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HomeMy WebLinkAbout10/23/2014 PRC Agenda - Regular Meeting............ III EVEN ME i IFWV' -.AR 21810 Copley Drive 0 16 Chairman Ted Owens Vice -Chair Benny Liang Commissioner Dave Grundy Commissioner Lew Herndon Commissioner Kim Hsieh Written materials distributed to the Parks and Recreation Commission within 72 hours of the Parks and Recreation Commission meeting are available for public inspection immediately upon distribution in the City Clerk's office at 21810 Copley Drive, Diamond Bar, California, during normal business hours. Copies of staff reports or other written documentation relating to agenda items are on file in the Community Services Office, located at 21810 Copley Drive, and are available for public inspection. If you have questions regarding an agenda item, please call 909.839.7060 during regular business hours. In an effort to comply with the requirements of Title // of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation (s) in order to communicate at a City public meeting must inform the Community Services Department at 909.839.7060 a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Windmill Room., and encourages you to do the same. City of Diamond Bar PARKS AND RECREATION COMMISSION The meetings of the Diamond H8[ Parka and Recreation Commission are open to the public. A member of the public may address the Commission Vnthe subject ofone ormore agenda items and/or other items ofwhich are within the subject matter jurisdiction of the Diamond Bar Parks and Recreation Commission. Arequest to address the Commission should be submitted in writing to the Secretary of the Commission. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who one interested parties for an item may be requested to give [heir presentation 8[the time the item iScalled OOthe calendar. The Chair may limit the public input Vnany item orthe total amount of time allocated for public testimony based on the number of people requesting to speak and the business ofthe Commission. Individuals are requested to conduct themselves in a professional and businesslike manner. Comments and questions are welcome aOthat all points ofview are considered prior tothe Commission making recommendations tothe staff and City Council. |naccordance with Government Code Section 54954.3(a) the Chair may from time ho time dispense with public comment on items previously considered by the Commission. (Does not apply to Committee meetings.) |Daccordance with State Law (Brown AuM'all matters tObe acted ODbythe Commission must beposted gtleast 72 hours prior tOthe Commission meeting. In case ofemergency orwhen a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Commission may act on an item that isnot onthe posted agenda. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COMMISSION Agendas for Diamond Bar Parks and Recreation Commission meetings are prepared by the Community Services Department and are available 72 hours prior to the meeting. /\ogDdaS are available electronically and may be accessed OOthe City website: vvvmw.DiGnnondB8rCA.Qov. Every meeting of the Parks and Recreation Commission is recorded and recordings are available for 8nominal charge. For agenda copies, Rules of the Commission and recordings of meetings contact the Community Services Reception desk 8t(SOS)O39-7O8Obetween 7:3Oa.no.to5:3Op.nn.Monday through Thursday and 7:3Oa.[n. to 4:30 p.m. on Friday. ADA REQUIREMENTS A cordless microphone is available for those persons with rnobi|hv impairments who CaODOt 8CCSSS the public speaking area. The service Cfthe cordless microphone and sign language interpreter services are available bv giving notice atleast three (3)business days inadvance ofthe meeting. Please contact the Community Services Reception desk 8t(SOS)D38'7O8Obetween 7:3Oo.Ol. to5:3Op.nn. Monday through Thursday and 7:3Oo.no.to4:3O p.m. on Friday. CITY OF DIAMOND BAR PARKS AND RECREATION COMMISSION AGENDA .............. '.! -.!1 - -w T THE WINDMILL ROOM at Diamond Bar City Hall — 1st Floo;r 21810 Copley Drive, Diamond Bar MISSION STATEMENT: The Mission of the Parks and Recreation Commission is to: u Provide — Li Advice to the City Council. • A quality parks system that is safe, properly maintained and equally accessible to all residents of the City of Diamond Bar. • Quality recreational programs for all ages. n Have vision and flexibility to meet the ever-changing interests of our diverse, multi -cultural community. u Be open and actively responsive to input from individuals and community organizations. Li Develop facilities that will accommodate the needs of our active and growing community. City of Diamond Bar Parks and Recreation Commission Approved May 27, 1999 A 6 0. 0 1 of 0 ROLL CALL: PARKS & RECREATION COMMISSIONERS GRUNDY, HERNDON, HSIEH, VICE-CHAIRMAN LIANG, AND CHAIRMAN OWENS MATTERS FROM THE AUDIENCE: This time is reserved on each agenda to provide an opportunity for members of the public to directly address the Commission on items or matters of interest to the public that are not already scheduled for consideration on this agenda. Those who wish to speak on Agenda Subjects or Matters from the Audience may complete voluntary Speaker's Cards at the desk of the Commission Secretary. Speakers are limited to five (5) minutes. Ictober 23, 2014 PAGE 2 PARKS & RECREATION COMMISSION Saturday, October 25 — Time Capsule Dedication — 2- 4:00prn - City Hall Foyer Wednesday, October 29 — Health Fair & Flu Shot Clinic — 9:00 — 11:30am The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Thursday, October 30 — Fall Fun Festival — 4:30 - 8:30pm — Heritage Park, 2900 S. Brea Canyon Road, Diamond Bar Thursday & Friday, October 30 & 31 — Halloween Haunted House — 6:00 — 9:00pm Heritage Park, 2900 S. Brea Canyon Road, Diamond Bar Tuesday, November 4 — ELECTION DAY Tuesday, November 4 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Wednesday, November 5 — Veterans Recognition — 9:00 — 1 1:00arn — Diamond Bar Center — 1600 Grand Avenue — Diamond Bar Friday, November 7 — DB 4Youth "In Action" 6 th, 7th & 8 th Grade Dance — 7-1 Opm 1600 Grand Avenue, Diamond Bar Tuesday, November 18 — City Council Meeting - 6:30pm - AQMD Main Auditorium 21865 Copley Drive, Diamond Bar Thursday, November 20 — Senior Excursion — Valley View Casino — Level 1 8:30am — 6:00pm — Departs DBC @ 8:30am Thursday, November 20 — Grandview Trail Dedication — 9:00 — 1 1:00am — DBC (overflow parking lot), 1600 Grand Avenue, Diamond Bar Thursday, November 20 — Parks and Recreation Commission Meeting - 7:00pm The Windmill Room, 1 st Floor, 21810 Copley Drive, Diamond Bar Saturday, November 22 — Windmill Dedication — 10:00 — 1 1:00am — Wells Fargo Bank parking lot, 1150 S. Diamond Bar Blvd., Diamond Bar Tuesday, November 25 — DB4Youth and DB4Youth "in Action" Meeting - 6:00pm The Diamond Bar Center, 1600 Grand Avenue, Diamond Bar Thursday & Friday, November 27 & 28 — CITY OFFICES CLOSED IN OBSERVANCE OF THE THANKSGIVING HOLIDAY 1.1 Approval of Minutes for September 25, 2014 Regular Meeting 2.1 Recreation Program Update — Christy Murphey, Recreation Superintendent 1. Power Point Presentation 2.2 Parks Report — Anthony Jordan, Parks & Maintenance Superintendent 1. Power Point Presentation 2.3 CIP Projects — Bob Rose, Community Services Director 1. Construction of Grand View Trail & Grand View Trail Link Project 2. Update on status of Diamond Canyon Park 3. Design of Heritage Park Improvements 2.4 List of pending Commission requests — Bob Rose 4. NEW BUSINESS — 4.1 Park Walk-throughs by Commissioners - At the September 25 Commission meeting, a concern was expressed by the Commissioners about resuming park walk-throughs with staff. It was suggested to include the park trails on these walk-throughs and that walk-throughs be conducted once a year. Staff believes that these walk-throughs are important because they give the staff the opportunity to discuss many issues related to the park with the Commissioner at the park site. This way, the Commissioner gets a hands-on understanding of existing conditions and plans for future changes. This process also gives each Commissioner the opportunity to provide suggestions that expand or improve upon the plans for that park. Recommended Action: Approve recommendation to conduct yearly park walk- throughs with staff. 