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02/04/2014 Agenda - Regular Meeting
Uty Of Diamond Bar City Council Agenda Tuesday, February 4, 2014 6:30 p.m. -- Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 9176.E Carol Herrera Steve Tye Mayor Mayor Pro Tem Ling -Ling Chang Nancy A. Lyons Jack Tanaka Council Member Council Member Council Member City Manager James DeStefano City Attorney David De Berry City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are nn file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours, In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in. the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. I �. DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast live on Time -Warner Cable Channel 3 and Verizon FiOS television Channel 47. You are invited to attend and participate. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council's subject matter jurisdiction. Persons wishing to speak should submit a speaker slip to the City Clerk. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the meeting may result in the speaker being removed from the Council chambers. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City's regular posting locations, on DBTV Channel 3, Time -Warner Cable Channel 3, FiOS , .:,. . television Channel 47 and on the City's website at www.ci.diamond-bar.ca.us. A full agenda packet is available for review during the meeting, in the foyer just outside the Council chambers. The City Council may take action on any item listed on the agenda. ACCOMMODATIONS FOR THE DISABLED A cordless microphone is available for those persons with mobility impairments who cannot access the podium in order to make a public comment. Sign language interpretation is available by providing the City Clerk three business days' notice in advance of a meeting. Please telephone (909) 839-7010 between 7:30 a.m. and 5:30 p.m. Monday through Thursday and 7:30 a.m. to 4:30 p.m. on Fridays. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, CassetteNideo tapes of meetings: (909) 839-7010 Computer access to agendas: www.ci.diamond-bar.ca.us General information: (909) 839-7000 CITY OF DIAMOND BAR CITY COUNCIL AGENDA February 4, 2014 CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: Next Resolution No. 2014-05 Next Ordinance No. 03 (2014) 6:30 p.m. Mayor Pastor Bob Stebe, Northminster Presbyterian Church Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye, Mayor Herrera Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NEW BUSINESS OF THE MONTH: 1.1 Presentation of Certificate Plaque to Chase Bank, 2717 S. Diamond Bar Boulevard, as New Business of the Month, February, 2014. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. February 4, 2014 PAGE 2 agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — February 11, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Traffic and Transportation Commission Meeting — February 13, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 President's Holiday — February 17, 2014 — City Offices will be closed in observance of President's Holiday. City Offices will reopen, Tuesday, February 18, 2014 at 7:30 a.m. 5.4 City Council Meeting — February 18, 2014 — 6:30 p.m., AQMDIGovernment Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes — Regular Meeting of January 21, 2014 — Approve as submitted. Recommended action: Approve. Requested by: City Clerk 6.2 Ratification of Check Register — Dated January 16, 2014 through January 29, 2014 totaling $831,582.63. Recommended Action: Ratify. Requested by: Finance Department 6.3 Treasurer's Statement — Approval of the Treasurer's Statement for the month of December, 2013. Recommended Action: Approve. Requested by: Finance Department February 4, 2014 PAGE 3 6.4 Second Reading and Adopt Ordinance No. 01(2014): An Ordinance Establishing the "C-3"- PD/Hotel" Overlay Zoning District and Amending the Official Zoning Map to Change the Zoning Designation from "C-3" to "C-3-PD/Hotel Overlay" on those Parcels in the City of Diamond Bar Bounded by Grand Avenue, Old Brea Canyon Road and California State Route 57160 (APNs 8719-020-001, 8719-020-006 and 8719-020-007). Recommenced Action: Approve for Second Reading by Title Only, Waive Full Reading and Adopt. Requested by: Community Development Department 6.5 General Plan Status Report for 2013. Recommended Action: Receive. Requested by: Community Development Department 6.6 Award a Design, Construction Management, and Inspection Services Contract to Onward Engineering, Inc. for the Morning Canyon Road Rehabilitation Project from Diamond Bar Boulevard to Stonepine Drive in the Amount of $70,590.00 with a Contingency Amount of $7,000.00 for Change Orders to be Approved by the City Manager for a Total Authorization Amount of $77,590.00. Recommended Action: Award. Requested by: Public Works Department 7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard. 7.1 Adopt Resolution No. 2014 -XX: Approving Tentative Tract Map No. 72351 (Planning Case No. PL2013-282) to Subdivide Air Space for a 19 -Unit Office Condominium Located at 660 N. Diamond Bar Boulevard, Diamond Bar, CA (Assessor's Parcel No. 8706-002-025). Recommended Action: Receive Staff's Presentation; Open the Public Hearing, Receive Testimony; Close the Public Hearing and Adopt. Requested by: Community Development Department 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: February 4, 2014 PAGE 4 10. ADJOURNMENT: Agenda No. 6.1 MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JANUARY 21, 2014 CALL TO ORDER: Mayor Carol Herrera called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District /Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA, PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Pastor Jeanne Favreau-Sorvillo, United Church of Christ, gave the invocation. ROLL CALL: Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye, and Mayor Herrera. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; David DeBerry, City Attorney; David Liu, Public Works Director; Ken Desforges, IS Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Ryan McLean, Assistant to the City Manager; Marsha Roa, Public Information Manager; Grace Lee, Sr. Planner; Cecilia Arellano, Public Information Coordinator; Anthony Santos, Senior Management Analyst; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 MPT/Tye and C/Lyons presented Certificates of Recognition to Winners of the Diamond Bar Holiday Home Decorating Contest for 2013. 1.2 Mayor Herrera presented a City Tile to former Planning Commissioner Tony Torng. 1.3 MlHerrera and City Council Members presented a Certificate of Recognition to Rosette Clippinger and members of the Diamond Bar Woman's Club on the occasion of their 50th Anniversary. 1.4 MlHerrera and Council Members presented a City Tile to Assistant City Manager David Doyle, upon his resignation to become the City Manager for the City of Aliso Viejo. ACM/Doyle thanked the City Council and staff. Council Members extended their thanks, congratulations and best wishes. Dickie Simmons presented ACM/Doyle with a Certificate of Recognition on behalf of Supervisor Don Knabe. JANUARY 21, 2014 PAGE 2 CITY COUNCIL BUSINESS OF THE MONTH: 1.3 MPT/Tye and City Council Members presented a City Tile to Diamond Bar Family Dentistry's owner, Ritchie Park, DDS, 1155 S. Diamond Bar Boulevard Unit D as Business of the Month for January 2014. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CMIDeStefano stated that ACM/Doyle is known as a builder and has worked on many Diamond Bar projects over the last 13 years including two City Halls, the Diamond Bar Center, and the creation of a Neighborhood Watch vehicle. ACM/Doyle reported that the new Neighborhood Watch/Community Trailer, an audio-visual wonder that includes a large screen TV, DVD components, microphones, and speakers will be rolled out to Neighborhood Watch meetings for presentations directly from the trailer throughout community on a pro -active basis. In addition, the trailer has been branded the City of Diamond Bar Trailer so that it can be used for all special events and promotion of City programs. The Sheriffs Department is very excited about the trailer and Deputy Aaron Scheller, the Community Relations Deputy is very excited about using it for his Neighborhood Watch meetings that will be coming up in the next couple of weeks. CMIDeStefano further stated that ACM/Doyle is teased about his responsibility to "build things" for the City whether they be Neighborhood Watch Trailers or community facilities that the residents have enjoyed over the past 13 years. ACM/Doyle is also well known for building departments, programs and people within the organization and he will do extremely well in Aliso Viejo. It is the City's great loss and Aliso Viejo's great gain. ACM/Doyle is passionate about his profession and leaves Diamond Bar and the City organization in a better place than it was when he arrived in July 2000. It was CMIDeStefano's pleasure to welcome ACM/Doyle in 2000 when City Manager Terry Belanger brought him to the City and it is CM/DeStefano's pleasure to see him move on to achieve his goal by becoming the City Manager in Aliso Viejo. Speaking for all staff members, everyone has thoroughly enjoyed working with ACM/Doyle and wish him the very best in Aliso Viejo and beyond. M/Herrera hoped that the new city council would treat ACM/Doyle as wonderfully as this City Council treats him. Sadly and reluctantly, this City Council says goodbye to ACM/Doyle. 3. PUBLIC COMMENTS: Pui-Ching Ho, Diamond Bar Acting Librarian, invited children and their families to the library to join students of the Diamond Bar High School National Honor JANUARY 21, 2014 PAGE 3 CITY COUNCIL 9 �A Society for a puppet show tomorrow at 4:00 p.m. Following the program, children can make circle art to take home. This event is appropriate for elementary school students. On Saturday, January 25 at 2:00 p.m. there will be a presentation of The Voyage of Odysseus followed by an acting workshop at 3:00 p.m. Then on Saturday, February 1st, Master Jenny Liu will present a Feng Shui seminar beginning at 2:00 p.m. RESPONSE TO PUBLIC COMMENTS: None SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — January 23, 2014 - 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Planning Commission Meeting -- January 28, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 City Council Meeting — February 4, 2014 — 6:30 p.m., SCAQMDIGovernment Center Auditorium, 21865 Copley Drive 5.4 Planning Commission Meeting — February 11, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive, 5.5 Traffic and Transportation Commission Meeting — February 13, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. CONSENT CALENDAR: MPT/Tye moved, C/Tanaka seconded, to approve the Consent Calendar as presented. Motion carried by the following Rall Call vote: AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of December 17, 2013 —As submitted. 6.2 RECEIVED AND FILED TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of November 14, 2013. 6.3 RECEIVED AND FILED PLANNING COMMISSION MINUTES: 6.3.1 Regular Meeting of November 26, 2013. 6.3.2 Special Meeting of December 19, 2013. JANUARY 21, 2014 PAGE 4 CITY COUNCIL 6.4 RATIFIED CHECK REGISTER — Dated December 12, 2013 through January 15, 2014 totaling $2,023,454.17. 6.5 APPROVED TREASURER'S STATEMENT — for the month of November 2013. 6.6 TRANSMITTED COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2013. 6.7 AWARDED CONTRACT TO THOMAS G. MATLOCK & ASSOCIATES TO PROVIDE ARCHITECTURAL DESIGN SERVICES FOR A GENERATOR ENCLOSURE STRUCTURE AT CITY HALL IN THE AMOUNT OF $24,800; PLUS A CONTINGENCY OF $2,480 FOR A TOTAL CONTRACT AMOUNT OF $27,280. 6.8 ADOPTED RESOLUTION NO. 2014-01: AMENDING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR FISCAL YEAR 2013-14 TO REPROGRAM FUNDS TO THE HOME IMPROVEMENT PROGRAM, ADA SIDEWALK IMPROVEMENTS FY 2013-14 PROJECT, AND ADA IMPROVEMENTS FOR STARDUST AND LONGVIEW SOUTH MINI -PARKS. 6.9 APPROVED THE 2014 LOS ANGELES COUNTY MUNICIPAL LAW ENFORCEMENT SERVICES AGREEMENT (MLESA) FOR A FIVE YEAR TERM BEGINNING JULY 1, 2014. 6.10 APPROVED AMENDMENT NO. 2 TO THE CONTRACT WITH ARCHITERRA DESIGN GROUP FOR THE DESIGN OF CONSTRUCTION DOCUMENTS FOR THE ADA RETROFIT OF THREE (3) MINI -PARKS IN LIGHTING AND LANDSCAPE ASSESSMENT DISTRICT (LLAD) #39 FOR ADDITIONAL SERVICES IN THE DESIGN OF LONGVIEW SOUTH AND STAR DUST PARK IN THE AMOUNT OF $10,000 FOR A TOTAL AUTHORIZATION OF $87,300; AND, APPROPRIATED $10,000 IN COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS (CDBG) IN FISCAL YEAR 2013-14 TO THE PROJECT'S BUDGET. 6.11 AUTHORIZED THE CITY MANAGER TO APPROVE AN INCREASE OF $8,000 (AMENDMENT NO. 3) TO THE PROFESSIONAL SERVICES AGREEMENT WITH SJC3 CONSULTANTS FOR AN AMOUNT NOT -TO - EXCEED $38,000 TO ADMINISTER THE CITY'S HOME IMPROVEMENT PROGRAM (HIP) FOR FY 2013-14. 6.12 ADOPTED RESOLUTION NO. 2014-02: APPROVING THE APPLICATION FOR LAND AND WATER CONSERVATION FUND FOR THE PANTERA PARK TRAIL ACCESS DEVELOPMENT. JANUARY 21, 2014 PAGE 5 CITY COUNCIL 7 6.13 APPROVED ASSIGNMENT OF GRANDVIEW TRAIL AND GRANDVIEW TRAIL LINK DESIGN CONTRACT FROM TKE ENGINEERING TO ICG, INC. 6.14 ADOPTED RESOLUTION APPROVED VENDOR LIST 05(2006)) TO BE IN EFFECT JANUARY 31, 2015. NO. 2014-03: ESTABLISHING AN (AS DEFINED BY ORDINANCE NO. FROM FEBRUARY 1, 2014 THROUGH 6.15 APPROPRIATED $156,613 FROM GENERAL FUND RESERVES AND AUTHORIZED HARDY & HARPER, INC. IN THE AMOUNT OF $142,376; AND, AUTHORIZED A 10% CONTINGENCY ($14,237), TO REMOVE PARKWAY CURBS THROUGHOUT THE CITY. 6.16 APPROVED NOTICE OF COMPLETION FOR MEDIAN MODIFICATIONS FOR: (a) TYNER PAVING — MEDIAN MODIFICATION PROJECT AT GRAND AVENUE AND SUMMITRIDGE DRIVE; (b) TYNER PAVING —. MEDIAN MODIFICATION PROJECT AT DIAMOND BAR BOULEVARD AND SILVER HAWK DRIVE. PUBLIC HEARING: 7.1 ADOPT RESOLUTION NO. 2014-04: ADOPTING THE 2013-21 HOUSING ELEMENT UPDATE (GENERAL PLAN AMENDMENT NO. 2013-550). CM/DeStefano introduced this item to Council and then turned the matter over to CDDIGubman who presented staff's report. CDDIGubman stated that tonight the City Council is being asked to adopt the new Housing Element Update which would cover the planning periods beginning in October 2013 through October 15, 2021. The Housing Element is part of the Diamond Bar General Plan and each chapter of the General Plan is called an "Element." General Plans can include a wide range of Elements. Within the seven (7) mandatory Elements that all California General Plans must include is the Housing Element and is also the only Element that has an expiration date and must be submitted to the State of California for review by the Department of Community Housing and Development (HCD). The purpose of the Housing Element is to plan for the City's projected housing needs and to make provisions for all socio-economic segments of the population. The housing needs are assessed at a regional level and the types of provisions the City must make include zoning density, emergency shelter JANUARY 21, 2014 PAGE 6 CITY COUNCIL provisions, reasonable accommodations for the disabled, etc. and are clearly defined under State law. Another major objective of the update process is to obtain certification of the Housing Element from HCD which means that HCD has determined that the City's Housing Element addresses requirements of State law. Having a Certified Housing Element gives the City a certain protection from legal challenges, particularly involving land -use decisions, preserves the City's decision-making authority, and makes the City eligible for certain grants and funding that are only open to cities and counties with Certified Housing Elements. The current Housing Element planning cycle for cities and counties within the SCAG region is officially termed the "fifth cycle" which includes the previously referred to term from October 15, 2013 to October 15, 2021. If the City does not adopt the Fifth Cycle Housing Element by February 12, 2014 it will be placed on a four-year Housing Element cycle, which would require an update about 2017. If adopted, the Housing Element would not be revisited until 2021. CDDIGubman provided a chronology of Housing Element actions and decisions that were made in the past: April 19, 2011 -- the Fourth Cycle Housing Element was adopted (2008-2013); Adoption of the Reasonable Accommodations Ordinance setting forth a process for relaxing certain zoning restrictions in residential districts to accommodate disabled residents; update of the Density Bonus Ordinance to comply with new State legislation; adoption of an Ordinance to provide zoning allowance for Transitional and Supportive Housing; adoption of an Emergency Shelter Ordinance, and rezoned land to meet the City's Regional Housing Needs Assessment (RHNA). The Fifth Cycle began on October 16, 2013. The lower-income RHNA number the City has been allocated is 490 units. Because the City already rezoned sufficient land at the Tres Hermanos site adjacent to Diamond Ranch High School to accommodate 490 units and did so prior to the expiration of the Fourth Cycle, the City is not required to do any additional rezoning for the Fifth Cycle. On November 26, 2013, the Planning Commission recommended adoption of the Draft Fifth Cycle Housing Element. The Draft Housing Element was submitted to HCD on November 13, 2013 and on January 19, 2014, staff received conditional certification from HCD which will become final when the Resolution of Adoption by the City Council is submitted and as previously stated, the deadline for meeting the Fifth Cycle Housing Element option is February 12, 2014. JANUARY 21, 2014 PAGE 7 CITY COUNCIL The Housing Element is comprised of population and housing trends, resources and constraints to fulfill the City's housing needs, summary of prior accomplishments, and recap of how the City has met its RHNA requirement. For the Fifth Cycle, the City is required to make land available for 1156 Low and Very Low Income units (30 per acre). The focus on Tres Hermanos was to create the High Density zoning to meet the target number of 490 units to meet the Fifth Cycle requirement. Because the City has satisfied the housing program obligations, there are no obligations set forth for the Fifth Cycle other than Certification of the Housing Element Update. During the Fourth Cycle several sites were proposed for meeting the RHNA requirement including the Kmart site. HCD rejected the Kmart site stating it foresaw too many milestones to be cleared to ready the site for redevelopment to accommodate any reuse and HCD would not let the City consider the Kmart site for potential rezoning. However, HCD has said that for the Fifth Cycle they will recognize the Kmart and the Light Industrial zoned properties in the western property as potential for mixed- use development and/or High Density Housing over time as part of a comprehensive planning for the City and comprehensive updating of the City's General Plan. When the Planning Commission recommended adoption of the Housing Element it included in the resolution a recommendation that the City embark on a comprehensive General Plan update during the current Housing Element cycle. During its outreach effort, staff made a commitment to the residents surrounding the Tres Hermanos area that they would be updated on matters related to the City's Housing Element and accordingly, mailers were sent to residents within notification boundaries within the Tres Hermanos rezone area. In addition, staff posted the Draft Housing Element on the City's website, made hard copies available at City Hall and the Diamond Bar Library, published articles in the City Newsletter during December 2013 and January 2014, televised announcements on the City's cable access channel and submitted press releases to media outlets. The City Council is being asked to approve a Resolution adopting the Housing Element and once certified by the State, revisit the issue of the lower --income Housing Element requirement through a comprehensive update to the City's General Plan (separate from the resolution). MPT/Tye asked for clarification of market rental rates and the statement that "it is clear that very low and extremely low income households have a difficult time finding housing without overpaying". CDDIGubman responded that "overpaying" is bureaucratic jargon for paying more than 30 percent of their take home pay for rent. JANUARY 21, 2014 PAGE 8 CITY COUNCIL MlHerrera opened the Public Hearing at 7:37 p.m. Ginna Escobar, Council Member and resident of Pomona, reiterated her concerns about the Housing Element Update and in particular the Tres Hermanos land adjacent to Diamond Ranch High School because she believes there are better sites available to accommodate these units. With no further testimony being offered, MlHerrera closed the Public Hearing at 7:40 p.m. ClLyons moved, MlHerrera seconded, to Adopt Resolution No. 2014-04: Adopting the 2013-21 Housing Element Update (General Plan Amendment No. 2013-550). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye, MlHerrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7.2 ORDINANCE NO. 01(2014): AN ORDINANCE OF THE CITY COUNCIL ESTABLISHING THE "C-3"-PD/HOTEL" OVERLAY ZONING DISTRICT AND AMENDING THE OFFICIAL ZONING MAP TO CHANGE THE ZONING DESIGNATION FROM "C-3: TO "C-3-PD/HOTEL OVERLAY: ON THOSE PARCELS IN THE CITY OF DIAMOND BAR BOUNDED BY GRAND AVENUE, OLD BREA CANYON ROAD AND CALIFORNIA STATE ROUTE 57160 (APNs 8719-020-001, 8719-020-006 and 8719- 020-007). CMIDeStefano introduced proposed Ordinance No. 01(2014) and turned the matter over to CDDIGubman who presented staff's report. CDDIGubman stated that rezoning of the Honda site is being proposed to fulfill one of the City Council's adopted Goals & Objectives that has been on the list since 2009. The current budget document states that the City shall identify specific development opportunities and develop Specific Plans to revitalize Kmart and Honda property areas in ways that provide the greatest net benefit to the community. If the property is rezoned in accordance with the proposed C-3-PD/Hotel overlay, any future reuse of the land would require a hotel to be the anchor use and any secondary uses would be limited to those prescribed in the Development Code for the C-3 District. If no redevelopment of the physical properties were to take place, the underlying C-3 standards would prevail. Therefore, with the goal set forth to identify development opportunities that would provide the greatest net benefit to the community, staff focused on the fact that the goal is stated JANUARY 21, 2014 PAGE 9 CITY COUNCIL as part of the economic development component of the overall goals and objectives. The greatest net benefit to the community would essentially be those uses that would provide the greatest economic benefit to the community. The Honda site literally and figuratively is set apart from the rest of the City in its prominent location at the convergence of two freeways that boasts the passing by of 300,000 vehicles per day. In addition to this site being located to existing and future off -ramps, there is tremendous opportunity to develop this site in ways that are not possible elsewhere in the City such as more intense development and taller buildings that through wise development would benefit the community and property owner as well. For some time staff has believed that a hotel is the highest and best use for the site based on earlier studies, some of which would have concluded that the hotel scenario would only be feasible if the adjacent NFL Stadium project moved forward. As a result, the City contracted with an economic firm that prepares market feasibility analysis throughout the world and asked them to embark on a focused study of various development opportunities and scenarios for the site. Staff also learned through a more informal study of the site that the development costs for a hotel may be such that secondary uses would need to be provided onsite to make the hotel economically feasible. There is still uncertainty about whether the NFL Stadium will come to fruition. If not, the Industry Business Center (IBC) project (4 million feet of office, warehouse and commercial uses) has been entitled for the 592 acres surrounding the property. The third area the study looked at was "status -quo". Because of the earlier analysis of the site, staff identified in the scope of work that a hotel would be studied explicitly. In addition, staff asked for an analysis of the feasibility and benefit of an office component and a retail component. The study also looked at the site capacity for floor area and intensity. The conclusion of the study was that under any development scenario, there is a demand for hotel rooms. The IBC scenario would actually generate the highest hotel demand. Another interesting finding was that because of prevailing rents, this development would actually result in having a negative impact on the financial feasibility for a developer to build on the site. So it is not correct to say that a hotel needs to be subsidized by secondary uses to be feasible and in fact, an office development is actually a negative force in that pro forma analysis. The final conclusion of the study is that from a strict revenue standpoint, hotel only or with some supporting retail uses is the highest and best use under any scenario. The IBC scenario is the highest revenue generator for the City followed by the stadium scenario. Even under the status quo a demand for 125 to 190 rooms would still exist on the site. Although the IBC is considered to be the most ideal scenario, the study did not look at the City's settlement agreement with Industry where the City would be JANUARY 21, 2014 PAGE 10 CITY COUNCIL receiving a large lump sum upon development of the same with annual payments tied to the number of events that might occur at the stadium. The reality might be that the stadium is actually, in combination with the hotel, the best scenario for the City. The study showed that regardless of the scenario that a hotel is the highest and best use. Based on that finding staff drafted the ordinance and made rather conclusive findings that a hotel, as the highest and best use, is supported by a rigorous technical evaluation and is confident that an adoption of this ordinance with that assertion is able to withstand challenge and that it would be in the City's best interest to adopt the C-3-PD/Hotel Overlay zoning on the Honda site. ClLyons asked for confirmation that the hotel was viable under all three scenarios which she received from CDDIGubman. ClLyons asked about the occupancy rates and if there was a demand for the hotels listed in the report. CDDIGubman explained that occupancies vary by the sub -regions studied. The study looked at all of those factors and came to the conclusion that in this part of the San Gabriel Valley Region there is a shortfall of rooms that translates to what the demands set forth in the various scenarios would be. CMIDeStefano stated that in Diamond Bar, the Ayres Hotel across the street from the AQMD facility has historically had the highest occupancy. The Best Western Hotel behind the Kmart has historically had the lowest occupancy. In terms of current occupancy rates, staff does not have that information. MlHerrera opened the Public Hearing at 7:58 p.m. Resident Alex Tu, said he attended the Planning Commission meeting in December and is familiar with this project. He took issue with the information contained in the report and wanted to know how a hotel would benefit the community. He wanted to be sure that if the hotel is built it is a 5 star hotel because there are no other 5 star hotels in the area. With no further testimony being offered, MlHerrera closed the Public Hearing at 8:02 p.m. ClLyons asked for an explanation of the benefits to Diamond Bar that a hotel would provide. CMIDeStefano responded that there are clear benefits to the City. First, the City has the opportunity through the report and its findings by a very well known and well-established firm which found that a hotel is feasible JANUARY 21, 2014 PAGE 11 CITY COUNCIL on this property. This is not a look back on what occurred during the depression of several years, it is a look forward based on the growing economy, the needs in the area, the business community, travelers, tourists, etc. The benefits include revitalizing (redeveloping) an extremely blighted piece of property. If Redevelopment was available this is the perfect case for a so-called "Redevelopment Project Area". The area is captured at the confluence of the SR571601Grand Avenue. Based on the report's findings, the size of the hotel as well as, other uses on the property which market conditions will drive, there could be up to 500 jobs created on this property which creates collateral benefits to Diamond Bar since folks will shop, eat, purchase gasoline, etc. here. Through Transient Occupancy Tax, of which Diamond Bar presently requires 10 percent of the room night rate, depending on the size of the hotel could generate from $600,000 to $1.4-$1.5 million as the report has identified. The revenue that comes from a project such as envisioned which does not require a lot of resources from the City, benefits the community through the prudent use of those facilities for everything else the City does including public safety, parks and recreation, etc. MPT/Tye said it was also important to consider that it might be illogical to compare a national chain hotel to an Ayres Suite or a Holiday Inn and if one was traveling between the Ontario Airport and 605 Freeway toward LA there are a couple of options. With a national chain hotel on the Honda site, Diamond Bar captures travelers and visitors that it otherwise would not. As to Mr. Tu's point about why put the overlay on the property, MPT/Tye believed it was to take advantage of the highest and best use whereas, a hospital or retail would not provide that benefit to Diamond Bar. The opportunity is to capture $600,000 and $1 million in Transient Occupancy Tax and said he believes it makes sense to take that action on this property. MlHerrera moved, C/Lyons seconded, to Approve for First Reading, by Title Only and Waive Full Reading of Ordinance No. 01(2014): An Ordinance of the City Council Establishing the "C-3" — PD/Hotel" Overlay Zoning District Amending the Official Zoning Map to Change the Zoning Designation from "C-3" to "C-3-PD/Hotel Overlay" on those parcels in the City of Diamond Bar bounded by Grand Avenue, Old Brea Canyon Road, and California State Route 57160 (APNs 8719-020-001, 8719-020-006 and 8719-020-007). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye, MlHerrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None JANUARY 21, 2014 PAGE 12 CITY COUNCIL 8. COUNCIL CONSIDERATION: 8.1 ADOPT URGENCY ORDINANCE NO. 02(2014): REPEALING CHAPTER 8.26 OF THE DIAMOND BAR MUNICIPAL CODE AND PROHIBITING THE OPERATION AND ESTABLISHMENT OF MEDICAL MARIJUANA DISPENSARIES. CMIDeStefano stated that staff is asking the City Council to consider adoption of an Urgency Ordinance that would prohibit the operation and establishment of Medical Marijuana Dispensaries in the City. Currently, the Code legally permits one use; however, that Code may be in conflict with Federal law. The City does not currently have any Medical Marijuana Dispensaries operating in the City. CMIDeStefano asked ATCM/McLean to present staff's report. ATCMIMcLean stated that in 1996 California voters approved Proposition 215 which declared that medical marijuana use would no longer be a criminal act. Under these provisions, marijuana may be grown and sold by individuals defined as primary care givers or qualified patients, all provided that a doctor has issued a recommendation to those parties. However, State law does not expressly authorize retail Medical Marijuana Dispensaries like those that have opened their doors throughout the State in the wake of Proposition 215. Often, these facilities operate outside the narrow use and sales provision that the State established in Proposition 215. To further complicate matters, the use, manufacture or sale of marijuana remains a federal crime. To eliminate this conflict between state and federal law locally, and to provide greater control over land use, it is recommended that the City Council join many other local cities and the unincorporated areas of Orange and Los Angeles Counties in restricting the establishment of Medical Marijuana Dispensaries. The urgency ordinance before the City Council this evening would fully prohibit the establishment and operation of dispensaries in Diamond Bar for a period of 45 days providing staff the time to prepare an ordinance for adoption that would permanently prohibit them as a permitted use under the Zoning Code. It should be noted that there are currently no dispensaries in operation in Diamond Bar that would be affected by this ordinance. Council's legislative subcommittee also reviewed this matter and concurred with staff's recommendation to forward the matter to the City Council tonight for adoption. As such, it is recommended that the City Council adopt the Urgency Ordinance as presented. C/Chang moved, C/Tanaka seconded, to Adopt Urgency Ordinance No. 02(2014): Repealing Chapter 8.26 of the Diamond Bar Municipal Code and Prohibiting the Operation and Establishment of Medical Marijuana Dispensaries. Motion carried by the following Roll Call vote: JANUARY 21, 2014 PAGE 13 CITY COUNCIL AYES NOES: ABSENT COUNCIL MEMBERS COUNCIL MEMBERS: COUNCIL MEMBERS: Chang, Lyons, MlHerrera None None Tanaka, MPT/Tye, 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: ClTanaka wished everyone a Happy New Year and hoped that everyone enjoyed the holiday season. During the month of December he helped decorate the Lyons Club International Rose Parade float which won a special trophy for Exceptional Merit. The float's theme was "Matteo's Dream" depicting a city playground built for disabled children in Concord, California. On December 31 he attended the Diamond Bar Seniors New Year's Eve Dinner Dance with 60 participants. On January 10 he attended the ribbon -cutting for Chase Bank in the Super H Mart Shorping Center. On January 15 he attended the Diamond Bar Woman's Club 50t Anniversary Luncheon and a reception for the new Walnut Valley Unified School District Superintendent Dr. Robert Taylor. On January 16 he attended the LA County Fair Community Committee. meeting with the Diamond Bar Day at the Fair Committee that was well represented. On January 18 he attended the Winter Snowfest and thanked CSD/Rose and staff for a wonderful event. This afternoon he attended a luncheon for ACM/Doyle whom he thanked for his hard work on behalf of the City. Congratulations and best wishes to David Doyle in his new position. Happy Chinese New Year, the Year of the Horse. ClChang reminded everyone to follow her on Facebook, Twitter and Foursquare. She wished everyone a Happy New Year. She attended Senator Huff's open house during which he provided a couple of updates and where she was introduced to other council members and elected officials from other cities and learned about their issues. She officiated the League of California Cities meeting on January 2 which was attended by about 60 members who heard discussions about economic development in 2014. MlHerrera, MPT/Tye, CM/DeStefano and she attended a California Contract Cities Association Legislative Tour in Sacramento and received updates from legislators during the first week of the session. All City Council Members attended the Friends of the Library Volunteer Appreciation Dinner. The Friends are truly amazing people. The group has grown significantly and she was very impressed with what the organization has accomplished over the years. She and MlHerrera are part of the Legislative Committee that considered the Urgency Ordinance passed this evening under Council Consideration. JANUARY 21, 2014 PAGE 14 CITY COUNCIL C/Chang reported that she and Councilmembers Lyons and Tanaka attended the Diamond Bar Woman's 50th Year Anniversary Celebration and that she was unaware that the group had existed for 50 years. It was an interesting evening of stories about what happened in Diamond Bar 50 years ago. All Council Members attended the Winter Snowfest. That morning she was concerned about whether there would be any snow left given how warm it was the day prior — almost 90 degrees! She thanked staff for the well planned and attended event. She thanked and congratulated ACM/Doyle and told him that Alisa Viejo is very lucky to have him. She happened to visit with one of the council members from Alisa Viejo who asked her about ACM/Doyle and she provided him with excellent commentary. She congratulated and thanked Tony Torng and wished him well on the Walnut Valley School District Board. C/Lyons acknowledged she attended several events that her colleagues spoke about. She said she was fortunate to attend the first Economic Development meeting of the New Year with M/Herrera and staff and is very grateful to have been appointed to that subcommittee which she finds very interesting. She was scheduled to attend the first San Gabriel Valley Council of Governments but the meeting was canceled due to the Glendora fire. The meeting will be rescheduled at a later date. C/Lyons expressed her appreciation to staff for the Snowfest which was great. She stated that she is grateful for the presentations by CDD/Gubman who put in a lot of work and provided a lot of detail which is greatly appreciated. C/Lyons said she would be making commission appointments and invited interested parties to contact CC/Cribbins for information and applications. ClLyons reiterated that ACM/Doyle would be missed. MPT/Tye said that as the City's representative and President of Contract Cities Association, he and other Council Members and staff spent time in Sacramento lobbying on behalf of the City and making certain that the folks who serve in the Assembly and State Senate remember where they came from. It is always good to see Senator Huff and Assemblyman Hagman who we know are always with the City. However, it is important to remind them that the City is focused on public safety, redevelopment and its next iteration as well as, water issues in the State. The Snowfest (slushfest) was a blast. Good luck and Godspeed to ACM/Doyle - Aliso Viejo is lucky to have him. JANUARY 21, 2014 PAGE 15 CITY COUNCIL M/Herrera spoke about Contract Cities and the visit to Sacramento to lobby for money for cities. The Snowfest was a fabulous success and it seemed to her there were more in attendance this year than in prior years. 