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Home My WebLink About06/12/2014 Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING JUNE 12, 2014 CALL TO ORDER: Chair Mahlke called the meeting to order at 7:05 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive' Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice -Chair Carrera led the Pledge of Allegiance. ROLL CALL: Commissioners Ken Mok, Manisha Sulakhe, Vice Chair Ted Carrera, Chair Jen "Fred" Mahlke Also Present: Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer; Sterling Mosley, Assistant Engineer, and Marcy Hilario, Administrative Coordinator. Absent: Commissioner Ed Pechy was excused. I. APPROVAL OF MINUTES: A. Minutes of the April 10, 2014 Regular Meeting. C/Sulakhe moved, VC/Carrera seconded, to approve the Minutes of the April 10, 2014 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mok, Sulakhe, VC/Carrera, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Pechy PUBLIC COMMENTS: None ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: March, April and May 2014 2. Collisions: March, April and May 2014 3. Street Sweeping: March, April and May 2014 June 12, 2014 PAGE 2 T&T COMMISSION VC/Carrera moved, C/Mok seconded, to receive and file the Traffic Enforcement Update reports for March, April and May 2014. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mok, Sulakhe, VC/Carrera, Chair/Mahlke NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Pechy IV. OLD BUSINESS: None V. NEW BUSINESS: None V11. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: Chair/Mahlke asked how many accidents need.to occur in the same location in order for staff to review the situation. SCE/Young responded that there is no magic number, per se. Since Chair/Mahlke is bringing this to staff's attention, staff will work with the Sheriff's Department to bring up the traffic statistics for the past three to five years to determine what types of accidents have occurred and based on the data accumulated and studies, if appropriate, staff will make recommendations for remediation. Chair/Mahlke said one accident she witnessed involved a driver making a right -turn on red from Carpio Drive onto Golden Springs Drive. She was behind the par that got hit head-on and the debris hit her car. SCE[Your�g said staff would follow through and ask the City's Traffic Engineer to review the situation as well to determine whether there are any line -of -sight issues that need to be addressed. C/Mok commented that there is a lot of speeding by drivers headed east on Golden Springs Drive, especially when people are in 8 rush to get home. There is a lot of room between traffic signals which allows driv6rs to pick up their speed. C/Sulakhe agreed with the situation that it was difficult to make a right turn from Carpio Drive onto Golden Springs Drive. C/Sulakhe stated that on Grand Avenue, after Lavender Drive at the Stonegate Community, there is a very long wait to make both a right turn and left turn during the morning peak hours. She inquired about the feasibility of installing a traffic signal on Grand Avenue at Cahill Place. SCE/Young said staff will look into this matter as well. I. VC/Carrera asked if staff could get On overview of the tie-ins of the streets around the Willow Heights development (Site D) and timeline of the tie-ins to Diamond Bar Boulevard. SCE/Young said she would provide updates and, because of the size of June 12, 2014 PAGE 3 T&T COMMISSION, the project and impacts to the community, this project will be on the agenda going forward as an informational item. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Battery Backup Project AE/Malpica indicated that project plans and specifications were made available on May 26th for bid opening on June 9th.. On the bid opening date, staff received 10 proposals. The lowest bid was $131,138 submitted by Traffic Development Services, Inc. The Engineer's estimate was $140,000. After review of the contractor's bid proposal and references, it was determined that Traffic Development Services, Inc. is the 'lowest responsible bidder. Staff will recommend award of the contract to this contractor at the City Council's June 17th meeting with construction to begin July 2014 and completion by August 2014 (30 calendar days). This project involves installation of 14 new battery backup units along Diamond Bar Boulevard, Golden Springs Drive, Grand Avenue and Lemon Avenue. The new battery backup units will provide backup power service for up to five hours of normal operation and an additional four hours of red flash. B. NTMP — Castle Rock Road/Crooked Creek Drive Neighborhood AE/Malpica reported that project plans and specifications were made available on May 26th with bid opening on June 9th. Staff received two bids with the lowest bid in the amount of $29,366 submitted by Carvajal Trucking & Tractor, Inc. (CT&T). The Engineer's estimate was for $26,000 and after review it was determined that CT&T was the lowest responsible bidder. Staff anticipates Council award of contract on June 17th with construction to commence July 2014 and completion by August 2014 (30 calendar days). The scope of work includes tools such as three speed cushions along Castle Rock Road, two speed cushions along Gold Run Drive, speed limit signs throughout the neighborhood, .centerline striping, and edge -line parking on Gold Run Drive from Running Branch Road to Crooked Creek Drive. Staff anticipates these traffic calming tools will result in a reduction in traffic speed. Following staff's outreach effort, two property owners said they were pleased the speed cushions are being installed and wanted to make sure there would be no conflict with driveway ingress/egress. C. Diamond Bar Boulevard and Kiowa Crest Drive Median Modification Project AE/Mosley stated that the bid opening for this project was May 27th. Five bids were received with the