HomeMy WebLinkAbout020315 - Agenda - Regular MeetingCity of
Diamond
City Council Agenda
Tuesday, February 3, 2015
6:00 p.m. - Closed Session - Room CC -8
6:30 p.m. - Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Carol Herrera
Council Member
Steve Tye Nancy A. Lyons
Mayor Mayor Pro Tem
Jimmy Lin Jack Tanaka
Council Member Council Member
City Manager James DeStefano • City Attorney David DeBerry • City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
February 3, 2015
Next Resolution No. 2015-02
Next Ordinance No. 03(2015)
CLOSED SESSION: 6:00 p.m., Room CC -8
Public Comments on Closed Session
► Government Code Section 54956.9 (Anticipated Litigation)
Potential One (1) Case — Government Claim filed by Diamond Bar
Country Estates Association Dated January 20, 2015 — Relating to
Millennium — Diamond Road Partners Project.
CALL TO ORDER:
PLEDGE OF ALLEGIANCE
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
6:30 p.m.
Mayor
Shaykh Nomaan Baig,
Institute of Knowledge
Council Members Herrera, Lin, Tanaka,
Mayor Pro Tem Lyons, Mayor Tye
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 Presentation of Certificate Plaque to Dilliwala Indian Kitchen, 303 S.
Diamond Bar Boulevard, Suite G, as New Business of the Month,
February, 2015.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
FEBRUARY 3, 2015 PAGE 2
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the CitV Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — February 10, 2015 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.2 Traffic and Transportation Commission Meeting — February 12, 2015 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.3 Household Hazardous Waste and E -Waste Roundup — Saturday,
February 14, 2015 — 9:00 a.m. — 3:00 p.m. — Gateway Corporate Center -
1300 Block of Bridge Gate Drive.
5.4 Presidents Day — February 16, 2015 — City offices will be closed in
observance of Presidents Day. City Offices will reopen Tuesday,
February 17, 2015 at 7:30 a.m.
5.5 City Council Meeting — February 17, 2015 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
(a) Study Session of January 20, 2015.
(b) Regular Meeting of January 20, 2015.
Recommended Action: Approve.
FEBRUARY 3, 2015 PAGE 3
Requested by: City Clerk
6.2 Planning Commission Minutes — Regular Meeting of November 25,
2014.
Recommended Action: Receive and File.
Requested by: Community Development Department
6.3 Ratification of Check Register — Dated January 15, 2015 through
January 28, 2015 totaling $506,672.18.
Recommended Action: Ratify.
Requested by: Finance Department
6.4 Treasurer's Statement— Month of December, 2014.
Recommended Action: Approve.
Requested by: Finance Department
6.5 General Plan Status Report for 2014.
Recommended Action: Receive and File.
Requested by: Community Development Department
6.6 Approval of Notice of Completion for the Residential Area 2
(Bounded by Grand Avenue to the North, Gateway Corporate Center
to the West, Diamond Bar Boulevard to the East and Pathfinder to
the South) and Arterial Zone 1 (Diamond Bar Boulevard between
Sunset Crossing Road and Golden Springs Drive) Road Maintenance
Project.
Recommended Action: Approve.
Requested by: Public Works Department
FEBRUARY 3, 2015 PAGE 4
6.7 Landscape District Numbers 38, 39 and 41:
(a) Adopt Resolution No. 2015 -XX: Ordering the City Engineer to
Prepare and File a Report Related to Maintenance of Public
Improvements in the City Landscaping Assessment District No. 38
and Any Assessment Thereon for FY 2015-16.
Recommended Action: Adopt.
(b) Adopt Resolution No. 2015 -XX: Ordering the City Engineer to
Prepare and File a Report Related to Maintenance of Open Space in
the City Landscaping Assessment District No. 39 and Any
Assessment Thereon for FY 2015-16.
Recommended Action: Adopt.
(c) Adopt Resolution No. 2015 -XX: Ordering the City Engineer to
Prepare and File a Report Related to Maintenance of Open Space in
the City Landscaping Assessment District No. 41 and Any
Assessment Thereon for FY 2015-16.
Recommended Action: Adopt.
Requested by: Public Works Department
6.8 Authorization to Exceed the City Manager's Purchasing Authority to
Approve Expenditures with Diversified Printers, Inc. for Printing
Services in an Amount Not -to -Exceed $65,000 During the 2014/15 FY.
Recommended Action: Authorize.
Requested by: Public Information Department
6.9 Authorization to Exceed the City Manager's Purchasing Authority to
Approve Professional Services Expenditures with Simpson
Advertising, Inc. for Specialty Graphic Design Services in an Amount
Not -to -Exceed $80,400 for FY 2014/15.
Recommended Action: Authorize.
Requested by: Public Information Department
FEBRUARY 3, 2015 PAGE 5
6.10 Adopt Resolution No. 2015 -XX: Authorizing a Renewal of the General
Services Agreement with the County of Los Angeles.
Recommended Action: Adopt.
Requested by: City Manager
7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard.
7.1 Adopt Interim Ordinance No. OX (2015): Extending Ordinance No.
02(2015) Prohibiting the Issuance of Land Use Permits or Business
Licenses for Establishment, Expansion, or Relocation of Massage
Establishments Citywide in Accordance with the Provisions of
Government Code Section 65858 and Declaring the Urgency thereof.
Recommended Action: Receive Staff's Report, Open the Public Hearing,
Receive Public Testimony, Close the Public Hearing and Adopt.
Requested by: Community Development Department
8. COUNCIL CONSIDERATION:
8.1 Adopt Resolution No. 2015 -XX: Amending the FY 2014-15 Municipal
Budget.
Recommended Action: Adopt.
Requested by: Finance Department
8.2 Ratify Appointment to the Planning Commission to fill the Unexpired
Term of Appointed Council Member Jimmy Lin.
Recommended Action: Ratify
Requested by: Mayor
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No. 6.1(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION @9&[FV
JANUARY 20, 2015
STUDY SESSION: M/Tye called the Study Session to order at 5:45 p.m.
in Room CC -8, South Coast Air Quality Management District, 21865 Copley Drive,
Diamond Bar, CA 91765
Present: Council Members Carol Herrera, Jimmy Lin, Jack
Tanaka, Mayor Pro Tem Nancy Lyons, and Mayor Steve Tye.
Staff Present: James DeStefano, City Manager; Ryan McLean,
Deputy City Manager; David DeBerry, City Attorney; Dianna Honeywell, Finance
Director; David Liu, Public Works Director; Greg Gubman, Community Development
Director; Bob Rose, Community Services Director; Kimberly Young, Senior Civil
Engineer; Ken Desforges, IS Director; Anthony Santos, Management Analyst; Marsha
Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator, and
Tommye Cribbins, City Clerk.
Also Present — Consultant Jerry Bradshaw with SCI Consulting.
110. LIGHTING AND LANDSCAPE ASSESSMENT DISTRICTS 38, 39 AND 41 —
Discussion and Action.
CM/DeStefano gave a brief introduction regarding the item to be discussed this
evening and then turned the presentation over to CSD/Rose who provided staff's
report and recommendations.
CSD/Rose presented a power point presentation on Lighting and Landscape
Assessment Districts 38, 39 and 41. CSD/Rose reported that LLAD No. 38 is a
"citywide" District that has 17,883 parcels with an assessment of $15.00 per year.
The revenue generated in this District totals $268,245. Based on the
maintenance cost, the General Fund subsidizes an additional amount of
$140,013. Maintenance for this District is in the medians and public right of
ways. At this time, staff is not recommending any changes.
CSD/Rose then reported on LLAD No. 39. This District has 1,251 parcels with
an assessment of $130.00 per year. The current revenue generated in this
District totals $162,630. Based on the maintenance cost, the City's General
Fund subsidizes an additional amount of $157,236. Maintenance for this District
includes landscaped slopes, 11 city owned parcels, 129 maintained parcels, 117
maintained private property and 1 parcel owned by the Pomona Unified School
District. CSD/Rose further stated that when District No. 39 was first formed, the
annual assessment was $236.00 per parcel.
M/Tye asked why the assessment had been reduced to $130.00.
CSD/Rose stated that at the time the assessment had been reduced there was a
surplus of funds in the District and the Council decided to reduce the annual
assessment.
JANUARY 20, 2015 PAGE 2 CC STUDY SESSION
CSD/Rose stated that it is staff's and the City Attorney's opinion that the City Council
return the assessment to the "historical high" of $236.00 without taking a vote of the
property owner's as required in Prop. 218. Therefore, staff is recommending that the
LLAD No. 39 return the annual assessment to $236.00.
CSD/Rose then reported on LLAD No. 41. This District has 554 parcels with an
assessment of $220.50 per year. The current revenue generated in this District totals
$122,157. Based on the maintenance cost, the City's General Fund subsidizes an
additional amount of $124,313 plus $5,000 from the Safe Parks Act for a total of
$129,313. Maintenance for this district includes 56 maintained parcels, 47 private
properties and 9 HOA owned parcels as well as Brea Canyon cut-off maintained by the
City.
It is staff's recommendation that the maintenance of HOA/private property parcels in
LLAD No. 41 be returned to all the property owners.
Following staff's report, CSD/Rose then stated that it is staff's recommendation to do
the following: Maintain LLAD No. 38's assessment at $15.00 per year (citywide);
LLAD No. 39 be returned to the `historical high" of $236.00; and, as for LLAD No. 41,
that maintenance for this District be borne by the Homeowner's Associations. He also
provided the Council with a schedule of the next steps in the process for both Districts
39 and 41.
C/Lin asked for clarification as to who pays for the lighting for the districts.
CSD/Rose stated that the term "lighting" comes from the provisions of the Landscaping
and Lighting Act of 1972.
C/Lin also asked how the City will enforce the HOA's to maintain the landscaping if they
choose not to.
CSD/Rose stated that there are property maintenance standards in the City's Municipal
Code that will allow the City to enforce maintenance.
MPT/Lyons asked why the City just doesn't increase the assessment for LLAD No. 41.
CSD/Rose stated that due to Prop 218 the City would have to call for an election and
get the approval of the parcel owners in order to raise the assessment. Also, because
the majority of the land is owned by the HOA's it should be their responsibility to
maintain the property.
C/Lin asked how we maintain LLAD No. 38.
CSD/Rose stated LLAD 38 is a citywide assessment district which benefits the City in its
entirety therefore it is prudent for the City to maintain the district.
MPT/Lyons asked how the residents of LLAD No. 39 would be notified
JANUARY 20, 2015 PAGE 3 CC STUDY SESSION
CSD/Rose stated that letters would be sent to the owners of the properties.
MPT/Lyons asked that based on the proposed schedule presented by staff why would it
take a year or eighteen months to return the properties to the HOA's in LLAD 41.
CSD/Rose stated that discussions with LLAD 41 HOA's would start after work in LLAD
39 is complete. At least two of the HOA's in LLAD 41 do not currently have a Board of
Directors. A Board will need to be elected by the residents before discussions can
commence. Staff believes it will take a year to eighteen months to complete the work
necessary to turn over the maintenance.
MPT/Lyons stated that both she and C/Herrera had toured LLAD's 39 and 41 and it is
mostly private properties that the City should not be maintaining. She also stated that
she knew that C/Tanaka had also taken a tour with both CSD/Rose and PWD/Liu.
M/Tye asked why the City doesn't turn LLAD 39 over as well.
CSD/Rose stated that it is because the City can return the annual assessment to
$236.00 where in LLAD 41 it is not possible without an election.
Following further discussion, C/Tanaka stated that he was glad to see the City going
forward with this item.
C/Herrera moved and MPT/Lyons' seconded to maintain LLAD No. 38's annual
assessment of $15.00 per parcel; LLAD No. 39's annual assessment be returned to the
historical high of $236.00; and that HOA/private property parcels in LLAD No. 41 be
returned to the property owners for their maintenance.
With unanimous consensus of Council, the motion carried 5-0.
PUBLIC COMMENTS: None Offered.
ADJOURNMENT: With no further business to come before the City Council,
M/Herrera adjourned the Study Session at 6:28 p.m.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of 12015.
STEVE TYE, Mayor
Agenda No. 6.1(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
JANUARY 20, 2015
Lf
STUDY SESSION: 5:45 p.m., Room CC -8 uu
No. Lighting and Landscape Assessment Districts 38, 39
and 41 — Discussion and Action.
Public Comments: None Offered.
CALL TO ORDER: Mayor Tye called the Regular City Council meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District/Government
Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
M/Tye asked CM/DeStefano to report on the results of the Study Session held earlier in
the evening.
CM/DeStefano reported that during tonight's study session the City Council looked for
ways to raise revenue within the three Lighting and Landscape Assessment Districts to
pay for the ongoing maintenance and operation. These districts have been subsidized
by the General Fund for about eight years and for the past year the City Council has
been looking at different options toward eliminating the subsidy. Council provided
direction to staff at the conclusion of the study session to continue to subsidize the costs
for the necessary operation and maintenance within District 38 (Citywide District). In
District No. 39, (Longview/Summitridge area) staff was directed to begin the several -
month process to return the assessment to its historic high; and, within District 41
(Ronald Reagan Park area) work with the private homeowners associations to return
several of the parcels to the associations and/or change the per -parcel assessment by
eliminating it or lowering it as negotiations progress toward a conclusion that outlines a
path for the City Council to consider. Staff will be coming back to the City Council for
several additional actions that must be undertaken over the course of the next six
months as staff and the City Council work on the upcoming budget and the months
beyond.
PLEDGE OF ALLEGIANCE: Boy Scout Troop 730 led the Pledge of Allegiance.
INVOCATION: Pastor Tony Wong, Gateway Friends Church gave
the invocation.
ROLL CALL: Council Members Herrera, Lin, Tanaka, Mayor Pro
Tem Lyons, Mayor Tye.
Staff Present: James DeStefano, City Manager; Ryan McLean,
Deputy City Manager; David DeBerry, City Attorney; Ken Desforges, IS Director; Dianna
Honeywell, Finance Director; David Liu, Public Works Director; Greg Gubman,
Community Development Director; Bob Rose, Community Services Director; Kimberly
Young, Senior Civil Engineer; Anthony Santos, Management Analyst; Cecilia Arellano,
Public Information Coordinator, and Tommye Cribbins, City Clerk.
January 20, 2015 PAGE 2
APPROVAL OF AGENDA: As Presented.
CITY COUNCIL
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Tye presented a City Tile to Jen "Fred" Mahlke, former Traffic and
Transportation Commissioner.
1.2 M/Tye presented a City Tile to Jimmy Lin, former Planning Commissioner.
1.3 M/Tye and Council Members; Peter Pirritano, President, Diamond Bar
Community Foundation co-sponsor; Lauren Pong, representing
Congressman Ed Royce; Jody Roberto, on behalf of Senator Bob Huff
and Luigi Luciano, from the office of Assembly Member Ling -Ling Chang,
presented Certificates of Recognition and cash prizes to the Winners of
"Through My Lens" Photo Contest 2014.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
3. PUBLIC COMMENTS:
Azan Barlas, speaking on behalf of SAPA (South Asian Parents Association),
Diamond Bar High School, spoke about their fundraising event, the second
annual "Evening of Colors" on March 6, 2015. SAPA is attempting to raise
$30,000 for academics, arts, athletics and activities for DBHS. The performers
currently attend DBHS or are alumni of the school. He asked if the City would be
willing to donate a sponsorship for the event.
M/Tye said the Council would take the matter under consideration.
C/Herrera explained that when community organizations request donations or
money from the City to support their activity it is helpful for the organization to put
the request in a letter to the City so that the City has a record of the request. The
letter should be submitted to the City Manager.
Mr. Barlas said he believed a letter was submitted to the City about the event.
Pui-Ching Ho, Diamond Bar Library invited children and their families to visit the
library for a musical on Wednesday, January 28 at 4:00 p.m. Literature will come
to life and children will have fun as they are entertained by a professionally
written musical that tells classic fables in a way that will entertain both children
and adults. On Saturday, January 31St at 2:00 p.m., the Library will present a life
planning workshop during which participants will learn to overcome obstacles,
alter perceptions and set their desires into motion and keep moving. Participants
will also learn how to determine if they have been aiming at the wrong goals and
how to recognize the right goals. This workshop is suitable for teens and adults.
To learn more about the library and its programs visit the webpage at
January 20, 2015 PAGE 3 CITY COUNCIL
www.colapublib.org
4. RESPONSE TO PUBLIC COMMENTS: None
5. SCHEDULE OF FUTURE EVENTS:
5.1 Parks and Recreation Commission Meeting — January 22, 2015 - 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.2 Planning Commission Meeting — January 27, 2015 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.3 City Council Meeting — February 3, 2015 — 6:30 p.m., AQMD/Government
Center, 21865 Copley Drive.
5.4 Household Hazardous Waste and E -Waste Roundup — Saturday,
February 14, 2015 — 9:00 a.m. to 3:00 p.m., Gateway Corporate Center,
1300 Block of Bridge Gate Drive.
6. CONSENT CALENDAR: MPT/Lyons moved, C/Herrera seconded, to approve
the Consent Calendar as presented Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Herrera, Lin, Tanaka, MPT/Lyons,
M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES
6.1.1 Adjourned Regular Meeting of January 5, 2015.
6.1.2 Regular Meeting of January 6, 2015.
6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION
COMMISSION MINUTES:
6.2.1 Regular Meeting of October 9, 2014
6.2.2 Regular Meeting of November 13, 2014
6.3 RATIFIED CHECK REGISTER — Dated December 31, 2014 through
January 14, 2015 totaling $986,081.06.
