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Home My WebLink About02/26/2015 PRC Agenda - Regular MeetingParks & Recreation Commission AGENDA Thursday, February 26, 2015 7:00 p.m. THE WINDMILL ROOM at DIAMOND BAR CITY HALL - 1St FLOOR 21810 Copley Drive Diamond Bar, California Chairman Ted Owens Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Lew Herndon Commissioner Kim Hsieh Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodations) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room. rae and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the public may address the Commission on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome so that all points of view are considered prior to the Commission making recommendations to the staff and City Council. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that is not on the posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. The service of the cordless microphone and sign language interpreter services are available by giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060 between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060 General Information (909) 839-7060 CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA THURSDAY, FEBRUARY 26, 2015 — 7:00 PM THE WINDMILL ROOM at Diamond Bar City Hall — 1St Floor 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: ❑ Provide — ❑ Advice to the City Council. ❑ A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. ❑ Quality recreational programs for all ages. ❑ Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. ❑ Be open and actively responsive to input from individuals and community organizations. ❑ Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 CALL TO ORDER: 7:00 PM PLEDGE OF ALLEGIANCE: ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON, HSIEH, VICE-CHAIRMAN LIANG, AND CHAIRMAN OWENS MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. February 26, 2015 PAGE 2 PARKS & RECREATION COMMISSION CALENDAR OF EVENTS: Tuesday, March 3 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Sunday, March 8 — DAYLIGHT SAVINGS TIME BEGINS Friday, March 13 — Senior Excursion — 70'" Annual Int'I Orchid Show — Level 3 7:30am — 7:OOpm — Departs from the DBC @ 7:30am Tuesday, March 17 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, March 18 — Senior St. Paddy's Day Dance — 6:00 — 9:OOpm — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Sunday, March 22 — Bridal Show — 11:00am — 3:OOpm — Diamond Bar Center 1600 Grand Avenue, Diamond Bar Wednesday, March 25 — State of the City — Diamond Bar Center - 6:00 — 8:OOpm 1600 Grand Avenue, Diamond Bar Thursday, March 26 — Senior Excursion — Harrah's Rincon Casino — Level 1 8:30am — 6:OOpm — Departs DBC @ 8:30am Thursday, March 26 — Parks and Recreation Commission Meeting — 7:OOpm — The Windmill Room, 15t Floor, 21810 Copley Drive, Diamond Bar Tuesday, March 31 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:OOpm The Diamond Bar Center — 1600 Grand Avenue — Diamond Bar 1. CONSENT CALENDAR 1.1 Approval of Minutes for January 22, 2015 Regular Meeting 2. INFORMATION ITEMS 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation — Community Services Coordinator, Crystal Knox 2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation Parks & Maintenance Superintendent, Anthony Jordan February 26, 2015 PAGE 3 PARKS & RECREATION COMMISSION 2.3 CIP Projects — Bob Rose, Community Services Director 1. Diamond Canyon Park Design 2. Design of Heritage Park Improvements 3. Pantera Park Trail & Steep Canyon Trail 4. Design of Longview Park South & Star Dust Park 2.4 List of pending Commission requests — Bob Rose 3. OLD BUSINESS — None 4. NEW BUSINESS — None 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. 6. ADJOURNMENT CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 JANUARY 22, 2015 CALL TO ORDER: VC/Liang called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Kim Hsieh, and Vice Chairman Benny Liang Absent: Commissioner Lew Herndon and Chairman Ted Owens were excused VC/Liang welcomed Council Member Jack Tanaka and his wife Wanda to the meeting. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Andee Tarazon, Community Services Coordinator; and Debbie Gonzales, Administrative Coordinator MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose 1. CONSENT CALENDAR: 1.1 Approval of Minutes for the November 20, 2014 Regular Meeting. C/Grundy moved, C/Hsieh seconded, to approve the November 20, 2014 Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Hsieh NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: VC/Liang ABSENT: COMMISSIONERS: Herndon, Chair/Owens 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey 2.1.1 Power Point Presentation on the 2015 Snow Fest event — CSC/Tarazon JANUARY 22, 2015 PAGE 2 P&R COMMISSION C/Grundy asked if this was the first year for waivers and CSC/Tarazon responded that this was the second year. C/Grundy asked if the waivers were being done as a general type of risk management practice or in response to an occurrence and CSC/Tarazon said the waivers are being done as part of general best practices. CSD/Rose explained that when the weather is hot the sledding area does not melt but the play area melts which causes water to flow from the edge of the snow and muddy the ground. 