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05/20/2014 Agenda - Regular Meeting
Uldil1UllU City Council Agenda Tuesday, May 20, 2014 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Caro! Herrera Steve Tye Mayor Mayor Pro Tem Ling -Ling Chang Nancy A. Lyons Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano City Attorney David DeBerry City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bars web site at www.CityofDiamondBar.com Please refrain from smokin& eating or drinking in the Council Chambers, The City of Diamond Sar uses recycled paper and encourages you to do the same. CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 20, 2014 CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: Next Resolution No. 2014-16 Next Ordinance No. 06(2014) 6:30 p.m. Mayor Cantor Paul Buch, Temple Beth Israel Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye, Mayor Herrera Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of Certificates of Recognition to D. B. Soccer League U16 Boys Legacy FC Team for Cal. South State Cup Championship Soccer Tournament. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. May 20, 2014 PAGE 2 when addressin the Ci!y Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — May 22, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Memorial Holiday — City Offices will be closed on Monday, May 26, 2014 in Observance of the Memorial Holiday. City Offices will reopen on Tuesday, May 27, 2014 at 7:30 a.m. 5.3 Site D Public Park Meeting — May 29, 2014 — 7:00 p.m., Heritage Park Community Center, 2900 S. Brea Canyon Road. 5.4 Bow -Wow Bash — May 31, 2014 -- 10:00 a.m. - 2:00 p.m. — Pantera Park Dog Bark, 738 Pantera Drive. 5.5 City Council Meeting — June 3, 2014 — 6:30 p.m., AQMDIGovernment Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of May 6, 2014. (b) Regular Meeting of May 6, 2014. Recommended Action: Approve as submitted. Requested by: City Clerk 6.2 Parks and Recreation Commission Minutes — Regular Minutes of March 27, 2014. Recommended Action: Receive and File. Requested by: Community Services Department May 20, 2014 PAGE 3 6.3 Ratification of Check Register Dated May 1, 2014 through May 14, 2014 totaling $1,328,129 .($1,932,326.76), Recommended Action: Ratify. Requested by: Finance Department 6.4 Approval of the First Amendment to the Consultant Services Agreement with Thomas G. Matlock & Associates to Provide Architectural Design Services for a Generator Enclosure Structure at City Hall in an Amount Not -to -Exceed $4,000 for a Total Contract Amount of $31,280. Recommended Action: Approve. Requested by: City Manager 6.5 Approve the Transfer of $20,150 from the General Fund to the Auto Equipment Replacement Fund to Purchase a 2015 F-450 Ford Pick - Up Truck from McCoy Mills Ford in the Amount Not -to -Exceed $56,150. Recommended Action: Approve. Requested by: Community Services Department 6.6 Approval of Contract Amendment No. 3 with Sustainable Environmental Management Company (SEMC4) Extending the Contract Term Through June 30, 2016 at a Cost of $88,000 for a Total Not -to -Exceed Contract Amount of $214,500. Recommended Action: Approve. Requested by: City Manager 6.7 Approval of an Expenditure of $54,600 Payable to Bertolini Hospitality and Design to Purchase Banquet Chairs for the Diamond Bar Center. Recommended Action: Approve. Requested by: Community Services Department May 20, 2014 PAGE 4 6.8 Appropriate Waste Hauler Funds (Street Pavement Impact Fees) in the Amount of $101,869 and Prop C Funds in the Amount of $14,675 from FY 2012-13 Capital. Improvement Program (CIP), and. Prop A Exchange Funds in the Amount of $280,000 to the CIP Budget for Fiscal Year 2013-14; Adopt Resolution 2014 -XX Approving Plans and Specifications and Establishing a Project Payment Account; Award a Construction Contract for the Residential/Collector Area 2 (Bounded by Grand Avenue to the North, Gateway Corporate Center to the West, Diamond Bar Boulevard to the East and Pathfinder to the South) and Arterial Zone 1 (Diamond Bar Boulevard, Between Sunset Crossing Road and Golden Springs Drive and Brea Canyon Cut -Off Between the City Limit and Diamond Bar Boulevard) Road Maintenance Project to Hardy & Harper, Inc. in the Amount of $1,797,000; and Authorize a Contingency Amount of $134,775 (7.5% of the Total Contract) for Contract Change Orders to be Approved by the City Manager, for a Total Authorization Amount of $1,931,775. Recommended Action: Appropriate, Adopt and Award. Requested by: Public Works Department 7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard. 7.1 Second Reading and Adoption of Ordinance No. 05(2014): Amending Title 15 of the Diamond Bar Municipal Code and Adopting by Reference, Title 32, Fire Code, of the Los Angeles County Code, as Amended which Constitutes an Amended Version of the California Fire Code, 2013 Edition. Recommended Action: Receive Staffs Presentation, Open the Public Hearing, Receive public Testimony, Close the Public Hearing, Discuss and Adopt. Requested by: Building and Safety Division 8. COUNCIL CONSIDERATION: 8.1 (a) Adopt Resolution No. 2014 -XX: Approving and Adopting a Budget for the Fiscal Year Commencing July 1, 2014 and Ending June 30, 2015 Including Maintenance and Operations, Special Funds and Capital Improvements and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth. Recommended Action: Adopt. May 20, 2014 PAGE 5 (b) Adopt Resolution No. 2014 -XX: Setting Proposition 4 (Gann) Appropriations Limit for Fiscal Year 2014-15 in Accordance with the Provisions of Division 9 of Title 1 of the Government Code. Recommended Action: Adopt. (c) Adopt Resolution No. 2014 -XX: Adopting the Statement of Investment. Recommended Action: Adopt. (d) Adopt Resolution No. 2014 -XX: Amending Resolution No. 2014-12 Establishing Salary Grades and Fringe Benefits for All Classifications of Employment Effective July 1, 2014. Recommended Action: Adopt. Requested by: City Manager 8.2 Approval of the Multi -Year Capital Improvement Program. Recommended Action: Approve. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Agenda No. 5. 1. (a ) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION ORTY MAY 6, 2014 STUDY SESSION: M/Herrera called the Study Session to order at 5:25 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765 Present: Council Members Ling -Ling Chang, Nancy Lyons, Jack Tanaka, Mayor Pro Tem Steve Tye; and Mayor Carol Herrera. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Amy Haug, Human Resources Manager; Kimberly Young, Senior Civil Engineer; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; Grace Lee, Senior Planner; Isaac Aziz, Network Systems Administrator; Anthony Jordan, Parks Maintenance Supervisor; Raymond Tao, Building Official; Christy Murphy, Recreation Superintendent; and. Tommye Cribbins, City Clerk. ► INTRODUCTION OF FY 2014-15 DRAFT BUDGET — Discussion and Action CM/DeStefano stated that this is the eighth budget he has had the pleasure of presenting to the City Council and this is probably the first year that he did not suffer nightmares and sleepless nights. When he inherited the 2006-07 FY Budget shortly after arriving back at Diamond Bar the bottom began to fall out of the economy with the recession and economic conditions in this immediate area. So with the 2007-08 FY Budget, staff was slashing and trying to find money everywhere in order to prepare for the evils that took place in the six or seven years thereafter. Contract cities like Diamond Bar did much better during that period of time than cities that had the full weight of law enforcement, fire department personnel, hundreds of staff, PERS responsibilities and all of those legacy costs. Like those prior seven years, this year's budget is presented as a balanced budget, vetted through the City Manager's Office, the Finance Director's office and with support from department heads and managers with everyone's best estimate for revenues and proposals for expenditures in the areas staff believes is important as well as, meeting the Council's Goals and Objectives and priorities over the many years. This budget involves a careful use of resources and further strengthens the programs and policy currently in place and the General Fund Reserves. During the difficult years the City tried very, very hard not to reduce any services or programs or significant areas of expenditures such as public safety. In this budget there is no reduction of services or programs and actually have a couple of extra dollars this year as a result of increases in property taxes, transit occupancy taxes and sales taxes, the general areas where the economy is coming back and consumer and business spending is beginning to make headway. The City is also seeing an increase in development processing fees which are service charges for the developer initiated projects as the economy MAY 6, 2014 PAGE 2 CC STUDY SESSION becomes stronger. Homeowners are investing in room additions and developers are back investing in new homes and moving forward to finish projects that were undertaken six or seven years ago. Overall, the budget is recommending resources of $25,704,000 with appropriations of $24,450,000 resulting in an estimated increase to the City's reserves of about $1.255 million by the end of June 2015. The City actually collected more in reserves during the current fiscal year than previously estimated, primarily as a result of one-time dollars that came from the Site D land sale. At the end of the 2014-15 Fiscal year estimated on what will occur, the City will be, at the very least, sixty-six percent of its operating budget in reserves which is sixty-five percent more than what a lot of cities have. Diamond Bar is very, very fortunate to have the City Council Members as good stewards as was the legacy of the previous Councils, the prudent use of money with the wise investment of those dollars in people and projects, etc. which will move the City forward with a very healthy reserve at the end of this fiscal year. FD/Honeywell stated that the budget process is a very collaborative process in which everyone in this room participated. This year finance has had the added benefit of ongoing meetings with the City Manager's office which enabled her and her staff to focus on the City Council's priorities as the numbers were put together. She thanked everyone for the cooperative effort in what was a very good process this year. For the upcoming Fiscal Year, resources are estimated to come in at $25.7 million with General Fund growth of 2.8 percent (eliminating the one-time revenues such as revenues from Site D) over the current year's anticipated revenues. The City received $2.3 million from the sale of Site D this year and staff is proposing that the majority of these funds be transferred into other funds that were depleted during the leaner budget years. In addition, staff is proposing new ideas for a General Plan revision. In short, these proposals will allow about $882,000 to go back into the General Fund for future years. Also anticipated for FY 2014-15 Lennar will pull permits and build approximately 100 of the 180 proposed units resulting in nearly $1.9 million of one-time money. Staff will come back to the Council with proposals for prudent use of these one-time revenue funds. The estimated appropriations amount is about $24.5 million, a majority of which is the expected 4.2 percent increase over this fiscal year's expenses related to public safety, which is set to increase about $638,000. This is due in part to a 2.6 percent contractual increase, proposed staffing increases aimed at focusing on specific crime issues of concern to residents, as well as, a payment of 4 percent to the liability trust fund. Last year staff set up the Law Enforcement Reserve Fund which was intended to set money aside for future increases to the Public Safety Fund and it was funded by savings realized in current years. To date, staff anticipates there will be about $850,000 in that fund by the beginning MAY 6, 2014 PAGE 3 CC STUDY SESSION of the next Fiscal Year and this budget proposes $200,000 of that money to help fund the increase to the Public Safety Contract. C/Lyons asked if the set-aside funds were in interest-bearing accounts. FD/Honeywell responded "definitely." The City invests its money in a variety of interest bearing accounts. However, being a public agency, the City is somewhat limited and for the most part the investments are in CD's (FDIC insured up to $250,000), Federal Agency Notes (Federal Home Loan Bank) and LAIF (the lowest interest account). CM/DeStefano said that when FD/Honeywell arrived at Diamond Bar he asked her to revisit the City's investment portfolio. Prior to her arrival, the City was hovering around 75 percent of all of its investments in LAIF versus about 25 percent now which was easier, safer and more liquid. Since FD/Honeywell's arrival the circumstances have virtually reversed and the City is now about 75 percent invested in the other higher yield products and only 25 percent in the lowest yield products and it is all safe and secure and within the policy the Council has adopted over the years and will again be asked to adopt on May 20. While 1.6 percent is not thought to be a very high yield, it is much, much higher than where the City was just a few years ago. FD/Honeywell continued with appropriations. She stated that the Community Services budgets appear to be lower; however, whereas some of the major maintenance items that were in their divisions in past budgets, those items have been moved to the CIP Budget in order to better track costs (better budgeting practice). CM/DeStefano stated that the City's personnel budget cost, its largest expenditure, is $6.5 million or so and Council is being asked to consider a two percent adjustment for employees as well as, a $50 per month augmentation to the benefit allotment for full time employees. Staff attempts to protect and save the General Fund to every extent possible, so the totality of the cost for the measure proposed is $156,000 of which about $142,000 comes from the General Fund which means that staff is asking for about a $142,000 increase over about a $6.5 million budget. The second highest category of expenditures is in law enforcement and particularly with the Sheriff's Department's contract. FD/Honeywell mentioned that the totality is about a 6.5 percent increase in that area. CM/DeStefano stated that while speaking earlier this year with Captain Scroggin and Lieutenant Takias, he and DCM/McLean learned that they have been looking at the deployment in resources and the needs of the community which is right for them to do and seek adjustments on an annual basis. In looking at how the City MAY 6, 2014 PAGE 4 CC STUDY SESSION has been using its motorcycle officers, staff realized that there are some limitations. Motorcycle officers are not crime deputies — they can offer support but are not actively looking at crime issues. Deputies in cars can do more and are much more flexible so there is less of a need on the traffic side dealing with traffic issues on an annual basis dealing with all of the traffic signal improvements, neighborhood traffic management, school crossings, etc. Where there have been peaks and valleys is on the crime side. There are too many home burglaries and occasionally spikes in business burglaries so the recommendation to the City Council is to move two of the four motorcycle deputies (two vacant positions) into crime cars which would provide more deputies on the street in cars to allow a wider variety of activities for the good of the community moving forward. The net result would be zero dollars because the cost of a deputy on a bike and in a car is roughly the same. C/Lyons asked if the $50 employee benefit allotment is a normal annual budget item. CM/DeStefano responded that each year the budget attempts to provide employees with an increase which has ranged from $25 to $35 and last year $50 and this year $50 as recommended. FD/Honeywell continued stating that the 2014-15 FY Budget is proposing to use $2.2 million out of fund balance reserves with $1.1 million for CIP projects, $25,000 for updating the General Plan, $95,000 for a document scanning project (carryover from this year), $157,000 for parkway curb removal (carryover from this year), and construction of housing for the emergency generator. $342,000 is proposed for Economic Development and a new fund proposed for PEG fees, revenues the City collects for cable TV Channel, and a transfer out of about $299,000 to the Lighting and Landscape Districts. CM/DeStefano stated that staff is proposing six new funds and FD/Honeywell will speak to why she believes that is important for this year and moving forward, the most significant of which is probably the General Plan Revision Fund. The General Plan was adopted after the third try in July of 1995 but many of the goals, objectives, policies, foundational documents and statements date back to 1992 upon the first attempt to adopt the General Plan. The City has an adopted plan which is almost 20 years old and by policy development almost 22 or 23 years old. The Land Use Element has been periodically updated as the need occurred which were more like patches to deal with end-use applications or initiatives and about every five to seven years, the State's mandated Housing Element Revision cycle, two of which collided during the past couple of years. The Housing Element is the only component of the General Plan that is mandated by the State to be updated; however, with the support of the City Attorney must advise the City Council that a 20 -year old General Plan needs to be looked at, reviewed from cover to cover and brought up to current standards and current visions for the next 20 years. This is a massive undertaking and when this process was begun in the early 90's Diamond Bar was up against state MAY 6, 2014 PAGE 5 CC STUDY SESSION deadlines for a brand new city to complete a General Plan, extensions were sought as the City went through a referendum and ultimately an initiative process. This time the process can take as long as is necessary but staff believes that it is a two, three or four year process and should incorporate significant and active public participation. The first time around, this process involved more than 100 public meetings. Although not that many meetings will be required for the revision process, it should incorporate significant public involvement with dozens of public meetings up and down the City's boundaries in an attempt to figure out what residents have in their minds for the future combined with what staff, Council Members, Commissions and other stakeholders may have in mind. Staff believes that a contemporary General Plan will cost from $700,000 to $1 million, much of which is based upon the cost of the Environmental Impact Report. This estimate is based on projects that are either underway or have recently been completed in cities with similar issues of those of Diamond Bar. This is the kind of project that would not completely be handled by City staff. This is the kind of project where the City would bring in a consultant team that has deep experience in developing such a policy document, but what they do not bring forward is the local view, understanding of properties, policies, philosophies, cultures, etc. which would be augmented by City staff with an overall management of the entire process. This is a major effort for which staff believes there should be an overall fund set aside of $500,000 for that specific purpose using the one-time monies received from Site D. As the process moves forward additional infusions will be required to eventually get to the total dollar amount required. It cost the City about $483,000 to process the Site D project for the school district. The school district fully reimbursed the City from its sale proceeds and staff would like to invest that money into the General Plan project. The Council could fund the entire project at any time from its General Fund; however, there is no need to do so at this time. When the day comes if there is no new money from new development available it could be funded with reserves. MPT/Tye asked why $25,000 was budgeted for the General Plan update during this fiscal year and the new budget proposes $500,000 for the General Plan. CMIDeStefano reiterated that it is seed money for an overall General Plan update where as the $25,000 was for the Housing Element update only. If Council approves the recommendation CDDIGubman will begin the process to move the overall General Plan update forward later this year. M/Herrera asked why the process could not move forward immediately upon adoption of the 2014-15 budget instead of waiting until later this year or next year. CMIDeStefano responded that the process can commence this year but it will take time to complete and staff will need to work with the City Council, other advisors to the City Council, etc. which will take time. This is not an 18 month process. In order to complete the project it will take at least two to three years to MAY 6, 2014 PAGE 6 CC STUDY SESSION complete depending upon how the process moves forward and what might come along to interrupt the process. MPT/Tye asked if CMIDeStefano thought the update would require as many public meetings, etc. as the initial plan process? CMIDeStefano said he did not believe so because when the initial plan effort was taking place there were a lot of issues with respect to individuals who wanted and didn't want incorporation and a lot of pushing and pulling on that front and angst about where the city was going and what was its future. It took a lot of time to work through those issues and the first two General Plans the Council adopted in 1992 and 1993 were ultimately referended and Council rescinded approval because of continuing concern in the community over the divisiveness about what the future was in 1995. Even after that there was an initiated General Plan that came to the ballot in 1996 which was defeated so the struggle did not conclude until March of 1996 when the current plan was adopted. There was a General Plan Advisory Committee that consisted of 20-25 people, the Commissions and the City Council involved in the process. However, he did not contemplate an effort of that magnitude this time. FD/Honeywell stated that staff is proposing a new Sewer Mitigation Fund which will collect revenues from the development fees of the Willow Heights Development and the funds will be used specifically for sewer improvements. The City expects to receive an MTA Grant for approximately $450,000 and proposes to set up a separate budget item of that same amount to help with work on the Lemon Avenue Interchange. PWD/Liu said that when the City began working with Lennar Homes on the Willow Heights project it came to staff's attention that there are deficiencies at many different sewer pump stations throughout the City. There are two pumps identified (Castle Rock and Fountain Springs pump stations) for this project, both of which are to be mitigated by the City. However, since this is part of the sewer maintenance district, the County budgets an appropriate operational and maintenance budget except that capacity and emergency source capacity issues fall back to the owner, in this case, the City of Diamond Bar. As a result, when working with the developer staff made sure that sewer mitigation fees would come to the City as a result of the project. Going forward from FY 2016 the CIP needs to include a comprehensive study of all dozen or so sewer pump stations throughout the City. It is staff's intent that through this study staff will be able to identify the priorities and begin setting aside appropriate resources for further mitigation. PWD/Liu explained that the MTA Grant began with the Lemon Avenue Interchange project for which the City received $2.3 million toward a project that will cost about $19 million and for the $2.3 million the City wants assurance the right-of-way phase will conclude at the end of this calendar year so that next year at this time, construction will commence. In order to properly track the source of MAY 6, 2414 PAGE 7 CC STUDY SESSION money, staff believes this should be set aside in a special fund and not mingled with money used for other causes when it comes to the Lemon Avenue project. FD/Honeywell explained that two other funds proposed are the Used Oil Grant Fund and the Beverage Recycling Grant Fund, both of which are sources that have been tracked in the Waste Management Fund (AB939) and it is prudent to separate these monies so that they are not mingled with the AB939 money. DCMIMcLean explained to C/Lyons that AB939 is an amount that each of the City's waste haulers pay as a state mandated fee that is a percentage that goes back into the City's environmental programs which is different from the franchise fee that result from agreements with the waste haulers. CMIDeStefano spoke about what he is suggesting is an appropriate investment of one-time resources coming from the Site D project. As previously mentioned, the City spent dollars on managing the Environmental Impact Report and the project processing came back to the City with the sale of Site D, which is being recommended for investment into the General Plan project. The balance of the roughly $1.8 million sale proceeds are recommended to be invested as well. Over the last six or seven years during the recession Diamond Bar was not funding the existing special funds for equipment replacement, computer replacement, vehicle replacement and because the City did not own its own "home" the City was not thinking about setting aside funds for things like roof repairs, air conditioning and other big ticket items. Therefore, he believes it is appropriate that the City invest the remainder of the Site D proceeds to backfill some of those funds that have been depleted over the years to prepare the City going forward. Of the approximately $1.8 million that remains it is being recommended that about half of it ($890,000) go into General Fund Reserves to backfill the economic development money that was utilized to buy the corner of Brea Canyon Road and Diamond Bar Boulevard which cost the City $940,000 believing it would give the City an entree into a commercial property on Site D. The City Council decided to turn the project into a residential project and his job was then to make the best of that and get the most possible out of the investment. At one time, that property was worth only about $600,000 during the recession. The City changed the MOU with the School District five times and throughout the course of those changes began generating more return on the $940,000 investment and that is when the City thought the property would sell for around $22 million which was close to the five percent of the property the City owned. The City ultimately went through a fifth amendment and said that the City would get $4.5 or $4.7 million which is the actual percent of the entirety of Site D or a bare minimum of $940,000. Who knew that it would sell for $40 million, but that actually led to a substantial profit for Diamond Bar. In lieu of dumping that all back into economic development he would like to take about half of it to backfill the chunk that was spent and then reinvest that $882,000 in other economic development initiatives as opportunities present themselves. The balance of the dollars are strongly recommended to be put into rebuilding the Traffic Mitigation Fund, the Vehicle Replacement Fund, Equipment Replacement MAY 6, 2014 PAGE S CC STUDY SESSION (computer equipment, etc), and Building Facility and Maintenance (both the Diamond Bar Center and the Civic Center). FD/Honeywell mentioned that those. funds have been depleted and that the City needs to be careful about the use so he is suggesting that the City reinvest those funds and refill those funds and continue to be very, very careful about how the City uses one-time money. The City has interest in pursuing economic development initiatives and they can be significant depending on what the Council decides to do and they can generate significant tax revenues to the City, but these are still unknowns. Diamond Bar still does not know if it will have a stadium next door or a large Gateway Corporate type project. If it is a stadium there are contractual obligations for millions of dollars coming to the City of Diamond Bar and Diamond Bar needs to wait a bit before deciding to spend any more one-time dollars that may come in during the next couple of areas as a result of development. But even if those one-time dollars are spent on specific projects there needs to be care taken not to do so out of context because until Diamond Bar can see the landscape, so to speak, the City needs to be very, very careful about how it uses its money. Overall, revenues are still not keeping up with expenditures. The City is very careful about how it uses its money but it will have to continue to be very prudent in the future because there are only three choices: 1) to keep up with expenses with limited or flat revenues one can reduce services which Diamond Bar has been loath to do in recessionary years; 2) the City can increase fees, taxes, etc. which a lot of cities have chosen to do and Diamond Bar has been loath to do, or, 3) the City can generate revenue through development projects, hopefully projects that generate sales tax and transient occupancy tax, which would appear to be the direction the City is going with more conversation needed. M/Herrera said she was glad to hear CMIDeStefano talk about taking care with expenditures because there are a couple of items that are somewhat runaway on the expense side, one of which is the LLD and she looks forward to the upcoming meeting and forthcoming recommendations, and the other is the Dial -A -Ride program for which $500,000 is proposed. She asked if that was what the City was spending on the Dial -A -Ride program this year. FD/Honeywell responded "just about" that amount. M/Herrera recommended that budget item be cut by $100,000. She remembers the day it was a total of $300,000 for the entire year for the program and the fact that the City is using Prop C monies which is supposed to be for transportation related needs bothers her. Diamond Bar streets are so heavily traveled by people coming along the SR60 and the City is compelled to maintain those streets and there is no way those individuals can be kept off of the City's streets. Diamond Bar will always have huge amounts of traffic on its streets and the Dial - A -Ride program is sucking up all of that money which greatly concerns her. It is a great program but she feels it is time to make further modifications to it and MAY 6, 2014 PAGE 9 CC STUDY SESSION recommended the Audit Subcommittee be charged with discussing the issue and recommending changes to the next budget. CM/DeStefano said he appreciated M/Herrera's feedback which is exactly the type of feedback staff needs on that program as well as every other area of the budget. The recommendation of cutting the program by $100,000 needs to have further consideration by staff and bring back a variety of modifications to Council for its consideration. Diamond Bar is the most generous in its program and it is being used effectively by the residents but there are only about 1400 cardholders in that program which is using 70 percent of the Prop A proceeds. There needs to be consideration of cutting back on the radius, the types of facilities that are serviced including taking people outside of Diamond Bar to shop. The Council promotes "Shop Diamond Bar" and while there are some goods and services that cannot be found in Diamond Bar, why are people being taken outside of the City to shop? Staff will recommend changes, some of which are subtle in terms of the overall cost. CMIDeStefano said he felt trips to the airport should be a topic of discussion because frankly, if one can afford an airline flight, one can afford a super shuttle, someone to transport them to the airport or pay the parking rate — why is Diamond Bar subsidizing that trip to the airport? So, staff will have recommendations and the City Council will be asked to make choices and staff would like to knock it down by $100,000. However, he would not recommend a single drop of that amount at this time, but Council should look at modification recommendations which will likely equate to a reduction of $50,000 or $100,000. MPT/Tye said that he would like it reduced more than $100,000. He would like to know how many of the 1400 cardholders are actually using the program and what is the percentage and cost of those cardholders (maybe 100 cardholders) who are abusing the program - it may amount to 50 percent of the total cost. DCM/McLean responded that the Yellow Cab Company is good about informing the City of any adverse issues and he is working with Yellow Cab to develop reports that show use effort by user so that staff can check the addresses. There are users that are going to medical facilities 30 miles plus away from the City at a rate of thousands of dollars per month for one rider. Per the current rules, those individuals are using the program correctly and so there is not a lot that can be done in those instances but it is a huge portion of the cost. He has one example of nearly $12,000 of use by one user in the fiscal year. DCM/McLean said that on the other hand, people who use the full amount of trips and visit places in Diamond Bar do not cost the City much at all. It is the distance and number of trips which results in a significant cost. CM/DeStefano said that Council's observations are on point. Staff has been looking at these issues and wants to bring the matter back to Council in June or July as soon as proposed modifications can be determined that will bring the dollar amount down and at the same time allow servicing of the 1400 to continue MAY 6, 2014 PAGE 10 CC STUDY SESSION and spend the remainder of the Prop A dollars servicing the hundreds or tens of thousands that are using the roadways throughout the year. M/Herrera asked why staff would not bring this information back on May 20. DCMIMcLean responded that he has a considerable amount of information he could present to the Council on that date. Discussion ensued. CMIDeStefano said that staff is not asking the Council to make any decisions tonight and will bring information back to the next study session for consideration. FD/Honeywell said that for the LLAD's, this year staff moved some expenses out of different departments with the exception of staff costs. As a result of moving those expenditures the General Fund is now subsidizing nearly $300,000 in FY 2014-15 which is information that can be discussed by the subcommittee on Thursday. CMIDeStefano highlighted the CIP program. By policy, the Council is adopting only the 2014-15 FY budget. The rest of it is a "wish list" for which dollars have not yet been set aside. FD/Honeywell said the highlights of the CIP program are the normal street repair/rehab. This year Area 2 is anticipated to be finished in the Zone 1 arterial overlay and starting late next fiscal year on Area 3. Everything under Traffic Management is carried over from projects for this year. Ongoing is the Lemon Avenue Interchange and other things of note is that staff is adding more money for the Grand Avenue Enhancement and proposing to use General Fund Reserves to make necessary parking lot improvements at Peterson and Reagan Parks as well as, intersection enhancements at Diamond Bar Boulevard and Brea Canyon Road near the Willow Heights Development area. Many park maintenance items were previously kept in the Community Services Department, which are being moved to the CIP in order to better track the items. Some of the projects include clay surface replacement at three parks, fencing, and swing sets at Longview Park North with other carry over items from the previous fiscal year. MPT/Tye asked why there is no budget item for play surface replacement at Peterson Park. CSD/Rose said that it was budgeted for two years from now. MPT/Tye asked if CSD/Rose had seen the huge chunks missing from the surface. CSD/Rose responded that it was patched. MAY 6, 2014 PAGE 11 CC STUDY SESSION CMIDeStefano explained that CSD/Rose is preparing to look more comprehensively at Peterson Park. In the next couple of years that will be done at Heritage and Peterson is next in line. Again, any of those projects can be accelerated but that park needs a full rehab before proceeding to the next site. MlHerrera asked if a Study Session would be called on May 20 prior to the adoption of the budget. CMIDeStefano said that time would be set aside for discussion. Public Comments. None Offered. ADJOURNMENT: With no further business to come before the City Council, MlHerrera adjourned the Study Session at 6:20 p.m. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this Carol Herrera, Mayor day of , 2013. Agenda No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 612014 CLOSED SESSION: 5:00 p.m., Room CC -8 Public Comments on Closed Session Agenda — None Offered. ► Conference with Real Property Negotiator Pursuant to Government Code §54956.8 Property: 1100-1188 Diamond Bar Boulevard Diamond Bar, CA 91765 Agency Negotiator: James DeStefano, City Manager, and Dave DeBerry, City Attorney Negotiating Parties: City of Diamond Bar and Retain Opportunity Investment Corp. ► Conference with Legal Counsel Existing Litigation Pursuant to Government Code §54956.9 Union of Medical Marijuana Patients, Inc. v City of Diamond Bar Los Angeles Superior Court - Case No. BS148430 STUDY SESSION: 5:24 p.m., Room CC -8 ► Introduction of FY 2014-15 Draft Budget — Discussion and Action Public Comments: None Offered. Study Session recessed at 6:20 p.m. to the Regular City Council Meeting. CALL TO ORDER: Mayor Carol Herrera called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District /Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CAIDeBerry stated that no reportable action was taken during Closed Session. CMIDeStefano reported that during tonight's Study Session staff presented to the City Council the proposed 2014-15 General Fund Special Revenue Fund, Internal Service Fund and Capital Improvement Budget. Diamond Bar has resources of about $25,705,000; appropriations of about $24,450,000, which provides additional reserves in 2015 of approximately $1.255 million. Within the Budget presented there are a variety of additional maintenance items, park improvements, street improvements, investment in various funding sources, potential for the initiation of a General Plan revision project, and a variety of other measures. Additional discussion regarding the MAY 6, 2014 PAGE 2 CITY COUNCIL proposed budget is planned for the next City Council meeting with proposed adoption on May 20. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Shaykh Nomaan Baig, Institute of Knowledge, gave the invocation. ROLL CALL: Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye and Mayor Herrera. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; David Liu, Public Works Director, Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Amy Haug, Human Resources Manager; Kimberly Young, Senior Civil Engineer; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; Grace Lee, Senior Planner; Isaac Aziz, Network Systems Administrator; Raymond Tao, Building Official; Christy Murphy, Recreation Superintendent, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 C/Lyons proclaimed May 9, 2014 as Arbor Day and presented the Proclamation to Recreation Superintendent /Murphy, Community Services Department. 1.2 C/Chang proclaimed May 2014 as "Water Awareness" Month and presented the Proclamation to General Manager Mike Holmes and Board Members Scarlett Wong and Allen Wu. 1.3 M/Herrera and City Council presented Certificates of Recognition along with Historical Society Members Linda Headlee and Judy Bueno who presented Certificates of Achievement and Gift Certificates to the Diamond Bar Historical Society's Art & Essay Contest Winners. Ms. Headlee and Ms. Bueno also thanked co-sponsors Diamond Bar Community Foundation and The Friends of the Library for their help. 1.4 MPT/Tye presented Certificates of Recognition to the Diamond Ranch Girls High School Basketball Team members and Athletic Director Candace Cayer, in recognition of being named Champion of the CIF- Southem Section for team academics. MAY 6, 2014 PAGE 3 CITY COUNCIL 1.5 MlHerrera and the City Council presented a Certificate Plaque, City Pin, Memorabilia Gift Basket and flowers to Tommye Cribbins, City Clerk in recognition of 25 years of service to the City of Diamond Bar. 2. CITY MANAGER REPORT AND RECOMMENDATIONS: CM/DeStefano stated that CC/Cribbins is an outstanding professional who has seen the City grow and mature. He thanked former Mayor John Forbing and others who, as former charter members of the City of Diamond Bar, were responsible for bringing Ms. Cribbins on board. Tommye is an outstanding resource for staff and the community at large. Tommye has personally invested in the community in many ways including that of a City Clerk. Tommye has grown with staff as staff has grown with Tommye. While Tommye was uncharacteristically quiet during her presentation, her laughter and smile can be seen and heard throughout the building and they are absolutely contagious. He recommended that no one let her go and recognize her again in 20391 MI Herrera seconded that motion and congratulated Tommye, telling her the City is very lucky to have her. 3. PUBLIC COMMENTS: Miss Diamond Bar Dana Lee and her Court, representing Miss Diamond Bar Scholarship Pageant, thanked the City for its continuing support of the Miss Diamond Bar Pageant and presented the City with a Certificate of Appreciation. Alvin Andry, 2500 Crooked Creek, said he was concerned about the poor condition of the block wall along Diamond Bar Boulevard behind his home. Michael Miniaci, 2520 Crooked Creek Drive, asked what was being done about the block wall behind his and his neighbor's homes and offered to assist in a proposal to mitigate the situation. Pui Ching Ho, Acting Diamond Bar Librarian, announced upcoming library events: Elaina Mandez, professional dance teacher will present the culture and dances of Mexico on Saturday, May 17 at 2:00 p.m. for all ages. Millions of songs and dozens of magazines are available for downloading and streaming at no charge on the library's website at www.colapublib.org. Anyone wishing to learn more about accessing these resources can attend a demonstration on May 21 at 1:00 pm. Author and indoor gardening expert, Julie Davis, will be at the Library on Saturday, May 24 at 2:00 p.m. to show tips and tricks on caring for indoor plants. Miss Davis will sign copies of her book for attendees if presented to her during the event. Tuesday, May 27, professional opera singers from the LA Opera will present Opera tales such as Don Giovanni, the Marriage of Figaro and the Magic Flute; and on Saturday, May 31 at 2:00 p.m., Victor Chan from the Mandarin Arts Center will discuss the evolution of Chinese characters and traditional calligraphy brush techniques. MAY 6, 2014 PAGE 4 CITY COUNCIL Allen Wilson congratulated CCICribbins on her 25 years with the City. He asked for clarification of MlHerrera's statement about being unable to disclose specific plans that are pending for the Ralph's Shopping Center and asked whether the City Council works for its residents or for the developer. Diamond Bar High School Seniors Grant Chow, Gloria (no last name given) and Junior Sasha Rivera spoke on how it would be environmentally friendly to ban paper flyers and install digital monitors to display ads. Resident Atul Kandhari, said he wrote a letter to the City Council about the block wall behind his home on Crooked Creek and asked the City for help in finding a solution to the issue. RESPONSE TO PUBLIC COMMENTS: CMIDeStefano stated that with respect to the perimeter wall damage along Diamond Bar Boulevard, many areas of the wall are showing damage which became even more evident after the recent earthquake. The walls, to the best of staff's knowledge, are privately owned walls which were developed many years ago when those particular major subdivisions were developed and are not within the public right-of-way, owned, maintained nor the responsibility of the City of Diamond Bar. That being said, staff would be happy to work with each property owner to try to determine more specific information about whether there is any difference in this opinion and determine whether or not the wall is on public property. Adding to the confusion, prior to the City's incorporation, the Diamond Bar Improvement Association was involved and established, through the appropriate recorded documents, an easement that was designed to exert some sort of maintenance control over those properties, but that was not a document that was transferred to the City's ownership and was instead, a private issue. Staff is aware of these problems and is willing to work with the speakers and continue working with individuals who previously reported this matter about their property issues. CMIDeStefano stated that with respect to the grocery store referenced by a speaker in the former "Ralphs" anchored shopping center, Ralphs was the fourth in a series of anchor grocery stores and with the closure of Ralphs, the City, working with the then property owner, went on an exhaustive effort to attract a variety of grocery store operators to occupy that space during'an economic time when stores were entrenching and closing stores or developing smaller stores. The few that had interest in Diamond Bar talked about their efforts being compromised because they had similar stores elsewhere and were concerned about cannibalization of stores during a time when the economy was weak. Others were concerned about new competition as Walmart was creating more grocery stores within their existing large store footprints and Target was creating more grocery stores which ultimately led to one being developed in Diamond Bar MAY 6, 2014 PAGE 5 CITY COUNCIL inside the existing footprint of Target. Results of those different efforts did not prove to be fruitful and the property languished. About a year and a half ago the property was sold from the family partnership to a major real estate trust. The real estate trust has been working closely with one particular operator. CMIDeStefano said he was personally asked to keep negotiation information confidential because those negotiations between the property owner and the large owner were very sensitive. At the time the new property owner took over ownership and now management of the shopping center produced a news release and was very excited to report that they were in negotiations with Walmart for a new format neighborhood grocery store that Walmart has throughout the country and that has been moving into California. The grocery store size ranges from about 30,000 square feet to about 40,000 square feet and 40,000 square feet happens to be the size of the former Ralphs space. Walmart has been the leading candidate for that space and remains in confidential negotiations with the property owner. At this point in history, the City has no information about whether or not these negotiations will conclude or whether they will open a store but it is still the leading candidate at that specific location as was announced by the property owner in a press release. That particular shopping center owner is involved in a variety of improvements on the property and recently purchased another shopping center in the City which is 100 percent occupied and which has been repainted and is being re-signed. Staff and Council hope that they achieve the same goal within the former Ralphs anchored shopping center. Recently, a regional fitness operator known as "Crunch Fitness" was approved by the City and may be under construction which will take the vacant space that once was a bank and before that the Boston Department Store. MPT/Tye stated that he believed that the walls closest to Pathfinder seem to be the County's responsibility and asked if staff would be able to determine that. CMIDeStefano stated that there were some walls that staff believes lie on County flood control property and that those walls are the County's responsibility; however, staff has been asked to look into that as well since some of those walls were also damaged. There are a variety of walls that have suffered damage and that are deteriorating which residents will need to begin paying attention too as well. 4. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — May 8, 2014 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Arbor Day Celebration — May 9, 2014 — 9:15 a.m., Pantera Elementary School, 801 Pantera Drive. MAY 6, 2014 PAGE 6 CITY COUNCIL 5.3 5.4 Planning Commission Meeting — May 13, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. City Council Meeting — May 20, 2014 — 6:30 p.m., SCAQMDIGovernment Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Lyons moved, C/Tanaka seconded, to approve the Consent Calendar as presented with Item 6.9 withdrawn by M/Herrera. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of April 15, 2014. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES: 6.2.1 Regular Meeting Minutes of February 13, 2014. 6.2.2 Regular Meeting Minutes of March 13, 2014. 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.2.1 Regular Meeting Minutes of February 25, 2014. 6.2.2 Regular Meeting Minutes of March 25, 2014. 6.4 RATIFIED CHECK REGISTER DATED APRIL 10, 2014 THROUGH APRIL 30, 2014 TOTALING $1,502,516.42. 6.5 APPROVED TREASURER'S STATEMENT — for the month of March 2014. 6.6 APPROVED A $37,500 APPROPRIATION OF RECREATION TRAILS GRANT FUNDS FOR DESIGN OF THE STEEP CANYON TRAIL CONNECTOR PROJECT. 6.7 APPROPRIATED AN ADDITIONAL $400,000 TO THE SALE OF PROP A BUDGET; AND, ADOPTED RESOLUTION NO. 2014-15: AUTHORIZING AND APPROVING THE SALE OF $800,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF INDUSTRY. MAY 6, 2014 PAGE 7 CITY COUNCIL 6.8 AWARDED CONTRACT TO ADVANTEC CONSULTING ENGINEERS FOR TRAFFIC SIGNAL BATTERY BACKUP SYSTEM DESIGN AND CONSTRUCTION MANAGEMENT SERVICES AT THIRTY FOUR (34) SIGNALIZED INTERSECTIONS IN THE AMOUNT OF $47,800, PLUS A CONTINGENCY AMOUNT OF $5,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $52,800. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.9 APPROVAL OF CONTRACT AMENDMENT WITH KOA CORPORATION FOR (a) ON-CALL TRAFFIC ENGINEERING CONSULTING SERVICES IN THE AMOUNT OF $12,000 AND (b) DESIGN SERVICES FOR THE CASTLE ROCK ROAD/CROOKED CREEK DRIVE NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM (NTMP) IN THE AMOUNT OF $3,400 FOR A TOTAL AUTHORIZATION AMOUNT OF $15,400. MlHerrera asked if this item is to approve design services only and not specific mitigation measures. PWD/Liu responded that this specific Neighborhood Traffic Management Program was initiated as a result of residents who asked staff to look at traffic calming devices to address the cut -through and speeding issues. To date, there have been three neighborhood meetings, the last of which was held last week during which most of the affected property owners were present and agreed with the proposed/conceptual plans for traffic calming tools. This item takes the NTMP conceptual plans which have been agreed to by the residents into the design phase and is merely a housekeeping matter requiring City Council approval requesting KOA to proceed with the design services because of the contractual limitations of the City Manager's authority. There was no one present who wished to speak on this matter. MlHerrera moved, C/Lyons seconded, to approve the Contract Amendment with KOA Corporation for On -Call Services and the Design Services for the NTMP for Castle Rock Road/Crooked Creek Drive. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: 7. PUBLIC HEARING: COUNCIL MEMBERS: COUNCIL MEMBERS COUNCIL MEMBERS None Chang, Lyons, Tanaka, MPT/Tye, MlHerrera None None MAY 6, 2014 PAGE 8 CITY COUNCIL 8. COUNCIL CONSIDERATION: 8.1 FIRST READING OF ORDINANCE 05 (2014): AMENDING TITLE 15 OF THE DIAMOND BAR MUNICIPAL CODE TO ADOPT BY REFERENCE, TITLE 32 FIRE CODE OF THE LOS ANGELES COUNTY CODE, AS AMENDED, WHICH CONSTITUTES AN AMENDED VERSION OF THE CALIFORNIA FIRE CODE, 2013 EDITION. AND SETS THE PUBLIC HEARING FOR MAY 20, 2014. Upon introduction by CM/DeStefano, BO/Tao reported that this is a Building and Safety item which is a construction related item ordained by the State and required to be adopted every three years which would, by calendar, have happened late last year. However, in this case, the Fire Department adoption was delayed and this item is being addressed on its own at this time. Typically, the LA County amendments to the Code for the fire adoption are adopted by the City. Generally, most of these ordinances are administrative and editorial due to changes in the layout of the fire code. The only substantial issue relates to the solar electrical issues relating to electrical shutoff for emergency situations so that the electrical wiring is not damaged during a fire and a firefighter is not injured during the course of performing their duties. If the fire is visible or far enough from a location where fire fighting personnel are required to open rooftops, the shutoff would not be necessary. An important aspect of building ordinances is that they have a special requirement which requires first Reading, two notices and a public hearing. In this particular instance, staff is requesting first reading by title only of an Ordinance of the City Council of the City of Diamond Bar amending Title 15 of the Diamond Bar City Code and adopting by reference, Title 32 Fire Code of the Los Angeles County Code as amended, which constitutes an amended version of the California Fire Code, 2013 Edition. Staff's is recommending that the approve the first reading and set the Second Reading and Public Hearing for May 20, 2014. There was no one present who wished to speak on this matter. C/Chang moved, MPT/Tye seconded, to approve for First Reading by Title Only Ordinance 05(2014), Waive further reading and set a Second Reading and Public Hearing on May 20, 2014. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None MAY 6, 2014 PAGE 9 CITY COUNCIL 8.2 CONSIDERATION OF DESIGN OF SITE D PUBLIC PARK AND RECOMMENDATION TO NAME IT "DIAMOND CANYON PARK." CMIDeStefano stated that Item 8.2 is consideration of the design elements of the proposed Site D public park and a recommendation to name the park "Diamond Canyon". This matter comes to the City Council as a result of the approvals to allow for construction of homes on the property commonly known as Site D located at the intersection of Brea Canyon Road and Diamond Bar Boulevard by developer Lennar Homes which has named the project "Willow Heights" and one of the many approvals the City Council attached to the project approval was for the developer to create a minimum 2.5 acre park on the property. As part of Lennar Homes' implementation of the conditions, the project was presented to the City, been reviewed by City staff and CSD/Rose recently took this project and its proposed elements for the Site D park to the Parks and Recreation Commission and will tonight present the details of the proposal and seek Council's approval for the proposed design elements and naming of the public park. CSD/Rose reported that Lennar Homes of California has received approval by the City Council to construct a residential neighborhood at the corner of Diamond Bar Boulevard and Brea Canyon Road commonly referred to as Site D. Conditions of Approval dated December 17, 2013 require that Lennar Homes construct a turnkey public park of at least 2.5 net acres in size. The park design was analyzed under Final Environmental Impact Report #2008021014 which was also approved on December 17, 2013. The footprint of the proposed park was determined in a series of community meetings that were conducted between September 16, 2010 and May 9, 2013. The shape of the current concept plan of the park matches the shape presented and generally accepted by the participants of the May 9, 2013 community meeting. The Parks and Recreation Commission reviewed the conceptual plan for the park at its April 24, 2014 meeting. There were approximately 35 residents in attendance, 16 of whom presented comments on the concept plan. The Commission determined that the concept plan contains all of the elements required in the conditions of approval plus recommended some additional elements based on input received from the community during the April 24 meeting. These additional elements include tubular steel at the cul-de-sac at Castle Rock Road leaving the current access point open from Castle Rock to Brea Canyon Road; the addition of a tubular steel fence between the tot lot and Brea Canyon Road; the addition of more trees and shrubs to buffer the south side of the park between the existing residences; and, the use of decomposed granite on the path that connects to the cul-de-sac on Pasado Drive and the installation of bollards at that cul-de-sac to prevent non -emergency vehicles access to the park; and, lighting concepts into the park concept plan for walkways and parking lot. In MAY 6, 2014 PAGE 10 CITY COUNCIL addition to the concept plans, several names were discussed for the park at the Parks and Recreation Commission meeting on April 24 and the name that is recommended by staff and the Parks and Recreation Commission is "Diamond Canyon Park". This name captures "diamond" from Diamond Bar Boulevard and "canyon" from Brea Canyon Road which is the location of the park. The size of the proposed park meets the size requirements of net 2.5 acres stated in the conditions of approval, as well as, the park amenities included in the concept plan presented this evening. City staff and the Parks and Recreation Commission recommend the City Council's approval of the concept plan and the name Diamond Canyon Park. MPT/Tye asked about the parking lot spaces. CSD/Rose responded that there are nine unallocated parking spaces and two ADA accessible parking spaces for a total of 11 spaces. ClLyons asked if the Decomposed Granite (DG) would be used for the walking trail. CSDIRose responded that it would be used for the walking path, a portion of which will serve as an emergency vehicle access. ClLyons asked about the length of the walking path. CSD/Rose responded that if one begins at Pasado Drive at the beginning of the path continues down and over the bridge to the developed portion of the park near Brea Canyon Road. In addition, there are trails that go through the rain garden so the totality of the trails would be less than a mile and more like a half to three-quarters of a mile depending on the direction one were to walk and how many times a pedestrian might circle those trails. ClLyons asked about the "lighted" shade structure for the secondary picnic area. CSD/Rose explained that it will be part of the security lighting for the park, not to provide lighted picnic areas at night. ClLyons asked if other names had been or are being considered. CSD/Rose responded that the following names were offered: Willow Heights Park (the name of the development), Crooked Creek Park (because this park will be used as a trailhead to Crooked Creek Trail and because Crooked Creek street is in the neighborhood), Brea Canyon Park (it is on Brea Canyon); Gateway Park (it is an entry to the City), and MAY 6, 2014 PAGE 11 CITY COUNCIL Peaceful Garden Park (based on the perceived personality of the park with the rain garden element being a key feature). C/Lyons asked if there was any consideration given to the 251h anniversary of the City or an historical aspect to the property. CSD/Rose said that there was no discussion of those aspects. MlHerrera asked if the name was selected by the residents who attended the meeting. CSD/Rose responded that it was a name presented by the residents and there was agreement by nodding among the participants and Commissioners who considered the name and recommended it to the City Council as a Parks and Recreation Commission recommendation. MlHerrera asked CSD/Rose to elaborate on the lighting within the park area. Adjacent residents on Castle Rock Road are concerned about large poles with lights shining into their yards and houses. CSD/Rose said that the only tall poles will be located in the parking lot and those lights will be shielded and directed downward to actually light the parking area. There will be lighted bollards (42" to 46" high) that will light the walkway only. MlHerrera asked if Lennar Homes would like to comment. Geoff Smith, Lennar Homes, said that Lennar Homes is very excited to bring this park to the neighborhood and the City. With Council's approval, Lennar Homes will immediately go into construction drawings and as expeditiously as possible, bring this park to the City. Kurt Jorgenson, Castle Rock Road, said that during the April 24 meeting there was discussion of possibly removing the parking lot altogether to avoid safety concerns upon ingress and egress, loitering, etc. There was also a discussion about the gate at the cul-de-sac at the end of Castle Rock. Currently, there is an exit from the cul-de-sac onto Brea Canyon Road and there was discussion about closing the gate off entirely to the parking lot but leaving the current access open. He has young children and will most likely use the park. Originally, he thought closing the gate except for the one exit area was a good idea and in hindsight believed it might be better to keep the gate for the safety of those kids who walk out onto Brea Canyon Road to get into the park as well as, any escape plans for anyone inside the park that might have to be locked in the event of loitering or unrest in the neighborhood. MAY 6, 2014 PAGE 12 CITY COUNCIL Darci Gunter who lives at the cul-de-sac on Castle Rock asked how workers will access the area when construction begins. CSD/Rose responding to the speakers stated that the parking lot discussion included conversations from residents on Pasado Drive and Castle Rock about limited access from those locations and not allow parking on either street. Cars cannot be parked on Brea Canyon Road or Diamond Bar Boulevard and if there is no parking lot on the park premises, from staff's point of view, people will park at the next closest location on either of those two locations being either the cul-de-sac or the business park, both of which are on the opposite side of Brea Canyon Road from the park. Staff is concerned that people would likely jaywalk across Brea Canyon Road if there is no other location from which to access the park and staff believes that while it is not the most convenient location for a parking lot it will at least accommodate the small number of cars that the park will attract once it is in full operation. When the park first opens it would not surprise him that a lot of people will want to visit the park out of curiosity; however, it is a neighborhood park that does not have a lot of regional attractions to bring people to the park on a regular basis. With respect to gates and openings, the concept plan includes a tubular wrought -iron fence around the cul-de-sac at Castle Rock. Originally, there was a gate going from the cul-de-sac directly into the park and after consideration by the P&R Commission, that gate was eliminated and the access from Brea Canyon Road was maintained. If there is a desire to have the gate back at the cul-de-sac that is closed when the park closes at night it can be done. MPT/Tye asked how difficult it would be to move the parking lot to the tree area at Diamond Bar Boulevard south of Lot 57. CSD/Rose explained that that corner has been identified as the place for the historical monument as identified on the plans. There is a considerable slope in the area and suggested that the architect may be able to speak to that. Ed Doll, Summer/Murphey & Partners, Inc., landscape architect for Willow Heights, responded to MPT/Tye that as CSD/Rose stated the area proposed by MPT/Tye for a parking lot was the proposed location for a smaller iconic structure/monument to identify Diamond Bar. The parking lot holds 11 stalls and looking at the layout of the area there is a slope to the south of the area which wraps around the green space which is just enough area for a trail, picnic area and monument with access to the boulevard through a locked gate and that he does not believe the parking lot would fit in that location which would require additional grading. MAY 6, 2014 PAGE 13 CITY COUNCIL MPT/Tye asked Mr. Doll to look into moving the parking lot and provide the Council with feedback as to what it would entail and whether it was feasible. Mr. Doll said he would do so and further explained that the intent of the proposed parking lot at its current location was to provide a view fence to discourage traffic from the cul-de-sac neighborhood directly into the park and provide a landscape buffer on either side of the fence with landscaping and shade trees so that there does not appear to be immediate access to the parking lot. Mr. Doll said he will look at the other location for Council's consideration. C/Lyons said it looked to her like the parking lot is located very close to the playground which is a really good idea because parents with small children and strollers would find access much easier, and does not know how the playground would be accessible from the other location. Responding to ClLyons, Mr. Doll stated that ClLyons made a very good point. The parking lot and playground have a very good relationship to one another as designed. When CSD/Rose presented the plan to the Parks and Recreation Commission, one of the recommendations was to create more safety and security between the tot lot and boulevard with additional tubular fencing to be hidden in the landscape and view blockage. CM/DeStefano felt it would be useful to attempt to enhance the area described by MPT/Tye as Lot 57 and adjacent trees and landscaping. It is. sometimes difficult to see all of the layers of information that exists on a drawing such as the one being presented. This drawing does not adequately describe the changes in elevation and the grading that occurs. He asked the architect to describe the differences in elevation between the houses and the flat area barely seen in the drawing that shows a picnic bench and seating. Staff can work with the architect and Lennar Homes in any way the City Council so directs. In that particular area, it would require additional thought and design work in order to determine whether a flat area large enough is available to incorporate X number of cars. To ClLyons point regarding the proximity of potential parking to the Castle Rock area, it is also an issue to the fact that the rain garden is designed to filter and contain water during different times of the year and that the rain garden area may well be completely closed off during certain times of the year because it contains a certain amount of water until the water works its way through the system and, as a safety precaution, that portion of the park may be completely shut off thereby making it difficult for a parking area to function properly to get back to the tot lot, if a parking lot was developed next to Lot 57. The parking lot that is recommended by staff and the Parks and Recreation Commission adjacent to Castle Rock Road could remain, could be reduced in size, or could be eliminated MAY 6, 2014 PAGE 14 CITY COUNCIL completely, all of which are options staff can work through with the architect and property owner. By example, the Washington Street Park that opened a couple of years ago has zero parking — parking is available only on the public streets (Lincoln and Washington) which happen to have public parking spots. Because this park is a neighborhood park, it is not likely one, as indicated by CSD/Rose, that folks outside of the area would attend and utilize and enjoy on a regular basis but one that is utilized by the neighborhood with people walking to the park. Unlike Washington and Lincoln, this park is at the end of a cul-de-sac and it happens to be a very narrow street. Castle Rock could easily become the parking for neighborhood residents which would be a downside to eliminating the parking lot, but that option could be considered. MlHerrera asked CMIDeStefano to comment on where construction vehicles will access the property when the park is constructed. CMIDeStefano responded that construction workers are not allowed to use Castle Rock nor are they allowed to use Pasado Road now or in the future and will have to find access in another fashion. Most likely, access would come from Brea Canyon Road with some sort of onsite staging area. MlHerrera said that the City Council has a recommendation from the Parks and Recreation Commission for a park name and she asked which body makes the final decision on the name. CMIDeStefano responded that the decision is made by the City Council. The Parks and Recreation Commission like the Traffic Commission and like some of the Planning Commission actions that it undertakes on the Council's behalf, serves as an advisory body to the Council. None of the recommendations of the Parks and Recreation Commission need to be embraced by the City Council. The City Council are the stewards, elected officials and policy makers for the City and it is the Council's decision to determine the appropriateness of the park name and any of the elements proposed within the park. MlHerrera mentioned this because she believes the park name should be unique to the area and believed there was a church in Diamond Bar with that name. MPT/Tye said he agreed with C/Lyons relative to the parking lot and asked how difficult it would be to flip the tot lot and the parking lot and still maintain a sufficient number of parking stalls and room for the tot lot. Mr. Doll explained that there will be street improvements and a deceleration lane which is represented in the plan. As one approaches to make a right hand turn, there will be additional lanes to make that turn and MAY 6, 2014 PAGE 15 CITY COUNCIL the closer access to the driveway is to the corner will be more difficult to make the turn but the City's Traffic Engineer would be the one to determine the minimum standard. The overall park is separated between the rain garden and the park via the existing concrete channel and the plan attempts to maximize the usable space for the tot lot and maximize the opportunity, depending on the number of parking spaces and the relationship between the tot lot and parking lot. There are many elements in that space and it was determined that the current layout maximized the space and provided the best opportunity for the parking lot and tot lot. If the parking lot and tot lot were flipped it would separate the tot lot from the open green area which is an extension of the parking lot. The parking lot serves as an anchor and the uses flow north from that point. ClLyons asked if the rain garden needed to be in that spot. Mr. Doll said that without getting into the drainage formulas and how it functions, the short answer is "yes." For example, this type of facility was created in a development in Aliso Nigel which is a combination filtration element for water runoff which serves as an educational opportunity to educate the community. M/Herrera asked for direction. CMIDeStefano said he believes that the parking lot as to whether it is appropriate and its location is an issue; the name is an issue, and everything else is fundamentally okay. Staff and the developer should be given direction to pursue development of all of those other pieces. As the parking lot location/configuration affects the tot lot and other things, it will stall that portion of the project and staff would need direction about the parking lot issue as to whether Council wishes to explore it further along Brea Canyon Road or Diamond Bar Boulevard or as it is presented based on the testimony received. The park name is the easiest issue and while the developer would like the park name to be settled to help market the asset the new neighborhood would have, it is a question of whether the Council wishes staff to develop additional opportunities for consideration for the park name. This project is in the early development stages and the developer has requirements to commence the park construction and have it completed within a certain time frame and permit issuance time frame. MPT/Tye said he would like to see everything pushed toward Brea Canyon — remove the parking lot and move the tot lot, and start at the picnic area moving the parking lot toward the treed area near Diamond Bar Boulevard to reduce the impact of a parking lot to the Castle Rock neighborhood. He agreed with ClLyons that it was not a good idea to have the tot lot and then the parking lot but if everything was pushed up Brea Canyon toward Diamond Boulevard or if the parking lot was put near Lot 57 that would be a couple of options to consider. MAY 6, 2014 PAGE 16 CITY COUNCIL ClLyons said she believed a resident speculated as to whether or not the gate should be at Castle Rock and asked whether that issue was resolved. CSD/Rose said he believed the resident said that there was a gate in the location in a prior concept plan which was later taken out and he was suggesting that the gate be put back in but that it can be locked when the park is closed the gate will be locked. C/Tanaka felt the current location of the parking lot was the best option considering the elevation on the alternative site. In addition, he feels that a parking lot would serve as a buffer between the tot lot and neighboring residences so that any noise emanating from the tot lot would have to travel a greater distance to reach the homes. He also feels that a gate should not be placed at the end of Castle Rock because people would become accustomed to using it as an entrance rather than utilizing the parking lot. MlHerrera asked if because of differing thoughts this item should be continued. CMIDeStefano said that the maker of a motion could put forward a conclusion to see whether there is consensus for that conclusion. An option that comes from staff that the Council may wish to consider is to give staff and the developer on the project the go ahead and approval for everything east of the flood control channel and that the area west (Brea Canyon Road side) of the flood control channel be referred back to staff and the developer and the residents for solution options that have been a part of the Council's discussion and bring that portion back to the City Council. MPT/Tye moved, ClLyons seconded, to approve the plan as designed east of the flood control channel, continue matters for consideration on the plan design west of the flood control channel and consideration of the park name to a future date to be determined. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Lyons, MPT/Tye, MlHerrera NOES: COUNCIL MEMBERS: Tanaka ABSENT: COUNCIL MEMBERS: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tanaka congratulated Tommye Cribbins on her 25 years of service to Diamond Bar. Last Wednesday he attended the Contract Cities Association meeting at the MAY 6, 2014 PAGE 17 CITY COUNCIL Diamond Bar Center. The following day he attended the Senior Softball Opening Day Ceremony at Peterson Park where he threw out the first pitch. Diamond Bar has three co-ed teams, some of which are looking for additional players. Anyone interested should contact CSCNargas. That evening he attended the Diamond BarMalnut Sheriff Station's Booster Recognition Dinner dedicated in memory of volunteers who passed away including Dr. Jeffrey Lowe, Ignacio Covarrubias, Carlos Ramirez and Jerry Altman. Saturday, April 19 he attended the 31St Annual Easter Egg Hunt sponsored by the Diamond Bar Breakfast Lyons Club and the City. He thanked CSD/Tarazon and her staff for their help in setting up the event, LA County Fire Explorer Post 19 for the Pancake Breakfast, Big Lots, Miss Diamond Bar and her Court and Diamond Bar High School and Chaparral Leo Clubs. On Friday the 25th he attended the Walnut Military Support Group dinner at the Diamond Bar Center. On the 21St he attended the Grammy Award Gala with Diamond Bar High School being named the 2014 National Grammy Signature School with music by the award winning Music Department headed by Music Director Steve Acciani. The following Saturday he attended the 6th Annual Spotlight on the Arts Benefit Concert at Mt. SAC. On the following Sunday he attended the 21St Annual Wine Soiree hosted by The Friends of the Library. May 1 he attended the League of California Cities Los Angeles County Division meeting with a program on LED street light acquisition and conversion projects. May 5 was Diamond Bar Day at the Los Angeles Fair community meeting during which the business expo, fair kids expo, community parade, community heroes program, Big Yellow Bus program were discussed and learning centers and committee assignments were made. Today was the Diamond Bar Senior Citizens Mothers' Day luncheon. C/Tanaka asked that tonight's meeting be adjourned in memory of long time Diamond Bar resident David Pena. C/Chang reminded everyone that they can follow her on Twitter and Facebook. She attended the Countywide Criminal Justice Coordination Committee meeting on behalf of the League of California Cities as its president. The meeting was also chaired by Supervisor Don Knabe where there was discussion regarding mental health issues and jail overcrowding in LA County. She attended the Grammy Award Gala, a very beautiful event. She was asked to speak on a panel at USC a couple of Saturday's ago for the 2014 Young Women's Political and Civic Leadership program. She attended the Emergency Preparedness meeting with C/Lyons for a discussion regarding protocol for preparation and wished everyone a Happy Mother's Day. C/Lyons attended her first Foothill Transit meeting which was very interesting as was the Emergency Preparedness meeting. She feels that Diamond Bar has really stepped up and has things in good order for its residents. She congratulated the Diamond Ranch High School Girls Basketball Team on their outstanding academics. She was present at the Angels game when they were presented with the banner. She saw Pirates of Penzance at Diamond Bar High School which showcased student talent. The Wine Soiree sponsored by The MAY 5, 2014 PAGE 18 CITY COUNCIL Friends of the Library was, as always, a very good event with a lot of great community, Council and staff support. She congratulated MPT/Tye for completing his term as the Contract Cities President and congratulated Tommye Cribbins on her 25th anniversary. Tommye has been very helpful to her and truly appreciates CCICribbins service to the community. MPT/Tye congratulated CCICribbins on being the City's first employee and wondered how it felt to set up shop on a card table and with a borrowed chair. Congratulations to CCICribbins on her 25 years of service with distinction. It was MPTITye's privilege to be recognized last month by Contract Cities during a meeting held at the Diamond Bar Center. The year flew by and it was a privilege to serve as president and represent Diamond Bar at Contract Cities and in Sacramento. He asked folks who wished to provide any type of recognition that they provide children's books to the library and at last count there were 70 or 80 new books provided by generous participants at Contract Cities for which he is grateful. The Easter Egg Hunt was an amazing success — again. C/Tanaka and Wanda Tanaka did a great job along with the Lions and clearly, the kids had a great time. The 21St Annual Wine Soiree was a big success. He heard today that it was the best fundraiser The Friends of the Library have had and it is great to realize that all of the resources that are raised go back into the library. When people made the decision that it wanted a new and improved library and Supervisor Knabe was willing to support that effort with $5 million to help design and retrofit the first floor of the new City Hall building, one reason is because of the dynamic Friends of the Library group Diamond Bar enjoys and because the community is so generous and supportive funds continue to be raised on an annual basis to provide services. The Diamond Bar High School National Grammy Award and recognition for the Diamond Ranch High School Girls scholastic achievements support the fact that Diamond Bar has two great high schools and it is wonderful to see them do well year after year. The Walnut/Diamond Bar Station's Booster Recognition was phenomenal. It is unbelievable to hear what the volunteers do. In excess of 17,000 hours were worked by those volunteers and in excess of $500,000 in labor provided by volunteers. He congratulated Volunteer of the Year Gene Doss who is greatly appreciated for his dedication. M/Herrera said that she and her colleagues attended many of the meetings talked about this evening. Congratulations to all of the award recipients and thank you to CCICribbins for hanging in with the City for 25 years. She heard the first mayor (John Forbing) talk about the fact that there was no office and no money and Council Members used their personal credit cards to buy paper and perhaps pay CCICribbins. She knows it was quite a challenge in the beginning and thanks again for hanging in there for 25 years — CCICribbins is a treasure and a resource. The City is very grateful for all of the work and effort the Diamond Bar Friends of the Library put forth to benefit the residents by improving the library. The Friends work very hard all year long planning The Wine Soiree and part of its success is because of local restaurants that provide free food so that people who come to the Soiree during the day can participate. She believes MAY 6, 2014 PAGE 19 CITY COUNCIL it behooves residents to participate and support these local business: Aljibani Halal Market, Chili's, Roundtable Pizza, It's a Grind Coffee House, Diamond Bar Golf Course Catering, Whole Enchilada, Diamond Palace, Mandarin Taste, Pogo's, Julie's Cafe, Graber Olives (Ontario), Buca di Beppo, Brea, Nini Bakery (Rowland Heights), Mother's Market Kitchen, Claro's Italian Market (San Gabriel), Spaggi's (Upland) and Got Taco Party. Thanks to all for their generosity and helping to make this event a success. ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the Regular City Council Meeting at 8:42 p.m. in memory of long time resident, David Pena. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of )2014. CAROL HERRERA, MAYOR CITY OF DIAMOND BAR Agenda No. 6.2 MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL o THE WINDMILL ROOM 21510 COPLEY DRIVE, DIAMOND BAR, CA 91766 MARCH 27, 2014 GALL TO ORDER: Chairman Dave Grundy called the Parks and Recreation Commission meeting to order at 7:02 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Vice Chairman Owens led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Lew Herndon, Kim Hsieh, Benny Liang, Vice Chairman Ted Owens, Chairman Dave Grundy Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist; Robin Crawford, Community Services Coordinator, and Debbie Gonzales, Administrative Coordinator. A. PRESENTATION OF 2014 YOUTH BASKETBALL SPORTSMANSHIP AWARDS - RSIMcKitrick. RECESS: Chair/Grundy recessed the meeting at 7:10 p.m. RECONVENE: Chair/Grundy reconvened the meeting at 7:34 p.m. B. SELECTION OF CHAIR AND VICE CHAIR -FOR .THE PARKS AND RECREATION COMMISSION: C/Herndon nominated C/Owens to serve as Chairman of the Parks and Recreation Commission. ClLiang seconded the nomination. There were no other nominations offered. By unanimous vote, C/Owens was proclaimed Chairman of the Parks and Recreation Commission. C/Grundy nominated ClLiang to serve as Vice Chairman of the Parks and Recreation Commission. C/Herndon seconded th.e nomination. There were no other nominations offered. By unanimous vote, ClLiang was proclaimed Vice Chairman of the Parks and Recreation Commission. MATTERS FROM THE AUDIENCE: None Offered. - CALENDAR OF EVENTS: As presented by CSD/Rose. MARCH 27, 2014 PAGE 2 P&R COMMISSION 1. CONSENT CALENDAR: 1.1 Regular Meeting Minutes for February 27, 2014 — approve as submitted. ClGrundy moved, ClHerndon seconded, to approve the Minutes of the February 27, 2014 regular meeting as submitted. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: ClHerndon, Chair/Owens, ClGrundy, C/Liang NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Hseih ABSENT. COMMISSIONERS: None 1.2 Transmittal of Parks and Recreation Commission Handbook. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Herndon asked if the City charged for the senior special events and RS/Murphey responded that the events were $15 per senior for the dances. ClHerndon asked if staff would provide a financial report on this item and RS/Murphey responded that staff would include a recap of the senior dances in the next report. Chair/Owens asked if there were enough poles to relocate the banners on Golden Springs Drive and RS/Murphey responded affirmatively. CSD/Rose said they were all moved to Diamond Bar Boulevard and no one was left out. RS/Murphey indicated that there are spaces left to fill. 2.1.1 Power Point Presentation on the Diamond Bar Center Comment Cards and update of the Bridal Show — CSC/Crawford 2.2 Parks Report — PMS/Jordan 2.2.9 Power Point presentation on Silver Tip Park Trail and infield renovations — PMS/Jordan. C/Grundy asked how long the infield renovations would last and PMS/Jordan responded that once the teams start using the fields they begin to deteriorate. It will last quite awhile depending on the care it is given after each use. The benefits are long-lasting because everything is graded and compacted and it adds to the playability, especially following a rain because the water sheets off instead of puddling. The better the maintenance after the games the longer the fields will last. ClGrundy asked if anything was added to the infill dirt to inhibit plant growth and PMS/Jordan responded "no." MARCH 27, 2014 PAGE 3 P&R COMMISSION C/Hsieh asked if the objective of the renovations was to soften the dirt and level the fields to address drainage issues. PMS/Jordan . responded that the fields are leveled for drainage and for playability and safety. ClHerndon asked if sports teams lost time during the renovations and how many fields were renovated. PMS/Jordan responded that eight fields were renovated (two at Peterson, two at Pantera, one each at Summitridge Park, Heritage, Paul C. Grow and Sycamore Canyon Park). There was no downtime. Two fields per day were completed and by the time the fields are finished they are playable. The fields were finished by about 2:30 p.m. in time for user group play. C/Herndon suggested that the staff have maintenance training sessions for the coaches so they know how to properly maintain the fields. PMS/Jordan responded to Chair/Owens question about the sophistication of the renovation that the fields are laser leveled and the total cost of renovation per field is about $3,000. 2.3 CIP Projects — CSD/Rose 2.3.1 Construction of Grandview Trail and Grandview Trail Link — CSD/Rose reported that this project will connect the west parking lot of the Diamond Bar Center over to the Canyon Loop trail and will create an opportunity for hikers to walk completely around the 350 acres of open space that the City owns adjacent to the Diamond Bar Center. Staff is waiting for the contractor to finish submitting paperwork and bonds and once received, the pre - construction meeting will be held. Staff anticipates construction will commence. early to mid-April and take about four months to complete. 2.3.2 Update on Status of Site D Public Park — CSD/Rose stated that Lennar Homes is working on the conceptual plan. Lennar is very anxious to keep this project moving forward. Grading has started on Site D and Lennar hopes to have model homes up by March 2015 and would like to have the park completed as part of that phase. Once the conceptual plan gets through staff it will come to the Commission for review and approval. Staff has been given a mailing list from the Planning Department of about 1,200 individuals and the Planning Department indicated that 30 or 40 of those individuals might come to the Commission meeting to talk about the park plan. The Commission has already provided a great deal of feedback to Lennar based on the community meetings and the input from the Commission has been included in the conceptual plan. The goal is to have Lennar Homes help with the presentation of the conceptual plan when it comes before the Commission in the MARCH 27, 2014 PAGE 4 P&R COMMISSION next couple of months. 2.3.3 Design of Heritage Park Improvements -- CSD/Rose said that staff continues to work on the expanded scope of the project. The initial concept was based on 2012 ADA rules and there are several ADA related items that need to be updated based on the new 2014 rules for incorporation into the RFP which will, by necessity, be reviewed by Building and Safety. C/Grundy asked about items mentioned during a prior Commission meeting regarding the addition of UV shades and swings for special needs and CSD/Rose said that all of those items are being considered as well as, renovation of the .building, and redo of the Tot Lot area with additional play equipment. Chair/Owens asked if staff planned a community meeting to review the plans and CSD/Rose responded yes, there would be a public meeting. When the City moves forward with the Heritage Park redo it will hire a consultant who will lead the public input process and all different users will be invited to attend a couple of different meetings. C/Herndon asked if the ball field is lighted and whether there are any improvements contemplated for the ballfield. CSD/Rose explained that it is a 200 foot field and homeowners surrounding the park do. not seem to have issues with the lighting. During the public meetings staff will be able to determine whether it is an issue and if so, a change out of the ball field lights to a more efficient and directional lighting system may be considered. 2.3.4 Larkstone Park Update — CSD/Rose reported that Lewis Homes is working on a revised Park Plan and staff is awaiting information from Lewis Homes about their desire to move forward with this project due to the upswing in the economy. 2.3.5 Pantera Park Trail — CSD/Rose stated that PMS/Jordan showed the Pantera Park Trail above the dog park that connects to Silver Tip Park during his Power Point presentation. Staff was notified this week by the State of California that Diamond Bar has been awarded another Habitat Conservation Grant for $181,000 and the funds will be used to help improve the access up the Pantera Park Trail by creating a new access. The City also applied for a Land & Water Conservation Grant - to help supplement the Habitat Conservation Grant which will be awarded next fall. In the meantime, the design of the trail will begin as other grants are being sought to finish the funding for the project. 2.4 List of Pending Commission Requests — CSD/Rose reported that the California Conservation Corp is working on the trail from Silver Tip Park to MARCH 27, 2014 PAGE 5 P&I2 COMMISSION Pantera Park and that they have completed about a third of the trail. The funds for this project are from Proposition A At -Risk Youth funds which should be sufficient to complete the project. At some point funds will be added to provide a nice trailhead at Silver Tip Park. C/Herndon said that he and ClGrundy met with DCMIMcLean and CMIDeStefano last week to discuss the Pony League. The main objection to the City getting involved with the Pony League fields is that they are not ADA compliant. Very few of the school fields are being utilized in the field allocation process and CMIDeStefano and DCMIMcLean committed to investigate the possibility of having more school facilities available in the field allocation programs for the youth sports groups. ClHemdon said he would appreciate updates on this matter on behalf of the Commission. Chair/Owens asked how receptive the school districts are to working with the City in making improvements to their facilities for their use and for the community use. WVUSD school board and the PUSD Superintendent have indicated an interest in working with the City on facilities improvements at South Point Middle School and Lorbeer Middle School. ClHemdon said that several months ago he made a presentation to the WVUSD and at that time he requested they set aside $500,000 of their funds from the Site D proceeds. He received feedback from C/Lyons that led him to believe the request was approved at the trustee level. He asked CSD/Rose to clarify that matter. ClGrundy said that Chaparral and Evergreen used to be used for practice fields and wondered if the improvements that were made would disallow the facilities from being used as a practice field. CSD/Rose said that both fields can be used as practice fields. ClGrundy asked if CSD/Rose knew why they were no longer being used and CSD/Rose said he understood the school districts were working directly with AYSO, Girls Softball, Pony League, etc. The City was never involved. ClGrundy asked why there was never a joint use agreement with Diamond Ranch High School and CSD/Rose responded it was strictly the use of the facilities. In general, high schools use their facilities quite extensively so it is usually tough to get the community into those facilities. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: ClHsieh thanked staff for the warm welcome and expressed how much she looked forward to serving on the Parks and Recreation Commission. MARGH 27, 2014. PAGE 6 lP&R COMMISSION Chair/Owens welcomed C/Hsieh to the Commission. C/Herndon thanked staff for doing a fantastic job and it is a pleasure to receive staff's reports and learn what is happening around the City.. Next week he will be reviewing parks in Hawaii and he will report back to the Commission. C/Grundy welcomed C/Hsieh to the Commission and thanked staff. for the reports. He loves the Power Points because they do a great job of telling the story. He collected a lot of material at the conference and offered to share it with his colleagues. He said he noticed grading along Grand Avenue where the proposed stadium is to be located. CSD/Rose . responded that the City of Industry is doing work that is required whether it is a stadium or a commercial development.' C/Grundy said he would be interested in more information as it becomes available. C/Liang welcomed C/Hsieh and thanked staff for their presentations. Chair/Owens congratulated staff on obtaining a grant for the trails system. ADJOURNMENT: C/Herndon moved, C/Liang seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Owens adjourned the meeting at 8:27 p.m. The foregoing minutes are hereby approved this 29 day of APRIL , 2014. Respedtful]OSubmitted, r S ,SECRETARY Attest: i TED OWENS, CHAIRMAN Agenda 9 6.3 Meeting Date: May 20, 2014 CITY COUNCIL f} °N� AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: Ratification of Check Register dated May 1, 2014 through May 14, 2014 totaling $ 1,932,325.76 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,932,325.76 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated May 1, 2014 through May 14, 2014 for $ 1,932,325.76 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Allen Accounting Technician REVIEWED BY: Finance Director Attachments: Affidavit and Check Register — 0511114 through 05114114. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 1, 2014 through May 14, 2014 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount _ General Fund $1,158,604.83 Com Org Support Fund $200.00 Prop A - Transit Fund $19,213.24 Prop C - Transit Tax Fund $6,815.97 Integrated Waste Mgt Fund $16,482.57 Trails & Bikeway Fund $37,392.91 Com Dev Block Grant Fund $24,681.50 LLAD 38 Fund $12,371.98 LLAD 39 Fund $12,047.37 LLAD 41 Fund $4,504.21 Capital Imp Projects Fund $28,632.90 PFA - Debt Service Fund $594,453.13 Computer Eq Repl Fund $16,925.15 $1,932,325.76 Signed: L z6MLyAff-(-' Dianna Honeywell Finance Director SUNGARD PENTAMATION INC DATE: 05/14/2014 CITY OF DIAMOND BAR TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND -.001 - GENERAL FUND CASH ACCT CHECK NO ISSUE IIT VENDOR NAME FUND/DIVISION 10100 107707 05/01/14 AARBFCHA AARBF CHARITY GOLF TOURN 0114010 10100 107708 05/01/14 AARP AARP 0015350 10100 107709 05/01/14 ABDUJAME SAMEELA ABDULLAH 001 10100 107710 05/01/14 ACCESSCO ACCESS CONTROL SECURITY 0015333 10100 107711 05/01/14 ALEXANDE ALEXANDER & LYNN INC 0015350 10100 107712 05/01/14 AMERICOM AMERICOMP GROUP 0014070 10100 107713 05/01/14 ARCIMAGI ARC IMAGING RESOURCES 0014070 10100 107713 05/01/14 ARCIMAGI ARC IMAGING RESOURCES 0014070 TOTAL CHECK 10100 107714 05/01/14 CENTERIC ARTESIA ICE SKATING TRAI 0015350 10100 107715 05/01/14 ASCISECU ASCI SECURITY 0014093 10100 107716 05/01/14 ATTMOBIL AT&T MOBILITY 0014030 10100 107717 05/01/14 EVERGREE ROBYN A BECKWITH 0014093 10100 107717 05/01/14 EVERGREE ROBYN A BECKWITH 0014093 TOTAL CHECK - 10100 107718 05/01/14 BISHOPSO JOHN E BISHOP 0015350 10100 107719 05/01/14 BST730 BOY SCOUT TROOP 730 0015350 10100 107720 05/01/14 BST777 BOY SCOUT TROOP 777 0015350 10100 107720 05/01/14 BST777 BOY SCOUT TROOP 777 0015350 10100 107720 05/01/14 BST777 BOY SCOUT TROOP 777 0015350 TOTAL CHECK 10100 107721 10100 107722 10100 107723 10100 107724 10100 107725 10100 107725 10100 107725 10100 107725 10100 107725 10100 107725 10100 107725 10100 107725 10100 107725 05/01/14 BRANSTAD YUMI BRANSTAD 001 05/01/14 CALSENSE CALSENSE INC. 0015340 05/01/14 CARDIMAG CARD IMAGING 1125553 05/01/14 GOVPARTN CARTEGRAPB SYSTEMS, INC 0014070 05/01/14 CDW-G CDW GOVERNMENT 5304070 05/01/14 CDW-G CDW GOVERNMENT 5304070 05/01/14 CDW-G CDW GOVERNMENT 5304070 05/01/14 CDW-G CDW GOVERNMENT 5304070 05/01/14 CDW-G CDW GOVERNMENT 5304070 05/01/14 CDW-(3 CDW GOVERNMENT 5304070 05/01/14 CDW-G CDW GOVERNMENT 5304070 05/01/14 CDW-G CDW GOVERNMENT 5304070 05/01/14 CDW-G CDW GOVERNMENT 0014070 ------DESCRIPTION------- SALES TAX CHARITY GLF TOURNAMNT 0.00 AARP MATURE DRIVING 0.00 RECREATION REFUND SECURITY SVCS-MAR/APR CONTRACT CLASS -SPRING PRINTER -TONERS ANNL SVCS-I.T, PRINT SVCS-I.T. CONTRACT CLASS -SPRING MAINT-CITY HALL INTERNET SVCS-CMGR PLANT SVCS --CITY HALL PLANT SVCS -LIBRARY CONTRACT CLASS -SPRING PROCEEDS -CITY B/DAY PROCEEDS -CITY B/DAY PROCEEDS --CITY B/PAY PROCEEDS -CITY B/DAY RECREATION REFUND EQ --COMM SVCS SUPPLIES -ID CARDS REQUEST PARTNER -APR COMP EQ-I.T. COMP EQ-I.T. COMP EQ-I.T. COMP EQ-I.T. COMP EQ-I.T. COMP EQ-I.T. COMP EQ-I_T. COMP EQ-I.T. COMP SOFTWARE-I.T. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00' 0.00 0.00 0.00 a.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 a.00 PAGE NUMBER: 1 ACCTPA21 AMOUNT 200.00 30.00 45.00 1,136.8-9 1,080.00 1,142.25 1,224.00 7.41 1,231.41 390.00 1,512.82 37.96 270.00 107.00 377.00 180.60 327.75 327.75 327.75 327.75 983.25 45.00 54.50 955.00 850. D0 38.15 83.53 161.32 184.21 1,301.59 1,552.11 3,467.72 6,618.89 989.36 SUNGARD PENTAMATION INC PAGE NUMBER DATE: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between 120140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 W FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 107725 05/01/14 CDW-G CDW GOVERNMENT 0014070 COMP SOFTWARE-I.T. 0.00 59.95 10100 107725 05/01/14 CDW-G CDW GOVERNMENT 0014070 COMP MAINT-I.T. 0.00 259.42 TOTAL CHECK 0.00 14,716.25 10100 107726 05/01/14 CERTITRA CERTIFIED TRANSPORTATION 1125350 EXCUPSION-TINY TOTS 0.00 422.21 10100 107727 05/01/14 CHAPARRA CHAPARRAL MIDDLE SCHOOL 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107727 05/01/14 CHAPARRA CHAPARRAL MIDDLE SCHOOL 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 TOTAL CHECK 0.00 655.50 10100 107728 05/01/14 CHICAGOT CHICAGO TITLE 1255215 TITLE RPRT-342 R/RVR 0.00 18.00 10100 107728 05/01/14 CHICAGOT CHICAGO TITLE 1255215 TITLE PRRT-22906 BRHD 0.00 31.00 10100 107728 05/01/14 CHICAGOT CHICAGO TITLE 1255215 TITLE RPRT-1825 M/CYN 0.00 65.00 TOTAL CHECK 0.00 114.00 10100 107729 05/01/14 CHRISTIN CHRISTIAN LIFE CENTER 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107729 05/01/14 CHRISTIN CHRISTIAN LIFE CENTER 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107729 05/01/14 CHRISTIN CHRISTIAN LIFE CENTER 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 TOTAL CHECK 0.00 983.25 10100 107730 05/01/14 CONNELEA ELEANOR CONNELLY 001 RECREATION REFUND 0.00 90.00 10100 107731 05/01/14 CUBS788 CUB SCOUT PACK #788 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107731 05/01/14 CUBS788 CUB SCOUT PACK #788 0015350 PROCEEDS -CITY 13/DAY 0.00 327.75 TOTAL CHECK 0.00 655.50 10100 107732 05/01/14 CUBSCOUT CUB SCOUT PACK 737 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107733 05/01/14 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS-MCCABF 0.00 84.58 10100 107733 05/01/14 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS-DECORAH 0.00 1,583.28 10100 107733 05/01/14 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS -SHELL 0.00 2,759.80 10100 107733 05/01/14 DAPEERRO DAPEER ROSENBLIT & LITVA 0014020 LEGAL SVCS -GENERAL 0.00 6,678.49 TOTAL CHECK- 0.00 11,106.15 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 13-261 0.00 1,167.00 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF,SVCS-FPL 02--09 0.00 1,755.00 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 10-414 0.00 385.00 I0100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 13-464 0.00 505.00 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 12-462 0.00 517.87 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPL 07-296 0.00 467.87 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF.SVCS-FPI, 11-452 0.00 196.00 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -FPL 13-261 0.00 210.06 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -FPL 02-09 0.00 315.90 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -FPL 13--464 0.00 90.90 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -FPL 12-462 0.00 93.22 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -FPL 10-414 - 0.00 69.30 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -FPL 07-296 0.00 84.22 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -FPL 11-452 0.00 35.28 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 PROF,SVCS-FPL 10-415 0.00 12.50 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -FPL 02-09 0.00 -315.90 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSDCIAT 001 ADMIN FEES -FPL 13-261 0.00 -210.06 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 ADMIN FEES -FPL 12--462 0.00 -93.22 2 SUNGARD PENTAMATION INC DATE: 05/14/2014 CITY OF DIAMOND BAR TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 10100 107734 05/01/14 DAVIDEVA DAVID EVANS AND ASSOCIAT 001 TOTAL CHECK PETTYCAS DIAMOND BAR PETTY CASH 0015333 PARKING -DBC 10100 107735 05/01/14 DELTACAR DELTA CARE PMI 001 10100 107736 05/01/14 DELTADEN DELTA DENTAL 001 10100 107737 05/01/14 DENNIECA CAROL A DENNIS 0015510 10100 107738 05/01/14 DEVIMAYA MAYA DEVI 0015350 10100 107739 05/01/14 DBAAUW DIAMOND BAR AAUW 0015350 10100 107740 05/01/14 DBHSHOPE DIAMOND BAR HIGH SCHOOL 0015350 10100 107741 05/01/14 DBHSLC DIAMOND BAR HIGH SCH LEO 0015350 10100 107741 05/01/14 DBHSLC DIAMOND BAR HIGH SCH LEO 0015350 -----DESCRIPTION------ SALES TAX ADMTN FEES -FPL 13-464 0.00 ADMIN FEES -FPL 07-296 0.00 ADMIN FEES -FPL 10-414 0.00 ADMIN FEES -FPL 11-452 0.00 ADMIN FEES -FPL 10-415 0.00 ADMIN FEES -FPL 10-415 0.00 10100 107743 05/01/14 0.00 MAY 14 -HMO DENTAL PRM 0.00 MAY 14 -DENTAL PRMIUM PROF.SVCS-T&T MTG CONTRACT CLASS -SPRING PROCEEDS -CITY B/DAY PROCEEDS -CITY B/DAY PROCEEDS --CITY B/DAY PROCEEDS -CITY B/DAY TOTAL CHECK 10100 107742 05/01/14 DBLC DIAMOND BAR LIONS CLUB 0015350 PROCEEDS -CITY B/DAY 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0015210 MTG-COM DEV 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0014070 TRNG-I.T. 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0015310 CONF-COM DEV 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0015510 MTGS-P/WKS 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0014060 PARKING-H/R 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0015333 PARKING -DBC 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0014090 PARKING -GENERAL 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0015551 MTGS-ENG 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0015210 MTGS-COM DEV 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0014411 MTGS-SHERIFF 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0014060 MILEAGE-H/R 10100 107743 05/01/14 PETTYCAS DIAMOND BAR PETTY CASH 0014010 MTGS-COUNCIL TOTAL CHECK 10100 107744 05/01/14 DBUCC DIAMOND BAR UNITED CHURC 0015350 PROCEEDS -CITY B/DAY 10100 107745 05/01/14 DSWOMANS DIAMOND BAR WOMANS CLUB 0015350 PROCEEDS -CITY B/DAY 10100 107746 05/01/14 DRFC DIAMOND RANCH FOOTBALL C 0015350 PROCEEDS -CITY B/DAX 10100 107747 05/01/14 DRGS DIAMOND RANCH GIRLS SOCC 0015350 PROCEEDS -CITY B/DAY 10100 107748 05/01/14 DRGVC DIAMOND RANCH GIRLS VOLL 0015350 PROCEEDS -CITY B/DAY 10100 107749 05/01/14 DRGC DIAMOND RANCH GOLF CLUB 0015350 PROCEEDS -CITY B/DAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 G.00 0.00 0.00 0.00 0.00 0.00 0.00 O.OD 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: 3 ACCTPA21 AMOUNT -90.90 -84.22 -69.30 --35.28 -2.25 2.25 5,006.24 320.45 4,376.50 150.00 360.00 327.75 327.75 327.75 327.75 655.50 327.75 4.62 5.00 5.77 14.00 15.00 10.00 11.00 80.37 57.80 45.28 42.50 105.00 396.34 327.75 327.75 327.75 327.75 327.75 327.75 SUNGARI) PENTAMATION INC DATE: 05/14/2014 CITY OF DIAMOND BAR TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.Ck_date between '20140501 00:00:00.000' and 120140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND 107756 10100 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107750 05/01/14 DRTFC DIAMOND RANCH TRACK & FI 0015350 10100 107751 05/01/14 DRWC DIAMOND RANCH WRESTLING OOI5350 10100 107752 05/01/14 DOGDEALE DOG DEALERS INC 0015350 10100 107753 05/01/14 DUMASMEL MELODY DUMAS 001 107.00 107754 05/01/14 ESPIGLOR GLORIA ESPINOZA 001 10100 107755 05/01/14 EXPRESSM EXPRESS MAIL CORPORATE A 001 10100 107755 05/01/14 EXPRESSM EXPRESS MAIL CORPORATE A 001 10100 107755 05/01/14 EXPRESSM EXPRESS MAIL CORPORATE A 0014090 TOTAL CHECK 10100 107756 10100 107756 10100 107756 10100 107756 10100 107756 10100 107756 10100 107756 TOTAL CHECK 10100 107757 10100 107757 10100 107757 10100 107757 10100 107757 10100 107757 10100 107757 TOTAL CHECK 10100 107758 10100 107758 TOTAL CHECK 10100 107759 10100 107759 TOTAL CHECK 10100 107760 10100 107761 10100 107762 10100 107763 10100 107764 10100 107765 -- -DESCRIPTION------ SALES TAX PROCEEDS -CITY 3/DAY 0.00 PROCEEDS -CITY 3/DAY 0.00 CONTRACT CLASS -SPRING 0.00 FACILITY REFUND-PNTR 0.00 FACILITY REFUND -DBC 4.00 E/MAIL-FPL 2012-29 0.00 E/MAIL-FPL 2013-136 0.00 F/MAIL-GENERAL 0.00 05/01/14 0.00 05/01/14 EXTERMTN EXTERMINETICS OF SO CAL 0015340 RODENT CONTROL-PNTR 05/01/14 EXTERMIN EXTERMINETICS OF SO CAL 0015340 RODENT CONTROL-HRTG 05/01/14 EXTERMIN EXTERMINETICS OF SO CAL 0015333 RODENT CONTROL -DHC 05/01/14 EXTERMIN EXTERMINFTICS OF SO CAL 0015340 RODENT CONTROL--PTRSN 05/01/14 EXTERMIN EXTERMINETICS OF SO CAL 0014093 RODENT CONTROL-C/HALL 05/01/14 EXTERMIN EXTERMINETICS OF SO CAI, 0014093 RODENT CONTROL-C/HALL 05/01/14 EXTERMIN EXTERMINETICS OF SO CAL 0015333 RODENT CONTROL --DSC 05/01/14 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 05/01/14 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 05/01/14 FEDEX FEDEX 001 E/MAIL-FPL 2013-215 05/01/14 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 05/01/14 FEDEX FEDEX 001 E/MAIL-FPL 2010--415 05/01/14 FEDEX FEDEX 0014090 EXPRESS MAIL --GENERAL, 05/01/14 FEDEX FEDEX 0014090 EXPRESS MAIL -GENERAL 05/01/14 FIREEXPL FIRE EXPLORES POST 19 0015350 05/01/14 FIREEXPL FIRE EXPLORES POST 19 0015350 05/01/14 GATEWAYC GATEWAY CORPORATE CENTER 0014093 05/01/14 GATEWAYC GATEWAY CORPORATE CENTER 0014093 05/01/14 GSLC GOLDEN SPRINGS LECS CLUB 0015350 05/01/14 HARDYHAR HARDY & HARPER INC 0015554 05/01/14 WHITECAP HDS WHITE CAP CONST SUPP 0015554 05/01/14 HERNIREN IRENE HERNANDEZ 001 05/01/14 HEWLETTP HEWLETT PACKARD COMPANY 0014070 05/01/14 INLANDEM INLAND EMPIRE STAGES 1125350 FOOD REIMB-CITY B/DAY FOOD REIMS -CITY E/DAY CAPITAL CONTRIBUTION ASSOCIATION DUES -MAY PROCEEDS -CITY B/DAY RESURFACING PARKS SUPPLIES -RD MAINT RECREATION REFUND TECH SUPPORT--I.T. SR EXCURSION -CASINO 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 o.ao 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE NUMBER: 4 ACCTPA21 AMOUNT 327.75 327.75 43.20 50.00 450.00 36.22 36.22 15.13 87.57 30.00 40.00 40.00 50.00 50.00 65.00 75.00 350.00 26.04 39.91 32.52 122.29 100.33 100.78 213.50 635.37 112.00 24.00 136.00 184.00 1,601.00 1,785.00 327.75 122,395.00 470.87 225.00 453.50 1,095.00 SUNGARD PENTAMATION INC PAGE NUMBER: 5 DA'Z'E: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------- SALES TAX AMOUNT 1.0100 107766 05/01/14 INTERIOR INTERIOR OFFICE SOLUTION 0015333 RENOVATIONS -DBC 0.00 899.46 10100 107767 05/01/14 LADATASE IRON MOUNTAIN INC 0014070 STORAGE SVCS -MAR 14 0.G0 649.70 10100 107768 05/01/14 JOBSAVAI JOBS AVAILABLE 0014060 AD-P/WORKS 0.00 312.00_ 10100 107769 05/01/14 JOEGONSA JOE A. GONSALVES & SON 1 0014030 LEGISLATIVE SVCS -MAY 0.00 3,000.00 10100 107770 05/01/14 KAMINSKI CAMILLE KAMINSKI 001 RECREATION REFUND 0.00 90.00 10100 107771 05/01/14 KENSHARD KENS HARDWARE 0015554 SUPPLIES --RD MAINT 0.00 195.94 10100 107772 05/01/14 LIEBESHE SHERT LIEBE 0015350 CONTRACT CLASS -SPRING 0.00 201.00 10100 107773 05/01/14 LIEBERTC LIEBERT CASSIDY WHITMORE 0014020 PROF.SVCS-H/R 0.00 1,754.00 10100 107773 05/01/14 LIEBERTC LIEBERT CASSIDY WHITMORE 0014020 PROF.SVCS-H/R 0.00 112.50 TOTAL CHECK 0.00 1,866.50 10100 107774 05/01/14 LOREZCAE EDITH LOREZCA 001 RECREATION REFUND 0.00 47.00 10100 107774 05/01/14 LOREZCAE EDITH LOREZCA 001 RECREATION REFUND 0.00 52.00 TOTAL CHECK 0.00 99.00 10100 107775 05/01/14 MSA MAINTENANCE SUPERINTENDS 0015510 ANNL TRNG-P/WORKS 0.00 10.00 10100 107776 05/01/14 MANAGEDH MANAGED HEALTH NETWORK 001 MAY 14 -EAP PREMIUMS 0.00 163.02 10100 107777 05/01/14 MTA METROPOLITAN TRANSPORTAT 119 INTEREST ON FUNDS 0.00 310.91 10100 107777 05/01/14 MTA METROPOLITAN TRANSPORTAT 119 REFUND -TDA FUNDS 0.00 37,082.00 TOTAL CHECK 0.00 37,392.91 10100 107778 05/01/14 MOBILERE MOBILE RELAY ASSOCIATES 0014440 REPEATER SVCS -MAY 0.00 78.75 10100 107779 05/01/14 MORGAPAU PAULINE MORGA 001 RECREATION REFUND 0.00 48.00 10100 107780 05/01/14 NESTLEPU NESTLE PURE LIFE DIRECT 0015333 WATER SUPPLIES -DBC 0.00 56.56 10100 107780 05/01/14 NESTLEPU NESTLE PURE LIFE DIRECT 0015333 EQ RENTAL -DBC 0.00 11.98 TOTAL CHECK 0.00 68.54 10100 107781 05/01/14 NETWORKP NETWORK PARTNERS INC 0014070 COMP SOFTWARE -1-T. 0.00 474.15 10100 107782 05/01/14 NGJYENPA PATRICK NGUYEN 001 RECREATION REFUND 0.00 90.00 10100 107783 05/01/14 PTS PACIFIC TELEMANAGEMENT S 0015340 PARK PAY PHONES -MAY 0.00 495.84 10100 107764 05/01/14 PAETECCO PAETEC COMMUNICATIONS IN 0014090 L/DIST CHRGS-APR/MAY 0.00 621.14 10100 107785 OS/01/14 RICEMARY MARYSOL RICE 001 RECREATION REFUND 0.00 32.00 10100 107786 05/01/14 RKACONSU RYA CONSULTING GROUP 0015220 BLDG & SFTY SVCS -MAR 0.00 31,371.98 10100 107767 05/01/14 SKYHAWKS SKYHAWKS SPORTS ACADEMY 0015350 CONTRACT CLASS -SPRING 0.00 337.20 SUNGARD PENTAMATION INC DATE: 05/14/2014 CITY CF DIAMOND BAR TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITFRIA: tranSact.ck_date between '20140501 00:00:00.000' and 120140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 PAGE NUMBER: 6 ACCTPA21 FUND - 001 - GENERAL FUND . CASH ACCT CHECK NO ISSUE DT VENDOR NAME - FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 - 107788 05/01/14 SCE SOUTHERN CALIFORNIA EDIS 0014093 ELECT SVCS -CITY HALL 0.00 9,634.03 10100 107788 05/01/14 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS -DIST 38 0.00 25.21 TOTAL CHECK 0.00 9,659.24 10100 107789 05/01/14 SCM SOUTHERN CALIFORNIA MUNI 0015350 CONTRACT CLASS -WINTER 0.00 374.40 10100 107790 05/01/14 STDENISI ST DENIS ITALIAN CATHCLI 0015350 PROCEEDS -CITY B/PAY 0.00 327.75 10100 107791 05/01/14 STDFNISK ST DENIS KNIGHTS OF COLU 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107791 05/01/14 STDENISK ST DENIS KNIGHTS OF COLD 0015350 PROCEEDS -CITY B/DAX 0.00 327.75 10100 107791 05/01/14 STDENISK ST DENIS KNIGHTS OF COLU 0015350 FOOD REIMB-CITY B/DAY 0.00 277.00 TOTAL CHECK 0.00 932.50 10100 107792 05/01/14 SUNBELTR SUNBELT RENTALS 0015554 MAINT-P/WORKS 0.00 283.34 10100 107793 05/01/14 PENTAMAT SUNGARD PUBLIC SECTOR PE 5304070 EMP TIMES14TS INSTALL 0.00 1,050.00 10100 107794 05/01/14 TAITDAVI DAVID TAIT 0015551 CONSULTANT SVCS -MAR 0.00 3,100.00 10100 107795 05/01/14 TENNISAN TENNIS ANYONE INC 0015350 CONTRACT CLASS -SPRING 0.00 5,660.10 10100 107796 05/01/14 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTANT SVCS -3/28 0.00 1,265.91 10100 107796 05/01/14 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTANT SVCS -4/18 0.00 1,990.14 TOTAL CHECK 0.00 3,256.05 10100 107797 05/G1/14 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS-COPLEY 0.00 185.17 10100 107797 05/01/14 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS -6036568 0.00 950.00 TOTAL, CHECK 0.00 1,135.17 10100 107798 05/01/14 TNTPRINT TNT PRINTING 0015350 PRINT SVCS -CAR SHOW 0.00 70.80 10100 107799 05/01/14 TOGETHER TOGETHER WE RISE 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107800 05/01/14 TRANE TRANE SERVICE GROUP INC 0014093 A/C SVCS -CITY HALL 0.00 735.89 10100 107800 05/01/14 TRANE TRANE SERVICE GROUP INC 0014093 SVCS CALL -CITY HALL 0.00 1,007.36 10100 107800 05/01/14 TRANS TRANE SERVICE GROUP INC 0015333 QRTLY MAINT-DBC 0.00 1,016.00 TOTAL CHECK 0.00 2,759.25 10100 107801 05/01/14 USBANK US BANK 0014050 CITY CREDIT CARD -APR 0.00 26,717.39 10100 107802 05/01/14 VALLEYTR VALLEY TROPHY 0015350 TROPHIES -CITY B/DAY 0.00 176.04 10100 107803 05/01/14 VERIZONC VERIZON CALIFORNIA 0015333 PH.SVCS-DBC EMER LINE 0.00 390.69 10100 107803 05/01/14 VERIZONC VERIZON CALIFORNIA 0014090 PH.SVCS-HERITAGE PK 0.00 167.26 TOTAL CHECK 0.00 557.95 10100 107804 05/01/14 VCSG VERIZON CORPORATE 37RVIC 001 REFUND -EN 09-648 0.00 3,103.20 10100 107805 05/01/14 VERIZONW VERIZON WIRELESS 00140.90 CELL CHRGS-PW,CS,CD 0.00 1,109.98 10100 107806 05/01/14 VISIONIN VISION INTERNET PROVIDER 0014070 MONTHLY HOSTING -APR 0.00 180.00 SUNGARD PENTAMATION INC PAGE NUMBER: 7 DATE: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 107807 05/01/14 VSP VISION SERVICE PLAN 001 MAY 14 -VISION PREMIUM 0.00 1,627.33 10100 107808 05/01/14 VULCAN VULCAN 0015554 SUPPLIES -RD MAINT 0.00 207.80 10100 107809 05/01/14 GRAINGER W.W. GRAINGER INC_ 0015333 SUPPLIES -DBC 0.00 97.02 10100 107810 05/01/14 WVR WALNUT VALLEY ROTARY 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107810 05/01/14 WVR WALNUT VALLEY ROTARY 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107810 05/01/14 WVR WALNUT VALLEY ROTARY 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 10100 107810 05/01/14 WVR WALNUT VALLEY ROTARY 0015350 PROCEEDS -CITY B/DAY 0.00 327.75 TOTAL CHECK 0.00 1,311.00 10100 107811 05/01/14 WEBTREND WEBTRENDS INC 0014070 COMP MAINT-I.T. 0.00 752.40 10100 107812 05/01/14 WESTONDA DANIEL WESTON 0015350 CONTRACT SVCS -SPRING 0.00 90.00 10100 107813 05/01/14 WONGTHOM THOMAS WONG 0015350 CONTRACT CLASS -SPRING 0.00 288.00 10100 107814 05/08/14 ABEDINIK KAMRAN ABEDINI 001 FACILITY REFUND -DBC 0.00 400.00 10100 107815 05/08/14 YBARRAAL ALBERT YBARRA 0014095 REIMB-NAB CONF 0.00 331..04 10100 107816 05/08/14 ALLCITYM ALL CITY MANAGEMENT SERV 0014411 CROSSING GUARD -MAR 0.00 5,439.15 10100 107817 05/08/14 APA APA 0015210 MEMBERSHIP DUES-N.T. 0.00 285.00 10100 107818 05/08/14 AEPMEETI ASSOCIATION OF ENVIRONME 0015210 MEMBERSHIP DUES -G LEE 0.00 150.00 10100 107819 05/08/14 EVERGREE ROBYN A BECKWITH 0015340 PLANT MAINT-HERITAGE 0.00 135.00 10100 107819 05/08/14 EVERGREE ROBYN A BECKWITH 0015333 PLANT MAINT-DBC 0.00 177.00 TOTAL CHECK 0.00 312.00 10100 107820 05/08/14 BEEREMOV BEE REMOVERS 1415541 BEE REMOVAL-PENARTH 0.00 110.00 10100 107821 05/08/14 BENESYST BENESYST 001 5/9/14-P/R DEDUCTIONS 0.00 1,175.77 10100 107822 05/08/14 BONTERRA BONTERRA PSOMAS 001 ADMIN FEES -FPL 02-09 0.00 421.65 10100 107822 05/08/14 BONTERRA 30NTERRA PSOMAS 001 PROF.SVCS-FPL 02-09 0.00 2,342.50 10100 107822 05/08/14 BONTERRA BONTERRA PSOMAS 001 ADMIN FEES -FPL 02-09 0.00 -421.65 TOTAL CHECK 0.00 2,342.50 10100 107823 05/08/14 BRANSONK KAREN 13RAUSON 001 - RECREATION REFUND 0.00 84.00 10100 1.07824 05/08/14 CAFENSTU CAFE N STUFF CATERING 0015350 SR DANCE -FEB 0.00 197.74 10100 107825 05/08/14 CACOMMER CALIFORNIA COMMERCIAL LI 0015333 SUPPLIES -DBC 0.00 1,918.40 10100 107825 05/08/14 CACOMMER CALIFORNIA COMMERCIAL LI 0015333 SUPPLIES --DBC 0.00 259.42 TOTAL CHECK 0.00 2,177.82 10100 107826 05/08/14 CACONSER CALIFORNIA CONSERVATION 2505310 TRAIL WORK -STEEP CYN 0.00 100.00 10100 107826 05/08/14 CACONSER CALIFORNIA CONSERVATION 0015558 TRAILS REHAB 0.00 8,900.00 SUNGARD PENTAMATION INC PAGE NUMBER: 8 DATE: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tran8act.ck date between '20140501 00:00:00.000' and 128140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 9,000.00 10100 107827 05/CB/14 CASURFAC CALIFORNIA SURFACING 0015340 RESURFACING -PARKS 0.00 6,550.00 10100 107828 05/08/14 CARRERAT TED A CARRERA 0015510 T & T COMM -3/13 0.00 45.00 10100 107829 05/08/14 CGC COUNTRY GARDEN CATERERS 0014090 CCCA DINNER -4/16 0.00 6,992.99 10100 107829 05/08/14 CGC COUNTRY GARDEN CATERERS 0014095 ANNL STATE OF CITY 0.00 3,116.15 TOTAL CHECK 0.00 10,109.14 10100 107830 05/08/14 COFLADPW COUNTY OF LOS ANGELES 0015510 INDUSTRIAL WASTE -MAR 0.00 3,675.64 10100 107831 05/08/14 CPRSASA CPRS AGING SVCS L ACTIVI 0015350 CPRS SR SYMPOSIUM 0.00 25.00 10100 107832 05/08/14 DENNISCA CAROL A DENNIS 0015210 PROF.SVCS--PLNG COMM 0.00 125.00 10100 107833 05/08/14 DEPTOFTR DEPT OF TRANSPOR'T'ATION 0015554 T/SGNL MAINT-JAN-MAR 0.00 1,862.94 10100 107834 05/08/14 DHMAINTE DH MAINTENANCE 0015333 ADDL MAINT-DBC 0.00 636.00 10100 107835 05/08/14 DEMO31L DIAMOND BAR MOBIL 0015310 FUEL -APR 2014 D.00 341.07 10100 107836 05/08/14 DMSCONSU DMS CONSULTANTS CIVIL EN 2505510 GRAND AVE PROJECT 0.00 14,540.00 10100 107837 05/08/14 DOGGIEWA DOGGIE WALK BAGS INC 0015340 SUPPLIES -PARKS 0.00 1,635.00 10100 107838 05/08/14 DURANFRE FRED DURAN 0015350 D7 SVCS-SCHL DANCE 0.00 250.00 10100 107839 05/08/14 EMERALD EMERALD LANDSCAPE SERVIC 0014093 ADDL MAINT-C/HALL 0.00 23.95 10100 107840 05/08/14 FARAGOFR FRANK A FARAGO 0015210 PLNG COMM-MAR/APR 0.00 195.00 10100 107841 05/08/14 FERNLIND LINDA FERNANDEZ 001 FACILITY REFUND-HRTGE 0.00 100.00 10100 107841 05/08/14 FERNLIND LINDA FERNANDEZ 001 FACILITY REFUND-HRTGE 0.00 50.00 10100 107841 05/08/14 FERNLIND LINDA FERNANDEZ 001 FACILITY REFUND-HRTGE 0.00 45.00 TOTAL CHECK 0.00 195.00 10100 107842 05/08/14 HAILMANJ JAIMES HEILMAN 125 RETENTIONS PAYABLE 0.00 -478.50 10100 107842 05/08/14 HAILMANJ JAIMES HEILMAN 1255215 CDBG FROG-KIOWA CRK 0.00 4,785.00 TOTAL CHECK 0.00 4,306.50 10100 107843 05/08/14 HENRYCOR CORIANNE HENRY 001 FACILITY REFUND -DBC 0.00 100.00 10100 107844 05/08/14 HOSIMON SIMON HO COl FACILITY REFUND-RGN 0.00 50.00 10100 107845 05/08/14 TKEENGIN ICG INC 2505310 DESIGN SVCS-G/VEW TRL 0.00 750.00 10100 107846 05/08/14 KENS14ARD KENS HARDWARE 0014093 SUPPLIES--C/HALL 0.00 4.22 10100 107846 05/08/14 KENSHARD KENS HARDWARE 0015310 SUPPLIES -VH MAINT 0.00 10.88 10100 107846 05/08/14 KENSHARD KENS HARDWARE 0015333 SUPPLIES -DBC 0.00 135.21 10100 107846 05/08/14 KENSHARD KENS HARDWARE 0015340 SUPPLIES -PARKS 0.00 349.51 TOTAL CHECK 0.00 499.82 SUNGARD PENTAMATION INC PAGE NUMBER: 9 DATE: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between 120140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUN➢ CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION-------- SALES TAX AMOUNT 10100 107847 05/08/14 KEYSUNIF KEYSTONE UNIFORM DEPOT 0014415 V/PATROL, UNIFORM 0.00 164.32 10100 107847 05/08/14 KEYSUNIF KEYSTONE UNIFORM DEPOT 0014415 V/PATROL UNIFORM 0.00 137.18 10100 107847 05/08/14 KEYSUNIF KEYSTONE UNIFORM DEPOT 0014415 V/PATROL UNIFORM 0.00 25.02 10100 107847 05/08/14 KEYSUNIF KEYSTONE UNIFORM DEPOT 0014415 V/PATROL UNIFORM 0.00 31.56 TOTAL CHECK 0.00 358.08 10100 107648 05/08/14 KATZOKIT KOA CORPORATION 2505510 DB SIGNAL MASTER PLAN 0.00 820.00 10100 107849 05/08/14 LANTAIKR KRIS LANTAI 0015350 OR DANCE -5/8/14 0.00 350.00 10100 107850 05/08/14 LINJIMMY JIMMY LIN 0015210 PING COMM-MAR/APR 0.00 195.00 10100 107651 05/08/14 LIZALDEM MARIA LIZALDE 001 FACILITY REFUND -PBC 0.00 500.00 10100 107852 05/08/14 MAGPALIE ERLINDA MAGPALI 001 FACILITY REFUND-HRTGE 0.00 50.00 10100 107853 05/08/14 MAHLKEUE JENNIFER LYNN MAHLKE 0015510 T &T COMM -3/13 0.00 45.00 10100 107854 05/OB/14 HILARIOM MARIA HILARIO 0015510 REIMB-MTGS 0.00 145,67 10100 107855 05/08/14 GMGENSRA MC GENERAL CONTRACTORS 1125 RETENTIONS PAYABLE 0.00 -1,700.00 10100 107855 05/08/14 GMGENERA MC GENERAL CONTRACTORS 1 1255215 CDBC-1028 CAPEN AVE 0.00 17,000.00 TOTAL CHECK 0.00 15,300.00 10100 107856 05/08/14 MERCURYD MERCURY DISPOSAL SYSTEMS 1155515 RECYCLING FEES 0.00 1,470.12 10100 107857 05/08/14 MOKKENNE KENNETH MOK 0015510 T & T COMM -3/13 0.00 45.00 10100 107858 05/08/14 NEOPOST NEOPOST USA, INC 0014090 EQ RENTAL -POSTAGE 0.00 706.32 10100 107859 05/08/14 OLYMPIC OLYMPIC STAFFING SERVICE 0015210 TEMP SVCS-MAR/APR 0.00 794.40 10100 107860 05/08/14 ONWARDEN ONWARD ENGINEERING 2505510 ENG SVCS -MORNING CYN 0.00 4,664.50 10100 107860 05/08/14 ONWARDEN ONWARD ENGINEERING 2505510 RE MAINT-ZONE 1 0.00 2,327.52 10100 107860 05/08/14 ONWARDEN ONWARD ENGINEERING 2505510 RD MAINT-RES AREA 2 0.00 5,430.88 TOTAL CHECK 0.00 12,422.90 10100 107861 05/08/14 PECHYEDW EDWARD PECHY 0015510 T & T COMM -3/13 0.00 45.00 10100 107862 05/08/14 PERSRETI PERS RETIREMENT FUND 001 SURVIVOR BENEFIT 0.00 48.36 10100 107862 05/08/14 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-PEPRA 0.00 770.68 10100 107862 05/08/14 PERSRETI PERS RETIREMENT FUND 001 RETIRE CONTRIB-EE 0.00 12,968.27 TOTAL CHECK 0.00 13,787.31 10100 107863 05/08/14 PIRRITAN PETER ANTHONY-PIRRITANO 0015210 PLNG COMM-MAR/APR 0.00 195.00 10100 107864 05/08/14 RFDICKSO R F DICKSON COMPANY INC OCISS54 ST SWEEPING -MAR 0.00 8,475.28 10100 107865 05/08/14 LOWRUTH RUTH M. LOW 0015210 PING COMM-MAR/APR 0.00 195.00 10100 107866 05/08/14 SANDHURA RAJINDER SANDHU 001 FACILITY CHRGS--DBC 0.00 -254.50 SUNGARD PENTAMATION INC PAGE NUMBER: 10 DATE: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between '20140501 00:00:00.000' and 120140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 107866 05/08/14 SANDHURA RAJINDER SANDHU 001 FACILITY REFUND -DBC 0.00 500.00 TOTAL CHECK 0.00 245.50 10100 107867 05/08/14 SENDEJAS KATHERINE SENDEJAS 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 107868 05/08/14 SHAHJACK JAGDISH SHAH 0015210 PLNG COMM-MAR/APR 0.00 130.00 10100 107869 05/08/14 SHIBLEYC CHRISTY SHIBLEY 001 FACILITY REFUND-RGN 0.00 50.00 10100 107870 05/08/14 REPUBLIC SIEMENS INDUSTRY INC 0015554 T/SIGNAL MAINT-FEB 0.00 4,102.00 10100 107870 05/08/14 REPUBLIC SIEMENS INDUSTRY INC 0015554 T/SIGNAL MAINT-FEB 0.00 9,612.54 TOTAL CHECK 0.00 13,714.54 10100 107871 05/08/14 SIKORASH SHAMOON SIKORA 001 FACILITY REFUND -DBC 0.00 500.00 10100 107871 05/08/14 SIKORASH SHAMOON SIKORA 001 FACILITY CHRGS-DBC 0.00 -82.50 TOTAL CHECK 0.00 417.50 10100 107872 05/08/14 SIMPSONA SIMPSON .ADVERTISING INC 0014095 PROF.SVCS-P/INFO 0.00 775.00 10100 107873 05/06/14 SCE SOUTHERN CALIFORNIA FATS 1385538 ELECT SVCS-DIST 38 0.00 515.12 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 572.89 10100 107673 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 308.00 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 1395539 ELECT SVCS-DIST 39 0.00 436.42 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS OOI55I0 ELECT SVCS--T/CONTROL 0.00 2,477.66 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 0015340 ELECT SVCS -PARKS 0.60 3,650.33 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 1385538 ELECT SVCS-DIST 38 0.00 50.28 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 106.79 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS--T/CONTROL 0.00 180.04 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 249.97 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 355.96 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 1415541 ELECT SVCS-DIST 41 0.00 250.34 10100 107873 05/08/14 SCE SOUTHERN CALIFORNIA EDIS 0015510 ELECT SVCS-T/CONTROL 0.00 146.37 TOTAL CHECK 0.00 9,300.17 10100 107874 05/08/14 SOUTHSAL SOUTHWEST SALES INC 00I5350 SUPPLIES-VOLUNTEEN 0.00 739.02 10100 107875 05/08/14 SULAKHEM MANISHA SULAKHE 0015510 T & T COMM -3/13 0.00 45.00 10100 107876 05/08/14 SUNNYHIL SUNNYHILLS CLEANERS 0015333 MAINT SVCS --DBC 0.00 257.00 10100 107877 05/08/14 TALENTAC TALENT ACQUISITION & SEL 0014060 TEST SVCS-H/R 0.00 90.00 10100 107878 05/08/14 TERRYBER TERRYBERRY 0014060 SERVICE PINS-H/R 0.00 246.68 10100 107879 05/08/14 THESAUCE THE SAUCE CREATIVE SERVI 0014095 BANNERS/POSTCARDS 0.00 1,567.42 10100 107880 05/08/14 ADELPHTA TIME WARNER CABLE 0014010 MODEM SVCS -COUNCIL 0.00 63.98 10100 107881 05/08/14 TRANQUYN QUYNH TRAN 001 FACILITY CHRGS-DBC 0.00 --8.50 10100 107881 05/08/14 TRANQUYN QUYNH TRAM 001 FACILITY REFUND -DBC 0.00 700.00 TOTAL CHECK 0.00 691.50 SUNGARD PENTAMATION INC PAGE NUMBER: 11 DATE: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DTVTSION -----DESCRIPTION------ SALES TAX AMOUNT 10100 107882 05/05/14 VALLEYCR VALLEY CREST LANDSCAPE M 0015350 MAINT SVCS -COM SVCS 0.00 900.00 10100 107882 05/08/14 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 ADDL MAINT-PANTERA 0.00 728.30 TOTAL CHECK 0.00 1,628.30 10100 107883 05/08/14 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/9/14-P/R DEDUCTIONS 0.00 27,173.86 10100 107883 05/08/14 VANTAGEP VANTAGEPOINT TRNSFR AGNT 001 5/9/14 -LOAN DEDUCTION 0.00 2,557.71 TOTAL CHECK 0.00 29,731.57 10100 107884 05/08/14 SIECKEWA WARREN SIECKE 0015551 ENG SVCS -SPEED ZONE 0.00 4,500.00 10100 107885 05/08/14 WAXTESAN WAXTF SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0.00 1,362,18 10100 107885 05/08/14 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0.00 1,743.41 10100 107885 05/08/14 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -CITY HALL 0.00 13.72 10100 107885 05/08/14 WAXIESAN WAXIE SANITARY SUPPLY 0014093 SUPPLIES -HERITAGE 0.00 119.36 TOTAL CHECK 0.00 3,240.67 10100 107886 05/08/14 WESTCOAS WEST COAST ARBORISTS INC 0015558 WATERING SVCS -APR 0.00 349.50 10100 107886 05/08/14 WESTCOAS WEST COAST ARBORISTS INC 0015558 TREE MAINT-APR 2014 0.00 3,004.70 TOTAL CHECK 0.00 3,354.20 10100 107687 05/08/14 WCMEDIA WEST COAST MEDIA 0014095 AD -CITY B/PAX 0.00 700.00 10100 107887 05/08/14 WCMEDIA WEST COAST MEDIA 0014095 AD -DBC MAY 0.00 500.00 TOTAL CHECK 0.00 1,200.00 10100 107888 05/08/14 WUYUE YUE WU 001 RECREATION REFUND 0.00 275.00 10100 107889 05/13/14 LANCESOL LANCE, SOLL & LUNGHARD L 0014050 TRNG-FULL/TORRES 0.00 110.00 10100 107890 05/14/14 AARP AARP 0015350 AAPR MATURE DRIVING 0.00 110.00 10100 107891 05/14/14 ACCESSCO ACCESS CONTROL SECURITY 0015333 SECURITY SVCS -DBC 0.00 2,226.00 10100 107892 05/14/14 AGUILARK KRIS AGUILAR 001 FACILITY REFUND -DEC 0.00 500.00 10100 107893 05/14/14 AMERICOM AMERICOMP GROUP 0014070 TONERS -PRINTER 0.00 163.50 10100 107894 05/14/14 AMERITEC AMERITECH BUSINESS SYSTE 0014090 COPIER MAINT-APR 14 0.00 1,147.91 10100 107895 05/14/14 ARCIMAGI ARC IMAGING RESOURCES 0014070 PRINT SVCS-I.T. 0.00 7.89 10100 107896 05/14/14 AREAD AREA D 0014440 MEMBERSHIP DUES 0.00 2,790.95 10100 107897 05/14/14 BACAKATE KATE BACA 001 RECREATION REFUND - 0.00 89.00 10100 107898 05/14/14 BEARSTAT BEAR STATE AIR CONDITION 0015333 HVAC SVCS -DBC 0.00 280.00 10100 107898 05/14/14 BEARSTAT SEAR STATE ATR CONDITION 0015340 HVAC SVCS-PANTERA 0.00 85.00 TOTAL CHECK 0.00 365.00 10100 107899 05/14/14 CACOMMER CALIFORNIA COMMERCIAL LI 0015340 SUPPLIES -PARKS 0.00 492.68 10100 107899 05/14/14 CACOMMER CALIFORNIA COMMERCIAL LI 0014093 SUPPLTES-C/HALL 0.00 713.41 TOTAL CHECK 0.00 1,206.09 SUNGARD PENTAMATION INC DATE: 05/14/2014 CITY OF DIAMOND BAR TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND SUBSCRIPTION SVCS 0.00 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107900 05/14/14 CALPEEK CALIFORNIA POLITICAL WEE 0014030 10100 107901 05/14/14 CASASEVE EVELYN CASAS 001 10100 107902 05/14/14 CHEMSEAR CHEMSEARCH 0015333 10100 107903 05/14/14 CHOWANCH WAN CHIN CHO 001 10100 107904 05/14/14 REINBERG CNC PRINTWERKS 0014090 10100 107905 05/14/14 COFLADPW COUNTY OF LOS ANGELES 0015554 10100 107906 05/14/14 GRUNDYDA DAVID J. GRUNDY 0015350 10100 107907 05/14/14 DAVIDSON STEVEN DAVIDSON 001 10100 10790B 05/14/14 DAYNITEC DAY & NITE COPY CENTER 0015510 10100 107908 05/14/14 DAYNITEC DAY & NITE COPY CENTER 0015510 10100 107908 05/14/14 DAYNITEC DAY & NITE COPY CENTER 0014050 10100 107908 05/14/14 DAYNITEC DAY & NITE COPY CENTER 0014050 TOTAL CHECK TRANS -DAX CAMP JUN 0.00 8,432.52 LANDSCAPE MAINT-MAY 10100 107909 05/14/14 DENNISCA CAROL A DENNIS 0015310 10100 107909 05/14/14 DFNNISCA CAROL A DENNIS 0014030 TOTAL CHECK LANDSCAPE MAINT-#38 0.00 11,718.00 10100 107910 05/14/14 DEPTOFJU DEPARTMENT OF JUSTICE 0014060 10100 107911 05/14/14 DFSFLOOR DFS FLOORING CORP 0014093 10100 107911 05/14/14 DFSFLOOR DFS FLOORING CORP 0014093 10100 107911 05/14/14 DFSFLOOR DFS FLOORING CORP 0015333 TOTAL CHECK 10100 107912 05/14/14 DHMAINTE DH MAINTENANCE 0014093 10100 107912 05/14/14 DHMAINTE DH MAINTENANCE 0015333 10100 107912 05/14/14 DHMAINTE DH MAINTENANCE 0015340 TOTAL CHECK 10100 107913 05/14/14 DBCOMMUN DIAMOND BAR COMMUNITY PR 001 10100 107914 05/14/14 DIKSHITN NISHANT DIKSHIT 001 10100 107915 05/14/14 DURHAMSC DURHAM SCHOOL SERVICES 1125350 10100 107916 05/14/14 EMERALD EMERALD LANDSCAPE SERVIC 0014093 10100 107917 05/14/14 EDD EMPLOYMENT DEVELOPMENT D 0014060 10100 107918 05/14/14 EXCELLAN EXCEL LANDSCAPE INC 0015340 10100 107918 05/14/14 EXCELLAN EXCEL LANDSCAPE INC 1415541 1.0100 107918 05/14/14 EXCELLAN EXCEL LANDSCAPE INC 1395539 10100 107916 05/14/14 EXCELLAN EXCEL LANDSCAPE INC 1385538 PAGE NUMBER: 12 ACCTPA21 --w---DESCRIPTION------ SALES TAX AMOUNT SUBSCRIPTION SVCS 0.00 50.00 FACILITY REFUNp-S/CYN 0.00 50.00 SUPPLIES -DBC 9.00 640.02 FACILITY REFUND--M/HLT, 0.00 50.00 PRINT SVCS -BUS CARDS 0.00 92.65 CATCH BASIN CLEAN OUT 0.00 3,583.92 P & R COMM -4/24 0.00 45,00 FACILITY REFUND-PNTRA 0.00 200.00 PRINT SVCS-P/WKS 0.00 141.69 PRINT SVCS-P/WKS 0.00 157.83 PRINT SVCS -FINANCE 0.00 330.27 PRINT SVCS -P/0 0.00 348.80 0.00 978.59 PROF.SVCS-P & R COMM 0.00 350.00 PROF.SVCS-CNCL MTG 0.00 325.00 0.00 675.00 FINGERPRINT SVCS 0.00 160.00 CARPET MAINT-APR 0.00 550.00 CARPET MAINT-APR 0.00 1,860.00 CARPET MAINT-APR 0.00 900.00 0,00 3,310.00 MONTHLY MAINT-C/HALL 0.00 6,500.00 MONTHLY MAINT--DSC 0.00 12,250.83 MONTHLY MAINT-PARKS 0.00 735.17 0.00 19,486.00 FACILITY REFUND-PTRSN 0.00 50.00 RECREATION REFUND 0.00 50.00 TRANS -DAX CAMP JUN 0.00 8,432.52 LANDSCAPE MAINT-MAY 0.00 888.00 UNEMPLYMNT CHRGS-HR 0.00 1,015.00 LANDSCAPE MAINT-PARK 0.00 325.00 LANDSCAPE MAINT-#41 0.00 4,143.87 LANDSCAPE MAINT--#39 0.00 11,610.95 LANDSCAPE MAINT-#38 0.00 11,718.00 SUNGARD PENTAMATION INC PAGE NUMBER: 13 DATE: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUN➢/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT TOTAL, CHECK 0.00 27,797.82 10100 107919 05/14/14 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 SUPPLIES-P/WORKS 0.00 152.60 10100 107919 05/14/14 FOOTBUIL FOOTHILL BUILDING MATERI 0014440 SUPPLIES-?/WORKS 0.00 324.28 TOTAL CHECK 0.00 476.88 10100 107920 05/14/14 FRANCOLU LUIS FRANCO 001 FACILITY REFUND-DBC 0.00 350.00 10100 107921 05/14/14 CHRISTIA GARY CHRISTIANSON 001 FACILITY REFUND-DBC 0.00 550.00 10100 107922 05/14/14 GOLIVETE GO LIVE TECHNOLOGY INC 0014070 PROF.SVCS-C/VIEW PROJ 0.00 4,650.00 10100 107923 05/14/14 GONZGRAC GRACIELA GONZALEZ 001 RECREATION REFUND 0.00 100.00 10100 107924 05/14/14 GONZMICH MICHAEL, GONZALEZ 001 RECREATION REFUND 0.00 89"00 10100 107.925 05/14/14 GRANSCUS GRANICUS INC 5304070 COMP MAINT-I.T. 0.00 2,467.63 10100 107926 05/14/14 GRIMLEYS SANDRA GRIMLEY 001 RECREATION REFUND 0.00 102.00 10100 107927 05/14/14 HALVERSO LAURA HALVERSON 001 FACILITY REFUND-DSC 0.00 350.00 10100 107928 05/14/14 HDLCOREN HDL COREN & CONE 0014090 CONTRACT SVCS-2ND QTR 0.00 900.00 10100 107928 05/14/14 HDLCOREN HDL COREN & CONE 0014090 AUDIT SVCS--SALES TAX 0.00 4,711.65 TOTAL CHECK 0.00 5,611.65 10100 107929 05/14/14 HEILMANJ JAMES E HEILMAN 1255215 HIP PROD-MEANDERING 0.00 1,171.50 10100 107929 05/14/14 HEILMANJ JAMES E HEILMAN 1255215 HIP PROD-RITTER ST 0.00 1,611.00 10100 107929 05/14/14 HEILMANJ JAMES E HEILMAN 1255215 HTP PROG-KIOWA CREEK 0.00 478.50 TOTAL CHECK 0.00 3,261.00 10100 107930 05/14/14 HERNDONL LEW HERNDON 0015350 P & R COMM-4/24 0.00 45.00 10100 107931 05/14/14 HEWITTAO AON HEWITT 001 FACILITY REFUND-DSC 0.00 350.00 10100 107932 05/14/14 HOFFMANS 14OFFMAN SOUTHWEST CORP 0015554 MAINT-P/WORKS 0.00 561.00 10100 107933 05/14/14 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015340 SUPPLIES-PARKS 0.00 541.31 10100 107933 05/14/14 HOMEDEPO HOME DEPOT CREDIT SERVIC 0015350 SUPPLIES-CITY B/DAY 0.00 4.39 10100 107933 05/14/14 HOMEDEPC HOME DEPOT CREDIT SERVIC 0015350 SUPPLIES-RECREATION 0.00 82.95 10100 107933 05/14/14 HOMEDEPO HOME DEPOT CREDIT SERVIC 0014093 SUPPLIES-C/HALL 0.00 144.82 TOTAL CHECK 0.00 773.47 10100 107934 05/14/14 HSIEHKTM KIM HSIEH 0015350 P & R COMM-4/24 0.00 45.00 10100 107935 05/14/14 HUSZARRA RACHEL HUIZAR 001 FACILITY REFUND--S/CYN 0.00 50.00 10100 107936 05/14/14 IMPACTAB IMPACT ABSORBENTS INC 0015554 SUPPLIES-RD MAINT 0.00 1,221.02 10100 107937 05/14/14 LADATASE IRON MOUNTAIN INC 0014070 STORAGE-BACKUP TAPES 0.00 643.50 10100 107928 05-/14/14 KIMJANET JANET KSM 001 FACILITY REFUND-S/CYN 0.00 50.00 SUNGARD PENTAMATION INC DATE: 05/14/2014 CITY OF DIAMOND BAR TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck date between '20140501 00:00:00.000' and 120140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 PAGE NUMBER: 14 ACCTPA21 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 107939 05/14/14 KIMPAUL PAUL KIM 001 FACILITY REFUND-R/RGN 0.00 50.00 10100 107940 05/14/14 KWONKIDO KI DONG KWON 001 RECREATION REFUND 0.00 685.00 10100 107941 05/14/14 LANCESOL LANCE, SOLL & LUNGHARD L 0014050 PROF.SVCS-207.4 AUDIT 0.00 7,000.00 10100 107942 05/14/14 LAWSARA SARA LAW 001 FACILITY REFUND -DBC 0.00 100.00 10100 107943 05/14/14 LAWSONST STACIE LAWSON 001 RECREATION REFUND 0.00 52.00 10100 107944 05/14/14 DBDELI AGADA LEE 0014090 MTG SUPPLIES-TRNG 0.00 155.68 10100 107945 05/14/14 LEWISENG LEWIS ENGRAVING INC. 0014090 ENGRAVING SVCS -CLOCK 0.00 94.83 10100 107946 05/14/14 LOOMIS LOOMIS 0014090 COURIER SVCS -APR 14 0.00 838.86 10100 107947 05/14/14 LORENZOM MYRNA LORENZO 001 FACILITY REFUND -DEC 0.00 100.00 10100 107948 05/14/14 LACMTA LOS ANGELES COUNTY MTA 1125553 CITY SUBSIDY -MAY 14 0.00 539.65 10100 107948 05/14/14 LACMTA LOS ANGELES COUNTY MTA 1125553 MTA PASSES -MAY 14 0.00 1,980.65 TOTAL CHECK 0.00 2,520.50 10100 107949 05/14/14 LASHERIF LOS ANGELES COUNTY SHERI 1125553 TRANSIT SVCS -MAR 14 0.00 140.13 10100 107949 05/14/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CONTRACT SVCS -MAR 14 0.00 417,045.42 10100 107949 05/14/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 HELICOPTER SVCS -FEB 0.00 89.67 10100 107949 05/14/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 ST SWEEPING SVCS -MAR 0.00 603.53 10100 107949 05/14/14 LASHERIF LOS ANGELES COUNTY SHERI 0014411 CALVARY CHAPEL -MAR 0-00 8,607.56 TOTAL CHECK 0.00 426,486.31 10100 107950 05/14/14 MARCIALC CHRISTIE MARCTAL 001 FACILITY REFUND-PNTRA 0.00 100.00 10100 107951 05/14/14 GMGFNERA MC GENERAL CONTRACTORS 11255215 HIP PROG-CAPEN AVE 0.00 1,700.00 10100 107952 05/14/14 MCECORPO MCE CORPORATION 0015554 RIGHT OF WAY -MAY 14 0.00 1,656.93 10100 107952 05/14/14 MCECORPO MCE CORPORATION 0015554 STORM DRAIN MAINT-MAY 0.00 461.36 10100 107952 05/14/14 MCECORPO MCE CORPORATION 0015558 VEGETATION CNTRL-MAY 0.00 11,138.25 TOTAL CHECK 0.00 13,256.54 10100 107953 05/14/14 MERCURYD MERCURY DISPOSAL SYSTEMS 1155515 RECYCLING FEES 0.00 762.06 10100 107954 05/14/14 MOBILEIN MOBILE INDUSTRIAL SUPPLY 00153SO SUPPLIES -HELIUM 0.00 24.00 10100 107954 05/14/14 MOBILEIN MOBILE INDUSTRIAL SUPPLY 0015340 CYLINDER ARGON 0.00 8.00 TOTAL CHECK 0.00 32.00 10100 107955 05/14/14 OLILANGV VIVIAN OLILANG 001 FACILITY REFUND-R/RGN 0.00 50.00 10100 107956 05/14/14 OLYMPIC OLYMPIC STAFFING SERVICE OOlSS10 TEMP SVCS-P/WKS 0.00 158.8B 10100 107956 05/14/14 OLYMPIC OLYMPIC STAFFING SERVICE 0015510 TEMP SVCS-P/WORKS 0.00 158.88 TOTAL CHECK 0.00 317.76 10100 107957 05/14/14 ORKININC ORKIN PEST CONTROL INC 1385538 GOPHER CONTROL -DST 38 0.00 63.37 SUNGARD PENTAMATION INC PAGE NUMBER: 15 DATE: 05/14/2014 CITY OF DIAMOND PAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION------ SALES TAX AMOUNT 10100 107957 05/14/14 ORKININC ORKIN PEST CONTROL INC 0015340 PEST CONTROL-S/CYN 0.00 66.06 10100 107957 05/14/14 ORKININC ORKIN PEST CONTROL INC 0015340 PEST CONTROL-PANTERA 0.00 89.23 TOTAL CHECK 0.00 218.66 10100 107958 05/14/14 OWENSTED TED OWENS 0015350 P & R COMM-4/24 0.00 45.00 10100 107959 05/14/14 PAREKHNA NASREEN PAREKH 001 FACILITY REFUND-PTRSN 0.00 200.00 10100 107960 05/14/14 PRIORITY PRIORITY MAILING SYSTEMS 0014090 MAINT SVCS-POSTAGE 0.00 642.00 10100 107961 05/14/14 PSI PROTECTION ONE INC 0015340 ALARM SVCS-HERITAGE 0.00 16.13 10100 107961 05/14/14 PSI PROTECTION ONE INC 0014093 ALARM SVCS-CITY HALL 0.00 25.55 10100 107961 05/14/14 PSI PROTECTION ONE INC 0015340 ALARM SVCS-S/CYN PK 0.00 41.50 10100 107961 05/14/14 PSI PROTECTION ONE INC 0015333 ALARM SVCS-DBC 0.00 69.76 TOTAL CHECK 0.00 152.94 10100 107962 05/14/14 RFDICKSO R F DICKSON COMPANY INC 0015554 ST SWEEPING SVCS-APR 0.00 8,475.28 10100 107963 05/14/14 RENTELIS ELISA RENTERIA 001 FACILITY REFUND-PTRSN 0.00 50.00 10100 107964 05/14/14 RKACONSU RKA CONSULTING GROUP 0015551 CONSULTING SVCS-MAR 0.00 8,475.00 10100 107964 OS/14/14 RKACONSU RKA CONSULTING GROUP 0015510 FED FUNDING SVCS-MAR 0.00 522.50 10100 107964 05/14/14 RKACONSU RKA CONSULTING GROUP 0015510 FFD FUNDING SVCS-FEB 0.00 990.00 TOTAL CHECK 0.00 9,987.50 10100 107965 05/14/14 ROSERTOJ UDDY ROBERTO 001 FACILITY REFUND-DSC 0.00 499.90 10100 107966 05/14/14 RTCMFMOR RTC MEMORIAL MARKERS INC 0015333 TILE-DBC 0.00 135.63 10100 107967 05/14/14 SCSIGNS S C SIGNS & SUPPLIES LLC 0015554 SUPPLIES-RD MAINT 0.00 514.48 10100 107968 05/14/14 SGVCG SAN GA13RIEL VALLEY COUNC 0015551 TAG MTG-LIU/YOUNG 0.00 50.00 10100 107969 05/14/14 SANLUISH HEATHER SAN LUIS 001 FACILITY REFUND-HRTGE 0.00 50.00 10100 107970 05/14/14 SCHORRME SCHORR METALS INC 0015340 REPAIR-SKATE PARK 0.00 594.70 10100 107971 05/14/14 SCAQMD SO COAST AIR QUALITY MGT 0015551 CIVIL PENALTY-H/HARPS 0.00 1,000.00 10100 107971 05/14/14 SCAQMD SO COAST AIR QUALITY MGT 0014090 FACILITY RENTAL-MAY 0.00 2,101.25 TOTAL CHECK 0.00 3,101.25 10100 107972 05/14/14 SOTOGRAC GRACIE ALVAREZ SOTO 001 FACILITY REFUND-PTRSN 0.00 50.00 10100 107973 05/14/14 SPARKLET SPARKLETTS 0015340 EQ RENTAL-SYC CYN 0.00 12.00 10100 107973 05/14/14 SPARKLFT SPARKLETTS 0015340 ENERGY SURCHARGE 0.00 3.14 10100 107973 05/14/14 SPARKLET SPARKLETTS 0015340 SUPPLIES--WATER 0.00 39.96 10100 107973 05/14/14 SPARKLET SPARKLETTS 0014090 WATER SUPPLIES-C/HALL 0.00 231.70 10100 107973 05/14/14 SPARKLET SPARKLETTS 0014090 EQ RENTAL-C/HALL 0.00 10.75 TOTAL CHECK 0.00 297.55 10100 107974 05/14/14 STATEOFC STATE OF CALIFORNIA 0015551 MEMBERSHP RENEWAL 0.00 115.00 SUNGARD PENTAMATION INC PAGE NOMEER: 16 DATE: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION -----DESCRIPTION SALES TAX AMOUNT 10100 107975 05/14/14 SULLANDR ANDRE SULLIVAN 001 FACILITY REFUND-R/RGN 0.00 50.00 10100 107976 05/14/14 SUNROGFR ROGER SUN 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 107977 05/14/14 SUSTAINA SUSTAINABLE ENVIRONMENTA 1155515 WASTE HAULER MGMT-APR 0.00 1,430.00 10100 107977 05/14/14 SUSTAINA SUSTAINABLE ENVIRONMENTA 1155515 BEV CONTAINER-C/BTHDY 0.00 605.00 TOTAL CHECK 0.00 2,035.00 10100 107978 05/14/14 TAGARAOJ JOSHUA TAGARAO 001 FACILITY REFUND-HRTG 0.00 50.00 10100 107979 05/14/14 TAITDAVI DAVID TAIT 0015551 CONSULTING SVCS -APR 0.00. 3,134.59 10100 107980 05/14/14 TELEPACI TELEPACIFIC COMMUNICATIO 0014070 T-1 INTERNET SVCS -MAY 0.00 855.71 10100 107981 05/14/14 THECOMDY THE COMDYN GROUP INC 0014070 CONSULTING SVCS -5/2 0.00 1,959.60 10100 107982 05/14/14 ADELPHIA TIME.WARNER CABLE 0014070 INTERNET SVCS -DBC 0.00 94.14 10100 107982 05/14/14 ADELPHIA TIME WARNER CABLE 0014070 INTERNET SVCS-HERITG 0.00 189.95 10100 107982 05/14/14 ADELPHIA TIME WARNER CABLE 0014010 MODEM SVCS -COUNCIL 0.00 121.30 TOTAL CHECK 0.00 405.39 10100 107983 05/14/14 TRENCHPL TRENCH PLATE RENTAL CO 0015554 EQ RENTAL--DBE/STP CYN 0.00 225.00 10100 107984 05/14/14 TRICITIE TRI -CITIES POOL SERVICE 0015333 FOUNTAIN MAINT-DBC 0.00 160.00 10100 107985 05/14/14 TRINHANN ANNMARIE TRINH 001 FACILITY REFUND-S/CYN 0.00 50.00 10100 107986 05/14/14 VALLEYCR VALLEY CREST LANDSCAPE M 0015333 LANDSCAPE MAINT-DBC 0.00 5,645.47 10100 107986 05/14/14 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 LANDSCAPE MAINT-PARKS - 0.00 25,504.11 10100 107986 05/14/14 VALLEYCR VALLEY CREST LANDSCAPE M 0015340 ADDL MAINT-SUMMITRDG 0.00 221.42 TOTAL CHECK 0.00 31,371.00 10100 107987 05/14/14 VELLAIYA NARAYANASAMI VELLAIYAN 001 FACILITY REFUND -DBC 0.00 400.00 10100 107988 05/14/14 VERIZONC VERIZON CALIFORNIA 0015340 PH.SVCS-HERITAGE ALRM 0.00 56.53 10100 107988 05/14/14 VERIZONC VERIZON CALIFORNIA 0014030 PH.SVCS-CMGR FAX 0.00 82.86 10100 107988 05/14/14 VERIZONC VERIZON CALIFORNIA 0015340 PH.SVCS-HERITAGE FAX 0.00 90.66 10100 107988 05/14/14 VERIZONC VERIZON CALIFORNIA 0014093 PH.SVCS-C/HALL ALARM 0.00 148.59 10100 107988 05/14/14 VERIZONC.VERIZON CALIFORNIA 0014090 PH.SVCS-SRST CHI 0.00 154.73 TOTAL CHECK 0.00 533.37 10100 107989 05/14/14 VISIONIN VISION INTERNET PROVIDER 0014070 TECH SUPPORT-I.T. 0.00 2,555.45 10100 107990 05/14/14 WANGLINL LIN LIN WANG 001 FACILITY REFUND-HRTG 0.00 200.00 10100 107991 05/14/14 SIECKEWA WARREN SIECKE 0015510 TRFFC ENG SVCS-P/WKS 0.00 212.00 10100 107992 05/14/14 WAXIESAN WAXIE SANITARY SUPPLY 0015333 SUPPLIES -DBC 0.00 254.08 10100 '107993 05/14/14 XAVIERG XAVIERS FLORIST INC 0014090 FLORAL ARRNGMNTS 0.00 55D.45 10100 107994 05/7.4/14 BENESYST BENESYST 0014060 FLEX ADMIN SVCS -FEB 0.00 100. 00 SUNGARD PENTAMATICN INC PAGE NUMBER: 17 DATE: 05/14/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ------DESCRIPTION------ SALES TAX AMOUNT 10100 107994 05/14/14 BENESYST BENESYST 0014060 FLEX ADMIN SVCS -MAR 0.00 100.00 TOTAL CHECK 0.00 200.00 10100 107995 05/14/14 DOGDEALE DDG DEALERS INC 0015350 CONTRACT CLASS -SPRING 0.00 196.80 10100 107996 05/14/14 KATCHURN NICKOLAS KATCHUR 001 RECREATION REFUND 0.00 79.00 10100 107997 05/14/14 MARTDIAN DIANNE MARTINEZ 0015350 CONTRACT CLASS -SPRING 0.00 415.80 10100 107998 05/14/14 PRADONIC NICOLE PRADO 0015350 CONTRACT CLASS -SPRING 0.00 216.00 10100 107999 05/14/14 PYROSPEC PYRO SPECTACULARS INC 001 FIREWORK SHOW -7/4/14 0.00 7,000.00 10100 108000 05/14/14 ROSSCREA ROSS CREATIONS 001 DEP-SOUND SYS 7/4/14 0.00 700.00 10100 108001 05/14/14 SCMAF SCMAF 0015350 MTC-MCKITRICK/CRAWFRO 0.00 48.00 10100 108002 05/14/14 SCMAF SCMAF 0015350 2014 ENTRY FEES 0.00 100.00 10100 108003 05/14/14 SCMAF SCMAF 0015350 SCMAF REG-REC 0.00 18.00 10100 108004 05/14/14 SCM SCUTHERN CALIFORNIA MUNI 0014060 AD-H/R 0.00 75.00 10100 108005 05/14/14 THESAUCE THE SAUCE CREATIVE SERVI 0015350 SR SOFTBALL BANNER 0.00 212.55 10100 108006 05/14/14 WANGYIPI YI PING WANG 0015350 CONTRACT CLASS -SPRING 0.00 234.00 10100 108007 05/14/14 YAPALBER ALBERTO YAP 0015350 CONTRACT CLASS -SPRING 0.00 104.40 10100 108008 05/14/14 YOUNGREM YOUNG REMBRANDTS CORP 0015350 CONTRACT CLASS -SPRING 0.00 144.00 10100 14 -PP 10 05/08/14 PAYROLL PAYROLL TRANSFER 001 P/R TRANSFER-14/PP 10 0.00 157,8B6.42 10100 14 -PP 10 05/08/14 PAYROLL PAYROLL TRANSFER 112 P/R TRANSFER-14/PP 10 0.00 5,647.88 10100 14 -PP 10 05/08/14 PAYROLL PAYROLL TRANSFER 113 P/R TRANSFER-14/PP 10 0.00 6,815.97 10100 14 -PP 10 05/08/14 PAYROLL PAYROLL TRANSFER 115 P/R TRANSFER-14/PP 10 0.00 12,215.39 TOTAL CHECK 0.00 182,565.66 TOTAL CASH ACCOUNT 0.00 1,337,872.63 TOTAL FUND 0.00 1,337,872.63 SUNGARD PENTAMATI0N INC DATE: 05/14/2014 CITY OF DIAMOND BAR TIME: 16:48:36 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact.ck_date between '20140501 00:00:00.000' and '20140514 00:00:00.000' ACCOUNTING PERIOD: 11/14 FUND - 370 - PFA - DEBT SERVICE FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ------DESCRIPTION------ SALES TAX 10100 UNIONBKI 05/14/14 UNIONBAN UNION BANK OF CALIFORNIA 3704090 BOND PRINCIPAL 0.00 10100 .UNIONBK1 05/14/14 UNIONB.AN UNION BANK OF CALIFORNIA 3704090 BOND INTEREST 0.00 TOTAL CHECK 0.00 TOTAL CASH ACCOUNT 0.00 TOTAL FUND 0.00 TOTAL REPORT 0.00 PAGE NUMBER: 18 ACCTPA21 AMOUNT 350,000.00 244;453.13 594,453.13 594,453.13 594,453.13 1,932,325.76 CITY COUNCIL Agenda # 6 4 Meeting Date: May 20, 2014 AGENDA REPORT TO: Honorable Mayor and Membe s of the City Council VIA: James DeStefano, City M a r TITLE: APPROVAL OF THE FIRST AME DMENT TO THE CONSULTANT SERVICES AGREEMENT WITH THOMAS G. MATLOCK & SSOCIATES TO PROVIDE ARCHITECTURAL DESIGN SERVICES FOR A GENERATOR ENCLOSURE STRUCTURE AT CITY HALL IN AN AMOUNT NOT TO EXCEED $4,000 FOR A TOTAL CONTRACT AMOUNT OF $31,280. RECOMMENDATION: Approve, FISCAL IMPACT: This item is included in the Fiscal Year 2013-14 adopted budget and requires no additional appropriation. BACKGROUND 1 DISCUSSION: In January of this year, the City entered into an agreement with Thomas G. Matlock & Associates to provide architectural services necessary to construct an enclosure and complete associated electrical engineering for the City's emergency generator. Due to a number of factors, including the engineer's estimated construction cost of the initial enclosure concept coming in significantly higher than anticipated, the plans must be revised. These revisions will cause the total cost of the contract to exceed the previously authorized contract and contingency amount by no more than $4,000, Prepared by: g"— C Ryan clean, Deputy City Manager Attachments: First Amendment to Consultant Services Agreement FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT This First Amendment to Consultant Services Agreement (the "First Amendment") is made and entered into as of May 20, 2014, by and between the City of Diamond Bar, a municipal corporation ("City"), and Thomas G. Matlock & Associates, a California corporation (herein referred to as the "Consultant") with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of January 21, 2014, which is incorporated herein by this reference (the "Original Agreement"); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions of the Original Agreement. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Scope of Services. The Scope of Services, Exhibit "A" to the Original Agreement remains in effect. 3. Compensation. The total not -to -exceed compensation set forth in Section 3 of the Original Agreement was the sum of Twenty Seven Thousand Two Hundred Eighty Dollars ($27,280.00). Section 3 of the Original Agreement is hereby amended to provide for an increase of Four Thousand Dollars ($4,000.00) so that the total not -to -exceed compensation, as amended by this First Amendment shall not exceed Thirty -One Thousand Two Hundred Eighty Dollars ($31,280) without the prior authorization of the City. 4. Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned herein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, the Original Agreement and except as specifically amended hereby, the Original Agreement shall remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control. IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. ATTEST: CITY OF DIAMOND BAR By: Tommye Cribbins, City Clerk Carol Herrera, Mayor "CONSULTANT" Thomas G. Matlock Associates, Inc. 1614 E. Holt Blvd., Suite 106 Ontario, CA 91761 909-983-7777 Its APPROVED AS TO FORM: David DeBerry City Attorney CITY COUNCIL TO VIA: 111144 Honorable Mayor and Members of the City Council Agenda # 6.5 Meeting Date: May 20, 2014 AGENDA REPORT James DeStefano, City M a r t g APPROVE THE TRANSFER OF20,150 FROM THE GENERAL FUND TO THE AUTO EQUIPMENT REPLACEMENT FUND TO PUR HASE A 2015 F-450 FORD PICK-UP TRUCK FROM MC COY MILLS FORD IN THE AMOUNT NOT TO EXCEED $56,150. Recommendation: Approve, Financial Impact: Total cost of a 2015 Ford F-450 pick-up truck is $56,148.19. There is $36,000 available in the Auto Equipment Replacement Fund and $20,150 remaining from the DBC improvement project available to transfer for this purchase. Background: The vehicle currently in service by the Community Services Department that this purchase will replace is a 1999 Dodge Ram pick-up truck. Although the Dodge Ram has only 99,300 miles on it, the frame is bent. The approximate cost to repair the frame ranges from $1,000 to $1,500. There is also an intermittent electrical issue that disables the gauges and speedometer, and prevents the air conditioning from working. The current value of the truck, according to Kelley Blue Book, is $1,600. Discussion: The F-450 pick-up truck that staff proposes to purchase will have a diesel engine, Harbor Cargo master body and the power and towing capacity needed to haul the City's portable generator and equipment trailers up the hills of Diamond Bar to program sites. The Dodge Ram has limited towing capabilities. Written bids were received from three vendors for this purchase: McCoy Mills Ford $56,148.19 Downtown Ford Sales $56,386.07 Chino Hills Ford $62,324.00 The purchase of items in excess of $25,000 from a single vendor requires City Council approval, per the City's Purchasing Ordinance. Prep d "nd eviewed By: Reviewed By: sE- Dianna Honeywell Comunity Services Director Finance Director Attachments: Bid Proposal from McCoy Mills Ford McCoy Mills - Nobody Treat- Ford - You Better. RON DIENOS DATE: APRIL 7, 2014 FLEET MANAGER INVOICE #75792 700 W. Commonwealth Ave Fullerton, CA 92832 PHONE 714 526-5501 FAX 714 992-4744 `{ = CITY OF DIAMOND BAR 1 2015 FORD F 450 Sale Sub Total DOC AND LICENSE FEES SALES TAX RATE 9.00% TOTAL $41,997.00 Thank you for your business! Agenda # 6.6 Meeting Date: May 20, 2014 CITY COUNCIL `' �. ' AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City ManO TITLE: APPROVAL OF A CON RACT AMENDMENT WITH SUSTAINABLE ENVIRONMENTAL MANAGEMENT COMPANY (SEMCO) EXTENDING THE CONTRACT TERM THROUGH JUNE 30, 2016 AT A COST OF $88,000 FOR A TOTAL NOT -TO -EXCEED CONTRACT AMOUNT OF $214,500. RECOMMENDATION: Approve. FISCAL IMPACT: If approved, the two year contract extension will be fully funded using resources from the integrated Waste Management Fund and eligible grant funds, both of which do not impact the General Fund. BACKGROUND: SEMCO has provided technical assistance to the City's environmental services programs and solid waste franchise agreements since 2010. Staff has found SEMCO's overall performance and expertise to be a valuable component of the City's environmental services programs and managing the complexities of the two waste hauler franchise agreements. SEMCO's services to the City include: • Monitoring waste hauler franchise provisions to ensure compliance with contract/program requirements, waste stream diversion, recycling, and franchise, AB 939, street sweeping, and road maintenance fee payment formulas and schedules. • Review of waste hauler rate increase requests. • Review of quarterly and annual waste hauler performance reports. • Administration of Used Oil and Beverage Container Recycling Grants. • Other as needed environmental services and technical assistance. With the City's agreement with SEMCO expiring June 30, 2014, the parties have agreed to a two year contract extension expiring at the end of the 2015-16 fiscal year (June 30, 2016). If approved by the City Council, this extension will increase the contract amount by $88,000 over two years through FY 2015-16, resulting in a total not -to -exceed contract amount of $214,500. During the contract term, SEMCO has demonstrated a complete Knowledge of Diamond Bar's franchise requirements, fees, performance standards, diversion requirements and environmental programs. With this, it is recommended the City Council approve the amendment extending the current Professional Services Agreement through June 30, 2016. Prepared by: Anthony Santos Sr. Management Analyst Attachments: 1. Third Amendment to Agreement. 