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HomeMy WebLinkAbout03/26/2015 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, March 26, 2015 7:00 p.m. THE WINDMILL ROOM at DIAMOND BAR CITY HALL -1St FLOOR 21810 Copley Drive Diamond Bar, California Chairman Ted Owens Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Lew Herndon Commissioner Kim Hsieh Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available forpublic inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Barrequires that any person in need of any type of special equipment, assistance oraccommodation(s) in orderto communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking W The City of Diamond Bar uses recycled paper in the Windmill Room. ��a' and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, MARCH 26, 2015 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall — 1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON, HSIEH, VICE-CHAIRMAN LIANG, AND CHAIRMAN OWENS A. PRESENTATION OF 2015 YOUTH BASKETBALL SPORTSMANSHIP AWARDS: This award recognizes the team's outstanding efforts in good sportsmanship that was displayed and then rated throughout the just concluded youth basketball season. Seven teams will be presented with awards. This award serves as an incentive for players, coaches and fans to demonstrate positive support and to place the emotional and physical well being of the children ahead of a personal desire to win. B. SELECTION OF CHAIR AND VICE -CHAIR FOR COMMISSION March 26, 2015 PAGE 2 PARKS & RECREATION COMMISSION MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. CALENDAR OF EVENTS: Saturday, April 4 — Easter Egg Hunt — 8:30am Pancake Breakfast — 10:00am Egg Hunt — Pantera Park — 738 Pantera Drive — Diamond Bar Tuesday, April 7 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, April 9 — Senior Excursion — Pasadena History Tour — Level 2-3 8:15am — 4:14pm — Departs DBC @ 8:15am Saturday, April 11 — City's 26th Annual Birthday Celebration — 11:00am — 5:OOpm Pantera Park — 738 Pantera Drive — Diamond Bar Monday, April 13 — Senior Volunteer Appreciation Luncheon — 12:OOnoon Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Thursday, April 16 — Motown March Madness Senior Dance — 6:OOpm — 9:OOpm Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Tuesday, April 21 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, April 23 — Senior Excursion — Fantasy Springs — Level 1 - 9:00 6:30pm — Departs DBC @ 9:OOam Thursday, April 23 — Parks and Recreation Commission Meeting — 7:OOpm The Windmill Room, 1St Floor, 21810 Copley Drive, Diamond Bar Friday, April 24 — Arbor Day — 9:OOam — 11:00am — Pantera Elementary School 801 Pantera Drive — Diamond Bar Saturday, April 25 — Earth Day — 9:OOam — 1:OOpm — AQMD Parking Lot 21865 Copley Drive — Diamond Bar Tuesday, April 28 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:OOpm The Diamond Bar Center — 1600 Grand Avenue — Diamond Bar March 26, 2015 1 K 3. El CONSENT CALENDAR PAGE 3 PARKS & RECREATION COMMISSION 1.1 Approval of Minutes for February 26, 2015 Regular Meeting 1.2 Transmittal of Thank You Letter to Boy Scout Troop 777 for work at Heritage Park INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation - 2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation - 2.3 CIP Projects — Bob Rose, Community Services Director 1. Diamond Canyon Park Design 2. Design of Heritage Park Improvements 3. Pantera Park Trail & Steep Canyon Trail 4. Design of Longview Park South & Star Dust Park 5. Longview Park North Swing Set Project 6. Dog Park Improvements 2.4 List of pending Commission requests — Bob Rose OLD BUSINESS — None NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 FEBRUARY 26, 2015 CALL TO ORDER: C/Owens called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: ROLL CALL: Commissioner Herndon led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Lew Herndon, Kim Hsieh, and Chairman Ted Owens Vice Chairman Benny Liang arrived at 7:15 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Crystal Knox, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the January 22, 2015 Regular Meeting. C/Grundy moved, VC/Liang seconded, to approve the January 22, 2015 Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: 2. INFORMATIONAL ITEMS: Grundy, Hsieh, VC/Liang None Herndon, Chair/Owens None 2.1 Recreation Program Update — RS/Murphey C/Hsieh asked if it would look bad to put new (banners) up piecemeal when necessary instead of spending $26,000 now for total replacement and RS/Murphey said it would not be aesthetically pleasing to have different banners going up at different times. C/Hsieh said they might not be changed out unless the City spends $26,000 to change them out. If FEBRUARY 26, 2016 PAGE 2 P&R you think about the next three years and there are 50 or 60 people from the City in the armed forces the City will be using the same design. So she wondered if the City Council would be okay to replace the banners as needed. In addition, if the family members wanted to update a banner perhaps if they could pay half of the cost to change it out it would seem more reasonable to her. C/Herndon said he was concerned that by phasing in the change the City might be giving the impression it was giving some people more exposure than others. Looking at the cost he would not recommend spending $26,000 either but if there are some banners with pictures and some without it could create an image problem for some. C/Hsieh said the changes might not happen but to her $26,000 is a lot to spend and wondered if there were options for the transition to all new banners. CSD/Rose explained that the matter of changing the banners to photos does not require a recommendation from the Parks and Recreation Commission; however, staff can pass along the suggestion to the City Council for their consideration. C/Hsieh asked how long the banners have been displayed and CSD/Rose responded between 8 and 10 years. Chair/Owens asked if the initial cost of the banners was incurred by the City and CSD/Rose responded "yes." The City pays all of the charges. The residents are not charged any amount. Chair/Owens asked if the residents who want to have banners put up apply to the City and CSD/Rose responded affirmatively stating that the family submits the application and the City verifies the information to the extent that it can because the military will not confirm any of the information. Staff verifies residency, etc. CSD/Rose said that the suggestion will be forwarded to the City Council as a suggestion. 