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05/06/2014 Agenda - Regular Meeting
City Council Agenda Tuesday, May b, 2014 5:00 p.m. --- Closed Session - Room CC -8 5:75 p.m. — Study Session - Room CC -8 6:30 p.m. - Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Carol Herrera Mayor Ling -Ling Chang Nancy A. Lyons Council Member Council Member Steve Tye Mayor Pro Tem Jack Tanaka Council Member City Manager James DeStefano * City Attorney David De8erry 9 City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection, 1f you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. 1n an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodations) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamond Bar,com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 6, 2014 Next Resolution No. 2014-15 Next Ordinance No. 05(2014) CLOSED SESSION: 5:00 p.m., Room CC -8 Public Comments on Closed Session Agenda ► Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8 Property: 1100-1188 Diamond Bar Boulevard, D.B., CA Agency Negotiator: James DeStefano, City Manager, David DeBerry, City Attorney Negotiating Parties: City of Diamond Bar and Retain Opportunity Investments Corp. ► Conference with Legal Counsel -- Existing Litigation Pursuant to Government Code Section 54956.9 Union of Medical Marijuana Patients, Inc. v City of Diamond Bar Los Angeles Superior Court Case No. BS148430 STUDY SESSION: 5:15 p.m., Room CC -8 ► lntroduction of FY 2014-15 Draft Budget — Discussion and Action. Public Comments CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. May 6, 2014 INVOCATION: ROLL CALL: APPROVAL OF AGENDA: PAGE 2 Shaykh Nomaan Baig, Institute of Knowledge Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye, Mayor Herrera Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclaiming May 9, 2014 as Arbor Day. 1.2 Proclaiming May, 2014 as "Water Awareness Month". 1.3 Presentation of Certificates of Recognition to the Diamond Bar Historical Society's Art & Essay Contest Winners. 1.4 Presentation of Certificates of Recognition to Diamond Ranch Girls High School Basketball Team being recognized as Champion for the CIF - Southern Section for team academics. 1.5 Presentation of Certificate Plaque to City Clerk, Tommye Cribbins for 25 years of service to the City. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any. action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the _City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — May 8, 2014 -- 7:00 p.m., Windmill Community Room, 21810 Copley Drive. May 6, 2014 PAGE 3 5.2 Arbor Day — May 9, 2014 — 9:15 a.m., Pantera Elementary School, 801 Pantera Drive. 5.3 Planning Commission Meeting — May 13, 2014 -- 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting — May 20, 2014 — 6:30 p.m., AQMDIGovernment Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of April 15, 2014. Recommended Action: Approve as submitted. Requested by: City Clerk 6.2 Traffic and Transportation Commission Minutes: (a) Regular Meeting Minutes of February 13, 2014. (b) Regular Meeting Minutes of March 13, 2014. Recommended Action: Receive and File. Requested by: Public Works Department 6.3 Planning Commission Minutes: (a) Regular Meeting of February 25, 2014. (b) Regular Meeting of March 25, 2014. Recommended Action: Receive and File. Requested by: Community Development Department 6.4 Ratification of Check Register Dated April 10, 2014 through April 30, 2014 Totaling $1,502,516.42. Recommended Approval — Ratify. Requested by: Finance Department 6.5 Treasurer's Statement — Approval of the Treasurer's Statement for the month of March, 2014. Recommended Action: Approve. Requested by: Finance Department May 6, 2014 PAGE 4 6.6 Approval of $37,500 Appropriation of Recreation Trails Grant Funds for Design of the Steep Canyon Trail Connector Project. Recommended Action: Approve. Requested by: Community Services Department 6.7 Appropriate and Additional $400,000 to the Sale of Prop A Budget; and, Adopt Resolution No. 2014 -XX: Authorizing and Approving the Sale of $800,000 of Proposition A Funds (Local Return Transit Funds) to the City of Industry. Recommended Action: Appropriate and Adopt. Requested by: Public Works Department 6.8 Award of Contract to Advantec Consulting Engineers for Traffic Signal Battery Backup System Design and Construction Management Services at Thirty Four (34) Signalized Intersections in the Amount of $47,800 Plus a Contingency Amount of $5,000 for Change Orders to be Approved by the City Manager for a Total Authorization Amount of $52,800. Recommended Action: Award. Requested by: Public Works Department 6.9 Approval Contract Amendment with KOA Corporation for (a) On -Call Traffic Engineering Consulting Services in the Amount of $12,000 and (b) Design Services for the Castle Rock Road/Crooked Creek Drive Neighborhood Traffic Management Program (NTMP) in the Amount of $3;400 for a Total Authorization Amount of $15,400. Recommended Action: Approve. Requested by: Public Works Department 7. PUBLIC HEARINGS: None. 8. COUNCIL CONSIDERATION: 8.1 First Reading of Ordinance OX (2014): Amending Title 15 of the Diamond Bar Municipal Code to Adopt by Reference, Title 32, Fire Code, of the Los Angeles County Code, as Amended which Constitutes an Amended Version of the California Fire Code, 2013 Edition.and Set the Public Hearing for May 20, 2014. May 6, 2014 PAGE 5 Recommended Action: Approve for First Reading by Title Only, Wave Full Reading and Set the Public Hearing for May 20, 2014. Requested by: Building and Safety Division 8.2 Consideration of Design of Site D Public Park and Recommendation to Name it Diamond Canyon Park. Recommended Action: Approve. Requested by: Community Development and Community Services Department. 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Study Session City of Diamond Bar City Manager's Draft Recommended Fiscal Year 2014-2015 General Fund, Special Revenue Funds, ,Internal Service Funds and Capital Improvement Budgets City Council Study Session May 6, 2014 Infrnrii ie-tinn In FY 13-14, the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. General Fund revenues, are expected to increase 1.0% over already increased FY 13-14 anticipated revenues. If you take out the effect of "one time" revenues General Fund resources are expected to increase 2.8% over the current year's anticipated revenues. Proposed expenditures for FY 14-15 are projected to increase 4.2%. The FY 14-15 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $1,254,795. City Manager's Draft Recommended Budget The City Manager's Draft Recommended FY 14-15 General Fund Budget continues to be conservative in revenue and expenditure growth, while maintaining service levels to the community. Using FY 13-14 mid -year budget levels as a baseline, FY 14-15 expenditures were maintained at those levels wherever possible to account for the modest growth in revenues. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. The City Manager's Draft Recommended Budget reflects General Fund estimated resources of $25,704,830 with anticipated appropriations of $24,450,036, resulting in a surplus of $1,254,795. The draft budget includes a use of $2,162,697 in General Fund reserves for various appropriations (itemized in detail below). Considering these figures, the reserve balance will be reduced from an estimated $17,774,538 to $16,866,635, a difference of $907,903. In the FY 13-14 adopted budget it was estimated that the City would end the 2013-14 fiscal year with $15,795,879 in General Fund reserves. It is now estimated that there will be $17,774,538 in General Fund reserves at 613012014. This is due, in part, to the sale of the property known as "Site D" during FY 13-14. Nearly $900,000 of those proceeds will be reinvested into General Fund reserves. Estimated Resources - $25,704,830 The current proposed FY 14-15 General Fund Budget estimates resources to increase approximately I.0% (2.8% net of one time revenues) over FY 13-14 projected revenues. • Property Taxes — Property tax revenues are estimated at $4,164,000, which is slightly higher than projected FY 13-14 levels. The growth in - - secured property taxes for FY 14-15 cannot exceed 2% under Proposition 13. The FY 14-15 projections assume a 1.75% growth in secured property taxes based upon the rebounding real estate values and home sales in the Los Angeles Area. • Other Taxes & Fees -- The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to the continuing recovery in the local economy, projected FY 13-14 estimates were increased at mid -year and the final numbers are tracking approximately 3.0% over FY 12-13 final figures. • State Subventions — There is an estimated increase of $62,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees. • From Other Agencies -- This category includes $337,500 to be received from the City of Industry for the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted revenue source used for public transportation. These funds will be exchanged for General Fund dollars which are discretionary funds. • Fines & Forfeitures — There is an estimated increase of $8,500 primarily due to an anticipated increase in parking citation revenue. • Current Service Charges -- Estimated resources in this category are up approximately $1.7 million over FY 13-14 projections to $2.8 million. This category reflects planning, building, engineering and recreation fees. This increase is due primarily to the anticipated collection of developer fees related to the Willow Heights housing project. • Use of Money & Property — There is an estimated decrease of $2.3 million due to the recognition of one time proceeds from the sale of the Site D property in FY 13-14. • Cost Reimbursements — During FY 14-15 staff anticipates recovering approximately $185,000 in legal fees that have been paid during the last couple of fiscal years that are attributable to outstanding code enforcement cases. Estimated Appropriations - $24,450,036 The following are items of significance which have been incorporated into the FY 14-15 proposed General Fund budget: • Personnel/Benefits — The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize - - - a costofliving adjustment (COLA) for City employees basedonthe March -to -March rates of the federal Consumer Price Index (CPI) for Wage Earners & Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is .0.99%. Incorporated in the proposed FY 14-15 budget is a 2.0% COLA for employees in addition to a $50 increase in the employee's benefit allotment, The COLA and increase to the benefit allotment results in a grand total of $156,000 in additional personnel costs, $142,000 of which has a General Fund impact. Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2014-15 law enforcement contract will be 2.6% for a total Law Enforcement budget of $6,124,000. This is an increase of $638,000 over the anticipated costs for FY 13-14. The proposed Law Enforcement budget includes a staff recommendation to reallocate two vacant 40 -hour motor deputy positions to two 40 -hour cars. This proposal will enhance the City's Special Problems Team and provide additional flexibility to target specific crime issues (including burglaries) in addition to ongoing traffic enforcement. The budget increase also includes a payment of 4% or $221,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriffs Department. • Law Enforcement Reserve Fund (Fund 012) - This fund was implemented during the current fiscal year in order to fund future increases to the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source for this fund is from any savings realized in the annual Law Enforcement budget. It is proposed that $200,000 be transferred from the Law Enforcement Reserve Fund to the General Fund during FY 14-15 in order to help offset the increase in the Public Safety budget. Use of Fund Balance Reserves - $211627697 The proposed FY 14-15 General Fund Budget includes the following use of reserves to fund the following expenditures: • Capital Improvement Projects (CIP) $1,130,869 - During FY 12-13 the City received $119,000 in waste hauler fees that were designated for the Residential Slurry Seal Project — Area 1 B. This project came in under budget and the savings of $101,869 is being reprogrammed to the Residential & Collector Street Rehab Area 2. Since this revenue source was General Fund revenue in FY 12-13, it became part of the General Fund reserves at 6130113. Therefore in order to be used for the intended project next fiscal year, this timing difference is classified as a use of fund balance reserves. During FY 13-14, the City sold its restricted Prop A funds to the City of Industry resulting in $600,000 going into General Fund reserves. The proceeds from this sale will be used in part to complete two Residential & Collector Street Rehab projects ($472,831) and the Grand Avenue Enhancement project ($127,169). Other projects that will use General Fund reserves include Peterson Park Parking Lot Improvements ($329,000) and Reagan Park Parking Lot Improvements ($100,000). Capital Improvement Projects (Parks) $40,565 — The City has been awarded a grant in the amount of $114,120 for the construction of Steep Canyon Trail Connector to Canyon Loop. A requirement of these grant funds is that the City contributes 12%, or $15,565, of the cost of the project. Because Parks funds have been depleted over the years, the only funds available at this time for this purpose are General Fund Reserves. Also included is $25,000 to add trees, irrigation and solar irrigation controllers at the dog park. • General Plan $25,000 — This represents costs to update the General Plan during FY 14-15. • Document Scanning System $95,000 — Due to various State and local ordinances the City is required to keep numerous documents indefinitely. The records are best maintained in an electronic format which would enable the City to maintain such records off-site. This project is currently underway but will need to be carried over into FY 14-15 in order to be completed. • Parkway Curb Removal $156,613 — This is a carryover of a project that was undertaken during the fiscal year at the advice of the JP1A in order to mitigate the City's exposure to liability. Housing for Emergency Generator $80,000 — When the City transferred government services to the new Civic Center it became necessary to equip the building with an emergency generator which was purchased in FY 12-13. The housing has been designed during the current fiscal year but in order to complete the construction, staff is requesting $80,000 from General Fund reserves. Economic Development - $315,242 — This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. • Transfer Out -- PEG Fees $20,397 – The City has been receiving PEG fees, which are used to pay for capital expenditures related to the City's PEG channels, into the General Fund. The FY 14-15 budget proposes the creation of a new fund to collect these fees and charge such expenditures. The $20,397 reflects the balance still held in General Fund reserves to be transferred to the newly proposed fund. • Transfer Out - LLADS $299,011 - The City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the General Fund. In FY 14-15, it is anticipated that a total of $299,011 ($99,237 for District 38, $116,237 for District 39 and $83,537 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $96,069 more than the anticipated reserve contribution in FY 13-14. This is due to the continuing drought in California contributing to higher water costs and maintenance costs that had previously been included in the Community Services budget moved to their appropriate cost centers. Special Revenue Funds The City has several special revenue funds which account for and report the proceeds for specific revenue sources that are restricted to pay expenditures for specified purposes. Some examples of special revenue funds utilized by the City of Diamond Bar include funds like the Measure R Fund, Prop A & C Funds and the Lighting and Landscape District Funds. Each of these funds has a specific revenue source and strict guidelines as to how those resources may be spent. The City uses these restricted resources to pay for things such as slurry seal projects, transit related programs and solid waste reduction programs. For FY 2014-15 staff is proposing the addition of six new special revenue funds. Here is a comprehensive list of the proposed funds; General Plan Revision Fund - It is time to revisit the guiding vision and policies expressed in Diamond Bar's General Plan and to embark upon a comprehensive General Plan Update program. In the two d ecades following its initial adoption, nearly all of the General Plan's goals and objectives have been implemented. Diamond Bar has grown and matured, and faces the new challenges and aspirations that normally come with the passage of time. Planning concepts considered novel in the 1990s have become mainstream development trends. The once - abstract principles of sustainability and adaptation to global climate change are now part of local, regional and national environmental regulations. Cities are left to deal with mandates (unfunded, by and large) such as managing storm water runoff and reducing vehicle miles traveled through the formulation of "sustainable community strategies"; these challenges were not imagined—or only discussed in academic circles—when the General Plan was first adopted in 1995. Diamond Bar's population is aging, and we may wish to diversify our housing stock further to allow our residents to age in place if they wish to. Our economic sustainability may be at risk unless new strategies are formulated that promote land uses that generate municipal revenues. A comprehensive update of the City's General Plan would enable us to proactively and opportunistically guide the City through another 20 - year cycle of growth and change. This project will take 24- 36 months to - - complete. It is proposed that $500,000 of the proceeds from the sale of Site D be transferred in FY 13-14 to start to fund this effort. A project of this magnitude will require $750,000 to $1.0 million to complete. It is best to keep track of a project of this magnitude in a separate fund. Sewer Mitigation Fund - This fund will collect sewer fees related to the Site D Willow Heights housing project. These funds will be used for sewer construction in that area. MTA Grants Fund - The City will be receiving a grant for the SR -60 Freeway/Lemon Avenue Interchange project. These grant funds need to be kept separate in order to ensure proper tracking. PEG Fees Fuad - Public, Educational and Governmental (PEG) fees are remitted to the City by all video service providers with a valid state franchise. Federal law mandates that PEG fees may be used only for capital expenditures related to the City's operation of its PEG channels. Used Oil Grant Fund - These funds had been previously receipted into the Waste Management Fund. Since these funds are grant funds it is prudent to track these revenues and expenditures in its own respective fund. Beverage Recycling Grant Fund — These funds have also been previously tracked in the Waste Management Fund. Again, these grant funds should be tracked separately in its own respective fund. It is important to note that it is anticipated that by the end of FY 2014-15 several special revenue funds that fund Public Works projects will be near or at zero. Diamond Ride dial -a -cab service costs have continued to rise, now accounting for 70.6% of the estimated FY 2014-15 Prop C allocation ($575,000 or $814,816). The continued major increase in Diamond Ride costs, combined with the use of Prop C funds to complete essential transportation infrastructure and traffic management system capital improvement projects, have depleted fund reserves and leave little room for replenishment. In an effort to efficiently utilize these valuable special funds, staff is analyzing the Diamond Ride program and will bring a menu of program modifications forward to the City Council for consideration in the coming months. Traffic Mitigation Fund It is proposed that $500,000 of the proceeds from the sale of Site D be transferred into this fund during FY 13-14 in order to replenish.this fund. This fund has been depleted over the years and it is important to be able to not have to depend on State or County funds if emergency road or traffic projects surface. Debt Service Fund In order to take advantage of historically low interest rates, the 2002 variable rate bond was refinance into a fixed rate bond during FY 11-12. The debt service payment during FY 14-15 will be $843,406. Vehicle Replacement Fund This fund has also been depleted over the years as vehicles are retired and replaced. It is proposed that $200,000 of the proceeds from the sale of Site D be transferred into this fund during FY 13-14. Equipment Replacement Fund This is another fund which has been depleted during recent years due to the recession. It is proposed that $100,000 of the proceeds from the sale of Site D be transferred into this fund during FY 13-14. Also included is an additional transfer in from the General Fund during FY 14-15 in order to fund technology related items such as servers, networks and laptops. Building Facility & Maintenance Fund In an effort to put money away for future maintenance needs, it is proposed that $100,000 of the proceeds from the sale of Site D be transferred into this fund during FY 13-14. This fund was created to fund eventual replacement of equipment at City Hall. Capital Improvement Fund The FY 14-15 Capital Improvement Projects list includes projects that total $10 million of which $4.2 million are project carryovers from FY 13-14. Included in the new projects for FY 14-15 is a street improvement project, two park parking lot improvements, intersection enhancements, design of trail improvements, improvements to the Dog Park, swing set installation at Longview Park North, fencing replacement at Peterson Park Skate Park and play surface replacements at Maplehill Park, Pantera Park and Reagan Park. Also included with this report is the 5 year CIP plan. City staff continues to strategize the best use of the City's resources while ensuring that Diamond Bar's public infrastructure remains in good condition in the years to come. Staff has updated the 5 year plan to include FY 14-15 through FY 18-19. While the multi- year CIP document is a useful planning tool, it is subject to change based on Council direction and economic conditions. To that end, Council will only appropriate projects and funds one year at a time. Each year during budget discussions, the multi-year plan will be updated and presented for your consideration. Conclusion The economy is expected to grow, at a modest level, but at an increased rate over the current fiscal year. Revenues will grow modestly in FY 2013-14 but they are showing promise of a greater recovery in most of the City's major revenue sources. Continued use of innovative methods to deliver City services at the lowest possible costs along with prudent resource management will allow the City to maintain the outstanding services levels provided to our residents and business operators within the existing resources of the FY 2014-15 budget. The final draft of the FY 14-15 City Manager's Recommended Budget will be presented during the regular session of the May 20, 2014 City Council Meeting. At that time the City Council will be reviewing and discussing the General Fund, along with Special Funds, and the Capital improvement Project plan. 4/30/2014 CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2014-15 APPROPRIATIONS FY 2012-13 FY 2013.14 FY 2013-14 FY 2014.15 City Council Actual Adjusted Projected_ Proposed ESTIMATED RESOURCES 243,296 295,000 235,000 255,000 Froperty Taxes $4,047,704 $4,086,842 $4,092,189 $4,163,817 Other Taxes 6,120,146 6,293,245 6,302,712 6,260,796 State Subventions 4,692,563 4,871,214 4,894,101 4,955,848 From Other Agencies - 300,000 600,000 337,500 Fines and Forfeitures 522,142 535,900 543,500 552,000 Current Services Charges 2,020,589 2,250,945 2,794,589 4,535,300 Use of Money & Property 913,771 1,061,455 3,349,556 1,065,025 Cost Reimbursements 513,248 210,000 35,000 199,500 Transfers -in Other Funds 1,216,883 1,488,850 1,479,129 1,471,347 Fd Balance Reserves 762,603 2,024,600 1,362,780 2,162,697 Total Estimated Resources $20,809,649 $23,103,051 $25,453,556 $25,704,830 APPROPRIATIONS City Council $146,502 $166,609 $144,915 $156,283 City Attorney 243,296 295,000 235,000 255,000 City ManageriCity Clerk 897,883 1,117,128 938,555 963,569 Finance 415,452 497,253 470,523 576,926 Human Resources 226,252 281,121 255,609 268,292 Information Systems 1,064,686 979,597 968,110 883,439 General Government 340,171 361,996 347,906 344,850 Civic Center 639,524 554,813 511,843 683,028 Public Information 523,995 681,315 663,121 609,707 Economic Development 128,459 368,822 218,372 315,242 Law Enforcement 5,479,623 5,985,235 5,486,100 6,124,240 Volunteer Patrol 3,301 6,500 5,179 5,000 Fire - 7,500 7,359 15,000 Animal Control 128,587 134,657 134,667 140,000 Emergency Preparedness 67,574 60,640 52,655 57,390 Community Dev,lPlanning 571,369 729,348 683,267 595,143 Building &Safety 478,577 553,900 576,147 707,657 Neighborhood Improvement 290,655 311,832 '302,348 302,916 Community Services Admin 408,139 410,069 391,831 421,176 Diamond Bar Center - Open. 985,329 1,407,328 1,397,183 1,098,093 Park Operations 998,035 1,151,007 1,157,620 1,074,305 Recreation 1,684,622 1,842,762 1,796,111 1,960,651 Public Works - Admin 583,727 763,770 757,618 804,673 Engineering 265,320 481,822 486,473 406,786 Road Maintenance 1,146,374 1,509,622 1,505,318 1,586,151 Landscape Maintenance 376,901 363,375 362,700 230,757 Transfer -Out Other Funds 2,020,698 2,278,860 3,602,063 3,813,763 Total Appropriations 20,095,352 23,301,894 23,468,594 24,450,036 Excess Resources over Appropriations $714,298 ($198,843) $1,984,962 $1,254,795 Fund Balance Reserves @ Beg of Year 17,200,661 17,152,356 17,152,356 17,774,538 Less Appropriations Carry Over Less Uses of Fd Bal Reserves (762,603) (2,024,600) (1,362,780) (2,162,697) Estimated Fd Bal Reserves @ 06130 17,152,356 14,928,913 17,774,538 16,866,635 Uses of Fund Balance Reserves: General Plan 63,135 165,039 154,000 25,000 Economic Development 128,459 368,821 216,372 315,242 Watershed Management 20,000 20,000 Transfer out - CIP 158,115 77,101 1,171,434 Trans€erout -LLADS 136,087 211,188 202,942 299,011 Transfer out - PEG Fees 20,397 Emergency Generator 127,520 DBC Technology Upgrades 76,781 120,872 114,443 DBC Office Upgrades 72,5D6 334,209 231,250 Emergency Generator Housing 65,000 27,280 50,000 Document Scanning System 100,000 10,600 95,000 Residential Slurry Seal - Area 113 119,058 17,189 Mobile Command Post 45,000 31,400 Dog Park Improvements 23,000 13,003 Parkway Curb Removal 156,613 - 156,613 PC Replacement CH & DBC 140,800 140,800 Park Slurry Seal Project 105,000 1 D5,000 Design - Heritage Park Com Gtr Imp 50,000 762,603 2,024,600 1,362,780 2,162,697 CITY OF DIAMOND DAR GENERAL FUND ESTIMATED REVENUE FY 2014-15 Fines & Forfeitures 32150 Vehicle Code Fines FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 32200 General Fines Actual Adjusted Projected Proposed Property Taxes Municipal Code Fines - 1,000 1,000 30010 Current Secured 3,751,549 3,781,844 3,781,844 3,848,026 30020 Current Unsecured 162,374 168,345 168,345 171,291 30050 Supplemental Roll 110,041 92,153 125,000 127,500 30100 Prior Year Property Tax (8,037) (7,500) (15,000) (15,000) 30200 Misc. Property Taxes 1,954 2,000 2,000 2,000 30250 Interest Penalties & Delinquencies 29,823 30,000 30,000 30,000 34350 Total Property Taxes 4,047,704 4,066,842 4,092,189 4,163,817 Other Taxes Building Standards Adm Fee 1,179 1,465 1,539 1,304 31010 Sales Tax 2,638,096 2,719,959 2,719,959 2,751,971 31011 Sales Tax Compensation Fund 900,182 908,041 908,041 920,825 31200 Transient Occupancy Tax 782,952 782,590 800,000 800,000 31210 Franchise Tax 1,465,666 1,442,655 1,402,095 1,438,000 31215 PEG Fees 16,985 65,000 97,617 - 31250 Property Transfer Tax 316,265 375,000 375,000 350,000 Business License Fees Total Other Taxes 6,120,146 6,293,245 6,302,712 6,260,796 Subventions - State: 3,000 3,000 3,000 31340 Homeowners Exemption 32,569 35,000 32,000 35,000 31700 Motor Vehicle in Lieu (VLF) - - 25,887 - 31701 VLF - Property Tax In Lieu 4,659,994 4,836,214 4,836,214 4,920,848 Engr -Address Change Fee Total Subventions -State 4,692,563 4,871,214, 4,894,101 4,955,848 From Other Agencies 75,F1 70,000 75,000 75,000 31900 Intergovt Revenue -Other Cities - 300,000 600,000 337,500 Total From Other Agencies - 300,000 600,000 337,500 Fines & Forfeitures 32150 Vehicle Code Fines 308,333 300,000 305,000 305,000 32200 General Fines 23,367 20,400 22,000 25,.000 32210 Municipal Code Fines - 1,000 1,000 5,000, 32230 Parking Fines 165,324 200,000 200,000 200,000 32250 Vehicle Impound Fees 25,118 12,000 12,000 12,000 32270 False Alarm Fees - 2,500 3,500 5,000 Inspection Fees Total Fines & Forfeitures 522,142 535,900 543,500 552,000 Current Service Charges: Building Fees: 34110 Building Permits 266,981 322,519 625,697 573,863 34120 Plumbing Permits 34,086 38,599 40,561 34,358 34130 Electrical Permits 33,502 41,330 43,431 36,789 34140 Mechanical Permits 21,529 27,354 28,745 24,348 34200 Permit Issuance Fee 58,967 71,927 75,583 64,024 34250 Inspection Fees 9,627 12,088 12,702 10,760 34300 Plan Check Fees 220,178 295,064 332,460 444,366 34310 Plan Retention Fee 15,532 17,089 18,431 15,211 34350 SMIP Fees 2,483 4,210 4,424 3,747 34355 Building Standards Adm Fee 1,179 1,465 1,539 1,304 34415 Waste Reduction Fees - 500 500 500 Sub -Total 664,064 832,145 1,184,074 1,209,270 Planning Fees: 34430 Current Planning Fees 100,474 110,000 300,000 200,000 34552 Willow Heights Developer Fees - - - 1,500,000 34554 Willow Heights Park Impr Fees - - - 384,615 34560 Business License Fees 19,882 18,000 22,000 22,000 34561 Business License Late Fees 2,594 3,000 3,000 3,000 Sub -Total 122,950 131,000 325,000 2,109,615 Engineering Fees: 34610 Engr- Plan Check Fees 88,875 125,000 140,000 30,000 34620 Engr -Address Change Fee 4,520 5,000 5,000 5,000 34630 Engr - Encroachment Fees 75,F1 70,000 75,000 75,000 CITY OF DIAMOND BAR GENERA! FUND ESTIMATED REVENUE FY 2014-15 Cost Reimbursements 36950 Cost Reimbursements Total Cost Reimbursements Transfers In -Other Funds: 39012 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Transfer In - Int. Waste Mgt. Fd 39116 Actual Adjusted Projected Proposed 34640 Engr - Inspections Fees 7,374 75,000 85,000 60,000 34650 Soils/Traffic/Misc Engring Fees 18,090 30,000 30,000 25,000 34662 Waste Hauler Fees 207,057 89,319 89,319 90,302 34665 Industrial Waste Fees 23,707 30,000 30,000 30,000 - Sub -Total 425,474 424,319 454,319 315,302 Recreation Fees: 1,471,347 34720 Community Activities 73,392 74,495 50,000 88,475 34730 Senior Activities 54,638 52,000 52,000 66,441 34740 Athletics 85,410 97,790 90,000 104,399 34760 Fee Programs 230,815 237,196 237,196 262,798 34780 Contract Classes 265,336 275,000 275,000 275,000 34800 Special Event Fees 98,510 127,000 127,000 105,000 Sub -Total 808,101 863,481 831,196 902,113 Total Current Service Charges 2,020,589 2,250,945 2,794,589 4,536,300 Use of Money and Property: 36100 Investment Earnings 120,103 135,000 135,000 127,000 36110 Unrealized Gain/(Loss) on Invests (126,190) - - 36120 Gain/Loss On Sale of Investments - 2,200 7,000 36600 Returned Check Charges (2,252) 500 50 225 36610 Rents & Concessions 205,329 226,255 206,000 226,300 36615 DB Center Rental 613,485 622,000 635,000 635,000 36618 Facility Security 24,596 25,000 25,000 25,000 36620 Heritage Pk Bldg Rental 20,920 20,000 20,000 20,000 36625 Parks & Fields Rental 17,066 20,000 20,000 20,000 36630 Sale of Fixed Assets - 1,000 - 500 36635 Proceeds from Sale 9,200 - 2,282,406 - 36650 Sale of Printed Material 2,098 2,500 2,100 2,500 36660 Donations 4,000 1,000 750 500 36800 Property Damage - Pub Wks 5,115 3,000 13,000 5,000 36810 Property Damage - Parks 74 500 250 500 36900 Miscellaneous Revenue _ 20,227 2,500 3,000 2,500 Total Use of Money and Property 913,771 1,061,455 3,349,556 1,065,025 Cost Reimbursements 36950 Cost Reimbursements Total Cost Reimbursements Transfers In -Other Funds: 39012 Transfer In - Law Enforcement Fun[ 39111 Transfer In - Gas Tax Fund 39115 Transfer In - Int. Waste Mgt. Fd 39116 Transfer In - Traffic Mitigation Fund 39123 Transfer In - Safe Parks Fd 39126 Transfer In - COPS Fund 39127 Transfer In - Narc Asset Forfeiture 39141 Transfer In - LLAD 41 60,681 Total Transfers In -Other Funds Fund Balance Reserves - Use of Fund Balance Reserves GENERAL FUND TOTAL 513,248 210,000 35,000 199,500 513,248 210,000 35,000 199,500 - - - 20Q000 867,183 979,032 979,032 971,867 62,001 60,681 60,681 59,698 - 150,000 150,000 - 108,063 115,340 115,340 130,320 82,463 107,322 107,322 109,462 97,173 66,754 66,754 - - 9,721 - - 1,216,883 1,488, 850 1,479,129 1,471,347 762,603 2,024,600 1,362,780 2,162,697 20,809,649 23,103,051 25,453,556 25,704,830 3 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY14-15 TOTAL BUDGET $25,704,830 PROPERTY TAXES 1,438,000 Southern CA Edison 4,163,817 Current Secured (30010) Amount Budgeted: Time Warner 3,848,026 1.75% base year inflation factor 165,000 3,848,026 27,000 Current Unsecured (30020) Amount Budgeted: 171,291 1.75% base year inflation factor 171,291 Supplemental Roll (30050) Amount Budgeted: 127,500 Historical - Based on home safes & home improvements 127,500 Prior Year Property Tax (30100) Amount Budgeted: (115,000) Historical - Based on re -assessments and overcharges (15,000) Misc. Property Taxes (30200) Amount Budgeted: 2,000 Historical 2,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: 30,000 Historical 30,000 OTHER TAXES 6,260,795 Sales Tax (31010) Amount Budgeted: 2,751,971 Based on HdL FY 2014 projection 2,751,971 Sales Tax Compensation Fund (31011) Amount Budgeted: 920,825 Based on HdL FY 2014 projection 920,825 Transient Occupancy Tax (31200) Amount Budgeted: 800,000 Based on 2013114 estimated 800,000 Franchise Tax (31210) Amount Budgeted: 1,438,000 Southern CA Edison 416,000 The Gas Company 130,000 Time Warner 360,000 Verizon FIGS 165,000 Clear Channel 27,000 Solid Waste -based on 5% of gross receipts 340,000 Property Transfer Tax (31250) Amount Budgeted: 350,000 Based on property sales 350,000 SUBVENTIONS - STATE 4,955,848 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical 35,000 Motor Vehicle in Lieu (31700) Amount Budgeted: This revenue has been eliminated by the State - VLF Property Tx in Lieu (31701) Amount Budgeted: 4,920,848 Based on current yr + 1.75% growth 4,920,848 9 CITY OF DIAMOND DAR GENERAL FUND REVENUE BUDGET DISCUSSION FY14-15 Page 2 FROM OTHER AGENCIES 337,500 Intergov't Revenue - Other Cities (31900) Amount Budgeted: 337,500 Sale of Prop A Funds 337,500 FINES & FORFEITURES 552,000 Traffic Fines (32150) Amount Budgeted: 305,000 Based on current yr 305,000 General Fines (32200) Amount Budgeted: 25,000 Based on current year 25,000 Municipal Code Fines (32210) Amount Budgeted: 5,000 Data Ticket collecting fines (new this year) 5,000 Parking Fines (32230) Amount Budgeted: 200,000 Based on current yr 200,000 Vehicle Impound Fees (32250) Amount Budgeted: 12,000 Based on current yr 12,000 False Alarm Fees (32270) Amount Budgeted: 5,000 Newly Implemented Program 5,000 CURRENT SERVICE CHARGES: BUILDING FEES: Building Permits (34110) Building Permit Fees umbing Permits (34120) Plumbing Permit Fees Electrical Permits (34130) Electrical Permit Fees Amount Budgeted: 573,863 573,863 Amount Budgeted: 34,358 Amount Budgeted: 36,7 36,789 4,536,300 Mechanical Permits (34140) Amount Budgeted: 24,348 Mechanical Permit Fees 24,348 Permit Issuance Fee (34200) Amount Budgeted: 64,024 Permit Issuance Fee 64,024 Inspection Fees (34250) Amount Budgeted: 10,760 Inspection Fees 10,760 Plan Check Fees (34300) Amount Budgeted: 444,366 Plan Check Fees 444,366 Plan Retention Fee (34310) Amount Budgeted: 15,211 Plan Retention Fee 15,211 SMTP Fees (34350) Amount Budgeted: 3,747 Primarily remitted to State 3,747 Building Standards Adm Fee (34355) Amount Budgeted: 1,304 Primarily remitted to State 1,304 9 CITY OF DIAMOND DAR GENERAL FUND REVENUE BUDGET DISCUSSION FY14-15 Page 3 Waste Reduction Fee (34355) Amount Budgeted: 500 Waste Reduction Fees 500 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 200,000 Planning Fees 200,000 Willow Heights Developer Fees (34552) Amount Budgeted: 1,500,000 100 Units during FY 14115 1,500,000 Willow Heights Park Impr Fees (34554) Amount Budgeted: 384,615 100 Units during FY 14115 384,615 Business License Fees (34560) Amount Budgeted: 22,000 Business License Fees 22,000 Business License Late Fees (34561) Amount Budgeted: 3,000 Business License Late Fees 3,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 30,000 Engineering Pian Check Fees 30,000 Engr - Address Change Fee (34620) Amount Budgeted: 5,000, Address Change Fee 5,000 Engr - Encroachment Fees (34630) Amount Budgeted: 75,000 Encroachment Fees 75,000 Engr - Inspections Fees (34640) Amount Budgeted: 60,000 Inspection Fees 60,000 Engr - Soils/Traffic/Misc Engr Fees (34650) Amount Budgeted: 25,000 Soils/Traffic/Mist Engineering Fees 25,000 Waste Hauler Fees (34662) Amount Budgeted: 90,302 Street Sweeping Fees 90,302 Industrial Waste Fees (34665) Amount Budgeted: 30,000 Industrial Waste Fees 30,000 RECREATION FEES Community Activities (34720) City Birthday Party Haunted House/Fall Festival Concert Share Adult Excursions DB4Youth Winter Snowfest -Candy Cane Craft Fair Concerts in the Park Bridal Show Amount Budgeted: n 18,100 2,875 29,700 9,125 7,300 4,375 2,000 15,000 88,475 Senior Activities (34730) Senior Excursions Senior Activities CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 4-15 4 Amount Budgeted: 42,066 24,375 66,441 Athletics (34740) Amount Budgeted: 104,399 Youth Baseball 17,964 Youth Indoor Soccer - Mt Calvary 11,976 Youth Basketball 34,539 Adult Volleyball 3,200 Adult Basketball 36,720 Fee Programs (34760) Amount Budgeted: 262,798 Day Camp 153,500 Tiny Tots 109,298 Contract Classes (34780) Amount Budgeted: 275,000 . Contract Classes 275,000 Special. Event Fees Amount Budgeted: 105,000 Calvary Chapel - Sheriff 105,000 USE OF MONEY AND PROPERTY 1,264,525 Interest Earnings (36100) Amount Budgeted: 127,000 127,000 Returned Chock Charges (36600) Amount Budgeted: 225 Based on 15 returned checks/year 225 Rents & Concessions (36610) Amount Budgeted: 226,300 Soda Machine Contract -- Parks 6,000 Cell Site Contracts (2) -- Peterson Park 44,000 Cell Site Contract -- Eastgate Road Access 10,000 Cell Site Contracts (2) -- Pantera Park 52,500 Cell Site Contracts (3) -- RBC 108,300 Cell Site Contract- Next G,/Crown Castle Micro Sites 5,500 Diamond Bar Center Rental (36615) Amount Budgeted: 635,000 Diamond Bar Center Rental 635,000 Facility Security (36618) Amount Budgeted: 25,000 Facility Security 25,000 Heritage Park Bldg Rental (36620) Amount Budgeted: 20,000 Heritage Park Community Center Rental 20,000 Parks & Fields Rental (36625) Amount Budgeted: 20,000 Pantera Park Activity Room Rental 5,000 Picnic Reservations 12,000 Ball Field Rental 3,000 Sale of Fixed Assets (36630) Amount Budgeted: 500 Surplus equipment 500 7 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY14-15 Page 5 Sale of Printed Material (36650) Amount Budgeted: 2,500 Misc plans & specs, etc. 2,500 Donations (36660) Amount Budgeted: 500 Donations 500 Property Damage - Pub Wks (36800) Amount Budgeted: 5,000 Property Damage 5,000 Property Damage - Parks (36810) Amount Budgeted: 500 Property Damage 500 Miscellaneous Revenue (36900) Amount Budgeted: 2,500 Miscellaneous Revenue 2,500 Cost Reimbursements (36950) Amount Budgeted: 199,500 Recoverable legal fees from code enforcement cases 185,000 Miscellaneous 14,500 TRANSFERS IN -OTHER FUNDS 1,471,347 Transfer In - Law Enforcement Fund (39012) Amount Budgeted: 200,000 Use prior year's savings toward increase in public safety budget 200',000 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 971,867 Utilities (001-5510-42126) 70,000 Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 901,867 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 59,698 Street Sweeping (001-5554-45501) 44,698 Storm Drainage (001-5554-45512) 15,000 Transfer In - Traffic Imp Fund (39116) Amount Budgeted: 0 Transfer In - Traffic Imp Fund Transfer In --Prop A Safe Prks Fund (39123) Amount Budgeted: 130,320 Youth Master Plan Implementation 95,320 Landscape Maintenance 35,000 Transfer In - COPS Fund (39126) Amount Budgeted: 109,462 Law Enforcement Technician Position 84,462 DB Fingerprinting Program 25,000 Fund Balance Reserves Amount Budgeted: 2,162,697 2,162,697 Economic Development Exp 315,242 Transfer Out - PEG Fees 20,397 Transfer -Out- LL.ADS 299,011 Transfer -Out- CIP (Parks Projects) 40,565 Transfer -Out- CIP (Streets Projects) 1,130,869 Emergency Generator Housing 80,000 Parkway Curb Removal 156,613 Document Scanning 95,000 General Plan 25,000 E CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 42325 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42112 Photography 42115 Advertising 42124 Technology 42125 Telephone . 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42390 Elections 9,561 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 1p> r,AKTMENT i.egtsla�ive I]IVISION Summary QR ANIZ1ITIO : QG1. 4011A614030 < FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 661,073 619,623 620,163 595,471 235 1,500 250 1,000 7,699 12,852 7,500 12,658 109,982 111,066 101,188 105,761 7,524 9,634 7,858 7,874 3,010 3,702 3,702 3,359 10,533 10,611 10,270 9,561 127,534 132,159 115500 122,678 927,590 901,147 866,431 858,363 2,488 2,500 1,700 2,500 (354) - - - 2,134 2,500 1,700 2,500 - 500 500 500 1,252 8,000 2,500 8,000 - - - 4,200 5,118 5,700 5,600 2700 735 1,700 1,500 1,700 116 - - 2,630 3,300 3,100 3,300 4,508 7,450 6,000 7,450 4,233 3500 3,700 4,200 24,508 24,000 18,000 26,000 28,343 28,940 28,940 28,940 344 1,000 500 1,000 17 120,000 115,000 - 71,804 204,090 185,340 87,990 44000 Professional Services 42,857 176,000 30,000 171,000 44020 Prof Svcs - General Legal 69,763 145,000 125,000 135,000 44021 Prof Svcs - Special Legal 399 25,000 10,000 25,000 44023 Prof Svcs - Sp Lgl-Cade Enf 173,134 125,000 100,000 125,000 TOTAL PROF SVCS 286,153 471,000 265,000 456,000 CAPITAL OUTLAY 46220 Furniture DEPARTMENT TOTAL 1,287,681 1,578,737 1,318,471 1,404,853- 9 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 I��k?AKTM€NT � Legislative DI�fSIpN i;��y Gai�nc�i QRCAT�kIZPiT,IQN#k't SUPPLIES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Operating Supplies 662 Actual Adjusted Projected Proposed PERSONNEL SERVICES 662 100 500 1,000 40010 Salaries 43,865 44,760 45,300 44,760 40070 City Paid Benefits 1,884 5,905 2,500 5,979 40080 Retirement 5,797 6,188 6,188 6,457 40083 Worker's Comp. Exp. 337 358 358 358 40085 Medicare 1,313 1,370 1,370 1,258 40090 Benefit Allotment 62,802 66,627 55,000 55,871 Meetings TOTAL PERSONNEL 115,998 125,209 110,716 114,683 SUPPLIES 41200 Operating Supplies 662 1,000 500 1,000 TOTAL SUPPLIES 662 100 500 1,000 OPERATING EXPENDITURES 42112 Photography - 500 500 500 42125 Telephone 2,543 2,700 2,600 2,700 42130 Rental/Lease of Equipment 735 1,700 1,500 1,700 42315 Membership & Dues 390 300 100 300 42320 Publications - 200 - 200 42325 Meetings 1,360 1,000 1,000 1,200 42330 Travel -Conferences 7,174 16,000 10,000 16,000 42335 Travel -Mileage & Auto Allow 17,640 18,000 18,000 18,000 TOTAL OPERATING EXP. 29,842 40,400 33,700 40,600 DIVISION TOTAL 146,502 166,609 144,916 156,283 1H CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FYI 4-16 TOTAL BUDGET $156,283 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 114,683 City Council Members ($746/mo + Bene's) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Office Supplies. 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos 500 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: ' 1,700 Cable Modems 1,700- Membership ,700- Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) League, Chamber, Misc el -Conferences (42330) League, COCA, Nat[ League, SCAG, Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42333) Auto Allowance - 300/mo X 5 Amount Budgeted: 1,20 1,200 Amount Budgeted: 16,000 16,000 unt Budgeted: 18,000 18,000 Education & Training (42340) Amount Budgeted: - 11 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 DEMARTili[ti1T Leislail�ra IRS ON gty Atfflrr�ey QE�GANl�ATlO�I FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PROFESSIONAL: SERVICES 44020 Prof Svcs - General Legal 69,763 145,000 125,000 135,000 44021 Prof Svcs - Special Legal 399 25,000 10,000 25,000 44023 Prof Svcs - Sp Lgl Code Enf 173,134 125,000 100,000 125,000 TOTAL. PROF SVCS 243,296 295,000 • 235,000 285,000 DIVISION TOTAL 243,296 295,000 235,000 285,000 12 TOTAL BUDGET CITY OF DIAMOND DAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY'14-15 $285,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 135,000 City Attorney 135,000 Special Legal Svcs (44021) Amount Budgeted: 25,000 Special Litigations 15,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf (44023) Amount Budgeted: 125,000 City Prosecutor, County Dist Atty, Misc. 125,000 13 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 D>= A#.TM.NT Leg�slzt�ue DIVISION ,. ;, ivaty.�llanagerl'�Eerlc` QiE�����zaTlo�t;� , .:Q01k4Q3Q 14 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40040 Salaries 617,208 574,863 574,863 550,711 40020 Over -Time Wages 235 1,500 250 1,000 40070 City Paid Benefits 5,815 6,946 5,000 6,679 40080 Retirement 104,185 104,878 95,000 99,304 40083 Worker's Comp. Exp. 7,187 9,276 7,500 7,516 40084 Short/Long Term Disability 3,010 3,702 3,702 3,359 40085 Medicare 9,220 9,241 8,900 8,303 40090 Benefit Allotment 64,732 65,532 60,500 66,807 TOTAL PERSONNEL 811,592 775,938 755,715 743,679 SUPPLIES 41200 Operating Supplies 1,826 1,500 1,200 1,500 41300 Small Tools & Equipment (354) - - _ TOTAL SUPPLIES 1,472 1,500 1,200 1,500 OPERATING EXPENDITURES 42115 Advertising 1,252 8,000 .2,500 8,000 42124 Technology - - - 4,200 42125 Telephone 2,575 3,000 3,000 - 42200 Equipment Maintenance 116 - - _ 42315 Membership & Dues 2,240 3,000 3,000 3,000 42320 Publications 4,508 7,250 6,000 7,250 42325 Meetings 2,873 2,500 2,700 3,000 42330 Travel -Conferences 17,334 8,000 8,000 10,000 42335 Travel -Mileage & Auto Allow 10,703 10,940 10,940 10,940 42340 Education & Training 344 1,000 500 1,000 42390 Elections 17 120,000 115,000 - TOTAL OPERATING. EXP. 41,962 163,690 151,640 47,390 PROFESSIONAL SERVICES 44000 Professional Services 42,857 176,000 30,000 171,000 TOTAL PROF SVCS 42,857 176,000 30,000 171,000 CAPITAL OUTLAY 46200 Office Equipment TOTAL CAPITAL OUTLAY - - - _ DIVISION TOTAL 897,883 1,117,128 938,555 963,569 14 CITY OF DIAMOND BAR CITY MANAGER/ CLERK (001-4030) BUDGET DISQUSSION FYI 4-15 TOTAL BUDGET $963,569 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 743,679 City Manager 0.80 FT Deputy City Manager 0.775 FT City Clerk 1.00 FT Sr. Management Analyst 0.50 FT Management Analyst 0.50 FT Administrative Assistant 1.00 FT Senior Office Specialist 0.30 FT 4.875 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Misc Office Supplies 1,500 Small Tools & Equipment (41300) Amount Budgeted: - Mise Small Tools - OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 8,000 Public hearing notices 8,000 Technology (42124) Amount Budgeted: 4,200 Technology Allowance - CM, DCM, CC, Sr. Mgmt Analyst 4,200 Telephone (42125) Amount Budgeted: - Moved to Technology - Membership & Dues (42315) Amount Budgeted: 3,000 ICMA (3) CM/DCM/ATCM 3,000 SCAN NATOA (2) DCMICM MMASC (4) DCMIATCM/SMA (2) SGVCMA ICSC (1) CM SGVACM CCAC, 11MC, Natl Notary Assn, Nat] Parliamentarians Publications (42320) Amount Budgeted: 7,250 CA Public Sector Directory, Various 750 City Attorney's Handbook from LOCC 2,500 West Code Updates 4,000 Meetings (42325) Amount Budgeted: 3,000 Various 3,000 15 CITY OF DIAMOND BAR CITY MANAGER I CLERK (001-4030) BUDGET DISCUSSION FYI 4-15 Page 2... — -- -- — -- - - - Travel -Conferences (42330) Amount Budgeted: 10,000 Includes travel for City Mgr, DCM, SMA,MA 10,000 League, MMASC, CCCA, ICMA, ICSC, etc League Election Conf., CCAC Ann[ Conf., City Clerk's Ann[ Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 DCM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 1,000 1,000 Elections (42390) Amount Budgeted: - County Consolidation Services - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 171,000 Minute Secretary - City Council Minutes 10,000 Lobbying Svcs - Gonsalves $3,000/mo 36,000 Municode Supplement 10,000 Election Services 5,000 Document Scanning System 95,000 Miscellaneous 15,000 CAPITAL. OUTLAY - Miscellaneous - 16 CIW OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare/Social Security 40086 Post Retirement Benefits 40090 Benefit Allotment 40093 Benefit Adm/Unemployment 7,161 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES IOE3?ARTt1►IEi�tT =Admin � Support is t31VE51vN 5urnj i? GAt IZATtON # QQ C�4�5.4:ttt ?j:096: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 1,006,795 1,113, 367 1,109,208 1,243,830 14,473 17,700 17,950 15,200 32,019 16,900 15,737 17,292 140,314 202,860 189,628 224,287 12,706 16,436 15,966 18,040 6,764 7,161 6,1351 7,587 32,207 17,857 17,220 19,051 8,190 8,640 8,448 7,200 13Q906 155,464 153,574 177,456 - 2,500 2,500 - 1,384,374 1558,885 885 1, 536,882 1,729,944 77,640 67,750 70,950 75,500 1,381 9,500 3,850 5,450 24,120 40,500 40,600 19,000 103,141 117,750 115,400 99,950 OPERATING EXPENDITURES 42100 Photocopying 42110 Printing 42112 Photography 42113 Engraving Svcs 42115 Advertising 42120 Postage 42121 Mailing Services 42124 Technology 42125 Telephone 42126 Utilties 42128 Banking Charges 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42205 Computer Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publicatsons 42325 Meetings 42330 Travel-ConferencesIResearct 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42341 Employee Tuition Reimb 42345 Pre -Employment Screening 42346 Mise Employee Benefits 42347 Employee Recognition Pgm 42395 Misc Expenditures 204,175 TOTAL OPERATING EXP, PROFESSIONAL SERVICES 10,107 12,000 12,000 12,500 26,590 41,000 32,500 43,750 741 1,100 1,100 1,650 1,081 2,000 2,000 2,000 26,708 36,500 37,000 36,500 70,085 82,950 79,000 83,450 354 - - - - - - 6,000 39,670 41,889 40,789 38,930 139,847 166,000 160,500 160,500 9,761 20,100 15,000 10,500 1,281 500 200 5,000 47,481 37,108 37,108 44,800 10,545 11,800 11,800 9,000 195,240 204,175 203,000 210,800 137,330 186,170 186,170 176,340 3,298 3,500 3,000 5,000 42,898 49,195 45,910 49,220 2,183 2,500 2,500 2,750 28,392 22,010 13,210 18,550 7,509 14, 500 13,000 17,800 9,034 9,790 9,790 10,090 9,953 16,825 8,675 21,150 - 3,000 100 3,000 V52 7,000 6,000 7,000 1,301 1,300 1,300 1,3()0 179 1,060 2,000 2,000 - 1,000 - 829,920 973,912 924,652 979,580 44000 Professional Services 369,500 672,200 516,700 569,750 44010 Prof Svcs-Acctg & Auditing 23,151 57,500 56,070 48,760 44030 Prof Svcs -Data Processing 51,000 51,200 51,000 54,000 TOTAL PROF SVCS 443,651 780,900 623,770 672,510 17 CONTRACT SERVICES 45000 Contract Services 41,420 52,600 47,500 54,500 TOTAL CONTRACT SVCS. 41,420 52,600 47,500 54,500 . _ -.---CAPITAL.-OUTLAY 46220 Furniture/Fixtures 269,446 10,000 10,500 5,000 46230 Computer Equip -Hardware 234,764 120,872 114,500 - 46235 Computer Equip -Software 426 - - - 46250 Misc Equipment 7,115 45,000 45,000 - 46310 Bldg Improvements -Civic Cir 24,582 - - 46410 Capital Improvements - 65,000 27,280 160,000 536,333 240,872 197,280 165,000 DEPARTMENT TOTAL $3,338,840 $3,724,919 $3,445,484 $3,701,484 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 ' City Paid Benefits 40080 Retirement 40083 Worker's Camp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 2,788 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES RIrP;4fTiVINF Admin Support C}I111S1�iN 'Finance" QRAIIAICII :t30 4Q50 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 274,997 313,510 312,000 360,693 1,042 1,500 1,750 1,500 3,623 5,245 5,245 5,277 43,857 60,230 55,000 65,040 2,122 2,788 2,788 2,886 1,571 2,126 1,900 2,200 4,142 5,576 5,000 5,743 37,066 46,008 44,000 54,408 368,420 436,983 427,683 497,746 1,028 1,500 1,500 2,000 - 300 600 500 1,028 1,800 2,100 2,500 OPERATING EXPENDITURES 42110 Printing 842 2,000 1,500 2,250 42124 Technology - - - 1,200 42125 Telephone 519 520 520 - 42315 Membership & Dues 740 900 500 1,120 42320 Publications - 200 200 300 42325 Meetings - - 250 150 250 42330 Travel -Conferences 1,452 4,000 2,500 6,000 42335 Travei-Mileage & Auto Allow 3,221 3,300 3,300 3,500 42340 Education & Training 2,594 3,800 1,000 7,050 TOTAL OPERATING EXP. 9,368 14,970 9,670 21,670 PROFESSIONAL SERVICES 44000 Professional Services 21,236 11,000 5,000 6,250 44010 Prof Svcs-Acctg & Auditing 15,400 32,500 26,070 48,760 TOTAL PROF SVCS 36,636 43,500 31,070 55,010 DIVISION TOTAL 415,452 497,253 470,523 576,926 19 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 14-15 TOTAL BUDGET $576,926 PERSONNEL. SERVICES Personnel (40010-40093) Full Time Finance Director Senior Accountant Accountant I Accounting Technician SUPPL IES Amount Budgeted: 0.85 FT 0.95 FT 1.00 FT 1.20 FT 4.00 FT 497,746 Operating Supplies (41200) Amount Budgeted: 2,000 Miscellaneous Office Supplies 2,000 Small Tools and Equipment (41300) Amount Budgeted: 500 Miscellaneous 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,250 Printing of Forms & CAFR 500 Printing of Budget 1,000 Printing of Checks & Forms 750 Telephone (42124) Amount Budgeted: 1,200 Tecnology Allow - Fin Director 1,200 Telephone (42125) Amount Budgeted: - Moved to Technology - Membership & Dues (42315) Amount Budgeted: 1,120 GFOA 600 CMTA 175 SUGA 195 CSMFO 150 Publications (42320) Amount Budgeted: 300 FLSA Publications, GFOA Publications, 200 GASB Info ' 100 Meetings (42325) Amount Budgeted: 250 Misc CSMFO, CMTA 250 Travel -Conferences (42330) Amount Budgeted: 6,000 GFOA- Location TBD 1,500 CSMFO 1,500 C MTA 1,000 CalPERS 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Misc Auto Allowance - Finance Director 20 500 3,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: CITY OF DIAMOND BAR CAFR Info : 750 FINANCE DIVISION (001-4050) 500 Finance Special Projects BUDGET DISCUSSION Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 48,760 FY 14-15 23,760 Sales Tax & Transfer Tax Auditing Svcs. (moved from Gen Gov't) Page 2 Deferred Compensation Fiduciary Consultant Education & Training (42340) Amount Budgeted: 7,050 CalPERS Training 500 Diehl Evans Payroll Tax Class 750 GASB Update 300 CMTA Training 500 Pentamation Budget Module Training 5,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,250 CAFR Info : 750 GFOA Award Program 500 Finance Special Projects 5,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 48,760 Audit Contract 23,760 Sales Tax & Transfer Tax Auditing Svcs. (moved from Gen Gov't) 20,000 Deferred Compensation Fiduciary Consultant 5,000 21 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES EY 2014-2015 f�EPTII,Vf�NT r�dm� &ySup�ark 131V1Sl iN ;H ...... :Res ...... OPERATING EXPENDITURES 42110 Printing FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42115 Advertising Actual Adjusted Projected Proposed PERSONNEL SERVICES Technology - - - 40010 Salaries 128,471 169,095 165,000 174,567 40020. Over Time Wages 1,492 - - - 40070 City Paid Benefits 21,089 2,755 2,500 2,691 40080 Retirement 1,145 31,124 29,000 31,478 40083 Worker's Comp, Exp. 762 1,548 1,450 1,397 40084 Short/Long Term Disability 1,960 1,099 1,000 1,065 40085 Medicare 19,175 2,761 2,700 2,714 40090 Benefit Allotment 21,593 26,700 26,700 27,240 40093 Benefits Administration Pre -Employment Screening 2,500 2,500 - 7,000 TOTALPERSONNEL 195,687 .237,582 230,850 241,152 SUPPLIES 42347 Employee Recognition Prgm, 179 1,000 41200 Operating Supplies 1,743 2,000 2,200 2,000 41400 Promotional Supplies - 1,000 1,100 1,500 TOTAL SUPPLIES 1,743 3,000 3,300 3,500 OPERATING EXPENDITURES 42110 Printing - 500 - 2,000 42115 Advertising 1,951 3,000 3,000 3,000 42124 Technology - - - 1,200 42125 Telephone 270 519 519 - 42315 Membership & Dues 7,497 5,480 4,500 5,400 42320 Publications 350 750 750 750 42325 Meetings 1,250 1,500 1,800 1,500 42330 Travel -Conferences (26) 2,800 2,800 2,800 42335 Travel-MileagelAuto Allow 815 .1,690 1,690 1,690 42340 Education & Training 4,786 10,000 5,000 10,000 42341 Employee Tuition Reimb - 3,000 100 3,000 42345 Pre -Employment Screening 8,352 7,000 6,000 7,000 42346 Misc Employee Benefits 1,301 1,300 1,300 1,300 42347 Employee Recognition Prgm, 179 1,000 2,000 2,000 TOTAL OPERATING EXP. 26,725 38,539 29,459 41,640 PROFESSIONAL SERVICES 44000 Professional Services 21097 2,000 2,000 2,000 TOTAL PROF SVCS 2,097 2,000 2,000 2,000 DIVISION TOTAL 226,252 281,121 265,609 288,292 22 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $288,292 PERSONNEL SERVICES Personnel (40010-40095) Amount Budgeted: 241,152 Full Time Human Resources Manager 1.00 FT Human- Resources Technician 1.00 FT 2.00 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Miscellaneous office supplies 2,000 Prornotionalwitem!§ (41400) Amount Budgeted: 1,500 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Personnel Rules & Regulations Re -printing and update 2,000 Advertising (42115) Amount Budgeted: 3,000 Employment Advertising 3,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - HR Mgr 1,200 Telephone (42125) Amount Budgeted: - Moved to Technology - Membership & Dues (42315) Amount Budgeted: 5,400 LCW - ERC (Consortium Membership) 3,500 SCPMA 200 PELRACINPERLA 350 SHRM 370 SCPLRC (Agency membership) 200 IP MA -H R 780 Publications (42320) Amount Budgeted: 750 JJ Keller & Associates (Labor Law Posters) 750 Meetings (42325) Amount Budgeted: 1,500 Quarterly Employee Training Meetings 500 Interview Panels 1,000 23 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION EY14-15 Page 2 Travel -Conferences (42330) Amount Budgeted: 2,800 CALPELRA Annual Conference 700 LCW Annual Conference 700 CaIPERS Annual Conference 400 SHRM Annual Conference 1,000 Travel-Mileage/Auto Allowance (42335) Amount Budgeted.: 1,690 Auto Allowance - HR Manager ($1201mo) 1,440 Milage Reimbursement -HR Technician 250 Education & Training (42340) Amount Budgeted: 10,000 Mandatary Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence, CITYWIDE TRAINING 10,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 3,000 Citywide Account ($1,500/Employee) Estimated Participation: 2 Employees 3,000 Pre-employment Screening (42345) Amount Budgeted: 7,000 Live Scan (Fingerprinting) Fingerprinting for Contract Class Instructors 2,000 Pre -Employment Physicals 5,000 Regular Staff Recreation PartTime Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Amount Budgeted: 1,300. Section 125 Benefits -Admin Charges 1,300 Employee Recognition Program (42347) Amount Budgeted: 2,000 Employee Appreciation Event/Recognition Program 2,000. PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Bilingual Pay Testing Svcs, 250 Background Investigations - 250 Temp Clerical Svcs - various departments 1,500 24 CITY OF DIAMOND ND BAER ESTIMATED EXPENDITURES FY 2014-2015 DERARNIENT� Asmm&Supper D{Vl&ION info Systems OPERATING EXPENDITURES 42124 Technology FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42125 Telephone Actual Adjusted Projected Proposed PERSONNEL SERVICES Computer Maintenance 195,240 204,175 203,000 40010 Salaries 314,101 309,777 309,777 319,625 40020 Over -Time Wages 1,144 3,500 3,500 1,500 40070 City Paid Benefits 3,508 3,627 3,400 3,644 40080 Retirement 48,639 52,844 49,700 57,635 40083 Worker's Comp. Exp. 4,460 4,502 4,800 4,665 40084 Short/Long Term Disability 1,667 1,865 1,680 1,950 40085 Medicare 4,437 4,434 4,434 4,635 40090 Benefit Allotment 33,810 35,316 35,434 36,936 44000 TOTAL PERSONNEL 411,766 415,865 412,725 430,589 SUPPLIES Prof Svcs -Data Processing 51,000 51,200 51,000 41200 Operating Supplies 17,434 19,750 20,750 20,500 41300 Small Tools & Equipment 1,381 3,250 3,250 3,250 45000 TOTAL SUPPLIES 18,815 23,000 24,000 23,750 OPERATING EXPENDITURES 42124 Technology - - - 2,400 42125 Telephone 2,400 3,500 2,400 1,100 42205 Computer Maintenance 195,240 204,175 203,000 210,800 42315 Membership & Dues 1,921 1,800 1,800 1,800 42320 Publications 45 200 200 200 42325 Meetings 1,060 1,260 1,260 1,300 42330 Travel -Conferences 3,357 4,000 4,000 4,200 42335 Travel -Mileage & Auto Allow 3,558 3,200 3,200 3,200 42340 Education & Training 2,573 2,525 2,525 2,600 TOTAL OPERATING EXP. 210,154 220,660 218,385 227,600 PROFESSIONAL SERVICES 44000 Professional Services 114,844 120,500 120,0.00 120,500 44030 Prof Svcs -Data Processing 51,000 51,200 51,000 54,000 TOTAL PROF SVCS 165,844 171,700 171,000 174,500 CONTRACT SERVICES 45000 Contract Services 22,581 27,500 27,500 27,000 TOTAL CONTRACT SVCS. 22,581 27,500 27,500 27,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 234,764 120,872 114,500 46235 Computer Equip -Software 426 - - 46250 Misc Equipment 336 - - 235,526 120,872 114,500 DIVISION TOTAL 1,064,686 979,597 968,110 883,439 25 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 14-15 TOTAL BUDGET 883,439 PERSONNEL SERVICES Personnel (40010-4009.3) Amount Budgeted: 430,589 Full Time: Info Systems Director 0.85 FT Network/Systems Administrator 0.95 FT IS Support Technician 0.90 FT 2.70 FT SUPPLIES Supplies (41200) Amount Budgeted: 20,500 Office Supplies 1,000 Toner for Printers 17,500 Ultrium Tapes & Cleaning Tapes 500 Mixed Transfer Media 500 Misc Software 1,000 Small Tools & Equipment (41300) Amount Budgeted: 3,250 Departmental Cable/Network Tools 250 Spare Computer Parts 1,000 Health or Safety Ergonomic Devices 1,000 Misc Furniture (Cabinets, shelves, etc.) 500 Misc Equipment 500 OPERATING EXPENDITURES Technology (42124) Amount Budgeted: 2,400 Technology Allowance (2) 2,400 Telephone (42125) Amount Budgeted: .1,100 Wireless cards (Remote Access & Support) (2) 1,100 Computer Maintenance (42205) Amount Budgeted: 210,800 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs wlPortal) 24,500 Finance - Pentamation - PLUS and GR5 36,000 Document Imaging - Fortis (CM) 8,000 Recreation -Vermont Systems RecTrac 6,000 NeoGOV 2,500 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker 600 City Clerk- FastTrack (ggone software) 100 E -Government Verisign SSL certs (renewal 3 sites x2 domains) 6,000 eEye (Secure IIS) (3 Sites) 1,000 Domain Name Registration (WWW domains -4) 200 Domain Name Registration (.Gov Domain) 200 Domain Names (DBC - New) 200 Parcel Quest 2,500 Webirends 700 DataQuick 3,000 GIS Maintenance (SSRI - 40% in Fund 113) 7,200 26 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 14-16 Page 2 Telephone Message on Hold Recordings 1,000 Network/Utilities 2,500 Microsoft Annual Enterprise Software Agreement 21,500 TracklT (Knowledge Base & Maint) 3,000 TracklT (Deploy) 700 eEye (IRIS) 300 Anixis (UAF) 200 GFl Languard 1,500 Disk Defragmentation (Workstations) 1,000 Server and Desktop Imaging software 1,350 Symantec BackupExec 7,100 Diskeeper Maintenance (Servers) 2,000 Orion Solarwinds Engineer (1yr Maint.) 1,500 Altima (NetZoom) 500 Trendmicro Anti -Virus (e-mail) 3,000 Barracuda - Annual Software Maint 2,500 Symantec Recovery Server (25 Servers) 4,800 GovIS (Contract Mgmt Software) 3,000 Retina -Annual Maint, 2,700 M86- Web Management & Reporting (SW) 2,800 M86 - Web Marshal 2,500 Automate -Annual Maint 1,200 Hardware Maintenance: Cisco Network Equipment (part in 11 B) 23,500 F5 - VPN 2,500 FATPIpe - Load Balancers 4,000 Barracuda (HW Maint.) 