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HomeMy WebLinkAbout12/16/2014 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 16, 2014 CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: Assembly Member Ling -Ling Chang led the Pledge of Allegiance. INVOCATION: Pastor Mark Hopper, Evangelical Free Church, gave the invocation. ROLL CALL: Council Members Herrera, Tanaka, Mayor Pro Tem Lyons, Mayor Tye. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Kimberly Young, Senior Civil Engineer; Anthony Santos, Management Analyst; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; Alfa Lopez, Management Analyst, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. PRESENTATIONS: The following representatives presented former Council Member/Assembly Member Ling -Ling Chang with the following: C/Herrera and Council Members presented a City Tile; M/Tye presented a pen and clock set from the City; District Representative Lauren Pong presented a flag from Congressman Ed Royce's office that had flown over the capitol; Sr. District Representative Jody Roberto presented a Resolution from State Senator Bob Huffs office; Deputy Angie Valenzuela and Assistant Field Deputy Lauren Yokomizo (Rowland Heights) on behalf of Supervisor Don Knabe's office presented a Certificate; Mayor Nancy Tragarz presented a Certificate signed by the Walnut City Council; Council Member Ed Graham presented Certificates on behalf of San Bernardino Supervisor Curt Hagman and the City Council of the City of Chino Hills; Sam Olivito, Executive Director and Nancy Tragarz, Director at Large, CCCA; December 16, 2014 PAGE 2 CITY COUNCIL First Vice President Ted Ebenkamp and Board Members President Barbara Carrera, Director Ed Hilden and Assistant Treasurer, Alan Wu, WVWD; Melanie Smissen-Coward, Special Events Manager for San Gabriel Valley Regional Chamber, introduced Larry Black, Joe Ruzicka (who presented a Certificate on behalf of the Chamber), Peter Pirritano, and David Malkin, representing the Chamber of Commerce; Captain Jeff Scroggin presented a shield on behalf of the men and women of the Diamond Bar -Walnut Sheriffs Station; Chief Dave Stone on behalf of the LA County Fire Department; Dr. David Hall, representing Mt SAC, its seven trustees, 2300 employees and 60,000 students, presented a Certificate; and, Helen Hall, Trustee, representing Walnut Valley Unified School District and its Board of Directors. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Tye introduced Principal Catherine Real, Athletic Director Kevin Ferguson, Coach Tony McCabe and Council presented Certificates of Recognition to the Diamond Bar High School Brahma Girls Golf Team for winning their first California Interscholastic Federation State Girls Golf Championship. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Shell Station Opening - CM/DeStefano announced that after six or seven years of being closed, the Shell Station at the corner of Palomino and Diamond Bar Boulevard will reopen tomorrow and Anabi Oil has announced it will be selling gasoline at prices lower than normal. The station is gorgeous and gasoline will be sold for the next few months while a convenience store is being built inside the gas station and future construction of an approved carwash project commences at the site. 3. PUBLIC COMMENTS: Theresa Lee spoke about environmental hazards in the City and said that a group of citizens were communicating with residents of neighboring cities to support the dismantling of SCE and DCU poles. She also spoke about the successful recall of the Board of Directors of The Country Estates for lack of support for the environment and for support of Millennium. December 16, 2014 PAGE 3 CITY COUNCIL Michelle Yi, Board of Directors, The Country Estates spoke regarding the DCU collection units in The Country Estates, which she said was done without approval or permission of the Board of Directors and homeowners. She was told by the City's Public Works Department that it was a matter of communication between the utility company and The Country Estates and wanted to know why the City would not help protect their properties from these installations because they pay taxes to the City too. No poles have been placed on properties in other homeowner association areas. Cassandra McInnis, resident of The Country Estates said she was present to give the Council an update on the association. Today, the recall election against three board members was successful. Homeowners continue to be concerned about a forceful developer's intent on access to their small, peaceful community. The association has been barraged with lawsuits against former board members, one present board member and the Country Estates Association. Kurt Nelson, speaking on behalf of Millennium Diamond Road Partners responded to comments made by Mrs. McInnis. Mr. Nelson said he has followed the