309,949 312,050 312,050 314,100 TOTAL CONTRACT SVCS. 309,949 312,050 312,050 314,100 CAPITAL OUTLAY 46250 Misc Equipment 13,149 46410 Capital Improvements DIVISION TOTAL 1,175,742 1,103,600 1,070,938 1,081,840 75 CITY OF DIAMOND BUDGET DISCUSSION TOTAL BUDGET $1,081,840 x ��,.y�. Full Time Parks & Maintenance Superintendent Facilities Maintenance Supervisor Parks & Maintenance Inspector/Technician Senior Maintenance Worker Intermittent Part Time Facility Attendant I Facility Attendant 11 Maintenance Worker I Maintenance Worker II Over -Time Wages Amount Budgeted: 336,527 0.88 FTE 0.20 FTE 0.10 FTE 0.20 FTE 1.38 FTE 145,209 0.45 FTE 2.65 FTE 0.90 FTE 0.50 FTE 4.50 FTE 9,349 hours 190,318 uT'T71TiSi ]IT -ham; — 1,000 SUPPLIES Amount Budgeted: Operating Supplies (41200) Amount Budgeted: 41,400 Heritage Community Ctr 5,000 Parks Supplies 15,500 Doggie Walk Bags 11,300 Park Uniforms for Staff 4,000 Park & Trails Signage 1,600 Replcmnt Tbls/Chairs for Herit Comm Center/Pantera as needed 2,500 Youth at Risk - Trail Maint Supplies 1,500 Telephone (42125) Amount Budgeted: 8,000 Heritage Park -- Pay Phone 992 Heritage Community Ctr -- Verizon & Alarm 2,048 Maplehill Pk -- Pay Phone 992 Pantera Pk -- Pay Phone 992 Peterson Pk -- Pay Phone 992 Reagan Pk -- Pay Phone 992 Sycamore Cyn -- Pay Phone 992 Utilities (42126) Amount Budgeted: 235,313 Paul Grow Park 11,441 Water (5% increase per WVWD) 10,705 Electric (5% increase per SCE) 736 76 CITY OF DIAMOND BAR ';'' . #.., t. i*z (61"340' BUDGET DISCUSSION FY1 5-16 Page Utilities (42126) (con°t) Heritage Park 10,436 Water 9,103 Electric 1,333 Heritage Community Ctr 20,000 Water - Included with Heritage Park Electric 16,300 High Speed Internet -- Computer & Phone 1,400 Gas 2,300 Lorbeer Lights 13,790 Electric 13,790 Maplehill Pk 15,689 Water 12,574 Electric 3,020 LA County Sewer Service Charge 95 Pantera Pk 53,382 Water 37,658 Electric 15,700 LA County Sewer Service Charge 24 Peterson Pk 29,503 Water 23,379 Electric 6,100 LA County Sewer Service Charge 24 Reagan Pk 12,862 Water 9,132 Electric 3,635 LA County Sewer Service Charge 95 Starshine Pk 9,654 Water 8,568 Electric 1,086 Summitridge 34,758 Water 34,758 Electric- Included w/DBC Sycamore Cyn Pk & Trail Mesa/Trailhead 17,854 Water 11,778 Electric 6,037 LA County Street Light Assessment 39 Washington Park 5,944 Water 4,858 Electric 1,086 Rental/Lease of Equipment (42130) Amount Budgeted: 1,400 Rental equip to repair Trails 500 Portable Restrooms at Summit Ridge Park 900 77 CITY OF DIAMOND PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY15-16 Page 3 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 145,100 Paul Grow Park Fire Ant Eradication 800 Repair Vehicle Access/Pedestrian Gate 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Heritage Park 3,000 Fire Ant Eradication 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Heritage Community Ctr 360 Building Maintenance Contract 5,800 Annual Preventative Roof Maintenance 2,000 Carpet Cleaning 1,600 Interior Plant Service 1,700 Security Alarm Monitoring 840 HVAC Equipment Service (Bear State) 1,000 HVAC Controls Service (Johnson) 750 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Lorbeer Football/Soccer Field/Track/Slope Install Fertigation System Fire Ant Eradication Maplehill Pk Fire Ant Eradication 500 Replacement Picnic Tables -- 10 tables 8,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Pantera Pk Building Maintenance Contract 3,050 HVAC Equipment Service (Bear State) 360 Fire Ant Eradication 800 Roof Repairs (Flashing, Domers & Preventative Maintenance) 4,000 Replace Security Light Poles (6 poles) 5,000 Paint Security Light Poles 4,500 Paint Building Interior & Exterior 4,500 Carpet Cleaning 1,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 4,000 Dog Park Application of AntiBacterial Spray to Mulch 4,000 Peterson Pk Weed Removal / Fire Break 3,000 Fire Ant Eradication 800 Replace Locks & Lock Hardware 1,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 4,000 Fire Ant Eradication 500 Replace Locks & Lock Hardware 1,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,500 VIM CITY OF DIAMOND PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY15-16 Page 4 Maint. of Grounds/Bldgs (42210) (con°t) CS -Community Svcs (45300) Starshine Pk Landscape Maintenance Contract Fire Ant Eradication 500 Patch rubber surfacing 5,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,500 Summitridge Park/DBC Maplehill Park Fire Ant Eradication 800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Sycamore Cyn Park & Trail/Trailhead Sycamore Canyon Park Cleaning of Creek Area 3,000 Fire Ant Eradication 800 Sump Pump Maintenance 10,000 Ground Squirrel Control 2,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Weed Removal/Fire Breaks 11,550 Add Wood Chips to Tot Lot 3,000 Office Floor Service 1,000 Replace Drinking Fountain at Trail Head 6,500 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Washington Park Fire Ant Eradication 250 Install Pressure Regulator on Irrigation System 2,500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,500 CONTRACT SERVICES 196,962 CS -Community Svcs (45300) Amount Budgeted: 314,100 Landscape Maintenance Contract 43,927 ValleyCrest Contract 111,238 Paul Grow Park 20,574 Heritage Park 13,785 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head/Trail at Sycamore Canyon Park 12,300 ValleyCrest Contract 196,962 Pantera Park 99,331 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl. w/Diamond Bar Center) Dog Park 4,800 Excel Contract Washington Park 3,900 3,900 Restroom/Concession Bldg Roof Inspections --All Parks 2,000 79 CITY OF DIAMOND BAR CS -Community Svcs 98,076 ;.ENT CbmmOriliy SVGS ::. ESTIMATED EXPENDITURES 45305 CS -Concerts in the Park DIVIei®N Recreatfo FY 2015-16 28,680 45306 ORGANIZATION #: .001 5350 FY 2013.14 FY 2014-15 FY 2014-15 FY 2015.16 CS -Excursions Actual Adjusted Projected Proposed PERSONNEL SERVICES CS -Contract Classes 173,108 175,500 175,500 40010 Salaries 503,954 498,340 498,000 512,891 40020 Over -Time Wages 18,025 20,293 22,000 30,958 40030 Part -Time Salaries 334,803 362,798 350,000 361,358 40070 City Paid Benefits 9,534 12,013 10,000 12,043 40080 Retirement 88,823 103,142 95,000 103,733 40083 Worker's Comp. Exp. 20,177 21,025 18,000 21,016 40084 Short/Long Term Disability 3,730 3,489 3,489 3,528 40085 Medicare 30,276 30,807 30,807 - 30,583 40090 Benefit Allotment 116,572. 120,881 120,881 125,781 TOTALPERSONNEL 1,125,894 1,172,788 1,148,177 1,201,890 SUPPLIES 41200 Operating Supplies 82,709 95,310 95,310 128,464 41210 Car Show Supplies - - 3,400 41300 Small Tools & Equipment - 1,000 - 1,000 TOTAL SUPPLIES 82,709 96,310 95,310 132,864 OPERATING EXPENDITURES 42110 Printing 7,078 11,353 11,353 16,026 42115 Advertising 200 - 42120 Postage Charges 7 250 250 250 - 42124 Technology - 600 600 600 42126 Lights 195 42128 Banking Charges 26,728 24,000 24,000 24,000 42130 Rental/Lease of Equipment 6,071 17,650 17,650 37,350 42140 Rental/Lease of Real Prop 50,110 105,097 105,097 102,097 42145 Rental/Lease Rides & Attract 42,400 42315 Membership & Dues 1,295 1,115 1,340 2,215 42325 Meetings 1,092 2,350 2,350 1,690 42330 Travel - Conferences 6,401 7,600 7,600 6,963 42340 Education & Training 385 300 300 1,025 42353 City Birthday Party 87,500 84,475 84,475 - 42410 Admissions -Youth Activities 45,936 47,550 47,550 51,974 TOTAL OPERATING EXP. 232,603 302,340 302,565. 286,985 PROFESSIONAL SERVICES 44100 Commission Compensation 2,160 2,700 2,520 2,700 TOTAL PROF SVCS 2,160 2,700 2,520 2,700 45300 CS -Community Svcs 98,076 133,410 133,410 143,746 45305 CS -Concerts in the Park 26,143 28,739 28,739 28,680 45306 CS -City Birthday 1,975 45310 CS -Excursions 34,865 40,500 40,500 40,500 45320 CS -Contract Classes 173,108 175,500 175,500 172,500 45402 CS -Sheriffs Dept Special Events 23,245 TOTAL CONTRACT SVCS. 332,192 378,149 378,149 410,646 DIVISION TOTAL 1,775,558 1,952,287 1,926,721 2,035,085 PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Svcs Director Recreation Superintendent Admin Assistant CS Coordinator Recreation Supervisor Rec Specialist Rec Specialist Regular Part -Time Asst. Preschool Teacher (20 hrs) Preschool Teacher (30 hrs) Preschool Teacher (26 hrs) Seasonal Part -Time Community Services Leader I Community Services Leader 11 Community Services Specialist Community Services Worker Overtime Wages (40020) Community Activities Senior Activities Athletics Fee Programs Contract Classes Volunteer Programs BUDGET DISCUSSION Amount Budgeted: 1,201,890 0.485 FTE 47,530 0.750 FTE 9,600 1.000 FTE 31,122 3.000 FTE 18,481 0.400 FTE 1,100 0.863 FTE 8,391 1.000 FTE 12,240 7.498 FTE 733,770 1.00 RPT 1.00 RPT 1.00 RPT 3.00 RPT 121,808 3.85 FTE 2.19 FTE 2.05 FTE 2.51 FTE 10.60 FTE 21,627 hours 315,354 21,745 845 1,209 864 1,000 5,295 30,958 Operating Supplies (41200) Amount Budgeted: 128,464 Community Activities 47,530 Senior Activities 9,600 Athletics 31,122 Fee Programs 18,481 Contract Classes 1,100 Volunteer Programs 8,391 EZ Up Canopies 12,240 Holiday Banners 14,332 •' y t , BUDGET DISCUSSION Page 2 Car Show Supplies (41210) Amount Budgeted: 3,400 City Birthday Car Show 3,400 Small Tools & Equipment (41300) Amount Budgeted: 1,000 Athletics 1.000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 16,026 Community Activities 8,400 Senior Activities 200 Athletics 2,075 Fee Programs 1,601 Contract Classes 1,000 Volunteer Programs 2,750 Advertising (42115) Amount Budgeted: 200 Community Activities 200 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Technology (42124) Amount Budgeted: 600 Technology Allowance - Rec Supt. 600 Lights (42126) Amount Budgeted: 195 Athletics 195 Banking Charges (42128) Amount Budgeted: 24,000 Credit Card Charges 24,000 Rental/Lease of Equipment (42130) Amount Budgeted: 37,350 Community Activities 37,350 Rental/Lease of Real Prop (42140) Amount Budgeted: 102,097 Community Activities 3,300 Athletics 88,797 Contract Classes 10,000 Rental/Lease of Rides/Attractions (42145) Amount Budgeted: 42,400 Community Activities 42,400 Membership & Dues (42315) Amount Budgeted: 2,215 C.P.R.S. Membership (8 Staff) 1,240 Lern (2 Staff) 500 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 350 M am Meetings (42325) C.P.R.S. Seminars S.C.M.A.F. Sports Institute (4 staff) Brochure Exchange Meetings CPRS District XIII Meetings WILS Meetings Wz3M3_. ! ` < Travel - Conferences N) Amount Budgeted: 300 310 160 800 120 CPRS Conference - Long Beach 3.8.16-3.11.16 (3 Staff) 1,401 NRPA Conference - Las Vegas 9.15.15-9.17.15 (3 Staff) 5,562 Um Education & Training it) Amount Budgeted:i Fee Programs 1,025 Admissions -Youth Activities (42410) Amount Budgeted: 51,974 Fee Programs 50,724 Volunteer Programs 1,250 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgs/year 2,700 CS -Community Svcs (45300) Amount Budgeted: 143,746 Community Activities 86,550 Senior Activities 28,698 Athletics 6,648 Fee Programs 5,100 Volunteer Programs 10,650 Installation of Holiday Banners 6,100 CS -Concerts in the Park (45305) 28,680 Bands -- 7 Concerts 11,100 Sound System 5,500 Concessionaire Reimbursements 1,000 Banners & Replacement Signage 6,100 Special Event Insurance 2,750 Annual ASCAP Registration 850 Annual BMI Registration 655 Annual SESAC Registration 725 CS -City Birthday Party (45306) 1,975 Community Activities - City Birthday Party 1,975 ME CITY OF DIAMOND B e1 1,, BUDGETDISGUSSION Page 4 CS -Excursions (45310) Amount Budgeted: 40,500 Adult Excursions 15,500 Senior Excursions 25,000 CS -Contract Classes (45320) Amount Budgeted: 172,500 Contract Class Instructors 169,500 Instructor Insurance 3,000 CS - Sheriff's Dept Special Events (45402) Amount Budgeted: 23,245 Community Activitites 22,585 Volunteer Programs 660 CAP s AL OUTLAY Misc Equipment (46250) Amount Budgeted: CITY OF DIAMOND BAa HiSTIMATED EXPENDITUR ES 2015-16 DEPARTMENT: Community Svcs DIVISION: Recreation PROS NAME Comm Act Summary FY 201314 FY 201415 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE 64,725 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41210 Car Show Supplies TOTAL SUPPLIES 61,188 26,745 41,714 1,197 9,177 3,239 372 4,478 13,338 161,448 47,530 OPERATING EXPENDITURES CS - Community Services -- 42110 Printing 8,400 42115 Advertising 200 42130 Rental/Lease of Equipment 37,350 42140 Facility Rental 3,300 42145 Rental/Lease of Rides/Attractions 42,400 TOTAL OPERATING EXP. - - - 91,650 45300 CS - Community Services 86,550 45305 CS - Concerts in the Park 28,680 45306 CS - City Birthday Party 1,975 45310 CS - Excursions 15,500 45402 CS - Sheriffs Dept Special Events 22,585 TOTAL CONTRACT SVCS. - - - 155,290 TOTAL GENERAL FUND 459,318 PROP A FUND „zs11a413,o CS -Excursions (Shuttles) - 34,100 TOTAL PROP A FUND 34,100 TOTAL PROGRAM COSTS 493,418% W :yi ]Fill Y.. DEPARTMENT: Community Svcs DIVISION: Recreation PROS NAME 4th of July FY 2013-14 FY 2014-15 FY 2014-15 FY 2015.16 Actual Adjusted Projected Proposed PROJECTED REVENUE ------------------------------------- PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES 6,441 2,083 3,766 126 966 305 39 412 1,404 15,542 1,700 1,700 OPERATING EXPENDITURES 74,727 42110 Printing 800 42130 Rental/Lease of Equipment 15,300 42140 Facility Rental 3,000 TOTAL OPERATING EXP. - - - 19,100 CONTRACT SERVICES 45300 CS - Community Services .29,100 45402 CS - Sheriffs Dept Special Events 9,285 TOTAL CONTRACT SVCS. - - - 38,385 TOTAL GENERAL FUND 74,727 PROP A FUND „s3sa«3,o CS -Excursions (Shuttles) 7,700 TOTAL PROP A FUND 7,700 TOTAL PROGRAM COSTS 82,427 - a DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME Armed Forces Banners FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED RETEUTE ------------------------------------------------- PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment - TOTAL PERSONNEL CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. Mw 6,441 646 126 966 148 39 142 1 18,900 18,900 TY OF DIAMONDDEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation FY 2015-16 FROG NAME City Birthday Party FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE 123,787 15,900 PERSONNEL SERVICES 40010 Salaries 9,661 40020 Over -Time Wages 5,678 40030 Part -Time Salaries 7,036 40070 City Paid Benefits 189 40080 Retirement 1,449 40083 Worker's Comp. Exp. 574 40084 Short/Long Term Disability 59 40085 Medicare 760 40090 Benefit Allotment 2,106 TOTAL PERSONNEL 27,512 SUPPLIES 41200 Operating Supplies 20,650 41210 !Car Show Supplies 3,400 TOTAL SUPPLIES 24,050 42110 Printing 2,000 42115 Advertising 200 42120 Postage Charges PROP A FUND 42130 Rental/Lease of Equipment 17,350 42145 !,Rental/Lease Rides/Attractions 42,400 123,787 TOTAL OPERATING EXP. 61,950 45306 ;CS- City Birthday Party "CS 1,975 45402 - Sheriffs Dept Special Events 5,000 TOTAL CONTRACT SVCS. 6,975 TOTAL GENERAL FUND 120,487 PROP A FUND 112-5350-4531(CS-Excursions (Shuttles) 3,300 TOTAL PROP A FUND 3,300 TOTAL PROGRAM COSTS 123,787 ESTIMATED EXPENDITURES FY 2015-16 DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME Candy Cane Craft FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE 4,375 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENi 42110 Printing SOT_. P Va` CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. 6,441 592 2,785 126 966 230 39 315 1,404 12,898 1,100 800 800 CITY OF DIAMOND 131� ESTIMATED EXPEt IFY 2015-16 DEPARTMENT: : Community Svcs DIVISION: Recreation FROG NAME Concerts/Movies FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED w00 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. H11] I En a _. 6,441 5,589 8,797 126 966 561 39 847 1,404 24,770 100 975 975 45300 CS - Community Services 3,700 45305 CS - Concerts in the Park 28,680 45402 CS - Sheriffs Dept Special Events 6,300 TOTAL CONTRACT SVCS. - - - 38,680 TOTAL GENERAL FUND 66,525 PROP A FUND 112-5350-4531(CS-Excursions (Shuttles) TOTAL PROP A FUND TOTAL PROGRAM COSTS - - - 76,325 4311 1� Fill A1MzFj,:J;4ikF*1YjJ� PERSONNEL SERVVCES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Camp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing TOTAL OPERATING EXP. DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME Haunted House_ FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 2,500 3,220 3,532 9,749 63 483 462 20 844 702 800 800 CONTRACT SERVICES 45300 CS - Community Services 1,975 45402 CS - Sheriffs Dept Special Events 1,000 TOTAL CONTRACT SVCS. - - - 2,975 TOTAL PROGRAM COSTS - - - - 26,750 91 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 6 DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME Winter Snowiest FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE 7,250 PERSONNEL SERVICES 58,843 40010 Salaries 6,441 40020 Over -Time Wages 3,144 40030 Part -Time Salaries 5,975 40070 City Paid Benefits 126 40080 Retirement 966 40083 Worker's Comp. Exp: 403 40084 Short/Long Term Disability 39 40085 Medicare 595 40090 Benefit Allotment 1,404 TOTAL PERSONNEL - - - 19,093 SUPPLIES - 41200 Operating Supplies 6,700 TOTAL SUPPLIES - - - 6,700 42110 Printing 950 42130 Rental/Lease of Equipment 4,700 42140 Facility Rental 200 TOTAL OPERATING EXP. 5,850 CONTRACT SERVICES 45300 CS - Community Services 26,200 45402 CS - Sheriffs Dept Special Events 1,000 TOTAL CONTRACT SVCS. 27,200 TOTAL GENERAL FUND 58,843 PROP A FUND 112-5350�53n CS -Excursions (Shuttles) - 1,600 TOTAL PROP A FUND 1,600 TOTAL PROGRAM COSTS AN CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2015-16 PROJECTED REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries . 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42140 Facility Rental TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. DEPARTMENT: Community Svcs DIVISION: Recreation PROG`NAME Misc Special Events FY 2013.14 FY 2014-15 FY 2014-15 - FY 2015-16 Actual Adjusted Projected Proposed w 9,661 1,678 2,550 189 1,449 363 59 464 2.106 10,600 10,600 2,075 100 5,675 � ZRIN 1111 F-11111 A AAlzMaM IR Iltlklm y M PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workers Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING N 1 0Printing � TOTAL CONTRACT SERVICES 45310 CS - Excursions TOTAL CONTRACT SVCS. I1C�31±I�N�ilx7?17111i'I �7 PROP A FUND 112-5350-453n CS -Excursions (Shuttles) TOTAL PROP A FUND FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 6,441 4,449 410 126 966 193 39 99 1,404 780 780 15,500 15,500 30,407 11,700 11,700 DIVISION TOTAL - - - 42,107 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation FY 2015-16 PROG NAME Athletics Summary FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE ---------------------------------------------- 109,220 PERSONNEL SERVICES 40010 Salaries 35,220 40020 Over -Time Wages 1,209 40030 Part -Time Salaries 56,208 40070 City Paid Benefits 881 40080 Retirement 5,284 40083 Worker's Comp. Exp. 2,779 40084 Short/Long Term Disability 215 40085 Medicare 4,828 40090 Benefit Allotment 9,828 TOTAL PERSONNEL 116,452 SUPPLIES 41200 Operating Supplies 31,122 41300 Small Tools/Equip 1,000 TOTAL SUPPLIES 32,122 7 42110 Printing 2,075 42126 Lights 195 42140 Rental/Lease Real Property 88,797 TOTAL OPERATING EXP. 91,067 CONTRACT SERVICES 45300 CS - Contract Services 6,648 TOTAL CONTRACT SVCS. 6,648 PROGRAM A • 246,289 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation FY 2015-16 PROG NAME Adult Sports FY 2013-14 FY 2014-15 FY 201415 FY 2015-15 Actual Adjusted Projected Proposed PROJECTED REVENUE -------------------------------------- 40,720 PERSONNEL SERVICES 40010 Salaries 7,547 40020 Over -Time Wages 40030 Part -Time Salaries 25,126 40070 City Paid Benefits 189 40080 Retirement 1,132 40083 Worker's Comp. Exp. 980 40084 Short/Long Term Disability 46 40085 Medicare 2,032 40090 Benefit Allotment 2,106 TOTAL PERSONNEL 39,158 SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES 3,487 3,487 OPERATING EXPENDITURES 42110 Printing 42126 Lights 42140 Rental/Lease Real Property 51,408 TOTAL OPERATING EXP. 51,408 CONTRACT SERVICES 45300 CS - Contract Services 1,188 TOTAL CONTRACT SVCS. 1,188 r I `AL PKUGKAM COSTS 95,241 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation FY 2015-16 PROD NAME Youth Sports FY 2013-14 F( 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE ------------------------------------- 63,500 PERSONNEL SERVICES 40010 Salaries 27,673 40020 Over -Time Wages 1,209 40030 Part -Time Salaries 31,082 40070 City Paid Benefits 692 40080 Retirement 4,152 40083 Worker's Comp. Exp. 1,799 40084 Short/Long Term Disability 169 40085 Medicare 2,796 40090 Benefit Allotment 7,722 TOTAL PERSONNEL 77,294 SUPPLIES 41200 Operating Supplies 27,635 41300 Small Tools/Equip 1,000 TOTAL SUPPLIES 28,635 11 _;" ,0 _�-9 42110 Printing 2,075 42126 Lights 195 42140 Rental/Lease Real Property 37,389 TOTAL OPERATING EXP, 39,659 CONTRACT SERVICES 45300 CS - Contract Services 5,460 TOTAL CONTRACT SVCS. 5,460 DIVISION TOTAL 151,048 Mw CITY OF DIAMOND is I- ESTIMATED EXPEt r FY 2015-16 FY 4 FY 2014-152014-15 Actual Adjusted Pr ed Proposed PROJECTED GENERAL FUND REVENUE 8,625 --------------------------- PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42340 Education & Training 42410 Admissions - Youth Activities TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services 45402 CS - Sheriffs Dept Special Events TOTAL CONTRACT SVCS. ICltlAIK93:1c1011:0 333it 17,030 5,295 7,937 315 2,416 793 99 937 3.510 8,391 8,391 2,750 1,250 4,000 10,650 660 62,033 112-5350-4535(CS- Community Services 35,000 112-5350-4531(CS-Excursions (Shuttles) 1,700 TOTAL PROP A FUND 36,700 TOTAL PROGRAM COSTS 98,733 .y --STIMATED EXPENDITURES IFY Y FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE ------------------------------------- PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42410 Admissions -Youth Activities TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. 3,406 558 2,427 63 483 154 20 240 702 1,236 1,236 2,500 2,500 TOTAL PROGRAM COSTS - - -11,789 we MI t , X; is 143. 