2. SEMCO Consulting Services Proposal. Reviewed by: &—a - R cLean Dep City Manager THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT ("Amendment") is executed as of , 2014 by and between the City of Diamond Bar, California, a municipal corporation ("City") and the Sustainable Environmental Management Company ("Consultant"), hereinafter together occasionally referred to as "the parties". RECITALS A. In September 2010, Consultant entered into a Professional Services Agreement ("Agreement") with the City to provide solid waste contract management services and other environmental services for a two-year period. B. The parties entered into a first amendment to the Agreement extending the tem of the Agreement from September of 2012 to September of 2013 and increasing the not to exceed amount to $82,500. C. The parties entered into a second amendment to the Agreement extending the term of the Agreement from September 2013 to June 30, 2014 at a not -to -exceed cost of $44,000, bringing the amended total not -to -exceed contract amount to $126,500. D. The parties desire to amend the Agreement to extend the term through June 30, 2016 at a not -to -exceed cost of $88,000, bringing the amended total not -to -exceed contract amount to $214,500. NOW THEREFORE, in consideration of the foregoing, City and Consultant hereby agree to amend the Agreement and the Second Amendment as follows: 1. Paragraph 2 is amended to read as follows: This contract shall take effect September 22, 2010 and shall continue until June 30, 2016 unless earlier terminated pursuant to the provisions herein, 2. Paragraph 3 is amended to read as follows: City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A" attached to the Agreement. Payment will only be made after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed $214,500. Except as set forth in this Amendment, all other terms and conditions set forth in the Agreement shall be and remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of the date and year first written above. ATTEST: By: City Clerk APPROVED AS TO FORM: City Attorney CITY OF DIAMOND BAR By: City Manager "CONSULTANT" By: Its: P1d110nti SEMCO April 29, 2014 Ryan McLean Deputy City Manager City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 SUBJECT: CONSULTING SERVICES PROPOSAL FOR HAULER MANAGEMENT, USED OIL GRANT, AND BEVERAGE CONTAINER RECYCLING GRANT - FY 14/15 & FY 15/16 Dear Mr. McLean, Thank you for the opportunity to extend our consulting services relationship with the City of Diamond Bar (City). Per the City's request, provided herein is our comprehensive proposal for all consulting services to be performed during the upcoming two fiscal years (FY 2014/2015 and FY 2015/2016). Sustainable Environmental Management Company (SEMCO) is pleased to continue assisting the City with hauler management activities, and the administration of CalRecycle grants. Our proposed tasks are described on the following pages, and organized into the following categories: I. Hauler Management II. Used Motor Oil Recycling Grant III. Beverage Container Recycling Grant I. HAULER MANAGEMENT The City oversees two waste hauler contracts (one with Waste Management, Inc., and the other with Valley Vista Services). 5EMCO will provide technical consulting services administering the waste hauler contracts, ensuring all contract requirements are met, and protecting the interests of the community. We will ensure that all required programs and services are implemented by the haulers, fees are accurately calculated and submitted to the City, and reporting requirements are strictly adhered to. The following is a listing of specific tasks and responsibilities to be accomplished by SEMCO in the areas of hauler management: • Review monthly, quarterly, and annual hauler reports. • Validate fee payments made to the City. • Validate tonnages reported to the City. • Calculate achieved diversion rates and recommend actions if necessary. • Review and validate rate increase requests. • Review and validate Waste Management's annual recycling rebate submittal. • Verify that vehicle and container requirements are met. • Attend hauler meetings. fl.;e,ry C. 6=& � 33= :514 P,n� ha--< 451.9 626 51.9626 z 49N 2806 covi.n9, ,a 91; 2 stmainabte-aim-Lam • Oversee and assist with public education efforts. • Perform a periodic review of customer resolution logs. • Perform any additional duties requested by the City. SEMCO is also available to accomplish any tasks indirectly related to hauler management. This may include filing of the City's AB939 annual report and/or participating in CalRecycle site visits. Consultant Costs The listed Hauler Management tasks (as well as any tasks indirectly related to hauler management) will require up to 300 labor hours per year, at a rate of $110 per hour. For each fiscal year, our not -to - exceed cost is $33,000. Our not -to -exceed cost for the proposed two year contract term is therefore $66,000. It. USED MOTOR OIL RECYCLING GRANT The City of Diamond Bar receives approximately $16,000 in used motor oil grant funding each year. The funding is issued by CalRecycle, and is intended for use in promoting the proper disposal of used motor oil and filters. The funding may also be dedicated toward storm water pollution prevention activities. SEMCO proposes to assist with the management and implementation of this grant program for the City. The following is a listing of specific tasks and responsibilities to be accomplished by SEMCO under the used motor oil recycling grant: • Completion and submittal of the annual grant application. • Grant accounting and budgeting. • Completion and submittal of the annual report, due to CalRecycle each August 15. • Implement public education program. • Assist with the purchase and availability of recycling kits. • Maintain contact with certified collection centers; provide technical assistance; obtain collection data. • Attend City events to promote environmental programs. • Complete certified collection center site visits, • Verify accuracy of information published through State, County, and City resources. • Respond to any additional requirements dictated by CalRecycle. • Perform any additional duties requested by the City. Consultant Costs The listed Used Motor Oil Recycling Grant tasks will require up to 50 labor hours per year, at a rate of $110 per hour. For each fiscal year, our not -to -exceed cost is $5,500. Our not -to -exceed cost for the proposed two year contract term is therefore $11,000. III. BEVERAGE CONTAINER RECYCLING GRANT The City of Diamond Bar receives approximately $16,000 in beverage container recycling grant funding each year. The funding is issued by CalRecycle, and is intended for use in promoting the recycling of CRV qualifying bottles and cans. The funding may also be dedicated toward litter abatement activities. SEMCO proposes to manage and implement this grant program for the City. The following is a listing of specific tasks and responsibilities to be accomplished by SEMCO under the beverage container recycling grant: • Completion and submittal of the annual grant application. • Grant accounting and budgeting. • Implement public education program. • Assist the City with its recycling container distribution program, targeting businesses and schools. • Assist schools with the establishment or enhancement of campus recycling programs. • Attend City events to promote environmental programs. • Recommend and/or assist with the purchase of recycled products and equipment. • Verify accuracy of information published through State, County, and City resources. • Respond to any additional requirements dictated by CalRecycle. • Perform any additional duties requested by the City. Consultant Costs The listed Beverage Container Recycling Grant tasks will require up to 50 labor hours per year, at a rate of $110 per hour. For each fiscal year, our not -to -exceed cost is $5,500. Our not -to -exceed cost for the proposed two year contract term is therefore $11,000. PROPOSED BUDGET Our proposed consulting cost for the tasks described in this proposal is $88,000, covering all services performed from July 1, 2014 through June 30, 2016. A breakdown of costs is as follows: I. Hauler Management $66,000 II, Used Motor Oil Recycling Grant $11,000 Ill. Beverage Container Recycling Grant $11,000 Total Not -to -Exceed $88,000 We appreciate the continued opportunity to provide our services to the City of Diamond Bar, and we hope this proposal meets with the City's approval. We look forward to an ongoing relationship with the City. Should you have any questions or require further details regarding this proposal, please do not hesitate to contact me at 626-332-7514. Sincerely, Sandy Costandi Managing Director Sustainable Environmental Management Co. CITY COUNCIL Agenda # 6.7 Meeting Date: 5/20/2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man r TITLE: APPROVAL BY THE CITY COON. 1L FOR AN EXPENDITURE OF $54,600 PAYABLE TO BERTOLINI HOSPITALITY AND DESIGN TO PURCHASE BANQUET CHAIRS FOR THE DIAMOND BAR CENTER RECOMMENDATION: Approve, FINANCIAL IMPACT: Funds for this purchase are included in the General Fund of the 2013114 fiscal year budget. BACKGROUNDIDISCUSSION: Staff has budgeted funds to replace the banquet chairs at the Diamond Bar Center this fiscal year. The chairs were originally purchased in March of 2004 and are showing a great deal of wear and tear. Staff has selected the same model as our current chair and a new fabric. Staff obtained three bids of which Bertolini Hospitality and Design is the lowest. Per the City's Purchasing Ordinance, a purchase from a single vendor in a fiscal year shall not exceed the City Manager's purchasing authority of $25,000 without prior approval from the City Council. Staff anticipates the expenditure of $54,582.84 to purchase the banquet chairs. Written bids were received from three vendors for this purchase: Bertolini Hospitality and Design $54,582.84 NRS $59,884.00 Corporate Business Interiors $71,327.52. PREPARED BY: Christy Murphey, Recreation Superintendent RE 'FI�E E BY: Bob ose Community Services Director REVIEWED BY: Dianna Honeywell Finance Director Attachment: Bid Proposal from Bertolini Hospitality and Design Pw RTO L) kANUFACTURED IN AMERICA WITH AMERICAN MADE PART'S i "01 kr 04 ANERICANECONOMIC F00TPRWT=504tAMERICAN FAMILIES BENEFIT FROM EACH CHAIR N aspar QTY&[7ESIGN WEPROOUCE, 0'y 'HANK YOU FOR KEEPING AMERICA WORKING! ' , „ fifTtYlti4Y0SIRSEF1t4aNEE0SY�f1131kA1111{ACiUPoNbfACSlT9A:IAIYRENCEBUAO,IENBESSE$&CFtN4aCAltF4Rhl+t i!1151 $0,00 13041 NORTON AUC - CHINO CAOf7lO - TOLL-FREE 800-647-1725, 00413-1393- FAX ti49-517•at25 0*t BILL TO: Quote a: 001-00-1003296 SHIP T0: City of Diamond Bar City of Diamond Bar Quote pato: 4130114quote $27.291,42 Expiration: 5131/2014 21825 E. Copley Dr. 21625 E. Copley Dr. Customnrtr; 8463 Diamond Bar, CA 91765 Diamond Bar, CA 91765 Purchase Order 0: Factory Rap. Jeff Sladla Agent#: 20 BILLING CONTACT; SHIPPING CONTACT: Pages of quote: Page 1 of 1 Murphey, Christy Murphey, Christy Phone: (909) 839,7074 Phone: (909) 839-7074 Fax: (909) 612-4580 Fax: (909) 612-4580 Email: CMurpheyrQDiamorrdBarCA.Gov Email: CMurphey@DiamondBarCA.Gov QTY ITEM CONFIGURATION DETAILS DETAIL UNIT EXTENDED 512 HSIB13 Titan ZM Banquet Slacker 77.00 98.25 49,280.00 Fabric: Hospitafity Selection: Momentum Current Pecan - Grade 18 $13.00 YOU SAVED Finish: Bronze Hammartone $1.50 CUSTOMER $1,024.00 Clear Glides APPROVAL ON THIS IT£MI Retractable Gangers 4'00 Additional Details -2_00 Additional Details (Crypton Incase Fabric Upgrade - 2.75 Performance Finish) 4 X61121, Five Wheel Conference Chair Dolly 190.00 189.00 796.00 CUSTOMER APPROVAL ORDERS OF $30,000+ REQUIRE A SIGNATURE BY A BERTOLINI EXECUTIVE STAFF MEMBER TO FINALIZE QUOTE: ISPECIAL NOTES SUBTOTAL; $50,075.00 ABOUT ADJUSTMENTS, FREIG1rt & DISCOUNTS STATED TERMS:SOY, Deposit and 50% Before Shipment ESTIMATED LEADTIME: 05.08 Weeks LEAO TIMES ARE ONLY ESTIMATED & MAY VARY DEPENDING ONFABRICa PRODUCTION TIME CUSTOMER INSTRUCTIONS Your order will not begin production until your deposit check has been received at ourfactory. Your cancelled check from your bank Wit be verification that your check has bean processed. Inittal each Item above, 61911 this quote, the attached Terms and Condlifons a11d return R to TJ$ with a copy of youf checkvlafaxto(909)617-3186. Ahcefaxing,mail your signed quote Wlih your check to: SERTOLINI INC„ 13941 NORTON AVE, UNIT A, CHINO CA 91740 ORDER AUTHORIZATION TAXES . 9.00 %: $4,506.B4 1 FREIGHT: $0.00 FREIGHT TAXES- 0.00 % $0,00 TOTAL: (USD) $54582,84 ! DUE NOW: $27,291.42 REMAINING BALANCE: $27.291,42 By srgoing We quote, I agree Ihoi the items specified on the quote are correct 4n avery. Way. t also adTmvw edgo that I have read end agree to the order Terms and Conditiors of VenoMi Ino (Revision CHRO40BIO)_ If you do not have a oopyof this docymani, call your factory represenlalivo cera Copy, When app4cab!e, the sales lax rate above is an estimate, rale Es delerminod at the time of shipment. Please refer to Terms and Con0lons for the CANCELLATION and CHANGE ORDFR POLICY and all charges and fees associated therewith. AUTHOMIa 4MTOafR MNAnlee Agenda 4 6.8 Meeting Date: May 20, 2014 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: APPROPRIATE WASTE HAULEtFUNDS (STREET PAVEMENT IMPACT FEES) IN THE AMOUNT OF $101,869 AND PROP C FUNDS IN THE AMOUNT OF $14,675 FROM FY2012-2013 CAPITAL IMPROVEMENT PROGRAM (CIP), AND PROP A EXCHANGE FUNDS IN THE AMOUNT OF $280,000 ! THE CIP BUDGET YEAR 2013-2014; APPROVE RESOLUTION 2014 -XX APPROVING PLANS AND SPECIFICATIONS .•i AND ESTABLISHING PROJECT PAYMENT ACCOUNT; AWARD . • , CONTRACT NORTH,RESIDENTIAL/COLLECTOR AREA 2 (BOUNDED BY GRAND AVE. TO THE i CORPORATE rP11ri- O THE WEST, SOUTH)DIAMOND BAR BLVD. TO THE EAST AND PATHFINDER TO THE AND ARTERIAL ZO(DIAMOND BAR BLVD. SUNSET CROSSING ROAD AND • BREA CANYON CUT-OFF BETWEEN THE CITY LIMIT AND DIAMOND BAR BLVD.) ROAD MAINTENANCE PROJECT TO HARDY & HARPER, INC. IN THE AMOUNT OF $1,797,000; AND AUTHORIZE A CONTINGENCY AMOUNT OF $134,775 (7.5% OF THE TOTAL CONTRACT) FOR CONTRACT ►,NGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION Nj$1,931,775. RECOMMENDATION: Appropriate, approve, and award. As part of the FY 2013-2014 Capital, Improvement Program, $675,885 of Gas Tax Funds, $703,271 of Measure R Funds, $120,,844 of Hauler Fees, and $230,000 of Prop C Funds were budgeted for the Residential/Collector Area 2 and Zone 1 Road Maintenance Project for !tal allocation of $1,730,000 o design, r r administration ! construction. To date .!!::! .t $128,282 has been rb.- r,. for design an1. construction administration services. There is approximately $1,601,718 remaining in the current budget. As shown in the table below, an appropriation of $101,869 of Hauler Fee savings and $14,675 of Prop C savings from FY2012-2013 CIP Budget and a new allocation of $230,000 from Prop A Exchange funds will be required to fully fund the project, This will create a surplus of $66,487 .•- ,i the project. Gas Tax revenues have been decreasing over the last two fiscal years creating the need for the General Fund to backfill the shortages of gas tax funds in the Public Works Maintenance Operating Budget in an effort to maintain the existing levels of maintenance activities throughout the City on public roads and sidewalks. In anticipation of additional decreases, staff is proposing to unallocate gas tax funds in the amount of $66,487 from FY 20!13-2014 CIP Budget which will be proposed/incorporated in the FY2014-20115 Public Works Maintenance Operating Budget to relieve the general funds allocated. FY13-14 CIP Proj,#'s 01414 & 23914 Budget Encumbrance Total Residential/Collector Area 2 Arterial Zone 1 $ $ 1,500,000.00 230,000.00 $ $ 1,500,000.00 1,730,000.00 Onward Design & CM Contract $ 119,333.00 $ 1,610,667.00 Onward Contingency (7.5%) Hardy & Harper Contract $ $ 8,949.00 1,797,000-00 $ 1,601,718.00 (195,282.00) Hardy & Harper Contingency (7.5%) 134,775.00 (330,057.00) FY 12-13Area 1B Hauler Fee Savings $ 101,869.00 $ (228,188,00) FY 12-13 Zone 7 Prop C Savings $ 14,675.00 $ (213,513.00) Prop A Exchange $ 280,000.00 $ 66,487.00 Gas Tax Return $ 66,487.00 $ The contingency amount for Onward and Hardy & Harper in the total amount of $134,775 will only be used in the event of unforeseen circumstances that will warrant a contract change order. The City's project team has a solid track record of keeping project costs within the original contract award without having to use the contingency. In the event that this project continues that record and the contingency is not used $134,775 in funds will be returned to the respective fund balances at the end of the FY1 4-15. BACKGROUND/DISCUSSION: The Residential/Collector Area 2 and Arterial Zone 1 Road Maintenance Project is the third year of the residential seven-year slurry sealloverlay program and first year of the arterial seven-year slurry seal/overlay program. Due to budget constraints, Residential Area 1 was broken into subsections of Area 1A and 1B creating a lag in the overall seven-year schedule by one year. If more funding sources become available, staff will attempt to catch up by performing two residential areas in one year in the near future. The City's arterial roadways will all be in sufficient condition after the completion of Zone 1. Staff proposes to re-evaluate the needs of the arterial roadways during the Pavement Management System update in FY14-15. This will allow staff to redefine the arterial zones 2 to assure the most fiscally prudent approach in maintaining the City's arterial roadway network. With the completion of the updated Pavement Management System in 2012, several streets including cul-de-sacs and knuckles within Area 2 were identified to be in very poor pavement conditions. Due to these poor pavement conditions, using slurry seal will not be an effective pavement maintenance treatment. Therefore, the majority of the residential and collector roadway segments will receive a chip seal treatment in addition to the normal slu,rry treatment which, when combined is referred to as a "cape seal". The remaining roadway segments will receive an edge grind and AC overlay treatment. These treatments will extend the life of the pavement for up to 10 years. The cape seal treatment consists of a thin layer of emulsion placed over existing pavement followed by a layer of aggregate applied over the emulsion and an application of slurry seal over the aggregates, In addition to the residential and collector roadways, the City will perform preventive maintenance treatment on Diamond Bar Blvd. between Sunset Crossing Road and Golden Springs Drive as well as Brea Canyon Cut-off between the City Limit and Diamond Bar Blvd. Only the western half of Brea Canyon Cut-off will be completed since the eastern half was completed in 2009 prior to the annexation of the western half of the roadway. A preventive maintenance program combining slurry and localized removal and reconstruction, have the advantage of preventing deterioration of the roadways by sealing cracks and conducting rehabilitation in localized areas of the roadway. With the completion of the plans and specifications, the project was advertised for bids on April 16, 2014, On May 8, 2014, eight (8) bids were received. Hardy and Harper, Inc. submitted the lowest base bids in the amount of $1,797,000. The bids received were as follows: Company Bid Amount 1, Hardy & Harper $1,797,000.00 2. All American Asphalt $1,829,000.00 3. Copp Contracting $1,851,806.75 4. RJ Noble $1,941,958,00 5. Sully -Miller Contracting Co. $1,955,000.00 6. Sequel Contractors $1,973,855.00 7. Palp, Inc. dba Excel Paving Co. $2,028,018.00 8. Shawnan $2,134,237,00 The engineer's estimate was $1,800,000. Staff has verified the contractor state license for Hardy & Harper, Inc. to be valid. The project schedule is tentatively set as follows: Award of Contract May 20, 2014 Notice to Proceed June 9, 2014 Start of Construction June 23, 2013 Completion of Construction August 26, 2014 PREPARED BY: Kimberly M. Young, Senior Civil Engineer RZA-0 I M.— Director of Public Works F - i I " M I F No pol May 12, 2:014 Dianna Honeywell Finance Director 1 0 0 � illiii � il 111� � 11i Iiiiiii i � � - 1 11511 � I � 11 1 •111 IN i i ii i lIr■ In EXHIBIT "A" Coltywide Resi'denti"al Slurry Seal Program = r, 11.8 17-18 ME 7 16.4 13-19 rfsyriv�tffllml Arterial Zone 1 AGR-EEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Hardy & Varner, Inca hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR Hardy & Harper, Inc, and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Residential/Collector Area 2 and Arterial Zone l in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL, SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Residential/Collector Area 2 and Arterial Zone 1 in the City of Diamond Bar, The work to be performed in accordance with the plans and specifications, dated .pril 2014 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer, 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated April 30, 2014 together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within forty-five (45) working days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred $500.00 dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 5. INSURANCE: The CON'T'RACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a, Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the Mate of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3740 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and 1 will comply with such provisions before commencing the performance of work of this contract," b. for all operations of the CONTRACTOR or any sub -contractor in. performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 2 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) blame as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss udder the policy, 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a. registered letter." S) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional. insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days` written notice thereof given to City by registered mail. C. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and. b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. f. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self- insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the ]Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 6e PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is rewired to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR. and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY; CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the wort{ required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 4 10, CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. however, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreernent because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. PAYMENT FUND: A City Council resolution established a Project Payment Account, encumbered money in the current budget, and assigned that money to the Project Payment Account, which is the sole source of funds available for payment of the contract sum. set forth in Section 3 of this Agreement. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR will not be entitled to payment. The availability of money in this fund, and City's ability to draw from this fund, are conditions precedent to City's obligation to make payments to CONTRACTOR. 12. TERMINATION; This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such tennination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. M. Date TITLE CITY OF DIAMOND BAR, CALIFORNIA By: Carol Herrera, MAYOR Date ATTEST: By: TOMMYE CRIBBINS, CITY CLERK Date O •1 9 I Emergency Phone at which CONTRACTOR can be reached at any time 19 • 0 11lwe David DeBerry, CITY ATTORNEY Date h 8111111111111111 211111 SECTION 1: The City Council finds and declares as follows: A. The City retained Onward Engineering ("Consultant") as the engineer to design and prepare the plans for Residential/Collector Area 2 and Arterial Zone 1 Project; B. The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin, C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed, D. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E, The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current � � 11!��%:I� 1 �� MEM go iiii I Fle r-loject rayllielit Ib UIC SVC' V,T TAftas aTallave, Tot Ule Contract Sum, as defined in the Contract Document administering the Project. wx��10 I - I 117�- lk SECTION 5: This Resolution will become effective immediately upon adoption. -*ASSED, APPROVED, AND ADOPTED this 20th day of May, 2014. Carol Herrera, Mayor 'Tommye A. Cribbins, City Clerk I VIA: James DeStefano, City I Agenda # 7.1 Meeting Date: May 20, 2014 the City Council TITLE: Second Reading and Public He�ring of Ordinance No. 05(2014): Amending Title 15 of the Diamond Bapal Code to adopt by reference, Title 32, Fire Code, of the Los Angeles County Code, as amended which constitutes an amended version of the California Fire Code, 2013 Edition. Approve for Second Reading by Title only, waive full reading of Ordinance No. 05(2014) and adopt. j4FIT �021 U On May 6, 2014, staff introduced the Fire Code adoption ordinance for first reading.' The City Council voted 5-0 to approve the first reading. Pursuant to Government Code Sections 50022.3 and 6066, public notices were advertised twice in theSan Gabriel Valley Tribune ?nd the Inland Valley Daily Bulletin on May 9, 2014 and May 16, 2014. These notices must be published prior to the second reading and public hearing. The base code adopted through the State of California is the California Fire Code. The Los Angeles County Fire Department is the agency having jurisdiction for fire related issues in the City of Diamond Bar. The County amends the California Fire Code to address local climatic, topographical, and geologic conditions as required per the Health and Safety Code Sections 13869.7, 17922, 17958, 17958.5 and 17958.7, and adopts it as part of the Los Angeles County Fire Code. The City ®, must adopt these local amendments by ordinance so - The Los Angeles County Fire Department previously provided the City with an older version of the Los Angeles County local findings. Prior to the first reading, the correct version was provided to the City Council with clarification provided in a cover memorandum. These revised findings are incorporated in attachment 2. that the Fire Department and City can enforce the Los Angeles County Fire Code; failure tt do so compels the City and Fire Department to enforce only the provisions set forth in tha.- unamended California Fire Code. Further specific information on Fire Code amendments and adoption background is contained in the May 6, 2:014 staff report for reference. [00] The Fire Department and City Attorney have received and reviewed the proposed California Build'ing Code amendments, and find them to be acceptable in form and content, Ineld Pursuant to the California Government Code 50022.3 and 6066, a public hearing notice was published twice in the Inland Valley Daily Bulletin and the San Gabriel Valley Tribune on May 9, 2014 and May 16, 2014. 90EGM ® R 1 0 of 0 anagameja ' Ryan McLean Deputy City Manager Greg Gubman •it 1 . May 6, 2014 Staff Report 2. Draft Ordinance No. 05 (2014) and Findings 3. County/Fire Protection District Fire Code Summary of Major Changes 2013 FIRE CODE UPDATE SECOND READING Page 2 UTFIR TIl NOW Agenda # Meeting Date. M M_6 , 2014 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City 1a%•r 3(3( (9 TITLE: First Reading of Ordinance No. XX (2014) amending Bar Municipal Code to adopt by reference, Titl- • _ geles County Code, as amended which constitutes the California Fire Code, 2013 Edition. 'itle 15 of the Diamond Fire Code, of the Los an amended version of Introduce first reading by title only and waive full reading of Ordinance No. 05 (2013), and set second reading and public hearing for May 20, 2014. The City Council previously adopted the 2010 California Fire Code on December 7, 2010. Typically, every three years, the State of California (State) reviews various Model Building Codes and adopts the most current California Building Standards Codes printed by the International Code Council (ICC) as mandated by State Health and Safety Code Section 17958. Additionally, the California Health and Safety Code Section 13869.7 requires a Fire Protection District to obtain governing body approval from a member city or county including approving express terms (findings) that support the need for more restrictive building standards compared to those adopted by the California State Fire Marshal and that those more restrictive building standards are needed based on local climatic, geological, or topographical conditions of that city or county. After adopting the 2012 ICC codes, along with California amendments, the State published the 2013 California Building Standards Codes in July of last year. The 2013 California Building and Fire Codes became effective on January 1, 2014. Local agencies may modif� the State codes to enact more restrictive building standards as needed to protect the public health, welfare and wellbeing due to local climatic, geological, or topographical conditions, Cities are automatically subject to the State codes unless and until 'more restrictive local amendments are adopted. The Los Angeles County Fire Department is the authority having jurisdiction in the City of Diamond Bar, and. has historically developed the City's Fire Code. rhe County Fire Department makes all amendments to the State Fire Code which must go through the County Board of Supervisors before being heard by the City. Unfortunately, due to delays in review and scheduling by Los Angeles County, the amendments were not heard by the County Board of Supervisors until March 25, 2014 and are not effective in the unincorporated areas of the County until April 27, 2014. As a result, the City of Diamond Bar had to delay this adoption until this meeting. Zll "091`;oro-TIT-ri R --E VIEW The proposed ordinance amends Title 16 of the Diamond Bar Municipal Code incorporatin the new California Fire Code with Los Angeles County Amendments. The Los Angele County Amendments are reasonably necessary because of, local climatic, geological o topographical conditions. The most significant technical changes listed in the attache "County/Fire Protection District Fire Code -Summary of Major Changes", and a few example are higghted below. I The amendments provide for review of "traffic calming devices" by the Fire Department. Speed humps are typical traffic calmi , ng devices on private access roads that could cause delay in Fire Department response time, and therefore require Fire Department review and approval before they may be installed. With the proliferation of solar panel installations, there is potential that live electrical wiring on roofs may occur in the event of a fire. An electrical disconnect would allow safe ventilation or access to the roof for Fire personnel where the wiring may not be visible to firefighters. Other modifications include, regulations for items such as open flame cooking devices, as well as general updating of how Fire Department can regulate special events, The adoption of the California Fire Code 2013 edition will aid the Fire Marshal in administrative, organizational and enforcement rules and regulations for the technical codes which regulate the site preparation and construction, alteration, moving, demolition, repair, use and occupancy of buildings, structures and building service equipment within the Cit r y. The Fire Department and City Attorney have received and reviewed the proposed California Building Code amendments, and find them to be acceptable in form and content. Or, -01A 010,11 19ffm r-:ursuant to the California Government Code 50022.3, a public hearing notice will be ,tublished twice in the Inland Valley Daily Bulletin and the San Gabriel Valley Tribune tetween the date of this meeting and the public hearing on May 20, 2014. SEMEW I -, I q a # .0 1--immmaji . mam 93zm� 110-711II&M O"ITIM M� Greg Gubman Community Development Director 1. Draft.Ordinance No. XX (2014) and Findings 2, County/Fire Protection District Fire Code Summary of Major Changes M � ,� . � i �, �, , � � � � r (i) California Government Code Section 50022.1 et seq,, authorizes the City of Diamond Bar to adopt by reference the 2013 California Fire Code as set forth in the California Code of Regulations, Title 24, part 9. (ii) Pursuant to the California Health and Safety Code Sections 13869.7, 17922, 17958, 17958.5 and 17958.7, the City may make modifications to the Title 24 building standards and requirements that it deems reasonably necessary to protect the health, welfare and safety of the citizens of Diamond Bar because of local climatic, geological, or topographical conditions, (iii) At least one copy of each of the codes and standards identified in this Ordinance and certified as full, true and correct copies thereof by the City Clerk of the City of Diamond Bar have been filed in the office of the City Clerk in accordance with the provisions of California Government Code Section 50022.6. 'iv) The City adopted for first reading this Ordinance on May 6, 2014, at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the codes and standards identified in this Ordinance as amended' herein. (v) Pursuant to California Government Code Section 6066, the City published notice of the public hearing on May 9, 2014 and May 16, 2014 for the hearing set forth in the item below. (vi) The City held a public hearing on May 20, 2014, at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the codes and standards identified in this Ordinance as amended herein, (vii) Any and all legal prerequisites relating to the adoption of this Ordinance have occurred. NOW, THEREFORE, the City Council of the City of Diarnond Bar does hereby find, *!etermine and ordain as follows: This Council does expressly find and determine that the modifications to the Title 24 iiuilding standards set forth herein are reasonably necessary to protect the health, welfare ,.-,nd safety of the citizens of Diamond Bar because of the following local climatic, geological *r topographic conditions. 11) The hillsides in Diamond Bar are composed of Puen'te Formation, and similar weak geological materials, while neighboring flatland areas are composed of more stable fill and alluvial materials. These materials may be naturally unstable or weak in terms of physical support. These highly expansive soil conditions are vulnerable to earth movement as well as unpredictable seismic response of buildings. The unpredictable response from prior seismic events including Chino Hills, Northridge, and the Whittier earthquakes have demonstrated the need for greater quality control to ensure against poor seismic performance of multi -story structures. (2) The City experiences diverse temperatures, which promote$ expansion and contraction of the soil. This condition is very damaging to expansive type soil. (3) Because of the above-described climatic and geological conditions, the City of Diamond Bar requires special engineering to support habitable structures within the unstable soil areas and requires additional measures to be taken in connection with excavation and grading activities. (4) The City is located in a seismically active area and is in close proximity to various active faults including the Chino, Sierra Madre, Cucamonga, Whittier, San Jacinto and Raymond Faults It is reasonably foreseeable that an earthquake would render the City particularly vulnerable to devastation. (5) The City has extensive hillside topography, unstable geology, watershed areas, expansive soils, and underground streams. In addition, the regional climate alternates between extended periods of drought and brief periods of rainfall. For these reasons, the City is susceptible to flood conditions. (6) Because of the above-described geological conditions within the City, and the substantial amount of freeway, railroad, and flood control facilities throughout the community, the City, in the event of an earthquake, may be unable to dispatch an adequate number of fire personnel and apparatus to suppress fires and conduct rescue operations. Moreover, the conditions within Diamond Bar likewise occur in surrounding communities, hereby rendering mutual aid assistance problematic, at (7) Due to the City's topography, numerous hillside fire hazard areas are located with its boundaries. i (8) Climatic conditions within the community render it extremely likely that, in the ev: of seasonal high winds and earthquake occurring, the County Fire Departm would be unable to suppress numerous fires occurring throughout the community.1 2 (9) Located throughout the City, as well as in the surrounding communities, are numerous concentrations of structures which have roofs constructed of thinly cut pieces of wood, otherwise known as untreated shakes, as well as untreated wood shingles. These untreated wood shakes and shingles are extremely combustible in nature. (10) The City is located in an area climatically classified as "arid" and prone to winds of high velocity. Moreover, due to the and nature of the area, the weather during the windy periods tends to be very warm and dry. The dry weather conditions present a significant threat of wild fire to the City's undeveloped hillsides, wildlands, and nearby homes and highly populated areas. The potential for rapid spread of even small fires create a need for increased levels of fire protection. (111) Sound transmission controls are necessary t•p• esidents from excessi\M noise generated by multiple nearby freeway interchanges and large arterial street among other sources. I 12) Local climate makes pool ownership desirable. Children often reside in clocc proximity to swimming pools, making pool barriers necessary. This need increased due to potential delays in emergency rescue response resulting from t location of hillside residences and traffic congestion. I The Council does hereby further expressly find and determine that the amendments ts the Title 24 building standards, set forth herein, are appropriate given the specific local climatic, geological or topographic conditions set forth above. Chapter 16.00 of the City of Diamond Bar City Code is amended to read, in words and figures, as follows: mmwu�fm+ s r • � rm Except as hereinafter provided, Title 32, Fire Code, of the Los Angeles County Code, as amended and in effect on April 27, 2014, which constitutes an, amended version of the California Fire Code, 2013 Edition (Part 9 of Title 24 of the California Code of Regulations), Chapters 1 through 80, Appendix B, BB, C, CC, and K, and excluding all other appendices of the 2013 Edition of the California Fire Code with errata, and adopting and incorporating herein by reference into Title 32 of the Los Angeles County Code, the 2012 Edition of the International Fire Code, Chapters 1 through 7, Chapters 9 and 10, Chapters 20 through 36, Chapters 50 through 55, Chapters 57 through 67, and Chapter 80, is hereby adopted by reference and shall constitute and may be cited as the Fire Code of the City of Diamond Bar. 9 In the event of any conflict between provisions of the California Fire Code, 2013 Edition, International Fire Code 2012 Edition, Title 32 of the Los Angeles County Fire Code, or any amendment to the Fire Code contained in the City of Diamond Bar Municipal Code, the provision contained in the later listed document shall control. A copy of Title 32 of the Los Angeles County Fire Code, along with a copy of the California Fire Code, 2013 Edition, and the International Fire Code 2012 Edition has been deposited in the office of the city clerk and shall be at all times maintained by the city clerk for use and examination by the public. Section 16.00.020. - Amendments Notwithstanding the provisions of section 16.00.010, the Fire Code is amended as follows: ,a) Every person who violates, or who fails to comply with any of the requirements of, any provision of the fire code, this chapter or chapter 16.04, or any provision of any permit or license granted hereunder, or any rule, regulation or policy promulgated pursuant hereto, is guilty of a misdemeanor and shall be punishable as provided in section 1.04.010 of the Municipal Code, unless such violation is otherwise declared to be an infraction by section 16.00.050 of this chapter. Each such violation is a separate offense for each and every day during any portion of which such violation is committed. (b) Every violation determined to be an infraction hereunder is punishable in such manner and to such extent as is provided by section 1.04.020 of the Municipa' Code. (c) For the purposes of this section a forfeiture of bail shall be equivalent to a conviction. Any person who personally or through another willfully, negligently, or in violation of law sets a fire, allows a fire to be set, or allows a fire kindled or attended by such person to escape from his or her control, allows any hazardous material to be handled, stored or transported in a manner not in accordance with nationally recognized standards, allows any hazardous material to escape from his or her control, neglects to properly comply with any written notice of the chief, or willfully or negligently allows the continuation of a violation of the fire code and amendments thereto is liable for the expense of fighting the fire or for the expenses incurred during a hazardous materials incident, and such expense shall be a charge against that person. Such charge shall constitute a debt of such person and is collectible by the E public agency incurring such expenses in the same manner as in the case of ar obligation under a contract, expressed or implied. :1 1 ii I remm, ming rmN• I Section 11 Offense 1303.1--303.9 JjAsphalt kettles 1304.1.1.2 IFW—aste material combustibles 1304.1,2 P-getation 304.2 Combustible waste rubbish—storage Fire -fighting water source markers 305.2 Hot ashes and spontaneous ignition sources 1310.4 JFRemova o smoking" sign 1315.3.2.1 -storage under - Fo—bstructing access roadway 1505.1 I "M 1411ifffil Mal 1507.5.4-- 507.5.5 z "Mrs M-111111111101 1507.5.6 roll's 1INTIP1 Fire -fighting water source markers _11dentification--private fire hydrant • FP—rivate fire hydrant caps or plugs 1906.1--906.10 JEIectncal extension cords F912.7 j1dentification--Fire department connection Signs --above ground water control valves FLocks--above ground water control valves 1 •iIdentification--above ground water control valves 1906.1--906.10 IFire extinguishers F912.7 j1dentification--Fire department connection 912.8 11007.9 IM, z "Mrs M-111111111101 11008.1 R 1— 12003.2 JFNo Smoking" signs within aircraft hangers �PA,tir.z, IFire extinguisher --dry cleaning plant No smoking signs --dry cleaning plant JVTelding warning signs ON E, 190MV11101i - I a 111iffir, M. M� I'Dip tank covers Section 17 Offense 12406.5 IFM—a'intenance--powder coating 12407.1 yog 24U5.2 MIMarkinqs--compressed qases i I Wil a, 1P No smoking" sign Sources of ignition (organic peroxides) 18 , &IIIIII to MINI ff.-ToM IRubbish containers--marin,a 12803.3.1.1 fire extinguishers --marinas 13103.12.6.1 Fire department access --motion picture MIMarkinqs--compressed qases i I Wil a, 1P No smoking" sign egetation removal �Fo-pen flame device --boat or marina IRubbish containers--marin,a 13604.4 1 fire extinguishers --marinas 4811.9 Fire department access --motion picture production locations 4811.12 Blocked or obstructed fire hydrants and appliances 15003.5 IHazardous materials signage 15003.7.1 5004.11 005.3.8 Combustible materials clearance --hazardous -materials use MIMarkinqs--compressed qases i I Wil a, 1P No smoking" sign 6"WIT-1 11 111111momm =I' A 6107.3 �Combustible material clearance LPG Combustible . I I'Auto wrecking yards --fire apparatus access i SECTION 11: Any inconsistencies between the Fire Code as adopted by this Ordinance, and the 2013 Fire Code as set forth in Part 9, of Title 24 of the California Code of Regulations, are changes, modifications, amendments, additions or deletions thereto authorized by California Health and Safety Sections 17958.5 and 17958.7. SECTION 12: To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Diamond Bar Municipal Code, these provisions shall be construed as continuations of those provisions and not as new enactments. SECTION 13., If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Ordinance or any part thereof or exhibit thereto. The City Council of the City of Diamond Bar hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid. SECTION 14,: This ord,inance shall be effective upon adoption and shall become operative on the 19th day of June 2014. Carol Herrera, Mayor 1, TOMMYE CRIBBIN S, City Clerk of the City of Diamond Bar, do hereby certify that ,© foregoing Ordinance was introduced at a reg�ular meeting of the © Council of the ©y of Diamond Bar held on the 6th day of May, 2014, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the \o day of May 2014, by the following vote: Tommye Cribbins, City Clerk City of Diamond Bar M6 [oil " I. -I MIKE= SECTION 275. Findings in Support of Adoption of More Restrictive Buildilng Standards. The provisions of this ordinance contain various changes, modifications, and additions to the 2013 California Fire Code. Some of those changes are administrative in nature, in that they do not constitute changes or modifications to requirements contained in the building standards adopted by the State Fire Marshall and published in the California Building Standards Code. Pursuant to Health and Safety Code sections 17958.5, 17958.7, and 189415, the Board of Supervisors hereby expressly finds and determines that all of the changes and modifications to requirements contained in the building standards published in the California Building Standards Code, contained in this ordinance, which are not administrative in nature, are reasonably necessary because of local climatic, geological, or topographical conditions in the County of Los Angeles and in the Consolidated Fire Protection District of Los Angeles County. This expressed finding is supported and based upon the following more specific determinations - CLIMATIC - The County of Los Angeles is located in an area subject to climatic conditions with long periods of low humidity and hot weather, combined with unpredictable seasonal high winds (Santa Ana wind conditions), resulting in increased exposure to fire risk. This combination of events creates an environment that is conducive to rapidly spreading fires. Control of such fires requires rapid response. With the time that is required to deal with potential obstacles from the wind, such as fallen trees, street lights, and utility poles, in addition to the time required to climb 75 feet vertically up flights of stairs, the ability to respond rapidly is negatively impacted. Additionally, there is a significant increase in the amount of wind at 60 feet above the ground- Use of aerial -type fire fighting apparatus above this height would place rescue personnel at increased risk of injury. High winds will also cause burning embers to become airborne resulting in the rapid spread of a fire to nearby structures. Immediate containment of a fire is the only method by which it can be controlled during high wind conditions. In high fire severity zones, a unique combination of low humidity, strong winds, and dry vegetation exists. GEOLOGICAL, - The County of Los Angeles is located in the middle of the seismically active area identified as Seismic Zone 4. The viability of the public water system would be questionable at best after a major seismic event. Tall buildings would become vulnerable to uncontrolled fires due to a lack of available water and an inability to pump sufficient quantities of any available water to floors above the 55 -foot level. A J severe seismic event has the potential to negatively impact any rescue or fire suppression activities because it is likely to create significant physical obstacles and logistical challenges. With the probability of strong aftershocks, there exists a need to provide increased protection for anyone on upper floors. Geological conditions created by the numerous faults will result in increased fire danger to structures, delayed fire department response, and unique rescue challenges. Seismic events of sufficient magnitude will cause substantial damage to structures. These damages are likely to be accompanied by a substantial number of fires that may exceed the fire department suppression capabilities. Accordingly, built-in fire suppression systems provide the only adequate measure to mitigate the potential hazards from and damage caused by such fires. M11111111 E13M= Filli'lilli ii III, IM :iltmi "I'll Will 11111 �* llgili�� MOTMEIM 111 11 MINI I I I Ii Fill iiiiii! I I IT 11 1 11 . . . . . IS se 111 Ill 11 lifill I NYMPH 11 1 1 mi% IIIIIiiii ection Local Condition Explanation of Fin iiia s 3153.2.1 — Climatic Prevents storage of combustible materials under Storage under stairways to help prevent fire in stairways from stairways preventing safe exit in event of fire. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. 316.6.1— Climatic, Imposes additional requirements for the grounding of Structures Geological, and construction under high-voltage transmission lines in Topographical order to protect property, the public, and firefighters responding to emergencies. Necessary due to Los Angeles County's unique climate and topography to reduce risk of fire, to reduce the possibility of fires being causes by downed high-voltage transmission lines, to minimize the spreading of fires that may begin under transmission lines, and to protect firefighters responding to emergencies under transmission lines. Further necessary because risk of fire is increased due -to the prevalence of earthquakes in Los Angeles County. 317 — Rooftop Climatic and Provides various design and location requirements for gardens and Topographical roof gardens and landscaped roofs for residential and landscaped commercial structures. Necessary due to roofs. Los Angeles County's unique climate and topography to reduce risk of fire, to reduce the possibility of fires being causes by rooftop vegetation, to minimize the spreading of fires, and to protect firefighters responding, to emergencies by ensuring that the integrity of the roof is not compromised by a garden or landscaping. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County_ 326.7 — Fire Climatic, Local amendment to require fire safety measures protection Geological, and including but not limited to water supply, firebreaks, facilities - Topographical posting of fire watchers, access roads, restriction of required activities during high fire hazard and other conditions to maintain reasonable fire safety. Necessary due to Los Angeles County's unique climate and topography to reduce risk of fire, to reduce the possibility of Section local Condition Explanation of Findings wildland fires spreading to structures, and to minimize impacts of fire. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 326.12.2— Climatic and Local amendment to reduce the threat of fires by Chimneys Topographical requiring spark arrestors on chimneys that is necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize impacts of fire. Such spark arrestors reduce the likelihood of embers exiting a chimney and igniting a fire. 326.14— Climatic and Local amendment requiring clearance of roadways to Roadway Topographical provide adequate access for firefighting apparatus, to clearance create defensible space for fire operations, and to reduce the possibility of wildland fires spreading to structures. Necessary due to Los Angeles County's unique climate and topography. 503.1.2— Climatic, provides for additional access requirements Additional Geological, and necessary because of terrain, climate, or ocher factors access Topographical that limit access. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 503.2.1— Climatic, Requires unobstructed clearance to sky on fire Dimensions Geological, and apparatus access roads with exception for protected Topographical tree species. Necessary to prevent obstruction of access roads by tree limbs or other obstructions and thus allow for quick response times to fires and other emergencies. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the esti � LOCal Condition d a pnICS s. pin Los Angeles County.. prevalence of earthquakes 503.2.5— Climatic, Provides for more stringent width, turning radius, and Dead -ends Geological, and grade specifications for access roads to ensure Topographical access for fire apparatus. Necessary due to unique climatic and topographical conditions that increase the risk of fires. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 503.4— Climatic, Adds speed bumps and speed humps to list of Obstruction of Geological, and prohibited obstructions to fire apparatus access fire apparatus Topographical roads. Speed bumps and speed humps reduce access roads response times to fires and other emergencies because fire apparatus have to slow down to pass over them or drive around thein. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 503.4.1— Climatic, requires fire code official approval to install traffic Traffic -calming Geological, and calming devices such as speed bumps and speed devices Topographical humps. Such devices can reduce response times to fires and other emergencies. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones This section is necessary because the risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 503.7 — Fire Climatic, requires fire apparatus access roads in recreational apparatus Geological, and vehicle, mobile home, manufactured housing, sales access roads Topographical lots, and storage lots. Necessary to ensure adequate in recreational water supply and access to such locations due to the vehicle, mobile unique climatic and topographical conditions that home, manu- increase the risk of fires in fire hazard severity zones. factored Further r ee a?cea. I i__I ecaa the ,rich of firm is Section Local Condition ' lan ti f Findings housing, sales increased due to the prevalence of earthquakes in lots, and Los Angeles County. storage lots 503.7.1 — Fire Climatic, requires additional fire apparatus access roads in apparatus Geological, and mobilehome parks and special occupancy parks. access roads Topographical Necessary to ensure adequate water supply and in rnobilehome access to such locations due to the unique climatic parks and and topographical conditions that increase the risk of special fires in fire hazard severity zones. Further necessary occupancy because risk of fire is increased due to the parks prevalence of earthquakes in Los Angeles County. 504.5 — Roof Climatic, Provides various design and location requirements for top barriers Geological, and solar photovoltaic systems installed on roofs of and parapets Topographical buildings for residential and commercial structures.. Access and spacing requirements ensure firefighter access to the roof, provide access pathways to specific areas of the roof, provide for venting cut-out. areas, and to provide emergency egress from the roof. Necessary because of increased danger of fire in Los Arigles County due to climatic and topographical conditions. 507.5.1.2— Climatic, Requires a draft hydrant for swimming pools and Pool draft Geological, and spas located in the fire hazard severity zone in order system in fire Topographical to provide a source of water to fight fires. Necessary hazard because of unique climatic and topographical severity zones conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 507.5.10 — Climatic, Provides posting of sign to notify fire department of Draft system Geological, and draft hydrant for swimming pools and spas in fire identification Topographical hazard severity zone. Necessary because of unique sign climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the Sectioh L6cal. n-edition Explanatloh of . in in , prevalence of earthquakes in Los Angeles County_ 901.6.3.1 — Climatic, Provides signage requirements for water control Above-ground Geological, and valves in order to facilitate fire fighter identification water control Topographical and use of said valves in an emergency. Necessary valve signs because of unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 901.6.3.4— Climatic, Provides clearance requirements for water control Clear space Geological, and valves in order to facilitate fire fighter identification around above.. Topographical and use of said valves in an emergency. Necessary ground water because of unique climatic and topographical control valve conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Las Angeles County. 903.2.11.3 -- Climatic and Provides an additional level of protection to Geological occupancies in case of a fire by requiring ristallation Building over of automatic fire sprinklers. Necessary because of three stories in large number of buildings over three stories in height Los Angeles County that increases the risk of fire due to damage or collapse of buildings due to the increased prevalence of earthquakes in Los Angeles County. 903.2.11.7 -- Climatic, Provides an additional level of protection to Occupancies in. Geological, and occupancies in case of a fire by requiring installation Fire Hazard Topographical of automatic fire sprinklers.. Necessary because of Severity Zones unique climatic and topographical conditions that and in the increase the risk of catastrophic fires in fire hazard Malibu- Santa severity zones and due to the topography that Monica reduces response times to fires. Further necessary Mountains or because risk of fire is increased due to the Sari Gabriel prevalence of earthquakes in Los Angeles County. Southface areas SL-Ction Local, Condition Explanation of Findings 903.4.2— Climatic and requires installation of exterior fire alarm visual Alarms Geolo'g'ical device. 'visual alarms are necessary to warn beth disabled and non -disabled persons. Necessary because of increased likelihood of fires due to climatic conditions. Further necessary because risk of fire is increased due to the prevalence of earthquakes in the County. 903-7— Climatic and Requires installation of devices for the automatic fire Buildings four Geological sprinkler system within an exit stairway enclosure. or more stories Necessary because of increased likelihood of fires due to climatic conditions. Further necessary because risk of fire is increased due to the prevalence of earthquakes in the County. 905.2.1— Climatic Construction and installation requirements for Class I Class I standpipes to ensure adequate fire protection standpipes; systems and water supply due to fires in Los Angeles 905P2.1.1, County's hot and windy climate. 905.2.1 P21 905.2.1.3 905.4— Climatic Installation/Regulation of Fire Protection System to Location of ensure proper location of hose connection to control Class I fires in Los Angeles County's hot and windy'climate. standpipe hose connections 905.5.3— Climatic Installation and regulation of interior wet standpipes Class II to ensure adequate fire .protection system due to fires System 1 1.12- in Los Angeles County's hot and windy climate.. inch hose 905.6.1— Climatic Local amendment regarding installation and Protection regulation of Fire Protection System to ensure proper location of hose connection to control fires. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. ecti nL , 0 -al ,Condition E x la' na 'idh of Findings -_ 905.6.1.1- Climatic Size requirements for Class III standpipes to ensure Size adequate fire protection system. Necessary because of increased danger of fire it Los Angeles County due to hot and windy conditions. 905.9 - Riser Climatic Additional requirements to fire protection system for shutoff valve testing, maintenance and operation. Necessary supervision because of increased danger of fire in Los Angeles and drain County due to hot and windy conditions. 905.12- Climatic Requires installation and other guidelines related to Basement pipe inlets for fire protection systems in basements. inlets, Necessary because of increased danger of fire in 905.12.1, Los Angeles County due to hot and windy conditions. 905.12.2, 905.12.3, 905.12.4 910.2.1.1- Climatic and Requires smoke and heat removal for basement level Group -2 geological parking garages. Necessary to increase ability of fire fighters to respond to fires in parking garages. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions and the prevalence of earthquakes in Las Angeles County. 910.4- Climatic Requirements for mechanical smoke exhaust in Mechanical buildings. Necessary because of increased danger of smoke fire in Los Angeles County due to hot and windy exhaust conditions. 912.2.1- Climatic, Requires fire department connections to be located Visible location Topographical, within 150 feet of a public fire hydrant and at a safe Geological distance from the building_ Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. Further necessary because the risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. Section Local Condition Explanatioh -f Findings 912.7— Climatic, Requires red paint on fire department connections Identification Topographical subject to rust or corrosion in order to identify them to firefighters and protect from the elements. Necessary because of increased danger of fire in Los Angeles County dire to hot and windy conditions. 912.8— Climatic, Requires breakable caps or plugs for fire hose Breakable Topographical couplings to protect them from the elements and to caps or plugs ensure easy access to the fire department connection during fires. Necessary because of increased danger of fire in Las Angeles County due to hot and windy conditions. 914.9.1— Climatic Requires spray booths to have automatic fire Spray booths sprinkler system protection under specified conditions. Necessary because of 'increased danger of fire in Los Angeles County due to hot and windy conditions. Further necessary because the risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 1007.9.1— Climatic, Requirements for signage warning against elevator Signage for Geological, and use in an emergency. Necessary to ensure proper high-rise Topographical notice and evacuation in case of fire or other buildings emergency. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. Further necessary because risk of fire and need for evacuation is increased due to the prevalence of earthquakes in Los Angeles County. 1103.2— Climatic and Adopts International Fire Code requirements for radio Emergency Geological coverage in existing buildings. Necessary to increase' Responder fire and life safety and increase ability of fire fighters Radio to rescue people trapped in buildings during an Coverage in emergency and to communication between fire Existing fighters when responding to fire and life safety buildings emergencies. Necessary because of the prevalence of earthquakes in Los Angeles County and the risk of fires due to the climate in Los Angeles County. 6cti n Local Condition Explanation of Findings,,', 1104 — Beans Climatic and Adopts International Fire Code requirements of egress for Geological regarding egress requirements for existing buildings. exist€ng. Necessary to increase fire and life safety and to buildings minimize fire danger from hazardous materials. Necessary because risk of fire and spillage of hazardous materials is increased due to the prevalence of earthquakes in Los Angeles County. 1104.6.7— Climatic and Adopts requirement to beep fire escapes clear and Maintenance Geological unobstructed to allow for safe evacuation of buildings in event of fire or other life safety emergency. Necessary to increase fire and fife safety in evacuations because of the prevalence of earthquakes in Los ,Angeles County and the risk of fires due to the climate in Los Angeles County. 1105.1 —Tire Climatic, Requirement for fire access roads for tire storage Storage Yards Topographical, yards to enable fire apparatus to gain access to fight and Geological fires. Necessary to increase fire and life safety and to minimize risk of fire spreading beyond storage areas. Necessary because risk of fire due to climate and topography in Los Angeles County and due to the prevalence of earthquakes in Los Angeles County. 2007.9— Climatic and Provides for additional public safety Helistops for Topographical evacuation/landing area on high-rise buildings. high rise Necessary due to large number of high-rise buildings in Los Angeles County and difficulty in evacuating high-rise buildings in case of fire or other emergency. 2007.10— Climatic and Provides for requirements for helistops in fire hazard Helistops in Topographical severity zones to enable helicopters and associated Fire Hazard water tenders and support equipment to safely Severity operate to conduct operations to combat fres in those Zones; areas. Necessary because of increased danger of 1107.10.1 fire in Los Angeles County due to hot and windy Surface conditions and topography that hinders the ability for fire apparatus to gain access to remote portions of the County. Section Local Condition Explanation of Findings 2007.10.2— Climatic; Requires a hydrant next to helistops in fire hazard Hydrant Topographical severity zones to enable helicopters to fill their tanks to facilitate water drops on wildland fires in those areas. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions and topography that hinders the ability for fire apparatus to gain access to remote portions of the County - 2007.10.3— Climatic; Adopts requirements for fire apparatus access to Access Topographical helistops in fire hazard severity zones to enable support equipment and apparatus associated with helicopter operations to combat fires in those areas. Necessary because of increased danger of fire in the county due to hot and windy conditions and topography that hinders the ability for fire apparatus to gain access to remote portions of the County. 2404.4 — Fire Climatic Provides for spray booths to be equipped with protection automatic fire sprinklers. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. 2503, 2504, Climatic and Provides requirements for fruit and crop ripening 2505,, 2500, Geological operations to prevent ignition of ethylene gas and 2507 — Fruit reduce risk of fire and explosion. Necessary because and crop of increased danger of fire in Los Angeles County due ripening to hot and windy conditions and to reduce risk of fires and explosion from earthquakes. 2810— Climatic Provides requirements for the safe storage of Storage of combustible pallets to reduce risk of fire. Necessary combustible because of increased danger of fire in Los Angeles idle pallets County due to hot and windy conditions. 3104.21— Climatic and Increased clearance requirements for combustible Combustible Topographic vegetation near tents and membrane structures. vegetation Necessary to increase fire and life safety around such structures and to create defensible space. Necessary because of fire risk due to climate and unique Section. LocalCondition lr�at� rt of Finding-' topography of Los Angeles County. Table 3206.2 Climatic and Provides for increased separation for aisles. Geological Necessary because of unique climatic conditions that increase the risk of fires. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 3206.7.1— Climatic Requires installation of smoke and heat vents. Vents Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. 3208.2.2— Climatic Provides for effectiveness of sprinkler systems by Racks with prohibiting solid shelves, which would restrict water solid shelving from extinguishing fire on shelves. Necessary because of increased danger of fire in Los. Angeles County due to climatic conditions. 3505.9— Geological Requires protective devices to be installed on fuel ack..fIasIII gas and oxygen Iines to increase safety and reduce prevention risk of explosion and fire. Necessary because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 4907.1— Climatic and Local amendment providing that defensible space General Topographical requirements shall also comply with Chapter 3 of this code_ Necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize impacts of fire in Fire Hazard Severity Zone. 5003.11.3.8 — Climatic and Creates requirements for floors in buildings where Floors Geological hazardous materials are used or stored. Necessary to increase fire and life safety and to minimize fire danger from hazardous materials. Necessary because risk of fire and spillage of hazardous materials is increased due to the prevalence of earthquakes in Los Angeles County. 5704.2.8.3 — Geological Requires secondary containment of flammable and Secondary combustible line dric that are necessary fn inr•rcn4no n firm ..',..... v..... 4iA't &U' Vl �en.Jv Ill— Section ��idExplanation Localn n of Findings containment and life safety and to prevent fires involving flammable and combustible liquids from spreading. Necessary because risk of leaks or tank failure is increased doe to the prevalence of earthquakes in Los Angeles County. 5704.2.8.16.1 Climatic and Requires foam deluge system. Necessary because — System Geological of increased danger of fire in Los Angeles County due requirements to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 5704.2.9.1.1 — Geological and Requires all above -ground tanks exceeding 1,500 Required foam Climatic square feet of liquid surface area used for the storage fire protection of Class l or Class II flammable liquids to be provided systems with foam fire protection. Necessary because of increased danger of fire in Los Angeles County due to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 5704.2.9.6.1.3 Geological and Provides for additional spacing between tanks to — Location of Climatic reduce fire danger and help prevent fire from tanks for spreading to adjacent tanks. Necessary because of boilover liquids increased danger of fire in Los Angeles County due to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 5704.3.7.6 — Geological and Construction and fire access requirements for liquid. Construction Climatic storage rooms. Necessary because of increased danger of fire in Los Angeles County due to climatic conditions and because risk of explosion or container failure is increased due to the prevalence of earthquakes in Los Angeles County. 5706.5.1.1 — Geological and Provides increased distances for bulk transfer and Climatic process transfer operations so that they are farther Location away from the public and other buildings. Necessary because of increased danger of fire in Los Angeles Section 166211 Condition xpl nati n of Findings.., County due to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County.. 5706.5.1.19 — Geological and Glass 1, 11, or III liquids shall be transferred from a Liquid transfer Climatic tank vehicle or tank car only into an approved atmospheric tank or approved portable tank. Necessary because of increased danger of fire in Los Angeles County due to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 6104.4— Geological and Requirements for LP gas storage tank distances. Multiple Climatic Necessary because of increaseddanger off re in container Los Angeles o7ntY due iu climatic, COndlLio s and installation because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County 8104 — fire Climatic and Creates requirements for fire access roads and apparatus Topographical storage requirements ror tire storage in automobile access roads; wrecking yards. Necessary to enable fire apparatus 8106— and fire fighters to gain access to fight fires and housekeeping; respond to emergencies. Necessary because risk of 8108 tires fire due to climate and topography in Las Angeles County. APPENDIX B Topographical Provides for increased fire -flaw to allow for more Section and Climatic water to be available to fight fires. Necessary B105.1 — One- because of increased danger of fire in Los Angeles family County due to climatic and topographical conditions. dwellings APPENDIX B Topographical Provides for increased fire -flow to allow for more Section and Climatic water to be available to fight fires. [Necessary 105.1.1 — because of increased danger of fire in Two-family Los Angeles County due to climatic and topographical dwellings conditions. JAPPEiNDLA B I Topographical Provides for increased fire -flow to allow for more Section Local Condition Explanation of Findings Section and Climatic water to be available to fight fires. Necessary S105.2 — because of increased danger of fire in Los Angeles Buildings other County due to climatic and topographical conditions. than one -and two-family dwellings APPENDIX B Topographical Provides for increased fire -flog at mobile home parks Section and Climatic in fiery Nigh Fire Lazard Severity Zones to allow for 5105.3 — more water to be available to fight fires. Necessary Mobile horde because of increased danger of fire in Los ,Angeles parks County die to climatic and topographical conditions. APPENDIX S Topographical Provides for increased fire -flow for subdivisions of Section and Climatic land to allow for more water to be available to fight 5105.4 — Land fires. Necessary because of increased danger of fire subdivision in Los Angeles County due to climatic and projects topographical conditions. APPENDIX C, Topographical Provides for hydrant spacing on streets to ensure Section and Climatic hydrants are accessible to firefighters. Necessary C102.2 — because of increased danger of fire in Los Angeles Location on County due to climatic and topographical conditions. street APPENDIX C, Topographical Provides for hydrant spacing to ensure that water is Section and Climatic available to fight fires. Necessary because of C105.2 -- One- increased danger of fire in Los Angeles County due to family dwelling climatic and topographical conditions. APPENDIX C, Topographical Provides for hydrant spacing for cul-de-sacs to Section and Climatic ensure that there is adequate water supply available 0105.2.1 — to fight fires. Necessary because of increased Cul-de-sac danger of fire in the County due to climatic and hydrant topographical conditions. location APPENDIX C, Topographical Provides for hydrant spacing for buildings other than Section and Climatic single family dwellings to ensure that there is C105.2.2 - adequate water supply available to fight fires. Buildings other Necessary because of increased danger of fire in the nt itir� 1nrt 6f Fit7 S than one- County due to climatic and topographical conditions. family dwelling ' units APPENDIX C, Topographical Provides requirements for on-site hydrants to ensure Section C10 - and Climatic that there is adequate water supply available to fight On-site fires. Necessary because of increased danger of fire hydrants in Los Angeles County due to climatic and topographical conditions. APPENDIX K, Topographical, Provides various design and location requirements for Section K103 Geographic, and temporary haunted houses, ghost walks, and similar — General Climatic amusement uses where the means of egress are not Requirements apparent due to decorative materials confusing sounds and or visual effects. Necessary because of S tU- increased d nigeg of fire ice+ Los A.-..-...�.les County vaW lamer t.0'1 fire d.l t LVe� P1,11'w.��G6G+J Rr.,lJu� lEy dui fl..� climatic and topographical conditions and the prevalence of earthquakes in Las Angeles County. e" County/Fire Protection District Fire Code Summary of Major Changes I NO, Changes from 2011 Los Angeles County Fire Code to the 2014 Los Angelet Co: ode include - The proposed 2014, Los Angeles County Fire Code is based on the 2013 California (CA) Fire Code, additional adoption of sections and chapters of the 2012 International Fire Code (IFC) that are not part of the CA Fire Code,numerous Fire Department authored amendments that have been brought forward from previous Fire Code editions, and several new amendments. Unlike last code cycle, the State Fire Marshal (SFM) did not adopt IFC fire apparatus access requirements of Section 503. This section must be adopted locally in order to be enforceable. The SFM did not adopt Section 503 because of the State Attorney General's opinion that fire apparatus access roads are not a building standard, and therefore, they should not be part of the CA Title 24, Building Standards Code, Traffic calming devices that affect fire apparatus access roads now require approval by the fire code official, This requirement was by local amendment last code cycle. This requirement is now based on adoption of IFC model code language. Similar to Section 503, this requirement was not adopted by the State. Photovoltaic systems, roof gardens, and landscaped roofs access for firefighter requirements are now based on new model code language which was adopted by the State. Los Angeles County Fire proposes minor amendments and the following firefighter safety amendment: 605.11.2.1 Remote electrical disconnect. Photovoltaic circuits shall be equipped with a means for remote electrical disconnect located downstream from the photovoltaic array at the point where the photovoltaic circuit first enters the structure, or at another approved location. The manual control to operate the remote electrical disconnect shall be located within five feet of the building's main electrical panel. The remote electrical disconnect shall be listed and meet the reguirements of the California Electrical Code, 1, Photovoltaic circuits contained in rigid or electrical metallic tubing running between the array combiner box and the main electrical panel which are entirely exterior to the building need not be equipped with a means of remot- ! o disconnect other than the disconnects intrinsic to the ustern. 