6.4 AUTHORIZED THE CITY MANAGER TO EXECUTE ANY NECESSARY
DOCUMENTS/AGREEMENTS FROM WINDSTREAM FOR 36 MONTHS
OF PHONE SERVICE, IN AN AMOUNT NOT -TO -EXCEED $50,000.
January 20, 2015 PAGE 4 CITY COUNCIL
6.5 AUTHORIZED THE CITY MANAGER TO EXECUTE ANY NECESSARY
DOCUMENTS/AGREEMENTS FROM SC FUELS FOR 36 MONTHS,
FOR CITY VEHICLE FUEL CARD SERVICES, IN AN AMOUNT NOT -TO -
EXCEED $100,000.
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Tanaka reported that last Wednesday he attended the Pomona Unified School
District's Board Meeting for a presentation of "Clean and Green" Pomona
regarding pollution from diesel buses. He witnessed Jeremy Tran, DRHS senior,
being administered his Oath of Office as the Student Representative to the Board
of Education. Jeremy also serves as the ASB President. He presented a report
from the different high schools and academies in the Pomona Unified School
District. The Board approved various consent calendar items and ended with a
public hearing for a charter school petition, The School for Advanced Learning.
Last Thursday he attended the LA County Fair Junior Fair Board Advisory
Committee meeting. Applications for high school sophomores for the Junior Fair
Board Leadership Scholarship Program will be sent out in the near future.
Saturday, January 17th he attended the Winter Snow Fest at Pantera Park. He
thanked CSD/Rose, CSC/Tarazon and other staff members for another
wonderful family event. He thanked all of the volunteers and especially the Leo
Club Members from Lorbeer Middle School, Chaparral Middle School and
Diamond Bar High School.
C/Herrera congratulated the "Through My Lens" award winners. She thanked
Boy Scout Troop 730 for attending tonight's meeting and for leading the Pledge
of Allegiance. It lends a very nice touch to the City Council meeting.
She also thanked the Sheriff's Department for the good work in catching crooks
and keeping the City safe. On January 5 the Diamond Bar 7 -Eleven was robbed
and as a result of the great work by the Diamond Bar detectives the suspects
were apprehended in a nearby City. On January 10 there was a home burglary
in progress and the detectives were able to catch one of the suspects, whom
they arrested on two counts of burglary. The City thanks the detectives for their
diligence and constant and hard work in solving crimes in Diamond Bar and for
their help in keeping the City safe.
C/Lin said he had nothing to report at this time
January 20, 2015 PAGE 5
CITY COUNCIL
MPT/Lyons attended the LA County League of Cities meeting on behalf of M/Tye
last week. A very interesting speaker spoke about the current and future state of
the Port of Long Beach. The port is being expanded by more than 25 percent
and when completed will be the largest port in North America. This fact affects
the City of Diamond Bar because goods are transported along the City's
contiguous freeways to the Midwest and east coast which means that the
SR57/60 Confluence Project is even more important and needs to be pushed
forward.
She said it was great to see Boy Scout Troop 730 members present in their
uniforms and thanked them for coming to tonight's City Council meeting and
leading the flag salute.
The Snow Fest was a wonderful event. There was so much snow, so much fun
and so much sunburn! It was a great time for which she thanked staff.
M/Tye said the Snow Fest was a blast. It is the first event of the year and was
very exciting. To C/Tanaka's point, the longest line he saw during the day was
the check-in booth for the volunteers, the Leo's, the Interact kids, and Rotaract
kids. It is a great problem to have more volunteers than were needed. What a
great opportunity to serve in Diamond Bar.
M/Tye asked everyone to take note of the County Sanitation District's E -Waste
event where they can recycle toxic trash such as paint, batteries, pool chemicals,
etc.
Last week, as the City's representative to the Greater Los Angeles Vector
Control District he became President of the Board of 35 communities. It is
always a pleasure to represent residents of Diamond Bar in different
organizations. He will do his best to continue his representation.
Last week he participated with Contract Cities as immediate past president
calling on legislators in Sacramento and learned that two-thirds of the
representatives (80 Assembly Members and 40 Senators) have two years or no
experience in government. He met with first-time legislators including Assembly
Member Ling -Ling Chang. The trip served as an opportunity to introduce
Contract Cities and how it operates and advocates for cities. Contract Cities
represents many communities with one voice and everyone is stronger for the
effort.
January 20, 2015 PAGE 6 CITY COUNCIL
ADJOURNMENT: With no further business to conduct, M/Tye adjourned the
City Council Meeting at 7:13 p.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2015.
STEVE TYE, MAYOR
Agenda No. 6.2
MINUTES OF THE CITY OF DIAMOND BAR
MEETING OF THE PLANNING COMMISSION
NOVEMBER 25, 2014
CALL TO ORDER:
Chairman Frank Farago called the meeting to order at 7:00 p.m. in the City Hall Windmill Room,
21810 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Commissioner Pirritano led the Pledge of Allegiance.
1. ROLL CALL:
Present: Commissioners Ruth Low, Jennifer "Fred" Mahlke, Peter
Pirritano, and Chairman Frank Farago
Absent: Vice Chairman Jimmy Lin was excused.
Also present: Greg Gubman, Community Development Director; Grace
Lee, Senior Planner; Josue Espino, Assistant Planner; Stella Marquez, Administrative
Coordinator
2. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: None
3. APPROVAL OF AGENDA: As presented
4. CONSENT CALENDAR:
4.1 Minutes of the October 28, 2014, Regular Meeting
C/Pirritano moved, C/Low seconded, to approve the October 28, 2014, regular
meeting minutes as presented. Motion carried by the following Roll Call vote:
AYES:
NOES:
ABSENT
5. OLD BUSINESS
6. NEW BUSINESS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
None
Low, Mahlke, Pirritano,
Chair/Farago
None
VC/Lin
6.1 Conditional Use Permit and Development Review No. PL2014-515 — Under
the authority of Diamond Bar Municipal Code Sections 22.48 and 22.58, the
applicant requested Conditional Use Permit and Development Review approval
NOVEMBER 114 PAGE 2 PLANNING COMMISSION
Vl
to construct a new 592 square foot automated drive-thru car wash and 140
square foot equipment room to an existing 2,232 square foot food mart building
used in conjunction with an existing service station on a 22,651 gross square foot
(0.52 gross acre) lot. The subject property is zoned Commercial Office (CO) with
a consistent underlying General Plan land use designation of Commercial Office
(CO).
PROJECT ADDRESS:
PROPERTY OWNER/
APPLICANT:
221324 Pathfinder Road
Diamond Bar, CA 91765
Mohamad R. Salimnia
500 Topside Place
Diamond Bar, CA 91765
AP/Espino stated that because this item was not properly posted for tonight's
meeting, staff is requesting that the Planning Commission table the matter for the
December 9, 2014, Planning Commission meeting.
Chair/Farago moved, C/Mahlke seconded, to table Conditional Use Permit and
Development Review No. PL2014-515 to the Planning Commission's regular
meeting of December 9, 2014. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Low, Mahlke, Pirritano,
Chair/Farago
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Lin
PUBLIC HEARING(S):
7.1 Development Review and Tree Permit No. PL2014-238 - Under the authority
of Diamond Bar Municipal Code Section 22.48, the applicant and property owner,
requested Development Review to construct a new 11,295 square foot three-
level single family residence with an attached 1,074 square foot, five -car garage
on a 49,223 gross square foot (1.13 gross acres) lot, and Tree Permit to remove
one protected multiple -trunk Black Walnut tree and replace it at a minimum 3:1
ratio. The subject property is zoned Rural Residential (RR) with a consistent
underlying General Plan land use designation of Rural Residential (RR).
PROJECT ADDRESS: 2112 Rocky View Road
Diamond Bar, CA 91765
NOVEMBER 25, 2014 PAGE 3 PLANNING COMMISSION
PROPERTY OWNER: Chacko C. Jacob
14311 Newport Avenue #G-513
Tustin, CA 92780
APPLICANT: Pete Volbeda
180 N. Benson Avenue #D
Upland, CA 91786
AP/Espino presented staffs report and recommended Planning Commission
approval of Development Review and Tree Permit No. PL2014-5238, based on
the Findings of Fact, and subject to the conditions of approval as listed within the
resolution.
C/Low asked what would happen if The Country Estates Homeowners
Association chose not to approve or requested additional conditions not listed in
the resolution. AP/Espino responded that any conditions that result through the
association's approval will have to be in substantial conformance to the plans
approved this evening, and if staff feels those conditions substantially modify the
conditions to the point of inconsistency it would be brought back to the Planning
Commission for further review. If the association elects to disapprove the project
altogether, the project entitlements will run with the expiration indicated in the
conditions and if the applicant does not pull building permits within two years of
date of approval, the entitlement expires.
C/Low asked if the approval includes the swimming pool and landscaping plan
and AP/Espino responded that C/Low was correct.
C/Pirritano asked if the project had been approved by The Country Estates
Architectural Committee and AP/Espino stated that his understanding was at the
time of staffs review of the project, it was not approved by the association.
Chair/Farago opened the public hearing
Pete Volbeda, architect, stated that a home was approved to be built on this lot
about seven years ago but because of the recession it did not move forward to
issuance of permits. This project is very similar in design except that there are
fewer retaining walls that will be installed for the 25 foot usable rear yard. In
addition, the Mediterranean design was eliminated in favor of the Prairie style
design. The project intends to meet all of the Planning Commission conditions.
Chair/Farago closed the public hearing.
1.31
E:
sly •
C/Pirritano moved, C/Mahlke seconded, to approve Development Review and
Tree Permit No. PL2014-238, based on the Findings of Fact, and subject to the
conditions of approval as listed within the resolution. Motion carried by the
following Roll Call vote:
AYES: COMMISSIONERS: Low, Mahlke, Pirritano,
Chair/Farago
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: VC/Lin
PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS:
C/Low thanked staff for a great job and wished everyone a very Happy Thanksgiving.
C/Pirritano thanked staff for their support.
C/Mahlke agreed that staff has been very supportive. She has been on the Commission
for a few weeks and when she receives the agenda packet it is like opening a box of
new information. The more she learns the more she understands how difficult and time-
consuming staffs job is to make it look easy for the Commission. She wished everyone
a Happy Thanksgiving.
Chair/Farago wished everyone a happy and safe holiday.
STAFF COMMENTS/INFORMATIONAL ITEMS:
9.1 Public Hearing dates for future projects.
CDD/Gubman stated the next Planning Commission meeting is scheduled for
December 9, 2014. In addition to the Chevron Station's proposed addition of the
drive-through car wash, staff will be presenting to the Commission the new
proposed 5,000 square foot three -tenant retail commercial building on the
presently vacant pad across the parking lot from Chili's.
CDD/Gubman wished the Commissioners a Happy Thanksgiving on behalf of
staff.
NOVEMBER 25, 2014 PAGE 5 PLANNING COMMISSION
10. SCHEDULE OF FUTURE EVENTS:
As listed in tonight's agenda.
ADJOURNMENT: With no further business before the Planning Commission,
Chair/Farago adjourned the regular meeting at 7:13 p.m.
The foregoing minutes are hereby approved this 9th day of December, 2014.
Attest:
Respectfully Submitted,
Greg Gubman
Community Development Director
Jimmy Lin, ice C irman
Agenda # 6.3
Meeting Date: February 3, 2015
CITY COUNCIL o ; AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City Manager
TITLE: Ratification of Check Register dated January 15, 2015 through January
28, 2015 totaling $ 506,672.18
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 506,672.18 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly basis
with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated January 15, 2015 through January
28, 2015 for $ 506,672.18 is being presented for ratification. All payments have been
made in compliance with the City's purchasing policies and procedures. Payments have
been reviewed and approved by the appropriate departmental staff and the attached
Affidavit affirms that the check register has been audited and deemed accurate by the
Finance Director.
PREPARED BY:
Luisa Allen
Accounting Technician
REVIEWED BY:
Finance Director
Attachments: Affidavit and Check Register— 1/15/15 through 1/28/15.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated January 15, 2015 through January 28, 2015 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
General Fund
Com Org Support Fund
Prop A - Transit Fund
Prop C - Transit Tax Fund
Intergrated Waste Management Fund
Com Dev Block Grant Fund
COPS Fund (Public Safety)
LLAD 38 Fund
LLAD 41 Fund
Capital Imp Projects Fund
PFA - Debt Service Fund
Signed:
Dianna Honeywell
Finance Director
Amount
$415,385.98
$200.00
$27,928.24
$31,805.76
$10,143.19
$4,544.11
$4,900.00
$454.60
$55.13
8,005.17
3,250.00
$506,672.18
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Agenda # 6.4
Meeting Date: Feb. 3, 2015
CITY COUNCIL AGENDA REPORT
Com` �RPolN���
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mang
TITLE: Treasurer's Statement — Decemb r 2014
RECOMMENDATION:
Approve the December 2014 Treasurer's Statement.
FINANCIAL IMPACT:
No Fiscal Impact
BACKGROUND:
Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City
Council's review and approval. This statement shows the cash balances with a breakdown of various
investment accounts and the yield to maturity from investments. This statement also includes an
investment portfolio management report which details the activities of investments. All investments
have been made in accordance with the City's Investment Policy.
PREPARED BY:
Susan Full, Senior Accountant
REVIEWED BY:
A� L-I'a'"Vac
ianna Honeywell, Finance Oirector
Attachments:
Treasurer's Statement, Investment Portfolio Report
CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF DECEMBER 31, 2014
BEGINNING CASH BALANCE
CASH RECEIVED
$24,673,621.55
Cash Receipts
$3,385,075.42
Total Cash Received
$3,385,075.42
$28,058,696.97
EXPENDITURES
Checks Written
($2,072,041.98)
Payroll Transfers
(406,618.62)
Wire Transfers
0.00
Returned Checks
(26.40)
Charge Card Fees & Other Adjustments
(5,469.70)
Total Expenditures
($2,484,156.70)
CASH BALANCE AS OF: DECEMBER 31, 2014
$25,574,540.27
TOTAL CASH BREAKDOWN
Active Funds
General Account
($482,957.52)
Payroll Account
$195,911.03
Change Fund
$1,200.00
Petty Cash Account
$500.00
Cash With Fiscal Agent
$3.32
Unamortized Discount on Investments
$13,332.64
Total Active Funds
($272,010.53)
Investment Funds:
Local Agency Investment Fund
$5,242,806.00
Federal Agency Callable
$9,737,284.50
Bank Negotiable CDs
$8,680,382.86
Wells Fargo Advantage Money Market Fund
$2,186,077.44
Total Investment Funds
$25,846,550.80
CASH BALANCE AS OF: DECEMBER 31, 2014 $25,574,540.27
Average Yield to Maturity 0.893%
FY2014-15 Year -To -Date Interest Earnings $127,416.27
FY2014-15 Budgeted Annual Interest Earnings $177,200.00
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
for the Month of December 31, 2014
INVESTMENTS
BOOK VALUE
PERCENT OF
PORTFOLIO
TERM
DAYS TO
MATURITY
YIELD TO MATURITY
Local Agency Investment Fund
$5,242,806.00
2018%
1
1
0.260
Federal Agency Issues - Callable
$9,737,284.50
37.67%
1,646
716
1.043
Negotiable CD's - Banks
$8,680,382.86
33.58%
1,430
1,106
1.329
Wells Fargo Sweep Account
$2,186,077.44
8.46%
1
1
0.010
Total Investments and Averages
TOTALS
TOTAL INTEREST EARNED
- ;K P
es DeStefa o
City Treasurer
Imm
$25,846,550.80 100.00% 1101 642 0.893
$25,846,550.80 100.00% N/A N/A N/A
MONTH ENDING FISCAL YEAR-TO-DATE
December 31, 2014 2014-15
$19,141.59 $127,416.27
I certify that this report accurately reflects all City pooled investments
and is in conformity with the investment policy of the City of Diamond Bar
approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
Page 1
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Agenda It. 5
Meeting Date: February 3, 2015
CITY
II DIAMOND BARIQ
it
CITY COUNCIL < y AGENDA REPORT
2,174 X �
1959
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana
TITLE: General Plan Status Report for 2014
RECOMMENDATION:
Receive and file.
BACKGROUND:
State Law requires each city to prepare and adopt a comprehensive, long-term General Plan
to guide its physical development. The General Plan is a policy document comprised of goals,
objectives, and strategies for implementation. The City of Diamond Bar has periodically
amended the General Plan as needed, since its adoption on July 25, 1995.
In accordance with California Government Code Section 65400(b), the City is required to
submit an annual General Plan status report to the local legislative body (City Council), the
State Governor's Office of Planning and Research (OPR), and State Department of Housing
and Community Development (HCD) on the status of the General Plan, its implementation
progress, and how the City is meeting the regional housing needs for the community. The
attached report lists the City's progress toward the implementation of the General Plan for
the period of January 1, 2014 to December 31, 2014, by meeting the City's share of regional
housing needs pursuant to Government Code Section 65584 and by the City's effort to
remove governmental constraints, which may influence the maintenance, improvement, and
development of housing pursuant to State Law.
