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HomeMy WebLinkAbout05/21/2013City of Diamond Bar City Council Agenda Tuesday, May 21, 2013 5:30 p.m. — Study Session --- Room CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Jack Tanaka Ron Everett Mayor Mayor Pro Tem Ling -Ling Chang Carol Herrera Steve Tye Council Member Council Member Council Member City Manager James DeStefano a City Attorney David DeBerry City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (90.9) 839-7010 during regular business hours. In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, most inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www,CityofDiamondBar.com Please refrain from smoking„ eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. y" a„ �iAtl 'o, CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 21, 2013 Next Resolution No. 2013-07 Next Ordinance No. 02 (2013) STUDY SESSION: 5:30 p.m., Room CC -8 ► Discussion of the FY 2013-14 Budget — Special Funds, 5 Year Capital Improvement Projects (CIP), etc. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Ahmad H. Sakr, PhD Islamic Education Center Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett, Mayor Tanaka Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NEW BUSINESS OF THE MONTH: 1.1 Presentation of Certificate Plaque to Diamond Bar Crossfit, 303 S. Diamond Bar Boulevard, as New Business of the Month, May, 2013. Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. May 21, 2013 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Introduction of Sheriff's Department Diamond Bar/Walnut Station Lieutenant Anthony Tachias. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda.___ Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card' and give it to the City Clerk (completion of this form is voluntary). There is a five-minute maximum time limit when addressing the City Council. 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Parks and Recreation Commission Meeting — May 23, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Memorial Holiday — May 27, 2013 — City Offices will be closed in observance of the Memorial Day Holiday. City Offices will reopen Tuesday, May 28, 2013 at 7:30 a.m. 5.3 Planning Commission Meeting — May 28, 2013 — 7:00 p.m., Windmill Community Room., 21810 Copley Drive. 5.4 City Council Meeting — June 4, 2013 — 6:30 p.m., AQMDIGovemment Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of May 7, 2013 —Approve as submitted. (b) Regular Meeting of May 7, 2013 — Approve as submitted. 6.2 Ratification of Check Register Dated May 2, 2013 through May 15, 2013 totaling $946,177.52. Requested by: Finance Department May 21, 2013 PAGE 3 6.3 Award of Contract to Diana Cho and Associates for CDBG Contract Administration Services for a Not -to -Exceed Amount of $20,000 for Fiscal Year 2013-14. Recommended Action: Award and Authorize. Requested by: City Manager 6.4 Approval of _ an _ Unlimited _ Use _ Service Proposal with Blackboard Connect for Government to Provide Connect-CTY Emergency Notification System Service through August 15, 2016 at an Annual Cost of $31,583. Recommended Action: Approve. Requested by: City Manager 6.5 Award of Contract to Hoffman Management & Construction Corporation in the Amount of $159,732.60 for Improvements to the Diamond Bar Center and Authorize a 15% Contingency; Authorize the Purchase of Furniture, Fixtures and Equipment from Interior Office Solutions (IOS) in an Amount Not -to -Exceed $65,000; Authorize LPA to Provide Construction Administration Services and other Architectural Services for an Amount Not -to -Exceed $12,000. Recommended Action: Award, Authorize and Appropriate. Requested by: City Manager 7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard. 7.1 Adopt Ordinance No. 0X(2013): Extending Ordinance No. 10(2012) Prohibiting the Issuance of Permits for Guest Houses and Second Units in the Low Density Residential(RL) Zoning District in Accordance with the Provisions of Government Codes Section 65858. Recommended Action: Receive Staff's Report, Open the Public Hearing; Receive Testimony; Close the Public Hearing and Adopt. Requested by: Planning Department May 21, 2013 PAGE 4 8. COUNCIL CONSIDERATION: 8.1 (a) Adopt Resolution No. 2013 -XX: Approving and Adopting a Budget for the Fiscal Year Commencing July 1, 2013 and Ending June 30, 2014 Including Maintenance and Operations, Special Funds and Capital Improvements; and Appropriating Funds for Accounts, Departments, Divisions, Objects and Purposes Therein Set Forth. Recommended Action: Adopt. (b) Adopt Resolution No. 2013 -XX: Setting Proposition 4 (Gann) Appropriations Limit for Fiscal Year 2013-14 in Accordance with the Provisions of Division 9 of Title 1 of the Government Code. Recommended Action: Adopt. (c) Adopt Resolution No. 2013 -XX: Adopting the Statement of Investment for Fiscal Year 2013-14. Recommended Action: Adopt. (d) Adopt Resolution No. 2013 -XX: Amending Resolution No. 2012-32 Establishing Salary Grades and Fringe Benefits for All Classes of Employment Effective July 1, 2013. Recommended Action: Adopt. Requested by: City Manager 8.2 Approval of the Multi -Year Capital Improvement Program. Recommended Action: Approve. Requested by: City Manager 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: 0 ._ 4 V O `� M. = V O a u as y- o 4� > 0 co a� E E u L7 4� tv s V JA s. — 4J Cd td (A _td Q O > 4J _ 'u V • CL V 0. a� � v L •>r 4J a� tv s � a� ul E0 s a_ V E b�A cid O— �, a. a a� E 0 �tw �o tv cv _ r � u s a, A. a� 00 ul W L. • w • r.r 0 3 4J 4 • w ii] V ,ONE% W CL 4 — td 4Jo- uM .W u o .� L. M 00 o ..., M 4 w W s u � _ Q ❑ � W s 4J 4- 0 4J 0 lV CL 0 4J m 4J W CL x a) 0 Ln I*ft r. M LL. �O - %O � cu 4J • w i u 0 CL N r0 0 w. 4J 4J C WE 4J s w A� CL W E V 0 3� o � lie •w s � 0 C L V = 0 Q `� V. 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(t CL 0 0 0 —j 0 ct Z y CL E cc CL LL C'L CL L =; 0 0 0 Lr) V) 4-1u .� C 0 u E 0 C) CL L- L- u 4-J CL E L 0 ct 0 � u fel _ CL _ C) ct � O 00 cQ Ca cn c 4..3 C- 0 E ct CC,+; � Ln cM M = � cd C tko 4J 0 t' CL 42 o > 04 -� •- _ W ja vi w crc u E tv y -E o 4J ._ a _ a LL u LL a.= CL O D Q CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MAY 7, 2013 Agenda No. 6.1(a) STUDY SESSION. M/Tanaka called the Study Session to order at 5:30 p.m. in Room CC -8 of the South Coast Air Quality Management District, 21865 Copley Drive Diamond Bar, California. Present: Council Members Ling -Ling Chang, Carol Herrera, Steve Tye, Mayor Pro Tem Ron Everett, and Mayor Jack Tanaka. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Dianna Honeywell, Finance Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Ryan McLean, Assistant to the City Manager; Anthony Santos, Sr. Management Analyst; Ken Desforges, IT Director; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. ► DISCUSSION OF THE FY 2013-14 BUDGET — Discussion and Action CMIDeStefano introduced the proposed FY 2013-14 Budget to the Council. He stated that this is his sixth or seventh City Budget since becoming the City Manager and this is the first time that he is not recommending making cuts and is actually adding resources to various departments to aid them in their operation. Dollars were added for capital asset maintenance this year. He feels that this is the light at the end of the tunnel and staff is feeling good about this budget as well as, budgets going forward. If all goes well with tonight's discussion, staff would anticipate taking the budget to City Council on May 21st for adoption. FD/Honeywell provided an overall budget message. She thanked everyone present for helping and that this was truly a group project. The proposed budget is balanced and increases the General Fund Reserves by $131,000 that incorporates modest, yet realistic growth in both revenues and expenditures over the current years while maintaining service levels in the community. The General Fund Revenues are expected to grow about 2.3 percent of the FY 2012113 General Fund Revenues. The three most significant revenues to the General Fund are property taxes, proper ty tax in lieu of vehicle license fees and sales tax which accounts for about 60 percent of the General Fund Revenue. Property tax is expected to grow by about 1.8 percent over the 2012113 projected levels and property tax and new vehicle license fees are expected to grow about 1.7 percent. Other taxes and fees, which include sales tax, Transient Occupancy Tax, Franchise Tax and Property Transfer Taxes are expected to grow about 1.2 percent over the current year level due to an upward turn in the economy. It should also be noted that staff is expecting to recover about $185,000 in legal fees related to outstanding Code Enforcement cases in the upcoming budget year. Projected General Fund Expenditures for 2013114 are projected to grow about 4.9 percent, most of which is attributed to the Public Safety budget, Personnel and Benefit increases and much needed improvements and MAY 7, 2013 PAGE 2 CC STUDY SESSION maintenance at the Diamond Bar Center and City Parks. The Public Safety budget for the 2013/14 year is anticipated to increase about 5.2 percent over the projected amount for this fiscal year with 2.4 percent going to the Sheriff's contract. The upcoming budget also anticipates a payment of 4 percent ($211,000) to the Sheriff's Liability Trust Fund. The FY 2013114 Budget assumes that the Community Relations positions that have been vacant for the majority of the current fiscal year will be filled. This amounts to a total Public Safety Budget increase of about $303,000. CMIDeStefano explained that the position was left vacant by Mark St. Amant with a special exception that was good for only one year. MPT/Everett asked if this was separate from personnel as categorized. CMIDeStefano responded that it was part of the Sheriff's Department (law enforcement). FD/Honeywell continued stating that the proposed FY 2013114 budget assumes a 1.5 percent cost of living adjustment for City employees as well as, a $50 increase in the benefit allotment which amounts to total increase of personnel costs of about $125,000 of which $114,000 is General Fund dollars. FD/Honeywell explained that the FY 2013114 proposed budget includes changes to the personnel budget as noted to more accurately meet the needs of the residents and the community. These proposed changes include reclassifying the vacant Planning Technician position to Assistant Planner; and, due to increased responsibility related to new and existing state and federal regulations the budget adds an accountant. Further, the Public Information Coordinator be repositioned in order to enhance the City's communications. Also incorporated in this proposed budget is changing a Public Information Specialist to a Media Specialist at no additional cost. In order to increase productivity the budget proposes an addition of one senior maintenance worker and the Human Resource Manager position be increased from three-quarter time to full time. The impact to the General Fund for all of these changes is $186,000. CITye asked why the Human Resources Manager was being pushed to full time. CMIDeStefano said that the City had a unique relationship with that past Human Resources Manager that began as a half-time position and grew to a three- quarter time position and believed it would be difficult to find someone to serve in the same time position. Staff is growing and therefore the City's needs are growing. There are new regulations coming forward between CalPers, IRS, and Affordable Care Act and there will be a need for more training and experiences for the employees. It is time to go back to a full time manager in that department. MPT/Everett asked if there was a similar explanation for adding an accountant in the Finance Department due to government requirements. MAY 7, 2013 PAGE 3 CC STUDY SESSION CMIDeStefano responding affirmatively stated that the City has been running with four employees in that department for 20 years while not only dealing with the requirements increasing but also all of the City's internal needs have increased. With a full service department head there are a lot of things the City has engaged in during the past year and a half and a lot more that staff wants to do. It was about six years ago that he asked the Council for authority to hire a part time additional benefited person in the finance department. He then had to immediately freeze that position because of resource needs in other areas but the department needs assistance and it would help both with external and internal customers. FD/Honeywell stated that this proposal also includes maintenance and improvements to the Diamond Bar Center in the amount of approximately $252,000. These items have been deferred in recent years due to budget constraints so this is a catch up item for staff this year. These improvements include landscape and irrigation improvements, lighting improvements, purchase of new tables and chairs, new front door mechanism and painting of the exterior walls. Also included are maintenance items at various parks including resurfacing of basketball and tennis courts at four parks as well as, interior and exterior painting of the Heritage Community Center. The proposed budget provides for the use of General Fund Reserves in the amount of approximately $980,000. The most notable use of the General Fund Balance Reserves includes construction of the Grandview Trail and Grandview Trail Link in the amount of $178,000. The City has been awarded a grant for these projects and one of the requirements of the grant is that the City provides matching funds, thus the recommendation that General Funds be used because many of the park related funds have been depleted in recent years due to other major CIP projects that have been completed. Also included in the use of the General Fund Reserves is the design of the Heritage Park Community Center, updating of the Housing Element as it relates to the General Plan, Economic Development activities, partial funding for slurry seal projects, a document scanning system and the construction of a permanent housing for the generator at City Hall. Another use of General Funds Reserves includes the transfer to the Lighting and Landscape Assessment Districts (LLADs) in the amount of about $121,000. Staff is also proposing the addition of two new funds: 1) a Law Enforcement Reserve Fund to take any realized savings from the annual law enforcement budget in the current year and set it aside for future increases in the law enforcement budget which will be helpful in the 2014115 budget because the City has exhausted all of its asset forfeiture funds which helped pay for the STAR Deputy. It is anticipated that at the end of the current fiscal year the City will have a savings of about $245,000 that would be transferred into this fund (Mark St. Amant vacancy); and 2) the Waste Hauler Fund which would collect the revenue collected from the City's Waste Hauler, funds that are collected to mitigate damage to City streets caused by large trash trucks. Each year this revenue source is used to help fund the slurry seal projects. In the past this revenue was collected into the General Fund and because of the timing of the project those projects had to be carried over to the next year. This fund will allow the City to separate the revenue so MAY 7, 2013. PAGE 4 CC STUDY SESSION that it is easily identifiable. Next year the City will set aside $125,000 which will be used to rehab area 2. FD/Honeywell stated that following tonight's discussion and Council direction, staff plans to conduct a study session on May 21 to discuss any special revenue fund questions and the five year CIP budget which will be followed by City Council adoption at its regular May 21 meeting. MPT/Everett asked if the City was doing anything about the transfer out for the LLADs to consider reducing the cost and service to those districts. M/Tanaka responded that after the last subcommittee meeting, staff was asked to follow-up with a report addressing all of those issues to include the question of putting the question to the property owners/homeowners regarding increases to maintain the service or possibly returning some of the property back to the homeowners/property owners. CMIDeStefano stated there are a couple of issues. One is that staff owes the full City Council a report and recommendations similar to a discussion that as the Mayor said, just took place with the subcommittee consisting of M/Tanaka and MPT/Everett. Second is an issue that MPT/Everett asked staff to research a few weeks ago as to how the City would manage the districts if the City was only to use the resources that came from the districts with no subsidy at all. CMIDeStefano stated that CSD/Rose has looked at that issue and has some ideas that the Council may or may not want to incorporate into this year's budget. CSD/Rose stated that the only way to reduce costs is to reduce watering or reduce areas that are currently being maintained. To reduce maintenance in the three districts, District 38 which is the medians and not including staff subsidy, costs about $30,000-$35,000 from the General Fund per district. In District 38 the General Fund subsidy is about $12,000. In order to save $12,000 in District 38 staff would not recommend that service be reduced because they are so visible. Staff could reduce the budget by about $12,000 by eliminating money that pays for repairs and balance it between the years. However, when repairs have to be made staff would have to come to the Council to ask for an appropriation for those funds. The City spends $1,000 on south Brea Canyon Road for additional gopher control so the landscaping could be eliminated from the freeway side of Brea Canyon Road which would eliminate the need for gopher control and save those funds as well. Those are the main items in District 38. The other option is to take it back out to bid and possibly reduce the maintenance costs for District 38 and all of the Districts. For District 39 the General Fund subsidy not including staff is almost $82,000 and in order to save $82,000 the City would need to eliminate the maintenance and watering of about 12 areas which are not along major arterials but that residents would notice a significant change because when these areas are not maintained they revert back to natural status. If the City decides to reverse the MAY 7, 2013 PAGE 5 CC STUDY SESSION course and begin irrigating those areas again it would be extremely expensive to recover the land and to reestablish the areas. District 41 has a subsidy of about $27,000 which could be reduced by eliminating maintenance and watering. Again these are areas that are not along arterials but are in the middle of neighborhoods. MPT/Everett felt that there is something in between because staff does a masterful job on parks across the City. What he has heard is that the City essentially has the same standard of service for the LLADs and that possibly the districts do not have to be as labor intensive and do not have to be watered as much so they might get a little grayer. C/Tye asked what the savings would be if the medians were mowed every other week instead of every week, what would the savings be? CSD/Rose said the only way to find out would be to take it back out to bid with reduced service levels. He guessed that it might save the City $20,000. MPTIEverett said that is the question he is asking. He respects the way staff does the City's business but he has a concern that the City can make some cut backs because it is in some of the more remote areas and that the City doesn't have the budget to pay for it and if the people have to vote they will then understand that if they don't pay for the increase it will not look like the medians on Diamond Bar Boulevard, for example. , This will give people a reality check and the City is in over its head. The people in these areas would understand they have to pay if they want something better. CSD/Rose said staff would have to go out to bid on various service levels and bring the matter back to the Council to see what those service levels would be before actually going out to bid to find out what could be saved in the cost of doing the maintenance because that is the only way to obtain a hard cost. MPT/Everett said he wanted to be sure the City was thinking about what is practical and realistic and if the City can save $50,000 or $100,000 by reducing service levels, what those implications would be. PWD/Liu said that the City Attorney is doing some work on options for Districts 39 and 41 and that staff will forward those recommendations to the City Council. The other option that was discussed at the subcommittee meeting is whether or not the City Council would be interested in forming a "Benefit Assessment District" and taking it to the residents or initiate a survey, both of which will be a cost to the City. CM/DeStefa,no said it is a good conversation topic which he has raised in the six or seven budgets he has presented to the City Council. The Council can make a budget adjustment if the allocations are reduced for the districts with the adoption MAY 7, 2013 PAGE G CC STUDY SESSION of the budget and make adjustments to raise those after the Council has had more time to digest the information presented. The Council can keep the budget amounts as they exist including the subsidies as presented and make adjustments down the road. The Council needs to hear more from staff as was previously discussed. Giving the full Council more information with respect to what the subcommittee heard and what the Council needs to understand the SCI proposal and the costs of an election which would probably take place in 2014, all of which staff roughly estimates at about $50,000. That $50,000 is not in the proposed budget because the Council has not talked about what it wants to do going forward with the LLADs. We can leave things as they are while we continue to look at it or the Council can make changes. Council needs to let staff know so that its wishes and desires can be appropriately implemented. M/Tanaka recommended that similar to the last Study Session, the Council wait for the full report and decide what action to take. Since the budget is balanced at this point he would recommend that the budget remain as is. At the same time he is sensitive to MPTIEverett's frustration because it is being addressed every time and it seems like nothing is being done. But he believes with the full report coming to the City Council it will be in a better position to make its decision. C/Herrera said she seconds M/Tanaka's motion and said that there are many services the City provides where it is an outright expense out of the City's General Fund such as maintenance for parks. Residents expect the City to maintain its parks and to do certain things. So that is part of the balance that the Council has to consider. M/Tanaka said the other part is that Districts 39 and 41 only a certain group of people are benefiting as opposed to District 38 which benefits the entire City. So, the question becomes whether the residents/property owners should take ownership of those two districts and therefore he would like to wait for the report. CMIDeStefano reiterated that with nods of the heads of Council Members, staff will continue with the budget for the three districts as it has been presented and the team will work on its presentation to the City Council, possibly for a ,lune meeting. CMIDeStefano reported that there is an upcoming election. Last time because staff budgeted $75,000 or $80,000 and the County's cost was $120,000 staff had to do a mid -year adjustment, staff is assuming the County's costs will be even higher so the budget includes an additional $145,000 for this year. It is still more cost-effective to use the County versus an election at the City level. $50,000 for a scanning project would likely increase annually until the City was caught up. There is a lot of money being utilized this year for maintenance purposes. One component, which is not a budgetary issue but a management issue, is that the slurry seal for all of the parks will become the responsibility of PWD/Liu. As PWD/Liu works through the different districts for slurry seal he will work in each of those seven districts' parks to make sure the parks are included in the MAY 7, 2013 PAGE 7 CC STUDY SESSION program. There are a couple of park parking lots that are in much worse shape so PWD/Liu and CSD/Rose will work closely together to make sure that proper and less costly slurry seal mitigation occurs. With respect to resurfacing basketball and tennis courts, the lighted courts have longer usage and while all have been budgeted this year, staff is not likely to do all of the courts this year but instead set up a cycle where a certain number are done each year and not all in any given year. There is a $50,000 budget item for Heritage Park which was the only building the City inherited from the County. The Heritage project was redone within about five years of cityhood which was some 20 plus years ago. So the building needs to be updated and modernized. The $50,000 is for the design work and then staff will look to budget the task for the next year or two depending on where the City is with its resources. Maybe it would be an additional use in reserves for a major investment in capital or perhaps there is CDBG money for some of the improvements. Most urgent of the work that needs to be done is painting the inside of the facility. The painting and the design are both in the budget. MPT/Everett asked if the park slurry seal was in the budget to a point and he is giving the Council a heads up because of the sequence issue with the streets. CM/DeStefano responded "yes" and reiterated his explanation. M/Tanaka thanked FD/Honeywell for presenting a balanced budget to the Council. ClHerrera said that Council is grateful and saved this Council from having to make tough decisions that neighboring cities are finding they have to make. FD/Honeywell said that DB is very fortunate. C/Herrera echoed that sentiment. She thanked staff for their good management. PUBLIC COMMENTS: None Offered. ADJOURNMENT: With no further business to come before the City Council, M/Tanaka adjourned the Study Session at 6:13 p.m. to the Regular City Council Meeting. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this Jack Tanaka, Mayor day of , 2013, Agenda No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 7, 2013 STUDY SESSION: 5:30 p.m., Room CC -8 U ► Discussion of the FY 2013-14 Budget — Discussion and Action Public Comments: None Offered. Study Session recessed to Regular City Council Meeting at 6:13 p.m. CALL TO ORDER: Mayor Jack Tanaka called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/DeStefano reported that during tonight's study session, staff introduced the FY 2013-14 General Fund Budget and was pleased to announce that the City has a balanced budget again this year with estimated resources of $21.5 million and appropriations of about $21.4 million. On May 21 staff will bring to the Council for consideration the Special Funds, Capital Improvement Program (CIP) and adoption of the City budget for FY 2013-14. The proposed balanced budget provides no change or reduction in service levels and enhancements in numerous maintenance areas. No action was taken during the Study Session nor was action proposed for tonight's meeting. PLEDGE OF ALLEGIANCE: MPT/Everett led the Pledge of Allegiance. INVOCATION: Senior Pastor Troy Wong, Gateway Friends Church, gave the invocation. ROLL CALL: Council Member Chang, Herrera, Tye, Mayor Pro Tem Everett and Mayor Tanaka. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ken Desforges, IT Director; David Liu Public Works Director; Bob Rose, Community Services Director, Dianna Honeywell, Finance Director; Greg Gubrnan, Community Development Director; Ryan McLean, Assistant to the City Manager; Anthony Santos, Senior Management Analyst; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 C/Chang proclaimed May 2013 as Water Awareness Month and presented the Proclamation to Walnut Valley Water Board Members Ebenkamp, Carrera, Kwong and Wu. MAY 7, 2013 PAGE 2 CITY COUNCIL BUSINESS OF THE MONTH: 1.2 M/Tanaka presented a City Tile to Khawaja (Sunny) Hussain owner of Baskin Robbins, 325 Diamond Bar Boulevard as Business of the Month. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CMIDeStefano updated the community on two Code Enforcement issues in which the City has been involved during the past two years. The concrete railings (K -Rail) to hold the soil back at the intersection of Clear Creek Canyon Road and Diamond Bar Boulevard are the result of a private residence on Banner Ridge that suffered a slope failure in December 2010. After a significant amount of time, in an attempt to allow the homeowner to correct the failed hillside, the City was forced to file a complaint against the homeowner in 2012. With the courts approval, a receiver was appointed and is working with the homeowners and a settlement was reached. The receiver will work with the homeowners and the City to repair the hillside so that the K -Rail (concrete rail) can be removed. The second matter is a higher profile location occupied by the Shell Station at Palomino and Diamond Bar Boulevard in front of Vons Shopping Center and is a case that has been ongoing for several years. A couple of months ago the Court finally allowed a receiver to be appointed. The receiver is currently working with contractors to obtain bids to develop cost estimates to complete the construction which will bring the station up to the City's Code standards after which the project will be sold. The timeline on this effort is three to six months before any conclusion is reached so that the station can again operate and provide employment and tax revenues to the City. CITye asked CMIDeStefano to describe more fully the process the City has undergone over a several year period to get the property owners to comply. CMIDeStefano stated that each case is different. In the case of the landslide which resulted from heavy rains in the fall of 2010, there were several property owners that had small sloughs on their property, most of which were interior, Staff, working with the property owners, was able to resolve all of those in 2011 and 2012. In this particular case, the slough moved the earth onto the public right-of-way and covered the street and sidewalk which were rendered impassible. Staff spent a lot of time working with the property owners to gain their compliance but for a variety of reasons, those efforts were unsuccessful. If after numerous attempts staff is unsuccessful the City moves through a court process to obtain a court order to achieve the end result which is to clean up the property, remediate the hillside slope and allow the K -Rail to be removed. In this case, there were a variety of complications including issues with the homeowners' ability to afford the costs associated with the cleanup. Once the City enters into the court process it loses a lot of control and with reduced service MAY 7, 2013 PAGE 3 CITY COUNCIL levels in the courts, caseload, etc. it takes a lot of time to get an actual hearing. Once the hearing takes place judges give all preferences to the private property owners, giving them plenty of time to resolve the problems. In many instances, the property owners seek more time which causes these issues to drag on. At the same time the City provides detailed information about its efforts and why the City believes the Court should not give a private property owner more time; however, the judge will always give a private property owner more time. At some point everyone concedes and the City asks for a receiver to step in to ensure that the property is remediated to the City's standards. This particular case is nearing three years before it will be completed. CMIDeStefano reported that with respect to the Shell Station, it was a City approval for remodeling of the station approximately six years ago. Building permits were issued. Construction began and stopped and started again and then stopped due to a variety of problems the property owner had financially and otherwise. Working through that myriad of issues the City went before a judge seeking relief for the Court to mandate the property owner's completion of the improvements to eliminate the eyesore. That did not happen and that led to the City begging for a receiver to be appointed by the court in order to ensure that the work would get done. The court process for this case has taken at least two years and it was three or four years prior to that with the property owner. The construction/financial issues will happen from time to time but they usually involve single family homes or a large project in "The Country Estates". Staff is working at the mercy of others to try and get this issue resolved and no one should or could say that this could easily be resolved in six months to a year. Each case has its own issues and each one, when it gets to the courts, takes time as related to what the judge believes is appropriate, the court calendar and so forth. These are anomalies. DB has one of these a year. However, there are now two or three cases that are overlapping in their correction timeframe. Staff looks at 700-800 cases a year where the City has requests for homeowners to clean up their property which are done very quickly and effectively when the homeowners are cooperative. On occasion, the City has this type of situation at a high profile location and these are the complicated cases that take a few years to resolve. 3. PUBLIC COMMENTS: Debbie Avila -Mott representing DRHS's Instrumental Music Department invited everyone to join them for the Third Annual Spring Suite on Sunday, May 26 at 5:00 p.m, for dinner and music at the Fox Theater in Pomona. Gil Rivera, a 22 year resident, invited residents to become volunteer members of the Sheriff's Booster Club (Diamond Bar/Walnut Sheriff Station). This club is comprised of residential and business members of the DB community and exists solely to benefit the needs of volunteers who donate their time and talent at the station. He stated that Captain Scroggin has challenged his force to raise MAY 7, 2013 PAGE 4 CITY COUNCIL 0 4 R awareness for more volunteers to participate in one of four volunteer capacities — Reserve Deputy, Explorer, Civil on Patrol or Disaster Communication Services. Individuals can join the Booster's Club for a $15 individual or $25 family membership. Club members meet monthly to discuss and work on fundraising opportunities and every penny raised helps fund the purchase of uniforms, equipment and training for the volunteers. Stop by the Sheriff's Station at Grand Avenue and Valley Boulevard to ask how you can help make a difference. Brian Quan, President, Diamond Bar Breakfast Lions Club, invited the Council to join with club members for "Lions Day at Bob's Big Boy" a fundraiser on Monday, May 20 from 5:00 p.m. to closing. Pui Ching -Ho, DB Library Manager announced several upcoming events that will take place at the library. RESPONSE TO PUBLIC COMMENTS: None SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — May 9, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Tonner Canyon Drill — May 13, 14 and 15, 2013 — 8:00 a.m. to approximately 2:00 p.m., Tonner Canyon. In anticipation of Fire Season, LA County Fire Department will conduct an annual multi -agency training exercise. 5.3 Planning Commission Meeting — May 14, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting — May 21, 2013 — 6:30 p.m., SCAQMD Auditorium, 21865 Copley Drive. CONSENT CALENDAR: C/Herrera moved, C/Chang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES: 6.1.1 Study Session of April 16, 2013 -Approved as Amended. 6.1.2 Regular Meeting of April 16, 2013 - Approved as Submitted. MAY 7, 2013 PAGE 5 CITY COUNCIL 6.2 PARKS AND RECREATION COMMISSION MINUTES: 6.2.1 Regular Meeting of February 28, 2013 —Received and Filed. 6.2.2 Regular Meeting of March 28, 2013 — Received and Filed. 6.3 PLANNING COMMISSION MINUTES — Regular Meeting of March 12, 2013 — Received and Filed. 6.4 RATIFIED CHECK REGISTER — Dated April 11, 2013 through May 1, 2013 totaling $1,624,492.25. 6.5 TREASURER'S STATEMENT -- for the Month of March 2013. 6.6 APPROVED . NOTICE OF COMPLETION FOR THE 2012-2013 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT. 6.7 APPROVED CONTRACT AMENDMENT NO. 2 WITH KOA CORPORATION FOR THE DEVELOPMENT AND IMPLEMENTATION OF A TRAFFIC RESPONSIVE PLAN (FOR GRAND AVENUE, DIAMOND BAR BOULEVARD AND GOLDEN SPRINGS DRIVE) IN THE AMOUNT OF $19,290. 6.8 APPROVED FY 2013-14 CITY COUNCIL GOALS & OBJECTIVES. 7. PUBLIC HEARING: 7.1 ADOPT RESOLUTION NO. 2013-06: APPROVING A ONE-YEAR EXTENSION OF TIME FOR CONDITIONAL USE PERMIT NO. 2007-10 AND DEVELOPMENT REVIEW NO. 2006-11 TO CONSTRUCT A NINE - UNIT RESIDENTIAL CONDOMINIUM LOCATED AT 23671 GOLDEN SPRINGS DRIVE. (ASSESSOR'S PARCEL NUMBER 8281-028-030) CDDIGubman presented staff's report stating that the first time he brought this project before the City Council he was three months into his job as the new Planning Manager in November 2007. This is for a condominium development project which is a redevelopment of Diamond Jim's Dairy site with a nine residential detached condominium project. When this project was originally approved the entitlement was good for three years. In the earlier stages of the project, the main challenge facing it was in developing a drainage plan to carry storm water runoff from the site. The initial effort was to negotiate for a drainage easement through the condominium complex to the south which would have allowed the drainage system to operate via gravity flow. Prior to the 2010 expiration date, the applicant requested a one-year extension to continue negotiating with the neighboring homeowner's association and the Council granted that extension in February 2011. These negotiations were ultimately MAY 7, 2013 PAGE 6 CITY COUNCIL n unsuccessful so an alternate method of storm water management had to be engineered involving backup pumps, an emergency generator, and additional capacity to retain storm water onsite. The Council approved the subsequent extension in April 2012. In July 2012 the Public Works/Engineering Department approved the applicant's grading and sewer plan and last month the applicant submitted construction plans to the Building and Safety Division for plan check. There are several tasks that must be completed before the applicant can begin construction and record the condominium map. In light of the steady progress being made toward that end, staff and the Planning Commission believe it to be appropriate to extend the project entitlements for an additional year. Therefore, staff recommends that the City Council adopt a resolution to approve a one-year extension for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 based on the Findings of DB Municipal Code Section 22.66.050. M/Tanaka opened the Public Hearing. With no one present who wished to speak on this item, MlTanaka closed the Public Hearing. ClChang moved, ClHerrera seconded, to approve a one-year extension for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 based on the Findings of DB Municipal Code Section 22.66.050. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: COUNCIL CONSIDERATION: None Chang, Herrera, Tye, MPT/Everett, MlTanaka None None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: ClHerrera congratulated Eileen Tillery for her recognition by the Friends of the Library, Supervisor Knabe's Office and Senator Huff's office and the City of DB. Thanks to Eileen for 50 years of volunteerism to the City and contributing so many things to the Friends of the DB Library which has allowed them to hold fundraisers for additional programming for the library. The City has greatly benefited from Eileen's generosity and dedication and DB is very fortunate to have her in the City. Eileen will be relocating to Upland to be with her daughter and she will be missed. ClHerrera stated that she has been a very special inspiration to all. of DB. MAY 7, 2013 PAGE 7 CITY COUNCIL C/Herrera reported that she has attended several meetings during the past two weeks. On April 18 she attended the San Gabriel Valley Council of Government meeting and was very disturbed by a resolution that was being proposed for adoption by the San Gabriel Valley COG Board. Southern California Edison has the Tehachapi Renewable Transmission project and throughout the greater region people have most likely noticed the extraordinarily high transmission towers which are proposed to align through various cities and are now coming close to DB. Fortunately, it will not come through DB but it will go through Chino Hills. Edison is asking the San Gabriel Valley COG to adopt a resolution that would allow undergrounding of these towers instead of the massive towers being placed next to homes in Chino Hills which would cost between $400 million to $1 billion providing the City of Chino Hills paid for it. In her opinion, this is a shift in policy for the San Gabriel Valley Council of Governments and is certainly not the norm of business. Certainly if one of the cities that DB participates with and other organizations such as League of Cities or Contract Cities, if there is a city that does something that some disagree with they do not adopt resolutions to not support that city and she is very disturbed the SVCOG is going in this direction. There were people from the City of Chino Hills that spoke out against SVCOG adopting this resolution. Chino Hills is not in the San Gabriel Valley, is in another county and outside the jurisdiction of the SVCOG. Chino Hills is in San Bernardino County. The matter was continued to the meeting of May 30 and she plans to vote No and not support the resolution. On April 24 a group of individuals traveled to Sacramento to visit very important offices and met with staff members of the Assembly Transportation Committee, staff members of the California Transportation Commission and staff members of the State Business Transportation and Housing Agency. C/Chang, CM/DeStefano and PWD/Liu also attended with the intent to ask for these agencies to help DB get the SR60 identified as a critical and vital link between the 710 and 15 as a Goods Movement Corridor. Having this corridor recognized as a critical and vital link has the potential for funding from the Federal government to help fix the SR57160 Interchange which DB has been working on for a long time. She thanked PWD/Liu who put together a booklet that was presented to everyone they met with including individuals from the City of Industry, all of whom were very impressed with the booklet and with PWD/Liu for his leadership in meetings and talking with individuals. She is very proud that PWD/Liu is part of the DB team and thanked him for his outstanding job. Last week she attended the Southern California Association of Governments General Assembly and at each of the Council seats at the dais she placed a copy of the summary. In mid -2012 SCAG adopted the Regional Transportation Plan and commissioned six subcommittees to work on filling out more details within the plan. The six subcommittees are Active Transportation, Goods Movement, High Speed Rail and Transit, Public Health, Sustainability and Transportation Finance. The subcommittees came up with additional points contained in the summary she has shared with her colleagues and staff, which were adopted and approved by the General Assembly. MAY 7, 2013 PAGE 8 CITY COUNCIL She asked that tonight's meeting be adjourned in memory of Reon Moag, a 50 year resident of DB and a very active volunteer in Junior All-American Football, DB Girls Softball and many, many other organizations. One reason DB is a good and wonderful place to live is because of its volunteers and how very hard they work to make DB better and benefit the youth. CITye congratulated the Friends of the Library on a successful 2& Annual Wine Soiree a couple of weeks ago. He wished there was record of the 10s of thousands of dollars the Friends have contributed to the library, to having the reading garden built, the many books that are available, and the computers they continue to support. He also thanked the food contributors such as Whole Enchilada, Mandarin Taste, East 180 and asked residents to say thank you when they visit the establishments. Other contributors include Xavier's Florist, and In - and -Out. During the past couple of weeks the Walnut Valley Education Foundation held its Annual Teddy Bear Tea which is another opportunity to see what a generous community DB has where every penny raised by the Foundation goes for mini -grants for the teachers which helps them do things for their classes that the District is no longer providing, not unlike the Friends of the Library providing things that the County Library system is no longer providing. Earlier tonight it was a pleasure to be part of honoring Eileen Tillery who founded this organization as well as being a charter member of that organization or an executive director of this and that and simply put, it boils down to one word — Eileen is a Dynamo! She has been a wonderful contributor to this community and has made a difference in DB. DB is grateful for everything she has done and everyone is sorry to see her move away but know that it is in her best interest. DB looks forward to seeing Eileen at every opportunity. C/Chang reminded everyone that they can follow her activities on Facebook, Twitter, Foursquare and Pinterest. CMIDeStefano, CITye, M/Tanaka and she attended the Contract Cities Board meeting in Paramount honoring outgoing president Diane Martinez who did a phenomenal job with the association this past year. The new slate of officers was ratified and CITye will be the new President of Contract Cities. She and MPT/Everett attended Senator Huff's Education Summit which was eye-opening. Many school principals were in attendance and it was good to hear from them as well. The Friends of the Library Wine Soiree was very well attended and is always a fun event. Congratulations on a great and successful event. She also attended the Diamond Bar Community Foundation's "Spotlight on the Arts". This year it was fascinating to see a DBHS student, Tiffany Dean, actually conducting the orchestra for a segment of Swan Lake and she was phenomenal. She and MPT/Everett were present to appreciate DBHS and DRHS orchestras' performances. Continuing on C/Herrera's discussion regarding their trip to Sacramento, C/Chang said the idea was to get the SR57160 into the State's Freight plan and DB has been working very, very hard on this issue for the past few years. MAY 7, 2013 PAGE 9 CITY COUNCIL Eileen Tillery is a phenomenal human being and has always been a role model for C/Chang. ClChang told Eileen this afternoon that she would like to grow up to be exactly like her and hopefully ClChang can learn a lot more from her in her retirement. MPT/Everett stated that many of his activities have been addressed but in the form of "Discover Diamond Bar" The places are great but he thinks the programs and organizations are equally great and impactful and the bottom line is, the people — people like Eileen Tillery who is retiring from the Friends of the Library and has been over 50 years in every activity in DB founder, negotiator, volunteer model. On April 18 he went to a celebration with M/Tanaka and several other elected and representatives to the retirement of Battalion Chief Ed Gandara, just under 30 years of service. Along with ClChang and others including many educators from Orange County, he attended Bob Huff's 4th Annual Educational Summit which was stimulating and challenging. Diamond Bar is a community that believes highly in education. He attended the 17th Annual Teddy Bear Tea by the Walnut Valley Education Foundation and the 20th Annual Wine Soiree on April 21. The community teamwork; the local restaurants and food providers, service entities are there from all over and come from all over - our neighbors from Chino Hills, DB and Walnut and all around, to have fun and socialize and most of all it is a benefit auction and it is phenomenal. It is the only really funding source for Friends of the Library and you know what Friends of the Library have done recently — you see it all around in the library near the City Hall and with people like Eileen Tillery retiring we need to all pick up and do some more. He spent Monday, April 22 celebrating with friends from Walnut, a Quiet Zone commemoration on Brea Canyon Road. There is also one on Lemon near the Valley Boulevard train crossing. The City has some of those in our plans on the DB side in our Goals & Objectives. It takes literally millions of dollars to get a "Quiet Zone" due to all of the safety preparation, engineering and approval. But it is safe and very quiet. Tonight we heard a great presentation by Gil Rivera describing the Sheriff's Booster volunteers who are so important and who contribute real money hours to serve and free up the Sheriff's Department. The challenge from the new captain is to expand these resources. There are 31 volunteers from DB and we want to double it if we can The second group he spoke about was the Explorers. We have four explorers from DB, one from DRHS and three from DBHS. We'd like to have more. These young people are fantastic individuals and we met some of them at the celebration and awards program this past month at the Royal Vista Golf Course. We have five Reserve Deputies in DB — one Mark St. Amant. You know him. They get paid $1 per year. One that was honored at the awards banquet is a man who as a reserve was a part of a narcotics team and is now waiting for his canine unit to be delivered to him. So it is unlimited opportunity in that area as a Reserve Deputy, Disaster Communications System we have two volunteers from DB and if you have interest ham radio licensing helps, consider MAY 7, 2013 PAGE 10 CITY COUNCIL that. If you are unable to find the time to do one of those four elements of volunteer — Volunteer, Explorer, Reserve Deputy or DCS volunteer, join the Boosters with Gil and $15 - $25 for a family annually. It's a lot of fun and a regular annuity and the more we have participating in that membership the more revenue we have coming into the station for our reserve officers and our volunteers. On Thursday, April 25 he joined M/Tanaka as he opened the DB Seniors Softball Intercity League The next day he went with M/Tanaka to the Arbor Day Celebration at Pantera Park as well as attending the "Spotlight on the Arts" .It was a fantastic experience with that young director from DBHS. Also performing was the String Orchestra from DRHS under the direction of Mr. Ruis. Pacific Crest was there with DRHS — Pacific Crest and DBHS and DBHS had Mr. Acciani with his wind ensemble. Also performing were the woodwinds ensemble from Mr, Ruis at DRHS and then finally the symphony orchestra of DBHS — Mr. Acciani — music from the 1600's, 1700's, 1800's and even several from 1958. May 1 he had a chance to be at Pomona Unified School District to celebrate their recognition for serving consistent with the theme of the night, the serving of people at the Friends of the Library — Eileen Tillery and many that you see here and in our community. He and M/Tanaka then had a chance to watch the new format of the presentation/recognition of service awards and that went very well, a video. audio-visual done by one of their senior students available online and it went very fast, not a lot of talking, just moving quickly seeing the recipients of service awards in their school or in their place of dedication. He and M/Tanaka attended the WVUSD World Cafe May 1 along with other parents, community leaders, students of all ages in the classroom as well as, parents. The World Cafe is a meeting which centered around the 21St Century skills and it's an ongoing project to discuss and develop common core — "Common Core" is a major national thrust for education to reach and stretch us into the 21St Century. The information was presented to us by people at each one of the workshop tables. Then placed online and available so that you and I can continue to interact with developing the education for WVUSD and probably others into the 21St Century. With that he hoped everyone had thought about some ways and places they might find in discover DB, a little bit richer, a little bit deeper. M/Tanaka spoke about attending the Pomona Habitat for Humanity's Volunteer Recognition luncheon. He also attended the California Contract Cities Association meeting in Paramount. He congratulated CITye on being elected President for the California Contract Cities Association. He attended the retirement celebration for retiring Battalion Chief Gandara and on that Friday he attended the Arbor Day Celebration at Pantera Elementary School during which all grades performed different songs and read essays describing what Arbor Day meant to them. Stories about pine trees from the forest service were given and how to plant and they also helped plant five new trees on campus. He thanked CSCITarazon and her staff for coordinating a wonderful event. On Saturday, April 20 he served as Master of Ceremonies for the Walnut Valley Educational MAY 7, 2013 PAGE 11 CITY COUNCIL Foundation's Teddy Bear Tea. Each school site decorates and donates gift basket and they hold a silent live auction with the money used for classroom or school site mini -grants. On Sunday, April 21 the Friends of the Library hosted a wonderful Wine Soiree with silent and live auctions and.there was great food and wine to taste. Thank you to all of the participants. On April 22 he attended and thanked all of the DB Senior Volunteers for all of their work with a nice luncheon. On April 23 he met with the Executive Director of Foothill Transit and received orientation as a governing board member. On the 24th he attended the Walnut/DB Station's Sheriff's Boosters Volunteer Recognition dinner. Congratulations to all of the volunteers of the year and especially to Jorge Torres from DB. He wished all of the DB Senior Softball teams good luck in their season during their opening ceremonies and he had a chance to toss out the first pitch. On May 1 PUSD celebrated their Community Services Awards and Recognitions ceremony where individuals and organizations were recognized for their donation of time and talent. They also recognized money contributors who had donated more than $3000 to the district. The event was attended by different individuals, family, teachers, administrators, school board members and a government representative as well. The WVUSD held its World Cafe. It was great to see that there was large attendance by teachers, administrators and students as well. DRHS held a groundbreaking ceremony to modernize the football and track field on May 2 and they will be getting new artificial turf with school logos and graphics, new goal posts and scoreboards similar to DBHS which had theirs done a couple of years ago. They will also be getting a new track surface and lighting on the field. That evening he attended the Senior's Cinco de Mayor dinner dance where there was Mexican Folklorico dancing from different regions of Mexico that were performed by young dancers. There was a delicious Mexican dinner followed by dancing and door prizes as well. On May 6 the American Cancer Society Relay for Life in DB held a fundraiser at Chili's Restaurant and the DB Relay for Life this year is going to be held at Lorbeer Middle School on June 8 and 9. This evening everyone heard about honoring a longtime resident and volunteer, Eileen Tillery and were able to congratulate her for her long support of the Friends of the Library organization over the past 20 years. He thanked 40 of the DBHS students for attending tonight's meeting and commented that there are only two and one-half weeks of school but that they are getting their assignment completed and we will see you all at graduation on the 30th ADJOURNMENT. With no further business to conduct, M/Tanaka adjourned the Regular City Council Meeting at 7:43 p.m. in memory of Reon Moag. TOMMYE CRIBBINS, CITY CLERK MAY 7, 2013 PAGE 12 CITY COUNCIL The foregoing minutes are hereby approved this day of 12013. JACK TANAKA, MAYOR CITY COUNCIL Agenda # 6 _ 2 Meeting Dale. May 21st, 2013 AGENDA REPORT TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Manager TITLE: Ratification of Check Register dated May 2, 2013 through May 15, 2013 totaling $ 946,177.52. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 946,177.52 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated May 2, 2013 through May 15, 2013 for $ 946,177.52 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Fua Accounting Technician REVIEWED BY: L uM Finance Director Attachments: Affidavit and Check Register — 05/02/13 through 05/15/13. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 2, 2013 through May 15, 2013 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description General Fund Prop A - Transit Fund Integrated Waste Mgt Fund Com Dev Block Grant Fund LLAD 38 Fund LLAD 39 Fund LLAD 41 Fund Capital Imp Projects Fund PFA - Debt Service Fund Signed: Dianna Honeywell Finance Director Amount $299,365.42 $938.40 $10,205.69 $5,331.50 $14,424.45 $12,797.84 $5,155.25 $13,481.02 $584,477.95 $946,177.52 •\ C O O O O N O O N W O O V O O N t0 3 W O O O n O O T m O (O O O t9 N O O O O O O N O N N O M M O Q m fA fA O EA EA b3 H? m V N U3 N N <H N L U m H O O O N O O N N O O N [O O O O O M n O N N m O O O n O O m O O M O M n 0 M of O O tp N m O O O O N O N h V V O [O V N t9 (D O N M In m O m N N V N Q U O n O M N M n N O V O N M M M O N O h � V M t0 N N V' N N M V M V V V N N th N M In M O O M M V O O N ❑ M M M O O M O O O N C o O O O O O O O O O LL J c O S U ❑ a U m � � � ❑ LL LL 0 J� O CO N U W ❑ to U S W U F I -I- O W (n Z ❑ J Z LL N U ofJ ❑ U ❑ LL LL LL 7P :3 JEf D U N z U z0 (If (If_ O W in = C0 7U N } U w w 0 a a a z U LL Q ❑Z U Z ZLL: Z OU S 7 Q' J F CD K F- z_ z_ U H U U U Z z U J z O W LL LL U U U z LL H w w Q O Q w w w Q ❑❑� w w w i-- 1- Q Q w Q z U U U 0 0 > U U U U Q Q CD Z ~ z Z Z ? 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FINANCIAL SUMMARY: These services are paid for by Community Development Block Grant funds and there are sufficient funds allocated in the FY 2013-14 budget for this expenditure. The expenditure authorization of $20,000 is within the 10% spending cap for the CDBG administrative costs. BACKGROUND: Each year the City receives Community Development Block Grant funds. These funds are disbursed by the Federal Housing and Urban Development Department through the Los Angeles County Community Development Commission. The City uses these funds for a variety of programs and capital projects. Due to the significant restrictions on the use of these funds and the numerous regulations governing the spending and accounting of these funds, it is prudent to utilize the expertise of a CDBG specialist to monitor the expenditures and complete the reporting requirements. The Federal government recognizes this and as such authorizes a portion of the funds to be used for these services. DISCUSSION In April 2013 the City issued a Request for Proposal (RFP) for CDBG contract administration. The City received three (3) responses to the RFP from the following: SJC3 Theresa Dobbs Consulting Diana Cho and Associates City staff evaluated the proposals based on experience, number of hours dedicated to the program and the associated cost. Based on this evaluation, City staff recommends the City Council award a three year agreement to Diana Cho and Associates in the amount of $20,000 for FY 2013-14 The City will have the option of two, one-year extensions to the agreement for a maximum three (3) year agreement. Diana Cho and Associates have provided these services to the City for the last few years and her services have been excellent, thorough and extremely efficient. I,Oki M1:7AIII 0-YA ow - David Doyle, AssiitahfCity nager Attachment: Contract with Diana Cho and Associates AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM MANAGEMENT AND ADMINISTRATION CONSULTING SERVICES This Agreement is made and entered into this day of May 2013, by and between the City of Diamond Bar (hereinafter referred to as "CITY"), and (hereinafter referred to as "CONSULTANT"). DESCRIPTION OF WORK CONSULTANT shall provide program management and administration services including labor, contract compliance services, and technical assistance for CITY'S Community Development Block Grant (CDBG) funded activities. The specific services to be provided shall be set forth in Exhibit "A" CONSULTANT Proposal, which is attached hereto and made a part hereof. TIME OF PERFORMANCE This Agreement shall commence as of July 1, 2013 and shall remain in full force and effect until June 30, 2014. This Agreement may be extended upon request and approval by the CITY on an annual basis for an additional twenty-four (24) months until June 30, 2016. COMPENSATION AND METHOD OF PAYMENT The services to be completed under this Agreement shall be compensated in accordance with the Schedule of Hourly Billing Rates set forth in Exhibit "A" with a not to exceed maximum of $20,000 in Community Development Block Grant (CDBG) funds for the services performed. All invoices submitted must include a detailed accounting of services rendered and time spent on each task. In no event should CONSULTANT billing exceed the not -to -exceed amount without prior written authorization by the CITY. TERMINATION OF AGREEMENT This Agreement can be terminated by either party by giving written notice at least thirty (30) days prior to the effective termination date in the written notice. 5. RECORDS AND AUDITS The CONSULTANT shall maintain accounts and records, including personnel, property and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by the CITY to assure proper accounting for all project funds, both federal and non-federal shares. These records will be made available for audit purposes to the CITY or any authorized representative, and will be retained five years after the expiration of this Agreement unless permission to destroy them is granted by the CITY. (24CFR Part 84, Sec. 84.53) 6. COMPLIANCE WITH FEDERAL REGULATIONS This Agreement is subject to and incorporates the terms of Subpart K of the CDBG Regulations and all other applicable Federal Standards Provision, inclusive of the following: Executive Order 11246 requires that during the performance of this Agreement, CONSULTANT agrees not to discriminate against any employee or applicant for employment because of race, religion, sex, color or national origin. CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CONSULTANT agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the CONSULTANT setting forth the provisions of this nondiscrimination clause. Section 3 of the Housing and Community Development Act of 1968, as amended, 12 U.S.C. 1701 et. seq., requires that, to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in or owned in substantial part by persons residing in the area of the project. Title VI of the Civil Rights Act of 1964 provides that no person shall, on the ground of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity receiving federal financial assistance. Section 109, Title I of the Housing and Community Development Act of 1974 provides that no person shall, on the grounds of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program of activity funded in whole or in part with funds made available under this title. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual, as provided in Section 504 of the Rehabilitation Act of 1973, shall also apply. INTEREST OF MEMEBERS OF THE CITY No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program shall have any personal financial interest, direct or indirect, in the Agreement, and the CONSULTANT shall take appropriate steps to assure compliance. 8. INTEREST OF OTHER LOCAL PUBLIC OFFICIALS No member of the governing body of the locality and no other public officials of such locality, who exercises any functions or responsibilities in connection with planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and the CONSULTANT shall take appropriate steps to assure compliance. 9. INTEREST OF CONSULTANT AND EMPLOYEES The CONSULTANT covenants that it presently has no interest and shall not acquire interest, direct or indirect, in the project area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of its services hereunder. The CONSULTANT further covenants that in the performance of this Agreement, no person having such interest shall be employed. 10. INDEPENDENT CONTRACTOR The CONSULTANT shall perform the services as contained herein as an independent contractor and shall not be considered an employee of the CITY or under CITY supervision or control. This Agreement is by and between the CONSULTANT and CITY and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, between the CITY and the CONSULTANT. 11. SUCCESSOR AND ASSIGNMENT The services as contained herein are to be rendered by the CONSULTANT whose name is as appears first above written and said CONSULTANT shall not assign or transfer any interest in the Agreement without the prior written consent of the CITY. Claims for money by CONSULTANT from the CITY under this Agreement may not be assigned to bank, trust company, on other financial institution without such approval. Written notice of any such assignment or transfer shall be furnished promptly to the CITY. 12. INDEMNIFICATION CONSULTANT shall defend, indemnify and save harmless the CITY, its elected and appointed officials, officers, agents and employees, from all liability from loss, damage or injury to persons or property, including payment by CONSULTANT of any and all legal costs and attorneys' fees, in any manner arising out of the acts and/or omissions of CONSULTANT pursuant to this Agreement, including but not limited to, all consequential damages, to the maximum extent permitted by law. 13. INSURANCE A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; and (4) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and automotive liability. The policy(ies) as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. B. All Insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. C. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement; shall be issued by an insurance company which is admitted to do business in the State of California or which is approved in writing by the City; and shall be placed with a current A.M. Best's rating of no less than A VII. D. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement", or a substantially similar form which the City has agreed in writing to accept. 14. SEVERABILITY In the event that any covenant, condition or other provision herein contained is held to be invalid, void or illegal by any court of competent jurisdiction, the same shall be deemed severable from the remainder of this Agreement and shall in no way affect, impair or invalidate any other covenant, condition or other provision contained herein. If such condition, covenant or other provision shall be deemed invalid due to its scope or breadth, such covenant, condition or other provision shall be deemed valid to the extent of the scope of breadth permitted by law. 15. INTERPRETATION No provision of this Agreement is to be interpreted for or against either party because that party or that party's legal representative drafted such provision, but this Agreement is to be construed as if it were drafted by both parties hereto. 16. AMENDMENTS This writing, with attachments expressly referenced and incorporated herein, embodies the whole of the Agreement of the parties hereto. Except as herein provided, addition to or variation of the terms of this Agreement shall not be valid unless made in the form of a written amendment of this Agreement formally approved and executed by both parties. 17. WAIVER No breach of any provision hereof can be waived unless in writing. Waiver of any one breach of any provision shall not be deemed to be a waiver of any other breach of the same or any other provision hereof. 18. CONTRACT EVALUATION AND REVIEW The ongoing assessment and monitoring of this Agreement is the responsibility of the City Manager, The CITY will monitor and evaluate the CONSULTANT in the performance of this Agreement. 19. CHANGES The CITY may request changes in the scope of the services of the CONSULTANT to be performed hereunder. Such changes, including any increase or decrease in the amount of the CONSULTANT'S compensation, which are mutually agreed upon by and between the CITY and the CONSULTANT, shall be incorporated in written amendments to this Agreement. Is 20. REPORTS AND INFORMATION The CONSULTANT, at such times and in such forms as the CITY may require, shall furnish the CITY such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Agreement. 21. PERSONNEL CONSULTANT represents that it has, or will secure at its own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the CITY. All of the services required hereunder will be performed by CONSULTANT or under its supervision and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under state and local law to perform such services. None of the work or services covered by this Agreement shall be subcontracted without the prior written approval of the CITY. Any work or services subcontracted hereunder shall be specified by written contract or agreement and shall be subject to each provision of this Agreement. 22. LOBBYING CERTIFICATION A. Federal Requirements The CONSULTANT CERTIFIES THAT: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the CONSULTANT, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an making of any cooperative agreement, and the extension, continuation renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, Member of Congress, an officer of employee of employee of any agency, Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the CONSULTANT shall complete and submit Standard Form -LLL, "Disclosures Form to Report Lobbying", in accordance with its instructions. (3) The CONSULTANT shall require that the language of this certification be included in all subcontracts and that all subcontractors shall certify and disclose accordingly. County of Los Angeles Requirement The CONSULTANT certifies that: (1) It is understood that each person/entity/firm who applies for a Community Development Commission contract, and as part of that process, shall certify that they are familiar with the requirements of Los Angeles County Chapter 2.160, (Los Angeles County Ordinance 93-0031) and; 5 (2) That all persons/entities/firms acting on behalf of the above named firm have and will comply with the County Code, and; (3) That any person/entity/firm who seeks a contract with Community Development Commission shall be disqualified therefrom and denied the contract and, shall be liable in civil action, if any lobbyist, lobbying firm, lobbyist employer or any other person or entity acting on behalf of the above named firm fails to comply with the provisions of the County Code. 23. ff NOTICES Notices, herein shall be presented in person or by U. S. Mail, as follows: CITY: James DeStefano City Manager City of Diamond Bar 21825 Copley Drive Diamond Bar, CA 91765 COMPLIANCE WITH LAWS CONSULTANT: Diana Cho and Associates Attn: Diana Cho, Principal 16716 E. Rocky Knoll Road Hacienda Heights, CA 91745 All parties agree to be bound by applicable Federal, State, and local laws, ordinances, regulations and directives as they pertain to the performance of the Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "CITY" ATTEST: CITY OF DIAMOND BAR By: By: Tommye A. Cribbins, City Clerk Approved as to form: By: City Attorney "CONSULTANT" By: Its: James DeStefano, City Manager 9 April 8, 2013 Mr. David Doyle Assistant City Manager City Diamond Bar 21810 Copley Drive Diamond Bar, California 91765 Subject: Request for Proposal - Project Administration Services for the Community Development Block Grant (CDBG) Program Dear Mr. Doyle: Diana Cho and Associates is pleased to submit a proposal to provide project administration services for the City of Diamond Bar's Community Development Block Grant (CDBG) Program. We are extremely responsive to the needs of our clients as our primary goal is to assist cities in operating successful CDBG Programs. Since 1986, Cho and Associates has offered extensive administrative and financial management services to cities requiring assistance in the CDBG Program. We are currently contracted by the Cities of Bell Gardens, Diamond Bar, Maywood, and Rancho Palos Verdes to provide CDBG program services. As CDBG consultants, Cho and Associates provide assistance with preparing Exhibit A/Memorandum of Understanding documents, CDBG Funding Requests, professional services agreements, construction bid documents, U. S. Department of Housing and Urban Development (HUD) and Los Angeles County Community Development Commission (LACDC) reports, and other submittals as required by the CDC. Additionally, we provide Davis -Bacon labor contract compliance and Section 3 technical assistance and, the monitoring of sub -recipients for our clients. We look forward to the opportunity to continue working with the City of Diamond Bar. Please call me at (626) 374-2184 to discuss our proposal. Sincerely, Z,4, oc, t� . (-c�Q� O Diana Y. Cho Principal Consultant RFP. Di amondBar04.2013 16716 E ROCKY KNOLL ROAD. HACIENDA HEIGHTS, CA 91745. (626) 374-2184 City of Diamond Bar Proposal for CDBG Administrative Services Paee 3 Keep City informed about current County and HUD requirements for the CDBG Program including historical preservation clearance, environmental impact review and procurement guidelines for services, supplies and equipment, if necessary. • Review payment requests and invoices for CDBG services, supplies and equipment, if necessary. • Review CDBG Funding Requests and Return of Program Income Transmittals to the County, if necessary. • Monitor the drawdown of CDBG funds in order to comply with the CDC/HUD performance goals. Consultants will coordinate with staff and gather all necessary files and documentation for program monitoring and audit preparation. • Monitor project activities for progress and compliance with program requirements. • Develop and maintain all necessary documentation for CDBG monitoring and Single Audit. • Assist County and Federal CDBG monitors during program performance reviews, and City auditors during Single Audit. Consultants will provide Davis -Bacon monitoring and contract compliance for CDBG- funded construction projects. • Review construction contracts and bid specifications for compliance with Federal requirements to ensure that all appropriate forms are included in bid package. • Submit construction bid document to CDC prior to advertisement of bids. • Verify contractor and subcontractor eligibility. • Participate in preconstruction conferences as requested by the City. • Prepare and submit documents and reports required by the U.S. Department of Labor (DOL) and U.S. Department of Housing and Urban Development (HUD) for construction projects. • Report any wage modifications, or other changes in requirements as they are issued. • Review Weekly Certified Payroll Reports. • Provide assistance in preparing and maintaining labor and contract compliance files for CDC and HUD monitoring. • Review all construction contract files prior to project close-out. Consultants will provide Section 3 monitoring and compliance for CDBG-funded construction projects. • Review construction contracts and bid specifications to ensure that all Section 3 compliance forms are included in bid package. City of Diamond Bar Proposal for CDBG Administrative Services Pate 5 CLIENT LIST Diana Cho and Associates provide CDBG services for the following clients: City of Bell Gardens Carmen Morales, City Planner 7100 Garfield Avenue, BeU Gardens, CA 90201 (562) 806-7700 Services Provided: CDBG Administration and Section 108 Loan. Term of Service: 2004 to Present City of Diamond Bar David Doyle, Assistant City Manager 21810 Copley Drive, Diamond Bar, CA 91765 (909) 839-7012 Services Provided: CDBG Administration and Contract and Labor compliance monitoring. Term of Service: 1993 to Present City of Rancho Palos Verdes Judy Huey, Senior Administrative Analyst 30940 Hawthorne Blvd., Rancho Palos Verdes, CA 90275 (310) 544-5252 Services Provided: CDBG Administration and Contract and Labor compliance monitoring. Term of Service: 1995 to Present City of Maywood Andre Dupret, Project Manager 4319 E. Slauson Avenue, Maywood, CA 90270 (323) 562-5700 Services Provided: CDBG Administration and Contract and Labor compliance monitoring. Term of Service: 2010 to Present DIANA Y. CHO DIANA CHO AND ASSOCIATES EDUCATION B.S. Public Affairs/Public Administration University of Southern California EXPERIENCE Consultant - City of Diamond Bar 1993 - Present Responsibilities include providing CDBG administration; preparation of Planning Summaries, Exhibit A's, Quarterly Performance Reports (QPR), contracts and contract amendments; CDBG contract compliance services; preparation of HUD and DOL labor compliance reports; obtaining certifications and maintaining Davis -Bacon documentation; preparation of inquiries for clarifications and determinations on behalf of the City; preparation of responses to County Community Development Commission (CDC) correspondence; and CDBG program assistance in the areas of program monitoring, contractor payment processing and financial audits. Consultant - City of Rancho Palos Verdes 1995 - Present Responsibilities and experience include assistance in CDBG program administration; CDBG financial monitoring; providing recommendations for eligible CDBG activities and projects; review of monthly CDBG program expenditures; preparation of staff reports and City Council resolutions pertaining to the CDBG Program; labor compliance oversight and monitoring; preparation of Quarterly Performance Reports (QPR); and preparation of CDBG funding requests. Consultant- City of Bell Gardens 2004 - Present Responsibilities include the preparation of a $ 5 million Section 108 Loan Application for the John Anson Ford Sports Complex; assistance for the overall administration of the City's CDBG Program; review of monthly CDBG program expenditures; preparation of staff reports and City Council resolutions pertaining to the CDBG Program; labor compliance oversight and monitoring; preparation of Quarterly Performance Reports (QPR); and preparation of CDBG funding requests. Program Manager - Community Development Commission County of Los Angeles June, 1983 - April, 1986 Responsibilities included providing assistance to cities, County departments, and community- based organizations in the development and implementation of community development projects; preparing and reviewing contracts and agreements; and monitoring projects and activities. Consultant - City of Bell 1986-2011 Responsibilities and experience included assistance in CDBG and MTA program administration; CDBG financial monitoring; preparing CDBG documents and reports for submittal to the County Community Development Commission (CDC); labor compliance oversight and monitoring; and implementing the City's Residential Rehabilitation Program. CITY COUNCIL Agenda # Meeting Date May 21 2013 AGENDA REPORT TO: Honorable Mayor and Members f e City Council VIA: James DeStefano, City Mana e TITLE: APPROVAL OF AN UNLIMITED UEL, SERVICE PROPOSAL WITH BLACKBOARD CONNECT FOR GOVERNMENT TO PROVIDE CONNECT-CTY EMERGENCY NOTIFICATION SYSTEM SERVICE THROUGH AUGUST 15, 2016 AT AN ANNUAL COST OF $31,583.00 RECOMMENDATION: Approve. FISCAL IMPACT: Funds for the Connect-CTY system capabilities have been included in the draft FY 2013-14 municipal budget. BACKGROUND / DISCUSSION: The Connect-CTY system is the city's "reverse 911" communication service, enhancing emergency preparedness by providing the ability to disseminate timely and accurate information to thousands of residents and businesses via landline and cellular telephone calls, text messages, and electronic mail. Also, to ensure the system is used only in emergency situation or matters of community significance, the adopted system use policy remains in effect. Because the system has become such an integral part of the City's communication resources, staff expects to continue its use for the foreseeable future. Therefore, staff recommends the City Council approve a three-year extension rather than the one-year contracts it has approved in the past. The three-year extension also allows the City to capture a discounted rate (saving approximately $4,000 annually/$12,000 over the life of the agreement) for the same unlimited system use. Therefore, staff recommends the City Council approve a three-year agreement with Blackboard Connect Inc. for Connect-CTY services. Prepared byn Ryan McLean, Assistant to the City Manager Attachments: Blackboard Connect/Connect-CTY Unlimited Use Service Proposal BLACKBOARD CONNECTTm SALES ORDER FORM This Blackboard Connect Sales Order Form ("Order Form") between City of Diamond Bar, CA ("Customer") and Blackboard Connect Inc. ("Blackboard") details the terms of Customer's use of the Blackboard services set forth in Section 1 below, and shall become effective on the date specified in Section 3 below ("Effective Date"). 1. SaaS, Notification & Support Services: The Customer hereby subscribes to the following Blackboard SaaS, notification and support services: Product Name Description - Units Initial Term Fee Initial Term Fee Initial Term Fee (USD) Period 1: (USD) Period 2: (USD) Period 3: (12 months) (12 months). (12 months) Blackboard Blackboard Connect Basic Service 17,476 $30,583.00 $30,583.00 $30,583.00 Connect CTY (Emergency, Attendance and Service Outreach) $1.75/recipient Blackboard 24x7x365 Support 1 $1,000.00 $1,000.00 $1,000.00 Connect Support Service Unlimited Online Training Sales Order Total Fee (Initial Term): $31,583.00 $31,583.00 $31,583.00 Customer understands and agrees that this Order Form limits the use of the seas, notification and/or support services by the Customer to the delineated Description and Unit(s) specified above. Additional access to or usage of the software or services is subject to additional purchase. 2. Initial Term (initial license term and any special requirements): 3 years 3. Effective Date (applicable only if different from acceptance date as described in the preamble): August 15, 2013 4. Recipient Definition (applicable only to notification services): CTY: households, businesses, and other related individuals within the Customer's jurisdiction. 5. Customer Billing Contact: Contact Name: Ryan McLean Street Address: 21810 Copley Drive Postal Code and Country: 91765, USA Contact Phone: 909-839-7016 City and State/Province: Diamond Bar, CA E -Mail Address: RMcLean@DiamondBarCA.gov 6. Payment and Term. In consideration for the use of the SaaS, notification and/or support services (as applicable) during the Initial Term, the Customer will pay to Blackboard the fee(s) set forth above (the "Fee"). The total Fee will be invoiced on execution of the Agreement and is due within 30 days of invoicing. The term of this Agreement shall be renewed automatically for successive periods of one (1) year each (a "Renewal Term") afterthe expiration of the Initial Term and any subsequent Renewal Term, unless Customer provides Blackboard, or Blackboard provides Customer, with a written notice to the contrary thirty (30) days prior to the end of the Initial Term or Renewal Term, as applicable. Each Renewal Term shall incorporate and be governed by Blackboard's then -current pricing, the applicable Fee for which will be due at the beginning of each Renewal Term, and payable within thirty (30) days after the date of an invoice from Blackboard. Blackboard Connect Proprietary & Confidential-Aum/CC AntWCC Page 1 oft 10-173444/v2/SR Terms of Service. The terms of service at https://secure.blackboard.com/legal/BBCTOS/0112/ ("Terms of Service') are incorporated herein by reference, and together with this Order Form constitute the agreement between the parties ("Agreement"). Capitalized terms not otherwise defined are defined in the Terms of Service. By executing and returning this Order Form, Customer acknowledges and agrees that its use of the Blackboard Connect services specified herein is subjectto, and governed by, all of the terms and conditions of this Agreement including, without limitation, all of the rights, restrictions, indemnities, disclaimers and limitations set forth in the Terms of Service. The individual executing this Order Form on Customer's behalf represents and warrants that he or she has the authority to enter into this Agreement and bind the Customer to all of its terms and conditions as of the date indicated below. Notwithstanding anything to the contrary in any purchase order or any other document provided by Customer, any service provided or license granted by Blackboard to Customer in connection with a purchase order related to this Order Form is conditioned upon Customer's acceptance of this Order Form and the Terms of Service incorporated by reference herein. Any additional, conflicting or different terms proffered by Customer in a purchase order or otherwise shall be deemed null and void. 8. SPECIAL CONDITIONS (IF ANY): Blackboard Connect Inc. Signature Print Name and Title: Date: Address: Blackboard Inc. 650 Massachusetts Ave NW, 6th Floor Washington, D.C. 20001 Phone Number: 202-463-4860 Fax Number: 818-450-0425 NAME OF CUSTOMER: City of Diamond Bar Signature Print Name and Title: Date: Address: 21810 Copley Drive Diamond Bar, CA 91765 Contact for Notices: Same as Section 5, above. Phone Number: Fax Number: Contact Email: Blackboard Connect Proprietary & Confidential-AntWCC Anm/CC Page 2 oft 10-173444N2/SR CITY COUNCIL Agenda 9 6-9 Meeting Date: May 21 2013 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma r TITLE: Award of Contract to Hoffman Ma agement & Construction Corporation in the amount of $159,732.60 for Improvements to the Diamond Bar Center and authorize a 15% contingency; authorize the purchase of furniture, fixtures and equipment from Interior Office Solutions (IOS) in an amount not -to -exceed $65,000; Authorize LPA to provide construction administration services and other architectural services for an amount not - to -exceed $12,000 RECOMMENDATION: It is recommended that the City Council approve the following actions: 1. Award of contract to Hoffman Management & Construction Corporation in the amount of $159,732.60 for improvements to the Diamond Bar Center and authorize a 15% contingency for changes to be approved in the field for a total authorization of $183,700; and 2. Authorize the purchase of furniture, fixtures and equipment (FF&E) from Interior Office Solutions in an amount not -to -exceed $65,000; and 3. Authorize LPA to provide construction administration services and other architectural services for an amount not -to -exceed $16,000 4. Appropriate necessary funds from the current fiscal year General Fund savings (primarily the unused funds from the Diamond Bar City Hall & Library project). BACKGROUND: Construction of the Diamond Bar Center began in July 2002 and was completed in April 2004. Since that time, the Center has been open to the public and operational seven days a week for, on average, 18 hours a day. The facility is heavily used by the community for a variety of events including senior activities, weddings, classes, crafts, banquets, workshops, business conferences and other special events. Since completion of construction there have been modest improvements to the security system and audio visual systems but the staff office areas have remained the same. After nearly eight years of continuous use and the increasing number of events and activities, there is a need to upgrade certain systems and a desire to remodel the staff office area, modify the front counter and create a "sales office" area. Earlier this year Council authorized the purchase and installation of additional security cameras and additional audio visual equipment. These projects are currently underway and expected to be completed before the end of the fiscal year. At the time these projects were approved, the Council also authorized a contract with LPA, Inc. in an amount not to exceed $30,000 for design services to improve the staff office area and create a sales office for potential DB Center clients. Since the Diamond Bar Center opened in 2004, there has been an increase in the number of events and programs at the Center. Diamond Bar Center staffing levels have increased commensurate with the increased activity levels. There have been no changes or modifications to the already crowded staff areas to accommodate the increased staffing levels since no additional space was available. However, with the completion of new City Hall and the relocation of the willow computer training room to City Hall there is an opportunity to redesign the staff area and increase the available space. The City engaged the services of LPA, Inc to meet with staff and gather information about the needs of the Department. LPA was then asked to create some conceptual solutions to make the staff space more functional and create a "sales/marketing office" at the Center. After reviewing several drawings, the City selected concept E (attached) as the preferred concept. LPA was then tasked with developing cost estimates for constructing the preferred concept. The cost estimate provided by LPA for construction, furniture, fixtures and equipment (FF&E) and consultant/design costs, was $272,000. DISUCSSION Construction Contract Following the development of plans and specifications, the City issued a request for proposals to construct the improvements. The City received several bids with prices ranging from $106,798 to $179,400. As part of the formal bid process, the City requested the contractors provide a cost for replacing all carpet in the Center including the banquet room. This cost was submitted as an alternate bid item which the City could include or not include in the base contract. Hoffman Management and Construction was the responsible apparent low bidder with the bid submission of $106,798. This cost was significantly less than the engineers estimate. In addition Hoffman submitted a cost for the alternate bid item of $5.00 a sq. ft. for a total cost of $52,935. The recommendation is to include this additional cost in the base contract and award a contract in the amount of $159,733 In addition, it is recommended that a contingency of approximately 15% ($23,967) for a total authorization of $183,700. Since this is a remodel of an existing facility it is likely that the contractor may encounter unforeseen circumstances and the contingency will allow staff to address these issues in the field and insure timely completion of the project. The project will begin after June 15r and is expected to be completed within 90 days Furniture, Fixtures & Equipment (FF&E) Upon the completion of the staff area remodel and the construction of the new sales office, there is a need to furnish these areas with modular workstations, office furniture, chairs, tables, etc. In order to insure consistency with the type of office product at City Hall, it is recommended that the modular office workstation, chairs and other office furniture be purchased through Interior Office Solutions (IOS). IOS staff met with DB Center employees to discuss the details of the staff workstations. All workstations will be configured similar to the workstations at City Hall. In addition, the sales office will need a conference table, chairs, artwork, audio/visual components and ancillary furniture to provide a clean professional appearance. The cost of these items, along with the modular office workstations, and additional ancillary furniture is anticipated to cost approximately $65,000. LPA Construction Administrative Services Staff recommends that the contract with LPA be amended to include construction management services and other design services. LPA will be required to meet at the construction site with the contractor to inspect the work, review and approval all submittals to insure the correct finishes are being installed, and respond to any and all clarification requests or requests for information. The cost of this work is expected to be $16,000. Financial Information As mentioned above, the original estimate for this project was $272,000 including construction, FF&E and design services. However, this budget estimate did not include the re -carpeting the entire Center. The re -carpeting represents a significant portion of the proposed contract. Re -carpeting of the Center is recommended based on the condition of the current carpet as well as to remove the existing rolled carpet and replace it with carpet tiles. Carpet tiles are easy to maintain and can reduce the cost of carpet cleaning. With the inclusion of this costly but necessary alternative, the total project costs is $294,700 which is only $22,700 over engineer's estimate for the base project. This project does not require any appropriation from reserves. The Council can re - appropriate the General Fund savings from the current fiscal year including savings from the City Hall Library project to fund this project. ATTACHMENTS 1. Concept E Drawing 2. Contract with Hoffman Management and Construction PREPAR Y: David Do Assistant City Manager AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between Hoffman Management and Construction hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Diamond Bar Center Staff Area Remodel Project in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Diamond Bar Center Staff Area Remodel Project in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated April 12, 2013 (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated May 9, 2013 , together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within ninety ( 90 ) calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. All schedules submitted by the CONTRACTOR shall show the above completion date unless the date has been extended by the City. The CONTRACTOR shall not have a claim for delay under this Agreement unless the delay directly affects the critical path and delays completion beyond the contractual completion date. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $1,000,000 each person; $2,000,000 each accident. 2) Public Liability - Property Damage (not auto) $500,000 each person; $1,000,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $1,000,000 each person; $2,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $050,000 each accident; $1,000,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $500,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within seven (7) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty- five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 12. PAYMENT FUND: A City Council resolution established a Project Payment Account, encumbered money in the current budget, and assigned that money to the Project Payment Account, which is the sole source of funds available for payment of the contract sum set forth in Section 3 of this Agreement. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR will not be entitled to payment. The availability of money in this fund, and City's ability to draw from this fund, are conditions precedent to City's obligation to make payments to CONTRACTOR. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at least thirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 506092 Hoffman Management & Construction 2301 E. 7T" Street, Suite D11 Los Angeles, CA 90023 M TITLE Date CITY OF DIAMOND BAR, CALIFORNIA By: JACK TANAKA, MAYOR ATTEST: 0 TOMMYE CRIBBINS, CITY CLERK Date CONTRACTOR'S Business Phone Emergency Phone at which CONTRACTOR can be reached at any time: APPROVED AS TO FORM: CITY ATTORNEY DATE a uoi;do z,o.,.a„ o,o ieg P.o.e'0 p Alo lapowaa;}e}g ja;uao jee puoweia N s N o O RJ d y � U U = O @ o � N J O Y d y U yam+ U 4) z,o.,.a„ o,o ieg P.o.e'0 p Alo lapowaa;}e}g ja;uao jee puoweia ATTACHMENT A BIDDER'S PROPOSAL FOR CONSTRUCTION OF DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT Date: 12013 To the City Council of the City of Diamond Bar: The Undersigned hereby declares: (a) That the only persons or parties interested in this proposal as principals are the following: Pres %Tr eas Pzat'row rt.�r Aqr (If the bidder is a corpdration, give the name of the corporation and the'name of its president, secretary, treasurer, and manager. If a co -partnership, give the name, under which the co -partnership does business, and the names and addresses of all co- partners. If an individual, state the name under which the contract is to be drawn.) (b) That this proposal is made without collusion with any person, firm or corporation. (c) That he has carefully examined the location of the proposed work and has familiarized himself with all of the physical and climatic conditions, and makes this bid solely upon his own knowledge. (d) That by submitting this Bidder's Proposal, he acknowledges receipt and knowledge of the contents of those communications sent by the City of Diamond Bar to him at the address furnished by him to the City of Diamond Bar when this proposal form was obtained. (e) That he has carefully examined the specifications, both general and detail, and the drawings attached hereto, and communications sent to him as aforesaid, and makes this proposal in accordance therewith. (f) That, if this bid is accepted he will enter into a written contract for the performance of the proposed work with the City of Diamond Bar. (g) That he proposes to enter into such Contract and to accept in full payment for the work actually done thereunder the prices shown in the attached schedule. Accompanying this proposal is a certified or cashiers check or bidder's bond, payable to the order of the City of Diamojjndq Bar in the sum of: vl� DOLLARS ($ ) Said bidder's bond has been duly executed by the undersigned bidder and by a financially sound surety company authorized to transact business in this state. It is understood and agreed that should the bidder fail within seven (7) days after award of contract to enter into the contract and furnish acceptable surety bonds, then the proceeds of said check, or bidder's bond, shall become the property of the City of Diamond Bar, but if this Contract is entered into and said bonds are furnished, or if the bid is not accepted then said check shall be returned to the undersigned, or the bidder will be released from the bidder's bond. i��yY1av ains�zvn�r1 f) Ulk-ci-frjr� l �f Company Name of Bidder I � ,` T"a)4_ nif�2 Baa- s9-3 a� Address of Bidder Telephone of Bidder City Zip Code ignatyre of Bi er MEASUREMENT AND PAYMENT The Contractor agrees that the payment of the amount under the Contract, and the adjustment and payment for any work done in accordance with any alterations of the same, shall release the City of Diamond Bar, the City Cotuicil, the City Manager, and City staff of any and all claims or liability on account of work performed under the Contract or any alterations thereof. Pro.gress Payments. The Contractor shall be entitled each month to a monthly progress payment in an amount equal to ninety percent (90%) of the estimated percentage of actual work completed by the end of the proceeding calendar month, based on the contract of price less all previous payments, provided that in all events, the AGENCY shall withhold no less than ten percent (10%) of the contract price until final completion and acceptance of the work. This payment on account shall in no way be considered as an acceptance of the work or material of the Con act, nor shall it in any way the final estimate. The Contractor shall be entitled to one hundred percent (100%) of each payment request if the Contractor files a bond or places the retention in escrow. Final Payments. After the completion of the Contract, the CITY shall make -a final inspection of the work done thereunder, and if entirely satisfactory and complete, the CITY shall pay to the Contractor an amount which, when added to the payments previously made and deductions allowable to the CITY, will equal ninety percent (90%) of the contract price. Thereafter the balance of the contract price remaining unpaid shall be paid 35 calendar days after the recording of a Notice of Completion by the CITY. The payment of the final amount due under the Contract and the adjustment and payment for any work done in accordance with any alterations of the same shall release the CITY from any and all claims on account of the work performed under the Contract or any alterations thereof. Guarantee. The Contractor agrees for a period of one year, commencing with the recorded Notice of Completion, to correct without additional charge to the AGENCY, any defects in the work performed. - ATTACHMENT Bl BID DETAIL Y Sx —'f `# ..1 -1 �9�.Sv .: '4 r C 'T ` MIP, G9'. to L' Mobilization - ---- I LUMP SUM ' I Demolition --- I LUMP SUM — Drywall i }>{'�'I� "'r j Doors Frames Hardware -.-.... ,o � Glass and Glazing --- Millwork z� -v �— "a —3 Rough Carpentry _......Painting 'l C9 & Wall Covering�3 O.P4_ ff Carpet 680 sq ft Per Sq Ft j.00 l g �, 00 ' FireSprinkiers3--..--_ ....._...__....f u HVAC -- ----- ---- -- —"1 roD:U --i AD Electrical 1 -.'.tib— -- Audio VISUaI tv Security i 0 TOTALBID��€� TOTAL BID (WRITTEN IN WORDS): S e-jw 4i DATE SIGNATV RE U preSih eh t TITLE (PLEASE 'r7S mQ.rn PRINT) A N-A&A .l %o1-Nfh COMPANY (PLEASE PRM) , TOTAL BASE BID WRITTEN IN WORDS Ul i , Signator' ti 14'21'lrlA 40-ffmar\ Print Name 44Api o oL Yid N quW-, 4 11 A -t3 Date Company NameiiSiY kc Iv Cti -,r0 ATTACHEMENT C BID BOND CONFIRMATION 't Accompanying this proposal is �� 6Q :r n,y, � (Insert cash," "cashier's check," "certified check," or "bidder's bond" as the case may be) in the amount equal to at least ten percent (10%) of the total bid. The undersigned further agrees that in case of default in executing the required contract, with necessary bond, within seven (7) calendar daysafter having received notice that the Contract has been awarded and ready for signature, the proceeds of the security accompany his bid shall become the property of the City of Diamond Bar, and this proposal and the acceptance thereof may be considered null and void. i , , ; SIGNATURE Tt, CITY ZIP CODE TELEPHONE STATE CONTRACTOR LICENSE NO. AND CLASSIFICATION PROJECT IDENTIFICATION: Qo 12 IS—%' E• ATTACHMENT D AGREEMENT The following agreement is made and entered into, in duplicate, as of the date xecuted by the Mayor and attested to by the City Clerk, by and between U';rnd c, ft riA 'tGns4- hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR bmunf1amt"Grs_ and; J WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the nt,P-�- S6V; R ei-yy F -,I in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools materials, ,appliances, and equipment for and do the work for the '� r�k �r �fi -Zjc Qe"�tW in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated I�n.rch2ct3(The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Bid dated together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall coverall expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. 4. TERM OF CONTRACT: The CONTRACTOR agrees to complete the work within n` -) go calendar days from the date of the notice to proceed. The CONTRACTOR agrees furtherto the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains 13 incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. All schedules submitted by the CONTRACTOR shall show the above completion date unless the date has been extended by the City. The CONTRACTOR shall not have a claim for delay under this Agreement unless the delay directly affects the critical path and delays completion beyond the contractual completion date. 5. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers' Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers' compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub -contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability -Bodily Injury (not auto) $1,000,000 each person; $2,000,000 each accident. 2) Public Liability - Property Damage (not auto) $500,000 each person; $1,000,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $1,000,000 each person; $2,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $050,000 each accident; $1,000,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 14 6) Automobile - Property Damage $500,000 each accident. c. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is authorized to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "it is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to the City. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within seven (7) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 6. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages forwork of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar, California, and 15 are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed foreach calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 7. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeship trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards,wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division df Apprenticeship Standards and its branch offices. 