HomeMy WebLinkAbout08/20/2013City of
Diamond Bar
City Council Agenda
Tuesday, August 20, 2013
5:30 p.m. — Study Session
6:30 p.m. — Regular Meeting
Diamond Bar City Hall
Windmill Room, First Floor
21810 Copley Drive, Diamond Bar, CA 91765
Jack Tanaka Ron Everett
Mayor Mayor Pro Tem
Ling -Ling Chang Carol Herrera Steve Tye
Council Member Council Member Council Member
City Manager James DeStefano City Attorney David DeBerry City Clerk Tommye Cribbins
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CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
August 20, 2013
Next Resolution No. 2013-27
Next Ordinance No. 06(2013)
STUDY SESSION: 5:30 p.m., Windmill Room
110Traffic Management System Update
Public Comments
CALL TO ORDER:
PLEDGE OF ALLEGIANCE
INVOCATION:
ROLL CALL:
APPROVAL OF AGENDA:
6:30 p.m.
Mayor
Ahmad H. Sakr, PhD
Islamic Education Center
Council Members Chang, Herrera, Tye,
Mayor Pro Tem Everett, Mayor Tanaka
Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of City Tile to Outgoing Planning Commissioner Steve
Nelson.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Introduction of new employee, Amy Haug, Human Resources Manager.
Written materials distributed to the City Council within 72 hours of the City Council
meeting are available for public inspection immediately upon distribution in the City
Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business
hours.
August 20, 2013 PAGE 2
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to
directly address the Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on this agenda.
Although the City Council values your comments, pursuant to the Brown Act, the
Council generally cannot take any action on items not listed on the posted
agenda. Please complete a Speaker's Card and give it to the City Clerk
(completion of this form is voluntary). There is a five-minute maximum time limit
when addressing the City Council.
4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the
City Council may briefly respond to public comments but no extended discussion
and no action on such matters may take place.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park — August 21, 2013 - 6:30 p.m. to 8:00 p.m., The
Ultimate Stones (Rolling Stones Tribute), Sycamore Canyon Park, 22930
Golden Springs Drive.
5.2 Movies Under the Stars — August 21, 2013 — Who Framed Roger Rabbit?
- Immediately following Concerts in the Park, Sycamore Canyon Park,
22930 Golden Springs Drive.
5.3 Parks and Recreation Commission Meeting — August 22, 2013 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.4 Planning Commission Meeting — August 27, 2013 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.5 City Council Meeting — September 3, 2013 — 6:30 p.m., Windmill
Community Room, 21810 Copley Drive.
6. CONSENT CALENDAR:
6.1 City Council Minutes:
(a) Study Session of August 6, 2013 —Approve as submitted.
(b) Regular Meeting of August 6, 2013 — Approve as submitted.
6.2 Traffic and Transportation Commission Minutes:
(a) Regular Meeting of May 9, 2013 — Receive and File.
(b) Regular Meeting of July 11, 2013 — Receive and File.
August 20, 2013 PAGE 3
6.3 Ratification of Check Register — Dated August 1, 2013 through
August 14, 2013 totaling $766,649.86.
Requested by: Finance Department
6.4 Adopt Resolution No. 2013 -XX: Approving the Application for Grant
Funds from the Habitat Conservation Fund Program for the Pantera
Park Trail.
Recommended Action: Adopt.
Requested by: Community Services Department
6.5 Approval of Amendment with Warren C. Siecke to Update the
Citywide Speed Zone Study in the Amount of $30,000.
Recommended Action: Approve.
Requested by: Public Works Department
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 Adopt Urgency Ordinance No. 03(A) (2013): Identifying the
Temporary Re -Location of Regular Meetings of the City Council of
the City of Diamond Bar to Diamond Bar City Hall Located at 21810
Copley Drive and Amendment Ordinance No. 03(2013).
Recommended Action: Adopt.
Requested by: City Clerk
9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
10. ADJOURNMENT:
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Agenda No. 6.1(a)
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
AUGUST 6, 2013
STUDY SESSION: M/Tanaka called the Study Session to order at 5:30
p.m. in the Windmill Community Room, at Diamond Bar City Hall located at, 21810
Copley Dr., Diamond Bar, CA.
Present: Council Members Ling -Ling Chang, Carol Herrera,
Steve Tye, Mayor Pro Tem Ron Everett, and Mayor Jack Tanaka.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; David DeBerry, City Attorney; Dianna Honeywell, Finance
Director; Greg Gubman, Community Development Director; Ken Desforges, IT Director;
David Liu, Public Works Director; Marsha Roa, Public Information Manager; Ryan
McLean, Assistant to the City Manager; Kimberly Young, Associate Engineer; Alfred
Estevez, IS Help Desk Support Technician, and Tommye Cribbins, City Clerk.
► GRAND AVENUE BEAUTIFICATION PROJECT — Discussion and Action
CM/DeStefano stated that this is a project that has been coordinated between
the Community Services Department and the Community Development
Department. This project was last brought to the Council in April 2013 during
which staff introduced the topic of adding some beautification improvements to
Grand Avenue.
PWD/Liu reported that the primary purpose of this project is to highlight the
Diamond Bar Community. In addition, there is an opportunity to create visual
points of interest at two high profile intersections: Grand Avenue and Diamond
Bar Boulevard, and Grand Avenue and Longview Drive. These two intersections
were chosen because they serve as primary gateway entries to the City.
Improvements at the four corners of Grand Avenue and Diamond Bar Boulevard
intersection will serve as a catalyst to stimulate the four corner shopping centers
at the intersection.
PWD/Liu introduced Surender Dewan, Civil Engineer and President, DMS
Consultants, Inc., and Gary Vasquez, Landscape Architect, David Volz Design.
Gary Vasquez with David Volz Design provided Council with an updated Power
Point presentation. He stated that project efforts are focused along Grand
Avenue at Diamond Bar Boulevard and Longview Drive intersections. The
difference between the two intersections is that one is surrounded at the corners
by commercial retail businesses and the other surrounded by residential. Both
serve as entry points to the City. Part of the purpose of this project is to improve
the aesthetics along Grand Avenue at the two intersections, to upgrade and
begin to beautify the landscaping within the parkways as well as the medians,
and to begin to define the character of Diamond Bar through types of
construction materials such as color concrete or rock, etc. The primary efforts
were to come up with visual characteristics that could be implemented at these
AUGUST 6, 2013 PAGE 2 CC STUDY SESSION
two intersections and possibly at other intersections and streets throughout the
City, as well as, areas within and adjacent to the parkways on landscape
easements in tandem with business owners in the future to incorporate the
overall beautification effort.
Mr. Vasquez showed slides of the areas and talked about existing site conditions
that were taken into consideration including utilities, limited right-of-way and how
to redefine the space/intersections to make them more cohesive in appearance.
Some of the features that will need to be considered are pedestrian accent street
lighting, signage and accent lighting, wayfinding signage, street lighting for
vehicle traffic, and retail commercial signage and lighting. As the project moves
forward at the Grand Avenue/Diamond Bar Boulevard area the City will need to
work with some of the business owners to determine how the project can meet
and incorporate their needs while beautifying and improving aesthetics within the
parkway and landscape easements. Some improvements contemplated include
improving crosswalks with enhanced paving and inclusion of materials in the
public right-of-way. Part of the process moving forward will be the design
development which will narrow the selections to specific paving materials. What
helps define space at various intersections is the incorporation of vertical
elements within the parkways and medians as well as, site furnishings such as
benches, trash receptacles, town clocks, bollards, bike racks, bush shelters, tree
wells, customized iron tree grates with the Diamond Bar logo, etc.
Mr. Vasquez explained that Council recommended a phased project and
accordingly, his firm took a step back and focused efforts on Phase I which is the
improvements that can be done between the curb and back of the right-of-way.
Part of this effort was that if the landscape easement could be used it could be
added to Phase I in a seamless manner to prevent having to redo what has been
done. Phase I proposes to enhance the pedestrian crosswalks with some
enhanced paving and new sidewalk along both sides of the street wrapping the
improvements around each intersection at Diamond Bar Boulevard to at least the
first driveway into the retail shopping centers at each of the four corners
incorporating trees and tree wells, etc. Phase II improvements, with the use of
some of the landscape easement space, shows how much more landscaping can
be achieved along Diamond Bar Boulevard and Grand Avenue.
Part of the Phase I efforts will include generation of landscape guidelines with the
hope that some of the business owners will buy into the improvements at the
Diamond Bar Boulevard intersection.
Mr. Vasquez spoke about enhancing the Longview Drive intersection and
incorporating ornamental tree grates and trees and understory landscaping to
soften the parkway and eventually, budget permitting, carry the landscaping to
the slopes. Some of the vertical elements that would work well within the
parkway and establish a visual character throughout the City would be a
fieldstone wall with a low post and rail fence and decorative columns with
softening vine cover as well as, a City icon such as a windmill to enhance and
AUGUST 6, 2013 PAGE 3 CC STUDY SESSION
build on the brand of the City. Various intersections could have vertical
interchangeable panels incorporated into a post and rail fence with low ground
cover plantings to soften the effect. He showed various panel designs. At Grand
and Longview, he envisions an opportunity to incorporate an entry sign and
showed the Council possible concepts.
Mr. Vasquez stated that he estimates about a $1.2 million construction budget for
Phase I for both intersections which does not include a proposed 20 percent
contingency. This budget includes pedestrian crosswalks and improvements
within the right-of-way. With Council's approval, construction would commence
as soon as possible with the design element completed in September and a set
of guidelines for staff in early October. During the next three months (November
to February 2014) the City would pursue authorization from the State to proceed
to get the Federal funding required to move forward with the work. Hopefully, in
March 2014 the project will go out to bid with bid award in April and construction
commencing in May 2014. He estimated three months for completion of the
construction improvements at both intersections.
C/Chang asked whether the new trees will block the businesses.
Mr. Vasquez responded that the guidelines will include photos and some 3D
models to show the improvements and how they will affect the background
businesses.
C/Chang asked if any of the funding would be coming from the General Fund.
PWD/Liu said that four different funding sources have been identified that do not
include the General Fund. Currently, the City has $1 million in funding budgeted
for this project and the City of Industry has identified mitigation dollars to be used
to fund improvements at Grand Avenue and Diamond Bar Boulevard just to
mention two sources.
C/Tye asked if the sign program would be required of all business owners and
would it be north and east and not just the corner for more continuity.
PWD/Liu responded that part of the Phase I effort will be an outreach effort to the
business community to make sure that all business owners at all four corners of
Grand Avenue and Diamond Bar Boulevard will have an opportunity to
participate and provide the City with specific feedback. It is critical for the City to
facilitate these types of discussions and that staff needs to have consistency in
terms of the design guidelines and beautification features. The ongoing
discussion will be that throughout this entire process staff will need to maintain
ongoing dialogues with all four business shopping centers. PWD/Liu further
stated that CDD/Gubman has been involved in this process from the beginning
and has built working relationships with specific business owners.