4.2 Proposed Parking Restrictions at City Parks — Recommended Action: Recommend that the City Council adopt an ordinance that restricts parking in City Parks to park patrons only. 5. ANNOUNCEMENTS — Commissioners may briefly respond to public comments, make announcements, ask a question of staff, and make a brief report on their #ctober 23, 2014 PAGE 4 PARKS & RECREATION COMMISSIOK activities, request staff to return with information at a future meeting or request that a matter of business be placed on a future agenda. CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALLWINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 SEPTEMBER 25, 2014 mul' •' � Chairman Owens called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765, PLEDGE OF ALLEGIANCE: Commissioner Herndon led the Pledge of Allegiance. Present: Commissioners Dave Grundy, Lew Herndon, Kim Hsieh, and Chairman Ted Owens Vice Chairman Benny Liang arrived at 7:23 p.m. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks Maintenance Superintendent; Andee Tarazon, Community Services Coordinator; Alison Meyers, Community Services Coordinator; Tatyana Warren, CS Leader; C.J. Kemble Recreation Specialist, and Debbie Gonzales, Administrative Coordinator PRESENTATION TO SUMMER VOLUNTEENS OF 2014 — CSC/Meyers CALENDAR OF EVENTS: As presented by CSD/Rose 1.1 Approval of Minutes for the August 28, 2014 Regular Meeting. C/Grundy moved, VC/Liang seconded, to approve the August 28, 2014 Minutes as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: 2. INFORMATIONAL ITEMS: Grundy, Hsieh, VC/Liang, Chair/Owens None Herndon None 2.1 Recreation Program Update — CSC/Tarazon C/Grundy said he noticed that the majority of the senior club members are non-residents and asked what surrounding cities they were coming from. SEPTEMBER 25, 2014 PAGE 2 P&R COMMISSION CSD/Rose responded that seniors come from Chino Hills, Walnut, Pomona, Rowland Heights and Hacienda Heights. C/Grundy asked why there is such a high number of participants from those cities and asked if they had their own senior programs. CSD/Rose responded that Walnut has a program but Diamond Bar still gets a lot of Walnut residents. Chino Hills is beginning to have senior programs. He is not aware of any senior centers in Rowland Heights or Hacienda Heights. CSC/Tarazon reported that Diamond Bar programs are open to anyone and non-residents are not excluded. Diamond Bar is a very diverse City and residents from other cities seek to take advantage of these programs and want to maintain their close ties to the City. For example, Patsy Wilson is a resident of Chino Hills but is very dedicated to this City and is very active in Diamond Bar, is a member of the Woman's Club, and has been the Diamond Bar Senior Club President. After studying the numbers, her department is planning to team with the Public Information Department to provide resident outreach to boost resident numbers and participation. C/Grundy said he was pleased that non-residents participated and hoped there would be more participation by residents. C/Hemdon said he felt that seniors visited alternate cities on various days of the week and CSD/Rose said staff knows there is a circuit of different senior centers that individuals visit to participate in lunch programs and other programs of interest. VC/Liang asked if there was dual membership and CSC/Tarazon said it was a possibility; however, staff does not maintain those statistics. Many clubs are ethnic specific. CSD/Rose said he is aware that many people hold joint membership in more than one club. VC/Liang asked if the Diamond Bar Center had a senior meal program and CSD/Rose responded that the only senior meal program in Diamond Bar is "Meals on Wheels" which is operated out of Rowland Heights. C/Hemdon asked if the City could coordinate with "Meals on Wheels" to make sure that their clients were aware of the City's programs and CSD/Rose responded affirmatively. 2. 1.1 Power Point Presentation on Volunteens —Alison Meyers 2.2 Parks Report — PMS/Jordan C/Hsieh asked if anything further was being done to prevent further vandalism and PMS/Jordan responded that cages that are anchored to the ground with concrete and locked are available to prevent access to the back flow devices. With respect to this particular issue, the back flow manifold is very large and staff is attempting to locate a cage that is big enough to cover it. In some cases, plastic back flow devices can be purchased instead of brass so that there is very little, if any, recycle value. What drives this type of theft is the cost of scrap metal and when those SEPTEMBER 25, 2014 PAGE 3 P&R COMMISSION prices go up vandalism increases. C/Hsieh asked if this type of vandalism has occurred in the past and PMS/Jordan responded affirmatively. This is an epidemic that is hitting the City, other cities, HOA's, etc. C/Hsieh asked if there is a way to secure all such devices in the City and PMS/Jordan said that there are ways to secure the devices; however, there is a significant cost involved in doing so, so staff tries to camouflage the devices with paint, shrubs, etc. If the City experiences a theft it proceeds with remediation. A back flow cage for a two-inch device runs in excess of $1,000. As time passes staff is working to make sure all of the City's devices are protected. C/Hsieh asked how long the devices work and PMS/Jordan responded that they could last for decades. There is a significant benefit to maintaining the devices and keeping them in the ground. C/Grundy reminded staff that C/Lyons brought to staff's attention that the women's restroom was in need of cleaning and asked if staff was keeping an eye on this issue. CSD/Rose responded yes and said there were a couple of other issues. Staff noticed that the grout, although clean, looks really bad and that the lighting levels were bad so the contractor is looking at improving the lighting situation so that it has a bright appearance rather than a gray appearance. Maintenance on stalls, the and throughout the building in general has increased. In addition, staff members supplement the contractor's time and attention. 2.2.1 Power Point Presentation on Pantera Park — PMS/Jordan 2.3 CIP Projects — CSD/Rose 2.3.1 Construction of Grandview Trail and Grandview Trail Link — CSD/Rose reported that construction continues and staff reports that the trail from the Canyon Loop Trail over to the ridge that comes down from the parking lot is complete. The two shade shelters are under construction which leaves about two-thirds of the trail down the ridge to the parking lot plus the ADA parking lot access to be done. Staff's goal is to have this completed within about two weeks. The contractor has until October 13 to complete construction. Once construction is completed there will be a dedication ceremony. 