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05/07/2013
pow Tuesday, May 7, 2013 5:30 p.m. — Study Session — Room CC -8 6:30 p.m. — Regular Meeting The Government Center South Coast Air Quality Management District/ Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 Jack Tanaka Ron Everett Mayor Mayor Pro Tem Ling -Ling Chang Carol Herrera Steve Tye Council Member Council Member Council Member City Manager James DeStefano City Attorney David DeBerry City Clerk Tommye Cribbins Copies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk, and are available for public inspection, if you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours, In an effort to comply with the requirements of Title 11 of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting, Have online access? City Council Agendas are now available on the City of Diamond Bar's web site at www.CityofDiamondBar.com Please refrain from smoking, eating or drinking in the Council Chambers. The City of Diamond Bar uses recycled paper and encourages you to do the same. CITY OF DIAMOND BAR CITY COUNCIL AGENDA May 7, 2013 Next Resolution No. 201306 Next Ordinance No. 02 (2013) STUDY SESSION: 5:30 p.m., Room CC -8 ► Discussion of the FY 2013-14 Budget — Discussion and Action. Public Comments CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: APPROVAL OF AGENDA: 6:30 p.m. Mayor Senior Pastor Troy Wong, Gateway Friends Church Council Members Chang, Herrera, Tye, Mayor Pro Tem Everett, Mayor Tanaka Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclaiming May, 2013 as Water Awareness Month. BUSINESS OF THE MONTH: 1.2 Presentation of City Tile to Baskin Robbins, 325 Diamond Bar Boulevard, as Business of the Month, May, 2013. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk's Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. May 7, 2013 PAGE 2 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is _a_five-minute maximum time limit when addressing the City Council 4. RESPONSE TO PUBLIC COMMENT: Under the Brown Act, members of the City Council may briefly respond to public comments but no extended discussion and no action on such matters may take place. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Traffic and Transportation Commission Meeting — May 9, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Tonner Canyon Drill — May 13, 14 and 15, 2013 — 8:00 a.m. — approximately 2:00 p.m., Tonner Canyon. In preparation of Fire Season, LA County Fire will be conducting an annual multi agency training exercise. 5.3 Planning Commission Meeting — May 14, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting — May 21, 2013 — 6:30 p.m., AQMDIGovernment Center Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: 6.1 City Council Minutes: (a) Study Session of April 16, 2013 — Approve as submitted. (b) Regular Meeting of April 16, 2013 — Approve as submitted. 6.2 Parks and Recreation Commission Minutes: (a) Regular Meeting of February 28, 2013 — Receive and File. (b) Regular Meeting of March 28, 2013 — Receive and File 6.3 Planning Commission Minutes — Regular Meeting Minutes of March 12, 2013 — Receive and File. May 7, 2013 PAGE 3 6.4 Ratification of Check Register Dated April 11, 2013 through May 1, 2013 totaling $1,624,492.25. Requested by: Finance Department 6.5 Treasurer's Statement — for the Month of March, 2013. Recommended Action: Approve. Requested by: Finance Department 6.6 Approval of Notice of Completion for the 2012-2013 Community Development Block Grant (CDBG) Curb Ramp Installation Project. Recommended Action: Approve. Requested by: Public Works Department 6.7 Approval of Contract Amendment No. 2 with KOA Corporation for the Development and Implementation of a Traffic Responsive Plan (for Grand Avenue, Diamond Bar Boulevard and Golden Springs Drive) in the Amount of $19,290. Recommended Action: Approve. Requested by: Public Works Department 6.8 Approval of FY 2013-14 City Council Goals & Objectives. Recommended Action: Approve. Requested by: City Manager 7. PUBLIC HEARINGS: 6:45 p.m., or as soon thereafter as matters may be heard. 7.1 Public Hearing — Adopt Resolution No. 2013 -XX: Approving a One - Year Extension of Time for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 to Construct a Nine -Unit Residential Condominium Located at 23671 Golden Springs Drive. (Assessor's Parcel Number 8281-028-030). Recommended Action: Receive Staff's Report, Open the Public Hearing, Receive Public Testimony, Close the Public Hearing and Adopt. Requested by: Planning Department 8. COUNCIL CONSIDERATION: None. May 7, 2013 PAGE 4 9. COUNCIL SUB -COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 10. ADJOURNMENT: Study Session City of Diamond Bar City Manager's Draft Recommended Fiscal Year 2013-2014 General Fund Budget City Council Study Session May 7, 2013 Introductinn In FY 12-13, the economy continued to stabilize and the City of Diamond Bar realized modest increases in most major revenue sources. Sales tax and property tax, which represent approximately 58% of General Fund revenues, are expected to increase 2.3% over already increased FY 12-13 anticipated revenues. Proposed expenditures for FY 13-14 are projected to increase 4.9%. The FY 13-14 budget as proposed is balanced and provides for growth in General Fund operating reserves in the amount of $131,340. City Manager's Draft Recommended Budget The City Manager's Draft Recommended FY .13-14 General Fund Budget continues to be conservative in revenue and expenditure growth, while maintaining service levels to the community. Using already reduced FY 12-13 mid -year budget levels as a baseline, FY 13-14 expenditures were maintained at those levels wherever possible to account for the modest growth in revenues. Significant review and consideration of special funds has also been conducted to provide additional General Fund relief where appropriate. The City Manager's Draft Recommended Budget reflects General Fund estimated resources of $21,503,167 with anticipated appropriations of $21,371,757, resulting in a surplus of $131,340. The draft budget includes a use of $980,162 in General Fund reserves for various appropriations (itemized in detail below). Considering these figures,. the reserve balance will be reduced from an estimated $16,717,948 to $15,869,126, a difference of $848,822. In the FY 12-13 adopted budget it was estimated that the City would end the 2012-13 fiscal year with $15,870,326 in General Fund reserves. Even though the proposed FY 13-14 budget includes use of General Fund reserves of $980,162, the projected fund balance at 6/30/2014 will be higher than the FY 12-13 adopted budget. Estimated Resources - $21,503,167 The current proposed FY 13-14 General Fund Budget estimates resources to increase approximately 2.3% over FY 12-13 projected revenues. • Property Taxes — Property tax revenues are estimated at $4,067,000, which is slightly higher than projected FY 12-13 levels. The growth in secured property taxes for FY 13-14 cannot exceed 2% under Proposition 13. The FY 13-14 projections assume a 1.75% growth in secured properly taxes based upon growth of CPI (1.3%) in the Los Angeles Area. • Other Taxes & Fees — The revenues in this category include sales tax, sales tax compensation, transient occupancy tax, franchise tax and property transfer tax. Due to the modest uptick in the local economy, projected FY 12-13 estimates were increased at mid -year and the final numbers are tracking approximately 2.4% over the mid -year increase. Consumer -based tax receipt estimates have been increased in FY 13-14 1.2% above the FY 12-13 increased levels.' State Subventions — There is an estimated increase of $84,000 in this category. This category is made up primarily of Property Tax in Lieu of Vehicle License Fees. • From Other Agencies — This category includes $300,000 to be received from the City of Industry for the sale of Proposition A funds. The City has an excess of Proposition A funds which is a restricted revenue source used for public transportation. These funds will be exchanged for General Fund dollars which are discretionary funds. • Fines & Forfeitures — There is an estimated increase of $4,000 primarily due to an anticipated increase in parking citation revenue. • Current Service Charges — Estimated resources in this category are up approximately $18,000 over FY 12-13 projections to $1,966,045. This category reflects planning, building, engineering and recreation fees. • Use of Money & Property — There is an estimated decrease of $6,000 due to the recognition of one time proceeds from the opening of an escrow related to the Site D property in FY 12-13. • Cost Reimbursements — During FY 13-14 staff anticipates recovering approximately $185,000 in legal fees that have been paid during the last couple of fiscal years that are attributable to outstanding code enforcement cases. K Estimated Appropriations - $21,371,757 The following are items of significance which have been incorporated into the FY 13-14 proposed General Fund budget: • Personnel/Benefits — The City's Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a cost of living adjustment (COLA) for City employees based on the March -to -March rates of the federal Consumer Price Index (CPI) for Wage Earners & Clerical Workers in Los Angeles/Orange Counties. This year's CPI for the established period is 1.3%. Incorporated in the proposed FY 13-14 budget is a 1.5% COLA for employees in addition to a $50 increase in the employee's benefit allotment. The COLA and increase to the benefit allotment results in a grand total of $125,000 in additional personnel costs, $114,000 of which has a General Fund impact. The budget contains three vacant positions that have been frozen including a Management Analyst, a Senior Management Analyst (both in the City Manager's office), a Recreation Supervisor (Community Services). These vacancies equate to a savings of $217,000 to the General Fund. In order to more adequately meet the needs of the residents and the community, it is proposed that the vacant Planning Technician position be reclassified to an Assistant Planner. Due to an increased responsibility related to new and existing State and Federal regulations, the Finance Department is requesting to add an Accountant position. It is proposed that the Public Information Coordinator repositioned in order to enhance the City's communication goals. In addition the budget incorporates changing the Public Information Specialist position to Media Specialist at no additional cost. The proposed budget incorporates an additional Senior Maintenance Worker in order to increase productivity. Finally, it is proposed that the vacant Human Resources Manager position be increased from three-quarters time to full time. The total impact to the General Fund for all personnel changes is $185,807. • Law Enforcement — The City was notified by the Los Angeles County Sheriff's Department that the increase to the FY 2013-14 law enforcement contract will be 2.4% for a total Law Enforcement budget of $5,912,736. This is an increase of $294,000 over the anticipated costs for FY 12-13. The budget increase also includes a payment of 4% or $212,000 into the Sheriff's Liability Trust Fund. This fund has been set up to offset any costs associated with liability claims filed against the Los Angeles County Sheriff's Department. Sheriff's staffing levels in Diamond Bar remain unchanged from FY 12-13. 