AUGUST 6, 2013 PAGE 4 CC STUDY SESSION
CDD/Gubman stated that as was discussed earlier, this is a two phase effort and
with the second phase comes the opportunity and the need to relocate some of
the existing signage at the corners to accommodate the streetscape
improvements. Staff envisions that through the outreach efforts the criteria will
be defined so that at each of the four corners the shopping centers will have a
more cohesive unified theme and the placement and design palate, etc. would be
a collaborative effort to develop something at that intersection that weaves into
the overall streetscape design so that not only is there improved identity for the
businesses, and that the signage will also be part of the design theme.
C/Tye said he was concerned about the signage closest to Big Lots, Chase and
Firestone and would all of that be incorporated so that it looks cohesive instead
of the mishmash that currently exists.
CDD/Gubman stated that that would be the vision staff would be working toward.
A good expression of that vision is what is seen in Walnut at the intersection of
Grand Avenue and Valley Boulevard where there are different shopping centers
but have a cohesive design palate that is integrated into their signs which are not
only integrated at the corners but proceed down Grand Avenue and are
repeated.
C/Herrera asked where there would be space to plant extra trees along Grand
Avenue and Diamond Bar Boulevard. Does the project reduce the width of the
sidewalks or is space taken by taking a lane away from the street?
Mr. Vasquez responded that the sidewalk width of five feet will be maintained
and on Grand Avenue the trees could be incorporated on the right-of-way line
with half of a tree grate that is ADA compliant in the Phase I development. If
Phase II proceeds, the other half of the tree grate could be installed and the
sidewalk paving expanded into the right-of-way.
M/Tanaka asked if vehicular line -of -site would be taken into consideration for the
trees being planted.
Mr. Vasquez responded that the presentation shows a more ideal location for the
trees but they will obviously need to be pushed around a bit to maintain proper
visibility for automobiles as well as appeasing some of the business owners.
MPT/Everett said he was very concerned about the long term and believes it
requires a dialogue and communication with the parties of interest. What is
meant by "businesses?" Is that the business owners, the establishments or
what? And, at Longview Drive, there are no businesses so who would the
dialogue be with at that location. MPT/Everett also asked who the people in the
focus groups are and how does the City dialogue with the community for the best
long-term effect?
AUGUST 6, 2013 PAGE 5 CC STUDY SESSION
Mr. Vasquez said he agreed that a dialogue with the community in the highly
visible areas within the City is very important. The dialogue will be with the
business owners at the Diamond Bar Boulevard/Grand Avenue intersection with
the guidelines and CDD/Gubman's efforts to get their input but no other
community outreach or community workshop efforts have been addressed for the
residential portion along Longview Drive.
PWD/Liu said that with respect to the residential community surrounding the
Longview Drive intersection, staff feels that there is no need for the two groups to
be at the same meeting. The idea is that staff will reach out to the neighborhood
surrounding the intersection and invite them to a separate meeting or to a Traffic
and Transportation Commission meeting to receive a presentation and as they
get more involved and learn about the progress of the project. Staff wants to
make certain that residents have a good idea where the City is heading and
solicit their input to make sure they buy into the plan. Not only is it an entry point
for the entire community, it is their neighborhood and staff wants to make sure
there is constant and regular communication with the residents. With respect to
the intersection of Grand Avenue and Diamond Bar Boulevard he and
CDD/Gubman have discussed that as a starting point, staff wants to reach out to
the shopping center owners/management companies. At this point and through
that discussion they will help staff decide whether they need to start bringing in
individual businesses and stakeholders. As guidelines are developed, business
owners, businesses and staff will continue to learn about the project to help the
City with its streetscape beautification efforts.
MPT/Everett said he was really concerned that the City begins by thinking about
the dialogue and relationship that is built. As with Massage Envy which is not a
property owner, individual businesses have concerns. He is also concerned
about just focusing on the neighborhoods at Longview Drive because that is their
backyard but so many more people go through that intersection and they should
feel good or at least have an avenue to express themselves. He doesn't want to
get bogged down with the great architectures without making sure the community
feels good about it so that the effort can be taken to other intersections. He said
it troubles him to focus so specifically especially with the branding throughout the
City.
► GRANDVIEW TRAIL & TRAIL LINK PROJECT — Discussion and Action
CM/DeStefano stated that as part of the ongoing implementation of the Trails
Master Plan, RS/Murphey and Jeff Scott from TKE will provide tonight's
presentation on the link to the overall Summitridge Park Trail project system.
CM/DeStefano reported that on tonight's regular meeting agenda includes an
item regarding this project.
RS/Murphey presented a Power Point presentation on the Grandview Trail and
Link project. The Parks Master Plan was adopted in July 2011 and this trail and
trail link is key to implementing the master plan and will allow residents to make a
AUGUST 6, 2013 PAGE 6 CC STUDY SESSION
full loop of the park. She pointed out the area of the proposed project and stated
that once the major improvement trail link is completed, residents will be able to
make a 2.5 mile loop around the park.
Jeff Scott stated that from an architect's point of view, staff's diligence in pursuing
grants for the Trails Master Plan is really exciting. The trail will start from the
Diamond Bar Center west end parking lot and continue to a point that offers a
spectacular view of the City and beyond to the City lights of Los Angeles and will
include a Gazebo and trash receptacle. The goal was to minimize the number of
stairs throughout the trail, to minimize the steepness at Steep Canyon and bring
the slopes to an 8 to 10 percent slope with intermingled trail and steps minimizing
the number of stairs to the bottom. Unfortunately, where the trail becomes the
steepest, a significant number of stair steps were required however, for the most
part; the revised option was successful in minimizing the number of stair steps.
The master plan prepared by TKE in 2011 contained most of the standards that
were utilized in the Gazebo design, trailhead signage and railing. Along the trail
where there are steep grades adjacent to the trail, railings were provided and
water diverters were installed to prevent washout, similar to what was done at the
Sycamore Canyon trail. In addition, the project attempted to minimize tree
removal by diverting the trail through the existing oaks and sycamores. The
majority of the trail is six feet wide and where it diverts off is reduced to a four
foot trail to avoid grading impacts to the natural flora and fauna at the steep
areas of the trail. Most likely the few bridges will be constructed from corten steel
rather than wood for a longer lasting and more durable structure.
RS/Murphey stated that project costs are estimated to be $556,381. Funding
comes from a combination of Land and Water Conservation grants, Habitat
Conservation grants and the General Fund. The current General Fund amount is
$469,796 and staff is working on an application to obtain $300,000 from
Supervisor Knabe's Safe Parks Act Trails Grant program to complete the funding
for the project. If the grant is fully funded, it will not only provide the necessary
remaining funding, it would replace the General Fund monies as a funding
source and provide a construction contingency. The resolution requesting City
Council approval to submit the grant application is on the City Council's agenda
for consideration this evening. The tentative project schedule is completion of
plan check and corrections by the end of August with bid opening to be
completed by October 11, Proposition A Grant awards announcement October
31, award of contract scheduled for November 19, and completion of
construction April 30. If the City were not to receive the grant, Value Engineering
would be used in order for the project to stay within the appropriation limit.
Public Comments: None Offered.
AUGUST 6, 2013
PAGE 7
CC STUDY SESSION
ADJOURNMENT: With no further business to discuss, M/Tanaka adjourned the
Study Session at 6:25 p.m. to the Regular City Council Meeting.
Tommye Cribbins, City Clerk
The foregoing minutes are hereby approved this day of
Jack Tanaka, Mayor
2013.
Agenda No. 6.1(b)
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
AUGUST 6, 2013
STUDY SESSION:
5:30 p.m., Windmill Room
► Grand Avenue Beautification Project — Discussion and Action.
► Grandview Trail & Link Project — Discussion and Action.
Public Comments: None Offered
Study Session recessed at 6:25 p.m.
CALL TO ORDER: Mayor Jack Tanaka called the Regular City Council
meeting to order at 6:30 p.m. in the Windmill Community Room, located at Diamond Bar
City Hall, 21810 Copley Drive.
PLEDGE OF ALLEGIANCE: Mayor Tanaka led the Pledge of Allegiance.
INVOCATION: Pastor Randy Lantripe, Church in the Valley, gave the
invocation.
ROLL CALL: Council Member Chang, Herrera, Tye, Mayor Pro
Tem Everett and Mayor Tanaka.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; David DeBerry, City Attorney; Diana Honeywell, Finance
Director; Greg Gubman, Community Development Director; Ken Desforges, IT Director;
David Liu, Public Works Director; Ryan McLean, Assistant to the City Manager;
Kimberly Young, Associate Engineer; Alfred Estevez, IS Help Desk Support Technician,
and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 MPT/Everett proclaimed August 6, 2013 as "National Night Out' and
presented the proclamation to Lt. Anthony Tachias.
NEW BUSINESS OF THE MONTH:
1.2 M/Tanaka presented a Certificate Plaque to Mendrick Leelin, CEO, Yojie
Japanese Fondue, 2813 S. Diamond Bar Boulevard, as New Business of
the Month for August 2013.
AUGUST 6, 2013 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CM/DeStefano stated that earlier this evening Council held a study session to
review a proposed beautification project on Grand Avenue between the area of
Longview Drive and Diamond Bar Boulevard. This was the second review and
this evening the Council looked at concept improvements for landscaping,
signage, fencing and a variety of aesthetic improvements within that area. Staff
received Council comments that indicated concerns about trees and wanted to
be certain that businesses were properly protected with signage and identity. In
addition, the Council wanted to be certain that the community stakeholders were
invited to participate and be actively involved in the process. Staff received
comments from tonight's meeting as well as, the April meeting and will ensure
that there are community meetings for both the business and residential areas for
those who wish to participate in the process to come forward and participate and
give their thoughts as they reflect upon the concepts that are presented by staff
and the City's consultant. The resources earmarked for the project are dedicated
resources, the bulk of which comes from a grant that the City received from
former Congressman Gary Miller's efforts. Those dollars are specific to Grand
Avenue and while the City wishes it could use those dollars for other projects it is
forbidden from doing so in accordance with the rules associated with Federal
grant funds.
The second item presented included details of the Grandview Trail Link proposed
as part of the Summitridge Trail project, an effort the Council has had underway
for several years to improve the trails system within the community. This is a
piece that completes a missing link of a 2.5 mile trail. Money has been set aside
for this project as well as on tonight's agenda an item for Council consideration
seeking grant dollars from an effort that Supervisor Knabe has included in his
agenda.
The Council is meeting in the Windmill Room because the AQMD Auditorium is
unavailable due to technology improvements that are underway. Late last week
CM/DeStefano received written communication from the AQMD that those
improvements are about two months behind schedule. Therefore, because this
room has been booked for City Council meetings through September, at the next
City Council meeting, staff will likely seek Council's approval for use of the
Windmill Room through November. As staff learns more, the City Council will be
updated.
3. PUBLIC COMMENTS:
Pui-Ching Ho, Acting Diamond Bar Librarian, stated that the Library's Reading
Program continues and encouraged members of the community to participate in
the countywide online summer reading programs through August 17. For
information stop by the library reference desk or call 909-861-4978.
