HomeMy WebLinkAbout01/22/2015 PRC Agenda - Regular MeetingParks & Recreation
Commission
AGENDA
Thursday, January 22, 2015
7:00 p.m.
THE WINDMILL ROOM at
DIAMOND BAR CITY HALL - 1St FLOOR
21810 Copley Drive
Diamond Bar, California
Chairman Ted Owens
Vice -Chair Benny Liang
Commissioner Dave Grundy
Commissioner Lew Herndon
Commissioner Kim Hsieh
Written materials distributed to the Parks and Recreation Commission within 72 hours of the
Parks and Recreation Commission meeting are available forpublic inspection immediately upon
distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during
normal business hours.
Copies of staff reports or other written documentation relating to agenda items are on file in the
Community Services Office, located at 21810 Copley Drive, and are available for public
inspection. If you have questions regarding an agenda item, please call 909.839.7060 during
regular business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of
1990, the City of Diamond Barrequires that anyperson in need of any type of special equipment,
assistance or accommodations) in order to communicate at a City public meeting must inform the
Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled
meeting.
Please refrain from smoking, eating or drinking '®' `°' The City of Diamond Bar uses recycled paper
in the Windmill Room. and encourages you to do the same.
City of Diamond Bar
PARKS AND RECREATION COMMISSION
MEETING RULES
PUBLIC INPUT
The meetings of the Diamond Bar Parks and Recreation Commission are open to the public. A member of the
public may address the Commission on the subject of one or more agenda items and/or other items of which
are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. A request to
address the Commission should be submitted in writing to the Secretary of the Commission.
As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in
order to facilitate the meeting, persons who are interested parties for an item may be requested to give their
presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or
the total amount of time allocated for public testimony based on the number of people requesting to speak and
the business of the Commission.
Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and
questions are welcome so that all points of view are considered prior to the Commission making
recommendations to the staff and City Council.
In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public
comment on items previously considered by the Commission. (Does not apply to Committee meetings.)
In accordance with State Law (Brown Act), all matters to be acted on by the Commission must be posted at
least 72 hours prior to the Commission meeting. In case of emergency or when a subject matter arises
subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item
that is not on the posted agenda.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION
Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community
Services Department and are available 72 hours prior to the meeting. Agendas are available electronically and
may be accessed by a personal computer through a phone modem.
Every meeting of the Parks and Recreation Commission is recorded on cassette tapes and duplicate tapes are
available for a nominal charge.
ADA REQUIREMENTS
A cordless microphone is available for those persons with mobility impairments who cannot access the public
speaking area. The service of the cordless microphone and sign language interpreter services are available by
giving notice at least three business days in advance of the meeting. Please telephone (909) 839-7060
between 7:30 a.m. to 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Friday.
HELPFUL PHONE NUMBERS
Copies of Agenda, Rules of the Commission, Recordings of Meetings (909) 839-7060
General Information (909) 839-7060
CITY OF DIAMOND BAR
PARKS AND RECREATION COMMISSION
AGENDA
THURSDAY, JANUARY 22, 2015 - 7:00 PM
THE WINDMILL ROOM at
Diamond Bar City Hall - 1St Floor
21810 Copley Drive, Diamond Bar
MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to:
❑ Provide —
❑ Advice to the City Council.
❑ A quality parks system that is safe, properly maintained and equally accessible to
all residents of the City of Diamond Bar.
❑ Quality recreational programs for all ages.
❑ Have vision and flexibility to meet the ever-changing interests of our diverse,
multi -cultural community.
❑ Be open and actively responsive to input from individuals and community
organizations.
❑ Develop facilities that will accommodate the needs of our active and growing
community.
City of Diamond Bar Parks and Recreation Commission
Approved May 27, 1999
CALL TO ORDER: 7:00 PM
PLEDGE OF ALLEGIANCE:
ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON,
HSIEH, VICE-CHAIRMAN LIANG, AND CHAIRMAN OWENS
MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an
opportunity for members of the public to directly address the Commission on items or matters
of interest to the public that are not already scheduled for consideration on this agenda.
Those who wish to speak on Agenda Subjects or Matters from the Audience may complete
voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to
five (5) minutes.