8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub -contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. 9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 10. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any mannerfor any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; orfor injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, 16 penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith: a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractorshall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. So much of the money due to CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees. 11. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement 17 because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735, 12. PAYMENT FUND: A City Council resolution established a Project Payment Account, encumbered money in the current budget, and assigned that money to the Project Payment Account, which is the sole source of funds available for payment of the contract sum set forth in Section 3 of this Agreement. CONTRACTOR understands and agrees that CONTRACTOR will be paid only from this special fund and if for any reason this fund is not sufficient to pay CONTRACTOR, CONTRACTOR will not be entitled to payment. The availability of money in this fund, and City's ability to drawfrom this fund, are conditions precedent to City's obligation to make payments to CONTRACTOR. 13. TERMINATION: This agreement may be terminated by the City, without cause, upon the giving of a written "Notice of Termination" to CONTRACTOR at leastthirty (30) days prior to the date of termination specified in the notice. In the event of such termination, CONTRACTOR shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. IN WITNESS WHEREOF, the parties hereto have executed this Agreementwith all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 5e'&o�ja Date CITY OF DIAMOND BAR, CALIFORNIA By: JACK TANAKA, MAYORDate ATTEST: By: TOMMYE CRIBBINS, CITY CLERK Date CONTRACTOR'S Business Phone D7J `d J it Emergency Phone , at which CONTRACTOR can be reached at any time 31C> 7 �' APPROVED AS TO FORM: CITY ATTORNEY Date 19 ATTACHMENT E LIST OF SUBCONTRACTORS In compliance with the provisions of the Public Contract Code Section 4102, the undersigned bidder herewith sets forth the name and location of the place of business of each subcontractor who will perform work or labor or render service to the General Contractor in or about the construction of the work or improvement in an amount in excess of one half (%) of one percent (1 %) of the General Contractor's total bid or ten thousand dollars ($10,000), whichever is greater, and the portion of the work which will be done by each subcontractor. Name Under Which Subcontract or is Licensed License No. Address of Office, Mail, or Shop Specific Description of Subcontract/Trade Tq x_117(C0 IV J' If the bidder fails to specify a subcontractor for any portion of the work the bidder agrees to perform the work with his own crews (Alternative subcontractors for the same work are prohibited by provisions of the California Government Code.) Dated Bidder 20 Signature ATTACHMENT ALTERNATES ALTERNATES (Refer to Section 012300, "Alternates") Use of the words "No Change" will mean that the work described in the Alternate shall be completed at no change in the amount of the Lump Sum Base Bid. Failure to quote an amount or the insertion of any words other than "No Change' will be considered as not completing the Bid Form and will result in the Bid being rejected as non-responsive. The City reserves the right to accept or reject the following Alternates State the amount to be ADDED TO the Lump Sum Base Bid for all labor, materials, equipment and design associated with providing the following Alternates as indicated on drawings: Alternate Description Unit Cost Total Amount per Sq. Ft. REPLACE ALL EXISTING CARPET IN THE f _. 1 DIAMOND BAR CENTER (Approximately .'2-1J 10,587 Sq. ft. 21 ATTACHMENT G CONTRACTOR'S INDUSTRIAL SAFETY RECORD Project Identification p?�fl cif o i� i5T 2G i 3 is r e'ilCjc �� ��1{ �Y �Cre� ��ewujc�2l Bid Date This information must include all construction work undertaken in the State of California by the bidder and any partnership, joint venture or corporation that any principal of the bidder participated in as a principal or owner for the last five calendar years and the current calendar year prior to the date of bid submittal. Separate information shall be submitted for each particular partnership, joint venture, corporation or individual bidder. The bidder may attach any additional information or explanation of data which he would like taken into consideration in evaluating the safety record. An explanation must be attached of the circumstances surrounding any and all fatalities. 5 Calendar Years Prior to Current Year 2008, 2009, 2010. 2011, 2012, Total Current Year 1. No. of contracts 2. Total dollar amount of contracts (in 1000's) . coo, 006O c; 0 3. No. of fatalities ' 4. No. of lost work day cases involving permanent transfer to another employment: 5. No. of lost workdays or termination of The information required for these items is the same as required for columns 3 to 6, Code 10, Occupational Injuries, Summary - Occupational Injuries and Illnesses, OSEA No. 102. The above information was complied from the records that are available to me at this time and I declare under penalty of perjury that the information is true and accurate within the limitations of these records. wvev�NdJ'\&C\25v�-ee�E`Y� Vy 54 Name of Bidder (Print) ' -10VW }opV'AV\ vZ Oi E, 7"*. biif Address, City " 1 Zip Code Signature 5Lt(,,®qa-okl State Contractors Lic. No. & Class 33'959---)4 � Telephone 22 ATTACHMENT H1 AFFIDAVIT FOR CO -PARTNERSHIP FIRM STATE OF CALIFORNIA ) p [) )SS COUNTY OF LOS ANGELES ) being first duly sworn, deposes and says: That he is a member of the co -partnership firm designated as which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. That he has been and is duly vested with authority to make and sign instruments for the co- partnership by who constitute the other members of the co -partnership. Subscribed and sworn to before me this day of 23 Signature Signature of Officer Administering Oath (Notary Public) ATTACHMENT H2 AFFIDAVIT FOR CORPORATION BIDDER STATE OF CALIFORNIA ) )SS COUNTY OF LOS ANGELES ) LE ti (t I Q.0 4-r CK— being first duly sworn, deposes and says: That he is a member of the co -partnership firm designated as of, a corporation which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding, and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. a\ ignature ` / Subscribed and sworn to before me this day of JANELLE R. HOFFMAN Si`Oature of Officer Admi6ittiering Oath y� COMM. #1897827 I (Notary Public) W LOSANGEMCOUNTY Cmwn AUG 24 2114 24 ATTACHMENT H3 AFFIDAVIT FOR INDIVIDUAL BIDDER STATE OF CALIFORNIA ) )SS COUNTY OF LOS ANGELES ) W being first duly sworn, deposes and says: That he is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or _ indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. Subscribed and sworn to before me this day of 25 Signature Signature of Officer Administering Oath (Notary Public) ATTACHMENT H4 AFFIDAVIT FOR JOINT VENTURE STATE OF CALIFORNIA ) )SS COUNTY OF LOS ANGELES ) That he is E being first duly sworn, deposes and says: of, one of the parties submitting the foregoing bid as a joint venture and that he has been and is duly vested with the authority to make and sign instruments for and on behalf of the parties making said bid who are: that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. Subscribed and sworn to before me this day of 26 Signature Signature of Officer Administering Oath Notary Public ATTACHMENT FAITHFUL PERFORMANCE BOND BOND NO. KNOW ALL PERSONS BY THESE PRESENTS that: WHEREAS the ("Public Agency"), has awarded to (Name and address of Contractor) ("Principal"), a contract (the "Contract") for the work described as follows: WHEREAS, Principal is required under the terms of the Contract to furnish a bond for the faithful performance of the Contract. NOW, THEREFORE, we, the undersigned Principal, and (Name and address of Sur—eTyT-- ("Surety") a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Public Agency in the penal sum of ($ ), this amount being not less than the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform all the undertakings, terms, covenants, conditions and agreements in the Contract and any alteration thereof made as therein provided, on the Principal's part to be kept and performed, all within the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and hold harmless Public Agency, its officers, agents, and others as therein provided, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect. 27 In case suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorney's fees in an amount fixed by the court. FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, -addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. The City is the principal beneficiary of this bond and has rights of a party hereto. IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body. Dated: 'Principal' "Surety" By: By: Its is Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. (Seal) (Seal) APPROVED AS TO SURETY AND PRINCIPAL AMOUNT Insurance Administrator W ATTACHMENT PAYMENT BOND (LABOR AND MATERIAL) BOND NO. KNOW ALL PERSONS BY THESE PRESENTS that, WHEREAS the City of Diamond Bar ("City") has awarded to (Name and address of Contractor) ('Principal'), a contract (the "Contract") for the work described as follows: WHEREAS, Principal is required under the terms of the Contract and the California Civil Code to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law. NOW, THEREFORE, we, the undersigned Principal, and (Name and address of Surety) ("Surety') a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto City in the penal sum of Dollars ($), this amount being not less than one hundred percent (100%)of the total contract price, in lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITIONS OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal, his, her or its heirs, executors, administrators, successors or assigns, or subcontractors shall fail to pay any of the persons named in Section 3181 of the California Civil Code, or any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Principal and subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to work or labor performed under the Contract, the Surety will pay for the same in an amount not exceeding the penal sum specified in this bond; otherwise, this obligation shall become null and void. This bond shall inure to the benefit of any persons named in Section 3181 of the California Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon the bond. In case suit is brought upon this bond, Surety further agrees to pay all court costs and reasonable attorneys' fees in an amount fixed by the court. FURTHER, the Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, addition or modification to the terms of the Contract, or of the work to be performed thereunder, or the specifications for the same, shall in any way affect its obligations under this bond, and it does hereby waive notice of any such change, extension of time, alteration, addition, or modification to the terms of the Contract or to the work or to the specifications thereunder. Surety hereby waives the provisions of California Civil Code §§ 2845 and 2849. 29 IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body. Dated: "Principal" By: Its LM "Surety" By: Its ]2 Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. Note: This bond must be executed in duplicate and dated, all signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached. 30 BOND N01000955102-28 Premium Inc u e in KNOW ALL PERSONS BY THESE PRESENTS that: City of WHEREAS the Diamond Bar, ("Public Agency"), has issued an invitation for bids for the work described as follows: Interior Renovation at 1600 Grand Ave., WHEREAS Hoffman Management & Construction Corporation 2301 E. 7th Street Suite D116 Los Anes CA 90023 am an cess of tuarrer) ("Principal"), desires to submit a bid to Public Agency for the work. WHEREAS, bidders are required under the provisions of the California Public Contract Code to furnish a form of bidder's security with their bid. NOW, THEREFORE, we, the undersigned Principal, and American Contractors Indemnity Company 601 S. Fieueroa St.. 411600. Los An£eles. CA 90017 (Name and address of Surety) ("Surety') a duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto Public Agency in the penal sum of Ten Percent of the Total Amount of the Bid in -------------------------- Dollars ($10% 7, being not less than ten percent (10%) of the total bid price, in !awful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bounded Principal is awarded a couttaut fur the work by Public Agoncy and, within tho time and In the manmcr required by the bidding 5petalrudtiuus, enters ado the wrrttutt luau ul a nihact included with bidding specifications, furnishes the required bonds, one to guarantee faithful performance and the other to yudtdi rtee pdymeut aur labor and arratetlals, stud tuittlslres lire taqulied Insutarree coverages, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect. 31 In case suit is brought upon this bond, Surety further agrees to pay all court costs Incurred by Public Agency in the suit and reasonable attorney's fees in an amount fixed by the Court. Surety hereby waives the provisions of California Civil Code § 2845. IN WITNESS WHEREOF, this instrument has been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of governing body, Dated: April 30, 2013 "Principal" "Surety" American Contractors Indemnity Company Hoffman Management & Construction Corporation By. By. Atto ey—in—Fact, Elisabete Salazar By: By: Its is (Seal) (Seal) Note: This bond must be executed in duplicate and dated, atl signatures must be notarized, and evidence of the authority of any person signing as attomey-in-fact must be attached. 32 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Los Angeles On April 30, 2013 before me, M. S. Rodriguez Notary Public Data Here Insert Name and Title of the Off oar personally appeared ELISABETE SAIAZ&R Name(s) of Signers) who proved to me on the basis of satisfactory evidence to be the person(Q) whose name(Iii) Wase subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(iss), and that by kisfherAlaeir signature(s) on the instrument the person(o), or the entity upon behalf of which the person(gr) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws M. 5. RODRIGUEZ- of the State of California that the foregoing paragraph is aNOTARY PUBLIC CALffORNIA true and correct. LOS ANGELES COtlNTY �� n COMMISSION .' 1872651 ��'-�; ��' MY COMM. EXPIRESlAN.2,2014 g' WITNESS my hand and official,seal. 4 Signature Place Notary Seal Above - Signature of Notary Public" OPTIONAL f Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Individual Ed Corporate Officer—Title(s): _ C:I Partner — CI Limited D General Y Attorney in Fact 1_I Trustee Guardian or Conservator LJ Other: Signer Is Representing: Number of Pages: Signers Name:. Ll Individual LJ Corporate Officer—Title(s)r_ ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: RIGHTTHUMBPRINT OF SIGNER 20 p200] National Notary Association • 9350 De Soto Ave.. P.0.8ox 2402 • Chatsxorlh, CA 91313-2402- e,a,erNationalNotaryorg Item N590] Reorder. Call Toll -Free 1-800-8]&682% _- = �'llPlllll ill _ l �i'IIIIIIII III IIII' IIII IIII lu 1111111 11111114 POWER OF ATTORNEY AMERICAN CONTRACTORS INDEMNITY COMPANY UNITED STATES SURETY COMPANY U.S. SPECIALTY INSURANCE COMPANY Illi IIIIIIIIIIII f4AY THESE P IIE II IIIIIIIIIISii1 III Fi Contractorsealifomia corporatioHritS#dtes wu a Maryland c1 r o 1{I 1 pecialty Insur�ce� tr an} -a x'as corporatioriMoll�hv�te uay,_ "Com anies'), do by these presents a e, clllo{i�Titute and appoint: _ Patricia Zenizo or Elisabete Salazar of Los Angeles, California _its True an"a�Attomey(s) m -fact �ach�the's e capacity if more an q is I� dl above, with full powerand�utht-ill i�oer-dttsname placand�ce;cnowtedgeaA✓ ui Il�ll�lalLLllllliail III hllllds,reco mza e e' 1 1 �il III I I lf11 � I�, lillf u• g y e> t>$rl l — o�othrr �strannents or contraet�o€strre Dude riders, am t an q is of sure pi[oengtban d= pena does not exceed * ****TlueeMillion**** III III IIS Dollars (S'"00W00" This Power of Attorney shall expire without further action on December 08, 2016. This Power of Attorney is granted under and by authority of the following resolutions adopted by the Boards of Directors of the Companies: Be H Resolved thatthe President, any Vice -President i any sIptl Nice -President, any Secretary or any Asststam.S.eeretary shall be and is hereby vested with full�a duct — point any one oF o h �Iayl' �[iI�II py(s)-in-Fact to r�resefi�e aet-� brim if of the Companysubl€r# rnlheSSullo"rng - gum given full power a ty andliip More of and on behalfUM many, el,, acknowledge and dean gliVall hatrds, -- recognirances, contracts, agreements or in ern iry onother conditional or obligatory un edzr�akings, including any and all consents for the=release of retained percentages and/or final estimates on engineering and construction contracts, and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attomey-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. BertResolv€$ YhaTfhe signature of any authorized officer and�aeale Company heretofore o here ger af�i ad tlijj�ll A I ower of attorney or anhcertifisate rdadini KPr� o fr mm al power of ata�ey�c nkfje Mn�a®ile signature or if i l� ��i � 1 'binding upon therm t�p��towhichitisattach i� Iil� IN WITNESS WHEREOF, The Companies have caused this instrument to le igned and their corporate seats to be hereto affixed, this 10th day of December, 2012. _ STATES SURETY COMPAht�'—'ISPECIALTY INSURANCE COMPANY Daniel P. Ag ru ark Vice President gnoMsaffes SS: IIII III; IIII V — Illd �'I 141IIIlu ill I14� Jl�llum+l On�i day of December, 2012, befaFe m nessa Wright, a notary public, 1pll rsol�lllal y appeared Daniel P. Agutlaff ice President of American Contractors Indemnity Company, United States Surety Company and U.S. Specialty Insurance Company who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the�erson(s), or the entity upon behalf of Ev11he cted, execu th en IIII - -c�t3 urde LTY OF PE¶,illyill Ili �I1�'ollf the State of �ai-t> st�regoing paragraph ruredorrect. -- WITNESS my hand and official sea f Signature.'-""` (Seal) aal3eanrtrttellhqen Stant Secretary'�iciff(� Indemnity C Insurance Umpip5hy, do hereby cera tha above and foregoing is a said Companies, which is still in full force and effect; furthermore, the re Attorney are in full force and effect. In Wlhress oaf, I have hereunto set m h, land a fit 2�HIIII I'llllll i�llllllll�lll ,I IIII l�l�ulll''�II�III'I�' Corporate Seals . �tPPCrOgS.h SES SURFT". Bond No. 10Il0955102-23'� S a toy Mil ecf Ebil a Power of Atm , exeeuted=5y of the Boards of Directors, set out in the Power of the seals of said CompItfil ngeles, California this 3(Ith dam + 3 Jeanie e,�� s i tant Secretary l` "W III (IIII IIVI (IIIIIIIII' IIII Iglu 11111 ATTACHMENT CERTIFICATION OF NON-DISCRIMINATION AND AFFIRMATIVE ACTION As suppliers of goods or services to the City of Diamond Bar, the firm listed below certifies that it does not discriminate in its employment with regards to race, religion, sex, or national origin; that it is in compliance with all federal, state, and local directives and executive orders regarding non- discrimination in employment; and that is will pursue an affirmative course of action as required by the affirmative action guidelines. We agree specifically: To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels. 2. To communicate this policy to all persons concerned including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large. 3. To take affirmative steps to hire minority employees within the company. FIRM TITLE OF OFFICER SIGNINGPSyA,�,y\+ SIGNATURE v , DATE / �u Please include any additional information available regarding equal opportunity employment programs now in effect within your company: 33 ATTACHMENT N NON -COLLUSION AFFIDAVIT TO: THE CITY OF DIAMOND BAR: STATE OF CALIFORNIA ) )SS COUNTY OF Las A v�AISS ) ! t; t ICL,V Ir1 z''-- , being first duly sworn, eposes and says that he o4: q is r . Meua� of diva l4v nt f Const the party making the foregoing bid that the bid is not made in the interest of or 6h behalf of, any undisclosed person, partnership, company association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited and other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contact of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Sig6'ature \ctBidder STATE OF CALIFORNIA ) )SS COUNTY OF LOS ANGELES ) Subsobed and sRorn to before me this q day of NV�k-2&a O 3 Notary Public in and for the County of Le -s State of California v�El r<'s 0JACW&EXkAW27.2D14 ANELLE R. HOFFM AN itCOMM. #1897827 Ig •WWSAW3MSCWM 34 ATTACHMENT O SPECIAL PROVISIONS SECTION 1 - TERMS. DEFINITIONS. ABBREVIATIONS AND SYMBOLS 1-2 DEFINITIONS AGENCY: City of Diamond Bar Board: City Council of the City of Diamond Bar County: County of Los Angeles Contractor: The word Contractor is supplemented by adding thereto the following: The term Contractor means the Contractor as defined herein or his authorized representative. SCOPE AND CONTROL OF THE WORK PLANS AND SPECIFICATIONS General. The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on this control setto show the as -built conditions. Upon completion of all work, the Contractor shall return the control set to the CITY. Final approval of the project will not be made until this requirement is met. CONTROL OF MATERIALS MATERIALS AND WORKMANSHIP General. The Contractor and all subcontractors, suppliers, and vendors, shall guarantee that the entire work will meet all requirements of this contract as to the quality of materials, equipment, and workmanship. The Contractor, at no cost to the CITY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within 1 year after the date of acceptance of work. Within this 1 -year period, the Contractor shall also restore to full compliance with requirements of this contract any portion of the work which is found to not meet those requirements. The Contractor shall hold the CITY harmless from claims of any kind arising from damages due to said defects or noncompliance. The Contractor shall make all repairs, replacements, and restorations within 30 days after the date of the CITY'S written notice. Test of Materials. Except as elsewhere specified, CITY will bear the cost of materials testing and independent acceptance testing. The cost of all other tests, including the 35 retesting of materials and independent acceptance testing that fails to pass the first test, shall be borne by the Contractor. Trade Names or Equals. Approval of equipment and materials offered as equivalents to those specified must be obtained priorto the opening of bids as set forth in the Instructions to Bidders. PROSECUTION, PROGRESS, AND ACCEPTANCE OF THE WORK HOURS OF WORK Normal Working Hours for Base Bid Contract Items shall be from 7:30 a.m. to 4:30 p.m., Monday through Thursday, Friday from 7:30 a.m. to 3:30 p.m., excluding holidays. Deviation from these hours will not be permitted without the prior consent of the AGENCY, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates, including benefits, overhead, and travel time. The service fees will be deducted from any payments due the Contract or RESPONSIBILITIES OF THE CONTRACTOR Protection of the Public. : It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public and insure safe access to the Diamond Bar Center for all patrons during the hours of operation. The Contractor shall use foresight and shall take such steps and precautions as his operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of the public water supply, interruption of other public service, or from the failure of partly completed work or partially removed facilities. Unusual conditions may arise on the work which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract. Whenever, in the opinion of the CITY, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property which may be damaged by the Contractor's operations in the opinion of the CITY, immediate action shall be considered necessary in order to protect the public or property due to the Contractor's operations under this contract, the CITY will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation within a reasonable time period, the CITY may provide suitable protection to said interests by causing such work to be done and material to be furnished as, in the opinion of the CITY, may seem reasonable and necessary. The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the CITY for emergency repairs will be deducted from the progress payments 99 and the final payment due to the Contractor. However, if the CITY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety. MEASUREMENT AND PAYMENT The Contractor agrees that the payment of the amount under the Contract, and the adjustment and payment for any work done in accordance with any alterations of the same, shall release the City of Diamond Bar, the City Council, the City Manager, and City staff of any and all claims or liability on account of work performed under the Contract or any alterations thereof. Progress Payments. The Contractor shall be entitled each month to a monthly progress payment in an amount equal to ninety percent (90%) of the estimated percentage of actual work completed by the end of the proceeding calendar month, based on the contract of price less all previous payments, provided that in all events, the AGENCY shall withhold no less than ten percent (10%) of the contract price until final completion and acceptance of the work. This payment on account shall in no way be considered as an acceptance of the work or material of the Contract, nor shall it in any way the final estimate. The Contractor shall be entitled to one hundred percent (100%) of each payment request if the Contractor files a bond or places the retention in escrow. Final Payments. After the completion of the Contract, the CITY shall make a final inspection of the work done thereunder, and if entirely satisfactory and complete, the CITY shall pay to the Contractor an amount which, when added to the payments previously made and deductions allowable to the CITY, will equal ninety percent (90%) of the contract price. Thereafter the balance of the contract price remaining unpaid shall be paid 35 calendar days after the recording of a Notice of Completion by the CITY. The payment of the final amount due under the Contract and the adjustment and payment for any work done in accordance with any alterations of the same shall release the CITY from any and all claims on account of the work performed under the Contract or any alterations thereof. Guarantee. The Contractor agrees for a period of one year, commencing with the recorded Notice of Completion, to correct without additional charge to the AGENCY, any defects in the work performed. 37 ATTACHMENT P GENERAL CONTRACTOR QUALIFICATION STATEMENT Each prospective bidder must submit the following information on this form. If necessary, attach supplemental information as a separate package. The Undersigned declares under penalty of perjury that all of the qualification information submitted with this form is true and correct and that this Declaration was executed in -0S RVwa 1 e S County, California, onIh C?, 2013. —Signature U Name and Tile l -F,,— t)Ng tt* c,, Ss .ce rp Firm Name Address Los l2.lec , C&- 1oj3 City, State and Zip 3a3 - 8 5�z- 343 Telephone Number -'7 859 -3�F3� [� i /jFAIXNumber E -Mail Note: All information submitted for qualification evaluation will be considered official information acquired in confidence and the City will maintain its confidentiality to the extent permitted by law. RE 1. LICENSE I.A. Bidder must be licensed in the State of California as a Class B Contractor. Complete the information requested below. 50(o a 19 97 a ? atii,u License Number Class Datefsstled Expiration Efate I.B. Has this license everbeen suspended orrevoked? �') v (Yes/No) If yes, explain: 2. SURETY 2.A Indicate the names of all surety companies utilized by your firm in the last five (5) years and list number of times surety had to complete any work. Surety Name and Address Period Covered uevoo'— Les Fav-�,�-lies Cu. - Surety Nalne and Address Period Covered Surety Name and Address Period Covered NO fj E Jobs Completed by Surety IVC) k e. - Jobs Completed by Surety Jobs Completed by Surety Name and Address Period Covered Jobs Completed by Surety 2.B. Attach a notarized statement from Surety(ies) proposed to be utilized on the Diamond BarCity Hall and Community Library project, indicating bidder's total bonding capacity and that 1) current available bonding capacity exceeds 100% of submitted of submitted cost. 2) and Surety(ies) will provide bonding of the project in the event your firm is awarded the project. 39 3, CONSTRUCTION EXPERIENCE Furnish a list of at least five (5) construction projects of similar* size and scope completed in the past 10 (10) years, for which, construction costs exceeded 160 000 for each project, three (3) of which must have been built in the State of California. Provide the following information for each project using the form on the following page. * "Similar size and scope" shall mean facilities or portions of facilities, which the applicant has constructed, a size equal to or greater than that of the project for which pre -qualification is sought and which functions and functional components involve a degree of complexity and level of performance which meets or exceeds that which is required for the project. The City shall be the sole determiner of whether a referenced project may be considered "similar" or not. 40 CONSTRUCTION EXPERIENCE FORM Project Name: rAqi I V P�rI-� C I i SP -- 1 Yla 5, Project Address: tea S, r i a toZ Y n& LI) Owner: Owner, Contact Person: �10.r1 c,llc 4�)�GG�tG�v�_ Phone#: 323- �`JV" 3 qqq Type of Facility (Use): L 1 V e, / ( oc Building Type: P QS. Building Gross SF: I,rj�C3 Base Contract Amount: i D U . 0G0 - Final Contract: h 1, 766.6to c-0 Date Project Commenced: hUAu5fe�l"� Date Completed: Jue l�of3 Contractor's Project Manager. _ i-- Vi To k t Mv O -V� No. of Claims resolved through mediation, arbitration orlitigation t on -e 41 Project 2 Project Name: Project Address Owner., :,�) Ate 6 �6-1 i tii'tl io`- OwnerAddress OaA �GLCY�k vevvtC, �. CjSS, Contact Person: C alone, Leo Itq GPhone #: 1(4- L46a-g910 Type of Facility (Use): OPi C� Building Type: C vv,,vr\ z cc i Building Gross SF: q _ gX30 Base Contract Amount * c(, 406 Date Project Commenced: �ec_ ),bi�), Scheduled Completion: &� a& 1-:1) Project 3 Project Name: R2 YI\0 V & I() fN Of 3�� FIC Project Address: D -i 0 I !L_ . % f k Si . Owner. OwnerAddress: ,�,\ S . it i_a- Contact Person: vs)cs-x'I� sy , Phone #: 7j-,-3-959- 3 q qJ Type of Facility (Use): T' F i Building Type: Building Gross SF: D-5, QCd S�, Base Contract Amount: -7 i. O06 Date Project Commenced: M 6V a0 11 Scheduled Completion: , I �Z I 42 Project 4 Project Name: - S,+ov -Yv�- Da -i' -" Project Address: �3 0 o S A) . 5,Pt 6'e -N o e o t X A ci 2 Owner. bobsor-) Lr - Owner Address: I �,H `JCOff Contact Person: 13r�e211Ai1Yla ppe I Phone#: Type of Facility (Use): R epi Building Type: Qd7Vy\�N'\e(-c�dk Building Gross SF: Do,cce) Base Contract Amount. �� L(00 coo Date Project Commenced: N6 V aD i 1 Scheduled Completion: r, I i Project 5 Project Name: FCO 1J C,0 - ProjectAddress: f iNU&X-0 L Lc)S ffi� z1eS, Owner: aDL�A tytec� e c, OwnerAddress: Th Contact Person: bad v 0LI-sk {icv. V\, Phone#: 3a3 -85`j - _ qqq Type of Facility (Use): L -I V -e- (1 Building Type: Building Gross SF: QLI, blln Base Contract Amount. a, a o o . L)06Date Project Commenced: a I /DZ I I Scheduled Completion: Zp 43 5. SAFETY PROGRAM Does your firm have a written Safety Program? Yes V -S No Does your firm have personnel assigned permanently to safety? Yes h No 6. QUALITY ASSURANCE/QUALITY CONTROL PROGRAM Does your firm have a written QA/QC program? Yes A e-5 No Does your firm have personnel permanently assigned to QA/QC? Yes y -'S No 7.A ARBITRATION AND LITIGATION HISTORY List all claims: a) in excess of $50,000 for poor workmanship, incomplete performance, defective work, or b) in excess of $30,000 for unexcused delays in completion, asserted by Owner and/or Performance/Payment Bond sureties against the Contractor within the last five (5) years which were resolved with the result that Contractor, its surety or insurer was required to pay to Owner, or was assessed a deduction in the contract price by Owner. Claims, as used in the preceding sentence, means all claims adjudicated by a final decision of arbitration or lawsuit or by negotiated settlement with Owner or third party. (a) Project Name and Location: / V (b) Owner Name & Phone Number: (c) ContractAmount: (d) Contract Time: Days (e) Nature of Claim: (f) Initiator of Claim: (g) Amount of Claim: $ and/or extension. (h) Final Resolution to your firm: $ 44 and/or days days extension. 10. MINIMUM QUALIFICATIONS Contractors will not be considered qualified to submit bids for this project due to the following: 1) do not have the proper license, or 2) have had surety complete work on any contract in the past five years, or 3) do not meet minimum standards for bonding capacity, as described in the Prequalification Statement, or 4) not completed at least five (5) construction projects of similar size and scope in the past five (5) years, for which construction costs exceeded $160,000 for each project, three (3) of which must have been built in the State of California, or 5) have had a claim filed against them of $50,000 or more in the last five (5) years by Owner or Surety for: a) poor workmanship/incomplete performance, defective work, or b) unexcused delays in completion which were resolved against the bidder in litigation, or arbitration or were settled by bidder or its insurers/sureties, or by a deduction in Contract Price, or 6) have had at least one claim settled in accordance with parameters set forth in Item 8. 7) have submitted information in this Qualification Statement and all attachments hereto that is not true, accurate, and complete as of its submission date. After review of the Qualification Statements, a Contractor who does not qualify based on answers provided in this statement, will be given an opportunity to provide written supplemental information to demonstrate his qualifications. If the Contractor still does not qualify after the supplemental information is reviewed, then the Contractor may request an informal Hearing to review his qualifications and present evidence that the City's evaluation was incorrect. The decision reached by the City as a result of this Hearing is final and is not appealable. DECLARATION I, hrby declare that I am the 'eSi c(� �r (Title) of 01 rkAkti�j- ,t (Name of, ' der) 45 submitting this Qualification Statement; that I am duly authorized to execute this Statement on behalf of Contractor; and that all information set forth in this Statement and all attachments hereto are, to the best of my knowledge, true, accurate, and complete as of its submission date. I declare, under penalty of perjury, that the foregoing is true and correct and that this declaration was subscribed at c'S AT"'tk (Location and City), Countyof I,OS fV-�Aeke5 State of (1h 0 \ FO Vi i , on ' q i . ( te). 00' Signature (If signed by other than the sole proprietor, a general partner, or corporate officer, attach original notarized power of attorney or corporate resolution.) NELLE W JACOMM R. H97827 C F `P�l. �i (C s COMM. #1897827 m � T � ' LOSANotary Publlo-CalNomla NGEIES COUNTY / LW Cams Fa AUG 27.2014 M CITY OF DIAMOND BAR Los Angeles County, California ADDENDUM NO. 1 for DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT at 1600 Grand Avenue Drive in Diamond Bar Notice to all Bidders that this page shall become part of the Contract Documents. ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM NO. 1 for DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT MUST BE ACKNOWLEDGED AND INCORPORATED AS PART OF BID PACKAGE. The following changes, additions, and/ or deletions are hereby made a part of the DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT bid package: The following questions have been asked: 1.) Provide part numbers/product numbers of Existing Access Control System. 2.) Provide Bit Format of Proximity Card Readers. Answer to question 1.) The access control system referred to on sheet E2.10 note 8 is Sielox pinnacle version 8.0. Answer to question 2.) The card readers are (HID prox 2) 26 bit standard and 33 BIT CKP wiegand. DATE SIG`NATURE� TITLE (PLEASE'RINT) i q'Yom j�AIA��� u f COMPANY (PL ASE PRINT) t CITY OF DIAMOND BAR Los Angeles County, California ADDENDUM NO. 2 for DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT at 1600 Grand Avenue Drive in Diamond Bar Notice to all Bidders that this page shall become part of the Contract Documents. FAILURE TO INCLUDE THIS ADDENDUM IN THE CONTRACTOR'S BID PROPOSAL WILL VOID THE BID. ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM NO.2 for DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT MUST BE ACKNOWLEDGED AND INCORPORATED AS PART OF BID PACKAGE. The following changes, additions, and/ or deletions are hereby made a part of the DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT bid package: ATTACHMENT Bl in the BID PACKAGE is replaced with ATTACHMENT B1 included and attached to this Addendum 2. Please note the only change is that the line item for carpet as a lump sum has been deleted, carpet in the base bid shall be submitted as a price per square foot. 2. CLARIFICATION — Base Bid includes the price per sq ft of carpet for office area only. Alternate 1 requires bidders to provide the cost per square foot to replace the rest of the carpet in the Center. Alternative I cost shall not be added to the base bid but should be submitted as separate cost listed on ATTACHMENT F. Award of contract will be based on the lowest responsible bidder for the base bid. Contractor is not responsible and should not include a cost to remove existing office furniture. 4. ATTACHMENT O (attached) has been re -titled as GENERAL CONDITIONS. There are no other changes to Attachment O. CITE' OF DIAMOND BAR Los Angeles County, California ADDENDUM A for DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT at 1.600 Grand Avenue Drive in Diamond Bar Notice to all Bidders that this page shall become part of the Contract Documents. FAILURE TO INCLUDE THIS ADDENDUM IN THE CONTRACTOR'S BID PROPOSAL WILL VOID THE BID. ACKNOWLEDGEMENT OF RECEIPT OF ADDENDUM A for DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT MUST BE ACKNOWLEDGED AND INCORPORATED AS PART OF BID PACKAGE. The following changes, additions, and/ or deletions are hereby made a part of the DIAMOND BAR CENTER STAFF AREA REMODEL PROJECT bid package. The attached sketch shall represent the added section of baiTier (aka Disneyland fence) along the wall in the corridor. DATE SIGNATURE TIT E (PLE PRINT) ll f ,7rv1 �WiluflElruttYrvl � Y 4��L�� COMPANY( EASE PRINT) (E) ELECTRICAL JI O ---(ERATED LOBBY ---- 100 I 02.10 I I I ' azoi I —77- :ED I - ------ 1 02.04 02.10 I i 1 � j i 02.07 I 02.05 I I D2.06 I I E (E) RATED 02.02 CORRIDOR �� 1 O ji 02.06 ' it I P DIAMOND BAR CENTER - STAFF REMODEL I -77 MAIN BUILDING ENTRY 02.08 TYP FROM DETAIL 02-A1.01 DEMO FLOOR PLAN ADDENDUM A 05.03.2013 CITY COUNCIL Agenda # 7.1 Meeting Date: May 21, 2013 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Mana TITLE: An Ordinance of the City of Diamond Bar Extending Ordinance No. 10A (2012) Prohibiting the Issuance of Permits for Guest Houses and Second Units in the Low Density Residential (RL) Zoning District Pursuant to Government Code Section 65858 RECOMMENDATION: Adopt Ordinance No. XX (2013). BACKGROUND/DISCUSSION: On June 19, 2012, the City Council adopted Interim Urgency Ordinance No. 10 (2012) that placed a 45 -day moratorium on issuing permits for guest houses and second units in the Low Density Residential (RL) zoning district. The interim urgency ordinance was adopted to address an immediate threat to the public health, safety and welfare after the City learned that a real estate investor was systematically acquiring properties in one single-family neighborhood, and was obtaining building permits to build guest houses and second units on them. This proliferation of ancillary dwellings within a single-family neighborhood had the potential effect of changing the fundamental character of the neighborhood from single-family to multi -family, and this pattern could be repeated in other, identically zoned neighborhoods. On July 17, 2012, the City Council adopted Ordinance No. 10A (2012), which extended the moratorium an additional 10 months and 15 days to provide additional time to conduct research and propose changes to the City's Development Code. The current moratorium extension is set to expire on June 19, 2013. To allow additional time to research this matter, and then prepare new permanent regulations and update the zoning ordinance for adoption by the City Council, staff recommends that the City Council extend the Urgency Ordinance for an additional one year as permitted by Government Code Section 65858. ENVIRONMENTAL REVIEW: The City has determined that the adoption of the Urgency Ordinance is Categorically Exempt in accordance to the 1970 California Environmental Quality Act (CEQA), Sections 15061(b)(3) (No Potential for Causing Significant Effect on the Environment) and 15308 (Actions by Regulatory Agencies for Protection of the Environment). Therefore no further environmental review is required. NOTICE OF PUBLIC HEARING: Notice for this hearing was published in the Inland Valley Daily Tribune and San Gabriel Valley Tribune newspapers on May 10, 2013, in a 1/8 page display. Pursuant to Planning and Zoning Law Government Code Section 65091(a)(4), if the number of property owners to whom a public hearing notice would be mailed is greater than 1000, a local agency may provide notice by placing a display advertisement of at least 1/8 page in one newspaper of general circulation. A copy of the public notice was also posted at the City's three designated community posting sites. CONFORMANCE WITH GOVERNMENT CODE SECTION 65858: California Government Code Section 65858(d) states, "(t)en days prior to the expiration of (an) interim ordinance or any extension, the legislative body shall issue a written report describing the measures taken to alleviate the condition which led to the adoption of the ordinance." The June 19, 2012 City Council staff report describing the reason for the adoption of the Interim Urgency Ordinance satisfies this Government Code requirement. Prepared by: Grp S. Cle Senior Planner Reviewed by: David Doyle Assistant City Manager Attachments: 1. Ordinance No. XX (2013) 2. Ordinance No. 10A (2012) Reviewed by: Greg Gubman, AICP Community Development Director Interim Urgency Ordinance Extension #2 — Guest Houses and Second Units Page 2 3. City Council Staff Report Dated June 19, 2012 and Interim Ordinance No. 10 (2012) Interim Urgency Ordinance Extension #2 — Guest Houses and Second Units Page 3 Attachment 1 ORDINANCE NO. XX (2013) AN ORDINANCE OF THE CITY OF DIAMOND BAR EXTENDING ORDINANCE NO. 10(2012) PROHIBITING THE ISSUANCE OF PERMITS FOR GUEST HOUSES AND SECOND UNITS IN THE LOW DENSITY RESIDENTIAL (RL) ZONING DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE SECTION 65858. The City Council of the City of Diamond Bar does hereby ordain as follows: SECTION 1. Moratorium Extended, Ordinance No. 10 (2012), adopted June 19, 2012, and subsequently extended by Ordinance No. 10A (2012) on July 17, 2012, is hereby extended for one year. SECTION 2. Purpose and Findings: Urgency. The City's current provisions for permitting guest houses and second units in the Low Density Residential (RL) zoning district have the potential effect of causing the overconcentration of these land uses in certain neighborhoods, and fundamentally transforming the character of these neighborhoods from single-family to multi -family. Moreover, the ongoing foreclosure crisis has created the opportunity for investors to purchase bank -owned properties and construct guest houses or second units on such properties to enhance their rental revenue potential, and thus accelerate this transformation. The secondary impacts of these land uses, particularly pertaining to size, bulk, lot coverage, noise, traffic, parking and law enforcement can be more adequately addressed following review and updating of the City's current regulations. The City is currently studying new development standards and locational criteria for guest houses and second units in order to ensure proper and appropriate regulation of the use and occupancy of single-family properties throughout the city in order to preserve the character of the neighborhoods in which they are located. It is likely that zoning standards for these uses will change as a result of this update. The issuance of any permits for the development of guest houses or second units in the RL zoning district priorto the adoption of appropriate development standards could harm the City and its residents financially, aesthetically, and by degrading quality of life, and would thus result in a current and immediate threat to the public health, safety and welfare contemplated under Calfornia Government Code Section 65858. Due to the time required to prepare and adopt these new regulations and update the zoning ordinance, this Ordinance is intended to place an interim prohibition on the establishment of new facilities and uses in residential zoning districts as of the date of adoption hereof until new permanent regulations are prepared and adopted by the City Council. SECTION 3. Permits Prohibited. The issuance of permits for new guest houses or second units in the RL zoning district is hereby prohibited. Notwithstanding any provision of the Diamond Bar Municipal Code to the contrary, no zoning permits or approvals, subdivision maps or building permits for any new guest houses or second units shall be approved or issued in the RL zoning district during the pendency of this Ordinance Page 1 of 3 or any extension thereof. SECTION 4. Penalties. Violation of any provision of this Ordinance shall constitute a misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment in County jail for not to exceed six (6) months, or by both such fine and imprisonment. Each and every day such a violation exists shall constitute a separate and distinct violation of this Ordinance. In addition to the foregoing, any violation of this Ordinance shall constitute a public nuisance and shall be subject to abatement as provided by all applicable provisions of law. SECTION 5. Severability. If any part or provision of this Ordinance or the application to any person or circumstance is held invalid, the remainder of this Ordinance, including the application of such part of provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable. SECTION 6. Conflicting Laws. For the term of this Ordinance, or any extension thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any other City code, ordinance, resolution or policy. SECTION 7. California Environmental Quality Act Finding. This Urgency Ordinance is not subject to the California Environmental Quality Act ("CEQA") because this ordinance is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment (Section 15061 (b)(3) of the CEQA Guidelines); moreover, this Ordinance is also exempt from CEQA pursuant to Section 15308 of the CEQA Guidelines (Actions by Regulatory Agencies for Protection of the Environment). PASSED, APPROVED AND ADOPTED this 215` day of May, 2013. Jack Tanaka, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Urgency Ordinance was duly introduced, passed, and adopted by the City Council of the City of Diamond Bar, at a regular meeting of the City Council held on the 21 st day of May 2013, by the following vote: AYES: Council Member: NOES: Council Member: ABSTAIN: Council Member: ABSENT: Council Member: Page 2 of 3 ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar Page 3 of 3 Attachment 2 ORDINANCE NO. 10A (2012) AN ORDINANCE OF THE CITY OF DIAMOND BAR EXTENDING ORDINANCE NO. 10(2012) PROHIBITING THE ISSUANCE OF PERMITS FOR GUEST HOUSES AND SECOND UNITS IN THE LOW DENSITY RESIDENTIAL (RL) ZONING DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE SECTION 65858. The City Council of the City of Diamond Bar does hereby ordain as follows: SECTION 1. Moratorium Extended. Ordinance No. 10(2012), adopted June 19, 2012, is hereby extended for 10 months and 15 days. SECTION 2. Purpose and Findings: Urgency. The City's current provisions for permitting guest houses and second units in the Low Density Residential (RL) zoning district have the potential effect of causing the overconcentration of these land uses in certain neighborhoods, and fundamentally transforming the character of these neighborhoods from single-family to multi -family. Moreover, the ongoing foreclosure crisis has created the opportunity for investors to purchase bank -owned properties and construct guest houses or second units on such properties to enhance their rental revenue potential, and thus accelerate this transformation. The secondary impacts of these land uses, particularly pertaining to size, bulk, lot coverage, noise, traffic, parking and law enforcement can be more adequately addressed following review and updating of the City's current regulations. The City is currently studying new development standards and locational criteria for guest houses and second units in order to ensure proper and appropriate regulation of the use and occupancy of single-family properties throughout the city in order to preserve the character of the neighborhoods in which they are located. It is likely that zoning standards for these uses will change as a result of this update. Due to the time required to prepare and adopt these new regulations and update the zoning ordinance, this Ordinance is intended to place an interim prohibition on the establishment of new facilities and uses in residential zoning districts as of the date of adoption hereof until new permanent regulations are prepared and adopted by the City Council SECTION 3. Permits Prohibited. The issuance of permits for new guest houses or second units in the RL zoning district is hereby prohibited. Notwithstanding any provision of the Diamond Bar Municipal Code to the contrary, no zoning permits or approvals, subdivision maps or building permits for any new guest houses or second units shall be approved or issued in the RL zoning district during the pendency of this Ordinance or any extension thereof. SECTION 4. Penalties. Violation of any provision of this Ordinance shall constitute a misdemeanor and shall be punishab!e by a fine not to exceed $1,000 or by imprisonment in County jail for not to exceed six (6) months, or by both such fine and imprisonment. Each and every day such a violation oxists shall constitute a separate and distinct violation of this Ordinance. In addition to the foregoing, any violation of this Ordinance shall constitute a public nuisance and shall be subject to abatement as provided by all Page 1 of 2 applicable provisions of law. SECTION 5. Severability. If any part or provision of this Ordinance or the application to any person or circumstance is held invalid, the remainder of this Ordinance, including the application of such part of provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable. SECTION 6. Conflicting Laws. For the term of this Ordinance, or any extension thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any other City code, ordinance, resolution or policy. SECTION 7. California Environmental Quality Act Finding. This Urgency Ordinance is not subject to the California Environmental Quality Act ("CEQA") because this ordinance is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment (Section 15061 (b)(3) of the CEQA Guidelines); moreover, this Ordinance is also exempt from CEQA pursuant to Section 15308 of the CEQA Guidelines (Actions by Regulatory Agencies for Protection of the Environment). PASSED, APPROVED AND ADOPTED this 17th day of July, 2012. B � i inang, ayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Urgency Ordinance was duly introduced, passed, and adopted by the City Council of the City of Diamond Bar, at a regular meeting of the City Council held on the 17th day of July 2012, by