3 • Law Enforcement Reserve Fund (Fund 012) - This is a new fund proposed by staff in order to fund future increases to the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source for this fund is from any savings realized in the annual Law Enforcement budget. This funding will be helpful beginning in FY 14-15 when the City has exhausted all of its Asset Forfeiture funds which pays for the STAR deputy. • Waste Hauler Fund (Fund 121) — This is a new fund proposed by staff in order to collect revenue received from the City's Waste Hauler. These fees are collected in order to mitigate damage to City streets caused by large trash trucks. Each year these funds are used to fund residential slurry seal projects. Use of Fund Balance Reserves - $980,162 The proposed FY 13-14 General Fund Budget includes the following use of reserves to fund the following expenditures - Capital Improvement Projects (CIP) $119,058 - During FY 12-13 the City received this amount in waste hauler fees that were designated for the Residential Slurry Seal Project -- Area 1B. This project will not be completed by June 30, 2013 and must be carried over to FY 13-14. Since this revenue source is General Fund revenue in FY 12-13, it becomes part of the General Fund fund balance at 6130113. Therefore in order to be used for the intended project next fiscal year, this timing difference is classified as a use of fund balance reserves. • Capital Improvement Projects (Parks) $227,898 — The City has been awarded grants in the amount of $177,898 for the construction of the Grandview Trail and the Grandview. Trail Link. A requirement of these grant funds is that the City matches such funds. Because Parks funds have been depleted over the years, the only funds available at this time for this purpose are General Fund Reserves. Also included is $50,000 for the design of the Heritage Park Community Center Improvements. • General Pian $80,000 -- The City is in the process of updating the 2013-2021 Housing Element of the General Plan. • Document Scanning System $50,000 — Due to various State and local ordinances the City is required to keep numerous documents indefinitely. The records are best maintained in an electronic format which would enable the City to maintain such records off-site. • Housing for Emergency Generator $65,000 -- When the City transferred government services to the new Civic Center it became necessary to equip the building with an emergency generator which was purchased in FY 12-13. In order to properly house and protect the generator, staff is requesting $65,000 from General Fund reserves to construct such a housing. • Economic Development W $317,371 — This year's recommended amount is allocated primarily for consultants, marketing and other related work for a number of potential sites. • Transfer Out — LLADS $120,835 - The City's Lighting and Landscape Assessment Districts (LLADs) continue to be subsidized by the General Fund. In FY 1314, it is anticipated that a total of $120,835 ($11,962 for District 38, $81,938 for District 39 and $26,935 for District 41) is required to maintain current service levels. Staff recommends this be funded with reserves. This recommendation is approximately $25,000 less than the reserve contribution in FY 12-13 due to higher advertising and maintenance costs incurred in FY 12-13. Conclusion The economy is expected to grow, at a modest level, but at an increased rate over the current fiscal year. Revenues will grow slightly in FY 2013-14 but they are showing promise of a greater recovery in most of the City's major revenue sources. Continued use of innovative methods to deliver City services at the lowest possible costs along with prudent resource management will allow the City to maintain the outstanding services levels provided to our residents and business operators within the existing resources of the FY 2013-14 budget. The final draft of the FY 13-14 City Manager's Recommended Budget will be presented during the regular session of the May 21, 2013 City Council Meeting. At that time the City Council will be reviewing and discussing the General Fund, along with Special Funds, and the Capital Improvement Project plan. 5 CITY OF DIAMOND BAR GENERAL. FUND BUDGET FY 2013-14 ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions From Other Agencies Fines and Forfeitures Current Services Charges Use of Money & Property Cost Reimbursements Transfers -In Other Funds Fd Balance Reserves Total Estimated Resources APPROPRIATIONS City Council City Attorney City Manager/C4 Clerk Finance Human Resources Information Systems General Government Civic Center Public Information Economic Development Law Enforcement Volunteer Patrol Fire Animal Control Emergency Preparedness Community Dev.IPlanning Building & Safety Neighborhood Improvement Community Services Admin Diamond Bar Center - Oper. Park Operations Recreation Public Works -Admin Engineering Road Maintenance Landscape Maintenance Transfer -Out Other Funds Total Appropriations Excess Resources over Appropriations Fund Balance Reserves @ Beg of Year Less Appropriations Carry Over Less Uses of Fd Ba! Reserves Estimated Fd Sal Reserves @ 06130 Uses of Fund Balance Reserves: City Hall ExpansionlMove General Plan Economic Development Payoff of Cal PERS side fund Election Transfer out- CI P Transfer out - LLADS Emergency Generator DBC Technology Upgrades DBC Office Upgrades Emergency Generator Housing Document Scanning System Residential Slurry Seal - Area 1 B Grandview Trail Construction Grandview Trail Link Construction Design - Heritage Park Com Ctr Ir FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed $3,918,254 $3,949,504 $3,996,616 $4,066,843 5,713,080 5,860,745 6,003,292 6,076,148 4,680,453 4,694,994 4,692,571 4,776,544 '123,180 1,608,520 - 300,000 509,166 504,000 515,739 520,000 1,870,467 1,915,61Z 1, 947,602 1,966, 045 1,103,491 1,137,789 1,051, 235 1,045, 255 9,770 25,000 477,000 210,000 1,508,168 1,552,659 1,255,319 1,562,100 4,614,655 1,322,555 1,092,390 980,162 $24,050,704 $22,571,378 $21,031,763 $21,503,097 $151,748 $162,630 $151,835 $166,610 268,344 285,000 185,500 320,000 1,247,754 917,476 886,641 1,125,628 429,876 439,683 435,619 538,252 191,358 272,113 235,343 289,621 767,406 1,175, 759 1,175, 741 830,225 660,594 416,165 372,300 355,995 4,333,846 1,096,806 576,499 479,007 549,807 570,565 554,275 592,714 195,291 220,696 137,481 317,371 5,441,520 5,863,983 5,618,950 5,912,736 3,550 6,000 3,500 5,000 14,718 7,500 7,500 7,500 136,995 143,141 128,500 134,667 54,726 59,640 58,890 60;640 575,473 731,901 602,057 649,054 426,917 431,096 464,263 482,900 337,791 302,903 288,414 311,832 390,635 387,751 390,079 400,269 907,496 922,381 931,358 1,106,289 966,547 954,033 990,128 1,106,13 1,748,702 1,764, 516 1,690,093 1,791,543 580,232 669,103 519,224 685,083 320,503 330,842 299,501 382,572 1,149,005 1,223,119 1,212,245 1,250, 903 351,291 377,760 377,760 363,375 1,331,800 1,801,510 1,972,043 1,705,831 23,533,925 21,536,072 20,365,739 21,371,757 $516,779 $1,035,306 $666,024 $131,340 21, 242,190 17,144,314 17,144,314 16,717, 948 (4,614,655) (1,322,555) (1,092,390) (980,162) 17,144,314 16,657,065 16,717, 948 15,869,126 3,586,126 - - 33,310 188,044 98,000 80,000 91,629 220,696 137,481 317,371 588,271 45,633 - 135,528 274,728 200,000 - 134,156 136,067 146,389 120,835 120,000 127,520 353,000 353,000 30,000 30,000 65,000 50,000 119,058 68,290 69,608 50,60D 4,614,655 1,322,555 1,092,390 980,162 I. GENERAL FUND REVENUE SUMMARY CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2013-2014 Property Taxes 30010 Current Secured 30020 Current Unsecured 30050 Supplemental Roll 30100 Prior Year Property Tax 30200 Misc. Property Taxes 30250 Interest Penalties & Delinquencies (10,000) Total Property Taxes Other Taxes FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 3,643,987 3,680,634 3,716,800 3,781,844 162,208 166,870 165,450 168,345 88,575 80,000 90,347 92,153 (9,076) (10,000) (7,500) (7,500) 1,923 2,000 1,954 2,000 30,637 30,000 29,565 30,000 3,918,254 3,949,504 3,996,616 4,066,843 31010 Sales Tax 2,588,125 2,584,818 2,584,933 2,633,129 31011 Sales Tax Compensation Fund 813,917 900,182 90D,182 877,774 31200 Transient Occupancy Tax 692,162 720,000 767,245 782,590 31210 Franchise Tax 1,415,924 1,451,825 1,483,725 1,507,655 31250 Property Transfer Tax 202,952 203,920 267,207 275,000 Vehicle Impound Fees Total Other Taxes 5,713,080 5,860,745 6,003,292 6,076,148 Subventions - State: 31340 Homeowners Exemption 31700 Motor Vehicle in Lieu (VLF) 31701 VLF - Property Tax in Lieu Total Subventions -State From Other Agencies 31334 County of LA Contrib-Library 31856 Ofc of Tr Safety Grants 31900 Intergovt Revenue - Other Cities Total From Other Agencies 33,468 35,000 32,577 35,000 61,467 - - - 4,585,518 4,659,994 4,659,994 4,741,544 4,680,453 4,694,994 4,692,571 4,776,544 - 1,458,520 - 2,180 - - - 121,000 150,000 - 300,000 123,180 1,608,520 - 300,000 Fines & Forfeitures Engr - Plan Check Fees 16,504 30,000 30,000 32150 Vehicle Code Fines 347,790 335,000 351,270 352,000 32200 General Fines 24,256 22,000 25,469 24,000 32210 Municipal Code Fines 5,934 1,000 - 1,000 32230 Parking Fines 110,086 121,000 112,000 115,000 32250 Vehicle Impound Fees 21,100 25,000 27,000 28,000 34250 Total Fines & Forfeitures 509,166 504,000 515,739 520,000 Current Service Charges: Building Fees: . Engr - Plan Check Fees 16,504 30,000 30,000 34110 Building Permits 206,966 219,000 240,900 262,581 34120 Plumbing Permits 26,780 25,600 28,160 30,694 34130 Electrical Permits 30,834 27,250 29,975 32,673 34140 Mechanical Permits 20,995 19,000 20,900 22,781 34200 Pen -nit Issuance Fee 50,547. 50,250 55,275 60,250 34250 Inspection Fees 12,017 9,160 10,076 10,983 34300 Plan Check Fees 193,546 182,450 200,695 218,758 34310 Plan Retention Fee 13,226 11,000 12,100 13,189 34350 SMIP Fees 2,940 2,950 3,245 3,537 34355 Building Standards Adm Fee 1,169 1,000 1,100 1,199 Sub -Total 559,020 547,660 602,426 656,645 Planning Fees: 34430 Current Planning Fees 78,505 102,500 105,000 150,000 34560 Business License Fees 18,406 18,000 18,000 18,000 34561 Business License Late Fees 3,710 3,000 3,000 3,000 Sub -Total 100,621 123,500 126,000 171,000 Engineering Fees: 34610 Engr - Plan Check Fees 16,504 30,000 30,000 45,000 34620 Engr-Address Change Fee 1,385 10,000 10,000 5,000 34630 Engr - Encroachment Fees 91,543 70,000 70,000 70,000 34640 Engr- Inspections Fees 37,924 25,000 25,000 30,000 34650 Soils/Traffic/Misc Engring Fees 17,779 30,000 30,000 30,000 34660 Traffic Mitigation - Engineering 8 - - CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUE FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 34862 Waste Hauler Fees 202,600 207,057 207,000 89,319 34665 Industrial Waste Fees 18,098 30,000 30,000 30,000 Sub -Total 385,833 402,057 402,000 299,319 Recreation Fees: 34720 Community Activities 72,320 68,018 76,225 90,495 34730 Senior Activities 59,733 51,972 52,000 52,000 34740 Athletics 88,142 90,764 95,755 92,390 34760 Fee Programs 243,919 284,428 237,196 237,196 34780 Contract Classes 266,079 252,413 252,000 252,000 34800 Special Event Fees 94,800 94,800 104,000 115,000 Sub -Total 824,993 842,395 817,176 839,081 Total Current Service Charges 1,870,467 1,915,612 1,947,602 1,966,045 Use of Money and Property: 36100 Investment Earnings 139,916 167,000 132,000 150,000 36110 Unrealized Gain/(Loss) on Invests (9,881) 36600 Returned Check Charges (1,259) 500 (1,000) 500 36610 Rents & Concessions 226,684 226,000 226,000 226,255 36615 DB Center Rental 640,557 634,853 591,000 591,000 36618 Facility Security 23,017 23,482 22,700 25,000 36620 Heritage Pk Bldg Rental 20,998 21,235 21,235 20,000 36625 Parks & Fields Rental 17,336 19,919 17,000 20,000 36630 Sale of Fixed Assets 160 - - 1,000 36635 Proceeds from Sale 9,200 9,200 - 36650 Sale of Printed Material 6,446 5,000 2,000 5,000 36660 Donations .835 500 - 2,000 36800 Property Damage - Pub Wks 2,072 5,000 6,000 3,000 36810 Property Damage - Parks 38 100 100 500 36900 Miscellaneous Revenue 36,572 25,000 25,000 1,000 Total Use of Money and Property 1,103,491 1,137,789 1,051,235 1,045,255 Cost Reimbursements 36950 Cost Reimbursements 9,770 25,000 477,000 210,000 Total Cost Reimbursements 9,770 25,000 477,000 210,000 Transfers In -Other Funds: 39111 Transfer In - Gas Tax Fund 1,052,421 867,183 867,183 979,032 39115 Transfer In - Int. Waste Mgt. Fd 62,450 . 