AUGUST 6, 2013 PAGE 3 CITY COUNCIL
On Friday, August 9 at 2:00 p.m. individuals can join an exploration of animals
with a wildlife company. August 10 and 17th at 2:00 p.m. the library will hold an
"ultimate couponing workshop series" to teach individuals how to save 50 percent
on their grocery bill and on Saturday, August 17th at 10:00 a.m. the public is
invited to celebrate the Library's one year anniversary.
4. RESPONSE TO PUBLIC COMMENTS: None Offered.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Concerts in the Park and National Night Out — August 7, 2013 — 6:30 p.m.
to 8:00 p.m., Cold Duck (70's Top 40), Sycamore Canyon Park, 22930
Golden Springs Drive.
5.2 Movies Under the Stars — August 7, 2013 — Rise of the Guardians —
Immediately following Concerts in the Park, Sycamore Canyon Park,
22930 Golden Springs Drive.
5.3 Traffic and Transportation Commission Meeting — August 8, 2013 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
5.4 Planning Commission Meeting — August 13, 2013 — 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.5 Concerts in the Park— August 14, 2013 — 6:30 p.m. to 8:00 p.m., Kelly
Rae Band (Country Pop), Sycamore Canyon Park, 22930 Golden Springs
Drive.
5.6 Movies Under the Stars — August 14, 2013 — The Lorax — Immediately
following Concerts in the Park, Sycamore Canyon Park, 22930 Golden
Springs Drive.
5.7 City Council Meeting August 20, 2013 - 6:30 p.m., Windmill Community
Room, 21810 Copley Drive.
6. CONSENT CALENDAR: C/Tye moved, C/Herrera seconded, to approve the
Consent Calendar with the exception of Items 6.4 and 6.6 pulled further
discussion by MPT/Everett. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett
M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 CITY COUNCIL MINUTES — Regular Meeting of July 16, 2013 —
Approved as amended.
AUGUST 6, 2013 PAGE 4 CITY COUNCIL
6.2 RATIFIED CHECK REGISTER — Dated July 11, 2013 through July 31,
2013 totaling $2,692,949.33.
6.3 APPROVED TREASURER'S STATEMENT for June 2013.
6.5 ADOPTED RESOLUTION NO. 2013-25: APPROVING THE
APPLICATION FOR $300,000 OF SUPERVISOR DON KNABE'S 2013
COMPETITIVE TRAILS GRANT PROGRAM FOR THE GRANDVIEW
TRAIL AND TRAIL LINK PROJECT IN THE SUMMITRIDGE PARK TRAIL
SYSTEM.
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
6.4 APPROPRIATE $59,675 OF MEASURE R FUNDS AND $32,000 OF TDA
FUNDS TO THE CAPITAL IMPROVEMENT PROGRAM BUDGET AND
APPROVE AMENDMENT NO. 1 TO PROFESSIONAL ENGINEERING
SERVICES CONTRACT TO DMS CONSULTANTS, INC. FOR DESIGN
OF THE GRAND AVENUE ENHANCEMENT PROJECT ALONG GRAND
AVENUE AT THE DIAMOND BAR BOULEVARD AND LONGVIEW
DRIVE INTERSECTIONS IN THE AMOUNT OF $84,120 PLUS A
CONTINGENCY AMOUNT OF $7,555 FOR A TOTAL AUTHORIZATION
OF $91,675.
MPT/Everett said he appreciated the response and understanding of
Council's concerns during tonight's Study Session. He wanted to make
sure that all other Council Members had an opportunity to clarify their
concerns or move forward.
C/Herrera moved, C/Chang seconded, to approve Consent Calendar Item
6.4. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.6 AUTHORIZE PURCHASE OF MOBILE TRAILER TO BE USED FOR
NEIGHBORHOOD WATCH MEETINGS AND OTHER COMMUNITY
EVENTS IN AN AMOUNT NOT TO EXCEED $45,000 AND
APPROPRIATE FUNDS FROM GENERAL FUND RESERVES.
MPT/Everett asked that staff make a presentation.
CM/DeStefano stated that earlier this month the Council Public Safety
Sub -committee held a meeting with City staff and that at that meeting staff
made a presentation on a Neighborhood Watch and Community Meeting
mobile trailer. From that meeting came the idea and concept that this
AUGUST 6, 2013 PAGE 5 CITY COUNCIL
matter be placed on the City Council's agenda for consideration this
evening.
ACM/Doyle reported that a few years ago when the City was approached
by the Sheriff's Department to purchase what was then termed a
Community Vehicle, the City, along with the City of Walnut, the County of
Los Angeles and Supervisor Don Knabe's office each chipped in money to
build what was then a recreational vehicle that was outfitted for
Neighborhood Watch as well as, a Mobile Command Post. This vehicle
has been in service for a number of years and has certainly seen better
days. The Sheriff's Department and staff held discussions during which
the Sheriff's Department was asked how this vehicle functioned for
Neighborhood Watch meetings and the reality was that it did not function
very well. It was a vehicle that was trying to fill too many purposes. This
vehicle was also being used for a Command Post and did not function well
for that use either. Last year the City Council authorized staff to approach
the City's partner agencies including Supervisor Knabe, City of Walnut
and County of Los Angeles, to dedicate this vehicle as a Mobile Command
Post. The refurbishment process has been completed and it will be
featured tomorrow night at "National Night Out". This vehicle is now
almost like a new vehicle but is strictly a Mobile Command Post and no
longer will be used for Neighborhood Watch.
Discussions continued about what could be done to enhance
Neighborhood Watch events because the City has a very active
Neighborhood Watch program it promotes in the community. The
conclusion was to develop a mobile trailer that is small enough to be
pulled by a small pickup truck or SUV and is similar to what is called a
"tailgate" trailer. He showed a photograph of the trailer and how it
functions. The trailer includes a complete audio/visual system with a large
screen monitor, awning and other equipment. Neighborhood Watch
meetings use a lot of presentation materials in the form of video's, Power
Point presentations, etc. to help people learn how not to be crime victims.
Staff would like to purchase something similar to the concept and
manufacture the trailer similar to the concept shown that is small and
compact and something that opens up to display the information during a
Neighborhood Watch meeting. As the discussion evolved, it led to
consideration of other types of uses it could be used for, and thus, will not
only be used as a Neighborhood Watch trailer but also a Diamond Bar
Community trailer.
On the side of the trailer opposite the audio visual equipment there will be
a concession window that will allow a staff member to be present in the
unit at the City Birthday Party, for example, to hand out materials, provide
city information and answer questions.
AUGUST 6, 2013 PAGE 6 CITY COUNCIL
ACM/Doyle said that staff is embarking on the process but does not have
funding which is why this item is before the Council this evening. The
request is for a funding authorization in the amount of $45,000. The trailer
will cost about $15,000; $7,500 in ancillary equipment (generators, etc.);
$10,000 for audio visual, and about $5,000 to $7,500 for painting graphics.
The request includes a $5,000 contingency for things that may become
apparent during the development. With Council authorization it will take
about four months for design, manufacturing and outfitting. Staff
recommends City Council authorization for the purchase and appropriation
of funds from General Fund Reserves.
C/Herrera said she knows that many of the residents are concerned about
burglaries and home invasions, so for the City to have the ability to take its
"show on the road" and go to the neighborhoods where they have those
concerns, she believes is a very important thing for the City to do.
C/Herrera moved, C/Tye seconded, to approve Consent Calendar Item
6.6. Motion carried by the following Roll Call vote:
AYES
NOES:
ABSENT:
7. PUBLIC HEARING:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
None
None
7.1 ADOPT RESOLUTION NO: 2013-26: FINDING THE CITY OF DIAMOND
BAR IN CONFORMANCE WITH THE 2013 LOS ANGELES COUNTY
CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE
CMP LOCAL DEVELOPMENT REPORT IN ACCORDANCE WITH
CALIFORNIA GOVERNMENT CODE SECTION 65089.
CM/DeStefano stated that this is an annual public hearing required by Los
Angeles County for the City of Diamond Bar to report on its achievements
and implementation of the Congestion Management Program (CMP). This
is typically an effort of the Public. Works Department as well as, the
Community Development Department.
CDD/Gubman reported that as the City does every year around this time,
Community Development and Public Works staff prepare a CMP
compliance report and asks the Council to adopt a resolution finding
Diamond Bar to be in compliance with the Los Angeles County
Congestion Management Plan. All counties in the State are required to
have a Congestion Management Program in place. CMP as it is called,
are mandated under the provisions of the Traffic Congestion Relief and
Spending Limitation Act of 1990. The two main goals of the CMP Is 1) to
mitigate traffic impacts in the county associated with new development
AUGUST 6, 2013 PAGE 7 CITY COUNCIL
and 2) to develop a partnership among transportation decision makers on
devising appropriate transportation solutions that include all modes of
travel. The MTA is the agency responsible for preparing the CMP for Los
Angeles County. Diamond Bar, along with all other local agencies, is
required to meet the program requirements in the CMP in order to be
eligible to receive State gas tax funds and to maintain eligibility for other
transportation funding. Diamond Bar has thus far received $1.25 million in
gas tax for the prior fiscal year. The CMP mandates self -certification at
the local level through the adoption of a resolution demonstrating the
City's compliance with the 2013 CMP and submittal of a Local
Development Report to MTA. A public hearing is required prior to
adopting this resolution. As described in staff's report in the attached
resolution and Local Development Report, Diamond Bar remains in
compliance with the CMP for Los Angeles County. Staff therefore
recommends that the City Council adopt the resolution.
On behalf of PWD/Liu and myself, thank you for the opportunity to present
this report to the City Council this evening.
M/Tanaka opened the Public Hearing at 7:03 p.m.
With no one present who wished to speak on this matter, M/Tanaka
closed the Public Hearing.
MPT/Everett moved, C/Chang seconded, to adopt Resolution No: 2013-
26: Finding the City of Diamond Bar in conformance with the 2013 Los
Angeles County Congestion Management Program (CMP) and adopting
the CMP Local Development Report in accordance with California
Government Code Section 65089. Motion carried by the following Roll
Call vote:
AYES: COUNCIL MEMBERS: Chang, Herrera, Tye,
MPT/Everett, M/Tanaka
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye congratulated C/Chang who recently and officially took on her duties as
President of the Los Angeles Division of League of Cities. He knows that she will
lead that organization very well over the next 12 months. It was his privilege to
be present for her installation by Assemblyman Curt Hagman. Last week he
spent time with Dr. Bob Taylor, new Superintendent of the Walnut Valley Unified
School District. It is good to hear what he has to say and C/Tye believes he is
AUGUST 6, 2013 PAGE 8 CITY COUNCIL
the right man at the right time for the job. He has a vision of where he wants to
lead Walnut Valley going forward and not just rest on laurels from the myriad
successes they have had over the past many years. Congratulations and
welcome to Dr. Bob Taylor.