January 22, 2015 PAGE 2 PARKS & RECREATION COMMISSION
CALENDAR OF EVENTS:
Tuesday, January 27, DB4Youth and DB4Youth "In Action" Meeting — 6:OOpm
The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar
Tuesday, February 3 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Wednesday, February4—Senior Excursion "American Trilogy" at Camelot Theater
Level 1 — 10:00am — 5:30pm — Leaves DBC @ 10:00am
Wednesday, February 11 — Senior Valentine Dance — 6:00 — 9:OOpm — Diamond
Bar Center — 1600 Grand Avenue — Diamond Bar
Monday, February 16 — CITY OFFICES CLOSED — In observance of Presidents'
Day
Tuesday, February 17 — City Council Meeting - 6:30pm - AQMD Main Auditorium
21865 Copley Drive, Diamond Bar
Wednesday, February 18 — Senior Excursion "Valley View Casino" Level 1 —
9:00am — 6:OOpm — Leaves DBC @ 9:OOam
Tuesday, February 24 — DB 4Youth and DB 4Youth "In Action" Meeting — 6:OOpm
The Diamond Bar Center — 1600 Grand Avenue — Diamond Bar
Thursday, February 26 — Parks and Recreation Commission Meeting — 7:OOpm —
The Windmill Room, 1st Floor, 21810 Copley Drive, Diamond Bar
1. CONSENT CALENDAR
1.1 Approval of Minutes for November 20, 2014 Regular Meeting
2. INFORMATION ITEMS
2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent
1. Power Point Presentation -
2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent
1. Power Point Presentation -
2.3 CIP Projects — Bob Rose, Community Services Director
1. Pantera Park Trail & Steep Canyon Trail
2. Diamond Canyon Park Design
January 22, 2015 PAGE 3 PARKS & RECREATION COMMISSION
3. Design of Heritage Park Improvements
4. Design of Longview Park South & Star Dust Park
2.4 List of pending Commission requests — Bob Rose
3. OLD BUSINESS — None
4. NEW BUSINESS — None
5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments,
make announcements, ask a question of staff, and make a brief report on their
activities, request staff to return with information at a future meeting or request that a
matter of business be placed on a future agenda.
6. ADJOURNMENT
DIADI0 BAR
TO: Honorable Chair & Members of the Parks & Recreation Commission
FROM: Christy Murphey, Recreation Superintendent
DATE: January 15, 2015
MEETING DATE: January22, 2015
Community Recreation Guide
The Winter 2015 Recreation Guides are available at City Hall, the Diamond Bar Center,
Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public
Library. A PDF of the Winter 2015 guide is also available online at www.DiamondBarCA.gov.
Contract Classes
Fall 2014 -- The Fall session ran August 30 thru December 13. The season wrapped up with
944 students enrolled with 239 available classes. Popular classes this semester were;
Kundalini Yoga, Pilates, Baby Ballet, Harmony Aikido, Kidz Love Soccer, Basketball, and
Tennis for all ages.
Winter 2015 -- The Winter session began on January 3 and will run thru March 13. As of
January 14 there are 363 students enrolled with 188 available classes. New classes this
season include; Parent & Me Fit to Dance, Aikido Self Defense, and Parent & Me Science
Exploration.
Youth Programs
Tiny Tots -- The Winter Session for Tiny Tots
started on Monday, January 5 and goes through
Friday, March 27. At the time of this report
Heritage Park 3 year old class had 14 and the 4-
5 year old class had 17. Pantera Park Tiny Tots
3 year old class had 18 and the 4-5 year old
class had 21. Enrollment stays open until classes
are full at 20 students each. The Winter Session
includes lessons about weather including rain
and snow.
DB 4Youth "In Action" -- On December 13, 15
youth came together at Sky Zone in Anaheim
for their Holiday Gathering. This is a social
event for DB 4Youth. They enjoyed playing
games on the trampolines, pizza, drinks and
dippin' dots. The DB 4Youth "In Action" Stomp
Out Hunger Holiday Food Drive was very
successful. Garrett Masuda picked up all the
food from all the sites on Friday, December 19.
He delivered the food to St. Denis' food bank
just before Christmas. Plans for a new food
drive will begin at their regular meeting on
Tuesday, January 27. The youth will be helping
VV the wristband booth at the Winter Snow
Fest on Saturday, January 17. There was a
special meeting for planning the event on Tuesday, January 13. The next event the youth
will participate in will be the Chinese-American Association's Chinese New Year on
Saturday, February 21 at Diamond Bar High School.
