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HomeMy WebLinkAbout04/11/2013 - MINUTES - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING APRIL 11, 2013 CALL TO ORDER: Chairman Carrera called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Pincher led the Pledge of Allegiance. ROLL CALL: Commissioners Jen "Fred" Mahlke, Liana Pincher, Peter Pirritano, Vice Chairman Kenneth Mok and Chairman Ted Carrera. Also Present: David Liu, Public Works Director; Kimberly Young, Associate Engineer; Christian Malpica, Associate Engineer (Traffic), and Marcy Hilario, Administrative Coordinator. REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION: Recommendation: Selection of Chair and Vice Chair for the Traffic and Transportation Commission to serve for one year. C/Carrera nominated C/Mok to serve as Chairman of the Traffic and Transportation Commission. C/Pincher seconded the nomination. There were no other nominations offered. C/Mok was unanimously elected to serve as Chairman of the Traffic and Transportation Commission for one year by the following Roll Call vote: C/Mahlke Yes C/Pincher Yes C/Pirritano Yes C/Mok Yes C/Carrera Yes C/Pincher nominated C/Mahlke to serve as Vice Chair of the Traffic and Transportation Commission to serve for one year. C/Carrera seconded the nomination. There were no other nominations offered. C/Mahlke was unanimously elected to serve as Vice Chair of the Traffic and Transportation Commission for one year by the following Roll Call vote: APRIL 11, 2013 PAGE 2 T&T COMMISSION C/Mahlke Yes C/Pincher Yes C/Pirritano Yes Chair/Mok Yes C/Carrera Yes A. Minutes of the February 14, 2013 Regular Meeting C/Carrera moved, VC/Mahlke seconded, to approve the Minutes of the February 14, 2013 meeting as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Carrera, Pincher, Pirritano, VC/Mahlke, Chair/Mok NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None Ill. PUBLIC COMMENTS: None Offered. IV. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: January, February and March 2013 2. Collisions: January, February and March 2013 3. Street Sweeping: January, February and March 2013 VC/Mahlke asked for confirmation that there were no DUI Collisions for January 2013. PWD/Liu said staff would check on the matter and get the information back to the Commission. C/Pincher said she noticed in the City News that there was a new article regarding street sweeping and tickets. She asked if future articles could reference what residents could do to address traffic issues, especially having to do with their neighbors, so that they know who and where to call. Having received numerous such comments, she advises folks to call the Sheriff's Department to report the matter. For example, many drivers have blown through the stop sign on her street, which was justly placed to counter line of sight concerns. Perhaps a reminder about enforcement can be put in a future article. APRIL 11, 2013 PAGE 3 T&T COMMISSION VC/Mahlke moved, C/Pirritano seconded, to receive and file the Traffic Enforcement Update reports for January, February and March 2013. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: V. OLD BUSINESS: None VI. NEW BUSINESS: None VII. STATUS OF PREVIOUS ACTION ITEMS: Carrera, Pincher, Pirritano, VC/Mahlke, Chair/Mok None None PWD/Liu stated that during the February meeting, C/Pincher questioned whether the street sweeping Community Services Officer (CSO) was a sworn officer and his response at that time was yes. The information received from the Sheriff's Department was that the CSO is not a sworn officer; he is a full-time civilian employee. However, he can call for assistance from 'the Sheriff's Department as needed. PWD/Liu added that at the February meeting, C/Carrera asked about the extent of the C80's authority. Staff again followed up with the Sheriffs Department and was told that as a civilian employee, his primary responsibility is the issuance of street sweeping related parking citations. In addition, he assists with writing police and crime related reports (burglaries, thefts, vandalism, etc.) as needed by the Sheriff's Department. During non -street sweeping weeks, the CSO assists with other department duties as well as traffic control. Chair/Mok said he witnessed his neighbor receive a ticket and asked if there was anything he Gould have done to warn him. PWD/Liu pointed out that there is an appeal process and that there are exemptions in our policy that can be considered. The primary purpose of issuing citations is to keep the streets clear in order for the street sweepers to do their jobs on the dates and times indicated. Chair/Mok asked if the Golden Springs Elementary School parking lot construction had been completed and he asked if there has been any trickledown effect with traffic for which the City should be concerned about. PWD/Liu responded that the project was completed and there have been no unusual conditions observed and no input from neighbors. Now that both sides of the campus are opened up, it definitely helps alleviate some of the congestion issues, especially along Ballena Drive. PWD/Liu shared that he was contacted by the Pomona Unified School District's Director of Public Safety and, based on his discussions with the school administrator, he was asked to consider certain signage along Ballena Drive to facilitate some of the loading APRIL 11, 2013 PAGE 4 T&T COMMISSION and unloading of kids. He also asked about the possibility of assigning an additional crossing guard. PWD/Liu asked him to observe the