62,001 62,001 60,681 39116 Transfer In -Traffic Mitigation Fund - 271,758 - 225,000 39123 Transfer In - Safe Parks Fd 143,223 122,135 122,135 124,202 39126 Transfer In - COPS Fund 87,772 110,164 106,000 107,322 39127 Transfer In - Narc Asset Forfeiture 103,586 119,418 98,000 65,863 39129 Transfer In - JAG ARRA 34,295 - - - 39130 Transfer In - Edward Byrne JAG 24,441 - - - Total Transfers In -Other Funds 1,508,188 1,552,659 1,255,319 1,562,100 Fund Balance Reserves Use of Fund Balance Reserves 4,614,655 1,322,555 1,092,390 980,162 GENERAL FUND TOTAL 24,050,704 22,571,378 21,031,763 21,503,097 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FYI 3-14 TOTAL BUDGET $21,503,097 PROPERTY TAXES Amount Budgeted: 4,066,843 Current Secured (30010) Amount Budgeted: 416,000 3,781,844 1.75% base year inflation factor 3,781,844 Current Unsecured (30020) Amount Budgeted: 425,460 168,345 1.75% base year inflation factor 168,345 Supplemental Roll (30050) Amount Budgeted: 26,725 92,153 Historical - Based on home sales & home improvements 92,153 327,000 Prior Year Property Tax (30100) Amount Budgeted: (7,500) Historical - Based on re -assessments and overcharges (7,500) Amount Budgeted: Misc. Property Taxes (30200) Amount Budgeted: Based on property sales 2,000 Historical 2,000 Interest Penalties & Delinquencies (30250) Amount Budgeted: SUBVENTIONS -STATE 30,000 Historical 4,776,544 30,000 Amount Budgeted: OTHER TAXES 35,000 Historical 6,076,148 Sales Tax (31010) Amount Budgeted: 2,633,129 Based on HdL FY 2013 projection 2,633,129 Amount Budgeted: Sales Tax Compensation Fund (31011) Amount Budgeted: This revenue has been eliminated by State 877,774 Based on HdL FY 2013 projection 877,774 Transient Occupancy Tax (31200) Amount Budgeted: VLF Property Tx in Lieu (31701) 782,590 Based on 2012113 estimated + 2% 4,741,544 782,590 Franchise Tax (31210) Amount Budgeted: 1,507,655 Southern CA Edison 416,000 The Gas Company 120,000 Time Warner 425,460 Verizon FIOS 192,470 Clear Channel 26,725 Solid Waste -based on 5% of gross receipts 327,000 Property Transfer Tax (31250) Amount Budgeted: 275,000 Based on property sales 275,000 SUBVENTIONS -STATE 4,776,544 Homeowners Exemption (31340) Amount Budgeted: 35,000 Historical 35,000 Motor Vehicle in Lieu (31700) Amount Budgeted: - This revenue has been eliminated by State - VLF Property Tx in Lieu (31701) Amount Budgeted: 4,741,544 Based on current yr + 1.75% growth 4,741,544 10 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY13-14 Page 2 FROM OTHER AGENCIES 300,000 Intergov't Revenue - Other Cities (31900) Amount Budgeted: 300,000 Sale of Prop A Funds ($400,000 @ $0.75) 300,000 FINES & FORFEITURES 520,000 Traffic Fines (32150) Amount Budgeted: 352,000 Based on current yr - annualized 352,000 General Fines (32200) Amount Budgeted: 24,000 Based on current year 24,000 Municipal Code Fines (32210) Amount Budgeted: 1,000.00 Various Municipal Code Fines 1,000.00 Parking Fines (32230) Amount Budgeted: 115,000 Based on current yr - annualized 115,000 Vehicle Impound Fees (32250) Amount Budgeted: 28,000 Based on current yr - annualized 28,000 CURRENT SERVICE CHARGES: BUILDING FEES: Building Permits (34110) Building Permit Fees Amount Budgeted: 262,581 262,581 1,966,045 Plumbing Permits (34120) Amount Budgeted: 30,694 Plumbing Permit Fees 30,694 Electrical Permits (34130) Amount Budgeted: 32,673 Electrical Permit Fees 32,673 Mechanical_ Permits (34140) Amount Budgeted: 22,781 Mechanical Permit Fees 22,781 Permit Issuance Fee (34200) Amount Budgeted: 60,250 Permit Issuance Fee 60,250 Inspection Fees (34250) Amount Budgeted: 10,983 Inspection Fees 10,983 Plan Check Fees (34300) Amount Budgeted: 218,758 Plan Check Fees 218,758 Plan Retention Fee (34310) Amount Budgeted: 13, Plan Retention Fee 13,189 SMTP Fees. (34350) Amount Budgeted: 3,537 Primarily remitted to State 3,537 Building Standards Adm Fee (34355) Amount Budgeted: 1,199 Primarily remitted to State 1,199 11 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION F'Y13-14 Page 3 PLANNING FEES: Current Planning Fees (34430) Amount Budgeted: 150,000 Planning Fees 150,000 Business License Fees (34560) Amount Budgeted: 18,000 Business License Fees 18,000 Business License Late Fees (34561) Amount Budgeted: 3,000 Business License Late Fees 3,000 ENGINEERING FEES- Engr - EES:Engr- Plan Check Fees (34610) Amount Budgeted_: 45,000 Engineering Plan Check Fees 45,000 Engr - Address Change Fee (34620) Amount Budgeted: 5,000 Address Change Fee 5,000 Engr - Encroachment Fees (34630) Amount Budgeted: 70,000 Encroachment Fees 70,000 Engr - Inspections Fees (34640) Amount Budgeted: 30,000 Inspection Fees 30,000 Engr Soils/Traffic/Mise Engr Fees (34650) Amount Budgeted: 30,000 Soils/Traffic/Misc Engineering Fees 30,000 Traffic Mitigation - Engineering (34660) Amount Budgeted: Traffic Mitigation Waste Hauler Fees (34662) Amount Budgeted: 89,319 Street Sweeping Fees 89,319 Industrial Waste Fees (34665) Amount Budgeted: 30,000 Industdal Waste Fees 30,000 RECREATION FEES Community Activities (34720) City Birthday Party Haunted House/Fall Festival Concert Share Adult Excursions DB4Youth Winter Snowfest Candy Cane Craft Fair Concerts in the Park Amount Budgeted: 18,100 3,250 16,350 30,420 8,750 7,550 4,075 2,000 90,495 Senior Activities (34730) Amount Budgeted: 52,000 Senior Excursions 34,000 Senior Activities 18,000 Page 4 12 Athletics (34740) Youth Baseball Youth Indoor Soccer - Mt Calvary Youth Basketball Adult Volleyball Adult Basketball Fee Programs (34760) Day Camp Tiny Tots CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY13-14 Amount Budgeted: 92,390 17,964 11,976 33,250 3,200 26,000 Amount Budgeted: 237, 142,500 94,696 Contract Classes (34780) Amount Budgeted: 252,000 Contract Classes 252,000 Special Event Fees Amount Budgeted: 115,000 Calvary Chapel - Sheriff 115,000 USE OF MONEY AND PROPERTY 1,255,255 Interest Earnings (36100) Amount Budgeted: 150,000 Assume slight uptick in rates in 13114 and more funds invested 150,000 Returned Check Charges (36600) Amount Budgeted: .500 500 Rents & Concessions (36610) Amount Budgeted: 226,253 Soda Machine Contract -- Parks 6,000 Cell Site Contracts (2) -- Peterson Park 43,994 Cell Site Contract -- Eastgate Road Access 10,000 Cell Site Contracts (2) -- Pantera Park 52,473 Cell Site Contracts (3) -- DBC 108,288 Cell Site Contract - Next G./Crown Castle Micro Sites 5,500 Diamond Bar Center Rental (36615) Amount Budgeted: 591,000 Diamond Bar Center Rental 591,000 Facility Security (36618) Amount Budgeted: 25,000 Facility Security 25,000 Heritage Park Bldg Rental (36620) Amount Budgeted: 20,000 Heritage Park Community Center Rental 20,000 Parks & Fields Rental (36625) Amount Budgeted: 20,000 Pantera Park Activity Room Rental 5,000 Picnic Reservations 12,000 Ball Field Rental 3,000 Sale of Fixed Assets (36630) Amount Budgeted: 1,000 Surplus equipment 1,000 Sale of Printed Material (36650) Amount Budgeted: 5,000 5,000 13 CITY OF DIAMOND BAR GENERAL FUND REVENUE BUDGET DISCUSSION FY13-14 Page 5 Donations (36660) Amount Budgeted: 2,000 2,000 Property Damage - Pub Wks (36800) Amount Budgeted: 3,000 3,000 Property Damage - Parks (36810) Amount Budgeted: 500 Miscellaneous Revenue (36900) Amount Budgeted: 1,000 1,000 Cost Reimbursements (36950) Amount Budgeted: 210,000 Recoverable legal fees from code enforcement cases 185,000 Miscellaneous 25,000 TRANSFERS IN - OTHER FUNDS Amount Budgeted: 980,162 980,162 Economic Development Exp 1,562,100 Transfer In - Gas Tax Fund (39111) Amount Budgeted: Transfer -Out - CIP (Parks Projects) 979,032 Utilities (001-5510-42126) 119,058 Document Scanning System 50,000 Road Maintenance (001-5554-XXXX) less 65,000 General Plan 80,000 street sweeping & storm drainage limited to available funds 979,032 Transfer In - Int. Waste Mgt Fd (39115) Amount Budgeted: 60,681 Street Sweeping (001-5554-45501) 45,681 Storm Drainage (001-5554-45512) 15,000 Transfer In - Traffic Imp Fund (39116) Amount Budgeted: 225,000 Transfer In - Traffic Imp Fund 225,000 Transfer In - Prop A Safe Prks Fund (39123) Amount Budgeted: 124,202 Youth Master Plan Implementation 89,202 Landscape Maintenance 35,000 Transfer In - COPS Fund (39126) Amount Budgeted: 107,322 Law Enforcement Technician Position 82,322 DB Fingerprinting Program 25,000 Transfer In - Narc Asset Forfeiture Fd (39127) Amount Budgeted: 65,863 Narcotics Deputy (STAR) 65,863 Fund Balance Reserves Amount Budgeted: 980,162 980,162 Economic Development Exp 317,371 Transfer -Out - LLADS 120,835 Transfer -Out - CIP (Parks Projects) 227,898 Transfer -Out - GIP (Streets Projects) 119,058 Document Scanning System 50,000 Emergency Generator Housing 65,000 General Plan 80,000 14 EXPENDITURE DETAIL SECTION & DEPARTMENT 15 CITY OF DIAMOND BAR Department -Legislative • City Council • City Attorney • City Manager/City Clerk 16 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY LEGISLATIVE SERVICES FY 2013-20'14 Organization #: 001-4010 through 001-4030 DEPARTMENT INCLUDES: City Council $166,610 City Attorney 320,000 City Manager/City Clerk's Office 1,125,628 17 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 1,143,203 921,516 901,986 933,148 SUPPLIES 3,234 2,500 1,500 2,500 OPERATING EXPENDITURES 201,750 87,090 69,990 230,590 PROFESSIONAL SERVICES 319,659 354,000 250,500 396,000 CAPITAL OUTLAY 0 0 0 50,000 DEPARTMENTTOTAL $1,667,846 $1,365,106 $1,223,976 $1,612,238 DEPARTMENT INCLUDES: City Council $166,610 City Attorney 320,000 City Manager/City Clerk's Office 1,125,628 17 GIW OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Cafeteria Benefits 111,066 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 750,239 648,260 634,760 651,623 260 1500 500 1,500 557 - - - 9,322 11,850 8,050 12,852 224,040 110,086 108,800 111,066 8,680 7,658 7,558 9,634 3,475 3,051 3,051 3,702 11,164 9,684 9,840 10,611 135,466 129,427 129,427 132,159 1,143,203 921,516 901,986 933,148 2,957 2,500 1,500 2,500 277 - - - 3,234 2,500 1,500 2,500 OPERATING EXPENDITURES 42112 Photography - 500 - 500 42115 Advertising 4,594 8,000 8,000 8,000 42125 Telephone 6,053 5,700 5,700 5,700 42130 Rental/Lease of Equipment 789 1,700 1,000 1,700 42200 Equipment Maintenance 513 - 150 - 42315 Membership & Dues 3,010 3,800 1,600 3,300 42320 Publications 4,876 7,450 5,000 7,450 42325 Meetings 4,088 1,000 3,000 1,000 42330 Travel -Conferences 28,680 28,000 16,000 28,000 42335 Travel -Mileage & Auto Allow 28,036 28,940 28,940 28,940 42340 Education & Training 479 2,000 500 1,000 42390 Elections 120,632 - 100 145,000 TOTAL OPERATING EXP. 201,750 87,090 69,990 230,590 PROFESSIONAL SERVICES 44000 Professional Services 51,315 69,000 65,000 76,000 44020 Prof Svcs - General Legal 82,607 90,000 55,000 160,000 44021 Prof Svcs - Special Legal 10,651 15,000 1 500 35,000 44023 Prof Svcs - Sp Lgl-Code Enf 175,086 180,000 130,000 125,000 TOTAL PROF SVCS 319,659 354,000 250,500 396,000 CAPITAL OUTLAY 46220 Furniture - - - 50,000 - - 50,000 DEPARTMENT TOTAL 1,667,846 1,365,106 1,223,976 1,612,238 18 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 OPERATING EXPENDITURES 42112 Photography FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 42125 Telephone Actual Adjusted Projected Proposed PERSONNEL SERVICES 789 1,700 1,000 1,700 40010 Salaries 43,865 44,760 44,760 44,760 40070 City Paid Benefits 1,877 5,850 2,050 5,906 40080 Retirement 11,303 5,986 5,800 6,188 40083 Worker's Comp. Exp. 364 358 358 358 40085 Medicare 891 649 1,140 1,370 40090 Benefit Allotment 60,531 63,627 63,627 66,627 TOTAL PERSONNEL 118,831 121,230 117,735 125,210 SUPPLIES DIVISION TOTAL 41200 Operating Supplies 1,105 1,000 1,000 1,000 TOTAL SUPPLIES 1,105 1,000 1,000 1,000 OPERATING EXPENDITURES 42112 Photography - 500 - 500 42125 Telephone 2,543 2,700 2,700 2,700 42130 Rental/Lease of Equipment 789 1,700 1,000 1,700 42315 Membership & Dues 350 300 400 300 42320 Publications 25 200 - 200 42325 Meetings 1,365 1,000 1,000 1,000 42330 Travel -Conferences 8,850 16,000 10,000 16,000 42335 Travel -Mileage & Auto Allow 17,640 18,000 18,000 18,000 42340 Education & Training 250 - - - TOTAL OPERATING EXP. 31,812 40,400 33,100 40,400 DIVISION TOTAL 151,748 162,630 151,835 166,610 19 CITY OF DIAMOND BAR CITY COUNCIL (001-4010) BUDGET DISCUSSION FYI 3-14 TOTAL BUDGET $166,610 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 125,210 City Council Members ($7461mo + Bene's) 5.00 CC SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Misc Office Supplies 1,000 OPERATING EXPENDITURES Photography (42112) Amount Budgeted: 500 Council Photos 500 Telephone (42125) Amount Budgeted: 2,700 Cell Phones (5@ $45/mo plus minutes) 2,700 Rental/Lease of Equipment (42130) Amount Budgeted: 1,700 Cable Modems 1,700 Membership & Dues (42315) Amount Budgeted: 300 ICSC 300 Publications (42320) Amount Budgeted: 200 CALPEEK 100 Misc 100 Meetings (42325) Amount Budgeted: 1,000 League, Chamber, Misc 1,000 Travel -Conferences (42330) Amount Budgeted: 16,000 League, CCCA, Natl League, SCAG, 16,000 Misc Sacramento trips, etc. Travel -Mileage & Auto Allow (42335) Amount Budgeted: 18,000 Auto Allowance - 300/mo X 5 18,000 Education & Training (42340) Amount Budgeted: - CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 DIVISION TOTAL 268,344 285,000 185,500 320,000 21 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PROFESSIONAL SERVICES 44020 Prof Svcs - General Legal 82,607 90,000 55,000 160,000 44021 Prof Svcs - Special Legal 10,651 15,000 500 35,000 44023 Prof Svcs - Sp Lgl Code Enf 175,080 180,000 130,000 125,000 TOTAL PROF SVCS 268,344 285,000 185,500 320,000 DIVISION TOTAL 268,344 285,000 185,500 320,000 21 CITY OF DIAMOND BAR CITY ATTORNEY (001-4020) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $320,000 PROFESSIONAL SERVICES General Legal Svcs (44020) Amount Budgeted: 160,000 City Attorney 160,000 Special Legal Svcs (44021) Amount Budgeted: 35,000 Special Litigations 25,000 City Labor Attorney 10,000 Special Legal Svcs - Code Enf (44023) Amount Budgeted: 125,000 City Prosecutor, County Dist Atty, Misc. 125,000 22 CITY 4F DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Camp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42390 TOTALPERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 42115 Advertising 42125 Telephone 42200 Equipment Maintenance 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42390 Elections 7,300 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services TOTAL PROF SVCS FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 706,374 603,500 590,000 606,863 260 1,500 500 1,500 557 - - - 7,445 6,000 6,000 6,946 212,737 104,100 103,000 104,878 8,316 7,300 7,200 9,276 3,475 3,051 3,051 3,702 10,273 9,035 8,700 9,241 74,935 65,800. 