2.3.2 Update on Status of Diamond Canyon Park — CSD/Rose said that Lennar Homes is continuing design work on the project and there has been considerable communication between the developer and the City to make sure the project is following the requirements for the park development feature. The developer is seeking to enhance the pedestrian access on Diamond Bar Boulevard adjacent to the City entrance monument. SEPTEMBER 25, 2014 PAGE 4 P&R COMMISSION 2.3.3 Design of Heritage Park Improvements — CSD/Rose stated that the City Council awarded the design contract to ICG. ICG is proceeding with the contract work and necessary paperwork and once executed, they will begin scheduling community meetings at Heritage Park for public input. Staff plans to send out notices of the meetings to the high school students who are very interested in the accessible elements of the new park design. C/Herndon said he noticed a tremendous amount of dirt movement across the street from South Point Middle School and asked for an update. CSD/Rose responded that the developer has landslide issues they are dealing with through grading and at some point they will provide a park plan that meets all of the conditions that were approved by the City Council for Larkstone Park. After the mitigation work is completed the developer will provide a new plan based on repair of the ancient landslide. In response to Chair/Owens, CSD/Rose said that if there are significant changes to the plan it will come back to the Commission, 2.4 List of Pending Commission Requests: a) Silver 'Tip Park to Pantera Park Trail — Staff is submitting a grant request to improve the trailhead at Silver Tip Park. Part of the path CCC put in actually spills onto the Water District property and staff will need to move that portion of the trail which will require a bridge over a bench drain. While staff is awaiting word about the grant funds CCC will continue working on the trail. b) CSD/Rose said he was informed that the City's website was being redesigned and parks and trails will be promoted. C/Hemdon asked about the status of Proposition P. CSD/Rose responded that Proposition A, the Safe Parks Act was a two part proposition, one of which was approved in 1992 and one in 1996. Through Proposition A there is a parcel tax on all parcels in LA County and the City of Diamond Bar gets a portion of that money for Diamond Bar improvements. Several trails have been funded through that proposition, Pantera Park was built with that money, Peterson Park lights were installed using that money, and maintenance for those projects is paid for with that money. The 1992 version of Prop A expires June 30, 2015 so LA County is putting Proposition P on the November ballot as a replacement to the 1992 portion of Prop A which if approved, would result in a $23 per -year parcel tax on every parcel in LA County from which Diamond Bar would be allocated a certain amount; plus, funds will be set aside for grant application. There have been no applications processed and no applications will be processed unless the proposition passes. LA County contacted the City requesting a list of its "dream" projects and CSD/Rose said he believes the County is using that information to make a list of what cities could use Prop P monies for, if approved, as part of the promotion to the voters. Diamond Bar sent "sports fields" as one of its five dream projects. Others were a senior center, sports facilities, trail improvements, etc. SEPTEMBER 25, 2014 PAGE 5 P&R COMMISSION 2.5 Financial Summary for 2013/14 Fiscal Year — CSD/Rose CSD/Rose presented the Community Services Division Financial Summary showing a comparison between Fiscal Year 2013/14 and Fiscal Year 2012/13 and explained expenditures versus appropriations and revenues collected. Goals were revised downward for 2013/14 due to the decrease in projected usage. However, revenues are at the appropriate levels at the end of the 2013/14 Fiscal Year. C/Grundy thanked CSD/Rose for the information. He noticed this report showed a decline in usage and wondered if it was trend or timing. CSD/Rose responded that the actual revenue for the Diamond Bar Center for the previous fiscal year was $694,000 and was the most ever in any given fiscal year but he would not be surprised if the revenue dropped in this fiscal year due to natural variation. However, the City will be raising fees shortly, the result of which may not be seen immediately because rates are held for two years for reservations made during the current fee schedule period. C/Grundy said it is great that revenues are up but when compared to actual expenditures the percentages show that the expenditures are increasing at a higher rate than revenues which will result in a growing gap. CSD/Rose said the biggest costs are staff and utility costs which continue to increase at a steady pace. C/Grundy asked if staff was concerned that the actual number of reservations had fallen off. CSD/Rose said C/Grundy's question would be directed to RS/Murphy for response. Staff tracks the information at a revenue level to help recover operations costs. C/Grundy said he would like to know usage numbers to see if there was any kind of declining trend in usage because if so, it should be determined whether there is an issue that could be addressed. CSD/Rose said he would be surprised if usage was declining. C/Grundy said he would like information for all of the facilities and not just the Diamond Bar Center. CSD/Rose said that the numbers indicated to him that contract classes had been dipping and are now back up, a lot of which represents a cycle of instructors and a recessionary period which did not hit early on but more so in recent years. Demographics may have caused athletics to decline but educational classes to increase. Chair/Owens asked if the City had a subsidy level for the Community Services Division and CSD/Rose responded "not specifically." The goal is to collect the general fund contribution and apply it to. the direct cost which is consumed by the program itself which includes part time staff but does not include full time staff, utilities and maintenance costs. Supplies and equipment costs are recovered. C/Hemdon said he noticed the City saved about $200,000 from appropriations to actual expenses with an income of about $50,000 more than anticipated and asked if there was any chance that $200,000 could be put toward fields for kids. CSD/Rose responded that it is more likely SEPTEMBER 25, 2014 PAGE 6 P&R COMMISSION that the money would go toward funding additional CIP projects for the next fiscal year. The routine maintenance budget increased substantially which was a budget that dropped during the City's recessionary period. C/Herndon said he noticed his property taxes increased by about three percent this year and assumed the City would receive more revenue. What is the City's position on unfunded pension funds and CSD/Rose responded that his impression is that the City is in great financial shape. C/Herndon said he understands the City has a reserve but wanted to know if that was before the pension program was funded. CSD/Rose explained that a couple of years ago the finance department put a sizeable amount in the retirement budget. A calculation was done based on the number of years the money is in the system with a projected PERS growth of 7.5 percent per year. By the system investing a substantial amount of extra money the growth is added to the contribution so that the City's future cost liability for the pension plan gets significantly reduced. He said he would ask the Finance Director if the City was facing a liability that could come back to haunt it in the future but he guessed that the City was in really good shape. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Hsieh thanked staff for their great presentations. She was enjoying the park today and wanted to say thank you. C/Grundy thanked staff for their reports and the great job everyone does day in and day out. It is great to see the "Volunteers" and it was fun to be a part of the presentation this evening. Seeing the number of kids involved and staff's enthusiasm is heartwarming. He thanked CSD/Rose for his report on the Fiscal Year budget. He stated that when he was discussing the restroom issue with Council Member Lyons, she asked if that is included in the park walk-throughs and she is remembering when Commissioners scheduled physical walk-throughs which has not been done for some years now. He asked if his colleagues were interested in park walk-throughs. C/Herndon said that staff's reports are very thorough and helpful. C/Hsieh said she randomly checks the parks and she checked her (neighborhood) park this morning and found it to be very clean and well -kept. VC/Liang said he would like to participate. Chair/Owens said he would participate if his colleagues wanted to go back to the park walk-throughs. He agrees with C/Herndon that PMS/Jordan's reports and power point presentations are very thorough and detailed. PMS/Jordan said that anytime Commissioners wish to visit the parks it can be scheduled on a formal or informal basis. SEPTEMBER 25, 2014 PAGE 7 P&R COMMISSION C/Hsieh said that staff is so thorough and responsive she was not sure it was necessary for the Commissioners to constantly be checking. Since she regularly visits the parks if she finds something that is not right she will bring it to the Commission. C/Grundy said that the Commissioners used to do park walk-throughs on a quarterly basis and each would take a different park to walk with staff and come back to the Commission with a report. He agrees that PMS/Jordan's reports and PowerPoint presentations are wonderful and helpful so it is not to say that there is a gap but more of an offer to assist staff. C/Herndon proposed that park walk-throughs be done on a formal basis once a year to keep Commissioners in touch with what is happening. He feels that with PMS/Jordan's reports it does not need to be done frequently, so once a year would be sufficient. Commissioners concurred to formally conduct walk-throughs annually. PMS/Jordan suggested that Commissioners select one or two parks to cover all of the parks on an annual basis. CSD/Rose said he would put the matter on next month's agenda to formalize the walk-throughs. In the meantime, Commissioners can contact AC/Gonzales to schedule a date and park. C/Herndon said he would like to include the trails. VC/Liang thanked CSD/Rose for his response to questions regarding usage. C/Hemdon thanked staff for an awesome job and said he is thrilled to get reports on all of the good work staff does. Every time the Volunteens are honored he is thrilled to see the community youth involved in the City. It is very rewarding to witness. He gave a special thanks to CSC/Meyers and her staff who do a great job. Chair/Owens thanked staff for the information. The "Volunteen" program has come a long way since it began in 1991. ADJOURNMENT: With no one objecting and no further business before the Parks and Recreation Commission, upon motion by C/Herndon seconded by VC/Liang, Chair/Owens adjourned the meeting at 8:49 p.m. SEPTEMBER 25, 2014 PAGE 8 P&R COMMISSION The foregoing minutes are hereby approved this day of , 2014. Respectfully Submitted, BOB ROSE, SECRETARY Attest: TED OWENS, CHAIRMAN TO: Honorable Chair & Members of the Parks & Recreation Commission FROM: Christy Murphey, Recreation Superintendent DATE: October 16, 2014 MEETING DATE: October 23, 2014 • -IT, ffflq� �W - The Fall 2014 Recreation Guides are available at City Hall, the Diamond Bar Center, Heritage Park Community Center, Pantera Park Activity Room and the Diamond Bar Public Library. A PDF of the Fall 2014 guide is also available online at www. Diamond BarCA.go . The Winter Recreation Guide is in the works and will be mailed out to residents the first week of December. Contract Classes Fall 2014 -- The Fall session began August 30 and will run through December 13. As of October 8, there are 599 students enrolled in 238 available classes. Popular classes this semester include: Kidz Love Soccer, Baby Ballet, Tennis for all ages, Gymnastics, Basketball, Lego Engineering, Kung Fu, Pilates and Ballet Barre Fitness. 9MA Tiny Tots -- The Fall Session for Tiny Tots started on Monday, August 25 and goes through Friday, November 21. At the time of this report, the Heritage Park 3 year old class had 17 and the 4-5 year old class had 14. Pantera Park's Tiny Tots 3 year old class had 20 and the 4-5 year old class had 16. Enrollment stays open until classes are full at 20 students each. The apple cake made in September was a big hit; plans are to make a pumpkin roll instead of pumpkin pie in October. Plans are set for the classes to visit the Enchanted Pumpkin Patch on Friday, October 17. The bus will go to Pantera Park first and then to Heritage Park to pick up the children at both sites. Day Camp — Financial Summary and Evaluation attached. DIB 4Youth "in Action" -- Chairman Garrett Masuda organized a group of D13 4Youth "In Action" members for a food drive held on September 27 at Albertsons on Diamond Bar Blvd. In preparation for the day, bags valued at $5 each were prepackaged. Twelve youth took shifts throughout the day. They sold 95 bags (five items each) and 20 individual items for a total of 495 items to donate to help Inland Valley Hope Partners fill their pantry just before the holidays. Thank you to Garrett Masuda for organizing this worthwhile volunteer activity. On Friday, October 3 sixteen Youth were off on their excursion to Rocktober. Rocktober is a teen event hosted by the Southern California Teen Coalition at the Santa Monica Pier. Approximately 2,000 teens from all over Southern California attend this event. Admission included food and unlimited rides. Work has started on the decorations for the Swing Fling WWII Victory Dance. This is the fall 6th, 7th and 8th grade dance taking place on Friday, November 7. The next regular meeting is Tuesday, October 28. Agenda items will include the snack bar at the Fall Fun Festival, the City ECO Expo and the Diamond Bar Community Foundation Enchanted Evening GALA. Volunteens -- Thank you for your participation in recognizing the 57 Volunteens who attended the September Parks and Recreation Commission Meeting. The 26 Volunteens who could not attend will receive their certificates and stipends by picking them up at City Hall or by mail. Adult Basketball -- There are 17 teams participating in the 2014 fall adult basketball league. Games are played at Diamond Bar High School. The season is set to conclude with championship games on November 23. Included in the $360 registration fee are 10 league