Volunteens -- Be on the lookout for 2015 Volunteen Program applications to be available at
City Hall, the Diamond Bar Center, and online starting Monday, February 23, 2015.
Applications will be accepted until 5:30pm on Thursday, April 16, 2015. Teens who are
interested in receiving work experience and training in recreation should apply. Volunteens
will be assigned as assistants to summer programs throughout the City Recreation
Programs.
Youth and Adult Sports
Adult Basketball -- We are currently accepting registration for the winter 2015 adult
basketball league. Practice games will be held Sunday, January 25, with league games
beginning February 8. Games are played at Diamond Bar High School and South Pointe
Middle School. Included in the $360 registration fee are 10 league games plus a qualification
game, scorekeepers, and championship awards. Teams also pay $21 per week for the
officials.
Adult Volleyball -- We currently have 23 participants registered for the adult volleyball
program. The current session began on Monday, December 1 at South Pointe Middle School
and will conclude on Monday, March 2. For only $40, participants receive 10 weeks of play
on two courts of action from 7-9pm.
Skate Park -- The skate park averages 9 users per hour on weekdays, with 15 users per hour
on the weekend. Field attendants check in on the skate park a few times each day, from 4pm
- Dusk on weekdays, and from Sam - Dusk on the weekends.
Table Tennis -- The Table Tennis program continues play at Heritage Park on Tuesday
(average of 11 participants), Thursday (average of 12 participants), and Sunday (average of
12 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and
Thursdays, while Sunday is open from 6:30-10pm.
Youth Basketball -- There are currently 408 participants registered for the 2015 youth
basketball program. The season began on Saturday, January 10, with the season concluding
on March 14, 2015. Children ages 4-8 & 13-14 will play at South Pointe Middle School, while
children ages 9-12 will play at Mt. Calvary Lutheran School. The $89 registration fee includes
a jersey, trophy, and ten games.
Of the 408 children enrolled, there are 361 boys and 47 girls in the program. Last year's
numbers were 387/34. Listed below is the breakdown by division:
4-5 year olds: 42 male/8 female (42/6 in 2014)
6 year olds: 38 male/9 female (59/4)
7 year olds: 72 male/7 female (55/7)
8 year olds: 41 male/5 female (45/3)
9-10 year olds: 70 male/10 female (85/9)
11-12 year olds: 55 male/8 female (62/1)
13-14 year olds: 43 male/0 female (39/4)
Adult Excursions
Fall 2014 -- On December 20 we headed out to Main Street, Huntington Beach for lunch and
shopping. We then took a festive yacht tour of the 52nd Annual Cruise of Lights in Huntington
Harbour. This trip included roundtrip transportation, yacht tour admission, and a snack for
$45/person. 35 eager excursion goers attended this trip.
Winter 2015 -- The excursion to the126th Tournament of
Roses Parade's sold out with 46 participants. The theme
this year was "Inspiring Stories". Participants enjoyed a
continental breakfast at the Diamond Bar Center before
heading to the parade to see all of the beautifully
decorated floats, bands, equestrian units and more!
Excursion included continental breakfast, roundtrip
transportation, grandstand seat, official Rose Parade
guide, a Diamond Bar seat cushion and a snack for the
ride home, all for $85/person.
Senior Programs
Senior Classes -- Mt. San Antonio College partners
with the City of Diamond Bar to offer 15 free classes to
seniors at the Diamond Bar Center and Heritage Park.
The classes vary from computer to exercise and fine
arts—most are filled to capacity. The winter program
began on January 5th and will conclude February 13th.
Highlight class of the month: Quilting
This Mt. Sac class is held every Thursday from 9-1 lam. This class currently has 39 seniors
enrolled with 29 being Diamond Bar Residents.
Senior Seminars
1/12 Dealing with Difficult Behaviors of
Alzheimer's - 6 participants
1/14 Identity Theft Seminar- 5 participants
1/19 Affordable Care Act & Seniors - 2
participants
Senior Activities and Services
Bridge every Wednesday — 8-10 per
session, average
Mahjong every Wednesday — 40 per
session, average
Bingo every Tuesday and Friday — 175 per
session, average
Senior Special Events
December 17, 2014 - Senior Holiday Dance --
This is an exciting event because so many
people turn out for it; this year was no exception
with 220 people in attendance! Dinner was
catered by Burger Continental and included tri -
tip, chicken breast, green beans, salad and cake for dessert. Seniors had the opportunity to
take photos with Santa and dance the night away to festive music provided by DJ Keith
Johnson. The evening concluded with everyone's favorite -- the raffle prizes! More than 25
raffle prizes were given out to the lucky winners.
