HomeMy WebLinkAbout04/15/2014 Agenda - Regular MeetingCity of
Diamond Bar
City Council Agenda
Tuesday, April 15, 2014
6:30 p.m. -- Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Carol Herrera Steve Tye
Mayor Mayor Pro Tem
Ling -Ling Chang Nancy A. Lyons Jack Tanaka
Council Member Council Member Council Member
City Manager James DeStefano 9 City Attorney David DeBerry • City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
April 15, 2014
Next Resolution No. 2014-14
Next Ordinance No. 05(2014)
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Paul Knopf,
Director of Youth Ministry
Northminster Presbyterian Church
ROLL CALL: Council Members Chang, Lyons,
Tanaka, Mayor Pro Tem Tye, Mayor
Herrera
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of City Plaque to California Contract Cities Association
(CCCA) outgoing President Steve Tye.
BUSINESS OF THE MONTH:
1.2 Presentation of City Tile to The Whole Enchilada, 1114 South Diamond
Bar Boulevard, as Business of the Month, April, 2014.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
April 15, 2014 PAGE 2
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Annual Easter Egg Hunt— April 19, 2014 -- 10:00 a.m. — Pantera Park, 738
Pantera Drive. (Pancake Breakfast hosted by Fire Explorers Post 19
beginning at 8:30 a.m.)
5.2 Planning Commission Meeting — April 22, 2014 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.3 Parks and Recreation Commission Meeting — April 24, 2014 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
(a) Study Session of April 1, 2014.
Recommended Action: Approve as submitted.
(b) Regular Meeting — April 1, 2014 — Approve as submitted.
Recommended Action: Approve as submitted.
Requested by: City Clerk
6.2 Parks and Recreation Commission Minutes — Regular Meeting of
February 27, 2014.
Recommended Action: Receive and File.
Requested by: Community Services Department
April 15, 2014 PAGE 3
6.3 Ratification of Check Register Dated March 27, 2014 through April 9,
2014 totaling $417,374.78.
Recommended Action: Ratify.
Requested by: Finance Department
6.4 Approval of Fiscal Year 2014-15 City Council Goals and Objectives.
Recommended Action: Approve.
Requested by: City Manager
6.5 Authorize the City Manager to Execute a Consulting Services
Agreement with SyTech Solutions, Inc. to Provide Document Imaging
and Management Services in an Amount Not to Exceed $100,000;
and, Appropriate $50,000 from Savings Related to County
Consolidated Election Services.
Recommended Action: Authorize and Appropriate.
Requested by: City Manager
6.6 Approve Contract Amendment No. 1 with Advantec Consulting
Engineers for (a) On -Call Traffic Engineering Services Consulting
Services in the Amount of $16,900; and (b) Median Modification
Project at Diamond Bar Boulevard and Kiowa Crest Drive in the
Amount of $9,080 plus a Contingency Amount of $1,000 for a Total
Authorization Amount of $26,980.
Recommended Action: Approve.
Requested by: Public Works Department
6.7 Adopt Resolution No. 2014 -XX: Approving the Participation in the
Los Angeles Urban County Community Development Block Grant
(CDBG) Program and the Execution of the 2015-2017 Cooperation
Agreement Between Los Angeles County and the City.
Recommended Action: Adopt.
Requested by: City Manager
April 15, 2014 PAGE 4
0.8 Approval of Subscription Services Agreement with Vision Internet
Providers, Inc., for Platform Upgrade and Redesign of the City's and
Diamond Bar Center Websites at a Cost of $35,000, Plus 10% Contingency
of $3,500 for a Total Not to Exceed Amount of $38,500; and $11,700 Annual
Hosting and Maintenance Fee.
Recommended Action: Approve.
Requested by: Public Information
7. PUBLIC HEARINGS: None.
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTSICOUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No. 6.I(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION @Mgy APRIL 1, 2014
STUDY SESSION: MlHerrera called the Study Session to order at 5:46
p.m. in Room CC -8 of the South Coast Air Quality Management District/Government
Center, 21865 Copley Drive, Diamond Bar, CA 91765
Present: Council Members Ling -Ling Chang, Nancy Lyons,
Jack Tanaka, Steve Tye Mayor Pro Tem, and Mayor Carol Herrera.
Staff Present: James DeStefano, City Manager; Ryan McLean,
Deputy City Manager; David DeBerry, City Attorney; Diana Honeywell, Finance Director;
David Liu, Public Works Director; Bob Rose, Community Service Director; Greg
Gubman, Community Development Director; Kimberly Young, Senior Civil Engineer;
Ken Desforges, IT Director; Amy Haug, Human Resources Manager; and Tommye
Cribbins, City Clerk.
► GOALS AND OBJECTIVES FOR FY 2014-15 — Discussion and Action.
MlHerrera stated that the purpose of tonight's Study Session is to review the
Goals and Objectives for 2013-14 and discuss the 2014-15 goals and objectives.
CMIDeStefano stated that DCMIMcLean would provide the details and that staff
is present to answer any questions Council may have about where the City is
and help with the list of goals and objectives going forward.
DCMIMcLean proceeded to report and comment on each item listed on the
Proposed FY 2014-2015 City Council Goals & Objectives memorandum.
1. Traffic Mitigation ("big fix") (a) (b) and (c) to remain on list. Council
concurred.
Completed Items (Recommended to remove) Council concurred.
Recommended for addition to the FY 2014-15 list: to be placed on the
2014-15 Goals & Objectives List. Council concurred.
Advocate for transportation solutions that are equitable in their
distribution of goods movement related traffic .... to remain on the FY
2014-15 Goals & Objectives list. Council concurred.
a) Secure recognition of the SR -60's ongoing status as a component of
the state and national freight networks in an effort to secure funding
for 57/60 Interchange improvements.
DCMIMcLean explained that both the 57 and 60 are designated in the
Draft Primary Freight Network plans — one at 27,000 miles and 41,000
miles which to him indicates Diamond Bar is in a good position for
continuing forward with the plan as written on the Goals & Objectives list.
APRIL 1, 2014 PAGE 2 CC STUDY SESSION
MlHerrera confirmed that this item was not ready to be redlined as
completed.
DCMIMcLean stated that because they are both in draft form and can be
changed. Staff continues to monitor the item until it is concrete. Council
concurred to leave the item on the list.
ClLyons asked what DCMIMcLean means by 27,000 miles and 41,000
miles.
DCMIMcLean responded that those figures are in the National Freight
Network plan. One designation has 27,000 miles of freeway network.
CMIDeStefano explained that the 27,000 miles is the Interstate highway
system in the United States so for example, there are roads in Nebraska
that have less traffic than Diamond Bar Boulevard but they are Intrastate
so they are eligible under the 27,000 mile plan. Creating a 41,000 mile
plan allows roadway networks like the 57160 that are state right-of-ways
like ours which has 350,000 trips per day far exceed a lot of the Interstate
links in other states. So far, Diamond Bar has been successful in getting
this portion added to the system but there is still more to go and that is
why staff wants it to remain on the list. Council concurred.
• 1n cooperation with the City's project partners, complete the Lemon
Avenue on and off ramp project
aj Complete fight -of -way acquisitions and begin construction.
DCMIMcLean stated that given the dissolution of the City of Industry
Redevelopment Agency there are some delays in the right-of-way
acquisition process. His understanding is that by moving some money
from other sources the project is on target for December 2014 and
recommended that this item remain on the list until it is completed.
Council concurred.
CMIDeStefano stated that while the Industry's Redevelopment Agency is
an issue it is a City of Industry obligation to provide the funding for that
freeway intersection and improvement and it comes from all of the
developments that they have built and are yet to come between the 60
Freeway and Valley Boulevard.
APRIL 1, 2014 PAGE S CC STUDY SESSION
• Develop a report to the City Council outlining the ongoing effectiveness
of the City's ongoing traffic mitigation project programs.
DCMIMcLean reported that the Public Works Department, the City's Traffic
Engineer and consultants are working on developing a report to present to the
City Council.
He then explained that it is a matter of taking all of the different pieces of data
that is generated in the traffic mitigation systems and putting it together into
something that is measurable and meaningful in report form. This item is still
ongoing.
Recommended to be removed from FY 14-15: Oppose any high speed or
light rail proposals that adversely impact Diamond Bar.
DCMIMcLean stated that staff's thinking on this item is that the City has a limited
ability to affect a lot of the changes because in a goal format it is very much like a
legislative item that requires action and is therefore staff's rationale to
recommend removing this item from the list.
MlHerrera said that light rail may still come down the 60 Freeway.
DCMIMcLean stated that there are lots of items and proposals out there that staff
will continue to watch.
MlHerrera said it is okay to remove the item as long as the City continues to keep
watching.
DCMIMcLean suggested the item could be added to the Council Legislative
Platform as an item under the Transportation section.
MlHerrera responded that she did not know if it would happen legislatively but it
could happen if the east side extension gets funding. Council concurred to
remove the item as long as staff continues to monitor the issue.
2. Fiscal Responsibility/Economic Development
Create a long-term City-wide financial plan for preservation of the City's
fixed assets, including infrastructure, buildings, parks and other facilities.
DCMIMcLean stated that this is something that is done on a regular basis. Staff
monitors the conditions, repairs and maintenance and when it is determined that
an asset's useful life is exhausted the City goes through a process to dispose of
that asset and add replacement costs to the budget. Staff tries to be proactive in
consulting the City's asset schedule to make sure those procedures are followed
and that is why staff recommends this item remain on the list going forward.
Council concurred.
APRIL 1, 2014 PAGE 4 CC STUDY SESSION
Identify specific development opportunities and develop Specific Plans to
revitalize the Kmart and Honda property areas in a way that provides the
greatest net benefit to the community.
DCMIMcLean indicated that Item a) on that list is to complete the market study
for the Honda property and provide a report to the City Council. That item was
completed and staff recommends that that item be taken off of the list and
subsequently replaced by a new goal to proactively market the Honda
property to a potential hotel developer based on the results of the study
that was completed. Council concurred.
Develop a plan to address the long term financial sustainability of the
City's Lighting and Landscape Assessment Districts (LLADs).
DCMIMcLean reported that this is an ongoing process. Every year an associated
budget item is presented to the Council. The subcommittee will meet in the
coming weeks. Staff recommends that this item remain on the list. Council
concurred.
Completed Items (Remove for FY 14-15).
Complete the market study for the Honda property and provide a report to the
City Council.
Per DCMIMcLean, this item was completed and can be removed from the list.
Council concurred.
New Items Recommended for FY 14-15:
Proactively market the Honda property to potential hotel developers. Council
concurred.
3. Communications
• in addition to regular public meetings, provide a variety of opportunities for
public interaction and participation.
a) Complete an update to the City's website, enhancing governmental
transparency, access to information, and ease of use for the public.
Completed items for FY 13-14 (Remove for FY 14-15):
Implement the Discover Diamond Bar program. Through new partnerships
with local organizations (schools, nonprofits, faith -based organizations, etc).
APRIL 1, 2014 PAGE 5 CC STUDY SESSION
DCMIMcLean explained that this program is now in place and ongoing and
therefore, staff is recommending this item be removed. Council concurred.
4. Other Items
• Preserve Windmill structure via ownership of structure and/or property.
DCMIMcLean stated that staff continues to work with the property owner to
develop the best way to protect the Windmill via an Historical Preservation
Agreement or contract that binds the owner to protect it or by outright purchase.
MPTITye asked if the new owner was more cooperative.
CM/DeStefano responded "yes." He met with the owners in early December and
remains in communication with them talking about the two big tenants that are
going into the center and this issue is somewhat tied to the success of the two
tenants.
MPTITye said the owners must like Diamond Bar because they own Super H
Mart now.
C/Lyons asked if the windmill is owned by the individuals who own the shopping
center and the response was affirmative.
The owners are Retail Opportunity Investment Corporation who also bought the
shopping center anchored by Super H Mart.
MlHerrera commented that that shopping center is fully occupied.
• Develop a City-wide branding plan that incorporates standard design
elements with a unifying theme that reflects the image of Diamond Bar.
a) Commence Grand Avenue Beautification project, using the chosen
design as an initial standard plan for the City's streetscapes and entry
signage.
DCMIMcLean stated that this process has begun. The City is working with its
consultant for draft ideas. There was a public meeting last week that was
attended by approximately 50 individuals. Staff will provide a detailed update on
this project during tonight's regular meeting
MlHerrera asked the timeline to award of contract.
PWD/Liu stated that staff is hoping to begin construction in August or September
with completion prior to Christmas.
APRIL 1, 2014 PAGE 6 CC STUDY SESSION
M/Herrera said it would be good to get as much done during the summer hours
when there is less traffic.
PWD/Liu responded that unfortunately, there is a three month Caltrans process
for approval.
Establish a "quiet zone" on the Metrolink train line at Lemon Avenue near
Walnut Elementary School.
DCMIMcLean reported that this item is a piece of the City's settlement
agreement with Industry and staff's recommendation is to wait and see where
that project goes. Council concurred.
Completed Items for FY 13-14 (Removed from FY 14-15).
Develop and implement fiscally responsible environmental/sustainability
programs.
DCMIMcLean explained that this is similar to Discover Diamond Bar and is an ongoing
work product at this point. As recently as last week a comprehensive updated memo
was sent to the City Council. Many of the items have been completed. There is a solar
project at City Hall and there are many ongoing recycling grants, eWaste, household
hazardous waste, etc. Since these are ongoing items staff felt it was okay to remove
this from the list. Council concurred.
Complete the implementation of the approved Housing Element update.
DCMIMcLean stated that Implementation of the approved Housing Element Update was
completed this year and the item can be removed from the list. Council concurred.
ClLyons asked if Council would consider adding pursuit of a Joint Use Agreement that
would be revenue -neutral for the City (run by a third party) for the Diamond Bar High
School pool so that Diamond Bar residents would be able to use the pool. She spoke
with a couple of school board members who were interested in being able to use the
pool.
MPT/Tye said he would not be against doing that but felt it would be better if done by
the school district. Discussion ensued.
CMIDeStefano said that currently, the City does not engage in promoting any
swimming/aquatics programs private or public. If the City wanted to get into such a
program it could begin simply as promoting all of the current facilities and services and
programs they provide to help the community understand what is available. If the City
wanted to focus on Diamond Bar High School it could do so but it deserves a more
detailed study session and information so that there is clarity about what is available in
terms of the facility and what types of events could be done at that location.
APRIL 1, 2014 PAGE 7 CC STUDY SESSION
If the focus is on becoming more active in running a program or contracting to run a
program for the City that might entail looking at all of the different facilities to determine
the best available use. For example, seniors might be Walnut High School and swim
classes at Diamond Bar High School and Tiny Tot/pre-school classes at Mt. SAC, etc.
It may be a broader discussion unless the Council has thoughts at this time as to what
they would like for staff to pursue.
M/Herrera felt it was worth exploring and perhaps scheduling a study session to give
staff time to consider what options might be available, what the cost to the City might be
and whether it could be revenue -neutral which is what the Council would want. If
Council has an interest in pursuing a discussion it might be advisable for Council to
develop a goal that looks at consideration of an aquatics program so that staff can work
with the Council to determine what that might mean and then staff can look into what
the Council would like with respect to a cost -neutral program.
DCMIMcLean said that early research showed that for a revenue -neutral program, a lot
of things that can be done and the types of programs depend on a number of variables
such as whether you want senior programming or youth programming. Everything
follows the program.
M/Herrera said she sees it as a two part issue. If Diamond Bar High School is the only
facility on which the City focuses, what types of things are possible. Then, if not much
is possible because of pool restrictions (depth, etc) then what other types of programs
might be incorporated.
CMIDeStefano suggested staff draft a goal for the Council to consider adding to the
2014-15 FY list.
C/Tanaka felt it might be a little early to formulate a goal because he believed the
school was not aware of the cost of running the facility and before any effort is made
toward drafting a joint use agreement the Council would have to determine what it
would cost to run the pool.
CMIDeStefano stated that C/Tanaka's point goes back to what the City's role might be
in all of this. Would the school district run it, would the City run it and from his
standpoint, if the City were to run it the City could start with the foundation and the
agreement they have with the City of Walnut for use of Walnut High School which is
about $30-$35 per hour. Discussion ensued.
CMIDeStefano again suggested that staff move forward with its investigation and
develop a goal to get there. Staff will start with Diamond Bar High School and what that
facility can accommodate. CMIDeStefano confirmed that Council agreed to the
additions and deletions presented with the addition of a goal as stated by C/Lyons.
PUBLIC COMMENTS: None Offered.
APRIL 1, 2014 PAGE 8 CC STUDY SESSION
ADJOURNMENT: With no further business to come before the City Council,
M/Herrera adjourned the Study Session at 6:20 p.m.
TOMMYE CRIBBINS, City Clerk
The foregoing minutes are hereby approved this day of , 2014.
Carol Herrera, Mayor
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
. APRIL 1, 2014
LJLI b�A
L5Y
STUDY SESSION:
Agenda No. 6.1(b)
5:45 p.m., Room CC -8
► Goals and Objectives for FY 201415 — Discussion
and Action.
CALL TO ORDER: Mayor Carol Herrera called the Regular City Council
meeting to order at 6:30 p.m. in the South Coast Air Quality Management District/
Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
CM/DeStefano reported that during tonight's Study Session, the City Council approved
staff's recommendation for additions and deletions to the published Goals and
Objectives and the suggested recommended new Goals and Objectives for FY 2014-15.
CM/DeStefano also reported that the Council asked staff to create a goal that would
consider the use of the Diamond Bar High School pool for a swim or aquatics program
that will likely lead to a broader discussion about such programming in the community.
Staff will seek Council's adoption of this and other goals included in the proposed 2014-
15 Fiscal Year Budget.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Pastor Mark Hopper, Evangelical Free Church of
Diamond Bar, gave the invocation.
ROLL CALL: Council Members Chang, Lyons, Tanaka, Mayor Pro
Tem Tye, and Mayor Herrera.
Staff Present: James DeStefano, City Manager; David DeBerry, City
Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS Director; David Liu,
Works orks Director, Bob Rose, Community Services Director; Dianna Honeywell,
Finance Director; Greg Gubman, Community Development Director; Amy Haug, Human
Resources Manager; Kimberly Young, Senior Civil Engineer; Anthony Santos, Senior
Management Analyst; Cecilia Arellano, Public Information Coordinator; and, Tommye
Cribbins, City Clerk.
APPROVAL OF AGENDA: CM/DeStefano stated that under City Manager Report
and Recommendations, at the Mayor's request following Friday's earthquake, staff will
add a presentation by SMA/Santos on Emergency Preparedness.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None
2. CITY MANAGER REPORT AND RECOMMENDATIONS:
2.1 Presentation on Cyber Crime by Lt. Mark Stevens, Los Angeles County
Sheriff's Department.
APRIL 1, 2014 PAGE 2 CITY COUNCIL
Lt. Stevens updated the community on cyber crimes and identify theft and
offered the Department's availability to make presentations at town hall
meetings, PTA groups, civic organizations, private schools and private
business groups, government groups, etc.
Cyber crime is increasing at an alarming rate. Technology is moving so
fast that technological security is running well behind. Law enforcement
around the world and in particular, local law enforcement is having a
difficult time investigating these crimes and it is very difficult to keep
personnel trained to keep up with the technological support. The
Department hopes that by bringing educational background information to
the public, showing that there are tools and rules that can be followed to
prevent these types of crimes.
In 2012 there were estimated to be approximately 2.5 billion mobile
devices on the street and the number has undoubtedly grown
exponentially. Criminals are using these devices to plan and execute their
crimes and using technology to dispose of the fruits of their crimes through
online websites, etc. The types of crime that the Department investigates
include hacking, identify theft, corporate espionage, intellectual property
theft, medical identify theft, cyber ransom, and child and adult exploitation.
To help prevent these events from occurring the Department provides
information about such tools as people need to shred everything they
don't need; protect personal information and mail (a different password for
every account that is at least 8 characters long with upper and lower case
letters numbers and special symbols); report crimes; learn how to use
point-of-sale transaction terminals; and differences between ATM and
credit cards and why a credit card is preferable. The program discusses
cyber security basics including how to secure an entire business and
home network, loose media (anything that stores data that is not attached
to the computer such a portable hard drives, flash drives, san disk camera
cards, CD's and DVD's).
Phone WI-Fi has become a major issue because it is being attached to
model aircraft and intercepting W-Fi traffic from portable devices. If
individuals are not sure how their phones are set up, be sure to turn the
Wi-Fi off and avoid public Wi-Fi access points.
Lt. Stevens showed examples of "phishing." Mobile phones are not
phones - they are super computers and many times more powerful than
notebook and desktop computers and need anti-virus software. Lt.
Stevens said his unit can be reached at cyber@lasq.org lasd.org or by message
phone at 562-347-2602.
MPT/Tye asked what individuals should do when they receive phishing
emails.
APRIL 1, 2014 PAGE 3 CITY COUNCIL
Lt. Stevens stated that both the institution and his Department should be
contacted. The whole issue of phishing is very complex which will most
likely require legislative action. He encouraged Council Members to
speak to their legislators and encourage them to initiate legislation and
encourage passage.
2.2 Emergency Preparedness Update — SMA/Santos.
SMA/Santos presented an overview of the four stages of emergency
preparedness and how it relates to the City and how the City responds.
Preparedness is what one does in advance of a disaster such as storing
food and water, etc. Responding to a disaster is what the City does after
an event. Recovery is what the City does after the initial response in
making sure the City returns to normal operations. Mitigation is a long-
term event so the focus will be on the first three items mentioned.
Preparedness is making sure to have food, water and all items necessary
for your family and loved ones to move forward when an event occurs.
The recent earthquake provided a good opportunity for everyone to look at
their stockpile of food, water and emergency supplies. These items can
be placed in backpacks, rollable 55 gallon containers, in cars, at the
workplace, etc. In addition to supplies, households and families need to
have a plan and practice that plan on a regular basis. One can find
resources on the internet (Red Cross, ready.gov) that speak to
establishing out-of-state and out -of -city contacts, sharing emergency
numbers with family members, establishing a neighborhood meeting
location and discussing evacuating the home.
After an earthquake (response) the Sheriff's and Fire Departments'
conduct critical facilities checks to determine whether there are issues with
overpasses, utilities, SCAQMD, City Hall, medical facilities, facilities for
seniors and special needs as well as, special districts including the Walnut
Valley Water District, Edison, Gas company, etc. to ensure continued
operation.
The City coordinates with these public safety entities to make sure what is
occurring with the Sheriff's Department, Fire Department and other partner
agencies to support and collaborate with them to make sure residents are
not negatively impacted. If necessary, the City will activate the City's
Emergency Operations Center. In addition, the City notifies the County to
make sure that if a state or federal disaster is declared the City is part of
that declaration, depending on the severity of the condition. The City also
monitors its resources (website, emergency alert system and social
media) to be able to conduct outreach to residents.
APRIL 1, 2014 PAGE 4 CITY COUNCIL
MPT/Tye asked what the City did on Friday relative to the Los Angeles
County Office of Emergency Management.
SMA/Santos responded that the City receives information from different
partner agencies. DCM/McLean updated information that went into the
County's system while CM/DeStefano and DCM/McLean were working
with the Sheriff's Department to upload information to the County
regarding initial damage estimates. Following that, information was
updated on Monday morning, with information from Building and Safety,
Public Works and other City departments, staff informed the County and
provided updates about what was happening. This is a system that is
tested and used often. Depending on the severity of the situation, if it
warranted, the Sheriff's Department and Fire Department will work
collaboratively with the Red Cross to open a shelter. For example, in
2008 there was a shelter opened at Diamond Bar High School during the
fire.
At this point, the City is in recovery. A few days have passed and the City
is continuing to monitor the situation. Building and Safety is responding to
calls to inspect properties, apartment complexes and responding to
individuals who report cracks in perimeter walls, etc. There were some
minor traffic issues that were fixed. These are things the City does on a
daily basis. This incident provided an opportunity for staff to test its
preparedness efforts and moving forward, the City continues to learn from
these incidents and improve the response system.
SMA/Santos stated there are several resources that residents and
businesses can use. The City website is a great resource with links to
various agencies including the Red Cross, Department of Homeland
Security, FEMA, etc. The City's website also has links to Neighborhood
Watch which is a comprehensive program that focuses on security
preparedness as well as, emergency preparedness. The Red Cross
website has information on education and training. The Homeland
Security www.ready.gov website has information and downloadable plans.
The County of Los Angeles has downloadable program documents that
provide excellent resource information. Additional internet resources are
www.usgs.gov and the national weather service at www.weather.gov
M/Herrera said she wanted residents to know that the City, LA County
Sheriff's Department and LA County Fire Department have a plan and all
three entities coordinate services in the event of a major disaster.
CM/DeStefano explained that staff is regularly involved in training with
outside agencies. Diamond Bar participated in a significant training event
on October 17, 2013 and in addition to the City, within the EOC there were
representatives from the Sheriff's Department, Fire Department, etc.
APRIL 1, 2014 PAGE 5 CITY COUNCIL
SMA/Santos is the City's Emergency Preparedness Coordinator and
keeps the City on track with regular training schedules. One of the unique
aspects of Diamond Bar is the Diamond Bar Center where significant
events are often held. Last Friday night there was a wedding reception
attended by some 200-300 individuals. Staff is trained to deal with those
situations as well. CSC/Crawford was the senior staff member working
the evening the earthquake occurred at 9:17 p.m'CSC/Crawford
performed in an outstanding manner. Her instincts were great because
she was trained well and knew what to do with respect to her guests, her
staff, the building, etc. and when MPT/Tye witnessed Ramiro monitoring
the facilities it was a result of staff's training to deploy resources. In the
case of CSC/Crawford it happened to be part time workers who were
deployed to take a look at the facilities well before any of the other staff
members could arrive and possibly before law enforcement was deployed.