91 it PROJECTED PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed 13,624 4,737 5,510 252 1,933 639 79 697 2,808 30,279 SUPPLIES 41200 Operating Supplies 5,655 TOTAL SUPPLIES - - - 5,655 OPERATING EXPENDITURES 42110 Printing 2,750 42410 Admissions -Youth Activities 1,250 TOTAL OPERATING EXP. - - - 4,000 CONTRACT SERVICES 45300 CS - Community Services 45402 CS - Sheriffs Dept Special Events TOTAL CONTRACT SVCS. o PROP A FUND „=-s35o�s3,o CS -Excursions (Shuttles) TOTAL PROP A FUND 8,150 660 48,744 1,700 1,700 TOTAL PROGRAM COSTS - - - 50,444 ESTIMATED EXPENDITURES FY 2015-16 FY 2013.14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42410 Admissions -Youth Activities TOTAL OPERATING EXP. 1,500 PROP A FUND (12-5350-4530(CS - Community Services TOTAL PROP A FUND ITOTAL PROGRAM COSTS36,500 101 DEPARTMENT: Community Svcs DIVISION: Recreation FROG NAME Fee Prog Summary FY 2013-14 FY 2014-15 FY 2014.15 FY 2015.16 Actual Adjusted Projected Proposed PROJECTED GENERALF REVENUE 292,800 PERSONNEL SERVICES 40010 -Salaries 23,843 40020 Over -Time Wages 864 40030 Part -Time Salaries 170,098 40070 City Paid Benefits 3,273 40080 Retirement 15,464 40083 Worker's Comp. Exp. 4,764 40084 Short/Long Term Disability 598 40085 Medicare 7,965 40090 Benefit Allotment 32,994 TOTAL PERSONNEL - - - 259,863 SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42340 Education & Training 42410 Admissions - Youth Activities TOTAL OPERATING EXP. 1,601 1,025 50,724 53,350 CONTRACT SERVICES 45300 CS - Community Services 5,100 45402 CS -Sheriffs Dept Special Events TOTAL CONTRACT SVCS. - - - 5,100 TOTAL GENERAL FUND 336,794 PROP A FUND 112-5350-4531(CS-Excursions (Shuttles) 31,700 TOTAL PROP A FUND 31,700 PROGRAM • 68,4 �STIIVIATED EXPENDITURES 2015-16 PROJECTED GENERAL FUND REVENUE PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42340 Education & Training 42410 Admissions -Youth Activities TOTAL OPERATING EXP. CONTRACT SERVICES - 45300 CS - Community Services TOTAL CONTRACT SVCS. PROP A FUND i12-5350-4531(CS-Excursions (Shuttles) TOTAL PROP A FUND DEPARTMENT: Community Svcs DIVISION: Recreation PROG NAME Day Camp FY 2013-14 FY 201415 FY 201415 FY 2015-16 Actual Adjusted Projected Proposed 10,219 864 83,422 189 1,449 2,696 59 6,522 2,106 107,526 1,101 765 9,724 4,300 4,300 173,897 TOTAL PROGRAM COSTS 103 CITY OF DIAMONDBAR r ESTIMATED EXPENDITURES FY 2015-16 DEPARTMENT: Community Svcs DIVISION: Recreation PROG'NAME Tiny Tots FY2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE 133,800 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42340 Education & Training 42410 Admissions - Youth Activities TOTAL OPERATING EXP. CONTRACT SERVICES 45300 CS - Community Services TOTAL CONTRACT SVCS. PROP A FUND 112-53504531(CS-Excursions (Shuttles) TOTAL PROP A FUND 13,624 86,676 3,084 14,015 2,068 539 1,443 30,888 152,337 8,000 8,000 500 260 1,000 9 7An 800 G,VJI 1,700 1,700 TOTAL PROGRAM COSTS 164,597 CITY F DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation FY 201516 FROG NAME Senior Frog Summ FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE 61,140 PERSONNEL SERVICES 40010 Salaries 28,327 40020 Over -Time Wages 845 40030 Part -Time Salaries 6,575 40070 City Paid Benefits 708 40080 Retirement. - 4,250 40083 Worker's Comp. Exp. 850 40084 Short/Long Term Disability 173 40085 Medicare 411 40090 Benefit Allotment 7,905 TOTAL PERSONNEL - - - 50,044 SUPPLIES 41200 Operating Supplies 9,600 TOTAL SUPPLIES - - - 9,600 OPERATING EXPENDITURES 42110 Printing 200 TOTAL OPERATING EXP. - - - 200 PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 45300 CS - Community Services 28,698 45310 CS -Excursions 25,000 TOTAL CONTRACT SVCS. - - - 53,698 TOTAL GENERAL FUND 113,542 CDBG FUND 40010-40090 Salaries/Benefits 10,371 41200 Supplies 2,200 44000 Professional Services 6,045 TOTAL CDBG FUND 18,616 PROP A FUND (12-5350-4631(CS-Excursions (Shuttles) 25,000 TOTAL PROP A FUND 25.000 TOTAL PROGRAM COSTS 11. CONTRACT SERVICES 45320 CS - Contract Classes 172,500 TOTAL CONTRACT SVCS. 172,500 DIVISION TOTAL 224,094 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed PROJECTED REVENUE ---------------------------------------------- 270,500 PERSONNEL SERVICES 40010 Salaries 25,763 40020 Over -Time Wages 1,000 40030 Part -Time Salaries 550 40070 City Paid Benefits 503 40080 Retirement 3,865 40083 Worker's Comp. Exp. 789 40084 Short/Long Term Disability 157 40085 Medicare 511 40090 Benefit Allotment 5,616 TOTAL PERSONNEL 38,754 SUPPLIES 41200 Operating Supplies 1,100 TOTAL SUPPLIES 1,100 OPERATING EXPENDITURES 42110 Printing 1,000 42140 Rental/Lease of Real Property 10,000 42315 Membership & Dues 580 42325 Meetings 160 TOTAL OPERATING EXP. 11,740 CONTRACT SERVICES 45320 CS - Contract Classes 172,500 TOTAL CONTRACT SVCS. 172,500 DIVISION TOTAL 224,094 CITY I DEFARTMEWT Public lVo�ks ESTIMATED EXPENDITURES Operating Supplies 3,524 4,500 Summa y FY 2015-16 41250 Road Maint Supplies �DNISIAN ORGANIZATION:# 001 55117 to .5. 68,745 63,950 41300 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 18,500 Actual Adjusted Projected Proposed PERSONNEL SERVICES 86,950 OPERATING EXPENDITURES 228,467 40010 Salaries 516,935 619,636 617,700 671,326 40020 Over -Time Wages 3,491 5,500 5,500 6,000 40070 City Paid Benefits 6,260 9,545 9,000 9,881 40080 Retirement 95,101 118,865 113,000 104,361 40083 Worker's Comp. Exp. 11,781 14,578 13,700 14,786 40084 ShorULong Term Disability 3,182 4,022 3,600 4,034 40085 Medicare 7,713 9,911 9,500 9,951 40090 Cafeteria Benefits 76,641 100,788 96,060 104,868 TOTAL PERSONNEL 721,104 882,845 868,060 925,208 41200 Operating Supplies 3,524 4,500 4,500 4,500 41250 Road Maint Supplies 39,592 68,745 68,745 63,950 41300 Small Tools & Equipment 21,758 17,731 17,731 18,500 44520 TOTAL SUPPLIES 64,874 90,976 90,976 86,950 OPERATING EXPENDITURES 228,467 267,707 267,707 259,500 42110 Printing 3,586 8,000 8,000 8,000 42115 Advertising 4,249 4,000 4,000 4,000 42124 Technology - 1,800 .1,800 1,800 42125 Telephone 1,310 - - - 42126 Utilities - 70,210 70,000 70,000. 75,000 42130 _ Rental/Lease of Equip 3,558 4,000 4,000 4,000 42200 Equipment Maintenance 5,537 6,000 6,000 4,000 42310 Fuel 11,456 10,000 10,000 - 42315 Membership & Dues 1,893 2,500 2,500 2,500 42320 Publications 401 1,000- 1,000 1,000 42325 Meetings 2,312 2,500 2,500 2,750 42330 Travel -Conferences 1,519 4,500 4,500 4,500 42335 Travel -Mileage & Auto Allow 3,000 3,500 3,500 3,500 42340 Education & Training 10 2,500 2,500 2,500 TOTAL OPERATING EXP. 109,041 120,300 120,300 113,550 44000 Professional Services 5,291 6,500 6,500 6,500 44100 Commission Compensation 2,135 3,000 3,000 3,000 44240 Prof Svcs -Environmental 168,774 193,081 193,081 185,000 44520 Prof Svcs -Engineering 52,267 65,126 65,126 65,000 45226 TOTAL PROF SVCS 228,467 267,707 267,707 259,500 45221 CS - Engineering 69,891 189,192 189,192 130,000 45222 CS - Traffic 79,035 80,439 80,439 90,000 45223 CS - Plan Checking 145,424 34,789 34,789 14,000 45224 CS - Soils 1,064 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 5,000 45227 CS - Inspection 24,533 114,927 32,778 16,400 45500 CS - Public Works 21,104 35,000 35,000 35,000 45501 CS - Street Sweeping 131,184 135,000 135,000 136,000 45502 CS - Road Maintenance 315,722 - 175,000 175,000 275,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,700 45504 CS - Sidewalk Insp & Repair 150,000 342,613 212,680 279,933 45506 CS - Striping & Signing 45507 CS - Traffic Signal Maint 45508 CS - Vegetation Control 45509 CS - Tree Maintenance 45510 CS - Tree Watering 45512 CS - Storm Drainage 45522 CS - Right of Way Maint 45530 CS - Industrial Waste 11,883 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 46410 Capital Improvements 46250 Misc Equipment 53,551 50,000 50,000 50,000 218,149 222,500 222,500 220,000 90,310 105,000 105,000 110,000 189,073 153,782 153,782 107,205 11,883 17,300 17,300 17,300 14,774 15,000 15,000 15,000 54,354 50,000 50,000 50,000 27,222 32,778 30,000 30,000 1,621,066 1,785,995 1,571,135 1,610,538 67,500 2,659 - 2,659. - - 67,500 2,747,211 3,147,823 2,918,178 3,063,246 '1. AdCITY OF DIAMOND BAR 1 3 TMA I NT ESTIMATED EXPENDITURES FY r FY 2013-14 FY 2014-15 FY 2014-16 FY 2015-16 Actual Adjusted Projected Proposed PERSONNEL SERVICES Operating Supplies 3,524 4,500 4,500 40010 Salaries 233,308 260,703 263,700 295,265 40020 Over -Time Wages 1,838 2,000 1,500 2,000 40070 City Paid Benefits 2,554 3,363 3,300 3,622 40080 Retirement 40,240 48,793 46,000 49,201 40083 Worker's Comp. Exp. 4,283 4,672 4,600 5,184 40084 Short/Long Term Disability 1,300 1,651 1,400 1,763 40085 Medicare 3,430 3,998 4,000 4,265 40090 Benefit Allotment 28,363 34,104 34,000 38,322 75,000 TOTAL PERSONNEL 315,316 359,284 358,500 399,623 ,4'llf1�' 41200 Operating Supplies 3,524 4,500 4,500 4,500 41300 Small Tools & Equipment - 500 500 500 193,081 TOTAL SUPPLIES 3,524 5,000 5,000 5,000 OPERATING EXPENDITURES 42110 Printing 3,586 8,000 8,000 - 8,000 42115 Advertising 4,249 4,000 4,000 4,000 42124 Technology - 1,800 1,800 1,800 42125 Telephone 1,310 - - - 42126 Utilities - 70,210 70,000 70,000 75,000 42315 Membership & Dues 685 1,000 1,000 1,000 42320 Publications 401 1,000 1,000 1,000 42325 Meetings 1,877 2,000 2,000 2,000 42330 Travel -Conferences 1,519 4,000 4,000 4,000 42335 Travel -Mileage & Auto Allow 3,000 3,000 3,000 3,000 42340 Education & Training 10 1,500 1,500 1,500 TOTAL OPERATING EXP. 86,847 96,300 96,300 101,300 44000 Professional Services 5,291 6,500 6,500 6,500 44100 Commissioner Comp 2,135 3,000 3,000 3,000 44240 Prof Svcs -Environmental 168,774 193,081 193,081 185,000 TOTAL PROP SVCS 176,200 202,581 202,581 194,500 CONTRACT SERVICES 45221 CS - Engineering 45223 CS - Plan Check 45227 CS - Inspection 45530 CS - Industrial Waste TOTAL CONTRACT SVCS. CAPITAL OUTLAY 46220 Office Equip -Furniture 12,557 74,340 74,340 60,000 98 - - 24,533 114,927 32,778 16,400 27,222 32,778 30,000 30,000 64,410 222,045 137,118 106,400 DIVISION TOTAL 646,297 885,210 799,499 806,823 m �It V y l l',' Public Works Director Senior Civil Engineer Associate Engineers Assistant Engineer Administrative Coordinator BUDGET • t s, i -E'.. 0.75 FTE 0.40 FTE 0.50 FTE 0.35 FTE 0.70 FTE fVLO» SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies 4,500 1 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 4,000 Educational/outreach program(s) and mailings related to public works/traffic/parking/street sweeping activities 4,000 Technology (42124) Technology Allow Engineer PW Director. Senior Civil :11 :If Utilities (42126) Amount Budgeted: 75,000 Traffic signals 75,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 110 CITY OF DIAMOND BAR BUDGET Page 2 Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 2,000 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities Public Works Officers Institute Annual Conference, APWA Conference 4,000 T&T Commissioner Wkshdps/Cont rravel-Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 1,500 Trainings/Workshops 1,500 Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted: 185,000 NPDES Permit/Compliance due to increased enforcement/requirements, including computer software. 80,000 Lower San Gabriel River Watershed Management Plan (WMP) Implementation/Monitoring 68,000 Sewer Sys Overflow/WDR Permit Fee 12,000 NPDES Permit Fee 25,000 CS - Engineering (45221) Amount Budgeted: 60,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) 50,000 Technical support to CS Dept. 10,000 CS'- Inspection (45227) Amount Budgeted: 16,400 Grading, sewer, storm drains, and various development improvements. 16,400 Oulu 111 PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY15-16 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 30,000 112 M PERSONNEL SERVICES 40010 Salaries 40020 Over -time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare .40090 Benefit Allotment 3,156 TOTAL PERSONNEL OPERATING EXPENDITURES 42315 Membership & Dues 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training TOTAL OPERATING EXP. FY 2013-14 DEPARTMENT..: i puwc Wdrks DIVISION'. Ertgmeerng ORGANIZATION# 001=5951 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 89,943 128,161 124,000 128,519 997 1,000 1,500 1,500 1,071 2,260 1,800 1,888 20,971 28,459 26,000 17,898 1,901 3,156 2,600 2,570 609 963 800 784 1,429 2,400 2,000 1,984 15,624 24,624 20,000 21,186 132,545 191,023 178,700 176,329 1,208 1,500 1,500 1,500 435 500 500 750 - 500 500 500 - 500 500 500 - 1,000 1,000 1,000 1,643 4,000 4,000 4,250 45221 CS - Engineering 57,334 114,852 114,852 .70,000 45222 CS -Traffic 79,035 80,439 80,439 90,000 45223 CS - Plan Checking 145,326 34,789 34,789 14,000 45224 CS - Soils 1,064 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 5,000 TOTAL CONTRACT SVCS. 282,759 238,080 238,080 184,000 DIVISION TOTAL 416,947. 433,103 420,780 364,579 113 1 BUDGET � DISCUSSION ' TOTAL BUDGET $364,579 Senior Civil Engineer Associate Engineers Assistant Engineer OPERATING EXPENDITURES 0.35 FTE 0.50 FTE 0.65 FTE 1.50 FTE Membership & Dues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate &Assist. Engineers) 1,500 ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 750 Caltrans, MTA, LACDPW, SGVCOG, SCAG 750 Travel -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc 500 Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CS - Engineering (45221) Amount Budgeted: 70,000 Misc. engineering studies/reports on an as needed basis 50,000 Fed. Funding Compliance 20,000 CS - Traffic Engr (45222) Amount Budgeted: 90,000 Traffic Counts/Speed Surveys/Warrant Analysis/Traffic Impact Studies/RTP Update 40,000 State & National Freight Plans/PNRS 50,000 CS - Plan Checking (45223) Amount Budgeted: 14,000 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. 14,000 CS - Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS -Surveying (45226) Amount Budgeted: 5,000 Misc engineering easements and surveys 5,000 on an as needed basis ow ESTIMATED EXPENDITURES FY 2015-16 DEPARTMENTPubhc Works DIVISION ::< Road Maintenaneo, ORGANIZATION 1 001-5554 311Gi»I1 41250 Road Maintenance Supplies 39,592 68,745 68,745 63,950 41300 Small Tools & Equipment 21,758 17,231 17,231 18,000 TOTALSUPPLIES 61,350 85,976 85,976 81,950 42130 Rental/Lease of Equip 3,558 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 - 6,000 4,000 Actual Adjusted Projected Proposed PERSONNEL SERVICES 20,551 20,000 20,000 8,000 40010 Salaries 193,684 230,772 230,000. 247,542 40020 Over -Time Wages 656 2,500 2,500 2,500 40070 City Paid Benefits 2,635 3,922 3,900 4,371 40080 Retirement 33,890 41,613 41,000 37,262 40083 - Worker's Comp. Exp. 5,597 6,750 6,500 7,032. 40084 ShorYLong Term Disability 1,273 1,408 1,400 1,487 40085 Medicare 2,854 3,513 3,500 3,702 40090 Benefit Allotment 32,654 42,060 -42,060 45,360 TOTAL PERSONNEL 273,243 332,538 330,860 349,256 311Gi»I1 41250 Road Maintenance Supplies 39,592 68,745 68,745 63,950 41300 Small Tools & Equipment 21,758 17,231 17,231 18,000 TOTALSUPPLIES 61,350 85,976 85,976 81,950 42130 Rental/Lease of Equip 3,558 4,000 4,000 4,000 42200 Equipment Maintenance 5,537 6,000 6,000 4,000 42310 Fuel 11,456 10,000 10,000 - TOTAL OPERATING EXP. 20,551 20,000 20,000 8,000 Professional Services 44520 Prof Svcs - Engineering 52,267 65,126 65,126 65,000 52,267 - 65,126 65,126 65,000 CONTRACT SERVICES 45501 CS -Street Sweeping 131,184 135,000 135,000 136,000 45502 CS -Road Maintenance 315,722 175,000 175,000 275,000 45504. CS -Sidewalk Insp & Repair 150,000 342,613 212,680 279,933 45506 CS -Striping & Signing 53,551 50,000 50,000 50,000 45507 CS -Traffic Signal Maint 218,149 222,500 222,500 220,000 45508 CS -Vegetation Control - - - 110,000 45512 CS -Storm Drainage 14,774 15,000 15,000 15,000 45522 CS -Right of Way Maint 54,354 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 937,734 990,113 860,180 1,135,933 CAPITAL OUTLAY 46410. Capital Improvements 67,500 46250 Misc Equipment 2,659 - 2,659 - - 67,500 DIVISION TOTAL 1,347,804 1,493,753 1,362,142 1,707,639 115 BUDGET DISCUSSION LOA gigq U-111 1 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 349,256 Public Works Director 0.10 FTE Public Wks Maintenance Superintendent 1.00 FTE Senior Street Maintenance Worker 2.00 FTE Senior Civil Engineer 0.10 FTE 3.20 FTE SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 63,950 AC Cold Mix, Absorbents, Signs, Posts, 63,950 Cones, Paint, and Misc. Supplies. Work Boots - 3 Staff Members (Moved to Safety Division) - Small Tools & Equipment (41300) Amount Budgeted: 18,000 Misc. Items (Grinding wheels, blades, shovels, etc.) 15,000 Equipment Replacement 3,000 OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. 4,000 Equipment Maintenance (42200) Amount Budgeted: 4,000 Grinder, Striper, Message Board, Speed Trailer, Generator, etc. 4,000 Fuel (42310) Amount Budgeted: Fuel (Moved to Fund 520) PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 65,000 On-call Traffic Engineering Assistance/Support 65,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 136,000 Street Sweeping 136,000 CS -Road Maintenance (45502) Amount Budgeted: 275,000 Roadway Pavement Maintenance 175,000 Park Parking Lot Maintenance 100,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 279,933 Sidewalk R & R 150,000 Parkway Curb Removal (GF Reserves) 129,933 IRM CITY OF DIAMOND ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY16-16 CS -Striping &, Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 50,000 CS -Traffic Signal Taint (45507) Amount Budgeted: 220,000 Traffic Signal Maint 220,000 CS - Vegetation Control (45506) Amount Budgeted: 110,000 MCE Contract including freeway ramps and Caltrans ROW 110,000 CS -Storm Drainage (4551 2) Amount Budgeted: 151000 Storm Patrol/Drainage Device Maint 15,000 CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint 50,000 CAPITAL OUTLAY Capital Improvements (46410) Amount Budgeted: 67,500 Sidewalks -- Remove & Replace --Various Parks Heritage 9,000 Pantera 10,000 Peterson 20,000 Reagan 17,000 Sycamore 11,500 117 GITY ,,, ' *' j r A,` r, EXPENDITURES 2015-16 DEPARTMENT :' Pubhc..... . DNISION z Landscape ORGANI2ATION�# 001:=5558 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 CS - Public Works 21,104 35,000 35,000 35,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,700 45508 CS - Vegetation Control 90,310 105,000 105,000 - 45509 CS -Tree Maintenance 189,073 153,782 153,782 107,205 45510 CS -Tree Watering 11,883 17,300 17,300 17,300 TOTAL CONTRACT SVCS. 336,163 335,757 335,757 184,205 DIVISION TOTAL 336,163 335,757 335,757 184,205 CITY OF DIAMOND BAR a 1' ? . a Y BUDGET DISCUSSION TOTAL BUDGET $184,205 -1 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,700 SVS Contract 24.700 CS - Vegetation Control (45508) Amount Budgeted: Moved to 5554 CS - Tree Maintenance (45509) Amount Budgeted: 107,205 WCA Contract Tree Maintenance - 5 year cycle Area 4 -- 1,361 trees @ 40.50/tree 55,120 Service Requests and As Needed Work 7,345 Emergency Call Out 3,105 Arborist Inspections 5,380 Tree Planting 11,380 Tree/Stump Removals/Replacements for Sidewalk Repairs and 23,375 Pro -Active Risk Management Annual Supply of Tree Stakes & Ties 1,000 Bee Hive Removals from City Trees 500 CS -Tree Watering (45510) Amount Budgeted: 17,300 WCA Contract 17,300 119 i%Ai EXPENDITURES FY 2016-16 OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 49012 Transfer Out -Law Enforce Func 49015 Transfer Out - Gen Plan Transfer Out-CIP Fund Transfer Out - OPEBFund 49116 Transfer Out - Traffic Mit 49124 Transfer Out - Park Dev Fund 49370 Transfer Out -Debt Service Fd 49510 Transfer Out -Self Ins Fund 49520 Transfer Out - Vehicle Replace 49530 Transfer Out -Equip Replcmt 49540 Transfer Out -Bldg Maint USES OF FUND BALANCE RESERVES 49135 Transfer Out -PEG Fees Fund 49138 Transfer Out-LLAD #38 49139 Transfer Out-LLAD #39 49141 Transfer Out-LLAD #41 49250 Transfer Out-CIP Fund BePARTMENT;: Tramsfeis-Out DIVISION �� YransfeFs:Out ORGANIZATION4r::::::::: 001-9915 FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed 11,450 15,000 478,481 250,000 500,000 500,000 15,000 15,000 350,000 366,072 250,000 - 5W000 250,000 3,572,372 4,057,934 5,105,981 4,924,687 120 384,615 734,600 215,400 843,653 848,406 848,197 857,141 174,365 386,900 380,904 311,409 210,000 400,000 481,193 166,000 316,000 155,000 100,000 250,000 - 3,299,142 2,050,921 4,294,701 1,920,022 20,397 - - 76,759 99,237 99,237 187,814 111,573 116,237 116,237 3,546 6,613 83,537 83,537 87,672 78,285 1,687,605 512,269 2,725,633 273,230 2,007,013 811,280 3,004,665 3,572,372 4,057,934 5,105,981 4,924,687 120 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY 2015-16 TOTAL BUDGET $4,558,615 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000 Annual Allocation 15,000 Transfer Out - Law Enforcement Fund (49012) Amount Budgeted: Budget Savings - Transfer Out - Park & Facility Dev Fund (49124) 215,400 Willow Heights Park Development Fees 215,400 Transfer Out-CIP Fund (49250) Amount Budgeted: - Residential & Collector Street Rehab Area 3 Swing Set at Longview Park North Fencing Replacement - Peterson Skate Park Play Surface Replacement - Maplehill Park Play Surface Replacement - Pantera Park Play Surface Replacement- Reagan Park Transfer Out -Debt Service Fund (49370) Amount Budgeted: 857,141 Bond Principal Payments 385,000 Interest Expense 467,456 Banking Charges 3,500 Accounting & Auditing Fees 1,185 Transfer Out -Self Ins Fund (49510) Amount Budgeted: 311,409 Insurance Premiums 311,409 Transfer Out -Equip Replacement (49530) Amount Budgeted: 155,000 Computer Purchases 155,000 USES OF FUND BALANCE RESERVE Transfer Out- PEG Fees Fund (49135) Amount Budgeted: - Amount included in GF reserves to transfer to new fund - Transfer Out - LLAD 938 (49138) Amount Budgeted: 187,814 To Cover Fd Deficit 187,814 Transfer Out - LLAD #39 (49139) Amount Budgeted: 3,546 To Cover Fd Deficit 3,546 Transfer Out - LLAD #41(49141) 87,672 To Cover Fd Deficit 87,672 Transfer Out-CIP Fund (Use of Reserves) Amount Budgeted; 2,725,633 25215 Swing Set at Longview Park North 35,100 24414 Morning Canyon Parkway Improvements 338,947 01415 Residential and Collector Street Rehab Area 3 530,331 22813 Grand Ave Enhancement 127,169 26015 Peterson Park Parking Lot Improvements 472,635 26215 Reagan Park Parking Lot Improvements 162,830 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 166,825 Groundwater Drainage Improvements 225,000 Sewer System Master Plan 41,980 :1 City Yard Access Improvements 15,000 ADA Improvements to Sycamore Canyon Park 86,630 Improvements at Star Dust Park _ 240,843 :Construct- Longview Park South Improvements 240,843 Play Surface Replacement - Longview Park North 25,000 "r. Install Trail Info Map Panels @ 9 Trails 16,500 121 ��*NNBAX- SPECIAL FY 2015-16 .............................................. FUNt7:7YP1= Geheral Funcl FUNCTION Cam Org Support FUND # 011 This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. ESTIMATED RESOURCES 25500 Approp Fund Balance 39001 Transfer -in General Fund TOTAL OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 11011114 FY is 2014-15 2014-15 FY 2N Actual Adjusted Projected Proposed 15.000 15,000 15,000 1 11,450 15,000 15,000 15,000 11,450 15,000 15,000 15,000 11,450 15,000 15,000 15,000 122 CITY OF DIAMOND BAR M T1. ED RESOURCES Transfer -in General Fund 9001 Amount Budgeted: Iii 15,000 Contributions on Groups Budgeted: 15,000 15,000 123 Q-PECIAL FUNDS SIM. FY 2015-16 1. D i i. PUND:TYPE' General Fund FUNCTICN. Publie Safety FUND#. 