65,800 65,532 1,024,372 800,288 784,251 807,938 1,852 1,500 500 1,500 277 - - 2,129 1,500 500 1,500 4,594 8,000 8,000 8,000 3,510 3,000 3,000 3,000 513 - 150 - 2,660 3,50D 1.200 3,000 4,851 7,250 5,000 7,250 2,723 - 2,000 - 19,830 12,000 6,000 12.000 10,396 10,940 10,940 10,940 229 2,000 500 1,000 120,632 - 100 145,000 169,938 46,690 36,890 190,190 51,315 69,000 65,000 76,000 51,315 69,000 65,000 76,000 CAPITAL OUTLAY 46200 Office Equipment - - - 50,000 TOTAL CAPITAL OUTLAY - - - 50,000 DIVISION TOTAL 1,247,754 917,476 886,641 1,125,628 23 CITY OF DIAMOND BAR CITY MANAGER 1 CLERK (001-4030) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $1,125,628 PERSONNEL. SERVICES Personnel (40010-40093) Amount Budgeted: 807,938 City Manager 0.80 FT Asst. City Manager 0.90 FT Asst. to City Manager 0.50 FT City Clerk 1.00 FT Sr. Management Analyst 0,50 FT Administrative Assistant 1.00 FT Senior Office Specialist 0.30 FT 5.90 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,500 Misc Office Supplies 1,500 Small Tools & Equipment (41300) Amount Budgeted: Misc Small Tools OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 8,000 Public hearing notices 8,000 Telephone (42125) Amount Budgeted: 3,000 Cell phones - CM, ACM, CC 3,000 Membership & Dues (42315) Amount Budgeted: 3,000 ICMA (3) CMIACMIATCM 3,000 SCAN NATOA (2) ACM/CM MMASC (4) ACM/ATCMISMA (2) SGVCMA ICSC (1) CM SGVACM CCAC, IIMC, Natl Notary Assn, Nati Parliamentarians Publications (42320) Amount Budgeted: 7,250 CA Public Sector Directory, Various 750 City Attorney's Handbook from LOCC 2,500 West Code Updates 4,000 Page 2 Meetings (42325) Amount Budgeted: - Various - Travel -Conferences (42330) Amount Budgeted: 12,000 24 CITY OF DIAMOND BAR CITY MANAGER I CLERK (001-4030) BUDGET DISCUSSION FYI 3-14 Includes travel for City Mgr, ACM, MA 12,000 League, MMASC, CCCA, ICMA, ICSC, etc League Election Conf., CCAC Annl Conf., City Clerk's Annl Conf Travel -Mileage & Auto Allow (42335) Amount Budgeted: 10,940. Misc Mileage Reimbursements 500 CM Auto Allowance ($5001mo) 6,000 ACM Auto Allowance ($250Jmo) 3,000 City Clerk Auto Allow ($120/mo) 1,440 Education & Training (42340) Amount Budgeted: 1,000 1, 000 Elections (42390) Amount Budgeted: 145,000 County Consolidation Services 145,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 76,000 Minute Secretary - City Council Minutes 10,000 Lobbying Svcs - Gonsalves $3,000/mo 36,000 Municode Supplement 10,000 Election Services 5,000 Miscellaneous 15,000 CAPITAL OUTLAY Office Equipment (46200) 50,000 Document Scanning System 50,000 25 CITY OF DIAMOND BAR Department Admin. & Support • Finance • Human Resources • Information Systems • General Government • Civic Center • Public Information • Economic Development 26 . CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Administration and Support FY 2013-2014 Organization #: 001-4050 through 001-4096 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENTTOTAL DEPARTMENT INCLUDES: FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed $1,385,312 $1,394,790 $1,375,550 $1,619,132 73,374 104,600 87,300 89,300 1,040,807 946,428 879,532 897,906 554,511 659,900 537,100 647,400 536,087 114,013 62,400 45,500 3,538,087 974,056 545,376 103,950 $7,128,178 4,193,787 $3,487,258 $3,403,188 Finance $538,252 Human Resources 289,621 Information Systems 830,225 General Government 355,998 Civic Center 479,007 Public Information 592,714 Economic Development 317,371 27 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013.2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare/Social Security 40086 Post Retirement Benefits 40090 Benefit Allotment 40093 Benefit Adm/Unemployment 6,220 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual dusted Projected Proposed 911,797 991,904 985,624 1,173,817 12,322 12,000 12,025 9,000 11,122 14,102 13,542 16,901 289,930 168,777 164,112 202,859 13,337 14,881 13,282 16,436 5,026 6,220 5,965 7,160 13,200 14,382 14,590 17,855 7,512 8,640 8,190 8,640 115,706 130,384 130,220 166,464 5,360 33,500 28,000 42325 1,385,312 1,394,790 1,375,550 1,619,132 57,736 79,500 64,500 69,250 1,492 1,300 1,500 1,550 14,146 23,800 21,300 18,500 73,374 104,600 87,300 89,300 OPERATING EXPENDITURES 42100 Photocopying 42110 Printing 42112 Photography 42113 Engraving Svcs 42115 Advertising 42120 Postage 42121 Mailing Services 42125 Telephone 42126 Utilties 42128 Banking Charges 42129 Banking Chgs-LOC Fees 42130 Rental/Lease of Equipment 42140 Rental/Lease of Real Prop 42200 Equipment Maintenance 42205 Computer Maintenance 42210 Maint. of GroundslBldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel-Conferences/Researa 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42341 Employee Tuition Reimb 42345 Pre -Employment Screening 42346 Misc Employee Benefits 42347 Employee Recognition Pgm 42395 Misc Expenditures 47160 Bad Debt Expense 194,175 TOTAL OPERATING EXP. 14,562 12,000 12,000 12,000 33,384 28,100 29,000 41,000 265 1,100 1,100 1,100 727 2,000 1,000 2,000 42,199 32,100 32,100 313,500 84,686 78,950 72,450 82,950 41 - 500 - 40,083 40,000 41,000 41,359 92,906 171,200 130,000 126,000 10,378 10,500 10,500 20,100 58,627 - - - 1,440 3,800 1,500 500 202,986 52,500 52,500 24, 908 12,705 7,000 8,000 8,000 151,209 194,475 194,000 194,175 183,948 157,608 169,000 172,694 3,035 3,500 2,000 3,500 46,574 48,700 45,732 54,195 2,832 2,940 1,500 2,500 14,834 38,410 37,500 22,010 10,473 13,500 9,000 13,500 7,155 9,320 9,100 9,790 3,832 25,025 11,000 16,825 25 6,000 - 3,000 7,331 4,500 7,500 7,000 1,389 1, 200 1,300 1,300 985 2,000 250 1,000 (694) 12,890 - - - 1,040,807 946,428 879,532 897,906 28 PROFESSIONAL SERVICES 44000 Professional Services 479,892 562,900 450,100 548,700 44010 Prof Svcs-Acctg & Auditing 29,964 46,000 35,000 47,500 44030 Prof Svcs -Data Processing 44,655 51,000 52,000 51,200 TOTAL PROF SVCS 554,511 659,900 537,100 647,400 CONTRACT SERVICES 45000 Contract Services 536,087 114,013 62,400 45,500 TOTAL CONTRACT SVCS. 536,087 114,013 62,400 45,500 CAPITAL OUTLAY 46200 Office Equipment - 500 500 500 46220 Furniture/Fixtures 783,479 275,005 159,049 10,000 46230 Computer Equip -Hardware (84,184) 354,000 354,000 1,000 46235 Computer Equip -Software 180 1,000 1,000 21,000 46240 Communications Equip 46250 Misc Equipment 535 7,000 7,060 6,450 46305 Real Estate Acquisition - - - - 46310 Bldg Improvements -Civic Ctr 2,838,077 336,551 23,767 46410 Capital Improvements - - - 65,000 3,538,087 974,056 545,376 103,950 DEPARTMENT TOTAL $7,128,178 $4,193,787 $3,487,258 $3,403,188 29 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 20132014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 2,140 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 214,855 267,514 274,996 348,510 830 1,000 1,000 1,500 3,226 3,962 3,625 5,245 70,423 44,718 43,345 60,230 1,767 2,140 2,206 2,788 1,290 1,632 1,572 2,126 3,054 3,879 4,087 5,576 32,262 37,368 37,368 52,008 327,707 362,213 368,199 477,982 1,782 1,500 1,000 1,500 - 300 - 300 1,782 1,8013 1,000 1,800 OPERATING EXPENDITURES 42110 Printing 1,272 1,500 1,000 2,000 42125 Telephone 303 520 520 520 42315 Membership & Dues 892 1,200 500 900 42320 Publications - 200 - 200 42325 Meetings - 450 100 250 42330 Travel -Conferences 670 4,000 2,500 4,000 42335 Travel -Mileage & Auto Allow 1,965 3,300 3,300 3,300 42340 Education &Training 1,820 2,000 2,000 3,800 TOTAL OPERATING EXP. 6,922 13,170 9,920 14,970 PROFESSIONAL SERVICES 44000 Professional Services 71,715 37,500 31,500 11,000 44010 Prof Svcs-Acctg & Auditing 21,750 25,000 25,000 32,500 TOTAL PROF SVCS 93,465 62,500 56,500 43,500 DIVISION TOTAL 429,876 439,683 435,619 538,252 30 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 13-14 TOTAL BUDGET $538,252 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 477,982 Full Time 1,000 Finance Director 0.85 FT Senior Accountant 0.95 FT Accountant 1 1.00 FT Accounting Technician 1.20 FT 3.00 FT SUPPLIES Operating Supplies (41200) Miscellaneous Office Supplies Small Tools and Equipment (41300) Miscellaneous Amount Budgeted: 1,500 1,500 Amount Budgeted, 300 300 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Printing of Forms & CAFR 500 Printing of Budget 750 Printing of Checks & Forms 750 Telephone (42125) Cell Phone Allow - Fin Director Membership & Dues (42315) GFOA CMTA CSMFO Amount Budgeted: 520 520 Amount Budgeted: 900 600 150 150 Publications (42320) Amount Budgeted: 200 FLSA Publications, GFOA Publications, 100 GASB Info 100 Meetings (42325) Amount Budgeted: 250 Misc - CSMFO, etc. . 250 Travel -Conferences (42330) Amount Budgeted: 4,000 GFOA - Location TBD 1,000 CSMFO 1,000 CMTA 1,000 CalPERS 1,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,300 Misc 300 Auto Allowance - Finance Director 3,000 Education & Training (42340) Amount Budgeted: 3,800 CalPERS Training 500 Diehl Evans Payroll Tax Class 500 GASB Update 300 CMTA Training 500 Pentamation Budget Module Training 2,000 31 CITY OF DIAMOND BAR FINANCE DIVISION (001-4050) BUDGET DISCUSSION FY 13-14 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 11,000 CAFR Info 500 GFOA Award Program 500 Finance Special Projects 10,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 32,500 Audit Contract 25,000 Deferred Compensation Fiduciary Consultant 7,500 32 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 105,625 129,400 129,400 180,095 40020 Over Time Wages 48 - - - 40070 City Paid Benefits 1,045 2,374 2,374 2,755 40080 Retirement 40,339 22,633 22,633 31,124 40083 Worker's Comp. Exp. 982 1,141 1,141 1,548 40084 Short/Long Term Disability 478 789 789 1,099 40085 Medicare 1,511 1,876 1,876 2,761 40090 Benefit Allotment 12,231 20,020 20,020 26,700 40093 Benefits Administration 3,441 33,500 28,000 - 42325 TOTAL PERSONNEL 165,700 211,733 206,233 246,082 SUPPLIES 41200 Operatfng Supplies 495 1,000 2,000 2,000 41400 Promotional Supplies 1,269 1,500 - 1,000 TOTAL SUPPLIES 1,764 2,500 2,000 3,000 OPERATING EXPENDITURES 42110 Printing - 600 - 500 42115 Advertising 3,800 3,000 3,000 3,000 42125 Telephone 360 360 360 519 42315 Membership & Dues 319 5,000 4,000 5,480 42320 Publications 973 1,000 500 750 42325 Meetings 354 1,700 1,200 1,500 42330 Travel -Conferences 1,426 2,800 - 2,800 42335 Travel-Mileage/Auto Allow 720 1,220 1,000 100 42340 Education & Training - 20,000 6,000 10,000 42341 Employee Tuition Reimb 25 6,000 - 3,000 42345 Pre -Employment Screening 7,331 4,500 7,500 7,000 42346 Mise Employee Benefits 1,389 1,200 1,300 1,300 42347 Employee Recognition Prgm. 985 2,000 250 1,000 TOTAL OPERATING EXP. 17,682 49,380 25,110 38,539 PROFESSIONAL SERVICES 44000 Professional Services 6,212 8,500 2,000 2,000 TOTAL PROF SVCS 6,212 8,500 2,000 2,000 DIVISION TOTAL 191,358 272,113 235,343 289,621 33 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $289,621 PERSONNEL SERVICES Personnel (40010-40095) Full Time Asst. City