HomeMy WebLinkAbout02/18/2014 Agenda - Regular MeetingCity of
Diamond Bar
City Council Agenda
Tuesday, February 18, 2014
6:30 p.m. Regular Meeting
The Government Center
South Coast Air Quality Management District/
Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
Carol Herrera Steve Tye
Mayor Mayor Pro Tem
Ling -Ling Chang Nancy A. Lyons jack Tanaka
Council Member Council Member Council Member
City Manager,/ames DeStefano City Attorney David De Berry City Clerk Tolnmye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
February 18, 2014
Ia7,1 11 M
PLEDGE OF ALLEGIANCE:
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA
Next Resolution No. 2014-06
Next Ordinance No. 03(2014)
6:30 p.m.
Mayor
Ab Kastl, Pastor
Diamond Canyon Christian Church
Council Members Chang, Lyons,
Tanaka, Mayor Pro Tem Tye, Mayor
Herrera
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificate of Recognition to Diamond Bar Chinese-
American Association Annual Chinese Lunar Celebration "Year of the
Horse".
1.2 Presentation of City Tile to Lt. Mary Leef upon her Retirement from the
Los Angeles County Sheriff's Department after 34 years of Service.
BUSINESS OF THE MONTH:
1.3 Presentation of City Tile to DREAMBOX CREATIONS, 556 N. Diamond
Bar Boulevard, as Business of the Month, February, 2014.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
February 18, 2014 PAGE 2
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Introduction of New City Employees: JR Ybarra, Media Specialist; Tricia
Negron, Accounting Technician; Josue Espino, Assistant Planner; and,
Rafael Lopez, Senior Street Maintenance Worker.
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City_Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — February 25, 2014 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.2 Parks and Recreation Commission Meeting — February 27, 2014 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.3 City Council Meeting — March 4, 2014 — 6:30 p.m., AQMDIGovernment
Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR:
6.1 City Council Minutes — Regular Meeting Minutes of February 4, 2014 —
Approve as Submitted.
Recommended Action: Approve.
Requested by: City Clerk
6.2 Parks and Recreation Commission Minutes — Regular Meeting Minutes
of November 21, 2013 - Receive and File.
Recommended Action: Receive.
Requested by: Community Services Department
February 18, 2014 PAGE 3
6.3 Ratification of Check Register — Dated January 29, 2014 through
February 12, 2014 totaling $1,377,308.73.
Recommended Action: Ratify.
Requested by: Finance Department
6.4 Landscape District Numbers 38, 39 and 41:
(a) Approve Contract Amendment with GFB-Friedrich &
Associates, Inc. for Assessment Engineering Services for
Landscaping Assessment District Numbers 38, 39 and 41 for a
Period of One (1) Year, for a Total Contract Amount of $12,965.
Recommended Action: Approve.
(b) Adopt Resolution No. 2014 -XX: Ordering the City Engineer to
Prepare and File a Report Related to Maintenance of Public
Improvements in the City Landscaping Assessment District No. 38
and Any Assessment Thereon for FY 2014-15.
Recommended Action: Adopt. .
(c) Adopt Resolution No. 2014 -XX: Ordering the City Engineer to
Prepare and File a Report Related to Maintenance of Open Space in
the City Landscaping Assessment District No. 39 and Any
Assessment Thereon for FY 2014-15,
Recommended Action: Adopt.
(d) Adopt Resolution No. 2014 -XX: Ordering the City Engineer to
Prepare and File a Report Related to Maintenance of Open Space in
the City Landscaping Assessment District No. 41 and Any
Assessment Thereon for FY 2014-15.
Recommended Action: Adopt.
Requested by: Public Works Department
6.5 Adopt Resolution No. 2014 -XX: Requesting the Los Angeles County
Flood Control District to Accept the Transfer and Conveyance of
Storm Drain Improvements (Constructed as Part of the
Improvements for Tract 53670) Known as MTD No. 1815 in the City
for Future Operation, Maintenance, Repair and Improvement, and
Authorize the Transfer and Conveyance Thereof.
Recommended Action: Adopt.
February 18, 2014
7
PAGE 4
Requested by: Public Works Department
6.6 Adopt Resolution No. 2094 -XX: Authorizing the City Engineer to
Execute all Right -of -Way Certifications for Projects Utilizing Federal
or State Funding through Caltrans Local Assistance.
Recommended Action: Adopt.
Requested by: Public Works Department
6.7 Approve Contract Amendment No. 'I with The Tait Group) (TTG) in
the Amount of $24,800 for Professional Consulting/Advocacy
Services Related to the State Route 57160 Freeway Congestion Relief
Strategy and State/Federal Freight Plans.
Recommended Action: Approve.
Requested by: Public Works Department
6.8 Approve Amendment No. 2 to the Contract with RKA Consulting
Group for Federal Funding Compliance Services ($33,500); and,
Public Works/Engineering Services ($60,450) for a Total Contract
Amendment Amount of $93,950.
Recommended Action: Approve.
Requested by: Public Works Department
PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard.
7.1 (a) Adopt Urgency Ordinance No. OX (2014): Extending Urgency
Ordinance No. 02(2014): Suspending Chapter 8.26 of the Diamond
Bar Municipal Code and Prohibiting the Operation and Establishment
of Medical Marijuana Dispensaries.
Recommended Action: Receive Staffs presentation, Open the. Public
Hearing; Receive Testimony; Close the Public Hearing and Adopt Urgency
Ordinance No. 0X(2014) Extending Urgency Ordinance Prohibiting the
Operation and Establishment of Medical Marijuana Dispensaries.
(b) First Reading Ordinance No. OX (2014): Repealing and
Replacing Chapter 8.26 of the Diamond Bar Municipal Code
Prohibiting the Operation and Establishment of Medical Marijuana
Dispensaries.
February 18, 2014 PAGE 5
Recommended Action: Receive Staffs presentation; Open the Public
Hearing, Receive Testimony; Close the Public Hearing and Approve for
First Reading by Title Only, Waive Full Reading of Ordinance No
0X(2014).
Requested by: City Manager
8. COUNCIL CONSIDERATION:
8.1 (a) Adopt Resolution No. 2014 -XX: Amending the FY13-14
Municipal Budget.
Recommended Action: Adopt.
(b) Adopt Resolution No. 2014 -XX: Amending Resolution No.
2013-10 Re -Establishing the Deputy City Manager Job Classification,
Salary Grade and Fringe Benefits Effective February 18, 2014
Recommended Action: Adopt.
Requested by: Finance Department
8.2 City Council Appointments to Parks and Recreation Commission,
Planning Commission and Traffic and Transportation Commission.
Recommended Action: Confirm.
Requested by: City Council
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTSICOUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
Agenda No.6.1
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
FEBRUARY 4, 2014
CALL TO ORDER: Mayor Carol Herrera called the Regular City Council
meeting to order at 6:30 p.m. in the South Coast Air {duality Management District
/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Pastor Paul Knopf, Director of Youth Ministry,
Northminster Presbyterian Church provided the
invocation.
ROLL CALL: Council Members Chang, Lyons, Tanaka, Mayor Pro
Tem Tye, and Mayor Herrera.
Staff Present: James DeStefano, City Manager; David DeBerry, City
Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Anthony Jordan,
Parks and Maintenance Superintendent; Dianna Honeywell, Finance Director; Greg
Gubman, Community Development Director; Ryan McLean, Assistant to the City
Manager; Grace Lee, Senior Planner; Christian Malpica, Associate Engineer (traffic);
Anthony Santos, Senior Management Analyst, Cecilia Arellano, Public Information
Coordinator; and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
NEW BUSINESS OF THE MONTH:
1.1 M/Herrera and Council Members presented a Certificate Plaque to Chase
Bank, 2717 S. Diamond Bar Boulevard as New Business of the Month for
February 2014. Accepting on behalf of the Bank were Branch Manager
Minerva Raygoza and other branch representatives.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
3. PUBLIC COMMENTS:
Paula Dryburgh and Debbie and Serena Avila -Mott, representing the Diamond
Bar Women's Club, invited the City Council and community to its Roaring 20s
Casino Night. This charity fundraiser is set for Friday, February 7 from 6:30 to
11:00 p.m. at the Diamond Bar Golf Course, 22751 Golden Springs Drive.
Pui-Ching Ho, Acting Diamond Bar Librarian, announced the following upcoming
events: Teens are invited to learn about electronics science projects on
Tuesday, February 11 at 3:30 p.m.; Wednesday, February 12 at 4:00 p.m., Black
History Program for children and families with Brother Yusef presenting a Blues
FEBRUARY 4, 2014 PAGE 2
CITY COUNCIL
Program; and on Saturday, February 15 at 2:00 p.m., Troy High School Robotics
Club will teach elementary school students to build a spoon catapult.
Lynette Marantz, a parent from Evergreen Elementary School students felt the
change in the school traffic plan that has been implemented is putting the safety
of the school children in jeopardy.
She understands from PWD/Liu that the City will be working with the School
District on these issues and would like the Council's support in continuing to
allow the school bus to drop off students in front of the school in lieu of the
parking lot area. As well as designating the current red curb as, a loading and
unloading zone for dropping off students.
RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano stated that with respect to Evergreen Springs Elementary School,
it is one of about a dozen schools in the City. Evergreen Springs School is at the
intersection of two very narrow streets. The school is very popular and is near
Diamond Bar High School and a very congested area. There are a lot of
students and a lot of parents who drive their children to school in addition to
buses. The City looked at all of the school sites in 1998 with a comprehensive
study and working with the both school districts, implemented a variety of
recommended on and off-site changes. Some but not all of the City's
recommendations were implemented by the school districts. The Evergreen
Springs area was recommended for a variety of mitigation measures, some of
which were implemented such as striping and maintenance of the existing red
curb. Other recommendations that were not implemented included driveway
improvements. Over the years it appears that many people have been utilizing
the red curbed zone in front of Evergreen Springs as a parking drop-off/pick up
area which is illegal.
This problem became apparent the middle of last week when deputies from the
Diamond BarNValnut Sheriff's Station were visiting the school site. Traffic control
deputies visit the hot -spot sites on a very regular basis. Apparently, deputies
were at Evergreen last week and noticed two blatant violations within the red
zone and wrote two tickets which created a number of concerns because for
whatever reason the red zone area had not been properly utilized. The good
news is that the City was aware of the issue and had been working with the
School District, the Superintendent and Transportation Department employees.
The School District is scheduled to approve a traffic consultant to look at this and
a couple of other school sites within the next week or two upon School Board
action.
The City is working with the District to reduce some of the issues and most
particularly at the site that has been mentioned this evening. Because a lot of
questions were raised last week about why two drivers were cited for improperly
parking in a red zone, the School District needed to make a change with respect
FEBRUARY 4, 2014 PAGE 3 CITY COUNCIL
to the bus which was picking up and dropping off students in the red zone which
is technically not permitted unless there is signage in accordance with the
Vehicle Code that specifically permits buses to do so. The city cannot simply put
the signage in place. A quick study must be done to determine whether such
signage is warranted/appropriate so that no risk or liability is created for allowing
buses or parents to drop off and pick up in a red zone.
City Staff has its traffic consultant looking at the situation and expects to receive
a report soon to answer the question as to whether the practice, legal or
otherwise, should be continued and permitted with proper signage.
CM/DeStefano reiterated that the City is working with the District to look at bigger
issues that may involve driveways and other improvements that may help the
flow of traffic in and out of the area both on and off the school district property.
4. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — February 11, 2014 - 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.2 Traffic and Transportation Commission Meeting — February 13, 2014 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.3 Household Hazardous Waste and e -Waste Roundup, Saturday, February
15, 2014 — 9:00 a.m. to 3:00 p.m., Gateway Corporate Center, 1300
Bridgegate Drive.
5.4 Presidents' Day Holiday — February 17, 2014 — City Offices closed in
observance of President's Holiday — City Offices reopen Tuesday,
February 18, 2014 at 7:30 a.m.
5.5 City Council Meeting — February 18, 2014 — 6:30 p.m.,
AQMDIGovernment Center Auditorium, 21865 Copley Drive
6. CONSENT CALENDAR: MPT/Tye moved, C/Tanaka seconded, to approve the
Consent Calendar as presented. Motion carried by the following Rall Call vote:
AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of January 21,
2014 —As submitted.
6.2 RATIFIED CHECK REGISTER — Dated January 16, 2014 through
January 29, 2014 totaling $831,582.63.
FEBRUARY 4, 2014 PAGE 4 CITY COUNCIL
6.3 APPROVED TREASURER'S STATEMENT — for the month of December
2013.
6.4 APPROVED FOR SECOND READING AND ADOPTED ORDINANCE
NO. 01(2014): AN ORDINANCE ESTABLISHING THE "C-3"-PD/HOTEL"
OVERLAY ZONING DISTRICT AMENDING THE OFFICIAL ZONING
MAP TO CHANGE THE ZONING DESIGNATION FROM "C-3: TO "C-3-
PD/HOTEL OVERLAY" ON THOSE PARCELS IN THE CITY OF
DIAMOND BAR BOUNDED BY GRAND AVENUE, OLD BREA CANYON
ROAD AND CALIFORNIA STATE ROUTE 57160 (APNs 8719-020-001,
8719-020-006 AND 8719-020-007).
6.5 RECEIVED GENERAL PLAN STATUS REPORT FOR 2013.
6.6 AWARDED DESIGN, CONSTRUCTION MANAGEMENT, AND
INSPECTION SERVICES CONTRACT TO ONWARD ENGINEERING,
INC. FOR THE MORNING CANYON ROAD REHABILITATION PROJECT
FROM DIAMOND BAR BOULEVARD TO STONEPINE DRIVE IN THE
AMOUNT OF $70,590 WITH A CONTINGENCY AMOUNT OF $7,000
FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER
FOR A TOTAL AUTHORIZATION AMOUNT OF $77,590.
7. PUBLIC HEARING:
7.1 ADOPT RESOLUTION NO. 2014-05: APPROVING TENTATIVE TRACT
MAP NO. 72351 (PLANNING CASE NO PL2013-282) TO SUBDIVIDE
AIR SPACE FOR A 19 UNIT OFFICE CONDOMINIUM LOCATED AT 660
N. DIAMOND BAR BOULEVARD, DIAMOND BAR, CA (ASSESSOR'S
PARCEL NO 8706-002-025.
MPT/Tye and C/Lyons recused themselves and left the dais.
SP/Lee presented staff's report stating that this project is a request to
convert an existing 26,663 square foot two-story Professional Office
Building into Office Condominiums. The applicant requests approval of a
Tentative Map to subdivide air space for a 19 -unit office condominium.
Each unit will be sold separately as condominiums and governed by an
association. Unit sizes range from 371 to 1707 square feet and the
project is conditioned to submit CC&R's .that govern these units, subject to
review and approval by City staff as well as the City Attorney's office prior
to Final Map approval.
The project site is located on the east side of north Diamond Bar
Boulevard between Sunset Crossing and Highland Valley Road. The
existing office building was built in 1982 and was leased as professional
offices. The existing site is zoned Office Professional (OP) with a
Commercial Office General Plan land use designation and the project site
FEBRUARY 4, 2014 PAGE 5
CITY COUNCIL
is surrounded by an office business park on all three sides. On
December 19 the Planning Commission reviewed this project and
unanimously recommended City Council approval of the Tentative Map.
In addition, the Planning Commission approved a Development Review
application to modify the exterior fapade and add an 800 square foot lobby
area to the front of the building. Because these two requests are not
interdependent and may be acted upon separately, the Commission split
the two actions, one to approve the Development Review and the other to
recommend City Council approval of the Tentative Map in order to allow
the applicant to commence construction prior to the Council's review of the
Tentative Map.
SP/Lee presented an overview of the plan which included an 800 lobby
addition approved by the Planning Commission and located towards the
front of the building, retention of the existing driveway that wraps around
the building, retention of the existing access and an easement agreement
for shared driveways and access and easement areas within the
surrounding park office sites. Prior to recordation of the Final Map the
CC&R's for the office condominiums will be required to include a reference
to the existing agreement to ensure that the reciprocal access and
easement rights are retained for the newly created condos.
The applicant is proposing to designate approximately 3,600 square feet
as professional office space; 7,500 square feet as medical offices with the
remaining 5,500 square feet designated as common areas which will
include public restrooms on each floor, lobby area, hallway and elevator
areas. As a result, the proposed uses require 78 parking spaces and the
project complies with the parking code requirement by providing 79
parking spaces onsite.
The exterior of the building will be remodeled in a contemporary modern
architectural style utilizing very simple contemporary building materials
and details. The massing of the street front lobby area is taller to create a
more spacious and inviting environment. Metal canopies will be added
above the first floor to break up the flat vertical glass panels and the
building will be repainted in two tones to create interest at the two levels.
The rear elevation has a secondary entrance that features a more defined
and welcoming entrance and the existing staircase will be modified with
new metal railing to compliment the contemporary style.
SP/Lee stated that this project is categorically exempt from CEQA
because the project is an existing facility and therefore, no further
environmental review is required. Staff recommends that the City Council
approve the Tentative Map to subdivide air space for a 19 -unit Office
Condominium based on the Findings of the Development Code subject to
Conditions of Approval listed in the Resolution.
FEBRUARY 4, 2014 PAGE 6 CITY COUNCIL
MlHerrera opened the Public Hearing at 7:08 p.m.
There being no one present who wished to speak on this matter,
MlHerrera closed the Public Hearing at 7:09 p.m.
ClChang moved, C/Tanaka seconded, to Adopt Resolution No. 2014-05:
Approving Tentative Tract Map No 72351 (Planning Case No. PL2013-
282) to subdivide air space for a 19 -unit office condominium located at
660 N. Diamond Bar Boulevard, Diamond Bar, CA (Assessor's Parcel No.
8706-002-025). Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Tanaka, MlHerrera
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: Lyons, MPT/Tye
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTSICOUNCIL MEMBER COMMENTS:
C/Tanaka reported that last Wednesday he attended the State of the Chamber
luncheon for the San Gabriel Valley Regional Chamber of Commerce. President
Michael Gregoryk spoke about the Chamber's office move to Rowland Heights
and plans to increase membership. On Saturday, February 1, he attended the
Diamond Bar Chinese Association's Year of the Horse New Year's Celebration at
Diamond Bar High School and this afternoon he attended the ribbon -cutting
ceremony for Fortis Financial in the Corporate Center. He congratulated the
Diamond Bar High School Leo Club which was recognized by Lions Club
International for Club Excellence Award.
ClChang reminded everyone they could follow her on Facebook, Twitter and
Foursquare. A couple of Saturdays past she attended Congressman David
Royce's Paying for College event at the SCAQMD. Approximately 500 students
and parents and about 30 colleges were in attendance. The entire City Council
attended the Diamond Bar Chinese American Association Lunar New Year event
and ClChang congratulated President Jenny Zeng on an outstanding event. She
also attended the Fortis Financial ribbon -cutting this afternoon with the San
Gabriel Valley Chamber of Commerce.
C/Lyons said it was very nice to have all of her colleagues at the Diamond Bar
Chinese American New Year's celebration and felt the organization appreciated
the Council's presence as well. She appreciated the opportunity to attend the
rescheduled Council of Governments as Alternate with MlHerrera and found the
meeting to be very interesting and informative.
FEBRUARY 4, 2014 PAGE 7
CITY COUNCIL
She appreciates CMIDeStefano and PWD/Liu working with the School District
and the schools to mitigate the situation at Evergreen. She agrees that the
safety of the students is the primary concern and knows the parents are very
perplexed about why the current procedure is not working.
MPT/Tye wished °Gung Hay Fat Choy" to friends of the Chinese Community in
welcoming the Year of the Horse and "saehae bok mani badeuseyo" to friends in
the Korean Community as they too celebrate their new year.
He attended Assembly Curt Hagman's Small Business Forum held in Brea which
addressed issues important to businesses. Those present included insurance
brokers, restaurant owners, and a variety of business owners who spoke about
how difficult the State makes it to do business in the 55th Assembly District and
throughout the State.
As the City's representative and President of Contract Cities he attended the
Winter Forum to discuss the synergies that contract cities/independent cities
bring together and the difference they can make. The theme of the forum was
"Cities Working Together for Cities" and that this is what cities need to do to take
their issues to Sacramento.
MlHerrera stated that in addition to meetings and festivities she has attended
during the past couple of weeks, she thanked LA County Sheriff's Deputies for
their keen observation in detaining criminals. On January 25, Deputies Saucedo
and Thorn received a call about a disturbance at a local bank. When they
approached the individual's vehicle they observed drug paraphernalia, numerous
gift cards, credit cards, a computer. and a card reader. Diamond Bar residents
greatly appreciate the due diligence.
ADJOURNMENT: With no further business to conduct, MlHerrera adjourned
the Regular City Council Meeting at 7:16 p.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 12014.
CAROL HERRERA, MAYOR
Agenda # 6.3
Meeting Date: February 18, 2014
CITY COUNCIL AGENDA REPORT
��tzroiz�7��
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City M,4 n e
TITLE: Ratification of Check Register da ed January 29, 2014 through February
12, 2014 totaling $ 1,377,308.73
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 1,377,308.73 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated January 29, 2014 through
February 12, 2014 for $ 1,377,308.73 is being presented for ratification. All payments
have been made in compliance with the City's purchasing policies and procedures.
Payments have been reviewed and approved by the appropriate departmental staff and
the attached Affidavit affirms that the check register has been audited and deemed
accurate by the Finance Director.
PREPARED BY:
Luisa Allen
Accounting Technician
REVIEWED BY:
Finance Director
Attachments: Affidavit and Check Register — 01/29/14 through 02112114.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated January 29, 2014 through February 12, 2014 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Description
Amount
General Fund
$1,145,994.15
Prop A - Transit Fund
$5,551.20
Prop C - Transit Tax Fund
$12,952.15
Integrated Waste Mgt Fund
$10,756.27
AB2766 - Air Qlty Mgt Fund
$5,745.00
Com Dev Block Grant Fund
$46,294.20
COPS Fund (Public Safety)
$1,400.65
LLAD 38 Fund
$12,380.18
LLAD 39 Fund
$12,065.96
LLAD 41 Fund
$4,448.12
Capital Imp Projects Fund
$82,513.01
Equipment Replacement Fund
36,687.84
Computer Eq Rep] Fund
520.00
$1,377,308.73
Signed:
Dianna Honeywell
Finance Director
SUNGARD PENTAMATION INC PAGE NUMBER: 1
DATE: 02/13/2014 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:21:39, CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between '20140129 00:00:00.000' and '20140212 00:00:00.000'
ACCOUNTING PERIOD: 8/14
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
106674
01/30/14
ACCESSCO
ACCESS CONTROL SECURITY
0015333
10100
106675
01/30/14
ALBERTSO
AL13ERTSONS LLC
0015350
10100
106676
-01/30/14
ASCE
AMERICAN SOCIETY OF CIVI
0015510
10100
106677
01/30/14
ATTMOBIL
AT&T MOBILITY
0014030
10100
106678
01/30/14
BARTLEMI
MICHAEL BARTLE
0015333
10100
106679
01/30/14
BASHFORD
BASHFORD ENTERPRISES
1255215
10100
106679
01/30/14
BASHFORD
BASHFORD ENTERPRISES
125
TOTAL
CHECK
10100
106680
01/30/14
EVERGREE
ROBYN A BECKWITH
OOI5333
10100
106680
01/30/14
EVERGREE
ROBYN A BECKWITH
0015340
10100
106680
01/30/14
EVERGREE
ROBYN A BECKWITH
0015340
TOTAL
CHECK
10100
106681
01/30/14
BENESYST
BENESYST
001
10100
106682
01/30/14
BST730
BOY SCOUT TROOP 730
0015350
10100
106683
01/30/14
BST777
BOY SCOUT TROOP 777
0015350
10100
106683
01/30/14
BST777
BOY SCOUT TROOP 777
0015350
TOTAL
CHECK
10100
106684
01/30/14
CACOMMER
CALIFORNIA COMMERCIAL LI
0015333
10100
106684
01/30/14
CACOMMER
CALIFORNIA COMMERCIAL LZ
0015333
10100
106684
01/30/14
CACOMMER
CALIFORNIA COMMERCIAL LI
0015333
TOTAL
CHECK
10100
106685
10100
106685
TOTAL
CHECK
10100
106686
10100
106687
10100
106687
TOTAL
CHECK
10100 106688
10100
106689
10100
106690
10100
106691
10100
106692
01/30/14 CMSLC CHAPARRAL MIDDLE SCHOOL 0015350
01/30/14 CMSLC CHAPARRAL MIDDLE SCHOOL 0015350
01/30/14 CHEMSEAR CHEMSEARCH 0015333
01/30/14 CHRISTIN CHRISTIAN LIFE CENTER 0015350
01/30/14 CHRISTIN CHRISTIAN LIFE CENTER 0015350
01/30/14 CHRISTIN CHRISTIAN LIFE CENTER 0015350
01/30/14 REINBERG CNC PRINTWERKS 0014090
01/30/14 COOKDONA DONALD COOK - 001
01/30/14 COFLADPW COUNTY OF LOS ANGELES 0015510
01/30/14 CUBSCOUT CUB SCOUT PACK ##737 0015350
-----DESCRIPTION------ SALES TAX
SECURITY GUARD SVCS -DB 0.00
SUPPLIES-REC - 0.00
MEMBERSHIP DUES-MALPIC 0.00
CELL CHRGS-CMGR 0.00
PAINT EXTERIOR WALLS -D
HIP PROG-342 S ROCK RI
RETENTIONS PAYABLE
PLANT MAINT-DSC
PLANT MAINT-HERITAGE
PLANT MA1NT-HERITAGE
1/31/04-P/R DEDUCTIONS
PROCEEDS -WINTER S/FEST
PROCEEDS -WINTER S/FEST
PROCEEDS -WINTER S/FEST
SUPPLIES -DBC
SUPPLIES -DBC
SUPPLIES -DBC
PROCEEDS -WINTER S/FEST
PROCEEDS -WINTER S/FEST
SUPPLIES-T713C
PROCEEDS -WINTER S/FEST
PROCEEDS -WINTER S/FEST
PROCEEDS -WINTER S/FEST
PRINT SVCS -BUS CARDS
RECREATION REFUND
INDUSTRIAL WASTE-NOV
PROCEEDS -WINTER S/FEST
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.OQ
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
AMOUNT
413.40
148.33
250.00
37.96
15,300.00
14,706.00
-1,470.60
13,235.40
177.00
135.00
163.50
475.50
814.82
200.55
200.55
200.55
401.10
303.02
136.26
52.27
491.55
200.55
200.55
401.10
639.80
200.55
200.55
401.10
200.55
212.55
154.00
3,161.15
200.55
SUNGARD PENTAMATION
INC
PAGE NUMBER: 2
DATE:
02/13/2014
CITY OF
DIAMOND BAR
ACCTPA21
TIME:
15:21:39
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION CRITERIA:
transact.ck_date
between
'20140129 00:00:00.000'
and '20140212 00:00:00.000'
ACCOUNTING PERIOD:
8/14
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION-------
SALES TAX
AMOUNT
10100
106693
01/30/14
CU13S78B
CUB SCOUT PACK 4788
0015350
PROCEEDS-WINTER S/FEST
0.00
200.55
10100
106693
01/30/14
CUBS788
CUB SCOUT PACK 4788
0015350
PROCEEDS-WINTER S/FEST
0.00
200.55
TOTAL
CHECK
0.00
401.10
10100
106694
01/30/14
CUBSCOUT
CUB SCOUT PACK 737
0015350
PROCEEDS-WINTER S/FEST
0.00
200.55
10100
106695
01/30/14
DAFEERRO
DAPEER ROSENBLIT & LITVA
0014020
LEGAL SVCS-DEC 2013
0.00
2,692..47
10100
106695
01/30/14
DAPEERRO
DAPEER ROSENBLIT & LTTVA
0014020
LEGAL SVCS-DECORAH TRS
0.00
1,025.00
10100
106695
01/30/14
DAPEERRO
DAPEER ROSEN13LIT & LITVA.