Attachment:
2014 General Plan Status Report
Reviewed by:
li
Greg Gubman, AICP
Community Development Director
CITY OF DIAMOND BAR
General Plan Status Report 2014
Period beginning January 1, 2014 and ending December 31, 2014
On July 25, 1995, the City Council adopted the City of Diamond Bar's General Plan, which
is a State mandated document that the City uses to plan the framework for its future
physical, social and economic development. The General Plan is considered a long-term
document that projects development within a community for approximately 15 to 20 years.
By projecting conditions and needs into the future, the General Plan establishes a basis
for evaluating current policy and providing insight on future policy.
The City of Diamond Bar General Plan consists of the following six elements:
1) Land Use 4) Public Health and Safety
2) Housing 5) Circulation
3) Resource Management 6) Public Service and Facilities
The following information summarizes the status of the objectives that the City has
implemented for each element of the General Plan in 2014.
LAND USE ELEMENT
Diamond Bar is for the most part a residential community. Detached single-family
dwellings represent the majority of the City's housing stock; however, multi -family housing
exists along Diamond Bar Boulevard, south of Grand Avenue and along Golden Springs
Drive, west of Diamond Bar Boulevard. Since the adoption of the Land Use Element,
development in Diamond Bar has occurred pursuant to the goals, objectives, and policies
of the General Plan.
Objective 1.2 — Preserve and maintain the quality of existing residential neighborhoods
while offering a variety of housing opportunities, including mixed land uses.
The City issued 46 construction permits for new single-family dwellings and
36 construction permits for additional livable square -footage to residential
dwellings.
This level of construction activity is an indicator of the continued desirability of
Diamond Bar as a place to live, and its residents' desire to remain in their homes,
neighborhoods and schools by adapting their homes to meet the needs of their
families. Moreover, as individual properties are improved and upgraded, the
overall quality of the neighborhoods in which they are located also improves.
Lennar Homes is currently in the construction phase for the development of 182
for -sale dwelling units — consisting of 120 detached homes and 62 townhomes —
2014 GP Status Report Page 1
on approximately 30 acres located at the southeast corner of Brea Canyon Road
and Diamond Bar Boulevard. Lennar is marketing the project under the name
"Willow Heights." Of the 46 construction permits for new single-family dwellings
mentioned above, 43 permits were issued to Lennar Homes for 27 detached
homes and 16 townhomes.
Objective 1.3 — Designate adequate land for retail and service commercial, professional
services, and other revenue generating uses in sufficient quantity to meet the City's
needs.
• The City approved a new fitness center (Crunch Fitness) in a 16,800 square -foot
lease space located within the Diamond Bar Towne Center at 1132 S. Diamond
Bar Blvd. and a certificate of occupancy was issued on October 3, 2014.
• The City approved an addition for an automated drive-thru car wash to an existing
Extra Mile convenience store building located at the existing Chevron service
station at 21324 Pathfinder Road.
• The City approved a new 4,894 square -foot commercial building to suit a
Starbucks, T -Mobile and Waba Grill restaurant as tenants located within the Target
shopping center at 22438 Golden Springs Drive. Submitted into plan check on
January 2015.
• The City approved a two-story, 33,850 square -foot expansion to an existing 31,050
square -foot Kaiser Permanente medical office building at the corner of Bridgegate
and Copley Drive, which is currently under construction. The expansion will
accommodate new and expanded facilities for services including OB/GYN,
pediatrics, optometry, and behavioral health. The estimated completion date is
March 6, 2015.
• The Shell Station located on the northeast corner of Diamond Bar Blvd. and
Palomino Dr. reopened after four years, and construction is currently underway on
the convenience store. The tenant improvement and completion of the car wash
is planned in early 2015.
• The City adopted the "C-3-PD/Hotel Overlay" zoning district to promote and
facilitate the orderly redevelopment of a prominent, freeway offramp-adjacent site,
formerly occupied by an automobile dealership and drive-thru restaurant, in a
manner consistent with the City Council's adopted Goals and Objectives, most
notable the Fiscal Responsibility/Economic Development goal to "(i)dentify specific
development opportunities and develop Specific Plans to revitalize the K -Mart and
Honda property areas in a way that provides the greatest net benefit to the
community."Any land use plan formulated within the Overlay is required to include
a hotel as the primary use. Secondary uses are limited to those already permitted
or conditionally permitted in the underlying C-3 district. Existing buildings within
2014 GP Status Report Page 2
the Overlay may be occupied by uses permitted or conditionally permitted in the
C-3 district, without a hotel as the primary use, provided that no existing building
is enlarged, and no new buildings are established. The zone change will provide
the foundation for a land use strategy and new zoning regulations to guide the
establishment of new uses that would support the goal of yielding the highest
municipal returns, while generating sufficient private returns to be of interest to the
private development community.
• The City is working with the property owner of the former Honda site to attract a
hotel development. The City hired Kosmont Associates, an economic
development consultant to work with the City and the property owner.
• The City approved plans for the tenant improvements, including ADA upgrades
within the parking lot area of Diamond Bar Towne Center for a Walmart
Neighborhood Market to occupy the former Ralphs site, which is scheduled to open
in Spring of 2015.
• Diamond Bar Kmart located on the southeast corner of Diamond Bar Blvd. and
Gentle Springs Lane closed its operations in December 2014. The landlord
purchased the lease and is working on a plan to redevelop the site with a mixed
use project.
Objective 1.4 – Designate adequate land for educational, cultural, recreational, and
public service activities to meet the needs of Diamond Bar residents.
• The Willow Heights project referenced above will include a 4.3 gross -acre
neighborhood public park, called Diamond Canyon Park—which is under
construction.
• The City continues to have a joint use agreement with Pomona Unified School
District to use Lorbeer Middle School for their football/soccer and track fields.
• The City constructed the Grandview & Grandview Link trails adjacent to the
Diamond Bar Center.
• The City is evaluating the entire Heritage Park site to determine how it can best
meet the community's needs going forward, including upgrades to accommodate
persons with disabilities. Heritage Park is a 3.4 -acre neighborhood park and is
one of the City's oldest parks. A neighborhood meeting was conducted to solicit
input on the renovation of the park and community center, which also includes
exploring the potential for expanding the floor space by adding storage space.
Objective 2.1 – Promote land use patterns and intensities which are consistent with the
Resource Management Element and Circulation Element.
2014 GP Status Report Page 3
Strategy 2.1.2 — Ensure that new development utilizes feasible contemporary
technologies to reduce energy and water consumption, generation of solid and
hazardous wastes, and air and water pollutant emissions.
In accordance with the Site D Specific Plan, Lennar's Willow Heights project is
required to incorporate green building strategies and facilitate energy and water
conservation.
The Willow Heights project and the Kaiser Permanente medical office building
expansion adopted and implemented Low Impact Development (LID) measures to
reduce and potentially eliminate water pollutants in the storm drain system.
Objective 3.1 — Create visual points of interest as a means of highlighting community
identity.
The Grand Avenue Beautification Project is a streetscape project that will
incorporate the community identity through landscape and hardscape elements at
the intersections of Grand Avenue/Diamond Bar Boulevard and Grand
Avenue/Longview Drive. This project will incorporate a new entry monument at
the easterly city limit along Grand Avenue at Longview Drive that will establish the
standards for all future entry monuments at the City limits. The City Council is
scheduled to approve the plans and specifications on February 3, 2015 and
construction to commence in March of 2015.
The Willow Heights project referenced above will incorporate community identity
through an entry feature at the corner of Brea Canyon Road and Diamond Bar
Boulevard to mark the entrance to the City. The development will also be required
to incorporate street improvements that are in conformance with the final adopted
Grand Avenue streetscape specifications along Diamond Bar Boulevard parkway
and future neighborhood park frontage.
HOUSING ELEMENT
The Housing Element identifies and makes provisions for existing and future housing
needs. Several programs continue to be implemented based on the strategies within the
Housing Element as follows:
The City adopted Diamond Bar's 2013-2021 Housing Element Update of the
General Plan. The City of Diamond Bar is required by State law to update its
Housing Element very eight years. It is also the only Element of the General Plan
that is subject to State certification through the California Department of Housing
and Community Development (HCD). The City received certification of the 2013-
2021 Housing Element cycle on January 9, 2014 and the City Council adopted the
Housing Element on January 21, 2014.
2014 GP Status Report Page 4
• The City continues to implement a proactive Neighborhood Improvement/Code
Enforcement program and direct eligible households to available rehabilitation
assistance in order to correct code violations.
• The City continues to assist in the rehabilitation of existing housing stock through
CDBG Home Improvement Program funds for home rehabilitation.
• The City continues to be a participating city in the first time homebuyer assistance
program and Mortgage Credit Certificates available through Los Angeles County.
RESOURCE MANAGEMENT ELEMENT
Issues related to open space and conservation overlap in Diamond Bar. As a result, the
City combined its Open Space Element and Conservation Element into one Resource
Management Element. The Resource Management Element addresses open space,
visual resources, biological resources, and parks and recreation. Additionally, this
element establishes strategies for effectively managing local and natural resources in
order to prevent waste, destruction, or neglect. Progress toward implementing strategies
within the Resource Management Element has been made in the following areas:
Objective 1.3 — Maintain a system of recreation facilities and open space preservation
which meet the active and passive recreational needs of Diamond Bar residents of all
ages.
• The City continues to work with Lewis Corporation to develop Larkstone Park as
part of the 99 -unit South Pointe West development.
• The City is currently reviewing construction documents for park improvements at
Diamond Canyon Park, a new 4.3 gross -acre public park at Willow Heights.
Lennar Homes will construct the park and dedicate the park to the City.
• The City constructed the Grandview & Grandview Link trails adjacent to the
Diamond Bar Center. Grants were used to fund these trails, which require the City
to maintain the parcels containing the trails as open space in perpetuity.
Objective 2.1 — Minimize the consumption of water through combination of water
conservation and use of reclaimed water.
• The Willow Heights project referenced above is conditioned to incorporate water
conservation landscaping, water saving features within the units, and use of
reclaimed water in public landscaped areas when it becomes available.
• The City implemented a 20% water reduction across parks and medians to comply
with recent mandatory water cutbacks.
2014 GP Status Report Page 5
Objective 2.5 — Minimize the environmental impacts of landfill disposal of solid wastes
through an aggressive public education and information campaign designed to promote
a comprehensive program of source reduction, recycling, composting, and household
hazardous waste reduction activities.
• The City implemented a revised Construction and Demolition permit process to
better reach the 75% solid waste diversion goal mandated under the adoption of
the Solid Waste Ordinance in 2011. The new diversion goal applies to all
construction and demolition projects over 1,000 square feet, including both
residential and commercial sectors.
• The City has been significantly reducing the tonnage of Green Waste utilized as
Alternative Daily Cover (ADC). This year the City's residential and commercial
waste haulers had zero green waste reported as ADC. The Green Waste collected
from residents and businesses is processed for composting materials and diverted
from the landfills.
• The City's contracted residential and commercial waste haulers continue to offer
comprehensive waste collection and curbside recycling services citywide.
Curbside recycling services include collection of green waste, used oil, bulky items,
and hypodermic needles.
• The City, in conjunction with Los Angeles County Public Works, provides a
Household Hazardous Waste (HHW) event in the City once a year. The HHW
event takes most forms of electronic and hazardous waste including paint,
batteries, and other toxic materials that are recycled and do not enter the waste
stream.
• The City conducts an annual birthday party celebration that includes a Going
Green section where information on recycling is provided to residents.
Representatives from the City's franchise waste haulers, Southern California
Edison, Southern California Gas, Walnut Valley Water District are present to
provide information on recycling and conservation.
• The City conducts an annual America Recycles Day event that includes a -waste
collection for household electronic waste such as televisions and computer
equipment, free mulch giveaway, textile recycling and paper shredding.
• The City website and public information outlets are routinely used to promote
recycling and information on new laws such as AB 341 that require businesses
and multi -family residential communities to meet new diversion requirements. A
new component this year included the use of a monthly electronic Enviro-Link
newsletter that covers a variety of environmental topics. A video production
covering the topic of proper sorting techniques was prepared to promote public
education in this area.
2014 GP Status Report Page 6
The City partners with Ken's Ace Hardware for the collection and recycling of
batteries of household batteries, fluorescent tubes and light bulbs. This location
continues to serve as a successful and convenient drop-off location for Diamond
Bar residents.
® The City implemented a new recycle bin program for schools and home-based
businesses. Eligible organizations receive up to ten bins to source separate
recyclable beverage containers. The program is funded through the CalRecycle
Beverage Container Recycling Grant Program.
PUBLIC HEALTH AND SAFETY ELEMENT
The Public Health and Safety Element contains provisions that relate to the protection of
life, health, and property from natural hazards and man-made hazards. It identifies areas
where public and private decisions on land use need to be sensitive to hazardous
conditions caused by slope instability, seismic activity, flood, fire, and wind.
Objectives 1.1 and 1.2 — Minimize the potential for loss of life, physical injury, property
damage from seismic ground shaking and other geologic hazards, and the public health
hazards and nuisances from the effects of a 100 -year storm and associated flooding.
• The City continues to require site-specific geotechnical investigations and
drainage studies which must be approved by the Director of Public Works/City
Engineer prior to issuance of any grading permits in conjunction with the Uniform
Building Code and as part of the standard conditions of approval that are applied
to all new developments and redevelopment projects.
• The City continues to expand upon its emergency preparedness and response
capabilities with the inclusion of a dedicated Emergency Operations Center (EOC)
in City Hall. The dedicated EOC provides the City with added flexibility to
coordinate and respond to emergencies, provide redundant communications to
public safety agencies, and enable added communications to residents. City Hall
also has a backup power generator to ensure critical systems are operational in
the event of a prolonged emergency.
• The City's public safety agencies continue efforts to outreach to residents on
safety, including earthquake, fire, and emergency preparedness topics. The City's
public safety agencies work in coordination with the City's Public Information
Division to communicate time sensitive information to residents through the City
website, as well as the Neighborhood Watch Program. The City also initiated an
Emergency Preparedness and Neighborhood Watch monthly newsletter that
focuses on public safety and emergency preparedness related topics.
2014 GP Status Report Page 7
Objective 1.3 — Require that properties in and adjacent to wildland areas are reasonably
protected from wildland fire hazards without degrading the viability of natural ecosystems,
providing a balance between removal of flammable vegetation, introduction of fire
resistant vegetation, and preservation of natural vegetation.
The Los Angeles County Fire Department maintains a helicopter landing site
(helipad) located adjacent to the Eastgate Drive Reservoir on a hilltop in the vicinity
of Pantera Park. This helipad consists of two square concrete helicopter landing
pads. It was first built in 2006 and upgraded in 2013, and has since been
maintained on an annual basis. The helipad plays an important role in local and
regional wild land fire detection and suppression operations by providing a safe
landing site for aircraft to refuel and have their water tanks refilled.
CIRCULATION ELEMENT
The Circulation Element defines the transportation needs of the City and presents a
comprehensive transportation plan to accommodate those needs. The focus of this
element is the identification and evaluation of local circulation needs, balancing those
needs with regional demands and mandates.
Objective 1.1 — Participate in local and regional transportation related planning and
decision-making.
The City continues its collaboration with the City of Industry in the implementation
of the 57/60 Confluence Project. This is a $256 million multi -phase improvement
project to the existing 57/60 interchange.
➢ Phase One of the project is the construction of a $12 million westbound on-
ramp from Grand Avenue. It is fully funded, with a $7.5 million MTA grant
and local match funding (expected construction to begin Summer 2015).
➢ Phase Two is the construction of a $20 million westbound SR -60 off -ramp
and an auxiliary lane to Grand Avenue. The project has been awarded a
$10 million TIGER grant (In September 2014) and a $9.4 million MTA grant
with local match funding (expected construction to begin early 2016).
➢ Phase Three is the construction of $14 million street widening
improvements in the vicinity of Grand Ave./Golden Springs Dr. intersection.
It is fully funded as well, with a $6.8 million grant from MTA and local match
funding (expected construction to begin Mid -2016).
➢ Phase Four is the freeway mainline improvements and by-pass connectors
and is estimated at $210 million. Working with Caltrans HQ, the SR 57/60
Confluence Project was include in the Projects of National and Regional
Significance (PNRS) Program as required by MAP -21. In July 2014, the
Federal Highway Administration confirmed that this project is in the PNRS.
2014 GP Status Report Page 8
Furthermore, staff has secured recognition of sections of the SR -57 and
SR -60 and the 57/60 Confluence Area as a component of the state and
national freight networks in an effortto secure $210 million in future funding
for Phase Four of this project. The Draft Environmental Impact Report for
Phases Three and Four is currently being circulated for public review. The
EIR for Phase One and Two has already been completed.
The City continues to annually implement the guidelines of the Los Angeles County
Congestion Management Program, which is required to maintain eligibility for
regional transportation funding opportunities.