games plus a qualification game, scorekeepers, and championship awards. Teams also pay $21 per week for the officials. Adult Volleyball -- The adult volleyball program plays at South Pointe Middle School on Mondays. There are currently 30 participants registered for the session which ends on November 17. For only $40, participants receive 10 weeks of play on two courts of action from 7-9pm. Skate Park -- The skate park averages 10 users per hour on weekdays and 15 users per hour on the weekend. Field attendants check in on the skate park a few times each day, from 4prn - Dusk on weekdays and from 8am - Dusk on the weekends. Table Tennis -- A new Butterfly table was recently purchased for the Table Tennis program. Play continues at Heritage Park on 'Tuesday (average of 11 participants), Thursday (average of 12 participants), and Sunday (average of 11 participants) evenings. Open play takes place from 7:30-11 pm on Tuesdays and Thursdays while Sunday is open from 6:30-1 Opm. Youth Basketball -- There are currently 212 participants registered for the 2015 youth basketball program. The season begins with a skills evaluation day on Saturday, December 6 for children ages 6-14. An officiating clinic will be held for recreation staff on Saturday, December 13. Games begin January 10, 2015 and continue until March 14, 2014. Children ages 4-8 & 13-14 will play at South Pointe Middle School while children ages 9-12 will play at Mt. Calvary Lutheran School. The $89 registration fee includes a jersey, trophy, and ten games. Volunteer coaches are being accepted and reviewed to assist with this program. EIMER'! Fall 2014 Adult Excursions -- In honor of Veterans Day, we will take the "Her Finest Hour: A WWII Tour" of the Queen Mary. Following the tour, participants will have time to explore Shoreline Park. There are currently 12 enrolled to attend this trip on November 8. Excursion includes roundtrip transportation, tour admission and a snack for $40/person. On December 20 we will head out to Main Street in Huntington Beach for lunch and shopping. The excursion will end with a yacht tour of the 52nd Annual Cruise of Lights in Huntington Harbour. Trip includes roundtrip transportation, yacht tour admission, and a snack for $45/person. We currently have 25 eager participants enrolled for this trip. Winter 2015 Adult Excursions -- Rose Parade tickets went on sale early this year and are featured in the Fall Recreation Guide. The 126th 'Tournament of Roses Parade's theme is "Inspiring Stories". Excursion includes continental breakfast, roundtrip transportation, grandstand seat, official Rose Parade guide, a Diamond Bar seat cushion and a snack for the ride home for $85/person. We already have 34 enrolled for this trip, with a maximum capacity of 45 passengers. Diamond Bar Census -- According to the Nielsen Site Report (this information can be found on the City's website) 16,881 persons age 55+ currently reside in the City of Diamond Bar. Senior Classes -- Mt. San Antonio College partners with the City of Diamond Bar to offer 15 free classes to seniors at the Diamond Bar Center. The classes vary from computer to exercise and fine arts. Most of these classes are filled to capacity. The fall session began on August 25 and will conclude December 12. Senior Seminars 1016 Medicare Made Clear- 14 participants 10/7 Trust and Wills- 13 participants 10/10 FHA Loans- Cancelled 10/13 Vision and Eye Health- 7 participants 10/14 Medical & Long Term Care- 6 participants 10/21 Facts about Annuities- 3 participants 10/29 Senior Health Fair & Flu Shot Clinic- 102 participants *(currently) Senior Activities and Services ® Bridge every Wednesday — 8-12 per session, average ® Mahjong every Wednesday — 43 per session, average ® Bingo every Tuesday and Friday — 185 per session, average ® Complimentary Legal Services 1st Wednesday of each month — 5 appointments were booked for September Rmm�,��g Howling Ball — The seniors will dance the night away at this fun event featuring D.J. music, buffet dinner, and a soda bar. Costumes are encouraged, but not required. This will be held at the Diamond Bar Center on Thursday, October 23. We currently have 63 participants enrolled; the last day to register will be on October 20. Senior Groups and Clubs Five senior clubs regularly meet and hold events at the Diamond Bar Center and Heritage Park Community Center: ® The Diamond Bar Senior Citizen's Club has 365 members and meets each Tuesday with approximately 165 at each meeting. ® The Diamond Bar Evergreen Club has 220 members and holds classes throughout the week at the Diamond Bar Center (see club highlight below), ® The Diamond Age Seniors has 182 members. They meet each Monday, Wednesday, and Friday. ® The Sunshine Seniors has 274 members and meets the second and fourth Sunday of each month and every Saturday. ® The Super Diamond Age Seniors has 178 members and meets each Tuesday, Thursday, and Friday. Senior Club Highlight -- Evergreen Seniors is a Chinese senior club that operates out of the Diamond Bar Center. The club has approximately 220 members and is open to anyone over 55 that would like to participate. The club offers classes and activities every day of the week to further the education, wellbeing and social needs of our Chinese speaking senior population. Some of the classes currently offered are English as a Second Language, Gardening, Needlework, Tai Chi, Chinese Folk Dancing and much more. Senior Excursions October 2 — Marilyn Monroe Hollywood Tour — There were 19 seniors signed up for our Marilyn Monroe Hollywood Tour excursion on October 2. The tour shared Marilyn's entire life story. Lunch was held at the Vegas Style buffet in Hollywood and everyone was very impressed with our tour guide! This trip cost $59 per person. October 16 — Fantasy Springs Casino — A group of 37 seniors will spend the day at Fantasy Springs Casino in Indio. This is an $18 trip with $25 given back in slot play by the casino. Lunch is at participants' own expense. Diamond Bar Day at the Fair -- Financial Summary and Evaluation attached Halloween Haunted House -- The Haunted House dates have been set for Thursday & Friday, October 30 & 31, 2014. The event will be held at Heritage Park, 2900 S. Brea Canyon Road from 6-9 pm. Admission will be $5 and is recommended for ages 8 and up. Volunteer Information -- An informational meeting will be held on Monday, October 20 at Heritage Community Center at 5pm. Students from Diamond Bar High School and Diamond Ranch High School were will be invited to attend. The meeting will cover general volunteering information, safety procedures and character roles. All the information handed out is now available on the City's web site. Students will be able to volunteer Saturday, October 25 - Friday, October 31. Students must be in high school and either live in Diamond Bar or attend Diamond Bar or Diamond Ranch High School. School identification and waiver will be required. We will offer again this year a special 'Buy One Get One Free' entrance into the Haunted House coupon for October 30th only. The coupon is now available to print off the City's web site and available for pick up at City Hall and the Diamond Bar Center. It is also featured on the postcards sent to all schools in Diamond Bar. On the week of October 6, staff delivered flyers the week of October 6 for the Haunted House and Fall Fun Festival to local schools and businesses around town. Horizontal street banners were also hung