CSCICrawford's performance was outstanding. The party continued and
everyone had a great time and fortunately, there was no damage to the
Diamond Bar Center.
With respect to Diamond Bar in general, there were some private walls
that fell, one onto a public sidewalk that clearly contained no rebar and
very little concrete in the concrete block cells due to poor construction. A
few individuals contacted the City about some damage to residences and
businesses and Building and Safety has been out the past couple of days
to look at those incidents. So far, it has been determined that none of
those cracks that may have been a result of the recent earthquake were
structural. The point of this presentation is to remind folks in the
community and elsewhere that they need to be prepared that this is a
major event that cannot be foretold. Earthquakes are regional and
resources will be spread thin in the event of a major disaster and it will be
difficult .to service areas in need so it is incumbent on everyone to be
personally prepared.
3. PUBLIC COMMENTS:
Mustafa Barlas, with SAPA, thanked the City Council and MPT/Tye for their
support of the organization's recent event and presented MPT/Tye with a plaque
and certificate.
Debbie Avila -Mott, Diamond Ranch High School, invited everyone to attend the
4th annual Spring Suite sit down dinner and music concert on Sunday, May 18 at
the Fox Theater in downtown Pomona. Tables are for sale for $250, $350 and
$500 and balcony seats for $10.
Pui-Ching Ho, Diamond Bar Library Manager, spoke about a series of five
workshops for children 0-4 and parents on Wednesdays beginning April 2 at
11:00 a.m. The workshop provides a setting for children and parents to learn to
play together. Topics to be discussed include child development, nutrition,
APRIL 1, 2014 PAGE 6 CITY COUNCIL
speech, literacy and dental care. She invited teens to learn basic electronics on
Tuesday, April 8 at 3:30 p.m. to work on several simple science projects that
show how electricity is turned on and off with a switch and how it runs on a direct
current motor. On Wednesday, April 9 at 4:00 p.m. children will learn about
dinosaurs.
Allen Wilson thanked CMIDeStefano for his communication regarding the
pedestrian traffic situation at Golden Springs Drive and Grand Avenue that he
has encountered on three occasions in which he was denied the right-of-way.
He asked all drivers to please exercise caution with respect to pedestrians.
Jody Roberto, speaking on behalf of the Diamond Bar High School Music
Department, reported that the Department was recently announced as a National
Grammy Award winner. She invited everyone to attend and support the April 21
Gala from 6:00 to 9:00 p.m. at the Diamond Bar Center. The evening will include
performances by all of the different music departments. Sponsorship is available
and individual tickets are $75 or a table of 10 for $700. Please RSVP to
www.modyroberto.com and make the checks payable to the Diamond Bar High
School Music Department, PO Box 4697, Diamond Bar, CA 91765.
Ms. Roberto also announced that the Diamond Bar Community Foundation hosts
a Spotlight on the Arts every year. Diamond Ranch High School has a great
music department as well and at the Spotlight on the Arts, both Diamond Ranch
and Diamond Bar High School students will be featured along with the Pacific
Crest Youth Arts on Saturday, April 26 at 2:00 p.m. at the Diamond Bar Center.
Tickets are $25. For more information, click on the Foundation's website at
www.thed_bcf.org or tickets can be purchased at Mt. SAC.
MPT/Tye asked if the Diamond Bar Music Department is non-profit so that
individuals can donate and get matching funds.
Jody Roberto said she did not believe they were.
C/Lyons said that in the past, donations to the music department have gone
through the Brahma Foundation which is a 501c3 corporation.
RESPONSE TO PUBLIC COMMENTS: None Offered.
4. SCHEDULE OF FUTURE EVENTS:
5.1 State of the City — April 2, 2014 — 6:00 p.m., Diamond Bar Center, 1600
Grand Avenue.
5.2 Planning Commission Meeting — April 8, 2014 - 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
APRIL 1, 2014 PAGE 7 CITY COUNCIL
5.3 Traffic and Transportation Commission Meeting — April 10, 2014 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.4 City Birthday 25th Anniversary Celebration — Saturday, April 12, 2014 —
11:00 a.m. to 5:00 p.m. (Rides open until 6:00 p.m.) Pantera Park, 738
Pantera Drive.
5.5 City Council Meeting — April 15, 2014 — 6:30 p.m., South Coast Air Quality
Management District/Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: MPT/Tye moved, C/Tanaka seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of March 18,
2014 — As submitted.
6.2 RATIFIED CHECK REGISTER — Dated March 13, 2014 through March
26, 2014 totaling $1,517,856.77.
6.3 APPROVED TREASURER'S STATEMENT — for February 2014.
6.4 AUTHORIZED THE CITY MANAGER TO EXTEND VENDOR SERVICES
TO JAMES EVENT PRODUCTIONS FOR CARNIVAL RIDES AND
OTHER ENTERTAINMENT RELATED ACTIVITIES IN AN AMOUNT NOT
TO EXCEED $30,000 FOR THE 25TH CITY BIRTHDAY PARTY
SCHEDULED FOR APRIL 12, 2014.
7. PUBLIC HEARING: None
8. COUNCIL CONSIDERATION:
8.1 GRAND AVENUE BEAUTIFICATION UPDATE -
CM/DeStefano stated that this is an update to the work staff has been
undertaking including the recent community meeting. He introduced
SCE/Young.
SCE/Young reminded Council that the primary purpose of this project is to
highlight the Diamond Bar community identity and create visual points of
interest and serve as a catalyst to stimulate existing commercial centers.
APRIL 1, 2014 PAGE 8 CITY COUNCIL
SCENoung then provided a power point presentation showing the
proposed streetscape enhancements at the intersections of Grand Avenue
and Diamond Bar Boulevard and Grand Avenue and Longview Drive. She
stated that this very concept was presented at an open house on
Wednesday, March 19 for community residents and business -owners who
wished to view the concept plans and speak to staff about details and
pose questions.
SCENoung then introduced Gary Vasquez, Landscape Architect, David
Volz Design who presented the concept design/beautification
improvements proposed for the two separate intersections. During the
open house the story boards depicting proposed parkway and median
island improvements were viewed by the public. The proposal includes
custom iron tree grates and new street trees along Diamond Bar
Boulevard. The parkway will be softened by elevations along the street
and will include vertical elements with decorative steel panels and post
and rail decorative elements to define and create more intimate walking
spaces. The beautification efforts will extend to the right-of-way line to
take advantage of the complete parkway area. Decorative tree grates and
lighting will also be included.
The elements and construction materials proposed are interlocking
concrete pavers, iron tree grates at both intersections to begin building the
design continuity throughout the City. Also proposed are decorative
crosswalks, tree wells, planting areas, decorative columns in the
parkways, City entry monuments (on Grand Avenue), and improvements
to median island landscapes incorporating vertical elements to create
more interest. The plant material is drought tolerant, low water use and
the irrigation will be low water use smart controller systems. The typical
intersection improvements incorporate diamonds in the crosswalks, with
two patterns of interlocking pavers to create a striping pattern. The
pedestrian nodes with handicap curb ramps will be improved and will
incorporate decorative paving as well. New drought tolerant and hearty
street trees, plant materials, shrubbery and ground cover will be
incorporated along both intersections.
SCE/Young reported that 53 (40 residents, 8 residents and business
owners and 5 business owners only) attended the open house. Nineteen
(19) surveys were completed and the results indicated top votes for
decorative street lights or traffic signal lights as the most impactful feature
creating a unique visual character for Diamond Bar. Staff is also
proposing plans for decorative street lights for this project at the two
intersections. Other top votes were for the diamond to be a critical
element to be used as a focal point for gateway signage and interlocking
pavers and river rock as materials preferred in the medians and parkways.
Other comments included enhancements to pedestrian safety
improvements at the crosswalks including crossing signage with
APRIL 1, 2014 PAGE 9 CITY COUNCIL
countdown indicators and audio enhancements for the visually impaired
as well as, more landscaping improvements. Staff also received
comments for other areas of the City and staff was able to address those
comments with individuals who posed the comments during the open
house.
SCENoung stated that based on the current concepts the construction
estimate totals $1.45 million or $880,000 for Grand Avenue and Diamond
Bar Boulevard and $570,000 for. Grand Avenue and Longview Drive
intersections. The proposed project schedule is to have the plans and
specifications completed by the end of April and because this project is
using Federal funds it will require a three month Caltrans authorization
process prior to commencement of construction. However, once
submitted, staff will work closely with Caltrans to shorten the timeframe to
begin construction sooner. Given the anticipated three-month Caltrans
authorization process staff expects to award a construction contract in
August, begin construction in September and look forward to completion
by the end of 2014.
C/Lyons asked if any of the street lanes will be narrowed during this
process.
SCE/Young responded that all improvements are proposed within the
sidewalk area from face of curb to back of sidewalk and will not impede
the street lanes.
MPT/Tye asked if mature trees in front of buildings at the Diamond Bar
Boulevard and Grand Avenue would block the road frontage.
Mr. Velasquez explained that the proposed trees are crepe myrtle which
are relatively small street trees and does not believe they will impede
view. There is still room to relocate the trees but he believed that they
have been located so as not to obstruct visibility.
MPT/Tye referred to Slide 9 (Longview Drive and Grand Avenue) and
asked if the plan included stamped concrete.
Mr. Velasquez said that stamped concrete is not proposed although in the
parkway at Diamond Bar Boulevard and Grand Avenue the sidewalks will
go back to the first intersection at each corner for which color enhanced
concrete (not stamped) with aggregate type finish will be proposed.
Allen Wilson said he attended the open house and his concern was the
cost of this project and was surprised and felt all of the entry intersections
in the City should be done so that the entire City could benefit from this
project.
APRIL 1, 2014 PAGE 10 CITY COUNCIL
CM/DeStefano responding to Mr. Wilson's question stated that this is a
design palate that upon installation along Grand Avenue will set the tone
for other key intersections throughout the. community. It is staff's plan and
hope that with Council's approval of the overall concepts as well as
resources to install this same type of schematic design element themes on
the other roadway segments at the other major intersections as money
becomes available to the City. In this case, the focus is on Grand Avenue
because it is money that was received from the Federal Government
through an acquisition that the City was given from then Congressman
Gary Miller and it is very specific to Grand Avenue and very specific to
only the right-of-way within Grand Avenue. Staff tried to stretch it into the
entrance of the Diamond Bar Center which was not permissible. These
are very specific dollars that can only be used for this project within a very
specific boundary on Grand Avenue.
8.2 STATE ROUTE 57/60 GRAND AVENUE CONFLUENCE PROJECT
UPDATE.
CM/DeStefano explained that this is a project that the City has been a part
of along with the City of Industry, MTA and other partners. This is a $256
million multi -phased effort to improve capacity and safety along the stretch
of the 57/60 freeway in this immediate area. This project has been in the
works for many years.
CMIDeStefano then introduced PWD/Liu who provided the presentation.
PWD/Liu stated that the City continues to proactively pursue the SR57/60
"Big Fix" improvements as its top traffic mitigation priority. Every day more
than 340,000 personal and commercial vehicles struggle to navigate their
way through the SR57/60 confluence area, a two mile stretch where
highways are forced to come into alignment in the vicinity of Grand
Avenue. This creates a bottleneck and creates weaving, significant
delays, pollution and high accident rates. This freeway segment is rated
as the third most congested in California and the seventh worst in the
nation. Annually, the confluence area experiences more than 580
accidents with an additional 90 accidents occurring on the on/off ramps.
PWD/Liu then provided a power point presentation showing the SR57/60
Confluence Project. It is a three-phase program of improvements
consisting of ramp and interchange reconfigurations as well as, a series of
bypass collectors and roads. Phase I is the construction of a $16.6 million
westbound onramp from Grand Avenue. With the addition of this new
ramp, vehicles traveling southbound on Grand Avenue will have direct
right -turn access onto the SR60. This phase is fully funded with an $8.9
million MTA Grant and local matching funds. Construction is expected to
begin November 2015 and be completed July 2016.
APRIL 1, 2014 PAGE 11 CITY COUNCIL
Phase II (a) is the construction of a $14 million street widening project
including Grand Avenue south of the SR60 interchange, approximately 4.6
miles of Golden Springs Drive and rebuilding of the intersection at Grand
Avenue and Golden Springs Drive. Phase II (a) is in the design phase
with the focus on Phase I and Phase 11 (b). Phase II (a) is also fully
funded with $6.8 million from MTA and local match funds.
Phase II (b) is construction of a $20 million westbound Grand Avenue off -
ramp and westbound lane on the SR60 from the SR57 as well as,
reconstruction of the loop onramp at Grand Avenue. Phase 1.1 (b) is fully
funded with a $9.4 million MTA Grant and local matching funds.
Construction is expected to begin in July 2015 and be completed in March
2016.
Phase III is considered the freeway "mainline" improvements.
Improvements include construction of the Grand Avenue Bridge over the
SR60, the new eastbound bypass off ramp to Grand Avenue and
eastbound bypass connector from the SR57 with a new eastbound loop
onramp on Grand Avenue and extension of the eastbound lane to the new
eastbound bypass connector on the SR60. The EIR was certified in
December 2013 and vigorous efforts are underway to create funding
strategies to implement this phase sooner than anticipated. The
anticipated cost for this phase is approximately $205 million.
Beyond these three phases there are other components to the "Big Fix"
improvements which will require further studies and resources. These
components include the westbound bypass connector and off ramp to
Grand Avenue to eliminate weaving across the SR57, the missing
connectors and the HOV connectors as well as, the east/west freight
corridor. For these missing components efforts will continue to pursue
funding options for a second feasibility study. To date, a $100,000
Caltrans Partnership Grant has been secured and SCAG and MTA have
expressed support for funding this study which is valuated at between
$300,000 and $400,000. Resolving these issues is critical and timely as is
the need to pursue and retain program costs to build the remaining
components if the feasibility study shows they are worth implementing.
On Friday, March 21, US Transportation Secretary Anthony Foxx,
Congresswoman Grace Napolitano and Congressman Ed Royce toured
the SR57/60 Confluence area and met with City Council Members to
discuss proposed solutions.
PWD/Liu presented a professionally produced video that talked about the
numbers and statistics to demonstrate the importance of this regionally
significant project.
APRIL 1, 2014 PAGE 12 CITY COUNCIL
MPT/Tye said that during the past 15 years the City has continued to
lobby and work hard with its partners in different cities and the
government. Last summer to have Congressman Schuster from
Pennsylvania and now Secretary of Transportation Foxx here to see them
both stand on the Grand Avenue bridge and watch the weaving and
congestion Diamond Bar lives with every day was impressive because it
got them out from behind their desks into the real world situation where
they can actually see it and hear it. To hear Secretary Foxx look at
problem and turn to Congressman Royce and Napolitano and say "we've
got to fix this thing". MPT/Tye stated that he is impressed with the
partnership with the other cities and what has been done to make this
project as feasible and economical as possible. Further, he is looking
forward to hearing from Secretary Foxx and the Department of
Transportation. MPT/Tye thanked staff for their efforts in getting the tour
in place.
M/Herrera thanked Congresswoman Grace Napolitano and Congressman
Ed Royce who actually got Transportation Secretary Foxx to the site to
see for himself what this area suffers and what Diamond Bar has tried to
stress to Congressional representatives across the nation that this is not
just a Diamond Bar problem, not just a San Gabriel Valley problem or a
California problem, this is a problem for goods movement for the rest of
the nation. The longer goods get hung up in this choke point the longer it
takes to get to their destination and the more expensive the goods
become. It is the City's hope that the funding will come soon and work will
begin on fixing this problem. She thanked staff for the presentation and
for highlighting this issue for the residents.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTSICOUNCIL MEMBER COMMENTS:
C/Chang reminded everyone that they can follow her on Facebook and Twitter.
She thanked CMIDeStefano for his timely response regarding the earthquake.
She and her colleagues received an email from him within 30 minutes of the
event to provide a brief update. She received updates through social media
faster than the information was available on cable news. She attended the LA
County Criminal Justice Coordinating Committee meeting. Supervisor Don
Knabe chaired the meeting and she attended as President of the League of
California Cities.
The main discussion was human trafficking. The Committee's mission is "to
improve the effectiveness and efficiency of the local criminal justice system by
strengthening intra -agency communication, cooperation and coordination.
She thanked Congressman Ed Royce and Grace Napolitano for bringing
Secretary Foxx to Diamond Bar. Secretary Foxx was very engaging and saw this
interchange as a huge problem which she hoped he would communicate back to
APRIL 1, 2014 PAGE 13 CITY COUNCIL
Washington D.C. She thanked Lt. Mark Stevens for the cyber crime presentation
which was very timely. Congressman Royce held an event where the Chairman
of Homeland Security Congressman McCall was present. During her discussion
with these individuals it was determined that cyber security would become one of
the nation's major issues. She said she was looking forward to the City's 25th
Birthday party and hopes to see everyone at the event.
C/Tanaka attended the open house presentation regarding the Grand Avenue
improvements along Grand Avenue at Diamond Bar Boulevard and Longview
Drive. On Thursday he attended the Historical Society's Art Forum and Essay
Contest in celebration of the City's 25th Anniversary "Why I Love Diamond Bar."
On Friday he attended the South Asian Parents Association's first Evening of
Colors. Saturday he attended a celebration of Jack Newe's Farmers Market's
10th Anniversary. The market is located in Lot B at Mt. SAC. Sunday he
attended the 50th Anniversary for the Miss Diamond Bar Pageant. At the end of
the evening Dana Li was crowned Miss Diamond Bar 2014 and Taylor
Kalinowski, Vivian Li, Stephanie Alvarez, Landi Gonzalez were named
Princesses of the Court. Last Saturday he attended an Eagle Court of Honor for
Kevin Kuhlman from Troop 777. He congratulated the DB4-Youth Board
Members who were elected last week and thanked the outgoing board for their
service. Yesterday he attended a Neighborhood Watch meeting on Eagles Nest.
C/Lyons attended the San Gabriel Valley Transportation Forum last week during
which issues and concerns were discussed including the SR57160 Confluence
Project. She and C/Tanaka attended the Grand Avenue Beautification Open
House and stated that the residents were very engaged in the process. She
expressed her appreciation to CSC/Meyers who has been instrumental in getting
grant funds for City parks. She also appreciates the Disaster Preparedness
training staff has undertaken. Friday's earthquake was serious for Diamond Bar
and more are forthcoming so it is good to be prepared. She thanked M/Herrera,
CMIDeStefano and PWD/Liu for their work in getting the attention of
Transportation Secretary Foxx and Members of Congress to get relief at the
SR57160.
MPT/Tye said that last Thursday he attended a function put on by the Orange
County Chamber of Commerce which was held at the Nixon Library.
Congressman Royce presented an update on the Ukraine and negotiations
taking place in Washington D.C. and around the world.
He congratulated Dana Li, Miss Diamond Bar 2014 and her Court celebrating 50
years of competition. This year was especially poignant with all of the former
Miss Diamond Bar's on stage. He realized because of this event and Julia
Hernandez, Miss Diamond Bar 2010 that this pageant is not about beauty but
about courage. Julia shared with the crowd that in December 2013 she had a
hemorrhagic stroke and it made him realize how precious life is and how
someone who had a stroke at such an early age could appreciate the
organization and how much she realizes today that beauty really is an inner
APRIL 1, 2014 PAGE 14 CITY COUNCIL
attribute and not what appears on the outside. Everyone appreciates her
courage. Congratulations to the entire organization and to those who make it
possible for the young ladies that are involved.
MPT/Tye thanked CSC/Crawford for her action during the earthquake. How
many times in her life will she have the opportunity to put that training to work.
The City was notified this week that it has been awarded a Habitat Conservation
Grant in the amount of $181,579 for the Pantera Park Trail. Earlier tonight a
speaker talked about the expense of different things the City faces and many
people do not realize how many of the improvements made in Diamond Bar
come from grants and different proposals from which the City has benefited - $2
million in competitive grants in the last eight years have been awarded to
Diamond Bar, funds that have allowed improvements at Sycamore Canyon and
Silver Tip Parks, and the Sycamore Canyon Trails and Summitridge Park Trails
system and will fund the design and construction of the Pantera Park Trail and
the link to all of that is Allison Meyers. She is behind the scenes and does a
great job. She has written the majority of the applications for the grants and
continues to apply for three or four grants every year. There were only seven
trail projects throughout California funded this year. Congratulations to Allison
Meyers for all that she has done and continues to do on behalf of the residents of
Diamond Bar.
Congratulations to SAPA and their fundraising effort on behalf of Diamond Bar
High School. He hoped everyone would attend tomorrow night's State of the City
address at 8:00 p.m. at the Diamond Bar Center and on Saturday, April 12, the
City Birthday 25th Birthday Party.
M/Herrera said she attended many of the events that her colleagues have
already spoken about. She thanked Allison Meyers for using her talent on behalf
of Diamond Bar. It takes a special talent to write a grant application that results
in grant funding. Diamond Bar is very fortunate to have Allison and to have
received over $2 million in grant funds in the past eight years is outstanding.
She thanked Deputy Thorn, LA County Sheriff's Department who conducted a
traffic stop at Gold Rush Drive and Highcrest Drive when he spotted a vehicle
without license plates. There were three men inside and Deputy Thorn noticed
there were suspicious looking items in the vehicle including a screwdriver and
cotton gloves which are commonly used to commit residential or vehicular
burglaries. Deputy Thorn concluded that these men were in the area to commit
burglaries and he arrested them on the spot which is further illustration of how
the LA County Sheriff's Department works hard with their eyes open and alert to
protect residents and prevent crimes before they occur. The City also needs its
residents to be alert. If anyone sees a vehicle that has no license plates it should
be a red flag to the observer that the occupants are up to no good and the
observer is asked to please contact the Sheriff's Department. Diamond Bar has
a reward program of $500 for tips that lead to apprehension of those who commit
a crime.
APRIL 1, 2014 PAGE 15 CITY COUNCIL
MlHerrera reported that she had attended the Eagle Scout Court of Honor for
Kevin Kuhlman. Diamond Bar has a very, very strong Boy Scout program and
she thanked parents who put their kids in scouting and a special thanks to the
scout leaders who spend thousands of hours guiding young individuals through
scouting and bring them to the point of achieving the Eagle Scout rank. These
individuals are helping to develop good citizens for the future of this community
and country and as a Diamond Bar resident she very much appreciates their
efforts.
She hopes that everyone survived the earthquake. Her house suffered a lot of
glass breakage. Such events remind us to be prepared and have emergency
items close at hand. She thanked staff for imparting valuable information about
earthquake preparedness this evening and hoped the shake rattle and roll was
finished. If not, the City is prepared and Los Angeles County Sheriff's
Departments and Fire Departments are prepared.
ADJOURNMENT. With no further business to conduct, MlHerrera adjourned
the Regular City Council Meeting at 8:15 p.m. in honor of Lorna and Shelby Wagner on
the occasion of their 50th wedding anniversary.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of
CAROL HERRERA, MAYOR
2014.
CITY OF DIAMOND BAR Agenda No. 6.2
MINUTES OF THE PARKS & RECREATION COMMISSION
_ DIAMOND BAR CITY HALL - THE WINDMILL ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
FEBRUARY 27. 2014 -
CALL -TO -ORDER: - -
Chairman Dave Grundy called the Parks and Recreation Commission meeting to order
at 7:02. p.m. in the City Hall WindmillRoom, 21810. Copley Drive, Diamond Bar, -CA
91765.
PLEDGE OF ALLEGIANCE: Vice Chairman Owens led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioners Lew -Herndon, Benny Liang, Dave
Roberto, Vice Chairman Ted Owens, Chairman Dave
Grundy
Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and
Maintenance Superintendent; Christy Murphey,' Recreation Superintendent; Alison
Meyers, Community Services Coordinator, and Debbie Gonzales, Administrative
Coordinator_
MATTERS FROM THE AUDIENCE: Zachary Lu, speaking on behalf of several
Diamond Bar High School students who were present, shared how a fellow classmate
had recently passed away from cancer (brain tumor) and how prior to his passing he
often expressed his desire to visit the City's parks but could not because his chemo
medication prohibited him from being exposed to the sun... He said that he and Ms.
Robertson would like to spearhead a project that would be included in the Heritage Park
renovation such as UV shades as well as, special needs swings that would
accommodate wheeichairs and eventually be installed in all parks in Diamond Bar.
Zachary further stated that students are willing to hold fundraisers for the cause and
that they would be willing to work with project architects to include such
accommodations.
C1Herndon asked if staff had done any special needs studies and CSD/Rose responded
no, not in depth. CSD/Rose ensured Commissioners that staff would obtain information
about UV shades and swings that could accommodate wheelchairs as well as,, other
types of special needs amenities at.the upcoming...CPRS Conference and report back to
the Commission.
VC/Owens asked if the Heritage Park RFP included public meetings and CSD/Rose
. responded affirmatively.
Zachary Lu provided staff with his contact information and reiterated the students'
desire for this project to be considered by the City as well as, their desire to be involved
in the project. CSD/Rose assured the students that consideration would be given to
FEBRUARY 27, 2014 PAGE 2 P&R COMMISSION
their request and that they would be contacted regarding the findings and outcome of
the consideration.
VC/Owens asked if there would be an aquatics program available at Diamond Bar High
School in the future. CSD/Rose responded that the City Manager's office is currently
researching this matter.
CALENDAR OF EVENTS: As presented by CSD/Rose.