C/Herrera reported that she attended several meetings including meetings with
Foothill Transit, San Gabriel Valley COG, and Southern California Association of
Governments. Some of the more fun events included the family picnic at the
Diamond Bar/Walnut Sheriff's Station last Sunday. A great time was had by all
and it was great to see the deputies relaxing and having fun with their families.
Congratulations to President of the League of California Cities, LA County
Division, C/Chang. People traveled more than three hours to get to the
installation and participate and it was very impressive. She also had a meeting
with Dr. Bob Taylor and is very impressed with the new Superintendent who is
committed to interviewing 90 people in 90 days. She feels certain he will be
successful.
C/Chang reminded residents they can follow her on Facebook, Twitter, Pinterest
and Foursquare. She too attended a meeting with the new Superintendent of
Walnut Valley Unified School District, Bob Taylor. She asked him questions
including whether or not he was familiar with this community and found that he
had actually taken time to know the community which she really appreciates
because it is different and there is an emphasis on education. She also attended
the Southern California Edison Advisory Committee meeting. Recently, there
was an outage that affected approximately 1000 homes including hers.
Fortunately, she had an app called Southern California Edison Outages so she
went to the app to find out if it had been reported, when it was first reported and
how many were affected. The app also provides a "restoration eta" so she
followed very closely to see how accurate it was and it was accurate to within
about five minutes. One can go to iTunes and type in SE Outages. It is free.
She thanked her colleagues for taking time to attend her installation. She was
quite shocked by the turnout and very, very appreciative for the presence of the
entire City Council and her colleagues from the South Bay and West LA areas.
C/Herrera was correct in stating it took two to three hours for them to travel to the
installation. She thanked staff for doing such a great job assisting the League.
MPT/Everett reported that following the last Council meeting on Wednesday he
attended the LA County monthly Library Commission meeting and had the
privilege of working on County Library business with Pui Ching Ho. County
Librarian Todd presided over the meeting and her staff member, Debbie
Anderson, spoke about Children's Services within the LA County Library System.
Wednesday evening he attended the annual California Joint Powers Insurance
Authority where a very special man, Larry Van Nostran, whose service in
government began in Lakewood in 1971. He was the longest serving Council
Member in Lakewood's history with 37 years on the governing body including
serving as mayor nine times and serving his 10th term on the City Council when
AUGUST 6, 2013 PAGE 9 CITY COUNCIL
he passed last November. Mr. Van Nostran was the longest serving president in
the Authority history presiding since 1990.
The Vice -President, Curtis Morris was honored to open the annual meeting in
remembrance of Mr. Van Norstran following which Curtis Morris, Mayor of San
Dimas and a long -serving member of the Authority was elected as president.
The third event MPT/Everett attended was the Friday Ribbon -Cutting for a new
national childcare learning center called Kiddie Academy on Cold Springs Lane
at the entrance of Super HMart. Wonderful facilities and programs and he
encouraged people to visit the owner, Tina Anand or Director, Miss Gina or any
of the staff. Folks will be pleased with the service they offer.
Saturday, July 20 he and M/Tanaka were at Diamond Bar High School
recognizing the top artists in the Second Annual Performing Arts Competitive
Awards Ceremony. They had piano, strings, guitar and woodwinds divisions and
of course, Diamond Bar High School Music Director Steve Acciani was a part of
that along with coordinator Joanna Lo and a number of other teachers.
On Sunday he and M/Tanaka recognized Troop 730's newest Eagle Scout, Jerry
Xiao who is the last of the entire Road Runner Patrol. Congratulations to Jerry
and all of the Road Runner Patrol and Troop 730 Eagle Scouts.
Wednesdays he has enjoyed the Concerts in the Park and Movies with his
colleagues and staff, Sheriff's and Fire Departments and various vendors of
several organizations. He invited everyone to join in "National Night Out"
tomorrow night. The national sponsor is Target and it will begin at 6:30 p.m.
Thursday, July 25 he and M/Tanaka, LASD Sheriff's Department veterans and
retirees celebrated the retirement of Deputy Tim Broad. Thanks for 30 years of
service, most of which was spent in and around Diamond Bar.
MPT/Everett also attended a San Gabriel Valley National Recreation Area
Designation Workshop which was held at San Dimas City Hall. Congresswoman
Judy Chu has been reviewing and studying this item for probably 10 years. The
final report was made in April of this year to develop a National Recreation Area
Designation for the San Gabriel Valley. MPT/Everett believes that there is a
need for it and should be made available to Diamond Bar residents as well all
residents and visitors. It is an outstanding national resource for recreation. If you
want a copy of the final report you can do so by contacting him or obtain one
online.
Wednesday, July 31 he and M/Tanaka met with the City's Public Safety
Subcommittee, The Fire and Sheriff's Departments as well as, staff were
represented. The Fire Department discussed brush clearance programs. There
have been significant fires in our area and the recommendation is to make sure
that around your home and buildings you have a defensible space, especially this
AUGUST 6, 2013 PAGE 10 CITY COUNCIL
year since Diamond Bar is experiencing the severe drought conditions. The
second item discussed was the CPR training at local schools. Third is the
coordination of a Staging Area for the first 24 -hours of a significant large incident
in the Diamond Bar area. The Sheriff's Department discussed crime statistics.
Overall Diamond Bar policing programs and the good witness reporting is
working. He reminded everyone to be vigilant about vandalism. Recently,
vandalism has occurred at Pantera Park and it has taken staff resources and
money to repair the damage. There has also been significant theft of copper in
the area. Anyone observing vandals and any other criminal activity place an
emergency call. He too, enjoyed the induction and swearing in of C/Chang. She
is a wonder and she is going to do well. He was proud to be there on her behalf
and to showcase the Diamond Bar Center which was well received by so many
elected officials —well over 100, many of whom had not been in Diamond Bar to
see the facility which he thinks is the greatest.
MPT/Everett also met with Walnut Valley Unified School District Superintendent
Dr. Bob Taylor. Thirty-six years ago he decided to move to Diamond Bar
because of the schools and he made the right decision. But boy, times have
changed with new challenges are facing the education community. MPT/Everett
commented that Dr. Bob Taylor is the man to take on these challenges and he
looks forward to working with him to keep education a top priority in Diamond
Bar.
He announced that Planning Commissioner Steve Nelson was moving out of
Diamond Bar and will be resigning his position on the Planning Commission. He
asked staff to assist him in scheduling a recognition ceremony for Steve's long
term leadership and service to the Planning Commission and to announce to
residents the vacancy.
M/Tanaka said he too was very busy during the past two weeks. He attended
the Ribbon Cutting for Kiddie Academy and congratulated owner Tina for doing
such a wonderful job with her business at the Super HMart Shopping Center.
Friday, July 19 was Teen Night Out at Sycamore Canyon Park for teens with
plenty of outdoor games, prizes and snacks. He thanked CSC/Meyers for
coordinating a wonderful event for the kids.
That Saturday he attended the Diamond Bar Performing Arts Competition. He
thanked Joanna Lo and Steve Acciani and all of the other instructors and
volunteers. He congratulated all of the winners of all of the divisions for
woodwind, guitar, piano and strings. They were treated to a performance by
each of the students in a program that was intended to last about two hours but
continued for about three hours and 45 minutes but heard some wonderful
music.
On Sunday, July 21 he attended Eagle Scout ceremonies for Jerry Xiao who
attained the highest rank in Boy Scouting.
AUGUST 6, 2013 PAGE 11 CITY COUNCIL
On Wednesday, July 24 he attended the LA County Sanitation District 21
monthly meeting during which he received several hazardous household waste
collection results.
On Thursday he met with Dr. Bob Taylor from Walnut Valley Unified School
District and looks forward to working collaboratively with the District. He asked
Dr. Taylor to stay on a more few years than his predecessors, to communicate
with staff and work closely with the City in their Joint Agreement Use for some of
the school fields.
He thanked Deputy Tim Broad from the Diamond Bar/Walnut Station where he
served 10 years and concluded his 30 -year career. Best wishes to Deputy
Broad.
On Saturday, July 27 he celebrated the breaking of fasting at the Muslim Temple
in Rowland Heights and on Monday, July 29 he attended the Diamond Bar
Community meeting in preparation for this year's Diamond Bar Day at the Fair
which will be on Thursday, September 5. There will be a parade, entertainment
and honor ceremonies for some of Diamond Bar's Heroes — Youth Hero Anantha
Singarajah, Adult Hero Tony Torng and Senior Hero Bee McMillan. That
afternoon he attended the Junior Board meeting for the Los Angeles County Fair
orientation meeting where 34 juniors and seniors from the 17 local high schools
are involved in a board trying to improve the LA County Fair. Attendees had a
chance to meet each other and learn about each other, learn about the history of
the LA County Fair, participate in leadership activities and small group activities,
and received assignments.
This past Wednesday he attended a couple of subcommittee meetings, the first
of which was the Public Safety where Sheriff's and Fire Departments were
represented. The second meeting was on the Neighborhood Improvement
subcommittee with the topic of review being the Shell Station at Palomino and
Diamond Bar Boulevard which is in receivership and the project is moving
forward toward completion. On Thursday, August 1, Diamond Bar Library had
their summer finale for the children's reading program at Sycamore Canyon Park.
Miss Julie had games, prizes and refreshments for all children in attendance.
The event was very successful and thanks to the library volunteers from the
Diamond Bar High School Leo Club and the City's Community Services
Department who set up all of the shelters for the event. Last Thursday was the
LA County Division League of California Cities installation where he witnessed
C/Chang being installed as President and its board. Everyone in attendance
enjoyed the Diamond Bar Center. He thanked City staff members who worked
so hard in conjunction with the League staff.
Last Sunday the Walnut/Diamond Bar Sheriff's Station celebrated with their
families a wonderful picnic and a good time was had by all and a wonderful
barbecue hosted by the Deputy Sheriff's.
AUGUST 6, 2013 PAGE 12 CITY COUNCIL
The last three Wednesdays he has attended Concerts in the Park and Movies
under the Stars and tomorrow is National Night Out so everyone please come
out to meet their neighbors and keep our neighborhoods safe.
ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned
the Regular City Council Meeting at 7:28 p.m.
TOMMYE CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this day of 2013.
JACK TANAKA, MAYOR
Agenda No. 6.2(a)
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
MAY 9, 2013
CALL TO ORDER:
Chairman Mok called the meeting to order at 7:00 p.m. in the Diamond Bar City Hall Windmill
Community Room, 21810 Copley Drive, Diamond Bar, California 91765.
PLEDGE OF ALLEGIANCE: Commissioner Pirritano led the Pledge of
Allegiance.
ROLL CALL: Commissioners Ted Carrera, Jen "Fred" Mahlke,
Peter Pirritano, Chairman Kenneth Mok
Absent: Commissioner Liana Pincher was excused.
Also Present: David Liu, Public Works Director, Kimberly Young,
Associate Engineer; Christian Malpica, Associate
Engineer (Traffic), and Marcy Hilario,
Administrative Coordinator.