012 This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriffs Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. FY 2013.14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Adopted ESTIMATED RESOURCES - - 25500 Unrestricted Fund Balance 384,361 865,763 865,763 1,002,263 36100 Investment Earnings 2,920 6,500 6,500 7,500 39001 Transfer In - General Fund 478,482 250,000 350,000 366,072 TOTAL 865,763 1,122,263 1,222,263 1,375,835 TRANSFERS OUT 9915-49001 Transfer Out- General Fund - 200,000 220,000 375,835 - 200,000 220,000 375,835 CAPITAL OUTLAY 4093-46410 Capital Improvements - - - FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 865,763 922,263 1,002,263 1,000,000 Total Fund Balance Res. 865,763 922,263 1,002,263 1,000,000 TOTAL 865,763 1,122,263 1,222,263 1,375,835 124 CITY OF DIAMOND BAR LAW ENFORCEMENT FUND FY15-16 TOTAL RESOURCE BUDGET $1,375,835 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 1,002,263 Estimated Based on Projections 1,002,263 Investment Income (36100) 7,500 Investment Income 7,500 TRANSFERSIN Transfer In - General Fund (39001) 366,072 Savings Realized in Law Enforcement Budget 366,072 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 375,835 Transfer Out - General Fund 375,835 Capital Improvements Amount Budgeted: Capital Improvements FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 1,000,000 Based on Budget -Unrestricted - 1,000,000 f FUND DESCRIPTION: This fund was created in FY14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan FUNI3:TYPE: General: u... FUNCTION General Plan Update:: FUN®:tfi 015 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - 500,000 500,000 804,000 36100 Investment Earnings - 4,000 4,000 4,000 39001 Transfer In - General Fund 500,000 - 300,000 - TOTAL 500,000 504,000 804,000 808,000 PROFESSIONAL SERVICES 5210-44220 Transfer Out - General Fund - - - 120,000 - 120,000 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 500,000 504,000 804,000 688,000 Total Fund Balance Res. 500,000 504,000 804,000 688,000 TOTAL 500,000 504,000 804,000 688,000 126 TOTAL RES-6-UkCE-13U—D—GET-- $808,000 Unrestricted Fund : 00) Amount Budgeted:804,000 Estimated Based on Projections 804,000 Investment Income (36100) 4,000 Investment Income 4,000 TRANSFERSIN Transfer In - General Fund (39001) 111111411 -FA 1114AW140 loll W11 .6: Planning - General Plan Amount Budgeted: 120,000 120,000 Commencement of Comprehensive General Plan Update. Utilize a facilitator to begin community outreach efforts to help define the scope and global vision for the General Plan Update. Next, prepare an RFP to seek out qualified planning consultants to assist the community in navigating through what will be a complex and far-reaching long- range planning effort. FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 688,000 Based on Budget -Unrestricted 688,000 127 F-JAIAHKA11R SPECIAL ,' llf ' BUDGET FY 2015-16 l DESCRIPTION: FUMD:TYPE;General Fund FUNCTION: .::OPER. Reserve FUND"/T. p2p This fund was created in FY14-15 to establish an allocation of resources needed to fund the Other Post Employment Benefits (OPEB) undfunded liability. FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - - - 500,000 36100 Investment Earnings - - - 5,000 39001 Transfer In - General Fund - - 500,000 - TOTAL - - 500,000 505,000 PROFESSIONAL SERVICES 5210-44220 Transfer Out - General Fund - FUND BALANCE RESERVE 25500 Unrestricted Fund Balance - - 500,000 505,000 Total Fund Balance Res. - - 500,000 505,000 TOTAL - - 500,000 505,000 128 4 4, . 1. EstimatedUnrestricted Fund Balance (25500) Amount Budgeted: 500,GOO Based on Projections 500,000 stment Income (36100) 5,000 Investment Income 5,000 TRANSFERSIN Transfer In - General Fund (39001) PROFESSIONAL Professional Serv- (4090-44000) Amount Budgeted: RestrictedFUND BALANCE RESERVES Fund Balance .10) Amount d ed 505,000 Based on ••^ Restricted 505,000 129 SPECIAL FY 2015-16 FUND DESCRIPTION: FUN IDTYPE Special Revenue FUN(:TfQN SfreellWafhslmpr, FURQ# The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. TRANSFERS OUT 9915-49250 Transfer to CIP Fund 549,630 1,460,091 878,116 700,816 9915-49250 Transfer to CIP Fund- Carryover 581,975 Total Capital Outlay 549,630 1,460,091 878,116 1,282,791 FUND BALANCE. RESERVES 25500 Reserve 903,259 59,788 641,763 - Total Fund Balance Res. 903,259 59,788 641,763 - TOTAL 1,452,889 1,519,879 1,519,879 1,282,791 Iwo FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 857,285 903,259 903,259 641,763 31325 Measure R Revenue 589,379 611,120 611,120 635,528 36100 Investment Earnings 6,225 5,500 5,500 5,500 TOTAL 1,452,889 1,519,879 1,519,879 1,282,791 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 549,630 1,460,091 878,116 700,816 9915-49250 Transfer to CIP Fund- Carryover 581,975 Total Capital Outlay 549,630 1,460,091 878,116 1,282,791 FUND BALANCE. RESERVES 25500 Reserve 903,259 59,788 641,763 - Total Fund Balance Res. 903,259 59,788 641,763 - TOTAL 1,452,889 1,519,879 1,519,879 1,282,791 Iwo ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections rAR D BUDGET Y ;' II r 1 FY 2015-16 641,763 1 f.. Measure R Revenue (31325) Amount Budgeted: 635,528 Measure R based on MTA estimate 635,528 st Revenue (36100) Amount Budgeted: 5,500 Interest Revenue 5,500 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 700,816 Residential & Collector Street Rehab Area 4 700,816 Transfer to CIP Fund - Carryovers (9915-49250) 01415 Residential & Collector Street Rehab Area 3 24914 Traffic Signal Infrastructure Upgrades 131 566,975 15,000 CITY OF DIAMOND BA FUNDSSPECIAL BUDGET FY 2015-16 JFOND TYPE Spec1a! Revenue FUNGTIOhY Sfreet Mair tfConst. FUND # 911:: ,. � � ..... ,,. �, _. urs . „c ✓ ,..e� -. _�-.... ... .... .. .. v+' FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. 25500 Approp Fund Balance 31705 Gax Tax - 2105 31710 Gas Tax - 2106 31720 Gas Tax - 2107 31730 Gas Tax - 2107.5 31731 HUTA - Prop 42 Replcmnt 36100 Interest Revenue 39001 Transfer In - General Fund 7,500 TOTAL FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted , p se 669,250 900,470 900,470 988,019 411,249 293,143 372,625 348,616 192,770 232,933 215,530 184,532 439,928 360,193 508,727 476,622 7,500 7,500 7,500 4,500 842,420 637,876 632,223 276,390 3,050 5,500 5,500 3,500 2,566,167 2,437,615 2,642,575 2,282,179 9915-49001 Transfer to General Fund 979,032 1,041,063 1,041,063 1,000,000 9915-49250 Transfer to CIP Fund 686,665 1,216,564 613,493 765,040 9915-49250 Transfer to CIP Fund - Carryovers 336,376 Total Transfers Out 1,665,697 2,257,627 1,654,556 2,101,416 FUND BALANCE RESERVES 25500 Reserve 900,470 179,988 988,019 180,763 Total Fund Balance Res. 900,470 179,988 988,019 180,763 TOTAL 2,566,167 2,437,615 2,642,575 2,282,179 132 AS TAX FUND (111) FY 2015-16 TOTAL RESOURCE BOUG-E-T $2,282,179 Approp Fund Balance Amount Budgeted: 988,019 Estimated Based on Budget & Projections 988,019 Gas Tax Revenue i Gax Tax - 2105 (31705) Amount Budgeted: 348,616 Gas Tax - 2106 (31710) Amount Budgeted: 184,532 Gas Tax - 2107 (31720) Amount Budgeted: 476,622 Gas Tax - 2107.5 (31730) Amount Budgeted: 4,500 HUTA - Prop 42 Replacement Amount Budgeted: 276,390 Interest Revenue Amount Budgeted: 3,500 Interest Revenue 3,500 Transfer to General Fund (9915-49001) Amount Budgeted: 1,000,000 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 925,000 Utilities (001-5510-42126) 75,000 Transfer Out - CIP (9915-49250) Amount Budgeted: Residential & Collector Street Rehab Area 4 540,040 Neighborhood Traffic Management Prgm 45,000 22813 Grand Ave Enhancement (new funding source) 180,000 Transfer Out -CIP Carryovers (9915-49250) 336,376 01415 Residential & Collector Street Rehab Area 3 336,376 Reserve (25500) Amount Budgeted: 133 180,763 SPECIAL FUNDSBUDGET FY 2015-16 ■ r # ?- FUNDTYI?E. S.... Revenue �� FUNCTIQN Public7ransportq:: FUiiD # .11112 The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 92,149 45,000 85,894 802 25500 Approp Fund Balance 664,416 302,472 302,472 378,932 31310 Transportation Tax 952,101 982,329 988,500 1,021,564 34850 Transit Subsidy Prgrm Rev 1,004,134 1,200,000 1,050,000 1,075,000 36100 Interest Revenue 6,932 3,500 3,500 6,500 18,180 TOTAL 2,627,583 2,488,301 2,344,472 2,481,996 PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -Time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement Benefits XXXX-40083 Workers Comp Expense XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare Expense XXXX-40090 Cafeteria Benefits OPERATING SUPPLIES 5553-41200 Supplies OPERATING EXPENDITURES 5553-42128 Bank Charges 5553-42205 Computer Maintenance 5553-42315 Membership & Dues 5553-42395 Misc Exp CONTRACT SERVICES 5350-45310 CS - Excursions 5553-45402 CS-Sheriff/Spcl Evts 5553-45533 Transit Subsidy Program 5553-45535 Transit Subsidy -Fares 88,517 92,149 45,000 85,894 802 1,500 - 1,500 1,612 1,725 1,000 1,651 14,906 16,617 13,000 15,344 828 788 370 736 585 563 400 522 1,308 1,410. 600 1,313 17,711 18,180 8,500 18,270 126,269 132,932 68,870 125,230 1,555 1,200 500 1,200 1,555 1,200 500 1,200 14,776 15,000 15,000 15,000 1,964 2,100 2,000 1,600 16,830 - 17,000 16,920 17,000 1 100 - 100 33,571 34,200 33,920 33,700 67,757 91,700 85,000 92,500 1,438 1,500 1,500 - 259,659 300,000 262,500 268,750 1,024,691 1,200,000 1,050,000 1,075,000 1,353,545 1,593,200 1,399,000 1,436,250 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 10,000 12,500 12,500 14,500 5553-46235 Computer Equip -Software 171 750 750 750 10,171 13,250 13,250 15,250 DISC EXPENDITURES 4090-47230 Sale of Prop A Fds 800,000 450,000 450,000 - 800,000 450,000 450,000 - TRANSFERS OUT 9915-49250 TransferOut- CIP Fund - 230,000 - 383,690 9915-49250 Transfer Out- CIP Fund Carryover - - 274,000 230,000 - 657,690 25500 Reserve 302,472 33,519 378,932 212,676 302,472 33,519 378,932 212,676 TOTAL 2,627,583 2,488,301 2,344,472 2,481,996 BUDGET DISCUSSION EstimatedTOTAL RESOURCE BUD ET $2,481,996 ESTIMATED RESOURCE Approp Fund Balance Amount Budgeted: 378,932 Based on • - • Transportation Tax (31310) Amount Budgeted: 1,021,564 Based on MTA Estimates 1,021,564 Transit• d s ,k: Amount Budgeted: 1,075,000 FaresCost of 000 Interest Revenue Amount Budgeted: 6,500 Based on Sympro Estimate 6,500 Finance Director Desktop Support Tech Sr Office Specialist Accounting Technician Administrative Coordinator 0.05 FT 0.05 FT 0.40 FT 0.75 FT 0.05 FT 1.30 FT 125,230 Supplies (5553-41200) Amount Budgeted: 1,200 Diamond Ride - ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 Banking Charges (42128) Amount Budgeted: 15,000 Credit Card Charges (online transactions) 15,000 Computer Maintenance u .0 B .,g_1,600 Software Maintenance: Diamond Ride AssurelD -Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride Zebra printer - annual support & maint - Memisership & Dues (5553-42315) Amount Budgeted: 17,000 SGVCOG 17,000 135 N. ,r s BUDGET DISCUSSION Page 2 Mlisc Expenditures (5553-42395) Amount Budgeted: 100 100 CS - Excursions (5350-45310) Amount Budgeted: 92,500 Tiny Tots 1,700 Seniors 25,000 Day Camp 30,000 Adult Excursions 11,700 Concerts in the Park / Movies - Shuttles 9,800 City Birthday Party - Shuttles 3,300 4th of July - Shuttles 7,700 Winter Snow Fest - Shuttle 1,600 DB4Youth 1.700 Transit Subsidy Program (5553-45533) Amount Budgeted: 268,750 Transit Subsidy for DB Residents 268,750 Transit Subsidy-Faress (5553-45535) Amount Budgeted: 1,075,000 Transit System Fares 1,075,000 Computer Equip - Hardware (5553-46230) Amount Budgeted: 14,500 Diamond Ride Zebra Printer 2,000 Diamond Ride HW Enhancements 12,500 Computer Equip - Software (555346235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPEND Sale of Prop A Funds (4090-47230) Amount Sale of Prop A Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 383,690 Adaptive Traffic Control System 180,000 DBB/BCR Intersection Enhancements 153,690 Median Modification (DBB/Maple Hill) 50,000 Transfer Out - CIP Fund. Carryovers (991549250) Amount Budgeted: 274,000 22813 Grand Ave Enhancement (New Funding Source) 44,000 24914 Traffic Signal Infrastructure Upgrades 230,000 FUND BALANCE RES Reserve N) Amount dg ed 136 J!P WAN SPECIAL FUNDS BUDGET FY 2015-16 F. DESCRIPTION: :�:� F31ND�T,Y:PE Special.Revenue 5:�: FUN.GTJON .Str IvlaintfConst FUND # 113 The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,306,028 1,064,343 1,064,343 874,383 31320 Transportation Tax 792,581 814,816 834,000 847,360 36100 Interest Revenue 9,486 8,400 8,400 6,000 TOTAL 2,108,095 1,887,559 1,906,743 1,727,743 _s , XXXX-40010 Salaries 119,828 136,308 125,000 136,980 XXXX-40070 City Paid Benefits 884 1,708 1,000 1,768 XXXX-40080 Retirement Benefits 20,176 24,579 20,500 24,118 XXXX-40083 Workers Comp Expense 2,272 2,461 2,372 2,410 XXXX-40084 Short/Long Term Disability 770 831 781 832 XXXX-40085 Medicare Expense 1,670 - 1,980 1,700 1,980 XXXX-40090 Cafeteria Benefits 15,440 17,925 16,140 19,773 161,040 185,792 167,493 187,861 + rE 42205 Computer Maintenance 4,849 5,200 5,200 5,200 4,849 5,200 5,200 5,200 PROFESSIONAL SERVICES 44000 Professional Services 28,000 35,000 28,443 35,000 28,000 35,000 28,443 35,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab - 568,210 475,000 475,000 350,000 568,210 475,000 475,000 350,000 TRANSFERS OUT 9915-49001 Transferto General Fund 9915-49250 Transfer to CIP Fund 281,653 1,220,178 356,224 365,000 9915-49250 Transfer to CIP Fund carryove - - - 637,600 281,653 1,220,178 356,224 1,002,600 FUND BALANCE RESERVES 25500 Reserve 1,064,343 (33,611) 874,383 147,082 1,064,343 (33,611) 874,383 147,082 TOTAL 2,108,095 1,887,559 1,906,743 1,727,743 137 Prop C - Transit Fund (113) BUDGET DISCUSSION '.� 'C$1,704,053 ESTIfwEATED RESOURCES Approp Fund Balance Amount Budgeted: 850,593 Anticipated FB 850,693 Transportation Tax (31320) 847,360 Based on MTA Projection 847,360 Interest Revenue Amount Budgeted: 6,000 Based on Sympro Estimates 6,000 PERSONNEL SERVICES Sr. Civil Engineer (DBITS) Deputy City Manager Senior Management Analyst Management Analyst Info Svcs Director (DBITS & Transit) Admin Coordinator Assoc Engineer (DBITS) Amount Budgeted: 187,861 0.15 FTE 0.025 FTE 0.05 FTE 0.025 FTE 0.10 FTE 0.05 FTE 1.00 FTE 1.40 FTE (DBITS - Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 5,200 GIS Software (40% of Annual Maint.) 5,200 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 35,000 57/60 Supplemental Needs Study 35,000.00 CONTRACT SERVICES Amount Budgeted: 350,000 CS - Dial -A -Cab Services (5553-45529) Diamond Ride 350,000 TRANSFERS -OUT Transfer Out - CIP (991549250) Amount Budgeted: 365,000 Traffic Signal Upgrades - YR 2 35,000 Adaptive Traffic Control System 180,000 '. Copley/GS Drive Intersection Modification 50,000 22813 Grand Ave Enhancement (add'I funding source) 100,000 Transfer Out - CIP Carryovers (9915-49250) 637,600 24914 Traffic Signal Upgrades -YR 1 70,000 - 22813 Grand Ave Enhancement 500,020 26315 DBB/BCR Intersection Enhancement 67,580 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 123,392 138 CITY OF DIAMONDFUNDTYPE _ j;;__ Specia] Revenue SPECIAL FUNDS BUDGET FUFIGTiON Street(Wathslmpr:::: FY 2015-16 FUND.# 114.....- ,.r,a „moi.,„.. ., x ",... G...„. . .a FUN1 DESCRIPTION: „. , The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 7u;* C 25500 CIP Reserve 363 363 363 363 31331 Federal - STPL Revenue - 333,964 - 558,964 31845 TEA -21 Revenue 110,436 1,459,513 948,166 3,813,901 31846 SAFETEA-LU Demo Revenue 699,220 - - 36100 Investment Earnings - - - - TOTAL 110,799 2,493,060 948,529 4,373,228 TRANSFERS OUT 991549250 Transfer to CIP Fund 110,436 2,492,697 948,166 2,828,333 9915-49250 Transferto CIP Fund- Carryover 1,544,532 9915-49116 Transfer to Traffic Impr Fund - Total Capital Outlay 110,436 2,492,697 948,166 4,372,865 FUN® BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 363 363 363 363 110,799.00 2,493,060 948,529 4,373,228 owl CITY OF DIAMOND BAR AP 21 Fund 4) BUDGET DISCUSSION FY1 5-16 TOTAL RESOURCE BUDGET $4,373,228 Revenues Amount Budgeted: 4,372,865 Federal-STPL Revenues 558,964 MAP 21 3,813,901 Approp Fund Balance Amount Budgeted: 363 Estimated Based on Budget 363 f TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 2,828,333 Arterial Street Rehab - Zone 2 225,000 Lemon Ave. Interchange Project (Con) 2,603,333 Transfer to CIP Fund Carryovers (9915-49250) 23313 Lemon Ave. Interchange Project (ROW) 22813 Grand Ave. Enhancements 511,348 1,033,184 i FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 363 363 Nil CITY OF DIAMOND BAR cNiixYAe :special te4?rtue:: SPECIAL FUNDS BUDGET FUNCTION WasteNlgt ':::... FY 2015-16 FUNp# INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. 141 FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 930,363 1,082,912 1,082,912 1,021,037 31870 Used Motor Oil Block Grant 16,021 - 31875 Beverage Ctnr Recycling Grt 30,132 - 34820 AB939 Admin Fees 512,656 490,000 490,000 512,000 36100 Interest Revenue 7,420 7,500 7,500 8,000 TOTAL 1,496,592 1,580,412 1,580,412 1,541,037 PERSONNEL SERVICES 5515-40010 Salaries 207,525 218,017 217,000 268,260 5515-40020 Over -Time Wages 963 1,000 1,000 1,000 5515-40070 City Paid Benefits 2,480 2,306 2,306 3,490 5515-40080 Retirement 34,363 37,678 35,000 46,913 5515-40083 Worker's Comp. Exp. 3,507 2,845 2,845 3,201 5515-40084 Shod/Long Term Disability 1,288 1,330 1,330 1,596 5515-40085 Medicare 2,951 3,247 3,247 31887 5515-40090 Benefit Allotment 27,302 29,502 29,502 38,430 Total Personnel 280,379 295,925 292,230 366,776 SUPPLIES 5515-41200 Operating Supplies 4,382 - - 2,500 5515-41300 Small Tools & Equipment - - - 5,500 5515-41400 Promotional Supplies 7,506 20,000 20,000 20,000 Total Supplies 11,888 20,000 20,000 28,000 OPERATING EXPENDITURES 5515-42110 Printing 24,591 43,500 43,500 30,000 5515-42115 Advertising 750 5,953 5,000 8,000 5515-42120 Postage - 8,700 5,000 8,000 6515-42315 Membership/Dues - 300 300 3,450 5515-42320 Publications - 200 200 - 200 5515-42325 Meetings - 500 500 500 5515-42330 Travel-Conf & Meetings - 1,000 1,000 1,000 5515-42340 Education & Training - 500 500 2,500 5515-42355 Contributions -Com. Groups 1,000 1,000 Total Operating Exp. 25,341 61,653 56,000 54,650 PROFESSIONAL SERVICES 5515-44000 Professional Services 35,572 80,000 60,000 40,000 Total Prof. Svcs. 35,572 80,000 60,000 40,000 CONTRACT SERVICES 5515-45500 CS 22,500 10,000 59,100 Total Contract Svcs. - 22,500 10,000 59,100 CAPITAL EXPENDITURES 5515-46250 Miscellaneous Equipment 24,031 Total Capital Exp. 24,031 - - - INSURANCE EXPENSE 5515-47220 Insurance Expense 2,700 Total Insurance Svcs. - - - 2,700 TRANSFERS OUT 9915-49001 Transfer Out - General Fund 60,500 60,681 60,681 60,066 9915-49160 Transfer Out- Used Oil - 16,021 16r021 - _ 9915-49161 Transfer Out- Bev Recyc Fd 44,443 44,443 60,500 121,145 121,145 60,066 FUND BALANCE RESERVES 25500 Reserve 1,082,912 979,189 1,021037 935,145 Total Fund Balance Res. 1,082,912 979,189 1,021,037 935,145 TOTAL 1,496,592 11580,412 1,580,412 1,546,437 141 CITY OF DIAMONDA AIM r 4 r BUDGET DISCUSSION TOTAL RESOURCE BUDGET Estimated based on Budget w�� 1,021,037 AB939 Admin Fees (34820) Amount Budgeted: 512,000 AB939 Admin Fees 512,000 Interest Revenue Amount Budgeted: 8,000 Interest Revenue 8,000 Bali iwZymaAaIr7ri117:8=i11pinchit 366,776 Operating Supplies (5515-41200) Amount Budgeted: 2,500 Recycled Material Content Letterhead/Envelopes/Citywide Small Tools & Equipment (5515-41300) 5,500 Composting Bins Promotional Supplies (5515-41400) Amount Budgeted: 20,000 Storm Water Prevention/Water Conservation 15,000 Items/Recycling Items/AB939, AB431, AB1826 Green Business Decals/Promos 3,000 Replace Canopy/promotional booth 2,000 142 Amount Budgeted: Full Time PW Director .015 FTE Deputy City Manager .025 FTE Sr. Mgt Analyst 0.45 FTE Management Analyst 0.75 FTE Neighborhood Improvement Officer 0.10 FTE Admin Coordinator 0.20 FTE Finance Director 0.05 FTE Senior Accountant 0.05 FTE Accounting Technician 0.05 FTE Info Systems Director 0.05 FTE Network/Systems Admin 0.05 FTE Desktop Support Tech 0.05 FTE Public Information Manager 0.10 FTE Public Information Coordinator 0.30 FTE Media Specialist 0.10 FTE 2.70 FTE 366,776 Operating Supplies (5515-41200) Amount Budgeted: 2,500 Recycled Material Content Letterhead/Envelopes/Citywide Small Tools & Equipment (5515-41300) 5,500 Composting Bins Promotional Supplies (5515-41400) Amount Budgeted: 20,000 Storm Water Prevention/Water Conservation 15,000 Items/Recycling Items/AB939, AB431, AB1826 Green Business Decals/Promos 3,000 Replace Canopy/promotional booth 2,000 142 CITY OF DIAMOND 15Y AB939 Compliance -Waste Mgt (115-5515) BUDGET if Page 2 t1PE TINC3 E�PENDITtiRES Printing (5515-42110) Amount Budgeted: 30,000 Envirolink and Education Outreach to Increase Multi- 27,000 Family & Commercial Sector Recycling, Street Sweeping Magnets Composting Program/AB 939 Informational items 3,000 Advertising (5515-42115) Amount Budgeted: 8,000 Multi -media campaign focusing on integrated 5,000 waste management programs and services Green Business/Compost Program/Mobile Collection 3,000 Postage (5515-42120) Amount Budgeted: 5,000 Postage Cost 5,000 AB 1826 Outreach/Mailing 3,000 SWANA Membership Fees 450 Annual Dues for Green Business Program 3,000 Publications (5515-42320) Amount Budgeted: 200 Subscriptions 200 Budgeted:Meetings (5515-42325) Amount „ to Meetings 500 Travel-Conf & Meetings (5515-42330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (5515-42340) Amount Budgeted: 2,500 SWANA Training/Workshops 2,500 Contributions -Com. Groups (5515-42355) Amount Budgeted: 1,000 City Trash Cutter Award, America Recycles 1,000 Day Celebration, etc. Professional Services (5515-44000) Amount Budgeted: On-call Technical Assistance/Support in 40,000 AB 939 Annual Report and AB 341 Mandatory Commercial Recycling, VerificationNalidation of DRS Tonnage, C & D Debris Program, and Soilid Waste Contract Management ERVICIES Contract Services (5515-45500) Amount Budgeted: 59,100 Compost Bin Workshop Instructor 3,000 Green Business Program 10,000 Mobile Collection Program 4,600 Mobile Paper Shredding/Recycling Events 2,000 143 CITT OF DIAMOND BAR X993-9 i * BUDGET DISCUSSION Contract Services (5515-45500) (con°t) School Recycling Outreach Program -Discovery Science Center 26,000 Special Collection HHW Program (Ace Hardware) 11,000 Special Waste: Auto/Metal Recycling Program 2,500 Insurance Expense (5515-47220) Special Events Insurance NSFERS OUT 2,700 Transfer out - General Fund (9915-49001) Amount Budgeted: 60,066 Street Sweeping (001-5554-45501) 45,066 Storm Drainage (001-5554-45512) 15,000 Reserve (25500) m The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. � ► t 25500 CIP Reserve 31331 County STPL Revenue 34660 Traffic Mitigation Fees - Eng 36100 Investment Earnings 39001 TransferIn- GeneralFund 9915-49250 TOTAL PROFESSIONAL SERVICES- _ 44000 Professional Svcs Total Professional Svcs TRANSFERS OUT FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 466,914 742,829 - 173,730 4,045 5,000 742,829 1,326,519 328,690 127,681 5,000 3,000 3,130 261,426 - 3,130 261,426 - - 9915-49001 Transfer Out to General Fund 150,000 9915-49124 Transfer to Park Dev Fund 75,000 - - - 9915-49250 Transfer to CIP Fund - 353,744 - 728,291 9915-49250 Transfer to CIP Fund - Carryovers - - 353,744 Total Transfers 225,000 353,744 - 1,082,035 FUND BALANCE RESERVES 25500 Reserve 742,829 306,389 1,326,519 375,165 Total Fund Balance Res. 742,829 306,389 1,326,519 375,165 TOTAL 970,959 921,559 1,326,519 1,457,200 145 ;i Nr_ Traffic Mitigation d BUDGET DISCUSSION FY1 5-16 TOTAL RESOURCE BUDGET $1,457,200 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,326,519 Restricted Fund Balance Pathfinder Road Rehab (West City Limit to Peaceful Hills) (unrestr) 312,214 Unrestricted Fund Balance 100,000 1,014,305 Traffic Mitigation Fees (34660) Amount