0014020
LEGAL, SVCS-MCCABE
0.00
213.50
10100
106695
01/30/14
DAPFERRO
DAPEER ROSENELIT & LITVA
0014020
LEGAL SVCS-SHELL
0.00
2,138.50
TOTAL
CHECK
0.00
6,069.47
10100
106696
01/30/14
GRUNDYDA
DAVID J. GRUNDY
0015350
P & R COMM-JAN 2014
0.00
45.00
10100
106697
01/30/14
DAYNITEC
DAY & NITE COPY CENTER
0015350
SUPPLIES-WINTER S/FEST
0.00
103.65
10100
106698
01/30/14
DELTADFN
DELTA DENTAL
001
FEB 2014-DENTAL PREMIU
0.00
4,329.79
10100
106699
01/30/14
DENNISCA
CAROL A DENNIS
0015310
PROF.SVCS-P & R COMM
0.00
100.00
10100
106699
01/30/14
DENNISCA
CAROL A DENNIS
0014030
PROF_SVCS-CNCL MTG
0.00
200.00
TOTAL
CHECK
0.00
300.00
10100
106700
01/30/14
DBESC
DIAMOND BAR EVERGREEN SE
1255215
REIMS-LTABTLTTY INS
0.00
633.00
10100
106701
01/30/14
DBHIGHSC
DIAMOND BAR HIGH SCHOOL
0015350
PROCEEDS-WINTER S/FEST
0.00
200.55
10100
106702
01/30/14
DBHSLEOC
DIAMOND BAR HIGH SCHOOL
0015350
PROCEEDS-WINTER S/FEST
0.00
200.55
10100
106702
01/30/14
DBHSLEOC
DIAMOND BAR HIGH SCHOOL
0015350
PROCEEDS-WINTER S/FEST
0.00
200.55
TOTAL
CHECK
0.00
401.10
10100
106703
01/30/14
DBMOBIL
DIAMOND BAR MOBIL
0015554
VEH MAINT--COMM SVCS
0.00
53.40
10100
106703
01/30/14
DBMOBIL
DIAMOND BAR MOBIL
0014090
VEH MATNT-COMM SVCS
0.00
59.69
10100
106703
01/30/14
DBMOBIL
DIAMOND BAR MOBIL
0015554
VEH MAINT-COMM SVCS
0.00
1,429.32
TOTAL
CHECK
0.00
1,542.41
10100
106704
01/30/14
DRHS
DIAMOND RANCH HIGH SCH00
0015350
PROCEEDS-WINTER S/FEST
0.00
200.55
10100
106705
01/30/14
ESPIYVON
YVONNE ESPINOZA
001
FACILITY REFUND-DBC
0.00
500.00
10100
106706
01/30/14
EXPRESSM
EXPRESS MAIL CORPORATE A
001
EXPRESS MAIL--FPL 2013-
0.00
36.22
10100
106706
01/30/14
EXPRESSM
EXPRESS MAIL CORPORATE A
001
EXPRESS MAIL-FPL 2013-
0.00
36,22
10100
106706
01/30/14
EXPRFSSM
EXPRESS MAIL CORPORATE A
0014090
EXPRESS MAIL-GENERAL
0.00
36.22
TOTAL
CHECK
0.00
- 108.66
10100
106707
01/30/14
FEDEX
FEDEX
0014090
EXPRESS MATL-GENERAL
0.00
142.97
10100
106707
01/30/14
FEDEX
FEDEX
001
EXPRESS MAIL-FPL 2012-
0.00
32.22
10100
106707
01/30/14
FEDEX
FEDEX
0014090
EXPRESS MAIL-GENERAL
0.00
65.03
10100
106707
01/30/14
FEDEX
FEDEX
001
EXPRESS MAIL-FPL 2011-
0.00
32.22
TOTAL
CHECK
0.00
272.44
10100
106709
01/30/14
FRANCHIS
FRANCHISE TAX BOARD
001
WAGE GRNSHMNT-1/31/14
0.00
15B.76
SUNGARD PENTAMATION INC
DATE: 02/13/2014 CITY OF DIAMOND BAR
TIME: 15-21:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: tran$act.ck date between '20140129 00:00:00.000' and '20140212 00:00:00.000'
,ACCOUNTING PERIOD: 6/14
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
10100
106709
10100
106709
TOTAL
CHECK
10100
106710
10100
106710
10100
106710
TOTAL
CHECK
10100
106711
10100
106711
TOTAL
CHECK
10100
106712
10100
106713
10100
106713
TOTAL
CHECK
10100
106714
I0100
106715
10100
106715
10100
106715
10100
106715
TOTAL
CHECK
10100 106716
10100 106717
10100 106717
TOTAL CHECK
10100 106718
10100
106719
10100
106719
10100
106719
10100
106719
TOTAL
CHECK
10106
106720
10100
106720
10100
106720
10100
106720
TOTAL
CHECK
10100
106721
10100
106722
10100
106722
TOTAL
CHECK
01/30/14 GARDUNOJ JOCELYN CARDUNO
01/30/14 GARDUNOJ JOCELYN GARDUNO
01/30/14 HALLFORE HALL & FOREMAN, SNC
01/30/14 HALLFORE HALL & FOREMAN, INC
01/30/14 HALLFORE HALL & FOREMAN, INC
01/30/14 HARDYHAR HARDY & HARPER INC
01/30/14 HARDYHAR HARDY & HARPER INC
FUND/DIVISION -----DESCRIPTION------ SALES TAX
001 FACILITY REFUND-SYC CY 0.00
001 FACILITY REFUND-SYC CY 0.00
0.00
2505310 PROF -SVCS -PLAN CHECK 0.00
2505310 MEDIAN PROJ-D/B BLVD 0.00
2505510 MEDIAN PROJ-GRAND AVE 0.00
0.00
OD15554
250
01/30/14 HERNDONL LEW HERNDON 0015350
01/3D/14 IVHS HUMANE SOCIETY OF POMONA 0014431
01/30/14 IVHS HUMANE SOCIETY OF POMONA 0014431
01/30/14 HUSAINMO MOHAMMAD HUSAIN 001
01/30/14 IVDB INLAND VALLEY DAILY BULL 001
01/30/14 IVDB INLAND VALLEY DAILY BULL 0015210
01/30/14 IVDB INLAND VALLEY DAILY BULL 001
01/30/14 IVDB INLAND VALLEY DAILY BULL 001
01/30/14 ITALIANC ITALIAN CATHOLIC FEDERAT 0015350
01/30/14
JOEGONSA JOE A. GONSALVES
& SON I 0014030
01/30/14
JOEGONSA JOE A. GONSALVES
& SON 10014030
01/30/14
JOHNSONK KEITH JOHNSON
0015350
01/30/14
KENS14ARD KENS HARDWARE
0014093
01/30/14
KENS14ARD KENS HARDWARE
0015340
01/30/14
KENSHARD KENS HARDWARE
0015333
01/30/14
KENSHARD KENS HARDWARE
0015310
PAVEMENT REPAIR -JAN
0.00
RETENTIONS PAYABLE
0.00
0.00
P & R COMM --JAN 2014
0.00
ANIMAL CONTROL SVCS -JA
0.00
ANIMAL CONTROL SVCS -FE
0.00
0.00
RECREATION REFUND
0.00
LEGAL ADS -FPL 2013-282
0.00
LEGAL ADS -PL 2013-147
0.00
LEGAL ADS -FPL 2013-380
0.00
LEGAL ADS -FPL 2013-261
0.00
0.00
PROCEEDS -WINTER S/FEST
0.00
LEGISLATIVE SVCS -JAN
0.00
LEGISLATIVE SVCS -FEB
0.00
0.00
D.J. SVCS -VALENTINE DA
0.00
SUPPLIES-C/HALL
0.00
SUPPLIES -PARKS
0.00
SUPPLIES -PBC
0.00
SUPPLIES -COMM SVCS
0.00
0.00
01/30/14 KATZOKIT KOA CORPORATION 0015551 NTMP-CASTLE ROCK 0.00
01/30/14 KATZOKIT KOA CORPORATION 2505510 TRFFC MGMT SVCS -DB SIG 0.00
01/30/14 KATZOKIT KOA CORPORATION 1135553 TRFFC MGMT SVCS -DEC 13 0.00
01/30/14 KATZOKIT KOA CORPORATION 1135553 TFFC MGNT SVCS-DB/LEMO 0.00
0.00
01/30/14 KWOKDAIS DAISY KWOK 001 RECREATION REFUND 0.00
01/30/14 LEADTECH LEAD TECH ENVIRONMENTAL 1255215 HIP PROG-632 RITTER 0.00
01/30/14 LEADTECH LEAD TECH ENVIRONMENTAL 1255215 HIP PROO-1029 CAPEN 0.00
0.00
PAGE NUMBER: 3
ACCTPA21
AMOUNT
20.00
50.00
70.00
372.09
1,750.00
1,750.00
3,872.09
4,322.90
65,078.92
69,401.82
45.00
9,972.25
9,972.25
19,944.50
163.00
467.00
610.22
454.68
500.88
2,032.78
200.55
3,000.00
3,000.00
6,000.00
350.00
26.18
395.14
271.57
16.34
709.23
1,350.00
1,545.00
7,452.50
200.00
10,547.50
89.00
400.00
580.00
980.00
SUNGARD PENTAMATION INC PAGE NUMBER: 4
DATE: 02/13/2014 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:21:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between 120140129 00:00:00.000' and '20140212 00:00:00.000'
ACCOUNTING PERIOD: 8/14
FUND - 001 - GENERAL FUND
CASE ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION -----DESCRIPTION------ SALES TAX
AMOUNT
10100
106723
01/30/14
LIANGBEN
BE= LIANG
0015350
P &, R COMM -JAN 2014
0.00
45.00
10100
106724
01/30/14
LACPUBWK
LOS ANGELES COUNTY PUBLI
0015340
SUMP PUMP MAINT-DEC 13
0.00
384.37
10100
106725
01/30/14
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
CONTRACT SVCS-NOV 13
0.00
416,858.59
10100
106725
01/30/14
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
STAR DEPUTY-JUL-DEC 13
0.00
50,889.42
10100
106725
01/30/14
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
CALVARY CHAPEL-NOV 13
0.00
7,646.89
10100
106725
01/30/14
LASHERIF
LOS ANGELES COUNTY SHERI
0014411
ST SWEEPER SVCS-NOV 13
0.00
497.46
10100
106725
01/30/14
LASHERIF
LOS ANGELES COUNTY SHERI
1125553
TRANSIT SALES-NOV 13
0.00
177.34
TOTAL
CHECK
0.00
476,069.70
10100
106726
01/30/14
LATIMES
LOS ANGELES TIMES
0014090
PUBLICATIONS -RENEWAL
0.00
520.00
101.00
106727
01/30/14
LOWFS
LOWE'S BUSINESS ACCOUNT
001.4093
SUPPLIES -CITY HALL
0.00
480.04
10100
106728
01/30/14
MANAGFD14
MANAGED HEALTH NETWORK
001
FEB 14 -EAP PREMIUMS
0.00
154.44
10100
106729
01/30/14
MCECORPO
MCE CORPORATION
0015554
ROAD MAINT SVCS -DEC 13
0.00
264.76
10100
106729
01/30/14
MCECORPO
MCE CORPORATION
0015554
RIGHT OF WAY MAINT-DEC
0.00
1,782,10
1.0100
106729
01/30/14
MCECORPO
MCE CORPORATION
0015554
STORM DRAIN MAINT-DEC
0.00
602.56
10100
106729
01/30/14
MCECORPO
MCE CORPORATION
0015558
VEGETATION CONTROL -DEC
0.00
10,002.42
TOTAL
CHECK
0.00
12,651.84
10100
106730
01/30/14
MERCURYD
MERCURY DISPOSAL SYSTEMS
1155515
RECYCLING FEES
0.00
956.23
10100
106730
01/30/14
MERCURYD
MERCURY DISPOSAL SYSTEMS
1155515
RECYCLING FEES
0.00
574.39
TOTAL
CHECK
0.00
1,530.62
10100
106731
01/30/14
MIRANDIL
MYLADEEN MIRANDILLA
001
FACILITY REFUND-PANTER
0.00
190.00
10100
106732
01/30/14
MCC
MUNICIPAL CODE CORPORATI
0014030
ANNL CODE -INTERNET
0.00
650.00
10100
106732
01/30/14
MCC
MUNICIPAL CODE CORPORATI
0014030
PUBLICATIONS-C!/CLERK
0.00
5,037.82
TOTAL
CHECK
0.00
5,687.82
10100
106733
01/30/14
NLC
NATIONAL LEAGUE OF CITIE
0014090
MEMBERSHIP DUES --FY 14/
0.00
4,467.00
10100
106,734
01/30/14
NGUYENAL
ALLISON NGUYEN
001
FACILITY REFUND --DBC
0.00
100.00
10100
106734
01/30/14
NGUYENAL
ALLISON NGUYEN
001
FACILITY REFUND -DBC
0.00
500.00
TOTAL
CHECK
0.00
600.00
101.00
106735
01/30/14
OLYMPIC
OLYMPIC STAFFING SERVICE
0015210
TEMP SVCS -COM DEV 1/2
0.00
456.78
10100
106736
01/30/14
ONWARDEN
ONWARD ENGINEERING
2505510
ROAD MAINT-AREA 1B
0.00
225.00
10100
106736
01/30/14
ONWARDEN
ONWARD ENGINEERING
2505510
ROAD MAINT-AREA 13
0.00
135.00
10100
106736
01/30/14
ONWARDEN
ONWARD ENGINEERING
2505510
ROAD MAINT-AREA 1B
0.00
540.00
10100
106736
01/30/14
ONWARDEN
ONWARD ENGINEERING
2505510
ROAD MAINT-AREA 2
0.00
7,781.90
10100
106736
01/30/14
ONWARDEN
ONWARD ENGINEERING
2505510
ROAD MAINT-ZONE 1
0.00
3,335.1.0
TOTAL
CHECK
0.00
12,017.00
10100
106737
01/30/14
PAGUIOJO
JOSLYN PAGUIO
001
FACILITY REFUND-HERITA
0.00
200.00
10100
106738
01/30/14
PERSRETI
PERS RETIREMENT
001
SURVIVOR BENEFIT
0.00
B.00
SUNGARD PENTAMATION INC PAGE NUMBER: 5
DATE: 02/13/2014 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:21:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between '20140129 00:00:00.000' and '20140212 00:00:00.000' _
ACCOUNTING PERIOD: 8/14
FUND
- 001 -
GENERAL FUND
SCPMAHR
SCPMA HR
CASH ACCT
CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
10100
106738
01/30/14
PERSRETI
PERS RETIREMENT
001
10100
106738
01/30/14
PERSRETI
PERS RETIREMENT
001
TOTAL CHECK
10100
106753
01/30/14
REPUBLIC
10100
106739
01/30/14
PERSRETI
PERS RETIREMENT FUND
001
10100
106739
01/30/34
PERSRETI
PERS RETIREMENT FUND
001
10100
106739
01/30/14
PERSRETI
PERS RETIREMENT FUND
001
TOTAL CHECK
10100
106754
01/30/14
10100
106740
01/30/14
PRIORITY
PRIORITY MAILING SYSTEMS
0014090
10100
106741
01/30/14
QUADCOUN
QUAD COUNTY PAINTING INC
0015340
10100
106742
01/30/14
RKACONSU
RKA CONSULTING GROUP
0015220
10100
106743
01/30/14
ROBERTOD
DAVID A ROBERTO
0015350
10100
106744
01/30/14
ROSSCREA
ROSS CREATIONS
007.5350
10100
106745
01/30/14
ROTHYARA
YARA ROTH
001
10100
106746
01/30/14
SCSIGNS
S C SIGNS & SUPPLIES LLC
1264411
10100
106747
01/30/14
SGVCMA
SAN GABRIEL VALLEY CITY
0014030
10100
106748
01/30/14
SANTOSSA
SALVADOR SANTOS
001
10100
106749
01/30/14
SASAKTTR
SASAKI TRANSPORTATION SV
001
10100
106749
01/30/14
SASAKITR
SASAKI TRANSPORTATION SV
001
10100
106749
01/30/14
SASAKITR
SASAKI TRANSPORTATION SV
001
TOTAL CHECK
10100
106750
01/30/14
SCPMAHR
SCPMA HR
0014060
10100
106751
01/30/14
SESAC
SESAC
0015350
10100
106752
01/30/14
SHIAOWIN
WINNIE SHIAO
001
10100
106753
01/30/14
REPUBLIC
SIEMENS
0015554
10100
106753
01/30/14
REPUBLIC
STEMENS
0015554
10100
106753
01/30/14
REPUBLIC
SIEMENS
0015554
10100
106753
01/30/14
REPUBLIC
SIEMENS
0015554
TOTAL CHECK
10100
106754
01/30/14
SILVERAD
SILVERADO STAGES INC
1125350
10100
106755
01/30/14
SCE
SOUTHERN CALIFORNIA EDIS
1385538
10100
106755
01/30/14
SCE
SOUTHERN CALIFORNIA EDIS
0015510
10100
106755
01/30/14
SCE
SOUTHERN CALIFORNIA EDIS
0015510
TOTAL CHECK
10100
106756
01/30/14
STIDENISK
ST DENTS KNIGHTS OF COTU
0015350
-------DESCRIPTION SALES TAX
RETIRE CONTRIB-EE 0.00
RETIRE CONTRIB-(PEPRA) 0.00
RETIRE CONTRIB-(PEPRA)
SURVIVOR BENEFIT
RETIRE CONTRIB-EE
SUPPLIES -POSTAGE METER
PAINTING -HERITAGE PK
BLDG & SFTY SVCS -DEC 1
P & R COMM -SAN 2014
SOUND SYS -CITY B/PARTY
FACILITY REFUND-REAGAN
SUPPLIES-NGHBRHD WATCH
MTG-DESTEFANO/LIU
FACILITY REFUND -DBC
PROF.SVCS-FPL 2013-261
ADMIN FEES -FPL 2013-26
ADMIN FEES -FPL 2013-26
MEMBERSHIP DUES-H/R
LICENSES -CONCERT IN PA
FACILITY REFUND -DBC
TRAFFIC SIGNAL MAINT-N
TRAFFIC SIGNAL MAINT-O
TRAFFIC SIGNAL MAINT-D
TRAFFIC SIGNAL MAINT--O
SHUTTLE SVCS -WINTER S/
ELECT SVCS -DIST 38
ELECT SVCS-TRFFC CONTR
ELECT SVCS-TRFFC CDNTR
PROCEEDS -WINTER S/FEST
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
AMOUNT
156.66
93.26
257.92
270.44
47.43
13,227.51
13,545.38
255.79
450.00
73,888.06
45.00
400.00
50.00
1,400.65
60.00
100.00
0.00 1,425.00
0.00 256.50
0.00 -256.50
0.00 1,425.00
0.00 50.00
0.00 467.67
0.00 100.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,102.00
10,153.21
4,102.00
5,839.12
24,196.33
1,437.92
28.58
348.11
168.34
545.03
200.55
SUNGARD PENTAMATION INC
DATE: 02/13/2014 CITY OF DIAMOND BAR
TIME: 15:21:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20140129 00:00:00.000' and '20140212 00:00:00.000'
ACCOUNTING PERIOD: 8/14
FUND -- 001 -
GENERAL FUND
AMOUNT
PROCEEDS -WINTER S/FEST
CASH ACCT CHECK NO
ISSUE DT VENDOR
NAME
FUND/DIVISION
10100
106756
01/30/14 STDENISK
ST DENIS KNIGHTS OF COLU
0015350
10100
106756
01/30/14 STDENISK
ST DENIS KNIGHTS OF COLU
0015350
TOTAL
CHECK
642.80
LEGAL ADS -FPL 2013-282
0.00
10100
106757
01/30/14 MARQUEZS
STELLA MARQUEZ
0015210
10100
106758
01/30/14 SGVT
THE SAN GABRIEL VALLEY N
001
10100
106758
01/30/14 SGVT
THE SAN GABRIEL VALLEY N
0015210
10100
106758
01/30/14 SGVT
THE SAN GA13RTEL VALLEY N
001
10100
106758
01/30/14 SGVT
THE SAN GABRIEL VALLEY N
001
TOTAL
CHECK
17,924.40
1/31/14 --LOAN DEDUCTION
0.00
10100
106759
01/30/14 THOMSONW
THOMSON WEST
0014030
10100
106760
01/30/14 ADELPHIA
TIME WARNER CABLE
0014010
10100
106761
01/30/14 TOGETHER
TOGETHER WE RISE
0015350
10100
106762
01/30/14 CRIBBINS
TOMMYE A CRIBBINS
0014090
10100
106763
01/30/14 TORIOCHO
CHONA TOR10
001
10100
106764
01/30/14 TRENCHPL
TRENCH PLATE RENTAL CO
0015554
10100
106765
01/30/14 USBANK
US BANK
0014050
10100
106766
01/30/14 VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
10100
106766
01/30/14 VANTAGEP
VANTAGEPOINT TRNSFR AGNT
001
TOTAL
CHECK
0.00
158.01
MEMO CREDIT -COMM SVCS
10100
106767
01/30/14 VSP
VISION SERVICE PLAN
001
10100
106767
01/30/14 VSP
VISION SERVICE PLAN
001
TOTAL
CHECK
10100
106768
01/30/14 AAUWDIAM
WALNU/DIAMOND EAR AAUW
0015350
10100
106769
01/30/14 WVR
WALNUT VALLEY ROTARY
0015350
10100
106769
01/30/14 WVR
WALNUT VALLEY ROTARY
0015350
10100
106769
01/30/14 WVR
WALNUT VALLEY ROTARY
0015350
TOTAL
CHECK
10100
106770
01/30/14 WVR
WALNUT VALLEY ROTARY
0015350
10100
106771
01/30/14 WVWATER
WALNUT VALLEY WATER DIST
0014440
10100
106771
01/30/14 WVWATER
WALNUT VALLEY WATER DIST
0014440
TOTAL
CHECK
10100
106772
01/30/14 WAXIESAN
WAXIE SANITARY SUPPLY
0015340
10100
106772
01/30/14 WAXIESAN
WAXIE SANITARY SUPPLY
0015333
10100
106772
01/30/14 WAXIESAN
WAXIE SANITARY SUPPLY
0015340
10100
106772
01/30/14 WAXIESAN
WAXTE SANITARY SUPPLY
0015333
TOTAL
CHECK
PAGE NUMBER: 6
ACCTPA21
-----DESCRIPTION------
SALES TAX
AMOUNT
PROCEEDS -WINTER S/FEST
0.00
200.55
PROCEEDS -WINTER S/FEST
0.00
200.55
0.00
601.65
RETMB-FILING FEES
0.00
75.00
LEGAL ADS --FPL 2013-380
0.00
422.00
LEGAL ADS -HOTEL OVERLA
0.00
642.80
LEGAL ADS -FPL 2013-282
0.00
441.32
LEGAL RDS -FPL 2013-261
0.00
455.12
0.00
1,961.24
LEGISLATIVE PAMPHLETS
0.00
2,805.70
MODEM SVCS -COUNCIL
0.00
4.95
PROCEEDS -WINTER S/FEST
0.00
200.55
REIMB-MTG SUPPLIES
0.00
55.74
RECREATION REFUND
0.00
89.00
EQ RENTAL-DBB/STEEP CY
0.00
225.00
CITY CREDIT CARD -SAN 2
0.00
17,924.40
1/31/14 --LOAN DEDUCTION
0.00
2,256.68
1/31/14-P/R DEDUCTIONS
0.00
5,665.76
0.00
7,922.44
FEB 14 -VISION PREMIUM
0.00
1,573.52
JAN 14 -VISION PREMIUM
0.00
1,531.80
0.00
3,105.32
PROCEEDS -WINTER S/FEST
0.00
200.55
PROCEEDS -WINTER S/FEST
0.00
200.55
PROCEEDS --WINTER S/FEST
0.00
200.55
PROCEEDS -WINTER S/FEST
0.00
200.55
0.00
601.65
PROCEEDS -WINTER S/FEST
0.00
200.55
ANNL RENT -ELECT POWER
0.00
150.00
ANNL RENT-EASTGATE
0.00
250.00
0.00
400.00
SUPPLIES -COMM SVCS
0.00
119.78
SUPPLIES -DBC
0.00
158.01
MEMO CREDIT -COMM SVCS
0.00
-136.33
SUPPLIES -DBC
0.00
686.80
0.00
828.26
SUNGARD PENTAMATION INC PAGE NUMBER: 7
DATE: 02/13/2014 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:23.:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact_ck_date between '20140129 04:00:00.000' anal '20140212 00:00:00.000'
ACCOUNTING PERIOD: B/14
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION -----DESCRIPTION------ SALES TAX
AMOUNT
10100
106773
01/30/14
WELLDYNE WELLDYNERX
1155515
SHARP SVCS-NOV 13
0.00
48.48
10100
106773
01/30/14
WELLDYNE WELLDYNERX
1155515
SHARP SVCS -DEC 13
0.00
16.16
10100
106773
01/30/14
WELLDYNE WELLDYNERX
1155515
SHARP SVCS -JAN 14
0.00
16.16
TOTAL
CHECK
0.00
80.80
10100
106774
01/30/14
WOODRUFF WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS -COUNCIL
0.00
2,125.50
10100
106774
01/30/14
WOODRUFF WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS-CMGR
0.00
1,657.50
10100
106774
01/30/14
WOODRUFF WOODRUFF SPRADLING &
SMA 001.4020
LEGAL SVCS -COMM DEV
0.00
2,515.50
10100
106774
01/30/14
WOODRUFF WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS -COMM SVCS
0.00
58.50
10100
106774
01/30/14
WOODRUFF WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS -14/R
0.00
19.50
10100
106774
01/30/14
WOODRUFF WOODRUFF SPRADLING &
SMA 0014020
LEGAL SVCS-P/WORKS
0.00
234.00
TOTAL
CHECK
0.00
6,610.50
10100
106775
01/30/14
YMCAAG YMCA ADVENTURE GUIDES 0015350
PROCEEDS -WINTER S/FEST
0.00
200.55
10100
106776
01/30/14
YONEZAWA GAYLE YONEZAWA
001
RECREATION REFUND
0.00
22.00
10100
106777
01/30/14
ZHUMINGT TONG ZHUMING
001
FACILITY REFUND-SYC CY
0.00
50.00
10100
106778
02/06/14
AECOM AECOM
0014096
MRKTNG ANALYSIS -HONDA
0.00
17,600.00
10100
106779
02/06/14
ALEXANDE ALEXANDER & LYNN INC
0015350
CONTRACT CLASS -WINTER
0.00
675.00
10100
106780
02/06/14
AMERICOM AMERICOMP GROUP
0014070
TONERS -PRINTER
0.00
1,559.59
10100
106781
02/06/14
PATTONCA AND 1 OFFICIALS
0015350
OFFICIATED GAMES -CAN
0.00
546.00
10100
106781
02/06/14
PATTONCA AND 1 OFFICIALS
0015350
OFFICIATED GAMES -FEB
0.00
546.00
10100
106781
02/06/14
PATTONCA AND 1 OFFICIALS
0015350
OFFICIATED GAMES -JAN
0.00
1,116.00
TOTAL
CHECK
0.00
2,208.00
10100
106782
02/06/14
FLORESAR ARNEL FLORES
001
FACILITY REFUND -DBC
0.00
400.00
10100
106783
02/06/14
BISHOPJO JOHN E BISHOP
0015350
CONTRACT CLASS -WINTER
0.00
206.40
10100
106784
02/06/14
BMCSOFTW BMC SOFTWARE INC
0014070
COMP MAINT-I.T_ SPPRT
0.00
2,263.00
10100
106785
02/06/14
BONTERRA BONTERRA CONSULTING
INC. 001
ADMIN FEES -FPL 02-65
0.00
490.50
10100
106785
02/06/14
BONTERRA BONTERRA CONSULTING
INC_ 001
ADMIN FEES -FPL 02-09
0.00
346.69
10100
106785
02/06/14
BONTERRA BONTERRA CONSULTING
INC. 001
PROF.SVCS-FPL 2002-09
0.00
1,926.05
10100
106785
02/06/14
BONTERRA BONTERRA CONSULTING
INC. 001
PROF.SVCS-FPL 02-65
0.00
2,725.00
10100
106785
02/06/14
BONTERRA BONTERRA CONSULTING
INC. 001
ADMIN FEES -FPL 02-65
0.00
-490.50
10100
106785
02/06/14
BONTERRA 13ONTERRA CONSULTING
INC. 001
ADMIN FEES -FPL 02-09
0.00
-346.69
TOTAL
CHECK
0.00
4,651.05
10100
106786
02/06/14
BRFAUXKA KATHY BREAUX
0015350
CONTRACT CLASS -WINTER
0.00
96.00
10100
106787
02/06/14
CALPERS CA PUBLIC EMPL RFTIREMEN
001
SURVIVOR 13ENE-13/14
0.00
2,815.20
10100
106787
02/06/14
CALPERS CA PUBLIC EMPL RETIREMEN
001
SURVIVOR BENE-PEPRA
0.00
55.20
TOTAL
CHECK
0.00
2,870.40
10100
106788
02/06/14
CA7PIA CALIFORNIA JPIA
0015350
MTG-P & R STAFF
0.00
375.60
SUNGARD PENTAMATION INC PAGE NUMBER: 8
DATE: 02/13/2014 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:21:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20140129 00:00:00.000' and '20140212 00:00:00.000'
ACCOUNTING PERIOD: B/14
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION ------DESCRIPTION------ SALES TAX
AMOUNT
10100
1067B9
02/06/14 CASURFAC CALIFORNIA SURFACING
0015340
RESURFACING-13SKTBLL
0.00
14,250.00
10100
IC6769
02/06/14
CASURFAC
CALIFORNIA SURFACING
0015340
RESURFACING -TENNIS CT
0.00
24,900.00
TOTAL
CHECK
0.00
39,050.00
10100
106790
02/06/14
HERRERAC
CAROL HERRERA
0014030
REIMB-COCA MTG
0.00
384.87
10100
106791
02/06/14
GOVPARTN
CARTEGRAPH SYSTEMS, INC
0014070
REQUEST PARTNER -SAN
0.00
850.00
10100
106792
02/06/14
CARTSHAR
SHARON CARTER
001
RECREATION REFUND
0.00
47.00
10100
106793
02/06/14
CDW-G
CDW GOVERNMENT
0014070
SUPPLIES-I.T.