Senior Groups and Clubs
Five senior clubs regularly meet and hold
events at the Diamond Bar Center and
Heritage Park Community Center:
• The Diamond Bar Senior Citizen's
Club has 315 members. They meet
each Tuesday with approximately 179
at each meeting.
• The Diamond Bar Evergreen Club
has 297 members. They hold classes
throughout the week.
• The Diamond Age Seniors has 220
members. They meet each Monday,
Wednesday, and Friday.
• The Sunshine Seniors has 800
members on their books; 210 attend their programs on a regular basis.
second and fourth Sunday of each month and every Saturday.
They meet the
• The Super Diamond Age Seniors has 156 members. They meet each Tuesday,
Thursday, and Friday.
Senior Club Highlight — Diamond Age Seniors is a Chinese senior club that operates out
of Heritage Park Community Center. The club has approximately 200 members and is open
to anyone over 55 that would like to participate. The club offers classes and activities every
Monday, Wednesday, and Friday to further the education, wellbeing and social needs of our
Chinese speaking senior population. Some of the classes currently offered are English as a
Second Language, Gardening, Needlework, Tai Chi, and Chinese Folk Dancing.
Senior Excursions
January 15, 2015 — Living Desert Zoo & Gardens — A bus of 34 seniors went to Palm
Desert for a 1 hour narrated tram tour of the beautiful grounds and a wildlife wonders show.
The Living Desert is one of the most successful zoological parks in the country and offers a
complete introduction to the desert. Before returning home the group stopped at Hadley's,
home of the world-famous date shakes, where they had the chance to do some quick
shopping and grab a yummy treat (at their own expense).
January 22, 2015 — Fantasy Springs Casino — There are currently 20 seniors signed up to
travel to Indio for this day trip. Everyone receives $25 in slot play on their player's card.
Special Events
Veterans Day -- Financial
summary and evaluation
attached.
Candy Cane Craft Fair --
Financial summary and
evaluation attached.
Winter Snow Fest --
Pantera Park will be
transformed into a Winter
Wonderland on Saturday,
January 17, 2015 from 9am
to 3pm. We currently have
4 crafts booths, 21 game
booths and 5 food vendors signed up to run booths. This year's festival will also feature four
snow hills, snow play area and of course, lots of fun!
The event will feature 3 large runs and 1 mini run that will start half way up the hill. The mini
run will provide an opportunity for younger children and first time riders a chance to
experience sledding without the fear of the big hill.
For only $5 children can purchase a wristband for unlimited sledding and for $1 they can play
4 games or crafts. Sleds are provided for the runs, but children are encouraged to wear
gloves and closed toed shoes. Also, waivers will need to be signed prior to sledding. Lastly,
the highlight will come at 10am as Mayor Tye welcomes everyone to the event.
Facility Rentals
Diamond Bar Center -- The Diamond Bar Center was the location for a total of 39 private,
public, and business rentals during the month of December. There were 13 church rentals,
seven weddings, five holiday parties, two business meetings, two dance workshops, one
family reunion, and one youth performance. Also held were the Candy Cane Craft Fair, an
AYSO meeting, a church banquet, a baby shower, an Evergreen event, one Sunshine Senior
event, one orchestra concert, and a DBHS water polo banquet. A total of $59,130.45 in
rental fees was collected during the month of December 2014 and $52,481.50 in December
2013,
Pantera Room -- Due to concrete work being done on the Pantera Park sidewalks, there
was only one rental during the month of December. A baby shower was held and the total
revenue for this rental was $221. The revenue for January 2014 was $372.50.
Heritage Room -- There were eight rentals of the Heritage Park Community Center for the
month of December. Events included four church rentals and four birthday parties. Total
revenue for these rentals was $1,326.50. The revenue for January 2014 was $2,591.66.