2.2 Parks Report — PMS/Jordan C/Hsieh said that the fence caps are not completed. She said it appeared to her that someone had hit the cap. PMS/Jordan said that staff installed five caps which require ongoing maintenance. C/Hsieh said that as one walks the reconstructed path in Pantera Park there is a portion of the concrete that is chipped off. PMS/Jordan said he would take a look and asked if it was at the edge of the new concrete to which C/Hsieh responded that if one continues walking toward the Gazebo it is a couple of sections away. C/Hsieh asked if something would be done to make the area around the drain next to the dog park more aesthetically pleasing. PMS/Jordan explained that the rocks are there to trap debris. In terms of landscaping, there is nothing proposed for the area. However, this year's budget includes planting 50 trees throughout the dog park for shade and staff can look at enhancing the drain area at that time. C/Hsieh suggested planting a hedge to make the area less visible. C/Hsieh said that as she was walking in the park a couple of weeks ago a person stopped her regarding dog excrement that had not been picked up and has witnessed people not cleaning up after their dogs. PMS/Jordan explained that Valley Crest is required to pick up dog waste whenever they observe it and there are doggie walk bags for individuals to use. In many instances, the City's parks get a lot of Coyote droppings and sometimes people mistake those for dog droppings and irresponsible dog owners. He is sure there are a few irresponsible dog owners and he will speak with the contractors and make sure they pay particularly close attention to those areas. C/Hsieh said the contractors come only once a week and PMS/Jordan responded that the contractors "detail crew" is onsite almost every day and the mow crew is there on a weekly basis but there are individuals in the City on a daily basis working different parks at different times of the day. C/Hsieh said it is good to see that the Pantera dog park is well used and contractors should take extra effort on those facilities. C/Grundy asked if staff was considering a step down valve or pressure regulator for Washington Street and PMS/Jordan responded "pressure regulator." PMS/Jordan said he has discussed a pressure regulator with Excel Landscape. It is tight quarters behind the sidewalk and there is a backflow valve, flow meter and master valve immediately downstream of the meter and at some point the line needs to be cut to make room for a pressure regulator. As a stop -gap measure, the backflow has been JANUARY 22, 2015 PAGE 3 P&R COMMISSION throttled back by 45-50 percent to restrict water flow. While this does not reduce the static pressure it slows the velocity and reduces the amount of water hammer in the line until it can be determined at what point the line can be cut for installation of the regulator. C/Grundy asked what happened to the request for improved lighting around the walkway in Peterson Park. PMS/Jordan responded that staff looked at the light fixtures on the poles to be certain they were operating; however, staff found that the lenses had Plexiglas protective covers that were old and nearly impossible to see through so staff cleaned those that could be cleaned and removed those that could not be cleaned which dramatically enhanced the light output. C/Grundy said he believed the individual was asking if more lights could be added and asked if anything came of that. CSD/Rose responded not at this time. He does not believe additional walkway lighting is part of the Parks Master Plan update. CSD/Rose said that staff would add it to Commissioner's Requests. C/Grundy asked if it was difficult to find out what the cost would be to add more lights and CSD/Rose said that most likely the biggest issue would be the wiring and staff will get some cost estimates. 