at Sycamore, Pantera, Peterson and Heritage parks and the Sycamore Canyon trail head on Diamond Bar Blvd. Fall Fun Festival -- It will be all treats -no tricks at the City's annual Fall Fun Festival taking place Friday, October 31 from 4:30prn to 8:30pm at Heritage Park. Parents are encouraged to bring their children ages 2 to 8 to enjoy a scare -free Halloween filled with crafts, games, snacks, and picture -taking opportunities. Admission is free although participation in games or crafts requires the purchase of a $5 punch card (good for 10 games). Heritage Park is located at 2900 S. Brea Canyon Road. Veterans Day Recognition Ceremony -- The City of Diamond Bar and City Council will host this annual event on Wednesday, November 5, 2014 at the Diamond Bar Center. The event will start at 9am with a welcome speech followed by presentations to honored veterans. Also, Armed Forces banners will also be presented to families whose service members are no longer on active duty. The event will conclude with a musical selection from South Pointe Middle School and light refreshments. Armed Forces Banners -- Staff is currently on the schedule for the November posting. The final numbers for the posting were turned into the vendor on September 29th. 0 8 New banners will be posted on Diamond Bar Blvd ® 1 banner will be removed for 'no longer on active duty' ® 20 banners will be replaced due to fading and or tearing Save the Date-CandwCane Craft Fair — The City UfDiamond Bar invites you tO experience our 9th annual holiday craft boutique. This one day craft fair has free admission, free parking and local crafters featuring hundreds Ofhandmade seasonal items. The popular Santa's workshop and pictures with Santa will [etU[D to make this event huge success with the youth in attendance. Please join US for this SpeCf@CUl@[ event OD SBtUFd8V' [)eCeDlbeF 6 from 9G0f02DDH@[the beautiful Diamond Bar Center. Diamond BarCentmr—The[}iamondBarCenter was the location for Gtotal Of41 private, business and non-profit P8[k8|S during the DlODth Of September. There were 16 ChU[Ch [eOt8|S. 2 Toastmasters meetings, Gweddings, 4birthday parties, 1 engagement, and 1 /\YG{}meeting, Also held were O bUSiDe88 events, 2 0e00FiG|S and 1 baby GhOvVe[ AtOtG| of $53,397.08 in rental fees was collected during the [DOOth Of September for Diamond Bar Center rentals. In September 2013etotal nf$52.060.35was collected. " =''w "'^ "'"'=' "' ""p"^"'""'' "="'"''" "=' Center staff members Crystal Knox and Robin C[8VfOnd attended the Wedding MBA (Merchant Business Association) Conference inLas Vegas, Nevada. They were @h|e to network with many wedding professionals and attend numerous seminars about branding, new social media trends and improvements OOhow t0communicate with engaged COUp|eS. It was 8 great way to |e8[O how tU hBBp the DBC Uptodate with new event trends. Pantera Room —There have been o total of rentals ofP@rteraPark Community Center for the month of October which consisted Of8O/\YGC)meeting and a birthday party. Total revenue for these rentals iS $172.50. The revenue for October 0f2O13was $532.00. Heritage — There have been 5rentals ofHeritage Park Community Center for the month 0fOctober. Rentals include 3church services, 1 birthday party and 1 baby ShOVVe[ Total FeVeDU8 for these [8Dt8|S is $1'17O.00.The revenue for October 2O13was $1.22O.00. Picnic Reservations -- As of October 10, 2014 there have been 22 picnic reservations made for the month of October. There were 2 at Maple Hill, 3 at Ronald Reagan. 7 at Pantere Park. 1 at Peterson and 9 at Sycamore Canyon Park. The revenue of these picnic rentals is $800.00. The revenue for October 2O13was $O50OO. Program Evaluation Program Title: Summer Day Camp 2014 Date: October 7, 2014 Evaluation Prepared by: Alison Meyers, Community Services Coordinator Planning -- Summer Day Camp planning will continue to begin in October. Part time staff will meet with the Summer Camp Director to do summer planning including new excursion ideas, weekly themes and activities. Enrollment and Participants -- New this year was more specific wording in the brochure about no refunds and no transferring between weeks to help keep the number of participants up each week. The fee for a week of day camp was raised from $130 to $140 per participant. Tohelp alleviate dropping below 100 participants per week, staff enrolled up to 110 participants per week and then started ewaiting list. This proved effective when dealing with late cancellations and most weeks were completely filled with some weeks 3few over. This year there were S58residents enrolled and 556 non-residents. This was the first year to use online registration. An average of 23% of the overall enrollment was done online. There were 4ODiamond Bar residents and 221non- residents who signed up online. Staff will discuss the benefits and non -benefits ofonline registration todetermine use next year. Next year vvemay consider apriority registration period for Diamond Bar residents. There were 1124 total participants this summer and in summer 2013 there were 1050. The revenue generated this summer was $156,485 and the revenue for summer 2013 day camp was $134,728. Budget -- Budget planning for summer day camp was a clear reflection of the anticipated participants, excursions and staff. Our budget was for lODparticipants and vvewere full all but two weeks and over infour weeks more than making budget. VVewill follow the same practice in2Ol5. Excursions — Excursions this year were well received. Participants, staff and Vo|unteensenjoyed the majority of them. Advanced planning and research helped insure their success. Major excursions on Tuesday worked well for logistics and the theme parks seemed less crowded. The 2025budget will propose paying for staff lunches at excursions where they cannot bring in food and are working long hours, like Disneyland and Raging Waters. Buses -- Durham Bus Company did a great job this summer. Their buses were well maintained and they worked with staff tohave the same bus drivers each day. Frequently they arrived early making iteasier for ustoleave ontime. There was some confusion with billing but staff worked itout with them and have agood understanding oftheir invoices now. Staff —VVewill start staff training information inOctober. PeaoeBuik]ecswas not done this year. Staff is looking for a different conflict resolution program to implement next summer. More all day trainings will be planned for next summer to include staff responsibilities, child abuse procedures, child development, outcome based programming and more games, crafts, etc. Staff needs tobe hired and able to work no later than May 1, in order to prepare them for the responsibilities involved insummer day camp. Over all the staff did ogreat job this summer. This year xvedid astaff appreciation lunch to help with mid -summer burn out. This seemed effective so next year we will again plan a staff appreciation lunch at mid -summer. Heritage Park Facility -- Staff did a great job of inventorying and packing away supplies last summer making set up this year a breeze. The office was maintained for the most part, better than in the past. The problems we had with the computer and phone connections were less than past years but still continue to be an issue. The bathrooms were maintained well this year. By doing 3 rotations throughout the day the facility is adequate for the 100 campers. Staff worked with campers to assure the