• The City has been active in monitoring the Multi -County Goods Movement Action
Plan to ensure the City is not negatively impacted by the strategy and
implementation plan for the Southern California goods movement transportation
system. The City has been very proactive in addressing the Southern California
Association of Governments (SCAG) efforts to incorporate an East/West Truck
Corridor between Interstate 710 and Interstate 15 into the Goods Movement
Element of the 2012 Regional Transportation Plan (RTP). The City has
collaborated with affected stakeholder agencies to voice concerns regarding the
premature nature of declaring the San Jose Creek Flood Control Channel as the
preferred solution for goods movement. The current San Jose Creek Flood Control
Channel proposal has not been sufficiently studied and lacks critical analysis to
ensure adjacent communities will not be negatively impacted. The 2012 RTP was
adopted in April 2012 but the City went off record regarding the need to expand
the study scope to include other east -west corridors along the 10, 210, and 91
freeways. The City is advocating for transportation solutions that are equitable in
their distribution of goods movement related traffic.
• The Lemon Avenue interchange project is expected to result in the closure of the
SR -60 Brea Canyon Road eastbound access ramps and create on-ramp and off -
ramps at Lemon Avenue. The benefit of the Lemon Avenue project will effectively
reduce truck traffic on Golden Springs Drive because access to the City of Industry
can be provided without traversing arterial roadways in Diamond Bar. The final
design is anticipated to be completed by January 2015. The Freeway Agreement
was executed in December 2010 and a Right -of -Way Cooperative Agreement was
signed in September 2011. The right-of-way phase is currently underway with the
State taking the lead on the necessary acquisition of land for the interchange
improvements and is expected to be completed by January 2015. The Advertise,
Award and Administer (AAA) Agreement was approved by Council in September
2014. Construction is expected to begin in Summer 2015 with a completion by
December 2016.
Objective 1.2 — Balance the need for optimum traffic flow on City Arterials within
economic realities, environmental, and aesthetic considerations.
2014 GP Status Report Page 9
• Closed Circuit Television (CCTV) cameras have been installed at key arterial
intersections (16 locations) to provide real time feedback for use in managing the
signal system. Currently, the City has a total of 19 arterial intersections equipped
with battery back-up systems to ensure temporary signal operations continue
during power outages. Design for an additional 15 locations will be underway by
the end of 2014.
• The City is developing design plans to enhance the streetscape at the Grand
Avenue/Diamond Bar Blvd. intersection and Grand Avenue/Longview Drive
intersection using SAFETEA-LU and STPL funds. This Grand Avenue
Beautification Project will provide an opportunity to create street design standards
for all future development to follow. Construction is expected to begin by March
2015 with completion in June 2015.
• As part of the 2013 Call for Projects, a Metro's competitive grant program, the City
submitted an application and was awarded $1.4 million for the development and
implementation of an adaptive traffic control system. Scheduled to start in FY
2015-2016, this system can adjust signal timing to optimize traffic flow based on
real-time traffic conditions.
Objective 1.3 — Maintain the integrity of residential neighborhoods. Discourage through
traffic.
• In residential neighborhoods, the Neighborhood Traffic Management Program
(NTMP) continues to be an effective tool in providing a procedure to implement
traffic calming devices in neighborhoods that experience speeding and cut -through
traffic. This year, staff worked closely with a neighborhood in the vicinity of Castle
Rock/Crooked Creek/Gold Run to implement traffic calming measures along the
residential roadways. Neighborhoods have also benefited from a residential
parking district that preserves residential street parking through a permit system in
the areas around Diamond Bar High School.
Objective 2.1 — Maximize the use of alternative transportation modes within and through
the City to decrease reliance on single -passenger automobiles.
• The City continues to sell monthly Metro bus and rail passes in addition to Foothill
Transit Zone passes. These programs are subsidized by Proposition "A" funds
and provide a benefit to Diamond Bar residents because of the subsidized rates.
• The City's Dial -a -Ride program provides discounted taxi services to residents over
60 years of age and disabled adults 18 years and older. The program is subsidized
through the City's allocation of Proposition C funds and provides supplemental
transportation options to residents for medical and other related service needs.
2014 GP Status Report Page 10
• The City website continues to provide alternative transportation information to
residents, including website links to Metro, Foothill Transit, Metrolink and Amtrak
rail, and Ridematching information.
Objective 3.1 — Improve the safety and efficiency of existing transportation facilities.
• The Capital Improvement Program for 2014 lists specific projects that were
approved, and the General Plan Conformity Report annually identifies projects
completed in conformance with the General Plan. The following capital
improvement projects including traffic signal modifications and street
improvements were accomplished in 2014:
➢ The City completed the Arterial Zone 1 and Residential Area 2 Road
Maintenance Project.
➢ The City completed the Median Modification at the Diamond Bar Blvd. and
Kiowa Crest intersection.
➢ The construction of traffic calming measures along residential roadways in the
Castle Rock, Crooked Creek/Gold Run neighborhood.
➢ The following projects are scheduled to be complete by the end of 2014:
o Installation of 15 new Battery Back-up Systems (BBS) in traffic signal
cabinets at intersections along major arterials in the City.
PUBLIC SERVICE AND FACILITIES ELEMENT
The Public Service and Facilities Element deals with the long-term provision of municipal
services and facilities, and what types of facilities are needed to support those services.
This element focuses on identifying City facilities and services needed to sustain the
community's quality of life; long-range planning to fund City services and buildings; and
coordinating and cooperating with various local agencies to provide those services not
provided by the City.
Objective 1.1: Maintain adequate infrastructure facilities and public services to support
development and planned growth.
• The City continues to require new development to pay development fees for
infrastructure facilities and/or provide the necessary infrastructure to support the
new development. Additionally, all new subdivisions are required to connect to the
public sewage system.
• The Willow Heights project referenced above will be required to pay appropriate
fair -share contributions toward the improvement of areawide street improvements
2014 GP Status Report Page 11
and the following traffic improvements will be implemented, which will be
completed prior to the issuance of project certificates of occupancy:
➢ Cherrydale Drive at Diamond Bar Boulevard: Provide an option left/through
lane and a separate right -turn lane on the northbound approach; restripe
southbound approach to provide an option left/through/right-turn lane on
Cherrydale. Widen eastbound approach to provide a separate right -turn lane.
Modify median and restripe Diamond Bar Boulevard to provide dual westbound
left -turn lanes. Install traffic signal.
➢ Brea Canyon Road at Diamond Bar Boulevard: Widen northbound approach
on Brea Canyon Road to provide a second right -turn lane. Restripe eastbound
approach and departure on Diamond Bar Blvd. to a third through lane. Restripe
westbound approach on Diamond Bar Blvd. to provide a second left turn lane.
Modify the existing traffic signal and associated equipment.
• The Kaiser Permanente medical office building expansion paid their fair share
contributions toward the improvement of area wide street improvements.
COMPREHENSIVE GENERAL PLAN UPDATE
The City Council adopted a new special revenue fund in the FY 2014-15 budget to fund
the comprehensive update of the City's General Plan. In the two decades following its
initial adoption of the City's General Plan, nearly all of the General Plan's goals and
objectives have been implemented. The City will be revisiting the guiding vision and
policies expressed in Diamond Bar's General Plan and embark on a comprehensive
General Plan Update program. This program would enable the City to proactively and
opportunistically guide the City through another 20 -year cycle of growth and change. This
project will take 24-36 months to complete. An initial allocation of $500,000—from the
proceeds from the sale of Site D—was transferred into the fund to start the effort.
CONCLUSION
The General Plan continues to direct all land use decisions and remains an effective guide
for future development. The City continues to pursue economic development to increase
City revenue, address traffic related issues, and preserve open space and continues to
create a community environment that nurtures social, cultural, religious, educational and
recreational opportunities for its citizens.
2014 GP Status Report Page 12
CITY COUNCIL
Agenda # 6.6
Meeting Date : February 3, 2015
AGENDA REPORT
TO: Honorable Mayor and Memb of the City Council
VIA: James DeStefano, City Ma
TITLE: APPROVAL OF NOTICE OF'5C MPLETION FOR THE RESIDENTIAL
AREA 2 (BOUNDED BY GRAND AVE. TO THE NORTH, GATEWAY
CORPORATE CENTER TO THE WEST, DIAMOND BAR BLVD. TO THE
EAST AND PATHFINDER TO THE SOUTH) AND ARTERIAL ZONE 1
(DIAMOND BAR BLVD. BETWEEN SUNSET CROSSING ROAD AND
GOLDEN SPRINGS DRIVE) ROAD MAINTENANCE PROJECT
RECOMMENDATION:
Approve and file.
FINANCIAL IMPACT:
There is no financial impact.
BACKGROUNDMISCUSSION:
The City Council awarded a construction contract to Hardy & Harper, Inc. on May 20,
2014 in an amount not to exceed $1,797,000 with a contingency amount of $134,774 for
a total authorization amount of $1,931,774. The City authorized the Notice to Proceed
for the construction project on June 25, 2014.
Hardy & Harper, Inc. has completed all work required of this project. The final
construction cost of the project is $1,822,309.64 which includes $25,309.64 in change
orders for additional slurry seal, localized removals and replacements of asphalt on
residential roadways and replacement of traffic signal loops on Diamond Bar Blvd.
Additionally, the City received a credit in the amount of 2,808 for crack fill deficiencies
along Diamond Bar Blvd. The project was completed $109,464.36 under the overall
authorized project budget.
PREPARED BY: DATE PREPARED:
Kimberly M. Young, Senior Civil Engineer January 23, 2015
REVIEWED BY:
David G. Liu, Director of Public Works
Attachments: Notice of Completion
Fa
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO
CITY OF DIAMOND BAR
21810 COPLEY DRIVE
DIAMOND BAR, CALIFORNIA 91765
ATTENTION: CITY CLERK
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion.
Notice is hereby given that:
1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter
described:
2. The full name of the owner is City of Diamond Bar
3. The full address of the owner is 21810 Copley Drive
Diamond Bar. CA 91765
4. The nature of the interest or estate of the owner is; "In fee"
(Nether than fee, strike `ha fee" and insert, for example, "purchaser under contract ofparchase" or "lessee")
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common
are: NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on October 31, 2014. The work done was:
Residential/Collector Area 2 and Arterial Zone 1 Road Maintenance Project
7. The name of the contractor, if any, for such work of improvement was Hardy & Harper, Inc.
June 12.2014
(Ifno contractor for work of improvement n a whole, insert "none") (Date ofConsac)
8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of
California, and is described as follows. Residential/Collector Area 2 and Arterial Zone I Road Maintenance Proiect
9. The street address of said property
Dated:
Verification for Individual Owner
(Ifno street address has been officially assigned, insert "none")
CITY OF DIAMOND BAR
Signature ofowner or corporate officer ofowner named in paragraph 2 or his agent
PLs171B[�7:1rYI�Pi
I, the undersigned, say: I am the Director of Public Works the declarant of the foregoing
("resident of, "Manager of" "A partner of," "Ovmer of," etc.) '
notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20 _, at Diamond Bar , California.
(Date ofsignamre) (City where signed)
(Personal signature of the individual who is swearing that the contents of
the notice ofawnpleti. are true)
CITY COUNCIL
Agenda # 6 _ 7 l a)
Meeting Date: February 3, 2015
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: ADOPT RESOLUTION NNAND
-XX ORDERING THE CITY
ENGINEER TO PREPARE FILE A REPORT RELATED
TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY
OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT
NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR
2015-2016.
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
For Fiscal Year 2014-2015, a total budget of $4,100 has been approved for the
assessment engineering services needed for District No. 38.
BACKGROUND/DISCUSSION:
The City has an annual program for the maintenance of landscaping as well as open
space improvements, and intends to continue said program by special assessments upon
lands within the City. Funds must be provided to enable each District to continue their
operation during the 2015-2016 Fiscal Year. Of the City's three Districts, District 38
encompasses the whole City and is illustrated on Exhibit "A-1" Map.
As part of this program update, the City must undergo a three step process. First, the
City initiates the process by adopting resolutions ordering the City Engineer to prepare
and file an engineer's report for each district. Second, the report is finalized and
presented to the City Council who, in turn, adopts resolutions of intention that are set for
a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all
three Assessment Districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of public improvements will be
provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division
and Highways Code of the State of California.
PREPARED BY: Marcy Hilario, Administrative Coordinator
APPROVED BY:
David G. Liu,re to of P blic Works
Attachment: Exhibit "A-1" Map
Resolution No. 2015 -XX
`a
pursuant to the
15 of the Streets
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A
REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS
IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND
ANY ASSESSMENT THEREON FOR FISCAL YEAR 2015-16
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 38 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500,
et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council shall
adopt a resolution generally describing any proposed new improvements or substantial
changes in existing improvements in such a district and ordering the City Engineer to
prepare and file a report related to annual maintenance and assessment in such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 38.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all
respects true and correct.
2. The City Engineer hereby is ordered and directed to prepare an
annual report as specified in California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District No.
38 for Fiscal Year 2015-16.
U
3. The City Clerk shall certify to the adoption of this Resolution.
Steve Tye, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on the _ day of , 2015, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
2
CITY COUNCIL
Agenda # F _ 7 (>)
Meeting Date: February 3, 2015
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: ADOPT RESOLUTION NO. 2 5 -XX ORDERING THE CITY
ENGINEER TO PREPARE AND O FILE A REPORT RELATED
TO MAINTENANCE OF OPEN SPACE IN THE CITY OF
DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO.
39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR
2015-2016.
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
For Fiscal Year 2014-2015, a total budget of $4,500 has been approved for the
assessment engineering services needed for District No. 39.
BACKGROUND/DISCUSSION:
The City has an annual program for the maintenance of landscaping as well as open
space improvements, and intends to continue said program by special assessments
upon lands within the City. Funds must be provided to enable each District to continue
their operation during the 2015-2016 Fiscal Year. Of the City's three Districts, District
39 encompasses a specific part of the City as illustrated on Exhibit "A-2" Map.
As part of this program update, the City must undergo a three step process. First, the
City initiates the process by adopting resolutions ordering the City Engineer to prepare
and file an engineer's report for each district. Second, the report is finalized and
presented to the City Council who, in turn, adopts resolutions of intention that are set for
a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all
three Assessment Districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of public improvements will be
provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division
and Highways Code of the State of California.
PREPARED BY: Marcy Hilario, Administrative Coordinator
APPROVED BY:
David G. Liu,Uredfor of P lic Works
Attachment: Exhibit "A-2" Map
Resolution No. 2015 -XX
2
pursuant to the
15 of the Streets
RESOLUTION NO. 2015 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A
REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE
CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2015-16.
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 39 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council
shall adopt a resolution generally describing any proposed new improvements or
substantial changes in existing improvements in such a district and ordering the City
Engineer to prepare and file a report related to annual maintenance and assessment in
such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 39.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all
respects true and correct.
2. The City Engineer hereby is ordered and directed to prepare an
annual report as specified in California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District
No. 39 for Fiscal Year 2015-16.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this _ day of , 2015.
Steve Tye, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, adopted and approved at a regular
meeting of the City Council of the City of Diamond Bar held on the
2015, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
2
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CITY COUNCIL
Agenda 4 6 . 7 (c)
Meeting Date: February 3, 2015
AGENDA REPORT
TO: Honorable Mayor and Membe of the City Council
VIA: James DeStefano, City Ma a
TITLE: ADOPT RESOLUTION 2015- ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED
TO MAINTENANCE OF OPEN SPACE IN THE CITY OF
DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO.
41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR
2015-2016.
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
For Fiscal Year 2014-2015, a total budget of $4,500 has been approved for the
assessment engineering services needed for District No. 41.
BACKGROUND/DISCUSSION:
The City has an annual program for the maintenance of landscaping as well as open
space improvements, and intends to continue said program by special assessments
upon lands within the City. Funds must be provided to enable each District to continue
their operation during the 2015-2016 Fiscal Year. Of the City's three Districts, District
41 encompasses the southwesterly part of the City as illustrated on Exhibit "A-3" Map.
As part of this program update, the City must undergo a three step process. First, the
City initiates the process by adopting resolutions ordering the City Engineer to prepare
and file an engineer's report for each district. Second, the report is finalized and
presented to the City Council who, in turn, adopts resolutions of intention that are set for
a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all
three Assessment Districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of public improvements will be pursuant to the
provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the Streets
and Highways Code of the State of California.
PREPARED BY: Marcy Hilario, Administrative Coordinator
APPROVED BY:
11-1,
avid G. Liu, Dir�cto f Pulifib Works
Attachment: Exhibit "A-3" Map
Resolution No. 2015 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A
REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE
CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2015-16
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 41 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council
shall adopt a resolution generally describing any proposed new improvements or
substantial changes in existing improvements in such a district and ordering the City
Engineer to prepare and file a report related to annual maintenance and assessment in
such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 41.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all
respects true and correct.
2. The City Engineer hereby is ordered and directed to prepare an
annual report as specified in California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District
No. 41 for Fiscal Year 2015-16.