I. APPROVAL OF MINUTES:
A. Minutes of the April 11, 2013 Regular Meeting
C/Carrera moved, VC/Mahlke seconded, to approve the Minutes of the April
11, 2013 meeting as corrected. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Carrera, Pirritano, VC/Mahlke,
Chair/Mok
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Pincher
11. PUBLIC COMMENTS: None Offered.
III. ITEMS FROM STAFF:
A. Receive and File Traffic Enforcement Updates for:.
1. Citations: February, March and April 2013
2. Collisions: February, March and April 2013
3. Street Sweeping: February, March and April 2013
VC/Mahlke moved, C/Pirritano seconded, to receive and file the Traffic
Enforcement Update reports for February, March and April 2013. Motion
carried by the following Roll Call vote:
MAY 9, 2013
AYES:
NOES:
ABSENT:
IV. OLD BUSINESS:
V
VI
NEW BUSINESS
PAGE
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
None
None
STATUS OF PREVIOUS ACTION ITEMS:
VII. ITEMS FROM COMMISSIONERS:
T&T COMMISSION
Carrera, Pirritano, VC/Mahlke,
Chair/Mok
None
Pincher
None
C/Carrera shared that he has observed a repeated occurrence as he approaches
Maple Hill Drive during the morning hours. The traffic signal on Maple Hill Drive at
Diamond Bar Boulevard will phase to yellow and never phase to green for Maple Hill
Drive cross traffic. AE/Malpica responded that staff has been working with the
vendor to upgrade the video detection cameras at that intersection. For example,
when it is dark or the pavement is wet and the light reflects to the camera, it triggers
the camera to go into a false mode by placing a call to the side street. Once it detects
no vehicles on the side street, it quickly changes back. Eventually, the vendor will
attempt to upgrade the software in the old cameras and if that does not work, they will
recommend that the City upgrade to a newer camera. In addition, there was a
pedestrian push button at that location that was damaged during a traffic accident
which caused additional wait time on Diamond Bar Boulevard. Staff will update the
Commission on the findings.
Chair/Mok stated that he recalls reading somewhere that the entrance coming into DB
from San Bernardino County at Longview Avenue and Grand Avenue would have
some improvements implemented soon. He asked if this was the same project that
has been discussed at previous Commission meeting regarding Grand Avenue and
Summitridge Drive. PWD/Liu responded that at its first meeting in April, the City
Council held a Study Session during which the opportunity to develop a beautification
project on Grand Avenue was discussed. As part of the proposal, staff is focusing on
two intersections 1) the intersection of Grand Avenue and Diamond Bar Boulevard
and 2) at Grand Avenue and Longview Drive. This is a project that will come back to
the Commission within a couple of months for review and discussion. A rough
concept of the proposed beautification project using Federal funds was presented to
the City Council to possibly include an entry statement at the easterly border. Since
the intersection of Grand Avenue and Diamond Bar Boulevard is at the center of the
town with four corner shopping centers, staff felt there was an opportunity to
reconstruct the entire intersection. The Council is supportive of the proposal and staff
has a kick-off meeting scheduled on Monday with the consultants to proceed with the
concept plan. If everything works out and the Council decides to move forward, the
work can commence by next summer.
Chair/Mok asked what future plans are for the old Ralph's Market location. There
was some mention made that a Walmart Grocery Store was going in. If that holds
MAY 9, 2013 PAGE 3 T&T COMMISSION
true, he asked if traffic would be problematic. PWD/Liu replied that a press release
given by the shopping center owner a couple of months ago indicated that a Walmart
Grocery Store is indeed a likely candidate. Staff has not seen any plans and once a
project application is submitted to the City, staff will be requesting traffic and parking
studies.
VIII. INFORMATIONAL ITEMS:
A. CCN Project
AE/Malpica reported that final adjustments were delayed due to configuration
issues that the consultant discovered upon examination of the cameras.
However, the consultant was able to fine-tune all of the cameras during the
week of April 29th. Final acceptance testing is scheduled to be completed by
the end of May. Once completed, staff will take the Notion of Completion to a
June City Council meeting for consideration.
B. Median Project at Grand Avenue and Summitridge Drive
AE/Malpica explained that staff received a revised PS&E during the week of
April 22 d, which is currently under review. Additionally, a second median
project at Diamond Bar Boulevard and Silver Hawk Drive is currently in the
design phase. Staff has proposed to advertise both projects at the same time
by the end of June/early July.
C. Traffic Signal Operation and Maintenance Master Plan
AE/Malpica stated that staff submitted comments to the consultant to be
incorporated into the report. The final report is scheduled to be completed by
June with some of the recommendations being implemented by early July,
depending on available funding.
D. SR57/60 Confluence at Grand Avenue Project — Public Hearing for Draft EIR
PWD/Liu reported that Caltrans is wrapping up the EIR. With respect to
funding, this project has been split into three phases. Phases I and II are fully
funded, however, Phase III has a price tag of $235 million. Funding continues
to be an ongoing challenge for DB and Industry; on the other hand, there have
been new developments and opportunities. In March, staff and City Council
members traveled to Washington, D.C. along with City of Industry partners.
There is currently no funding available for any transportation related projects or
improvements; however, there is a new provision in Map -21, which requires
the designation of a National Freight Plan. One of the first things this bill asks
of USDOT is to establish a national primary freight network under the plan. In
the new legislation bill, when reference is made of a national freight network, it
speaks to 30,000 miles of interstate freight network. In this region, SR57 & 60
are state routes, and they are not part of the interstate network. However, that
corridor, and especially the SR60, is a very critical segment, notwithstanding
MAY 9, 2013 PAGE 4 T&T COMMISSION
that SCAG has already identified the SR60 as a major east/west freight
corridor.
As a result of our collaboration effort, Congressional Members (Judy Chu, Ed
Royce and Grace Napolitano) signed a letter to Secretary Ray LaHood at
USDOT encouraging the secretary to consider including the SR60 onto the
National Freight Plan. Separately, SCAG had sent a letter to USDOT stating
the importance of adding the SR60 onto the National Freight Plan. This
addition is important because when funding is discussed at a later time, any
projects listed or identified on the National Freight Plan will have the first
opportunity to obtain funding.
E. Area 1 B/Zone 7 Road Maintenance Project
AE/Young reported that bids will be opened on Monday, May 13t . Plans and
specs have been available for pickup for prospective contractors since April
22nd. The engineer's estimate remains at $1.25 million and, if all goes well
with the bid opening on Monday, staff hopes to have a contract award for
Council consideration and approval at their May 21St meeting.
F. Draft FY 2013-14 CIP Budget
PWD/Liu stated that last Tuesday night, staff introduced the Draft Budget for
Fiscal Year 2013-14 which includes the draft CIP. The City Council did not
discuss the CIP but will do so at its May 21St meeting. Staff felt it was
appropriate and timely to share this information with the Commissioners with a
copy of the proposed CIP projects presented this evening. PWD/Liu gave a
detailed explanation for each of the proposed projects listed in the CIP report.
G. 2013-14 FY Goals & Objectives
PWD/Liu presented the City Council 2013-14 FY Goals & Objectives and gave
a detailed explanation of each Goal & Objective. He also mentioned how staff
will measure the success of each item.
Chair/Mok commented that the new format was great. Each bullet has been
explained and it is specific so that individuals can follow exactly what is being
done. Kudos to whoever designed the new format.
IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda.
Chair/Mok wished everyone a happy Memorial Day and to mothers, Happy Mother's
Day!
MAY 9, 2013 PAGE 5 T&T COMMISSION
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Mok adjourned the meeting at 7:49 p.m.
The foregoing minutes are hereby approved this N W day of St 12013.
Respectfully,
David G` Liu, Secretary
Attest:
/✓/ AX&4
Choi man Kenneth Mok
Agenda No. 6.2(b)
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MEETING
JULY 11, 2013
CALL TO ORDER:
Chairman Mok called the meeting to order at 7:02 p.m. in the Diamond Bar City Hall Windmill
Community Room, 21810 Copley Drive, Diamond Bar, California 91765,
PLEDGE OF ALLEGIANCE: Chairman Mok led the Pledge of Allegiance.
ROLL CALL: Commissioners Ted Carrera, Liana Pincher, Peter
Pirritano, Vice Chairman Jen "Fred" Mahlke,
Chairman Kenneth Mok
Also Present: David Liu, Public Works Director; Christian
Malpica, Associate Engineer (Traffic), and Stella
Marquez, Administrative Coordinator.
L APPROVAL OF MINUTES:
A. Minutes of the May 9, 2013 Regular Meeting
C/Carrera moved, VC/Mahlke seconded, to approve the Minutes of the May 9,
2013 meeting as presented. Motion carried by the following Roll Call vote:
AYES: COMMISSIONERS: Carrera, Pirritano, VC/Mahlke,
Chair/Mok
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: Pincher
ABSENT: COMMISSIONERS: None
II. PUBLIC COMMENTS: Adam Sakowitz, 23670 Monument Canyon Drive - Unit C,
presented the Commission with Section 8.13 of the California Vehicle Code 40245 —
Parking Violations during Street Sweeping. Mr. Sakowitz said that his interpretation
of the Code is that a vehicle should not be ticketed if it is parked in the street
sweeping lane after the sweeper has already been there because it does not cause
an impediment to the street sweeper. Furthermore, if a street sweeper is not coming
at all, even if it is on a scheduled day, he asked how any vehicle be an impediment to
the street sweeper. He has lived in his home for over one year and has seen the
street sweeper only one time. The reason he is bringing this matter to the
JULY 11, 2013 PAGE 2 T&T COMMISSION
Commission is that he and others have been getting ticketed for a non-existent street
sweeper.
PWD/Liu responded that the established City policy is consistent with the intent of the
state's legislation. The signage on the residential streets specifies the timeframe
(hours) during which the street sweeping operation takes place. From a practical
perspective, in order to not impede the street sweeping operation, the parking
enforcement officer comes before the street sweeper and does not follow the street
sweeper. Unless he determines that the vehicle is impeding the street sweeper, the
parking officer will cite the vehicle owner for that violation. While the street signage
specifies the number of hours, once the street sweeper has left the area, the parking
becomes immediately available on the residential street. Street sweeping is done on
a bi-weekly schedule that is fairly regular except during December and January when
it becomes a weekly schedule. The street sweeping driver is very experienced and
very familiar with the condition of the streets and the parking enforcement officer only
issues tickets when he sees vehicles obstructing the street sweeping operation. Staff
is willing to discuss this matter further with the speaker. In addition, the City has an
exempt policy for many different reasons including special needs and special
circumstances. Any such requests are forwarded to the parking enforcement agency
to consider waiving the citation.
Chair/Mok stated that the Commission is not in a position to discuss or make any
decisions this evening on public comment items. He asked the speaker to clarify that
he has seen the street sweeper only one time and asked at what time of the day the
speaker observed the street sweeper. Mr. Sakowitz reiterated that during the past
year of living at his residence he has seen the street sweeper only once on
Wednesday at about 11:00 a.m. He offered the Commission photographic evidence
that the same trash and debris was on the street on Wednesday afternoon.
