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HomeMy WebLinkAbout01/12/2012 - MINUTES - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING 'JANUARY 12, 2012 Chairman Pincher called the meeting to order at 7:02 p.m. in the South Coast Air Quality Management District Conference Room CC -2, 21865 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: None ROLL CALL: Commissioners Kevin House, Jen "Fred" Mahlke, Kenneth Mok, Vice Chair Ted Carrera and Chair Liana Pincher Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Christian Malpica, Associate Engineer (Traffic), and Marcy Hilario, Administrative Coordinator. A. Minutes of the November 10, 2011 regular meeting. Chair/Pincher called for the question to approve the minutes of November 10, 2011 as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Mahlke, Mok, VC/Carrera, Chair/Pincher NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: House ABSENT: COMMISSIONERS: None II. PUBLIC COMMENTS: None Offered Ill. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: October, November and December 2011 2. Collisions: October, November and December 2011 3. Street Sweeping: October, November and December 2011 Chair/Pincher noted that street sweeping enforcement activities appear to be lower due to vacations in December and January which are major street sweeping months. PWD/Liu said he would discuss the matter with the Sheriff's Department. Chair/Pincher asked if staff JANUARY 12, 2012 PAGE 2 T&T COMMISSION, could let residents know that if they allow their bushes to grow out into the street area that it will impede the street sweeping services. IV. OLD BUSINESS: None V. NEW BUSINESS: None VI. STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: C/House shared that he noticed the signal at Brea Canyon Road and the SR -60 seems to be working more efficiently now. C/House said he contacted staff to let them know that the street sweeper was not coming down his street. The problem appears to have been rectified. VIII. INFORMATIONAL ITEMS: A. Traffic Signal Battery Backup System Project — AE/Malpica stated that staff has finished testing the 11 locations and expects to go to Council with a notice of completion in February. B. Tin Drive and Bridle Drive Striping Improvement —AE/Malpica shared that a speeding complaint was received about vehicles crossing DBB onto Tin Drive. Some drivers were not yielding to drivers making a left turn at Bridle Drive and Farben Drive. City's traffic consultant investigated the area of concern. As a result, it was recommended to install a four (4) inch solid white right edge -line to give the drivers the illusion of the street narrowing. This causes the drivers to be less inclined to speed. C. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive — AE/Malpica stated that a pre -construction meeting is scheduled for Monday, February 13, 2012. Staff will be inviting all the affected companies to attend the meeting to discuss any corners with their utility lines. This project will improve the line of sight for vehicles making left turns from Diamond Bar Boulevard onto Clear Creek Canyon Drive by narrowing the median and shifting the left turn pocket to alignment. This will enable vehicles to have a better view of oncoming traffic. D. Silver Fir Road and Windwood Drive Stop Sign — AE/Malpica reported that a pedestrian crossing concern came from a resident about vehicles turning right onto Windwood Drive from Silver Fir Road. The resident stated that vehicles did not come to a complete stop allowing pedestrians to cross safely. After review of the situation, it was determined that while a crosswalk is not warranted at this location, a stop sign is recommended for installation. The City will therefore be installing a stop sign and pavement legend during the rd week of January 23 JANUARY 12, 2012 PAGE 3 T&T COMMISSION E. Golden Springs Elementary Parking Lot Improvement — SENee reported that PUSD notified staff that approval was, received from the Division of the State Architect and two other agencies that regulate education facility improvements. The School Site Council is in favor of the proposed improvements and the goal is to begin construction in Summer, 2012. The District will be sending a status letter to the surrounding community and the parents of the school next week. F. "The Rock" Move — SENee shared the L.A. County Museum of Art is arranging for the transportation of a 340 ton rock from a quarry in Riverside to L.A. The transportation will be on a customized trailer with enough axles to spread the load and avoid impacts to roadways. The transportation route includes traveling through Diamond Bar roadways and we are currently working with the hauler and our consultant to perform a load analysis to determine any potential impacts. It is a large undertaking that will involve adjustment of traffic signal arms and closure of lanes during the nighttime haul. City staff is currently crafting permit conditions and is requiring a $75,000 