9. CONSENT CALENDAR:
1.1 Regular Meeting Minutes for January 23, 2014 — approved as submitted.
C/Roberto moved, ClLiang seconded, to approve the Minutes of the
January 23, 2014 regular meeting as submitted. Motion carried by the
following Roll Call vote:
'AYES: COMMISSIONERS: Herndon, Roberto,Liang,Chair/Grundy
`NOES: COMMISSIONERS: None
_ ABSTAIN: COMMISSIONERS: VC/Owens
ABSENT: COMMISSIONERS: None
2. INFORMATIONAL ITEMS:
2.1. Recreation Program. Update — RS/Murphey
2.1.1 Power Point Presentation on Tiny Tots, Summer Day Camp,
Volunteens, DB 4Youth In Action Program — CSC/Meyers
2.2 Parks Report — PMS/Jordan
2.2.1 Power Point presentation on Sycamore Canyon Park Creek
'Inspection — PMS/Jordan.
2.3 CIP Projects — CSD/Rose
2.3.1 Grandview Trail and Grandview Trail Link — CSDIRose reported
that this project will be awarded to Green Building Corporation at
the next City Council meeting on March 4.
- 2.3.2 Design of Site D Public Park — CSD/Rose reported that there are
several residents who would like to be notified of public meetings.
related to the design of the Site D Public Park.
2.3.3 Diamond Bar Center Improvements — CSD/Rose stated that this
project was completed and authorization for the City Clerk's filing of
the Notice of Completion will be on the City Council's March 4
agenda.
FEBRUARY 27, 2014 PAGE 3 P&R COADIISSION
2.3.4 Design of Heritage Park Improvements — CSD/Rose said that
the design project is forthcoming and reiterated that staff will obtain
additional information regarding possible special needs items that
might be available for inclusion in the design for Heritage Park as
well. as, other City parks.
2.4 List of Pending Commission Requests -- CSD/Rose
CSD/Rose updated the, Commission on the non-binding MOU and stated
that a meeting with the school superintendents will be scheduled soon.
C/Hemdon said he met with his Council representative and asked why the
Pony League issue had -been removed from the list and CSD/Rose
explained that the matter was now with the City Manager's office. Staff,
member Ryan McLean, who has been promoted to Deputy City Manager,
is developing a report on the Pony League Issue.
Chair/Grundy requested that a copy of the Heritage Park Plans be
provided to the Commission for review and input prior to conceptual plans
be drawn up. _--
3. OLD BUSINESS: None
4. NEW BUSINESS: None
5. ANNOUNCEMENTS:
VC/Owens thanked Alison Meyers for her work with the Tiny Tots and other
youth programs and thanked staff for their reports.
C/Liang thanked staff for their hard work.
C/Herndon thanked staff for their hard work on behalf of the Commission and the
City.
Commissioner Grundy presented C/Roberto with a plaque recognizing_ his
dedicated service as a Member of the Parks and Recreation Commission from
March 2011 to February 2014 on behalf of the Parks and Recreation
Commission and Staff of the City.of Diamond Bar.
C/Roberto thanked staff for their hard work and shared how much he enjoyed
working with such a fine group of individuals. He said that if he ever had the
opportunity to choose another profession he would like to be working in
Community Services.
FEBRUARY 27, 2014 PAGE 4 P&R COMNUSSION
ADJOURNMENT: C/Herndon moved, VC/Owens seconded, to adjourn the Parks and
Recreation Commission meeting. With no objections and no further business before
the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:12
p.m.
The foregoing minutes are hereby -approved this- 27 day of March ; 2014.
Respectf Ily miffed,
B S , ECRETARY
CITY COUNCIL
TO: Honorable Mayor and Members of the City Council
Agenda 4 5.3
Meeting Date: April 15, 2014
AGENDA REPORT
FROM: James DeStefano, City Ma a r
TITLE: Ratification of Check Register dat d March 27,2014 through April 9, 2014
totaling $ 417,374.78
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 417,374.78 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated March 27, 2014 through April 9,
2014 for $ 417,374.78 is being presented for ratification. All payments have been made
in compliance with the City's purchasing policies and procedures. Payments have been
reviewed and approved by the appropriate departmental staff and the attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
Luisa Allen
Accounting Technician
REVIEWED BY:
Finance Director
Attachments: Affidavit and Check Register— 03/27/14 through 04109114.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated March 27, 2014 through April 9, 2014 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description
General Fund
Com Org Support Fund
Prop A - Transit Fund
Prop C - Transit Tax Fund
Integrated Waste Mgt Fund
LLAD 38 Fund
LLAD 39 Fund
LLAD 41 Fund
Capital Imp Projects Fund
Computer Eq Rep] Fund
Signed:
Dianna Honeywell
Finance Director
Amount
$349,443.11
$450.00
$4,048.16
$7,441.28
$11,890.61
$12,225.30
$11,760.93
$4,612.89
$2,227.50
$13,275.00
$417,374.78
SUNGARD PENTAMATION INC
DATE: 04/09/2014 CITY OF DIAMOND BAR
TIME: 08:51:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20140327 00:00:00.000' and '20140409 00:00:00.000'
ACCOUNTING PERIOD: 10/14 _
FUND - 001 -
GENERAL FUND
AMOUNT
SUPPLIES-FEB/MAR
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
107380
04/03/14
ALBERTSO
ALBERTSONS LLC
0015350
10100
107381
04/03/14
ALLCITYM
ALL CITY MANAGEMENT SERV
0014411
10100
107381
04/03/14
ALLCITYM
ALL CITY MANAGEMENT SERV
0014411
TOTAL
CHECK
709.56
ASCAP-CONCERTS
0.00
658.50
10100
107382
04/03/14
DRIVERAL
ALLIANT INSURANCE SERVIC
0015350
10100
107383
04/03/14
APWA
AMERICAN PUBLIC WORKS AS
0015510
10100
107384
04/03/14.ARCIMAGI
PLANT SVCS -HERITAGE
ARC IMAGING RESOURCES
0014070
10100
107384
04/03/14
ARCIMAGI
ARC IMAGING RESOURCES
0014070
TOTAL
CHECK
107.00
0.00
689.00
10100
107385
04/03/14
ASCAP
ASCAP
0015350
10100
107386
04/03/14
ASCISECU
ASCI SECURITY
0014093
10100
107386
04/03/14
ASCISECU
ASCI SECURITY
001.4093
TOTAL
CHECK
312.80
TOOLS -RD MAINT
().Co
245.23
10100
107387
04/03/14
ATTMOBIL
AT&T MOBILITY
0014030
10100
107388
04/03/14
BEARSTAT
BEAR STATE AIR CONDITION
0015333
10100
107389
04/03/14
EVERGREE
ROBYN A BECKWITH
0015340
10100
107389
04/03/14
EVERGREE
ROBYN A BECKWITH
0015333
10100
107389
04/03/14
EVERGREE
ROBYN A BECKWITH
0014093
10100
107389
04/03/14
EVERGREE
ROBYN A BECKWITH
0014093
TOTAL
CHECK
10100
107390
04/03/14
TONTHATC
CAROLINE TONT14AT
0014060
10100
107391
04/03/14
CDW-G
CDW GOVERNMENT
0014070
10100
107391
04/03/14
CDW-G
COW GOVERNMENT
0015333
10100
107391
04/03/14
CDW-G
COW GOVERNMENT
0015333
TOTAL
CHECK
10100
107392
04/03/14
CHINOFIL
CHINO HILLS FORD
0015310
10100
107393
04/03/14
LAVERNEP
ANTHONY CHUN
0015554
10100
107393
04/03/14
LAVERNEP
ANTHONY CHUN
0015554
TOTAL
CHECK
10100
107394
04/03/14
CLIMATEC
CLIMATEC
0014093
10100
107395
04/03/14
CMSCHOOL
CM SCHOOL SUPPLY CO
0015350
10100
107396
04/03/14
CLAPLIBR
COUNTY OF L A PUBLIC LIB
001
10100
107397
04/03/14
DAYNITEC
DAY & NITE COPY CENTER
001
10100
107398
04/03/14
DELTACAR
DELTA CARE PMI
001
PAGE NUMBER: 1
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
SUPPLIES-FEB/MAR
0.00
136.86
CROSSING GUARD -FEB
0.00
6,124.08
CROSSING GUARD -MAR
0.00
6,849.30
0.00
12,973.38
SPCL EVENT INS-C/BDAY
0.00
1,672.00
APWA CONF-STAFF
0,00
495.00
SUPPLIES-I.T.
0.00
701.70
PRINT SVCS -FEB 14
0.00
7.96
0.00
709.56
ASCAP-CONCERTS
0.00
658.50
SVCS CALL-I.T.
0.00
125.00
INSTALL -CARD READER
0.00
3,555.00
0.00
3,680.00
CELL CHRGS-CMGR
0.00
37.96
MAINT-DBC
0.00
1,825.19
PLANT SVCS -HERITAGE
0.00
135.00
PLANT SVCS -DBC
0.00
177.00
PLANT SVCS -CITY HALL
0.00
270.00
PLANT SVCS -LIBRARY
0.00
107.00
0.00
689.00
REIMS--MTG SUPPLIES
0.00
113.98
COMP MAINT-SOFTWARE
0.00
6,795.00
LICENSE -DBC PRQS
0.00
828.40
COMP MAINT-DBC PROS
0.00
958.11
0.00
8,581.51
VER MAINT-COMM SVCS
0.00
780.65
TOOLS -RD MAINT
0.00
312.80
TOOLS -RD MAINT
().Co
245.23
0.00
558.03
REPAIR A/C-C/HALL
0.00
3,288.41
SUPPLIES -TINY TOTS
0.00
421.04
FACILITY REFUND -DBC
0.00
500.00
PRINT SVCS -PR 13-1701
0.00
510.12
APR 14 -HMO DENTAL PRM
0.00
393.50
SUNGARD PENTAMATION
INC
PAGE NUMBER:
PATE:
04/09/2014
CITY OF DIAMOND BAR
ACCTFA21
TIME:
OB:51:45
CHECK
REGISTER - DISBURSEMENT
FUND
SELECTION CRITERIA:
transact.ck
date between '20140327
00:00:00.000' and '20140409 00:00:00.000'
ACCOUNTING PERIOD:
10/14
FUND - 001 - GENERAL FUND
' CASH ACCT CHECK NO
ISSUE DT
VENDOR NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
107399
04/03/14
DELTADEN DELTA DENTAL
001
APR 14 -DENTAL PREMIUM
0.00
4,376.50
10100
107400
04/03/14
DHMAINTE DH MAINTENANCE
0014093
ADDL MAINT-C/HALL
0.00
500.00
10100
107403
04/03/14
DOGGIEWA DOGGIE WALK BAGS
INC
0015340
SUPPLIES -PARKS
0.00
1,635.00
10100
107402
04/03/14
DREAMSHA DREAM SHAPERS
001
FACILITY REFUND -DBC
0.00
1,000.00
7.0100
107403
04/03/14
EMERALD EMERALD LANDSCAPE
SERVIC
0014093
ADDL MAINT-C/HALL
0.00
47.25
10100
3.07404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
0015340
LNDSCPE MAINP-PARK
0.00
325.00
10100
107404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
1415541
LNDSCPE MAINT-DIST41
0.00
4,143.87
10100
107404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
1395539
LNDSCPE MAINT-DIST39
0.00
11,610.95
10100
107404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
1385538
LNDSCPE MAINT-DIST3B
0.00
11,718.00
10100
107404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
138553E
ADDL MAINT-DIST 3B
0.00
41.10
10100
107404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
1415541
ADDL MAINT-DIST 41
0.00
56.16
10100
107404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
1395539
ADDL MAINT-DIST 39
0.00
66.86
10100
107404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
1395539
ADDL REPAIRS-DIST 39
0.00
83.12
10100
107404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
1415541
ADDL REPAIRS-DIST 41
0.00
412.86
10100
107404
04/03/14
EXCELLAN EXCEL LANDSCAPE
INC
1385538
ADDL REPAIRS-DIST 38
0.00
438.62
TOTAL
CHECK
0.00
28,896.54
10100
107405
04/03/14
EXTERMIN EXTERMINETICS OF
SO CAL
0015340
PEST CONTROL-PANTERA
0.00
30.00
10100
107405
04/03/14
EXTERMIN EXTERMINETICS OF
SO CAL
0015333
PEST CONTROL -DBC
0.00
40.00
10100
107405
04/03/14
EXTERMIN EXTERMINETICS OF
SO CAU
0015340
PEST CONTROL -HERITAGE
0.00
40.00
10100
107405
04/63/14
EXTERMIN EXTERMINETICS OF
SO CAL
0015340
PEST CONTROL -PETERSON
0.00
50.00
10100
107405
04/03/14
EXTERMIN EXTERMINETICS OF
SO CAL
0014093
RODENT CONTROL- C/HALL
0.00
50.00
10100
107405
04/03/14
EXTERMIN EXTERMINETICS OF
SO CAL
0014093
RODENT CONTROL-C/HALL
0.00
65.00
10100
1074.05
04/03/14
EXTERMIN EXTERMINETICS OF
SO CAL
0015333
RODENT CONTROL -DBC
0.00
75.00
TOTAL
CHECK
0.00
350.00
10100
107406
04/03/14
FERRISKE KEVIN FERRIS
001
FACILITY REFUND-S/CYN
0.00
50.00
10100
107407
04/03/14
FOOTBUIL FOOTHILL BUILDING
MATERI
0014440
SUPPLIES -SAND
0.00
379.32
10100
107407
04/03/14
FOOT13UIL FOOTHILL BUILDING
MATERI
0014440
SUPPLIES -SAND
0.00
379.32
10100
107407
04/03/14
FOOTBUIL FOOTHILL BUILDING
MATERI
0014440
SUPPLIES -SAND
0.00
379.32
10100
107407
04/03/14
FOOTBUIL FOOTHILL BUILDING
MATERI
0014440
SUPPLIES -SAND
0.00
379.32
TOTAL
CHECK
0.00
1,517.28
10100
107408
04/03/14
FRANCHTS FRANCHISE TAX BOARD
001
WAGE GRNSH-3/28/14
0.00
24.22
10100
107410
04/03/14
HALLFORE HALL & FOREMAN,
INC.
001
ADMIN FEES -EN 04-453
0.00
36.45
10100
107410
04/03/14
HALLFORE HALL R FOREMAN,
INC.
001
ADMIN FEES-PR12--212
0.00
-72.90
10100
107410
04/03/14
HALLFORE HAIL & FOREMAN,
INC.
001
ADMIN FEES -EN 04-4S3
0.00
-36.45
10100
107410
04/03/14
HALLFORE HALL & FOREMAN,
INC.
001
ADMIN FEES-PR13-1701
0.00
-813.17
10100
107410
04/03/14
HALLFORE HALL & FOREMAN,
INC.
001
ADMIN FEES-PR13-1252
0.00
-415.91
10100
107410
04/03/14
HALLFORE HALL R FOREMAN,
INC.
001
ADMIN FEES-PR14-951
0.00
-207.96
10100
107410
04/03/14
HALLFORE HALL R FOREMAN,
INC.
001
ADMIN FEES-PR13-1687
0.00
-207.95
10100
107410
04/03/14
HALLFORE HALL & FOREMAN,
INC.
001
ADMIN FEES-PR14--235
0.00
-108.00
10100
107410
04/03/14
HALLFORE HALL & FOREMAN,
INC.
001
ADMIN FEES-PL14-235
0.00
-81.00
10100
107410
04/03/14
HALLFORE HALL & FOREMAN,
INC.
001
PROF.SVCS-EN 04-453
0.00
202.50
2
SUNGARD PENTAMATION
INC
PAGE NUM3HR: 3
DATE:
04/09/2014
CI'T'Y OF
DIAMOND BAR
ACCTPA21
TIME:
08:51:45
CHECK REGISTER - DISBURSEMENT
FUND
SELECTION CRITERIA:
transact.ck date between
'20140327
00:00:00.000'
and 120140409 00:00:00.000'
ACCOUNTING PERIOD:
10/14
FUND - 001 - GENERAL
FUND
CASH ACCT CHECK NO
ISSUE DT VENDOR NAME
FUND/DIVISION
-----DESCRIPTION
SALES TAX
AMOUNT
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
ADMIN FEES-PR13-1687
0.00
207.95
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC_
001
ADMIN FEES-PR14-951
0.00
207.96
10100
107,110
04/03/14 HALLFORE HALL &
FOREMAN,
INC_
061
ADMIN FEES-PR12--212
0.00
72.90
10100
107410
04/03/14 HALLFORE HALL &
FORFMAN,
INC.
001 -
ADMIN FEES-PR14-235
0.00
108.00
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
ADMIN FEES-PL14-235
0.00
81.00
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
PROF.SVCS-PR13-1701
C.00
4,517.63
10100
1.07410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
PROF.SVCS-PR13-1252
0.00
2,310.61
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
PROF_SVCS-PR13-1687
0.00
1,155.30
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
PROF.SVCS-PR12-212
0.00
405.00
10100
7.0747.0
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
PROF_SVCS-PL14-235
0.00
450.00
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
ADMIN FEES-PR13-1252
0.00
415.91
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
ADMIN FEES-PR13-1701
0.00
613.17
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
001
PROF.SVCS-PL14-235
0.00
600.00
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
0015551
PROE.SVCS-MAP REVIEW
0.00
2,512.80
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
0015551
PROF.SVCS-MAP REVIEW
0.00
577.66
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
0015551
PROF.SVCS-PLAN CHECK
0.00
470.26
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC_
0015551
PROF.SVCS-STORM DRAIN
0.00
3,251.94
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
0015551
PROF.SVCS--PLAN CHECK
0.00
430.42
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
0015551
PROF.SVCS-PLAN CHECK
0.00
1,232.47
10100
107410
04/03/14 14ALLFORE HALL &
FOREMAN,
INC.
0015551
PROF.SVCS-PLAN CHECK
0.00
520.89
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
0015551
PROF.SVCS-PLAN REVIEW
0.00
4,305.00
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
6015551
PROE_SVCS-GRADING RVW
0.00
6,740.03
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC. -001
PROF.SVCS-REVIEW
0.00
1,155.31
10100
107410
04/03/14 HALLFORE HALL &
FOREMAN,
INC.
0015551
PROF.SVCS-PLAN CHECK
0.00
664.85
TOTAL
CHECK
0.00
31,442.67
16160
107411
04/03/14 WHITECAP HDS WHITE CAP CONST SUPP
0015554
SUPPLIES-RD MAINT
0.00
53.71
10100
107411
04/03/14 WHITECAP HDS WHITE CAP CONST SUPP
0015554
SUPPLIES-RD MAINT
0.00
217.06
10100
107411
04/03/14 WHITECAP HDS WHITE CAP CONST SUPP
0015554
SUPPLIES-RD MAINT
0.00
275.53
10160
107411
04/03/14 WHITECAP HDS WHITE CAP CONST SUPP
0015554
SUPPLIES-RD MAINT
0.00
278.78
10100
107411
04/03/14 WHITECAP HDS WHITE CAP CONST SUPP
0015554
SUPPLIES-RD MAINT
0.00
17.57
10100
107411
04/03/14 WHITECAP HDS WHITE CAP CONST SUPP
0015554
SUPPLIES-RD MAINT
0.00
18.31
TOTAL
CHECK
0.00
861.36
10100
107412
04/03/14 HIWAYSAF HI WAY
SAFETY INC
0015554
SUPPLIES-RD MAINT
0.00
103,57
7.0100
107412
04/03/14 HIWAYSAF HI WAY
SAFETY INC
0015554
SUPPLIES-RD MAINT
0.00
419.56
10100
107412
04/03/14 HIWAYSAF HI WAY
SAFETY INC
0015554
TOOLS & EQ-RD MAINT
0.00
4,770.70
TOTAL
CHECK
0.00
5,293.85
10100
107413
04/03/14 HOLIDAYG HOLIDAY GOO
0015350
SUPPLIES-EASTER E/HNT
0.00
1,218.18
10100
107414
04/03/14 ITERIS ITERIS
INC
0015554
MONITORS-P/WORKS
0.00
981.00
10100
107414
04/03/14 ITERIS ITERIS
INC
0015534
CAMERA-P/WORKS
0,00
5,892.00
TOTAL
CHECK
0.00
6,873.00
10100
107415
04/03/14 JOCSONRE REAGAN
JOCSON
001
RECREATION REFUND
0.00
303.00
10100
107416
04/03/14 JAMESEVE NAMES EVENT PRODUCTION 1
0015350
CARNIVAL RIDES-C/RDAY
0.00
28,160.00
10100
107417
04/03/14 JOHNLHUN JOHN L
HUNTER &
ASSOC_ I
0015510
PROF_SVCS-PERMIT COMP
0.00
260.00
10100
107,117
04/03/14 JOHNLHUN JOHN L
HUNTER &
ASSOC. I
0015510
PROF.SVCS-PERMIT COMP
0.00
596.25
10100
107417
04/03/14 JOHNLHUN JOHN L
HUNTER &
ASSOC. I
0015510
PROF.SVCS-PERMIT COMP
0.00
3,651.25
SUNGARD PENTAMATION INC
DATE: 04/09/2014 CITY OF DIAMOND BAR
TIME: 08:51:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20140327 00:00:00.000' and '20140409 00:00:00.000'
ACCOUNTING PERIOD: 10/14
FUND
-- 001 -
GENERAL FUND
KOA CORPORATION
1135553
CASH ACCT
CHECK NO
ISSUE DT
VENDOR NAME
KOA CORPORATION
FUND/DIVISION
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER.
& ASSOC.
I 001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC.
I 001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC.
I 001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC.
1001
10100
107,117
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC.
T 001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC.
I 001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC.
I 001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC.
1001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC.
I 001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC.
I 001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC,
I 001
10100
107417
04/03/14
JOHNLHUN JOHN L HUNTER
& ASSOC,
I 001
TOTAL CHECK
10100 107418 04/03/14 KENSHARE KENS HARDWARE 0015554
10100
107419
04/03/14 KATZOKIT
KOA CORPORATION
1135553
10100
107419
04/03/14
KATZOKIT
KOA CORPORATION
2505510
10100
107419
04/03/14
KATZOKIT
KOA CORPORATION
1135553
TOTAL
CHECK
0.00
PROF_SVCS--PR13-1701
0.00
PROF,SVCS-PR12-1981
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
I 001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
1001
10100
107420
04/03/14
LEIGHTDN
LFTGHTON & ASSOCIATES,
I 001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
1 001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
1 001
10100
1.07420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
1 001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
1001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
I 001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
I 001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
I 001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
I 001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
1001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
1001
10100
107420
04/03/14
LEIGHTON
LEIGHTDN & ASSOCIATES,
I 001
10100
107420
04/03/14
LEIGHTON
LEIGHTON & ASSOCIATES,
I 001
TOTAL
CHECK
10100
107421
04/03/14
LACFIRE
LOS ANGELES COUNTY FIRE
0114010
10100
107422
04/03/14
MCECORPO
MCE CORPORATION
0015554
10100
107422
04/03/14
MCECORPO
MCE CORPORATION
0015554
10100
107422
04/03/14
MCECORPO
MCE CORPORATION
0015558
TOTAL
CHECK
10100
107423
04/03/14
MERCURYD
MERCURY DISPOSAL SYSTEMS
1155515
10100
107423
04/03/14
MERCURYD
MERCURY DISPOSAL SYSTEMS
1155515
10100
107423
04/03/14
MERCURYD
MERCURY DISPOSAL SYSTEMS
11555I5
TOTAL
CHECK
10100
107424
04/03/14
PACWESTA
PACWEST AIR FILTER LLC
0014093
-----DESCRIPTION------ SALES TAX
ADMIN FEES-PR12--1981
0.00
ADMIN FEES-PR13-1701
0.00
PROF.SVCS-PR12--1981
0.00
PROF.SVCS-PR13-1701
0.00
ADMIN FEES-PR13-1701
0.00
ADMIN FEES-PR12-1981
0.00
ADMIN FEES-PR13-1701
0.00
ADMIN FEES-PR12-1981
0.00
ADMIN FEES-PH12-1981
0.00
ADMIN FEES-PR13-1701
0.00
PROF_SVCS--PR13-1701
0.00
PROF,SVCS-PR12-1981
0.00
0.00
SUPPLIES -RD MAINT
0.00
TTRFFC MGMT SVCS -MAR
0.00
DS SIGNAL MASTER PLAN
0.00
GRAND AVE BEAUTIFICTN
0.00
0.00
PROF.SVCS-PR13-1701
0.00
ADMIN FEES-PR13-1701
0.00
PROF.SVCS-ENOB-624
0.00
PRDF_SVCS-PR12--2070
0,00
ADMIN FEES-ENOB--624
0.00
ADMIN FEES-PR12-2070
0.00
ADMIN FEES-PR13-1701
0.00
ADMIN FEES-PR14-1981
0.00
ADMIN FEES-PR12--2092
0.00
ADMIN FEES-PR12-2092
0.00
ADMIN FEES-ENOB-624
0.00
ADMIN FEES-PR14-1981
0.00
ADMIN FEES-PR12-2070
0.00
PROF.SVCS-PR12-2092
0.00
PROF.SVCS-PR14-1981
0.00
0.00
COMM ORG SUPPORT FUND 0.00
RIGHT OF WAY -FES
0.00
STORM DRAIN MAINT-FEB
0.00
VEGETATION CNTRL-FEB
0.00
0.00
RECYCLING FEES
0.00
RECYCLING FEES
0.00
RECYCLING FEES
0.00
0.00
SUPPLIES -CITY HALL 0.00
PAGE NUMBER: 4
ACCTPA21
AMOUNT
152.76
101.25
62.50
62.50
-11.25
-11.25
11.25
11.25
-152.76
-101.25
562.50
848.75
6,043.75
404.07
1,395.00
2,227.50
750.00
4.372.50
2,056.00
370.08
410.00
597.00
-73.80
-107.46
--370.08
-53.73
-37.08
37.08
73.80
53.73
107.46
206.00
298.50
3,567.50
450.00
1,581.72
1,325.59
9,305.14
12,212.45
712.76
748.02
646.03
2.106.81
18.48
SUNGARD PENTAMATION INC
DATE: 04/09/2014 CITY OF DIAMOND BAR
TIME: 08:51:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20140327 00:00:00.000' and '20140409 00:00:00.000'
ACCOUNTING PERIOD: 10/14
FUND - 001 -
GENERAL FUND
AMOUNT
ALARM SVCS -DBC
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
107425
04/03/14
PSI
PROTECTION ONE INC
0014093
10100
107425
04/03/14
PSI
PROTECTION ONE INC
0015340
TOTAL
CHECK
27.58
APR 14 -LIFE INS PREM
0.00
1,090.00
10100
107426
04/03/14
RFDICKSO
R E DICKSON COMPANY INC
0015554
10100
107427
04/03/14
ROSSCREA
ROSS CREATIONS
0015350
10100
107428
04/03/14
SHREDIT
SHRED IT LOS ANGELES
0014030
10100
107429
04/03/14
SCE
SOUTHERN CALIFORNIA EDIS
1385538
10100
107430
04/03/14
STANDARD
STANDARD INSURANCE OF OR
001
10100
107430
04/03/14
STANDARD
STANDARD INSURANCE OF OR
001
10100
107430
04/03/14
STANDARD
STANDARD INSURANCE OF OR
001
TOTAL
CHECK
225.00
FOUNTAIN MAINT-MAR
0.00
160.00
10100
107431
04/03/14
STSS
STATEWIDE TRAFFIC SAFETY
0015554
10100
107432
04/03/14
PENTAMAT
SUNGARD PUBLIC SECTOR PE
5304070
10100
107432
04/03/14
PENTAMAT
SUNGARD PUBLIC SECTOR PE
5304070
TOTAL
CHECK
900.35
0.00
1,874.70
10100
107433
04/03/14
THESAUCE
THE SAUCE CREATIVE SERVI
0015350
10100
107433
04/03/14
THESAUCE
THE SAUCE CREATIVE SERVI
0015510
TOTAL
CHECK
10100
107434
04/03/14
ADELPHIA
TIME WARNER CABLE
0014010
10100
107435
04/03/14
TRANE
TRANE SERVICE GROUP INC
0014093
10100
107435
04/03/14
TRANE
TRANE SERVICE GROUP INC
0014093
TOTAL
CHECK
10100
107436
04/03/14
TRENCHPL
TRENCH PLATE RENTAL CO
0015554
10100
107437
04/03/14
TRICITIE
TRI -CITIES POOL SERVICE
0015333
10100
107438
04/03/14
VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
10100
107439
04/03/14
VERIZONC
VERIZON CALIFORNIA
0015340
10100
107440
V 04/03/14
GRAINGER
W.W. GRAINGER INC.