2.2.1 Power Point Presentation on the Lorbeer Middle School sports field — PMS/Jordan C/Grundy asked whether the sports teams or school use was doing most of the damage and PMS/Jordan responded that in the past a PE activity was to kick field goals and there was a lot of that type of activity going on which would cause the most repetitive damage near the goal post. If it was damage caused by the sports group there would probably be more damage throughout the entire field; both contribute. C/Grundy asked if the City could ask the school and sports groups to engage in more variety during PE classes to cut down on the wear on the east end. PMS/Jordan said he could speak with the Field Attendants. With respect to the school, he said he would contact the Principal's office and attempt to speak with the appropriate party. C/Grundy asked if this year's 4th of July Blast would be at Lorbeer and CSD/Rose said staff was planning to look at the possibility of holding the event at Diamond Bar High School first. C/Grundy felt that having the 4th of July Blast at a different location would allow the Lorbeer field additional time for renovation. PMS/Jordan said that had staff been allowed a longer renovation period last year it would have allowed the turf to establish itself much better. However, even though it would allow the turf to become more established and recover in a shorter period of time, no turf will stand up to that type of repetitive damage no matter how long the renovation period. C/Grundy said he believed it came down to the limited availability of lighted fields. If the City had more lighted fields the scheduling could be spread over more venues and place JANUARY 22, 2015 PAGE 4 P&R COMMISSION less burden on a few fields. Perhaps the City could consider placing lights in other facilities or space the use of currently available lighted facilities. CSD/Rose explained that his staff is working on a report to the City Manager with all of the options for field use. In addition, the report will include the possibility of charging for use of the fields because not charging for their use results in greater demand. Diamond Bar is one of few cities in the area that offers free use of lighted fields. C/Grundy asked if it would be feasible to offer a tiered pricing structure by charging those with 50 percent or fewer Diamond Bar resident participants more. CSD/Rose said staff would include such an option in its report. 2.3 CIP Projects — CSD/Rose 2.3.1 Pantera Park Trail and Steep Canyon Trail — CSD/Rose reported that staff received four proposals for the design of the trails which are currently under review for a recommendation to the City Council mid-February/early March. 2.3.2 Diamond Canyon Park Design — CSD/Rose stated that staff received the second plan check submittal from Lennar Homes. Jeff Smith, Lennar Homes believes that based on how quickly construction can take place the park should be completed September/October 2015. 2.3.3 Design of Heritage Park Improvements — CSD/Rose explained that the consultant team continues to obtain public input with onsite interception interviews with people who use the park. In addition, the team has met with user groups including the City's Tiny Tot and Day camp as well as, senior groups. 2.3.4 Design of Longview Park South & Star Dust Park — CSD/Rose stated that Architerra continues its work on the construction documents and staff plans to recommend funding for the construction of both parks during the Fiscal Year 2015-16 Budget process. C/Hsieh asked why there is no senior lounge at the Diamond Bar Center like the City of Walnut. CSD/Rose explained that the City of Walnut has an actual dedicated Senior Center and as such, it was programmed primarily for senior use and includes a lounge area, game room and other types of facilities. The Diamond Bar Center is not considered a senior center and a lounge facility normally includes things like overstuffed couches and chairs, which are stationery and available for daily use. When such spaces are so dedicated they cannot be used for other types of events. The Diamond Bar Center is programmed so that all rooms are portable and things are moved in and out to get the most use of the space available. With only one such quality facility the space is intended to be JANUARY 22, 2015 PAGE 5 P&R used in the most efficient way possible and not to accommodate special interests. The Parks Master Plan recommends a dedicated senior center on the vacant parcel next to the Diamond Bar Center which was initially intended for a library and would be the type of dedicated facility described by C/Hsieh. C/Hsieh suggested staff check with Walnut to see how such a facility can be planned and funded. The City of Walnut financed all of their recreation facilities (gymnasium, community center, senior) with Redevelopment money which can be used for development but not for ongoing operations. The State of California recently banned Redevelopment Agencies which means that cities no longer have that funding mechanism available. Usually, the next best method for obtaining financing is for a developer to come into the City to do a large project and as part of the conditions of approval, build a public facility. Diamond Canyon Park is such an example. While it is a relatively small residential development the City is getting a 2-4 acre developed park as part of the development process. Six million dollars to build a building is a significant amount to the City of Diamond Bar when one considers the entire annual budget is $20 million. C/Hsieh asked how much it would cost the City to include photos on the military banners and if feasible, the City could transition from what it now does to a different design feature. CSD/Rose said that such a recommendation would need to go to the City Council for their consideration. 