0.00
196.20
10100
106794
02/06/14
COFLADPW
COUNTY OF LOS ANGELES
0015510
INDUSTRIAL WASTE -DEC
0.00
2,928,32
10100
106795
02/06/14
CWFINC
CWF INC
0015350
EQ RENTAL-W/SNOW FEST
0.00
3,172.44
10100
106795
02/06/14
CWFINC
CWF INC
0015350
EQ RENTAL-W/SNOW FEST
0.00
37.06
TOTAL
CHECK
0.00
3,209.50
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-FPL 06-197
0.00
205.00
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -FPL 02-09
0.00
104.40
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-FPL 10-414
0.00
137.94
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-FPL 10--415
0.00
82.44
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -FPL 02-09
0.00
-104.40
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -FPL 06-197
0.00
-36.90
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -FPL 10-414
0.00
-24.83
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -FPL 10-415
0.00
-14.84
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -FPL 10-415
0.00
14.84
1.0100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -FPL 10-414
0.00
24.83
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
ADMIN FEES -FPL 06-197
0.00
36.90
10100
106796
02/06/14
DAVIDEVA
DAVID EVANS AND ASSOCIAT
001
PROF.SVCS-FPL 02-09
0.00
580.00
TOTAL
CHECK
0.00
1,005.38
10100
106797
02/06/14
DHMAINTE
DH MAINTENANCE
0015340
MAINT SVCS -PARKS
0.00
735.17
10100
106797
02/06/14
DHMAINTE
DH MAINTENANCE
0014093
MAINT SVCS-C/HALL
0.00
6,500.00
10100
106797
02/06/14
DHMAINTE
DH MAINTENANCE
0015333
MAINT SVCS -DBC
0.00
12,250.83
10100
106797
02/06/14
DHMAINTE
DH MAINTENANCE
0014093
ADDL MAINT-C/HALT,
0.00
500.00
TOTAL
CHECK
0.00
19,986.00
10100
106798
02/06/14
DRHS14OPE
DIAMOND BAR HIGH SCHOOL
0015350
PROCEEDS-W/SNOW FEST
0.00
200.55
10100
106799
02/06/14
DBMOBIL
DIAMOND BAR MOBIL
0015310
FUEL -COMM SVCS
0.00
140.87
10100.
106800
02/06/14
YMCA
DIAMOND BAR/WALNUT YMCA
1255215
CDBG SVCS -CHILD CARE
0.00
985.50
10100
106802
02/06/14
DIAZMONI
MONICA DIAZ
001
RECREATION REFUND
0.00
22.00
10100
106802
02/06/14
DOGGIEWA
DOGGIE WALK BAGS INC
0015340
SUPPLIES -PARKS
0.00
1,635.00
10100
106603
02/06/14
EDUCATIO
EDUCATION TO GO
0015.350
CONTRACT CLASS -WINTER
0.00
65.00
10100
106804
02/06/14
EMERALD
EMERALD LANDSCAPE SERVIC
0014093
LANDSCAPE MAINT-FEB
0.00
888.00
SUNGARD PENTAMATION INC PAGE NUMBER: 9
DATE: 02/13/2014 CITY OF DIAMOND BAR ACCTPA21
TIME: 15:21:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck date between 120140129 00:00:00.000' and '20140212 00:00:00.000'
ACCOUNTING PERIOD: B/14
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION -----DESCRIPTION------ SALES TAX
AMOUNT
10100
106805
02/06/14
EXCELLAN EXCEL LANDSCAPE
0015340
LNDSCP MAINT-PARK
0.00
325.00
10100
106605
02/06/14
EXCELLAN EXCEL LANDSCAPE
1415541
LNDSCP MAINT--DIST 41
0.00
4,143.87
10100
106805
02/06/14
EXCELLAN EXCEL LANDSCAPE
1395539
LNDSCP MAINT-DIST 39
0.00
11,610.95
10100
106805
02/06/14
EXCELLAN EXCEL LANDSCAPE
1385538
LNDSCP MAINT-DIST 38
0.00
11,718.00
TOTAL
CHECK
0.00
27,797.82
10100
106806
02/06/14
FIDUCIAR FIDUCIARY EXPERTS LLC
0014050
CONSULTANT SVCS -457
0.00
1,250.00
10100
106807
02/06/14
GATEWAYC GATEWAY CORPORATE CENTER
0014093
CAPITAL CONTRIDUTION
0.00
184.00
10100
106807
02/06/14
GATEWAYC GATEWAY CORPORATE CENTER
0014093
ASSOCIATION DUES -FEB
0.00
1,601.00
TOTAL
CHECK
0.00
1,785.00
10100
106808
02/06/14
GOLIVETE GO LIVE TECHNOLOGY INC
0014070
PROF.SVCS-CITY VIEW
0.00
8,625.00
10100
106809
02/06/14
GOSSANNE ANNETTE GOBS
001
RECREATION REFUND
0.00
80.00
10100
106810
02/06/14
GUOYUANX YUANXIU GUO
001
RECREATION REFUND
0.00
104.00
10100
106811
02/06/14
HARDYHAR HARDY & HARPER INC
0015554
ROAD MAINT-OCT 13
0.00
2,130.38
10100
106812
02/06/14
HARRISCO HARRIS COMPUTER SYSTEMS
11BS098
LICENSE FEE -OUTLOOK
0.00
1,995.00
10100
106812
,02/06/14
HARRISCO HARRIS COMPUTER SYSTEMS
1185098
COMP SOFTWARE-I.T.
0.00
3,75D.00
TOTAL
CHECK
0.00
5,745.00
10100
106813
02/06/14
HEILMANJ JAMES E 14EILMAN
125
RETENTIONS PAYABLE
0.00
-1,611.00
10100
106813
02/D6/14
HEILMANJ JAMES E HEILMAN
125
RETENTIONS PAYABLE
0.00
-1,171.50
10100
106B13
02/06/14
HEILMANJ JAMES E HEILMAN
1255215
CDBG FROG -S32 RITTER
0.00
16,110.00
10100
106613
02/06/14
HEILMANJ JAMES E HEILMAN
1255215
CDDG-23652 MEANDERING
4.00
11,715.00
TOTAL
CHECK
0.00
25,042.50
10100
106814
D2/06/14
HERNEDGA EDGAR HERNANDEZ
001
FACILITY REFUND-SYC
0.00
50.00
103-00
106815
02/06/14
HIROSEJE JEFFREY HIP -08E
0015350
CONTRACT CLASS -WINTER
0.00
4B0.00
10100
106816
02/06/14
HOLDENLA LARRY HOLDEN
001
DEP REFUND -FPL 12-478
0.00
875.02
10100
106817
02/06/14
HUGHESDA DAVID HUGHES
001
FACILITY RENTAL -DHC
0.00
350.00
10100
106818
02/06/14
IGACAROL CAROLYN IGA
001
REFUND -FPL 13-308
0.00
1,703.82
10100
106819
02/06/14
JJKELLER J J KELLER AND ASSOCIATE
0014060
PUBLICATIONS-H/R
0.00
144.21
10100
106819
02/06/14
JJKELLER J J KELLER AND ASSOCIATE
0014060
PUBLICATIONS-H/R
0.00
32.39
TOTAL
CHECK
0.00
176.60
10100
106820
02/06/14
JUSTTIRF JUST TIRES
0014090
VEH MAINT-COMM SVCS
0.00
22.40
10100
106820
02/06/14
JUSTTIRE JUST TIRES
0015310
VEH MAINT-COMM SVCS
0.00
1,074.70
TOTAL
CHECK
0.00
1,097.10
10100
106821
02/06/14
KLEINGAB GABRIELLA KLEIN
0015350
CONTRACT CLASS -WINTER
0.00
240.00
10100
106822
02/06/14
LERSHIHW SHIH WEI LEE
001
RECREATION REFUND
0.00
89.00
SUNGARD PENTAMATION INC
DATE: 02/13/2014 CITY OF DIAMOND BAR
TIME: 15:21:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20140129 00:00:00.000' and '20140212 00:00:00.000'
ACCOUNTING PERIOD: 8/14
FUND - 001 - GENERAL FUND
CASH ACCT CHECK NO ISSUE DT VENDOR NAME
FUND/DIVISION -----DESCRIPTION------ SALES TAX
PAGE NUMBER: 10
ACCTPA21
AMOUNT
10100
106823
02/06/14
LEXISLAW LEXISNEXIS MATTHEW BENDE
0014411
SUPPLIES -SHERIFF DEPT
0.00
52.80
10100
106824
02/06/14
LILLTFCO CONSTANCE 3 LILLIF
0015350
CONTRACT CLASS --WINTER
0.00
443.40
10100
106825
02/06/14
LACDPH LOS ANGELES COUNTY DEPT
0015340
BACKFLOW -PARKS
0.00
40.00
10100
106826
02/06/14
LOUIEKEI KEITH LOUIE
001
FACILITY REFUND -DBC
0.00
500.00
10100
106827
02/06/14
LPAINC LPA INC
0015333
ARCHITEC SVCS -ABC
0.00
495.00
10100
106828
02/06/14
MARTECHA CAROL MARTE
001
FACILITY REFUND-HERIT
0.00
200.00
10100
106829
02/06/14
MCLAREBE REBECCA MCLAUGHLIN
001
FACILITY REFUND -DBC
0.00
350.00
10100
106830
02/06/14
MITYLITE MITY LITE INC
0014093
MTG TABLES -CITY HALL
0.00
1,162.48
7.0100
106830
02/06/14
MITYLITE MITY LITE INC
0014093
MTG TABLES -DBC
0.00
471.62
TOTAL
CHECK
0.00
1,634.10
10100
106831
02/06/14
MOBILERE MOBILE RELAY ASSOCIATES
0014440
REPEATER SVCS -FEB
0.00
78.75
10100
106832
02/06/14
MOONEYMA MARLENE RAMIREZ MOONEY
0015350
CONTRACT CLASS -WINTER
0.00
495.00
10100
106833
02/06/14
MOONLIGH MOONLIGHT PRESS
0015210
PRINT SVCS -P/N ENVLPS
0.00
495.95
10100
106834
02/06/14
NETWORKP NETWORK PARTNERS INC
0014070
COMP MAINT-I.T.
0.00
971.50
10100
106835
02/06/14
OFFICEMA OFFICEMAX INC
0015210
SUPPLIES-PLNG
0.00
87.05
10100
106835
02/06/14
OFFICEMA OFFICEMAX INC
0015210
SUPPLIES-PLNG
0.00
157.90
10100
106835
02/06/14
OFFICEMA OFFICEMAX INC
0015333
SUPPLIES -DBC
0.00
177.20
10100
106835
02/06/14
OFFICEMA OFFICEMAX INC
0014060
SUPPLIES-H/R
0.00
22.30
107.00
106835
02/06/14
OFFICEMA OFFICEMAX INC
0015310
SUPPLTES-COMM SVCS
0.00
39.85
10100
106835
02/06/14
OFFICEMA OFFICEMAX INC
0015350
SUPPLIES -COMM SVCS
0.00
16.94
10100
106635
02/06/14
OFFICEMA OFFICEMAX INC
0015510
SUPPLIES-P/WORKS
0.00
76.37
TOTAL
CHECK
0.00
577.61
10100
106836
02/06/14
PAETECCO PAETEC COMMUNICATIONS IN
0014090
LONG DIST PH SVCS
0.00
616.66
10100
106837
02/06/14
PERSHEAL PERS HEALTH
0014090
FEB 14 -RETIREE HEALTH
0.00
714.00
10100
106837
02/06/14
PERSHEAL PERS HEALTH
0014060
FEB 14 -HEALTH ADMIN
0.00
142.62
10100
106837
02/06/14
PERSHEAL PERS HEALTH
001
FEB 14 -HEALTH INS PRE
0.00
39,109.46
TOTAL
CHECK
0.00
39,966.08
10100
106838
02/06/14
QUADCOUN QUAD COUNTY PAINTING INC
0015340
MATNT-HERITAGE
0.00
1,600.00
10100
106639
02/06/14
SCHUBELS SARITA SCHUBEL
0015350
CONTRACT CLASS -WINTER
0.00
843.60
10100
106840
02/06/14
SHAHPRAS PRASHANT SHAH
001
FACILITY REFUND -DBC
0.00
566.20
10100
106841
02/06/14
SHENMING MING SHEN
001
FACILITY REFUND-SYC
0.00
50.00
10100
106642
02/06/14
SHINDEBH BHARTI SHINDE
001
RECREATION REFUND
0.00
47.00
SUNGARD PENTAMATION INC
DATE: 02/13/2014 CITY OF DIAMOND BAR
TIME: 15:21:39 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date between '20140129 00:00:00.000' and '20140212 00:00:00.000'
ACCOUNTING PERIOD: 8/14
PAGE NUMBER: 11
ACCTPA21
FUND - 001 --
GENERAL FUND
CASH ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100
106843
02/06/14-9SC3CONS
SSC 3 CONSULTING INC
1255215
CONSULTANT SVCS -HIP
0.00
2,475.00
10100
106843
02/06/14
SJC3CONS
SJC 3 CONSULTING INC
1255215
CONSULTANT SVCS -HIP
0.00
2,550.00
TOTAL
CHECK
0.00
5,025.00
10100
106844
02/06/14
SOCALSAN
SO CAL SANITATION
0015350
EQ RENTAL-W/SNOW FEST
0.00
1,009.22
10100
106845
02/06/14
SCAQMD
SO COAST AIR QUALITY MGT
0014090
FACILITY RENTAL -FEB
0.00
2,101.25
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
2,800.57
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA EDIS
0015340
ELECT SVCS -PARKS
0.00
4,036.08
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA EDIS
0015333
ELECT SVCS --DBC
0.00
5,001.15
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA FDIS
0015510
ELECT SVCS-T/CONTROL
0.00
892.95
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
53.67
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA EDIS
1385538
ELECT SVCS -DIST 38
0.00
579.93
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA EDIS
1395539
ELECT SVCS -DIST 39
0.00
455.01
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA EDIS
1415541
ELECT SVCS -DIST 41
0.00
304.25
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
347.56
10100
106846
02/06/14
SCE
SOUTHERN CALIFORNIA EDIS
0015510
ELECT SVCS-T/CONTROL
0.00
144.88
TOTAL
CHECK
0.00
14,616.05
10100
106847
02/06/14
STANDARD
STANDARD INSURANCE OF OR
001
FEB 14-SUPP LIFE INS
0.00
399.00
10100
106847
02/06/14
STANDARD
STANDARD INSURANCE OF OR
001
PER 14 -LIFE INS PREM
0.00
1,038.49
10100
106847
02/06/14
STANDARD
STANDARD INSURANCE OF OR
001
FEB 14-STD/LTD
0.00
2,020.12
TOTAL
CHECK
0.00
3,457.61
10100
106848
02/06/14
PENTAMAT
SUNGARD PUBLIC SECTOR PE
5304070
TRNG-FINANCE DEPT
0.00
520.00
10100
106849
02/06/14
TENNISAN
TENNIS ANYONE INC
0015350
CONTRACT CLASS -WINTER
0.00
3,696.00
10100
106850
02/06/14
THECOMDY
THE COMDYN GROUP INC
0014070
CONSULTANT SVCS -,IAN
0.00
1,856.04
10100
106851
02/06/14
ADELPHIA
TIME WARNER CABLE
0014070
INTERNET SVCS-HERITAG
0.00
189.95
10100
106851
02/06/14
ADELPHIA
TIME WARNER CABLE
0014070
INTERNET SVCS-C/HALL
0.00
138.41
10100
106851
02/06/14
ADELPHIA
TIME WARNER CABLE
0014010
MODEM SVCS -COUNCIL
0.00
60.98
TOTAL
CHECK
0.00
389.34
10100
106852
02/06/14
TUCKERRA
RAYMOND MICHAEL TUCKER
0015350
CONTRACT CLASS -WINTER
0.00
216.00
10100
106853
02/06/14
VALLEYCR
VALLEY CREST LANDSCAPE M
0015340
ADDL MATNT-SMMTRDG
0.00
237.04
10100
106853
02/06/14
VALLEYCR
VALLEY CREST LANDSCAPE M
0015340
ADEL MATNT-SMMTRDG
0.00
282.04
10100
106853
02/06/14
VALLEYCR
VALLEY CREST LANDSCAPE M
0015340
ADEL MAINT-REAGAN
0.00
450.91
10100
106853
02/06/14
VALLEYCR
VALLEY CREST LANDSCAPE M
0015350
CLEAN UP-W/SNOW FEST
0.00
787.50
TOTAL
CHECK
0.00
1,757.49
10100
106854
02/06/14
VARGASCL
CLORIS VARGAS
001
COMP LOAN PROG
0.00
1,170.91
10100
106855
02/06/14
VERIZONC
VERIZON CALIFORNIA
0015333
PH.SVCS-DSC EMERG
0.00
390.42
10100
106855
02/06/14
VERIZONC
VERIZON CALIFORNIA
0014090
PH.SVCS-HERITAGE
0.00
163.92
TOTAL
CHECK
0.00
554.34
10100
106856
02/06/14
VERIZONW
VERIZON WIRELESS
0014090
CELL CHRGS-PW,CS,CD
0.00
1,104.90
SUNGARD PENTAMATION
INC
PAGE NUMBER: 12
DATE: 02/13/2014
CITY OF
DIAMOND BAR
ACCTPA21
TIME: 15:21:39
CHECK REGISTER
- DISBURSEMENT
FUND
SELECTION CRITERIA:
transact.ck_date
between '20140129 00:00:00.000'
and '20140212 00:00:00.000'
ACCOUNTING PERIOD:
8/14
FUND - 001 - GENERAL FUND
CASE ACCT CHECK NO
ISSUE DT
VENDOR
NAME
FUND/DIVISION
-----DESCRIPTION------
SALES TAX
AMOUNT
10100 106857
02/06/14
VISIONIN
VISION INTERNET PROVIDER
0014070
MONTHLY HOSTING -JAN
0.00
180.00
10100 106858
02/06/14
WAXIESAN
WAXIE SANITARY SUPPLY
0015340
SUPPLIES -HERITAGE
0.00
196.13
10100 106858
02/06/14
WAXIESAN
WAXIE SANITARY SUPPLY
0014093
SUPPLIES-C/HALL
0.00
19.40
TOTAL CHECK
0.00
215.53
10100 106859
02/06/14
WESTCOAS
WEST COAST ARBORISTS INC
0015558
WATERING SVCS -JAN 14
0.00
699.00
10100 106859
02/06/14
WESTCOAS
WEST COAST ARBORISTS INC
0015558
TREE MAINT-JAN 2014
0.00
12,636.00
TOTAL CHECK
0.00
13,335.00
10100 106860
02/06/14
WESTONDA
DANIEL WESTON
0015350
CONTRACT CLASS -WINTER
0.00
108.00
10100 106861
02/06/14
WONGTHOM
THOMAS WONG
0015350
CONTRACT CLASS -WINTER
0.00
240.00
10100 106862
02/07/14
MCCOYMIL
MCCOY MILLS FORD
0015554
TRUCK-P/WORKS
0.00
10,000.00
10100 106862
02/07/14
MCCOYMIL
MCCOY MILLS FORD
5204090
TRUCK-P/WORKS
0.00
36,687.84
TOTAL CHECK
0.00
46,687.84
10100 14 -PP 03
01/30/14
PAYROLL
PAYROLL TRANSFER
001
P/R TRANSFER-14/PP 03
0.00
182,814.33
10100 14 -PP 03
01/30/14
PAYROLL
PAYROLL TRANSFER
112
P/R TRANSFER-14/PP 03
0.00
3,935.94
10100 14 -PP 03
01/30/14
PAYROLL
PAYROLL TRANSFER
113
P/R TRANSFER-14/PP 03
0.00
5,299.65
10100 14 -PP 03
01/30/14
PAYROLL
PAYROLL TRANSFER
115
P/R TRANSFER-14/PP 03
0.00
9,144.85
10100 14 -PP 03
01/30/14
PAYROLL
PAYROLL TRANSFER
125
P/R TRANSFER-14/PP 03
0.00
392.80
TOTAL CHECK
0.00
201,SB7.57
TOTAL CASH ACCOUNT
0.00
1,377,308.73
TOTAL FUND
0.00
1,377,308.73
TOTAL REPORT
-
0.00
1,377,308.73
Agenda # 6.4 (a)
Meeting Date: February 18, 2014
CITY COUNCIL y AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma ag
TITLE: APPROVE CONTRACT AME DMENT WITH GFB-FRIEDRICH &
ASSOCIATES, INC. FOR ASSESSMENT ENGINEERING SERVICES
FOR LANDSCAPING ASSESSEMENT DISTRICT NUMBERS 38, 39,
AND 41 FOR A PERIOD OF ONE (1) YEAR, FOR A TOTAL CONTRACT
AMOUNT OF $12,965.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
In FY 2013-2014, $13,005 has been budgeted for the updates of Landscaping
Assessment District Numbers 38, 39, and 41.