90 tons of snow does not magically appear and it is thanks to RS/Murphey and CSC/Tarazon and their crew for arriving at 4:00 a.m. to make sure the snow was properly poured at the site. MlHerrera thanked ACM/Doyle for staying for the entire meeting. She thought he might slip out but was glad that he stayed. Diamond Bar will most assuredly miss ACM/Doyle! In the past, Diamond Bar residents have expressed concerns about residential burglaries which have been a problem. Diamond Bar is a very nice City with nice homes and is intersected by major freeways, which makes it a relatively easy target for thieves. A lot of people are out of work and are out looking for nice belongings like those enjoyed by Diamond Bar residents. Diamond Bar has an outstanding Sheriff's Department that is on alert and watching out for its residents. Two burglaries occurred in December during separate routine vehicle stops, Deputies Villasenor and Thorn both apprehended suspects when they observed burglary tools and possible stolen items in the vehicles. The Sheriff's Department, deputies, fireman and all public safety individuals do a great job and are so very important to Diamond Bar. ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the Regular City Council Meeting at 8:23 p.m. in memory of Public Works Director David Liu's Father Yu Liu, and Dr. Jeffery Lowe, local Chiropractor and President of the Diamond BarNValnut Sheriff's Booster Club. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of 12014. CAROL HERRERA, MAYOR CITY COUNCIL Agenda 4 6.2 _ Meeting Date: February 4, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council h �� FROM: James DeStefano, City Ma a TITLE: Ratification of Check Register dat d January 16, 2014 through January 29, 2014 totaling $ 831,582.63 RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 831,582.63 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated January 16, 2014 through January 29, 2014 for $ 831,582.63 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Allen Accounting Technician RF -VIEWED BY: Finance Director Attachments: Affidavit and Check Register — 01/16/14 through 01129114. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated January 16, 2014 through January 29, 2014 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description General Fund Cam Org Support Fund Prop A - Transit Fund Prop C - Transit Tax Fund Integrated Waste Mgt Fund AB2766 - Air Qlty Mgt Fund Com Dev Block Grant Fund LLAD 38 Fund LLAD 39 Fund LLAD 41 Fund Capital Imp Projects Fund Computer Equipment Replacement Fund Signed: Dianna Honeywell Finance Director Amount $576,837.22 $400.00 $111,705.44 $54,578.85 $10,031.46 $15,000.00 $9,530.05 $5,190.56 $3,150.76 $2,106.89 $23,828.50 19,222.90 $831,582.63 City ®f Diamond Bar m Check Register 01/16/2014 thr 01/24/2014 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # _ Amount Total Check Amount Check Date Check Date 1/1612014 111fi12014 106495 ACCESS CONTROL SECURITY ACCESS CONTROL SECURITY SECURITY SVCS-NOVIDEC SECURITY SVCS -UEC 0015333 0015333 45010 45D10 556.50 532.65 $1.089.15 1/16/2014 1/16/2014 1/16/2014 1/16/2014 111612014 1 106496 AMERICOMP GROUP ANNL MAINT-PR€NTERS 0014070 1 45000 1 2,384.75 52,384.75 1 1/16/2014 1/16/2014 1/16/2014 1/1612014 RONTERRA CONSULTING INC. ADMIN FEES -FPL 2002-65 001 34430 -444.15 1116!2014 106497 AMERITLCH BUSINESS SYSTEMS INC COPIER MAINT-DEC 13 0014090 42100 843.68 $843.68 1/16/2014 1/16/2014 1/16/2014 1/16/2014 111612014 BONTERRA CONSULTING INC. PROF.SVCS-FPL 2002-65 001 23010 1/16/2014 06498 AMERICAN PLANNING ASN MEMBERSHIP DUES -G LEE 0015210 42315 445.00 5445.00 1/16/2014 1/16/2014 23010. 869.06 111612Q14 1/16/2014 1/16/2014 BONTERRA CONSULTING INC_ ADMIN FEES -FPL 2002-09 1!16!2014 1 106499 TERESABARRERA RFCRFAT[ON REFUND 001 34780 I 82.04 $82.00 1/16/2014 1/16/2014 1/16/2014 108500 BRANDI BELMONTES RECREATION REFUND 001 34780 125.00 $125.00]1/16/2014 1/16/2014 111612614 106501 BENESYST 1117!14 -PIR DEDUCTIONS 001 21105 814.82 $B14.82 1/16/2014 1/16/2014 1/1612014 106502 BONTERRA CONSULTING INC. ADMIN FEES-FPL2002-65001 001 23010 444,15 $7,295.59 1/16/2014 1/16/2014 1/1612014 RONTERRA CONSULTING INC. ADMIN FEES -FPL 2002-65 001 34430 -444.15 1/10/2014 1/16/2014 1/16/2014 SUPPLfES-DBC BONTFRRA CONSULTING INC. PROF.SVCS-FPL 2002-09 001 23010 4,828.09 1/16/2014 1/16/2014 111612014 BONTERRA CONSULTING INC. PROF.SVCS-FPL 2002-65 001 23010 2,467,50 106505 1/16/2014 1/16/2014 1/16/2014 34780 BONTERRA CONSULTING INC. ADMIN FEES-FPL2002-09 001 23010. 869.06 111612Q14 1/16/2014 1/16/2014 BONTERRA CONSULTING INC_ ADMIN FEES -FPL 2002-09 001 34430 -889.05 HIP LOAN PAYMENT-BENESCH 1/16/2014 1/16/2014 1/16/2014 1 106503 1 DIANA BRAY RECREATION REFUND 001 34780 1 125.00 $125.00 1/16/2014 1/16/2014 1/16/2014 1116/2014 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS-DECORAH TRUST 0014020 44023 5,666.94 1/16/2014 1 106504 CALIFORNIA COMMERCIAL LIGHTING SPPL SUPPLfES-DBC 0015333 1 41200 166.12 $166.12 1/16/2014 1/16/2014 1/16/2014 1/16/2014 1/1612014 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS -SHELL STATION 0014020 44023 1/16/2014 106505 CHARLEEN CANDIA RECREATION REFUND 001 34780 125.00 $125,00 1/16/2014 1/16/2014 1/16/2014 1 106506 COMMUNITY DEVELOPMENT COMMISSION HIP LOAN PAYMENT-BENESCH 125 36700 4,808.00 $4,808.0011/16/2014 1/1612Q14 1116/2014 106507 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS-NOV 2013 0014020 44023 4,401.16 $10,651.39 1/16/2014 1/16/2014 1116/2014 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS-DECORAH TRUST 0014020 44023 5,666.94 1/16/2014 1/16/2014 1/16/2014 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS-MCCABE 0014020 44023 185.70 1/16/2014 1/16/2014 1/1612014 DAPEER ROSENBLIT & LITVAK LLP LEGAL SVCS -SHELL STATION 0014020 44023 397.59 1/16/2014 1/16/2014 1/16/2014 106508 DAVID EVANSAND ASSOCIATESINC PRO F.SVCS-FPL2013-218 001 23010 9.90 $9.90 1/16/2014 1/16/2014 1/16/2014 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2013-218 001 23010 1.75 1/16/2014 1/16/2014 1/16/2014 DAVID EVANS AND ASSOCIATES INC ADM{N FEES -FPL 2013-218 001 34430 -1.78 1/16/2014 1/16/2014 Page 1 City of Diamond Bar - Check Register 01/16/2014 thru 01/29/2014 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Accl 4 Amount Total Check Amount Check Date Check Date 1;16!2014 106509 JAMES DESTEFANO REIMS -LEAGUE CONF 0014030 42330 145.41 $145.41 1/16/2014 1111612014 1!16!2014 106510 GAROLADFNNiS PROF.SVCS-T&TMTG 0015510 44000 150.00 $325,06 1/16/2014 1/16/2014 111612014 �FEDI_X FEDEX GAROLA DFNNIS PROF.SVCS-T&TINTMP MTG 0015510 44000 175.00 1/16/2014 1/16/2014 1 /16/2014 1/1612014 1 106511 DEPARTMENT OF JUSTICE FINGERPRINT SVCS-H!R 0014060 1 42345 1 96.00 $96,00 1/16/2014 1/16/2014 1612014 1116/2014 �FEDI_X FEDEX EXPRESS MAIL -FPL 2010-415 001 23010 62.54 1/16/2014 1/16/2014 1/1612014 105512 DIAMOND BAR/WALNUT YMCA CDBG PROD-NOV 2013 1255215 1 42355 8G5.50 $865.50 1/16/2014 1/16/2014 1/16/2014 1/16/2014 1/1612014 1 106513 DIANNA L HONEYWELL REIMB-WELCOME BIFAST 0014090 1 41200 1 50.04 S50.04 1/16/2014 1/16/2014 1!1612014 1 106514 DMS CONSULTANTS CIVIL ENGINEERS INC ENHANCEMENT -GRAND AVE 2505510 46420 1 11,880.00 $11.880.00 1/16/2014 1/16/2014 1/16/2014 1 106515 GLORYEDUKERE FACILITY REFUND -HERITAGE 001 23002 1 200.00 $200.00 1/16/2014 1/16/2014 1/16/2014 106516 CECILIA FELIX CHAVEZ EXPRESS MAIL -GENERAL 0014090 42120 81.61 $144.15 /16/2014 1/16/2014 1612014 1116/2014 �FEDI_X FEDEX EXPRESS MAIL -FPL 2010-415 001 23010 62.54 1/16/2014 1/16/2014 1!1612014 1 106,517 CECILIA FELIX CHAVEZ RECREATION REFUND 001 34780 125.00 $125.00 1/16/2014 1/16/2014 1/16/2014 1116/2014 INLAND EMPIRE STAGES EXCURSION -ROSE PARADE 1125350 45310 1,000.00 116/2014 1 106518 WESLEY FULLER RECREATION REFUND 001 34780 89.00 $89.00 1/16/2014 1116/2014 1/16/2014 1/16/2014 1!1612014 106519 GOVISLLC SYS ANNL MAINT-2014 4014070 1 42205 1 3,000.00 $3,000.04 1/16/2014 11/16/2014 1!1612014 106520 JOEL GRADY RECREATION REFUND 001 34780 1 86.00 $66.08 1/16/2014 11116120147 1116/2014 106521 HENRY WOO ARCHITECTS REFUND -FPL 2010-400 001 23010 1 1,486.00 $1,485.04 1/16/2014 1/16/2014 1!1612014 106522 MERCEDES HERNANDEZ RECREATION REFUND 001 34780 125.00 $125.04 1/16/2014 11/16/2014 1!1612014 106523 CHIA LING HSU RECREATION REFUND 001 34780 1 83.00 $83.00 1/16/2014 1/16/2014 111612014 1 106524 BLANCA MARRA RECREATION REFUND 001 34780 1 125.00 $125.00 1/16/2014 11/16/2014 111612014 106525 INLAND EMPIRE STAGES EXCURSION -PAVILION 1125350 45310 680.00 $1,680.00 1/16/2014 1/16/2014 1116/2014 INLAND EMPIRE STAGES EXCURSION -ROSE PARADE 1125350 45310 1,000.00 1/16/2014 1/16/2014 1!1612014 106526 INLAND VALLEY DAILY BULLETIN LEGAL ADS -FPL 2012-485 001 23010 467.00 $1,985.04 1/16/2014 1/16/2014 1!16!2014 INLAND VALLEY DAILY BULLETIN LEGAL ADS -PL 2013-147 0015210 42115 485.48 1/16/2014 1/16/2014 1/16/2014 INLAND VALLEY DAILY BULLETHN LEGAL ADS -FPI, 2013-229 001 23010 577.88 1/16/2014 1/16/2014 Page 2 City ®f Diamond Bar - Check Register 01.11.612014 thrix 01/29/2014 Check Date Check Number Vendor Name Transaclion Description Fundl Dept Acct It Amount Tota[ Check Amount Check Date Check Date 1/16/2014 106526._ INLAND VALLEY DAILY BULLETIN LEGAL ADS -FPI- 2013-380 001 23010 454,68 $1,965.04 ... 1/16/2014 1/16/2014 1/16/2014 106527 NTERiOR OFFICE SOLUTIONS RENOVATIONS -DBC 0015333 46410 457,07 S2,524.65 1/16/2014 1/16/2014 1 11 612 0 1 4 NTERiOR OFFICE SOLiJTIONS RENOVATIONS -DBC 0015333 46410 3,067.58 1/16/2014 1/16/2014 1/16/2014 106528 JOHN L HUNTER & ASSOC. INC PROF.SVCS-PL 2013-261 001 23010 1,018.75 52,318.75 1/16/2014 1/16/2014 1116/2014 JOHN L HUNTER&ASSOC. INC ADMIN FEES -PL 2013-261 001 23010 183.38 1/16/2014 1/16/2014 1!1612014 RECREATION REFUND JOHN L HUNTER &ASSOC. INC ADMIN FEES -PL 2013-261 001 34430 -163.38 1/16/2014 1/16/2014 1116/2014 JOHN L HUNTER &ASSOC. INC PROF_SVCS-MS4 PERMIT COMP 0015510 44240 1,300.00 106538 1/16/2014 1/16/2014 1/16/2014 1 106529 1 ELIZAKHANJ[AN RECREATION REFUND 001 34740 79.00 $79.90 1/16/2014 1/16/2014 1!1612014 106530 INC ENG SVGS-NOV 2013 0015551 45221 2,362.50 $4,030.00 1/16/2014 1/16/2014 1/1 612014 �LAEASSOC�ATES LAEASSCCATES INC ENG SVCS -DEC 2013 0015551 45221 1,667.50 1/16/2014 1/16/2614 1116/2014 1 106,531 LANDS' END BUSINESS OUTFITTERS SUPPLIES -COM 1 0015210 1 41200 1 205.08 $205.0611116/2014 1/16/2014 1116/2014 106532 LEIGHTON &ASSOCIATES, INC, PROF. SVCS -PL 2013-261 001 23010 761.00 $761.00 1/16/2014 1/16/2014 I 1!1612014 LEIGHTON &ASSOCIATES, INC. ADMIN FEES -PL 2013-261 001 23010 136.98 1/16/2014 1/16/2014 1/16/2014 RECREATION REFUND LEIGHTON &ASSOCIATES, INC. ADMIN FEES -PL 2013-261 001 34430 -136.98 1/16/2014 1/16/2014 1!16!2014 1 106533 LILY i RECREATION REFUND 001 34780 1 22.00 $22.00 1/16/2014 11/16/2014 1/16/2014 1 106534 LOOMIS COURIER SVCS -DEC 13 6014090 1 44000 1 834.88 $834.8811/16/2014 1/16/2014 1/16/2014 106535 LOS ANGELES COUNTY MTA MTA PASSES -JAN 14 1125553 45535 2,488.95 $5,772.00 1/16/2014 1/16/2014 1/16/2014 LOS ANGELES COUNTY MTA CITY SUBSIDY -JAN 14 1125553 45533 692.55 1/16/2014 1/16/2014 1/16/2014 RECREATION REFUND LOS ANGELES COUNTY MTA ARTA PASSES -DEC 2013 1125553 45535 2,015.65 1/16/2014 1/16/2014 111612014 LOS ANGELES COUNTY MTA CITY SUBSIDY -DEC 2013 1125553 45533 574.65 106538 1/16/2014 1/16/2014 1/16/2014 1 106536 KARLAMARTINEZ RECREATION REFUND 001 34780 1 144.00 $144.00 1/16/2014 1/16/2014 1/16/2014 1 106537 MAY MCKNIGHT RECREATION REFUND 001 34740 1 79.00 $79.00 1/16/2014 1/16/2014 1116!2014 1 106538 TALIAMONTES FACILITY REFUND-SYC CYN 001 23002 1 50.00 $50.00 1/16/2014 1/16/2014 1/16/2014 1 106539 MUZAK CAPITOL CORP INSTALL -AIV DBC 0014070 1 46230 1 17,065.00 $17,065.00 1/16/2014 11/16/2014 1/16/2014 1 106540 THANH NGO RECREATION REFUND 001 34780 1 178.00 $178.00 1/16/2014 1/16/2014 Page 3 City of Diamond Bar - Check Register 01/16/2014 thru 01/29/2014 Check Date Check Number Vendor Name Transaction Description Fund! Dept 4 Acct # I Amount I Total Check Amount Check Date I Check Date 1/16/2014 1 106541 BAOCHI NGUYEN RECREATION REFUND 041 34740 158.00 5158.00 1/16/2014 1/16/2014 1/16/2014 106542 OLYMPIC STAFFING SERVICES TEMP SVCS-P/WKS 12112 0015510 44000 158.88 $317.76 1/16/2014 1/16/2014 1!1612014 OLYMPIC STAFFING SERVICES TEMP SVCS -PINKS 12116 001 551 0 44000 158.88 1/16/2014 1/16!2014 1/16/2014 1 106543 NORMA ORTEGA PARK REFUND -HERITAGE 001 23002 200.00 $200,0011/16/2014 1/1612014 1/16/2014 1/16/2014 PERS RETIREMENT FUND RETIRE CONTRIB-(PEPRA) 001 21109 270.44 1116!2014 106544 PARCELQUEST PARCELDATAIMAPS-2014 0014070 1 42205 1,063.80 $1,063.80 1/16/2014 1/16/2014 1/1612014 106545 PCMG INC PLOTTERISCANNER-LT. 5304074 46234 17,142.90 $17,142.90 1!16/2014 1/16/2014 1/16/2014 106546 PERS RETIREMENT FUND SURVIVOR BENEFIT 001 21109 47.43 $13,579.93 1/16/2014 1/16/2014 1/16/2014 PERS RETIREMENT FUND RETIRE CONTRIB-(PEPRA) 001 21109 270.44 1/16/2014 1/16/2014 1/1612014 BLDG & SFTY SVCS-NOV 2013 PFRS RETIREMENT FUND RETIRE CONTRIB-EE 001 21109 13,262.06 1/16/2014 1/16/2014 1/16/2014 1 106547 ARVIND RANA FACILITY REFUND -DBC 001 23002 1 200.00 $200.00 1/16/2014 1/16/2014 1/16/2014 1!1612014 SASAK! TRANSPORTATION SVCS INC ADMIN FEES -PL 2013-229 001 23010 405.00 1/16/2014 1 106548 RKACONSULTING GROUP BLDG & SFTY SVCS-NOV 2013 0015220 45201 19,199,39 $19,199.39 1/16/2014 1/16/2014 1/16/2014 1/16/2014 1/16/2014 1 106549 GIRISH ROY FACILITY REFUND -DBC 041 36615 400.00 $400.0011/1612014 1/16/2014 !1612014 106550 SASAKi TRANSPORTATION SVCS INC PROFSVCS-PL 2013-229 001 23010 2,250.00 $2,250.00 1/16/2014 1/16/2014 1!1612014 SASAK! TRANSPORTATION SVCS INC ADMIN FEES -PL 2013-229 001 23010 405.00 1/16/2014 1/16/2014 1 11 612 0 1 4 SUPPLIES -COMM SVCS SASAKI TRANSPORTATION SVCS INC ADMIN FEES -PL 2013-229 001 34430 -405.00 1/16/2014 1/16/2014 1/16/2014 1 106551 SCHORR METALS INC PROFS VCS LIBRARY SIGN 0014090 1 44000 288.84 $288.84 1/16/2014 1716/2014 1/16/2014 1/16/2014 SOUTHERN CALIFORNIA EDISON ELECT SVCS -WASHINGTON PK 0015340 42126 33.32 1116/2014 1 106552 SETON IDENTIFICATION PRODUCTS SUPPLIES -COMM SVCS 0015333 1 41200 1 49.62 $49,6211/16/2014 11/16/2014 1/16/2014 106553 SOUTHERN CALIFORNIA FDISON ELECT SVCS -DIST 41 1415541 42126 56.75 $116.92 1/16/2014 1/16/2014 1/16/2014 SOUTHERN CALIFORNIA EDISON ELECT SVCS -WASHINGTON PK 0015340 42126 33.32 1/16/2014 111612014 1/1612014 RECREATION REFUND SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 38 1365538 42126 26.85 1/16/2014 1/16/2014 1/1612014 1 106554 STATE BOARD OF EQUALIZATION SALES TAX DUE -OCT -DEC 13 001 36650 1 4.00 $4.0011116/2014 1/16/2014 1/1612014 106555 SHEENASU RECREATION REFUND 001 34780 114.00 $114.0011/16/2014 1/16/2014 1/16/2014 106556 SUNGARD PUBLIC SECTOR PFNTAMATION TRNG-FIN DEPT 5304070 1 46235 2,080,00 $2,080.0011/1612014 1/16/2014 Page 4 City of ]diamond Bar - Check Register 01/16/2014 thru 01/29/2014 Check Date Check Number Vendor Name Transaction Description Fund! Dept Acct # Amount Total Check Amount Check Date Check Date 1/16/2014 106557 SUSTAINABLE ENVIRONMENTAL MNGMT COM CONSULTING SVCS -DEC 13 1155515 44000 1 1,045,00 $1,045.00 1/16/2014 1/16/2.014 /16/2014 106558 TELEPACIFIC COMMUNICATIONS T-1 INTERNET SVCS -JAN 0014070 1 44030 1 850.71 S850.71 1/16/2014 1/16/2014 1612014 106559 THE COMDYN GROUP INC CONSULTING SVCS -WK 12!13 0014070 44006 2,699.79 $3,722.07 1/16/2014 1/16/2014 1612014 THE COMDYN GROUP INC CONSULTING SVCS -WK 12!20 1 0014070 44000 1,022.28 1/16/2014 1/16/2014 !1612014 1 106560 TAEANN TOME RECREATION REFUND 001 34780 72.00 $72.0D 1/16/2014 1/16/2014 !1612014 106561 VANTAGEPOINTTRNSFRAGNTS-303248 REFUND -DBC 001 23002 800.00 $850.00 1/16/2014 1/16/2014 1!16!2014 �BARBARATSUCHIYAMA BARBARATSUCHIYAMA �FAZFFY FAITY REFUND -DBC 001 36615 50.00 1/16/2014 1/16/2014 1116/2014 106562 ULI THE URBAN LAND INSTITUTE MEMBERSHIP DUES-GUBMAN 0015210 42315 215.00 $215,00 1/16/2014 11/16/2014 1!1612014 1 106563 1 UNIVERSAL TRAILERS TRAILER -COMM EVENTS 0014411 46250 1 8,387.57 $8,387,57 1/16/2014 11/16/2014 1!16!2014 106564 VANTAGEPOINTTRNSFRAGNTS-303248 1117114 -LOAN DEDUCTIONS 001 21108 2,256.68 $7,578.15 1/16/2014 1/16!2014 1!16!2014 VANTAGEPOINTTRNSFRAGNTS-303248 1117114 -PIR DEDUCTIONS 001 21108 5,321.47 1/16/2014 1/16/2014 1!16!2014 106565 VERIZON CALIFORNIA TRFFC CNTRL-PR 2013 1365 001 23012 89.20 $1,191.54 1/16/2014 1/16/2014 1/1612014 VERIZON CALIFORNIA PH.SVCS-PARKS 0014090 42125 738.59 1/16/2014 1/16/2014 1!16!2014 MONTHLY HOSTING-CIWEBSITE VERIZON CALIFORNIA PH.SVCS-CIHALLALARM 0014093 .42125 141.05 1/16/2014 1/16/2014 1116!2014 VERIZON CALIFORNIA PH.SVCS-HERITAGE FAX 0015340 42125 89.66 1/16/2014 111612014 111612014 VFRIZON CALIFORNIA PH.SVCS-CMGR FAX 0014030 42125 82.11 1/16/2014 1/16/2014 1/1612014 VFR170N CALIFORNIA PH,SVCS-HERITAGFALARM 0015340 42125 50.99 1/16/2014 1/16/2014 1116!2014 1 106566 VIDIFLO LLC TRAILER-NGHBRHD WATCH 0014411 46250 1 10,283.63 $10,283.15311/1&2014 1/16/2014 1/16/2014 111612014 WALNUT VALLHY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 9,532.55 1/1612014 1 106567 VISION INTERNET PROVIDERS INC MONTHLY HOSTING-CIWEBSITE 0014070 44030 1 180.00 $180.00 1/16/2014 1/16/2014 1116!2014. 106568 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 38 1365538 42126 494.20 $20,485.66 1/16/2014 1/16/2014 111612014 WALNUT VALLHY WATER DISTRICT WATER SVCS -PARKS 0015340 42126 9,532.55 1/16/2014 1/16/2014 111612014 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 38 1385538 42126 4,526.46 1/16/2014 1/16/2014 111612014 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 39 1395539 42126 3,150.76 1/16/2014 1/1612014 1116!2014 WALNUT VALLEY WATER DISTRICT WATER SVCS -DIST 41 1415541 42126 2,050.14 1/16/2014 1/16/2014 1/1612014 WALNUT VALLEY WATER DISTRICT WATER SVCS -DBC 0015333 42126 393,06 1/16/2014 1/16/2014 1/1612014 WALNUT VALLEY WATER DISTRICT WATER SVCS -CITY HALL 0014093 42126 338.49 1/16/2014 1/16/2014 Page 5 City of Diamond Bar - Check Register 01/16/2014 thru 01/29/2014 Check Date Check Number Vendor Name Transaction Desciiption Fund/ Dept I Acct # I Amount Total Check Amount Check Date Check Date 1/16/2014 1 106569 WAXIE SANITARY SUPPLY SUPPLIES -CITY HALL 0014093 1 41200 1 574.92 $574.92 1/16/2014 1/16/2014 1/16/2014 1 106570 11VEI SONG RECREATION REFUND 001 34780 47.00 $47.0011/1612014 1/16/2014 1/23/2014 1!2312014 CROSSING GUARD SVCS-NOVID ADVANTEC CONSULTING ENGINEERS INC REIMB-LCWCONSORTUIMTRNG 0014060 42340 -489,12 1/23/2014 1/16/2014 1 106571 MARICRES WONG FACILITY REFUND -DBC 001 23002 100,00 $100.00 1/16/2014 1/16/2014 1/23/2014 1/23/2014 1!23!2014 ADVANTEC CONSULTING ENGINEERS INC ENG SVCS-NOV 13 0015554 44520 1/16/2014 1 106572 YUH HARN YANG RECREATION REFUND 001 34750 75,00 $75.00 1/16/2014 1/16/2014 44520 1,120.00 1/23/2014 1/23/2014 1/16/2014 1 106573 JESSICAY00 RECREATION REFUND 001 34780 1 57,00 $57.00 1/16/2014 1 1/16/2014 /16/2014 106574 OIN YU RECREATION REFUND 001 34780 1 74,00 $74.00 1 1/16/2014 1/16/2014 12312014 106575 ADVANTEC CONSULTtl ENGINEERS INC RFIMB-LCWCONSORTUiMTRNG 0014060 42340 489,12 50.00 1/23/2014 1/23/2014 1!2312014 CROSSING GUARD SVCS-NOVID ADVANTEC CONSULTING ENGINEERS INC REIMB-LCWCONSORTUIMTRNG 0014060 42340 -489,12 1/23/2014 1/23/2014 1/23/2014 1!2312014 1 106576 AAA FLAG AND BANNER FLAGS -CITY HALL 0014095 1 44000 1,094.36 $1,094.36 1/23/2014 1/23/2014 1!2312014 1 106577 AARP AARP MATURE DRIVING 0015350 1 45300 1 60.00 S60.00 1/23/2014 1/23/2014 1123/2014 106578 ADVANTEC CONSULTtl ENGINEERS INC PROF.SVCS-PR 2013-1732 001 23012 140.00 $8,275.66 1/23/2014 1/23/2014 112312014 CROSSING GUARD SVCS-NOVID ADVANTEC CONSULTING ENGINEERS INC ADMIN FEES -PR 2013-1732 001 23012 25.20 1/23/2014 1/23/2014 1/23/2014 1/2312G14 ADVANTEC CONSULTING ENGINEERS INC ADMIN FEES -PR 2013-1732 001 34560 -25.20 1/23/2014 1/23/2014 1!23!2014 ADVANTEC CONSULTING ENGINEERS INC ENG SVCS-NOV 13 0015554 44520 7,015.66 106562 1/23/2014 1/23/2014 1!2312014 34780 1 ADVANTEC CONSULTING ENGINEERS INC ENG SVCS -OCT 13 0015554 44520 1,120.00 1/23/2014 1/23/2014 1!2312014 106579 ALL CITY MANAGEMENT SERVICES CROSSING GUARD SVCS-NOV 0014411 45410 6,204.66 $10,435.11 1/23/2014 1123!2014 1!2312014 ALL CITY MANAGEMENT SERVICES CROSSING GUARD SVCS-NOVID 0014411 45410 4,230.45 42210 1/23/2014 1/23/2014 1!2312014 106580 AMERICAN MINI STORAGE STORAGE RENTAL-G/SPRINGS 0014090 42140 1 14,641.00 $14,641.00 1/23/2014 1/23/2014 1!23/2014 BEAR STATE A#R CONDITIONING SVCS IN HVAC SVCS -HERITAGE 0015340 42210 155.00 1123/2014 1 106561 AND 1 OFFICIALS OFFICIAL SVCS -JAN 14 0015350 1 45300 1 1,092.00 $1,092.00 1/23/2014 1/23/2014 1123/2014 106562 MARY JANE BAYSA RECREATION REFUND 001 34780 1 75.00 $75.00 1/23/2014 11/23/2014 1123/2014 106583 BEAR STATE AtR CONDITIONWG SVCS IN HVAC SVCS-PANTERA 0015340 42210 85.00 $240.OD 1/23/2014 1!23/2014 BEAR STATE A#R CONDITIONING SVCS IN HVAC SVCS -HERITAGE 0015340 42210 155.00 1/23/2014 11/23/2014 1/23/2014 1!2312014 106584 CAL POLY POMONA UNIVERSITY TRNG-STAFF 0014060 1 42340 1 1,125.00 $1,125.00 1/23/2014 1/23/2014 Page 6 City ®f Diamond Bar - Check register 01/16/2014 thru 01/29/2014 Check Date Check Number Vendor Name Transaction DesCr Ptbn Fund/ Dept I Acct # I Amount Total Check Amount I Check Date Check Date 112312014 106585 CARD IMAGING ACCESS CONTROL ID CARDS 6014070 I 41200 1 1,205.00 $1,205.00 1/23/2014 1/23/2014 1/2312014 1 106586 TEDA CARRFRA T & T COMM-NOVIJAN 0015510 44100 1 90.04 $90.00 1/23/2014 1/23/2014 1/2312014 106587 SYSTEMS, INC REQUEST PARTNER SVCS-NOV 0014070 44030 850.00 $1,700.00 1/23/2014 1/23/2014 ,23120 1 4 �CARTEGRAPH CARTEGRAPH SYSTEMS, INC REQUEST PARTNER SVGS DEC 0014070 44030 850,00 1/23/2014 1/23/2014 1/2312014 106588 MING I CHANG RECREATION REFUND 001 34780 4,00 $14.0011/23/2014 1/23/2014 1/2312014 106589 TINA CHANG CHIEN FACILITY REFUND -DBC 001 23002 450,00 $630.00 1/23/2014 1/23/2014 1 232014 1 TINA CHANG GHIEN FACILITY REFUND -08C 001 36615 180.00 1/23/2014 1/23/2014 1/2312014 106590 CONSTRUCTION HARDWARE CO HARDWARE -DBC 0015333 46250 104.64 $3,923.48 1/23/2014 1/23/2014 1/2312014 CONSTRUCTION HARDWARE CO HARDWARE -Di 0015333 46250 5.45 1/23/2014 1/23/2014 1/23/2014 CONSTRUCTION HARDWARE CO HARDWARE-D8C 0015333 46250 3,813.39 1/23/2014 1/23/2014 /23/2014 1 106591 COUNTY OF LOSANGELES INDUSTRIAL WASTE SVCS -OGT 0015510 1 45530 1 2,899.93 $2,899.9311/23/2014 1/23/2014 1/23/2014 106592 DAVID EVANS AND ASSOCIATES INC PROHSVCS-FPL 2012-482 001 23010 154.99 $3,115.95 1/23/2014 1/23/2014 112312014 DAVID EVANS ANDASSOCIATES INC ADMEN FFSS-FPL 2012-482 001 23010 27.90 1/23/2014 1/23/2014 1123/2014 DAVID EVANS AND ASSOCIATES INC ADMIN FESS -FPL 2012-482 001 34430 -27.90 1/23/2014 1/23/2014 112312014 DAVID EVANS AND ASSOCIATES INC PROF.SV.CS-FPL 2012-469 001 23010 60.97 1/23/2014 1/23/2014 112312014 DAVM EVANS AND ASSOCIATES INC ADMIN FEES-FPL2012-469 001 23010 10.97 1/23/2014 1/23/2014 112312014 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2012-469 001 34430 -10.97 1/23/2014 1/23/2014 1123/2014 DAVID EVANS AND ASSOCIATES INC PROF.SVCS-FPL2002-09 001 23010 1,719.99 1/23/2014 1/23/2014 1/23/2014 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2002-09 001 23010 309.60 1/23/2014 1/23/2014 1/23/2014 DAVID EVANS AND ASSOCIATES INC ADMIN FEES-FPL2002-09 001 34430 -309.60 1/23/2014 1/23/2014 1/23/2014 DAV€D EVANS AND ASSOCIATES INC PROF SVCS -FPL 2010-414 001 23010 590.00 1/23/2014 1/23/2014 112312014 DAV[D EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2010-414 001 23010 106.20 1/23/2014 1/23/2014 1123/2014 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2010-414 001 34430 -106.20 1/23/2014 1/23/2014 1/2312014 DAVIDEVANSANDASSOCIATESINC PROF.SVCS-FPL 2010-415 001 23010 590.00 1/23/2014 1/23/2014 1123/2014 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2010-415 001 23010 106.20 1/23/2014 1/23/2014 1/23/2014 DAVID EVANS AND ASSOCIATES INC ADMIN FEES -FPL 2010-415 001 34430 -106.20 1/23/2014 1/23/2014 1/23/2014 106593 DAY LITE MAINTENANCE CO INC MAINT SVCS-CIHALL 0014093 42210 96.00 $215.99 1/23/2014 1/23/2014 1123!2014 DAY LITE MAINTENANCE CO INC I I SVCS -CITY HALL 0014093 42210 119.99 1/23/2014 1/23/2014 Page 7 City of Diamond Bar - Check Register 01/16/2014 thru 01/29/2014 Chec€ Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount Check Date Check Date 1123/2014106594 1 12 312 0 1 4 CAROLA DENNIS CAROL DENNIS PROF.SVCS-PLNG COMM PROESVCS-T&T COMM 0015210 0015510 44000 44000 150.60 100.00 $250.00 1/23/2014 1/23/2014 112312014 1/23/2014 1/23/2014 1 106595 DEPT OF TRANSPORTATION TRFFC SGNL MAINT-OCT-DEC 0015554 1 45507 1 2,522.17 $2,822,1711123/2014 112312014 1/23/2014 112312014 DIAMOND BAR HAND CAR WASH CAR WASH -RD MAI NT 0015554 42200 35.00 1/2312014 1 106596 DANA DERYOUSEFIAN FACILITY REFUND -DBC 001 23002 282.50 $282.50 1/23/2014 1123/2014 1/23/2014 1/23/2014 1/23/2014 DIAMOND BAR PETTY CASH MTGS-C/CLRK 0014030 42325 1123!2014 105597 ASHOK K DHINGRA PLNG COMM -DEC 13 0015210 44100 1 65.00 $65.00 1/23/2014 1/23/2014 42325 5.00 1/23/2014 1/23/2014 1/2312014 DIAMOND BAR PETTY CASH CONF-COUNCIL 1/2312014 106,598 DIAMOND BAR CHINESE AMERICAN ASSN DBCAA ANNE LUNAR NEW YEAR 0114010 42355 200.00 $200.00 11/23/2014 1.1.12312014 MTGS-COMM DEV 0015210 42325 10.00 1/23/2014 1/23/2014 1/2312014 1/23/2014 106,599 DIAMOND BAR COMMUNITY FOUNDATION ADS -JAN -FEB 2014 0014095 1 42115 900.06 5900.00 1/23/2014 1/23/2014 1/23/2014 106600 DIAMOND BAR HAND CAR WASH CAR WASH -POOL VEH 0014090 42200 203.84 $265.82 1/23/2014 1/23/2014 112312014 DIAMOND BAR HAND CAR WASH CAR WASH -RD MAI NT 0015554 42200 35.00 1/23/2014 1/23/2014 1123/2014 DIAMOND BAR HAND CAR WASH CAR WASH -COMM SVCS 0015310 42200 26.98 1/23/2014 1/23/2014 /23/2014 1 106601 DIAMOND BAR INTERNATIONAL DELI MTG SUPPLIES -SHERIFF 0014411 1 42325 1 134.97 $134.97 1/23/2014 1/23/2014 !2312014 106602 DIAMOND BAR MOBIL VEH MAINT-COMM SVCS 0015310 42200 38.68 $206.55 1/23/2014 1/23/2014 1123/20 1 4 DIAMOND BAR MOBIL VEH MA NT -COMM SVCS 0014090 42200 167.87 1/23/2014 1/23/2014 1123/2014 106603 DIAMOND BAR PETTY CASH SUPPLIES-REC 0015350 41200 76.47 $390.98 1/23/2014 1/23/2014 1/23/2014 DIAMOND BAR PETTY CASH MTG SUPPLIES-P/WORKS 0015510 42325 16.30 1/23/2014 1/23/2014 1/23/2014 DIAMOND BAR PETTY CASH MTGS-FNG 0015551 42325 49.00 1/23/2014 1/23/2014 1/23/2014 DIAMOND BAR PETTY CASH MTGS-C/CLRK 0014030 42325 70.00 1/23/2014 1/23/2014 1/23/2014 DIAMOND BAR PETTY CASH MTGS-COUNCIL 0014010 42325 5.00 1/23/2014 1/23/2014 1/2312014 DIAMOND BAR PETTY CASH CONF-COUNCIL 0014010 42330 5.00 1/23/2014 1/23/2014 1/2312014 DIAMOND BAR PETTY CASH MTGS-COMM DEV 0015210 42325 10.00 1/23/2014 1/23/2014 1/2312014 DIAMOND BAR PETTY CASH SUPPLIES -COMM DFV 0015210 44220 14.69 1/23/2014 1/23/2014 1/23/2014 DIAMOND BAR PETTY CASH MILEAGE-H/R 0014060 42335 86.56 1/23/2014 1/23/2014 1/23/2014 DIAMOND BAR PETTY CASH MTG-HIR 0014060 42330 7.00 1/23/2014 1/23/2014 1/23/2014 DIAMOND BAR PETTY CASH REIMS -SUPPLIES HIR 0014060 42341 45.96 1/23/2014 1/23/2014 1!2312014 DIAMOND BAR PETTY CASH TRNG-COMM DEV 0015210 42340 5.00 1/23/2014 1/23/2014 1/23/2014 106604 DIANA CHO & ASSOCIATES CDBG SVCS -SR FROG 1255215 44000 451.00 $3,772.00 1/23/2014 1/23/2014 1/23/2014 DIANA CHO & ASSOCIATES CDSG SVCS -ADA RAMPSNVALK 2505310 46415 2,050.00 1/23/2014 1/23/2014 1/2312014 DIANA CHO & ASSOCIATES CDSG SVCS-YMCACHILD CARE 1255215 44000 615.00 1/23/2014 1/23/2014 Page 8 City of Diamond Bar - Check Register 01/16/2014 thru 01/29/2014 Check Date Check Number Vendor Name Transaction Descnptlon Fund! Dept Acct # Amount Total Check Amount Check Date Cheek �af2 1123/2014 10660A... DIANA CHO &ASSOCIATES CDBG SVCS -ADA SIDEWALK 2505510 46420 656.00 $3,772.00 ... 1/23/2014 1/23/2014 1/2312014 106605 IMFLDA DIG FACILITY REFUND -DBC 001 36615 400.00 $400.00 1/23/2014 1123!2014 1123/2014 106606 DIVERSIFIED PRINTERS PRINT SVCS -CITY NEWS DEC 0014095 44000 7,651.00 $11,159.00 1/23/2014 1/2312014 1 12 312 0 1 4 112312014 DIVERSIFIED PRINTERS PRINT SVCS -CITY NEWS JAN 0014095 44000 3,506.00 4,162.00 1/23/2014 1/23/2014 1123!2014 06607 DiVERSIFIEDTRANSPDRTAT ION LLC DIAMOND RIDE -DEC 13 1135553 45529 43,930-50 $48,092.50 1/23/2014 1/23/2014 1123!2014 112312014 DIVERSIFIED TRANSPORTATION LLC DIAMOND RIDE -DEC HIR 1135553 45529 4,162.00 46.33 1/23/2014 1/23/2014 1/2312014 106608 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -FPL 2012-485 001 23010 31.20 $77.53 1/23/2014 1/23/2014 112312014 EXPRESS MAIL CORPORATE ACCOUNT EXPRESS MAIL -GENERAL, 0014090 42120 46.33 1/23/2014 1/23/2014 1123/2014 1D6609 FRANKA FARAGO PLNG COMM -DEC 13 0015210 44100 T7775.00 $65.00 1/23/2014 1/23/2014 1123/2014 106610 FEDEX EXPRESS MAIL -GENERAL 0014090 42120 142.82 $316.28 1/23/2014 1/23/2014 1/2312014 FFDEX EXPRESS MAIL -GENERAL 0014090 42120 114.97 1/23/2014 1/23/2014 112312014 FFDEX EXPRESS MAIL -GENERAL 0014090 42120 19.60 1/23/2014 1/23/2014 1/2312014 FEDEX FXPRESS MAIL -FPL 2007-296 001 23010 38.89 106616 1/23/2014 1/23/2014 1123/2014 106611 FEHR & PEERS TRFFC ENG-SR57160 0015551 1 45222 1 3,217.73 $3,217.73 1/23/2014 11/23/2014 1/23/2014 1/23/2014 HARDY & HARPER INC RIPAVEMFNT MAINT DEC 13 0015554 45502 11,524.00 1/2312014 106612 GRAFFITI CONTROL SYSTEMS GRAFFITI CONTROL SVCS -DEC 0015230 1 45520 1 4,940.00 $4,940.00 1/23/2014 1123!2014 1/23/2014 106613 HARDY & HARPER INC RIPAVEMENT MAINT BICYN 0015554 45502 8,600.00 $23,024.00 1/23/2014 1/23/2014 1/23/2014 HARDY & HARPER INC RIPAVEMFNT MAINT DEC 13 0015554 45502 11,524.00 1/23/2014 1/23/2014 1/23/2014 HIP PROG-205 S PLATINA HARDY & HARPER INC RIPAVEMENT MAINT-CALBRN 0015554 45502 2,900.00 1/23/2014 1/23/2014 1/2312014 106614 HDS WHITE CAP CONST SUPPLY EQ -COMM SVCS 0015340 1 46250 1 812.71 $812-71 1/23/2014 1/23/2014 1/23/2014 1/2312014 DAVID HUGHES FACILITY REFUND -DBC 001 23004 363.36 1/23/2014 1 106615 JAMFS E HEILMAN HIP PROG-205 S PLATINA 1255215 1 44000 1 17700-00 $1,700.0011/23/201.4 11/23/2014 1/23/2014 1/23/2014 1!2312014 DAVID HUGHES FACILITY REFUND -DBC 001 36615 1/23/2014 1 106616 CHUNG HSU RECREATION REFUND 001 34780 1 144,00 $144,00 1/23/2014 11/23/2014 1/23/2014 106617 DAVID HUGHES FACILITY REFUND -DBC 001 23002 350,00 $3,803.76 1/23/2014 1/23/2014 1/2312014 DAVID HUGHES FACILITY REFUND -DBC 001 23004 363.36 1/2312014 1/23/2014 1123/2014 DAVID HUGHES FACILITY REFUND -DBC 001 36615 95.40 1/23/2014 1/23/2014 1!2312014 DAVID HUGHES FACILITY REFUND -DBC 001 36615 2,995-00 1/23/2014 1/23/2014 Page 9 City of Diamond Bar - Check Register 01/16/2014 thru 01.12912014 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount I Total Check Amount Check Date Check Date 1/2312014 1 106618 JUAN CARLOS JIMENEZ HIP FROG -366 CARPO DR 1255215 44000 655.00 $655.06 1/23/2014 1/23/2014 1/23/2014 106619 KENS HARDWARE SUPPLIES -RD MAINT 01 5554 41250 271.46 $299.79 1!23!2014 1/23/2014 1/2312014 KENS HARDWARE EQ -RD MAINT ❑015554 41300 28.33 1/23/2014 1!23!2014 1/23/2014 1 106620 LAN KHUU FACILITY REFUND-PANTERA 001 1 23002 1 100.00 $100,0011/23/2014 1/23/2014 1/23/2014 106621 LIANA PINCHER TRFFCLNGSVCS-SIGNAL MIP 2505510 46412 930.00 $2,120.00 1/23/2014 1/23/2014 1123/2014 �110ACORPORATION KOA CORPORATION �TRFFC MGMT SVCS-NOV 13 1135553 44000 190,00 1/23/2014 1/23/2014 1/23/2014 106622 LIANA PINCHER T & T COMM -JAN 14 1 0015510 1 44100 1 45.00 545.00 1/23/2014 1/23/2014 1/23/2014 112312014 LOS ANGELES COUNTY MTA CITY SUBSIDY -DEC 13 1125553 45533 15.00 /23/2014 106623 ANNE LIEM FACILITY REFUND -DBC 001 23002 1 313.00 5313.00 1/23/2014 11123!2014 1/23/2014 1/23/2014 1/23/2014 1 106624 LILLEY PLANNING GROUP INC CONSULTANT SVCS -DEC 13 0015210 1 44250 1 7,350.00 57,350.00 1!2312014 11!2312014 1!23!2014 106625 LOS ANGELES COUNTY MTA MTA PASSES -DEC 13 1125553 45535 60.00 $75.00 1/23/2014 1/23/2014 112312014 LOS ANGELES COUNTY MTA CITY SUBSIDY -DEC 13 1125553 45533 15.00 1123!2014 1/23/2014 1123/2014 1 166626 JENNIFER LYNN MAHLKE T & T COMM-NOVIJAN 0015510 44100 1 90.00 $90.00 1/23/2014 1/23/2014 1/23/2014 1/2312014 MCE CORPORATION STORM DRAIN MAINT-NOV 13 0015554 45512 602.56 1/23/2014 1 106627 MARSHAD ROA REIMB-PHOTOS 0014095 42112 1 230.00 $230.00 1/23/2014 1!23!2014 1/23/2014 106628 MCE CORPORATION RIGHT OF WAY MAINT-NOV 13 0015554 45522 2,485.56 $11,676.77 1/23/2014 1/23/2014 1/2312014 MCE CORPORATION STORM DRAIN MAINT-NOV 13 0015554 45512 602.56 1/23/2014 1/23/2014 1/2312014 MCE CORPORATION VEGETATION CONTROL-NOV 13 0015558 45508 8,588.65 1/23/2014 1/23/2014 1/2312014 106629 METROLINK METROLINK PASSES -JAN 14 1125553 45535 70,297.80 $87,872.25 1123!2014 1/23/2014 1/23/2014 METROLINK CITY SU BSI DY -JAN 14 1125553 45533 17,574.45 1123!2014 1/23/2014 1/2312014 106630 MOBILE INDUSTRIAL SUPPLY INCORP SUPPLIES -COMM SVCS 0015340 41200 8.00 $32.00 1/23/2014 1/23/2014 112 312 0 1 4 MOBILE INDUSTRIAL SUPPLY INCORP SUPPIES-HELIUM 0015350 42130 24.00 1/23/2014 1/23/2014 1/2312014 06631 SUMAYYAMOHAMMED FACILITY REFUND -DBC 001 36615 70.0D $170.0D 1123!2014 1/23/2014 1 12 312 0 1 4 SUMAYYA MO HAMMED FACILITY REFUND -DBC 001 23002 100.00 1/23/2014 1/23/2014 1/2312014 1 106632 KENNFTH MOK T & T COMM-NOVIJAN 0015510 1 44100 1 90.00 s9D.00 1/23/2014 1/23/2014 1/23/2014 1 106633 NEAD LLC MONTHLY MAINT-APP JAN -MAR 0014095 1 44000 1 237.00 $237.00 1/23/2014 1/23/2014 Page 10 City of Diamond Bar - Check Register 01/16/2014 thru 01/29/2014 Check Date !Check Number) Vendor Name Tran5acfion Description I Fund! Dept { Acct # I Amount { Total Check Amount J Check Date I Check Date 1!2312014 106634 NESTLE PURE LIFE DIRECT EO RENTAL -DBC 0015333 42130 11,98 560.90 1/23/2014 1/23/2014 1!2312014 NESTLE PURE LIFE DIRECT WATER SUPPLIES -DBC 0015333 41200 48,92 1/23/2014 112312014 1/23/2014 123/2014 1 106635 WENDY OGRAIN RECREATION