bond. Tentative schedule for the move is March, 2012. G. Diamond Canyon Parking Issue — SENee reported that in December, a petition was sent to the Traffic and Transportation Commission requesting the elimination of parking on Diamond Canyon Road. Staff has field checked the parking situation and determined that there may be a need to consider parking modifications. Notifications will need to be sent to the Diamond Canyon Community and other affected persons inviting them to submit their comments in writing or in person. This item will be ready for consideration at the Commission's February meeting. H. U.S. Post Office Parking Lot (Diamond Bar Boulevard/Montefino Avenue) — SENee said that it was brought to the attention of staff that the parking lot striping and circulation had been changed at the U.S. Post Office on Diamond Bar Boulevard. Staff has been attempting to reach the Branch Manager to discuss and understand the purpose of the changes and to determine if there are any suggestions that can be made to improve some of the confusion that has been occurring from patrons that are not accustomed to the new circulation pattern. I. Lemon Avenue On/Off-Ramps Project — AENoung reported that the Authorization of Proceed is still pending with the State. Once received, Right of Way Activities can begin which are expected to take up to 18 months. J. Residential Area 1/Arterial Zone 6 Road Maintenance Project — AENoung reported that a contract for design was awarded to Onward Engineering for design and construction in the amount of $83,750. - Award of construction contract is anticipated for April/May and construction is anticipated to take about 45 -days. JANUARY 12, 2012 PAGE 4 T&T COMMISSION K. CDBG Curb Ramp Project (FY ' 2011-2012) — AE/Young stated that the plans and specs are being finalized for transmittal to CDC for review before going out to bid. The engineer's estimate for this project is $195,000 for 82 curb ramps in the vicinity of Maple Hill Elementary and Chaparral Middle Schools. L. Chino Hills Parkway/Chino Avenue Street Rehabilitation Project — AENoung indicated that this is being funded by STPL funds and as a result, the Request for Authorization was sent to the state in December for review. The engineer's estimate for this project is $706,000. PWD/Liu explained that Chino Hills Parkway was constructed in 1988-1989. M. Caltrans Slope Repair— Golden Springs Drive —AE/Young reported that since 2010 staff has been working with the State to get the slope repaired. Currently, the area is covered in plastic and has been a huge eyesore for the community. However, next week construction will begin to repair the slope. The contract was awarded to Peterson -Chase General Engineering Construction, Inc. The slope will be mitigated, stabilized and hydro -seeded. During construction hours of 8:00 a.m. to 4:30 p.m., the #2 lane on Golden Springs along the slope will be closed. C/Mahlke stated it would be advisable to delay start of construction to 8:30 a.m. to allow kids to walk to school because there are no crossing guards to help the kids cross Golden Springs Drive. In addition, she asked if staff could let the schools know about the project. AE/Young said staff would get a letter out to the schools and residences in the area next week. N. SCAG East-West Freight Corridor Proposal —PWD/Liu reported on the status of this proposed project. The Draft EIR was released on December 28th and comments are allowed for 55 days from the date of release. DB attempted to get SCAG to look at other alternatives; however, nothing has changed from SCAG's original proposal. Since staff has had an opportunity to review the document, we discovered that a list of projects has been identified and the project is proposed to be built in three segments. It has a price tag of $15 billion. Staff will respond to the EIR and determine the interest of the participating communities to continue opposing the project. O. New City Hall — 21810 Copley Drive — PWD/Liu reported on the status of the New City Hall. Staff is very happy with the new facility. The library facility is expected to be completed in June/July and there will be an open house announced at the appropriate time. It is likely that the Commission will be meeting at the new facility next month and only the City Council will continue to use the SCAQMD Auditorium for meetings. VC/Carrera asked if there Were plans for the old library facility and PWD/Liu responded no, that no decision had been made. However, there was some discussion that the location might possibly be used to expand the existing fire station. JANUARY 12, 2012 PAGE 5 T&T COMMISSION IX SCHEDULE OF FUTURE CITY EVENTS: As stated in,the agenda. ADJOURNMENT: There being no further business to come before the* Traffic and Transportation Commission, Chair/Pincher adjourned the meeting at 8:26 p.m. The foregoing minutes are hereby approved this day of kgs uv� Respectfully, -1 Dai G. Kiu, Secretary Attest: airman 'Liana Pincher ,2012.