Fee Breakdown:
District
Fee Amount
38
$4,005
39
$4,500
41
$4,500
Total Fee Amount
$13,005
BACKGROUNDIDISCUSSION:
The City has an annual program for the maintenance of landscaping and open space
improvements, and intends to continue the program by special assessments upon lands
within the City. GFB has been providing such assessment district update services to
the City and has comprehensive knowledge of the City's requirements. As such, staff
recommends that the City continues the assessment engineering services with GFB for
a period of one (1) year.
Key tasks placed upon the assessment engineer include:
• Strategy Meeting to discuss assessment methodology, capital improvement
budgets, proposed operation and maintenance budgets, etc.
• Prepare Landscaping Inventory Map for each assessment district of areas to
be maintained.
• Prepare Engineer's Report which will contain the description of proposed
improvements, cost estimate, method of assessment, assessment roll, and
diagram.
• Attend Public Meetings and Public Hearings.
• Place Assessments on County Assessor's Roll and submit final rolls to the
City.
For FY 2014-2015, the proposed fee is $12,965.
PREPARED BY:
David" Liu, irector of Public Works
Date Prepared: January 30, 2014
Attachments: Amendment to the Consulting Services Agreement
Exhibit A —Consultant's Proposal
Exhibit B — Proposed Schedule for Assessment Districts No. 38, 39 and 41
2
AMENDMENT NO. 9
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 9 to the Agreement is made and entered into this day
of February, 2014, between the CITY OF DIAMOND BAR, a Municipal Corporation
(herinafter referred to as "CITY") and GFB-Friedrich & Associates. (hereinafter
referred to as "CONSULTANT").
/111111111:7xs1IIF.1163
(i) The CITY has heretofore entered into an Agreement, with GFB-
Friedrich & Associates to provide Professional Consulting Services, which the
Agreement was dated February 15, 2000.
(ii) To provide the assessment engineering services for FY 2014-2015,
the CONSULTANT submitted a proposal, a full, true and correct copy of which is
attached hereto as Exhibit "A".
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Exhibit "A", the Consultant's
Proposal dated January 9, 2014, for the Landscape Assessment District Nos. 38, 39,
and 41."
Section 2: Section 1. B. Level of Services/Time of Performance of the
Agreement is hereby amended to read as follows:
"B. Level of Services/Time of Performance. The level of and time
of the specific to be performed by Consultant are as set forth in Exhibit "A".
Section 3: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Exhibit "A". Payment will be made only after submission of proper invoices
in the form specified by City."
Section 4: Each party to this Amendment No. 9 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 9 shall be valid and binding.
1
Any modification of this Amendment No. 9 shall be effective only if it is in writing signed
by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement Amendment No. 9 as of the day and year first set forth above:
APPROVED AS TO FORM: CONSULTANT:
GFB-FRIEDRICH & ASSOCIATES
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye A. Cribbins, City Clerk
DATE:
John Friedrich, President
Carol Herrera, Mayor
2
RECEi}fLs..�j f}�.
�f,T€��E:BAR
& ASSOC., INC. CITYGF
CONSULTING CIVIL ENGlNEELMq.JAH 22 H 2-- 19
January 9, 2014
Mr. David Liu
Public Works Director
City of Diamond Bar
21810 Copley Drive, 2nd Floor
Diamond Bar, CA 91765-4178
Subject: Proposal to Provide Assessment Engineering Services for the FY 2014-15 Updates of
Landscaping Assessment District Nos. 38; 39 and 41 for the City of Diamond Bar.
Dear Mr. Liu:
GFB-Friedrich & Assoc., Inc. (Consultant) is pleased to submit this proposal to provide
assessment engineering services to the City of Diamond Bar (City) for the FY 2014-15 updates
of the subject assessment districts. Consultant is known to the City as they have been providing
assessment district update services to the City since FY 1994-95. Therefore, although
information about Consultant's firm can be provided at the City's request; Key Personnel,
Related Experience and References are not being provided with this proposal.
The maintenance to be financed includes landscape maintenance in public rights -of -ways such
as parkways, medians, slopes, mini parrs, and open space. Such maintenance includes
irrigation, fertilization, mowing, trimming, disease control, etc., and maintaining appurtenant
structures. Also included will be salaries for maintenance employees and/or contractors and the
cost of required tools, equipment and supplies. Such salaries and costs will be supplied to the
Consultant by the City.
This proposal takes into account the requirements and constraints imposed by the Brown Act
and Proposition 218. After Proposition 218 was approved by California voters, Assessment
District Nos. 38, 39 and 41 were each determined to be exempt from the provisions of
Proposition 218 as set forth in Article XHID of the California Constitution. This proposal is
prepared with the assumption that no changes will take place in any of the assessment districts
that would cause mailed notices, assessment ballots, and public hearings to be necessary.
Proposed Scope of Services
Prepare Data Sales Order Form and Agreement for City property owner information
from Los Angeles County Assessor (to be signed and submitted by City). This property
owner information will cover all three assessment districts. Consultant will pay for the
cost of the property owner information after the Assessor's Office runs the requested
information and gives the Consultant the actual cost. This should happen quickly after
submittal of the Order Form and Agreement.
5225 CANYON CREST DRIVE, STE. 71 PMB 315 e RIVERSIDE, CALIFORNIA 92507
(951) 781 -08 11 9 PAX: (95 I) 823-0052
E-MAIL: iohn-friedrichl sk e-lobal.net
Mr. David Liu
January 9, 2014
Page 2
2. Attend "kick-off" meeting with City staff (if necessary) to obtain existing data and new
tract or parcel maps and to determine if the City has any revisions to these projects. In
coordination with the City, identify the works of improvement which would be eligible
for inclusion in each FY 2014-15 assessment district program.
3. Obtain digital copy of current GPS map (See note below) of the entire City of Diamond
Bar, suitable for use in AutoCAD 2010 or 2014, from the City.
Note: Because of a minimum number of new lots or parcels created in the City
during the last few months, it's not necessary to create a new assessment
diagram from GPS data for the current fiscal year; instead GFBF will
upgrade the 2013-14 FY maps to the 2014-15 FY. If any new lots or
parcels are found, they should be discovered during the property data
review or during the exceptions review prior to final submittal to the Los
Angeles County Auditor's Office (County).
4. Utilizing the maps obtained in Item 3 above, prepare and update the digital assessment
diagram for each assessment district (Engineer's Report Exhibit "A") encompassing all of
the property within each district.
5. Revise map of "Areas to be Maintained" for each assessment district (Engineer's Report
Exhibit "B"), as required. Such revisions, including additions, must come from the City.
6. Hand -enter property data for defining districts, land use or other special requirements.
7. In conjunction with City staff, prepare an estimate for each assessment district including
costs of annual maintenance, operation and administration, and incidental costs for
inclusion in each Engineer's Report.
8. Prepare an Engineer's Report for each assessment district which will contain the
description of proposed improvements, cost estimate, method of assessment, assessment
roll, and assessment diagram. Submit to City staff and legal counsel for review prior to
adoption of the Resolutions of Intention. Submit two unbound copies of each Engineer's
Report.
9. Preparation of Resolution of Intention for each assessment district_ City staff will be
responsible for preparing resolutions and for obtaining legal reviews of such resolutions.
10. If requested by the City, attend City Council meeting at which Resolutions of Intention
are adopted. At this meeting, the Engineer's Reports will be preliminarily approved, and
the Public Hearing date(s) will be set. Mabe presentation as necessary.
11. Amend Engineer's Report to reflect any changes in the improvements to be maintained,
or to incidental costs. Re -spread assessments as required by City Council direction.
Submit revised Engineer's Report to City and other project team members prior to Public
Hearing. Note that re -spreading of assessments is not normally needed.
12. Preparation of Resolutions Confirming the Levy for each assessment district. City staff
will be responsible for preparing resolutions and for obtaining legal reviews of such
resolutions.
Diamond Bar A.D. Update Proposal — FY 14-15
Mr. David Liu
January 9, 2014
Page 3
13. Attend City Council meeting(s) at which Public Hearings are conducted. Make
presentations as required. Attendance at one or more continued Public Hearing shall be
considered additional services. Revisions to the Engineer's Report ordered by the City
Council, if not due to a Consultant error, shall also be considered additional services.
14. Upon confirmation of each of the 1972 Act assessment rolls, provide services to place the
current fiscal year's assessments on the Los Angeles County tax roll by filing the
assessment rolls and assessment diagrams with the County Auditor utilizing the County's
DAWeb site.
15. Research and correct any exceptions or corrections discovered by the County Auditor and
re -submit corrections to the roll to the County Auditor by the August 10th deadline.
16. Coordinate with City staff, legal counsel, and other necessary project consultants.
17. Project administration and meetings (two staff meetings are anticipated in addition to the
two City Council meetings described above).
Tasks and Information to be Provided by Others
Obtain CD, or e-mailed file, of property owner information from Los Angeles County
Assessor's Office (GFB-Friedrich will prepare the County Assessor's "Data Sales Order
Form and Agreement" to expedite this task, and deliver to the City for signature). The
City will sign said Order Form and Agreement, and submit to the County Assessor's
Office.
2. Up-to-date maps, reports, resolutions and other data relating to the project (City staff has
been responsible for preparing resolutions and for obtaining legal reviews of such
resolutions) .
3. Additions and/or revisions to the GIS digital boundary maps in Consultant's possession.
4. Provide appropriate input for estimates of maintenance and servicing of improvements for
inclusion in each Engineer's Report.
5. Other consultants, not including Rapid Data, whose services are required to complete the
project.
6. Environmental documentation to meet CEQA requirements, if necessary.
Project Schedule
A proposed project schedule for the 2014-15 fiscal year indicating project milestones is
attached hereto as Exhibit "B."
Project Fee
Consultant proposes to invoice the City monthly on a time and materials not -to -exceed basis
for services provided during the previous month. Reimbursable items will be invoiced
additionally at our cost. Sub -consultants, such as Rapid Data will be invoiced additionally at
our cost plus ten percent (10%). All such reimbursable costs and sub -consultant fees are
Diamond Bar A.D. Update Proposal — FY 14-15
Mr. David Liu
January 9, 2014
Page 4
included in the total cost for the work described above. The fee for the property owner
information from the Los Angeles County Assessor's Office is expected to be about $400.00.
Said fee will be a reimbursable cost at no addition to the total fee below, unless the fee is
considerably more than the $400.00 amount given above, at which time any portion above
$400.00 will be billed as an extra.
Additional items of work outside of the Proposed Scope of Services provided above will be
invoiced per Consultant's "Schedule of Hourly Rates," dated January 1, 2014, and attached
hereto as Exhibit "A." Such additional work shall not commence without prior authorization
from the City.
The total fee for the FY 2014-15 Updates of Assessment District Nos. 38, 39 and 41 is
proposed to be $12,965.00; distributed by district as follows:
Assessment District No. 38
Assessment District No. 39
Assessment District No. 41
$4,005.00 (30.890%)
$4,480.00 (34.555%)
$4,480.00 (34.555%)
(100.000%)
The distributed dollar amounts shown above are rounded slightly to even numbers. If the City
wishes to alter the estimated assessment district fee distribution given above, please contact
Consultant with the preferred fee distribution, and it will be corrected.
Please note that the Consultant's 2014 office labor rates on Exhibit "A" are the same as the
2013 labor rates, with the maximum office labor fee being the same as the 2013 office labor
fee. Rapid Data's 2014 total fee is the same as their 2013 total fee. Therefore, the total project
fee shown above for the FY 1014-15 assessment district updates is the same as the FY 201314
total project fee.
Closure
GFB-Friedrich appreciates being given the opportunity to submit this proposal. We want to do
this FY 2014-15 update work for you. If this proposal is accepted, we will be pleased to enter
into the City's existing Consulting Services Agreement, pending a review of said Agreement
by our insurance agent. If you have any questions; please call us.
Sincerely,
GFB-FRIEDRICH & ASSOC., INC.
John A. Friedrich, P.E.
President
attachments: Exhibit "A" - Schedule of Hourly Rates
Exhibit "B" - Proposed Schedule
JAF
Diamond Bar A.D. Update Proposal — FY 14-15
January 1, 2014
Exhibit "A"
GFB-FRIEDRICH & ASSOC., INC.
SCHEDULE OF HOURLY RATES
FOR PUBLIC FINANCE ]PROJECTS
CLASSIFICATION RATE
1.
Principal
$
145.00 per hour
2.
Registered Engineer
$
125.00 per hour
3.
Project Manager
$
105.00 per hour
3a.
Assistant Engineer
$
96.00 per hour
4.
Designer/CAD
$
96.00 per hour
5.
CAD Drafter
$
80.00 per hour
5a.
Special Districts Analyst
$
90.00 per hour
5b.
Field Inspector
$
96.00 per hour
6.
2 -Man Survey Party (Standard Rate)
$
195.00 eF hOUF
6a.
2 -Man Survey Party (Prevailing Wage Rate)
$
240:00 F" =our
7.
Survey Crew Using GPS
$300.00
per- holi=
&
Survey Research/Analysis/Office Work/Drafting
$15.00-'
heir
9.
Clerical
$
56.00 per hour
Subconsultants
Subconsultant
Fee plus 10 %
Principal Time as Expert Witness During Court Appearance,
Waiting for Court Appearance, and Depositions $ 260.00 per hour
Principal Time Spent on Preparation, and Office or Outside
Research, Relevant to Expert Witness Work $ 220.00 per hour
Blueprints, Reproduction & Courier Service Vendor Costs
Job Travel $ 0.55 per mile
Delivery Service $ 56.00 per hour
plus mileage
Or
Actual Cost
plus 10%
NOTE: Normal overtime will be invoiced at 1.50 times standard hourly rate.
Overtime on Sundays and holidays will be invoiced at 2.00 times
standard hourly rate. This Schedule of Hourly Rates is in effect
through December 31, 2014 and shall be subject to annual revision
based on changes in the cost of living.
GFBF Rates — 112014 SCHEDULE OF HOURLY RATES
PAGE A-1
Exhibit "B"
CITY OF DIAMOND BAR
PROPOSED SCHEDULE FOR UPDATES OF
ASSESSMENT DISTRICT NOS. 38,39 and 41
Fiscal Year 2014-15
The following proposed schedule is specifically for 1972 Act procedures when no changes are
proposed that would require mailed notices or ballot counting. City Council meetings are on the
first and third Tuesdays of each month. It is also assumed that all three assessment districts will
be on the same schedule.
City Council adopts Resolutions of Initiation and L.A. County
Assessor's property owner information files are ordered, by February 18, 2014
Submit Preliminary Engineer's Reports and Resolutions of
Intention to City Clerk to meet City Council Meeting agenda
deadline, no later than May 9, 2014
City Council Meeting at which Resolutions of Intention are
adopted, Preliminary Engineer's Reports are approved, and Public
Hearing date is set May 20, 2014
Submit revised Engineer's Reports, if necessary, to meet City
Council Meeting agenda deadline, no later than June 6, 2014
Public Hearings held at City Council Meeting, Assessment District
Nos. 38, 39 and 41 are approved and confirmed, and the Resolutions
Confirming the Levy of Assessments are adopted June 17, 2014
Submit digital fixed -charge assessments to Los Angeles County
Auditor's DAWeb site, on or about July 7, 2014
Make assessment exception corrections and resubmit to the County
Auditor, no later than August 8, 2014
If -necessary, the entire schedule can be moved forward somewhat resulting in a
Public Hearing date as late as early -to -mid July.
CITY COUNCIL
Agenda #
Meeting Date: February 18, 2014
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: ADOPT RESOLUTION NO. 2014 -XX ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED
TO MAINTENANCE OF PUBLIC IMPROVEMENTS IN THE CITY
OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT
NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR
2014-2015.
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
For Fiscal ,Year 2013-2014, a total budget of $4,005 has been approved for the
assessment engineering services needed for District No. 38.
BACKGROUND/DISCUSSION:
The City has an annual program for the maintenance of landscaping as well as open
space improvements, and intends to continue said program by special assessments
upon lands within the City. Funds must be provided to enable each District to continue
their operation during the 2014-2015 Fiscal Year. Of the City's three Districts, District
38 encompasses the whole City and is illustrated on Exhibit "A-1" Map.
As part of this program update, the City must undergo a three step process. First, the
City initiates the process by adopting resolutions ordering the City Engineer to prepare
and file an engineer's report for each district. Second, the report is finalized and
presented to the City Council who, in turn, adopts resolutions of intention that are set for
a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all
three Assessment Districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of public improvements will be pursuant to the
provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the
Streets and Highways Code of the State of California.
PREPARED BY:
David G. Liu14 , Director of Public Works
Attachment: Exhibit "A-1" Map
Resolution No, 2014 -XX
2
I
I
RESOLUTION NO. 2014 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A
REPORT RELATED TO MAINTENANCE OF PUBLIC IMPROVEMENTS
IN THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38 AND
ANY ASSESSMENT THEREON FOR FISCAL YEAR 2014-15
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 38 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council
shall adopt a resolution generally describing any proposed new improvements or
substantial changes in existing improvements in such a district and ordering the City
Engineer to prepare and file a report related to annual maintenance and assessment in
such a district.
(iii) No new improvements or substantial changes in existing improvements
are proposed for said Landscaping Assessment District No. 38.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all
respects true and correct.
2. The City Engineer hereby is ordered and directed to prepare an
annual report as specified in California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District
No. 38 for Fiscal Year 2014-15.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this ,_ day of , 2014.
Carol Herrera, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, adopted and approved at a regular meeting of the
City Council of the City of Diamond Bar held on the day of , 2014, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
K
Agenda #
Meeting Date: February 18, 2014
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members Ithe City Council
VIA: James DeStefano, City Ma a
TITLE: ADOPT RESOLUTION NO. 2014 -XX ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED
TO MAINTENANCE OF OPEN SPACE IN THE CITY OF
DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO.
39 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR
2014-2015.
RECOMMENDATION:
Adopt.
fa I kq FA ki101FA01Ly, WITS] I;
For Fiscal Year 2013-2014, a total budget of $4,500 has been approved for the
assessment engineering services needed for District No. 39.
BACKGROUND/DISCUSSION:
The City has an annual program for the maintenance of landscaping as well as open
space improvements, and intends to continue said program by special assessments
upon lands within the City. Funds must be provided to enable each District to continue
their operation during the 2014-2015 Fiscal Year. Of the City's three Districts, District
39 encompasses a specific part of the City as illustrated on Exhibit "A-2" Map.
As part of this program update, the City must undergo a three step process. First, the
City initiates the process by adopting resolutions ordering the City Engineer to prepare
and file an engineer's report for each district. Second, the report is finalized and
presented to the City Council who, in turn, adopts resolutions of intention that are set for
a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all
three Assessment Districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of public improvements will be pursuant to the
provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the
Streets and Highways Code of the State of California.
PREPARED BY -
David`' -G. Liu, Director of Public Works
Attachment: Exhibit °A-2" Map
Resolution No. 2014 -XX
Cry
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EXHIBIT "A-2"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT NO. 39
FISCAL YEAR 20142015
FOR THE CITY OF DIAMOND BAR
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RESOLUTION NO. 2014 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A
REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE
CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2014-15.
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 39 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council
shall adopt a resolution generally describing any proposed new improvements or
substantial changes in existing improvements in such a district and ordering the City
Engineer to prepare and file a report related to annual maintenance and assessment in
such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 39.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all
respects true and correct.
2. The City Engineer hereby is ordered and directed to prepare an
annual report as specified in California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District
No. 39 for Fiscal Year 2014-15.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this _ day of , 2014.
Carol Herrera, Mayor
1, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, adopted and approved at a regular
meeting of the City Council of the City of Diamond Bar held on the day of
2014, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
2
CITY COUNCIL
Agenda # 6.4 ( a )
Meeting Date: February 18, 2014
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: ADOPT RESOLUTION 2014- ORDERING THE CITY
ENGINEER TO PREPARE AND TO FILE A REPORT RELATED
TO MAINTENANCE OF OPEN SPACE IN THE CITY OF
DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO.
41 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR
2014-2015.
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
For Fiscal Year 2013-2014, a total budget of $4,500 has been approved for the
assessment engineering services needed for District No. 41.
BACKGROUND/DISCUSSION:
The City has an annual program for the maintenance of landscaping as well as open
space improvements, and intends to continue said program by special assessments
upon lands within the City. Funds must be provided to enable each District to continue
their operation during the 2014-2015 Fiscal Year. Of the City's three Districts, District
41 encompasses the southwesterly part of the City as illustrated on Exhibit "A-3" Map.
As part of this program update, the City must undergo a three step process. First, the
City initiates the process by adopting resolutions ordering the City Engineer to prepare
and file an engineer's report for each district. Second, the report is finalized and
presented to the City Council who, in turn, adopts resolutions of intention that are set for
a Public Hearing. Lastly, a Public Hearing is held at a City Council meeting where all
three Assessment Districts are approved and confirmed, resulting in the adoption of a
resolution confirming the levy of assessments. Throughout the entire process, all
proceedings for the maintenance of public improvements will be pursuant to the
provisions of the Landscape and Lighting Act of 1972 of Part 2 of Division 15 of the
Streets and Highways Code of the State of California.
PREPARED BY:
David G. Liu, Director of Public Works
Attachment: Exhibit "A-3" Map
Resolution No. 2014 -XX
is
SHEET 1 OF 1 SHEET
EXHIBIT "A-3"
ASSESSMENT DIAGRAM
ASSESSMENT DISTRICT N0. 41
FISCAL YEAR 2014-2015
FOR THE CITY OF DIAMOND BAR
rum ,x ,NE � a e00� v�.sp� �K or n¢ory r or uwo.m e.w_ rnuun or
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[1[S wuinY r�sr55aq `— - MT1xG IXVIL ENS, � s
RESOLUTION NO. 2014 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE A
REPORT RELATED TO MAINTENANCE OF OPEN SPACE IN THE
CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41 AND ANY
ASSESSMENT THEREON FOR FISCAL YEAR 2014-15
A. RECITALS
(i) Heretofore the City of Diamond Bar Assessment District No. 41 was created
pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§
22500, et. seq.).
(ii) California Streets and Highways Code § 22622 provides that this Council
shall adopt a resolution generally describing any proposed new improvements or
substantial changes in existing improvements in such a district and ordering the City
Engineer to prepare and file a report related to annual maintenance and assessment in
such a district.
(iii) No new improvements or substantial changes in existing improvements are
proposed for said Landscaping Assessment District No. 41.
(iv) All legal prerequisites to the adoption of this Resolution have occurred.
B. RESOLUTION
NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
1. The Recitals, as set forth in Part A of this Resolution, are in all
respects true and correct.
2. The City Engineer hereby is ordered and directed to prepare an
annual report as specified in California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District
No. 41 for Fiscal Year 2014-15.
3. The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this _ day of , 2014.
Carol Herrera, Mayor
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby
certify that the foregoing Resolution was passed, adopted and approved at a regular
meeting of the City Council of the City of Diamond Bar held on the day of ,
2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
ATTEST:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Tommye A. Cribbins, City Clerk
2
Agenda 4 6.5
Meeting Date: February 18, 20.14
CITY COUNCIL r AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man
TITLE: RESOLUTION NO. 2014 XX R QUESTING THE LOS ANGELES
COUNTY FLOOD CONTROL DISTRICT TO ACCEPT THE TRANSFER
AND CONVEYANCE OF STORM DRAIN IMPROVEMENTS
(CONSTRUCTED AS PART OF THE IMPROVEMENTS FOR TRACT
53670) KNOWN AS MTD NO. 1815 IN THE CITY OF DIAMOND BAR
FOR FUTURE OPERATION, MAINTENANCE, REPAIR AND
IMPROVEMENT, AND AUTHORIZE THE TRANSFER AND
CONVEYANCE THEREOF.
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
This action has no financial impact on the City.