REFUND 001 34780 1 75.00 $75.00 1/23/2014 1/23/2014 1123/2014 106636 ONWARD ENGINEERING ENG SVCS-NOV 13 0015510 45221 1,920.00 S10,232.50 1/23/2014 1/23/2014 1!2312014 ONWARD ENGINEERING RD MAINT-AREA 1 B NOV 13 2505510 46411 110.63 1/23/2014 1/23/2014 1/23/2014 1/2312014 ONWARD ENGINEERING RD MAINT-AREA 1B NOV 2505510 46411 66.37 1!23!2014 1 1/23/2014 1/23/2014 1!2312014 001 ONWARD ENGINEERING RD MAINT-AREA 1 B NOV 2505510 46411 265.50 1/23/2014 1/23/2014 1!2312014 ONWARD ENGINEERING RD MAINT-AREA2 NOV 2505510 46411 5,509.00 1/23/2014 1/23/2014 1!2312014 ONWARD ENGINEERING RD MAINT-AREA2 NOV 2505510 46411 2,361.00 1/23/2014 1/23/2014 1123/2014 1 106637 PACIFIC TELEMANAGEMENT SERVICES PAY PHONES -PARKS FEB 0015340 1 42125 1 495.84 $495_8411123/2014 1/23/2014 1/23/2014 1/2312014 PROTECTION ONE INC ALARM SVCS -CITY HALL 0014093 42210 25.55 1/23/2014 1!2312014 1 106638 PETERANTHONY PIRRITANO T & T COMM-NOV/JAN 0015510 1 44100 1 90.00 $90.00 1/23/2014 1/23/2014 1!23!2014 1 106639 BEBE PRATER RECREATION REFUND 001 34780 1 109.00 $109.00 11/23/2014 1/23/2014 1123/2014 106540 PROTECTION ONE INC ALARM SVCS-SYC CYN 0015340 42210 41.50 $252,31 1/23/2014 1/23/2014 1/2312014 PROTECTION ONE INC ALARM SVCS -CITY HALL 0014093 42210 25.55 1/23/2014 1/23/2014 1/23/2014 1!23!2014 PROTECTION ONE INC ALARM SVCS -DBC 0015333 42210 69.76 1!23/2014 1 1/23/2014 1/23/2014 112312014 PROTECTION ONE INC ALARM SVCS -HERITAGE 0015340 42210 115.50 1/23/2014 1/23/2014 1123/2014 106641 PYRO COMM SYSTEMS INC ALARM MONITORING-CIHALL 0014093 1 42210 1 135.00 $135.00 1/23/2014 1/23/2014 1!2312014 1D6642 RFD€CKSON COMPANY INC ST SWEEPING SVCS-NOV 13 0015554 45501 8,748.94 $25,699.50 1/23/2014 1/23/2014 1!23!2014 R F D[CKSON COMPANY INC ST SWEEPING SVCS -DEC 13 0015554 45501 16,950.56 1/23/2014 1/23/2014 1/23/2014 112312014 106643 REGIONAL TAP SERVICE CENTER TAP MONTHLY PASSES -DEC 13 1125553 45535 10,135.20 $12,384.96 1/23/2014 1/23/2014 1/2312014 REGIONAL TAP SERVICE CENTER CITY SUBSIDY -DEC 13 1125553 45533 2,632.80 1/23/2014 1/23/2014 1/23/2014 112312014 REGIONAL TAP SERVICE CENTER 3% COMM -DEC 13 1125553 45535 -383.04 1!23/2014 1 1/23/2014 1/23/2014 1123/2014 1 106644 GREGORY C REUEL PROF.SVCS-DEMOGRAPHIC 0014096 1 44000 j 500.00 $50().0011/2312014 1/23/2014 1123/2014 1 106645 S C SIGNS & SUPPLIES LLC SUPPLIES -RD MAINT 0015554 1 41250 j 853.47 $653.4711/23/2014 1/23/2014 1!23/2014 1 106646 JAGDISH SHAH PLNG COMM -DEC 13 0015210 1 44100 j 65,00 $65,0011/23/2014 1/23/2014 Page 11 City of Diamond Bar - Check Register 01/16/2014 thru 01/29/2014 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount Check Date Check Date 1123/2014 106647 SIMPSON ADVERTISING INC DESIGN SVCS -CITY NEWS 0014095 44060 1,795.00 $4,896.85 1/23/2014 1/23/2014 1123!2014 SIMPSON ADVERTISING INC PRINT SVCS -BRIDAL SHOW 0014095 44000 444.95 1/23/2014 1/23/2014 1/23/2014 SIMPSON ADVERTISING INC PRINT SVCS-BANNFRS 0014095 44000 1,194.40 106653 1/23/2014 1/23/2014 1123/2014 34740 SIMPSON ADVERTISING INC PRINT SVCS -BRIDAL SHOW 0014095 44000 1,462.50 1/23/2014 1/23/2014 1/2312014 106648 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 36 1385538 42126 114.12 $16,620.63 1/23/2014 1/23/2014 1/23/2014 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DIST 36 1385538 42126 28.93 1/23/2014 1/23/2014 1/23/2014 SOUTHERN CALIFORNIA EDISON ELECT SVCS -CITY HALL 0014093 42126 9,582.14 1/23/2014 1/23/2014 1/2312014 SOUTHERN CALIFORNIA EDISON ELECT SVCS -DBC 0015333 42126 5,073.76 106653 1/23/2014 1/23/2014 1/23/2014 34740 SOUTHERN CALIFORNIA EDISON ELECT SVCS TRFFC CONTROL 0015510 42126 646.10 1/23/2014 1/23/2014 112312014 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 294.64 CONSULTING SVCS-NOV 13 1/23/2014 1/23/2014 1/2312014 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 218.61 1/23/2014 1/23/2014 1/23/2014 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 149.07 1/23/2014 1/23/2014 1/23/2014 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42126 322.49 1/23/2014 1/23/2014 V23/2014 SOUTHERN CALIFORNIA EDISON ELECT SVCS-TRFFC CONTROL 0015510 42125 190.77 1/23/2014 1/23/2014 1/23/2014 106649 SPORT PINS INTERNATIONAL INC WATER SUPPLIES-CIHALL 6014090 41200 176.89 S189.6411/23/2014 1/23/2014 1/23/2014 1/23/2014 �,SPARKLETTS SPARKLETTS EO RENTAL-C/HALL 0014096 42130 10.75 1/23/2014 1/23/2014 1123/2014 106650 SPORT PINS INTERNATIONAL INC 25TH ANNIVERSARY PINS 0014695 41400 460.94 $3,867.47 1/23/2014 1/23/2014 1/23/2014 SPORT PINS INTERNATIONAL INC 25TH ANNIVERSARY PINS 0015350 42353 2,400.00 1/23/2014 1/23/2014 1/23/2014 SPORT PINS INTERNATIONAL INC AMBASSADOR PINS 0014095 41400 1,006.53 1/23/2014 1/23/2014 1123/2014 1 106651 STITCHES UNIFORMS & EMBROIDERY CITY LOGO -RD MAINT 0015554 1 46250 1 266.52 $266.5211/23/2014 112312014 1/23/2014 1!2312014 THE COMDYN GROUP INC CONSULTING SVCS-WK1110 0014070 44000 1,396.68 1123/2014 106652 STUBBIES PROMOTIONS PROMO ITEMS -MUGS 0014095 1 41400 2,575.80 $2,575.8011/23/2014 1/23/2014 1/23/2014 1/23/2014 1/23/2014 1 106653 HYUN JU SUNG RECREATION REFUND 001 34740 79.00 $79.00 1/23/2014 1/23/2014 1123/2014 1 106654 SUSTAINABLE ENVIRONMENTAL MNGMT COM CONSULTING SVCS-NOV 13 1155515 1 44000 1 605.00 $60.5.0011/2312014 11/23/2014 1123/2014 106655 THE COMDYN GROUP INC CONSULTING SVCS -WK 11129 0014070 44000 1,497.60 $2,894.28 1/23/2014 1/23/2014 1!2312014 THE COMDYN GROUP INC CONSULTING SVCS-WK1110 0014070 44000 1,396.68 1/23/2014 1/23/2014 1/23/2014 106656 THE GAS COMPANY GAS SVCS -CITY HALL 0014093 42126 1,623.97 $3,210.96 1/23/2014 1/23/2014 1/2312014 THE GAS COMPANY GAS SVCS -HERITAGE 0015340 42126 301.67 1/23/2014 1/23/2014 112312014 THE GAS COMPANY GAS SVCS -OBC 0615333 42126 1,285.32 1/23/2014 1/23/2014 Page 12 City of Diamond Bar - Check register 01/16/2014 thru 01/29/2014 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount Check Date Check Date 1/2312014 106657 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL ADS -FPL 2013-147 001 23010 452.36 $2,236,96 1/23/2014 1/23/2014 1!23!2014 QRTLY MAINT-DBC THE SAN GABRIEL VALLEY NEWSPAPER GR LEGALADS-EPL 2012-485 001 23010 430.28 1/23/2014 1/23/2014 1/23/2014 THESANGABRIFLVALLEY NFWSPAPERGR LEGALADS-FPL2013-229 001 23010 521.36 106661 1/23/2014 1/23/2014 1123/2014 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGALADS-HOUSING ELEMNT 0015210 44220 328.16 1/23/2014 1/23/2014 1/2312014 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL ADS -FPL 2013-380 001 23010 504.60 1/23/2014 1/23/2014 1/2312014 106658 THE SAUCE CREATIVE SERVICES SIGNAGE-PIINFO 0014411 42361 2,123.25 $8,662.85 1/23/2014 1/23/2014 1/23/2014 THE SAUCE CREATIVE SERVICES SIGNAGE/MAGNETS-ANNVRSRY 0014095 44000 1,896.85 1/23/2014 1/23/2014 1/23/2014 1/2312D14 QRTLY MAINT-DBC THE SAUCE CREATIVE SERVICES DECALSICLINGS-PIINFO 0014095 44000 953.75 1/23/2014 1/23/2014 1/2312014 THE SAUCE CREATIVE SERVICES DESIGN SVCS-NGHRRHD TRLR 0014411 46250 3,689.00 106661 1/23/2014 1/23/2014 1/2312014 106659 TIMI" WARNER CABLE INTERNET SERVICE -T -TOMB 0014070 44030 1 950.00 5950.00 1/23/2014 1/23/2014 1/23/2014 1/23/2014 TRENCH PLATE RENTAL CO EQ RENTAL-SEPT/OCT 13 0015554 42130 225.00 1/23/2014 1/23/2014 106660 TRANE SERVICE GROUP INC QRTLY MAINT-DBC 0015333 45300 1,016.00 $1,016.00 1/23/2014 1/23/2014 1/23/2014 1/23/2014 1/23/2014 TRENCH PLATE RENTAL CO EQ RENTAL-NOVIDEC 13 0015554 42130 1/23/2014 1 106661 TRANSCORL LLC TRFFC MGNT SYS MAINT 1185095 42205 15,000.00 $15,000.00 1/23/2014 1/23/2014 1/23/2014 106662 TRENCH PLATE RENTAL GO EQ RENTAL-AUGISEPT 13 0015554 42130 225.00 $900.00 1/23/2014 1/23/2014 1/23/2014 TRENCH PLATE RENTAL CO EQ RENTAL-SEPT/OCT 13 0015554 42130 225.00 1/23/2014 1/23/2014 1/23/2014 1/2312014 TRENCH PLATE RENTAL CO EQ RENTAL-OCT/NOV 13 0015554 42130 225,00 1/23/2014 1/23/2014 1/23/2014 TRENCH PLATE RENTAL CO EQ RENTAL-NOVIDEC 13 0015554 42130 225.00 1/23/2014 1/23/2014 1/23/2014 1 106663 UNITED STATES POSTAL SERVICE FIRST CLASS PRESORT43339 0014095 1 42120 1 24,000.00 $24,000.00 1/23/2014 1/23/2014 1/23/2014 106664 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-DBC 0015333 45300 5,645.47 $31,357.58 1/23/2014 1/23/2014 1/23/2014 VALLEY CREST LANDSCAPE MAINT INC LANDSCAPE MAINT-PARKS 0015340 45300 25,504.11 1/23/2014 1/23/2014 1/23/2014 1/23/2014 VALLEY CREST LANDSCAPE MAINT INC ADDL MAINT-SYC CYN PK 0015340 42210 208.00 1/23/2014 1/23/2014 1/23/2014 1 106665 WALNUT VALLEY UNIFIED SCHOOL DIST FACILITY RENTAL -DEC 13 0015350 1 42140 1 456.75 $456.75 1/23/2014 1/23/2014 1/23/2014 1 106666 WALNUTIDIAMOND BAR SHERIFF'S SPONSORSHIP -SHERIFF DEP 0114010 42355 1 200.00 $200.00 1/23/2014 1/23/2014 1/23/2014 106667 WAXIESANITARY SUPPLYSUPPLIES-DBC WATERING SVCS DEC 13 0015333 41200 1,240.27 $1,341.69 1/23/2014 1/23/2014 1 /23120 1 4 111/23120 1 4 WAXIESANITARY SUPPLY SUPPLIFS HFRITAGF 0015340 41200 101.42 1/23/2014 1/23/2014 23/2014 106fi68 WEST COASTARROf215T5 iNC WATERING SVCS DEC 13 0015558 45510 699,00 $6,313.90 1/23/2014 1/23/2014 111/23120 1 4 WEST COASTARBORISTS INC TREE MAINT-DEC 13 0015558 45509 5,614.90 1/23/2014 1/23/2014 Page 13 City of Diamond Bar - Check Register 01/16/2014 thru 01/29/2014 Check Date Check Number Vendor Name Transaction Description Fund/ Dept Acct # Amount Total Check Amount Check Date Check Date 1/2312014 106669 WEST COAST MFDIA ADS -BRIDAL SHOW DBC 0014095 1 42115 700.00 $700.00 1/23/2014 1/23/2014 1/23/2014 106670 WAYNE YLANA N FACILITY REFUND -HERITAGE 001 23002 1 200.06 $200.00 1/23/2014 1/23/2014 1/16/2014 1/1612014 PAYROLL TRANSFER PIR TRANSFER-141PP 02 112 10200 3,921.23 1!2312014 106671 TINAYU RECREATION REFUND 001 34740 1 79,00 $79.00 1/23/2014 1/23/2014 1/16/2014 1/16/2014 1116/2014 PAYROLL TRANSFER PIR TRANSFER-14/PP 02 115 10200 1/23/2014 106672 ZEENi INC UNIFORMS-REC 0015350 I 41200 1 5,32323 $5,323.23 112312014 1/23/2014 10206 435 551 1/16/2014 1/16/2014 1123/2014 106673 AMYHAUG RI:IMB-LCWTRNG 0014060 1 42340 489,12 $489.12 1/23/2014 112312014 1/16/2014 14 -PP 02 PAYROLL TRANSFER PIR TRANSFER-14/PP 02 001 10200 159,45823 $177,492.82 1/16/2014 1/16/2014 1/1612014 PAYROLL TRANSFER PIR TRANSFER-141PP 02 112 10200 3,921.23 1/16/2014 1/16/2014 111(3/2(114 PAYROLL TRANSFER PIR TRANSFER -1 4/PP 02 113 10200 5,296.35 1/16/2014 1/16/2014 1116/2014 PAYROLL TRANSFER PIR TRANSFER-14/PP 02 115 10200 8,381.46 1/16/2014 1/16/2014 1/1812014 PAYROLL TRANSFFR PIR TRANSFER-14/PP 02 125 10206 435 551 1/16/2014 1/16/2014 $831,562.63 Page 14 CITY COUNCIL ✓ ��CpRPUR�'S�'i� TO: Honorable Mayor and Members of the City Council r , > VIA: James ❑eStefano, City Ma aer TITLE: Treasurer's Statement -- Decemb6r 2413 RECOMMENDATION: Approve the December 2013 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # Meeting Date: C. Feb 4, 2014 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY: Susan Full, Senior Accountant REVIEWED BY: Alma-_) , HNUtA Ldc I Dianna Honeywell, Finance Dir for Attachments: Treasurer's Statement, Investment Portfolio Report CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF DECEMBER 31, 2013 BEGINNING CASH BALANCE $21,081,239.92 CASH RECEIVED Cash Receipts $3,180,496.10 Total Cash Received $3,180,496.10 $24,261,73&02 EXPENDITURES Checks Written ($1,422,143.99) Payroll Transfers (379,433.96) Wire Transfers (244,455.85) Returned Checks 0.00 Charge Card Fees & Other Adjustments (3,731.37) Total Expenditures ($2,049,765.17) CASH BALANCE AS OF: November 30, 2013 $22,211,970.85 TOTAL CASH BREAKDOWN Active Funds General Account ($50,815.82) Payroll Account $50,000.90 Change Fund $1,000.00 Petty Cash Account $500.00 Cash With Fiscal Agent $0.80 Unamortized Discount on Investments $3,956.85 Total Active Funds $4,642.73 Investment Funds: Local Agency Investment Fund $4,651,412.92 Corporate Floating Rate Notes $749,619.64 Federal Agency Callable $9,551,851.10 Bank Negotiable CDs $6,446,572.41 Wells Fargo Advantage Money Market Fund $807,872.05 Total Investment Funds $22,207,328.12 CASH BALANCE AS OF: November 30, 2013 $22,211,970.85 Average Yield to Maturity 0.817% FY2013-14 Year -To -Date Interest Earnings $91,371.47 FY2013-14 Budgeted Annual Interest Earnings $180,950.00 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of December 31, 2013 PERCENT OF DAYS TO INVESTMENTS BOOK VALUE PORTFOLIO TERM MATURITY YIELD TO MATURITY Local Agency Investment Fund $4,651,412.92 20.95% 1 1 0.264 Federal Agency Issues- Callable $9,551,851.10 43.01% 1,594 707 0.911 Negotiable CD's - Banks $6,446,572.41 29.03% 1,433 932 1.215 Wells Fargo Sweep Account $807,872.05 3.64% 1 1 0.010 Corporate Floating Rate Notes $749,619.64 3.38% 931 665 0,501 Total Investments and Averages $22,207,328.12 100.00% 1133 597 0.817 TOTALS $22,207,328.12 100.00% NIA NIA NIA TOTAL INTEREST EARNED Jarf IDeStefano City Treasurer 1120/2014 Date MONTH ENDING December 31, 2013 $15,031.50 FISCAL YEAR-TO-DATE 2013-14 $91,371.47 I certify that this report accurately reflects all City pooled investments and is in conformity with the investment policy of the City of Diamond Bar approved by City Council and on fife in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. Page 1 Investments City of Diamond Bar Portfolio Management Portfolio Summary December 31, 2013 Par Market Value Value Book % of Value Portfolio Term City of Diamond Bar 21810 Copley Drive Diamond Bar, CA (909)839-7053 Days to YTMIC Maturity Local Agency Investment Funds 4,651,412.92 4,652,750.76 4,651,412.92 20.95 1 1 0.264 Federal Agency Callable 9,555,000.00 9,424,296.10 9,551,851.10 43.01 1,594 707 0.911 Negotiable CD 6,447,000.00 6,461,148.34 6,446,572.41 29,03 1,433 932 1.215 Wells Fargo Sweep Account 807,872.05 807,672.05 807,872.05 3.64 1 1 0.010 Floating Rate Notes 750,000.00 749,758.50 749,619.64 3.38 931 665 0.501 22.211.284.97 22.095.825.75 22.207.328.12 100.00% 1.133 597 0.817 Investments Total Earnings December 31 Month Ending Fiscal Year To Date Current Year 15,031.50 91,371.47 Average Daily Balance 20,970,550.17 23,124,612.80 Effective Rate of Return 0.84% 0.78% Reporting period 12101/2013-1213112013 Portfolio POOL AP Run Date: 01115/2014 - 16,47 PM (PRF_PM1 ) 7.3A Report Ver. 7.3.3b City of Diamond Bar Portfolio Management Portfolio Details - Investments December 31, 2013 Page 1 Subtotal and Average 9,826,007.90 9,555,000.00 9,424,296.10 9,551,851.10 1,594 707 0.911 Negotiable CD Average Purchase Stated Days to YTMIG Maturity GUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date Local Agency Investment Funds 1.119 10/0612014 02587DMV7 10052 American Express Centurion Bk 05/02/2013 248,000.00 243,004.29 248,000.00 LAIF 10028 Local Agency investment Fund 1.101 4,651,412.92 4,652750.76 4,651,412.92 0.264 1 1 0.264 248,000.00 Subtotal and Average 3,244,961.31 1,827 4,651,412.92 4,652,750.76 4,651,412.92 05568PV95 1 1 0.264 Federal Agency Callable 251,053.13 248,000,00 1.750 1,826 1,198 1.751 04/13/2017 C6425HYAS 10003 3133LA5V6 10041 Federal Farm Credit Bank 10/26/2012 500,000.00 499,049.50 499,623.89 0.620 1,459 1,027 0.633 10/24/2016 3133EC7A6 10043 Federal Farm Credit Bank 12/12/2012 1,000,000.00 975,339.00 999,210.56 0.820 1,826 1,441 0.840 12/12/2017 3133EC7134 10044 Federal Farm Credit Bank 12/13!2012 500,000.00 487,987.00 499,802.50 0.840 1,826 1,442 0.850 12/13/2017 3133ECJL9 10049 Federal Farm Credit Bank 04/02/2013 500,000,00 499,051.00 500,000.00 0.600 1,263 989 0.600 09116/2016 3133ECMZ4 10051 Federal Farm Credit Bank 05/01/2013 500,000.00 493,484.00 500,000.00 0.690 1,461 120 0.690 05/01/2017 3133ECNY6 10056 Federal Farm Credit Bank 05/08/2013 500,000.00 483,701.50 499,782.36 0.950 1,826 127 0.960 05/08/2018 3133ECP40 10060 Federal Farm Credit Bank 05/09/2013 500,000.00 492,757.00 499,370.83 0.640 1,461 128 0.678 05109!2017 313382HD8 10047 Federal Home Loan Bank 03/27/2013 500,000.00 495,341.00 500,000.00 0.700 1,371 1,091 0.700 12/27/2016 313382F65 10048 Federal Home Loan Bank 03/27/2013 500,000.00 492,475.00 500,000.00 0.600 1,825 85 0.600 03/27/2018 313382Y98 10057 Federal Home Loan Bank 05116/2013 500,000.00 465,920.50 500,000.00 1.000 1,826 1,596 1.000 05/16/2018 3133834Y4 10059 Federal Home Loan Bank 05/29/2013 500,000.00 480,891.00 500,000.00 1.040 1,826 1,609 1.040 05/29/2018 3134G3S50 10040 Federal Home Loan Mtg Corp 10/26/2012 500,000.00 498,003.50 499,823.54 0.625 1,467 1,035 0.638 11/01/2016 3134G47G7 10064 Federal Home Loan Mtg Carp 06!2612013 500,000.00 489,794.50 500,000.00 1.400 1,826 84 1.400 06/26/2018 3134G36A3 10065 Federal Home Loan Mtg Corp 08/0112013 500,000.00 500,346.00 499,578.37 0.600 970 58 0.775 03/28/2016 3135GONF6 10031 Federal National Mtg Assn 08/21/2012 500,000.00 494,917.50 499,563.33 1.000 1,826 20 1.081 08/21/2017 3036G04M0 10042 Federal National Mtg Assn 11121/2012 500,000.00 499,111.50 500,000.00 0.750 1,461 1,055 0.750 11/21/2016 3136G1TN9 10068 Federal National Mtg Assn 09/12/2013 555,000.00 555,349.10 554,895.72 2.050 1,826 70 2.054 09/12/2018 3136G1UW7 10069 Federal National MtgAssn 09/26/2013 500,000.00 500,777.50 500,000.00 1.050 1,096 84 1.050 09126/2016 Subtotal and Average 9,826,007.90 9,555,000.00 9,424,296.10 9,551,851.10 1,594 707 0.911 Negotiable CD 02005QVN0 10005 Ally Bank UT 10/05/2011 248,000.00 249596.87 248,000.00 1.300 1,097 278 1.119 10/0612014 02587DMV7 10052 American Express Centurion Bk 05/02/2013 248,000.00 243,004.29 248,000.00 1.100 1,826 1,582 1.101 05/0212018 06740KFH5 10018 Barclays Bank 12/2112011 248,000.00 252,711.26 248,000.00 . 2.000 1,827 1,085 2.002 12/21/2016 05568PV95 10024 BMW Bank 04/13/2012 248,000.00 251,053.13 248,000,00 1.750 1,826 1,198 1.751 04/13/2017 C6425HYAS 10003 Bank of China - NY 01/25/2012 248,000.00 248,056.79 248,000.00 0.900 733 26 0.901 01/27/2014 17284CKN3 10067 CIT Bank 08/14/2013 248,000.00 247,372.81 248,000.00 1.900 1,826 1,685 1.901 08/14/2018 20451PBV7 10066 Compass Bank 08/07/2013 248,000.00 247,348.01 248,000.00 1.750 1,826 1,679 1.751 08/07/2018 2546705F5 10020 Discover Bank 03/21/2012 248,000.00 251,593.02 248,000.00 1.600 1,826 1,175 1.601 03/21/2017 33764JEH4 10012 First Bank Puerto Rico 06/08/2012 249,000.00 250,700.17 249,000.00 1.250 1,461 889 1.251 06108/2016 316777HH7 10046 Fifth Third Bank 03/06/2013 248,000.00 247,959.33 248,000.00 0.400 365 64 0.400 03/06/2014 Run Date: 01/1512014 - 16,47 Portfolio POOL AP PM (PRF_PM2) 7.3,0 Report Ver. 7.3.3b City of Diamond Bar Portfolio Management Portfolio Details - Investments December 31, 2013 Page 2 Wells Fargo Sweep Account SWEFP 10036 Floating Rate Notes 949746NA5 10050 Run Date: 0111 512014 - 16:47 Wells Fargo Subtotal and Average Wells Fargo Subtotal and Average Total and Average 07/01/2012 807,872.05 703,403.59 807,872.05 04/10/2013 750,000.00 749,611.06 750,000.00 20,970,550.17 22,211,284.97 807, 872.05 807,872.05 749,758.50 749,758.50 22,095,825.75 807,872.05 0.010 807,872,05 749,619.64 0.476 749,619.64 22,207,328.12 1 1 0.010 1 1 0.010 931 685 0.501 10128/2015 931 665 0.501 1,133 597 0.817 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Average Purchase Stated Days to YTMIC Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate Term Maturity Date Negotiable CD 3616OWK57 10026 GE Capital Financial Inc. 05/0412012 248,000.00 250,110.48 248,000.00 1.750 1,826 1,219 1,751 05/04/2017 36157QCN5 10025 GE Capital Retail Bank 05/04/2012 248,000.00 250,110.48 248,000.00 1.750 1,826 1,219 1.751 05/04/2017 38143AMV4 10021 Goldman Sachs Bank 03/21/2012 248,000.00 249,640.77 248,000.00 1.600 1,825 1,175 1.601 03/21/2017 446438NS8 10004 Huntington National Bank 01/27/2012 248,000.00 248,042.66 248,000.00 0.800 731 26 0.801 01/27/2014 856284D76 10022 State Bank of India 03/23/2012 248,000.00 251,578.39 248,000.00 1.650 1,826 1,177 1.651 03/23/2017 464209BR5 10054 Isabella Bank & Trust Company 05/30/2013 248,000.00 243,070.75 248,DOD.00 0,750 1,826 1,610 0.763 05/30/2018 48124JAH1 10023 JP Morgan Chase 03/29/2012 246,000.00 246,329.89 246,000.00 1.125 1,826 1,183 1.100 03/29/2017 49306SRT5 10053 Key Bank U S A, N A 05/08/2013 248,000.00 247,400.34 246,000.00 0.450 915 677 0.376 11109/2015 51210SITY6 10061 Lakeside Bank 05/17/2013 246,000.00 245,619.94 248,000.00 0.750 1,461 1,232 0.750 05117/2017 58403BYC4 10007 Medallion Bank 06/08/2012 248,000.00 248,961.74 248,000.00 0.750 913 341 0.750 12/08/2014 686184TK8 10055 Oriental Bank & Trust 05116/2013 248,000.00 246,497.12 248,000.00 0.650 1,096 866 0.651 05/16/2016 786580YA2 10009 Safra National Bank 01/31/2012 248,000.00 250,022.44 248,000.00 1.000 1,095 394 1.001 01/3012015 79545oNV3 10030 Sallie Mae Bank 08!1512012 248,000.00 250,178.93 248,000.00 1.750 1,826 1,322 1.751 08115!2017 80928EJC5 10063 Scotiabank De Puerto Rico 06/07/2013 248,000.00 246,383.29 248,000.00 0.700 1,096 888 0.701 06/0712016 84603M281 10029 Sovereign Bank 07105!2012 246,000.00 248,505,92 248,000.00 0.850 732 187 0.850 07/07/2014 98146QBNO 10016 World Financial Capital Bank 11/1612011 246,000.00 249,299.52 247,572.41 1.500 1,827 1,050 1.564 11/16/2016 Subtotal and Average 6,446,566.31 6,447,000.00 6,461,148.34 6,446,572.41 1,433 932 1.215 Wells Fargo Sweep Account SWEFP 10036 Floating Rate Notes 949746NA5 10050 Run Date: 0111 512014 - 16:47 Wells Fargo Subtotal and Average Wells Fargo Subtotal and Average Total and Average 07/01/2012 807,872.05 703,403.59 807,872.05 04/10/2013 750,000.00 749,611.06 750,000.00 20,970,550.17 22,211,284.97 807, 872.05 807,872.05 749,758.50 749,758.50 22,095,825.75 807,872.05 0.010 807,872,05 749,619.64 0.476 749,619.64 22,207,328.12 1 1 0.010 1 1 0.010 931 685 0.501 10128/2015 931 665 0.501 1,133 597 0.817 Portfolio POOL AP PM (PRF_PM2) 7.3.0 Agenda # 6.4 Meeting Date: Februaa 4, 2014 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma AGENDA REPORT TITLE: SECOND READING OF ORDINANCE NO. 01(2014) OF THE CITY OF DIAMOND BAR ESTABLISHING THE "C-3-PDIHOTEL" OVERLAY ZONING DISTRICT AND AMENDING THE OFFICIAL ZONING MAP TO CHANGE THE ZONING DESIGNATION FROM "C-3" TO "C -3 -PD1 HOTEL OVERLAY" ON THOSE PARCELS IN THE CITY OF DIAMOND BAR BOUNDED BY GRAND AVENUE, OLD BREA CANYON ROAD AND CALIFORNIA STATE ROUTE 57160 (APNs 8719-020-001, 8719-020-006 AND 8719-020-007). FILE NUMBER: Zone Change No. PL2013-603 APPLICANT: City of Diamond Bar Community Development Department PROPERTY OWNER: Grand Diamond Bar Properties, LLC RECOMMENDATION: Approve for Second Reading by Title only, Waive full reading of Ordinance No. 01(2014) and adopt. FINANCIAL SUMMARY: Funding in an amount not to exceed $49,000 was appropriated in the Fiscal Year 2012-13 budget the preparation of an economic analysis to determine the highest and best use for the subject property. Staff hours and advertising costs associated with this matter have been appropriated in the Fiscal Year 2012-13 and 2013-14 budgets. BACKGROUND: On January 21, 2014, 2013, the City Council conducted a public hearing and approved for first reading Ordinance No. 01 (2014) to rezone the parcels described in the above Title. The Council approved the first reading by 5-0 vote. Page 1 Prepared by: Greg Gubman, A1CP Community Development Director Attachment: Ordinance No. 01(2094) Page 2 ATTACHMENT 1 ORDINANCE NO. 01 (2014) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING THE "C-3-PDIHOTEL" OVERLAY ZONING DISTRICT AND AMENDING THE OFFICIAL ZONING MAP TO CHANGE THE ZONING DESIGNATION FROM "C-3" TO "C -3 -PD1 HOTEL OVERLAY" ON THOSE PARCELS IN THE CITY OF DIAMOND BAR BOUNDED BY GRAND AVENUE, OLD BREA CANYON ROAD AND CALIFORNIA STATE ROUTE 57/60 (APNs 8719-020-001, 8719-020-006 AND 8719-020-007). A. RECITALS The intent of the C-3-PD/Hotel Overlay Zoning District ("Overlay") is to promote and facilitate the orderly redevelopment of a prominent, freeway offramp- adjacent site, formerly occupied by an automobile dealership, in a manner consistent with .the City Council's adopted Goals and Objectives, most notably the Fiscal Responsibility/Economic Development goal which states, "(i)dentify specific development opportunities and develop Specific Plans to revitalize the Kmart and Honda property areas in a way that provides the greatest net benefit to the community." Because of the commercial development opportunities afforded to the Overlay as a result of its accessibility to the highest traffic volumes in the City, and in furtherance of the Council's Goals and Objectives, careful land use planning is critically important to help ensure that those opportunities are attained and maximized. The City Council of the City of Diamond Bar finds that, based on the criteria set forth in the City Council's Goals and Objectives, the highest and best use for the Overlay is a hotel. As such, any land use plan formulated for the Overlay shall include a hotel as the primary use. The product type, size and configuration of the hotel shall be determined through careful market analysis and the developer's proposal. Secondary uses will be considered by the City for approval if such uses support hotel operations, or for which the market analysis demonstrates that such secondary uses are necessary to make the costs of constructing and operating a hotel financially feasible. The establishment of the Overlay is exempt from the California Environmental Quality Act (CEQA), as prescribed under CEQA Guidelines Sections 15061(b)(3), in that the Overlay does not expand the range of uses already identified as permitted or conditionally permitted in the underlying C-3 zone. 6E B. ORDINANCE NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby ordain as follows: 1. Pursuant to Municipal Code Chapter 22.14, the C-3-PD/Hotel Overlay Zoning District is hereby created. 2. The Official Zoning Map is hereby amended to change the zoning designation of the parcels described in the title of this Ordinance and depicted in the attached Exhibit A-2, to C-3-PD/Hotel, as shown in the attached Exhibit A-1. 3. A new Section 22.14.040 shall be added to the Municipal Code governing the use and development of land within the Overlay as set forth in the attached Exhibit B. 4. Table 2-1 in the Municipal Code shall be revised to add the C-3-PD/Hotel to the Overlay Districts, as follows: Overlay Districts PD Planned Development All C-3-PD/Hotel (2) Hotel Overlay General Commercial Notes: (2) See Section 22.14.040 and Chapter 22.32 5. If any section, subsection; subdivision, paragraph, sentence, clause or phrase of this Ordinance or any part thereof is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Ordinance or any part hereof. The City Council of the City of Diamond Bar hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid. 5. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same or a summary thereof to be published and posted in the manner required by law. -2- PASSED, APPROVED AND ADOPTED THIS DAY OF 2014, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. BY: Carol Herrera, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was duly introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 2014 and was finally passed at a regular meeting of the City Council held on the day of , 2014, by the following vote: AYES: Council Members: NOES: Council Members: ABSENT: Council Members: ABSTAIN: Council Members - I.,% a 9 *11 embers: I%a9*11 Tommye Cribbins City Clerk -3- APPROVED AS TO FORM: David A. DeBerry City Attorney EXHIBIT "A-1" © City Boundary Zoning AG:Agnccttura€ Neighborhood Commercial G2Community Commercial C-3'. Regional Commercial Co. commercial Office L Light Industry OB: Op{cB, BUSlness Park _ h-- OP:Offics, Professional OS: Open 6pacel Conserv tien RPC: Recreation Rh: High density Residential _ Fm RH-3d. High Density Residential -30 unitsfacre RL LOW Density Residential RLM' LOW Medium Density Residential RM: Medium Densty Residential RMH-. Medium High Density Residential RR- Rural Residential }' SP'. Specifio Plan Overlay SUB,PAt: Planning Area 1 SU8-PA2: Planning Area 2 SUB-PA3: Ptanning Area 3 6US-PA4: Planning Ares 4 10 EXHIBIT "A-2" Parcels Comprising !h8 C-2-PD/Hotel Overlay Zoning District (Assessor's Parcel Nos. 8719-620-00],06 & 07) m / � E® @° :CO §/) k` EXHIBIT B Sec. 22.14.040. Adopted PD Overlay Districts (a) C -3 -PD Hotel Overlay. (1) Purpose. The intent of the C-3-PD/Hotel Overlay ("Overlay") is to promote and facilitate the orderly redevelopment of a prominent, freeway offramp-adjacent site, formerly occupied by an automobile dealership, in a manner consistent with the City Council's adopted Goals and Objectives, most notably the Fiscal Responsibility/Economic Development goal which states, "(i)dentify specific development opportunities and develop Specific Plans to revitalize the K Mart and Honda property areas in a way that provides the greatest net benefit to the community." Because of the commercial development opportunities afforded to the Overlay as a result of its accessibility to the highest traffic volumes in the City, and in furtherance of the Council's Goals and Objectives, careful land use planning is critically important to help ensure that those opportunities are attained and maximized. The City Council found that the highest and best use for the Overlay is a hotel. As such, any land use plan formulated for the Overlay shall include a hotel as the primary use. The product type, size and configuration of the hotel shall be determined through careful market analysis. Secondary uses will be considered by the City for approval only if such uses support hotel operations, or for which the market analysis can demonstrate that such secondary uses are necessary to mare the costs of constructing and operating a hotel financially feasible. (2) Existing buildings. a. "Existing buildings" are defined as those buildings lawfully existing within the C-3- PD/Hotel Overlay on the effective date of this section. Existing buildings may be occupied by uses permitted or conditionally permitted in the C-3 district, unless such a use is expressly prohibited by this ordinance. b. The interiors of existing buildings may be retrofitted or renovated to accommodate such uses; however, no existing building may be enlarged, and no new buildings shall be established, except as set forth below. c. Exterior colors of existing buildings may be modified, subject to City approval, and exterior signs may be modified or replaced in accordance with Chapter 22.36 (Sign Standards). No other exterior structural or architectural modification to existing buildings shall be permitted, unless expressly authorized pursuant to an approved master development plan as set forth below. 002 (3) New development. a. A master plan for development shall be submitted to the City for review and approval prior to the issuance of grading or building permits for any construction resulting in additional floor area, and/or new floor area to replace buildings intended for demolition. The master plan shall include text, diagrams and any other exhibits as needed to fully define the scope of the plan. b. A market study prepared by a qualified economic analyst shall be utilized in the formulation of the master plan. The market study shall be utilized to assist in assessing the feasibility of the master plan. Factors to be evaluated in the market study shall include, but not be limited to: (i) Market scenarios for properties surrounding the Overlay. (ii) Evaluation of site capacity in order to estimate the physical limitations of the Overlay. (iii)Vehicle capacity of roads which will access the Overlay, including planned freeway and other relevant roadway expansions. (iv)Financial analysis incorporating estimates of the development costs and projected revenues in order to assess developer returns (e.g., residual land value, internal rate of return, and return on total cost). (v) Highest and best use strategies capable of yielding the highest net benefit to the community consistent with financial feasibility and reasonable economic return. c. As provided under Chapter 22.14, the proposed master plan may include modifications to the development standards applicable to the underlying C-3 district. d. As specified in Chapter 22.14, the master plan proposal shall be submitted to the City as a Conditional Use Permit in accordance with procedures set forth in Chapter 22.48. Alternatively, the master plan may be submitted as a Specific Plan in accordance with the procedures set forth in Chapter 22.60. e. As a condition of master plan approval, building permits for the hotel shall be secured and construction of the hotel shall commence prior to the establishment of any approved non -hotel uses. Alternatively, the property owner(s) and City may enter into a development agreement pursuant to Development Code Chapter 22.62 which prescribes the terms under which occupancy of non -hotel uses may occur prior to commencement of hotel construction. The meaning of the term "commencement of construction" shall be precisely defined in the development agreement. (b) Non -codified overlays. Overlay districts not listed in this chapter which are identified on the official zoning map are incorporated herein by reference. Irm COUNCIL Agenda # 6.5 Meeting Date: FebruaLy 4, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma air TITLE: General Plan Status Report for 20'3 RECOMMENDATION: Receive and file. BACKGROUND: State Law requires each city to prepare and adopt a comprehensive, long-term General Plan to guide its physical development. The General Plan is a policy document comprised of goals, objectives, and strategies for implementation. The City of Diamond Bar has periodically amended the General Plan as needed, since its adoption on July 25, 1995. -In accordance with California Government Code Section 65400(b), the City is required to submit an annual General Plan status report to the local legislative body (City Council), the State Governor's Office of Planning and Research (OPR), and State Department of Housing and Community Development (HCD) on the status of the General Plan, its implementation progress, and how the City is meeting the regional housing needs for the community. The attached report lists the City's progress toward the implementation of the General Plan for the period of January 1, 2013 to December 31, 2013, by meeting the City's share of regional housing needs pursuant to Government Code Section 65584 and by the City's effort to remove governmental constraints, which may influence the maintenance, improvement, and development of housing pursuant to State Law. Attachment: 2013 General Plan Status Report CITY OF DIAMOND BAR General Plan Status Report 2013 Period beginning January 1, 2013 and ending December 31, 2013 On July 25, 1995, the City Council adopted the City of Diamond Bar's General Plan, which is a State mandated document that the City uses to plan the framework for its future physical, social and economic development. The General Plan is considered a long-term document that projects development within a community for approximately 15 to 20 years. By projecting conditions and needs into the future, the General Plan establishes a basis for evaluating current policy and providing insight on future policy. The City of Diamond Bar General Plan consists of the following six elements: 1) Land Use 4) Public Health and Safety 2) Housing 5) Circulation 3) Resource Management 6) Public Service and Facilities The following information summarizes the status of the objectives that the City has implemented for each element of the General Plan in 2013. LAND USE ELEMENT Diamond Bar is for the most part a residential community. Detached single-family dwellings represent the majority of the City's housing stock; however, multi -family housing exists along Diamond Bar Boulevard, south of Grand Avenue and along Golden Springs Drive, west of Diamond Bar Boulevard. Since the adoption of the Land Use Element, development in Diamond Bar has occurred pursuant to the goals, objectives, and policies of the General Plan. Objective 1.2 — Preserve and maintain the quality of existing residential neighborhoods while offering a variety of housing opportunities, including mixed land uses. • The City issued five construction permits for new single-family dwellings and 32 construction permits for additional livable square -footage to residential dwellings. This level of construction activity is an indicator of the continued desirability of Diamond Bar as a place to live, and its residents' desire to remain in their homes, neighborhoods and schools by adapting their homes to meet the needs of their families. Moreover, as individual properties are improved and upgraded, the overall quality of the neighborhoods in which they are located also improves. The City adopted zoning standards for emergency shelters and transition allsupportive housing to be in compliance with Senate Bill 2 on June 18, 2013 GP Status Report Page 1 2013. The "I" (Light Industry) zone allows emergency shelters to be established by right; and affirms SB 2's mandate that trans itionallsupportive housing shall be treated as a residential use subject only to the same requirements as other residential uses of the same type in the same zone. The City also adopted zoning standards for single -room occupancy (SRO) housing, to be permitted in the I (Light Industry) zone with a conditional use permit. • The City amended the existing density bonus provisions to be in compliance with Senate Bill 1818 on June 18, 2013. • The City approved a new development of 182 for -sale dwelling units — consisting of 120 detached homes and 62 townhomes — on approximately 30 acres located at the southeast corner of Brea Canyon Road and Diamond Bar Boulevard to be developed by Lennar Homes of California, Inc. Lennar will be marketing the project under the name "Willow Heights." Objective 1.3 — Designate adequate land for retail and service commercial, professional services, and other revenue generating uses in sufficient quantity to meet the City's needs. • The City approved a new 21,794 square -foot, two-story building for office uses located at 650 Brea Canyon Road. • The City approved a new 3,431 square -foot Chase Bank with drive-thru services at Diamond Hills Plaza. The Chase Bank replaced the Burger King building that occupied the project site. • The City approved a 7,149 square -foot commercial building to suit an America's Tire Company sales and service center on the northeast corner of Diamond Bar Boulevard and Cold Springs Lane. The site was previously a Unocal 76 gas station with auto repair services until closing in 2010 and has been vacant since. Objective 1.4 — Designate adequate land for educational, cultural, recreational, and public service activities to meet the needs of Diamond Bar residents. • The Willow Heights project referenced above will include a minimum 2.5 -acre neighborhood public park. • The City continues to have a joint use agreement with Pomona Unified School District to use Lorbeer Middle School for their recently renovated football/soccer and track fields. • The City designated the Grandview and Grandview Link trails adjacent to the Diamond Bar Center. 