2,500 Hewlett Packard Tape Libraries (Qty. 2) 7,500 Fluke Annual Maint 1,250 M86 83000 - HW (2) 2,000 HP Server Extended Support (Servers) 2,200 Hewlett Packard IP Console (2) 1,000 Membership and Dues (42315) Amount Budgeted: 11800 MISAC. (ACM, Dir, Network Engr.) 750 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (LSSA) 175 Computer Security Institute 175 IEEE 195 ASIS (Information Security) 120 I SACA 125 PMI (Management) 110 Publications (42320) Amount Budgeted: 200 Windows IT Security Newsletter 200 Meetings (42325) Amount Budgeted: 1,300 City Staff Training (4 to 6 Events Per Year) 660 GIS - Monthly Meetings 320 MISAC - Monthly Meeting 320 27 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 14-15 Page 3 Travel -Conferences (42330) Amount Budgeted: 4,200 MISAC Annual Conference (2 - in the South this year) 1,600 RSA Security Conference (1) 1,000 GTC West (1) 600 ESRI - Users conference (1) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) Amount Budgeted: 2,600 On -Line Microsoft Training (HALO Annual Subscription) 600 Microsoft/Prometric Education/Exam Vouchers 1,250 Cisco/PearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 120,500 Microsoft Support 2,500 CityView Consulting (Go -Live & SQL DBA) 75,000 GIS Consulting (Comdyn) 31,000 Network Engineering & Security Consulting (ComDyn) 12,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 54,000 TelePacific (7 MB Data Line - Source 1) 10,500 Time Warner (10M Data line - Source 2) 15,500 Cartegraph Hosting (formerly Gov partners) 10,500 Web Off -Site Hosting 2,500 Internet Streaming Svcs (Granicus) 15,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 27,000 Service Contract- Printers PM Service (City Wide) 10,000 123Stat (Webtrac monitoring) 1,500 McAfee Hacker Safe Security testing 2,000 Oft -Site Storage of Backup Tapes 10,000 ESRI - Online GIS Data Services 1,000 Phone System Support & Maint 2,500 CAPITAL. OUTLAY Misc CITY OF DIAMOND BAR ESTIMATE® EXPENDITURES FY 2014-2015 PERSONNEL SERVICES 40086 Post Retirement Benefits 40093 Benefits Adm/Unemploymt TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42100 Photocopying 42110 Printing 42113 Engraving Svcs 42115 Advertising 42120 Postage 42121 Mailing Services 42125 Telephone 42128 Banking Charges 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel - Conferences 42395 Misc Expenditures - TOTAL OPERATING EXP. j01rFARTMI*NT Admin & 5uppaii .DI.1lJSION... ;�Getfarai Gravt ,• FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 8,190 8,640 8,448 7,200 44000 Professional Services 80,237 84,800 84,800 105,800 8,190 8,640 8,448 7,200 22,511 19,000 19,000 16,000 4,035 4,000 4,000 4,000 26,546 23,000 23,000 20,000 10,107 12,000 12,000 12,500 12,603 12,000 10,000 13,000 1,081 2,000 2,000 2,000 511 - 500 - 19,685 28,500 25,000 24,000 354 - - - 34,644 35,000 35,000 36,000 9,761 20,100 15,000 10,500 1,281 500 200 500 47,481 37,108 37,108 44,800 10,545 11,800 11,800 9,000 5,581 - - - 3,298 3,500 3,000 5,000 31,585 37,700 37,700 37,700 1,192 1,350 1,350 1,350 26,062 19,000 1Q000 15,500 419 - - - - - 1,000 - 216,210 220,558 201,658 211,850 PROFESSIONAL SERVICES 44000 Professional Services 80,237 84,800 84,800 105,800 44010 Prof Svcs-Acctg & Auditing 7,751 25,000 30,000 - TOTAL PROF SVCS 87,988 109,800 114,800 105,800 CAPITAL OUTLAY 46220 Furniture 427 - - - 46250 Misc Equipment 810 - - - 1,237 - - - DIVISION TOTAL 340,171 361,998 347,906 344,850 29 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY14-15 TOTAL. BUDGET $344,850 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 7,200 Health Benefit - Retiree Medical ($120/Mo-5 Retirees) 7,200 SUPPLIES Operating Supplies (41200) Amount Budgeted: 16,000 General Supply Room Supplies 7,000 Copy Paper 7,000 Kitchen 2,000 Xerox copy charges Small Tools & Equipment (41300) Amount Budgeted: - Misc - 13,000 Promotional Supplies (41400) Amount Budgeted: 4,000 City Pins 2,000 City Tiles 2,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 12,500 Xerox copy charges 12,500 Printing (42110) Amount Budgeted: 13,000 Printing of stationery, envelopes, and 13,000 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 Postage (42120) Amount Budgeted. 24,000 City-wide postage charges including Fed -Ex 24,000 Telephone (42125) Amount Budgeted: 36,000 City Hall Phones 36,000 Banking Charges (42128) Amount Budgeted: 10,500 Banking Charges 10,500 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment 500 Rental/Lease of Real Prop (42140) Amount Budgeted: 44,800 Storage Unit Rents 18,800 AQMD Facilities Lease 26,000 ($2,101.251mo. for 6 mos., $2,153.781mo for 6 mos.) Equipment Maintenance (42200) Amount Budgeted: 9,000 Pool Cars 4,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 30 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION EY14-15 --- - - -- -Page 2_ Fuel (42310) Amount Budgeted: 5,000 Pool Vehicles 5,000 Membership &. Dues (42315) Amount Budgeted: 37,700 League of California Cities 15,500 CCCA 3,700 SGVCOG 5,000 N LC 4,500 SCAG 5,000 Four Corners Coalition - WCCA 2,000 Misc 2,000 Publications (42320) Amount Budgeted: 1,350 Misc 1,000 Newspapers 354 Meetings (42325) Amount Budgeted: 15 Supplies for City council meetings, task force mtgs 6,000 Delegations 1,000 Legislative Dinners 11000 Misc Meetings 7,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 105,800 Property Tax Admin - lA County 65,000 AV Svcs - City Council Meetings 5,000 Courier Services - DB Center & City Hall 10,800 Misc 25,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: - Moved to Finance Dept Budget - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - Misc - 31 CITY OF DIAMOND BAR ESTIMATES] EXPENDITURES FY 2014-2015 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp, Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 1,417 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES CiEI'A1RT1VI�l�t� �dmu� .. Support DI'V`lS1l3N .G�v,�e Cenfier FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 26,338 48,837 48,837 91,522 1,534 7,200 7,200 7,200 756 1,244 1,244 1,758 1,889 8,164 8,164 16,503 770 1,417 1,417 2,746 180 288 288 558 416 713 713 1,395 7,999 13,200 13,200 19,176 39,882 81,063 81,063 140,858 27,498 19,000 19,000 31,000 - 2,250 2,000 1,500 27,498 21,250 21,000 32,500 42125 Telephone 1,318 1,830 1,830 9,830 42126 Utilities 139,847 166,000 160,500 160,500 42130 RentallLease of Equipment - - - 4,500 42210 Maint. of GroundslBldgs 131,749 186,170 186,170 176,340 TOTAL OPERATING EXP. 272,914 354,000 348,500 343,170 PROFESSIONAL SERVICES 44000 Professional Services - 23,500 23,500 1,500 TOTAL PROF SVCS - 23,500 23,500 1,500 CONTRACT SERVICES 45000 Contract Services (6,666) - - - 45300 CS -Community Svcs 12,595 - - TOTAL CONTRACT SVCS. 5,929 - - - CAPITAL OUTLAY 46220 FurniturelFixtureslTele 269,019 10,000 10,500 5,000 46310 Building Improvements 24,582 - - - 46410 Capital Improvements - 65,000 27,280 160,000 293,601 75,000 37,780 165,000 DIVISION TOTAL 639,824 554,813 511,843 683,028 32 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $683,028 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 140,858 Full Time: Facilities Maintenance Supervisor .40 FT Senior Maintenance Worker 1.00 FT 1.40 FT Over -Time Wages Amount Budgeted: 7,200 OPERATING EXPENDITURES 176,340 Operating Supplies (41200) Amount Budgeted: 31,000 Cleaning/Restroom Supplies 13,150 Electrical/Lighting Supplies (Replace Additional Ballasts) 8,000 Hardware Supplies 4,000 Painting Supplies 1,000 Glass Repair 1,000 Staff Work Boots 350 Replacement Flags -- every 3 months 3,500 Small Tools & Equipment (41300) Amount Budgeted: 1,500 Tools for City Hall Maintenance 1,500 Telephone (42125) 1,830 Verizon 1,830 Utilities (42126) Amount Budgeted: 160,500 Electricity -- $11,4251mo 137,100 Water -- $6301mo 7,560 Gas -- $9451mo 11,340 Rental/Lease of Equipment (42130) 4,500 Rental equip to repair woodpecker damage 4,500 Maint. GroundsfBldgs (42210) Amount Budgeted: 176,340 Building Maintenance Contract 78,000 1st Floor 6 dayslwk @ $1 800/m6 21,600 2nd Floor 5 dayslwk @ $1600/mo 19,200 Full Time Porter 6 dayslwk @ $31001mo 37,200 Gateway Corporate Center Association Dues ($1,7851mo) 21,420 Elevator Inspections/Repairs 10,000 Landscape Maintenance Contract 13,936 HVAC Maintenance and Repair 14,684 Clima-Tech (Server Room HVAC Service) 5,000 Trane (Tracer Control Service) 4,064 Trane (HVAC Equipment Service) 5,120 Stanley Louis (Boiler Service) 500 Carpet Cleaning (Quarterly) --1st & 2nd Floor 16,900 Electrical Services 1,000 Indoor Plant Maintenance -- 1 st & 2nd Floors 6,500 Pest Control Services 2,300 Roofing Maintenance/Service 1,000 Security/Panic Button Monitoring Service 1,500 Parking Lot Lighting Monthly Maintenance 1,500 33 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) E3UDGET DISCUSSION FY14-1 5 Page 2 .- _ Maint. GroundslBldgs (42210) (con't) Pressure Washing Service 500 Doors, Locks, & Keys 500 Backflow [nspectionslRepairs 500 Window Washing 3,100 Replacement for Hallway Door adjacent to Windmill Room 2,000 Plumbing Services 1,000 PROFESSIONAL SE=RVICES Professional Services (44000) Amount Budgeted: 1,500 Annual Server Room FirelTest 1,500 CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 5,000 Blinds for west -facing offices 5,000 Capital Improvements (46410) Amount Budgeted: 160,000 Carryover of Generator Enclosure Project 37,720 Add1 Funds for Generator Enclosure 42,280 Replace Two (2) HVAC Units for Server Room 80,000 34 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 I El" P, ART MENT Admin &Stppart t]IV1StOE� '- Pubtic'fnfor�atan .. OPERATING EXPENDITURES 42110 Printing FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42112 Photography Actual Adjusted Projected Proposod PERSONNEL SERVICES 24,246 33,500 33,500 33,500 40010 Salaries 180,690 190,554 192,000 219,124 40020 Overtime Wages 9,240 5,000 5,000 5,000 40070 City paid Benefits 2,383 3,281 2,600 3,301 40080 Retirement 32,150 36,734 34,000 39,513 40083 Worker's Camp. Exp. 3,578 4,670 4,000 4,781 40084 Short/Long Term Disability 1,048 1,297 1,297 1,337 40085 Medicare 2,863 3,218 3,218 3,426 40090 Benefit Allotment 24,433. 27,676 27,676 34,176 TOTAL PERSONNEL 256,385 272,430 269,791 310,657 SUPPLIES 44000 41200 Operating Supplies 7,426 6,500 6,500 2,500 41300 Small Tools & Equipment - 3,700 - 1,700 41400 Promotional Supplies 20,085 35,500 35,500 13,500 850 TOTAL SUPPLIES 27,511 45,700 42,000 17,700 OPERATING EXPENDITURES 42110 Printing 13,145 26,500 21,000 26,500 42112 Photography 741 1,100 1,100 1,650 42115 Advertising 24,246 33,500 33,500 33,500 42120 Postage 50,400 54,450 54,000 59,450 42124 Technology - - - 1,200 42125 Telephone 519 520 520 - 42315 Membership & Dues 1,105 1,815 1,360 1,700 42320 Publications 596 - - 150 42330 Travel -Conferences 2,307 3,700 3,700 4,800 42335 Travel -Mileage & Auto Allow 1,440 1,600 1,600 1,700 42340 Education & Training - 500 150 1,500 TOTAL OPERATING EXP. 94,499 123,685 116,930 132,150 PROFESSIONAL SERVICES 44000 Professional Services 138,781 181,400 181,400 133,700 138,781 181,400 181,400 133,700 CONTRACT SERVICES 45000 Contract Services 850 13,100 8,000 15,500 TOTAL CONTRACT SVCS.' 850 13,100 8,000 15,500 CAPITAL OUTLAY 46250 Misc Equipment 5,969 45,000 45,000 - TOTAL CAPITAL OUTLAY 5,969 45,000 45,000 DIVISION TOTAL 523,995 681,315 663,121 609,707 35 CITY OF DIAMOND BAR. PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 14.15 TOTAL BUDGET $609,707 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 310,657 Public Information Manager 0.90 FT Public Information Coordinator 0.70 FT Media Specialist 0.90 FT Total 2.50 FT SUPPLIES Supplies (41200) Amount Budgeted: 2,500 Misc Div Supplies 2,500 Small Tools & Equipment Amount Budgeted: 1,700 Misc A1V equipment replacement 500 (items not covered by PEG fees) Digital SLR Camera 1,200 Promotional Supplies (41400) Amount Budgeted: 13,500 City Events 8,000 Misc Community Events 1,400 Employee Shirts 2,800 Misc Events Speciality Items 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 26,500 City -Wide Mailer (2) 12,000 Photo Contest brochures & display 2,500 City Calendar/Services Guide 12,000 Photography Services (42112) _ — Amount Budgeted: 1,650 Stock photography 300 Speciality production prints 1,000 Contract photography services 350 Advertising (42115) Amount Budgeted: 33,500 Local print publications 6,000 Online Advertising 7,500 Diamond Bar Center - online & print 20,000 Postage (42120) Amount Budgeted: 59,450 City News & Recreation Guide (12) 50,000 Business Reply Mail Account 1,500 Annual Permit Fees (BRM, Bulk, Standard, & First Class) 950 Miscellaneous Mailing (2) 7,000 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - PI Mangager 1,200 Telephone (42125) Amount Budgeted: - Moved to Technology _ Membership and Dues (42315) Amount Budgeted: 1,700 CAPIO Membership 700 3CMA Membership 800 SCANATOA 200 36 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 14-15 Page 2 Publications (42320) Amount Budgeted: 150 Reference materials 150 Travel -Conferences (42330) Amount Budgeted: 4,800 CAPIO Annual Conference 1,800 3C MA Conference 2,000 NAB Show (video) 1,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,700 Auto Allow - Pub Info Mgr ($1201mo) 1,450 Meeting & training attendance 250 Education and Training (42340) Amount Budgeted: 1,500 Archival Workshop 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 133,700 City News Production 40,000 Community Recreation Guide 52,000 Graphic Design Services 6,500 Videographer Equipment/Staff rentals 3,500 Translation Services 1,100 State of the City event 6,500 City 25th BDay marketing 2,000 Graphics Annual Subscriptions 300 DBC Marketing Materials Updates 5,000 25th Anniversary Ambassador Thank You and Movie Night 2,500 25th Anniversary Time Capsule 7,500 25th Anniversary History Exhibit 6,800 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 15,500 AIV Consulting Services 2,500 Smartphone App Monthly Maintenance 1,000 CMS Annual Maintenance/Hosting website 12,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: - 37 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-2015 i�E6?ARTiNinNT Admin support I�ilijSlON ,Ear} DevetopiietY: f 9 AWATIQNW OPERATING EXPENDITURES 42115 Advertising 42315 Membership & Dues 50 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 50 1,500 Actual Adjusted Projected Proposed PERSONNEL SERVICES 44000 Professional Services 12,305 40010 Salaries 82,198 81,594 81,594 78,299 40020 Over Time Wages 21 500 500 - 40070 City Paid Benefits 660 748 748 622 40080 Retirement 12,634 13,764 13,764 14,119 40083 Worker's Comp. Exp. 1,014 1,511 1,511 1,566 40084 ShorULong Term Disability 338 486 486 478 40085 Medicare 1,174 1,155 1,155 1,139 40090 Benefit Allotment 6,005 6,564 6,564 5,520 TOTAL PERSONNEL 104,044 106,322 106,322 101,742 OPERATING EXPENDITURES 42115 Advertising 42315 Membership & Dues 50 1,500 50 1,500 TOTAL OPERATING EXP. 50 1,500 50 1,500 PROFESSIONAL SERVICES 44000 Professional Services 12,305 249,000 100,000 200,000 TOTAL PROF SVCS 12,305 249,000 100,000 200,000 CONTRACT SERVICES 45000 Contract Services 12,060 12,000 12,000 12,000 12,060 12,000 12,000 12,000 DIVISION TOTAL 128,459 368,822 218,372 315,242 K CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $315,242 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 101,742 Full Time City Manager 0.20 FT Com Dev Director 0.20 FT 0.40 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 ICSC 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 200,000 Property Appraisals - 200,000 Economic Development Consultants (Real Estate Advisors, Financial, Land Use) Economic Development - Specific Plans for K -mart area Marketing materiallEducational Strategic Plan CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 Wel CITY OF DIAMOND BAR ESTIMATED.. EXPENDITURES FY 2014-15 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 42130 Rental/Lease - Equipment 42140 Rental/Lease - Real Prop 42200 Equipment Maintenance 42315 Membership & Dues 42325 Meetings 42330 Travel - Conference/Researet 42340 Education & Training 42361 Criminal Apprehension Awd 1,500 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS CONTRACT SERVICES 45401 CS -Sheriff Department 45402 CS -Sheriff /Special Evts 45403 Contract Svcs -Animal Cntrl 45404 Contract Services -Fire Dept 45405 CS -Parking Citation Admin 45406 CS - Wild Animal Cntrl 45410 CS -Crossing Guard Svcs 5,690 TOTAL CONTRACT SVCS. CAPITAL OUTLAY 46230 Computer Equip -Hardware 46240 Communications Equipment 46250 Misc Equipment DEPARTMENT TOTAL DEPAR�iVif?I+kT .Public-�a€eiy DIVISION 5umrnary QC4AI�tiTIQ #a; t1 1 4 k1.tc7':44i': FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposes[ 15,377 14,000 10,100 14,000 - 500 - 500 15,377 14,500 10,100 14,500 3,742 5,690 6,605 5,690 3,796 4,100 1,000 4,350 945 1,500 1,500 1,500 650 150 550 150 50,096 8,000 6,000 1,500 2,866 3,200 1,000 3,200 3,024 7,000 6,679 4,000 - - 250 - 12,560 1,000 500 1,000 - 15,000 9,500 15,000 77,679 45,640 33,584 36,390 34,831 35,500 32,000 32,000 34,831 35,500 32,000 32,000 5,137,760 5,584,486 5,120,000 5,753,640 150,313 159,000 150,000 175,100 128,587 119,667 119,667 125,000 - 7,500 7,359 7,500 11,868 35,000 30,000 35,000 - 15,000 15,000 15,000 122,670 133,250 133,250 140,000 5,551,198 6,053,903 5,575,276 6,251,240 45,000 35,000 7,500 45,000 35,000 7,500 5,679,085 6,194,543 5,685,960 6,341,630 CITY OF DIAMOND DAR ESTIMATED EXPENDITURES FY 2014-15 D. ERARTM f�kT PUlaii Safi t . I]i1/1 1O1?f Law e6f6Ccerri M FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed SUPPLIES 45401 CS -Sheriff Department 41200 Operating Supplies 6,826 3,500 600 3,500 41300 Small Tads & Equipment - 500 - 500 30,000 TOTAL SUPPLIES 6,826 4,000 600 4,000 OPERATING EXPENDITURES TOTAL CONTRACT SVCS. 5,422,611 5,911,736 5,433,250 42125 Telephone 90 500 - 500 42200 Equipment Maintenance 50,096 7,500 6,000 1,000 42325 Meetings - 1,500 1,500 - 42330 Travel-ConferencelResearch - - 250 - 42361 Criminal Apprehension Awd - 15,000 9,500 15,000 TOTAL OPERATING EXP. 50,186 24,500 17,250 16,500 CONTRACT SERVtCES 45401 CS -Sheriff Department 5,137,760 5,584,486 5,120,000 5,753,640 45402 CS -Sheriff /Special Evts 150,313 159,000 150,000 175,100 45405 CS -Parking Citation Admin 11,868 35,000 30,000 35,000 45410 CS -Crossing Guard Svcs 122,670 133,250 133,250 140,000 TOTAL CONTRACT SVCS. 5,422,611 5,911,736 5,433,250 6,103,740 CAPITAL EXPENDITURES 46250 Miscellaneous Equipment - 45,000 35,000 - DIVISION TOTAL 5,479,623 5,985,236 5,486,100 6,124,240 41 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-44'11) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $6,124,240 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Fingerprinting Program Supplies 3,500 Parking Citations 10 Small Tools & Equipment (41300) Amount Budgeted: 500 One -Man 40 Hour 500 OPERATING EXPENDITURES 257,212 Telephone (42125) Amount Budgeted: 500 227,902 500 One -Man 40 Hour No Relief (Spc. Prob.) 3 Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 722,495 247,093 Meetings (42325) Amount Budgeted: - Criminal Apprehension Award (42331) Amount Budgeted: 15,000 15,000 CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 53753,540 SHERIFF'S CONTRACT BREAKDOWN Type of Service Special Investigations As Adopted CS -Sheriff /Special Svcs. (45402) Amount Budgeted: Contr Law Enf Units FY 13-14 FY 14-15 One -Man 56 -hour 10 3,509,699 3,600,951 One -Man 40 Hour 1 250,694 257,212 One -Man 40 Hour No Relief (Comm. Rel.) 1 227,902 233,827 One -Man 40 Hour No Relief (Spc. Prob.) 3 227,902 701,482 Motorcycle 40 -hour 1 722,495 247,093 Community Service Assistant wlvehicle 1 57,340 58,831 Community Service Assistant wolvehicle 0 - - Motorcycle Supervision - Sergeant 1 210,119 215,582 Law Enforcement Technician 1 82,322 84,462 Narcotics Deputy (STAR) 1 129,537 132,905 Total Sheriffs Personnel: 5,418,010 5,532,346 Liability Trust Fund @ 4% 216,720 221,294 5,634,730 5,753,640 Costs above include 2.6% contract increase from FY 13-14 levels. Special Investigations As Adopted CS -Sheriff /Special Svcs. (45402) Amount Budgeted: 175,100 City Special Events (City B -Day, Concerts, Etc.) 25,000 Calvary Chapel 105,000 Fingerprint Program 25,000 Metro Pass Sales 1,600 Street Sweeping Backfill 8500 Various Special Patrols 6,000 Helicopter Patrol (As Needed/4 hrs. per month) 4,000 CS -Parking Citation Admin (45405) Amount Budgeted: 35,000 DataTicket 35,000 CS -Crossing Guard Svcs (45410) Amount Budgeted:. 140,000 17 crossing guard locations 140,000 42 CITY OF DIAMOND BAIL R11?Ai�TAfI�NT PublacSafeiy ESTIMATED EXPENDITURES l}N1SlONalunt:ertrial FY 2014-15 ARGA17«AT1Q�I FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 277 1,000 - 1,000 41300 Small Tools & Equipment - - - TOTAL SUPPLIES 277 1,000 - 1,000 OPERATING EXPENDITURES 42325 Meetings 3,024 5,500 5,179 4,000 TOTAL OPERATING EXP. 3,024 5,500 5,179 4,000 DIVISION TOTAL 3,301 6,500 5,179 5,000 43 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION EY14-15 TOTAL BUDGET $5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 7,000 Includes uniforms 1,000 Small Tools & Equipment (41300) Amount Budgeted: OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 4,000 CCCA BBQ 4,000 Annual Volunteer Recognition Dinner Neighborhood Watch Picnic 44 EPAI CITY OF DIAMOND DAR [TMIVTui��afsty ESTIMATED EXPENDITURES DIVI:SIDN_,,,mireF+roteatlo. FY 2014-15 QRGANIATIGN FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed CONTRACT SERVICES 45404 Contract Services -Fire Dept - 7,500 7,359 7,500 TOTAL CONTRACT SVCS. - 7,500. 7,359 7,500 CAPITAL OUTLAY 46250 Misc Equipment - - - 7,500 - - - 7,500 DIVISION TOTAL - 7,500 7,359 15,000 45 CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY14-1 S 46 CITY OF DIAMOND DAR ESTIMATED EXPENDITURES FY 2014-15 IDEI?+4RTiV11N� I'blicafeiy C31V'fSION ;AnFinal �onfral': 47 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 128,587 119,667 119,667 125,000 45406 CS - Wild Animal Control - 15,000 15,000 15,000 TOTAL CONTRACT SVCS. 128,587 134,667 134,667 140,000 DIVISION TOTAL 128,587 134,667 134,667 140,000 47 CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $140,000 mCONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 125,000 [VHS Contract Services 125,000 CS -Wild Animal Control (45406) Amount Budgeted 15,000 Coyote Control 15,000 U• CITY OF DIAMOND BAIL QEPfiVIENT=Publio;ateiy ESTIMATED EXPENDITURES DIVISION Erriergnay prep FY 2014-15 QR�A�+tI�A� IQi�il �'' :Q01 494P: SUPPLIES 41200. Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 42130 Rental/Lease - Equipment 42140 Rental/Lease - Real Prop 42200 Equipment Maintenance 42315 Membership & Dues 42340 Education & Training 150 TOTAL OPERATING EXP PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS DIVISION TOTAL FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 8,274 9,500 9500 9,500 8,274 9,500 9,500 9,500 3,652 5,190 6,605 5,190 3,796 4,100 1,000 4,350 945 1,500 1,500 1,500 650 150 550 150 - 500 - 500 2,866 3,200 1,000 3,200 12,560 1.000 500 1,000 24,469 15,640 11,155 15,890 34,831 35,500 .32,000 32,000 34,831 35,500 32,000 32,000 67,574 60,640 52,655 57,390 CITY OF DIAMOND DAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $57,390 SUPPLIES Operating Supplies (41200) Amount Budgeted: 9,500 Sand and Bags for Fire Stations 1,500 EOC Equipment 5,000 AEDs 3,000 Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$301mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42125) Amount Budgeted: 4,350 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Nall ($3001mo.) and move 3,850 Rental/Lease - Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOCIEquipment 500 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education &Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 32,000 Connect CTY Services 32,000 50 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShortlLong Term Disability 40085 Medicare 40090 Cafeteria Benefits 115,154 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES REPARTM�kT Cam Dvelcpertt : C7NSlON � 5urr�mary QRGP,NI�ATIO�k•#� QC��-5�1�7 tq 5235�� FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 543,812 590,079 585,200 638,608 1,151 4,100 3,600 4,000 12,455 - - - 7,057 9,727 9,131 10,464 93,416 102,669 98,700 115,154 8,918 10,231 10,231 11,003 3,049 3,624 3,624 3,896 8,899 9Z6 9,102 9,676 86,188 95,254 95,254 108,168 764,945 824,690 814,842 900,968 4,466 3,800 4,250 4,800 478 850 - 250 4,466 4,650 4,250 5,050 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42125 Telephone 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-Conferences/Researcf 42335 Travel -Mileage & Auto Allow 42340 Education & Training 2,500 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44245 Prof Svcs - Landscape Arch 44250 Planning - Projects 520 TOTAL PROF SVCS CONTRACT SERVICES 2,282 4,100 2,800 4,100 7,933 3,500 3,500 3,500 - - - 1,200 519. 520 520 - 1,622 3,200 2,050 3,200 2,527 6,000 1,800 4,000 1,715 2,500 2,200 2,400 2,252 800 400 400 467 1, 000 365 1,000 1,475 7,600 7,336 8,475 3,025 4,000 3,500 4,000 478 1,900 1,150 1,900 24,295 34,120 25,621 34,175 60,510 3,500 2,500 3,500 3,380 5,000 3,800 5,000 63,135 165,039 154,000 25,000 - 5,000 225 5,000 - 1,000 - 1,000 - 57,993 41,325 - 127,025 237,532 201,850 39,500 45201 CS -Bldg & Safety 360,590 430,488 453,959 580,403 45213 CS -Code Enforcement - - 760 1,900 45214 CS -Property Abatement - 1,200 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 59,280 39,520 TOTAL CONTRACT SVCS. 419,870 494,088 515,199 623,023 CAPITAL OUTLAY 46200 Office Equipment - - - 3,000 46220 Office Equipment -Furniture - - _ - - - - 3,000 DEPARTMENT TOTAL 1,340,601 1,595,080 1,561,762 1,605,715- 51 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 68,538 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES > 1= +4RT Or!'1 [) 980 went D1171S1ON Rlanning ORGANATIQI� FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 299,496 3.1,016 335,000 380,089 957 2,000 2,000 1,500 12,455 - - - 3,931 5,153 5,153 5,854 54,310 59,798 58,000 68,538 5,186 6,264 6,264 6,849 1,652 2,111 2,111 2,319 5,312 5,182 5,182 5,693 41,734 48,922 48,922 59,676 425,033 470,446 462,632 530,518 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42125 Telephone 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-Conferences/Researcl- 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,200 TOTAL OPERATING.EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44245 Prof Svcs - Landscape Arch 44250 Planning - Projects 600 TOTAL PROF SVCS CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture 1,519 2,000 2,850 3,000 - 850 - 250 1,519 2,850 2,850 3,250 265 600 300 600 7,933 3,500 3,500 3,500 - - - 1,200 519 520 520 - 1,565 2,000 2,000 2,000 2,252 800 400 400 467 800 365 800 1,468 6,000 5,000 6,075 3,025 3,500 3,500 3,500 298 800 350 800 17,792 18,520 15,935 18,875 60,510 3,500 2,500 3,500 3,380 5,000 3,800 5,000 63,135 165,039 154,000 25,000 - 5,000 225 5,000 - 1,000 - 1,000 - 57,993 41,325 - 127,025 237,532 201,850 39,500 3,000 - - - 3,000 DIVISION TOTAL 571,369 729,348 683,267 595,143 52 CITY OF DIAMOND DAR PLANNING (001-5210) BUDGET DISCUSSION FYI 4-15 TOTAL BUDGET $595,143 PERSONNEL SERVICES Personnel (40010-40093) Full-time Cam Dev Director Sr. Planner Administrative Coordinator Assistant Planner Assistant Planner Amount Budgeted: 0.50 FT 1.00 FT 0.90 FT 1.00 FT 1.00 FT 4.40 FT 530,518 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,000 Operating Supplies 3,000 Small Tools & Equipment Amount Budgeted: 250 Small tools & Equipment 250 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 600 General Plan, Development Code, Maps, Public Information 600 Advertising (42115) Amount Budgeted: 3,500 Legal Ads - General Plan, Development Code, 3,000 Zone Change, Special Projects 500 Technology (42124) Amount Budgeted: 1,200 Technology Allowance - CD Director 1,200 Telephone (42125) Amount Budgeted: - Moved to Technology - Membership & Dues (42315) Amount Budgeted: 2,000 APA, AEP, AICP, etc 2,000 Publications (42320) Amount Budgeted: 400 Various 400 Meetings (42325) Amount Budgeted: 800 SGVCOG, Misc. 800 Travel -Conferences (42330) Amount Budgeted: 6,075 LCC Planning Commissioners Academy, Southern CA 1,575 APA National Conference, Seattle 3,500 California Chapter APA Conference, Anaheim 1,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement Auto Allow - Com Dev Director( $250/mo) 3.500 53 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY14-15 Page 2 Education & Training (42340) Amount Budgeted: 800 APA, AEP, League of California Cities, UCLA Extension, Lorman 800 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary 3,500 Commission Compensation (44100) Amount Budgeted: Planning Commission 5,000 5,000 Planning - General Plan (44220) Amount Budgeted: 25,000 Commencement of Comprehensive General Plan Update. Utilize a facilitator to begin community outreach efforts to help define the scope and global vision for the General Plan Update. Next, prepare an RFP to seek out qualified planning consultants to assist the community in navigating through what will be a complex and far-reaching long- range planning effort. 25,000 Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services- Environmental 5,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 1,000 PIanning - Projects (44250) Amount Budgeted: 0 CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: 3,000 Replace FF&Es as necessary 3,000 54 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 201.4-15 REI'ARTiUIt"�tT Cam I7veloprrarit; 104VilON Buftd)rig &Safety C?��I�NIXATIQT+( # �.�.Q01 522Q` SUPPLIES 41200 Operating Supplies 718 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 - - Actual Adjusted Projected Proposed PERSONNEL SERVICES 1,000 1,000 OPERATING EXPENDITURES 40010 Salaries 84,131 85,091 85,200 86,978 40020 Over -Time Wages - 500 - 500 40070 City Paid Benefits 848 1,478 1,478 1,489 40080 Retirement 13,398 14,533 13,700 15,684 40083 Worker's Comp, Exp. 911 958 958 1,001 40084 Short/Long Term Disability 455 513 513 531 40085 Medicare 1,155 1,219 1,219 1,261 40090 Benefit Allotment 14,354 14,820 14,820 15,510 TOTAL PERSONNEL 115,252 119,112 117,888 122,954 SUPPLIES 41200 Operating Supplies 718 1,000 1,000 1,000 41300 Small Tools & Equipment - - - - TOTAL SUPPLIES 718 1,000 1,000 1,000 OPERATING EXPENDITURES 42110 Printing 2,017 1,500 1,500 1,500 42200 Equipment Maintenance - 1,200 1,200 1,200 42340 Education & Training - 600 600 600 TOTAL OPERATING EXP. 2,017 3,300 3,300 3,300 CONTRACT SERVICES 45201 CS -Building & Safety 360,590 430,488 453,959 580,403 TOTAL CONTRACT SVCS. 360,590 430,488 453,959 580,403 DIVISION TOTAL 478,577 553,900 576,147 707,657 55 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $707,657 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 122,954 Community Development Director 0.20 FT Permit Technician 1.00 FT 1.15 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Operating Supplies 1,000 Small Tools & Equipment Amount Budgeted: 0 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms 1,500 Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine 1,200 Education & Training (42340) Amount Budgeted: 600 600 �rrrw� i uo moiin — nm� CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: 880,403 RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check revenues collected. Anticipated revenues from development of: Remodel of former Ralphs space; new homes on former Diamond Jim's Dairy site; plan check fees for Willow Heights, building permits for Willow Heights housing [Olivecrest (townhomes) - 50 units; Viridian (s.f. detached) - 20 units; Sage (detached condos) - 30 units]; plan check fees for Panda site; commercial and office tenant improvements & remodels, new single family residential projects, and residential additPonslremodels. 580,403 . Olivecrest (townhomes): 50 homes Viridian (SFD): 20 homes Sage (detached condo): 30 W CITY OF DIAMOND BAR ESTIMATED_ EXPENDITURES FY 2014-15 QEP,f[7�'M�I+tT ;Card D�vetopiartt �: QIVISION NeigtZborhaad lrnp Q#��ATdI,�ATIOt�k # , ;•;QQ'I, �:23Q' .: ;� SUPPLIES 41200 Operating Supplies 2,229 800 400 800 41300 Small Tools & Equipment - - - - TOTAL SUPPLIES 2,229 800 400 800 OPERATING EXPENDITURES 42110 Printing FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42200 Equipment Maintenance Actual Adjusted Projected Proposed PERSONNEL SERVICES Fuel 2,527 5,000 1,800 40010 Salaries 160,185 163,972 165,000 171,540 40020 Over -Time Wages 194 1,600 1,600 2,000 40070 City Paid Benefits 2,278 3,096 2,500 3,121 40080 Retirement 25,708 28,338 27,000 30,932 40083 Worker's Comp. Exp. 2,821 3,009 3,009 3,153 40084 ShortlLong Term Disability 942 1,000 1,000 1,046 40085 Medicare 2,432 2,605 2,701 2,721 40090 Benefit Allotment 30,100 31,512 31,512 32,982 TOTAL PERSONNEL 224,660 235,132 234,322 247,496 SUPPLIES 41200 Operating Supplies 2,229 800 400 800 41300 Small Tools & Equipment - - - - TOTAL SUPPLIES 2,229 800 400 800 OPERATING EXPENDITURES 42110 Printing - 2,000 1,000 2,000 42200 Equipment Maintenance 1,622 2,000 850 2,000 42310 Fuel 2,527 5,000 1,800 4,000 42315 Membership & Dues 150 500 200 400 42325 Meetings - 200 - 200 42330 Travel-Conferences/Researci 7 1,600 2,336 2,400 42335 Travel -Mileage and Auto - 500 - 500 42340 Education & Training 180 500 200 500 TOTAL OPERATING EXP. 4,486 12,300 6,386 12,000 CONTRACT SERVICES 45213 CS -Code Enforcement - - 760 1,900 45214 CS- Properly Abatement - 1,200 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 59,280 39,520 TOTAL CONTRACT SVCS. 59,280 63,600 61,240 42,620 DIVISION TOTAL 290,655 311,832 302,348 302,916 57 CITY OF DIAMOND DAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $302,916 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 247,496 Full-time Com Dev Director 0.15 FT Neighborhood Improvement Officer 1.90 FT Administrative Coordinator 0.10 FT Sr. Office Specialist 0.30 FT 2.45 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 800 Operating Supplies 800 Small Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Courtesy Notices, citation books, brochures, handouts 2,000 Equipment Maintenance (42200) Amount Budgeted: 2,000 NIO Vehicles 2,000 Fuel (42310) Amount Budgeted: 4,000 NIO Vehicles (2) 4,000 Membership & Dues (42315) Amount Budgeted: 400 CACEO (2) 400 Meetings (42325) Amount Budgeted: 200 CACEO 200 Travel -Conferences (42330) Amount Budgeted: 2,400 CACEO annual seminar 2,400 Travel -Conferences Mileage (42335) Amount Budgeted: 500 500 Education & Training (42340) Amount Budgeted: 500 SCACEO, CACEO 500 58 CITY OF DIAMOND DAFT NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY'14-15 CONTRACT SERVICES CS - Admin Citation Processing (45213) 1,900 Data Ticket 1,900 CS - Property Abatement (45214) Amount Budgeted: 1,200 Property Abatement 1,200 CS - Graffiti Removal (45520) Amount Budgeted: 39,520 Graffiti Ramoval 39,520 59 C1W OF DIAMOND ON® BAR. ESTIMATED EXPENDITURES FY 2014-15 REPAi��"1VIl�NT' r✓omm�anEty Svcs C31Vi1lON Summary OAGANIpiT.IlON 0.4 ; QOM, 53 iD iq 5350 OPERATING EXPENDITURES 42110 Printing FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42120 Postage Charges Actual Adjusted Projected Proposed PERSONNEL SERVICES Technology - - - 40010 Salaries 954,946 974,516 987,434 967,489 40020 Over -Time Wages 23,861 31,241 27,500 32,293 40030 Part -Time Salaries 710,471 730,552 730,552 793,981 40070 City Paid Benefits 15,476 19,349 16,591 18,949 40080 Retirement 159,872 172,833 169,236 187,739 40083 Worker's Camp. Exp. 39,433 41,827 42,341 45,278 40084 Short/Long Term Disability 5,832 6,277 6,380 6,351 40085 Medicare 64,099 62,268 66,041 70,968 40090 Benefit Allotment 181,936 191,492 191,492 193,982 187,445 TOTAL PERSONNEL 2,155,926 2,23Q355 2,237,567 2,317,031 SUPPLIES 42315 Membership & Dues 2,549 3,065 41200 Operating Supplies 176,215 191,128 195,428 205,756 41300 Small Tools & Equipment - 1,400 1,400 9,100 1,600 TOTAL SUPPLIES 176,215 192,528 196,828 214,856 OPERATING EXPENDITURES 42110 Printing 15,205 2Q400 20,400 28,853 42120 Postage Charges - 250 50 250 42124 Technology - - - 1,800 42125 Telephone 12,937 14,250 13,220 13,700 42126 Utilities 335,926 342,360 35109 326,366 42128 Banking Charges 21,635 18,500 22,800 24,000 42130 Rental/Lease of Equipment 16,664 9,500 8,600 23,850 42140 Rental/Lease of Real Prop 53,032 99,097 55,000 102,097 42141 Rental/Lease - Exhibit Sp 894 1,500 1,500 1,500 42200 Equipment Maintenance 19,054 17,700 8,500 15,200 42205 Computer Maintenance - 500 - - 42210 Maint. of Grounds/Bldgs 120,659 251,605 253,386 187,445 42310 Fuel 16,724 19,000 15,000 19,000 42315 Membership & Dues 2,549 3,065 3,455 3,515 42320 Publications 200 50 - 50 42325 Meetings 1,612 1,600 1,600 1,600 42330 Travel -Conferences 15,660 14,825 11,563 14,900 42335 Travel -Mileage & Auto Allow 3,056 3,000 3,000 3,000 42340 Education & Training 1,148 300 450 550 42353 Anniversary Celebration 65,126 96,975 96,975 84,475 42410 Admissions -Youth Activities 38,195 44,468 44,468 47,550 TOTAL OPERATING EXP. 740,276 958,945 911,856 900,701 PROFESSIONAL SERVICES 44000 Professional Services 9,988 9,840 9,700 9,840 44100 Commission Compensation 2,025 2,700 2,700 2,700 44300 PS - Special Studies - - - - TOTAL PROF SVCS 12,013 12,540 12,400 12,540 CONTRACT SERVICES 45010 CS -DBC Security 27,200 25,000 20,000 25,000 45518 CS -Storm Damage - - - 45300 CS -Community Svcs 640,234 690,837 386,462 706,257 45305 CS -Concerts in the Park 19,059 23,562 23,562 28,739 45310 CS -Excursions 31,283 43,500 36,000 40,500 45320 CS -Contract Classes 148,145 174,440 174,440 175,500 TOTAL CONTRACT SVCS. 865,921 957,339 940,464 975,996 CAPITAL OUTLAY 46250 disc Equipment 34,201 139,700 123,871 82,000 46410 Capital Improvements 71,573 319,759 319,759 51,100 105,774 459,459 443,630 133,100 - --- DEPARTMENT TOTAL _ . _.... ..: _ 4,056,125_ _ _ ___4,811,166___ ___....._4.742,745, . 4,554,224- 61 CITY OF DIAMOND BAR C3Elyi4fi� MEiWTs Gorrirr�u'n�ty se s ESTIMATED EXPENDITURES 17i1/1IC,,,, ; ;.Coli Sins Ic1n'irs ";: FY 2014-15 ORGANI7AI'k #:; . ..o �?o...: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed PERSONNEL SERVICES 4001Q Salaries 254,031 260,813 258,500 264,570 40020 Over -Time Wages 2,379 2,000 2,000 2,000 40030 Part -Time Salaries 5,865 - - - 40070 City Paid Benefits 2,784 3,292 3,000 3,312 40080 Retirement 39,913 43,345 41,500 47,707 40083 Worker's Comp. Exp. 5,174 5,186 5,700 5,436 40084 Short/Long Term Disability 1,392 1,530 1,640 1,614 40085 Medicare 4,144 4,203 4,203 3,940 40090 Benefit Allotment 31,589 33,198 33,198 34,707 TOTAL PERSONNEL 347,271 353,567 349,741 363,286 SUPPLIES 41200 Operating Supplies 2,179 2,000 2,000 2,000 TOTAL SUPPLIES 2,179 2,000 2,000 2,000 OPERATING EXPENDITURES 42124 Technology - - - 1,200 42125 Telephone 519 550 550 - 42130 Rental/Lease of Equipment - 650 100 650 42200 Equipment Maintenance 18,765 12,500 6,000 12,500 42210 Maint. of Grounds/Bldgs 8 450 - 450 42310 Fuel 16,724 19,000 15,000 19,000 42315 Membership & Dues 1,064 950 1,340 1,400 42320 Publications 200 50 - 50 42325 Meetings 940 250 250 250 42330 Travel -Conferences 6,675 7,262 4,000 7,300 42335 Travel -Mileage & Auto Allow 3,056 3,000 3,000 3,000 42340 Education & Training 750 - 150 250 TOTAL OPERATING EXP. 48,701 44,662 30,390 46,050 PROFESSIONAL SERVICES 44000 Professional Services 9,988 9,840 9,700 9,840 44300 PS - Special Studies - - TOTAL PROF SVCS 9,988 9,840 9,700 9,$40 DIVISION TOTAL 408,139 410,069 391,831 421,176 62 CITY OF DIAMOND DAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FYI 4-1 5 TOTAL BUDGET $421,176 PERSONNEL SERVICES Personnel (4001040093) Full Time Community Services Director Parks & Maintenance Supt. Admin Coordinator Amount Budgeted: 0.515 FT 1.000 FT 1.000 FT 2.515 FT 363,286 Overtime Commission Meetings Amount Budgeted: 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Operating Supplies 1,550 Staff Work Boots 350 OPERATING EXPENDITURES Technology (42124) Amount Budgeted: 1,200 Technology Allowance - Director 1,200 Telephone (42125) Amount Budgeted: - Moved to Technology - Rental/Lease of Equipment (42130) Rental Equipment As Needed Water Cooler Rental -- Parks Office uipment Maintenance (42200) Equipment Maintenance Maint. of Grounds/Bldgs (42210) Maintenance of Grounds/Bldgs Fuel (42310) Fuel Amount Budgeted: 650 500 150 Amount Budgeted:. 12,500 12,500 Amount Budgeted: 450 450 Amount Budgeted: 19,000 19,000 Membership & Dues (42315) Amount Budgeted: 1,400 Membership & Dues 1,400 Publications -(42320) Amount Budgeted: 50 Publications 50 Meetings (42325) Amount Budgeted: 250 Meetings 250 63 CITY OF DIAMOND DAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY14-15 Page 2 Travel -Conferences (42330) Amount Budgeted: 7,300 CPRS Conference in Sacramento 7,300 National Playground Safety Institute - Sacramento Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Cam Svcs Director - Auto Allowance ($2501mo) 3,000 Education & Training (42340) Amount Budgeted: 250 Training Seminars 250 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 9,840 Holiday Banner Installation & Removal 8,000 Minute Secretary. 2,200 County Street Light Assessment (Riparian Habitat Parcel) 40 Temporary Staffing for Clerical Vacation Coverage 700 LA County Fees for "Notice of Exemption" Postings 900 M.11 CITY OF DIAMOND BAR DE?ARTM1T c�,ra,ss .: ESTIMATED EXPENDITURES [3jjll$Ifl� 1� Tarter FY 2014-15 CONTRACT SERVICES 45010 CS -Security 27,200 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 241,472 284,375 Actual Adjusted Projected proposed PERSONNEL SERVICES 300,000 290,450 CAPITAL OUTLAY 40010 Salaries 118,349 114,081 122,000 108,869 40020 Over -Time Wages 121 . 3,000 3,000 4,000 40030 Part -Time Salaries 216,518 244,740 244,740 261,578 40070 City Paid Benefits 1,878 2,100 2,100 1,991 40080 Retirement 17,130 19,715 19,000 19,631 40083 Worker's Comp. Exp. 8,894 9,467 9,467 10,858 40084 Short/Long Term Disability 651 696 565 664 40085 Medicare 18,674 17,844 20,000 21,730 40090 Ben ef it Allotment 20,430 21,276 21,276 20,922 TOTAL PERSONNEL 402,645 432,919 442,148 450,243 SUPPLIES 41200 Operating Supplies 55,888 73,300 73,300 74,900 41300 Small Tools & Equip - - - 8,100 TOTAL SUPPLIES 55,888 73,300 73,300 83,000 OPERATING EXPENDITURES 42110 Printing 6,481 10,000 10,000 17,500 42125 Telephone 4,670 5,700 4,670 5,700 42126 Utilities 85,759 80,000 86,000 80,000 42130 Rental/Lease - Equip 249 200 200 4,200 42141 Rental/Lease - Exhibit Sp 894 1,500 1,500 1,500 42200 Equipment Maintenance 223 3,700 2,500 3,700 42210 Maint, of Grounds/Bldgs 34,074 44,155 46,386 28;700 TOTAL OPERATING EXP. 132,350 145,255 151,256 141,300 PROFESSIONAL SERVICES 44300 PS - Special Studies - - - - TOTAL PROF SVCS CONTRACT SERVICES 45010 CS -Security 27,200 25,000 20,000 25,000 45300 CS -Community Svcs 241,472 284,375 280,000 265,450 TOTAL CONTRACT SVCS. 268,672 309,375 300,000 290,450 CAPITAL OUTLAY 46250 Misc Equipment 34,201 126,720 110,720 82,000 46410 Capital Improvements 71,573 319,759 319,759 51,100 105,774 446,479. 430,479 133,100 DIVISION TOTAL 965,329 1,407,328 1,397,183 1,098,093 65 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $1,oq%a93 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 450,243 Full Time 0.24 FTE Community Services Leader 11 Facilities Maintenance Supervisor .30 FT Recreation Superintendent .25 FT Recreation Supervisor (Unfunded) .60 FT Com Svcs Coordinator 1.00 FT 16,000 2.15 FT 156,808 Part Time Community Services Leader 1 0.24 FTE Community Services Leader 11 0.32 FTE Community Services Specialist 1.35 FTE Community Services Worker 0.26 FTE Facility Attendant 1 0.45 FTE Facility Attendant II 3.90 FTE Maintenance Worker Il 0.40 FTE 6.92 FTE 14,374 hours 289,436 Overtime Wages Amount Budgeted: 4,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 74,900 Hardware Supplies 13,000 Electrical/Lighting Supplies - Replace additional lights/ballasts 16,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 Restroom Supplies 16,000 Uniforms/Shirts 3,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 GVBR Projector Bulbs - 2 each @ $400 800 Replacement radios 2,500 Bridal Show - March, 2015 1,000 Small Tools & Equipment (41300) Amount Budgeted: 8,100 Indoor Locking Bulletin Board -- 2ea 1,600 Adjustable Height Lecturn -- 2ea 2,000 Monitors/TVs and Carts -- 3ea 4,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: Rental Information Brochures N.M. . NE$ 17,500 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET" DISCUSSION FYI 4-16 _ Page 2 Printing (42110) (con't) Postcards, Letterhead, Contracts, Comment Cards 4,000 Bridal Show Advertising - postcard mailing, banners 7,500 Telephone (42125) Amount Budgeted: 5,700 Office Telephone 5,700 Utilities (42126) Amount Budgeted: 80,000 Gas 8,000 Water 3,500 Edison 68,500 Rental/Lease of Equipment (42130) 5,700 Equipment 200 Exhibit Space 1,500 Bridal Show 4,000 Equipment Maintenance (42200) Amount Budgeted: 3,700 Audio Video Systems Service 3,700 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 28,700 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services -- Preventative Maintenance 5,000 Carpet Cleaning -- Quarterly 6,400 Clean GVBR fabric partitions 3,000 Refinish Stage -- Annually 600 AQMD Generator Fees (Operating & Emissions) 500 Travel - Conferences (42330) Amount Budgeted: 1,938 Wedding MBA - Las Vegas, September 16-18 1,958 CONTRACT SERVICES CS - Security (45010) Amount Budgeted, 25,000 Contract Security 25,000 CS - Community Svcs (45300) Amount Budgeted: 265,450 Building Maintenance Contract w14 FT Contract Staff 174,750 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 7,265 Bear State (Equipment Service) -- 3,200 Trane (Computer Control Service) -- 4,065 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,310 Candle Permit Fees 2,000 AQMD Fees (Annual Emissions Output by Generator) 450 Generator Contract Maintenance (including fuel) 2,575 Bridal Show - March, 2015 4,000 67 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION ......... ....... FYI 4-15 Page 3 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 82,000 Additional Trash Receptacles for DBC 7,000 Arm Chairs 45,000 Folding Chairs 12,000 Carpet Extractor 13,000 Replacement Tables 5,000 Capital Improvements (46410) 51,100 Replace Boiler at DBC 30,000 Retrofit Exterior Lighting to LED 7,600 Re -finish interior wood paneling at DBC 8,000 Add new veneer to front of stage at DBC 2,500 Refinish Of Oak Room floor 3,000 CITY OF DIAMOND BAR CfEt?ARTM�I4T�...:Cnrr�rrrunr€y�des ESTIMATED EXPENDITURES I�XjIISIQ�J' P�rlta��r�tlbr� FY 2014-15 o]idiNlZATIO' # -, OPERATING EXPENDITURES 42125 Telephone FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42126 Utilities Actual Adjusted Projected Proposed PERSONNEL SERVICES Rental/Lease of Equipment 1,007 1,350 1,000 40010 Salaries 119,516 121,934 121,934 95,710 40020 Over -Time Wages 5,360 6,000 6,000 6,000 40030 Part -Time Salaries 138,463 129,612 129,612 153,99$ 40070 City Paid Benefits 1,821 1,991 1,991 1,632 40080 Retirement 18,703 20,537 19,500 17,258 40083 Worker's Comp. Exp. 7,580 7,453 7,453 7,491 40084 Short/Long Term Disability 718 725 725 584 40085 Medicare 11,473 11,771 11,771 13,297 40090 Benefit Allotment 19,800 20,544 20,544 17,472 TOTAL PERSONNEL 323,434 320,567 319,530 313,444 SUPPLIES 41200 Operating Supplies 33,695 26,700 31,000 34,800 TOTAL SUPPLIES 33,695 26,700 31,000 34,800 OPERATING EXPENDITURES 42125 Telephone 7,748 8,000 8,000 8,000 42126 Utilities 250,167 262,360 265,889 246,366 42130 Rental/Lease of Equipment 1,007 1,350 1,000 1,350 42210 Maint. of Grounds/Bldgs 86,577 207,000 207,000 158,295 TOTAL OPERATING EXP. 345,499 478,710 481,889 414,011 CONTRACT SERVICES 45300 CS -Community Svcs 295,407 312,050 312,050 312,050 TOTAL CONTRACT SVCS. 295,407 312,050 312,050 312,050 CAPITAL OUTLAY 46250 Misc Equipment - 12,980 13,151 46410 Capitallmprovements - 12,980 13,151 DIVISION TOTAL 998,035 1,151,007 1,157,620 1,074,305 A' CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $1,074,305 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Full Time 34,800 Parks & Maintenance lnspector/Technician 1.00 FT Facilities Maintenance Supervisor 0.30 FT Doggie Walk Bags 1.30 FT Intermittent Part Time 4,000 Facility Attendant 1 0.45 FTE Facility Attendant 11 2.46 FTE Maintenance Worker 1 0.45 FTE Maintenance Worker 11 0.50 FTE 313,444 137,045 3.85 FTE 8,017 hours 170,399 Over -Time Wages Amount Budgeted: 6,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 34,800 Heritage Community Ctr 5,000 Parks Supplies 12,500 Doggie Walk Bags 7,000 Replace Park Uniforms for Staff 4,000 Replace Park Reservation Signs 1,600 Staff Work Boots 700 Replacement Tables for Heritage Park Community Center 1,000 TV and Cart for Heritage Park Community Center 1,500 Youth at Risk - Trail Maint Supplies 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 8,000 Heritage Park -- Pay Phone 992 Heritage Community Ctr -- Verizon & Alarm 2,048 Maplehill Pk -- Pay Phone 992 Pantera Pk -- Pay Phone 992 Peterson Pk -- Pay Phone 992 Reagan Pk -- Pay Phone 992 Sycamore Cyn -- Pay Phone 992 Utilities (42126) Amount Budgeted: 246,366 Paul Grow Park 12,263 Water 11,573 Electric 690 Heritage Park 11,106 Water 9,841 Electric 1.265 70 CITY OF DIAMOND DAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION. FY14-'I5 Page 2 ities (42126) (con't) Heritage Community Ctr 19,225 Water - Included with Heritage Park Electric 15,525 High Speed Internet -- Computer & Phone 1,400 Gas 2,300 Lorbeer Lights 14,375 Electric 14,375 Maplehill Pk 16,563 Water 13,593 Electric 2,875 LA County Sewer Service Charge 95 Pantera Pk (higher water costs to east side of city) 55,685 Water 40,711 Electric 14,950 LA County Sewer Service Charge 24 Peterson Pk 31,049 Water 25,275 Electric 5,750 LA County Sewer Service Charge 24 Reagan Pk 13,417 Water 9,872 Electric 3,450 LA County Sewer Service Charge 95 Starshine Pk 10,298 Water 9,263 Electric 1,035 Summitridge (higher water costs to east side of city) 37,576 Water 37,576 Electric - Included w/DBC Sycamore Cyn Pk & Trail Mesa/Trailhead 18,522 Water 12,733 Electric 5,750 LA County Street Light Assessment 39 Washington Park 6,287 Water 5,252 Electric 1,035 Rental/Lease of Equipment (42130) Amount Budgeted: 1,350 Rental equip to repair Trails 500 Portable Restrooms at Summit Ridge Park 850 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 158,295 Paul Grow Park Fire Ant Eradication 800 Add Sand to Tot Lot 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 71 CITY OF DIAMOND DAFT PARD OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY14-15 Page 3 Heritage Park 500 Re -Lamp Ball Field Lights 5,000 Fire Ant Eradication 500 Add Sand to Tot Lot 4,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr 340 Building Maintenance Contract 5,800 Interior Plant Service 1,700 Security Alarm Monitoring 840 HVAC Equipment Service (Bear State) 1,000 HVAC Controls Service (Johnson) 750 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 800 Lorbeer Football/Soccer Field/Track/Slope 4,000 Track Re -surfacing 8500 Fire Ant Eradication 800 Maplehill Pk Fire Ant Eradication 500 Add Sand to Tot Lot 5,350 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 HVAC Equipment Service (Bear State) 340 Fire Ant Eradication 800 Re -Lamp Ball field Lights 12,200 Ball Field Berm Removal & Sod Replacement 8,000 Add Sand to Tot Lot 4,015 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Dog Park Application of AntiBacterial Spray to Mulch 4,000 Peterson Pk Weed Removal 1 Fire Break 3,000 Fire Ant Eradication 800 Re -Lamp Bali field Lights 7,250 Ball Field Berm Removal & Sod Replacement 8,000 Replace Grab Bars in Restrooms to meet ADA Requirements 500 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Add Sand to Tot Lot 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Pk Fire Ant Eradication 500 Add Sand to Tot Lot 2,700 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk Fire Ant Eradication 500 Add Sand to Tot Lot 1,400 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 400 Summitridge Park/DBC Fire Ant Eradication 800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 72 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY14-15 Page 4 Sycamore Cyn Park & Trail/Trailhead 196,962 Cleaning of Creek Area 3,000 Fire Ant Eradication 800 Sump Pump Maintenance 10,000 Ground Squirrel Control 2,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Sall Field Berm Removal & Sod Replacement 4,200 Replacement Shade Sail for Tot Lot 2,000 Weed Removal/Fire Breaks 11,550 Add Wood Chips to Tot Lot 3,000 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Washington Park Fire Ant Eradication 250 Add Sand to Tot Lot 1,400 Misc Maint-Irrigtn, Ltg, E[ec, Pest Ctrl, etc 1,000 CONTRACT SERVICES 196,962 CS -Community Svcs (45300) Amount Budgeted: 312,050 Landscape Maintenance Contract 43,927 VaIleyCrest Contract 1.11,188 Paul Grow Park 20,574 Heritage Park 13,735 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head/Trail at Sycamore Canyon Park 12,300 VaIleyCrest Contract 196,962 Pantera Park 99,331 Peterson Park 43,927 Lorbeer Football Field 48;904 Summit Ridge Park (incl. w/Diamond Bar Center) Dog Park 4,800 Excel Contract 3,900 Washington Park 3900 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - 73 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020. Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 103,142 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES CSEI?ATjVllt�ITs Camrnun�ty Secs I��cre.�iot� FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 463,050 477,688 485,000 498,340 16,001 20,241 16,500 20,293 349,625 356,200 356,200 378,406 8,993 11, 966 9,500 12,013 84,126 89,236 89,236 103,142 17,785 19,721 19,721 21,493 3,071 3,326 3,450 3,489 29,808 28,450 30,067 32,001 110,117 116,474 116,474 120,881 1,082,576 1,123,302 1,126,148 1,190, 059 84,453 89,128 89,128 94,056 - 1,400 1,400 1,000 84,453 90,528 90,528 95,056 OPERATING EXPENDITURES CS -Community Svcs 103,355 94,412 94,412 42110 Printing 8,724 10,400 10,400 11,353 42120 Postage Charges - 250 50 250 42124 Technology - - - 600 42128 Banking Charges 21,635 18,500 22,800 24,000 42130 Rental/Lease of Equipment 15,408 .7,300 .7,300 17,650 42140 RentallLease of Real Prop 53,032 99,097 55,000 102,097 42200 Equipment Maintenance 66 1,500 - - 42205 Computer Maintenance - 500 - - 42315 Membership & Dues 1,485 2,115 2,115 2,115 42325 Meetings 672 1,350 1,350 1,350 42330 Travel - Conferences 8,985 7,563 7,563 7,600 42340 Education & Training 398 300 300 300 42353 City Birthday Party 65,126 96,975 96,975 84,475 42410 Admissions -Youth Activities 38,195 44,468 44,468 47,550 TOTAL OPERATING EXP. 213,726 290,318 248,321 299,340 PROFESSIONAL SERVICES 44100 Commission Compensation 2,025 2,700 2,700 2,700 TOTAL PROF SVCS 2,025 2,700 2,700 2,700 CONTRACT SERVICES 45300 CS -Community Svcs 103,355 94,412 94,412 128,757 45305 CS -Concerts in the Park 19,059 23,562 23,562 28,739 45310 CS -Excursions 31,283 43,500 36,000 40,500 45320 CS -Contract Classes 148,145 174,440 174,440 175,500 TOTAL CONTRACT SVCS. 301,842 335,914 328,414 373,496 CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL 1,684,622 1,842,762 1,796,111 1,960,651 74 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION _. FYI 4-15 TOTAL BUDGET $1,960,651 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 11190,059 Full Time 3.17 FTE Community Svcs Director 0.485 FT Recreation Superintendent 0.750 FT Admin Assistant 1.000 FT CS Coordinator 3.000 FT Recreation Supervisor 0.400 FT Rec Specialist 0.860 FT Rec Specialist 1.000 FT 7.495 FT 758,904 Regular Part -Time Asst. Preschool Teacher (20 hrs) 1.00 RPT Preschool Teacher (30 hrs) 1.00 RPT Preschool Teacher (26 hrs) 1.00 RPT 3.00 RPT 73,656 Seasonal Part -Time Community Services Leader 1 3.17 FTE Community Services Leader II 2.56 FTE Community Services Specialist 1.95 FTE Community Services Worker 3.44 FTE Facility Attendant 11 0.22 FTE Overtime Wages (40020) Summer Day Camp Senior Excursions Haunted House 4th of July Event Candy Cane Craft Fair 26th Birthday Party Adult Excursions Youth &.Adult Sports Winter Snow Fest YMP & Youth in Action Diamond Bar Day at the Fair Concert Share Easter Egg Hunt Veterans Recognition 11.34 FTE 23,379 hours 337,206 Amount Budgeted: 20,293 75 835 845 1,707 900 510 2,783 4,323 1,607 1,451 4,864 0 0 298 170 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 4 '15 Page 2 SUPPLIES Operating Supplies (41200) Amount Budgeted: 94,056 Haunted House/FFF 3,600 Easter Egg Hunt 4,500 Youth Soccer 3,760 Youth Basketball 10,614 Adult Volleyball 235 Candy Cane Craft Fair 1,000 Senior Excursions 1,200 Senior Dances/Programs 7,550 Adult Basketball 3,252 Day Camp 9,120 Staff Shirts 3,000 YMP Imp & DB4 Youth 5,530 Adult Excursions 780 Volunteen Program 1,236 Tiny Tots 8,000 Youth Baseball 12,079 Winter Snow Fest 6,500 Concerts in the Park 1,700 Contract Classes 1,100 Veterans Recognition 3,650 Arbor Day Celebration 1,150 Fourth of July 2,800 Diamond Bar Day at the Fair 500 Senior Softball 850 Field Attendant 350 Small Tools & Equipment Amount Budgeted: 1,000 Table Tennis Table 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 11,353 Concerts in the Park/Movies in the Stars 952 Day Camp 1,101 Winter Snowfest 750 Youth Basketball 500 Youth Baseball 500 Youth Soccer 350 Easter Egg Hunt 650 Haunted House & Fall Fun Festival 650 Tiny Tots 500 Candy Cane Craft Fair 600 Senior Programs 250 Contract Classes 200 Veterans Recognition 650 Fourth of July 600 DB4Youth 2,450 Diamond Bar Day at the Fair 650 76 RECREATION SVCS (001-5350) - BUDGET DISCUSSION FY14-15 Page 3 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 inology (42124 Amount Budgeted: 600 Technology Allowance - Rec Supt. 600 Banking Charges (42128) Amount Budgeted: 24,000 Credit Card Charges 24,000 Rental/Lease of Equipment (42130) Amount Budgeted: 17,650 . Winter Snowfest 4,350 Fireworks Show 13,300 Sound System 5,500 Restrooms/Sinks 1,500 Tables/Chairs/Equipment 2,500 Light Tower Rental 800 Stage 3,000 Rental/Lease of Real Prop (42140) Amount Budgeted: 102,097 Youth Basketball Games + Practice 32,289 Youth Indoor Soccer 5,100 Adult Volleyball 8,640 Adult Basketball 42,768 Contract Classes 10,000 4th.of July 3,000 Winter Snow Fest 200 Easter Egg Hunt 100 Membership & Dues (42315) Amount Budgeted: 2,115 C.P.R.S. Membership (8 Staff) 1,240 Lern (2 Staff) 400 Calif. Asso. of Senior Service Centers (1 Staff) 50 WI LS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: 1,350 C.P.R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 120 CPRS District Xlll Meetings 600 WILS Meetings 120 Travel - Conferences (42330) Amount Budgeted: 7 CPRS Conference - Sacramento 7,600 Vermont Systems Advanced RecTrac Training 77 CITY OF DIAMOND BAR. RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 4-15 Page 4 Education & Training (42340) Amount Budgeted: 300 Day Camp 200 Tiny Tots 100 City Birthday Party (42353) Amount Budgeted: 84,475 Entertainment 3,000 Banners 5,300 Special Event Insurance 1,800 Restroom/Sink Rental 1,150 Sound System Rental 1,700 Equipment Rental - 13,700 Tables, Chairs, Generators, Canopies Daycamp -- Summer Entertainment Contract Staff/Security 1,450 Rides/Attractions 26,000 Non Profit's Organizations Revenue Share 11,000 Annual Birthday Pins 2,400 Decoration/Signs 3,000 Games/Game Prizes 4,700 Facility Rental - PUSD 250 Food Reimbursement 700 Birthday Cakes/Supplies 600 Wrist Bands 500 Flyers/Posters/Promotion 3,350 Council & Commission Shirts 900 Kwik Covers 500 Car Show Supplies 2,475 Admissions -Youth Activities (42410) Amount Budgeted: 47,550 Day Camp - Excursions 45,390 Tiny Tots 1,000 DB4 Youth 1,160 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgs/year 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 128,757 Adult Basketball Officials 1,188 Tiny Tots 800 Volunteens 2,500 Daycamp -- Summer Entertainment 1,800 Youth Basketball Officials 5,460 PeaceBuilders 2,813 Winter Snow Fest - 2013 - 23,050 Snow 13,300 Sound System 750 Special Event Insurance 500 Food Vendor Reimbursement 550 Valley Crest/MCE 1,050 Banners 500 in CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION EY14-15 Page 5 Event Security 400 - Revenue Split w/Organizations 6,000 Senior Program 28,263 Haunted House/Fall Fun Festival 1,700 Special Event Insurance 400 Banners 700 Revenue Split w/Organizations (FFF) 600 'Bands -- 7 Concerts Candy Cane Craft Fair Sound System 500 Easter Egg Hunt Liability Insurance 1,000 450 Easter Egg Hunt Portable Restrooms Page 6 600 Easter Egg Hunt Banners 600 Fireworks Show Annual ASCAP Registration 28,600 Fireworks 15,000 Annual SESAC Registration Entertainment 5,000 Banners (5 New Horizonital) 600 Valley Crest 1,300 Insurance 2,000 MCE 1,200 Traffic Control Equipment 3,500 Veterans Recognition - Entertainment 200 Armed Forces Banners 15,875 Movies under the Stars -- Movie Rentals 3,400 DB4Youth 6,950 Diamond Bar Day at the Fair S00 Mobile Web Trac 3,208 Concerts in the Park (45305) 28,739 'Bands -- 7 Concerts 11,100 Sound System 5,824 Concessionaire Reimbursements 1,000 Banners & Replacement Signage 6,100 Page 6 Concerts in the Park (45305) (coni) Special Event Insurance 2,750 Annual ASCAP Registration 655 Annual BMI Registration 655 Annual SESAC Registration 655 CS -Excursions (45310) Amount Budgeted: 40,500 Adult Excursions 15,500 Senior Excursions 25,000 CS - Contract Classes (45320) Amount Budgeted: 175,500 Contract Class Instructors 170,500 Instructor Insurance 5,000 CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: Misc Equipment 79 ;� •'; T§ 1 lip ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short(Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 42315 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41250 Road Maint Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42125 Telephone 42126 Utilities 42130 Rental/Lease of Equip 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 83,848 TOTAL OPERATING EXP. PROFESSIONAL SERVICES Pu DP.Af3TfV1MT i3lia W�!1cs 131VJSION Surnmai-y Q GAt+klZ,g71 ?N #r<,: Of11'557t} t -.5 8.: FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 502,917 530,168 520,000 659,187 1,386 4,000 4,000 4,000 6,167 9,476 7,500 9,546 88,426 97,424 96,032 118,865 10,496 14,453 12,100 14,579 2,684. 3,969 3,600 4,021 7,291 9,756 8,300 9,911 65,983 83,848 81,244 100,788 685,350 753,094 732,776 920,896 2,017 4,500 4,500 4,500 39,289 45,000 45,000 65,000 2,816 36,300 36,300 17,500 44,122 85,800 85,800 87,000 2,180 , 8,000 8,000 8,000 424 4,000 4,000 4,000 - - - 1,800 519 550 550 - 66,015 70,000 70,000 70,000 3,314 4,000 4,000 4,000 3,782 4,000 5,000 6,000 8,211 8,500 8,500 10,000 1,916 2,500 2,500 2,500 810 1,000 1,000 1,000 1,663 2,500 2,500 2,500 3,022 4,500 4,500 4,500 3,059 3,500 3,500 3,500 t204 2,500 2,500 2,500 96,119 115,550 118,550 120,300 44000 Professional Services 2,330 6,500 6,500 6500 44100 Commission Compensation 1,755 3,000 3,000 3,000 44240 Prof Svcs -Environmental 53,042 184,505 184,505 185,500 44520 Prof Svcs -Engineering 57,114 40,805 40,805 60,000 TOTAL PROF SVCS 114,241 234,810 234,810 255,000 CONTRACT SERVICES 45221 . CS -Engineering 177,458 141,329 141,329 130,000 45222 CS - Traffic - 25,000 80,000 80,000 80,000 45223 CS - Plan Checking 32,665 131,487 145,000 24,600 45224 CS - Soils 2,627 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 3,000 45227 CS - Inspection 9,848 85,531 85,531 49,200 45500 CS - Public Works 34,387 35,000 35,000 35,000 45501 CS - Street Sweeping 116,100 135,000 135,000 135,000 45502 CS - Road Maintenance 243,421 310,000 310,000 175,000 45503 CS - Parkway Maint 23,793 24,675 24,000 24,675 45504 CS - Sidewalk Insp & Repair 155,784 306,613 306,613 342,613 45506 CS - Striping & Signing 26,964 50,000 50,000 50,000 45507 CS - Traffic Signal Maint 201,294 220,000 220,000 220,000 45508 CS -Vegetation Control 102,809 102,400 102,400 105,000 45509 CS - Tree Maintenance 202,112 184,230 184,230 153,782 45510 CS - Tree Watering 13,800 17,070 17,070 17,300 45512 CS - Storm. Drainage .. _ 10,735__ _ _ _ 15,000 15,000. ..... 15,000 45522 CS - Right of Way Maint 34,031 50,000 50,000 50,000 45530 CS - industrial Waste 18,522 30,000 30,000 30,000 TOTAL CONTRACT SVCS. 1,431,370 1,926,335 1,939,173 1,645,170 CAPITAL OUTLAY 46220 Office Equip -Furniture - - - 46250 Misc Equipment 1,120 3,000 3,000 - 1,120 3,000 3,000 - DEPARTMENT TOTAL 2,372,322 3,118,589 3,112,109 3,028,366 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42330 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42124 Technology 42125 Telephone. 42126 Utilities 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,651 TOTAL OPERATING EXP, PROFESSIONAL SERVICES 44000 Professional Services 44100 Commissioner Comp 44240 Prof Svcs -Environmental TOTAL PROF SVCS CONTRACT SERVICES I�E6'lTiN€I1T Public lNaries DIV lis a -Public ltcsAd€n�n QkAI�II-AIQN FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 222,575 235,000 233,000 270,591 351 2,000 2,000 2,000 2,408 3,347 2,800 3,363 39,021 41,032 41,032 48,793 3,720 4,712 4,300 4,672 1,120 1,625 1,400 1,651 3,194 3,864 3,500 3,998 25,260 32,604 30,000 34,104 297,649 324,184 318,032 369,173 2,017 4,500 4,500 4,500 - 500 500 500 2,017 5,000 5,000 5,0()0 2,180 8,000 8, oo0 8,000 424 4,000 4,000 4,000 - - - 1,800 519. 