2.4 List of Pending Commission Requests — CSD/Rose reported on the following items: 1) Pursuit of a grant to construct a trail connection from Silver Tip Park to Pantera Park — staff received a call from the State of California today regarding the Habitat Conservation Grant that was submitted the beginning of October 2014 to set a meeting on February 12 or 13 for the state to visit the site to review the City's project and while the grant application is still under consideration it will be some time before the City receives an announcement about whether the grant funding will be provided. 2) Heritage Park Special Needs — Discussed during the CIP report 3) Stairs at the Dog Park— Part of the Pantera Park Trail System. Staff is in the process of hiring a design consultant for its design. Grant funding will pay for the construction which must be completed by December 31, 2015. 4) City You Tube Videos — Include recreation programs, facilities, trails, etc. that have been added and updated and will continue to be updated. 5) Trails Descriptions — This has been added to the multi-year CIP list JANUARY 22, 2015 PAGE 6 P&R COMMISSION and Council will consider the priority of those items to determine which fiscal year the item will move to.. 6) Request for Diamond Bar Center Bricks and Tiles to be used as a Fundraiser (C/Herndon) — under review. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for the outstanding Snow Fest event and wonderful Disney characters. C/Grundy said that even though he was not at the Snow Fest he appreciated the report. He is pleased that these types of events continue each year. He was unable to attend this year but when he has attended in years past he has enjoyed the event and it looks like this year was no exception and the weather was perfect. He appreciates the written reports and particularly appreciates the presentations which are very, very helpful and provide good insight. It was a productive 2014 and he looks forward to a productive 2015. VC/Liang thanked staff for their reports, wished everyone a happy 2015. He thanked staff for their hard work in 2014 and said he looked forward to working with everyone this year. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, upon motion by C/Grundy, seconded by C/Hsieh, VC/Liang adjourned the meeting at 7:54 p.m. The foregoing minutes are hereby approved this day of 2015. Respectfully Submitted, BOB ROSE, SECRETARY Attest: BENNY LIANG, VICE-CHAIRMAN DIA�1I011'D Bt1R Recreation Program Update TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: February 19, 2015 MEETING DATE: February26, 2015 Community Recreation Guide The Winter 2015 Recreation Guides are available at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF of the Winter 2015 guide is also available online at www.DiamondBarCA.gov. The Spring Recreation Guide is in the works and will be mailed out to residents the first week of March. Contract Classes Winter 2015 -- The Winter session began on January 3 and will run through March 13. As of February 15, there are 578 students enrolled with 171 available classes. Popular classes this semester include: Ballet Barre, Baby Ballet, Tennis for all ages, Kidz Love Soccer, Harmony Aikido and Jazzercise. Spring 2015 -- The Spring session will begin on March 14 and will run through May 29. New classes this spring will include: Tiny Tot Cheer, Kids Hip Hop, LegoTm Kidz Night Out, Kids Runway Sewing, Belly Dancing, Country Line Dance, Wedding Dance and Zumba for the Mature Adult. RecTrac Update/Mobile WebTrac -- On January 22, the Information Systems Department, with the assistance of Vermont Systems, performed an update to RecTrac (our recreation registration system). The purpose of the update was to improve the functionality of the program and bring the system up-to-date with the most current software for the program. The update also included the set-up of Mobile WebTrac. Which allows our users to view a much ....,Iran 11 IDzepM OQ 45%aaD Q wabtrac dion ondbarca.gov ; 6 Aadvily Search , rb ($ Search Criteria Q Additional Search Criteria - - Search -.. Sderan "aha Orchid Show Ae1Nhy: 1070WI a"s. 55 w,re and Up 0.s: Qa/1Y15�WN M Fees: $18 I.