Budgeted: 127,681 Traffic Mitigation Fees (Vacant Pad in Target Center) 67,681 Traffic Mitigation Fees (Willow Heights) 60,000 Interest income (36100) Amount Budgeted: 3,000 Interest Income 3,000 Transfer In from General Fund Amount Budgeted: - TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 728,291 Residential and Collector St Rehab -Area 4 (unrestr funds) 385,116 Pathfinder Road Rehab (West City Limit to Peaceful Hills) (unrestr) 133,175 Copley/Golden Springs Dr. Intersection Modification (restr funds) 100,000 Median Modification (DBB/Maple Hill) (unrestr) 50,000 26315 DBB/BCR Intersection Enhancements (unrestr funds) (add'I funds) 60,000 Transfer to GIP Fund - Carryovers (9915-49250) Amount Budgeted: 353,744 26315 DBB/BCR Intersection Enhancements (restr funds) 154,730 26315 DBB/BCR Intersection Enhancements (unrestr funds) 34,000 22813 Grand Avenue Enhancement (unrestr funds) 165,014 Fund Balance Reserves Amount Budgeted: Restricted 125,165 Unrestricted 250,000 146 CITY OF iM�, 1. SPECIAL FUNDS BUDGET FY 2015-16 ., a wD D♦r FUN® TYPE Special:=Revenue FUNGTIQN St...... aths Impr This fund is being established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve - - - 108,020 34668 Sewer Fees - 107,400 107,520 - 36100 Investment Earnings - 500 500 - TOTAL - 107,900 108,020 .108,020 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - - - 108,020 9915-49250 Transfer to CIP Fund - Carryover - Total Capital Outlay - - - 108,020 FUND BALANCE RESERVES 25500 Reserve - 107,900 108,020 - Total Fund Balance Res. - 107,900 108,020 - TOTAL - 107,900 108,020 108,020 147 � " M�, , i ' Jw BUDGET r a DISCUSSION r TOTAL RESOURCE D $108,020 Revenues Amount Budgeted: 0 Sewer Fees Approp Fund Balance Amount Budgeted: 108,020 Estimated Based on Budget 108,020 TOTAL EXPENDITURE BUDGET $108,020 TRANSFERS CUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 108,020 Sewer System Master Plan 108,020 FUND BALANCE RESERVES Reserve (26500) Amount Budgeted: This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. ESTIMATED RESOURCES 25500 Approp Fund Balance 31810 Pollution Reduction Fees 36100 Interest Revenue TOTAL OPERATING EXPENDITURES 5098-42205 Computer Maintenance Total Operating Exp. CAPITAL OUTLAY 5098-46100 Auto Equipment 5098-46230 Computer Equip -Hardware 5098-46235 Computer Equip -Software Total Capital Outlay Actual Adjusted Projected Proposed 165,587 135,914 135,914 97,232 69,510 65,000 66,500 65,000 933 750 750 750 72,947 43,350 43,350 43,000 72,947 43,350 43,350 43,000 13,284 19,215 19,215 17,500 13,885 14,000 14,000 14,000 27,169 33,215 33,215 31,500 9915-49250 Transfer to CIP Fund 91,600 29,367 15,000 9915-49250 Transfer to CIP Fund - Carryover - - 55,000 Total Transfers Out - 91,600 29,367 70,000 FUND BALANCE RESERVES 25500 Reserve 135,914 33,499 97,232 18,482 Total Fund Balance Res. 135,914 33,499 97,232 18,482 TOTAL 236,030 110,064 173,797 92,982 E, CITY OF DIAMOND BAR J RUVEM EW TI FDM (f I 6f BUDGET DISCUSSION FY1 5-16 BUD ET $162,982 MATED RESOURCES Approp Fund Balance Amount Budgeted: 97,232 Projected 97,232 Pollution Reduction s Budgeted: 65,000 Based on history 65,000 AmountInterest Revenue g, e r Based on Sympro Estimate 750 Computer Maintenance (5553-42205) Amount Budgeted: 43,000 DB Intelligent Transportation Systems (DBITS) Transcore (Traffic Signal Software - PW ) 20,000 HP - Server Maintenance and support (3 - Servers) 4,500 Cisco Network HW Support 10,000 Transit Pass Systems (®n -line Sales) GovIS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. (Transit) 400 Verisign - SSL Certificate (Transit - .gov & .us) 2,000 HP - Server Maintenance and support (1 - Server) 1,100 Computer Equip - Hardware (46230) Amount Budgeted: 17,500 TPS HW Enhancements (Server) 15,000 DBITS HW Enhancements 2,500 Computer Equip - Software (46235) Amount Budgeted: 14,000 CV Web - Systems Enhancments 10,000 TPS - System Enhancements 4,000 Transfer to CiP Fund (9915-49250) Amount Budgeted: 15,000 Traffic Signal Infrastructure Upgrades -YR 2 15,000 Transfer to CIP Fund Carryovers (9915-49250) Amount Budgeted: 55,000 24914 Traffic Signal Infrastructure Upgrades -YR 1 55,000 Reserve (25500) Amount Budgeted: 18,482 150 I '. x. f FUND DESCRIPTION: FUNDTYPE Special:: Revenue::: FUNC .... . Stree€/Paths Imps: FUND #: 1'19 The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. 25500 CIP Reserve 31880 SB821 Revenue -Current Yr 31880 SB821 Revenue -Reserves 36100 Investment Earnings - 162,021 TOTAL FY 2013-14 FY 2014-15 FY 2014-15 FY f ProjectedActual Adjusted Proposed 69,082 - - 125,968 (37,082) 125,968 125,968 36,053 - 100 - 250 32,000 126,068 125,968 162,271 9915-49250 Transfer to CIP Fund 32,000 125,968 36,053 9915-49250 Transfer to CIP Fund - Carryover - 125,968 Total Transfers Out 32,000 125,968 - 162,021 FUND BALANCE RESERVES 25500 Reserved - 100 125,968 250 Total Fund Balance Res. - 100 125,968 250 TOTAL 32,000 126,068 125,968 162,271 151 SB 821 Fund (119) BUDGET DISCUSSION TOTALFY1 5-16 RESOURCE t:$162,271 Approp Fund Balance Amount Budgeted: 125,968 Estimated Based on Budget 125,968 SB821 Revenue -Current Yr (31880) 36,053 Based on MTA Estimates SB821 Revenue-Reserves(31880) - Interest Revenue (36100) Amount Budgeted: 250 Interest Revenue 250 TRANSFERS OUT Transfer to CIP Fund - (9915-49250) 36,053 24414 Morning Canyon Parkway Improvements (add'I funding source) 36,053 Transfer to CIP Fund - Carryover (9915-49250) Amount Budgeted: 125,968 22813 Grand Ave Enhancement 125,968 FUND BALANCE RESERVES Reserve (25500)- Amount Budgeted: 250 (reserved for project carryover) 250 152 r.UND TYpLSpecial:Revenue`. FUwT'lOk StreetfPaths imps: 6UND # 'I20 The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally signficant projects proposed by local jurisdictions, Clatrans, and other public agencies. The Call is a competitive grant process that is typicaly held biannually in odd -numbered years. TRANSFERS OUT 9915-49250 Transfer to CIP Fund 450,000 103,400 2,014,666 9915-49250 Transfer to CIP Fund - Carryover 346,600 Total Capital Outlay 450,000 103,400 2,361,266 FUND BALANCE RESERVES E5500 Reserve Total Balance _ WSW 153 50 50 6111 - 450,050.00 103,450 2,361,316 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve - - - 50 31332 MTA Grant Revenue - 450,000 103,400 2,361,266 36100 Investment Earnings - 50 50 - TOTAL, - 450,050 103,450 2,361,316 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 450,000 103,400 2,014,666 9915-49250 Transfer to CIP Fund - Carryover 346,600 Total Capital Outlay 450,000 103,400 2,361,266 FUND BALANCE RESERVES E5500 Reserve Total Balance _ WSW 153 50 50 6111 - 450,050.00 103,450 2,361,316 CITY OF DIAMOND BAR MTA Grants Fund x, BUDGET DISCUSSION TOTALFY1 5-16 RESOURCE RBUDGET ESTIMATED RESOURCES Revenues MTA Grant Approp Fund Balance Estimated Based on Budget U Ti]TFY#CiRiGT4L7ip uyzmmc ., 2,361,266 2,361,266 50 50 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 2,014,666 Lemon Ave Interchange (CON) 614,666 Adaptive Traffic Control System 1,400,000 Transfer to CIP Fund Carryovers (9915-49250) 23313 Lemon Ave Interchange (ROW) 346,600 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 50 50 154 11 IT"' '1QAC/A11:111114:4711i FUND DESCRIPTION: F:uNC TYPE.. Spec.. Revenue; �UNCTI4N; BtreeYiPa€hs lmpr The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. TRANSFERS OUT 9915-49250 Transfer to CIP Fund 19,706 223,311 101,138 124,028 9915-49250 Transfer to CIP Fund - Carryover 122,173 Total Capital Outlay 19,706 223,311 101,138 246,201 FUN® BALANCE RESERVES 25500 Reserve 101,138 500 122,673 1,000 Total Fund Balance Res. 101,138 500 122,673 1,000 TOTAL 120,844 223,811 223,811 247,201 155 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve - 101,138 101,138 122,673 34662 Solid Waste Impact Fees 120,844 122,173 122,173 124,028 36100 Investment Earnings - 500 500 500 TOTAL 120,844 223,811 223,811 247,201 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 19,706 223,311 101,138 124,028 9915-49250 Transfer to CIP Fund - Carryover 122,173 Total Capital Outlay 19,706 223,311 101,138 246,201 FUN® BALANCE RESERVES 25500 Reserve 101,138 500 122,673 1,000 Total Fund Balance Res. 101,138 500 122,673 1,000 TOTAL 120,844 223,811 223,811 247,201 155 BUDGET DISCUSSION FY 2015-16 (CSS ��1�a�.Yril1.`�a�; �IlaT.e3�11 Fund Balance Reserve (25500) Based on Projections 122,673 Waste Hauler Fees (34662) Amount Budgeted: 124,028 Solid Waste Impact Fees 124,028 Interest Revenue (36100) Amount Budgeted: 500 Based on Sympro Estimate 500 TOTAL EXPENDITURE BUDGET 246,201 TRAI4SFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 124,028 01416 Residential & Collector Street Rehab Area 4 124,028 Transfer to CIP Fund - Carryovers (9915-49250) 01415 Residential & Collector Street Rehab Area 3 FUNIC BALANCE RESERVES Reserve (25500) IM 122,173 Fll L11 -174 7F- fi N: r SPECIAL FY 2015-16 PARK FEES FUND IB FUND DESCRIPTION:::::::::: . FUND TYPE SRegial Revenue Ff.INCTI0A1; Park.fmprovemen :. FUND Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. ESTIMATED RESOURCES 25500 Fund Balance Reserve 34555 Quimby Fees 36100 Interest Revenue 39001 Transfers In - General Fund TOTAL TRANSFERS OUT 9915-49250 Transfer Out- CIP 9915-49250 Transfer Out CIP carryovers Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance Reserve Total Fund Balance Reserve TOTAL FY 2013-14 FY 2014-15 FY 02015-16 Actual Adjusted ed fi,.e eye Adopted 157 v r Fund Balance Amount dge d: Quimby Fees (34555) Amount Budgeted: Interest Revenue (36100) Amount Budgeted: Transfers Out - CIP Fund (49250) Amount Budgeted: Transfers Out - CIP Fund (49260) - Carryovers Reserve ttBudgeted: .. , i i 4 '', V i ISAR SPECIAL DBUDGET FY 2015-16 DESCRIPTION:FUND UP1D TY .. ,Special Revenue ::: Ft1NCTIO td Part* Improvement:. FUND #: 123 The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. ESTIMATED RESOURCES 25500 Approp Fund Balance 31815 Prop A -Safe Nghbrhd Pks 36100 Investment Earnings TOTAL 9915-49001 Transfer to Gen Fund 9915-49141 Transfer to LLAD 41 9915-49250 Transfer to CIP Fund Total Transfers Out mmwzi;�� 25500 Reserve Total Fund Balance Res. FY 2013-14 FY i'. 2014-15 FY 201 Actual Adjusted Projected Proposed - (50,454) (50,454) (61,090) 35,335 395,000 436,921 107,000 142 - - - 35,477 344,546 386,467 45,910 85,931 130,320 142,557 40,910 - 17,000 5,000 5,000 - 300,000 300,000 - 85,931 447,320 447,557 45,910 (50,454) (102,774) (61,090) - (50,454) (102,774) (61,090) 35,477 344,546 386,467 45,910 ®' CITY OF DIAMOND BAR r TOTAL RESOURCE BUDGET r ZMEMBILWIM (61, 090) = Prop A -Safe Nghbrhd Pks (31915) Amount Budgeted: 107,000 Unrestricted Funds 37,000 Restricted Funds 70,000 Transfer to Gen Fund (49001) Amount Budgeted: 40,910 Youth Master Plan Implementation 5,910 Landscape Maintenance 35,000 Transfer to D 41 AmountBudgeted:00 LLAD 41 5,000 SPECIAL FUNDS x. FY 2015-16 2 A Ir" FUND DESCRIPTION: FE3ND TYP: Speaal Revenue FUAICTIOIV; : Park Imptovemer t; FUND # 124 The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. TRANSFERS OUT 9915-49250 Transfer to CIP Fund (665) 124,900 94,496 65,963 9915-49250 Transfer to CIP Fund - Carryover 30,404 Total Transfers Out (665) 124,900 94,496 96,367 FUND BALANCE RESERVES 25500 Reserve - Restricted 76,171 335,986 716,475 836,508 Total Fund Balance Res. 76,171 335,986 716,475 836,508 TOTAL 75,506 460,886 810,971 932,875 161 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 502 76,171 76,171 716,475 39001 Transfer In - General Fund - 384,615 734,600 215,400 39116 Transfer In - Traffic Mit Fund 75,000 - - - 36100 Interest Revenue 4 100 200 1,000 TOTAL 75,506 460,886 810,971 932,875 TRANSFERS OUT 9915-49250 Transfer to CIP Fund (665) 124,900 94,496 65,963 9915-49250 Transfer to CIP Fund - Carryover 30,404 Total Transfers Out (665) 124,900 94,496 96,367 FUND BALANCE RESERVES 25500 Reserve - Restricted 76,171 335,986 716,475 836,508 Total Fund Balance Res. 76,171 335,986 716,475 836,508 TOTAL 75,506 460,886 810,971 932,875 161 CITY OF DIAMOND BAR 13UDGET DISCUSSION FY1 5-16 TOTAL RESOURCE BUDGET $932,875 Approp Fund Balance (25500) Amount Budgeted: 716,475 Estimated Based on Actual Exp. 716,475 Transfer In - General Fund (39001) Amount Budgeted: 215,400 Transfer In - General Fund 215,400 Interest Revenue 00. Amount Budgeted: 1err Based on Experience 1,000 :l��a1�31111:7A:1111110 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 65,963 Construct Pantera Park Trail 47,594 25514 Construct Steep Canyon Trail Connector (chg in funding source) 18,369 Transfer to CIP Fund - Carryovers (49250) Amount Budgeted: 30,404 25414 Design of Heritage Park & Comm Center 30,404 Reserve -Future Capital Imp (25500) Amount Budgeted: Restricted for Heritage Park 162 SPECIAL FUNDS BUDGET FY 2015-16 FUND DESCRIPTION: F:U.NDSpecial Revenue FUNCTION Community Deva: F:tJND� 125 The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. XXXX-40010 Salaries FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 XXXX-40020 Over -time Wages Actual Adjusted Projected Proposed ESTIMATED RESOURCES 72 176 176 168 31630 CDBG Revenue -Carry Over 3 70,673 3 87,020' 31630 CDBG Revenue 210,110 336,298 338,576 202,814 TOTAL 210.113 406.971 338 579 789 834 XXXX-40010 Salaries 4,888 6,909 6,909 6,702 XXXX-40020 Over -time Wages 188 - - XXXX-40070 City Paid Benefits 72 176 176 168 XXXX-40080 Retirement 841 1,245 1,245 1,202 XXXX-40083 Worker's Comp. Exp. 116 138 138 134 XXXX-40084 Short/Long Term Disability 33 42 42 41 XXXX-40085 Medicare 78 100 100 97 XXXX-40090 Benefit Allotment 1,423 1,882 1,882 1,870 Total Personnel 7,639 10,492 10,492 10,214 SUPPLIES 5215-41200 Operating Supplies - 2,200 2,200 2,200 Total Supplies - 2,200 2,200 2,200 OPERATING EXPENDITURES 5215-42115 Advertising - - - - 5350-42335 Travel -Mileage & Auto Allo - 5215-42355 Contributions -Com Groups 11,758 10,000 11,500 10,313 Total Operating Exp. 11,758 10,000 11,500 10,313 PROFESSIONAL SERVICES 5215-44000 Professional Services 131,405 107,576 107,576 105,794 Total Prof. Svcs. 131,405 107,576 107,576 105,794 TRANSFERS OUT 9915-49001 Transferto Gen Fd - - 9915-49250 Transfer to CIP Fund 59,308 276,703 206,811 161,313 9915-49250 - Total Transfers Out 59,308 276,703 206,811 161,313 CDBG Carry Over 3 - - - TOTAL 210,110 406,971 338,579 289,834 163 CDBG Fund BUDGET DISCUSSION TOTAL RESOURCE BUDGET $269,834 Com Svcs - Coordinator (D96904-15) 0.13 FT ESTIMATED RESOURCES - CDBG Revenue -Carry Over (31630) Amount Budgeted: 87,020 87,020 2,200 CDBG Revenue (31630) Amount Budgeted: 202,814 Based on CDC awarded amount 202,814 TOTAL EXPENDITURE BUDGET $289,834 PERSONNEL SERVICES Amount Budgeted: 10,214 Senior Program: Com Svcs - Coordinator (D96904-15) 0.13 FT 10,214 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,200 City Senior Program (D96904-15) 2,200 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: - Public Hearing Notices - Contributions -Com Groups (42355) Amount Budgeted: 10,313 YMCA Childcare & Day Camp (600873-15) 10,313 Senior Club Support (D96904-15) PROFESSIONAL SERVICES Amount Budgeted: 105,794 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-15) 4,200 Contract Admin - Senior Programming (D96904-15) 1,845 Contract Admin - YMCA Childcare (600873-15) 1,500 Home Improvement Loan Pgm (600503-15) 78,599 HIP Consultanting Svcs (600503-15) 19,650 TRANSFERS -OUT Amount Budgeted: 161,313 Transfer Out - CIP (9915-49250) ADA Improv at Syc Cyn-Bridge/Walkway (601719-15) 18,000 Contract Admin - Bridge & Walkway (601719-15) 2,000 ADA Handicap Ramps -Star Dust/Longview Mini Park- (601720-15) 20,240 Contract Admin - Star Dust/Longview Mini Parc - (601720-15) 2,759 ADA Improv -Star Dust/Longview Mini Park - (601721-15) 104,117 Contract Admin - Dust & Longview Mini Park (601721-15) 14,197 Transfer Out - CIE Carry Over (9915-49250) 164 The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforcement Technician. FY 2013-14 FY 2014.15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 94,133 104,671 104,671 107,421 31855 - Public Safety Grant - State 100,000 100,000 100,000 100,000 36100 Interest Revenue 896 1,000 1.,000 1,000 TOTAL 195.029 205.871 7n5 R71 9nR 491 SUPPLIES 4411-41200 Operating Supplies OPERATING EXPENDITURES 4411-42200 Equipment Maintenance Total Operating Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 1,401 1,000 1,000 1,000 1,401 1,000 1,000 1,000 500 500 500 4,900 5,000 4,900 5,000 4,900 5,000 4,900 5,000 - 5,000 1,350 5,000 5,000 1,350 5,000 9915-49001 Transfer Out -General Fund 84,057 109,462 91,000 102,186 84,057 109,462 91,000 102,186 FUND BALANCE RESERVE 25500 Fund Balance Reserve 104,671 84,709 107,421 94,735 Total Fund Balance Reserve - 104,671 84,709 107,421 94,735 TOTAL 195,029 205,671 205,671 208,421 165 iM�O> Fund BUDGET DISCUSSION Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (36100) Amount Budgeted: 1,000 Based on Sympro Estimate 1,000 Fund Balance Reserve Amount Budgeted: 107,421 Estimated based on projections 107,421 W101111 -110r0 •, Supplies 00Budgeted: 1,000 SuppliesMisc 000 Equipment Maintenance (42200) Amount Budgeted: 500 500 Professional Services (44000) Amount Budgeted: 5,000 Project Sister - At Risk Youth Counseling 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 Transfer Out -General Fund (49 001) Amount .Y d 102,186 Law Enf Tech Fingerprinting Program ftWbWXAAWt Im 92,186 10,000 CITY OF DIAMOND BAR SPECIAL DS BUDGET FY 2015-16 y y, FaBND TYPE Special: Revenue FUNCTION PUbJJc Safety FUND, DESCRIPTIOV: r - During FYI 996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31852 Asset Forfeiture Revenue 36100 -Interest Revenue TOTAL CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out - General Fund Total Transfer Out FY 2013.14 FY 2014-15 FY 2014-15 FY 2015.16 Actual Adjusted Projected Proposed 66,254 383 FUND BALANCE RESERVE 25500 Fund Balance Reserve Total Fund Balance Reserve 66,637 TOTAL 66,637 167 CITY OF DIAMOND BAR TOTAL RESOURCE BUDGET $0 Approp Fund Balance Amount Budgeted: Based on Projection Interest Revenue (36100) Amount Budgeted: Based on History CAPITA4 i?IJ`fLA`( Misc Equipment (46250) Amount Budgeted: fRA_N�SFERS 06 Transfer Out -General Fund _00Amounted Narcotic Deputy (STAR Program) FE1Pdf� BALA�iCE RE sER�ES Reserve (25500) Amount Budgeted: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2013-14 FY 2014-15 FY 2014-15 Proposed Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 36,116 36,076 36,076 31,666 31857 CA Law Enf Equip Pgm - - - - 36100 Interest Revenue 273 200 200 200 TOTAL 36,389 36,276 36,276 31,866 CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay 313 10,000 4,610 10,000 313 10,000 4,610 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 36,076 26,276 31,666 21,866 Total Fund Balance Reserve 36,076 26,276 31,666 21,866 TOTAL 36,389 36,276 36,276 31,866 169 CITY OF DIAMOND BA;" CA LAIN C ti t -' V a BUDGET DISCUSSION FY 2015-16 TOTAL RESOURCE BUDGET Approp Fund Balance Amount Budgeted: 31,666 Estimated Based on Projectons 31,666 CA Law Enf Equip Pgm Amount Budgeted: Interest Revenue (36100) Amount Budgeted: 200 200 ;'4 11k 0 TRACT SERV CES Amoun Budgeted: CS -Sheriff Department (45401) Misc Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriff's Dept. 10,000 BALANCE RESERVES Reserve (25500) ow P FUND,;TYR ciaf:Reve spenue ;:: FUNCTION PubIlC:lhformatlon:: FUND:# 135 ^Zt i,.f ,. .s .. .� ..i.. .� D DESCRIPTION: Public, Educational and Governmental (PEG) fees totaling 1 % of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures. 25500 Fund Balance Reserve 31215 PEG Fees 36100 Interest Revenue 39001 Transfers In - General Fund TOTAL CAPITAL EXPENDITURES 46250 Miscellaneous Equipment Total Capital Outlay I;k7&q4Mr r t Actual Adjusted . _ ed Proposed - - 45,300 100,000 100,000 100,000 300 300 500 100,300 100,300 145,800 85,000 55,000 102,500 85,000 55,000 102,500 FUND BALANCE RESERVE 25500 Fund Balance Reserve 15,300 45,300 43,300 Total Fund Balance Reserve 15,300 45,300 43,300 TOTAL 100,300 100,300 145,800 171 PEG FEES FUND f TIMATED RES Approp Fund Balance Amount Budgeted: 45,300 45,300 PEG Fees (31215) Amount Budgeted: 100,000 100,000 Interest Revenue (36100) Amount Budgeted: 500 Based on Sympro Estimate 500 1141IF-11 1111111140 Wlz 101111i KIM =11.r5 CAPITAL OUTLAY Misc. Capital Outlay (46250) Amount Budgeted: 102,500 Camera & Lighting Equipment 5,500 Apple Mac Work Station (second work bay) 12,000 Upgrades to Tightrope System 25,000 Furnishings for Broadcast Room 50,000 Video Production Equip for Gov't Channel Prog Partnership 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 43,300 43,300 172 -GITY WF DIAMONDBAN p SPECIALD.BUDGET FY Y F1 IND DESCRIPTION: FUND TYPE;Special RevernuE.::: FA:INC'[lON `: Lsridscape FUND#. 138 The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. C 40010 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 City Paid Benefits Actual Adjusted Projected Proposed ESTIMATED RESOURCES Short/Long Term Disability 40085 Medicare 40090 25500 Approp Fund Balance (15,779) - - - 30300 Prop Tx -Sp Assessment 264,940 268,000 268,000 268,305 39001 Transfer in - General Fund 76,759 99,237 99,237 187,814 TOTAL 325,920 367.237 367237 4.58119 C 40010 Salaries 40020 Over Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 180,503 TOTAL PERSONNEL 24,438 315 4,300 719 146 452 3,582 33,951 5538-42115 Advertising 4,764 5,000 5,000 5,000 5538-42126 Utilities 167,290 150,325 150,325 152,668 5538-42210 Maint. of Grounds/Bldgs 8,449 16,200 16,200 16,200 Total Operating Exp. 180,503 171,525 171,525 173,868 PROFESSIONAL SERVICES 5538-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5538-45500 Contract Services 5538-45509 Tree Maintenance Total Contract Svcs. CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital lmprvmnts FUND BALANCE 00 Reserve Total . Balance 4,040 4,100 4,100 5,500 4,040 4,100 4,100 5,500 141,377 191,612 191,612 191,612 51,188 141,377 191,612 191,612 242,800 (0) TOTAL 32--5,920 367,237 367,237 456,119 173 I ESTIMATED RESOURC Approp Fundr r,) Amount Budgeted: Actual Fund Balance Prop Sp Assessment (30300 Property Tax 268,305 Transfer In - General Ed (39001) Amount Budgeted: 187,814 To Cover Deficit - to be repaid to Gen Fd 187,814 Personnel (40010-40093) Amount Budgeted: 33,951 Full Time Parks & Maintenance Superintendent 0.20 FTE Parks & Maintenance Inspector 0.05 FTE 0.25 FTE OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 152,668 Water (5% increase per WVWD) 144,568 Edison (5.0% increase per BCE) 8,100 Maint. of Grounds/Bldgs i g16,200 As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBBlvd south of Sunset Xing) 1,200 PRQFESSlfJNAI_ SER`f@CES Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 MOYMMtSERVICES Contract Services (45500) Amount Budgeted: 191,612 Contract Maintenance (Excel Landscape Maintenance) 140,612 Install Efficient Emitters & Rehab bare areas in Medians 50,000 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 CS - Tree Maintenance (45509) Amount Budgeted: 51,188 Dist. 38 -- 1,263 trees @ 40.50/tree 51,188 FUND BA NCE RESERVES Reserve -Future Capital Imp (25500) Amount Bu eted: (0) 17 n) The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. 