2013 GP Status Report Page 2 Objective 2.1 — Promote land use patterns and intensities which are consistent with the Resource Management Element and Circulation Element. Strategy 2.1.2 — Ensure that new development utilizes feasible contemporary technologies to reduce energy and water consumption, generation of solid and hazardous wastes, and air and water pollutant emissions. • In accordance with the Site D Specific Plan, Lennar's Willow Heights project is required to incorporate green building strategies and facilitate energy and water conservation. • The City, in collaboration with the San Gabriel Valley Council of Governments, completed an Energy Efficiency Chapter of the Climate Action Plan (EE CAP). It is a standalone chapter of a future plan that identifies current energy use and green house gas emissions of the residential, business, and governmental sectors in Diamond Bar. Objective 3.1 — Create visual points of interest as a means of highlighting community identity. • The Willow Heights project referenced above will incorporate community identity through an entry feature at the corner of Brea Canyon Road and Diamond Bar Boulevard to mark the entrance to the City. The development will also be required to incorporate street improvements that are in conformance with the final adopted Grand Avenue streetscape specifications along Diamond Bar Boulevard parkway and future neighborhood park frontage. HOUSING ELEMENT The Housing Element identifies and makes provisions for existing and future housing needs. Several programs continue to be implemented based on the strategies within the Housing Element as follows: • The City continues to implement a proactive Neighborhood Improvement/Code Enforcement program and direct eligible households to available rehabilitation assistance in order to correct code violations. • The City continues to assist in the rehabilitation of existing housing stock through CDBG Home Improvement Program funds for home rehabilitation. • In partnership with Los Angeles County, the City continues to offer a first time homebuyer assistance program and Mortgage Credit Certificates. • Staff completed implementation of all the strategies and programs identified in the 2008-2014 Housing Element, which are listed below: 2013 GP Status Report Page 3 o Assisting in the development of affordable housing — The City of Diamond Bar currently provides a variety of housing types, with densities ranging from one dwelling unit per acre to 20 dwelling units per acre. As part of the Housing Element Update, the City was obligated to rezone at least 15.6 acres of land with a density of 30 units per acre in order to accommodate 466 multi -family housing units to meet current State affordable housing mandates. On September 3, 2013, the City Council approved the Affordable Housing Land Use and Zoning Designation Project (Planning Case No. PL2013-227). This approval included the following actions: 1. Adoption of a General Plan Amendment to establish a new High Density Residential (RH-30) land use designation to facilitate residential development at densities of up to 30 dwelling units/acre in areas designated as such on the General Plan Land Use Map. 2. Adoption of a Development Code Amendment to create a new High Density Residential (RH-30) zoning designation which would allow, by right, multifamily development at a maximum density of 30 dwelling units per acre on sites bearing this designation on the Official Zoning Map. 3. Revising the General Plan Land Use Map to change the designation of a 30 -acre site in Tres Hermanos, on the west side of Chino Hills Parkway, just south of Diamond Ranch High School, to RH-30. 4. Revising the Official Zoning Map to change the zoning designation of the site described in Item 3 above to RH-30. 5. To accommodate both the 4t" and 5t" Housing Element Lower -Income RHNA allocations, the City rezoned sufficient acreage (approximately 16.3 net acres out of the 30 gross acres rezoned) to make enough land available to accommodate up to 490 RH-30 zoned units. o Providing adequate housing sites — The City's land inventory, including approved projects and the potential development of vacant parcels is adequate to accommodate the net remaining RHNA for this planning period in the moderate and above income categories. o Removing governmental and other constraints from housing development — The Housing Element addresses and where legally possible, removes governmental constraints affecting the maintenance, improvement, and development of housing. The City provides affordable housing incentives/density bonuses and efficient project processing to mitigate government constraints on residential development and facilitate the development of a variety of housing. (As previously discussed, the City 2013 GP Status Report Page 4 amended the existing density bonus provisions to be in compliance with Senate Bill 1818.) o Promoting equal housing opportunities — To adequately meet the housing needs of all segments of the community, the Housing Element includes programs that promote housing opportunities for all persons regardless of race, religion, gender, family size, marital status, ancestry, national origin, color, age, or physical disability. The City already established procedures to facilitate reasonable accommodations for dwellings occupied by persons with disabilities, and adopted zoning standards for emergency shelters and transitional/supportive housing to be in compliance with Senate Bill 2. a Promoting equal housing opportunities — The City also adopted zoning standards for single -room occupancy (SRO) housing on June 18, 2013. RESOURCE MANAGEMENT ELEMENT Issues related to open space and conservation overlap in Diamond Bar. As a result, the City combined its Open Space Element and Conservation Element into one Resource Management Element. The Resource Management Element addresses open space, visual resources, biological resources, and parks and recreation. Additionally, this element establishes strategies for effectively managing local and natural resources in order to prevent waste, destruction, or neglect. Progress toward implementing strategies within the Resource Management Element has been made in the following areas: Objective 1.3 — Maintain a system of recreation facilities and open space preservation which meet the active and passive recreational needs of Diamond Bar residents of all ages. The City continues to work with Lewis Corporation to develop Larkstone Park as part of the 99 -unit South Pointe West development. • The City is currently working with Lennar Homes to design and develop a new minimum 2.5 -acre public park at Willow Heights. Objective 2.1 — Minimize the consumption of water through combination of water conservation and use of reclaimed water. The Willow Heights project referenced above is conditioned to incorporate water conservation landscaping, water saving features within the units, and use of reclaimed water in public landscaped areas. Objective 2.5 — Minimize the environmental impacts of landfill disposal of solid wastes through an aggressive public education and information campaign designed to promote 2013 GP Status Report Page 5 a comprehensive program of source reduction, recycling, composting, and household hazardous waste reduction activities. « The City implemented a revised Construction and Demolition permit process to better reach the 75% solid waste diversion goal mandated under the adoption of the Solid Waste Ordinance in 2011. The new diversion goal applies to all construction and demolition projects over 1,000 square feet, including both residential and commercial sectors. • The City's contracted residential and commercial waste haulers continue to offer comprehensive waste collection and curbside recycling services citywide. Curbside recycling services include collection of green waste, used oil, bulky items, and hypodermic needles. • The City, in conjunction with Los Angeles County Public Works, provides a Household Hazardous Waste (HHW) event in the City once a year. The HHW event takes most forms of electronic and hazardous waste including paint, batteries, and other toxic materials that are recycled and do not enter the waste stream. The upcoming HHW event is scheduled for February 15, 2014. • The City conducts an annual birthday party celebration that includes a Going Green section where information on recycling is provided to residents. Representatives from the City's franchise waste haulers, Southern California Edison, Southern California Gas, Walnut Valley Water District are present to provide information on recycling and conservation. • The City conducts an annual America Recycles Day event that includes a -waste collection for household electronic waste such as televisions and computer equipment, free mulch giveaway, and paper shredding. • The City website and public information outlets are routinely used to promote recycling and information on new laws such as AB 341 that require businesses and multi -family residential communities to meet new diversion requirements. PUBLIC HEALTH AND SAFETY ELEMENT The Public Health and Safety Element contains provisions that relate to the protection of life, health, and property from natural hazards and man-made hazards. It identifies areas where public and private decisions on land use need to be sensitive to hazardous conditions caused by slope instability, seismic activity, flood, fire, and wind. Objectives 1.1 and 1.2 — Minimize the potential for loss of life, physical injury, property damage from seismic ground shaking and other geologic hazards, and the public health hazards and nuisances from the effects of a 100 -year storm and associated flooding. 2013 GP Status Report Page 6 • The City continues to require site-specific geotechnical investigations and drainage studies which must be approved by the City Engineer prior to issuance of any grading permits in conjunction with the Uniform Building Code and as part of the standard conditions of approval that are applied to all new developments and redevelopment projects. • The City continues to expand upon its emergency preparedness and response capabilities with the inclusion of a dedicated Emergency Operations Center (EOC) in City Hall. The dedicated EOC provides the City with added flexibility to coordinate and respond to emergencies, provide redundant communications to public safety agencies, and enable added communications to residents. City Hall also has a backup power generator to ensure critical systems are operational in the event of a prolonged emergency. • The City's public safety agencies continue efforts to outreach to residents on safety, including earthquake, fire, and emergency preparedness topics. The City's public safety agencies work in coordination with the City's Public Information Division to communicate time sensitive information to residents through the City website, as well as the Neighborhood Watch Program. Objective 1.3 — Require that properties in and adjacent to wildland areas are reasonably protected from wildland fire hazards without degrading the viability of natural ecosystems, providing a balance between removal of flammable vegetation, introduction of fire resistant vegetation, and preservation of natural vegetation. • The Los Angeles County Fire Department completed the construction/renovation of a helicopter landing site (helipad) end of January 2013. It is located adjacent to the East Gate Drive Reservoir on a hilltop in the vicinity of Pantera Park. This helipad consists of two square concrete helicopter landing pads. It was first built in 2006, and has since been maintained on an annual basis and as needed. The enhancements made as part of the latest maintenance efforts included the regrading and compaction of the site, repair of eroded areas, improvement of drainage channels, and installation of native plantings for slope stabilization. The helipad plays an important role in local and regional wild land fire detection and suppression operations by providing a safe landing site for aircraft to refuel and have their water tanks refilled. CIRCULATION ELEMENT The Circulation Element defines the transportation needs of the City and presents a comprehensive transportation plan to accommodate those needs. The focus of this element is the identification and evaluation of local circulation needs, balancing those needs with regional demands and mandates. 2013 GP Status Report Page 7 Objective 1.1 — Participate in local and regional transportation related planning and decision-making. • The City continues to actively participate in the Four Corners Policy Committee and Coalition. Four regional transportation projects were identified as the initial priority projects, including the design and construction of the long term fix of the State Route (SR) -57160 Freeway Interchange. Diamond Bar has been a member since its existence in 1990. This group includes cities, counties, and public commissions/districts that meet monthly in an effort to create policy on a broad spectrum of transportation issues designed to unify and benefit the Four Corners Region. • The City continues its collaboration with the City of Industry in the implementation of the 57160 Confluence Project. This is a $287 million multi -phase improvement project to the existing 57160 interchange. ➢ Phase One of the project has been expanded and is the construction of a $37 million westbound on-ramp and westbound off --ramp at Grand Avenue. It is fully funded, with a $18.1 million MTA grant and local match funding (expected construction to begin Mid -2015). ➢ Phase Two is the construction of $15 million street widening improvements in the vicinity of Grand Ave./Golden Springs Dr. intersection. It is fully funded as well, with a $5.9 million grant from MTA and local match funding (Phase 11 is on hold. Current focus is to deliver the Phase I westbound on and off -ramps.) ➢ Phase Three is the freeway mainline improvements and by-pass connectors and is estimated at $235 million. Staff is currently working to secure recognition of the SR -60's ongoing status as a component of the state and national freight networks in an effort to secure $235 million in future funding for Phase Three of this project. The final Environmental Impact report for Phase 2 & 3 was approved by Caltrans in December 2013. The City continues to annually implement the guidelines of the Los Angeles County Congestion Management Program, which is required to maintain eligibility for regional transportation funding opportunities. • The City has been active in monitoring the Multi -County Goods Movement Action Plan to ensure the City is not negatively impacted by the strategy and implementation plan for the Southern California goods movement transportation system. The City has been very proactive in addressing the Southern California Association of Governments (SCAG) efforts to incorporate an East/West Truck Corridor between Interstate 710 and Interstate 15 into the Goods Movement 2013 GP Status Report Page 8 Element of the 2012 Regional Transportation Plan (RTP). The City has collaborated with affected stakeholder agencies to voice concerns regarding the premature nature of declaring the San Jose Creek Flood Control Channel as the preferred solution for goods movement. The current San Jose Creek Flood Control Channel proposal has not been sufficiently studied and lacks critical analysis to ensure adjacent communities will not be negatively impacted. The 2012 RTP was adopted in April 2012 but the City went on record regarding the need to expand the study scope to include other east -west corridors along the 10, 210, and 91 freeways. The City is advocating for transportation solutions that are equitable in their distribution of goods movement related traffic. The City is actively seeking funding partners to complete a feasibility study to determine the preferred and most cost-effective options for the completion of the 57160 "big fix" (missing freeway and HOV connectors separate from the 57160 Confluence Project) which will also include the East-West Freight Corridor. • The Lemon Avenue interchange project is expected to result in the closure of the SR -60 Brea Canyon Road eastbound access ramps and create on-ramp and off - ramps at Lemon Avenue. The benefit of the Lemon Avenue project will effectively reduce truck traffic on Golden Springs Drive because access to the City of Industry can be provided without traversing arterial roadways in Diamond Bar. The final design is anticipated to be completed by May 2014. The Freeway Agreement was executed in December 2010 and a Right -of -Way Cooperative Agreement was signed in September 2011. The right-of-way phase is currently underway with the State taking the lead on the necessary acquisition of land for the interchange improvements. Construction is expected to begin in June 2015 with a completion by December 2016. Objective 1.2 — Balance the need for optimum traffic flow on City Arterials within economic realities, environmental, and aesthetic considerations. • Closed Circuit Television (CCTV) cameras have been installed at key arterial intersections (16 locations) to provide real time video feedback to verify traffic conditions. Currently, the City has a total of 19 arterial intersections equipped with battery back-up systems to ensure temporary signal operations in the event of a power outage. Design for an additional 15 locations will be underway by mid -2014. • The City is developing design plans to enhance the streetscape at the Grand Avenue/Diamond Bar Blvd. intersection and Grand Avenue/Longview Drive intersection using SAFETEA-LU funds. This Grand Avenue Beautification Project will provide an opportunity to create street design standards for all future development to follow. 2013 GP Status Report Page 9 Objective 1.3 — Maintain the integrity of residential neighborhoods. Discourage through traffic. • In residential neighborhoods, the Neighborhood Traffic Management Program (NTMP) continues to be an effective tool in providing a procedure to implement traffic calming devices in neighborhoods that experience speeding and cut - through traffic. Neighborhoods have also benefited from a residential parking district that preserves residential street parking through a permit system in the areas around Diamond Bar High School. Additionally, the City worked with the Pomona Unified School District last fiscal year to improve circulation at Golden Springs Elementary School through parking lot upgrades made within their school site. Objective 2.1 -- Maximize the use of alternative transportation modes within and through the City to decrease reliance on single -passenger automobiles. • The City continues to sell monthly Metro bus and rail passes in addition to Foothill Transit Zone passes. These programs are subsidized by Proposition "A" funds and provide a benefit to Diamond Bar residents because of the subsidized rates. • The City's Dial -a -Ride program provides discounted taxi services to residents over 60 years of age and the disabled community. The program is subsidized through the City's allocation of Proposition C funds and provides supplemental transportation options to residents for medical and other related service needs. • The City website continues to provide alternative transportation information to residents, including website links to Metro, Foothill Transit, Metrolink and Amtrak rail, and Ridematching information. Objective 3.1 — Improve the safety and efficiency of existing transportation facilities. • The Capital Improvement Program for 2013 lists specific projects that were approved, and the General Plan Conformity Report annually identifies projects completed in conformance with the General Plan. The following capital improvement projects including traffic signal modifications and street improvements were accomplished in 2013: ➢ The City completed the Golden Springs Drainage Improvement Project which included the installation of new catch basins and lateral lines on Golden Springs Drive in the vicinity of Lavender Drive to improve surface flow on Golden Springs Drive. ➢ The City completed the Americans with Disability Act (ADA) curb ramp project in the Gateway Corporate Center and the neighborhood of Peaceful Hills 2013 GP Status Report Page 10 Road and Pathfinder Road. A total of 67 curb ramps were installed in both areas. ➢ The City completed the Arterial Zone 7 and Residential/Collector Area 1B Annual Slurry Seal. Due to the pavement condition in Residential Area 1, it was decided that separating Residential Area 1 into two areas would be necessary due to budgetary constraints. Therefore, the arterial zone program will remain on schedule, but the residential area program will temporarily be on an 8 -year cycle. ➢ Diamond Bar Boulevard at Silver Hawk & Grand Ave. at Summitridge Median Modifications were completed in December 2013 which included construction of median offsets to improve line of sign for left turn movements from Diamond Bar Boulevard onto Silver Hawk Drive and left turn movements from Grand Avenue onto Summitridge Drive. PUBLIC SERVICE AND FACILITIES ELEMENT The Public Service and Facilities Element deals with the long-term provision of municipal services and facilities, and what types of facilities are needed to support those services. This element focuses on identifying City facilities and services needed to sustain the community's quality of life; long-range planning to fund City services and buildings; and coordinating and cooperating with various local agencies to provide those services not provided by the City. Objective 1.1: Maintain adequate infrastructure facilities and public services to support development and planned growth. • The City continues to require new development to pay development fees for infrastructure facilities and/or provide the necessary infrastructure to support the new development. Additionally, all new subdivisions are required to connect to the public sewage system. • The Willow Heights project referenced above will be required to pay appropriate fair -share contributions toward the improvement of areawide street improvements and the following traffic improvements will be implemented, which will be completed prior to the issuance of project certificates of occupancy: ➢ Pathfinder Road at Brea Canyon Cutoff Road: Widen and/or restripe eastbound Brea Canyon Cutoff Road to provide one left -turn lane, two through lanes and a separate right -turn lane. The implementation of this improvement may require some modification to existing traffic signal equipment (i.e., re-cut/install new vehicle loop detectors, modification to traffic signal controller); and 2013 GP Status Report Page 11 ➢ Cherrydale Drive at Diamond Bar Boulevard: Provide an option left/through lane and a separate right -turn lane on the northbound approach, restripe southbound approach to provide an option left/through/right-turn lane on Cherrydale. Widen eastbound approach to provide a separate right -turn lane. Modify median and restripe Diamond Bar Boulevard to provide dual westbound left -turn lanes. Install traffic signal. The implementation of this improvement may require some modification to existing signing and striping the affected streets. CONCLUSION The General Plan continues to direct all land use decisions and remains an effective guide for future development. The City continues to pursue economic development to increase City revenue, address traffic related issues, and preserve open space and continues to create a community environment that nurtures social, cultural, religious, educational and recreational opportunities for its citizens. 2013 GP Status Report Page 12 CITY COUNCIL Agenda 4 6.6 Meeting Date: Februar 4 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City n9 TITLE: AWARD A DESIGN, CONSTRUCTION MANAGEMENT, AND INSPECTION SERVICES CONTRACT TO ONWARD ENGINEERING FOR THE MORNING CANYON ROAD REHABILITATION PROJECT FROM DIAMOND BAR BOULEVARD TO STONEPINE DRIVE IN THE AMOUNT OF $70,590.00 WITH A CONTINGENCY AMOUNT OF $7,000.00 FOR CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER FOR A TOTAL AUTHORIZATION AMOUNT OF $77,590.00. RECOMMENDATION: Award. FINANCIAL IMPACT: The FY 2013-2014 CIP Budget allocated $300,000 Gas Tax Fund, for the Morning Canyon Road Rehabilitation Project which includes design, construction administration services, and construction. BACKGROUND: Morning Canyon Road is a two-lane residential roadway adversely affected by root intrusion and uplifting from existing parkway pine trees from Diamond Bar Boulevard to Stonepine Drive. Tree roots from these large species have resulted in uplifted pavement, sidewalks, curb and gutter, and have potentially damaged existing catch basins. To remediate these current conditions, Morning Canyon Road will be rehabilitated. Additionally, the existing 17 pine trees within the project limits are scheduled to be removed and replaced by a tree species with less invasive roots. The project will require coordination with the Community Services Department in addition to the affected residents to select a tree species which can sustain life without damaging Morning Canyon Road. The selected Consultant will be responsible for providing design and construction administration services. A Request for Proposals (RFP) for design & construction 1 management services was sent to four engineering firms on November 4, 2013. Two (2) proposals were received for design and construction administration services for the Morning Canyon Road Rehabilitation project. The proposals were reviewed and evaluated based on 1) general responsiveness to the City's RFP, 2) staff and firm qualifications, 3) approach/methodology, 4) hours and level of effort, 5) ability to meet the City's schedule and expectations, and 6) references. The table below lists the proposed fees for the requested professional services: Construction Consultant Design Administration Alternate Item Total Onward Engineering $32,030.00 $34,240.00 $4,320.00* $70,590.00 TKE Engineering $30,912.00 $50,510.00 NIA $81,400.00 *Alternate item far additional parkway landscape design services requested by the.City DISCUSSION: In consideration of the six criteria mentioned above, staff unanimously concurred that the best qualified firm for this project is Onward Engineering. Onward Engineering visited the project site and attended a site meeting to discuss the extent of the damaged pavement and roadway appurtenances prior to submitting a thorough proposal for both design and construction administration services. The proposal clearly identifies critical strategies that have been tailored specifically for this project and to the City's needs. The roadway structural section for this project will be chosen on a cost benefit analysis to ensure that the City gets the best product for the available funds. In addition, Onward Engineering has assigned staff that has been proven to be qualified in design and inspection of similar projects. The project schedule is tentatively set as follows: Award of Contract Notice to Proceed with Design Completion of Design Project Advertisement Bid Opening Award of Construction Contract Notice to Proceed with Construction Completion of Construction PREPARED BY: Sterling Mosley, Assistant Engineer REVIEWED BY- a. David G. Liu, Director of Public Works 0 February 4, 2014 February 18, 2014 May 12, 2014 May 21, 2014 June 11, 2014 June 17, 2014 July 7, 2014 September 5, 2014 Date Prepared: January 28, 2014 Attachments: Attachment A -Morning Canyon Road Project Limit Map Attachment B -Consulting Services Agreement Exhibit A: Morning Canyon Road Request for Proposal Exhibit B: Consultant's Scope of Work & Fee Schedule 91 1) A4nA . ` . CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of February 4, 2014 by and between the City of Diamond Bar, a municipal corporation ("City") and Onward Engineering, ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A", the City's Request for Proposals dated October 15, 2013. B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by the Consultant are as described in Exhibit "B" the Consultant's Proposal, dated November 4, 2013 to the City's Request for Proposals. B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "B." 2. Term of Agreement. This Contract shall take effect February 4, 2014, and shall continue unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed $70,590.00. 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: James DeStefano, City Manager Consultant: Majdi Ataya, P.E. City of Diamond Bar Onward Engineering 21810 Copley Drive 300 S. Harbor Blvd,Suite 814 Diamond Bar, CA 91765-4178 Anaheim, CA 92805 1 6. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. D. Consultant shall, at Consultant's sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the requirements in Section 6. Additionally, the City shall have the right to offset against the amount of any fees due to Consultant under this Agreement for any amount or penalty levied against the City for Consultant's failure to comply with Section 6. 7. Standard of. Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions. 8. Indemnification. Consultant shall indemnify, defend with counsel approved. by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant 's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to N comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole active negligence or willful misconduct of the City (meaning that Consultant shall indemnify and defend City notwithstanding any alleged or actual passive negligence of City which may have contributed to the claims, damages, costs or liability). Should City in its sole discretion find Consultant's legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Consultant's negligence, recklessness or willful misconduct. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000'.00; (4) professional liability insurance (errors and omissions) to cover or partially cover damages that may be the result of errors, omissions, or negligent acts of Consultant, in an amount of not less than $1,000,000 per occurrence and at least $1,000,000 aggregate; and (5) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy (ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. A. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less that A VII. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, 01 and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. D. Self Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to. satisfy the self-insured retention ("SIR") and/or deductible of the policy in lieu of the Owner (as the named insured) should Owner fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Owner understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Owner as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Owner's behalf upon the Owner's failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Owner for breach of this Agreement in addition to any other damages incurred by City due to the breach. 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which 4 would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. Either party may terminate this Agreement with or without cause upon fifteen (15) days' written notice to the other party. However, Consultant shall not terminate this Agreement during the provision of services on a particular project. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 61 16. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 17. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 18. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant,. or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 19. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 20. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, shall be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. In the event the parties are unable to mutually agree upon the mediator to be selected hereunder, the City Council shall select such a neutral, third party mediation service and the City Council's decision shall be final. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that referral of any such dispute or controversy, and mutual good faith efforts to resolve the same thereby, shall be conditions precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 21. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 6 22. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 23. Counterparts. This Agreement may . be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 24. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 25. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. 