— 1:3.A-1AQP ''. Lo.enan: oromond enr came. 1 Hom '. Logln aooN cleaner and more user friendly mobile view of our registration system on their smartphone and/or tablet. On January 28, Vermont Systems provided training to select staff on how to update the layout and functions of the mobile page. The page is now live and operating. Youth Programs Tiny Tots -- The Tiny Tots classes celebrated Valentine's Day on February 12 and 13. They decorated bags, exchanged cards and held parties. The parents helped out with goodies. The classes have plans to celebrate Chinese New Year on February 19 and 20. They will talk about the 'Year of the Sheep'. Registration for the winter session is on-going. Heritage Park Tiny Tots has 17 in the 4-5 year old class and 15 in the 3 year old class. Pantera Park Tiny Tots is full with 20 in the 4-5 year old class and 20 in the 3 year old class. The winter session ends on March 27. Registration for the spring session will begin on March 9. DB 4Youth "In Action" -- Fifteen DB 4Youth "In Action" youth helped 100 families at Food For Life Food Bank on Saturday, February 7. They packed food and distributed boxes to less fortunate families. On Saturday, February 21; the youth will be working the Chinese American Association's Chinese New Year at Diamond Bar High School. On Tuesday, February 24, at the regular meeting, candidates will be nominated for the 2015-16 board. At this meeting, candidates will be given time to present a speech as to why they are the one for the position. Voting will take place at the March 24 meeting. Volunteens -- The 2015 Volunteen Program applications will be available' at City Hall, the Diamond Bar Center and online starting Monday, February 23, 2015. Applications will be accepted until 5:30pm on Thursday, April 16, 2015. Teens who are interested in receiving work experience and training in recreation should apply. Volunteens will be assigned as assistants to summer programs throughout the City. Summer Day Camp -- Staff has been working on summer day camp planning. All the weekly themes are complete and many of the excursions have been booked. Registration brochures will be available starting March 2 and will be sent to age appropriate classes in Diamond Bar schools. Registration for Diamond Bar residents starts March 16 and open retration will begirllarch 30. Parents may also find brochures at the Diamond Bar Center, Heritage Park; City Hall and on the City Website. Youth and Adult Sports Adult Basketball -- We have 22 teams registered for the Winter 2015 adult basketball league. Games for the regular season began Sunday, February 8. Games are played at Diamond Bar High School and South Pointe Middle School. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- We currently have 24 participants registered for the adult volleyball program. The first session began on Monday, December 1 at South Pointe Middle School and will conclude on Monday, March 2. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 8 users per hour on weekdays, with 15 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4pm - Dusk on weekdays, and from 8am - Dusk on the weekends. Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday (average of 12 participants), Thursday (average of 11 participants), and Sunday (average of 12 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays while Sunday is open from 6:30-10pm. Youth Basketball -- There are currently 414 participants registered for the 2015 youth basketball program. The season began on Saturday, January 10, with the season concluding on March 14, 2015. Children ages 4-8 & 13-14 play at South Pointe Middle School, while children ages 9-12 play at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and ten games. With four weeks remaining in the season, teams are still vying for the sportsmanship award. One team in each division will be invited to attend the Parks & Recreation Commission meeting on March 26. Also invited to the presentation, will be the eight members of the 13-14 year old Sportsmanship Team that will represent the City of Diamond Bar's basketball program in the 2015 SCMAF-San Gabriel Valley basketball tournament. Youth Soccer -- Registration for Diamond Bar residents began on Monday, February 9. Open registration started Tuesday, February 17. Skills Day will be held on Saturday, March 21 at Mount Calvary. A Parent Meeting will be held Wednesday, March 25 at the Diamond Bar Center at 6 p.m. The program begins with the first game on Saturday, April 11. Included in the $89 fee are a jersey, trophy and 8 games. Practices will be held 30 minutes prior to each game. There are 59 currently enrolled. Adult Excursions Winter 2015 -- Our next excursion is scheduled for March 21. We will start the day off with an early lunch at The Bear Pit Bar-B-Que and then will head to the Nethercutt Collections where we will be given a two hour guided tour of the Nethercutt family's vast assemblages. Excursion includes lunch, roundtrip transportation, and a snack for the ride home, all for $40 per person. There are currently 24 participants enrolled. The excursion has a maximum capacity of 46 participants. Senior Programs Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts—most are filled to capacity every session. The Winter program began on January 5th and will conclude February 13tH Mt. SAC Classes Pre -Registration: On February 11, the final lottery for Spring classes was completed. The demand for Mt. SAC's senior classes is very high. In response, Mt. SAC has started a general lottery for the sewing, gardening and drawing classes to give everyone an equal chance to enjoy these free programs. For each lottery, Mary Lange from Mt. SAC comes to the Diamond Bar Center and pre -registers the lottery winners to ensure their spot in the class for the upcoming semester. Senior Seminars 2/9 Fall Prevention - 12 participants 2/23 Emergency Preparedness - 7 participants Senior Activities and Services • Bridge every Wednesday – 8-10 per session, average • Mahjong every Wednesday – 40 per session, average • Bingo every Tuesday and Friday – 165 per session, average • Complimentary Legal Services 1 st Wednesday of each month – 5 appointments were booked for February • Free Tax Preparation – 48 appointments are booked for February Senior Special Events Wednesday, February 11 - Senior Valentine's Dance — With 179 participants, this first dance of 2015 was bound to be a hit! A scrumptious Italian feast was catered by Burger Continental and DJ Keith Johnson provided a festive mix of music for getting down on the dance floor. The evening concluded with everyone's favorite: raffle prizes! More than 25 raffle prizes were given out to the lucky winners. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: • The Diamond Bar Senior Citizen's Club has 315 members. They meet each Tuesday with approximately 179 at each meeting. • The Diamond Bar Evergreen Club has 313 members. They hold classes throughout the week. • The Diamond Age Seniors has 207 members. They meet each Monday, Wednesday, and Friday. • The Sunshine Seniors has 800 members on their books; 210 attend their programs on a regular basis. They meet the second and fourth Sunday of each month and every Saturday. • The Super Diamond Age Seniors has 190 members. They meet each Tuesday, Thursday, and Friday. Senior Excursions February 4, 2105 —'American Trilogy' at Camelot Theater — A bus of 46 seniors went to downtown Palm Springs for lunch at Billy Reed's and a matinee performance of "American Trilogy" at the famous Camelot Theater. This 90 minute live performance was a tribute to Neil Diamond, Elvis Presley, Frank Sinatra, and Connie Francis with no lip synching. This trip sells out every time it is offered and this time was no exception. February 18, 2015 — Valley View Casino — A group of 33 seniors spent the day at Valley View in San Diego County. This is an $18 trip with $25 given back in slot play by the casino. Lunch is at participants' own expense. Special Events Winter Snow Fest -- A full financial summary and evaluation will be available in the March commission report. 32nd Annual Easter Egg Hunt -- The City of Diamond Bar and the Diamond Bar Breakfast Lions Club are proud to invite you and your family to join us at our 32"d Annual Easter Egg Hunt on Saturday, April 4, 2015. This FREE fun -filled event will be at Pantera Park (738 Pantera Drive). Separate egg hunting areas will be set up for children based upon their age with the hunt starting at 10am sharp! Children need to bring their own basket to carry their eggs, and to be on the lookout for a special appearance by the Easter Bunny and his friends the "peeps"! Pancake breakfast and pictures with the Easter bunny will be available to purchase starting at 8:30am. 26th City Birthday Party -- The City will celebrate 26 years of incorporation on Saturday, April 11, 2015 from 11am-5pm (rides until 6pm) at Pantera Park. The first committee meeting was held on Thursday, February 12 at City Hall. Representatives from the L.A County Sheriff's Department and the regional Chamber along with multiple staff from various city departments were all in attendance. The main topics discussed at the meeting were organization participation, new additions and ideas, marketing/promo and event logistics. The next committee meeting will be held in March to finalize last minute details. In addition, applications for community organizations to participate in the event