0015333
1.0100
107440
04/03/14
GRAINGER
W.W. GRAINGER INC.
0015333
TOTAL
CHECK
10100
107441
04/03/14
WAXIESAN
WAXIE SANITARY SUPPLY
0015333
10100
107441
04/03/14
WAXIESAN
WAXIE SANITARY SUPPLY
0014093
TOTAL
CHECK
10100
107442
04/03/14
WELLDYNE
WELLDYNERX
1155515
10100
107442
04/03/14
WELLDYNE
WELLDYNERX
1155515
TOTAL
CHECK
PAGE NUMBER: 5
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
ALARM SVCS -DBC
0.00
25.55
ALARM SVCS-SYC CYN
0.00
41.50
0.00
67.05
ST SWEEPING -FEB 13
0.00
8,475.28
SOUND SYS-B/DAY CELEB
0.00
1,300.00
SHRED SVCS -COMM SVCS
0.00
204.96
ELECT SVCS -DIST 38
0.00
27.58
APR 14 -LIFE INS PREM
0.00
1,090.00
APR 14-STD/LTD
0.00
2,043.54
APR 14-SUPP LIFE INS
0.00
399.00
0.00
3,532.54
SUPPLIES -RD MAINT
0.00
1,855.37
TRNG-FIN SYSTEM
0.00
2,600.00
COMP EQ -SOFTWARE
0.00
10,675.00
0.00
13,275.00
BANNERS -CITY B/DAY
0.00
3,179.23
BANNERS -GRAND BTFCTN
0.00
961.93
0.00
4,141.16
MODEM SVCS -COUNCIL
0.00
63.98
MONTHLY MAINT-C/HALL
0.00
1,016.00
EQ MAINT-CITY HALL
0.00
1,280.00
0.00
2,296.00
EQ RENTAL -COMM SVCS
0.00
225.00
FOUNTAIN MAINT-MAR
0.00
160.00
1/21/14-P/R DEDUCTION
0.00
10,000.00
ALARM SVCS -HERITAGE
0.00
51.25
SUPPLIES -DSC
0.00
-496.00
SUPPLIES -DBC
0.00
496.00
0.00
0.00
SUPPLIES -DBC
0.00
974.35
SUPPLIES --CITY HALL
0.00
900.35
0.00
1,874.70
SHARPS SVCS -FEB
0.00
16.16
SHARPS SVCS. -MAR
0.00
6.16
0.00
22.32
SUNGARD PENTAMATION
INC
PAGE NUMBER: 6
DATE:
04/09/2014
CITY OF DIAMOND BAR
ACCTPA21
TIME:
08:51:45
CHECK REGISTER - DISBURSEMENT
FUND
SELECTION CRITERIA:
transact.ck
date between '20140327 00:00:00.000' and '20140409 00:00:00.000'
ACCOUNTING PERIOD:
10/14
T
FUND - 001 - GENERAL
FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION--------
SALES TAX
AMOUNT
10100
107443
04/03/14
WESTCOAS
WEST COAST ARBORISTS
INC 0015553
TREE MAINT-MAR 14
0.00
1,497.40
10100
107444
04/03/14
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR14-951
0.00
1,825.00
10100
107444
04/03/14
WILLDANG
WILLEAN GEOTECHNICAL
001
PROF.SVCS-PR13-1687
0.00
1,210.00
10100
107444
04/03/14
WILLDANG
WILLDAN GEOTECHNICAL
001
PROF.SVCS-PR13-622
0 -OD
925.00
10100
107444
04/03/14
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES--PR14-951
0.00
328.50
10100
107444
04/03/14
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES-PR14--951
0.00
-328.50
10100
107444
04/03/14
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES-PR13-1687
0.00
-217.80
10100
107444
04/03/14
WILLDANG
WILLDAN GEOTECHNICAL,
001
ADMIN FEES-PR13-622
0.00
-166.50
10100
107444
04/03/14
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES-PR13-622
0.00
166.50
10100
107444
04/03/14
WILLDANG
WILLDAN GEOTECHNICAL
001
ADMIN FEES-PR13-1687
0.00
217.80
TOTAL
CHECK
0.00
3,960.00
10100
107445
04/03/14
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL, SVCS-H/R
0.00
117.00
10100
107445
04/03/14
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS -COMM SVCS
0.00
546.00
10100
107445
04/03/14
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS-P/WORKS
0.00
1,482.00
10100
107445
04/03/14
WOODRUFF
WOODRUFF SPRADLTNG &
SMA 0014020
LEGAL SVCS-CMGR
0.00
1,501.50
10100
107445
04/03/14
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS -COMM DEV
0.00
1,521.00
10100
107445
04/03/14
WOODRUFF
WOODRUFF SPRADLING &
SMA 0014020
LEGAL, SVCS -COUNCIL
0.00
1,306.50
TOTAL
CHECK
0.00
6,474.00
10100
107446
04/03/14
ZUBIATEM
MARICELA ZUBIATE
001
RECREATION REFUND
0.00
119.00
10100
14 -PP 07
04/03/14
PAYROLL
PAYROLL TRANSFER
001
P/R TRANSFER-14/PP 07
0.00
158,897.07
10100
14 -PP 07
04/03/14
PAYROLL
PAYROLL TRANSFER
112
P/R TRANSFER-14/PP 07
0.00
4,048.16
10100
14 -PP 07
04/03/14
PAYROLL
PAYROLL TRANSFER
113
P/R TRANSFER-14/PP 07
0.00
5,296.28
10100
14 -PP 07
04/03/14
PAYROLL
PAYROLL TRANSFER
115
P/R TRANSFER-14/PP 07
0.00
9,751.48
TOTAL
CHECK
0.00
178,002.99
TOTAL
CASH ACCOUNT
0.00
417,374.78
TOTAL
FUND
0.00
417,374.78
TOTAL
REPORT
0.00
417,374.78
Agenda # 6.4
Meeting Date: Aril 15, 2014
CITY COUNCIL AGENDA REPORT
9S
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mana X1 LP
TITLE: Approval of FY 2014-15 City Council Goals & Objectives
RECOMMENDATION:
Approve.
FISCAL IMPACT:
None.
BACKGROUND 1 DISCUSSION:
Each year, concurrent with the review and adoption of the municipal budget, the City Council
develops its Goals & Objectives. These items reflect the projects, challenges, and legislative matters
deemed by the Council to be among the most important of the fiscal year.
At the April 1, 2014 study session, the City Council reviewed the 2013-14 Goals & Objectives and
directed staff to bring an updated list forward for approval. Among the items completed or now
considered ongoing routine work product and no longer an active part of the Goals & Objectives are
the following:
+ Complete EIR for Grand Bridge Widening, Bypass Roads & On/Off Ramp Reconfiguration and
continue design work (Step 1 of Phase 3, 57/60 -Grand Confluence Project).
• Oppose any high speed or light rail proposals that adversely impact Diamond Bar.
• Complete the market study for the Honda Property and provide a report to the City Council.
• Implement the Discover Diamond Bar program. Through new partnerships with local
organizations (schools, non -profits, faith -based organizations, etc.), increase community
awareness about City programs and services, particularly those related to emergency
preparedness and environmental services. This outreach may include face-to-face interaction,
dissemination of literature/educational materials and contribution of City content for inclusion in
partner organizations' newsletters/websites.
• Develop and implement fiscally responsible environmental/sustainability programs.
Complete the implementation of the approved Housing Element update.
The City Council also directed staff to include several new Goals & Objectives for 2014-15. These
include:
a) Secure construction funding for the Grand Bridge Widening, Bypass Roads, & On/Off Ramp
Reconfiguration and continue design work (Step 2 of Phase 3, 57160 -Grand Confluence
Project).
b) Proactively market the Honda property to potential hotel developers.
c) Consider options for the development of a fiscally responsible City -administered public
aquatics program.
With the direction of the Council incorporated in the attached document, staff recommends the
Council adopt the FY 2014-15 Goals & Objectives.
Ryan Md�an, Deputy City Manager
Attachments: FY 2014-15 City Council Goals & Objectives List
FY 2014-2015 City Council Goals & Objectives
1. Traffic Mitigation
• In cooperation with the City's project partners, complete the 57160 Freeway Interchange
corridor long-term "big fix".
a) Commence construction on the Westbound SR -60 Slip Ramp (Phase 1 of 57160 -Grand
Confluence Project).
b) Complete design of Local Improvements at Grand/Golden Springs and DB Golf Course
Frontage and prepare for construction (Step 1 of Phase 2 57160 -Grand Confluence
Project).
c) Secure construction funding for the Grand Bridge Widening, Bypass Roads, & On/Off
Ramp Reconfiguration and continue design work (Step 2 of Phase 3, 57160 -Grand
Confluence Project).
d) Secure funding partners for and complete a feasibility study to determine the preferred
and most cost-effective options for the completion of 57160 "big fix" (missing freeway
and HOV connectors separate from the 57160 Confluence Project).
+ Advocate for transportation solutions that are equitable in their distribution of goods
movement related traffic.
a) Secure recognition of the SR -60's ongoing status as a component of the state and
national freight networks in an effort to secure funding for 57160 Interchange
improvements.
• In cooperation with the City's project partners, complete the Lemon Avenue on and off
ramp project.
a) Complete right-of-way acquisitions and begin construction.
+ Develop a report to the City Council outlining the ongoing effectiveness of the City's
ongoing traffic mitigation project programs.
2. Fiscal Responsibility/Economic Development
• Create a long-term City-wide financial plan for preservation of the City's fixed assets,
including infrastructure, buildings, parks, and other facilities.
+ Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market
World.
Identify specific development opportunities and develop Specific Plans to revitalize the K -
Mart and Honda property areas in a way that provides the greatest net benefit to the
community.
a) Proactively market the Honda property to potential hotel developers.
• Develop a plan to address the long-term financial sustainability of the City's Lighting and
Landscape Assessment Districts (LLADs).
3. Communications
• In addition to regular public meetings, provide a variety of opportunities for public
interaction and participation.
a) Complete an update to the City's website, enhancing governmental transparency,
access to information, and ease of use for the public.
4. Other Items
Preserve Windmill structure via ownership of structure and/or property.
• Develop a City-wide branding plan that incorporates standard design elements with a
unifying theme that reflects the image of Diamond Bar.
a) Commence Grand Avenue beautification project, using the chosen design as an initial
standard plan for the City's streetscapes and entry signage.
• Establish a "quiet zone" on the MetroLink train line at Lemon Avenue near Walnut
Elementary School
• Consider options for the development of a fiscally responsible City -administered public
aquatics program.
CITY COUNCIL
Agenda # 6.5
Meeting Date: A ril 15 2014
AGENDA REPORT
TO: Honorable Mayor and Membe of the City Council
VIA: James DeStefano, City Ma er
TITLE: AUTHORIZE THE CITY MANAG R TO EXECUTE A CONSULTING SERVICES
AGREEMENT WITH SYTECH SOLUTIONS, INC. TO PROVIDE DOCUMENT
IMAGING AND MANAGEMENT SERVICES IN AN AMOUNT NOT TO EXCEED
$100,000 AND APPROPRIATE $50,000 FROM SAVINGS RELATED TO COUNTY
CONSOLIDATED ELECTION SERVICES.
RECOMMENDATION:
Authorize.
FISCAL IMPACT:
The Council -approved FY 2013-14 municipal budget appropriates $50,000 expressly for the
recommended services. To provide funding for the remainder of the proposed contract amount, staff
recommends $50,000 be appropriated from savings resulting from lower than expected election -
related professional services costs (City Manager Clerk/001-4030-42390). These costs are a result of
a greater number of consolidated elections held in Los Angeles County in 2013, which lowered the
City's prorated share.
BACKGROUND 1 DISCUSSION:
In an effort to provide effective and efficient access to customers and staff, it is appropriate to begin
the record digitizing process. Once complete, vital records designated by the City's retention
schedule will be permanently stored in an easily retrievable electronic format on an existing local
database. Because the City maintains hundreds of thousands of documents, staff expects this effort
to be completed in several phases over time. The first phase proposed under this agreement includes
various tract maps and grading plans maintained by the Public Works department.
SyTech has more than a decade of experience of providing quality and affordable document
management services to public agencies in California, including cities, special districts and various
state departments. Upon agreement approval, staff will direct SyTech to complete the following tasks:
• In cooperation with City departments, develop preferred indexing structure
• Collect documents for imaging
• Scan records per City direction (meeting quality levels, etc.)
• Upload scanned documents to the City's records database (Fortis)
0 Complete quality control review
Return documents in the same order and condition as provided
To accomplish these tasks, staff recommends the City Council authorize the City Manager to enter
into a Consulting Services Agreement with SyTech Solutions, Inc. in an amount not to exceed
$100,000.
Prepared by:
Ryan Lean, Deputy City Manager
Attachments:
1. Consulting Services Agreement with SyTech Solutions, Inc.
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT is made as of April 15, 2014 by and between the City of
Diamond Bar, a municipal corporation ("City") and SyTech Solutions, Inc., a California
Corporation ("Consultant").
RECITALS
A. City desires to utilize the services of Consultant as an independent contractor
to provide consulting services to City as set forth in Exhibit "A", the "The SyTech
Solutions Document Management Services (DMS): Records Conversion Project." dated
March 28, 2014.
B. Consultant represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its
principals and employees.
NOW, THEREFORE, in consideration of performance by the parties of the covenants
and conditions herein contained, the parties hereto agree as follows:
1. Consultant's Services.
A. Scope of Services. The nature and scope of the specific services
to be performed by Consultant are as described in Exhibits "A" and "B", which are
attached hereto and incorporated herein by this reference.
B. Changes to Scope of Services. Additional or alternative services or
specifications, beyond those outlined in Exhibits A and B made be made by the parties;
provided that such alterations or changes must be agreed upon by both parties in
writing in the form of an exhibit or work order and a price therefore established. All such
exhibits or work order changes will be incorporated by reference and become part of
this Agreement.
2. Term of Agreement. This Contract shall take effect April 15, 2014, and
shall continue until June 30, 2015 unless earlier terminated pursuant to the provisions
herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "B." Pricing for additional services or products not specified in the
Scope of Services shall be priced in accordance with "Additional Pricing" as set forth in
Exhibit "B". Payment will be made only after submission of proper invoices in the form
specified by City. Total payment to Consultant pursuant to this Agreement shall not
exceed One Hundred Thousand Dollars ($100,000.00).
4. General Terms and Conditions. In the event of any inconsistency
between the provisions of the main body of this Agreement and the attached Exhibits A
and B, the provisions of the main body of this Agreement shall control.
5. Addresses.
City: James DeStefano, City Manager
City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765-4178
Consultant:
SyTech Solutions, Inc.
9362 Studio Court
Elk Grove, CA 95758
Tel 916-381-3010
6. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
C. Consultant shall fully comply with the Workers' Compensation law
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Worker's Compensation laws. City shall have the right to offset against the
amount of any fees due to Consultant under this Agreement any amount due to City
from Consultant as a result of Consultant's failure to promptly pay to City any
reimbursement or indemnification arising under this Section 6.
D. Consultant shall, at Consultant's sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to the City of Diamond Bar, South Coast Air
Quality Management District, and California Air Resources Board. Consultant further
agrees to indemnify and hold City harmless from any failure of Consultant to comply
with the requirements in Section 6. Additionally, the City shall have the right to offset
against the amount of any fees due to Consultant under this Agreement for any amount
or penalty levied against the City for Consultant's failure to comply with Section 6.
7. Standard of Performance. Consultant warrants that all services and
work performed shall be performed in a competent, professional and satisfactory
manner in accordance with its representations in Exhibit A and shall at minimum,
perform all work at the standard of care and skill ordinarily exercised by members of the
profession under similar conditions.
B. Indemnification. Consultant shall indemnify, defend with counsel
approved by City, and hold harmless City, its officers, officials, employees and
volunteers from and against all liability, loss, damage, expense, cost (including without
limitation reasonable attorneys fees, expert fees and all other costs and fees of
litigation) of every nature arising out of or in connection with Consultant 's performance
of work hereunder or its failure to comply with any of its obligations contained in this
Agreement, regardless of City's passive negligence, but excepting such loss or damage
which is caused by the sole active negligence or willful misconduct of the City. Should
City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant
shall reimburse the City its costs of defense, including without limitation reasonable
attorneys fees, expert fees and all other costs and fees of litigation. The Consultant
shall promptly pay any final judgment rendered against the City (and its officers,
officials, employees and volunteers) covered by this indemnity obligation. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and
inclusive as is permitted by the law of the State of California and will survive termination
of this Agreement.
9. Insurance. Consultant shall at all times during the term of this Agreement
carry, maintain, and keep in full force and effect, with an insurance company authorized
to do business in the State of California and approved by the City (1) a policy or policies
of broad --form comprehensive general liability insurance with minimum limits of
$1,000,000.00 combined single limit coverage against any injury, death, loss or damage
as a result of wrongful or negligent acts by Consultant, its officers, employees, agents,
and independent contractors in performance of services under this Agreement; (2)
property damage insurance with a minimum limit of $500,000.00; (3) automotive liability
insurance, with minimum combined single limits coverage of $500,000.00; (4)
professional liability insurance (errors and omissions) to cover or partially cover
damages that may be the result of errors, omissions, or negligent acts of Consultant, in
an amount of not less than $1,000,000 per occurrence and at least $1,000,000
aggregate; and (5) Worker's Compensation insurance, if required, with a minimum limit
of $500,000.00 or the amount required by law, whichever is greater. City, its officers,
employees, attorneys, and volunteers shall be named as additional insureds on the
policy(ies) as to comprehensive general liability, property damage, and automotive
liability and Consultant shall provide an endorsement evidencing such additional
insureds or a copy of the policy evidence such additional insureds. The policy (ies) as
to comprehensive general liability, property damage, and automobile liability shall
provide that they are primary, and that any insurance maintained by the City shall be
excess insurance only.
A. All insurance policies shall provide that the insurance coverage shall not
be non -renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage.
B. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement, shall be issued by an insurance company which is
authorized to do business in the State of California or which is approved in writing by
the City; and shall be placed with a current A.M. Best's rating of no less than A-, VII.
C. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum worker's compensation insurance requirements above,
and (2) insurance policy endorsements indicating compliance with all other minimum
insurance requirements above, not less that one (1) day prior to beginning of
performance under this Agreement. Endorsements shall be executed on City's
appropriate standard forms entitled "Additional Insured Endorsement", or a substantially
similar form which the City has agreed in writing to accept.
D. Self Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured)
should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or
deductible shall be subject to the approval of the City Attorney and the Finance Director.
Owner understands and agrees that satisfaction of this requirement is an express
condition precedent to the effectiveness of this Agreement. Failure by Owner as primary
insured to pay its SIR or deductible constitutes a material breach of this Agreement.
Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or
refusal to do so in order to secure defense and indemnification as an additional insured
under the policy, City may include such amounts as damages in any action against
Owner for breach of this Agreement in addition to any other damages incurred by City
due to the breach.
10. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
11. Ownership of Materials. All materials provided by Consultant in the
performance of this Agreement shall be and remain the property of City without
restriction or limitation upon its use or dissemination by City. Consultant may, however,
make and retain such copies of said documents and materials as Consultant may
desire.
12. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
13. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to the other party. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless
otherwise directed by City.
14. Personnel. Consultant represents that it has, or will secure at its own
expense, all personnel required to perform the services under this Agreement. All of the
services required under this Agreement will be performed by Consultant or under it
supervision, and all personnel engaged in the work shall be qualified to perform such
services. Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right to require Consultant to exclude any employee from performing
services on City's premises.
15. Non -Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
16. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
17. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
18. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
19. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
20. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, shall be referred by the parties
hereto for mediation. A third party, neutral mediation service shall be selected, as
agreed upon by the parties and the costs and expenses thereof shall be borne equally
by the parties hereto. In the event the parties are unable to mutually agree upon the
mediator to be selected hereunder, the City Council shall select such a neutral, third
party mediation service and the City Council's decision shall be final. The parties agree
to utilize their good faith efforts to resolve any such dispute or controversy so submitted
to mediation. It is specifically understood and agreed by the parties hereto that referral
of any such dispute or controversy, and mutual good faith efforts to resolve the same
thereby, shall be conditions precedent to the institution of any action or proceeding,
whether at law or in equity with respect to any such dispute or controversy.
21. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
22. Governing Law. This Contract shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
23. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
24. Entire Agreement. This Agreement, and any other documents
incorporated herein by specific reference, represent the entire and integrated
agreement between Consultant and City. This Agreement supersedes all prior oral or
written negotiations, representations or agreements. This Agreement may not be
amended, nor any provision or breach hereof waived, except in a writing signed by the
parties which expressly refers to this Agreement. Amendments on behalf of the City will
only be valid if signed by the City Manager or the Mayor and attested by the City Clerk.
25. Exhibits. All exhibits referred to in this Agreement are incorporated
herein by this reference.
IN WITNESS WHEREOF, the parties have executed this Agreement as of
the date first written above.
"C ity"
ATTEST:
in
CITY OF DIAMOND BAR
By:
Tommye Cribbins, City Clerk Carol Herrera, Mayor
Approved as to form:
By:
City Attorney
"CONSULTANT"
By:
Its:
Exhibit "A"
Project Proposal
The SyTech Solutions Document Management Services (DMS):
Records Conversion Project.
Presented To
City of Diamond Bar
Ken Desforges, IS Director
Debbie Gonzales, Senior Administrative Assistant
March 28, 2014
Bryan Golden
SyTech Solutions
9362 Studio Court
Elk Grove, CA 95758
(916) 381-3010 ext. 227
Fax (916) 381-3350
bgolden@sytechsolutions.com
S O L U T I O N S
TABLE OF CONTENTS
1. OVERVIEW.........................................................................................................................•••••.....2
2. ABOUT SYTECH SOLUTIONS............................................................................................................3
3. PROPOSED APPROACH...................................................................................................................3
4. PRICING.......................................................................................................................................5
S. CONCLUSION................................................................................................................................6
5. REFERENCES.................................................................................................................................6
S O L U T I O N S
1. OVERVIEW
This document formally describes the proposed approach by SyTech Solutions (SyTech) to implement a
pilot records conversion project for the City of Diamond Bar (Diamond Bar). SyTech envisions this project
to take place over several years, developing a lasting partnership. This project is designed to start with
the Public works / Engineering Department and branch out to additional departments each year. After
our initial discussions, we believe that there are several important factors that qualify SyTech as the right
vendor for the City of Diamond Bar project:
1. We have completed numerous conversion projects for building and planning agencies, and we
understand the complexity of electronically organizing large format drawings with standard size
paper. Because this type of project involves two separate processes (scanning with standard and
oversize hardware), the possibility for electronic misfiling greatly increases with an inexperienced
vendor. our process for handling these records is based on combining the right software and
hardware technology with years of experience.