BACKGROUND:
MTD No. 1815 was constructed as part of the improvements for Tract 53670. This tract
is located in the Country Estates at the terminus of Alamo Heights Road subdividing 7.5
acres into 5 single family home lots. As part of the development, a storm drain system
was constructed to convey storm water from the property to the ocean. All storm drain
plans were reviewed by both the City and the County of Los Angeles for compliance
with existing codes and standards and were approved on February 5, 2009.
DISCUSSION:
Storm drain permits were issued in March 2012 and construction began shortly
thereafter. All storm drain construction was inspected by both the City inspector and
County Flood Control District. Final inspection for the storm drain construction by the
City inspector was issued in November 2013. Upon approval and execution of the
proposed resolution, it will be forwarded to the County and final transfer requirements
will be completed by the developer.
PREPARED BY:
Kimberly M. Young, Senior Civil Engineer
REVIEWED BY:
David 6. Liu, Director of Public Works
Attachments:
Resolution 2014 -XX
DATE PREPARED:
February 11, 2014
RESOLUTION NO. 2014 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE LOS
ANGELES COUNTY FLOOD CONTROL DISTRICT OF THE STATE OF CALIFORNIA
TO ACCEPT, ON BEHALF OF SAID DISTRICT, THE TRANSFER AND
CONVEYANCE OF THE STORM DRAIN IMPROVEMENTS KNOWN AS
MISCELLANEOUS TRANSFER DRAIN NO. 1815 IN THE CITY OF DIAMOND BAR
FOR FUTURE OPERATION, MAINTENANCE, REPAIR, AND IMPROVEMENT, AND
AUTHORIZE THE TRANSFER AND CONVEYANCE THEREOF
WHEREAS, there have been dedicated to, or the City of Diamond Bar has
otherwise acquired, the storm drain improvements and drainage system known as
Miscellaneous Transfer Drain (MTD) No. 1815, depicted on Los Angeles County Flood
Control District Drawing No's 313-F127.1-.6 on file with the Director of Public Works for
the County Los Angeles; and
WHEREAS, the City is authorized and empowered to transfer and convey to the
Los Angeles County Flood Control District (hereinafter referred to as District) any storm
drain improvements and drainage systems for future operation, maintenance, repair,
and improvement; and
WHEREAS, the City and the District entered into an Agreement dated June 20,
1989, and recorded March 20, 1990, as Document No. 90-545570, of the Official
Records in the Registrar-Recorder/County Clerk's office, whereby the City made certain
warranties about its future transfers and conveyances of flood control facilities to the
District; and
WHEREAS, the best public interest will be served by transfer and conveyance of
said storm drain improvements and drainage system from the City to the District for
future operation, maintenance, repair, and improvement.
NOW, THEREFORE, BE IT RESOLVED, that the City does hereby request the
District to accept the transfer and conveyance of the storm drain improvements and
drainage system depicted on District Drawing Nos. 313-F127.1-.6 on file with the
Director of Public Works for the County of Los Angeles.
BE IT FURTHER RESOLVED that, subject to the acceptance thereof of the
Board of Supervisors of the District, the City Engineer is directed and ordered to
prepare all necessary instruments and documents to effectuate the transfer and
conveyance and that the Mayor is authorized and instructed to execute said documents
and other instruments. The District shall have no obligation or responsibility to maintain
the storm drain, improvements, and drainage until all rights of way for the drain now
vested in the City and all other necessary rights of way have been conveyed to and
accepted by the District.
C:\UserslMEsfandiSDocumentslGity cf Diamond Bar MTD 1815 Resolution.doc
PASSED, APPROVED AND ADOPTED this 18th day of February, 2014.
Carol Herrera, MAYOR
ATTEST:
Tommye A. Cribbins, CITY CLERK
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 18th day of February, 2014, by the
following vote:
AYES:
COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
TOMMYE A. CRIBBINS, CITY CLERK
CITY OF DIAMOND BAR
CITY COUNCIL
983951.1
Agenda # 6.6
Meeting Date: February 18, 2014
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Mn er.
TITLE: RESOLUTION NO. 2014 -XX AU: HORIZING THE CITY ENGINEER TO
EXECUTE ALL RIGHT-OF-WAY CERTIFICATIONS FOR PROJECTS
UTILIZING FEDERAL OR STATE FUNDING THROUGH CALTRANS
LOCAL ASSISTANCE
RECOMMENDATION:
Adopt.
FINANCIAL IMPACT:
This action has no financial impact on the City.
BACKGROUND:
The California Department of Transportation (Caltrans) is responsible for administering
various funding programs through their Local Assistance Division and has adopted
procedures for federally aided projects including right-of-way certifications. Right-of-
way certifications are required on all federally funded projects including those which do
not require additional right-of-way.
DISCUSSION:
The Caltrans Right -of -Way Manual states that a local agency may adopt a blanket
resolution giving the responsible agency official authority to execute right-of-way
certifications ("Certification") for all Federal or State Funded programs administered by
Caltrans. A Certification constitutes a representation by the City that it has acquired or
already owns all property necessary for project construction. Generally, as a condition
of receiving the funding, whether in whole or in part, the City must submit a Certification
and cannot advertise for project bids until such Certification is accepted by Caltrans.
Over the years the City has received various federal funds and the current fiscal year
identifies STPL and SAFETEA-LU funds which will require compliance with Caltrans
Local Assistance requirements for federal aided projects. By adopting a blanket
resolution, staff will be able to expedite Certification submittal to Caltrans Local
Assistance in a timely manner for federally funded projects.
PREPARED BY:
Kimberly M. Young, Senior Civil Engineer
REVIEWED BY:
David G. Liu, Director of Public Works
Attachments:
Resolution 2014 -XX
983951.1 2
DATE PREPARED:
February 11, 2014
RESOLUTION NO. 2014 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, APPROVING AND AUTHORIZING THE CITY ENGINEER TO
EXECUTE ALL RIGHT-OF-WAY CERTIFICATIONS FOR PROJECTS UTILIZING
FEDERAL OR STATE FUNDING THROUGH CALTRANS LOCAL ASSISTANCE
WHEREAS, all federally funded projects are implemented through the California
Department of Transportation (Caltrans) Local Assistance Division;
WHEREAS, a Right -of -Way Certification is required for all projects utilizing
federal or state funding through Caltrans Local Assistance even if no right-of-way
acquisition is required for the project;
WHEREAS, as a general requirement for funding eligibility and advertising for
bids for projects, Caltrans will require the City to certify that all right-of-way necessary
for the project has been acquired and/or is already owned by the City; and
WHEREAS, pursuant to Section 17.08.14.11 of Chapter 17 of the Caltrans Right -
of -Way Manual, a local public agency is required to adopt a resolution authorizing an
agency official authority to execute Right -of -Way certifications.
983943.1
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar
that the City Engineer is authorized to execute Right -of -Way Certifications for projects
utilizing federal or state funding through Caltrans Local Assistance.
PASSED, APPROVED AND ADOPTED this 18th day of February, 2014.
Carol Herrera, MAYOR
ATTEST:
Tommye A. Cribbins, CITY CLERK
I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 18th day of February, 2014, by the
following vote:
AYES:
COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
TOMMYE A. CRIBBINS, CITY CLERK
CITY OF DIAMOND BAR
983943,1
CITY COUNCIL
Agenda 4 6.7
Meeting Date: February 18, 2014
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Man r
TITLE: APPROVE CONTRACT AMEND ENT NO. 1 WITH THE TAIT GROUP
(TTG) IN THE AMOUNT OF $24,800 FOR PROFESSIONAL
CONSULTING/ADVOCACY SERVICES RELATED TO THE STATE
ROUTE 57160 FREEWAY CONGESTION RELIEF STRATEGY AND
STATE/FEDERAL FREIGHT PLANS
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
A total of $50,000.00 has been approved in the FY 2013-2014 budget for Professional
Engineering Services related to the East-West Freight Corridor/Freight Plans.
BACKGROUNDIDISCUSSION:
The Fiscal Year 2013/2014 City Council Goals and Objectives identify (1) pursuit of the
SR -57160 Freeway "Big Fix" and (2) advocacy for transportation solutions that are
equitable in their distribution of goods movement related traffic as Traffic Mitigation
objectives. Engineering efforts to work towards the SR -57/60 Freeway "Big Fix"
objective began in March 2007 when Fehr & Peers was retained to provide technical
support in evaluating two regionally significant interchange projects (Lemon Avenue/SR-
60 and the Grand Avenue Interchange Improvements) along with the development of
conceptual alternatives for the ultimate SR -57160 solution. Subsequently, The Tait
Group (TTG) was retained in June, 2013 to monitor and represent City interests related
to State/Federal Freight Plans.
The attached scope of work includes the continued implementation and monitoring of
transportation projects and priorities that are critical to the City. The Tait Group (TTG)
provides a day-to-day project advocate, manager, and facilitator to ensure our
issues/interests are addressed.
In 2013, there have been numerous accomplishments with TTG and Fehr & Peers
involvement:
1. Had key meetings on the State and Federal Freight Plan with
representative/leaders at CT, CTC, Transportation Agency, and Assembly
Transportation Committee that made them aware of the significant SR -60
truck volumes.
2. SR -60 and SR -57160 interchange is on draft Freight Plans at the State and
Federal levels.
3. SR -57160 Feasibility Study Project Development: led several meetings with
LA Metro, SCAG, and CT to progress the funding and scope agreements.
4, Helped to obtain $100K in competitive Federal Partnership Planning Grant
funds through Caltrans.
5. Obtained CT commitment to provide CT lQA for the Feasibility Study at no
cost to the City.
PREPARED BY:
Davi G. Liu, Director of Public Works
Date Prepared: February 13, 2014
Attachment: Contract Amendment No. 1 to The Tait Group Agreement
The Tait Group (TTG) Proposal Extension
2
AMENDMENT NO. 1
ON-CALL CONSULTING SERVICES AGREEMENT
This Amendment No. 1 to the Consulting Services Agreement is made and entered into
this 2014 between the CITY OF DIAMOND BAR, a Municipal
Corporation (hereinafter referred to as "CITY") and THE TAIT GROUP {TTG}
(hereinafter referred to as "CONSULTANT").
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement with
CONSULTANT to provide consulting services, as described in the Agreement dated
June 18. 2013
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific services to
be performed by CONSULTANT are as described in Exhibit "B", the CONSULTANT's
proposal dated December 11, 2013.
Section 2: Section 3 of the Agreement is hereby amended to read as follows:
Compensation. "CITY agrees to compensate. CONSULTANT for each service
which CONSULTANT performs to the satisfaction of CITY in compliance with the
schedule set forth in Exhibit "B", Payment will be made only after submission of proper
invoices in the form specified by the CITY."
Section 3: Each party to this Amendment No. 1 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 1 shall be valid and
binding. Any modification of this Amendment No. 1 shall be effective only if it is in
writing signed by the parties. Total payment to CONSULTANT pursuant to this
Amendment shall not exceed $24,800.00.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 1 as
of the day and year first set forth above:
I
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye Cribbins, City Clerk
DATE:
CONSULTANT:
The Tait Group (TTG)
David R. Tait, Principal
James DeStefano, City Manager
T Tait uroup
Consulting e !advocacy , .Management
For Trmisyortntimt
December 11, 2013
David G. Liu P.E.
Director of Public Works/City Engineer
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
RE: The Tait Group ("TTG") Proposal Extension
Consulting and Advocacy Services for SR 57/60 Grand Ave. Confluence Project/"Big Fix"
Strategies, Feasibility Study for SR 57164 Missing Elements, and State/Federal Freight Plans
Dear David,
TTG greatly appreciates the opportunity to provide the City of Diamond Bar ("City") with a proposal for
the continued implementation and monitoring of transportation projects and priorities that are critical to
the City. As you know, projects and state level issues like this with several government agencies and
numerous consultants involved could utilize a day to day project advocate, manager and facilitator to
ens-Ure City issues are addressed..
Since starting this effort in early 2013, there have been numerous accomplishments with TTG
involvement:
I . Had key meetings on the State and Federal Freight Plan with representatives/leaders at CT, CTC,
Transportation Agency, and Assembly Transportation Committee Haat made them aware of the
significant SR 60 truck volumes.
2. SR 60 and the SR 57/60 interchange is on draft Freight Plans at the State and Federal levels.
3. 57/60 Feasibility Study Project Development: led several meetings with LA Metro, SCAG, and
CT to progress the funding and scope agreements.
4. Helped to obtain. $104k in competitive Federal Partnership Planning Grant Rinds through Caltrans.
5. Obtained CT commitment to provide CT lQA for the Feasibility Study at no cost to the City.
This proposal is for TTG to provide continued consulting and project advocacy services to pursue and
monitor project implementation for three key tasks:
Task A. Funding Strategies and Implementation/Management of the Feasibility Study for
the Missing Elements
Task B: Ongoing Monitoring of City of Industry's Phases 1-4 (57164 Grand Avenue
Confluence Project)
Task C: Monitor and represent City interests related to State and Federal Freight Plan
efforts
Key elements of TTG's involvement in the three separate tasks will include:
2443 Fain Oaks Blvd., X383 ° Sacramento, CA 95825 W 916,813,1106
Task A: Funding Strate ies and Imp lementation/Mana errxent of the Feasibility Stu4y for the 57160
Missin Elements
® Assist City with pursuit of funding options for Feasibility Study to farther study the
"Missing Components" through the Confluence Area. Finalize funding agreement(s) with
SLAG, Metro, and/or GCCOG/SGVCOG to fund the Study.
o Once Study begins, assist Nv/project delivery and issue resolution supporting
GCCOG/SGVCOG as the lead.
+ Suggest and facilitate aggressive and innovative solutions to project issues so as to
expedite the review/approval and delivery process for the Study efforts.
• As schedule issues and project disagreements arise, suggest and advocate for tin-tely
decisions between all parties and engage appropriate Caltrans, Metro, SCAG and City
management ill the decision process.
• Assist City w/advocacy strategy to keep City of Industry focus on the Feasibility Study and
subsequent project delivery efforts as per the 2009 Joint City Council resolutions.
• Once Study begins, attend and provide strategic input/direction at all monthly Project
Development Team (PDT) meetings and any other key issue resolution/decision meetings.
Also assist with developing targeted meeting agendas. In most cases, it is extremely
effective to have TTG, as the 3rd party facilitator, lead these meetings. Since
GCCOG/SGVCOG will lead, TTG will support as needed.
a Help consultant team manage ongoing project issue/action list and hold all PDT
representatives accountable at the monthly PDT meetings and throughout the month.
® Once the Study efforts start, help GCCOG/SGVCOG coordinate quarterly strategy/status
meetings with Industry, City, and LA Metro (Doug Failing) with goal of keeping the Study
in the project delivery pipeline. Engage the Four Corners Transportation Policy Group
when appropriate.
• Help negotiate resolutions to project development issues between all parties in an
expedited mariner. This would involve agency staff or management levels at
GCCOG/SGVCOG, City, Metro, SLAG, and Caltrans, depending on the issue. If any
issue is not being resolved or a timely decision is not being made at the staff and
management level, TTG can directly engage the appropriate agency upper management
representatives to help resolve the issue.
It is unlikely that our project development process will require this, but if necessary, TTG
can engage Caltrans HQ Sacramento management and even Director Malcolm Dougherty
to help address any project development issue that the District in Los Angeles is not able to
help resolve in a timely manner. District management will want to solve our project
development issues before it would have to be elevated to CT Sacramento management.
e Take necessary steps to help expedite the delivery process and pursue approvals as soon as
possible to help meet the implementation goals of the City and GCCOG/SGVCOG. .
The following is intended to show an estimated or target implementation timeline based on the current
status and the implementation goals of both GCCOG and City for the Feasibility Study.
Stage Begin Complete
Finalize Funding
Agreement(s) for the Study December 2013 Jams ry 2014
Feasibility Study Process December 2013 Fall 2014
Task B. oillZoing Monitoring of City of Indust 's Phases 1-4 57/60 Grand Avenue Confluence
Pro Leet
Y As directed by the City, coordinate with City of Industry on any key actions and '
milestones related to Phases 1-4. As necessary, revisit with there the 2009 Joint council
resolution goals/expectations.
Assist City in pushing/tracking Phases 1-4 w/lndustry and provide any advocacy and:issue
resolution role throughout the process as directed by the City. Track the City's project
goals/interests w/Industry.
Stay engaged with Industry on a regular basis by periodically attending PDT's or other
meetings as directed by the City. Track project implementation scliedulc as necessary.
Assist City with monitoring City of Industry efforts to pursue Phase 4 funding, if directed
to, attend with City reps future Industry meeting to go over results of MAP 21 and how it
impacts funding and delivery for Phase 4.
d As necessary, attend coordination calls with City to go over any project issues, status,
strategy and schedule.
0 Provide general assistance as directed by the City.
Task C: Monitor and represent City interests related to State and Federal Frei ht Plan efforts
Monitor the prgject development process and represent all City interests and issues w/key
State representatives.
Stay in regular contact with Transportation Agency (Brian Aru- is), CTC (Susan. Branson),
and CT (Bruce DeTerra) on status, questions, process, etc.
• Attend any California Freight Advisory Committee (CFAC) meetings in the Sacramento
area. It is understood that David Liu or Steve Brown will attend any meetings in Southern
California. As needed, patch into meetings remotely.
• Provide email updates to City team members with any updates from coordination efforts
with Transportation. Agency, CTC, and CT representatives.
• It is understood that Gonzalves and Sons will handle all coordination and advocacy efforts
with State legislative representatives.
• Assist with meeting agendas and notes related to any meetings held with Transportation
Agency, CTC and CT.
• Help track Federal Freight Plan development through CFAC process and other
coordination as needed.
Fee Proposal:
Based on the expected level of effort to accomplish the City's implementation goals and ongoing
management efforts for all three tasks, TTG consulting and advocacy services will be provided at a
monthly management fee of 53,100 with a total not to exceed fee amount of $24,800 for an eight month
contract period from November 1, 2013 to June 30, 2014 or until terminated by a 30 (thirty) day notice
from either party.
In addition to the proposed fee, expenses such as travel and meals outside of Sacramento and hosted
conference calls will be added to invoices. One trip per month to the Los Angeles area is assumed with
more than one trip on certain months. In most cases, TTG is able to shale travel billing among other
clients thus reducing the expense to all clients.
If TTG's effort consistently exceeds the monthly fee, a change order or new contract can be negotiated at
the appropriate time. Toward the end of the contract period in June 2014, City and TTG can assess the
status of all project elements and the appropriate ongoing contract arrangement.
TTG looks forward to providing project advocacy and management assistance with these transportation
priorities.
Sincerely,
Agenda 4 6.8
Meeting Date: February 18, 2014
CITY COUNCIL AGENDA REPORT
l��'ORPtITt?.��'4
TO.: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma
te
�y
TITLE: APPROVE CONTRACT AMEND ENT NO. 2 WITH RKA CONSULTING
GROUP FOR FEDERAL FUNDING COMPLIANCE SERVICES ($33,500)
AND PUBLIC WORKS/ENGINEERING SERVICES ($60,450) FOR A
TOTAL CONTRACT AMENDMENT AMOUNT OF $93,950.
RECOMMENDATION:
Approve,
FINANCIAL IMPACT:
The FY2013-2014 Public Works and Engineering budget has an available balance of
$50,708.12 for Contract Engineering Services which is sufficient to fund the Federal
Funding Compliance portion of the contract in the amount of $33,500. The proposed
staff augmentation services in the amount of $60,450 will be funded through Public
Works Department salary savings from the Associate Engineer position as well as the
plan check fees paid by developers for land development projects.
BACKGROUND/DISCUSSION:
Over the years the City has received various federal funds and the current fiscal year
identifies STPL and SAFETEA-LU funds for the Grand Avenue Beautification Project
which will require compliance with Caltrans Local Assistance and the Los Angeles
County Metropolitan Transportation Authority (Metro) requirements for federal aided
projects. The scope of services for Federal Funding Compliance is outlined in the
proposal by RKA Consulting Group dated February 13, 2014. The scope will include
project specific tasks for the Grand Avenue Beatification Project as well as additional
federal project compliance tasks as warranted for the City. The staff person that will
provide these services to the City is Ms. Natalie Avila. Ms. Avila has extensive
experience working with both Caltrans Local Assistance and Metro which will be a great
asset to the City for federal program compliance required through both of these
agencies.
983951.1
In addition to Federal Funding Compliance services, RKA Consulting Group will also be
providing staff augmentation services to the Public Works Department. The Senior Civil
Engineer position was vacant from August 2012 to December 2013. The recent
reclassification of the Associate Engineer to the Senior Civil Engineer now creates a
vacancy of the Associate Engineer position which will require additional staff
augmentation needed to support the Public Works Department. The contract engineer
will be tasked primarily to the plan checking and processing of land development
projects. Mr. Reza Amirazodi will be providing staff augmentation services as outlined
in the RKA proposal and brings to the City a broad experience in land development
engineering.
PREPARED BY: DATE PREPARED:
Kimberly M. Young, Senior Civil Engineer February 13, 2014
REVIEWED BY:
y�
David G. Liu, Director of Public Works
Attachments:
RKA Consulting Group Proposal dated February 13, 2014
983951.1 2
AMENDMENT NO. 2
TO THE CONSULTING SERVICES AGREEMENT
This Amendment No. 2 is made and entered into this day of February
2014, between the the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter
referred to as "CITY") and RKA CONSULTING GROUP (hereinafter referred to as
"CONSULTANT").
A. RECITALS:
(1) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide Professional Engineering Services, which the Agreement
was dated June 7, 2011.
(ii.) In response to the City's request for staff augmentation, the
CONSULTANT submitted a proposal to provide Professional Engineering Services as
described in Exhibit "A", dated February 13, 2014.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 3 of the Agreement of the Agreement is hereby
amended to read as follows:
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the proposal as
set forth in Exhibit "A". Payment will be made only after submission of proper invoices
in the form specified by City".
Section 2: Each party to this Agreement No. 2 acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment No. 2 shall be valid and
binding. Any modification of this Amendment No. 2 shall be effective only if it is in
writing signed by the parties.
IN WITNESS WHEREOF, the parties hereto have executed this
Amendment No. 2 as of the day and year first set forth above:
APPROVED AS TO FORM
By:
David A. DeBerry, City Attorney
ATTEST:
Tommye A. Cribbins, City Clerk
DATE:
CONSULTANT:
RKA CONSULTING GROUP
Steve R. Loriso, P.E., Director of Engineering
CITY OF DIAMOND BAR
Carol Herrera, Mayor
2
R K A* AM
CONSULTING GROUP
February 13, 2014
David Liu
Director of Public Works/City Engineer
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
RE: FEDERAL FUNDING COMPLIANCE AND ASSISTANT ENGINEER SUPPORT
SERVICES
Dear Mr. Liu:
RKA Consulting Group is pleased to submit to you this proposal to provide professional
engineering support services for the following two unique tasks:
• Federal Funding Compliance for the Grand Avenue Enhancement/Rehabilitation,
Beautification, Streetscape, Hardscape and Pedestrian Improvement (Grand Avenue)
• Assistant Engineer Support Services
RKA is prepared to provide these services through multiple staffing opportunities in order to
accommodate the requests of the City. Both projects will be overseen by Mr. Steve Loriso, who
will be responsible for ensuring the timely completion and delivery of the funding compliance
requirements and the staffing requirements for the Assistant Engineer position. Mr. Loriso will be
assisted by Mrs. Natalie Avila on the Grand Avenue project and by Mr. Reza Amirazodi for the
Assistant Engineer position.
Based upon the meeting conducted between the City and RKA on February 5, 2014, the following is
what is understood to be requirements of the funding compliance for the Grand Avenue project:
• RKA.will review and address the comments provided by Caltrans Local Assistance prior to
beginning any of the Project Authorization Process.
• Per the "Project Authorization. Process", RKA will conduct the tasks associated with the
Preliminary Engineering or "Design" phase in order to process the project for obligation.
This phase includes conducting the necessary field review of the project, preparing the
NEPA document and coordination with City Environmental Planner to review
environmental studies documents in order to submit the Preliminary Environmental Study
(PES). Additionally, RKA will prepare the short -form Right -of -Way (ROW) Certification for
the project since the project will not be acquiring any additional right-of-way nor relocating
existing utilities.
• RKA will coordinate with the City's design consultant to prepare Plans, Specifications, and
Estimate (PS&E) package submittal.
PAGE I CITY OF DIAMOND BAR
FEDERAL FUNDING COMPLIANCE AND
ASSISTANT ENGINEER SUPPORT SERVICES
• At the completion of the preliminary engineering process, RKA will prepare the documents
to Request for Authorization to Proceed with Construction (RFA). from the Caltrans Local
Assistance office
• It is understood that upon receipt of approval for authorization from Caltrans Local
Assistance to bid the project, the City will proceed with the design consultant to advertise
and award the project for construction. RKA will prepare the Local Agency Construction
Contract Administration Checklist (Award Package) to be submitted to Caltrans Local
Assistance.
• During the construction portion of the project, RKA will be responsible for the submitting
the progress invoices to Caltrans Local Assistance, once received from the City. At the
completion of the construction, RKA will prepare a final report of expenditures and invoice
to Caltrans Local Assistance as required for the Final Project Completion.
• RKA will provide a complete project file based upon the suggestions listed in the Caltrans
Local Assistance Procedures Manual (LAPM) and provide assistance in a Caltrans or FHWA
project file audit within one year of final project completion.
The following information is intended to describe the services that will be provided for the As -
Needed Federal Funding Research and Compliance task.
• Provide staff support for Programming Federally Funded Projects (using ProgramMetro
Database), Los Angeles County Metropolitan Transportation Authority (Metro) Obligation
Plan, and various other Funding Assistance as needed to meet Federal Highway
Administration Project Compliance.
• Other Project/Program support task services that the City may request.
The following information is intended to describe the services that will be provided for the
Assistant Engineer position.