11C ityff ATTEST: LM Tommye Cribbins, City Clerk Approved as to form: M David A. DeBerry, City Attorney "CONSULTANT" In Its: CITY OF DIAMOND BAR 7 Carol Herrera, Mayor Jack Tanaka Mayor Ron Everett Mayor Pro Tem Ling -ling Chang Council Member Carol Herrera Council Member Steve Tye Council Member Uctvper 15, 2013 E ,9 21810 Copley Drive , Diamond Bar, CA 91765-4178 To Civil Engineering Firms: (909) 839-7000 • Fax (909) 861-3117 www.DiamondBarCA.gov SUBJECT: Request for Proposals to Provide Professional Engineering Design, Construction Management, and Inspection Services for the Morning Canyon Road Rehabilitation Project from Diamond Bar Boulevard to Stonepine Drive INTRODUCTION The City of Diamond Bar is soliciting proposals to conduct professional engineering design, construction management, and inspection services for the Morning Canyon Road Rehabilitation Project within the City limits: Morning Canyon Road is a two-lane residential road beginning at Diamond Bar Boulevard and ending with a cul de sac nearly 4,000 feet to the northwest. Project limits along Morning Canyon Road are from Diamond Bar Boulevard to Stonepine Drive, approximately 950 feet northwest of the intersection of Diamond Bar Boulevard. Existing field conditions consist of several large species of tree roots uplifting pavement, sidewalks, curb and gutter, with potential damage to the existing catch basins. Temporary 0.5" AC repairs including localized grinding of tree roots were performed recently on September 6, 2013. Anticipated work is subject to the discretion of the design firm's selected recommendation, but may consist of the removal and replacement of parkway trees, full reconstruction of asphalt and base, sidewalk, and curb & gutter, and repairing any damaged catch basins. The scope of services for this project includes the preparation of Plans, Specifications and Estimates, Construction Managementllnspection and Testing Services. ll. PROJECT TIMELINES The Consultant shall prepare construction plans, specifications and cost estimates for the project in accordance with the American Public Works Standard Construction Plans and City standards. The plans and specifications shall be completed within three (3) months after the issuance of a notice to proceed to ensure construction commencing prior to June 2014. Consultant shall be able to commence design within 2 weeks of receiving the notice to proceed. Request for Proposals — Engineering Design, Construction Management, and Inspection Morning Canyon Road Page 2 III. PROFESSIONAL ENGINEERING SERVICES The proposal shall identify each task to be included as part of the project. At a minimum these tasks shall include: 1) Meet with the City staff prior to the beginning of work to discuss background, scope, objectives, and any other pertinent details of the project. Consultant shall also attend periodic meetings with City staff at various stages of the project as needed. 2) Collect and review all existing information pertaining to this project, including the available improvement and utility plans. 3) Perform a complete field review. Collect and review all existing field conditions and information pertaining to the proposed project. Obtain all available improvement and utility plans form the appropriate agencies. 4) Conduct a utility search for all utilities within the project limits and send two utility notices during design to all applicable utility companies. Review the location of the existing utilities, surface and subsurface structures and proposed improvements. If the proposed, improvements interfere with existing utilities, the Consultant shall arrange to have potholes taken by the utility company. The Consultant shall secure the necessary permits from all utility companies and applicable agencies for the design and construction of the project. 5) The Consultant shall prepare plans, specifications, and cost estimate for the project as noted under the Introduction. The improvement plans shall be prepared in 20" scale and submitted in 24" x 36" sheet format and in Adobe Acrobat Format. Specifications shall be submitted on 8 Y2" x 11" sheets in Microsoft Word Format. An electronic file will also be required to be submitted to the City. The Consultant shall prepare in Microsoft Excel format and submit the construction cost estimate on 8 "/z" x 11" sheets. The cost estimate shall be prepared in a tabular form for each construction item showing quantity, unit, unit price, and total cost. All estimate back-up calculations by plan sheet shall also be submitted. Final plans and bid specifications shall be signed, stamped, and certified by a Civil Engineer registered in the State of California. 6) It is the City's intention to use the Standard Specifications for Public Works Construction (latest edition) and the Standard Plans for Public Works Construction (latest edition), in conjunction with the City standard specifications and plans. The Consultant shall provide copies of referenced standard plans from other sources. 7) Provide assistance during the bidding period. The selected Consultant shall provide technical assistance to the City staff. Should any questions arise during the bidding period, the Consultant shall provide clarification. If any changes to the plans and specifications are required during the bidding period, the Consultant shall make the necessary changes in a timely manner so that City staff can issue an addendum. Request for Proposals --- Engineering Design, Construction Management, and inspection Morning Canyon Road Page 3 8) Coordinate and conduct the Pre -Construction Meeting, including notifications to the contractor, utility agencies, street sweeping service and trash collection service. Prepare the meeting agenda and minutes. 9) Re-establish Centerline Monuments and prepare Corner Records (this task Will be the responsibility of the contractor, however the Construction Management Consultant will be responsible for reviewing the submittal prior to County recordation). 1 D) Oversee construction staking to reflect the design shown on the plans. 11) Provide layout of the critical tie-in points and for the' limits of removal of existing asphalt improvements. 12) Provide inspection services for the entire project on an as -needed basis during mobilization, demobilization, traffic control installation and public notification process. Provide daily quality control and inspection services during construction. 13) Provide geotechnical, inspection and testing services to certify that materials and construction conform to specifications. 14) Aide in addressing any public complaints or concerns received. 15) Review and address contractor's RFI's. 16) Assist in the preparation of contract change orders. 17) Prepare daily inspection logs which include the names of all construction workers on the project site, total hours worked on a daily basis for each employee, and the. identification of each piece of equipment on the project site for each working day. Daily reports shall 'be submitted on a weekly basis and include progress and photo documentation by stages. All photos shall be submitted in digital format. 18) Prepare punch list and conduct final job walk. Prepare recommendation to City staff for acceptance of the construction project. IV. CITY SUPPORT A. Existing street and utility plans in the City's possession. B. Reproduction of final construction plans and specifications for advertising. Request for Proposals — Engineering Design, Construction Management, and Inspection Morning Canyon Road Page 4 V. PROPOSED FORMAT AND CONTENT A. Project Team An organization chart indicating principals and key project team members. Also provide resumes of the key personnel involved with this project including personnel from sub -consultants. B. Firm's Experience List a maximum of three (3) projects which your firm has designed and provided construction management services for other public agencies in the greater Los Angeles area. Provide the following information: location, owner, construction cost, year the design was completed, year the construction was completed, your project manager's and engineer's name. If any portion of the project is sub -contracted, provide similar information for a maximum of three projects. C. Project Understanding Describe the approach and methods that will be used to meet the project requirements. Also, identify any potential concerns or problems that your firm anticipates during the term of this project. D. Project Scheduling Provide a schedule identifying milestones ,for the major tasks in the design of the project, beginning with the Notice to Proceed. E. Resource Requirements Provide a man hour and fee estimate by item identified in Section III. Also provide a total "Not to Exceed" design fee and construction management fee for the project. Please state all assumptions upon which the estimates are based. Fees shall be included in a separate sealed envelope. F. l=ee Schedule Provide the hourly rates of all personnel assigned to the project. These rates will be used to negotiate any additional work the City may request. G. Insurance Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Consultant upon execution of the contract for submittal to the City Council. The selected Consultant must submit a "Statement Certifying Insurance Coverage" certifying that the required insurance Request for Proposals — Engineering Design, Construction Management, and Inspection Morning Canyon Road Page s coverage will be obtained by the Consultant, and that the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result 'in the Consultant's disqualification. H. References List of at least three (3) references must be provided. Include contact person, address, and telephone number. VI. SUBMITTAL OF PROPOSALS Three (3) copies of the proposal shall be presented in a sealed envelope with the fee proposal(s) in a separate sealed envelope bearing the name, address and telephone number of the individual or entity submitting the proposal and shall be addressed to: Mr. Sterling Mosley, EIT Assistant Engineer City of Diamond Bar Department of Public Works 21810 Copley Drive Diamond Bar, CA 51765-4177 The envelope shall be clearly marked with the notation "DO NOT OPEN — PROPOSAL." The proposal shall be delivered to the addressee on or before 3:00 P.M. on November 4`" 2013. VII. RIGHT TO REJECT ALL PROPOSALS The City reserves the right to reduce or revise elements of the scope of work prior to the award of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City shall only provide the staff assistance and documentation specifically referred to herein and shall not be responsible for any other cost of obligation of any kind which may be incurred by the proposing firm. All proposals submitted to the City in response to this RFP shall become property of the City. Request for Proposals — Engineering Design, Construction Management, and Inspection Morning Canyon Road Gage 6 VIII. QUESTIONS If you have an intention to submit a proposal and/or ,have any questions regarding the project, please call Mr. Sterling Mosley, Assistant Engineer at (909) 839-7038. Sincer David G. Liu, P.E. Director of Public Works. Attachments: Exhibit A -Project Location Map Exhibit B -Consulting Services Agreement OE Proposal to Provide Engineering Design, Construction Management & Inspection Morning Canyon Road Reconstruction Project instability can be seen based on the prevalence of fine alligator cracking that is observed throughout this roadway segment. Therefore, based an the above noted preliminary analysis, it is recommended that the existing trees be removed from the parkway on the west side of the road, and the entire width of Morning Canyon Road between Diamond Bar Boulevard & Stonepine Street be reconstructed. During the design phase it will be critical to obtain limited pavement corings to support this conclusion and to potentially come up with alternate reconstruction methodologies. Lastly, The catch basin depicted in the previous exhibit was noted to have a broken base with roots infiltrating on the sides. Since we are reconstructing the road, it is an ideal time to complete any necessary drainage improvements, but it has been noted that this catch basin is owned and operated by the County of Los Angeles. OE will coordinate with City staff and LA County staff to determine if we have the authority to reconstruct this catch basin, and if there are enough funds for it. SCOPE OF WORK OE takes no exceptions to the City's provided scope of work and will provide full design engineering, construction management and inspection services on this contract. What follows is a detailed explanation of each proposed work item. 1.1 Design Kickoff Meeting OE will set up a design kick-off meeting with City staff to discuss the scope of work, objectives, design criteria, technical requirements, and project schedule. It is important that the scope of work and schedule be reviewed and finalized by the City at this meeting to ensure a smooth and successful project. This meeting will include key members of the OE team including our Project Manager and Project Engineer. Deliverables -Meeting minutes and agenda 1.2 Research & Review of Available Data The OE team will _ compile and review all records and documents from the City. Existing documentation research that will be reviewed includes State, County, City, utility, and other pertinent records and documents, existing street, signal, storm drain, gas, sewer, and water main improvement plans, topographic, data maps, record drawings, utility plans, geotechnical reports, survey centerline and private property monument data, and other important information. OE Proposal to Provide Engineering Design, Construction Management & Inspection `r®•" yaW Morning Canyon Road Reconstruction Project +•. s•• It is anticipated that the sources for the documentation research will be obtained from the Los Angeles Public Works records website and the City of Diamond Bar. All records will be compiled and returned to the City upon project completion- OE will conduct existing records research and coordination with utilities in the area and all design work will be coordinated with the affected utilities. Deliverables -Existing records matrix -Copies of existing records (roadway, right-of-way, utility) 1.3 Site Evaluation OE will schedule a site inspection and evaluation upon issuance of the NTP. OE will verify records drawings and data, identify proposed improvements, inventory roadway signage and traffic signal equipment and existing pavement markings, and take note of the existing grades at the curb ramps for ADA Compliance. OE will prepare a photo log of key project areas. Additionally, we will mark out and identify the join limits for the proposed curb and gutter, sidewalk and other parkway improvements that will require specific survey shots. OE will coordinate with the City to ensure that all desired improvements are noted prior to the initiation of the design survey to ensure that all necessary data is obtained and considered in the design. Deliverables -Site evaluation notes (curb ramp, parkway, roadway, and other repair locations) -Site photos & video (existing conditions) -Pavement marring and roadway signage inventory 1.4 Design Topographic Survey OE has subcontracted with Eaton Land Surveying (ELS) to conduct all necessary topographic survey work on this project. OE will closely coordinate with ELS in order to efficiently schedule the survey for early completion. Design survey will be tied to the closest County benchmark and, will include Sections at 25' O.0 on Morning Canyon from Diamond Bar Boulevard to Stonepine Drive. Sections will include.- back of walk, top of curb, flow line, lip, roadway 1/4 points, on both sides of road. ELS will also shoot utility, trees, and mist- improvement locations along project limits. All sections will be taken 50' past the BCR on all intersecting streets as well as a section at the extension of lip of gutter and the bike lane line on Diamond Bar Blvd. Deliverables -Signed & Dated Survey Notes & Topographic Survey Basemap -CAD survey files (topographic DWG, PNEZD point file, TIN surface 23 1 •sss OE Proposal to Provide Eng€neer€ng Design, Construction Management & Inspection; Morning Canyon Road Reconstruction Project ••• s• 1.5 Geotechnical investigation OF has teamed with Converse Consultants (Converse) to. perform the geotechnical investigation for this project. This item of work can be broken down into five sub -tasks: Task I: Project Set -up - As part of the project set-up, staff personnel from our office will conduct the following: ✓ Obtain a no fee permit to drill within the City right-of-way ✓ Mark boring locations on the streets ✓ Call Underground Services Alert (USA) at least 48 hours prior to drilling ✓ Engage a drill to sample the subsurface soils Task II: Field Exploration: During drilling, traffic will be controlled in accordance with the City of Diamond Bar and WATCH Manual. Field investigations will be conducted between 8 A.M. and 5 P.M. during a regular work weekday. A minimum of three borings will be drilled each to a depth of five (5) feet below existing ground surface. The purpose of the borings will be to: ✓ Measure existing asphalt concrete and aggregate base thickness ✓ Obtain subsurface information at the site ✓ Obtain undisturbed and bulk samples of the various soil types for laboratory testing Soils will be continuously logged and classified by the geologist/engineer in the field by visual examination in accordance with the Unified Soil Classification System. Two undisturbed ring samples of the subsurface materials will be obtained from each borings. The relatively undisturbed rings samples will be obtained using a Modified California Sampler (2.4 -inch inside diameter and 3.0 -inch outside diameter) lined with thin- walled sample rings. The sampler will be driven into the bottom of the borehole with successive drops of a 140 -pound hammer falling 30 inches. The number of successive drops of the driving weight ("blows") required for each six inches of penetration will be shown on the boring log. The soil will be retained in brass rings (2.4 inches in diameter and 1.0 inch in height). The central portion of the sample will be retained and carefully sealed in waterproof plastic containers for shipment to the laboratory. Bulk samples of representative soil types will be collected in plastic bags. Groundwater levels, where encountered in the borings, will be recorded. The borings will be backfilled with soils cuttings and the surface patched with cold asphalt concrete. Task III: Laboratory Testing: Soil samples obtained in the subsurface exploration will be transported to the geotechnical laboratory. Geotechnical testing will include the following: ✓ In-place moisture and density tests ✓ R -value ✓ Sieve analysis ✓ Laboratory maximum density and optimum moisture tests Samples will be stored in the laboratory for at least thirty days after the report is completed. At that time, samples will be disposed of, unless we receive notification to do otherwise. Task IV: Geotechnical Analysis and Report Preparation: Data obtained from the exploratory borings and the laboratory testing program will be evaluated. A report will be prepared which will include the following items: ✓ Field and laboratory procedures used in the investigation ✓ A discussion of the materials encountered in the borings and their measured engineering properties ✓ Logs of the exploratory borings summarizing the subsurface conditions encountered, results of laboratory testing, and a plan indicating the locations of the explorations ✓ Depth of groundwater, if encountered, and its impact on the proposed development ✓ Thickness of existing asphalt concrete and aggregate base ✓ Discussion on the laboratory test results ✓ Pavement structural sections ✓ Street sub -grade preparation Deliverables -Geotechnical Analysis Report 1.5 Utility Research & Notification We believe that utility notifications are a low cost/high value component of every design project. Our past experience working on similar projects has allowed us to set a highly successful utility coordination protocol that greatly assists in the success of public works projects. First, we focus on confirming the contacts for all existing utility facilities. OE will conduct an online design investigation through Dig -Alert which allows our staff to research and confirm the most recent contacts for all present affected utilities. Each company will be contacted and informed of the upcoming project. OE then conducts a three -pronged utility coordination/investigation protocol which involves a detailed local utility research, a three- step utility notification protocol (inform, advise, relocate/adjust), as well as utility coordination meetings. If we deem it necessary, we will meet individually with the affected agencies, at no additional cost to the City, to ensure project success. We will notify all affected utility companies to alert them of the upcoming project and request verification of the sizes, depths, and locations of their underground lines, facilities, and substructures within the project vicinity. After receipt of information from the utilities, OE will cross check the plotted locations with field review information to ensure the existing utility lines are shown in their proper locations. Once the proposed improvements have been finalized, OE will identify potential utility conflicts and determine where relocations will be required. 1L J 40 OE Proposal to Provide Engineering Design, Construction Management & Inspection ON. "t •:: Morning Carryon Road Reconstruction Project ice+ +:++► Samples will be stored in the laboratory for at least thirty days after the report is completed. At that time, samples will be disposed of, unless we receive notification to do otherwise. Task IV: Geotechnical Analysis and Report Preparation: Data obtained from the exploratory borings and the laboratory testing program will be evaluated. A report will be prepared which will include the following items: ✓ Field and laboratory procedures used in the investigation ✓ A discussion of the materials encountered in the borings and their measured engineering properties ✓ Logs of the exploratory borings summarizing the subsurface conditions encountered, results of laboratory testing, and a plan indicating the locations of the explorations ✓ Depth of groundwater, if encountered, and its impact on the proposed development ✓ Thickness of existing asphalt concrete and aggregate base ✓ Discussion on the laboratory test results ✓ Pavement structural sections ✓ Street sub -grade preparation Deliverables -Geotechnical Analysis Report 1.5 Utility Research & Notification We believe that utility notifications are a low cost/high value component of every design project. Our past experience working on similar projects has allowed us to set a highly successful utility coordination protocol that greatly assists in the success of public works projects. First, we focus on confirming the contacts for all existing utility facilities. OE will conduct an online design investigation through Dig -Alert which allows our staff to research and confirm the most recent contacts for all present affected utilities. Each company will be contacted and informed of the upcoming project. OE then conducts a three -pronged utility coordination/investigation protocol which involves a detailed local utility research, a three- step utility notification protocol (inform, advise, relocate/adjust), as well as utility coordination meetings. If we deem it necessary, we will meet individually with the affected agencies, at no additional cost to the City, to ensure project success. We will notify all affected utility companies to alert them of the upcoming project and request verification of the sizes, depths, and locations of their underground lines, facilities, and substructures within the project vicinity. After receipt of information from the utilities, OE will cross check the plotted locations with field review information to ensure the existing utility lines are shown in their proper locations. Once the proposed improvements have been finalized, OE will identify potential utility conflicts and determine where relocations will be required. 1L J OE Proposal to Provide Engineering Design, Construction Managernent & Inspection .sss :s"r 's• • s s:' Morning Canyon Road Reconstruction Project ••• s• Based on a preliminary review of the project site and anticipated depth of reconstruction, potholing is not anticipated as part of this project. Should an unforeseen utility be discovered that may be in conflict with our work, OE will coordinate with the utility owner to schedule potholing activities (at the utilities cost), and will ensure that all relocations are conducted prior to or during the construction phase. Deliverables -Utility contact matrix -15t 2"d and 3'd utility notices -Utility notification log -Correspondence to each utility company 1,7 75% & 100% Plan Submittals Once the site evaluation, topographic survey, and geotechnical evaluation for the project area has been completed, OF will begin the preparation of the plans to make 60%, 90% & 1.00% submissions. Basema in : First, the project base map will be prepared with compilation of the research records, topographic survey data and underground utility line records obtained from as -built plans from utility companies. All plans will be developed using the latest AutoCAD software. Base maps will be prepared at 1"=20' scale using City conventional line styles. OE will store text annotation as a separate layer. This file will also indicate the date of the survey, Survey Crew Chief, and supervising Licensed Land Surveyor review, sign -off, and notes. OE will provide the City with three separate basemap files on this project: 1. Street Base map: Upon completion of the design field walk, topographic survey, and records investigation, the street base map will be prepared utilizing all data obtained., from the previous sections. The roadway base map will be prepared and presented in the manner requested in the RFP. Benchmark and basis -of -bearing information will be included in this basemap. 2. Right-of-way base map: OE will also prepare a right-of-way base map in conjunction with the street base map. This base map will have all available data from our records research and the field survey, showing applicable right-of-way, centerline and property lines. Available records for existing easements will also be plotted on the basemap where applicable. Basis-of�-bearing information will be included on this basemap. 3. Utility base map: Augmenting the street base map will be the utility base map. The utility base map will contain all existing utilities which were identified through our field investigation and from existing utility records. Each utility line will be called out as to the owner and diameter, and will have a formatted line type to correlate with the type of utility structure. All available records will be incorporated in the utility base map including storm drain, sewer, water, electrical, oil, gas and other typical substructure facilities. 26 OEOE Proposal to Provide Engineering Design, Construction Management & Inspection Morning Canyon Road Reconstruction Project Design Analysis Prior to the preparation of the PS&E, OE will conduct a design analysis on the ultimate structural section and crossfall for this roadway. Design sections will be prepared at 50' O.C. and will be submitted to the City for review. Upon approval of the design sections, OF will begin to prepare the final design PS&E. Project Plans Upon confirmation of the final design, our design team will begin to populate the plan set with the necessary plan and profile information. OF will also coordinate with utilities and submit the necessary plans for their review or approval. Along with the bond copy submittal, OF will submit to the City a CD of the PDF prints for all sheets including all necessary soft copy files of the design specifications and estimates. Based on our review of the RFP, the following are the anticipated sheet counts for each of the three proposed projects: Plan Set Description Morning Canyon Road Construction Sheet Count Title Sheet & Vicinity Map 1 Construction Notes & Details, Typical Cross Sections 1 Roadway Reconstruction Plan & Profile 2 Intersection Grid Grades 1 Design Roadway Sections (54' O.C.) 2 Sign & Striping Plans N/A (included on roadway) Traffic Control Plans N/A (included in Specs) TOTAL SHEET COUNT: 7 Sheets Project Specifications Clarity of bid items, site control, and payment method for each item of work are crucial in the preparation of the project specifications. OF will utilize the "boiler plate" specifications provided by the City of Diamond Bar and will prepare the technical portion of the project specifications utilizing the Green Book. We will ensure that each pay item is dearly referenced and described in each applicable section of work. Also included in the specifications is a utility coordination section that describes all actions needed by the contractor to facilitate or coordinate any and all utility relocations. Our staff will coordinate directly with each conflicting utility to get, at a minimum, a date or time -frame for relocation completion. The specifications will have all necessary contacts for utilities or residents that have special concerns, and will delineate all items needing relocation on the Contractor's part. If specific details or photographs need to be included in the specifications our staff will gladly prepare them as well. OF will also prepare the Bid Schedule. Close attention will be paid to the delineation of each bid item to ensure that the specified project scope covers the full intent of the City. Design Cost Estimate The cost estimate development will be a continuous process which begins at project inception and ends with design completion. Our office constantly updates the unit price records from recent local projects in an effort to provide the most accurate project estimated costs. It is important to take into consideration the size and location of the r 27 arpp' s®, OE Proposal to Provide Engineering Design, Construction Management & Inspection sosB4 Morning Canyon Road Reconstruction Project .' project in comparison to the baseline projects. OE will provide an updated cost estimate at each submittal, With the use of our modern Civil 3D software, we are able to track the quantities and costs while preparing the plan set. This allows us to keep the cost in mind as we conduct our design. We are aware of the City's $300,000 construction budget, and we will work with the City throughout the design to ensure that any cost reduction measures are incorporated in to the project to ensure the project is completed within the allotted budget. Submittals OE has budgeted for a 75% & 100% Submittal on this project, Full Plans, Specifications& Estimates will be submitted at both the 75% & 100% submittals. Once the City has completed each submittal review, OE will meet with City staff to go over comments. Upon receipt of the comments, OE will actively incorporate the received comments and bring the plans to final completion, Deliverables -60% Plans & Estimates (hard & digital copy) -90% Plans, Specifications & Estimates (hard & digital copy) -100% Plans, Specifications & Estimates (hard & digital copy) 1.8 Final Plan Submittal Upon approval of the 1.00% PS&E Package, OE will plot a final bid plan set on bond paper, wet sign all necessary bid documents and will compile our design files for a final submittal to the City. At this phase, plans will be guaranteed to meet the 5 C's: consistent, clear, correct, constructible, and complete. Deliverables -A complete set of bid plans stamped and signed by a CA Registered Civil Engineer -Complete set of bid specifications -Final copy of project quantities and cost estimate -AutoCAD electronic files with associated reference files 2.1 Bid Assistance OE will remain dedicated to the City of Diamond Bar through the advertisement and bidding phase of this project. We will promptly respond to all received RFIs and will issue as many addendums as may be necessary_ OE will also make any and all necessary changes to the plans, specifications and estimates throughout this phase to ensure that the City receives the best bids and project possible. Deliverables -Response to RFI --Written Addenda 28 1 OP Proposal to Provide Engineering Design, Construction Management & InspecCon R� ;4 Morning Canyon Road Reconstruction Project •.• s•. 