Manager Human Resources Manager Human Resources Technician SUPPLIES Amount Budgeted: 0.05 FT 1.00 FT 1.00 FT 2.05 FT 246,082 Operating Supplies (41200) Amount Budgeted: 2,000 Miscellaneous office supplies 2,000 Promotional Items (41400) Amount Budgeted: 1,000 Employee Recognition Program - certificates, plaques, watches, service pins, pen sets, etc 1,000 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 500 Personnel Rules & Regulations Re -printing and update 500 Advertising (42115) Amount Budgeted: 3,000 Employment Advertising 3,000 Telephone (42125) Amount Budgeted: 519 Cell Phone - HR Mgr ($43.25/mo) 519 Membership & Dues (42315) Amount Budgeted: 5,480 LCW - ERC (Consortium Membership) 4,500 SCPMA 100 PELRACINPERLA 200 SHRM 180 SCPLRC (Agency membership) 100 IPMA HR 400 Publications (42320) Amount Budgeted: 750 JJ Keller & Associates (Labor Law Posters) 500 Top Heaith Wellness Publications 250 Meetings (42325) Amount Budgeted: 1,500 Quarterly Employee Training Meetings 1,000 Interview Panels 500 34 CITY OF DIAMOND BAR HUMAN RESOURCES DIVISION (001-4060) BUDGET DISCUSSION FY13-14 Page 2 Travel -Conferences (42330) Amount Budgeted: 2,800 CALPELRA Annual Conference 1,500 LCW Annual Conference 500 CaIPERS Annual Conference 600 SCPMA Annaul Conference 200 Travel-Mileage/Auto Allowance (42335) Amount Budgeted: 1,690 Auto Allowance - HR Manager ($1201mo) 1,440 Milage Reimbursement -HR Technician 250 Education & Training (42340) Amount Budgeted: 10,000 Mandatory Harassment Training, General Training, Customer Service/Front Counter Training, FLSA Training, Workplace Violence, CITYWIDE TRAINING 10,000 Employee Tuition Reimbursement (42341) Citywide Account ($1,500/Employee) Estimated Participation: 2 Employees Pre-employment Screening (42345) Live Scan (Fingerprinting) Fingerprinting for Contract Class Instructors Pre -Employment Physicals Regular Staff Recreation Part Time Staff Park Maint Part Time Staff Misc Employee Benefits (42346) Section 125 Benefits - Admin Charges Amount Budgeted: 3,000 Amount Budgeted: 7,000 1,000 1,000 5,000 Amount Budgeted: 1,300 1,300 Employee Recognition Program (42347) Amount Budgeted: 1,000 Employee Appreciation Event/Recognition Program 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 2,000 Bilingual Pay Testing Svcs 500 Background Investigations 500 Temp Clerical Svcs - various departments 1,000 35 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 20132014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 304,698 301,260 301,260 305,777 40020 Over -Time Wages 3,975 1,500 1,500 1,500 40070 City Paid Benefits 2,989 3,593 3,593 3,627 40080 Retirement 93,189 50,359 50,359 52,844 40083 Worker's Comp. Exp. 4,654 4,435 4,435 4,502 40084 Short/Long Term Disability 1,656 1,838 1,838 1,865 40085 Medicare 4,369 4,368 4,368 4,434 40090 Benefit Allotment 33,109 33,696 33,696 35,316 42320 TOTAL PERSONNEL 448,639 401,049 401,049 409,865 SUPPLIES 41200 Operating Supplies 12,637 17,500 17,000 17,250 41300 Small Tools & Equipment 992 1,000 1,500 1,250 TOTAL SUPPLIES 13,629 18,500 18,500 18,500 OPERATING EXPENDITURES 42125 Telephone 3,828 2,400 3,400 3,500 42205 Computer Maintenance 151,209 194,475 194,000 194,175 42210 Maint of Grounds/Buildings - - 42315 Membership & Dues 1,698 1,660 1,792 1,800 42320 Publications 797 390 - 200 42325 Meetings 1,139 1,260 1,200 1,260 42330 Travel -Conferences 3,270 4,200 4,000 4,000 42335 Travel -Mileage & Auto Allow 3,000 3,200 3,200 3,200 42340 Education & Training 2,012 2,525 2,500 2,525 TOTAL OPERATING EXP. 166,953 210,110 210,092 210,660 PROFESSIONAL SERVICES 44000 Professional Services 74,393 112,500 111,500 110,500 44030 Prof Svcs -Data Processing 44,655 51,000 52,000 51,200 TOTAL PROF SVCS 119,048 163,500 163,500 161,700 CONTRACT SERVICES 45000 Contract Services 17,155 26,600 26,600 26,500 TOTAL CONTRACT SVCS. 17,155 26,600 26,600 26,500 CAPITAL OUTLAY 46220 Office Equipment -Furniture - 500 500 500 46230 Computer Equip -Hardware 1,267 354,000 354,000 1,000 46235 - Computer Equip -Software 180 1,000 1,000 1,000 46250 Misc Equipment 535 500 500 500 1,982 356,000 356,000 3,000 DIVISION TOTAL 767,406 1,175,759 1,175,741 830,225 36 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 13-14 TOTAL BUDGET 830,225 PERSONNEL SERVICES Personnel (40010-40093) Full Time: Info Systems Director Network/Systems Administrator IS Support Technician SUPPLIES Amount Budgeted: 0.85 FT 0.95 FT 0.90 FT 2.70 FT 409,865 Supplies (41200) Amount Budgeted: 17,250 Office Supplies 1,000 Toner for Printers 15500 Ultrium Tapes & Cleaning Tapes 500 Mixed Transfer Media 250 Small Tools & Equipment (41300) Amount Budgeted: 1,250 Departmental Cable/Network Tools 250 Water Monitoring for around AC units & Fire Suppression Spare Computer Parts 1,000 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 3,500 Wireless cards (Remote Access & Support) (2) 1,100 Cell Telephone reimbursement (2) 2,400 Computer Maintenance (42205) Amount Budgeted: 194,175 Software Maintenance: Departmental Applications Municipal Software (CityView-Dev. Svcs w/Portal) 24,500 Finance - Pentamation - PLUS and GRS 32,250 Document Imaging - Fortis (CM) 7,350 Recreation -Vermont Systems RecTrac 5,250 Scala (DBTV3, Kiosk) 0 Pagemaker, Illustrator, Photoshop, etc. 1,500 Micro -paver, Mr, Sid, Time Tracker 600 City Clerk- FastTrack (ggone software) 600 E -Government Verisign SSL certs (renewal 3 sites x2 domains) 6,000 eEye (Secure IIS) (3 Sites) 1,000 Domain Name Registration (WWW domains - 4) 200 Domain Name Registration (.Gov Domain) 125 Domain Names (DBC - New) 200 Parcel Quest 1,250 WebTrends 700 DataQuick 2,7Q0 GIS Maintenance (ESRI - 40% in Fund 113) 7,200 37 CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 13-14 Page 2 Telephone Message on Hold Recordings Network/Utilities Microsoft Annual Enterprise Software Agreement TracklT (Knowledge Base & Maint) TracklT (Deploy) eEye (IRIS) Anixis (UAF) GFI Languard Disk Defragmentation (Workstations) Server and Desktop Imaging software Symantec BackupExec Diskeeper Maintenance (Servers) Orion Solarwinds. Engineer (1yr Maint.) Altima (NetZoom) Trendmicro Anti -Virus (e-mail) Barracuda -Annual Software Maint Symantec Recovery Server (25 Servers) GovIS (Contract Mgmt Software) Retina - Annual Maint. M86- Web Management & Reporting (SW) M86 -Web Marshal Automate - Annual Maint Hardware Maintenance: Cisco Network Equipment (part in 118) F5 - VPN FATPipe - Load Balancers Barracuda (HW Maint,) Hewlett Packard Tape Librades (Qty. 2) Fluke Annual Maint M86 R3000 - HW (2) HP Server Extended Support (Servers) Hewlett Packard IP Console (2) 1,000 21,500 3,000 700 300 200 1,250 1,000 1,350 7,100 1,500 1,300 400 2,500 2,000 4,200 3,000 2,500 2,800 2,500 1,200 19,500 2,500. 4,000 2,500 7,500 1,250 1,000 2,200 1,000 Membership and Dues (42315) Amount Budgeted: 1,800 MISAC (ACM, Dir, Network Engr.) 750 MISAC (Best Practices Department Review) 150 ISC2 & Information Systems Security Assoc (LSSA) 175 Computer Security Institute 175 IEEE 195 ASIS (Information Security) 120 I SACA 125 PMI (Management) 110 Publications (42320) Amount Budgeted: 200 Windows IT Security Newsletter 200 Meetings (42325) Amount Budgeted: 1,260 City Staff Training (4 to B Events Per Year) 660 GIS - Monthly Meetings 300 MISAC - Monthly Meeting 300 38 Travel -Conferences (42330) MISAC Annual Conference (1) RSA Security Conference (1) GTC West (1) ESRI - Users conference (1) CITY OF DIAMOND BAR INFORMATION SYSTEMS (4070) BUDGET DISCUSSION FY 13-14 Page 3 Amount Budgeted: 1,400 1,000 600 1,000 4,000 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 3,200 Auto Allowance - IS Director 3,000 Misc Mileage costs for IS Tech's 200 Education and Training (42340) ' Amount Budgeted: 2,525 On -Line Microsoft Training (HALO Annual Subscription) 525 Microsof /Prometric Education/Exam Vouchers 1,250 CiscolPearsonVue Education/Exam Vouchers 750 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 110,500 Microsoft Support 2,500 CityView Consulting (Go -Live) 65,000 GIS Consulting (Comdyn) 31,000 Network Engineering & Security Consulting (ComDyn) 12,000 Prof Svcs - Data Processing (44030) Amount Budgeted: 51,200 TelePacific (7 MB Data Line - Source 1) 10,500 Time Warner (10M Data line - Source 2) 15,500 Gov Partners Hosting 10,500 Web Off -Site Hosting 2,200 Internet Streaming Svcs (Granicus) 12,500 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 26,500 Service Contract - Printers PM Service (City Wide) 10,000 123Stat (Webtrac monitoring) 1500 McAfee Hacker Safe Security testing 2,000 Off -Site Storage of Backup Tapes 9,000 ESRI - Online GIS Data Services 1,000 Phone System Support & Maint 3,000 CAPITAL OUTLAY Office Furniture (46220) Amount Budgeted: 500 Misc Furniture (Cabinets, shelves, etc.) 500 Computer Equipment -Hardware (46230) Amount Budgeted: 1,000 Health or Safety Ergonomic Devices 1,000 Computer Equipment -Software (46235) Amount Budgeted: 1,000 Misc Software 1,000 Miscellaneous Equipment (46250) Amount Budgeted: 500 Misc Equipment 500 39 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40086 Post Retirement Benefits 40093 Benefits Adm/Unemploymt TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment 41400 Promotional Supplies TOTAL SUPPLIES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 7,512 8,640 8,190 8,640 1,919 - - - 9,431 8,640 8,190 8,640 18,471 20,000 16,000 19,000 500 - - 2,501 4,000 3,000 4,000 21,472 24,000 18,00.0 23,000 OPERATING EXPENDITURES 42100 Photocopying 14,562 12,000 12,000 12,000 42110 Printing 11,415 10,000 12,000 12,000 42113 Engraving Svcs 727 2,000 1,000 2,000 42120 Postage 36,586 28,500 22,000 28,500 42121 Mailing Services 41 - 500 - 42125 Telephone 34,111 35,000 35,000 35,000 42128 Banking Charges 10,378 10,500 10,500 20,100 42129 Banking Chgs-Bond Fees 58,627 - - - 42130 Rental/Lease of Equipment 1,440 3,800 1,500 500 42140 Rentaill-ease of Real Prop 202,986 52,500 52,500 24,908 42200 Equipment Maintenance 12,705 7,000 8,000 8,000 42210 Maint. of Grounds/Bldgs 6,859 4,525 5,000 - 42310 Fuel 3,035 3,500 2,000 3,500 42315 Membership & Dues 42,115 37,550 37,550 42,700 42320 Publications 949 1,350 1,000 1,350 42325 Meetings 13,341 35,000 35,000 19,000 42395 Misc Expenditures (694) - - - 47160 Bad Debt Expense 12,890 - TOTAL OPERATING EXP. 462,073 243,225 235,550 209,558 PROFESSIONAL SERVICES 44000 Professional Services 159,404 118,800 100,000 99,800 44010 Prof Svcs-Acctg & Auditing 8,214 21,000 10,000 15,000 TOTAL PROF SVCS 167,618 139,800 110,000 114,800 CAPITAL OUTLAY 46250 Misc Equipment 500 560 - - 500 560 - DIVISION TOTAL 660,594 416,165 372,300 355,998 40 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $355,998 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 8,640 Health Benefit - Retiree Medical ($1201Mo-6 Retirees) 8,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 19,000 General Supply Room Supplies 8,000 Copy Paper 8,000 Kitchen 3,000 Small Tools & Equipment (41300) Misc Promotional Supplies (41400) City Pins City Tiles Amount Budgeted: Amount Budgeted: 2,000 2,000 4,000 OPERATING EXPENDITURES Photocopying (42100) Amount Budgeted: 12,000 Xerox copy charges 12,000 Printing (42110) Amount Budgeted: 12,000 Printing of stationery, envelopes, 12,000 Blueprint Reproduction Engraving Svcs (42113) Amount Budgeted: 2,000 Engraving of tiles, plaques etc 2,000 Postage (42120) Amount Budgeted: 28,500 City-wide postage charges including Fed -Ex 28,500 Mailing Services (42121) Amount Budgeted: - Special City wide mailings - Telephone (42125) Amount Budgeted: 35,000 City Hall Phones 35,000 Banking Charges (42128) Banking Fees Cash Safes - DB Center & City Hall Rental/Lease of Equipment (42130) Water/Coffee Equipment Amount Budgeted: 20,100 10,500 9,60D Amount Budgeted: 500 500 Rental/Lease of Real Prop (42140) Amount Budgeted: Storage Unit Rents AQMD Facilities Lease ($2,0501mo. for 6 mos., $2,101.251mo for 6 mos.) 41 24,908 24,908 CITY OF DIAMOND BAR GENERAL GOVERNMENT (001-4090) BUDGET DISCUSSION FY13-14 Page 2 Equipment Maintenance (42200) Amount Budgeted: 8,000 Pool Cars 3,000 Blueprint Machine Maintenance 2,000 Office Equipment Maintenance 3,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: Live Plants (Annual Cost - Moved to Civic Center) - Fuel (42310) Pool Vehicles Membership & Dues (42315) League of California Cities CCCA SGVCOG NLC SCAG Four Corners