recall election and is somewhat confused because what seemed to be the basis of the campaign for recall of the Board of Directors had to do with a $40 a month homeowner's assessment increase. He has been at Council Meetings since the first part of October and has offered to meet with anyone who wanted information about any aspect of the development they felt was being hidden about the development. He reviewed an annexation proposal sent by the recall board that was accused of being soft on the Millennium development. He would not call over $2 million in dowry/annexation fees plus purchase of a liability policy to protect The Country Estates against the belief that the City and County have not reviewed the soils and geotechnical material as being "token or refusal on Millennium's part to negotiate in good faith". He was at the meeting at which Mrs. McInnis spoke and Millennium's attorney, after having been asked if he felt the property had been annexed said "No" since the 2008 recorded Annexation Agreement called for a new entrance into The Country Estates from Pathfinder Road that will not happen and since there had not been payment of the annexation fee, it has not happen. If the Board at anytime in the future would like to sit down and talk with him about that Annexation Agreement he is sure that his bosses and their attorneys would welcome such a meeting. But to characterize someone who has access rights that have been assigned under the Tadco Settlement Agreement as being "unreasonable' and to discuss an annexation agreement when the only proposal that has been put forth is something like 300-400 percent higher in fees than that of the 2008 Annexation Agreement and since, as he understands it, only that annexation agreement would seem to be on the table without a vote of 846 or so families. The Board cannot simply annex Millennium, even if Millennium were to agree to an exorbitant fee. Again, anyone who wishes December 16, 2014 PAGE 4 CITY COUNCIL to discuss these matters further can reach him at 714-272-1610. He is happy to listen or take questions. His old company built 143 homes in The Country Estates and all 143 of those homes would not exist if they had been treated as Millennium is now being treated. He respects anyone who wants to protect their community but to characterize The Country Estates as being particularly small or particularly peaceful in the wake of last weeks' recall activities does not seem to be accurate. RESPONSE TO PUBLIC COMMENTS: CM/DeStefano responded to the speaker who spoke on behalf of the Tehachapi transmission lines that have been a matter of topic in the City of Chino Hills and other communities for the past six to eight years. It is a transmission line that comes from the Tehachapi Mountains well into the Inland Empire providing power throughout the area that SoCal Edison serves. The towers referred to are not in the City of Diamond Bar and are outside of the incorporated boundaries of the City of Diamond Bar. In approximately 2008 the City of Diamond Bar protested the location of the towers although they were not in the City of Diamond Bar, and asked that those towers be relocated as those towers had been considered for relocation in some other cities along the route including the City of Chino Hills. The utility company declined the request and went on to process the Environmental Impact Report and chose to place the towers in the manner and pattern that has been constructed over the past six years or so. The City of Chino Hills successfully argued against that decision on behalf of the Edison Company and were indeed successful about a year ago in getting a portion of the approximate 200 mile project placed underground in their city. It is well beyond any timeline for debate, negotiation or anything other than what is the current placement of those towers outside of the City of Diamond Bar. The speaker also referred to the smart meters for the gas company. Southern California Gas Company, pretty much on the heels of the Edison Utility Company has been placing smart meters throughout their service territory. Much like Edison, these meter conversions have been taking place over the last several years and like Edison, there are or soon will be, new meters at each home in the City that will transmit data in a way that removes thousands of gas trucks from the streets and performs tasks electronically. The City of Diamond Bar received briefings on the Gas Company's project in mid -late 2013 with the construction effort underway in late 2013 early 2014. All of the transmission towers that were utilized for this project in Diamond Bar were placed within the public right-of-way with the exception of The Country Estates which is entirely privately held and is a gate -guarded community. The utility companies retain easements or some other access and utilization agreements to allow