were sent out the week of February 2 with a deadline of Monday, March 2, 2015. Non-profit community organizations can participate by operating a food booth, carnival ride, kidzone game, teen action zone game or have an information booth. Additional applications are available on the City's web site. Nominations for Diamond Bar Outstanding Volunteer were also mailed to community organizations and have a deadline of Friday, March 13, 2015. The categories are Youth (Age 17 and under) and Adult (Age 18 and over). Armed Forces Banner Program -- Staff has looked into the commission's request about the possible re -design to include individual photos on each of the banners. There would be a onetime re -design fee of $250.00 and a cost of $108.00 per banner to print. Our current print cost per banner is $99.00. The cost for banner installation is $60.00 per banner. There are currently 142 banners hanging on Diamond Bar Blvd. The total cost to replace the existing banners with the new design would be around $26,250.00. Save the Date! Arbor Day: Friday, April 24— 9:15am! Pantera Elementary School Facility Rentals Diamond Bar Center -- The Diamond Bar Center was the location for a total of 44 private, business and non-profit rentals during the month of January. There were 16 church rentals, 2 Toastmasters meetings, 2 Sunshine senior events, 8 business parties/seminars, and 1 baby shower. There were also 8 weddings, 1 bunco event, b birthday parties, and 1 memorial service. A total of $65,529.85 in rental fees was collected during the month of January for Diamond Bar Center rentals. In January 2014 a total of $57,362.00 was collected. Staff is excited about the upcoming year. The Grand View Ballroom in currently reserved every Saturday until October 2016 with weddings, Quinceaneras, and business banquets. Staff is also gearing up for our bridal show taking place on Sunday, March 22"d Pantera Room -- There have been 2 rentals of the Pantera Park Community Room for the month of February. Rentals included 2 birthday parties. Total revenue for these rentals is $492.00. The revenue for February 2014 was $0. Heritage Room -- There have been 9 rentals of Heritage Park Community Center for the month of February. Rentals include 4 church rentals, 1 Chinese New Year's banquet, 1 baby shower, 1 wedding and 2 birthdays. Total revenue for these rentals is $2,260.00. The revenue for February 2014 was $1,610.00. Picnic Reservations -- As of February 13 there have been 12 picnic reservations made for the month of February. There have been 3 at Ronald Reagan, 3 at Pantera Park, 1 at Heritage and 5 at Sycamore Canyon Park. The revenue for these picnic rentals is $325.00. The revenue for February 2014 was also $325.00. FEBRUARY PARKS REPORT TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: FEBRUARY PARKS REPORT DATE: 2/18/15 MEETING DATE: 2/26/15 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center • Installed new television • Repaired HVAC boiler blower assembly (Stanley Lewis). • Inspected roof for preventative maintenance (Cassady Roofing). Replaced fan belt on EF -4 rooftop ventilator. • Installed new filters in all HVAC equipment. • Re-lamped twelve (12) interior and seven (7) exterior lights. Replaced three (3) exterior light ballasts. • Adjusted four (4) doors in GVBR section B and reset threshold plate. Adjusted one (1) ballroom door lock and tightened loose barrel on lobby door. • Replaced one carpet square in GVBR section D. • Cleared six (6) sink blockages in upper men's and women's restrooms. Repaired two (2) sinks in upper women's room. Repaired sink in lower women's restroom. Cleaned sinks in lower women's room due to unknown chemical stains. • Painted Summitridge steel gates and DBC entrance sign posts. • Installed water tight box for exterior electrical outlet. • Performed stream maintenance (2X). • Assembled new dance mirrors. • Repaired round banquet tables. • Cleaned convection ovens in kitchen. • Performed monthly generator test. • Performed battery maintenance on GEM electric vehicle. Heritage Park • Repaired ping pong table. • Re-lamped one (1) exterior restroom security light. • Re-lamped four (4) exterior building security lights. • Worked with a Boy Scout on an Eagle Scout project which included painting benches, tables, drinking fountains, trash can lids, gas meter and restroom doors. The work was completed by approximately 30 volunteers and their parents. • Inspected community center roof for preventative maintenance (Cassady Roofing). • Installed new soap dispenser in exterior men's room. Repaired soap dispenser in interior men's room. Maple Hill Park • Re-lamped two (2) tennis court lights. Pantera Park • Assisted with the setup and operation of the winter Snow Fest special event. • Re-lamped