2.1.1 Power Point Presentation on Program Evaluation for Contract Classes, RecTrac (Mobile Web Registration Tracking) System and an update on the upcoming Bridal Show - CSC/Knox C/Grundy asked if staff noticed a significant uptick for reservations for weddings after people attend the bridal show and CSC/Knox responded that there were a few. The issue is that the Diamond Bar Center books two years in advance and the Center is almost completely booked up every Saturday until October 2016. When these shows take place most of the brides in attendance are already Diamond Bar Center brides and those that are not have to wait since there are no Saturdays available in the short term. FEBRUARY 26, 2015 PAGE 3 P&R COMMISSION There was a vendor who rented several Saturdays at the Center and they were able to book those dates at the bridal show. CSD/Rose asked CSC/Knox if she reported that when people go to the website for activity registration on a smart phone, the system recognizes that the individual is on a mobile device and automatically switches to the mobile app. CSC/Knox said that once people log on their individual phones will begin to recognize the website so that it can be saved as a favorite or tab. CSD/Rose asked if staff would have to go through Vermont Systems to provide any updates to the system or does staff have that capability in house. He noticed that the City's old email address has ci and CSC/Knox said that issue can be corrected by staff on RecTrac and is probably something that shows on the website now so that staff would need to update its own web view. C/Hsieh asked if there was a calendar page on the City's website that listed all community events for a one page view rather than having to go to sub -categories of senior or youth events, etc. CSC/Knox responded that the City website has activities on its City Calendar but it does not include all of the recreation programs such as senior dances, etc. C/Hsieh wondered if it would be helpful to see all upcoming activities for the months ahead in order to plan their personal calendars. CSC/Knox said that recreation classes are scheduled quarterly so they would be listed on that basis. C/Hsieh said she would like to see not only the classes but excursions and other types of events so that people can plan ahead. CSC/Knox reminded C/Hsieh that all of the events are listed in the Recreation Guide that is mailed to all residents, the Guide at the Diamond Bar Center and all of the information in the Recreation Guide is on the website. C/Hsieh reiterated that since changes are being made she would like to see a page showing the activities for the months coming up in a calendar setting. CSC/Knox said she would look into testing the system by adding events. VC/Liang said he believed C/Hsieh was referring to the same type of Calendar of Events which he has for LA County and that he would forward it to staff. CSC/Knox said the program has a Special Events Calendar and it is formatted in the same way in which staff saves each activity. It gets a little messy when one attempts to add classes because it does not add just the start date or end date, it fills in the entire calendar and with 200 classes it could get lost in the system because it is too much information. CSC/Knox felt it would be a great idea to attempt to begin the process with the senior dances and special activities where they are one -day activities. There is a RecTrac training coming up on FEBRUARY 26, 2015 PAGE 4 P&R COMMISSION March 26 and this is something she will be able to look into at that time. C/Herndon said he was more interested in net revenue as opposed to gross revenue and someone reminded him off mike that these programs are not intended to "make" money. C/Herndon said he wanted to be sure the programs were at least reimbursing the General Fund. He plays softball in Anaheim at Modjeska Park and noticed they have banners at the front of the park that advertise for weddings, receptions, meetings, parties, birthdays, reunions, etc. and he does not know how effective it is but there may be people in this community that do not realize they can rent some of the City facilities. He showed a photo of the banners and asked if staff could check with Anaheim to see if the banners had increased the use of their facilities. CSC/Knox said that the City has been fortunate that "word of mouth" has worked in most cases. For special events like the bridal show there will be banners that will be going up. For the Diamond Bar Center the City also advertises on a regular basis on several bridal websites and through "Here's the Guide" a bridal magazine. Public Information does a lot of the advertising for the Diamond Bar Center as far as picnic reservations. In addition there is signage in the park near the shelters that refers people to the Diamond Bar Center. Staff can look into additional banners. 2.2 Parks Report — PMS/Jordan Chair/Owens asked if any of the surrounding cities were experiencing wire thefts and PMS/Jordan responded that he had not heard of any. In terms of backflows he hears the same concerns from water district employees in outlying areas. It appears to be cyclical and trends at various points. C/Hsieh again spoke about dog excrement on the sidewalk along Pantera Drive by the school and saw several people walking with more than six dogs that left excrement in that location. She provided pictures of the occurrence. The rain eventually carried it away. She suggested placing a doggie bag dispenser at the site with signage asking that people please pick up after their dogs along the park area. PMS/Jordan said he did not believe it would be a problem to put a dispenser along Pantera Drive adjacent to the park property. Some of what the picture shows is by the school and staff would not be able to place anything close to the school. CSD/Rose said that on Pantera Drive there is an area adjacent to the dog park but it is up on Pantera Drive where they park and take their dogs down to the park. PMS/Jordan agreed that it was south of the first residence and said that staff could probably do something in that area as well. FEBRUARY 26, 2015 PAGE 5 P&R COMMISSION C/Hsieh said she has observed more excrement near the park entrance and perhaps a dispenser could be placed at the stairs that will be built and perhaps one on the other side along the main entrance. C/Herndon recommended that a letter be sent to the Boy Scouts thanking them for their contribution to the City and PMS/Jordan said he would follow up with Parks and Maintenance Inspector/Technician, Dave Seiler, the staff member who facilitates these events. CSD/Rose asked if the letter should come from the Commission and C/Herndon responded affirmatively. 