2. SyTech has helped numerous municipal organizations create effective and efficient access to
their vital records. We are familiar with multiple departmental record types and the proper
taxonomy for retrieval. We will work closely with city staff to discuss their documents in detail.
We will index the records according to their specifications to ensure accurate future retrieval.
3. We understand Fortis Document Management technology and have gone through their technical
training. SyTech has worked with CalEPA and converted over half a million images and imported
into Fortis software. We will work with Diamond Bar staff to make sure that all images are
imported correctly.
4. SyTech holds a California Multiple Award Schedule (CMAS #3-11-36-0085A). They allow public
agencies to place orders directly with us because the MSA was only awarded after going through
a competitive bidding process. In addition, these contracts independently attest to SyTech's
competency and competitive low prices.
5. SyTech possesses a unique skill set that allows us to address the City of Diamond Bar's particular
needs. Equally important, we work well with people and believe that building good relationships
with the staff allows for better communication and progressive results. Our number one goal is
to build a business partnership with the city that helps attain a successful project completion.
S*M
-- `..� 50LUTIANS
2. ABOUT SYTECH SOLUTIONS
SyTech Solutions, Inc. was founded as a California C Corporation in 2000. SyTech has quickly become a
leading document management solutions provider. Located in Sacramento, SyTech has built a solid
reputation for outstanding quality and superior customer service. We have been a leader in providing
document management services for over 100 public agencies across California. We have built solid
partnerships with our clients, and continue to be their source of document management expertise.
Listed below are some of SyTech's partners:
• California Environmental Protection Agency
• San Mateo Bureau of Environmental Health
• San Francisco Bureau of Environmental Health
• Water Resources Control Board
• City of Sonoma
+ City of Santa Rosa
• City of Roseville
• Barstow Fire District
• Yuba City
• Victorville Water District
• Golden Hills Community Services District
3. PROPOSED APPROACH
Project Setup
SyTech will meet with City of Diamond Bar staff to define the data structure and special processing
requirements for the City's records. SyTech's project manager will then work with the city to schedule the
pickup and delivery schedule and any special handling requirements.
The diagram below shows our basic 3 step process that will be deployed at Diamond Bar. The process will
be repeated for each document type in each department. An over-riding Exception Process takes place at
each step to resolve issues as they are identified.
1. Project Setup — Meet with Department staff to define data structure and any special
requirements.
2. Conversion —Scan the records using our Kofax Capture process.
3. Release — Images will be release for import into Fortis software.
i Lanverstnn.,,a
i
Exception Process
3
' S 0 4 U 7 1 0 N 5
For the initial conversion project, SyTech will prepare to scan between 135 to 150 banker -sized boxes of
Building documents. We will work closely with City staff to establish the document setup. Specific
indexing requirements and any special instructions will be discussed in detail. In most cases, we
recommend replicating the City's current manual filing structure. This process should not require a lot of
staff time, and there will be only infrequent interaction after setup.
Conversion Process
KOFAX
Aw,
ASCENT'
Captu re,
SyTech uses Kofax Ascent Capture, the industry's leading production -level software. Our conversion
process has been streamlined to produce the most effective and efficient results. Following is a diagram
of SyTech's proven Kofax scanning process:
DOCUMENT
PREPARATION
Define hatch classes and
data t€e[ds
Prepare pages
Sort batches -
Quality Control
SCAN
inters batch totals
and page counts
Edit/reorder batches
iiescan
Quality Control
RECOGNITION
Form ID
OCR & ICR
OMR
Barcode recognition
Deskew, deshade,
despeckle, etc.
Line removal
INDEXING &
RELEASE.
VERIFICATION
Commit images to optical
Key from image
.. storage
Double -key entry
Store data in database or
-
back -end business
Custom validation scripts
application
Batch total reconciliation
Integrate with worktlow or
document manager
Quality Control
Fina[ Quality Control
Preparation Scan Station Recognition Server Indexing &/ Validation Deliverable
'�'�-i71�a1iL�Co�v�I andJSt�sapntr� � i�-�--�
Document Preparation
All staples and paper clips are removed and automated barcode sheets are inserted in preparation for
scanning.
M
*-\ � I I
01
5 O L -'T 1 O N S
Scan
Kofax software tracks each batch (box of documents) through the entire conversion process, from scan to
release. During this step of the process, batch totals and page counts are determined. Batches are edited
and reordered as necessary and any problems that require rescanning takes place.
Recognition
Kofax automatically detects and deletes blank sides of paper, despeckles, deskews, and
rotates images. Additionally, Kofax VirtualReScan (VRS) technology provides an
additional level of quality control. It acts as an intelligent monitoring agent and ��
automatically checks image quality as records are scanned. Poor images are enhanced
using dithering and other technology; lighter images are enhanced so they are easier to Virtualiseseaw
read.
Indexing and Verification
Once the documents are scanned, the indexing is manually populated from the image. The index fields
are specific to each document type and identified during the project setup phase. Double key verification
is available for any or all fields to ensure greater accuracy. Each batch is then checked to ensure it has
gone through the scanning and indexing process during reconciliation.
Release
Captured images are release into industry standard Group IV TIFF or PDF format. These files will be
available for import into Fortis software for search and retrieval. Once the entire process is complete, we
can move on to additional document types and departments.
4. PRICING
The estimated cost for the one year pilot project is $44,250. This cost includes all of the hardware,
software, and personnel components, as well as the scanning of 135-150 boxes of records (a service
breakdown is provided as an attachment to this proposal). After the pilot is completed, the City will have
the option to expand the project to additional departments.
Project Scenario:
(Actual Project will vary due to size and type of documents available during the pilot period)
Quanti
Units
Service or Product
Unit Price
Ext. Price
500
Hours
Document Preparation & Restoration (CMAS $21.85)
$15.00
$7,500.00
350,000
Images
Document Scanning (CMAS $0.085)
$0.055
$19,250.00
15,000
Ima es
Large Format Document Scanning (CMAS $1.85)
$1.33
$19,950.00
135,000
Keystrokes
Indexing (CMAS $0.01)
$0.005
$675.00
375,000
Images
Database Merge (CMAS $0.01)
$0.005
$1,875.00
Total I $49,250.00
5
_ ''..m .
S O L U T 1 0 N S
As previously mentioned, SyTech has a C -MAS contract with the State of California. It offers the
confidence that Diamond Bar is receiving a competitively awarded price and pre -qualified experienced.
The CMAS is a very useful purchasing tools that allow government agencies to easily contract with SyTech,
streamlining the typical state government contracting process.
5. CONCLUSION
in conclusion, SyTech has the technology and experience to successfully complete this pilot project for the
City of Diamond Bar.
• We have worked with numerous building and planning agencies and are familiar with the
document types.
• Our experience working with combined standard and large format drawings conversion makes us
uniquely qualified to complete the project.
• Our approach allows the City to spread their costs over multiple years, and requires little staff
time for project management.
• We have experience working with Fortis software and understand the import process.
Finally, and perhaps most important, SyTech is committed to building a long-term partnership with the
City of Diamond Bar— one that ties SyTech to your success.
6. REFERENCES
City of Roseville
Kim Ambuehl
Building Administrator
311 Vernon Street
Roseville CA 95678
(916) 774-5332
California Air Resources Board
Michael J. Guzzetta
Supervisor Stationary Source Division
10011 Street
PO Box 2815
ro
Sacramento CA 95812
(916) 322-6025
City of Delano
Phylis Kraft
City Clerk
1015 Eleventh Ave
Delano, CA 93216
(661) 721-3301 ext. 228
SOLUTI 0N5
City of Barstow Yountville CA 94599
Lorraine Barnes (707) 944-8851
Professional Assistant 1
220 East Mountain View St
Barstow CA 92311
(760) 256-2254 ext. 22
Town of Yountviile
Steven Rogers
Office Administrator
6550 Yount Street
Exhibit "6"
SyTech Solutions, Inc.
9362 Studio Court
Elk Grove, CA 95758
(916) 381.3010
(916) 381.3350 (fax)
www.sytechsolutions.com
Price List: (3/28/2014)
City of Diamond Bar specific Prices:
Units
Service or Product
Unit Price
Hours
Document Preparation & Restoration (CMAS $21.85)
$15.00
Images
Document Scanning (CMAS $0.085)
$0.055
Images
Large Format Document Scanning (CMAS $1.85)
$1.33
Keystrokes
Indexing (CMAS $0.01)
$0.005
Images
Database Merge (CMAS $0.01)
$0.005
Image
Image Enhancement 400 DPI Option -- Standard Rate Plus 35%
SR + 25%
Image
image Enhancement 600 DPI Option -- Standard Rate Plus 50%
SR + 40%
Image
Image Enhance Greyscale Scanning -- Standard Rate Plus 50%
SR + 40%
Image
Image Enhancement Color Scanning -- Standard Rate Plus 100%
SR + 90%
Images
OCR to Searchable PDF CMAS $0.034
$0.01
Box
Box Storage after 60 days (CMAS $1.00/month/box)
$0.60
Box
Secured Shredding (CMAS $8.00/standard bankers' box)
$6.00
Images
Flatbed Scanning, regular size paper (CMAS $0.58)
$0.50
Boxes
Standard sized bankers' boxes
$2.50
Image
Shipping costs -- will be charged at cost.
Courier
Mileage Round Trip (CMAS $0.50 x 375 Miles x 2 — Round Trip)
$375.00
Additional Pricing: (For Items not specifically listed above)
The City of Diamond Bar pricing will be 15% below the current competitively awarded CMAS or GSA
Published pricing, whichever is lower, for all applicable services and product. (Current - GSA Contract
number: GS -031=-0097X, thru 3/31/2015; Current -CMAS Contract number: 3-11-36-0085A through June
30, 2016.) The prices do not include any applicable sales tax, if any, which will be added during invoicing.
1 I SyTech Solutions, Inc. - Exhibit "B"
Scanning, Delivary and Support Specifications:
1.0 SCANNING SPECIFICATIONS
1.0.1 All scanning and indexing to be done in compliance with all applicable California State
laws, and ANSI and AIIM standards (which are incorporated into law by reference.)
1.0.2 Black and White or Color documents scanned at 300 dpi or above (as directed), PDF file
format, named and indexed according to document naming conventions, as provided in writing
by the City.
1.0.3 VRS or like technology to be used on all images to improve the quality of the scan.
1.0.4 Hard -to -read images (e.g. blue mimeograph ink, dot matrix printers, etc.) will be re-
scanned by the vendor at no charge so that the document is as usable as the original.
1.0.5 Any damage to documents, or other anomalies or difficulties, to be promptly
reported to the City.
1.0.6 Any requests made by the City for images will be provided via e-mail of the scanned
image within one business day.
1.0.7 All scanning, indexing, and quality checking must be performed in the State of California
(no off -shore or out-of-state services.)
1.1 DELIVERY SPECIFICATIONS
1.1.1 Images will be BOTH installed on the City "Fortis" Database and delivered on DVD -r format,
with written instructions on how to place the documents in the Fortis system, as a backup.
Vendor will provide telephone and on-line support as needed without charge to the City to
ensure successful imports and OCRing of text- based documents. (Large format drawing will not
need to be OCR'd, except for Key Blocks — which the City will identify in its written instructions;
all other documents with typed information will need to be OCR'd.)
1.1.2 The original paper documents are returned to the City in the same order, in the same
condition as received, and in the same box or drawer as they were sent in.
1.1.3 Documents are re -stapled or placed in binder clips in the same order and in the same file
folders or binders. Comb -bound documents are to have the comb -binding removed, and
returned with a binder clip.
1.1.4 Guaranteed maximum turnaround time of 30 calendar days from the date of
notification of pickup.
2 1 SyTech Solutions, Inc. - Exhibit "B"
1.2 SUPPORT
1.2.1 Vendor will provide unlimited telephone and remote support.
1.2.2 The vendor will always seek permission from both the Information Technology
department and the City Clerk prior to accessing the system.
3 1 SyTech Solutions, Inc. - Exhibit "B"
SOLUTIONS
04/09/2014
Tommye Cribbins, City Clerk
City of Diamond Bar
21825 Copley Drive
Diamond Bar, CA 91765-4178
909-839-7010
Re: SyTech Consulting Services Agreement
Tommye,
Greetings. I hope that you are doing well. Per your request, enclosed are two executed
copies of the Consulting Services Agreement for your review and execution.
Thank you, and as always, please do not hesitate to contact me if you have any questions or
need any additional information.
Thanks!
Jonathan Pritt
SyTech Solutions, Inc.
9362 Studio Court
Elk Grove, CA 95758
(916) 381-3010 ext. 226
(916) 381-3350 fax
jpritt@svtechsolutions.com
www.sytechsolutions.com
CITY COUNCIL
Agenda6.6
Meeting Date .-April 15, 2014
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City M n ' r
TITLE: APPROVE CONTRACT AM NDMENT NO. 1 WITH ADVANTEC
CONSULTING ENGINEERS FOR (a) ON-CALL TRAFFIC ENGINEERING
CONSULTING SERVICES IN THE AMOUNT OF $16,900, AND (b) THE
MEDIAN MODIFICATION PROJECT AT DIAMOND BAR BOULEVARD
AND KIOWA CREST DRIVE IN THE AMOUNT OF $9,080 PLUS A
CONTINGENCY AMOUNT OF $1,000, FOR .A TOTAL AUTHORIZATION
AMOUNT OF $26,980.
RECOMMENDATION:
Approve,
FINANCIAL IMPACT:
The current FY 2013-2014 Public Works Operating Budget includes an authorization of
$40,000 for on-call traffic engineering services. A purchase order was issued to Advantec
Consulting Engineers (Advantec) as part of their on-call services contract in the amount of
$14,400 at the beginning of the fiscal year. The original PO has been depleted and
additional funds are required for on-going traffic engineering service requests that
Advantec is working on with the City. The current Public Works Operating Budget has
$16,500 that can be used for the Advantec contract amendment for on-call traffic
engineering services anticipated for the remainder of the fiscal year.
In addition to on-call traffic engineering services, Advantec was also chosen to perform
design services for this year's Median Modification Project at Diamond Bar Blvd. and
Kiowa Crest. The current FY2013-2014 Capital Improvement Program (CIP) Budget has
$50,000 in Prop C funds allocated for the project. Staff is requesting Council to approve
$9,080 plus a contingency amount of $1,000 from the CIP Budget for design services of
the Diamond Bar Blvd.IKiowa Crest Median Modification.
If approved, a total contract amendment in the amount of $26,980 will be authorized to
Advantec for the remainder of FY2013-2014.
BACKGROU N DIDISCUSSION:
(a) On -Call Traffic Engineering Services
Advantec has been providing as -needed traffic engineering support to the City since
2002. The current on-call service contract was approved by Council on October 18, 2011.
Their current services include traffic signal design, signal timing, traffic control plan
checking, traffic signal warrant analysis and other optional tasks. Upon approval of the
Contract Amendment No. 1 for on-call traffic engineering services, staff will continue to
use the services of Advantec Consulting Engineers in Fiscal Year 2013-2014.
(b) Median Modification Proiect at Diamond Bar Boulevard and Kiowa Crest
Drive
The contract amendment will also include design services for the median modification
project at Diamond Bar Boulevard and Kiowa Crest Drive programmed in this Fiscal Year
2013-2014 CIP budget. In an effort to improve the sight distance for motorists in the
northbound left -turn pocket along Diamond Bar Boulevard, the existing northbound
median nose will be modified. The project will include the reconstruction of the existing
median by tapering the existing width from 4 feet to 2 feet. Work will also include the
necessary signing and striping. The result will extend sight distance, allowing motorists to
more accurately judge oncoming traffic speed before initiating a left -turn maneuver.
Two (2) proposals were received for design services for the Diamond Bar Boulevard and
Kiowa Crest Drive Median Modification Project. The table below lists the firm's proposed
fees for professional services:
Consultant Professional Engineering Services
KOA Corporation $8,750.00
Advantec Incorporated $9,080.00
Staff concurred that the best qualified firm for this project is Advantec. Advantec
submitted a thorough proposal which detailed their methodology and approach. The
project size and scope will include a field topographic survey along with the development
of Plans, Specifications, and Engineer's Cost Estimate_
The project schedule is tentatively set as follows:
Award of Contract April 2014
Completed Design May 2014
Award of Construction Contract June 2014
Completion of Construction July 2014
2
Christian Malpica, Associate Engineer Date Prepared: April 9, 2014
David G. Lit, Director of Public Works
Attachment: Amendment No. 1 to the Consulting Services Agreement
AMENDMENT NO. 1
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 1 is made and entered into this 15th day of April 2014,
between the CITY OF DIAMOND DAR, a Municipal Corporation (hereinafter referred to
as "CITY") and Advantec Consulting Engineers, Inc. (hereinafter referred to as
'CONSULTANT").
A. RECITALS:
(1) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide as needed On -Call Traffic Engineering Services, which the
Agreement was dated October 18, 2011.
(ii.) The CONSULTANT submitted a proposal for as needed on-call
services dated August 31, 2011 (original scope) and a proposal for the median
modification design at Diamond Bar Boulevard and Kiowa Crest Drive dated September
16, 2013, a full, true and correct copy of which is attached hereto as Exhibit "A" and
Exhibit "B" to provide related engineering services.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "A", for the services
related to on call traffic engineering services and Exhibit "B", for the median
modification design at Diamond Bar Boulevard. and Kiowa Crest Drive.
Section 2: Section 3 of the Agreement is hereby amended to read as
I1t71l,'eM.
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A" and Exhibit "B". Payment will be made only after submission of
proper invoices in the form specified by City.
Section 3: Each party to this Amendment No. 1 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and
binding. Any modification of this Amendment No. 1 shall be effective only if it is in
writing signed by the parties_
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as
of the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
Advantec Consulting Engineers
David De Berry
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye Cribbins, City Clerk
DATE:
Leo Lee, PE
CEO/President
James DeStefano, City Manager
2
EXHIBIT "A"
DVANTEC Consulting Engineers
August 31, 2011
City of Diamond Bar
Department of Public Works
21825 Copley Drive
Diamond Bar, California 91765-4177
ATTN: Mr. Rick Yee, P.E.
Subject: Proposal for the City of Diamond Bar -
Professional Traffic and Transportation Engineering Services
Dear Mr. Yee,
ADVANTEC Consulting Engineers (ADVANTEC) is pleased to submit the accompanying proposal in
response to the Request for Proposal for as -needed Professional Traffic Engineering Services the
Professional Traffic and Transportation Engineering Services issued by the City of Diamond Bar.
This proposal is prepared in accordance with the RFP requirements.
ADVANTEC. is a civil engineering consulting firm that specializes in traffic signal synchronization,
traffic engineering design, transportation planning, and Intelligent Transportation Systems (ITS).
Our commitment to providing our clients with quality services has earned us a reputation for
excellence in southern California. ADVANTEC has been providing professional engineering services
to the City of Diamond Bar for the past 8 years, since 2003. It is our goal to assist the City of
Diamond ear by delivering safer, faster, a.nd more efficient transportation solutions.
The key'strengths of the ADVANTEC team are:
1. Extensive experience and history working with the City of Diamond Bar on projects relating to ail
aspects of Traffic and Transportation Engineering;
2. ADVANTEC has a 100% track record of completing projects on-time and within -budget. This
track record applies towards over 400 projects for over 400 clients in the past 13 years;
3. A highly experienced Project Manager with a demonstrable track record for responsiveness and
within budget performance.
4. A clear understanding of the tasks involved in this project and the capability to achieve
perceptible improvements to the local environment on all our projects;
5. We have professional engineers with over 100 years of combined traffic engineering and
transportation planning experience, in Southern California available to City's staff.
6. Our office location Is a 5 minute walk from the City of Diamond Bar City Hall.
21100 Copley Drive • Suite 350 • Diamon'd Har ;•. CA 91765
Tel: (909) 860-6222 • Fax: (909) 860-6722 • www.advantee-usa.com
ADVANTEC Consulting Engineers
As President of the company, I am fully authorized to make representations on behalf of
ADVANTEC and certify that the information contained in this proposal is truthful, accurate, and
complete at the time of submission of this proposal. I can be reached at the address, telephone/fax
numbers in this letterhead, and the following email address: LeoLeeRadvantec-usa.com
We are very excited about this opportunity to assist the City and looking forward to continuing a
mutually rewarding working relationship with the City of Diamond ear.
In closing, we thank you for the opportunity to offer our proposal for this effort to further enhance
the quality of life in the City.
Sincerely,
ADVANTEC Consulting Engineers, Inc.
Leo Lee, P.E.
President � EO
21700 Copley Drive a Suite 350 e Diatinond Bar • CA 91765
Tel: (909) 860-6222 • Fax: (909) 860-6722 • www.advaatec-usa.com
DIAMOND SAjt
PROFESSIONAL TRAFFIC AND TRANSPORTATION SERVICES
2.3 'Staff Availability
Table7.3 below illustrates relevant key staff availability for this project and their relevant
experience.
Table 2.3 — Staff Availability and Relevant Experience
Key Staff
Project
Availability
Years
Current and Expected Assignments
Ra le
Exp. -
Leo K. Lee
Project
20%
-32
0 Caltrans District S On -Calf TE Services
PE
Director
o SANBAG: Tier 3 & 4 Synch ronization
Ed Mi€ler
Project
50%
28
o John Wayne XrportOn-CaitTEServices
PE, TE
Manager
0 Metro.WestsideSubway Wens€on
Bllly Shum
Team Leader
70%
8
o Anaheim Convention Way
PE, TE, PTOE
(Traosp.
0 Covina Pedestrian & Bicycle Planning Study .
-
Pianning)
-
. Jose Guedes
Team Leader
50%
20
0 SANBAG: Tier 3 & 4 Synchronization
TE
(Signal op)
0, OCTA: Yorba Linda TLSP
Ariel Naftall
Team Leader
7D%
1l
a Anaheim Convention Way
PE, TE
{Design}
o Metro Westside 5ubway Extension
" Tracy Morlya
Team Leader
50%
20
o Metro Westside Suhway Fxtenslon
(Plan Check)
o SANBAG: Tier 3 & 4 Synchronizatlon
2.4 dourly Rates
A quotation of ADVANTEC's hourly rate proposal is provided in a separate sealed envelope as
requested by .the City and is 'applicable to all staff proposed to work on City projects by
classification, as requested in the RFP. In addition, overtime hours are also provided applicable for
technical services. Included at the bottom of this list are other direct costs for any additional billing
req uire merits..These rates shall remain firm for a minimum of three (3) years from contract
commencement date.
3. APPROACH & METHODOLOGY
ADVANTEC has consistently worked with the City of Diamond Bar for the past 8 years on projects
involving on-call traffic engineering services. Our headquarters office Is a 5 minute walk from the
City of.Diamend Bar City Hall. We are very familiar with the requirements of this on-call contract
and design standards. ADVANTEC team has extensive experience in performing similar projects, and
we have worked as an extension of City's staff throughout years to provide qualibed, responsive
services to meet the needs of Diamond Bar. And. we will continue to assist the City with
comprehensive services for all aspects of the project from data collection, design development and
evaluation. We will ensure thatthe results are congruent with the City of Diamond Bar's objectives.
3.1. Traffic Signal Operation
Tasks described in this section are examples of the tasks that are often performed for traffic signal
operation services. Actual task activities would be tailored to the specific needs of the City of.
Diamond Bar and to the requirements of the particular project.
14DIr�4IlITEC 6 l Page
ConstrJrrn�Engirieers
DIA90ND $A
PROFESSFONAL TRAFFIC AND TRANSPORTATION SERVICES
9.1.1 On -Call Timing SupporC
Ld ADVANTEC has provided on-call signal timing support for the
City of Diamond Bar for the.past 3 years. Services provided
include, responding to citizen's request to check and optimize
signal timing parameters, addressing changes in traffic patterns
and altering the signal timing para meters. accordingly. If it is a
request from the City, ADVANTEC will go to the field and check
the signal timing operations within a day, and finetune the
signal operations as needed. Any changes to the timing will be
updated on the timing sheets. Latest copies of the timing sheets.
are always available in the controller cabinets and in our office. Also, timing monitoring activity log
sheets are also always kept updated in our office and be made available to.the.City upon request.
3.,1.2 Traffic Signal Coordination Study
ADVANTEC developed optimized timing for all 72 signalized intersections within' the City. of
Diamond Bar. Our signal timing expertise covers all aspects of evaluation, optimization, and
implementation of efficient and effective signal timings:
e Collect turning movement counfs for AM, PM and mid-day peak periods; -
• Develop Synchro network;
i Create peak -within -the -peak special timing plans;
e Evaluate optimum signal timings;
o Prepare timing sheets in TACO -1R, LAC04 and Caltrans C8..
o .Implement signal timing plans in all 170 controllers in the
field;
o Finetune signal timing plans in the field by observing
operations;
• Monitoring of signal timings;
'Perform before and after studies.
e Presentations at City Council meetings.
