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HomeMy WebLinkAbout08/09/2012 - MINUTES - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING AUGUST 9, 2012 CALL TO ORDER: Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Chairman Ted Carrera led the Pledge of Allegiance. ROLL CALL: Commissioners Kevin House, Liana Pincher, and Chairman Ted Carrera. Absent: Commissioner Jen "Fred" Mahlke and Vice Chairman Kenneth Mok were excused. Also Present: David Liu, Public Works Director; Rick Yee, Senior Civil Engineer; Kimberly Young, Associate Engineer; Christian Malpica, Associate Engineer (Traffic), and Stella Marquez, Administrative Coordinator. APPROVAL OF MINUTES: A. Minutes of the June 12, 2012 regular meeting — Continued to September 13, 2012. C/Pincher requested clarification that her comments in Paragraph 4 on Page 2 were about Brea Canyon Road. 11. PUBLIC COMMENTS: None Offered. 111. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: May, June & July 2012 2. Collisions: May, June & July 2012 3. Street Sweeping: May, June & July 2012 C/Pincher questioned the June street sweeping citation statistics from 2011. PWD/Liu said he could not recall the details; however, staff has learned that beginning this week, the Sheriff's Department will provide a parking control officer who has been assigned to DB for two hours per day, four days a week during the street sweeping week to augment the current CSO. For this reason, the Commission may notice a slight upward tick in the citations. C/Pincher asked if there was more than one street sweeper. PWD/Liu responded there is AUGUST 9, 2012 PAGE 2 T&T COMMISSION only one sweeper except during December and January. During that time, street sweeping is done weekly; therefore, there are two. C/House moved, C/Pincher seconded, to receive and file the Traffic Enforcement update. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: IV. OLD BUSINESS: V. NEW BUSINESS: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: MOSTIV VI. STATUS OF PREVIOUS ACTION ITEMS: VII. ITEMS FROM COMMISSIONERS: House, Pincher, Chair/Carrera None Mahlke, VC/Mok None C/House stated that he had received complaints regarding the long waiting time on the northbound left turn pocket at Brea Canyon Cutoff and the SR -57 freeway ramp. He explained that drivers must wait for the green arrow to cycle even though there is no southbound traffic approaching. C/House inquired about the possibility of changing the signal. PWD/Liu asked if he understood C/House's comments about the aforementioned signal. For the left turn movement, there is only a protected phase and he was asking staff to look at the possibility of changing the signal to a protective/permissive phase. That would mean that while a motorist is sifting in the left turn bay and the opposing traffic is clear, the motorist can proceed with the left turn movement (on a green ball) instead of waiting for a protective left -turn arrow. If so, staff will need to look at the plans and previous warrant study to determine the basis for having a protective left turn arrow at that intersection. C/House said he has witnessed this in the morning peak travel hours. AE/Malpica stated that a protective left turn signal was installed due to the layout of the road. When one approaches the left turn lane, the road curves and slopes downward toward the signal where traffic gains speed. He said he recalled there were several accidents related to making a left turn with oncoming traffic due to a line -of -sight issue. Staff can contact Caltrans to determine whether they would allow a protective/permissible left turn. PWD/Liu added that any contemplated changes to the signalization would require a process with Caltrans since the signal is under their jurisdiction. AUGUST 9, 2012 PAGE 3 T&T COMMISSION VIII. C/Pincher wished SE/Yee the best in his move to another city and said it had been a pleasure to have him serve DB with his knowledge and application of the facts. Chair/Carrera told SE/Yee that he brought knowledge and professionalism to his position with DB and the City is better for it. Chair/Carrera wished SE/Yee well and said he believed the move was a good one for him and that he would be missed in D13. C/House seconded Chair/Carrera's comments. INFORMATIONAL ITEMS: A. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive — AE/Malpica reported that the contractor is having difficulty completing one of the items on the punch list. Staff has discussed this matter with the City Attorney who recommended that staff file a Notice of Completion and inform the contractor that the City intends to use the contractor's retention fund to complete the punch item. Staff intends to bring this item to the City Council on August 21st. The punch list item does not affect circulation or performance at the intersection. B. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stops Relocation — AE/Malpica stated that the project was completed on time. The beacons work well and the landscaping is clean. There were additional items that needed to be taken care of and, on August 21st, staff will ask the City Council to approve a contract amendment to fund these items. Upon approval, staff will file the Notice of Completion with the City Council in September. C. Golden Springs Drive Drainage Improvement Project — SE/Yee reported that the Notice to Proceed was issued on August 7th. The project got underway today and work is expected to continue through the second week of September. This project involves construction of storm drain laterals and three new catch basins to mitigate some of the surface drainage along Golden Springs Drive during periods of heavy rain. D. Grand Avenue Confluence Project — SE/Yee stated that the Administrative Draft of the Environmental Document is expected to be released later this month and will be circulated in-house at Caltrans for 30-45 days. Once completed, final revisions will be included in the final document and the document will be circulated to the public for a formal comment period. E. Golden Springs Elementary School On-site Circulation Improvement — SE/Yee reported that the school district has begun work to add the 50 plus parking spaces on-site plus additional circulation area for pickup and drop off of students. Next week the district expects to begin construction on the public right-of-way improvements which will include four new driveway approaches and three new curb ramps as well as, realignment of pedestrian crosswalks with new signing and striping. The project should be completed within one week. AUGUST 9, 2012 PAGE 4 T&T COMMISSION Chair/Carrera asked if this project resulted in a loss of on -street parking. SENee said there would be more driveways so it could be said that there would be minimal loss of on -street parking. F. Residential Area l(a)/Arterial/Zone 6 Road Maintenance Project — AENoung stated that this project is substantially complete and a punch list has been given to the contractor to be completed within the next few weeks. Striping along Prospectors Road south of the freeway bridge was added to the contract which was outside of the 1(a) area; however, upon further consideration, staff determined that it was prudent to stripe the entire length of the street up to Golden Springs Drive. The added striping work is expected to be completed next week. G. Chino Hills Parkway/Chino Avenue Street Rehabilitation Project — AENoung indicated that this project has been substantially completed with a final walk-through yesterday. Because this is a federally funded project, staff is awaiting paperwork from the contractor in the next couple of weeks prior to issuance of the Notice of Completion. H. Pathfinder Road Erosion Control Project — AENoung reported that this project was completed and staff signed off last week. Council will consider the Notice of Completion on August 21st. Chair/Carrera asked for details about this project. AENoung responded that it consisted of construction of a drainage prevention slough wall to prevent storm water flow over the sidewalk to the residences below. I. SR601Lernon Avenue Partial Interchange Project — AENoung stated that there are nine residential properties that will have either a temporary construction easement or partial property takes (of which there are five). Eight offers have been presented with one owner accepting the offer from the State for the temporary construction easement. One offer is being negotiated and the remaining six have a, week left to respond before condemnation proceedings commence. The offer that has not yet been made to the property owner which must be approved by the State is for a potential full property take and this offer is expected to be presented within the next couple of weeks. The four to five commercial appraisals have not yet been completed; however, once completed, offers will be made to those property owners. PWD/Liu stated that the Commission was informed this evening that letters have been sent to residents along Sunbright Drive in response to a petition regarding the removal of the preferential parking district in that area. Staff received the petition from the residents objecting to the fact that their visitors are required to obtain parking permits in advance of their visit. The primary reason for implementation of the parking district was due to high school students parking on the street. This matter will require a public process including a dialogue with residents along the street to make certain that staff understands the issue and responds to the best interests of the residents. AUGUST 9, 2012 PAGE 5 T&T COMMISSION C/House stated that residents probably do not see a reason for the permits because parking is not allowed; however, if allowed., the parking problem might come back. Perhaps there should be a 90 -day in -school test of the issue. C/Pincher suggested staff look back at the original study conducted in 2003 to determine who the stakeholders were and whether the issues were the same. PWD/Liu felt it was important to find out how the current residents perceive their needs and make sure they understand the possible ramifications of removing their street from the preferential parking district, which means anyone can park on the street any time of the day. Ix. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 7:42 p.m. _r3J The foregoing minutes are hereby approved this /I — day of OTOW­ Respectfully, DaNM G.Liu, Secretary Attest: Chairman Ted Carrera 2012.