• Reza Amirazodi would be assigned to work at the City of Diamond Bar to perform the
duties of the Assistant Engineer position for a period of three (3) days per week, nine (9)
hours per day. The duration of this task will be from March 3, 2014 through August 29,
2014. For purposes of calculating the fee proposal, the total hours provided per week will
be 31, in order to account for the potential of additional requested coverage at City Hall by
Reza.
• Reza would be responsible for coordinating plan check submittals between developers and
the City's plan check consultant (Hall and Foreman).
• Plot plan submittals by developers would be coordinatedfreviewed by Reza within a one
week turnaround in order to assist planning with preparing conditions of approval on the
projects.
• Reza would work with utility companies to coordinate the issuance of encroachment
permits for work to be performed.
• Reza would be supported by RKA office staff, as well as coordinate with contract services
provided by RKA for the Building and Safety Division,
PAGE 2 CITY OF DIAMOND BAR
FEDERAL FUNDING COMPLIANCE AND
ASSISTANT ENGINEER SUPPORT SERVICES
FEE PROPOSAL
RKA Consulting Group proposes to provide the above-described services on a time
and materials basis.
• The fee proposal for the Funding Compliance of Grand Avenue is $24,000. This
accounts for 36 weeks of service at 6 hours per week, from Notice to Proceed
through Final Project Completion.
• The estimated Time and Materials fee for the As -Needed Programming/Task is
$9,500.
• The fee proposal for the Assistant Engineer Services is for a not -to -exceed fee of
$60,450. This accounts for 26 weeks of services at 31 hours per week, beginning
March 3, 2014 through August 28, 2014.
Progress invoices will be submitted on a monthly basis throughout the duration of the contract.
HOURLY RATE SCHEDULE
Project Manager (Steve Lorisa)
Project Engineer (Natalie Avila)
Assistant Engineer (Reza Amirazodi)
$ 140.00
$ 110.00
$ 75.00
We appreciate the opportunity to provide this proposal and look forward to working with you on
these projects. If you have any questions, please do not hesitate to call.
Sincerely,
Steve R. Loriso
Director of Engineering
PAGE 3 CITY OF DIAMOND BAR
FEDERAL FUNDING COMPLIANCE AND
ASSISTANT ENGINEER SUPPORT SERVICES
CITY COUNCIL
Agenda # 7.1(a )
Meeting Date: February 18, 2014
AGENDA REPORT
TO: Honorable Mayor and Memb FRDINANCE
Council
VIA: James DeStefano, City Ma a
TITLE: ADOPTION OF AN URGENCY OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR EXTENDING URGENCY ORDINANCE (02)2014
SUSPENDING CHAPTER 8.26 OF THE DIAMOND BAR MUNICIPAL CODE
AND PROHIBITING THE OPERATION AND ESTABLISHMENT OF MEDICAL
MARIJUANA DISPENSARIES
RECOMMENDATION:
Adopt.
FISCAL IMPACT:
None.
BACKGROUND 1 DISCUSSION:
California Proposition 215 allows for the growth and use of medical marijuana by "Primary Caregivers" and
"Qualified Patients". However, state law does not provide authorization for retail medical marijuana
dispensaries and the manufacture, distribution and/or use of marijuana remains a criminal offense under
federal law.
In an effort to maintain local control over land use decisions, the City Council adopted Urgency Ordinance
(02)2014 on January 21, 2014. The Interim Ordinance prohibits the establishment and/or operation of retail
medical marijuana dispensaries for a period of 45 days with the understanding that a permanent prohibition of
such facilities would be forthcoming for consideration.
To provide staff with time to notice and implement the permanent ordinance and ensure there is no lapse in the
Council's direction to prohibit dispensaries, it is recommended that the Council extend Urgency Ordinance
(02)2014 for a period of ten months and fifteen days. Pursuant to Government Code Section 65858(d) a written
report describing the actions taken to alleviate the conditions leading to the adoption of the Interim Urgency
Ordinance has been prepared and is attached to this report.
The City Attorney has reviewed and approved the proposed ordinance.
Prepared by:
0-,L)�-Q
Ryan In
ean, Assistant to the City Manager
Attachments: Urgency Ordinance (XX)2014 & Written Report in Compliance with Gov't Code Sec. 65858(d)
ORDINANCE NO. (XX)2014
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR EXTENDING URGENCY
ORDINANCE (02)2014 SUSPENDING CHAPTER 8.26 OF
THE DIAMOND BAR MUNICIPAL CODE AND PROHIBITING
THE OPERATION AND ESTABLISHMENT OF MEDICAL
MARIJUANA DISPENSARIES.
WHEREAS, California Government Code section 65858(a) authorizes the City Council to
adopt, as an urgency measure, an interim ordinance prohibiting any uses which may be in
conflict with a contemplated zoning proposal which the City Council, planning commission or
planning department is studying to protect the public health, safety and welfare; and
WHEREAS, on January 21, 2014, the City Council adopted such an urgency ordinance
prohibiting the establishment of medical marijuana dispensaries, which is effective for 45 days
or until March 7, 2014; and
WHEREAS, Government Code section 65858(a) authorizes the City Council to extend
the urgency ordinance for 10 months and 15 days after publishing notice of a hearing on the
extension pursuant to Government Code section 65090; and
WHEREAS, in 1996 California voters approved Proposition 215, commonly referred to as
the Compassionate Use Act ("Act"), which enabled seriously ill patients to legally possess, use
and cultivate marijuana for medicinal purposes under state law; and
WHEREAS, in January 2004, SB 420 was enacted by the state legislature to clarify the scope
of the Act and to allow local jurisdictions to adopt and enforce rules and regulations consistent with
the Act; and
WHEREAS, in 2008, the California Attorney General published guidelines for the Security
and Non -Diversion of Marijuana Grown for Medical Use which, among other things, suggested
standards for the lawful operation of medical marijuana cooperatives and collectives; and
WHEREAS, neither the Act, nor subsequent legislative or Attorney General Guidelines,
permit medical marijuana dispensaries to operate in the retail establishment manner customarily
seen in California cities; and
WHEREAS, notwithstanding California's efforts to decriminalize the provision of marijuana
for specified medicinal purposes, the Federal Controlled Substances Act classifies marijuana as
a Schedule I narcotic and Congress has concluded that marijuana does not have any acceptable
medical uses and under federal law the manufacture, distribution, or possession of marijuana is
a criminal offense (21 United States Code sections 812, 841 and 844); and
WHEREAS, in the United States Supreme Court decision of Gonzales v. Raich, 125 S. Ct.
2195, the Court held that there is no medical necessity exception under federal law to the prohibition
against the manufacture, distribution and possession of marijuana and that notwithstanding the fact
that it does not violate California law in some instances to manufacture, distribute and possess
marijuana for specified medicinal purposes, it still violates federal law and federal law prevails over
state law in the regulation of Schedule I narcotics; and
WHEREAS, in City of Riverside v. Inland Empire Patients Health and Wellness Center (2013)
56 Cal.0 729, the California Supreme Court held that State law did not preempt a city's land use
regulatory authority and in particular, the authority to prohibit marijuana dispensaries; and
WHEREAS, a conflict exists between California law, which provides that the manufacture,
distribution and possession of marijuana under certain circumstances for medicinal purposes does
not violate state law, and federal law, which prohibits the manufacture, distribution and possession
of marijuana under any circumstances, and
WHEREAS, in 2006 the City adopted Ordinance 4-06, adding Chapter 8.26 which regulated
the operation and number of marijuana dispensaries that could be located within the City; and
WHEREAS, in Pack v. City of Long Beach (2011) 199 Cal. App. 4th 1070, which has been
granted Supreme Court review, a California appellate court held that to the extent that city regulations
provide for the issuance of any permit for marijuana dispensaries they are preempted by federal law;
and
WHEREAS, cities that have medical marijuana dispensaries have witnessed a number of
significant adverse secondary effects from their operation as chronicled in detail by a report
prepared by the California Police Chiefs Association, dated April 22, 2009. In these reports
increases in crime, such as burglary, drug dealing, armed robbery, and murder, connected to
marijuana dispensaries occurred as well as quality of life impacts such as adverse traffic and
noise; and
WHEREAS, based on this experience it is reasonable to conclude if permitted marijuana
dispensaries could have similar negative effects on the public health, safety and welfare to the
residents and businesses in the City; and
WHEREAS, the City Council determines, by a four-fifths vote, that this urgency ordinance is a
matter of City-wide importance and necessary for the immediate preservation and protection of the
public health, safety or welfare of the community.
NOW THEREFORE, the City Council of the City of Diamond Bar hereby ordains as
follows:
SECTION I:
For the period of this Ordinance, or any extension thereof, a medical marijuana dispensary
shall be considered a prohibited use in any zoning district of the City, even if located within an
otherwise permitted use, and neither the City Council nor City Staff shall approve any use,
interpretation, permit, license, certificate of occupancy, zoning code or general plan amendment
allowing the operation and/or establishment of a medical marijuana dispensary.
SECTION Il.
For purposes of this Ordinance the following definitions shall apply:
"Medical marijuana dispensary" means any association, business, facility, use,
establishment, location, delivery service, cooperative, collective, or provider, whether fixed or
mobile, that possesses, cultivates, distributes, makes available or otherwise facilitates the
distribution of marijuana to or for more than three persons or to or for any person who is not a
qualified patient or primary caregiver.
"Qualified patient" is a person who is entitled to the protections of the California Health and
Safety Code section 11362.5, inclusive of a person with an identification card as that termed is
defined in California Health and Safety Code section 11362.7.
"Primary caregiver" is an individual, designated by a qualified patient or by a person with an
identification card, who has consistently assumed responsibility for the housing, health or safety of
that patient or person as is further defined in California Health and Safety Code section 11362.7.
SECTION III:
Public Nuisance --Any violation of this Ordinance shall constitute a public nuisance and may
be abated in accordance with Section 1.04.010(e) of the Diamond Bar Municipal Code.
SECTION IV:
Penalty—Any person who violates this Ordinance shall be guilty of a misdemeanor and be
punished as provided for in Section 1.04.010(a) of the Diamond Bar Municipal Code.
SECTION V:
Based on the facts recited above, the City Council finds that the operation and/or
establishment of medical marijuana dispensaries under current zoning laws are a threat to the public
health, safety and welfare. This Ordinance is introduced, passed and adopted at one meeting and
shall become effective immediately in accordance with Section 65858 of the California Government
Code. This urgency ordinance shall be effective for an additional 10 months and 15 days and shall
expire on January 20, 2015, unless the City Council otherwise directs that it shall expire at an earlier
time.
SECTION VI:
The adoption of this Ordinance is not a project within the meaning of the California
Environmental Quality Act in that it will not cause either a direct physical change in the environment,
or a reasonably foreseeable indirect physical change in the environment, in that under the City's
current municipal code only one medical marijuana dispensary is permitted and there are not medical
marijuana dispensaries currently open in the City.
SECTION VII:
If any section, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any
reason held to be invalid or unconstitutional, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that it would have passed
this Ordinance, and each section, subdivision, paragraph, sentence, clause and phrase thereof,
irrespective of the fact that any one (or more) section, subdivision, paragraph, sentence, clause or
phrase had been declared invalid or unconstitutional.
SECTION Vlll:
The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the
same or a summary thereof to be published once within fifteen (15) days after this Ordinance is
passed and adopted, in a newspaper of general circulation, published and circulated in the City of
Diamond Bar and shall post a certified copy of this Ordinance, together with the vote for and against
the same, in the Office of the City Clerk.
ADOPTED this 18th day of February, 2014.
Carol Herrera, Mayor
ATTEST: APPROVED AS TO FORM:
Tommye Cribbins, City Clerk
David DeBerry, City Attorney
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that
the foregoing Urgency Ordinance was introduced at the regular meeting of the City Council held on
the day of , 2014, and was duly passed, approved and adopted by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Tommye A. Cribbins, City Clerk
WRITTEN REPORT REQUIRED BY GOVERNMENT CODE
SECTION 65858(d) IN REFERENCE TO URGENCY ORDINANCE
(02)2014 SUSPENDING CHAPTER 8.26 OF THEDIAMOND BAR
MUNICIPAL CODE AND PROHIBITING THE OPERATION AND
ESTABLISHMENT OF MEDICAL MARIJUANA DISPENSARIES
Background:
On January 21, 2014, the City Council of the City of Diamond Bar adopted Interim Urgency
Ordinance (02)2014, prohibiting the establishment and operation of retail medical marijuana
dispensaries for a period of 45 days.
Pursuant to Government Code Section 65858(d), at least ten (10) days prior to the expiration or
extension of a moratorium, the City Council must issue a report describing the measures taken to
alleviate the conditions leading to the adoption of the Interim Urgency Ordinance. This document
constitutes the written report required by Government Code Section 65858(d).
Discussion:
In 1996 California voters approved Proposition 215, commonly referred to as the Compassionate Use
Act ("Act"), which enabled seriously ill patients to legally possess, use and cultivate marijuana for
medicinal purposes under state law. Subsequently, SB 420 was enacted by the state legislature to
clarify .the scope of the Act and to allow local jurisdictions to adopt and enforce rules and regulations
consistent with the Act.
Under federal law the manufacture, distribution, or possession of marijuana for any purpose is a
criminal offense. Under the Act, marijuana use for medicinal purposes has not been declared legal, it
simply is just not a crime under California state law as long as the person seeking the marijuana has
a doctor's "recommendation". Under the Act, "Primary Caregivers" and "Qualified Patients" may grow
and sell medical marijuana, while only Qualified Patients may use it. In any event, the Act does not
authorize the type of retail medical marijuana dispensaries that have been opening in various
California cities. Furthermore, there is an ongoing conflict between the Act and federal law, under
which it remains a crime to use, distribute or write a "prescription" for marijuana. This has led to DEA
raids on dispensaries throughout Southern California.
There have been a number of court cases discussing the interplay between federal and state laws
regulating in marijuana. In the United States Supreme Court decision of Gonzales v. Raich, 125 S.
Ct. 2195, the Court held that there is no medical necessity exception to the prohibition against the
manufacture, distribution and possession of marijuana under federal law. More importantly, the Court
also held that federal law prevails over state law when a conflict exists between the two and thus,
although medicinal use may not violate state law, it still violates federal law. Recently, in City of
Riverside v. Inland Empire Patients Health and Wellness Center (2013) 56 Cal.4th 729, the California
Supreme Court held that State law did not preclude the City of Riverside's authority to prohibit
marijuana dispensaries. Also, in Pack v. City of Long Beach (2011) 199 Cal. App. 41h 1070, a
California appellate court held that to the extent city regulations provided for the issuance of any
permit for marijuana dispensaries that it is preempted by federal law. The California Supreme Court
has granted review of the Pack decision.
City staff and the City Attorney have studied the conditions related to medical marijuana dispensaries
in an effort to alleviate the conditions. Thus far, this research has included:
• A review of the actions taken by other local governmental agencies related to medical
marijuana dispensaries, including whether they are permitted, regulated or prohibited.
• A review of urgency ordinances related to medical marijuana dispensaries that have been
adopted by other local governmental agencies.
• A review and analysis of state and federal statutes and legal decisions associated with medical
marijuana dispensaries.
• A review of adverse impacts of medical marijuana dispensaries reported by other jurisdictions
and law enforcement agencies. Reports of adverse impacts associated with dispensaries
include, but are not limited to:
■ Increased crime, including burglary and robbery, in the vicinity of the dispensaries.
• Increased calls for public safety services/diversion of public safety resources from other
areas of the City to address calls related to the dispensaries.
• Reports of criminal activity in the vicinity of the dispensaries.
■ Public smoking of marijuana.
• Complaints by neighboring businesses or citizens in the area of the dispensaries.
■ Loitering and disturbances in the vicinity of the dispensaries.
• A review and analysis of state and federal legal decisions related to medical marijuana
dispensaries.
Recommendation:
It is recommended the City Council receive and file this report.
CITY COUNCIL
Agenda # 7. 1 ( b
Meeting Date: February 18, 2014
AGENDA REPORT
TO: Honorable Mayor and Member of the City Council
VIA: James DeStefano, City Man
TITLE: FIRST READING OF AN ORDIN NCE OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR REPEALING AND REPLACING CHAPTER 8.26 OF THE DIAMOND
BAR MUNICIPAL CODE PROHIBITING THE OPERATION AND ESTABLISHMENT OF
MEDICAL MARIJUANA DISPENSARIES
RECOMMENDATION:
Introduce first reading of the Ordinance, and upon approval, schedule the second reading for March 4, 2014.
FISCAL IMPACT:
None.
BACKGROUND I DISCUSSION:
In 1996, voters approved Proposition 215, the "Compassionate Use Act" ("Act") providing Californians with the
right to obtain and use marijuana for medical purposes. Under the terms of the Act, users must obtain a
doctor's "recommendation" and the growth and sale of medical marijuana is limited to "Primary Caregivers"
and "Qualified Patients" with only "Qualified Patients" eligible to use it. The Act does not, however, expressly
authorize retail medical marijuana establishments, many of which are operated outside the strict guidelines of
the Act. Furthermore, the manufacture, distribution, or possession of marijuana remains a criminal offense
under federal law.
To manage the ongoing conflict between state and federal law, retain local land use decision-making authority
and ensure the protection of public health, safety and welfare, the City Council adopted Urgency Ordinance
(02)2014, prohibiting the establishment and/or operation of retail medical marijuana facilities for a period of 45
days to provide adequate time to develop a permanent prohibition for consideration. In cooperation with the
City Attorney, staff has now completed this process, drafting an ordinance expressly prohibiting medical
marijuana dispensaries as a permitted use in any zoning district of the City. The ordinance also clearly defines
medical marijuana facilities to including all fixed or mobile locations, collectives/cooperatives, services, etc.
It is recommended the Council approve the ordinance for first reading.
Prepared by'
*R—han, Assistant to the City Manager
Attachments: Ordinance (XX)2014
ORDINANCE NO. (XX)2014
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR REPEALING AND REPLACING CHAPTER
8.26 OF THE DIAMOND BAR MUNICIPAL CODE
PROHIBITING THE OPERATION AND ESTABLISHMENT OF
MEDICAL MARIJUANA DISPENSARIES.
WHEREAS, in 1996 California voters approved Proposition 215, commonly referred to as
the Compassionate Use Act ("Act"), which enabled seriously ill patients to legally possess, use
and cultivate marijuana for medicinal purposes under state law; and
WHEREAS, in January 2004, SB 420 was enacted by the state legislature to clarify the scope
of the Act and to allow local jurisdictions to adopt and enforce rules and regulations consistent with
the Act; and
WHEREAS, in 2008, the California Attorney General published guidelines for the Security
and Non -Diversion of Marijuana Grown for Medical Use which, among other things, suggested
standards for the lawful operation of medical marijuana cooperatives and collectives; and
WHEREAS, neither the Act, nor subsequent legislative or Attorney General Guidelines,
permit medical marijuana dispensaries to operate in the retail establishment manner customarily
seen in California cities; and
WHEREAS, notwithstanding California's efforts to decriminalize the provision of marijuana
for specified medicinal purposes, the Federal Controlled Substances Act classifies marijuana as
a Schedule I narcotic and Congress has concluded that marijuana does not have any acceptable
medical uses and under federal law the manufacture, distribution, or possession of marijuana is
a criminal offense (21 United States Code sections 812, 841 and 844); and
WHEREAS, in the United States Supreme Court decision of Gonzales v. Raich, 125 S. Ct.
2195, the Court held that there is no medical necessity exception under federal law to the prohibition
against the manufacture, distribution and possession of marijuana and that notwithstanding the fact
that it does not violate California law in some instances to manufacture, distribute and possess
marijuana for specified medicinal purposes, it still violates federal law and federal law prevails over
state law in the regulation of Schedule I narcotics; and
WHEREAS, in City of Riverside v. Inland Empire Patients Health and Wellness Center (2013)
56 Cal.4t' 729, the California Supreme Court held that State law did not preempt a city's land use
regulatory authority and in particular, the authority to prohibit marijuana dispensaries; and
WHEREAS, a conflict exists between California law, which provides that the manufacture,
distribution and possession of marijuana under certain circumstances for medicinal purposes does
not violate state law, and federal law, which prohibits the manufacture, distribution and possession
of marijuana under any circumstances; and
WHEREAS, in 2006 the City adopted Ordinance 4-06, adding Chapter 8.26 which regulated
the operation and number of marijuana dispensaries that could be located within the City; and
WHEREAS, in Pack v. City of Long Beach (2011) 199 Cal. App. 4th 1070, which has been
granted Supreme Court review, a California appellate court held that to the extent that city regulations
provide for the issuance of any permit for marijuana dispensaries they are preempted by federal law;
and
WHEREAS, cities that have medical marijuana dispensaries have witnessed a number of
significant adverse secondary effects from their operation as chronicled in detail by a report
prepared by the California Police Chiefs Association, dated April 22, 2009. In these reports
increases in crime, such as burglary, drug dealing, armed robbery, and murder, connected to
marijuana dispensaries occurred as well as quality of life impacts such as adverse traffic and
noise; and
WHEREAS, based on this experience it is reasonable to conclude if permitted marijuana
dispensaries could have similar negative effects on the public health, safety and welfare to the
residents and businesses in the City; and
NOW THEREFORE, the City Council of the City of Diamond Bar hereby repeals existing
Chapter 8.26 of the Diamond Bar Municipal Code and does hereby ordain that it shall be replaced as
follows:
SECTION I.-
"Chapter
:
"Chapter 8.26 MEDICAL MARIJUANA BUSINESSES
Sec. 8.26.010 Medical Marijuana Businesses — Prohibited
A medical marijuana dispensary shall be considered a prohibited use in any zoning district of
the City, even if located within an otherwise permitted use, and neither the City Council nor City Staff
shall approve any use, interpretation, permit, license, certificate of occupancy, zoning code or
general plan amendment allowing the operation and/or establishment of a medical marijuana
dispensary.
Sec. 8.26.020 Definitions.
For purposes of this Chapter the following definitions shall apply:
(a) "Medical marijuana dispensary" means any association, business, facility, use,
establishment, location, delivery service, cooperative, collective, or provider, whether fixed or
mobile, that possesses, cultivates, distributes, makes available or otherwise facilitates the
distribution of marijuana to or for more than three persons or to or for any person who is not a
qualified patient or primary caregiver.
(b) "Qualified patient" is a person who is entitled to the protections of the California Health
and Safety Code section 11362.5, inclusive of a person with an identification card as that termed is
defined in California Health and Safety Code section 11362.7.
(c) "Primary caregiver" is an individual, designated by a qualified patient or by a person
with an identification card, who has consistently assumed responsibility forthe housing, health or
safety of that patient or person as is further defined in California Health and Safety Code section
11362.7.
(d) The term "marijuana transport business" when used in this Chapter shall be any person
or entity that transports or offers to transport marijuana in any vehicle or by any other means. A
person who is transporting marijuana to a qualified patient for whom he or she is the primary
caregiver shall not be a "marijuana transport business".
Sec. 8.26.030. Additional Prohibitions
No person shall own, operate, or manage a medical marijuana dispensary or marijuana
transport business. No person shall lease or offer to lease any facility or any location as a medical
marijuana dispensary or for a marijuana transport business. No person shall employ any persons or
be employed at a medical marijuana dispensary or in a marijuana transport business.
Sec. 8.26.040. Penalties.
(a) Public Nuisance—Any violation of this Chapter shall constitute a public nuisance and
may be abated in accordance with Section 1.04.010(e) of the Diamond Bar Municipal Code.
(b) Any person who violates this Chapter shall be guilty of a misdemeanor and be punished
as provided for in Section 1.04.010(a) of the Diamond Bar Municipal Code."
SECTION II:
The adoption of this Ordinance is not a project within the meaning of the California
Environmental Quality Act in that it will not cause either a direct physical change in the environment,
or a reasonably foreseeable indirect physical change in the environment, in that under the City's
current municipal code only one medical marijuana dispensary is permitted and there are not medical
marijuana dispensaries currently open in the City.
SECTION III:
If any section, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any
reason held to be invalid or unconstitutional, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that it would have passed
this Ordinance, and each section, subdivision, paragraph, sentence, clause and phrase thereof,
irrespective of the fact that any one (or more) section, subdivision, paragraph, sentence, clause or
phrase had been declared invalid or unconstitutional.
SECTION IV:
The City Clerk shall certify to the passage and, adoption of this Ordinance and shall cause the
same or a summary thereof to be published once within fifteen (15) days after this Ordinance is
passed and adopted, in a newspaper of general circulation, published and circulated in the City of
Diamond Bar and shall post a certified copy of this Ordinance, together with the vote for and against
the same, in the Office of the City Clerk.
ADOPTED this day of 12014
Carol Herrera, Mayor
APPROVED AS TO FORM:
David DeBerry, City Attorney
I, Tommye Cribbins, the City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar,
California, held on the day of , 2014, and was finally passed at a regular meeting
of the City Council of the City of Diamond Bar, held on the day of , 2014, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk
City of Diamond Bar
CITY COUNCIL
Agenda 4 8.1(a&b)
Meeting Date: February 18, 2014
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: James DeStefano, City M e.
TITLE: (a) Resolution No. 2014 -XX app oving Fiscal Year 2013-2014 Budget Amendment; and,
(b) Resolution No. 2014 -XX amending Resolution No. 2013-10 Re -Establishing Deputy
City Manager Classification, Salary Grade and Fringe Benefits Effective February 18,
2014.
RECOMMENDATION:
Adopt
BACKGROUND:
The City Council adopted Resolution No. 2013-07 on May 21, 2013 approving the FYI 3-14 Municipal
Budget. The City Council has approved additional appropriations as they have occurred throughout
the year. It is City policy for staff and the City Council to periodically review the annual budget and
make adjustment as deemed necessary.