40010 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 - Actual Adjusted Projected Proposed ESTIMATED RESOURCES 2,453 40083 Worker's Comp. Exp, 410 25500 Approp Fund Balance (13,812) - - Medicare 30300 Prop Tx -Sp Assessment 161,832 163,000 163,000 295,236 39001 Transfer In - General Fund 111,573 116,237 116,237 3,546 TOTAL 259,593 279,237 279,237 298,782 40010 Salaries 13,878 40020 Over Time Wages - 40070 City Paid Benefits 126 40080 Retirement 2,453 40083 Worker's Comp. Exp, 410 40084 Short/Long Term Disability 83 40085 Medicare 302 40090 Benefit Allotment 2,142 TOTAL PERSONNEL 19 195 0 .- I 5539-42115 Advertising 5,625 5,000 5,000 5,000 5539-42126 Utilities 98,708 89,000 89,000 90,300 5539-42210Maint. of Grounds/Bldgs 2,905 19,250 19,250 17,100 Total Operating Exp. 107,238 113,250 113,250 112,400 PROFESSIONAL SERVICES 5539-44000 Professional Services 4,520 4,500 4,500 5,500 Total Prof. Svcs. 4,520 4,500 4,500 5,500 CONTRACT SERVICES 5539-45500 Contract Services 139,331 139,332 139,332 139,332 5539-45509 Tree Maintenance 5,155 5,155 5,155 5539-45519 Weed Abatement 8,504 17,000 17,000 17,000 Total Contract Svcs. 147,835 161,487 161,487 161,487 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements Total Capital Expenditures. FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp Total Fund Balance Res. 1(iS 0 259,593 279,237 279,237 298,782 175 BUDGETLLAD 39 (139) Oi FY 2015-16 TOTAL RESOURCE BUDGET $298,782 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Estimated Based on Projections 0.15 FTE Prop Tac -Sp Assessment (30300) Amount Budgeted: 295,236 Property Tax 295,236 Transfer In - General Fd (39001) Amount Budgeted: 3,546 To Cover Deficit - to be repaid to Gen Fd 3,546 TOTAL EXPENDITURE BUDGET $298,782 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 19,395 Full Time Parks & Maintenance Superintendent 0.10 FTE Parks & Maintenance Inspector 0.05 FTE 0.15 FTE OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Nearing Notices 5,000 Utilities (42126) Amount Budgeted: 90,300 Water (5% increase per WVWD) 85,000 Edison (5.0% increase per SCE) 5,300 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 17,100 As -needed Maintenance 10,000 Two replacement Benches & Trash Receptacles -Longview North 4,600 Fire Ant Eradication at Five Mini -Parks 2,500 PROFESStOidAL SERVICES Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint- Excel Landscape Maintenance 139,332 CS - Tree Maintenance (45509) Amount Budgeted: 5,155 Tree Maintenance - 5 year Cycle LLAD #39 Slopes (4 man crew - $25,776/5 yrs) 5,155 Weed Abatement (45519) Amount Budgeted: 17,000 Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: (0) 17 LANDSCAPE MAINTENANCE - DIST. #41 FUND The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue 39001 Transfer in - General Fund 39123 Transfer in - Prop A 40084 TOTAL PERSONNEL SERVICES 40010 Salaries 40020 Over Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 4,500 TOTAL PERSONNEL OPERATING EXPENDITURES 5541-42115 Advertising 5541-42126 Utilities 5541-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5541-44000 Professional Services Total Prof. Svcs. FY 2013-14 FY 2014-15 FY 2014-15 FY 2015.16 Actual Adjusted Projected Adopted 26,876 - - 122,630 123,000 123,000 6,613 83,537 114,077 120,857 87,672 11,874 151 2,089 349 71 273 1,721 5,680 5,000 5,000 5,000 60,070 55,750 55,750 57,600 3,021 17,000 17,000 17,000 68,771 77,750 77,750 79,600 4,520 4,500 4,500 5,500 4,520 4,500 4,500 5,500 CONTRACT SERVICES 5541-45500 Contract Services 49,726 49,730 49,730 49,800 5541-45509 Tree Maintenance 47,357 47,357 17,900 5541-45519 CS-Weed/Pest Abatement 33,102 62,740 62,740 44,200 Total Contract Svcs. 82,828 159,827 159,827 111,900 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures TRANSFERS OUT 49001 Transfer Out - General Fund FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 0 (18,540) - 0 Total Fund Balance Res. - (18,540) - 0 TOTAL 156,119 223,537 242,077 213,529 177 # 7.7 IIIi �" LLAD BUDGET K. FY 2015-16 TOTAL RESOURCE BU__ Ef__ $213,529 l: ESTI Approp - 00) Amount dge ed Prop Tx -Sp Assessment (30300) Amount Budgeted: 920,857 Property Tax 120,857 Parks & Maintenance Inspector 0.02 FTE Interest Revenue Amount Budgeted: - Based on Experience - Remove Dead Alders/Eucs @ Pathfinder Slope (4 man - $27,500/5yrs) 5,500 Transfers In Amount Budgeted: 92,672 General Fund 87,672 Prop A SP Fund 123 5,000 TOTAL EXPENDITURE BUDGET $213,529 PERSONNEL SERVICES Amount Budgeted: Personnel (40010-40093) Amount Budgeted: 16,529 Full Time Parks & Maintenance Superintendent 0.10 FTE Parks & Maintenance Inspector 0.02 FTE Tree Maintenance - 5 year Cycle LLAD #41 Slopes (4 man crew - $61,86515 yrs) 0.12 FTE Remove Dead Alders/Eucs @ Pathfinder Slope (4 man - $27,500/5yrs) 5,500 CS-Weed/Pest Abatement (45519) Amount Budgeted: - 44,200 OPERATING EXPEN®!TURES 20,200 Fire Brushing by Goats 19,000 Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 - Utilities (42126) Amount Budgeted: 57,600 Water (5% increase per WVWD) 55,300 Edison (5.0% increase per SCE) 2,300 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 17,000 As -needed Maintenance 7,000 Poison Oak Removal - 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,500 Assessment Engineer 5,500 CQNTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,800 Contract Maintenance: Excel Landscape Maint 49,800 CS -Tree Maintenance (45509) Amount Budgeted: 17,900 Tree Maintenance - 5 year Cycle LLAD #41 Slopes (4 man crew - $61,86515 yrs) 12,400 Remove Dead Alders/Eucs @ Pathfinder Slope (4 man - $27,500/5yrs) 5,500 CS-Weed/Pest Abatement (45519) Amount Budgeted: - 44,200 L.A. County Ag 20,200 Fire Brushing by Goats 19,000 Fire Brushing hand work by CCC 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (26500) Amount. Budgeted: - CITY OF DIAMOND BAR SPECIAL FUNDS ti FY 2015-16 DD E S C R I P T 10 The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. 25500 Approp Fund Balance 31870 Used Motor Oil Block Grant 36100 Interest Revenue 39115 Transfer in - Waste Mgmt 42120 Postage TOTAL FY r 012014-15 FY 2015-16 ActualAdjusted e Projected Adopted - 50 100 15,753 15,753 16,021 50 50 42110 Printing - 5,774 5,774 3,000 42115 Advertising - 14,000 14,000 8,021 42120 Postage - 3,000 3,000 1,000 Total Operating Exp. - 22,774 22,774 12,021 PROFESSIONAL SERVICES 44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 45500 Contract Services Total Contract Svcs. CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts 7,000 7,000 2,000 7,000 7,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 FUND BALANCE RESERVES 25500 Reserve 50 100 100 Total Fund Balance Res. 50 100 100 TOTAL 31,824 31,874 16,121 179 CITY OF DIAMOND USED OIL BLOCK GRANT (160) BUDGET DISCUSSION FY15®16 TOTAL RESOURCE Approp Fund Balance (25500) Amount Budgeted: 100 Actual Fund Balance 100 Used Motor oil Block Grant (31870) Amount Budgeted: 16,021 Grant Revenue 16,021 Transfer In a Waste Management (39115) Amount Budgeted: To Move Fund Balance from Fund 115 �- OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,000 Mailer 3,000 Advertising (42115) Amount Budgeted: 8,021 Promotional Items 7,021 Shelter Ads 1,000 Postage (42120) Amount Budgeted: 1,000 Postage 1,000 PROFESSIONAL SERVIC99 Professional Services (44000) Amount Budgeted: 2,000 Used Oil Race Car 2,000 CONT CT SERVICES Contract Services (45500) Amount Budgeted: 2,000 SEMCO 2,000 SPECIAL FUNDS BUDGET FY 2015-16 FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance - - - 33,337 31875 Beverage Container Grant - 14,744 14,744 14,678 36100 Interest Revenue - 150 150 200 39115 Transfer in - Waste Mgmt - 44,443 44,443 - TOTAL - 59,337 59,337 48,215 OPERATING EXPENDITURES 41200 Supplies 12,500 12,500 2,244 42110 Printing - 2,500 2,500 1,000 42115 Advertising - 5,000 5,000 2,000 42120 Postage - 1,000 1,000 500 Total Operating Exp. - 8,500 8,500 5,744 PROFESSIONAL SERVICES 44000 Professional Services - 16,500 16,500 16,000 Total Prof. Svcs. - 16,500 16,500 16,000 CONTRACT SERVICES 45500 Contract Services - 1,000 1,000 1,000 Total Contract Svcs. - 1,000 1,000 1,000 WWI UY0111H T7 �i1Tl3?t13J i,� 5538-46410 Capital Projects Total Capital Imprvmnts FUND BALANCE RESERVES 25500 Reserve 33,337 33,337 25,471 Total Fund Balance Res. 33,337 33,337 25,471 TOTAL 59,337 59,337 48,215 CITY OF DIAMOND BAR R: zx BUDGET DISCUSSION FYI 5-16 TOTAL RESOURCE BUDGET $48,215 2,244 ESTIMATECS RESO4JRCES Approp Fund Balance (25500) Amount Budgeted: 33,337 Actual Fund Balance 33,337 Beverage Container Grant (31870) Amount Budgeted: 14,678 Grant Revenue 14,678 Mailer Interest Income (36100) Amount Budgeted: 200 Interest Income 200 Transfer In - Waste Management (39115) Amount Budgeted: - To Move Fund Balance from Fund 115 - TOTAL EXPENDITURE BUDGET 22,744 PERSONNEL SERVICES Supplies (41200) Amount Budgeted: 2,244 Recycle Bins 2,244 Printing (42110) Amount Budgeted: 1,000 Mailer 1,000 Advertising (42115) Amount Budgeted: 2,000 Shelter Ads 1,000 Public Outreach 1,000 Postage (42120) Amount Budgeted: 500 Mailer postage 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 16,000 Big Belly Solar Container 16,000 COPFT Ci SERVICES Contract Services (45500) Amount Budgeted: 1,000 SEMCO 1,000 FUN BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 25,471 um m ie Iffi This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. CAPITAL OUTLAY 5310-46415 Park & Rec Improvements FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 5510-46411 Street Improvements Actual Adjusted Projected Proposed ESTIMATED RESOURCES 46,218 775,929 194,367 4,630,000 25500 Appropriated Fund Balance 2,030 (89,339) (89,339) (42,778) 31333 Tr Mgmt System Rev -County 172,768 2,831,565 304,422 3,870,820 31814 Habitat Conservation Grant 1,928,800 114,630 - 114,630 - 31819 Rivers & Mtns Cons Grt 25500 31820 Land & Conservation Grant 20,314 100,798 100,896 116,497 31821 Recreation Trails Grant 99 153,915 - 307,731 31822 Nature Ed. Grant (Prop 84) 10,813,367 4,244,347 19,900,001 - 36950 Cost Reimb - COI Funds 4,088,333 39001 Transfer in - General Fd 522,000 149,400 - 39001 Transfer in - General Fd Res 78,285 1,165,606 337,549 2,725,633 39110 Transfer in- Measure R 549,630 1,460,091 878,116 1,282,791 39111 Transfer in- Gas Tax 686,665 1,396,564 613,493 1,101,416 39112 Transfer in - Prop A - Trans 230,000 - 657,690 39113 Transfer in- Prop C Transit 281,653 1,320,178 356,224 1,002,600 39114 Transfer in- MAP -21 110,436 2,492,698 948,166 4,372,865 39116 Transfer in -Traf Mit Fund 353,744 - 1,082,035 39117 Transfer in - Sewer Mit Fund 108,020 39118 Transfer in - AB2766 91,600 29,367 70,000 39119 Transfer in - Trails Fd 32,000 125,968 - 162,021 39120 Transfer in - MTA Grants Fd 450,000 103,400 2,361,266 39121 Transfer in- Waste Hauler Fu 19,706 223,311 101,138 246,201 39123 Transfer in - Prop A - SPks 300,000 300,000 - 39124 Transfer in - Park Developmt (665) 124,900 94,496 96,367 39125 Transfer in- CDBG 59,308 276,703 206,811 161,313 39139 Transfer in - LLAD 39 TOTAL 1,839,461 10,813,367 4,244,347 19,900,001 CAPITAL OUTLAY 5310-46415 Park & Rec Improvements 177,486 1,031,509 792,673 1,325,825 5510-46411 Street Improvements 1,421,891 4,335,086 1,944,097 4,205,855 5510-46412 Traffic Mgt Improvements 46,218 775,929 194,367 4,630,000 5510-46413 Transportation Infrastructure 110,437 1,909,514 1,051,566 - 5,909,280 5510-46420 Misc. Capital Improvements 172,768 2,831,565 304,422 3,870,820 Total Capital Outlay 1,928,800 10,883,603 4,287,125 19,941,780 FUND BALANCE RESERVES 25500 Reserve -Future Capital Imp (89,339) (70,236) (42,778) (41,779) Total Fund Balance Res. (89,339) (70,236) (42,778) (41,779) TOTAL 1,839,461 10,813,367 4,244,347 19,900,001 CITY OF DIAMOND CAPITAL^. BUDGET DISCUSSION IFY Y Is i ESTIMATEt? RESOURCES Approp Fund Balance amount Budgeted: (42,778) (42,778) Land & Water Conservation Grant (31820) Amount Budgeted: 116,497 Construction Pantera Park Trail 116,497 Recreation Trails Grant (31821) Amount Budgeted: 307,731 25514 Construction of Steep Canyon Trail Conn to Canyon Loop 153,816 Construction Pantera Park Trail 153,915 Cost Reimbursement (36950) - (City of Industry Funds) 4,088,333 BCR/Lycoming Intersection Modification 2,200,000 BCR/Pathfinder Intersection Modification 55,000 Lemon Ave. Interchange Project - CON 1,833,333 Transfers In - General Fund Reserves 9rr1) Amount Budgeted: FY 15-16 New ,- 24414 Morning Canyon Parkway Imp (new funding source) 338,947 26015 Peterson Park Parking Lot and Flatwork Improvements (add'] $) 143,635 26215 Reagan Park Parking Lot Improvements (add'I funding source) 62,830 Pathfinder Road Rehab (W. City Limit to Peaceful Hills) 166,825 Groundwater Drainage Improvements 225,000 Sewer System Master Plan 41,980 City Yard Access Improvements 15,000 Construct Improvements at Star Dust Park 240,843 Construct Improvements at Longview Park South 240,843 Replace Rubberized Play Surface at Longview Park North 25,000 Install Trail Info Map Panels at Each Trail Head - 9 Trail Heads 16,500 FY 14-15 Carryovers: 01415 Residential & Collector Street Rehab Area 3 530,331 22813 Grand Avenue Enhancement 127,169 26015 Peterson Park Parking Lot and Flatwork Improvements 329,000 26215 Reagan Park Parking Lot Improvements 100,000 25215 Swing Set at Longview Park North 35,100 ADA Improvements Sycamore Canyon Park 86,630 Transfers In - Measure R (39110) Amount Budgeted: 1,282,791 FY 15-16 New Projects: Residential & Collector Street Rehab Area 4 700,816 FY 14-15 Carryovers: 24914 Traffic Signal Upgrades -YR 1 01415 Residential & Collector Street Rehab Area 3 um 15,000 566,975 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT BUDGET DISCUSSION IFY 2015-16 PAGE 2 Transfers In - Gas Talc (39111) Amount Budgeted: 1,101,416 FY 15-16 New Projects: Residential & Collector Street Rehab Area 4 540,040 Neighborhood Traffic Management Prgm 45,000 22813 Grand Avenue Enhancement (add'I funding source) 180,000 FY 14-15 Carryovers: 01415 Residential & Collector Street Rehab Area 3 336,376 Transfers Iro - Prop A (39112) Amount Budgeted: 657,690 FY 15-16 New Projects: Adaptive Traffic Control System 180,000 Median Modification (DBB/Maple Hill) 50,000 26315 DBB/BCR Intersection Enhancements (add'I funding source) 153,690 FY 14-15 Carryovers: 22813 Grand Avenue Enhancement 44,000 24914 Traffic Signal Infrastructure Upgrades 230,000 Transfers In - Prop C (39113) Amount Budgeted: 1,002,600 FY 15-16 New Projects: Traffic Signal Infrastructure Upgrades - YR 2 35,000 Adaptive Traffic Control System 180,000 Copley/Golden Springs Drive Intersection Modification 50,000 22813 Grand Avenue Enhancement (add'I funding source) 100,000 FY 14-15 Carryovers: 24914 Traffic Signal Infrastructure Upgrades -YR 1 70,000 22813 Grand Avenue Enhancement 500,020 26315 DBB/BCR Intersection Enhancements 67,580 Transfers In - MAP -21 (39114) Amount Budgeted: 4,372,865 FY 15-16 New Projects: Lemon Ave. Interchange Project - CON 2,603,333 Arterial Street Rehab- Zone 2 225,000 FY 14-15 Carryovers: 23313 Lemon Ave. Interchange Project - ROW 22813 Grand Ave. Enhancements 511,348 1,033,184 Transfer In - Traffic Improvement Fund (39116) Amount Budgeted: 1,082,035 FY 15-16 New Projects: 26315 DBB/BCR Intersection Enhancements (add'I funding source) 60,000 Residential & Collector Street Rehab Area 4 385,116 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 133,175 Copley/Golden Springs Drive Intersection Modification 100,000 Median Modification (DBB/Maple Hill) 50,000 FY 14-15 Carryovers: 22813 Grand Ave. Enhancements 165,014 26315 DBB/BCR Intersection Enhancements 188,730 187 CITY OF DIAMOND CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2015-16 PAGE 3 Transfer In - Sewer Improvement Fund (39117) Amount Budgeted: 108,020 FY 15-16 New Projects: Sewer System Master Plan FY 14-15 Carryovers: None 108,020 Transfers In-AB2766 (39118) Amount Budgeted: 70,000 FY 15-16 New Projects: ;Traffic Signal Infrastructure Upgrades - YR 2 15,000 FY 14-15 Carryovers: 24914 Traffic Signal Infrastructure Upgrades -YR1 55,000 Transfer In - Bike & Pedestrian Path (TDA) 9 Amount,t •,162,021 FY 15-16 New Projects: 24414 Morning Canyon Parkway Improvements (new funding source) 36,053 FY 14-15 Carryovers: 22813 Grand Ave. Enhancements 125,968 Transfers In - MTA Grants (39120) Amount Budgeted: 2,361,266 FY 14-15 New Projects: Lemon Ave. Interchange Project - CON 614,666 Adaptive Traffic Control System 1,400,000 FY 14-15 Carryovers: 23313 Lemon Ave. Interchange Project - ROW 346,600 Transfer In - Waste Hauler Fund (39121) Amount Budgeted: 246,201 FY 15-16 New Projects: Residential & Collector Street Rehab Area 4 124,028 FY 14-15 Carryovers: 01415 Residential & Collector Street Rehab Area 3 122,173 Transfers In - Park Dev Fund (39124) Amount Budgeted: 96,367 FY 15-16 New Projects: Construct Pantera Park Trail 47,594 FY 14-15 Carryovers: 25414 Design of Heritage Park & Comm Center Improvements 30,404 25514 Construction of Steep Canyon Trail Connector to Canyon Loop 18,369 Transfers In - CDBG (39125) Amount Budgeted: 161,313 FY 15-16 New Projects: Construct Improvements at Longview Park South 59,157 Construct Improvements at Star Dust Park 59,157 Upgrade Handicap Ramps @ Longview South & Star Dust 22,999 ADA Improvements at Sycamore Canyon Park (add'I funds) 2,500 WE iiIFNWItItI1111141 FAA elft BUDGET DISCUSSION FY 2015-16 PAGE 4 Transfers In - CDBG (39125) (con°t) EY 14-15 Carryovers: ADA Improvements at Sycamore Canyon Park 17,500 1110MIMIllZIAIN9� l■. Park & Rec Improvements (5310-46415) Amount Budgeted: Construct Improvements at Star Dust Park 300,000 Construct Improvements at Longview Park South 300,000 Replace Rubberized Play Surface at Longview Park North 25,000 Install Trail Info Map Panels at Each Trail Head - 9 Trail Heads 16,500 Upgrade Handicap Ramps @ Longview South & Star Dust 22,000 Construct Pantera Park Trail 318,006 25414 Design of Heritage Park & Comm Center Improvements 30,404 25514 Construction of Steep Canyon Trail Connector to Canyon Loop 172,185 25215 Swing Set at Longview Park North 35,100 ADA Improvements at Sycamore Canyon Park 106,630 Street Improvements (5510-46411) Amount Budgeted: Residential & Collector Street Rehab Area 4 1,750,000 Arterial Street Rehab - Zone 2 225,000 Pathfinder Road Rehab (West City Limit to Peaceful Hills) 300,000 Street Improvements Carryovers (5510-46411) 01415 Residential & Collector Street Rehab Area 3 1,555,855 24414 Morning Canyon Recon (DB Blvd to Stonepine) 375,000 Traffic Mgt Improvements (5510-46412) Amount Budgeted: Neighborhood Traffic Management Program 45,000 Traffic Infrastructure Upgrades - YR 2 Design 50,000 Adaptive Traffic Control System 1,760,000 Copley/Golden Springs Dr Intersection Modification 150,000 BCR/Lycoming Intersection Modification 2,200,000 BCR/Pathfinder Intersection Modification 55,000 Traffic Mgt Improvements Carryovers (5510-46412) 24914 Traffic Signal Infrastructure Upgrades 370,000 Transportation Infrastructure (5510-46413) Amount Budgeted: 5,909,280 Lemon Ave Interchange - CON 5,051,332 Transportation Infrastructure Carryovers (5510-46413) 23313 Lemon Ave Interchanqe - ROW HM 857 BUDGET DISCUSSION FY 2015-16 UCcTw- Mise Improvements (5510-46420) Amount Budgeted: 3,870,820 Groundwater Drainage Improvements 225,000 Sewer Sytem Master Plan 150,000 City Yard Access Improvements 15,000 Median Modification (DBB/Maple Hill) 100,000 22813 Grand Avenue Enhancement 2,275,355 26015 Peterson Park Parking Lot, Flatwork and Fencing 472,635 26215 Reagan Park Parking Lot improvements 162,830 26315 DBB/BCR Intersection Enhancements 470,000 190 DEBT SERVICE BUDGET FY 2015-16 FUND DESCRI ON: This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. FY 2013-14 FY 2014-15 FY 2014.15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Investment Earnings 39001 Transfer from General Fund TOTAL 857.141 4090-42128 Banking Charges 3,253 3,500 3,300 3,500 4090-44010 Accounting&Auditing 1,500 1,500 1,500 1,185 4090-47050 Bond Principal 350,000 365,000 365,000 385,000 4090-47100 Interest Expense 488,907 478,406 478,406 467,456 Total Other Exp. 843,660 848,406 848,206 857,141 FUND BALANCE RESERVE 25500 Fund Balance Reserve 3 3 - - Total Fund Balance Res. 3 3 - - TOTAL 843,663 848,409 848,206 857,141 M = W-0111,41,1011 1 " BUDGETDISCUSSION TOTAL RESOURCE BUDGET $857,141 MATED RESOURCES Approp Fund Balance Amount Budgeted: Estimated Based on Projections Interest Revenue (36100) Amount Budgeted: - Based on history - Transfer In - General Fund (39001) Amount Budgeted: 857,141 Transfer In - General Fund for Debt Service 857,141 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted: 852,456 Bond Principal (47050) 385,000 Interest Expense (47100) 467,456 Banking Charges (42128) Amount Budgeted: 3,500 Banking Charges 3,500 Accounting & Auditing (44010) Amount Budgeted: 1,185 State Controller's Report 1,185 FUND BALAN69"kES'E'-R--V-H' Reserve 00) Amount Budgeted: A '.' f• , SPECIAL FUNDS BUDGET FY 2016-16 FUND TYPE:Infernal:Sve FUNCTION Self Insurance FL]Ni3 #. 51p This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Interest Revenue 36900 Misc Revenue 39001 Transfer in - General Fund 16,500 TOTAL FY 2013-14 FY 2014.15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed 1,164, 976 1,001,373 1,001, 373 1,000, 000 6,357 5,000 5,800 6,000 31 OTHER EXPENDITURES 4081-47200 Insurance Expenditures (62,518) 13,500 13,397 16,500 4081-47210 Insurance Deposits 406,843 .378,400 374,680 300,909 Total Other Exp. 344,325 391,900 388,077 317,409 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,001,373 1,001,373 1,000,000 1,000,000 Total Fund Balance Res. 1,001,373 1,001,373 1,000,000 1,000,000 TOTAL 1,345,698 1,393,273 1,388,077 1,317,409 193 CITY OF DIAMOND N BAR y„ BUDGET DISCUSSION FY ti TOTAL RESOURCE BUDGETr. .,, Approp Fund Balance Amount Budgeted: 1,000,000 Estimated Based on Projections 1,000,000 Interest(36100) Amount Budgeted: 6,000 Based on history .iI Transfer In - General Fund (39001) Amount Budgeted: 311,409 311,409 Insurance Expenditures (47200) Amount Budgeted: 16,500 Crime Insurance Renewal 1,500 Property Insurance 15.000 insurance Deposits (47210) Amount Budgeted: 300,909 Liability & Workers Compensation Insurance 300,909 Pollution Liability Insurance (Pre -paid through FY2016-17) - FUND BALANCE RESERVES rr, ". 1,000,000 air lir CITY OF DIAMONDu�DTYPE n, no SPECIAL FUNDS BUDGET FUNCTION Eg0ip:fNant & Repl: FY 2015-15 FUNia: s2o VEHICLE MAINTENANCE & REPLACEMENT FUND FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life expectancy. Beginning with FY 2015/16 the fleet fuel and maintenance costs will also be tracked in this fund. The necessary funds to cover the costs incurred are transferred from the General Fund. OPERATING EXPENSE June 30, 2014 FY 20113.14 FY 2014.15 FY 2014.15 FY 2015-16 Net Book Values (Restricted) 64,461 Actual Adjusted Projected Proposed ESTIMATED RESOURCES -. 