2.2.1 Power Point Presentation on the Longview North, Longview South and Stardust Mini -Park future improvements — PMS/Jordan C/Hsieh asked if there was a significant issue with ants in parks and PMS/Jordan said the City has little black picnic "Argentine" ants everywhere. Other than them getting into picnic baskets, etc. there is not much to worry about. The red imported fire ants are tough to control. They pop up in the City's mini -parks and they are prevalent at Peterson Park, Lorbeer Middle School, Heritage Park, Sycamore Canyon Park and Starshine Park. They are quite a nuisance and if a small child were to step on a mound or sit on the ground the ants could become very, very aggressive and their sting is painful. The contractors treat them with Extinguish which is a corn meal base with a chemical and the worker ants feed on it and take it back to the colony as feed. The chemical sterilizes the male so that he cannot fertilize the eggs and another chemical acts like an appetite suppressant which causes them to not want to eat so the colony is slowly killed off. If one were to go in aggressively trying to kill these ants they would react by sending out more queens, which would cause the population to spread out and colonize again. This is an ongoing problem for most cities. 2.3 CIP Projects — CSD/Rose 2.3.1 Pantera Park Trail and Steep Canyon Trail - CSD/Rose reported that these two trails are under design. The project is fully funded with grant funds to pay for the design and construction. The goal is to have these trails constructed by the end of the calendar year. To date, the engineering consultant is conducting surveys to determine the route for each trail. The Pantera Park Trail will have a staircase coming down from Pantera Drive leading to the dog park as well as, over to the trail that goes up the steep slope. There will also be a path that goes from Pantera Drive up toward the water tanks. 2.3.2 Diamond Canyon Park Design — CSD/Rose stated that Lennar Homes has submitted the construction documents which are once again going through plan check. All amenities have been verified FEBRUARY 26, 2015 PAGE 6 P&R COMMISSION and Lennar reports that they will have the park constructed by next fall. In addition, 113 housing permits have been pulled out of a total of 180 homes that will be built. Progress is moving forward at a significant rate. For the park feature there are a lot of utility issues on Brea Canyon Road and Diamond Bar Boulevard that affect its construction. Once these issues are resolved, construction will commence. Staff will be working with LA County for the permit to bring the pedestrian bridge across the Brea Canyon channel which will need to go to the Board of Supervisors and to the City Council for approval. 2.3.3 Design of Heritage Park Improvements — CSD/Rose explained that the consultant team continues to obtain public input on the project. The team has conducted stakeholder meetings and has intercepted people at the park for their input which will be presented to determine what amenities should be constructed at the renovated park. There is a possibility of a telephone survey which has not yet been determined. There is a great deal of information within the original Parks Master Plan process which is becoming somewhat dated which is the reason for considering a follow up telephone survey for this project. 2.3.4 Design of Longview Park South & Star Dust Park — CSD/Rose referred Commissioners to PMS/Jordan's presentation. Staff received the construction documents which are now in the second round of plan check. These are the two final parks that require ADA Retrofit and the Consumer Safety Product issues resolved as well as accessibility to play areas. All of the other parks in the City have been retrofitted and are now ADA Accessible. Staff anticipates completion of construction sometime during the next fiscal year. Staff is expecting proposals by next Friday for design of the swing set. 2.3.5 Dog Park Improvements — CSD/Rose indicated that ValleyCrest is working on the mainline, which will bring irrigation to the dog park area where 50 trees will be planted. These improvements are expected to be completed by the end of this fiscal year. C/Herndon asked about the status of Larkstone Park and CSD/Rose responded that nothing is happening at this time. His understanding is that the last developer sold it to a new developer and the area is going through the ownership change which has stopped all forward progress. Staff assumes that once the new owner gets control of the property progress will resume. C/Hsieh said it appeared the new stairs from Pantera Drive to the dog park would not be completed for a year and asked if the reason for it taking so long was the design. CSD/Rose responded that the dog park is a bonus and the steps are for the trail which is being paid for by grant FEBRUARY 26, 2015 PAGE 7 P&R COMMISSION funds for the trail and it has to be designed and constructed. Staff is on an accelerated path and the consultant has been told that this project needs to be done as quickly as possible. His schedule indicated that it would be finished in October but according to history, CIP projects tend to take longer than first thought because unexpected issues often come up during the process. October would be the earliest completion date possible. The process is the project gets designed which is a six week process that includes construction documents; it goes to plan check which for each time is about a 10 -day process; after it is plan checked it goes back to the consultant to be revised; it goes back to plan check and if everything is complete and acceptable the project goes out to bid; the bid process is a six-week process; the contract is awarded which is another six-week process (selection and approval); upon award of the contract, the contractor has 10 days to submit the necessary paperwork which has to be reviewed by the City Clerk; the documents are then sent back to staff and a pre -construction meeting is held after which the project moves forward. The project is a 120 day (four month) project and with that timeline the project is most likely into October or if anything goes wrong it moves into November or December. C/Hsieh asked where the project is at this point and CSD/Rose reiterated that staff walked with the designers and they know what path they are taking and they are doing the survey so that when they start putting together the construction documents they can articulate on the drawings where exactly the trail will go and where the grading stakes will go. The consultant will do a conceptual design for staff and the conceptual plan will be brought to the Commission for its recommendation and after approval it may go to the City Council which is determined by the City Manager. Once the conceptual design is approved the construction documents will be started. It is very expensive to make changes to construction documents once they are started so everything must be in order and approved. 2.3 List of Pending Commission Requests — CSD/Rose reported on the following items: 2.4 1) Pursuit of a grant to construct a trail connection from Silver Tip Park to Pantera Park— CSD/Rose said there was no further update at this time. 2) Heritage Park Special Needs —will be included in planned project 3) Stairs at the Dog Park— As discussed. 