1 MOM - WEtTAWO interior of the building when installed a minimum of 18" below the roof assembly when measured parallel to the surface of the roof. Deleted ban for open flame cooking devices on com�bustible balconies or within 10 feet of combustible construction at multi-resi�dential buildings due to problemat enforcement of this requirement. If there is a fire hazard because of a cooking issue on a combustible balcony, it can be addressed with other sections of the code, rather than needing an all-out ban of such conditions. SFIM does not adopt this section either. I Ndded new amendment to prohibit high voltage transmission power line over the required fire apparatus access roads that face the buildi:ng's exterior walls for new buildings. The restricted area is termed area of firefighting operations. Added prohibition to use or release floating luminaries due to ignition concerns4t wildfire areas and structures. Allowed use only by fire code permit. Added Department policy of fire flow water supply requirements directly into the fire code: 507.2 Type of water supply. A water supply shall consist of reservoirs, pressure tanks, elevated tanks, water mains or other fixed systems capable of providing the required fire flow. Where facilities, buildings, or portions of buildings are hereafter constructed or moved into or within the jurisdiction and are located within a water utility service area and pressure zone, fire flow water supply shall be provided directly from a water utility's water system. The use of a private water storage system for fire flow water supply purposes shall be approved by the fire code official. IRIZIN W_ 11011111 mills a 0 1 U Rewrote Appendix M Fire Hazard Severity Zones. Made other administrative and editorial changes. Many sections of the existing fire code were renumbered and/or deleted and re -added to correspond to the International Fire Cod�e/State Fire Code section numbering scheme. CITY COUNCIL Agenda # 8.1 ( a Meeting Date: _May 20, 2414 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: ADOPT RESOLUTION 2014 -XX — RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPRO ING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2014 AND ENDING JUNE 30, 2015, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH RECOMMENDATION: Approve and adopt incorporating amendments, if any, made at this meeting. FINANCIAL IMPACT: The City: Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $25,759,805 with appropriations of $24,434,177. This results in an increase of $1,325,628 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $2,125,002. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $17,778,894. If approved the FY14-15 Municipal Budget anticipates an ending General Fund reserves of $16,979,519 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $9,943,624 and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: Each year the City Manager prepares and submits a draft municipal budget for review and adoption. This year the draft budget was presented to the City Council during a study session held on May 6, 2014. In FY 2013-14 the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. The FY 2014-15 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $1,325,628. The economy is expected to continue to improve during FY 2014-15. Revenues will continue to grow at a modest rate during FY 2014-15. If the effect of "one time" revenues is removed, General Fund resources are expected to increase 2.8% over the current year's anticipated revenues. Using FY 13- 14 mid -year levels as a baseline, FY 14-15 expenditures were maintained at those levels wherever possible to account for the modest growth in revenue. FY 14-15 General Fund expenditures are projected to increase 4.2%. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. Continued use of innovative methods to deliver City services at the lowest possible costs along with prudent resource management will allow the City of Diamond Bar to maintain the outstanding service levels provided to the residents and business operators within the existing resources.of the attached FY 2014-15 budget. Items of Note Included in the Budget: GENERALFUND Resources The draft FY14-15 General Fund Budget estimates resources for the fiscal year in the amount of $25,759,805. Budgeted revenues for FY 2014-15 are expected to be up about $231,000 (0.9%) from FY 2013-14 projected revenues. As mentioned above, the City collected "one-time" revenues related to the sale of property commonly known as "Site D". If these one-time revenues related to the sale and development fees are taken out, revenues are projected to grow 2.8% over anticipated FY 13-14 revenue and 8.5% over FY 12-13 final figures. Property Taxes — Property tax revenues are estimated at $4,182,000, slightly higher than projected FY 13-14 levels. The growth in secured property taxes for FY 14-15 cannot exceed 2% under Proposition 13. The FY 14-15 projections assume a 1.75% growth in secured property taxes based upon the rebounding real estate values and home sales in the Los Angeles Area. Other Taxes and Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to the continuing recovery in the local economy, projected FY 13-14 estimates were increased at mid -year and the final numbers are tracking approximately 3.0% over FY 12-13 final figures. State Subventions -- There is an estimated increase of $62,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees. From Other Agencies — This category includes $337,500 to be received from the City of Industry for the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted revenue source used for public transportation. These funds will be exchanged for General Fund dollars which are discretionary funds. Fines & Forfeitures — There is an estimated increase of $8,500 primarily due to an anticipated increase in parking citation revenue. Current Service Charges — Estimated resources in this category are up $1.7 million over FY 13-14 projections to $2.8 million. This category reflects planning, building, engineering and recreation fees. The increase is due primarily to the anticipated collection of developer fees related to the Willow Heights housing project. Use of Money & Property — There is an estimated decrease of $2.3 million due to the recognition of one time proceeds from the sale of the Site D property in FY 13-14 Cost Reimbursements — During FY 14-15, staff anticipates recovering approximately $185;000 in legal fees that have been paid during the last couple of years which were attributable to outstanding code enforcement cases. Use of Fund Balance Reserves -- As mentioned earlier, the General Fund Resources includes the use of $2,125,002 in General Fund reserves to fund the following appropriations: Capital Improvement Projects (CIP) $1,090,369 - During FY12-13 the City received $119,058 in waste hauler fees that were designated for the Residential Slurry Seal Project — Area 1 B. This project came in under budget and the remaining savings of $61,369 is being reprogrammed to the Residential & Collector Street Rehab Area 2. Since this revenue source was General Fund revenue in FY 12-13, it became part of the General Fund reserves at 6130113. Therefore, in order to be used for the intended project next fiscal year, this timing difference is classified as a use of fund balance reserves. During FY 13-14, the City sold its restricted Prop A funds to the City of Industry resulting in $600,000 going into General Fund reserves. The proceeds from this sale will be used in part to complete two Residential & Collector Street Rehab projects ($472,831) and the Grand Avenue Enhancement project ($127,169). Other projects that will use General Fund reserves include Peterson Park Lot Improvements ($329,000) and Reagan Park Parking Lot Improvements ($100,000) • Capital Improvement Projects (Parks) - $43,370 — The City has been awarded a grant in the amount of $153,915 for the construction of Steep Canyon Trail Connector to Canyon Loop. A requirement of these grant funds is that the City contributes 12%, or $18,470 ($100 was spent in FY13-14), of the cost of the project. Because Park funds have been depleted over the years, the only funding available at this time for this purpose is General Fund reserves. Also included is $25,000 to add trees, irrigation and solar irrigation controllers at the dog park. • General Plan $25,000 — this represents costs to update the General Plan during FY 14-15. Document Scanning System $95,000 — Due to various State and local ordinances, the City is required to keep numerous documents indefinitely. The records are best maintained in an electronic format which would enable the City to maintain such records off-site. This project is currently underway but will need to be carried over into FY 14-15 in order to be completed. • Parkway Curb Removal $156,613 — This is a carryover of a project that was undertaken during the current fiscal year at the advice of the JPIA in order to mitigate the City's exposure to liability. • Housing for Emergency Generator $80,000 — When the City transferred government services to the new Civic Center, it became necessary to equip the building with an emergency generator which was purchased during FY 12-13. The housing has been designed during the current fiscal year but in order to complete the construction, staff is requesting $80,000 from General Fund reserves. Economic Development - $315,242 — This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. Transfer Out — PEG Fees $20,397 — the City has been receiving PEG fees, which are used to pay for capital expenditures related to the City's PEG channels, into the General Fund. The FY 14-15 budget proposes the creation of a new fund to collect these fees and charge such expenditures. The $20,397 reflects the anticipated balance still held in General Fund reserves at the end of the current fiscal year to be transferred to the newly proposed fund. Transfer Out — LLADS $299,011 — Due to rising operational and maintenance costs, the City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the General Fund. In FY 13-14, a total of $299,011 ($99,237 for District 38, $116,237 for District 39, and $83,537 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $96,069 more than the estimated FY 13-14 reserve contribution. This is due to the continuing drought in California contributing to water costs and to maintenance costs that had previously been 'included in the Community Service budget being moved to their appropriate cost centers. Appropriations The draft FY 14-15 General Fund Budget estimates appropriations in the amount of $24,434,177. Every effort has been made to keep appropriations at or near the FY13-14 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget: Personnel/Benefits -- There is a 2.0% cost of living adjustment (COLA) and a $50 increase in the employee's benefit allotment incorporated in the budget at this time. The COLA and increase to the benefit allotment results in a grand total of $156,000 in additional personnel costs, $142,000 of which has a General Fund impact. Law Enforcement – The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2014-15 law enforcement contract will be 2.6% for a total Law Enforcement budget of $6,124,000. This is an increase of $638,000 over the anticipated costs for FY 2013-14. The proposed Law Enforcement budget includes a staff recommendation to reallocate two vacant 40 -hour motor deputy positions to two 40 -hour cars. This proposal will enhance the City's Special Problems Team and provide additional flexibility to target specific crime issues (including burglaries) in addition to ongoing traffic enforcement. The increase to the Law Enforcement budget also includes a payment of 4% or $221,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. Law Enforcement Reserve Fund (Fund 012) – This fund was implemented during the current fiscal year in order to fund future increases to the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source for this fund is from any savings realized in the annual Law Enforcement budget. It is proposed that $200,000 be transferred from the Law Enforcement Reserve Fund to the General Fund during FY 14-15 in order to help offset the increase in the Public Safety budget. Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent.. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. For FY 2014-15 staff is proposing the addition of six new special revenue funds. Here is a comprehensive list of the proposed funds: General Plan Update Fund (015) - It is time to revisit the guiding vision and policies expressed in Diamond Bar's General Plan and to embark upon a comprehensive General Plan Update program. In the two decades following its initial adoption, nearly all of the General Plan's goals and objectives have been implemented. Diamond Bar has grown and matured, and faces the new challenges and aspirations that normally come with the passage of time. Planning concepts considered novel in the 1990s have become mainstream development trends. The once -abstract principles of sustainability and adaptation to global climate change are now part of local, regional and national environmental regulations. Cities are left to deal with mandates (unfunded, by and large) such as managing storm water runoff and reducing vehicle miles traveled through the formulation of "sustainable community strategies"; these challenges were not imagined—or only discussed in academic circles—when the General Plan was first adopted in 1995. Diamond Bar's population is aging, and we may wish to diversify our housing stock further to allow our residents to age in place if they wish to. Our economic sustainability may be at risk unless new strategies are formulated that promote land uses that generate municipal revenues. A comprehensive update of the City's General Plan would enable us to proactively and opportunistically guide the City through another 20 -year cycle of growth and change. This project will take 24-36 months to complete. It is proposed that $500,000 of the proceeds from the sale of Site D be transferred in FY 13-14 to start to fund this effort. A project of this magnitude will require $750,000 to $1.0 million to complete. It is best practice to keep track of a project of this magnitude in a separate fund. Sewer Mitigation Fund (117) - This fund will collect sewer fees related to the Site D Willow Heights housing project. These funds ($32,400 in FY 14-15) will be used for sewer construction in that area. MTA Grants Fund (120) - The City will be receiving a grant for the SR -60 Freeway/Lemon Avenue Interchange project. These grant funds need to be kept separate in order to ensure proper tracking. It is anticipated that the City will receive $450,000 during FY 14-15. PEG Fees Fund (135) - Public, Educational and Governmental (PEG) fees are remitted to the City by all video service providers with a valid state franchise. Federal law mandates that PEG fees may be used only for capital expenditures related to the City's operation of its PEG channels. It is anticipated that the City will collect $100,000 in this fund this year and spend approximately $85,000 on camera & lighting equipment, a computer workstation and furnishing for the broadcast room. Used Oil Grant Fund (160) These funds had been previously receipted into the Waste Management Fund. Since these funds are grant funds it is prudent to track these revenues and expenditures in its own respective fund. The City anticipates receiving $16,000 during FY 15-15 to be spent on promotional items and mailers in order to encourage used oil recycling and disposal. Beverage Recycling Grant Fund (161) — These funds have also been previously tracked in the Waste Management Fund. Again, these grant funds should be tracked separately in its own respective fund. The City will receive approximately $15,000 and will spend it on recycle bins, public outreach advertising and "Big Belly" solar containers. Other Special Revenue Funds Measure R Fund (110) — Los Angeles County voters passed Measure R which is a Y2% sales tax increase to fund transportation related projects. This fiscal year it is estimated that the City will receive an allocation of $611,120 which will be used to help fund the Residential & Collector Street Rehab in Area 2 and 3, the Traffic Signal Infrastructure Upgrades and the Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design. Gas Tax Fund (111) — The Gas Tax Fund accounts for gas tax received from the State. The Gas Tax Fund will assist in the funding of road maintenance through a transfer to the General Fund in the amount of $971,063. In addition, the Gas Tax fund will pay for the Residential & Collector Street Rehab in Area 2 and 3 and Morning Canyon Reconstruction (Diamond Bar Blvd to Stonepine). Prop A Transit Fund (112) - The Prop A Transit revenue is derived from additional voter approved sales tax. Transit related activities to be funded by Prop A including the City's transit subsidy program, excursions, and Holiday Shuttle program. Prop C Transit Fund (113) — The revenue in this fund is also derived from an additional voter approved sales tax. In addition to funding the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic management system. Prop C will also provide funds for Zone 1 Arterial Overlay, Traffic Signal Infrastructure Upgrades, Median Modification at Diamond Bar Blvd Blvd/Kiowa Crest, a battery backup system for 10 intersections, Grand Avenue Enhancements and Intersection Enhancements at Diamond Bar Blvd and Brea Canyon Road. Moving Ahead for Progress in the 21St Century (MAP -21) Fund (114) -- The Federal government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Projects slated to be completed using these funds include improvements to Grand Ave. and the SR-601Lemon Ave. Interchange. Integrated Waste Management Fund (115) — This fund accounts for AB939 fees which are collected from waste hauler fees. Items funded out of this fund include staff time to manage the City's solid waste reduction programs, AB939 reporting, street sweeping, storm drainage maintenance and debris composting programs. Traffic Mitigation Fund (116) — This fund is used to account for funds which have been received . from development projects and designated by the City Council for traffic mitigation projects. A portion of the Site D proceeds ($500,000) were transferred to this fund during FY 13-14 in order to replenish this fund. This fund has been depleted over the years and it is important to not have to depend on State or County funds if emergency road or traffic projects surface. Air Quality Improvement Fund (118) — This fund receives AB2766 funds which are a derived from a portion of the motor vehicle registration fees received by the State. These funds must be used on items that will reduce vehicle emissions. This year the fund will provide resource for the operation of the City's transportation management system, the transit subsidy program, enhancements to the software used for those programs as well as traffic signal infrastructure upgrades. Waste Hauler Fund (Fund 121) — This fund collects revenue received from the City's Waste Hauler. These fees are collected in order to mitigate damage to City streets caused by large trash trucks. Each year these funds are used to fund residential slurry seal projects. Landscape Assessment District Funds 38, 39, and 41 (138, 139, 141) As previously mentioned above, the General Fund continues to subsidize the three Lighting and Landscape Assessment Districts. Every effort was made to keep costs level but with the severe drought conditions there were budget deficits in all three districts. To balance these budgets a transfer of $299,011 from the General Fund will be necessary. Capital Improvement Projects Fund (250) The FY14-15 Capital Improvement Projects List includes projects amounting to $9,943,624 of which $5,274,994 are project carryovers from FY 2013-14. Included in the new projects for FY 2014-15 is street improvement project, parking lot improvements at two parks, an intersection improvement at Diamond Bar Blvd and Brea Canyon Road, swing set at Longview Park North, play surface replacement at three parks, the design of Pantera Park trail improvements, ADA improvements to Sycamore Canyon Park and further improvements to the Dog Park at Pantera Park. There is also additional funding being added to the SR-60/Lemon Ave Interchange project, the Grand Avenue Enhancement project and the Traffic Signal Infrastructure Upgrades. Debt Service Fund (370) - The 2002 variable rate bond was refinanced into a fixed rate bond during FY 2011-12. This fund was established to account for the debt service on the fixed rate bond. The fund accounts for the principal and interest payments and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The transfer from the General Fund for FY 14-15 is estimated to be $848,406. Self Insurance Fund (510) The purpose of this fund is to pay the annual premiums on a variety of insurance policies including crime, property and liability insurance. The total transfer from the General Fund during FY 14-15 to cover these costs is $386,900. Vehicle & Equipment Replacement Funds (520-530) Funds have been set aside over the years for the replacement of various pieces of equipment. The Vehicle Replacement Fund includes a budget for unforeseen fleet costs. The Equipment Replacement Fund includes printer, laptop, copier and satellite phone replacements, network replacements and a server refresh. Total cost of the equipment recommended for replacement is $245,000. Due to the fact that this fund has been depleted over the past few years, the amount is funded through a transfer from the General Fund in the amount of $166,000 during FY 14-15. Building Facility & Maintenance Fund (540) This fund was established in FY 12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. It is estimated that the City will receive $10,000 each year for five years. PREPARED BY: Dianna L. Honeywell REVIEWED BY: Finance - Attachments: 1. Resolution 2014 -XX Adopting the Fiscal Year 2014-15 Budget. A. Recitals RESOLUTION NO. 2014 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2014 AND ENDING JUNE 30, 2015 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to this City Council a draft budget for the City's fiscal year 2014-2015, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 2014-2015 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2014-15 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2014 and ending June 30, 2015 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issued nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in. the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series, 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of , 2014. Carol Hererra, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk of the City of Diamond Bar CITY COUNCIL Agenda 9 8.1(a ) Meeting Date: May 20, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana ri. -TITLE: ADOPT RESOLUTION 2014 -XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2014 AND ENDING JUNE 30, 2015, INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH RECOMMENDATION: Approve and adopt incorporating amendments, if any, made at this meeting. FINANCIAL IMPACT: The City, Manager's Draft Recommended Budget as submitted reflects General Fund Estimated Resources of $25,759,805 with appropriations of $24,434,177.. This results in an increase of $1,325,628 to the General Fund reserves from annual operations. In addition to the annual appropriations, the proposed budget includes the use of General Fund Reserves in the amount of $2,125,002. The City will be starting its fiscal year with an estimated General Fund reserve in the amount of $17,778,894. If approved the. FY14-15 Municipal Budget anticipates an ending General Fund reserves of $16,979,519 based on projected revenues and expenditures. The proposed budget includes a Capital Improvement Program that amounts to $9,943,624 and spending plans for the various Special Revenue Funds and Internal Service Funds. BACKGROUND & DISCUSSION: Each Year the_City_Mana ,ger prepares and�submits a draft municipal budget -for review and adoption. -- A- This year the draft budget was presented to the Ciiy Council during a study session held on May 6, 2014. In FY 2013-14 the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. The FY 2014-15 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $1,325,628. The economy is expected to continue to improve during FY 2014-15. Revenues will continue to grow at a modest rate during FY 2014-15. If the'effect of "one time" revenues is removed, General Fund resources are expected to increase 2.8% over the current year's anticipated revenues. Using FY 13- 14 mid -year levels as a baseline, FY 14-15 expenditures were maintained at those levels wherever possible to account for the modest growth in revenue. FY 14-15 General Fund expenditures are projected to increase 4.2%. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. Continued use of innovative methods to deliver City services at the lowest possible costs along with prudent resource management will allow the City of Diamond Bar to maintain the outstanding service levels provided to the residents and business operators within the existingresourcesof the attached FY 2014-15 budget. Items of Note Included in the Budget: GENERALFUND Resources The draft FY14-15 General Fund Budget estimates resources for the fiscal year in the amount of $25,759,805. Budgeted revenues for FY 2014-15 are expected to be up about $231,000 (0.9%) from FY 2013-14 projected revenues. As mentioned above, the City collected "one --time' revenues related to the sale of property commonly known as "Site W. If these one-time revenues related to the sale and development fees are taken out, revenues are projected to grow 2.8% over anticipated FY 13-14 revenue and 8.5% over FY 12-13 final figures. Property Taxes — Property tax revenues are estimated at $4,182,000, slightly higher than projected FY 13-14 levels.. The growth in secured property taxes for FY 14-15 cannot exceed 2% under Proposition 13. The FY 14-15 projections assume a 1.75% growth in secured property taxes based upon the rebounding real estate values and home sales in the Los Angeles Area. Other Taxes and Fees -- The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to the continuing recovery in the local economy, projected FY 13-14 estimates were increased at mid -year and the final numbers are tracking approximately 3.0% over FY 12-13 final figures. State Subventions -- There is an estimated increase of $62,000 in this category. This category is made up primarily of Property Tax -in Lieu of Vehicle' License Fees...... From Other Agencies = This category includes $337,500 to be received from the City of Industry for the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted II revenue source used for public transportation. These funds will be exchanged for General Fund dollars which are discretionary funds. Fines &Forfeitures — There is an estimated increase of $8,500 primarily due to an anticipated increase in parking citation revenue. Current Service Charges — Estimated resources in this category are up $1.7 million over FY 1.3-14 projections to $2.8 million. This category reflects planning, building, engineering and recreation fees. The increase is due primarily to the anticipated collection of developer fees related to the Willow Heights housing project. Use of Money & Property -- There is an estimated decrease of $2.3 million due to the recognition of one time proceeds from the sale of the Site D property in FY 13-14 Cost Reimbursements — During FY 14-15, staff anticipates recovering approximately $185,000 in legal fees that have been paid during the last couple of years which were attributable to outstanding code enforcement cases. Use of Fund Balance Reserves — As mentioned earlier, the General Fund Resources includes the use of $2,125,002 in General Fund reserves to fund the following appropriations: • Capital Improvement Projects (CIP) $1,090,369 - During FY12-13 the City received $119,058 in waste hauler fees that were designated for the Residential Slurry Seal Project — Area 1 B. This project came in under budget and the remaining savings of $61,369 is being reprogrammed to the Residential & Collector Street Rehab Area 2. Since this. revenue source was General Fund revenue in FY 12-13, it became part of the General Fund reserves at 6!30113. Therefore, in order to be used for the intended project next fiscal year, this timing difference is classified as a use of fund balance reserves. During FY 13-14, the City sold its restricted Prop A funds to the City of Industry resulting in $600,000 going into General Fund reserves. The proceeds from this sale will be used in part to complete two Residential & Collector Street Rehab projects ($472,831) and the Grand Avenue Enhancement project ($127,169). Other projects that will use General Fund reserves include Peterson Park Lot Improvements ($329,000) and Reagan Park Parking Lot Improvements ($100,000) Capital Improvement Projects (Parks) - $43,370 — The City has been awarded a grant in the amount of $153,915 for the construction of Steep Canyon Trail Connector to Canyon Loop. A requirement of these grant funds is that the City contributes 12%, or $18,470 ($100 was spent in FY13-14), of the cost of the project. Because Park funds have been depleted over the years, the only funding available at this time for this purpose is General Fund reserves. Also included is $25,000 to add trees, irrigation and solar irrigation controllers at the dog park. GeneratNan $25,000 — £his represenIs costs to updafe the Genefal Plan duringTY 144-15. III • Document Scanning System $95,000— Due to various State and local ordinances, the City is required to keep numerous documents indefinitely. The records are best maintained in an electronic format which would enable the City to maintain such records off-site. This project is currently underway but will need to be carried over into FY 14-15 in order to be completed. • Parkway Curb Removal $156,613 —This is a carryover of a project that was undertaken during the current fiscal year at the advice of the JPIA in order to mitigate the City's exposure to liability. e Housing for Emergency Generator $50,000 — When the City transferred government services to the new Civic Center, it became necessary to equip the building with an . emergency generator which was purchased during FY 12-13. The housing has been designed' during the current fiscal year but in order to complete the construction, staff is requesting $80,000 from General Fund reserves. • Economic Development 7. $315,242 — This__ year's recommended amount is. allocated primarily for consultants, marketing and other related work for a number of potential sites. • Transfer Out — PEG Fees $20,397 -- the City has been receiving PEG fees, which are used to pay for capital expenditures related to the City's PEG channels, into the General Fund. The FY 14-15 budget proposes the creation of a new fund to collect these fees and charge such expenditures. The $20,397 reflects the anticipated balance still held in General Fund reserves at the end of the current fiscal year to be transferred to the newly proposed fund. Transfer Out — LLADS $299,011 — Due to rising operational and maintenance costs, the City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the General Fund. in FY 13-14, a total of $299,011 ($99,237 for District 38, $116,237 for District 39, and $83,537 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $96,069 more than the estimated FY. 13-14 reserve contribution. This is due to the continuing drought in California contributing to water costs and to maintenance costs that had _previously been included in the Community Service budget toeing moved to their appropriate cost centers. Appropriations The draft FY 14-15 General Fund Budget estimates appropriations in the amount of $24;434,177. Every effort has been made to keep appropriations at or near the FY13-14 Mid Year revision with few exceptions. The following are items of significance which have been incorporated into the recommended budget: Personnel/Benefits - There is a 2.0% cost of living -adjustment (COLA) and a $50 increase in the employee's benefit yallotmen _ inc-orporated in -the budget at this time. The COLA and increase. to the u benefit allotment results in a grand total of $156,000 in additional personnel costs, $142,000 of which has a General Fund impact. IV Law Enforcement – The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2014-15 law enforcement contract. will be 2.6% for a total Law Enforcement budget of $6,124,000. This is an increase of $638,000 over the anticipated costs for FY 2013-14. The proposed Law Enforcement. budget includes a staff recommendation to reallocate two vacant 40 -hour motor deputy positions to two 40 -hour cars. This proposal will enhance the City's Special Problems Team and provide additional flexibility to target specific crime issues (including burglaries) in addition to ongoing traffic enforcement. The increase to the Law Enforcement budget also includes a payment of 4% or $221,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. Law Enforcement Reserve Fund (Fund 012) – This fund was implemented during the current fiscal year in order to fund future increases to the Sheriffs Department contract and the Liability Trust Fund. The primary revenue source for this fund is from -any savings realized in the annual Law Enforcement budget. It is proposed that $200,000 be transferred from the Law Enforcement Reserve Fund to the General Fund during FY 14-1.5: in order to help offset the increase in the Public Safety budget. - Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. For FY 2014-15 staff is proposing the addition of six new special revenue funds. Here is a comprehensive list of the proposed funds: General Plan Update Fund (015) - It is time to revisit the guiding vision and policies expressed in Diamond Bar's General Plan and to embark upon a comprehensive General Plan Update program. In the two decades following its initial adoption, nearly all of the General Plan's goals and objectives have been implemented. Diamond Bar has grown and matured, and faces the new challenges and aspirations that normally come with the passage of time: Planning concepts considered novel in the 1990s have become mainstream development trends. The once -abstract principles of sustainability and adaptation to global climate change are now part of local, regional and national environmental regulations. Cities are left to deal with mandates (unfunded, by and large) such as managing storm water runoff and reducing vehicle miles traveled through the formulation of "sustainable community strategies"; these challenges were not imagined --or only discussed in academic circles—when the General Plan was first adopted in 1995. Diamond Bar's population is aging, and we may wish to diversify our housing stock further to allow our residents to age in place if they wish to. Our economic sustainability may be at risk unless new strategies are formulated that promote land uses that generate municipal_ revenues._ A comprehensive update of the. City's General Plan would enable us to proactively and opportunistically guide the City through another 20 -year cycle of growth and change. This project will take 24- 36 months to complete. It is proposed that $500,000 of the proceeds from the sale of Site D be transferred in FY 13-14 to start to fund this effort. A project of V this magnitude will require $750,000 to $1.0 million to complete. It is best practice to keep track of a project of this magnitude in a separate fund. Sewer Mitigation Fund (117) - This fund will collect sewer fees related to the Site. D Willow Heights housing project. These funds ($32,400 in FY 14-15) will be used for sewer construction in that area. MTA Grants Fund (120) - The City will be receiving a grant for the SR -60 Freeway/Lemon Avenue Interchange project. These grant funds need to be kept separate in order to ensure proper tracking. It is anticipated that the City will receive $450,000 during FY 14-15. PEG Fees Fund (135) - Public, Educational and Governmental (PEG) fees are remitted to the City by all video service providers with a valid state franchise. Federal law mandates that PEG fees may be used only for capital expenditures related to the City's operation of its PEG channels. It is anticipated that the City will collect $100,000 in this fund this year and spend approximately $85,000 on camera & lighting equipment; a computer workstation and -furnishing for the .broadcast room. Used Oil Grant Fund (160) - These funds had been previously receipted into the Waste Management Fund. Since these funds are grant funds it is prudent to track these revenues and expenditures in its -own respective fund. The City anticipates receiving $16,000 during FY 15-15 to be spent on promotional items and mailers in order to encourage used oil recycling and disposal. Beverage Recycling Grant Fund (161) —These funds have also been previously tracked in the Waste Management Fund. Again, these grant funds should be tracked separately in its own respective fund. The City will receive approximately $15;000 and will spend it on recycle bins, public outreach advertising and "Big Belly" solar containers. Other Special Revenue Funds Measure R Fund (110) — Los Angeles County voters passed Measure R which is a Y2% sales tax increase to fund transportation related projects. This fiscal year it is estimated that the City will receive an allocation of $611,120 which will be used to help fund the Residential & Collector Street Rehab in Area 2 and 3, the Traffic Signal Infrastructure Upgrades and the Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design. Gas Tax Fund (I 11) -- The Gas Tax Fund accounts for gas tax received from the State. The Gas Tax Fund will assist in the funding of road maintenance through a transfer to the General Fund in the amount of $971,063. In addition, the Gas Tax fund will pay for the Residential & Collector Street Rehab in Area 2 and 3 and Morning Canyon Reconstruction (Diamond Bar Blvd to Stonepine). Prop A Transit Fund (112) - The Prop A Transit revenue is derived from additional voter approved sales tax. Transit related activities to be funded by Prop A including the City's transit subsidy program, excursions, and Holiday Shuttle program. Prop C Transit Fund (113) --The revenue in this fund is also derived from an additional voter approved sales tax. In addition to funding the Diamond Ride program, this fund will also provide resources for the operation of the City's traffic management system. Prop C will also provide funds VI for Zone 1 Arterial Overlay, Traffic Signal Infrastructure Upgrades, Median Modification at Diamond Bar Blvd BlvdfKiowa Crest, a battery backup system for 10 intersections, Grand Avenue Enhancements and Intersection Enhancements at Diamond Bar Blvd and Brea Canyon Road. Moving Ahead for Progress in the 21St Century (MAP -21) Fund (114) — The Federal government has created a Federal Surface Transportation Program that allocates.funds for various improvements to the nation's streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Projects slated to be completed using these funds include improvements to Grand Ave. and the SR-601Lemon Ave. Interchange. Integrated Waste Management Fund (115) -- This fund accounts for AB939 fees which are collected from waste hauler fees. Items funded out of this fund include staff time to manage the City's solid waste reduction programs, AB939 reporting, street 'sweeping, storm drainage maintenance and debris composting programs. Traffic Mitigation Fund (116) —This fund is used to account for funds which have been received . from development projects and designated by the City Council for traffic mitigation projects. A portion of the Site D proceeds ($500,000) were transferred to this fund during FY 13-14 in order to replenish this fund. This fund has been depleted over the years and it is important to not have to depend on State or County funds if emergency road or traffic projects surface. Air Quality Improvement Fund (118) -- This fund receives AB2766 funds which are a derived from a portion of the motor vehicle registration feesreceived by the State. These funds must be used on items that will reduce vehicle emissions. This year the fund will provide resource for the operation of the City's transportation management system, the transit subsidy program, enhancements to the software used for those programs as well as traffic signal infrastructure. upgrades. Waste Hauler Fund (Fund 121) — This fund collects revenue received from the City's Waste Hauler. These fees are collected in order to mitigate damage to City streets caused by large trash trucks. Each year these funds are used to fund residential slurry seal projects. Landscape Assessment District Funds 38, 39, and 41 (138, 139, 141) As previously mentioned above, the General Fund continues to subsidize the three Lighting and Landscape Assessment Districts. Every effort was made to keep costs level but with the severe drought conditions there were budget deficits.in all three districts. To balance these budgets a transfer of $299,011 from the General Fund will be necessary. Capital Improvement Projects Fund (250) The FY14-15 Capital Improvement Projects List includes projects amounting to $9,943,624 of which $5,274,994 are project -carryovers from FY 2013-14. Included in the new projects for FY 2014-15 is street improvement project, parking lot improvements at two parks, an intersection improvement at Diamond Bar Blvd and Brea. Canyon Road, swing set at Longview Park North, playsurface replacement at three parks, the design of Pantera Park trail improvements; ADA improvements to- --. Sycamore Canyon Park and further improvem-encs to the Dug Park at Pantera Park. There ist1so additional funding being added to the SR-601Lemon Ave Interchange project, the Grand Avenue Enhancement project and the Traffic Signal Infrastructure Upgrades.. VII Debt Service Fund (370) - The 2002 variable rate bond was refinanced into a fixed rate bond during FY 2011-12. This fund was established to account for the debt service on the fixed rate bond,. The fund accounts for the principal and interest payments and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. The transfer from the General Fund for FY 14-15 is estimated to be $848,406. Self Insurance Fund (51.0) The purpose of this fund is to pay the annual premiums on a variety of insurance policies including crime, property and liability insurance. The total transfer from the General Fund during FY 14-15 to cover these costs is $386,900. Vehicle & Equipment Replacement Funds (520-530) Funds have been set aside over the years for the replacement of various pieces of equipment. The Vehicle Replacement Fund includes a budget for unforeseen fleet costs. The Equipment Replacement Fund includes printer, laptop, copier and satellite phone replacements, network replacements and a server refresh. Total cost of the equipment recommended for replacement is $245,000. Due to the fact that this fund has been depleted over the past few years, the amount is funded through a transfer from the General Fund in the amount of $166,000 during FY 14-15. Building Facility & Maintenance Fund (540) This fund was established in FY 12.13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. It is estimated that the City will receive $10,000 each year for five years. PREPARED BY: - Dianna L. Honeywell REVIEWED BY: L Finance Director Attachments: . 1. Resolution 2014 -XX Adopting the Fiscal Year 2014-15 Budget. Vill CIT �r CITY COUNCIL GOALS AND OBJECTIVES FY 2014-2015 1. Traffic Mitigation • In cooperation with the City's project partners, complete the 57]60 Freeway Interchange corridor long-term "big fix". a) Commence construction on the Westbound SR -60 Slip Ramp (Phase I of 57160 -Grand Confluence Project). b) Complete design of Local Improvements at GrandlGolden Springs and DB Golf Course Frontage and prepare for construction (Step.1 of Phase 2 57160 -Grand Confluence Project). c) Secure construction funding for the Grand Bridge Widening, Bypass Roads, & On/Off Ramp Reconfiguration and continue design work (Step 2 of -Phase 3, 57160 -Grand Confluence Project). d) Secure funding partners for and complete a feasibility study to determine the preferred and most cost-effective options for the completion of 57160 "big fix" (missing freeway and HOV connectors separate from the 57160 Confluence Project).. • Advocate for transportation solutions that are equitable in their distribution of goods movement related traffic. a) Secure recognition of the SR -60's ongoing status as a component of the state and national freight networks in an effort to secure funding for 57160 Interchange improvements. • in cooperation with the City's project partners, complete the Lemon Avenue on and off ramp.project. a) Complete right-of-way acquisitions and begin construction. • Develop a report to the City Council outlining the ongoing effectiveness of the City's ongoing traffic mitigation project programs. 2. Fiscal Responsibility/Economic Development • Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. -Develop incentive -based Specific Plans to revitalize areas. such as K Maff and .Market e World. • Identify specific development opportunities and develop Specific Plans to revitalize the K - Mart and Honda property areas in a way that provides the greatest net benefit to the community. X a) Proactively market the Honda property to potential hotel developers. • Develop a plan to address the long-term financial sustainability of the City's Lighting and Landscape Assessment Districts (LLADs). 3. Communications • In addition to regular public meetings, provide a variety of opportunities for public interaction and participation. a) Complete an update to the City's website, enhancing governmental transparency, access to information, and ease of use for the public. 4. Other Items • Preserve Windmill structure via ownership of structure and/or property. • Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. a) Commence Grand Avenue beautification project, using the chosen design as an initial standard plan for the City's streetscapes and entry signage. • Establish a "quiet zone" on the MetroLink train line at Lemon Avenue near Walnut Elementary School. • Consider options for the development of a fiscally responsible City -administered. public aquatics program. XI CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL FY 201415 P. _ ale City Manager's Transmittal ............ .................................. I City Council Goals......... .............................. ....... IX Table of Contents ............................................. XIII City Organization Chart .................................. XVII Budget Philosophy ........................................... XVIII Budgetary Basis and Procedures ............................................. XIX Personnel Summary ............................................. XM Budget Resolution .............................................. XXITI Overview Revenue Descriptions ............................................... 2 Resources - All Funds .............................................. 13 Expenditures. - All Funds .......................................... 19 Statement of Fund Bala -nee ............................................. 23 General Fund Budget BudgetRecap ............................................. 27 Resources Graph .................. . ......................... 28 Appropriations Graph ............................................. 29 Revenue Summary ............................................ 33 Expenditure Summary Recap of Estimated Expenditures "' ............................................... 43 Expenditure Detail by Department Community Administration Legislative City Council `'.y A�`o"^°' City Manager City Clerk Administration & Support Finance Human Resources Information Systems [renezal Government Civic Center Public Information Services Economic Development Public Safety Law Enforcement Volunteer Patrol Fire Protection Animal Control Emergency Preparedness Community and Development Service ..................................... 102 .............................................. 104 ._ ____.._,-'_-_.....^.'.'- 107 ` \}� -........'........-..".. ....-....-. � ...... 115 ` ...... .............. ........................ 119 __....._..^..__._..___,,,., l26_. CommunityDevelopment Planning '''^'--''-'''''-'''''--'--^''' 128 l3� Neighborhood no�Bnf�� .._.-.-..--......-_..----. - l95 Improvement --...--...--_..-..-'-.-_. Community Services ............................................ 144 �I49Parks'''''----'''''-'^^^-''.'''''''`' Diamond Bar Ccmicr--....-.......-.-....,....---'.. 153 ' - Pork Operations .................................... 157 Recreation ............................................. 163 ' Public Works -_�� -,._,.~...^,....-.`-.' .`.--/.—....",� '}-72 -177 PublieWorks Administration ..`.....^...^. .' °� Engineering .............................................. 181 � Road Maintenance ...-..-...--`-.^_..-......... 183 � so .............................................. 52 ---_................................... 55 ''''^''----'---''''--'''-''-~' '---^^^'''-'''---''---^''' 59 ..................................... 102 .............................................. 104 ._ ____.._,-'_-_.....^.'.'- 107 ` \}� -........'........-..".. ....-....-. � ...... 115 ` ...... .............. ........................ 119 __....._..^..__._..___,,,., l26_. CommunityDevelopment Planning '''^'--''-'''''-'''''--'--^''' 128 l3� Neighborhood no�Bnf�� .._.-.-..--......-_..----. - l95 Improvement --...--...--_..-..-'-.-_. Community Services ............................................ 144 �I49Parks'''''----'''''-'^^^-''.'''''''`' Diamond Bar Ccmicr--....-.......-.-....,....---'.. 153 ' - Pork Operations .................................... 157 Recreation ............................................. 163 ' Public Works -_�� -,._,.~...^,....-.`-.' .`.--/.—....",� '}-72 -177 PublieWorks Administration ..`.....^...^. .' °� Engineering .............................................. 181 � Road Maintenance ...-..-...--`-.^_..-......... 183 � 66 ............................................. 69 ......................................... 74 -.-._................................. 78 ........ _....................... .......... 83 ..................... -D� ____.~_...__,..~_.,.,.-.._ 92 . ....-,.-.-~.---.........--^... ,_','`_''''__',_'______'__ 96 ..................................... 102 .............................................. 104 ._ ____.._,-'_-_.....^.'.'- 107 ` \}� -........'........-..".. ....-....-. � ...... 115 ` ...... .............. ........................ 119 __....._..^..__._..___,,,., l26_. CommunityDevelopment Planning '''^'--''-'''''-'''''--'--^''' 128 l3� Neighborhood no�Bnf�� .._.-.-..--......-_..----. - l95 Improvement --...--...--_..-..-'-.-_. Community Services ............................................ 144 �I49Parks'''''----'''''-'^^^-''.'''''''`' Diamond Bar Ccmicr--....-.......-.-....,....---'.. 153 ' - Pork Operations .................................... 157 Recreation ............................................. 163 ' Public Works -_�� -,._,.~...^,....-.`-.' .`.--/.—....",� '}-72 -177 PublieWorks Administration ..`.....^...^. .' °� Engineering .............................................. 181 � Road Maintenance ...-..-...--`-.^_..-......... 183 � CITY OF DIAMOND BAR ANNUAL BUDGET DETAIL FY 2014-15 Transfers Out Transfers Out ..................... . .................. . . 191 Special Funds Budgets Community Organization Support Fund ............................... ........... 195 Law Enforcement Reserve Fund ............................................. 197 General Plan Update Fund ................... . .... . ..... I ........... 199 Special Revenue Funds Measure R Fund ................................ 203 Gas Tax Fund ....................................... 205 Prop A - Transit Fund ................................. . ........... 207 Prop C - Transit Fund ............................................1 211 MAP -21 Fund ............................................. 213 Integrated Waste Mgt Fund ............................................ . 215 Traffic Mitigation Fund .......................................... 219 Sewer Mitigation Fund ...........................:.............. 221 Aix Quality Improvement Fund ........................................... 223 SB821 Fund - Bike & Pedestrian Paths ............................................. 225 MTA Grants Fund ............................................. 227 Waste Hauler Fund ... I ................. _ ....................... 229 Park Fees Fund (Quimby) ................... I ......................... 231 Prop A - Safe Neighborhood Parks Fund ............................................. 233 Park & Facility Development Fund ............................................. 235 Community Development Block Grant Fd ....... 237 COPS Fund ................................ I ............. . 239 Narcotics Asset Forfeiture Fund ........................................... , 241 CA Law Enforement Equipment Prog Fund ............................................. 243 PEG Fees Fund ...................... I ... , ............... 245 Landscape Maintenance Dist. 43 8 .................... . ........................ 247 Landscape Maintenance Dist. #39 ....... I ..... , — . ........................... 249 . Landscape Maintenance Dist. 441 ............................................ . 251 Used Oil Block Grant Fund ............................................. 253 Beverage Container Recycling Grant Fund .......................................... 255 Capital-Lnprovement Projects Funds Capital Improvement Project List ............................................. 259 Capital Improvement projects Fund ............................................. 261 xv CITY 4F DIAMOND BAR ANNUAL BUDGET DETAIL FY 2014-15 Debt Service Fund Debt Service Fund ........ .. ............................ 269 Internal Services Funds Self Insurance Fund ............ ................................. 273 Vehicle Equipment Replacement Fund ............................................. 275 Computer Equipment Replacement- Fund ................... I ......................... 277 Building Facility & Maintenance Fund .......................................... 279 Appropriations Limitation Resolution.....:....................................... 282 Appropriation Limit Worksheet ............................................. 285 XVI - CITY OF DIAMOND BAIL BUDGET PHILOSOPHY AND OPERATING GUIDELINES 1. The City of Diamond Bar's budget is designed to serve five major purposes: • definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. • prepare the Budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. - • utilization as an operations guide for administrative staff in the management and control of fiscal resources. • presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. • illustration as a communications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities when preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. 5. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. b. Current year requirements of the Capital Improvement Program (C1P) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund hal=ces will be maintained at levels which will protect the City from -future .__ uncertainties: CITY OF ' DIAMOND BAR BUDGETARY BASIS The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP), using the modified accrual basis of accounting. Under this method of accounting, revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period while expenditures are recognized in the accounting period in which the liability is incurred. Each of the City's funds is considered a separate accounting entity with a self balancing set of accounts_ that records assets, liabilities, fund equity, revenue & expenditures. Funds are established & segregated, for the -purpose of recording specific programs or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has twenty five Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Fund is used to account for the purchase or construction of major capital. facilities. The Debt Service Fund is used to account for principal mand interest payments on outstanding fixed rate bonds. Internal Service Funds are used to account for goods and services provided to other departments within the City such as liability insurance and equipment replacement. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: Legislative Administration & Support Public Safety Community Development Community Services Public Works - BUDGET PROCESS The preparation and adoption of the annual budget process starts in January. The public hearing for CDBG is held and the preliminary process for the special Lighting and Landscape Assessment Districts is initiated. In February departmental worksheets are created and budget instructions are provided to the staff. Departments provide estimates of their proposed budgets with supplemental notes for all line items, highlighting any new programs, major cost items or reductions in programs: This includes requests for cap t -equipment and tho preparation of the _ v. _aCapifal Improvement Wish list:- -The inforiftatioii is then Compiled by ffie-Finance Department and presented to the City Manager as the proposed budget. XIX The City Manager reviews and discusses the proposed budget with departmental management. There may be some recommended revisions or changes in projections to arrive at a more balanced budget. The Finance Department compiles suggestions and recommendations from all the meetings to produce a preliminary budget, which is then presented to the City Council for review. Copies of the preliminary budget are made available to all departments and the public for review. In May, a study session (or.sessions if applicable) is held to discuss the budget, wherein the City Council reviews the entire preliminary budget and directs any further refinements to be made. These meetings are open to the public, and the City Council takes into consideration any testimony from the public regarding the preliminary budget at this time. Any subsequent changes or adjustments to the budget as a result of the study session(s) are then incorporated into -the budget document. Once the preliminary budget is finalized, it is then presented Io the -City Council for approval and adoption during one of the City Council meetings in June. After adoption, the budget is printed and copies distributed to City Council, City Staff and made available to the Public. BUDGET AMENDMENT PROCEDURES AND POLICY The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order that authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City's budget may be amended in the following ways: • If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. • Budget adjustments between a department's line items with a null effect on the overall department budget may be made with the City Manager's approval. • During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager's approval. xx CITY OF DIAMOND BAR Full -Time Benefitted Personnel Summary 2014115 Fiscal Year CITY MANAGER'S OFFICE Joh Title Authorized Job Tithe Aui;znrized Filled City Manager 1 1 Deputy City Manager 1 1 City Clerk 1 1 Administrative Assistant 1 1 Human Resources Manager 1 1 Human Resources Technician 1 1 Senior Management Analyst 1 1 Management Analyst 1 0 Senior Office Specialist 1 1 Total: 9 S PUBLIC INFORMATION FINANCE- :. Joh Title Authorized Filled Public Information Manager 1 1 Public Information Coordinator 1 1 Media Specialist 1 1 Total: 3 3 COMMUNITY SERVICES FINANCE- :. Job Title Authorized Filled Community Services Director 1 1 Administrative Assistant 1 1 Administrative Coordinator 1 1 Community Services Coordinator 4 4 Facilities Maintenance Supervisor 1 1 Parks & Maintenance Inspector 1 1 Parks & Maintenance Superintendent 1 1 Recreation Specialist 2 2 Recreation Superintendent 1 1 Senior Facilities Maintenance Worker Z 1 Recreation Supervisor 0 0 Total: 14 14 - FINANCE- :. Job•T;tte ' : � s r Authovized-- ; . Filled Finance Director 1 1 Senior Accountant 1 1 Accountant 1 1 Accounting Technician 2 2 Total: 5 5 XXT INFORMATION S) fob Title Aothoi information Systems Director 1 Network Systems Administrator 1 Help Desk Support Technician 1 Total: 3 Total: is PUBLIC WORKS Jab Title Atrthonzed.. . F�Iled Public Works Director 1 1 Administrative Coordinator 1 1 Senior Civil Engineer 1 Assistant Engineer 1 1 Associate Engineer 2 1 Street Maintenance Superintendent 1 1 Sr. Street Maintenance Worker 2 2 Total: 9 8 Total Full -Time Benefitted Positions: 51 49 Part -Time Benefitted Personnel Summary 2014/15 Fiscal Year COMMUNITY SERVICES:,' Job title Authorized Fulled Pre -School Teacher 2 2 Assistant -Pre -School Teacher - Total; total Part -Time Benefitted Positions: 3 3 XXII A. Recitals RESOLUTION NO. 2014 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2014 AND ENDING JUNE 30, 2015 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS -'FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. (i) The City Manager has heretofore prepared and presented to this City Council a draft- budget for the City's fiscal year '2014-2015, including staffirng and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefore (referred to the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Cleric labeled "City of Diamond Bar 2014-2015 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted public meetings on the entirety of the fiscal year 2014.15 Budget and concluded said meetings prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and, the guidelines promulgated. thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public meeting conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 2014 and ending June 30, 2015 and consisting of the estimated and anticipated, expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for I respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No check shall be issuednor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations herein above authorized unless such appropriations shall have been amended by a supplemental appropriation duly. enacted by the City XXIV Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. _ 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget,.the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefore, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 0000 series,1000 series, 2000 series, 4000 series, 5000 series and code 0000 series, the City Manager may transfer amounts between and within those classifications, but only within a fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of , 2014. Carol Hererra, Mayor XXV I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify tha#.the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2014, by the following vote: AYES: NOES: ABSENT: ABSTAINED COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: ATTEST: Tommye Cribbins, City Clerk of the City of Diamond Bar XXV1 REVENUE DESCRIPTION CITY OF DIAMOND BAR REVENUE DESCRIPTION All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund.-- All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured -Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prior Year Uncollected Taxes paid in the current year, which were due in a prior year. Interest -and Penalties Interest. and penalties charged for the late payment of property taxes. OTHER TAXES Sales and Use Tax As a result of the Bradley -Burns Local Sales and Use Tax law, l % of the Sales & Use Tax is to be distributed to the City. As a part of the States Triple Flip provisions, this 1 % has been reduced to '1/49/o. The difference is paid to the City with an additional allocation of property tax which is referred to as Sales Tax Compensation Fund in the budget. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. - Such -companies usually involve elements of monopoly and may require ` regulationThe Franchise Fees a the amounts required for the continued granting of these - privileges. Franchises currently granted within the City are Electric, Gas, Cable TVIVerizon: - FIOS, Bus Benches, Street Sweeping and Waste Hauler. ` 2 Vehicle Code Fines Amounts derived from traffic citations_ and fuzes for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared. with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded and stored by the Sheriff s Department. Miscellaneous Other fines and.forfeitures not included above. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. Encroachment Permit Fees These fees are levied to cover costs of inspections for work within the public right-of-way for the construction of new or repair of existing utility facilities and other public improvements such as sidewalks, curb, gutter, asphalt roadway, etc. CURRENT SERVICE CIURGES Planning and Engineering Fees These fees are levied to cover costs of plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. Recreation Fees These fees are collected by the City's contracted recreation department and City staffto cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, summer day camp, youth and adult athletics, senior activities and community events. .r� .. n 3. INTERGOVERNMENTAL REVEN VLF — Property In -Lieu Tax The Motor Vehicle In -Lieu fee is a tax on the ownership of a vehicle in place of taxing vehicles as personal property. The tax rate used to be 2%, and then the rate was cut by 67.5% which greatly affected the revenue allocated to the City by the State. VLF has now been totally eliminated. To fill the gap'created by the cut the State instituted a property tax swap. These funds are included in the budget as VLF Property Tax in Lieu revenue. AB2766 — Air Quality, improvementlPollution Reduction Fees These fees are derived from the imposition. of an additional motor vehicle registration fee which shall be used to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. Gas Tax Section 2105 This Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 This sectionprovides monthly allocations of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of diesel and 2.59 cents per liquefied petroleum gas (LPG) based on population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Highway Users Tax Act (HUTA) — This revenue source replaces the Proposition 42 sales tax on gasoline with a franchise tax. It is intended to be revenue neutral to Cities and allow greater flexibility at the State level. Prop A - Transit Tax The City receives twenty-five percent of the 112% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C Transit -Tax The City receives twenty percent of the 112% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority W (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The fimds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Measure R -Local Return Funds Measure R is funded with 112 cent sales tax revenues that LA County voters approved in November 2008 to meet the transportation needs of the County. Fifteen percent of this tax is designated for the Local Return program to be used by cities. These funds are to be used for local transportation projects. Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 and 1996 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks and to employ at -risk youth. Proj ects utilizing the California Conservation Corps are funded through the at -risk -youth element of this program. STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821- Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. Habitat Conservation Fund (73FC) Established by the California Wildlife Protection Act of 1990 (Proposition 117), the HCF provides funding to local agencies to protectthreatened species, to address wildlife corridors, to create trails and to provide for nature interpretation programs which bring urban residents into park and wildlife areas. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Prop A - TransifDiscretionary Funds - - __ A 35% -apportionment of the one-half cent sales tax distributed to Los Angeles County, Transportation Commission and is set aside at their discretion; Cit9+s room-96nfis based upon meeting performance criteria established by the Commission. 4 FEDERAL GRANTS Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population,exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate -income census tracts and/or to benefit low and moderate -income persons. Moving Ahead For Progress In The 21st Century (MAP -21) The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two year legislation has annual allocations fiuzded primarily by the Highway Account. Land & Water Conservation Fund (LWCF) LWCF is a Federal program that conserves irreplaceable lands and improves outdoor recreation opportunities. Funds are administered.' by the State of California and are allocated to local agencies through competitive grants. Recreational Trails Program (RTP) RTP is a Federal program that provides financial assistance to local agencies for the development of recreational trails, trailheads and trailside facilities. Funds are administered by the State of California and are allocated to local agencies through competitive grants. OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets This includes proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property These funds include reimbursement to the City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. Cost Reimbursements Reimbursements to the City for various expenditures incurred that are reimbursable i.e. legal expenses. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. L USE OF MONEY AND PROPERTY Interest Earnings Investments Inactive City fluids are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, Local Agency Investment bund, and Federal Agency notes. 7 CITY OF DIAMOND BAR CIT I ni A utlyn FY14-15 BUDGET SUMMARY ALL FUNDS' i SCHEDULE OF RESOURCES BY FUND CITY OF DIAMOND BAR ESTIMATED RESOURCES - 2094-2015 FY 20112-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed GENERALFUND 384,361 444,686 464,486 - Properly Taxes $4,047,704 $4,066,842 $4,110,345 $4,182,291 Other Taxes 6,120,146 6,293,245 6,302,712 6,260,796 State Subventions 4,692;563 4,871,214 4,894,101 4,955,848 From Other Agencies - 600,000 600,000 337,500 Fines & Forfeitures 522,142 535,900 555,000 557,000 Current Svc Charges 2,020,569 2,250,945 2,794,589 4,536,300 Use of Money & Prop 913,771 1,061,455 3,354,656 1,065,025 Cost Reimbursements 513,248 210,000 40,000 199,500 Transfer -in Other Funds 1,216,883 1,488,850 1,479,129 1,540,543 Fd Bal Reserves 762,603 2,024,600 1,398,180 2,125,002 Interest Revenue 20,809,649 23,403,051 25,528,712 25,759,805 COMMUNITY ORGANIZATION SUPPORT FUND - 9,936 377,317 Transfer -In General Fund 10,370 15,000 15,000 15,000 Fund Balance Reserve - - - - - 10,370 15,000 15,000, 15,000 LAW ENFORCEMENT RESERVE -FUND Transfer -In General Fund 384,361 444,686 464,486 - Interest Revenue - 2,500 2,500 5,000 Gas Tax -2107 384,361 447,186 466,986. 5,000 GENERAL PLAN REVISION FUND 7,500 7,500 7,500 7,500 Transfer -in General Fund - - 500,000 - Interest Revenue - - 500,000 - MEASURE R FUND 54,654 892,265 - 715,842 Measure R Revenue 585,876 591,053 585,000 611,120 Interest Revenue 4,010 6,500 .6,500 5,500 Transportation Tax 589,886 597,553 591,500 616,620 GAS TAX FUND Gas Tax- 2105 264,013 294,213 294;213 293,143 Gas Tax -2106 188,117 233,781 233,781 232,933 Gas Tax -2107 432,621 361,553 361,553 360,193 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 HUTA - Prop 42 Replcmnt_ 479,381 822,333 822,333 637,876 Interest Revenue 2,583 3,000 3,000 3,000 Fund Balance Reserve Used 54,654 892,265 - 715,842 1,428,869 2,614,645 1,722,380 2,250,487 PROP A TRANSIT TAX FUND r Transportation Tax 942,893 950,088 950,088 982,329 Transit Subsidy Prgrm Rev 1,039,633 1,200,000. 1,100,000 1,200,000 Interest Revenue 3,954 6,500 6,500 8,200 Fund Balance Reserve Used - 9,936 377,317 274,311 1,986,480 2,166,524 2,433,905 2,464,840 PROP C TRANSIT TAX FUND Transportation Tax 782,901 788,073 788,073 814,816 Interest Revenue 11,296 10,000 10,000 8,400 Fund Balance Reserve Used 349,463 1,045,781 261,742 991,708 -- - 1,143,660 1,843,854 1,059,815 1,814,924 Moving Ahead for Progress in the 21st Century (MAP -21) Fund Federgl'- STPL Revenue 49:1,626_. 699,220- _ 333,964 - SAFETEA-LU Revenue 219,810 900,190 110,463 1,459,513 SAFETEA LU Demo Revenue - - - 699,220 . Interest Revenue 363 - - - Fund Balance Reserve Used - - - - 712,799 1,599,410 110,463 2,492,697 13 CIW OF DIAMOND BAR ESTIMATED RESOURCES 2014-2015 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed INTEGRATED WASTE MGT FUND AB939 Admin Fees 509,035 475,000 475,000 490,000 Used Motor Oil Block Grant 17,546 5,000 - - Beverage Ctnr Recycling Girt - 15,000 15,206 - Interest Revenue 1 6,240 6,000 5,000 7,500 Fund Balance Reserve Used - 49,259 25,705 63,735 - 532,821 550,259 520,911 561,235 TRAFFIC MITIGATION FUND 35,414 35_,414 52,722' interest Revenue County STPL Revenue 92,550 - - - Traffic Mitigation - Eng - - - 154,730 Investment Earnings 3,408 3,500 3,500 2,000 Transfer In - - 500,000 - Fund Balance Reserve Used - 364,643 - 163,018 - 95,959- 368,143 503,500- 319,748 SEWER MITIGATION FUND - - 450,000 WASTE HAULER FUND Sewer Fees - - - 32,400 Interest Revenue - - - - Fund Balance Reserve Used - - - - - - - - 32,400 AIR QUALITY IMP FUND Pollution Reduc Fees 67,336 65,000 65,000 65,000 Interest Revenue 1,123 750 750 750 Fund Balance Reserve Used - 40,100 40,100 98,100 68,459 105,850 105,860 163,850 SB 821- BICYCLE & PED PATHS FUND Fund Balance Reserve Used - - 33,479 - SB 821 -Revenue 64,462 35,414 35_,414 52,722' interest Revenue (30) - 189 250 64,462 -35,414 69,082 52,972 MTA GRANTS FUND MTA Grant Revenue - - - 450,000 Investment Earnings - - - - Fund Balance Reserve Used - - - - - - - 450,000 WASTE HAULER FUND Solid Waste Impact Fees - 120,844 120,644 122,173 Interest Revenue - - - 500 Fund Balance Reserve Used - - - 95,844 - 120,844 120,844 218,517 QUIMBY FEES FUND Quimby Fees 26,138 - - - Interest Revenue 224 - - - Transfers In - General Fund - - - - Fund Balance Reserve Used 38,462 - - - _ 64,824 - - - n PROP A..- SAFE NEIGHBORHOC}D PARKS FUND _--._.--_- - Fund Balance -.Reserve C7sed - - - - - 162,027 -.- Prop A - Safe Nghbrhd Pks 319,127 415,340 420,340 147,320 Interest Revenue 181 - - - 319,308 415,340 420,340. 