Picnic Reservations -- As of January 15, 2015 there have been 11 picnic reservations made for the
month of January. There was 1 at Maple Hill, 5 at Pantera Park, 1 at Peterson and 4 at Sycamore
Canyon Park. The revenue from these picnic rentals is $400.00. The revenue for January 2014 was
$300.
Program Evaluation and Financial Summary
Program Title: Veterans Recognition Ceremony
Report Date: November 18, 2014
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
The City of Diamond Bar and City Council
hosted the annual event on Wednesday,
November 5, 2014 at the Diamond Bar Center.
The event started at 9am with a welcome
speech from Mayor Herrera followed by the
invocation from Pastor Bob Stebe from
Northminster Presbyterian Church. The event
proceeded with special plaque presentations
from the City of Diamond Bar to 11 honored
Veterans and 4 Armed Forces Banner
presentations. In addition, a video
presentation was shown highlighting three
Diamond Bar Veterans and their time in the
military.
The event concluded with a musical selection from South Pointe Middle School, followed by God
Bless America sung by Jared Ferree from the Cal Poly Pomona Music Department and a continental
breakfast. Students from the South Pointe Middle School also received an opportunity to mingle and
talk with Diamond Bar's honored heroes.
The Veterans Recognition Ceremony is offered free of charge to the residents of Diamond Bar. Staff
turns in a proposed budget for the series each spring as part of the City's budget process. The
approved budget reflects the Council's interest in continuing to offer this event for free. The
following financial summary shows what the direct costs of the event were. Staff's budget does not
include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle
maintenance, etc.
Staff Recommendations
1. Continue to use South Pointe Middle School for music
2. Budget additional personnel funds for OT— Recreation Specialists
3. Contact Cal Poly again for vocalists
4. Find video presentation people in July/August — advertise at concerts
5. Schedule event on Thursday, November 5, 2015
6. Talk to florists at Albertsons before event
7. Set up candy bar again
CITY OF DIAMOND BAR
Veterans Recognition Ceremony
Financial Summary
FY 2014
Projected General Fund Expenditures $ 5,916.78
Actual General Fund Expenditures $ 5,501.60
PERSONNEL SERVICES $ 1,272.40
Projected Amount $1,416.78
Part- Time (001.5350.40030)
Event set-up
(3) CS leaders - 4 hours @ $12.02 $ 144.24
(2) CS Workers - 4 hours @ $9.72 $ 77.76
Event
(1) CS Leader II - 6.75 hours @ $13.70 $ 92.47
(4) CS leaders - 6.75 hours @ $12.02 $ 324.54
(2) CS Workers - 6.75 hours @ $9.72 $ 131.22
(2) Facility Attendant I - 8 hours @ $13.70 $ 219.20
Full - Time (001.5350.40020)
Event set-up
(1) CS Coordinator (OT) - 4 hours @ $42.51 $ 170.04
Personnel Services (40000)
Worker's Compensation (40083) @ 3.0% $ 34.78
Medicare (40085) @ 1.45% $ 16.81
Social Security (40085) @ 6.2% $ 61.34
989.43
170.04
112.93
SUPPLIES (001.5350.41200) $ 3,410.08
Projected Amount $3,650
Veterans Givaway $ 880.79
Supplies
$
835.75
Decorations
$
349.75
Refresfinents
$
1,125.42
Flowers
$
218.37
PRINTING (001.5350.42110) $ 619.12
Projected Amount $650
Postcards $ 209.12
Programs
Veterans Display Board
85.00
325.00
CONTARCT SERVICES (001.5350.45300) $ 200.00
Projected Amount $200
Entertainment $200.00
Program Evaluation and Financial Summary
Program Title: Candy Cane Craft Fair
Report Date: January 12, 2015
Evaluation Prepared by: Andee Tarazon, C.S. Coordinator
The Candy Cane Craft Fair took place on Saturday, December 6, 2014. The event was from gam to
2pm at the beautiful Diamond Bar Center. 77 crafters participated by operating an 8' x 8' booth.
This one day craft fair had free admission, free parking and hundreds of handmade items.
In addition to the crafters, children ages 5-12 received a chance to participate in making crafts
themselves. Santa's Workshop was available for shoppers to participate with their children in
making holiday crafts. This area proved to be very popular throughout the day. In addition, Santa
was available on site for photos.