their utilities to be placed within this private gate -guarded community for the purpose of serving their customers within that community. Bob Cruz from December 16, 2014 PAGE 5 CITY COUNCIL the Southern California Gas Company has been in contact with CM/DeStefano recently via voice messaging to let him know that they have continued to try to negotiate with The Country Estates and with its Board of Directors on a solution to the location of three towers that are proposed or already placed within The Country Estates. Tina Javid, former Regional Manager, told him that they spoke with respective homeowners and in particular, Speaker 2 this evening, regarding the relocation of one of the towers from one part of the property adjacent to another part of the property or properties nearby. The sites were chosen based on ideal locations for the number of meters that collect data and transmit it from those particular sites, site elevation and a variety of other technical factors. The only towers within the City of Diamond Bar that have any controversy surrounding them are the three that were proposed within The Country Estates. As The Country Estates is a private community and every piece of property and every square inch within The Country Estates is part of the private community of The Country Estates, this is a private issue between the Gas Company and The Country Estates which the Gas Company has been attempting to negotiate through The Country Estates Board of Directors attorneys. Based upon information he received late last week as the Gas Company attempted to participate in a board meeting to further discuss this matter. Again, this is a private matter that should be the subject of ongoing negotiation with The Country Estates membership and Board of Directors. CM/DeStefano stated that the last issues raised by the last two speakers regarding the Millennium Project screams to the fact that these folks need to sit down and talk to each other. This is a project that was processed by the City of Diamond Bar in 2005/2006. The developer is in the last stages of a timeline in order to receive a Tentative Map approval. There are some significant issues between the developer and The Country Estates Homeowners Association having to do with access and other matters, and the parties need to sit down together and work through these issues. Some of the matters of controversy between the two parties need to be resolved prior to the Tentative Map coming forward to the City Council for a successful Final Map approval sometime before February 2016 and time is of the essence for the two sides to get together to try and work out a solution that benefits both parties. 4. SCHEDULE OF FUTURE EVENTS: 5.1 Holiday Diamond Ride — November 28, 2014 through January 1, 2015 — Free Shuttle Services to and from Diamond Bar Shopping Centers — for individuals 18 years and older only. For more information call 800-578-6555 to schedule a ride. 5.2 Planning Commission Meeting — December 23, 2014 — Canceled December 16, 2014 PAGE 6 CITY COUNCIL 5.3 Parks and Recreation Commission Meeting — December 25, 2014 — Canceled. 5.4 Christmas Holiday — December 24 and 25, 2014 — City Offices closed in Observance of the Christmas Holiday — City Offices reopen Friday, December 26, 2014 at 7:30 a.m. 5.5 Holiday Tree Curbside Collection Program — December 26, 2014 through January 8, 2015. Trees free of decorations and flocking may be left at the curb for free pickup during this period. Any tree in excess of 6 feet must be cut in half. 5.6 Late Night Transit Pass Sale — Tuesday, December 30, 2014 until 7:00 p.m., Diamond Bar City Hall, 21810 Copley Drive (This will be the last Late Night Transit Pass Sale) 5.7 New Year's Holiday — January 1, 2015 — City Offices closed Thursday, January 1, 2015 in observance of New Year's Day. City Offices reopen Friday, January 2, 2015 at 7:30 a.m. 5.8 City Council Meeting — January 6, 2015 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.9 Traffic and Transportation Commission Meeting — January 8, 2015 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.10 Planning Commission Meeting — January 13, 2015 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.11 Winter Snow Fest — January 17, 2015 — 9:00 a.m. to 3:00 p.m., Pantera Park, 738 Pantera Drive. 6. CONSENT CALENDAR: C/Herrera moved, MPT/Lyons seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of December 2, 2014. 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES — A Regular Meeting of October 28, 2014. December 16, 2014 PAGE 7 CITY COUNCIL 6.3 RATIFIED CHECK REGISTER - Dated November 27, 2014 through December 10, 2014 totaling $539,573.75. 6.4 APPROVED REDUCTION OF 98.28% OF SURETY BOND NO. 0183110 TO COMPLETE GRADING AND EROSION CONTROL IMPROVEMENTS AND FULL EXONERATION OF SURETY BOND NO. 929590935 TO COMPLETE IN -TRACT PRIVATE STORM DRAIN IMPROVEMENTS FOR TRACT MAP 72295 (WILLOW HEIGHTS LOCATED AT THE SOUTHEAST CORNER OF DIAMOND BAR BOULEVARD AND BREA CANYON ROAD). 