DISCUSSION:
The City's current adjusted General Fund Budget for FYI 3-14 shows anticipated resources of
$22,146,359. It is recommended that the resource estimate be increased by $953,999 to
$23,100,358. The current approved General Fund appropriations budget equals $22,290,846. It is
recommended that this budget be increased by $708,356 to $22,999,202. In addition, the use of fund
balance reserves in the amount of $328,882 are being appropriated due to a slight increase in
Economic Development costs ($2,450), an increase to subsidize the Lighting & Landscape
Assessment Districts ($80,632), the replacement of two-thirds of the personal computers throughout
City Hall and the Diamond Bar Center ($140,800), and an appropriation for the resurfacing of the
parking lots of several City's parks ($105,000). These recommended changes in the General Fund
estimated resources and appropriations will result in an estimated $15,231,538 in General Fund fund
balance at the end of the fiscal year. This estimated fund balance is down from $15,795,879 in the
2013114 adopted budget. This decrease is due to the use of fund balance reserves for long term,
capital improvements to the Diamond Bar Center, replacement of personal computers that had been
deferred and an increased subsidy to the Lighting and Landscape Districts.
Unreserved Fund Balance @ Beg of FY
Less Uses of Unreserved Fund Bal
Estimated Unreserved Fund Bal @ End of FY
General Fund Revenues:
$17,152,288
$17,152,288
(1,693,024) (328,882) (2,021,906)
$15,314,777 ($83,239) $15,231,538
When the FYI 3-14 Budget was adopted, careful consideration went into the preparation of the
revenue estimates. The economy has continued to improve during the last year with unemployment
rates beginning to come down and consumer spending continuing to rise. The housing market has
also been steadily improving. Nearly all categories of revenues are showing growth. In preparation
for the mid -year budget review, staff spent a considerable amount of time examining the City's
revenues to ensure valid revenue estimates in this time of economic recovery.
• Other Taxes –Included in the "Other Taxes" category are Sales Tax, Transient Occupancy Tax,
Property Transfer Tax and Franchise Tax. This category of revenue has been adjusted upward
by $217,097, due to an increase in Sales Tax and Property Transfer Tax revenue. The increase
in these areas is due to improvement in the local economy and in the housing market.
State Subventions — Property Tax In Lieu of Vehicle License Fees is being increased by
$94,670 based on actual collections received in January 2014.
Fines & Forfeitures – Included in this category is Vehicle Code Fines, Municipal Code Fines,
False Alarm Fees and Parking Fines. This category of revenue has been adjusted upward by
$15,900 which is an increase in Parking Fines ($85,000) due to better collection services/rates by
the City's new parking vendor, an increase in False Alarm Fees ($2,500) due to the
implementation of a new program aimed at better allocating Sheriff's Department resources offset
by a reduction in Vehicle Code Fines and Impound Fees collected and remitted by the County of
Los Angeles.
• Current Service Charges – This category includes Planning, Building and Engineering fees, as
well as, Recreation fees. It is recommended that the revenue projections be increased by
$264,500 based primarily on significant increases in permit volume in both the Planning and
Engineering departments and to a lesser degree contract class and special event revenue in the
Recreation area.
• Use of Money and Property – This category is being increased by $16,200. Investment income is
being re -allocated from the General Fund to various Special Revenue. Funds in the amount of
2
Current Budget
Amendment
Adjusted Budget
Resources
Annual Revenue
$20,453,335
$1,282,881
$21,736,216
Use of Fund Balance Reserve
1,693,024
(328,882)
1,364,142
Total Resources
$22,146,359
$953,999
$23,100,358
Total Appropriations
22,290,846
708,356
22,999,202
Impact to Fund Balance
($144,487)
$245,643
$101,156
Unreserved Fund Balance @ Beg of FY
Less Uses of Unreserved Fund Bal
Estimated Unreserved Fund Bal @ End of FY
General Fund Revenues:
$17,152,288
$17,152,288
(1,693,024) (328,882) (2,021,906)
$15,314,777 ($83,239) $15,231,538
When the FYI 3-14 Budget was adopted, careful consideration went into the preparation of the
revenue estimates. The economy has continued to improve during the last year with unemployment
rates beginning to come down and consumer spending continuing to rise. The housing market has
also been steadily improving. Nearly all categories of revenues are showing growth. In preparation
for the mid -year budget review, staff spent a considerable amount of time examining the City's
revenues to ensure valid revenue estimates in this time of economic recovery.
• Other Taxes –Included in the "Other Taxes" category are Sales Tax, Transient Occupancy Tax,
Property Transfer Tax and Franchise Tax. This category of revenue has been adjusted upward
by $217,097, due to an increase in Sales Tax and Property Transfer Tax revenue. The increase
in these areas is due to improvement in the local economy and in the housing market.
State Subventions — Property Tax In Lieu of Vehicle License Fees is being increased by
$94,670 based on actual collections received in January 2014.
Fines & Forfeitures – Included in this category is Vehicle Code Fines, Municipal Code Fines,
False Alarm Fees and Parking Fines. This category of revenue has been adjusted upward by
$15,900 which is an increase in Parking Fines ($85,000) due to better collection services/rates by
the City's new parking vendor, an increase in False Alarm Fees ($2,500) due to the
implementation of a new program aimed at better allocating Sheriff's Department resources offset
by a reduction in Vehicle Code Fines and Impound Fees collected and remitted by the County of
Los Angeles.
• Current Service Charges – This category includes Planning, Building and Engineering fees, as
well as, Recreation fees. It is recommended that the revenue projections be increased by
$264,500 based primarily on significant increases in permit volume in both the Planning and
Engineering departments and to a lesser degree contract class and special event revenue in the
Recreation area.
• Use of Money and Property – This category is being increased by $16,200. Investment income is
being re -allocated from the General Fund to various Special Revenue. Funds in the amount of
2
$15,000 based on the cash balances in those Funds. Also included in this category are
increases in the Diamond Bar Center rental income.
The changes in revenue estimates are outlined in Exhibit A.
General Fund Appropriations:
When the budget was adopted in May 2013 the General Fund appropriations equaled $21,375,404,
which included the use of Fund Balance reserves ($980,162), for Economic Development, Capital
Improvement Projects, the construction of a structure to house the emergency generator, updating of
the housing element piece of the General Plan, a document scanning system, the design of the
Heritage Park Community Center improvements and the subsidy to the three Lighting and Landscape
Districts. Prior to these mid -year budget amendments, the City Council had authorized carryovers
and additional appropriations in the amount of $915,442 for a total of $22,290,846. These additional
appropriations consisted primarily of:
Description Amount
DB Center Improvements (Carryovers from previous year) $ 334,209
Parkway Curb Removal Project $ 156,613
General Plan Update (Carryovers from previous year) $ 85,039
Mobile Command Post $ 45,000
Miscellaneous budget carryovers/adjustments $ 294,581
$ 915,442
The following are the highlights of the changes in the General Fund appropriations:
City Attorney — This City engaged the services of a new City Attorney late last fiscal year. When
the FY 13-14 budget was being prepared, staff estimated start up costs in addition to regular,
ongoing legal fees to be incurred. These costs are tracking lower than originally anticipated so
this budget has been adjusted downward by $25,000.
City Manager/City Clerk - When the Assistant City Manager position was vacated in late January
2014, an opportunity arose to re-evaluate the current organizational structure within the City
Manager's Office to maximize operational efficiencies, programmatic effectiveness and service
levels to both internal and external customers. As a result of that reflection and analysis, it is
proposed that a Deputy City Manager position be re-established within the classification and
salary plan to meet the current and upcoming needs of the organization. The Deputy City
Manager will oversee the Public Information Division and City Clerk function, be responsible for
citywide programs such as Risk Management, Emergency Preparedness, Waste Management
and Dial -A -Ride and be the primary liaison with the City's public safety partners (Los Angeles
County Sheriff's Department, Los Angeles County Fire Department and Inland Valley Humane
Society). The recommendation to add the Deputy City Manager position at salary grade 52E
($109,629.79 - $146,914.40) to the City Manager's Office and hold the Assistant City Manager
position vacant results in a $64,300 salary savings for the remainder of the 2013114 fiscal year
and an estimated $54,900 savings in salary and benefits during the 2014115 fiscal year.
Resolution No. 2014 -XX is attached amending the FY 2013-14 Compensation Plan.
• Finance — This department's budget has been reduced by $41,000 due to salary savings created
by a partial year vacancy in the Accounting Technician position.
• Human Resources - This division's budget has been reduced by $8,500 due to salary savings
created by a partial year vacancy in the Human Resources Manager position offset by an
increase in health insurance administration and unemployment claims.
• Information Systems — This division's budget has been increased by $28,500 due primarily to
unanticipated increase in computer maintenance costs and professional services related to
database work.
• General Government— This budget has been increased slightly by $6,000 for various items
related to maintenance and professional services.
• Civic Center- This budget has been increased by $53,806, primarily for electricity costs.
• Public Information — This budget has been increased by $67,500 for costs related to the City's 25th
Anniversary Celebration and cable channel production equipment. Some of these costs have
been offset by the use of salary savings and the utilization of restricted PEG fees.
• Law Enforcement — The Law enforcement budget has been decreased by $444,686 due to savings
in the Sheriff's Department contract. This savings will be transferred to the Law Enforcement
Reserve Fund at the end of the fiscal year in order to help offset any future increases to the
Sheriffs Department contract and Liability Trust Fund.
• Community Development Administration —This budget has been decreased by $4,745 in order to
reflect the remainder of the salary savings realized by a partial year vacancy in the Assistant
Planner position.
• Building & Safety—This budget has been increased by $71,000 primarily due to increase contract
services costs related to increased permit volume. These costs are offset by an increase in
building permit revenue in the amount of $175,000.
• Community Services Administration - The budget for community services administration has been
increased by $10,500 due to sick and vacation leave payouts.
• Diamond Bar Center— The Diamond Bar Center budget has been increased by $81,860 due to
the replacement of lights and ballasts throughout the Center, emergency HVAC repairs, air
conditioning upgrades, part time staff costs and additional costs associated with the replacement
of banquet chairs. These costs are offset by an increase in rental revenue in the amount of
$31,000. There is also a transfer of $30,000 to the Road Maintenance division for resurfacing of
the Diamond Bar Center parking lot which will be managed by the Public Works Department.
• Park Operations — This budget has been increased by $44,870 for additional utility costs due to
the lack of rainfall in Southern California this year.
4
• Recreation — The Recreation budget has been increased by $49,950 due in part to a refinement in
the estimate for part time Recreation staff, additional funds for the events planned for the City's
25th Anniversary Celebration and an increase for contract services related to contract classes
which is offset by an increase in contract class revenue.
• Public Works Administration — Appropriations have been increased by $15,140 for contract staff
purposes, which is offset by a corresponding revenue and salary savings. Also included is an
increase for environmental services related to new permit requirements.
• Engineering — Appropriations have been increased by $38,650 for contract staff purposes, which
is offset by a corresponding inspection revenue and salary savings from staff vacancies.
• Road Maintenance — Appropriations have been increased by $99,500 primarily for costs related to
the slurry seal of the parking lots at a variety of parks throughout the City. $105,000 of the
$150,000 project will be funded by General Fund reserves. This increase is offset by the salary
savings for the partial year vacancy of the Senior Street Maintenance Worker.
• Transfer out —As previously mentioned, savings in the Sheriff's Department budget in the amount
of $444,686 will be transferred to the Law Enforcement Reserve Fund in order to help fund any
future increases to the Sheriff's Department contract. A transfer to the Debt Service Fund in the
amount of $1,500 is being requested to cover the preparation of the required State Controller's
Report. A transfer to the Self Insurance Fund in the amount of $19,157 to cover additional
premiums is being requested. A transfer to the Computer Equipment Replacement Fund in the
amount of $140,800 is being requested in order to cover the unexpected need for a plotter
replacement and for personal computer replacement throughout City Hall and the Diamond Bar
Center. The PC replacement effort has been deferred for the past couple of years so as part of
the original adopted budget a provision to update half of the PC's was set. A decision was made
to purchase the balance of the PC's at City Hall and the Diamond Bar Center before the end of the
current fiscal year because the City would realize a significant savings.
• Transfer out - LLAD's - Due to increased expenses for utilities due to the lack of rain, an increased
transfer from General Fund reserves is required in the amount of $54,457 for LLAD 38, $35,896
for LLAD 39 offset by a decrease of $9,721 for LLAD 41. The total amount subsidized by the
General Fund for the LLAD's is $201,467. This General Fund subsidy will continue to rise each
year as the costs to maintain the Districts rise and the property owner's contribution remains the
same.
There are brief explanations of all of theadjustments to the General Fund appropriations beginning
on page 15 of Exhibit A.
Special Revenue and Internal Service Funds:
Measure R Fund
Investment earnings in the amount of $3,000 are being reallocated from the General Fund to the
Measure R Fund based on fund balances.
Gas Tax
Gas Tax revenue is being decreased by $55,501 due to revised estimates by the State of California.
Proposition A Fund
Investment earnings in the amount of $3,000 are being reallocated from the General Fund to the
Proposition A Fund based on fund balances. Additional costs in the amount of $2,400 are being
added for shuttle service for additional Concerts in the Park in conjunction with the City's 25th
Anniversary Celebration.
Proposition C Fund
Investment earnings in the amount of $1,500 are being reallocated from the General Fund to the
Proposition C Fund based on fund balances. The Proposition C Fund appropriations are being
increased by $55,000 for increased usage of the Dial -A -Cab services.
Integrated Waste Management Fund
Investment earnings in the amount of $3,000 are being reallocated from the General Fund to the
Integrated Waste Management Fund based on fund balances.. Appropriations are being increased by
$54,153 for the costs associated with the City's Beverage Container Recycling Grant.
Traffic Improvement Fund
Investment earnings in the amount of $2,500 are being reallocated from the General Fund to the
Traffic Improvement Fund based on fund balances.
Park Fees Fund (Quimby)
The transfer to the CIP Fund ($496) is being adjusted based on fund balance availability.
Prop A — Safe Parks Fund
The transfer to the General Fund is being reduced by $8,862 based on fund balance availability and
because less work will be performed by the California Conservation Corp this fiscal year.
Narcotics Asset Forfeiture Fund
Additional funds ($891) are being appropriated in order to help fund the STAR Deputy.
LLAD #38, 39 and 41 Funds
The LLAD's revenue is being reduced by $6,600 due to lower property tax collection rates. The costs
are being increased to pay for higher utility costs requiring an additional transfer in from the General
Fund in the amount of $80,632 for a total General Fund subsidy of $201,467.
Public Financing Authority -- Debt Service Fund
The Debt Service fund is being increased by $1,500 for the preparation of the State Controller's
Report. This was the first year of this statewide requirement for Public Financing Authorities.
Self Insurance Fund
The self insurance fund is being increased by $19,157 for Pollution Liability Insurance and other
premium increases.
Co
Amendment to No. 8.I(a)
Staff Report
Computer Equipment Replacement Fund
The computer equipment replacement fund is being increased by $140,800 for the emergency
purchase of a plotter and the replacement of personal computers at City Hall and the Diamond Bar
Center.
FINANCIAL IMPACT:
General Fund
The Mid -Year Budget Amendment includes an increase in estimated revenue for the General Fund
in the amount of 49-($953,999) and.an increase in General Fund appropriations in the
amount of &TG -56 ($708,358) which is outlined in Exhibit A.
Special Revenue and Internal Service Funds
Changes to the other funds are outlined in Exhibit A.
The following is a brief recap of the changes:
Revenue
Appropriations Fund Bal
Increase/
Increasel Net Increase
(Decrease).
(Decrease) (Decrease)
Special Revenue Funds
Law Enforcement Reserve
$ 447,186 $
- $
447,186
Measure R
3,000
-
3,000
Gas Tax
(55,501)
-
(55,501)
Proposition A
3,000
2,400
600
Proposition C
1,500
55,000
(53,500)
Integrated Waste Management
3,000
54,153
(51,153)
Traffic Improvement
2,500
2,500
Park Fees Fund (Quimby)
(496)
496
Prop A - Safe Parks Fund
(5,000)
(13,862)
8,862
Narcotics Asset Forfeiture Fund
891
(891)
LLAD 38 Fund
51,517
34,000
17,517
LLAD 39 Fund
33,782
18,000
15,782
LLAD 41 Fund
(6,588)
14,500
(21,088)
Total Special Fund Changes $ 478,396 $ 164,586 $ 313,810
Capital Improvement Projects Fund
Transfer from Quimby Fund (496) (496)
Debt Service Fund
Administrative Fees
Internal Service Funds
Self Insurance Fund
Equipment Replacement Fund
Computer Equip Replc Fund
Total Internal Srvc Funds Changes
General Fund Changes
Grand Totals
1,500 1,500 -
19,157 8,804 10,353
- 36,700 (36,700)
140,800 140,800 -
159,957 186,304 (26,347)
953,999 708,356 245,643
$1,593,356 $1,060,746 $532,610
7
Overall the Mid Year Budget amendment proposes an increase in Estimated Revenue of $1,593,356
for all funds and an overall increase in Appropriations of $1,060,746 for all funds.
PREPARED BY:
Dianna L. Honeywell
Finance Director
4�a�'C lt�VeeC
Finance Director
Attachments:
Resolution No. 2014 -XX Amending the FY 13-14 Budget
Resolution No. 2014 -XX Amending Resolution 2013-10 Re-establishing the Deputy City Manager Job
Classification, Salary Grade and Fringe Benefits Effective February 18, 2014
Exhibit A - Budget Worksheets
RESOLUTION NO. 2014 -XX
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING THE
FY13-14 MUNICIPAL BUDGET.
WHEREAS, the City Council has adopted Resolution No. 2013-07, A Resolution of the City
Council of the City of Diamond Bar approving and adopting a budget for the City of Diamond Bar for
the Fiscal Year commencing July 1, 2013 and ending June 30, 2014 including maintenance and
operations, special funds and capital improvements and appropriating funds for accounts
departments, divisions, object and purposes therein set forth (herein referred to as the "Budget"); and
WHEREAS, the City Council may choose to amend the Budget from time to time throughout
the fiscal year; and
WHEREAS, an amendment to the FY 2013-14 Budget is attached as Exhibit A; and
WHEREAS, the Amendment has been presented to the City Council at a City Council meeting;
and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as
follows:
Section 1. The City Council hereby finds and determines that the FY13-14 Annual Budget be
amended as set forth in the attached Exhibit A.
Section 2. There are hereby appropriated for obligations and expenditures by the City Manager the
amounts shown on the attached Exhibit. All obligations and expenditures shall be incurred and made
in the manner provided by the provisions of State law and City ordinances and resolutions applicable
to purchasing and contracting.
The City Clerk shall certify to the adoption of this Resolution.
PASSED, ADOPTED AND APPROVED this day of , 2014.
Carol Herrera, Mayor
10
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the day of , 2014, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
Tommye Cribbins, City Clerk of the
City of Diamond Bar
10
CITY OF DIAMOND BAR
FY 2013-14
MIDYEAR BUDGET AMENDMENT
GENERALFUND
Estimated Resources
Property Taxes
Other Taxes
State Subventions
From Other Agencies
Fines & Forfeitures
Current Services & Charges
Use of Money & Property
Cost Reimbursements
Transfers -Tri Other Funds
Fund Balance Reserves
Appropriations
City Council
City Attorney
City Manager/City Clerk
Finance
Human Resources
Information Technology
General Government
Civic Center
Publlc €nformation
Economic Development
Law Enforcement
Volunteer Patrol
Fire
Animal Control
Emergency Preparedness
Community Dev/Planning
Building & Safety
Neighborhood Improvement
Community Svcs Admin
Diamond Bar Center - Ops
Park Operations
Recreation
Public Works - Admin
Engineering
Road Maintenance
Landscape Maintenance
Transfer Out - Other Funds
Total Appropriations
Excess Resources over Approp
Fund Bal Reserves @ Beg of Year
Available Resources
Uses of Fund Balance Reserves:
Economic Development
General Plan
Transfer Out - LLADS
Emergency Generator Housing
Document Scanning System
Residential Slurry Seal- Area 16
Grandview Trail Construction
Grandview TralI Link Construction
Design - Heritage Park Comm Ctr Imp
Diamond Bar Center Improvements
Mobile Command Post
Dog Park Improvements
Watershed Management
Parkway Curb Removal
PC Replacement @ City Hall & DBC
Park Slurry Seal Project
Est Fund Bal Reserves @ 6/30/14
16,230,219 (915,442) 15,314,777 (83,239) 15,231,535
12
Exhibit A
Previous
Mid Year
Adopted Budget
Adjustments
Current Budget
Amendment
Ada Budget
4,065,843
4,066,843
-
4,066,843
6,076,148
6,076,148
217,097
6,293,245
4,776,544
4,776,544
94,670
4,871,214
300,000
300,000
-
300,000
520,000
520,000
15,900
535,900
1,971,445
1,971,445
279,500
2,250,945
1,045,255
-
1,045,255
16,200
1,061,455
21D,000
-
210,000
-
210,000
1,487,100
-
1,487,100
1,750
1,488,850
950,152
712,862
1,693,024
328,882
2,021,906
21,433,497
712,862
22,146,359
953,999
23,100,358
166,610
-
166,610
-
166,610
320,000
32D,000
(25,006)
295,000
1,125,628
1,125,628
(8,500)
1,117,128
538,252
538,252
(41,OOD)
497,252
289,621
-
289,621
(8,500)
281,121
830,225
120,872
951,097
28,500
979,597
355,998
-
355,998
6,000
361,998
479,007
22,000
501,007
53,806
554,813
592,714
21,101
613,815
67,500
681,315
317,371
49,001
366,372
2,45D
365,822
5,912,736
45,000
5,957,736
(444,686)
5,513,050
S,ODO
-
S,ODO
1,500
6,500
7,SDO
-
7,5D0
7,500
134,667
134,667
134,667
60,640
-
60,640
60,640
649,054
85,039
734,093
(4,745)
729,348
482,900
-
482,900
71,000
553,900
311,832
-
311,832
311,832
399,569
-
399,569
10,500
410,DG9
1,106,289
219,179
1,325,468
81,860
1,407,328
1,106,137
-
1,106,137
44,870
1,151,007
1,796,943
(4,131)
1,792,812
49,950
1,842,762
684,695
63,935
748,630
15,140
763,770
381,907
381,901
38,650
420,557
1,250,903
159,219
1,410,122
99,500
1,509,622
363,375
79,796
443,171
443,171
1,7D5,831
54,431
1,750,262
669,561
2,429,823
21,375,404
915,442
22,290,846
708,356
22,999,202
58,093.
(202,580)
(144,487)
245,643
101,156
17,152,288
17,152,285
17,152,288
17,210,381
(202,580}
17,007,80D
245,643
17,253,443
317,371
49,000
366,371
2,450
358,821
80,000
85,039
165,039
155,039
120,835
120,835
80,632
201,467
65,000
65,000
65,ODO
50,000
50,000
50,000
119,058
119,058
119,058
88,290
88,290
88,290
89,608
89,608
89, 608
50,000
50,000
50,000
334,2D9
334,209
334,209
45,ODo
45,000
45,000
23,000
23,000
23,000
20,000
20,000
20,000
156,613
156,613
156,613
140,800
140,800
-
105,000
105,000
980,152
712,862
1,693,024
328,882
2,021,906
16,230,219 (915,442) 15,314,777 (83,239) 15,231,535
12
Exhibit A
Exhibit A
FY 2012-13
MID YEAR BUDGET AMENDMENT
GENERAL FUND REVENUES
Account #
Current
Budget
Mid Year
Amendment
Adj Budget
Explanation
Property Taxes
C rrent Secured
001-30010
3,781,844
3,781,844
Current nsecured 001-30020
168,345
92,153
(7,500)
168,345
92,153
(7,500)
2,000
30,000
Supplemental Roll
001-30050
Prior Year Pr operty Taxes
Misc Property Tax
001-30100
001-30020
2,000
:Interest, Penalties & Delinq
001-30250
30,000
4,066,842
4,066,842
Other Taxes
Sales Tax
001-31010
001-31011
2,633J29
86,830
2,719,959
Based on HdL Estimates
'Sales Tax Comp Fund
877,774
30,267
908,041
Based on e-stimate -from State
!Transient Occupancy Tax
001-31200
782,590
782,590
(65,000) 1,442,655
PEG Fees included in Fran Fees
Fra nch ise Tax
001-31210
1,507,655
PEG Fees
001-3121.5
65,000
65,000
PEG Fees included in Fran Fees
Property Transfer Tax
001-31250
i 275,000
6,076,148
100,000
217,097
375,0.0.0.