550 550 - 66,015 70,000 70,000 70,000 426 1,000 1.000 1,000 810 1,000 1,000 1,000 769 2,000 2,000 2,000 21408 4,000 4=0 4,000 3,000 3,000 3,000 3,000 349 1,500 1,500 1,500 76,900 95,050 95,050 96,300 2,330 6,500 6,500 6,500 1,755 3,000 3,000 3,000 53,042 184,505 184,505 185,500 57,127 194,005 194,005 195,000 45221 CS - Engineering 121,664 30,000 30,000 60,000 45227 CS - Inspection 9,848 85,531 85,531 49,200 45530 CS - Industrial Waste 18,522 30,000 30,000 30,000 TOTAL CONTRACT SVCS. 150,034 145,531 145,531 139,200 CAPITAL OUTLAY 46220 Office Equip-Fumiture DIVISION TOTAL 583,727 763,770 757,618 804,673 .i CITY OF DIAMOND DAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $804,673 PERSONNEL SERVICES Personne[ (40010-40093) Public Works Director Senior Civil Engineer Assoc Engineer Assist Engineer Administrative Coordinator Amount Budgeted: 0.75 FT 0.40 FT 0.25 FT 0.35 FT 0.75 FT 2.50 FT 369,173 SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies 4,500 Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments 500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers 8,000 NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 4,000 kaucationalloutreach program(s) ana mailings related to public works/traffic/parking/street sweeping activities 4,000 Technology (42124) Amount Budgeted: 1,800 Technology Allow - PW Director, Sr. Civil Engineer 1,800 Telephone (42125) Amount Budgeted: Moved to Technology - Utilities (42126) Amount Budgeted: 70,000 Traffic signals 70,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA, 1,000 Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines 1,000 83 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY14-15 Page 2 .. Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 2,000 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance 3,000 Education & Training (42340) Amount Budgeted: 1,500 Trainings/Workshops 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission 3,000 Prof Svcs -Environmental (44240) - Amount Budgeted: 185,500 NPDES PermitlCompliance due to increased enforcement/requirements, including computer software. 28,000 Lower San Gabriel River Watershed Management Plan (WMP) Implementation/Monitoring 120,000 Sewer Sys OverflowMDR Permit Fee 11;000 NPDES Permit Fee 24,000 CPR Membership 2,500 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 60,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) 30,000 Pavement Management Update 30,000 CS - Inspection (45227) Amount Budgeted: 49,200 Grading, sewer, storm drains, and various development improvements. 49,200 CS -Industrial Waste (45530) Amount Budgeted: 30,000 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 30,000 M, CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 DEf?Af3TiNEt1 PublillVarks DIVISION Ertglneertng OPERATING EXPENDITURES 42315 Membership & Dues FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 42325 Meetings Actual Adjusted Projected Proposed PERSONNEL SERVICES Travel -Conferences 614 500 500 40010 Salaries 103,754 97,118 92,000 157,824 40020 Over -time Wages 61 500 500 500 40070 City Paid Benefits 1,345 2,240 1,500 2,260 40080 Retirement 21,347 22,017 21,000 28,459 40083 Worker's Comp. Exp. 1,998 3,242 2,000 3,156 40084 Short/Long Term Disability 608 989 800 963 40085 Medicare 1,510 2,356 1,800 2,400 40090 Benefit Allotment 14,679 18,544 18,544 24,624 TOTAL PERSONNEL 145,302 147,006 138,144 220,186 OPERATING EXPENDITURES 42315 Membership & Dues 1,490 1,500 1,500 1,500 42325 Meetings 894 500 500 500 42330 Travel -Conferences 614 500 500 500 42335 Travel -Mileage & Auto Allow 59 500 500 500 42340 Education & Training 855 1,000 1,000 1,000 TOTAL OPERATING EXP. 3,912 4,000 4,000 4,000 CONTRACT SERVICES 45221 CS - Engineering 55,794 111,329 111,329 70,000 45222 CS - Traffic 25,000 80,000 80,000 80,000 45223 CS - Plan Checking 32,685 131,487 145,000 24,600 45224 CS - Soils 2,627 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 3,000 TOTAL CONTRACT SVGS. 116,106 330,816 344,329 182,600 DIVISION TOTAL 265,320 481,822 486,473 406,786 M CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $406,786 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 220,186 Senior Civil Engineer 0.45 FT Assoc Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate & Assist. Engineers) 1,500 ASCE(Senior, Associate &Assist. Engineers) Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LAGDPW, SGVCOG, SCAG 500 Travel -Conferences (42330) Amount Budgeted: 500 APWA 500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc 500 Education & Training (42340) Amount Budgeted: 9,000 APWA, ASCE, ITS, UCLA Extensions 1,000 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 70,000 Misc. engineering studies/reports on an as 40,000 needed basis Fed. Funding Compliance 30,000 CS - Traffic Engr (45222) Amount Budgeted: 80,000 Traffic Counts, Speed Surveys, Warrant Analysis; Traffic Impact Studies, etc. 30,000 East-West Freight Corridor/Freight Plans 50,000 CS - Plan Checking (45223) Amount Budgeted: 24,600 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. 24,600 CS - Soils (45224) Amount Budgeted: 5,000 As needed basis 5,000 CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 3,000 :. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 REP4�TM1"�AtT Pubfic ]NQrks D1V�SII:3N .Rnacl Nlaintenance1:; SUPPLIES 41250 Road Maintenance Supplies FY 2012-13 FY 2013-14 FY 2413-14 FY 2014-15 41300 Small Tools & Equipment Actual Adjusted Projected Proposed PERSONNEL SERVICE_ S TOTAL SUPPLIES 42,105 80,800 80,800 40010 Salaries 176,588 198,050 195,000 230,772 40020 Over -Time Wages 974 1500 1,500 1,500 40070 City Paid Benefits 2,414 3,889 3,200 3,922 40080 Retirement 28,058 34,375 34,000. 41,613 40083 Worker's Comp. Exp. 4,778 6,499 5,800 6,750 40084 ShorULong Term Disability 956 1,355 1,400 1,408 40085 Medicare 2,587 3,536 3,000 3,513 40090 Benefit Allotment 26,044 32,700 32,700 42,060 CONTRACT SERVICES TOTAL PERSONNEL 242,399 281,904 276,600 331,538 SUPPLIES 41250 Road Maintenance Supplies 39,289 45,000 45,000 65,000 41300 Small Tools & Equipment 2,816 35,800 35,800 17,000 TOTAL SUPPLIES 42,105 80,800 80,800 82,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 3,314 4,000 4,000 4,000 42200 Equipment Maintenance 3,782 4,000 5,000 6,000 42310 Fuel 8,211 8,500 8,500 10,000 TOTAL OPERATING EXP, 15,307 16,500 17,500 20,000 Professional Services 44520 Prof Svcs - Engineering 57,114 40,805 40,805 60,000 57,114 40,805 40,805 60,000 CONTRACT SERVICES 45501 CS -Street Sweeping 116,100 135,000 135,000 135,000 45502 CS -Road Maintenance 243,421 310,000 310,000 175,000 45504 CS -Sidewalk Insp & Repair . 155,784 306,613 306,613 342,613 45506 CS-Strlping & Signing 26,964 50,000 50,000 50,000 45507 CS-Traffic.Signal Maint 201,294 220,000 220,000 220,000 45508 CS -Vegetation Control - - - 105,000 45512 CS -Storm Drainage 10,735 15,000 15,000 15,000 45522 CS -Right of Way Maint 34,031 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 788;329 1,086,613 1,086,613 1,092,613 CAPITAL OUTLAY 46250 Misc Equipment 1,120 3,000 3,000 - 1,120 3,000 3,000 - DIVISION TOTAL 1,146,374 1,509,622 1,505,318 1,586,151 M. ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY14-15 TOTAL BUDGET $1,586,151 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 331,538 Public Works Director 0.10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 2.00 FT 3.10 FT SUPPLIE Road Maintenance Supplies (41250) Amount Budgeted: 65,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members 65,000 Small Tools & Equipment (41300) Amount Budgeted: 17,00.0 Misc. Items (Grinding wheels, blades, 14,000 shovels, etc.) Equipment Replacement 3,000 OPERATING EXPENDITURES RentallLease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. 4,000 Equipment Maintenance (42200) Amount Budgeted: 6,000 Grinder, Striper, Car washes, etc 6,000 Fuel (42310) Amount Budgeted: 10,000 Fuel 10,000 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 60,000 On-call Traffic Engineering Assistance/Support 60,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 135,000 Street Sweeping 135,000 CS -Road Maintenance (45502) Amount Budgeted: 175,000 Road and Park Parking Lot Maintenance 175,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 342,613 Sidewalk R & R 150,000 Parkway Curb Removal (GF Reserves) 156,613 Replace Flatwork at Pantera Park 36,000 CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 50,000 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY14-15 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 220,000 Traffic Signal Maint 220,000 CS - Vegetation Control (45508) Amount Budgeted: 1.05,000 MCE Contract Crestline Annexation Area Freeway Ramps/Cal Trans ROW 'CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint 15,000 CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint 50,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: - CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 DEP AR ihlfF_ Pl�bii llllcrks a1V1S10N 1 andsca�e P;ltani 3}iGANIzATIQi m FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 CS - Public Works 34,387 35,000 35,000 35,000 45503 CS - Parkway Maint 23,793 24,675 24,000 24,675 45508 CS -Vegetation Control 102,809 102,400 102,400 - 45509 CS - Tree Maintenance 202,112 184,230 184,230 153,782 45510 CS - Tree Watering 13,800 17,070 17,070 17,300 TOTAL CONTRACT SVCS. 376,901 363,375 362,700 230,757 DIVISION TOTAL 376,901 363,375 362,700 230,757 m CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FYII 4-15 TOTAL BUDGET $230,757 CONTRACT SERVICES Contract Services (45500). Amount Budgeted: 35,000 Trails Mairlt - Youth at Risk Pgm 35,000 (Funded with Prop, A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract 24,675 CS - Vegetation Control (45508) Amount Budgeted: - Moved to 5554 - CS - Tree Maintenance (45509) Amount Budgeted: 153,782 WCA Contract Tree Maintenance - 5 year cycle Area 2 -- 1,819 trees @ 40.50/tree 73,670 Grow, Maple Hill & Washington Parks (4 -man Crew/8 days) 13,747 Service Requests and As Needed Work 7,345 Emergency Call Out 3,105 Arborist Inspections 5,350 Tree Planting 11,380 Tree/Stump Removals/Replacements for Sidewalk Repairs and 23,375 Pro -Active Risk Management Remove and Replace 16 Stone fines on Morning Canyon 14,280 Annual Supply of Tree Stakes & Ties 1,000 Bee Hive Removals from City Trees 500 CS - Tree Watering (45510) Amount Budgeted: 17,300 WCA Contract 17,300 91 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2014-15 OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 49012 Transfer Out -Law Enforce Func 49015 Transfer Out - Gen Plan 49116 Transfer Out - Traffic Mit 49124 Transfer Out - Park Dev Fund 49156 Transfer Out - EECBG 49250 Transfer Out - CIP 49370 Transfer Out -Debt Service Fd 49510 Transfer Out -Self Ins Fund 49520 Transfer Out -Vehicle Replace 49530 Transfer Out -Equip Replcmt 49540 Transfer Out -Bldg Maint USES OF FUND BALANCE RESERVES 49135 Transfer Out -PEG Fees Fund 49138 Transfer Out-LLAD #38 49139 Transfer Out-LLAD #39 49141 Transfer Out-LLAD #41 49250 Transfer Out-CIP Fund TOTAL F�>'T4FT' F[eC+ffiS�Olt• Ijt1CISl[�N Trr�sfers Quf bRi3 N1 1T14N'##Qt}1 9 ; FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-13 Actual Adjusted Projected Proposed 10.370 15,000 3K361 444,686 15,000 15,000 464,486 - 500,000 500,000 . 384,615 168 - 522,000 837,288 843,906 843,693 848,406 404,309 169,791 169,791 386,900 200,000 90,000 370,800 529,050 166,000 - - 100,000 - 1, 726,496 1,844,183 3,322, 020 2,322, 921 - - - 20,397 17,712 66,419 64,302 99,237 95,652 117,834 110,984 116,237 22,723 26,935 27,656 83,537 158,115 223,489 77,101 1,171,434 294,242 434,677 280,043 1,490,842 2,020,698 2,278,860 3,602,063 3,813,763 m CITY OF DIAMOND EAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY 2014-15 TOTAL BUDGET $3,813,763 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000 15,000 Transfer Out - Law Enforcement Fund (49012) Amount Budgeted: Budget Savings - Transfer Out - Park & Facility Dev Fund (49124) 384,615 Willow Heights Park Development Fees 384,615 Transfer Out-CIP Fund (49250) Amount Budgeted: 522,000 Residential & Collector Street Rehab Area 3 337,500 Swing Set at Longview Park North 43,000 Fencing Replacement - Peterson Skate Park 33,500 Play Surface Replacement - Maplehill Park 32,000 Play Surface Replacement - Pantera Park 36,000 Play Surface Replacement - Reagan Park 40,000 Transfer Out -Debt Service Fund (49370) Amount Budgeted: 848,406 Bond Principal Payments 365,000 Interest Expense 478,406 Banking Charges 3,500 Accounting & Auditing Fees 1,500 Transfer Out -Self Ins Fund (49510) Amount Budgeted: 386,900 Insurance Premiums 386,900 Transfer Out -Equip Replacement (49530) Amount Budgeted: Construct - Steep Canyon Trail Connector to Canyon Loop 166,000 Computer Purchases 25,000 166,000 280,000 APIA 90,246 01414 Residential and Collector Street Rehab Area 2 (trans from 24313) 11,623 AfollAiAR USES OF FUND BALANCE RESERVE 192,831 ■IAfi® lull Transfer Out - PEG Fees Fund (49135) Amount Budgeted: Reagan Park Parking Lot Improvements 20,397 Amount included in GF reserves to transfer to new fund 20,397 Transfer Out - LLAD #38 (49138) Amount Budgeted: 99,237 To Cover Fd Deficit 99,237 Transfer Out - LLAD #39 (49139) Amount Budgeted: 116,237 To Cover Fd Deficit 116,237 Transfer Out - LLAD #41(49141) 83,537 To Cover Fd Deficit 83,537 Transfer Out-CIP Fund (Use of Reserves) Amount Budgeted: 1,171,434 Construct - Steep Canyon Trail Connector to Canyon Loop 15,565 26612 Add Trees, Irrigation & Solar Irrig Controllers to Dog Park 25,000 01414 Residential and Collector Street Rehab Area 2 280,000 01414 Residential and Collector Street Rehab Area 2 (trans from 01413) 90,246 01414 Residential and Collector Street Rehab Area 2 (trans from 24313) 11,623 Residential and Collector Street Rehab Area 3 192,831 22813 Grand Ave Enhancement 127,169 Peterson Park Parking Lot -Improvements 329,000 Reagan Park Parking Lot Improvements 100,000 93 CITY OF DIAMON A:s u l r l� , carter i �r SPECIAL FUNDS BUDGET I UNTallor1 Qrguport FY 2014-15 NJ COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. TOTAL 10,370 15,000 15,000 15,000 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance - 39001 Transfer -in General Fund 10,370 15,000 15,000 15,000 TOTAL 10,370 15,000 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 10,370 15,000 15,000 15,000 10,370 15,000 15,000 15,000 TOTAL 10,370 15,000 15,000 15,000 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2014-15 TOTAL RESOURCE BUDGET $15,000 ESTIMATED RESOURCES Transfer -in General Fund (39001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 15,000 15,000 NM CITY OF IAM®N BAR SPECIAL FUNDS BUDGET FY 2014-15 LAW ENFORCEMENT RESERVE FUND FUND DESCRIPTION: FUND TY General hand ;i Fl71VCTIL�N. Publlc safety This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriffs Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. ESTIMATED RESOURCES 25500 Unrestricted Fund Balance 36100 Investment Earnings 39001 Transfer In - General Fund TOTAL TRANSFERS OUT 9915-49001 Transfer Out - General Fund CAPITAL OUTLAY 4093-46410 Capital Improvements FY 201213 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed - 384,361 384,361 851,347 - 2,500 2,500 5,000 384,361 444,686 464,486 384,361 831,547 851,347 856,347 - - 200,000 200,000 FUND BALANCE RESERVE 25500 Unrestricted Fund Balance 384,361 831,547 851,347 656,347 Total Fund Balance Res. 384,361 831,547 851,347 656,347 TOTAL 384,361 831,547 851,347 856,347 M CITY OF DIAMOND DAR LAIN ENFORCEMENT FUND FY13-14 TOTAL RESOURCE BUDGET $856,347 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 851,347 Estimated Based on Projections 851,347 Investment Income (36100) 5,000 Investment Income 5,000 TRANSFERS IN Transfer In - General Fund (39001) Savings Realized in Law Enforcement Budget TOTAL EXPENDITURE BUDGET $200,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 200,000 Transfer Out - General Fund 200,000 . CAPITAL OUTLAY Capital Improvements Amount Budgeted: - Capital Improvements - FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 656,347 Based on Budget -Unrestricted 666,347 97 CITY OF DIAMOND BAR >*UIId .YPEE Geperai.F�1�� SPECIAL FUNDS BUDGET FUNCTION General:Pfan leinsco'. FY 2014-15 GENERAL PLAN UPDATE FUND FUND DESCRIPTION. This fund was created in FY14-15 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - - - 500,000 36100 Investment Earnings - - _ 39001 Transfer In - General Fund - - 500,000 - TOTAL - - 500,000 500,000 TRANSFERS OUT 9915-49001' Transfer Out - General Fund CAPITAL, OUTLAY 4093-46410 Capital Improvements FUND BALANCE RESERVE 25500 Unrestricted Fund Balance - - 500,000 500,000 Total Fund Balance Res. - - 500,000 500,000 TOTAL - - 500,000 500,000 W-0 CITY OF DIAMOND BAR GENERAL PLAN REVISION FUND FY 1415. TOTAL RESOURCE BUDGET $500,000 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 500,000 Estimated Based on Projections 500,000 Investment Income (36100) Investment Income TRANSFERSIN Transfer In - General Fund (39001) - TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: Transfer Out - General Fund _ CAPITAL OUTLAY Capital Improvements Amount Budgeted: - Capital Improvements - FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 500,000 Based on Budget -Unrestricted 500,000 99 CITY OF DIAMOND A — — - SPECIAL FUNDS BUDGET - - -- FVNQTIOI treeUPaths Irnpr - FY 2014-15 fiD 1 I0 MEASURE R FUND FUND DESCRIPTION: The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. TRANSFERS FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 415,065 857,285 857,285 894,564 31325 Measure R Revenue 585,876 591,053 585,000 611,120 36100 Investment Earnings 4,010 6,500 6,500 5,500 TOTAL 1,004, 951 1,454, 838 1,448,785 1,611,184- ,511,184 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 147,666 1,401,770 554,221 656,120 9915-49250 Transfer to CIP Fund - Carryover 803,271 Total Capital Outlay 147,666 1,401,770 554,221 1,459,391 FUND BALANCE RESERVES 25500 Reserve 857,285 53,068 894,564 51,793 Total Fund Balance Res. 857,285 53,068 894,564 51,793 TOTAL 1,004, 951 1,454, 838 1,448,785 1,511,184 100 CITY OF DIAMOND DAR MEASURER FUND (110) BUDGET DISCUSSION TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections FY 2014-15 $1,511,184 Amount Budgeted: 894,564 894,564 Measure R Revenue (31325) Amount Budgeted: 611,120 Measure R based on MTA estimate 611,120 Interest Revenue (36100) Amount Budgeted: 5,500 Interest Revenue 5,500 TOTAL EXPENDITURE BUDGET $1,459,391 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 656,120 01415 Residential & Collector Street Rehab Area 3 611,120 24914 Traffic Signal Infrastructure Upgrades (change of funding source) 45,000 Transfer to CIP Fund - Carryovers (9915-49250) 01414 Residential & Collector Street Rehab Area 2 2013 Comp Groundwater Drainage Study FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 101 703,271 100,000 803,271 51,793 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FtNC1°IO#� Stte�Nla«tlonsk' FY 2014-15 6.iVD ....:: GAS TAX FUND FUND DESCRIPTION The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. ESTIMATED RESOURCES 25500 Approp Fund Balance 31705 Gax Tax - 2105 31710 Gas Tax - 2106 31720 Gas Tax - 2107 31730 Gas Tax - 2107.5 31731 HUTA - Prop 42 Replcmnt 36100 Interest Revenue 39001 Transfer In - General Fund 7,50Q TOTAL TRANSFERS OUT FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 723,905 669,251 669,251 715,842 264,013 294,213 294,213 293,143 188,117 233,781 233,781 232,933 432,621 361,553 361,553 360,193 7,50Q 7,500 7,500 7,500 479,381 822,333 822,333 637,876 2,583 3,000 3,000 3,000 2,098,120 2,391,631 2,391,631 2,250,487 9915-49001 Transfer to General Fund 867,183 979,032 979,032 971,867 9915-49250 Transfer to CIP Fund 561,686 1,635,613 696,757 339,764 9915-49250 Transfer to CIP Fund - Carryovers 938,856 Total Transfers Out 1,428,869 2,614,645 1,675,789 2,250,487 FUND BALANCE RESERVES 25500 Reserve 669,251 (223,014) 715,842 - Total Fund Balance Res. 669,251 (223,014) 715,842 - TOTAL 2,098,120 2,391,631 2,391,631 2,250,487 102 CITY OF DIAMOND BAR GAS TAX FUND (111) FY 2014-15 TAL RESOURCE BUDGET $2,250,487 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 715,842 Estimated Based on Budget & Projections 715,842 Gas Tax Revenue 1,531,645 Gax Tax - 2105 (31705) Amount Budgeted: 293,143 Gas Tax - 2106 (31710) Amount Budgeted: 232,933 Gas Tax - 2107 (31720) Amount Budgeted: 360,193 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Replacement Amount Budgeted: 637,876 Interest Revenue Amount Budgeted: 3,000 Interest Revenue 3,000 TOTAL EXPENDITURE BUDGET $2,250,487 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 971,867 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 901,867 Utilities (0015510-42125) 70,000 Transfer Out - CIP (991549250) Amount Budgeted: 339,764 01415 Residential & Collector Street Rehab Area 3 336,376 01414 Residential & Collector Street Rehab Area 2 (add'I new approp) 3,388 Transfer Out - CIP Carryovers (9915-49250) 938,856 24414 Morning Canyon Reconstruction 263,650 01414 Residential & Collector Street Rehab Area 2 675,206 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 103 r •:: SPECIAL FUNDS BUDGET FY 2014-15 PROPOSITION A FUND FUND DESCRIPTION: Revenue IJN Tl01+1 -.011p Tre spc n The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes, This fund has been established to account for these revenues and approved project expenditures. PERSONNEL SERVICES 65,608 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 91,198 94,320 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 1,500 XXXX-40070 City Paid Benefits 1,514 1,781 25500 Approp Fund Balance 231,030 664,415 664,415 287,098 31310 Transportation Tax 942,893 950,088 950,088 982,329 34850 Transit Subsidy Prgrm Rev 1,039,633 1,200,000 1,100,000 1,200,000 36100 Interest Revenue 3,954 6,500 6,500 8,200 18,030 TOTAL 2,217,510 2,821,003 2,721,003 2,477,627 PERSONNEL SERVICES 65,608 83,700 78,000 91,700 XXXX-40010 Salaries 91,198 94,320 93,000. 99,499 XXXX-40020 Over -Time Wages 830 1,500 1,000 1,500 XXXX-40070 City Paid Benefits 1,514 1,781 1,781 1,834 XXXX-40080 Retirement Benefits 15,223 16,300 15,500 17,942 XXXX-40083 Workers Comp Expense 805 830 830 873 XXXX-40084 Short/Long Term Disability 546 575 575 607 XXXX-40085 Medicare Expense 1,347 1,438 1,438 1,520 XXXX-40090 Cafeteria Benefits 16,926 18,030 17,000 19,215 128,339 134,774 131,124 142,990 OPERATING SUPPLIES 555341200 Supplies 957 1,200 1,100 1,200 957 1,200 1,100 1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges 14,340 13,000 15,000 15,000 5553-42205 ComputerMaintenanoe - 2,100 2,100 2,100 5553-42315 Membership & Dues 16,746 17,000 16,830 17,000 5553-42395 Mise Exp (2) - 1 . 100 25500 Reserve 31,084 32,100 33,931 34,200 CONTRACT SERVICES 5350-45310 CS -Excursions 65,608 83,700 78,000 91,700 5553-45315 CS - Holiday Shuttle 4,219 - - - 5553-45402 CS-SherifflSpcl Evts - 1,500 1,500 1,500 5553-45533 Transit Subsidy Program 269,674 300,000 275,000 300,000 5553-45535 Transit Subsidy -Fares 1,044,914 1,200,000 1,100,000 1,20Q000 1,384,415 1,585,200 1,454, 500 11,693,200 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 7,500 12,500 12,500 12,500 5553-46235 Computer Equip -Software 750 750 750 750 8,250 13 , 25.0 13,250 13,250_ MISC EXPENDITURES 4090-47230 Sale of Prop A Fds - 400,000 800,000 450,000 - 400,000 80Q000 450,000 TRANSFERS OUT 9915-49250 Transfer Out - C I P Fund - - - 230,000 9915-49250 Transfer Out - CIP Fund Carryover - - - - - - 230,000 FUND BALANCE RESERVES 25500 Reserve 664,415 654,479 287,098 12,788 664,415 654,479 287,098 12,788 TOTAL 2,217,510 2,821,003 2,721,003 2,477,627 104 CITY OF DIAMOND DAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $2,477,627 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 287,098 Estimated Based on Projections 287,098 Transportation Tax (31310) Amount Budgeted: 982,3.29 Based on MTA Estimates 982,329. Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,200,000 Cost of Fares 1,200,000 Interest Revenue Amount Budgeted: 8,200 Based on Sympro Estimate 8,200 TOTAL EXPENDITURE BUDGET $2,464,840 PERSONNEL SERVICES Finance Director Desktop Support Tech Sr Office Specialist Accounting Technician Deputy City Manager Sr. Mgt Analyst Management Analyst Administrative Coordinator Amount Budgeted: 0.10 FT 0.05 FT. 0.40 FT 0.75 FT 0.025 FT 0.025 FT 0.025 FT 0.05 FT 1.425 FT 142,990 142,990 OPERATING SUPPLIES Supplies (5553-41200) Amount Budgeted: 1,200 Diamond Ride - ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 15,000 Credit Card Charges (online transactions) 15,000 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride Assurel❑ - Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride 105 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY14-15 Zebra printer - annual support & maint 500 - -- Page 2 - - Membership & Dues (5553-42315) Amount Budgeted: 17,000 SGVCOG 17,000 Misc Expenditures (5553-42395) Amount Budgeted: 100 100 CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 91,700 Tiny Tots 1,700 Seniors 23,000 Day Camp 30,000 Adult Excursions 11,700 Concerts in the Park 1 Movies - Shuttles 10,300 City Birthday Party - Shuttles 3,300 4th of July - Shuttles 8,500 Winter Snow Fest - Shuttle 1,500 D B4Youth 1,700 CS - Holiday Shuttle (5360-45315) Amount Budgeted: Based on experience CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales 1,500 Transit Subsidy Program (555345533) Amount Budgeted: 300,000 Transit Subsidy for DB Residents 300,000 Transit Subsidy -Fares (555345535) Amount Budgeted: 1,200,000 Transit System Fares 1,200,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Diamond Ride HW Enhancements Amount Budgeted: 12,500 12,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 450,000 Sale of Prop A 450,000 TRANSFER OUT Transfer Out - CIP Fund (9915-49250) Amount Budgeted: 230,000 24914 Traffic Signal Infrastructure Upgrades 230,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 12,788 106 CITY OF DIAMONDA SPECIAL FUNDS BUDGET FY 2014-15 PROPOSITION C FUND FUND DESCRIPTION: FUNp TYPE, Sp��af Rav�nu� FOGTION Str llllsrnt�Coist The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval, ESTIMATED RESOURCES 25500 Approp Fund Balance 31320 Transportation Tax 36100 Interest Revenue TOTAL_ PERSONNEL SERVICES XXXX-40010 Salaries XXXX40070 City Paid Benefits XXXX-40080 Retirement Benefits XXXX-40083 Workers Comp Expense XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare Expense XXXX-40090 Cafeteria Benefits OPERATING EXPENDITURES 42205 Computer Maintenance PROFESSIONAL SERVICES 44000 Professional Services CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab CAPITAL OUTLAY 5510-46412 Traffic Control Improvements TRANSFERS OUT 9915-49001 Transfer to General Fund FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 1,655,491 1,306,028 1,306,028 1,051,786 782,901 788,073 788,073 814,816 11,296 10,000 10,000 8,400 2,449,688 2,104,101 2,104,101 1,875,002 115,281 128,105 120,000 128,958 813 1,587 1,000 1,599 19,298 22,139 20,500 23,254 2,121 2,372 2,372 2,376 659 . 781 781 787 1,611 1,858 1,700 1,870 14,085 16,140 16,140 16,890 153,868 172,982 162,493 __ _. -.175,734 4,843 4,800 5,200 5,200 4,843 4,800 5,200 5,200 25,623 28,443 28,443 35,000 25,623 28,443 28,443 35,000 494,117 570,000 5.70,000 575,000 494,117 570,000 570,000 575,000 1,915 1,915 9915-49250 Transfer to CIP Fund 463,294 1,067,629 286,179 552,365 9915-49250 Transfer to CIP Fund carryove - - - 479,125 463,294 1,067,629 286,179 1,031,490 FUND BALANCE RESERVES 25500 Reserve 1,306,028 260,248 1,051,786 52,578 1,306,028 260,248 1,051,786 52,578 TOTAL 2,449,688 2,104,101 2,104,101 1,875,002 107 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION EY14-15 TOTAL RESOURCE BUDGET $1,875,002 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,051,786 Anticipated FB 1,051,786 Transportation Tax (31320) 814,816 Based on MTA Projection 814,816 Interest Revenue Amount Budgeted: 8,400 Based on Sympro Estimates 8,400 wammmm wAwo'w ,mw TOTAL EXPENDITURE BUDGET 1",822,424 I Flrllrll llllllll� p♦pml - - ill PERSONNEL SERVICES Amount Budgeted: 175,734 Sr. Civil Engineer (DBITS) 0.15 FT Info Svcs Director (DBITS & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00 FT 1.25 FT. (DBITS - Diamond Bar Intelligent Transportation System) �rl+rrl�unm� low�m mn — OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 5,200 GIS Software (40% of Annual Maint.) 5,200 w� PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 35,000 Citywide Traffic Signal Timing Plan 35,000 CONTRACT SERVICES Amount Budgeted: 575,000 Para -Transit Dial a Cab 575,000 CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted: - TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 552,365 22813 Grand Ave Enhancement (add'I new approp) 446,420 23914 Zone 1 Arterial Overlay (add'] new approp) 14,675 26315 DBBIBCR Intersection Enhancements 91,270 Transfer Out - CIP Carryovers (9915-49250) 479,125 23914 Zone 1 Arterial Overlay 218,125 25613 TS -Battery Backup System 150,000 24914 Traffic Signal Infrastructure Upgrades 70,000 26614 Median Modification - DB Blvd/Kiowa Crest 41,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 52,578 108 CITY OF DIAMOND BARTY. P� , SReCla1 SPECIAL FUNDS BUDGET - iFUlOT10N StreatPaih6lmpr.;: FY 2014-15 Fled, 14 Moving Ahead for Progress in the 21st Century (MAP -21) FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This two-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. ESTIMATED RESOURCES 25500 CIP Reserve 31331 Federal - STPL Revenue 31845 SAFETEA-LU Revenue 31846 SAFETEA-LU Demo Revenue 36100 Investment Earnings TOTAL FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed - 363 492,626 699,220 219,810 900,190 363 . 363 - 333,964 110,463 1,459,513 - 699,220 363 - - - 712,799 1,599,773 110,826 2,493,060 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 712,436 1,599,410 110,463 1,003,725 9915-49250 Transfer to CIP Fund - Carryover 1,488,973 9915-49116 Transfer to Traffic Impr Fund - Total Capital Outlay 712,436 1,599,410 110,463 2,492,698 FUND BALANCE RESERVES 25500 Reserve 363 363 363 362 Total Fund Balance Res. 363 363 363 362 TOTAL 712,799.00 1,599,773 110,826 2,493,060 109 CITY OF DIAMOND BAR MAP 21 Fund -(114) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Revenues Amount Budgeted: 2,492,697 Federal-STPL Revenues 333,964 SAFETEA-LU 1,459,513 SAFETEA-LU Demo 699,220 $2,493,060 Approp Fund Balance Amount Budgeted: 363 Estimated Based on Budget 363 TOTAL EXPENDITURE BUDGET $2,492,698 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1,003,725 23313 Lemon Ave. Partial Diamond Interchange (add'I new approp) 669,761 22813 Grand Ave. Enhancements (add'l new approp) 333,964 Transfer to CIP Fund Carryovers (9915-49250) 23313 Lemon Ave. Partial Diamond Interchange 22813 Grand Ave. Enhancements 789,753 699,220 1,485,973 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 362 362 110 CITY OF DIAMOND BAR PUN61-fl i6, 1,:,p SPECIAL FUNDS BUDGET t U.NCTI014: Wasto;Mgt FY 2014-15 FfiND INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to oorrpiy with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. PERSONNEL SERVICES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 186,122 218,017 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 1,000 2,500 5515-40070 City Paid Benefits 2,151 25500 Approp Fund Balance 897,539 1,014,850 1,014,850 989,145 31870 Used Motor Oil Block Grant 17,546 5,000 - - 31875 Beverage Ctnr Recycling Grt - 15,000 15,206 - 34820 AB939 Admin Fees 509,035 475,000 475,000 490,000 36100 Interest Revenue 6,240 6,000 5,000 7,500 295,925 TOTAL 1,430,360 1,515,850 1,510,056 1,486,645 PERSONNEL SERVICES 5515-40010 Salaries 186,122 218,017 217,000 212,305 5515-40020 Over -Time Wages 2,416 1,000 1,000 2,500 5515-40070 City Paid Benefits 2,151 2,306 2,306 2,824 5515-40080 Retirement 30,477 37,678 35,000 38,283 5515-40083 Worker's Comp. Exp. 2,660 2,845 2,845 2,836 5515-40084 Short/Long Term Disability 1,022 1,330 1,330 1,295 5515-40085 Medicare 2,717 3,247 3,247 3,177 5515-40090 Benefit Allotment 23,015 29,502 29,502 29,817 Total Personnel 250,580 295,925 292,230 293,037 SUPPLIES 5515-41200 Operating Supplies 1,658 9,500 9,500 - 5515-41400 Promotional Supplies 13,390 20,000 20,000 20,000 15,048 29,500 29,500 20,000 OPERATING EXPENDITURES 5515-42110 Printing 23,903 43,500 43,500 35,000 5515-42115 Advertising 2,570 5,953 5,000 5,000 5515-42120 Postage - 8,700 5,000 5,000 5515-42315 Membership/Dues 300 300 300 5515-42320 Publications - 200 200 200 5515-42325 Meetings - 500 500 500 5515-42330 Travel-Conf & Meetings - 1,000 1,000 1,000 5515-42340 Education & Training - 500 500 500 5515-42355 Contributions -Cam. Groups - 1,000 - 1,000 Total Operating Exp. 26,473 61,653 56,000 48,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 61,408 80,000 60,000 80,000 Total Prof. Svcs. 61,408 80,000 60,000 80,000 CONTRACT SERVICES 5515-45500 CS -Public Warks - 22,500 22,500 20,000 Total Contract Svcs. 22,500 22,500 20,000 CAPITAL EXPENDITURES 5515-46250 Miscellaneous Equipment 25,000 24,900 - ToW Contract Svcs. - 25,000 24,900 - TRANSFERS OUT 9915-49001 Transfer Out - General Fund 62,001 60,681 60,681 79,698 9915-49160 Transfer Out -Used Oil Fund - - - _ 9915-49161 Transfer Out - Bev Recyc Fd - - - 20,000 62,001 60,681 60,681 99,698 FUND BALANCE RESERVES 25500 Reserve 1,014,850 965,591 989,145 925,410 Total Fund Balance Res. 1,014,850 965,591 989,145 925,410 TOTAL 1,430,360 1,515,850 1,510,056 1,486,645 ill CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $1,486,645 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 989,145 Estimated based on Budget 989,145 Used Motor Oil Block Grant (31870) Amount Budgeted: Moved to Fund 160 - Beverage Cntnr Recycling Grant (31875) Amount Budgeted: - Moved to Fund 161 - AB939 Admin Fees (34820) Amount Budgeted: 490,000 AB939 Admin Fees 490,000 Interest Revenue Amount Budgeted: 7,500 Interest Revenue 7,500 TOTAL EXPENDITURE BUDGET $561,235 293,037 293,037 5515-41400 Amount Budgeted: 20,000 Storm Water PreventionNVater Conservation 20,000 Items/Recycling Items Printing (5515-42110) 35,000 Envirolink and Education Outreach to Increase Multi- 35,000 Family & Commercial Sector Recycling; Street Sweeping Magnets 112 Amount Budgeted: Full Time PW Director 0.15 FT Deputy City Manager 0.475 FT Sr. Mgt Analyst 0.475 FT Neighborhood Improvement Officer 0.10 FT Admin Coordinator 0.20 FT Asst Engr 0.05 FT Finance Director 0.05 FT Senior Accountant 0.05 FT Accounting Technician 0.05 FT Info Systems Director 0.05 FT Network/Systems Admin 0.05 FT Desktop Support Tech 0.05 FT Public Information Manager 0.10 FT Public Information Coordinator 0.30 FT Media Specialist 0.10 FT 2.25 FT 293,037 293,037 5515-41400 Amount Budgeted: 20,000 Storm Water PreventionNVater Conservation 20,000 Items/Recycling Items Printing (5515-42110) 35,000 Envirolink and Education Outreach to Increase Multi- 35,000 Family & Commercial Sector Recycling; Street Sweeping Magnets 112 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY13-14 Page 2 Advertising (5516-42115) Amount Budgeted: 5,000 Multi -media campaign focusing on integrated 5,000 waste management Postage (5515-42120) Amount Budgeted: 5,000 Postage Cost 5,000 MembershipiDues (5515-42315) 300 Membership Fees 300 Publications (5515-42320) 200 Subscriptions 200 Meetings (5515-42325) Amount Budgeted: 500 Meetings 500 Travel-Conf & Meetings (5515-42330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (5515-42340) Amount Budgeted: 500 Training 500 Contributions -Com. Groups (5515-42355) City Trash Cutter Award, America Recycles 1,000 Day Celebration, etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 80,000 On-call Technical Assistance/Support in 80,000 AB 939 Annual Report and AB 341 Mandatory Commercial Recycling, Verification/Validation of DRS Tonnage, C & D Debris Program, and Soilid Waste Contract Management CONTRACT SERVICES CS -Public Works (5515-45500) Amount Budgeted: 20,000 Door to Door/Special Collection HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 79,698 Street Sweeping (001-5554-45501) 44,698 Storm Drainage (001-5554-45512) 15,000 Trans Out - Bev Recycling Grant Fund (9915-49161) Amount Budgeted: 20,000 Beverage Recycling Grant Fund Balance 20,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 113 925,410 CITY OF DIAMOND A SPECIAL FUNDS BUDGET FY 2014-15 Traffic Mitigation Fund FUND DESCRIPTION: I=tJ�#�TiQN; ' $treeflP�fhs ir�ph r✓uiu>� �..: :116 The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. PROFESSIONAL SERVICES 44000 Professional Svcs Total Professional Svcs 143,143 10,000 131,018 143,143 10,000 131,018 TRANSFERS OUT 9915-49001 Transfer Out to General Fund - 150,000 150,000 - 9915-49124 Transfer to Park Dev Fund - 75,000 75,000 - 9915-49250 Transfer to CIP Fund 92,550 188,730 9915-49250 Transfer to CIP Fund - Carryovers - Total Transfers 92,550 225,000 225,000 188,730 FUND BALANCE RESERVES 25500 Reserve 466,915 102,272 735,415 572,397 Total Fund Balance Res. 466,915 102,272 735,415 572,397 TOTAL 559,465 470,415 970,415 892,145 114 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve 463,507 466,915 466,915 735,415 31331 County STPL Revenue 92,550 31900 Intergvt Rev - Other Cities - - 34660 Traffic Mitigation Fees - Eng - 154,730 36100 Investment Earnings 3,408 3,500 3,500 2,000 39001 Transfer In - General Fund 500,000 - TOTAL 559,465 470,415 970,415 892,145 PROFESSIONAL SERVICES 44000 Professional Svcs Total Professional Svcs 143,143 10,000 131,018 143,143 10,000 131,018 TRANSFERS OUT 9915-49001 Transfer Out to General Fund - 150,000 150,000 - 9915-49124 Transfer to Park Dev Fund - 75,000 75,000 - 9915-49250 Transfer to CIP Fund 92,550 188,730 9915-49250 Transfer to CIP Fund - Carryovers - Total Transfers 92,550 225,000 225,000 188,730 FUND BALANCE RESERVES 25500 Reserve 466,915 102,272 735,415 572,397 Total Fund Balance Res. 466,915 102,272 735,415 572,397 TOTAL 559,465 470,415 970,415 892,145 114 CITY OF DIAMOND DAR Traffic Mitigation Fd (116) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $892,145 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 735,415 Restricted Fund Balance 172,254 Unrestricted Fund Balance 563,161 Traffic Mitigation Fees (34660) Amount Budgeted: 154,730 Traffic Mitigation Fees (Willow Heights) 154,730 Interest Income (36100) Amount Budgeted: 2,000 Interest Income 2,000 Transfer In from General Fund Amount Budgeted: - TOTAL EXPENDITURE BUDGET $319,748 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 131,018 Sasaki Transportation 8,995 Fehr & Peers 103,153 KOA Corp 18,870 TRANSFERS OUT Amount Budgeted: 188,730 Transfer to CIP Fund (9915-49250) 26315 DBBIBCR Intersection Enhancements 188,730 FUND BALANCE RESERVES Fund Balance Reserves Amount Budgeted: 572,397 Restricted 138,254 Unrestricted 434,143 115 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 Sewer Mitigation Fund FUND DESCRIPTION: 'rll�k4 TYPE S�eciak Rev�r�u� Fl1NGT101 Str�etlPaths Irnpr This fund is being established in FY 14-15 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 GIP Reserve - - - - 34668 Sewer Fees - - - 32,400 36100 Investment Earnings - - - - TOTAL - - - 32,400 TRANSFERS OUT 9915-49250 Transferto CIP Fund - - - - 9915-49250 Transfer to CIP Fund - Carryover Total Capital Outlay - - - FUND BALANCE RESERVES 25500 Reserve - - - 32,400 Total Fund Balance Res. - - - 32,400 TOTAL - - - 32,400 116 CITY OF DIAMOND DAR Sewer Mitigation Fund (117) BUDGET DISCUSSION FYI 4-15 TOTAL RESOURCE BUDGET $32,400 ESTIMATED RESOURCES Revenues Amount Budgeted: 32,400 Sewer Fees 32,400. Approp Fund Balance Amount Budgeted: - Estimated Based on Budget - TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: - Transfer to CIP Fund Carryovers (9915-49250) FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 32,400 32,400 117 SPECIAL FUNDS BUDGET FY 2014-15 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: FUND TYPE �peplal Revencj�;' 3 FUNl3TIG]N Alr.:t�ual�ty;, 18 . , This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted: Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 164,867 165,587 165,587 125,487 31810 Pollution Reduction Fees 67,336 65,000 65,000 65,000 36100 Interest Revenue 1,123 750 750 750 TOTAL 233,326 231,337 231,337 191,237 OPERATING EXPENDITURES 5098-42205 Computer Maintenance Total Operating Exp, PROFESSIONAL SERVICES 5098-44000 Professional Services 5098-44030 Prof Svcs -Traffic Mgmt Spt Total Prof. Svcs. 20;573 76,850 76,850 43,350 20,573 76,850 76,850 43,350 9,000 - 19,200 - - 28,200 - - CAPITAL OUTLAY 5098-46100 Auto Equipment - - 5098-46230 Computer Equip -Hardware 15,000 15,0.00 15,000 17,500 5098-46235 Computer Equip -Software 3,966 14,000 14,000 14,000 Total Capital Outlay 18,966 29,000 29,000 31,500 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - - - 89,000 9915-49250 Transfer to CIP Fund - Carryover - Total Transfers Out - - - 89,000 FUND BALANCE RESERVES 25500 Reserve 165,587 125,487 125,487 27,387 Total Fund Balance Res. 165,587 125,487 125,487 27,387 TOTAL 233,326 231,337 231,337 102,237 118 CITY OF DIAMOND DAR AIR QUALITY -IMPROVEMENT FUND (118) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $191,237 Amount Budgeted: ESTIMATED RESOURCES TPS HW Enhancements (Server) Approp Fund Balance Amount Budgeted: 125,487 Projected 125,487 Pollution Reduction Fees (31810) Amount Budgeted: Computer Equip -Software (46235) 65,000 Based on history 65,000 CV Web - Systems Enhancments 10,000 Interest Revenue Amount Budgeted: 760 Based on Sympro Estimate 750 TOTAL EXPENDITURE BUDGET $163,850 Transfer to CIP Fund (9915-49250) Amount Budgeted: 89,000 OPERATING EXPENDITURES 34,000 Computer Maintenance (5563-42205)' Amount Budgeted: 249,4 Traffic Signal Infrastructure Upgrades 43,350 DB Intelligent Transportation Systems (DBITS) FUND BALANCE RESERVES Transcore (Traffic Signal Software - PW) 20,000 HP - Server Maintenance and support (3 - Servers) 4,500 Cisco Network HW Support 10,000 119 Transit Pass Systems (On-line Sales) GovIS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. (Transit) 350 Verisign - SSI. Certificate (Transit - .gov & .us) 2,000 HP - Server Maintenance and support (1 - Server) 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - DB Traffic Mgt Center Support - Document Imaging - CAPITAL OUTLAY Computer Equip - Hardware (46230) Amount Budgeted: 17,500 TPS HW Enhancements (Server) 15,000 DBITS HW Enhancements 2,500 Computer Equip -Software (46235) Amount Budgeted: 14,000 CV Web - Systems Enhancments 10,000 TPS - System Enhancements 4,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 89,000 22313 Neighborhood Traffic Management Prgm 34,000 249,4 Traffic Signal Infrastructure Upgrades 55,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 27,387 119 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: FUNS 1'pe��`RYIlue Funk r14N;trePth irr;pr The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. ESTIMATED RESOURCES 25500 CIP Reserve 31880 SB821 Revenue -Current Yr 31880 SB821 Revenue -Reserves 36100 Investment Earnings TOTAL FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 50,030 69,082 69,082 35,603 64,462 35,414 35,414 52,722 (37,082) 37,393 (30) - 189 250 'I14,4bZ 'IU4,49b bt,6U3. 125,968 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 45,380 32,000 32,000 125,968 9915-49250 Transfer to CIP Fund - Carryover - - - Total Transfers Out 45,380 32,000 32,000 125,968 FUND BALANCE RESERVES 25500 Reserved 69,082 72,496 35,603 Total Fund Balance Res. 69,082 72,496 35,603 - TOTAL 114,462 104,496 67,603 125,968 120 CITY OF DIAMOND BAR . SB 821 Fund (119) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget SB821 Revenue -Current Yr (31880) Based on MTA Estimates $125,968 Amount Budgeted: 35,603 35,603 52,722 52,722 SB821 Revenue -Reserves (31880) 37,393 Equal to amount returned during FY 13114 37,393 Interest Revenue (36100) Interest Revenue TOTAL EXPENDITURE BUDGET Amount Budgeted: 125,968 250 250 TRANSFERS OUT Transfer to CIP Fund - (9915-49250) 125,968 22813 Grand Ave Enhancement (add'I aprrop required) 125,968 Transfer to CIP Fund - Carryover (9915-49250) Amount Budgeted: FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - (reserved for project carryover) - 121 CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2014-15 MTA Grants Fund FUND DESCRIPTIDN: �E3�A '�YP� S�eclat R�u��t�e FUNCTI(?Isl - Street�l'aths Imps The Los Angeles County Metropolitan Transportation Authority (Metro) Call for Projects allocates discretionary transportation capital funds for regionally signficant projects. proposed by local jurisdictions, Clatrans, and other public agencies. The Call is a competitive grant process that is typicaly held biannually in odd -numbered years. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve - - - - 31332 MTA Grant Revenue - - - 450,000 36100 Investment Earnings - - - - TOTAL - - - 450,000 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - - - 450,000 9915-49250 Transfer to CIP Fund - Carryover - Total Capital Outlay - - - 450,000 FUND BALANCE RESERVES 25500 Reserve - - - - Total Fund Balance Res. - - - - TOTAL - - - 450,000 122 CITY OF DIAMOND BAR MTA Grants Fuad (120) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $450,000 ESTIMATED RESOURCES Revenues MTA Grant Amount Budgeted: 450,000 450,000 Approp Fund Balance Amount Budgeted: - Estimated Based on Budget - TOTAL EXPENDITURE BUDGET $450,000 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 450,000 23313 Lemon Ave Interchange (new funding source) 450,000 Transfer to CIP Fund Carryovers (9915-49250) FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 123 CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2014-15 WASTE HAULER FUND FUND DESCRIPTION: FUND. TYPE S�eci ReY iia FU.NCTI0111� .:. Stre�t�Pattas irn:pr �;: The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve - - - 95,844 34662 Solid Waste Impact Fees - 120,844 120,844 122,173 36100 Investment Earnings - - - 500 TOTAL - 120,844 120,844 218,517 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - 120,844 25,000 122,173 9915-49250 Transfer to CIP Fund - Carryover 95,844 Total Capital Outlay _ 120,844 25,000 218,017 FUND BALANCE RESERVES 25500 Reserve - - 95,844 500 Total Fund Balance Res. - - 95,844 500 TOTAL - 120,844 120,844 218,517 124 CITY OF DIAMOND BAR WASTE HAULER FUND (121) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $218,517 ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections Waste Hauler Fees (34662) Solid Waste Impact Fees Interest Revenue (36100) Based on Sympro Estimate Amount Budgeted: Amount Budgeted: Amount Budgeted: TOTAL EXPENDITURE BUDGET $218,017 95,844 95,844 122,173 122,173 500 500 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 122,173 01415 Residential & Collector Street Rehab Area 3 122,173 Transfer to CIP Fund - Carryovers (9915-49250) 01414 Residential & Collector Street Rehab Area 2 95,844 95,844 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 500 125 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: ltNq�(PBpII ReV1ii FI iVGTIQN�. , P r}� nproV..... t F. N17� X22 Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Fund Balance Reserve 38,462 - - - 34555 Quimby Fees 26,138 - - - 36100 Interest Revenue 224 - - - 39001 Transfers In - General Fund - - - - TOTAL 64,824 - - - TRANSFERS OUT 9915-49250 Transfer Out -CIP 64,824 - - - 9915-49250 Transfer Out - CIP carryovers - - Total Capital Outlay 64,824 - - - FUND BALANCE RESERVE 25500 Fund Balance Reserve - - - - Total Fund Balance Reserve - - - - TOTAL 64,824 - - - 126 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY14-15 .TOTAL RESOURCE BUDGET - ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Quimby Fees (34555) Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET - TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: Transfers Out - CIP Fund (49250) - Carryovers - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 127 SPECIAL FUNDS BUDGET FY 201415 I�Z�]��lE•��1�����Cc�a=fir , • a i - � :. ► 'N. FUND DESCRIPTION: 5 Ilk 1m rat�omef.1 The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth, This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail, FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance (191,245) - - 162,027 31815 Prop A -Safe Nghbrhd Pks 319,127 415,340 420,340 147,320 36100 Investment Earnings 181 - - - TOTAL 128,063 415,340 420,340 309,347 TRANSFERS OUT 9915-49001 Transfer to Gen Fund 108,063 115,340 115,340 130,320 9915-49141 Transfer to LLAD 41 20,000 5,000 5,000 17,000 9915-49250 Transfer to CIP Fund - 300,000 137,973 162,027 Total Transfers Out 128,063 420,340 258,313 309,347 FUND BALANCE RESERVES 25500 Reserve - (5,000) 162,027 (0) Total Fund Balance Res. - (5,000) 162,027 (0) TOTAL 128,063 415,340 420,340 309,347 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2013-14 TOTAL RESOURCE BUDGET $309,347 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 162,027 162,027 Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 147,320 Unrestricted Funds 95,320 Restricted Funds 52,000 TOTAL EXPENDITURE BUDGET $309,347 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 130,320 Youth Master Plan Implementation 95,320 Landscape Maintenance 35,000 Transfer to LLAD 41 (49141) Amount Budgeted: 1.7,000 LLAD 41 17,000 Amount Budgeted: 162 Transfer to GIP Fund - Carryovers (9915-49250) 25214 Construction of Grandview Trail 162,027 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: (0) (0) 129 CITY OF DIAMONDBAR Fu Q.TYr7�; SPECIAL FUNDS BUDGET FIJL�tCTIlDNX1,Park innprmremen# FY 2014-15 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 163,510 502 502 66,983 39001 Transfer In - General Fund - - - 384,615 39116 Transfer In - Traffic Mit Fund 75,000 75,000 - 36100 Interest Revenue 655 - 1,000 TOTAL 164,165 75,502 75,502 452,598 TRANSFERS OUT 9915-49250 Transfer to CIP Fund 163,663 72,754 8,519 50,000 9915-49250 Transfer to CIP Fund - Carryover 64,235 Total Transfers Out 163,663 72,754 8,519 114,235 FUND BALANCE RESERVES 25500 Reserve 502 2,748 66,983 338,363 Total Fund Balance Res. 502 2,748 66,983 338,363 TOTAL 164,165 75,502 75,502 452,598 130 CITY OF DIAMOND DAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $452,598 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Estimated Based on Actual Exp. Transfer In - General Fund (39001) Amount Budgeted: Transfer In - General Fund 66,983 66,983 384,615 384,615 Interest Revenue (36100) Amount Budgeted: 1,000 Based on Experience 1,000 TOTAL EXPENDITURE BUDGET $114,235 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: 50,000 Design of Heritage Park & Community. 25414 Center Imp (new funding source) 50,000 Transfer to CIP Fund - Carryovers (49250) Amount Budgeted: 25214 Construction of Grandview Trail 64,235 64,235 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 338,363 131 CITY OF DIAMOND BAR FlJittl'TYPE sp ca , Revern�Q SPECIAL FUNDS BUDGETFtJNCTIfDN Comm.q.n ys,€3ay FY 2014-15 FtJNI� # , 125 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over - 2 2 130,364 31630 CDBG Revenue 300,853 408,190 340,489 205,934 TOTAL 300,853 408,192 340,491 336,298 PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX-40083 Worker's Comp. Exp. XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare XXXX-40090 Benefit Allotment Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies 9,053 5,078 4,888 6,909 - - 188 - 123 131 73 176 1,347 878 841 1,245 184 102 116 138 55 31 33 42 132 74 78 100 2,374 1,348 1,423 1,882 13,268 7,642 7,640 10,492 - 2,218 2,218 2,200 - 2,218 2,218 2,200 OPERATING EXPENDITURES 5215-42115 Advertising - - - - 5350-42335 Travel -Mileage & Auto Allo - 5215-42355 Contributions -Com Groups 14,274 13,087 13,087 10,000 Total Operating Exp. 14,274 13,087 13,087 10,000 PROFESSIONAL SERVICES 5215-44000 Professional Services 92,189 197,849 130,150 107,576 Total Prof. Svcs. 92,189 197,849 130,150 107,576 TRANSFERS OUT 9915-49001 Transfer to Gen Fd - - 9915-49250 Transferto CIP Fund 181,120 187,396 57,032 100,523 9915-49250 Transfer to CIP Fund - Carryovers - 123,772 Total Transfers Out 181,120 187,396 57,032 224,295 CDBG Carry Over 2 - 130,364 (18,265) TOTAL 300,851 408,192 340,491 336,298 132 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY14-15 PERSONNEL SERVICES Amount Budgeted: 10,492 Senior Program: Com Svcs - Coordinator (D96904-14) 0.11 FT 10,492 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,200 City Senior Program (D96904-14) 2,200 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: - Public Hearing Notices Contributions -Com Groups (42355) Amount Budgeted: 101000 YMCA Childcare & Day Camp (600873-14) 10,000 Senior Club Support (D96904-14) PROFESSIONAL SERVICES Amount Budgeted: 107,576 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-14) 4,200 Contract Admin - Senior Programming (D96904-14) 1,876 Contract Admin - YMCA Childcare (600873-1.4) 1,500 Home Improvement Loan Pgm (600503-14) 80,000 HIP Consultanting Svcs (600503-14) 20,000 TRANSFERS -OUT Amount Budgeted: 224,295 Transfer Out - CII' (9915-49250) ADA Sidewalk Improvements (601544-13) 73,060 Contract Admin - Sidewalk Improvements (601544-13) 9,963 ADA Improvements at Sycamore Cyn Park 17,500 Transfer Out - CIP Carry Over (9915-49250) ADA Sidewalk Improvements (601544-13) 103,148 Contract Admin - Sidewalk Improvements (601544-13) 9,624 ADA Improv Mini -Parks Star Dust & Longview (601649-13) 10,000 Contract Admin - Sidewalk Improvements (601649-13) 1,000 133 4611 11! iiili 11 �ij SPECIAL FUNDS BUDGET FY 2014-15 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: FIJNR T�P> 5pe.i�l FllAfOTlbltl :�• Public Safes#y; The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to fund the City's contracted Law Enforcement Technician. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 82,173 94,133 94,133 100,833 31855 Public Safety Grant - State 100,000 100,000 100,000 100,000 36100 Interest Revenue 718 500 500 1,000 TOTAL 182,891 194,633 194,633 201,833 SUPPLIES 4411-41200 Operating Supplies OPERATING EXPENDITURES 4411-42200 Equipment Maintenance Total Operating Exp. PROFESSIONAL SERVICES 4411-44000 Professional Svcs Total Professional Svcs CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer Out -General Fund 1,400 1,000 1, 400 1,000 500 - 500 500 - 500 5,000 5,000 4,900 5,000 5,000 5,000 4,900 5,000 1,295 5,000 - 5,000 1,295 5,000 - 5,000 82,463 107,322 87,500 109,462 82,463 107,322 87,500 109,462 FUND BALANCE RESERVE 25500 Fund Balance Reserve 94,133 76,811 100,833 80,871 Total Fund Balance Reserve 94,133 76,811 100,833 80,871 TOTAL 182,891 194,633 194,633 201,833 134 CITY OF DIAMOND DAR COPS Fund (126) BUDGET DISCUSSION FYI 4-15 TOTAL RESOURCE BUDGET $201,833 ESTIMATED RESOURCES Public Safety Grant - State (31855} Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (36100) Amount Budgeted: 1,000 Based on Sympro Estimate 1,000 . Fund Balance Reserve Amount Budgeted: 100,833 Estimated based on projections 100,833 TOTAL EXPENDITURE BUDGET $120,962 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Supplies 1,000 Equipment Maintenance (42200) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,000 Project Sister - At Risk Youth Counseling 5,000 CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 109,462 Law Enf Tech 84,462 Fingerprinting Program 25,000 FUND BALANCE RESERVES Amount Budgeted: 80,871 135 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: Ft>[VD TYRE S�a�i� F��venue FUNlCTIgN Pvplic_54ety PIVD # 127 During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31852 Asset Forfeiture Revenue 36100 Interest Revenue TOTAL CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 162,363 66,254 66,254 1,063 500 500 - 163,426 66,754 66,754 - TRANSFER -OUT 9915-49001 Transfer -out - General Fund 97,172 66,754 66,754 - Total Transfer Out 97,172 66,754 66,754 - FUND BALANCE RESERVE 25500 Fund Balance Reserve 66,254 - - - Total Fund Balance Reserve 66,254 - - - TOTAL 163,426 66,754. 66,754 - 136 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FY 2014-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $0 Approp Fund Balance Amount Budgeted; Based orl Projection - Interest Revenue (36100) Amount Budgeted: - Based on History TOTAL EXPENDITURE BUDGET $0 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: TRANSFERS OUT Transfer Out -General Fund (49001) Amount Budgeted: - Narcotic Deputy (STAR Program) FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 137 PE CITY F ®IAA l�Nq; i SPECIAL FUNDS BUDGET lfNG7lQtV;Pugfcc f y FY 2014-15 FIiV CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from: the State. These funds are to be used to enhance equipment resources available to the City's local lam enforcement agency. ESTIMATED RESOURCES 25500 Fund Balance Reserve 31857 CA Law Enf Equip Pgm 36100 Interest Revenue TOTAL CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 40,970 36,117 36,117 35,317 289 200 200 200 41,259 36,317 36,317 35,517 4411-46250 Misc Equipment 5,142 10,000 1,000 10,000 Total Capital Outlay 5,142 10,000 1,000 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 36,117 26,317 35,317 25,517 Total Fund Balance Reserve 36,117 26,317 35,317 25,517 TOTAL 41,259 36,317 36,317 35,517 138 CITY OF DIAMOND BAR CA LAM ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $35,517 Approp Fund Balance Amount Budgeted: 35,317 Estimated Based on Projectors 35,317 CA Law Enf Equip Pgm Amount Budgeted: Interest Revenue (36100) Amount Budgeted: 200 200 TOTAL EXPENDITURE BUDGET $10,000 CONTRACT SERVICES Amount Budgeted: - CS -Sheriff Department (45401) - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriff's Dept. 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 25,517 139 SPECIAL FUNDS BUDGET FY 2014-15 PEG FEES FUND FUND DESCRIPTION: t=IJC TYk Scr$t Ryentr t1htR w 1,5; Public, Educational and Governmental (PEG) fees totaling I% of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-16 Actual Adjusted Projected Projected ESTIMATED RESOURCES 25500 Fund Balance Reserve - - - - 31215 PEG Fees - - - 100,000 36100 Interest Revenue - - - 1,000 39001 Transfers In - General Fund - - - 20,397 TOTAL - - - 121,397 CAPITAL EXPENDITURES 46250 Miscellaneous Equipment - - - 85,000 Total Capital Outlay - - - 85,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve - - - 36,397 Total Fund Balance Reserve - - - 36,397 TOTAL - - 121,397 140 CITY OF DIAMOND BAR PEG FEES FUND FY14-15 TOTAL RESOURCE BUDGET 121,397 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 20,397 20,397 PEG Fees (31215) Amount Budgeted: 100,000 100,000 Interest Revenue (36100) Amount Budgeted: 1,000 Based on Sympro Estimate 1,000 TOTAL EXPENDITURE BUDGET 85,000 CAPITAL OUTLAY Misc. Capital Outlay (45250) Amount Budgeted: 85,000 Camera & Lighting Equipment 50,000 Apple Mac Workstation 10,000 Furnishings for Broadcast Room 25,000 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: - Transfers Out - CIP Fund (49250) - Carryovers FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 36,397 36,397 I SPECIAL FUNDS BUDGET FY 2014-15 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations, FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance - (15,779) (15,779) - 30300 Prop Tx -Sp Assessment 265,007 268,245 268,245 268,000 39001 Transfer in - General Fund 17,712 66,419 64,302 99,237 TOTAL 282,719 318,885 316,768 367,237 OPERATING EXPENDITURES 5538-42115 Advertising 3,787 5,000 5,000 5,000 5538-42126 Utilities 135,569 150,325 150,325 150,325 5538-42210 Maint, of Grounds/Bldgs 14,110 16,200 14,500 16,200 Total Operating Exp. 153,466 171,525 169,825 171,525 PROFESSIONAL SERVICES 5538-44000 Professional Services 2,493 5,743 5,743 4,100 Total Prof. Svcs. 2,493 5,743 5,743 4,100 CONTRACT SERVICES 5538-45500 Contract Services 142,539 141,617 141,200 191,612 Total Contract Svcs. 142,539 141,617 141,200 191,612 CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts FUND BALANCE RESERVES 25500 Reserve (15,779) - - - Total Fund Balance Res. (15,779) - - - TOTAL 282,719 318,885 316,768 367,237 142 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION I WAESE TOTAL RESOURCE BUDGET $367,237 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Actual Fund Balance Prop Tx -Sp Assessment (30300) Amount Budgeted: 268,000 Property Tax 268,000 Transfer In - General Fd (39001) Amount Budgeted: 99,237 To Cover [Deficit - to be repaid to Gen Fd 99,237 TOTAL EXPENDITURE BUDGET $367,237 PERSONNEL SERVICES Amount Budgeted: OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 150,325 Water 142,625 Edison 7,700 Maint, of Grounds/Bidgs (42210) Amount Budgeted: 16,200 As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBB]vd south of Sunset Xing) 1,200 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,100 Assessment Engineer 4,100 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 191,612 Contract Maintenance (Excel) 140,612 Rehabilitation of bare areas in Medians (18,000 sq ft) 50,000 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 143 SPECIAL FUNDS BUDGET FY 2014-15 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: PUNCTIOW Landscape t✓.LJI�I? # .139.., The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. OPERATING EXPENDITURES 5539-42115 Advertising FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 5539-42126 Utilities Actual Adjusted Projected Proposed ESTIMATED RESOURCES 21,915 9,850 3,000 19,250 25500 Approp Fund Balance (9,464) (13,813) (13,813) - 30300 Prop Tx -Sp Assessment 163,091 162,630 162,630 163,000 39001 Transfer In - General Fund 95,652 117,834 110,984 116,237 TOTAL 249,279 266,651 259,801 279,237 OPERATING EXPENDITURES 5539-42115 Advertising 4,411 5,000 5,000 5,000 5539-42126 Utilities 79,747 89,000 89,000 89,000 5539-42210 Maint. of Grounds/Bldgs 21,915 9,850 3,000 19,250 Total Operating Exp. 106,073 103,850 97,000 113,250 PROFESSIONAL SERVICES 5539-44000 Professional'Services Total Prof. Svcs. CONTRACT SERVICES 5539-45500 Contract Services 5539-45509 Tree Maintenance 5539-45519 Weed Abatement Total Contract Svcs, CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements Total Capital Expenditures. 3,330 6,469 6,469 4,500 3,330 6,469 6,469 4,500 139,515 139,332 139,332 139,332 5,155 14,174 17,000 17,000 17,000 153,689 156,332 156,332 161,487 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (13,813) - - Total Fund Balance Res. (13,813) - - - TOTAL 249,279 266,651 259,801 279,237 144 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $279,237 ESTIMATED RESOURCES Approp f=und Balance (25500) Amount Budgeted: - Estimated Based on Projections - Annual Updates and Public Hearing Notices Prop Tx -Sp Assessment (30300) Amount Budgeted: 163,000 Property Tax 163,000 89,000 Transfer In - General Fd (39001) Amount Budgeted: 116,237 To Cover Deficit - to be repaid to Gen Fd 116,237 TOTAL EXPENDITURE BUDGET $279,237 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 89,000 Water 84,000 Edison 5,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 19,250 As -needed Maintenance 6,750 Add Sand to Tot Lots at Five (5) Mini -Parks 7,000 R&R Sidewalk at Longview North to Meet ADA Requirements 3,000 Fire Ant Eradication at Five Mini -Parks 2,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (45500) Amount: Budgeted: 139,332 Contract Maint - Excel 139,332 CS - Tree Maintenance (45509) Amount Budgeted: 5,155 Tree Maintenance - 5 year Cycle LLAD #39 Slopes (4 man crew - $25,77615 yrs). 