3. The City Clerk shall certify to the adoption of this Resolution.
Steve Tye, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, adopted and approved at a regular
meeting of the City Council of the City of Diamond Bar held on the _ day of ,
2015, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
2
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EXHIBIT "A-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 41 -
FISCAL YEAR 2015-2016
FOR THE CITY OF DIAMOND BAR
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CITY COUNCIL
Agenda # 6.8
Meeting Date: February 3, 2015
AGENDA REPORT
TO: Honorable Mayor and Members -of the City Council
`� ,r
VIA: James DeStefano, City Man 4 r
TITLE: AUTHORIZATION TO EXCEED THE CITY MANAGER'S PURCHASING AUTHORITY
TO APPROVE EXPENDITURES WITH DIVERSIFIED PRINTERS, INC. FOR PRINTING
SERVICES IN AN AMOUNT NOT TO EXCEED $65,000 DURING THE 2014115 FISCAL
YEAR.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
There are sufficient funds allocated for this purpose in the approved FY14-15 budget.
BACKGROUND:
Produced monthly and delivered to approximately 21,000 Diamond Bar homes and businesses, the
City's monthly newsletter, DB Connection, serves a primary communication tool. This full color
newsletter is produced in a four-page format eight (8) months out of the year. The other four (4) months,
the pages are increased to 32 pages to include the quarterly community recreation guide.
Diversified Printers, Inc. is a full service commercial printer and since 2009 has been tasked with
preparing the newsletter for printing and ensuring that it reaches the local U.S. Post Office for mailing.
Through their vast experience and on-site full pre -press, printing and binding capabilities, they are well
qualified to prepare the newsletter from electronic file format to a finished print product that is
consistently delivered to Diamond Bar addresses within or before the agreed upon timeframe. Over the
past five years, staff has been satisfied with the exceptional service, quality product and competitive
rates provided by Diversified Printers.
Earlier this fiscal year, the City Council adopted an updated Purchasing Ordinance which included new
guidelines for soliciting bids/proposals. The Public Information Division has released a Request for
Proposals (RFP) for printing services and will be evaluating the results in the coming weeks with a
recommendation to the City Council to follow for Fiscal Year 2015-16. To ensure uninterrupted and
timely delivery of the newsletter and recreation guide to the community in the interim, staff requests
authorization to exceed the City Manager's purchasing authority and approve expenditures to
Diversified Printers in an amount not to exceed $65,000 for Fiscal Year 2014-15.
Prepared by:
Marsha Roa
Public Information Manager
Reviewed by:
�—k
Ryan Lean
Deput ity Manager
CITY COUNCIL
�NC;GIiFPRAKEn� �
TO: Honorable Mayor and Membf the City Council
VIA: James DeStefano, City Ma
s
Agenda # 6.9
Meeting Date: February 3 2015
AGENDA REPORT
TITLE: AUTHORIZATION TO EXCEED THE CITY MANAGER'S PURCHASING AUTHORITY
TO APPROVE PROFESSIONAL SERVICES EXPENDITURES WITH SIMPSON
ADVERTISING, INC. FOR SPECIALTY GRAPHIC DESIGN SERVICES IN AN
AMOUNT NOT -TO -EXCEED $80,400 FOR FISCAL YEAR 2014-15.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
There are sufficient funds allocated for this purpose in the approved FY14-15 budget.
Established in 1972, Simpson Advertising, Inc. is a local creative design firm that provides a wide range
of graphic design and marketing services. For many years, the City has enlisted the services of
Simpson Advertising to help with the production of recurrent communication items as well as specialty
marketing projects. Regular items include the City's annual calendar and services guide, annual
environmental newsletter, quarterly recreation guide and monthly newsletter. Examples of larger scope
projects include advertising and promotional literature for the Diamond Bar Center and annual bridal
show, as well as economic development marketing materials. In project after project, Simpson
Advertising has consistently produced professional, high-quality work on a quick turnaround and at very
competitive rates.
Earlier this fiscal year, the City Council adopted an updated Purchasing Ordinance which included new
guidelines for soliciting bids/proposals. The Public Information Division has released a Request for
Proposals (RFP) for creative design professional services and will be evaluating the results in the
coming weeks with a recommendation to the City Council to follow for Fiscal Year 2015-16. To ensure
uninterrupted and timely production and design of previously scheduled outreach materials and
documents to community in the interim, staff requests authorization to exceed the City Manager's
purchasing authority and approve expenditures to Simpson Advertising, Inc. in an amount not to exceed
$80,400 for Fiscal Year 2014-15.
Prepared by:
Marsha Roa
Public Information Manager
Reviewed by:
Ryan can
Deputy Uy Manager
CITY COUNCIL
Agenda # 6.10
Meeting Date: February 3, 2015
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
" i r"
s
VIA: James DeStefano, City Mana ---
TITLE: ADOPT RESOLUTION 2015 -XX AUTHORIZING THE RENEWAL OF THE GENERAL
SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES.
RECOMMENDATION:
Adopt.
FISCAL IMPACT:
None.
BACKGROUND:
Since incorporation, the City of Diamond Bar has utilized the County of Los Angeles to provide a
number of municipal services. Over the years, many of these general services have been absorbed
into the day-to-day operations of the City. However, wildlife management, sewer/storm drain
maintenance, and on-call public works services continue to be utilized.
Approval of the five (5) year General Services Agreement enables the City to enter into specific
agreements with the respective County Departments for specialized services that are more cost
effective to contract out than perform internally. The specific services that are provided by the County
are all approved through separate agreements that specify costs, so there are no fiscal impacts with
the approval of the 2015 General Services Agreement. Additionally, the County has expanded the
liability protections in the General Services Agreement to include any County agent, which further
expands the liability protections to the County and cities that contract for specific services.
It is recommended that the City Council Adopt Resolution 2015 -XX approving the 2015 General
Services Agreement with the County of Los Angeles from July 1, 2015 through June 30, 2020;
authorize the Mayor to sign the agreement; and transmit four original signed copies of the agreement
along with a certified copy of the Resolution to the County of Los Angeles..
Prepared by
Anthony Santos
Sr. Management Analyst
Reviewed by:
Ryan 4cean
Deputy y Manager
Attachment:
1. Resolution 2015 -XX.
2. General Services Agreement.
3. County of Los Angeles letter dated January 22, 2015.
•_w Lr ..
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AUTHORIZING THE RENEWAL OF THE GENERAL SERVICES AGREEMENT WITH THE
COUNTY OF LOS ANGELES.
WHEREAS, the General Services Agreement between the City of Diamond Bar and the
County of Los Angeles is general in nature and simply provides authority to the County to provide
services as formally requested; and
WHEREAS, renewing the agreement does not authorize the expenditure of City funds for any
specific service; and
WHEREAS, any request for a specific service that requires expenditure of City funds would
require additional authorization; and
WHEREAS, services provided from the County to the City include many basic services such
as predatory animal control, county prosecutor's services, and a range of public works activities; and
WHEREAS, the renewal of this agreement would ensure the continuation of basic services
currently provided by the County and will leave Diamond Bar with the option of augmenting services
in the future.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Diamond Bar agrees to
renew the General Services Agreement with the County of Los Angeles and directs the following:
SECTION 1. That the City Council of the City of Diamond Bar shall adopt the Resolution and the
City Clerk shall certify to the adoption.
SECTION 2. That certified copies of the resolution be circulated to the following:
County of Los Angeles
PASSED, APPROVED, AND ADOPTED this 3rd day of February, 2015.
Steve Tye, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the
foregoing Resolution No. 2015- was duly and regularly passed and adopted by the City Council of
the City of Diamond Bar, California, at its regular meeting held on the 3rd day of February, 2015, by
the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Tommye A. Cribbins, City Clerk
GENERAL SERVICES AGREEMENT
THIS GENERAL SERVICES AGREEMENT ("Agreement'), dated for purposes of
reference only, June 1, 2015, is made by and between the County of Los Angeles,
hereinafter referred to as the "County", and the City of Diamond Bar, hereinafter
referred to as the "City."
RECITALS:
(a) The City is desirous of contracting with the County for the performance by its
appropriate officers and employees of City functions.
(b) The County is agreeable to performing such services on the terms and
conditions hereinafter set forth
(c) Such contracts are authorized and provided for by the provisions of Section
56'/2 of the Charter of the County of Los Angeles and Section 51300, et seq., of the
Government Code.
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. The County agrees, through its officers, agents and employees, to perform
those City functions, which are hereinafter provided for.
2. The City shall pay for such services as are provided under this Agreement
at rates to be determined by the County Auditor -Controller in accordance with the
policies and procedures established by the Board of Supervisors.
These rates shall be readjusted by the County Auditor -Controller annually
effective the first day of July of each year to reflect the cost of such service in
accordance with the policies and procedures for the determination of such rates as
adopted by the Board of Supervisors of County.
1 of 6
3. No County agent, officer or department shall perform for said City any
function not coming within the scope of the duties of such officer or department in
performing services for the County.
4. No service shall be performed hereunder unless the City shall have
available funds previously appropriated to cover the cost thereof.
5. No function or service shall be performed hereunder by any County agent,
officer or department unless such function or service shall have been requested in
writing by the City on order of the City Council thereof or such officer as it may
designate and approved by the Board of Supervisors of the County, or such officer as it
may designate, and each such service or function shall be performed at the times and
under circumstances which do not interfere with the performance of regular County
operations.
6. Whenever the County and City mutually agree as to the necessity for any
such County officer or department to maintain administrative headquarters in the City,
the City shall furnish at its own cost and expense all necessary office space, furniture,
and furnishings, office supplies, janitorial service, telephone, light, water, and other
utilities. In all instances where special supplies, stationery, notices, forms and the like
must be issued in the name of the City, the same shall be supplied by the City at its
expense.
It is expressly understood that in the event a local administrative office is
maintained in the City for any such County officer or department, such quarters may be
used by the County officer or department in connection with the performance of its
duties in territory outside the City and adjacent thereto provided, however, that the
performance of such outside duties shall not be at any additional cost to the City.
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7. All persons employed in the performance of such services and functions
for the City shall be County agent, officer or employee, and no City employee as such
shall be taken over by the County, and no person employed hereunder shall have any
City pension, civil service, or other status or right.
For the purpose of performing such services and functions, and for the
purpose of giving official status to the performance hereof, every County agent, officer
and employee engaged in performing any such service or function shall be deemed to
be an agent, officer or employee of said City while performing service for the City within
the scope of this agreement.
8. The City shall not be called upon to assume any liability for the direct
payment of any salary, wages or other compensation to any County personnel
performing services hereunder for the City, or any liability other than that provided for in
this agreement.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or sickness arising out of
his employment.
9. The parties hereto have executed an Assumption of Liability Agreement
approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity
Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of
these documents the City has signed later in time is currently in effect and hereby made
a part of and incorporated into this agreement as set out in full herein. In the event that
the Board of Supervisors later approves a revised Joint Indemnity Agreement and the
City executes the revised agreement, the subsequent agreement as of its effective date
shall supersede the agreement previously in effect between the parties hereto.
3of6
10. Each County agent, officer or department performing any service for the
City provided for herein shall keep reasonably itemized and in detail work or job records
covering the cost of all services performed, including salary, wages and other
compensation for labor; supervision and planning, plus overhead, the reasonable rental
value of all County -owned machinery and equipment, rental paid for all rented
machinery or equipment, together with the cost of an operator thereof when furnished
with said machinery or equipment, the cost of all machinery and supplies furnished by
the County, reasonable handling charges, and all additional items of expense incidental
to the performance of such function or service.
11. All work done hereunder is subject to the limitations of the provisions of
Section 23008 of the Government Code, and in accordance therewith, before any work
is done or services rendered pursuant hereto, an amount equal to the cost or an amount
10% in excess of the estimated cost must be reserved by the City from its funds to
insure payment for work, services or materials provided hereunder.
12.. The County shall render to the City at the close of each calendar month an
itemized invoice which covers all services performed during said month, and the City
shall pay County therefore within thirty (30) days after date of said invoice.
If such payment is not delivered to the County office which is described on said
invoice within thirty (30) days after the date of the invoice, the County is entitled to
recover interest thereon. Said interest shall be at the rate of seven (7) percent per
annum or any portion thereof calculated from the last day of the month in which the
services were performed.
13. Notwithstanding the provisions of Government Code Section 907, if such
payment is not delivered to the County office which is described on said invoice within
4 of 6
thirty (30) days after the date of the invoice, the County may satisfy such indebtedness,
including interest thereon, from any funds of any such City on deposit with the County
without giving further notice to said City of County's intention to do so.
14. This Agreement shall become effective on the date herein -above first
mentioned and shall run for a period ending June 30, 2020, and at the option of the City
Council of the City, with the consent of the Board of Supervisors of County, shall be
renewable thereafter for an additional period of not to exceed five (5) years.
15. In the event the City desires to renew this Agreement for said five-year
period, the City Council shall not later than the last day of May 2020, notify the Board of
Supervisors of County that it wishes to renew the same, whereupon the Board of
Supervisors, not later than the last day of June 2020, shall notify the City Council in
writing of its willingness to accept such renewal. Otherwise such Agreement shall finally
terminate at the end of the aforedescribed period.
Notwithstanding the provisions of this paragraph herein -above set forth, the
County may terminate this Agreement at any time by giving thirty (30) days' prior written
notice to the City. The City may terminate this Agreement as of the first day of July of
any year upon thirty (30) days' prior written notice to the County.
16. This Agreement is designed to cover miscellaneous and sundry services
which may be supplied by the County of Los Angeles and the various departments
thereof. In the event there now exists or there is hereafter adopted a specific contract
between the City and the County with respect to specific services, such contract with
respect to specific services shall be controlling as to the duties and obligations of the
parties anything herein to the contrary notwithstanding, unless such special contract
adopts the provisions hereof by reference.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed by their duly authorized officers.
Executed this day of 2015.
ATTEST:
City Clerk
Deputy
ATTEST:
PATRICK OGAWA
Acting Executive Officer/Clerk
of the Board of Supervisors
2
Deputy
APPROVED AS TO FORM:
MARK J SALADINO
County Counsel
go
Deputy
6of6
The City of Diamond Bar,
0
Mayor
THE COUNTY OF LOS ANGELES
0
Mayor of the Board
CITY COUNCIL
Agenda #7. 1
Meeting Date: February 3, 2015
AGENDA REPORT
TO: Honorable Mayor and Me ers of the City Council
VIA: James DeStefano, City
TITLE: An Interim Ordinance of the ity of Diamond Bar pursuant to Government
Code Section 65858 extending Ordinance No. 02(2015) temporarily
prohibiting the establishment, expansion or relocation of massage
establishments Citywide and declaring the urgency thereof.
RECOMMENDATION:
Adopt.
FISCAL IMPACT:
None.
BACKGROUND/DISCUSSION:
On January 6, 2015, the City Council adopted Interim Urgency Ordinance No. XX(2015),
prohibiting the establishment, expansion or relocation of massage establishments Citywide
for a period of 45 days. The interim urgency ordinance was adopted to allow staff to study
AB 1147, and draft amendments to the Diamond Bar Municipal Code pertaining to the
regulation of massage establishments that are consistent with AB 1147.
To provide staff with additional time to study this matter, and then prepare new permanent
regulations and update the zoning ordinance for adoption by the City Council, staff
recommends that the City Council extend the Interim Urgency Ordinance for an additional 10
months and 15 days as permitted under Government Code Section 65858.
CONFORMANCE WITH GOVERNMENT CODE SECTION 65858:
California Government Code Section 65858(d) states, "(t)en days prior to the expiration of
(an) interim ordinance or any extension, the legislative body shall issue a written report
describing the measures taken to alleviate the condition which led to the adoption of the
ordinance." Publication of this staff report satisfies this Government Code requirement.
ENVIRONMENTAL REVIEW:
The City has determined that the adoption of the Urgency Ordinance is Categorically Exempt
in accordance to the 1970 California Environmental Quality Act (CEQA), Section 15061(b)(3)
(No Potential for Causing Significant Effect on the Environment) and 15308 (Actions by
Regulatory Agencies for Protection of the Environment). Therefore no further environmental
review is required.
NOTICE OF PUBLIC HEARING:
Notice for this hearing was published in the Inland Valley Daily Tribune and San Gabriel
Valley Tribune newspapers on January 23, 2015, in a 1/8 page display. Pursuant to Planning
and Zoning Law Government Code Section 65091(a)(4), if the number of property owners to
whom a public hearing notice would be mailed is greater than 1,000, a local agency may
provide notice by placing a display advertisement of at least 1/8 page in one newspaper of
general circulation. A copy of the public notice was also posted at the City's three designated
PREPARED BY: REVIEWED BY:
Gra e S. Lee
Senior Planner
Attachment:
1. Ordinance No. )(X(2015)
2. Ordinance No. 02(2015)
Greg Gubman, AICP
Community Development Director
Interim Urgency Ordinance Extension—Massage Moratorium Page 2
Attachment 1
ORDINANCE NO. XX (2015)
AN ORDINANCE OF THE CITY OF DIAMOND BAR EXTENDING ORDINANCE NO.
02(2015) PROHIBITING THE ISSUANCE OF LAND USE PERMITS OR BUSINESS
LICENSES FOR ESTABLISHMENT, EXPANSION OR RELOCATION OF MASSAGE
ESTABLISHMENTS CITYWIDE IN ACCORDANCE WITH THE PROVISIONS OF
GOVERNMENT CODE SECTION 65858.