This craft fair is offered free of charge to the residents of Diamond Bar. Crafters are charged $50 for
a booth space without tables and $75 for a booth with tables. Staff turns in a proposed budget for
the event each spring as part of the City's budget process. The approved budget reflects the
Council's interest in continuing to offer this event with no admission fee. The following financial
summary shows what the direct costs of the event were. Staff's budget does not include indirect
costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance,
etc.
Staff Recommendations
1. Remind all vendors in FAQs and confirmation e-mails that their booth is 8' x 8' and they and
their crafts need to fit in that space. No standing outside your booth.
2. Start front row in GVB 5ft from stage
3. Need to sell DB shopping bags
4. Application will be available 2nd week in July.
5. Remove 1 booth space in Oak
room - #9 against the wall
6. Remove 1 booth space in
Sycamore room - #2 blocks door
7. Make sure all plants are
removed from lobby area.
8. Allow vendors to sell food items
—check with health dept.
9. Advertise that Wi-Fi is available
at the DBC.
CITY OF DIAMOND BAR
Candy Cane Craft Fair
Financial Summary
2014
Projected General Fund Expenditures $5,466.77
Projected Revenue $4,375.77
Actual General Fund Expenditures $5,219.22
Actual Revenue $4,600.00
47 Vendors @ $50.00 = $2,350
30 Vendors @ $75.00 = $2,250
PERSONNEL SERVICES $2,950.12
Projected Expenditures - $3,366.77
Part- Time (001.5350.40030) $ 2,144.52
Event set-up
(1) CS Leader II - 2.5 hours @ $13.70 $ 34.25
(3) CS leaders - 2.5 hours @ $12.02 $ 90.15
Event
(5) CS leaders - 9 hours @ $12.02 $ 540.90
(4) CS Workers - 9 hours @ $9.72 $ 349.92
(4) Facility Attendant II - 8 hours @ $18.25 $ 584.00
(2) Facility Attendant I - 8 hours @ $13.70 $ 219.20
Office Assistance
(1) CS Leader - 15 hours @ $12.02
$
180.30
(1) CS Workers - 15 hours @ $9.72
$
145.80
Full - Time (001.5350.40020)
Event
$ 552.63
(1) CS Coordinator (OT) - 13 hours @ $42.51
$
552.63
Personnel Services (40000)
$ 252.97
Worker's Compensation (40083) @ 3.0%
$
80.91
Medicare (40085) @ 1.45%
$
39.10
Social Security (40085) @ 6.2%
$''
132.96
OPERATING SUPPLIES (001.5350.41200) $931.55
Projected Expenditures - $1,000
Decorations $133.99
Santa's Workshop $536.40
Supplies $261.16
PRINTING (001.5350.42110) $739.97
Projected Expenditures - $600.00
Flyers/ Postcards $560.00
Signs $179.97
CONTRACT SERVICES (001.5350.45300) $597.58
Projected Amount - $500.00
Banners $597.58
JANUARY PARKS REPORT
TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS &
RECREATION COMMISSION
FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE
SUPERINTENDENT
SUBJECT: JANUARY PARKS REPORT
DATE: 1/15/15
MEETING DATE: 1/22/15
During the previous months, the Maintenance Staff has been working on various
projects throughout the City. The following is a brief recap of some of the more
significant projects.
Diamond Bar Center
• Re-lamped thirty four (34) interior and forty one (41) exterior lights.
Replaced five (5) ballasts.
• Retrofitted ten (10) exterior light fixtures from compact fluorescent to LED.
Painted and repaired fixtures as required.
• Cleaned carpet in GVBR (2X).
• Serviced ET gauge on Calsense irrigation controller.
• Repaired folding wall in the Oak room.
• Unclogged roof drain in anticipation of rain storm.
• Cleaned and serviced ice machine. Replaced water filters.
• Cleaned and organized upper and lower storage spaces.
• Repaired clogged/leaking sink in lower women's restroom. Performed
miscellaneous plumbing repairs.
• Repaired/replaced bird deterrent wire.
• Performed monthly generator tests.
• Assembled new table carts.
• Performed stream maintenance. Check and tested auto fill valve.
• Converted old dance mirrors to white boards.
• Repaired damaged picture frame that was dropped.
• Tightened all toilet seats in the lower women's restrooms. Installed new
automatic soap dispenser in lower women's and two (2) in upper men's
restrooms.