the following vote: AYES: Council Member: Everett, Herrera, MPT/Tananka, M/Chang NOES: Council Member: gone ABSTAIN: Council Member: Tye ABSENT: Council Member: None ATTEST:. Tomtryett;ci�k�ir�s, City Clerk City of Diamond -Bar Page 2 of 2 Attachment 3 Agenda # 8. Meeting Date: June 19 2012 CITY COUNCIL �C x�R �a AGENDA REPORT �rs8g� TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma TITLE: An Interim Urgency Ordinanc Pursuant to Government Code Section 65858 prohibiting the issuance of permits for guest houses and second units in the Low Density Residential (RL) zoning district. RECOMMENDATION: Adopt Interim Urgency Ordinance No. XX(2012) to place a 45 -day moratorium on issuing permits for guest houses and second units in the RL zoning district. BACKGROUNDIDISCUSSION: It has come to staff's attention that a real estate investor has been systematically acquiring properties in the single-family neighborhood located along Fallow Field Drive, and obtaining building permits to build guest houses on them. Thus far, the one guest house has been completed, another is under construction on a second property, and efforts are underway to obtain permits to construct an ancillary dwelling unit on yet another property. This proliferation of guest and second units within a single neighborhood has the potential effect of changing the fundamental character of the neighborhood from single-family to multi- family, and this pattern could be repeated in other neighborhoods. Staff believes that the appropriate course of action at this time would be to bar the issuance of permits for guest houses and second units on all RL -zoned properties until new permanent regulations are prepared for adoption by the City Council. The focus of these new regulations would be to ensure that proper and appropriate standards are in place for the use and occupancy of single-family properties throughout the city in order to preserve the character of the neighborhoods in which they are located. The Interim Ordinance will be effective from the date of adoption and will place a 45 -day moratorium of issuing permits for new guest houses and second units on all RL -zoned parcels. Consistent with Government Code Section 65858, the Council may adopt up to two extensions of the moratorium after providing notice pursuant to section 65090 and holding a public hearing. The maximum duration of the extensions are ten (10) months, fifteen (15) days for the first, and twelve (12) months for the second. The City has determined that the adoption of the Urgency Ordinance is exempt in accordance to the 1970 California Environmental Quality Act (CEQA), Sections 15061 (b) (3) and 15308. PREPARED BY: REVIEWED BY: Greg Gubman, AICP Community Development Director Attachment: 1. Urgency Ordinance No. XX(2012) Dave Doyle Assistant City Manager Interim Urgency Ordinance—Guest Houses and Second Units Page 2 ORDINANCE NO. 10 (2012) AN INTERIM ORDINANCE OF THE CITY OF DIAMOND BAR PURSUANT TO GOVERNMENT CODE SECTION 65858 PROHIBITING THE ISSUANCE OF PERMITS FOR GUEST HOUSES AND SECOND UNITS IN THE RL ZONING DISTRICT AND . DECLARING THE URGENCY THEREOF. The City Council of the City of Diamond Bar does hereby ordain as follows SECTION 1. Purpose and findings. The City's current provisions for permitting guest houses and second units in the RL zoning district have the potential effect of causing the overconcentration of these land uses in certain neighborhoods, and fundamentally transforming the character of these neighborhoods from single-family to multi -family. Moreover, the ongoing foreclosure crisis has created the opportunity for investors to purchase bank -owned properties and construct guest houses or second units on such properties to enhance their rental revenue potential, and thus accelerate this transformation. The secondary impacts of these land uses, particularly pertaining to size, bulk, lot coverage, noise, traffic, parking and law enforcement can be more adequately addressed following review and updating of the City's current regulations. The City is currently studying new development standards and locational criteria for guest houses and second units in order to ensure proper and appropriate regulation of the use and occupancy of single-family properties throughout the city in order to preserve the character of the neighborhoods in which they are located. It is likely that zoning standards for these uses will change as a result of this update. Due to the time required to prepare and adopt these new regulations and update the zoning ordinance, this Ordinance is intended to place an interim prohibition on the establishment of new facilities and uses in residential zoning districts as of the date of adoption hereof until new permanent regulations are prepared and adopted by the City Council. SECTION 2. The issuance of permits for new guest houses or second units in the RL zoning district is hereby prohibited. Notwithstanding any provision of the Diamond Bar Municipal Code to the contrary, no zoning permits or approvals, subdivision maps or building permits for any new guest houses or second units shall be approved or issued in the RL zoning district during the pendency of this Ordinance or any extension thereof. SECTION 3. Penalties. Violation of any provision of this Ordinance shall constitute a misdemeanor and shall be punishable by a fine not to exceed $1,000 or by imprisonment in County jail for not to exceed six (6) months, or by both such fine and imprisonment. Each and every day such a violation exists shall constitute a separate and distinct violation of this Ordinance. In addition to the foregoing, any violation of this Ordinance shall constitute a public nuisance and shall be subject to abatement as provided by all applicable provisions of law. SECTION 4. Severability. If any part or provision of this Ordinance or the Page 1 of 3 application to any person or circumstance is held invalid, the remainder of this Ordinance, including the application of such part of provision to other persons or circumstances, shall not be affected and shall continue in full force and effect. To this end, the provisions of this Ordinance are severable. SECTION 5. Urgency. Based on the findings set forth in Section 1 hereof, the continued development of guest houses or second units in the RL zoning district pose a current and immediate threat to the public health, safety and welfare. This Ordinance is necessary to alleviate and address that threat by prohibiting the establishment of new guest houses or second units that may be inconsistent with new zoning standards currently being developed until those revised standards can be established and adopted. This ordinance is adopted pursuant to California Government Code Section 65858 and shall take effect immediately upon adoption by a four-fifths vote of the City Council. This ordinance shall be in full force and effect for a period of forty-five (45) days from the date of its adoption unless extended by the City Council in accordance with the provisions of California Government Code Section 65858. SECTION 6. Conflicting Laws. For the term of this Ordinance, or any extension thereof, the provisions of this Ordinance shall govern over any conflicting provisions of any other City code, ordinance, resolution or policy. SECTION 7. This Urgency Ordinance is not subject to .the California Environmental Quality Act ("CEQA") because the proposed code amendment will not result in a direct or reasonably foreseeable indirect physical change in the environment (Section 15060(c)(2) of the CEQA Guidelines) and this ordinance is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment (Section 15061 (b)(3) of the CEQA Guidelines); moreover, this ordinance is also exempt from CEQA pursuant to Section 15305 of the CEQA Guidelines (minor alterations in land use). PASSED, APPROVED AND ADOPTED this 19th day of June, 2012 - in ng Mayor Page 2 of 3 I, TOMMYE CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Urgency Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the 19th day of June, 2012 and Passed, Approved and Adopted by the City Council of the City of Diamond Bar by the following vote: AYES: COUNCIL MEMBERS: Everett, Tye, MPT/Tanaka, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Herrera ABSTAINED: COUNCIL MEMBERS: None P Tommye Crib`bins, City Clerk City of Diamond Bar Page 3 of 3 The Draft Budget for Fiscal Year 2013-14 is available for review in the office of the City Clerk during the hours of 7:30 a.m. to 5:30 p.m. or at the Diamond Bar Library Study Session City of Diamond Bar City Manager's Draft Recommended Fiscal Year 2013-2014 General Fund Budget City Council Study Session May 7, 2013 Introduction In FY 12-13, the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. Sales tax and property tax, which represent approximately 58% of General Fund revenues, are expected to increase 2.3% over already increased FY 12-13 anticipated revenues. Proposed expenditures for FY 13-14 are projected to increase 4.9%. The FY 13-14 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $131,340. City Manager's Draft Recommended Budget The City Manager's Draft Recommended FY 13-14 General Fund Budget continues to be conservative in revenue and expenditure growth, while maintaining service levels to the community. Using already reduced FY 12-13 mid -year budget levels as a baseline, FY 13-14 expenditures were maintained at those levels wherever possible to account for the modest growth in revenues. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. The City Manager's Draft Recommended Budget reflects General Fund estimated resources of $21,503,167 with anticipated appropriations of $21,371,757, resulting in a surplus of $131,340. The draft budget includes a use of $980,162 in General Fund reserves for various appropriations (itemized in detail below). Considering these figures, the reserve balance will be reduced from an estimated $16,717,948 to $15,869,126, a difference of $848,822. In the FY 12-13 adopted budget it was estimated that the City would end the 2012-13 fiscal year with $15,870,326 in General Fund reserves. Even though the proposed FY 13-14 budget includes use of General Fund reserves of $980,162, the projected fund balance at 6/30/2014 will be higher than the FY 12-13 adopted budget. 1 Estimated Resources - $21,503,167 The current proposed FY 13-14 General Fund Budget estimates resources to increase approximately 2.3% over FY 12-13 projected revenues. • Property Taxes Property tax revenues are estimated at $4,067,000, which is slightly higher than projected FY 12-13 levels. The growth in secured property taxes for FY 13-14 cannot exceed 2% under Proposition 13. The FY 13-14 projections assume a 1.75% growth in secured property taxes based upon growth of CPI (1.3%) in the Los Angeles Area. • Other Taxes & Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to the modest uptick in the local economy, projected FY 12-13 estimates were increased at mid -year and the final numbers are tracking approximately 2.4% over the mid -year increase. Consumer -based tax receipt estimates have been increased in FY 13-14 1.2% above the FY 12-13 increased levels. • State Subventions — There is an estimated increase of $84,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees. • From Other Agencies — This category includes $300,000 to be received from the City of Industry for the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted revenue source used for public transportation. These funds will be exchanged for General Fund dollars which are discretionary funds. • Fines & Forfeitures — There is an estimated increase of $4,000 primarily due to an anticipated increase in parking citation revenue. • Current Service Charges — Estimated resources in this category are up approximately $18,000 over FY 12-13 projections to $1,966,045. This category reflects planning, building, engineering and recreation fees. • Use of Money & Property — There is an estimated decrease of $6,000 due to the recognition of one time proceeds from the opening of an escrow related to the Site D property in FY 12-13. • Cost Reimbursements — During FY 13-14 staff anticipates recovering approximately $185,000 in legal fees that have been paid during the last couple of fiscal years that are attributable to outstanding code enforcement cases. 4 Estimated Appropriations - $21,371,757 The following are items of significance which have been incorporated into the FY 13-14 proposed General Fund budget: • personnel/Benefits — The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a cost of living adjustment (COLA) for City employees based on the March -to -March rates of the federal Consumer Price Index (CPI) for Wage Earners & Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 1.3%. Incorporated in the proposed FY 13-14 budget is a 1.5% COLA for employees in addition to a $50 increase in the employee's benefit allotment. The COLA and increase to the benefit allotment results in a grand total of $125,000 in additional personnel costs, $114,000 of which has a General Fund impact. The budget contains three vacant positions that have been frozen including a Management Analyst, a Senior Management Analyst (both in the City Manager's office), a Recreation Supervisor (Community Services). These vacancies equate to a savings of $217,000 to the General Fund. In order to more adequately meet the needs of the residents and the community, it is proposed that the vacant Planning Technician position be reclassified to an Assistant Planner. Due to an increased responsibility related to new and existing State and Federal regulations, the Finance Department is requesting to add an Accountant position. It is proposed that the Public Information Coordinator repositioned in order to enhance the City's communication goals. In addition the budget incorporates changing the Public Information Specialist position to Media Specialist at no additional cost. The proposed budget incorporates an additional Senior Maintenance Worker in order to increase productivity. Finally, it is proposed that the vacant Human Resources Manager position be increased from three-quarters time to full time. The total impact to the General Fund for all personnel changes is $185,807. • Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2013-14 law enforcement contract will be 2.4% for a total Law Enforcement budget of $5,912,736. This is an increase of $294,000 over the anticipated costs for FY 12-13. The budget increase also includes a payment of 4% or $212,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. Sheriff's staffing levels in Diamond Bar remain unchanged from FY 12-13. 3 • Law Enforcement Reserve Fund (Fund 012) - This is a new fund proposed by staff in order to fund future increases to the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source for this fund is from any savings realized in the annual Law Enforcement budget. This funding will be helpful beginning in FY 14-15 when the City has exhausted all of its Asset Forfeiture funds which pays for the STAR deputy. • Waste Hauler Fund (Fund 121) — This is a new fund proposed by staff in order to collect revenue received from the City's Waste Hauler. These fees are collected in order to mitigate damage to City streets caused by large trash trucks. Each year these funds are used to fund residential slurry seal projects. Use of Fund Balance Reserves - $980,162 The proposed FY 13-14 General Fund Budget includes the following use of reserves to fund the following expenditures: • Capital Improvement Projects (CIP) $119,058 - During FY 12-13 the City received this amount in waste hauler fees that were designated for the Residential Slurry Seal Project — Area 1B. This project will not be completed by June 30, 2013 and must be carried over to FY 13-14. Since this revenue source is General Fund revenue in FY 12-13, it becomes part of the General Fund fund balance at 6/30/13. Therefore in order to be used for the intended project next fiscal year, this timing difference is classified as a use of fund balance reserves. • Capital Improvement Projects (Parks) $227,898 — The City has been awarded grants in the amount of $177,898 for the construction of the Grandview Trail and the Grandview.Trail Link. A requirement of these grant funds is that the City matches such funds. Because Parks funds have been depleted over the years, the only funds available at this time for this purpose are General Fund Reserves. Also included is $50,000 for the design of the Heritage Park Community Center Improvements. • General Plan $80,000 — The City is in the process of updating the 2013-2021 Housing Element of the General Plan. • Document Scanning System $50,000 — Due to various State and local ordinances the City is required to keep numerous documents indefinitely. The records are best maintained in an electronic format which would enable the City to maintain such records off-site. n • Housing for Emergency Generator $65,000 — When the City transferred government services to the new Civic Center it became necessary to equip the building with an emergency generator which was purchased in FY 12-13. In order to properly house and protect the generator, staff is requesting $65,000 from General Fund reserves to construct such a housing. • Economic Development - $317,371 — This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. • Transfer Out — LLADS $120,835 - The City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the General Fund. In FY 13-14, it is anticipated that a total of $120,835 ($11,962 for District 38, $81,938 for District 39 and $26,935 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $25,000 less than the reserve contribution in FY 12-13 due to higher advertising and maintenance costs incurred in FY 12-13. Conclusion The economy is expected to grow, at a modest level, but at an increased rate over the current fiscal year. Revenues will grow slightly in FY 2013-14 but they are showing promise of a greater recovery in most of the City's major revenue sources. Continued use of innovative methods to deliver City services at the lowest possible costs along with prudent resource management will allow the City to maintain the outstanding services levels provided to our residents and business operators within the existing resources of the FY 2013-14 budget. The final draft of the FY 13-14 City Manager's Recommended Budget will be presented during the regular session of the May 21, 2013 City Council Meeting. At that time the City Council will be reviewing and discussing the General Fund, along with Special Funds, and the Capital Improvement Project plan. 5 CITY OF DIAMOND BAR GENERAL FUND BUDGET FY 2013-14 APPROPRIATIONS FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 City Council Actual Adjusted Projected Proposed ESTIMATED RESOURCES 268,344 285,000 185;500 320,000 -Property Taxes $3,918,254 $3,949,504 $3,996,616 $4,066,843 Other Taxes 5,713,080 5,860,745 6,003,292 6,076,148 State Subventions 4,680,453 4,694,994 4,692,571 4,776,544 From Other Agencies 123,180 1,608,520 - 300,000 Fines and Forfeitures 509,166 504,000 515,739 520,000 Current Services Charges 1,870,467 1,915,612 1,947,602 1,966,045 Use of Money & Property 1,103,491 1,137,789 1,051,235 1,045,255 Cost Reimbursements 9,770 25,000 477,000 210,000 Transfers -In Other Funds 1,508,188 1,552,659 1,255,319 1,562,100 Fd Balance Reserves 4,614,655 1,322,555 1,092,390 980,162 Total Estimated Resources $24,050,704 $22,571,378 $21,031,763 $21,503,097 APPROPRIATIONS City Council $151,748 $162,630 $151,835 $166,610 City Attorney 268,344 285,000 185;500 320,000 City Manager/City Clerk 1,247,754 917,476 866,641 1,125,628 Finance 429,876 439,683 435,619 538,252 Human Resources 191,358 272,113 235,343 289,621 Information Systems 767,406 1,175,759 1,175,741 830,225 General Government 660,594 416,165 -372,300 355,998 Civic Center 4,333,846 1,098,806 576,499 479,007 Public Information 549,807 570,565 554,275 592,714 Economic Development 195,291 220,696 137,481 317,371 Law Enforcement 5,441,520 5,863,983 5,618,950 5,912,736 Volunteer Patrol 3,550 6,000 3,500 5,000 Fire- 14,718 7,500 7,500 7,500 Animal Control 136,995 143,141 128,500 134,667 Emergency Preparedness 54,726 59,640 58,890 60,640 Community Dev./Planning 575,473 731,901 602,057 649,054 Building & Safety 426,917 431,096 464,263 482,900 Neighborhood Improvement 337,791 302,903 288,414 311,832 Community Services Admin 390,635 387,751 390,079 400,269 Diamond Bar Center -Oper. 907,496 922,381 931,358 1,106,289 Park Operations 966,547 954,033 990,128 1,106,137 Recreation 11748,702 1,764,516 1,690,093 1,791,543 Public Works - Admin 580,232 669,103 619,224 685,083 Engineering 320,503 330,842 299,501 382,572 Road Maintenance 1,149,005 1,223,119 1,212,245 1,250,903 Landscape Maintenance 351,291 377,760 377,760 363,375 Transfer -Out Other Funds 1,331,800 1,801,510 1,972,043 1,705,831 Total Appropriations 23,533,925 21,536,072 20,365,739 21,371,757 Excess Resources over Appropriations $516,779 $1,035,306 $666,024 $131,340 Fund Balance Reserves @ Beg of Year 21,242,190 17,144,314 17,144,314 16,717,948 Less Appropriations Carry Over Less Uses of Fd Bat Reserves (4,614,655) (1,322,555) (1,092,390) (980,162) Estimated Fd Bat Reserves @ 06/30 17,144,314 16,857,065 16,717,948 15,869,126 Uses of Fund Balance Reserves: City Hall Expansion/Move 3,586,128 - - General Plan 33,310 188,044 98,000 80,000 Economic Development 91,629 220,696 137,481 317,371 Payoff of CaIPERS side fund 588,271 - Election 45,633 - Transfer out -CIP 135,528 274,728 200,000 - Transfer out -LLADS 134,156 136,087 146,389 120,835 Emergency Generator 120,000 127,520 DBC Technology Upgrades 353,000 353,000 DBC Office Upgrades 30,000 30,000 Emergency Generator Housing 65,000 Document Scanning System 5D,D00 Residential Slurry Seal -Area 1B 119,058 Grandview Trail Construction 88,290 Grandview Trail Link Construction 89,608 Design - Heritage Park Com Ctr Imp 50,000 4,614,655 1,322,555 1,092,390 980,162 0 GENERAL FUND REVENUE SUMMARY CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed Property Taxes Sales Tax 2,588,125 2,584,818 2,584,933 30010 Current Secured 3,643,987 3,680,634 3,716,800 3,781,844 30020 Current Unsecured 162,208 166,870 165,450 168,345 30050 Supplemental Roll 88,575 80,000 90,347 92,153 30100 Prior Year Property Tax (9,076) (10,000) (7,500) (7,500) 30200 Misc. Property Taxes 1,923 2,000 1,954 2,000 30250 Interest Penalties & Delinquencies 30,637 30,000 29,565 30,000 34300 Total Property Taxes 3,918,254 3,949,504 3,996,616 4,066,843 Other Taxes 31010 Sales Tax 2,588,125 2,584,818 2,584,933 2,633,129 31011 Sales Tax Compensation Fund 813,917 900,182 900,182 877,774 31200 Transient Occupancy Tax 692,162 720,000 767,245 782,590 31210 Franchise Tax 1,415,924 1,451,825 1,483,725 1,507,655 31250 Property Transfer Tax 202,952 203,920 267,207 275,000 Permit Issuance Fee Total Other Taxes 5,713,080 5,860,745 6,003,292 6,076,148 Subventions - State: 9,160 10,076 10,983 34300 31340 Homeowners Exemption 33,468 35,000 32,577 35,000 31700 Motor Vehicle in Lieu (VLF) 61,467 - - - 31701 VLF - Property Tax in Lieu 4,585,518 4,659,994 4,659,994 4,741,544 Building Standards Adm Fee - Total Subventions -State 4,680,453 4,694,994 4,692,571 4,776,544 From Other Agencies 559,020 547,660 602,426 656,645 31334 County of LA Contrib-Library - 1,458,520 - - 31856 Ofc of Tr Safety Grants 2,180 - - - 31900 Intergovt Revenue -Other Cities 121,000 150,000 - 300,000 Business License Late Fees Total From Other Agencies 123,180 1,608,520 - 300,000 Fines & Forfeitures 32150 Vehicle Code Fines 347,790 335,000 351,270 352,000 32200 General Fines 24,256 22,000 25,469 24,000 32210 Municipal Code Fines 5,934 1,000 - 1,000 32230 Parking Fines 110,086 121,000 112,000 115,000 32250 Vehicle Impound Fees 21,100 25,000 27,000 28,000 Permit Issuance Fee Total Fines & Forfeitures 509,166 504,000 515,739 520,000 Current Service Charges: Building Fees: 34110 Building Permits 206,966 219,000 240,900 262,581 34120 Plumbing Permits 26,780 25,600 28,160 30,694 34130 Electrical Permits 30,834 27,250 29,975 32,673 34140 Mechanical Permits 20,995 19,000 20,900 22,781 34200 Permit Issuance Fee 50,547. 50,250 55,275 60,250 34250 Inspection Fees 12,017 9,160 10,076 10,983 34300 Plan Check Fees 193,546 182,450 200,695 218,758 34310 Plan Retention Fee 13,226 11,000 12,100 13,189 34350 SMTP Fees 2,940 2,950 3,245 3,537 34355 Building Standards Adm Fee - 1,169 1,000 1,100 1,199 Sub -Total 559,020 547,660 602,426 656,645 Planning Fees: 34430 Current Planning Fees 78,505 102,500 105,000 150,000 34560 Business License Fees 18,406 18,000 18,000 18,000 34561 Business License Late Fees 3,710 3,000 3,000 3,000 Sub -Total 100,621 123,500 126,000 171,000 Engineering Fees: 34610 Engr - Plan Check Fees 16,504 30,000 30,000 45,000 34620 Engr-Address Change Fee 1,385 10,000 10,000 5,000 34630 Engr- Encroachment Fees 91,543 70,000 70,000 70,000 34640 Engr- Inspections Fees 37,924 25,000 25,000 30,000 34650 Soils/Traffic/Misc Engring Fees 17,779 30,000 30,000 30,000 .34660 Traffic Mitigation - Engineering 8 - - CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2013-2014 Fund Balance Reserves Use of Fund Balance Reserves GENERAL FUND TOTAL 4,614,655 1,322,555 1,092,390 980,162 24,050,704 22,571,378 21,031,763 21,503,097 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 34662 Waste Hauler Fees 202,600 207,057 207,000. 89,319 34665 Industrial Waste Fees - 18,098 30,000 30,000 30,000 Sub -Total- 385,833 402,057 402,000 299,319 Recreation Fees: 34720 Community Activities 72,320 68,018 76,225 90,495 34730 Senior Activities 59,733 51,972 52,000 52,000 34740 Athletics 88,142 90,764 95,755 92,390 34760 Fee Programs 243,919 284,428 237,196 237,196 34780 Contract Classes 266,079 252,413 252,000 252,000 34800 Special Event Fees 94,800 94,800 104,000 115,000 Sub -Total 824,993 842,395 817,176 839,081 Total Current Service Charges 1,870,467 1,915,612 1,947,602 1,966,045 Use of Money and Property: - 36100 Investment Earnings 139,916 167,000 132,000 150,000 36110 Unrealized Gain/(Loss) on Invests (9,881) 36600 Returned Check Charges (1,259) 500 (1,000) 500 36610 Rents & Concessions 226,684 226,000 226,000 226,255 36615 DB Center Rental 640,557 634,853 591,000 591,000 36618 Facility Security 23,017 23,482 22,700 25,000 36620 Heritage Pk Bldg Rental 20,998 21,235 21,235 20,000 36625 Parks & Fields Rental 17,336 19,919 17,000 20,000 36630 Sale of Fixed Assets 160 - - 1,000 36635 Proceeds from Sale - 9,200 9,200 - 36650 Sale of Printed Material 6,446 5,000 2,000 5,000 36660 Donations .835 500 - 2,000 36800 Property Damage - Pub Wks 2,072 5,000 6,000 3,000 36810 Property Damage - Parks 38 100 100 500 36900 Miscellaneous Revenue 36,572 25,000 25,000 1,000 Total Use of Money and Property 1,103,491 1,137,789 1,051,235 1,045,255 Cost Reimbursements 36950 Cost Reimbursements 9,770 25,000 477,000 210,000 Total Cost Reimbursements 9,770 25,000 477,000 210,000 Transfers In -Other Funds: 39111 Transfer In - Gas Tax Fund 1,052,421 867,183 867,183 979,032 39115 Transfer In - Int. Waste Mgt. Fd 62,450 62,001 62,001 60,681 39116 Transfer In -Traffic Mitigation Fund - 271,758 - 225,000 39123 Transfer in - Safe Parks Fd 143,223 122,135 122,135 124,202 39126 Transfer In- COPS Fund 87,772 110,164 106,000 107,322 39127 Transfer In - Narc Asset Forfeiture 103,586 119,418 98,000 65,863 39129 Transfer In - JAG ARRA 34,295 - - - 39130 Transfer In - Edward Byrne JAG 24,441 - - - Total Transfers In -Other Funds 1,508,188 1,552,659 1,255,319 1,562,100 Fund Balance Reserves Use of Fund Balance Reserves GENERAL FUND TOTAL 4,614,655 1,322,555 1,092,390 980,162 24,050,704 22,571,378 21,031,763 21,503,097 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY13-14 TOTAL BUDGET $21,503,097 6,076,148 PROPERTY TAXES Amount Budgeted: 4,066,843 Current Secured (30010) Amount Budgeted: 2,633,129 3,781,844 1.75% base year inflation factor Amount Budgeted: 3,781,844 877,774 Current Unsecured (30020) Amount Budgeted: 877,774 168,345 1.75% base year inflation factor Amount Budgeted: 168,345 782,590 Supplemental Roll (30050) Amount Budgeted: 782,590 92,153 Historical - Based on home sales & home improvements 92,153 Prior Year Property Tax (30100) Amount Budgeted: (7,500) Historical - Based on re -assessments and overcharges (7,500) Misc. Property Taxes (30200) Amount Budgeted: Time Warner 2,000 Historical 2,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: Clear Channel 30,000 Historical 30,000 OTHER TAXES 6,076,148 Sales Tax (31010) Amount Budgeted: 2,633,129 Based on HdL FY 2013 projection 2,633,129 Sales Tax Compensation Fund (31011) Amount Budgeted: 877,774 Based on HdL FY 2013 projection 877,774 Transient Occupancy Tax (31200) Amount Budgeted: 782,590 Based on 2012/13 estimated + 2% 782,590 Franchise Tax (31210) Amount Budgeted: 1,507,655 Southern CA Edison 416,000 The Gas Company 120,000 Time Warner 425,460 Verizon FIOS 192,470 Clear Channel 26,725 Solid Waste -based on 5% of gross receipts 327,000 Property Transfer Tax (31250) Amount Budgeted: 275,000 Based on property sales 275,000 SUBVENTIONS - STATE 4,776,544 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical 35,000 Motor Vehicle in Lieu (31700) Amount Budgeted: This revenue has been eliminated by State - VLF Property Tx in Lieu (31701) Amount Budgeted: 4,741,544 Based on current yr + 1.75% growth 4,741,544 10 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY13-14 Page 2 FROM OTHER AGENCIES Amount Budgeted: 300,000 Intergov't Revenue - Other Cities (31900) Amount Budgeted; 262,581 300,000 Sale of Prop A Funds ($400,000 @ $0.75) Amount Budgeted: 300,000 30,694 FINES & FORFEITURES 30,694 520,000 Traffic Fines (32150) Amount Budgeted: 352,000 Based on current yr -annualized 352,000 Mechanical Permits (34140) Amount Budgeted: 22,781 General Fines (32200) Amount Budgeted: 22,781 24,000 Based on current year Amount Budgeted: 24,000 60,250 Permit Issuance Fee 60,250 Municipal Code Fines (32210) Amount Budgeted: 1,000.00 Various Municipal Code Fines 1,000.00 Plan Check Fees (34300) Amount Budgeted: 218,758 Parking Fines (32230) Amount Budgeted: 218,758 115,000 Based on current yr - annualized Amount Budgeted: 115,000 13,189 Plan Retention Fee 13,189 Vehicle Impound Fees (32250) Amount Budgeted: 28,000 Based on current yr - annualized 28,000 Building Standards Adm Fee (34355) Amount Budgeted: 1,199 CURRENT SERVICE CHARGES: 1,199 1,966,045 BUILDING FEES: Building Permits (34110) Amount Budgeted: 262,581 Building Permit Fees 262,581 Plumbing Permits (34120) Amount Budgeted: 30,694 Plumbing Permit Fees 30,694 Electrical Permits (34130) Amount Budgeted: 32,673 Electrical Permit Fees 32,673 Mechanical Permits (34140) Amount Budgeted: 22,781 Mechanical Permit Fees 22,781 Permit Issuance Fee (34200) Amount Budgeted: 60,250 Permit Issuance Fee 60,250 Inspection Fees (34250) Amount Budgeted: 10,983 Inspection Fees 10,983 Plan Check Fees (34300) Amount Budgeted: 218,758 Plan Check Fees 218,758 Plan Retention Fee (34310) Amount Budgeted: 13,189 Plan Retention Fee 13,189 SMIP Fees (34350) Amount Budgeted: 3,537 Primarily remitted to State 3,537 Building Standards Adm Fee (34355) Amount Budgeted: 1,199 Primarily remitted to State 1,199 11 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY13-14 Page 3 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 150,000 Planning Fees 150,000 Business License Fees (34560) Amount Budgeted: Adult Excursions 18,000 Business License Fees 8,750 18,000 7,550 Business License Late Fees (34561) Amount Budgeted: Concerts in the Park 3,000 Business License Late Fees 3,000 ENGINEERING FEES: Engr - Plan Check Fees (34610) Amount Budgeted: 45,000 Engineering Plan Check Fees 45,000 Engr - Address Change Fee (34620) Amount Budgeted: 5,000 Address Change Fee 5,000 Engr - Encroachment Fees (34630) Amount Budgeted: 70,000 Encroachment Fees 70,000 Engr- Inspections Fees (34640) Amount Budgeted: 30,000 Inspection Fees 30,000 Engr - Soils/Traffic/Misc Engr Fees (34650) Amount Budgeted: 30,000 Soils/Traffic/Misc Engineering Fees 30,000 Traffic Mitigation - Engineering (34660) Amount Budgeted: - Traffic Mitigation - Waste Hauler Fees (34662) Amount Budgeted: 89,319 Street Sweeping Fees 89,319 Industrial Waste Fees (34665) Amount Budgeted: 30,000 Industrial Waste Fees 30,000 RECREATION FEES Community Activities (34720) Amount Budgeted: 90,495 City Birthday Party 18,100 Haunted House/Fall Festival 3,250 Concert Share 16,350 Adult Excursions 30,420 DB4Youth 8,750 Winter Snowfest 7,550 Candy Cane Craft Fair 4,075 Concerts in the Park 2,000 Senior Activities (34730) Amount Budgeted: 52,000 Senior Excursions 34,000 Senior Activities 18,000 12 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY13-14 Athletics (34740) Amount Budgeted: 92,390 Youth Baseball 17,964 Youth Indoor Soccer- Mt Calvary 11,976 Youth Basketball 33,250 Adult Volleyball 3,200 Adult Basketball 26,000 Fee Programs (34760) Amount Budgeted: 237,196 Day Camp 142,500 Tiny Tots 94,696 Contract Classes (34780) Amount Budgeted: 252,000 Contract Classes 252,000 Special Event Fees Amount Budgeted: 115,000 Calvary Chapel - Sheriff 115,000 USE OF MONEY AND PROPERTY 1,255,255 Interest Earnings (36100) Amount Budgeted: 150,000 Assume slight uptick in rates in 13/14 and more funds invested 150,000 Returned Check Charges (36600) Amount Budgeted: 500 500 Rents & Concessions (36610) Amount Budgeted: 226,255 Soda Machine Contract -- Parks 6,000 Cell Site Contracts (2) -- Peterson Park 43,994 Cell Site Contract -- Eastgate Road Access 10,000 Cell Site Contracts (2) -- Pantera Park 52,473 Cell Site Contracts (3) -- DBC 108,288 Cell Site Contract - Next G./Crown Castle Micro Sites 5,500 Diamond Bar Center Rental (36615) Amount Budgeted: 591,000 Diamond Bar Center Rental 591,000 Facility Security (36618) Amount Budgeted: 25,000 Facility Security 25,000 Heritage Park Bldg Rental (36620) Amount Budgeted: 20,000 Heritage Park Community Center Rental 20,000 Parks & Fields Rental (36625) Amount Budgeted: 20,000 Pantera Park Activity Room Rental 5,000 Picnic Reservations 12,000 Ball Field Rental 3,000 Sale of Fixed Assets (36630) Amount Budgeted: 1,000 Surplus equipment 1,000 Sale of Printed Material (36650) Amount Budgeted: 5,000 5,000 13 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY13-14 Page 5 Donations (36660) Amount Budgeted: 2,000 2,000 Property Damage - Pub Wks (36800) Amount Budgeted: Economic Development Exp 3,000 Transfer -Out - LLADS 120,835 3,000 227,898 Property Damage - Parks (36810) Amount Budgeted: Document Scanning System 500 Emergency Generator Housing 65,000 500 80,000 Miscellaneous Revenue (36900) Amount Budgeted: 1,000 1,000 Cost Reimbursements (36950) Amount Budgeted: 210,000 Recoverable legal fees from code enforcement cases 185,000 Miscellaneous 25,000 TRANSFERS IN -OTHER FUNDS 1,562,100 Transfer In - Gas Tax Fund (39111) Amount Budgeted: 979,032 Utilities (001-5510-42126) Road Maintenance (001-5554-XXXX) less street sweeping & storm drainage limited to available funds 979,032 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 60,681 Street Sweeping (001-5554-45501) 45,681 Storm Drainage (001-5554-45512) 15,000 Transfer In -Traffic Imp Fund (39116) Amount Budgeted: 225,000 Transfer In - Traffic Imp Fund 225,000 Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 124,202 Youth Master Plan Implementation 89,202 Landscape Maintenance 35,000 Transfer In - COPS Fund (39126) Amount Budgeted: 107,322 Law Enforcement Technician Position 82,322 DB Fingerprinting Program 25,000 Transfer In - Narc Asset Forfeiture Fd (39127) Amount Budgeted: 65,863 Narcotics Deputy (STAR) 65,863 Fund Balance Reserves Amount Budgeted: 980,162 980,162 Economic Development Exp 317,371 Transfer -Out - LLADS 120,835 Transfer -Out - CIP (Parks Projects) 227,898 Transfer -Out- CIP (Streets Projects) 119,058 Document Scanning System 50,000 Emergency Generator Housing 65,000 General Plan 80,000 14 EXPENDITURE DETAIL SECTION & DEPARTMENT 15 CITY OF DIAMOND BAR Department - Legislative • City Council • City Attorney • City Manager/City Clerk CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2013-2014 Organization #: 001-4010 through 001-4030 DEPARTMENT INCLUDES: City Council $166,610 City Attorney 320,000 City Manager/City Clerk's Office 1,125,628 LEGISLATIVE SERVICES City Attorney 19.9 City Council d City Mgr/City Clerk's Office 69.8% Total Department Expenditures - $1,612,238 17 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 1,143,203 921,516 901,986 933,148 SUPPLIES 3.,234 2,500 1,500 2,500 OPERATING EXPENDITURES 201,750 87,090 69,990 230,590 PROFESSIONAL SERVICES 319,659 354,000 - 250,500 396,000 CAPITAL OUTLAY 0 0 0 50,000 DEPARTMENTTOTAL $1,667,846 $1,365,106 $1,223,976 $1,612,238 DEPARTMENT INCLUDES: City Council $166,610 City Attorney 320,000 City Manager/City Clerk's Office 1,125,628 LEGISLATIVE SERVICES City Attorney 19.9 City Council d City Mgr/City Clerk's Office 69.8% Total Department Expenditures - $1,612,238 17 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages. 40030 Part Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42112 Photography 42115 Advertising 42125 Telephone 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42390 Elections 3,051 TOTAL OPERATING EXP. PROFESSIONAL SERVICES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual - Adjusted Projected Proposed 750,239 648,260 634,760 651,623 260 1,500 500 1,500 557 - - - 9,322 11,850 8,050 12,852 224,040 110,086 108,800 111,066 8,680 7,658 7,558 9,634 3,475 3,051 3,051 3,702 11,164 9,684 9,840 10,611 135,466 129,427 129,427 132,159 1,143,203 921,516 901,986 933,148 2,957 2,500 1,500 2,500 277 - - - ,500 2,500 - 500 - 500 4,594 8,000 8,000 8,000 6,053 5,700 5,700 5,700 789 1,700 1,000 1,700 513 - 150 - 3,010 3,800 1,600 3,300 4,876 7,450 5,000 7,450 4,088 1,000 3,000 1,000 28,680 28,000 16,000 28,000 28,036 28,940 28,940 - 28,940 479 2,000 .500 1,000 120,632 - 100 145,000 201,750 87,090 69,990 230,590 44000 Professional Services 51,315 69,000 65,000 76,000 44020 Prof Svcs - General Legal 82,607 90,000 55,000 160,000 44021 Prof Svcs - Special Legal 10,651 15,000 - 1 500 35,000 44023 Prof Svcs - Sp Lgl-Code Enf 175,086 180,000 130,000 125,000 TOTAL PROF SVCS 319,659 354,000 250,500 396,000 CAPITAL OUTLAY 46220 Furniture - - - 50,000 - - 50,000 DEPARTMENTTOTAL 1,667,846 1,365,106 1,223,976 1,612,238 lu CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 SUPPLIES 41200 Operating Supplies 1,105 1,000 1,000 1,000 TOTAL SUPPLIES 1,105 1,000 1,000 1,000 OPERATING EXPENDITURES 42112 Photography FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 42125 Telephone Actual Adjusted Projected Proposed PERSONNEL SERVICES Rental/Lease of Equipment 789 1,700 1,000 40010 Salaries 43,865 44,760 44,760 44,760 40070 City Paid Benefits 1,877 5,850 2,050 5,906 40080 Retirement 11,303 5,986 5,800 6,188 40083 Worker's Comp. Exp. 364 358 358 358 40085 Medicare 891 649 1,140 1,370 40090 Benefit Allotment 60,531 63,627 63,627 66,627 - TOTAL PERSONNEL 118,831 121,230 117,735 125,210 SUPPLIES 41200 Operating Supplies 1,105 1,000 1,000 1,000 TOTAL SUPPLIES 1,105 1,000 1,000 1,000 OPERATING EXPENDITURES 42112 Photography - 500 - 500 42125 Telephone 2,543 2,700 2,700 2,700 42130 Rental/Lease of Equipment 789 1,700 1,000 1,700 42315 Membership & Dues 350 300 400 300 42320 Publications 25 200 - 200 42325 Meetings 1,365 1,000 1,000 1,000 42330 Travel -Conferences 8,850 16,000 10,000 16,000 42335 Travel -Mileage & Auto Allow 17,640 18,000 18,000 18,000 42340 Education & Training 250 - - - TOTAL OPERATING EXP. 31,812 40,400 33,100 40,400 DIVISION TOTAL - 151,748 162,630 151,835 166,610 19 TOTAL BUDGET SERVICES CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FY13-14 $166,610 Personnel (40010-40093) Amount Budgeted: 125,210 City Council Members ($746/mo + Bene's) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos 500 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo plus minutes) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 1,700 Cable Modems 1,700 Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 lications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 1,000 League, Chamber, Misc 1,000 Travel-Conferences(42330) Amount Budgeted: 16,000 League, CCCA, Nati League, SCAG, 16,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 118,000 Auto Allowance - 300/mo X 5 18,000 Education & Training (42340) Amount Budgeted: 20 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 DIVISION TOTAL 268,344 285,000 185,500 320,000 21 FY 2011.12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 82,607 90,000 55,000 160,000 44021 Prof Svcs - Special Legal - 10,651 15,000 500 35,000 44023 Prof Svcs - Sp Lgl Code Enf 175,086 180,000 130,000 125,000 TOTAL PROF SVCS 268,344 285,000 - 185,500 320,000 DIVISION TOTAL 268,344 285,000 185,500 320,000 21 TOTAL BUDGET CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY13-14 $320,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 160,000 City Attorney 160,000 Special Legal Svcs (44021) Amount Budgeted: 35,000 Special Litigations 25,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf (44023) Amount Budgeted: 125,000 City Prosecutor, County Dist Atty, Misc. 125,000 22 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012.13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES Advertising 4,594 8,000 8,000 40010 Salaries 706,374 603,500 590,000 606,863 40020 Over -Time Wages 260 1,500 500 1,500 40030 Part -Time Wages 557 - - - 40070 City Paid Benefits 7,445 6,000 6,000 6,946 40080 Retirement 212,737 104,100 103,000 104,878 40083 Worker's Comp. Exp. 8,316 7,300 7,200 9,276 40084 Short/Long Term Disability 3,475 3,051 3,051 3,702 40085 Medicare 10,273 9,035 8,700 9,241 40090 Benefit Allotment 74,935 65,800 65,800 65,532 145,000 TOTAL PERSONNEL 1,024,372 800,286 784,251 807,938 SUPPLIES 41200 Operating Supplies 1,852 1,500 500 1,500 41300 Small Tools & Equipment 277 - - TOTAL SUPPLIES 2,129 - 1,500 500 1,500 OPERATING EXPENDITURES 42115 Advertising 4,594 8,000 8,000 8,000 42125 Telephone 3,510 3,000 3,000 3,000 42200 Equipment Maintenance - 513 - 150 - 42315 Membership & Dues 2,660 3,500 1,200 3,000 42320 Publications 4,851 7,250 5,000 7,250 42325 Meetings 2,723 - 2,000 - 42330 Travel -Conferences 19,830 12,000 6,000 12,000 42335 Travel -Mileage & Auto Allow 10,396 10,940 10,940 10,940 42340 Education & Training - 229 2,000 500 1,000 42390 Elections 120,532 - 100 145,000 TOTAL OPERATING EXP. 169,938 46,690 36,890 190,190 PROFESSIONAL SERVICES 44000 Professional Services 51,315 69,000 65,000 76,000 TOTAL PROF SVCS 51,315 69,000 65,000 76,000 CAPITAL OUTLAY 46200 Office Equipment TOTAL CAPITAL OUTLAY DIVISION TOTAL 1,247,754 917,476 686,641 1,125,628 23 CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $1,125,828 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 807,938 City Manager Asst. City Manager Asst. to City Manager City Clerk Sr. Management Analyst Administrative Assistant Senior Office Specialist 0.80 FT 0.90 FT 0.50 FT 1.00 FT 0.50 FT 1.00 FT 0.30 FT 5.90 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Misc Office Supplies 1,500 all Tools & Equipment (41300) Amount Misc Small Tools OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 8,000 Public hearing notices 8,000 Telephone (42125) Amount Budgeted: 3,000 Cell phones - CM, ACM, CC 3,000 ibership & Dues (42315) ICMA (3) CM/ACM/ATCM SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCM/SMA (2) SGVCMA ICSC (1) CM SGVACM CCAC, IIMC, Natl Notary Assn, Natl Parliamentarians Amount Budgeted: 3,000 3,000 Publications (42320) Amount Budgeted: 7,250 CA Public Sector Directory, Various 750 City Attorney's Handbook from LOCC 2,500 West Code Updates 4,000 Page 2 Meetings (42325) Amount Budgeted: Various Travel -Conferences (42330) Amount Budgeted: 12,000 24 . CITY OF DIAMOND BAR CITY MANAGER / CLERK (001-4030) BUDGET DISCUSSION FY13-14 Includes travel for City Mgr, ACM, MA 12,000 League, MMASC, CCCA, ICMA, ICSC, etc League Election Conf., CCAC Annl Conf., City Clerk's Annl Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940 Misc Mileage Reimbursements 500 CM Auto Allowance ($500/mo) 6,000 ACM Auto Allowance ($250/mo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 1,000 1,000 Elections (42390) Amount Budgeted: 145,000 County Consolidation Services 145,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 76,000 Minute Secretary - City Council Minutes 10,000 Lobbying Svcs - Gonsalves $3,000/mo 36,000 Municode Supplement 10,000 Election Services 5,000 Miscellaneous 15,000 CAPITAL OUTLAY Office Equipment (46200) 50,000 Document Scanning System 50,000 25 CITY OF DIAMOND BAR Department - Admin. & Support • Finance • Human Resources • Information Systems • General Government • Civic Center • Public Information • Economic Development 26 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2013-2014 Organization #: 001-4050 through 001-4096 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENTTOTAL DEPARTMENT INCLUDES: FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed Finance J;;'� i?!d, ��rt,, 15.8% ,i �° tl %� t $1,385,312 $1,394,790 $1,375,550 $1,619,132 73,374 104,600 87,300 89,300 1,040,807 946,428 879,532 897,906 554,511 659,900 537,100 647,400 536,087 114,013 62,400 45,500 3,538,087 974,056 545,376 103,950 $7,128,178 4,193,787 $3,487,258 $3,403,188 Finance $538,252 Human Resources 289,621 Information Systems 830,225 General Government 355,998 Civic Center 479,007 Public Information 592,714 Economic Development 317,371 ADMINISTRATION AND SUPPORT Human Resources 8.5% Info Systems 24.4% Finance J;;'� i?!d, ��rt,, 15.8% ,i �° tl %� t 410.5% General Govt Civic Center public Information Econ mic Development 17.4% 9.3% Total Department Expenditures - $3,403,188 27 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 911,797 991,904 985,624 1,173,817 40020 Over -Time Wages 12,322 12,000 12,025 9,000 40070 City Paid Benefits 11,122 14,102 13,542 16,901 40080 Retirement 289,930 168,777 164,112 202,859 40083 Worker's Comp. Exp. 13,337 14,881 13,282 16,436 40084 Short/Long Term Disability 5,026 6,220 5,965 7,160 40065 Medicare/Social Security 13,200 14,382 14,590 17,855 40086 Post Retirement Benefits 7,512 8,640 8,190 8,640 40090 Benefit Allotment 115,706 130,384 130,220 166,464 40093 Benefit Adm/Unemployment 5,360 33,500 28,000 - 42129 TOTAL PERSONNEL 1,385,312 1,394,790 1,375,550 1,619,132 SUPPLIES 41200 Operating Supplies 57,736 79,500 64,500 69,250 41300 Small Tools & Equipment 1,492 1,300 1,500 1,550 41400 Promotional Supplies 14,146 23,800 21,300 18,500 TOTAL SUPPLIES 73,374 104,600 87,300 89,300 OPERATING EXPENDITURES 42100 Photocopying - 14,562 - 12,000 12,000 12,000 42190 Printing 33,384 28,100 - 29,000 41,000 42112 Photography 265 . 1,100 1,100 1,100 42113 Engraving Svcs 727 2,000 1,000 2,000 42115 Advertising 42,199 32,100 32,100 36,500 42120 Postage 84,686 78,950 72,450 82,950 42121 Mailing Services 41 - 500 - 42125 Telephone 40,083 40,000 41,000 41,359 42126 Utilties 92,906 171,200 130,000 126,000 42128 Banking Charges 10,378 10,500 10,500 20,100 42129 Banking Chgs-LOC Fees 58,627 - - - 42130 Rental/Lease of Equipment 1,440 3,800 1,500. 500 42140 Rental/Lease of Real Prop 202,986 52,500 52,500 24,908 42200 Equipment Maintenance 12,705 7,000 8,000 8,000 42205 Computer Maintenance 151,209 194,475 194,000 194,175 42210 Maint. of Grounds/Bldgs 183,948 157,608 169,000 172,694 42310 Fuel 3,035 3,500 2,000 3,500 42315 Membership & Dues 46,574 48,700 45,732 54,195 42320 Publications 2,832 2,940 1,500 2,500 42325 Meetings 14,834 38,410 37,500 22,010 42330 Travel-Conferences/Researct 10,473 13,500 9,000 13,500 42335 Travel -Mileage & Auto Allow 7,155 9,320 9,100 9,790 42340 Education & Training 3,832 25,025 11,000 16,825 42341 Employee Tuition Reimb 25 6,000 - - 3,000 42345 Pre -Employment Screening 7,331 4,500 7,500 7,000 42346 Misc Employee Benefits 1,389 1,200 1,300 1,300 42347 Employee Recognition Pgm 985 2,000 250 1,000 42395 Misc Expenditures (694) 47160 Bad Debt Expense 12,890 - - - TOTAL OPERATING EXP. 1,040,807 946,428 879,532 897,906 W, PROFESSIONAL SERVICES 44000 Professional Services 479,892 562,900 450,100 548,700 44010 Prof Svcs-Acctg & Auditing 29,964 46,000 35,000 47,500 44030 Prof Svcs -Data Processing 44,655 51,000 52,000 - 51,200 TOTAL PROF SVCS 554,511 659,900 537,100 647,400 CONTRACT SERVICES 45000 Contract Services 536,087 114,013 62,400 45,500 TOTAL CONTRACT SVCS. 536,087 114,013 62,400 45,500 CAPITAL OUTLAY 46200 Office Equipment - 500 500 500 46220 Furniture/Fixtures 783,479 275,005 159,049 10,000 46230 Computer Equip -Hardware (84,184) 354,000 354,000 1,000 46235 Computer Equip -Software 180 1,000 1,000 21,000 46240 Communications Equip 46250 Misc Equipment 535 7,000 7,060 6,450 46305 Real Estate Acquisition - - - - 46310 Bldg Improvements -Civic Ctr 2,838,077 336,551 23,767 46410 Capital Improvements - - - 65,000 3,538,087 974,056 545,376 103,950 DEPARTMENT TOTAL $7,128,178 $4,193,787 $3,487,258 $3,403,188 29 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES Printing 1,272 1,500 1,000 40010 Salaries 214,855 267,514 274,996 348,510 40020 Over -Time Wages 830 1,000 1,000 1,500 40070 City Paid Benefits 3,226 3,962 3,625 5,245 40080 Retirement 70,423 44,718 43,345 60,230 40083 Worker's Comp. Exp. - 1,767 2,140 2,206 2,788 40084 Short/Long Term Disability 1,290 1,632 1,572 2,126 40085 Medicare 3,054 3,879 4,087 5,576 40090 Benefit Allotment 32,262 37,368 37,368 52,008 14,970 TOTAL PERSONNEL 327,707 362,213 368,199 477,982 SUPPLIES 41200 Operating Supplies 1,782 1,500 1,000 1,500 41300 Small Tools & Equipment - 300 - 300 TOTAL SUPPLIES 1,782 1,800 1,000 1,800 OPERATING EXPENDITURES 42110 Printing 1,272 1,500 1,000 2,000 42125 Telephone 303 520 - 520 520 42315 Membership & Dues 892 1,200 500 900 42320 Publications - 200 - 200 42325 Meetings - 450 100 250 42330 Travel -Conferences 670 4,000 2,500 4,000 42335 Travel -Mileage & Auto Allow 1,965 3,300 - 3,300 3,300 42340 Education & Training 1,820 2,000 2,000 3,800 TOTAL OPERATING EXP.- 6,922 13,170 9,920 14,970 PROFESSIONAL SERVICES 44000 Professional Services 71,715 37,500 31,500 11,000 44010 Prof Svcs-Acctg &Auditing 21,750 25,000 25,000 32,500 TOTAL PROF SVCS - 93,465 62,500 56,500 43,500 DIVISION TOTAL 429,876 439,683 435,619 538,252 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 13-14 TOTAL BUDGET $538,252 PERSONNEL SERVICES Personnel (40010-40093) Full Time Finance Director Senior Accountant Accountant Accounting Technician SUPPLIES Amount Budgeted: 477,982 0.85 FT 0.95 FT 1.00 FT 1.20 FT 3.00 FT Operating Supplies (41200) Amount Budgeted: 1,500 Miscellaneous Office Supplies 1,500 Small Tools and Equipment (41300) Amount Budgeted: 300 Miscellaneous 300 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Printing of Forms & CAFR 500 Printing of Budget 750 Printing of Checks & Forms 750 Telephone (42125) Amount Budgeted: 520 Cell Phone Allow - Fin Director 520 Membership & Dues (42315) Amount Budgeted: 900 GFOA 600 CMTA 150 CSMFO 150 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, 100 GASB Info 100 Meetings (42325) Amount Budgeted: 250 Misc -. CSMFO, etc. 250 Travel -Conferences (42330) Amount Budgeted: 4,000 GFOA- Location TBD 1,000 CSMFO 1,000 CMTA 1,000 CaIPERS 1,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,300 Misc 300 Auto Allowance - Finance Director 3,000 Education & Training (42340) Amount Budgeted: 3,800 CaiPERS Training 500 Diehl Evans Payroll Tax Class 500 GASB Update 300 CMTA Training 500 Pentamation Budget Module Training 2,000 31 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 13-14 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 11,000 CAFR Info 500 GFOA Award Program 500 Finance Special Projects 10,000 Prof Svcs•Acctg & Auditing (44010) Amount Budgeted: 32,500 Audit Contract 25,000 Deferred Compensation Fiduciary Consultant 7,500 32 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 OPERATING EXPENDITURES 42110 Printing FY 2011-12 FY 2012-13 FY 2012.13 FY 2013-14 42115 Advertising Actual Adjusted Projected Proposed PERSONNEL SERVICES Telephone 360 360 360 40010 Salaries 105,625 129,400 129,400 180,095 40020 Over Time Wages 48 - - - 40070 City Paid Benefits 1,045 2,374 2,374 2,755 40080 Retirement 40,339 22,633 22,633 31,124 40083 Worker's Comp. Exp. 982 1,141. 1,141 1,548 40084 - Short/Long Term Disability 478 789 789 1,099 40085 Medicare 1,511 1,876 1,876 2,761 40090 Benefit Allotment 12,231 20,020 20,020 26,700 40093 Benefits Administration 3,441 33,500 28,000 - 1,300 TOTAL PERSONNEL 165,700 211,733 206,233 246,082 SUPPLIES TOTAL OPERATING EXP. .17,682 49,380. 