309,347 14 CITY OF DIAMOND BAIL ESTIMATED RESOURCES 2014-2015 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adipsted Projected Proposed PARK & FACILITY DEVELOPMENT" FUND Fund Balance Reserve Used Transfer In -General Fund - - - 384,615 Transfer In - Traffic Mit Fund - 75,000 75,000 - Interest Revenue 3,255 - 1,000 - 3,255 75,000 76,000 384,615 CDBGFUND CDBG Revenue -Carry Over - 2 2 130,364 CDBG Revenue 300,853 408,190 340,489 ; 205,934 300,853 408,192 340,491 336,298 CITIZENS OPTION FOR PUBLIC SAFETY FUND - - PuMG-Safety Grant -State 100,000 100,000 100,000 100,000 Interest Revenue 718 500 500 1,000 Fund Balance Reserve Used - 17,322 - 19,962 100,718 117,822 100,500 120,962 NARCOTICS ASSET FORFEITURE FUND 110,984 116,237 Fund Balance Reserve used Interest Revenue 1,063 500 500 - Fund Balance Reserve Used 96,109 66,254 66,254 - 97,172 66,754 66,754 - CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND Interest Revenue 289 200 200 200 Fund Balance Reserve Used 4,853 9,800 800 9,800 5,142 10,000 1,000 '10.000 PEG FEES FUND PEG Fees - - - 100,000 Interest Revenue - - - 1,000 Fund Balance Reserve' - - - _ 101,000 LANDSCAPE DIST # 38 Prop Tx -Sp Assessment 265,007 268,245 268,245 268,245 Transfer in - General Fd 17,712 66,419 64,302 99,237 Fund Balance Reserve Used - - - - 282,719 334,664 332,547 367,482 LANDSCAPE DIST #39 Prop Tx -Sp Assessment 163,091 162,630 162,630 163,000 Transfer -in - General Fd 95,65.2 117,834 110,984 116,237 Fund Balance Reserve used - - - - 258,743 280,464 273,614 279,237 LANDSCAPE DIST #41 Prop Tx -Sp Assessment 122,511 122,511 122,511 122,511 Interest Revenue 30 - - - Transfer -In Gen Fd 22,723 26,935 27,656 83,537 Transfer -in - Prop ASP 20,000 5,000 5,000 17,000 Fund Balance Reserve Used - _ - 165,264 154,446 - 1"55,967 ` 223,OG8 P USED OIL GRANT FUND . Fund Balance Reserve Used - - - - Interest Revenue - - - Used Gil Grant - - - 16,021 16,021 CITY OF DIAMOND BAR ESTIMATED RESOURCES 2014-2615 FY 2012-13 FY 2013-14 FY 2013-14 77 __2014-15 Actual Adjusted Projected Proposed BEVERAGE RECYCLING GRANT FUND Fund Balance Reserve Used' - - - 20,000 Transfer In - Waste Mgmt Interest Revenue 5,950 5,000 200 Interest Revenue- MG Revenue - - 14'744 Beverage Container Grant - - 244;227 34,944 CAPITAL IMP PROJECT FUND 498,857 419,018 330,842 Intergovt Revenue 15,771 71,228 - 27,750 37,495 309,922 - 205,648 Grant Revenues Transfer -In Other Funds - 1,576 - 1,000 200,000 1,500 Developer Fees Trans -in Other Funds - 3,781,358 6,502,095 2,672,908 6,495,446 Fund Balance Reserve (37,060) (332,407) (332,407) (6,516) 79,000 3,831,297 6,197,438 2,687,918 6,294,578 DEBT SERVICE FUND _ Investment Income 4 - 10 Transfer In - General Fund 837,288 843,906 843,693 848,406 Fund Balance Reserve Used - - 3 837,292 843,906 843,706 848,406 SELF INSURANCE FUND Trans -in General Fund 404,309 169,791 169,791 386,900 Interest Revenue 5,950 5,000 5,000 5,000 MG Revenue - - (8,925) Fund Balance Reserve Used 88,598 244;227 164,976 - 498,857 419,018 330,842 391,900 VEHICLE EQUIPMENT REPLACEMENT FUND Transfer -In Other Funds - 1,576 - 1,000 200,000 1,500 - 1,000 interest Revenue Restricted Fund Bal Used - - - 79,000 Unrestricted Fund Bal Used - 160,400 - -1,576 161,400 201,500 80,000 EQUIPMENT REPLACEMENT FUND Transfer -in General Fund 90,000 370,800 529,050 166,000 Interest Revenue Restricted Fund Bal Used- 418 29,000 - 53,073 500 29,000 500. 29,000 Unrestricted Fund Bal Used - 90,000 - - 20,500 119,418 513,873 558,550 216,000 BUILDING FACILITY & MAINTENANCE FUND Solar Incentive Revenue 8,985 10,000 8,500 10,000 Restricted Fund Bal 11 - 100 100 Transfer In - General Fund - - 100,000 - Unrestricted Fund Bal Used - - - 7,000 8,996 10,000 108,600 17,100 TOTAL RESOURCES 34,723,194 43,876,049 40,246,476 47,249,032 Less lnterfund Transfers (6,880,656,) (10,126,316) (7,656,999) 9,772,921) .-.,N,ET.CITYRESOU_RCES $27,842,538 $33,749,733 $32,589478. $37,476,110 - 16 SCHEDULE OF EXPENDITURES BY FUND 17 a CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES BY FUND SPECIAL _FUNDS FY 2012-13 FY 2043-14 FY 2013-14 FY 2014-15 Community Organization Support Fd Actual Adjusted Projected Proposed GENERALFUND - - - 200,000 Legislative 1,287,681 1,578, 737 1,318,471 1,404, 853 Admin & Support 3,338,840 3,724,919 3,445,484 3,701,484 Public Safety 5,679,085 6,194,543 5,685,960 6,341,630 Community Development 1,340,601 1,595,080 1,561,762 1,605,715 Community Services 4,056,125 4,811,166 4,742,745 4,576,061 Public Works 2,372,322 3,118,589 3,112,109 3,028,366 Transfer -Out -Other Funds 2,020,698 2,278,860 3,637,463 3,776,068 MAP -21 Fund -. 20,095,352 23,301,894 23,503,994 24,434,177 SPECIAL _FUNDS Community Organization Support Fd 10,370 15,000 15,000 15,000 Law Enforcement Reserve Fund - - - 200,000 General Plan Revision Fund - - - - 10,370 15,000 15,000 215,000 SPECIAL REVENUE FUNDS Measure R Fund 147,666 1,401,770 554,221 1,459,391 Gas Tax Fund 1,428,869 2,614,645 1,675,789 2,250,487 Prop ATransit Tax Fund 1,553,095 2,166,524 2,433,905 2,464,840 Prop C Transit Tax Fund 1,143,660 1,843,854 1,059,815 1,814,924 MAP -21 Fund -. 712,436 1,599,410 110,463 2,492,698 Integrated Waste Management Fund 415,510 550,259 520,911 561,235 Traffic Mitigation Fund 92,550 368,143 235,000 319,748 Sewer Mitigation Fund - - - - Air Quality Imp Fund 67,739 105,850 105,850 163,850 SB 821 Fund 45,380 32,000 32,000 125,968 MTA Grants Fund - - - 450,000 Waste Hauler Fund - 120,844 25,000 218,017 Quimby Fees Fund 64,824 - - - Prop A - Safe Neighborhood Parks Fd 128,063 420,340 258,313 309,347 Park & Facility Development Fund 163,663 72,754 8,519 114,235 CDBG Fund 300,851 408,192 210,127 354,563 Citizens Option for Public Safety Fund 88,758 117,822 93,800 120,962 Narcotics Asset Forfeiture Fund 97,172 66,754 66,754 - CA Law EnforcementEquip, Prgm Fd 5,142 10,000 1,000 10,000 PEG Fees Fund - - - 85,000 Landscape District # 38 298,498 318,885 316,768 367,237 Landscape District # 39 263,092 266,651 259,801 279,237 Landscape District#41 163,193 205,411 181,690 223,537 Used Oil Grant Fund - - - 16,021 Beverage Recycling Grant Fund - - - - TOT�kL SPECIAL REVENUE FUNDS 7,180,161 12,690,107 8,149,726 14,201,296 CAPITAL PROJECTS Capital Improvement Projects Fund 4,163,704 6,664,759 2,694,434 6,301,094 TOTAL CkPITAL PROJECTS FUND----.- 4,163,704. 6,664,759 - _ 2,694,434 `6,301,094 DEBT SERVICE Debt Service Fund 837,291 843,906 843,706 848,406 TOTAL DEBT SERVICE FUND 837,291 843,906 843,706 848,406 19 CITY OF DIAMOND BAR SCHEDULE OF EXPENDITURES BY FUND TOTAL INTERNAL SERVICE FUND TOTAL CITY EXPENDITURES Less InterFund Transfers NET CITY EXPENDITURES 627,519 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 $44,511,384 $36,095,702 Actual Adjusted Projpcted Proposed (9,772,921) $22,766,081 $34,385,068 $28,438,703 INTERNAL SERVICE FUNDS Self Insurance Fund 498,857 419,018. -330,842 391,900 Vehicle Replacement Fund 6,153 86,900 88,200 47,500 Equipment Replacement Fund 122,509 489,800 469,800 245,000 Building Facility & Maintenance Fund - - - - TOTAL INTERNAL SERVICE FUND TOTAL CITY EXPENDITURES Less InterFund Transfers NET CITY EXPENDITURES 627,519 995,718 888,842 684,400 $32,914,397 $44,511,384 $36,095,702 $46,684,374. (10,126,316) .(10,126,316) (7,656,999) (9,772,921) $22,766,081 $34,385,068 $28,438,703 $36,911,452 20 STATEMENT OF FUND BALANCE 21 M� W co r Lo OC) E c 1 d L cm 0 o� zi ■� N v co w OFl- Qh IT Q MLD- t-, r-- QCO (D (o a) (D M V'(n m(D MOCSOr O MCO 1` rM- O O mMCT c0 CO h ' N ((] M d' 0 f M d_ in ' ' c) N co ' Lo cc) ' ' ' + N Lo ' O Q N co 0) CD p a Y P N N L(? N N t -- W m m O WC (O Q (O- 'O Q N t~ C7 y C7 i` Lo LO r47 Nt-C'7NM M r00 Nal N OQO)N 'Gt y Q. ' (D C� LO Cl) v Q Cr1 co Y CD Op CD V r N m r lL. *J W Q r{ Q m m Q (D O P- N Lo LO N C3 DQ 0n V: ' m(D(0ti 4 ' O O ' MNNIt y (p Q CY) o co N 01 m CS] [7 ao [5S d� 'd� C51 WO L1- 0LOLO N0)0) W m Lnr Or N0 CD . � Nd' NC:) "T r Ir C%[ Cl)r Nr yC C6 C4 rN - 0 r L r N rnQ 0'r fl-co(D - OD C) OO[-- htiY V•d'(flQOC] Y y 0 C d'co MrLA COQ QQM MMNdTmm Q QQ co Lr0 0067 L170 ' m Nu7 ' QONClt L(]Oh C:) d' m LO C3 ' tl- y=LLW7 Lf 0) (OM ti Mr 0LmL7 tiNCl t --M C')(O d' mr ti LTJ N YCD rr�0)'It' I' co :5 LO ('7NN Mm0 N 'n d N N co !Z LU (D0hV'hf`N Q LO LO O t` V'Oti tl-W WM 1'-NN1`r V'lY](0 C>0 W CO y m Q V• co W N Q m V- -t Q CO O V' M M CO r W C7 CO CO N V' t'- Q O m CO) 67 CD(DCoco UD L60(OY V - NV -CD M LD NCO_ ' L]MN N,LDQ OY LI] ct cr LD t, -(D V C'7 L6 1-7 rl [-cr] CD N N Y LOO 00 (A CV (D Lf) V- M M CD ";r- d" co h CV r4 YLo LOr,COMCOCDM M MG) C3V)co0 MNCDtiN - nM qr It"dr N w co n N d' co It V; 0 d' N M It CO N r M N N N M 0 CO CO �- O - �-' y*' YN[V C4 1-: Cd r co O LO n O (D CO Q Q CLiQo NN[ML? ' o' VO'rn ' o L Q L() m W co C) NG)-;rm coW w1 r - LTi r Q m C') r CD, OLo M0{-000 Q'd'O C7 QQ V -O M QQQ IT W OQOC) Lo N d - NZ 600M0 Lo C:) t~ "CD 0M QQQ0QN<t dr C73 Q O(Z) d CIL , L (D co toNCD LC)N O MQ NCa O C,4-, V-i—CD ' Ola ' QQQ 6)(.0 ' Q OLi]r 'P' 7 V- (DOMNr-(DLL)Lc'l ON t` Y LO r W C7 Cr)C)(D LO Liz Y O O] Cl) CF) CII u7 �YM 0)C7V_ CO M U) 04 V' NQ C) (D NrrN r m Q .(D LD r CO V' Y d' r r r r YN rN CA y V- VNMCDM Lo 1` V- r•C7 It (1) i`1- (D 0C4 a)(0 0 m V (D V"Q mm V -r W V' Nm(DM 6] Qm MO] co + 0L0 WQNMr V_ ' IT ' W ' 0m Q3 co ' MM ' L L , � L Cl LL7N LC 4) O CA, V' Lri N -I 67 LD LO LSi N 7 C7 CD ( Lo O CD Q CD CD t-, h M1� 1-7 147 W V- mM N (A corn MQ MN C> 'IT r- ti 00 OJ N0 Q1` r r YY QM V'Y O N Y r m @r 1` fF O Q Y a LL r- r Y 'p !J_. c -6 LL a 7 �" LL- c `c5 LL LL .� O (D Cl U) O' t j .� _q�j .d 7 a� u' 2�nLiu rm7m 0 3 LL. - Q y6 a) - - -0 -0 (D - LLL. C0 O Y � 'dy W s+ .+ CDQ-' -0 � - a - Li li - U- L - Q v c :o m-00 `o LL C] C] Q G . v e -E cd - o c -a 2 c e o 0 r �� o❑ c m c i� � ` 3 m C '� •- U) O 4 3 LL -- Z C N U -� 'Lp -� +' 7+ @ 3 �'5 LL. [53 7 `C7 C." q f6 i- CL LL y wT+ O N C 0 7 � Q1 co c nt -µrc co- ca c Lo co N ) m Cv�-.—�� viwo� c�� �-a� o n� 0 � (� LL m o LL1rHLL-'D:�rn � CO u) m O Nw Q Q U- - 0 N X L ' _ °? '� �-' S CU , !L a N.U. (a [9 [0 p] - N aj O] F- �. lL N (B U .J a ti- w w O :u c i� Q �Q 3 C) CA o ti. 5r C)LLQ c E Co m Q a Q Cl t:; � � L c N � � U � c c ami � 'Q � � '� (tea N O - N SB 3 - Q m Q1 .� m �"' i15 [IS c0 O .� (D Q W (� C6 C� '� N 0] N LU Q7 �' 7 L i7U��C�Lta�51—cn¢tn��o.-LQUUZUa���amUacn7wm C7 73 N0rN co d•LO(Dh Wm Q YNn'tm (.0 r.- In A m OYQOQQ Q O �QYrrrr rYr rr r NNNN NNNNNCq Mm - CD C0Q I-- M- OCaQrrrtrrY Yrrr rrr rrr ——- -r rNMu)0LO LO LL 23 GENERAL FUND BUDGET z 25 5!14!2014 CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2014-15 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014.15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions From Other Agencies Fines and Forfeitures Current Services Charges Use of Money & Property Cost Reimbursements Transfers -In Other Funds Fd Balance Reserves Total Estimated Resources APPROPRIATIONS City Council City Attorney Gily Manager/City Clerk Finance Human Resources Information Systems General Government Civic Center Public Information Economic Development Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community Dev.lPlanning Building & Safely Neighborhood Improvement Community SerVices Admin Diamond Bar Canter - Oper. Park Operations Recreation Public Works -Admin Engineering Road Maintenance Landscape Maintenance Transfer -Out Other Funds Total Appropriations $4,047,704 $4,066,842 $4,110,345 $4,182,291 6,120,146 6,293,245 6,302,712 6,260,796 4,692,583 4,871,214 4,894,101 4,955,848 - 600,000 600,000 337,500 522,142 535,900 555,000 557,000 2,020,589 2,250,945 2,794,569 4,536,300 913,771 1,061,455 3,354,656 1,065,025 513,248 210,000 _40,000 199,500 1,216,603 1,488,850 1,479029 1,540,543 762,603 2,024,600 1,398,180 2,`125,002 $20,809,649 $23,403,051 $25,528,712 $25,759,805 Excess Resources over Appropriations Furid Balance Reserves @ Beg of Year Less Appropriations Cary Over Less Uses of Fd Bat Reserves Estimated Fd Bal Reserves @ 06136 $146,502 $166,609 $144,916 $156,283 243,296 295,000 235,000 285,000 897,883 1,117,12B 938,555 963,569 415,452 497,253 470,523 576,926 228,252 281,121 265,609 288,292. 1,064,686 979,597 968,110 883,439 340,171 361,998 347,906 344,850 639,824 554,813 511,843 683,028 523,995 681,315 663,121 609,707 128,459 368,822 218,372 315,242 5,479,623 5,985,236 5,486,100 6,124,240 3,30i 6,506 5,179 5,000 - 7,500 7,359 15,000 128,587 134,667 134, 667 140,000 67,574 60,640 52,655 57,390 571,369 729,348 683,267 595,143 478,577 553,900 576,147 707,657 290,655 311,632 302,348 302,916 408,139 ' 410,069 391,831 421,176 965,329. 1,407,328 1,397,163 1,114,982 998,035 11151,007 1,157,620 1,096,523 1,664,622 1,842,762 1,796,111 1,943,381 583,727 763,770 757,618 804,673 265,320 481,822 486,473 406,786 1,146,374 11509,622 1,505,318 1,566,151 376,901 363,375 362,700 230,757 2,020,698 2,278,060 3,637,463 3,776,068 20,095,352 23,301,894 23,503,994 24,434,177 $714,298 $10`1,157 $2,024,718 $1,325,628 17,200,661 17.152,356 17,152,356 17,778,894 762,603) (2,024,600) 1,398,180) (2,125,002) 17,152,3 56 15,228,913 17,778.894 16,979,519 Uses of Fund Balance Reserves: General Plan 63,135 165,039 154,000 25,000 Economic Development 128,459 368,621 218,372 315,242 Watershed Management 20,000 20,000 Transfer out - CIP 158,115 112,501 1,133,739 Transfer out -LLADS 136,087 211,188 202,942 299,011 Transfer out - PEG Fees 20,397 Emergency Generator 127,520 DBC Technology Upgrades 76,781 120,872 114,443 DBC Office Upgrades 72,506 334,299 231,250 Emergency Generator Housing 65,000 27,260 80,000 Document Scanning System 100,000 10,000 95,000 Residenfial Slurry Seal - Area 1 B 119,058 17,169 Mobile Command Post 45,000 31,400 Dog Park Improvements 23,000 13,003 Parkway Curb Removal 155,613 - 156,613 PC Replacement CH & DBC 140,800 140,800 Park Slurry Seal Project 105,000 105,000 Design - Heritage Park Com Ctr Imp 50,000 - 762,603 2,024,600 1,398,160 2,125,002 V) LU U LU � N Z :3 C%4 LL ` W. 'ZLU V v Fmo' 41) LD N N x fu N r nj N co LD Q O �" C L Q- j Do 0 N U'1 H a 4- v N !;' r Ln CF LL L Vl aj ro m O p Q N Up O �L QC\ m LA " a m c O ay cU - EQ 4? o o Ln o Ln 3o N W i` o N J.7 61 06 O 41 O Lr�Ln Loo `� U O rp Cis - Q tl' u] O vi a U Li U O Qi N E1 of +� N L Z V co28 z 0 a_ - LI V- V— a. T 0- C'44 N Z LL LL J Q I.L. Z `W V J 0 � m CU io u crqv o rl O un_]- [r i � 00 E ¢ E O u I G al E Q o L', m W p ui c.o 006 .F E E O u h T M q* N Cl) 0. �L Q 0 L- CL Q CL W 4-10 a 4- o o Brio J 0 � m CU io u crqv o rl O un_]- [r i � 00 E ¢ E O u I G al E Q o L', m W p ui c.o 006 .F E E O u h T M q* N Cl) 0. �L Q 0 L- CL Q CL W 4-10 GENERAL FUND REVENUE SUMMARY 31 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2014-15 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Roll 30100 Prior Year Property Tax 30200 Misc. Property Taxes 30250 Interest Penalties & Delinquencies Property Transfer Tax Total Property `taxes Other Taxes 3,781,844 31010 Sales Tax 31011 Sales Tax Compensation Fund 31200 Transient Occupancy Tax 31210 Franchise Tax 31215 PEG Fees 31250 Property Transfer Tax (15,000) Total Other Taxes Subventions - State: FY 2012-13 FY 201344 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 3,751,549 3,781,844 3;800,000 3,866,500 162,374 168,345 168,345 171,291 110,041 92,153 125,000 127,500 (8,037) (7,500) (15,000) (15,000) 11954 2,000 2,000 2,000 29,823 30,000 30,000 30,000 4,047,704 4,066,842 4,110,345 4,182,291 2,638,096 2,719,959 2,719,959 2,751,971 900,182 908,041 908,041 920,825 782,952 782,590 800,000 800,000 1,465,666 1,442, 655 1,402,095 1,438,000 16,985 65,000 97,617 - 316,265 375,000 375,000 350,000 6,120,146 6,293,245 6,302,712 6,260,796 31340 Homeowners Exemption 32,569 35,000 32,000 35,000 31700 Motor Vehicle in Lieu (VLF) - - 25,887 - 31701 VLF - Property Tax in Lieu 4,659,994 4,836,214 4,836,214 4,920,848 1,000 Total Subventions -State 4,692,563 4,871,214 4,894,101 4,955,848 From Other Agencies 200,000 200,000 200,000 31900 lntergovt Revenue - Other Cities - 600,000.?, 600,000 337,500 12,000 Total From Other Agencies - 600,000 - ; - 600,000 337,500 Fines & Forfeitures 32150 Vehicle Code Fines 308,333 300,000 305,000 305,000 32200 General Fines 23,367 20,400 22,000 25,000 32210 Municipal.Code Fines - 1,000 1,000 5,000 32230 Parking Fines 165,324 200,000 200,000 200,000 32250 Vehicle Impound Fees 25,118 12,000 12,000 12,000 32270 False Alarm Fees - 2,500 15,000 10,000 Inspection Fees Total Fines & Forfeitures 522,142 535,900 555,000 557,000 Current Service Charges: Building Fees: 34110 Building Permits 266,981 322,519 625,697 573,863 34120 Plumbing Permits 34,086 38,599 40,561 34,358 34130 Electrical Permits 33,502 41,330 43,431 36,769 34140 Mechanical Permits 21,529 27,354 28,745 24,348 34200 Permit Issuance Fee 58,967 71,927 75,583 64,024 34250 Inspection Fees 9,627 12,088 12,702 10,760 34300 Plan Check Fees 220,178 295,064 332,460 444,366 34310 Plan Retention Fee 15,532 17,089 18,431 15,211 34350 SMIP Fees 2,483 4,210 4,424 3,747 34355 Building Standards'Adm Fee 1,179 1,465 1,539 1,304 34415 Waste Reduction Fees - 500 500 500 Sub -Total 664,064 832,145 1,184,074 1,209,270 Planning Fees.- ees:34430 34430 Current Planning Fees 100,474 110,000 300,000 200,000 34552 Willow Heights Developer Fees - - - 1,500,000 34554 Willow Heights Park Impr Fees - - - 384,615 34560 Business License Fees 19,882 18,000 22,000 22,000 34561 Business License Late Fees 2,594 3,000 3,000 3,000 Sub -Total 122,950 131,000. 325,000 2,109,615 Engineering Fees: 34610 Engr- Plan Check Fees 88,875 125,000 140,000 30,000 34620 Engr -Address Change Fee 4,520 5,000 5,000 5,000 34630 Engr- Encroachment Fees 7t1 70,000 75,000. 75,000 Transfers In -Other Funds: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 - 867,183 - 979,032 Actual Adjusted Projected Proposed 34640 Engr- InspectionsFees 7,374 75,000 85,000 60,000 25,000 34650 SoilsffrafficlMisc Engring Fees 18,090 30,000 30,000 90,302 34662 Waste Hauler Fees 207,057 23,707 89,319 30,000 89,319 30,000 30,000 34665 Industrial Waste Fees Sub-Totai 425,474 424,319 454,319 315,302 Recreation Fees: 34720, Community Activities 73,392 74,495 50,000 88,475 34730 Senior Activities 54,638 52,000 52,000 66,441. 34740 Athletics 85,410 97,790 90,000 104,399 34760 Fee Programs 230,815 265,336 237,196 275,000 237,196 275,000 262,798 275,000 34780 34800 Contract Classes Special Event Fees. 98,510 127,000 127,000 105,000 Sub -Total 808,101 863,481 831,196 902,113 y Total Current Service Charges 2,020,589 2,250,945 2,794,589 4,536,300 Use of Money and Property: 36100 Investment Earnings 120,103 135,000 135,000 127,000 36110 Unrealized Gain/(Loss) on Invests (126,190) - - 36120 Gain/Loss On Sale of Investments - 2,200 7,200 225 36600 Returned Check Charges (2,252) 205,329 500 226,255 50 206,000 226,300 36610 36615 Rents & Concessions X13 Center Rental 613,485 622,000 635,000 635,000 36618 Facility Security 24,596 - 25,000 25,000 25,000 36620 Heritage Pk Bldg Rental 20,920. 20,000 20,000 20,000 36625 Parks & Fields Rental 17,066 20,000 20,000 20,000 36630 Sale of Fixed Assets - 1,000 - 500 36635 Proceeds from Sale 9,200 2,098 - 2,500 2,282,406 3,000 - 2,500 36650 Sale of Printed Material 4,000 1,000 750 500 36660 36800 Donations Property Damage - Pub Wks 5,115 3,000 13,000 5,000 36810 Property Damage - Parks 74 20,227 500 2,500 250 7,000 500 2,500 36900 Miscellaneous. Revenue Total Use of Money and Property 913,771 1,061,455 3,354,656 1,065,025 ,rte,=-•_ .:_.... _ Cost Reimbursements 36950 Cost Reimbursements 513,248 210,000 40,000 199,500 Total Cost Reimbursements 513,248 210,000 40,000 199,500 Transfers In -Other Funds: - 200,400 39012 Transfer In - Law Enforcement Func 39111 Transfer In - Gas Tax Fund - 867,183 - 979,032 979,032 1,041,063 39115 Transfer In - Int. Waste Mgt. Fd 62,001 60,681 60,681 59,698 39116 Transfer In -Traffic Mitigation Fund - 150,000 150,000 - 39123 Transfer In - Safe Parks Fd 108,063 115,340 11.5,340 130,320 39126 Transfer In - COPS Fund 82,463 107,322 107,322 109,462 39127 Transfer In - Marc Asset Forfeiture 97,173 66,754 66,754 - 39141 Transfer In - LLAD 41 - 9,721 - Total Transfers [n -Other Funds 1,216,883 1,488,850 1,479,129 1,540,543 Fund Balance Reserves Use of Fund Balance Reserves 762,603 2,024,600 1,398,180 2,125,002 GENERAL FUND TOTAL 20,809,649 23,403,051 25,528,712 25,759,805 34 CITY OF DIAMOND BAIL GENERAL FUND REVENUE BUDGET DISCUSSION FY'14-'15 TOTAL BUDGET $25,759,805 PROPERTY TAXIS 4,182,291 Current Secured (30010) Amount Budgeted: 3,866,500 1.75% base year inflation factor 3;866,500 Current Unsecured (30020) Amount Budgeted: 171,291 1.75% base year inflation factor 171,291 Supplemental Roil (30050) Amount Budgeted: 127,500 Historical - Based on home sales & home improvements 127,500 Prior Year Property Tax (30100) - Amount Budgeted:(.16,000) Historical - Based on re -assessments and overcharges (15,000) Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical 2,000 Interest Penalties & Delinquencies (3026.0) Amount Budgeted: 30,000 Historical 30,000 OTHER TAXES 6,260,796 Sales Tax (31010) Amount Budgefed: f" 2,751,971 i Based on HdL FY 2014 projection 2,751,971 - Sales Tax Compensation Fund (31011) Amount Budgeted: 920,825 Based on HdL FY 2014 projection 920,825 Transient Occupancy Tax (31200) Amount Budgeted: 800,000 Based on 2013114 estimated 800,000 Franchise Tax (31210) Amount Budgeted: 1,438,000 Southern CA Edison 416,000 The Gas Company 130,000 Time Warner 360,000 Verizon FIOS 165,000 Clear Channel 27,000 Solid Waste -based on 5% of gross receipts 340,000 Property Transfer Tax (31250) Amount Budgeted: 350,000 Based on property sales 350,000 SUBVENTIONS - STATE 4,955,848 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical 35,000 Motor Vehicle in Lieu (31700) Amount Budgeted: _ This revenue has been eliminated by the State _ VLF Property Tx in Lieu (31701) Amount Budgeted: 4,920,848 Based on current yr + 1.75% growth 4,920,848 35 Page 2 FROM OTHER AGENCIES 337,500 Intergov't Revenue - Other Cities (31900) : Amount Budgeted: 337,500 Sale of Prop A Funds 337,500 FINES & FORFEITURES 557,000 Traffic Fines (32150) Amount Budgeted: 305,000 Based on current yr 305,000 - General Fines (322.00) Amount Budgeted: 25,000 Based on current year 25,000 Municipal Code Fines (32210) Amount Budgeted: 5,000 Data Ticket collecting fines (new this year) 5,000 ParkinjFinos(32230) Amount Budgeted: -: - 200,000 Based on current yr 200,000 Vehicle Impound Fees (32250) Amount Budgeted, 12,000 Based on current yr 12,000 False Alarm Fees (32270) Amount Budgeted: 10,000 Newly Implemented Program 10,000 - CURRENT SERVICE CHARGES: 4,535,300 BUILDING FEES: Building Permits (34110) Amount Budgeted: 573;863 Building Permit Fees 573,863 Plumbing Permits (34120) Amount Budgeted: 34,358 Plumbing Permit Fees 34,358 Electrical Permits (34130) Amount Budgeted: 36,789 Electrical Permit Fees 36,789 Mechanical Permits (34140) Amount Budgeted: 24,348 Mechanical Permit Fees 24,346 Permit Issuance Fee (34200) Amount Budgeted: 64,024 Permit Issuance Fee 64,024 Inspection Fees (34250) Amount Budgeted: 10,760 Inspection Fees 10,760 Plan Check Fees (34300) Amount Budgeted: 444,366 Plan Check Fees 444,368 Pian Retention Fee (34310) Amount Budgeted: 15,211 Plan Retention Fee 15,211 SMIP Fees (34350) Amount Budgeted: 3,747 Primarily remitted to State 3,747 Building Standards Adm Fee (34355) Amount Budgeted: 1,304 Primarily remitted to State 1,304 36 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY14-15 Page 3 Waste Reduction Fee (34355) Amount Budgeted: 500 Waste Reduction Fees 500 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 200,000 Planning Fees 200,000 Willow Heights Developer Fees (34552) Amount Budgeted: Community Activities (34720) 1,500,000 100 Units during FY 14115 18,100 1,500,000 2,875 Willow Heights Park Impr Fees (34554) Amount Budgeted: Adult Excursions 384,615 100 Units during FY 14115 9,125 384,615 7,300 a Business License Fees (34560) = " Amount Budgeted:"'- . Concerts in the Park 22,000 Business License Fees 15,000 22,000 Business License Late Fees (34561) Amount Budgeted: 3,000 Business License Late Fees 3,000 EMG INEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 30,000 Engineering Plan Check Fees 30,000 Engr - Address Change Fee (34620) Amount Budgeted: 5,000 Address Change Fee 5,000 Engr - Encroachment Fees (34630) Amount Budgeted: 75,000 Encroachment Fees 75,000 Engr - Inspections Fees (34640) Amount Budgeted: 60,000 . Inspection Fees 60,000 Engr - SoilslTrafficlMise Engr Fees (34650) Amount Budgeted: 25,000 SoilslTrafficlMisc Engineering Fees 25,000 Waste Hauler Fees (34662) Amount Budgeted: 90,302 Street.Sweeping Fees 90,302 Industrial Waste Fees (34665) Amount Budgeted: 30,000 Industrial Waste Fee's 30,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 88,475 City Birthday Party 18,100 Haunted House/Fall Festival 2,875 Concert Share _ Adult Excursions 29,700 D B4Yo uth 9,125 Winter Snowfest 7,300 Candy Cane Craft Fair 4,375 Concerts in the Park 2,000 Bridal Show 15,000 37 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY'14-15 Paqe 4 Senior Activities (34730) Amount Budgeted: 66,441 Senior Excursions 42,066 Senior Activities 24,375 Cell Site Contracts (2) - Peterson Park 44,000 Athletics (34740) Amount Budgeted: 104,399 Youth Baseball 17,964 Youth Indoor Soccer - Mt Calvary 11,976 Youth Basketball 34,539 Adult Volleyball 3,200 Adult Basketball 36,720 Fee Programs (34760) Amount Budgeted: 262,798 Day Camp 153,500 Tiny Tots -TM - 109,298 - Contract Classes (34780) Amount Budgeted: . 275,000 Contract Classes - 275,000 Special Event Fees Amount Budgeted:. 105,000 Calvary Chapel - Sheriff 105,000 USE OF MONEY AND PROPERTY 1,264,525 Interest Earnings (36100) Amount Budgeted: 127,000, 127,000 Returned Check Charges (36600) Amount Budgeted: Based on 15 returned checkslyear 225 225 Rents & Concessions (36610) Amount Budgeted: 226,300 Soda Machine Contract.._ Parks 6,000 Cell Site Contracts (2) - Peterson Park 44,000 Cell Site Contract -- Eastgate Road Access 10,000 Cell Site Contracts (2) -- Pantera Park 52,500 Cell Site Contracts (3) -- DBC 108,300 Cell Site Contract -!Next G./Crown Castle Micro Sites 5,500 Diamond Bar Center Rental (36615) Amount Budgeted: 635,000 Diamond Bar Center Rental 635,000 Facility Security (36618) Amount Budgeted: 25,000 Facility Security , 25,000 Heritage Park Bldg Rental (36620). Amount Budgeted: 20,000 Heritage Park Community Center Rental 20,000 Parks & Fields Rental (36625) Amount Budgeted: 20,000 Pantera Park Activity Room Rental 5,000 Picnic Reservations 12,000 Ball Field Rental 3,000 Sale of Fixed Assets (36630) Amount Budgeted: 500 Surplus equipment 500 W Sale of Printed Material (36650) Misc plans & specs, etc. Donations (36660) Donations CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY14-15 Amount Budgeted: 2,500 2,500 Amount Budgeted: 500 500 Property Damage - Pub Wks (36800) Amount Budgeted: 5,000 Property Damage 5,000 Properly Damage - Parks (36810) Amount Budgeted: 500 Property Damage 500 Miscellaneous Revenue (36900) Amount Budgeted: 2,500 5 -Miscellaneous Revenue - 2,500 Cost Reimbursements (36950) Amount Budgeted: 199,500 Recoverable legal fees from code enforcement cases 185,000 Miscellaneous 14,500 TRANSFERS IN - OTHER FUNDS 1,540,543 Transfer In -Law Enforcement Fund (39012) Amount Budgeted: 2003000 Use prior year's savings toward increase in public safety budget 200,000 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 1,041,063 Utilities (001-5510-42126) 70,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 971,063 Transfer In - Int, Waste Mgt Fd (39115) Amount Budgeted: 59,698 Street Sweeping (001-5554-45501) 44,698 Storm Drainage (001-5554-45512) 15.000 Transfer In -Traffic Imp Fund (39116) Amount Budgeted: - Transfer In - Traffic Imp Fund - Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 130,320 Youth Master Plan Implementation 95,320 Landscape Maintenance 35,000 Transfer In - COPS Fund (39126) Amount Budgeted: 109,462 Law Enforcement Technician Position 84,462 DB Fingerprinting Program 25,000 Fund Balance Reserves Amount Budgeted: 2,125,002 2,125,002 Economic Development Exp 315,242 Transfer Out - PEG Fees 20,397 Transfer -Out - LLADS 299,011 Transfer -Out- C1P (Parks Projects) 43,370 Transfer -Out - CIP (Streets Projects) 1,090,369 Emergency Generator Housing 80,000 Parkway Curb Removal 156,613 Document Scanning 95,000 General Plan 25,000 39 GENERAL FUND EXPENDITURF. 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[acu a� (� C?U0-E7- si(DC)a-w -j C) <LuF- EQmZ0Cl0 k aCLwEY_-j0 0- 0 U 43 EXPENDITURE DETAIL m 11 SECTION & DEPARTMENT 45 CITY OF DIAMOND BAR COMMUNITY ADMINISTRATION 47 CITY OF DIAMOND BAR Department -Legislative • City Council • City Attorney • City Manager/City Clerk A CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2014-15 Organization 9: 001-4010 through 001-4030 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES 927,590 .901,147 866,431 858,363 SUPPLIES 2,134 2,500 1,700 2,500 OPERATING EXPENDITURES 71,804 204,090 185,340 87,990 PROFESSIONAL SERVICES• 286,153 471,000 265,000 456,000 CAPITAL OUTLAY 0 0 0 0 DEPART MENT TOTAL $1,287,681 $1,578,737 $1,318,471 $1,404,353 - DEPARTMENT INCLUDES: City Council $156,283 City Attorney . 285,000 City ManagerlCity Clerk's Office 963,569 City Council lt.1" LEGISLATIVE SERVICES City Attorney 20.3% Total Department Expenditures - $1,404,853 50 City Mgr/City CIerk's Office 68.6% CITY OF' DIAMOND BAR ESTIMATED EXPENDITURES a41t15[ON 5iiiiriiaiy;;;:::: FY 2014-15 q#�GAi�tisiQO[) i40 lD:ta;Q3 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 42325 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42112 Photography 42115 Advertising 42124 Technology 42125 Telephone 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42390 Elections 9,561 TOTAL OPERATING EXP. PROFESSIONAL SERVICES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 661,073 619,623 620,163 595,471 235 1,500 250 1,000 7,699 12,852 7,500 12,658 109,962 111,066 101,188 105,761 7,524 9,634 7,858 7,874 3,010 3,702 3,702 3,359 10,533 10,611 10,270 9,561 127,534 132,159 115,500 122,678 927,590 901,147 866,431 858,363 2,488 2,500._.._._: 1,700 2,500 (354) - - - 2,134 2,500 1,700 2,500 - 500 500 500 1,252 8,000 2,500 8,000 - - - 4,206 5,118 5,700 5,600 2,700 735 1,700 1,500 1,700 116 - - - 2,630 3,300 3,100 3,300 4,508 7,450 6,000 7,450 4,233 3,500 3,700 4,200 24,508 24,000 18,000 26,000 28,343 28,940 28,940 28,940 344 1,000 500 1,000 17 120,000 115,000. 71.,804 204,090 185,340 87,990 44000 Professional Services 42,857 176,000 30,000 171,000 44020 Prof Svcs - General Legal 69,763 145,000 125,000 135,000 44021 Prof Svcs - Special Legal 399 25,000 10,000 25,000 44023 Prof Svcs - Sp Lgl-Code Enf 173,134 125,000 100,000 125,000 TOTAL PROF SVCS 286,153 471,000 265,000 456,000 CAPITAL OUTLAY 46220 Furniture - - - - DEPARTMENT TOTAL 1,287,681 1,578,737 1,318,471 1,404,853 51 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: CITY COUNCIL DIVISION NO. 4010 The City Council is the legislative and policy-making body for the City of Diamond Bar. Five council members are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community -needs and for establishing the- quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies; and adopts such regulatory measures as may be necessary for the mutual protection of the community. Council members also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. PERSONNEL . , City Council Members 5.0 r.1) CITY OF DIAMOND BAF ESTIMATED EXPENDITURES FY 2014-15 DE. PART1vI€int ; Legislati�le ; D1V:f3lpl. . C .... i'> : S?RGi4NI A 1Ql+t =::: �4 SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 41200 Operating Supplies Actual Adjusted Projected Proposed PERSONNEL SERVICES TOTAL SUPPLIES 662 1,000 500 40010 Salaries 43,865 44,760 45,300 44,760 40070 City Paid Benefits 1,884 5,906 2,500 5,979 40080 Retirement 5,797 6,188 6,188 61457 40083 Worker's Comp. Exp. 337 358 358 358 40085 Medicare 1,313 1,370 1,370 1,258 40090 Benefit Allotment 62,802 66,627 55,000 5_5,871 42325 TOTAL PERSONNEL 115,998 125,209 110,716 114,683 SUPPLIES 41200 Operating Supplies 662 1,000 500 1,000 TOTAL SUPPLIES 662 1,000 500 1,000 OPERATING EXPENDITURES 42112 Photography - 500 500 500 42125 Telephone 2,543 2,700 2,600 2,700 42130 Rental/Lease of Equipment 735` 1,700 1,500 1,700 42315 Membership & Dues 390 300 100 300 42320 Publications - 200 - 200 42325 Meetings 1,360 1,000 1,000 1,200 42330 Travel -Conferences 7,174 16,000 10,000 16,000 42335 Travel -Mileage & Auto Allow 17,640 18,000 18,000 18,000 TOTAL OPERATING EXP. 29,842 40,400 33,700 40,600 DIVISION TOTAL 146,502 166,609 144,916 156,2B3 53 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FYI 4-16 TOTAL BUDGET $156,233 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 114,683 City Council Members ($74(31mo + Bene's) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: - .500 Council Photos 500 �- Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 1,700 Cable Modems 1,700 Membership & Dues (42315) Amount Budgeted: - 300 ICSC 300 Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 1,200 League, Chamber, Misc 1,200. Travel -Conferences (42330) Amount Budgeted: 16,000 League, CCCA, Nati League, SCAG, 16,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 3001mo X 5 18,000 Education & Training (42340) Amount Budgeted: 54 CITY OF DIAMOND RAR ACTIVITY COMMENTARY 20'14-2015 DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020 The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Woodruff, Spradlin & Smart, APC. In addition to the general legal services provided by Woodruff, Spradlin & Smart, the - City periodically has the need for legal service related to personnel issues : and code enforcement prosecution. The budgets for these services are contained with in this Division. Under special legal circumstances, the City may be required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. Also included in this division is the budget for the City Prosecutor for issues -related to code enforcement. PERSONNEL Total Positions 0.00 55 CITY OF DIAMOND BAR E)EPART i siai a := ESTIMATED EXPENDITURES i}IV1510N : :... .r�ffo rie}i;:;:;:`..... FY 2014-15 Q#�Ailxo#s': : DIVISION TOTAL 243,296 295,000 235,000 265,000 C-7 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 69,763 145,000 125,000 135,000 44021 Prof Svcs - Special Legal 399 25,000 10,000 25,000 44023 Prof Svcs- Sp Lg1 Code Enf 173,134 125,000 100,000 125,000 TOTAL PROF SVCS 243;296 295,000 235,000 285,000 DIVISION TOTAL 243,296 295,000 235,000 265,000 C-7 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY14-1 5 TOTAL BUDGET $285,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 135,000 City Attorney 135,000 25,000 Special Legal Svcs (44021) Amount Budgeted: Speciai Litigations 15,000 City Labor Attorney 10,000 125,000 Special Legal Svcs - Code Enf (44023) Amount Budgeted: City Prosecutor, County Dist Atty, Misc. 125,000 58 CITY OF DIAMOND EAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: CITY MANAGER 1 CLERK DIVISION NO. 4030 The City Manager/City Clerk's Office budget provides for continued administrative direction to all operating divisions in compliance with' the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert ' with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel. As such, the Manager establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally the Manager is responsible for the preparation and administration of the annual budget. The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is the responsible for the management of all of the City records and is the custodian of the City seal. This position also acts as the chief election officer for the City for municipal elections. The City Clerk prepares all necessary documents for the City Council public hearings, posts notices and copies of ordinances as required by law. The . Clerk is also responsible for the maintenance of the Municipal Code. Administrative and clerical support to the City Council members is also provided through the City ManagerlCity Clerk's office. PERSONNEL FULL TIME POSITIONS City Manager 0.80 Deputy City Manager 0.78 City Clerk 1.00 Sr. Management Analyst . 0.50 Management Analyst 0.50 Administrative Assistant 1.00 Senior Office Specialist 0.30 Total Positions 4.88 59 CITY OF DIAMOND ESTIMATED EXPENDITURES FY 2014-15 BAR. EPRi TilAt int : egiSlatiiis CSilII ION ::: :: ............. gait lerk: Q#�G�F1t�I�i�T:1QN�#.:�: OPERATING EXPENDITURES 42115 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Telephone 42200 Actual Adjusted Projected Proposed PERSONNEL SERVICES 617,208 574,863 574,863 550,711 40010 Salaries 235 1,500 250 1,000 40020 40070 Over -Time Wages City Paid Benefits 5,815 6,946 5,000 6,679 40080 Retirement 104,185 104,878 9,276 95,000 7,500 99,304 7,516 40083 40084 Worker's Comp. Exp. Short/Long Term Disability 7,187 3,010 3,702 3,702 3,359 40085 Medicare 9,220 64,732 91241 65,532 8,9Q0 50,500 8,303 66,847 40090 Benefit Allotment TOTAL PERSONNEL 811,592 775,938 755,715 743,679 SUPPLIES 41200 Operating Supplies 1,826 1,500 1,200 1,5Q0 41300 Small Tools & Equipment (354) 1,472 - 1,500 1,200 1,5QQ TOTAL SUPPLIES OPERATING EXPENDITURES 42115 Advertising 42124 . Technology 42125 Telephone 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 -Meetings 42330 Travel -Conferences 42335 Travel-Mileago & Auto Allow 42340 Education & Training 42390 Elections 10,000 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Profess'onal Services TOTAL PROF SVGS CAPITAL OUTLAY 46200 Office Equipment TOTAL CAPITAL OUTLAY DIVISION TOTAL 1,252 8,000 2,500 8,000 - - 4,200 2,575 3,000 3,000 - 116 - - - 2,240 3,000 3,000 3,000 4,508 7,250 6,000 7,250 2,873 2,500 2,700 3,000 17,334 8,000 8,000 10,000 10,703 10,940 10,940 10,940 344 1,000 500 1,000 17 120,000 115,000 - 41,962 163,690- 151,640 47,390 42,857 176,000 3Q,000 171,000 42,857 176,000 30,000 171,000 897,883 1,117,128 938,555 963,569 r_I CITY OF DIAMOND BAR CITY MANAGER ! CLERK (001-4030) BUDGET DISCUSSION FY14-1 v TOTAL BUDGET $963,569 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted:. 743,679 City Manager Deputy City Manager City Clerk Sr. Management Analyst Management Analyst Administrative Assistant Senior Office Specialist 0.80 FT 0.775 FT 1.00 FT 0.50 FT 0.50 FT 1.00 FT 0.30 FT 4.875 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Mise Office Supplies 1,500 Small Tools & Equipment (41300) Amount Budgeted: Misc Small Tools OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 81000 Public nearing notices 8,000 Technology (42124) Amount Budgeted: 4,200 .. Technology Allowance - CM, DCM, CC, Sr. Mgmt Analyst 4,200 Telephone (42125) Amount Budgeted: = Moved to Technology - Membership & Dues (42315) [CMA (3) CMIDCMIATCM SCAN NATOA (2) DCMICM MMASC (4) DCMIATCMISMA (2) SGVCMA ICSC (1) CM SGVACM CCAC, IIMC, Nat] Notary Assn, Nat] Parliamentarians Publications (42320) CA Public Sector Directory, Various City Attorney's Handbook from LOCC West Code Updates Amount Budgeted: Amount Budgeted: 3,000 750 2,500 4,000 3,000 7,250 Meetings (42325) Amount Budgeted: 3,000 Various 3,000 62 CITY OF DIAMOND BAR CITY MANAGER! CLERK (001-4030) BUDGET DISCUSSION FY14-1 5 Page 2 Travel -Conferences (42330) Amount Budgeted: 10,000 Includes travel for City Mgr, DCM, SMA,MA 10,000 League, MMASC, CCCA, ICMA, ICSC, etc League Election Conf., CCAC Annl Conf., City Clerk's Annl Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($5001mo) 6,000 DCM Auto Allowance ($2501mo) 3,000 City Clerk Auto Allow ($1201mo) 1,440 Education & Training (42340) Amount Budgeted: 1,000 1,000 Elections (42390) Amount Budgeted: County Consolidation Services - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 171,000 Minute Secretary - City Council Minutes 10,000 Lobbying Svcs - Gonsalves $3,0001mo 36,000 Municode Supplement 10,000 Election Services 5,000 Document Scanning System 95,000 Miscellaneous 15,000 CAPITAL OUTLAY Miscellaneous 63 CITY OF DIAMOND BAR Department -Admin. & Supp ort • Finance • Human Resources • Information Systems • General Government • Civic Center • Public Information • Economic Development. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration'and Support FY 2014-2015 Organization #: 001-4050 through 001-4096 DEPARTMENT INCLUDES: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-16 288,292 Actual Adjusted Projected Proposed PERSONNEL SERVICES $1;384,374 $1,558,885 $1,536,882 $1,729,944 SUPPLIES 103,141 117,750 115,400 99,950 OPERATING EXPENDITURES 829,920 973,912 924,652 979,580 PROFESSIONAL SERVICES 443,651 780,900 623,770 672,510 CONTRACT SERVICES 41,420 52,600 47,500 54,500 CAPITAL OUTLAY 536,333 240,872 197,280 165,000 DEPARTMENT TOTAL $3,338,840 3,724,919 $3,445,484 $3,701,484 DEPARTMENT INCLUDES: Finance $576,926 Human Resources 288,292 Information Systems 883,439 General Government 344,850 Civic Center 683,028 Public Information 609,707 Economic Development 315,242 ADMINISTRATION AND SUPPORT Human Resources Info Systems 7.8% 23.9 Finance 15:6% General Govt 9.3% Civic Center Public Information 18.4% Economic Development 15.5% 8.5% Total Department Expenditures - $3,701,484 66 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40064 Short/Long Term Disability 40085 Medicare/Social Security 40086 Post Retirement Benefits 40090 Benefit Allotment 40093 Benefit AdmlUnemployment 7,161 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES QEPART M i3 , : P d[ii ii:r : u0port:: : QGAtllZid;T1Qt.:: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 1,006,795 1,113;367 1,109,208 1,243,830 14,473 17,700 17,950 15,2130 32,019 16,,900 15,737 17,292 140,314 202,860 189,628 224,287 12,706 16,436 15,966 18,040 6,764 7,161 6,651 7,587. 32,207 17,857 17.220 19,051 8,190 8,640 8,448 7,200 130,906 155,464 153,574 177,456 - 2,500 2,500 - 1,384,374 1,558,885 1,536,882 1,729,944 77,640 67,750 70,950 75,500 1,381 9,500 3,850 5,450 24,120 40,500 40,600 19,000 103,141 117,750 115,400 99,950 OPERATING EXPENDITURES 42100 Photocopying 42110 Printing 42112 Photography 42113 Engraving Svcs 42115 Advertising 42120 Postage 42121 Mailing Services 42124 Technology 42125 Telephone 42126 Ufilties 42128 Banking Charges 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42205 Computer Maintenance 42210 Maint. of GroundslBldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-ConferenceslResearct- 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42341 Employee Tuition Reimb 42345 Pre -Employment Screeriing 42346 Misc Employee Benefits 42347 Employee Recognition Pgm 42395 Mise Expenditures 204,175 TOTAL OPERATING EXP, PROFESSIONAL SERVICES 10,107 12,000 12,000 12,500 26,590 41,000 32,500 43,750 741 1,100 1,100 1,650 1,081 2,000 2,000 2,000 26,708 36,500 37,000 36,500 70,085 82,950 79,000 83,450 354 - - - - - - 6,000 39,670 41,889 40,789 38,930 139,847 166, 000 160,500 160,500 9,761 20,100 15,000 10,500 1,281 500 200 5,000. 47,481 37,108 37,108 44,600 10,545 11,800 11,800 9,000 195,240 204,175 203,000 210,800 137,330 156,170 186,170 176,340 3,298 3,500 3,000 5,000 42,898 49,195 45,910 49,220 2,183 2,500 2,500 2,750 28,392 22,010 13,210 18,550 7,509 14,500 13,000 17,800 9,034 9,790 9,790 10,090 9,953 16,825 8,675 21,150 - 3,000 100. 3,000 8,352._ . 7,000 6,000 7,000 1,301 1,300 1,300 1,300 179 1,000 2,000 2,000 - 1,000 - 829,920 973,912 924,652 979,580 44000 Professional Services 369,500 672,200 516,700 569,750 44010 Prof Svcs-Acctg & Auditing 23,151 57,500 56,070 48,760 44030 Prof Svcs -Data Processing 51,000 51,200 51,000 54,000 TOTAL PROF SVCS 443,651 780,900 623,770 672,510 67. CONTRACT SERVICES 45000 Contract Services 41,420 52,600 47,500 54,500 TOTAL CONTRACT SVCS. 41,420 52,600 47,500 54,500 CAPITAL OUTLAY 46220 Furniture/Flxtures 269,446 10,000 - 10,500 5,000 46230 Computer Equip -Hardware 234,764 120,872 114,500 - 46235 Computer Equip -Software 426 - - _ 46250 Misc Equipment 7,115 45,000 45,000 - 46310 Bldg Improvements -Civic Ctr 24,582 - - 46410 Capital Improvements - 65,000 27,280 160,000 536,333 240,872 197,280 165,000 DEPARTMENTTOTAL $3,338,840 $3,724,919 $3,445,484 $3,701,484 DIVISION TITLE: FINANCE CITY OF DIAMOND EAR ACTIVITY COMMENTARY 2094-2095 DIVISION NO. 4050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds, The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and .maintenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. PERSONNEL FULL TIME POSITIONS Finance Director 0.85 Sr. Accountant 0.95 Accountant 1.00 Accounting Tech 1.20 Total Positions 4.00 69 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 . . ... i.ipPort ::=: aNa510'N Qi�GAt11i�AT.IQ����:�,�: �:�`•:?Q01=;4t}54,�; �.�:=: �: DIVISION TOTAL 415,452 497,253 470,523 576,926 -71 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 274,997 313,510 312,000 360,693 40020 Over -Time Wages 1,042 1,500 1,750 1,500 40070 City Paid Benefits 3,623 5,245 5,245 5,277 40080 Retirement 43,857 60,230 55,000 65,040 40083 Worker's Comp. Exp. 2,122 2,788 2,788 2,686 40084 ShortlLong Term Disability 1°,571 2,126 1,900 2,200 40085 Medicare 4,142 5,576 5,000 5,743 40090 Benefit Allotment 37,066 .46,008 44,000 54,408 TOTAL PERSONNEL 368,420 436,983 427,683 497,746 SUPPLIES 41200 Operating Supplies 1,028 1,500 1,500 2,000 41300 Small Tools & Equipment - 300 -600 - 500 TOTAL SUPPLIES 1,028 • 1,800 2,100 2,500 OPERATING EXPENDITURES 42110 Printing 842 2,000 1,500 2,250 42124 Technology - - - 1,200 42125 Telephone 519 520 520 - 42315 Membership & Dues .740 900 500 1,120 42320 Publications - 200 200 300 42325 Meetings - 250 150 250 42330 Travel -Conferences 1,452 4,000 2,500 6,000 42335 Travel -Mileage & Auto Allow 3,221 3,300 3,300 3,500 42340 Education & Training 2,594 3,800 1,000 7,050 TOTAL OPERATING EXP. 9,368 14,970 9,670 21,670. PROFESSIONAL SERVICES 44000 Professional Services 21,236 11,000 5,000 6,250 44010 Prof Svcs-Acctg & Auditing 15,400 32,500 26,070 48,760 TOTAL PROF SVGS 36,636 43,500 31,070 55,010 DIVISION TOTAL 415,452 497,253 470,523 576,926 -71 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 14-15 TOTAL BUDGET $576,926 PERSONNEL SERVICES Personnel (4001040093) Amount Budgeted: 497,746 Full Time Finance Director 0,85 FT Senior Accountant 0.95 FT Accountant 1 1.00 FT Accounting Technician 1.20 FT 4.00 FT SUPPLIES Operating Supplies (41200) Amount Budgeted, 2,000 Miscellaneous Office Supplies 2,000 Small Tools and Equipment (41300) Amount Budgeted: - 500 Miscellaneous 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,250 Printing of Forms & CAFR 500 Printing of Budget 1,000 Printing of Checks & Forms 750 Telephone (42124) Amount Budgeted: 1,200 TecnologyAllow - Fin Director 1,200 Telephone (42125) Amount Budgeted: Moved to Technology - Membership & Dues (42315) Amount Budgeted: 1,120 GFOA 600 CMTA 175 SUGA 195 CSMFO 150 Publications (42320) Amount Budgeted: FLSA Publications, GFOA Publications, 200 GASB info 100 Meetings (42325) Amount Budgeted: 250 Misc - CSMFO, CMTA 250 Travel -Conferences (42330) Amount Budgeted: 6x000 GFOA- Location TBD 1,500 CSMFO 1,500 CMTA 1,000 CalPERS 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Misc. 500 Auto Allowance - Finance Director 3,000 72 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 14-15. Page 2 Education & Training (42340) Amount Budgeted: 7,050 CaIPERS Training 500 Diehl Evans Payroll Tax Class '750 GASB Update 300 CMTA Training 500 Pentamation Budget Module Training 5,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,250 CAFR Info 750 GFOAAward Program 500 Finance Special Projects 5,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 48,760 Audit Contract 23,760 Sales Tax & Transfer Tax Auditing Svcs. (moved from Gan Gov't) 20,000 Deferred Compensation Fiduciary Consultant 5,000 73 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: HUMAN RESOURCES DIVISION NO, 4060 The Human Resources Division provides for the management of personnel services. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training and employee relations. Some of these functions are further enhanced and/or- developed through the City's Employee Relations Committee (ERC) which serves as an advisory board to the City Manager on administrative matters that irnpact the workforce. It is the mission of the ERC to promote a healthy work environment for the employees of the City of Diamond Bar by creating and supporting. a calendar-- of educational, social, and community building events to better connect employees within the civic community and the wider community, to nurture positive relations between all employees, and to stimulate continuous growth in the sense of well-being of the City of Diamond Bar work force. PERSONNEL FULL TIME PERSONNEL Human Resources Manager 1.00 Human Resources Technician - 1..00 Total Positions 2.00 74 ................. .. CITY OF DIAMOND BAIL QEPARi`N:=::amii;:i;APor:: ....................... ESTIMATED EXPENDITURES DIVJSION::;H"uk' i Resources ;= FY 20'14-201 § Q I;x�i7jQ #:::: . :...... ......... SUPPLIES 41200 Operating Supplies FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 41400 Promotional Supplies Actual Adjusted Projected Proposed PERSONNEL SERVICES TOTAL SUPPLIES 1,743 3,000 3,300 40010 Salaries 128,471 169,095 165,000 174,567 40020 Over Time Wages 1,492 - - - 40070 City Paid Benefits 21,089 2,755 2,500 2,691 40080 Retirement 1,145 31,.124 29,000 31,478 40083 Worker's Comp. Exp. 762 1,548 1,450 1,397 40084 Short/Long Term Disability 1,960 1,099 1,000 1;065 40085 Medicare 19,175 2,761 2,700 2,714 40090 Benefit Allotment 21,593 26,700 26,700 27,240 40093 Benefits Administration (26) 2,500 2,500 - 42335 TOTAL PERSONNEL 195,687 237,582 230,850 241,152 SUPPLIES 41200 Operating Supplies 1,743 2,000 2,200 2,000 41400 Promotional Supplies - 1,000 1,100 1,500 TOTAL SUPPLIES 1,743 3,000 3,300 3,500 OPERATING EXPENDITURES 42110 Printing - 500 - 2,000 42115 Advertising 1,951 3,000 3,000 3,000 42124 Tecbnology - - - 1,200 42125 Telephone 270 519 519 - 42315 Membership & Dues 71497 5,480 4,500 5,400 42320 Publications 350 750 750 750 42325 Meetings 1,250 1,500 1,800 1,500 42330 Travel -Conferences (26) 2,800 2,800 2,800 42335 Travel-Mileage/Auto Allow 815 1,690 1,690 1,690 42340 Education & Training 4,786 10,000 5,000 10,000 42341 Employee Tuition Reimb - 3,000 100 3,000 42345 Pre -Employment Screening 8,352 7,000 6,000 7,000 42346 Misc Employee Benefits 1,301 1,300 1,300 1,300 42347 Employee Recognition Prgm. 179 1,000 2,000 2,000 TOTAL OPERATING EXP. 26,725 38,539 29,459 41,640 PROFESSIONAL SERVICES 44000 Professional Services 2,097 2,000 2,000 2,000 TOTAL PROF SVCS 2,097 2,000 2,000 2,000 DIVISION TOTAL 226,252 281,121 265,609 288,292 75 AL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060). BUDGET DISCUSSION FY'14-15 $288,292 Personnel (40010-40095) Amount Budgeted: 241,152 Full Time Human Resources Manager 1.00 FT Human Resources Technician 1.00 FT 2.00 FT SUPPLIES operating Supplies (41200) Amount Budgeted: 2,000 Miscellaneous office supplies 2,000 Promotional Items (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Personnel Rules & Regulations Re -printing and update 2,000 Advertising (42115) Amount Budgeted: 3,000 Employment Advertising 3,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - HR Mgr 1,200 Telephone (42125) Amount Budgeted: - Moved to Technology - Membership & Dues (42315) Amount Budgeted: 5,400 LCVII - ERC (Consortium Membership) 3,500 SCPMA 200 PELRACIN PER LA 350 SHRM 370 SCPLRC (Agency membership) 200 IPMA-HR 780 Publications (42320) Amount Budgeted: 75D JJ Kellor & Associates (Labor Law Posters) 750 Meetings (423251 Amount Budgeted: 1,500 Quarterly Employee Training Meetings 500 Interview Panels 1,000 76 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) EUDGET DISCUSSION FY14-15 Page 2 Travel -Conferences (42330) Amount Budgeted: 2,800 CALPELRA Annual Conference 700 LCW Annual Conference 700 _ CalPERS Annual Conference 400 SHRM Annual Conference 1,000 Travel-MileagelAuto Allowance (42335) Amount Budgeted: 1,690 Auto Allowance - HR Manager ($1201mo) 1,440 Milage Reimbursement -HR Technician 250 Education & Training (42340) Amount Budgeted:. 10,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violonce, CITYWIDE TRAINING 10,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 3,000 Citywide Account ($1,5001Employee) Estimated Participation: 2 Employees 3,000 Pre-employment Screening (42345) Amount Budgeted: 7,000 Live Scan (Fingerprinting) ' Fingerprinting for Contract Class Instructors 2,000 Pre -Employment Physicals 5,000 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Amount Budgeted: 1,300 Section 125 Benefits - Admin Charges 1,300 Employee Recognition Program (42347) Amount Budgeted: 2,000 Employee Appreciation EventfRecognitien Program 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Bilingual Pay Testing Svcs 250 Background Investigations 250 Temp Clerical Svcs - various departments 1,500 77 CITY OF DIAMOND -BAR ACTIVITY COMMENTARY 2014-2015 DIVISION_ TITLE. INFORMATION SYSTEMS DIVISION NO. 4070 The Information Systems division provides ongoing technical and software support to all the departments. of the City. The Division is also responsible for'the enhancement and managing the City's information technology activities including the evaluation, procurement, and maintenance of compute rinetwork systems and software. This fiscal year, the division will continue to provide Geographical. Information Systems (GIS) Solutions and Support to the City's staff -and -the residents including the web using E -Government technologies. PERSONNEL J FULL TIME PERSONNEL Info Systems Director 0.85 Network/Systems Admin 0.95 IS Support Tech 0.90 Total Positions 2.70 78 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 T ..... ............... DI VISION:=: 1'nfoSystems:.:. :ORG�iz�TiQ�i:�::: ;; �Q1r4i��.Q FY 2012-13 FY 2013-14 FY 2613-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES Technology - - - 40010 Salaries 314,101 309,777 309,777 319,625 40020 Over -Time Wages, 1,144 3,500 3,500 1,500 40070 City Paid Benefits 3,50B 3,627 3,400 3,644 40080 Retirement 48,639 52,844 49,700 57,635 40083 Worker's Comp. Exp. 4,460 4,502 4,800 4,665 40084 Short/Long Term Disability 1,667 1,865 1,680 1,950 40085 Medicare 4,437 4,434 4,434 4,635 40090 Benefit Allotment 33,810 35,316 35,434 36,936 2,600 TOTAL PERSONNEL 411,766 415,865 412,725 430,589 SUPPLIES 41200 - Operating Supplies 17,434 19,750 20,750 20,500 41300 Sma[I Tools & Equipment 1,381 3,250 3,250 3,250 TOTAL SUPPLIES 18,815 231,000 24,000 23,750 OPERATING EXPENDITURES 42124 Technology - - - - 2,400 42125 Telephone 2,400 3,500 2,400 1,100 42205 Computer Maintenance 195,240 204,175 203,000 210,800 42315 Membership & Dues 1,921 1,800 1,800 1,800 42320 Publications 45 20Q 200 200 42325 Meetings 1,460 1,260 1,260 1,300 42330 Travel -Conferences 3,357 4,000 4,000 4,200 42335 Travel -Mileage & Auto Allow 3,558 3,200 3,200 3,200 42340 Education & Training 2,573 2,525 2,525 2,600 TOTAL OPERATING EXP. 210,154 220,660 218,385 227,600 PROFESSIONAL SERVICES 44000 Professional Services 114,844 120,500 120,000 120,500 44030 Prof Svcs -Data Processing 51,000 51,200 51,000 54,000 TOTAL PROF SVCS 165,844 .171,700 171,000 174;500 CONTRACT SERVICES 45000 Contract Services 22,581 27,500 27,500 27,000 TOTAL CONTRACT SVCS. 22,581 27,500 27,500 27,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 234,764 120,872 114,500 - 46235 Computer Equip -Software 426 - - - 46250 Misc Equipment 336 - - 235,526 120,872 114,500 - DIVISION TOTAL 1,064,686 979,597 968,110 883,439 7Q CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 14-15 TOTAL BUDGET 883,439 PERSONNEL SERVICES Personnel (4001:0-40093) Amount Budgeted: 430,589 Full Time: Info Systems Director Network/Systems Administrator IS Support Technician -0.85 FT 0,95 FT 0.90 FT 2.70 FT SUPPLIES 3,250 Supplies (41200) Amount Budgeted: 20,500 Office Supplies 1,000 Toner for Printers 17,500 Ultr[um Tapes & Cleaning Tapes 500 Mixed Transfer Media 500 Misc Software 1,000 Small Tools & Equipment (4 300) Amount Budgeted: 3,250 Departmental Cable/Network Tools 250 Spare Computer Parts 1,000 Health or Safety Ergonomic Devices 1,000 Misc Furniture (Cabinets, shelves, etc.) 500 Misc Equipment 500 OPERATING EXPENDITURES Technology (42124) Amount Budgeted: 2,400 Technology Allowance (2) 2,400 Telephone (42125) Amount Budgeted: 1,100 Wireless cards (Remote Access & Support) (2) 1,100 Computer Maintenance (42205) Amount Budgeted: 210,800 Software Maintenance: Departmental Applications Municipal Software (CityView ❑ev. Svcs w/Portal) 24,500 Finance - Pentamation - PLUS and GRS 36,000 Document Imaging - Fortis (CM) 8,000 Recreation -Vermont Systems RecTrac 6,000 NeoGOV 2,500 Pagemakerr II[ustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker 600 City Clerk- FastTrack (ggone software) 100 E -Government Verisign SSL- certs (renewal 3 sites x2 domains) 6,000 eEye (Secure [IS) (3 Sites) 1,000 Domain Name Registration (WWW domains - 4) 200 Domain Name Registration (.Gov Domain) 200 Domain Names (DBC - New) 200 Parcel Quest 2,500 WebTrends 700 DataQuick 3,000 GIS Maintenance (ESRI - 40% in Fund 113) 7,200 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 1415 Page 2 Telephone Message on Hold Recordings -1,000 ,Network/Utilities Microsoft Annual Enterprise Software Agreement 21,500 TracklT (Knowledge Base & Maint) 3,000 TracklT (Deploy) 700 eEye (IRIS) 300 Anixis (UAF) 200 GFl Languard 1,500 Disk Defragmentation (Workstations) 1,000 Server and Desktop Imaging software 1,350 Symantec BackupExec 7,100 Diskeeper Maintenance (Servers) 2,000 Orion Solarwinds Engineer (1 yr Maint.) 1,500 Altima (NetZoom) 500 Trendmicro Anti -Virus (e-mail) 3,000 Barracuda -Annual Software Maint 2,500 Symantec Recovery Server (25 Servers) 4,800 GovIS (Contract Mgmt Software) 3,000 Retina -Annual Maint. 2,700 M86- Web Management & Reporting (SW) 2,800 M86 - Web Marshal 2,500 Automate -Annual Maint. 1,200 Hardware Maintenance: 1,800 Cisco Network Equipment (part in 118) 23,500 F5 - VPN 2,500 FATPipe - Load Balancers 4,000 Barracuda (HW Maint.) 2,500 Hewlett Packard Tape Libraries (Qty. 2) 7,500 Fluke Annual Maint 1,250 M86 83000 - HW (2) 2,000 HP Server Extended Support (Servers) 2,200 Hewlett Packard iP Console (2) 1,000 Membership and Dues (42315) Amount Budgeted: 1,800 MISAC (ACM, Dir, Network Engr.) 750 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (LSSA) 175 Computer Security Institute 175 IEEE 195 ASIS (Information Security) 120 ISACA 125 PMI (Management) 110 Publications (42320) Amount Budgeted: 200 Windows IT Security Newsletter 200 Meetings (42325) Amount Budgeted: City Staff Training (4 to 6 Events Per Year_) GIS - Monthly Meetings MISAC - Monthly Meeting 81 660 320 320 4,300 CITY. OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 14-'15 Page 3 27,000 Service Contract - Printers PM Service (City Wide) Travel -Conferences (42330) Amount Budgeted: 123Stat (Webtrac monitoring) 4,200 MISAC Annual Conference (2 - in the South this year) f 1,600 Off -Site Storage of Backup Tapes RSA Security Conference (1) 1,000 1,000 GTC West (1) 600 CAPITAL OUTLAY SSRI - Users conference (1) 1,000 - Travel —Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) Amount Budgeted: 2,600 On -Line Microsoft Training (HALO Annual Subscription) 600 Microsoftlhrometric Education/Exam Vouchers 1,250 Cisco/PearsonVue EducationlExam Vouchers 750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 120,500 Microsoft Support 2,500 CityView Consulting (Go -Live & SQL DBA) 75,000 GIS Consulting (Comdyn) 31,000 Network Engineering & Security Consulting (ComDyn) 12,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 54,000 TelePacific (7 MB Data Line - Source 1) 10,500 Time Warner (10M Data line - Source 2) 15,500 . Cartegraph Hosting (formerly Gov Partners) 10,500 Web Off -Site Hosting 2,500 Internet Streaming Svcs (Granicus) 15,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 27,000 Service Contract - Printers PM Service (City Wide) 10.000 123Stat (Webtrac monitoring) 1,500 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 10,000 ESRI - Online GIS Data Services 1,000 Phone System Support & Maint 2,500 CAPITAL OUTLAY Misc - 82 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090 This division provides funds for the general operation of City Nall.: Included in this are items which cannot be specifically identified as one division's expenditure; such as equipment maintenance, duplicating, postage, etc. This division provides for the purchase of general office furniture and equipment. PERSONNEL - Total Positions 0.00 0 83 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 20'14-20'15 PERSONNEL SERVICES 40086 Post Retirement Benefits 40093 Benefits AdmlUnemploymt TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES L7EP .......... ...:.:.. - .1......iij poii aaeneraL: au....:.: 4k�6P I -A 10 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 8,190 8,640 8,448 7,200 8,190 8,640 8,448 7,200 22,511 19,0()0 19,000 16,000 4,035 4,000 4,000 4,000 26,546 23,000 23,000 20,000 OPERATING EXPENDITURES _ 42100 Photocopying 10,107 12,000 12,000 12,500 42110 Printing 12,603- ._ 12,000 10,000 13,000 42113 Engraving Svcs 1,081 2,000 2,000 2,000 42115 Advertising 511 - 500 - 42120 Postage 19,685 28,500 25,000 24,000 42121 Mail'ng Services 354 - - _ 42125 Telephone 34,644 35,000 35,000 36,000 42128 Banking Charges 9,761 20,100 15,000 10,500 42130 RentallLease of Equipment 1,281 500 200 500 42140 RentallLease of Real Prop 47,481 37,108 37,108 44,800 42200 Equipment Maintenance 10,545 11,800 11,800 9,000 42210 Maint. of Grounds/Bldgs 5,581 - - - 42310 Fuel 3,2913 3,500 3,000 5,000 42315 Membership & Dues 31,585 37,700 37,700 37,700 42320 Publications 1,192 1,350 1,350 .1,350 42325 Meetings 26,082 19,000 10;000 15,500 42330 Travel - Conferences 419 -. _ _ 42395 Misc Expenditures - - 1,000 _ TOTAL OPERATING EXP. 216,210 220,558 201,656 211,850 PROFESSIONAL SERVICES 44000 Professional Services 80,237 84,800 84,800 105,800 44010 Prof Svcs-Acctg & Auditing 7,751- 25,000 30,000 - TOTAL PROF SVCS 87,988 109,800 114,800 105,800 CAPITAL OUTLAY 46220 Furniture 427 46250 Misc Equipment 810 1,237 DIVISION TOTAL 340,171 361,998 347,906 344,850 MR CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY1 4-15 AL BUDGET $344,850 n PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 7,200 Health Benefit - Retiree Medical ($120IMo-5 Retirees) 7,200 SUPPLIES Operating Supplies (41200) Amount Budgeted: 16,000 Genera[ Supply Room Supplies 7,000 Copy Paper 7,000 Kitchen 2,000 Small Tools & Equipment (41300) Amount Budgeted: Misc Promotional Supplies (41400) Amount Budgeted: 4,000 City Pins 2,000 City Tiles 2,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 12,500 Xerox copy charges 12,500 Printing (42110) Amount Budgeted: 13,000 Printing of stationery, envelopes, and 13,000 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc . 2,000 Postage (42120) Amount Budgeted: 24,000 Citywide postage charges including Fed -Ex 24,000 Telephone (42125) Amount Budgeted: 36,000 City Hall Phones 36,000 Banking Charges (42128) Amount Budgeted: 10,500 Banking Charges 10,500 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment _ 540 RentallLease of Deal Prop (42140) Amount Budgeted: 44,890 Storage Unit Rents 18,800 AQMD Facilities Lease 26;000 ($2,101.25lmo. for 6 mos., $2,153.781mo for 6 mos.) Equipment Maintenance (42200) Amount Budgeted: 9,000 Pool Cars 4,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 CITY OF DIAMOND DAR GENERAL GOVERNMENT (00'14090) BUDGET DISCUSSION FY14-15 Page 2 Fuel (42310) Amount Budgeted: 5,000 Pool Vehicles 5,000 Membership & Dues (42315) Amount Budgeted: 37,700 League of California Cites 15,500 CCCA .3,700 SGVCOG 5,000 NLG 4,500. SCAG 5,000 Four Corners Coalition - wCCA 2,000 Misr, 2,000 Publications (42320) Amount Budgeted: 1,350 Misc 1,000 Newspapers 350 Meetings (42325) Amount Budgeted: 15,500 Supplies for City council meetings, task force mtgs 6,000 Delegations 1,000 Legislative Dinners 1,000 Misc Meetings 7,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 105,800 Property Tax Admin - LA County 65,000 AV Svcs - City Council Meetings 5,000 Courier Services --DB Center & City Hall 10,800 Misc 25,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted:. - Moved to Finance Dept Budget - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: Misc - R7 CITY OF DIAMOND BAR. ACTIVITY COMMENTARY 20'14-2015 DIVISION TITLE: CIVIC CENTER DIVISION NO. 4093 The Civic Center Division has been set up to account for expenditures related to the operation of the City Hall building. This includes the budget for the utilities, maintenance and salaries related to both City Hall and the County Library. PERSONNEL H FULL TIME PERSONNEL Facilities Maint Supervisor 0.40 Senior Maim Worker 1.00 Total Positions 1.40 :: CITY OF DIAMOND BAR DEa�-T r :Adrr,i ...... ESTIMATED EXPENDITURES 4VISION@: a3iuie-Center:::':',::= FY 20'14-2015 gRGP,NI :IQN r :::: , :QD� 4 93:= PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Plaid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorULong Term Disability 40085 Medicare 40090 Benefit Allotment 1,417 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 26,338 48,837 46,837 91,522 1,534 7,200 7,200 7,200 756 1,244 1,244 1,758 1,889 8,164 8,164 16,503 770 1,417 1,417 2,746 180 288 288 558 416 713 713 1,395 7,999 13,200 13,200 19,176 39,882 81,063 81,063 140,858 27,498 19,000 19,000 31,000 - 2,250 2,000 1,500 27,498 21,250 21,000 32,500 42125 Telephone 1,318 1,830 1,830 1,830 42126 Utilities 139,847 166,000 160,500 160,500 42130 Rental/Lease of Equipment - - - 4,500 42210 Maint. of Grounds/Bldgs 131,749 186,170 186,170 176,340 TOTAL OPERATING EXP. 272,914 354,000 348,500 343,170 PROFESSIONAL SERVICES 44000 Professional Services - 23,500 23,500 1,500 TOTAL PROF SVCS - 23,500 23,500 1,500 CONTRACT SERVICES 45000 Contract Services (6,666) - - - 45300 CS -Community Svcs 12.595 - - TOTAL CONTRACT SVCS. 5,929 - - - CAPITAL OUTLAY 46220 Furniture/FixtureslTele 269,019 .10,000 10,500 5,000 46310 Building Improvements 24,582 - - - - 46410 Capital improvements 65,000 27,280 160,000 293,601 75,000 37,780 165,000 DIVISION TOTAL 639,824 554,813 511,843 683,028 TOTAL. BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full Time: Facilities Maintenance Supervisor Senior Maintenance Worker Over --Sime Wages CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY14-16 $683,028 Amount Budgeted: .40 FT 1.00 FT 1.40 FT Amount Budgeted; . 7,200 140,858 Small Tools & Equipment (41300) Amount Budgeted: 1,500 Tools for City Hall Maintenance 1,500 Telephone (42125) 1,830 Verizon 1,830 Utilities (42126) Amount Budgeted: 160,500 Electricity - $11,4251mo 137,100 Water -- $630/mo 7,560 Gas -- $9451mo 11,340 Rental/Lease of Equipment (42130) 4,500 Rental equip to repair woodpecker damage 4,500 Mains~ Grounds/Bldgs (42210) Amount Budgeted: 176,340 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted; 31,000 Cleaning/Restroom Supplies 13,150 Electrical/Lighting Supplies (Replace Additional Ballasts) 8,000 Hardware Supplies 4,000 Painting Supplies 1,000 Glass Repair 1,000 Staff Work Boots 350 Replacement Flags - every 3 months 3,500 Small Tools & Equipment (41300) Amount Budgeted: 1,500 Tools for City Hall Maintenance 1,500 Telephone (42125) 1,830 Verizon 1,830 Utilities (42126) Amount Budgeted: 160,500 Electricity - $11,4251mo 137,100 Water -- $630/mo 7,560 Gas -- $9451mo 11,340 Rental/Lease of Equipment (42130) 4,500 Rental equip to repair woodpecker damage 4,500 Mains~ Grounds/Bldgs (42210) Amount Budgeted: 176,340 Building Maintenance Contract 78,000 1 st Floor 6 dayslwk @ $18001mo 21,600 2nd Floor 5 dayslwk @ $1600/mo 19,200 Full Time Porter 6 days/wk @ $31001mo 37,200 Gateway Corporate Center Association Dues ($1,7851mo) 21,420 Elevator Inspections/Repairs 10,000 Landscape Maintenance Contract 13,936 HVAC Maintenance and Repair 14,684 Clima-Tech (Server Room HVAC Service) 5,000 Trane (Tracer Control Service) 4,064 Trane (HVAC Equipment Service) 5,120 Stanley Louis (Boiler Service) 500 Carpet Cleaning (Quarterly) --1st & 2nd Floor 16,900 Electrical Services 1,000 Indoor Plant Maintenance -- 1 st & 2nd Floors 8,500 Pest Control Services 2,300 Roofing Maintenance/Service 1,000 SecuritylPanic Button Monitoring Service 1,500 Parking Lot Lighting Monthly Maintenance 1,500 90 CITY OF DIAMOND DAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY14-15 Page 2 Maint. GroundslBldgs (42210) (can't) Pressure Washing Service 500 Doors, Locks, & Keys 500 Backflow Inspectbns/Repairs 500 Window Washing 3,100 Replacement for Hallway Door adjacent to Windm'sll Room 2,000 Plumbing Services 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Annual Server Room NrelTest 1,500 CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 6,000 Blinds for west -facing offices 5,000 Capital Improvements (4641o)—. Amount Budgeted: 160,00.9 Carryover of Generator Enclosure Project 37,720 Add'I Funds for Generator Enclosure 42,280 Replace Two (2) HVAC Units for Server Room 80,000 01 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: PUBLIC INFORMATION SERVICES DIVISION NO. 4095 The Public Information Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City's activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City's monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Public Information Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community PERSONNEL FULL TIME PERSONNEL Public Info Manager 0.90 Public Info Coordinator 0.70 Media Specialist 0.90 Total Positions 2.50 92 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 180,690 190,554 192,000 219,124 40020 Overtime Wages 9,240 5,000 5,000 5,000 40070 City Paid Benefits 2,383 3,281 2,600 3,301 40060 Retirement 32,150 36,734 34,000 39,513 40083 Worker's Comp. Exp. 3,578 4,670 4,000 4,781 40084 Short/Long Term Disability 1,048 1,297 11297 1,337 40085 Medicare 2,863 3,218 3,218 3,426 40090 Benefit Allotment 24,433 27,676 27,676 34,176 42120 TOTAL PERSONNEL 256,385 272,430 269,791 310,657 SUPPLIES 41200 Operating Supplies 7,426 6,500 6,500 2,500 41300 Small Tools &. Equipment - 3,700 - 1,700 41400 Promotional Supplies 20,085 35,500 35,500 13,500 TOTAL SUPPLIES 27,511 45,700 42,000 17,700 OPERATING EXPENDITURES 42110 Prinking 13,145 26,500 21,000 26,500 42112 Photography 741 1,100 1,100 1,650- 42115 Advertising 24,246 .33,500 33,500 33,500 42120 Postage 50,400 54,450 54,000 59,450 42124 Technology - 1,200519 42125 Telephone 520 520 - 42315 Membership & Dues 1,105 1,815 1,360 1,700 42320 Publications 596 - - 150 42330 Travel -Conferences 2,307 3,700 3,700 4,800 42335 Travel -Mileage & Auto Allow 1,440 1,600 1,600 1,700 42340 Education &Training - 500 150 1,500 TOTAL OPERATING EXP. 94,499 123,685 116,930 132,150 PROFESSIONAL SERVICES 44000 Professional Services 136,781 181,400 161,400 133,700 138,781 181,400 181,400 133,700 CONTRACT SERVICES 45000 Contract Services 850 13,100 8,000 15,500 TOTAL CONTRACT SVCS. 850 13,100 8,000 15,500 CAPITAL OUTLAY 46250 Misc Equipment 5,969 45,000 45,000 TOTAL CAPITAL OUTLAY 5,969 45,000 45,000 DIVISION TOTAL 523,995 681,315 663,121 609,707 93 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 14-15 TOTAL BUDGET $609,707 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 310,657 Public lnformation Manager 0.90 FT Public Information Coordinator 0.70 FT Media Specialist 0.90 FT Total 2.50 FT SUPPLIES Supplies (41200) Amount Budgeted: 2,500 Mise Div Supplies 2,500 Small Tools & Equipment Amount Budgeted: 1,700 Misc'A1V equipment replacement 500 (items not covered by PEG fees) Digital SLR Camera 1,200 Promotional Supplies (41400) Amount Budgeted: 13,500 City Events 8,000 Misc Community Events 1,400 Employee Shirts 2,800 Misc Events Speciality Items 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 26,500 City -Wide Mailer (2) 12,000 Photo Contest brochures &display 2,500 City CalendadServices Guide 12,000 Photography Services (42112) Amount Budgeted: 1,650 Stock photography 300 Speciality production prints 1,()00 Contract photography services 350 .rtising (42115)"Amount Budgeted: 33,500 Local print publications 6,000 Online Advertising 7,500 Diamond Bar Center - online & print 20,000 Postage (42120) Amount Budgeted: 59,450 City News & Recreation Guide (1.2) 50,000 Business Reply Mail Account 1,500 Annual Permit Fees (BRM, Bulk, Standard, & First Class) 950 Miscellaneous Mailing (2) 7,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance- PI Mangager 1,200 Telephone (42125) Amount Budgeted: - Moved to Technology - Membership and Dues (42315) Amount Budgeted 1,700 CAPIO Membership 700 3CMA Membership 800 SCANATOA 200 94 Publications (42320) Reference materials CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 14-15 Paqe 2 Amount Budgeted: 150 150 Travel -Conferences (42330) Amount Budgeted: 4,800 CAPIO Annual Conference 1,800 3CMA Conference 2,000 NAB Show (video) 1,000 Travel -Mileage & Auto Allowance (42335) Amount Budgeted: 1,700 Auto Allow- Pub Info Mgr ($120Imo) 1,450 Meeting & training attendance 250 Education and Training (42340) Amount Budgeted: 1,500 Archival Workshop 1,500 PROFESSIONAL SERVICES Professional Services (4 4000) Amount Budgeted: 133,700 City News Production 40,000 Community Recreation Guide 52,000 Graphic Design Services 6,500 Videographer Equipment/Staff rentals 3,500 Translation Services 1,100 State of the City event 6,500 City 25th BDay marketing 2,000 Graphics Annual Subscriptions 300 D13C Marketing Materials Updates 5,000 25th Anniversary Ambassador Thank You and Movie Night 2,500 25th Anniversary Time Capsule 7,500 . 25th Anniversary History Exhibit 6,800 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 15,500 AIV Consulting Services 2,500 Smartphone ApP Monthly Maintenance 1,000 CMS Annual Maintenance/Hosting website 12,000 CAPITAL OUTLAY Miscellaneous Equipment(46250)Amount Budgeted: - 95 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 20'14-2015 DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 4096 The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. PERSONNEL FULL TIME PERSONNEL City Manager Community Development Director Total Positions 9 Fi 020 0.20 0.40 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES Ff 2014-2015 4EPR3i1A1=I`ll: ; ::: i�clmn=& Li P.... ; :? ...... SON ::: QR AI I i T�01+lI=#✓: ::Q4 -4:Q i::::: CONTRACT SERVICES 45000 Contract Services 12,060 12,000 12,000 12,000 12,060 12,000 12,000 12,000 DIVISION TOTAL 128,459 368,822 218,372 315,242 97 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 82,198 81,594 81,594 78,299 40020 Over Time Wages 21 500 500 - 40070 City Paid'Benetits 660 748 748 622 40080 Retirement 12,634 13,764 13,764 14,119 40083 Worker's Comp, Exp. 1,014 1,511 1,511 1,566 40084 Short/Long Term Disability 338 486 486 478 40085 Medicare 1,174 1,155 1,155 1,139 40090 Benefit Allotment 6,005 6,564 6,564 5,520 TOTAL PERSONNEL 104,044 106,322 106,322 _ _ 101,742 OPERATING EXPENDITURES 42115 Advertising - - - 42315 Membership & Dues 50 1,500 50 1,500 TOTAL OPERATING EXP. 50 1,500 50 1,500 PROFESSIONAL SERVICES 44000 Professional Services 12,305 249,OOQ 100,000 200,000 TOTAL PROF SVCS 12,305 249,000 100,000 200,000 CONTRACT SERVICES 45000 Contract Services 12,060 12,000 12,000 12,000 12,060 12,000 12,000 12,000 DIVISION TOTAL 128,459 368,822 218,372 315,242 97 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (0014096) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $315,242 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 101,742 Full Time City Manager 0.20 FT Com Dev Director 0.20 FT 0.40 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 ICSC 1,500 PROFESSIONAL. SERVICES Professional Services (44000) Amount Budgeted: .200,000 Propeo Appraisals - - 200,000 Economic Development Consultants (Real Estate Advisors, Financial, Land Ilse) Economic Development - Specific Plans for K -mart area. Marketing rnateriallEducational Strategic Plan CONTRACT SERVICES Contract Services (45000) - Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 CITY OF DIAMOND BAR PUBLIC SAFETY 99 CITY QF DIAMOND BAR Department -Public Safety • Law Enforcement • Volunteer Patrol • Fire Protection • Animal Control • Emergency Preparedness CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2014-15 Organization #: 0014411 through 001-4440 DEPARTMENT INCLUDES: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 5,000 Actual Adjusted Projected Proposed Emergency Preparedness 57,390 SUPPLIES 15,377 14,500 10,100 14,500 OPERATING EXPENDITURES 77,679 45,640 33,584 36,390 PROFESSIONAL SERVICES 34,831 35,500 32,000 32,000 CONTRACT SERVICES 5,551,198 6,053,903 5,575,276 6,251,240 CAPITAL OUTLAY - 45,000 35,000 7,500 DEPARTMENT -TOTAL $5,679,085 $6,194,543 $5,685,960 $6,341,630 DEPARTMENT INCLUDES: Law Enforcement $6,124,240 Volunteer Patrol 5,000 Fire Protection 15,000 Animal Control 140,000 Emergency Preparedness 57,390 PUBLIC SAFBTY Animal Control 2.2% - Fire Protection Emergency Prep 0-1% 1.0% Vol Patrol Law Enforcement 96-6% ` Total Department Expenditures -$6,3441,630 102 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-16 QEP�;F•]4fI�NT:�:�:���:�1'iit3jie.�3afety�:.:.:::.:...: D4ViSIiDNE: :=: uirma ry....:....... :ORO ANI ,AT:IQ :#;:: aT 4 :i :tti 44�t4} CAPITAL OUTLAY 46230 Computer Equip -Hardware 46240 Communications Equipment 46250 Miso Equipment - 45,000 35,000 7,500 45,000 35,000 7,500 DEPARTMENT TOTAL 5,679,085 6,194,543 5,685,960 6,341,630 1 Oi FY 2012-13 FY 201.3-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies F15,377- _ ' 14,000- 10,100 _ 14,000 41300 Small Tools & Equipment - 500 - 500 TOTAL SUPPLIES 15,377 14,500 10,100 14,500 OPERATING EXPENDITURES 42125 Telephone 3,742 5,690 6,605 5,690 42126 Utilities 3,796 4,100 1,000. 4,350 42130 RentallLease- Equipment 945 1,500 1,500 1,500 42140 Rental/Lease - Real Prop 650 150 550 150 42200 Equipment Maintenance 50,096 8,000 6,000 1,500 42315 Membership & Dues 2,866 3,200 1,000 3,200 42325 Meetings 3,024 7,000 6,679 4,000 K 42330 Travel - ConferencelResearcl' - - 250 - 42340 Education &Training. 