3.1.3 Traffic Management System (TMS) Assistance
In 2007, ADVANTEC assisted the City in procuring the TranSuite.
traffic signal system. The system is currently fully functional and
ADVANTEC is managing the signal .system via the City's VPN
F; network, to monitor all the traffic signal timings, ADVANTEC is
- _ - also developing responsive signal timings, using system detectors
_ In the field. If requested by City, ADVANTEC will assist the City to
` manage the implementation of the DBTMS. We will attend
meetings with the vendor to monitor progress, assist the City to
answer any queries from the vendor, and to attend tests on-site
to ensure that all the required functionalities are met. ADVANTEC was the traffic engineering
advisor for the Traffic Management System project, including preparation of the RFP, participation
in the consultant proposal evaluation, and interview panel.
ADVAArT-EC 71 Page
'.,�. CansvlringEngrneers
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PROFESSIONAL TRAFFIC AND TRANSPORTATION SERVICES
3.2 Traffic Engineering Design
Tasks described .in this section are examples of the tasks that are often.performed for. traffic
engineering design' services. Actual task activities would be tailored to the specific needs of the City
of Diamond.Bar and to the requirements of the particular project.
3.2.1 'traffic Signal Improvement & Interconnect" Plan
Traffic Signal lmprovement:
Through our previous on-call contract, ADVANTEC has developed improvements for improving the
operations'.of existing intersections, such as.design of a new traffic signal, or upgrade of an existing
signalized intersection. We will prepare P5&E that addresses the areas of deficiencies "of each
intersection. Improvements may include, but are not limited to:
Evaluate signal warrants for adding new signals;
m Design of new traffic signal installation;
® Addition of protected left-turn phasing at existing signalized intersection;
• Upgrades such as upgrading controllers, poles, vehicle and pedestrian .heads; street
name signs, safety lights, adding detectors, adding pedestrian push buttons, etc;
e . TSM measures such as minor geometric improvements; channelization, adding left-turn
packets, prohibiting parking, adding right-turn pockets, relocating bus=stops, etc;-
o .Design of interconnect for trafficsignal and/or CCN.
Traffic Signal Interconnect:
ADVANTEC .will develop signal interconnect plans for the City. We will meet with City staff to
understand the project limits, type of interconnect desired (e.g., copper pairs, fiber optic, RF,"
telephone, etc.), purpose of the interconnect, the applicability and availability of City standard plans
and other relevant facts.We then perform preparation tasks including: afield survey and research.
Whileinthe field we take measurements of key infrastructure items. We meet with relevant utility
representatives and coordinate any possible utility conflicts with them,
Our plans will be 1"= 40' scale using AutoCAD to show proposed design of conduit. Plans will
incorporate appropriates notes such as: wire or fiber types and sizes, conduit sizes and angles, pull
boxes, traffic signal controller locations, and other pertinent information.
3.2.2 Signing and Striping Plan
ADVANTEC will develop signing and striping plans for
pavement rehabilitation, or other projects for City of Diamond
F_..
_ Bar. The signing and striping plans will show the location of all
} , � x proposed traffic stripes and markings and the proper
I F. disposition of all affected existing signs and markings. Any .
f work required to transition the proposed stripes to join with
existing stripes on intersection ..approaches will also be
. _ provided.
Existing roadways within a project. limit will be fully inspected in the field with respect to needs for
preparing traffic plans, Physical street improvements, existing traffic sigrialization, underground or
overhead utilities and obstructions, existing signing and striping, and other relevant items would be
located in the field with precision to be shown accurately on the plans.
I.
ADVANTWC $ � Paga
�', � ConsrsJringEna�ineexs
DIAMOND 13AR
rROP'CSSIONAL TRAFFIC AND TRANSPORTATION SERVICES
3.2.3 'Traffic Control Plan
ADVANTEC will assist the City of Diamond Bar in developing traffic control plans for a project. We
will.assemble base plan information from appropriate records and sources, including City plans. All
information obtained would he verified in the field for accuracy and completeness. We would also
confer with the City regarding the desired approach to the proposed construction project and
.follow-up with the Cltyto discuss any traffic handling issues,
Plans are prepared at 1"=40' scale for the project location. Each plan will be 24"x36" and will .
normally show a minimum of 2000 feet of roadway with relevant medians, striping, and work area..
These base drawings may be used more than, once, based upon the number of construction phases:
The plans would be prepared to conform to the general requirements of the ' City, with
consideration for the needs of the Contractors' construction operations. The. completed plans
would be signed a registered traffic engineer of our staff. Copies would be bluelined and
transmitted by ADVANTEC to the City for checking. Any revisions received by the City would be fully
addressed and incorporated properly into the plans, until they are ready for final approval by the
City. Final plans will be provided in the format normally required by the City.
3.2.4 Neighborhood Traffic Management Project (NTMP)
ADVANTEC will develop traffic calming feasibility studies for
various traffic calming measures, and standards for the City.The objective is to investigate the proposed traffic calming 4S sM1 ,
devices and to identify common thresholds (such as: volumes, _--r
speed, collision) .that will impact safety assessment for
motorists, pedestrians and residents. r• rn'
In the past, ADVANTEC have conducted numerous NTMP
projects throughout the City of Diamond Bar with deployment
of different traffic Calming measures. We have conducted Art: t m c}ru° um sy a8umn
careful site investigations and reviews (such as. survey, state code and literature review) prior to
conceptual plans. Once conceptual plans were approved, we have developed design plans, bid
items; cost estimates and technical specifications documents. Table 3.2 shows some of the traffic
calming deployments conducted by ADVANTEC for the City of Diamond Bar.
Table 3.2 Traffic Calming Types -Diamond Bar NTMP Deployment
Traffic Calming Types
Locations
Functions
Texas Dots
✓ Pathfinder- between SR -57 ramps
To prohibit left turn traffic
✓ Maple Hill - between Birds Eye to.
movements
Indian Well
✓ Decorah Road
Speed Cushions
✓ Willow Creek, Maple Hill,
To encourage speed reduction
L coming, Cleghorn
Traffic Circles
✓ Rancheria at Casa Loma
To direct travel direction and
✓ Rancheria at Jubilee
speed reduction
Roadway Narrowing
✓ Ciiffbranch at Bella Pine
To provide on -street parking
zone and better channalizing
ADTjAtV3EC
Consulting �'ngineers
9 1 Page
DIAMOND BAR
PROFESSIONAE TRAFFIC AND TRANSPORTATION SERV ICES
9.2.5 Roadway Improvement
ADVANTEC will develop conceptual design for preliminary review and final plans upon approval. in'
the past, ADVANTEC was retained by the City of.Diamond Bar to identify project issue, develop
plans, specifications and cost estimates on numerous projects. As an example, ADVANTEC has
developed plans on raised median modifications along. Diamond .Bar Boulevard, a major arterial
parallel to the SR-57 freeway. Modification was intended to improve line-of-sight for left-turning
vehicles therefore enhancing safety, some of the modification features included:
Line of sight and safety improvements
a Landscape modifications
e Signing and Striping modification and/or relocation
Drainage and cross-section
3.3 Transportation Planning Study
ADVANTEC can perform traffic impact studies as requested by the City, and/or review traffic impact
studies submitted by developers for City's review. Typically, the types of traffic impact studies that
ADVANTEC can prepare and/or review include:
„ m Traffic impact studies of various types of developments, e.g. residential, commercial,
etc.;
e Parking studies for developments, shopping malls, residential neighborhood, school
zones, etc.;
a Circulation studies;
o Speed survey studies;
a Warrant Studies; traffic signal, stop sign and left-turns, etc;
Level of Service analysis;
m Traffic safety studies;
o Traffic operational analysis of driveways, intersections, streets, etc.;
4 - .Studies for prohibition of turning movements at driveways, intersections, etc.;
e Residential neighborhood speed and safety treatment studies;
a Operational studies of arterial traffic signal operations;
6 Studies that address traffic issues raised by residents.
ADVANTEC will obtain relevant information from the City, collect additional traffic counts or site
data if necessary, and analyze the issues based on proven traffic engineering principles and
manuals, such as Highway Capacity Manual, Los Angeles County Traffic Impact Analysis Report
Guidelines, and MTA Congestion Management Program.ADVANTEC will summarize the findings
and recommendations in a succinct report, and assist the City staff to make presentations at Traffic
and Transportation Commission, or City Council meetings.
3.4 Traffic Engineering Design Plan, Check & Review
ADVANTEC has been providing professional engineering reviews for municipalities on countless
traffic control pians that were furnished by utility contractors, developers and other engineering
firms. Construction work involved various street and utility rehabilitation projects, storm drain
upgrades, as well as new utility installations along collector, major and arterial streets. Therefore
we are very familiar with the design standards and requirements of City of Diamond, Bar. The
ADVANTEC tp l Page.
Consukia Engineers
DIAMONA'BAR q
PROFESSIONAL TRAFFIC AND TRANSPORTATION SERVICES
expected turn -around time for a 10 -page plan checks is one week. Examples of plan.checking
services that ADVANTEC will perform..include:
m .Geometric design plans for streets. and. highways;
Drainage and pavement design plans for street and highways;
n Access and circulation plans for.developments;
o Freeway ramp improvement plans, and associated street modification plans;`
o Signing and striping modification plans;
Traffic signal plans;
a Street lighting plans;
e Traffic control plans;
a Parking layout plans for developments, school zones, etc.;
Other traffic and transportation related plans.
In addition, ADVANTEC has been using quality:assumnce checklists when conducting traffic design
plan check services, asshown in Appendix B.
3.5 Construction Management
ADVANTEC has assisted the City of :Diamond Baron various i
transportation improvement projects throughout the years. We are very
familiar with the standard procedures, requirements; and needs of the ° =
City. ' We will track and inspect work perform by Contractors, and to
ensure all construction work is in compliance with Caltrans, Greenbook,
WATCH and the City standards. Examples of construction support
services that ADVANTEC performed forthe City included:
s System upgrades -.traffic signal vehicle heads,.controllers, video detection, battery
back-up, etc;
• Roadway improvement: striping, median modification.
.3.6 Capital lrrlprovement project (CiP)
ADVANTEC has extensive experience assisting municipalities in preparing Capital Improvement
Projects (CIP) budget funding. ADVANTEC has assisted City of Ingiewood and Culver City in
coordination of Metro Call for Projects grant applications and processing funding documentations
with Caltrans and Metro.
3.7 City Council & Commission Meetings
ADVANTEC will assist City staff in 'attending and making presentations in meetings for the City
Council, Planning Commission, and Traffic and Safety Advisory Committee. In the past, ADVANTEC
has presented "Traffic Signals in Our City" in a Diamond Bar City Council Study Session.
ADVANTEC 111. Page
Consaltrng.Enggi neers
DIAMOND $Aft
PROFESSIONAL; TRAFFIC AND TRANSPORTATION SERVICES '
3.8 General Public Coordination
ADVANTEC will act as a liaison between the City, other agencies and the community by attending
public presentations. We have extensive experience presenting traffic engineering projects and
related topics to the City, communities and different stakeholders. As an on call engineering
consultant, it is our responsibility to provide timely response to public inquiries with detailed record
keeping of contacts and queries; ADVANTECwill develop a conversation log systein to.keep track of
each individual or conference phone call, startingfrom beginning to completion of the project.
3.9 Project Management for On-time Delivery
ADVANTEC takes a lot of'pride in maintaining a 10061. on-time and within -budget performance on
all our projects. Our success in managing projects to minimize delays and to address unforeseen
problems hes in:
> Careful planning — At the beginning of, the project, our Project Manager will' develop a
detailed critical path schedule that breaks the project down into detail tasks and subtasks.
The inter-relationships of the tasks and sub-tasks are identified. Any tasks or sub-tasks that
may have inherent uncertainties, such as dependencies on other parties' actions, will be
given adequate "float' time in the schedule:
a Clear communication -Our Project Managerwill communicate with the City, other affected
agencies, our project staff, sub-consultants; and any other outside parties early on in the
project to ensure that each person understands his/her role in the project, and the
timeframe in which actions and/or products are required from each one. This will ensure .
that each party understands the interdependencies of his/her own actions (or. non-action)
on other, tasks, and its impact on the overall project.
Y Constant monitoring — Every week, our Project Manager will monitor the project progress
against the critical path schedule, and identify any tasks that maybe behind schedule.
Every effort will be made to catch up on the belated tasks. If the delay is caused by . .
unforeseen circumstances, any such delays will be evaluated to determine if the lost time.
can be caught up subsequently.
Y Rigorous coordination — Through rigorous coordination with all the learn members, sub-
consujtants,.external parties, our Project Manager will ensure that the impact of any delays
can be minimized, and through teamwork, every effort will be made to catch up.
o Innovative solutions — When unforeseen problems arise, our team will discuss the cause of
the problems and identify suitable solutions that will best steer the project back onto its
proper course. Sometimes, these solutions may need to be solved by "thinking outside of
the box"
Y Keep the client informed - Our motto is to keep the client well informed of any problems
that may have arisen, and the actions that we are taking to correct them..Oftentimes,
clients understand that unforeseen .problems arefacts of life, and as long as we work as a
team to address them, suitable solutions will always be found.
DIAMOND BAR' �y _
ftorLSSIONAL TRAFFIC AND TRANSPORTATION SERVICE
3.10 Quality Assurance/Qualify Control Pian
ADVANTEC takes Quality Assurance/Quality Control (QA/QC) very seriously: Before any .project
deliverable is provided for review to a Client, it must initially pass our internal' quality. review
process as shown in Appendix C, which consists of a series of separate reviews that ensure a
product is free of mistakes before being submitted to the City, Following review, the City's
comments are addressed aT1 a process is repeated:
ADVANTEC's Quality Assurance process is led and orchestrated by the Project Manager with all..
project personnel, including the Project . Director, participating directly in the process as
independent reviewer& This process ensures that all project deliverables are of the highest quality,
and that comments from City of Diamond Bar have been properly addressed.
4. COMPANY STRENGTHS
Criteria
ADVANTtwC's Strengths
1. Responsiveness to the
The proposal is responsive to all aspects of the 'RFP and is purposely
Request for Proposal
designed to facilitate comprehension and evaluation of our qualifications
and capabilities. We -understand the City staff has to revieW many
proposa4s,'therefore we have organized this document to be easily followed
and read.
2. Ability to respond quickly .
Throughout the history of the .company, we havea 10694 on-time and
within -budget performance. Our office location and staff size are ideally
suited to handle the type of assignments that the City may need for this on-
call service, and we have proven in the past to be able to respond.,quickly'
when the City asks us to.
3. qualifications and
We have well qualified professionals covering all aspects of the tasks. Our .
resumes, alongwith .. '
project team Includes transportation planners, civil engineers, electrical
availability ofstaff
engineers, traffic engineers, and traffic operations.engineers. Our staff has
assigned
no major project commitment in the next three years that would interfere
with the timely completion of tasks under this on-call.
4. Approach or Methodology.
Our approach and methodology in Section 3 represents ;our cumulative
to the scope of work
experience and recent work with the City of Diamond Bar. Therefore, our
methoduiogy and approach are provenl We strive to capture the
advantages offered by latest state-of-the-art technology to provide
innovative and cost effective solutions to our clients.
S. Referencesforsimilar
We have a proven track record With the Cities of Diamond Barg Covina,
work completed within
Yorba Linda and Anaheim. We have demonstrated to City staffs our
five years
responsiveness, professionalism, and ability to ,perform projects on-time,
within -budget and with high quality. Our other client references will also
attest to our excellent services..
6. Knowledge of City codes
We have been working with the City of Diamond Bars staff for on -tail
and procedures
assignments for the last 8 years. Therefore, we are very familiar with the
City's requirements, standards, procedures, and needs.
}9DV NTEC 13 ( Page
f , �, Cansulrine T'rtgi�xeers
j
EXIIZBTT "B"
September 16, 2013
City of Diamond Bar
Attn: Sterling E. Mosley
21810 Copley Dr.
Diamond Bar, CA 91765
SUBJECT: Proposal for Median Modification Design Plan at Diamond Bar Boulevard/Kiowa Crest
Drive Northbound Left -Turn Pocket
Dear Sterling:
ADVANTEC Consulting Engineers, Inc. (ADVANTEC) is pleased to submit this proposal to provide civil
and traffic engineering services for the City of Diamond Bar. This project involves the preparation of a
street improvement plan, along Diamond Bar Boulevard at Kiowa Crest Drive, to reduce the width of the
raised medians at the intersection to two -foot wide to provide better sight distance to opposing
vehicles.
SCOPE OF WORK:
Task 1- Project Coordination
At the onset of the project, ADVANTEC will obtain relevant as -built street plans, landscape and/or
irrigation plans for the subject location from the City. These as -built plans will be used as a reference for
the existing centerline ties, benchmarks, street conditions, landscaping and irrigation currently within
the median.
Task 2 — Topographic Survey
ADVANTEC will provide a topographic survey for the median limits. ADVANTEC proposes to survey the
existing medians from the nose to 50 feet beyond the end of bay tapers. For base map purposes, we will
provide a very limited survey of the street curb.
Task 3 — Median Modification_ Plan, Specifications and Estimates (PS&E)
ADVANTEC will prepare a median modification plan, and a 50 -foot cross-section sheet at V=40' scale.
The proposed narrowed median, transition to existing median configuration and median curb profile will
be designed and shown on the drawings, with all applicable notes to create a complete plan. From a
preliminary field review the improvement plan will also show the new limits of cobble stone paving,
shrubs, minor landscaping, and relevant details along the median for the installation of the proposed
design. However, landscaping and irrigation plans are not included from this scope of work and will be
shown to be replaced 'in-kind' by the contractor during median modifications work. The plans would
conform to the requirements of the City of Diamond Bar. 50 -foot cross-sections of the existing and
proposed median will be prepared.
ADVANTEC will develop Engineer's Estimate and Technical Specifications associated with the
improvements. The City's 'boiler plate' specifications will be used and edited as required.
21700 Copley Drive 0 Suite 350 + Diamond Bar + CA 91765
Tel: (909) 860-6222 + Fax: (909) 860-6722 s www.ADVANTEC-usa.com
Proposal for Median Modification Design Plan at
Diamond Bar Boulevard/ Kiowa Crest Drive Northbound Left -Turn Pocket
City of Diamond Bar
Page 2 of 2
Task 4 — Striping Plan
ADVANTEC will incorporate the striping with in the median modification plan to reflect any striping
changes associated with the median modifications, primarily for the left -turn lanes at the median
location.
Task 5 — Submittal and Revisions
The completed plans would be thoroughly reviewed, then signed and stamped by a Registered Civil
Engineer. Copies of the plans will be submitted to the City for review. Two revisions requested by the
City would be fully addressed and incorporated properly into the plans, until the plans are ready for final
approval by the City. Final plans will be provided on standard Mylar sheet and as AutoCAD drawing files
meeting the requirements of the City.
Task 6 — RFI Services
ADVANTEC will assist the City as needed by providing final plans and bid specification clarification during
the bidding period. If any changes to the plans and specifications are required during the bidding period,
ADVANTEC will make sure the necessary changes are completed in a timely manner for issuing an
addendum.
SCHEDULE:
We would initiate our field review upon authorization. First submittal of the plans will be made within
four weeks and we will ensure that any reasonable schedule established by the City will be fulfilled.
PROPOSED FEE:
Our lump -sum fee for the scope of work proposed is $9,080.
The fee would be proposed as a lump -sum fee. This estimate includes all services and expenses
expected to be necessary to complete the subject project. Invoices will be submitted monthly based on
project progress. The project is assumed to be 80% complete upon first submittal of the plan.
We thank you for the opportunity to submit this proposal. If you have any questions or need
clarifications, please do not hesitate to contact me. This proposal is valid for 90 days.
Sincerely,
ADVANTEC Consulting Engineers, Inc
Jjeao�tManager
ADV TEC September 16, 2013
C-onsultxng -'egg inears
CITY COUNCIL
Agenda # 6 , 7
Meeting Date: _Aril 15, 2014
AGENDA REPORT
TO: Honorable Mayor and Members f the City Council
VIA; James DeStefano, City Ma a
TITLE: RESOLUTION NO: 2014 -XX OF, HE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING THE PARTICIPATION IN THE LOS ANGELES
URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM AND THE EXECUTION OF THE 2015-2017 COOPERATION
AGREEMENT BETWEEN LOS ANGELES COUNTY AND THE CITY OF
DIAMOND BAR
RECOMMENDATION:
Adopt.
BUDGET IMPLICATION:
All expenditures associated with the CDBG Program are funded through the City's yearly
CDBG Grant allocation.
BACKGROUND:
The City has been a participating city in the Los Angeles Urban County Community
Development Block Grant (CDBG) Program since July 1991. Every three years, the Los
Angeles Community Development Commission (CDC) requires that participating cities enter
into a Cooperation Agreement. The three-year Cooperation Agreements have been self -
renewing since 2009. The current agreement will expire June 30, 2015 and CDC is
requesting cities to approve a new Cooperation Agreement in order to revise the contract
boilerplate to incorporate the latest federal requirements for fair housing and civil rights
obligations. To remain eligible as a participant in the Urban County CDBG Program for the
2015-2017 funding cycle commencing July 1, 2015 and ending June 30, 2018, the City is
required to adopt a Resolution approving the Cooperation Agreement.
CDBG projects funded by the City of Diamond Bar include an allocation of 15% toward Public
Service projects and 85% toward Public Works and Housing projects. Currently, CDBG
funding is provided for Senior Programming, YMCA Child Care and Day Camp Program,
Home Improvement Program, Sidewalk Installation ADA Compliance, and ADA Park Retrofit.
As a participant in the Los Angeles Urban County Program, the City retains control over
funding decisions for the use of CDBG funds subject to CDBG Program regulations. CDBG
program administration is currently provided by City staff with the assistance of a consultant
to prepare the annual project descriptions and summaries, quarterly performance reports,
County and federal CDBG reports and documents, sub -recipient monitoring, prevailing wage
monitoring, and to ensure compliance with Federal requirements and guidelines.
The County provides staff resources and assistance to the participating cities including
preparation of the Consolidated Five -Year and Annual Plans and Consolidated Annual
Performance Evaluation Report, oversight of the Integrated Disbursement and Information
System (IDIS) and IDIS Reports, support for CDBG/HUD environmental review and
clearances, CDBG program training, and assistance with monitoring and audits.
CDBG entitlement communities are designated as cities in a metropolitan statistical area,
cities with populations of at least 50,000 and qualified urban counties with populations of at
least 200,000. The City of Diamond Bar qualifies as an entitlement city, and is eligible to
apply for CDBG funds directly from the U. S. Department of Housing and Urban Development
(HUD). As an entitlement community, the City would be responsible for all of the HUD
planning, reporting and compliance requirements.
DISCUSSION:
The CDC has invited the City to continue its participation in the Urban County CDBG
Program for another three-year period. The City has had the option to become an
entitlement city and decided to remain in the Urban County CDBG Program during each
three-year funding renewal cycle.
Should the City of Diamond Bar decide to become an entitlement city, the City would be
allowed to use twenty per cent (20%) of the CDBG allocation for administration expenses.
However, there would be an increase in reporting requirements and regulations that the City
would be responsible to administer. The entitlement cities typically hire CDBG staff to
administer the day to day activities of the program as well as consultants to assist with the
CDBG planning and reporting requirements. In addition, the City would be assigned a HUD
Program Manager to monitor the City's performance and provide training and technical
assistance.
If the City were to become an entitlement city, the annual CDBG allocation could increase or
decrease based on the national CDBG funding pool. HUD determines the amount of each
entitlement grant by a formula using measures of community needs including the extent of
poverty, population, housing overcrowding, age of housing, and population growth lag in
relationship to other metropolitan areas.
Should the City remain in the Urban County CDBG Program, the City would remain eligible to
participate in other programs administered by the County CDC. The City would be eligible to
continue its participation in the County's HOME Program which includes a First Time
Homebuyer's Program. Additionally, the City may participate in the Mortgage Credit
Certificate Program. Furthermore, the County often provides additional assistance to the
2
cities by undertaking County -funded or jointly funded community development activities within
the local jurisdictions. These services are provided at no additional cost to the City.
It is recommended that the City of Diamond Bar continue its participation with the County
CDBG Program. The City's annual CDBG allocations have ranged from $205,000 to
$250,000 over the past three years. If the City becomes an entitlement City, there are no
assurances that the annual CDBG allocation would increase significantly. However, it is
certain that there are additional responsibilities and requirements for an entitlement city which
would necessitate an increase in staff time and costs. It is most cost effective to participate in
the County CDBG Program at this time.
PREPARED BY:
James DeStefano
City Manager
Attachments:
Resolution 2014 -XX
Cooperation Agreement
3
RESOLUTION NO. 2014 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
APPROVING THE PARTICIPATION IN THE LOS ANGELES URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND THE
EXECUTION OF THE 2015-2017 COOPERATION AGREEMENT BETWEEN
THE COUNTY OF LOS ANGELES AND THE CITY OF DIAMOND BAR
WHEREAS, The City of Diamond Bar has expressed an interest in participating in the
Los Angeles Urban County Community Development Block Grant (CDBG) Program for
another three (3) year cycle commencing July 1, 2015 and ending June 30, 2018; and
WHEREAS, in order to participate in the Los Angeles Urban County Community
Development Block Grant (CDBG) Program, the City of Diamond Bar is required to enter into
a Cooperation Agreement with the County of Los Angeles, and
WHEREAS, the City of Diamond Bar has participated in the Los Angeles Urban
County Community Development Block Grant (CDBG) Program since 1991; and
WHEREAS, a number of projects that have benefited the community have been
funded through the CDBG Program including public services, public works, park
improvements, and home improvement program; and
WHEREAS, the participation in the CDBG Program allows the City to control its own
allocation of CDBG funds provided that the projects meet CDBG regulations addressing the
needs of low- and moderate -income households and regarding the elimination of slum and
blight.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar as follows:
Section 1. That the City Council of the City of Diamond Bar does hereby approve the
participation in the Los Angeles Urban County Community Development Block Grant (CDBG)
Program from July 1, 2015 through June 30, 2018.
