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HomeMy WebLinkAbout09/13/2012 - MINUTES - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING SEPTEMBER 13, 2012 CALL TO ORDER: Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Jen "Fred" Mahlke led the Pledge of Allegiance. ROLL CALL: Commissioners Jen "Fred" Mahlke, Liana Pincher, Vice Chairman Kenneth Mok and Chairman Ted Carrera. Absent: Commissioner Kevin House was excused. Also Present: David Liu, Public Works Director; Kimberly Young, Associate Engineer; Christian Malpica, Associate Engineer (Traffic), and Marcy Hilario, Administrative Coordinator. 0 X. Minutes of the June 13, 2012 regular meeting C/Pincher moved, VC/Mok seconded, to approve the June 13, 2012 regular meeting minutes. Without objection, the motion was so ordered with C/Mahlke abstaining and C/House being absent. AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Pincher, VC/Mok, Chair/Carrera None Mahlke House Minutes of the August 9, 2012 regular meeting — Continued to October 11, 2012. Chair/Carrera acknowledged the attendance of Diamond Bar High School students and Nick Mahlke, son of Commissioner Mahlke. PUBLIC COMMENTS: None Offered. SEPTEMBER 13, 2012 PAGE 2 T&T COMMISSION Ill. ITEMS FROM STAFF: A. Received and Filed Traffic Enforcement Updates for: 1. Citations: June, July & August 2012 2. Collisions: June, July & August 2012 3. Street Sweeping: June, July & August 2012 C/Mahlke moved, C/Mok seconded, to receive and file the Traffic Enforcement update. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: IV. OLD BUSINESS: 0 w V1. NEW BUSINESS: COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: None None STATUS OF PREVIOUS ACTION ITEMS: Mahlke, Pincher, VC/Mok, Chair/Carrera None House AE/Malpica responded to C/Pincher's previous concerns about the left turn at Brea Canyon Cutoff and SR/57 and the lengthy wait period. Staff contacted Caltrans to relay comments and complaints regarding this issue. Caltrans staff said they would consult with their traffic engineers and look into the matter to see if they can accommodate the request for a protected/permissible left turn. In the meantime, the green light has been extended in order to allow more traffic to make the left turn. Staff will continue to pursue the matter. PWD/Liu responded to C/Pincher's earlier concerns about through lanes versus merging lanes on northbound Brea Canyon Road as one approaches Diamond Bar Boulevard as well as, eastbound Grand Avenue between Lavender Drive and Montefino Avenue. The striping and signage modification plans have been prepared by the City's Traffic Engineer and the work is scheduled to be done in about two weeks time. ITEMS FROM COMMISSIONERS: VC/Mok said that because he was absent from the last meeting, he would appreciate Rick Yee's forwarding address so he could send him a card. A. Median Modification — Diamond Bar Boulevard/Clear Creek Canyon Drive — AE/Malpica reported that staff took the notice of completion to the August 21st City Council meeting for approval. Staff continues to work with the contractor to complete one final item. The contractor will be notified that the City will use funds from the existing 5 percent retention to complete the work if there is no compliance. SEPTEMBER 13, 2012 PAGE 3 T&T COMMISSION B. Sunbright Drive Petition for Removal of Preferential Parking District — AE/Malpica stated that 70 letters were sent to the Sunbright Drive residents in response to the request for removal of the Preferential Parking District. During the 30 -day response period, staff received two calls and one letter. The two calls were in favor of removing the parking district and the letter opposed the removal of the parking district. Due to the lack of response, staff will send Sunbright Drive residents another letter to give them a second opportunity to provide comments. Chair/Carrera stated that he felt this issue was important and that the residents should have an additional notice and opportunity to speak before the Commission on this matter in order to satisfy the residents. PWD/Liu responded that Chair/Carrera is correct. Last month, the Commission was told that in addition to the 33 residents who signed the petition, staff would begin its outreach program to the other neighbors along the street. In 2003, the parking district was created because, at that time, the residents expressed concerns about high school students parking and encroaching into the neighborhood. Residents wanted to maintain priority over the parking spaces on the public streets in front of their homes. Staff will continue its outreach effort, notify the residents one more time, and invite them to the October 11 to Commission meeting. At that meeting, staff hopes to have