6.5 ACCEPTED WORK PERFORMED BY GREEN BUILDING CORPORATION FOR CONSTRUCTION OF THE GRANDVIEW TRAIL AND THE GRANDVIEW TRAIL LINK; DIRECTED THE CITY CLERK TO FILE THE NOTICE OF COMPLETION AND RELEASE THE RETENTION THIRTY-FIVE DAYS AFTER THE RECORDATION DATE. 6.6 ADOPTED RESOLUTION NO. 2014-46: APPROVING COOPERATIVE AGREEMENT FOR BRIDGE PREVENTATIVE MAINTENANCE WORK ON CHINO HILLS PARKWAY WITH THE COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS. 7. PUBLIC HEARING: 7.1 ORDINANCE NO. XX (2014): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 12.00.240 RELATING TO PARKING OF MOTOR VEHICLES IN CITY PARKS. CM/DeStefano introduced CSD/Rose who provided staff's report. CSD/Rose stated that the availability of parking in public parks is limited. The primary purpose of the parking lots in the public parks is to provide spaces where persons can temporarily park their vehicles in order to access and enjoy the City's parks. In establishing the number of parking spaces for park property, the City's parking standards are based upon projections of the number of spaces that are required for persons using the park property. These standards do not contemplate that parking spaces will be utilized by persons for the purposes of carpooling, park and ride or any other extended parking activity not related to recreational use of the park. The City was made aware of the lack of parking spaces during park hours at the lower parking lot of Summitridge Park due to the non -park users mainly for carpooling purposes. Summitridge Park parking lot is approximately 1.8 miles from the December 16, 2014 PAGE 8 CITY COUNCIL SR57/60, holds 25 vehicles and has two driveway entrances from Grand Avenue. Sheriff's deputies documented several observations where people were utilizing this parking lot for carpooling purposes on weekdays, parking their vehicles early in the morning, entering a secondary vehicle and immediately exiting the park. Deputies ran license plates on separate occasions which demonstrated that approximately 85 percent of those parked vehicles were registered to non -Diamond Bar residents. No park users were observed during the time of these observations. These vehicles remained parked in the lot for the remainder of the day limiting the availability of parking spaces for park users. The Sheriff's Department has also witnessed contractors hired to do work in The Country Estates parking their vehicles in the lower Summitridge parking lot and riding into The Country Estates in a separate vehicle. Staff believes there is a need to amend the existing ordinance to prevent people from utilizing the small parking lot when they are not using it for purposes of park use. Staff presented this parking issue at the Parks and Recreation Commission on October 23 and again on November 20. During the October 23 meeting the Commission requested staff to draft an ordinance to restrict parking in City parks to "park patrons only". On November 20 the Commission voted unanimously to recommend City Council adoption of the ordinance as presented this evening, to restrict parking in City parks to "park patrons only". CSD/Rose provided a photo of the lower Summitridge parking lot that was taken on November 26 at about 10:00 a.m. A review of the license plates of cars revealed that 21 parking spaces of the 25 available were occupied by non-Dianiond Bar residents. There were no patrons in Summitridge Park observed at the time the review was conducted. There are two Park and Ride lots available in Diamond Bar, one located at Pathfinder Road off of the SR57 and the other located at Diamond Bar Boulevard off of the SR60. The two lots offer a combined number of parking spaces for 496 vehicles and these designated areas are large enough to accommodate a sufficient number of vehicles. This proposed ordinance to restrict parking is expected to ensure the availability of parking spaces in the City parks for park patrons. Actual enforcement efforts can be limited to Summitridge Park and the future Diamond Canyon Park. If staff observes similar issues at other parks the proposed ordinance can be extended to those parks as well. The recommendation is to amend the Park Ordinance Section 12.00.240 with the addition of "parking for park December 16, 2014 PAGE 9 CITY COUNCIL patrons only. No person shall park any motor vehicle in a park unless using the park for its intended purposes." If this ordinance is approved, staff plans to post signs at the driveways of all parks that have parking lots and the signs would state "parking is for park patrons only. Violators will be cited. Diamond Bar Municipal Code 12.00.240". The ordinance will be enforced by the LA County Sheriff's Deputies who have two different methods for enforcing the ordinance. One