5,155 Weed Abatement (45619) Amount Budgeted: 17,000 Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 145 SPECIAL FUNDS BUDGET FY 2014-15 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: FIN 1YF'pec�l Rer��a r=�N�TIOW �.e�ds�ape The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972, Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. CONTRACT SERVICES 5541-45500 Contract Services FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 57,978 61,740 61,740 44,200 Actual Adjusted Projected Proposed ESTIMATED RESOURCES - - _ 25500 Approp Fund Balance 24,806 26,877 26,877 - 30300 Prop Tx -Sp Assessment 122,511 122,157 122,157 123,000 36100 Interest Revenue 30 - - - 39001 Transfer in - General Fund 22,723 26,935 27,656 83,537 39123 Transfer in - Prop A 20,000 5,000 5,000 17,000 TOTAL 190,070 180,969 181,690 223,537 OPERATING EXPENDITURES 5541-42115 Advertising 4,560 5,000 5,000 5,000 5541-42126 Utilities 40,524 55,750 55,750 55,750 5541-42210 Maint. of Grounds/Bldgs 7,643 17,000 3,000 17,000 Total Operating Exp. 52,727 77,750 63,750 77;750 PROFESSIONAL SERVICES 5541-44000 Professional Services 2,762 6,470 6,470 4,500 Total Prof. Svcs. 2,762 6,470 6,470 4,500 CONTRACT SERVICES 5541-45500 Contract Services 49,726 49,73.0 49,730 49,730 5541-45509 Tree Maintenance 47,357 5541-45519 CS-Weed/Pest Abatement 57,978 61,740 61,740 44,200 Total Contract Svcs. 107,704 111,470 111,470 141,287 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures - - _ TRANSFERS OUT 49001 Transfer Out - General Fund 9,721 9,721 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 26,877 (24,442) - - Total Fund Balance Res. 26,877 (24,442) - - TOTAL 190,070 171,248 181,690 223,537 146 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $223,537 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Prop Tx -Sp Assessment (30300) Amount Budgeted: 123,000 Property Tax 123,000 Interest Revenue Amount Budgeted: - Based on Experience - Transfers In Amount Budgeted: 100,537 General Fund 83,537 Prop A SP Fund 123 17,000 TOTAL EXPENDITURE BUDGET $223,537 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing OPERATING EXPENDITURES Advertising (42116) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices 5,000 Utilities (42126) Amount Budgeted: 55,750 Water 53,550 Edison 2,200 Maint. of GroundslBldgs (42210) Amount Budgeted: 17,000 As -needed Maintenance 7,000 Poison Oak Removal 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer 4,500 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,730 Contract Maintenance: Excel Landscape Maint 49,730 CS -Tree Maintenance (45509) Amount Budgeted: 47,357 Tree Maintenance - 5 year Cycle LLAD #41728 trees @ $40.50/tree 29,484 LLAD #41 Slopes (4 man crew - $61,86515 yrs) 12,373 Remove Dead Alders/Eucs @ Pathfinder Slope (4 man - $27,50015yrs) 5,500 CS-WeedlPest Abatement (45519) Amount Budgeted: 44,200 L.A. County Ag 20,200 Fire Brushing by Goats 19,000 Fire Brushing hand work by CCC 5,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 147 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2014-15 1tVI�1;inurld USED OIL BLOCK GRANT FUND FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. ESTIMATED RESOURCES 25500 Approp Fund Balance 31870 Used Motor Oil Block Grant 36100 Interest Revenue 39115 Transfer in - Waste Mgmt TOTAL OPERATING EXPENDITURES FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 16,021 - - - 16,021 42110 Rrinting - - 3,000 42115 Advertising - 8,021 42120 Postage - 1,000 Total Operating Exp. - - - 12,021 PROFESSIONAL SERVICES 44000 Professional Services - 21000 Total Prof. Svcs. - - - 2,000 CONTRACT SERVICES 45500 Contract Services - 2,000 Total Contract Svcs. - - - 2,000 CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capitan Imprvmnts FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL - - - 16,021 148 CITY OF DIAMOND BAR USED OIL BLOCK GRANT (160) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $16,021 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Actual Fund Balance Used Motor Oil Block Grant (31870) Amount Budgeted: 16,021 Grant Revenue 16,021 Transfer In - Waste Management (39115) Amount Budgeted: To Move Fund Balance from Fund 115 TOTAL EXPENDITURE BUDGET 16,021 PERSONNEL SERVICES Amount Budgeted: OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 3,000 Mailer 3,000 Advertising (42115) Amount Budgeted: 8,021 Promotional Items 7,021 Shelter Ads 1,000 Postage (42120) Amount Budgeted: 1,000 Postage 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Used Oil Race Car 2,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 2,000 SEMCO 2,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 149 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET :FUN 'I(aN,, ; Oram FY 2014-15 :il�No #'. 161. BEVERAGE CONTAINER. RECYCLING GRANT FUND FUND DESCRIPTION: The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. OPERATING EXPENDITURES 41200 Supplies 42110 Printing 42115 Advertising 42120 Postage Total Operating Exp. PROFESSIONAL SERVICES 44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 45500 Contract Services Total Contract Svcs, CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts 2,244 1.000 2,000 - 500 5,744 8,000 - - - 8,000 1,000 - - 1,000 FUND BALANCE RESERVES 25500 Reserve - - - 20,200 Total Fund Balance Res. - - - 20,200 TOTAL - - 34,944 150 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance - - - - 31875 Beverage Container Grant - - - 14,744 36100 Interest Revenue - - - 200 39115 Transfer in - Waste Mgmt - - - 20,000 TOTAL - - - 34,944 OPERATING EXPENDITURES 41200 Supplies 42110 Printing 42115 Advertising 42120 Postage Total Operating Exp. PROFESSIONAL SERVICES 44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 45500 Contract Services Total Contract Svcs, CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts 2,244 1.000 2,000 - 500 5,744 8,000 - - - 8,000 1,000 - - 1,000 FUND BALANCE RESERVES 25500 Reserve - - - 20,200 Total Fund Balance Res. - - - 20,200 TOTAL - - 34,944 150 CITY OF DIAMOND BAR BEVERAGE CONTAINER RECYCLING GRANT FUND (161) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $34,944 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Actual Fund Balance - Beverage Container Grant (31870) Grant Revenue Interest Income (36100) Interest Income Amount Budgeted: Amount Budgeted: 14,744 200 14,744 Transfer In - Waste Management (39115) Amount Budgeted: 20,000 To Move Fund Balance from Fund 115 20,000 TOTAL EXPENDITURE BUDGET 14,744 PERSONNEL SERVICES Amount Budgeted: OPERATING EXPENDITURES Supplies (41200) Amount Budgeted: 2,244 Recycle Bins 2,244 Printing (42110) Amount Budgeted: 1,000 Mailer 1,000 Advertising (42115) Amount Budgeted: 2,000 Smelter Ads 1,000 Public Outreach 1,000 Postage (42120) Amount Budgeted: 500 Mailer postage 500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 8,000 Big Belly Solar Container 8,000 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 1,000 SEMCO 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 20,200 151 01 l CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 14-15 Project # Protect Description Total Budget Measure R CDBG Prop, C MAP 21 TDA STPL Exchange General Fund imp Fund 26713 Comprehensive Groundwater Drainage Study & Storm Drain Improvement 25214 Design (Cold Springs, Cleghorn, Flap Jack, Rancheria, Copley) 22813 - Total Bud et (001) (113) - Traffic ManagementlSafety Projects Peterson Park Parking Lot Improvments and Flatwork Replacement fill) .(I 10)Measure 26315 (001) Transferof Trans€erof 25215 34,Ooo 25613 * TS - Battery Backup Systems Gas Tax R Local (121) Prop A Hauler Fees Prop C Funds Project # Project Description Total Budget P 42 P-11 Return Hauler Fees Exchange 113 Prop C from Area 1B from Zone 7 - Street improvement Projects MAP 21 MTA Grants Transportation Infrastructure Improvements 01414 Residential and Collector Street Rehab.- Area 2 1,859,578 678,594 703,271 95,844 280,D00 101,869 1,459,514 23914 Zone 1 Arterial Overlay 232,800 218,125 14,675 24414 * Morning Canyon Reconstruction (DB Blvd to Stonepine) 263,650 263,650 - - 01415 - Residential and Collector Street Rehab: Area 3 1,600,000 336,376 611,120 122,173 530,331 Total - Street Improvement Projects 3,956,028 1,278,620 1,$14,391 218,017 810,331 218,125 101,869 14,675 Project # Protect Description Total Budget Measure R CDBG Prop, C MAP 21 TDA STPL Exchange General Fund imp Fund 26713 Comprehensive Groundwater Drainage Study & Storm Drain Improvement 25214 Design (Cold Springs, Cleghorn, Flap Jack, Rancheria, Copley) 22813 Project # Project DescriIon •- - Total Bud et ProA� Prop C Measure R AB2766 Traffic ManagementlSafety Projects Peterson Park Parking Lot Improvments and Flatwork Replacement 26215 Reagan Perk Parking Lot Improvements - 26315 22$13 Neighborhood Traffic Management Program 34,000 TOTAL 25215 34,Ooo 25613 * TS - Battery Backup Systems 150,000 25515 150,000 25615 24914 Traffic Signal infrastructure Upgrades 400,000 230,000 70-000 45,000 55,000 _.. -. _..._ Total - Traffic Projects 584,000 230,000 220,000 45,000 89,000 Pro ect # Project Description Tatar Budget MAP 21 MTA Grants Transportation Infrastructure Improvements 23313 • Lemon Ave. Interchange Project - ROW 1,909,514 1,459,514 450,000 TOTAL 1,909,514 1,459,514 450,000 Project # Protect Description Total Budget Measure R CDBG Prop, C MAP 21 TDA STPL Exchange General Fund imp Fund 26713 Comprehensive Groundwater Drainage Study & Storm Drain Improvement 25214 Design (Cold Springs, Cleghorn, Flap Jack, Rancheria, Copley) 22813 Grand Avenue Enhancement 60154413 Area 2 Sidewalk ADA Improvements 26614 Median Modification (DB BlvdlKiowa Crest) 26015 Peterson Park Parking Lot Improvments and Flatwork Replacement 26215 Reagan Perk Parking Lot Improvements - 26315 DBBIBCR Intersection Enhancements (TS, Xwalks, Curb Ramps) Pending CDC TOTAL 100,000 100,000 1,732,741 446,420 699,220 125,968 333,964 127,169 195,795 195,795 41,000 41,000 - 329,000 329,000 100,000 - 100,000 280,000 91,270 188,730 2,778,536 101 105,795 576,690 699,220 125,966 333,964 127,169 429,000 168,730 1 Project # Project Description . Total Budget GF Reserves Quimby Park Dev Fund Parks Conserv Grant Grant CDBG Trails Grant General Fund 25213 Design of Grandview Trail 25214 Construction of Grandview Trail 25314 Construction of Grandview Trail Link 25414 Design of Herjiage Park & Community Center Improvements 60164913 Design of Star Dust and Longview Park South Improvements 25514 Construction of Steep Canyon Trail Connector to Canyon Loop 26312 Add Trees, irrigation and Solar Irrigation Controllers to Dog Park 25315 Design of Trail Improvements at Pantera Park Pending CDC ADA Improvements to Bo' of Walkway and both Bridges @ Sycamore Cyn Park 25215 Suring Set at Longview Park North 25415 Fencing Replacement- Peterson Park Skate Park 25515 Play Surface Replacement-Maplehill Park 25615 Play Surface Replacement - PanteraPark 25715 Play Surface Replacement- Reagan Park 790,142 40,565 TOTAL FY 14.15 C1P Projects Grand Total Indicates carryover of project from FY 13-14 6,565 6,565 226,262 64,235 162,027 89,539 89,630 50,000 50,000 11,000 11,000 129,685 15,565 114,120 25,000 25,000 50,000 25,000 25,000 - 17,500 17,500 43,000 43,000 33,500 33,500 32;000 32,000 36,000 36,000 40,000 40,000 790,142 40,565 - 114,235 162,027 31,565 114,630 28,500 _ 114,120 184,500 $10,018,220 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 14-15 Funding Source Totals CIP Project Type Totals 001 General Fund Reserves W.565 Street Improvements 3,956,028 001 General Fund (Current Operating) 154,500 Traffic Control Improvements 554,000 001 General Fund (FY 14115 Willow Heights Development Fees) 429,000 Transportation Infrastructure Improvements 1,909,514 001 Hauler Fees (From GF Reserves) 101,869 Miscellaneous Improvements - 2,778,536 001 Sale of Prop A Funds 337,500 Park and Rec. Improvements _ 790,142 110 Measure R - Local Return Fd 1,459,391 - 10,018,220 111 ' Gas Tax Fund - 1,278,620 112 Prop 230,000 113 Prop C 1,031,490 114 TEA 2,492,e98 - 116 Traffic Mitigation 168,730 118 AB 2766 89,000 119 83 821 Fund - Bike and Pedestrian Paths (TDA) 125,968 120 MTA Grants 450,000 121 Waste Hauler Fund 218,017 122 Quimby - 123 Prop A Safe Parks 162,027 124 Park Development Fund 114.235 125 CDBG Funds 224,295 250 Habitat Conservation Grant 114,630 - 250 Land & Water Conservation Grant 39,565 - 250 Recreation Trails Grant 114,120 10,016,220 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $10,020,950 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 2,730 2,730 Habitat Conservation Grant (31514) Amount Budgeted: 114,630 25314 Construction of Grandview Trail Link 89,630 25315 Design of Trail Improvements at Pantera Park 25,000 Land & Water Conservation Grant (31520) Amount Budgeted: 31,565 25213 Grandview Trail Design & Construction 6,565 25315 Design of Trail Improvements at Pantera Park 25,000 Recreation Trails Grant (31821) Amount Budgeted: 114,120 25514 Construction of Steep Canyon Trail Conn to Canyon Loop 114,120 Transfers In - General Fund (39001) Amount Budgeted: 522,000 FY 14-15 New Projects: FY 14-15 New Projects: Residential & Collector Street Rehab Area 3 337,500 Swing Set at Longview Park North 43,000 Fencing Replacement - Peterson Park Skate Park 33,500 Play Surface Replacement- Maplehill Park 32,000 Play Surface Replacement - Pantera Park 36,000 Play Surface Replacement - Reagan Park 40,000 Transfers In - General Fund Reserves (39001) Amount Budgeted: 1,171,434 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 192,831 01414 Residential & Collector Street Rehab Area 2 (new funding source) 381,869 22813 Grand Avenue Enhancement (new funding source) 127,169 26015 Peterson Park Parking Lot and Flatwork Improvements 329,000 26215 Reagan Park Parking Lot Improvements 100,000 26612 Add Trees, Irrigation & Solar Irrigation Controllers to Dog Park 25,000 FY 13-14 Carryovers: 25514 Construction of Steep Canyon Trail Conn to Canyon Loop 15,565 Transfers In - Measure R (39110) Amount Budgeted: 1,459,391 FY.14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 611,120 24914 Traffic Signal Infrastructure Upgrades (change of funding source) 45,000 FY 13-14 Carryovers: 01414 Residential & Collector Street Rehab Area 2 703,271 26713 Comp Groundwater Drainage Study 100,000 Transfers In - Gas Tax (39111) Amount Budgeted: 1,278,620 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 336,376 01414 Residential & Collector Street Rehab Area 2 (add'] new approp) 3,388 154 CITY OF DIAMOND DAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 PAGE 2 FY 13-14 Carryovers: 24414 Morning Canyon Reconstruction 01414 Residential & Collector Street Rehab Area 2 263,650 675,206 Transfers In - Prop A (39112) Amount Budgeted: 230,000 FY 14-15 New Projects: 24914 Traffic Signal Infrastructure Upgrades (change in funding source) 230,000 Transfers In - Prop C (39113) Amount Budgeted: 1,031,490 FY 14-15 New Projects: 22813 Grand Ave Enhancement (add'I funding source) 446,420 23914 Zone 1 Arterial Overlay (add'I new approp) 14,675 26315 DBBIBCR intersection Enhancements 91,270 FY 13-14 Carryovers: 23914 Zone 1 Arterial Overlay 218,125 25613 TS -Battery Backup System 150,000 24914 Traffic Signal Infrastructure Upgrades 70,000 26614 Median Modification - DB Blvd/Kiowa Crest 41,000 Transfers In - MAP -21 (39114) Amount Budgeted: 2,492,698 FY 14-15 New Projects: 23313 Lemon Ave. Partial Diamond Interchange (add'I new approp) 669,761 22813 Grand Ave. Enhancements (add'I new approp) 333,964 FY 13-14 Carryovers: 23313 Lemon Ave. Partial Diamond Interchange 789,753 22813 Grand Ave. Enhancements 699,220 Transfer In - Traffic Improvement Fund (39116) Amount Budgeted: 188,730 FY 14-15 New Projects: 26315 DBBIBCR Intersection Enhancements 188,730 Transfers In - AB2766 (39118) Amount Budgeted: 89,000 FY 14-15 New Projects: 22313 Neighborhood Traffic Management Prgm (new funding source) 34,000 24914 Traffic Signal Infrastructure Upgrades (new funding source) 55,000 Transfer In - Bike & Pedestrian Path (TDA) (39119) Amount Budgeted: 125,968 FY 14-15 New Projects: 22813 Grand Ave. Enhancements (add'I funding source) 125,968 Transfers In - MTA Grants (39120) Amount Budgeted: 450,000 FY 14-15 New Projects: 23313 Lemon Ave. Partial Diamond Interchange (add'I new approp) 450,000 Transfer In - Waste Hauler Fund (39121) Amount Budgeted: 218,017 FY 14-15 New Projects: 01415 Residential & Collector Street Rehab Area 3 122,173 FY 13-14 Carryovers: 01414 Residential & Collector Street Rehab Area 2 95,844 155 CITY OF DIAMOND DAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION. FY 2014-15 PAGE 3 Transfers In - Prop A Safe Parks Fund (39123) Amount Budgeted: 162,027 FY 13-14 Carryovers: 25214 Construction of Grandview Trail 162,027 Transfers In - Park Dev Fund (39124) Amount Budgeted: 114,235 FY 14-15 New Projects: Design of Heritage Park Community Center (new funding source) 50,000 FY 13-14 Carryovers: 25214 Construction of Grandview Trail 64,235 Transfers In - CDBG (39125) Amount Budgeted: 224,295 FY 14-15 New Projects: 60154413 Area 2 Sidewalk ADA Improvements 73,060 60154413 Area 2 Sidewalk ADA Improvements (Admin) 9,963 ADA Improvements at Sycamore Canyon Park 17,500 Transfers In - CDBG (39125) (con't) FY 13-14 Carryovers: 60154413 Area 2 Sidewalk ADA Improvements 103,148 60154413 Area 2 Sidewalk ADA Improvements (Admin) 9,624 60164913 Design of Star Dust & Longview Pk South Impr 10,000 60164913 Design of Star Dust & Longview Pk South Impr (Admin) 1,000 TOTAL EXPENDITURE BUDGET $10,018,220 CAPITAL OUTLAY Park & Rec Improvements (5310-46415) Amount Budgeted: 790,142 26612 Add Trees, Irrigation & Solar Irrigation Controllers to Dog Park 25,000 25315 Design of Trail Improvements at Pantera Park 50,000 ADA Improvements at Sycamore Canyon Park 17,500 Swing Set at Longview Park North 43,000 Fencing Replacement - Peterson Park Skate Park 33,500 Play Surface Replacement - Maplehill Park 32,000 Play Surface Replacement - Pantera Park 36,000 Play Surface Replacement - Reagan Park 40,000 Park & Rec Imp Carryovers (5310-46415) 25213 Grandview Trail Design & Construction 6,565 25214 Construction of Grandview Trail 226,262 25314 Construction of Grandview Trail Link 89,630 25414 Design of Heritage Park Community Center Impr 50,000 60164913 Design of Star Dust & Longview Pk South Impr 11,000 25514 Construct of Steep Canyon Trail Conn to Canyon Loop 129,685 Street Improvements (5510-46411) Amount Budgeted: 01415 Residential & Collector Street Rehab Area 3 Street Improvements Carryovers (5510-46411) 01414 Residential & Collector Street Rehab Area 2 23914 Zone 1 Arterial Overlay 24414 Morning Canyon Recon (DB Blvd to Stonepine) 156 1,600,000 1,859, 578 232,800 263,650 3,956,028 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY 2014-15 PAGE 4 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 584,000 No New Projects Traffic Mgt Improvements Carryovers (5510-46412) 22313 Neighborhood Traffic Management Program 34,000 25613 TS - Battery Backup Systems 150,000 24914 Traffic Signal Infrastructure Upgrades 400,000 Transportation Infrastructure (5510-46413) Amount Budgeted: 1,909,514 23313 Lemon Ave Interchange 1,909,514 Misc Improvements (5510-46420) Amount Budgeted: 2,778,536 26315 DBBIBCR Intersection Enhancements 280,000 26015 Peterson Park Parking Lot, Flatwork and Fencing 329,000 26215 Reagan Park Parking Lot Improvements 100,000 Mise Improvements Carryovers (5510-46420) 26713 Comprehensive Groundwater Drainage Study & Storm Drain 100,000 Improvement Design (Cold Springs, Cleghorn, Flap Jack Rancheria, Copley) 22813 Grand Avenue Enhancement 1,732,741 601544413 Area 2 Sidewalk ADA Improvements 195,795 26614 Median Modification (DB Blvd/Kiowa Crest) 41,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 2,730 157 CITY OF DIAMOND BAR DEBT SERVICE BUDGET FY 2014-15 DEBT SERVICE FUND FUND DESCRIPTION; �UNR TYPE � RahtS��ce EI�IiVCTigH I}abt �er�ice N # -3 This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual. Adjusted Projected Adopted ESTIMATED RESOURCES 25500 Approp Fund Balance 2 3 3 - 36100 Investment Earnings 4 - 10 - 39001 Transfer from General Fund 837,288 843,906 843,693 848,406 TOTAL 837,294 843,909 843,706 848,406 OTHER EXPENDITURES 4090-42128 Banking Charges 3,335 3,500 3,300 3,500 4090-44010 Accounting&Auditing - 1,500 1,500 1,500 4090-47050 Bond Principal 335,000 350,000 350,000 365,000 4090-47100 interest Expense 498,956 488,906 488,906 478,406 Total Other Exp. 837,291 843,906 843,706 848,406 FUND BALANCE RESERVE 25500 Fund Balance Reserve 3 3 - - Total Fund Balance Res. 3 3 - - TOTAL 837,294 843,909 843,706 848,406 158 CITY OF DIAMOND DAIS DEBT SERVICE FUND (370) BUDGET DISCUSSION FY14-15 TOTAL RESOURCE BUDGET $848,406 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Estimated Based on Projections - Interest Revenue (36100) Amount Budgeted: - Based on history Transfer In - General Fund (39001) Amount Budgeted: 848,406 Transfer In - General Fund for Debt Service 848,406 TOTAL EXPENDITURE BUDGET $848,406 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted, 843,406 Bond Principal (47050) 365,000 Interest Expense (47100) 478,406: Banking Charges (42128) Amount Budgeted: 3,500 Banking Charges 3,500 Accounting & Auditing (44010) Amount Budgeted: 1,500 State Controller's Report 1,500 FUN© BALANCE RESERVES Reserve (25500) Amount Budgeted: - 159 SPECIAL FUNDS BUDGET FY 2014-15 SELF INSURANCE FUND FUND DESCRIPTION: i✓Ui�A TYP��... , ...; Jnter+iai .Suc:. ; :�, ..:> >?UNCi IGxN. 5'f fpsuranca r This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. ESTIMATED RESOURCES 25500 Approp Fund Balance 36100 Interest Revenue 36900 Misc Revenue 39001 Transfer in - General Fund - TOTAL OTHER EXPENDITURES 4081-47200 Insurance Expenditures 4081-47210 Insurance Deposits Total Other Exp. FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed 1,253,574 1,164,976 1,164,976 1,000,000 5,950 5,000 5,000 5,000 - - (8,925) - 404,309 169,791 169,791 386,900 1,663, 833 1,339, 767 1,330, 842 1,391, 900 115,752 12,175 (76,001) 13,500 383,105 406,843 406,843 378,400 498,857 419,018 330,842 391,900 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,164,976 920,749 1,000,000 1,000,000 Total Fund Balance Res. 1,164,976 920,749 1,000,000 1,000,000 TOTAL 1,663,833 1,339,767 1,330,842 1,391,900 160 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY 2094-15 TOTAL RESOURCE BUDGET $1,391,900 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,000,000 Estimated Based on Projections 1,000,000 Interest Revenue (36100) Amount Budgeted: 5,000 Based on history 5,000 Transfer In - General Fund (39001) Amount Budgeted: 386,900 Transfer In 386,900 TOTAL EXPENDITURE BUDGET $391,900 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 13,500 Crime Insurance Renewal 1,500 Property Insurance 12,000 Insurance Deposits (47210) Amount Budgeted: 378,400 Liability Insurance 369,400 Pollution Liability Insurance 9,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 1,000, 000 161 CITY OF DIAMOND BAIL Fl1AlDT:Y lnterrraa:svc SPECIAL FUNDS (BUDGET FUNCTION- :Equip Ftepiaeernt FY 2014-15 EQUIPMENT REPLACEMENT FUND (VEHICLES) FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized aver its life expectancy and the amount will be transferred into this fund from the General Fund, FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Restricted Fund Balance 21,023 14,870 14,870 88,070 25500 Unrestricted Fund Balance 216,840 218,416 218,416 258,516 36100 Investment Revenue 1,576 1,000 1,500 1,000 39001 Transfer in - General Fd - - 200,000 - 40,000 TOTAL 239,439 234,286 434,786 347,586 OPERATING EXPENSE 4090-42215 Depreciation Expense 6,153 6,200 7,500 7,500 6,153 6,200 7,500 7,500 CAPITAL OUTLAY 4090-46100 Auto Equipment - 80,700 80,700 40,000 - 80,700 80,700 40,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 14,870 89,370 88,070 120,570 25500 Unrestricted Fund Balance 218,416 58,016 258,516 179,516 Total Fund Balance Res. 233,286 147,386 346,586 300,086 TOTAL 239,439 234,286 434,786 347,586 162 CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND FY 2014-15 TOTAL RESOURCE BUDGET $347,586 ESTIMATED RESOURCES Restricted Fund Balance (25500) Book Value of Equipment Unrestricted Fund Balance (25500) Estimated Based on Projections Amount Budgeted: Amount Budgeted: 88,070 88,070 258,516 258,516 Interest Revenue (36100) Amount Budgeted: 1,000 Based on History 1,000 . Transfer In - General Fd (39001) TOTAL EXPENDITURE BUDGET OPERATING EXPENDITURES $47,500 Depreciation Expense (4090-42215) Amount Budgeted: 7,500 Annual Depreciation 7,500 CAPITAL OUTLAY Auto Equipment (46100) Vehicle(s) Purchase Amount Budgeted: 40,000 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 120,570 Year End Book Value of Equipment 120,570 Unrestricted Fund Balance (25500) Amount Budgeted: 179,516 Based on Budget -Unrestricted 179,516 163 CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2014-15 EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. OPERATING EXPENDITURES 4070-42295 Depreciation - Expense 20,301 29,000 29,000 29,000 Total Operating Exp 20,301 29,000 29,000 29,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 46235 Computer Equip -Software Actual Adjusted Projected Proposed ESTIMATED RESOURCES - - - 36100 Investment Revenue 418 - 500 500 39001 Transfer in - General Fund 90,000 370,800 529,050 166,000 25500 Restricted Fund Balance 375,399 322,326 322,326 293,326 25500 Unrestricted Fund Balance 73,183 94,163 94,163 182,913 Total Fund Balance Res. TOTAL 538,999 787,289 946,639 642,739 OPERATING EXPENDITURES 4070-42295 Depreciation - Expense 20,301 29,000 29,000 29,000 Total Operating Exp 20,301 29,000 29,000 29,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 74,178 420,800 420,800 216,000 46235 Computer Equip -Software 28,030 40,000 20,000 46235 Comp Equip - Software C/O - - - Total Capital Outlay 102,208 460,800 44.0,800 216,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 322,326 293,326 293,326 264,326 25500 Unrestricted Fund Balance 94,163 4,163 182,913 162,413 Total Fund Balance Res. 416,489 297,489 476,239 397,739 TOTAL 538,998 787,289 946,039 642,739 M. CITY OF DIAMOND DAR EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY 2014-15 TOTAL RESOURCE BUDGET $642,739 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: 500 500 Transfer In - General Fund (39001) Amount Budgeted: 166,000 Transfer In - General Fund (for Computers) 166,000 Fund Balance Reserves Amount Budgeted: 476,239 Restricted Fund Balance Reserves 293,326 Unrestricted Fund Balance Reserves 182,913 TOTAL EXPENDITURE BUDGET $245,000 OPERATING EXPENDITURES Depreciation Exp (42216) Amount Budgeted: 29,000 Existing Hardware 29,000 New Hardware (assumed .50 year) CAPITAL OUTLAY r. Computer Equip -Hardware (46230) Printer Replacements (6 Units) Laptop Replacements (5 Units) Copier Repalcment (1 Unit) Telephone Replacments (5 SAT Phones) Network Replacements (numerious units) Server refresh (6 servers) Amount Budgeted: Computer Equip -Software (46235) Amount Budgeted: Carryover - Pentamation Upgrade 6,000 12,000 18,000 5,000 85,000 90,000 216,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 264,326 Fund Balance Reserves 264,326 Unrestricted Fund Balance (25500) Based on Budget Amount Budgeted: 165 162,413 162,413 CITY OF DIAMOND SPECIAL FUNDS BUDGET FY 2014-15 BUILDING FACILITY & MAINTENANCE FUND FUND DESCRIPTION: FUND TXPE ;Internal Svc _ F4u�:Re1c1: FLiN? #C> 5403 This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. ESTIMATED RESOURCES 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance 36100 Interest Income 36760 Solar Incentive Revenue 39001 Transfer In - General Fund TOTAL OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4093-46410 Capital Improvements FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Actual Adjusted Projected Adopted 8,996 8,996 117,596 11 - 100 100 8,985 10,000 8,500 10,000 - - 100,000 - 8,996 18,996 117,596 127,696 FUND BALANCE RESERVE 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance 8,996 18,996 117,596 127,696 Total Fund Balance Res. 8,996 18,996 117,596 127,696 TOTAL 8,996 18,996 117,596 127,696 CITY OF DIAMOND BAR BUILDING FACILITY & MAINTENANCE FUND FY 2014-15 TOTAL RESOURCE BUDGET $127,696 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: Book Value of Equipment Unrestricted Fund Balance (25500) Amount Budgeted: 117,596 Estimated Based on Projections 117,596 Interest Income (36100) Amount Budgeted: 100 Estimated Based on Projections 100 Solar Incentive Revenue (36760) 10,000 Solar Incentive Revenue from SCE 10,000 Transfer In - General Fund Transfer In - General Fund - TOTAL EXPENDITURE BUDGET $0 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: Annual Depreciation CAPITAL, OUTLAY Capital Improvements Amount Budgeted: Capital Improvements - City Hall FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: Year End Book Value of Equipment - Unrestricted Fund Balance (25500) Amount Budgeted: 127,696 Based on Budget -Unrestricted 127,696 167 MULTI-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FY 14-15 through FY 18-19 CITY OF DIAMOND BAR 5 YEAR CAPITAL IMPROVEMENT PROJECT PLAN SUMMARY Project Description 14-15 15-16 16-17 17-18 18-19 Total Capital Improvement Project Type 3,666,667 - - 5,500,000 1,278,620 853,290 Street Maintenance Projects 3,956,028 1,560,790 1,800,000 1,100,000 1,250,000 9,666,818 Traffic Management/Safety Projects 584,000 2,410,000 430,000 30,000 50,000 3,504,000 Transportation Infrastructure Projects 1,909,514 5,051,332 10,502,668 - - 17,463,514 Miscellaneous PW Improvements 2,778,536 2,002,000 1,010,000 1,040,000 1,090,000 7,920,536 Park and Rec. Improvements 790,142 , 1,609,276 600,000 265,000 2,480,000 , 5,744,418 Total 10,018,220 12,633,398 14,342,668 2,435,000 4,870,000 44,299,286 I Project Description 14-15 .. 15-16 16-17 17-18 18-19 . Total CDBG Funds Col Gas Tax Fund General Fund Hauler Fees HSIP Land & Water Conservation Grant Measure R - Local Return Fd Metro Call for Projects Building Improvement Fund Park Development Fund Prop A Sale Prop A Prop C Prop A Safe Parks SB 821 - Bike & Pedestrian Paths Rec Trails Grant Habitat Conservation Grant Rule 20A MAP -21 Traffic Mitigation TDA AB2766 Total 224,295 230,000 135,000 85,000 85,000 759,295 1,833,333 3,666,667 - - 5,500,000 1,278,620 853,290 1,065,000 850,000 770,000 4,816,910 755,934 120,000 290,000 - - 1,165,934 218,017 122,500 125,000 127,500 130,000 723,017 - 400,000 - - 400,000 31,565 91,497 123,062 1,459,391 615,000 710,000 622,500 650,000 4,056,891 450,000 2,014,666 1,229,334 - - 3,694,000 - - - - 65,000 65,000 114,235 1,211,200 550,000 265,000 2,415,000 4,555,435 937,500 150,000 - - - 1,087,500 230,000 689,000 400,000 210,000 210,000 1,739,000 1,031,490 780,000 400,000 210,000 460,000 2,881,490 162,027 - - - 162,027 125,968 - - - 125,968 114,120 - - - 114,120 114,630 156,579 - - 271,209 - 1,078,000 - - - 1,078,000 2,492,698 2,603,333 5,206,667 - - 10,302,698 188,730 - 100,000 288,730 35,000 35,000 35,000 35,000 140,000 89,000 50,000 30,000 30,000 50,000 249,000 10,018,220 12,633,398 14,342,668 2,435,000 4,870,000 44,299,286 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 14-15 Transfer of (113) . (1111 (1 901 tool) Hauler - Transfer of Gas Tax (Prp Measure R I -oral (121) Prop A (173) Fees from Prop C Funds Project #- .. Project Description Total Budget 42 Repl1 _ _ Return Hauler Fees - Exchange Prop C . Area 113 from Zone 7 01414 Residential and Collector Street Rehab.- Area 2 1,859,578 678,594 703,271 95,844 .280,000 101,869 23914 Zone 1 Arterial Overlay 232,800 Median Madlf cation (DB BlvdiKiorra Crest) 26015 Peterson Park Parking Lot Improvments abd Platwork Replacement 218,125 14,675 24414 " Morning Canyon Reconstruction (DB Blvd to Stonepine) 263,650 263550 TOTAL 43,000 33,500 33,500 Residential and Collector Street Rehab.- Area 3 1,600,000 336,376 611,120 122,173 _ 530,331 790,142 40,565 TOTAL 3,958,026 1,278,620 1,314,391 218,017 610,331 218,125 101,869 14,675 Project it Project Description Total Budget Prop A Prop C Measure R AR2766 Traffic ManagementlSafety Projects 22313 Neighborhood Traffic Management Program 34,000 34,000 25613 TS- Battery Backup Systems 150,000 150,000 24914 Traffic Signal Infrastructure Upgrades 400,000 230,000 70 000 45,000 55,000 TOTAL 584,000 230,000 220,000 45,000 - 89,000 23313 Lemon Ave. Interchange Project- ROW TOTAL Miscellaneous PW Improvements 26713 " Comprehensive Groundwater Drainage Study & Storm Drain Improvement 64,235 162,027 Design (Cold Springs, Cleghom, Flap Jack, Rancharia, Copley) 22813 Grand Avenue Enhancement 60154413 Area 2 Sidewalk ADA improvements 26614 Median Madlf cation (DB BlvdiKiorra Crest) 26015 Peterson Park Parking Lot Improvments abd Platwork Replacement 26215 Reagan Park Parking Lot Improvements 26315 DBBlBCR Intersection Enhancements (TS, Xwalks, Curb Ramps) 17,500 TOTAL 25213 Design of Grandview Trail 25214 Construction of Grandview Trail 25314 ConstmGtion of Grandview Trail Link 25414 Design of Heritage Park & Community Center Improvements 5E+07 Design of Star Dust and Longview Park South Improvements 25514 Construction of Steep Canyon Trail Connectorto Canyon Loop 26312 Add Trees, Irrigation and Solar Irrigation Controllers to Dog Park 25315 Design of Trail Improvements at Pantera Park Pending CDC ADA Improvements to 80' of Walkway and cloth Bridges @ Sycamore Cyn Park 25215 Swing Set at Longview Park North 25415 Fencing Replacement- Peterson Park Skate Park 25515 Play Surface Replacement- Maplehill Park 25515 Play Surface Replacement - Pantera Park 25715 Play Surface Replacement - Reagan Park TOTAL 1,909514 1,459514 450,000 _ 1,909,514 1,459,514 450,000 Total Budget Measure R - CDBG 100,000 100,000 I rattrc (114) {119) (1141 Prop A General imp ... 11 -A _ - Prnhan - - Fund -V.-A 1,732,741 446,420 699,220 125,968 333,964 127,169 195,795 195,795 41,000 41,000 329,000 329,000 100,000 100,000 280,000 91,270 188,730 2,778,536 100,000 195,795 578,690 699,220 125,968 333,964 127,169 429,000 188,730 -Water Habltat Prop Safe Consery .Conserv - Recreation General Park Dev Fund Parks Grant Grant CDBG Trails Grant Fund 6,565 - 6,565 226,262 64,235 162,027 89,630 89,630 50,000 50,000 11,000 11,000 - 129,655 15,565 114,120 25,000 25,000 50,000 - 25,000 25,000 17,500 17,500 43,000 43,000 33,500 33,500 32,000 32,000 36,000 36,000 40,000 40,000 790,142 40,565 - 114,235 162,027 31,565 114,630 28,500 114,120 184,500 Expenditures by Fund Funding Source Totals 001 General Fund Reserves 001 General Fund (Current Operating) 001 Hauler Fees (From GF Reserves) 001 Sale of Prop A Funds 110 Measure R - Local Return Fd 111 Gas Tax Fund 112 Prop A 113 Prop C 114 MAP21 116 Traffic Mitigation 119 SD 821 Fund - Bike and Pedestrian Paths {TDA) 121 Waste Haular Fund - ' 122 Quimby - 123 Prop A Safe Parks 124 Park Development Fund 126 CDSG Funds 120 MTA Grants 250 Habitat Conservation Grant 256 Land & Water Conservation Grant 250 Recreation Trails Grant 11e AB2766 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 14-15 469,585 184,508 101,669 937,500 1,459,391 1,278,520 230,000 1,031,490 2,492 698 168,730 125,968 218,017 162,027 114,235 224,295 450,000 114,630 31,565 114,120 69,000 10,018,220 CIP Project Type Totals Street Improvements Traffic Control Improvements Transportation Infrastructure Improvements Miscellaneous Improvements Park and Rec. Improvements TOTAL 3,956,028 564,000 1,909,514 2,778,536 790,142 10,018,220 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 15-16 Project Description Total Cost Gas Tax Hauler Fees Measure R Prop C Sate of Prop A Street Maintenance Projects 109,000 109,000 Underground Dist. (Rule 20A**) 1,078,000 1,078,000 DBB/GSD Intersection Enhancement 420,000 200,000 120,001) 100,000 Residential and Collector Street Rehab -Area 4 1,060,790 423,290 122,500 515,000 61,200 Zone 2 Arterial Overlay 200,000 1,211, 200 150,000 91,497 156,579 200,000 Pathfinder Road Rehab (West City LimittPeaceful Hills) 300,000 150,000 150,000 TOTAL 1,560,790 573,290 122,500 515,000 200,000 150,000 Project Description Total Cost AB2766 Prop C MTA Grant Prop A Traffic ManagementfSafety Projects Traffic Signal Infrastructure Upgrades 400,000 200,000 200,000 NTMP 50,000 50,000 Adaptive Traffic Control System 1,760,000 180,000 1,400,000 180,000 Battery Back -Up Sustem 200,000 200,000 TOTAL 2,410,000 50,000 580,000 1,400,000 380,000 Project Description Total Cost COl SAFETEA-LU MTA Grant Transportation Infrastructure Improvements Lemon Ave. Interchange Project- Construction 5,051,332 1,833,333 2,603,333 614,666 (6 of 18 month construction period) TOTAL 5,051,332 1,833,333 2,603,333 614,666 General Fund Project Description Total Cost CDBG TDA Gas Tax Rule 20A Prop A ReservesMeasure R Miscellaneous PW Improvements CDBG Curb Ramp and Sidewalk Improvements 115,000 80,000 35,000 Groundwater/Drainage Improvements 200,000 200,000 Sewer Pump Stations Assessment Study 80,000 80,000 Median Modification (Diamond Bar Blvd./Maple Hill) 109,000 109,000 Underground Dist. (Rule 20A**) 1,078,000 1,078,000 DBB/GSD Intersection Enhancement 420,000 200,000 120,001) 100,000 TOTAL 2,002,000 80,000 35,000 280,000 1,078,000 309,000 120,000 100,000 Recreation Land & Water Habitat Conserv Project Description Total Cost Park Dev Fund CDBG Trails Grant Conserv Grant Grant Parks and Rec Improvements Construct Improvements at Star Dust Park 300,000 150,000 150,000 Construct Heritage Park & Community Center Improvements 700,000 700,000 - Construct Longview Park South Improvements_ 300,000 300,000 Construct Pantera Park Trail Improvements 248,076 91,497 156,579 Play Surface Replacement- Starshine Park 61,200 61,200 TOTAL 1,609, 276 1,211, 200 150,000 91,497 156,579 Expenditures by Fund CDBG Funds COI Gas Tax Fund General Fund Hauler Fees HSIP Habitat Conservation Grant Land & Water Conservation Grant Measure R - Local Return Fd Metro Call for Projects MTA Local Funds Park Development Fund Prop A Sale Prop C Prop A Prop 84 Nature Education Facilities Program Grant Quimby Funds Rec Trails Grant Rivers & Mtns Conservancy Rule 20A SAFETEA-LU STPL TDA AB2766 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 15-16 1,078, 000 2,603,333 35,000 50,00Q 12, 633, 398 CIP Project Type Totals 230,000 Street Maintenance Projects 1,560,790 1,833,333 Traffic Management/Safety Projects 2,410,000 853,290 Transportation Infrastructure Projects 5,051,332 120,000 Miscellaneous PW Improvements 2,002,000 122,500 Park and Rec. Improvements 1,609,276 12,633, 398 156,579 91,497 615,000 2,014,666 1,211,200 150, 000 780,000 689, 000 1,078, 000 2,603,333 35,000 50,00Q 12, 633, 398 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 16-17 Prosect Description Total Cost Gas Tax R Residential & Collector Road Maintenance -Area 5 1,600,000 865,000 125,000 610,000 Zone 3 Arterial Overlay 200,000 - - 200,000 TOTAL 1,800,000 865,000 125,000 610,000 200,000 Project Description Total Cost AB27 6 Prop C Prop A Traffic Management/Safety Projects Traffic Signal Infrastructure Upgrades 400,000 200,006 200,000 NTMP 30,000 30,000 TOTAL 430,000 30,000 200,000 200,000 Project Description Total Cost COI SAFETEA-LU MTA Grant - HSIP Transportation Infrastructure Improvements Lemon Avenue Interchange Project -Construction 10,502,668 3,666,667 5,206,667 1,229,334 400,000 (12 of 18 month construction period) TOTAL 10,502,668 3,666,667 5,206,667 1,229,334 400,000 Project Description :ellaneous PW Improvements T CDBG Curb Ramp Sidewalk Improvements Groundwater/Drainage Improvements Pump Station Upgrades GSD/Lemon Intersection Enhancements TOTAL Total Cost CDBG . Gas . Fees Reserves Measure R 120,000 85,000 35,000 200,000 200,000 270,000 100,000 170,000 420,000 200,000 120,000 100,000 1,010,000 85,000 200,000 35,000 200,000 100,000 290,000 100,000 Project Description Total Cost Park Dev Fund CDBG Parks and Rec Improvements Install New Playground Equip & Surf. at Paul C Grow Pk 300,000.00 250,000,00 50,000.00 Install New Playground. Equip & Surf. at Peterson Park 300,000.00 300,000.00 - TOTAL 600,000.00 550,000.00 50,000.00 1, 800,000 430,000 10, 502,668 1,010,000 600,000 14, 342,668 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 16-17 Expenditures by Fund CIP Project Type Totals CDBG Funds 135,000 Street Maintenance Projects COI 3,666,667 Traffic Management/Safety Projects Gas Tax Fund 1,065,000 Transportation Infrastructure Projects General Fund 290,000 Miscellaneous PW Improvements Hauler Fees 125,000 Park and Rec. Improvements H SIP 400,000 Measure R - Local Return Fd 710,000 Metro Call for Projects 1,229,334 MTA Local Funds Park Development Fund 550,000 Prop A Sale - Prop A 400,000 Prop C 400,000 Prop 84 Nature Education Facilities Program Grant - Quimby Funds Rec Trails Grant Rivers & Mtns Conservancy Rule 20A - SAFETEA-LU 5,206,667 Traffic Mitigation 100,000 TDA 35,000 AB2766 3(),000 14,342,668 1, 800,000 430,000 10, 502,668 1,010,000 600,000 14, 342,668 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 17-18 Project Description Total Cost Gas Tax Hauler Fees Measure R Street Maintenance Projects Residential & Collector Road Maintenance -Area 6 900,000 350,000 127,500 422,500 Zone 4 Arterial Overlay 200,000 200,000 TOTAL 1,100,000 350,000 127,500 622,500 Total Cost ManagementlSafety Projects NTMP 30,000 30,000 TOTAL 30,000 30,000 Project Description Total Cost CDBG Gas Tax TDA Prop A Prop C Miscellaneous PW Improvements CDBG Curb Ramp and Sidewalk Improvements 120,000 85,000 35,000 GroundwaterlDrainage Improvements 200,000 200,000 Pump Station Upgrades 300,000 300,000 GSD/BCR Intersection Enhancements 420,000 210,000 210,000 TOTAL 1,040,000 85,000 500,000 35,000 210,000 210,000 Pmlect Description Total Cost Park Dev Fund Parks and Rec Improvements Design Sycamore Canyon Creek Repair & Tot Lot Wall Design Athletic Facility Imprvmnts to Lorbeer Mid School Install New Playground Equipment at Maple Hill Park TOTAL 50,000 50,000 65,000 65,000 150,000 150,000 265,000 265,000 1,100, 000 30,000 1,040,000 265,000 2,435, 000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 17-18 Expenditures by Fund CIP Project Type Totals CDBG Funds 85,000 Street Maintenance Projects COI - Traffic Management/Safety Projects Gas Tax Fund 850,000 Transportation Infrastructure Projects General Fund - Miscellaneous PW Improvements Hauler Fees 127,500 Park and Rec. Improvements HSIP - Measure R - Local Return Fd 622,500 Metro Call for Projects - MTA Local Funds - Park Development Fund 265,000 Prop A Sale - Prop A 210,000 Prop C 210,000 Prop 84 Nature Education Facilities Program Grant - Quimby Funds - Rec Trails Grant - Rivers & Mtns Conservancy - Rule 20A - SAFETEA-LU - STPL - TDA 35,000 AB2766 30,000 2,435, 000 1,100, 000 30,000 1,040,000 265,000 2,435, 000 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECT LIST FY 18-19 Project Description Total Cost Gas Tax Fees Measure R Prop C aintenance Projects Residential & Collector Road Maintenance -Area 7 Zone 5 Arterial Overlay Total - Street Improvement Projects. 1,000,000 220,000 130,000 650,000 250,000 250,000 1,250,000 220,000 130,000 650,000 250,000 Project Description Total Cost A82766 Traffic ManagementlSafety Projects NTMP 50,000 50,000 Total - Traffic Mgmt./Safety Projects 50,000 50,000 Project Description Total Cost CDBG Gas Tax TDA Prop A Prop C Miscellaneous PW Improvements CDBG Curb Ramp and Sidewalk Improvements 120,000 85,000 35,000 Groundwater/Drainage Imrprovements 250,000 250,000 Pathfinder/BCR Ave. Intersection Enhancements 420,000 210,000 210,000 Pump Station Upgrades 300,000 300,000 Total - Miscellaneous PW Improvements 1,090,000 85,000 550,000 35,000 210,000 210,000 Project Description Total Cost Park Dev Fund tsiag impr Fund Parks and Rec Improvements Construct Sycamore Can. Creek Repair & Tot Lot Wall 250,000 250,000 Design Athletic Facility & Restroom Improvements 65,000 65,000 at South Pointe Middle School Construct Athletic Facility Imprvmnts at Lorbeer Mid. Sch. 2,100,000 2,100,000 Replace Dance Floor at DBC 65,000 65,000 Total - Parks and Rec. Improvements 2,480,000 2,415,000 65,000 Expenditures by Fund CIP Project Type Totals CDBG Funds 85,000 Street Maintenance Projects 1,250,000 COI - Traffic Management/Safety Projects 50,000 Gas Tax Fund 770,000 Transportation Infrastructure Projects - General Fund - Miscellaneous PW Improvements 1,090,000 Hauler Fees 130,000 Park and Rec. Improvements 2,480,000 HSIP - 4,870,000 Measure R - Local Return Fd 650,000 Metro Call for Projects - MTA Local Funds - Park Development Fund 2,415,000 Prop A Sale - Porp A 210,000 Prop C 460,000 Prop 84 Nature Education Facilities Program Grant - Quimby Funds - Rec Trails Grant - Rivers & Mtns Conservancy - Rule 20A - SAFETEA-LU - Building Improvement Fund 65,000 TDA 35,000 AB2766 50,000 4,870,000 Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 15, 2014 99A)770 �` CALL TO ORDER: Mayor Carol Herrera called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District /Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Pastor Paul Knopf, Director of Youth Ministry, Northminster Presbyterian Church, gave the invocation. ROLL CALL: Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye and Mayor Herrera. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu, Public Works Director, Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Amy Haug, Human Resources Manager; Cecilia Arellano, Public Information Coordinator; Anthony Santos, Senior Management Analyst, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Herrera and City Council Members presented a City Plaque to California Contract Cities Association (CCCA) outgoing President, Steve Tye. BUSINESS OF THE MONTH: 1.2 MPT/Tye and City Council Members presented a City Tile to General Managers Lil Palmer and Joe Strini on behalf of The Whole Enchilada, 1114 South Diamond Bar Boulevard as Business of the Month for April 2014. C/Lyons pointed out that The Whole Enchilada is an excellent community partner and is always willing to help our local schools and the library. As a community member looking for volunteers, The Whole Enchilada goes above and beyond and is always willing to offer assistance. 2. CITY MANAGER REPORT AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Rick Rogers, Ruth Low and Bob Block, representing the Friends of the Library invited everyone to the 21st Annual Wine Soiree Benefit Auction in support of the Diamond Bar Library on April 27, 2014 from 4:00 to 7:00 p.m. at the Diamond Bar APRIL 15, 2014 PAGE 2 CITY COUNCIL Center. Advance tickets are $50 per person or $60 per person at the door. Sheila Simmons, 20903 Flapjack Drive, said she and other residents on her street are present this evening to speak about the continuous flow of water down their street. She stated that she has spoken to PWD/Liu regarding the situation and is hoping to get some help from the City to alleviate this problem. Umesh Murthy said he is concerned about the section of roadway where northbound Diamond Bar Boulevard meets Grand Avenue and felt there was a lot of confusion about whether there were two or three lanes north of Montefino. He suggested that a third lane be added between Montefino and Grand Avenue. Pui-Ching Ho, Diamond Bar Librarian, reported that the Library has thousands of eBooks that can be downloaded from the library website. There will be a demonstration of this service on Wednesday, April 16 at 1:00 p.m. for Kindle users and at 2:00 p.m. for !Pad users. Families are invited to attend a special juggling and balloon performance by Fantastic Patrick on Saturday, April 19 at 2:00 p.m. Marilyn Miller from the San Gabriel Valley MAC user group will be at the Diamond Bar Library to demonstrate how to capture wonderful images using iPad cameras on Saturday, April 26 at 2:00 p.m. During this program participants will also learn basic photo editing and techniques using iPads. On Monday, April 28 at 6:00 p.m. the library will host the first in a five-week visual arts workshop series conducted by a professional artist. This series is suitable for children from 3rd grade and up and is limited to 25 students. Participants will learn how to create art using water color and charcoal. On Saturday, May 3 at 2:00 p.m., Cathy Hammond will conduct a Step Parenting Workshop. Ms. Ho announced that many of the programs mentioned are sponsored by The Friends of the Library. RESPONSE TO PUBLIC COMMENTS: CMIDeStefano stated that with respect to the issue raised by Mrs. Simmons on Flapjack, portions of the City have high ground water tables that have nothing to do with the amount of rainfall and is a matter of how the water drains through the City's hillsides conveyed through those veins out to the street. There are a couple of properties at the end of Flapjack, a cul-de-sac street that has had high ground water evident in their yards for many years. Those property owners installed a system that captured the water, contained it, put it under the sidewalk and out to the street. Water is now conveyed by the curb and gutter to a cross drain to a storm inlet further down the street. This particular neighborhood has had this particular issue for many years as well as many other streets over the years. The Public Works staff have been looking at this matter on this particular street and in this area as well as, other parts of the iCity and are in the middle of studying the issue to see what cost-effective solutions there might be to deal with APRIL 15, 2014 PAGE 3 CITY COUNCIL the matter. Also, staff has been in contact with Mrs. Simmons in order to talk with her about the issue and has discussed the study with her and what information it might reveal for possible mitigation considerations. Staff is aware of the issue and has been onsite cleaning the property and the public right-of-way on a regular basis. Based on some of the concerns that Mrs. Simmons raised staff is on a schedule to clean Flapjack more frequently. Staff will continue to study the matter and have more information and recommendations to present to the City Council in the near future. DCMIDeStefano stated that PWD/Liu has provided Mr. Murthy with his business card so that they can further discuss the merits of his suggestion. Grand Avenue is a bit tricky at that point with three lanes that basically end at the Firestone dealership and north toward Montefino it begins to narrow to two lanes and just past Montefino it clearly narrows to two lanes as it makes the bend going toward Grand Avenue. There are a variety of complications that PWD/Liu will discuss with Mr. Murthy. MPT/Tye said that headed northbound that area from 3:00 to 7:00 p.m. there is "no parking" on Grand Avenue and it becomes a third lane of traffic just north of Montefino to Diamond Bar Boulevard. MPT/Tye recommended increased enforcement because he has noticed vehicles parked in the area which causes weaving to become a problem. 4. SCHEDULE OF FUTURE EVENTS: 5.1 Annual Easter Egg Hunt — April 19, 2014 — 10:00 a.m. — Pantera Park, 738 Pantera Drive. (Pancake Breakfast hosted by Fire Explorers Post 19 begins at 8:30 a.m.) 5.2 Planning Commission Meeting — April 22, 2014 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Parks and Recreation Commission Meeting — April 24, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting — May 6, 2014 — 6:30 p.m., SCAQMDIGovernment Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Tanaka moved, ClLyons seconded, to approve the Consent Calendar as presented with Item 6.1a Study Session Minutes being amended as requested by ClLyons and Item 6.4 withdrawn by M/Herrera. Motion carried by the following Roll Call vote: APRIL 15, 2014 PAGE 4 CITY COUNCIL AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES 6.1(a) Study Session of April 1, 2014 — As amended. 6.1(b) Regular Meeting of March 18, 2014 — As submitted. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of February 27, 2014. 6.3 RATIFIED CHECK REGISTER DATED MARCH 27, 2014 THROUGH APRIL 9, 2014 TOTALING $417,374.78. 6.5 AUTHORIZED THE CITY MANAGER TO EXECUTE A CONSULTING SERVICES AGREEMENT WITH SYTECH SOLUTIONS, INC. TO PROVIDE DOCUMENT IMAGING AND MANAGEMENT SERVICES IN AN AMOUNT NOT TO EXCEED $100,000; AND, APPROPRIATED $50,000 FROM SAVINGS RELATED TO COUNTY CONSOLIDATED ELECTION SERVICES. 6.6 APPROVED CONTRACT AMENDMENT NO. .1 WITH ADVANTEC CONSULTING ENGINEERS FOR (a) ON-CALL TRAFFIC ENGINEERING SERVICES CONSULTING SERVICES IN THE AMOUNT OF $16,900; AND (b) MEDIAN MODIFICATION PROJECT AT DIAMOND BAR BOULEVARD AND KIOWA CREST DRIVE IN THE AMOUNT OF $9,080 PLUS A CONTINGENCY AMOUNT OF $1,000 FOR A TOTAL AUTHORIZATION AMOUNT OF $26,980. 6.7 ADOPTED RESOLUTION NO. 2014-15: APPROVING THE PARTICIPATION IN THE LOS ANGELES URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND THE EXECUTION OF THE 2015-2017 COOPERATION AGREEMENT BETWEEN LOS ANGELES COUNTY AND THE CITY OF DIAMOND BAR. 6.8 APPROVED SUBSCRIPTION SERVICES AGREEMENT WITH VISION INTERNET PROVIDERS, INC. FOR PLATFORM UPGRADE AND REDESIGN OF THE CITY'S AND DIAMOND BAR CENTER'S WEBSITES AT A COST OF $35,000; PLUS, A 10% CONTINGENCY OF $3,500 FOR A TOTAL NOT -TO -EXCEED AMOUNT OF $38,500; AND, $11,700 ANNUAL HOSTING AND MAINTENANCE FEE. APRIL 15, 2014 PAGE 5 CITY COUNCIL ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.4 APPROVAL OF FISCAL YEAR 2014-15 CITY COUNCIL GOALS AND OBJECTIVES. MlHerrera said she would like to have brought forward for City Council action an actual policy on economic development plans that the City might take and craft for the future certainty of the City. MlHerrera felt the list of goals was great and that the City was making great progress in accomplishing and fulfilling those goals. MlHerrera moved, ClChang seconded, to approve Fiscal Year 2014-15 City Council Goals and Objectives. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: 7. PUBLIC HEARING: 9 COUNCIL MEMBERS: COUNCIL MEMBERS COUNCIL MEMBERS r• T COUNCIL CONSIDERATION: None Chang, Lyons, Tanaka, MPTITye, MlHerrera None None COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: ClChang reminded everyone that they can follow her on Twitter and Facebook. She congratulated staff on a great 25th City Birthday Party and thanked everyone for their hard work. There was a great turnout and the weather was ideal. She invited everyone to the Grammy Gala on Monday April 21 from 6:00 p.m. to 9:00 p.m. to celebrate Diamond Bar High School's Grammy Award winner. Contact iod mroberto mail.com if interested in attending. ClTanaka attended the State of the City address at the Diamond Bar Center. That Friday he attended the Regional Chamber of Commerce Reception for the newly crowned Miss Diamond Bar and her court. He congratulated the newly elected board for D134YOUTH"In Action" and Chairperson Garrett Masuda who was recognized as one of the outstanding community youth volunteers. APRIL 15, 2014 PAGE 6 CITY COUNCIL C/Tanaka reported that he attended the 25th Anniversary City Birthday Party and congratulated and thanked staff for putting on such a wonderful celebration at Pantera Park. This afternoon he attended the Junior Fair Board Advisory Committee meeting at the Fairplex and that all of the high school groups are working on their projects and getting ready to make their presentations on May 14. He also thanked the Boy Scouts for attending tonight's meeting and he will see everyone at the Annual East Egg Hunt this Saturday at Pantera Park. ClLyons agreed that both the City Birthday Party and State of the City was fabulous. Although these events are always really good, she believes that because this was the 25th Anniversary staff really took it up a notch this year which she, her colleagues and the residents noted. Thanks to staff for all of their hard work. ClLyons stated that one of the vendors in the recycling area at the City Birthday Party was The American Textile Recycling Services and she wondered if any of their bins were located in Diamond Bar. The service has bins people can place used clothing in that they use to make into rags instead of letting these items go to landfill. She asked staff to look into the possibility of obtaining the bins for use in Diamond Bar. She attended an introductory session on the Foothill Transit and Tres Hermanos Subcommittee. She hoped everyone 21 and older would join The Friends of the Library on April 27 at the Wine Soiree Auction and wished everyone a Happy Passover and a Happy Easter. MPT/Tye encouraged everyone not to miss the Wine Soiree which is a terrific event. Tickets are reasonably priced and all proceeds go to benefit the library. He looks forward to seeing everyone on April 27. He thanked his colleagues for the Plaque honoring his service as President of Contract Cities. It was a privilege to do that and to represent Diamond Bar in that capacity and to advocate for cities and contract cities as often as possible, making Sacramento aware of what the needs are and trying to keep them as honest as possible. MPT/Tye reported that he had an opportunity to attend the Brea State of the City address and the next day was the Diamond Bar State of the City address which was a great presentation as well. He acknowledged M/Herrera for doing a terrific job in sharing with residents all of the information and historical information available. APRIL 15, 2014 PAGE 7 CITY COUNCIL The Birthday Celebration was tops. It was the Silver Anniversary for Diamond Bar. It was 25 years ago that Diamond Bar took control of its own destiny and from what he hears, whether it is during different campaigns, at the grocery store or at the park people are very satisfied with Diamond Bar and are grateful they have such a wonderful community to live in; a safe community and grateful for what has taken place during the past 25 years. It was terrific to see Phyllis Papen, John Forbing, Senator Huff and Congressman Miller, all former Council Members and former Mayors. He wished his son Matthew a happy 29�h birthday. MlHerrera thanked staff and commented that CSD/Rose has some very outstanding people working in his department. The Public Information staff does an outstanding job as well. Council Members make presentations and everyone says wow, how terrific Council Members are and the reality is that Council Members are only as good as those who are behind them which is staff. Thanks for all of the hard work on the part of staff. The presentation at the State of the City was great with all of the western memorabilia because Diamond Bar was a cattle ranch before it became a community and then a City. Putting all of the memorabilia and life-sized photos together was outstanding. The City Birthday party was also outstanding. Many people she spoke with were very impressed with the expanse, number and variety of booths and the different offerings. It was bigger and better than any other celebrations. Thank you to all of the City staff — it took many people working many hours and many days to accomplish this event which was a fabulous success and met with a great public reception. She also thanked students who participated in tonight's meeting. ADJOURNMENT: With no further business to conduct, MlHerrera adjourned the Regular City Council Meeting at 7:15 p.m. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2014. CAROL HERRERA, MAYOR Agenda No. 6.2(a) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING FEBRUARY 13, 2014 CALL TO ORDER: Chairman Mok called the meeting to order at 7:03 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Vice -Chair Mahlke led the Pledge of Allegiance. ROLL CALL: Commissioners Ted Carrera, Liana Pincher, Peter Pirritano, Vice -Chair Jen "Fred" Mahike, Chairman Kenneth Mok Also Present: David Liu, Public Works Director; Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer, and Marcy Hilario, Administrative Coordinator. 