2.2 Pre -Construction Meeting Prior to construction commencement, OF.. will coordinate apre-construction meeting with the contractor and other stakeholders. OF will be responsible for sending out notices in advance of the meeting inviting all necessary stakeholders to attend. The meeting will cover all of the important information contained in the contract documents and other City requirements. This meeting is a perfect opportunity for stakeholders to express their concerns and begin coordination. It is critical that the contractor bring all necessary submittals (slurry, cape weal, AC mix, PCC mix, schedule and notifications) to this meeting in order to maintain the city's aggressive construction schedule. This meeting will cover contract progress schedules, material issues, construction and Contractor issues, coordination with utility companies, and other project related issues. Upon completion, OF will immediately prepare meeting minutes and distribute them to the City and Contractor. Deliverables - Pre -Construction Meeting Agenda - Pre -Construction Meeting Minutes 2.3 Submittal/Schedule Review OF will actively coordinate with the Contractor to encourage early submittal of all required documentation and schedules. This coordination item is the most critical item during the pre -construction phase to ensure that the project proceeds as smoothly as possible. OF will also actively respond to all received RFIs that may be submitted by the Contractor. If necessary, our staff will coordinate through the design engineer, the City, or other governing bodies to ensure timely responses are received. Our staff will maintain close coordination with the Contractor during this phase to ensure that all submitted documents are per specification and that the project schedule is acceptable to the City and all other stakeholders. All coordination and submitted documents will be filed and submitted to the City at project completion. By ensuring that all submittals are accounted for and that all notifications and scheduling items have been accounted for, the City can be confident that the budget and schedule will be maintained. Deliverables -Submittals Comments/Approvals -Schedule Review Comments -Project Coordination Records 2.4 Construction Management & Inspection OF will provide full service construction administration and inspection to the City of Diamond Bar for the full duration of this project. The City can reference our prior experience with the City of Diamond Bar to understand the level quality that will be provided. All items listed in the RFP for construction management and inspection are included under this item. The following are descriptions of key items which will be conducted during the construction phase: OE Proposal to Provide Engineering Design, Construction Management &Inspection bie• Morning Canyon Road Reconstruction Project .4.4 r_•s Pre -Construction Photos Inspection personnel will document existing conditions within the project footprint. Our team will visit the project site and take pictures where improvements are needed. These design photographs will be combined with the general construction photographs and will be submitted to the City in a correlated manner. Project Status Meetings At the onset of the construction project, our team will conduct project status meetings (as needed) with the contractor, subcontractors and utility company representatives to coordinate construction tasks. These meetings typically do not take long, but the information exchanged is unparalleled in value. At these meetings, the anticipated scope of work will be discussed along with any pending payment or scheduling issues. OF will prepare minutes for each meeting and will forward them to the City along with the project status updates and the final project report. Contractor Payment Applications Our construction inspector will monitor and evaluate the work for contract compliance and maintain a record of the work installed. This information and collaboration with the Contractor will be used as the basis for payment of the work installed. All non-compliant work will be tracked to ensure that the work is compliant prior to project closeout. After the work installed has been verified as compliant, our staff will submit our recommendation to the City for payment. A report summary of contract values, work installed, changes, and balances to complete will be included with the recommendation to the City. Changes To properly manage the budget, OF tracks approved and potential changes, assigning costs to each change. This information will be reported to the City of Diamond Bar and can be used to evaluate and monitor the contract budget. This will aid in avoiding any unwelcome surprises at the end of the project. OF understands that the City of Diamond Bar is the sole authority to approve changes. We also understand the importance of accurate and timely information. Our staff will actively assist the City of Diamond Bar in the preparation of all necessary changes and change orders as may be deemed necessary. Public Coordination OF will actively manage all public outreach and coordination efforts during the life of this project. All complaints received will be immediately addressed. Our Construction Manager will instruct the Contractor to send out all necessary notices to ensure the public is.aware of the project and any inconvenience that may be caused. Reporting Our reporting is thorough and accurate will be used to effectively communicate to City Staff and to document the fieldwork_ Our site inspector will maintain a detailed daily report documenting the weather, work installed, work planned, non-compliant work, resources used, manpower, equipment, problems and issues, safety and schedule. Our site inspector will also monitor labor compliance. These reports will be included as an appendix to a 0'6 'V w 66i® .r OE Proposal to Provide Engineering Design, Construction Management & Inspectionw' a.666 •0_ Morning Canyon Road Reconstruction Project °f• +•' weekly report that our staff will prepare and submit to the City. This report will include a summary and status of the project, documenting the schedule, (planned and actual), costs, expenses, and budget, change, claims, Issues, and work installed_ Certified Payroll OE will review all contract certified payroll documents for the duration of the contract. Payroll records will be requested on a bi-weekly basis from the Contractor & Sub -Contractor and will be reviewed for the appropriate labor wages and fringe benefits. Photo Documentation OE will also take and submit photo documentation of the project at the various stages of construction. These photos will be attached to the Weekly Reports and included on a CD with the final project file submittal to the City of Diamond Bar. Deliverables - Construction Photographs -Daily Report/Material Tickets -Response to RFT/Questions --Change Order Analysis -Payroll Record Analysis --Coordination Records 2.5 Construction Geotechnical Testing OE has contracted with Converse Consultants to provide the City of Diamond Bar with the necessary Geotechnical Testing Services for this contract. In review of the anticipated project scope, OE has prepared a preliminary material testing recommendation approach, in order to best benefit the City. To provide the most oversight possible on this contract while also being budget conscious, OE preliminarily proposes to conduct the following tests for the construction of this project: • Subgrade, Base & Base Paving Compaction Testing (5 half days) • Asphalt compaction testing during final AC overlay (1 half day) • Laboratory testing to include extraction, gradation & Modified Proctor Tests • Final compaction and sampling report To ensure that adequate quality control is incorporated, we also propose to include the necessary modifications to the Greenbook Specifications to allow the City the ability to stipulate the quality control requirements for the Contractor and any other special stipulation that may be included in the bid specification in order to ensure that the final construction product is of the highest quality. At the City's request, OE will add or subtract any necessary testing items as may be required per the 'provided material testing fee schedule. In order to aid in the budgetary OE Proposal to Provide Engineering Design, Construction Management & Inspection is,♦ Morning Canyon Road Reconstruction Project determination of the desired testing services, a detailed breakdown of the geotechnical fees have been included along with the separately sealed fee proposal for City reference and analysis. Deliverables -Geotecnical Field Inspection Reports -Material Analysis Reports Final Compaction Report Z.6 Project Closeout Our staff plans the project early and properly manages the project throughout construction so that the closeout of the project is timely and efficient. We will ensure that all work complies with the specifications. A final walkthrough and a punch -list will be completed by our staff. Our Project Engineer will receive all required project completion documentation from the Contractor and process the Contractor's final payment requests. All items will be compiled for a final construction file submittal which includes all project correspondence, records, submittals, daily logs and other required documentation. Deliverables - Construction Punch List - Final Construction File 2 7 As Built Drawings Upon completion .of the construction phase, OF will promptly prepare 'As Built' records which incorporate all changes to the initial design. The As -Built records will be prepared based off of the construction inspector and contractor's field notes. 'As -Built' records will be delivered to the City as a set, consisting of hard copy plans and a copy of all digital data and plan sets in the requested format on a CD. Deliverables - Construction Punch List - Final Construction File CITY COUNCIL Agenda # 7.1 Meeting Date: February 4, 2014 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma TITLE: A Resolution of the City Council f the City of Diamond Bar, California,. Approving Tentative Tract Map No. 72351 (Planning Case No. PL2013- 282) To Subdivide Air Space for a 19 -Unit Office Condominium Located at 660 N. Diamond Bar Blvd., Diamond Bar, CA 91765 (Assessor's Parcel No. 8706-002-025). PROPERTY OWNER/ APPLICANT: DB Office Investment, LLC, 17528 E: Rowland Street #200, City of Industry, CA 91748 PROJECT LOCATION: 660 N. Diamond Bar Blvd. (Los Angeles County Assessor's Parcel Number 8706-002-025) RECOMMENDATION: Adopt. SUMMARY: The applicant is requesting approval of Tentative Tract Map No. 72351 to convert an existing 26,663 square -foot, two story professional office building into 19 -unit office condominiums. The property is located on the east side of north Diamond Bar Boulevard between Sunset Crossing and Highland Valley Roads. BACKGROUND: The project site is on a 1.4 gross acre parcel. The existing building was built in 1982 under Los Angeles County standards and was leased for professional offices. The project site is legally described as Parcel 1 of Tract Map No. 39434, and the Assessor's Parcel Number (APN) is 8706-002-025. Page 1 Proiect Description The applicant proposes to covert an existing 26,663 square -foot two-story professional office building into 19 office condominiums—each unit to be sold separately—governed by an association. The unit sizes range from 371 to 1,707 square feet. Six units - 7,489 square feet of floor area—will be designated for medical office uses. There will be 79 parking spaces provided on-site. Site and Surrounding General Plan Zoning and Land Uses ��] GeneralPlan Designation Commercial Office Zoning OP Professional Office Building North Commercial Office Lcommejrcial Office OP OP Office Park Office Park Eastj Commercial Office OP Office Park West NIA NIA Diamond Bar Blvd. and 57 Freeway Figure 1: Aerial View Page 2 Figure 2: 660 N. Diamond Bar Boulevard Planning Commission Review On December 19, 2013, the Planning Commission reviewed and unanimously recommended that the City Council approve the Tentative Tract Map. The Commission also approved a Development Review application to modify the exterior facade and add a 799 square -foot lobby area to the front of the building. The Planning Commission staff report is included as Attachment 21. Because these two requests are not interdependent and may be acted upon separately, the Planning Commission split the two actions—one to approve the Development Review and the other to recommend approval of the Tentative Map.to the City Council—in order to allow the applicant to start construction prior to the City Council's review of the Tentative Map. ANALYSIS: Tentative Tract Map (Diamond Bar Municipal Code Section 21.20.080) Pursuant to Section 66424 of the Subdivision Map Act, a Tentative Tract Map is required for the creation of condominium units on improved land for the purpose of sale, lease or financing. ' The Planning Commission staff report and resolution recommending approval of this request incorrectly identified the property owner as "Diamond Bar Investment, LLC." This report and the attached City Council Resolution identify the owner as "DS Office Investment, LLC," which is the legal name of the property owner. Page 3 There are 19 units proposed within the existing two story office building, to be sold as condominiums and governed by an association. The two public restrooms on each floor as well as the lobby, hallways, and elevator will be part of the building's common areas. The existing building with proposed improvements complies with all required setbacks and development code regulations. The project is conditioned to submit Covenants, Conditions, and Restrictions (CC&R's) that govern the 19 units within the building, and is subject to review and approval by the City Attorney prior to final map approval. There is an existing access and easement agreement to share all driveways, access and easement areas with the office park surrounding the project site. Prior to recording the final map, the CC&R's shall expressly include reference to the existing agreement to ensure that reciprocal access and easement rights and privileges are also retained for the newly created condominiums. See Condition of Approval No. 3 under Tentative Tract Map of the Draft Resolution (Attachment 1). Parking Professional offices are required to provide 1 parking space for every 400 square feet of gross floor area and medical offices are required to provide 1 space for every 250 square feet. The proposed uses require 78 parking spaces. Therefore the proposed development will comply with the parking code requirement by providing 79 spaces on- site. Parkinq Requirements Professional Office 13,656 11400 sq. ft. 34 Medical Office 7,453 11250 sq. ft. 30 Common Area 5,554 11400 sq. ft. 14 Total 26.663 78 IP 79 A traffic impact analysis is not warranted because the proposed 7,453 square -foot medical office conversion will generate less than 200 additional daily trip ends and does not add a significant number of trips during the weekday peak hours to the surrounding roadway network. Therefore all intersections and roadway segments will continue to maintain an acceptable level of service. Compatibility with Neighborhood The proposed project complies with the goals and objectives as set forth in the adopted General Plan in terms of land use. The project will not negatively affect the existing surrounding land uses, and the design and appearance of the proposed improvements to the existing building is compatible with the surrounding community. There is an office park to the north, east, and south. Therefore, operational characteristics are compatible with the surrounding uses. Page 4 NOTICE OF PUBLIC HEARING: Public hearing notices were mailed to property owners within a 500 -foot radius of the project site on January 16, 2014, and the notice was published in the Inland Valiev Daily Tribune and San Gabriel Valiev Tribune newspapers on January 24, 2014. The project site was posted with a notice display board, and a copy of the public notice was posted at the City's three designated community posting sites. Public Comments Received At the time the staff report was published, staff had not received any comments from the public. ENVIRONMENTAL ASSESSMENT: This project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City determined the project to be Categorically Exempt from the provisions of CEQA pursuant to the provisions of Article 19 Section 15301 (e) (Less Than 2,500 Sq. Ft. Addition to Existing Structure) of the CEQA Guidelines. Therefore, no further environmental review is required. RECOMMENDATION: Staff recommends that the City Council adopt the attached Resolution (Attachment 1) to approve the Tentative Tract Map No. 72351 to subdivide air space for a 19 -unit office condominium, based on the findings of DBMC Section 21.20.080, subject to conditions of approval as listed within the resolution. Attachments: Reviewed by: Greg Gubman, AICP Community Development Director 1. Draft City Council Resolution No. 2014 -XX (approving Tentative Tract Map) 2. Planning Commission Staff Report and Minutes dated December 19, 2013 3. Planning Commission Resolution No. 2013-29 (recommending City Council approval of TTM) 4. Tentative Tract Map Page 5 ATTACHMENT 1 CITY COUNCIL RESOLUTION NO. 2014 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING TENTATIVE TRACT MAP NO. 72351 (PLANNING CASE NO. PL2013-282) TO SUBDIVIDE AIR SPACE FOR A 19 - UNIT OFFICE CONDOMINIUM LOCATED AT 660 N. DIAMOND BAR BLVD., DIAMOND BAR, CA 91765 (ASSESSOR'S PARCEL NO. 8706-002-025). A. RECITALS 1. Property owner, DB Office Investment, LLC, filed an application for a Tentative Tract Map No. 72351 to subdivide air space for a 19 -unit office condominium located at 660 N. Diamond Bar Blvd., Diamond Bar, Los Angeles County, California ("Project Site"). 2. The Project Site is currently comprised of one parcel totaling 1.4 gross acres. It is located in the Professional Office (OP) zone and is consistent with the Commercial Office land use designation of the General Plan. 3. The legal description of the subject property is Parcel 1 of Tract Map No. 39434. The Assessor's Parcel Number is 8706-002-025. 4. On December 19, 2013, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. At that time, the Planning Commission recommended that the City Council approve the Project, subject to conditions. 5. On January 24, 2014, notification of the public hearing for this project was published in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers. Public hearing notices were mailed to property owners within a 500 -foot radius of the project site and public notices were posted at the City's designated community posting sites on January 16, 2014. In addition to the published and mailed notices, the project site was posted with a display board. 6. On February 4, 2014, the City Council of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. 7. The documents and materials constituting the administrative record of the proceedings upon which the City's decision is based are located at the City of Diamond Bar, Community Development Department, Planning Division, 21810 Copley Drive, Diamond Bar, CA 91765. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: C. 1. This City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. The City Council hereby determines the Project to be Categorically Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to the provisions of Article 19, Section 15301(k) (Subdivision of Existing Commercial Buildings, Where No Physical Changes Occur) of the CEQA Guidelines. Therefore, no further environmental review is required. 3. The City Council hereby specifically finds and determines that, having considered the record as a whole including the findings set forth below, there is no evidence before this City Council that the Proposed Project herein will have the potential of an adverse effect on wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this Planning Commission hereby rebuts the presumption of adverse effects contained in Section 753.5(d) of Title 14 of the California Code of Regulations. FINDINGS OF FACT Based on the findings and conclusions set forth herein and as prescribed under Diamond Bar Municipal Code (DBMC) Section 21.20.080, this City Council hereby makes the following findings: Tentative Map Findings: Pursuant to Subdivision Code Section 21.20.080 of the City's Subdivision Ordinance, the City Council makes the following findings: 1. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the general plan and any applicable specific plan: The proposed project involves the condominium subdivision of the site with 19 office units, and approximately 0. 79 acres of parking areas, driveway easements, and landscaping. The General Plan land use designation for the site is Commercial Office (CO). The proposed project is consistent with the General Plan land use designation. The project site is not a part of any specific plan. 2. The site is physically suitable for the type and proposed density of development: The proposed condominium subdivision will be consistent with the General Plan land use designation of Commercial Office, which allows for the development of 19 office units in a 26,663 square -foot building. The building will have an approximately 20' setback from Diamond Bar Blvd. and is located within an urbanized area adequately served by existing roadways and infrastructure. Therefore the property is physically able to accommodate_ the proposed development. 3. The design of the subdivision or the proposed improvements will not cause substantial environmental damage or injure fish or wildlife or their habitat: 2 TTM 72351 PL2013-282 The design of the subdivision wili not cause substantial environmental damage or injure fish or wildlife or their habitat because the existing site is located in an urbanized area that does not contain habitats or would otherwise injure fish or wildlife or their habitat. 4. The design of the subdivision or type of improvements will not cause serious public health or safety problems: The proposed subdivision or type of improvements are not likely to cause serious public health or safety problems because the existing site is located in an urbanized area and is consistent with other similar improvements in the area. 5. The design of the subdivision or type of improvements will not conflict with easements, acquired by the public at large for access through or use of, property within the proposed subdivision: The site has existing access and utility easements within the project site. A condition is added to the project requiring that the Covenants, Conditions, and Restrictions (CC&R's) that governs the 19 -unit office condominium building shall expressly include reference to the existing reciprocal access and easement agreement to ensure that reciprocal access and easement rights and privileges are also retained for the newly created condominiums, prior to final map approval, 6. The discharge of sewage from the proposed subdivision into the community sewer system would not result in violation of existing requirements prescribed by the California Regional Water Quality Control Board: The project site shall be served by a separate sewer lateral which shall not cross any other lot lines. In the event that it is determined that each lot is not serviced by a separate independent sewer lateral, joint sewer maintenance and sewer line easements which cross the lot lines shall be identified in the joint agreements between properties, Therefore, no further environmental review is required. 7. A preliminary soils report or geologic hazard report does not indicate adverse soil or geologic conditions: The property is already improved with an existing building. As part of a separate Development Review approval, the applicant was approved to add 799 square -foot lobby area to the existing building. No grading is required for the addition, and only minimal excavation will be required for footings and foundation placement for the new addition. 8. The proposed subdivision is consistent with all applicable provisions of the City's subdivision ordinance, the development code, and the subdivision map act: The proposed subdivision is consistent with the City's subdivision ordinance, subdivision map act, and applicable development code. The proposed building 3 TTM 72351 PL2013-282 complies with all required setbacks and development code regulations. Based on the findings and conclusions set forth herein and as prescribed under DBMC Section 21.20.080, this City Council hereby finds and approves the Tentative Tract Map, subject to the following conditions, and the attached Standard Conditions of Approval: A. GENERAL 1. The subdivision shall comply with the Conditions of Approval attached hereto and referenced herein. 2. The applicant shall comply with the requirements of Planning and Building & Safety Divisions, Public Works/Engineering Department, and the Los Angeles County Fire Department. 3. This approval shall not be effective for any purpose until the applicant/owner of the property involved has filed, within twenty-one (21) days of approval of this Tentative Tract Map No. 72351, at the City of Diamond Bar Community Development Department, an affidavit stating that the applicant/owner is aware of and agree to accept all the conditions of this approval. Further, this approval shall not be effective until the applicant pay the remaining City processing fees. 4. The applicant shall comply with Diamond Bar Municipal Code Section 22.34.050. A permanent landscape maintenance program shall be implemented ensuring regular irrigation, fertilization, and weed removal. All landscaping shall be maintained in a healthy, neat and orderly condition, free of weeds and debris and with operating irrigation at all times. B. TENTATIVE TRACT MAP 1. The development shall comply with the specific requirements of Chapter 21.30 (Subdivision Design and Improvement Requirements) and Chapter 21.34 (Improvement Plans and Agreements) of the Subdivision Ordinance, as applicable. 2. The approval of Tentative Tract Map No. 72351 expires within three years from the date of approval if the recordation of the map has not been exercised as defined per Diamond Bar Municipal Code (DBMC) Section 21.20,140. The applicant may request in writing for a time extension if submitted to the City no less than 30 days prior to the approval's expiration date, subject to DBMC Section 21.20.150 for City Council approval. 3. Prior to final map approval, the Covenants, Conditions, and Restrictions (CC&R's) that governs the 19 -unit condominium building shall be submitted for review and approval by the Planning Division, Public Works/Engineering Department and City Attorney and recorded with the 4 TTM 72351 PL2013-282 Los Angeles County Recorder's Office. The CC&R's shall expressly include reference to the existing reciprocal access and easement agreement (Document No. 80-1075013) to ensure that reciprocal access and easement rights and privileges are also retained for the newly created condominiums. The City Council shall: (a) Certify to the adoption of this Resolution; and (b) Forthwith transmit a certified copy of this Resolution, by certified mail, to: Peichin Lee of DB Office Investment, LLC, 17528 E. Rowland Street #200, City of Industry, CA 91748. APPROVED AND ADOPTED THIS 4TH DAY OF FEBRUARY 2014, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. M Carol Herrera, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted by the City Council of the City of Diamond Bar, at a regular meeting of the City Council held on the 4th day of February 2014, by the following vote: AYES: Council Member: NOES: Council Member: ABSTAIN: Council Member: ABSENT: Council Member: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 5 TTM 72351 PL2013-282 COMMUNITY DEVELOPMENT DEPARTMENT STANDARD CONDITIONS USE PERMITS, COMMERCIAL AND RESIDENTIAL NEW AND REMODELED STRUCTURES PROJECT #: Tentative Tract Map No. 72351(Planning Case No. PL 2013-282 SUBJECT: A Tentative Tract Map to subdivide air space for a.19 -unit office condominium PROPERTY OWNER/ APPLICANT: Peichin Lee of DB Office Investment LLC 17528 E. Rowland Street #200, City of Industry, CA 91748 LOCATION: 660 N. Diamond Bar Blvd., Diamond Bar, CA 91765 ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT. APPLICANT SHALL CONTACT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. GENERAL REQUIREMENTS In accordance with Government Code Section 66474.9(b) (1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents and employees, from any claim, action, or proceeding to attack, set-aside, void or annul the approval of Development Review, Tentative Tract Map and Parking Permit No. PL2013-282 brought within the time period provided by Government Code Section 66499.37, In the event the city and/or its officers, agents and employees are made a party of any such action: 6 TTM 72351 PL2013-282 (a) Applicant shall provide a defense to the City defendants or at the City's option reimburse the City its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. (b) Applicant shall promptly pay any final judgment rendered against the City defendants. The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. 2. This approval shall not be effective for any purpose until the applicant and owner of the property involved have filed, within twenty-one (21) days of approval of this Tentative Tract Map (Planning Case No. PL 2013-282) at the City of Diamond Bar Community Development Department, their affidavit stating that they are aware of and agree to accept all the conditions of this approval. Further, this approval shall not be effective until the applicants pay remaining City processing fees, school fees and fees for the review of submitted reports. 3. All designers, architects, engineers, and contractors associated with this project shall obtain a Diamond Bar Business License, and zoning approval for those businesses located in Diamond Bar. 4. Signed copies of City Council Resolution No. 2014 -XX, Standard Conditions, and all environmental mitigations shall be included on the plans (full size). The sheet(s) are for information only to all partied involved in the construction/grading activities and are not required to be wet sealed/stamped by a licensed Engineer/Architect. 5. All site, grading, landscape, irrigation, and street improvement plans shall be coordinated for consistency proper to issuance of City permits (such as grading, tree removal, encroachment, building, etc.) or prior to final map approval in case of a custom lot subdivision, or approved use has commenced, whichever comes first. 6. Revised plans incorporating all Conditions of Approval shall be submitted for Planning Division review and approval during plan check. 7. Prior to any use of the project site or business activity being commenced thereon, all conditions of approval shall be completed. 8. The project site shall be maintained and operated in full compliance with the conditions of approval and all laws, or other applicable Federal, State, or City regulations. 9. Approval of this request shall not waive compliance with all sections of the Development Code, all other applicable City Ordinances, and any applicable Specific Plan in effect at the time of building permit issuance. 10. Property owner/applicant shall remove the public hearing notice board within three (3) days of this project's approval. 7 TTM 72351 PL2013-282 11. The applicant shall comply with the requirements of Planning and Building and Safety Divisions, Public Works/Engineering Department, and the Los Angeles County Fire Department. 12. These conditions of approval shall run with the land and shall be binding upon all future owners, operators, or successors thereto of the property. Non- compliance with any condition of approval or mitigation measure imposed as a condition of this approval, shall constitute a violation of the City's Development Code. Violations may be enforced in accordance with the provisions of the Development Code. 13. To ensure compliance with the provisions of the City Council design approval, a final inspection is required from the Planning Division when work for any phase of the project has been completed. The applicant shall inform the Planning Division and schedule an appointment for such an inspection. 14. Failure to comply with any of the conditions set forth herein or as subsequently amended in writing by the City, may result in failure to obtain a building final and/or a certificate of occupancy until full compliance is reached. The City's requirement for full compliance may require minor corrections and/or complete demolition of a non-compliance improvement, regardless of costs incurred where the project does not comply with design requirements and approvals that the applicant agreed to when permits were pulled to construct the project. B. FEESIDEPOSITS 1. Applicant shall pay development fees (including but not limited to Planning, Building and Safety Divisions, and Public Works Department and Mitigation Monitoring) at the established rates, prior to issuance of building permits, as required by the City. School fees as required shall be paid prior to the issuance of building permit. In addition, the applicant shall pay all remaining prorated City project review and processing fees prior to final map approval. 2. Prior to final map approval, all deposit accounts for the processing of this project shall have no deficits. C. TIME LIMITS 1. The approval of Tentative Tract Map No. 72351 shall expire within three (3) years from the date of approval if the use has not been exercised as defined pursuant to Diamond Bar Municipal Code Section 21.20.140 and 22.66.050(b)(1). In accordance with Diamond Bar Municipal Code Section 22.60.050(c), the applicant may request, in writing, for a one-year time extension for City Council consideration. Such a request must be submitted to the Planning Division prior to the expiration date and be accompanied by the review fee in accordance with the Fee Schedule in effect at the time of submittal. 8 77M 72351 PL2013-282 kION■]`Zky14Its] ai1i14i; I'I 1. The project site shall be developed and maintained in substantial conformance with the approved plans submitted to, approved, and amended herein by the City Council, on file with the Planning Division, the conditions contained herein, and the Development Code regulations. E. SOLID WASTE 1. The site shall be maintained in a condition, which is free of debris both during and after the construction, addition, or implementation of the entitlement approved herein. The removal of all trash, debris, and refuse, whether during or subsequent to construction shall be done only by the property owner, applicant or by a duly permitted waste contractor, who has been authorized by the City to provide collection, transportation, and disposal of solid waste from residential, commercial, construction, and industrial areas within the City. It shall be the applicant's obligation to insure that the waste contractor used has obtained permits from the City of Diamond Bar to provide such services. 2. Mandatory solid waste disposal services shall be provided by the City franchised waste hauler to all parcels/lots or uses affected by approval of this project. APPLICANT SHALL CONTACT THE PUBLIC WORKS DEPARTMENT, (909) 839-7040, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL REQUIREMENTS 1. In accordance with Government Code Section 66474.9(b) (1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents and employees, from any claim, action, or proceeding to attack, set-aside, void or annul, the approval of Tentative Tract 72351 brought within the time period provided by Government Code Section 66499.37. In the event the city and/or its officers, agents and employees are made a party of any such action: (a) Applicant shall provide a defense to the City defendants or at the City's option reimburse the City its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. (b) Applicant shall promptly pay any final judgment rendered against the City descendents. The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. B. SOLID WASTE 1. The site shall be maintained in a condition, which is free of debris both during and after the construction, addition, or implementation of the entitlement 9 TTM 72351 PL2013-282 granted herein. The removal of all trash, debris, and refuse, whether during or subsequent to construction shall be done only by the property owner, applicant or by a duly permitted waste contractor, who has been authorized by the City to provide collection, transportation, and disposal of solid waste from residential, commercial, construction, and industrial areas within the City. It shall be the applicant's obligation to insure that the waste contractor utilized has obtained permits from the City of Diamond Bar to provide such services. 2. Mandatory solid waste disposal services shall be provided by the City franchised waste hauler to all parcels/lots or uses affected by approval of this project. 3. Trash receptacles are required and shall meet City standards. The final design, locations, and the number of trash receptacles shall be subject to Planning Division review and approval prior to the issuance of building permits. 3. If no centralized trash receptacles are provided, all trash pick-ups shall be for individual units with all receptacles shielded from public view. 4. Central trash enclosures shall be equipped with recycling receptacles. C. GENERAL 1. A title report/guarantee showing all fee owners, interest holders, and nature of interest shall be submitted for final map plan check. An updated title report/guarantee and subdivision guarantee shall be submitted ten (10) business days prior to final map approval. 2. Prior to final map approval, written certification that all utility services and any other service related to the site shall be available to serve the proposed project and shall be submitted to the City. Such letters shall be issued by the district, utility and cable television company, within ninety (90) days prior to final map approval. 3. Prior to final map approval, surety shall be posted guaranteeing completion of monumentation. 4. Easements for disposal of drainage water onto or over adjacent parcels shall be delineated and shown on the final map or addressed in the CC&R's, as approved by the City Engineer. 5. Applicant shall label and delineate on the final map or within the CC&R's any private drives or fire lanes to the satisfaction of the City Engineer. 6. The CC&R's shall address reciprocal access and parking for all property owners. 7. Easements, satisfactory to the City Engineer and the utility companies, for public utility and public services purposes shall be offered and shown on the 10 TTM 72351 PL2013-282 final map. Permission shall be obtained from each utility company for any grading or construction over existing easements. S. After the final map records, applicant shall submit to the Public Works/Engineering Department, at no cost to the City, a full size reproducible copy of the recorded map. Final approval of the public improvements shall not be given until the copy of the recorded map is received by the Public Works/Engineering Department. 9. Applicant shall contribute funds to a separate engineering trust deposit against which charges can be made by the City or its representatives for services rendered. Charges shall be on an hourly basis and shallinclude any City administrative costs. 10. Applicant shall provide digitized information in a format defined by the City for all related plans, at no cost to the City. 11. All activitieslimprove ments proposed for Tentative Tract 72351 shall be wholly contained within the boundaries of the map. Should any off-site activities/improvements be required, approval shall be obtained from the affected property owner and the City as required by the City Engineer. 