C/Pincher asked what street the speaker lives on and he responded Monument
Canyon Drive. C/Pincher asked if the speaker lives in a residence, condominium or
apartment complex and the speaker responded that there are condos on both sides
of the street and at the top of the block are single family residences. C/Pincher asked
if his street is swept on alternating days to accommodate parking and the speaker
responded that C/Pincher was correct. C/Pincher asked if the speaker knew the
posted hours for each side. The speaker responded that he believed that on
Wednesday the hours were 8:00 a.m. to 4:00 p.m. and on Thursday the hours are
7:30 a.m. to 1:30 p.m.
C/Carrera asked if the parking enforcement officer knew the exact route of the street
sweepers. PWD/Liu responded that the CSO that enforces parking restrictions on
street sweeping days has been with the Sheriffs Department since the inception of
the street sweeping program and that he understands the program and the practices.
In addition, he has a working relationship with the driver of the street sweeper and in
the event of any changes both individuals coordinate the changes in advance.
Diamond Bar wants clean streets and the goal is to provide standards that residents
expect from the street sweeping service. From time to time, there could be
exceptions, such as illness and substitute driver. PWD/Liu said that he and other
JULY 11, 2013 PAGE 3 T&T COMMISSION
staff members have followed the sweeper to see how the service is operating.
Again, the City wants to have a street sweeping program that is effective and makes
sense. PWD/Liu added that he would be happy to look at the photographs and follow
up with the street sweeper.
C/Carrera said he could not speak for Monument Canyon Drive; however, on his
street, he has personally witnessed on many occasions the CSO precede the street
sweeper almost within five to six minutes of one another.
VC/Mahlke thanked the speaker for his presentation. She asked the speaker what he
hoped the City could do for him. Mr. Sakowitz responded that the City needs to
establish effective street sweeping and he would not be present objecting to the
citations if that service was actually occurring. It has been his observation that the
service is not being provided and that is a failure of local government. Secondly, he is
paying for the service and the one time about a year ago that he did observe the
street sweeper, the parking enforcement officer was directly ahead of the street
sweeper. However, he has seen people get citations on their vehicles when there is
no street sweeper in sight. He received two citations last month. He appealed the
first citation; however, he was denied. The second citation has not yet been paid or
appealed because he wanted to come to the Commission meeting this evening for
further guidance. He knows there is no street sweeper and does not believe he and
others should have to pay for citations under the Code.
Mr. Sakowitz asked what he should do about the citations. Chair/Mok reiterated that
the Commission could not make a determination this evening based on public
testimony. Chair/Mok added that he appreciated the speaker's presentation and
asked him to leave his information with staff: PWD/Liu explained that Mr. Sakowitz
needs to follow the instructions on the citation and if he feels he has a valid case, he
needs to file an appeal. PWD/Liu said he would discuss the matter with the parking
enforcement officer.
III. ITEMS FROM STAFF:
A. Receive and File Traffic Enforcement Updates for:
1. Citations: April, May and June 2013
2. Collisions: April, May and June 2013
3. Street Sweeping: April, May and June 2013
C/Carrera stated that he noticed at least a hundred fewer street sweeping
citations this year than there were in previous years.
VC/Mahlke moved, C/Pirritano seconded, to receive and file the Traffic
Enforcement Update reports for April, May and June 2013. Motion carried by
the following Roll Call vote:
JULY 11, 2013 PAGE 4 T&T COMMISSION
AYES:
NOES:
ABSENT:
IV. OLD BUSINESS
V. NEW BUSINESS:
COMMISSIONERS
COMMISSIONERS:
COMMISSIONERS:
None
Carrara, Pincher, Pirritano,
VC/Mahlke, Chair/Mok
None
None
A. Received and Filed Video Presentation regarding SR57/60 Confluence Project
PWD/Liu presented a four minute professionally produced video that presents
facts and statistics to explain both the urgency and the immediate need forthe
SR -57/60 Interchange improvements as well as, the $265 million multi -phase
plan for this bottleneck area where 17 lanes of traffic are condensed into 14
lanes at Grand Avenue.
C/Carrera moved, VC/Malke seconded, to receive and file the Video
Presentation regarding the SR -57/60 Confluence Project. Motion carried by
the following Roll Call vote:
AYES: COMMISSIONERS: Carrera, Pincher, Pirritano,
VC/Mahlke, Chair/Mok
NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
B. Received and Filed Updated Five Year (FY 2013-14 through FY 2017-18)
Capital Improvement Plan
PWD/Liu explained that the updated Five -Year Capital Improvement Plan
identifies and coordinates the financing and timing of public improvements in
Diamond Bar. By considering all of the projects at a single time in this
planning document, the City has a more comprehensive view of its capital
needs. Projects can also be better coordinated and financed through the use
of this five-year document. Furthermore, this five-year CIP plan provides the
means for the City to determine capital priorities and continuity in carrying
them out. Project selection is based on citizen input, data from the pavement
management program, comprehensive infrastructure management plan, the
Parks Master Plan, City Council priorities, and General Plan goals as well as,
information from staff and public. The 62 listed projects represents an
investment of about $31 million over the five year plan. Of that amount, 5.7
percent ($1,766,377) is expected to be paid out of the City's General Fund. All
projects slated from year 2 through 5 do not receive any expenditure authority
JULY 11, 2013 PAGE 5 T&T COMMISSION
pip
until they are allocated funding in the CIP budget for that specific fiscal year.
PWD/Liu highlighted and explained some of the proposed projects.
C/Pincher spoke about the proposed Morning Canyon Road project and asked
if the cost included removal of the pine trees. PWD/Liu responded affirmatively
that removal costs were included in the projected budget. C/Pincher said that
her Certified Arborist gardener stated that many cities were including
Australian Willows which are hearty, require little water and once established,
do not corrupt the sidewalks and streets.
C/Carrera asked how reliable and solid the funding was for the non General
Fund revenues anticipated for sorne of these projects. PWD/responded that
staff feels very comfortable and strongly about the funding sources as well as,
the estimates provided in the document.
C/Pirritano moved, VC/Mahlke seconded, to receive and file the Updated Five -
Year (FY 2013-14 through FY 2017-18) Capital Improvement Plan. Motion
carried by the following Roll Call vote:
AYES: COMMISSIONERS:
NOES: COMMISSIONERS:
ABSENT: COMMISSIONERS:
STATUS OF PREVIOUS ACTION ITEMS:
Carrera, Pincher, Pirritano,
VC/Mahlke, Chair/Mok
None
None
AE/Malpica responded to C/Carrera's observation about the signal at Diamond Bar
Boulevard and Maple Hill Drive that he mentioned at the last meeting. There are two
possible scenarios — one, that the camera needed adjusting and two, that a push
button may have gone bad. In fact, after reviewing field conditions, making field
assessments and requesting that the traffic signal maintenance contractor look at the
issue, staff discovered that in fact, one of the push buttons was damaged. Once it
was repaired, further monitoring of the intersection revealed that the problem was
resolved.
VII. ITEMS FROM COMMISSIONERS:
C/Carrera stated his big concern during a recent power failure at the intersection of
Diamond Bar Boulevard and Grand Avenue was that power had not been restored by
4:30-5:00 p.m., during rush hour. He asked if there was a protocol for having a live
officer monitor or conduct traffic control at such intersections. PWD/Liu responded
that, in any given situation when there is a power outage or any such major incident,
the Sheriff's Department will dispatch a deputy or deputies. In this instance, because
it was a widespread outage, the Sheriffs Department had many issues including false
alarms.
JULY 11, 2013 PAGE 6 T&T COMMISSION
AE/Malpica explained that the intersection has a battery backup system. In the
morning, the battery backup system was operational and provided a red flash.
Chair/Mok asked who to call in the event City Hall is closed and one of the
Commissioners witnesses a problem. PWD/Liu responded that depending on the
conditions, the traffic management system detects problems and provides alerts and
emails to staff's cell phones. If Chair/Mok is talking about red flash conditions, staff is
already being made aware. There are logs provided for all conditions and the timing
of those conditions in the event of power outages, etc. so that staff can determine
whether the situation needs mitigation. If the matter is safety related, staff advises
that anyone immediately call the Sheriff's Department and follow up with staff, if
necessary.
VIII. INFORMATIONAL ITEMS:
A. CCTV Project.
AE/Malpica reported that the City is currently experiencing bandwidth shortage
and some of the images are not coming through. Staff is working with the
vendor to remedy this situation by replacing some of the copper lines with fiber
optics cable. Once replaced, staff will test the equipment to make certain that
the video feedback is fully operational and staff can then take the notice of
completion to the City Council.
B. Median Project at Grand Avenue and Summitridge Drive/Diamond Bar
Boulevard at Silver Hawk Drive.
AE/Malpica explained that staff has been working closely with its consultants
on the plans and specs. The project will be advertised by early August with
possible contract approval by the City Council in late August/early September.
Construction is anticipated to begin by the end of September, 2013.
C. Traffic Signal Operation and Maintenance Master Plans.
AE/Malpica stated that staff continues to work with the consultant to finalize
the report. The consultant recommended that the testing and implementation
of some recommendations be done when school resumes. This will provide
staff with better information on actual conditions to help formulate the best
recommendations and implementation of the plan.
D. ACE Fairway Drive Grade Separation Project
AE/Malpica reported that this project is being managed by ACE (Alameda
Corridor East). The purpose of this project is to lower the traffic lanes below
the two existing Union Pacific Railroad track and Metrolink track in the City of
Industry and unincorporated areas of Los Angeles County immediately north of
the SR -60. The three-year project will include a four -lane roadway underpass
JULY 11. 2013 PAGE 7 T&T COMMISSION
with retaining walls, some new railroad bridges and one possible future freight
rail track. The City's traffic consultant will be reviewing the Traffic
Management Plan (TMP) to mitigate traffic flow issues for Diamond Bar.
E. Residential Area 1 B/Arterial Zone 7 Road Maintenance Project.
PWD/Liu reported that this annual slurry seal project is slated for Residential
Area 1 B and Arterial Zone 7. This project is bounded by the SR -57/60 to the
north and Grand Avenue and Diamond Bar Boulevard to the south and
includes a neighborhood that surrounds Quail Summit Elementary School.
Arterial Zone 7 includes Golden Springs Drive between Lavender Drive and
Brea Canyon Road, and on Diamond Bar Boulevard between Brea Canyon
Road and Brea Canyon Cutoff at the south end of the City. Work will begin
the week of July 22nd on the streets immediately surrounding Quail Summit
Elementary School in order to avoid traffic conflicts when the school session
resumes. Work hours will be from 7:00 a.m. to 5:00 p.m. The project is
anticipated to be completed by mid-September.