Coalition WCCA Misc Amount Budgeted: Amount Budgeted: Note:SGVCOG total dues are $23,150 (GF - $5,000, AQMD - $7,000, Prop C - $11,150) Publications (42320) Misc Newspapers Amount Budgeted: 3,500 15,500 3,700 5,000 4,500 5,000 5,000 2,000 2,000 1,000 350 3,500 1,350 Meetings (42325) Amount Budgeted: 19,000 Supplies for City council meetings, task force mtgs 5,000 Delegations 1,000 Legislative Dinners 1,000 Contract Cities 10,000 Misc Meetings 2,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 99,800 Property Tax Admin - LA County 65,000 AV Svcs - City Council Meetings 5,000 Bank Courier Services 4,800 Misc 25,000 Prof Svcs-Acctg & Auditing (44010) Amount Budgeted: 15,000 Sales Tax & Transfer Tax Auditing Svcs. 15,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - Misc - 42 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShorULong Term Disability 40085 Medicare 40090 Benefit Allotment 288 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES FY 2011-12 FY 2012-13 FY 2012-13 FY 2043-14 Actual Adjusted Projected Proposed - 26,350 25,000 47,237 - 1,000 1,000 1,000 - 650 650 1,244 - 1,880 1,775 8,164 - 916 700 1,417 - 166 166 288 - 382 382 713 - 8,010 8,010 13,200 - 39,354 37,683 73,263 17,617 32,000 22,000 27,000 17,617 32,000 22,000 27,000 OPERATING EXPENDITURES Furniture/Fixtures/Tele 783,479 275,005 159,049 42125 Telephone 962 1,200 1,200 1,300 42126 Utilities 92,906 171,200 130,000 126,000 42210 Maint. of GroundslBldgs 177,089 153,083 164,000 172,694 TOTAL OPERATING EXP. 270,957 325,483 295,200 299,994 PROFESSIONAL SERVICES 2,838,077 336,551 23,767 - 44000 Professional Services 2,235 23,500 23,500 1,500 TOTAL PROF SVCS 2,235 23,500 23,500 1,500 CONTRACT SERVICES 77,250 DIVISION TOTAL 4,333,846 45000 Contract Services 474,672 53,113 1,500 - 45300 CS -Community Svcs 32,260 13,800 13,800 - TOTAL CONTRACT SVCS. .506,932 66,913 15,300 - CAPITAL OUTLAY 46220 Furniture/Fixtures/Tele 783,479 275,005 159,049 10,000 46230 Computer Equip -Hardware (85,451) - - 46250 Misc Equipment 2,250 46305 Real Estate Acquistion - - - 46310 Building Improvements 2,838,077 336,551 23,767 - 46410 Capital Improvements - - - 65,000 3,536,105 611,556 182,816 77,250 DIVISION TOTAL 4,333,846 1,098,806 576,499 479,007 43 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FYI 3-14 TOTAL BUDGET $479,007 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 73,263 Full Time: Senior Maintenance Worker 1.00 FT Over -Time Wages Amount Budgeted: 1,000 OPERATING EXPENDITURES Operating Supplies (41200) Amount Budgeted: 27,000 CleaninglRestroom Supplies 13,150 Electrical/Lighting Supplies 4,000 Hardware Supplies 4,000 Painting Supplies 1,000 Glass Repair 1,000 Staff Work Boots 350 Replacement Flags -- every 3 months 3,500 Telephone (42125) 1,300 Verizon 1,300 Utilities (42126) Amount Budgeted: 126,004 Electricity -- $9,0001mo 108,000 Water -- $6001mo 7,200 Gas -- $9001mo 1000 Maint. GroundslBldgs (42210) Amount Budgeted: 172,694 Building Maintenance Contract 78,000 1st Floor 6 days/wk @ $18001mo 21,600 2nd Floor 5 dayslwk @ $16001mo 19,200 Full Time Porter 6 dayslwk @ $31001mo 37,200 Gateway Corporate Center Association Dues 21,410 Elevator Inspections/Repairs 10,000 Landscape Maintenance Contract 12,300 HVAC Maintenance and Repair 14,684 Clima-Tech (Server Room HVAC Service). 5,000 Trane (Tracer Control Service) 4,064 Trane (HVAC Equipment Service) 5,120 Stanley Louis (Boiler Service) 500 Carpet Cleaning (Quarterly) -- 1st & 2nd Floor 16,900 Electrical Services 1,000 Indoor Plant Maintenance -- 1st & 2nd Floors 6,500 Pest Control Services 2,300 Roofing Maintenance/Service 1,000 Security/Panic Button Monitoring Service 1,500 Parking Lot Lighting Monthly Maintenance 1,500 Pressure Washing Service 500 Doors, Locks, & Keys 500 Backflow InspectionslRepairs 500 Window Washing 3,100 Plumbing Services 1,000 44 CITY OF DIAMOND BAR CIVIC CENTER (001-4093) BUDGET DISCUSSION FY13-14 Page 2 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 1,500 Annual Server Room FirefTest 1,500 CAPITAL OUTLAY Furniture/Fixtures (46220) Amount Budgeted: 10,000 Furniture, Fixtures, & Equipment-- Blinds for south -facing offices 10,000 Misc Equipment (46250) Amount Budgeted: 2,250 Extractor for Carpet & Furniture 1,000 Training Tables for Windmill Room 1,250 Capital Improvements (46410) Amount Budgeted: 65,000 Emergency Generator Housing 65,000 45 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Overtime Wages 40030 Part Time - Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42340 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41400 Promotional Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42112 Photography 42115 Advertising 42120 Postage 42125 Telephone 42315 Membership & Dues 42320 Publications 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 1,316 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 213,509 188,912 176,500 212,554 7,342 8,500 8,500 5,000 3,201 2,782 2,600 3,281 64,921 36,070 33,500 36,734 4,501 4,760 3,700 4,670 1,265 1,316 1,254 1,297 3,225 2,739 2,739 3,218 32,209 25,026 25,026 32,676 330,173 270,105 253,815 299,429 6,734 7,500 7,500 2,500 10,376 18,300 18,300 13,500 17,110 25,800 25,800 16,000 20,697 16,000 16,000 26,500 265 1,100 1,100 1,100 37,900 29,100 29,100 33,500 48,100 50,450 50,450 54,450 519 520 520 520 1,500 1,790 1,790 1,815 113 - - - 5,107 2,500 2,500 2,700 1,470 1,600 1,600 1,600 - 500 500 500 115,671 103,560 103,560 122,685 86,853 156,600 156,600 123,900 86, 853 156,600 156,600 123,900 CONTRACT SERVICES. 45000 Contract Services - 8,500 8,500 7,000 TOTAL CONTRACT SVCS. - 8,500 8,500 7,000 CAPITAL OUTLAY 46235 Computer Equip - Software - - - 20,000 46250 Misc Equipment - 6,000 6,000 3,700 TOTAL CAPITAL OUTLAY - 6,000 6,000 23,700 DIVISION TOTAL 549,807 570,565 554,275 592,714 M CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 13-14 TOTAL BUDGET $592,714 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 299,429 Public Information Manager Public Information Coordinator Media Specialist Total SUPPLIES Supplies (41200) Misc Div Supplies 0.90 FT 0.70 FT 0.90 FT 2.50 FT Amount Budgeted: 2,500 2,500 Promotional Supplies (41400) Amount Budgeted: 13,500 City Events 8,000 Misc Community Events 1,400 Employee Shirts 2,600 Misc Events Speciality Items 1,500 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 26,500 City -Wide Mailer (2) 12,000 Photo Contest 2,500 City Calendar/Services Guide 12,000 Photography Services (42112) Amount Budgeted: 1,100 Lens Rentals 150 Stock Photography 300 Speciality production prints 300 Professional Photography Services 350 Advertising (42115) Local print publications Online Advertising Diamond Bar Center Amount Budgeted: 6,000 7,500 20,000 33,500 Postage (42120) Amount Budgeted: 54,450 City News & Recreation Guide (12) 45,000 Business Reply Mail Account 1,500 Annual Permit Fees (BRM, Bulk, Standard, & First Class) 950 Miscellaneous Mailing (2) 7,000 Telephone (42125) Amount Budgeted: 520 Cell Phone - PI Mgr 520 ibership and Dues (42315) Amount Budgeted: 1,815 CAPIO Membership (3) 700 3CMA Membership (3) 800 SCANATOA (1) 75 Tri -Community Photography Association (1) 240 Publications (42320) Amount Budgeted: - 47 CITY OF DIAMOND BAR PUBLIC INFORMATION DIVISION (001-4095) BUDGET DISCUSSION FY 13-14 Page 2 Travel -Conferences (42330) Amount Budgeted: 2,700 CAPIO Annual Conference 2,700 Travel - Mileage & Auto Allowance (42335) Amount Budgeted: 1,600 Auto Allow - Pub Info Mgr ($1201mo) 1,450 Meeting & training attendance 150 Education and Training (42340) Amount Budgeted: 500 500 PROFESSIONAL SERVICES Professional Services (44000) City News Production Community Recreation Guide Graphic Design Services Video Production Services Translation Services State of the City event City 25th BDay marketing Graphics Annual Subscriptions Daimond Bar Center Ad Updates CMS Annual MaintenancelHosting CONTRACT SERVICES Amount Budgeted: Contract Services (45000) Amount Budgeted: AudioNisual Maintenance & Consulting Services Website Maintenance & Updates Smartphone App Monthly Maintenance CAPITAL OUTLAY Computer Equipment - Software (46235) City/DBC Website CMS Upgrade Misc Equipment (46250) Misc AN Equipment replacement City Canopy (10x10' w sides & banner) Amount Budgeted: Amount Budgeted: H; 123,900 35,500 45,500 5,500 8,500 1,100 6,500 1,500 300 7,500 12,000 7,000 3,500 2,500 1,000 20,000 20,000 3,700 1,200 2,500 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 73,110 78,468 78,468 79,644 40020 Over Time Wages 127 - 25 - 40070 City Paid Benefits 661 741 700 748 40080 Retirement 21,058 13,117 12,500 13,764 40083 Worker's Comp. Exp, 1,433 1,489 1,100 1,511 40084 Short/Long Term Disability 337 479 350 486 40085 Medicare 1,041 1,138 1,138 1,155 40090 Benefit Allotment 5,895 6,264 6,100 6,564 TOTAL PERSONNEL 103,662 101,696 100,381 103,871 OPERATING EXPENDITURES 42115 Advertising 499 - - 42315 Membership & Dues 50 1,500 100 1500 TOTAL OPERATING EXP. 549 1,500 100 1,500 PROFESSIONAL SERVICES 44000 Professional Services 79,080 105,500 25,000 200,000 TOTAL PROF SVCS 79,080 105,500 25,000 200,000 CONTRACT SERVICES 45000 Contract Services 12,000 12,000 12,000 12,000 12, 000 12,000 12,000 12,000 DIVISION TOTAL 195,291 220,696 137,481 317,371 49 CITY OF DIAMOND BAR ECONOMIC DEVELOPMENT (001-4096) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $317,371 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 103,871 Full Time City Manager 0.20 FT Com Dev Director 0.20 FT Administrative Coordinator 0.10 FT 0.50 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted. 1,500 ICSC 1,500 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 200,000 Property Appraisals - Economic Development Consultants (Real Estate Advisors, Financial, Land Use) 50,000 Economic Development - Specific Plans for K -mart area, f=ormer Honda Site 100,000 Marketing material/Educational Strategic Plan 50,000 CONTRACT SERVICES Contract Services (45000) Amount Budgeted: 12,000 Chamber of Commerce Contract 12,000 50 CITY OF DIAMOND BAR Department - Public Safety • Law Enforcement 0 Volunteer Patrol • Fire Protection • Animal Control • Emergency Preparedness 51 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY Public Safety FY 2013-2014 Organization #: 001-4411 through 001-4440 SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed Animal Control 134,667 Emergency Preparedness 60,640 8,347 11,000 13,000 14,500 16,425 82,140 68,590 21,640 35,337 35,500 35,500 35,500 5,591,400 5,951,624 5,700,250 6,048,903 $5,651,509 $6,080,264 $5,817,340 $6,120,543 DEPARTMENT INCLUDES: Law Enforcement $5,912,736 Volunteer Patrol 5,000 Fire Protection 7,500 Animal Control 134,667 Emergency Preparedness 60,640 52 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 1,931 10,500 13,000 14,000 41300 Small Tools & Equipment 6,416 500 - 500 TOTAL SUPPLIES 8,347 11,000 13,000 14,500 OPERATING EXPENDITURES 42125 Telephone 42126 Utilities 42130 RentallLease - Equipment 42140 Rental/Lease - Real Prop 42200 Equipment'Maintenance 42315 Membership & Dues 42325 Meetings 42340 Education & Training 61,500 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services - TOTAL PROF SVCS CONTRACT SERVICES 45401 CS -Sheriff Department 45402 CS-SherifflSpecial Evts 45403 Contract Svcs -Animal Cntrl 45404 Contract Services -Fire Dept 45405 CS -Parking Citation Admin 45406 CS - Wild Animal Cntrl 45410 CS -Crossing Guard Svcs 150 TOTAL CONTRACT SVCS. 4,603 5,690 5,390 5,690 3,796 4,100 4,100 4,100 945 1,500 1,500 1,500 150 150 150 150 170 61,500 50,000 2,000 3,021 3,200 3,200 3,200 3,231 5,000 3,500 4,000 509 1,000 750 1,000 16,425 82,140 68,590 21,640 35,337 35,500 35,500 35,500 35,337 35,500 35,500 35,500 5,121,624 5,491,933 5,255,200 5,599,486 167, 459 155,800 155,800 159,000 126,645 128,141 128,500 119,667- 14,718 7,500 7,500 7,500 28,560 20,000 20,000 15,000 10,350 15,000 0 15,000 122,044 133,250 133,250 133,250 5,591,400 5,951,624 5,700,250 6,048,903 CAPITAL OUTLAY 46230 Computer Equip -Hardware - - - - 46240 Communications Equipment - - - - 46250 Misc Equipment - - - DEPARTMENT TOTAL 5,651,509 6,080,264 5,817,340 6,120,543 53 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 DIVISION TOTAL . 