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Home My WebLink About05/09/2013 - MINUTES - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING MAY 9, 2013 Chairman Mok called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Commissioner Pirritano led the Pledge of Allegiance. ROLL CALL: Commissioners Ted Carrera, Jen "Fred" Mahlke, Peter Pirritano, Chairman Kenneth Mok Absent: Commissioner Liana Pincher was excused. Also Present: David Liu, Public Works Director; Kimberly Young, Associate Engineer; Christian Malpica, Associate Engineer (Traffic), and Marcy Hilario, Administrative Coordinator. I. APPROVAL OF MINUTES: A. Minutes of the April 11, 2013 Regular Meeting C/Carrera moved, VC/Mahlke seconded, to approve the Minutes of the April 11, 2013 meeting as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Carrera, Pirritano, VC/Mahlke, Chair/Mok NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Pincher Ill. PUBLIC COMMENTS: None Offered. Ill. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: . 1. Citations: February, March and April 2013 2. Collisions: February, March and April 2013 3. Street Sweeping: February, March and April 2013 VC/Mahlke moved, C/Pirritano seconded, to receive and file the Traffic Enforcement Update reports for February, March and April 2013. Motion carried by the following Roll Call vote: MAY 9, 2013 AYES: NOES: ABSENT: IV. OLD BUSINESS: V. V1. NEW BUSINESS: PAGE 2 COMMISSIONERS COMMISSIONERS COMMISSIONERS None None STATUS OF PREVIOUS ACTION ITEMS: VII. ITEMS FROM COMMISSIONERS: T&T COMMISSION Carrera, Pirritano, VC/Mahlke, Chair/Mok None Pincher None C/Carrera shared that he has observed a repeated occurrence as he approaches Maple Hill Drive during the morning hours. The traffic signal on Maple Hill Drive at Diamond Bar Boulevard will phase to yellow and never phase to green for Maple Hill Drive cross traffic. AE/Malpica responded that staff has been working with the vendor to upgrade the video detection cameras at that intersection. For example, when it is dark or the pavement is wet and the light reflects to the camera, it triggers the camera to go into a false mode by placing a call to the side street. Once it detects no vehicles on the side street, it quickly changes back. Eventually, the vendor will attempt to upgrade the software in the old cameras and if that does not work, they will recommend that the City upgrade to a newer camera. In addition, there was a pedestrian push button at that location that was damaged during a traffic accident which caused additional wait time on Diamond Bar Boulevard. Staff will update the Commission on the findings. Chair/Mok stated that he recalls reading somewhere that the entrance coming into DB from San Bernardino County at Longview Avenue and Grand Avenue would have some improvements implemented soon. He asked if this was the same project that has been discussed at previous Commission meeting regarding Grand Avenue and Summitridge Drive. PWD/Liu responded that at its first meeting in April, the City Council held a Study Session during which the opportunity to develop a beautification project on Grand Avenue was discussed. As part of the proposal, staff is focusing on two intersections 1) the intersection of Grand Avenue and Diamond Bar Boulevard and 2) at Grand Avenue and Longview Drive. This is a project that will come back to the Commission within a couple of months for review and discussion. A rough concept of the proposed beautification project using Federal funds was presented to the City Council to possibly include an entry statement at the easterly border. Since the intersection of Grand Avenue and Diamond Bar Boulevard is at the center of the town with four corner shopping centers, staff felt there was an opportunity to reconstruct the entire intersection. The Council is supportive of the proposal and staff has a kick-off meeting scheduled on Monday with the consultants to proceed with the concept plan. If everything works out and the Council decides to move forward, the work can commence by next summer. Chair/Mok asked what future plans are for the old Ralph's Market location. There was some mention made that a Walmart Grocery Store was going in. If that holds MAY 9, 2013 PAGE 3 T&T COMMISSION true, he asked if traffic would be problematic. PWD/Liu replied that a press release given by the shopping center owner a couple of months ago indicated that a Walmart Grocery Store is indeed a likely candidate. Staff has not seen any plans and once a project application is submitted to the City, staff will be requesting traffic and parking studies. VIII. INFORMATIONAL ITEMS: A. CCTV Project AE/Malpica reported