Section 2. That the City Council of the City of Diamond Bar does hereby approve the
execution of the Cooperation Agreement between the City of Diamond Bar and the County of
Los Angeles for the time period of July 1, 2015 through June 30, 2018 and self -renewing
thereafter.
PASSED, APPROVED, AND ADOPTED this 15th day of April, 2014.
Carol Herrera, Mayor
I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California do hereby certify that
the foregoing Resolution No. 2014- was duly and regularly passed and adopted by
the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held
on the 15h day of April, 2014, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Tommye A. Cribbins, City Clerk
City of Diamond Bar, California
2
COUNTY- OF LOS ANGELES
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
ROME INVESTMENT PARTNERSHIPS PROGRAMS
PARTICIPATING CITY
COOPERATION AGREEMENT
This Agreement is being entered into on this <<Date>> day of, «Month», <<Year>>, to be
effective on the 1" day of July 2015, by and between the City of <<City Name> , hereinafter
referred to as "City," and the County of Los Angeles, by and through the Executive Director of
the Community Development Commission of the County, hereinafter referred to as "County"
and shall remain in effect for the three-year qualification period through the 30`h day of ,lune
2018. After this date, this Agreement provides for automatic renewal of participation in
successive three-year qualification periods, unless the County or the City provides written notice
it elects not to participate in a new qualification period.
WITNESSETH THAT:
WHEREAS, in 1974, the U.S. Congress enacted and the President signed a law entitled,
the Housing and Community Development Act of 1974, as amended, herein called the "Act;"
and
WIIEREAS, County and City desire to cooperate to undertake, .or assist in undertaking,
community development, community renewal of lower income housing assistance activities,
specifically urban renewal and publicly assisted housing, including, but not limited to, the
improvement or development of housing for persons of law- to moderate -incomes, and other
community or urban renewal activities authorized by the Act, the Cranston -Gonzalez National
Affordable Housing Act (NAHA), and the U.S. Housing Act of 1937, as amended;
WHEREAS, the Community Development Block Grant (CDBG) Program, the HOME
Investment Partnerships (HOME) Program, and the Emergency Solutions Grant (ESG) Program
are required to have an approved comprehensive housing strategy as authorized under NAHA;
WHEREAS, the County has requested of the U.S. Department of Housing and Urban
Development, hereinafter referred to as "HUD," that the County be designated as an "Urban
County;"
WHEREAS, the City desires to participate with the County in said program;
WHEREAS, as the Urban County designee, the County will take responsibility and
assume all obligations of an applicant under federal statues, including: the analysis of needs, the
setting of objectives, the development of community development and housing assistance plans,
the consolidated plan, and the assurances of certifications;
WHEREAS, the terms and provisions of this Agreement are fully authorized under State
and local law, and this Agreement provides full legal authority for the County, by and through its
agents and instrumentalities including the Housing Authority of the County of Los Angeles and
the Community Development Commission of the County of Los Angeles, herein referred as
"County," to undertake, or assist in undertaking, essential community development and housing
Revised 03/201.4
Assistance activities, specifically urban renewal and publicly assisted housing; and
WHEREAS, by executing this Agreement, the parties hereby give notice of the intention
to participate in the Urban County CDBG Program.
NOW, THEREFORE, the parties agree as follows:
The City hereby authorizes the County to perform, or cause to be performed,
those acts necessary or appropriate to implement the community development and
housing assistance activities, specifically urban renewal and publicly assisted
housing, including, but not limited to, improvement or development of housing
for persons of low- to moderate -income, and other community or urban renewal
activities authorized under the Act specified for the City in the County's
Consolidated Plan which will be funded from annual CDBG and applicable
HOME Programs from Federal annual appropriations and from any program
income generated from the expenditure of such funds. County shall have final
authority and responsibility for selecting projects and annually filing its Final
Housing and Community Development flan with HUD.
In the event this Agreement extends into succeeding fiscal years and funds have
not been appropriated, this Agreement will automatically terminate as of June 30
of the then current fiscal year. The County will endeavor to notify the City in
writing within ten (10) days of receipt of non -appropriation notice.
2. This Agreement covers the following formula funding programs administered by
HUD where the County is awarded and accepts funding directly from HUD: The
CDBG Entitlement Program and the HOME.Program.
In executing this Agreement, the City understands that it shall not be eligible to
apply for grants under the Small Cites or State CDBG Programs for
appropriations for fiscal years during the period in which the City is participating
in the Urban County CDBG entitlement program; and further, the City shall not
be eligible to participate in the HOME and ESG programs except through the
Urban County.
4. The City may participate in a HOME Program only through the County. Thus,
even if the County does not receive a HOME formula allocation, the City cannot
form a HOME consortium with other local governments.
The terra of this Agreement shall commence on July 1, 2015, the beginning date
of this new Urban County Qualification Period, which will end on June 30, 2018.
After this three (3) year Qualification Period ends, this Agreement will
automatically renew for another period of three (3) years, unless the City provides
written notice at least 60 days prior to the end of the term that it elects not to
participate in a new qualification period. A copy of that notice must be sent to the
HUD Field Office. Before the end of the first three-year term, the County will
notify the City in writing of its right not to participate in the Urban County for a
successive three-year term.
The parties agree to adopt amendments to this Agreement incorporating changes
Revised 03/2014
necessary to meet the requirements for cooperation agreements set forth in the
Urban County Qualification Notice by HUD, prior to the subsequent three-year
extension of the term. Any amendment to this Agreement shall be submitted to
HUD as required by the regulations and any failure to adopt required amendments
will void the automatic renewal of the Agreement for the subsequent three-year
term.
6. This Agreement shall be effective for the period of time required for the
expenditure of all CDBG and/or applicable HOME funds allocated to the City
under this Agreement and appropriations from any program income therefrom and
for the completion of the funded activities. The County and City agree that they
cannot terminate or withdraw from this Agreement while it remains in effect.
The City and the County agree to cooperate to undertake, or assist in undertaking,
community development, community renewal and lower income housing
assistance activities, specifically urban renewal and 'publicly assisted housing,
including, but not limited to, the improvement or development of housing for
persons of low- to moderate -incomes, and other community or urban renewal
activities authorized by the Act.
The City and the County in the performance of this Agreement shall take all
actions necessary or appropriate to assure compliance with the County's
certification required by Section 104 (b) of Title I of the Act, as amended,
including the provisions of the National Environmental Policy Act of 1969, Title
VI of the Civil Rights Act of 1964, Title VIII of the Civil Rights Act of 1968,
Section 109 of Title I of the Act, which incorporates Section 504 of the
Rehabilitation Act, of 1973, the Age Discrimination Act of 1975, affirmatively
furthering fair housing, Section 3 of the Housing and Urban Development Act of
1968, the Fair Housing Act, the Act, and all other applicable laws and regulations.
7. The City and County agree that CDBG and HOME funding is prohibited for any
activities in or in support of any cooperating City that do not affirmatively further
fair housing within its own jurisdiction or that impede the County's action to
comply with its fair housing certification.
8. Pursuant to 24 CFR 570,501 (b), the City is subject to all requirements applicable
to subrecipients, including the requirement of a written agreement as set forth in
24 CFR 570.503.
9. The City shall report to the County of any income generated by the use of CDBG
or HOME funds received by the City. Any such program income must be
remitted to the County within 30 days of receipt if applicable. Such program
income may be used for eligible activities in accordance with all CDBG and
HOME requirements as may then apply.
10. The County shall be responsible for monitoring and reporting to HUD on the use
of any program income; therefore, the City shall be required to maintain
appropriate record keeping and reporting for this purpose.
11. In the event of grant close-out or termination of this Agreement, any program
Revised 03/2014
income that is on hand or received subsequent to the close-out or change in status
shall be paid to the County within 60 days after grant closeout.
12. All program income generated from the disposition or transfer of real property
acquired or improved by the City, using CDBG and/or HOME funds or program
income, during the term of this Agreement, shall be subject to all the terms and
conditions of this Agreement, particularly Sections 6 through 11.
13. Any real property which is acquired or improved by the City during the term of
this Agreement, in whole or in part, using CDBG and/or HOME funds or program
income in excess of $25,000, shall be subject to the following standards:
a. The County shall be notified by the City in writing of any modification or
change in the use or disposition of such real property from that planned at
the time of the acquisition or improvement. :Such notification shall be
made prior to the modification, change in use or disposition.
b. if such real property is sold within five (5) years or transferred for a use
which does not qualify as an eligible activity under CDBG and/or HOME
regulations, the City shall reimburse to the County an amount equal to the
pro -rata share of the current fair market value of the property or proceeds
from the sales. The pro -rata share shall be calculated by multiplying the
current market value by the percentage of the purchase price paid with
CDBG funds or program income.
1.4. The City shall make available for "inspection and audit to County's and HUD's
representatives, upon request, at any time during the duration of this Agreement
and for a period of five (5) years, thereafter, all of its books and records relating to
CDBG and HOME program activities and income.
15. Following the end of the three-year reimbursable contract period and after
resolving any financial or programmatic findings, if a City elects to leave the Los
Angeles County Grant Program, and is not eligible to become an entitlement City,
the City will be unable to request that its allocation or any remaining balance be
transferred to the City. Any remaining balance will be transferred to the funding
pool of the Supervisorial District in which the City is located.
16. The City has adopted and is enforcing:
a. A policy prohibiting the use of excessive force by law enforcement
agencies within its jurisdiction against any individuals engaged in non-
violent civil rights demonstrations; and
b. A policy of enforcing applicable State and local laws against physically
barring entrance to or exit from a facility or location which is the subject
of such non-violent civil rights demonstrations within its jurisdiction.
17. The City shall or shall continue to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful
Revised 43/2014
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the City's workplace and specifying the actions
that will be taken against employees for violation of such prohibition.
b. Establishing an ongoing drug-free awareness program to inform
employees about:
The dangers of drug abuse in the workplace;
ii The City's policy of maintaining a drug-free workplace;
iii Any available drug counseling, rehabilitation, and employee
assistance programs; and
iv The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace.
c. Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph "a" of this Section 17.
d. Notifying the employee in the statement required by paragraph "a" of this
Section 17 that, as a condition of employment funded by the CDBG and/or
HOME grant, the employee will:
Abide by the terms of the statement; and
ii Notify the City in writing of his or her conviction for a violation of
a criminal drug statute occurring in the workplace no later than
five (5) calendar days after such conviction.
e. Notifying the County in writing, within ten (10) calendar days after
receiving notice under subparagraph d(ii) of this Section 17 from an
employee or otherwise receiving actual notice of any such conviction; and
the City must provide written notice, including position or title, of any
City employees convicted of any criminal drug statute to every County
officer or other designee who processed a CDBG or HOME grant which
funded any activity on which the convicted employee was working, unless
HUD has designated an identification number(s) of each affected grant.
f, Taking one (1) of the following actions, within thirty (30) calendar days of
receiving notice under subparagraph d(ii) of this Section 17, with respect
to any employee who is so convicted:
i Taking appropriate personnel action against such an employee, up
to and including termination, consistent with the requirements of
the Rehabilitation Act of 1973, as amended; or
ii Requiring such employee to participate satisfactorily in a drug
,abuse assistance or rehabilitation program approved for such
purpose by a federal, State, local health, law enforcement, or other
Revised 03/2014
appropriate agency.
g. Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs a, b, c, d, e, and 'f, of this Section
17.
Revised 03/2014
IN WI'T'NESS WHEREOF, the Board of Supervisors of the County of Los Angeles has
caused this Agreement to be subscribed by the Executive Director of the Community
Development Commission of the County of Los Angeles, and the City has subscribed the same
through its duly authorized officers, on the day, month, and year first above written
County Counsel Certification
The office of the County Counsel hereby certifies that the terms and provisions of this
Agreement are fully authorized under State and local laws, and that the Agreement provides full
legal authority for the County to undertake or assist in undertaking essential community
development and housing assistance activities, specifically urban renewal and public assisted
housing,
Lo
Deputy County Counsel Date
COUNTY OF LOS ANGELES CITY OF «City Name»
By
SEAN ROGAN, Executive Director
Community Development Commission
of the County of Los Angeles
ATTEST:
City Clerk
APPROVED AS TO FORM:
JOHN F. KRATTLI
County Counsel
Deputy
Revised 03/2014
By
MAYOR OR DESIGNEE
APPROVED AS TO FORM:
LM
City Attorney
CITY COUNCIL
Agenda 4
Meeting Date: aril 15, 2014
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma(a r .h
TITLE: APPROVAL OF SUBSCRIPTION SERVICES AGREEMENT WITH VISION INTERNET
PROVIDERS, INC., FOR PLATFORM UPGRADE AND REDESIGN OF THE CITY OF
DIAMOND BAR AND DIAMOND BAR CENTER WEBSITES AT A COST OF $35,000,
PLUS 10% CONTIGENCY OF $3,500 FOR A TOTAL NOT TO EXCEED AMOUNT OF
$38,500; AND $11,700 ANNUAL HOSTING AND MAINTENANCE FEE.
RECOMMENDATION:
Approve.
FISCAL IMPACT:
Funds are budgeted in the adopted FY2013-14 Public Information Division budget.
BACKGROUND:
Since 2002 the City has contracted with Vision Internet to provide website services, including hosting
and maintenance of the City's main website, www.diamgndbarca.gov, and since 2006 for the
Diamond Bar Center's website, www.diamondbareenter.com. During this time Vision Internet has
provided exemplary service. However, it has been nearly six years since both websites were last
updated and the website platform is currently in need of an upgrade to allow for more efficient content
management and integration with new technology.
The proposed Subscription Services Agreement with Vision Internet includes the following:
• Migration of existing content to the new vision CMSTM platform.
Redesign of the City and Diamond Bar Center websites, both homepages and internal pages.
• Allow for fluid content display on mobile devices that shows the website in the screen size of
the particular mobile or handheld device.
Enable better integration with City social media tools, including Facebook and Twitter.
• Allow for audio and video embedding for expanded integration with City's Government Access
and YouTube channels.
• Incorporates the CMS technology which will provide time efficiency improvements for future
modifications to the website.
• Includes creation of a City extranet that allows City staff to access information on a secure
portal via the City webpage.
• New Facilities Directory.
New RFP posting capability with document attachments.
• Site -wide emergency alerts banner visible on all website pages.
The proposed three year agreement with option to extend on a year-to-year basis thereafter includes
annual maintenance of the website and one free graphic redesign of the City website after four years
of continuous service.
As a current client, Vision is extending preferred pricing to the City at significant cost savings, with the
proposal not anticipated to exceed $38,500 for FY2013-14 and ongoing annual maintenance costs at
$11,700 per year. Funding is budgeted in the FY2013-14 Public Information budget.
It is requested that the City Council approve the agreement and authorize the City Manager to
execute on behalf of the City Council.
Prepared by:
'A`ar§ha Roa
Public Information Manager
Reviewed by:
Ryan McLean
Deputy City Manager
Attachments -
1 -
ttachments:1. Subscription Services Agreement
2. Website Platform Upgrade and Hosting Services Terms and Conditions
visionLive'uT Subscription Services Agreement
Vision Internet Providers Incorporated
Account Terms and Conditions
These Terms and Conditions, and any addendum signed by the parties and attached hereto, represents the
complete agreement and understanding ("Agreement") between Vision Internet Providers Inc. ("Vision
Internet"), a California corporation, and CITY OF DIAMOND BAR (the "Client"), and supersedes any
other written or oral agreement with regard to the Subscription Services provided for herein. Client and
Vision Internet are sometimes individually referred to as "Party" and collectively as "Parties."
1. Ongoing Service Provisions
Pursuant to the terms herein, Vision Internet agrees to provide Hosting Services, Upgrade Services, and
Support Services (collectively "Subscription Services") as provided below for the Client's website, which
utilizes Vision Intemet's Vision Content Management System ("VCMS") developed under a prior or
concurrent agreement by and between Vision Internet and Client ("Website Development Agreement").
To the extent that the Website Development Agreement and/or any other prior agreement entered into by
and between Vision Internet and Client conflicts with this Agreement, then the terms and conditions of
this Agreement shall supersede, replace, and amend any and all conflicting provisions of such prior
agreement. Vision Internet will provide Subscription Services to the Client in exchange for payment of
fees and compliance with the terms and conditions of this Agreement.. Subscription Services include the
following:
(a) Hosting Services
Vision Internet will provide shared website hosting on a Microsoft Windows Server and
shared database hosting on a Microsoft SQL Server for one (1) unique domain.
(b) Upgrade Services
Vision Internetwill provide Upgrade Services which include:
• Enhancements to the backend VCMS functionality.
• Enhancements to the Included Interactive Components that were
developed under the Website Development Agreement or other prior
agreement entered into by and between Vision Internet and Client.
• New Interactive Components released from time to time according to the
visionLiveTm Roadmap ("Roadmap").
• Bug fixes to the VCMS code.
• Updates to provide compatibility to future versions of Supported Web
Browsers (as defined below) within three months of their release.
Compatibility with previous versions of Supported Web Browsers is not
guaranteed.
Client understands and agrees that the Supported Web Browsers for the frontend of the website currently
are F'irefox, Internet Explorer, Chrome, and Safari. Client understands and agrees that Supported Web
Browsers for the backend of the website currently are Firefox and Internet Explorer. Client understands
and agrees that Supported Web Browsers for visionMobileTm currently are iOS Safari, Android Chrome,
and Windows Phone 7 Internet Explorer. All of the web browsers listed in this paragraph, and any others
added by Vision Internet at its discretion are herein referred to collectively as the "Supported Web
Browsers".
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To receive the Upgrade Services, a non -interrupted Subscription Services Agreement must be in place
from time of website launch and the VCMS code must be unmodified.
Upgrade Services do not include:
• Optional Interactive Components.
a Modules, Programs, or Software Applications.
■ New VCMS Interactive Components.
® Conversion to new platforms.
® Modification of third -party products.
• Updates to provide compatibility to third -party products, except for those
included in VCMS.
■ Upgrades that require modification to website design.
■ System configuration, website content editing and/or formatting, website
design, custom data updates, etc.
(c) Suuport Services
Support Services is defined as technical support for the unmodified VCMS, including the
Hosted Services. Vision Internet will provide Support Services to a designated Client
account manager, system administrator or Webmaster. Technical support is generally
available by email and telephone from 7:00 AM to 5:00 PM Pacific Time Monday
through Friday excluding holidays (`Business Hours"), with emergency support available
24 hours a day, 7 days a week. An emergency is defined as the website being down for
more than ten (10) minutes. Vision Internet conducts regular digital security
assessments and works diligently to reatediate any known vulnerabilities. Vision Internet
understands that the Client conducts its own assessments to validate that Vision Internet's
provided security is current, and that the Client provides third -party assessment to assess
security of the Client's hosted site, including but not limited to full read and write access
to fides by an intruder, remote execution of commands, and the presence of
backdoors. Vision Internet shall work to resolve all Client -reported PCI -DSS Level 3-5
issues, within 72 hours of Client notice of non-compliance. Vision will provide
commercially reasonable best-efforts to resolve reported issues. Due to the constantly
changing nature of digital security, it may not be possible for vendors to remediate all
reported PCT -DSS compliance issues within 72 hours, as Vision may need to await
mitigation software and/or patches from Third. Parties. However, in the event that Vision
Internet is unable to resolve a reported PCI -DSS issue within 72 hours, Vision will
proactively notify Client of the situation and will track the issue, and communicate the
status of the issue on a bi-weekly basis until resolved.
(d) Redesign Services
At the conclusion of year four of an uninterrupted Subscription Services agreement, the
Client will be entitled to a basic graphic redesign of one (1) website. Basic graphic
redesign does not include Design Themes. Services shall include:
■ Project Management
• Wireframe Development
@ Graphic Design Development with one preliminary concept
• Graphic Production
Vision Internet will not develop a sitemap or new content as part of the redesign, but will
assist the Client in transferring existing content into the new design.
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2. Pees
Rate: $11,700 per year payable to Vision Internet in U.S. funds in advance, which rate shall be increased
according to the Bureau of Labor Statistics - Urban Wage Earners and Clerical Workers (Current Series)
Consumer Price Index - for Los Angeles Metro Area per year for each year of the Initial Term (defined
below), and any and all renewal terms, as provided in Section 3 below. Vision Internet shall invoice
Client annually within thirty days of start of service or any renewal term as defined below. Any services
not covered in this Agreement will be subject to additional fees and will be considered extra work ("Extra
Work"). Extra Work will be billed at Vision Internet's prevailing hourly rates, which are currently as follows:
HTML Programming, Content Migration, $85/hr; Graphic Production $95/hr; Quality Assurance, Testing,
Debugging, Technical Support, Webmaster Services, $105/hr; Consulting, Project Management, Database
Design, Dynamic Programming, $135/hr; Graphic Design, Training, $125/hr. Client shall be responsible for
any or all additional fees including, without limitation: software, applications, online promotion, marketing,
copy writing, redesign, change orders, mailings, and fees to any third party vendor's if applicable. Calls outside
of Business Hours not deemed an emergency as defined above will be subject to a minimum fee of $135.
3. Term
The Subscription Services will begin when the website is hosted on the production server and remain in
effect for a period of three years thereafter (the "Initial Term"). With respect to the Initial Term, unless
one Party has given written notice to the other Party of its intent not to renew this Agreement at least
thirty (30).days prior to expiration of the Initial Term, this Agreement will continue in effect on a year-to-
year basis thereafter until one party gives written notice to the other of its intent not to renew this
Agreement at least thirty (30) days prior to the expiration of any renewal term. If the terra of this
Agreement is extended or renewed in accordance with the foregoing, all of the terms and conditions of
this Agreement shall continue, unmodified, in full force and effect, until the end of the last applicable
renewal or extension term, except that all rates, fees, charges, and compensation payable to Vision
Internet hereunder shall be increased according to the Bureau of Labor Statistics - Urban Wage Earners
and Clerical Workers (Current Series) Consumer Price Index - for Los Angeles Metro Area per year, for
each annual renewal term extending the term hereof.
4. Subscription Services Website Usau
(a) The Client shall use the Subscription Services in strict accordance with, but not limited
to, all local, state, and federal laws. The Client shall not use the Subscription Services for any unlawful or
destructive purpose including, but not limited to, copyright and/or trademark infringement. The Client
hereby represents and warrants that any text, data, graphics, or any other material displayed or published
by the Client on their Website is, and shall continue to be, throughout the term of this Agreement, free
from violation of or infringement upon copyright, trademark, service mark, patent, trade secret, statutory,
common law or proprietary or intellectual property rights of others, and is free from obscene or libelous
material.
(b) The Client represents and warrants that it has or has obtained all rights necessary to
display all the images, data, information or other items being displayed at the Client's Website. The
Client expressly authorizes Vision Internet to display those images, data, information or other items.
(c) The Client shall not misuse any of Vision Internet's resources or cause any disruption to
Vision Internet's business ("Misuse"). Examples of Misuse include, but are not limited to, the display of
pornography or linking to pornographic material, the sending of chain letters, advertisements,
solicitations, or mass mailings to individuals who have not agreed to be contacted in this manner
(including, but not limited to, what is commonly referred to as "Spam"). However, Vision Internet is
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9523 94.1
aware that the Client conducts mass digital communication through the hosted service, in order to
effectively communicate with its constituents. This mass digital communication is acknowledged by
Vision Internet to be in the ordinary course of Client business, and is specifically excluded from any
restriction of this section.
(d) The Client shall not use any process, program or tool via Vision Internet for gaining
unauthorized access to the accounts of other parties, including but not limited to, other Vision Internet
clients, customers or account holders or other Vision Internet systems. The Client shall not use
Subscription Services to make unauthorized attempts to access the systems and networks of others.
Client shall not use Vision Internet's services as a door or signpost to another server.
(e) The Client shall not intentionally use Subscription Services in a manner in which system
or network resources are denied to other Vision Internet clients, customers or account holders.
(i) The Client will have password access to the VCMS through the Subscription Services.
The Client agrees to be responsible for keeping all passwords secure and will immediately notify Vision
Internet if a password is lost, stolen or compromised in any way. The Client shall be responsible for all
use of Subscription Services accessed through the Client's passwords. The Client's passwords are not
transferable to any third party and are subject to any limits established by Vision Internet.
5. Disclaimers and Acknowledgments
(a) The Internet
(i) The Client acknowledges that, when using the Internet, the Client is using a
completely different physical network than the Vision Internet communications network and different
content than available on Vision Internet. The reliability, availability and performance of resources
accessed through the Internet are beyond Vision Internet's control and are not in any way warranted or
supported by Vision Internet. The Client acknowledges that safeguards relative to copyright, ownership,
decency, reliability and integrity of content may be entirely lacking with respect to the Internet and
content accessible through it. Vision Internet makes no warranty that any systems accessed will be free of
computer viruses. The Client is responsible for making backup copies of their files. The Client assumes
all risk and liability of its use of the Internet.
(ii) The Client specifically acknowledges tbat Vision Internet provides access to
other systems not controlled by Vision Internet including, but not limited to, discussion groups, websites
and databases, that may contain pictures and language intended for adult audiences. The Client further
understands that Vision Internet is not responsible for any damages that may result from exposure to such
material and the Client shall hold Vision Internet harmless from any damages that may result.