F. Southern California Edison (SCE) Infrastructure Upgrades.
PWD/Liu conveyed that SCE recently started major infrastructure
improvements in three neighborhoods:. 1) Sunset Crossing neighborhood
between Diamond Bar Boulevard and Golden Springs Drive at the north end of
the City; 2) Mountain Laurel Drive neighborhood between Diamond Bar
Boulevard out toward Butternut Way, and 3) Maple Hill Drive neighborhood
near Blenburry Drive. SCE will be trenching, installing conduit and repaving
the street with a construction timeframe of between 8 to 10 weeks. Following
consultation, the City agreed that in addition to the typical five-day workweek
(Monday through Friday 7:30 a.m. to 5:00 p.m.) they would be allowed to work
on Saturdays (8:30 a.m. to 5:00 p.m.) in order to complete the work prior to the
commencement of the school year. These infrastructure upgrades are
essential to eliminating the unplanned power outages that the City has been
experiencing during the past couple of years,
AE/Malpica advised the Commissioners that this weekend, beginning Friday night at
10:00 p.m., there will be major work taking place on the westbound SR -60 that
involves four 55 -hour lane closures. In addition, the following weekend there will be a
four-hour closure on the westbound SR60 from 1:00 a.m. to 5:00 a.m. Staff is
working closely with Caltrans and the Sheriff's Department to address potential truck
traffic concerns. PWD/Liu added that in addition to the partial closure starting
tomorrow night and going into the weekend, the connector from the northbound SR -
57 to the westbound SR -60 will be closed and potentially, some of the City's streets
and intersections could be impacted. The City's website has pertinent information
regarding this project.
JULY 11, 2013 PAGE 8 T&T COMMISSION
IX. SCHEDULE OF FUTURE CITY EVENTS: As stated in the agenda.
ADJOURNMENT: There being no further business to come before the Traffic and
Transportation Commission, Chair/Mok adjourned the meeting at 8A5 p.m.
The foregoing minutes are hereby approved this �day of fit , &T 2013.
Respectfully,
David G.`f-iu, Secretary
Attest:
Chair. an Kenneth Mok
CITY COUNCIL
Agenda # 6 . 3
Meeting Date: August 20th, 2013
AGENDA REPORT
TO: Honorable Mayor and Members pf the City Council
FROM: James DeStefano, City M+ i
TITLE: Ratification of Check Register dted August 1, 2013 through August 14,
2013 totaling $ 766,649.86
RECOMMENDATION:
Ratify.
FINANCIAL IMPACT:
Expenditure of $ 766,649.86 in City funds.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council meeting.
DISCUSSION:
The attached check register containing checks dated August 1, 2013 through August
14, 2013 for $ 766,649.86 is being presented for ratification. All payments have been
made in compliance with the City's purchasing policies and procedures. Payments
have been reviewed and approved by the appropriate departmental staff and the
attached Affidavit affirms that the check register has been audited and deemed accurate
by the Finance Director.
PREPARED BY:
Luisa Fua
Accounting Technician
REVIEWED BY:
Finance Director
Attachments: Affidavit and Check Register — 08/01/13 through 08/14/13.
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated August 1, 2013 through August 14, 2013 has been audited and
is certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description
General Fund
Comm Org Support Fund
Prop A - Transit Fund
Prop C - Transit Tax Fund
Integrated Waste Mgt Fund
AB2766 - Air Qlty Mgt Fund
Comm Dev Block Grand Fund
LLAD 38 Fund
LLAD 39 Fund
LLAD 41 Fund
Capital Imp Projects Fund
Signed:
Dianna Honeywell
Finance Director
Amount
$695,678.26
$1,800.00
$10,251.96
$11,032.76
$10,665.59
$25,000.00
$10,632.80
$633.21
$477.98
$260.39
$216.91
$766,649.86
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CITY COUNCIL
Agenda # 6.4
Meeting Date: 8/20/2013
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
VIA: James DeStefano, City Ma IE 'r
TITLE: RESOLUTION NO. 2013 -XX OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
APPROVING THE APPLICATION FOR $181,579 OF HABITAT CONSERVATION FUND
GRANT FUNDS, WHICH IF AWARDED, REQUIRES A $181,579 MATCH FROM THE CITY,
FOR THE PANTERA PARK TRAIL.
RECOMMENDATION: Adopt the Resolution.
FINANCIAL IMPACT: Development of the Pantera Park Trail is estimated to cost $363,158. The
Habitat Conservation Fund grant requires a dollar to dollar match from the City. Staff is requesting
$181,579 from the Habitat Conservation Fund. The remaining amount is $181,579. Approximately
$25,000 will be used to pay the California Conservation Corp to forge the trail. This amount will be
reimbursed through the Prop A Youth at Risk funds. The remaining $156,579 will be listed as committed
from City of Diamond Bar general funds to complete the match. Staff is applying for the Land and Water
Conservation Grant due November 1 of 2013 that if awarded could become this match.
BACKGROUND: The Pantera Park Trail begins inside the Dog Park straight up a very steep hill. Staff
has hiked the area to determine the best way to make this access area more accessible to a more
diverse group of hikers. Currently the hill is so steep a chain has been placed at one point of the trail for
the hiker to use to pull up to a less steep area. The California Conservation Corp (CCC) has added
some natural steps in another area. Using the CCC for this project can help make the grant more
competitive. This grant application will address the steep grades and give an alternative route. If the
grant is awarded the trail access would be developed using switch backs and possibly steps where
necessary.
DISCUSSION:
The application for this grant is being prepared by Community Services staff. This project will develop
approximately 2,500 feet along the Pantera Park Trail access by altering the location to follow the
contours of the land and mitigate the 25%+ grade going directly up the hill of the current hard pan path.
Where following the contour of the land is not feasible landscape tie steps with hand rail may be
installed. Cobblestone swales will be installed for drainage if necessary. The project will include
developing a trail path, lodge pole fencing where needed, bench rest stops, trash receptacles, minor
foliage restoration, rules and directional signage. This Resolution is a required element of the grant
application. This is one of many applications that staff has submitted in an effort to obtain funds to
construct improvements identified in the Trails Master Plan. Examples are funding for the Grand View
Trail and Trail Link from the Land and Water Conservation Fund awarded in last year 2012-13 and the
year before 2011-12 funding cycles and for the Grand View Trail Link from the Habitat Conservation
Fund Grant for the 2013-14 cycle.
PREPARED BY: REVIEWED BY:
Alison Meyers i Bob Rose
C.S. Coordinator Director of Community Services
RESOLUTION NO: 2013 — XX
RESOLUTION OF THE CITYCOUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE
APPLICATION FOR GRANT FUNDS FROM THE HABITATCONSERVATION FUND PROGRAM
FOR THE PANTERA PARK TRAIL
WHEREAS, the people of the State of California have enacted the California Wildlife
Protection Act of 1990, which provides funds to the State of California for grants to local agencies
to acquire, enhance, restore or develop facilities for public recreation and fish and wildlife habitat
protection purposes; and
WHEREAS, the State Department of Parks and Recreation has been delegated the
responsibility for the administration of the HCF Program, setting up necessary procedures
governing project application under the HCF Program; and
WHEREAS, said procedures established by the State Department of Parks and Recreation
require the applicant to certify by resolution the approval of application(s) before submission of said
application(s) to the State; and
WHEREAS, the applicant will enter into a contract with the State of California to complete
the project(s);
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Diamond Bar hereby:
1. Approves the filing of an application for the Habitat Conservation Fund Program; and
2. Certifies that said applicant has or will have available, prior to commencement of any work on
the project included in this application, the required match and sufficient funds to complete the
project; and
3. Certifies that the applicant has or will have sufficient funds to operate and maintain the
project(s),and
4. Certifies that the applicant has reviewed, understands, and agrees to the provisions contained in
the contract shown in the Grant Administration Guide; and
5. Delegates the authority to City Manager of the City of Diamond Bar to conduct all negotiations,
execute and submit all documents, including, but not limited to applications, agreements,
amendments, payment requests and so on, which may be necessary for the completion of the
project.
6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations
and guidelines.
Approved and Adopted the 20th day of August, 2013
Jack Tanaka
Mayor
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Resolution was passed, approved and adopted at a regular meeting of the City Council of the City
of Diamond Bar held on 20th day of August 2013 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
Tommye Cribbins, City Clerk
City of Diamond Bar
CITY COUNCIL
TO: Honorable Mayor and Mem
VIA: James DeStefano, City
TITLE: APPROVAL OF CONTRACT
TO UPDATE THE CITYWIDE
OF $30,000.
RECOMMENDATION:
Approve.
FINANCIAL IMPACT:
Agenda # 6.5
Meeting Date: August 20, 2013
AGENDA REPORT
of the City Council
TENT WITH WARREN C. SIECKE
ZONE STUDY IN THE AMOUNT
Funds are available in the current Fiscal Year 2013-2014 Public Works operating
budget.
DISCUSSION:
In order to legally establish and enforce speed limits, the California Vehicle Code (CVC)
requires that speed limits be developed on the basis of a traffic and engineering speed
zone study. A variety of criteria are considered in this process, including: prevailing
vehicle speeds, number of accidents, traffic volumes, roadway design, safe stopping
distance, pedestrian traffic, and other conditions not readily apparent to motorists. The
CVC also requires that the speed zone study be updated at least every seven (7) years
if radar is used for speed limit enforcement. If local agencies do not conform to these
provisions, any citations written on the affected roadways would not be enforceable in
court.
The current speed zone study, dated August 3, 2004 must be updated on or before
August 2014 to reflect any roadway segments that have experienced significant
changes in roadway or traffic conditions. Our traffic engineer, Warren C. Siecke, has
been retained to evaluate the City's entire roadway network and to complete an updated
speed zone study per his proposal dated May 2, 2013 (see Attachment A).
The study will include seventy-seven segments of the following streets:
Brea Canyon Cut -Off
Brea Canyon Road
Bridgegate Drive
Chino Avenue
Chino Hills Parkway
Cold Spring Lane
Golden Springs Drive
Copley Drive
Diamond Bar Boulevard
Gateway Center Drive
Golden Springs Drive
Grand Avenue
Highland Valley Road
Lemon Avenue
Lycoming Street
Montefino Drive
Palomino Drive
Pathfinder Road
Prospectors Road
Sunset Crossing Road
Temple Avenue
Walnut Drive
Washington Street
Valley Vista Drive
Warren C. Siecke is experienced with speed zone survey standards and has a history of
successfully completing the 1994 and 2004 studies for the City of Diamond Bar.
The project schedule is tentatively set as follows:
Award of Contract
Start Traffic Survey Data Collection
And Complete Data Analysis
Report Completed
City Council Adoption
PREPARED BY:
Christian Malpica, Associate Engineer
REVIEWED BY:
Davie G. Liu', Director of Public Works
August 20, 2013
December 2013 — March 2014
June 2014
July 2014
Date Prepared: August 14, 2013
Attachment:
Contract Amendment No. 5 with Warren C. Siecke
Speed Zone Study Proposal, Dated May 2, 2013
AMENDMENT No. 5
ON-CALL CONSULTING SERVICES AGREEMENT
This Contract Amendment No. 5 to the On -Call Consulting Services Agreement is made
and entered into this 20th day of August, 2013 between the CITY OF DIAMOND BAR, a
Municipal Corporation (hereinafter referred to as "CITY") and Warren C. Siecke
Transportation and Traffic Engineering (hereinafter referred to as "CONSULTANT"),
A. RECITALS:
(i) The CITY has heretofore entered into an Agreement, with
CONSULTANT to provide On -Call Traffic Engineering Services, which the Agreement
was dated October 23, 2006.