The City Council of the City of Diamond Bar does hereby ordain as follows:
SECTION 1. Moratorium Extended. Ordinance No. 02 (2015), adopted January 6,
2015, is hereby extended for 10 months and 15 days.
SECTION 2. Purpose and Findings: Urgency. Since the enactment of SB 731
and AB 619, jurisdictions have seen an increase in the number of massage establishments
as a whole, as well as an increase in illicit massage establishments which engage in
prostitution and human trafficking. Diamond Bar saw its number of massage
establishments increase from four to 15. Moreover, the City was compelled to permit at
least seven massage establishments to open simply on the basis that the owners and/or
massage technicians were CAMTC certified. In light of the enforcement issues
encountered in other jurisdictions where the number of massage establishments have
dramatically increased, illegal activity may also be occurring in some of Diamond Bar's
massage establishments.
In response to the rapid proliferation of massage establishments and the impacts
directly associated with them, cities, counties, and elected representatives, law
enforcement agencies and the League of California Cities successfully advocated for more
carefully crafted legislation. On September 18, 2014, the Governor signed into law AB
1147 (Bonilla), which, upon its effective date of January 1, 2015, restores significant local
land use authority over massage establishments by removing SB 731 and AB 619's broad
state preemption of local massage ordinances and gives local governments greater
authority to enact reasonable regulations to manage massage establishments in the best
interests of the individual community, including restoring authority to impose regulations on
massage establishments that do not apply to other professional service providers.
The City is currently studying this matter to draft amendments to the Diamond Bar
Municipal Code pertaining to the regulation of massage establishments that are consistent
with AB 1147 in a manner that protects the health, safety and general welfare of all
persons from the negative effects that illicit massage establishments impose on
communities. Due to the time required to prepare and adopt these new regulations and
update the zoning ordinance, this Ordinance is intended to place an interim prohibition on
the establishment, expansion or relocation of massage establishments Citywide as of the
date of adoption hereof until new permanent regulations are prepared and adopted by the
City Council.
SECTION 3. Land Use Permits and Business Licenses Prohibited. The
issuance of land use permits and business licenses for establishment, expansion or
Page 1 of 3
relocation of massage establishments Citywide is hereby prohibited. Notwithstanding any
provision of the Diamond Bar Municipal Code to the contrary, no zoning permits or
approvals, business licenses for any massage establishments shall be approved or issued
Citywide during the pendency of this Ordinance or any extension thereof.
SECTION 4. Penalties. Violation of any provision of this Ordinance shall constitute
a misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment
in County jail for not to exceed six (6) months, or by both such fine and imprisonment.
Each and every day such a violation exists shall constitute a separate and distinct violation
of this Ordinance. In addition to the foregoing, any violation of this Ordinance shall
constitute a public nuisance and shall be subject to abatement as provided by all
applicable provisions of law.
SECTION 5. Severability. If any part or provision of this Ordinance or the
application to any person or circumstance is held invalid, the remainder of this Ordinance,
including the application of such part of provision to other persons or circumstances, shall
not be affected and shall continue in full force and effect. To this end, the provisions of this
Ordinance are severable.
SECTION 6. Conflicting Laws. For the term of this Ordinance, or any extension
thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any
other City code, ordinance, resolution or policy.
SECTION 7. California Environmental Quality Act Finding. This Urgency
Ordinance is not subject to the California Environmental Quality Act ("CEQA") because this
ordinance is covered by the general rule that CEQA applies only to projects that have the
potential for causing a significant effect on the environment (Section 15061 (b)(3) of the
CEQA Guidelines); moreover, this Ordinance is also exempt from CEQA pursuant to
Section 15308 of the CEQA Guidelines (Actions by Regulatory Agencies for Protection of
the Environment).
PASSED, APPROVED AND ADOPTED this 31d day of February 3, 2015.
re33
Steve Tye, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Urgency Ordinance was duly introduced, passed, and adopted by the City
Council of the City of Diamond Bar, at a regular meeting of the City Council held on the
3rd day of January 2015, by the following vote:
AYES: Council Member:
NOES: Council Member:
Page 2 of 3
ABSTAIN: Council Member:
ABSENT: Council Member:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
Page 3 of 3
Attachment 2
AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR
PURSUANT TO GOVERNMENT CODE SECTION 65858 TEMPORARILY
PROHIBITING THE ESTABLISHMENT, EXPANSION OR RELOCATION
OF MASSAGE ESTABLISHMENTS CITYWIDE AND DECLARING THE
URGENCY THEREOF.
The City Council of the City of Diamond Bar does hereby ordain as follows:
SECTION 1. This Interim Urgency Ordinance is adopted pursuant to Section 65858 of
the California Government Code and is for the immediate preservation of the public
health, safety, and welfare.
SECTION 2. Purpose and findings. The City Council of the City of Diamond Bar hereby
by finds, determines, and declares this Interim Urgency Ordinance is necessary for the
following reasons:
A. On January 1, 2009, California Senate Bill 731 ("SB 731") was enacted,
adding Sections 4600 et seq. to the Business and Professions Code. The League of
California Cities described the intent of SB 731 to be an effort "to professionalize the
(massage) industry by creating uniform standards for massage practitioners and
therapists, with the idea that the massage industry should be treated 'no better and no
worse' than any other professional service provider."
B. SB 731 established a voluntary certification process for massage
professionals, provided for the creation of a new non-profit corporation, the California
Massage Therapy Council ("CAMTC"), to administer the certification process, and
restricted local control of massage establishments.
C. In 2011, California Assembly Bill 619 ("AB 619") amended Section 6412 of
the Business and Professions Code to further restrict local agencies' ability to regulate
and restrict massage establishments.
D. Under specified circumstances, SB 731, as amended by AB 619,
preempted cities and counties from imposing many local land use controls pertaining to
the regulation of massage establishments by transferring the local regulation of massage
establishments and practitioners to CAMTC. More precisely, these laws mandated that
a local agency's regulation of massage establishments "shall be no different than the
requirements that are uniformly applied to all other individuals and businesses providing
professional services," provided that such massage establishments (1) are owned by
CAMTC-certified massage professionals; or (2) employ only CAMTC-certified massage
professionals. In doing so, SB 731 and AB 619 prohibited cities and counties from
imposing regulations on massage establishments operating under the auspices of
CAMTC certification which were more restrictive than those imposed on medical
practitioners, attorneys, insurance agents, real estate agents, financial planners, or any
other type of professional service provider.
Page 1 of 4
E. Since the enactment of SB 731 and AB 619, jurisdictions have seen an
increase in the number of massage establishments as a whole, as well as an increase in
illicit massage establishments which engage in prostitution and human trafficking. The
increase in such illicit activity is largely due to the requirement that massage
establishments not be regulated more strictly than any other land use that provides
professional services, as well as fundamental flaws in CAMTC's organizational structure,
certification criteria and enforcement practices.
F. Since the enactment of SB 731, the number of massage establishments in
the City of Diamond Bar has increased by more than 250%, and the City was compelled
to permit at least seven massage establishments to open simply on the basis that the
owners and/or massage technicians were CAMTC certified.
G. In light of the enforcement issues encountered in other jurisdictions where
the number of massage establishments have dramatically increased, illegal activity may
also be occurring in some of Diamond Bar's massage establishments.
H. The presence of illicit massage establishments changes the character of
neighborhoods, causes blight, and impacts the local economy, as legitimate businesses
refuse to operate locate next door to such uses.
I. Illicit massage establishments threaten the public health, safety and welfare
in that they operate as fronts for prostitution and potentially human trafficking operations.
J. On September 18, 2014, the Governor signed into law Assembly Bill 1147
("AB 1147"), which, upon its effective date of January 1, 2015, restored significant local
land use authority over massage establishments by removing SB 731's broad state
preemption of local massage ordinances and giving local governments greater authority
to enact reasonable regulations to manage massage establishments in the best interests
of the individual community, including restoring the authority to impose regulations on
massage establishments that do not apply to other professional service providers. AB
1147 further mandates significant reforms to the organization and composition of the
CAMTC Board commencing July 1, 2015.
K. The City desires to amend the Diamond Bar Municipal Code by adopting
new zoning, land use and business licensing regulations that are consistent with the
provisions of AB 1147 in order to protect the health, safety and general welfare of all
persons from the negative effects illicit massage establishments impose on the
community. In order to maintain the status quo and to prevent the further proliferation of
illicit massage establishments in the City during the time needed to complete the
necessary studies and adopt appropriate regulations, this Ordinance shall prohibit the
establishment of new massage establishments or the relocation or expansion of existing
massage establishments as of the date of adoption hereof until new permanent
regulations are prepared and adopted by the City Council.
Page 2 of 4
SECTION 3. The issuance of land use entitlements, building permits, business
licenses, or other applicable approvals, license, prmits, or other entitlements for the
establishment of new massage establishments or the expansion or relocation of existing
massage establishments is hereby prohibited during the pendency of this Ordinance or
any extension thereof. For the purpose of this Ordinance, the term "massage
establishment' shall have the same meaning as set forth in Section 5.08.070(b)(3) of the
Diamond Bar Municipal Code.
SECTION 4. Severability. If any part or provision of this Ordinance or the
application to any person or circumstance is held invalid, the remainder of this Ordinance,
including the application of such part of provision to other persons or circumstances, shall
not be affected and shall continue in full force and effect. To this end, the provisions of
this Ordinance are severable.
SECTION 5. Urgency. Based on the findings set forth in Section 1 hereof, the
issuance of land use entitlements or business licenses for new massage establishments
or the expansion or relocation of existing massage establishments poses a current and
immediate threat to the public health, safety and welfare. The City desires to amend the
Diamond Bar Municipal Code by adopting new zoning, land use and business licensing
regulations that are consistent with the provisions of AB 1147 in order to protect the
health, safety and general welfare of all persons from the negative effects illicit massage
establishments impose on the community. Pending completion of the necessary studies
and adoption of appropriate regulations, it is necessary for the immediate preservation of
the public health, safety and welfare that this Ordinance take effect immediately in order
that new massage establishments are not established, and existing massage
establishments are not expanded or relocated, in a manner inconsistent with the new
regulations and requirements applicable thereto that the City intends to study and enact.
This Ordinance is adopted pursuant to California Government Code Section 65858 and
shall take effect immediately upon adoption by a four-fifths vote of the City Council. This
ordinance shall be in full force and effect for a period of forty-five (45) days from the date
of its adoption unless extended by the City Council in accordance with the provisions of
California Government Code Section 65858.
SECTION 6. Conflicting Laws. For the term of this Ordinance, or any extension
thereof, the provisions of this Ordinance shall govern over any conflicting provisions of
any other City code, ordinance, resolution or policy.
SECTION 7. This Urgency Ordinance is not subject to the California
Environmental Quality Act ("CEQA") because the proposed code amendment will not
result in a direct or reasonably foreseeable indirect physical change in the environment
(Section 15060(c)(2) of the CEQA Guidelines) and this ordinance is covered by the
general rule that CEQA applies only to projects that have the potential for causing a
significant effect on the environment (Section 15061 (b)(3) of the CEQA Guidelines).
Page 3 of 4
PASSED, APPROVED AND ADOPTED this 6th day of January, 2015.
L Z—
Steve Tye, Mayori
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was duly introduced, passed, and adopted by the City Council of
the City of Diamond Bar, at a regular meeting of the City Council held on the 6th day of
January, 2015, by the following vote:
AYES: Council Member: Herrera, Lin, Tanaka, MPT/Lyons, M/Tye
NOES: Council Member: None
ABSTAIN: Council Member: None
ABSENT: Council Member: None
Tommye (;ribbins, City Clerk
City of Diamond Bar
Page 4 of 4
Agenda # 8,1 Amended
Meeting Date: February 3, 2015
CITY COUNCIL AGENDA REPORT
7859
TO: Honorable Mayor and Members of the City Council
r;
FROM: James DeStefano, City Ma er,
j
TITLE: Resolution No. 2015 -XX approving Fiscal Year 2014-2015 Budget Amendment.
RECOMMENDATION:
m•
BACKGROUND:
The City Council adopted Resolution No. 2014-17 on May 20, 2014 approving the FY14-15 Municipal
Budget. The City Council has approved additional appropriations as they have occurred throughout
the year. It is City policy for staff and the City Council to periodically review the annual budget and
make adjustment as deemed necessary.
DISCUSSION:
The City's current adjusted General Fund Budget for FY14-15 shows anticipated resources of
$25,759,805. It is recommended that the resource estimate be increased by $586,208 to
$26,346,013. The current approved General Fund appropriations budget equals $24,934,804. It is
recommended that this budget be increased by $299,750 to $25,234,554. In addition, the use of fund
balance reserves in the amount of $6,000 are being appropriated due to a slight increase in
Economic Development costs. These recommended changes in the General Fund estimated
resources and appropriations will result in an estimated $17,209,077 in General Fund fund balance at
the end of the fiscal year. This estimated fund balance is up from $16,979,519 in the 2014/15
adopted budget.
Unreserved Fund Balance @ Beg of FY
Less Uses of Unreserved Fund Bal
Estimated Unreserved Fund Bal @ End of FY
General Fund Revenues:
$18,396,688
$18,396,688
(2293,070) (6,000) (2,299.070)
$16,928,619 $280,458 $17,209,077
When the FY14-15 Budget was adopted, careful consideration went into the preparation of the
revenue estimates. The economy has continued to improve during the last year with unemployment
rates beginning to come down and consumer spending continuing to rise. The housing market has
also been steadily improving. Nearly all categories of revenues are showing growth. In preparation
for the mid -year budget review, staff spent a considerable amount of time examining the City's
revenues to ensure valid revenue estimates in this time of economic recovery.
Property Taxes – As the housing market has continued to improve, prices have gone back up
and properties are being sold again, this category of revenue has been has been adjusted
upward by $106,818.
Other Taxes – Included in the "Other Taxes" category are Sales Tax, Transient Occupancy Tax,
Property Transfer Tax and Franchise Tax. This category of revenue has been adjusted down by
$176,796, due primarily to the recent, dramatic decrease in gasoline prices. Due to the heavy
saturation of gas stations in the City, this revenue source will be closely monitored in the coming
months for further adjustments.
• State Subventions — Property Tax In Lieu of Vehicle License Fees is being increased by
$188,056 based on actual collections received in January 2014.
Fines & Forfeitures – Included in this category is Vehicle Code Fines, Municipal Code Fines,
False Alarm Fees and Parking Fines. This category of revenue has been adjusted upward by
$8,000 which is an increase in Impound Fees ($3,000) and an increase in False Alarm Fees
($5,000) due to the implementation of a new program aimed at better allocating Sheriff's
Department resources.
Current Service Charges – This category includes Planning, Building and Engineering fees, as
well as, Recreation fees. It is recommended that the revenue projections be increased by
$457,370 based primarily on significant increases in permit volume in both the Planning and
Building departments due to the Willow Heights housing project.
W
Current Budget
Amendment
Adjusted Budget
Resources
Annual Revenue
$23,634,803
$592,208
$24,227,011
Use of Fund Balance Reserve
2,125,002
(6,000)
2,119 002
Total Resources
$25,759,805
$586,208
$26,346,013
Total Appropriations
24,934,804
299,750
25,234,554
Impact to Fund Balance
$825,001
$286,458
$1,111,459
Unreserved Fund Balance @ Beg of FY
Less Uses of Unreserved Fund Bal
Estimated Unreserved Fund Bal @ End of FY
General Fund Revenues:
$18,396,688
$18,396,688
(2293,070) (6,000) (2,299.070)
$16,928,619 $280,458 $17,209,077
When the FY14-15 Budget was adopted, careful consideration went into the preparation of the
revenue estimates. The economy has continued to improve during the last year with unemployment
rates beginning to come down and consumer spending continuing to rise. The housing market has
also been steadily improving. Nearly all categories of revenues are showing growth. In preparation
for the mid -year budget review, staff spent a considerable amount of time examining the City's
revenues to ensure valid revenue estimates in this time of economic recovery.
Property Taxes – As the housing market has continued to improve, prices have gone back up
and properties are being sold again, this category of revenue has been has been adjusted
upward by $106,818.
Other Taxes – Included in the "Other Taxes" category are Sales Tax, Transient Occupancy Tax,
Property Transfer Tax and Franchise Tax. This category of revenue has been adjusted down by
$176,796, due primarily to the recent, dramatic decrease in gasoline prices. Due to the heavy
saturation of gas stations in the City, this revenue source will be closely monitored in the coming
months for further adjustments.
• State Subventions — Property Tax In Lieu of Vehicle License Fees is being increased by
$188,056 based on actual collections received in January 2014.
Fines & Forfeitures – Included in this category is Vehicle Code Fines, Municipal Code Fines,
False Alarm Fees and Parking Fines. This category of revenue has been adjusted upward by
$8,000 which is an increase in Impound Fees ($3,000) and an increase in False Alarm Fees
($5,000) due to the implementation of a new program aimed at better allocating Sheriff's
Department resources.
Current Service Charges – This category includes Planning, Building and Engineering fees, as
well as, Recreation fees. It is recommended that the revenue projections be increased by
$457,370 based primarily on significant increases in permit volume in both the Planning and
Building departments due to the Willow Heights housing project.