1. APPROVAL OF MINUTES: A. Minutes of the January 9, 2014 Regular Meeting. C/Carrera moved, C/Pirritano seconded, to approve the Minutes of the January 9, 2014 regular meeting as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Carrera, Pincher, Pirritano, VCIMahlke, Chair/Mok NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 11. PUBLIC COMMENT 5: None Ill. ITEMS FROM STAFF: A. Receive and File Traffic Enforcement Updates for: 1. Citations: November and December 2013, and January 2014 2. Collisions: November and December 2013, and January 2014 3_ Street Sweeping: November and December 2013, and January 2014 February 13, 2014 PAGE 2 T&T COMMISSION IV. LVA VI. VC/Mahlke moved, C/Pirritano seconded, to receive and fife the Traffic Enforcement Update reports for November and December 2013, and January 2014. Motion carried by the following Roll Cal[ vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS OLD BUSINESS: None NEW BUSINESS: None STATUS OF PREVIOUS ACTION ITEMS: Carrera, Pincher, Pirritano, VC/Mahlke, Chair/Mok None None SCE/Young reported that, at the last Commission meeting, C/Pincher expressed a concern about a specific location where the traffic control work zone was placed very close to the travel lane. The work was performed by Verizon who filed a traffic control plan that showed the work zone being close to the travel lane because of the location of their facilities and the need to maintain traffic flow through the area. With the submittal of the traffic control plan, all of the liability falls to the contractor and engineer that desigrsed the TC plan. In addition, all construction zones carry a reduced speed limit whether posted or not. Generally on arterial streets, construction zone speed limits should be reduced to 35 mph. C/Pincher asked if the water company was on the scene. SCE/Young responded that there were no permits issued for the water company in that area. SCE/Young continued that the water company regularly accesses their valves for maintenance, which requires traffic control. in response to C/Pirritano's request to consider adding a right -turn -lane on Grand Avenue at. Lavender Drive, AE/Malpica provided a follow up. He reported that staff discussed the issue with the City's traffic consultant and it was relayed that the intersection could be considered for modification; however, a more extensive warrant study would need to be done. Our consultant was concerned that might cause a bottleneck during rush hour, where four lanes merge down to two lanes near the driveway access to Target and Chili's. VII. ITEMS FROM COMMISSIONERS: C/Carrera asked that in the event there would be a similar tragedy to that which occurred on the SR -60 (a fatal wrong -way driver accident), would the response plan redirect the traffic through Diamond Bar? PWD/Liu responded that when the 1300 vehicle per hour threshold is reached at the intersections of Diamond Bar Boulevard, Golden Springs Drive and Grand Avenue, the response plan kicks in and drivers along major arterials are given priority to travel through the City as quickly as possible. This means that neighborhood traffic may have to wait longer to gain access to the major arterials. The morning of the accident the traffic responsive plan February 13, 2014 PAGE 3 T&T COMMISSION kicked in for Grand Avenue and lasted for about one-half hour. AEIMalpica explained that when the system kicks in, it is directional. Regarding the same subject, Chair/Mok asked if the SR -60 was closed in both directions. PWD/Liu responded that only the westbound side of the freeway was closed. Chair/Mok then asked about where traffic was redirected to. Was it Phillips Ranch Road or the SR -71? AE/Malpica confirmed that traffic was redirected to the SR -71. That is why we did not experience any congestion on Diamond Bar streets. Chair/Mok asked about the flashing red light on Diamond Bar Boulevard at Montefino Avenue about mid-day on February 111h. AE/Malpica responded that the technician reported that the controller froze on red flash. The intersection has a safety mechanism that automatically sets the controller on flash mode to avoid potential accidents. The controller was reset after about an hour. C/Pincher thanked her colleagues for serving on the Commission and working hard to move things forward for the City. She assumes this is her last meeting and wanted to thank staff for their hard work and in particular, PWD/Liu for the education he has provided her. She has learned a lot and it has been a pleasure working on the Commission. VIII. INFORMATIONAL ITEMS: A. CCTV Project AE/Malpica reported that staff is currently looking into making repairs on the north side of the City from Diamond Bar Boulevard to Golden Springs Drive, Golden Springs Drive to Rancheria Road, down to Temple Avenue and back to Diamond Bar Boulevard at Golden Springs Drive. B. Diamond Bar Traffic Responsive Plan/System AE/Malpica indicated that staff continues to fine-tune the system to make certain the system is activated when the threshold is met. In addition, staff continues to monitor the system after -the -fact to determine the cause and effect. C. NTMP — Castle Rock Road/Crooked Creek Drive Neighborhood AE/Malpica reported that staff received signatures from the neighborhood captains. In addition, our traffic engineer is studying the data and has recommended mitigation measures (speed cushions). This will ensure the proposed mitigations are properly located in the residential areas represented by the residents who signed the petition and that the signatures meet the 67 percent requirement to move forward. February 13, 2014 PAGE 4 T&T COMMISSION D. ACE Fairway Drive Grade Separation Project AE/Malpica shared that staff continues to work with ACE's traffic consultant on the proposed traffic signal construction at Lemon Avenue and Walnut Drive to make sure that the installation is coordinated with the remaining traffic mitigation measures. PWD/Liu stated that, based on negotiations with ACE, in lieu of a temporary signal, a permanent signal is being considered. E. Morning Canyon Rehabilitation Project SCENoung stated that the rehabilitation of the roadway on Morning Canyon Drive between Diamond Bar Boulevard and Stone Pine Drive is being scheduled to repair the roadway uplift from the pine trees along the parkway. The contract for the design and construction management services was awarded by the City Council at its February 4th meeting to Onward Engineering in the amount of $70,590. Completion of the design is expected by the beginning of May, with construction to commence shortly thereafter. F. Southern California Edison Infrastructure Upgrades SCE/Young reported that the final pavement restoration was completed in mid- lanuary. Slurry seal was done in the Sunset Crossing Road/ Minnequa Drive/Bower Cascade Place neighborhood on half of the roadway from gutter to centerline where the trench was located. Striping has been completed; however, there are a few punch list items that need to be repaired_ Staff anticipates completion of the punch list and sign -off of the project by the end of February. G. Evergreen Elementary School Traffic/Parking SCE/Young stated that approximately two weeks ago, the Sheriff's Deputies were on-site and issued two citations to parents who were parked in the red curb area along Evergreen Springs Drive. The parents reportedly left their vehicles to walk their children to the school and the deputies subsequently cited them for violation of the red curb. This created concerns that resulted in the school principal sending out an email blast to the parents reminding them that the red curb was not to be used for loading and unloading. The parents and the principal called the City to indicate that this was a practice that had been on-going for years. Also, the parents and buses were regularly using the red curb area for loading and unloading and the parents felt it was inappropriate for the Sheriff's Department to begin enforcing the red curbing. Effective immediately, the buses commenced to use the internal parking area for loading and unloading and, again, the principal and parents expressed concerns about the buses entering and exiting the site. They felt this decision created potential conflict for students who used the designated crosswalk that bisects the parking lot. As a result, the City and the school district agreed to review the situation to determine whether it was appropriate for buses to use the red curb as loading and unloading. The California Vehicle Code does February 13, 2014 PAGE 5 T&T COMMISSION permit red curbs to be used for bus loading and unloading, as long as it is properly signed. In addition, the City has an ordinance that states that a red curbed area can be used, with signage, for bus loading and unloading. The City's traffic engineer was on-site this week and the school district has hired a traffic engineer, both of whom reviewed the situation. The City's traffic engineer concluded that it is appropriate for buses, and only buses, to use the red curb area for loading and unloading with concurrence from L.A. County Sheriffs and the School District's traffic engineer. As of Tuesday of this week, buses were permitted to resume use of the red curb area for loading and unloading with temporary signage which is in place. Permanent signage will be installed next week. In the meantime, parents are still not permitted to drop off their children in that area and the school district along with City staff will be working closely on a long term resolution to look at on-site and off-site circulation and potential areas of improvement. PWD/Liu stated that at the beginning of each school year, staff sits down with school principals, school district representatives and administrative staff to make it very clear that there have been many observations of traffic violations. At that time, they are advised to educate parents. As recently as November 13th, AEIMalpica met with the school principal at Evergreen Elementary School to remind her that the information needs to go back to the parents that continue io use the red curb for a drop off site. The red curb was installed prior to a comprehensive study by the City conducted in 1998. From that study, there were five improvements the City asked the school to consider from widening the two driveways to creating a bus turnout, etc. PWD/Liu said he believes there is a good working relationship between the school district and the City and that both entities will continue to address the safety and needs issues. On-site parking is not allowed; therefore, vehicles must park out on the street. There are plenty of surrounding street areas where parents can park their cars and walk their kids to school; however, many parents choose to park as close to the school as possible so that they can walk their kids into the school grounds. Again, there is an on-going dialogue from the City and the Sheriff's Department and that the school district needs to remind parents that some things cannot be allowed and there are rules that must be enforced. H. City Council Goals and Objectives PWD/Liu provided a memorandum from CMIDeStefano to the City Council, dated January 20, 2014, that lists the City Council Goals & Objectives for Fiscal Year 2013-14. The number one priority is "Traffic Mitigation". The first goal under Traffic Mitigation is the Cooperation with the City's project partners to complete the SR -57150 freeway interchange corridor known as the "Big Fix" for which PartA is construction of the westbound slip ramp at Grand Avenue. Recently, staff learned from working with the City of Industry that they will combine the first phase westbound slip ramp with the next phase, which is the westbound off -ramp. As part of that effort, the design will not be completed until the end of 2014, with plans to commence construction in the third quarter of 2015. In addition, the Grand Avenue/Golden Springs Drive design will be February 13, 2014 PAGE 6 TRT COMMISSION delayed in order to focus on the two ramps. The overall study has been revised to include a COG study that includes many freeways including the SR - 60 up to the SR -57/60 interchange. This means that, if all goes as planned, the SR -57160 feasibility study will be folded into the larger study and may ultimately result in a better opportunity to obtain funding for the missing components. Staff is encouraged that the SR -60 is in a strong position since it is in both the state and federal goods movement freight plans. Diamond Bar will continue to monitor this issue because if the SR --60 ultimately is included in the freight plans and funding opportunities for connectors become available, the City will be at the head of the line, since the City is at the terminus of a significant interchange. The completion of the Lemon Avenue interchange is in the right-of-way design phase which is due for completion by December 2014, with construction scheduled to commence June 2015 and be completed by December 2016. Staff will be working very closely with the City's traffic consultants to identify and quantify the successes of the City's traffic mitigation programs for its report to the City Council. PWD/Liu continued to discuss items listed including discussion of high-speed rail; development of a citywide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar (an open house is scheduled for March 19th from 6 to 9 pm for residents, businesses and interested parties to review the project, ask questions and interact with staff); and, establish a quiet -zone on the Metrolink train line at Lemon Avenue near Walnut Elementary School. General Plan Status Report for 2013 PWD/Liu referred the Commission to a copy of the report included in the packet which was presented to the City Council on February 4th In accordance with state law, the City is required to submit an annual General Plan Status Report to the City Council and the State Governor's Office of Planning and Research as well as, the State Department of Housing and Community Development. The report includes a list of implementation progress for the period January 1, 2013 to December 31, 2013. Of interest to the Commission is the Circulation Element which defines the transportation needs of the City and presents a comprehensive transportation. plan to accommodate those needs. Objective 1.1 is "participate in local and regional transportation planning and decision making" which includes the City's continuous and active participation in the Four Corners Policy Committee and Coalition. Working with neighboring counties, the City identified four projects including the SR -57160 freeway; collaboration and improvements for the SR - 57160 Confluence Project; Multi -County SCAG Goods Movement Action Plan and the Lemon Avenue project. Objective 1.2 "Balance the need for optimum traffic control on City arterials with economic realities and aesthetic considerations" includes such things as February 13, 2014 PAGE 7 T&T COMMISSION CCN; Grand Avenue Beautification Project and NTMP. Objective 2.1 "Maximizing the use of alternative traffic modes within and through the City to decrease reliance on single passenger automobiles" includes subsidies provided for transit passes, a Dial -A -Ride program, and a website that provides information to residents regarding alternative transportation information. Objective 3.1 "Improve the safety and efficiency of transportation facilities" for which the City has a very active capital improvement program (CIP) which for 2013 included several traffic signal modifications and street improvements. C/Carrera commented that the General Plan Status Report for 2013 is an excellent report and he hopes to see further progress. He asked if the intersection improvements for the Lennar Homes project were designed and approved or still in development. PWD/Liu responded that the project is in the development stage. IX. SCHEDULE OF FUTURE CITY EVENTS. As stated in the agenda. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, Chair/Mok adjourned the meeting at 7:59 p.m. The foregoing minutes are hereby approved this f� day of Ml , 2014. Respectfully, �kY �-�,--Kimberly u 0g, ct Secretary Attest: l -/1-Aairpdrson Jen "Fred" Mahlke j Agenda No. 6o2(b) CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING MARCH 13, 2014 CALL TO ORDER: Chair Mok called the meeting to order at 7:01 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810 Copley Drive, Diamond Bar, California 91765. PLEDGE OF ALLEGIANCE: Chair Mok led the Pledge of Allegiance ADMINISTRATION OF OATH OF OFFICE: Tommye Cribbins, City Clerk, administered the oath of office to reappointed Commissioners Ted Carrera, Jen "Fred" Mahlke and Kenneth Mok, and incoming Commissioners Ed Pechy and Manisha Sulakhe. ROLL CALL: Commissioners Ted Carrera, Ed Pechy, Manisha Sulakhe, Vice -Chair Jen "Fred" Mahlke, Chair Kenneth Mok Also Present: Kimberly Young, Senior Civil Engineer; Christian Malpica, Associate Engineer, and Marcy Hilario, Administrative Coordinator. REORGANIZATION OF THE TRAFFIC AND TRANSPORTATION COMMISSION: ClCarrera nominated ClMahlke to serve as Chair of the Traffic and Transportation Commission. CIMok seconded the nomination. There were no other nominations offered. ClMahlke was unanimously elected to serve as Chair of the Traffic and Transportation Commission by the following Roll Call vote: ClCarrera Yes ClMahlke Yes CIMok Yes C1Pechy Yes ClSulakhe Yes Chair/Mahlke opened nominations for Vice Chair of the Traffic and Transportation . Commission. CIMok nominated ClCarrera to serve as Vice -Chair of the Traffic and Transportation Commission. ClSulakhe seconded the nomination. There were no other nominations offered. ClCarrera was unanimously elected to serve as Vice Chair of the Traffic and Transportation Commission by the following Roll Call vote: ClCarrera Yes CIMok Yes ClPechy Yes ClSulakhe Yes Chair/Mahlke Yes MARCH 13, 2014 PACE 2 T&T COMMISSION A. Minutes of the February 13, 2014 Regular Meeting. VC/Carrera moved, C/Mok seconded, to approve the Minutes of the February 13, 2014 regular meeting as corrected. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES. COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: PUBLIC COMMENTS: Mok, VC/Carrera, Chair/Mahlke None Pechy, Sulakhe None Mohammed Chowdhury, 11078 N. Golden Springs Drive, thanked staff and the Sheriff's Department for their assistance during a hit and run accident that totaled his daughter's car while it was parked in front of his residence. He encouraged everyone to educate their children to take responsibility. ITEPAS FROM STAFF: A: Receive and File Traffic Enforcement Updates for: 1. Citations: December 2013, and January & February 2014 2, Collisions: December 2013, and January & February2014 3. Street Sweeping: - December 2013, and January & February 2014 VC/Carrera asked if accidents that take place on the SR -60 are included in the data. SCEIYoung responded the reports contain data only from within the City limits. Anything that occurs on freeways is under the jurisdiction of the CHP_ C/Sulakhe stated she noticed a significant reduction of occurrences during February, which is very promising. VC/Carrera moved, C/Sulakhe seconded, to receive and file the Traffic Enforcement Update reports for December 2013, and January & February 2014. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS IV. OLD BUSINESS: None Mok, Pechy, Sulakhe, VC/Carrera, Chair/Mahlke None None MARCH 13, 2014 PAGE 3 T&T COMMISSION V. NEW BUSINESS: A. Traffic Signal Operation and Maintenance Master Plan Power Point Presentation -- AE/Malpica C/Mok thanked AEIMalpica for a great presentation. In response to information provided regarding traffic signals throughout the City, C/Mok asked if the average age of traffic signals in the City is about 25 years rather than many of the traffic signals being 25 years old. He mentioned that he is aware of some intersections that are not close to being 25 years old, such as Grand Avenue and Lavender Drive, Pathfinder Road and Brahma (at Diamond Bar High School), Golden Springs Drive and Lavender Drive and Golden Springs and Racquet Club Road. AEIMalpica responded that a typical life cycle for any traffic signal equipment is approximately 35 years. There are some signals that are over 35 years old which are still in good condition. The plan recommends that the City look at all of the traffic signals to maintain reliability and to make sure they are still in good working condition. VC/Carrera referred to slide #14 — types of upgrades, and asked if these are the types of upgrades that provide data to the Traffic Management Center to allow staff to adjust or have the software, adjust the timing throughout the City. AE/Malpic:a confirmed th&t there are components of the system. The system is a tool. The field equipment keeps the intersection running and, through the "tool" (the system), staff can continue to observe what is occurring. Slide 14 shows that inductive loops and conflict monitors are components that have to work in order to report occurrences to the Traffic Management Center. VCICarrera asked if there was a conflict at the southern end of the City, whether it would be able to provide data back to the Traffic Management Center that could adjust timing throughout the City to assist traffic to move more easily and effectively. AEIMalpica replied yes, the system is interconnected with all of the traffic signals. C/Pechy asked if any of the video detection cameras have recording devices within them. AEIMalpica responded "no." C/Pechy asked if the survey consists of visual notations on a daily basis in order to compare what is happening during different hours and days of the week. AEIMalpica responded that staff is able to study the log provided by the video detection cameras. The cameras are live and, in real time AEIMalpica, can observe what is happening. AEIMalpica invited C/Pechy and ClSulakhe to visit the Traffic Management Center at a future date. ClSulakhe referred to Page 15 — Recommendation for Improvements, and asked if the City had a maintenance budget for FY 15-16 without additional funding or if it is part of the contract. -SCE/Young responded that the City has an annual maintenance budget which has averaged about $210,000 over the past three years. In addition to that, staff is proposing to add $1.2 million over the next two fiscal years to jump-start the improvements to get the City to a MARCH 13, 2014 PAGE 4 T&T COMM[SSION VI. point where the current annual maintenance budget will be sufficient to make the additional improvements that are needed throughout the City. The surge of funds is needed to get started and bring the system to a level the City is comfortable with in order to continue the maintenance budget from that point forward. VC/Carrera moved, C/Pechy seconded to Receive and File the Traffic Signal Operation and Maintenance Master Plan Power Point Presentation. Motion carried by the following Roll Cali vote: AYES: COMMISSIONERS NOES: COMMISSIONERS ABSENT: COMMISSIONERS Mok, Pechy, Sulakhe, VC/Carrera, Chair/Mahlke None None STATUS OF PREVIOUS ACTION ITEMS: None VII. ITEMS FROM COMMISSIONERS: VC/Carrera asked if this year's budget includes funds for the Grand Avenue Beautification Project. SCE/Young responded that this was budgeted in this fiscal year and a good portion of the funds are left over from a previous Grand Avenue enhancement project that was done several years ago. T hese funds can only be used on Grand Avenue. VC/Carrera asked if staff has a projected start date for the project. SCENoung responded that the project is scheduled to commence before the end of this fiscal year with completion of plans and specs by the end of March/beginning of April. This project will require approval from Caltrans, since the funds are federal funds; however, approval can take up to three months. Once the Request for Authorization is submitted, staff will work very closely with the state in an attempt to expedite the project. C/Mok shared that he noticed the boards on Grand Avenue and Diamond Bar Boulevard announcing the open house and hoped there would be good public participation. He asked if other open house announcements would be posted at Longview Drive and Grand Avenue. SCE/Young responded that, because of the location of this intersection being the most widely traveled, it was the targeted location. She said she would work with the Public Information Division to see if it would be appropriate to post another board at the Longview Drive location. CIMok welcomed C/Sulakhe and C/Pechy. Chair/Mahlke stated that some residents of the City would like to know why they are still receiving street sweeping tickets after the street sweeping has occurred. SCE/Young responded staff would contact the CSO to inquire about that. Generally, the CSO travels in front of the street sweeper; therefore, vehicles should not be cited once the sweeper has passed. ChairlMahlke said that Mrs. Hensley asked that her name be given to staff to confirm this is happening. SCE/Young asked if Mrs. Hensley provided the time of day this occurred and/or the name of the street she lives MARCH 13, 2014 PAGE 5 T&T COMMISSION on. Chair/Mahlke replied that she would information. SCENoung added that there depending on the street and time of day, covering the street sweeper at that time. follow up with Mrs. Hensley to get the are two officers .issuing citations and, E Vlll. INFORMATIONAL ITEMS: A. CCTV Project taff could determine which officer was AE/Malpica shared that, as previously mentioned, repairs were completed this week. Staff continues to work with the contractor to make sure that all repairs were completed properly. If any other repairs are required, they will be addressed as needed. B. Diamond Bar Traffic Responsive Plan/System AE/Malpica indicated that staff continues to fine-tune the system and the plan activated several times. C. NTMP — Castle Rock Road/Crooked Creek Drive Neighborhood AE/Malpica reported that staff received signatures from the assigned captain. Even though the required threshold was not met, staff mapped the signatures and, after review of the signatures and the data, staff determined that three speed cushions can be placed on Castle Rock Road and two speed cushions on Gold Run Drive between Crooked Creek Drive and Castle Rock Road: Staff continues to work with the City's consultant to make sure the locations Will be effective. Once the plan is finalized, staff proposes to hold a third neighborhood meeting, sometime in April, to present the plan and receive comments to make sure that the residents buy into the design in preparation for the construction phase. C/Mok asked if the April meeting would be an NTMP meeting and whether the meeting would be held at City Hall in the Windmill Room. AE/Malpica confirmed that it is part of the NTMP process and would not be included.in the T&T Commission meeting. C/Mok asked AE/Malpica to provide information about the meeting to the Commissioners in case anyone wished to attend the NTMP meeting. D. ACE's Fairway Drive Grade Separation Project AE/Malpica reported that staff continues to work with ACE's design team. ACE proposed a temporary signal at Walnut Drive and Lemon Avenue to aid the traffic flow that will be created once Fairway Drive is closed so that work can proceed on the underpass project. Following discussions between upper management and PWD/Liu, ACE decided to install a new permanent traffic signal. Staff anticipates a design plan will be available before the end of 2014. MARCH 13, 2014 PAGE 6 T&T COMMISSION E. Morning Canyon Rehabilitation Project SCE/Young stated this project is currently in the design phase and is expected to be completed at the beginning of May. After the design is finalized, the project will be advertised for bids in anticipation of taking a contract for construction to the City Council by the end of dune. C/Pechy asked what the project entails. SCE/Young responded that this is the portion of Morning Canyon Road between Diamond Bar Boulevard and Stone Pine Drive where large pine trees have uplifted pavement along the roadway. A temporary repair was done several months ago because of the immediate hazard and this portion of the project will involve permanent removal of the tree roots and trees along that same stretch of roadway, which will then be rehabilitated. F. Lemon Avenue Interchange Project SCE/Young explained that this project anticipates installation of a new interchange at Lemon Avenue which will consist of an eastbound on/off ramp and a westbound on-ramp. Once constructed, the existing eastbound on/off ramps at Brea Canyon Road (the hook ramps), by McDonald's and Chevron at Brea Canyon Road and Golden Springs Drive, will be permanently closed. This project is in its design phase and staff expects the final des;gn to be completed by the end of March for submission to Caltrans. The right-of-way acquisitions continue. During last week's meeting, t' fere were counteroffers from residents whose property is proposed to be acquired. Since the City of Industry is funding a large portion of the right-of-way, they were at the meeting to give approval to continue to negotiate with the property owners on the acquisition price. G. Evergreen Elementary School Traffic/Parking SCE/Young stated that the City and school agreed that the existing red curb on the east side of Evergreen Springs Drive can be used for bus loading and unloading which has been operating appropriately. The traffic consultant hired by the school district has been working on the district's proposed scope of work to address the larger circulation issues that parents and the school district have with respect to loading and unloading operations. Staff has been working closely with the district's traffic engineer to make sure that the study is comprehensive. Once the parties agree upon the scope of work, staff will meet with the district and a group of parents to directly hear their concerns before the traffic engineer moves forward with his study and proposed recommendations. C/Mok asked if the temporary signage had been replaced with permanent signage. SCE/Young confirmed that permanent signs have been installed. MARCH 13, 2014 PAGE 7 T&T COMMISSION IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda. SCEiYoung advised the Commission that the date of the State of the City was misprinted in the City calendar as March 13th. The correct date is April 2"d. Staff encourages the Commissioners to attend this event as well as the Grand Avenue Beautification Project Open House. ChairlMahlke officially welcomed the two new Commissioners and stated that the City was better for individuals who volunteer. A great deal of information is brought forward during Gommission meeting and anyone who has questions should feel free to consult with staff. She thanked audience participants and reiterated the amount of information attendees are able to garner and how they can participate in City government. ADJOURNMENT: There being no further business to come before the Traffic and Transportation Commission, ChairlMahlke adjourned the meeting at 8:06 p.m. The foregoing minutes are hereby approved this /0 --rd day of AfKiL , 2014. respectfully, 1 l David G. iu,Secretary Attest: r Jen "Fred" Mahlke Agenda No. 6.3(a) MINUTES OF THE CITY OF DIAMOND BAR MEETING OF THE PLANNING COMMISSION FEBRUARY 25, 2014 CALL TO ORDER: Vice Chairman Frank Farago called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765: PLEDGE OF ALLEGIANCE: Commissioner Lin led the Pledge of Allegiance, I. ROLL CALL: Present: Commissioners Jimmy Lin, Jack Shah, and Vice Chairman Frank Farago Absent: Commissioner Ashok Dhingra was excused Also present: Greg Gubman, Community Development Director; Grace Lee, Senior Planner; Natalie Tobon, Assistant Planner; Josue Espino, Assistant Planner; and Stella Marquez, Administrative Coordinator. 2. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS: Glenn Vickers, 852 Bridle Drive, said he has lived in Diamond Bar for almost 30 years and has seen the City change a lot over the years and was curious why things are moving along so slowly. For example, the Ralphs Shopping Center location has been vacant for more than two years. The City has very few restaurants and commercial business. Development seems to spring up overnight in adjacent cities while Diamond Bar remains stagnant. It appears to him that the City is more interested in getting traffic through the City rather thann bringing business into Diamond Bar. CDDIGubman responded to the speaker that all of the cities mentioned by the speaker have or had Redevelopment Agencies. Shortly after Diamond Bar's incorporation there was an effort to establish a Redevelopment Agency in the City and through legal maneuvering, that effort failed, sa the City has never had the tools of Redevelopment under the laws and property tax valuation rules that enable cities to obtain debt to finance such projects. As a result, other cities that had Redevelopment Agencies seized those opportunities and were able to pursue economic development opportunities when Diamond Bar simply did not have those tools. In terms of the City's economic development efforts in the absence of the Redevelopment Agency the City has been actively reaching out to the owners of FEBRUAY 25, 2014 PAGE 2 PLANNING COMM . ISSIOj, some of the underperforming shopping centers, most critically the Kmart Center and former Honda property. With respect to the Kmart Center, there are opportunities even without redevelopment tools to see some dramatic transformation occur on the property. What is holding that property up is Kmartwhich has more of an interest in holding the property hostage because of the incredibly low lease rates they obtained several decades ago for which they are seeking a high buyout ($10 million). The property owner is very interested in buying out the lease but the property owner and Kmart have not been able to come together on a buyout price. In addition to that, there are parcels within that area that need to be under single ownership; however, they are broken up under multiple owners. The owner of the Kmart property has succeeded in assembling some parcels under their ownership but the effort is somewhat thwarted by the Kmart site stalling the progress. Once the Kmart issue is resolved there should be development/repurposing of the site. The Honda property has recently undergone a significant market study to establish the highest and best use and the analysis validated the theory that a hotel product would be the most desirable replacement use for the site. There is interest within the hotel industry in developing on that property. Just before the Honda dealership closed, the owner of the site purchased it for about $10 million and from the study, the City understands the residual value of the site is about 60 percent of what the owner paid so there may be some hesitation with the property owner moving forward or obtaining the price they would like to see to recoup the cost for purchasing the property at the height of the market (2007). The Ralphs Shopping Center has a major national credit tenant that is interested in moving into the 40,000 square foot Ralphs space that has submitted plans to the City's Building Department which are currently in the midst of the plan check process. In addition, there are still some negotiation points that are being discussed between the owner of the shopping center and the tenant and until those issues are resolved the proposed tenant will hold off on obtaining building permits needed to proceed with tenant improvements for the site. In the recent past the City actively pursued a mixed-use commercial and residential plan for Site D that included a 10 -acre shopping center and a 10 -acre residential development. Ultimately, the City Council approved a 100 percent residential project which will be underway in the coming months which will provide an additional 182 Dousing units and help further traffic in the shopping center at the intersection of Grand Avenue and Diamond Bar Boulevard and further enhance the very good performance of the H -Mart based Shopping Center. Looking to the future, there are the 700 acres in Tres Hermanos, the large undeveloped area of Grand Avenue between Diamond Bar and Chino Hills currently owned by the City of Industry and previously by the Industry Redevelopment Agency which provides the possibility that the site will be placed on the market_ Because the land is in the City and the City FEBRUAY 25, 2014 PAGE 3 PLANNING COMMISSION retains control over the site Diamond Bar will have maximum influence on the potential land use plan were the site go onto the open market. The golf course property is located on over one mile of freeway frontage on one of the busiest stretches of freeway in the nation boasting 300,000 vehicles per day. Where there is a golf course at this time, based on the visibility and freeway exposure as well as the adjacent ramps, it would seem to present a great opportunity for creating a significant commercial/mixed-use downtown type of redevelopment. However, this remains a controversial issue and there are strong opinions on both sides of the issue. Considering the available land opportunities, the golf course site is unsurpassed by most other commercial sites in the region. When Ralphs left the City, the City took the initiative on behalf of the property owners to reach out to 22 supermarkets and food retailers including Trader .t'oe's, Sprouts, Bristol Farms, Whole Foods, etc., and for various reasons although a couple were interested, ultimately all passed on the location because of unfavorable metrics. It has been difficult to persuade some of these retailers to consider Diamond Bar because they are focused on a certain set of parameters to make their site selections. The PR efforts in the City have been focused on attracting national retail tenants and to ask them to look more critically at the factors on which they base their decisions to consider the high income and education factors of Diamond Bar and place less emphasis on some of the criteria on which they rely that does not really apply to the Diamond Bar sites. In short, the City has been constrained by not having the redevelopment option but is using resources it has to help move some of the stationary pieces and hopes to see more commercial activity in the next few years. C/Shah asked CDDIGubman to comment on Target and H -Mart. CDDIGubman stated that the Target property was previously planned to be developed as a medical complex. Lewis Operating Corporation saw the opportunity to site big box retail at that location and as a result, the City worked very hard to get Target interested in the site and through that partnership, Brookfield was -brought in to develop the housing above the Target site. The proceeds from moving a residential component to a mixed-use site provided the subsidy for developing the commercial and bringing other tenants on board. The City was successful in bringing Chili's in. After purchasing the now vacant pad, Panda intended to put in a Panda Express along with one or two secondary tenants. Due to the economic conditions at the: time, Panda reconsidered that, fearing cannibalization from the Panda store in Walnut at Grand and Valley. While they continue to hold the property and there has been a lot of interest from other restaurant owners to build 3. 4. 5 PAGE 4 PLANNING COMMISSION on the site, Panda is not ready to build or sell. The H -Mart site is a success story. When it was the Country Hills Towne Center it was in decline for several years after the supermarket left and the theater closed. A developer -came on board who was able to bring Super H -Mart to Diamond Bar which was the first Super -H Mart that was opened in California as part of their western expansion. Shortly thereafter, they opened a store in Irvine. Opportunities the City has been able to pursue with capable developers has resulted in H -Mart, the new Chas6 Bank Building, the office building at the Fountain Springs end of the shopping center as well as infilling of tenants to bring the shopping center to nearly 100 percent occupancy. -This is the model the City is attempting to repeat whenever and wherever possible working within restraints that have slowed the pace of developing commercial land inventory. APPROVAL OF AGENDA: As presented CONSENT CALENDAR: 4.1 Minutes of the January 14, 2014, Regular Meeting. C/Lin moved, C/Shari seconded, to appiove the January 24, 2014, regular meeting minutes as presented. Motion carried bythe following Roll Call vote: AYES: COMMISSIONERS: Lin-, Shah NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Dhingra ABSTAINED- COMMISSIONERS: VC/Farago OLD BUSINESS: None NEW BUSINESS: None 7. PUBLIC- HIEARING(S): 7.1 Development Review No. PL2013-357 -- Under the, authority of Diamond Bar Municipal Code Section 22.48, applicant Joseph L. Hernandez and property owner Charles Simmons, requested Development Review approval to construct a 1,786 square foot, two-story addition; a new 441 square foot, two -car garage; a 220 square foot garage addition and other site improvements to an existing single family residence consisting of 2,905 square feet of livable area and a 473 square foot garage on a 58,806 square foot (1.35 gross acres) lot. The subject property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation of Rural Residential (RR). FEl3RUAY 25, 2014 PAGE 5 . . PLANNING COMMISSION PROJECT ADDRESS: 22410 Ridge Line Road Diamond Bar, CA 91765 PROPERTY OWNER: Charles Simmons 22410 Ridge Line Road Diamond Bar, CA 91765 APPLICANT: Joseph L. Hernandez 19092 Callaway Circle Huntington Beach, CA 92648 AP/Espino presented staff's report and recommended Planning Commission approval of Development Review No. PL2013-357, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. C/Shah asked if there were any trees slated for removal/relocation and AP/Espino responded that there is a- large oak tree located at the top of the buildable pad that is conditioned to be protected during construction. No other native vegetation is being altered and the majority of the addition is proposed to be located over the existing pad of the property. C/Lin asked what staff meant by "legalize" the covered patio. AP/Espino explained that there is an existing detached patio cover that sits at the rear of the property and meets current standards and remains within the existing lot coverage. The structure was built without a building permit and based on staff's analysis of historical aerial views appears to have been in existence for over 20 years. In order to legalize that structure the applicant would have to submit building plans to the Building and Safety Department to show that the structure is built to code and obtain a building permit to validate the construction. C/Lin asked if an approval had to include a variance and AP/Espino stated no, that the structure did not require a variance because it is within the development standards and meets all of.the code requirements for development. C/Lin asked how long the building has been on the property and AP/Espino reiterated that according to historical aerials it appeared that the structure has existed for approximately 20 years. VC/Farago opened the public hearing. FEBRUAY 25, 2014 PAGE 6 PLANNING COMMISS10i Charles Simmons, property owner, said he has lived at the residence since 1970. With respect to public comments, he commented that when Transamerica Development Corporation developed Diamond Bar they wanted only single-family dwellings and there was much controversy about whether the City would turn them into multiple condominiums, whether there would be large developments, etc. and a legal battle ensued. With respect to his project, none of the trees will be changed. The driveway will be changed from asphalt to pavers. Diamond. Bar is a great City and he would not want to live any other place. C/Lin asked if Mr. Simmons had horses in the stable and Mr. Simmons responded not at this time. When Transamerica developed Diamond Bar horses were not allowed and the County got around that by allowing greenhouses or utility rooms. At this time, the structure is used as a utility storage and will continue to be used as such. VC/Farago closed the public hearing. C/Lin moved, VC/Farago seconded, to approve Development Review No. PL2013-357, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Shah, VC/Farago NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Dhingra 7.2 Development Review No. PL2013-660 — Under the authority of Diamond Bar Municipal Code Section 22.48, applicant Richard Stiles and property owners Nan Wu and Ji Li requested Development Review approval to construct a 1,051 square foot two-story addition to an existing single family residence consisting of 1,315 square feet of livable area, and a 449 square foot garage, on a 0.19 gross acre (8,440 square foot) lot. The subject property is zoned Low Medium Density Residential (RLM) with a consistent underlying General Plan land , use designation of Low Medium Density Residential. PROJECT ADDRESS: PROPERTY OWNER: 21725 Lost River Drive Diamond Bar, CA 91765 Nan Wu and Ji Li 21725 Lost River Drive Diamond Bar, CA 91765 FEBRUAY 25, 2014 PAGE 7 PLANNING COMMISSION APPLICANT: Richard Stiles 23616 Birch Hill Drive Diamond Bar, CA 91765 APITobon presented staff's report and recommended Planning Commission approval of Development Review No. PL2013-660,-based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. VC/Farago opened the public hearing. Richard Stiles, contractor, said he was available for questions the Commission might have. VC/Farago closed the public hearing. CILin asked if the architect's seal was required on the plans and CDDIGubman responded that the plans submitted to Building and Safety for building permits require wet stamps or structural engineering requirements for second stories. CILin moved, C/Shah seconded, to approve Development Review No. PL2013-660, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Cali vote-- AYES: ote: AYES: COMMISSIONERS: Lin, Shah, VC/Farago NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Dhingra 7.3 Development Review No. PL2013-487 -- Under the authority of Diamond Bar Municipal Code Section 22.48, the applicant Armando Olguin and property owners Leo and Teresita Abrazaldo, requested development Review approval to construct a 752 square foot single -story addition to an existing single-family residence consisting of 2,883 square feet of livable area and a 606 square foot garage on a 0.19 gross acre (8,185 square foot) lot. The subject property is zoned Low Medium Density Residential (RLM) with an underlying General Plan land use designation of Low Density Residential. PROJECT ADDRESS: 24306 Sentry Drive Diamond Bar, CA 91765 FEBRUAY 25, 2014 PAGE 8. PLANNING COMMISSIO� PROPERTY OWNER: Leo and Teresita Abrazaldo 24306 Sentry Drive Diamond Bar, CA 91765 APPLICANT: Armando Olguin 1168 San Gabriel Boulevard, Suite P Rosemead, CA 91770 APITobon presented staff's report and recommended Planning Commission approval of Development Review No. PL2013-487, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. VC/Farago opened the public hearing. Amando Olguin, applicant, explained that the addition is to mainly serve the owner who is having difficulty traversing the stairs and there is currently no bedroom downstairs. C/Shah moved, CILin seconded, to approve Development Review No. PL2013-487. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Shah, VC/Farago NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Dhingra 7.4 Tentative Parcel Map No. 72730 and Development Review No. PL2013-138 -- The applicant requested approval of a Development Review to modify the exterior fagade of an existing 51,232 square foot office building on a 3.59 gross acre lot. A Tentative Parcel Map is also being requested to convert the existing building into office condominiums and subdivide air space for 21 units. The property is zoned Office Professional (OP) with an underlying General Plan land use designation of OB (Office Business Park). PROJECT ADRESS: PROPERTY OWNER: 1470 Valley Vista Drive Diamond Bar, CA 91765 1470 Valley Vista LLC c/o CB Commercial 388 E. Valley Vista Boulevard #105 Alhambra, CA 91801 FEBRUAY 25, 2014 PAGE 9 PLANKING COMMISSION APPLICANT: Rick Wang Creative Design Associates 17528 Rowland Street Industry, CA 91748 SP/Lee presented staff's report and recommended adoption of the resolution recommending City Council approval of Tentative Parcel Map No. 72730 and Development Review No. PL2013-138, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. C/Shah asked for a photograph depicting the current and proposed elevations and SP/Lee referred C/Shah to the site plan. C/Lin asked if the 10 foot setback to the north existed as a result of the original construction being under LA County's jurisdiction to which SP/.Lee responded that C/Lin was correct. CILin asked if ownership of the two larger units would be retained by the property owners and SP/Lee said she understood that to be correct and that they would be leasing the two spaces to the current tenants. C/Lin asked if in the event the two larger tenant spaces became vacant the owner could come back to the City to subdivide those larger units. SP/Lee explained that the property owner would need to submit a plan to the City and amend the map for further subdivision of the space. CILin said his understanding was that once the condominiums were registered they could not be subdivided again. GDD/Gubman stated that if the property owner was operating within the rules of the condominium it could be partitioned into leasable units but the airspace would be fixed without going through a formal map amendment. The board would have.to take formal action and it would. entail a complicated reconfiguration of the airspace subdivision of the site. Therefore, it might be a more feasible alternative for the owner of the unit to lease it to multiple tenants and still retain ownership of the unit. The Department of Real Estate enforces the laws that apply in this situation. VC/Farago opened the public hearing. Kenneth Pang, Creative Design Associates, deferred to staff's report and said he would be happy to answer any questions the Commission might have. VC/Farago closed the public hearing. COMMISSION FEBRUAY 25, 2014 PAGE 10 PLANNING. .3 0 C/Lin moved, C/Shah seconded, to adopt the resolution recommending approval of Tentative Parcel Map No. 72730 and De'velopment Review No. PL2013-138, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution - PLANNING COMMISSIONER COMM ENTSIINFORMATIONAL ITEMS: C/Lin said he saw Commissioner Dhingra as a very fine gentlernan who served the Planning Commission and has been a tremendous help to the Commission on some of the issues that have been brought forward. He will be missed. C/Shah said he knows Commissioner Dhingra well. He is a fine gentleman and has been very good at his duties as a Planning Commissioner. Unfortunately, his term was too short lived and surely, the Commission will miss him. VC/Farago thanked Commissioner Dhingra for his service to the Community. He did an excellent job as a Commissioner and we appreciate his time with the Commission even though it was very short. STAFF COMMENTS/INFORMATIONAL ITEMS: Public Hearing dates for future projects. CDD/Gubman stated that the City Council will be recognizing C/Dhingra's service to the Commission at next Tuesday's City Council meeting. Staff is very sorry to see him go because staff reached out to him and asked him to apply for the opening that was available when Commissioner Nelson left and the City was very happy that he was part of the Commission who immediately established himself as an equal among his peers, and he did great work for the short time he was on board. CDD/Gubman said he neglected to reintroduce the Commission to Josue Espino who worked for the City as a contractor last year until he sought full time employment with the City of La Puente. When staff was approved to fill the Assistant Planner vacancy with the new budget, Josue applied for that position and out of 150 applicants, seven semi-finalists and five finalists, was the City's top pick and is now a fully vested member of City staff and staff is very happy to have him on board for hopefully a long time. FEBRUAY 25, 2014 PAGE 11 PLANNING COMMISSION The March 11 Planning Commission meeting will be adjourned for lack of agenda items so tonight's meeting will be adjourned to March 25. On that date two new Planning Commissioners will be seated: Peter Pirritano from Traffic and Transportation and Ruth Low who will be coming back to the Commission for a second stint. On March 25 the Commission Reorganization will take place and the Commission will be asked to select the Chair and Vice -Chair for the next one-year term. There is currently one item scheduled for the March 25 agenda which is a residential addition on Blaze Trail. CILin asked whether the proposed tenant for Ralphs Shopping Center was imminent and CDDIGubman explained that the Walmart Neighborhood Market is the tenant going in and they have submitted plans for plan check. However, apparently there are still negotiations that are yet to be resolved. Staff was expecting an opening prior to August 2014 and he is not sure that will happen at this point. 10. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Vice Chairman Farago adjourned the regular meeting at 8:13 p.m. The foregoing minutes are hereby approved this 25th day of March, 2014. Attest: Respectfully Submitted, Greg Gubman Community Development Director MINUTES OF THE CITY OF DIAMOND BAR MEETING OF THE PLANNING COMMISSION MARCH 25, 2014 CALL TO ORDER: Agenda No. 6.3(b) Vice Chairman Frank Farago called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91705. PLEDGE OF ALLEGIANCE: Vice Chairman Farago led the Pledge of Allegiance. '1. ADMINISTRATION OF OATH OF OFFICE FOR PLANNING COMMISSIONERS: Oath administered by Tommye Cribbins, City Clerk 2. ROLL CALL: Present: Commissioners Pirritano, Jack Farago Jimmy Lin, Ruth Low, Peter Shah, and Vice Chairman Frank Also present: Greg Gubman, Community Development Director; Grace Lee, Senior Planner; Natalie T obon, Assistant Planner; Josue Espino, Assistant Planner, and Stella Marquez, Administrative Coordinator. 3. REORGANIZATION OF.PLANNING COMMISSION: Selection of Chair and Vice Chair. C/Shah nominated C/Farago to serve as Chairman of the Planning Commission. C/Low seconded the motion. There were no other nominations offered. ClFarago was elected to serve as Chairman of the Planning Commission by the following Roll Call vote: C/Lin Yes C/Low Yes C/Farago Yes C/Pirritano Yes C/Shah Yes Chair/Farago nominated C/Shah to serve as Vice Chairman of the Planning Commission. C/Lin seconded the nomination. There were no other nominations offered. C/Shah was elected to serve as Vice Chairman of the Planning Commission by the following Roll Call vote: MARCH 25, 2014 PAGE 2 PLANNING COMMISSION CIA 5. LA C/Lin Yes Cf Low Yes C/Pirritano Yes C/Shah Yes Chair/Farago Yes MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: APPROVAL OF AGENDA: As presented CONSENT CALENDAR: 6.1 Minutes of the Februa 25 2014 Regular Meeting. CILin moved, VC/Shah seconded, to approve the February 25, 2014, regular meeting minutes as presented. Motion carried by the following Roll Call vote: AYES: NOES: ABSTAIN: ABSENT: 7. OLD BUSINESS: 8. NEW BUSINESS: COMMISSIONERS COMMISSIONERS COMMISSIONERS COMMISSIONERS None Lin, Pirritano, VC/Shah, Chair/Farago None Low None 8A Development Review and Minor Conditional Use Permit No, PL2013-136 Under the authority of Diamond Bar Municipal Code Sections 22.48 and 22.56, the applicant, Rupert Mok and property owners, Vincent and Terry Yang are requesting Development Review approval to construct a 1,799 square foot two-story addition to an existing 2,993 square foot single family residence on a 0.43 acre (18,750 square foot) lot_ A Minor Conditional Use Permit is requested for the expansion of a nonconforming structure where an existing patio cover has an existing nonconforming side yard setback of zero feet (five feet is required). The subject property is zoned Low Density Residential (RL) with a consistent underlying General Plan land use designation of Low Density Residential. MARCH 25, 2014 PAGE 3 PLANNING COMMISSION PROJECT ADDRESS PROPERTY OWNER 24209 Bryn Athyn Way (APN 8701-016-021) Diamond Bar, CA 91789 Vincent and Terry Yang 24209 Bryn Athyn Way Diamond Bar, CA 91789 APPLICANT: Rupert Mok 829 S. Lemon Avenue, Suite Al 1-13 Walnut, CA 91789 CDD/Gubman stated that staff and the applicant had initially agreed to schedule this matter on tonight's agenda; however, subsequent to that agreement, the applicant requested in writing that this item be rescheduled to the April 22, 2014, agenda. Prior to receiving the request to reschedule the item, notice of the public hearing was published in the Daily Bulletin-, and as a courtesy to any members of the public who may have seen that ad, this item has been placed on the agenda as a New Business item as an informational item to let everyone know that this matter will be scheduled for a full public hearing on April 22, 2014. Because this item was published in only one newspaper and notices were not mailed out to neighbors and the property was not posted, the matter was not properly noticed for a public hearing and staff will reschedule this matter to April 22, 2014, as requested by the applicant. 9. PUBLIC HEARING(S); 9.1 Development Review, Minor Conditional Use Permit and Tree Permit No. PL2012-529 — Under the authority of Diamond Bar Municipal Code Section 22.48, applicant Pete Volbeda and property owners Mahesh and Jyoti Bhavnani requested Development Review approval to construct a multi-level addition consisting of 4,537 square feet of floor area and 2,708 square feet 'of patio/balcony area to an existing 3,942 square foot single family residence on a 1.47 gross acre (64,032 gross square foot) lot. A Minor Conditional Use Permit is requested to allow a second story addition to an existing nonconforming structure with a front setback of 19' 10" where 30' is required. A Tree Permit is also requested to remove five California Live Oak trees to be replaced at a 3:1 ratio. The subject property is zoned Rural Residential (RR) with a consistent underlying General Plan land use designation of Rural Residential. MARCH 25, 2014 PAGE 4 PLANNING COMMISSION PROJECT ADDRESS PROPERTY OWNER: APPLICANT: 2577 Blaze Trail Diamond Bar, CA 91765 Mahesh and Jyoti Bhavnani 2.577 Blaze Trail Diamond Bar, CA 91765 Pete Volbeda 180 N. Benson Avenue, Suite D Upland, CA 91786 AP/Tobon presented staff's report and recommended Planning Commission approval of Development Review, Minor Conditional Use Permit and Tree Permit No. PL2012-529, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. C/Low asked if it was contemplated that all of the replacement trees would be planted onsite or elsewhere and AP/Tobon responded that they will be planted onsite and are incorporated into the proposed landscaping plan. C/Low asked if the landscape plan comes to the Commission for approval and AP/Tobon responded that it was included in P -,e packet as Planting Plan Sheet L5.01. VC/Shah asked about the diameter of the trees scheduled for removal and AP/Tobin responded that they range from 18 inches to 30 inches. VC/Shah asked the size of the replacement trees and AP/Tobin responded 24 -inch box trees. C/Lin said it was unusual that an addition to a house consists of more than 110 percent of the existing floor area. He understands that aesthetics are not an issue; however, the existing house was built in 1978 and wondered how he could be assured that the new construction will be compatible with a building that was constructed in 1978. CDD/Gubman asked that this concern be referred to the applicant. It is certainly feasible to re -skin the entire building with the addition so that the two items knit together in an aesthetically appropriate way but it is a workmanship issue as far as treating the existing wall surfaces to accept the new exterior finishes including modification of the existing eaves to tie in the new roof framing to the existing. MARCH 25, 2014 PAGE 5 PLANNING COMMISSION C/Low asked staff to comment on'whether the improvements match the existing homes in the neighborhood if the homes in the area are older_ CDD/Gubman responded that there is a continuing recycling of the housing stock in "The Country Estates" and this addition is part of the trend. For example, the adjacent house will eventually experience the same type of modification if not a complete tear down and rebuild.. C/Low asked if this modification puts it in the category of what the homes are trending to look like in "The Country Estates and CDD/Gubman responded yes, and said that the architectural character of "The Country Estates" is eclectic so it is almost impossible to be incompatible depending on what examples one chooses to use in their sample site and yes, the addition would be compatible with the character and direction the trend of home construction has taken in "The Country Estates." Chair/Farago opened the public hearing. Applicant Pete Volbeda stated that this site is challenging due to the descending slopes and plethora of oak trees. In order to complete the addition and comply with the 25 foot rear yard it wii; be necessary to import dirt and build retaining walls. Initially, eight oak trees were scheduled to be removed. However, that number was reduced to five oak trees. To the Commissioners concerns about the compatibility of the addition to the neighborhood, he likes to build additions so that no one can tell it is an addition. He has completed more than 20 additions in "The Country Estates" and doubts anyone can tell they are additions because he intends that the addition blend in. There will be all new windows and a new roof for the entire structure. C/Lin asked if the applicant intended to put in pilings to prevent the terraced fill from sliding and Mr. Volbeda explained that the soils report has been approved and the construction will conform to the nailing, bearing pressure and sliding criteria. If the engineer requires the retaining walls to be on piles it will be done. VCIShah asked why No. 2 and No. 4 trees that were outside of the construction zone could not be saved. Mr. Volbeda said that retaining walls have to be built for the open space and a certain amount of open space is required in the 25 feet area. He has no problem trying to save the tree if possible. MARCH 25, 2014 PAGE 6 PLANNING COMMISSION] C/Low stated that the Arborist's report states that trees No. 1, 2, 6 and 8 are in a position where the new retaining wails will cut into the root of the trees (Page 1) which will compromise the ability to properly anchor (the retaining wall) on the hillside of which they are located and her concern is with the trees. It is commendable that the applicant would attempt to save the trees but putting that aside, the report indicates that the trees the applicant is not being asked to remove, the root system will be compromised by the wall. Mr. Volbeda explained that the five retaining walls are shown under the trees scheduled for removal and the retaining walls are not anywhere near the trees that are being saved. Chair/Farago closed the public hearing. VC/Shah asked if the Commission should revise the recommendations to include the applicant's attempt to save the trees wherever possible without reducirig the number of replacement trees. CDD/Gubman stated that there is a supplement to the Arborist report that indicates that three of the trees which were previously proposed to, be removed which were in compromised positions were, after consultation with the landscape architect through the retaining wall plan, it appears they believe that retention of those trees that diff not have a good prognosis in the in;tia! report could feasibly be retained. Regarding trees No. 2 and 4, No. 2 appears to have some structural and physiological issues that may not make it a viable candidate for preservation but the Commission could add into the conditions addressing tree protection standards a recommendation that at least a "good faith effort" be made to retain and protect trees No. 2 and 4. If this addition is made, it should include monitoring by staff to require a follow up Arborist report to evaluate the condition of the trees post improvement and if they are not surviving the trauma of reconstruction staff would want to make certain that the requirement for mitigation ratio be put in place. C/Low asked the date of the Arborist report and CDD/Gubman stated that the addendum is dated March 21, 2013. AP/Tobon stated that the first Arborist report was submitted on December 28, 2012, and when the addendum was submitted it was stapled to the original report. C/Low said that perhaps the following last line of the report was a typo which reads "trees will be photographed, tagged and a revised report indicating such MARCH 25, 2014 PAGE 7 PLANNING COMMISSION will be submitted to the City by April 2, 2012. APITobon responded that the date should indicate April 2, 2013, and the City did not receive the report from the applicant. C/Low asked if it was customary for the City to receive a report this old and AP/Tobon responded that this project was first submitted to the City in 2012 and once the applicant was asked to revise the project the applicant submitted the addendum to the report. CILow asked if it was possible that there had been material changes during the year that has passed and APITobon responded no because each time the applicant submitted the plans staff checked to determine whether the plans and materials were changed. C/Low asked for confirmation that the Arborist report as contained in the packet is current and AP/Tobon responded that C/Low was correct. C/Lin asked if there was a specific requirement as to where the imported dirt comes and what the delivery process will be and CDDIGubrnan responded that there is no requirement as to where the dirt comes from and the Public Works Department. may have a requirement for import. The fill material has to meet the structural requirements to serve as a foundation fill for the project. C/Lin said that 300 truck trips could cause damage if not properly managed with respect to dirt spillage, etc. CDDi Gubman responded that the project is subject to state and federal regulations and the City is i equired to enforce the Storm Water Permit which requires that the loads are properly covered and that no debris spills onto the street and if spillage does occur best practices have to be implemented to remove the spillage from the streets before it enters the storm water systems. VC/Shah said he believed that the truck routes and traffic management plan would most likely be required by the City as part of its permitting process. C/Lin moved, VC/Shah seconded, to approve Development Review, Minor Conditional Use Permit and Tree Permit No_ PL2012-529, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Lin, Low, Pirritano, VC/Shah, Chair/Farago NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None MAR . CH 25, 2014 PAGE 8 PLANNING COMMISSION C/Lin said he was pleased that the Commission now had a full quorum .and welcomed the new Commissioners aboard. Chair/Farago and VC/Shah welcomed Commissioner Low and Pirritano to the Planning Commission. C/Low and C/Pirritano thanked their colleagues for the warm welcome. 11. STAFF COMMENTSIINFORMATIONAL ITEMS: 11.1 Public Hearing dates for future projects. CDD/Gubman congratulated Chair/Farago and VC/Shah on their appointment. The next Planning Commission meeting of April 8 has two items scheduled, both of which are Conditional Use applications. One CUP is for a Crunch Fitness to be located at the former Ralph's Shopping Center and occupying about ;5,000 square feet and the other CUP for a Tutoring Facility --- an art school for children, proposed for one of the smaller tenant spaces in the two-story building where Subway and other tenants are located. VC/Shah asked about the new massage business where there was previously a cell phone business next to the Chinese Restaurant. He said that the new massage business never came before the Commission. CDD/Gubman said that staff would look into the matter and get back to the Commission. One of the statewide problems with massage businesses is that legislation that was passed a few years ago requires cities to treat massage establishments no different than any other office or commercial business such as an insurance office, dental office, medical offices, etc. If the massage technicians are certified by the California Association of Massage Therapy Council (TAMTC) cities are not allowed to require a Conditional Use Permit. MARCH 25, 20'14 PAGE 9 PLANNING COMMISSION 10. SCHEDULE OF FUTURE EVENTS: As fisted in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Chair/Farago adjourned the regular meeting at 7:43 p.m. The foregoing minutes are hereby approved this 8th day of April, 2014. Attest: Respectfully Submitted, Greg Gubman Community Development Director Frank.'rarag6, Vice Chairman CITY COUNCIL Agenda # 6, 4 Meeting Date: May 6, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City M TITLE: Ratification of Check Register d ted April 10, 2014 through April 30, 2014 totaling $ 1,502,516.42 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,502,516.42 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 10, 2014 through April 30, 2014 for $ 1,502,516.42 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Allen Accounting Technician REVIEWED BY: Finance Director Id Attachments: Affidavit and Check Register — 04/10/14 through 04130114. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 10, 2014 through April 30, 2014 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,064,50625 Com Org Support Fund $1,150.00 Prop A - Transit Fund $305,955.05 Prop C - Transit Tax Fund $58,288.93 Integrated Waste Mgt Fund $21,003.13 AB2766 - Air Qlty Mgt Fund $2,457.00 Com Dev Block Grant Fund $3,904.50 LLAD 38 Fund $7,634.18 LLAD 39 Fund $4,561.04 LLAD 41 Fund $2,578.54 Capital Imp Projects Fund $26,262.62 Computer Eq Repl Fund $4,215.18 $1,502,516.42 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120140410 00:00:00.0001 anti 120140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND SALES TAX CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107,147 04/10/14 4IMPRINT 4 IMPRINT 0014095 10100 107448 04/10/14 909MAGAZ 909 MAGAZINE 0014095 10100 107449 04/10/14 ABONASSE ELLA RUTH ABONASSER 001 10100 107450 04/10/14 ACCESSCO ACCESS CONTROL SECU 0015333 10100 107450 04/10/14 ACCESSCO ACCESS CONTROL SECU 0015333 10100 107450 04/10/14 ACCESSCO ACCESS CONTROL SECU 0015333 TOTAL CHECK 23012 PROP.SVCS-PR2013-20 10100 107451 04/10/14 ADVANTEC ADVANTEC CONSULTING 001 10100 107451 04/10/14 ADVANTEC ADVANTEC CONSULTING 001 10100 107451 04/10/14 ADVANTEC ADVANTEC CONSULTING.001 ADMIN FEES-PR13-204 10100 107451 04/10/14 ADVANTEC ADVANTEC CONSULTING 001 10100 107451 04/10/14 ADVANTEC ADVANTEC CONSULTING 001 10100 107451 04/10/14 ADVANTEC ADVANTEC CONSULTING 001 10100 107451 04/10/14 ADVANTEC ADVANTEC CONSULTING 001 10100 107451 04/10/14 ADVANTEC ADVANTEC CONSULTING 001 10100 107451 04/10/24 ADVANTEC ADVANTEC CONSULTING 001 10100 107451 04/10/14 ADVANTEC ADVANTEC CONSULTING 0015554 TOTAL CHECK 45000 MAINT-LASER PRINTER 10100 107,152 04/10/14 AMERICOM AMERICOMP GROUP 0014070 10100 107452 04/10/14 AMERICOM AMERICOMP GROUP 0014070 TOTAL CHECK 42100 COPIER MAINT-MAR 10100 107453 04/10/14 AMERITEC AMERITECH BUSINESS 0014090 10100 107454 04/10/14 JORDANAN ANTHONY TORDAN 0015310 10100 107455 04/10/14 BALDERRA THOMAS BALDERRAMA 001 10100 107456 04/10/14 BEARSTAT BEAR STATE AIR GOND 0015333 10100 107456 04/10/14 BEARSTAT ];FAR STATE AIR COND 0015340 TOTAL CHECK 21105 4/11/14-P/R DEDUCTI 10100 107457 04/10/14 RHUFSYST BENESYST 001 10100 107458 04/10/14 BINCOPUB BINGO PUBLISHERS IN 0014095 10100 107459 04/10/14 BRAVOJES JESSICA BRAVO 001 10100 107460 04/10/14 CACOMMER CALIFORNIA COMMERCI 0015333 10100 107460 04/10/14 CACOMMER CALIFORNIA COMMERCI 0015333 TOTAL, CHECK 42325 MTG-CMGR 10100 107461 04/10/14 CCCA CALIFORNIA CONTRACT 0014030 10100 107462 04/10/14 GOVPARTN CARTFGRAPH SYSTEMS, 0014070 10100 107463 04/10/14 CDW-G CDW GOVERNMENT 0014070 PAGE NUMBER: 1 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 41400 PROMO ITEMS -MUGS 0.00 951.05 42115 AD -DBC 0.00 675.00 23002 FACILITY REFUND -DBC 0.00 500.00 45010 SECURITY SVCS -MAR 0.00 437.25 45010 SECURITY SVCS -FEB 1 0.00 771.15 45010 SECURITY SVCS-FEB/M 0.00 1,248.15 0.00 2,456.55 23012 PROP.SVCS-PR2013-20 0.00 350.00 23012 PROF.SVCS-PR2013-20 0.00 510.00 23012 ADMIN FEE3-PR13-204 0.00 91.80 34650 ADMIN FEES-PR13-204 0.00 --91.80 34560 ADMIN FEES-PR13-203 0.00 -63.00 34560 ADMIN FEES-PR13-190 0.00 -37.80 23012 ADMIN FEES-PR13-203 0.00 63.00 23012 ADMIN FEES-PR13-190 0.00 37.80 23012 PROF.SVCS-PR13-1901 0.00 210.00 44520 ENG SVCS -DEC 13 0.00 280.00 0.00 1,350.00 45000 MAINT-LASER PRINTER 0.00 2,384.75 41200 PRINTER -TONERS 0.00 647.42 0.00 3,032.17 42100 COPIER MAINT-MAR 0.00 1,162.72 42330 REIMB-CPRS CONF 0.00 66.24 23002 FACILITY REFUND-DBC 0.00 500.00 42210 HVAC SVCS -DBC 0.00 623.00 42210 HVAC SVCS -HERITAGE 0.00 155.00 0.00 778-00 21105 4/11/14-P/R DEDUCTI 0.00 1,178.77 42115 AD-DBHS BINGO FROG 0.00 395.00 34740 RECREATION REFUND 0.00 79.00 41200 SUPPLIES -DBC 0.00 209.28 41200 SUPPLIES -DBC 0.00 273.37 0.00 482.65 42325 MTG-CMGR 0.00 29.00 44030 REQUEST PARTNER -MAR 0.00 850.00 42205 COMP MAINT-I.T. 0.00 819.00 SUNGARD PENTAMATION INC PAGE NUMBER: 2 DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck date between 120140410 00:00:00.000' and 120140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND] CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT -----DESCRIPTION----- SALES TAX AMOUNT 10100 107464 04/10/14 CLEARCHA CLEAR CHANNFL OUTDO 0014095 42115 BUS SHELTER-AD 0.00 327.01 10100 107465 04/10/14 CONSTHAR CONSTRUCTION HARDWA 0015340 41200 SUPPLIES-PARKS 0.00 43.60 10100 107466 04/10/14 COFLADPW COUNTY OF LOS ANGEL 0015510 45530 INDUSTRIAL WASTE SV 0.00 2,068.64 10100 107467 04/10/14 GRUNDYDA DAVID J. GRUNDY 0015350 44100 P & R COMM-FEB 14 0.00 45.00 3,0100 107467 04/10/14 GRUNDYDA DAVID J. GRUNDY 0015350 44100 P & R COMM-MAR 14 0.00 45.00 TOTAL CHECK 0.00 90.00 10100 107468 04/10/14 DEAANN ANN AEA 001 34780 RECREATION REFUND 0.00 115.00 10100 107469 04/10/14 DEBINAIR DEBIN AIRE INC 0015333 42210 MAINT SVCS-DBC 0.00 265.00 10100 107470 04/10/14 DEMIMEKD MEKDES DEMISSEW 001 36620 FACILITY REFUND-HRT 0.00 450.00 10100 107471 04/10/14 DENNISCA CAROL A DENNIS 0015310 44000 PROF_SVCS-P&R MTG 0.00 150.00 10100 107471 04/10/14 DENNISCA CAROL A DENNIS 0014030 44000 PROF.SVCS-CC MTG 0.00 250.00 TOTAL CHECK 0.00 400.00 10100 107472 04/10/14 DFSFLOOR DFS FLOORING CORP 0014093 42210 MAINT-CITY HALL 0.00 550.00 10100 107472 04/10/14 DFSFLOOR DFS FLOORING CORP 0014093 42210 MAINT--CITY HALL 0.00 790.04 10100 107472 04/10/14 DFSFLOOR DFS FLOORING CORP 0014093 42210 MAINT-LIBRARY 0.00 635.00 TOTAL CHECK 0.00 1,975.00 10100 107473 04/10/14 DHMAINTE DH MAINTENANCE 0015340 42210 MONTHLY MAINT-PARKS 0.00 735.17 10100 107,173 04/10/14 DHMAINTE DH MAINTENANCE 0814093 42210 MONTHLY MAINT-C/HAL 0.00 6,500.00 10100 107473 04/10/14 DHMAINTE DH MAINTENANCE 0015333 45300 MONTHLY MAINT-DSC 0.00 12,250.83 TOTAL CHECK 0.00 19,486.00 10100 107475 04/10/14 DBMOBIL DIAMOND BAR MOBIL 0015310 42200 FUEL-COMM SVCS 0.00 250.09 10100 107476 04/10/14 EMERALD EMERALD LANDSCAPE S 0014093 42210 LANDSCAPE MAINT-C/H 0.00 888.00 10100 107477 04/10/14 EXTERIOR EXTERIOR PRODUCTS I 0014095 44000 BANNERS-25TH ANNVSR 0.00 7,337.00 10100 107478 04/10/14 FARAGOFR FRANK A FARAGO 0015210 44100 PLNG COMM-FEB 14 0.00 65.00 10100 107479 04/10/14 FEDEX FEDEX 0014090 42120 EXPRESS MAIL-GENERA 0.00 129.06 10100 107479 04/10/14 FEDEX FEDEX 001 23010 E/MAIL-FPL 2013-464 0.00 32.52 10100 107479 04/10/14 FEDEX FEDEX 001 23010 E/MAIL-FPL 2012-462 0.00 32.52 10100 107479 04/10/14 FEDEX FEDEX 001 23010 E/MAIL-FPL 2013-261 0.00 35.29 10100 107479 04/10/14 FEDEX FEDEX 0014090 42120 EXPRESS MAIL--GENERA 0.00 208.62 TOTAL CHECK 0.00 438.01 1.0100 107480 04/10/14 FUENMELI MELISSA FUENTES 001 34740 RECREATION REFUND 0.00 158.00 10100 107481 04/10/14 GATEWAYC GATEWAY CORPORATE C 0014093 42210 CAPITAL CONTRIBUTIO 0.00 184.00 10100 107481 04/10/14 GATEWAYC GATEWAY CORPORATE C 0014093 42210 -ASSOCIATION DUES-AP 0.00 1,601.00 TOTAL CHECK 0.00 1,785.00 SUNGARD PENTAMATION INC PAGE NUMBER: 3 DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20140410 00.00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRTPTION----- SALES TAX AMOUNT 10100 107482 04/10/14 GILLHARI HARTNDER GILL 001 34780 RECREATION REFUND 0.00 265.00 10100 107483 04/10/14 GLADWELL GLADWELL GOVERNMENT 0014030 44000 PROF.SVCS--C/CLERK 0.00 1,092.50 10100 107484 04/10/14 GOLIVETE GO LIVE TECHNOLOGY 0014070 44000 CONSLTNT SVCS-C/VIE 0.00 6,412.50 10100 107485 04/10/14 HERNDONL LEW HERNDON 0015350 44100 P & R COMM -FEB 14 0.00 45.00 10100 107485 04/10/14 HERNDONT, THEW HERNDON 0015350 44100 P & R COMM -MAR 14 0. 00 45.00 TOTAL CHECK 0.00 90.00 10100 107486 04/10/14 HTWAYSAF HI WAY SAFETY INC 0015554 41250 SUPPLIES -RD MAINT 0.00 103.29 10100 107488 04/10/14 HOMEDEPO HOME DEPOT CREDIT S 0015333 41200 SUPPLIES --DBC 0.00 62.06 10100 107489 04/10/14 HSIEHKIM KIM HSIEH 0015350 44100 P & R COMM -MAR 14 0.00 45.00 10100 107490 04/10/14 HUNGYTLT YILING HUNG 001 34780 RECREATION REFUND 0.00 80.00 10100 107491 04/10/14 TNLANDEM INLAND EMPIRE STAGE 0015350 45310 SR EXCURSION -CASINO 0.00 241.25 10100 107491 04/10/14 INLANDEM INLAND EMPIRE STAGE 0015350 45310 EXCURSION-P/SPRINGS 0.00 3,080.00 TOTAL CHECK 0.00 3,321.25 10100 107492 04/10/14 IVDB INLAND VALLEY DAILY 0014090 42320 PUBLICATION RENEWAL 0.00 366.60 10100 107493 04/10/14 INTERIOR INTERIOR OFFICE SOL 0014093 46220 LATERAL FILE-FINANC 0.00 1,115.87 10100 107494 04/10/14 JATMEJOS JOSE ARTURO JAIME 0014095 44000 PROF.SVCS-P/INFO 0.00 385.00 10100 107495 04/10/14 LACTIC LA COUNTY TREASURER 0015350 42353 PERMIT -CITY B/DAY 0.00 160.00 10100 107496 04/10/14 LANDSEND LANDS' END BUSINESS 0015350 41200 SUPPLIES-REC STAFF 0.00 97.15 10100 107497 04/10/14 LAUPETER PETER LAU 001 23002 FACILITY REFUND-R/R 0.00 50.00 10100 107498 04/10/14 DBDELI AGADA LEE 0014411 42325 MTG SUPPLIES-SHERIF 0.00 112.94 10100 107499 04/10/14 LEWISENG LEWIS ENGRAVING INC 0014090 42113 ENGRAVING -CITY TILE 0.00 19.62 10100 107499 04/10/14 LEWISENG LEWIS ENGRAVING INC 0014090 42113 ENGRAVING -CITY TILE 0.00 19.62 TOTAL CHECK 0.00 39.24 10100 107500 04/10/14 LIANGBEN BENNY LIANG 0015350 44100 P & R COMM -MAR 14 0.00 45.00 10100 107500 04/10/14 LIANGBEN BENNY LIANG 0015350 44100 P & R COMM --FEB 14 0.00 45.00 TOTAL CHECK 0.00 90.00 10100 107501 04/10/14 LINJTMMY JIMMY LIN 0015210 44100 PLNG COMM -FEB 14 0.00 65.00 10100 107502 04/10/14 LOPEZJOE JOEY LOPEZ 0015350 45320 CONTRACT CLASS-WINT 0.00 500.76 10100 107503 04/10/14 LOZANOBL BLAS LOZANO 001 23002 FACILITY REFUND -DBC 0.00 100.00 10100 107503 04/10/14 LOZANOBL BLAS LOZANO 001 23002 FACILITY CHRGS-DBC 0.00 -0.32 TOTAL CHECK 0.00 99.68 SUNGARD PENTAMATION INC PAGE NUMBER: 4 DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION----- SALES TAX AMOUNT 10100 107504 04/1.0%14 ROAMARSH MARSHA ROA 0014095 41400 REIMS-SUPPLIES 0.00 785.45 10100 107505 04/10/14 MARTICON CONNIE MARTINEZ 001 34780 RECREATION REFUND 0.00 62.00 10100 107506 04/10/14 MATLOCKA MATLOCK ASSOCIATES 0014093 46410 ARCHTEC SVCS-JAN 14 0.00 6,200.00 10100 107507 04/10/14 MENDKATH KATHERINE MENDOZA 001 34780 RECREATION REFUND 0.00 135.00 10100 107508 04/10/14 MOBILEIN MOBILE INDUSTRIAL S 0015340 41200 SUPPLIES-COMM SVCS 0.00 8.00 10100 107508 04/10/14 MORTLEIN MOBILE INDUSTRIAL S 0015350 42130 SUPPLIES-HELIUM 0.00 24.00 TOTAL CHECK 0.00 32.00 10100 107509 04/10/14 MOBILERE MOBILE RELAY ASSOCT 0014440 42130 REPEATER SVCS-APR 0.00 78.75 10100 107510 04/10/14 MURADIAN HAIRABED H MURADIAN 0015350 42353 BAND-CITY B/DAY CEL 0.00 4,000.00 10100 107511 04/10/14 NESTLEPU NESTLE PURE LIFE DT 0015333 41200 WATER SUPPLIES-DBC 0.00 98.40 10100 107511 04/10/14 NESTLEPU NESTLE PURE LIFE DI 0015333 42130 EQ RENTAL-DBC 0.00 23.96 TOTAL CHECK 0.00 122.36 10100 107512 04/10/14 OFFICEMA OFFICEMAX INC 0014090 41200 SUPPLIES-GENERAL 0.00 341.06 10100 107512 04/10/14 OFFICEMA OFFICEMAX INC 0014090 41200 SUPPLIES-GENERAL 0.00 110.24 10100 107512 04/10/14 OFFICEMA OFFICEMAX INC 0014030 41200 SUPPLIES-CMGR 0.00 120.42 10100 107512 04/10/14 OFFICEMA OFFICEMAX INC 0014090 41200 SUPPLIES-GENERAL 0.00 136.15 10100 107512 04/10/14 OFFICEMA OFFICEMAX INC 0014030 41200 CREDIT MEMO-CMG? 0.00 -15.38 10100 107512 04/10/14 OFFTCEMA OFFICFMAX INC 0014090 41200 SUPPLIES-GENERAL 0.00 3.01 10100 107512 04/10/14 OFFICEMA OFFICEMAX INC 0014030 41200 SUPPLIES-CMGR 0.00 19.95 10100 107512 04/10/14 OFFICEMA OFFICEMAX INC 0014090 41200 SUPPLIES-GENERAL 0.00 152.06 10100 107512 04/10/14 OFFTCEMA OFFTCFMAK INC 0014030 41200 SUPPLIES-CMGR 0.00 165.68 TOTAL CHECK 0.00 1,033.19 10100 107513 04/10/14 OLYMPIC OLYMPIC STAFFING SE 0015510 44000 TEMP SVCS-P/WORKS 0.00 158.88 10100 107514 04/10/14 ORKININC ORKIN PEST CONTROL 0015340 42210 PEST CONTROL-S/CYN 0.00 66.06 10100 107515 04/10/14 ORTEGANO NORMA ORTEGA 001 23002 FACILITY REFUND-HRT 0.00 200.00 10100 107516 04/10/14 OWENMARI MARILYN OWEN 001 34760 RECREATION REFUND 0.00 62.00 10100 107517 04/10/14 OWENSTED TED OWENS 0015350 44100 P & R COMM-MAR 14 0.00 45.00 10100 107517 04/10/14 OWENSTED TED OWENS 0015350 44100 P & R COMM-FEB 14 0.00 45.00 TOTAL CHECK 0.00 90.00 10100 107518 04/10/14 PGLEARNI P G LEARNING CENTER 0015350 45320 CONTRACT CLASS--SPRT 0.00 1,231.20 10100 107519 04/10/14 PADIMART MARTHA PADILLA 001 34720 RECREATION REFUND 0.00 8.00 10100 107520 04/10/14 PAETECCO PAETEC COMMUNTCATIO 0014090 42125 L/DIST SVCS-MAR/APR 0.00 624.44 10100 107521 04/10/14 PEREZEST ESTELA PEREZ 001 36615 FACILITY REFUND-DBC 0.00 400.00 10100 107522 04/70/14 PERSRETI PERS RETIREMENT FUN 001 21109 RETIRE CONTRIB-PSPR 0.00 770.68 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20140410 00:00:00.000' and 120140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND SALES TAX AMOUNT CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107622 04/10/14 PERSRETI PERS RETIREMENT FUN 001 10100 107522 04/10/14 PERSRETI PERS RETIREMENT FUN 001 TOTAL CHECK 2,364.17 42210 PROF.SVCS-PARKS 0.00 10100 107523 04/10/14 PHILLJON JON PHILLIPS 001 10100 107524 04/10/14 PUSD POMONA UNIFIED SOHO 0015340 10100 107526 04/10/14 PTSINC PROFESSIONAL, TURF S 0015340 10100 107527 04/10/14 PSI PROTECTION ONE INC 0015333 10100 107527 04/10/14 PSI PROTECTION ONE INC 0015340 TOTAL CHECK 1,950.00 34780 RECREATION REFUND 0.00 10100 107528 04/10/14 PYROCOMM PYRO COMM SYSTEMS 10014093 23002 10100 107529 04/10/14 RAMIREZE ERICA RAMIREZ 001 10100 107530 04/10/14 REUELGRE GREGORY C REUEL 0014096 10100 107530 04/10/14 REUELGRE GREGORY C REUEL 0014096 TOTAL CHECK NEWSLETTER -APR 2014 0.00 3,570.00 44000 10100 107531 04/10/14 RICEMARY MARYSOL RICE 001 10100 107532 04/10/14 ROBERTOD DAVID A ROBERTO 0015350 10100 107533 04/10/14 ROBINJOR JORDAN ROBINSON 001 10100 107534 04/10/14 RUCKERCL CLARK RUCKER 001 10100 107536 04/10/14 SC14ORRME SCHORR METALS INC 0015340 10100 107537 04/10/14 SHAHJACK JAGDISH SHAH 0015210 10100 107538 04/10/14 REPUBLIC SIEMENS INDUSTRY IN OOISS54 7.0100 107539 04/10/14 SIMPSONA SIMPSON ADVERTISING 0014095 10100 107539 04/10/14 SIMPSONA SIMPSON ADVERTISING 0014095 10100 107539 04/10/14 SIMPSONA SIMPSON ADVERTISING 0014095 TOTAL CHECK 10100 107540 04/10/14 SMARTFIN SMART & FINAL 0015350 10100 107541 04/10/14 SOLARWIN SOLARWINDS.NET INC. 0014070 10100 107542 04/10/14 SCE SOUTHERN CALIFORNIA 0015510 10100 107542 04/10/14 SCE SOUTHERN CALIFORNIA 0015510 10100 107542 04/10/14 SCE SOUTHERN CALIFORNIA 0015340 10100 107542 04/10/14 SCE SOUTHERN CALIFORNIA 0015510 TOTAL CHECK 10100 107543 04/10/14 SPARKLET SPARKLETTS 0014090 PAGE NUMBER: 5 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 21109 RETIRE CONTRIB-EE 0.00 12,966.97 21109 SURVIVOR BENEFIT 0.00 48.36 0.00 13,786.01 34780 RECREATION REFUND 0.00 62.00 42126 FACILITY RENTAL-LOR 0.00 2,364.17 42210 PROF.SVCS-PARKS 0.00 24,800.00 42210 ALARM SVCS -DBC 0.00 69.76 42210 ALARM SVCS -HERITAGE 0.00 268.10 0.00 337.86 42210 ALARM SVCS-C/HALL 0.00 135.00 23002 FACILITY REFUND-= 0.00 50.00 44000 PROF.SVCS-P/INFO 0.00 450.00 44000 PROF.SVCS-P/INFO 0.00 1,500.00 0.00 1,950.00 34780 RECREATION REFUND 0.00 129.00 44100 P & R COMM -FEB 14 0.00 45.00 23002 FACILITY REFUND-M/H 0.00 50.00 34720 RECREATION REFUND 0.00 15.00 42210 MAINT-COMM SVCS 0.00 38.92 44100 PLNG COMM -FEB 14 0.00 65.00 45507 T/SIGNAL MAINT-TEMP 0.00 1,000.00 44000 NEWSLETTER -APR 2014 0.00 3,570.00 44000 REDESIGN -NEWSLETTER 0.00 3,750.00 44000 POSTCARD -BRIDAL SHO 0.00 4,370.21 0.00 11,690.21 41200 SUPPLIES -COMM SVCS 0.00 417.81 42205 ANNL MAINT RENEWAL 0.00 1,399.00 42126 ELECT SVCS-T/CONTRO 0.00 376.77 42126 ELECT SVCS-T/CONTRO 0.00 2,251.36 42126 ELECT SVCS -PARKS 0.00 3,838.56 42126 ELECT SVCS-T/CONTRO 0.00 157.36 0.00 6,624.05 41200 WATER SUPPLIES-C/HA 0.00 236.03 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND 107549 10100 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107543 04/10/14 SPARKLET SPARKLETTS 0014090 10100 107543 04/10/14 SPARKLET SPARKLETTS 0015340 10100 107543 04/10/14 SPARKLET SPARKLETTS 0015340 10100 107543 04/10/14 SPARKLET SPARKLETTS 0015340 TOTAL CHECK 42125 PH.SVCS-CMGR FAX 0.00 82.73 10100 107544 04/10/14 STATEBOA STATE BOARD OF EQUA 001 10100 107545 04/10/14 STOKESMO MONYEE STOKES 001 10100 107547 04/10/14 TELEPACI TELEPACIPIC COMMUNI 0014070 10100 107548 10100 107549 10100 107550 10100 107551 10100 107551 TOTAL CHECK 10100 107552 10100 107553 10100 107554 10100 107555 10100 107556 10100 107557 10100 107557 TOTAL CHECK 10100 107558 10100 107559 1.0100 107559 TOTAL CHECK 10100 107560 10100 107560 10100 107560 10100 107560 10100 107560 10100 107560 10100 107560 10100 107560 TOTAL CHECK 04/10/14 TENNISAN TENNIS ANYONE INC 0015350 04/10/14 THECOMDY THE COMDYN GROUP IN 0014070 04/10/14 THECOVER THE COVERING CHURCH 001 04/10/14 THESAUCE THE SAUCE CREATIVE 0014095 04/10/14 THESAUCE THE SAUCE CREATIVE 0014095 04/10/14 WINDMILL THE WINDMILL 0014095 04/10/14 ADELPHIA TIME WARNER CABLE 0014070 04/10/14 TINGERIN ERIN TING 001 04/10/14 HASLERIN TOTAL FUNDS BY HASL 0014090 04/10/14 US13ANK US BANK 0014050 04/10/14 VALLEYCR VALLEY CREST LANDSC 0015340 04/10/14 VALLEYCR VALLEY CREST LANDSC 0015340 04/10/14 VANDERMO SASMIN VANDERMOORE 001 04/10/14 VANTAGEP VANTAGEPOINT TRNSFR 001 04/10/14 VANTAGEP VANTAGEPOINT TRNSFR 001 ACCNT ----DESCRIPTION---- 42130 EQ RENTAL -CITY HALL 42130 ENERGY SURCHARGE 41200 WATER SUPPLIES-S/CY 42130 WATER SVCS-SYC CYN 36650 SALES TAX DUF-SAN--M 34740 RECREATION REFUND 44030 T-1 INTERNET SVCS -A 45320 CONTRACT CLASS--SPRI 44000 CONSULTANT SVCS -3/2 23002 FACILITY REFUND-S/C 44000 VEH DECALS -25TH ANN 44000 WINDOW WRAP-C/BRHDA 42115 ADS-MAR/APR 44030 INTERNET SVCS-HRTG 34780 RECREATION REFUND 42120 REPLENISH POSTAGE M 44000 CITY CREDIT CARD -MA 42210 ADDL MAINT-HERITAGE 42210 ADDL MAINT-PANTERA 34780 RECREATION REFUND 21108 4/11/14 --LOAN DEDUCT 21108 4/11/14-P/R DEDUCTI PAGE NUMBER: 6 ACCTPA21 SALES TAX AMOUNT 0.00 10.75 0.00 3.08 0.00 9.99 0.00 12.00 0.00 271.85 0.00 48.00 0.00 79.00 0.00 868.90 0.00 1,131.20 0.00 1,314.36 0.00 50.00 0.00 196.20 0.00 3,291.94 0.00 3,488.14 0.00 2,100.00 0.00 189.95 0.00 20.00 0.00 5,010.00 0.00 25,393.85 0.00 412.21 0.00 351.80 0.00 764.01 0.00 62.00 0.00 2,557.71 0,00 27,173.86 0.00 29,731.57 04/10/14 VERIZONC VERIZON CALIFORNIA 0015340 42125 PH.SVCS-HRTG ALARM 0.00 51.25 04/10/14 VERIZONC VERIZON CALIFORNIA 0014093 42125 PH.SVCS-C/HALL ELEV 0.00 370.19 04/10/14 VERIZQNC VERIZON CALIFORNIA 0015333 42125 PH.SVCS-DBC 0.00 390.45 04/10/14 VERIZQNC VERIZON CALIFORNIA 0014090 42125 PH.SVCS-PARKS 0.00 766.03 04/10/14 VERIZONC VERIZON CALIFORNIA 0014030 42125 PH.SVCS-CMGR FAX 0.00 82.73 04/10/14 VERIZONC VERTZON CALIFORNIA 0015340 42125 PH.SVCS-HERITAGE 0.00 90.21 04/10/14 VERIZONC VERIZON CALIFORNIA 0014090 42125 PH.SVCS-SRST CHI 0.00 149.57 04/10/14 VERIZONC VFRIZON CALIFORNIA 0014090 42125 PH.SVCS-HERITAGE PK 0.00 166.14 0.00 2,066.57 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck date between '20140410 00:00:00.000' and 120140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- 10100 107561 04/10/14 VERIZONW VERIZON WIRELESS 0014090 42125 CELL CHRGS-P/W,C/S, 10100 107562 04/10/14 VIEYRAER ERIKA VIEYRA 0015350 45320 CONTRACT CLASS-WINT 10100 107563 04/10/14 GRAINGER W.W. GRAINGER INC. 0015333 41200 SUPPLIES -DC 10100 107563 04/10/14 GRAINGER W.W. GRAINGER INC. 0015340 41200 SUPPLIES -COMM SVCS TOTAL CHECK 10100 107564 04/10/14 BOOSTERC WALNUT/DIAMOND BAR 0014010 42325 RECOG DINNER-COUNCT 10100 107564 04/10/14 BOOSTERC WALNUT/DIAMOND BAR 0014030 42325 RECOG DINNER-CMGR TOTAL CHECK 10100 107565 04/10/14 WANKERAE AEJAZ WANKER 001 36615 FACILITY REFUND -DBC 10100 107567 04/10/14 WCMEDIA WEST COAST MEDIA 0014095 42115 AD -CITY B/PAY CELEB 10100 107568 04/10/14 WIRZANDC WIRZ AND CO PRINTIN 0014095 42110 PRINT SVCS -POSTCARD 10100 107569 04/10/14 WCOMARIA MARIAN WOO 001 23002 FACILITY REFUND -DBC 10100 107570 04/10/14 XAVIERS XAVIERS FLORIST INC 0014090 41400 FLORAL ARRGMNTS 10100 107571 04/10/14 YUAMANDA AMANDA YU 001 34740 RECREATION REFUND 10100 107572 04/17/14 CHUMTC14A MICHAEL CHU 001 23002 FACILITY REFUND-REA 10100 107573 04/17/14 41MPRINT 4 IMPRINT 0014095 41400 PRINT SVCS-P/INFO 10100 107574 04/17/14 909MAGAZ 909 MAGAZINE 0014095 42115 AD -DBC MAY 2014 10100 107575 04/17/14 ADVAROOF ADVANCED ROOFING 001 23006 REFUND -DEP 10100 107576 04/17/14 ALLENREN RENEE ALLEN 001 23002 FACILITY REFUND -DHC 10100 107577 04/17/14 ALOJIPAN DALMACIO ALOJIPAN 001 23002 FACILITY REFUND-REA 10100 107578 04/17/1.4 APWA AMERICAN PUBLIC WOR 0015551 42315 MEMBERSHP DUES-YOUN 10100 107579 04/17/14 ARELGLOR GLORICELI ARELLANO 001 36615 FACILITY CHRGS-DBC 10100 107579 04/17/14 ARELGLOR GLORICELI ARELLANO 001 23002 FACILITY REFUND -DSC TOTAL CHECK 10100 107580 04/17/14 BARAJASR REBECA BARAJAS 001 36615 FACILITY REFUND -DBC 10100 107581 04/17/14 BESTLTG BEST LIGHTING PRODU 0015333 41200 SUPPLIES -DBC 10100 107582 04/17/14 BRFAUXKA KATHY RREAUX 0015350 45320 CONTRACT CLASS-SPRI 10100 107583 04/17/14 BRIENGAY GAYLYNN BRIEN 001 23002 FACILITY REFUND-PNT 10100 107584 04/17/14 BSNSPORT BSN SPORTS CORP 0015350 41200 SUPPLIES --RECREATION PAGE NUMBER: 7 ACCTPA21 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 1,107.67 50.40 496.60 798.13 1,294.73 90.00 30.00 120.00 400.00 700.00 2,175.03 500.00 84.48 79.00 50.00 1,146.76 675.00 1,500.00 550.00 200.00 217.50 -161.00 500.00 339.00 400.00 359.02 221.40 100.00 503.79 SUNGARD PENTAMATION INC PAGE NUMBER: B DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 107585 04/17/14 BURGERCO BURGER CONTINENTAL 0015350 45300 SENIOR DANCE -DINNER 0.00 1,310.68 10100 107586 04/17/14 CACOMMER CALIFORNIA COMMERCI 0015333 41200 SUPPLIES -DBC 0.00 241.98 10100 107586 04/17/14 CACOMMER CALIFORNIA COMMERCI 0014093 41200 SUPPLIES -CITY HALL 0.00 343.08 10100 107586 04/17/14 CACOMMER CALIFORNIA COMMERCI 0014093 41200 SUPPLIES -LIBRARY 0.00 358.07 TOTAL CHECK 0.00 943.13 10100 107587 04/17/14 CHANGWEN WEN CHUN CHANG 001 34760 RECREATION REFUND 0.00 275.00 10100 107588 04/17/14 CHENANNI ANNIE CHEN 001 23002 FACILITY REFUND -DBC 0.00 100.00 10100 107589 04/17/14 CHOWANCH WAN CHIN CHO 001 23002 FACILITY REFUND-M/H 0.00 50.00 10100 107590 04/17/14 CLARKESA SANDRA CLARKE 0014415 42325 REIMB-SUPPLIES 0.00 125.73 10100 107591 04/17/14 CORRGLOR GLORIA CORRALES 001 23002 FACILITY REFUND -HRT 0.00 200.00 10100 107592 04/17/14 DENNISCA CAROL A DENNIS 0015510 44000 PROF.SVCS-T&T MTG 0.00 100.00 10100 107593 04/17/14 DEPTOFJU DEPARTMENT OF JUSTI 0014060 42345 PROF.SVCS-H/R 0.00 64.00 10100 107594 04/17/14 DBHANDCA DIAMOND BAR HAND CA 0015310 42200 CAR WASH -COMM SVCS 0.00 27.98 10100 107594 04/17/14 DBHANDCA DIAMOND BAR HAND CA 0015554 42200 CAR WASH -RD MAINT 0.00 35.00 10100 107594 04/17/14 DBHANDCA DIAMOND BAR HAND CA 0014090 42200 CAR WASH -POOL VEH 0.00 151.88 10100 107594 04/17/14 DBHANDCA DIAMOND BAR HAND CA 0015230 42200 CAR WASH--NGHRRHD IM 0.00 12.99 TOTAL CHECK 0.00 227.85 10100 107593 04/17/14 DSA DIVISION OF THE STA 001 20730 BUSINESS LICENSE FE 0.00 125.00 10100 107595 04/17/14 DSA DIVISION OF THE STA 001 20730 BUSINESS LICENSE FE 0.00 205.00 10100 107593 04/17/14 DSA DIVISION OF THE STA 001 20730 BUSINESS LICENSE FE 0.00 276.00 TOTAL CHECK 0.00 606.00 10100 107597 04/17/14 DONGPETE PETER DONG 001 34760 RECREATTON REFUND 0.00 135.00 10100 107598 04/17/14 DOSHIPAR PARVEEN DOSHI 001 23002 FACILITY REFUND-S/C 0.00 50.00 10100 107599 04/17/14 DOTYJANE JANET DOTY 001 36615 FACILITY CHRGS-DBC 0.00 -100.00 10100 107599 04/17/14 DOTYJANE JANET DOTY 001 23002 FACILITY REFUND -DBC 0.00 500.00 TOTAL CHECK 0.00 400.00 10100 107600 04/17/14 ESPINUEV GERALDINE ESPINUEVA 001 23002 FACILITY REFUND -DSC 0.00 100.00 10100 107602 04/17/14.FARAGOFR FRANK A FARAGO 0015210 42330 REIMB-PCA CONE 0.00 54.00 10100 107603 04/17/14 GRANDBOI MICHELLE GRANDBOIS 001 23002 FACILITY REFUND -HRT 0.00 50.00 10100 107604 04/17/14 GUVIVIAN VIVIAN GU 001 34780 RECREATION REFUND 0.00 63.00 10100 107605 04/17/14 HIROSEJE JEFFREY HIROSE 0015350 45320 CONTRACT CLASS-SPRI 0.00 288.00 10100 107606 04/17/14 IMPACTSI IMPACT SIGNS 0014095 42110 PRINT SVCS-P/INFO 0.00 425.10 10100 107606 04/17/14 IMPACTSI IMPACT SIGNS 0014095 42110 PRINT SVCS-P/INFO 0.00 806.60 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck date between '20140410 00.00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR TOTAL CHECK 10100 107607 04/17/14 IVDB 10100 107607 04/17/14 TVDE 10100 107607 04/17/14 IVDB 10100 107607 04/17/14 IVDB 10100 107607 04/17/14 IVDB 10100 107607 04/17/14 IVDB 10100 107607 04/17/14 IVDB 10100 107607 04/17/14 IVDB 10100 107607 04/17/14 IVDB 10100 107607 04/17/14 IVDB 10100 107607 04/17/14 IVDB TOTAL CHECK YAPING LIU 001 NAME FUND/DIVISION ACCNT ----DESCRIPTION---- INLAND VALLEY DAILY 001 INLAND VALLEY DAILY 001 INLAND VALLEY DAILY 001 INLAND VALLEY DAILY 001 INLAND VALLEY DAILY 001 INLAND VALLEY DAILY 001 INLAND VALLEY DAILY 001 INLAND VALLEY DAILY 001 INLAND VALLEY DAILY 001 INLAND VALLEY DAILY 0015210 INLAND VALLEY DAILY 001 10100 107608 04/17/14 JOHNSONK KEITH JOHNSON 0015350 10100 107609 04/17/14 KLEINGAB GABRIELA KLEIN 0015350 10100 107610 04/17/14 LEIGHTON LEIGHTON & ASSOCIAT 001 10100 107610 04/17/14 LEIGHTON LEIGHTON & ASSOCIAT 001 10100 107610 04/17/14 LEIGHTON LEIGHTON & ASSOCIAT 001 TOTAL CHECK PROF.SVCS-PR13-1640 10100 107611 04/17/14 LIEBERTC LIEBERT CASSTDY WHI 0014060 10100 107612 04/17/14 LIUYAPIN YAPING LIU 001 10100 107613 04/17/14 LOOMIS LOOMIS 0014090 10100 107615 04/17/14 LACPUBWK LOS ANGELES COUNTY 0015340 10100 107616 04/17/14 MCLEANRY RYAN MCLEAN 0014030 10100 107619 04/17/14 MCKITRIC MICHAEL MCKITRTCK 0015350 10100 107620 04/17/14 MICHELSK KELLIE MICHELS 001 10100 107620 04/17/14 MICHELSK KELLIE MICHELS 001 TOTAL CHECK 10100 107621 04/17/14 MTLLERCH CHRISTINE MILLER 001 10100 107622 04/17/14 PERSHEAL PERS HEALTH 0014060 10100 107622 04/17/14 PERSHEAL PERS HEALTH 0014090 10100 107622 04/17/14 PERSHEAL PERS HEALTH 001 TOTAL CHECK 10100 107623 04/17/14 PLUNJOSE JOSEPH PLUNKETT 001 10100 107624 04/17/14 PSI PROTECTION ONE INC 0015340 10100 107624 04/17/14 PSI PROTECTION ONE INC 0014093 TOTAL CHECK 23010 LEGAL AD -FPL 13-300 23010 LEGAL AD -FPL 13-487 23010 LEGAL AD -FPL 13-138 23010 LEGAL AD -FPL 13--357 23010 LEGAL AD -FPL 13-136 23010 LEGAL AD -FPL 12-529 23010 LEGAL AD -FPL 14-14 23010 LEGAL AD -FPL 14-82 23010 LEGAL AD -FPL 13-138 42320 LEGAL AD-P/HEARING 23010 LEGAL AD --FPL 13-660 45300 D.S. SVCS -SOCK HOP 45320 CONTRACT CLASS-SPRI 34650 ADMIN FEES-PR13-164 23012 ADMIN FEES-PR13-164 23012 PROF.SVCS-PR13-1640 42340 WEBINAR-H/R 34780 RECREATION REFUND 44000 COURIER SVCS -MAR 14 42210 SUMP PUMP MAINT-MAR 42335 REIMB-CAPIO CONE 42330 REIMB-CPRS CONE 36615 FACILITY CHRGS-DBC 23002 FACILITY REFUND -DBC 23002 FACILITY REFUND -PTR 40093 MAY 14-HELATH ADMIN 40086 MAY 14 -RETIREE HEAL 21105 MAY 14 -HEALTH INS P 34780 RECREATION REFUND 42210 ALARM SVCS-C/HALL 42210 ALARM SVCS-SYC CYN PAGE NUMBER: 9 ACCTPA21 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 a.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 1,231.70 439.28 451.60 467.00 470.08 476.24 479.32 510.12 510.12 522.44 614.84 396.16 5,337.20 350.00 140.40 -33.30 33.30 185.00 185.00 75.00 190.00 842.86 393.30 130.90 42.23 -204.00 500.00 296.00 50.00 143.91 476.00 41,003.49 41,623.40 95.00 25.55 41.50 67.05 SUNGARD PENTAMATION INC PAGE NUMBER: 10 DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 107625 04/17/14 PTI PUBLIC TREASURE INS 0014050 42325 TRNG-L ALLEN 0.00 110.00 10100 107625 04/17/14 PTI PUBLIC TREASURE INS 0015350 42325 TRNG-MURPHEY/LANGIL 0.00 220.00 TOTAL CHECK 0.00 330.00 10100 107627 04/17/14 RODRBETS BETSY RODRIGUEZ 001 23002 FACILITY REFUND-S/C 0.00 50.00 10100 107628 04/17/14 SAEMALDA MARY ANN SAEMALDAHR 001 23002 FACILITY REFUND -HRT 0.00 200.00 1O1Q0 107629 04/17/14 SANCMART MARTA SANCHEZ 001 23002 FACILITY REFUND-M/H 0.00 50.00 10100 107630 04/17/14 SCHUBELS SARITA SCHUBEL 0015350 45320 CONTRACT CLASS-SPRI 0.00 447.60 10100 107631 04/17/14 SCHWEIGE KRISTEN SCHWEIGERT 001 23002 FACILITY REFUND --DSC 0.00 550.00 10100 107632 04/17/14 SHULINGC CHANG SHA LING 001 23002 FACILITY REFUND-S/C 0.00 50.00 10100 107633 04/17/14 SCE SOUTHERN CALIFORNIA 0015510 42126 ELECT SVCS-T/CONTRO 0.00 849.46 10100 107633 04/17/14 SCE SOUTHERN CALIFORNIA 0015333 42126 LEGAL AD -DBC 0.00 5,186.81 10100 107633 04/17/14 SCE SOUTHERN CALIFORNIA G015510 42126 ELECT SVCS-T/CONTRO 0.00 70.66 10100 107633 04/17/14 SCE SOUTHERN CALIFORNIA 0015510 42126 ELECT SVCS--T/CONTRO 0.00 144.38 10100 107633 04/17/14 SCE SOU'T'HERN CALIFORNIA 0015340 42126 ELECT SVCS-T/CONTRO 0.00 31.74 TOTAL CHECK 0.00 6,263.05 10100 107634 04/17/14 STITCHES STITCHES UNIFORMS & 0015350 41200 SUPPLIES -RECREATION 0.00 497.71 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 001 23010 LEGAL AD -FPL 14-14 0.00 424.00 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 001 23010 LEGAL AD -FPL 12--529 0.00 455.12 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 001 23010 LEGAL AD -FPL 13-138 0.00 474.44 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 001 23010 LEGAL, AD -FPL 13-487 0.00 477.20 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 001 23010 LEGAL AD -FPL 13-660 0.00 482.72 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 0014030 42115 LEGAL AD-P/HEARING 0.00 499.28 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 001 23010 LEGAL AD --FPL 13-138 0.00 504.80 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 001 23010 LEGAL AD -FPL 13-357 0.00 504.80 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 001 23010 LEGAL AD -FPL 13-300 0.00 413.72 10100 107635 04/17/14 SGVT THE SAN GABRIEL VAL 001 23010 LEGAL AD -FPL 14-82 0.00 415.72 TOTAL CHECK 0.00 4,651.80 10100 107636 04/17/14 THESAUCE THE SAUCE CREATIVE 0015350 41200 SUPPLIES -RECREATION 0.00 284.22 10100 107636 04/17/14 THESAUCE THE SAUCE CREATIVE 0014095 44000 BANNERS -DBC 0.00 299.75 10100 107636 04/17/14 THESAUCE THE SAUCE CREATIVE 0014095 44000 PROMO ITEMS-P/INFO 0.00 2,071.00 TOTAL CHECK 0.00 2,654.97 10100 107637 04/17/14 USPSBULK UNITED STATES POSTA 0014090 42120 BULB MAIL PERMIT RN 0.00 220.00 10100 107638 04/17/14 WVUSD WALNUT VALLEY UNIFI 00I5350 42140 FACILITY RENTAL -MAR 0.00 1,522.50 10100 107638 04/17/14 WVUSD WALNUT VALLEY UNIFI 0015350 42140 FACILITY RENTAL -FB/ 0.00 3,045.00 TOTAL CHECK 0.00 4,567.50 10100 107639 04/17/14 WVWATER WALNUT VALLEY WATER 0014093 42126 WATER SVCS--C/HALL 0.00 477.62 10100 107639 04/17/14 WVWATER WALNUT VALLEY WATER 0015340 42126 WATER SVCS -PARKS 0.00 6,352.59 10100 107639 04/17/14 WVWATER WALNUT VALLEY WATER 0015333 42126 WATER SVCS -DBC 0.00 375.87 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME TOTAL CHECK FUND/DIVISION ACCNT -----DESCRIP'T'ION---- 10100 107640 04/17/14 WAXIESAN WARIE SANITARY SUPP 0015333 41200 SUPPLIES -DBC 10100 107640 04/17/14 WAXIESAN WAXIE SANITARY SUPP 0015340 41200 SUPPLIES -HERITAGE TOTAL CHECK .0.00 1,170.00 0.00 3,120.00 0.00 10100 107641 04/17/14 WESTCOAS WEST COAST ARBORIST 001555$ 45509 WATERING SVCS -MAR 1 10100 107641 04/17/14 WESTCOAS WEST COAST ARBORIST 0015558 45509 TREE MAINT-MAR 14 TOTAL CHECK 379.00 0.00 7,895.68 0.00 1,178.77 10100 107642 04/17/14 WOODRUFF WOODRUFF SPRADLING 0014020 44020 LEGAL SVCS-P/WORKS 10100 107642 04/17/14 WOODRUFF WOODRUFF SPRADLING 0014020 44020 LEGAL SVCS -COMM DEV 10100 107642 04/17/14 WOODRUFF WOODRUFF 9PRADLTNO 0014020 44020 LEGAL SVCS-CMGR 10100 107642 04/17/14 WOODRUFF WOODRUFF SPRADLING 0014020 44020 LEGAL SVCS -COUNCIL TOTAL CHECK 10100 107643 04/17/14 WRIGHTP PAUL WRIGHT 0014090 44000 A/V SVCS-CNCL MTG 10100 107644 04/17/14 YEEDAPHN DAPHNE YEE 001 34780 RECREATION REFUND 10100 107645 04/17/14 ZEENIINC ZEENI INC 0015350 41200 SUPPLIES -RECREATION 10100 107646 04/24/14 AFLAC AFLAC 001 21118 APR 14-SUPP INS PRE 10100 10764.7 04/24/14 ALBERTSO ALBERTSONS LLC 0015350 41200 SUPPLIES-REC 10100 107647 04/24/14 ALBERTSO AL13ERTSONS LLC 0015350 42353 SUPPLIES -CITY B/DAY TOTAL CHECK 10100 107648 04/24/14 DRIVERAL ALLIANT INSURANCE S 0015350 45300 INS -EASTER EGG HUNT 10100 107649 04/24/14 DRIVERAL ALLIANT INSURANCE S 001 23004 SPL EVENT INS -,IAN -M 10100 107650 04/24/14 BENESYST BENESYST 001 21105 4/25/14-P/R DEDUCTI 10100 107651 04/24/14 BONTERRA BONTERRA PSOMAS 001 23010 ADMIN FEES -FPL 02-6 10100 107651 04/24/14 BONTERRA BONTERRA PSOMAS 001 23010 PROF -SVCS -FPL 02-09 10100 107651 04/24/14 BONTERRA BONTERRA PSOMAS 001 23010 PROF.SVCS-FPL 02-65 10100 107651 04/24/14 BONTERRA BONTERRA PSOMAS 001 34430 ADMIN FEES -FPL 02-0 10100 107651 04/24/14 BONTERRA BONTERRA PSOMAS 001 34430 ADMIN FEES -FPL 02-6 10100 107651 04/24/14 BONTERRA BONTERRA PSOMAS 001 23010 ADMIN FEES -FPL 02-0 TOTAL CHECK 10100 107652 04/24/14 BST730 BOY SCOUT TROOP 730 0015350 42353 FOOD REIME-B/DAY CE 10100 107653 04/24/14 RST777 BOY SCOUT TROOP 777 0015350 42353 FOOD REIME-B/DAY CE 10100 107654 04/24/14 CPPU CAL POLY POMONA UNI 0014060 42340 TRNG-H/R 10100 107655 04/24/14 CASETROY TROY CASE 0014095 44000 PROF.SVCS-B/BAY CEL 7.0100 107655 04/24/14 CASETROY TROY CASE 0014095 44000 PROF.SVCS-EASTER E/ TOTAL CHECK PAGE NUMBER: 11 ACCTPA21 SALES TAX AMOUNT 0.00 7,206.08 0.00 1,165.73 0.00 434.91 0.00 1,600.64 0.00 349.50 0.00 1,168.25 0.00 1,517.75 0.00 409.50 0.00 741.00 .0.00 1,170.00 0.00 3,120.00 0.00 5,440.50 0.00 300.00 0.00 47.00 0.00 1,566.62 0.00 1,580.54 0.00 216.76 0.00 753.61 0.00 970.37 0.00 379.00 0.00 7,895.68 0.00 1,178.77 0.00 147.15 0.00 890.00 0.00 817.50 0.00 -160.20 0.00 -147.15 0.00 160.20 0.00 1,707.50 0.00 8.50 0.00 14.00 0.00 1,125.00 0.00 250.00 0.00 125.00 0.00 375.00 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20140410 00:00:00.000' and 120140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND AMOUNT 42110 CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107656 04/24/14 REINBERG CNC PRINTWERKS 0014090 10100 107657 04/24/14 CPRS13 CPRS DISTRICT XIII 0015350 10100 107658 04/24/14 CWFINC CWF INC 0015350 10100 107658 04/24/14 CWFINC CWF INC 0015350 TOTAL CHECK 44023 LEGAL SVCS-DECORAH 0.00 1,421.23 10100 107659 04/24/14 DAPEERRO DAPEER ROSENBLIT & 0014020 10100 107659 04/24/14 DAPEERRO DAPEER ROSENBLIT & 0014020 10100 107659 04/24/14 DAPEERRO DAPEER ROSENBLIT & 0014020 10100 107659 04/24/14 DAPEERRO DAPEER ROSENBLIT & 0014020 10100 107659 04/24/14 DAPEERRO DAPEER ROSENBLIT & 0014020 TOTAL CHECK 125.00 44000 PROF.SVCS-PLNG COMM 0.00 10100 107660 04/24/14 DFLANOLO LORRAINE DELANO 001 30100 107660 04/24/14 DELANOLO LORRAINF DELANO 001 10100 107660 04/24/14 DELANOLO LORRAINE DELANO 001 TOTAL CHECK 0.00 312.50 45520 GRAFFITI SVCS --MAR 1 10100 107661 04/24/14 DENNISCA CAROL A DENNIS 0014030 10100 107661 04/24/14 DENNISCA CAROL A DENNIS 0015210 10100 107661 04/24/14 DENNISCA CAROL A DENNIS 0015210 TOTAL CHECK ANIMAL CONTROL -MAY 0.00 9,972.25 42340 10100 107662 04/24/14 DBMOBIL DIAMOND BAR MOBIL 0015310 10].00 107664 04/24/14 DISCROOT DISCOUNT ROOTER CO 0015333 10100 107666 04/24/14 ELPOLLOL EL POLLO LOCO 0015350 10100 107667 04/24/14 GOVERNME GOVERNMENTJOBS.COM 0014060 10100 107668 04/24/14 GRAFFITI GRAFFITI CONTROL SY 0015230 10100 107669 04/24/14 GRIJALVA LAUREN GRIJALVA 001 10100 107670 04/24/14 GUTIMARC MARCO GUTIERREZ 0014095 10100 107671 04/24/14 HARTONOK KAREN HARTONO 001 10100 107672 04/24/14 14OUSTONC CHARLENE HOUSTON 001 10100 107673 04/24/14 IVHS HUMANE SOCIETY OF P 0014431 10100 107674 04/24/14 AZIZISAA ISAAC AZIZ 0014070 10100 107675 04/24/14 LEWISENG LEWIS ENGRAVING INC 0014090 10100 107676 04/24/14 LIMKEN KEN LIM 001 10100 107678 04/24/14 LASHFRIF LOS ANGELES COUNTY 0014411 PAGE NUMBER: 12 ACCTFA21 ACCNT ----DESCRIPTION----- SALES TAX AMOUNT 42110 PRINT SVCS -BUS CARD 0.00 70 -SS 42325 PEC MTG-COMM SVCS 0.00 350.00 42353 EQ RENTAL -CITY B/DA 0.00 13,930.56 42353 EQ RENTAL -CITY B/DA 0.00 280.80 0.00 14,211.36 44023 LEGAL SVCS -FEB 14 0.00 34.85 44023 LEGAL SVCS-MCCABE 0.00 45.10 44023 LEGAL SVCS -SHELL 0.00 727.16 44023 LEGAL SVCS-DECORAH 0.00 1,421.23 44023 LEGAL SVCS -FEB 14 0.00 4,677.87 0.00 6,906.21 23002 FACILITY RENTAL -DBC 0.00 550.00 36615 FACILITY CHRGS-DBC 0.00 -25.50 36618 FACILITY CHRGS-DSC 0.00 -7.95 0.00 516.55 44000 PROF.SVCS-CNCL MTG 0.00 75.00 44000 PROF.SVCS-PLNG COMM 0.00 125.00 44000 PROF.SVCS-PLNG COMM 0.00 100.00 0.00 300.00 42200 VEH MAINT-COMM SVCS 0.00 945.40 42210 MAINT-DBC 0.00 250.00 45300 SR VOLUNTEER LUNCH 0.00 239.76 42115 SUBSCRIPTION RENEW 0.00 312.50 45520 GRAFFITI SVCS --MAR 1 0.00 4,940.00 23002 FACILITY REFUND -HER 0.00 200.00 44000 PROF.SVCS-ST OF CIT 0.00 150.00 23002 FACILITY REFUND-R/R 0.00 50.00 23012 DEP REFUND -PR 13-12 0.00 4,473.33 45403 ANIMAL CONTROL -MAY 0.00 9,972.25 42340 REIMB-COMP TRNG 0.00 298.92 42113 PLAQUE -COUNCIL 0.00 73.03 23002 FACILITY REFUND -SIC 0.00 50.00 45401 STAR DEPUTY -FEB 14 0.00 B,4B1.57 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 PAGE NUMBER: 13 ACCTPA21 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 107678 04/24/14 LASHERIF LOS ANGELES COUNTY 0014411 45401 STAR DEPUTY -MAR 14 0.00 8,481.57 10100 107678 04/24/14 LASHERIF LOS ANGELES COUNTY 0014411 45401 CONTRACT SVCS -FEB 1 0.00 41.6,858.59 10100 107678 04/24/14 LASHERIF LOS ANGELES COUNTY 0014411 45402 HELICOPTER SVCS -JAN 0.00 333.07 10100 107678 04/24/14 LASHERIF LOS ANGELES COUNTY 0014411 45,102 ST SWEEPER -FEB 14 0.00 374.48 10100 107678 04/24/14 LASHERIF LOS ANGELES COUNTY 0014411 45402 CALVARY CHAPEL -FEB 0.00 7,685.35 TOTAL, CHECK 0.00 442,214.63 10100 107679 04/24/14 LOWES LOWE'S BUSINESS ACC 0015340 41200 SUPPLIES -PARKS 0.00 152.12 10100 107679 04/24/14 LOWES LOWE'S BUSINESS ACC 0015350 42353 SUPPLIES-C/BIRTHDAY 0.00 186.76 10100 107679 04/24/14 LOWES LOWE'S BUSINESS ACC 0015333 41200 SUPPLIES --DHC 0.00 318.92 10100 107679 04/24/14 LOWES LOWE'S BUSINESS ACC 0014093 41200 SUPPLIES-C/HALL 0.00 37.57 TOTAL CHECK 0.00 697.37 10100 107680 04/24/14 ROAMARSH MARSHA ROA 0014095 41400 REIMS-LCCA/B/CELEB 0.00 982.57 10100 107681 04/24/14 MARTIRMA TRMA MARTINEZ 001 23004 FACILITY REFUND --HRT 0.00 131.31 10100 107682 04/24/14 MATTIERI RICK RAYMOND MATTIE 0014095 44000 PROF.SVCS-ST OF CIT 0.00 200.00 10100 107682 04/24/14 MATTIERT RICK RAYMOND MATTTE 0014095 44000 PROF.SVCS--C/BIRTHDA 0.00 250.00 TOTAL CHECK 0.00 450.00 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0014090 41200 SUPPLIES -GENERAL 0.00 154.32 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0015340 41200 SUPPLIES --COMM SVCS 0.00 335.70 10100 107684 04/24/14 OFFTCEMA OFFICEMAX INC 0015333 41200 SUPPLIES --DBC 0.00 36.01 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0014050 41200 SUPPLIES -FINANCE 0.00 37.91 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0014090 41200 SUPPLIES -GENERAL, 0.00 81.97 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0015310 41200 SUPPLIES -COMM SVCS 0.00 84.70 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0015333 41200 MEMO CREDIT -DBC 0.00 -37.90 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0014050 41200 SUPPLIES -FINANCE 0.00 3.75 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0014030 41200 SUPPLIES-CMGR 0.00 12.06 10100 107684 04/24/14 OFFTCEMA OFFTCEMAX INC 0015333 41200 SUPPLIES -DBC 0.00 16.75 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0015350 41200 SUPPLIES -COMM SVCS 0.00 23.84 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0015350 41200 SUPPLIES -COMM SVCS 0.00 74.61 10100 107684 04/24/14 OFFICEMA OFFICEMAX INC 0015333 41200 SUPPLIES -DBC 0.00 135.39 TOTAL CHECK 0.00 959.11 10100 107685 04/24/14 PAKHEE HEE PAK 001 23002 FACILITY REFUND -HRT 0.00 50.00 10100 107686 04/24/14 PERSRETI PERS RETIREMENT 001 21109 RETIRE CONTRIB-EE 0.00 156.66 10100 107686 04/24/14 PERSRETI PERS RETIREMENT 001 21109 SURVIVOR BENEFIT 0.00 B_00 10100 107686 04/24/14 PERSRETI PERS RETIREMENT 001 21109 RETIRE CONTRIB--PEPR 0.00 93.26 TOTAL CHECK 0.00 257.92 10100 107687 04/24/14 PERSRETI PERS RETIREMENT FUN 001 21109 RETIRE CCNTRIB-PEPR 0.00 770.68 10100 107687 04/24/14 PERSRETI PERS RETIREMENT FUN 001 21109 RETIRE CONTRIB-EE 0.00 12,965.76 10100 107687 04/24/14 PERSRETI PERS RETIREMENT FUN 001 21109 SURVIVOR BENEFIT 0.00 48.36 TOTAL CHECK 0.00 13,784.80 10100 107690 04/24/14 QUINNREN QUINN RENTAL SERVIC 0015333 42210 MATNT-DBC 0.00 92.18 10100 107690 04/24/14 QUINNREN QUINN RENTAL SERVIC 0015350 42353 EQ RENTAL -CITY 13/DA 0.00 99.27 10100 107690 04/24/14 QUINNREN QUINN RENTAL SERVIC 0015333 42210 MAINT-DBC 0.00 129.06 10100 107690 04/24/14 QUINNREN QUINN RENTAL SERVIC 0014093 42210 MAINT--CITY HALL 0.00 136.05 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck date between `20140410 00:00:00.000' and '20140430 00:00:00.000` ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME TOTAL CHECK FUND/DIVISION ACCNT -----DESCRIPTION------ 10100 107691 04/24/14 QUINMARI MARITZA QUINTANILLA 001 10100 107692 04/24/14 REGIONAL REGIONAL CHAMBER OF 0014096 10100 107692 04/24/14 REGIONAL REGIONAL CHAMBER OF 0014096 10100 107692 04/24/14 REGIONAL REGIONAL CHAMBER OF 0014096 10100 107692 04/24/14 REGIONAL REGIONAL CHAMBER OF 0014096 10100 107692 04/24/14 REGIONAL REGIONAL CHAMBER OF 0014096 TOTAL CHECK 10100 107694 04/24/14 SOCALSAN SO CAL SANITATION 0014090 10100 107694 04/24/14 SOCALSAN SO CAL SANITATION 0015350 TOTAL CHECK 10100 107696 04/24/14 STANDARD STANDARD INSURANCE 001 10100 107696 04/24/14 STANDARD STANDARD INSURANCE 001 10100 107696 04/24/14 STANDARD STANDARD INSURANCE 001 TOTAL CHECK 10100 107697 04/24/14 SCGAS THE GAS COMPANY 0015340 10100 107697 04/24/14 SCGAS THE GAS COMPANY 0015333 10100 107697 04/24/14 SCGAS THE GAS COMPANY 0014093 TOTAL CHECK 10100 107698 04/24/14 ADELPHIA TIME WARNER CABLE 0014010 10100 107699 04/24/14 TNTPRINT TNT PRINTING 0015350 10100 107700 04/24/14 CRIBBINS TCMMYE CRIB13INS 0014090 10100 107701 04/24/14 VALLEYCR VALLEY CREST LANDSC 0015340 10100 107701 04/24/14 VALLEYCR VALLEY CREST LANDSC 0015340 10100 107701 04/24/14 VALLEYCR VALLEY CREST LANDSC 0015333 10100 107701 04/24/14 VALLEYCR VALLEY CREST LANDSC 0015340 TOTAL CHECK 10100 107702 04/24/14 VANTAGEP VANTAGEPOINT TRNSFR 001 10100 107702 04/24/14 VANTAGEP VANTAGEPOINT TRNSFR 001 TOTAL CHECK 10100 107703 04/24/14 VERDAUBR AUBREY VERDUZCO 001 10100 107704 04/24/14 VIDIFLDL VIDIFLO LLC 0014095 10100 107705 04/24/14 WALNU'I'HI WALNUT HILLS FIRE P 0015340 10100 107705 04/24/14 WALNUTHI WALNUT HILLS FIRE P 0014090 10100 107705 04/24/14 WALNUTHI WALNUT HILLS FIRE P 0014093 10100 107705 04/24/14 WALNUTHI WALNUT HILLS FIRE P 0014093 10100 107705 04/24/14 WALNUTHI WALNUT HILLS FIRE P 0015333 TOTAL CHECK 34780 RECREATION REFUND 45000 SVCS CONTRACT -DEC 1 45000 SVCS CONTRACT -JAN 1 45000 SVCS CONTRACT -FEB 1 45000 SVCS CONTRACT -MAR 1 45000 SVCS CONTRACT -APR 1 42325 EQ RENTAL -SR 57/60 42353 EQ RENTAL -CITY B/DA 21106 MAY 14-SUPP LIFE TN 21106 MAY 14 -LIFE INS PRE 21112 MAY 14-STD/1,TD 42126 GAS SVCS -HERITAGE 42126 GAS SVCS --DBC 42126 GAS SVCS -CITY HALL 42130 MODEM SVCS --COUNCIL 42110 PRINT SVCS-REC 42325 REIMB-CCCA DINNER 45300 LANDSCAPE MAINT-DG 45300 LANDSCAPE MAINT-MES 45300 LANDSCAPE MAINT-DBC 45300 LANDSCAPE MAINT-PAR 21108 4/25/14 -LOAN DEDUCT 21108 4/25/14-P/R DFDUCTI 23002 FACILITY REFUND-S/C 41300 EQ INSTALL-P/INFO 42210 ANNL MAINT-PARKS 42210 ANNL MAINT-CITY VEH 42210 ANNL MAINT-C/HALL 42210 ANNL SVCS-C/HALL 42210 ANNL MAINT-DBC PAGE NUMBER: 14 ACCTPA21 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.ao 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 AMOUNT 456.56 52.00 1,000.00 1,000.00 1,000.00 1,000.00 1,000.00 5,000.00 602.25 1,142.76 1,745.01 399.00 1,050.00 2,015.67 3,464.67 205.45 1,045.99 1,154.45 2,405.89 121.30 380.84 171.30 400.00 500.00 5,645.47 24,604.11 31,149.58 2,557.71 5,582.29 8,440.00 50.00 860.21 167.94 220.00 246.00 129.00 134.44 897.38 SUNGARD PENTAMATION INC DATE; 04/30/2014 CITY OF DIAMOND EAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transaCt.ck date between '20140410 00:00:00.000' and 120140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 001 - GENERAL FUND CASH ACCT CHECK NO TSSUE DT VENDOR NAME 10100 14 -PP 08 04/10/14 PAYROLL PAYROLL TRANSFER TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 15 ACCTPA21 FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX 001 10200 P/R TRANSFER-14/PP 0.00 0.00 0.00 AMOUNT 164,203:75 1,064,506.25 1,064,506.25 SUNGARD PENTAMATION INC PAGE NUMBER: 16 DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 011 - COM ORG SUPPORT FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 107474 04/10/14 DBHSBAND DIAMOND BAR HIGH SC 0114010 42355 DBHS GRAMMY GALA 0.0.0 1,000.00 10100 107688 04/24/14 PPAINSTR PPA INSTRUMENTAL MU 0114010 42355 AD-D/RANCH HIGH SCH 0.00 150.00 TOTAL CASH ACCOUNT 0.00 1,150.00 TOTAL FUND 0.00 1,150.00 SUNGARI) PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: txansact_ck date between '20140410 00:00:00.0001 and 120140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 112 - PROP A - TRANSIT FUND SALES TAX CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107491 04/10/14 INLANDEM INLAND EMPIRE STAGE 1125350 10100 107491 04/10/14 INLANDEM INLAND EMPIRE STAGE 1125350 TOTAL CHECK 0.00 494.80 45535 MTA PASSES -APR 14 10100 107535 04/10/14 SANDRAFA RAFAELA SANDOVAL 1125553 10100 107614 04/17/14 LACMTA LOS ANGELES COUNTY 1125553 10100 107614 04/17/14 LACMTA LOS ANGELES COUNTY 1125553 TOTAL CHECK 0.00 17,586.25 10100 107618 04/17/14 METROLIN METROLINK 1125553 10100 107618 04/17/14 METROLIN METROLINK 1125553 10100 107618 04/17/14 METROLIN METROLINK 1125553 10100 107618 04/17/14 METROLIN METROLINK 1125553 TOTAL CHECK 0.00 29,259.08 10100 107626 04/17/14 RISC REGIONAL TAP SERVIC 1125553 10100 107626 04/17/14 RTSC REGIONAT, TAP SERVIC 1125553 10100 107626 04/17/14 RTSC REGIONAL TAP SFRVIC 1125553 10100 107626 04/17/14 RTSC REGIONAL TAP SERVIC 1125553 10100 107626 04/17/14 RTSC REGIONAL TAP SERVIC 1125553 10100 107626 04./17/14 RTSC REGIONAL TAP SERVIC 1125553 TOTAL CHECK 0.00 305,955.05 10100 107677 04/24/14 LACMTA LOS ANGELES COUNTY 1125553 10100 107677 04/24/14 LACMTA LOS ANGELES COUNTY 1125553 TOTAL CHECK _ 10100 107678 04/24/14 LASHERIF LOS ANGELES COUNTY 1125553 10100 107683 04/24/14 METROLIN METROLINK 1125553 10100 107683 04/24/14 METROLIN METROLINK 1125553 TOTAL CHECK 10100 107693 04/24/14 SILVERAD SILVERADO STAGES IN 1125350 10100 14 -PP OB 04/10/14 PAYROLL PAYROLL TRANSFER 112 TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 17 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 45310 TRANS -EXCURSION 0.00 723.75 45310 TRANS -EXCURSION 0.00 1,070.00 0.00 1,793.75 45535 REIMB-METROLINK TCK 0.00 18.20 45533 CITY SUBSIDY -APR 14 0.00 494.80 45535 MTA PASSES -APR 14 0.00 1,819.20 0.00 2,314.00 45535 METROLINK PASSES -FE 0.00 70,170.00 45535 METROLINK PASSES -MA 0.00 70,345.00 45533 CITY SUBSIDY -FEB 0.00 17,542.50 45533 CITY SUBSIDY --MAR 0.00 17,586.25 0.00 175,643.75 45533 CITY SUBSIDY -FEB 0.00 3,219.60 45535 TAP MONTHLY PASS -MA 0.00 11,437.60 45535 TAP MONTHLY PASS --FE 0.00 12,548.40 45533 CITY SUBSIDY -MAR 0.00 2,958.40 45535 COMM -FEB 0.00 -473.04 45535 COMMISSION -MAR 0.00 -431.88 0.00 29,259.08 45535 MTA PASSES -MAR 14 0.00 60.00 45533 CITY SUBSIDY -MAR 14 0.00 15.00 0.00 75.00 45402 TRANSIT SALES -FEB 1 0.00 140.13 45535 MFTROLINK PASSES -AP 0.00 70,535.80 45533 CITY SUBSIDY -APR 14 0.00 17,633.95 0.00 88,169.75 45310 SHUTTLE SVCS-C/B/DA 0.00 2,879.84 10200 P/R TRANSFER-14/PP 0.00 5,661.55 0.00 305,955.05 0.00 305,955.05 SUNGARD PENTAMATION INC PAGE NUMBER: 18 DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.(--k-date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 113 - PROP C - TRANSIT TAX FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 10100 107665 04/24/14 DIVERSIF DIVERSIFIED TRANSPO 1135553 45529 DIAMOND RIDE -MAR 14 0.00 51,473.00 10100 14 -PP 08 04/10/14 PAYROLL PAYROLL TRANSFER 113 10200 P/R TRANSFER-14/PP 0.00 6,815.93 TOTAL CASH ACCOUNT 0.00 58,288.93 TOTAL FUND 0.00 58,288.93 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 W FUND - 115 - INTEGRATED WASTE MGT FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107546 04/10/14 SUSTAINA SUSTAINABLE ENVIRON 1155515 10100 107566 04/10/14 WELTDYNE WELLDYNERX 1155515 10100 107566 04/10/14 WELLDYNE WELLDYNERX 1155515 TOTAL CHECK 10100 107617 04/17/14 MFRCURYD MERCURY DISPOSAL SY 1155515 10100 107617 04/17/14 MFRCURYD MERCURY DISPOSAL SY 1155515 TOTAL CHECK 10100 107689 04/24/14 PROFORMA PROFORMA ELEMENT 7 1155515 10100 107689 04/24/14 PROFORMA PROFORMA ELEMENT 7 1155515 TOTAL CHECK 10100 14 -PP 08 04/10/14 PAYROLL PAYROLL TRANSFER 115 TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 19 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 44000 PROF.SVCS-ENVIRONMN 0.00 1,045.00 44000 SHARP SVCS -FEE 0.00 16.16 44000 SHARP SVCS -MAR 0.00 16.16 0.00 32.32 44000 RECYCLING FEES 0.00 37.04 44000 RECYCLING FEES 0.00 1,206.53 0.00 1,243.57 43400 PROMO ITEMS -RECYCLE 0.00 2,505.52 41400 PROMO ITEMS -RECYCLE 0.00 3,461.81 0.00 5,967.33 10200 P/R TRANSFER--14/PP 0.00 12,714.91 0.00 21,003.13 0.00 21,003.13 SUNGARD PENTAMATION INC PAGE NUMBER: 20 DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK RFGISTER -- BY FUND SELECTION CRITERIA: transact.ck_date between '201.40410 00:00:00.000' and 120140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 118 - AE2766 - AIR QLTY MGT FD CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT----DESCRIPTIOU---- SALES TAX AMOUNT 10100 107463 04/10/14 CDW-G CDW GOVERNMENT 1185098 42205 COMP MAINT-I_T. 0.00 2,457.00 TOTAL CASH ACCOUNT 0.00 2,457.00 TOTAL FUND 0.00 2,457.00 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 125 - CDM BEV BLOCK GRANT FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107525 04/10/14 YMCAPOMO POMONA VALLEY YMCA 1255215 10100 107663 04/24/14 DIANACHO DIANA CHO & ASSOCIA 1255215 10100 107663 04/24/14 DIANACHO DIANA CHO & ASSOCIA 1255215 TOTAL CHECK 10100 107706 04/24/14 YMCAPOMO YMCA OF POMONA VALL 1255215 TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 21 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX AMOUNT 42355 CDBG PROG-CHILD CAR 0.00 1,714.00 44000 PROF.SVCS--YMCA SVCS 0.00 615.00 44000 PROF.SVCS-SR PROG 0.00 410.00 0.00 1,025.00 42355 CDBG-YMCA CHILD CAR 0.00 1,165.50 0.00 3,904.50 0.00 3,904.50 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 138 - LLAD 38 FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107514 04/10/14 ORKININC ORKIN PEST CONTROL 1385538 10100 107542 04/10/14 SCE SOUTHERN CALIFORNIA 1365538 10100 107542 04/10/14 SCE SOUTHERN CALIFORNIA 1385538 TOTAL CHECK 10100 107601 04/17/14 EXCELLAN EXCEL LANDSCAPE INC 1385538 10100 107633 04/17/14 SCE SOUTHERN CALIFORNIA 13B5538 10100 107639 04/17/14 WVWATER WALNUT VALLEY WATER 1385538 10100 107639 04/17/14 WVWATER WALNUT VALLEY WATER 138553B TOTAL CHECK 10100 107695 04/24/14 SCE SOUTHERN CALIFORNIA 1385538 10100 107695 04/24/14 SCE SOUTHERN CALIFORNIA 1385538 10100 107695 04/24/14 SCE SOUTHERN CALIFORNIA 1365538 TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 22 ACCTPA21 ACCNT ----DESCRIPTION----- SALES TAX AMOUNT 45500 PEST CONTROL -DIST 3 0.00 63.37 42126 ELECT SVCS -DIST 38 0.00 566.74 42126 ELECT SVCS-T/CONTRO 0.00. 51.96 0.00 618,70 42210 ADDL REPAIRS -DIST 3 0.00 151.95 42126 ELECT SVCS -DIST 38 0.00 25.92 42126 WATER SVCS -DIST 38 0.00 6,108.30 42126 WATER SVCS -DIST 38 0.00 534.83 0.00 6,643.13 42126 ELECT SVCS -DIST 38 0.00 26.05 42126 ELECT SVCS -DIST 38 0.00 27.72 42126 ELECT SVCS -DIST 38 0.00 77.34 0.00 131.11 0.00 7,634.18 0.00 7,634.18 SUNGARD PENTAMATION INC PAGE NUMBER: 23 DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between '20140410 00:00:00.000' and 120140430 00:00:00.000` ACCOUNTING PERIOD: 10/14 FUND - 139 - LLAD 39 FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ------DESCRIPTION---- SALES TAX AMOUNT 10100 107542 04/10/14 SCE SOUTHERN CALIFORNIA 1395539 42126 ELECT SVCS-DIST 39 0.00 478.39 10100 107601 04/17/14 EXCELLAN EXCEL LANDSCAPE INC 1395539 42210 ADDL MAINT-DIST 39 0.00 42.50 10100 107639 04/17/14 WVWATER WALNUT VALLEY WATER 1395539 42126 WATER SVCS-DIST 39 0.00 4,040.15 TOTAL CASH ACCOUNT 0.00 4,561.04 TOTAL FUND 0.00 4,561.04 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 141 - LLAD 41 FUND SALES TAX CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107542 04/10/14 SCE SOUTHERN CALIFORNIA 1415541 10100 107601 04/17/14 EXCELLAN EXCEL LANDSCAPE INC 1415541 10100 107633 04/17/14 SCE SOUTHERN CALIFORNIA 1415541 10100 107633 04/17/14 SCE SOUTHERN CALIFORNIA 1415541 TOTAL CHECK 1,931.09 10100 107639 04/17/14 WVWATER WALNUT VALLEY WATER 1415541 TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 24 ACCTPA21 ACCNT -----DESCRIPTION---- SALES TAX AMOUNT 42126 ELECT SVCS -DIST 41 0.00 276.50 42210 ADDL MAINT-DIST 41 0.00 315.92 42126 ELECT SVCS -DIST 41 0.00 27.56 42126 ELECT SVCS -DIST 41 0.00 27.45 0.00 55.03 42126 WATER SVCS -DIST 41 0.00 1,931.09 0.00 2,578.54 0.00 2,578.54 SUNGARD PENTAMATION INC DATE: 04/30/2014 CITY OF DIAMOND BAR TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck date between '20140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 250 - CAPITAL TMP PROJECTS FD RETENTIONS PAYABLE CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION 10100 107497 04/10/14 HOFFMAN HOFFMAN MANAGEMENT 250 10100 107596 04/17/14 DMSCONSU DMS CONSULTANTS CIV 2505510 10100 107663 04/24/14 DIANACHO DIANA CHO & ASSOCIA 2505310 10100 107663 04/24/14 DIANACHO DIANA CHO & ASSOCIA 2505510 TOTAL CHECK TOTAL CASH ACCOUNT TOTAL FUND PAGE NUMBER: 25 ACCTPA21 ACCNT ----DESCRIPTION---- SALES TAX 20300 RETENTIONS PAYABLE 0.00 46420 CONSULTANT SVCS--G/A 0.00 46415 PROF.SVCE-CDEG DOG 0.00 46420 PROF_SVCS-CDBG SIDE 0.00 0.00 0.00 0.00 AMOUNT 7,996.62 16,800.00 697.00 779.00 1,476.00 26,262.62 26,262.62 SUNGARD PENTAMATION INC PACE NUMBER: 26 DATE: 04/30/2014 CITY OF DIAMOND BAR ACCTPA21 TIME: 09:06:16 CHECK REGISTER - BY FUND SELECTION CRITERIA: transact.ck_date between 120140410 00:00:00.000' and '20140430 00:00:00.000' ACCOUNTING PERIOD: 10/14 FUND - 530 - COMPUTER EQ REPL FUND CASH ACCT CHECK NO ISSUE DT VENDOR NAME FUND/DIVISION ACCNT ----DESCRIPTION---- SALES TAX AMOUNT. 10100 107463 04/10/14 CDW--G CDW GOVERNMENT 5304070 46230 COMP EQ -CITY HALL 0.00 1,161.40 10100 107463 04/10/14 CDW-G CDW GOVERNMENT 5304070 46230 COMP EQ -CITY HALL 0.00 3,053.78 TOTAL CHECK 0,00 4,215.18 TOTAL CASH ACCOUNT 0.00 4,215.18 TOTAL FUND- 0.00 4,215.18 TOTAL REPORT 0.00 1,502,516.42 TITLE: Treasurer's Statement -- March 20 RECOMMENDATION: Approve the March 2014 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # Meeting Date; 6.5 May 6, 2014 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: Dianna Honeywell, Finance Di ctor Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF MARCH 31, 2014 BEGINNING CASH BALANCE $24,129,525.83 CASH RECEIVED Cash Receipts $3,337,128.21 Total Cash Received $3,337,128.21 $27,466,654.04 EXPENDITURES Checks Written ($1,517,678.82) Payroll Transfers (193,384.88) Wire Transfers 0.00 Returned Checks (390.15) Charge Card Fees & Other Adjustments (2,768.85) - Total Expenditures _ ($1,714,222.70) CASH BALANCE AS OF: March 31, 2014 $25,752,431.34 TOTAL CASH BREAKDOWN Active Funds General Account ($403,125.42) Payroll Account $50,097.28 Change Fund $1,000.00 Petty Cash Account $500.00 Cash With Fiscal Agent $0.91 Unamortized Discount on Investments $10,736.89 Total Active Funds ($340,790.34) Investment Funds: Local Agency Investment Fund $8,828,900.56 Corporate Floating Rate Notes $0.00 Federal Agency Callable $9,489,654.05 Bank Negotiable CDs $6,694,609.06 Wells Fargo Advantage Money Market Fund $1,080,058.01 Total Investment Funds $26,093,221.68 CASH BALANCE AS OF: March 31, 2014 $25,752,431.34 Average Yield to Maturity 0.759% FY2013-14 Year -To -Dake Interest Earnings $145,343.12 FY2013-14 Budgeted Annual Interest Earnings $180,950.00 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of March 31, 2014 INVESTMENTS BOOK VALUE PERCENT OF PORTFOLIO TERM DAYS TO MATURITY YIELD TO MATURITY Local Agency Investment Fund $8,828,900.56 33.84% 1 1 0.264 Federal Agency Issues - Callable $9,489,654.05 36.37% 1,616 647 0.912 Negotiable CD's - Banks $6,694,609.06 25.66% 1,563 1,162 1.318 Wells Fargo Sweep Account $1,080,058.01 4.14% 1 1 0.010 Corporate Floating Rate Notes $0.00 0.00% 0 0 0.000 Total Investments and Averages $26,093,221.68 100.00% 989 534 0.759 TOTALS $26,093,221.68 140.00% NIA NIA NIA TOTAL INTEREST EARNED ya�,�o I certify that this report accurately reflects all City pooled investments J es DeStefao and is in conformity with the investment policy of the City of Diamond Bar City Treasurer I approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. 4128/2014 MONTH ENDING FISCAL YEAR-TO-DATE March 31, 2014 2013-14 $17,220.52 $145,343.12 Date Par Investments Value Local Agency Investment Funds 8,828,900.56 Federal Agency Callable 9,500,000.00 Negotiable CD 6,695,000.00 Wells Fargo Sweep Account 1,080,058.01 1,563 26,103,958.57 Investments 1 Total Earnings March 31 Month Ending Current Year 17,220.52 Average Daily Balance 26,222,201.09 Effective Rate of Return 0.77% Dianna Honeywell, Finance Director City of Diamond Bar City of Diamond Bar 21810 Copley Drive Diamond Bar, CA Portfolio Management (909)839-7053 Portfolio Summary March 31, 2014 Market Book % of Days to YTM1C Value Value Portfolio Term Maturity 8,831,439.93 9,382,570.50 6,707,671.30 1,080,058.01 26,001,739.74 Fiscal Year To Date 145,343.12 23, 688,404.67 0.82% 8,828,900.56 33.84 1 9,489,654.05 36.37 1,616 6,694,609,06 25.66 1,563 1, 080, 058.01 4.14 1 26,093,221.68 100.00% 989 1 0,264 647 0.912 1,162 1.318 1 0.010 534 0.759 Reporting period 0310112014-0313112014 Portfolio POOL AP Run Date: 04116/2014 - 10:49 PM (PRF—PMI) 7.3.0 Report Ver. 7.3.3b City of Diamond Bar Portfolio Management Portfolio Details - Investments March 31, 2014 Average Purchase CUSIP Investment # Issuer Balance Date Par Value Market Value Local Agency Investment Funds LAIF 10028 Local Agency Investment Fund Subtotal and Average 9,078,900.56 Federal Agency Callable 3133EA5V6 10041 3133EC7A6 10043 3133EC7134 10044 3133ECJL9 10049 3133ECMZ4 10051 3133ECNY6 10056 3133ECP40 10060 313382HD8 10047 313382F65 10048 313382Y98 10057 3133834Y4 10059 3130AOL.A6 10071 3134G3S50 10040 3134G47G7 10064 3134G4SQ2 10070 3135GONF6 10031 3036GO4MO 10042 3135GOTP8 10079 Negotiable CD 02005QVNC 02587DMV7 06740KFH5 05573JVR2 05568PV95 17284CKN3 20451PBV7 254671G53 33764JEH4 32082BCY3 Run Date: 0411612014 - 10:49 Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal National Mtg Assn Federal National Mtg Assn Federal National Mtg Assn Subtotal and Average 9,803,998.90 10126/2012 12112/2012 12/13/2012 04/02/2013 05/01/2013 0510812013 05/09/2013 03/27/2013 03/27/2013 05/1612013 0512912013 01/28/2014 1 012 612 01 2 06126/2013 01/17/2014 08/21/2012 11/21/2012 03/19)2014 8,828,900.56 8,828,900.56 500, 000.00 1, 000, 000.00 500,000.00 500,000.00 500,000.00 500,000.00 500,000.00 500,000.00 500,000.00 500,000.00 500,000.00 500,000.00 500, 000.00 500, 000.00 500, 000.00 500,000.00 500,000.00 500,000.00 8,831,439.93 8,831,439.93 498,746.00 981, 049.00 490,823.50 498,930.00 493,184.50 467,001.00 490,188.50 495,147.00 495,162.50 488, 351.50 491,362.50 499,536.50 498,737.50 492,598.00 499,637.50 496,063.50 499,030.00 487,001.50 9,500,000.00 9,382,570.50 Page 1 Stated Days to YTMIC Maturity Book Value Rate Term Maturity Hate 8,828,900.56 0.264 8,828,900.56 1 1 0.264 1 1 0.264 499,839.53 0.620 1,459 937 0.633 10/24/2016 999,260.56 0.820 1,826 1,351 0.840 12/12/2017 499,815.00 0.840 1,826 1,352 0.850 12/13/2017 500,000.00 0.600 1,263 899 0.600 09/16/2016 500,000.00 0.690 1,461 30 0.690 05/01/2017 499,794.86 0.950 1,826 37 0.960 05/08/2018 499,417.71 0.640 1,461 38 0.678 05/09/2017 500,000.00 0.700 1,371 1,001 0.700 12127/2016 500,000.00 0.750 1,826 87 0.600 03127/2016 500,000.00 1.000 1,826 1,506 1,000 05/16/2018 500,000.00 1.040 1,826 1,519 1.040 05/29/2018 500,000.00 1.200 1,277 27 1.200 07/28/2017 499,839.11 0.625 1,467 945 0.638 11/01/2016 500,000.00 1.400 1,826 66 1.400 06/26/2018 500,000.00 1.250 1,277 107 1.250 07/17/2017 499,593.33 1.000 1,826 20 1.061 08/21/2017 500,000.00 0.750 1,461 965 0.750 11/21/2016 492,093.95 1,250 1,778 29 1,604 01/30/2019 9,489,654.05 249,000.00 1,616 647 0.912 10005 Ally Bank UT 10/05/2011 248,000.00 249,220.66 248,000.00 1.300 1,097 188 1,119 10/06/2014 10052 American Express Centurion Bk 05/02/2013 248,000.00 244,672.83 248,000.00 1.100 1,826 1,492 1.101 05/02/2018 10018 Barclays Bank 12121/2011 248,000.00 253,237.26 248,000.00 2.000 1,827 995 2.002 12/2112016 10072 BMO HARRIS 01/30/2014 246,000.00 246,858.21 248,000.00 1,250 1,826 1,765 1.251 01/30/2019 10024 BMW Bank 04/13/2012 246,000.00 251,935.26 248,000.00 1.750 1,826 1,108 1.751 04/13/2017 10067 CIT Bank 08/14/2013 248,000.00 248,748.46 248,000.00 1.900 1,826 1,596 1.901 08/14/2018 10066 Compass Bank 08/07/2013 248,000.00 248,733.83 248,000,00 1.750 1,826 1,589 1.751 08/07/2018 10075 Discover Bank 02/2012014 248,000.00 246,715.36 248,000.00 1.850 1,826 1,786 1.851 02/20/2019 10012 First Bank Puerta Rico 061OB12012 249,000.00 251,710.37 249,000.00 1.250 1,461 799 1.251 06/08/2016 10078 First Merchants Bank 03/21/2014 248,000.00 246,815.30 246,000.00 1.000 1,280 1,269 1.002 09/21/2017 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Report Ver. 7.3.3b City of Diamond Bar Portfolio Management Portfolio Details - Investments March 31, 2014 Average Purchase CUSIP Investment# Issuer Balance Date Par Value Market Value Negotiable CD 3616OWK57 36160KZK4 38147JSY9 45363UPJ8 856284D76 464209BR5 48124JAH1 49306SRT5 51210SITY6 58403BK62 686184TK8 70153RHEl 786580YA2 795450NV3 80928EJC5 84603M2B1 98146QBNO 10026 10073 10074 10077 10022 10054 10023 10053 10061 10080 10055 10078 10009 10030 10063 10029 10016 Wells Fargo Sweep Account SWEEP 10036 Run Date: 04M612014 -10:49 GE Capital Financial Inc. 05/04/2012 GE Capital Retail Bank 01/31/2014 Goldman Sachs Bank 02105/2014 Independent Bank CD 03/1412014 State Bank of India 03123/2012 Isabella Bank & Trust Company 05130/2013 JP Morgan Chase 03129/2012 Key Bank U S A, N A 05/08/2013 Lakeside Bank 0 511 7/2 01 3 Medallion Bank 0312812014 Oriental Bank & Trust 05/1612G13 Parkway Bank & Trust 03/1912014 Safra National Bank 01/3112012 Sallie Mae Bank 08/15/2012 Scotiabank De Puerto Rico 06/07/2013 Sovereign Bank 07/05/2012 World Financial Capital Bank 11/16/2011 Subtotal and Average 6,262,602.96 05/30/2018 246,000.00 Wells Fargo 0710112012 Subtotal and Average 1,076,698.67 1.175 Total and Average 26,222,201.09 248,000.00 246,000.00 248,000.00 248, 000.00 248, 000.00 248, 000.00 246,000.00 248,000.00 248,000.00 248,000.00 248,000.00 248,000.00 248,000.00 248,000.00 248,000,00 248,000.00 248,000.00 6,695,000.00 1, 080,058.01 1,080,058.01 251,080.41 246, 987.91 246,965.84 246,882.26 252,398.03 244,829.82 246,882.40 248,150.04 246,903.10 246,494.64 247, 823.18 246,417.02 249,843.86 251,250.76 247,705.38 248,328.60 250,080.47 6,707,671.30 1,060,056.01 1,080,058.01 Page 2 Stated Days to YTMIC Maturity Book Value Rate Term Maturity Date 248,000.00 1.750 1,826 1,129 1.751 05/04/2017 248,000.00 1,900 1,826 1,766 1.901 01/31/2019 248,000.00 1.900 1,826 1,771 1.901 02/05/2019 248,000.00 0.900 1,280 1,262 0.902 09/14/2017 248, 000.00 1.650 1,826 1,087 1.651 03/23/2017 248,000.00 0.750 1,826 1,520 0.763 05/30/2018 246,000.00 1.250 1,626 1,093 1.175 03/29/2017 248,000.00 0.450 915 587 0.376 11/09/2015 248,000.00 0.750 1,461 1,142 0.750 05/17/2017 248,000.00 1.250 1,461 1,457 1.254 03/28/2018 248,000.00 0.650 1,096 776 0.651 05/16/2016 248,000.00 1.650 1,826 1,813 1.651 03/19/2019 248,000.00 1.000 1,095 304 1.001 01/30/2015 248, 000.00 1.750 1,826 1,232 1.751 08/15/2017 248,000,00 0.700 1,096 798 0.701 06/07/2016 248,000.00 0.850 732 97 0.850 07/07/2014 247,609.06 1.500 1,827 960 1.564 11/16/2016 6,694,609.06 1,563 1,162 1.318 1.080.058.01 0.010 1,080,058.01 26,103,958.57 26,001,739.74 26,093,221.68 1 1 0.010 1 1 0.010 989 534 0.759 Portfolio POOL AP PM {PRF_PM2} 7.