maintenance staff sand would not be put in the sinks, toilets or drinking fountains. They used an Orange Cooler to wash sand off hands on the playground and to dampen the sand for better sand castle building. Summers Last Blast -- This summer the event was held during week 9 and was themed Community Heroes so the fire department and the police department did demonstrations in the morning. In the afternoon stations were set up for the campers. Stations included 2 inflatable bounce houses, a photo booth, t -dying T -Shirts, organized relays, and two inflatable water elements. A snow cone machine and popcorn machine were operating for the camper's enjoyment. The photo booth was not what was expected so next year we will look for other options. Next year summer staff will meet with maintenance before the event to make arrangements for safe and workable set up. Staff turns in a proposed budget for the day camp program each spring as part of the City's budget process. The approved budget reflects the Council's interest in continuing to offer this affordable program. The following financial summary shows what the direct costs of the camp were. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, utilities, etc. Co"ITY OF DIAMOND BAR Summer Day Camp FINANCIAL SUMMARY PnjeotmdGeneral Fund Expenditures $ 146,613.00 Projected Prop A Expenditures $ 30'000.00 Projected Revenue $ 153,500.00 Difference $ 6.887.00 Actual General Fund Expenditures $ 133,830.62 Prop Expenditures $ 25,785.31 Actual Revenue $ 156'485.00 Difference $ 22'654.38 REVENUE SOURCES Total Revenue: $ 156,485.00 Projected Amount -$Y53,500 Session Counter Web Count Week 89 31 100 $ 14.00O00 Week 79 27 105 $ 14'840.00 Week 79 27 100 $ 14.84U00 Week 77 22 QS $ 13.860,00 Week 80 24 104 $ 13.520O0 Week 81 24 105 $ 14.70000 Week 84 19 103 $ 14.42O00 Week 80 20 100 $ 14.00000 Week 77 20 97 $ 13.58O00 Week 10 78 28 104 $ 14.470,00 Week 11 79 21 100 $ 14.000.00 yWioo/T-Shirts/Lat*Foeo $ 255O0 Personnel (40020) Total Expenditure: $ 70,733.00 Projected Amount '$85024 Part Time Staff $ 70.73300 Personnel Services (40000) Total Expenditure: $ 7,533.06 Projected Amount -$775311 Worker's Compensation (4k}083) @3.% $ 2.121.99 Medicare (4OO85)@1.4596x $ 1.02563 Social Security (400O5)@G2Y6 $ 4.38545 Operating Supplies (41200) Total Expenditure: $ 6,925.97 Projected Amount -$Af20 Arts & Crafts Supplies $ 1.466G0 Durable Supplies $ 347,14 Consumables $ 1.88758 Parh(jpantT-Shirta $ 2'804O3 Mioo $ 420,62 Admissions (42410) Total Expenditure: $ 46,568.31 Projected Amount -$45390 Excursion Fees $ 46.56831 Printing (42110) Total Expenditure: $ 1,101.28 Projected Amount -$/'/0Y Day and NiheCopy Center $ 1.101,28 Contract Services (45300) Total Expenditure: $ 969.00 Projected Amount -$4,013 Pe000Bui|dera $ ' FunondDisooveryEntertainment- $ 989M Education and Training (42340) Total Expenditure: $ - Projected Amount -$200 Training $ - Prop A Expenditure (112-5350-45310) Total Expenditure: $ 25,785.21 Projected Amount -$3(l000 Bus Transportation $ 25.785�21 Program Title: Diamond Bar Day at the Fair Date: October 14, 2014 Evaluation Prepared by: Andee Tarazon, Community Services Coordinator Summer Diamond Bar Day took place on Thursday, September 11 The day's activities included: Fair Kids and Business Expos, Community Parade, Community Reception and Hometown Hero Presentation. This year Diamond Bar honored Eileen Ansari (senior), Serena Avilia-Mott (adult), Andy Shin (youth) as its heroes. In addition, because Diamond Bar Day fell on 9- 11 special certificates were given to the LA County Fire and Sheriff's Departments for their excellent service to Diamond Bar as our first responders. And lastly, a certificate was issued to Captain Khai Luu of the United States Army for his services during 9-11 and the integral role he played following the attacks to help provide security to our country. Staff turns in a proposed budget for this event each spring as part of the City's budget process. The approved budget reflects the Council's interest in continuing the City's involvement in the LA County Fair. The following financial summary shows the direct costs of our involvement. Staff's budget does not include indirect costs such as full time salaries and benefits, printing in the Recreation Guide, vehicle maintenance, etc. Recommendations ® Budget $800 additional in contract services for horizontal banners. ® Order Diamond Bar Day at the Fair banner for committee canopy. ® Coordinate with fair staff to ensure transition during reception. ® Confirm/ authenticate any "special City certificate request" ® Budget funds for staff meals working during the event. Suggest that our 2015 date be Thursday, September 10. Start promotion of Diamond Bar Day at the City Birthday Party. CITY OF DIAMOND BAR Diamond Bar Day at the Fair Financial Summary 2014 Projected General Fund Expenditures $3,089.21 Projected Revenue $ - Qiffovenou $ 308821 Actual General Fund Expenditures $ 2/487.63 Actual Revenue $ ' Difference 2,487.63 PERSONNEL SERVICES - $1,139.21 $ 673.57 Part- Time (0O1.835D,4OD%O) Event set-up (5)CGleaders '7hours @$1OAG $ 366.18 Office Assistance (1)CSLeader U-8hours @ $1370 $ 190.60 Personnel Services (400OO) Worker's Compensation (4OO83)@3096 $ 1826 Medicare (4OO85)@ 1.45% $ 882 Social Security (4OO85)@ &296 $ 37.74 SUPPLIES (001-5350-41200) - $500.00 $ 479.14 Fair Kids Supplies Decorations Supplies $ 278,40 $ 107.29 $ 93.45 PRINTING (001-5350-42110) - $650.00 $ 649.55 CONTRACT SERVICES (001-5350-45300) - $800.00 $ 685.37 Giveaways $ 685,37 TO: HONORABLE CHAIRMAN & MEMBERS OF THE PARKS & RECREATION COMMISSION FROM: ANTHONY JORDAN, PARKS AND MAINTENANCE SUPERINTENDENT SUBJECT: OCTOBER PARKS REPORT DATE: 10/15/14 MEETING DATE: 10/23/14 During the previous month, the Maintenance Staff has been working on various projects throughout the City. The following is a brief recap of some of the more significant projects. Diamond Bar Center ® Monitored/managed Grand View Trail project. ® Added water to evapotranspiration (ET) gage. Repaired lock on Maple room interior door and on GVBR room C hallway door. ® Trouble shoot and repair HVAC controls (DB Staff/Trane controls). Trouble shoot and repair projector in GVBR. Cleaned and reset projector filter. Cleaned carpet in GVBR section A and repaired patio door threshold. Cleaned carpet in upper hallway and replaced one (1) carpet tile, Re-lamped twenty four (24) interior and three (3) exterior light fixtures. Replaced two (2) interior ballasts. Replaced a blown relay in the lighting panel. ® Resynchronized LED lights in GVBR section A. ® Tested stream water and made necessary adjustments. ® Replaced belt on exhaust fan 5 (EF 5). ® Replaced soap dispenser in lower men's and women's restrooms. ® Repaired broken bollard in motor court and repaired LED bulbs. ® Performed monthly generator test. ® Replaced flush valve gasket in upper women's restroom. ® Placed ten (10) new pre -cast concrete trash cans. Heritage Park ® Repaired electrical cord on Tiny Tot radio. ® Cleared clogged urinal drain in exterior men's room. ® Repaired exterior drinking fountain. Lorbeer Middle School ® Welded locks to field light control boxes. Maple Hill Park ® Re-lamped two (2) tennis court light fixtures. ® Replaced one (1) tennis court light ballast. ® Replaced two (2) green metal trash cans. Pantera Park ® Repaired men's restroom toilet. ® Re-routed power from circuit #14 and circuit #16 walkway lights to locate broken electrical