W
• Use of Money and Property — This category is being increased by $57,250. Investment income is
being increased due to better than expected yields on investments and realized gains on
investments sold.
• The changes in revenue estimates are outlined in Exhibit A.
General Fund Appropriations:
When the budget was adopted in May 2014 the General Fund appropriations equaled $24,434,179,
which included the use of Fund Balance reserves ($2,125,002), for Economic Development, Capital
Improvement Projects, the construction of a structure to house the emergency generator, the
updating of the General Plan, the implementation of a document scanning system, the removal of
Parkway Curbs, and the subsidy to the three Lighting and Landscape Districts. Prior to these mid-
year budget amendments, the City Council had authorized carryovers and additional appropriations in
the amount of $500,625 for a total of $24,934,804. These additional appropriations consisted
primarily of:
Additional funding for the document scanning system $ 100,000
Economic Development - Professional Services (carryovers) $ 83,928
Public Works - Consultant Services (carryovers) $ 131,584
Miscellaneous budget carryovers/adjustments $ 185,113
$ 500,625
The following are the highlights of the changes in the General Fund appropriations:
• City Attorney — These costs are tracking lower than originally anticipated so this budget has been
adjusted downward by $45,000.
• Safety Program —This is anew program created to track costs of training & equipment purchased
related to the recommendations set forth by the California Joint Powers Insurance Authority, which
is the City's insurance provider.
• Information Systems —This division's budget has been increased by $10,000 due primarily to the
reallocation of salary expense from the Proposition A Fund to the General Fund.
• Civic Center- This budget has been increased by $21,350 for maintenance on the Windmill
($3,000), additional costs for the generator enclosure ($7,800) and the City Hall branding artwork
project ($10,550).
• Building & Safety — This budget has been increased by $47,150 primarily due to increase contract
services costs related to increased permit volume. These costs are offset by an increase in
building permit revenue in the amount of $118,139.
• Diamond Bar Center — The Diamond Bar Center budget has been increased by $15,600 due to an
increase in utility costs.
• Public Works Administration —Appropriations have been decreased by $9,888 due to salary
savings for the Associate Engineer hired in September.
• Engineering — Appropriations have been decreased by $29,663 primarily due to salary savings for
the Associate Engineer hired in September.
• Road Maintenance — Appropriations in the amount of $105,000 for vegetation control have been
transferred from this department to the Landscape Maintenance department.
• Transfer out — It is estimated that the City will realize a savings in the Sheriff's Department budget
in the amount of $250,000 which will be transferred to the Law Enforcement Reserve Fund in
order to help fund any future increases to the Sheriff's Department contract.
There are brief explanations of all of the adjustments to the General Fund appropriations beginning
on page 13 of Exhibit A.
Special Revenue and Internal Service Funds:
Law Enforcement Reserve Fund
As mentioned above, it is estimated that there will be a savings in the Sheriff's Department budget of
approximately $250,000. After the transfer, this fund will have an approximate fund balance at June
30, 2015 of $922,000 to use for increased law enforcement costs in future years.
Proposition A Fund
Investment earnings are being reduced by $4,700 due to a lower fund balance. Additionally, salary
costs for certain staff members are being reallocated to the Proposition C Fund in order to more
closely match their costs with their duties.
Proposition C Fund
The Proposition C Fund appropriations are being decreased by $100,000 as a conservative savings
since implementing the new Dial -A -Cab program guidelines in December 2014.
Integrated Waste Management Fund
Transfers out of this fund are being increased in order to transfer out any remaining fund balances
associated with the Used Oil Grant and the Beverage Recycling Grant. Both of these grants are now
being tracked in their own respective funds.
Traffic Improvement Fund
Traffic Mitigation fees are being increased by $19,000 based on revenue received to date. Interest
revenue is also being increased by $3,000.
Sewer Mitigation Fund
Sewer Fees are being increased by $75,000 based on revenue received to date.
Prop A — Safe Parks Fund
Prop A Safe Parks revenue is for the reimbursement of expenses incurred during the year. This
revenue is being increased by $247,680 to account for amounts received for outstanding items from
FY 13/14 and for anticipated receipts for expenses incurred during the current year.
Used Motor Oil Grant
As mentioned above, this source of funds used to be part of the Integrated Waste Management Fund.
Grant funds are being carried over ($16,021) and additional expenditures are being requested based
on program needs.
Beverage Container Recycling Grant
As mentioned above, this source of funds used to be part of the Integrated Waste Management Fund.
Grant funds are being carried over ($24,443) and additional expenditures are being requested based
on program needs.
Equipment Replacement Fund
The equipment replacement fund is being increased by $15,000 for higher depreciation costs.
FINANCIAL IMPACT:
General Fund
The Mid -Year Budget Amendment includes an increase in estimated revenue for the General Fund
in the amount of $',� $586,208 and an increase in General Fund appropriations in the amount
of $299;750 which is outlined in Exhibit A.
Special Revenue and Internal Service Funds
Changes to the other funds are outlined in Exhibit A.
The following is a brief recap of the changes:
Revenue
Appropriations Fund Bal
Increase/
Increase/ Net Increase
(Decrease)
(Decrease) (Decrease)
Special Revenue Funds
Law Enforcement Reserve
$ 251,500 $
$
251,500
General Plan Revision
4,000
4,000
Gas Tax
2,500
2,500
Proposition A
(4,700)
(10,058)
5,358
Proposition C
(89,942)
89,942
Integrated Waste Management
-
40,464
(40,464)
Traffic Improvement
22,000
22,000
Sewer Mitigation
75,500
-
75,500
SB821 Bikeway & Trails
35,703
-
35,703
MTA Grant
50
-
50
Prop A - Safe Parks Fund
247,680
-
247,680
PEG Fees
(700)
-
(700)
Used Motor Oil Grant
15,803
15,753
50
Beverage Container Recycling
24,393
23,756
637
Total Special Fund Changes $ 673,729 $ (20,027) $ 693,756
Internal Service Funds
Vehicle Replacement Fund
Equipment Replacement Fund
Building Facility & Maintenance Fd
Total Internal Srvc Funds Changes
General Fund Changes
Grand Totals
1,500 2,500
1,000 15,000
700 -
3,200 17,500
(1,000)
(14,000)
700
(14,300)
586,208 299,750 286,458
$1,263,137 $297223 $965,914
Overall the Mid Year Budget amendment proposes an increase in Estimated Revenue of $1,263,137
for all funds and an overall increase in Appropriations of $474,22-9 $297,223 for all funds.
PREPARED BY:
Dianna L. Honeywell
Finance Director
e
Finance Director
Attachments:
Resolution No. 2015 -XX Amending the FY 14-15 Budget
Exhibit A - Budget Worksheets
10
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING THE
FY14-15 MUNICIPAL BUDGET.
WHEREAS, the City Council has adopted Resolution No. 2014-17, A Resolution of the City
Council of the City of Diamond Bar approving and adopting a budget for the City of Diamond Bar for
the Fiscal Year commencing July 1, 2014 and ending June 30, 2015 including maintenance and
operations, special funds and capital improvements and appropriating funds for accounts departments,
divisions, object and purposes therein set forth (herein referred to as the 'Budget'); and
WHEREAS, the City Council may choose to amend the Budget from time to time throughout the
fiscal year; and
WHEREAS, an amendment to the FY 2014-15 Budget is attached as Exhibit A; and
WHEREAS, the Amendment has been presented to the City Council at a City Council meeting;
and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as
follows:
Section 1. The City Council hereby finds and determines that the FY14-15 Annual Budget be amended
as set forth in the attached Exhibit A.
Section 2. There are hereby appropriated for obligations and expenditures by the City Manager the
amounts shown on the attached Exhibit. All obligations and expenditures shall be incurred and made
in the manner provided by the provisions of State law and City ordinances and resolutions applicable
to purchasing and contracting.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of 2015.
Steve Tye, Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the day of 2015, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk of the
City of Diamond Bar
91
Exhibit A
CITY OF DIAMOND BAR
FY 2014-15
MID YEAR BUDGET AMENDMENT
GENERAL FUND
Estimated Resources
Property Taxes
Other Taxes
State Subventions
From Other Agencies
Fines & Forfeitures
Current Services & Charges
Use of Money & Property
Cost Reimbursements
Transfers -In Other Funds
Fund Balance Reserves
Appropriations
City Council
City Attorney
City Manager/City Clerk
Finance
Human Resources
Safety Program
Information Technology
General Government
Civic Center
Public Information
Economic Development
Law Enforcement
Volunteer Patrol
Fire
Animal Control
Emergency Preparedness
Community Dev/Planning
building & Safety
Neighborhood Improvement
Community Svcs Admin
Diamond Bar Center - Ops
Park Operations
Recreation
Public Works - Admin
Engineering
Road Maintenance
Landscape Maintenance
Transfer Out - Other Funds
Total Appropriations
Excess Resources over Approp
Fund Bal Reserves @ Beg of year
Available Resources
Uses of Fund Balance Reserves:
Economic Development
General Plan
Transfer Out - LLADS
Emergency Generator Housing
Document Scanning System
Residential & Collector Rehab #2
Residential & Collector Rehab N3
Grand Ave Enhancement
Peterson Park Parking Lot lmpr
Reagan Park Parking Lot Impr
Steep Canyon Trail Conn to Canyon
Dog Park Improvements
Transfer Out- PEG Fees
Parkway Curb Removal
City Hall Furniture
Est Fund Bal Reserves@ 6/30/15 17,597,312 (668,694) 16,928,618 280,458 17,209,076
Prevlous
Mid year
Adopted Budget
Ad'ustments
Current Budget
Amendment
Adi Budget
4,182,291
-
4,182,291
106,818
4,289,109
6,260,796
-
6,260,796
(175,796)
6,084,000
4,955,848
-
4,955,848
208,066
5,163,914
337,500
-
337,500
-
337,500
557,000
-
557,000
8,000
565,000
4,536,300
-
4,536,300
457,370
4,993,570
1,065,025
-
1,065,025
57,250
1,122,275
199,500
-
199,500
(80,500)
119,000
1,540,543
-
1,540,543
-
1,540,543
2,125,002
-
2,125,002
6,000
2,131,002
25,759,805
-
25,759,805
586,208
26,346,013
156,283
-
156,283
-
156,283
285,000
-
285,000
(45,000)
240,000
953,569
100,000
1,063,569
2,000
1,065,569
576,926
-
576,926
2,500
579,426
288,292
-
288,292
4,000
292,292
-
-
-
17,500
17,500
883,439
-
883,439
10,000
893,439
344,850
-
344,850
3,000
347,850
683,028
60,682
743,710
21,350
765,060
609,707
21,160
630,867
-
630,867
315,242
83,928
399,170
6,000
405,170
6,124,240
(910)
5,123,330
-
6,123,330
5,000
-
5,000
-
5,000
15,000
-
15,000
-
15,000
140,000
-
140,000
-
140,000
57,390
-
57,390
-
57,390
595,143
-
595,143
3,700
598,843
707,657
-
707,657
47,150
754,807
302,916
3,119
306,035
-
306,035
421,176
-
421,176
-
421,176
1,114,982
27,290
1,142,272
15,600
1,157,872
1,096,523
7,077
1,103,600
-
1,103,600
1,943,381
8,906
1,952,287
-
1,952,287
804,673
90,424
895,097
(9,888)
885,209
406,786
55,480
462,266
(29,163)
433,103
1,586,151
11,603
1,597,754
(104,000)
1,493,754
230,757
-
230,757
105,000
335,757
3,776,068
31,866
3,807,934
250,000
4,057,934
24,434,179
500,625
24,934,804
299,750
25,234,554
1,325,626
(500,625)
825,001
286,458
1,111,459
18,396, 688
18,396, 688
18,396,688
19,722,314
(500,625)
19,221,688
286,458
19,508,147
315,242
315,242
6,000
321,242
25,000
25,000
25,000
299,011
299,011
299,011
80,000
80,000
80,000
95,000
100,000
195,000
195,000
341,369
31,866
373,235
373,235
192,831
192,831
192,831
127,169
127,169
127,169
329,000
329,000
329,000
100,000
100,000
100,000
18,370
18,370
18,370
25,000
25,000
25,000
20,397
20,397
20,397
156,613
155,613
156,613
-
36,202
36,202
36,202
2,125,002
168,068
2,293,070
6,000
2,299,070
Est Fund Bal Reserves@ 6/30/15 17,597,312 (668,694) 16,928,618 280,458 17,209,076
Exhibit A
FY 2014-15
MID YEAR BUDGET AMENDMENT
GENERAL FUND REVENUES
-
-
Current
Account# Budget
Mid Year
Amendment
Adj Budget
Explanation
Property Taxes -
axesCurrentSecured
3,978,318
Current Se ure
001-30010
3,866,500
1111818
Increase FY 13/14 recd by 2%
Current Unsecured
001-30020
171,291 -
00 -
171,291
Supplemental Roll
001-30050
127,500
(15,000)!
Prior Year Property Taxes
001-30100
(15,000)'. -
Misc Property Tax
001-30020
2,000
-
2,000
Interest, Penalties & Delinq
001-30250
30,000
(5,000)
25,000
Based on actual
esti__
001-31010
-
001-31011920825
4,182,291
106,818
4,289,109
_..-... -_---
2,574,591
Other Taxes
Tx
2,751,971
(177,380),
Based on HdL Estimates
------ -- -
..ties_-
Sales Tax Comp Fund
--._
', (7,416)
75000
(30,000)
_-
913,409
875,000 0 'Tracking
Based on HdL Estimates
Ba a
'TransientOccu anc Tax
001-31200 1
800,000
1,438,000
350,000.
ahead of budget
Franchise Tax
001-31210
-3
001-31250
1,408,000
Change in est for Ti me Warner
Property TransferTax
(37,000):
311,000
- __-------- -
Tracking lower than expected
6,260,796
(176,796)
(5,000)
6,084,000
State Subventions
Homeowners Exemption
001-31340
35,000
-
30,000
Based on FY 13/14 actual
Vehicle In -Lieu
J
00141700
25,010
25,010
5,108,904
Based on actual rec'd
-Motor
VLF - Property Tax In Lieu
001-31701
4,920,848
188,056
Based on payment rec'd in Jan
�''
4,955,848
208,066 5,163,914
From Other Agencies
001-31900
Intergovt Revenue-Oth Cities
337,500 -
' 337,500
337,500 _......
...-
337,500
-_-... -_- --
305,000
_ties
Fines & Forfeitures
Vehicle Code Fines
001-32150
305,000
General Fines
001-32200
25,000
25,000
Municipal Code Fines
001-32210
5,000
5,000
Parking Fines
001-32230
200,000
-
3,000
200000
15,000
Tracking ahead of budget
Collected $8,500 by 12/2014
Impound _..
ound Fees
001-32250 12,000
001-32270 10,000
False Alarm Fees
5,000
15,000
Building
' 557,000
8,000
565,000
Fees
Building PermitFees
001-34110
573,863
(53,134),
34,693
520,729
____
69,051
Per estimated building activity
---__ ----
Per estimated building activity
-esti-
Plumbing Permit Fees
--
001-34120
001-34130
34,358
-----�
36,789
Electrical Permit Fees
---.
24,774
61,563
esti_ _-
Per estimated building activity
Mechanical Permit Fees
001-34140 24,348
__ -.
001-34200 64,024
34,435
58,783
Per estimated building activity
esti
Permit Issuance Fees
----
10,803
-- ----
74,827
- - --- _--
Per estimated building activity
Inspection Fees - Bldg
001-34250
001-34300
10,760
10,760
Per estimated building activity
Plan Check Fees - Bldg
444,366
63,217
507,583
Per estimated building activity
Pan F ee
001-34350
1
. 3,747
( )
3,170
1
I 0 Per estimated building activity
6,917,Per estimated building activity
SMIPFtion
Fees
Bldg Standards Admin
001-34355 1,304
952
2,256 Per estimated building activity
Waste Reduction Fees
--
001-34415
500
500 Per estimated building activity
- ties
1,209,270
118,139
--
1,327,409
f[I;
Exhibit A
FY 2014-15
MID YEAR BUDGET AMENDMENT
GENERAL FUND REVENUES
Account #
Current
Budget
Mid Year
Amendment Adj Budget
Explanation
Planning Fees
Current Planning Fees
001-34430
200,000
200,000
Willow Heights Dev Fee
001-34552
1,500,000
270,000 1,770,000
Revised building schedule
Willow Heights Pk Impr Fee
001-34554
384,615
69,231 453,846
Revised building schedule
Business License Fee
001-34560
22,000
22,000
Business License Late Fee
001-34561
3,000
3,000
2,109,615
339,231 2,448,846
Engineering Fees
'
Plan Check Fees - Eng
Permit Fees - Engineering
001-34610
001-34620
30,000
5,000
75,000
30,000
5,000
EncroachmentPermit
001-34630
75,000
60,000
25,000
Inspections - Engineering
001-34640
60,000
Soils/Misc Eng Fee
001-34650
25,000
Hauler Fees
001-34662
90,302
30,000
90,302
_.-_---ustrial
.Waste
Wast
Inde
001-34665
30,000
-----
Recreation Fees
_---
315,302 315,302
Community Activities
001-34720
88,475
66,441
88,475
SeniorActivities
001-34730
66,441
Athletic Programs
001-34740
104,399
104,399
FeePrograms
001-34760
262,798
262,798
''.Contract Classes
Special Event Fees
001-34780 275,000 275,000
001-34800 105,000 105,000.