&0 CITY COUNCIL Agenda # Meeting Date: 5/06/2014 AGENDA REPORT TO: Honorable Mayor and Members f the City Council VIA: James DeStefano, City Ma a e TITLE: APPROVAL OF $37,500 APPRO' RIATION OF RECREATION TRAILS GRANT FUNDS FOR DESIGN OF THE STEEP CANYON TRAIL CONNECTOR PROJECT. RECOMMENDATION: Approve, FINANCIAL IMPACT: The City of Diamond Bar has been awarded a Recreation Trails Grant from the Federal Government to design and construct the Steep Canyon Trail Connector in the amount of $153,915. The grant requires a 12% match of $18,470. The cost for the design portion of the project will be $42,700; $37,500 of Recreation Trails Grant funds, and $5,200 of funds already appropriated in the 2013114 FY Budget. At this time, staff is seeking an appropriation of Grant Funds for the design costs only. The costs for construction of this trail are included in the 2014115 FY Proposed Budget. BACKGROUND: The City of Diamond Bar was awarded a $153,915 grant from the Federal Recreation Trails Grant for the Steep Canyon Trail Connector project. Staff was planning to start work on this trail in the 2014115 fiscal year. However, staff was recently notified that spending on this project must start before May 26, 2014 or risk losing this grant. Currently, the Grant Funds have not been appropriated. Therefore, an appropriation is necessary in order to start spending before the May 26 deadline. DISCUSSION: The Steep Canyon Trail Connector project will result in a decomposed granite trial from the top of the stairs above Steep Canyon Road to the Canyon Loop Trail. Stairs with handrails will be constructed in a very steep section of the trail above Dare Court. Staff expects the project to be completed by December 2015. The terms of the grant require that the trail be completed by June 30, 2018. PREPARE & REVIEWED BY: 5 1 0 ose Director of Community Services CITY COUNCIL Agenda # 6 , 7 Meeting Date: May 6, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City a.ar TITLE: APPROPRIATE AN ADDITIONAL $400,000 TO THE SALE OF PROP A BUDGET, ADOPT RESOLUTION NO, 2014 -XX AUTHORIZING AND APPROVING THE SALE OF $800,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF INDUSTRY RECOMMENDATION: Appropriate and adopt. FINANCIAL IMPACT: The FY 2013-2014 Budget includes the sale of $400,000 in Prop A funds. Staff is proposing an additional $400,000 to be appropriated for a total sale of $800,000 which will increase the City's unrestricted revenues by $600,000 for FY 2013-2014. Proceeds from the sale of Prop A Funds are proposed to be used in FY 2014-2015 for Capital Improvement Projects. BACKGROUND/DISCUSSION: Proposition A, the half -cent sales tax for transit, was approved by voters in 1980. The revenues generated through this half -cent sales tax are to be used toward the development of transit related programs, which are administered by the Los Angeles County Metropolitan Transportation Authority (Metro). In administering the program, Metro has been distributing Local Return Funds directly to cities. The City must use its Local Return Funds within three (3) years from the date of receipt of the funds must be returned. The City has used Local Return Funds to fund the Dial -A -Cab program and to enable residents and senior to purchase transit passes at discounted rates. The City of Industry wishes to purchase $800,000 in Prop A funds at an exchange rate of $0.75 per each $1.00 and has agreed to use the funds for transit purposes pursuant to the attached letter dated March 6, 2014. At this exchange rate, the City of Diamond Bar would receive $600,000 in unrestricted funds. The City of Industry has approved the Agreement at their April 24 City Council Meeting. Upon approval by Diamond Bar, a check in the amount of $600,000 will be forwarded to Diamond Bar. The unrestricted funds in the amount of $600,000 received by the City of Industry will be used in Fiscal Year 2014-2015 for Capital Improvement Projects. All other funding resources have been appropriated and in order to maintain the City's infrastructure needs, these exchange funds will be used primarily on roadway improvement projects. The projects proposed to receive the unrestricted funds are: Residential/Collector Area 2 Road Maintenance Project Residential/Collector Area 3 Road Maintenance Project Grand Avenue Enhancement Project PREPARED BY: Kimberly M. Young, Senior Civil Engineer NANlVA497W6 David G. Liu, Director of Public Works Attachments: Resolution 2014 -XX Fund Exchange Agreement City of Industry Letter Request Z DATE PREPARED: April 30, 2014 Dianna Honeywell, Finance Dir for RESOLUTION 2014 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND APPROVING THE SALE OF $800,000 OF PROPOSITION A FUNDS (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF INDUSTRY WHEREAS, the City of Diamond Bar wishes to transfer $800,000 of its uncommitted Proposition A Local Return Transit Funds to the City of Industry to provide ongoing operating funding and to improve the level, quality, safety, and/or accessibility of transit services to the general public or to any group which requires special transportation assistance; and WHEREAS, the City of Industry has offered to assign $600,000 in General Funds to be deposited into the City of Diamond Bar's General Fund; and WHEREAS, the City Council of the City of Diamond Bar has determined that the transit needs of the City can be adequately met if this fund exchange is approved; NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: SECTION 1. The exchange of $800,000 of Proposition A Local Return Funds in exchange for the assignment of $600,000 in General Funds to be deposited into the Diamond Bar General Fund is authorized and approved. SECTION 2. The City Manager is authorized to execute, on behalf of the City, any required documents to effectuate this exchange of funds. SECTION 3. The City Clerk shall certify to the adoption of this Resolution and send certified copies to the City of Industry. PASSED, APPROVED AND ADOPTED this 6th day of May 2014. Carol Herrera, Mayor ATTEST: Tommye Cribbins, City Clerk I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of May, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: TOMMYE CRIBBINS, City Clerk City of Diamond Bar This Assignment Agreement ("Agreement") is made and entered into this day of , 2014, by and between the City of Diamond Bar, California, a municipal corporation, ("Diamond Bar") and the City of Industry, California, a municipal corporation ("Industry") with respect to the following facts: A. Industry will be constructing capital improvements which have been approved by the Los Angeles Metropolitan Transportation Authority ("Metro") for the use of Proposition A Local Return monies. On June 13, 2013, Metro approved the use of $5,000,000.00 in Prop A funds for the Fairway Drive Grade Separation at Walnut Drive and $3,500,000.00 for the Fullerton Road Grade Separation at Gale Avenue. Given the limited amount of Industry's Local return allocation, Industry desires to use a portion of Diamond Bar's uncommitted Prop A allocation for the above projects and any other Metro approved project. B. Diamond Bar's uncommitted Proposition A Local Return funds can be made available to Industry to assist in constructing the capital improvements discussed in Paragraph A of this Agreement. Diamond Bar is willing to pay its uncommitted Proposition A Local Return funds to Industry for the purpose identified in Paragraph A in exchange for unrestricted Industry general funds which Diamond Bar may use for any municipal purpose at a rate of $.75 in Industry general funds for each $1.00 in !diamond Bar Proposition A Local Return funds. Now, therefore, in consideration of the mutual benefits to be derived by the parties and of the premises herein contained, it is mutually agreed as follows: 1 Exchange_ Diamond Bar agrees to pay $800,000 of its Fiscal Year 2013-2014, Proposition A Local Return funds to Industry. In exchange, Industry agrees to pay $600,000 of its general funds to Diamond Bar. 2. Payment. Diamond Bar shall pay the agreed upon Proposition A Local Return_ funds to Industry in one lump -sum payment from Proposition A funds currently on hand. Industry shall pay the agreed upon general funds to Diamond Bar in one lump -sum payment. The payments of both parties shall be due and payable within 15 calendar days of the last date of execution of this Agreement by both parties. Industry shall be responsible for obtaining any necessary approvals from the Los Angeles County Metropolitan Transportation Authority ("LACMTA") for the use of the Proposition A Local Return funds. 992191.1 Assignment Agreement 3. Assurances Industry shall use the assigned Proposition A Local Return funds only for the purpose of constructing the capital improvements discussed in Paragraph A of this Agreement or any other Metro. approved project, and within the time limits specified in LACMTA's Proposition A Local Return Program Guidelines. Industry assumes all risks of obtaining the necessary approvals for expenditure of the Proposition A Local Return funds within the applicable time limits and any failure to timely obtain such approvals shall not give rise to any claim by Industry seeking reimbursement of any monies received by Diamond Bar under this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers. CITY OF DIAMOND BAR BY Carol Herrera, Mayor Dated: 12014 ATTEST: BY: Tommye Cribbins, City Clerk Approved as to form: David A, DeBerry, City Attorney 992191.1 2 CITY OF INDUSTRY BY: r Tim Spohn, Mayor Dated: APR 24 , 2014 BY: Jodi Sri ens, City Clerk Approved as to form: ichele Vadon, City Attorney T << E City of Diamond Bar 21810 Copley Dr. Dimond Bar, Calif. 91765 Attn: Kimberly young Dea-r Ms. Young OF INDUSTRY Incorporated June 16. 1957 March 6, 2014 Fax 909 861 3117 As per our conversation. of:: this date, it- is .aur under- standing that City of Diamond Bar will accept our bid of.-.75� to the dollar for approximately $800,000.00 of the Proposition A Local Return Funds, instead of the original amount of $ 1,000,000.00. In turn City of Industry shall give a check to City of Diamond Bar in the amount of $ 600,000.00: When the transfer is trade, the transfer of checks shall shall take place simultaneously. This letter has no force or effect until condsidered by the City of Industry Council.at their meeting. Also, when City of Diamond Bar -will have approved and signed the fund Trade Agreement by the proper officials. KeVin Radecki, City Manager Phyllis Tucker, City Treasurer F,O, Box 3366, City of Tndustry, Cahfornia 91744-:9366 - Administrative Offices: 15€ 25 E.. Stafford St. , (626) 333-2211 ^ Fax (626) E961-6795 CITY COUNCIL Agenda # 6 . g Meeting Date: May 6, 2014 AGENDA REPORT TO: Honorable Mayor and Memb of the City Council VIA: James DeStefano, City Man TITLE: AWARD A CONTRACT TO ADVANTEC CONSULTING ENGINEERS FOR TRAFFIC SIGNAL BATTERY BACKUP SYSTEM DESIGN AND CONSTRUCTION MANAGEMENT SERVICES AT THIRTY FOUR (34) SIGNALIZED INTERSECTIONS IN THE AMOUNT OF $47,800 PLUS A CONTINGENCY AMOUNT OF $5,000 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $52,800. RECOMMENDATION: Award. FINANCIAL IMPACT: For Fiscal Year 2013-2014, the Capital Improvement Program (CIP) Budget included an appropriation of Proposition C Funds in the amount of $370,000 for the design, construction, and construction management services of 34 additional traffic signal battery backup systems (BBS). BACKGROUND/DISCUSSION: The BBS will allow for emergency power to keep traffic signals in normal operation for 5 hours and on red flash for another 5 hours in the event of a power outage. Currently there are 19 signalized intersections equipped with these BBS units. They are: Brea Canyon Road/Diamond Crest Lane, Brea Canyon Road/Pathfinder Road, Brea Canyon Road/Diamond Bar Boulevard, Diamond Bar Boulevard/Grand Avenue, Diamond Bar Boulevard/Quail Summit Drive, Diamond Bar Boulevard/Sunset Crossing, Diamond Bar Boulevard/Temple Avenue, Diamond Bar Boulevard/Pathfinder Road, Diamond Bar Boulevard/Mountain Laurel Way, Golden Springs Drive/Diamond Bar Boulevard, Golden Springs Drive/Brea Canyon Road, Golden Springs Drive/Ballena Drive, Golden Springs Drive/Grand Avenue, Golden Springs Drive/Lavender Drive Golden Springs Drive/Sunset Crossing Road, Golden Springs Drive/Lemon Avenue Grand Avenue/Shotgun Lane, Grand Avenue/Lavender Drive, and Pathfinder Road/Brea Canyon Road -Fern Hallow Drive. The proposed 34 BBS units will be installed at the following signalized intersections: - Diamond Bar Blvd & Highland Valley Rd. - Diamond Bar Blvd & SR 57 NB On Ramp - Diamond Bar Blvd & Palomino Dr. - Diamond Bar Blvd & K -Mart Dr. - Diamond Bar Blvd & Gold Rush Dr. - Diamond Bar Blvd & Crestview Dr. - Diamond Bar Blvd & Clear Creek Cyn Dr. - Diamond Bar Blvd & Montefino Ave. - Diamond Bar Blvd & Maple Hill Rd. - Diamond Bar Blvd & Kiowa Crest Dr. - Diamond Bar Blvd & Silver Hawk Dr. - Diamond Bar Blvd & Shadow Cyn Dr. - Diamond Bar Blvd & Fountain Springs Rd - Diamond Bar Blvd & Sugar Pine Place - Diamond Bar Blvd & Cold Springs Lane Golden Springs Drive & Calbourne Dr. Golden Springs Drive & Rapidview Dr. - Golden Springs Dr. & SR 60 EB Ramps - Golden Springs Dr. & Adel Ave. - Golden Springs Dr. & Gateway Center Dr. - Golden Springs Dr. & Copley Dr. - Golden Springs Dr. & Racquet Club Dr. - Golden Springs Dr. & Golden Prados Dr. - Golden Springs Dr. & Prospectors Rd. - Golden Springs Dr. & Carpio Dr. - Golden Springs Dr. & High Knob Rd. - Golden Springs Dr. & Longview Dr. - Grand Ave. & Summitridge Dr. - Grand Ave. & Rolling Knoll Rd. - Grand Ave. & Montefino Ave. - Lemon Ave. & Lycoming St. - Brea Canyon Rd. & SR 60 WB Ramps - Pathfinder Rd. & Brahma Blvd. - Pathfinder Rd. & Evergreen Springs Dr. See attached map showing both existing and proposed BBS locations. In March 2014, a Request for Proposals was released for design and construction management services. Three (3) engineering consulting firms submitted proposals and their associated costs are as follows: 1. KOA Corporation $27,000.00 2. ADVANTEC Consulting Engineers $47,800.00 3. Kimley- Horn $48,400.00 The proposals were reviewed and evaluated by staff. Though KOA provided the lowest fee, staff selected Advantec Consulting Engineers because they best understood the scope of work, and our needs due to their depth of experience with BBS as well as industry standard requirements. The project schedule is tentatively set as follows: Award Contract /Complete Design May 2014 Bid/ Award Contract June 2014 Begin Construction July 2014 Construction Completed August 2014 2 1:2N4:7_1:7:1all -1'E Christian Malpica, Associate Engineer Date Prepared: May 1, 2014 REVIEWED BY: David G. Liu, Director of Public Works Attachment: Map Contract Agreement Advantec Consulting Engineers Proposal Map - Existing and Proposed Battery Back -Up System Locations ulli 4'§fM}a;i499$ LEGEND lues P.astexy suk-up Syrnm €rw-ukd BAWY Bask -Up SyUm 1Mta I d P"40khd B4uerp Sack 51sa n - rnugatlur, c��xsmarsr7t�xce+�'r?�rm��xr�,..,a�s.�rr u� CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of May 6, 2014 by and between the C'iiy of Diamond Bar, a municipal corporation ("City") and Advantec Consulting Engineers Inc., ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A" the Consultant's Response, dated April 7, 2014 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "A." 2. Term of Agreement. This Contract shall take effect May 6, 2014, and remain in effect unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed $47,800. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: James DeStefano, City Manager Consultant: Leo Lee, PE City of Diamond Bar Advantec Consulting Engineers 21810 Copley Drive 21700 Copley Drive, Suite 350 Diamond Bar, CA 91765-4178 Diamond Bar, CA 91765 6. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant's failure to comply with Section 6. 7. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant 's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or 2 damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Consultant shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insured on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(les) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. 3 C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum -corker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", o.r a substantially similar form which the City has agreed in writing to accept. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay 4 Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. D. Executive Order 11246 requires that during the performance of this Agreement, Consultant agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color or national origin. Consultant will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Consultant setting forth the provisions of this nondiscrimination clause. 5 E. Section 3 of the Housing and Community Development Act of 1968, as amended, 12 U.S.C. 1701 et. seq., requires that, to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the area of the project. F. Title VI of the Civil Rights Act of 1964 provides that no person shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program. or activity receiving federal financial assistance. G. Section 109, Title I of the Housing and Community Development Act of 1974 provides that no person shall, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program of activity funded in whole or in part with funds made available under this title. H. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply. 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 18. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 19. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of 6 Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 20. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 21. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. County Lobbying Certification. The Consultant certifies that: (A) It is understood that each person/entity/firm who applies for a Community Development Commission contract, and as part of that process, shall certify that they are familiar with the requirements of the Los Angeles County Code Chapter 2.160, (Los Angeles County Ordinance 9.-0031) and; 7 (B) That all persons/entity/firm who seeks a contract with the Community Development Commission shall be disqualified therefrom and denied that contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named firm fails to comply with the provisions of the County Code. 26. Contractor's Warranty of Compliance with County's Defaulted Property Tax Reduction Program. A. The Contractor acknowledges that the County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through contract are current in paying their personal and real property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Contractor qualifies for an exemption or exclusion, the Contractor warrants and certifies that to the best of its knowledge it is now in compliance, and during the term of this Contract will maintain compliance, with the County's Defaulted Tax Program, found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter 2.206. B. Failure of the Contractor to maintain compliance with the requirements set forth in the "COUNTY's DEFAULTED PROPERTY TAX REDUCTION PROGRAM" shall constitute default under this Contract. Without limiting the rights and remedies available to the City under any other provision of this Contract, failure of the Contractor to cure such default within 10 days of notice shall be grounds upon which the City may suspend or terminate this contract pursuant to the County's Defaulted Property Tax Reduction Program found at Los Angeles County Ordinance No. 2009-0026 and codified at Los Angeles County Code, Chapter 2.206. 27. Lobbying Certification. The Consultant certifies that: (A) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Consultant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of any Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (B) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Consultant shall complete and submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with its instructions. 0 (C) The Consultant shall require that the language of this certification be included in all subcontracts and that all subcontracts shall certify and disclose accordingly. 28. Records and Audits. The Consultant shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the City to assure proper accounting for all projects, both federal and non-federal shares. These records will be made available for audit purposes to the City or any authorized representative, and will be retained five years after final payments are issued and other pending matters are closed. (24 CFR Part 84, Sec. 84.53) 29. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 30. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: 0 Tommye Cribbins, City Clerk Approved as to form: By: David A. DeBerry, City Attorney "CONSULTANT" Its: CITY OF DIAMOND BAR IN 9 Carol Herrera, Mayor EXHIBIT "A" April 7, 2014 Mr. Christian Malpica City of Diamond Bar 21810 E. Copley Drive Diamond Bar, CA 91765 SUBJECT: Proposal for Traffic Signal Battery Backup System Design and Construction Management at 34 Intersections Dear Christian, ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit the accompanying proposal for Traffic Engineering Design Services in the City of Diamond Bar. The Scope of Services will include traffic signal modifications at thirty-four (34) locations: 1. Diamond Bar Bl & Highland Valley Rd 2. Diamond Bar BI & SR 57 NB On Ramp 3. Diamond Bar Bl & Palomino Dr 4. Diamond Bar BI & K -Mart Dr 5. Diamond Bar BI & Gold Rush Dr 6. Diamond Bar BI & Crestview Dr 7. Diamond Bar BI & Clear Creek Cyn Dr 8, Diamond Bar BI & Montefino Ave 9. Diamond Bar BI & Maple Hill Rd 10. Diamond Bar 81 & Kiowa Crest Dr 11. Diamond Bar BI & Silver Hawk Dr 12, Diamond Bar BI & Shadow Cyn Dr 13. Diamond Bar BI & Fountain Springs Rd 14. Diamond Bar BI & Sugarpine PI 15. Diamond Bar BI & Cold Spring Ln 16. Golden Springs Dr & Caibourne Dr 17. Golden Springs Dr & Rapidview Dr 18. Golden Springs Dr & SR 60 EB Ramps 19. Golden Springs Dr & Adel Ave 20. Golden Springs Dr & Gateway Center Dr 21, Golden Springs Dr & Copley Dr 22. Golden Springs Dr & Racquet Club Dr 23. Golden Springs Dr & Golden Prados Dr 24. Golden Springs Dr & Prospectors Rd 25. Golden Springs Dr & Carpio Dr 26, Golden Springs Dr & High Knob Rd 27. Grand Ave & Longview Dr 28. Grand Ave & Summitridge Dr 29. Grand Ave & Rolling Knoll Rd 30. Grand Ave & Montefino Ave 31. Lemon Ave and Lycoming St 32. Brea Canyon Rd & SR 60 WB Ramps 33. Pathfinder Rd & Brahma BI 34, Pathfinder Rd & Evergreen Springs Dr ADVANTEC is a traffic and transportation engineering firm that specializes in traffic signal design, signal timing, and Intelligent Transportation Systems (ITS). Our commitment to providing our clients with quality services and products has earned us a reputation for excellence, and has fueled our growth in southern California. Our professional staff comprises high-caliber, multi -disciplined personnel, with a tremendous amount of traffic engineering experience. The key strengths of the ADVANTEC team are: 1. ADVANTEC is a local firm based in Diamond Bar and is only within a 5 -minute drive from all project locations; 21700 Copley Drive e Suite 350 ® Diamond Bar e CA 91765 Tel: (909) 860-6222 + Fax: (909) 860-6722 * wvrw advantec-usa.corn 2. A highly experienced Project Manager and staff with a demonstrable track record for on-time, within budget performance, and knowledge of the City standards; 3. A dear understanding of the tasks involved in this project, based on previous work and recent similar projects for the City of Diamond Bar, and the capability to achieve the perceptible improvements on all of our projects; 4. Knowledge of the City and the traffic patterns of each community; We are very excited about this opportunity to assist the City of Diamond Bar on this very important project and Took forward to continuing our extraordinary working relationship with the City. S.incere(y Engineers, Inc. 21700 Copley Drive + Suite 350 r Diamond Bar ®CA 91765 `1'el: (909) $60-6222 * Fax: (909) $60-6722 # �vww.advantec-usa.com Proposal to Provide Traffic Engineering Design Services Traffic Signal Design at 34 Intersections for the Upgrade of Battery Backup Systems 1. Company Profile ADVANTEC is a consulting engineering firm specializing in Traffic, Transportation, Civil and Electrical Engineering, and Intelligent Transportation Systems (ITS). The company was founded based on the principle of providing professional services with the best value and quality, on time and within budget. ADVANTEC has earned a reputation for dependability and problem solving. In the past 15 years, we have a 100% on-time within -budget record on over 450 projects, serving over 100 satisfied clients. We maintain our reputation by upholding our firm's high standards of quality, and responsive services that meet our clients' needs. Moreover, our design projects have resulted in no change orders during construction due to design errors. This exemplifies the high level of quality of our design work. Our areas of expertise include: Transportation Planning • Traffic Impact Studies • Travel Demand Modeling • Parking Studies • Transportation Master Plans • Signal and Stop Warrant Studies • Micro -simulation modeling Intelligent Transportation Systems • ITS Strategic Planning • Freeway Management System Design • ITS Devices and SMART Corridor Design • Fiber Optic Communications Design • Wireless Communications Design • Incident Detection & Management Design • Traveler Information System Design • Bus Communication and AVL System Municipal Engineering • On -Call Services • Technical Staffing Support Construction Management • Construction Inspection • Punch List Preparation ADVANTEC's branch office is located m Diamond Bar, California which is within a walking distance from the City of Diamond Bar's offices. City of Diamond Bar i ADVANTEC Consulting Engineers Proposal to Provide Traffic Engineering Design Services Traffic Signal Design at 34 Intersections for the Upgrade of Battery Backup Systems Mission Statement ADVANTEC's mission is to provide responsible engineering to the community that would result in perceptible improvements towards the quality, safety, and efficiency of transportation. Company Motto "BECAUSE WE CARE" We care about the public that we serve, and strive to provide safe and efficient transportation systems to serve them. We care about our clients, and excel in providing services that meet their needs. We care about our staff, and provide training and support to help them achieve their fullest potential. We care about our deliverables, and perform at our best level to achieve highest quality and results. 2. Background& Experience ADVANTEC staff has many years of experience in installation, operation, and maintenance of all elements of a traffic signal system, including polos, mast -arms, safety lighting, cabinet equipment, signal controllers, Emergency Vehicle Preemption devices, CCTV cameras, copper interconnect and Fiber-optic cable installation and termination, network communications devices, Ethernet switches, terminal servers, wireless communication devices, cell modems, count -down pedestrian modules, GPS time -sources. We are also very familiar with the requirements of this RFP. Of particular importance is that ADVANTEC has been the .on-call traffic engineering consultant for Diamond Bar, for the past 12 years. We are, therefore, very familiar with the design standards and needs of Diamond Bar. Figure 3.1 illustrates the proposed organizational structure of our project team. Our team proposed for this contract brings together all of the skills and expertise required to ensure satisfactory completion of all elements of the RFP. For this project, the Project Manager will be Mr. Kenny Chao. ADVANTEC provides a staff that meets all of the RFP requirements. All staff members proposed do not have other project commitments which would interfere with the timely completion of this project. Figure 3.1. -- Project Organization City of Diamond Bar 2 ADVANTEC Consulting Engineers "F Proposal to Provide Traffic Engineering Design Services Traffic Signal Design at 34 Intersections for the Upgrade of Battery Backup Systems Synopsis resumes of key project staff members are provided herein, with full resumes are provided in Appendix A of this proposal. Education: Bachelor of Science in Civil Engineering, Pennsylvania State University, 1483 Registration: Civil Engineering: CA 47615, AZ Traffic Engineering: CA 2084 Years of Experience: 30 Education: Executive Master in Business Administration, Chapman University, 2006 Bachelor of Science in Civil Engineering, California State Polytechnic University Pomona, 2002 Certifications: University of California Berkeley, Construction and Inspection of Traffic Signal Light Brigade, Fiber Optic Installation and Maintenance Course Years of Experience: 13 Education: Bachelor. of Science in Civil Engineering, California State Polytechnic University Pomona, 2007 Years of Experience: 8 -4 0i 01 - City of Diamond Bar Mr. Miller has over 30 years of "hands on" experience in the design and management of transportation infrastructure improvement projects ranging from complex Caltrans interchange reconfigurations & Orange County Smart Streets to City of Irvine bike trails. In addition, Mr. Miller is involved with the California Board of Professional Engineers in development and grading of the California supplemental civil and Traffic exams. Mr. Chao has over 13 years of combined experience in management and design variety of transportation projects. He is an expert in developing design plans for traffic signal systems, fiber optic interconnect, CCN detection cameras, traffic control, signing and striping, street lighting, and traffic operations Project experience includes: traffic calming, parking studies, traffic impact studies, ITS, budget analysis, and financial accounting for State and Federally funded projects. Delfino Esquer is a staff engineering for ADVANTEC with experience in different types of traffic engineering and transportation projects including traffic signal timing, traffic engineering design, traffic signal field investigation, onsite construction inspection and intelligent transportation systems (ITS). He has also has assisted in numerous traffic signal and signing and striping designs for many of the projects listed. 3.4Di ANTEC Consulting Engineers Proposal to Provide Traffic Engineering design Services Traffic Signal Design at 34 Intersections for the Upgrade of Battery Backup Systems Education: Masters of Science in Civil Engineering, Transportation, California State Polytechnic University of Pomona. Expected 2014 Bachelor of Science in Civil Engineering, California State Polytechnic University Pomona, 2005 Years of Experience: 6 Certifications: State of CA. NEC Certified General Electrician (Journeyman) No. 133423, June 2013 International Municipal Signal Association (IMSA) Traffic Signal Electrician. Level III, No. CE_25301, May 2013 Education: Fullerton College, Engineering Technology Registration: IMSA Level II Technician #BE -86417 IMSA Level I Technician #AA -86417 IMSA Work Zone Certified #AA -86417 r- 71 of Diamond Bar Long Tran is a staff engineer for ADVANTEC with 6 years of combined experience in a variety of transportation projects including traffic signal design, signal interconnect, fiber optic design, traffic impact studies, and traffic signal timing. Mr. Tran is proficient in software programs such as AutoCAD, Traff ix, and Synchro. Calvin is an experienced technician in hardware troubleshooting, systems integration and signal timing implementation. He had over 17 years experience as a field maintenance electrician and he maintained over 800 intersections a month doing preventive and responsive maintenance for numerous Cities and Counties. In doing this he have become very knowledgeable in all types of controller assembles and have excellent troubleshooting Mr. Cox is an experienced technician specializing in Traffic Signal construction and arterial street improvements including asphalt and concrete pavement structures and underground utility infrastructure. John has over ten years of project management experience in planning, design and construction of streets and traffic signals, including both design and construction of Traffic Signal, ITS, CCN and Fiber Optic Communications having integrated and maintained such systems in support of centralized signal control deployments. 4 ADVAIVTEam Consulting Engineers Proposal to Provide Traffic Engineering Design Services Traffic Signal Design at 34 Intersections for the Upgrade of Battery Backup Systems The purpose of this project is to prepare plans, specifications and estimates (PS&E) for the installation of a battery backup system unit, which will allow for in-line power filtering as requested by the City and in compliance with City standards, at the following intersections: 1. Diamond Bar Bi & Highland Valley Rd 2. Diamond Bar BI & SR 57 NB On Ramp 3, Diamond Bar BI & Palomino Or 4, Diamond Bar BI & K -Mart Dr 5. Diamond Bar BI & Gold Rush Dr 6. Diamond Bar BI & Crestview Or 7. Diamond Bar Bl & Clear Creek Cyn Or 8. Diamond Bar BI & Montefino Ave 9. Diamond Bar BI & Maple Hill Rd 10. Diamond Bar BI & Kiowa Crest Or 11. Diamond Bar 81 & Silver Hawk Dr 12. Diamond Bar BI & Shadow Cyn Or 13, Diamond Bar BI & Fountain Springs Rd 14, Diamond Bar BI & Sugarpine PI 15. Diamond Bar BI & Cold Spring Ln 16. Golden Springs Dr & Calbourne Dr 17. Golden Springs Dr & Rapidview Or 18, Golden Springs Dr & SR 60 ES Ramps 19. Golden Springs Or & Adel Ave 20. Golden Springs Or & Gateway Center Dr 21. Golden Springs Or & Copley Dr 22. Golden Springs Or & Racquet Club Or 23. Golden Springs Dr & Golden Prados Or 24. Golden Springs Or & Prospectors Rd 25. Golden Springs Or & Carpio Dr 26. Golden Springs Dr & High Knob Rd 27. Grand Ave & Longview Dr 28. Grand Ave & Summitridge Or 29, Grand Ave & Rolling Knoll Rd 30. Grand Ave & Montefino Ave 31, Lemon Ave and Lycoming St 32, Brea Canyon Rd & SR 60 W8 Ramps 33. Pathfinder Rd & Brahma 81 34. Pathfinder Rd & Evergreen Springs Or ADVANTEC has previously completed design and construction support of five Battery Backup Systems for the City of Diamond Bar using Clary model SP170-PDA. These units were installed inside the traffic signal cabinet replacing the original Power Distribution Assembly. The batteries were installed inside #6 Traffic Signal Pull -Boxes adjacent to the Traffic Signal Cabinet. City staff has expressed interest in continuing using the same BBS brand, and also being able to remotely manage the BBS units. We have provided an example of a completed traffic signal battery backup system intersection plan for a intersection listed above, in Appendix B of this proposal and an illustration of a completed system configuration in Figure 4.1. 5. Scope of Services Task 1- Project Kick-off and Coordination ADVANTECs project manager will contact the City to kick-off the project activities. The objective is to coordinate the overall project schedule and finalize our planned approach to the various project tasks in accordance with the City's direction. Regular status updates via phone calls and emails will be conducted during the course of the project. The purpose of these status updates are to report progress, provide recommendations, discuss design issues, and obtain plan check comments, etc. Task 2 - Gather Existing Available Data/information ADVANTEC will gather all existing data/information pertinent to development of the design before conducting a field inventory. The information to be collected may include, but is not limited to: • Existing as -built plans; • Existing right-of-way (ROW) information; City of Diamond Bar 5 ADVANTEC Consulting Engineers 73 11 Proposal to Provide Traffic Engineering Design Services Traffic Signal Design at 34 Intersections for the Upgrade of Battery Backup Systems • AutoCAD base plans; • City of Diamond Bar's latest standard pians and specifications, and design guidelines; and • Other pertinent information to be provided by the City of Diamond Bar. Task 3 - Field Review/inventory A cursory field review will be performed at all locations to update the recently completed traffic signal design plans by ADVANTEC at the intersections of 1. Diamond Bar BI & Highland Valley Rd 2. Diamond Bar BI & SR 57 NB On Ramp 3. Diamond Bar BI & Palomino Or 4. Diamond Bar BI & K -Mart Or 5. Diamond Bar BI & Gold Rush Dr 6. Diamond Bar BI & Crestview Or 7, Diamond Bar BI & Clear Creek Cyn Dr S. Diamond Bar BI & Montefino Ave 9. Diamond Bar BI & Maple Hill Rd 10. Diamond Bar BI & Kiowa Crest Or 11. Diamond Bar BI & Silver Hawk Dr 12. Diamond Bar BI & Shadow Cyn Dr 13. Diamond Bar BI & Fountain Springs Rd 14. Diamond Bar BI & Sugarpine PI 15. Diamond Bar BI & Cold Spring Ln 16. Golden Springs Dr & Calbourne Or 17. Golden Springs Dr & Rapidview Or 18. Golden Springs Or & SR 60 EB Ramps 19. Golden Springs Or & Adel Ave 20, Golden Springs Dr & Gateway Center Or 21. Golden Springs Or & Copley Or 22. Golden Springs Dr & Racquet Club Or 23. Golden Springs Or & Golden Prados Or 24. Golden Springs Or & Prospectors Rd 25. Golden Springs Dr & Carpio Dr 26. Golden Springs Or & High Knob Rd 27. Grand Ave & Longview Or 28. Grand Ave & Summitridge Or 29. Grand Ave & Rolling Knoll Rd 30. Grand Ave & Montefino Ave 31, Lemon Ave and Lycoming St 32. Brea Canyon Rd & SR 60 WB Ramps 33. Pathfinder Rd & Brahma BI 34. Pathfinder Rd & Evergreen Springs Dr Option: If existing AutoCAD design files for the intersections noted above are not available or accurate for the intended design, a complete field review can be conducted by ADVANTEC to create a complete as -built plan. ADVANTEC utilizes field reviews as a tool to collect and verify information to ensure the accuracy of our plans and specifications. The data obtained from the review such as existing geometry, lane configurations, approximate lane widths, location of traffic control equipment, etc. will be used to prepare the design plans. Geometric features of the inventory will be entered into CARD plan sheets using AutoCAD. Plan sheets will include features such as the existing geometry, right-of-way, lane configurations, lane widths, location of traffic controllers, signal and pedestrian poles, street lighting poles, communication and power conduits and pull boxes, etc. Task 4 - Prepare Plans, Specifications and Cost Estimates (P5&ir) Traffic Signal Plans — ADVANTEC will prepare traffic signal design plan sheets at a scale of 1"=20' or other City -approved format. The plan will focus on the design of the battery backup system and incorporate minor changes found from the cursory field review to accurately show existing conditions. The plan will show centerlines, right-of-way, existing street improvements, utilities of record, vaults, driveways, street furniture, and all the existing traffic signal equipment, pull boxes and conduits. Proposed new or modified facilities will be designed and shown on the drawings, with all applicable notes and schedules. The plans will conform to the City of Diamond Bar requirements and would be designed in the specific format required by the City to meet your approval. Assuming the City will provide existing AutoCAD drawings or As -Built drawing for all the intersections. ADVANTEC shall prepare momm 4414rCity o� Dymond Bar 7 ADVANTEC Consulting Engineers Proposal to Provide Traffic Engineering Design Services Traffic Signal Design at 34 Intersections for the Upgrade of Battery Backup Systems as -built revision plans for the above intersections and show the necessary construction notes as needed for the intended design. Option: If existing AutoCAD design files for the intersections noted above are not available or accurate for the intended design, a complete traffic signal plan can be completed for the purposes of designing the battery backup system and providing the City with a completed as -built plan. Technical Specifications - The City of Diamond Bar will supply their "boiler -plate" Special Provisions and Specifications for this project. ADANTEC will modify the specifications to fit this project. Engineering Estimates - Estimates of probable implementation cost will be maintained throughout the course of the design. They will be presented with the plans submittal. The estimates are prepared using the project quantities. Unit costs for items such as standards, mast arms, conduit, pull boxes and other such work items are all maintained in a spreadsheet and updated whenever new cost information is available. Labor costs are based on forecast man-hours for each unit and standard union wage rates. Contractor mark-ups are accounted for explicitly. PS&E Submittals _ ADVANTEC will prepare PS&E submittals at the following stages: 90% pre -final and 100% final submittal on Mylar. The city's staff will be fully involved to review our PS&E to assure that the design meets the city's requirements. The final bid package will consist of: • Construction plans (34) for all proposed modification work; • Special Provisions for the project; • Final engineer's cost estimate; ADVANTEC will provide construction inspection and support services as necessary for the successful completion of the project. The construction support services shall include site visits as deemed necessary during the construction phase and final inspection of the completed construction at all thirty- four (34) locations. ADVANTEC will document and keep records of all inquiries, responses and reports necessary for the duration of the construction. Some of the sub -tasks for the construction support are listed below: • Attend construction kick-off meeting • Coordinate, log and transmit material submittals/shop drawings • Monitor disputes of design, construction and specifications and assist City in the analysis of change orders and claims • Prepare contract change orders if necessary • Schedule walk through and prepare final punch list 6. Quality Control/Quality Assurance ADVANTEC takes Quality Assurance/Quality Control (QA/QC) very seriously. Before any project deliverable is provided to a Client, it must initially pass our internal quality review process as shown in Figure 6.1, which is led and orchestrated by the Project Manager with all project personnel participating y0 City of Diamond Bar 8 ADVANTEC Consulting Engineers Proposal to Provide Traffic Engineering Design Services Traffic Signal Design at 34 Intersections for the Upgrade of Battery Backup Systems Figure 6.1- ADVANTEC's Quality Assurance/Quality Control Process Lead Person: 2 Project Manager: 3 QAIQC Manager: 4 QAIQC Manager: QA/QC Manager: 5 61 QA/QC Manager Review Project Manager Review Assistant PM Review Client • Tasks • Schedules • Milestones • Deliverables • Milestone Checklists • Deliverable Checklists • Responsibilities • QA/QC meeting dates • Fonualize QA'QC Checklists • Review QA/QC Plan • Highlight critical issues • Brainstorm value engineering approaches to project • Establish quality expectations of all • Review draft deliverables • Update checklists of subsequent reviews • Complete knowledge of the work to be performed to avoid repeated errors • Independent plan checking, initiated dated by reviewer • Correct and re -checked by reviewer • Record and bind and file all correspondences/memoranda to affected personnel • Bnsul e QA/QC reviews within the critical path of the Master Schedule • Proiect Manager's final acceptance signature oa QA/QC procedure plan City of Diamond Bar 9 ADVANTEC Consulting Engineers Proposal to Provide Traffic Engineering Design Services Traffic signal Design at 34 Intersections for the Upgrade of Battery Backup Systems directly in the process as independent reviewers. This ensures that all project deliverables are of the highest quality. ADVANTEC prides ourselves for having a 100% on-time track record. We have never been late in any formal submittals to our clients for over 500 projects, unless it is due to reasons beyond our control. We take project deadlines very seriously, and perform our best to achieve them. Through this proposal, we have identified and assigned adequate personnel to assist the City of Diamond Bar to complete the design in the time desired. We understand the City's desire to complete the design in 1 months. This is very aggressive given the amount of work to be performed. ADVANTEC has identified a mechanism for streamlining the design and review process in order to compress the schedule in a viable and achievable manner. We propose to divide the City into three zones or corridors, and submit 90% plans in 3 separate submittals, one for each corridor, in a sequential manner. By doing this, it will allow city staff adequate time to review each corridor's submittal and provide comments back to us in a timely manner that facilitate the next submittal. The schedule below shows timeframe of the 3 submittals. It shows that we allowed 1 week of 90% submittal review time by City (yellow bar in schedule). PROPOSED SCHEDULE City of Diamond Bar Apr -14 May -14 Jun -14 Traffic Signal Battery Backup System Design and Construction Management 7 14 21 28 5 12 19 1 26 2 9 16 23 Project Kick-off meeting Task 1 - Project Management Task 2 - Gather Existing Available Datalinformation --------------------------------------------------------------- Task 3 - Field Review/Inventory ---.._..___-_----------------------------------------------- - -- - ---evi City w - --- -------------- ._ _..__ _-- Task 4a- 90% PS&E - Corridor 1 I ---------------------------------------------------------- Task 4a- 90% PS&E - Corridor 2 --- ----•---•---i--- _- --- ---- --- --- --- --- Task 4a- 9Q% PS&E - Corridor 3 Task 4b -100% PS&E Task 5 -Construction Inspection and Support 7 ------------ I` --- --- --- ADVANTEC takes our project deadlines very seriously. We do not commit to a deadline unless we are confident that we can achieve it. This is why we propose the above schedule which we believe is the shortest possible schedule to complete the work. Any suggestions to do it in a shorter timeframe is not practicable, and is susceptible to delays later on. RIP - City of Diamond Dar 10 ADVANTEC Consulting Engineers Proposal to Provide Traffic Engineering Design Services Traffic Signal Design at 34 Intersections for the Upgrade of Battery Backup Systems =�0 The following are the most frequent situations which may result in requests for extra work. These situations can normally be avoided but the fee will be renegotiated if any of these conditions apply: • Fees for plan checking or construction inspection. ■ Any changes required in the plans after our 2nd submittal or after the plans are approved. ■ Design of new ADA -compliant curb ramps. ■ Work that is not directly related to this project; including but not limited to work at other intersections not specified in this Scope of Services. • Provide daily on-site inspection services for the term of the project ■ Construction schedule that is extended beyond the assumed completion date for an unreasonable length of time. Any appropriate service not specifically included within our cost proposal can be negotiated as extra work, on a cost -plus -expenses basis. Fee Propose! The Not -to -Exceed fee for our proposed Scope of Services is estimated as follows: Traffic Signal As -Built Modifications (34 locations) $36,600 Construction Inspection and Support $11,200 Total: $47,840 Option: The Not -to -Exceed fee per location in the event that the supplied AutoCAD drawings at the intersections noted in the RFP are not available or accurate, is estimate as follows: Traffic Signal As -Built Drawing per location $2,400 City of Diamond Bar 11 ADVAl TEC Consulting Engineers CITY COUNCIL Agenda 4 6.9 Meeting Date: May 6, 2014 AGENDA REPORT TO: Honorable Mayor and Membe s of the City Council VIA: James DeStefano, City Ma a TITLE: APPROVE CONTRACT AMENDMENT WITH KOA CORPORATION FOR (a) ON-CALL TRAFFIC ENGINEERING CONSULTING SERVICES IN THE AMOUNT OF $12,000, AND (b) DESIGN SERVICES FOR THE CASTLE ROCK ROAD/CROOKED CREEK DRIVE NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM (NTMP) IN THE AMOUNT OF $3,400 FOR A TOTAL AUTHORIZATION AMOUNT OF $15,400. RECOMMENDATION: Approve. FINANCIAL IMPACT: The existing Public Works Operating Budget for FY13-14 has a balance of $12,000 in the Contract Services -Engineering account which will cover the $12,000 request for on-call services. The FY13-14 Capital Improvement Program has a budget amount of $40,000 Measure R funds for the Neighborhood Traffic Management Program. BACKGROUNDIDISCUSSION: (a) On -Call Traffic Engineering Services KOA Corporation (KOA) has been providing as needed on-call traffic engineering support to the City since 2010. The current on-call services include traffic signal design, signal timing, traffic control plan checking, traffic signal warrant analysis, operations support for the Diamond Bar Traffic Management System and other tasks. An existing purchase order, in an amount of $40,000, has been issued for this current fiscal year. Due to increased demand for services such as a new traffic signal warrant study at Lemon Avenue/Walnut Drive for the Fairway Drive Grade Separation Project, Traffic Responsive System fine tuning, and the Grand Avenue Beautification Project, the current purchase order will be depleted by the end of this month. The proposed amount of $12,000 will be adequate for on-call traffic engineering services anticipated for the remainder of the fiscal year. (b) Neighborhood Traffic Management Program (NTMP) The contract amendment will also include design services for the Castle Rock Road and Gold Run Drive NTMP. In an effort to address the Castle Rock Road and Gold Run Drive neighborhood traffic concern, City staff introduced the NTMP to residents along the affected streets. Meetings were held, in October 2013, November 2013, and April 2014 where residents were presented with the conceptual plans including the proposed traffic calming tools/devices to address their traffic concerns. A consensus was recently reached by the residents for approval of the final concept plan. The project schedule is tentatively set as follow: Award of Contract Completed Design Award of Construction Contract Completion of Construction PREPARED BY: Christian Malpica, Associate Engineer REVIEWED BY: May 2014 May 2014 June 2014 July 2014 Date Prepared: April 30, 2014 Davids Liu, Director of Public Works Dianna L. Honeywell, Finance Di ctor Attachment: Amendment No. 5 to the Consulting Services Agreement FA AMENDMENT NO. 5 ON-CALL CONSULTING SERVICES AGREEMENT This Amendment No.5 to the On -Call Consulting Services Agreement is made and entered into this 6th day of May, 2014 between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and KOA Corporation (hereinafter referred to as "CONSULTANT"). A. RECITALS: (i) The CITY has heretofore entered into an Agreement, with CONSULTANT to provide professional engineering services, which the Agreement was dated October 26, 2010. (ii.) The CONSULTANT submitted a proposal for as needed on-call services dated August 31, 2011 (original scope) and a proposal for the Castle Rock Road/Crooked Creek Drive Neighborhood Traffic Management Program (NTMP) design dated April 30, 2014, a full true and correct copy of which is attached hereto as Exhibit "A" and Exhibit `B" to provide related traffic engineering services. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Sectionl. A. Scope of Service of the Agreement is hereby amended to read as follows: "A. Scope of Service. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", for the services related to on-call traffic engineering services and Exhibit "B", for the Castle Rock Road/Crooked Creek Drive Neighborhood Traffic Management Program (NTMP) design. Section 2: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A" and Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by the City. Section 3: Each party to this Amendment No. 5 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 5 shall be valid and binding. Any modification of this Amendment No. 5 shall be effective only if it is in writing signed by the parties. Total payment to Consultant pursuant to this Amendment shall not exceed ($15,400.00) dollars. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 5 as of the day and year first set forth above: APPROVED AS TO FORM An David A. DeBerry, City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk DATE: CONSULTANT: KOA Corporation Min Zhou, P.E. Vice President Carol Herrera, Mayor 2 SOA CO tPOkA ION PLANNING & ENGINEERING August 31, 2011 Department of Public Works City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765-4177 Attention: Mr. Rick Yee, P.E. i r 1 120 WEst La Vem Avenue, Suite 660 Orange, CaUocnia 92868 t: 7 14-573-031 7 f 714-573-953-1 www.koacoroar. uon.rorn Subject: FEE PROPOSAL to Provide As -Needed Traffic and Transportation Engineering Services for the City of Diamond Bar Dear Mr. Yee: KOA Corporation (KOA) is pleased to present this Fee Proposal for the above-mentioned contract. This cost proposal is submitted in conjunction with our technical proposal. It is submitted as a separate document to facilitate the City's evaluation of the proposals. The billing rates to perform the professional services for the various work scopes as indicated in the Request for Qualification package are shown in the table below. Billing Rates We have included our billing rates below. The labor rates are based on the following billing rate summary and general provisions indicated below. The billing rates are subject to change an an annual basis. CEO/ President $235/hour Firm Principal / Vice President 5190/hour Senior Transportatien EngineerlProje.ct Manager $155/hour Senior Designer $150Jhour Senior Transportation Planner $120/hour Associate Engineer / Planner $110/hour Video Engineering Specialist $105/hour Assistant Transportation Engineer/ Planner/Signal Comm. Specialist $801hour CAD Technician $701hour Administrative Assistant $55/hour Messenger/Intern $40/hour General Provisions Telephone, equipment, and fax are normally included in above hourly costs. Direct expenses including blacklines bluelines, commercial CAD plotting, subconsultant expense, issuance of specially endorsed insurance certificate, and direct costs, are billed at cost plus 10% unless stated otherwise in the proposal. Mileage is charged at the federally allowed race. Additional public meetings and public hearings (outside the scope of services) will be LOS ANGELES ONTAMO ORANGE SAN DIEGO SOUTH BAY a OA CORPO1 A'�i"'ION 1 120 Wens 11i Vera Avenue, is 9 660 P(W, �: PLANNING 8 ENGWEErI'L1Gl Ii l Aw.11 ` Orange, California 92866 r. 714-573-0317 f:714-5734534 wwvr.koacorRoration,�Dn? billed as extra work at 0 rates above. There is a fo . -hour minimum for nighttime public hearings- The rates above do not represent expert witness testimony in court or at depositions. Annual adjustments in these fees of approximately 5% will be request for each 12 -month period following authorization. Flan Check fee KOA proposes a flat fee of $600 per sheet for reviewing and commenting on the traffic control plan. The fee assumes two plan checks. Exclusions All work not included in the work scopes outlined in the RFQ will be considered extra work. If additional work becomes necessary, it will be billed on a cost -plus -fixed -fee basis. Conclusion We look forward to working with the City of Diamond Bar on this important contract. Any questions regarding the casts and/or billing rates may be directed to Ms. Min Zhou at (714) 573-0317. Sincerely, K,OA Corporation Min Zhou, PE Vice President G: 42011lQualsUIR13114-DB On-CaIADB Cost CvrDr & Fec.doc LOS ANG[LE5 ONTARIO € RAI (_-iE SAN QIEGO SOUTH BAY FPKOA CORPORATION PLANNING & ENGINEERING April 30, 2014 Mr. David G. Liu, P.E. Director of Public Works/City Engineer City of Diamond Bar 21810 Copley Drive, Diamond Bar, CA 91765 2141 West Orangewood Avenue, Suite A Orange, CA 92868 t: 714.573.0317 f: 714.573.9534 www.Icoacorporation.com Subject: PROPOSAL for a Neighborhood Traffic Management Program (NTMP) Design along Castle Rock Road and Gold Run Drive in the City of Diamond Bar Dear Mr. Liu: KOA Corporation (KOA) is pleased to receive a request for proposal to provide a Neighborhood Traffic Management Program (NTMP) design along Castle Rock Boulevard between Silver Bullet Drive and Copper Canyon Drive, along Crooked Creek Drive between Gold Run Drive and Pasado Drive, and along Gold Run Drive between Castle Rock Road and Running Branch Road in the City of Diamond Bar. The design includes the installation of raised speed cushions, center and edge lines, and other incidental and appurtenant work necessary for the proper construction of the contemplated improvements. We are interested in assisting with this project and submit this proposal accordingly. As part of the design, KOA will review the locations in the field to observe and inventory roadway geometrics, existing traffic operations, and other relevant information. A traffic count specialist will collect twenty-four hour counts and speed surveys along Crooked Creek Drive between Gold Run Drive and Pasado Drive in the project vicinity. The services will include preparation of technical specifications and design plans that show proposed traffic control devices (signage, proposed pavement lines and markings) and locations of raised speed cushions. Our proposed fee to provide the design service is $3,400, lump sum. You may authorize this project by endorsing the proposal on this page and returning a copy of the proposal to our office by mail or fax. We look forward to working with you on this important project. This proposal is valid for 120 days. Sincerely, Min Zhou, P.E. Principal G: Q014Uesign'DB-Castle Rock NTVP Approved by: City of Diamond Bar Signed Date LOS ANGELES ONTARIO ORANGE SAN DIEGO SOUTH BAY CITY COUNCIL Agenda # 8 e 1 Meeting Date: M_ ay 6, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City a r ---p TITLE: First Reading of Ordinance No. XX (2014) amending Title 15 of the Diamond Bar Municipal Code to adopt by reference, Title 32, Fire Code, of the Los Angeles County Code, as amended which constitutes an amended version of the California Fire Code, 2013 Edition. RECOMMENDATION: Introduce first reading by title only and waive full reading of Ordinance No. 05 (2013), and set second reading and public hearing for May 20, 2014, FISCAL IMPACT: None. BACKGROUND: The City Council previously adopted the 2010 California Fire Code on December 7, 2010. Typically, every three years the State of California (State) reviews various Model Building Codes and adopts the most current California Building Standards Codes printed by the International Code Council (ICC) as mandated by State Health and Safety Code Section 17958. Additionally, the California Health and Safety Code Section 13869.7 requires a Fire Protection District to obtain governing body approval from a member city or county including approving express terms (findings) that support the need for more restrictive building standards compared to those adopted by the California State Fire Marshal and that those more restrictive building standards are needed based on local climatic, geological, or topographical conditions of that city or county. After adopting the 2012 ICC codes, along with California amendments, the State published the 2013 California Building Standards Codes in July of last year. The 2013 California Building and Fire Codes became effective on January 1, 2014. Local agencies may modify the State codes to enact more restrictive building standards as needed to protect the public health, welfare and wellbeing due to local climatic, geological, or topographical conditions. Cities are automatically subject to the State codes unless and until more restrictive local amendments are adopted. The Los Angeles County Fire Department is the authority having jurisdiction in the City of Diamond Bar, and has historically developed the City's Fire Code. The County Fire Department makes all amendments to the State Fire Code which must go through the County Board of Supervisors before being heard by the City. Unfortunately, due to delays in review and scheduling by Los Angeles County, the amendments were not heard by the County Board of Supervisors until March 25, 2014 and are not effective in the unincorporated areas of the County until April 27, 2014. As a result, the City of Diamond Bar had to delay this adoption until this meeting. PROPOSED CALIFORNIA FIRE CODE WITH DIAMOND BAR'S LOCAL AMENDMENTS: Local Amendments: The proposed ordinance amends Title 16 of the Diamond Bar Municipal Code incorporating the new California Fire Code with Los Angeles County Amendments. The Los Angeles County Amendments are reasonably necessary because of local climatic, geological or topographical conditions. The most significant technical changes listed in the attached "County/Fire Protection District Fire Code Summary of Major Changes", and a few examples are highlighted below. The amendments provide for review of "traffic calming devices" by the Fire Department. Speed humps are typical traffic calming devices on private access roads that could cause delay in Fire Department response time, and therefore require Fire Department review and approval before they may be installed. With the proliferation of solar panel installations, there is potential that live electrical wiring on roofs may occur in the event of a fire. An electrical disconnect would allow safe ventilation or access to the roof for Fire personnel where the wiring may not be visible to firefighters. Other modifications include regulations for items such as open flame cooking devices, as well as general updating of how Fire Department can regulate special events. The adoption of the California Fire Code 2013 edition will aid the Fire Marshal in administrative, organizational and enforcement rules and regulations for the technical codes which regulate the site preparation and construction, alteration, moving, demolition, repair, use and occupancy of buildings, structures and building service equipment within the City. COMMENTS FROM OTHER AGENCIES AND ORGANIZATIONS: The Fire Department and City Attorney have received and reviewed the proposed California Building Code amendments, and find them to be acceptable in form and content. NOTICE OF PUBLIC HEARING: Pursuant to the California Government Code 50022.3, a public hearing notice will be published twice in the Inland Valley Daily Bulletin and the San Gabriel Valley Tribune between the date of this meeting and the public hearing on May 20, 2014. Prepared By: Raymond Tao Building Official Reviewed By: Ryan McLean Deputy City Manager Attachments: Reviewed By: Greg Gubman Community Development Director 1. Draft Ordinance No. XX (2014) and Findings 2. County/Fire Protection District Fire Code Summary of Major Changes Attahcment 1 CITY COUNCIL ORDINANCE NO. XX (2014) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING TITLE 15 OF THE DIAMOND BAR CITY CODE AND ADOPTING, BY REFERENCE, TITLE 32, FIRE CODE, OF THE LOS ANGELES COUNTY CODE, AS AMENDED WHICH CONSTITUTES AN AMEDNED VERSION OF THE CALIFORNIA FIRE CODE, 2013 EDITION. A. RECITALS (i) California Government Code Section 50022.1 et seq., authorizes the City of Diamond Bar to adopt by reference the 2013 California Fire Code as set forth in the California Code of Regulations, Title 24, part 9. (ii) Pursuant to the California Health and Safety Code Sections 13869.7, 17922, 17958, 17958.5 and 17958.7, the City may make modifications to the Title 24 building standards and requirements that it deems reasonably necessary to protect the health, welfare and safety of the citizens of Diamond Bar because of local climatic, geological, or topographical conditions. (iii) At least one copy of each of the codes and standards identified in this Ordinance and certified as full, true and correct copies thereof by the City Clerk of the City of Diamond Bar have been filed in the office of the City Clerk in accordance with the provisions of California Government Code Section 50022.6. (iv) The City adopted for first reading this Ordinance on May 6, 2014, at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the codes and standards identified in this Ordinance as amended herein. (v) Pursuant to California Government Code Section 6066, the City published notice of the public hearing on May 9, 2014 and May 16, 2014 for the hearing set forth in the item below. (vi) The City held a public hearing on May 20, 2014, at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the codes and standards identified in this Ordinance as amended herein. (vii) Any and all legal prerequisites relating to the adoption of this Ordinance have occurred. B. ORDINANCE NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and ordain as follows: SECTION 1: Findings in Support of Modifications to Title 24 Building Standards. 