line. Damaged line was located but new circuit has to be pulled to restore power. All other lights are operating properly. ® Re-lamped six (6) walkway lights and replaced three (3) ballasts, ® Replaced two (2) GFCI electrical plugs at batting cages. ® Cleared men's room urinal drain and drinking fountain drain. ® Installed new view window on 5-12 year old play equipment. ® Re-lamped three (3) basketball court light fixtures. ® Replaced three (3) green metal trash cans. 1: a-mr-n- -11• • Cleared sand from drains in two (2) drinking fountains. • Rebuilt flush valve in women's restroom. MMU= MM • Filled evapotranspiration (ET) gage. Sycamore Canyon Park • Repaired drinking fountain at park building. • Replaced four (4) metal cans throughout park. Washington Park • Cleared drinking fountain drain of sand and washed gazebo area. City Hall/Library Removed the wall separating the Sunset Crossing conference room from the Summitridge conference room to expand space. Replaced door hardware. • Performed monthly generator test. • Spot cleaned Library carpet. • Repaired truck parking automatic gates. • Re-lamped seven (7) lights in the library and replaced three (3) ballasts. Re-lamped six (6) lights in City Hall first floor and four (4) lights on second floor. • Performed quarterly upholstery cleaning in City Hall and in Library Performed monthly carpet cleaning in City Hall (DFS Flooring). " =wal, 72 WC NO WORM MEMORANDUM EM To: Honorable Chairman and Mb8 of the Recreation Cm FPDDl: Bob RO88, COOl[DunU« Services [)in3CtO ���� � October 15.2014 Meeting Date: October 23.2014 R8: CIP Projects Up -date CIP Projects Up -date: Grand View Trail & Grand View Trai|Link—Constoctionofthis trail has been substantially completed with only afew minor punch list items neDl8iOiOg to be completed. The Grand Opening of the trail is scheduled for G8tunjay. November 22 at 9:00anl. It will be held at the new shade shelter at the west end of the overflow parking lot adjacent to the Diamond Bar Center. Diamond Canyon Park — Lennar Homes continues to work on the construction documents for this new park. Staff will have the opportunity to approve the construction documents before construction starts. During the approval process, staff will verify that all the amenities from the concept plan are included. Design of Heritage Park Improvements — City Council has awarded the design contract to ICG, Inc. The first step Ofthis project ViUb8[hepubUCiDputpP0C8aa.00DlDliaeioD8[SwiUb2n{tifigdvvhBn community meetings are scheduled. Proiects included in the Adopted 2014/15 IFY Budaet: Design of Star Dust and Longview Park South|mnprovenmemKs—ThiadesignvvorkwiUreaultinthe design for ADA accessible play equipment and the n8nnOvG| Of 8rohiteC[U[8| barriers at both Star Dust Park and Longview Park South. Design and Construction of Steep CanymmTnyiUCmnnectortmCanyomLoopTraU—Thiap jeut will result in the design and construction of a developed trail from the top of the stairs at Steep Canyon tothe Canyon Loop Trail. Installation of Swing Set at Longview Park North —Thie project will result in the expansion of the 3COeSSib|e play area and the iDSt8||aUoD Vf8two-bay swing set for 2to 12 year-old children. Design mfTrail Improvements atFanberuPark—Thiapr jeotvvi||neeu|tinthedeeignofadeve|oped trail going up the steep slope above the dog park at Pantera Park. Design will include a set of concrete stairs leading down the slope from PantB[a [)rive. Dog Park Improvements — Addition of trees, irrigation, and solar irrigation controllers to the dog park. Concrete stairs leading down the 9|0p8 from PaDte[u Drive will be added as a part of the Ponte[m Trail H' mm' i.+ N" .w+ Ci a N v 0 0, a yn: W CA: o 0 0 0 0 O :; 0 ::0 O 0. m m :.m m m: U : U M, a N: 0 O Z Z z _ _ c W W -. c : a y C m CL i u a p -O = o 0 i d w v c =3 0 c o M m > u t m c > N a in o m a O .� mCL v o', a Cl) tLom 'a^ ai o 00 c w i a 1 a a o y" w > a-0 O a v 'p o O c > 41 s'C+ Ln V). m Vf @ 3M Ln a :.c O a m m V) u m t o 0 fl c' s mo a ` d a_ 0 4- c o m 3 - o c a u c m a c m e 3 � a' s M a oa 0 m +• N !- m o`n E o C v i N '~ a cu Lli : C O a`, U 'D r- C .0 .aC a1 d0-.. r p =O a *' i C.t vim- rua 0 a O ` ` 'a >O v 3 m a • L m O a "p da p a m Ey a _ >O d .O m '�\, C m i m tea v N -0 a � N c L a 41 o c a m y M c wu o-0 a m ,� O -o o ai T' N a; m v ^ o� o m, ami o o p a a C a p a m - 0 E -0 .N C +� -p y a N -p tom.... o :. •L : % @ CL o •ai a a a 'o. L m v '� > a a o O " o@ y a E Y +' 'ii uu D/ cu E c O 0. m m -fl ;'O a0+ a :a p'. Lo 'a8 C C O -: o m n p Mn Y m v Y " +' _' a a E a m U L s O N:CU 3: c o" `a c :° a +r E-20) O a a m m E " .n U Y: L• L : +� m -, L : C o c 3 C N a L p le L c O: L m o 3 o 4- �e L m a _^ as v= Y a .- m o c m ,O _c O o + a o v Q � c I o !�- 0 a a a v m o d a a E S 3 n v"i v :u ' cr a u a a °r, u a, O a u -a _ v v �, H Q n o CL u m a a s a m _ o . N +col CL U p u N L 4 Ln M i--' N t a+ 1- 1-: +`-+: M: Imo- -- '•i : N - a to m Oa C d; a rL 00 ^ v Ln ,: LO N t cn a, to O O m 1 i 1 1 O 0 L I � 1 1 N 1 t � r 41 H 1 � 41 41 m > ani o i CLCL 1 = � I Ct r•1 I a a) .O a-' 1 N o N i 1 1 1 1 Y (O i y., C c N � 0' 1 Y � N C cu C v i1 �- O a1 C' O. a E t v o @ u m CL E_ a, M N c E' O O> C3 L 7 ca 4 V r1[ LM 11f N; C1 O> MEMORANDUM ._., E,. MENBaa" 1 To: Honorable Chairman and Members of the Parks and Recreation Commission From: Bob Rose, Community Services k2e— /o/o/ Date: October 16, 2014 Meeting Date: October 23, 2014 Re: Proposed Parking Restrictions at City Parks Staff has noticed that people are parking their cars in City Parks during the day and then leaving in another vehicle. Their cars are left in the parking lot of the park for most of the day. This is happening most often at the lower parking lot of Summit Ridge Park, Commuters use the parking lot as a park and ride facility, plus contractors working in the Country Estates leave their vehicles in the lower parking lot and ride together into the Country. Most of the spaces in the lower parking lot at Summit Ridge Park are taken on weekdays by people who are not using the park. This leaves very few parking spaces available for people who wish to visit the Park. Recently, there was an altercation between a man and woman in the lower parking lot at Summit Ridge Park. The woman was picking up three contractors who all parked in the park Parking Lot, and then planned to take them to her home in the Country where they were hired to work, A man drove up behind the woman while she was picking up the contractors, and became upset because her car was blocking the path he wanted to drive. Words were exchanged between the man and woman, and then it became physical; according to the Sheriff's Department, the man slugged the woman and knocked her out. Sheriff's Department representatives believe that it is in the best interest of the City to limit use of Park parking lots to park patrons. A representative of the Sheriff's Department is scheduled to attend this Commission meeting to present the department's perspective. Staff believes this is a good time to change the rules for use of park parking lots. Diamond Canyon Park will be opening within the next year, and with its close proximity to the 57 Freeway, the small parking lot may become an attraction to Park and Ride commuters. It wouldn't take too many cars to fill the parking lot, making it unavailable to park patrons. Recommended Action: Recommend that the City Council adopt an ordinance that restricts parking in City Parks to park patrons only.