5,441,520 5,863,983 5,618,950 5,912,736 54 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 318 1,000 4,500 3,500 41300 Small Tools & Equipment 806 500 - 500 TOTAL SUPPLIES 1,124 1,500 4,500 4,000 OPERATING EXPENDITURES 42125 Telephone 495 500 200 500 42200' Equipment Maintenance 170 61,000 50,000 1,500 42325 Meetings 44 - - - 42330 Travel-Conference/Research - - - 42361 Criminal Apprehension Awd - - - - TOTAL OPERATING EXP. 709 61,500 50,200 2,000 CONTRACT SERVICES 45401 CS -Sheriff Department 5,121,624 5,491,933 5,255,200 5,599,486 45402 CS-Sheriff/Special Evts 167,459 155,800 155,800 159,000 45405 CS -Parking Citation Admin 28,560 20,000 20,000 15,000 45410 CS -Crossing Guard Svcs 122,044 133,250 133,250 133,250 TOTAL CONTRACT SVCS, 5,439,687 5,800,983 5,564,250 5,906,736 DIVISION TOTAL . 5,441,520 5,863,983 5,618,950 5,912,736 54 CITY OF DIAMOND BAR LAW ENFORCEMENT (001-4411) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $5,912,236 SUPPLIES Operating Supplies (41200) Amount Budgeted: 3,500 Finger Printing Program Supplies 1,000 Parking Citations 2,500 Small Tools & Equipment (41300) Amount Budgeted: 500 500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 500 500 Equipment Maintenance (42200) Amount Budgeted: 1,000 Radar Equipment, Misc 1,000 Meetings (42325) Amount Budgeted: CONTRACT SERVICES CS - Sheriff Department (45401) Amount Budgeted: 5,599,486 SHERIFF'S CONTRACT BREAKDOWN of Service Contr Law Enf Units FY 12-13 Y 13-14 One -Man 56 -hour 10 3,427,440 3,509,699 One -Man 40 dour (DUI Patrol) 1 244,818 250,694 One -Man No Relief (Community Relations) 1 - 227,902 One -Man No Relief 1 222,561 227,902 Motorcycle 40 -hour 3 705,561 722,495 Community Service Assistant wlvehicle 1 55,996 57,340 Community Service Assistant wolvehicle 1 - - Motorcycle Supervision - Sergeant 1 205,194 210,119 Law Enforcement Technician 1 80,393 82,322 Narcotics Deputy (STAR) 1 97,143 99,474 Total Sheriffs Personnel: 5,039,106 5,387,947 Liability Trust Fund @ 4% 197,679 211,539 5,236,785 5,599,486 Costs above include 2.4% contract increase from FY 12-13 levels. Special Investigations As Adopted CS -Sheriff /Special Svcs. (45402) Amount Budgeted: 159,000 City Special Events (City B -Day, Concerts, Etc.) 15,000 Calvary Chapel 115,000 Fingerprint Program 25,000 Helicopter Patrol As Needed/4 hrs. per month 4,000 CS -Parking Citation Admin (45405) Amount Budgeted: 15,000 DataTicket 15,000 CS -Crossing Guard Svcs (45410) Amount Budgeted: 133,250 17 crossing guard locations 133,250 55 CITY OF DIAMOND BAR [31TF'AR M6 Pu�►r�Sai t , 4 ESTIMATED EXPENDITURES D1 fS3Q3 oiMa Pala{ FY 2013-2014 ORCANA�OI� 'D [49 } FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted - Projected Proposed SUPPLIES 41200 Operating Supplies 363 1,000 - 1,000 41300 Small Tools & Equipment - - - . TOTAL. SUPPLIES 363 1,000 - 1,000 OPERATING EXPENDITURES 42325 Meetings 3,187 5,000 3,500 4,000 TOTAL OPERATING EXP. 3,187 5,000 3,500 4,000 DIVISION TOTAL 3,550 6,000 3,500 5,000 56 CITY OF DIAMOND BAR VOLUNTEER PATROL (001-4415) BUDGET DISCUSSION FYI 3-14 TOTAL BUDGET $5,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 1,000 Includes uniforms 1,000 Small Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Meetings (42325) Amount Budgeted: 4,000 CCCA BBQ 4,000 Annual Volunteer Recognition Dinner Neighborhood Watch Picnic 57 CITY OF DIAMOND BAR rsR�Mx,tsrey ESTIMATED EXPENDITURES p?10{il�reote�cjrg,,; FY 2013-2014 QklNITII;3N # 409-9Z1. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed CONTRACT SERVICES 45404 Contract Services -Fire Dept 14,718 7,500 7,500 7,500 TOTAL. CONTRACT SVCS. 14,718 7,500 7,500 7,500 CAPITAL OUTLAY 46250 Misc Equipment - - DIVISION TOTAL 14,718 7,500 7,500 7,500 58 TOTAL BUDGET CITY OF DIAMOND BAR FIRE PROTECTION (001-4421) BUDGET DISCUSSION FY13-14 $7,500 CONTRACT SERVICES Contract Services -Fire Dept (45404) Amount Budgeted; 7,500 Wildlands Fire contract 7,500 - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - 59 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 DIVISION TOTAL 136,995 143,141 128,500 134,667 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed CONTRACT SERVICES 45403 Contract Svcs -Animal Cntrl 126,645 128,141 128,500 119,667 45406 CS - Wild Animal Control 10,350 15,000 - 15,000 TOTAL CONTRACT SVCS. 136,995 143,141 128,500 134,667 DIVISION TOTAL 136,995 143,141 128,500 134,667 TOTAL BUDGET CITY OF DIAMOND BAR ANIMAL CONTROL (001-4431) BUDGET DISCUSSION FY13A4 $134,667 CONTRACT SERVICES CS -Animal Control (45403) Amount Budgeted: 119,667 IVHS Contract Services 119,667 CS -Wild Animal Control (45406) Amount Budgeted 15,000 Coyote Control 15,000 61 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 DIVISION TOTAL 54,726 59,640 58,890 60,640 62 FY 2011-12 FY 2012-13 FY 2012-13 FY 201314 Actual Adjusted Projected Proposed SUPPLIES 41200 Operating Supplies 1,250 8,500 8,500 9,500 41300 Small Tools & Equipment 5,610 - - TOTAL SUPPLIES 6,860 8,500 8,500 9,500 OPERATING EXPENDITURES 42125 Telephone 4,108 5,190 5,190 5,190 42126 Utilities 3,796 4,100 4,100 4,100 42130 Rental/Lease - Equipment 945 1,500 1500 1,500 42140 Rental/Lease - Real Prop 150 150 150 150 42200 Equipment Maintenance 500 0 500 42315 Membership & Dues 3,021 3,200 3,200 3,200 42340 Education & Training 509 1,000 750 1,000 TOTAL OPERATING EXP. 12,529 15,640 14,890 15,640 PROFESSIONAL SERVICES 44000 Professional Services 35,337 35,500 35,500 35,500 TOTAL PROF SVCS 35,337 35,500 35,500 35,500 DIVISION TOTAL 54,726 59,640 58,890 60,640 62 TOTAL BUDGET CITY OF DIAMOND BAR EMERGENCY PREPAREDNESS (001-4440) BUDGET DISCUSSION FY13-14 $60,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 9,500 Sand and Bags for Fire Stations 1,500 EOC Equipment 5,000 AEDs 3,000 Tools & Equipment (41300) Amount Budgeted: - OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 5,190 4 Emergency phones @ approx.$301mo 1,440 5 Satellite Phones ($62.5 per month) 3,750 Utilities (42126) Amount Budgeted: 4,100 Eastgate Repeater Site Emergency Power 500 EMIS Satellite Connection @ City Hall ($3001mo.) and move 3,600 Rental/Lease - Equipment (42130) Amount Budgeted: 1,500 Barricades - Public Works Supply 500 Mobile Relay Repeater Monthly Charges 1,000 Rental/Lease - Real Prop (42140) Amount Budgeted: 150 WVWD Lease - Eastgate Repeater Site - $150/yr 150 Equipment Maintenance (42200) Amount Budgeted: 500 Maintenance of EOC1Equipment 500 Membership & Dues (42315) Amount Budgeted: 3,200 Area D Civil Defense Annual Membership 3,100 CESA Membership 100 Education & Training (42340) Amount Budgeted: 1,000 Emergency Preparedness Staff Training 1,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 35,500 Connect CTY Services 35,500 63 CITY OF DIAMOND BAR Department —Community Development • Planning • Building and Safety • Neighborhood Improvement 64 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY DEVELOPMENT FY 2013-2014 Organization #: 001-5210 through 001-5230 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed $871,574 $766,231 $749,646 $874,427 6,221 4,000 2,500 4,650 19,576 37,870 22,720 34,120 72,785 283,544 170,500 106,500 370,025 373,755 409,368 424,088 - 500 - - $1,340,181 $1,465,900 $1,354,734 $1,443,785 DEPARTMENT INCLUDES: Planning $649,054 Building and Safety 482,900 Neighborhood Improvement 311,832 65 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 SUPPLIES 41200 Operating Supplies 6,221 3,500 2,500 3,600 41300 Small Tools & Equipment 500 - 850 TOTAL SUPPLIES 6,221 4,000 2,500 4,650 OPERATING EXPENDITURES 42110 Printing FY 2011-12 FY 2012-13 FY 2012-13 FY 2013.14 42115 Advertising Actual Adjusted Projected Proposed PERSONNEL SERVICES Telephone 519 520 520 40010 Salaries 561,908 541,188 529,000 625,087 40020 Over -Time Wages 2,053 4,100 1,500 4,100 40030 Part -Time Salaries 656 11,800 11,800 - 40070 City Paid Benefits 7,678 8,430 7,400 10,349 40080 Retirement 183,427 94,634 93,579 108,028 40083 Worker's Comp. Exp. 9,914 9,214 8,970 10,851 40084 Short/Long Term Disability 3,255 3,134 3,134 3,813 40085 Medicare 8,238 7,997 8,529 9,456 40090 Cafeteria Benefits 94,445 85,734 85,734 102,744 34,120 TOTAL PERSONNEL 871,574 766,231 749,646 874,427 SUPPLIES 41200 Operating Supplies 6,221 3,500 2,500 3,600 41300 Small Tools & Equipment 500 - 850 TOTAL SUPPLIES 6,221 4,000 2,500 4,650 OPERATING EXPENDITURES 42110 Printing 2,886 5,050 2,850 4,100 42115 Advertising 1,753 3,500 2,500 3,500 42125 Telephone 519 520 520 520 42200 Equipment Maintenance 446 2,200 1,750 3,200 42310 Fuel 3,552 5,000 3,000 5,000 42315 Membership & Dues 2,095 2,500 2,250 2,500 42320 Publications 708 1,200 800 800 42325 Meetings 689 1,200 500 1,000 42330 Travel-Conferences/ResearcF 3,177 10,800 4,400 7,600 42335 Travel -Mileage & Auto Allow 3,380 4,000 3,350 4,000 42340 Education & Training 371 1,900 800 1,900 CS -Graffiti Removal TOTAL OPERATING EXP. 19,576 37,870 22,720 34,120 PROFESSIONAL SERVICES 44000 Professional Services 2,249 68,500 68,500 3,500 44100 Commission Compensation 3,705 7,000 4,000 5,000 44220 Planning - General Plan 53,537 188,044 98,000 80,000 44240 Prof Svcs - Environmental - 5,000 - 5,000 44245 Prof Svcs - Landscape Arch - 1,000 - 1,000 44250 Planning - Projects 13,294 14,000 - 12,000 TOTAL PROF SVCS 72,785 283,544 170,500 106,500 CONTRACT SERVICES 45201 CS -Bldg & Safety 309,945 311,355 348,168 360,488 45213 CS -Code Enforcement - - - - 45214 CS -Property Abatement 800 - 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 60,000 62,400 TOTAL CONTRACT SVCS. 370,025 373,755 409,368 424,088 CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture DEPARTMENT TOTAL - 500 - - - 500 - - 1,340,181 1,465, 900 1,354,734 1,443,785 W. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-113 FY 2013-14 Actual Adjusted . Projected Proposed PERSONNEL SERVICES 40010 Salaries 313,543 299,482 292,000 377,024 40020 Over -Time Wages 1,866 2,000 1,000 2,000 40030 Part -Time Salaries 656 11,800 1100 - 40070 City Paid Benefits 4,762 3,900 3,900 5,775 40080 Retirement 106,922 54,230 54,230 65,157 40083 Worker's Comp. Exp. 5,796 5,360 5,210 6,884 40084 Short/Long Term Disability 1,798 1,660 1;660 2,300 40085 Medicare 4,719 4,493 5,025 5,632 40090 Benefit Allotment 48,402 41,562 41,562 56,412 42320 TOTAL PERSONNEL 488,464 424,487 416,387 521,184 SUPPLIES 41200 Operating Supplies 2,821 2,000 1,000 2,000 41300 Small Tools & Equipment 500 - 850 TOTAL SUPPLIES 2,821 2,500 1,000 2,850 OPERATING EXPENDITURES 42110 Printing - 550 550 600 42115 Advertising 1,753 3,500 2,500 3,500 42125 Telephone 519 520 520 520 42200 Equipment Maintenance 158 - - - 42315 Membership & Dues 1,945 2,000 2,000 2,000 42320 Publications 708 1,200 800 800 42325 Meetings 689 1,000 500 800 42330 Travel-Conferences/Researcf 2,377 7,800 3,600 6,000 42335 Travel -Mileage & Auto Allow 3,055 3,500 3,200 3,500 42340 Education & Training 199 800 500 800 TOTAL OPERATING EXP, 11,403 20,870 14,170 18,520 PROFESSIONAL SERVICES 44000 Professional Services 2,249 68,500 68,500 3,500 44100 Commission Compensation 3,705 7,000 4,000 5,000 44220 Planning - General Plan 53,537 188,044 98,000 80,000 44240 Prof Svcs - Environmental 5,000 - 5,000 44245 Prof Svcs - Landscape Arch 1,000 - 1,000 44250 Planning - Projects 13,294 14,000 - 12,000 TOTAL PROF SVCS 72,785 283,544 170,500 106,500 CAPITAL OUTLAY 46200 Office Equipment 46220 Office Equipment -Furniture 500 - - 500 - DIVISION TOTAL 575,473 731,901 602,057 649,054 67 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Full-time Assist City Manager Com Dev Director Sr. Planner Administrative Coordinator Assistant Planner CITY OF DIAMOND BAR PLANNING (001-5210) BUDGET DISCUSSION FYI 3-14 $649,054 Amount Budgeted: 0.05 FT 0.50 FT 1.00 FT 0.80 FT 2.00 FT 4.35 FT 521,184 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Operating Supplies 2,000 Small Tools & Equipment Amount Budgeted: 850 Small tools & Equipment 850 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 600 General Plan, Development Code, Maps, Public,l-nformation 600 Advertising (42115) Amount Budgeted: 3,500 Legal Ads - General Plan, Development Code, 3,500 Zone Change, Special Projects, Tres Hermanos Zone Change/EIR Telephone (42125) Amount Budgeted: 520 CD Director- Phone 520 Membership & Dues (42315) Amount Budgeted: 2,000 APA, AEP, AICP, etc 2,000 Publications (42320) Amount Budgeted: 800 Various 800 Meetings (42325) Amount Budgeted: 800 SGVCOG, Misc. 800 Travel -Conferences (42330) Amount Budgeted: 6,000 LCC Planning Commissioners Academy, Northern CA 1,000 APA National Conference, Atlanta 3,500 California Chapter APA Conference, Visalia 1,500 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,500 Reimbursement 500 Auto Allow - Com Dev Director ( $250/mo) 3,000 CITY OF DIAMOND BAR PLANNING (001-6210) BUDGET DISCUSSION FY13-14 Paae 2 Education & Training (42340) Amount Budgeted: 800 APA, AEP, League of California Cities, UCLA Extension, Lorman 800 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 3,500 Recording Secretary 3,500 Commission Compensation (44100) Amount Budgeted: 5,000 Planning Commission 5,000 Planning - General Plan (44220) Amount Budgeted: 80,000 2013-2021 Housing Element Update; printing, noticing & other expenses related to EIR process for General Plan amendments, code amendments & zone changes required to implement the 2008- 2014 Housing Element. 