lowest bid from Carvajal Trucking & Tractor, Inc. (CT&T) of $35,222.30. The Engineer's estimate for this project was $38,800. Following City Council award of contract on June 17th, construction will begin in early July. The scope of work includes modification of the northbound median on Diamond Bar Boulevard at Kiowa Crest Drive. C/Mok asked if this project June 12, 2014 PAGE 4 T&T COMMISSION will address a line -of -sight issue. AE/Mosley responded yes, this project will address the line -of -sight issue in both directions. C/Sulakhe asked if this was part of the Grand Avenue Beautification Project. AE/Mosely responded that this is a separate project. D. Morning Canyon Rehabilitation Project AE/Mosley reported that the plans and specifications are scheduled to be finalized within the next two weeks. Currently, the Engineer's estimate is slightly above $245,000. Staff is aiming for a bid opening of June 24th with a proposed award of contract to be scheduled for July 15th and construction commencing shortly thereafter. E. Lemon Avenue Interchange Project SCE/Young reported that this project remains in the right-of-way acquisitions phase which staff expects to be completed by the end of the calendar year. Thirteen properties (nine residential — four commercial) require either partial takes or temporary construction easements. Two of the nine residential properties have settled and accepted Caltrans offers for their partial take or temporary construction easement and two of the four commercial properties have accepted Caltrans offers. The others are scheduled to go to the CTC to begin condemnation proceedings. Subsequently, the CTC would have to move forward with filing lawsuits and condemning the properties. However, it is likely that once these property owners are served with the condemnation papers, they will continue to negotiate with Caltrans. Some property owners have counter offered and are in negotiations with Caltrans; however, to keep the project moving forward, condemnation proceedings. will move forward. Staff hopes for right-of-way certification by the end of December 2014, advertise the project shortly thereafter, and begin construction by mid -2015. F. Residential Area 2/Arterial Zone 1 Road Maintenance Project SCE/Young reported that this project was awarded to Hardy and Harper, Inc. on May 20th for a contract award of $1,797,000. SCE/Young is working with the contractor to schedule pre -construction meetings and get work started by the first of July. The contractor is obligated to complete the residential roadways prior to the beginning of school or construction hours will be limited. Since the Mountain Laurel Way, Chaparral Drive, and Maple Hill Drive neighborhood is one of the most congested school areas, staff will push the contractor to work on those areas first to make sure the project has moved out of the school areas before the start of the school year. G. Approved FY 2014-15 Capital Improvement Project and CIP Multi -Year Plan SCE/Young combined the 2014-15 and multi-year CIP items into one discussion and referred the Commissioners to the multi-year CIP packet to June 12, 2014 PAGE 5 T&T COMMISSION follow the presentation. The CIP Program Budget was approved by City Council on May 20th VC/Carrera asked if the Prop 42 funds were fixed or variable each year based on projects. SCE/Young explained that the Prop 42 funds are the gas tax funds and vary each year based on gas sales. Because of the decrease in gas tax in recent years due to the increase in electric vehicles and usage of public transit, there has been a significant reduction in funds coming to the City. Asa result, staff has made every attempt to be creative with other types of funds the City utilizes in order to protectthe City's General Funds. Accordingly, AB 2766 funds (for projects that can improve air quality) are being used for CIP projects where they were not previously used. That being said, NTMP and traffic signal upgrades warrant the use of the AB2766 funds and; therefore, will be moved into the CIP project budget. SCE/Young provided details of an upcoming project that would address areas throughout the City that experiences natural groundwater that seeps through the pavement and causes ponding in gutters and ramp areas. As an example, she referred to an area in front of City Hall at the crosswalk where the ADA ramp is located. C/Sulakhe asked if the groundwater Was contaminated. SCE/Young responded no. She explained that the water is pure spring water from the groundwater table that flows underground and into the storm drain system. VC/Carrera asked if the ope-1-1 drain channel in the Willow Heights development will be covered. SCE/Young responded that the main channel will remain open. There is another open channel on the pie -shaped piece near Brea Canyon Road which will be covered. The 2014-15 FY budget is $10 million. SCE/Young went on to provide a brief overview of the projects in the remaining years of multi-year CIP plan. H. Willow Heights — Diamond Bar Boulevard and Brea Canyon Road (Site D) SCE/Young updated the Commission on this project. Grading continues at the residential development with the first models anticipated to be open for viewing by February 2015. Full build -out is anticipated by 2017. The project is on - target to have the mass grading completed in August, moving forward with the D,iamond Bar Boulevard/Brea Canyon Street improvements. SCE/young explained the proposed project plans including related street improvements. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. June 12, 2014 PAGE 6 T&T COMMISSION ADJOURNMENT: There being no further business -to come before the Traffic and Transportation Commission, Chair/Mahlke adjourned the meeting at 7:56 p.m. The foregoing minutes are hereby approved this k_rd day of UL .,2014. Respectfully, Davib-,',:.. Li4secretary Attest: �C � OkIZ75�� air Ai A)d" Mahlke