41200 Operating Supplies 495 1,000 2,000 2,000 41400 Promotional Supplies 1,269 1,500 - 1,000 2,000 TOTAL SUPPLIES 1,764 2,500 2,000 3,000 OPERATING EXPENDITURES 42110 Printing - 600 - 500 42115 Advertising 3,800 3,000 3,000 3,000 42125 Telephone 360 360 360 519 42315 Membership & Dues 319 5,000 4,000 5,480 42320 Publications 973 1,000 500 750 42325 Meetings 354 1,700 1,200 1,500 42330 Travel -Conferences 1,426 2,800 - 2,800 42335 Travel-Mileage/Auto Allow 720 1,220 1,000 1,690 42340 Education & Training - 20,000 6,000 10,000 42341 Employee Tuition Reimb 25 6,000 - 3,000 42345 Pre -Employment Screening 7,331 4,500 7,500 7,000 42346 Misc Employee Benefits 1,389 1,200 1,300 1,300 42347 Employee Recognition Prgm. 985 2,000 250 1,000 TOTAL OPERATING EXP. .17,682 49,380. 25,110 38,539 PROFESSIONAL SERVICES 44000 Professional Services 6,212 8,500 2,000 2,000 TOTAL PROF SVCS 6,212 8,500 2,000 2,000 DIVISION TOTAL 191,358 272,113 235,343 289,621 33 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $289,621 PERSONNEL SERVICES Personnel (40010-40095) Amount Budgeted: 246,082 Full Time Asst. City Manager 0.05 FT Human Resources Manager 1.00 FT Human Resources Technician 1.00 FT 2.05 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Miscellaneous office supplies 2,000 Promotional Items (41400) Amount Budgeted: 1,000 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 Personnel Rules & Regulations Re -printing and update 500 Advertising (42115) Amount Budgeted: 3,000 Employment Advertising 3,000 Telephone (42125) Amount Budgeted: 519 Cell Phone - HR Mgr ($43.25/mo) 519 Membership & Dues (42315) Amount Budgeted: .5,480 LCW - ERC (Consortium Membership) 4,500 SCPMA 100 PELRAC/NPERLA 200 SHRM 180 SCPLRC (Agency membership) 100 IPMA-HR 400 Publications (42320) Amount Budgeted: 750 JJ Keller & Associates (Labor Law Posters) 500 Top Health Wellness Publications - 250 Meetings (42325) Amount Budgeted: 1,500 Quarterly Employee Training Meetings 1,000 Interview Panels 500 34 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY13-14 Page 2 Travel -Conferences (42330) - Amount Budgeted: 2,800 CALPELRA Annual Conference 1,500 LCW Annual Conference 500 CaIPERS Annual Conference 600 SCPMA Annaul Conference 200 Travel-Mileage/Auto Allowance (42335) Amount Budgeted: - 1,690 Auto Allowance - HR Manager ($120/mo) 1,440 Milage Reimbursement -HR Technician 250 Education & Training (42340) Amount Budgeted: 10,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence, CITYWIDE TRAINING 10,000 Employee Tuition Reimbursement (42341) Amount Budgeted: 3,000 Citywide Account ($1,500/Employee) Estimated Participation: 2 Employees 3,000 Pre-employment Screening (42345) Amount Budgeted: 7,000 Live Scan (Fingerprinting) 1,000 Fingerprinting for Contract Class Instructors 1,000 Pre -Employment Physicals 5,000 Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Amount Budgeted: 1,300 Section 125 Benefits - Admin Charges 1,300 Employee Recognition Program (42347) Amount Budgeted: 1,000 Employee Appreciation Event/Recognition Program - 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Bilingual Pay Testing Svcs 500 Background Investigations 500 Temp Clerical Svcs- various departments 1,000 35 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES Telephone 3,828 2,400 3,400 40010 Salaries 304,698 301,260 301,260 305,777 40020 Over -Time Wages 3,975 1,500 1,500 1,500 40070 City Paid Benefits 2,989 3,593 3,593 3,627 40080 Retirement 93,189 50,359 50,359 52,844 40083 Worker's Comp. Exp. 4,654 4,435 4,435 4,502 40084 Short/Long Term Disability 1,656 1,838 1,838 1,865 40085 Medicare 4,369 4,368 4,368 4,434 40090 Benefit Allotment 33,109 33,696 33,696 35,316 2,525 TOTAL PERSONNEL 448,639 401,049 401,049 409,865 SUPPLIES 41200 Operating Supplies 12,637 17,500 17,000 17,250 41300 Small Tools & Equipment 992 1,000 1,500 1,250 TOTAL SUPPLIES 13,629 18,500 18,500 18,500 OPERATING EXPENDITURES 42125 Telephone 3,828 2,400 3,400 3,500 42205 Computer Maintenance 151,209 194,475 194,000 194,175 42210 Maint of Grounds/Buildings - - 42315 Membership & Dues 1,698 1,660 1,792 1,800 42320 Publications 797 390 - 200 42325 Meetings 1,139 1,260 1,200 1,260 42330 Travel -Conferences 3,270 4,200 4,000 4,000 42335 Travel -Mileage & Auto Allow 3,000 3,200 3,200 3,200 42340 Education & Training 2,012 2,525 2,500 2,525 TOTAL OPERATING EXP. 166,953 210,110 210,092 210,660 PROFESSIONAL SERVICES 44000 Professional Services 74,393 112,500 111,500 110,500 44030 Prof Svcs -Data Processing 44,655 51,000 52,000 51,200 TOTAL PROF SVCS 119,048 163,500 163,500 161,700 CONTRACT SERVICES 45000 Contract Services 17,155 26,600 26,600 26,500 TOTAL CONTRACT SVCS. 17,155 26,600 26,600 26,500 CAPITAL OUTLAY 46220 Office Equipment -Furniture - 500 500 500 46230 Computer Equip -Hardware 1,267 354,000 354,000 1,000 46235 Computer Equip -Software 180 1,000 1,000 1,000 46250 Misc Equipment 535 500 500 500 1,982 356,000 356,000 3,000 DIVISION TOTAL 767,406 1,175,759 1,175,741 830,225 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 13-14 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full Time: Info Systems Director Network/Systems Administrator IS Support Technician SUPPLIES 830,225 Amount Budgeted: 0.85 FT 0.95 FT 0.90 FT 2.70 FT 409,865 Supplies (41200) Amount Budgeted: 17,250 Office Supplies 1,000 Toner for Printers 15500 Ultrium Tapes & Cleaning Tapes 500 Mixed Transfer Media 250 Small Tools & Equipment (41300) Amount Budgeted: 1,250 Departmental Cable/Network Tools 250 Water Monitoring for around AC units & Fire Suppression Spare Computer Parts 1,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 3,500 Wireless cards (Remote Access & Support) (2) 1,100 Cell Telephone reimbursement (2) 2,400 Computer Maintenance (42205) Amount Budgeted: 194,175 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs w/Portal) 24,500 Finance - Pentamation - PLUS and GRS 32,250 Document Imaging - Fortis (CM) 7,350 Recreation -Vermont Systems RecTrac 5,250 Scala (DBTV3, Kiosk) - 0 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr. Sid, Time Tracker 600 City Clerk- FastTrack (ggone software) 600 E -Government Verisign SSL carts (renewal 3 sites x2 domains) 6,000 eEye (Secure [IS) (3 Sites). 1,000 Domain Name Registration (WWW domains -4) 200 Domain Name Registration (.Gov Domain) 125 Domain Names (DBC - New) 200 Parcel Quest 1,250 WebTrends 700 DataQuick 2,700 GIS Maintenance (ESRI - 40% in Fund. 113) 7,200 37 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) 19,500 BUDGET DISCUSSION 2,500 FY 13-14 4,000 Page 2 2,500 Telephone 7,500 Message on Hold Recordings 1,000 Network/Utilities - 1,000 Microsoft Annual Enterprise Software Agreement 21,500 TracklT (Knowledge Base & Maint) 3,000 TracklT (Deploy) 700 eEye (IRIS) 300 Anixis (UAF) 200 GFI Languard 1,250 Disk Defragmentation (Workstations) 1,000 Server and Desktop Imaging software 1,350 Symantec BackupExec 7,100 Diskeeper Maintenance (Servers) 1,500 Orion Solarwinds Engineer (1yr Maint.) 1,300 Altima (NetZoom) 400 Trendmicro Anti -Virus (e-mail) - _ 2,500 Barracuda - Annual Software Maint 2,000 Symantec Recovery Server (25 Servers) 4,200 GovIS (Contract Mgmt Software) 3,000 Retina - Annual Maint. 2,500 M86- Web Management & Reporting (SW) 2,800 M86 - Web Marshal 2,500 Automate -Annual Maint 1,200 Hardware Maintenance: Cisco Network Equipment (part in 118) 19,500 F5 - VPN 2,500 FATPipe - Load Balancers 4,000 Barracuda (HW Maint.) 2,500 Hewlett Packard Tape Libraries (City. 2) 7,500 Fluke Annual Maint 1,250 M86 R3000 - HW (2) - 1,000 HP Server Extended Support (Servers) 2,200 Hewlett Packard IF Console (2) 1,000 Membership and Dues (42315) Amount Budgeted: 1,800 MISAC (ACM, Dir, Network Engr.) 750 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (ISSA) 175 Computer Security Institute 175 IEEE 195 ASIS (Information Security) 120 ISACA 125 PMI (Management) 110 Publications (42320) Amount Budgeted: 200 Windows IT Security Newsletter 200 Meetings (42325) Amount Budgeted: 1,260 City Staff Training (4 to 6 Events Per Year) 660 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 CAN CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 13-14 Pace 3 Travel -Conferences (42330) Amount Budgeted: 4,000 MISAC Annual Conference (1) 1,400 RSA Security Conference (1) 1,000 GTC West (1) 600 ESRI - Users conference (1) 1,000 Internet Streaming Svcs (Granicus) 12,500 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) Amount Budgeted: 2,525 On -Line Microsoft Training (HALO Annual Subscription) 525 Microsoft/Prometric Education/Exam Vouchers 1,250 Cisco/PearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 110,500 Microsoft Support 2,500 CityView Consulting (Go -Live) 65,000 GIS Consulting (Comdyn) 31,000 Network Engineering & Security Consulting (ComDyn) 12,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 51,200 TelePacific (7 MB Data Line - Source 1) 10,500 Time Warner (10M Data line - Source 2) 15,500 Gov Partners Hosting 10,500 Web Off -Site Hosting 2,200 Internet Streaming Svcs (Granicus) 12,500 CONTRACT SERVICES - Contract Services (45000) Amount Budgeted: 26,500 Service Contract- Printers PM Service (City Wide) 10,000 123Stat (Webtrac monitoring) 1,500 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 9,000 ESRI - Online GIS Data Services - 1,000 Phone System Support & Maint 3,000 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 500 Misc Furniture (Cabinets, shelves, etc.) 500 Computer Equipment -Hardware (46230) Amount Budgeted: 1,000 Health or Safety Ergonomic Devices 1,000 Computer Equipment -Software (46235) Amount Budgeted: 1,000 Misc Software 1,000 Miscellaneous Equipment (46250) Amount Budgeted: 500 Misc Equipment 500 39 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40086 Post Retirement Benefits 7,512 8,640 8,190 8,640 40093 Benefits Adm/Unemploymt 1,919 - - - TOTALPERSONNEL 9,431 8,640 8,190 8,640 SUPPLIES Photocopying 41200 Operating Supplies 18,471 20,000 15,000 - 19,000 41300 Small Tools & Equipment 500 - - 41400 Promotional Supplies 2,501 - 4,000 3,000 4,000 TOTAL SUPPLIES 21,472 24,000 18,000 23,000 OPERATING EXPENDITURES 42100 Photocopying 14,562 12,000 12,000 12,000 42110 Printing 11,415 10,000 12,000 12,000 42113 Engraving Svcs 727 2,000 1,000 2,000 42120 Postage 36,586 28,500 22,000 28,500 42121 Mailing Services 41 - 500 - 42125 Telephone 34,111 35,000 35,000 35,000 42128 Banking Charges 10,378 10,500 10,500 20,100 42129 Banking Chgs-Bond Fees 58,627 - - - 42130 Rental/Lease of Equipment 1,440 3,800 1,500 500 42140 Rental/Lease of Real Prop 202,986 52,500 52,500 24,908 42200 Equipment Maintenance 12,705 7,000 8,000 8,000 42210 Maint. of Grounds/Bldgs 6,859 4,525 5,000 - 42310 Fuel 3,035 3,500 2,000 3,500 42315 Membership & Dues 42,115 37,550 37,550 42,700 42320 Publications 949 1,350 1,000 1,350 42325 Meetings 13,341 35,000 35,000 19,000 42395 Misc Expenditures (694) - - - 47160 Bad Debt Expense 12,890 - TOTAL OPERATING EXP. 462,073 243,225 235,550. 209,558 PROFESSIONAL SERVICES 44000 Professional Services 159,404 118,800 100,000 99,800 44010 Prof Svcs-Acctg & Auditing 8,214 21,000 10,000 15,000 TOTAL PROF SVCS 167,618 139,800 110,000 114,800 CAPITAL OUTLAY 46250 Misc Equipment 500 560 - - 500 560 - DIVISION TOTAL 660,594 416,165 372,300 355,998 affll CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $355,998 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 8,640 Health Benefit - Retiree Medical ($120/Mo-6 Retirees) 8,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 19,000 General Supply Room Supplies 12,000 8,000 Copy Paper 12,000 8,000 Kitchen Amount Budgeted: 3,000 12,000 Printing of stationery, envelopes, Small Tools & Equipment (41300) Amount Budgeted: - Misc Engraving Svcs (42113) Amount Budgeted: Promotional Supplies (41400) Amount Budgeted: 4,000 City Pins 2,000 City Tiles 2,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 12,000 Xerox copy charges 12,000 Printing (42110) Amount Budgeted: 12,000 Printing of stationery, envelopes, 12,000 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 Postage (42120) Amount Budgeted: 28,500 City-wide postage charges including Fed -Ex 28,500 Mailing Services (42121) Amount Budgeted: - Special City wide mailings - Telephone (42125) Amount Budgeted: 35,000 City Hall Phones 35,000 Banking Charges (42128) Amount Budgeted: 20,100 Banking Fees 10,500 Cash Safes - DB Center & City Hall 9,600 Rental/Lease of Equipment (42130) Amount Budgeted: 500 Water/Coffee Equipment 500 Rental/Lease of Real Prop (42140) Amount Budgeted: 24,908 Storage Unit Rents AQMD Facilities Lease 24,908 ($2,050/mo. for 6 mos., $2,101.25/mo for 6 mos.) 41 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY13-14 Page 2 Equipment Maintenance (42200) Amount Budgeted: 8,000 Pool Cars 3,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: - Live Plants (Annual Cost - Moved to Civic Center) - - Fuel (42310) Amount Budgeted: 3,500 Pool Vehicles 3,500 Membership & Dues (42315) _ Amount Budgeted: 42,700 League of California Cities 15,500 CCCA 3,700 SGVCOG 5,000 N LC 4,500 SCAG 5,000 Four Corners Coalition 5,000 WCCA 2,000 Misc 2,000 Note:SGVCOG total dues are $23,150 (GF -$5,000, AQMD -$7,000, Prop C -$11,150) Publications (42320) Amount Budgeted: 1,350 Misc 1,000 Newspapers 350 Meetings (42325) Amount Budgeted: 19,000 Supplies for City council meetings, task force mtgs 5,000 Delegations 1,000 Legislative Dinners 1,000 Contract Cities - 10,000 Misc Meetings 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 99,800 Property Tax Admin - LA County 65,000 AV Svcs - City Council Meetings - 5,000 Bank Courier Services 4,800 Misc 25,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 15,000 Sales Tax & Transfer Tax Auditing Svcs. 15,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - Misc 42 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 288 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed - 26,350 25,000 47,237 - 1,000 1,000 1,000 - 650 650 1,244 - 1,880 1,775 8,164 - 916 700 1,417 - 166 166 288 - 382 382 713 - 8,010 8,010 13,200 - 39,354 37,683 73,263 17,617 32,000 22,000 27,000 17,617 32,000 22,000 27,000 -- 42125 Telephone 962 1,200 1,200 1,300 42126 Utilities 92,906 171,200 130,000 126,000 42210 _ Maint. of Grounds/Bldgs - 177,089 153,083 164,000 172,694 TOTAL OPERATING EXP. 270,957 325,483 295,200 299,994 PROFESSIONAL SERVICES 44000 Professional Services 2,235 23,500 23,500 1,500 TOTAL PROF SVCS 2,235 23,500 23,500 1,500 CONTRACT SERVICES 45000 Contract Services 474,672 53,113 1,500 - 45300 CS -Community Svcs 32,260 13,800 13,800 - TOTAL CONTRACT SVCS. 506,932 66,913 15,300 - CAPITAL OUTLAY 46220 Fumiture/Fixtures/Tele 783,479 275,005 159,049 10,000 46230 Computer Equip -Hardware (85,451) - - 46250 Misc Equipment 2,250 46305 Real Estate Acquistion - - - 46310 Building Improvements 2,838,077 336,551 23,767 - 46410 Capital Improvements - - - 65,000 3,536,105 611,556 182,816 77,250 DIVISION TOTAL - 4,333,846 1,098,806 576,499 479,007 43 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $479,007 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 73,263 Full Time: Senior Maintenance Worker 1.00 FT Over -Time Wages Amount Budgeted: 1,000 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 27,000 Cleaning/Restroom Supplies 13,150 Electrical/Lighting Supplies 4,000 Hardware Supplies 4,000 Painting Supplies 1,000 Glass Repair 1,000 - Staff Work Boots 350 Replacement Flags -- every 3 months 3,500 Telephone (42125) 1,300 Verizon 1,300 Utilities (42126) Amount Budgeted: 126,000 Electricity -- $9,000/mo 108,000 Water -- $600/mo 7,200 Gas--$900/mo 10,800 Maint. Grounds/Bldgs (42210) Amount Budgeted: 172,694 Building Maintenance Contract - 78,000 1st Floor 6 days/wk @ $1800/mo 21,600 2nd Floor 5 days/wk @ $1600/mo 19,200 Full Time Porter 6 days/wk @ $3100/mo 37,200 Gateway Corporate Center Association Dues 21,410 Elevator Inspections/Repairs 10,000 Landscape Maintenance Contract 12,300 HVAC Maintenance and Repair 14,684 Clima-Tech (Server Room HVAC Service). 5,000 Trane (Tracer Control Service) 4,064 Trane (HVAC Equipment Service) 5,120 Stanley Louis (Boiler Service) 500 Carpet Cleaning (Quarterly) -- 1st & 2nd Floor 16,900 Electrical Services 1,000 Indoor Plant Maintenance -- 1st & 2nd Floors 6,500 Pest Control Services 2,300 Roofing Maintenance/Service 1,000 Security/Panic Button Monitoring Service 1,500 Parking Lot Lighting Monthly Maintenance 1,500 Pressure Washing Service 500 Doors, Locks, & Keys 500 - Backflow Inspections/Repairs 500 Window Washing 3,100 Plumbing Services 1,000 44 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY13-14 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Annual Server Room Fire/Test 1,500 CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 10,000 Furniture, Fixtures, & Equipment-- Blinds for south -facing offices 10,000 Misc Equipment (46250) Amount Budgeted: 2,250 Extractor for Carpet & Furniture 1,000 Training Tables for Windmill Room 1,250 Capital Improvements (46410) Amount Budgeted: 65,000 Emergency Generator Housing 65,000 45 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Overtime Wages 40030 Part Time -Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42120 Postage 42125 Telephone 42315 Membership & Dues 42320 Publications 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,316 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 213,509 188,912 176,500 212,554 7,342 8,500 8500 5,000 - 3,201 2,782 2,600 3,281 64,921 36,070 33,500 36,734 4,501 4,760 3,700 4,670 1,265 1,316 1,250 1,297 3,225 2,739 2,739 3,218 32,209 25,026 25,026 32,676 330,173 270,105 253,815 299,429 6,734 7,500 7,500. 2,500 10,376 18,300 18,300 13,500 17,110 25,800 25,800 16,000 20,697 16,000 16,000 26,500 265 1,100 1,100 1,100 37,900 29,100 29,100 33,500 48,100 50,450 50,450 54,450 519 520 520 520 1,500 1,790 1,790 1,815 113 - - - 5,107 2,500 2,500 2,700 1,470 1,600 .1500 1,600 - 500 500 500 115,671 103,560 103,560 122,685 86,853 156,600 156,600 123,900 86,853 156,600 156,600 12 3, 900 CONTRACT SERVICES 45000 Contract Services - 8,500 8,500 7,000 TOTAL CONTRACT SVCS. - 8,500 8,500 7,000 CAPITAL OUTLAY 46235 Computer Equip - Software - - - 20,000 46250 Misc Equipment - 6,000 6,000 3,700 TOTAL CAPITAL OUTLAY - 6,000 6,000 23,700 DIVISION TOTAL 549,807 570,565 554,275 592,714 46 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 13-14 TOTAL BUDGET $592,714 PERSONNEL SERVICES Personnel (40010-40093) - Amount Budgeted: 299,429 Public Information Manager 0.90 FT Public Information Coordinator 0.70 FT Media Specialist 0.90 FT - Total 2.50 FT SUPPLIES Supplies (41200) Amount Budgeted: 2,500 Misc Div Supplies 2,500 Promotional Supplies (41400) Amount Budgeted: 13,500 City Events 8,000 -. Misc Community Events 1,400 Employee Shirts 2,600 Misc Events Speciality Items 1,500 OPERATING EXPENDITURES Printing (42110) City -Wide Mailer (2) Photo Contest City Calendar/Services Guide Amount Budgeted: 12,000 2,500 12,000 26,500 Photography Services (42112) Amount Budgeted: 1,100 Lens Rentals 150 Stock Photography 300 Speciality production prints 300 Professional Photography Services 350 Advertising (42115) Amount Budgeted: 33,500 Local print publications 6,000 Online Advertising 7,500 Diamond Bar Center 20,000 Postage (42120) Amount Budgeted: 54,450 City News & Recreation Guide (12) 45,000 Business Reply Mail Account 1500 Annual Permit Fees (BRM, Bulk, Standard, & First Class) 950 Miscellaneous Mailing (2) 7,000 Telephone (42125) Amount Budgeted: 520 Cell Phone - PI Mgr 520 rbership and Dues (42315) Amount Budgeted: CAPIO Membership (3) 700 3CMA Membership (3) 800 SCANATOA (1) 75 Tri -Community Photography Association (1) 240 Publications (42320) Amount Budgeted: - 47 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 13-14 Page 2 Travel -Conferences (42330) Amount Budgeted: 2,700 CAPIO Annual Conference 2,700 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,600 Auto Allow- Pub Info Mgr ($120/mo) 1,450 Meeting & training attendance 150 Education and Training (42340) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) City News Production Community Recreation Guide Graphic Design Services Video Production Services Translation Services State of the City event City 25th BDay marketing Graphics Annual Subscriptions Daimond Bar Center Ad Updates CMS Annual Maintenance/Hosting CONTRACT SERVICES Amount Budgeted: 35,500 45,500 5,500 8,500 1,100 6,500 1,500 300 7,500 12,000 123,900 Contract Services (45000) Amount Budgeted: - 7,000 Audio/Visual Maintenance & Consulting Services 3,500 Website Maintenance & Updates 2,500 Smartphone App Monthly Maintenance 1,000 CAPITAL OUTLAY Computer Equipment - Software (46235) Amount Budgeted: 20,000 City/DBC Website CMS Upgrade 20,000 Misc Equipment (46250) Amount Budgeted: Misc AN Equipment replacement City Canopy (10x10' w sides & banner) f0 1,200 2,500 3,700 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 73,110 78,468 78,468 79,644 40020 Over Time Wages 127 - 25 - 40070 City Paid Benefits 661 741 700 748 40080 Retirement 21,058 13,117 12,500 13,764 40083 Worker's Comp. Exp. 1,433 1,489 1,100 1,511 40084 Short/Long Term Disability - 337 479 350 486 40085 Medicare 1,041 1,138 1,138 1,155 40090 Benefit Allotment 5,895 6,264 6,100 6,564 TOTAL PERSONNEL 103,662 10106 100,381 103,871 OPERATING EXPENDITURES 42115 Advertising 499 - - 42315 Membership & Dues 50 - 1,500 100 1,500 TOTAL OPERATING EXP. 549 1500 100 1,500 PROFESSIONAL SERVICES 44000 Professional Services 79,080 105,500 25,000 200,000 TOTAL PROF SVCS 79,080 105500 - 25,000 200,000 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12, 000 12,000 12,000 12,000 DIVISION TOTAL 195,291 220,696 137,481 317,371 49 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $317,371 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 103,871 Full Time City Manager 0.20 FT Com Dev Director 0.20 FT Administrative Coordinator 0.10 FT 0.50 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 ICSC 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 200,000 Property Appraisals - Economic Development Consultants (Real Estate Advisors, Financial, Land Use) 50,000 Economic Development - Specific Plans for K -mart area, Former Honda Site 100,000 Marketing material/Educational Strategic Plan 50,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: Chamber of Commerce Contract - 50 12,000 12,000 CITY OF DIAMOND BAR Department - Public Safety • Law Enforcement • Volunteer Patrol • Fire Protection • Animal Control • Emergency Preparedness 51 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2013-2014 Organization #: 001-4411 through 001-4440 SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL DEPARTMENTINCLUDES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed Emergency Preparedness 60,640 8,347 11,000 13,000 14,500 16,425 82,140 68,590 - 21,640 35,337 35,500 35,500 35,500 5,591,400 5,951,624 5,700,250 6,048,903 $5,651,509 $6,080,264 $5,817,340 $6,120,543 Law Enforcement $5,912,736 Volunteer Patrol 5,000 Fire Protection 7,500 Animal Control 134,667 Emergency Preparedness 60,640 52 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 CONTRACT SERVICES 45401 CS -Sheriff Department FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 45402 CS -Sheriff /Special Evts Actual Adjusted Projected Proposed SUPPLIES Contract Svcs -Animal Cntrl 126,645 128,141 128,500 119,667 41200 Operating Supplies 1,931 10,500 13,000 14,000 41300 Small Tools & Equipment 6,416 500 - 500 45406 TOTAL SUPPLIES 8,347 11,000 13,000 14,500 OPERATING EXPENDITURES CS -Crossing Guard Svcs 122,044 133,250 133,250 42125 Telephone 4,603 5,690 5,390 5,690 42126 Utilities 3,796 4,100 4,100 4,100 42130 Rental/Lease- Equipment 945 1,500 1,500 1,500 42140 Rental/Lease - Real Prop 150 150 150 150 42200 Equipment Maintenance 170 61,500 50,000 2,000 42315 Membership & Dues 3,021 3,200 3,200 3,200 42325 Meetings 3,231 5,000 3,500 4,000 42340 Education & Training 509 1,000 750 1,000 TOTAL OPERATING EXP. 16,425 82,140 68,590 21,640 PROFESSIONAL SERVICES - 44000 Professional Services 35,337 35,500 35,500 35,500 - TOTAL PROF SVCS 35,337 35,500 35,500 35,500 CONTRACT SERVICES 45401 CS -Sheriff Department 5,121,624 5,491,933 5,255,200 5,599,486 45402 CS -Sheriff /Special Evts 167,459 155,800 155,800 159,000 45403 Contract Svcs -Animal Cntrl 126,645 128,141 128,500 119,667 45404 Contract Services -Fire Dept 14,718 7,500 7,500 7,500 45405 CS -Parking Citation Admin 28,560 20,000 20,000 15,000 45406 CS - Wild Animal Cntrl 10,350 15,000 0 15,000 45410 CS -Crossing Guard Svcs 122,044 133,250 133,250 133,250 TOTAL CONTRACT SVCS. 5,591,400 5,951,624 5,700,250 6,048,903 CAPITAL OUTLAY 46230 Computer Equip -Hardware - - - - 46240 Communications Equipment - - - - 46250 Misc Equipment - - - - DEPARTMENT TOTAL 5,651,509 6,080,264 5,817,340 6,12Q543 53 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012.13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed SUPPLIES - 41200 Operating Supplies 318 - 1,000 4,500 3,500 41300 Small Tools & Equipment 806 500 - 500 TOTALSUPPLIES 1,124 1,500 4,500 4,000 OPERATING EXPENDITURES 42125 Telephone 42200 Equipment Maintenance 42325 Meetings 42330 Travel-Conference/Research 42361 Criminal Apprehension Awd 159,000 TOTAL OPERATING EXP. CONTRACT SERVICES 495 500 170 61,000 44 - 200 500 50,000 1,500 709 61,500 50,200 2,000 45401 CS -Sheriff Department 5,121,624 5,491,933 5,255,200 5,599,486 45402 CS -Sheriff /Special Evts 167,459 155,800 155,800 159,000 45405 CS -Parking Citation Admin 28,560 20,000 20,000 15,000 45410 CS -Crossing Guard Svcs 122,044 133,250 133,250 133,250 TOTAL CONTRACT SVCS. 5,439,687 5,800,983 5,564,250 5,906,736 DIVISION TOTAL . 5,441,520 5,863,983 5,618,950 5,912,736 54 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $5,912,236 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Finger Printing Program Supplies 1,000 Parking Citations 2,500 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 500 500 Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: SHERIFF'S CONTRACT BREAKDOWN 5,599,486 Motorcycle 40 -hour Contr Law Enf Units FY 12-13 FY 13-14 One -Man 56 -hour 10 3,427,440 3,509,699 One -Man 40 Hour (DUI Patrol) 1 244,818 250,694 One -Man No Relief (Community Relations) 1 - 227,902 One -Man No Relief 1 222,561 227,902 Motorcycle 40 -hour 3 705,561 722,495 Community Service Assistant w/vehicle 1 55,996 57,340 Community Service Assistant wo/vehicle 1 - - Motorcycle Supervision - Sergeant 1 205,194 210,119 Law Enforcement Technician 1 80,393 82,322 Narcotics Deputy (STAR) 1 97,143 99,474 Total Sheriffs Personnel: 5,039,106 5,387,947 Liability Trust Fund @ 4% 197,679 211,539 5,236,785 5,599,486 Costs above include 2.4% contract increase from FY 12-13 levels. Special Investigations As Adopted CS -Sheriff /Special Svcs. (45402) Amount Budgeted: 159,000 City Special Events (City B -Day, Concerts, Etc.) 15,000 Calvary Chapel 115,000 Fingerprint Program 25,000 Helicopter Patrol (As Needed/4 hrs. per month) 4,000 CS -Parking Citation Admin (45405) Amount Budgeted: 15,000 DataTicket 15,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 133,250 17 crossing guard locations 133,250 55 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013.14 Actual Adjusted Projected Proposed 363 1,000 - 1,000 363 1,000 - 1,000 OPERATING EXPENDITURES 42325 Meetings 3,187 5,000 3,500 4,000 TOTAL OPERATING EXP. 3,187 - 5,000 3,500 4,000 DIVISION TOTAL 3,550 6,000 3,500 56 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FY13-14 BUDGET $5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Includes uniforms 1,000 Small Tools & Equipment (41300) Amount Budgeted: OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 4,000 CCCA BBQ 4,000 Annual Volunteer Recognition Dinner Neighborhood Watch Picnic 57 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed CONTRACT SERVICES 45404. Contract Services -Fire Dept 14,718 7,500 7,500 7,500 TOTAL CONTRACT SVCS. 14,718 7,500 7,500 7,500 CAPITAL OUTLAY 46250 Misc Equipment DIVISION TOTAL 14,718 7,500 7,500 7,500 m TOTAL BUDGET CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY13-14 $7,500 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted: 7,500 Wildlands Fire contract 7,500 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 59 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 - FY 2012.13 FY 2013.14 Actual Adjusted Projected Proposed CONTRACT SERVICES - 45403 Contract Svcs -Animal Cntrl 126,645 128,141 128,500 119,667 45406 CS - Wild Animal Control 10,350 15,000 - 15,000 TOTAL CONTRACT SVCS. 136,995 143,141 128,500 134,667 DIVISION TOTAL - 136,995 143,141 128,500 134,667 TOTAL BUDGET CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY13-14 $134,667 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 119,667 IVHS Contract Services 119,667 CS - Wild Animal Control (45406) Amount Budgeted 15,000 Coyote Control 15,000 61 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 1,250 8,500 8,500 9,500 41300 Small Tools & Equipment 5,610 - - - TOTAL SUPPLIES 6,860 8,500 8,500 9,500 OPERATING EXPENDITURES 42125 Telephone 4,108 5,190 5,190 5,190 42126 Utilities 3,796 4,100 4,100 4,100 42130 Rental/Lease- Equipment 945 1,500 1500 1,500 42140 Rental/Lease - Real Prop 150 150 150 150 42200 Equipment Maintenance 500 0 500 42315 Membership & Dues 3,021 3,200 3,200 3,200 42340 Education & Training 509 1,000 750 1,000 TOTAL OPERATING EXP. 12,529 15,640 14,890 15,640 PROFESSIONAL SERVICES 44000 Professional Services 35,337 35,500 35,500 35,500 TOTAL PROF SVCS 35,337 35,500 35,500 35,500 DIVISION TOTAL 54,726 59,640 - 58,890 60,640 62 CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY13-14 BUDGET $60,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 9,500 Sand and Bags for Fire Stations 1,500 EOC Equipment 5,000 AEDs 3,000 Tools & Equipment (41300) Amount Budgeted: OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$30/mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 4,100 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($300/mo.) and move 3,600 Rental/Lease - Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC/Equipment 500 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 35,500 Connect CTY Services 35,500 63 CITY OF DIAMOND BAR Department — Community Development • Planning • Building and Safety • Neighborhood Improvement 64 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2013-2014 Organization #: 001-5210 through 001-5230 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENTTOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed $871,574 $766,231 $749,646 $874,427 6,221 4,000 2,500 4,650 19,576 37,870 22,720 34,120 72,785 283,544 170,500 106,500 370,025 373,755 409,368 424,088 - 500 - - $1,340,181 $1,465,900 $1,354,734 $1,443,785 DEPARTMENT INCLUDES: Planning $649,054 Building and Safety 482,900 Neighborhood Improvement 311,832 65 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 108,028 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 3,134 TOTAL SUPPLIES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013.14 Actual Adjusted Projected Proposed 561,908 541,188 529,000 625,087 2,053 4,100 1,500 4,100 656 11,800 11,800 - 7,678 8,430 7,400 10,349 183,427 94,634 93,579 108,028 9,914 9,214 8,970 10,851 3,255 3,134 3,134 3,813 8,238 7,997 8,529 9,456 94,445 85,734 85,734 102,744 871,574 766,231 749,646 874,427 6,221 3,500 2,500 3,800 19,576 500 - 850 6,221 4,000 2,500 4,650 OPERATING EXPENDITURES 42110 Printing 42115 Advertising 42125 Telephone 42200 Equipment Maintenance 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-Conferences/Researcf 42335 Travel -Mileage & Auto Allow 42340 Education & Training 2,500 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44220 Planning - General Plan 44240 Prof Svcs - Environmental 44245 Prof Svcs - Landscape Arch 44250 Planning - Projects 2,200 TOTAL PROF SVCS CONTRACT SERVICES 2,886 5,050 2,850 4,100 1,753 3,500 2,500 3,500 519 520 -- 520 520 446 2,200 1,750 3,200 3,552 5,000 3,000 5,000 2,095 2,500 2,250 2,500 708 1,200 800 800 689 1,200 500 1,000 3,177 10,800 4,400 7,600 3,380 4,000 3,350 4,000 371 1,900 800 1,900 19,576 37,870 22,720 34,120 2,249 68,500 68,500 3,500 3,705 7,000 4,000 5,000 53,537 188,044 98,000 80,000 - 5,000 - 5,000 - 1,000 1,000 13,294 14,000 - 12,000 72,785 283,544 170,500 106,500 45201 CS -Bldg & Safety 309,945 311,355 348,168 360,488 45213 CS -Code Enforcement - - - 45214 CS -Property Abatement 800 - 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 60,000 62,400 TOTAL CONTRACT SVCS. 370,025. 373,755 409,368 424,088 CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture DEPARTMENTTOTAL 1,340,181 1,465,900 1,354,734 1,443,785 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011.12 FY 2012.13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010. Salaries 313,543 299,482 292,000 377,024 40020 Over -Time Wages 1,866 2,000 1,000 2,000 40030 Part -Time Salaries 656 11,800 11,800 - 40070 City Paid Benefits 4,762 3,900 3,900 5,775 40080 Retirement 106,922 54,230 54,230 65,157 40083 Worker's Comp. Exp. 5,796 5,360 5,210 6,884 40084 Short/Long Term Disability 1,798 1,660 1,660 2,300 40085 Medicare 4,719 4,493 5,025 5,632 40090 Benefit Allotment 48,402 41,562 41,562 56,412 42320 TOTAL PERSONNEL 488,464 424,487 416,387 521,184 SUPPLIES 41200 Operating Supplies 2,821 2,000 1,000 2,000 41300 Small Tools & Equipment 500 - 850 TOTALSUPPLIES 2,821 2,500 1,000 2,850 OPERATING EXPENDITURES 42110 Printing - 550 550 600 42115 Advertising 1,753 3,500 2,500 3,500 42125 Telephone 519 520 520 520 42200 Equipment Maintenance 158 - - - 42315 Membership & Dues 1,945 2,000 2,000 2,000 42320 Publications 708 1,200 800 800 42325 Meetings 689 1,000 500 800 42330 Travel-Conferences/Researct 2,377 7,800 3,600 6,000 42335 Travel -Mileage & Auto Allow 3,055 3,500 3,200 3,500 42340 Education & Training 199 - 800 500 - 800 TOTAL OPERATING EXP. 11,403 20,870 14,170 18,520 PROFESSIONAL SERVICES 44000 Professional Services 2,249 68,500 68,500 3,500 44100 Commission Compensation 3,705 7,000 4,000 5,000 44220 Planning- General Plan 53,537 188,044 98,000 80,000 44240 Prof Svcs - Environmental 5,000 - 5,000 44245 Prof Svcs -Landscape Arch 1,000 - 1,000 44250 Planning - Projects 13,294 14,000 - 12,000 TOTAL PROF SVCS 72,785 283,544 170,500 106,500 CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture DIVISION TOTAL 500 575,473 731,901 602,057 649,054 67 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full-time Assist City Manager Com Dev Director Sr. Planner Administrative Coordinator Assistant Planner CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FY13-14 $649,054 Amount Budgeted: 521,184 0.05 FT 0.50 FT 1.00 FT 0.80 FT 2.00 FT 4.35 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Operating Supplies 2,000 Small Tools & Equipment Amount Budgeted: 850 Small tools & Equipment 850 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 600 General Plan, Development Code, Maps, Public,[ nformation 600 Advertising (42115) Amount Budgeted: Legal Ads - General Plan, Development Code, 3,500 Zone Change, Special Projects, Tres Hermanos Zone Change/EIR Telephone (42125) Amount Budgeted: 520 CD Director - Phone 520 Membership & Dues (42315) Amount Budgeted: APA, AEP, AICP, etc 2,000 Publications (42320) Amount Budgeted: 800 Various 800 Meetings (42325) Amount Budgeted: 800 SGVCOG, Misc. 800 Travel -Conferences (42330) Amount Budgeted: 6,000 LCC Planning Commissioners Academy, Northern CA 1,000 APA National Conference, Atlanta 3,500 California Chapter APA Conference, Visalia 1,500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement 500 Auto Allow - Com Dev Director ( $250/mo) .: 3,000 CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FYI 3-14 Paae 2 Education & Training (42340) Amount Budgeted: 800 APA, AEP, League of California Cities, UCLA Extension, Lorman 800 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary 3,500 Commission Compensation (44100) Amount Budgeted: 5,000 Planning Commission 5,000 Planning - General Plan (44220) Amount Budgeted: 80,000 2013-2021 Housing Element Update; printing, noticing & other expenses related to EIR process for General Plan amendments, code amendments & zone changes required to implement the 2008- 2014 Housing Element. 80,000 Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental 5,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted! 1,000 1,000 Planning - Projects (44250) Amount Budgeted: 12,000 Contract planning services 12,000 CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: .' CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020- Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 943 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES FY 2011.12 FY 2012-13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed 73,968 82,849 82,000 84,091 40 500 - 500 782 1,464 1,000 1,478 22,514 13,849 13,849 14,533 780 943 910 958 414 505 505 513 1,017 1,201 1,201 1,219 13,473 14,130 14,130 14,820 112,988 115,441 113,595 118,112 2,479 1,000 1,000 1,000 2,479 1,000 1,000 1,000 42110 Printing 1,505 1,500 1,500 1,500 42200 Equipment Maintenance - 1,200 - 1,200 42340 Education & Training - 600 - 600 TOTAL OPERATING EXP. 1,505 3,300 1500 3,300 CONTRACT SERVICES 45201 CS -Building & Safety 309,945 311,355 348,168 360,488 TOTAL CONTRACT SVCS. 309,945 311,355 348,168 360,488 DIVISION TOTAL 426,917 431,096 464,263 482,900 70 CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FY13-14 WiWI PERSONNEL SERVICES Personnel (40010-40093) Community Development Director Permit Technician $482,900 Amount Budgeted: 0.15 FT 1.00 FT 1.15 FT 118,112 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Operating Supplies 1,000 Small Tools & Equipment Amount OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms 1,500 Equipment Maintenance (42200) Amount Microfiche Machine 1,200 1200 Education & Training (42340) Amount Budgeted: 600 600 CONTRACT SERVICES Contract Svcs - Building & Safety (45201) Amount Budgeted: RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check revenues collected. Anticipated revenues from development of: Commercial and office tenant improvements & remodels, new single family residential projects, and residential additions/remodels. 71 360,488 360,488 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 2,911 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42200 Equipment Maintenance 42310 Fuel FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 174,397 158,857 155,000 163,972 147 1,600 500 1,600 2,134 3,066 2,500 3,096 53,991 26,555, 25,500 28,338 3,338 2,911 2,850 3,009 1,043 969 969 1,000 2,502 2,303 2,303 2,605 32,570 30,042 30,042 31,512 270,122 226,303 219,664 235,132 921 500 500 800 42315 Membership & Dues 42325 Meetings 42330 Travel-Conferences/Researc 42335 Travel -Mileage and Auto 42340 Education & Training 3,000 TOTAL OPERATING EXP. MUs 1,381 F 3,000 800 2,000 288 1,000 1,750 2,000 3,552 5,000 3,000 5,000 150 500 250 500 200 - 200 800 3,000 800 1,600 325 500 150 500 172 500 300 500 6,668 13,700 7,050 12,300 CONTRACT SERVICES 45213 CS -Code Enforcement - - 45214 CS - Property Abatement 800 - 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 60,000 62,400 TOTAL CONTRACT SVCS. 60,080 62,400 61,200 63,600 DIVISION TOTAL 337,791 302,903 288,414 311,832 72 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $311,532 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 235,132 Full-time Com Dev Director 0.15 FT Neighborhood Improvement Officer 1.90 FT Administrative Coordinator 0.10 FT Sr. Office Specialist 0.30 FT 2.45 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 800 Operating Supplies 800 Small Tools & Equipment (41300) Amount OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Courtesy Notices, citation books, brochures, handouts 2,000 Equipment Maintenance (42200) Amount Budgeted: 2,000 NIO Vehicles 2,000 Fuel (42310) Amount Budgeted: 5,000 NIO Vehicles (2) 5,000 Membership & Dues (42315) Amount Budgeted: 500 CACEO (2) 500 Meetings (42325) Amount Budgeted: 200 CACEO 200 Travel -Conferences (42330) Amount Budgeted: CACEO annual seminar 3,000 Education & Training (42340) Amount Budgeted: 500 SCACEO, CACEO 500 CONTRACT SERVICES CS - Graffiti Removal (45520) Amount Budgeted: 62,400 Graffiti Ramoval 62,400 73 CITY OF DIAMOND BAR Department - Community Services • Community Services Administration • Diamond Bar Center • City Park Operations Paul C. Grow Park Heritage Park Heritage Pk Com Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park Washington Park • Recreation 74 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2013-2014 Organization #: 001-5310 through 001-5350 DEPARTMENT INCLUDES - Community Services Administration $400,269 Diamond Bar Center 1,106,289 Park Operations 1,106,137 Recreation 1,791,543 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 25.1% Actual Adjusted Projected Proposed Community services Administration PERSONNEL SERVICES $2,159,333 $2,073,163 $2,098,003 $2,160,155 SUPPLIES 168,240 158,500 165,900 165,128 OPERATING EXPENDITURES 749,548 - 739,922 740,785 885,055 PROFESSIONAL SERVICES 24,458 11,640 11,370 12,540 CONTRACT SERVICES 905,932 958,956 904,100 917,510 CAPITAL OUTLAY - 5,869 86,500 81,500 263,850 DEPARTMENTTOTAL $4,013,380 $4,028,681 $4,001,658 $4,404,238 DEPARTMENT INCLUDES - Community Services Administration $400,269 Diamond Bar Center 1,106,289 Park Operations 1,106,137 Recreation 1,791,543 75 COMMUNITY SERVICES Park Operations 25.1% Diamond Bar Center 25.1% �— Community services Administration 9.1% ��---- - Recreation 40.7% Total Department Expenditures - $4,404,238 75 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42120 Postage Charges 42125 Telephone 42126 Utilities 42128 Banking Charges - 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42141 Rental/Lease - Exhibit Sp 42200 Equipment Maintenance 42205 Computer Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42353 Anniversary Celebration 42410 Admissions -Youth Activities 158,500 TOTAL OPERATING EXP. PROFESSIONAL SERVICES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 854,055 916,188 918,100 - 958,016 25,512 24,500 26,850 29,741 680,101 660,814 686,088 673,852 13,986 19,059 18,347 19,348 319,031 164,302 160,500 - 177,834 40,057 40,490 39,409 41,827 5,240 5,995 6,251 6,277 59,641 59,701 60,344 61,769 161,710 182,114 182,114 191,492 2,159,333 2,073,163 2,098,003 2,160,155 168,240 158,500 165,900 165,128 168,240 158,500 165,900 165,128 18,141 20,730 18,000 20,400 - 250 250 250 15,400 12,750 _ 14,030 10,510 324,860 295,000 320,732 307,860 20,887 33,500 18,000 18500 11,138 12,250 18,100 9,500 70,623 84,317 60,000 99,097 1,295 1,500 1,500 1,500 12,747 17,700 20,200 17,700 - - 500 500 500 128,520 106,605 111,605 231,605 20,752 17,000 19,000 19,000 2,190 2,915 3,065 3,065 - 50 50 50 1,918 1,600 1,825 1,600 4,157 14,000 14,000 14,825 3,000 3,000 3,022 3,000 373 200 851 - 300 74,887 73,655 73,655 81,325 38,660 42,400 42,400 44,468 749,548 739,922 740,785 885,055 44000 Professional Services 7,430 8,940 9,300 9,840 44100 Commission Compensation 2,250 2,700 2,070 2,700 44300 PS - Special Studies 14,778 - - - TOTAL PROF SVCS 24,458 11,640 11,370 12,540 CONTRACT SERVICES 45010 CS -DBC Security 24,617 25,000 25,000 25,000 45518 CS -Storm Damage - - - 45300 CS -Community Svcs 656,599 699,356 682,000 665,208 45305 CS -Concerts in the Park 22,562 22,100 22,100 23,362 45310 CS -Excursions 37,894 40,500 35,000 43,500 45320 CS -Contract Classes 164,260 172,000 140,000 160,440 TOTAL CONTRACT SVCS. 905,932 958,956 904,100 917,510 76 CAPITAL OUTLAY 46250 Misc Equipment 46410 Capital Improvements DEPARTMENT TOTAL 3,843 48,000 43,000 108,750 2,026 38,500 38,500 155,100 5,869 86500 81,500 263,850 4,013,380 4,028,681 4,001,658 4,404,238 77 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 . Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement - 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42335 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL OPERATING EXP. TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42130 Rental/Lease of Equipment 42200 Equipment Maintenance 42210 Maint. of GroundslBldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 5,186 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44300 PS - Special Studies TOTAL PROF SVCS DIVISION TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 218,406 247,107 244,000, 250,813 1,785 2,000 2,000 2,000 - 400 - 2,114 3,260 2,800 3,292 71,866 41,306 40,000 43,345 5,076 5,109 5,109 5,186 1,137 1,507 1,400 1,530 3,228 3,583 3,583 3,703 23,881 31,689 31,689 33,198 327,493 335,561 330,981 343,067 1,965 1,000 2,100 2,000 1,965 1,000 2,100 2,000 519 550 550 550 650 650 650 10,562 12,500 15,000 12,500 70 450 450 450 20,752. 17,000 19,000 19,000 980 800 950 950 - 50 50 50 788 250 475 250 2,298 7,000 7,000 7,262 3,000 3,000 3,022 3,000 - 551 - 38,969 42,250 47,698 44,662 7,430 8,940 9,300 9,840 14,778 - - 22,208 8,940 9,300 9,840 390,635 387,751 390,079 400,269 WH CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION. FY13-14 TOTAL BUDGET $400,269 PERSONNEL SERVICES Personnel (40010-40093) Full Time Community Services. Director Parks & Maintenance Supt. Admin Coordinator Overtime Commission Meetings Amount Budgeted: 343,067 0.515 FT 1.000 FT 1.000 FT 2.515 FT Amount Budgeted: 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Operating Supplies 1,650 Staff Work Boots 350 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550 Cell Phone Reimbursement -- Director 550 Rental/Lease of Equipment (42130) Amount Budgeted: 650 Rental Equipment As Needed 500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: 12,500 Equipment Maintenance 12,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 450 Maintenance of Grounds/Bldgs 450 Fuel (42310) Amount Budgeted: 19,000 Fuel 19,000 Membership & Dues (42315) Amount Budgeted: 950 Membership & Dues 950 Publications (42320) Amount Budgeted: 50 Publications 50 Meetings (42325) Amount Budgeted: 250 Meetings 250 I CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY13-14 Page 2 Travel -Conferences (42330) Amount Budgeted: 7,262 CPRS Conf in Ontario - Commissioners 3/4-3/7/14 Registration for 5 Commissioners & 3 Staff @ $359 2,872 Institutes -- 3 people @ $100 300 Meals/Parking/Incidentals -- 3 days 1,680 National Playground Safety Institute Certification Course & Exam 12/10 - 12/12/13 in San Clemente, CA Registration for 2 staff @ $420 ea 840 CPSI Exam Fees for 2 staff @ $125 ea 250 Hotel -- 3 days @ $150 X 2 staff 900 Meals/Incidentals for 3 days X 2 staff 420 Use of City Vehicle Travel -Mileage & Auto Allow (42335) Amount Budgeted: Com Svcs Director - Auto Allowance ($250/mo) 3,000 Education & Training (42340) Amount Budgeted: Training Seminars PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 9,840 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 County Street Light Assessment (Riparian Habitat Parcel) 40 KIN CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 19,715 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42125 Telephone 42126 Utilities 42130 Rental/Lease - Equip 42141 Rental/Lease - Exhibit Sp 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 2,100 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44300 PS - Special Studies TOTAL PROF SVCS FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 101,337 104,653 114,100 114,081 1,078 1,500 1,850 1,500 216,489 206,688 206,688 209,740 1,970 2,080 1,900 2,100 39,063 17,494 17,000 19,715 9,169 9,108 8,800 9,467 637 638 800 696 17,511 17,329 17,329 17,844 20,928 20,286 20,286 21,276 408,182 379,776 388,753 396,419 51,656 47,300 47,300 47,300 51,656 47,300 47,300 47,300 11,317 10,000 10,000 10,000 6,493 5,700 5,700 5,700 84,225 80,000 80,000 80,000 144 200 200 200 1,295 1,500 1,500 1,500 2,043 3,700 3,700 3,700 38,867 24,155 29,155 24,155 144,384 125,255 130,255 125,255 CONTRACT SERVICES 45010 CS -Security 24,617 25,000 25,000 25,000 45300 CS -Community Svcs 274,814 259,950 259,950 260,015 TOTAL CONTRACT SVCS. 299,431 284,950 284,950 285,015 CAPITAL OUTLAY 46250 - Misc Equipment 3,843 46,600 41,600 97,200 46410 Capital Improvements 38,500 38,500 155,100 3,843 85,100 80,100 252,300 DIVISION TOTAL 907,496 922,381 931,358 1,106,289 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $1,106,289 PERSONNEL SERVICES Personnel (40010-40093) Full Time Facilities Maintenance Supervisor Recreation Superintendent Recreation Supervisor Com Svcs Coordinator Amount Budgeted: 396,419 .40 FT .25 FT .60 FT 1.00 FT 2.25 FT Part Time 47,300 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,000 Com Svcs Spec (4 @ 710 hrs) (Step D) 4.00 PT 2,840 20.17 57,270 Facility Attendant 1 (1,460 hrs) (Step D) 2.00 PT 1,460 13.77 20,104 Facility Attendant II (4,380 hrs) (Step D) 6.00 PT 4,380 18.34 80,327 Maintenance Worker II (896 hrs) (Step D) 1.00 PT 896 17.98 16,112 Com Svs Worker (932 hrs) (Step D) 2.00 PT 932 10.77 10,039 Com Svcs Leader 1 (1,140 hrs) (Step D) 2.00 PT 1,140 12.08 13,768 Com Svcs Leader II (932 hrs) (Step D) 2.00 PT 932 13.77 12.834 19.00 PT 210,454 Overtime Wages Amount Budgeted: 1,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 47,300 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 Uniforms/Shirts 3,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 Sanyo Projector Bulbs - 2 each @ $400 800 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Rental Information Brochures 6,000 Postcards, Letterhead, Contracts, Comment Cards, 4,000 Telephone (42125) Amount Budgeted: 5,700 Office Telephone 5,700 Utilities (42126) Amount Budgeted: Gas 8,000 Water 3,500 Edison 68,500 NK CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY13-14 Page 2 Rental/Lease 11700 Equipment 200 Exhibit Space 1,500 Equipment Maintenance (42200) Amount Budgeted: 3,700 Audio Video Systems Service 3,700 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 24,155 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services 1,800 Carpet Cleaning -- Quarterly 5,655 Clean GVBR fabric partitions 3,000 AQMD Generator Fees (Operating & Emissions) 500 CONTRACT SERVICES CS - Security (45010) Amount Budgeted: 25,000 Contract Security 25,000 CS - Community Svcs (45300) Amount Budgeted: 260,015 Building Maintenance Contract w/4 FT Contract Staff 174,750 Pest Control Contract 2 310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 7,265 Bear State (Equipment Service) -- 3,200 6,300 Trane (Computer Control Service) -- 4,065 4,000 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 Candle Permit Fees 2,000 Generator Contract Maintenance (including fuel) 1,700 CAPITAL OUTLAY Mise Equipment (46250) Amount Budgeted: 97,200 Replacement Tables 5,000 New Outdoor Trash Cans - 18 6,300 New Indoor Trash Cans - 18 4,000 New Indoor Plants 1,500 New Banquet Chairs (512 x $75 per chair) 38,400 New - Front Entrance automatic operating system 30,000 Occupancy Sensor Retrofit (Energy Savings System for HVAC) 12,000 NE CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY13-14 Capital Improvements (46410) Design of Landscape / Irrigation Improvements 25,000 Landscaping/Irr Improvements (Includes Berm at top of slope) 50,000 Concrete Repair 7,500 Improvements to surface of Stage in GVBR 10,000 Retrofit Exterior Lighting to LED 7,600 Paint Exterior Walls 50,000 Recondition 24 Cylinder Sconce Lights at patio, entry & ramp 5,000 LE 155,100 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011.12 FY 2012-13 FY 2012-13 FY 2013-14 . Actual Adjusted Projected Proposed PERSONNEL SERVICES Telephone 8,388 6,500 - 7,780 40010 Salaries 111,721 114,554 115,000 118,834 40020 Over -Time Wages 5,497 6,000 6,000 6,000 .40030 Part -Time Salaries 116,049 127,725 134,000 129,612 40070 City Paid Benefits 1,818 1,972 1,900 1,991 40080 Retirement 34,689 19,149 18,500 20,537 40083 Worker's Comp. Exp. 7,160 7,268 7,500 7,453 40084 Short/Long Term Disability 672 699 900 725 40085 Medicare 10,059 11,432 11,432 11,771 40090 Benefit Allotment 19,320 19,584 19,584 20,544 Capital Improvements TOTAL PERSONNEL 306,985 308,383 314,816 - 317,467 SUPPLIES 41200 Operating Supplies 26,490 25,200 31500 26,700 TOTAL SUPPLIES 26,490 25,200 31,500 26,700 OPERATING EXPENDITURES 42125 Telephone 8,388 6,500 - 7,780 4,260 42126 Utilities 240,635 215,000 240,732 227,860 42130 Rental/Lease of Equipment 324 500 1,250 1,350 42210 Maint.of Grounds/Bldgs 89,583 82,000 82,000 207,000 TOTAL OPERATING EXP. 338,930 304,000 331,762 440,470 CONTRACT SERVICES 45300 - CS -Community Svcs 292,116 316,450 312,050 312,050 TOTAL CONTRACT SVCS. 292,116 316,450 312,050 312,050 CAPITAL OUTLAY 46250 Misc Equipment - - - 9,450 46410 Capital Improvements 2,026 - - 2,026 9,450 DIVISION TOTAL 966,547 954,033 990,128 1,106,137 99 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $1,106,137 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 317,467 Full Time Parks & Maintenance Inspector/Technician Facilities Maintenance Supervisor 1.00 FT 0.60 FT IM -11A21 Intermittent Part Time 4,260 Operating Supplies (41200) Amount Budgeted: 26,700 Heritage Community Ctr Facility Attendant I - 2,494 hrs @ E -Step 4.000 IPT 2,494 13.77 34,342 Facility Attendant II - 2,311 hrs @ E -Step 4.000 IPT 2,311 18.34 42,383 Maintenance Worker I - 1,250 hrs @ E -Step 2.000 IPT 1,250 13.77 17,213 Maintenance Worker II - 1,980 hrs @E -Step 2.000 IPT 1,980 18.34 36,312 12.000 IPT 130,250 Over -Time Wages Amount Budgeted: 6,000 SUPPLIES 4,260 Operating Supplies (41200) Amount Budgeted: 26,700 Heritage Community Ctr 4,000 Parks Supplies 12,000 Doggie Walk Bags 7,000 Staff Work Boots 700 Plaque for Sycamore Canyon Trail Head 1,500 Youth at Risk - Trail Maint Supplies 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 4,260 Heritage Park -- Pay Phone 500 Heritage Community Ctr -- Verizon & Alarm 1,260 Maplehill Pk -- Pay Phone 500 Pantera Pk -- Pay Phone 500 Peterson Pk -- Pay Phone 500 Reagan Pk -- Pay Phone 500 Sycamore Cyn — Pay Phone 500 Utilities (42126) Amount Budgeted: 227,860 Paul Grow Park 11,622 Water 11,022 Electric 600 Heritage Park 10,472 Water 9,372 Electric 1,100 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY13-14 em Heritage Community Ctr 16,900 Water- Included with Heritage Park Electric 13,500 High Speed Internet -- Computer & Phone 1,400 Gas 2,000 Lorbeer Lights 12,500 Electric 12,500 Maplehill Pk 14,409 Water 11,820 Electric 2,500 LA County Sewer Service Charge 89 Pantera Pk (higher water costs to east side of city) 51,795 Water 38,772 Electric 13,000 LA County Sewer Service Charge 23 Peterson Pk 29,094 Water 24,071 Electric 5,000 LA County Sewer Service Charge 23 Reagan Pk 12,491 Water 9,402 Electric 3,000 LA County Sewer Service Charge 89 Starshine Pk 9,722 Water 8,822 Electric 900 Summitridge (higher water costs to east side of city) 35,787 Water 35,787 Electric - Included w/DBC Sycamore Cyn Pk & Trail Mesa/Trailhead 17,166 Water 12,127 Electric 5,000 LA County Street Light Assessment 39 Washington Park 5,902 Water 5,002 Electric 900 Rental/Lease of Equipment (42130) Amount Budgeted: 1,350 Rental equip to repair Trails 500 Portable Restrooms at Summit Ridge Park 850 Maint, of Grounds/Bldgs (42210) Amount Budgeted: 207,000 Paul Grow Park Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop) 3,250 Fire Ant Eradication 800 Misc Maint-Irrigtn Ltg Elec Pest Ctrl etc 1,000 Heritage Park RE CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION Fire Ant Eradication FY13-14 Maplehill Pk Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop) 3,250 Fire Ant Eradication 500 Re -Surface Basketball Court 3,500 Play Surface Repairs 7,800 Replacement Play Panel for Play Equipment -- 3 ea 3,000 Misc Maint-Irrigtn Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr Building Maintenance Contract Building Maintenance Contract 5,800 HVAC Equipment Service (Bear State) 660 HVAC Controls Service (Johnson) 750 Paint Interior & Exterior (all walls inside, trim outside) 20,500 Misc Maint-Irrigtn Ltg, Elec, Pest Ctrl, etc 800 Page 3 Lorbeer Football/Soccer Field/Track/Slope Fire Ant Eradication 800 Maplehill Pk Re -Surface Basketball & Tennis Courts) 19,500 Play Surface Repairs 250 Replacement Play Panel for Play Equipment -,- 1 ea 1,000 Fire Ant Eradication 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 HVAC Equipment Service (Bear State) 340 Play Surface Repairs 17,000 Replacement Play Panel for Play Equipment -- 2 ea 2,000 Fire Ant Eradication 800 Ball Field Imp. (Level Fields & Repair Backstops) 3,750 Re -Surface Tennis Courts 9,750 Misc Maint-Irrigtn Ltg, Elec, Pest Ctrl, etc 3,000 Dog Park Application of AntiBacterial Spray to Mulch 4,000 Peterson Pk Weed Removal / Fire Break 3,000 Play Surface Repairs 1,100 Fire Ant Eradication 800 Repair of Wrought Iron Fence around Skate Park 1,000 Ball Field Imp. (Level Fields, Repair Backstops) 3,750 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Pk Re -Surface Basketball & Tennis Courts 19,500 Play Surface Repairs 7,200 Fire Ant Eradication 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk Play Surface Repairs 600 Fire Ant Eradication 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 200 Summitridge Park/DBC CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY13-14 Fire Ant Eradication 800 Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop) 3,250 Sycamore Cyn Park & Trail/Trailhead Cleaning of Creek Area 3,000 Trailhead Plaque (as State Grants sign replacement) 3,000 Fire Ant Eradication 800 Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop) 3,250 Sump Pump Maintenance 7,500 Ground Squirrel Control 2,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Weed Removal/Fire Breaks 11,550 Removal of Poison Oak Adiacent to Hiking Trail 2,000 Fire Ant Eradication 250 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 312,050 Landscape Maintenance Contract ValleyCrest Contract 111,188 Paul Grow Park 20,574 Heritage Park 13,735 Maplehill Park 16,058 Ronald Reagan Park 24,082 Starshine Park 8,369 Sycamore Canyon Park 16,070 Trail Head/Trail at Sycamore Canyon Park 12,300 ValleyCrest Contract Pantera Park Peterson Park Lorbeer Football Field Summit Ridge Park (incl. Dog Park Excel Contract Washington Park w/Diamond Bar Center) 196,962 99,331 43,927 48,904 4,800 3,900 3,900 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 9,450 Storage Container for Heritage Park 4,200 Replacement Tables for Heritage Park Community Center 2,250 Shades for Pantera Park Activity Room 3,000 We CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 94,236 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 422,591 449,874 445,000 474,288 17,152 15,000 17,000 20,241 347,563 326,401 345,000 334,500 8,084 11,747 11,747 11,966 173,413 86,353 85,000 94,236 18,652 19,005 18,000 19,721 2,794 3,151 3,151 3,326 28,843 27,357 28,000 28,450 97,581 110,555 110,555 116,474 1,116,673- 1,049,443 1,063,453 1,103,202 88,129 85,000 85,000 89,128 88,129 85,000 85,000 89,128 OPERATING EXPENDITURES 42110 Printing 6,824 10,730 8,000 10,400 42120 Postage Charges - 250 250 250 42128 Banking Charges 20,887 33,500 18,000 - 18,500 42130 Rental/Lease of Equipment 10,670 10,900 16,000 7,300 42140 Rental/Lease of Real Prop 70,623 84,317 60,000 99,097 42200 Equipment Maintenance 142 1,500 1,500 1,500 42205 Computer Maintenance 500 500 - 500 42315 Membership & Dues 1,210 2,115 2,115 2,115 42325 Meetings 1,130 1,350 1,350 1,350 42330 Travel- Conferences 1,859 7,000 7,000 7,563 - 42335 Travel -Mileage & Auto Allow - - - 42340 Education & Training 373 200 300 300 42353 City Birthday Party 74,887 73,655 73,655 81,325 42410 Admissions -Youth Activities 38,660 42,400 42,400 44,468 TOTAL OPERATING EXP. 227,265 268,417 231,070 274,668 PROFESSIONAL SERVICES 44100 Commission Compensation 2,250 2,700 2,070 2,700 TOTAL PROF SVCS 2,250 2,700 2,070 2,700 CONTRACT SERVICES - - 45300 CS -Community Svcs 89,669 122,956 110,000 93,143 45305 CS -Concerts in the Park 22,562 22,100 22,100 23,362 45310 CS -Excursions .37,894 40,500 35,000 43,500 45320 CS -Contract Classes 164,260 172,000 140,000 160,440 TOTAL CONTRACT SVCS. 314,385 357,556 307,100 320,445 CAPITAL OUTLAY 46250 Misc Equipment 1,400 1,400 1,400 - 1,400 1,400 1,400 DIVISION TOTAL 1,748,702 1,764,516 1,690,093 1,791,543 .N TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 $1,791,543 Personnel (40010-40093) Amount Budgeted: 1,082,961 Full Time Community Svcs Director 0.485 FT Recreation Superintendent 0.750 FT Admin Assistant 1.000 FT CS Coordinator 3.000 FT Recreation Supervisor 0.400 FT Rec Specialist 0.895 FT Rec Specialist 1.000 FT 7.530 FT Regular Part -Time Part -Time Salaries: Asst. Preschool Teacher (20 hrs) 1.00 RPT 1,040 $17.09 Preschool Teacher (30 hrs) 1.00 RPT 1,560 $18.82 Preschool Teacher (26 hrs) 1.00 RPT 1,352 $17.92 3.00 RPT Seasonal Part -Time Hours Rate CS Spec. -Day Camp/Youth Master Plan 1.00 SPT Implementation (990 hrs @ D -Step) 990 $20.17 CS Spec. -Fields (3,068 hrs @ D -Step) 3.00 SPT 3,068 $20.17 CS Spec. -Sports (990 hrs @ D -Step) 1.00 SPT 990 $20.17 CS Workers (990 hrs @ D -Step) 6.00 SPT 990 $10.77 CS Leader (3,960 hrs @ C -Step) 4.00 SPT 3,960 $11.51 CS Leader-TinyTots (900 hrs @ E -Step) 1.00 SPT 900 $12.68 CS Leader II (6,926 hrs @ D -Step) 10.00 SPT 6,926 $13.77 26.00 SPT Total Part -Time Salaries: Overtime Wages (40020) Amount Budgeted: 20,241 Summer Day Camp 1,411 Senior Excursions 828 Haunted House 2,000 4th of July Event - Candy Cane Craft Fair 700. 25th Birthday Party 2,500 Adult Excursions 4,512 Youth & Adult Sports 1,165 Winter Snow Fest 1,000 YMP & Youth in Action 5,025 Diamond Bar Day at the Fair 400 Concert Share 150 Easter Egg Hunt 400 Veterans Recognition 150 91 SUPPLIES Operating Supplies (41200) Haunted House/FFF Easter Egg Hunt Youth Soccer Youth Basketball Adult Volleyball Candy Cane Craft Fair Concert Share Senior Excursions Senior Dances/Programs Adult Basketball Day Camp Staff Shirts YMP Imp & DB4 Youth Adult Excursions Volunteen Program Tiny Tots Youth Baseball Winter Snow Fest Concerts in the Park Contract Classes Veterans Recognition Arbor Day Celebration Fourth of July CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 Amount Budgeted: 3,500 3,000 3,760 11,110 235 850 1,500 1,200 7,375 3,216 8,230 2,839 5,930 830 1,236 7,500 11,863 6,500 1,360 1,000 3,644 950 89,128 Diamond Bar Day at the Fair 450 Senior Softball 700 Field Attendant 350 OPERATING EXPENDITURES 500 Printing (42110) Amount Budgeted: 10,400 Concerts in the Park/Movies in the Stars 775 Day Camp 700 Winter Snowfest 500 Youth Basketball 600 Youth Baseball 600 Youth Soccer 500 Easter Egg Hunt 500 Haunted House & Fall Fun Festival 500 Tiny Tots 500 Candy Cane Craft Fair 575 Senior Programs 250 Contract Classes 500 Veterans Recognition 600 Armed Forces Banners Brochures - Fourth of July - DB4Youth 2,500 Diamond Bar Day at the Fair 450 Concert Share 350 92 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Banking Charges (42128) Amount Budgeted: 18,500 Credit Card Charges 18,500 Rental/Lease of Equipment (42130) Winter Snowfest Fireworks Show -- No Show in 2013 Sound System Restrooms/Sinks Tab les/Chairs/Equipment Light Tower Rental Concert Share Amount Budgeted: 3,900 3,400 7,300 Rental/Lease of Real Prop (42140) Amount Budgeted: 99,097 Youth Basketball Games + Practice 32,289 Youth Indoor Soccer 5,100 Adult Volleyball 8,640 Adult Basketball 42,768 Contract Classes 10,000 4th of July - Winter Snow Fest 200 Easter Egg Hunt 100 Equipment Maintenance (42200) Amount Budgeted: 1,500 Vehicle Maint 1,500 Computer Maintenance (42205) Amount Budgeted: 500 Computer Software - Staff Scheduling 500 Membership & Dues (42315) Amount Budgeted: 2,115 C.P.R.S. Membership (8 Staff) 1,240 Lern (2 Staff) 400 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: 1,350 C.P.R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) Brochure Exchange Meetings CPRS District XIII Meetings WILS Meetings 310 120 600 120 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 Travel - Conferences (42330) Amount Budgeted: 7,563 CPRS Conference - Ontaio 3/4-3/7/13 Registration for 7 staff @ $359 2513 Mileage for 7 staff @ $100 700 Meals/Parking/Incidentals -- 3 days x $70 1470 CPRS PSW Maintenance Management School - Lake Arrowhead 11 /4-11/8/13 Registration for 2 staff 2,730 Mileage 150 Travel -Mileage & Auto Allow (42335) Amount Budgeted: Staff Mileage Education & Training (42340) Amount Budgeted: 300 Day Camp 200 Tiny Tots 100 City Birthday Party (42353) Amount Budgeted: 81,325 Banners 5,300 Special Event Insurance 1,800 Restroom/Sink Rental 1,100 Sound System Rental 850 Equipment Rental - Tables, Chairs, Generators, Canopies 12,000 Contract Staff/Security 1,850 Rides/Attractions 23,550 Non Profit's Organizations Revenue Share 11,000 Annual Birthday Pins 2,400 Decoration/Signs 3,350 Games/Game Prizes 4,700 Facility Rental- PUSD 250 Food Reimbursement 700 Birthday Cakes/Supplies 600 Wrist Bands 500 Flyers/Posters/Promotion 8,500 Council & Commission Shirts 900 Kwik Covers 500 Car Show Supplies 1,475 Admissions -Youth Activities (42410) Amount Budgeted: 44,468 Day Camp - Excursions 41,900 Tiny Tots 1,000 DB4 Youth 1,568 94 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $45/mtg @ 12 mtgs/year 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 93,143 Adult Basketball Officials 1,188 Tiny Tots 800 Volunteens 2,500 Daycamp -- Summer Entertainment Youth Basketball Officials PeaceBuilders Winter Snow Fest - 2013 Snow Sound System Special Event Insurance Food Vendor Reimbursement Valley Crest/MCE Banners Event Security Revenue Split w/Organizations Senior Program Haunted House/Fall Fun Festival Special Event Insurance Banners Revenue Split w/Organizations (FFF) Candy Cane Craft Fair Easter Egg Hunt Liability Insurance Easter Egg Hunt Banners Fireworks Show -- No Show in 2013 Fireworks Entertainment Banners (5 New Horizonital) Valley Crest Insurance Veterans Recognition - Entertainment Armed Forces Banners Movies under the Stars -- Movie Rentals DB4Youth Diamond Bar Day at the Fair Concert Share 95 13,000 750 500 550 1,000 500 400 5,000 400 700 600 1,800 5,040 2,815 21,700 27,945 1,700 500 450 600 200 13,125 3,100 6,480 800 2,400 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 Concerts in the Park (45305) 23,362 Bands -- 7 Concerts 10,000 Sound System 4,500 Concessionaire Reimbursements 900 Banners & Replacement Signage 3,400 Special Event Insurance 2,200 Annual ASCAP Registration 650 Annual BIVII Registration 650 Annual SESAC Registration 1,062 CS -Excursions (45310) Amount Budgeted: 43,500 Adult Excursions 15,500 Senior Excursions 28,000 CS - Contract Classes (45320) Amount Budgeted: 160,440 Contract Class Instructors Instructor Insurance CAPITAL OUTLAY Misc Equipment (46250) Table Tennis Table Youth Sports Scoreboards/Timers Amount Budgeted: M. 155,440 5,000 1,000 400 1,400 CITY OF DIAMOND BAR Department - Public Works • Public Works Administration • Engineering • Road Maintenance • Landscape Maintenance 97 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2013-2014 Organization #: 001-5510 through 001-5558 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENTTOTAL DEPARTMENT INCLUDES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed $901,451 $720,193 $693,920 $902,008 44,817 56,500 59,000 84,000 106,124 113,050 113,550 115,550 51,243 128,406 123,500 179,600 1,297,396 1,579,675 1,515,760 1,397,875 - 3,000 3,000 3,000 $2,401,031 $2,600,824 $2,508,730 $2,681,933 PW Administration $685,083 Engineering 382,572 Road Maintenance 1,250,903 Landscape Maintenance 363,375 Landscape Maintenance 13.6% PUBLIC WORKS PW Administration 25.5% Engineering 14.3% Road Maintenance 46.6% Total Department Expenditures - $2,681,933 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011.12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES Operating Supplies 4,088 2,000 4,500 40010 Salaries 600,335 530,007 506,500 651,397 40020 Over -Time Wages 1,693 2,500 2,500 4,000 40070- City Paid Benefits 7,369 7,138 6,600 9,475 40080 Retirement 189,111 - 88,595 88,595 112,574 40083 - Worker's Comp. Exp. 13,164 11,558 11,007 14,471 40084 Short/Long Term Disability 3,362 3,235 3,009 3,974 40085 Medicare 8,556 7,685 7,297 9,769 40090 Cafeteria Benefits 77,861 69,475. 68,412 96,348 42130 TOTAL PERSONNEL 901,451 720,193 693,920 902,008 SUPPLIES 41200 Operating Supplies 4,088 2,000 4,500 4,500 41250 Road Maint Supplies 37,428 50,000 50,000 65,000 41300 Small Tools & Equipment 3,301 4,500 4,500 14,500 44520 TOTAL SUPPLIES 44,817. 56,500 59,000 84,000 OPERATING EXPENDITURES TOTAL PROF SVCS 51,243 128,406 123,500 42110 Printing 3,272 5,500 8,000 8,000 42115 Advertising 3,287 4,000 4,000 4,000 42125 Telephone 519 550 550 550 42126 Utilities 69,066 70,000 70,000 70,000 42130 Rental/Lease of Equip 3,707 4,000 4,000 4,000 42200 Equipment Maintenance 3,576 4,000 4,000 4,000 42310 Fuel 10,308 8,500 8,500 8,500 42315 Membership & Dues 2,228 2,500 2,500 2,500 42320 Publications 1,349 1,000 1,000 1,000 42325 Meetings 1,310 2,500 2,500 2,500 42330 .Travel -Conferences 1,493 4,500 2,500 4,500 42335 Travel -Mileage &Auto Allow 3,397 3,500 3,500 3,500 42340 Education & Training 2,612 2,500 2,500 2,500 TOTAL OPERATING EXP. 106,124 113,050 113,550 115,550 PROFESSIONAL SERVICES 44000 Professional Services 3,562 6,500 6,500 6,500 44100 Commission Compensation 1,935 3,000 3,000 3,000 44240 Prof Svcs -Environmental 37,462 73,658 74,000 130,000 44520 Prof Svcs -Engineering 8,284 45,248 40,000 40,000 45226 TOTAL PROF SVCS 51,243 128,406 123,500 179,500 CONTRACT SERVICES 45221 CS - Engineering 44,667 176,357 150,000 60,000 45222 CS - Traffic 31,328 27,173 25,000 80,000 45223 CS - Plan Checking 20,905 33,153 30,000 36,900 45224 CS - Soils 400 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 3,000 45227 CS - Inspection 6,145 51,660 35,000 24,600 45500 ContractServices12,478 35,000 35,000 35,000 45501 CS - Street Sweeping 133,498 135,000 135,000 135,000 45502 CS - Road Maintenance 234,750 240,000 240,000 175,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,675 45504 CS - Sidewalk Insp & Repair 213,488 150,000 150,000 150,000 45506 CS - Striping & Signing 6,946 50,000 50,000 50,000 45507 CS - Traffic Signal Maint 209,427 225,576 220,000 220,000 45508 CS -Vegetation Control 104,597 102,400 102,400 102,400 45509 CS - Tree Maintenance 199,499 198,835 198,835 184,230 45510 CS - Tree Watering 10,924 16,850 16,850 17,070 45512 CS- Storm Drainage 7,754 15,000 15,000 15,000 45522 CS - Right of Way Maint 20,992 50,000 50,000 50,000 45530 CS - Industrial Waste 15,805 39,996 30,000 30,000 TOTAL CONTRACT SVCS. 1,297,396 1,579,675 1,515,760 1,397,875 CAPITAL OUTLAY 46220 Office Equip -Furniture - - - 46250 Misc Equipment - 3,000 3,000 3,000 3,000 3,000 3,000 DEPARTMENT TOTAL 2,401,031 2,600,824 2,508,730 2,681,933 100 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 27,767 85,909 70,000 30,000 40010 Salaries 267,804 233,684 225,000 266,680 40020 Over -Time Wages 1,119 2,000 1,000 2,000 40070 City Paid Benefits 3,121 2,889 - 2,600 3,347 40080 Retirement 86,142 39,062 39,062 46,088 40083 Worker's Comp. Exp. 4,937 4,069 3,800 4,719 40084 Short/Long Term Disability 1,430 1,426 1,200 1,627 40085 Medicare 3,840 3,388 3,200 3,869 40090 Benefit Allotment 30,949 26,812 26,812 32,604 42315 TOTAL PERSONNEL 399,342 313,330 302,674 360,933 SUPPLIES 27,767 85,909 70,000 30,000 45227 CS - Inspection 41200 Operating Supplies 4,088 2,000 4,500 4,500 41300 Small Tools & Equipment - 500 500 500 135,000 TOTAL SUPPLIES 4,088 2,500 5,000 5,000 OPERATING EXPENDITURES 42110 Printing 3,272 5,500 8,000 8,000 42115 Advertising 3,287 4,000 4,000 4,000 42125 Telephone 519 550 550 550 42126 Utilities 69,066 70,000 70,000 70,000 42315 Membership & Dues 75 1,000 1,000 1,000 42320 Publications 1,349 1,000 1,000 1,000 42325 Meetings 826 2,000 2,000 2,000 42330 Travel -Conferences 1,146 4,000 2,000 4,000 42335 Travel -Mileage & Auto Allow 3,007 3,000 3,000 3,000 42340 Education & Training 1,579 1,500 1,500 1,500 TOTAL OPERATING EXP. 84,126 92,550 93,050 95,050 PROFESSIONAL SERVICES 44000 Professional Services 3,562 6,500 6,500 6,500 44100 Commissioner Comp 1,935 3,000 3,000 3,000 44240 Prof Svcs -Environmental 37.462 73,658 74,000 130,000 TOTAL PROF SVCS 42,959 83,158 83,500 139,500 CONTRACT SERVICES 45221 CS - Engineering 27,767 85,909 70,000 30,000 45227 CS - Inspection 6,145 51,660 35,000 24,600 45530 CS - Industrial Waste 15,805 39,996 30,000 30,000 TOTAL CONTRACT SVCS. 49,717 177,565 135,000 84,600 CAPITAL OUTLAY 46220 Office Equip -Furniture DIVISION TOTAL 580,232 669,103 619,224 685,083 101 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $685,083 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 360,933 Public Works Director 0.75 FT Senior Civil Engineer 0.40 FT Assoc Engineer 0.25 FT Assist Engineer 0.35 FT Administrative Coordinator 0.75 FT 2.50 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 4,000 mailings related to public works/traffic/parking/street sweeping activities Telephone (42125) Amount Budgeted: 550 Public Works Director - Cell Phone Allow Utilities (42126) Amount Budgeted: 70,000 Traffic signals Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 102 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FY13-14 Page 2 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Cont 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director - Auto Allowance Education & Training (42340) Amount Budgeted: 1,500 Trainings/Workshops PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission Prof Svcs -Environmental (44240) Amount Budgeted: 130,000 NPDES Permit/Compliance due to increased enforcement/requirements, including computer modeling. 70,000 Coyote Creek TMDL Implementation/Monitoring/Reporting Requirements 30,000 Sewer Sys Overtlow/WDR Permit Fee 8,500 NPDES Permit Fee 19,000 CPR Membership 2,500 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 30,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) CS - Inspection (45227) Amount Budgeted: 24,600 Grading, sewer, storm drains, and various development improvements. CS - Industrial Waste (45530) Amount Budgeted: 30,000 LA.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 103 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 CONTRACT SERVICES 45221 CS - Engineering FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 45222 CS - Traffic Actual Adjusted Projected Proposed PERSONNEL SERVICES CS - Plan Checking 20,905 33,153 30,000 40010 Salaries 164,503 124,092 110,000 162,666 40020 Over -time Wages 169 - - 200 500 40070 City Paid Benefits 2,044 1,630 1,500 2,240 40080 Retirement 51,191 20,743 20,743 28,112 40083 Worker's Comp. Exp. 3,402 2,482 2,200 3,253 40084 Short/Long Term Disability 993 758 758 992 40085 Medicare 2,343 1,800 1,600 2,364 40090 Benefit Allotment 21,918 16,563 15,500 23,544 TOTAL PERSONNEL 246,563 168,068 152,501 223,672 OPERATING EXPENDITURES 42315 Membership & Dues 2,153 1,500 1,500 1,500 42325 Meetings 484 500 500 500 42330 Travel -Conferences 347 500 500 500 42335 Travel-Mileage&Auto Allow 390 500 500 500 42340 Education & Training 1,033 -1,000 1,000 1,000 TOTAL OPERATING EXP. 4,407 4,000 4,000 4,000 CONTRACT SERVICES 45221 CS - Engineering 16,900 90,448 80,000 30,000 45222 CS - Traffic 31,328 27,173 25,000 80,000 45223 CS - Plan Checking 20,905 33,153 30,000 36,900 45224 CS - Soils 400 5,000 5,000 5,000 45226 CS - Surveying 0 3,000 3,000 3,000 TOTAL CONTRACT SVCS. 69,533 158,774 143,000 154,900 DIVISION TOTAL 320,503 330,842 299,501 382,572 104 CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $382,572 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 223,672 Senior Civil Engineer 0.45 FT Assoc Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate & Assist. Engineers) ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted: 500 Caltrans, MTA, LACDPW, SGVCOG, SCAG Travel -Conferences (42330) Amount Budgeted: 500 APWA Travel -Mileage & Auto Allow (42335) Amount Budgeted: 500 Misc Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions CONTRACT SERVICES CS Engineering (45221) Amount Budgeted: 30,000 Misc. engineering studies/reports on an as needed basis CS - Traffic Engr (45222) Amount Budgeted: 80,000 Traffic Counts, Speed Surveys, Speed Zone Survey Update, Traffic Impact Studies, NTMP Plans, etc. 30,000 East-West Freight Corridor/Freight Plans 50,000 CS - Plan Checking (45223) Amount Budgeted: 36,900 grading, sewer, and storm drain plan checks, lot line adjustment, certificate of correction. CS - Soils (45224) Amount Budgeted: 5,000 As needed basis CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 105 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013.14 Actual Adjusted Projected Proposed PERSONNEL SERVICES Road Maintenance Supplies 37,428 50,000 50,000 40010 Salaries 168,028 172,231 171,500 222,050 40020 Over -Time Wages 405 500 1,300 1,500 40070 City Paid Benefits 2,204 2,619 2,500 3,889 40080- Retirement 51,778 28,790 28,790 38,375 40083 Worker's Comp. Exp. 4,825 5,007 5,007 6,499 40084 Short/Long Term Disability 939 1,051 1,051 1,355 40085 Medicare 2,373 2,497 2,497 3,536 40090 Benefit Allotment 24,994 26,100 26,100 40,200 44520 TOTAL PERSONNEL 255,546 238,795 238,745 317,403 SUPPLIES 41250 Road Maintenance Supplies 37,428 50,000 50,000 65,000 41300 Small Tools & Equipment 3,301 4,000 4,000 14,000 45504 TOTAL SUPPLIES 40,729 54,000 54,000 79,000 OPERATING EXPENDITURES CS -Striping & Signing 6,946 - 50,000 50,000 42130 Rental/Lease of Equip 3,707 4,000 4,000 4,000 42200 Equipment Maintenance 3,576 4,000 4,000 4,000 42310 Fuel 10,308 8,500 8,500 8,500 50,000 TOTAL OPERATING EXP. 17,591 16,500 16,500 16,500 Professional Services 44520 Prof Svcs - Engineering 8,284 45,248 40,000 40,000 8,284 45,248 40,000 40,000 CONTRACT SERVICES 45501 CS -Street Sweeping 133,498 135,000 _ 135,000 135,000 45502 CS -Road Maintenance 234,750 240,000 240,000 175,000 45504 CS -Sidewalk Insp & Repair 213,488 150,000 150,000 150,000 45506 CS -Striping & Signing 6,946 - 50,000 50,000 50,000 45507 CS -Traffic Signal Maint 209,427 225,576 220,000 220,000 45512 CS -Storm Drainage 7,754 15,000 15,000 15,000 45522 CS -Right of Way Maint 20,992 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 826,855 865,576 860,000 795,000 CAPITAL OUTLAY 46250 Misc Equipment 0 3,000 3,000 3,000 0 3,000 3,000 3,000 DIVISION TOTAL 1,149,005 1,223,119 1,212,245 1,250,903 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $1,250,903 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 317,403 Public Works Director 0.10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted: 65,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members 65,000 Small Tools & Equipment (41300) Amount Budgeted: 14,000 Misc. Items (Grinding wheels, blades, 14,000 shovels, etc.) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. 4,000 Equipment Maintenance (42200) Amount Budgeted: 4,000 Grinder, Striper, Car washes, etc 4,000 Fuel (42310) Amount Budgeted: 8,500 Fuel 8,500 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 40,000 On-call Traffic Engineering Assistance/Support 40,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 135,000 Street Sweeping 135,000 CS -Road Maintenance (45502) Amount Budgeted: 175,000 Road Maintenance 160,000 Parks - Slurry Seal Parking Lots 15,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 150,000 Sidewalk R & R 150,000 CS -Striping & Signing (45506) Amount Budgeted: 50,000 Striping & Signing work 50,000 107 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY13-14 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 220,000 Traffic Signal Maint 220,000 CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint 15,000 CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint 50,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 31000 Equipment Replacement 3,000 �) CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 109 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 Contract Services 12,478 35,000 35,000 35,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,675 45508 CS -Vegetation Control 104,597 102,400 102,400 102,400 45509 CS - Tree Maintenance 199,499 198,835 198,835 184,230 45510 CS - Tree Watering 10,924 16,850 - 16,850 17,070 TOTAL CONTRACT SVCS. 351,291 377,760 377,760 363,375 DIVISION TOTAL 351,291 377,760 377,760 363,375 109 CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $363,375 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract 24,675 CS - Vegetation Control (45508) Amount Budgeted: 102,400 MCE Contract 78,900 Crestline Annexation Area 10,100 Freeway Ramps/Cal Trans ROW 13,400 CS - Tree Maintenance (45509) Amount Budgeted: 184,230 WCA Contract -- Includes 1.3% CPI Increase Tree Maintenance - 5 year cycle LLAD #39 & Area 1 -- 2,652 trees @ 40.50/tree 107,405 LLAD #41 Slopes (3 -man Crew/25 days 6,580 over a 5 -year period ($30,900/5 years) Service Requests and As Needed Work 7,345 Emergency Call Out 3,105 Arborist Inspections 5,380 Tree Planting 11,380 Tree/Stump Removals/Replacements for Sidewalk Repairs and 23,375 Pro -Active Risk Management Remove and Replace 16 Stone Pines on Morning Canyon 14,280 Remove Dead Alders/Eucs at Pathfinder Slope over 5 -years 5,380 ($25,000/ 5 years) CS -Tree Watering (45510) Amount Budgeted: 17,070 WCA Contract -- Includes 1.3% CPI Increase 17,070 110 CITY OF DIAMOND BAR Department - Transfers Out • Transfers Out 111 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 49012 Transfer Out -Law Enforce Fund 49111 Transfer Out - Gas Tax 49116 Transfer Out- Traffic Mitigation 49122 Transfer Out- Quimby 49155 Transfer Out-CDBG 49156 Transfer Out- EECBG 49250 Transfer Out -CIP 49370 Transfer Out -Debt Service Fd 49510 Transfer Out -Self Ins Fund 49520 Transfer Out -Equip Replcmt 49530 Transfer Out -Comp Replcmt USES OF FUND BALANCE RESERVES FY 2011.12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 11,370 15,000 11,500 15,000 - - 245,033 - 101,101 - - - 168 135,528 274,728 116,613 - 540,533 837,316 837,316 842,406 409,112 448,379 408,911 150,634 90,000 89,500 230,000 1,197,644 1,665,423 1,709,041 1,238,040 49138 Transfer Out-LLAD #38 27,616 17,712 14,678 11,962 49139 Transfer Out-LLAD #39 68,652 95,652 114,035 81,938 49141 Transfer Out-LLAD #41 37,888 22,723 17,676 26,935 49250 Transfer Out-CIP Fund - - 116,613 346,956 134,156 136,087 263,002 467,791 TOTAL 1,331,800 1,801,510 1,972,043 1,705,831' 112 CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $1,705,831 OPERATING TRANSFERS OUT Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000 15,000 Transfer Out - Law Enforcement Fund (49012) Budget Savings Transfer Out-CIP Fund (49250) Amount Budgeted: Transfer Out -Debt Service Fund (49370) Amount Budgeted: 842,406 Band Principal Payments 350,000 Interest Expense 488,906 Banking Charges 3,500 Transfer Out -Self Ins Fund (49510) Amount Budgeted: 150,634 Insurance Premiums 150,634 Transfer Out -Equip Replcmt (49520) Amount Budgeted: Vehicle Replacement (5 yr cycle) - Transfer Out -Comp Equip Replacement (49530) Amount Budgeted: 230,000 Computer Purchases 230,000 USES OF FUND BALANCE RESERVE Transfer Out - LLAD #38 (49138) Amount Budgeted: 11,962 To Cover Fd Deficit 11,962 Transfer Out - LLAD #39 (49139) Amount Budgeted: 81,938 To Cover Fd Deficit 81,938 Transfer Out- LLAD #41(49141) 26,935 To Cover Fd Deficit 26,935 Transfer Out-CIP Fund (Use of Reserves) Amount Budgeted: 346,956 25213 Grandview Trail Construction 88,290 Grandview Trail Link Construction 89,608 Design - Heritage Park Community Center Improvements 50,000 01413 Residential Slurry Seal Area 1 B 119,058 113 SPECIAL FUNDS BUDGETS 114 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET. FY 2013-2014 COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. ESTIMATED RESOURCES 25500 Approp Fund Balance 39001 Transfer -in General Fund TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 11 15,000 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 11,370 15,000 11,500 15,000, 11,370 15,000 11,500 15,000 TOTAL 11,370 15,000 11,500 15,000 115 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2013-2014 TOTAL RESOURCE BUDGET $15,000 ESTIMATED RESOURCES Transfer -in General Fund (39001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 15,000 15,000 116 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 LAW ENFORCEMENT RESERVE FUND FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriffs Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 - Unrestricted Fund Balance - - 245,033 39001 Transfer In - General Fund - 245,033 - TOTAL - - 245,033 245,033 TRANSFERS OUT 991549001 TransferOut- GeneralFund - - - - CAPITAL OUTLAY 409346410 Capital Improvements - - - - FUND BALANCE RESERVE 25500 Unrestricted Fund Balance - - 245,033 245,033 Total Fund Balance Res. - - 245,033 245,033 TOTAL - - 245,033 245,033 117 CITY OF DIAMOND BAR LAW ENFORCEMENT FUND FY13-14 AL RESOURCE BUDGET $245,033 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted: 245,033 Estimated Based on Projections 245,033 TRANSFERSIN Transfer In - General Fund (39001) Savings Realized in Law Enforcement Budget TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: Transfer Out - General Fund CAPITAL OUTLAY Capital Improvements Amount Budgeted: Capital Improvements FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 245,033 Based on Budget -Unrestricted 245,033 �I CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 MEASURE R FUND FUND DESCRIPTION: The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. 1I.TAZt-1y:IWwg1'11 9915-49250 Transfer to CIP Fund FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 9915-49250 Transfer to CIP Fund- Carryover Actual Adjusted Projected Proposed ESTIMATED RESOURCES 704,307 799,674 210,551 1,279,190 25500 Fund Balance Reserve 564,799 415,065 415,065 734,055 31325 Measure R Revenue 551,123 525,941 525,941 591,053 36100 Investment Earnings 3,450 1,500 3,600 - TOTAL 1,119,372 942,506 944,606 1,325,108 1I.TAZt-1y:IWwg1'11 9915-49250 Transfer to CIP Fund 704,307 799,674 210,551 703,271 9915-49250 Transfer to CIP Fund- Carryover 575,919 Total Capital Outlay 704,307 799,674 210,551 1,279,190 FUND BALANCE RESERVES 25500 Reserve 415,065 142,832 734,055 45,918 Total Fund Balance Res. 415,065 142,832 734,055 45,918 TOTAL 1,119,372 942,506 944,606 1,325,108 119 CITY OF DIAMOND BAR MEASURE R FUND (110) BUDGET DISCUSSION FY 2013-14 TOTAL RESOURCE BUDGET $1,325,108 ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections Amount Budgeted: 734,055 734,055 Measure R Revenue (31325) Amount Budgeted: 591,053 Measure R based on MTA estimate Interest Revenue (36100) Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $1,279,190 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 703,271 Residential & Collector Street Rehab Area 2 703,271 Transfer to CIP Fund - Carryovers (9915-49250) 575,919 01413 Residential Slurry Seal - Area 1 B 435,919 22313 Neighborhood Traffice Management Prgm 40,000 26713 Comp Groundwater Drainage Study 100,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 120 45,918 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 GAS TAX FUND FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. 121 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 558,573 723,905 723,905 834,986 31705 Gax Tax - 2105 277,637 274,353 274,353 285,052 31710 Gas Tax - 2106 184,588 185,000 185,000 193,767 31720 Gas Tax - 2107 398,504 405,148 405,148 424,396 31730 Gas Tax - 2107.5 7,500 7,500 7,500 7,500 31731 HUTA - Prop 42 Replcmnt 820,534 663,547 663,547 863,666 36100 Interest Revenue 4,133 1,800 3,500 3,500 39001 Transfer In - General Fund 101,102 - - - TOTAL 2,352,571 2,261,253 2,262,953 2,612,867 TRANSFERS OUT 9915-49001 Transfer to General Fund 1,052,421 867,183 867,183 979,032 9915-49250 Transfer to CIP Fund 576,245 1,333,783 560,784 975,885 9915-49250 Transfer to CIP Fund - Carryovers 657,950 Total Transfers Out 1,628,666 2,200,966 1,427,967 2,612,867 FUND BALANCE RESERVES 25500 Reserve 723,905 60,287 834,986 - Total Fund Balance Res. 723,905 60,287 834,986 - TOTAL 2,352,571 2,261,253 2,262,953 2,612,867 121 CITY OF DIAMOND BAR GAS TAX FUND .(111) FY 2013-2014 TOTAL RESOURCE BUDGET $2,612,867 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 834,986 Estimated Based on Budget & Projections 834,986 Gas Tax Revenue 1,774,381 Gax Tax - 2105 (31705) Amount Budgeted: 285,052 Gas Tax - 2106 (31710) Amount Budgeted: 193,767 Gas Tax - 2107 (31720) Amount Budgeted: 424,396 Gas Tax - 2107.5 (31730) Amount Budgeted: 7,500 HUTA - Prop 42 Replacement Amount Budgeted: 863,666 Interest Revenue Amount Budgeted: 3,500 Interest Revenue 3,500 TOTAL EXPENDITURE BUDGET $2,612,867 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 979,032 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 909,032 Utilities (001-5510-42125) 70,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 975,885 Residential & Collector Street Rehab Area 2 675,885 Morning Canyon Recons (DB Blvd to Stonepine) 300,000 Transfer Out - CIP Carryovers (9915-49250) 657,950 01413 Residential Slurry Seal -Area 1 B 527,000 24313 Collectors -Area 1B 130,950 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 122 CITY OF DIAMOND BARIJNgTYPBMc�alaveAu�, SPECIAL FUNDS BUDGET FY 2013-2014 PROPOSITION A FUND 77,170 74,100 PublicranspoYtn FUND DESCRIPTION: 5553-45315 CS -Holiday Shuttle 203 5,000 - The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation 526 purposes. This fund has been established to account for these revenues and approved project expenditures. - 1,500 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 294,000 300,000 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 1,200,000 1, 346,168 1,580,600 25500 Approp Fund Balance 248,034 231,030 231,030 603,503 31310 Transportation Tax 891,668 845,398 900,000 950,088 34850 Transit Subsidy Prgrm Rev 1,007,237 1,200,000 1,050,000 1,200,000 36100 Interest Revenue - 2,542 1,000 4,000 3,500 TOTAL 2,149,461 2,277,428 2,185,030 2,757,091 PERSONNEL SERVICES 4090-47230 Sale of Prop A Fds 409,000 200,000 XXXX-40010 Salaries 82,296 96,407 89,000 94,320 XXXX-40020 Over -Time Wages 1,629 1,500 1,500 1,500 XXXX-40070 City Paid Benefits 1,580 1,834 1,600 1,781 XXXX-40080 Retirement Benefits 26,754 16,115 15,000 16,300 XXXX-40083 Workers Comp Expense 746 871 871 830 XXXX-40084 ShorULong Term Disability 504 588 588 575 XX -XX -40085 Medicare Expense. 1,192 1,398 1,398 1,438 XXXX-40090 Cafeteria Benefits 16,015 17,820 17,820 18,030 2,185,030 130,716 136,533 127,777 134,776 OPERATING SUPPLIES 5553-41200 Supplies 1,443 1,200. 1,200 1,200 1,443 1,200 1,200 1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges 8,408 7,500 13,000 13,000 5553-42205 Computer Maintenance 2,985 2,100 500 2,100 5553-42315. Membership & Dues 16,730 16,800 16,800 17,000 5553-42395 Misc Exp (5) 100 - - " 28,118 26,500 30,300 32,100 CONTRACT SERVICES 5350-45310 CS -Excursions 77,170 74,100 70,000 81,300 5553-45315 CS -Holiday Shuttle 203 5,000 - - 5553-45402 CS-Sheriff/Spcl Evts 526 1,500 _ - 1,500 5553-45533 Transit Subsidy Program 282,302 300,000 294,000 300,000 5553-45535 Transit Subsidy -Fares 985,967. 1,200,000 1,050,000 1,200,000 1, 346,168 1,580,600 1,414,000 1,582,800 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 3,006 " 7,500 - 7,500 12,500 5553-46235 Computer Equip -Software - 750 750 750 3,006. 8,250 8,250 13,250 MISC EXPENDITURES 4090-47230 Sale of Prop A Fds 409,000 200,000 - 400,000 409,000 200,000 - 400,000 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund - - - - 9915-49250 Transfer Out - CIP Fund Carryover - - - FUND BALANCE RESERVES 25500 Reserve 231,030 324,345 603,503 592,965 231,030 324,345 603,503 592,965 - TOTAL 2,149,481 2,277,428 2,185,030 2,757,091 123 CITY OF DIAMOND BAR Prop A -Transit Fund (112) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $2,757,091 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 603,503 Estimated Based on Projections 603,503 Transportation Tax (31310) Amount Budgeted: 950,088 Based on MTA Estimates 950,088 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,200,000 Cost of Fares 1,200,000 Interest Revenue Amount Budgeted: 3,500 Based on Experience 3,500 TOTAL EXPENDITURE BUDGET $2,164,126 PERSONNEL SERVICES Finance Director Desktop Support Tech Sr Office Specialist Accounting Technician Sr. Mgt Analyst Assistant to the City Manager Administrative Coordinator OPERATING SUPPLIES Amount Budgeted: 0.10 FT 0.05 FT 0.40 FT 0.75 FT 0.025 FT 0.025 FT 0.05 FT &,110111l 134,776 134,776 Supplies (5553-41200) Amount Budgeted: 1,200 Diamond Ride - ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 13,000 Credit Card Charges (online transactions) 13,000 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride AssurelD -Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride 124 CITY OF DIAMOND BAR Prop A -Transit Fund (112) BUDGET DISCUSSION FY13-14 Zebra printer - annual support & maint 500 Page 2 Membership & Dues (5553-42315) Amount Budgeted: 17,000 SGVCOG 17,000 Misc Expenditures (5553-42395) Amount Budgeted: 0 CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 81,300 Tiny Tots 1,700 Seniors 23,000 Day Camp 30,000 Adult Excursions 11,500 Concerts in the Park / Movies - Shuttles 8,800 City Birthday Party - Shuttles 3,300 4th of July - Shuttles -- No event 13/14 FY 0 Winter Snow Fest - Shuttle 1,400 DB4Youth 1,600 CS - Holiday Shuttle (5360-45315) Amount Budgeted: Based on experience CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales 1,500 Transit Subsidy Program (5553-45533) Amount Budgeted: 300,000 Transit Subsidy for DB Residents 300,000 Transit Subsidy -Fares (5553-45535) Amount Budgeted: 1,200,000 Transit System Fares 1,200,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Amount Budgeted: 12,600 Diamond Ride HW Enhancements 12,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 400,000 Sale of Prop A 400,000 TRANSFER OUT Transfer Out - CIP Fund (9915-49250) Amount Budgeted: FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 592,965 125 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 PROPOSITION C FUND FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. FY 2011.12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,967,525 1,655,491 1,655,491 1,115,869 31320 Transportation Tax 740,278 701,235 750,000 788,073 36100 Interest Revenue 14,947 8,000 10,000 8,500 TOTAL 2,722,750 2,364,726 2,415,491 1,912,442 PERSONNEL SERVICES XXXX-40010 Salaries 125,112 126,212 115,000 - XXXX-40070 City Paid Benefits 944 1,572 900 - XXXX-40080 Retirement Benefits 31,235 21,098 20,000 - XXXX-40083 Workers Comp Expense 2,292 2,337 2,200 - XXXX-40084 Short/Long Term Disability 730 770 700 - XXXX-40085 Medicare Expense 1,754 1,830 1,600 - XXXX-40090 Cafeteria Benefits 15,226 15,390 14,500 - TOTAL 177,293 169,209 154,900 - OPERATING EXPENDITURES 42205 Computer Maintenance 4,843 4,400 4,400 4,800 4,843 4,400 4,400 4,800 PROFESSIONAL SERVICES 44000 Professional Services 8,050 44,775 14,775 20,000 8,050 44,775 14,775 20,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab 522,745 525,000 525,000 515,000 522,745 525,000 525,000 - 515,000 CAPITAL OUTLAY 5510-46412 Traffic Control Improvements 64,221 2,362 500 - 64,221 2,362 500 - TRANSFERS OUT 9915-49001 Transfer to General Fund - 9915-49250 Transfer to CIP Fund 290,107 1,281,038 600,047 380,000 9915-49250 Transferto CIP Fund carryove - - - 605,800 - 290107. 1,281,038 600,047 985,800 FUND BALANCE RESERVES 25500 Reserve 1,655,491 337,942 1,115,869 386,842 1,655,491 337,942 1,115,869 386,842 TOTAL 2,722,750 2,364,726 2,415,491 1,912,442 126 CITY OF DIAMOND BAR Prop C - Transit Fund (113) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $1,912,442 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,115,869 Anticipated FB 1,115,869 Transportation Tax (31320) 788,073 Based on MTA Projection 788,073 Interest Revenue Amount Budgeted:. 8,500 Based on Experience 8,500 TOTAL EXPENDITURE BUDGET 1,525,600 PERSONNEL SERVICES Amount Budgeted: Sr. Civil Engineer (DBITS) 0.15 FT Info Svcs Director (DBITS & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00 FT 1.25 FT (DBITS - Diamond Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 4,800 GIS Software (40% of Annual Maint.) 4,800 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 20,000 Citywide Traffic Signal Timing Plan 20,000 CONTRACT SERVICES Amount Budgeted: 515,000 Para -Transit Dial a Cab (Temporarily moved from Prop A) 515,000 CAPITAL OUTLAY Traffic Control Improvements (5510-46412) Amount Budgeted: TRANSFERS -OUT Transfer Out - CIP (9915-49250) Amount Budgeted: 380,000 Zone 1 Arterial Overlay 230,000 Traffic Signal Infrastructure Upgrades 100,000 Median Modification - DB Blvd/Kiowa Crest 50,000 Transfer Out - CIP Carryovers (9915-49250) 605,800 Zone 7 Arterial Slurry Seal 112,800 TS -Battery Backup System 370,000 Median Modification (Grand/Summitridge) 81,000 Median Modification (DB Blvd @ Silverhawk) 42,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 386,842 127 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This six-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. FY 2011-12 FY 2012.13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve - - 31331 Federal - STPL Revenue - 522,000 522,000 - 31845 SAFETEA-LU Revenue - 1,120,000 219,810 900,190 31846 SAFETEA-LU Demo Revenue 600,000 - 699,220 36100 Investment Earnings - - - - TOTAL - 2,242,000 741,810 1,599,410 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - 2,242,000 741,810 - 9915-49250 Transfer to CIP Fund- Carryover 1,599,410 9915-49116 Transfer to Traffic Impr Fund - Total Capital Outlay - 2,242,000 741,810 1,599,410 FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL - 2,242,000 741,810 1,599,410 128 CITY OF DIAMOND BAR SAFETEA-LU Fund (114) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $1,599,410 ESTIMATED RESOURCES Revenues Amount Budgeted: 1,599,410 Federal-STPL Revenues - SAFETEA-LU 900,190 SAFETEA-LU Demo 699,220 Approp Fund Balance Estimated Based on Budget Amount Budgeted: TOTAL EXPENDITURE BUDGET $1,599,410 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: Transfer to CIP Fund Carryovers (9915-49250) Lemon Ave. Partial Diamond Interchange Grand Ave. Enhancements FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 129 900,190 699,220 1,599,410 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. ESTIMATED RESOURCES 25500 Approp Fund Balance 31870 Used Motor Oil Block Grant 31875 Beverage Ctnr Recycling Grt 34820 AB939 Admin Fees 34830 E -Waste Recycling Revenue 36100 Interest Revenue 36770 HHW Reimbursement 475,000 TOTAL PERSONNEL SERVICES 5515-40010 Salaries 5515-40020 Over -Time Wages 5515-40070 City Paid Benefits 5515-40080 Retirement 5515-40083 Worker's Comp. Exp. 5515-40084 Short/Long Term Disability 5515-40085 Medicare 5515-40090 Benefit Allotment Total Personnel SUPPLIES 5515-41200 Operating Supplies 5515-41400 Promotional Supplies OPERATING EXPENDITURES 5515-42110 Printing 5515-42115 Advertising 5515-42120 Postage 5515-42315 Membership/Dues 5515-42320 Publications 5515-42325 Meetings 5515-42330 Travel-Conf & Meetings 5515-42340 Education & Training 5515-42355 Contributions -Com. Groups Total Operating Exp. PROFESSIONAL SERVICES 5515-44000 Professional Services Total Prof. Svcs. CONTRACT SERVICES 5515-45500 CS -Public Works Total Contract Svcs. FY 2011-12 FY 2012-13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed 790,889 897,539 897,539 943,688 6,784 5,000 5,000 5,000 31,455 15,000 15,000 15,000 429,853- 500,000 450,000 475,000 1,044 3,328 2,800 - 6,479 3,000 3,000 - 1,266,504 1,420,539 1,370,539 1,438,688 147,653 - 193,011 180,000 - 1,963 - 2,000 1,000 1,352 2,799 2,250 - 49,636 32,264 31,000 - 2,574 3,328 2,800 - 822 1,177 1,200 - 2,141 2,799 2,600 - 20,888 27,432 24,000 - 227,029 262,810 245,850 1,000 8,483 12,997 25,000 25,000 20,000 21,480 25,000 25,000 20,000 13,775 35,000 30,000 30,000 1,820 1,000 1,000 1,000 2,300 5,000 3,000 5,000 - 300 - 300 - 200 - 200 133 500 - 500 1,235 1,000 - 1,000 500 - 500 1,481 1,000 - 1,000 20,744 44,500 34,000 39,500 37,263 117,990 60,000 80,000 37,263 117,990 60,000 80,000 - 20,000 - 20,000 - 20,000 - 20,000 TRANSFERS OUT 9915-49001 Transfer Out - General Fund 62,450 62,001 62,001 60,681 62,450 62,001 62,001 60,681 FUND BALANCE RESERVES 25500 Reserve 897,539 888,238 943,688 1,217,507 Total Fund Balance Res, 897,539 888,238 943,688 1,217,507 TOTAL 1,266,504 1,420,539 1,370,539 1,438,688 130 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $1,438,688 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 943,688 Estimated based on Budget 943,688 Used Motor Oil Block Grant (31870) Amount Budgeted: Full Time 5,000 Annual Allocation PW Director 5,000 FT Beverage Cntnr Recycling Grant (31875) Amount Budgeted: FT 15,000 Annual Allocation FT 15,000 0.10 AB939 Admin Fees (34820) Amount Budgeted: 0.20 475,000 AB939 Admin Fees 0.05 475,000 Finance Director Interest Revenue Amount Budgeted: Senior Accountant 0 Assuming higher cash balances due to Accounting Technician 0.05 FT increased revenues 0.05 0 Network/Systems Admin TOTAL EXPENDITURE BUDGET 1 $226,181 1,000 1,000 5515-41400 Amount Budgeted: 20,000 Storm Water Prevention/Water Conservation 20,000 Items/Recycling Items 131 Amount Budgeted: Full Time PW Director 0.15 FT Sr. Mgt Analyst 0.475 FT Assistant to the City Manager 0.475 FT Neighborhood Improvement Officer 0.10 FT Admin Coordinator 0.20 FT Asst Engr 0.05 FT Finance Director 0.05 FT Senior Accountant 0.05 FT Accounting Technician 0.05 FT Info Systems Director 0.05 FT Network/Systems Admin 0.05 FT Desktop Support Tech 0.05 FT Public Information Manager 0.10 FT Public Information Coordinator 0.30 FT Media Specialist 0.10 FT 2.25 FT 1,000 1,000 5515-41400 Amount Budgeted: 20,000 Storm Water Prevention/Water Conservation 20,000 Items/Recycling Items 131 CITY OF DIAMOND BAR , AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY13-14 Paae 2 Printing (5515-42110) 35,000 Envirolink and Education Outreach to Increase Multi- 35,000 Family & Commercial Sector Recycling; Street Sweeping Magnets Advertising (5515-42115) Amount Budgeted: 1,000 Multi -media campaign focusing on integrated 1,000 waste management Postage (5515-42120) Amount Budgeted: 5,000 Postage Cost 5,000 Membership/Dues (5515-42315) 300 Membership Fees 300 Publications (5515-42320) Subscriptions 200 Meetings (5515-42325) Amount Budgeted: 500 Meetings 500 Travel-Conf & Meetings (5515-42330) Amount Budgeted: 1,000 Conferences 1,000 Education & Training (5515-42340) Amount Budgeted: 500 Training 500 Contributions -Com. Groups (5515-42355) 1,000 City Trash Cutter Award, America Recycles 1,000 Day Celebration,etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 80,000 On-call Technical Assistance/Support in 80,000 AB 939 Annual Report and AB 341 Mandatory Commercial Recycling, Verification/Validation of DRS Tonnage, C & D Debris Program, and Soilid Waste Contract Management CONTRACT SERVICES CS -Public Works (5515-45500) Amount Budgeted: 20,000 Door to Door/Special Collection HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 60,681 Street Sweeping (001-5554-45501) 45,681 Storm Drainage (001-5554-45512) 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,212,507 132 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 Traffic Mitigation Fund FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. ESTIMATED RESOURCES 25500 CIP Reserve 31331 County STPL Revenue 31900 Intergvt Rev - Other Cities 34660 Traffic Mitigation -Engineering 36100 Investment Earnings 39001 Transfer In - General Fund 112,148 TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 233,849 463,507 650,649 181,570 - 82,095 4,662 463,507 466,007 100,967 2,500 1,152,825 463,507 566,974 466,007 PROFESSIONAL SERVICES 44000 Professional Svcs - 27,855 112,148 8,995 Total Professional Svcs 27,855 112,148 - 8,995 TRANSFERS OUT 9915-49001 Transfer Out to General Fund 271,758 - 150,000 9915-49124 Transfer to Park Dev Fund _. 