12. Addresses for each unit shall be submitted for review and approval by the Public Works/Engineering Department prior to issuance occupancy. D. GRADING (Not Required) E. DRAINAGE 1. Maintenance plan/program of all on-site facilities shall be incorporated into the CC&R's. F. STREET IMPROVEMENT 1. All driveway approaches providing access to the site shall be upgraded to meet current ADA standards and APWA standards prior to issuance of the Final Inspection or Certificate of Occupancy. A separate encroachment permit shall be obtained from the Public Works/Engineering Department. G. UTILITIES 1. Easements, satisfactory to the City Engineer and the utility companies, for public utility and public services purposes shall be offered and shown on the final map or addressed in the CC&R's. H. SEWERS 1. Applicant, at applicant's sole cost and expense, shall construct the sewer system in accordance with the City Building & Safety Division and County 11 TTM 72351 PL2013-282 Sanitation District Standards prior to occupancy. 2. Easements for the existing sewer line which crosses property lines shall be offered in the CC&R's. I. TRAFFIC MITIGATIONS 1. Prior to Final Map approval, a line of sight analysis shall be conducted for each driveway that provides ingress and egress to the site. Any existing and/or proposed private or public landscape improvements which are found to impede line of sight for vehicles entering or exiting the site shall be removed or relocated to the satisfaction of the Director of Public Works. APPLICANT SHALL CONTACT THE LOS ANGELES COUNTY FIRE DEPARTMENT, (323) 890-4243, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS; A. SUBDIVISION 1. Access shall comply with Section 503 of the Fire Code, which requires all weather access. All weather access may require paving. 2. Fire Department Access shall be extended to within 150 feet distance of any exterior portion of all structures. 3. Where driveways extend further than 150 feet and are of single access design, turnarounds suitable for fire protection equipment use shall be provided and shown on the final map. Turnarounds shall be designed, constructed and maintained to insure their integrity for Fire Department use. Where topography dictates, turnarounds shall be provided for driveways that extend over 150 feet in length. 4. Private driveways shall be indicated on the final map as "Private Driveway and Firelane" with the widths clearly depicted and shall be maintained in accordance with the Fire Code. All required fire hydrants shall be installed, tested and accepted prior to construction. 5. Vehicular access must be provided and maintained serviceable throughout construction to all required fire hydrants. All require fire hydrants shall be installed, tested and accepted prior to construction. 6. Provide Fire Department or City approved street signs and building access number prior to occupancy. 7. The final map shall be submitted to our office for review and approval prior recordation. B. WATER SYSTEM REQUIREMENTS 1. Provide water mains, fire hydrants and fire flows as required by the County of 12 TTM 72351 PL2013-282 Los Angeles Fire Department, for all land shown on map which shall be recorded. 2. Additional water system requirements will be required when this land is further subdivided and/or during the building permit process. 3. Additional Fire Department requirements for the proposed addition in the north side of the property shall be determined by Fire Prevention Engineering during the building plan approval stage. 13 TTM 72351 PL2013-282 Attachment 2 AGENDA REPORT CITY OF DIAMOND BAR - 21810 COPLEY DRIVE - DIAMOND BAR, CA 91765 - TEL. (909) 839-7030 - FAX (909) 861-3117 AGENDA ITEM NO. MEETING DATE: CASEIFILE NUMBER: PROJECT LOCATION: GENERAL PLAN DESIGNATION: ZONING DISTRICT: PROPERTY OWNER/ APPLICANT: SUMMARY: 7.2 December 19, 2013 Development Review and Tentative Tract Map No. 72351 (Planning Case No. PL2013-282) 660 N. Diamond Bar Blvd. (Los Angeles County Assessor's Parcel No. 8706-002-025) Commercial Office Professional Office (OP) Peichin Lee of Diamond Bar Investment, LLC 17528 E. Rowland Street #200 City of Industry, CA 91748 The applicant is proposing to convert an existing 25,864 square -foot, two story professional office building into 19 -unit office condominiums, modify the exterior fagade, and expand the lobby area by adding 799 square feet towards the front of the building. The property is located on the east side of north Diamond Bar Boulevard between Sunset Crossing and Highland Valley Roads. The following entitlements are being requested: 1. Development Review to modify the exterior fagade and add a 799 square -foot lobby area to an existing 25,864 square -foot office building on a 1.4 gross acre lot; and 2. Tentative Tract Map No. 72351 to subdivide air space for a 19 -unit office condominium. RECOMMENDATION: Adopt the attached Resolution (Attachment 1) approving Development Review No. PL2013-282, based on the findings of Diamond Bar Municipal Code (DBMC) Section 22.48, subject to conditions. Also, adopt Resolution (Attachment 2) recommending City Council approval of Tentative Tract Map No. 72351, based on the findings of DBMC Section 21.20.080, subject to conditions. Background The project site is on a 1.4 gross acre parcel. The existing building was built in 1982 under Los Angeles County standards and was leased for professional offices. There are currently no medical offices in the building. The project site is legally described as Parcel 1 of Tract Map No. 39434, and the Assessor's Parcel Number (APN) is 8706-002-025. Promect Description The applicant proposes to convert an existing 25,864 square -foot two-story professional office building into_ 19 office condominiums—each unit to be sold separately—governed by an association. The .:unit sizes range from 371 to 1,707 square feet. Six units - 7,489 square feet of floor area—will -be designated for medical office uses. There will be 79 parking spaces provided on site. In addition, the exterior fagade of the building will be modified in a contemporary modern architectural style, and the existing lobby area will be expanded by adding 799 square feet towards the front of the building. Site and Surrounding General Plan, Zoning and Land Uses Page 2 of 11 Co: Staff Reports PCIDBB 660 PC Staff Report 12-19-2013.docx Aerial Photo Project Site Page 3 of 11 CD: Staff Reports PCIDBB 660 PC Staff Report 12-19-2013.docx ANALYSIS: _Review Authority (Diamond Bar Municipal Code (DSIVIC) Sections 22.48 and 21.20.080) The proposed project requires two entitlement applications for review. The Development Review for the architectural components of the project requires Planning Commission approval, and the Tentative Tract Map for the condo subdivision requires City Council approval. Section 22.48.030 of the Development Code requires all applications to be processed simultaneously by the highest review authority. However, in this situation, the two requests are not interdependent, and may be acted upon separately. Additionally, the applicant has expressed a desire to proceed with the building improvements while accepting the risk that the condominium map request may be denied. Therefore, the Planning Commission is being asked to split the two actions ---one to approve the Development Review and the other to recommend approval of the Tentative Tract Map to the City Council—in order to allow the applicant to start construction prior to the City Council's review of the Tentative Tract Map. The applicant has submitted a letter acknowledging that they will be commencing renovations with the full understanding that the City Council may choose to deny the Tentative Tract Map. Development Review DDNIC Section 22.45 The purpose of Development Review (DR) is to establish consistency with the General Plan through the promotion of high aesthetic and functional standards to complement and add to the economic, physical, and social character of the City. The process ensures that new development and intensification of existing development yields a pleasant living environment, and attracts the interest of residents and visitors as the result of consistent exemplary design. Development Standards: The following table compares the proposed project with the City's development standards for commercial development in the OP Zone: Page 4 of 11 CD: Staff Reports PCIDBB 660 PC Staff Report 12-19-2013.docx Site and Grading Configuration: The site is on an existing leveled pad. Therefore, no grading is required for the addition of the lobby area. Minimal excavation will be required for footings and foundation placement for the new addition. Architectural Features, Colors, and Materials: The City's Design Guidelines have been established to encourage a better compatible building and site design that improves the vital quality of the surrounding area through aesthetically pleasing site planning, building design, and architecture. In addition, a primary objective is to promote compatibility with adjacent uses to minimize any potential negative impacts. The architectural style is a contemporary modern style. The building is designed to incorporate principles of the modern architecture by its simple, nonsuperfluous details on the building. The massing of the entrance/lobby area is taller than the other parts of the building to create a more spacious and inviting environment. The tall glazing openings at the entrance will incorporate mullions to break up the big glass panels, and metal canopies will be added above the first floor to break up the flat vertical glass panels. In addition, the building will be repainted with two tone colors to create interest at the two levels, and the lobby and secondary entrance at the rear of the building will feature an accent color to complement the rest of the building, add interest and define the focal point. The project incorporates the principles of the City's Commercial Design Guidelines as follows: Monotony of building design as well as busyness is avoided. Variation in wall plane, roof line, detailing materials are used to prevent monotonous appearance in buildings; Page 5 of 11 CD: Staff Reports PC/DBB 660 PC Staff Report 12-19-2013.docx y 20 feet 20'-8" feet Yes 41'-10" — south side None 171'-11 " — north side Yes s 20 feet NIA NIA r- ,: None 39'-9" feet Yes �f viii,7g z 35 feet 34 feet Yes 01 ig 97 spaces 98 spaces Yes r�,_ Site and Grading Configuration: The site is on an existing leveled pad. Therefore, no grading is required for the addition of the lobby area. Minimal excavation will be required for footings and foundation placement for the new addition. Architectural Features, Colors, and Materials: The City's Design Guidelines have been established to encourage a better compatible building and site design that improves the vital quality of the surrounding area through aesthetically pleasing site planning, building design, and architecture. In addition, a primary objective is to promote compatibility with adjacent uses to minimize any potential negative impacts. The architectural style is a contemporary modern style. The building is designed to incorporate principles of the modern architecture by its simple, nonsuperfluous details on the building. The massing of the entrance/lobby area is taller than the other parts of the building to create a more spacious and inviting environment. The tall glazing openings at the entrance will incorporate mullions to break up the big glass panels, and metal canopies will be added above the first floor to break up the flat vertical glass panels. In addition, the building will be repainted with two tone colors to create interest at the two levels, and the lobby and secondary entrance at the rear of the building will feature an accent color to complement the rest of the building, add interest and define the focal point. The project incorporates the principles of the City's Commercial Design Guidelines as follows: Monotony of building design as well as busyness is avoided. Variation in wall plane, roof line, detailing materials are used to prevent monotonous appearance in buildings; Page 5 of 11 CD: Staff Reports PC/DBB 660 PC Staff Report 12-19-2013.docx ➢ The exterior building design, including roof style, color, materials, architectural form and detailing is consistent on all elevations of each building to achieve design harmony and continuity within itself; Articulation and accent color for identity and interest is provided for the building entrances, and Contains elements which transition to the human scale, particularly near the ground. The southeast entrance features a new statement piece that starts from the bottom of the stair spanning up the column to the roof level, and then spans across the walkway below the second floor/above the first floor entrance. This creates a more welcoming entrance to the second floor and also creates a more defined entrance to the first floor. The existing staircase will be modified with new railing to complement the contemporary modern architectural style. Rendering of Northwest (Street Front) Elevation Page 6 of 11 CD: Staff Reports PCIDBB 660 PC Staff Report 12-19-2013.docx Rendering Southeast (Rear) Elevation North Elevation — Facing Parking Lot Page 7 of 11 CD: Staff Reports PC/DBB 660 PC Staff Report 12-19-2013.docx South Elevation Signage: No new exterior building signage is being proposed except for the building number. Signage for all units in the building will be inside the lobby. An existing tenant sign is currently located on the front elevation and will remain. However the sign will be removed when the tenant no longer occupies the space within the building and is a condition of approval (See Condition of Approval No.4 under Development Review of the Draft Resolution (Attachment 1). • Landscaping: A conceptual landscape plan was submitted with the application. Existing landscaping will remain with the exception of a few planter boxes that will be removed near the front entrance to allow the addition of the proposed lobby area. In addition, a few trees will be removed at the rear of the building and replaced with two 24 -inch box Crape Myrtle trees and two 15 -gallon Compact Carolina Cherry trees in potted planters near the entrance to the rear of the building. Two benches on both sides of the rear entrance to the building will also be provided for outdoor seating. Parking: Professional offices are required to provide 1 parking space for every 400 square feet of gross floor area and medical offices are required to provide 1 space for every 250 square feet. The proposed uses require 78 parking spaces. Therefore the proposed development will comply with the parking code requirement by providing 79 spaces on-site. Page 8 of 11 CD; Staff Reports PCIDBB 660 PC Staff Report 12-19-2013.docx Parking Requirement A traffic impact analysis is not warranted because the proposed 7,453 square - foot medical office conversion will generate less than 200 additional daily trip ends and does not add a significant number of trips during the weekday peak hours to the surrounding roadway network. Therefore all intersections and roadway segments will continue to maintain an acceptable level of service. Tentative Tract Ma Diamond Bar Municipal Code Section 21.20.080 Pursuant to Section 66424 of the Subdivision Map Act, a Tentative Tract Map is required for the creation of condominium units on improved land for the purpose of sale, lease or financing. There are 19 units proposed within the existing two story office building, to be sold as condominiums and governed by an association. The two public restrooms on each floor as well as the lobby, hallways, and elevator will be part of the building's common areas. The existing building with proposed improvements complies with all required setbacks and development code regulations. The project is conditioned to submit Covenants, Conditions, and Restrictions (CC&R's) that govern the 19 units within the building, and is subject to review and approval by the City Attorney prior to final map approval. There is an existing access and easement agreement to share all driveways, access and easement areas with the office park surrounding the project site. Prior to recording the final map, the CC&R's shall expressly include reference to the existing agreement to ensure that reciprocal access and easement rights and privileges are also retained for the newly created condominiums. See Condition of Approval No, 3 under Tentative Tract Map of the Draft Resolution (Attachment 2). Compatibility with Neighborhood The proposed project complies with the goals and objectives as set forth in the adopted General Plan in terms of land use. The project will not negatively affect the existing surrounding land uses, and the design and appearance of the proposed improvements to the existing building is compatible with the surrounding community. There is an office park to the north, east, and south. Therefore, operational characteristics are compatible with the surrounding uses. Page 9 of 11 CD: Staff Reports PCIDBS 660 PC Staff Report 12-19-2013.docx Additional Review The Public Works/Engineering Department and Building and Safety Division reviewed this project and included their comments in the attached resolution as conditions, of approval. NOTICE OF PUBLIC HEARING: Public hearing notices were mailed to property owners within a 500 -foot radius of the project site on December 5, 2013, and the notice was published in the Inland Valley Daily Bulletin and San Gabriel Valley Tribune newspapers on December 9, 2013. The project site was posted with a notice display board, and a copy of the public notice was posted at the City's three designated community posting sites. Public Comments Received At the time the staff report was published, staff had not received any comments from the public. ENVIRONMENTAL ASSESSMENT: This project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City determined the project to be Categorically Exempt from the provisions of CEQA pursuant to the provisions of Article 19 Section 15301 (e) (Less Than 2,500 Sq. Ft. Addition to Existing Structure) of the CEQA Guidelines. Therefore, no further environmental review is required. RECOMMENDATION: Staff recommends that the Planning Commission adopt the attached Resolution (Attachment 1) approving Development Review No. PL2013-282, based on the findings of DBMC Section 22.48, subject to conditions. Staff also recommends adopting Resolution (Attachment 2) recommending approval of Tentative Tract Map No. 72351 to the City Council, based on the findings of DBMC Section 21.20.080, subject to conditions of approval as listed within the draft resolution. Prepared by: Reviewed by: Gra S. Lee Senior Planner Attachments: Greg Gubman, AICP Community Development Director 1. Draft PC Resolution No. 2013 -XX Approving Development Review 2. Draft PC Resolution No. 2013 -XX Recommending City Council Approval of Tentative Tract Map 3. Architectural and Landscape Plans, Tentative Tract Map Page 10 of 11 CD: Staff Reports PCIDBB 660 PC Staff Report 12-19-2013.docx MINUTES OF THE CITY OF DIAMOND BAR SPECIAL MEETING OF THE PLANNING COMMISSION DECEMBER 19, 2013 CALL TO ORDER: Vice Chairman Frank Farago called the special meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Dhingra led the Pledge of Allegiance. 1. ROLL CALL: Present: Commissioners Ashok Dhingra,. Jack Shah, and Vice Chairman Frank Farago Absent: Commissioner Jimmy Lin was excused. Also present: Greg Gubman, Community Development Director; Dave DeBerry, City Attorney;. Grace Lee, Senior. Planner; -Natalie Tobon, Assistant Planner; and Stella Marquez, Administrative Coordinator_ 2. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS: None 3. APPROVAL OF AGENDA: As presented 4. CONSENT CALENDAR: 4.1 Minutes of the November 26 2013 Regular Meetin . C/Dhingra moved, C/Shah seconded, to approve the November 12, 2013, regular meeting minutes as presented. Motion carried by the following Roll Call vote - AYES: NOES: ABSENT 5. OLD BUSINESS: 6. NEW BUSINESS: COMMISSIONERS COMMISSIONERS COMMISSIONERS None None 7. CONTINUED PUBLIC HEARING(S): Dhingra, Shah, VC/ Farago None Lin 7.1 Conditional Use Permit No. PL2013-380 — Under the authority of Diamond Bar Municipal Code (DBMC) Section 22.58 the applicant, James Hahn, Diamond Bar CrossFit, requested approval of a Conditional Use Permit for a 3,000 square -foot fitness studio in a 36,454 square foot shopping center. The DECEMBER 19, 2013 MAGE 2 SPECIAL. MEETING PLANNING COMMISSION subject property is zoned Regional Commercial (C-3) with a consistent underlying General Plan land use designation of General Commercial (C). PROJECT ADDRESS: 303 S. Diamond Bar Boulevard, Unit M. Diamond Bar, CA 91765 PROPERTY OWNER: Phoenix Gluck LP 210 Santa -Monica Boulevard Santa Monica, CA 90401 APPLICANT: James Hahn 303 S. Diamond Bar Boulevard, Unit M Diamond Bar, CA 91765 APITobon presented staffs report and recommended Planning Commission approval of Conditional Use Permit No. PL2013-380, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. CDDIGubman stated that the owners of the Kmart portion of this site contacted him to express concerns about available parking for the Kmart Center. Looking at the aerials it appears that when one is on the site that Kmart and- the inline building where CrossFit and other tenants are located are part of a single shopping center. The site is actually comprised' of two parcels. The aerial photo shows how the parking lot is not heavily burdened with vehicles. VC/Farago opened the public hearing. James Hahn, owner of Diamond Bar CrossFit, thanked APITobon for working with him and his partner to determine how best to operate in a legal and lawful fashion. As soon as they were notified that they were operating outside of the legal bounds they immediately commenced to rectify and comply with the mandates of the City. With respect to Kmart's concern about the impact to the parking on their side of the parcel, he stated with certainty having worked with each member individually, that none have ever or will ever park on the Kmart side unless they are in need of Kmart goods and services. CfDhingra asked if the owners accept the conditions of approval including the condition to remove the existing banner and replace it with a permanent sign by January 17, 2014, and Mr. Hahn responded affirmatively. VC/Farago closed the public hearing_ DECEMBER 19, 2013 PAGE 3 SPECIAL MEETING PLANNING COMMISSION C/Shah asked if the parking requirement identified by staff (total 36,454) is for the yellow highlighted area and AP/Tobon responded affirmatively stating that all of the parking for the center is calculated together except for Diamond Bar Crossfit which is separated out. C/Shah moved, C/Dhingra seconded, to approve Conditional Use Permit No. PL2013-380, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Dhingra, Shah, VC/ Farago NOES: COMMISSIONERS:. None ABSENT: COMMISSIONERS: Lin 7.2 _Tentative Tract Map No 72351 and Development Review No. PL2013�-282 — Applicant Preston Chan, CGM Development, Inc., requested approval of a Development Review to modify the exterior fagade and add a 799 square foot lobby area to an existing 25,864 square foot office building on a 1.40 gross acre lot. A Tentative Tract Map was also requested to convert the existing building into office'condorniniums and subdivide air space for 19 units. The property is zoned Office Professional (OP) with an underlying General Plan land use designation of Commercial Office. PROJECT ADDRESS PROPERTY OWNER: 660 N. Diamond Bar Boulevard Diamond Bar, CA 91765 Peichin Lee OB Office Investment, LLC 17528 E. Rowland Street City of Industry, CA 91748 APPLICANT: Preston Chan CGM Development, Inc. 17528 E. Rowland Street -City of Industry, CA 91748 SP/Lee presented staff's report -and recommended that the Planning Commission adopt' the- --resolution approving Development Review _ No: PL2013-282 based on the findings of Diamond Bar Municipal Code Section 22.48 and subject to conditions. Staff also recommended adoption of the resolution recommending approval of Tentative Tract Map No. 72351 to the City Council, based on the findings of Diamond Bar Municipal Code DECEMBER 19, 2013 PAGE 4 SPECIAL MEETING PLANNING COMMISSION Section 22.20.080, subject to the conditions of approval as listed within the draft resolution. C/Shah asked if staff required a traffic analysis report and where it got the trip generation information. AP/Lee responded that the applicant's traffic engineer prepared a response stating that the medical office uses would generate less than 200 trips which falls under the threshold that would trigger a traffic analysis report. C/Shah asked if the new elevator would accommodate a gurney.. AP/Lee said she is not aware of those details; however, the applicant has concurrently submitted for building plan check and the plans were reviewed by Building and Safety Department. C/Dhingra asked for confirmation of the parking area requirements based on square footage of the building. CDD/Gubman responded that the square footage should be 26',663. However, the parking calculations are based on the subtotal square footages and associated parking ratios. Although there is a typographical error in the total square footage all other calculations and measurements are correct. C/Dhingra thanked staff for the clarification. VC/Farago opened the public hearing. With no one present who wished -to speak on this item, VC/Farago closed the public hearing. ClDhingra moved, C/Shah seconded, to adopt the resolution approving Development Review No. PL2013-282 based on the findings of Diamond Bar Municipal Code Section 22.48 and subject to conditions. ClDhingra moved, ClShah seconded to recommend adoption of the resolution. recommending approval of Tentative Tract Map No. 72361 to the City Council, based on the findings of Diamond Bar Municipal Code Section 22.20.080, subject to the conditions of approval as listed within the draft resolution. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Dhingra, Shah, VC/ Farago NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: Lin 7.3 Zone Change No. PL2013-603 — Under the authority of Diamond Bar Municipal Code Chapter 22.14, the City proposes to establish an overlay zoning district, hereafter titled the "C-3-PD/Hotel Overlay" ("Overlay") to promote and facilitate the orderly redevelopment of a prominent freeway off -ramp adjacent site formerly occupied by an automobile dealership in a manner consistent with the DECEMBER. 19, 2013 PAGE 5 SPECIAL MEETING PLANNING COMMISSION City Council's adopted Goals and Objectives,. most notably the Fiscal Responsibility/Economic Development goal which states: "identify . and implement development opportunities. for the former Honda property that will result in the greatest net benefit to the community." If the proposed zone change is adopted, any land use .plan formulated within the Overlay shall include a hotel as the primary use. .Secondary uses shall 'be limited to those already permitted or conditionally permitted in the underlying C- 3 district, except for uses expressly prohibited in the Overlay, existing buildings within the Overlay may be occupied by uses permitted or conditionally permitted in the C-3 district, except for such uses that are expressly prohibited in the Overlay, without a hotel as the primary use provided that no existing building is enlarged and no new buildings are established. PROJECT ADDRESS: Northwest Corner of the SR601 Grand Avenue Interchange LEAD AGENCY/ City of Diamond Bar PROJECT APPLICANT: Community Development Department 21810 Copley Drive Diamond Bar, CA 91765 CDDIGubman stated that the subject property is the old Honda site. Prior to its closure in mid --2008 this was the site of a very successful Honda Dealership, and a Burger King restaurant that closed last year. The Honda Dealership was, by far, the City's highest tax revenue generator and it closed because corporate compelled the dealer to modernize and enlarge its facility which resulted in a move to a new location outside of the City resulting in the vacation of the Diamond Bar site. Since that time, the City has been very concerned about that fate of the property and has pursued economic development opportunities that are uniquely suited and afforded to the site such as freeway visibility and adjacency to the SR57160 freeway convergence that supports over 300,000 vehicles per day, as well as, its proximity to the off ramps at Grand Avenue. Since the dealership closed, there has been no viable tenant to reoccupy the site. For a short time, CarMax was interested in a smaller satellite concept that fell by the wayside_ Since that time, there has been no viable proposal for -the site. The City received inquiries about establishing uses that were not in the City's best interest. In light of the fate of the surrounding areas located in the City of Industry (concurrent mutually exclusively entitlements for an NFL Stadium as well as, a 594 acre business park) Diamond Bar wanted to ensure that it protected one of its very limited contributors to the commercial inventory. As a result, in 2011 the City placed a moratorium on the property to allow the study of opportunities for the site and to hopefully work collaboratively with the DECEMBER 19, 2013 PAGE 6 SPECIAL MEETING PLANNING COMMISSI' property owners in seeking the highest and best use potential which is challenging and complicated to an extent by the uncertainty about what will happen on the adjacent City of Industry site. Staff anticipates that in FebruarylMarch 2014 there will be a final decision about the possibility of an NFL Stadium being built and if the stadium does not go forward, Majestic Realty has indicated that they will proceed with the alternative Industry Business Center (IBC). Due to the vulnerability of this uniquely situated site, the City Council set forth an economic development goal of identifying specific development opportunities and Specific Plans to revitalize the Kmart and Honda sites to provide the greatest net benefit to and best interests of, the community. In order to accomplish this goal, the City contracted with economic development consultant AECOM, a major firm with an international reputation, to prepare. a municipal highest and best use analysis for the property to determine what would benefit the community's best interest and be mindful that whatever occurs on this site would need to result in a positive residual land value offering for a developer's consideration. . The revenue -generating opportunities for the City would include retail uses which would include a vast array of revenue generating businesses and hotel uses that would provide revenue to the City via Transit Occupancy Tax_ The consultant was also asked to look into the feasibility of office development based on the theory that office uses generate rent which may help a developer subsidize other uses on the site that may have higher capital development costs. In light of the various uses that may occur on the surrounding site, the study looked at three base scenarios: 1) Status quo (nothing occurs on the adjacent site for the foreseeable future; 2) development of the IBC project and, 3) development of. the NFL Stadium. The consultants looked at the physical capacity of the site, the surrounding market to identify demand potentials and performed site capacity modeling to determine what the intensities, square footages, etc. the site could support. The tests and forecasted economic conditions revealed that retail was not a very strong option for the site because the inventory and capacity of existing retail properties would not attract additional retail to the site. Under status quo conditions, the Gateway Corporate Center generates a great deal of business travel which would support a 190 room hotel and under the best economic conditions an additional 125 rooms would be suppprted. If the IBC project becomes a reality, up to 405 additional rooms would be supported because of the additional corporate headquarters and business activity resulting from the uses. Under the stadium scenario, hotel demand would increase but it would be lower than the IBC development because the stadium would have less office development as part of its overall use plan and attendance. Therefore, from the City's revenue perspective, the IBC development would be most beneficial. However, if the stadium is built there is a settlement agreement with the City of Industry that DECEMBER Z9, 2013 PAGE 7 SPECIAL. MEETING PLANNING COMMISSION would provide a number of economic benefits to the City such as a $20 million lump sum and an ongoing revenue stream of $750,000 to well in excess of $1 million based on the number of stadium events. The conclusion of the analysis is that the highest revenue generating potential for the site. would be through Transit Occupancy Tax. Also provided in the "highest and best use" analysis is an overall evaluation of the net benefits (direct and indirect revenue and benefits) to the community under the different scenarios. Based on the conclusions, staff has developed the recommended ordinance which is an exhibit .to the resolution that establishes a freeway Overlay on the Honda property. The requirements of the freeway Overlay are that the existing buildings onsite are subject to the existing C-3 zoning standards so that they may be occupied with uses that are permitted in the C-3 zone. However, no new buildings or expansions to the existing buildings would be permitted unless a redevelopment plan for the site is crafted and adopted that would establish a hotel as a component of the development. There are provisions that would allow other uses to be phased in prior to the hotel but the hotel would have to be under construction before any of the supporting uses could be occupied. Another interesting finding of the "Highest and Best Use Analysis" revealed that an office would not add to the viability of the site and would actually be a drain on the site because the construction costs and parking requirements for office development would runup the costs and the prevailing rents in the immediate area would not be high enough to make office space a viable use. As a result, staff believes a hotel only with supporting commercial such as restaurants and possibly a gas station would be the most desirable land use plan for a developer and accordingly, staff has crafted the standards to more tightly direct development to evolve in the City's best interest. The findings of this report are compelling enough that the City, hopefully in partnership with the property owners, will market the site to hotel developers. Staff will use the ICSC Conference in Las Vegas in 2014 and other ECSC events as well as other marketing venues and resources in an effort to attract hotel development on the site. The City is concerned about its current inventory of commercial land and wants to lock down the options to protect the site from being developed with uses that may not produce the desired results articulated in the City Council's adopted Goals and Objectives. Staff recommends that the Planning Commission adopt a resolution recommending that the City Council change the zoning of the Honda site to C-3-PD/Hotel Overlay to be the governing zoning regulations for the Honda property. VCIFarago opened the public hearing. DECEMBER 19, , . SPECIAL PLANNING COMMISSION Alex Tau (aka Alex Sukamtoh), 23603 Palomino Drive, asked what kind of hotel would provide 190 rooms. If the City of Industry builds the IBC, there will be more empty buildings. He wanted to know the current occupancy rate and room rate of the current hotels in Diamond Bar and asked why the City was in a hurry to make this decision before finding out if the stadium would be built. He felt the site would be a good location for a hospital. Jim Tsai, 550 Great Bend, said he agreed with Mr. Tau that the City may want to delay this decision because of the Caltrans project to consider eminent domain to realign or split the