902,113 - 902,113
(Total int tracking @ $227,320. GF
001-36100 127,000 36,700', 163,700 =72% of total
001-36120 - 11,000 .. 11,900 Based on actual to-date----
odateReturned
001-36600 225 - 225
001-36610 226,300 - 226,300
Use of Money and Property
Investment Earnings
Gain/Loss on Sale of Invest
ReturnedCheck Charge
Misc Rents & Concessions
DB Center Rental
001-36615
635,000
-
-
635,000
Facility Security
Heritage Park Building Rent
001-36618
001-36620
25,000
25,000
20,000
-
20,000
Parks & Fields Rent 001-36625
20,000
-
20,000
Sale of Assets
Proceeds from Sale
Film Permit Revenue
.City Store Sales
001-36630 500. 2,600
001-36635
001-36637 1,000
001-36640 - 200
001-36650 2,500 4,000
001-36660 500 250
001-36900 2,500 I 1,500
3,100
1,000
Assets sold at General Auction
'Based on actual
200
DB History Book sales
Printed Material Sales
6,500
Based on actual
Donations
Miscellaneous Revenue
750.
Based on actual
4,000
'Based on actual
1,059,525
57,250 1,116,775
11
Exhibit A
FY 2014-15
MIDYEAR BUDGET AMENDMENT
GENERAL FUND REVENUES
—
Mid Year
Adj Budget
_
Explanation
Account�ge�dmenti,
Current
--------
Cost Reimbursements
---�.
Cost Reimbursement
00136950
199,500
( (2,000) 500) 121,500
2,500
Anticipated legal cost recovery
,($107,000) + Misc other
------ -----
-- - —
-Prop Damage Reimb -,-
001-36800
5,000
Prop Damage Reimb
001-36810
500
500
-
-
205,000
. (80,500) 124,500
Interfund Transfers
Transferin-Law EnfFund
001-39012 200,000
200,000
Transfer In - Traffic Mit Fund
001-39116 -
Transfer ln Gas Tax Fund
001-39111 1,041,063
1,041,063
- .Transferin - Int Waste Mgmt
001-39115 59,698
59,698
130,320
109,462
Transfer In Safe Parks Fund
001-39123 130,320
Transfer In - COPS Fund
001-39126 109,462
1,540,543
'.. -
1,540,543
Total General Fund Revenue Adjustment
1 23,634,803
1 580,208
124,215,011
12
Exhibit A
FY 2014-15 ...... ......._
MID YEAR BUDGET AMENDMENT
GENERAL FUND APPROPRIATIONS
Account #
Current
Budget
Mid Year
Amendment I
Adj Budget
Explanation
-
City Council (4010)
Operating Supplies
Rental /Lease of Equip
41200 1;000
42130 700
(300)' 300
2 700000 Leased
on actual
Based on actual
.--
2,7001
-
2,700
- - --
City Attorney (4020) --- .-- --
_- --
General Legal Services
44020 135,000
(35,000)--
100,000
Based on actual
Special Legal Services
44021 25,000.
(16 0 )
15,000
Based on actual
Prof Svcs- Sp Lgl Code Enf
44023 125,000
-
125,000
-
----
---
--- 285,000
(45,000)
240,000
City Manager/City Clerk (4030)
Telephone
42125 -
2,000
2,000
CM/CC Cell & Fax
2,000
2,000
Finance (4050)
Re -allocate costs from Prop A
Based on actual
Salaries
40010
41200
360,693
2,000
10,000
1,000
370,693
3,000
Operating Supplies
Printing
42110
2,250
6,000
(1,000)
1,250
Travel -Conference
42330
(2,000)1,
4,000
Education&Training
42340
7,0501
(3,000)
4,050
3,750
Professional Services
44000
6,250
(2,500)
Finance Special Projects reduced
-
384,243
2,500
386,743
Human Resources (4060)
'Benefits Administration
40093
-
5,0005,000
(1,000)
Health Insurance
Admin/Unemployment Claims
Employee Recognition Pgm
42347
2,000
1,000
Moved to Dept. 4065
2,000
' 4,000
1 6,000
Safety Program (4065) - NEW
500
7,500
1,000
500
7,500
'Operating Supplies
41200
-
New Safety Program (JPIA)
1 New Safety Program (JPIA)
Tools, Equipment, PPE
-
Membership & Dues
42315
1,000
..New Safety Program (JPIA)
Publications
42320
500
500
New Safety Program (JPIA)
Meetings
42325
42340
-
-
1,000
1,000
New Safety Program (JPIA)
'.Education & Training
5,000
1 5,000
New Safety Program (JPIA)
'Employee Recog Program
42347
-
500 500
New Safety Program (JPIA)
Professional Services
44000
- 1,500 1,500
New Safety Program (JPIA)
--
- 17,500 17,500
13
Exhibit A
FY 2014-15
MIDYEAR BUDGET AMENDMENT
GENERAL FUND APPROPRIATIONS
--
-
I
Account #
-
Current
Budget
Midyear
Amendment
Adj Budget
Explanation
InformationSystems (4070)
Salaries
40010
319,625 10,000
329,625
Sick Leave/Vacation Payout higher
+ Re -allocate Costs from Prop A
-- -----
_
319,625
10,000
329,625
General Government (4090)
Operating Supplies
41200
16,000
3,000
19,000
Based on actual
',Printing
1
42110
13,000
3,000
16,000
Based on actual
Banking Char es
g --
Profanin lona r Services
42128
44000
10,50
105,800
145,300
,
(6,000
3,000),
13,500
99,800
148,300
Based on actual
Prop Tax Admin lower
--
-
Civic Center (4093)
-
MamtofGrounds/Bids
Capital Improvements
42210
46410
176,340
-- -
162,480
3,000
18,350.
21,350'
indmill Maintenance
179,34TAddI costs - generator enclosure
7,800)+ City Hall Branding
180,830 (Artwork Project ($10,550)
360,170 i
Economic Development (4096)
I
'
Salaries
40010
78,299
5,500
83,799
Sick Leave/Vacation Payout higher
Overtime
40020
-
500
500
Overtime not budgeted
--
78,299
6,000
84,299
Community Development Administration (5210)
-
.._.____
�Over Time Wages
40020
1,500
1,000
2,500
Additional overtime due to higher
caseloads
Professional Services
44000
3,500
2,700
6,200Temporary
staffing services
5,000
'�. 3,700
8,700
Building
& Safety (5220)
Travel -Conference
42330
Based on actual
-
1,500
45,650
1,500
CS -Building &Safety
45201 580,403
626,053
Increased Permit Volume/Offset
by increased revenue
580,403
47,150
627,553
Diamond Bar Center (5333)
Utilities 42126 80,000
'.. 15,600
95,600
Based on actual use
Miscellaneous Equip 46250 109,291
Capitallmprovements �.. 46410 51,100
109,291
51,100
-
240,391
15,600
255,991
14
Exhibit A
FY 2014-15
MID YEAR BUDGET AMENDMENT
GENERAL FUND APPROPRIATIONS
Account#
Current Mid Year
Budget Amendment) Adj Budget
Explanation
Recreation (5350)
Re -allocation
Membership/Dues
42315
2,115 (500) 1,615
Meetings
42325
1,350 500 1,850
Re -allocation
3,465 - 3,465
Public Works Admin (5510)
Salaries
40010 270,591 (9,888) 260,703
SalarySavings - Assoc Engineer
270,591 1 (9,888)1
260,703
Engineering (5551)
Salaries
40010
157,824 (29,663)',
128,161
SalarySavings - Assoc Engineer
Increased caseload
Overtime
40020
500 500
1,000
158,324 (29,163)
129,161
Road Maintenance(5554)
Overtime
40020
1,500 1,000
2,500
',Higher than anticipated OT
Vegetation Control
45508
105,000 (105,000)
-
Move to Landscape Maint(5558)
------� _
106,500
(104,000),
2,500
105,000
105,000
- ---
Move from Road Maint (5554)
Landscape Maintenance (5558)
-----
Vegetation Control
-- .
45508
-
105,000
105,000
Transfers
Transfer Out - Com Org Fd
49011
49012
15,000
-
250,000
15,000
250,000
Transfer Out - Law Enforce
Transfer Out - Park Dev Fund
49124
49250
384,615
1,687,605
384,615
Transfer Out -CIPFund
1,687,605
Transfer Out - Debt Svc
49370
848,406
848,406
Transfer Out -Self Ins
49510
49530
386,900
166,000
386,900
'
Transfer Out - Comp lEclup
166,000
Transfer Out - PEG Fees
Transfer Out- LLAD #38
49135
49138
- 20,397
99,237
20,397
99,237
Transfer Out -LLAD #39
49139
116,237
116,237
Transfer Out -LLAD #41
49141 102,077
3,826,474
102,077
250,000
4,076,474
Total Appropriation Change
6,747,135 299,750
7,046,885
------
15
Exhibit A
FY 2014-15
MID YEAR BUDGET AMENDMENT
SPECIAL FUNDS CHANGES
Current Mid Year
Account# Budget Amendment Adj Budget Explanation
Law Enforcement Reserve Fund (012)
Transfer In - General Fund
Earnings Investment
012-39001 -250
012-36100 �' 5,000
5,000
1,500
250,000
Sheriffs Contract saving
6,500
n Brest Kevenue
251,500 I
256,500
Transfer out - Law Enforc
250,000 250,000 '.Sheriffs
001-9915-49012
-
Contract saving
-
250,000
250,000
General Plan Revision Fund (015)
-
015-36100
Investment Earnings --
_.._.
- - - --_ _ - - 4,000
4,000
Interest Revenue- - -_--
4,000
Gas Tax (111)
'Interest Income 111-36100 __"'. 3,000 2,500
3,000 2,500
5,500 Interest Revenue ----
5,500
Proposition A Fund (112)
Investment Earnings
...
112-36100
L 8,200 -(4,700)
Based on 6 -mon actual_---
__...
3,500
8,200 (4,700)
3,500
Salaries Vacation 112-5553-40010 99,499 (7,350). 92,149 -
City Paid Benefits 112-5553-40070 1,834 (109) 1,725
Retierment Benefits 112-5553-40080 17,942 (1,325).. 16,617
Workers Comp Expense 112-5553-40083 873 (85) 788
Short/Long Term Disability 112-5553-40084 607 (44) 563 Change DCM, SMA & MA's
Medicare Expense 112-5553-40085 1,520 (110) 1,410 salaries from Prop A Fund to
,Cafeteria Benefits 112-5553-40090 19,215 (1,035) 18,180 Prop C Fund
141,490 (10,058)', 131,432
Proposition C Fund (113)
'Dial-A-Cab -113-5553-45529
Salarie5/Vacation
City Paid Benefits
-
113-5553-40010
575,000 (100,000)
128,958 7,350
1,599 109
23,254 1,325
475,000
Savings from progm redctn
-
Change DCM, SMA & MA's
.salaries from Prop A Fund to
'!Prop C Fund
136,308
1,708
24,579
113-5553-40070
;Retierment Benefits
Workers Comp Expense
113-5553-40080
113-5553-40083
2,376
787
85
44
2,461
---- 831
Short/Long Term Disability'.
113-5553-40084
Medicare Expense 113-5553-40085
Cafeteria Benefits - 113-5553-40090
1,870
' 16,590
110 1,980
1,035 17,925
750,734 (89,942)
660,792
Integrated Waste Management Fund (115)
Transfer out 115-9915-49160
iTransfer out 115-9915-49161
-
16,021 16,021 Used Oil Grt bal tsf-out
24,443 44,443 everage Grt bal tst-out --
40,464 60,464
20,000
- -
20,000
16
Exhibit A
FY 2014-15
MID YEAR BUDGET AMENDMENT
SPECIAL FUNDS CHANGES
Account#
Current
Budget
Mid Year
Amendment ��i Adj Budget
Explanation
Traffic Improvement Fund (116)
-
Traffic Mitigation -Engineering
116-34660
116-36100
154,730
2,obo
19,000
--- 3,000
173,730
5,000
Based on actual receipt
Investment Earnings
-
Based -on 6 --mon actual
156,730
22,000
1 178,730
---
Sewer Mitigation Fund (117)
Sewer Fees 117-34668 32,400 75,000
_.--
Investment Earnings 117-36100 - ''� 500
107,400 Based on actual receipt
-. - -
500 Interest Revenue
107,900
32,400. 75,500
SB821 Bikeway & Trails (TDA) (119)
SB821 Bikeways & Trails
119-31880
119-36100
90,115
250
35,853 ! 125,968
(150) ------- looj
Based on CIP expense
Investment Earnings --
Interest Revenue ------
90,365
35,703 126,068
MTA Grant (120)
Investment Earnings 120-36100
'.
- 50 50 Based on 6 -mon actual--
- 50 50
Prop A - Safe Parks Fund (123)
. Prop A - Safe Parks Act 123-31815 147,320
147,320
247,680 395,000
Based on Bob's estimate -
247,680 395,000
PEG Fees Fund (135)
- _...
Investment Earnings
__-_.... __.
1,000 '' (700) 300 .Based on 6 -mon actual
135-36100
1,000
(700)1, 300
Used Motor Oil Grant (160)
'.Used Motor Oil Grant 160-31870 16,021 (2 8) 15,753,FY14-15 gra nt anticipation
Transfer In - Waste Managemer 160-39115 - 16,021 16,021 Grant bal carryforward
Investment Earnings 160-36100 - 50 50 Interest revenue
16,021 15,803 31,824
Recycling Printing 160-5516-42110 3,000 2,7745 ,774 5,774 Based on exp projections
Recycling Advertising 160-5516-42115 8,021 5,979 14,000 Based on exp projections
Recycling Postage 160-5516-42120 1,000 2000, 3,000 Based on exp projections
Recycling Professional Svcs 160-5516-44000 2,000 5,000 7,000. Based on exp projections-
rojections
Recycling
Rec clin Contract Svcs 160-5516-45500 i 2,000
y g - 2,000 Based on exp projections
16,021 15,753 31,774
17
Exhibit A
FY 2014-15
MIDYEAR BUDGET AMENDMENT
SPECIAL FUNDS CHANGES
Current Mid Year
Account# Budget Amendment Adj Budget Explanation
Beverage Container Recycling Grant (161) -
Transfer In--- Waste Managemer 161-39115 20,000 24,443 44,443 'Grant bal carryforward
Investment Earnings 161-36100 206--, - (50) 150 Interest revenue
20,200 24,393 44,593
:Recycling -Operating - 00 Based on exp
i.O eratin Supplies lies 161-5516-41200 .. .2,244 1Q256 12,5projections -- -..-.
Recycling Printing 161-5516-42110 1,000 1,500 2,500 Based on exp projections
Recycling Advertising 161-5516-42115 2,000 3,000 5,000 Based on exp projections
Recycling Postage 161-5516-42120
Recycling Professional Svcs 161-5516-44000
500 500
8,0 8,500
00
1,000 ,Based
16,500
on exp projections
Based on exp projections
13,144
23,756
37,500
Equipment Replacement Fund (520)
Investment Earnings 520-36100 1,000
1,000,Depreciation Expenses 520-4090-42215 7,500
. 7,500
1,500
2,500 Based on 6 -mon actual
2,500
10,000 (Based on actual last year
-----
10,000
1,500
� 2,500
2,500
Computer Equip Replacement Fund (530)
Investment Earnings - 530-36100, 500 1,000
'
500 1,000
- --
1,500 Based on 6 -mon actual
1,500
Depreciation Expense 530-4070-42215
29,000 15,000
44,000 Basedon actual last year
44,000
29,000
15,000
Building Fac & Maint Fund (540)
Investment Earnings
540-36100 100
700
800
Based on -mon actual
100
700
800
Total revenue
Less: transfer -in
Net increase
676,929
(290,464)
386,465
Total expenditure 247,473.17
Less: transfer -out (290,464).
Net increase (42,991)'
-_-- -Net revenue/(expense)
429,456
0
CITY COUNCIL
Agenda # 8.2
Meeting Date: 2/3115
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana e
TITLE: Appointment to the Planning CorT mission to fill the
Jimmy Lin.
RECOMMENDATION:
Appoint.
FINANCIAL SUMMARY:
No Fiscal Impact.
BACKGROUND:
Unexpired Term of
Planning Commissioner Jimmy Lin was appointed to the position of City Council
Member on January 5, 2015 to fill the unexpired term of Assemblywoman Chang. At
that time C/Lin resigned his position on the Planning Commission immediately. During
the January 6, 2015 City Council Meeting, Mayor Tye announced the vacancy and
requested that interested parties submit applications. Staff then posted the vacancy.
M/Tye received 2 applications from the following candidates to fill the vacancy: Robert
Nishimura and Mahendra Garg.
During the February 3rd Council Meeting, Mayor Tye will announce the name of his
appointee and ask for approval of the appointment to fill the unexpired term.
PRE ARED BY..
Tommye' ribbins, City Clerk
REVIEWED Y:
Ryan M '1L1
L an, Deputy City Manager