75,000 9915-49250 Transfer to CIP Fund 661,463 119,541 100,967 - 9915-49250 Transfer to CIP Fund - Carryovers - Total Transfers 661,463 391,299 100,967 225,000 FUND BALANCE RESERVES _ 25500 Reserve 463,507 (39,940) 466,007 232,012 Total Fund Balance Res. 463,507 (39,940) 466,007 232,012 TOTAL 1,152,825 463,507 566,974 466,007 133 CITY OF DIAMOND BAR Traffic Mitigation Fd (116) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $466,007 ESTIMATED RESOURCES Approp Fund Balance Restricted FB for Institute of Knowledge Unrestricted Fund Balance Transfer In from General Fund Traffic Mitigation Fees Amount Budgeted: 466,007 82,000 384,007 Amount Budgeted: - TOTAL EXPENDITURE BUDGET $233,995 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 8,995 Sasaki Transportation 8,995 TRANSFERS OUT Amount Budgeted: 225,000 Transfer to General Fund Fund (9915-49001) 150,000 Transfer toPark Development Fund (9916-49124) 75,000 Transfer to CIP Fund (9915-49250) FUND BALANCE RESERVES Fund Balance Reserves Amount Budgeted: 232,012 232,012 134 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766. A82766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 146,567 150,394 31810 Pollution Reduction Fees 69,956 71,400 36100 Interest Revenue 1,187 600 TOTAL 217,710 222,394 OPERATING EXPENDITURES 5098-42125 Telephone 5098-42205 Computer Maintenance 5098-42315 Membership/Dues Total Operating Exp. PROFESSIONAL SERVICES 5098-44000 Professional Services 5098-44030 Prof Svcs -Traffic Mgmt Spt Total Prof. Svcs. CAPITAL OUTLAY 5098-46100 Auto Equipment 5098-46230 Computer Equip -Hardware 5098-46235 Computer Equip -Software 5098-46250 Misc Equipment Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 150,394 129,191 65,000 65,000 1,000 750 ?L'1 25,995 40,350 40,350 41,850 25,995 40,350 40,350 41,850 - 9,000 9,000 30,800 17,853 17,853 30,800 26,853 26,853 1,085 15,000 15,000 15,000 9,436 5,000 5,000 14,000 10,521 20,000 20,000 29,000 150,394 135,191 129,191 124,091 150,394 135,191 129,191 124,091 217,710 222,394 216,394 194,941 135 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $194,941 ESTIMATED RESOURCES Approp Fund Balance Projected Pollution Reduction Fees (31810) Based on history Amount Budgeted: Amount Budgeted: 129,191 65,000 129,191 Interest Revenue Amount Budgeted: 750 Based on Experience 750 TOTAL EXPENDITURE BUDGET $70,850 OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 41,850 DB Intelligent Transportation Systems (DBITS) Transcore (Traffic Signal Software - PW) 20,000 HP - Server Maintenance and support (3 - Servers) 4,500 Cisco Network HW Support 8,500 Transit Pass Systems (On-line Sales) GovIS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. (Transit) 350 Verisign - SSL Certificate (Transit - .gov & .us) 2,000 HP - Server Maintenance and support (1 - Server) 1,500 Membership/Dues (42315) Amount Budgeted: SGVCOG PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - DB Traffic Mgt Center Support Document Imaging CAPITAL OUTLAY Computer Equip - Hardware (46230) Amount Budgeted: 15,000 TPS HW Enhancements (Server) 12,500 DBITS HW Enhancements 2,500 Computer Equip - Software (46235) Amount Budgeted: 14,000 CV Web - Systems Enhancments 10,000 TPS - System Enhancements 4,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 124,091 136 • 0 _AJj0 9 :AC SPECIAL FUNDS BUDGET FY 2013-2014 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. ESTIMATED RESOURCES 25500 CIP Reserve 31880 SB821 Revenue -Current Yr 31880 SB821 Revenue -Reserves 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund 9915-49250 Transfer to CIP Fund - Total Transfers Out FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 50,030 50,030 50,000 50,000 (4,650) 35,414 30 50,030 100,030 45,380 35,414 50,000 45,380 50,000 45,380 FUND BALANCE RESERVES 25500 Reserved 50,030 50,030 35,414 Total Fund Balance Res. 50,030 50,030 35,414 TOTAL 50,030 100,030 45,380 35,414 137 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $35,414 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Estimated Based on Budget SB821 Revenue -Current Yr (31880) 35,414 Based on MTA Estimates 35,414 21 Revenue-Reserves(31880) Base on Previous Year Unused Allocation Interest Revenue (36100) Amount TOTAL EXPENDITURE BUDGET TRANSFERS OUT Transfer to CIP Fund -(9915-49250) Transfer to CIP Fund - Carryover (9915-49250) Amount Budgeted: FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 35,414 (reserved for project carryover) 35,414 138 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 Prop 1B Transportation Fund FUND DESCRIPTION: The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2006. Prop 1B provided bond funds to Cities to fund the maintenance and improvement of local transportation facilities. This fund has been created to account for this money. ESTIMATED RESOURCES 25500 CIP Reserve 31733 Prop 1B Revenues 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 211,179 218,826 218,826 218,826 139 CITY OF DIAMOND BAR Prop 1 B Transportation Fd (120) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: Reserved for Project Carryover Prop 1B Revenues Amount Budgeted: Based on Estimate Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: Reserved for project carryover 140 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 WASTE HAULER FUND FUND DESCRIPTION: The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted •Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve - - - - 34662 Solid Waste Impact Fees - - - 120,844 36100 Investment Earnings - - - - TOTAL - - - 120,844 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - - - 120,844 9915-49250 Transfer to CIP Fund - Carryover - Total Capital Outlay - - - 120,844 FUND BALANCE RESERVES 25500 Reserve - - - - Total Fund Balance Res. - - - - TOTAL - - - 120,844 141 CITY OF DIAMOND BAR WASTE HAULER FUND (121) BUDGET DISCUSSION FY 2013-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections $120,844 Amount Budgeted: Measure R Revenue (34662) Amount Budgeted: 120,844 Solid Waste Impact Fees 120,844 Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET $120,844 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 120,844 Residential & Collector Street Rehab Area 2 120,844 Transfer to CIP Fund - Carryovers (9915-49250) FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 142 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. TRANSFERS OUT 9915-49250 Transfer Out -CIP 313,529 64,532 64,036 - 9915-49250 Transfer Out - CIP carryovers - 496 Total Capital Outlay 313,529 64,532 64,036 496 FUND BALANCE RESERVE 25500 Fund Balance Reserve 38,462 (26,070) 814 318 Total Fund Balance Reserve 38,462 (26,070) 814 318 TOTAL 351,991 38,462 64,850 814 143 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 350,634 38,462 38,462 814 34555 Quimby Fees - 26,138 - 36100 Interest Revenue 1,357 250 39001 Transfers In - General Fund - - - - TOTAL 351,991 38,462 64,850 814 TRANSFERS OUT 9915-49250 Transfer Out -CIP 313,529 64,532 64,036 - 9915-49250 Transfer Out - CIP carryovers - 496 Total Capital Outlay 313,529 64,532 64,036 496 FUND BALANCE RESERVE 25500 Fund Balance Reserve 38,462 (26,070) 814 318 Total Fund Balance Reserve 38,462 (26,070) 814 318 TOTAL 351,991 38,462 64,850 814 143 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FY13-14 TOTAL RESOURCE BUDGET 814 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 814 814 Quimby Fees (34555) Amount Budgeted: Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET 496 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: Transfers Out - CIP Fund (49250) - Carryovers 496 Grandview Trail Design 496 FUND BALANCE RESERVES Reserve(25500) Amount Budgeted: 318 318 144 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. ESTIMATED RESOURCES 25500 Approp Fund Balance 31815 Prop A -Safe Nghbrhd Pks 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49001 Transfer to Gen Fund 9915-49141 Transfer to LLAD 41 9915-49250 Transfer to CIP Fund Total Transfers Out FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed (67,131) (191,245) (191,245) 23,932 149,109 207,465 357,212 120,340 - - 100 - 81,978 16,220 166,067 144,272 143,223 122,135 122,135 124,202 (20,000) 20,000 20,000 20,000 150.000 - - - 144,202 (191,245) (125,915) 23,932 70 (191,245) (125,915) 23,932 70 81,978 16,220 166,067 144,272 145 CITY OF DIAMOND BAR PROP A SAFE NBRHD PIKS FUND (123) FY 2013-14 TOTAL RESOURCE BUDGET $144,272 ESTIMATED RESOURCES Approp Fund Balance (25500) -Amount Budgeted: 23,932 23,932 Prop A -Safe Nghbrhd Pks (31815) Amount Budgeted: 120,340 Unrestricted Funds 89,272 Restricted Funds 31,068 TOTAL EXPENDITURE BUDGET $144,272 TRANSFERS OUT Transfer to Gen Fund (49001) - Amount Budgeted: 124,202 Youth Master Plan Implementation 89,202 Landscape Maintenance 35,000 Transfer to LLAD 41 (49141) Amount Budgeted: 20,000 LLAD 41 20,000 Transfer to 250 (46415) - Amount Budgeted: - - FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 70 70 146 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. ESTIMATED RESOURCES 25500 Approp Fund Balance 39116 Transfer In - Traffic Mit Fund 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44300 PS - Special Studies CAPITAL EXPENDITURES 46305 Real Estate Acquisition 46410 Capital Improvement FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 570,469 163,510 163,510 (1,233) 75,000 3,255 - 1,000 - 573,724 163,510 164,510 73,767 TRANSFERS OUT 9915-49001 Transfer to General Fund. - - 9915-49250 Transfer to CIP Fund 410,214 170,834 165,743 - 9915-49250 Transfer to CIP Fund - Carryover 8,519 Total Transfers Out 410,214 170,834 165,743 8,519 FUND BALANCE RESERVES - 25500 Reserve 163,510 (7,324) (1,233) 65,248 Total Fund Balance Res. 163,510 (7,324) (1,233) 65,248 TOTAL 573,724 163,510 164,510 73,767 147 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $73,767 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Estimated Based on Actual Exp. (1,233) (1,233) Transfer In - Traffic Mitigation Fund (39116) Amount Budgeted: 75,000 Transfer In - GF money in Traffic Mitigation Fund 75,000 Interest Revenue (36100) Based on Experience TOTAL EXPENDITURE BUDGET TRANSFERS OUT Amount Budgeted: $8,519 Transfer to CIP Fund (49250) Amount Budgeted: - Transfer to CIP Fund - Carryovers (49250) Amount Budgeted: 8,519.00 Grandview Trail Design 8,519 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 148 65,248 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over 31630 CDBG Revenue TOTAL PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX-40083 Worker's Comp. Exp. XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare XXXX-40090 Benefit Allotment Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 506,288 539,966 373,555 301,190 506,288 539,966 373,555 301,190 6,236 9,053 7,553 5,078 105 - 160.00 - 113 234 234 131 1,237 1,513 1,013 878 120 181 - 181 102 37 55 55 31 99 131 131 74 1,365 2,326 965 1,348 9,312 13,493 10,292 7,640 1,046 2,208 2,208 2,219 1,046 2,208 2,208 2,219 OPERATING EXPENDITURES 5215-42115 Advertising - - - - 5350-42335 Travel -Mileage & Auto Allo - 5215-42355 Contributions -Com Groups 24,332 33,000 16,500 13,087 Total Operating Exp. 24,332 33,000 16,500 13,087 PROFESSIONAL SERVICES 5215-44000 Professional Services 151,000 178,590 158,078 157,849 Total Prof. Svcs. 151,000 178,590 158,078 157,849 TRANSFERS OUT 9915-49001 Transfer to Gen Fd - - - - 9915-49250 Transfer to CIP Fund 320,598 165,965 186,477 120,396 9915-49250 Transfer to CIP Fund - Carryovers - Total Transfers Out 320,598 165,965 186,477 120,396 CDBG Carry Over - 146,710 - TOTAL 506,288 539,966 373,555 301,191 149 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $301,190 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: CDBG Revenue (31630) Amount Budgeted: 301,190 Based on CDC awarded amount 301,190 TOTAL EXPENDITURE BUDGET $301,191 PERSONNEL SERVICES Amount Budgeted: 7,640 Senior Program: Com Svcs - Coordinator (D96904-13) 0.19 FT 7,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,219 City Senior Program (D96904-13) 2,219 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: - Public Hearing Notices - Contributions -Com Groups (42355) Amount Budgeted: 13,087 YMCA Childcare & Day Camp (600873-13) 13,087 Senior Club Support (D96904-13) - PROFESSIONAL SERVICES Amount Budgeted: 157,849 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-13) 4,000 Contract Admin - Senior Programming (D96904-13) 1,539 Contract Admin -YMCA Childcare (600873-13) 2,310 Home Improvement Loan Pgm (600503-13) 120,000 HIP Consultanting Svcs (600873-13) 30,000 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 150 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FY13-14 Page 2 Transfer Out - CIP (9915-49250) Amount Budgeted: 120,396 ADA Sidewalk Improvements (601544-13) 53,148 Contract Admin - Sidewalk Improvements (601544-13) 7,248 ADA Walkways and Ramps -Bark Park (601552-13) 51,000 Contract Admin - Walkways and Ramps (601552-13) 9,000 151 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. FY 2011-12 FY 2012-13 FY 2012.13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31855- Public Safety Grant - State 100,000 100,000 100,000 100,000 36100 Interest Revenue 1,059 500 500 500 25500 Fund Balance Reserve 142,615 82,173 82,173 70,173 TOTAL 243,674 182.673 182.673 170 673 SUPPLIES 4411-41200 Operating Supplies OPERATING EXPENDITURES 4411-42200 Equipment Maintenance - 500 - - Total Operating Exp. - 500 - - PROFESSIONAL SERVICES 4411-44000 Professional Svcs 4,400 5,000 5,000 5,000 Total Professional Svcs 4,400 5,000 5,000 5,000 CAPITAL OUTLAY 4411-46250 Misc Equipment 69,329 5,000 1,500 5,000 Total Capital Outlay 69,329 5,000 1,500 5,000 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 87,772 110,164 106,000 107,322 87,772 110,164 106,000 107,322 FUND BALANCE RESERVE 25500 Fund Balance Reserve 82,173 62,009 70,173 53,351 Total Fund Balance Reserve 82,173 62,009 70,173 53,351 TOTAL 243,674 182,673 182,673 170,673 152 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $170,673 ESTIMATED RESOURCES Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Professional Services (44000) Amount Budgeted: Interest Revenue (36100) Amount Budgeted: 500 Project Sister 500 - Fund Balance Reserve Amount Budgeted: 70,173 Estimated based on projections 70,173 TOTAL EXPENDITURE BUDGET $117,322 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,000 Project Sister - At Risk Youth Counseling 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 107,322 Law Enf Tech 82,322 Fingerprinting Program 25,000 FUND BALANCE RESERVES Amount Budgeted: 53,351 153 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: During FYI 996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government It is required that these funds be used to enhance drug and law enforcement activities. CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out- General Fund 103,586 119,418 98,000 65,863 Total Transfer Out 103,586 119,418 98,000 65,863 FUND BALANCE RESERVE _ 25500 Fund Balance Reserve 162,363 43,445. 65,363 - Total Fund Balance Reserve 162,363 43,445 65,363 - TOTAL 265,949 162,863 163,363 65,863 154 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31852 Asset Forfeiture Revenue 36100 Interest Revenue 2,010 500 1,000 500 25500 Fund Balance Reserve 263,939 162,363 162,363 65,363 TOTAL 265,949 162,863 163,363 65,863 CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out- General Fund 103,586 119,418 98,000 65,863 Total Transfer Out 103,586 119,418 98,000 65,863 FUND BALANCE RESERVE _ 25500 Fund Balance Reserve 162,363 43,445. 65,363 - Total Fund Balance Reserve 162,363 43,445 65,363 - TOTAL 265,949 162,863 163,363 65,863 154 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FY13-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Based on Projection $65,863 Amount Budgeted: 65,363 65,363 Interest Revenue (36100) Amount Budgeted: 500 Based on History 500 TOTAL EXPENDITURE BUDGET $65,863 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: TRANSFERS OUT Transfer Out -General Fund (49001) Amount Budgeted: 65,863 Narcotic Deputy (STAR Program) 65,863 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 155 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FY1999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31857 CA Law Enf Equip Pgm 36100 Interest Revenue 338 200 25500 Fund Balance Reserve 46,986 40,970 TOTAL 47.324 41.170 CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay 200 70 200 470 670 6,354 10,000 4,700 10,000 6,354 10,000 4,700 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 40,970 31,170 36,470 26,670 Total Fund Balance Reserve 40,970 31,170 36,470 26,670 TOTAL 47,324 41,170 41,170 36,670 156 CITY OF DIAMOND BAR CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Projectons CA Law Enf Equip Pgm Interest Revenue (36100) TOTAL EXPENDITURE BUDGET $36,670 Amount Budgeted: 36,470 36,470 Amount Budgeted: Amount Budgeted: 200 200 $10,000 CONTRACT SERVICES Amount Budgeted: CS -Sheriff Department (45401) CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriffs Dept. 10,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 26,670 157 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 Edward Byrne Justice Assistance Grant Fd FUND DESCRIPTION: The Edward Byrne Memorial Justice Assistance Grant Program allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. This grant replaces the former Local Law Enforcement Block Grant program which was suspended several years ago. This year these funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. ESTIMATED RESOURCES 31651 Public Safety Grant - State 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL TRANSFER -OUT 9915-49001 Transfer Out -General Fund FUND BALANCE RESERVE 25500 Fund Balance Reserve FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 34,385 (247) 34,295 - - - - 34,295 TOTAL 34,295 158 CITY OF DIAMOND BAR Edward Byrne Justice Assistance Grant Fd BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: Projected Year End Estimates TOTAL EXPENDITURE BUDGET TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: Special School Patrols FUND BALANCE RESERVES Amount Budgeted: 159 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 Justice Assistance Grant Fd - ARRA FUND DESCRIPTION: The American Recovery and Reinvestment Act (ARRA) Justice Assistance Grant Program allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. These funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. 160 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31650 EB Justice Asst Grant 23,177 - 1,264 - 36100 Interest Revenue - - - - 25500 Fund Balance Reserve - (1,264) (1,264) - TOTAL 23,177 (1,264) TRANSFER -OUT 9915-49001 Transfer Out -General Fund 24,441 - - - 24,441 - - FUND BALANCE RESERVE 25500 Fund Balance Reserve (1,264) (1,264) - - (1,264) (1,264) - - TOTAL 23,177 (1,264) - - 160 CITY OF DIAMOND BAR Justice Assistance Grant Fund - ARRA BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: Projected Year End Estimates TOTAL EXPENDITURE BUDGET TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: Special School Patrols FUND BALANCE RESERVES Amount Budgeted: 161 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 7,700 7,700 25500 Approp Fund Balance 15,152 - 30300 Prop Tx -Sp Assessment 264,307 267,705 36100 Interest Revenue 100 135,700 39001 Transfer in - General Fund 27,616 17,712 4,005 TOTAL 307,175 285,417 OPERATING EXPENDITURES 5538-42115 Advertising 5538-42126 Utilities 5538-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5538-44000 Professional Services Total Prof. Svcs. I191611111:7_1113III =1[IrlLN*9 5538-45500 Contract Services Total Contract Svcs. CAPITAL IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 267,705 271,185 11 147 3,969 7,700 7,700 5,000 145,571 116,325 121,000 116,325 12,116 15,775 7,000 16,200 161,656 139,800 135,700 137,525 4,269 5,066 5,066 4,005 4,269 5,066 5,066 4,005 141,250 141,617 141,617 141,617 141,250 141,617 141,617 141,617 (1,066) (1,066) 307,175 285,417 282,383 283,147 162. CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $263,147 ESTIMATED RESOURCES Approp Fund Balance (25500) Actual Fund Balance Prop Tx -Sp Assessment (30300) Property Tax Transfer In - General Fd (39001) To Cover Deficit - to be repaid to Gen Fd Amount Budgeted: Amount Budgeted: Amount Budgeted: TOTAL EXPENDITURE BUDGET $263,147 PERSONNEL SERVICES Amount Budgeted: 271,185 11,962 11,962 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices Amount Budgeted: 116,325 Water 109,325 Edison 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 16,200 As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBBlvd south of Sunset Xing) 1,200 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,005 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 141,617 Contract Maintenance (Excel) 140,617 Extra gopher control contract at S. Brea Canyon Rd/along 57 Fwy 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 163 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance 6,681 with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive 5,000 a special assessment on their property taxes. This fund accounts for this district's operations. 63,300 71,000 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 6,269 Actual Adjusted Projected Proposed ESTIMATED RESOURCES Total Operating Exp. 73,362 25500 Approp Fund Balance (7,554) (9,464) (9,464) 85,850 30300 Prop Tx -Sp Assessment 161,530 162,630 162,630 164,744 36100 Interest Revenue 117 5539-44000 Professional Services 39001 Transfer In - General Fund 68,652 95,652 114,035 81,938 TOTAL 222,745 248,818 267,201 246,682 :�1�� 7S1LL«77��l�IYi17Y�� 5539-42115 Advertising 6,681 9,000 9,000 5,000 5539-42126 Utilities 60,412 63,300 71,000 71,000 5539-42210 Maint. of Grounds/Bldgs 6,269 25,150 25,150 9,850 Total Operating Exp. 73,362 97,450 105,150 85,850 PROFESSIONAL SERVICES 5539-44000 Professional Services 4,268 5,719 5,719 4,500 Total Prof. Svcs. 4,268 5,719 5,71,9 4,500 CONTRACT SERVICES 5539-45500 Contract Services 139,331 139,332 139,332 139,332 5539-45519 Weed Abatement 14,706 17,000 17,000 17,000 Total Contract Svcs. 154,037 156,332 156,332 156,332 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements 542 Total Capital Expenditures. 542 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp (9,464) (10,683) Total Fund Balance Res. (9,464) (10,683) TOTAL 222,745 248,818 267,201 246,682 164 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $246,682 Water -- Increase in Water Rates for Pumping 66,500 ESTIMATED RESOURCES 4,500 Approp Fund Balance (25500) Amount Budgeted: Estimated Based on Projections 6,750 Fire Ant Eradication at Five Mini -Parks 2,500 Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,744 Property Tax 164,744 Transfer In - General Fd (39001) Amount Budgeted: 81,938 To Cover Deficit - to be repaid to Gen Fd 81,938 TOTAL EXPENDITURE BUDGET $246,682 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 71,000 Water -- Increase in Water Rates for Pumping 66,500 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 9,850 As -needed Maintenance 6,750 Fire Ant Eradication at Five Mini -Parks 2,500 Play Surface Repairs at Longview North 600 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Contract Maint - Excel Weed Abatement (45519) Weed Abatement FUND BALANCE RESERVES Amount Budgeted: Amount Budgeted: Reserve -Future Capital Imp (25500) Amount Budgeted: 165 139,332 139,332 17,006 17,000 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue 39001 Transfer in - General Fund 39123 Transfer in - Prop A - TOTAL OPERATING EXPENDITURES 5541-42115 Advertising 5541-42126 Utilities 5541-42210 Maint. of Grounds/Bldgs Total Operating Exp. PROFESSIONAL SERVICES 5541-44000 Professional Services Total Prof. Svcs. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 20,666 24,806 24,806 121,372 122,157 122,157 123,745 286 - - - 37,888 22,723 17,676 26,935 (20,000) 20,000 20,000 10,000 160,212 189,686 184,639 160,680 3,308 9,200 9,200 5,000 34,667 36,250 36,250 36,250 4,018 7,000 7,000 17,000 41,993 52,450 52,450 58,250 4,268 5,719 5,719 4,500 4,268 5,719 5,719 4,500 CONTRACT SERVICES 5541-45500 Contract Services 49,726 49,730 49,730 49,730 5541-45519 CS-Weed/Pest Abatement 39,419 76,740 76,740 48,200 Total Contract Svcs. 89,145 126,470 126,470 97,930 CAPITAL IMPROVEMENTS 5541-46410 Capital Expenditures FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 24,806 5,047 Total Fund Balance Res. 24,806 5,047 TOTAL 160,212 189,686 184,639 160,680 166 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $160,680 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Prop Tx -Sp Assessment (30300) Amount Budgeted: 123,745 Property Tax 123,745 Advertising (42115) Amount Budgeted: Interest Revenue Amount Budgeted: - Based on Experience Transfers In Amount Budgeted: 36,935 General Fund 26,935 Prop A SP Fund 123 10,000 TOTAL EXPENDITURE BUDGET $160,680 Water PERSONNEL SERVICES Edison Amount Budgeted: District is being subsidized by General Fund Staffing, OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 36,250 Water 34,250 Edison 2,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 17,000 As -needed Maintenance 7,000 Poison Oak Removal 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,730 Contract Maintenance: Excel Landscape Maint 49,730 CS-Weed/Pest Abatement (45519) Amount Budgeted: 48,200 L.A. County Ag 20,200 Fire Brushing by Goats 18,000 Fire Brushing hand work by CCC 10,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) _ Amount Budgeted: 167 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUND FUND DESCRIPTION: The City received one time Energy Efficiency and Conservation Block Grant Funds from the Department of Energy. The purpose is to fund energy efficient improvements to facilities, transportation management systems, and lighting projects. ESTIMATED RESOURCES 25500 Approp Fund Balance 31631 EECBG Revenue 36100 Investment Earnings 39001 Transfer In - General Fund TOTAL EXPENDITURES 5610-41200 Operating Supplies 5610-46310 Building Imrpovements PROFESSIONAL SERVICES 5215-44000 Professional Services Total Prof. Svcs. Capital Expenditures 5610-46250 Misc Equipment 5610-46310 Bldg Improvements Total Capital Expends TRANSFERS OUT 9915-49250 Transfer Total Transfers Out RESERVES 31830 Fund Balance Total Reserves TOTAL 5/2/2013 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed (16,580) (260) (260) - - 308,731 260,979 - 133 92 292,284 260,719 - - 3,870 - 260,979 3,870 260,979 - - 27,695 260,979 288,674 (260) (260) - - (260) (260) - - - 292,284 260,719 - - CITY OF DIAMOND BAR EECBG Fund (156) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Appropriated Fund Balance (25500) Amount Budgeted: 3G Revenue (31631) Amount Budgeted: Draw down from Dept. of the Treasury TOTAL EXPENDITURE BUDGET EXPENDITURES Amount Budgeted: Transportation Improvements (5610-46250) ITS Synchronization Project Building Improvements (561046310) City Hall Solar Photovoltaic System TRANSFERS -OUT Transfer Out Amount Budgeted: FUND BALANCE RESERVES EECBG Resources Amount Budgeted: 169 §] [}} �\ \)\ { { \\ § {35 §\ \\}\})� ( \\� )( ){\ 170 §] [}} {35 §\ \\}\})� ( )( {35 §\ \\}\})� ( )( l71 k\)\\\\)).5 ------------- l71 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. ESTIMATED RESOURCES 25500 Appropriated Fund Balance 31333 Tr Mgmt System Rev -County 31620 FEMA Revenue 31819 31820 31821 31841 31883 39001 39001 39109 39110 39111 39112 39113 39114 39116 39119 39120 39122 39123 39124 39125 39139 Rivers & Mtns Cons Grt Land & Conservation Grant Recreation Trails Grant Nature Ed. Grant (Prop 84) ARRA Revenue Hazard Elimination Pgm Transfer in - General Fd Transfer in - General Fd Res Transfer in - Waste Hauler Fund Transfer in - Measure R Transfer in - Gas Tax Transfer in - Prop A Transfer in - Prop C Transit Transfer in - SAFETEA-LU Transfer in - Traf Imp Fund Transfer in - TDA Fd Transfer in - Prop 1 B Transfer in - Quimby Transfer in - Prop A - SPks Transfer in- Park Developmt Transfer in - CDBG Transfer in - LLAD 39 TOTAL CAPITAL OUTLAY 5215-46420 Misc. Capital Improvements 5510-46411 Street Improvements 551046412 Traffic Mgt Improvements 5510-46413 Transportation Infrastructure 5310-46415 Park & Rec Improvements 5510-46416 Landscape & Irrigation Imp 5510-46420 Misc. Capital Improvements Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Future Capital Imp Total Fund Balance Res. TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed (37,060) (332,407) (332,407) 131,946 9,365 37,495 4,560 64,532 64,036 - 76,230 - 27,750 - 205,648 71,228 233,692 - Im 135,528 274,728 116,613 346,956 313,529 64,532 64,036 120,844 704,307 799,674 210,551 1,279,190 576,245 1,333,783 560,784 1,633,835 290,107 1,281,038 600,047 985,800 - 2,242,000 741,810 1,599,410 661,463 119,541 100,967 224,437 - 50,000 45,380 - 218,826 3,214,428 1,578,727 3,355,727 313,529 64,532 64,036 496 150,000 1,120,000 219,810 - 410,214 170,834 165,743 8,519 320,598 165,965 186,477 120,396 541 1,307,487 442,704 1,029,270 3,831,297 6,197,438 2,807,418 6,657,477 -2,131,856 3,214,428 1,578,727 3,355,727 393,346 581,162 169,460 510,000 - 1,120,000 219,810 900,190 1,348,084 328,059 263,571 494,561 35,596 14,403 1,200 254,822 1,307,487 442,704 1,029,270 4,163,704 6,565,539 2,675,472 6,289,748 101 729 3,831,910 6,197,438 2,807,418 6,657,477 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $6,657,477 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 131,946 131,946 Land & Water Conservation Grant (31820) Amount Budgeted: 205,648 Grandview Trail Design 27,750 Grandview Trail Construction 88,290 Grandview Trail Link Construction 89,608 Recreation Trails Grant (31821) Amount Budgeted: P & R Improvements - Transfers In - Prop 84 NEFP Grant Amount Budgeted: Trails Exhibits Transfers In - GeneraLFund (39001) Amount Budgeted: FY 13-14 New Projects: Transfers In -General Fund Reserves (39001) Amount Budgeted: 346,956 FY 13-14 New Projects: Grandviw Trail Link Construction 89,608 Design of Heritage Park Comm Ctr Impr 50,000 FY 12-13 Carryovers: Grandview Trail Construction 88,290 Residential Slurry Seal Area 1B 119,058 Transfers In - Waste Hauler Fund (39109) Amount Budgeted: 120,844 FY 13-14 New Projects: Residential & Collector Street Rehab Area 2 120,844 Transfers In - Measure R (39110) Amount Budgeted: 1,279,190 FY 13-14 New Projects: Residential & Collector Street Rehab Area 2 703,271 FY 12-13 Carryovers: Residential Slurry Seal Area 1 B 435;919 Neighborhood Traffic Mgmt Program 40,000 Comprehensiv Groundwater Drainage Study 100,000 Transfers In - Gas Tax (39111) Amount Budgeted: 1,633,835 FY 13-14 New Projects: Residential & Collector Street Rehab Area 2 675,885 Morning Canyon Recon (DB Blvd to Stonepine) 300,000 FY 12-13 Carryovers: Collectors - Area B 130,950 Residential Slurry Seal Area 1 B 527,000 Transfers In - Prop A (39112) Amount Budgeted: 173 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY13-14 Transfers In - Prop C (39113) FY 13-14 New Projects: Zone 1 Arterial Overlay Traffic Signal Infrastructure Upgrades Median Modification - DB Blvd/Kiowa Crest FY 12-13 Carryovers: Zone 7 Arterial Slurry TS - Battery Backup Systems Median Modification - Grand/Summitridge Median Modification - DB Blvd/Silver Hawk PAGE Amount Budgeted: 230,000 100,000 50,000 112,800 370,000 81,000 42,000 985,800 Transfers In - SAFETEA-LU (39114) Amount Budgeted: 1,599,410 FY 12-13 Carryovers: Lemon Ave Interchange 900,190 Grand Ave. Enhancement 699,220 Transfer In - Traffic Mit Fund (39116) Amount Budgeted: 224,437 FY 13-14 New Projects: Residential & Collector Street Rehab Area 2 224,437 Transfer In - Quimby (39122) Amount Budgeted: 496 FY 12-13 Carryovers: Grandview Trail Design 496 Transfers In - Park Dev Fund (39124) Amount Budgeted: 8,519 FY 12-13 Carryovers Grandview Trail Design 8,519 Transfers In - CDBG (39125) Amount Budgeted: 120,396 FY 13-14 New Projects: ADA Access to Dog Park 51,000 Contract Admin - ADA Access to Dog Park 9,000 Area 2 Sidewalk ADA Improvements 53,148 Contract Admin - ADA Improvements 7,248 TOTAL EXPENDITURE BUDGET $6,657,477 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: Residential & Collector Street Rehab Area 2 Zone 1 Arterial Overlay Morning Canyon Reconstruction Street Improvements Carryovers (5510-46411) 01413 Residential Slurry Seal - Area 1 B 24313 Collectors - Area 1 B 23913 Zone 7 Arterial Slurry 174 1,500,000 230,000 300,000 1,081, 977 130,950 112,800 3,355,727 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY13-14 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 510,000 Traffic Signal Infrastructure Upgrades 100,000 PAGE 3 Traffic Mgt Improvements Carryovers (5510-46412) 22313 Neighborhood Traffic Mgmt Program 40,000 25613 TS - Battery Backup System 370,000 Transportation Infrastructure (5510-46413) Amount Budgeted: 900,190 Lemon Ave. Interchange Project 900,190 Park & Rec Improvements (5310-46415) Amount Budgeted: 494,561 Design of Heritage Park Comm Center Imp 50,000 Grandview Trail Construction 176,580 Grandview Trail Link Construction 179,216 ADA Access to Dog Park 52,000 Park & Rec Imp Carryovers (5310-46415) Grandview Trail Design 36,765 Misc Improvements (5510-46420) Amount Budgeted: 1,029,270 Area 2 Sidewalk ADA Improvements 57,050 Median Modification - DB Blvd/Kiowa Crest 50,000 Misc Improvements Carryovers (5510-46420) 26612 Median Modification - Grand/Summitridge 81,000 26613 Median Modification - DB Blvd/Silver Hawk 42,000 26713 Comprehensiv Groundwater Drainage Study 100,000 22813 Grand Ave. Enhancement 699,220 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 367,729 175 CITY OF DIAMOND BAR DEBT SERVICE BUDGET FY 2013-2014 DEBT SERVICE FUND FUND DESCRIPTION: This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. 176 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013.14 Actual Adjusted Projected Proposed / ESTIMATED RESOURCES 25500 Approp Fund Balance 333,694 2 2 - 36100 Investment Earnings 20 - - - 36610 Rental Income - - - - 36700 Bond Proceeds 11,790,000 - - - 36710 Bond Premium 252,381 - - - - 39001 Transfer from General Fund 540,533 837,316- 837,316 - - TOTAL 12,916,628 837,318 837,318 - OTHER EXPENDITURES - 4090-42128 Banking Charges 11 3,360 3,360 3,500 4090-47050 Bond Principal 12,510,000 335,000 335,000 350,000 4090-47100 Interest Expense 262,787 498,956 498,956 488,906 4090-47120 Bond Issuance Costs 143,828 - - - Total Other Exp. 12,916,626 837,316 837,318 842,406 FUND BALANCE RESERVE 25500 Fund Balance Reserve 2 2 - - Total Fund Balance Res. 2 2 - - TOTAL 12,916,628 837,318 837,318 842,406 176 CITY OF DIAMOND BAR DEBT SERVICE FUND (370) BUDGET DISCUSSION FY13-14 111[61111 r_111111:7*1100]:Z63=11-11111110:11111 ESTIMATED RESOURCES $842,406 Approp Fund Balance Amount Budgeted: Estimated Based on Projections Interest Revenue (36100) Amount Budgeted: Based on history Transfer In - General Fund (39001) Amount Budgeted: 842,406 842,406 TOTAL EXPENDITURE BUDGET $842,406 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted: 838,906 Bond Principal (47050) 350,000 Interest Expense (47100) 488,906 Banking Charges (42128) Amount Budgeted: 3,500 Banking Charges 3,500 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 177 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 SELF INSURANCE FUND FUND DESCRIPTION; This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 1,263,235 1,253,574 1,253,574 1,254,580 36100 Interest Revenue 7,767 4,500 5,500 5,000 36900 Misc Revenue 17,977 Total Other Exp. 444,517 408,911 39001 Transfer in - General Fund 409,112 448,379 408,911 150,634 TOTAL 1,698,091 1,706,453 1,667,985 1,410,214 OTHER EXPENDITURES 4081-47200 Insurance Expenditures 22,132 30,300 30,300 12,175 4081-47210 Insurance Deposits 422,385 378,611 383,105 398,039 4081-47221 Insured Losses Total Other Exp. 444,517 408,911 413,405 410,214 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,253,574 1,297,542 1,254,580 1,000,000 Total Fund Balance Res. 1,253,574 1,297,542 1,254,580 1,000,000 TOTAL 1,698,091 1,706,453 1,667,985 1,410,214 178 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $1,410,214 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,254,580 Estimated Based on Projections 1,254,580 Interest Revenue (36100) Amount Budgeted: 5,000 Based on history 5,000 Transfer In - General Fund (39001) Amount Budgeted: 150,634 Transferin 150,634 TOTAL EXPENDITURE BUDGET $410,214 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 12,175 Crime Insurance Renewal 1,391 Property Insurance 10,784 Insurance Deposits (47210) Amount Budgeted: 398,039 Insurance Deposits 398,039 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,000,000 1,000,000 179 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 EQUIPMENT REPLACEMENT FUND (VEHICLES) FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. ESTIMATED RESOURCES 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance 36100 Investment Revenue 39001 Transfer in - General Fd 15,823 TOTAL OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4090-46100 Auto Equipment FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 27,176 21,023 21,023 15,823 215,151 216,840 216,840 216,840 1,689 1,000 1,000 1,000 244,016 238,863 238,863 233,663 6,153 5,000 6,200 6,200 6,153 5,000 6,200 6,200 40,000 - 44,000 40,000 - 44,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 21,023 17,023 15,823 10,623 25500 Unrestricted Fund Balance 216,840 176,840 216,840 177,263 Total Fund Balance Res. 237,663 193,863 232,663 183,463 TOTAL 244,016 238,863 238,863 233,663 WE CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND FY13-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $233,663 Restricted Fund Balance (25500) Amount Budgeted: 15,823 Book Value of Equipment 15,823 Unrestricted Fund Balance (25500) Amount Budgeted: 216,840 Estimated Based on Projections 216,840 Interest Revenue (36100) Based on History Transfer In - General Fd (39001) TOTAL EXPENDITURE BUDGET OPERATING EXPENDITURES Depreciation Expense (4090-42215) Annual Depreciation CAPITAL OUTLAY Auto Equipment (46100) Vehicle(s) Purchase Amount Budgeted: 1,000 $50,200 Amount Budgeted: 6,200 6,200 Amount Budgeted: 44,000 44,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 10,623 Year End Book Value of Equipment 10,623 Unrestricted Fund Balance (25500) Amount Budgeted: 177,263 Based on Budget -Unrestricted 177,263 181 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION; This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. OPERATING EXPENDITURES 4070-42215 Depreciation - Expense 43,970 44,000 44,000 49,000 Total Operating Exp 43,970 44,000 44,000 49,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware FY 2011-12 FY 2012-13 FY 2012-13 - FY 2013-14 Computer Equip -Software 70,000 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 40,000 Total Capital Outlay - 230,000 36100 Investment Revenue - 2,287 - 500 - 39001 Transfer in - General Fund - 90,000 89,500 230,000 25500 Restricted Fund Balance 85,653 375,399 375,399 - 331,399 25500 Unrestricted Fund Balance 404,611 73,182 73,182 40,000 TOTAL 492,551 538,581 538,581 601,399 OPERATING EXPENDITURES 4070-42215 Depreciation - Expense 43,970 44,000 44,000 49,000 Total Operating Exp 43,970 44,000 44,000 49,000 CAPITAL OUTLAY 46230 Computer Equip -Hardware 160,000 93,182 230,000 46235 Computer Equip -Software 70,000 30,000 46235 Comp Equip - Software C/O - - - - 40,000 Total Capital Outlay - 230,000 123,182 270,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 375,399 331,399 331,399 282,399 25500 Unrestricted Fund Balance - -- 73,182 (66,818) 40,000 - Total Fund Balance Res. 448,581 264,581 371,399 282,399 TOTAL 492,551 538,581 538,581 601,399 GNU CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $601,399 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: Transfer In - General Fund (39001) Amount Budgeted: 230,000 Transfer In FY 13-14 230,000 Fund Balance Reserves Amount Budgeted: Restricted Fund Balance Reserves 331,399 Unrestricted Fund Balance Reserves 40,000.00 TOTAL EXPENDITURE BUDGET $319,000 OPERATING EXPENDITURES Depreciation Exp (42215) Amount Budgeted: 49,000 Existing Hardware 44,000 New Hardware (assumed .50 year) 5,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 230,000 Printer Replacements (5 Units) 8,600 PC Replacement (1/2 CH Staff) 76,700 Laptop Replacement (3 Units) 7,200 Server refresh (11 servers) 137,500 Computer Equip -Software (46235) Amount Budgeted: 40,000 Carryover - Pentamation Upgrade 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 282,399 Fund Balance Reserves 282,399 Unrestricted Fund Balance (25500) Amount Budgeted: Based on Budget WE CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 BUILDING FACILITY & MAINTENANCE FUND FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance - - - 7,000 36760 Solar Incentive Revenue 10,000 7,000 10,000 TOTAL - 10,000 7,000 17,000 OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4093-46410 Capital Improvements - - - - FUND BALANCE RESERVE - 25500 Restricted Fund Balance - - - - 25500 Unrestricted Fund Balance - 10,000 7,000 17,000 Total Fund Balance Res. - 10,000 7,000 17,000 TOTAL - 10,000 7,000 17,000 WE CITY OF DIAMOND BAR BUILDING FACILITY & MAINTENANCE FUND FY13-14 RESOURCE BUDGET ESTIMATED RESOURCES $17,000 Restricted Fund Balance (25500) Amount Budgeted: Book Value of Equipment Unrestricted Fund Balance (25500) Amount Budgeted: 7,000 Estimated Based on Projections 7,000 it Incentive Revenue Solar Incentive Revenue from SCE TOTAL EXPENDITURE BUDGET OPERATING EXPENDITURES $0 Depreciation Expense (4090-42215) Amount Budgeted: Annual Depreciation CAPITAL OUTLAY Capital Improvements Amount Budgeted: Capital Improvements - City Hall FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: Year End Book Value of Equipment 10,000 10,000 Unrestricted Fund Balance (25500) Amount Budgeted: 17,000 Based on Budget -Unrestricted 17,000 185 CITY COUNCIL Agenda # 8 . 1 (b) Meeting Date: May 21, 2013 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: Approve the 2013-2014 Fiscal Yea Appropriation Limit using the growth factor of change in the County population change over the prior year and the change in the California per capita income over the prior year as the annual adjustment growth factor. RECOMMENDATION: Approve the use of the growth factor of change in the County population change over the prior year and the change in the California per capita income over the prior year as the annual adjustment growth factor for use in calculating the Fiscal Year 2013-2014 Appropriations Limit Approve Resolution 2013 -XXX. FINANCIAL IMPACT: Since the City's 2013-2014 appropriations subject to the Gann Limit falls well below $37,902,186 there is no financial impact. BACKGROUND: Per City Policy, the Finance Department presents the Appropriation Limit for the City Council's review and approval. Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the City must compute an annual appropriations limit. This appropriations limit will place a ceiling on the City's total amount of tax revenues and the total amount of appropriations. The appropriation limit can be calculated by the use of one of the following factors: Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year. Based on the growth factor of City population changeover the prior year and the change in the California per capita income over the prior year. Based on the growth factor of change in the City's non residential new construction valuation and the chanoe in the Countv or Citv 000ulation. DISCUSSION: The recommended factor to compute the appropriation limit is the growth factor of change in the County population change over the prior year and the change in the California per capita income over the prior year. By using this factor the City will have an appropriation limit of $37,902,186 for Fiscal Year 2013-2014. Susan Full, Senior Accountant REVIEWED BY: %. Dianna Honeywell - Finance Mirector Attachments: Dave Doy� - ms's ant City Manager Resolution Appropriation Limit Worksheets for fiscal year 2013-2014 RESOLUTION NO. 2013 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2013- 2014 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2013-2014 for the City of Diamond Bar. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar, California, as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2013-2014 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. Section 3. That the factor selected is the growth factor of Los Angeles County population change over the prior year and the change in California per capita personal income as the annual adjustment growth factor for use in calculating the Fiscal Year 2013-2014 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $37,902,186 for fiscal year 2013-2014. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall certify to the passage and adoption of this Resolution No. 2013 - PASSED, APPROVED AND ADOPTED this day of 2013. Jack Tanaka, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, and approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Tommye Cribbins, City Clerk City of Diamond Bar CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2013-2014 California Per Capita Income 5.12% % Change over Prior Year Population Change 0.69% % Change over Prior Year (County) Per Capita converted to a Ratio 1.0512 Population converted to a Ratio 1.0069 Calculation of Growth Factor 1.0585 (Growth Factor = Per Capita Ratio x Population Ratio) 2012-2013 Appropriations Limit 35,809,031 2013-2014 Appropriations Limit $37,902,186 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2013-2014 California Per Capita Income - 5.12% % Change over Prior Year Population Change 0.45% % Change over Prior Year (City) Per Capita converted to a Ratio 1.0512 Population converted to a Ratio 1.0045 Calculation of Growth Factor 1.0559 (Growth Factor = Per Capita Ratio x Population Ratio) 2012-2013 Appropriations Limit 35,809,031 2013-2014 Appropriations Limit $37,811,844 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET CITY OF DIAMOND BAR % Change Non Residential 3.40% New Construction (City) Population Change 0.69% % Change over Prior Year (County) Nonresidential converted to a Ratio 1.034 Population Converted to a Ratio 1.0069 Calculation of Growth Factor 1.0411 2012-2013 Appropriations Limit 35,809,031 2013-2014 Appropriations Limit $37,282,021 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR APPROPRIATIONS LIMIT WORK SHEET 2013-2014 % Change Non Residential 3.40% New Construction (City) Population Change 0.45% % Change over Prior Year (City) Nonresidential converted to a Ratio 1.034 Population Converted to a Ratio 1.0045 Calculation of Growth Factor 1.0387 2012-2013 Appropriations Limit 35,809,031 2013-2014 Appropriations Limit $37,193,157 (New Appropriations Limit = Prior Year Appropriations Limit x Growth Factor) CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT EXHIBIT "A" 2013-2014 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision) 25,886,770 2005-06 Adjusted Base (revision) 27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 2012-13 Adjusted Base 35,809,031 2013-14 Adjusted Base 37,902,186 CITY COUNCIL TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma4(r Ln Meeting Date: May 21, 2013 AGENDA REPORT TITLE: ADOPT RESOLUTION 2013 -XX . PPROVING THE FY2013-14 INVESTMENT POLICY. RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND t DISCUSSION: Submitted for Council's review and approval is the FY 2013-2014 Investment Policy and accompanying resolution. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City will invest funds and the reporting requirements. The FY 2013-2014 Investment Policy has not changed since FY 2012-13, and was drafted in accordance with the Government Finance Officers Association (GFOA) investment policy model. All investments outlined in the investment policy are in accordance and allowable by Government Code Section 53601. The Investment Policy also requires all broker/dealers to complete a questionnaire and provide information on their portfolios and investment policies. Although the City continues to invest a large portion of its funds in the State Treasurer's Local Agency Investment Fund, the investment portfolio has seen much more diversification into federal agency securities, corporate paper and FDIC insured negotiable certificates of deposit during the last fiscal year. As rates at LAIF continue to decline, much more diversification in the portfolio will be seen during FY 2013-14. All existing investments are in compliance with the City's Investment Policy. The investment goals and practices of LAIF are in concurrence with the City's investment goals and objectives, and attached (Investment Policy - Appendix C) is a description of the LAIF program contained on the State Treasurer's website. Prepared by: Dianna Honeywell Finance Director Attachments: 1. Resolution 2013 -XX 2. Investment Policy. Reviewr David D le' -7 Assistant City Manager RESOLUTION NO. 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT WHEREAS, it is the City's policy to annually adopt the City Investment Policy; and WHEREAS, the Investment Policy is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar that the attached Statement of Investment Policy (Exhibit A) be adopted as presented herein. PASSED, APPROVED, AND ADOPTED this 21st day of May, 2013. Jack Tanaka, Mayor I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution No. 2013- was duly and regularly passed and adopted by the City Council of the City of Diamond Bar, California, at its adjourned regular meeting held on the 21st day of May, 2013, by the following vote, to wit. AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Tommye A. Cribbins, City Clerk CITY OF DIAMOND BAR INVESTMENT POLICY— FY 2013-2014 PURPOSE This Statement is intended to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its accumulated cash. It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. INVESTMENT OBJECTIVE The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53601, et. seq. 1. Safety. Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk and interest rate risk. The City will operate only in those investments that are considered very safe. A. Credit Risk is the risk of loss due to the failure of the security issuer or backer. Credit risk will be mitigated by: Limiting investments to the safest types of securities; Pre -qualifying the broker-dealers with which the City will do business. This will be done via a review of experience and qualifications, and the response on a questionnaire (Appendix A) submitted by the prospective institution. In addition broker-dealers should be primary, registered investment securities dealers; Diversifying the investment portfolio in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. B. Interest Rate Risk is the risk that the market value of portfolio securities will fall due to a change in general interest rates. Interest rate risk will be mitigated by: Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to their maturation to meet specific operational needs. Operating funds will be invested primarily in shorter term securities. 1 2. Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets. 3. Yield. Yield is the potential dollar earnings an investment can provide and sometimes is described as the rate of return. The primary objective of the investment policy of the City of Diamond Bar is SAFETY. Investments shall be undertaken to ensure the preservation of capital in the overall portfolio. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and cash flow characteristics of the portfolio. Return on investment is of least importance compared to the safety and liquidity objectives described above. Investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity unless one of the following conditions exists: 1) a declining credit security could be sold early to minimize loss of principal; 2) a security swap would improve the quality of yield in the portfolio; or 3) liquidity needs of the portfolio require that a security be sold. POLICY As a General Law city, Diamond Bar operates its accumulated idle cash investments under the prudent man rule. This insures that "...investment shall be made with the exercise of that degree of judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation but for investment considering the probable safety of their capital as well as the probable income to be derived." (CC #2261) This affords the City a broad spectrum of investment opportunities, so long as the investment is deemed prudent and is allowable under current law of the State of California and the regulations of the City of Diamond Bar. The City of Diamond Bar strives to maintain the level of investment of all funds as near 100% as possible, through daily and projected cash flow determinations. Cash management and investment transactions are the responsibility of the Treasurer but are administered by the Finance Director under the authority of the Treasurer. Investments are allowed in the following media 1. United States treasury bills, bonds, notes or any other obligations or securities issued by the United States treasury or any other obligation guaranteed as to principal and interest by the United States. 2. Federal agency or United States government-sponsored enterprise obligations, participations or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government- sponsored enterprises. 2 3. Local Agency Investment Fund (state pool) — Demand Deposits. A more descriptive definition of LAIF is attached as Appendix B 4. Certificates of Deposit (or Time Deposits), placed with commercial banks and/or savings banks. 5. Negotiable Certificates of Deposit 6. Bankers Acceptances 7. Commercial Paper 8. Medium Term Corporate Notes 9. Passbook Savings Accounts 10. Active Deposits 11. Money Market Funds comprised of investments rated in the highest category by Moody's Investors Services Inc. or by Standard & Poor's Corporation. A more detailed description of each of the City's investment instruments is attached in Appendix C. Repurchase Agreements Prohibited investments include securities not listed above(unless authorized pursuant to section 53601), as well as inverse floaters, range notes, interest only strips derived from a pool of mortgages (Collateralized Mortgage Obligations), and any security that could result in zero interest accrual if held to maturity, as specified in Section 53601.6. (Zero interest accrual means the security has the potential to realize zero interest depending upon the structure of the security. Zero coupon bonds and similar investments that start at a level below the face value are legal because their value does increase.) Government and agency paper are the highest quality investments available in terms of safety and liquidity. Certificates of deposit and savings accounts must be insured or collateralized. Only commercial paper, with A-1 Moody's and P-1 Standard & Poor's ratings, is authorized for purchase. Most investments are highly liquid, with the exception of collateralized and insured certificates of deposit held by banks and savings banks. Maturities are selected to anticipate cash needs, thereby eliminating the need for forced liquidation. Effective January 1, 1989 the Government Code, Section 53601 states. .."no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement authorized by this section, which at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved no less than three months prior to the investment." 