5310-42310 Fuel - Comm Services 25500 Fund Balance, Beginning of Year 246,233 447,926 447,926 664,778 36100 Investment Revenue 1,737 2,500 3,000 2,500 39001 Transfer in - General Fd 210,000 - 400,000 - TOTAL - 457,970 450,426 850,926 667,278 OPERATING EXPENSE June 30, 2014 Vehicles Values 272,607 Depreciation 4090-42310 Fuel - General Government Net Book Values (Restricted) 64,461 5,000 5230-42310 Fuel - Neighborhood Improv 4,000 5310-42310 Fuel - Comm Services 12,000 5554-42310 Fuel - Public Works 10,000 4090-42203 Vehicle Maint - Gen Gov't 2,000 5230-42203 Vehicle Maint - NI 2,000 5310-42203 Vehicle Maint- Comm Services 12,500 5554-42203 Vehicle Maint - Public Works 2,000. 4090-42215 Depreciation Expense 10,044 10,000 10,000 15,000 10,044 10,000 10,000 64,500 CAPITAL OUTLAY 4090-46100 Auto Equipment - 96,148 176,148 80,000 - 96,148 176,148 80,000 FUND BALANCE RESERVE 25500 Fund Balance, End of Year 447,926 344,278 664,778 522,778 Total Fund Balance Res. 447,926 344,278 664,778 522,778 TOTAL 457,970 450,426 850,926 667,278 Exhibit Vehicles History June 30, 2014 Vehicles Values 272,607 Depreciation 208,146 Net Book Values (Restricted) 64,461 195 CITY OF DIAMOND BAR VEHICLE MAINTENANCE & REPLACEMENT FUND FY 2015-16 TOTAL RESOURCE BUDGET $667,278 ESTIMATED RESOURCES Fund Balance (25500) Amount Budgeted: 664,778 Based on beginning fiscal year 664,778 Interest Revenue (36100) .Amount Budgeted: 2,500 Based on History - 2,500 Transfer In - General Fd (39001) TOTAL r:,' 00 Depreciation Expense (4090-42215) Amount Budgeted: 15,000 Annual Depreciation 15,000 Fuel (409042310) Amount Budgeted: 5,000 Fuel - Pool Cars 5,000 Fuel (5230-42310) Amount Budgeted: 4,000 Fuel - Neighboorhood Improvement. 4,000 Fuel (5310-42310) Amount Budgeted: 12,000 Fuel - Community Services 12,000 Fuel (5554-42310) Amount Budgeted: 10,000 Fuel - Public Works 10,000 Vehicle Maintenance (4090-42203) 2,000 Vehicle Maintenance - Pool Cars 2,000 Vehicle Maintenance (5230-42203) 2,000 Vehicle Maintenance - Neighborhood Improvement 2,000 Vehicle Maintenance (5310-42203) 12,500 Vehicle Maintenance - Community Services) 12,500 Vehicle Maintenance (5654-42203) 2,000 VehicleMaintenance- Public Works 2,000 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 80,000 Vehicle(s) Purchase 80,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 522,778 Fund Balance, End of Year 522,778 CITY OF DIAMOND r _ , R _ SPECIAL FUNDS BUDGET FY 2015-16 FU , No , e EQUIPMENT mREPLACEMENT FUND DESCRIPTION: ON ,M This fund has been established to assist the City in funding and anticipating various Depreciation -Expense 44,039 equipment replacement and/or enhancements. The equipment will be capitalized over the life 45,000 expectancy and the amount will be transferred into this fund from the General Fund. Total Operating Exp - 44,039 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 36100 Investment Revenue 288 1,500 1,500 1,000 39001 Transfer in - General Fund 481,193 166,000 316,000 155,000 25500 Fund Balance, Beginning of Year 416,489 668,956 668,956 718,471 TOTAL 897,970 836,456 986,456 874,471 4070-42215 Depreciation -Expense 44,039 44,000 44,000 45,000 Total Operating Exp - 44,039 44,000 44,000 45,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 144,100 223,985 223,985 142,000 46235 Computer Equip -Software 40,774 - - 13,000 46235 Comp Equip - Software C/O - - - Total Capital Outlay 184,874 223,985 223,985 155,000 FUND BALANCE RESERVE 25500 Fund Balance, End of Year 668,956 568,471 718,471 674,471 Total Fund Balance Res. 668,956 568,471 718,471 674,471 TOTAL 897,869 836,456 986,456 874,471 Exhibit Computer Equipment History June 30, 2014 Computer Equipment Value 578,345 Depreciation 103,740 Net Book Values (Restricted) 474,605 197 CITY OF DIAMOND .a "O,i BAR ONI ,, Jr BUDGET DISCUSSION IFY 2015-16 TOTAL 7 $874,471 Interest Revenue (36100) Amount Budgeted: 1,000 1.000 Transfer In - General Fund (39001) Amount Budgeted: 155,000 Transfer In - General Fund (for Computers) 155,000 Fund Balance Reserves Amount Budgeted: 718,471 Unrestricted Fund Balance Reserves 718,471 Depreciation Exp (42215) Amount Budgeted: 45,000 Existing Hardware 45,000 New Hardware (assumed .50 year) Computer Equip -Hardware (46230) Amount Budgeted: 142,000 Printer Replacements (7 Units) 8,500 Laptop Replacements (3 Units) 7,500 Copier Repalcment (1 Unit) 21,000 Network Replacements (numerious units) 30,000 Server refresh (5 servers) 75,000 Computer Equip -Software (46235) Amount Budgeted: 13,000 Updated Aerial Photography (GIS) 5,000 Pavement & Traffic Software (PW) 3,000 Adobe CS6 (PIC) 5,000 Fund Balance (25500) Amount Budgeted: Fund Balance Reserves 674,471 198 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2015-16 1"iilk'D DE. O,V FUND TYPE: Interrlal.:$vc FUNCTION :,:; Equip Replacemt: FUND # 540 This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. TOTAL 119,134 129,934 380,134 391,134 FY 2013-14 FY 2014-15 FY 2014-15 FY 2015-16 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 8,996 119,134 119,134 380,134 36100 Interest Income 188 800 1,000 1,000 36760 Solar Incentive Revenue 9,950 10,000 10,000 10,000 39001 Transfer In -General Fund 100,000 - 250,000 - TOTAL 119,134 129,934 380,134 391,134 OPERATING EXPENSE 4090-42215 Depreciation Expense - - _ _ CAPITAL OUTLAY 4093-46410 Capital Improvements FUND BALANCE RESERVE 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 119,134 129,934 380,134 391,134 Total Fund Balance Res. 119,134 129,934 380,134 391,134 TOTAL 119,134 129,934 380,134 391,134 CITYOF DIAMOND La llt � r TOTAL RESOURCE BUDGET $391,134 Restricted Fund Balance (25500) Amount Budgeted: Book Value of Equipment Unrestricted Fund Balance (25500) Amount Budgeted: 380,134 Estimated Based on Projections 380,134 Interest Income (36100) Amount Budgeted: 1,000 Estimated Based on Projections 1,000 Solar Incentive Revenue (36760) 10,000 Solar Incentive Revenue from SCE 10,000 Transfer In - General Fund Transfer In - General Fund TOTAL EXPENDITURE BUDGET $1 Depreciation Expense (4090-42215) Amount Budgeted: Annual Depreciation CAPITAL OUTLAY Capital Improvements Amount Budgeted: Capital Improvements - City Hall FUND BAt_ANCE RESER'JE s Restricted Fund Balance (25500) Amount Budgeted: Year End Book Value of Equipment Unrestricted Fund Balance (25500) Amount Budgeted: 391,134 Based on Budget -Unrestricted 391.134 200 Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 7, 2015 CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Tye led the Pledge of Allegiance. INVOCATION: Pastor Bob Stebe, Northminster Presbyterian Church, gave the invocation. ROLL CALL: Council Members Herrera, Lin, Tanaka, Mayor Pro Tem Lyons and Mayor Tye. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; Anthony Santos, Senior Management Analyst; Kimberly Young, Senior Civil Engineer; Christy Murphey, Recreation Superintendent, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Tye proclaimed April 2015 as DMV/Donate Life California Month and the City Council presented the proclamation to Ambassador Becky Culver, 1.2 MPT/Lyons proclaimed April 24, 2015 as Arbor Day and the City Council presented the proclamation to RS/Murphey. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano reported that since the last City Council meeting there have been three notable events that should be brought to the attention of the City Council for the purpose of recognizing excellence at the City Staff Team level. The first was the annual Mayor's State of the City Address which was held on March 25tH This year's event presented by M/Tye was supported by many staff members particularly PIM/Roa and her team for an outstanding job of planning and producing the event which was a tremendous success. CM/DeStefano also reported that the State of the City presentation is available for viewing on the City's website. Last Saturday the Easter Egg Hunt was held and once again was held with the support of many City staff members headed by CSC/Tarazon. Her team provided an outstanding event that was enjoyed by the participants. APRIL 7, 2015 PAGE 2 CITY COUNCIL These two events are notable and staff members deserve public recognition for their hard work. There are several other staff members who work very quietly behind the scenes and although they are not on the front line and not directly involved in special events that are held throughout the year they do not always receive the public attention that they too deserve for their contributions and professionalism. The Finance Department is comprised of several of those excellent City staff members. Headed by FD/Honeywell, this is a team of professional staff members who protect the City's assets and ensure financial compliance in all the City does. Among the many tasks of the Finance Department is the preparation of the City's Annual Operating Budget which will be coming to the City Council for consideration at its next meeting as well as, the Comprehensive Annual Financial Report. Both documents can be found online along with documents from prior years. A couple of weeks ago the City was notified that the Government Finance Officers Association of the United States and Canada awarded the City and its Finance Department with a Certificate of Achievement for Excellence in Financial Reporting. This award is for the Annual Comprehensive Financial Report that was prepared for the last fiscal year's closing of June 30, 2014. This award is the highest form of recognition in governmental accounting and financial reporting and this award was presented to FD/Honeywell and her staff. With respect to FD/Honeywell and the prior finance director, this award was presented to the City just recently for the CAFR concluding June 30, 2014. This is not the first time the City's Finance Department has received this award. In fact, this is the 20t' year in a row that the Finance Department has received this award which not only supports the dedicated efforts of the Finance staff but all staff members who support Finance and the excellent stewardship, oversight and management the City Council provides through policy directives to the City Manager for implementation through his team. CM/DeStefano said that it is a pleasure to continue to work with all of his staff who he has acknowledged tonight as well as, the many more excellent staffers within this organization who work up front and behind the scenes. 3. PUBLIC COMMENTS: Cindy Houmes presented a map and petition to the City Council concerning the baseball field in her neighborhood. She stated that since California is in the midst of a serious drought and is seeking to reduce water consumption by 25 percent, the residents of Big Falls Drive have noticed that more water is needed to clean homes and wash cars more frequently due to excess dust from the baseball field road that is behind her subdivision. Residents believe it would be of great benefit to reduce water consumption for the subdivision and parents of the players to simply seal the road with cement or black top creating a safer environment for the kids as well as providing cleaner air, higher visibility for pedestrians and contribute to the professional and upscale appearance of the area. She further stated that while circulating the petition, residents were excited APRIL 7, 2015 PAGE 3 CITY COUNCIL by the prospect of having the area revitalized and that many of the residents who had solar panels mentioned that the dust is detrimental to the performance and purpose of the panels. Ben Wong, Local Public Affairs Regional Manager, Southern California Edison, presented the latest quarterly update on construction of the Tehachapi Renewable Transmission project (TRTP). He reported that the major construction in this area is completed with sight remediation and restoration left to be finished. This project will help SCE meet the State's renewable portfolio standard of 33 percent renewable energy by the year 2020. When this project is completed it will generate up to 4500 megawatts of electricity from the Tehachapi's and Kern County down through LA County and eastward into Ontario and San Bernardino Counties. 4500 megawatts of electricity can power about three million homes at peak output. Mr. Wong announced that current and previous newsletters are available at www.se.com/trtp. Pui Ching Ho, Diamond Bar Library, spoke about the upcoming spring break program which will take place on Wednesday April 8 at 4:00 p.m. that will include music, stories, juggling and poetry. On Friday, April 10 at 3:00 p.m. there will be a hands-on robotic workshop led by the Diamond Bar High School's first robotics team. "Theater of Hearts/Youth First" will present a five-week hands-on art workshop series. Artist Pola Lopez will demonstrate techniques and provide one-on-one instruction for children ages 8-13. Space is limited and participants are asked to sign up at the Information Desk. The next workshop will be held on April 13 at 6:00 p.m. Grace Lim -Hays, Board President Hampton Court HOA, said that in January she and other board members came to the City Council to express concerns about the lack of potential mitigation for Diamond Bar resulting from the City of Industry's mass grading project and at that time residents were reassured that the project would likely stay on the crest of the hill. She provided photographs depicting the hill prior to the grading project which is now gone and that the grading has gone past the hill to ground zero. She and her neighbors are fearful and concerned about this project and reflect back to the project by Alder Lane where the City was able to negotiate with the City of Industry for a buffer zone berm. Residents are hoping the City will be able to negotiate something similar for this project. The contractor who takes care of the homes has warned residents that there are a lot of squirrels and raccoons flowing from this project that are beginning to chew into the siding of the homes. Christopher Ko, President of The Friends of the Diamond Bar Library, and Ruth Low, Immediate Past President of The Friends of the Diamond Bar Library, invited City Council Members and residents to the 22nd Annual Wine Soiree on Sunday April 26 at the Diamond Bar Center from 4:00 p.m. to 7:00 p.m. in celebration of Italy "Viva Italia." The event will include food vendors from the area as well as an auction and wine from the area. Advance tickets can be purchased for $50 at the library, at Basically Books and at the US Bank at the APRIL 7. 2015 PAGE 4 CITY COUNCIL corner of Grand Avenue and Diamond Bar Boulevard or $65 at the door. Lisa Johnson, Morning Canyon area resident, stated that she is concerned that there is no stop sign on Presado and that someone might get hurt before anything is done. She stated that she has reported this to the Sheriff's Department and nothing has happened. On a different note, she also stated that she sees a need for Meals on Wheels in her area and that she will be joining the Board to see what assistance she can get for people in Diamond Bar. M/Tye responded that he could assure Ms. Johnson that both Charles and Martha House will tell her everything that needs to be done. They need volunteers like you and the City appreciates your involvement. The City of Industry services the Diamond Bar area. 4. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano reported that the ball fields at the end of Sunset Crossing is owned by the Diamond Bar Pony League and he had recently spoken to both the current and incoming presidents of the Diamond Bar Pony League. He further stated that both he and CSD/Rose will contact them to see if a plan can be developed to reduce the dust that is emitted from the property. CM/DeStefano stated that as to Ms. Hays comments regarding the Industry Business Center Project that is currently being graded adjacent to the Hampton Court Condominium Association at the end of Washington Street this project is being developed in accordance with plans that had been approved around 2005. He stated that the City will need to confirm that those plans, the grading and the work the residents are observing in the area is indeed being done in accordance with those plans. Diamond Bar has a set of plans and can also confirm with the City of Industry that the grading and work being done is in accordance with the plans. Staff will also look at the issue of rodent control as the City did a couple of months ago when Ms. Hays last visited with the City Council. CM/DeStefano went on to state that an Environmental Impact Report was approved about 2005 setting forth a variety of mitigation measures which the City will re-examine to make sure that Industry is following those mitigation measures for which they are obligated. With respect to a settlement, he believes the reference was to a second project that was approved in 2008/2009 for the stadium based project. That project had a settlement agreement between the City of Industry and the City of Diamond Bar. Within that settlement agreement were about a dozen different provisions dealing with different areas of concern. That settlement agreement does not come into effect unless the stadium begins construction. So without the stadium there is no settlement agreement and the provisions do not apply. To reiterate, there is an Environmental Impact Report that has mitigation measures and conditions of approval that were imposed upon the Industry Business Center project which by reviewing the plans, Diamond Bar staff can be sure they are being implemented by the City of Industry. APRIL 7, 2015 PAGE 5 CITY COUNCIL The last speaker spoke about a potential stop sign. CM/DeStefano will ask Public Works staff members present this evening to make contact with the speaker for her telephone number and for more details. The Public Works Department looks at stop sign requests and that department may or may not have taken a look at this particular area in recent history. The Meals on Wheels program is active in this area and there are some significant members of the Board of Directors that are from Diamond Bar. To his knowledge, the program serves Diamond Bar and has received grant money for service in Diamond Bar from time to time although no such grant money has been requested in recent years. Staff will address Ms. Johnson's issue regarding Meals on Wheels as well as concerns about her neighborhood. M/Tye asked that when the City talks with the City of Industry relative to following the plans perhaps staff could gauge their interest in adding to the wall. City of Industry has always been a good neighbor and they may be willing to help in that way. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — April 9, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 City Birthday Celebration — Saturday, April 11, 2015 — 11:00 a.m. to 5:00 p.m. (Rides open until 6:00 p.m.), Pantera Park, 738 Pantera Drive. 5.3 Planning Commission Meeting — April 14, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 Pop -Up City Hall — April 18, 2015 — 9:00 a.m. — 11:00 a.m., Towne Center, 1128 S. Diamond Bar Boulevard. 5.5 City Council Meeting — April 21, 2015 — 6:30 p.m., SCAQMD/Government Center, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, MPT/Lyons seconded to approve the Consent Calendar, with Item 6.11 pulled from Consent Calendar for separate consideration by MPT/Lyons. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting Minutes of March 17, 2015. APRIL 7, 2015 PAGE 6 CITY COUNCIL 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting of January 27, 2015. 6.2.2 Regular Meeting of February 24, 2015. 6.2.3 Regular Meeting of March 10, 2015. 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of February 26, 2015. 6.4 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.4.1 Regular Meeting of January 8, 2015. 6.4.2 Regular Meeting of February 12, 2015. 6.5 RATIFIED CHECK REGISTER — Dated March 12, 2015 through April 1, 2015 totaling $1,005,308.73. 6.6 APPROVED TREASURER'S STATEMENT — Month of February 2015. 6.7 APPROVED CONTRACT AMENDMENT NO. 1 WITH TAIT AND ASSOCIATES, INC. FOR THE COMPREHENSIVE GROUNDWATER DRAINAGE STUDY IN THE AMOUNT OF $9,070. 6.8 APPROVED CONTRACT AMENDMENT NO.1 FOR STORMWATER COMPLIANCE AND ENVIRONMENTAL ENGINEERING SERVICES WITH JOHN L. HUNTER & ASSOCIATES FOR A TOTAL AMOUNT OF $67,133 PLUS A CONTINGENCY AMOUNT OF $6,000 FOR A TOTAL AUTHORIZATION OF $73,133. 6.9 APPROVED FY 2015-16 CITY COUNCIL GOALS AND OBJECTIVES. 6.10 ADOPTED RESOLUTION NO. 2015-10: ACCEPTING THE EASEMENT FOR PUBLIC STREET AND SLOPE PURPOSES OVER THE BREA CANYON FLOOD CONTROL CHANNEL LOCATED AT THE NORTHEAST CORNER OF DIAMOND BAR BOULEVARD AND BREA CANYON ROAD INSTERSECTION. 6.12 (a) ADOPTED RESOLUTION NO. 2015-11: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE CITY COUNCIL AT ITS MAY 19. 2015 REGULAR MEETING. APRIL 7. 2015 PAGE 7 CITY COUNCIL (b) ADOPTED RESOLUTION NO. 2015-12: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE CITY COUNCIL AT ITS MAY 19, 2015 REGULAR MEETING. (c) ADOPTED RESOLUTION NO. 2015-13: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE CITY COUNCIL AT ITS MAY 19, 2015 REGULAR MEETING. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.11 AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT FOR ANNUAL INDEPENDENT AUDIT SERVICES WITH LANCE, SOLL AND LUNGHARD, LLP FOR FISCAL YEARS 2014-15 AND 2016-17 WITH AN OPTION FOR TWO ONE-YEAR EXTENSIONS. MPT/Lyons asked CM/DeStefano to comment on the process for this annual independent audit service. FD/Honeywell stated that the City is required to engage the services of an outside independent audit firm in order to audit the City's books and records at the end of each fiscal year and from that audit the City issues its Comprehensive Annual Financial Report. Staff began the process in February when it issued a Request for Proposal to nine local qualified firms that specialize in governmental accounting. Staff received five responses from responsible bidders which were reviewed by staff. Staff presented the five responses to the audit committee for its final recommendation for selection of the best firm for the City's utilization. After grading each response, it was determined that Lance, Soll and Lunghard, LLP was the frontrunner and the audit committee recommended that staff recommend that the City Council authorize the City Manager to enter into a contract with Lance, Sol[ and Lunghard, LLP for the Annual Independent Audit Services. MPT/Lyons disclosed that she was part of the audit committee and found the process to be very thorough. She complimented the Finance Committee on the process they undertook to engage this firm. MPT/Lyons moved, C/Lin seconded to Authorize the City Manager to enter into a contract for annual independent audit services with Lance, Sol] and Lunghard, LLP for Fiscal Years 2014-15 and 2016-17 with an option for two one-year extensions. Motion carried by the following Roll Call vote: APRIL 7. 