4) City You Tube Videos — Include recreation programs, facilities, trails, etc. that have been added and updated and will continue to be updated. CSD/Rose said he had not had an opportunity to view You Tube and was not aware of whether the trails, etc. had been included. 5) Trails Descriptions —This has been added to the multi-year CIP list FEBRUARY 26, 2015 PAGE 8 P&R COMMISSION and Council will consider the priority of those items to determine which fiscal year the item will move to. With so much of the trail done at Summitridge and Sycamore Canyon it may be time to put up some nice signage that shows the path and describes what the trail has. Staff is requesting an update of the Trails Master Plan as well. 6) Request for Diamond Bar Center Bricks and Tiles to be used as a Fundraiser (C/Herndon) — The request has been presented and CSD/Rose said he has not yet received any feedback from the City Manager. C/Herndon said there was no urgency on this matter. 7) Additional Walkway Lights at Peterson Park — the estimated cost is about $200,000 including conduit, wire, poles and lights. There are some future improvement plans for the park which are being done in phases, the first of which is the parking lot which is currently being designed. Staff is hoping the parking lot can be expanded so that when one approaches from Sylvan Glen close to Golden Springs there will be two rows of diagonal parking spaces. Currently, one side is diagonal and the other side is parallel which does not leave much room for drive through. The intent is to widen the parking into the park and move the walkway in the park into the grass area to accommodate two rows of diagonal parking. The project is budgeted and the schedule for completion this summer. If the walkway is moved into a grassy area which has to be removed it will present a storm water runoff issue which will have to be mitigated by collection of the storm water onsite which will in turn require a filtration system. To do the design and construction of the additional water retention system will be very expensive. The project is over budget. The City Manager said go forward with the design with the expanded parking lot which is in the Parks Master Plan and staff will most likely have to ask the City Council for an additional appropriation before the project goes out to bid. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked PMS/Jordan for saving the City money. She thanked staff for the great reports and information. C/Grundy thanked staff for the great job they do and for all of the reports and information. It is always great to hear all of the things staff is doing for the City. VC/Liang thanked staff for all of the reports and especially to CSC/Knox for the new apps which are very helpful. C/Herndon said that staff knows he thinks they do a wonderful job. He FEBRUARY 26, 2015 PAGE 9 P&R COMMISSION commented that the Diamond Bar Community Foundation continues to raise funds to provide more sports fields for the kids in the City and the Foundation has a little more than $50,000 in the bank at this point which is a drop in the bucket with all of the issues discussed this evening. He reminded everyone that the Foundation is holding its golf tournament on Monday, May 11 which will help raise additional funds. It is his hope that at some point in the future these funds will be utilized to benefit the City. Chair/Owens thanked staff for their support and for all of the information imparted to the Commission. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, upon motion by C/Herndon, seconded by VC/Liang, Chair/Owens adjourned the meeting at 8:30 p.m. The foregoing minutes are hereby approved this day of 2015. Respectfully Submitted, BOB ROSE, SECRETARY Attest: TED OWENS, CHAIRMAN Steve Tye Mayor Nancy A. Lyons Mayor Pro Tem Carol Herrera Council Member Jimmy Lin Council Member Jack Tanaka Council Member March 26, 2015 Mr. Andrew Lai 3507 S. Oak Valley Pl. Diamond Bar, CA 91765 Dear Andrew, 21810 Copley Drive ® Diamond Bar, CA 91765-4178 (909) 839-7000 ® Fax (909) 861-3117 www.DiamondBarCA.gov On behalf of the City of Diamond Bar Parks and Recreation Commission, I thank you for leading Boy Scout Troop 777 to complete an important park project. Your crew completed the task of painting benches, tables, drinking fountains, trash can lids, gas meter, and restroom doors at Heritage Park. This project will be of great benefit to the community. The value of your efforts will help ensure the viability of this park for years to come. Thanks again for your volunteer work that has improved the quality of Heritage Park! Sincerely, Ted Owens Chairman Diamond Bar Parks and Recreation Comm Dave Grundy \/ Lew Herndon Vice Chairman Commissioner Kim Hsiefi' benn� Fang y 7 - Commissioner Co 77 ssioner DIAMOND16 BART 4 PF �� Recreation Program Update TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: March 19, 2015 MEETING DATE: March 26, 2015 Community Recreation Guide The Spring 2015 Recreation Guides are available at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF of the Spring 2015 guide is also available online at www.DiamondBarCA.gov. Contract Classes Winter 2015 -- The Winter session began on January 3 and ended March 13. As of March 18 there are 698 students enrolled in 168 classes. Including make-up classes, the last class of this season will wrap up on March 25. Spring 2015 -- The Spring session began on March 14 and will run through May 29. As of March 18 there are 269 students enrolled with 216 available classes. New classes this spring will include; Tiny Tot Cheer, Kids Hip Hop, LegoT"° Kidz Night Out, Kids Runway Sewing, Belly Dancing, Country Line Dance, Wedding Dance and Zumba for the Mature Adult. Youth Programs Tiny Tots -- The Tiny Tot classes will celebrate spring the week the new session begins on Monday March 30. Registration for the Spring session started on March 9. At the time of this report Heritage Park Tiny Tots had 12 in the 4-5 year old class and 6 in the 3 year old class. Pantera Park Tiny Tots had 18 in the 4-5 year old class and 15 in the 3 year old class. Both Tiny Tot classes are set to go on their excursion to the La Habra Children's Museum on Wednesday, May 27. DB 4Youth "In Action" -- DB 4Youth "in Action" youth are going back to the Food For Life Food Bank on Saturday, March 28. On Tuesday, March 31 at the regular meeting candidates will give speeches and the election for the 2015-16 board will take place. Candidates will be given time to present a speech as to why they are the one for the position at this meeting. The outgoing and incoming board will visit the P&R Commission for recognition at the April Parks and Recreation Commission Meeting. Volunteens -- The 2015 Volunteen Program applications are available at City Hall, the Diamond Bar Center and online. Applications will be accepted until 5:30pm on Thursday, April 16, 2015. Teens who are interested in receiving work experience and training in recreation