situation while working with staff and if the system needs to be tweaked, staff will recommend so. To date, PWD/Liu has not heard back from him. Chair/Mok asked VC/Mahlke if she had any first-hand observation of the circulation improvements. VC/Mahlke responded she had not heard anything negative about the improvements. AE/Malpica added that staff had been working with the crossing guard at the school because they were noticing some congestion which had to do with the way they were crossing kids. VIII. ITEMS FROM COMMISSIONERS: C/Carrera congratulated Chair/Mok and VC/Mahlke on their appointments. C/Pincher said it was nice to have Chair/Mok on board and thanked outgoing Chair/Carrera for his service to the Commission and the City. Chair/Mok said it had been a few months since hearing anything about the NTMP. He asked if there were any projects in the works. PWD/Liu responded there is at least one that is in the pipeline. AE/Malpica has been working with a neighborhood on the east side of Diamond Bar Boulevard where Quail Summit Drive leads into the neighborhood bounded by Quail Summit Drive and Meadow Glen Road. There have been some concerns about speeding and cut -through traffic. Staff has collected speed data and AE/Malpica will be meeting with the residents to educate them about the NTMP and ask them to initiate a petition to begin the process. IX. INFORMATIONAL ITEMS: A. CDBG Curb Ramp Project AE/Malpica stated that the contractor has completed installation of 66 new ramps and five new truncated domes. The contractor completed the punch list which was accepted by staff and staff will take the Notice of Completion to the May 7th City Council meeting for consideration. The upgrades and new ramps were installed in the areas of Pathfinder Road/Peaceful Hills Road and Gateway Center. B. CCTV Project AE/Malpica indicated that the contractor installed cameras at eight (8) key locations three weeks ago. The consultant configured the cameras last week APRIL 11, 2013 PAGE 5 T&T COMMISSION C. A E and continues the fine-tuning to make sure that when the final test is conducted, all cameras will pass. Staff is anticipating the test to be performed in the next two weeks and, following completion and acceptance, the Notice of Completion will be taken to the City Council in May. Median Project at Grand Avenue and Summitridge Drive AE/Malpica explained that this project is part of the City's priority list. The City's consultant is reviewing staffs comments and staff expects the consultant 4. to come back with a final plan within the next two weeks. Once plans and specs are approved, the project will go to bid in May with construction to commence late June/early July. Traffic Signal Operation and Maintenance Master Plans AE/Malpica stated that in order to maintain quality traffic flow throughout the City, staff requested the City's traffic consultant to prepare a draft proposal for plan performance which has been received by staff and is currently under review. Staff will submit comments back to the consultant and we anticipate receiving the final proposal prior to June 30th. Staff will begin implementing the consultant's recommendations in early July. This Master Plan will give the City a roadmap of what type of improvements are needed to aid the existing Traffic Management System. This will include equipment upgrades such as controllers, communication cards, intersection rewiring and improvements to existing underground interconnect structures. The project is expected to be completed in a couple of months. SR57/60 Confluence at Grand Avenue Project — Public Hearing for Draft EIR PWD/Liu stated that most of the Commissioners were present on March 6th when Caltrans conducted a Public Hearing meeting in the SCAQMD Auditorium from 5:30 to 8:00 p.m. The purpose of the meeting was to present project information and to solicit public comments regarding the proposed project. There were about 80 people in attendance. Approximately two dozen were residents and businesses. In addition, there were attendees from different agencies including Commissioners and Council Members, field representative from Supervisor Knabe's office and a Council Member from the City of Industry. Articles were included in the City Newsletterand the meeting was advertised in the newspapers. There were some good comments offered but nothing that cannot be addressed in the near future. F. Area 1 B/Zone 7 Road Maintenance Project AENoung reported that this project is getting underway. Staff is finalizing the plans and specifications this week and they will be available for contractors to APRIL 11, 2013 PAGE 6 T&T COMMISSION pick up beginning April 22nd. The engineer's estimate for this project is $1.25 million and the expected bid opening is May 13th. Residential Area 1 B is all of the local residential roadways south of the SR -57/60 freeway around Golden Prados Drive, Rio Lobos Road and the neighborhood surrounding Quail Summit Elementary School. Arterial Zone 7 roadways are Golden Springs Drive between Brea Canyon Road and Lavender Drive and Diamond Bar Boulevard between Brea Canyon Road and the southbound SR -57 ramps. X. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. Chair/Mok said he hoped to see everyone at the City Birthday party on Saturday at Pantera Park. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Mok adjourned the meeting at 7:38 p.m. The foregoing minutes are hereby approved this day of NA 12013. Respectfully, z A David G. Liu, Secretary Attest: 16 HIPUZIN F!Ifirman Kenneth Mok