2015 PAGE 8 CITY COUNCIL AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka reported that on March 24 he attended the Lorbeer Middle School Leo Club's Charter Night which was held at the Evangelical Free Church. More than 40 students were inducted as Leos and the new club officers were installed. On Wednesday he attended the State of the City event during which the Mayor reviewed the accomplishments of the past year and spoke about projects for the upcoming year. On Thursday he attended the CPR's District 13 Awards and Installation Dinner hosted by Diamond Bar at the Diamond Bar Center. Last Sunday he attended the 51St Miss Diamond Bar Scholarship Pageant at the Diamond Bar High School Theater. Congratulations to Miss Diamond Bar 2015 Alexandra Ornelas and her Court Katherine Hermosillo, Rebecca Wang, Cynthia Preciado and Megan Quon. He thanked 2014 Miss Diamond Bar Taylor Kalinowski and her Court for a wonderful year. Tuesday he attended the DB for Youth in Action meeting. Congratulations to re-elected chairman Garrett Masuda and his new board. On Thursday, April 2 he attended the South Point Middle School's 25th Anniversary Celebration Reception. On Saturday, April 4 he attended the 32nd Annual Easter Egg Hunt at Pantera Park sponsored by the Diamond Bar Breakfast Lions Club and the City of Diamond Bar which began with a Pancake Breakfast prepared by the LA County Fire Explorers of Post 19. After about 30 seconds all of the 11,000 plus Easter Eggs were gone. He thanked CSD/Rose and CSC/Tarazon and her staff, Fire Explorers of Post 19, 2015 Miss Diamond Bar and her Court and all of the volunteers, the Lions and Leos from Chaparral Middle School, Lorbeer Middle School and Diamond Bar High School. He hoped everyone had a Happy Easter. C/Herrera congratulated staff for 20 years of excellence in financial reporting. Diamond Bar is very fortunate that many of the departments have excellent staff of high achievers and she is grateful for such great employees. Thanks to staff for the good work that they do. The State of the City was great and very well attended and the video was very entertaining. The Easter Egg Hunt was last Saturday and again, staff, along with the Breakfast Lions worked very hard to put on the event for the benefit of the residents. There was a lot of volunteerism that day and as C/Tanaka said, within 30-40 seconds all of the Easter Eggs were gone. She felt everyone had a great time starting with the Pancake Breakfast by the Explorers. She thanked C/Tanaka and all of the Leos who work very hard to put the event on year after year which is a long standing tradition of this City. APRIL 7. 2015 PAGE 9 CITY COUNCIL She attended the Miss Diamond Bar Scholarship Pageant and congratulated new Miss Diamond Bar Queen Alexandra Ornelas and her princesses who she knows will do a very fine job representing the City of Diamond Bar throughout the year, the first of which was their appearance at the Easter Egg Hunt. She asked everyone to remember to attend the City Birthday Party this coming weekend at Pantera Park. C/Lin echoed C/Herrera's comment that the Council appreciates the City's fine financial staff and excellence in keeping the City's finances in order. He was sorry to miss the State of the City; however, he was in Washington D.C. on behalf of the City with PWD/Liu and Mayor Tim Spohn and City Engineer John Balas from the City of Industry to reinforce to the delegates and US Department of Transportation the concerns about the continuous deterioration of the SR57/60 Interchange/confluence area. Three congressional members and two Senator's legislative assistants who have jurisdictions within the City of Diamond Bar and surrounding areas concurred that the problem is getting worse. He was amazed to learn that the Senate Committee on the Environment and the Public Works majority party Deputy understood the problem in depth. The problem is not just local and regional it is of national concern in terms of freight movement. Unfortunately, at this time the Federal government does not have extra funds to help complete the mission but legislators will continue to plead the case until the job is finished. On March 28 he and MPT/Lyons attended a reception of the Taiwanese American Cultural Festival film series kickoff at the Diamond Bar Library. On March 29 he attended the Miss Diamond Bar Pageant which was also a very enlightening experience for him. On April 2 he attended the Fairway Drive Grade Separation Project Underpass groundbreaking ceremony. Construction will last for about three years and if Fairway Drive is closed during certain periods of time truck traffic might spill back to Lemon Avenue and further east to Brea Canyon. He suggested staff speak with ACE to make sure that Diamond Bar's traffic will not be further jeopardized by the construction of the underpass. MPT/Lyons reiterated that she and C/Lin attended the opening reception of the Taiwanese film and so far two films have been shown at the Diamond Bar Library with two more to be shown on this and the following Saturday afternoon. Check the library website for dates and times. The films are very current and modern with English subtitles. She encouraged everyone to take part in the opportunity to view the films which are very good. She attended the Easter Egg Hunt which was a very good collaboration with the Lions, Leos from three schools and with a lot of hard work by the City on the infrastructure, booths, etc. By the time she arrived for breakfast staff had been working for several hours. She too thanked C/Tanaka and the entire group for continuing this very beloved tradition. She congratulated FD/Honeywell and her staff for receiving yet another award which is very impressive. She and C/Tanaka attended the 25th Anniversary Celebration and Open House for South Point Middle School which was very well done. She commended the adults that run the Miss Diamond Bar Pageant program, Linda APRIL 7, 2015 PAGE 10 CITY COUNCIL Headley and her staff, work countless hours to put on a good program to choose good young ladies to represent the City. She is very thankful for what they do. M/Tye hoped that everyone would join the City Council on Saturday for the 26th Birthday Celebration for a good time and interact with Miss Diamond Bar and her Court. Kudos to Public Information, PIM/Roa, PIC/Arellano and MS/Ybarra for the terrific job who make the State of the City a great event. It was a good time, it was fun and had great information. He does not remember the last time he heard so many people comment on how much information was provided and how much they appreciated knowing what was happening in their City. M/Tye said he was glad FD/Honeywell helped everyone through the item on tonight's agenda because of the weight it must be to carry the pressure of 20 years running that the City has received this honor. It is very exciting for the Government Finance Officers Association to recognize Diamond Bar. What is really interesting is that it is called CAFR, a Comprehensive Annual Financial Report which in the municipal business is no small feat. He loves the way it is stated that this recognition is provided for excellence in financial reporting. It is the highest form of recognition in governmental accounting and financial reporting and represents a "significant" accomplishment by a government and its management. So Diamond Bar is well -represented. The thing he loves about staff is whether it is IT or Parks and Recreation or Public Works or Community Development or Finance or Public Information it starts at the top with CM/DeStefano. If one sees these folks at an event and talk with them and comment about how much one appreciates how much they do they will always respond that well, you know, "my team" or "my colleagues." He does not believe he has ever heard one staff member say "well of course I did that." It is always ,'my team" and he so much appreciates that and appreciates everything staff does. He hoped the residents would take time to say they appreciate staff as well. Last Friday Diamond Bar lost a good friend in Manuel "Manny" Perez who passed away at the age of 80. He was a good friend of Diamond Bar and one of the most gregarious guys he has ever known. He never saw Manny without a smile on his face. At 80 years he succumbed to complications of surgery. Manny was a life-long resident of La Puente and the City of Industry, a graduate of CalPoly, an electrical engineer and is survived by his sons David, Chris, Peter and Vince and six grandchildren. Having lost his mother two years ago, M/Tye's prayer for them and his thoughts for them is that a lifetime of wonderful memories of Manny would see them through this very, very difficult time. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the City Council Meeting at 7:32 p.m. in memory of Manuel "Manny" Perez. TOMMYE CRIBBINS, CITY CLERK APRIL 7. 2015 PAGE 11 CITY COUNCIL The foregoing minutes are hereby approved this day of 2015. STEVE TYE, MAYOR Agenda No. 6.2 DIAMONDCITY OF MARCH 12, 2015 1 Chair Mok called the meeting to order at 7:05 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Mehta led the Pledge of Allegiance. ROLL CALL: Commissioners Surendra Mehta, Ed Pechy, Manisha Sulakhe, Vice Chair Ted Carrera, Chair Mok Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; John Beshay, Associate Engineer; Christian Malpica, Associate Engineer; Sterling Mosley, Assistant Engineer; and Marcy Hilario, Administrative Coordinator. REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION: C/Mok nominated C/Carrera to serve as Chair of the Traffic and Transportation Commission. C/Pechy seconded the nomination. There were no other nominations offered. C/Carrera was unanimously elected to serve as Chair of the Traffic and Transportation Commission by -the following Roll Call vote: C/Mehta Yes C/Pechy Yes C/Sulakhe Yes C/Carrera Yes C/Mok Yes C/Pechy nominated C/Mok to serve as Vice Chair of the Traffic and Transportation Commission. C/Mehta seconded the nomination. C/Mokwas unanimously elected to serve as Vice Chair of the Traffic and Transportation Commission by the following Roll Call vote: C/Mehta Yes C/Pechy Yes C/Sulakhe Yes C/Mok Yes Chair/Carrera Yes MARCH 12, 2015 PAGE 2 T&T COMMISSION IV A. Minutes of the February 12, 2015 Regular Meeting. C/Pechy moved, VC/Mok seconded, to approve the Minutes of the February 12, 2015 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: PUBLIC COMMENTS: ITEMS FROM STAFF: Mehta, Pechy, Sulakhe, VC/Carrera, Chair/Mok None None None A. Receive and File Traffic Enforcement Updates for: 1. Citations: December 2014, January and February 2015 2. Collisions: December 2014, January and February 2015 3. Street Sweeping: December 2014, January and February 2015 C/Mehta said it was good to see that the street sweeping citations were down for the month of February. Chair/Carrera asked if street sweeping is postponed or suspended during slurry seal projects. He also asked if any other types of construction projects delay or alter the street sweeping schedule. SE/Young responded that the reduction in citations for February is two -fold. During December and January, street sweeping is done on a weekly basis rather than a bi-weekly basis, which is likely to increase the amount of citations. In February, the schedule reverts to the usual bi-weekly schedule. She continued, during a project when streets are under construction, street sweeping still occurs; however, when there is a slurry seal project that prohibits street parking and access to driveways, no citations are issued. Streets are swept as regularly scheduled; however, the City requests that the CSO not issue citations to allow residents certain accommodations to park on streets. PWD/Liu pointed out that a monthly average, based on a bi-weekly street sweeping, varies between 200 and 300 citations per month. MARCH 12, 2015 PAGE 3 T&T COMMISSION Chair/Carrera inquired about the amount charged for a street sweeping violation. PWD/Liu responded $45. Chair/Carrera stated that having to pay that amount would get people's attention. VC/Mok shared that he was asked where citation proceeds are directed. PWD/Liu responded that he would research and provide the Commission with a follow-up response at the next meeting. VC/Mok moved, C/Mehta seconded, to receive and file the Traffic Enforcement Update reports for December 2014, and January and February 2015. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mehta, Pechy, Sulakhe, VC/Carrera, Chair/Mok NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None V. OLD BUSINESS: PWD/Liu stated that at the last Traffic and Transportation Commission meeting, Commissioners requested staff to follow up on some items of concern. C/Mehta asked about the arborist's report for the Morning Canyon Road Street Rehabilitation Project. Under Informational Item C, staff will provide that update. Prior to tonight's meeting, staff provided a copy of the staff report along with the Power Point presentation for the Commission's reference. Included in that report, there was information about the arborist's findings and recommendations. PWD/Liu stated that prior to tonight's meeting, AC/Hilario provided the Commission information regarding the SR -57/60 Confluence Project. The first two pages of the report introduced the project and a brief description of the four phases. PWD/Liu explained that, as part of the annual advocacy efforts, he will travel to Washington D.C. along with a City Council Member and partners from the City of Industry. He will report back to the Commission and City Council with an update. VI. NEW BUSINESS: None VII. STATUS OF PREVIOUS ACTION ITEMS: None VIII. ITEMS FROM COMMISSIONERS: VC/Mok stated that at the last Commission meeting, and the previous Council Meetings, the hot topic has been the Morning Canyon Road Rehabilitation Project. He walked the two block area from Diamond Bar Boulevard to beyond the condominiums and witnessed firsthand the damage the trees are causing. In his MARCH 12, 2015 PAGE 4 T&T COMMISSION opinion, all efforts to move forward as quickly as possible with this project are paramount. He encouraged the Commissioners to look at the area and decide for themselves. C/Mehta indicated that during one of the Commission meetings, he brought up the left turn into the Diamond Bar Center and mentioned that the sign was not very visible. Yesterday, he noticed that the left turn signal north on Grand Avenue to make a left turn is very short and only allows one car to make a safe left turn. He wondered if the cars turning left into the Center could be given more time before the signal turns red. PWD/Liu stated that there are video detection cameras and sometimes, due to the condition of the video camera or foggy conditions, it could cause a delay. The Diamond Bar Center is a very popular place and staff will look at the video detection camera conditions as well as timing issues. C/Pechy stated he believed everyone had been able to gain a sufficient preview of things to come during the Diamond Bar Boulevard/Grand Avenue Beautification Project with the Edison construction taking place at that intersection. He asked if when a lane at a controlled intersection is closed due to construction or repairs, is the phasing of the signal light altered to allow traffic that is losing the lane more time to get through the intersection or does the phasing of the light continue to remain the same? AE/Malpica responded that if the contractor closes a lane, the Traffic Responsive System detects increased volume in one lane and, if it reaches a certain threshold, the system will automatically respond to the benefit of the traffic traveling in that direction. There is no particular special timing construction plan for that particular intersection. Staff relies on the Traffic Responsive System to respond to the traffic when it reaches a certain threshold (certain volume of vehicles for that specific direction). C/Sulakhe interjected that staff did a great job putting up signs letting people know about the unrelated City of Industry project on Grand Avenue regarding the expected delays. Chair/Carrera asked if pedestrians were allowed from the corner into the crosswalk during the recent construction at Diamond Bar Boulevard and Grand Avenue. PWD/Liu responded that based on a requestfrom a concerned residentwho spoke at the City Council meeting, staff directed the contractor to close the crosswalk leading from the southwest corner to the northwest corner. In addition, for people traveling eastbound on Grand Avenue who want to turn right going southbound, they have to make the right turn from the number 2 through lane. The regular right turn lane is behind a fence. Essentially, because drivers will not be able to see the pedestrians until they enter the roadway, the contractor was requested to close the right turn lane. Chair/Carrera thanked his colleagues for their support in electing him Chairman of the Commission. He congratulated VC/Mok on his election as well. He also thanked Council Member Lin for reappointing him to the Commission and said it was good to have a former Traffic and Transportation Commissioner on the City Council. MARCH 12, 2015 PAGE 5 T&T COMMISSION A. Comprehensive Groundwater Drainage Study —AE/Malpica reported that staff reviewed the report and provided comments that will be sent to the consultant for corrections in preparation for the final report. The intent of the report was to provide a preliminary design. However, it does not include all aspects of the design and construction. The consultant ranked every location according to high, medium and low impact. B. Edison Upgrades at Diamond Bar Boulevard and Grand Avenue — AE/Malpica reported that this project is on schedule to be completed tomorrow. The paving has been completed along southbound Diamond Bar Boulevard and Grand Avenue and Quail Summit Drive. Today the contractor was working on paving the southwest corner in front of US Bank. C. Morning Canyon Road Rehabilitation Project—AE/Mosley reported thatthe response from the community regarding this project included overwhelming support for keeping as many trees as possible. In response, staff developed two alternative options in addition to the initial project design. Option 2 was to proceed with the most critical maintenance for areas of ADA concern, address locations where sidewalks were uplifted, and to leave the trees in place. Option 3 proposed to extend the parkway eight feet into the roadway area which would eliminate eight feet from the roadway as well as, street parking throughout the project limits on the south side of the road. Option 1 included removal and replacement of all 16 pine trees, rehabilitation of the roadway and sidewalk, curb and gutter, and reconstruction of the damaged catch basin near Diamond Bar Boulevard. These three options were presented to the City Council on March 31d. The City Council voted 4-1 to move forward with Option 3 and to ultimately reject all bids and redesign the project in accordance with Option 3. At this time staff is moving forward with Council's request and working with the engineers to develop a new design. Chair/Carrera asked if there were imminent issues with the catch basins that would have to be addressed at this time or if those issues could wait for a redesign. AE/Mosley stated that, according to the arborist's report, even if the City were to proceed with no project, there are several trees that would need to be removed, even in Option 3 which would require removal of at least five trees because of their poor condition. Currently, staff is looking at options for exposing more tree roots to be able to better assess the tree conditions. C/Mehta asked AE/Mosley to elaborate on Option 3. AE/Mosley referred the Commission to the handout which contained a copy of staff's report and Council presentation and also included an exhibit showing what is proposed to occur. Chair/Carrera asked about a timeline. AE/Mosley responded that staff is currently looking at about a six-month timeline in terms of redesign, opening bids for construction, etc. In the meantime, as previously stated, staff will MARCH 12, 2015 PAGE 6 T&T COMMISSION continue to explore what can be done on a temporary basis to mitigate some of the more imminent areas of concern. Public Works staff is working with the Community Services Department to explore all options. Chair/Carrera inquired if staff had placed any warning signs for the uneven surfaces. PWD/Liu responded that there are no warning signs at this time. The only visible signs are the public notice signs on the trees that indicate they are to be removed. VC/Mok shared that he observed that many of the signs had been removed. The only thing left is the tape around the trunk. D. Gas Company Upgrades at Golden Springs Drive and Grand Avenue — AE/Mosley explained that this project was to upgrade an existing gas company line from 3 inches to four inches to accommodate AQMD's natural gas operation. This is a three-phase project, the first two of which would be a cut and bore phase to allow access and to energize the new pipe. The last phase would be performed at the intersection of Golden Springs Drive and Grand Avenue and would include a level of trenching to ultimately tie-in the new pipe. Staff proposes to have the work done at night to lessen the traffic impacts. Ultimately, the project is estimated to take about four to six weeks; however, staff continues to negotiate and is coordinating with the Gas Company for additional pavement restoration. VC/Mok asked if there would be lane closures during Phases 1 and 2. AE/Mosley indicated that during Phase I, the number 2 lane will be closed from Lavender Drive toward Grand Avenue and right turns onto Lavender Drive and turns onto Copley Drive will be allowed. In addition, staff has explored restricted hours from 9:00 a.m. to 3:00 p.m. to alleviate impacts on morning and evening rush hours. PWD/Liu elaborated that the lane closure is allowed only during the 9:00 a.m. to 3:00 p.m. hours to avoid peak hour traffic. Staff wants the Gas Company and its contractor to understand that as vehicles are approaching the intersection, especially at Golden Springs Drive, as many lanes as possible need to remain open. The real impact comes into play during the last phase. At this point the Gas Company and the City are not on the same page about whether the Gas Company agrees to the conditions placed on the project. E. Grand Avenue Beautification Project — SCENoung stated that at its February 17th meeting, the City Council approved the contract with All American Asphalt, rejecting the low bidder. At the meeting, Unique Performance, the low bidder, attempted to protest; however, due to the overwhelming documentation identifying their lack of good faith efforts in regard to their Disadvantages Business Enterprise (DBE) percentage, Council rejected their bid and awarded the bid to All American Asphalt for $1,939,000. Shortly thereafter, staff met with All American Asphalt to discuss the traffic