two (2) tennis court lights. • Installed one (1) new 480v HPS walkway pole light to replace one that was damaged due to internal rusting. Painted two (2) existing walkway pole lights. Prepped others for painting. • Prepped and painted the steel field access gate. • Replaced two (2) basketball goal nets. • Completed installation of new playground slide. • Inspected park building roof for preventative maintenance (Cassady Roofing). Peterson Park • Repa'ired temporary fence around the newly renovated fields. • Repaired broken lateral irrigation line. Ronald Reagan Park Staff responded to a concern of no lights on the tennis courts. Upon inspection, staff found that wires had been cut between two poles. This was most likely an attempted wire theft; however, due to the small size (#10) of the wires and the short runs, it is believed that the perpetrators were relatively inexperienced. Staff worked with the contractor (Steinke electric) to restore service to the lights. Staff received a complaint that all toilets and sinks in both restrooms were backing up through the floor drains (indicative of a main lateral blockage). RotoRooter was contacted to clear the blockage. Upon inspection, technicians found a tennis ball had been flushed and was blocking the lateral. This is the fourth occurrence of tennis balls being intentionally flushed down the toilets in the past two months. Typical service calls are averaging $700.00 per occurrence. Sycamore Canyon Park • Repaired drinking fountain at the park building. Executed various plumbing repairs. Sycamore Canyon Trailhead • Replaced photocell for trailhead security lights. City Hall/Library • Monitored generator enclosure project. • Re-lamped four (4) light fixtures in the library space and seven (7) lights in the city hall space. Replaced four (4) ballasts in the library space. • Performed monthly generator test. • Performed quarterly carpet cleaning in the library and city hall spaces. Performed upholstery cleaning in city hall. • Inspected roof for preventative maintenance (Cassady Roofing). • Patched/filled woodpecker holes on building fagade. Interoffice MEMORANDUM To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services Director ,(�(/�g/� Date: February 18, 2015 Meeting Date: February 26, 2015 Re: CIP Projects Up -date CIP Proiects Up -date: Steep Canyon Trail Connector & Pantera Park Trail — City Council awarded the contract to ICG, Inc. for the design of this project at their February 17 meeting. The Steep Canyon Connector will result in a trail from the top of the stairs at Steep Canyon to the Canyon Loop Trail. The Pantera Park Trail will result in a trail going up the steep slope above the dog park at Pantera Park. Design will include a set of concrete stairs leading down the slope from Pantera Drive. ICG is already working on the survey and topographical study to determine the best route for these trails. Our goal is to have these trails constructed by the end of the calendar year. Diamond Canyon Park — Lennar Homes has submitted the construction documents for this new park for another round of plan check. Staff has verified that all the amenities requested by the Commission are included. Lennar believes the park can be constructed by next Fall. Design of Heritage Park Improvements — The consultant team continues to obtain public in -put on this project. They have conducted stake holder meetings with the major users of the Heritage Park facilities including the Tiny Tots, Summer Day Camp, and both Senior Clubs that currently conduct activities in the facility. They are also continuing to conduct on-site interviews with various users for their input. Design of Longview Park South & Star Dust Park Improvements — The team from Architerra Design Group has submitted the construction documents for plan check. Staff plans to recommend the funding for the construction of these projects during the budget process for the 2015/16 FY. Projects included in the Adopted 2014/15 FY Budget: Installation of Swing Set at Longview Park North — This project will result in the expansion of the accessible play area and the installation of a two -bay swing set for 2 to 12 year-old children. Dog Park Improvements — Addition of trees, irrigation, and solar irrigation controllers to the dog park. Concrete stairs leading down the slope from Pantera Dr. will be added as a part of the trail project, described above. N Z y N O 0 D 0 O D O O K K C K C C Z O O O O O O p 0 Z Z O p 0 0 Z Z S x Z _ U) 0 z x z c m w Q Y 4 m a 7 a Y O « a m O O L O m u — a 1 m 0 y X L v O V a fil p 9 C O v a. `= a O u L m v '� o a w: cm Y U) V w+4 `+ > o v E� Y a mw a :G c oEco m O U N m y y E o 3--t! 3 N N N y O '�" Y C m C i%E N a Y J U C L u O Y m O .N a. m Z 0.. a Q. C 3 d E a c L N � O b N p O O I a