91 Therefore longer-term investments (over one year) are limited to maturities of five years or less unless specifically approved by the City Council. Diamond Bar attempts to obtain the highest yield possible when selecting investments, provided that the criteria for safety and liquidity are met. Ordinarily, through a positive yield curve, (i.e., longer term investment rates are higher than those of shorter term maturities), the City attempts to ladder its maturities to meet anticipated cash needs in such a way that longer term investments carry a higher rate than is available in the extremely short term market of 30 days or less. The City is authorized to invest in the Local Agency Investment Fund based upon periodic reviews of the book to market value of the investment pool and an annual review of the goals and strategies of the investment board. If there are changes in the management of the Local Agency Investment Fund, and there is a conflict with the City's investment goals, the City may elect to discontinue investment in LAIF. It should be noted that, per LAIF's investment policy, no more than 10% of its portfolio may be invested in Reverse Repurchase Agreements. Since these types of investments are extremely sophisticated, the City of Diamond Bar chooses not to individually invest in these types of securities but will participate in LAIF's investment pool as long as the percentage of the portfolio remains at 10% or less. POLICY CONSTRAINTS The City operates its investment pool with many State and self-imposed constraints. The City does not purchase or sell securities on margin. The City does not buy stocks or deal in futures or options. The City does not use Reverse Repurchase Agreements for the investment of funds. The City does not invest in Guaranteed Small Business Administration (SBA) Notes. SAFEKEEPING OF SECURITIES The City of Diamond Bar will adopt the operational practice of having all purchased securities delivered, versus payment to a safekeeping account at the City's depository bank. It is recognized this will be to a third party independent custodian under contractual agreement made with the Security Services Division of the chosen bank. Investment transactions will be authorized by the City Treasurer and executed by either the Finance Director or the Assistant City Manager. The transactions will be verified via monthly reconciliations by the Senior Accountant. REPORTING A monthly report of investments will be provided to the City Manager. The required elements of this report are as follows: 4 a) Type of investment b) Institution c) Date of Maturity d) Amount of deposit or cost of security e) Current market value of securities with maturity in excess of twelve months f) Statement relating the report to the Statement of Investment Policy g) Rate of interest h) Statement that there are sufficient funds to meet the next six months' obligations The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. Attachments: Appendix A - Broker Dealer Questionnaire Appendix B - Description of Investments Appendix C - Local Agency Investment Fund Description ►6 . CITY OF DIAMOND BAR BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: 2. Address: 3. Telephone: ( ) ( ) 4. Broker's Representative to the City (attach resume): 10.71711-3 Title: Telephone: ( ) 5. Manager/Partner-in-Charge (attach resume): Name: Title: Telephone: ( ) 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: Title: Telephone: 7. Which of the above personnel have read the City's investment policy? 8. Is your firm a primary dealer in United States Government Securities? Yes No 51 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm -wide $ No. of Transactions Your local office $ No. of Transactions 10. Which instruments are offered regularly by your local office? Treasury Bills Treasury Notes/Bonds BA's (domestic) BA's (foreign) Commercial Paper Agencies (specify): _ CMO's _ Bank CD's _ S&LCD's Repos Reverse Repos Other (specify): 11. References --Please identify your most directly comparable public sector clients in our geographical area. Entity Contact Telephone ( ) ( ) Client Since 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain: 14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain. 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? 7 Can you meet safekeeping requirements? 16. How many and what percentage of your transactions failed Last month? Last year? 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program if not, explain. 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21. Does your firm offer investment training to your clients? _Yes No 22. Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. ***CERTIFICATION*** I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Signed Title Countersignature* Title Date Date * Company president or person in charge of government securities operations. 11 0=6 n - Description of Investments U.S. Treasury Issues are direct obligations of the United States Government. These issues are called bills, notes and bonds. The maturity range of new issues is from 30 days (T -Bills) to 30 years (T -Bonds). These are highly liquid and are considered the safest investment security. Federal Agency Securities are issued by direct U.S. Government agencies or quasi - government agencies. Many of these issues are guaranteed directly or indirectly by the United States Government. Examples of these securities are Federal Home Loan Bank (FHLB) notes, Federal National Mortgage Associations (FNMA) notes, Federal Farm Credit Bank (FFCB) notes, Small Business Administration (SBA) notes, Government National Bank (GNMA) notes, and Federal Home Loan Mortgage Credit (FHLMC) notes. Investment in these types of securities is limited to 40% of the portfolio. Local Agency Investment Fund (LAIF) is a special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period and the minimum transaction is $5,000, in multiples of $1,000 above that, with a maximum of $40 million for any agency. It offers high liquidity because deposits can be converted to cash in twenty-four hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit into the agency's LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one percent of the earnings. Certificates of Deposit are investments for inactive funds issued by banks, savings and loans and credit unions. Investments of $250,000 are insured respectively by Federal Deposit Insurance Corporation (FDIC), Federal Savings and Loan Insurance Corporation (FSLIC) and the National Credit Union Share Insurance Fund (NCUSIF). Certificates of Deposit can be issued from 14 days to several years in maturity allowing the City of Diamond Bar's investment of funds to be matched to cash flow needs. For deposits exceeding $250,000 the financial institution is required to collateralize with 110% government securities collateral. City of Diamond Bar does not accept 150% Collateral (First Trust Deeds) or 105% Letters of Credit (L.C.). Section 53635.2 of, the Government Code prohibits investments in certificates of deposits of state or federal credit unions if any member of the city's governing or managing officers (Council, City manager, Fiscal officers) serves on the credit union board or key committee positions. Negotiable Certificates of Deposit are unsecured obligations of the financial institution. These securities are generally issued in bearer form and pay interest at maturity. Although negotiable, a strong secondary market exists only in the NCD's issued by the largest United States banks. Examples of large banks include Bank of America, Citibank, Chase Manhattan, Manufacturers Hanover, etc. These securities 10 generally trade with minimum amounts of $1 million per trade with the average trade in the secondary market of $5 million. Investment in Negotiable Certificates of Deposit is limited to 30% of the investment portfolio per Government Code Section 53601. Bankers Acceptances are short-term credit arrangements to enable businesses to obtain funds to finance commercial transactions. They are time drafts drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. By its acceptance, the bank becomes primarily liable for the payment of the draft at maturity. An acceptance is a high grade negotiable instrument. Acceptances are purchased in various denominations for 30 to 180 days but no longer than 180 days. The interest is calculated on a 360 day discount basis similar to Treasury Bills. Investment in Banker's Acceptances is limited to 40% of the investment portfolio per Government Code Section 53601. Commercial Paper is a short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments may be purchased at a discount to par value or interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation (GMAC), Shearson American Express, Bank of America, Wells Fargo Bank, etc. Local agencies are permitted by state law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and numerical rating as provided by Moody's Investor's Service, Inc. or Standard & Poors Corporation. Purchases of eligible commercial paper may not exceed 270 days maturity nor exceed twenty five percent of the local agency's total investments. Investment in Commercial Paper is limited to 25% of the total investment portfolio and 10% of the issuing corporation per Government Code Section 53601. Medium Term Corporate Notes are unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium Term Notes (MTN) can be defined as extended maturity commercial paper. Corporations use these MTN's to raise capital. Examples of MTN issuers are General Electric, GMAC, Citibank, Wells Fargo Bank, etc. Investment in Medium Term Corporate Notes is limited to 30% of the investment portfolio per Government Code 53601. Notes must be rated "A" or better. Passbook Savings Account is a certificate of deposit issued in any amount for a non specified amount of time. Interest rate is much lower than CD's but the savings account allows flexibility. Funds can be deposited and withdrawn according to daily needs. Mutual Funds are referred to in the Government Code, Section 53601, K, as "shares of beneficial interest issued by diversified management companies". The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, 11 State of California and City (within California) debt obligations, Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements, Financial Futures and Financial Options and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category, which are applicable to the local agency also, apply to the Mutual Fund. Additional limitations apply to such management companies or their investment advisors. The City may not invest in a mutual fund, which invests in derivative types of products. The purchase price of shares of mutual funds shall not include any sales commission. Investments in mutual funds shall not exceed fifteen percent of the local agency's investment portfolio. Active Deposits are demand or checking accounts which receive revenues and pay disbursements. Money Market Funds are comprised of short term government securities, certificates of deposit and highly rated commercial paper. Average length of maturity is twenty to fifty days. Money Market Funds are 100% liquid at any time. Repurchase Agreements and Reverse Repurchase Agreements are short term investment transactions. Banks buy temporarily idle funds from a customer by selling him U.S. Government or other securities with a contractual agreement to repurchase the same securities on a future date. Repurchase agreements are typically one to ten days in maturity. The customer receives interest from the bank. The interest rate reflects both the prevailing demand for Federal Funds and the maturity of the REPO. Some banks will execute repurchase agreements for a minimum of $100,000, but most banks have a minimum of $500,000. A reverse -repurchase agreement (reverse -repo) is exactly what the name implies. The City of Diamond Bar does not invest in Reverse Repurchase Agreements. Financial Futures and Financial Options are forward contracts for securities. The government code states that a local agency may incur future contracts/options in any of the investment securities enumerated in Section 53601 A -N. Due to the volatility of trading in financial futures the City of Diamond Bar does NOT invest in financial futures of financial options. Derivative Products are structured products, which limits, through imbedded options, the flow of principal and or interest to the note holder. This limitation could be on how fast payments are received, how much principal is returned or how high or low a coupon can move. Derivative is also a broad term referring to any security which derives its value from another underlying asset. The City of Diamond Bar does not invest in derivative products. 12 Appendix C Local Agency Investment Fund Program Description The Local Agency Investment Fund (LAIF) is a voluntary program created by statute in 1977 as an investment alternative for California's local governments and special districts and it continues today under Treasurer Bill Lockyer's administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer's Office investment staff at no additional cost to the taxpayer. This in-house management team is comprised of civil servants who have each worked for the State Treasurer's Office for an average of 20 years. The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative. Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the appointing authority. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer's Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized and that prudent management prevails. These policies are formulated by investment staff and reviewed by both the PMIB and the LIAB on an annual basis. The State Treasurer's Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller's Office as well as an in-house audit process involving three separate divisions. 13 Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that "moneys placed with the Treasurer for deposit in the LAW by cities, counties, special districts, nonprofit corporations, or qualified quasi -governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency." During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF's enabling legislation. The Section states that "right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi -governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state's failure to adopt a State Budget by July 1 of each new fiscal year." The LAIF has grown from 293 participants and $468 million in 1977 to 2,636 participants and $22 billion at the end of April 2013. State Treasurer's Office Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916)653-3001 http://www.treasurer.ca.gov/pmia-laif 14 CITY COUNCIL Agenda # 8.1(d ) Meeting Date: May 21 2013 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man `r TITLE: Resolution No. 2013 -XX, Establishing a Compensation Plan Incorporating Salary Ranges and Fringe Benefits for All Classifications of Employment Effective July 1, 2013, and Amending Resolution 2012-32. RECOMMENDATION: Adopt. FINANCIAL IMPACT: The financial impact of this action is $114,200 to the General Fund which has been incorporated into the Fiscal Year 2013-2014 Budget. This includes a 1.5% cost of living adjustment (COLA), an increase to the Benefit Allotment of $50.00 per month. BACKGROUND/DISCUSSION: Each year, the City Council adopts the Compensation Plan for the upcoming fiscal year which includes all employee positions and associated salary ranges. The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost of Living Adjustment (COLA) for employees based on the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 1.3%. However, as presented in the budget, the recommendation is a 1.5% COLA for employees in addition to a $50 per month increase to the Benefit Allotment. With the monthly Benefit Allotment increase, Full-time non- exempt staff will receive $1,070 and full-time exempt staff and City Council Members will receive $1,100 to be used towards health benefits. The impact to the General Fund is $114,200. Although the budget impact of this recommendation totals approximately $125,000, it is offset through use of $10,800 in Special Funds. If approved by Council, this action will be effective July 1, 2013 PREPARED BY: Dianna L. Honeywell Finance Director REVIEWED BY: David Do Assistant City Manager Attachments: Resolution 2013 -XX Establishing Salary Ranges and Fringe Benefits Resolution No. 2013- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AMENDING RESOLUTION 2012-32 ESTABLISHING SALARY GRADES AND FRINGE BENEFITS FOR ALL CLASSES OF EMPLOYMENT EFFECTIVE JULY 1, 2013 WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for Fiscal Year 2013-2014; and WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2012-32, to include a 1.5% cost of living adjustment for all classes of employment and in compliance with minimum wage requirements; and WHEREAS, the City Council of the City of Diamond Bar includes an increase of $50 to the benefit allotment for full-time and part-time benefited employees, and City Council Members; and WHEREAS, the City Council of the City of Diamond Bar amends Resolution 2012-32, Compensation Plan FY 2012-2013 to update Schedule C and establish a new classification of Media Specialist as a full-time non-exempt position at Salary Grade 18NE, Accountant as a full-time non-exempt position at Salary Grade 21 NE, add an additional Senior Street Maintenance Worker as a full-time non-exempt position at Salary Grade 1ONE, add an Assistant Planner as a full time non-exempt position at Salary Grade 23NE, and update Schedule D to reclassify the position of Public Information Coordinator as a full time exempt position at Salary Grade 34E. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby amend Resolution 2012-32 as cited above. PASSED, ADOPTED AND APPROVED this day of May 2013 Jack Tanaka, Mayor I, TOMMYE A. CRIBBINS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the day of May 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ATTEST: Tommye A. Cribbins, City Clerk City of Diamond Bar Agenda # 8.2 Meeting Date: Mav 21, 2013 CITY COUNCIL. AGENDA REPORT l`"��itrorc�l'� TO: Honorable Mayor and Members of he City Council VIA: James DeStefano, City Mana TITLE: APPROVAL OF THE MULTI-YEAR APITAL IMPROVEMENT PROGRAM RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND 1 DISCUSSION: For the first time since incorporation, a five year Capital Improvement Plan (CIP) was developed and presented to Council last year during the FY 2012-13 budget presentation. City staff continues to search for ways to strategize the use of the City's resources while ensuring Diamond Bar's public infrastructure remains in good condition in the years to come. At the May 21, 2013 City Council study session, staff presented an update to the multi-year CIP. Covering the period through FY 17-18, this important planning document establishes a longer term look at the City's capital projects, identifying potential improvements and funding sources well in advance which allows for enhanced budgeting effectiveness. While the CIP for the next fiscal year (FY 13-14) will continue to be incorporated in the Council -adopted budget, the remaining years of the plan (FY 14-15 through FY 17-18) serve only as conceptual plans for discussion and are subject to changes based on Council direction or economic conditions. Each year, upon presentation of the municipal budget to the Council, an updated 5 -year version of the Multi -Year CIP will be discussed for adoption. In an effort to better safeguard the City's resources, staff recommends the Council approve the Multi - Year CIP document as submitted this evening. Prepared by: Review Dianna L. Honeywell, Financ&f Director Dave Doy sts y Manager Attachment: Multi -Year Capital Improvement Plan MULTI-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FY 13-14 through FY 17-18 MULTI-YEAR CAPITAL IMPROVEMENT PLAN INTRODUCTION The City Council has long implemented prudent fiscal policies that have ensured that proper funding is available to maintain and construct necessary infrastructure and facilities for the residents of Diamond Bar. The Multi -Year Capital Improvement Plan (CIP) is presented by the City Manager as a component of the municipal budget, incorporating the policies established in the General Plan, the City Council's Goals & Objectives, and the professional recommendations of the City's executive staff. The multi-year schedule provides the strategic planning tools needed to better address the City's long term facility and infrastructure development, maintenance, and service needs as efficiently and cost- effectively as possible. The CIP identifies and prioritizes recommended capital projects over a five year period, forecasting the total costs and funding sources of each as accurately as possible using conservative revenue projections based on the most up-to- date information available. It should be noted that the multi-year CIP is a non-binding planning document that is subject to change at the Council's direction or due to changing economic conditions, the availability of special funds, variations in a project's scope and implementation schedule, or other factors. The following spreadsheets identify the capital project and funding source by category through Fiscal Year 2017-18. Given California's recent economic uncertainty, great effort was made to fund the recommended projects with special funds rather than General Fund dollars. As currently projected, the City will invest $31,177,308 in capital projects over the five year plan, with only $1,766,000 (5.7%) expected to be paid for out of the General Fund. 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Q a- co to N U_ a 0 N LL c a� CL x LU FY 2013 — 14 PROJECT DESCRIPTIONS Street Maintenance Projects Arterial Slurry Seal/Overlay (Zone 7 and Zone 1) — The City is divided into 7 arterial zones with one area treated per year, PCI for arterial streets average in the lows 80's, a very good condition rating. Therefore, arterial slurry and overlay requires smaller annual CIP investment than residential streets (x$300,000 as proposed). Residential & Collector Road Maintenance (Area 113 and Area 2) — The City is divided into 7 residential areas, with one area treated per year. All residential streets in a respective area receive a slurry seal at a minimum. Pavement Condition Index (PCI's) for residential streets average around the mid 60's, and therefore, the treatment costs are higher than arterials on a per SF basis to maintain condition levels. The types of treatments that are recommended range from a slurry seal, cape seal and edge grind and overlay. Morning Canyon Reconstruction (DB Blvd. to Stonepine) - This project is being separated from the annual Road Maintenance Project due to the individual attention and dedicated budget that this section of roadway will require. The existing condition of the pavement is lifted from tree roots. In addition to pavement rehabilitation, root pruning and possible tree removal may be required. Traffic Management/Safety Projects NTMP — Budget covers cost of program development, design, and construction for neighborhood traffic calming projects. Typically average about one (1) NTMP project is completed per year. Traffic Signal Battery Back Up -- City currently has 20 priority intersections equipped with battery back-up systems. The current plan is to expand with 10 intersections per year to cover the main arterial corridors of Grand Ave., Diamond Bar Blvd, and Golden Springs Drive. Traffic Signal Infrastructure Upgrades --- Replaces outdated traffic signal equipment at existing signalized intersections. Equipment to be replaced includes signal heads, signal posts, controller cabinet and equipment within, as well as evaluating replacing existing wiring and replacing as deemed necessary. This work is being completed to bring all existing infrastructure up to current standards. Transportation Infrastructure Projects Lemon Ave Interchange ROW — Lemon Avenue interchange at SR160 will provide for a % interchange that includes eastbound on and off ramps and a westbound on ramp. The project has been on the Council Goals and Objectives for a number of years and the project is currently in the ROW acquisition stage, involving five partial residential and two partial commercial property takes. Miscellaneous PW Projects Grand Ave. & Summitridge Drive Median Modification — This project improves the line of sight that is currently impeded due to the alignment of left turn pockets. Median widths are reduced thereby allowing a shift of the left turn pockets. Similar projects have been completed on Diamond Bar Blvd. at Clear Creek and just north of Montefino Avenue. Diamond Bar Blvd. & Silver Hawk Median Modification -- This project improves the line of sight that is currently impeded due to -the alignment of left turn pockets. Median widths are reduced thereby allowing a shift of the left turn pockets. Similar projects have been completed on Diamond Bar Blvd. at Clear Creek and just north of Montefino Avenue, Diamond Bar Blvd. & Kiowa Crest Median Modification — This project improves the line of sight that is currently impeded due to the alignment of left turn pockets. Median widths are reduced thereby allowing a shift of the left turn pockets. Similar projects have been completed on Diamond Bar Blvd. at Clear Creek and just north of Montefino Avenue. Comprehensive Groundwater Drainage Study & Storm Drain Improvement Design Study will evaluate groundwater and soil conditions at various roadway and/or parkway locations in the City and will develop drainage solutions to mitigate groundwater seepage through the street. Designs will include adding inlets and storm drain laterals to provide for conveyance of groundwater into existing storm drain systems. Grand Avenue Beautification—Design plans shall be developed based on the direction from Council to enhance the streetscape at the Grand Ave./Diamond Bar Blvd. intersection and Grand Ave./Longview Drive intersection using SAFETEA-LU funds that were "leftover" from the Grand Avenue Street Improvement Projects. This project will provide an opportunity to create streetscape beautification guidelines (design standards) for all future street beautification projects to follow. Area 2 Sidewalk ADA Improvements — CDBG and TDA funds are anticipated to be available for sidewalk improvements. Plans are to go through each residential area as defined by our annual Road Maintenance Program prior to the slurry seal project to repair raised or substandard sidewalks to provide a continuous path of travel for all pedestrians. Parks & Recreation Projects Design and Construction of Grandview Trail and Trail Link — The Grandview Trail leads from the overflow parking lot at the Diamond Bar Center to a viewpoint at the west end of the trail. The Trail Link leads from the viewpoint to the Canyon Loop Trail. This is listed as two projects because construction is funded with two different grants from the Land and Water Conservation Fund. Construction of both trail segments will be done as a single project during FY 2013-14. Improvements will include DG surfacing, benches, lodgepole fencing, steps, two foot bridges, shade shelter and interpretive panels. Construction of ADA Access to Dog Park — CDBG funds are allocated for three access ramp 1 walkways to the gates of the dog play areas. As part of this project, stairs will be constructed to one gate of the large dog play area (not CDBG eligible). This project will be completed during FY 2013-14. Design of Heritage Park Community Center Improvements — This project will improve and modernize the interior of Heritage Park CC. Design will be completed during FY 2013-14 and construction is planned for FY 2015-15. H W J U LLI a0 m � C] n. Z 0zr aLULU� �' LL U. 0 O� CL V J a CL U E a � o m IL o a m u a o aoi w 'a E as �u aiw� a u m E v d m m w m CP ro 0, ml o a H C m m 7r E o °0 Z 0 Z H F H c0 C cc . x N N N 0 0 o p O a rn 0 � U � N ] p y _ � V Y O N D ] 7 05 y a m m L mc E m m E `m m 0 o v Emn m Etc. ID (D o a .� m au d ,o o N ❑ c °a Oc > o m E �Q > g C c ¢ N C m a a z7 m d y v o m u�i m o 0)E � � U E �d � F O Cx N s W N N N N N w c U NJ 0 0 O O O 0 O s 's 0 0 o O o co 0 C o O O o N m o O N CJ O N m � U � N ] p y _ � V Y O N D ] 7 05 y a m m L mc E m m E `m m 0 o v Emn m Etc. ID (D o a .� m au d ,o o N ❑ c °a Oc > o m E �Q > g C c ¢ N C m a a z7 m d y v o m u�i m o 0)E � � U E �d � F O Cx N s W N N N N N w c U NJ 0 O 0 O O O O O co m 6 � N rn V cn N W C O N m m 06 m FY 2014-15 PROJECT DESCRIPTIONS Street Maintenance Projects Arterial Slurry Seal/Overlay (Zone 2) — The City is divided into 7 arterial zones with one area treated per year. PCI for arterial streets average in the lows 80's, a very good condition rating. Therefore, arterial slurry and overlay requires smaller annual CIP investment than residential streets (<$300,000 as proposed). Residential & Collector Road Maintenance (Area 3) — The City is divided into 7 residential areas, with one area treated per year. Ail residential streets in a respective area receive a slurry seal at a minimum. Pavement Condition Index (PCI's) for residential streets average around the mid 60's, and therefore, the treatment costs are higher than arterials on a per SF basis to maintain condition levels. The types of treatments that are recommended range from a slurry seal, cape seal and edge grind and overlay. Traffic Management/SafetyProjects NTMP — Budget covers cost of program development, design, and construction for neighborhood traffic calming projects. Typically average about one (1) NTMP project is completed per year. Traffic Signal Battery Back Up — City currently has 20 priority intersections equipped with battery back-up systems. The current plan is to expand with 10 intersections per year to cover the main arterial corridors of Grand Ave., Diamond Bar Blvd, and Golden Springs Drive. Traffic Signal Infrastructure Upgrades — Replaces outdated traffic signal equipment at existing signalized intersections. Equipment to be replaced includes signal heads, signal posts, controller cabinet and equipment within, as well as evaluating replacing existing wiring and replacing as deemed necessary. This work is being completed to bring all existing infrastructure up to curre6t standards Transportation Infrastructure Projects Lemon Ave Interchange Construction — Lemon Avenue interchange at SR/60 will provide for a % interchange that includes eastbound on and off ramps and a westbound on ramp. The project has been on the Council Goals and Objectives for a number of years. The project will take 18-24 months to complete. Miscellaneous PW Projects Area 3 Sidewalk ADA Improvements — CDBG and TDA funds are anticipated to be available for sidewalk improvements. Plans are to go through each residential area as defined by our annual Road Maintenance Program prior to the slurry seal project to repair raised or substandard sidewalks to provide a continuous path of travel for all pedestrians. Diamond Bar Blvd. & Maple Hili Median Modification — This project improves the line of sight that is currently impeded due to the alignment of left turn pockets. Median widths are reduced thereby allowing a shift of the left turn pockets. Similar projects have been completed on Diamond Bar Blvd. at Clear Creek and just north of Montefino Avenue. Underground Dist. (Rule 20A) — This project moves overhead power lines to underground. When paying each month's bill, Diamond Bar Edison ratepayers contribute to an undergrounding account. Funds in the account are controlled by Edison, but must be used in Diamond Bar. Projects are then coordinated between the City and Edison. Specific project area to be determined. Groundwater Drainage & Storm Drain Improvements — Improvements ill be constructed to improve storm drains and groundwater drainage based on the results of the study undertaken in FY 2013-14. Improvements will include adding inlets and storm drain laterals to provide for conveyance of groundwater into existing storm drain systems. Parking Lot Seal Coat/Slurry Seal (City Parks and DBC) — Similar to the annual Road Maintenance Program, staff will analyze and prioritize the maintenance of asphalt parking lots in City Parks, DBC and City Hall, Once the list of parking lot maintenance and the associated priority is established a project will be developed annually to perform the required maintenance. Parks & Recreation Projects Construct Improvements at Longview Park South — Improvements will include accessible walkways, tot lot surfacing, new play equipment, benches, picnic table and barbecue. Design of Steep Canyon Trail Connector to Canyon Loop — Improvements will include DG surfacing, benches, lodgepole fencing, steps, and interpretive panels. O O ' m m o'J c�7 U 0 0 0 0 LO to 0 0 o I 0'00 O 00 0 0 In v � y� Op u VJ W � E � f0 LSI C -�a m N (7)C LT . V b L) 4 f6H2HF c d O O 00 LO to N 0 a O 0 0 c0 o a O O ' 0 c 0 O O 0 0 00 LA .J. J 0 N c (D T 0 a o 0 0 o d N N � LL N � J 3 v f� S uvi u E c 2 LL U oI o m 0 E m" 7 ua a o E LU o o Q c c m LL CD E❑N m o m o cl> ❑ (L ti �� h h 0zLLJ r E E u w m U a .N E l6 U N fl N c N 0 2 @ a5- om ❑ LU U- .a O a� rG O yr ..J r2 O > E U O d N w a C, o a o u 2 c t 00 O a CL I-- N o0 o U F (3 M M U w o v Q U a�sN r H � a 40 � a U 0 0 0 0 LO to 0 0 o I 0'00 O 00 0 0 In v � y� Op u VJ W � E � f0 LSI C -�a m N (7)C LT . V b L) 4 f6H2HF c d O O 00 LO to N 0 a O 0 0 c0 o a ' 0 0 O O O_ y 00 LA J 0 c (D T O N � d �2 cU E } v uvi u E c 2 LL Q oI o m 0 E m" 7 ua a o E o o m` m Q a CLM7 E �a c c o LL CD E❑N m u0i ton o I 0 0 0 0 0 0 0 0 n 0 0 0 4 0 0 0 0 0 0 0 6 tfi o CO O O N � O f- 1i1 In O f E 0 0 0 0 o I o 0 0 c O O O O O cooI0M a Q O_ LA J 0 c (D T N �2 cU E } uvi u E c 2 LL Q oI o m E m" 7 ua a o E o U a m` m Q a CLM7 E �a m a E LL CD E❑N m a� N m` �� D¢��moo o a Zi ° .� U E E u w m U a .N E l6 U N fl N c N 0 2 @ �v=m`toIS `n o O ao kR E ID .a O a� rG O yr ..J r2 O E U O d N w a C, o a o u 2 c t N C O CL I-- N U F @ w v m 40 � a LL 0 0 0 0 0 0 0 0 0 o a 0 M_ O M O O (O Cr) O M N O M CO Or O In M N d- h w M N N O � O � � y N a E C p Qf j n E p N NU E C a Ul C} m coO w C C N ¢07 .O .a m w CL C - m d ami c ID see O 00000000 M O 0 0 0 0 t- O oma)0o0 00 . . . Cl) , 3 0 o m h o0 0't Cl) a N � � a N r N c� 0 IL m LL LL U G = U Z N p N G C odd E `v O J Q Ai " l -t N 0 N� 7� q'S4W u) F -N �_.i 0QU co .0 NNW Lf ua— n c m Q aaag . m �u..aQ 00 m m mcn m �� m o 0 o g m n¢�o z: Z: aaaadxawcncnF- CL x ua FY 2015-16 PROJECT DESCRIPTIONS Street Maintenance Projects Arterial Slurry Seal/Overlay (Zone 3) - The City is divided into 7 arterial zones with one area treated per year. PCI for arterial streets average in the lows $0's, a very good condition rating. Therefore, arterial slurry and overlay requires smaller annual CIP investment than residential streets (<$300,000 as proposed). Residential & Collector Road Maintenance (Area 4) — The City is divided into 7 residential areas, with one area treated per year. All residential streets in a respective area receive a slurry seal at a minimum. Pavement Condition Index (PCI's) for residential streets average around the mid 60's, and therefore, the treatment costs are higher than arterials on a per SF basis to maintain condition levels. The types of treatments that are recommended range from a slurry seal, cape seal and edge grind and overlay. Pathfinder Road Rehabilitation — This project includes the design and construction of roadway rehabilitation on Pathfinder Road between Peaceful Hills and the Westerly City Limit. This is a collaborative project with LA County Public Works because a portion of Pathfinder Road has shared jurisdiction with the City of Diamond Bar. LA County will administer the design and construction contract and Diamond Bar will fund the portions within its jurisdiction. The project was originally scheduled for FY 11112 but has been deferred due to LA County's fund sources for this project being unavailable until FY 15116. Traffic Management/Safety Projects NTMP — Budget covers cost of program development, design, and construction for neighborhood traffic calming projects. Typically average about one (1) NTMP project is completed per year. Traffic Signal Battery Back Up — City currently has 20 priority intersections equipped with battery back-up systems. The current plan is to expand with 10 intersections per year to cover the main arterial corridors of Grand Ave., Diamond Bar Blvd, and Golden Springs Drive, Traffic Signal Infrastructure Upgrades — Replaces outdated traffic signal equipment at existing signalized intersections. Equipment to be replaced includes signal heads, signal posts, controller cabinet and equipment within, as well as evaluating replacing existing wiring and replacing as deemed necessary. This work is being completed to bring all existing infrastructure up to current standards Transportation Infrastructure Projects Lemon Ave Interchange Construction — Lemon Avenue interchange at SR/60 will provide for a 3/ interchange that includes eastbound on and off ramps and a westbound on ramp. The project has been on the Council Goals and Objectives for a number of years. The project will take 18-24 months to complete. Miscellaneous PW Projects Area 4 Sidewalk ADA Improvements — CDBG and TDA funds are anticipated to be available for sidewalk improvements. Plans are to go through each residential area as defined by our annual Road Maintenance Program prior to the slurry seal project to repair raised or substandard sidewalks to provide a continuous path of travel for all pedestrians. Groundwater Drainage & Storm Drain Improvements — Improvements ill be constructed to improve storm drains and groundwater drainage based on the results of the study undertaken in FY 2013-14. Improvements will include adding inlets and storm drain laterals to provide for conveyance of groundwater into existing storm drain systems. Sewer Pump Station Assessment Study and Associated Upgrades -The City's aging sewer infrastructure will require necessary upgrades. This project will focus on the sewer pump stations owned by the City and maintained by the County of Los Angeles to review existing conditions and prioritize the necessary upgrades to meet the demands of our community. Once the list of upgrades is created and prioritized associated projects will be created to be completed within two to three fiscal years. Parking Lot Seal Coat/Slurry Seal (City Parks) — Similar to the annual Road Maintenance Program, staff will analyze and prioritize the maintenance of asphalt parking lots in City Parks. Once the list of parking lot maintenance and the associated priority is established a project will be developed annually to perform the required maintenance. Parks & Recreation Pro'ects Construction of Heritage Park Community Center Improvements — This project will complete the construction of improvements and modernization of the interior of Heritage Park Community Center. Construction of Steep Canyon Trail Connector to Canyon Loop — Improvements that will be constructed include DG surfacing, benches, lodgepole fencing, steps, and interpretive panels. Construct Improvements at Star Dust Park — Improvements will include accessible walkways, tot lot surfacing, new play equipment, benches, picnic table, barbecue and improved drainage. Q LILo in x U R R n � � y Q Q1 m� N co `o T E (D D O o } a a L U O - .E CL cu C01 m m C r r tc c¢ L(Doco aCD 2 N L R N C 0 �iV cu �F d d 1O O 0 0 0no c" C) N O O O 0 00 O O O O O O O 00 co N Q C� 0 47 Cl) 0 O O oca �cS o 0 r O co � N O O O M 0 0 Lo Cl) C U, y+ _ N 0 O 0 O a c EN C N u7 L2 u m N ..,. E c(U 0 cmc 3 N Ln LO E o a d qRi C y N u) E Q CL Q) � L) Uco N ar ¢ N >¢ m c m y 0 0 Cl 0 •� aior L 3° CL 43 EoN < E ro co d N J U- � N r N N 0! 0 {4 y 7 t V t6 S U) O O O U R N f— W y eF r in a 0 R p m� a O O 0 0 0 Z � a U O N O r W � � O 2 MLu _M � © ~ ; LLL LL p O� C1 J a a a U in x U R R n � � y Q Q1 m� N co `o T E (D D O o } a a L U O - .E CL cu C01 m m C r r tc c¢ L(Doco aCD 2 N L R N C 0 �iV cu �F d d 1O O 0 0 0no c" C) N O O O 0 00 O O O O O O O 00 co N Q C� 0 47 Cl) 0 O O oca �cS o 0 r O co � N O O O M 0 0 Lo Cl) C U, y+ _ N c a c EN C m ❑ -a _ C C > U �o u m N ..,. E c(U 0 cmc O,'aa L 0 E O„ ° - o w E m °1 a) c. E o a d G C y N u) E Q CL Q) � L) Uco N ar ¢ N >¢ m c m R E •� aior L 3° CL 43 EoN < E ro co d N J C: E O w Q RY R q a 3 r Jc°H ¢6U)�r 0 {4 y GT t V H ' 42 � 0 CO O R C u - m 'm 0 0 LO LO O O C 0 r- 0 W Fl - LL O O O 05 � ate-• N O � m d O V O V G a M a m U 0 Ci 0 ni 6 F^^ Q 0 m 0 C N G U 0 _o E *• E U o 0 Y U � m m m ❑ C co E 0 o w IL R U (D O rid ca x a N f- E Cm C G C U 0 m m cra 7 U 7 c o a ID a R O- E E E V U U d u 2 N N N b ci. 0 v 0 v N O O 6 O 7 r 4'i Oh O CJ to ('? O fo LO N h r 0 -Y N 't M ui N N0 c'or� r 0 0 0 m 0 0 O 0) 1- OO O N V 117 ' O ' ON MORN [fl N M co It 10 N 00 Ln 0 0 v CD m O N M 1� r ti E 5 RM O a_ LL LL C C C E O l6 N C_ � N N — W V a1 7 N 5 O m C p W (v LL 'O j C N af U.. x�LL N 5 o �� V ?�N�O¢ otf W N CD aaa w o��QUao-0 �� W J D O Co CD M 0 a`a) o m 2 2 2 3 m .7 : te a 0 O O O '— UUC7C7d0-2a-0ofLof w C Cl) CL x w FY 2016-17 PROJECT DESCRIPTIONS Street Maintenance Projects Residential & Collector Road Maintenance (Area 5) — The City is divided into 7 residential areas, with one area treated per year. All residential streets in a respective area receive a slurry seal at a minimum. Pavement Condition Index (PCI's) for residential streets average around the mid 60's, and therefore, the treatment costs are higher than arterials on a per SF basis to maintain condition levels. The types of treatments that are recommended range from a slurry seal, cape seal and edge grind and overlay. Arterial Slurry Seal/Overlay (Zone 4) — The City is divided into 7 arterial zones with one area treated per year. PCI for arterial streets average in the lows 80's, a very good condition rating. Therefore, arterial slurry and overlay requires smaller annual CIP investment than residential streets (x$300,000 as proposed). Traffic Management/Safety Projects NTMP — Budget covers cost of program development, design, and construction for neighborhood traffic calming projects. Typically average about one (1) NTMP project is completed per year. Transportation Infrastructure Pro 'ects Lemon Ave Interchange Construction — Lemon Avenue interchange at SR/60 will provide for a % interchange that includes eastbound on and off ramps and a westbound on ramp. The project has been on the Council Goals and Objectives for a number of years. The project will take 18-24 months to complete. Miscellaneous PW Projects. Parking Lot Seal Coat/Slurry Seal (City Parks) — Similar to the annual Road Maintenance Program, staff will analyze and prioritize the maintenance of asphalt parking lots in City Parks. Once the list of parking lot maintenance and the associated priority is established a project will be developed annually to perform the required maintenance. Area 5 Sidewalk ADA Improvements — CDBG and TDA funds are anticipated to be available for sidewalk improvements. Plans are to go through each residential area as defined by our annual Road Maintenance Program prior to the slurry seal project to repair raised or substandard sidewalks to provide a continuous path of travel for all pedestrians. Sewer Pump Station Upgrades -The City's aging sewer infrastructure will require necessary upgrades. This project will improve sewer pump stations owned by the City and maintained by the County of Los Angeles to meet the demands of our community. The list of specific upgrades will be the result of the study completed in the prior fiscal year. Parks _& Recreation Projects Install New Playground Equip & Surfacing at Paul C Grow Park — Improvements will include new playground equipment and accessible surfacing. Install New Playground Equip & Surfacing at Maple Hill Park — Improvements will include new playground equipment and accessible surfacing. C5 N O I y N O +� � aa) E Oco tl oENE�,a Q 0 = a O o ❑ @ C. U Y CL O N R N o v U) CLO U 0 ca E �aQri0 W V N C+` 0 O 0 m O O 0 O LO U C 0 O 0 L- 0 00 O O 4 lo O O O rz N O LO a+ O O 0 w d 00 O {. � O O O 0 O O 0 Cl) CY) CD I� IL L �:@ O d c� U 5Q - ns a m cnn cin E 06 06 > it Q O LU w c asa�� 0 O` O '8 O m L L -- a v m 2 B's c c C m CL , d d � 0 x i O O N N � N CD CD N ad R WCD CD O O CD O O O ' O L` N N oo m a oco Jcis O � U m U IYLU x g g QoC� ,+ 00 .r N 0 0 p N 0000 00 OD © LL 0) c j co Cl) Z F O Z ti T �wCD coo Q T N 000 W i 0 U. 0 0 Cd] N 00 LL O T T O H 0. U J a a a LO U M Q � O U C @ C Q Q. c c E a. U��d N p O m > P ot5 ' L1 Q r CD O I y N O +� � aa) E Oco tl oENE�,a Q 0 = a O o ❑ @ C. U Y CL O N R N o v U) CLO U 0 ca E �aQri0 W V N C+` 0 O 0 m O O 0 O LO U C 0 O 0 L- 0 00 O O 4 lo O O O rz N O LO a+ O O 0 w d 00 O {. � O O O 0 O O 0 Cl) CY) CD I� IL L �:@ O d c� U 5Q - ns a m cnn cin E 06 06 > it Q O LU w c asa�� 0 O` O '8 O m L L -- a v m 2 B's c c C m CL , � 0 x N N F- N R O O x O O 00 O ' O oo m a oco O � U m 00000 ,+ 00 .r N 0 0 N 0000 V aca 0600 0 co Cl) N 04 r 0 V r F- O I y N O +� � aa) E Oco tl oENE�,a Q 0 = a O o ❑ @ C. U Y CL O N R N o v U) CLO U 0 ca E �aQri0 W V N C+` 0 O 0 m O O 0 O LO U C 0 O 0 L- 0 00 O O 4 lo O O O rz N O LO a+ O O 0 w d 00 O {. � O O O 0 O O 0 Cl) CY) CD I� IL L �:@ O d c� U 5Q - ns a m cnn cin E 06 06 > it Q O LU w c asa�� 0 O` O '8 O m L L -- a v m 2 B's c c C m CL I— S2 J H U LU ao m0� ❑a 00 Z T W f a�T 0 W U- 7 OW >- a U � Q H a a U 0 0 0 0 0 0 00 0 0 0 0 . C 0 C 00 000 Ori voti 00 v c0 ao N 42 y "� U N N f N N CL y V -�:- 7 Q) O q .2 v O E F o � � Q m O a F m E E ci yC m ( D CL c CL cts m UcnF--F-2CL 00 0 0 0 0 r 00 OO — co C CD E �o m O n 0 m U LL LL V L J .y- LLL U a) .� 7 (n -O � C O C U N LU +' O O C �� -J L�,�� �.o U. r_ G of O LL O Q7. C7 LL LL iL � X LL — f6 N m Z �i m Q :r D N Cn V 7, IO o� p LU N O J ❑Q C.i co A�` NN U p Qj co L❑ O y C a N N C6 fn f6 Q O. O. O. _ O 0 N LL � Q a) N H -p O O- D U a N❑ C d Q x W FY 2017-18 PROJECT DESCRIPTIONS Street Maintenance Projects Residential & Collector Road Maintenance (Area 6) — The City is divided into 7 residential areas, with one area treated per year. All residential streets in a respective area receive a slurry seal at a minimum. Pavement Condition Index (PCI's) for residential streets average around the mid 60's, and therefore, the treatment costs are higher'than arterials on a per SF basis to maintain condition levels. The types of treatments that are recommended range from a slurry seal, cape seal and edge grind and overlay. Arterial Slurry Seal/Overlay (Zone 5) — The City is divided into 7 arterial zones with one area treated per year. PCI for arterial streets average in the lows 80's, a very good condition rating. Therefore, arterial slurry and overlay requires smaller annual CIP investment than residential streets (<$300,000 as proposed). Traffic Management/Safety Pro'ects NTMP — Budget covers cost of program development, design, and construction for neighborhood traffic calming projects. Typically average about one (1) NTMP project is completed per year. Transportation Infrastructure Pro'ects Lemon Ave Interchange Construction — Lemon Avenue interchange at SR/60 will provide for a 1/a interchange that includes eastbound on and off ramps and a westbound on ramp. The project has been on the Council Goals and Objectives for a number of years. The project will take 18-24 months to complete. Miscellaneous PW Projects. Area 6 Sidewalk ADA Improvements — CDBG and TDA funds are anticipated to be available for sidewalk improvements. Plans are to go through each residential area as defined by our annual Road Maintenance Program prior to the slurry seal project to repair raised or substandard sidewalks to provide a continuous path of travel for all pedestrians. Parking Lot Seal Coat/Slurry Seal (City Parks) — Similar to the annual Road Maintenance Program, staff will analyze and prioritize the maintenance of asphalt parking lots in City Parks. Once the list of parking lot maintenance and the associated priority is established a .project will be developed annually to perform the required maintenance. Sewer Pump Station Upgrades -The City's aging sewer infrastructure will require necessary upgrades. This project will improve sewer pump stations owned by the City and maintained by the County of Los Angeles to meet the demands of our community. The list of specific upgrades will be the result of the study completed in FY 2015-16. Parks & Recreation Projects Design Sycamore Canyon Creek Repair & Tot Lot Wall — Sycamore Canyon creek suffers severe erosion during winter rain storms and causes flooding of the tot lot. This project will result in the design to limit the erosion problems and eliminate the flooding of the tot lot. 00 Y I C L N 0 M Y N 0 0 N N m d � o � 0. YL i g � - w o 'a CL` i aCi - TE 3 M > u � )0 E 0 � � 7 l(i C: L) o w 0 Q LO Cl)LO L N N T o a H a � m U � ao r 0I C � LO 0 0 C] © a N CD CD t7 0Z co 0 0 0 W r IC ate" r a 0 0 ❑ LU N o00 rl- > IL V O C Lp N N 4 O CDN 0T O 11% O �a T � a C7 H U J 00 a 0 Q O O m U r d � o � 0. YL i g � - w o 'a CL` i aCi - TE 3 M > u � )0 E 0 � � 7 l(i C: L) o w v tin Q � O � IL da n EL d � o cc Z E v t ca H 0000 W o o 0 o O C7 6 C7 6 U N N Ln W ig T N CO O F- Y [d ay+ d � E U 7 � a +N+ 4Ei E E o E a- 3 Q3 w O M- o CL U rn EYm�� a J �� CA V) O C -e E +° Q CL d t� v 2 0 J O C5 w a � E w > T o U CL C E 0 E �, a N Oo L � N 1C U! 0- Q d is � (D H s0 t9 a C:) o o a a m m r 0 0 C] coo 0 0 0 IC F. Cq �C7 rl- y� N N �a C7 00 0 0 Q O O m L LL 6 -CO v tin Q � O � IL da n EL d � o cc Z E v t ca H 0000 W o o 0 o O C7 6 C7 6 U N N Ln W ig T N CO O F- Y [d ay+ d � E U 7 � a +N+ 4Ei E E o E a- 3 Q3 w O M- o CL U rn EYm�� a J �� CA V) O C -e E +° Q CL d t� v 2 0 J O C5 w a � E w > T o U CL C E 0 E �, a N Oo L � N 1C U! 0- Q d is � (D H s0 t9 a J F•— U W a) Mw oa Z I. - z 00 T W a � T LL LL O O a/ �a U J a a a U 00 0 01011 0c*, mLO� Lo .' O F� O m L 0-(J) s% C (no 7+ L) F- C: E ro � U O . m M � N j0 I- �R o ro a. Q CL 9 C U ` E ro 0 CL m U LL LL U ` C C O N C LU o W Goa� (D cU ro �+ LL u. N td U 7 CO C w _ Li. X ii. � > 0 V L otS Q W ❑ 0 N N N U) N N I.... b b b ¢ P ❑ r C?UCD0TT 222a_ILCLCL Ofww(nU)H C d Q x W 0 000 0 00 a I (: C: Lq lr o 0 O O O � O N (N LOCY)r LN Cl] I() T E ro 0 CL m U LL LL U ` C C O N C LU o W Goa� (D cU ro �+ LL u. N td U 7 CO C w _ Li. X ii. � > 0 V L otS Q W ❑ 0 N N N U) N N I.... b b b ¢ P ❑ r C?UCD0TT 222a_ILCLCL Ofww(nU)H C d Q x W IT i• d Y �•y��UAf•11��� i94g VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK DATE: ILI t FROM: ADDRESS: PHONE: ORGANIZATION- AGENDA#!SUBJECT: I expect to address the Council on the subject agendalsubject item ase have the Coun ' Minutes reflect my name and address as written above. nature This document is a public record subject to disclosure under the Public Records Act. F _ VOLUNTARY REQUEST TO ADDRESS THE, CITY COUNCIL -� IL, TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLAI,,b)�. DATE PHONE: I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. 4R. IT VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK DATE: 70 t FROM: ADDRESS: t v� PHONE: Q1. ORGANIZATION: (2� A GENDA#1SUBJECT: l expect to address the Council on the subject agenda/subject item_ Please have the Council reflect my name and address as written above. This document is a public record subject to disclosure under the P IT 1` P �tfIFPCIRT''/ VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: is Records Act. Minutes CITY CLERK DATE: jl wv 0-y I� PHONE: [-te I expect to address the Council on the subject agendalsubject item. Please have the Council Minutes reflect my name and address as written above. k)1 &C4 TIPS �gnature �� : A --ii nnf ic n ni,hlir, record subiect to disclosure under the Public Records Act. �b[Y !r]APUA12� �lSPI VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK r FROM: l z 4s DATE: W ADDRESS: 9�PHONE: 7 ORGANIZATION: C```am AGENDA#!SUBJECT: I expect to address the Council on the subject agendalsubject item. Please have the Council Minutes reflect my name and address as written above. Signa r This document is a public record subject to disclosure under the Public Records Act. GST _ rF � t G 'k:nN rUW'n� i1 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: (��DATE: ADDRESS: ORGANIZATION: AGENDA#1SUBJECT: P _-"� - _z " U) PHONE: `D Y expect to address the Council on the subject agendalsubject item. Piease have the Council Minutes reflect my name and address as written above. i Signature This document is a public record subject to disclosure_ under the Public Records Act. CiT VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA#ISUBJECT: expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. :� n re This document is a public record subject to disclosure under the Public Records Act.