(ii.) The CONSULTANT submitted a proposal, a full, true and correct
copy of which is attached hereto as Attachment "A" to update the current City-wide
Speed Zone Study.
NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT:
Section 1: Section 1. A. Scope of Services of the Agreement is hereby
amended to read as follows:
"A. Scope of Services. The nature and scope of the specific
services to be performed by Consultant are as described in Attachment "A", dated May
2, 2013, to update the current City-wide Speed Zone Study.
Section 2: Section 3 of the Agreement is hereby amended to read as
follows:
Compensation. "City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the schedule
set forth in Attachment "A". Payment will be made only after submission of proper
invoices in the form specified by the City."
Section 3: Each party to this Amendment acknowledges that no
representation by any party which is not embodied herein nor any other agreement,
statement, or promise not contained in this Amendment shall be valid and binding. Any
modification of this Amendment No. 5 shall be effective only if it is in writing signed by
the parties. Total payment to Consultant pursuant to this Amendment shall not exceed
($30,000.00) dollars.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 5 as
of the day and year first set forth above:
_--:• _.� _ • •Gig
By:
City Attorney
ATTEST:
CITY OF DIAMOND BAR
Tommye Cribbins, City Clerk
DATE:
CONSULTANT:
Warren C. Siecke
Transportation and Traffic Engineering
Warren C. Siecke, P.E.
President
Jack Tanaka, Mayor
2
ATTACHMENT "A"
TRANSPORTATION AND TRAFFIC ENGINEERING
May 2, 2013
Ms. Kimberly Young, P.E.
Associate Engineer
Department of Public Works
City of Diamond Bar
21810 East Copley Drive
Diamond Bar. CA 91765-4177
SUBJECT: Proposal for Speed Zone Study Update
Dear Kimberly:
I am pleased to submit this proposal to update the City-wide Speed Zone Study. This is in
response to your verbal request.
METHODOLOGY
1. We will conduct engineering and traffic surveys on approximately seventy-seven
segments of the following streets:
Brea Canyon Cut -Off
Brea Canyon Road
Bridgegate Drive
Chino Avenue
Chino Hills Parkway
Cold Spring Lane
Golden Springs Drive
Copley Drive
Diamond Bar Boulevard
Gateway Center Drive
Golden Springs Drive
Grand Avenue
Highland Valley Road
Lemon Avenue
Lycoming Street
Lycoming Street
Montefino Drive
Palomino Drive
2. For each street segment, we will do the following:
Pathfinder Road
Prospectors Road
Sunset Crossing Road
Temple Avenue
Walnut Drive
Washington Street
Valley Vista Drive
• Review existing street conditions and abutting land use.
• Conduct radar surveys to determine the prevailing vehicle speed characteristics
including 851" percentile speed, 10 miles per hour pace speed and the percentage of
vehicles in the pace.
• Conduct 24-hour directional traffic volume count.
• Calculate accident rate using City -provided accident data for the last two years.
Compare accident rate to the City-wide average rate for similar streets.
20142 CANYON DR., YORBA LINDA, CA 92886-6058 • 714/970-6247 • FAX 714/779-1644
Recommend the appropriate speed limit.
We will prepare a report that includes the study methodology, recommended speed
limits and the rationale for the recommended speed limits. The report will include the
supporting information typically required by the court such as the radar survey field
sheets and the graph showing the distribution of speeds.
CITY -FURNISHED INFORMATION
This proposal is based on the understanding that the City will provide a two-year accident data
base report from the Crossroads accident records system to us at no cost.
SCHEDULE
We understand the work will begin after July 1, 2013. Since this will be during the school
summer recess, collection of the prevailing speed and traffic volume data will be delayed until
late September in order to compile information that represents "typical' traffic conditions. Our
schedule will be based on the following tasks and target dates.
NO.
TASK
COMPLETED BY
1
Authorize work
July 2013
2
Kickoff meeting
August 2013
3
Radar surveys and traffic counts
December 2013
4
Obtain 2012 and 2013 accident data
January 2014
5
Analyze data
March 2014
6
Prepare draft report
April 2014
7
Revise report per city review
June 2014
8
City Council adoption
July 2014
FEE
The fee for this work will be a lump sum of $30,000.00. Invoices for progress payments will be
submitted monthly based on the percentage of work completed.
Thank you for the opportunity to submit this proposal. If you need more information, please call
me.
Sincerely,
G'
Warren C. Siecke, P. E.
Dbar/speed zone 2014/proposal
CITY COUNCIL
Agenda # 8.1
Meeting Date: August 20, 2013
AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
11)
FROM: James DeStefano, City Ma r
TITLE: ORDINANCE NO 03(A) 2013: AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR IDENTIFYING THE TEMPORARY RE -LOCATION OF
REGULAR MEETINGS OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR TO
DIAMOND BAR CITY HALL LOCATED AT 21810 COPLEY DRIVE AND AMENDING
ORDINANCE NO 03(2013)
RECOMMENDATION:
Approve for first reading.
FISCAL IMPACT:
None
BACKGROUND/DISCUSSION:
On June 4, 2013, the City Council adopted Urgency Ordinance No. 03(2013) relocating the Diamond
Bar City Council meetings to the Windmill Room, at Diamond Bar City Hall during the months of July,
August and September due to the unavailability of the South Coast Air Quality Management District
(SCAQMD) Auditorium.
On Wednesday, July 31, 2013, City Staff was notified that the SCAQMD Auditorium will not be
available for use by the City Council until November, 2013. As a result, the City Council will need to
amend Ordinance No. 03(2013) to continue to hold its regularly scheduled meetings in the Windmill
Community Room at Diamond Bar City Hall, located at 21810 Copley Drive, Diamond Bar, CA,
through November 5, 2013. The dates and times of the meetings will remain the same.
Government Code section 54954 requires the City Council to establish the time and place for holding
regular meetings by ordinance, resolution or some other rule. The City Council has done so by
ordinance. The attached Ordinance, if adopted by the City Council, will provide public notice of the
relocation of City Council meetings on an interim basis. Upon the conclusion of the November 5,
2013 City Council meeting this Ordinance will automatically terminate and the publicly noticed time
947029.1
and place of the regular meetings of the City Council will revert back to the SCAQMD Auditorium as
specified in Section 2.08.10 of the Diamond Bar Municipal Code.
Pre �ared b
!-A)"
Tom—Ey4 Cribbins, City Clerk
947029.1
Reviewed b
David Doyle, Ass Ci y Manager
ORDINANCE NO. 03(A)(2013)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
IDENTIFYING THE TEMPORARY RE -LOCATION OF REGULAR MEETINGS OF THE
CITY COUNCIL OF THE CITY OF DIAMOND BAR TO DIAMOND BAR CITY HALL
LOCATED AT 21810 COPLEY DRIVE AND AMENDING ORDINANCE NO 03(2013)
The City Council of the City of Diamond Bar does ordain as follow
Section 1. Pursuant to Ordinance No. 4A (1989), Section 2.08.010 of the
Diamond Bar Municipal Code, regularly scheduled meetings of the City Council of the
City of Diamond Bar are held at 21865 Copley Drive, commonly known as the SCAQMD
Auditorium.
Section 2. Due to the unavailability of the SCAQMD Auditorium due to
remodeling, on June 3, 2013 the City Council adopted Urgency Ordinance No. 03
(2013) relocating its City Council meetings for July 2, 2013, July 16, 2013, August 6,
2013, August 20, 2013, September 3, 2013 and September 17, 2013 to the Windmill
Community Room, Diamond Bar City Hall, located at 21810 Copley Drive.
Section 3. City staff has been notified that the SCAQMD Auditorium will
continue to be unavailable for the City Council meetings scheduled for October 1, 2013,
October 16, 2013 and November 5, 2013 and therefore, there is a need to continue to
hold City Council meetings in the Windmill Community Room.
Section 4. At the conclusion of the City Council meeting of November 5,
2013, this Ordinance shall, by its own terms terminate and no longer be of any force
and effect and the location of the City Council meetings will be governed by Section
2.08.010 of the Diamond Bar Municipal Code.
Section 5. Therefore, the City Council amends Ordinance No. 03
(2013) adding the dates of October 1, 2013, October 16, 2013 and November 5, 2013 to
the dates that City Council meetings with be held in the Windmill Community Room.
Section 6. The Mayor shall sign this ordinance and the City Clerk shall
cause the same to be posted within fifteen (15) days after its passage in at least (3)
public locations in the City of Diamond Bar pursuant to Resolution No. 89-6(A).
Section 7. Since this Ordinance is effective only on an interim basis, it
shall not be codified in the Diamond Bar Municipal Code.
Jack Tanaka, Mayor
947028.1
I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Ordinance was introduced at a regular meeting of the City Council of the City
of Diamond Bar held on the day of '2013 and was
finally passed at a regular meeting of the City Council of the City of Diamond Bar held
on day of 2013, by the following vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAINED:
COUNCIL MEMBERS:
Tommye A. Cribbins, City Clerk
947028.1
South Coast
Air Quality Management District
� 21865 Copley Drive,, Diamond Bar, CA 91765-4178
t (969) 396-2000 • www.agmd.gov
James DeStefano
City Manager
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Dear Mr. DeStefano
As you are aware, SCAQMD is in the process of upgrading its outdated audio-visual system in our main
conference center at its Diamond Bar headquarters. While the process was expected to get underway in
early July 2013, there have been some delays in getting the project started. While we initially
anticipated that the main auditorium would be completed by our September 6"Governing Board
meeting, a more likely completion is now looking more likely right before the November I" Board
meeting. The rest of the conference center rooms will be scheduled for upgrade following the main
auditorium.
Since the main auditorium and other rooms used for City Council meetings will be unavailable these
months, the monthly lease payments made by the City to SCAQMD will be waived during this time. 'Staff
will keep you abreast of the schedule as it progresses. We apologize for any inconvenience this upgrade
to our facilities may cause you, and your patience is very much appreciated. In the end, both the City of
Diamond Bar and the SCAQMD will all benefit from a fully functional, state-of-the-art audio visual
system.
Sincerely,
SylVja Oroz
Business Services Manager
c Bill Johnson, ADEQ, A&HR
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: DATE:
ADDRESS: a3v<�r�fi`�/ PHONE:
ORGANIZATION: ORGANIZATION:
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Sig ature
This document is a public record subject to disclosure under the Public Records Act.
N
srsa>�
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM: DATE: Y7�J
ADDRESS:blojir., l� PHONE:"
ORGANIZATION:. V apnondl
AGENDA#/SUBJECT: t lomdvi S
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name and address as written above.
Signature
This ,1„,i.mpnt i� n nnhlic record subiect to disclosure under the Public Records Act.