SR57/60 freeway merging and dedicated on and off ramps at Grand Avenue if the stadium is built. VCIFarago closed the public hearing. C/Shah said he heard on the radio that there would not be a decision about the downtown LA stadium until August 2014. C/Shah asked if AECOM researched other possible uses for the site. CDD/Gubman stated that in the AECOM study, the hotel analysis begins on Page 27. Table 19 through Table 22 shows a comprehensive inventory of the supply of room nights, occupancy rates, average daily rates and inventory of different hotel products with distances and classifications. The conclusion drawn from that analysis was that the room demands, based on the existing supply and different scenarios given a range of economic conditions in the future, the hotel demand was derived. The City did not look at or consider a hospital use and CDDIGubman suggested that the Lanterman facility is more likely to be a superior hospital site to the Honda site, which is not physically situated to accommodate intensive hospital uses. With respect to the fate of the stadium, staff understands that Majestic Realty has building permits in hand to -build the stadium. The NFL manages to keep everyone in suspense but Majestic needs to know by this winter what the NFL wants to do and if the NFL cannot decide, then Majestic needs to move forward with other plans. This matter -has been pending since 2008. With respect to why this matter is being rushed without waiting to see what the outcome is, the City's posture is "why put it off any longer." The City has very compelling information that a hotel product is the highest and best use. The type of hotel will have to be vetted through %, -A more refined analysis. There might be two hotel products that could be placed on this site. It will depend on the operator, their tolerance for risk and other considerations and factors that such companies would need to take into account. The bottom line is that whatever scenario plays out the City has the data to support the hotel as the "highest and best use" and in order to further the Council's Goals and Objectives and the investment the City put into funding DECEMBER '19, 20'13 PAGE 9 SPECIAL MEETING PLANNING COMMISSION this study, staff is ready to move forward to establish the zoning overlay and commence to aggressively market the site. C/Shah felt the current hotel occupancy rate was low. He felt there was no compelling reason to decide on a use at this time but there is a compelling reason to further investigate any other uses that might be beneficial to the City. C/Dhingra commented that staff's presentation and analysis was very well done. The basis for this proposal, as stated by CDDIGubman, is that there is very little commercial land available within the boundaries of Diamond Bar and this proposal is an effort to protect the City's assets and make the best use of them. If, by changing the use to an "Overlay".zone gives the City better opportunities for marketing, he feels it is the right avenue. Secondly, he believes the direction from the City Council with respect to the Goals and Objectives. is to look at the net benefit of this proposal to the coi`nmunity which is outlined in the study commissioned by the City. Tables within a study are snapshot of conditions. As economic conditions change, so too will the tables change. and no one has a crystal ball when it comes to predicting the future. The, study looked at existing hotels within the City as well as hotels in cities adjacent to Diamond Bar and the homework has been done. Diamond Bar cannot afford to wait for Caltrans or City of Los Angeles to determine what they are going to do. If rezoning this property gives Diamond Bar the flexibility to market the property better it should be done now. With respect to other uses, whoever wants to develop this property will do a thorough financial and viability analysis based on the market conditions existing at that time. The City is not in the business of doing that -- the City is only interested in making it to a point that the land can be developed to the best net benefit of the City. If someone were to. analyze the situation and determine another "best" use that entity can always -apply for a zone change at that time. But at this time the City needs to act now .to protect its assets and ' meet its goals and objectives in such a way as to protect the .best possible net benefit to the City. VCIFarago asked if there was a planned freeway expansion that a prospective 'developer would .be able to take under consideration when proposing a development. CDDIGubman responded affirmatively and said he regretted not having included the latest freeway interchange improvement plans which would have answered those questions and proceeded to explain how the expansion would work using the aerial. The first phase is the construction of an onramp onto the SR60 westbound which will slice into the southern edge (a sliver of about .7 acres along the southern end) of the Honda property and take away -the current freeway sign. It will require the driveway access to Burger King to be closed off and the driveway from Grand Avenue will remain in place. Phase I is funded and construction documents are nearly ready to move forward in 1EGEMBER 19, 2013 PAGE 10 SPECIAL MEETING PLANNING COMMI; about 14 months. The next phase of the project will be a new Grand Avenue off ramp which will cut into the golf course. There is a plan to reconfigure the tee boxes for the golf course. No holes will be lost. There will also be a sliver that will come off of the edge of the golf course to improve the onramp with two right turns into the freeway instead of the one right turn that is creating a bottleneck. The loop ramp and slip ramp will be shifted up and Old Brea Canyon Road will align with the ramp to improve capacity. These plans are firm and it is a matter of time and funding for completion and we know what will happen to the Honda property as a result of those pending improvements. VC/Farago asked about future plans for separation of the SR57/60. CDDIGubman responded that this project is termed the "Big Fix" and there are some pieces of the Big Fix that are occurring upstream and downstream. Shortly before or after this piece happens, the Lemon Avenue interchange will be completely reworked. The current on and off ramps on Golden Springs will be taken out and new on and off ramps at Lemon Avenue will go in. The real challenge for which there is no design is to physically separate the 57 and 60 freeways. There is a conceptual plan to accomplish that in the Sunset Crossing area that would involve a flyover near the park and ride on the easterly side of Diamond Bar Boulevard but that is where things begin to get vague. C/Shah suggested that staff revise the report to include the freeway interchange improvements and analysis of other alternative uses even though it may not be to the benefit of the City. He does not believe there is a compelling reason to decide here and now and believes this matter should be deferred to a future meeting. . C/Dhingra moved, VCIFarago seconded, to recommend that the Planning Commission adopt a resolution recommending City Council approval of Zone Change No. PL 2013-603. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Dhingra, VCI Farago NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS:. Shah ABSENT: COMMISSIONERS: Lin S. PLANNING COMMISSIONER COIV MENTSIINFORMATIONAL ITEMS: C/Dhingra wished everyone a Joyous Holiday Season and a very Happy New Year. VC/Farago wished the audience, staff and his colleagues a Merry Christmas and Happy New Year. DECEMBER 19, 2013 PAGE 11 SPECIAL MEETING PLANNING COMMISSION 9, STAFF COIVIMENTSIINFORMATIONAL ITEMS: 9.1 Public Hearing dates for future projects., CDD/Gubman stated that the Commission's scheduled meeting on December 24 is canceled due to City closure and the next regular Planning Commission meeting will take place on Tuesday, January 14, 2.014. Two items are set for the agenda: 1) the Kaiser expansion in Gateway Corporate Center and 2) an addition to a single family residence on Gerndal Street. In addition, the Commission will make its presentation of a plaque to Tony Torng for his service on the Commission. Unfortunately, due to a prior commitment, CDD/Gubman said he would not be able to attend that meeting and SP/Lee will staff the meeting in his stead. CDD/Gubman wished everyone Happy' Holidays, Merry Christmas, and a Happy New Year on behalf of the entire City staff. 11. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT: With no further business before the Planning Commission, Vice Chairman Farago adjourned the regular meeting at 8:25 p.m. The foregoing minutes are hereby approved this 14th day of January, 2014. Attest: Respectfully Submitted, Greg Gubman Community Development Director Attachment 3 PLANNING COMMISSION RESOLUTION NO. 2013-29 A RESOLUTION *OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECOMMENDING THAT THE CITY COUNCIL APPROVE TENTATIVE TRACT MAP NO. 72351—PLANNING CASE NO. PL2013-282 TO SUBDIVIDE AIR SPACE FOR A 19 -UNIT OFFICE CONDOMINIUM LOCATED AT 660 N. DIAMOND BAR BLVD., DIAMOND BAR, CA 91765 (ASSESSOR'S PARCEL NOS. 8706-002-025). A. RECITALS 1. Property owner, Peichin Lee of Diamond Bar Investment, LLC, filed an application for a Tentative Tract Map No. 72351 to subdivide air space for a 19 unit office condominium located at 660 N. Diamond Bar Blvd., Diamond Bar, Los Angeles County, California ("Project Site"). 2. The Project Site is currently comprised of one parcel totaling 1.4 gross acres. It is located in the Professional Office (OP) zone and is consistent with the Commercial Office land use designation of the General Plan. 3. The legal description of the subject property is Parcel 1 of Tract Map No. 39434. The Assessor's Parcel Number is 8706-002-025- 4. On December 9, 2013, notification of the public hearing for this project was published in the San Gabriel Valley Tribune and the inland Valley Daily Bulletin newspapers. Public hearing notices were mailed to property owners within a 500 -foot radius of -the project site and public notices were posted at the City's designated community posting sites on December 5, 2013. In addition to the published and mailed notices, the project site was posted with a display board. 5. On December 19, 2013, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as follows - 1 This Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. The Planning Commission hereby determines the Project to be Categorically Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to the provisions of Article 19, Section 15301(k) (Subdivision of Existing Commercial Buildings, Where No Physical Changes Occur) of the CEQA Guidelines. Therefore, no further environmental review is required. 3.. The Planning Commission hereby specifically finds and determines that, having considered the record as a whole including the findings set forth below, there is no evidence before this Planning Commission that the Proposed Project herein will have the potential of an adverse effect on wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this Planning Commission hereby rebuts the presumption of adverse effects contained in Section 753.5(4) of Title 14 of the California Code of Regulations. C. FINDINGS OF FACT Based on the findings and conclusions set forth herein and as prescribed under Diamond Bar Municipal Code (DBMC) Section 21.20.080, this Planning Commission hereby finds and recommends as follows: Tentative Map Findings: Pursuant to Subdivision Code Section 21.20-080 of the City's Subdivision Ordinance, the Planning Commission makes the following findings: 1. The proposed subdivision, together with the provisions for its design and improvement, is consistent with the general plan and any applicable specific pian: The proposed project involves the condominium subdivision of the site with 19 office units, and approximately 0.79 acres of parking areas, driveway easements, and landscaping. The General Plan land use designation for the site is Commercial Office (CO). The proposed project is consistent with the General Plan land use designation. The project site is not a part of any specific plan. 2. The site is physically suitable for the type and proposed density of development: The proposed condominium subdivision will be consistent with the General Plan land use designation of Commercial Office, which allows for the development of 19 office units in a 26,663 square -foot building- The building will have an approximately 20' setback from Diamond Bar Boulevard and is located within an urbanized area adequately served by existing roadways and infrastructure. Therefore, the property is physically able to accommodate the proposed development. 3. The design of the subdivision or the proposed improvements will not cause substantial environmental damage or injure fish or wildlife or their habitat: The design of the subdivision will not cause substantial environmental damage or injure fish or wildlife or their habitat because the existing site is located in an urbanized area that does not contain habitats or would otherwise injure fish or wildlife or their habitat. 4. The design of the subdivision or type of improvements will not cause serious public health or safety problems: The proposed subdivision is not likely to cause serious public health or safety problems because the existing site is located in an urbanized area and is consistent with other similar improvements in the area. 2 PLANNING COMMISSION RESOLUTION NO. 2013-29 5. The design of the subdivision or type of improvements will not conflict with easements, acquired by the public at large for access through or use of, property within the proposed subdivision: The site has existing access and utility easements within the project site. A condition is added to the project requiring that the Covenants, Conditions, and Restrictions (CC&R's) that governs the 19 -unit office condominium building shall expressly include reference to the existing reciprocal access and easement agreement to ensure that reciprocal access and easement rights and privileges are also retained for the newly created condominiums, prior to final map approval. 6. The discharge of sewage from the proposed subdivision into the community sewer system would not result in violation of existing requirements prescribed by the California Regional Water Quality Control Board: The project site shall be served by a separate sewer lateral which shall not cross any other lot lines_ In the event that it is determined that the lot is not serviced by a separate independent sewer lateral, joint sewer maintenance and sewer line easements which cross the lot lines shall be identified in the joint agreements between properties. Therefore, no further environmental review is required. 7. A preliminary soils report or geologic hazard report does not indicate adverse soil or geologic conditions: The property is already improved with an existing building. As part of a separate Development Review approval, the applicant is proposing to add a 799 square -foot lobby area to the existing building. No grading is required for the addition, and only minimal excavation will be required, for footings and foundation placement for the new addition. & The proposed subdivision is consistent with all applicable provisions of the City's subdivision ordinance, the development code, and the subdivision map act: The proposed subdivision is consistent with the City's subdivision ordinbnce, subdivision map act, and applicable development code. The proposed building complies with all required setbacks and development code regulations. Based on the findings and conclusions set forth herein and as prescribed under DBMC Section 21.20.080, this Planning Commission hereby finds and recommends that the City Council approve the Tentative Tract Map, subject to the following conditions, and the attached Standard Conditions of Approval: A. GENERAL 1. The subdivision shall comply with the Conditions of Approval attached hereto and referenced herein. 3 PLANNING GOMMISSSON RESOLUTION NO. 2613-29 2. The applicant shall comply with the requirements of Planning and Building and Safety Divisions, Public Works/Engineering Department, and the Los Angeles County Fire Department attached hereto and referenced herein. T 3. This approval shall not be effective for any purpose until the applicant/owner of the property involved has filed, within twenty-one (21) days of approval of this Tentati4e Tract Map No. 72351 Planning Case No. PL2012-455, at the City of Diamond Bar Community Development Department, an affidavit~ stating that the applicant/owner is aware of and agree to accept all the c'onditions of this approval. Further, this approval shall not be effective until the applicant pay the remaining City processing fees. 4. The applicant shall comply with = Diamond Bar Municipal Code Section 22.34.050. A permanent landscape maintenance program shall be implemented ensuring regular irrigation, fertilization, and weed removal. All landscaping shall be maintained in a healthy, neat and orderly condition, free of weeds and debris and with operating irrigation at all times. B. TENTATIVE TRACT MAP 1. The development shall comply with the specific requirements of Chapter 21.30 (Subdivision Design and Improvement Requirements) and Chapter 21-34 (improvement Plans and Agreements) of the Subdivision Ordinance, as applicable_ 2. The approval of Tentative Tract Map No. 72351 expires within three years from the date of approval if the recordation of the map has not been exercised as defined per Diamond Bar Municipal Code (DBMC) Section 21.20.140. The applicant :may request in writing for a time extension if submitted to the City no less than 30 days prior to the approval's expiration date, subject to DBMC Section 21.20.150 for City Council approval. 3. Prior to final map approval, the Covenants, Conditions, and Restrictions (CC&R's) that governs the 19 -unit office condominium building shall be submitted for review and approval by the Planning Division, Public Works/Engineering Department and City Attorney and recorded with the Los Angeles County Recorder's Office. The CCR's shall expressly include reference to the existing reciprocal access and easement agreement (Document No. 80-1075013) to ensure that reciprocal. access and easement rights and privileges are also retained for the newly created condominiums. 4 PLANNING COMMISSION RESOLUTION NO. 2013-29 The Planning Commission shall: (a) Certify to the adoption of this Resolution; and (b) Forthwith transmit a certified copy of this Resolution to the City Council of the City of Diamond Bar. APPROVED AND ADOPTED THIS 19TH DAY OF DECEMBER 2013, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR. BY: Frank Farago -;Vice Chairman an I, Greg Gubman, Planning Commission Secretary, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted, by the Planning Commission of the City of Diamond Bar, at a special meeting of the Planning Commission held on the 19th day of December 2013, by the following vote-. AYES: Commissioners: Dhingra, shah, VC/Farago NOES: Commissioners, None ABSTAIN: Commissioners: None ABSENT:- Commissioners: Lin ATTEST: Greg Gubman, Secretary 5 TTM NO. 72351 PROJECT #, Tract lila No. 72351 Planning Case No. PL 2012-455 SUBJECT: Ar Tentative Tract Map -to subdivide air space for a 19 -unit office condominiums PROPERTY OWNER/ APPLICANT: Peichin Lee of Diamond Bar Investment, LL( 17520 E. Rowland Street #200, City of Industry, CA 91748 e" • •- � ��; �. `i r Vii, :�1111 1 11 1; ZV11!'. •. :.. i ...� 'i. ,! `. • a, APPLICANT SHALL CONTACT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: I. GENERAL REQUIREMENTS I. In accordance with Government Code Section 66474.9(b) (1), the applicant shall defend; indemnify, and hold harmless the City, and its officers, agents and employees, from any claim, action, or proceeding to attack, set-aside, void or annul the approval Tentative Tract' Map Planning Case No. PL2013-282 brought within the time period provided by Government Code Section 66499.37. In the event the city and/or its officers, agents and employees are made a party of any such action: (a) Applicant shall provide a defense to the City defendants or at the City's option reimburse the City .its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. (b) Applicant shall promptly pay any final judgment rendered against the City defendants. The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. 6 TTM NO. 72351 2_ This approval shall not be effective for any purpose until the applicant and owner of the property involved have filed, within twenty-one (21) days of approval of this Tentative Tract Map Planning Case No. PL 2013-282 at the City of Diamond Bar Community Development Department, their affidavit stating that they are aware of and agree to accept all the conditions of this approval. Further, this approval shall not be effective until the applicants pay remaining City processing fees, school fees and fees for the review of submitted reports. 3. Prior to any use of the project site or business activity being commenced thereon, all conditions of approval shall be completed. 4. The project site shall be maintained and operated in full compliance with the conditions of approval and all laws, or other applicable Federal, State, or City regulations. 5. Approval of this request shall not waive compliance with all sections of the Development Code, all other applicable City Ordinances, and any applicable Specific Plan in effect at the time of building permit issuance. 6. Property owner/applicant shall remove the public hearing notice board within three (3) days of this project's approval. 7, The applicant shall comply with the requirements of Planning and Building and Safety Divisions, Public Works/Engineering Department, and the Los Angeles County Fire Department. 8. These conditions of approval shall run with the land and shall be binding upon all future owners, operators, or successors thereto of the property. Non- compliance with any condition of approval imposed as a condition of this approval, shall constitute a violation of the City's Development Code. Violations may be enforced in accordance with the provisions of the Development Code. g, Failure to comply with any of the conditions set forth herein or as subsequently amended in writing by the City, may result in failure to obtain a building final andlor a certificate of occupancy until full compliance is reached. The City's requirement for full compliance may require minor corrections and/or complete demolition of a non-compliance improvement, regardless of costs incurred where the project does not comply with design requirements and approvals that the applicant agreed to when permits were pulled to construct the project. B. FEES/DEPOSITS 1. Prior to final map approval, all deposit accounts for the processing of this project shall have no deficits. C, TIME LIMITS 1 _ The approval of Tentative Tract Map No. 72351 shall expire within three (3) years from the date of approval if the use has not been exercised as defined 7 PLANNING COMMISSION RESOLUTION NO. 2013-20 pursuant to Diamond Bar Municipal Code Section 21.20.140 and 22.66.050(b)(1). In accordance with Diamond Bar Municipal Code Section 22.60.050(c), the applicant may request, in writing, for a one-year time extension for City Council consideration. Such a request must be submitted to the Planning Division prior to the expiration date and be accompanied by the review fee in accordance with the Fee Schedule in effect at the time of submittal. 1- The project site shall be developed and maintained in substantial conformance with the approved plans submitted to, approved, and amended herein by the City Council, on file with the Planning Division, the conditions contained herein, and the Development Code regulations. E. SOLID WASTE 1. The site shall be maintained in a condition, which is free of debris both during and after the construction, addition, or implementation of the entitlement approved herein. The removal of all trash, debris, and refuse, whether during or subsequent to construction shall be done only by the property owner, applicant or by a duly permitted waste contractor, who has been authorized by the City to provide collection, transportation, and disposal of solid waste from residential, commercial, construction, and industrial areas within the City. It shall be the applicant's obligation to insure that the waste contractor used has obtained permits from the City of Diamond Bar to provide such services. 2. Mandatory solid waste disposal services shall be provided by the City franchised waste hauler to all parcels/lots or uses affected by approval of this project. APPLICANT SHALL CONTACT THE PUBLIC WORKS DEPARTMENT, (909) 839-7040, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL REQUIREMENTS 1. In accordance with Government Code Section 66474.9(b) (1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents and employees, from any claim, action, or .proceeding to attack, set-aside, void or annul, the approval of Tentative, Traci 723541. brought within the time period provided by Government Code Section 66499.37. In the event the city and/or its officers, agents and employees are made a party of any such action: (a) Applicant shall provide a defense to the City defendants or at the City's option reimburse the City its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. (b) Applicant shall promptly pay any final judgment rendered against the City descendents. 8 PLANNENG COMMISSION RESOLUTION NO. 2013-29 The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. B. SOLID WASTE 1. The site shall be maintained in a condition, which is free of debris both curing and after the construction, addition, or implementation of the entitlement granted herein. The removal of all trash, debris, and refuse, whether during or subsequent to construction shall be done only by the property owner, applicant or by a duly permitted waste contractor, who has been authorized by the City to provide collection, transportation, and disposal of solid waste from residential, commercial, construction, and industrial areas within the City. It shall be the applicant's obligation to insure that the waste contractor utilized has obtained permits from the City of Diamond Bar to provide such services. 2. Mandatory solid waste disposal services shall be provided by the City franchised waste hauler to all parcels/lots or uses affected by approval of this p roject. 3. Trash receptacles are required and shall meet City standards. The final design, locations, and the number of trash receptacles shall be subject to Planning Division review and approval prior to the issuance of building permits. 2. if no centralized trash receptacles are provided, all trash pick-ups shall be for individual units with all receptacles shielded from public view. 3. Central trash enclosures shall be equipped with recycling receptacles. C. GENERAL 1. A title reportlguarantee showing all fee owners, interest holders, and nature of interest shall be submitted for final. map plan check. An updated title report/guarantee and subdivision guarantee shall be submitted ten (10) business days prior to final map approval. 2. Prior to final reap approval, written certification that all utility services and any other service related to the site shall be available to serve the proposed project and shall be submitted to the City. Such letters shall be issued by the district, utility and cable television company, within thirty (30) days prior to final map approval_ 3. Prior to final map approval, surety shall be posted guaranteeing completion of monumentation_ 4. Easements for disposal of drainage water onto or over adjacent parcels shall be delineated and shown on the final map or addressed in the CC&R's, as approved by the City Engineer - 9 PLANNING GOMMESSiON RESOLUTION NO. 2013-29 5_ Applicant shall label and delineate an the final map or within the CC&R's any private drives or fire lanes to the satisfaction of the City Engineer. 6. The CC&R's shall address reciprocal access and parking for all property owners. 7. Easements, satisfactory to the City Engineer and the utility companies, for public utility and public services purposes shall be offered and shown on the final map. Permission shall be obtained from each utility company for any grading or construction over existing easements. 8. After the final map records, applicant shall submit to the Public Works/Engineering Department, at no cost to the City, a full size reproducible copy of the recorded map. Final approval of the public improvements shall not be given until the copy of the recorded map is received by the Public Works/Engineering Department. 9. Applicant shall contribute funds to a separate engineering trust deposit against which charges can be made by the City or its representatives for services rendered. Charges shall be on an hourly basis and shall include any City administrative costs. 10. Applicant shall provide digitized information in a format defined by the City for all related plans, at no cost to the City. 11- All activities/improvements proposed for Tentative Tract 72351 shall be wholly contained within the boundaries of the map. Should any off-site activities/improvements be required, approval shall be obtained from the affected property owner and the City as required by the City Engineer. 12. Addresses for each unit shall be submitted for review and approval by the Public Works/Engineering Department prior to issuance occupancy. D. . GRADING (Not Required) E: DRAINAGE . 1. Maintenance planlprogram of all on-site facilities shall be incorporated into the CC&R's. F. STREETIMPROVEMENT 1, All driveway approaches providing access to the site shall be upgraded to meet current ADA standards and APWA standards prior to issuance of the Final Inspection or Certificate of Occupancy. A separate encroachment permit shall be obtained from the Public Works/Engineering Department. 10 PLANNING COMMISSION RESOLUTION NO. 2013-28 G. UTILITIES 1. Easements, satisfactory to the City Engineer and the utility companies, for public utility and public services purposes shall be offered and shown on the final map or addressed in the CC&R's. H. SEWERS 1. Applicant, at applicant's sole cost and expense, shall construct the sewer system in accordance with the City Building and Safety Division prior to occupancy. 2. Easements for the sewer lines which cross property lines shall be offered in the CC&R's. I. TRAFFIC MITIGATIONS 1. Prior to Final Map approval, a line of sight analysis shall be conducted for each driveway that provides ingress and egress to the site. Any existing and/or proposed private or public landscape improvements which are found to impede line of sight for vehicles entering or exiting the site shall be removed or relocated to the satisfaction of the Director of Public Works. APPLICANT SHALL CONTACTWITIOS ANGELES COUNTY FIRE THE FOLLOWING CONDITIONS: DEPARTMENT, (323) 890-4243, FOR COMPLIANCE A. SUBDIVISION 1. Access shall comply with Section 503 of the Fire Code, which requires all weather access. All weather access may require paving. 2. Fire Department Access shall be extended to within 150 feet distance of any exterior portion of all structures. 3. Where driveways extend further than 150 feet and are of single access design, turnarounds suitable for fire protection equipment use shall be provided and shown on the final map. Turnarounds shall be designed, constructed and maintained to insure their integrity for Fire Department use. Where topography dictates, turnarounds shall be provided for driveways that extend over 150 feet in length. 4- Private driveways shall be indicated on the final map as "Private Driveway and Firelane" with the widths clearly depicted and shall be maintained in accordance with the Fire Code. All required fire hydrants shall be installed, tested and accepted prior to construction. 5. Vehicular access must be provided and maintained serviceable throughout construction to all required fire hydrants. All require fire hydrants shall be installed, tested and accepted prior to construction. 11 PLANNING COMMISSION RESOLUTION NO. 2093-29 6. Provide Fire Department or City approved street signs and building access number prior to occupancy. 7. The final map shall be submitted to our office for review and approval prior recordation. 1. Provide water mains, fire hydrants and fire flows as required by the County of Los Angeles Fire Department, for all land shown on map which shall be recorded. 2. Additional water system requirements will be required when this land is further subdivided and/or during the building permit process. 3. Additional Fire Department requirements for the proposed addition in the north side of the property shall be determined by Fire Prevention Engineering during the building plan approval stage. END 12 PLANNING COMMISSION RESOLUTION NO. 2013-29 Attachment 4 TENTATIVE TRACT MAP NO. 72351 NOTESAll : IN THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES N _ NAND �E, STATE OF CALIFORNIA (I oFNC 0,11 NOT S oalv�w1Y RREEMPEFj BEING A SUBDIVISION OF LOT I OF TRACT MAP NO. 39434, AS ,, PROPOSED. , PER MAP RECORDED IN BOOK 958 PAGE 80-81 OF MAPS, IN THE uo. of sioRlEss1Nc: OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. T( TTLE R R a PR. + R'"I''° 00 -P I EPA : z sF.I 'EDI. PnN., oa e 130 "0 3- IN,0= RE c - / OF, /250 NEE> FOR CONDOMINTUA) CONVERSION PURPOSES SrD.r� 0�. scueuu>.Es aP N0 [RCLLDN6 A PAND¢AP PARRINF,, �I �I AUGUST 20, 2013 x � �r ❑ ❑ ❑ - J E]25TORV BUILDING Ll) ❑ El -1 L1L SRI r u IRS Ii a� ZEN F a .OFFICE BUNDINIA TRACT NO 39434 M.B 958 14 lO APO,o-se3o 9 ac3 o, 3.n 034 DST' BENCH MNJEK AHEREVIATIONS PM ELEV ®` z, ® S LD T 1`11"1 . . ion non TO UTILI--Y� w. _.--__ wam. w�mr WATER 0NP Iso9I RE,ossa ER "STH°T ELECT NO) WASTER COIAPANY"VALLEY VISTA SERVICES FINC.ISON he> eb6-sb�� raLL a9 = oNcw a RnNDICAP PorelaN.) 01E1 ERASE. 1 1ST - - aL SD- PUN, nooR — FOR IN _._.,M,.._,,..,.._...._.._,_..,.,...,...,��M.. PROJECT: '7'Z LOPTICT "'•,` IECELIST lLaooRiOaC.1E1TE1 TI ,ol uNR t63oA.R IN, III- '"'°� owm ,az,sF Pro okGc eeesr. s],- n 71-1. JECT LL 1 J�L L o POND Aare cele AE Ry ,, s$,, OWNER: oe „ 52B I ROI LAND AT NN 6 g �� o s,_,.,_, �.„, ARCHITECT 6 R PICNE: () Ta 1. o Et z RDEON I Z CIVIL ENGINEER /LAND SURVEYOR: a E. s„�...-..,w, — NE6 NW .A EnCI EAIL LEER UG NEi� m TZ a CD SO /! 8 Fz ccr F R rn Rr E /x .4u �4 f LEGEND: CONSTRiICTrON NOTES Vh/ d s 8 .w.. ,.,. t c°NS,, a W PC TO PO. HNJD CRP RAInP FROM Pu6llc iN —� m ^^U O2 PROTECT IN PLACE FR LON u,ix Lo E or e�S i EASEMENT NOTES: " ,s WIT IT EASEIENT FOR SAN TAR SEWER PER w RT aOaeC, w nnON 1 TILE REPORT GATED ON APRIL 3c 20,3 SCHEDULE a VICINITY MAP Tem^ T.c. : sao cs N rs Ec aN APRL _ 3. scnconE e T ^.`^•�^�^'^•^^. _... v_...,...e ITruE REPore + €o e DON EDIsc" TENTATIVE TRACT MAP N0.72351 °aT LA APRIL 30. 20, �- ASPECTLE a PER 8 s 4] E%. , RIVEWAY & P. LAOS PERF_ITI. DHTTLE 1ENT FD PRATE E PER RULE i EENTF"D4TE0 ON APRIL 30. 20,3. -. Apple En ineeerin Grou EATE aai'Ei,3 DRAW pp g g p 660 N. DIAMOND BAR BLVD r�ua cn�uee�g a suety DIAMOND BAR, CA 91764 SHEET 1 OF 2 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ADDRESS: t ORGANIZATION:a�,�,,� s E„I AGENDA#/SUBJECT: DATE: PHONE:i I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. yf �3 ` Signature., This document is a public record subject to disclosure under the Public Records Act. D OIVTD BLUR. R." VOLUNTARY VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: }CITY CLERK r FROM- 11-e, �Jjk C6 -n+7--, DATE: ADDRESS: 13`f �� %(� PHONE: �[7 �1 q '( 9 ORGANIZATION: v AGENDA#/SUBJECT: � � E.il � I—� tv JoGt 6R. expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. This document is a public record subject to disclosure unde a cn 75 � •U z O ! a) ZY VLLI W ZLU CL Q O � U) C 0 V U} N W Y-2— W� W L V) N z Lb M'Lij J U O z O U) N Q o �' 0 E o R a C7 W O Or (D � LL Q 0 Q - L