method is by witnessing the violation. The deputy witnesses a person parking his car and entering a second vehicle which leaves the park at which time the deputy can cite the vehicle parked in violation of the ordinance. The second method would be to mark the tire of vehicles parked in the parking lot during the time most violations occur which is normally in the early morning hours. The deputy can then return a few hours later to check to see whether the vehicles with marked tires are still parked. Before citing any vehicles, the deputy can then check to see if there are people in the park and if so, check with those individuals to determine whether the marked vehicle is parked in the lot so that they do not cite the vehicle of a person using the park. Vehicles parked by people not present in the park can then be cited. The penalty for this infraction is $100 for the first offense; $200 for the second offense; and $500 for the third and each offense thereafter within one year of the first offense. Penalty for violation of any provisions of the Parks and Recreation Chapter 12 in the Diamond Bar Municipal Code for park ordinances is covered under Section 12.00.080 and requires no amendment at this time. CSD/Rose stated that a representative from the Sheriff's Department is available to respond to questions or provide the Sheriff's Department perspective on this issue. Staff worked with the City Attorney who reviewed the proposed ordinance and approved it to form and content. A notice of this Public Hearing was published in the Inland Valley Bulletin on December 4, 2014 and in the San Gabriel Valley Tribune on December 5, 2014. Staff recommends that the City Council approve for First Reading by Title Only, Waive full reading of Ordinance XX (2014) and upon approval, schedule the Second Reading for the City Council's next scheduled meeting of January 6, 2015. MPT/Lyons asked if the sign would indicate the amount of the fine CSD/Rose said it could be included. 0 December 16, 2014 PAGE 10 CITY COUNCIL MPT/Lyons said she wanted it to be very clear that there is a penalty. CSD/Rose responded that information included on the trail rules sign is a statement that a maximum of $500 fine applies. MPT/Lyons asked if prior to the ordinance going into effect the City could post a large sign indicating the upcoming change because the purpose of the ordinance is to free up parking for park use. CSD/Rose said that staff has discussed placing flyers on the windshields of vehicles a week or two prior to the ordinance going into effect. M/Tye said that if there is no time limit and the tires are chalked, would it not be necessary to provide a time limit or, if the parking lot is not being used, why is it a problem. CSD/Rose said the issue with the parking lot is that it is not available for people using the parking lot. The lot at the park is well used by people who stop at the park to walk their dog or exercise and they may be parking up by the Diamond Bar Center in order to do so because the parking lot off of Grand Avenue is full. For example, the Diamond Bar Center has many large events on weekdays when the capacity of the Center's parking lot is exceeded and in this instance, the lower lot which provides an opportunity for people using the Diamond Bar Center. The reason there are no hours on the signs is that the normal situation is that people come early in the morning and if they are still there two or three hours later and have left their vehicle unattended and left the park they are in violation at that moment. Deputies come back later to give people the opportunity to move the vehicle without being cited. Technically, if an individual has left his vehicle in the lot and left the park he is in violation at that moment. If the infraction is not witnessed, they should have the opportunity to move their vehicle within two or three hours of the tire being marked. M/Tye opened the Public Hearing. With no one present wishing to speak on this item, M/Tye closed the Public Hearing. C/Herrera felt the City should take control of this situation now because if this is allowed to continue the City may find that all of the parks parking lots are being used as park and ride facilities. December 16, 2014 PAGE 11 CITY COUNCIL C/Herrera moved, C/Tanaka seconded, to approve for First Reading by Title Only and Waive Full Reading of Ordinance No. XX (2014): An Ordinance of the City Council of the City of Diamond Bar Amending Section 12.00.240 relating to parking of motor vehicles in City Parks. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT:000NCIL MEMBERS: None 7.2 ADOPT RESOLUTION NO. 2014-47: APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ALLOCATION INCLUDING $203,875 IN FISCAL YEAR 2015-16 FUNDS AND $87,020 FROM UNALLOCATED BALANCE OF FUNDS FOR THE TOTAL AMOUNT OF $290,895. CM/DeStefano stated that this is an opportunity for the public to participate in the Community Development Block Grant Allocation to the City of Diamond Bar, which the City then uses to provide funds for a variety of programs and capital projects within the City. These funds are actually for Fiscal Year 2015-16 calendar year. The purpose of this hearing is not only to consider allocation of resources the City will receive, but also to discuss how the current Fiscal Year's resources have been or are planned to be utilized. As this matter was being prepared, printed and published, staff was told it would receive $203,875 in new monies from the Federal Government for the 2015-16 Community Development Block Grant program. Yesterday afternoon, staff was informed that the dollar amount is being decreased by $2,033 so the City is now proposed to receive $201,842 new dollars and staff is proposing that $87,020 be carried over for a total amount of $288,862. This Federal program has been in effect since 1974. There are national objectives that must be met. There are eligible activity categories for which the limited number of dollars can be used and, there are specific percentages that are capped by the Federal government regarding how many of those dollars can be within any particular category. For the current budget year of 2014-15, there was $11,500 provided to the YMCA Childcare and Day Camp program which is ongoing and is designed specifically this year for financial assistance for five children who participate in the program. This year senior programming was allocated $18,768 which provides the five senior groups that use Heritage Park and the Diamond Bar Center with insurance, and opportunities for classes, seminars, etc. This year the Home Improvement Program was allocated $100,000 and there are currently about six projects December 16, 2014 PAGE 12 CITY COUNCIL underway in various stages of application and/or construction. Sidewalk ADA Improvement project (Americans with Disabilities Act) was allocated $199,419 which will be used for construction of accessible sidewalks, curb ramps, etc. in the Grand Avenue, Gateway Corporate Center, Diamond Bar Boulevard and Pathfinder Road general vicinity and ADA improvements for redesign of Stardust and Longview South Mini -Parks was allocated $11,000. Tonight's decisions are regarding the new allocations for Fiscal Year 2015-16 for which staff anticipates a total of $288,862. The Public Service category is proposed to receive $18,463 for the City's Senior Program providing the same level of services earlier referenced under the current fiscal year and 11,813 to the YMCA for the Daycare and Day Camp program. In the Public Works category there is a proposal for $98,272 for the Home Improvement Program; an allocation of $20,000 for the design of two bridges at Sycamore Canyon Park; an allocation of $22,000 for handicapped ramps at Stardust Park and Longview South Park; and, an allocation of $118,314 for Stardust and Longview ADA Improvements for a total of $288,862. This matter was advertised for tonight's public hearing and the City Council is asked to make decisions regarding the allocations. Council has additional time should members wish to review projects in more detail. However, staff is recommending that the matters be approved giving staff the opportunity to work with the Los Angeles County Community Development Commission who oversees the program in order to forward the City Council's approval to the Federal Government by the City's deadline of February 3, 2015. M/Tye asked if the City was using all of the allocation for Home Improvement. CM/DeStefano responded that the City attempts to use all of the money for the program; however, it is a lengthy process for eligibility and throughout the entire construction process. Some years the total amount is used and some years it is not. Often times the rollover of funds starts in that category because all of the projects could not be completed. The maximum allocation for any specific project is $15,000. This has been a very successful program over the years during which more than 100 homes have been improved. M/Tye opened the Public Hearing. With no one present who wished to speak on this item, M/Tye closed the Public Hearing. December 16, 2014 PAGE 13 CITY COUNCIL C/Herrera moved, MPT/Lyons seconded, to Adopt Resolution No. 2014-47 approving the Community Development Block Grant Program Allocation including $201,842 in fiscal year 2015-16 funds and $87,020 from unallocated balance of funds for the total amount of $288,862. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka, MPT/Lyons, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL CONSIDERATION: 8.1 RATIFY CITY COUNCIL COMMITTEE APPOINTMENTS AND ADOPT RESOLUTION NO. 2014-48: CONFIRMING THE APPOINTMENT OF SPECIFIC REPRESENTATIVES TO THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS. ORGANIZATION DELEGATE ALTERNATE California Contract Cities Association Tanaka Tye Foothill Transit Board Herrera Lyons Four -Corners Transportation Policy Group Herrera Greater L.A. County Vector Control District Tye Tanaka Joint Powers Insurance Authority Tanaka Tye L.A. County Sanitation District No. 21 Tye Lyons L.A. County City Selection Committee Tye Lyons League of CA Cities — L.A. County Division Tanaka Lyons San Gabriel Valley Council of Governments Lyons Herrera Southern California Assn of Governments (SCAG) Lyons Tanaka Tres Hermanos Conservation Authority Herrera Lyons Wildlife Corridor Conservation Authority (WCCA) Tanaka Lyons STANDING COMMITTEES City Council Audit Committee Tye Lyons City Council Goals/City Manager Evaluation Tye Lyons Economic Development Lyons Herrera Industry East Development Advisory Committee Herrera Tye Legislative Tanaka Herrera Lighting/Landscape Assess Dist subcommittee Lyons Tanaka Neighborhood Improvement Tanaka Lyons Public Safety Committee Tye Lyons Sphere of Influence/Annexation Tye Herrera December 16, 2014 PAGE 14 0 LIAISON Chamber of Commerce Diamond Bar Community Foundation Library PUSD/City Senior Citizen WVUSD/City CITY COUNCIL Tanaka Lyons Tye Herrera Lyons Tanaka Tanaka Lyons Tanaka Tye Lyons Herrera C/Herrera moved, C/Tanaka seconded, to Ratify City Council Committee Appointments and Adopt Resolution No. 2014-48: Confirming the appointment of Specific Representatives to the San Gabriel Valley Council of Governments. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS Herrera, Tanaka, MPT/Lyons, M/Tye None None COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka stated that last night he was honored to join the Diamond Bar Volunteer Patrol for their appreciation dinner at the Riverside Mission Inn. He and Captain Scroggin thanked all of the volunteers for their countless volunteer hours helping to keep the City safe and helping to keep Diamond Bar one of the lowest crime areas in the region. He wished everyone a Merry Christmas and Happy New Year. C/Herrera thanked CSD/Rose and PWD/Liu for taking her and MPT/Lyons on a tour around the City to look at the details and boundaries of District 39 and 41. The trip was very informative. She was sorry to hear of the passing of Gary Neely, an individual who was a former resident of Diamond Bar, a businessman and prior to incorporation was on the Advisory Council under the County of Los Angeles as well as serving as a MAC committee member. She appreciates that tonight's meeting is being adjourned in his honor. She hoped that everyone has a safe and happy holiday. MPT/Lyons said she too very much enjoyed the tour of District 39 and 41 with CSD/Rose and PWD/Liu. She attended the grand opening of the Heart Academy last week, a new school from WVUSD that concentrates on students with special needs that are young adults between the ages of 18 and 22. The school has a variety of great programs and she was able to see the school and programs which was excellent. She thanked the Public Works and Community Services staff members who worked smart to prevent erosion and trash from entering homes and garages during the big rains about 10days ago. She wished everyone a Happy Hanukkah, Merry Christmas and a Happy New Year. December 16, 2014 PAGE 15 CITY COUNCIL M/Tye thanked staff for a terrific job with the volume of rain. There was flooding on Golden Springs Drive under the freeway which was a result of a contractor that did not do the job they were contracted to do. Thanks to staff for figuring out what needed to be done and taking care of the matter. He wished C/Tanaka a Happy Birthday. Tonight's meeting will be adjourned in memory of Gary Neely. Gary was a local guy.and was a great guy. He was born in Bellflower and passed away last Monday, December at the age of 65. He graduated from San Jose State with a degree in Aeronautics and had his pilot's license. He was a member of Diamond Bar's Municipal Advisory Council prior to incorporation in 1989. He ran for Council and he ran for Assembly. Gary worked for many years for Assemblyman Huff, four years in the Assembly and the last six years for Senator Huff. He can state with certainty that Gary was Bob's closest advisor as Gary was to many individuals and as M/Tye can attest to as one of his best friends. Gary is survived by Donna Neely, Virgilio and Leroy Bolduc. He wished his friend Gary Neely Godspeed. Have a very Merry Christmas, Happy Hanukkah, a safe and Happy New Year. ADJOURNMENT: With no further business to conduct, M/Tye adjourned the City Council Meeting at 8:13 p.m. in memory of longtime resident Gary Neely to Monday, January 5, 2015 at 3:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, to conduct applicant interviews for appointment to fill one City Council vacancy. r - TOMMYrz CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 5th day of January OniG