6,293,245
Already at 72% for 6 mo
State Subventions
Homeowners Exemption
001-31340
1 35,000
35,000
YLF - Property Tax In Lieu
001-31701
4,741,544
94,670
1 4,836,214
based on actual rec'd in 1/2014
4,716,144
94,670
1 4,871,214
From Other Agencies
linter govt Revenue-Oth Cities
001-31900
300,000
300,000
300,000
300000
Fines & Forfeitures
352,000 1
Vehicle Code Fines 001-32150
(5 2, 000)
300,000
Onlyat35%for5mo,
General Fines 001-32200
Municipal Code Fines 0
24,000
1
1,000
1,000
Parking Fines 001-32230
115,000
85,000
200,000
Already at 93%for 6 mo
Impound Fees 001-32250
28,000
1 (16,000)
12,000
Average $1,000 per month
False-Ala-rrn Fees 001-32270
-1
520,000
2,500
1 15,900
2,500
535,900
New program implemented
Building Fees
262,581
30,694
32,673
Increased permit volume
Increased permit volume
Increased permit volume
Building Permit Fees 001-34110
59,938
7905
8,657
322,519
38,599
41,330
Plumbing Permit Fees 001-34120
Electrical Permit Fees 001-34130
Mechanical Permit Fees 001-34140 22,781
'Permit Issuance Fees 001-34200 60,250
Inspection Fees - Bldg 001-34250 10,983
4,573
27,354
Increased permit volume
Increased permit volume
Increased permit volume
11,677
71,927
1,105
12,088
Plan Check Fees - Bldg 001-34300
218,758
13,189
76,306
29-5,064
-Increased' -permit volume
Plan Retention Fee 001-34310
3,900
17,089
Increased permit volume
SM I P Fees 001-34350
3,537
673
4,210
Increased permit volume
Bldg Standards Admin 001-34355
1,199
1 266
1,465
Increased permit volume
656,645
1 175,000
831,645
13
FY 2012-13
MIDYEAR BUDGET AMENDMENT
GENERAL FUND REVENUES
Account #
Current
Budget
Mid Year
Amendment
Adj Budget
Explanation
Planning Fees
Waste Reduction Fees
001-34415
500
500
New Fee implemented
Current Planning Fees
001-34,430 150,000 (40,000) ii
110,000
Business License Fee
001-34560 18,000 18,000
001-34561 3,000 3,OGO
Business- License Late Fee
Engineering Fees
Plan Check Fees - Eng
1711000 (39,500)1 131,500
001-34610
45,000 80,000 125,000
Increased permit volume/Site D
Permit Fees - Engineering
001-34620 1 5,000
5,000
Encroachment Permit
001-34630 70,000
70,000
Inspections - Engineering
001-34640 1 30,000
001-34650 30,000
45,000
75,000
30,000
Increased permit volume
o misc Eng Fee
Traffic Mitigation - Eng
001-34660 -
-
Waste Hauler Fees
001-34662 89,319
89,319
Industrial Waste
001-34665 30,000
30,000
299,319 125,000
424,319
Recreation Fees
Co m rn u n ity Activities
001-34720
-.0-0-1-347
90,495
(16,000)
74,495
Concert Share hosted by diff City
Senior Activities
-programs
3 0
52,000
52,000
Athletic
Fee Programs t
001 34740
97,790
97,790
001--34760
23-7,196
237,196
Contract Classes 001-34780
252,000
23,000 275,000 Increased class participation
,Special Event Fees 001-34900
115,000
12,000 127,000 1 Bridal Show
844,481
19,000 863,481
Use of Money and Property
Investment Earnings 001-36100
150,000
(15,000)! 135, UUU
2)200 2,2bO
'Re -allocated to Special Revenue
Funds
-Gain on 'sale of -investments
Gain/Loss on Sale of Invest 001-36120
Returned Check Charge 001-36600
Soo
0
:Misc Rents & Concessions 001-36610
D B Center Renta 1 001-36615
226,255
226 , 255
591,000
31,000 622,000
000
Increase in number of rentals
Facility Security
001-36618
25,000
25,000
Heritage Park Building Rent
001-36620
20,000
20,000
Parks & Fields Rent
001-36625
20,000
20,000
Sale of Assets
001-36630
1,000
1,000
Proceeds from Sale
Donations
001-36660
2,000
(1,000
1,000 Based on revenue rec'd
Miscellaneous Revenue
001-36900
1,000
1,500
2,500
I
1
1,041,755
16,200
-1,057,955
14
Exhibit A
EY 2012-13
MIDYEAR BUDGET AMENDMENT
GENERAL FUND REVENUES
Explanation
Account #
Current
Budget
Mid Year
Amendment Adj Budget
Cost
Reimbursements
Cost Reimbursement
001-36950
001-36800
-
210,000
3,000
210,000
Prop Damage Reimb -
—.... ._.....
Prop Damage Reimb -
3,000
--
001-36810
500
--
500
213,500
- 213,500
Interfund
Transfers
001-39127
65,863
150,000
89-1 66,754
Transfer In - Narc Asset For
Transfer In -Traffic Mit fund
001-39116
150,000
Transfer In - Gas Tax Fund
001-39111
979,032
60,681:
979,032
Transfer In - Int Waste Mgmt 001-39115
60,681
Transfer In - Safe Parks Fund 001-39123
124,202
107,322
(8,862)
115,340
Transfer In - COPS Fund 001-39126
107,322
9,721
Transfer In - LLAD 41 001-39141
-
9,721
1,487,100
1,750
1,488,850
Total General Fund Revenue Adjustment
20,453,334
625,117
1 21,078,451
15
Exhibit A
FY 2013-14
MIDYEAR BUDGET AMENDMENT
GENERAL FUND APPROPRIATIONS
Account #
Current
Budget
Mid Year
Amendment
Adj Budget
Explanation
.. . ........ ...
City Attorney (4020)
General Legal Services
44020 160,000 (15,000)
44021 35,000 (10,000);
145,000 ':Based on actual
25,000 TBased on actual
Special Legal Services
Prof Svcs - Sp Lgl Code Enf
44023 125,000
125,000
295,000
320,000 (25,000)!
City Manager/City Clerk (4030)
Salaries
40010
606,863 (32,000) 574,863
- 2,500 2,500
Salary Savings - ACM vacancy/Sick
Leave & Vacation Payout
Meetings
42325
League & other various meetings
Travel Conference/Resrch
42330
12,000 (4,000) 8,000
Based on actual
Estimated increase from county
Elections
42390
145,000 25,000 170,000
763,863 (8,500), 755,363_
Finance (4050)
1:Salary
:Salaries
40010
348,510 (35,000) 313,510
Savings - staff vacancy
Benefit Allotment
40090
52,008 (6,000)1. 46,008
Salary Savings - staff vacancy
400,518 (41,000)1 359,518
Human Resources (4060)
Salaries
40010
Salary Savings - ACM vacancy HR
180,095 (11,000) 169,095 Mgr partial year
Health insurance
2,500 2,500 Admin/Unemployment Claims
180,095(8,500), 171,595
305,777 4,000 309,777 Sick Leave/vacation -Payout
1,500 2,000 3,500 Council Meetings held at CH
18,250 1,500 19,750 Add'l electronic access/ID cards
194,175 10Unanticipated increases
,000 204175
,
110,500 10,000 120,500 1: Go Live Tech - Database work
26,500 1,000 27,toner purchases
656,702 28,500 685,202�
Storage units offset by savings
24,90 12,200 37,,105 from AQMD rent
Unanticipated repairs to vehicles
8,000 3,800 11,800 :,and folding machine
Benefits Administration
40093
lnformation Systems (4070)
'.Salaries
40
Overtime
�Operating Supplies
40020
41200
Maintenance
42205
44000
--Computer
Professional Services
CS - Contract Services
45000
General Government (4090)
Rental/Lease of Real Prop
42140
Equipment Maint 42200
;Membership & Dues J 42315
42,700
(5,000) 37,700 No Four Corners Dues
.Professional Services i-44000
99,800
(15,900): 84,800 Tracking less than anticipated
PS -Accounting k Audit 44010
15,000
10,000 25,000 .. HdL pursuing add'i revenue
190,405
6,000 196,405
W.
Exhibit A
FY 2013-14
MIDYEAR BUDGET AMENDMENT
GENERAL FUND APPROPRIATIONS
Current Mid Year
Account # Budget Amendment Adj Budget Explanation
Civic Center (4093)
:Salaries
40010
47,237
1,600 48,837
Adjust for step increase
Overtime
40020 1,000
41200 27,000- 1
6,200
(8,000)1
530
40,000
7,200 'OT
19,000
for Sr. Fac Maint Wkr
Based on actual
Based on actual
Electricity is tracking higher
Based on actual
Operating Supplies
Telephone
Utilities
Maint of Grounds/Bldgs42210
42125 1,300
1,830
166,000
186,170
42126 126,000
172,694
13,476 .. 1. -
Information (4095)
375,231
53;806
429,037
Public
40010
Salaries
212,554
(22,000)
190,554 !Salary
Savings -Pub Info Spec
Salary Savings - Pub Info Spec
Benefit Allotment
40090.
41200
32,166
(5,000)
27,166 1
6,500
:.Travel
Operating Supplies
2,500
4,000
25th Anniversary Celebration
25th Anniversary Celebration
Promotional Supplies
-Conference
41400
13,500
12,000
1,000
25,500
3,700
42330
2,700new
CAPIO Conf employee
25th Anniversary Celebration
Supplies and Banners
Cable channel production equip
paid for with PEG Fees
Professional Services
44000
138,900
52,500
25,000
191,400
45,000
Miscellaneous Equip
46250
20,000
422,320 67,500489,
�82 0
Economic Development (4096)
Salaries
40010
79,644 1,950 81,594 Sick Leave/Vacation Payout
- 500 500 Overtime not budgeted
Overtime
40020
79,644 2,450 82,094
1
Law Enforcement (4411)
Equipment Maintenance
Meetings
42200
1,500 6,000 7,500
Mobile Command Post Shelter
Meeting Supplies for Training
Sheriff's Dept Contract savings
transferred to Law Enforcement
Fund to be used for future
contract increases
42325
45401
5,584,486
1,500 1,500
CS - Sheriff's Dept
(472,186)
5,112,300
CS - Parking Citation Adm
45405
I
15,000 20,000
35,000
New citation company collecting
more - offsetting add'I revenue of
$85,000
':Based on anticipated actual
Law Enforcement Volunteer Patrol
5,600,986 (444,686). 5,156300
42325
4,000 1,500 1 5,500
'Meetings
Community Development Administration
(5210)
40010
40090
Remainder of Salary Savings - Asst.
Planner
iSalaries
346,016 (5,000)
341,016
Benefit Allotment
49,992 (1,070)
48,922
Remainder of Salary Savings - Asst.
Planner
PS - Planning Projects
44250 56,668 1,325
57,993 Add'I planning services
1
452,676 (4,745)
447,931
17
Exhibit A
FY 2013-14
MIDYEAR BUDGET AMENDMENT
GENERAL FUND APPROPRIATIONS
Mid Year
Amendment
Adj Budget
Explanation
Account #
Current
Budget
Building & Safety (5220)
Salaries
40010
84,091
1,000
85,091 `.Sick
Leave/Vacation Payout
CS - Building & Safety 45201
360,488
70,000
430,488
Increased Permit Volume/Offset
by increased revenue
444,579
71,000
5151579
i
Community Services Administration (5310)
250,813
10,000
260,813 Sick Leave/Vacation Payout
4,203 Sick Leave/Vacation Payout
Salaries
40010
Medicare
40085
3,703 I,
500
254,516 ',
10,500
265,016
Diamond Bar Center (5333)
Qvertime Wages
40020
40030
41200
1,500 1,500
3,000
iOT for Bridal Show
Part Time Wages
Supplies
209,740
47,300
35,000 244,740
26,000 73,300
PT staff needed has increased.
DBC Revenue has been increased
by $31,000 to help offset this
increase
Replace of lights/ballasts
throughout DBC; Bridal Show
Cs - Comm Services
45300
46250
260,015
101,720
24,360
25,000
(30 000)
00
284,375
126,720
12 5 100
Emergency HVAC Repairs; Bridal
'Show Expense
A/C control system interconnect
($10,000) and add'I budget for
Replacement Banquet Chairs
($15,000) which were originally
budgeted at $38,400; actual is
$53,400
Transfer to Road Maintenance
`budget for resurfacing of the DBC
parking lot to be managed by
Public Works.
Miscellaneous Equip
Capital Improvements
p p
46410
155 100
,
775,375 81,860
857,235
Park Operations (5340)
Salaries
40010
118,834 3,100
121,934
Sick Leave/Vacation Payout
Based on Actual
Telephones
42125
4,260 3,740
8,000
262,360
Utilities
42126
227,860 34,500
Lack of rain/increased water use
Miscellaneous Equip
46250
9,450
3,530
Cost to replace two stolen
12,980 generators
405,274
360,404
44,870
18
Exhibit A
FY 2013-14
MIDYEAR BUDGET AMENDMENT
GENERAL FUND APPROPRIATIONS
.... ....... . ....
. .
Account #
Current
Budget
Mid Year
Amendment
Adj Budget
Explanation
Recreation (5350)
Salaries
40010
474,288
3,400
477,688
Sick Leave/Vacation Payout
Part Time Wages
40030
334,500
21,700
"Increased
356,200 lassistance
demand for PT Rec Staff
throughout City Hall
Retirement Benefits
40080
94,236
(5,000)
89,236 1
Based on Actual
City Birthday Party
45353
45305
. .... ........
81,325
23,362
15,650
i I;Additional
96,97.5
funds needed for 25th
Anniversary
Additional funds needed for 25th
Anniversary
'.Concerts
In The Park
200
23,562
CS - Contract Classes
45320
160,440
1168 151
14,000
49,950
174,440
1,218,101
Offset by Contract classes revenue
to be increased by $23,000
Public Works Admin (5510)
40010
266,360 (31,360)
Salaries
235,000
Salary Savings - partial year
vacancy (Sr. Civil Engineer & Asst.
Engineer)
Retirement
40080
46,032 (5,000)
41,032
Salary Savings - partial year
vacancy (Sr. Civil Engineer & Asst.
Engineer)
Prof Svcs - Environmental
169,505 15,000
184,505
New permit requirements
CS - Inspection
...---44240
45227
32,305 36,500
68,805
1Corresponding revenue increase
514,202 15,140
529,342
Salary Savings - partial year
vacancy (Sr. Civil Engineer & Asst.
97,118 Engineer)
Engineering (5551)
Salaries
40010
162,118 (65,000)
�Retirement
40080
40090
28,017
(6,000).
22,017
Salary Savings - partial year
vacancy (Sr. Civil Engineer & Asst.
Engineer)
Benefit Allotment-
�CS - Engineering
23,544
I
(5,000)
Salary Savings - partial year
vacancy (Sr. Civil Engineer & Asst.
18,544 Engineer)
45221'...
50,879
60,450
111,329
Staff augmentation services
Plan -Checking
45223
1 75,382
54,200
129,582
Corresponding revenue increase
339,940
38,650
378,590
Road Maintenance (5554)
Salaries
40010 222,050
(24,000)
(4,000)
198,050
34,375
Salary Savings - partial year
vacancy (Sr. Street Maint Wkr)
Salary Savings - partial year
vacancy (Sr. Street Maint Wkr)
Retirement
40080
38,375
19
Exhibit A
FY 2013-14
MIDYEAR BUDGET AMENDMENT
GENERAL FUND APPROPRIATIONS
Adj Budget
Explanation
Account #
Current
Budget
Mid Year
Amendment
Benefit Allotment
40090
40090
40,200
175 000 !
(7,500)
135,000
32,700
310,000
Salary Savings - partial year
vacancy (Sr. Street Maint Wkr)
Parks -Slurry Seal Parking Lots
CS -Road Maintenance
475,625 99;500
575,125
.. ----
Transfers
Transfer Out -Cam OrgFd
49011
49012
15, 000
..........._
-
444,686
-..- 5,
15 440
444,686
Net Savings in Sheriff's budget
transferred out to offset future
years increases
Transfer Out - Law Enforce
Transfer Out - CIP Fund 49250
401,387
401,387
Transfer Out - Debt Svc 49370
842,406
1,500
843,906
169,791
State Controller's Report
Transfer Out - Self Ins 49510
150,634 ` 19,157
Transfer Out - Comp Equip 49530
230,000
140,800
370,800
Unexpected Plotter
Replacement/Replace PC's
(Transfer Out - LLAD #38
49138
11,962
54,457
66,419
Higher Water Costs & Adj of fund
balance
-
Transfer Out - LLAD #39
49139
49141
-
81,938
26,935
35,896
(26,935)
_._....._ _
117,834
-
.... ..... ..
Higher Water Costs & Adj of fund
balance
Higher Utility Costs offset by fund
balance
Transfer Out - LLAD #41
1,760,262
669,561
2,429,823
Total Appropriation Change
708,356
20
Exhibit
FY 2013-14
MIDYEAR BUDGET AMENDMENT
SPECIAL FUNDS CHANGES
Current
Account # Budget
Mid Year
Amendment
Adj Budget
Explanation
Law Enforcement Reserve Fu-nd (012)
Transfer In -General Fund
012-39001
444686
2, 00
444,686
Savings from Sheriff's
Contract
Investment Earnings
012-36100
ue
447,186
447y186
Measure R Fund (110)
Investment Earnings
110-36100 3,500
3,000
eresfFt-e-venue
111-31705 285,052
111-31710 193,767
State of CA updated est
Gas Tax - 2105
9,161
40,014
294,213
233,781
;Gas Tax - 2106
State of CA updated est
Gas Tax - 2107
111-31720
424,396
(62,843)
361,553
State of CA updated est
Gas Tax - 2107.5 111-31730
..
7,500
7,500
State of CA updated est
HUTA - Prop 42 R-epla-ce'
111-3173 1
111-36100
863,666 (41,333)
3,500 (SOO)
822,333
State of CA updated est
Interest Income
3,000
State of CA u pd ated est
1,777,881 i (55,501)
1,722,380
Proposition A Fund (112)
-1-1-nvestment
Earnings
112-36100,_
3,500 3,000
6,500�111nt6resfR_evenue
CS - Excursions
112-5350-45310
81,300 2,400
:Shuttle service for additional
concerts related to 25th
83,700 �Anniversary
Proposition C Fund (113)
113-5S53-45529 515,000 1 55,000 570,0:00�B-as-edon
Dial -A -Cab
actual expenses
Integrated Waste Management Fund (115)
3,000 3,00b
Investment Earnings
m�koo
6,000
Interest Reve ub__
Operating Supplies
115-5515-41200
9,500
Recycling Containers -
9,500 Business/School Program
Beverage Container
43,500 Recycling Grant
Beverage Container
5,953 Recycling Grant
Printing
115-5515-42110
115-5515-42115
115-551542120
35,000 81500
:Advertising
1,000 4,953
Postage
5,000
20,000
3,700
,Beverage Container
8,700 Recycling Grant
CS - Public Works
115-5515-45500
2,500
22,500
Program Admin
Equipment
115-5515-46250
-
25,000
25,000
04beFly Containers
61,000
54,153
115,153
21
Exhibit
FY 2013- 14
MID YEAR BUDGET AMENDMENT
SPECIAL FUNDS CHANGES--.-...
Current Mid Year
Account # Budget Amendment Adj Budget Explanation
Interest Revenue- -
Traffic
improvement Fund (116)
Inves-im-ent Earnings
116-36100
__1_1000 2,500
3,500
Park Fees Fund - Quimby (122)
496 _(49 6)
funds spent last year
T ansfer to CIP Fund
122-9915-49250
Prop A - Safe Parks Fund (11.23)
123-31815
115,340 Less work done by CCC
op A - Safe Parks Act
120,340 (5,000):1
'Transfer to Gen Fund 1.23-9915-49001
ansfer to LLAD #41 123-9915-49141
124,202 �9�862)
115,340
Less work done by CCC
10,000 (5,000)
5,000
Less work done by CCC
Narcotics Asset Forfeiture Fund (126)
Transfer Out - General Fund 127-9915-49001 65,863 'S91
Add'l Funds Avail for STAR
66,754 Deputy
LILAD
#38 (138)
i 271,185 Friedrich& Assoc.
1:4940): 268,245 -Ter GFB
Lack of rain/increased water
116,325 34,000 150,325 usage
Special Assessments
jUtilities
138-5538-42126
Transfer In - GF
138-39001
11,962
Acld'l Utilities/True up from
54,457 66,419 year end
Add'I Utilities/True up from
54,457 66,419 'year end
,Transfer Out - LLAD 38
001-9915-49138
11,962
S ecial Assessments
(2,114)
162,630 Per GFB Friedrich &-Assoc.
139-30300 164,744
!Utilities
18,000
89,000 1 usage
139-5539-42126
71,000
jransfer In - GF
139-39001
81,938
81,938
35,896
35,896
Add'l Utilities/True up from
117,834 year end
Add'] Utilities/True up from
117,834 year end
�Transfer Out - LLAD 39
001-9915-49139
ILLAD #41 (141)
122,157 Per GFB Friedrich & Assoc.
TLaclk of rain/increased wa er
55750 usag
Special Assessments
141-30300
123,745
(1,588)
141-5541-42126
141-5541-45519
36,250
19,500
Utilities
CS - Weed/Pest Abatement
48,200
(5,000)
43,200 Less work by CCC
�Transfer In - Safe Parks Fund
141-39123 10,000
(51000)�
5,000 �Less work by CCC
22
Exhibit A
FY 2013-14
MIDYEAR BUDGET AMENDMENT
SPECIAL FUNDS CHANGES
Current Mid Year
Account # Budget Amendment Adj Budget Explanation
Transfer Out - General Fund
141-5541-49001
9,721
Add'I Utilities/True up from
9,721 Near end
Transfer In - LLAD 41 001-39141
26,935
9,721
36,656
AcId'I Utilities/True up from
year end
Capital Improvement Projects Fund (250)
Transfer In - Quimby 250-39122
Funds spent East year
496
(496)
-
Park & Rec Improvements
250-5310-46415
547,751
(496)-
547,255
Funds spent last year
PFA - Debt Service Fund (370)
PS - Accounting & Auditing
370-4090-44010
1,500
1,500
State Controller's Report
Transfer In - GF
370-39001
842 406
1,500
843,906
State Controller's Report
Transfer Out - Debt Svc Fund
001-9915-49370
842,406
1,500
843,906
State Controller's Report
Self Insurance Fund (510)
:Insurance Deposits
510-4081-47210
398,039 8,804
406,843
Polution Liability insurance
Transfer In - GF
510-39001
001-9915-49510
150,634
19,157
169,791
Add'I. Transfer from GF
Transfer Out _Self Insurance
398,039
19,157
417,196
AdO Transfer from GIF
Equipment Replacement Fund (520)
520-4090-46100
Replace 1999 Dodge Ram in
Community Services
Auto Equipment
44,000 36,700
80,700
Computer Equip Replacement Fund (530)
Depreciation Expense 530-4070-42215
Depreciation expense lower
than anticipated
49,000 (20,000)
29,000
Computer Equip - Hardware
530-4070-46230
280,000
140,800 420,800
Urgent/Unscheduled plotter
purchase; PC Replacement
CH/DBC
ITransfer in - GF
530-39001
230,000
140,800 370,800
Urgent/Unscheduled plotter
purchase; PC Replacement
i CH/DBC
Transfer Out - Comp Equip 001-9915-49530
230,000 140,800
,Urgent/Unscheduled plotter
purchase; PC Replacement
370,800 CH/DBC
23
RESOLUTION NO. 2014 -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
AMENDING RESOLUTION 2013-10 RE-ESTABLISHING THE DEPUTY CITY MANAGER
JOB CLASSIFICATION, SALARY GRADE AND FRINGE BENEFITS
EFFECTIVE FEBRUARY 18, 2014
WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the mid -year
budget for Fiscal Year 2013-2014; and
WHEREAS, the City Council of the City of Diamond Bar desires to re-establish the Deputy City
Manager job classification.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby
amend Resolution 2013-10 to re-establish the Deputy City Manager classification as a full-time,
exempt and at -will position in the Executive Management benefit group at Salary Grade 52E.
PASSED, ADOPTED AND APPROVED this day of , 2014.
Carol Herrera, Mayor
1, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of
Diamond Bar held on the day of , 2014, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST:
Tommye A. Cribbins, City Clerk
City of Diamond Bar
11
CITY COUNCIL
Agenda 4 8.2
Meeting Date: Feb. 18, 2014
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
1
VIA: James DeStefano, City Man g
TITLE: City Council Appointments to Parks and Recreation, Planning, and Traffic and
Transportation Commissions
RECOMMENDATION:
Confirm,
FINANCIAL SUMMARY:
None
BACKGROUND/DISCUSSION:
The City of Diamond Bar currently has three standing commissions: Parks and Recreation
Commission, Traffic and Transportation Commission and Planning Commission which serves in
an advisory capacity to the City Council for a two-year term. Due to February 28, 2014 marking
the end of the current term, on January 29, 2014, City Staff posted a Notice of Vacancy for each
of the Commissions at the three designated posting locations as well as posting the Notice on
DBTV and through the City's website.
In accordance with Diamond Bar Municipal Code Sections 2.32.040 (Parks and Recreation
Commission), 2.40.040 (Traffic and Transportation Commission) and 2.36.040 (Planning
Commission) City Council Members are authorized to appoint one individual to each of these
commissions to serve a two-year term. Upon the end of each term, Council Members may
choose to reappoint standing commissioners or choose new appointees.
Attached is the list of proposed appointees for the next two-year term. At this time it is
appropriate for the City Council to make their Commission appointments for the next two years.
PREPARED BY:..-,
Tommye Gibbins, City Clerk
Attachment
Mayor Carol Herrera
Benny Liang
Parks and Recreation Commission
Edward Pechy
Traffic and Transportation Commission
Jack Shah
Planning Commission
Mayor Pro Tem Steve Tye
Lew Herndon
Parks and Recreation Commission
Jen (Fred) Mahlke
Traffic and Transportation Commission
Jimmy Lin
Planning Commission
Council Member Ling -Ling Chang
(Pending) Parks and Recreation Commission
Ted Carrera Traffic and Transportation Commission
Peter Pirritano Planning Commission
Councilmember Nancy A. Lyons
Dave Grundy Parks and Recreation Commission
Manisha Sulakhe Traffic and Transportation Commission
Ruth Low Planning Commission
Council Member Jack Tanaka
Ted Owens Parks and Recreation Commission
Kenneth Mok Traffic and Transportation Commission
Frank Farago Planning Commission
TO: CITY CLERK
FROM:DATE:
ADDRESS: ��� '_. PHONE: S —„_.7 G
ORGANIZATION:
AGENDA#/SUBJECT:®i - L' .- Lf9-e� /<
expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: DATE: V/ jd
ADDRESS: PHONE:
ORGANIZATION: • d i. BP- 5' S' C --c,6
AGENDA#/SUBJECT; ray,6/2�'SC�
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above. _
)Signature
w.
c rx
`,9A'NW
�18n
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: I"� a DATE: 4j
ADDRESS:j�r �n 1 PHONE:—%i- 0
{
ORGANIZATION:
AGENDA#/SUBJECT:
expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
L eflect my name and address as written above.
Ilk
Signtrr ,
This document is a public record subject to disclosure under the Public Records Act.