that final adjustments were delayed due to configuration issues that the consultant discovered upon examination of the cameras. However, the consultant was able to fine -tube all of the cameras during the week of April 29th. Final acceptance testing is scheduled to be completed by the end of May. Once completed, staff will take the Notion of Completion to a June City Council meeting for consideration. B. Median Project at Grand Avenue and Summitridge Drive AE/Malpica explained that staff received a revised PS&E during the week of April 22"d, which is currently under review. Additionally, a second median project at Diamond Bar Boulevard and Silver Hawk Drive is currently in the design phase. Staff has proposed to advertise both projects at the same time by the end of June/early July. C. Traffic Signal Operation and Maintenance Master Plan AE/Malpica stated that staff submitted comments to the consultant to be incorporated into the report The final report is scheduled to be completed by June with some of the recommendations being implemented by early July, depending on available funding. D. SR57/60 Confluence at Grand Avenue Project — Public Hearing for Draft EIR PWD/Liu reported that Caltrans is wrapping up the EIR. With respect to funding, this project has been split into three phases. Phases I and 11 are fully funded, however, Phase III has a price tag of $235 million. Funding continues to be an ongoing challenge for DB and Industry; on the other hand, there have been new developments and opportunities. In March, staff and City Council members traveled to Washington, D.C. along with City of Industry partners. There is currently no funding available for any transportation related projects or improvements; however, there is a new provision in Map -21, which requires the designation of a National Freight Plan. One of the first things this bill asks of USDOT is to establish a national primary freight network under the plan. In the new legislation bill, when reference is made of a national freight network, it speaks to 30,000 miles of interstate freight network. In this region, SR57 & 60 are state routes, and they are not part of the interstate network. However, that corridor, and especially the SR60, is a very critical segment, notwithstanding MAY 9, 2013 PAGE 4 T&T COMMISSION that SCAG has already identified the SR60 as a major east/west freight corridor. As a result of our collaboration effort, Congressional Members (Judy Chu, Ed Royce and Grace Napolitano) signed a letter to Secretary Ray LaHood at USDOT encouraging the secretary to consider including the SR60 onto the National Freight Plan. Separately, SCAG had sent a letter to USDOT stating the importance of adding the SR60 onto the National Freight Plan. This addition is important because when funding is discussed at a later time, any projects listed or identified on the National Freight Plan will have the first opportunity to obtain funding. E. Area 1 B/Zone 7 Road Maintenance Project AE/Young reported that bids will be opened on Monday, May 13th. Plans and specs have been available for pickup for prospective contractors since April 22nd. The engineer's estimate remains at $1.25 million and, if all goes well with the bid opening on Monday, staff hopes to have a contract award for Council consideration and approval at their May 21st meeting. F. Draft FY 2013-14 CIP Budget PWD/Liu stated that last Tuesday night, staff introduced the Draft Budget for Fiscal Year 2013-14 which includes the draft CIP. The City Council did not discuss the CIP but will do so at its May 21st meeting. Staff felt it was appropriate and timely to share this information with the Commissioners with a copy of the proposed CIP projects presented this evening. PWD/Liu gave a detailed explanation for each of the proposed projects listed in the CIP report. G. 2013-14 FY Goals & Objectives PWD/Liu presented the City Council 2013-14 FY Goals & Objectives and gave a detailed explanation of each Goal & Objective. He also mentioned how staff will measure the success of each item. Chair/Mok commented that the new format was great. Each bullet has been explained and it is specific so that individuals can follow exactly what is being done. Kudos to whoever designed the new format. IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. Chair/Mok wished everyone a happy Memorial Day and to mothers, Happy Mother's Day! I MAY 9, 2013 PAGE 5 T&T COMMISSION ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Mok adjourned -the meeting at 7:49 p.m. The foregoing minutes are hereby approved this 11 __F4 — day of st� 12013. Attest: �l�J�:., M an Kenneth Mok Respectfully, Z— David G OLUO, Secretary