960363,2 This Council does expressly find and determine that the modifications to the Title 24 building standards set forth herein are reasonably .necessary to protect the health, welfare and safety of the citizens of Diamond Bar because of the following local climatic, geological or topographic conditions. (1) The hillsides in Diamond Bar are composed of Puente Formation, and similar weak geological materials, while neighboring flatland areas are composed of more stable fill and alluvial materials. These materials may be naturally unstable or weak in terms of physical support. These highly expansive soil conditions are vulnerable to earth movement as well as unpredictable seismic response of buildings. The unpredictable response from prior seismic events including Chino Hills, Northridge, and the Whittier earthquakes have demonstrated the need for greater quality control to ensure against poor seismic performance of multi -story structures. (2) The City experiences diverse temperatures, which promotes expansion and contraction of the soil. This condition is very damaging to expansive type soil. (3) Because of the above-described climatic and geological conditions, the City of Diamond Bar requires special engineering to support habitable structures within the unstable soil areas and requires additional measures to be taken in connection with excavation and grading activities. (4) The City is located in a seismically active area and is in close proximity to various active faults including the Chino, Sierra Madre, Cucamonga, Whittier, San Jacinto and Raymond Faults It is reasonably foreseeable that an earthquake would render the City particularly vulnerable to devastation. (5) The City has extensive hillside topography, unstable geology, watershed areas, expansive soils, and underground streams. In addition, the regional climate alternates between extended periods of drought and brief periods of rainfall. For these reasons, the City is susceptible to flood conditions. (6) Because of the above-described geological conditions within the City, and the substantial amount of freeway, railroad, and flood control facilities throughout the community, the City, in the event of an earthquake, may be unable to dispatch an adequate number of fire personnel and apparatus to suppress fires and conduct rescue operations. Moreover, the conditions within Diamond Bar likewise occur in surrounding communities, hereby rendering mutual aid assistance problematic, at best. (7) Due to the City's topography, numerous hillside fire hazard areas are located within its boundaries. (8) Climatic conditions within the community render it extremely likely that, in the event of seasonal high winds and earthquake occurring, the County Fire Department would be unable to suppress numerous fires occurring throughout the community. (9) Located throughout the City, as well as in the surrounding communities, are numerous concentrations of structures which have roofs constructed of thinly cut pieces of wood, otherwise known as untreated shakes, as well as untreated wood 2 shingles. These untreated wood shakes and shingles are extremely combustible in nature. (10) The City is located in an area climatically classified as "arid" and prone to winds of high velocity. Moreover, due to the arid nature of the area, the weather during the windy periods tends to be very warm and dry. The dry weather conditions present a significant threat of wild fire to the City's undeveloped hillsides, wildlands, and nearby homes and highly populated areas. The potential for rapid spread of even small fires create a need for increased levels of fire protection. (11) Sound transmission controls are necessary to protect City residents from excessive noise generated by multiple nearby freeway interchanges and large arterial streets, among other sources. (12) Local climate makes pool ownership desirable. Children often reside in close proximity to swimming pools, making pool barriers necessary. This need is increased due to potential delays in emergency rescue response resulting from the location of hillside residences and traffic congestion. (13) Findings in attachment A. The Council does hereby further expressly find and determine that the amendments to the Title 24 building standards, set forth herein, are appropriate given the specific local climatic, geological or topographic conditions set forth above. Section 2; Chapter 16.00 of the City of Diamond Bar City Code is amended to read, in words and figures, as follows: SECTION 16.00 FIRE CODE Sec. 16.00.010. -Adopted. Section 16.00.010. Adopted. Except as hereinafter provided, Title 32, Fire Code, of the Los Angeles County Code, as amended and in effect on April 27, 2014, which constitutes an amended version of the California Fire Code, 2013 Edition (Part 9 of Title 24 of the California Code of Regulations), Chapters 1 through 80, Appendix B, BB, C, CC, and K, and excluding all other appendices of the 2013 Edition of the California Fire Code with errata, and adopting and incorporating herein by reference into Title 32 of the Los Angeles County Code, the 2012 Edition of the International Fire Code, Chapters 1 through 7, Chapters 9 and 10, Chapters 20 through 36, Chapters 50 through 55, Chapters 57 through 67, and Chapter 80, is hereby adopted by reference and shall constitute and may be cited as the Fire Code of the City of Diamond Bar. In the event of any conflict between provisions of the California Fire Code, 2013 Edition, International Fire Code 2012 Edition, Title 32 of the Los Angeles County Fire Code, or any amendment to the Fire Code contained in the City of Diamond Bar Municipal Code, the provision contained in the later listed document shall control, A copy of Title 32 of the Los Angeles County Fire Code, along with a copy of the California Fire Code, 2013 Edition, and the International Fire Code 2012 Edition has been deposited in the office of the city clerk and shall be at all times maintained by the city clerk for use and examination by the public. Section 16.00.020. - Amendments Notwithstanding the provisions of section 16.00.010, the Fire Code is amended as follows: The California Fire Code is amended in by deleting Section 901.1.2. Section 16.00.030. - Amended. Sec. 16.00.030. - Violations. (a) Every person who violates, or who fails to comply with any of the requirements of, any provision of the fire code, this chapter or chapter 16.04, or any provision of any permit or license granted hereunder, or any rule, regulation or policy promulgated pursuant hereto, is guilty of a misdemeanor and shall be punishable as provided in section 1.04.010 of the Municipal Code, unless such violation is otherwise declared to be an infraction by section 16.00.050 of this chapter. Each such violation is a separate offense for each and every day during any portion of which such violation is committed. (b) Every violation determined to be an infraction hereunder is punishable in such manner and to such extent as is provided by section 1.04.020 of the Municipal Code, (c) For the purposes of this section a forfeiture of bail shall be equivalent to a conviction. Section 16.00.040. -_ Responsibility. Any person who personally or through another willfully, negligently, or in violation of law sets a fire, allows a fire to be set, or allows a fire kindled or attended by such person to escape from his or her control, allows any hazardous material to be handled, stored or transported in a manner not in accordance with nationally recognized standards, allows any hazardous material to escape from his or her control, neglects to properly comply with any written notice of the chief, or willfully or negligently allows the continuation of a violation of the fire code and amendments thereto is liable for the expense of fighting the fire or for the expenses incurred during a hazardous materials incident, and such expense shall be a charge against that person.. Such charge shall constitute a debt of such person and is collectible by the 4 public agency incurring such expenses in the same manner as in the case of an obligation under a contract, expressed or implied. Sec. 16.00.050. - List of infractions. In accordance with section 16.00.030 of this chapter, the violation of the following sections or subsections of the fire code shall be infractions: Section Offense 1303.1--303.9 JjAsphalt kettles 304.1.1.2 1 Waste material combustibles 304.1.2 _ Vegetation 304.2 IFCombustibie waste rubbish ----storage Section 11 Offense 305.2 IlHot ashes and spontaneous ignition sources 310. 4 lKemoval "No smoking" sign 315.3.2.1 Stairway --storage under 503.4 jObstrurting access roadway 505.1 JFAddress identification 507.5.4-- 507.5.5 Obstruction of fire hydrants 507.5.6 Physical protection --fire hydrants 507.5.7 Fire -fighting water source markers 507.5.8 Identification --private fire hydrant 507.5.9 Private fire hydrant caps or plugs 605.5 jElectrical extension cords 901.7 Failure to notify fire department 901.6.3.1 Signs --above ground water control valves 901.6.3.2 Locks --above ground water control valves 901.6.3.3 Identification --above ground water control valves 906.1--906.10 Fire extinguishers 912.7 Identification --Fire department connection 912.8 Breakable caps or plugs -fire department connection 1007.9 Exit doors identification 1008.1.9.1 1Door--operating devices 1104.3 —� Sign illumination N7 2003.2 "No Smoking" signs within aircraft hangers 2108.4 Fire extinguisher --dry cleaning plant 2311.2.2 Combustible materials clearance --hazardous materials storage Waste oil storage 2403.2.7 5303.4 Welding warning signs 2403.4 Security --compressed gases Operations and maintenance 2403.4.3 11metal waste cans for rags and waste 1404.7.8.5 Filter disposal 2405.3.4 IlDip tank covers Section Offense 2405.4.2 Portable fire protection equipment 2406.5 Maintenance --powder coating 2407.1 Maintenance --electrostatic apparatus 2407.5.2 1Signs--"Danger" 2408.5 Sources of ignition (organic peroxides) 2505.1 Housekeeping --fruit ripening room 2803.3.1 IlLumber yards --housekeeping 2803.3.1.1 IlLumber yards --weeds, vegetation 3103.12.6.1 IlExit sign illumination 3104.21 1Vegetation removal 3603.2 110pen flame device --boat or marina 3603.4 IlRubbish containers --marina 3604.4 IlPortable fire extinguishers --marinas 4811.9 Fire department access --motion picture production locations 4811.12 Blocked or obstructed fire hydrants and appliances 5003.5 IHazardous materials signage 5003.7.1 No smoking signs --hazardous materials 5004.11 Combustible materials clearance --hazardous materials storage 5005.3.8 Combustible materials clearance --hazardous materials use 5303.4 Markings --compressed gases 5303.5 Security --compressed gases 5701.6 Maintenance and operating practices -- flammable and combustible liquids 5704.2.3.1 "No smoking" sign 5704.3.3.4 Empty containers 16107.2 II"No smoking" signs --LPG container I 16107.3 IlCombustible material clearance LPG container 8104 Auto wrecking yards --fire apparatus access SECTION 11: Any inconsistencies between the Fire Code as adopted by this Ordinance, and the 2013 Fire Code as set forth in Part 9, of Title 24 of the California Code of Regulations, are changes, modifications, amendments, additions or deletions thereto authorized by California Health and Safety Sections 17958.5 and 17958.7. SECTION 12: To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Diamond Bar Municipal Code, these provisions shall be construed as continuations of those provisions and not as new enactments. SECTION 13: If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity small not affect the validity of the remaining portions of this Ordinance or any part thereof or exhibit thereto. The City Council of the City of Diamond Bar hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid. SECTION 14: This ordinance shall be effective upon adoption and shall become operative on the 19th day of June 2014. PASSED, ADOPTED AND APPROVED this 20th day of May 2014. Mayor I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2014, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2014,. by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: 7 ABSENT: COUNCIL MEMBERS: ATTEST: City Clerk City of Diamond Bar Attachment "A" Local Findings Section Local Condition Explanation and Findings Section 317 Climatic and Provides various design and location requirements for - Rooftop Topographical roof gardens and landscaped roofs for residential and gardens and commercial structures. Necessary due to Los landscaped Angeles County's unique climate and topography to roofs. reduce risk of fire, to reduce the possibility of fires being causes by rooftop vegetation, to minimize the spreading of fires, and to protect firefighters responding to emergencies by ensuring that the integrity of the roof is not compromised by a garden or landscaping. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 325.1.1— Climatic and Local amendment requiring brush clearance under Support Topographical electrical transmission lines in order to prevent fires clearance caused by powerlines and to maintain defensible space for fire operations that is necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize the spreading of fire to structures. 325.1.2 — Line Climatic and Local amendment requiring clearance away from clearance Topographical electrical transmission lines in order to prevent fires caused by powerlines and to maintain defensible space for fire operations that is necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize the spreading of fire to structures. 325.1.3 — Self- Climatic and Local amendment requiring clearance of trees and supporting Topographical other growth from aerial cables in order to prevent aerial cable fires and to maintain defensible space for fire operations that is necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize the spreading of fire to structures. 325.2.1 — Climatic and Local amendment creating defensible space for fire Clearances Topographical operations that is necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize the spreading of fire to structures. HOA.1013914.1 150 Attachment "A" Local Findings Section Local Condition Explanation and Findings 325.2.2— Climatic and Local amendment creating defensible space for fire Extra Hazard Topographical operations that is necessary due to Los Angeles County's unique climate and topography to reduce risk of fire, to minimize impacts of fire in fire hazard severity zone, and to reduce possibility of wildland fires spreading to structures. 325-10— Local amendment requiring clearance of roadways to Roadway Climatic and provide adequate access for firefighting apparatus, to Clearance Topographical create defensible space for fire operations, and to reduce the possibility of wildland fires spreading to structures Necessary due to Los Angeles County's unique climate and topography. 326.7 — Fire Local amendment to require fire safety measures protection Climatic, including but not limited to water supply, firebreaks, facilities Geological, and posting of fire watchers, access roads, restriction of required Topographical activities during high fire hazard and other conditions to maintain reasonable fire safety. Necessary due to Los Angeles County's unique climate and topography to reduce risk of fire, to reduce the possibility of wildland fires spreading to structures, and to minimize impacts of fire. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 326.12.2— Climatic and Local amendment to reduce the threat of fires by Chimneys Topographical requiring spark arrestors on chimneys that is necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize impacts of fire. Such spark arrestors reduce the likelihood of embers exiting a chimney and igniting a fire. 326.14— Climatic and Local amendment requiring clearance of roadways to Roadway Topographical provide adequate access for firefighting apparatus, to Clearance create defensible space for fire operations, and to reduce the possibility of wildland fires spreading to structures Necessary due to Los Angeles County's unique climate and topography. HOA.1013914.1 151 Attachment "A" Local Findings Section Local Condition Explanation and Findings 503.1.2— Climatic, Provides for additional access requirements Additional Geological, and necessary because of terrain, climate or other factors access Topographical that limit access. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the revaience of earthquakes in Los Angeles County. 503.2.1— Climatic, Requires unobstructed clearance to sky on fire Dimensions Geological, and apparatus access roads with exception for protected Topographical tree species. Necessary to prevent obstruction of access roads by tree limbs or other obstructions and thus allow for quick response times to fires and other emergencies. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 503.2.5- Climatic, Provides for more stringent width, turning radius and Dead -ends Geological, and grade specifications for access roads to ensure Topographical access for fire apparatus. Necessary due to unique climatic and topographical conditions that increase the risk of fires. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 503.4— Climatic, Adds speed bumps and speed humps to list of Obstruction of Geological, and prohibited obstructions to fire apparatus access fire apparatus Topographical roads. Speed bumps and speed humps reduce access roads response times to fires and other emergencies because fire apparatus have to slow down to pass over them or drive around them. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. HOA.1013914.1 152 Attachment 2 COUNTYIFIRE PROTECTION DISTRICT FIRE CODE SUMMARY OF MAJOR CHANGES Changes from 2011 Los Angeles County Fire Code to the 2014 Los Angeles County/District Fire Code include: • The proposed 2014 Los Angeles County Fire Code is based on the 2013 California (CA) Fire Code, additional adoption of sections and chapters of the 2012 International Fire Code (IFC) that are not part of the CA Fire Code, numerous Fire Department authored amendments that have been brought forward from previous Fire Code editions, and several new amendments. The base 2012 IFC has chapters rearranged from the previous 2009 edition. Unlike last code cycle, the State Fire Marshal (SFM) did not adopt IFC fire apparatus access requirements of Section 503. This section must be adopted locally in order to be enforceable. The SFM did not adopt Section 503 because of the State Attorney General's opinion that fire apparatus access roads are not a building standard, and therefore, they should not be part of the CA Title 24, Building Standards Code. • Traffic calming devices that affect fire apparatus access roads now require approval by the fire code official. This requirement was by local amendment last code cycle. This requirement is now based on adoption of IFC model code language. Similar to Section 503, this requirement was not adopted by the State. Photovoltaic systems, roof gardens, and landscaped roofs access for firefighter requirements are now based on new model code language which was adopted by the State. Los Angeles County Fire proposes minor amendments and the following firefighter safety amendment: 605.11.2.1 Remote electrical disconnect. Photovoltaic circuits shall be equipped with a means for remote electrical disconnect located downstream from the photovoltaic array at the point where the photovoltaic circuit first enters the structure or at another approved location. The manual control to operate the remote electrical disconnect shall be located within five feet of the building's main electrical panel. The remote electrical disconnect shall be listed and meet the requirements of the California Electrical Code. Exceptions: 1. Photovoltaic circuits contained in rigid or electrical metallic tubinq running between the array combiner box and the main electrical panel which are entirely exterior to the _building need not be equipped with a means of remote electrical disconnect other than the disconnects intrinsic to the system. 2. Photovoltaic circuits contained in rigid or electrical metallic tubing running between the array combiner box and the main electrical panel that run through the interior of the building when installed a minimum of 18" below the roof assembly when measured parallel to the surface of the roof. Deleted ban for open flame cooking devices on combustible balconies or within 10 feet of combustible construction at multi -residential buildings due to problematic enforcement of this requirement. If there is a fire hazard because of a cooking issue on a combustible balcony, it can be addressed with other sections of the code, rather than needing an all-out ban of such conditions. SFM does not adopt this section either. Added new amendment to prohibit high voltage transmission power line over the required fire apparatus access roads that face the building's exterior walls for new buildings. The restricted area is termed area of firefighting operations. Added prohibition to use or release floating luminaries due to ignition concerns to wildfire areas and structures. Allowed use only by fire code permit. Added Department policy of fire flow water supply requirements directly into the fire code: 507.2 Type of water supply. A water supply shall consist of reservoirs, pressure tanks, elevated tanks, water mains or other fixed systems capable of providing the required fire flow. Where facilities, buildings or portions of buildings are hereafter constructed or moved into or within the jurisdiction and are located within a water utility_ service area and pressure zone, fire flow water supply shall be provided directly from a water utility's water system. The use of a private water storage system for fire flow water supply purposes shall be approved by the fire code official. Revised SFM authored Appendix K "Temporary Amusement Haunted Houses" to better meet the needs of the Consolidated Fire Protection District by accommodating lesser hazardous temporary haunted house -themed events. Rewrote Appendix M Fire Hazard Severity Zones. Made other administrative and editorial changes. Many sections of the existing fire code were renumbered and/or deleted and re -added to correspond to the International Fire Code/State Fire Code section numbering scheme. AGENDA NO. 8.1 AMENDMENT TO LOCAL FINDINGS PER LOS ANGELES COUNTY FIRE MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Raymond Tao, Building Official VIA: James DeStefano, City Manager DATE: May 6, 2014 RE: Fire Code Ordinance Findings Attachment "A" Staff is introducing an Ordinance to the City Council today for adoption on May 20, 2014. The Ordinance proposes adopting the Los Angeles County Fire Code Amendments based on their local findings. These findings must be based on local climatic, geological, or topographical conditions. Diamond Bar has the same hillsides, Fire Zones, and emergency access issues that occur in the unincorporated areas of Los Angeles County from which these findings are based on. Staff is proposing using the Fire Department findings (as an attachment) in addition to the local findings (found in Section B of the Ordinance) as an attachment entitled "attachment A". Unfortunately, the Los Angeles County Fire Department previously provided incorrect findings to the City for local adoption. They provided us with the correct findings with on May 1, 2014. These are the local findings as required by the California Health and Safety Codes 17958.5, 17958.7, and 13869.7. As a result, we will need to remove the old copy entitled "Attachment A" and replace them with a new attachment which is provided on their May 1, 2014 letter. The Ordinance and staff report remain the same with no changes. P. MICHAEL FREEMAN FIRE CHIEF FORESTER & FIRE WARDEN May 1, 2014 James DeStefano City Manager 21810 E. Copley Drive Diamond Bar, CA 91765 Dear Mr. DeStefano: COUNTY OF LOS ANGELES FIRE DEPARTMENT 1320 NORTH EASTERN AVENUE LOS ANGELES, CALIFORNIA 90063-3294 ADOPTION OF THE 2014 LOS ANGELES COUNTY FIRE CODE — An incomplete list of more restrictive fire and life safety building standards was inadvertently sent to you on April 7, 2014, in a letter regarding the adoption of the 2014 Los Angeles County Fire Code. Enclosed is a complete list of these standards, which are also available on the link to the Certified County Ordinance (#2014-0014) Fire Code Adoption available at: http://file.lacounty.gov/bos/supdocs/84058.pdf We apologize for any inconvenience this may have caused. Should you have further questions, please contact Captain John Hentsch, Codes and Ordinances Unit, at (323) 890-4226. Thank you, PHILIP COCKER, ASSISTANT FIRE CHIEF FIRE MARSHAL FIRE PREVENTION DIVISION HOA.763366.1SERVING THE UNINCORPORATED AREAS OF LOS ANGELES COUNTY AND THE CITIES OF: AGOURA HILLS BRADBURY CUDAHY HAWTHORNE LA MIRADA MALIBU POMONA SIGNAL HILL ARTESIA CALABASAS DIAMOND BAR HIDDEN HILLS LA PUENTE MAYWOOD RANCHO PALOS VERDES SOUTH EL MONTE AZUSA CARSON DUARTE d �_a U, LAKEWOOD NORWALK ROLLING HILLS SOUTH GATE BALDWIN PARK TITLE 32-?�PEWQUM ELMONTE INDUSTRY ,-n PALMDALE ROLLING HILLS ESTATES An incomplete list of more restrictive fire and life safety building standards was inadvertently sent to you on April 7, 2014, in a letter regarding the adoption of the 2014 Los Angeles County Fire Code. Enclosed is a complete list of these standards, which are also available on the link to the Certified County Ordinance (#2014-0014) Fire Code Adoption available at: http://file.lacounty.gov/bos/supdocs/84058.pdf We apologize for any inconvenience this may have caused. Should you have further questions, please contact Captain John Hentsch, Codes and Ordinances Unit, at (323) 890-4226. Thank you, PHILIP COCKER, ASSISTANT FIRE CHIEF FIRE MARSHAL FIRE PREVENTION DIVISION HOA.763366.1SERVING THE UNINCORPORATED AREAS OF LOS ANGELES COUNTY AND THE CITIES OF: AGOURA HILLS BRADBURY CUDAHY HAWTHORNE LA MIRADA MALIBU POMONA SIGNAL HILL ARTESIA CALABASAS DIAMOND BAR HIDDEN HILLS LA PUENTE MAYWOOD RANCHO PALOS VERDES SOUTH EL MONTE AZUSA CARSON DUARTE HUNTINGTON PARK LAKEWOOD NORWALK ROLLING HILLS SOUTH GATE BALDWIN PARK CERRITOS ELMONTE INDUSTRY LANCASTER PALMDALE ROLLING HILLS ESTATES TEMPLE CITY BELL CLAREMONT GARDENANGLEWOOD LAWNDALE PALOS VERDES ESTATES ROSEMEAD WALNUT BELL GARDENS COMMERCE GLENDORA !RWINDALE LOMITA PARAMOUNT SAN DIMAS WEST HOLLYWOOD BELLFLOWER COVINA HAWAIIAN GARDENS LA CANADA-FLINTRIDGE LYNWOOD PICO RIVERA SANTA CLARITA WESTLAKE VILLAGE LA HABRA W HITTI ER SECTION 275. Findings in Support of Adoption of More Restrictive Building Standards. The provisions of this ordinance contain various changes, modifications, and additions to the 2013 California Fire Code. Some of those changes are administrative in nature in that they do not constitute changes or modifications to requirements contained in the building standards adopted by the State Fire Marshall and published in the California Building Standards Code. Pursuant to Health and Safety Code sections 17958.5, 17958.7, and 189415, the Board of Supervisors hereby expressly finds and determines that all of the changes and modifications to requirements contained in the building standards published in the California Building Standards Code, contained in this ordinance, which are not administrative in nature, are reasonably necessary because of local climatic, geological, or topographical conditions in the County of Los Angeles and in the Consolidated Fire Protection District of Los Angeles County. This expressed finding is supported and based upon the following more specific determinations: CLIMATIC - The County of Los Angeles is located in an area subject to climatic conditions with long periods of low humidity and hot weather, combined with unpredictable seasonal high winds (Santa Ana wind conditions), resulting in increased exposure to fire risk. This combination of events creates an environment that is conducive to rapidly spreading fires. Control of such fires requires rapid response. With the time that is required to deal with potential obstacles from the wind, such as fallen trees, street lights, and utility poles, in addition to the time required to climb 75 feet vertically up flights of stairs, the ability to respond rapidly is negatively impacted. Additionally, there is a significant increase in the amount of wind at 60 feet above the ground. Use of aerial -type fire fighting apparatus above this height would place rescue personnel at increased risk of injury. High winds will also cause burning embers to become airborne resulting in the rapid spread of a fire to nearby structures. Immediate containment of a fire is the only method by which it can be controlled during high wind conditions. In high fire severity zones, a unique combination of low humidity, strong winds, and dry vegetation exists. GEOLOGICAL - The County of Los Angeles is located in the middle of the seismically active area identified as Seismic Zone 4. The viability of the public water system would be questionable at best after a major seismic event. Tall buildings would become vulnerable to uncontrolled fires due to a lack of available water and an inability to pump sufficient quantities of any available water to floors above the 55 -foot level. A severe seismic event has the potential to negatively impact any rescue or fire suppression activities because it is likely to create significant physical obstacles and logistical challenges. With the probability of strong aftershocks, there exists a need to provide increased protection for anyone on upper floors_ Geological conditions created by the numerous faults will result in increased fire danger to structures, delayed fire department response, and unique rescue challenges. Seismic events of sufficient magnitude will cause substantial damage to structures. These damages are likely to be accompanied by a substantial number of fires that may exceed the fire department suppression capabilities. Accordingly, built-in fire suppression systems provide the only adequate measure to mitigate the potential hazards from and damage caused by such fires. The County of Los Angeles is subject to occasional severe rainstorms. The impacts from these rainstorms are exacerbated if hillside areas have been burned by wildland fires because significant mud and debris flows can occur. Mud and debris flows can impair fire department access or delay response times if access roads are obstructed by mud or debris. TOPOGRAPHICAL - The topographical conditions of the County of Los Angeles includes many mountains, hills, and canyons which tend to accelerate the periodic high - velocity winds by means of a venturi effect. These canyon winds and the significant growth of vegetation of a combustible nature increase the fire danger. Additionally, long periods of dry, hot weather, combined with unpredictable seasonal winds (Santa Ana wind conditions) result in increased exposure to fire risk. The hillside areas have access roads that are narrow, steep,. and contain many sharp curves, all of which makes timely response by large fire apparatus difficult. The specific sections of this code that constitute more restrictive building standards are identified in the table set forth below. The more restrictive building standards contained in this code and identified in the table below shall be applicable only in those cities served by the District which have ratified the aforesaid sections in accordance with California Health and Safety Code section 13869. 304.1.2— Climatic and Local amendment requiring brush clearance in order Vegetation Topographical to maintain defensible space for fire operations that is necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize the spreading of fire to structures. s l 315.3.2.1— Climatic Prevents storage of combustible materialsunder Storage under stairways to help prevent fire in stairways from stairways preventing safe exit in event of fire. Necessary, because of increased danger of fire in Los Angeles County due to hot and windy conditions. 316.6.1— Climatic, Imposes additional requirements for the grounding of Structures Geological, and construction under high-voltage transmission lines in Topographical order to protect property, the public, and firefighters responding to emergencies_ Necessary due to Los Angeles County's unique climate and topography to reduce risk of fire, to reduce the possibility of fires being causes by downed high-voltage transmission lines, to minimize the spreading of fires that may begin under transmission lines, and to protect firefighters responding to emergencies under transmission lines. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 317 -- Rooftop Climatic and Provides various design and location requirements for gardens and Topographical roof gardens and landscaped roofs for residential and landscaped commercial structures. Necessary due to roofs. Los Angeles County's unique climate and topography to reduce risk of fire, to reduce the possibility of fires being causes by rooftop vegetation, to minimize the spreading of fires, and to protect firefighters responding to emergencies by ensuring that the integrity of the roof is not compromised by a garden or landscaping. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 326.7 — Fire Climatic, Local amendment to require fire safety measures protection Geological, and including but not limited to water supply, firebreaks, facilities Topographical posting of fire watchers, access roads, restriction of required activities during high fire hazard and other conditions to maintain reasonable fire safety. Necessary due to Los Angeles County's unique climate and topography to reduce risk of fire, to reduce the possibility of wildland fires spreading to structures, and to minimize impacts of fire. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 326.12.2— Climatic and Local amendment to reduce the threat of fires by Chimneys Topographical requiring spark arrestors on chimneys that is necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize impacts of fire. Such spark arrestors reduce the likelihood of embers exiting a chimney and igniting a fire- ire_326.14— 326-14— Climatic and Local amendment requiring clearance of roadways to Roadway Topographical provide adequate access for firefighting apparatus, to clearance create defensible space for fire operations, and to reduce the possibility of wildland fires spreading to structures. Necessary due to Los Angeles County's unique climate and topography. 503.1.2— Climatic, Provides for additional access requirements Additional Geological, and necessary because of terrain, climate, or other factors access Topographical that limit access. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 503.2.1 — Climatic, Requires unobstructed clearance to sky on fire Dimensions Geological, and apparatus access roads with exception for protected Topographical tree species. Necessary to prevent obstruction of access roads by tree limbs or other obstructions and thus allow for quick response times to fires and other emergencies. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the 7-577, "Y f tir C prevalence of earthquakes in Los Angeles County. 503.2.5— Climatic, Provides for more stringent width, turning radius, and Dead -ends Geological, and grade specifications for access roads to ensure Topographical access for fire apparatus. Necessary due to unique climatic and topographical conditions that increase the risk of fires. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County- ounty_503.4— 503.4— Climatic, Adds speed bumps and speed humps to list of Obstruction of Geological, and prohibited obstructions to Fre apparatus access fire apparatus Topographical roads. Speed bumps and speed humps reduce access roads response times to fires and other emergencies because fire apparatus have to slow down to pass over them or drive around them. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fres in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 503.4.1 — Climatic, Requires fire code official approval to install traffic Traffic -calming Geological, and calming devices such as speed bumps and speed devices Topographical humps. Such devices can reduce response times to fires and other emergencies. Necessary to ensure adequate response times due to the unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. This section is necessary because the risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 503.7 — Fire Climatic, Requires fire apparatus access roads in recreational apparatus Geological, and vehicle, mobile home, manufactured housing, sales access roads Topographical lots, and storage lots. Necessary to ensure adequate in recreational water supply and access to such locations due to the vehicle, mobile unique climatic and topographical conditions that home, manu- increase the risk of fires in fire hazard severity zones. factured Further nimreccary Korai Ese the rick of fire is ti MA housing, sales increased due to the prevalence of earthquakes in lots, and Los Angeles County. storage lots 503.7.1 — Fire Climatic, Requires additional fire apparatus access roads in apparatus Geological, and mobilehome parks and special occupancy parks. access roads Topographical Necessary to ensure adequate water supply and in mobilehome access to such locations due to the unique climatic parks and and topographical conditions that increase the risk of special fires in fire hazard severity zones. Further necessary occupancy because risk of fire is increased due to the parks prevalence of earthquakes in Los Angeles County. 504.5 — Roof Climatic, Provides various design and location requirements for top barriers Geological, and solar photovoltaic systems installed on roofs of and parapets Topographical buildings for residential and commercial structures. Access and spacing requirements ensure firefighter access to the roof, provide access pathways to specific areas of the roof, provide for venting cut-out areas, and to provide emergency egress from the roof. Necessary because of increased danger of fire in Los Angeles County due to climatic and topographical conditions. 507.5-1.2— Climatic, Requires a draft hydrant for swimming pools and Pool draft Geological, and spas located in the fire hazard severity zone in order system in fire Topographical to provide a source of water to fight fires. Necessary hazard because of unique climatic and topographical severity zones conditions that increase the risk of fires in.fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 507.5.10 — Climatic, Provides posting of sign to notify fire department of Draft system Geological, and draft hydrant for swimming pools and spas in fire identification Topographical hazard severity zone. Necessary because of unique sign climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the INI IWO i�2 W� R il �§WNK� R`RR prevalence of earthquakes in Los Angeles County. 901.63.1 — Climatic, Provides signage requirements for water control Above -ground Geological, and valves in order to facilitate fire fighter identification water control Topographical and use of said valves in an emergency. Necessary valve signs because of unique climatic and topographical conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 901.6.3.4— Climatic, Provides clearance requirements for water control Clear space Geological, and valves in order to facilitate fire fighter identification around above- Topographical and use of said valves in an emergency. Necessary ground water because of unique climatic and topographical control valve conditions that increase the risk of fires in fire hazard severity zones. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 903.2.11.3 — Climatic and Provides an additional level of protection to Geological occupancies in case of a fire by requiring installation Building over of automatic fire sprinklers. Necessary because of three stories in large number of buildings over three stories in height Los Angeles County that increases the risk of fire due to damage or collapse of buildings due to the increased prevalence of earthquakes in Los Angeles County. 903.2.11.7 — Climatic, Provides an additional level of protection to Occupancies in Geological, and occupancies in case of a fire by requiring installation Fire Hazard Topographical of automatic fire sprinklers. Necessary because of Severity Zones unique climatic and topographical conditions that and in the increase the risk of catastrophic fires in fire hazard Malibu- Santa severity zones and due to the topography that Monica reduces response times to fires. Further necessary Mountains or because risk of fire is increased due to the San Gabriel prevalence of earthquakes in Los Angeles County. Southface areas ...,... .v;. ru'x.Y",.,,�--.. /i._F ,. -..,.. .... .s;u � r.c..-v +�'. ...r. '.yi -_..f.v .. M1.,,_, ...,,..: G. v".� .,....>r'Y. u,..w1L�YJ+'a'✓i,. rtw �,rr_'�-. R-*� '=-- Requires installation of exterior fire alarm visual 903-4-2— Climatic and Alarms Geological device. Visual alarms are necessary to warn both disabled and non -disabled persons. Necessary because of increased likelihood of fires due to climatic conditions. Further necessary because risk of fire is increased due to the prevalence of earthquakes in the County. 903.7— Climatic and Requires installation of devices for the automatic fire Buildings four Geological sprinkler system within an exit stairway enclosure. or more stories Necessary because of increased likelihood of fires due to climatic conditions. Further necessary because risk of fire is increased due to the prevalence of earthquakes in the County. 905.2.1— Climatic Construction and installation requirements for Class I Class l standpipes to ensure adequate fire protection standpipes; systems and water supply due to fires in Los Angeles 905.2.1.1, County's hot and windy climate_ 905.2.1.2; 905.2.1.3 905.4— Climatic Installation/Regulation of Fire Protection System to Location of ensure proper location of hose connection to control Class I fires in Los Angeles County's hot and windy climate_ standpipe hose connections 905.5.3— Climatic Installation and regulation of interior wet standpipes Class ll to ensure adequate fire protection system due to fires System 1 112- in Los Angeles County's hot and windy climate. inch hose 905.6.1— Climatic Local amendment regarding installation and Protection regulation of Fire Protection System to ensure proper location of hose connection to control fires. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. Climatic Size requirements for Class III standpipes to ensure 905.6.1.1— Size adequate fire protection system. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. 905.9 — Riser Climatic Additional requirements to fire protection system for shutoff valve testing, maintenance and operation. Necessary supervision because of increased danger of fire in Los Angeles and drain County due to hot and windy conditions. 905.12— Climatic Requires installation and other guidelines related to Basement pipe inlets for fire protection systems in basements. inlets, Necessary because of increased danger of fire in 905.12.1, Los Angeles County due to hot and windy conditions. 905.12.2, 905.12.3, 905.12.4 910.2.1.1— Climatic and Requires smoke and heat removal for basement level Group S-2 geological parking garages. Necessary to increase ability of fire fighters to respond to fires in parking garages. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions and the prevalence of earthquakes in Los Angeles County. 910.4— Climatic Requirements for mechanical smoke exhaust in Mechanical buildings. Necessary because of increased danger of smoke fire in Los Angeles County due to hot and windy exhaust conditions. 912.2.1— Climatic, Requires fire department connections to be located Visible location Topographical, within 150 feet of a public fire hydrant and at a safe Geological distance from the building_ Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. Further necessary because the risk of fire is increased due to the prevalence of earthquakes in Los Angeles County_ _r.-.ti _.,..� ,:. ,,,�,.,r��. u ... ._:� ate.,-,..._ .2.�.,,.,✓ _—a.. �.., ..rr,;:._..e, r.�'_..a.:._nrsry i- -w, 3u.,..x,>:,.._.:� _� 912.7— Climatic, Requires red paint on fire department connections Identification Topographical subject to rust or corrosion in order to identify them to firefighters and protect from the elements. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. 912.8— Climatic, Requires breakable caps or plugs for fire hose Breakable Topographical couplings to protect them from the elements and to caps or plugs ensure easy access to the fire department connection during fires. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. 914.9.1— Climatic Requires spray booths to have automatic fire Spray booths sprinkler system protection under specified conditions. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. Further necessary because the risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 1007.9.1— Climatic, Requirements for signage warning against elevator Signage for Geological, and use in an emergency. Necessary to ensure proper high-rise Topographical notice and evacuation in case of fire or other buildings emergency. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. Further necessary because risk of fire and need for evacuation is increased due to the prevalence of earthquakes in Los Angeles County. 1103.2— Climatic and Adopts International Fire Code requirements for radio Emergency Geological coverage in existing buildings. Necessary to increase Responder fire and life safety and increase ability of fire fighters Radio to rescue people trapped in buildings during an Coverage in emergency and to communication between fire Existing fighters when responding to fire and life safety buildings emergencies. Necessary because of the prevalence of earthquakes in Los Angeles County and the risk of fires due to the climate in Los Angeles County. Ham, ♦.sT:C=+.-... 3,...-.:� -,,.. wy<.';,, h i. ...'f ." F 9104 — Means Climatic and Adopts International Fire Code requirements of egress for Geological regarding egress requirements for existing buildings. existing Necessary to increase fire and life safety and to buildings minimize fire danger from hazardous materials. Necessary because risk of fire and spillage of hazardous materials is increased due to the prevalence of earthquakes in Los Angeles County. 1104.6.7— Climatic and Adopts requirement to keep fire escapes clear and Maintenance Geological unobstructed to allow for safe evacuation of buildings in event of fire or other life safety emergency. Necessary to increase fire and life safety in evacuations because of the prevalence of earthquakes in Los Angeles County and the risk of fires due to the climate in Los Angeles County. 1105.1 —Tire Climatic, Requirement for fire access roads for tire storage Storage Yards Topographical, yards to enable fire apparatus to gain access to fight and Geological fires. Necessary to increase fire and life safety and to minimize risk of fire spreading beyond storage areas. Necessary because risk of fire due to climate and topography in Los Angeles County and due to the prevalence of earthquakes in Los Angeles County. 2007.9— Climatic and Provides for additional public safety Helistops for Topographical evacuation/landing area on high-rise buildings. high rise Necessary due to large number of high-rise buildings in Los Angeles County and difficulty in evacuating high-rise buildings in case of fire or other emergency. 2007.10 — Climatic and Provides for requirements for helistops in fire hazard Helistops in Topographical severity zones to enable helicopters and associated Fire Hazard water tenders and support equipment to safely Severity operate to conduct operations to combat fres in those Zones; areas. Necessary because of increased danger of 1107.10.1 fire in Los Angeles County due to hot and windy Surface conditions and topography that hinders the ability for fire apparatus to gain access to remote portions of the County. 2007.10.2— Climatic; Requires a hydrant next to helistops in fire hazard Hydrant Topographical severity zones to enable helicopters to fill their tanks to facilitate water drops on wildland fires in those areas. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions and topography that hinders the ability for fire apparatus to gain access to remote portions of the County. 2007.10.3— Climatic; Adopts requirements for fire apparatus access to Access Topographical helistops in fire hazard severity zones to enable support equipment and apparatus associated with helicopter operations to combat fres in those areas. Necessary because of increased danger of fire in the county due to hot and windy conditions and topography that hinders the ability for fire apparatus to gain access to remote portions of the County. 2404.4 — Fire Climatic Provides for spray booths to be equipped with protection automatic fire sprinklers. Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. 2503, 2504, Climatic and Provides requirements for fruit and crop ripening 2505, 2506, Geological operations to prevent ignition of ethylene gas and 2507 — Fruit reduce risk of fire and explosion. Necessary because and crop of increased danger of fire in Los Angeles County due ripening to hot and windy conditions and to reduce risk of fires and explosion from earthquakes. 2810— Climatic Provides requirements for the safe storage of Storage of combustible pallets to reduce risk of fire. Necessary combustible because of increased danger of fire in Los Angeles idle pallets County due to hot and windy conditions. 3104.21— Climatic and Increased clearance requirements for combustible Combustible Topographic vegetation near tents and membrane structures. vegetation Necessary to increase fire and life safety around such structures and to create defensible space. Necessary because of fire risk due to climate and unique "+'�. K , a h. topography of Los Angeles County. Table 3206.2 Climatic and Provides for increased separation for aisles_ Geological Necessary because of unique climatic conditions that increase the risk of fires. Further necessary because risk of fire is increased due to the prevalence of earthquakes in Los Angeles County. 3206.7.1— Climatic Requires installation of smoke and heat vents. Vents Necessary because of increased danger of fire in Los Angeles County due to hot and windy conditions. 3208-2.2— Climatic Provides for effectiveness of sprinkler systems by Racks with prohibiting solid shelves, which would restrict water solid shelving from extinguishing fire on shelves. Necessary because of increased danger of fire in Los Angeles County due to climatic conditions. 3505.9— Geological Requires protective devices to be installed on fuel Sackflash gas and oxygen lines to increase safety and reduce prevention risk of explosion and fire. Necessary because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 4907.1— Climatic and Local amendment providing that defensible space General Topographical requirements shall also comply with Chapter 3 of this code. Necessary due to Los Angeles County's unique climate and topography to reduce risk of fire and to minimize impacts of fire in Fire Hazard Severity Zone. 5003.11.3.8 — Climatic and Creates requirements for floors in buildings where Floors Geological hazardous materials are used or stored. Necessary to increase fire and life safety and to minimize fire danger from hazardous materials. Necessary because risk of fire and spillage of hazardous materials is increased due to the prevalence of earthquakes in Los Angeles County. 5704.2.8.3 — Geological Requires secondary containment of flammable and Secondary f•nmhr gtihla Eirt� circ that arc nnce�Su;'y to �nrfIo�eJe.r c fire ��" V. VLA rAl containment and life safety and to prevent fires involving flammable and combustible liquids from spreading. Necessary because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 5704.2.8.16.1 Climatic and Requires foam deluge system. Necessary because — System Geological of increased danger of fire in Los Angeles County due requirements to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 5704.2.9.1.1 — Geological and Requires all above -ground tanks exceeding 1,500 Required foam Climatic square feet of liquid surface area used for the storage fire protection of Class I or Class 11 flammable liquids to be provided systems with foam fire protection. Necessary because of increased danger of fire in Los Angeles County due to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 5704.2.9.6.1.3 Geological and Provides for additional spacing between tanks to — Location of Climatic reduce fire danger and help prevent fire from tanks for spreading to adjacent tanks. Necessary because of boilover liquids increased danger of fire in Los Angeles County due to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 5704.3.7.6 — Geological and Construction and fire access requirements for liquid Construction Climatic storage rooms. Necessary because of increased danger of fire in Los Angeles County due to climatic conditions and because risk of explosion or container failure is increased due to the prevalence of earthquakes in Los Angeles County. 5706.5.1.1 — Geological and Provides increased distances for bulk transfer and Climatic process transfer operations so that they are farther Location away from the public and other buildings. Necessary because of increased danger of fire in Los Angeles . ._ n ..._... .. ,, .., w.:'kt � 'xfi...,....,.,r i'`v4tin?r"r..w.•-'. kst ��a:. �r+�h w,t� \ Sv. County due to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 5706.5.1.19 — Geological and Class I, II, or III liquids shall be transferred from a Liquid transfer Climatic tank vehicle or tank car only into an approved atmospheric tank or approved portable tank. Necessary because of increased danger of fire in Los Angeles County due to climatic conditions and because risk of leaks or tank failure is increased due to the prevalence of earthquakes in Los Angeles County. 6104.4— Geological and Requirements for LP gas storage tank distances. Multiple Climatic Necessary because of increased danger of fire in container Los Angeles County due to climatic conditions and installation because risk of leaks or tank failure its increased due to the prevalence of earthquakes in Los Angeles County 8104 — fire Climatic and Creates requirements for fire access roads and apparatus Topographical storage requirements for tire storage in automobile access roads; wrecking yards_ Necessary to enable fire apparatus 8106— and fire fighters to gain access to fight fires and housekeeping; respond to emergencies. Necessary because risk of 8108 tires fire due to climate and topography in Los Angeles County. APPENDIX B Topographical Provides for increased fire -flow to allow for more Section and Climatic water to be available to fight fires. Necessary B105.1 — One- because of increased danger of fire in Los Angeles family County due to climatic and topographical conditions_ dwellings APPENDIX B Topographical Provides for increased fire -flow to allow for more Section and Climatic water to be available to fight fires. Necessary B105.1.1 — because of increased danger of fire in Two-family Los Angeles County due to climatic and topographical dwellings conditions. APPENDIX B I Topographical Provides for increased fire -flow to allow for more q< water to be available to fight fires. Necessary Section and Climatic B105.2 — because of increased danger of fire in Los Angeles Buildings other County due to climatic and topographical conditions. than one -and two-family dwellings APPENDIX B Topographical Provides for increased fire -flow at mobile home parks Section and Climatic in Very High Fire Hazard Severity Zones to allow for B105.3 -- more water to be available to fight fires. Necessary Mobile home because of increased danger of fire in Los Angeles parks County due to climatic and topographical conditions. APPENDIX B Topographical Provides for increased fire flow for subdivisions of Section and Climatic land to allow for more water to be available to fight B105.4 — Land fires. Necessary because of increased danger of fire subdivision in Los Angeles County due to climatic and projects topographical conditions. APPENDIX C, Topographical Provides for hydrant spacing on streets to ensure Section and Climatic hydrants are accessible to firefighters. Necessary C102.2 — because of increased danger of fire in Los Angeles Location on County due to climatic and topographical conditions. street APPENDIX C, Topographical Provides for hydrant spacing to ensure that water is Section and Climatic available to fight fires. Necessary because of C105.2 — One- increased danger of fire in Los Angeles County due to family dwelling climatic and topographical conditions. APPENDIX C, Topographical Provides for hydrant spacing for cul-de-sacs to Section and Climatic ensure that there is adequate water supply available C105.2.1 — to fight fires. Necessary because of increased Cul-de-sac danger of fire in the County due to climatic and hydrant topographical conditions. location APPENDIX C, Topographical Provides for hydrant spacing for buildings other than Section and Climatic single family dwellings to ensure that there is C105.2.2 - adequate water supply available to fight fires. Buildings other Necessary because of increased danger of fire in the �iL-}..N`:f��r����,Y<.�<W than one- family dwelling units .)- County due to climatic and topographicalconditions. APPENDIX C, Topographical Provides requirements for on-site hydrants to ensure Section C106 - and Climatic that there is adequate water supply available to fight On-site fires. Necessary because of increased danger of fire hydrants in Los Angeles County due to climatic and topographical conditions. APPENDIX K, Topographical, Provides various design and location requirements for Section K103 Geographic, and temporary haunted houses, ghost walks, and similar — General Climatic amusement uses where the means of egress are not Requirements apparent due to decorative materials confusing sounds and or visual effects. Necessary because of ,r6crease,' danger of fire i� � 'Los Angeles County due to climatic and topographical conditions and the prevalence of earthquakes in Los Angeles County. CITY COUNCIL Agenda # 8.2 Meeting Date: 5/612014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma aerg TITLE: CONSIDERATION OF DESIGN OF SITE D PUBLIC PARK AND RECOMMENDATION TO NAME IT DIAMOND CANYON PARK RECOMMENDATION: Approve. FINANCIAL IMPACT: All costs related to the design and development of this park will be borne by the developer, Lennar Homes of California, Inc. After construction of the park and the successful completion of the 120 day plant establishment period, the City Council can accept the dedication of the park to the City. Operations and Maintenance costs after the turnover of the park to the City are estimated to be about $45,000 annually ($24,000 for the rain garden, $21,000 for the remainder of the park). BACKGROUND: Lennar Homes of California, Inc. has received approval by the City Council to construct a residential neighborhood at the corner of Diamond Bar Blvd and Brea Canyon Road (Site D). The Conditions of Approval dated 12/17/13 require that Lennar Homes construct a turn -key public park of at least 2.5 net acres in size. The Parks & Recreation Commission reviewed and recommended the park elements included in the Conditions of Approval at their 9126113 meeting. The footprint of the proposed park was determined in a series of three community meetings conducted between 9116110 and 519113. The shape of the current concept plan of the park matches the shape presented and generally accepted by the participants at the 519113 community meeting. The Parks and Recreation Commission received a presentation of the conceptual plan for the park at their April 24, 2014 meeting. There were approximately 35 residents in attendance, 16 of which provided comments on the concept plan. The Commission determined that the concept plan contains all the elements required in the conditions of approval, plus recommended some additional elements based on input received from the community at the meeting. These additional elements include: 1. Adjust the tubular steel fence around Castle Rock Road to keep the existing walk access out to Brea Canyon Road, and omit the access gate at the south eastern comer of the cul de sac. This will eliminate pedestrian access directly into the park from the cul de sac. 2. Keep the theme rail decorative fence along the back of sidewalk along Brea Canyon Road from Castle Rock to Diamond Bar Blvd. However, add a tubular steel fence along the back of the secondary walkway along the tot lot and past the shade structure. 3. Add additional tree and shrub buffering along the south side of the park between existing residences and the pedestrian walkway; especially near the Brea Canyon Channel. 4. The EVA/Pedestrian trail that connects out to Pasado Drive will be a hardened DG trail. Removable bollards will be installed at the transition to the cul de sac at Pasado Drive. 5. Lighting concepts for the walkways and parking lot have been added to the park plan, including low level lighted bollards and pole lighting tied to the character of fixtures planned for the Grand Avenue Beautification project. DESCRIPTION OF CONCEPTUAL PLAN (COPY ATTACHED): The following amenities are included in the park concept plan: a. Parking lot for 11 cars including two accessible spaces. b. Tot Lot for 5-12 year olds, including swing set, with engineered mulch surfacing. c. Two Tot Lots for 2-5 year olds, including one swing set, with engineered mulch surfacing. d. Pedestrian Bridge over Brea Canyon Channel. e. Rain Garden interpretive Area, fenced with lockable gates and interpretive signs. f. Two Picnic Areas with shade structures, picnic tables and barbecues. g. Trail Head for future Crooked Creek Trail, including signs. h. Six Exercise Stations along DG pedestrian Path, i. Two Drinking Fountains j. Two Park Identification Signs k. Above -ground drain on the south end of the lot adjacent to Brea Canyon Road shall be covered. I. Twelve Park Benches. m. Centralized Irrigation System n. Two -rail decorative fence along Brea Canyon Road, o. Tubular steel fence between decorative fence adjacent to tot lot and shade structure. p. Security lighting along walkways and in parking lot. q. Pedestrian access directly from Castle Rock cul de sac to park is eliminated. r. Trash receptacles throughout park. s. Tree and shrub buffering between existing residences and pedestrian walkway. t. Landscaping throughout park. RECOMMENDED PARK NAME: Several potential names were discussed by the Parks & Recreation Commission at their April 24, 2014 meeting. These names include Willow Heights Park, Crooked Creek Park, Brea Canyon Park, Gateway Park, Diamond Canyon Park and Peaceful Garden Park. Following is.the rationale behind each of these suggested names: Willow Heights Park — Working name of park. Also the name of the housing development. Crooked Creek Park — Crooked Creek is the name of a future trail leading south from the park site to the Schabarum Trail. Brea Canyon Park — Based on its location adjacent to Brea Canyon Road. Gateway Park — Based on its location near the southern entry into the City. Diamond Canyon Park* -- Uses the word "Diamond" from Diamond Bar Blvd and "Canyon" from Brea Canyon Road. Peaceful Garden Park — Based on the perceived personality of the park and the Rain Garden element. * Diamond Canyon Park is the name recommended by City staff and the Parks & Recreation Commission. Discussion: The size of the proposed park meets the size requirement of net 2.5 acres stated in the Conditions of Approval. All of the park amenities in the park concept plan are stated in the Conditions of Approval or are recommended by the Parks and Recreation Commission based on public input at their April 24, 2014 meeting. Representatives from Lennar Homes will be in attendance at the May 6, 2014 City Council meeting to present the concept plan to the Council members and to the public. They will also be available to answer questions and to respond to concerns. PREPARED -AND REVIEWED BY: Director of Community Services ATTACHMENT: Site D Park Concept Plan Park Lighting Plan Greg Gubman Community Development Director \r \ \012 \ \ \ M LIGHTING LEGEND SYMBOL DESCRIPTION MODEL LIGHTED BOLLNRD BEACON OMB42-BB PARKING LOT LIGHTING P= _ 1 R� / PARKING LOT POLE & BASE FLDC-6-BMT PARKING LOT _UMINARV &POLE \S` . (BEACON OR TO MATCH GRAND AVENUE } ' / EAUTIFIGATION PLANS) (LU MINARCBEACONCPD20-BB OR TO MATCH CATIONGRAND UE PLANS) LIGHTING LEGEND SYMBOL DESCRIPTION MODEL LIGHTED BOLLNRD BEACON OMB42-BB PARKING LOT LIGHTING LUMINARY.BEACONCPD20-BB _ POLE & BASE: BEACON FLDC-B-BMT WILLOW HEIGHTS PRELIMINARY LANDSCAPE PLAN ® LIGHTING PLAN CITY OF DIAMOND BAR, CALIFORNIA LENNAR HOMES 25 ENTERPRISE, SUITE 300, IRVINE, CA 92656 k SGALE: 40i_Dii SUNJ-fMUNYHY&YAKIN111, INI. NORTH 0"P76=171<o--'wn 04/29/2014 , SMP ,4611C-003 M �6t�rxroaa/ �196� TO: CITY CLERK FROM: Pin DATE: .5_1611 4— ADDRESS: 252 () Ctwkzl C%vee-k A- 1)B PHONE: ORGANIZATION: &222 Z5wg ,/ AGENDA#ISUBJECT: 1 expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records. Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY �CLERK FROM: ( t Y11yw e DATE: SA -1 ADDRESS: 0 PHONE: J D _2 � I —03 6 ORGANIZATION: AGENDAf#ISUBJECT:,,��, �4 I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. LoA Signatur This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE:��" ADDRESS: PHONE - .ORGANIZATION: AGENDA#/SUBJECT: expect to address the Council on the subject agendalsubject item. Please have the Council Minutes reflect my name and address as written above. F F Signature This document is a public record subject to disclosure under the Public Records Act. 1 _ IOND B�iR VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ALli J DATE: C ADDRESS: PHONE: ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. n - �89 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK `. FROM: DATE: t d� � ADDRESS: PHONE: ORGANIZATION: AGENDA#ISUBJECT: I expect to address the Council on the subject agendafsubject it Ple e have the Council Minutes reflect my name and address as written above. gna ure This document is a public record subject to disclosure under the Public Records Act.