Heritage Park
• Re-lamped two (2) parking lot pole lights.
• Re -tamped seven (7) interior lights.
• Replaced one (1) exit sign.
• Repaired malfunctioning door lock.
• Repaired water heater by replacing the thermocouple.
• Cleared drain in exterior drinking fountain and repaired push button valve.
Maple Hill Park
Re-lamped men's restroom.
. Repaired drinking fountain.
Pantera Park
Replaced five (5) vinyl fence post caps.
• Repaired three (3) sports light fixtures damaged during an attempted wire
theft.
• Repaired the drinking fountain adjacent to the park building.
Removed and replaced the concrete flatwork in front of the park activity
building.
Paul C. Grow
. Re-lamped two (2) exterior light fixtures on the restroom building.
• Re-lamped the parking lot pole light.
Peterson Park
• Cleaned and adjusted four (4) park security light fixtures.
• Repaired loose seating plank at softball field bleachers.
Ronald Reagan Park
• Serviced ET gauge on Calsense irrigation controller.
• Removed graffiti from picnic shelter.
• Performed various plumbing repairs in the park men's restroom.
Sycamore Canyon Park
• Re-lamped three (3) parking lot pole lights.
• Cleared storm related debris from the creek (VC).
Steep Canyon Trailhead
• Cleared weeds and debris at the trailhead.
Washington Street Park
• Responded to concern of a water leak. Found a broken irrigation main
line. Shut off water and assigned contractor (Excel) to repair.
City Hall/Library
• Re-lamped five (5) fixtures in the library space and replaced two (2)
ballasts. Re -tamped eleven (11) lights in the city hall space.
• Repaired the wood veneer in the library.
• Replaced ten (10) carpet tiles in the city hall space.
• Monitored generator enclosure project.
• Replaced automatic soap dispenser in city hall men's room.
• Performed monthly generator test.
• Locate and repair roof leak in PW area of city hall.
• Performed quarterly carpet cleaning in City Hall and library spaces.
• Reconfigured electrical runs in sheriff's work area.
Historic Windmill
0 Installed re -dedication plaque at the base of the historic windmill.
Interoffice
MEMORANDUM
To: Honorable Chairman and Members of the Parks and Recreation Commission
From: Bob Rose, Community Services Director J/ - v -z—/ �--
Date: January 12, 2015 Meeting Date: January 22, 2015
Re: CIP Projects Up -date
CIP Projects Up -date:
Steep Canyon Trail Connector & Pantera Park Trail — Four proposals were submitted by design
teams interested in developing the construction documents for these trail projects. Staff is now
reviewing the proposals and should be prepared to recommend an award of contract for the February
17 or March 3 City Council meeting. The Steep Canyon Connector will result in a trail from the top of
the stairs at Steep Canyon to the Canyon Loop Trail. The Pantera Park Trail will result in a trail going
up the steep slope above the dog park at Pantera Park. Design will include a set of concrete stairs
leading down the slope from Pantera Drive.
Diamond Canyon Park — Lennar Homes has submitted the construction documents for this new park
for the first round of plan check and staff has completed their review. Staff has verified that all the
amenities from the concept plan are included. Lennar should be submitting their plans for the 2nd plan
check soon.
Design of Heritage Park Improvements — The consultant team continues to obtain public in -put on
this project. They have conducted stake holder meetings with the major users of the Heritage Park
facilities including the Tiny Tots, Summer Day Camp, and both Senior Clubs that currently conduct
activities in the facility. They are also conducting drop-in on-site interviews with various users for their
input.
Design of Longview Park South & Star Dust Park Improvements — The team from Architerra
Design Group is working on the construction documents for these park improvements. Staff plans to
recommend the funding for the construction of these projects during the budget process for the
2015/16 FY.
Proiects included in the Adopted 2014/15 FY Budaet:
Design of Star Dust and Longview Park South Improvements — This design work will result in the
design for ADA accessible play equipment and the removal of architectural barriers at both Star Dust
Park and Longview Park South.
Installation of Swing Set at Longview Park North — This project will result in the expansion of the
accessible play area and the installation of a two -bay swing set for 2 to 12 year-old children.
Dog Park Improvements — Addition of trees, irrigation, and solar irrigation controllers to the dog park.
Concrete stairs leading down the slope from Pantera Dr. will be added as a part of the trail project.
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