(iii) Vision Internet does not warrant (a) any connection to, transmission over, nor
results or use of, any network connection or facilities provided under this Agreement or (b) any third -
party applications and software obtained by, for, or on behalf of Client. VISION INTERNET MAKES
NO WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, OF
MERCHANTABILITY OR FITNESS OF THE SUBSCRIPTION SERVICES FOR ANY
PARTICULAR PURPOSE WHATSOEVER. In no event, at any time, shall the aggregate liability of
Vision Internet or Client exceed the amount of fees paid by Client to Vision Internet and Vision Internet
and Client shall not be responsible for any lost profits or other damages, including direct, indirect,
incidental, special, consequential or any other damages, however caused of the other Party.
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952394.1
(iv) The Client acknowledges that the information available through the Internet may
not be accurate. Vision Internet has no ability or authority over the material. In addition, Vision Internet
has no liability for the quality, accuracy, or validity of the data/information delivered over the Internet.
Use of information gathered through the use of Vision Internet services is at the risk of the Client.
(b) Domain Flame and Secure Digital Certificate
If agreed to under this Agreement, Vision Internet will apply for a custoin domain name of the Client's
choosing. Vision Internet cannot guarantee the availability of any particular name. Client is responsible
for all fees charged by the registrar (i.e. Verisign or Dotster) including setup and renewal fees. Client
shall be responsible for all licensing fees, if any, including but not limited to secure digital certificate
renewal fees. Vision Internet shall not be responsible for maintaining or renewing domain names. Digital
certificates, or any other third party registrations will be maintained by Vision Internet, upon Client
request, on a Cost Plus Labor basis.
6. Indemnification
(a) Vision Internet will defend, hold harmless and indemnify Client from and against all
liability costs and expenses including reasonable attorney fees resulting from claims of injury to person.,
damages to property, or monetary damages arising out of Vision Internet's negligence or intentional
misconduct.
(b) The Client will defend, hold harmless and indemnify Vision Internet, its officers,
directors, shareholders, employees and agents from and against all liability costs and expenses including
reasonable attorney fees resulting from claims of injury to person, damages to property, or monetary
damages arising out of the Client's negligence or intentional misconduct.
7. Defaults
The occurrence of any one or more of the following shall constitute an Event of Default under this
Agreement:
(a) Any intentional Misuse of Vision Internet resources that disrupts Vision Internet's
business.
(b) Either Party's breach of any material representation, warranty, term or provision of this
Agreement.
S. Remedies
(a) In the event of a Default the non -defaulting Party shall notify the defaulting Party in
writing.
(b) If the Default occurs and remains uncured for at least ten (10) days after the non -
defaulting Party's delivery of written or email notice to the Defaulting Party, the Non -Defaulting Party
may suspend any payments provided herein or suspend Subscription Services provided herein, until such
Default is cured, or may immediately terminate the Subscription Services and this Agreement. If it is not
practicable for the Default to be cured within 10 days, then the Non -Defaulting Party may provide a
reasonable time in which to cure.
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9. Documents & Data. L,icensinLy of Intellectual Prone
This Agreement creates a non-exclusive and perpetual license for Client to copy, use, or modify for its
own use, any and all copyrights, designs, and other intellectual property embodied in this website, which
are prepared or caused to.be prepared by Vision Internet under this Agreement ("Documents & Data"), to
which Vision Internet retains ownership of all intellectual property rights. Notwithstanding anything to
the contrary in any of the agreement documents, Client understands and agrees that Vision Internet shall
retain all right, title, and interest to the Vision Content Management SystemTM (also known as the Vision
Internet Content Management System, VCMT, VCMS and the Vision Content Management Tool), and
Dynamic and Interactive Components.
10. Other
(a) The headings in this Agreement are intended solely for convenience and shall be given'no
effect in the construction or interpretation of this Agreement.
(b) The Client agrees that a failure to exercise or delay in exercising any right, power or
privilege on the part of Vision Internet will not operate as a waiver or estoppel thereof.
(c) Neither the course of conduct between parties nor any trade practice shall act to modify
the provisions of this Agreement except as expressly stated herein.
(d) This Agreement shall be governed by and construed in accordance with the laws of the
United States of Ainerica, and the State of California. Any cause of action with respect to the services
provided hereunder must be instituted within one year after the claim or cause of action has arisen or be
forever barred or if applicable, in accordance with the California Governmental Claims Act, Government
Code sections 910 et seq. Further, jurisdiction and venue for any cause of action or claim with respect to
the services provided hereunder shall be exclusively in the County of Los Angeles.
(e) Except for any injunctive relief or similar remedy, which may be sought in any court of
competent jurisdiction subject to the immediately preceding paragraph, any controversy, dispute, claim or
counterclaim, whether it involves a disagreement about this Agreement or its meaning, interpretation, or
application; the performance of the Agreement; questions of arbitrability' as to subject matter of the
dispute; whether an agreement to arbitrate exists and, if so, whether it covers the dispute(s) in question; or
any other question of arbitrability or form of disagreement or conflict among the parties to the
Agreement, shall be submitted to final and binding arbitration at the request of either party, in accordance
with the Commercial Arbitration Rules of the American Arbitration Association, or the comparable rules
promulgated by ADR Services or JAMS in Los Angeles, California. The arbitration shall take place in
the County of Los Angeles. The arbitrators shall apply California substantive law and the California
Evidence Code to the proceeding. The arbitrators shall have the power to grant all legal and equitable
remedies and award compensatory damages provided by California law. The arbitrators shall prepare in
writing and provide to the parties an award including factual findings and the reasons on which the
decision is based. The arbitrators shall not have the power to commit errors of law or legal reasoning, and
the award may be vacated or corrected pursuant to California Code of Civil Procedure sections 1286.2 or
1286.6 for any such error. In the event the parties are unable to agree as to the arbitrator, each shall select
an arbitrator who shall, in turn, select the third and sole arbitrator. Each party shall be responsible for
one-half of the costs for the arbitrator(s) and arbitration.
(f) With the intent to be legally bound, each of the undersigned hereby covenants and
Client's Initials
952394,1
acknowledges that he, she or it (i) has read each of the terms set forth herein, (ii) has the authority to
execute this Agreement for such Party, and (iii) expressly consents and agrees that the Party upon behalf
of which the undersigned is acting shall be bound by all terms and conditions contained herein.
(g) The Parties have each been advised to seek independent legal counsel in entering into this
Agreement and the transactions described herein. In the event a Party chooses not to seek independent
legal counsel, that Party does so freely and knowingly and waives any such rights to counsel. As a result,
the Parties do not believe that the presumptions of California Civil Code section 1654 relating to the
interpretation of contracts against the drafter of any particular clause should be applied in this case and
therefore the Parties knowingly and freely waive its effects,
(i) Any delay in the performance by either Party hereto of its obligations hereunder shall be
excused when such delay in performance is due to any cause or event of any nature whatsoever beyond
the reasonable control of such Party, including, without limitation, any act of God; any fire, flood, or
weather condition; any computer virus, worm, denial of service attack; any earthquake; any act of a public
enemy, war, insurrection, riot, explosion or strike; provided, that written notice thereof must be given by
such Party to the other Party within ten (10) days after occurrence of such cause or event.
0) This Agreement, including any attached exhibits, is the entire, complete, final and
exclusive expression of the Parties with respect to the Subscription Services and supersedes all other
agreements or understandings, whether- oral or written, or entered into between Client and Vision Interaret
prior to the execution of this Agreement related thereto. No amendment to- this Agreement shall be valid
and binding unless in writing duly executed by the Parties' authorized representatives.
(k) It is understood and agreed that if any interpretation is to be made of this Agreement, the
same shall not be construed for or against any of the Parties, if any provision of this Agreement is
determined to be invalid, all other provisions shall remain in full force and effect.
(1) This Agreement may be executed in counterparts, each of which shall be an original and
all of which together shall constitute one and the same Agreement. This Agreement becomes effective
upon the Parties' receipt of a fully executed copy of this Agreement.
(m) All notices under this Agreement shall be in writing and effective on the date of delivery
if delivered by personal service, Federal Express, or facsimile; or effective three (3) days after deposit in
first class U.S. mail, postage prepaid, to each party as follows:
(1) Client: City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Attn: James DeStefano
Fax: (909) 861-3117
(2) Vision Internet:
2530 Wilshire Boulevard, 2nd Floor
Santa Monica, California 90403
Attn: Steven Chapin
Cc: Rose De Vries
Fax: (310) 656-3103
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952394.1
Client's Initials
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the dates set
forth next to their signatures below.
DATE: By:
Print Name
DATE: By:
952394.1
CITY OF DIAMOND BAR
Print Title
VISION INTERNET PROVIDERS, INC.
STEVEN CHAPIN Title: President
Client's Initials
Affarhmonf A
Client and Vision Internet may have already entered into one or more separate agreements which specify
(1) the inclusion of Included and/or Optional Interactive Components and Features and/or (2) browser
compatibility, and/or (3) hosting provisions. To the extent that any prior agreement entered into by and
between Vision Internet and Client conflicts with this Agreement, then the terms and conditions of this
Agreement shall supersede, replace, and amend any and all conflicting provisions of such prior
agreement.
1. Included Interactive Components and Features
The following are the initial Included Interactive Components and Features provided in Client's project,
subject to upgrades and revisions based on Vision Internet's then current Included Interactive Components
listed on the Roadmap. Additional options may be available and can be added for an additional fee:
Audit Trail Log
Backend Content Title Search
Backend Dashboard
Broken Link Reporter
Content Review and Publishing
Component Manager
Content Scheduling
Context Sensitive Online Help
Custom Fields
Departmental Page Restrictions
Document Central
Drag and Drop Multiple File and Image
Uploading
Email Address Masking
Enhanced User Interface
Flexible Site Variable Settings
Image Library
Page Template Library
Personal Toolbar
Role -Based Security
Scheduled Content Review
SiteMaster'm Template Builder
Submission Validation (reCAPTCHA)
Recycle Bin
Updated and Expired Content Reporting
Web Traffic Statistics
Widget -based Layout Options
Workspace
Advanced WYSIWYG Editor Table Wizard
Search and Replace
Spell Checker
Style Gallery
Automatic Breadcrumbs
Connected Pages
Content Categories
Dynamic Drop Down Menus
Error 404 (Page Not Found) Handling
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9523 94.1
Undo/Redo
User Commenting
Version Control
Navigation Control
Navigation Redirect
Page Linking
Quick Links
Single -Source Publishing
Client's Initials
External Link Splash Page
Friendly URL Redirect
Business Directory
Community Spotlight
Dynamic Calendar System
Dynamic Homepage
Facilities Directory
Facilities Reservations
Feedback Form
Form Builder
Frequently Asked Questions
Department -Level Administration
Department -Level Navigation
Department -Level Sitemap
Site Search (Google CSE)
Sitemap Generator
In -page Content Editing
Job Posts
News
RFP Posts
Rotating Homepage Banners
Service Directory
Staff Directory
Sticky News
Weather Update
Agenda and Minutes Archive GovTrack CRM'
Audio and Video Embedding
Bookmark and Share
eNotification
Emergency Alert (site wide)
Facebook FeedReader'
Forward to a Friend
OneCliek Social Networking
Photo Gallery & Slideshow
Responsive Design with visionMobileTM
RSS FeedReaderTM
Twitter FeedReaderTM.
Automatic Alt -Tags Google Translation Integration
Dynamic Font Resizing Printer Friendly Pages
Dynamic Reader Download Links Table Accessibility Tools
Approval Cycle
Additional Site (Diamond Bar Center)
2. Customizations
The following are customizations provided in Client's project:
None
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952394.1
Client's Initials
Website ]Platform Upgrade and Hosting Services
Terms and Conditions
1. These Terms and Conditions, and any attachment signed by the parties attached
hereto, represent the complete agreement and understanding ("Agreement") between Vision
Internet Providers, Inc., a California corporation ("Contractor"), and THE CITY OF DIAMOND
BAR, CA ("City"), and supersedes any other written or oral agreement with regard to the website
platform upgrade and hosting services provided for herein. Any modification of this Agreement
is valid only if the modification is in writing and signed by both Parties. City and Contractor are
sometimes individually referred to as "Party" and collectively as "Parties."
2. Contractor will provide the following services to City in exchange for payment of fees
and compliance with the Terms and Conditions of this Agreement. This Agreement, City
activities and all discussions regarding City website platform upgrade shall be treated as
confidential and shall not be disclosed to parties other than representatives of Contractor and the
authorized representatives of City. It is agreed that a designee of City, Marsha Roa, will be
project manager, with decision making authority on behalf of City, for purposes of this
.Agreement.
3. Contractor agrees to perform work for prices quoted in Attachment A. City agrees to
pay Contractor as follows:
(i) An initial payment equal to 50% of the total cost;
(ii) A payment equal to 50% of the total cost upon completion of the work.
4. Documents & Data; Licensing of Intellectual Property: This Agreement creates a
non-exclusive and perpetual license for City to copy, use, or modify for its own use, any and all
copyrights, designs, and other intellectual property embodied in this website, which are prepared
or caused to be prepared by Contractor under this Agreement ("Documents & Data"), to which
Contractor retains ownership of all intellectual property rights. Notwithstanding anything to the
contrary in any of the agreement documents, City understands and agrees that Contractor shall
retain all right, title, and interest to the Vision Content Management Systemrm (also known as the .
Vision Internet Content Management System., VCMT, VCMS and the Vision Content
Management Tool), and Dynamic and Interactive Components.
5. Intentionally omitted.
6. Intentionally omitted.
7. Additional services not covered in this Agreement and extra hours will be presented
to City for approval prior to commencement of work ("Extra Work"). Extra Work will be billed at
Contractor's prevailing hourly rates, which are currently as follows: Content Migration, $85/hr;
Graphic Production, $95/1r; Quality Assurance, Testing, Debugging, Technical Support, Webmaster
Services, HTML Prograrmning, $105/hr; Consulting, Project Management, Database Design,
Dynamic Programming, $135/hr; Graphic Design, Training, $125/hr; Straight flatbed scanning will be
billed at $10 per scan. Touch up work to irnages will be billed at the Graphic Design hourly rate. City
shall be responsible for any or all additional fees including, without limitation: photography, stock
1 City's Initials
Contractor's Initials
images, illustration, fonts, scanning, software, applications, online promotion, marketing, copy writing,
redesign, change orders, mailings, and fees to any third party vendors if applicable. Maintenance work
is considered Extra Work as defined herein.
8. Intentionally omitted.
9. City shall supply all information to Contractor in digital format including without
limitation copy, text, audio files, video files, pdf files, photographs, artwork and preexisting
graphics.
1.0. City understands and agrees that Contractor will develop website frontend to be
compatible with Internet Explorer 9 and 10, and the latest released versions at the time of
Completion of: Firefox, Chrome, and Safari. Website backend will be compatible with Internet
Explorer 9 and 10 and the latest released version at the time of Completion of Firefox. Website
may not be compatible with previous or future versions. Website will be optimized for 1024 x
768 pixels resolution or above. City understands and agrees that the website will be developed
with Hypertext Markup Language ("HTML"), CSS, JavaScript, and Microsoft ASP.NET ("MS -
ASP") interfaced with a database created in Microsoft SQL Server 2012 R2 ("MS -SQL"). City
understands and agrees that the website is developed to run on a Microsoft Windows Server 2012
("MS -Sewer"). visionMobileT�4'if provided under this Agreement, will be compatible with the
latest .released versions at the time of Completion of iOS Safari, Android Chrome, and Windows
Phone 7 Internet Explorer. visionMobileTM may not be compatible with previous or future
versions. visionMobileTm, if provided under this Agreement, shall include "Powered by Vision
Internet" in the footer and always be linked to a Contractor web page. City is responsible for the
costs of all software licensing.
City understands and agrees that the website frontend and content migrated by
Contractor will be designed to be compliant with Section 508 guidelines on accessibility as
follows: Compliance standards will be verified via Watchfire's BobbyTm software to be
compliant to automatic checkpoints prior to Completion. City understands and agrees that
website backend and third party tools may not be Section 508 compliant. Contractor is not
responsible for content migrated by City or any third parry.
11. Limited Warranty: Contractor does warrant that all of the deliverables included in
this Agreement will be conveyed to City. All programming code developed by Contractor within
the project is warranted for a period of twelve (12) months from the date of the completion of the
website ("Completion"). Contractor will create a backup of the website on the date of
Completion. If any warranted problem arises while City or its designee is maintaining the
website, Contractor will restore the website back to its condition as it existed at Completion. If
Contractor is maintaining and hosting the website, Contractor shall restore the website back to its
condition as it existed at the day of the most recent backup. Contractor shall provide compiled
code upon City's request. Contractor shall only be responsible for any costs associated with
correcting any unmodified programming code during this twelve (12) month period following the
Completion.
Except as expressly set forth in the immediately preceding paragraph, CONTRACTOR
MAKES NO WARRANTY OF ANY MND, WHETHER EXPRESS OR IMPLIED, OF
MERCHANTABILITY OR FITNESS OF THIS SERVICE FOR A PARTICULAR PURPOSE
2 City's Initials
Contractor's Initials
WHATSOEVER. In no event, at any time, shall the aggregate liability of Contractor exceed the
amount of fees paid by City to Contractor and Contractor shall not be responsible for any lost
profits or other damages, including direct, indirect, incidental, special, consequential or any other
damages, however caused.
12. Contractor does not warrant any results from the use of any web pages created under
this Agreement, including but not limited to, the number of page or site visitations, download
speed, database performance, or the number of hits or impressions.
13. Although Contractor may offer an opinion about possible results regarding the
subject matter of this Agreement, Contractor cannot guarantee any particular result. City
acknowledges that Contractor has made no promises about the outcome and that any opinion
offered by Contractor in the future will not constitute a guarantee.
1.4. Contractor may use any web pages developed for the City in any of its own
promotional materials as examples of its work. City agrees that Contractor may place in the
website footer an unobtrusive text link reading "Developed by Vision Internet" or the equivalent.
Contractor's footer text credit shall always be linked to a Contractor web page.
15. Each Party warrants that it holds all rights necessary to display all the images, data,
information or other items being displayed at the City's web pages during the effective period of
this Agreement. City expressly authorizes Contractor to display andlor modify any City supplied
images, data, information and other items in connection with the services provided herein.
16. City agrees to use the website in strict accordance with, but not limited to, all local,
state, and federal laws. City hereby agrees that any text, data, graphics, or any other material
published by City on its website is free from violation of or infi-ingement upon copyright,
trademark, service mark, patent, trade secret, statutory, common law or proprietary or intellectual.
property rights of others, and is free from obscenity or libel.
17. Intentionally omitted.
18. Intentionally omitted.
19. Contractor will defend, hold harmless and indemnify City from and against all
liability, loss, cost, damage, or expense, including reasonable attorney's fees, resulting from any
claim of injury to person, damages to property, or monetary damages arising solely out of
Contractor's negligence or intentional misconduct or failure to perform obligations under this
Agreement.
20. City will defend, hold harmless, and indemnify Contractor, its officers, directors,
shareholders, employees, and agents from and against all liability, loss, cost, expense, including
reasonable attorney's fees, resulting from any claim of injury to person, damages to property, or
monetary damages arising out of City's negligence or intentional misconduct or failure to
perform obligations under this Agreement.
21. Estimated times are included for convenience. Actual times will vary depending on
City interaction and participation. However, the Parties agree to reasonably cooperate with one
3 City's Initials
Contractor's Initials
another in the construction and design of the website in a timely manner.
22. This Agreement shall be governed by and construed in accordance with the laws of
the United States of America, and the State of California. Any cause of action of City with
respect to the services provided hereunder must be instituted within one year after the claim or
cause of action has arisen or be forever barred.
23. The waiver by one Party of any term or condition of this Agreement, or any breach
thereof, shall not be construed to be a general waiver by said Party or as a waiver of any other
term or breach.
24. Neither the course of conduct between the Parties nor any trade practice shall act to
modify the provisions of this Agreement except as expressly stated herein.
25. With the intent to be legally bound, each of the undersigned hereby covenants and
acknowledges that he, she or it (a) has read each of the terms set forth herein, (b) has the
authority to execute this Agreement for such person or entity, and (c) expressly consents and
agrees that the person or entity upon behalf of which the undersigned is acting shall be bound by
all terms and conditions contained' herein.
26. It is understood and agreed that if any interpretation is to be made of this Agreement,
the same shall not be construed for or against any of the Parties.
27. The Parties have each been advised to seek independent legal counsel in entering
into this Agreement and the transactions described herein. In the event a Party chooses not to
seek independent legal counsel, that Parry does so freely and knowingly and waives any such
rights to counsel.
As a result, the Parties do not believe that the presumptions of California Civil Code
section 1654 relating to the interpretation of contracts against the drafter of any particular clause
should be applied in this case and therefore the Parties knowingly and freely waive its effects.
28. Should a dispute, including but not limited to any litigation or arbitration be
commenced (including any proceedings in a bankruptcy court) between the Parties hereto or their
representatives concerning any provision of this Agreement, or the rights and duties of any
person or entity hereunder, the Party or Parties prevailing shall be entitled to reasonable
attorney's fees and court costs incurred by reason of such action.
29. Except for any injunctive relief or similar remedy, which may be sought in any court
of competent jurisdiction subject to Paragraph 22 above, any controversy, dispute, claim or
counterclaim, whether it involves a disagreement about this Agreement or its meaning,
interpretation, or application; the performance of the Agreement; questions of arbitrability as to
subject matter of the dispute; whether an agreement to arbitrate exists and, if so, whether it
covers the dispute(s) in question; or any other question of arbitrability or form of disagreement or
conflict among the Parties to the Agreement, shall be submitted to final and binding arbitration at
the request of either Party, in accordance with the Commercial Arbitration Rules of the American
Arbitration Association. The arbitration shall take place in the City of Los Angeles. The
arbitrator shall apply California substantive law and the California Evidence Code to the
4 City's Initials
Contractor's Initials
proceeding. The arbitrator shall have the power to grant all legal and equitable remedies and
award compensatory damages provided by California law. The arbitrator shall prepare in writing
and provide to the Parties an award including factual findings and the reasons on which the
decision is based. The arbitrator shall not have the power to commit errors of law or legal
reasoning, and the award may be vacated or corrected pursuant to California Code of Civil
Procedure sections 1286.2 or 1286.6 for any such error. In the event the Parties are unable to
agree as to the arbitrator, each shall select an arbitrator who shall, in turn, select the third and
sole arbitrator. Each Party shall be responsible for one-half of the costs for the arbitrator(s) and
arbitration.
30. This Agreement may be executed in counterparts, each of which shall be an original
and all of which together shall constitute one and the same Agreement. This Agreement becomes
effective upon Contractor's receipt of an executed copy. of this Agreement.
31. Force Mai cure: Any delay in the performance by either Party hereto of its
obligations hereunder shall be excused when such delay in performance is due to any cause or
event of any nature whatsoever beyond the reasonable control of such Party, including, without
limitation, any act of God; any fire, flood, or weather condition; any computer virus, worm,
denial of service attack; any earthquake; any act of a public enemy, war, insurrection, riot,
explosion or strike; provided, that written notice thereof must be given by such Party to the other
Parry within ten (10) days after occurrence of such cause or event.
32. In the case of any conflict between the Terms and Conditions and Attachment A, the
Terms and Conditions shall supersede Attachment A.
33. If any portion of this Agreement is declared invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in
full force and effect.
34. The titles and headings of the paragraphs of this Agreement have been inserted for
convenience of reference only and are not intended to summarize or otherwise describe the subject
matter of such paragraphs and shall not be given any consideration in the construction of this
Agreement.
35. Contractor shall agree to offer the prices and terms and conditions offered herein to
other state, local, county, education, and municipal government agencies in the United States
who wish to participate in a cooperative purchase program with Contractor.
36. All notices under this Agreement shall be in writing and effective on the date of
delivery if delivered by personal service, Federal Express, or facsimile; or effective three (3)
days after deposit in first class U.S. mail, postage prepaid, to each Party as follows:
(a) City: City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Attn: James DeStefano
Fax: (909) 861-3117
5 City's Initials
Contractor's Initials
(b) Contractor:
Vision Internet Providers, Inc.
2530 Wilshire Boulevard, 2nd Floor
Santa Monica, California 90403
Attn: Steven Chapin
Cc: Rose De Vries
Fax: (310) 656-3103
DATE: By:
Print Name
DATE: By:
CITY OF DIAMOND BAR
Print Title
VISION INTERNET PROVIDERS, INC.
STEVEN CHAPIN Title: President
City's Initials
Contractor's Initials
C1
TO: CITY CLERK
FROM: �Krv� kA DATE:
ADDRESS: 0 Y PHONE: -71 4_ 7 jam 6 i .b "Y
ORGANIZATION:
AGENDA#ISUBJECT: Nav-hn �7"°� �...6.e,... 6t�.A. I 4-vY
expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
CITY CLERK
DATE: �_ I
PHONE: 10140Y-4�-7t)
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
TO:
FROM:
ADDRESS:
CITY CLERK
ORGANIZATION:
AGENDA#/SUBJECT:
DATE: J !
J
s PHONE:1 f"
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I expect to address the Council on the subject agendalsubject item. Please have the Council Minutes
reflect my name and address as written above.
Signat
This document is a public record subject to disclosure under the Public Records Act.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: LA- ► W1 0A DATE: ` -/1'�
ADDRESS: 4 PA5—ALJL PHONE: 90
ORGANIZATION:
AGENDA#/SUBJECT:,17— U i M? Fk-LA 1 QAJ r= IkLek _11Q--
1 expect to address the Council on the subject agendalsubject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.