should apply. Volunteens will be assigned as assistants to summer programs throughout the City Recreation Programs. At the time of this report 7 applications have been turned in. Summer Day Camp -- Registration for Summer Day Camp opened up for Diamond Bar Residents on Monday, March 16. Much to the surprise of staff weeks 6 and 11 were over 'Y2 full by 12 noon, on the first day of registration. Camper registration totals as of 3/16: Week 1: June 1 - June 5 37 Medieval Times Castle Park Week 2: June 8 - June 12 46 Aquarium of the Pacific Laser Quest Week 3: June 15 - June 19 42 Ca Science Center Splash Kingdom Week 4: June 22 - June 26 37 "LA Zoo" Boomers Week 5: June 29 - July 2 47 Knott's Berry Farm Oak Tree Lanes Week 6: July 6 - July 10 73 Disney's California Adventure Skate Express Week 7: July 13 - July 17 36 Sparks Game La Mirada Splash Week 8: July 20 - July 24 38 EI Capitan John's Incredible Pizza Week 9: July 27 - July 31 38 Sky Zone Community Hero's Day Week 10: August 3 - August 7 54 Raging Waters Harkins Week 11 August 10 - August 14 77 Disneyland Corona Del Mar "Excursions are subject to change. Youth and Adult Sports Adult Basketball -- The winter 2015 season is scheduled to end on April 26. Games are played at Diamond Bar High School and South Pointe Middle School. The spring season will begin with practice games in May. There are 20 teams in the league this season. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. _ w Adult Volleyball -- The next session will begin on March 23. There are 12 participants currently enrolled in the program. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 9 users per hour on weekdays, with 17 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 12 participants), Thursday (average of 11 participants), and Sunday (average of 13 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays, while Sunday is open from 6:30- 10pm. Youth Basketball -- The 52 teams in the program played their final games on March 14. The coveted Sportsmanship Award will be presented to seven teams this season. Each award-winning team has been invited to attend the Parks & Recreation Commission meeting on March 26. Also invited to the presentation, are the eight members of the 13-14 year old Sportsmanship Team that represented the City of Diamond Bar's basketball program in the 2015 SCMAF-San Gabriel Valley basketball tournament. Youth Soccer -- Registration has nearly reached capacity. There are currently 138 children enrolled in the program, with only 6 spots remaining. Games begin April 11 and continue through June. Participants will practice and play games on Saturdays at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and eight games. Adult Excursions Winter 2015 -- Our next excursion is scheduled for March 21. We will start the day off with an early lunch at The Bear Pit Bar-B-Que and then will head to the Nethercutt Collections where we will be given a two hour guided tour of the Nethercutt family's vast assemblages. Excursion includes lunch, roundtrip transportation, and a snack for the ride home, for $40 per person. There are currently 35 participants enrolled. The excursion has a maximum capacity of 46 participants. Spring 2015 Adult Excursions Old Town San Diego - There are already 21 signed up for the excursion on April 18. Participants will enjoy a Mexican brunch at Miguel's Cocina in Old Town San Diego. Meal includes choice of Chilaquiles & Grilled Asada, Smoked Bacon & Eggs Benedict, Sonoran Carnitas Machaca, Plantain & Almond Crunchy French Toast or Barbacoa Style Beef & Eggs Benedict. The rest of the afternoon will be spent exploring the numerous museums, shops and activities offered in Old Town San Diego. Shopping and additional activities are at their own cost. Excursion includes brunch, roundtrip transportation, and a snack on the ride home for $50 per person. Strawberry Festival - On May 16 participants will celebrate 32 years of strawberry fun at the Strawberry Meadows of College Park in Oxnard, California. The festival celebrates the region's rich agricultural heritage while raising funds for numerous charities. Festivities include interactive exhibits, live entertainment, arts and crafts vendors, Strawberryland for Kids and, of course, yummy strawberry treats and beverages! This excursion includes roundtrip transportation, admission to the California Strawberry Festival and a snack on the way home for $40 per person. Temecula Wine Country - We will visit Temecula Wine Country with a guided tour of Thornton's Winery, specializing in sparkling wines and champagnes on June 13. Our tour guide will show us how the two are produced and offer sample tastings. Next we will have time to stop at the Temecula Olive Oil Company for tasting and shopping and lunch in Old Town Temecula. Excursion includes roundtrip transportation, wine tasting, tour admission, and a snack on the way home. Lunch and shopping will be at your own expense for $50 per person. Hollywood Bowl - Participants will experience the July 4 Fireworks Spectacular early at the Hollywood Bowl on July 3. The L.A. Philharmonic will perform patriotic music and see a live performance by the King of Motown, Smokey Robinson. Bring a picnic dinner or purchase it at the Bowl. Excursion includes roundtrip transportation, admission to the show, seat cushion rental and a snack for $60 per person. This excursion is almost sold out with 42 tickets sold. Max seats available are 46. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts—most are filled to capacity each session. The Spring session began on February 23rd and will conclude on June 12tH Senior Seminars 3/2 Essentials of Pre -Arranging – cancelled due to low enrollment Senior Activities and Services • Bridge every Wednesday – 8-10 per session, average • Mahjong every Wednesday – 40 per session, average Bingo every Tuesday and Friday – 165 per session, average • Complimentary Legal Services 1 st Wednesday of each month – 5 appointments were booked for March • Free Tax Preparation – 47 appointments are booked for March Senior Special Events St Patty's Day Dance – 118 festive participants came out to celebrate St. Patrick's Day on March 18. A scrumptious Irish -themed menu was catered by Burger Continental and DJ Keith Johnson provided a delightful mix of music, keeping the seniors on their feet all evening long. The event concluded with everyone's favorite - raffle prizes! Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 315 members. They meet each Tuesday with approximately 179 at each meeting. • The Diamond Bar Evergreen Club has 313 members. They hold classes throughout the week. • The Diamond Age Seniors has 207 members. They meet each Monday, Wednesday, and Friday. • The Sunshine Seniors has 800 members on their books; 210 attend their programs on a regular basis. They meet the second and fourth Sunday of each month and every Saturday. • The Super Diamond Age Seniors has 190 members. They meet each Tuesday, Thursday, and Friday. Senior club class highlight: Evergreen Care Giving Class IHSS (In -Home Supportive Services) is an educational program designed to train and equip individuals with the knowledge and skills necessary for providing paramedical and domestic services to qualified recipients. The class was made possible by a joint effort of Los Angeles City College and Diamond Bar Evergreen Club. Close to 30 devoted individuals completed 108 hours of lectures and practical training from September 2014 to January 2015. The current class will end in June. Senior Excursions March 13, 2015 -- International Orchid Show -- A group of 52 seniors headed to Santa Barbara for lunch and shopping in the historic downtown before heading to the Earl Warren Show Grounds for the Annual International Orchid Show. The show includes many interactive exhibits as well as a large selection of beautiful orchids both on display and for purchase. Informational workshops on a variety of orchid and orchid -care topics are also held throughout the event. This trip usually sells out each time it is offered and this time was no exception. March 26, 2015 -- Harrah's Rincon Casino -- Currently 31 seniors are signed up to spend the day in Valley Center at this luxurious casino. This is a $20 trip with $25 given back in slot play credit by the casino. Lunch is at participants' own expense. Special Events Winter Snow Fest -- A full financial summary and evaluation attached 32nd Annual Easter Egg Hunt -- The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 32nd Annual Easter Egg Hunt on Saturday, April 4, 2015. This FREE fun -filled day starts at 10am at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age. Children should remember to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and his friends the "peeps"! Don't miss out on this opportunity to start a new family tradition! Pancake breakfast and pictures with the Easter bunny will be available to purchase starting at 8:30am. 26th City Birthday Party -- The City will celebrate 26 years on incorporation on Saturday, April 11, 2015 from 11am-5pm (rides until 6pm) at Pantera Park. Applications for non-profit organizations to participate have all been turned in and community groups are gearing up for the big event. E-mail notices keep the groups informed with updated information including event logistics and booth operating procedures. This year we will feature a second stage with a DJ located by the car show. Staff is excited about this change and hopes to draw more people towards the cars and business expo. In addition, 13 nominations for Diamond Bar Outstanding Volunteers have been received. The mini sub -committee met on Wednesday, March 18 to evaluate the nominations and decide on this year's award recipients. Save the Date! Arbor Day: Friday, April 24— 9:15am at Pantera Elementary School In honor of the City of Diamond Bar's designation as a Tree City U.S.A., children from Pantera Elementary School will celebrate Arbor Day with special presentations and participation in an exciting tree planting ceremony. The ceremony will also include recognition of the 2015 Pantera Elementary School Poster Contest winner. Everyone is invited to join us for this special event. Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 37 private, business and non-profit rentals during the month of February. There were 16 church rentals, 2 Toastmasters meetings, 1 Sunshine senior event, 1 bridal shower, 3 birthday parties and 1 baby shower. There were also 6 weddings, 1 annual club meeting, 5 business meetings and 1 memorial service. A total of $50,516.70 in rental fees was collected during the month of February for Diamond Bar Center rentals. In February 2014 a total of $60,363.20 was collected. Only 2 Saturdays left in 2016! November 26 and December 17 are the only open Saturdays in 2016; all other Saturdays currently have holds for people to meet with staff and sign contracts! Residents are able to reserve 24 months in advance and nonresidents are able to reserve 20 months in advance. During the months of February and March, DBC staff attended the Brea Bridal Show, Fullerton Bridal Show and the Quinceanera Expo at the Pomona Fairplex to promote the Diamond Bar Center and our upcoming Bridal Show on Sunday, March 22, 2015 from 11am-3pm. Pantera Room -- There have been 4 rentals of Pantera Park Community room for the month of March. Rentals included 2 birthday parties, one gathering and one fundraiser. Total revenue for these rentals is $631.00. The revenue for March 2014 was $538.00. Heritage Room -- There have been 9 rentals of Heritage Park Community Center for the month of March. Rentals include 5 church rentals, 1 baby shower, 1 bridal shower and 2 birthdays. Total revenue for these rentals is $1,750.00. The revenue for March 2014 was $980.00. Picnic Reservations -- As of March 14, 2015 there have been 23 picnic reservations made for the month of March. There have been 2 at Ronald Reagan, 2 at Peterson, 9 at Pantera Park, 2 at Heritage, 1 at Maple Hill and 7 at Sycamore Canyon Park. The revenue of these picnic rentals is $700.00. The revenue for March 2014 was $650.00. Program Evaluation and Financial Summary Program Title: Winter Snow Fest Event: January 17, 2015 Evaluation Prepared by: Andee Tarazon, C.S. Coordinator Pantera Park was a flurry of cheer as an estimated 2,000 people attended the Winter Snow Fest on Saturday, January 17, 2015. Children of all ages sledded down 4 snow hills and frolicked in a snow play area. 90 tons of snow were used to make the snow hills and play area. The event also featurec children's craft and games booths, local entertainment on stage, food booths and of course, lots of fun! The event offered 3 large runs and 1 mini run that started half way up the hill. The mini run provided an opportunity for younger children and first time riders a chance to experience sledding without the fear of the big hill. For only $5 children could purchase a wristband for unlimited sledding and for $1 they could play 4 games or crafts. Sleds were provided for the runs but children were encouraged to wear gloves and closed toed shoes. 701 wristbands were sold for sledding and 2,291 game cards were sold. Non-profit community service organizations participated by operating food, game and craft booths. There were 22 game booths, 4 craft and 6 food booths. All games and craft booth operators will receive a $222.92* share of the proceeds from the wristband and game/craft card sales. A total of 187 youth volunteers assisted in the operation of the Winter Snow Fest! The volunteers assisted in the operation of the snow sledding hills, snow play area, food booth dining area, kid's craft area, stage, as well as the game area. The youth volunteers were from Diamond Bar and Diamond Ranch High Schools. There were also 30 DB 4 Youth volunteers operating the waiver booth for the sled hills. The volunteers were a big part of the success of this event. This event is offered for nominal charges to the residents of Diamond Bar. Staff turns in a proposed budget for the event each spring as part of the City's budget process. The approved budget reflects the Council's interest in continuing to offer this event at low cost. The attached financial summary shows what the direct costs of the event were. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc. Staff Recommendations • Order new horizontal banners • Advertise to schools before Christmas break • Need to order EXIT sign or banner for sledding area • Need only 1 central exit for sledding area • Continue to advertise 'CASH only event' on cards • Need (2) signs for Ticket Booth and need only 1 ticket booth • Need more snow for snow playa rea—total of 100 tons (10 ton increase) • Try to find club or organization to assist with clean-up at end of event or work this out with Leos • Budget additional funds for Valley Crest — 3 workers • Have (2) 40 yard trash bins on site at Pantera • Purchase new Flurry suit Winter Snow Fest Revenue and Expenditure Recap 2010 Revenue: $6,714.00 2010 Expenditures: $32,106.54 2011 Revenue: $8,925.00 2011 Expenditures: $36,226.74 2012 Revenue: $7,502.75 2012 Expenditures: $35,193.93 2013 Revenue: $7,100.00 2013 Expenditures: $34,644.93 2014 Revenue: $7,215.10 2014 Expenditures: $37,291.84 2015 Revenue: $7,396.00 2015 Expenditures: $38,288.85 *Revenue Sharing Agreements with Diamond Bar based non-profit organizations. For operating a game or craft booth, non-profit organizations received a portion of the funds from the wristband sales. Wristbands sales generated $5,796 in proceeds - $5,796 (1/26) was $222.92 for each group that participated. CITY OF DIAMOND BAR WINTER SNOW FEST FINANCIAL SUMMARY Event 1.17.2015 Projected General Fund Expenditures $ 42,263.00 Projected Revenue $ 7,300.00 Difference $ (34,963.00) Actual General Fund Expenditures $ 38,288.85 Actual Revenue $ 7,396.00 Difference $ (30,892.85) REVENUE (001.5350.34720) Projected Amount: $7,300.00 Food Booths 6 @ $50 $ 300.00 Game Booths 22 @ $50 $ 1,100.00 Craft Booths 4 @ $50 $ 200.00 Wristband Sales $ 5,796.00 PERSONNEL SERVICES $ 4,903.81 Projected Amount: $7,413.00 Part- Time (001.5350.40030) Event set-up $ 3,058.72 (2) CS Leader II - 7.5 hours @ $12.24 $ 183.60 (5) CS leaders - 7.5 hours @ $11.84 $ 444.00 (8) CS Workers - 7.5 hours @ $9.12 $ 547.12 Event (1) CS Leader II - 11 hours @ $12.24 $ 134.64 (6) CS leaders - 11 hours @ $11.84 $ 781.44 (5) CS Workers - 11 hours @ $9.12 $ 501.60 Event clean-up (4) CS Workers - 4 hours @ $9.12 $ 145.92 Office Assistance (1) CS Leader II - 15 hours @ $12.24 $ 183.60 (1) CS Workers - 15 hours @ $9.12 $ 136.80 Full - Time (001.5350.40020) $ 1,446.00 Event (1) CS Coordinator (OT) - 17 hours @ $43.36 $ 737.12 (1) Admin Assistant (OT) - 8 hours @ 38.35 $ 306.80 (1) Admin Coordinator (OT) - 8 hours @ $50.26 $ 402.08 Personnel Services (40000) $ 399.09 Worker's Compensation (40083) @ 3.0% $ 135.14 Medicare(40085) @ 1.45% $ 65.31 Social Security (40085) @ 6.2% $ 198.64 Projected Amount: $6,500.00 Table Covers and Skirting Game Materials $ 432.00 Event Supplies $ 432.12 Wristbands $ 305.00 Hay Bales $ 1,456.72 Game Prizes $ 1,383.13 Ticket Booths $ - Craft Booths $ 590.00 Food Booths $ 46.00 CONTRACT SERVICES (001.5350.45300) $ 23,570.27 Projected Amount: $23,050.00 Food Booth Reimbursment $ 375.13 Christian Life Center $ 150.00 Boy Scout Troop # 777 $ 50.50 Albertsons $ 174.63 Organization Game Booth Split $5796/ 26 Game/Craft Operators $222.92 per operator Contract Services Newhall Ice Company --90 tons of snow Sound Company Event Security Special Event Insurance Banners/Signage Valley Crest MICE $ 5,796.00 $ 5,796.00 $17,399.14 $ 13,734.00 $ 750.00 $ 384.00 $ 531.00 $ 654.00 $ 787.50 $ 558.64 EQUIPMENT RENTAL (001.5350.42130) $ 4,543.05 Projected Amount: $4,350.00 Power $ - Sink/Restrooms $ 753.00 Equipment--Tables/Chairs $ 3,790.05 PRINTING (001.5350.42110) $ 626.75 Projected Amount: $750.00 Postcards $ 626.75 FACILITY (001.5350.42140) $ Projected Amount: $200 Pantera Elementary School Parking Lot $ PROP A (112.5350.45310) $ 1,550.00 Projected Amount: $1,500 Shuttles $ 1,550.00 MARCH PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: MARCH PARKS REPORT DATE: 3/19/15 MEETING DATE: 3/26/15 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Serviced evapotranspiration (ET) gauge. • Repaired sink in the lower women's restroom. • R&R door threshold, reset door and tighten lock barrel on lobby door to GVBR section B. Adjusted door lock to GVBR section A. • Installed a new floor box cover to GVBR section B. • Re-lamped seventy eight (78) interior and thirteen (13) exterior lights. Re- lamped all restroom draft ceiling lights. Replaced six (6) exterior light ballasts and four (4) interior light ballasts. • Installed two (2) newly fabricated lenses in blue trail lights. Rebuilt one (1) fixture completely. • Installed new lighting relays for lower parking lot lights and walkway path beacon lights. Tested all lights. • Replaced belt in EF -5 ventilator. • Painted Summitridge lower gate and installed new reflective tape. • Installed new automatic water sensor on lower women's room sink. • Repaired 2 ea. broken microwave ovens. Performed stream maintenance (2X). Installed water tight box for exterior plug. Worked with contractor to get wheel chair lift certified. • Repaired carpet extractor machine. Performed monthly generator test. Heritage Park • Rebuilt two (2) faucets in interior women's restroom. Longview South • Installed new toddler bucket swing on existing swing set due to resident request. Swing set previously only had belt swings. Maple Hill Park • Re-lamped two (2) light fixtures in women's restroom. • Re-lamped one (1) outside building light. • Re-lamped two (2) tennis court lights. Pantera Park • Washed windows at the Tiny Tot classroom. • Rototilled and leveled playground sand (VC). Installed landscape drains in the newly constructed tree wells in front of the activity building. Peterson Park • Repaired toilet in women's restroom. • Repaired drinking fountain at softball field #2. • Inspected "Big Belly" trash can that had sent out trouble message. Can checked okay. Ronald Reagan Park Serviced evapotranspiration (ET) gauge. Cleared main sewer blockage. Sycamore Canyon Park Re -installed chain across flood control district easement stairs to block access leading to private property. City Hall/Library • Monitored generator enclosure project. Automatic transfer switch (ATS) installed by the contractor. Generator tested for proper functioning. • Re-lamped three (3) light fixtures in the library space and seventeen (17) lights in the city hall space. Replaced four (4) ballasts in the library space and three (3) ballasts in the city hall space. • Performed