12,560 1,000 500 1,000 42361 Criminal Apprehension Awd - 15,000 9,500 15,000 TOTAL OPERATING EXP. 77,679 45,640 33,584 36,390 PROFESSIONAL SERVICES 44000 Professional Services 34,831 35,50D 32,000 32,000 TOTAL PROF SVCS 34,831 35,500 32,000 32,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,137,760 5,584,486 5,120,000 5,753,640 45402 CS-Sheriff/Special Evts 150,313 159,000 150,000 175,100 45403 Contract Svcs -Animal Cntrl 128,587 119,667 119,667 125,000 45404 Contract Services -Fire Dept - 7,500 7,359 7,500 45405 CS -Parking Citation Admin 11,868 35,000 30,000 35,000 45406 CS - Wild Animal Cntrl - 15,000 _ 15,000 15,000 45410 CS -Crossing Guard Svcs 122,670 133,250 133,250 140,000 TOTAL CONTRACT SVCS. 5,551,198 6,053,903 5,575,276 6,251,240 CAPITAL OUTLAY 46230 Computer Equip -Hardware 46240 Communications Equipment 46250 Miso Equipment - 45,000 35,000 7,500 45,000 35,000 7,500 DEPARTMENT TOTAL 5,679,085 6,194,543 5,685,960 6,341,630 1 Oi CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: LAW ENFORCEMENT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for law enforcement services. This includes general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the City Birthday Party, Concerts. in the Park, and the school traffic enforcement. Traffic safety provides routine traffic patro r as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with DataTicket, Inc. for the administration of parking citations. , The following is. a breakdown of the proposed contracted sheriff's service levels: TYPE OF SERVICE General Law Units: One -Man 56 Hour One -Man 40 Hour One -Man 40 Hour No Relief (Community Relations) One -Man 40 Hour (Special Problems) Traffic Law Units: Motorcycle 40 -hour Community Service Assistant wlvehicle Motorcycle Supervision Sergeant Law Enforcement Technician Narcotics Deputy (STAR) Special Investigations Helicopter Patrol DB Fingerprint Program 104 NUMBER As Requested 4 hours per month As Required 10 1 1 3 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 REPARSlV....... D15fi �q[�i ...:..:.:.. .....irtlfor..........: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 6,826 3,500 600 3,500 41300 Small Tools & Equipment - 500 - 500 TOTAL SUPPLIES 6,826 4,000 600 4,000 OPERATING EXPENDITURES 42125 Telephone 90 500 - 500 42200 Equipment Maintenance 50,096 7,500 6,000 1,000 42325 Meetings - 1,500 1,500 - 42330 Travel-Conference/Research - - 250 - 42361 Criminal Apprehension Awd - 15,000 9,500 15,000 TOTAL OPERATING EXP, 50,186 24,500 17,250 16,500 CONTRACT SERVICES - 45401 ' CS -Sheriff Department 5,137,760 5,584,486 5,120,000 5,753,640 45402 CS -Sheriff /Special Evts 150,313 159,000 150,000 175,100 45405 CS -Parking Citation Admin 11,868 35,000 30,000 35,000 45410 CS -Crossing Guard Svcs 122,670 133,250 133,250 140,000 TOTAL CONTRACT SVCS. 5,422,611 5,911,736 5,433,250 6,103,740 CAPITAL EXPENDITURES , 46250 Miscellaneous Equipment - 45,000 35,000 - DIVISION TOTAL 5,479,623 5,985,236 5,486,100 6,124,240 105 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY14-16 TOTAL BUDGET $6,124,240 SUPPLIES - Operating Supplies (41200) Amount Budgeted: 3,500 Fingerprinting Program Supplies 3,500 Parking Citations Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 500 500 . y Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: - Criminal Apprehension Award (42331) Amount Budgeted: 15,000 15,000 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 5,753,640 SHERIFF'S CONTRACT BREAKDOWN Type of Service Special Investigations As Adopted CS -Sheriff /Special Svcs. (45402) Amount Budgeted: Contr Law Enf Units FY 13-14 FY 14-15 One -Man 56 -hour 10 3,509,699 3,600,951 One -Man 40 Hour 1 250,694 257,212 One -Man 40 Hour No Relief (Comm. Rel.) • 1 227,902 233,827 One -Man 40 Hour No Relief (Spc. Prob.) 3 227,902 701,482 Motorcycle 40 -hour 1 722,495 247,093 Community Service Assistant wlvehicle 1 57,340 58,831 Community Service Assistant wolvehicle. 0 - - Motorcycle Supervision - Sergeant 1 210,119 215,582 Law Enforcement Technician 1 82,322 84,462 Narcotics Deputy (STAR) 1 129,537 132,905 Total Sheriffs Personnel: 5,418,010 5,532,346 Liability Trust Fund @ 4% 216,720 221,294 5,634,730 5,753,640 Costs above include 2.6% contract increase from FY 13-14 levels. • Special Investigations As Adopted CS -Sheriff /Special Svcs. (45402) Amount Budgeted: 175,100 City Special Events (City B -Day, Concerts, Etc.) 25,000 Calvary Chapel 105,000 Fingerprint Program 25,000 Metro Pass Sales 1,600 Street Sweeping Backfill 8,500 Various Special Patrols 6,000 Helicopter Patrol (As Needed/4 hrs. per month) 4,000 CS -Parking Citation Admin (45405) Amount Budgeted: 35,000 DataTicket 35,000 GS -Crossing Guard Svcs (45410) Amount Budgeted: 140,000 17 crossing guard locations 140,000 106 a CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE. COMMUNITY VOL PATROL DIVISION NO. 4415 The Community Volunteer Patrol Program was. established in FY94-95. This program is coordinated by the Los Angeles County Sheriffs Department and provides general support to law enforcement personnel. - Diamond Bar Community Volunteer Patrol members routinely patrol the community - and are responsible for reporting any suspicious activity and/or problems to the Sheriff's Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol includes: vacation checks; business security checks; park security; graffitiwatch; community relations and other non -hazardous duties. 1n7 CITY OF DIAMOND BAR: ; : ; Pibli-Safetyi:_ _:::_';:_:: ESTIMATED EXPENDITURES FY 2014-15 Q GANi , ►T:ioi '#.::: ° ::QO a ...... FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 277 1,000 - 1,000 41300 Small Tools & Equipment - - - TOTAL SUPPLIES 277 1,000 - 1,000 OPERATING EXPENDITURES 42325 Meetings 3,024 5,500 5,179 4,000 TOTAL OPERATING EXP. 3,024 5,500, 5,179 4,000 DIVISION TOTAL 3,301 8,500 5,179 5,000 109 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FYI 4-15 TOTAL BUDGET $5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Includes uniforms 1,000 Small Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 4,000 CCCA BBQ 4,000 Annual Volunteer Recognition Dinner Neighborhood Watch Picnic 110 DIVISION TITLE: FIRE CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION NO. 4421 The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility _of the City to pay annually for these added costs. 11l CITY OF DIAMOND DAR bum, IUIENT:Pu�Jxc=safe#jr:::,:::::: ESTIMATED EXPENDITURES DN1Si:E]N . .....rofijotio ...... FY 2014-15 Qi GANI A. 10N,0, FY 2012-13 FY 2013-14 FY 201344 FY 2014-15 Actual Adjusted Projected Proposed CONTRACT SERVICES 45404 Contract Services -Fire Dept - 7,500 7,359 7,500 TOTAL CONTRACT SVCS. - 7,500 7,359 7,500 CAPITAL OUTLAY 48250 Misc Equipment DIVISION TOTAL - - - 7,505 - - 7,500 - 7,500 7,359 15,000 113 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY14-1 5 TOTAL BUDGET $15,000 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 7,500 7,500 114 CITY OF. DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431 Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Inland Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the upon to assist in the control of coyotes an has been included to fund these activities. Humane Society, the City has been called skunks within the City. Additional funding 115 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 L?PR12TM1`kF:: Publi,�afetyi::.;.: iVISION :': :Ariimak k':drttro! :: : 117 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed CONTRACT SERVICES 45403 Contract Svcs -Animal Cntri 128,587 119,667 119,667 125,000 45406 C5 - Wild Animal Control - 15,000 15,000 15,000 TOTAL CONTRACT SVCS. 128,587 134,667 134,667 140,000 DIVISION TOTAL 128,587 134,667 134,667 140,000 117 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $140,000 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 125,000 IV -HS Contract Services 125,000 CS - Wild Animal Control (45406) Amount Budgeted 15,000 Coyote Control 15,000 118 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440 EMERGENCY PREPAREDNESS The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar has prepared several planning and response documents, which serve as the basis for the City's emergency organization and emergency operations. The primary objective is to enhance the overall capability of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within the City's emergency plans into an efficient organization capable of responding adequately in the face of any disaster.. 119 CITY OF DIAMOND BAIL ESTIMATED EXPENDITURES FY 2014-16 L}EPAiIiVlL�t Piif33'i=Safet}!:' DIVJ8ION''E :':ErEiergerteya?re�:::::: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 8,274 9,500 9,500 9,500 41300 Small Tools & Equipment - - - TOTAL SUPPLIES 8,274 9,500 9,500 9,500 OPERATING EXPENDITURES 42125 Telephone 3,652 5,190 6,605 5,190 42126 Utilities 3,796 4,100 1,000 4,350 42130 Rental/Lease - Equipment 945 1,500 1,500 1,500 42140 Rental/Lease - Real Prop _ 650 150 550 150 42200 Equipment Maintenance - 500 - 500 42315 Membership & Dues 2,866 3,200 1,000 3,200 42340 Education & Training 12,560 1,000 500 1,000 TOTAL OPERATING EXP. 24,469 15,640 11,155 15,890 PROFESSIONAL SERVICES 44000 Professional Services 34,831 35,500 32,000 32,000 TOTAL PROF SVCS 34,831 35,500 32,000 32,000 DIVISION TOTAL 67,574 60,640 52,655 57,390 121 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY14-1 S TOTAL BUDGET $67,390 — e SUPPLIES Operating Supplies (41200) Amount Budgeted: 9,500 Sand and Sags for Fire Stations 1,500 EOC Equipment 5,000 AEDs 3,000 Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$301mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 4,350 Eastgate Repeater Site Emergency Pourer 500 EMIS Satellite Connection @ City Hall ($300/mo.) and move 3,850 Rental/Lease - Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 RentallLease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $1501yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOClEquipment 500 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 32,000 Connect CTY Services 32,000 122 CITY OF. DIAMOND BAR COMMUNITY DEVELOPMENT 123 CITY OF DIAMOND BAR Department —Community Development • Planning • Building and Safety • Neighborhood Improvement 125 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2014-15 - Organization #: 001-5210 through 001-5230 COMMUNITY DEVELOPMENT Planning 37.0% Neighborhood Improvement 18.9% t' Building and Safety 44.1% Total Department Expenditures - $1,605,715 126 FY 2012-13 FY 2613-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted PERSONNEL SERVICES $764,945 $824,690 $814,842 $900,968 SUPPLIES 4,466 4,650 4,250. 5,050 OPERATING EXPENDITURES 24,295 34,120 25,621 34,175 PROFESSIONAL SERVICES 127,025 237,532 201,850 39,500 CONTRACT SERVICES 419,870 494,088 515,199 623,023 CAPITAL OUTLAY - 0 - 3,000 DEPARTMENT TOTAL $1,340,601 $1,595,080 $1,561,762 $1,605,715 DEPARTMENT INCLUDES: Planning $595,143 Building and Safety 707,657 Neighborhood Improvement 302,916 COMMUNITY DEVELOPMENT Planning 37.0% Neighborhood Improvement 18.9% t' Building and Safety 44.1% Total Department Expenditures - $1,605,715 126 CITY OF DIAMOND BEAR QE MHS. :::::C;drh-E)0,islb""", it:: ESTIMATED EXPENDITURES D'11IICSN:=: FY 2014-15 0.90ANIX.0)ON-.#,,: PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShortlLong Term Disability 40085 Medicare 40090 Cafeteria Benefits 115,154 TOTAL PERSONNEL SUPPLIES . 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 543,812 590,079 585,200 638,608 1,151 4,100 3,600 4,000 12,455 - - - 7,057 9,727 9,131 10,464 93,416 102,669 98,700 115,154 8,918 10,231 10,231 11,003 3,049 3,624 3,624 3,896 8,899 9,006 9,102 9,676 86,188 95,254 95,254 108,168 764,945 824,690 814,842 900,968 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42125 Telephone 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-Conferenceslkesearcl 42335 Travel -Mileage & Auto Allow 42340 Education & Training 7,600 TOTAL OPERATING EXP.. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44245 Prof Svcs - Landscape Arch 44250 Planning - Projects 3,500 TOTAL PROF SVCS CONTRACT SERVICES 4,466 3,800 850 4,250 - 4,800 250 4,466 4,650 4,250 5,050 2,282 4,100 2,800 4,100 7,933 3,500 3,500 3,500 1,200 519 520 520 - 1,622 3,200 2,050 3,200 2,527 5,000 1,800 4,000 1,715 2,500 2,200 2,400 2,252 800 400 400 467 1,000 365 1,000 1,475 7,600 7,336 8,475 3,025 4,000 3,500 4,000 478. 1,900 1,150 1,900 24,295 34,120 25,621 34,175 60,510 3,500 2,500 3,500 3,380 5,000 3,800 5,000 63,135 165,039 154,000 25,000 - 5,000 225 5,000 - 1,000 - 1,000 - 57,993 41,325 127,025 237,532 201,850 39,500 45201 CS -Bldg & Safety ' 360,590 430,488 453,959 580,403 45213 CS -Code Enforcement - - 760 1,900 45214 CS -Property Abatement - 1,200 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 59,280 39,520 TOTAL CONTRACT SVCS, 419,870 494,088 515,199 6230023 CAPITAL OUTLAY 46200 Office Equipment - - - 3,000 46220 Office Equipment -Furniture - - _ - 3,000 'DEPARTMENT TOTAL 1,340, 601 1,596.060 1,561,162 1,605,715' 127 CITY OF DIAMOND DAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: PLANNING DIVISION NO. 5210 The Planning Division is responsible for the functions related to current and advanced planning, building & safety, code enforcement, and economic development. The Planning Division provides the community with long and short term planning in order to coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and. administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances. The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the. City Council and the various planning related cc mmitteeslcommissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. PERSONNEL FULL TIME POSITIONS Community Development Director Senior Planner Assistant Planner Administrative Coordinator Total Positions 128 0.50 1.00 2.00 0.90 Elm CITY OF DIAMOND BAS v�E ivlt of :::::.:_;_ci;r 17 ert+a...... ESTIMATED EXPENDITURES FY 2014-15 Operating Supplies 1,519 L1IViSlDN'::Plarirstng Qk i4tVIZA7 EQI ::::. ; :fi01 ........ . 2,850 3,000 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 - 250 Actual Adjusted Projected Proposed PERSONNEL SERVICES 3,250 OPERATING EXPENDITURES 25,000 44240 Prof Svcs - Environmenta[ 40010 Salaries 299,496 341,016 335,000 380,089 40020 Over -Time Wages 957 2,000 2,000 1,500 40030 Part -Time Salaries 12,455 - - - 40070 City Paid Benefits 3,931 5,153 5,153 5,854 40060 Retirement 54,310 59,798 58,000 68,538 40083 Worker's Comp. Exp. 5,186. 6,264 6,264 6,849 40084 ShoffLong Term Disability L1,652 2,111 2,111 2,319 40085 Medicare 5,312 5,182 5,182 5,693 40090 Benefit Allotment 41,734 48,922 48,922 59,676 5,000 TOTAL PERSONNEL 425,033 470,446 462,632 530,518 SUPPLIES 41200 Operating Supplies 1,519 2,000 2,850 3,000 41300 Small Toofs & Equipment - 650 - 250 5,000 TOTAL SUPPLIES 1,519 2,850 2,850 3,250 OPERATING EXPENDITURES 25,000 44240 Prof Svcs - Environmenta[ - 5,000 42110 Printing 265 600 300 600 42115 Advertising 7,933 3,500 3,500 3,500 42124 Technology - - 39,500 1,200 42125 Telephone 519 520 520 - 42200 Equipment Maintenance - -- - _ 42315 Membership & Dues 1,565 2,000 2,000 2,000 42320 Publications 2,252 800 400 400 42325 Meetings 467 800 365 800 42330 Travel-Conferences[Rosearcf 1,468 6,000 5,000 6,075 42335 Travel -Mileage & Auto Allow 3,025 3,500 3,500 3,500 42340 Education & Training 298 800 • 350 800 TOTAL OPERATING EXP. 17,792 18,520 15,935 18,875 PROFESSIONAL SERVICES 44000 Professional Services 60,510 3,500 2,500 3,500 44100 Commission Compensation 3,380, 5,000 3,800 5,000 44220 Planning - General Plan 63,135 165,039 154,000 25,000 44240 Prof Svcs - Environmenta[ - 5,000 225 5,000 44245 Prof Svcs - Landscape Arch - 1,000 - 1,000 44250 Planning - Projects - 57,993 41,325 - TOTAL PROF SVCS 127,025 237,532 201,850 39,500 CAPITAL OUTLAY 46200 Office Equipment - - - 3,000 46220 Office Equipment -Furniture - _ - - DIVISION TOTAL 571,369 729,348 683,267 595,143 129 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full-time Cam Dev Director Sr. Planner Administrative Coordinator Assistant Planner CITY OF DIAMOND BAIL PLANNING (001-5210) BUDGET DISCUSSION FY14-15 $595,143 Amount Budgeted: 0.50 FT 1.00 FT 0.90 FT 2.00 FT 4.40 FT 530,518 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Operating Supplies 3,000 Small Tools & Equipment Amount Budgeted: 250 Small tools & Equipment 250 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 600 General Plan, Development Code, Maps, Public Information 600 Advertising (42115) Amount Budgeted: 3,500 Legal Ads - General Plan, Development Code, 3,000 Zone Change, Special Projects 500 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - CD Director 1,200 Telephone (42125) Amount Budgeted: - Moved to Technology - Membership & Dues (42315) Amount Budgeted: 2,000 APA, AEP, AICP, etc 2,000 Publications (42320) Amount Budgeted: 400 Various 400 Meetings (42325) Amount Budgeted: 800 SGVCOG, Misc. 800 Travel -Conferences (42330) Amount Budgeted: 6,075 LCC Planning Commissioners Academy, Southern CA 1,575 APA National Conference, Seattle 3,500 California Chapter APA Conference, Anaheim 1,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement Auto Allow - Com. Dev Director ($2501mo) 3,500 130 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION. FYI 4-15 Page 2 Education & Training (42340) Amount Budgeted: 800 APA, AEP, League of California Cities, UCLA Extension, Lorman 800 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary 3,500 Commission Compensation (44100) Amount Budgeted: 5;000 Planning Commission 5,000 Planning - General Plan (44220) Amount Budgeted: 25,000 Commencement of Comprehensive General Plan Update. Utilize.a facilitator to begin. community outreach efforts to help define the scope and global vision for the General Plan Update. Next, prepare an RFP to seek out qualified planning consultants to assist the community in navigating through what will be a complex and far-reaching long- range planning effort. 25,000 Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental 5,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 1,000 Planning - Projects (44250) Amount Budgeted: - CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 3,000 Replace FF&Es as necessary 3,000 131 .CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: BUILDING AND SAFETY DIVISION NO. 5220 The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of Building Codes and other related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. PERSONNEL FULL TIME POSITIONS Community Development Director 0.20 Permit Tech 1.00 Total Positions 1.20 132 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 .................I.........I........ .... REPART ELST.:_ Gorh' D iietopii exit: -. 1 .......... .............................. SUPPLIES 41200 Operating Supplies 718 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 - - Actual Adjusted Projected Proposed PERSONNEL SERVICES 1,000 1,000 OPERATING EXPENDITURES 40010 Salaries 84,131 85,091 85,200 86,978 40020 Over -Time Wages - 500 - 500 40070 City Paid Benefits 848 1,478 1,478 1,489 40080 Retirement 13,398 14,533 13,700 15,684 40083 Worker's Comp. Exp. 911 958 958 1,001 40084 Short/Long Term Disability 455 513 513 531 40085 Medicare 1,155 1,219 1,219 1,261 40090 Benefit Allotment 14,354 14,820 14,820 15,510 TOTAL PERSONNEL 115,252 119,112 117,888 122,954 SUPPLIES 41200 Operating Supplies 718 1,000 1,000 1,000 41300 Small Tools & Equipment - - - - TOTAL SUPPLIES 718 1,000 1,000 1,000 OPERATING EXPENDITURES 42110 Printing 2,017 1,500 1,500 1,500 42200 Equipment Maintenance - 1,200 1,200 1,200 42340 Education & Training - 600 600 600 TOTAL OPERATING EXP. 2,017 3,300 3,300 3,300 CONTRACT SERVICES 45201 CS -Building & Safety 360,590 430,488 453,959 580,403 TOTAL CONTRACT SVCS. 360,590 430,488 453,959 580,403 DIVISION TOTAL 476,577. 553,900 576,147 707,657 133 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-6220) BUDGET DISCUSSION FY14-16 TOTAL BUDGET $707,657 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 122,954 .Community Development Director 0.20 FT Permit Technician 1.00 FT 1.15 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Operating Supplies . 1,000 Small Tools & Equipment Amount Budgeted: 0 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms 1,500 Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine 4,200 Education &Training (42340) Amount Budgeted: 600 600 - CONTRACT SERVICES . Contract Svcs - Building & Safety (45201) Amount Budgeted: 580,4.03 RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check revenues collected. 580,403 Anticipated revenues from development of: Remodel of former Ralphs space; new homes on former Diamond Jim's Dairy site; .plan check fees for Willow Heights, building permits for Willow Heights housing (Olivecrest (townhomes) - 50 units; Viridian (s.f. detached) - 20 units; Sage (detached condos) - 30 units]; plan check fees for Panda site; commercial and office tenant improvements &_ remodels, new single family residential projects, and residential additionstremodels. Olivecrest (townhomes): 50 homes Viridian (SFD): 20 homes Sage (detached condo): 30 134 CITY OF DIAMOND BAR - ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE; NEIGHBORHOOD IMPROVEMENT DIVISION NO. 5230 The City's Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond. Bar_ Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. PERSONNEL FULL TIME POSITIONS Community Development Director 0.15 Neighborhood Imp Officer 1.90 Administrative Coordinator 0.10 Sr. Office Specialist 0.30 Total Positions 2.45 135 CITY OF DIAMOND DAFT ESTIMATED EXPENDITURES FY 2014-15 DEPART1�1ENT,.:::::Da�:D�irelQpr6d tt:: f31V1S101V:-:�_�:�:�5:�;�:�:��•Neig�iporiino�:amj;:. T:IQN �#�:_�:QD'1:;;723'D:�: �: �,�: •: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES Printing -. 2,000 1,000 40010 Salaries 160,185 163,972 165,000 171,540 40020 Over -Time Wages . 194 1,600 1,600 2,000 40070 City Paid Benefits 2,278 3,096 2,500 3,121 40080 Retirement 25,708 28',338 27,000 30,932 40083 Worker's Comp. Exp. 2,821 3,009 3,009 3,153 40084 Short/Long Term Disability 942 1,000 1,000 1,046 40065 Medicare 2,432 2,605 2,701 2,721 40090 Benefit Allotment 30,100 31,512 31,512 32,982 12,000 TOTAL PERSONNEL 224,660 235,132 234,322 247,496 SUPPLIES 41200 Operating Suppiies 2,229 800 4.00 800 41300 Small Tools & Equipment - - - - TOTAL SUPPLIES 2,229 •800 400 800 OPERATING EXPENDITURES 42110 Printing -. 2,000 1,000 2,000 42200 Equipment Maintenance 1,622 2,000 850 2,000 42310 Fuel 2,527 5,000. 1,600 4,000 42315 Membership & Dues 150 500 200 400 42325 Meetings - 200 - 200 42330 Travel-ConferenceslResearcr 7 1,600 2,336 2,400 42335 1 -ravel -Mileage and Auto - 500 - 500 42340 Education & Training 180 500 200 500 TOTAL OPERATING EXP. 4,486 12,300 6,386 12,000 CONTRACT SERVICES 45213 CS -Code Enforcement - - 760 1,900 45214 CS - Property Abatement - '1,200 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 59,280 39,520 TOTAL CONTRACT SVCS. 59,280 63,600 61,240 42,620 DIVISION TOTAL 290,655 311,832 302,348 302,916 137 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION - FY14-1 v TOTAL BUDGET $302,916 PERSONNEL SERVICES Personnel (40010-40093) Full-time Com Dev Director Neighborhood Improvement Officer Administrative Coordinator Sr. Office Specialist Amount. Budgeted: 0.15 FT 1.90 FT 0.10 FT 0.30 FT 2.45 FT 247,496 SUPPLIES Operating Supplies (41200) Amount Budgeted: 800 Operating Supplies 800 Small Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Courtesy Notices, citation books, brochures, handouts 2,000 Equipment Maintenance (42200) Amount Budgeted: 2,000 NIO Vehicles 2,000 Fuel (42310) Amount Budgeted: 4,000 N 1 Vehicles (2) 4,000 Membership & Dues (42315) Amount Budgeted: 400 CACEO (2) 400 Meetings (42325) Amount Budgeted: 200 CACEO 200 Travel -Conferences (42330) Amount Budgeted: 2,400 CACEO annual seminar 2,400 Travel -Conferences Mileage (42335) Education & Training (42340) SCACEO, CACEO Amount Budgeted: 500 500 Amount Budgeted: 500 500 138 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FYI 4-15 Page 2 CONTRACT SERVICES CS -Admin Citation Processing (45213) 1,900 Data Ticket 1,900 CS - Property Abatement (45214) Amount Budgeted; 1,200 Property Abatement 1,200 CS - Graffiti Removal (45520) Amount Budgeted: 39,520 Graffiti Ramoval 39,520 139 CITY OF DIAMOND BAR COMMUNITY SERVICES 141 CITY OF DIAMOND BAR Department ® Community Services • Community Services Administration • Diamond- Bar Center • City Park Operations Paul C. Grow Park Heritage Park Heritage Pk Com Center Maple Hill Park- Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge .Park Sycamore Canyon Park Washington Park .• - Recreation 143 CITY OF DIAMOND EAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2014-15 Organization 9: 001-5310 through 001-5350 . PERSONNEL. SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL, SERVICES' CONTRACT SERVICES CAPITAL. OUTLAY DEPARTMENT TOTAL. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Adopted $2,155,926 $2;230,355 $2,237,567 $2,338,868 176,215 192,528 196,828 214,856 740,276 958,945 911,856 900,701 12,013 12,540 12,400 12,640 865,921 957,339 940,464 975,996 105,774 459,459 443,630 133,100 $4,056,125. $4,811,166 $4,742,745 $4,576,061 DEPARTMENT INCLUDES: Community Services Administration Diamond Bar Center Park Operations Recreation Diamond Bar Center 24.4% Community Services Administration 9.2% COMMUNITY SERVICES Park Operations 24.0% Total Departrnent Expenditures - $4,576,061 144 $421,176 1,114,982 1,096, 523 1,943,381 Recreation 42.4% CITY OF DIAMOND DAR ESTIMATED EXPENDITURES FY 2014-16 >iE ai viii€ia i .coi u ;ry vcs..:. ?#2C�A�1�r�1'T:10�'t�'.:•:'Qq��4S�70.tQ'�354t'. SUPPLIES 41200, Operating Supplies FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 41300 Small Tools &Equipment Actual Adjusted Projected Proposed PERSONNEL SERVICES TOTAL SUPPLIES 176,215 192,528 196,828 40010 Salaries 954,946 974,516 987,434 967,489 40020 Over -Time Wages 23,861 31,241 27,500 32,293 40030 Part -Time Salaries 710,471 730,552 730,552 813,717 40070 City Paid Benefits 15,476 19,349. 16,591 18,949 40080 Retirement 159,872 172,833 169,236 187,739 40083 Worker's Comp, Exp. 39,433 41,627 42,341 45,870 40084 ShortlLong Term Disability 5,832 6,277 6,380 6,351 40085 Medicare 64,099 62,268 66,041 72,478 40090 Benefit Allotment 181,936 191,492 191,492 193,982 42141 . TOTAL PERSONNEL 2,155,926 2,230,355 2,237,567 2,338,868 SUPPLIES 41200, Operating Supplies 176,215 • 191,128 195,428 205,756 41300 Small Tools &Equipment - 1,400 - > 1,400 9,100 45300 TOTAL SUPPLIES 176,215 192,528 196,828 214,856 OPERATING EXPENDITURES CS -Concerts in the Park 19,059 23,562 23,562 42110 Printing 15,205 20,400 20,400 28,853 42120 Postage Charges - 250 50 250 42124 Technology - - - 1,800 42125 Telephone 12,937 14,250 13,220 13,700 42126 Utilities 335,926 342360 351,889 326,366 42128 Banking Charges 21,635 18,500 22800 24,000 42130 Rental/Lease of Equipment 16,664 9,500 8,600 23,850 42140 Rental/Lease of Real Prop 53,032 99,097 55,000 102,097 42141 . Rental/Lease - Exhibit Sp 894 1,500 1,500 1,500 42200 Equipment Maintenance 19,054 17,700 8,500 16,200 42205 Computer Maintenance - 500 - - - 42210 Maint. of Grounds/Bldgs 120,659 251,605 253,386 187,445 42310 Fuel 16,724 19,000 15,000 19,000 42316 Membership & Dues 2,549 3,065 3,455 3,515 42320 Publications 200 50 - 50 42325 Mootings 1,612 1,600 1,600 1,600 4233Q Travel -Conferences 15,660 14,825 11,563 14,900 42335 Travel -Mileage & Auto Allow 3,056 3,000 3,400 3,000 42340 Education &Training 1,148 300 450 550 42353 Anniversary Celebration 65,126 9.6,975 96,975 84,475 42410 Admissions -Youth Activities 36,195 44,468 44,468 47,550 TOTAL OPERATING EXP, 740,276 958,945 911,856 900,701 PROFESSIONAL SERVICES 44000 Professional Services 9,988 9,840 9,700 9,840 44100 Commission Compensation . 2,025 2,700 2,700 2,700 44300 PS - Special Studies - - - - TOTAL PROF SVCS 12,013 12,540 12,400 12,540 CONTRACT SERVICES 45010 CS -DSC Security 27,200 25,000 20,000 25,000 45518 CS -Storm Damage - - - 45300 CS -Community Svcs 64Q234 690,837 666,462 706,257 45305 CS -Concerts in the Park 19,059 23,562 23,562 28,739 45310 CS -Excursions 31,283 43,500 36,000 40,500 45320 CS -Contract Classes 148,145 174,440 174,440 175,500 TOTAL CONTRACT SVCS. 865,921 957,339 940,464 975,996 145 CAPITAL OUTLAY 46250 Misc Equipment 46410 Capital improvements DEPARTMENT TOTAL 34,201 139,700 123,871 82.000 71,573 319,759 319,759 51,100 105,774 459,459 443,630 133,100 4,056,125 4,611,166 4,742,745 4,576,061 146 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 The Community Services Department is responsible for the maintenance and operation of the City's nine developed parks, four community buildings and the skate park. This includes ground maintenance, facility upkeep, park improvements and capital projects. This year's budget.includes funding for the operation of the Diamond Bar Center located in Summitridge Park. This facility includes a senior center and a 500 seat capacity dining hall. The Department .also administers the City's community recreation program, including the Tiny Tots program, youth and adult athletics,, excursions, recreation classes, summer day camp, teen activities, facility reservations, senior programs and special events. PERSONNEL FULL TIME POSITIONS FTE's Community Services Director 1.00 Administrative Coordinator 1.00 Administrative Assistant 1.00 Recreation Supt.- 1.00 Recreation Supervisor (unfunded) 1.00 Recreation Specialist 1.86 CS Coordinator 4.00 Parks & Maint Supt. 1.00 Facilities Maint Supervisor 1.00 Parks & Maint Inspector 1.00 Sub — Total 13.86 PART TIME POSITIONS - BENEFITTED Pre-school Teacher (30 hrs/wk) 0.75 Pre-school Teacher (26 hrs/wk) 0.65 Asst. Pre-school Teacher (20 hrslwk) 0.50 Sub - Total 1.90 147 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 5310-5350 PART TIME POSITIONS FTE's Com Svcs Specialist 3.40 Com Svcs Worker 2.82 Com Svcs Leader] 4.41 Com Svcs Leader II 2.81 Maintenance Worker 1 0.90 Maintenance Worker 11 0.90 Facility Attendant 1 0.90 Facility Attendant II 6.35 Sub -- Total 22.49 Total Positions (FTE's) 38.25 148 CITY OF DIAMOND BAF ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Ovor-Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement - 40083 Worker's Comp, Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42124 Technology 42125 Telephone 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42210 Maint. of GroundslBldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,530 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44300 PS - Special Studies TOTAL PROF SVCS DIVISION TOTAL g) ISiC7�cl::::::::::::::::' ....................... OR6if}7_ATIOFQ1`5S Ifl FY 2012-13 FY 2013-14 FY 2013-14 FY X014-15 Actual Adjusted Projected' Proposed 254,031 260,813 258,500 264,570 2,379 2,000 2,000 2,000 5,865 - - _ 2,784 3,292 3,000 3,312 39,913 43,345 41,500 47,707 5,174 5,186 5,700 5,436 1,392 1,530 1,640 1,614 4,144 4,203 4,203 3,940 31,589 33,198 33,198 34,707 347,271 353,567. 349,741 363,286 2,179 2,000 2,000 2,000 2,179 2,000 2,000 2,000 - - - 1,200 519 550 550 - - 650 100 650 18,765 12,500 6,000 12,500 8 450 - 450 16,724 19,000 15,000 19,000 1,064 950 1,340 1,400 200 50 - 50 940 250 250 250 6,675 7,262 4,000 7,300 .3,056 3,000 3,000 3,000 750 - 150 250 48,701 44,662 .30,390 46,050- 9.988 9,840 9,700 9,840 9,988 9,840 9,700 9,840 408,139 410,069 391,831 421,176 149 CITY OF DIAMOND DAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $421,176 PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Services Director Parks & Maintenance Supt. Admin Coordinator Amount Budgeted: 363,286 0.515 FT 1.000 FT 1.000 FT 2,515 FT _ Overtime Commission Meetings Amount Budgeted: 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Operating Supplies 1,650 Staff Work Boots 350 OPERATING EXPENDITURES Technology (42124) Amount Budgeted: 1,200 Technology Allowance - Director 1,200 Telephone (42125) Amount Budgeted: Moved to Technology - Rental/Lease of Equipment (42130) Amount Budgeted: 650 Rental Equipment As Needed 500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: 12,500 Equipment Maintenance 12,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 Maintenance of Grounds/Bldgs 450 Fuel (42310) Amount Budgeted: 19,000 Fuel 19,000 Membership & Dues (42315) Amount Budgeted: 1,400 Membership & Dues 1,400 Publications (42320) Amount Budgeted: 50 Publications 50 Meetings (42325) Amount Budgeted: 250 Meetings 250 150 CITY OF DIAMOND BAR, COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY14-15 Rage 2 Travel -Conferences (42330) Amount Budgeted: 7,300 CPRS Conference in Sacramento 7,300 National Playground Safety Institute - Sacramento Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Cam Svcs Director -Auto Allowance ($2501mo) 3,000 Education & Training (42340) Amount Budgeted: 250 Training Seminars . 250 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted. 9,840 Holiday Banner Installation & Removal Minute Secretary 2,200 County Street Light Assessment (Riparian Habitat Parcel) 40 Temporary Staffing for Clerical Vacation Coverage 700 LA County Fees for "Notice of Exemption" Postings 900 151 CITY OF DIAMOND DAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long.Term Disability 40085 Medicare 40090 Benefit Allotment 19,631 TOTALPERSONNEL SUPPLIES - 41200 Operating Supplies 41300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42125 Telephone 42126 Utilities 42130 RentallLease - Equip 42141 Rental/Lease - Exhibit Sp 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 1,991 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44300 PS - Special Studies TOTAL PROF SVCS CSE ?A2 h4 :..:.: C..... �n;rig: VEs: ..1=5.33 -:' FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 118,349 114,081 122,000 108,869 121 3,000 3,000 4,000 216,518 244,740 244,740 276,841 1,878 2,100 2,100 1,991 17,130 19,715 19,000 19,631 8,894 9,467 9,467 11,316 651 696 565 664 18,674 17,844 20,000 22,897 20,430 21,276 21,276 20,922 402,645 432,919 442,148 467,132 55,888 73,300 73,300 74,900 - - - 8,100 55,888 73,300 73,300 83,000 6,481 10,000 10,000 17,500 4,670 5,700 4,670 5,700 85,759 80,000 86,000 80,000 249 200 200 4,200 894 1,500 1,500 1,500 223 3,700 2,500 3,700 34,074 44,155 46,386 28,700 132,350 145,255 1511-256 141,300 CONTRACT SERVICES 45010 CS -Security 27,200 25,000 20,000 25,000 45300 CS -Community Svcs 241,472 284,375 280,000 265,450 TOTAL CONTRACT SVCS. 268,672 309,375 300,000 290,450 CAPITAL OUTLAY 46250 Misc Equipment 34,201 126,720. _ 110,720 82,000 46410 Capital Improvements 71,573 319,759 319,759 51,100 105,774 446,479 430,479 133,100 DIVISION TOTAL 965,329 1,407,328 1,397,183 1,114,982 153 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY14-15 TOTAL BUDGET . $1,114,982 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 467,132 Full Time Facilities Maintenance Supervisor .30 FT Recreation Superintendent .25 FT Recreation Supervisor (Unfunded) .60 FT Com Svcs Coordinator 1.00 FT Office Supplies -2.15 FT 156,808 Part Time 900 Community Services Leader I 0.60 FTE Community Services Leader II . 0.62 FTE Community Services Specialist 1.35 FTE Community Services Worker 0.31 FTE Facility Attendant 1 0.45 FTE Facility Attendant II ' 3.78 FTE Maintenance Worker II 0.40 FTE 7.51 FTE 15,705 hours 306,324 Overtime Wages Amount Budgeted: 4,000 SUPPLIES -. Operating Supplies (41200) Amount Budgeted: 74,900 Hardware Supplies 13,000 Electrical/Lighting Supplies - Replace additional lights/ballasts 16,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 Restroom Supplies 16,000 Uniforms/Shirts 3,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 GVBR Projector Bulbs - 2 each @ $400 800 Replacement radios 2,500 Bridal Show - March, 2015 - 1 MCI Small Tools & Equipment (41300) Amount Budgeted-, 8,100 Indoor'Locking Bulletin Board -- 2ea 1,600 Adjustable Height Lecturn -- 2ea 2,000 Monitors/TVs and Carts -- 3ea 4,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 17,500 Rental Information Brochures 6,000 154 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY14-15 Page 2 Printing (42110) (con't) Postcards, Letterhead, Contracts, Comment Cards 4,000 Bridal Show Advertising - postcard mailing, banners 7,500 Telephone (42125) Amount Budgeted: 5,700 Office Telephone 5,700 Utilities (42126) Amount Budgeted: 80,000 Gas 8,000 Water 3,500 Edison 68,500 Rental/Lease of Equipment (42130) 5,700 Equipment 200 Exhibit Space 1 ,500 -x Bridal Show 4,000 Equipment Maintenance (42200) Amount Budgeted: 3,700 Audio Video Systems Service 3,700 Maint-of GroundslBldgs (42210) Amount Budgeted: 28,700 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services -- Preventative Maintenance 5,000 Carpet Cleaning --Quarterly 6,400 Clean GVBR fabric partitions 3,000 Refinish Stage --Annually 600 AQM❑ Generator Fees (Operating & Emissions) 500 Travel - Conferences (42330) Amount Budgeted: 11958 Wedding MBA - Las Vegas, September 16-18 1,958 CONTRACT SERVICES CS - Security (45010) Amount Budgeted: 25,000 Contract Security 25,000 CS - Community Svcs (45300) Amount Budgeted: 265,450 Building Maintenance Contract w14 FT Contract Staff 174,750 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 7,265 Bear State (Equipment Service) - 3,200 Trane (Computer Control Service) -- 4,065 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,310 Candle Permit Fees. 2,000 AQMD Fees (Annual Emissions Output by Generator) 450 Generator Contract Maintenance (including fuel) 2,575 Bridal Show - March, 2015 4,000 155 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FYI 4-15 Page 3 CAPITAL OUTLAY Misr- Equipment (46250) Amount Budgeted: 82,000 Additional Trash Receptacles for DBC 7,000 Arm Chairs 45,000 Folding Chairs 12,000 Carpet Extractor 13,OOD Replacement Tables 5,000 Capital Improvements (46410) Replace Boiler at DBC Retrofit Exterior Lighting to LED Re -finish interior wood paneling at DSC Add new veneer to front of stage at DBC Refinish Of Oak Room floor 156 30,000 7,600 5,000 2,500 3,000 51,1 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 dEl?At TlVli=PlTa:: am�w y:Oucs:::: Cil1fa51[ i .; ::;;: '•;;:::::';::P�r}�..( Oret �o ss CAPITAL OUTLAY 46250 Misc Equipment - 12,980 13,151 - 46410 Capital Improvements - 12,980 13,151 - DIVISION TOTAL 998,035 .1,151,007 1,157,620 1,096,523 157 FY 2012-13 EY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 119,516 121,834 121,934 95,710. 40020 Over -Time Wages 5,360 6,000 .6,000 6,000 40030 Part -Time Salaries 138,463 129,612 129,612 174,078 40070 City Paid Benefits 1,821 1,991 1,991 1,632 40080 Retirement 18,703 20,537 19,500 17,258 40083 Worker's Comp. Exp. 7,580 7,453 7,453 8,094 40084 Short/Long Term Disability 718 725 725 584 40085 Medicare 11,473 11,771 11,771 14,834 40090 Benefit Allotment 19,800 20,544 20,544 17,472 TOTAL PERSONNEL 323,434 320,567 319,530 335,662 SUPPLIES 41200 Operating Supplies 33,695 26,700 31,000 .34,800 TOTAL SUPPLIES 33,695 26,700 31,000 34,800 OPERATING EXPENDITURES 42125 Telephone 7,748 8,000 6,000 8,000 42126 Utilities 250,167 262,360 265,889 246,366 42130 Rental/Lease of Equipment 1,007 1,350 1,000 1,350 42210 Maint. of Grounds/Bldgs 86,577 207,000 207,000 158,295 TOTAL. OPERATING EXP. 345,499 478,710 481,889 414,011, CONTRACT SERVICES 45300 CS -Community Svcs 295,407 312,050 312,050 312,050 TOTAL CONTRACT SVCS. 295,407 312,050. 312,050 312,050 CAPITAL OUTLAY 46250 Misc Equipment - 12,980 13,151 - 46410 Capital Improvements - 12,980 13,151 - DIVISION TOTAL 998,035 .1,151,007 1,157,620 1,096,523 157 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $1,096,523 PERSONNEL SERVICES Personnel (40040-40093) Full Time Parks & Maintenance Inspector/Technician Facilities Maintenance Supervisor _. Intermittent Part Time Facility Attendant I Facility Attendant 11 MaintenanceWorker Maintenance Worker 11 Amount Budgeted: 1.00 FT 0.30 FT 1.30 FT 0.45 FTE 2.57 FTE 0.90 FTE 0.50 FTE 4.42 FTE 9,187 hours 335,662 137,045 192,617 Over Time Wages Amount Budgeted: 6,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 34,800 Heritage Community Ctr 5,000 Parks Supplies 12,500 Doggie Walk Bags 7,000 Replace Park. Uniforms for Staff 4,000 Replace Park Reservation Signs 1,600 Staff Work Boots 700 Replacement Tables for Heritage Park Community Center 1,000 TV and Cart for Heritage Park Community Center 1,500 Youth at Risk - Trail Maint Supplies 1;500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 8,000 Heritage Park -- Pay Phone 992 Heritage Community Ctr -- Verizon & Alarm 2,048 - Maplehill Pk -- Pay Phone 992 Pantera Pk -- Pay Phone 992 Peterson Pk -- Pay Phone 992 Reagan Pk -- Pay Phone 992 Sycamore Cyn -- Pay Phone 992 Utilities Amount Budgeted; 246,366 Paul Grow Park 12,263 Water 11,573 E=lectric 690 Heritage' Park 11,106 Water 9,841 Electric 1,265 158 CITY OF DIAMOND BAIL PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY14-15 Page 2 Utilities (42126) (con't) Heritage Community Ctr 19,225 Water - Included with Heritage Park Electric 15,525 High Speed Internet -= Computer & Phone 1,400 Gas 2,300 Lorbeer Lights 14,375 Electric 14,375 Maplehill Pk 16,563 Water 13,593 Electric 2,875 LA County Sewer Service Charge 95 Pantera Pk (higher water costs to east side of city) 55,685 Water 40,711 Electric 14,950 .LA County Sewer Service Charge 24 Peterson Pk 31,049 Water 25,275 Electric 5,750 LA County Sewer Service Charge 24 Reagan Pk 13,417 . Water 9,872 Electric 3,450 LA County Sewer Service Charge 95 Starshine Pk 10,298 Water 9,263 Electric 1,035 Summitridge (higher water costs to east side of city) 37,576 Water 37,576 Electric - Included w/DBC Sycamore Cyn Pk & Trail Mesa/Trailhead 18,522 Water 12,733 Electric 5,750 LA County Street Light Assessment 39 Washington Park 6,287 Water 5,252 Electric 1,035 Rental/Lease of Equipment (42130) Amount Budgeted: 1,350 Rental equip to repair Trails 500 Portable Restrooms at Summit Ridge Park 850 Maint. "of GroundslBldgs (42210) Amount Budgeted: 158,295 Paul Grow Park Fire Ant Eradication 800 Add Sand to Tot Lot 2,700 Misc Maint-irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 159 CITY OF DIAMOND BAIL PARK OPERATIONS SUMMARY (001-6340) BUDGET DISCUSSION FYI 4-15 Page 3 Heritage Park Re -Lamp Ball Field Lights 5,000 Fire Ant Eradication 500 Add Sand to Tot Lot 4,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr 3,050 Building Maintenance Contract 5,800 Interior Plant Service 1,700 Security Alarm Monitoring 840 HVAC Equipment Service (Bear State) 1,000 HVAC Controls Service (Johnson) 750 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 800 Lorbeer FootballlSoccer Fie ld/Track]Slope Track Re -surfacing 8500 Fire Ant Eradication . 800 Maplehili Plc Fire Ant Eradication 500 Add Sand to Tot Lot 5,350 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Plk Building Maintenance Contract 3,050 HVAC Equipment Service (Bear State) . 340 Fire Ant Eradication 800 Re -Lamp Ball field Lights 12,200 Ball Field Berm Removal & Sod Replacement 8,000 Add Sand to Tot Lot 4,015 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Dog Park Application of AntiBacterial Spray to Mulch 4,000 Peterson Pk Weed Removal I Fire Break 3,000 Fire Ant Eradication 800 Re -Lamp Ball field Lights 7,250 Ball Field Berm Removal & Sod Replacement 8,000 Replace Grab Bars in Restrooms to meet ADA Requirements 500 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Add Sand to Tot Lot 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan hk Fire Ant Eradication 500 Add Sand to Tot Lot 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk Fire Ant Eradication 500 Add Sand to Tot Lot 1,400 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 400 Summitridge ParkIDBC Fire Ant Eradication 800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 160 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY14-15 Page 4 Sycamore Cyn Park & TraillTrailhead 196,962 Pantera Park Cleaning of Creek Area Peterson Park 3,000 Fire Ant Eradication 48,904 800 Sump Pump Maintenance Dog Park, 10,000 Ground Squirrel Control 2,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Ball f=ield Berm Removal & Sod Replacement 4,200 Replacement Shade Sail for Tot Lot 2,000 Weed Removal/Fire Breaks 11,550 Add Wood Chips to Tot Lot 3,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 v Washington Park r Fire Ant Eradication 250 Add Sand to Tot Lot 1,400 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 312,050 Landscape Maintenance Contract ValleyCrest Contract 111,188 Paul Grow Park 20,574 Heritage Park 13,735 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail HeadlTrail at Sycamore Canyon Park 12,300 . ValleyCrest Contract 196,962 Pantera Park 99,331 Peterson Park 43,927 Lorbeer Football Field 48,904 Summit Ridge Park (incl• wlDiamond Bar Center) Dog Park, 4,800 Excel Contract . 3,900 Washington Park 3900 CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: - 161 CITY OF DIAMOND BAR. ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Workees Comp. Exp. 40084 ShortlLong Term Disability 40085 Medicare 40090 Benefit Allotment 103,142 TOTAL PERSONNEL . SUPPLIES 41200 Operating Supplies 41300 SmallTools& Equipment TOTAL SUPPLIES I li%h5i (J:. Re reatioij:;::= FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 463,050 477,688 485,000 498,340 16,001 20,241 16,500 20,293 349,625 356,200 356,200 362,798 8,993 11,966 9,500 12,013 84,126 89,236 89,236 103,142 17,785 19,721 19,721 21,025 3,071 3,326 3,450 3,489 29,808 28,450 30,067 30,807 110,117 116,474 116,474 20,881.- 120,881.- 1,082,576 1,082,576 1,123,302 1,126,148 1,172,789 84,453 89,128 89,128 94,056 - 1,400 1,400 1,000 84,453 90,528 90,528 95,056 OPERATING EXPENDITURES CS -Community SVCS 103,355 94,412 94,412 42110 Printing 8,724 10,400 10,400 11,353 42120 Postage Charges - 250 50 250 42124 Technology - - - 600 42128 . Banking Charges 21,635 18,500 22,800 24,000 42130 Rental/Lease of Equipment 15,408 7,300 7,300 17,650 42140 Rental/Lease of Real Prop 53,032 99,097 55,000 102,097 42200 Equipment Maintenance 66 1,500 - 42205 Computer Maintenance - 500 - - 42315 Membership & Dues 1,485 2,115 2,115 2,115 42325 Meetings 672 1,350 1,350 1,350 42330 Travel - Conferences 6,965 7,563 7,563 7,600 42340 Education & Training 398 300 300 300 42353 City Birthday Party 65,126 96,975 96,975 84,475 42410 Admissions -Youth Activities 38,195 44,468 44,468 47;550 TOTAL OPERATING EXP. 213,726 290,318 248,321 299,340 PROFESSIONAL SERVICES 44100 Commission Compensation 2,025 2,700 2,700 2,700 TOTAL PROF SVCS 2,025 2,700 2,700 2,700 CONTRACT SERVICES 45300 CS -Community SVCS 103,355 94,412 94,412 128,757 45305 CS-CORAin the Park 19,059 23,562 23,562 28,739 45310 CS-Exc ns 31,283 43,500 36,000 40,500 45320 CS -Contract Classes 148,145 174,440 174,440 175,500 TOTAL CONTRACT SVCS. 301,842 335,914 328,414 373,496 CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL 1,684,622 1,842,762 1,796,111 1,943,381 163 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $1,943,381 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 1,172,789 Full Time Community Svcs Director 0.485 FT Recreation Superintendent 0.750 FT Admin Assistant 1.000 FT CS Coordinator 3.000 FT Recreation Supervisor 0.400 FT Rec Specialist 0.860 Rec Specialist _FT 1.000 FT 7.495 FT 758,904 Regular Part -Time Asst. Preschool Teacher (20 hrs) Preschool Teacher (30 hrs) Preschool Teacher (26 hrs) Seasonal Part -Time Community Services Leader Community Services Leader II Community Services Specialist Community Services Worker Overtime Wages (40020) Summer Day Camp Senior Excursions Haunted House 4th of July Event Candy Cane Craft Fair 26th Birthday Party Adult Excursions Youth & Adult Sports Winter Snow Fest YMP & Youth in Action Diamond Bar Day at the Fair Concert Share Easter Egg Hunt Veterans Recognition 1:00 RPT 1.00 RPT 1.00 RPT 3.00 RPT 73,656 3.81 FTE 2.19 FTE 2.05 FTE 2.51 FTE 10.56 FTE 21,746hours 319,936 Amount Budgeted: 20,293 164 835 845 1,707 900 510 2,783 4,323 1,607 1,451 4,864 0 0 298 170 CITY OF DIAMOND BAR RECREATION. SVCS (001-5350) BUDGET DISCUSSION FY14-15 Paae 2 SUPPLIES Operating Supplies (41200) Amount Budgeted, 94,056 Haunted House/FFF 3,600 Easter Egg Hunt 4,500 Youth Soccer 3,760 Youth Basketball 10,614 Adult Volleyball 235 ,Candy Cane Craft Fair 1,000 Senior Excursions 1,200 Senior Dances/Programs 7,550 Adult Basketball 3,252 Day Camp 9,120 Staff Shirts 3,000 YMP Imp & DB4 Youth 5,530 Adult. Excursions 780 Volunteen Program 1,236 Tiny Tots 8,000 Youth Baseball 12,079 Winter Snow Fest 6,500 Concerts in the Park 1,700 Contract Classes 1,100 Veterans Recognition 3,650 Arbor Day Celebration 1,150 Fourth of July 2,800 Diamond Bar Day at the Fair 500 Senior Softball 850 Field Attendant 350 Small Tools & Equipment Amount Budgeted: 1,000 Table Tennis Table 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: il,353 Concerts in the Park/Movies in the Stars 952 Day Camp 1,101 Winter Snowfest 750 Youth Basketball 500 Youth Baseball 500 Youth Soccer- 350 Easter Egg Hunt 650 Flaunted House & Fall Fun Festival 650 Tiny Tots 500 Candy Cane Craft Fair 600 Senior Programs 250 Contract Classes 200 Veterans Recognition 650 Fourth -of July 600 DB4Youth 2,450 Diamond Bar Day at the Fair 650 165 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY14-15 Page 3 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Technology (42124 Amount Budgeted: 600 Technology Allowance - Rec Supt. 600 Banking Charges (42128) Amount Budgeted: 24,000 Credit Card Charges 24,000 RentailLease of Equipment (42130) Amount Budgeted: 17,650 Winter Snowfest 4,350 Fireworks Show 13,300 Sound System 5,500 RestroomslSinks 1,500 Tables/Chairs/Equipment 2,500 Light Tower Rental 800 . Stage 3,000 Rental/Lease of Real Prop (42140) Amount Budgeted: 102,097 Youth Basketball Games + Practice 32,289 Youth Indoor Soccer 5,100 Adult Volleyball 8,640 Adult Basketball 42,768 Contract Classes 10,000 4th of July 3,000 Winter Snow l=est 200 Easter Egg Hunt 100 Membership & Dues,(42315) Amount Budgeted: 2,115 C.P.R.S. Membership (8 Staff) 1,240 Lern (2 Staff) . 400 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: 1,350 C.P..R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 120 CPRS District XIII Meetings 600 WILS Meetings 120 Travel - Conferences (42330) Amount Budgeted: 7,600 CPRS Conference - Sacramento 7,600 Vermont Systems Advanced RecTrac Training 166 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY14-15 Page 4 Education & Trafning (42340) Amount Budgeted: 300 Day Camp 200 Tiny Tots 100 City Birthday Party (42353) Amount Budgeted: 84,475 Entertainment 3,000 Banners- 5,300 Special Event Insurance 1,800 Restroom/Sink Rental 1,150 Sound System Rental 1,700 Equipment Rental _ 13,700 Tables, Chairs, Generators, Canopies. Daycamp -- Summer Entertainment Contract Staff/Security 1,450 - Rides/Attractions -- _- T 26,000 Non Profit's Organizations Revenue Share 11,000 Annual Birthday Pins 2,400 Decoration/Signs 3,000 Games/Game Prizes 4,700 Facility Rental - PUSD 250 Food Reimbursement 700 Birthday Cakes/Supplies 600 Wrist Bands 500 Flyers/Posters/Promotion 3,350 Council & Commission Shirts 900 Kwik Covers 500 Car Show Supplies 2,475 Admissions -Youth Activities (42410) Amount Budgeted: 47,550 Day Camp - Excursions 45,390 Tiny Tots 1,000 DB.4 Youth 1,160 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. Q $45lmtg @ 12 mtgs/year . 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 128,757 Adult Basketball Officials 1,188 Tiny Tots 800 Volunteens 2,500 Daycamp -- Summer Entertainment 1,800 Youth Basketball Officials 5,460 PeaceBuilders 2,813 Winter Snow Fest - 2013 23,050 Snow 13,300 Sound System 750 Special Event Insurance 500 Food Vendor Reimbursement 550 Valley Crest/MCE 1,050 Banners 500 167 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY14-15 Page 5 28,739 Event Security 400 Sound System Revenue Split wlOrganizations 6,000 1,000 Senior Program 6,100 28,263 Haunted House/Fall Fun Festival Concerts in the Park (45305) (con't) 1,700 Special Event -insurance 400 Annual ASCAP Registration Banners 700 655 Revenue Split wlOrgenizations (FFF) 600 Candy Cane. Craft Fair 500 Easter Egg Hunt Liability Insurance 450 Easter Egg Hunt Portable Restrooms 600 Easter Egg Hunt Banners 600 - Eireworks Show- _ 28,600 - _ Fireworks 15,000 Entertainment 5,000 Banners (5 New Horizonital) 600 Valley Crest 1,300 . Insurance 2,000 MCE 1,200 Traffic Control Equipment 3,500 Veterans Recognition - Entertainment 200 Armed Forces Banners 15,875 Movies under the Stars -- Movie Rentals 3,400 DB4Youth 6,850 Diamond Bar Day at the Fair 800 Mobile Web Trac 3,208 Concerts in the Park (45305) 28,739 Bands -- 7 Concerts 11,100 Sound System 5,824 Concessionaire Reimbursements 1,000 Banners & Replacement Signage 6,100 Page 6 Concerts in the Park (45305) (con't) Special Event Insurance 2,750 Annual ASCAP Registration 656 Annual BMl Registration 655 Annual SESAC Registration 655 CS -Excursions (45310) Amount Budgeted: 40,500 Adult Excursions 15,500 Senior Excursions 25,000 CS - Contract Classes (45320) Amount Budgeted: 175,500 Contract Class Instructors 170,500 Instructor Insurance 5,000 - CAPITAL OUTLAY_Y Misc Equipment (46250) Amounfi36dge4� - - Misc Equipment _ a CITY OF DIAMOND BAR 11 PUBLIC WORKS 169 CITY OF .DIAMOND BAR Department -Public Works • Public Works Administration • Engineering • Road Maintenance • Landscape Maintenance 171 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2014-15 Organization #: 001-5510 through 001-5658 PUBLIC WORKS PW Administration 26.6% Engineering 13.4% Landscape Maintenance . it E Road Maintenance 52-4% Total Department Expenditures - $3,028,366 172 FY 2€311-12 FY 2012-13 FY 2012-13 rY 2013-14 Actual Adjusted Projected Adopted PERSONNEL SERVICES -$685,350 $753,094 - $732,776 $920,896 SUPPLIES 44,122 85,800 85,800 87,000 OPERATING EXPENDITURES 96,119 115,550 116,550 120,300 PROFESSIONAL SERVICES. .114,241 234,810 234,810 255,000 CONTRACT SERVICES 1,431,370 1,926,335 1,939,173 1,645,170 CAPITAL OUTLAY 1,120 3,000 3,000 0 DEPARTMENTTOTAL $2,372,322 $3,118,589 $3,112,109 $3,028,366 DEPARTMENT INCLUDES: PW Administration $801,673 Engineering 406,786 Road Maintenance 1,586,151 Landscape Maintenance 230,757 PUBLIC WORKS PW Administration 26.6% Engineering 13.4% Landscape Maintenance . it E Road Maintenance 52-4% Total Department Expenditures - $3,028,366 172 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp, 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 14,453 TOTAL PERSONNEL .SUPPLIES 41200 Operating Supplies 41250 Road Maint Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES =:SiFrasnary QRCANIZX :IQI #i: QO1 55i0:tc�=X5$8:=: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 502,917 530,168 520,000 659,187 1,386 4,000 4,000 4,000 6,167 9,476 7,500 9,546 88,426 97,424 96,032 118,865 10,496 14,453 12,100 14,579 2,684 3,969 3,600 - 4,021. 7,291 9,756 8,300 011 65,983 83,848 81,244 100,788 685,350 753,094 732,776 920,896 2,017 4,500 4,500 4,500 39,289 45,000 45,000 65,000 2,816 36,300 36,300 17,500 44,122 85,800 85,B00 87,000 OPERATING EXPENDITURES 42110 Printing 2,180 8,000 8,000 000 42115 Advertising 424 4,000 4,000 4,000 42124 Technology - - 1,800 42125 Telephone 519 550 550, - 42126 Utilities 66,015 70;000 70,000 70,000 42130 Rental/Lease of Equip 3,314 4,000 4,000 4,000 42200 Equipment Maintenance 3,782 4,000 5,000 6,000 42310 Friel 8,211 8,500 8,500 10,000 42315 Membership & Dues 1,916 2,500 2,500 2,500 42320 Publications 810 1,000 1,000 1,000 42325 Meetings 1,663 2,500 2,500 2,500 42330 Travel -Conferences 3,022 4,500 4,500 4,500 42335 Travel -Mileage & Auto Allow 3,059 3,500 3,500 3,500 42340 Education & Training 1,204 2,500 2,500 2,500 TOTAL OPERATING EXP. 96,119 115,550 116,550 120,300 PROFESSIONAL SERVICES 44000 Professional Services 2,330 6,500 6,500 6,500 44100 Commission Compensation 1,755 3,000 3,000 3,000 44240 Prof Svcs -Environmental 53,042 184,505 184,505 185,500 44520 Prof Svcs -Engineering 57,114 40,805 40,805 60,000 TOTAL PROF SVCS. 114,241 234,810 234,810 255,000 CONTRACT SERVICES 45221 CS - Engineering 177,458 141,329 141,329 130,000 45222 CS - Traffic 25,000 80,000 80,000 80,000 45223 CS - Plan Checking 32,685, 131,487 145,000 24,600 45224 CS - Soils 2,627 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 3,000 45227 CS - Inspection 9,848 85,5331 85,531 49,200 45500 CS - Public Works 34,387 35,000 35,000 35,000 45501 CS - Street Sweeping 116,100 135,000 135,000 135,000 45502 CS - Road Maintenance 243,421 310,000 310,000 175,000 45503 CS - Parkway Maint 23,793 24,675 24,000 24,675 45504. CS - Sidewalk Insp S: Repair 155,784 306,613 306,613 342,613 173 45506 -CS - Striping & Signing 26,964 50,000 50,000 50,000 45507 CS - TraffcSignalMaint 201,294 220,000 220,000 220,000 45508 CS - Vegetation. Control 102,809 102,400 102,400 105,000 45509 CS - Tree Maintenance 202,112 184,230 184,230 153,782 45510 CS - Tree Watering 13,800 17,070 17,070 17,300 45512 CS - Storm Drainage 10,735 15,000 15,000 15,000 45522 CS - Right of Way Maint 34,031 50,000 50,000. 50,000 45530 CS - Industrial Waste 18,522 30,000 30,000 30,000 TOTAL CONTRACT SVCS, 1,431,370 1,926,335 1,939,173 1,645,170 CAPITAL OUTLAY 46220 Office Equip -Furniture - _ 46250 Misc Equipment 1,120 3,000 3,000 - 1,120 3,000 3,000 - DEPARTMENTTOTAL 2,372,322 3,116,569 3,112,109 3,028,366 174 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DEPARTMENT TITLE: PUBLIC WORKSIENGINEERING DEPT NO. 5510-5558 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. - It coordinates City projects and plans with other governmental agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehiclelpedestrian traffic, and the use of public right-of-way. All plans and projects for proposed development are reviewed and any requff6d,feports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publicly owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers storm drains and landscaping. The department administers. the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS Public Works Director 0.75 Senior Civil Engineer 0.85 Associate Engineer 1.00 Assistant Engineer 0.95 PW Maintenance Supt 1.00 Sr. Street Maint Wkr 2.00 Administrative Coordinator 0.75 Total Positions 7.40 175 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42330 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies - 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42125 Telephone 42126 Utilities 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage& Auto Allow 42340 Education & Training 1,651; TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Comm-ssioner Comp 44240 Prof. Svcs -Environmental TOTAL PROF SVCS R..b1oUhs: Adiniri:� Q�C�w'#I�ki..AT;IQI;t �#.'.:�'�: .: FY 2012.13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 222,575 235,000 233,000 270,591 351 2,000 2,000 2,000 2,406 3,347 2,800 3,363 39,021 41,032 41,432 48,793 3,720 4,712 4;300 4,672 1,120 1,625 1,400 1,651; 3,194 3,864 3,500 3,998 25,260 32,604 30,000 34,104 297,649 324,184 318,032 369,173 2,017 - 4,500 _4,500 4,500 - 500 500 500 2,017 5,000 5,000 5,000 2,180 6,000 8,G00 8,00p 424 4,000 4,000 4,000 - - - 1,800 519 550 550 - 66,015 70,000 70,000 70,000 426 1,000 1,000 1,000 810 1,000 1,000 1,000 769 2,000 2,000 2,000 2,408 4,000 4,000 4,000 3,000 3,000 3,000 3,000 349 1,500 1,500 1,500 76,900 95,050 95,050 96,300. 2,330 6,500 6,500 6,500 1,755 3,000 3,000 3,000 53,042 184,505 184,505 185,500 57,127 194,005 194,005 195,000 CONTRACT SERVICES 45221 CS - Engineering 121,664 30,000 30,000 60,000 45227 CS -.Inspection 9,848 85,531 85,531 49,200 45530 CS- Industrial Waste 18,522 30,000 30,000 30,000 TOTAL CONTRACT SVCS. 150,034 145,531 145,531 139,200 CAPITAL OUTLAY 46220 Office Equip-Fumiture DIVISION TOTAL 583,727 763,770 757,618 804,673 177 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY14-15 TOTAL BUDGETao4,673 PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Senior Civ 1 Engineer Assoc Engineer Assisi Engineer Administrative Coordinator Amount Budgeted: 0.75 .FT 0.40 FT 0.25 FT . - 0.35 FT 0.75 FT 2.50 FT 369,173 SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies 4,500 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers 8,000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 4,000 taucationauoutreacri program(s) ana mailings related to public worksltraffclparkinglstreet sweeping activities 4,000 Technology (42124) Amount Budgeted: 1,800 Technology Allow - PW Director, Sr. Civil Engineer 1,800 Telephone (42125) Amount Budgeted: - Moved to Technology - Utilities (42126) Amount Budgeted: 70,000 Traffic signals 70,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. 1,000 Publications (42320) Amount Budgeted, 1,000 Various Professional/Trade Magazines 1,000 178 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY14-15 Page 2 Meetings (42325) Amount Budgeted: Public Works and Traffic Engineering Workshops/Seminars 2,000 2,000 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner WksliopslConf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education-& Training (42340) Amount Budgeted: 1,500 Training s/Works hops - 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) Amount Budgeted:' 185,500 NPDES Permit/Compliance due to increased enforcement/requirements, -_including computer software. 28,000 Lower San Gabriel River Watershed Management Plan (WMP) Implementation/Monitoring 120,000 Sewer Sys OverflowlWDR Permit Fee 11,000 NPDES Permit Fee 24,000 CPR Membership 2,500 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 60,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) 30,000 Pavement Management Update . 30,000 CS - Inspection (45227) Amount Budgeted: 49,200 Grading, sewer, storm drains, and various development improvements. r 49,200 CS - Industrial Waste (45530) ' Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 30,000 179 CITY OF DIAMOND BAR DEPARTMENT�_:pei�ns= ESTIMATED EXPENDITURES'131Vi810... .: ERg rieeratiy::::::: . ::::: FQr,tizA:ivt� Y 2014-15 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES _ 40010 Salaries 103,754 97,118 92,000 157,824 40020 Over -time Wages 61 500 500 500 40070 City Paid Benefits 1,345 2,240 1,500 2,260 40080 Retirement 21,347 22,017 21,000 28,459 40083 Worker's Comp. Exp. 1,998 3,242 2,000 3,156 400B4 ShortlLong Term Disability 608 989 800 963 40085 Medicare 1,510. 2,356 1,800 2,400 40090 Benefit Allotment 14,679 18,544 18,544 24,624 CS - Traffic TOTAL PERSONNEL 145,302 147,006 138,144 220,186 OPERATING EXPENDITURES_ _ _ 42315 Membership & Dues 1,490 1,500 1,500 1,500 42325 Meetings 894 500 500 500 42330 Travel -Conferences 614 500 500 500 42335 Travel -Mileage & Auto Allow 59 500 500 500 42340 Education & Training 855 1,000 1,000 1,000 TOTAL OPERATING EXP. 3,912 4,000 4,000 4,000 CONTRACT SERVICES 45221 CS - Engineering 55,794 111,329 111,329 70,000 45222 CS - Traffic 25,000 80,000 80,000 80,000 45223 CS - Plan Checking 32,685 131,487 145,000 24,600 45224 CS - Soils 2,627 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 3,000 TOTAL CONTRACT SVCS. 116,106 330,816 344,329 182,600 DIVISION TOTAL 265,320 481,822 486,473 406,785 lal TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FYI 4-15 $406,786 Personnel (40010-40093) Amount Budgeted: 220,186 Senior Civil Engineer Assoc Engineer Assist Engineer 0.45 FT 0.75 FT 0.60 FT 1.60 FT OPERATING EXPENDITURES Membership & Dues (42315) Amodrit-8udgeted:' -1,500 APWA(Senior, Associate & Assist. Engineers) 1,500 ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, SCAG 500 Travel -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc 500 ucation & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 70,000 Misc. engineering studies/reports on an as 40,000 needed basis Fed. Funding Compliance 30,000 CS - Traffic Engr (45222) Amount Budgeted: 80,000 Traffic Counts, Speed Surveys, Warrant Analysis, Traffic Impact Studies, etc. 30,000 East-West Freight Corridor/Freight Plans 50,000 CS - Plan Checking (45223) Amount Budgeted: 24,600 grading, sewer, and storm drain plan checks, lot line adjustment; certificate of correction. 24,600 CS -Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 3,000' 182 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 aI11jSllC3{V.... ......E........... . QGAI+jIPiTlQ1::=::::::QO�f OPERATING EXPENDITURES 42130 Renta[ILease of Equip FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42200 Equipment Maintenance Actual Adjusted Projected Proposed PERSONNEL SERVICES Fuel 8,211 6,500 .8,500 40010 - Salaries 176,588 198,050 195,000 230,772 40020 Over --Time Wages 974 1,500 1,500 1,500 40070 City Paid Benefits 2,414 3,889 3,200 3,922 40080 Retirement 28,058 34,375 34,000 41,613 40083 Worker's Camp. Exp. 4,778 6,499 5,800 6,750 40084 ShortlLong Term Disability 956 1,355 1,400 1,408 40085 Medicare - 2,587 3,536 3,000 3,513 40090 Benefit Allotment 26,044 32,700 32,700 42,060 TOTAL PERSONNEL 242,399 281,904 276,600 331,538 SUPPLIES _ 41250 Road Maintenance Supplies 39,289 45,000 45,000 65,000 41300 Small Tools & Equipment 2,816 35,800 35,800 17,000 TOTAL SUPPLIES 42,105 80,800 80,800 82,000 OPERATING EXPENDITURES 42130 Renta[ILease of Equip 3,314 4,000 4,000 4,000 42200 Equipment Maintenance 3,782 4,000 5,000 6,000 42310 Fuel 8,211 6,500 .8,500 10,000 45506 TOTAL OPERATING EXP. 15,307 16,500 17,500 20,000 Professional Services CS -Traffic Signal Maint 201,294 220,000 220,000 44520 Prof Svcs - Engineering 57,114 40,805 40,805 60,000 105,000 45512 57,114 40,805 40,805 60,000 CONTRACT SERVICES 45501 CS -Street Sweeping 116,100 135,000 135,000 135,000 45502 CS -Road Maintenance 243,421 310,000 310,000 175,000 45504 CS -Sidewalk lnsp & Repair 155,784 306,613 306,613 342,613 45506 CS -Striping & Signing 26,964 50,000 50,000 50,000 45507 CS -Traffic Signal Maint 201,294 220,000 220,000 220,000 45508 CS -Vegetation Control - - - 105,000 45512 CS -Storm Drainage 10,735 15,000 15,000 15,000 45522 CS -Right of Way. Maint 34,031 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 788,329 1,086,613 1,086,613 1,092,613 CAPITAL OUTLAY 46250 Misc Equipment 1,120 3,000 3,000 - 1,120 3,000 3,000 - DIVISION TOTAL 1,146,374 1,509,622 1,505,318 1,586,151 183 TOTAL BUDGET PERSONNEL SERVICES $1,586,151 Personnel (40010-40093) Amount Budgeted: 331,538 Public Works Director 0.10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 2.00 FT 3.10 FT, SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: "65,000 - AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members 65,000 Small Tools & Equipment (41300) Amount Budgeted: 17,000 Misc. Items (Grinding wheels, blades, 14,000 shovels, etc.) Equipment Replacement 3,000 OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, . .Barricades, Traffic Control'Cones/Signs, etc. 4,000 Equipment Maintenance (42200) Amount Budgeted: 6,000 Grinder, Striper, Car washes, etc 6,000 Fuel (42310) Amount Budgeted: 10,000 Fuel 10,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 60,000 On-call Traffic Engineering Assistance/Support 60,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 135,000 Street Sweeping 135,000 CS -Road Maintenance (45502) Amount Budgeted: 175,000 Road and Park Parking Lot Maintenance 175,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 342,613 Sidewalk R & R 150,000 Parkway Curb Removal (GF Reserves) 156,613 . Replace Flatwork at Pantera Park 36,000 CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 50,000 184 CITY OF DIAMOND DAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY14-15 Page 2 C5 Traffic Signal Maint_(45507) Amount Budgeted: 220,000 Traffic Signal Maint 220,000 CS - Vegetation Control (45508) Amount Budgeted: 105,000 MCE Contract Crestline Annexation Area Freeway RampslCal Trans ROW CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint . 15,000 GS -Right of -Way Maint (45522) Amount Budgeteck 50,000 Right of Way Maint 50,000 'CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: r 185 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 Q Cag1+#I X�TIQ1 ' �x _46 187 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 CS - Public Works . 34,387 35,000 35,000 35,000 45503 CS - Parkway Mainf 23,793 24,675 24,000 24,675 45508 CS -Vegetation Control 102,809 102,400 .102,400 - 45509 CS - Tree Maintenance 202,112 984,230 184,230 153,782 45510 CS - Tree Watering 13,800 17,070 17,070 17,300 TOTAL CONTRACT SVCS. 376,901 363,375 362,700 230,757 DIVISION TOTAL 376,901 363,375 362,700 230,757 187 TOTAL BUDGET CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY14-15 $230,757 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,675. Lanterman Contract 24,675 CS - Vegetation Control (45508) Amount Budgeted: - Moved to 5554 CS - Tree Maintenance (45509) Amount Budgeted: WCA Contract Tree Maintenance - 5 year cycle Area 2 -- 1,819 trees @ 40.501tree 73,670 Grow, Maple Hill & Washington Parks (4 -man Crew/8 days) 13,747 Service Requests and As Needed Work 7,345 Emergency Call Out 3,105 Arborist Inspections 5,380. Tree Planting 11,380 Tree/Stump Removals/Replacements for Sidewalk Repairs and 23,375 Pro -Active Risk Management Remove and Replace 16 Stone Pines on Morning Canyon 14,280 Annual Supply of Tree Stakes & Ties 1,000 Bee Hive Removals from City Trees 500 CS - Tree Watering (45510) Amount Budgeted: 17,300 WCA Contract 17,300 188 CITE OF DIAMOND BAR Department -Transfers Out • 'transfers- Out 189 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 2014-2015 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 9915 Interfund transfers from the General Fund to other funds for Fiscal Year 2014-2015 consist of transfers to the Community Organization Support Fund, Park Development Fund, Self -Insurance Fund, Debt Service Fund, Equipment Replacement Fund, LLAD Funds, and the Capital Improvement Projects Fund. The City. Council has created a Community Organization Support Fund that is funded through transfers from the General Fund. The purpose of this fund is to provide money in an effort to provide financial support to various community based organizations. The transfer to the Park Development Fund is being made in order to bui.ld up reserves that had been depleted in recent years. The transfers to the Self -Insurance Fund include the budgeted amount for the City's general liability insurance premiums. The transfer to the Debt Service Fund is to make the principal and interest payment and any related banking charges on the 2002 fixed rate bonds. The transfer to the Equipment Replacement Fund is to fund various computer related equipment such as servers, printers, personal computers and printers. The transfers to the LLAD Funds have become necessary to supplement the funding of the districts operations_ The City Council will be considering_ various funding mechanisms in the near future to ensure the- continued services provided by these assessment districts. The transfers to the Capital Improvement Projects Fund consist of transfers to make various park and street improvement projects. 190 CITY OF DIAMOND BAR �a��i��r�r,. ESTIMATED EXPENDITURES At1(fS[.1V ;-; Tarisfeput FY 2014-15 O:RGA:NIZA`PION=#;::; ::: 0�4=5915:::: 191 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 10,370 15,000 15,000 15,000 49012 Transfer Out -Law Enforce Fund ' 384,361 444,686 464,486 - 49015 Transfer Out - Gen Plan 500,000 49116 Transfer Out - Traffic Mit 500,000 49124 Transfer Out - Park Dev Fund 384,615 .49156 Transfer Out- EECBG 168 - 49250 Transfer Out - CIP 522,000 - 49370 Transfer Out -Debt Service Fd - 837,288 843,906 _ 843,693 848,406 49510 Transfer Out -Self Ins Fund 404,309 169,791 169,791 386,90v- 86,900-".49520 Transfer Out -Vehicle Replace 200,000 .49520 49530 Transfer Out -Equip Replcmt 90,000 370,800 529,050 166,000 49540 Transfer Out -Bldg Maint - - 100,000 - 1,726,496 .1,844,183 3,322,020 2,322,921 USES OF FUND BALANCE RESERVES 49135 Transfer Out -PEG Fees Fund - - - 20,397 49138 Transfer Out-LLAD #38 17,712 66,419 64,302 99,237 49139 Transfer Out LLAD #39 95,652 117,834 110,984 116,237 49141 Transfer Out-LLAD #41 22,723 26,935 27,656 8$,537 49250 Transfer Out -GIP Fund 158,115 223,489 112,501 1,133,739 294,202. 434,677 315,443 1,453,147 TOTAL 3,776,068 2,020,698 2,278,860 3,637,463 191 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY 2014-15 TOTAL BUDGET $3,778,068 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000 15,000 Transfer Out - Law Enforcement Fund (49012) Amount Budgeted: - Budget Savings - Transfer Out - Park & Facility Dev Fund (49124) 384,615 Mid* Heights Park Development Fe6s - 384,615 - Transfer Out -GIP Fund (49250) Amount Budgeted: 622,000 Residential & Collector Street Rehab Area 3 337,500 Swing Set at Longview. Park North 43,000 Fencing Replacement- Peterson Skate Park 33,500 Play Surface Replacement - Maplehill Park 32,000 Play Surface Replacement - Pantera Park 36,000 Play Surface Replacement - Reagan Park 40,000 Transfer Out -Debt Service Fund (49370) Amount Budgeted: 848,406 Bond Principal Payments 365,000 Interest Expense 478,406 Banking Charges 3,500 Accounting & Auditing Fees 1,500 Transfer Out -Self Ins Fund (49510) Amount Budgeted: 386,900 Insurance Premiums 386,900 Transfer Out -Equip Replacement (49530) Amount Budgeted: 25514 Construct - Steep Canyon Trail Connector to Canyon Loop 166,000 Computer Purchases 25,000 166,000 280,000 USES OF FIEND BALANCE RESERVE 61,369 01415 Residential and Collector Street Rehab Area 3 192,831 Transfer Out - PEG Fees Fund (49135) Amount Budgeted: 26015 Peterson Park Parking Lot Improvements 20,397 Amount included in GF reserves to transfer to new.fund 20,397 Transfer Out - LLAD #38 (49138) Amount Budgeted: 99,237 To Cover Fd Deficit 99,237 Transfer Out - LLAD #39 (49139). Amount Budgeted: - 116,237 To Cover Fd Deficit 116,237 Transfer Out - LLAD #41(49141) 83,537 To Cover >=d Deficit 83,537 Transfer Out-CIP Fund (Use of Reserves) Amount Budgeted: 1,133,739 25514 Construct - Steep Canyon Trail Connector to Canyon Loop 18,370 26612 Add Trees, Irrigation & Solar Irrig Controllers to Dog Park 25,000 01414 Residential and Collector Street Rehab Area 2 280,000 01414 Residential and Collector Street Rehab Area 2 (trans from 01413) 61,369 01415 Residential and Collector Street Rehab Area 3 192,831 22813 Grand Ave Enhancement 127,169 26015 Peterson Park Parking Lot Improvements 329,000 26215 Reagan Park Parking Lot Improvements 10.0,000 192 SPECIAL FUNDS BUDGETS 193 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: ' TONS 3Ql.l =. s i :Qr ii sort:. This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy tot support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. ESTIMATED RESOURCES 25500 Approp Fund Balance 39001 Transfar-in General Fund TOTAL FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted -10,370 15,000 .-___ —15,000 15,000 10,370 15,000} 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 10,370 15,000 15,000 15,000 10,370 15,000 15,000 15,000 TOTAL - 10,370 15,000 15,000 15,000 195 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2014-15 TOTAL RESOURCE BUDGET $15,000 ESTIMATED RESOURCES Transfer -in General Fund (39001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions - Com Groups {42355) Amount Budgeted: 75,000 15,000 196 CITY OF DIAMOND DAR SPECIAL FUNDS BUDGET FY 2014-15 LAW ENFORCEMENT RESERVE FUND FUND DESCRIPTION: .......�......... :: 1',V ... ...'-•�''.y1 F.'.'.•.'.". This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. TRANSFERS OUT 9915-49001 Transfer Out - General Fund FY 2092-13 FY 2013-14 FY 2013-14 <=Y 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 384,361 831,547 851,347 656,347 Total Fund Balance Res. 384,361 831,547 851,347 656,347 TOTAL 25500 Unrestricted Fund Balance 384,361 384,361 851,347 36100 Investment Earnings - 2,500 2,500 5,000 1-39041- Transfer In - General Fund --384-1361- -. 4.44,.686 -464,486 - - TOTAL 384,361 831,547 851,347 856,347 TRANSFERS OUT 9915-49001 Transfer Out - General Fund - - - 200,000 - - - 200,000 CAPITAL OUTLAY 4093-46410 Capital Improvements - - - - FUND BALANCE RESERVE 26500 Unrestricted Fund Balance 384,361 831,547 851,347 656,347 Total Fund Balance Res. 384,361 831,547 851,347 656,347 TOTAL 384,361- 831,547 851,347 856,347 197 CITY OF DIAMOND BAR LAW ENFORCEMENT FUND FYI 3-14 . TOTAL RESOURCE BUDGET $856,347 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 861,347 Estimated Based on Projections 851,347 Investment Income (36900) 5,000 Investment Income 5,000 TRANSFERSIN Transfer In - General Fund (39009) - - Savings Realized in-f=aW.Enforcement Budget TOTAL EXPENDITURE BUDGET $200,000 TRANSFERS OUT. Transfer Out - General Fund (9915-49001) Amount Budgeted.: 200,000 Transfer Out - General Fund 200,000 CAPITAL OUTLAY Capital Improvements Amount Budgeted: - Capital Improvements - FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 656,347 Based on Budget -Unrestricted 656,347 198 CITY OF DIAMOND DAR SPECIAL FUNDS BUDGET FY 2014-15 GENERAL PLAN UPDATE FUND FUND DESCRIPTION: This fund was created in FY14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan FLiND:TGeneral Fi i�iF: ;;?::: Y.I..: ............ .:.....eraf:Plarf:LTprla e FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - - - 500,000 36100 Investment Earnings - _ _ - 39001 _.Transfer In — General Fund - ,- - 500,000 fe = TOTAL - - 500,000 500,000 TRANSFERS OUT 9915-49001 Transfer Out - General Fund CAPITAL OUTLAY 4093-46410 Capital Improvements FUND BALANCE RESERVE 25500 Unrestricted Fund Balance - - 500,000 .500,000 Total Fund Balance Res. - - 5Q0,000 500,000 TOTAL - - 500,000 500,000 199 CITY OF DIAMOND BAR GENERAL PLAN UPDATE FUND_ FY 14-'16 TOTAL RESOURCE BUDGET $500,000 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 500,000 Estimated Based on Projections 500,000 Investment Income (36100) - Investment Income - TRANSFERSIN Transfer In - General Fund (39001) - TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT Transfer Out - General Fund (9915-49001) . Amount Budgeted: Transfer Out - General Fund - CAPITAL OUTLAY Capital Improvements Amount Budgeted: - Capital Improvements FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 500,000 Based ort, Budget -Unrestricted 500,000 W SPECIAL REVENUE FUNDS 201 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 MEASURE R FUND FUND DESCRIPTION: F-YJN9 71FP t ReV �il� :;:; . i=LI1ITIO[�; :::::;treflPaths:lmpr:;:: The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit - TRANSFERS FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 9915-49250 Transfer to CIP Fund Actual Adjusted Projected Proposed ESTIMATED RESOURCES 803,271 25500 Fund Balance Reserve 415,065 857,285. 857,285 894,564 31325 -;,_ --'Measure R Revenue -- - =585,876 591,053.- _ 585,000 '611;120'- - '- 36100 Investment Earnings 4,010 6,500 6,500 5,500 TOTAL 1,004,951 1,454, 838 1,448, 785 1,511,184- ,511,184 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 147,666 1,401,770 554,221 656,120 9915-49250 Transfer to CIP Fund - Carryover 803,271 Total Capital Outlay 147,666 1,401,770 554,221 1,459,391 FUND BALANCE RESERVES - 25500 Reserve 857,285 53,068 894,564 51,793 Total Fund Balance Res. 857,285 53,068 894,564 51,793 TOTAL 1,004,951 1,454, 838 1,448,785 1,511,184 203 TOTAL RESOURCE BUDGET $1,511,184 ESTIMATED RESOURCES Fund Balance Reserve (25500) Amount Budgeted: 894,564 Based on Projections 894,564 Measure RRevenue (31325) Amount Budgeted: 611,120 Measure R based on MTA estimate 611,120 Interest Revenue (36100) Amount Budgeted: 5,500 Interest Revenue 5,500 TOTAL EXPENDITURE BUDGET $1,459,391 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 656,120 01415 Residential & Collector Street Rehab Area 3 611,120 24914 Traffic Signal Infrastructure Upgrades (change of funding source) 45,000 Transfer to CIP Fund - Carryovers (991549250) 803,271 01414 Residential & Collector Street Rehab Area 2 703,271 26713 Camp Groundwater Drainage Study 100,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 51,793 204 CITY OF DIAMOND DAR r i :r _ ai V :u : = SPECIAL FUNDS BUDGET FIIIV Tj A1: ;::=:::::::5t e t......�.f FY 2014-15irii5 7:- : `: GAS TAX FUND FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. ESTIMATED RESOURCES 25500 Approp Fund Balance 31705 Gax Tax - 2105 31710 Gas Tax - 2106 31720 Gas Tax - 2107 31730 Gas Tax - 2107.5 317.31 HUTA - Prop 42 Replcmnt 36100 Interest Revenue 39001 Transfer In - General Fund 7,500 TOTAL TRANSFERS OUT -FY 2012-13FY 2013-14 FY 2013-14,.,,. _ Actual _ Adjusted Projected Proposed 723,905 669,251 669,251 715,842 264,013 294,213 294,213 293,143 188,117 233,781 233;781 232,933 432,621 361,553 361,553 360,193 7,500 7,500 7,500 7,500 479,381 822,333 822,333 637,876 2,583 3,000 3,000 3,000 2,098,120 2,391,631 2,391,631 2,250,487 9915-49001 Transfer to General Fund 867,183 979,032 979,032 1,041,063 9915-49250 Transfer to CIP Fund 561,686 1,635,613 696,757 336,376 9915-49250 Transfer to CIP Fund - Carryovers 873,048 Total Transfers Out - `R - - 1,428,869 2,614,645 1;675,789 2,250,487 FUND BALANCE RESERVES 25500. Reserve 669,251 (223,014) 715,842 - Total Fund Balance Res. 669,251 (223,014) 715,842 TOTAL 2,098,120 2,391,631 2,391,631 2,250,487 205 E=STIMATED RESOURCES Approp Fund Balance Amount Budgeted: 715,842 Estimated Based on Budget.& Projections 715,842 Gas Tax Revenue 1,531,645 Gax Tax - 2105 (31705) Amount Budgeted: 293,143 Gas Tax - 2106 (31710) Amount Budgeted: 232,933 Gas Tax - 2107 (31720) Amount Budgeted: 360,193 Gas Tax -2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Replacement Amount Budgeted: 637,876 Interest Revenue Amount Budgeted: 3,000 Interest Revenue 3,000 . TOTAL EXPENDITURE BUDGET $2,250,487 TRANSFERS -OUT Transfer to General Fund (991549001) Amount Budgeted: 1,041,063 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 971,063 Utilities (001-5510-42125) 70,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 336,376 01415 Residential & Collector Street Rehab Area 3 336,376 Transfer Out - CIF' Carryovers (9915-49250) - 873,048 24414 Morning Canyon Reconstruction 263,650 01414 Residential & Collector Street Rehab Area 2 609,398 FUND BALANCE; RESERVES Reserve (25500) Amount Budgeted: - - 206 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 PROPOSITION A FUND FUND DESCRIPTION: ........: f. . . S Secral: k eve.....=:= FLIM ...... ......j :TC 11s The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project.expenditures. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 94,320. 93,000 99,499 830 25500 Approp Fund Balance 231,030 664,415 664,415 287,098 31310 Transportation Tax 942,893 950,088 950,088 . 982,329 34850 Transit Subsidy Prgrm Rev 1,039,633 1,200,000 1,100,000 1,200,000 36100 Interest Revenue 3,954 6,500 6,500 8,200 18,030 TOTAL 2,217,510 2,821,003 2,721,003 2,477,627 PERSONNEL SERVICES XXXX-40010 Salaries . XXXX 40020 Over -Time Wages XXXX40070 City Paid Benefits XXXX-40080 Retirement Benefits XXXX-40083 Workers Comp Expense XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare Expense . XXXX 40090 Cafeteria Benefits OPERATING SUPPLIES 5553-41200 Supplies OPERATING EXPENDITURES 5553-42128 Bank Charges 5553-42205 Computer Maintenance 5553-42315 Membership & Dues 5553-42395 Misc Exp CONTRACT SERVICES 5350-45310 CS -Excursions 5553-45315 CS - Holiday Shuttle 5553-45402 CS-Sheriff/Spcl Evts 5553-45533 Transit Subsidy Program 5553-45535 Transit Subsidy -Fares CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 5553-46235 Computer Equip -Software MISC EXPENDITURES 4090-47230 Sale of Prop A Fds TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund 9915-49250 Transfer Out - CIP Fund FUND BALANCE RESERVES 25500 Reserve TOTAL 91,198 94,320. 93,000 99,499 830 1,500 1,000 1,500 9,514" 1,781 -" _W�8-17 --1,834 15,223 16,300 15,500 17,942 805 830 830 873 546 575 575 607 1,347 1,438 1,438 1,520 16,926 18,030 17,000 19,215 128,389 134,774 131,124 142,990 957 1,200 1,100 1,200 957 1,200 1,100 1,200 14,340 13,000 15,000 15,000 - 2.,100 2,100 2,100 16,746 17,000 16,830 17,000 (2) - 1 100 31,084 32,100 33,931 34,200 65,608 83,700 78,000 91,700 4,219 - - - - 1,500 1,500 1,500 269,674 300,000 275,000 300,000 1,044,914 1,200, 000 1,100, 000 1,200,000 1,384,415 1,585,200 1,454, 500 1,593, 200 7,500 12,500 12,500 12,500 750 750 750 750 8,250 13,250 13,250 13,250 - 400,000 800,000 450,000 - 400,000 800,000 450,000 - - - 230,000 - - 230,000 664,415 654,479 287,098 12,788 664,415 654,479 287,098 12,788 2,217,510 2,821,003 2,721,003 2,477,627 207 TOTAL RESOURCE BUDGET $2,477,627 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 2875098 Estimated Based on Projections 287,098 'transportation Tax (31310) Amount Budgeted: 982,329 Based on MTA Estimates 982,329 Transit Subsidy Prgrm Rev.(34850) Amount Budgeted: 1,200,000 Cost of Fares 1,2001000 Interest Revenue Amount Budgeted,: 8,200 Based on Sympro Estimate 8,200 TOTAL EXPENDITURE BUDGET $2,464,840 PERSONNEL SERVICES Finance Director Desktop Support Tech Sr Office Specialist Accounting Technician Deputy City Manager Sr. Mgt Analyst Management Analyst Administrative Coordinator Amount Budgeted: 0.10 FT - 0.05 FT 0.40 FT 0.75 FT 0.025 FT 0.025 FT 0.025 FT 0.05 FT 1.425 FT 142,990 142,990 OPERATING SUPPLIES Supplies (5553-41200) Amount Budgeted: 1,200 Diamond Ride - ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 15,000 Credit Card Charges (online transactions) 15,000 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride AssurelD -Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride Zebra printer - annual support & maint 500 ME. CS - Holiday Shuttle (5360-45315) Amount Budgeted: Based on experience CS - Sherif€!Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales 1,500 Transit Subsidy Program (5553-45533) Amount.Budgeted: 300,000 Transit Subsidy for DB Residents 300,000 Transit Subsidy -Fares (555345535) Amount Budgeted: 1,200,000 Transit System Fares 1,200,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Amount Budgeted 12,500 Diamond Ride HW Enhancements 12,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 450,000 Sale of Prop A 450,000 TRANSFER OUT Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 230,000 24914 Traffic Signal Infrastructure Upgrades 230,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted; 12,788 209 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY1445 Page 2 Membership & Dues (5553-42315) Amount Budgeted: 17,000 SGVCOG 17,000 Mise Expenditures (5553-42395) Amount Budgeted: 100 100 CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 91,700 Tiny Tots 1,700 Seniors 23,000 Day Camp 30,000 Adult Excursions 11,700 Concerts in the Park/ Movies - Shuttles 10,300 City Birthday Party,- Shuttles - 3,300 4th,of luly--Shuttaes x-8,500 - Winter Snow Fest - Shuttle 1,500 DB4Youth 1,700 CS - Holiday Shuttle (5360-45315) Amount Budgeted: Based on experience CS - Sherif€!Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales 1,500 Transit Subsidy Program (5553-45533) Amount.Budgeted: 300,000 Transit Subsidy for DB Residents 300,000 Transit Subsidy -Fares (555345535) Amount Budgeted: 1,200,000 Transit System Fares 1,200,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Amount Budgeted 12,500 Diamond Ride HW Enhancements 12,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 450,000 Sale of Prop A 450,000 TRANSFER OUT Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 230,000 24914 Traffic Signal Infrastructure Upgrades 230,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted; 12,788 209 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 201415 PROPOSITION C FUND FUND DESCRIPTION: ....... EUNTION ::Sty llllairitf.6.0.fls1 The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements, In order to spend these funds, the City must submit the project to the County for prior approval. PERSONNEL SERVICES XXXX-40010 Salaries FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 XXXX-40070 City Paid Benefits Actual Adjusted Projected Proposed ESTIMATED RESOURCES 19,298 22,139 20,50.0 23,254 . 25500 Approp Fund Balance 1,655,491 1,306,028 1,306;028 1,044,286 31320= �- Transportation flax 782,901 788,073- 788,073 - 814,816---- 36100 Interest Revenue 11,296 10,000 10,000 8,400 TOTAL 2.449.588 2.1 n4.1 01 VA 1n1 9 RR7 rM PERSONNEL SERVICES XXXX-40010 Salaries 115,281 128,105 120,000 128,958 XXXX-40070 City Paid Benefits 813 1,587 1,000 1,599 XXXX-40080 Retirement Benefits 19,298 22,139 20,50.0 23,254 . XXXX-40083 Workers Comp Expense 2,121 2,372 2,372 2,376 XXXX-40084 Short/Long Term Disability 659 781 781 787 XXXX-40085 Medicare Expense 1,611 1,858 1,700 1,870 XXXX-40090 Cafeteria Benefits 14,085 16,140 16,140 16,890 153,868 172,982 162,493 175,734 OPERATING EXPENDITURES 42205 Computer Maintenance 4,843 4,800 5,200 5,200 4,843 4,800 5,200 5,200 PROFESSIONAL SERVICES _ 44000 Professional Services 25,623 28,443 28,443 35,00()- 5,00025,623 25,623 28,443 28,443 35,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab 494,117 570,000 570,000 575,000 494,117 570,000 570,000 575,000 CAPITAL OUTLAY 5510-46412 TFaffic Control Improvements 1,915 - - 1,915 TRANSFERS OUT - 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund - 211 463,294 1,067,629 293,679 552,365 9915-49250 Transfer to CIP Fund carryove - - - 471,625 463,294 1,067,629 293,679 1,023,990 FUND BALANCE RESERVES 25500 Reserve 1,306,028 260,248 1,044,286 52,578 1,306,028 260,248 .1,044,286 52,578 TOTAL 2,449,688 2,104,101 2,104,101 1,867,502- ,867502 211 CITY OF DIAMOND BAR Prop.0 - Transit Fund (113) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $1,867,502 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,044,286 Anticipated FB 1,044,286 Transportation Tax (31320) 814,816 Based on MTA Projection 814,816 Interest Revenue Amount Budgeted: 8,400_ Based on Sympro Estimates '8,400 TOTAL EXPENDITURE BUDGET 1,814,924 PERSONNEL SERVICES Sr. Civil Engineer (DBITS) Info Svcs Director (DBITS &Transit) Assoc Engineer (DBITS) Amount Budgeted: 175,734 0.15 FT 0.10 FT 1.00 FT 1.25 FT (DBITS _ Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 5,200 GIS Software (40% of Annual Maint.) 5,200 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 35,000 Citywide Traffic Signal Timing Plan 35,000 CONTRACT SERVICES Amount Budgeted: 575,000 Para -Transit Dial a Cab 575,000 CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted: - TRANSFERS -OUT Transfer Out -CIP (9915-49250) Amount Budgeted: 552,365 22813 Grand Ave Enhancement (add'I new approp) 446,420 23914 Zone 1 Arterial Overlay (add'[ new approp) 14,675 26315 DBBIBCR Intersection Enhancements 91,270 Transfer Out - CIP Carryovers (9915-49250) 471,625 23914 Zone 1 Arterial Overlay 210,625 25613 TS -Battery Backup System 150,000 24914 Traffic Signal Infrastructure Upgrades 70,000 26614 Median Modification - DB Blvd]Kiowa Crest 41,000 FUND BALANCE RESE=RVES =. Reserve (25500) Amount Budgeted: 52,578 .212 CITY OF DIAMOND BAR i¢T SPACIAL FUNDS BUDGET f iNGTID�I:: -: : SfFse,vPat 1i U, FY 2014-15U#o Moving Ahead for Progress in the 21st Century (MAP -21) FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two-year legislation has annual allocations funded primarily by theHighwayAccount. This fund has been established to account for the City's arterial rehabilitation activity_ TRANSFERS OUT 9915-49250 Transfer to CIP Fund 712,436 FY 2012-13 FY 201344 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES Total Capital Outlay 712,436 _ .2550-0 - = CIP Reserve - - - - - ._._363 _ - - 363 _ �3 - 31331 Federal - STPL Revenue 492,626 699,220 - 333,964 31845 SAF ETEA LU Revenue 219,810 900,190 110,463 1,459,513 31846 SAFETEA-LU Demo Revenue - 699,220 35100 Investment Earnings 363 - - - TOTAL 712,799 1,599,773 110,826 2,493,064 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 712,436 1,599,410 110,463 1,003,725 9915-49250 Transfer to CIP Fund - Carryover 1,488,973 9915-49116 Transfer to Traffic Impr Fund - Total Capital Outlay 712,436 1,599,410 110,463 2,492,698 FUND BALANCE RESERVES 25500 Reserve 363 363 363 362 Total Fund Balance Res. 363 363 363 362 TOTAL 712,799.00 1,599,773 110,826 2,493,060 213 CITY OF DIAMOND BAR MAP 21 Fund (114) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $2,493,060 ESTIMATED RESOURCES Revenues Federal-STPL Revenues SAFETEA-LU SAFETEA-LU Demo Approp Fund Balance Estimated used orr-Budge# Amount Budgeted: 2,492,697 333,964 1,459,513 699,220 Amount Budgeted: 363 - 363 TOTAL EXPENDITURE BUDGET $2,492,698 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,003,725 23313 Lemon Ave, Partial Diamond Interchange (add'I new approp) 669,761 22813 Grand Ave. Enhancements (add'] new approp) 333,964 Transfer to CIP Fund Carryovers (9915-49250) 23313 Lemon Ave. Partial Diamond Interchange. 22813 Grand Ave. Enhancements 789,753 699,220 1,488,973 FUND BALANCE RESERVES Reserve (25500) . Amount budgeted: 362 362 214 CITY OF DIAMOND BAR fiUNEI;YY[?.:::-::-:-:S eciall 2vetiue:=;: SPECIAL FUNDS BUDGET 5515-42110 Printing, 1 UNCI'•Q:N::=:=':::ti.lasteNlgt::.::::: FY 2014-15uNa 218,017 217,000 INTEGRATED WASTE MANAGEMENT FUND -5515-40020. Over -Time Wages _. = - •2,4115 FUND DESCRIPTION: ;F .1,000 2,500 The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund'are the adopted waste hauler fees and funds received from the State for recycling education and efforts. 5515A0080 Retirement FY 2012-13 FY 2013-14 FY 2013-14 1=Y 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 2,845 2,836 25500 Approp Fund Balance 897,539 1,014,850 1,014,850 989,145 31870 Used Motor Oil Block Grant 17,846 5,000 - - 31875 Beverage Ctnr Recycling Grt - 15,000 15,206 - 34820 A8939 Admin Fees 509,035 475,000 475,000 490,000 36100 Interest Revenue 6,240 6,000 5,000 7,500 TOTAL 1,430,360 1,515,850 1,510, 056 1,486,645 PERSONNEL SERVICES 5515-42110 Printing, 5515-40010 Salaries 166,122 218,017 217,000 212,305 -5515-40020. Over -Time Wages _. = - •2,4115 -1,000 _ - ;F .1,000 2,500 5515-40070 City Paid Benefits 2,151 " 2,306 2,306 2,824 5515A0080 Retirement 30,477 37,678 35,000 38,283 5515-40083 Worker's Comp. Exp. 2,660 2,845 2,845 2,836 5515-40084 Short/Long Term Disability 1,022 1,330 1,330 1,295 5515-40085 Medicare 2,717 3,247 3,247 3,177 5515-40090 Benefit Allotment 23,015 29,502 29,502 29,817 Total Personnel 250,580 295,925 292,230 293,037 SUPPLIES 62,001 60,681 60,681 79,698 5515-41200 Operating Supplies 1,658 9,500 9,500 - 5515-41400 Promotional Supplies 13,390 20,000 20,000 20,000 15,048 29,500 29,500 20,000 OPERATING EXPENDITURES 5515-42110 Printing, 23,903 43,500 43,500 35,000 5515-42115 Advertising 2,570 5,953 5,000 5,000 5515-42120 Postage - 8,700 5,000 5,000 5515-42315 MembershiplOues 300 - 300 300 5515-42320 Publications 200 200 200 5515-42325 Meetings - 500 500 500 5515-42330 Travel-Conf & Meetings - 1,000 1,000 1,000 5515-42340 Education & Training - 500 500 500 5515-42355- Contributions -Com. Groups - 1,000 - 1,000 Total Operating Exp. 26,473 61,653 56,000 48,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 61,408 80,000 60,000 60,000 Total Prof. Svcs. 61,408 80,000 60,000 80,000 CONTRACT SERVICES 5515-45500 CS -Public Works - 22,500 22,500 20,000 Total Contract Svcs. - 22,500 22,500 20,000 CAPITAL EXPENDITURES 5515-46250 Miscellaneous Equipment 25,009 24,900 - Total Contract Svcs. - 25,000 24,900 - TRANSFERS OUT 9915-49001 Transfer Out - General Fund 62,001 60,681 60,681 79,698 9915-49160 Transfer Out -Used Oil Fund - - - - 9915-49161. Transfer Out - Bev Racyc Fd - - - 20,000 62,001 60,681 60,681 99,698 FUND BALANCE RESERVES 25500 Reserve 1,014,850 96.5,591 989,145 925,410 Total Fund Balance Res. 1,014,850 965,591 989,145 925,410 TOTAL 1,430,360 1,515, 850 1,510,056 1,486,645 215 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $1,486,645 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 989,146 Estimated based on Budget 989,145 Used Motor Oil Block Grant (31870) Amount Budgeted: - Moved to Fund 160 _ Beverage Cntnr Recycling Grant (31875) Amount Budgeted: - Moved to Fund 161 _ AB939 Admin l=eiis (34820) "mount Budgeted: 490,000 . AB939 Admin Fees 490,000 Interest, Revenue. Amount Budgeted: 7,500 Interest Revenue 7,500 TOTAL EXPENDITURE BUDGET $561,235 293,037 293,037 5515-41400 Amount Budgeted: 20,000 Storm Water Prevention/Water Conservation 20,000 Item slRecyclin g Items Printing (5515-42110) . 35 000 Envirolink and Education Outreach to Increase Multi- 35,000 Family & Commercial Sector Recycling; Street Sweeping Magnets 216 Amount Budgeted: Full Time PW Director 0.15 FT Deputy City Manager 0.475 FT Sr. Mgt Analyst 0.475 FT Neighborhood Improvement Officer 0.10 FT Admin Coordinator 0.20 FT Asst Engr 0.05 FT Finance Director 0.05 FT Senior Accountant 0.05 FT Accounting Technician 0.65 FT Info Systems Director 0.05 FT Network/Systems Admin .0.05 FT Desktop Support Tech 0.05 FT Public Information Manager 0.10 FT Public Information Coordinator 0.30 FT Media Specialist 0.10 FT 2.25 FT 293,037 293,037 5515-41400 Amount Budgeted: 20,000 Storm Water Prevention/Water Conservation 20,000 Item slRecyclin g Items Printing (5515-42110) . 35 000 Envirolink and Education Outreach to Increase Multi- 35,000 Family & Commercial Sector Recycling; Street Sweeping Magnets 216 CITY OF DIAMOND BAR AB939 Compliance -'Waste Mgt (115-5515) BUDGET DISCUSS -[ON FYi 3-14 Page 2 Advertising (5515-42115) Amount Budgeted: 5,000 Multi -media campaign focusing on integrated 5,000 waste management Postage (5515-42120) Amount Budgeted: 5,000 Postage Cost 5,000 MembershiplDues (5515-42315) 3.00 Membership Fees 300 Publications (5515-42320) 200 Subscriptions 200 500 � - Meetings (5515-423261. ` 'Amount Budgeted: - Meetings 500 Travel-Conf & Meetings (5515-42330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (5515-42340) Amount Budgeted: 500 Training 500 Contributions -Com. Groups (551542355) 1,000 City Trash Cutter Award, America Recycles 1,000 Day Celebration, etc. PROFESSIONAL. SERVICES Professional Services (5515-44000) Amount Budgeted: 80,000 On-call Technical Assistance/Support in . 80,000 AB 939 Annual Report and AB 341 Mandatory Commercial Recycling, Verification/Validation of DRS Tonnage, C & D Debris Program, and Soilid Waste Contract Management CONTRACT SERVICES CS -Public Works (5515-45500) Amount Budgeted: 20,000 Door. to DoorlSpecial Collection HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 79,698 Street Sweeping (001-5554-45501) 44,698 Storm Drainage (001-5554-45512) 15,000 Trans Out - Bev Recycling Grant Fund (9915-49161) Amount Budgeted: 20,000 Beverage Recycling Grant Fund Balance 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 925,410 217 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 Traffic Mitigation Fund FUND DESCRIPTION: kIII�I} : 11 The Traf icMitigaUon Fund is used to account forfunds which have been received from development projects and designated by the City Council for traffic mitigation projects. TRANSFERS OUT 9915-49001 Transfer Out to General Fund - 150,000 150,000 - 9915-49124 Transfer to Park Dev Fund - 75,000 75,000 - 9915-49250 Transfer to CIP Fund 92,550 188,730 9915-49250 Transfer to CIP Fund - Carryovers Total Transfers 92,550 225,000 225,000 188,730 FUND BALANCE RESERVES 25500 -- Reserve 466,915 102,272 735,415 572,397 Total Fund Balance Res. 466,915 102,272 735,445 572,397 TOTAL 559,465 470,415 970,415 892,145 219 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 _ _ CIP Reserve 46,x07 ' 466,_915 - _- 466 915 - 735,41j5 _ �_- 31331 County STPL Revenue - 92,550 34660 Traffic Mitigation Fees - Eng - 154,730 36100 Investment Earnings 3,408 3,500 3,500 2,000 39001 Transfer In - General Fund 500,000 - TOTAL 559,465 470,415 970,415 892,145 PROFESSIONAL SERVICES 44000 Professional Svcs - 143,143 10,000 131,018 Total Professional Svcs - 143,143 10,000 131,018 TRANSFERS OUT 9915-49001 Transfer Out to General Fund - 150,000 150,000 - 9915-49124 Transfer to Park Dev Fund - 75,000 75,000 - 9915-49250 Transfer to CIP Fund 92,550 188,730 9915-49250 Transfer to CIP Fund - Carryovers Total Transfers 92,550 225,000 225,000 188,730 FUND BALANCE RESERVES 25500 -- Reserve 466,915 102,272 735,415 572,397 Total Fund Balance Res. 466,915 102,272 735,445 572,397 TOTAL 559,465 470,415 970,415 892,145 219 CITY OF DIAMOND BAR Traffic Mitigation Fd (116) BUDGET DISCUSSION FY14-16 TOTAL RESOURCE BUDGET $892,145 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted_: 735,416 Restricted Fund Balance 172,254 Unrestricted Fund Balance 563,161 Traffic Mitigation Fees (34660) Amount Budgeted: 154,730 Traffic Mitigation Fees (Willow Heights) 154,730 Interest Income (36100) Amount Budgeted: 2,000 Interest Income. 2.000 Transfer In from General Fund Amount Budgeted: - TOTAL EXPENDITURE BUDGET $319,748 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 131,018 Sasaki Transportation 8,995 Fehr & Peers 103,153 KOA Corp 18,$70 TRANSFERS OUT Amount Budgeted: 1889730 Transfer to CIP Fund (9915-49250) 26315 DBB/BCR Intersection Enhancements 188,730 FUND BALANCE RE=SERVES Fund Balance Reserves Amount Budgeted: 572,397 Restricted 138,254 Unrestricted 434,143 220 CITY OF DIAMOND'BAR fiQPi:=: :s:eGi.iu;i:: SPECIAL FUNDS BUDGETf U fGT�D i til ef�Paths..... . FY 2014-16 :.........:.::::::::::: Sewer Mitigation Fund FUND DESCRIPTION: This fund is being established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects, ESTIMATED RESOURCES -25500 CIP-Reserve--.- 34668 Sewer Fees 36100 Investment Earnings TOTAL FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed - 32,400 32,400 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - - - - 9915-49250 Transfer to CIP Fund - Carryover Total Capital Outlay - - - FUND BALANCE RESERVES .25500 Reserve - - - 32,400 Total Fund Balance Res. - - - 32,400 TOTAL - - - 32,400 2.21 CITY OF DIAMOND BAR Sewer Mitigation_ Fund (117) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $32,400 ESTIMATED RESOURCES Revenues Sewer Fees Amount Budgeted: 32,400 32,400 - Approp Fund Balance Amount Budgeted; - Estimated Based on Budget - TOTAL EXPENDITURE BUDGET. $0 TRANSFERS OUT Transfer to CO Fund (9915-49250) Amount Budgeted: - Transfer to CIP Fund Carryovers (9915-49250) FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 32,400 32,400 222 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: pe;~ial:Revirae F. This fund was established in FY91-92 to account for revenues received as a result of A132766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. ESTIMATED RESOURCES 25500 -Approp Fund Balance 31810 Pollution Reduction Fees 36100 , Interest Revenue TOTAL OPERATING EXPENDITURES 5098-42205 Computer Maintenance Total Operating Exp. PROFESSIONAL SERVICES FY 2012-13 FY 2013-14 FY 2013-14 FY 2814-15 Actual Adjusted Projected Proposed 5098-46100 Auto Equipment - 5098-46230 Computer Equip -Hardware 15,000 15,000 15,000 17,500 '-164,867"' 165,587 - 165;587 125,487. 67,336 65,000 65,000 65,000 1,123 750 750 750 233,326 231,337 231,337 191,237 20,573 76,850 76,850 43,350 20,573 76,850 76,850 43,350 5098-44000 Professional Services 9,000 5098-44030 Prof Svcs -Traffic Mgmt Spt 19,200 Total Prof. Svcs. 28,200 _ - _ CAPITAL OUTLAY 5098-46100 Auto Equipment - 5098-46230 Computer Equip -Hardware 15,000 15,000 15,000 17,500 5098-46235 Computer Equip -Software 3,966 14,000 14,000 14,000 Total Capital Outlay 18,966 29,000 29,000 31,500 TRANSFERS OUT 9915-49250 Transfer to CIF' Fund 9915-49250 Transfer to C1P Fund - Carryover Total Transfers Out - 89,000 FUND BALANCE RESERVES 25500 Reserve 165,587 125,487 125,487 27,387 Total Fund Balance Res. 165,587 125,487 125,487 27,387 TOTAL 233,326 231,337 231,337 102,237 223 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY13-1 4 TOTAL RESOURCE BUDGET $191,237 ESTIMATED RESOURCES Approp Fund Balance .Amount Budgeted; 125,487 Projected 125,487 Pollution Reduction Fees (31810) Amount Budgeted: 65,000 Based on history 65,000 InterestjR.eueuue K ,, „ ...Amount Budgeted: 750 Based on Sympro Estimate 750 TOTAL EXPENDITURE BUDGET $163,850 OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 43,350 DB Intelligent Transportation Systems (DBITS) Transcore (Traffic Signal Software - PW) 20,000 HP - Server Maintenance and support (3 - Servers) 4,500 Cisco Network HW Support 10,000 Transit Pass Systems (On-line Sales) GovIS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. (Transit) 350 Verisign - SSL Certificate (Transit - .gov & .us) 2,000 HP - Server Maintenance and support (1 - Server) 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted - DB Traffic Mgt Center Support - Document Imaging - CAPITAL OUTLAY Computer Equip - Hardware (46230) Amount Budgeted: 17,500 TPS HW Enhancements (Server) 15,000 DBITS HW Enhancements 2,500 Computer Equip - Software (46235) Amount. Budgeted: 14,000 CV Web - Systems Enhanements 10,000 TPS - System Enhancements 4,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 89,000 22313 Neighborhood Traffic Management Prgm 34,000 24914 Traffic Signal Infrastructure Upgrades 55,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 27,387 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: f fIVGTI.QNr;? :::::: Stri etl `...... The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve 50,030 69,082 69,082 35,603 -31880 SB821 Revenue -Current Yr 64,462 35,414 35,414 52,722 31880 SB821 Revenue -Reserves (37,082) 37,393 _ _361QQ_ Investment Earnings 189 - 250 TOTAL 114,462- 104,496 67,603 125,968 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 45,380 32,000 32,000 125,968 9915-49250 Transfer to CIP Fund - Carryover - - _ Total Transfers Out 45,380 32,000 32;000 125,968 FUND BALANCE RESERVES 25500 Reserved 69,082 72,496 35,603 - Total Fund Balance Res. 69,082 72,496 35,603 - TOTAL 114,462 104,496 67,603 125,968 G 225 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $125,968 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 36,603 Estimated Based on Budget 35,603 SB821 Revenue -Current Yr (31880) 52,722 Based on MTA Estimates 52,722 SB821 Revenue -Reserves (31880) 37,393 Equal to amount returned during FY 13114 37,393 Interest Revenue (36100) - _ Amount Budgeted-'- 250'- Interest 50'`Interest Revenue 250 TOTAL EXPENDITURE BUDGET 125,963 TRANSFERS OUT Transfer to CIP Fund - (9915-49250) 125,968 22813 Grand Ave Enhancement (add'i aprrop required) 125,968 Transfer to CI Fund - Carryover (9915-49250) Amount Budgeted: - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - (reserved for project carryover) A 226 CITY OF DIAMOND BAR P�k=Ru SPECIAL FUNDS BUDGET FU.hIC710I11;eflPaths;lmpr FY 2014-15 MTA Grants Fund FUND DESCR[PTION: The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capita[ funds for regionally signficant projects proposed by local jurisdictions, Clatrans, and other public agencies. The Cal[ is a competitive grant process that is typicaly meld biannually in odd -numbered years. ESTIMATED RESOURCES 25500 - CIP Reserve - 31332 MTA Grant Revenue 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transferto CIP Fund 9915-49250 Transfer to CIP Fund Carryover Total Capital Outlay FUND BALANCE RESERVES 25500 R FY 201.2-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed - 450,000 - - - 450,000 - 450,000 - 450,000 eserve - - - - Total Fund Balance Res. TOTAL - - - 450,000 227 CITY OF DIAMOND DAR MTA Grants Fund (120) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $450,000 ESTIMATED RESOURCES Revenues MTA Grant Amount Budgeted: 450,000 450,000 Approp Fund Balance Amount Budgeted: - Estimated Based on Budget - - TOTAL EXPENDITURE BUDGET $450,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 450,000 23313 Lemon Ave Interchange (new funding source) 450;000 Transfer to CIP Fund Carryovers (9915-49250) FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 228 i - CI'T'Y OF DIAMOND BAR TY ........P $; SPECIAL FUNDS BUDGET. : ; :fieFalis;lripr;,: FY 2014-15 .........:.:.:: WASTE HAULER FUND FUND DESCRIPTION: The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate - damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. ESTIMATED RESOURCES 25500 Fund Balance Reserve --34652 - Solid Waste Impact Fees - 36100 Investment Earnings TOTAL FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed - 95,844 120,844 —A -20,W 122,173 - - 500 120,844 120,844 218,517 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - 120,844 25,000 122,173 9915-49250 Transfer to CIP Fund -Carryover 1 95,844 Total Capital Outlay - 120,844 25,000 218,017 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL - 95,844 500 - 95,844 500 - 120,844 120,844 218,517 229 CITY OF DIAMOND BAR WASTE HAULER FUND (121) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $218,517 ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections Amount Budgeted:. 95,844 95,844 Waste Hauler Fees (34.662) Amount Budgeted: 122,173 Solid Waste Impact Fees 122,173 Interest Revenue (36100) Amount Budgeted: T " 500 Based on Sympro Estimate 500 - TOTAL EXPENDITURE BUDGET $218,017 TRANSFERS OUT Transfer to GIP Fund (9915-49250) Amount Budgeted: 122,173 01415 Residential & Collector Street Rehab Area 3 122,173 Transfer to CIP Fund - Carryovers (9915-49250) 01414 Residential & Collector Street Rehab Area 2 95,84-4 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 230 95,844 Soo CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: FAN ?:......:...:.: :..:Sp i;... [� v.... . ��N�71;q•,N�K:�,=�::::.�:::`p�r�'�t�pr�.Vi+rj,iei�t::: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 38,462 - - - 34555 Quimby Fees 26,138 - _ - 36100 Interest Revenue 224 - - _ 39001 Transfers In - Genergl Fund - - TOTAL. 64,824 - - TRANSFERS OUT 9915-49250 Transfer Out - CIP 9915-49250 Transfer Out - CIP carryovers Total Capital Outlay FUND BALANCE RESERVE 25500 Fund Balance Reserve . Total Fund Balance Reserve TOTAL 64,824 64,824 - - 64,824 - - - 231 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY14-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance - Amount Budgeted: Quimby Fees (34555) Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: - TOTAL EXPENDITURE BUDGET - TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: - Transfers Out - CIP Fund (49250) - Carryovers - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 232 CITY OF DIAMOND DAR SPECIAL FUNDS BUDGET FY 2014-15 PROP A - SAFE NEIGHBORHOOD PARKS FUND ,FQN fid4-::%< :=: p' t4c 3m'prove . o FUND DESCRIPTION; The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. FUND BALANCE RESERVES 25500 Reserve - (5,000) 162,027 (0) Total Fund Balance Res. - (5,000) 162,027 (0) TOTAL 128,063 415,340 420,340 309,347 233 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance (191,245) - - 162,027 31815 Prop A -Safe Nghbrhd Pks 319,127 415,340 420,340 147,320 36100 Investment Earnings .181 _ - - - - = TOTAL - b .. 128,063 v - 41-5;340 y 4201340 w 3-G'9,347 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 108,063 115,340 115,340- 130,320 9915-49141 Transfer to LLAD 41 20,000 5,000 5,000 17,000 9915-49250 Transfer to CIP Fund - 300,000 137,973 162,027 Total Transfers Out 128,063 420,340 258,313 309,347 FUND BALANCE RESERVES 25500 Reserve - (5,000) 162,027 (0) Total Fund Balance Res. - (5,000) 162,027 (0) TOTAL 128,063 415,340 420,340 309,347 233 TOTAL RESOURCE BUDGET $309,347 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted 162,027 isfer to LLAD 41 (49141) LLAD 41 Amount Budgeted 17,000 17,000 Amount Budgeted: 162,027 Transferto CIP Fund - Carryovers (9915-49250) 252i4Construction of Grandview Trail 162,027 FUND BALANCE RESERVES Resorve-Future Capita! Imp (25600) Amount Budgeted: (0) (0) 234 162,027 147,320 Prop A -Safe Nghbrhd Pks (31 815) Amount Budgeted: -Unrestricted Funds 95,320 Restricted Funds 52,000 TOTAL EXPENDITURE BUDGET $309,347 TRANSFERS OUT Transfer to Gen Fund (49001) -Amount Budgeted: 130,320 Youth Master Plan Implementation 95,320 Landscape Maintenance 35,000 isfer to LLAD 41 (49141) LLAD 41 Amount Budgeted 17,000 17,000 Amount Budgeted: 162,027 Transferto CIP Fund - Carryovers (9915-49250) 252i4Construction of Grandview Trail 162,027 FUND BALANCE RESERVES Resorve-Future Capita! Imp (25600) Amount Budgeted: (0) (0) 234 CITY OF DIAMOND BAIL SPECIAL FUNDS BUDGET FY 2014-16 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: ?5,p..c..1:R.�tsrfi.�fe:�`:= FUND:#s: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 163,510 502' 502 66,983 39001 Transfer In - General Fund - - 38.4,615 39316 Transfer In'- Traffic Mit Fund - 7.5,000 -75,0W_ - -- 36100 36100 Interest Revenue 655 - 1,000 64,235 TOTAL 164,165 75,502 75,502 452,598 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 163,663, 72,754 8,519 50,000 9915-49250 Transfer to CIP Fund - Carryover 64,235 Total Transfers Out 163,663 72,754 8,519 114,235 FUND BALANCE RESERVES 25500 Reserve 502 2,748 66,983 338,363 Total Fund Balance Res. 502 2,748 66,983 .336,363 TOTAL. 164,165 75,502 75,502 452,598 235 CITY OF DIAMOND DAIS PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $452,598 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 66_,983 Estimated Based on Actual Exp. 66,983 Transfer In - General Fund (39001) Amount Budgeted: 384,615 Transfer In - General Fund 384,615 Interest Re7e5ue (36100) J Amount Budgeted: 1,000 Based on Experience 1,000 TOTAL EXPENDITURE BUDGET $114,235 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 50,000 Design of Heritage Parc & Community 25414 Center Imp (new funding source) 50,000 Transfer to C I P Fund - Carryovers (4.9250) Amount Budgeted: 64,235 25214 Construction of Grandview Trail 64,235 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 33$,363 236 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014"-15. COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: FUih 0:1-Y.PIr :::; :: .sp ial Fi areie:-: 'omiifvnity:-i3ev The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this .grant is to fund approved community development programs and projects benefiting low and moderate income citizens. - ESTIMATED RESOURCES - 31630 CDBG Revenue -Carry Over 31630 CDBG Revenue TOTAL_. PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX-40083 Worker's Comp. Exp. XXXX-40084 Short/Long Term Disability XXXX40085 Medicare XXXX-40090 Benefit Allotment Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies OPERATING EXPENDITURES 5215-42115 Advertising 5350-42335 Travel -Mileage & Auto Allo 5215-42355 Contributions -Cam Groups Total Operating Exp. PROFESSIONAL SERVICES 5215-44000 Professional Services Total Prof. Svcs. FY 2012-13 FY 2013-14 FY 2013-14 FY 2614-15 Actual Adjusted Projected Proposed - 2 2 130,364 953 408.190 340.489 205-934 9,053 5,078 4,888 6,909 - - 188 - 123 131 73 176 1,347 878 841 1,245 184 102 116 138 55 31 33 42 132 74 78 100 2,374 1,348 1,423 1,882 13,268 7,B42 7,640 10,492 - 2,218 2,218 2,200 - 2,218 2,218 2,200 14,274 13,087 13,087 .10, 000 14,274 13,087 13,087 10,000 92,189 197,849 130,150 107,576 92,189 197,849 130,150 107, 576 TRANSFERS OUT 9915-49001 Transferto Gen Fd - 9915-49250 Transferto CIP Fund 181,120 187,396 57,032 100,523 9915-49250 Transfer to CIP Fund - Carryovers - 123,772 Total Transfers Out 181,120 187,396 57,032 224,295 CDBG Carry Over 2 - 130,364. (18,265) TOTAL 300,851 408,192. 340,491 3365,298 237 CITY OF DIAMOND DAR CDBG Fund (125) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET, $336,298 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: 130,364 130,364 CDBG Revenue (31630) Amount Budgeted: . 205,934 Based on CDC awarded amount 205,934 TOTAL EXPENDITURE BUDGET $354,563 PERSONNEL SERVICES Amount Budgeted: 10,492 Senior Program.- Com rogram:Com Svcs - Coordinator (D96904-14) 0.11 FT 10,492 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,200 City Senior Program (D96904-14) 2,200 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: - Public Hearing Notices - Contributions -Com Groups (42355) Amount Budgeted: 10,000 YMCA Childcare & Day Camp (600873-14) 10,000 Senior Club Support (D96904-14) PROFESSIONAL SERVICES Amount Budgeted: 107,576 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-14) 4,200 Contract Admin - Senior Programming (D96904-14) 1,876 Contract Admin -YMCA Childcare (600873-14) 1,500 Home Improvement Loan Pgm (600503-14) 84,000 HIP Consultanting Svcs (600503-14) 20,000 TRANSFERS -OUT Amount Budgeted: 224,295 Transfer Out - CIP (9915-49250) ADA Sidewalk Improvements (601544-13) 73,060 Contract Admin - Sidewalk Improvements (601544-13) 9,963 ADA Improvements at Sycamore Cyn Park 17,500 Transfer Out - CIP Carry Over (9915-49250) ADA Sidewalk Improvements (601544-13) 103,148 Contract Admin - Sidewalk Improvements (601544-13) 9,624 ADA Improv Mini -Parks Star Dust & Longview (601649-13) 10,000 Contract Admin - Sidewalk Improvements (601649-13) 1,000 238 CITY OF DIAMOND BAIL Gla( f3ev�i SPECIAL FUNDS BUDGET FUNCT-116W ; Pii5lio. afet ;,`.. ' FY 2014-15 FIT 1.... ;xZs. CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforcement Technician. ESTIMATED RESOURCES 25500 Fund Balance Reserve 3185x.,• z Public Safety Grant - Statq r . 36100 Interest Revenue TOTAL SUPPLIES 4411-41200 Operating Supplies OPERATING EXPENDITURES 4411-42200 Equipment Maintenance Total Operating Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer Out -General Fund FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 82,173 94,133 94,133 100,833 100,000 100,000- - 100,000 400,900 718 500 500 1,000 182,891 194,633 194,633 201,833 - - 1,400 1,000 - - 1,400 1,000 - 500 - 500 - 500 - 500 5,000 5,000 4,900 5,000 5,000 5,000 4,900 5,000 1,295 5,000 - 5,000 1,295 5,000 5,000 82,463 107,322 87,500 109,462 82,463 107,322 87,500 109,462 FUND BALANCE RESERVE 25500 Fund Balance Reserve 94,133 76,811 100,833 80,871 Total Fund Balance Reserve 94,133 76,811 100,833 80,871 TOTAL 182,891 194,633 194,633 201,833 239 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $201,833 ESTIMATED RESOURCES Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (3610.0) Based on Sympro Estimate T Fund Balance Reserve Estimated based on projections - Amount Budgeted: 1,000 1,000 Amount Budgeted: 100,833_] 100,833 TOTAL EXPENDITURE BUDGET $120,962 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Supplies 1,000 Equipment Maintenance (42200) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,000 Project Sister At Risk Youth Counseling 5,000 CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 109,462 Law Enf Tech 84,462 Fingerprinting Program 25,000 FUND BALANCE RESERVES Amount Budgeted: 80,871 M CITY OF DIAMOND BAR SPECIAL! FUNDS BUDGET FY 2014-15 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. ::....i .... 5afef ::::_. FUND BALANCE RESERVE 25500 Fund Balance Reserve 66,254 - - - Total Fund Balance Deserve 615,254 - TOTAL 163,426 66,754 66,754 - 241 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 162,363 66,254 66,254 - 31852 Asset Forfeiture'Revenue - - - 36100 Interest Revenue 1,063 500 500 - TOTAL ' 163,426 66,754 66,754 CAPITAL OUTLAY 4411-46250 Misc Equipment - - _ _ Total Capital Outlay - - - _ TRANSFER -OUT 9915-49001 Transfer -out- General Fund 97,172 66,754 66,754 - ,Total Transfer Out 97,172 66,754 66,754 - FUND BALANCE RESERVE 25500 Fund Balance Reserve 66,254 - - - Total Fund Balance Deserve 615,254 - TOTAL 163,426 66,754 66,754 - 241 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FY 2014-15 TOTAL RESOURCE BUDGET $0 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Based on Projection - Interest Revenue (36100) Amount Budgeted: Based - Based on History TOTAL EXPENDITURE BUDGET $0 l . CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted - TRANSFERS OUT Transfer Out -General Fund (49001) Amount Budgeted; - Narcotic Deputy (STAR Program) - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 242 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FYI 999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 201243 FY 2013.14 FY,2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 40,970 36,117 36,117 35,317 31857 CA Law Enf Equip Pgm - - - - . 36100 Interest Revenue 289 200 200 200 TOTAL 41,25 ._ _ .. 36,317 36,317- 35;517 CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY 4411-46250 Misc Equipment 5,142 10,000 1,000 10,000 Total Capital Outlay 5,142 10,000 1,000 10,000 . FUND BALANCE RESERVE 25500 Fund Balance Reserve 36,117 26,317 35,317 25,517 Total Fund Balance Reserve 36,117 26,317 35,317 25,517 TOTAL 41,269 36,317 36,317 35,517 243 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $35,517 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 35,317 Estimated Based on Prbjectons 35,317 CA Law Enf Equip Pgm Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: 200 200 TOTAL EXPENDITURE BUDGET $10,000 CONTRACT SERVICES Amount Budgeted: - CS -Sheriff Department (45401) - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriff's Dept. 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 25,517 244 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 PEG FEES FUND FUND DESCRIPTION: -IJII.0 IQN : . Pu l......or .... . Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be -used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures. =6311 1 IVI F.11 25500 Fund Balance Reserve 31215 PEG Fees .36100 Interest Revenue 39001 Transfers In - General Fund TOTAL CAPITAL EXPENDITURES 46250 Miscellaneous Equipment Total Capital Outlay FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual. Adjusted Projected Projected - - 20,397 - 100,000 121,397 85,000 85,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve - - - 36,397 Total Fund Balance Reserve - - - 36,397 TOTAL - - 121,397 i 245 CITY OF DIAMOND BAR PEG FEES FUND FY's 4.15 TOTAL- RESOURCE BUDGET 121,397 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 20,397 20,397 100,000 PEG Fees. (31215) Amount Budgeted: 100,000 1,000 Interest Revenue (36100) Amount Budgeted: Based on Sympro Estimate 1,000 TOTAL EXPENDITURE BUDGET 85,000 CAPITAL OUTLAY Misc. Capital Outlay (46250) Amount Budgeted: 85,000 Camera & Lighting Equipment 50,000 Apple Mac Workstation 10,000 Furnishings for Broadcast Room 25,000 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: Transfers Out - CIP Fund (49250) - Carryovers _ FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 36,397 36,397 246 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: il.Rv..ia ... '.'.'......'.'.'.','1 The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians, This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. OPERATING EXPENDITURES 5538-42115 Advertising FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 5538-42126 Utilities Actual Adjusted Projected Adopted - ESTIMATED RESOURCES 14,110 16,200 14,500 16,200 25500 Approp Fund Balance - (15,779) (15,779) - 30300 Prop Tx -Sp Assessment 265,007 268,245 268,245 268,000 39001 Transfer in - General Fund 17,712 66,419 64,302 99,237 TOTAL - - 282,719 N-318,885 316-.768--- 367,237 OPERATING EXPENDITURES 5538-42115 Advertising 3,787 5,000 5,000 5,000 5538-42126 Utilities 135,569 150,325 150,325 150,325 5538-42210 Maint. of Grounds/Bldgs 14,110 16,200 14,500 16,200 Total Operating Exp. 153,466 171,525 169,825 171,525 PROFESSIONAL SERVICES' 5538-44000 Professional Services 20493 5,743 5,743 4,100 Total Prof. Svcs. 2,493 5,743. 5,743 4,100 CONTRACT SERVICES 5538-45500 Contract Services 142,539 141,617 141,200 191,612 Total Contract Svcs. 142,539 141,617 141,200 191,612 CAPITAL IMPROVEMENTS 5538-46410 .Capital Projects - - Total Capital Imprvmnts FUND BALANCE RESERVES 25500 Reserve (15,779) Total Fund Balance Res. (15,779) TOTAL 282,719 318,885 316,768 367,237 247 CITY OF DIAMOND DAR LLAD 38 (138) BUDGET DISCUSSION FYI 4-15 TOTAL RESOURCE BUDGET $367,237 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Actual Fund Balance - Prop Tx -Sp Assessment (30300) Amount Budgeted: 268,000 Property Tax 268,000 Transfer In - General Fd (39001) Amount Budgeted: 99,237 To Cover Deficit - to be repaid to Gen Fd 99,237 TOTAL EXPENDITURE BUDGET $367,237 PERSONNEL SERVICES Amount Budgeted: - OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 9A3,25 Water Edison. 71700 <` Maint. of Grounds/Bldgs (42210) Amount Budgeted: 16,200 As -needed Maintenance 15,000 Weed Removal by IA County Ag (OBBlvd south of Sunset Xing) 1,200 PROFESSIONAL SERVICES Professiohal Services (44000) Amount Budgeted: 4,100 Assessment Engineer 4,100 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 191,612 Contract Maintenance (Excel) 140,612 Rehabilitation of bare areas in Medians (18,000 sq ft) 50,000 Extra gopher control contract at S. Brea Canyon Rdlalong 57 Fwy 1;000 - FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: _ 248 i CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 LANDSCAPE MAINTENANCE - DIST. #39 FUND fIINCTIOM:: ......cis ap ........ ::::. FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district`s operations. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 39001 Transfer In - General Fund TOTAL OPERATING EXPENDITURES_ 5539-42115 Advertising 5539-42126 Utilities 5539-42210 Maint. of GroundslBldgs Total Operating Exp. PROFESSIONAL SERVICES 5539-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5539-45500 Contract Services 5539-45509 Tree Maintenance 5539-45519 Weed Abatement Total Contract Svcs. FY 2012-13 FY 201314 FY 2013-14 FY 2014.15 Actual Adjusted Projected Proposed (9,464) (13,813) (13,813) - 163,091 162630 162,630 163,000 95,652 117,834 110,984 116,237 G4y;Lly Lue,uSi 259,801 279,237 4,411 5,000 5,000 5,000 79,747 89,000 89,000 89,000 21,915 9,850 3,000 19,250 106,073 103,850 97,000 113,250 3,330 6,469 6,469 4,500 3,330 6,469 6,469 4,500 139,515 139,332 139,332 139,332 5,155 14,174 17,000 17,000 17,000 153,689 156,332 156,332 161,487 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements.- - Total Capital Expenditures. FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (13,813) - Total Fund Balance Res. (13,813) TOTAL 249,279 266,651 259,801 279,237- 249 CITY OF DIAMOND DAR LLAD 39 (139) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $279,237 ESTIMATED RESOURCES Approp Fund Balance (23500) Amount Budgeted: Estimated Based on Projections - Prop Tx -Sp Assessment (30300) Amount Budgeted: 163,000 Property Tax 163,000 . Transfer In - General Fd (39001) Amount Budgeted: 116,237 To Cover Deficit - to be repaid to. Gen Fd 116,237 TOTAL EXPENDITURE BUDGET $279,237 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public bearing Notices 5,000 Utilities (42126) Amount Budgeted: 89,000 Water 84,000 Edison 5,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 19,250 As -needed Maintenance 6,750 Add Sand to Tot Lots at Five (5) Mini -Parks 7,000 R&R Sidewalk at Longview North to Meet ADA Requirements 3,000 Fire Ant Eradication at Five Mini -Parks 2,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint - Excel 139,332 CS - Tree Maintenance (45509) Amount Budgeted: Tree Maintenance - 5 year Cycle LLAD #39 Slopes (4 man crew - $25,77615 yrs) 5,155 Weed Abatement (45519) Amount Budgeted: 17;000 Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 250 CITY OF DIAMOND BAR SPECIAL'FUNDS BUDGET FY 2014-15 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION; :FfE3hll . fp :` : p f 1=.F2eve.r -be.;: ; = The City is responsible for the operations of the LLAD ##41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost -of the operations of this special district. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment '-- 36100 Interest Revenue 39001 Transfer in - General Fund 39123 Transfer in - Prop A - TOTAL OPERATING EXPENDITURES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 24,806_ 26,877 26,877 - 122,511 122,157 122,157. 123;000 30 - - - 22,723 26,935 27,656 83,537 20,000 5,000 5,000 17,000 190,070 180,969 181,690 223,537 5541-42115 Advertising 4,560 5,000 5,000 5,000 5541-42126 Utilities 40,524 55,750 55,750 55,750 5541-422.10 Maint. of Grounds/Bldgs 7,643 17,000 3,000 17,000 Total Operating Exp. 52,727 77,750 63,750 77,750 PROFESSIONAL SERVICES 5541-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5541-45500 Contract Services 5541-45509 Tree Maintenance 5541-45519 CS-Weed/Pest Abatement Total Go ntract Svcs. CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures TRANSFERS OUT 49001 Transfer Out - General Fund 2,762 - 6,470 6,470 4,500 2,762 6,470 6,470 4,500 49,726 49,730 49,730 49,730 47,357 57,978 61,740 61,740 44,200 107,704 111,470 111,470 141,287 9,721 9,721 - FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 26,877 (24,442) - Total Fund Balance Res. 26,877 (24,442) TOTAL 190,070 171,248 181,690 223,537 251 Approp Fund Balance (25500) Amount Budgeted: Prop Tx -Sp Assessment (30300) Amount Budgeted: 123,000 Property Tax 123,000 Interest Revenue Amount Budgeted: - Based on Experience - Transfers In Amount Budgeted., - 100,537 General Fund 83,537 -. Prop A SP Fund 123 17,000 - TOTAL EXPENDITURE BUDGET $223,537 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 55,750 Water 53,550 Edison 2,200 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 17,000 As -needed. Maintenance 7,000 Poison Oak Removal 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,730 Contract Maintenance: Excel Landscape Maint 49,730 GS -Tree Maintenance (45509) Amount Budgeted: 47,357 Tree Maintenance - 5 year Cycle LLAD #41 728 trees @ $40.501tree 29,484 LLAD #41 Slopes (4 man crew - $61,86515 yrs) 12,373 Remove Dead Alders/Eucs @ Pathfinder Slope (4 man - $27,50015yrs) 5,500 CS-WoedlPest Abatement (45519) Amount Budgeted: 44,200 L.A. Gounty Ag 20,200 Fire Brushing by Goats 19,000 Fire Brushing hand work by CCC 4� 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 252 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 USED OIL BLOCK GRANT FUND FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. OPERATING EXPENDITURES 42110 FY 2012-13 FY 20.13-14 FY 2013-14 FY 20114-15 Advertising Actual Adjusted Projected Adopted ESTIMATED RESOURCES PROFESSIONAL SERVICES 25500 Approp f=und Balance 31870 Used Motor Oil Block Grant - - - 16,021 36100 Interest Revenue 39115. Transfer in - Waste Mgmt TOTAL - - - 16,021 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42120 Postage Total Operating Exp. PROFESSIONAL SERVICES 44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 45500 Contract Services Total Contract Svcs. CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 3,000 8,021 1,000 12,021 - 2,000 - - 2,000` - 2,000 2,000 253 - 16,021 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Actual Fund Balance Used Motor Oil Block Grant (31870) Amount Budgeted: 16,021 Grant Revenue 16,021 Transfer In - Waste Management (39115) Amount Budgeted: To Move Fund Balance from Fund 115 TOTAL EXPENDITURE BUDGET 16,021 PERSONNEL SERVICES Amount Budgeted: OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,000 Mailer 3,000 Advertising (42115) Amount Budgeted: 8,021 Promotional Items 7,021 Shelter Ads 1,000 Postage (42120) Amount Budgeted: 1,000 Postage 1.000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Used Oil Race Car 2,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 2,000 SEMCO 2,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 254 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 . �� I`IjICTIQN€ BEVERAGE CONTAINER RECYCLING GRANT FUND FUND DESGRIPTION: The Department of Resources. Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity -to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 31875' Beverage Container Grant 36100 Interest Revenue 39115 Transfer in - Waste Mgmt TOTAL OPERATING EXPENDITURES 41200 Supplies 42110 Printing 42115 Advertising 42120 Postage Total Operating Exp. PROFESSIONAL SERVICES 44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 45500 Contract Services Total Contract Svcs. CAPITAL IMPROVEMENTS 5536-46410 Capital Projects Total Capital Imprvmnts FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 255 14,744 200 - 20.000 2,244 1,000 2,000 500 5,744 M o 1,000 1,000 - 20,200 20,200 34,944 CITY OF DIAMOND BAR \ BEVERAGE CONTAINER RECYCLING GRANT FUND (161) BUDGET DISCUSSION FY -14-15 TOTAL RESOURCE BUDGET $34,944 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted, - Actual Fund Balance - Beverage Container Grant (31870) Amount Budgeted: 14,744 Grant Revenue 14,744 Interest Income (36100) Amount Budgeted: 200 Interest Income 200 Transfer In Waste Management L39115) Amount Budgeted: '20,000 �. 7o Move Fuad Balance from Fund 115 20,000 TOTAL EXPENDITURE BUDGET 14,744 PERSONNEL. SERVICES Amount Budgeted: OPERATING EXPENDITURES Supplies (41200) Amount Budgeted: 2,244 Recycle Bins 2,244 Printing (42110) Amount Budgeted: 1,000 Mailer 1,000 Advertising (42115) Amount Budgeted: 2,000 Shelter Ads 1,000 Public Outreach 1,000 Postage (42120) Amount Budgeted: 500 Mailer postage 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,000 Big Belly Solar Container 8,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 1,000 SEMCO 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 20,200 256 CAPITAL PROJECTS FUND 257 :;L ��vr O N N O r W aooa oNao vn ro �Nr•M Mor O t7 m N 22i 000m00000000v NmaaNaoNONoo - �n �rNu1 On mmN[o o N Y (6 U E v � T C CJ W Em TU x�- �0�9 mrn ty E E o 5 a u C L m N 0U0.a p J oE�F'pc-`gym oam mm N �awomiZ��0.2 � C m m`b� ma E�ac-m am ca L C C d .R. FQ Cm J p C U m N ? mm � 9UU�ON�c o`o EJ mPC CC LYJ L7ca�U]o yF-o °amm�aU � v �NNN � v a.0 UO[]l1¢O ¢rn aaaa U - m P V ��PNN �NNuI`N N �l N mNlp if] �uN'i NN NN N N N N a N N N d ry N N N ry - CL 9LI-11 CITY -OF DIAMOND BAR F. U. TY P E, co�f `. SPECIAL FUNDS BUDGET :1f1�[CIf ........... p.ity;l?�c FY 2014-15.................... :::= CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION; This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. ESTIMATED RESOURCES 25500 Appropriated- Fund Balance 31333 Tr Mgmt System Rev -County 31814 Habitat Conservation Grant 31819 Rivers & Mtns Cons Grt 31820 Land & Conservation Grant 31821 recreation Trails Grant 31822 Nature Ed. Grant (Prop 84) 39001 Transfer in - General Fd 39001 Transfer in - General Fd Res 39110 Transfer in - Measure R 39111 Transfer in - Gas Tax 39112 Transfer in - Prop A - Trans 39113 Transfer in - Prop C Transit 39114 Transfer in - MAP -21 39116 Transfer in - Traf Mit Fund 39117 Transfer in - Sewer Mit Fund 39118 Transfer in-AB2766 39119 Transfer in - Trails Fd 39120 Transfer in - MTA Grants Fd 39121 Transfer in -- Waste Hauler Fun 39122 Transfer in - Quimby 39123 Transfer in - Prop A - SPks 39124 Transfer in - Park Developmt 39125 Transfer in - CDB G 39139 Transfer. in - LLAD 39 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted (332,407) Fund 2,730 2,730 2,730 37,495 865,222 413,537 832,742 -w ,89;630. 1,475,998 114-&30- 76,230 524,985 60,985 584,000 - 205,648 198,983 31,565 233,692 37,500 - 153,915 61,063 1,132,291 156,197 _ 2,664,079 4,500 100 522,000 158,116 223,489 112,501 1,133,739 147,666 1,401,770 554,221 1,459,391 561,687 1,635,613 696,757 1,209,424 230,000 463,294 1,067,629 293,679 1,023,990 712,436 1,631,410 110,463 2,492,698 92,550 188,730 89,000 45,380 32,000 125,968 450,000 120,844 25,000 218,017 64,824 _ - 300,000 137,973 162,027 163,663 72,754 8,519 114,235 181,120 187,396 57,032 224,295 TOTAL 2,666,809 6,980,913 2,229,958 9,946,354 CAPITAL OUTLAY 5215-46420 Misc. Capital Improvements 5310-46415 Park & Rec Improvements 5510-46411 Street Improvements 5510-46412 Traffic Mgt Improvements 5510-46413 Transportation Infrastructure 5 51 0-4641 6 Landscape & Irrigation Imp 5510-46420 Misc. Capital Improvements Total Capital Outlay 16,600 67,000 - 301,556 865,222 413,537 832,742 1,549,559 3,498,860 1,475,998 3,838,832 153,443 524,985 60,985 584,000 219,810 900,190 110,463 1,909,514 1,200 10,048 10,048 - 421,711 1,132,291 156,197 2,778,536 2,664,079 6,998,596 2,227,228 9,943,624 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 2,730 (17,683) 21730 2,730 Total Fund Balance Res. 2,730 (17,683) 2,730 2,730 TOTAL 2,666,809 6,980,913 2,229,958 9,946,354 261 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT -PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $9,946,354 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 2,730 2,730 Habitat Conservation Grant (31$14) Amount Budgeted: FY 13-14 Carryovers: 114,630 25314 Construction of Grandview Trail Link 89,630 25315 Design of Trail Improvements at Pantera Park 25,000 FY 14-15 New Projects: 01415 Land & Water Conservation Grant (31820) Amount Budgeted: 611,120 31,565 25213- Grandview Trail Design & Construction 6,565 FY 13-14 Carryovers: 25315 Design of Trail Improvements at Pantera Park 25,000 703,271 26713 Camp Groundwater Drainage Study 100,000 Recreation Trails Grant (31821) Amount Budgeted: 153,915 25514 Construction of Steep Canyon Trail Conn to Canyon Loop 153,915 01415 Includes carryover of $37,500 from FY 13114 336,376 Transfers In - General Fund (39001) Amount Budgeted_: 522,000 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 337,500 25215 Swing Set at Longview Park North 43,000 25415 Fencing Replacement - Peterson Park Skate Park 33,500 25515 Play Surface Replacement - Maplehill Park 32,000 25615 Play Surface Replacement - Pantera Park 36,000 25715 Play Surface Replacement - Reagan Park 40,000 Transfers In - General Fund Reserves (39001) Amount Budgeted: 1,133,739 FY 14-15 New Projects:, 01415 Residential & Collector Street Rehab Area 3 192,831 01414 Residential & Collector Street Rehab Area 2 (new funding source) 341,369 22813 Grand Avenue Enhancement (new funding source) 127,169 . 26015 Peterson Park Parking Lot and Flatwork Improvements 329,000 26215 Reagan Park Parking Lot Improvements 100,000 26612 -Add Trees, Irrigation & Solar Irrigation Controllers to Dog Park 25,000 262 FY 13-14 Carryovers: 25514 Construction of Steep Canyon Trail Cohn to Canyon Loop 18,370 Transfers in - Measure R (39110) Amount Budgeted: 1,459,391 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 611,120 24914 Traffic Signal Infrastructure Upgrades (change of funding source) 45,000 FY 13-14 Carryovers: 01414 Residential & Collector Street Rehab Area 2 703,271 26713 Camp Groundwater Drainage Study 100,000 Transfers In -Gas Tax (39111) Amount Budgeted: 1,209,424 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 336,376 262 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 PAGE 2 FY 13-14 Carryovers: 24414 Morning Canyon Reconstruction 263,650 01414 Residential & Collector Street Rehab Area 2 609,398 Transfers In -Prop A (39112) Amount Budgeted: 230,000 FY 14-15 New Projects: 24914 Traffic Signal Infrastructure Upgrades (change in funding source) 230,000 Transfers In - Prop C (39113) Amount Budgeted: 1,023,990 FY 14-15 New Projects: 22813 Grand Ave Enhancement (add'I funding source) 446,420 23914 Zone 1 Arterial Overlay (add'I new approp) 14,675 26315 DBBIBCR Intersection Enhancements 91,270 _ FY 13-14 Carryovers: 23914 Zone 1 Arterial Overlay 210,625 25613 TS -Battery Backup System 150,000 24914 Traffic Signal Infrastructure Upgrades 70,000 26614 Median Modification - DS Blvd/Kiowa Crest 41,000 Transfers In - MAP -21 (39114) Amount Budgeted: 2,492,698 FY 14-15 New Projects: 23313 Lemon Ave. Partial Diamond Interchange (add'I new approp) 669,761 22813 Grand Ave. Enhancements (add'i new approp) 333,964 FY 13-14 Carryoversr 23313 Lemon Ave. Partial Diamond Interchange 789,753 22813 Grand Ave. Enhancements 699,220 Transfer In - Traffic Improvement'Fund (39116) Amount Budgeted: 188,730 FY 14-15 New Projects: 26315 DBBlBCR Intersection Enhancements 188,730 Transfers In - AB2766 (39118) Amount Budgeted: 89,000 FY 14-15 New Projects: 22313 Neighborhood Traffic Management Prgrn (new funding source) 34,000 24914 Traffic Signal Infrastructure Upgrades (new funding source) 55,000 Transfer In - Bike & Pedestrian Path (TDA) (39119) Amount Budgeted: 125,968 FY 14-15 Now Projects: 22813 Grand.Ave. Enhancements (add'I funding source) 125,968 Transfers In - MTA Grants (39120) Amount Budgeted: 450,000 FY 14-15 New Projects: 23313 Lemon Ave. Partial Diamond .Interchange (add1 new approp) 450,000 Transfer In -Waste Hauler Fund (39121) Amount Budgeted: 218,017 FY 14-16 New Projects: 01415 Residential & Collector Street Rehab Area 3 122,173 FY 13-14 Carryovers: 01414 Residential & Collector Street Rehab Area 2 95,844 263 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 PAGE 3 Transfers In -Prop A Safe Parks Fund (39123) Amount Budgeted: 162,027 FY 13-14 Carryovers: 25214 Construction of Grandview Trail 162,027 Transfers In - Park Dev Fund (39124) Amount Budgeted: 114,235 FY 14-15 New Projects: Design of Heritage Park Community Center (new funding source) 50,000 FY 13-14 Carryovers: 25214 Construction of Grandview Trail 64,235 Transfers In - CDBG (39125) Amount Budgeted: FY 14-15 New projects: eGt54413 Area 2-Sidewak ADA Improvements - 60154413 Area 2 Sidewalk ADA Improvements (Admin) - ADA Improvements at Sycamore Canyon Park Transfers In - CDBG (39126) (con't) FY 13-14 Carryovers: 60154413 Area 2 Sidewalk ADA Improvements 60154413 Area 2 Sidewalk ADA Improvements (Admin) 60164913 Design of Star Dust & Longview Pk South Impr 60164913 Design of Star Dust & Longview Pk South Impr (Admin) TOTAL EXPENDITURE BUDGET $9,943,624 73,-060 9,963 17, 500 103,148 9,624 10,000 1,000 224,295 CAPITAL OUTLAY Park & Rec Improvements (5310-46415) Amount Budgeted: 832,742 26612 Add Trees, Irrigation & Solar Irrigation Controllers to Dog Park 25,000 25345 Design of Trail Improvements at Pantera Park 50,000 ADA Improvements at Sycamore Canyon Park 17,500 25215 Swing Set at Longview Park North 43,000 25415 Fencing Replacement - Peterson Park Skate Park 33,500 25515 Play Surface Replacement - Maplehill Park 32,000 25615 Play Surface Replacement - hantera Park 36,000 25715 Play Surface Replacement - Reagan Park 40;000 Park & Ree Imp Carryovers (5310-46415) 25213 Grandview Trail Design & Construction 6,565 25214 Construction of Grandview Trail 226,262 25314 Construction of Grandview Trail Link 89,630 25414 Design of Heritage Park Community Center Impr 50,000 60164913 Design of Star Dust & Longview Pk South Impr 11,000 25514 Construct -of Steep Canyon Trail Conn to Canyon Loop 172,285 Street Improvements (6510-46411) Amount Budgeted: 3,838,832 01415 Residential & Collector Street Rehab Area 3 1,600,000 Street Improvements Carryovers (5510-46411) 01414 'Residential & Collector Street Rehab Area 2 1,749,882 23914 Zone 1 Arterial Overlay 225,300 24414 Morning Canyon Recon (DB Blvd to Stonepine) 263,650 264 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 PAGE 4 Traffic Mgt improvements (5510.46412) Amount Budgeted: 584,000 No New Projects Traffic Mgt Improvements Carryovers (5510-46412) 22313 Neighborhood Traffic Management Program 34,000 25613 TS - Battery Backup Systems 150,000 24914 Traffic Signal Infrastructure Upgrades 400,000 Transportation Infrastructure (5510-46413) Amount Budgeted: 1,909.,514 23313 Lemon Ave Interchange 1,909,514 Misc Improvements (5510-46420) Amount Budgeted: 2,778,536 26315 DBBIBCR Intersection Enhancements 280,000 .2601'5 Peterson Park Parking_ Lot; Flatwork and Fencing -329,000 - 26215 Reagan Park Parking Lot Improvements 100,000 Mise improvements Carryovers (6610-46420) 26713 Comprehensive Groundwater Drainage Study & Storm Drain 100,000 Improvement Design (Cold Springs, Cleghorn, Flap Jack Rancheria, Copley) . 22813 Grand Avenue Enhancement 1,732,741 601544413 Area 2 Sidewalk ADA Improvements 195,795 26614 Median Modification (DB Blvd./Kiowa Crest) 41,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 2,730 265 DEBT SERVICE I FUND 267 DEBT SERVICE FUND FUND DESCRIPTION: FCFNCSIOH;= :DEI3t Serge:::-: `: This fund was established to account for the debt service -on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. OTHER EXPENDITURES 409OA2128 Banking Charges FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 4090-44010 Accounting & Auditing Actual Adjusted Projected Adopted ESTIMATED RESOURCES 335,000 350,000 350,000 365,000 25500 Approp Fund Balance 2 3 3 - 36100 Investment Earnings 4 - 10 _ 39001 Transfer from General Fund 837,288 - _ 843,906 843,693 848,406 TOTAL 837,294 843,909 -843,706 848,406 OTHER EXPENDITURES 409OA2128 Banking Charges 3,335 3,500 3,300 3,500 4090-44010 Accounting & Auditing - 1,500 1,500 1,500 4090-47050 Bond Principal 335,000 350,000 350,000 365,000 4090-47900 Interest Expense 498,956 488,906 488,906 478,406 Total Other Exp. 837,291 843,906 843,706 848,406 FUND BALANCE RESERVE 25500 Fund Balance Reserve 3 3 - - Total Fund Balance Res. 3 3 - TOTAL 837,294 843,909 843,706 848,406 269 TOTAL CITY OF DIAMOND BAIL DEBT SERVICE FUND (370) BUDGET DISCUSSION FY14-16 OURCE BUDGET ESTIMATED RESOURCES $848,406 . Approp Fund Balance Amount Budgeted: - Estimated Based on Projections Interest Revenue (36100) Amount Budgeted: - Based on history - Transfer In -General: Fund (39001) Amount Budgeted: 848,406 Transfer In - General Fund for.Debt Service 848,406 TOTAL EXPENDITURE BUDGET - $848,406 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted: 843,406 Bond Principal (47050) 365,000 Interest Expense (47100) 478,406 Banking Charges (42128) Amount Budgeted: 3,500 . Banking Charges L 3,500 Accounting & Auditing (44010) Amount Budgeted: 1,500 State Controller's Report 1,500 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 270 INTERNAL SERVICE FUNDS 271 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 SELF INSURANCE FUND FUND DESCRIPTION: UNL TYPE: =.. ......iai lF1�IC IQ1V't:: -: _5r"li)n8ui nca. This fund was established in accordance with Resolution ##89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. OTHER EXPENDITURES 4081-47200 Insurance Expenditures 115,752 FY 2012-1$ FY 2013-14 FY 2013-14 FY 2014-15 383,105 406,843 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 330,842 391,900 FUND BALANCE RESERVE 25500 Approp Fund Balance 1,253,574 1,164,976 1,164,976 1,000,000 36100 Interest Revenue 5,950 5,000 5,000 5,000 36900 Misc Revenue - - (8,925) - 39001" Transfer in - GenerW Fund 404,309 — 169,791 - 169,791 386,100 TOTAL 1,663, 833 1,339,767 1,330, 842 1,391,900 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 115,752 12,175 (76,001) 13,500 4081-47210 Insurance Deposits 383,105 406,843 406,843 378,400 Total Other Exp. 498,857 419,018 330,842 391,900 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,164,976 920,749 1,000,000 1,000,000 Total Fund Balance Res. 1,164,976 920,749 1,000,000 1,000,000 TOTAL 1,663,833 1,339,767 1,330,842 1,391,900 273 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY 201415 TOTAL RESOURCE BUDGET $1,391,900 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,000,000 Estimated Based on Projections 1,000,000 Interest Revenue (36100) Amount Budgeted: 5,000 Based on history 5,000 Transfer In - General Fund (39001) Amount Budgeted: 386,900 Transfer In 386,900 TOTAL EXPENDITURE BUDGET $391,900 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 13,500 Crime Insurance Renewal 1,500 Property Insurance 12,000 Insurance Deposits (47210) Amount Budgeted: 378,400 Liability Insurance 369,400 Pollution Liability Insurance 9,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 1,000,000 274 t- CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 VEHICLE REPLACEMENT FUND FUND DESCRIPTION: llIUC 7f]hl;:: :. ....... ....pl�i This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. FUND BALANCE RESERVE 25500 Restricted Fund Balance FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 25500 Unrestricted Fund Balance Actual Adjuster{ Projected Proposed ESTIMATED RESOURCES 233,286 147,386 346,586 300,086 25500 Restricted Fund Balance 21,023 14,870 14,870 88,070 255QG _ w. Unrestricted Fund Balance -216,840 ., _ 21$,416 _ 218,416 25$,516. 36100 Investment Revenue 1,576 1,000 1,500 1,000 39001 Transfer in - General Fd - - 200,000 - TOTAL 239,439 234,286 434,786 347,586 OPERATING EXPENSE 4090-42215 Depreciation Expense 6,153 6,200 7,500 7,500 6,153 6,200 7,500 7,500 CAPITAL. OUTLAY 4090-46100 Auto Equipment - 80,700 80,700 40,000 - 80,700 80,700 40,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 14,870 89,370 88,070 120,570 25500 Unrestricted Fund Balance 218,416 58,016 256,516 179,516 Total Fund Balance Res. 233,286 147,386 346,586 300,086 TOTAL 239,439 234,286 434,786 347,586 275 CITY.OF DIAMOND BAR VEHICLE REPLACEMENT FUND FY 2014-15 TOTAL RESOURCE BUDGET $347,586 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: 88,070 Book Value of Equipment 88,070 Unrestricted Fund Balance (25500) Amount Budgeted: 258,516 Estimated Based on Projections 258,516 Interest-Revenuer{36100) _ Amount -Budgeted: - Based on History 1,000 1',000 _4 Transfer In - General Fd (39001) - TOTAL EXPENDITURE BUDGET $47,600 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: 7,500 Annual Depreciation 7,500 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 40,000 Vehicle(s) Purchase 40,000 FUND BALANCE RESERVES - Restricted Fund Balance (25500) Amount Budgeted: 120,570 Year End Book Value of Equipment 120,570 Unrestricted Fund Balance (25500) Amount Budgeted: 179,516 Based on Budget -Unrestricted 179,516 276 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15. EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: FUI U FYP .:Int fna.......:.:�:.:.:., EUNCSIQ;N >Eq iip:Rr'pl cern t This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. - ESTIMATED RESOURCES 36100 Investment Revenue 39001 Transfer in - General Fund 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance TOTAL OPERATING EXPENDITURES 4070-42215 Depreciation - Expense Total Operating Exp FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 418 - 500 500 90,000 370,800 529,050 166,000 375,399 322,326 322,326 293,326 73,183 94,163 94,163 182,913 538,999 787,289 946,039 642,739 20,301 29,000 29,000 29,000 20,301 29,000 29,000 29,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 74,178 420,800 420,800 216,000 46235 Computer Equip -Software 28,030 40,000 20,000 46235 Comp Equip - Software CIO - - - Total Capital Outlay 102,208 460,800 440,800' "216,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 322,326 293,326 293,326 264,326 25500 Unrestricted f=und Balance 94,163 4,163 182,913 162,413 Total Fund Balance Res. 416,489 297,489 476,239 397,739 TOTAL 538,998 787,289 946,039 642,739 277 CITY OF DIAMOND BAR EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $642,739 Interest Revenue (36100) Amount Budgeted: Computer Equip -Hardware (46230) Amount Budgeted: 500 Printer Replacements (6 Units) 6,000 500 12,000 Transfer In - General Fund (39001) Amount Budgeted: Telephone Replacments (5 SAT Phones) 166,000 Transfer In - General Fund (for Computers) 85,000 166,000 90,000 Fund Balance Reserves Amount Budgeted: 476,239 Restricted Fund Balance Reserves 293,326 Unrestricted Fund Balance Reserves 182;913 TOTAL EXPENDITURE BUDGET $245,000 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 29,000 Existing Hardware 29,000 New Hardware (assumed .50 year) CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 216,000 Printer Replacements (6 Units) 6,000 Laptop Replacements (5 Units) 12,000 Copier Repalcment (1 Unit) 18,000 Telephone Replacments (5 SAT Phones) 5,000 Network Replacements (numerious units) 85,000 Server refresh (6 servers) 90,000 Computer Equip -Software (46235). Amount Budgeted: 0 Carryover- Pentamation Upgrade 0 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: - 264,326 Fund Balance Reserves 264,326 Unrestricted Fund Balance (25500) Amount Budgeted: Based on Budget 278 162,413 162,413 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 BUILDING FACILITY & MAINTENANCE FUND FUND DESCRIPTION: FNDTYI?E::= j�iteriial:.Sc:::;: t1N..... This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. OPERATING EXPENSE 4090-42215 Depreciation Expense - - - - CAPITAL OUTLAY 4093-46410 Capital Improvements - - - FUND BALANCE RESERVE 25500 Restricted .Fund Balance - - - 25500 Unrestricted Fund Balance 8,996 18,996 117,596 127,696 Total Fund Balance: Res. 8,996. _ 18,996 117,596 127,696 TOTAL 8,996 18,996 117,596 127,696 279 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 _ Actual Adjusted Projected Adopted w ESTIMATED RESOURCES 25500. Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 8,996 8,996 117,596 36100 Interest Income 11 - 100 100 36760 Solar Incentive Revenue 8,985 10,000 8,500 10,000 39001 Transfer In - General Fund - 100,000 - TOTAL 8,996 18,996 117,596 127,696 OPERATING EXPENSE 4090-42215 Depreciation Expense - - - - CAPITAL OUTLAY 4093-46410 Capital Improvements - - - FUND BALANCE RESERVE 25500 Restricted .Fund Balance - - - 25500 Unrestricted Fund Balance 8,996 18,996 117,596 127,696 Total Fund Balance: Res. 8,996. _ 18,996 117,596 127,696 TOTAL 8,996 18,996 117,596 127,696 279 CITY OF DIAMOND. BAR BUILDING FACILITY & MAINTENANCE FUND FY 2014-15 TOTAL RESOURCE BUDGET $'127,696 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: - Book Value of Equipment - Unrestricted Fund Balance (25500) Amount Budgeted: 117,596 . Estimated Based on Projections 117,596 Interest Income (36100) Amount Budgeted: 100 Estimated_ Based on Projections 100 Solar Incentive Revenue (36760) Solar incentive Revenue from SCI= 10,000 10,000 Transfer In - General Fund - Transfer In - General f=und - TOTAL. EXPENDITURE BUDGET $0 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Annual Depreciation CAPITAL OUTLAY Capital Improvements Capital Improvements - City Hall Amount Budgeted: Amount Budgeted: - FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: - Year End Book Value of Equipment - Unrestricted Fund Balance (25500) Amount Budgeted: 127,696 Based on Budget -Unrestricted 127,696- 280 APPROPRIATIONS LIMIT N 281 q RESOLUTION NO. 2014 - XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2014- 2015 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition .4 in 1979"'Virrd` modified -with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in. said Article; and WHEREAS, Section 7910 of the Government Code provides that.each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2014-2015 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2014-2015 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of Los Angeles County population change over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2014-2015 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $38,109,968 for fiscal year 2014-2015. Section 5.' That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2014-XXXX . PASSED, APPROVED AND ADOPTED.this day of , 2014. Carol Herrera, Mayor 283 I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing .Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2014, by the following.vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar a CITY OF DIAMOND DAR APPROPRIATIONS LIMIT WORK SHEET 2014-2015 California Per Capita Income -0.23% % Change over Prior Year Population Change 0.78% % Change over Prior Year (County) Per Capita converted to a Ratio 0.9977 Popuiation converted to a._Ratiio _ 1.00784 - - - Calculation of Growth Factor 1.0055 (Growth Factor = Per Capita Ratio x Population Ratio) 2013-2014 Appropriations Limit 37,902,186 2014-2015 Appropriations Limit_ $38,109,968 -- (New. Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) 285- Agenda # —8. 1 (b r eting Date,- May 20, 2014 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: Resolution No. 2014 -XXX Gann Appropriation Limit for FY20�4-2015 using the growth factor of change in the County population over the prior year and the change in the California per capita income over the prior year as the annual adjustment growth factor. V ; X0141 & I OVA I a 0 1 OWN I Eel 011 KINN'", &K Since the City's 2014-2015 appropriations subject to the Gann Limit falls well below $38,109,968 there is no financial impact. Per City Policy, the Finance Department presents the Appropriation Limit for the City Council's review and approval, Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit. This appropriations limit will place a ceiling on the City's total amount of tax revenues and the total amount of appropriations. Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year. zo Based on the growth factor of City population change over the prior year and the change in the California per capita income over the prior year. Based on the growth factor of change in the City's non residential new constructior valuation and the change in the County or City population. The recommended factor to compute the appropriation limit is the growth factor of change in the County population change over the prior year and the change in the California per capita income over the prior year. By using this factor the City will have an appropriation limit of $38,109,968 for Fiscal Year 2014�2015, I M -9kTTffj Attachments, - Resolution Appropriation Limit Worksheets for fiscal year 2014-2015 WHEREAS, Article X111 B of the Constitution of the State of California (enacted with the passage of Proposition 4, in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year, and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2014-2015 for the City of Diamond Bar. Il' i 191"Iming Section 1. That it is hereby found and determined that the documentation used in tj determination of the appropriations limit for the City of Diamond Bar for fiscal year 2014-2015 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City, Section 3. That the factor selected is the growth factor of Los Angeles County population 1111 11!111111ill Iffill ill I I I Dip I 'a go I R T14 FaTTOF, Wj-- M, I ME M, -111111111111 1 1MOT111111111, 11 jillic Jill ill 1111111 a , 0 RASSED, APPROVED AND ADOPTED this day of 1 2 0 1 li Carol Herrera, Mayor 1, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoire � I 17r Rit ITIVITEM City of Diamond Bar held on the day of 2014, by the following vote: AYES: COUNCIL MEMBERS: 1 F*11 111 =■ F-ITOM"T Mk 1 Tommye Cribbins, City Clerk City of Diamond Bar MIEMMMe"INNIMMMEM, F�A U.":211012a California Per Capita Income % Change over Prior Year Population Change % Change over Prior Year (City) Per Capita converted to a Ratio MZMFT. ^�.� • Calculation of Growth Factor (Growth Factor = Per Capita Ratio x Population Ratio) 2013-2014 Appropriations Limit GESIO111� ii ! I III D111,11,111111111 11111 11 -0.23% 0.48% 0.9977 1.0048 1.0025 37,902,186 $37,996,523 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) APPROPRIATIONS LIMIT WORK SHEET 2014-2015 California Per Capita Income -0.23% % Change over Prior Year Population Change 0.78% % Change over Prior Year (County) IlWapita converted to a Ratio 0,997ii Opulatioonverted to a Ratio 1.0078 Calculation of Growth Factor 1.0055 (Growth Factor = Per Capita Ratio x Population Ratio) 01013-2014 Appropriations Limit 37,902,189 2014-2015 Appropriations Limit (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) 9 H �1, � % Change Non Residential New Construction (City) Population Change % Change over Prior Year (City) [OFFEW, 10.3 115 111 11�101 11111 ill iiiii K$rfE,1Vj1Ip�* �• -M3% 0.48% 0.9917 1.0048 0.9965 37,902,186 $37,768,018 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) % Change Non Residential New Construction (City) Population Change % Change over Prior Year (County) Nonresidential converted to a Ratio Calculation of Growth Factor 13=1 0 64 . - - - O"Pi 0.83% 0.78% 0.9917 1.0078 0.9994 37,902, 186 $37,880,781 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY O F DIAMOND ANNUAL APPROPRIATIONS EXHIBIT , 2014-2015 1989-90 Base Year 9,862,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192. 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Case 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562. 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted. Base (revision) 25,886,770 2005-06 Adjusted Base (revision) 27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,.379,173 2.008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 2012-13 Adjusted Base 35,809,031 2013-14 Adjusted Base 37,902,186 2014-15 Adjusted Base 36,109,968 TO: Honorable Mayor and Members of the City Council Agenda 4 —8. 1 (b) Meeting Date: May 20, 2014 � = =16, R 11 M i "G I VIA: James DeStefano, City e Mn� TITLE: ADOPT RESOLUTION 2014-X APPROVING THE FY 14-1 INVESTMENT POLICY. RECOMMENDATION: Approve. Submitted for Council's review and approval is the FY 2014-2015 Investment Policy and accompanying resolution. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City will invest funds and the reporting requirements. W I I i I I mo a I I a I I r -M I'm vup; &11411 The Investment Policy also requires all broker/dealers to complete a questionnaire and provide information on their portfolios and investment policies. Although the City continues to invest a large portion of its funds in the State Treasurer's Local Agency Investment Fund, the investment portfolio has seen much more diversification into federal agency securities and FDIC insured certificates of deposit during the last fiscal year. As rates at LAIF continue to decline, much more diversification in the portfolio will be seen during FY 2014-15, All existing investments are in compliance with the City's Investment Policy. The investment goals and practices of LAIF are in concurrence with the City's investment goals and objectives, and attached (investment Policy - Appendix C) is a description of the LAIF program contained on the State Treasurer's website. Prepared by: Dianna Honeywell Finance Director Attachments: 1. Resolution 2014 -XX 2. Investment Policy. 12496401XIJ 06@22 Nil A RESOLUTION! OF THE CITY COUNCIL OF THE Cl J O� �F DIAMOND BAROOA , COUNTY F LS NGELES, STAT— OF CALIFORNIA, ADOPTING THE STATEMENT INVESTMENT `1 I'll III • ir 1111�1111111ii iiii� 11 • •.rarly," MF31111111�.! 1� iiiiii�ii EMS WHEREAS, the Investment Policy is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar that the attached Statement of Investment Policy (Exhibit A) be adopted as presented here:in. Carol Herrera, Mayor 1, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2014 -XX was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 20th day of May, 2014, by the following vote, to wit: 64 Is] �E�I� olililL [$I I NiTA I a & I F.Al This Statement is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and t•o_ the policies for maximizing the efficiency of the City's cash management system, The ultimate goal is to enhance the economic status of th't City while protecting its accumulated cash. It is the pol�icy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. Mll The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53601 , et. seq. Safety,, Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. The City will operate only in those investments that are considered very safe. A. Credit Risk is the risk of loss due to the failure: of the security issuer or backer, Credit risk will be mitigated by: Limiting investments to the safest types of securities; Pre -qualifying the broker-deallers with which the City will do busi�ness. This will be done via a review of experience and qualifications, and the response on a questionnaire (Appendix A) submitted by the prospective institution. In addition broker-dealers should be primary, registered investment securities dealers; Diversifying the investment portfolio in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. B. Interest Rate Risk is the risk that the market value of portfolio securities will fall due to a change in general interest rates. Interest rate risk will be mitigated by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to their maturation to meet specific operational needs. Operating funds will be invested primarily in shorter term securities. 2. Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets. 1 Yield. Yield is the potential dollar earnings an investment can provide and sometimes is described as the rate of return. The primary objective of the investment policy of the City of Diamond Bar is SAFETY. Investments shall be undertaken to ensure the preservation of capital in the overall portfolio. The investment portfolio shall be designed with the objective of attai'ning a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and cash flow characteristics of the portfolio, Return on investment is of least importance compared to the safety and liquidity objectives described above. Investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity unless one of the following conditions exists, 1) a declining credit security could: be sold early to minimize loss of principal; 2) a security swap, would improve the quality of yield in the portfolio; or 3,) liquidity needs of the portfolio require that a security be sold. As a General Law city, Diamond Bar operates its accumulated idle cash investments under the prudent man rule. This insur- - - ercise of that degree of judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived." (CC #2261) This affords the City a broad spectrum of investment opportunities, so long as the investment is deemed prudent and is allowable under current law of the State of California and the regulations of the City of Diamond B,r. The City of Diamond Bar strives to maintain the level of investment of all funds as near 100% as possible, through daily and projected cash flow determinations. Cash management and investment transactions are the responsibility of the Treasurer but are administered by the Finance Director under the authority of the Treasurer. 1. 1' -• States treasury bills, bonds, notes or any other obligations or securitie-- i issued by the U:nited States treasury or any other obligation guaranteed as tt principal and i;nterest by the United States. Federal agency or United States government-sponsored enterprise obligations, participations or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies o,r United States government- sponsored enterprises. 0 3. Local Agency Investment Fund (state pooi) — Demand Deposits. A morc descriptive defon of LAW is attached as Appendix B Certificates of Deposit (or Time Deposits), placed with commercial banks and/of savings banks. RENTINTAITIT-IMP1190j. mo- ff 1"R 314 1 W WBOT STOM 11. Money Market Funds comprised of investments rated in the highest category by Moody's Investors Services Inc. or by Standard & Poor's Corporation. A more detailed description of each of the City's investment instruments is attached in Appendix C. Prohibited investments include securities not listed above(unless authorized pursuant to section 53601), as wel�l as inverse floaters, range notes, interest only strips derived from a pool of mortgages (Collateralized Mortgage Obligations), and any security that could result in zero interest accrual if held to maturity, as specified in Section 53601.6. (Zero interest accrual means the security has the potential to realize zero interest depending upon the structure of the security. Zero coupon bonds and similar investments that start at a level below the face value are legal because their value does increase.) Government and agency paper are the highest guality investments available in terms of safety and liquidity. Certificates of deposit collateralized. Only commercial paper, with ratings, is authorized for purchase. I I I Ile] ION I tZEW Mso or.1-ZIOR tnd savings accounts must be insured or A-1 Moody's and P-1 Standard & Poor's Effective January 1, 1989 the Government Code, Section 53601 states. .."no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement authorized by this section, which at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved no less than three months prior to the investment." Therefore longer-term investments (over one year) are limited to maturities of five yea or less unless specifically approved by the City Council. i Diamond Bar attempts to obtain the highest yield possible when selecting investment provided that the criteria for safety and liquidity are met. Ordinarily, through a positi yield curve, (i.e., longer term investment rates are higher than those of shorter ter maturities), the City attempts to ladder its maturities to meet anticipated cash needs such a way 'that longer term investments carry a higher rate than is aval,lable in t; - extremely short term market of 30 days or less. I The City is authorized to invest in, the Local Agency Investment Fund based upon periodic reviews of the book to market value of the investment pool and an annual review of the goals and strategies of the investment board. If there are changes in the management of the Local Agency Investment Fund, and there is a conflict with the City's investment goals, the City may elect to discontinue investment in LAIF, It should be noted that, per LAI F's investment policy, no more than 10% of its portfolio may be invested in Reverse Repurchase Agreements. Since these types of investments are extremely sophisticated, the City of Diamond Bar chooses not to individually invest in these types of securities but will participate in LAIF's investment pool as long as the percentage of the portfolio remains at 10% or less. The City operates its investment pool with many State and self-imposed constraints. Ii! 10 :11, �i I 16 1 1 i I I I PI i I I R ii I I I ;IIIIIIII The City of Diamond Bar will adopt the operational practice of having all purchased securities delivered, versus payment to a safekeeping account at the City's depository bank. It is recognized this will be to a third it independent custodian under contractual agreement made with the Security Services Division of the chosen bank. Investment transactions will be authorized by the City Treasurer and executed by either the Finance Director or the Deputy City Manager. The transactions will be verified via monthly reconciliations by the Senior, Accountant. A monthly report of investments wi 11 be provided to the City Manager. The require'i elements of this report are as follows'. E a ) Type of investment b) Institution c) Date of Maturity d) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g) Rate of interest h) Statement that there are sufficient funds to meet the next six months' obligations The basic premise underlying the City of Diamond Bar's investment philosophy is ti insure that money is always available when needed. Attachments. Appendix A - Broker Dealer Questionnaire Appendix B - Description of Investments Appendix C. - Local Agency Investment Fund Description H I I E M, 3 From M M, 3. Telephone: ( 4. Broker's Representative to the City (attach resume): Name: WO Telephone: ( 5. Manager/Partner-in-Charge (attach resume): Name: Title: Telephone: ,(___,,__,,,) 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Title: I IMMIMP MM 8. Is your firm a primary dealer in United States Government Securities? M t. List the total volume of United States Government and Agency Securities for the last calendar year. IM1111111M� 4 Treasury Bills Treasury Notes/Bonds BA's (domestic) BA's (foreign) Commercial Paper Agencies (specify): CMO's Bank CD's Repos Reverse Repos Other (specify): 11. References --Please identify your most directly comparable public sector clients in our geographical area. Entity Contact Telephone Client Since 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain: 14. If so, explain. 0�6_sl a 0 - VA IXFM��� 16. How many and what percentage of your transactions failed Last month? Last year? 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program if not, explain. 19. What portfolio information, if any, do you require from your clients? 2 0. What reports, transactions, confirmations and paper trail will the City receive? MFAEZ= I MRZI F, •-! a Samples of research reports and/or publications that yourfirm regularly provides to clients. I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strateg,ies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. 9 MM MR WTOOrWAH WO, Tom U.S. Treasury Issues are direct obligations of the United States Government. The- issues are called bills, notes and bonds. The maturity range of new issues is from �It T fays (T -Bills) to 30 years (T' -Bonds). These are highly liquid and are considered t1i ;zafest investment security. Federal Agency Securities are issued by direct U.S. Government agencies or quasi- ,&-overnment agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. Examples of these securities are Federal Home Loan Bank (FHLB) notes, Federal National Mortgage Associations (FNMA) notes, Federal Farm Credit Bank (FFCB) notes, Small Business Administration (SBA) notes, Government National Bank (GNMA) notes, and Federal Home Loan Mortgage Credit (FHLMC) notes. •I! I! IRITINITIF SIRWIR 11111 1 111 1 •IT., Is FAM-ne 5 "I'm r 6=0 a i n* Local Agency Investment Fund (LAIF) is a special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investmen.'j period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum of $40 million for any agency. It offers high liquidity because deposits can, be converted to cash in twenty-four hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direc) depoo the agency's LAW account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one percent of the earnings. Certificates of Deposit are investments for inactive funds issued by banks, savings and loans and credit unions. Investments of $250,000 are insured respectively by Federal Deposit Insurance Corporation (FDIC), Federal Savings and Loan Insurance Corporation (FSLIC) and the National Credit Union Share Insurance Fund (NCUSIF). Certificates of Deposit can be issued from 14 days to several years in maturity allowing the City of Diamond Bar's investment of funds to be matched to cash flow needs. For deposits exceeding $250,000 the financial institution is required to collateralize with 110% government securities collateral. City of Diamond Bar does not accept 150% Collateral (First Trust Deeds) or 105% Letters of Credit (L.C.). Section 53635.2 of, the Government Code prohibits investments in certificates of deposits of state or federal credit unions if any member of the city's governing or managing officers (Council, City manager, Fiscal officers) serves on the credit union board or key committee positions, Itegotiable Certificates of Deposit are unsecured obligations of the financin, :nstitution. These securities are generally issued in bearer form and pay interest maturity. Although negotiable, a strong secondary market exists only in the NCD's issu ty the largest United States banks. Examples of large banks include Bank of Americj Citibank, Chase Manhattan, Manufacturers Hanover, etc. These ITS] generally trade with minimum amounts of $1 million per trade with the average trade the secondary market of $5 million, i Investment in Negotiable Certificates of Deposit is limited to 30% of the investme portfolio per Government Code Section 53601 `1 Bankers Acceptances are short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time draft$ drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise, By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high grade negotiable instrument. Acceptances are purchased in various denominations for 30 to 180 days but no longer than 1,80 days. The interest is calculated on a 360 day discount basis similar to Treasury Bills. Investment in Banker's Acceptances is limited to 40% of the investment portfolio per Government Code Section 53601. Commercial Paper is a short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments may be purchased at a discount to par value or interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation (GM�AC), Shearson American Express, Bank of America, Wel�ls Fargo B. etc. Local agencies are permitted by state law to invest in commercial paper of "prime" :tuality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc. or Standard & Poors Corporation, Purchases of eligible commercial paper may not exceed 270 days maturity nor exceed twenty five percent of the local agency's total investments. Investment in Commercial Paper is limited to 25% of the total investment portfolio and 10% of the issuing corporation per Government Code Section 53601. triediu,m Term Corporate Notes are unsecured promissory notes issued by corporation organized and operating in the United States. These are negotiab instruments and are tradedin the secondary market. Medium Term Notes (MTN) can defined as extended maturity commercial paper. Corporations use these MTN's to rai capital. Examples of MTN issuers are General Electric, GMAC, Citibank, Wells Far Bank, etc. Investment in Medium Term Corporate Notes is limited to 30% of t investment portfolio per Government Code 53601. Notes must be rated "A" or better. I Passbook Savings Account is a certificate of deposit issued in any amount for a n q,pecified amount of time. Interest rate is much lower than CD's but the savings accoui- I J1 allows flexibility. Funds can be deposited and withdrawn according to daily needs. Mutual Funds are referred to in the Government Code, Section 53601, K, as "shares of beneficial interest issued by diversified management, companies". The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, 11 State of California and City (within California) debt obligations, Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements, Financial Futures and Financial Options and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category, which are applicable to the local agency also, apply to the Mutual Fund. Additional limitations apply to such management companies or their investment advisors. 111 1111 1 111 1, 111 � 1111111111 111111 1 111 111111 11111111 jiiji�lp HIS! I MONUA71IRVATIOT311110 W-111 1111 1 1 111 1!! R , Investments in mutual funds sh:al,l not exceed fifteen percent of the local agency's investment portfolio. Active Deposits are demand or checking accounts which receive revenues and pay disbursements. Money Market Funds are comprised of short term government securities, cerfificatEE of deposit and highly rated commercial paper. Average length of maturity is twenty to fil !Vays. Money Market Funds are 100% liquid at any time, Repurchase Agreements and Reverse Repurchase Agreements are short term investment transactions. Banks buy temporarily idle funds from a customer by selling him U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date, Repurchase agreements are typically one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal Funds and the maturity of the REPO. Some banks will execute repurchase agreements for a minimum of $100,000, but most banks have a minimum of $500,000. A reverse -repurchase agreement (reverse -repo) is exactly what the name implies, Financial Futures and Financial Options are forward contracts for securities. The government code states that a local agency may incur future contracts/options in any of the investment securities enumerated in Section 53601 A -N. Due to the volatility of trading in financial futures the City of Diamond Bar does NOT invest in financial futures of financial options. Derivative Products are structured product the flow of principal and or interest to the no fast I pents are received, how much princip can move. aym which limits, through imbedded options, holder. This limitation could be on how is returned or how high or low a coupon Derivative is also a broad term referring to any security which derives its value fro another underlying asset. i 12 A 0742 • Local Agency Investment Fung' Program Description i The Local Agency Investment Fund (LAIF) is a voluntary program created by statute in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer Bill Lockyer's administration. The enabling legislation for the LAW is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to the taxpayer. This in-house management team is com�prised of civil servants who have each worked for the State Treasurer's Office for an average of 20 years. The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF, The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative, Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the appointing authority. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased or. a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prude, management prevails. These policies are formulated by investment staff and reviewe by both the PMIB and the LIAB on an annual basis. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an ouse audit process involving three separate divisions. 13 During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. The Section states that "right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi' -governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2,540 participants and $21.1 billion at the end of April 201�4. State Treasurer's Office Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916)653-3001 14 Agenda # 8.1 (d) Meeting Date: May 20, 2014 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man, g NP TITLE: Resolution No. 2014 -XX, Estas lishing a Compensation Plan Incorporating Salary Ranges and Fringe Benefits for All Classifications of Employment and Establishing a Monthly Technology Stipend Effective July 1, 2014, an: -i' Amending Resolution 20114-12 W ff iwe-Mi-5 1�0, I�c Adopt. FINANCIAL IMPACT: The financial impact of this action is $148,741 to the General Fund which has been incorporated into the Fiscal Year 2014-2015 Budget. This includes a 2.0% cost of living adjustment (COLA) and an increase to the Benefit Allotment of $50.00 per month. Also, included is the establishment of a $100 monthly technology stipend for Executive Management, Exempt Management and one Information Systems position and a $50 monthly technology stipend for up to five full-time positions that are assigned emergency response responsibi'lities as designated by the City Manager. BACSC GROUNDMISCUSSION: Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes all employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost of Living Adjustment (COLA) for employees based on the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties, This year's CPI for the established period, is .99%. As presented in the budget, the recommendation is a 2.0% COLA for employees in addition to a $50 per month increase to the Benefit Allotment. With the monthly Benefit Allotment increase, Full-time non-exempt staff will receive $1,120 and full-time exempt staff and City Council Members will receive $1,150 to be used towards health benefits. Executive Management, Exempt Management and one information Systems position are often responding to operational questions or conducting City business when they are not in the office and the equipment that they utilize to conduct City business off-site is their own. Some examples of the type of equipment that staff may own and operate in order to conduct City business are smart phones, tablets, personal computers, laptops and/or printers as well as internet and phone service. Additionally, they are required to respond in case of an emergency as well as communicate with and mobilize their teams, if necessary. It is recommended that they receive a monthly stipend of $100 as a reimbursement for thi; purchase and maintenance of personal smart phones, tablets, laptops, pri�nters, and/or rne/internet service in order to conduct City business off-site and to respond in emergency situations. Additionally, there are designated key full-time staff that are required to respond in emergency situations. It is recommended that the City Manager have the authority N designate up to five full-time positions to receive a $50 technology stipend on a monthly basis. The impact to the General Fund is $148,741 Although the budget impact of this recommendation totals approximately $1162,281 lit is offset through use of $13,540 in Special Futds. P7 R B Y" A I V my Hag Human 'Resources Manager &a1rVA'_a_) (,' 1'iux'.L'J" Dianna Honeywell Finance Director Attachment- Resolution 2014 -XX Establishing Salary Ranges and Fringe Benefits A RESO�wl,TIOR OF TME CITT CU1144,131L OF TAE CITT OF DIAITIORD BAR, AMENDING RESOLUTION 2014-12 ESTABLISHING SALARY GRADES AND FRINGE BENEFITS FOR ALL CLASSES OF EMPLOYMENT EFFECTIVE JULY 1, 2014 WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for Fiscal Year 2014-2015, and WHEREAS, the City CouIncil of the City of Diamond Bar amends Resolution 2014-12, to include a 2.0% cost of living adjustment for all classes of employment and in compliance with minimum wagil requirements; and WHEREAS, the City Council of the City of Diamond Bar includes an increase of $50i to the benefit allotment for full-time and part-time benefited emiployees, and City Council Members; and WHEREAS, the City Council of the City of Diamond Bar includes a monthly technology stipend in the amount of $100 for Executive Management, Exempt Management and one Information Systems position, and a $50 monthly technology stipend for up to five full-time positions with designated emergency response responsibilities as determined by the City Manager. RO'TTT, TMEREFORE BE IT RESOLTED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2014-12 as cited above. rg WITKAIRTWIM, Carol Herrera, Mayor 1, TOMMYE A, CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of May 2014, by the following vote: F.11 0.16111 F.11 10 11�4 1001 IN] a N 9 a w UT90911 Tommye A. Cribbins, City Clerk City of Diamond Bar Agenda 4 8.2 Meeting Date., MaE 20, 2014 CITY COUNCIL TO: Honorable Mayor and Members of t e City Council VIA: James DeStefano, City Man .Apr TITLE: APPROVAL OF THE MULTI-YEACAPITAL TAL IMPROVEMENT PROGRAM NAT @V Approve. For the first time since incorporation, a five year Capital Improvement Plan (CIP) was developed and presented to Council during the FY 2012-13 budget presentation. City staff continues to search for ways to strategize the use of the City's resources while ensuring Diamond Bar's public infrastructure remains in good condition in the years to come. At this time, staff is presenting an update to the multi-year CIP. Covering the period through FY 18- 19, this important planning document establishes a longer term look at the City's capital projects, identifying potential improvements and funding sources well in advance which allows for enhanced budgeting effectiveness. While the CIP for the next fiscal year (FY 14-15) will continue to be incorporated in the Council -adopted budget, the remaining years of the plan (FY 15-16 through FY 18-19) serve only as conceptual plans for discussion and are subject to changes based on Council direction or economic conditions. Each year, upon presentation of the municipal budget to the Council, an updated 5 -year version of the Multi -Year CIP will be discussed for adoption. In an effort to better safeguard the City's resources, staff recommends the Council approve the Multi - Year CIP document as submitted this evening. Prepared by: Dianna L. Honeywell, Finance Di6for Attachment: Multi -Year Capital Improvement Plan ma FT 14-15 through FY 18. Project Description 14-15 15-16 16-17 17-18 18-19 Total Capital Improvement Project Type 3,660,667 - 5,500000 1.200,424 853.290 Street Maintenance Projects 3,838,832 1,560,790 1,800,000 1,100,000 1,250,000 9,549,622 Traffic Management/Safety Projects 584,000 2,410,000 430,000 30,000 50,000 3,504,000 Transportation Infrastructure Projects 1,909,514 5,051,332 10,502,668 - - 17,463,514 Miscellaneous PW Improvements 2,778,536 2,002,000 1,010,000 1,040,000 1,090,000 7,920,536 Park and R,ec. Improvements, 832,742 1,709,276 650,000 850.000 2,480"000 5,937,01.8 Total 9,943,624 12,733,398 14,392,668 2,435,000 4,870,000 44,374,690 I Project Description 1445 15-16 18-17 17~18 18-19 Total � Expenditures By Fund CD88Fundo CO| Gas Tax Fund General Fund Hauler Fees MS|P Land & Water Conservation Grant Measure Local Return Fd Metro Call for Projects Building Improvement Fund Park Development Fund Prop ASale Prop Prop Prop ASafe Parks S13 821 - Bike &Pedestrian Paths RecTna||s Grant Habitat Conservation Grant Rule 20A MAP -21 Traffic Mitigation TOA AB276N Total 224.295 230.000 135,000 05.000 85,000 759,295 1.883.333 3,660,667 - 5,500000 1.200,424 853.290 1.065.000 850.000 770.800 4,747'714 718.239 220.088 290.080 - ' 1,228.239 218.017 122.500 125.000 127.500 130.000 723.017 400.000 - 400,008 31,565 91.497 123.062 1.468.391 815.000 710.000 022.500 850.000 4,056,8$1 450.000 2.014.600 1.229.334 ' 3'694.080 - - 85.000 65'000 114.235 1.211.200 600.000 285.000 2.415.000 4.605.435 837.500 150.000 - - 1'007,500 230.000 889.000 408.000 210.000 210.000 1'739,000 1.023.080 780.000 400.000 210.000 480,000 2.873.990 102.027 - - 162^027 125^968 - - 125.968 153.915 ' - 153,915 114.030 156.579 - 271.209 ' 1.078.000 - 1'$78,000 2,482,698 2,603.333 5.208.887 10,302,698 188,730 - 100.800 208.730 35.000 33.800 85.030 35.000 140,000 89000 50,000 30,000 30080 50000 249,000 Transfer of (113). (111) {310) (Doi) Hauler Transfer of Gas lax (PrP Measure.R Local (1.21.) Prop A (113) Feesfrom Prop C Funds cit -ii- n- e- r- Tial R -i -t 471 Return Hauler Fees Excfianae Prop C Area 1B from Zone 7 01414 " Residential and Collector Street Rehah.-Area 2 1,749,882 609,398 703,271 95,844 280,000 61,369 23914 Zone 1 Anenal Overlay 225,300 6€+07 " Design of Star Dust and Longview Park South Improvements 25514 ` 210 fi25 14,675 24414 Morning Canyon Reconstruction (DB Blvd to Storiepine) 263,650 263,650 Design of Trail Improvements at Pantera Park Pending CDC ADA Improvements to 80' of Walkway and both Bridges @ Sycamore Cyn Park Residential and Collector Street Rehi Area 3 1,600,000 336,376 611,120 122,173 530,331 _. TOTAL 3,838,032 1,21 1,314,391 215,017 810,331 210,625 61,369 14,675 Pruiect f# Project Description Total Budget Prop A Prop C Measure. R AB2766 Traffic Management/Safety Projects 22313 Neighborhood Traffic Management Program 34,000 34,000 25613 TS - Battery Backup Systems 150,.000 150,000 24914 Traffic Signal infrastructure Upgrades 400 000 230,000 70,000 45,000 55,000 TOTAL 584,000 230,000 220,000 45,000 89,000 _. _.. _....(114) Project Al Project Description Total Budget MAP 21 MTA Grants Transportation Infrastructure improvements 23313 Lemon Ave Interchange Project - ROW 1,909,514 1,459,514 450,000 TOTAL 1,909,514 1,459,514 450,000 26713 Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design (Cold Springs, Cleghom, Flap Jack, Rancheria, Copley) 22813 Grand Avenue Enhancement 60154413 Area 2 Sidewalk ADA Improvements 25614 Median Modification (DB BlvdfKlowa Crest) 25015 Peterson Park Parking Lot Improvments add Flatwork Replacement 26215 Reagan Park Parking Lot Improvements 26315 DBBJBCR intersection Enhancements (TS, Xwslks,. Curb Ramps) TOTAL 25213 ° Design of Grandview Trail 25214 Construction of Grandview Trail 25314 Construction of Grandview Trail Link 25414 Design of Heritage Park & Community Center Improvements 6€+07 " Design of Star Dust and Longview Park South Improvements 25514 ` Construction of Steep Canyon Trail Connector to Canyon Loop 25312 Add Trees, Irrigation and Solar Irrigation Controllers to Dog Park 25315 Design of Trail Improvements at Pantera Park Pending CDC ADA Improvements to 80' of Walkway and both Bridges @ Sycamore Cyn Park 25215 Swing Set at Longview Park North 25415 Fencing Replacement- Peterson Park Skate Park 25515 Play Surface Replacement - Maplehill Park 25615 Play Surface Replacement- Pantera Park 25715 Play Surface Replacement- Reagan Park 832.,742 - 43,970 TOTAL ('114) (119) 1114) Prop General Imps 1ao,00a 100,000 1,732,741 446,420 699,220 125,968 333;964 127,169 195,755 195,795 41,000 41,000 329,000 329,000 100,000 100,000 2@0,000 91,270 188,730 2,778,536 100,000 195,795 578,690 699,220 125,968 $33,964 127,169 429,000 1.88,730 Water Habitat Prop A Safe Conserv Conserv Recreation General Total Budget GF Reserves Quimbv Park Dev Fund Parks Grant Grant. CDBG Trails Grant Fund. 6,565 - 6,565 226,262 64,235 162,027 09,630 89,630 50,000 50,000 11,000 11,000 172,285 18,370 153,915 25,000 25,000 50,000 25,000 25,000 17,500 17,500 43,000 43,000 33,500 33,500 32,000 32,000 36,000 36,000 405000 40,000 832.,742 - 43,970 - 114,235 162,027 31,565 114,630 28,500 153,915 164,500 Expenditures by Fund Funding Source Totals 061 General Fund Reserves 001 General Fund (Current Operating) 001 Hauler Fees (From GF Reserves) 001 Sale of Prop A Funds 116 Measure R - Local Return Fd 111 Gas Tax Fund 112 Prop A 113 Prop C 114 MAP -21 116 Traffic Mitigation 119 SB 821 Fund - Bike and Pedestrian Paths (TDA) 121 Waste Hauler Fund 122 Quimby 123 Prop A Safe Parks 124 Park Development Fund 125 CDBG Funds 120 - MTA Grants 250 Habitat Conservation Grant 256 Land & Water Conservation Grant 250 Recreation Trails Grant 118 AE2766 CITY OF DIAMOND 472,371) 184,500 61,369 937,506 1,459, 391 1,209,424 236,060 1,023,990 2,492,698 188,730 125,868 218,017 152,027 114,235 224,295 450,000 114,630 31,565 153,815 89,no-o 9,943,624 CIP Project Type Totals Street Improvements Traffic Control Improvements Transportation Infrastructure Improvements Miscellaneous Improvements Park. and Rec. Improvements TOTAL 3,838,832 584,090 1,909,514 2,778,536 832,742 9,943,624 Project Description Total Cost Gas Tax Hauler Fees Measure R Prop C Sale of Prop A Street Maintenance Projects 80,000 80,000 Median Modification (Diamond Bar Blvd./Maple Hill) 109,000 109,000 Underground Dist. (Rule 20A**) 1,078,000 1,078,1300 Residential and Collector Street Rehab Area 4 1,060,790 423,290 122,500 515,000 Zone 2 Arterial Overlay 200,000 200,000 Pathfinder Road Rehab (West City Limit/Peaceful Hills) 300,000 150,000 150,000 TOTAL 1,560,790 573,290 122,500 515,000 200,000 150,000 Project Description Total Cost AB2766 Prop C MTA Grant Prop A Traffic Management/Safety Projects Traffic Signal Infrastructure Upgrades 400,000 200,000 200,000 NTMP 50,000 50,000 Adaptive Traffic Control System 1,760,000 180,000 1,400,000 180,000 Battery Back -Up Sustem 200,000 200,000 TOTAL 2,410,000 50,000 580,000 1,400,000 380,000 Project Description Total Cost Cot SAFETEA-LU MTA Grant Transportation Infrastructure Improvements Lemon Ave. Interchange Project - Construction 5,051,332 1,833,333 2,603,333 614,666 (6 of 18 month construction period) TOTAL 5,051,332 1,833,333 2,603,333 614,666 General Fund Project Dew ipitf- Total Cost CDBG TDA Gas Tax Rule, 20A Prop A Reserves Measure R Miscellaneous PW Improvements CDBG Curb Ramp and Sidewalk Improvements 115.000 80,000 35,000 Groundwater/Drainage Improvements 200,000 200,000 Sewer Pump Stations Assessment Study 80,000 80,000 Median Modification (Diamond Bar Blvd./Maple Hill) 109,000 109,000 Underground Dist. (Rule 20A**) 1,078,000 1,078,1300 DBBIGSD Intersection Enhancement 420,000 200,000 120,000 100,000 TOTAL 2,002,000 80,000 35,000 280,000 1,078,000 309,000 120,000 100,000 General Recreation Land & Water Habitat Consery Fund Project Description Total Cost Park Dev Fund CDBG Trails Grant Consery Grant Grant Reserves Parks and Rec Improvements Construct Improvements at Star Dust Park Construct Heritage Park & Community Center Improvements Construct Longview Park South Improvements Construct Pantera Park Trail Improvements Design & Construction of Slope Creep Repairs at DBC Play Surface Replacement - Starshine Park TOTAL 300,000 150,000 150,000 700,000 700,000 - 300,000 300,000 248,076 91,497 156,579 100,000 100,000 61,200 61,200 1,709,276 1,211,200 150,000 91,497 156,579 100,000 rO FY 15-16 Expenditures by Fund CIP Project Type Totals CABG Funds 230,000 Street Maintenance Projects 1,560,790 col 1,833,333 Traffic Management/Safety Projects 2,410,000 Gas Tax Fund 853,290 Transportation Infrastructure Projects 5,051,332 General Fund 220,000 Miscellaneous PW Improvements 2,002,000 Hauler Fees 122,500 Park and Rec. Improvements 1,709,276 HS I P - 12,733, 398 Habitat Conservation Grant 156,579 Land & Water conservation Grant 91,497 Measure R - Local Return Fd 615,000 Metro Call for Projects 2,014,666 MTA Local Funds - Park Development Fund 1,211,200 Prop A Sale 150,000 Prop C 780,000 Prop A 689,000 Prop 84 Nature Education Facilities Program Grant - Quimby Funds Rec Trails Grant Rivers & Mtns Conservancy - Rule 20A 1,078,000 SAFETEA-LU 2,603,333 STPL - TDA 35,000 AB2766 50,000 12,733,398 Pro"ect Description Total Cost Gas Tax Hauler Fees Measure R Prop C Street Maintenance Projects Residential & Collector Road Maintenance -Area 5 1,600,000 865,000 125,000 610,000 Zone 3 Arterial Overlay 200,000 - - - 200,000 TOTAL 1,800,000 865,000 125,000 610,000 200,000 Pres ect Description total Cost AB2766 Prop C Prop A Traffic Management/Safety Projects Traffic Signal Infrastructure Upgrades 400,000 200,000 200,000 NTMP 30,000 30,000 TOTAL 430,000 30,000 200,000 200,000 Prcr ect Description Total Cost COI SAFETEA-LU MTA Grant HSIP Transportation Infrastructure Improvements Lemon Avenue Interchange Project -Construction 10,502,668 3,666,667 5,206,667 1,2295334 400,000 (12 of 18 month construction period) TOTAL 10,502,66B 3,666,667 5,206,667 1,229,334 400,000 Miscellaneous PW Improvements CDBG Curb Ramp Sidewalk improvements Groundwater/Drainage Improvements Pump Station Upgrades GSD/Lemon Intersection Enhancements TOTAL 120,000 85,000 35,000 200,000 200,000 270,000 100,000 170,000 420,000 200,000 120,000 100,000 1,010,000 85,000 200,000 35,000 200,000 100,000 290,000 100,000 Project Description Total Cost Park Dev Fund CDB Parks and Pec Improvements Install New Playground Equip & Surf. at Paul C Grow Pk Trail Info Signs & Descriptions at Trail Heads/Junctions Install New Playground Equip & Surf, at Peterson Park TOTAL 300,000.00 250,000.00 50,000.00 50,000.00 50,000.00 300,000.00 300,000.00 - 650,000.00 600,000.00 50,000,00 1,80(),000 430,000 10,502,668 1,010,000 650,000 14,392,668 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 16-17 Expenditures by Fund CIP Project Type Totals CDBG Funds 135,000 Street Maintenance Projects Col 3,666,667 Traffic Management/Safety Projects Gas Tax Fund 1,065,000 Transportation Infrastructure Projects General Fund 290,000 Miscellaneous PW Improvements Hauler Fees 125,000 Park and Rec. Improvements HSIP 400,000 Measure R - Local Return Fd 710,000 Metro Call for Projects 1,229,334 MTA Local Funds - Park Development Fund 600,000 Prop A Sale - Prop A 400,000 Prop C 400,000 Prop 84 Nature Education Facilities Program Grant - Quimby Funds Rec Trails Grant Rivers & Mtns Conservancy Rule 20A - SAFETEA-LU 5,206,667 Traffic Mitigation 100,000 TDA 35,000 AB2766 30,000 14,392,666 1,80(),000 430,000 10,502,668 1,010,000 650,000 14,392,668 M-11PROTEIRBIT FROJEL. I U -D+ FY 17-18 I Project Description Total Cost Gas Tax Hauler Fees Measure R Street Maintenance Projects Residential & Collector Road Maintenance -Area 6 900,000 350,000 127,500 422,500 Zone 4 Arterial Overlay 200,000 200,000 TOTAL 1,100i000 350,000 127,500 622,500 Project Description Total Cost A82766 Traffic Management/Safety Projects NTMP 30,000 30,000 TOTAL 30,000 30,000 Project Description Total Cost CDBG Gas Tax TDA Prop A Prop C Miscellaneous PW Improvements CDBG Curb Ramp and Sidewalk Improvements 120,000 85,000 35,000 Groundwater/Drainage Improvements 200,000 200,000 Pump Station Upgrades 300,000 300,000 GSD/BCR Intersection Enhancements 420,000 210,000 210,000 TOTAL 1,040,000 85,000 500,000 35,000 210,000 210,000 d Rec Improvements Design Sycamore Canyon Creek Repair & Tot Lot Wall Design Athletic Facility Imprvmnts to Lorbeer Mid School Install New Playground Equipment at Maple Hill Park TOTAL ■_ I 50,000 50,00() 65,000 65,000 150,000 150,000 265T000 265,000 CAPITAL A FY 17-18 Expenditures by Fund CDBG Funds COI Gas Tax Fund General Fund Hauler Fees HSIP Measure R - Local Return Fd Metro Call for Projects MTA Local Funds Park Development Fund Prop A Sale Prop A Prop C Prop 84 Nature Education Facilities Program Grant Quimby Funds Rec Trails Grant Rivers & Mtns Conservancy Rule 20A SAFETEA-LU STPL TDA AB2766 CIP Project `type Totals 85,000 Street Maintenance Projects - Traffic Management/Safety Projects 850,000 Transportation Infrastructure Projects - Miscellaneous PW Improvements 127,500 Park and Ree. Improvements 622,500 265,000 210,000 210,000 35,000 30,000 2,435,000 1,100, 000 30,000 1,040,000 265,000 2,435, 000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 18-19 Project Description Total Cost Gas Tax Fees Measure R Prop C Street Maintenance Projects Residential & Collector Road Maintenance-Area7 Zone oArterial Overlay Tote|-Stmeet|mprovementProjects ` 1,000,000 250,000 1.25O.00O 220.000 130.000 650/000 258000 22V.VVV 1oo.ouu o5o.000 25o.uuo Project Description Total Cost AB2766 Traffic Management/Safety Projects NTMP Total - Traffic Mgmt./Safety Projects 50000 50,000 50000 50,000 Project Description Total Cost CDBG Gas Tax TDA Prop A Prop C Miscellaneous PW Improvements CDBG Curb Ramp and Sidewalk Improvements 120.00 85,000 35,000 8mund*wyter/Dreinmge|mrprovements 250.000 250.000 Pathfinder/BCR Ave. Intersection Enhancements 420.000 218.080 210.000 Pump Station Upgrades 300000 300000 Total ' Miscellaneous PWImprovements 1.080.000 85.000 550.000 35.000 210,000 210.000 Project Description Total Cost Park DmFun Fond Parks and Rec Improvements Construct Sycamore Can. Creek Repair & Tot Lot Wall 250.000 250.000 Design Athletic Facility &RevtroomImprovements 05.000 65.000 at South Pointe Middle School Construct Athletic Facility |mpwmnts at Lorbeer Mid.8ch. 2.100,00 2.100,000 Replace Dance Floor mkDBC 85.000 05.000 Expenditures by Fund C|PProject Type Totals CDBGFmnds 85.000 Street Maintenance Projects 1,250.000 CO| Traffic Management/Safety Projects 50.000 Gas Tax Fund 770.000 Transportation Infrastructure Projects General Fund - Miscellaneous PVVImprovements 1.090.000 Hauler Fees 130.000 Park and Rec. Improvements 2480000 HS|p 4,870,000_ Measure Local Return I'd 050.000 Metro Call for Projects - MTA Local Funds Park Development Fund 2.415.000 Prop 6m|e PorpA 210'000 Prop 480.000 Prop 84 Nature Education Facilities Program Grant Quimby Funds ' RooTrails Grant Rivers &MtnxConservancy Rule 20A OAFETEA.LU Building Improvement Fund 65.800 TDA 35,000 AB2786 50,000 4,870,000 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 20, 2014 CALL TO ORDER: Mayor Carol Herrera called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District /Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Cantor Paul Buch, Temple Beth Israel, gave the invocation. ROLL CALL: Council Members Chang, Tanaka, Mayor Pro Tem Tye and Mayor Herrera. Absent: Council Member Lyons was excused. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human Resources Manager; Raymond Tao, Building Official; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Mayor Herrera and Council Members presented Certificates of Recognition to Members, Coaches and Team Mom of the D.B. Soccer League U16 Boys Legacy FC Team in recognition of their winning the California South State Cup for the Championship Soccer Tournament. 2. CITY MANAGER REPORT AND RECOMMENDATIONS: CMIDeStefano announced that on May 29 there will be a community meeting at Heritage Park to talk about some of the improvements Council asked staff to explore with residents of the Site D neighborhood. Items to be discussed with respect to the Willow Heights project will include park improvements and access parking for the portion of the Site D Park that lies between the flood control channel and Brea Canyon Road. CMIDeStefano stated that Diamond Bar has an outstanding Sheriff's Department and more particularly, an outstanding Diamond Bar/Walnut station. The Department, headed by Captain Scroggin and Lieutenant Takias does an excellent job. Due to the leadership and the entire department, there has been an overall 30 percent drop in the year-to-date crime rate in all eight of the Part 1 crime categories from 2013 to 2014. He greatly appreciates residents' support of the Sheriff's Department. MAY 20, 2014 PAGE 2 CITY COUNCIL M/Herrera echoed the City's pride in its Sheriffs Department. 3. PUBLIC COMMENTS: Miss FiFi LePew (Librarian Julie) spoke about the Diamond Bar Library's summer reading program, (the animal kingdom) "Paws for Reading". There will be several fun programs for children, teens and adults. In June, Annie Banannie, the Balloon Lady and Twinkle Time Music and Art Workshop. In July, a magician in search of "Big Paw," Wonders of Wildlife, Animal Balloon Twisting Workshop for children ages 8 to 11 and 1 am Invited to a Party (An Elephant and Piggie Book by Mo Willems. There will also be an art workshop to make children into dogs with a "Best of Show". There will be puppets for The Boy Who Cried Wolf and for the teens a "Design Your Own Birdhouse, Doggie Bubbleheads, Dog Tag Pendants and Design Your Own Piggybank. There will also be programs for adults. On May 27 at 4:00 p.m. in the Windmill Room, the Library will host "Opera Tales" which is a division of LA Opera's Opera for Children. Lew Herndon congratulated the Diamond Bar Soccer League U16 Boys Legacy Team and thanked them for representing the City. They did a great job and it reflects untold hours of dedicated time and effort by the boys, parents, coaches and many others. Mr. Herndon spoke about the petition that had been presented earlier in the year requesting that funds from the sale of the Site D property be used to help alleviate -the shortage of sports fields in Diamond Bar. He asked how the City Council could ignore the will of the people and the advice of the Parks and Recreation Commission, its advisory committee, and the efforts of the Diamond Bar Community Foundation. Shortage of fields has been a problem for more than 25 years and he believes it is time to begin solving that problem. He asked that the Council put the question of using Site D funds (sale proceeds for sports fields) on its agenda for a vote. 4. RESPONSE TO PUBLIC COMMENTS — None. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — May 22, 2014 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Memorial Holiday — City Offices closed on Monday, May 26, 2014 in observance of the Memorial Holiday. City Offices reopen on Tuesday, May 27, 2014 at 7:30 a.m. 5.3 Site D Public Park Meeting — May 29, 2014 — 7:00 p.m. Heritage Park Community Center, 2900 S. Brea Canyon Road. MAY 20, 2014 PAGE 3 CITY COUNCIL 5.4 Bow -Wow Bash — May 31, 2014 — 10:00 a. m. — 2:00 p.m. — Pantera . Park Dog Bark, 738 Pantera Drive 5.5 City Council Meeting — June 3, 2014 — 6:30 p.m., SCAQMDIGovernment Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Tanaka moved, C/Chang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tanaka, MPTITye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Lyons 6.1 APPROVED CITY COUNCIL MINUTES: (a) Study Session of May 6, 2014 (b) Regular Meeting of May 6, 2014. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES - Regular Meeting of March 27, 2014. 6.3 RATIFIED CHECK REGISTER DATED MAY 1, 2014 THROUGH MAY 14, 2014 — totaling $1,932,325.76. 6.4 APPROVED FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH THOMAS G. MATLOCK & ASSOCIATES TO PROVIDE ARCHITECTURAL DESIGN SERVICES FOR A GENERATOR ENCLOSURE STRUCTURE AT CITY HALL IN AN AMOUNT NOT -TO -EXCEED $4,000 FOR A TOTAL CONTRACT AMOUNT OF $31,280. 6.5 APPROVED TRANSFER OF $20,150 FROM THE GENERAL FUND TO THE AUTO EQUIPMENT REPLACEMENT FUND TO PURCHASE A 2015 F-450 FORD PICKUP TRUCK FROM MCCOY MILLS FORD IN THE AMOUNT NOT -TO -EXCEED $56,150. 6.6 APPROVED CONTRACT AMENDMENT NO. 3 WITH SUSTAINABLE ENVIRONMENTAL MANAGEMENT COMPANY (SEMCO) EXTENDING THE CONTRACT TERM THROUGH JUNE 30, 2016 AT A COST OF $88,000 FOR A TOTAL NOT -TO - EXCEED CONTRACT AMOUNT OF $214,500. 6.7 APPROVED AN EXPENDITURE OF $54,600 PAYABLE TO BERTOLINI' HOSPITALITY AND DESIGN TO PURCHASE BANQUET CHAIRS FOR THE DIAMOND BAR CENTER. MAY 20, 2014 PAGE 4 CITY COUNCIL 6.8 APPROPRIATED WASTE HAULER FUNDS (STREET PAVEMENT IMPACT FEES) IN THE AMOUNT OF $101,869 AND PROP C FUNDS IN THE AMOUNT OF $14,675 FROM FY 2012- 13 CAPITAL IMPROVEMENT PROGRAM (CIP), AND PROP A EXCHANGE FUNDS IN THE AMOUNT OF $280,000 TO THE CIP BUDGET FOR FISCAL YEAR 2013-14; ADOPTED RESOLUTION 2014-16 APPROVING PLANS AND SPECIFICATIONS AND ESTABLISHING A PROJECT PAYMENT ACCOUNT; AWARDED A CONSTRUCTION CONTRACT FOR THE RESIDENTIAL/COLLECTOR AREA 2 (BOUNDED BY GRAND AVENUE TO THE NORTH, GATEWAY CORPORATE CENTER TO THE WEST, DIAMOND BAR BOULEVARD TO THE EAST AND PATHFINDER TO THE SOUTH) AND ARTERIAL ZONE 1 (DIAMOND BAR BOULEVARD, BETWEEN SUNSET CROSSING ROAD AND GOLDEN SPRINGS DRIVE AND BREA CANYON CUT-OFF ROAD BETWEEN THE CITY LIMIT AND DIAMOND BAR BOULEVARD) ROAD MAINTENANCE PROJECT TO HARDY & HARPER, INC. IN THE AMOUNT OF $1,797,000; AND, AUTHORIZED ,A CONTINGENCY AMOUNT OF $134,775 (7.5% OF THE TOTAL CONTRACT) FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $1,931,775. 7. PUBLIC HEARING: 7.1 SECOND READING AND ADOPTION OF ORDINANCE NO. 05(2014): AMENDING TITLE 15 OF THE DIAMOND BAR MUNICIPAL CODE AND ADOPTING BY REFERENCE, TITLE 32, FIRE CODE OF THE LOS ANGELES COUNTY CODE, AS AMENDED, WHICH CONSTITUTES AN AMENDED VERSION OF THE CALIFORNIA FIRE CODE 2013 EDITION. CM/DeStefano stated that this Public Hearing is for the second reading and adoption of an ordinance amending the Municipal Code by adding changes to Title 32 of the Fire Code of Los Angeles County. He introduced BO/Tao who presented staff's report. BOITao also indicated that personnel from LA Fire Department are present should the Council have any questions regarding this matter. BO/Tao stated that this ordinance is based on LA County Fire Code Amendments that the City's Fire Code is based upon. BOITao stated that during the May 6 Council meeting the First Reading was approved and that this is the public hearing to adopt a building standard. He noted that the findings produced on May 6ffi were MAY 20, 2014 PAGE 5 CITY COUNCIL presented to the City Council via memo on May 6 and that they are included in the Council packets this evening. With no questions by Council, MlHerrera opened the Public Hearing at 7:06 p.m. With no one present who wished to speak on this matter, MlHerrera closed the Public Hearing at 7:06 p.m. C/Chang moved, MPT/Tye seconded, to adopt Ordinance No. 05(2014): Amending Title 15 of the Diamond Bar Municipal Code and Adopting by Reference, Title 32, Fire Code, of the Los Angeles County Code, as Amended, which constitutes an Amended Version of the California Fire Code 2013 edition. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tanaka, MPT/Tye, MlHerrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Lyons 8. COUNCIL CONSIDERATION: 8.1 a) ADOPT RESOLUTION NO. 2014-17: APPROVING AND ADOPTING A BUDGET FOR THE FISCAL YEAR COMMENCING JULY 1, 2014 AND ENDING JUNE 30, 2015 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS; AND, APPROPRIATED FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. b) ADOPT RESOLUTION NO. 2014-18: SETTING PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2014-15 IN ACCORDANCE WITH PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE. c) ADOPT RESOLUTION NO. 2014-19: ADOPTING THE STATEMENT OF INVESTMENT. d) ADOPT RESOLUTION NO. 2014-20: AMENDING RESOLUTION NO. 2014-12 ESTABLISHING SALARY GRADES AND FRINGE BENEFITS FOR ALL CLASSIFICATIONS OF EMPLOYMENT EFFECTIVE JULY 1, 2014. CMIDeStefano stated that this budget is a result of staff, under FD/Honeywell's leadership, working together to put together this item for Council's consideration. This is an improved budget over MAY 20, 2014 , PAGE 6 CITY COUNCIL that which the City Council discussed during its May 6 Study Session. Since that time, resources have improved slightly and anticipated expenses are slightly less resulting in an increase to the reserves of about $100,000. The Council continues on a path of prudent resources with expenditures remaining. within its budget and within the amount the City can afford with resources that have been relatively flat over the last few years but continue forward with one-time resources coming to the City in the upcoming budget and those moving forward. On May 6 the City Council looked at the General Fund, Special Fund, proposed Capital Improvement Program (CIP) for 2014-15 and remaining four years of the five- year program. Council presented good questions to staff regarding costs associated with the three Lighting and Landscape Assessment Districts, Dial -a -Ride Program and the amount of money utilized for users versus the ability to use those dollars for other community benefit needs in transportation and maintenance. Questions were asked regarding the investment strategy as well as, the upcoming General Plan update project proposed to take place over the next couple of years that would replace the aging almost 20 -year old General Plan under which the City has been operating. CMIDeStefano turned it over to FD/Honeywell who presented staffs report. FD/Honeywell stated that the Fiscal Year 2014-15 proposed budget is balanced and increases the General Fund Reserves from operations by $1.3 million. The budget, as proposed, incorporates modest yet realistic growth in both revenue and expenditures over the current year's expected numbers, while maintaining service levels to the community. After taking out the one-time revenues relating to the sale and development of Site D the General Fund budgeted revenues are expected to grow by 2.8 percent over the current year's estimated revenues. It is proposed that the one-time money received during the current fiscal year from the proceeds of the Site D property be used to replenish funds that were depleted out of necessity during the recession as well as, funding new projects such as the comprehensive update to the City's General Plan. These transfers will be made during the current fiscal year. The remainder of the Site D proceeds of approximately $882,000 will go back to the General Fund to replenish the General Fund for the purchase price of the property and be used for economic development. MAY 20, 2014 PAGE 7 CITY COUNCIL It is anticipated that Lennar will pull permits and build approximately 100 units of the scheduled 182 units during FY 2014-15 which will result in nearly $1.9 million which is also one-time money. Every effort has been made to keep appropriations at or ,near the same level as the current fiscal year estimated. It is anticipated that the General Fund expenditures will grow by 4.2 percent over the current fiscal year. The majority of that increase is related to the Public Safety Budget which is set to increase by $638,000, due in part to a 2.6 percent contractual increase, staffing changes aimed at focusing on specific crime problems of concern to residents, and payment of four percent or $221,000 to the Sheriff's Liability Trust Fund. Also incorporated in the 2014-15 Fiscal Year Budget is a two percent Cost of Living increase for employees as well as, a $50 increase in the benefit allotment which amounts to a total of $156,000. The 14-15 FY proposed budget provides for the use of General Fund Reserves in the amount of approximately $2.1 million. Most notable of the expenditures funded by the reserves are Capital Improvement Projects for slurry seal, a street rehab project, Grand Avenue Beautification and parking lot improvements at two of the City's parks. There is also General Fund Reserve funding for the City's trails project for which the City received grant funds and is required to provide 12 percent of the matching funds. Since 2001 the City Council has regularly set aside reserves to fund economic development activities. Included in this proposed budget is $315,000 to fund these activities. There is funding for parkway curb removal in the amount of $157,000 which was recommended by the JPIA in order to mitigate liability risk to the City and to ensure the safety of the residents. Also included is the transfer to the Lighting and Landscape Districts in the amount of $299,000 in order to maintain the current service levels for utilities and grounds maintenance. Smaller items funded with General Plan Reserves is the construction of permanent housing for the emergency generator, a document scanning system and funding for the 2014-15 updates to'the General Plan. Also included in the budget are various special revenue funds, the Debt Service Fund, Equipment Replacement Fund, and the Capital Improvement Fund. These types of funds have specific guidelines as to how these resources may be used. The City uses these funds to pay for things such as slurry seal projects, transit related MAY 20, 2014 PAGE 8 CITY COUNCIL programs, solid waste reduction programs, unforeseen fleet costs and network upgrades. There are six new Special Revenue Funds proposed for 2014-15 which would fund a comprehensive update to the General Plan, collect sewer fees related to the Willow Heights Housing project, separate Grant Funds received from MTA from other funds, separate PEG fees, Used Oil Grant Funds and Beverage Recycling Grant Funds. The FY 2014-15 Capital Improvement Budget includes projects totaling approximately $9.9 million of which $5.3 million are project carryovers from the current fiscal year (2013-14). Included in the new projects for FY 14-15 is a street improvement project, parking lot improvements at the parks and intersection improvement at Diamond Bar Boulevard and Brea Canyon Road, a swing set at Longview Park North, play surface replacement at three parks, design of Pantera Park Trail improvements, ADA improvements to Sycamore Canyon Park and further improvements to the Dog Park. Additional funding is being added to the SR60/Lemon Avenue Interchange, the Grand Avenue Enhancement project and the Traffic Signal Infrastructure upgrades. Tonight staff is also recommending approval of the Gann Appropriation Limit as is required by Government Code. Each year staff calculates an annual appropriation limit based on the percentage change in the county population over the previous year. For FY 2014-15 this limit is $38.1 million and the City's expenditures fall well below this limit. Staff is also seeking approval of the FY 2014-15 Investment Policy which is unchanged from the FY 2013-14 Investment Policy. This policy provides for a conservative approach to investing the City's Reserve which first emphasizes safety, then liquidity and lastly, yield. Staff is also recommending that Council adopt the FY 2014-15 Salary Resolution. As previously mentioned, the schedule incorporates a two percent Cost of Living increase and a $50 increase to the benefit allotment. CMIDeStefano stated that the City Council has heard an overview of the budget, the Gann Limit as well as, the Investment Policy, three separate items, each of which would suggest an independent resolution be adopted by the City Council. The fourth item is Item d) which is a proposed resolution that would establish a new compensation plan for the upcoming FY 2014.15 establishing salary ranges and fringe benefits for all classifications of employees. MAY 20, 2014 PAGE 9 CITY COUNCIL Within the organization CMIDeStefano is charged with managing 51 full time employees, 3 benefit part time employees and 60 part time employees in the Community Services Department for a total of about 140 employees within the organization. Each year the Council considers an augmentation to the salary grades these employees receive for their work in and on behalf of the City. As indicated, there is a recommendation by the City Manager's office for a 2 percent Cost of Living adjustment to the employees. The City also provides a benefit allotment to each of the 51 full time employees to utilize for medical and health benefits and it is recommended that the City Council also award a $50 per month increase which would increase the total dollar amount received by each of the full time employees but would place these employees several hundred dollars per month below competing neighboring communities. In addition, a few employees currently receive either a technology allowance or a cell phone allowance. The technology allowance goes to employees to monitor the brains of the operation including the server room and all of the components within that multimillion dollar operation. There are other management employees that receive a $43.25 cell phone allowance for their private use to conduct City business. CMIDeStefano recommended that the program be changed to reflect new technologies, new use of equipment, etc. and that it be slightly expanded. About eight employees receive the stipend and he is recommending that the City Council allow that to go up to, 15 employees with a current plan for 13 employees to utilize the system. In short, the recommendation is to change the dollar amount to $100 per month for 10 employees within the management team, and that the City Manager have the authority to approve allocation to three additional employees in the amount of $50. All of these employees hold management and supervisorial positions including the direct supervisor for the 60 part time employees who work outside of City Hall and/or at the Diamond Bar Center. The purpose of the dollar amount is to permit and encourage continued use of the employee's private equipment to conduct City business, to utilize the employee's access in emergency situations, etc. All of these individuals are using smart phones, tablets, Pads, laptops and a variety of other communication tools, the cost of which are ever rising. CMIDeStefano said he believes it is important to utilize the access needed by him for employees on a daily basis and especially in the case of emergencies to provide a small stipend to those employees. The total increase being requested is $156,000 for FY 2014-15 of which $148,000 is attributable to the General Fund with the difference coming from other special funds that may incorporate dollars outside of General Fund usage. MAY 20, 2014 PAGE 10 CITY COUNCIL MPT/Tye asked if the City Council could consider each resolution separately or as one item all together. CM/DeStefano responded that the City Council could consider all four items together but may wish to consider each one independently, as verified by CA/DeBerry. MPT/Tye restated the objective of 8.1 c) and its investment policy is different than that of individuals or corporations and the order conservatively changes to 1) Safety (of primary importance to the City; 2) Liquidity (there are no dangerous or speculative investments that would lock up the City's resources and, 3) Yield. M/Herrera invited public comment on the proposed FY 2014-15 proposed Budget. There being no one present who wished to speak on the matter, MlHerrera closed public comments. MlHerrera thanked CM/DeStefano for summarizing Council comments made during the May 6 Study Session. Staff did a very thorough job acquainting the City Council with the different aspects of the budget. Subsequent to the May 6 Study Session meeting there was a subcommittee meeting of the Landscape and Lighting District to address those issues and the constant rising costs to almost $300,000 hit to the General Fund for this account because it is out of balance. The Audit Subcommittee also met to talk about Dial -a -Ride because those costs are also out of control, in her opinion, and have reached $575,000 annually which takes away from transportation dollars needed to maintain the City's roadways. The Audit subcommittee would like to see a reduction in that budget item in the future and a reduction of about $150,000. She requested that staff come back to the City Council with recommendations on how to achieve the reduction. The LLAD subcommittee would also like to see savings of about $100,000 to $200,000 and would like staff to provide recommended strategies for achieving this reduction. It is her understanding that the Council can approve the proposed budget amounts today but at a future date when the Council considers recommendations for budget reductions an amendment can be done at that time. FD/Honeywell responded that MlHerrera was correct that Council could do a budget adjustment at any time the Council concurs on the appropriate adjustment amount. MlHerrera said she believed one of the very strong reasons Diamond Bar continues to be a City in such strong fiscal condition MAY 20, 2014 PAGE 11 CITY COUNCIL is that it is very, very prudent, careful and cautious about how the City spends its money just as many residents are careful and cautious about how they spend their money. Like these residents, the City is often approached to make expenditures for various items which require stringent evaluation of what is really needed to maintain homes and cities versus the many items various individuals might like to have but cannot necessarily afford. She is sorry that Mr. Herndon is not present to hear this discussion. It is not a matter of the City ignoring a request, it is a matter of balancing what the City needs based on its priorities versus the wish list of many things the City would love to have but perhaps cannot afford at this time. MPT/Tye congratulated staff for the many hours of hard work on behalf of the City. For 25 years the City has built a reserve and with this proposed budget gets to add to that reserve. This is not an easy process. MPT/Tye moved, C/Tanaka seconded, to approve Items 8.1 a) b) c) and d). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: Chang ABSENT: COUNCIL MEMBERS: Lyons 8.2 APPROVAL OF THE MULTI-YEAR CAPITAL IMPROVEMENT PROGRAM. CM/DeStefano stated that this item is a five-year look at the types of investments needed within the City's infrastructure either for significant maintenance purposes or for new construction. The Council just approved the CIP for FY 2014-15 and that the balance of the CIP looks out for the next four years. Within the document which outlines about a $44 million investment for a variety of projects that are scheduled and/or anticipated over the next four years. Council is very familiar with improvements needed in various areas of the City for slurry seal maintenance, arterial maintenance, and singled -out parks improvements which is planned for and which the multi-year capital improvement program allows it to be seen over the next five years. Within the $44 million plan there is approximately $1.2 million that would come from the General Fund. All of the other dollars would come from a variety of other sources including Federal and State dollars, grants, special funds, special service charges and a variety of other sources already in place. The other aspect of the multi-year CIP is that the Council is asked to approve the "budgeted" component, MAY 20, 2014 PAGE 12 CITY COUNCIL which was done for FY 2014-15 and have Council look at the remaining four years as "conceptual" plans, plans which are most likely to change as opportunities arise for funding, as needs arise, all of which is subject to change by the City Council. For example, if the Council wishes to move an item forward it may do so as resources become available such as has been the case with the enhancement of trails and trail projects due to successful grant awards. CMIDeStefano talked about projects and conceptual projects on the multi-year CIP list and that staff recommends that the City Council adopt the Five -Year Capital Improvement Program. MlHerrera asked if there was any one in the audience wishing to speak on this item. No one came forward to speak on this item. C/Tanaka moved, C/Chang seconded, to approve the Multi -Year Capital Improvement Program for the City. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Tanaka, MPT/Tye, MlHerrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Lyons 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: ClChang stated that residents can follow her on Facebook and Twitter. She recently judged Congressman Royce's STEM apps contest. There were a lot of women involved in coming up with an app for cell phones. There was a bathroom locator, one for eye medication solution, the ability to read comic books and the winner was Turtle TV, a TV guide app for the cell phone. All app creators were high school women. She thanked Congressman Royce for his focus on STEM education and its importance. C/Tanaka reported that he attended the Seniors Cinco De Mayo Dinner Dance and Ethics training class with Commission members given by CAIDeBerry. On Friday the City celebrated Arbor Day at Pantera Elementary School at which time the Arbor Day Poster contest winner was awarded a Target gift card. Students sang, read stories and told cute tree jokes. On Sunday he attended the Circle of Friends Hand Bell Performance and Awards Program at the Diamond Bar High School Theatre. He congratulated Chaparral Middle School teacher Brad Chapman who has been teaching for over 20 years and who will be retiring at the end of this school year. Mr_ Chapman also served as the charter faculty advisor for the Leo's Club for the past 14 years. Last Wednesday was the LA County Fair Junior Fair Board Group Project Presentations and Award Night held at the historic Pomona Fox Theater. MAY 20, 2014 PAGE 13 CITY COUNCIL Sixteen high 'school seniors received a $2,000 scholarship for their participation in the two-year program. MPT/Tye stated that last weekend he attended the 55th Annual Municipal Seminar put on by California Contract Cities which provided an opportunity for him to turn the gavel over to Council Member Victor Manalo from Artesia who MPT/Tye knows will carry on the fine work of that organization. The group heard from Senator Huff and Senator Galliani relative to water bonds, water storage, the bullet train and other important issues. Tonight the City Council put together a carefully planned budget and the State needs to know that Diamond Bar and 70 plus other cities are. advocating on behalf of those contract cities in Sacramento for the needs of the cities and to make sure that things are properly budgeted and monies are properly spent and in the best interest of cities. MlHerrera attended the Contract Cities Conference which was MPT/Tye's last opportunity as outgoing President to be at different sessions. The Board Members of Contract Cities were very appreciative of his work and CMIStefano's work on behalf of Contract Cities, both of whom were presented with special awards thanking them for their outstanding work. As MPTITye said there were a lot of sessions on economic development, group homes and the latest news from Sacramento. It was very educational and time well spent. She congratulated the young men from D.B. Soccer League U16 Boys Legacy FC Team. They make Diamond Bar very proud and all of Diamond Bar is proud of these young individuals. ADJOURNMENT: With no further business to conduct, MlHerrera adjourned the Regular City Council Meeting at 7:45 p.m. TOMMYI_ CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 3rd day of June 2014. CAROL HERRERA, MAYOR TO: CITY CLERK FROM: Misc Kitt L �LvJ DATE: ADDRESS: PHONE: ORGANIZATION:n r ,� AGENDA#/SUBJECT: expect to address the Council on the subject agenda/subject item. Rlease have the Council Minutes reflect my name and address as written above. igna ure This document is a public record subject to disclosure under the Public Records Act. TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK L40 A-- DATE. - a PHONE: o '19- ,p ORGANIZATION: AGENDA#/SUBJECT; �� � k415