signal poles. These project items have a long procurement lead time, which All American Asphalt found to be from 16-18 weeks. Because of the length of time, the contractor felt that it would be inappropriate to begin work and have MARCH 12, 2015 PAGE 7 T&T COMMISSION to demobilize leaving sidewalks, etc open until the poles arrived. Therefore, the project schedule will be pushed back. Staff now anticipates construction to begin in May, which may prove to be a more appropriate time since schools will be closing for the summer and traffic will be lighter through the intersection. The poles are anticipated to be delivered about late June/mid-July with project completion anticipated in August. Chair/Carrera asked if the current poles would remain in place until the replacement poles were installed. SCE/Young responded affirmatively; however, there may be a period where temporary poles are installed because new foundations have to be laid to accommodate the new poles (8 poles at each of the two intersections). C/Pechy asked what the Disadvantaged Business Enterprise (DBE) percentage means. SCE/Young explained that because federal funds are being used for this project, there is a requirement to seek out disadvantaged business enterprises which are often minority owned businesses or women owned businesses and are part of the Equal Employment Opportunity Act. It is not a requirement that these businesses are on the job; however, the federal government wants to see an effort made to promote these jobs to these disadvantaged companies. If the City does not meet the percentage, it is not penalized; however, the contractor has to show that he or she made the effort to try and reach that percentage. C/Pechy asked if any of these companies are represented by the newly awarded contractor of this project. SCE/Young indicated there is one company, which is the landscape company. Their portion of the projects amounts to 11.4 percent of the entire bid amount. F. Lennon Avenue Interchange Project—SCE/Young conveyed that this project continues to be behind schedule because the designer is still working on requirements mandated by Caltrans before the design can be submitted to the Office of the Engineer. The latest requirement is that additional potholes need to be completed at Lemon Avenue and Golden Springs Drive and on Lemon Avenue near the freeway bridge. Once completed, the utility section can sign off on the project. The potholing should begin within the next couple of weeks. Once staff obtains the data from the work, it will be able to address the design engineer's request and when the design engineer signs off, staff can submit to the Office of the Engineer. G. Willow Heights Construction Update — SCE/Young reported that work continues and more building permits are being requested for additional units. It is staffs understanding that pricing was announced to be from the high $500,000's to just over $1 million for the single family lots. Lennar expects models to open on April 18th and staff is working diligently with the developer to make sure that all of their site improvements are completed for the Grand Opening. C/Pechy asked if this was a gated community or if the streets would belong to the City. SCE/Young stated that the community would be gated and the MARCH 12, 2015 PAGE 8 T&T COMMISSION streets will be private as well as the storm drain system within the community. C/Pechy asked if the adjacent park would be private or public. SCE/Young responded that the park will be for public use with access via a parking lot off of Brea Canyon Road. H. Area 2 CDBG Sidewalk Replacement Project — AE/Beshay specified that this project includes replacement of the sidewalk, curb and gutter and ramps. Work was completed on March 3rd. The Public Works Inspector prepared and sent out punch list items to the contractor and once those items are completed, Public Works will provide final inspection for this project. Completion is expected within the next two weeks with a Notice of Completion to be considered by the City Council at its first meeting in April. I. Reagan/Peterson Park Parking Lot Construction — AE/Beshay informed that this project consists of expansion and rehabilitation of two park parking lots. Plans and Specs were received this week from the City's consultant. The design phase is near completion and construction is scheduled to start at the end of June after Fathers' Day. Additional graphics were presented to the Commission to allow staff to revisit Item C. At the request of Chair/Carrera, AE/Mosley again explained Option 3 of the Morning Canyon Road Rehabilitation Project, which proposes to extend the parkway from Diamond Bar Boulevard to Stonepine Drive, the entire project limits, by a width of eight (8) feet. This would eliminate all street parking near the trees and throughout the project limit. The roadway would not be wide enough to allow through traffic and street parking. Five (5) trees are marked for removal throughout the project limits. In addition, the three existing catch basins would need to be reconstructed and two curb ramps would be reconstructed. C/Sulakhe asked if the green marks on the handout indicated the location of new trees. AE/Mosley replied the green marks indicated existing trees. The goal for Option 3 is to keep as many of the existing trees as possible. The red X indicates trees that are in such poor condition, they would have to be removed. Chair/Carrera asked if they were being removed due to the condition of the trees or because of the utilities they are affecting. AE/Mosley responded that, in some cases, it is for both reasons. Chair/Carrera asked if there was another "Morning Canyon Road" area somewhere in Diamond Bar with the same planting and age as these trees. PWD/Liu explained there are other such areas and staff typically looks at maintaining these areas in conjunction with the City's annual sidewalk replacement/maintenance work. The numbers of trees associated with sidewalks that are included in the annual Sidewalk Maintenance projects do not involve the numbers of trees that are seen along Morning Canyon Road, which is a fairly unique area. Under Option 3, if the City was to widen the parkway and construct the new sidewalk, the old sidewalk would have to be removed. After the sidewalk panels are popped out, the exact condition of all of the trees will be seen and it is very possible that there will be more than five (5) trees MARCH 12. 2015 PAGE 9 T&T COMMISSION that will have to be dealt with in some manner. Based on the current information, a minimum of five (5) trees will have to be removed, it was noted for the benefit of the City Council and the public that there could be more than five (5) that could be slated for removal. In addition, staff will be meeting with the condominium residents because the design will impact their parking needs. Also, from staff's perspective, it is prudent to understand exactly what the condition of these tree roots is. The City does not want to open up the street based on a certain design only to find out that now all 16 trees must be removed when the City has expended extensive resources to come to a certain point that does not fall within the design criteria. Chair/Carrera asked about the age of the trees. PWD/Liu replied that staff believed they were planted in the 1960's. Chair/Carrera stated that, at the time, there was not the foresight to see that this would create a problem in this particular area. C/Mehta asked if the plan was to pop the sidewalk to ensure that the trees were satisfactory or if the City was planning to move forward with Option 3 and then find out, after the fact, that more than five (5) trees might have to be removed. PWD/Liu explained that after receiving a presentation and considering the matter, the City Council directed staff to explore and implement Option 3 to widen the parkway by eight (8) feet, which includes removing the sidewalk to provide 18 feet to accommodate the trees. Even though staff has two consistent arborist reports which determine the minimum number of trees that need to be removed, in order to factually determine the health and condition of these trees, the arborists will not be able to say what that is until the sidewalk panels are removed. Staff is trying to make sure that the City is doing its due diligence and pursue the option as directed by the City Council. It is prudent for staff to understand exactly what the condition of the trees are and again, the only way to find out is to remove the sidewalk. However, if the City removes the entire sidewalk, it also means that pedestrian traffic would have to be redirected to the other side of the street, in addition to the loss of street parking on the tree lined side of the street. The first and foremost action is making sure exactly how many trees can remain in place. The message from the residents and the Church was for the City to save as many of these trees as possible. Chair/Carrera asked if these trees will continue to grow and create an even bigger problem. PWD/Liu indicated that Chair/Carrera was correct. Chair/Carrera encouraged the Commissioners to walk the area X. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. Chair/Carrera encouraged all of the Commissioners to attend the State of the City Address on Wednesday, March 25th at 6:30 p.m. at the Diamond Bar Center. MARCH 12, 2015 PAGE 10 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 8:02 p.m. The foregoing minutes are hereby approved this day of APP -(L 2015. Attest: Chair Ted Carrera Respectfully Submitted, Dav diu,Secretary Agenda # C, _ -1 Meeting Date: April 21, 2015 CITY COUNCIL � -� AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Mane--, TITLE: Ratification of Check Register date April 2, 2015 through April 15, 2015 totaling $ 1,246,154.27 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,246,154.27 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 2, 2015 through April 15, 2015 for $ 1,246,154.27 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. .. ... 0 . -3111 Luisa Allen Accounting Technician REVIEWED BY: Finance Director Attachments: Affidavit and Check Register — 412115 through 4/15/15. The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 2, 2015 through April 15, 2015 has been audited and is certified as accurate. 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H H N H H E H F CITY COUNCIL Agenda # 6 .4 Meeting Date: April 21 2015 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: APPROVE CONTRACT AMEND ENT NO. 4 WITH RKA CONSULTING GROUP FOR FEDERAL FUNDING COMPLIANCE SERVICES RELATED TO THE GRAND AVENUE BEAUTIFCATION PROJECT IN THE AMOUNT OF $24,220. RECOMMENDATION: Approve. FINANCIAL IMPACT: The FY2014-2015 Engineering operating budget has an available balance of $29,000 for Contract Engineering Services. In November 2014 Amendment No. 3 was issued to RKA in the amount of $19,800 for the preparation of the 2015 Metro Call for Projects Grant Application. If approved, Amendment No. 3 & 4 will authorize a total of $44,020 for professional engineering services to RKA for the fiscal year. BACKGROUND/DISCUSSION: RKA has been providing Federal Funding Compliance services during the design phase for the Grand Avenue Beautification Project. The construction phase of the project is being partially funded by SAFETEA-LU and STPL funds which are federal funds administered by the California Department of Transportation (Caltrans). RKA's experience in working with Caltrans has been a great asset to the City to ensure that the project design and bidding phases have been in compliance with Federal requirements. Council approved the construction contract with All American Asphalt on February 17 for the Grand Ave. Beautification Project and construction is scheduled to begin in May. During construction specific federal funding compliance requirements must be met in an effort to ensure reimbursement of the federal funds for the project. Such requirements include: • Preparation and submittal of the Award Package to Caltrans • Preparation and submittal of Reimbursement Requests to Caltrans • Review of Certified Payroll Reports • Employee Interviews per Federal Labor Compliance Requirements • Preparation of Weekly Statement of Working Days • Preparation of the Final Report for Caltrans • Tracking and oversight of other Federal Compliance Requirements throughout the Construction Phase. RKA has provided a proposal to provide all of the tasks listed above. Due to their extensive expertise in this area staff recommending that the City amend the existing contract to include these services. PREPARED BY: Kimberly M. Young, Senior Civil Engineer David G. Liu, Director of Public Works Attachments: DATE PREPARED: April 14, 2015 Dianna Honeywell, Finance[Vector Amendment No. 4 Exhibit A-RKA Consulting Group Proposal dated April 6, 2015 983951.1 2 AMENDMENT NO. 4 TO CONSULTANT SERVICES AGREEMENT This Amendment No. 4 to Consultant Services Agreement ("Amendment No. 4") is made and entered into as of April 21, 2015, by and between the City of Diamond Bar, a municipal corporation ( "City"), and RKA Consulting Group (herein referred to as the "Consultant") with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated June 7, 2011, which is incorporated herein by this reference (the "Original Agreement"); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Revised Scope. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", the Consultant's Proposal, dated April 6, 2015. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth or as referenced in Exhibit "A". 4. Integration. This Amendment No. 4 and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This Amendment No. 4 amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this Amendment No. 4 and the terms and provisions of the Original Agreement, the terms and provisions of this Amendment No. 4 shall control. IN WITNESS hereof, the parties enter into this Amendment No.4 on the year and day first above written. 1 "CONSULTANT" RKA CONSULTING GROUP By: Printed Name: Title: "CITY" CITY OF DIAMOND BAR sm Steve Tye, Mayor ATTEST: Tommye A. Cribbins, City Clerk APPROVED AS TO FORM: David DeBerry, City Attorney April 6, 2015 David Liu Director of Public Works/City Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Attention: Kimberly Young, PE RE: FEDERAL FUNDING COMPLIANCE FOR GRAND AVENUE ENHANCEMENT Dear Mr. Liu RKA Consulting Group is pleased to submit to you this proposal to provide professional engineering support services for the Federal Funding Compliance for the Grand Avenue Enhancement/Rehabilitation, Beautification, Streetscape, Hardscape and Pedestrian Improvement (Grand Avenue Enhancement) project in the City of Diamond Bar. RKA is prepared to provide the services in order to ensure the proper documentation is provided on behalf of the City of Diamond Bar to the Caltrans Office of Local Assistance. The project will be overseen by Mr. Kurt Pedersen, who will be responsible for ensuring the timely completion and delivery of the necessary documents and will be assisted by Mrs. Natalie Avila. Based upon the meeting conducted between the City and RKA on March 23, 2015, the following is what is understood to be the requirements of the funding compliance for the Grand Avenue Enhancement project: • RKA will prepare the Local Agency Construction Contract Administration Checklist (Award Package) to be submitted to Caltrans Local Assistance. • Meet with the project team to review the Federal requirements. • During the construction portion of the project, RKA will be responsible for the submitting the reimbursement request for the construction progress invoices (assumed to be three submittals) to Caltrans Local Assistance, once received from the City. • Review of Certified Payroll Reports will be randomly verified that the all employees on the federal -aid project are paid in compliance with the federal wage rates at a minimum and provide notice to the contractor of any observed deficiencies or violations. This proposal assumes that the contractor and sub -contractors will resolve labor compliance deficiencies and violations in a timely manner upon receipt of the above-mentioned notice. Should efforts beyond an initial and second notice be required by RKA (including additional notices, meetings, or research, etc), this is considered to be out of scope and therefore, the additional time and effort necessary will be provided on a time and materials basis. PAGE I CITY OF DIAMOND BAR FEDERAL FUNDING COMPLIANCE FOR GRAND AVENUE ENHANCEMENT • Ensure proper posting of the appropriate Federal and State Wage determinations. • Conduct Employee Interviews per Federal labor compliance requirements, RKA will adhere to performing the necessary interviews of the contractors and sub -contractors. The frequency of the interviews is to be 10% of every trade, once per month. Once the project schedule is reviewed, the labor compliance interviews will be scheduled to be conducted with as many trades as possible to maximize the efficiency of the project budget. • Disadvantage Business Enterprise commitment made by the contractor will be tracked on a monthly basis to ensure the full goal committed is achieved. • Buy America compliance records will be requested to hold on file with the project documents. • RKA will prepare the Weekly Statement of Working Days (WSWD) that are required to be submitted to the City and concurred by the contractor. It is understood and assumed that the City's consultant performing inspection services will submit on a weekly basis all daily observation reports in order to complete WSWD. • At the completion of the construction, RKA will prepare a final report of expenditures and final reimbursement invoice to Caltrans Local Assistance as required for the Final Project Completion. • RKA will provide a complete project file based upon the suggestions listed in the Caltrans Local Assistance Procedures Manual (LAPM) and provide assistance in a Caltrans or FHWA project file audit within one year of final project completion. FEE PROPOSAL RKA Consulting Group proposes to provide the above-described services on a time and materials basis. • The fee proposal for the Funding Compliance of Grand Avenue Enhancement is $24,220. This accounts for 60 working days of service at 210 hours for the Project Engineer and 8 hours for the Project Manager, from Notice to Proceed through Final Project Completion. Progress invoices will be submitted on a monthly basis throughout the duration of the contract. HOURLY RATE SCHEDULE Project Manager (Kurt Pedersen) $ 140.00 Project Engineer (Natalie Avila) $ 110.00 We appreciate the opportunity to provide this proposal and look forward to working with you on these projects. If you have any questions, please do not hesitate to call me at (909) 594-9702. Sincerely, Kurt Pedersen, PE Director of Engineering PAGE 2 CITY OF DIAMOND BAR FEDERAL FUNDING COMPLIANCE FOR GRAND AVENUE ENHANCEMENT Agenda # 6.5 Meeting Date : April 27, 2015 CITY COUNCIL AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: APPROVAL OF NOTICE OF C MPLETION FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AREA 2 (BOUNDED BY GRAND AVE. TO THE NORTH, GATEWAY CORPORATE CENTER TO THE WEST, DIAMOND BAR BLVD. TO THE EAST AND PATHFINDER TO THE SOUTH) SIDEWALK INSTALLATION PROJECT RECOMMENDATION: Approve and file. FINANCIAL IMPACT: There is no financial impact. BACKGROUND/DISCUSSION: The City Council awarded a construction contract to TSR Construction and Inspection on December 2, 2014 in an amount not to exceed $124,420 with a contingency amount of $31,105 for a total authorization amount of $155,525. The City authorized the Notice to Proceed for the construction project on January 26, 2015. TSR Construction and Inspection has completed all work required of this project. The final construction cost of the project is $147,477 which includes $23,057 in change orders for additional quantities of bid items based on actual field conditions, the addition of driveway approach reconstruction and additional curb installation. The project was completed $8,048 under the overall authorized project budget. PREPARED BY: DATE PREPARED: Kimberly M. Young, Senior Civil Engineer April 15, 2015 REVIEWED David G. U6. Director of Public Works Attachments: Notice of Completion RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21810 COPLEY DRIVE DIAMOND BAR, CALIFORNIA 91765 ATTENTION: CITY CLERK NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City of Diamond Bar 3. The full address of the owner is 21810 Cooley Drive 4. The nature of the interest or estate of the (If other then Fee, stoke "In fee" and insert, for example, "purchaser under contract of purchase," or "lessee") 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on April 9. 2015. The work done was: Community Development Block Grant (CDBG) Area 2 Sidewalk Installation Project (CDC Proj. # 60154413) 7. The name Of the contractor, if any, for such work of improvement was TSR Construction and Inspection. (Ifno contractor for work of improvement as a whole, meet "none') (Date 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California and is described as follows. Comrnuttity Development Block Grant (CDBG) Area 2 Sidewalk Installation Project (CDC Proj. # 60154413) 9. The street address of said property is Dated: Verification for Individual Owner (Ifno street address has been officially assigned, insert `hone°') CITY OF DIAMOND BAR Signature of.., or coryorate officer of owner named in paragraph 2 or his agent VERIFJCATION L the undersigned, say: I am the Director of Public Works the declarant of the foregoing ("resident of', "Manager of" "A partner of," weer of," etct notice of completion, I have read said notice of completion and brow the contests thereof, the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on ,20—at Diamond Bar ,California. (Date of si,runne) (City where signed) (Personal signature ofthe individual who is swearing that the contents of the notice of completion are true) CITAs.. i VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK a_76 , DATE: Ci HONE: ( ptional) (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. gnatur This document is a public record subject to disclosure under the Public Records Act. TO: FROM: ADDRESS: •'._ r� �• UItll1", 911' CITY CLERK ORGANIZATION: AGENDA#/SU BJ ECT: �dllt t DATE:,��I I I�e 0v3� W OdIlOpHONE: (Optional) (Optional) I expect to address the Council on the subject agenda/subject it . Please have the reflect my name and address as written above. Alk I Signature This document is a public record subject to disclosure under the Public Records Act. nutes TO: CITY CLERK FROM: _pu;l (it lkc) R,3 DATE:61 ADDRESS: PHONE: (Optional) (Optional) ORGANIZATION: )) A r AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. E > Signature) This document is a public record subject to disclosure under the Public Records Act.