monthly generator test. • Installed four (4) new soap dispensers in the library men's restroom. • Performed quarterly carpet cleaning in the city hall space. Interoffice MEMORANDUM To: Honorable Chairman and Members of the P r s and Recreation Commission From: Bob Rose, Community Services Director 3�f//� Date: March 19, 2015 Meeting Date: March 26, 2015 Re: CIP Projects Up -date CIP Proiects Un -date: Steep Canyon Trail Connector & Pantera Park Trail — The design team has completed its survey work and is now working on the conceptual plans for these trails. The concept plans should be ready for Commission review at its April meeting. The Steep Canyon Connector will result in a trail from the top of the stairs at Steep Canyon to the Canyon Loop Trail. The Pantera Park Trail will result in a trail going up the steep slope above the dog park at Pantera Park. Design will include a set of concrete stairs leading down the slope from Pantera Drive. Our goal is to have these trails constructed by the end of the calendar year. Diamond Canyon Park — Plan check for this new park continues. As part of this project, staff is working with Lennar Homes to obtain a permit from LA County Public Works to construct a future trail (Crooked Creek Trail) along the Brea Canyon Channel to the Schabarum trail. Actual construction of this trail is years away, but the permit will make it possible to move forward quickly when the time comes. Staff has also obtained an easement for a trail from the Brea Canyon Channel to the southern City Limits that will be constructed by a developer when a housing project is completed at the south end of Crooked Creek Drive. As for the park, Lennar believes it will be constructed by next Fall. Design of Heritage Park Improvements — The consultant team continues to obtain public in -put on this project. They have conducted stake holder meetings with the major users of the Heritage Park facilities including the Tiny Tots, Summer Day Camp, and both Senior Clubs that currently conduct activities in the facility. They are also continuing to conduct on-site interviews with various users for their input. Design of Longview Park South & Star Dust Park Improvements — The team from Architerra Design Group has submitted the construction documents for plan check. Staff has recommended funding for the construction of these projects as a part of the budget process for the 2015/16 FY. Installation of Swings at Longview Park North — Staff held the kick-off meeting with the design team for this project on Thursday, March 19. Swings are a classic playground staple, but were left out of the original design of the playground for this park. Also, swings were removed from Silver Tip Park, which is near Longview Park North, when that playground was renovated because of the large space they require. Because it is well-documented in many studies about how the act of swinging builds confidence, balance, coordination, vestibular connections, core strength, and a number of other skills, the Commission requested that staff include swings as an integral part of all future playground projects. A two -bay swing set for 2 to 12 year-old children and the expansion of the accessible play area are a part of this project at Longview Park North. Dog Park Improvements — Work on the main water line has been completed. The addition of irrigation laterals, bubblers and solar controllers need to be completed before the trees are planted. Concrete stairs down the slope from Pantera Dr. will be added as a part of the trail project. Parks and Recreation Commission Requests for Information / Action 2015 - Updated 03.26.15 Meeting Date Concern 06/28/12 - 1. Request for staff to pursue a grant to construct a trail connection from Silver Tip Park to Pantera Park - CA Conservation Corps has established a route and started to cut the new trail from Silver Tip Park to Pantera Park. They have completed most of the trail. The only work left to be completed is the installation of wood steps leading to a concrete bench drain. Update - Staff has submitted two grant requests, one for the Habitat Conservation Grant and the other for the Land & Water Conservation Grant. The State of California is currently evaluating the two requests. Requested by/ Commissioner's Name HERNDON 02/27/14 - 1. Commission would like to review Heritage Park "special needs" input before the conceptual plans GRUNDY have been finalized to verify the "special needs" listed in the plan. No further update at this time. Respondent Status Bob Rose Bob Rose 04/24/2014: 1. Concern was raised by residents about the need for additional stairs at the dog park. GRUNDY Bob Rose Update - The stairs are a part of the Pantera Park Trail, which is currently under design. Construction is planned to be completed by the end of the 2015 calendar year. 2. Request for production of a video to be placed on YouTube that would advertise and introduce HSIEH Bob Rose the City's parks to the community - The City's YouTube site can be found at: http://www.youtube.com/user/diamondbarca Update - Public Information is currently updating the website, which will include new videos of trails and parks. No further update at this time. 3. Request for trail descriptions to be placed at the base of each trail - This project has been added to the City's Multi -Year CIP list. Estimated cost: $20,000 HSIEH Bob Rose 11/20/2014: Request for cost information on DBC bricks and tiles. HERNDON Bob Rose Request for Foundation to take over this project is still under review. Update - The request has been presented. No feedback received at this time. Commissioner Herndon states there is no urgency on this matter. Parks and Recreation Commission Requests for Information / Action 2015 - Updated 03.26.15 01/22/2015: 1. Request for additional walkway lights at Peterson Park. Estimated cost: $200,000 for design and construction. Will be considered when Peterson Parkas renovated in the future. Lenses to current lights have been cleaned. 01/22/2015: 2. Request to re -design the military banners. Cost to add photos to banners is $10 per banner Cost to replace existing banners with "photo" banners is $26,000 Update - Commissioner Hsieh's suggestion to have applicants pay half of the banner cost will be presented to the City Council by staff. Decision package has been submitted by staff for the 2015/16 FY GRUNDY HSIEH 02/26/15: 1. Request for installation of a dog bag dispenser at Pantera Park at the entrance along the parkway HSIEH Dispenser has been received and will be installed at the entrance along the parkway. 2. Request for thank you letter to the Boy Scouts for improvements made at Heritage Park. Included in the March 26 Agenda for Commission approval. 3. Recommendation to re -do drainage at Stardust Mini -Park. Included in the design currently in plan check. HERNDON HERNDON Bob Rose Bob Rose Anthony Jordan Anthony Jordan Anthony Jordan