more input and receive more feedback from the residents after which staff can provide the Commission with its recommendations for what staff believes the next step should be. C. Copley Drive Crosswalk Beacon & Foothill Transit Bus Stop Relocation — AE/Malpica shared that the project was completed and that the contractor was efficient in completing the project on time. City Council will approve the Notice of Completion on October 2, 2012. D. Golden Springs Drive Drainage Improvement Project—AENoung reported that the project is still under construction and proceeding slower than expected. This is due to unforeseen construction issues that the contractor came across when digging the trench for the new storm drain lateral. She explained that a slurry backfill has required additional excavation time and hand digging around the traffic signals and street light poles at Lavender Drive and Golden Springs Drive was required because of the interconnect fiber in the sidewalk. The catch basin at Lavender Drive and Golden Springs Drive is under construction this week and nighttime construction is expected to commence on Tuesday evening. The intersection will be closed during non- business hours between 8:00 p.m. and 6:00 a.m. During construction, staff will also work with Calvary Chapel to attempt to accommodate their Wednesday evening services. E. Grand Avenue Confluence Project — AENoung stated that the Administrative Draft of the Environmental document that was expected to be released at the end of last month has not yet been distributed. As a result, the August PDT meeting was canceled and the next PDT meeting is scheduled for September 19tH SEPTEMBER 13, 2012 PAGE 4 T&T COMMISSION F. SR60/Lemon Avenue Partial Interchange Project — AENoung stated that the project status is the same as reported last month. The next PDT meeting is next week and she will have more to report on the progress of the negotiations with the residents on the partial takes and temporary construction easements for the next meeting. The Draft MOU was authored with the City of Industry for that agency to front the money for the right-of-way phase. The City of Diamond Bar will reimburse Industry with the federal funds that we will receive. The MOU went before Industry's City Council today and is expected to go before our City Council for approval at the October 2nd meeting. G. Golden Springs Elementary School Circulation Project — AENoung reported that this project is under construction. A new contractor is on site as of last week. The original contractor was dismissed from the project and the new contractor has made progress. The driveways and associated sidewalk and curb and gutter on Ballena Drive have been completed. The speed cushion, signage and legend are yet to be relocated and the driveway approaches on El Encino Drive will be completed. The wall footing along El Encino Drive has been completed. Chair/Carrera said he believed this project was to have been completed prior to the school year. AENoung responded that Chair/Carrera was correct. That was the goal of the school district and she does not know why there have been delays, which may be the reason the initial contractor is no longer on the job. Construction is expected to be completed by the end of this month. It was AENoung's understanding that the current contractor is working as many hours as are permitted in a residential area to get the job completed. She also stated that she had no knowledge of any complaints by residents. However, the City's Traffic Sergeant had concerns about sidewalk access along Ballena Drive that staff addressed. There were also a few concerns from residents that were directly related to construction on the school site, which were referred to the district. PWD/Liu added that he received a call from the Public Safety Director for the Pomona Unified School District who voiced his concern that upon completion of those improvements, the District would like to work with the City for additional signage and curb paintings. This will not be an issue for Diamond Bar. The PS Director also raised an issue about a crossing guard request that staff had previously studied for the intersection of Golden Springs Drive and Ballena Drive, which was not warranted. However, since the school district has invested resources to help with pedestrian and vehicular traffic, the City wants to make certain there is a time for both parties to look at the overall conditions after construction. SEPTEMBER 13, 2012 PAGE 5 T&T COMMISSION VIII. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Carrera adjourned the meeting at 7:29 p.m. The foregoing minutes are hereby approved this day of 00-060— 2012. Respectfully, David G. Liu, Secretary Attest: Chairman Ted Carrera