80,000 Prof Svcs - Environmental (44240) Amount Budgeted: 5,000 On -Call Services - Environmental 5,000 Prof Svcs - Landscape Architecture (44245) Amount Budgeted: 1,000 1,000 Planning - Projects (44250) Amount Budgeted, 12,000 Contract planning services 12,000 CAPITAL OUTLAY Office Equipment -Furniture (46220) Amount Budgeted: - CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 943 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 73,968 82,849 82,000 84,091 40 500 - 500 782 1,464 1,000 1,478 22,514 13,849 13,849 14,633 780 943 910 958 414 505 505 513 1,017 1,201 1,201 1,219 13,473 14,130 14,130 14,820 112,988 115,441 113,595 118,112 2,479 1, 000 1,000 1,000 2,479 1,000 1,000 1,000 42110 Printing 1,505 1,500 1,500 1,500 42200 Equipment Maintenance - 1,200 - 1,200 42340 Education & Training - 600 - 600 TOTAL OPERATING EXP. 1,505 3,300 1,500 3,300 CONTRACT SERVICES 45201 CS -Building & Safety 309,945 311,355 348,168 360,488 TOTAL CONTRACT SVCS. 309,945 311,355 348,168 360,488 DIVISION TOTAL 426,917 431,096 464,263 482,900 FES CITY OF DIAMOND BAR BUILDING AND SAFETY (001-5220) BUDGET DISCUSSION FYI 3-14 TOTAL BUDGET PERSONNEL SERVICES Personnel (40010-40093) Community Development Director Permit Technician SUPPLIES Operating Supplies (41200) Operating Supplies $482,900 Amount Budgeted: 0,15 FT 1,00 FT 1.15 FT Amount Budgeted: 1,000 118,112 1,000 Small Tools & Equipment Amount Budgeted: 0 0 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 1,500 Printing of Forms 1,500 Equipment Maintenance (42200) Amount Budgeted: 1,200 Microfiche Machine 1,200 Education & Training (42340) CONTRACT SERVICES Contract Svcs - Building & Safety (45201) RKA Consulting Services is the Building and Safety service provider for the City. The rate paid to RKA is based on a percentage of monthly building permit and plan check revenues collected. Anticipated revenues from development of: Commercial and office tenant improvements & remodels, new single family residential projects, and residential additions/remodels. Amount Budgeted: Amount Budgeted: 71 .oi 360,488 600 360,488 CITY 4F DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2094 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term disability 40085 Medicare 40090 Benefit Allotment 2,911 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies 41300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 174,397 158,857 155,000 163,972 147 1,600 500 1,600 2,134 3,066 2,500 3,096 53,991 26,555, 25,500 28,338 3,338 2,911 2,850 3,009 1,043 969 969 1,000 2,502 2,303 2,303 2,605 32,570 30,042 30,042 31,512 270,122 226,303 219,664 235,132 921 500 500 800 921 500 500 800 42110 Printing 1,381 3,000 800 2,000 42200 Equipment Maintenance 288 1,000 1,750 2,000 42310 Fuel 3,552 5,000 3,000 5,000 42315 Membership & Dues 150 500 250 500 42325 Meetings 200 - 200 42330 Travel-Conferences/Researcr 800 3,000 800 1500 42335 Travel -Mileage and Auto 325 500 150 500 42340 Education & Training 172 500 300 500 TOTAL OPERATING EXP. 6,668 13,700 7,050 12,300 CONTRACT SERVICES 45213 CS -Code Enforcement - - 45214 CS - Property Abatement 800 - 1,200 1,200 45520 CS -Graffiti Removal 59,280 62,400 60,000 62,400 TOTAL CONTRACT SVCS. 60,080 62,400 61,200 63,600 DIVISION TOTAL 337,791 302,903 288,414 311,832 72 CITY OF DIAMOND BAR NEIGHBORHOOD IMPROVEMENT (5230) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $311,532 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 233,132 Full-time Com Dev Director 0,15 FT Neighborhood Improvement Officer 1.90 FT Administrative Coordinator 0.10 FT Sr_ Office Specialist 0.30 FT 2.45 FT SUPPLIES Operating Supplies (41200) Amount Budgeted: 800 Operating Supplies 800 Small Tools & Equipment (41300) Amount Budgeted: 0 0. OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 2,000 Courtesy Notices, citation books, brochures, handouts 2,000 Equipment Maintenance (42200) Amount Budgeted: 2,000 NIO Vehicles 2,000 Fuel (42310) Amount Budgeted: 5,000 N1O Vehicles (2) 5,000 Membership & Dues (42315) Amount Budgeted: S00 CACEO (2) 500 Meetings (42325) Amount Budgeted: 200 CACEO 200 Travel -Conferences (42330) Amount Budgeted: 3,000 CACEO annual seminar 3,000 Education & Training (42340) Amount Budgeted: 500 SCACEO, CACEO 500 CONTRACT SERVICES CS - Graffiti Removal (45520) Amount Budgeted: 62,400 Graffiti Ramoval 62,400 73 CITY OF DIAMOND BAR Department - Community Services • Community Services Administration • Diamond Bar Center • City Park Operations Paul C. Grow Park Heritage Park Heritage Pk Com Center Maple Hill Park Pantera Park Peterson Park Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park Washington Park • Recreation 74 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY COMMUNITY SERVICES FY 2013-2014 Organization #: 001-5310 through 001-5350 DEPARTMENT INCLUDES: Community Services Administration $400,269 Diamond Bar Center 1,106,289 Park Operations 1,106,137 Recreation 1,791,543 75 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL, SERVICES $2,159,333 $2,073,163 $2,098,003 $2,160,155 SUPPLIES 168,240 158,500 165,900 165,128 OPERATING EXPENDITURES 749,548 739,922 740,785 885,055 PROFESSIONAL SERVICES 24,458 11,640 11,370 12,540 CONTRACT SERVICES 905,932 958,956 904,100 917,510 CAPITAL OUTLAY 5,869 86,500 81,500 263,850 DEPARTMENT TOTAL $4,013,380 $4,028,681 $4,001,658 $4,404,238 DEPARTMENT INCLUDES: Community Services Administration $400,269 Diamond Bar Center 1,106,289 Park Operations 1,106,137 Recreation 1,791,543 75 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Telephone 42126 Actual Adjusted Projected Proposed PERSONNEL SERVICES 42140 Rental/Lease of Real Prop 42141 Rental/Lease - Exhibit Sp 40010 Salaries 854,055 916,188 918,100 958,016 40020 Over -Time Wages 25,512 24,500 26,850 29,741 40030 Part -Time Salaries 680,101 660,814 686,088 673,852 40070 City Paid Benefits 13,986 19,059 18,347 19,348 40080 Retirement 319,031 164,302 160,500 177,834 40083 Worker's Comp, Exp. 40,057 40,490 39,409 41,827 40084 Short/Long Term Disability 5,240 5,995 6,251 6,277 40085 Medicare 59,641 59,701 60,344 61,769 40090 Benefit Allotment 161,710 182,114 182,114 191,492 14,825 TOTAL PERSONNEL 2,159,333 2,073,163 2,098,003 2,160,155 SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42120 Postage Charges 42125 Telephone 42126 Utilities 42128 Banking Charges 42130 RentallLease of Equipment 42140 Rental/Lease of Real Prop 42141 Rental/Lease - Exhibit Sp 42200 Equipment Maintenance 42205 Computer Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 42353 Anniversary Celebration 42410 Admissions -Youth Activities 17,700 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44100 Commission Compensation 44300 PS - Special Studies TOTAL PROF SVCS CONTRACT SERVICES 45010 CS -DBC Security 45518 CS -Storm Damage 45300 CS -Community Svcs 45305 CS -Concerts in the Park 45310 CS -Excursions 45320 CS -Contract Classes 250 TOTAL CONTRACT SVCS. 168,240 158,500 165,900 165,128 168,240 158,600 165,900 165,128 18,141 20,730 18,000 20,400 - 250 250 250 15,400 12,750 14,030 10,510 324,860 295,000 320,732 307,860 20,887 33,500 18,000 18,500 11,138 12,250 18,100 9,500 70,623 84,317 60,000 99,097 1,295 1,500 1500 1,500 12,747 17,700 20,200 17,700 - 500 500 500 128,520 106,605 111,605 231,605 20,752 17,000 19,000 19,000 2,190 2,915 3,065 3,065 - 50 50 50 1,918 1,600 1,825 1,600 4,157 14,000 14,000 14,825 3,000 3,000 3,022 3,000 373 200 851 300 74,887 73,655 73,655 81,325 38,660 42,400 42,400 44,468 749,548 739,922 740,785 885,055 7,430 8,940 9,300 9,840 2,250 2,700 2,070 2,700 14,778 - - - 24,458 11,640 11,370 12,540 24,617 25,000 25,000 25,000 656,599 699,356 682,000 665,208 22,562 22,100 22,100 23,362 37,894 40,500 35,000 43,500 164,260 172,000 140,000 160,440 905,932 958,956 904,100 917,510 76 CAPITAL OUTLAY 46250 Misc Equipment 46410 Capital Improvements DEPARTMENT TOTAL 3,843 48,000 43,000 108,750 2,026 38,500 38,500 155,100 5,869 86,500 81,500 263,850 4,013,380 4,028,681 4,001,658 4,404,238 77 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 'Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 42335 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42125 Telephone 42130 Rental[Lease of Equipment 42200 Equipment Maintenance 42210 Maint. of Grounds/Bldgs 42310 Fuel 42315 Membership & Dues 42320 Publications 42325 Meetings 42330 Travel -Conferences 42335 Travel -Mileage & Auto Allow 42340 Education & Training 5,186 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44000 Professional Services 44300 PS - Special Studies TOTAL PROF SVCS DIVISION TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 218,406 247,107 244,000, 250,813 1,785 2,000 2,000 2,000 - 400 - 2,114 3,260 2,800 3,292 71,866 41.,306 40,000 43,345 5,076 5,109 5,109 5,186 1,137 1,507 1,400 1,530 3,228 3,583 3,583 3,703 23,881 31,689 31,689 33,198 327,493 335,561 330,981 343,067 1,965 1, 000 2,100 2,000 1,965 1,000 2,100 2,000 519 550 550 550 650 650 650 10,562 12,500 15,000 12,500 70 450 450 450 20,752 17,000 19,000 19,000 980 800 950 950 - 50 50 50 788 250 475 250 2,298 7,000 7,000 7,262 3,000 3,000 3,022 3,000 - 551 - 38,969 42,250 47,698 44,662 7,430 8,940 9,300 9,840 14,778 - - 22,208 8,940 9,300 9,840 390,635 387,751 390,079 400,269. CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FYI 3-14 TOTAL BUDGET $400,269 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 343,067 Full Time Community Services. Director 0.515 FT Parks & Maintenance Supt. 1.000 FT Admin Coordinator 1.000 FT 2.515 FT Overtime Commission Meetings Amount Budgeted: 2,000 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,000 Operating Supplies 1,650 Staff Work Boots 350 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 550 Cell Phone Reimbursement -- Director 550 Rental/Lease of Equipment (42130) Amount Budgeted: 650 Rental Equipment As Needed 500 Water Cooler Rental -- Parks Office 150 Equipment Maintenance (42200) Amount Budgeted: 12,500 Equipment Maintenance 12,500 Maint. of GroundslBldgs (42210) Amount Budgeted: 450 . Maintenance of Grounds/Bldgs 450 Fuel (42310) Amount Budgeted: 19,000 Fuel 19,000 Membership & Dues (42315) Amount Budgeted: 950 Membership & Dues 950 Publications (42320) Amount Budgeted: 50 Publications 50 Meetings (42325) Amount Budgeted: 250 Meetings 250 79 CITY OF DIAMOND BAR COMMUNITY SERVICES ADMIN (001-5310) BUDGET DISCUSSION FY13-14 Page 2 Travel -Conferences (42330) Amount Budgeted: 7,262 CPRS Conf in Ontario - Commissioners 3/4-317/14 Registration for 5 Commissioners & 3 Staff @ $359 2,872 Institutes -- 3 people @ $100 300 Meals/Parking/Incidentals -- 3 days 1,680 National Playground Safety Institute Certification Course & Exam 12110 - 12/12/13 in San Clemente, CA Registration for 2 staff @ $420 ea 840 CPSI Exam Fees for 2 staff @ $125 ea 250 Hotel -- 3 days @ $150 X 2 staff 900 Meals/[ncidentals for 3 days X 2 staff 420 Use of City Vehicle Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Com Svcs Director - Auto Allowance ($2501mo) 3,000 Education & Training (42340) Amount Budgeted: - Training Seminars - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 9,840 Holiday Banner Installation & Removal 6,000 Minute Secretary 2,200 County Street Light Assessment (Riparian Habitat Parcel) 40 :1 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 ShortlLong Term Disability 40085 Medicare 40090 Benefit Allotment 19,715 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 42110 Printing 42125 Telephone 42126 Utilities 42130 Rental/Lease - Equip 42141 RentallLease - Exhibit Sp 42200 Equipment Maintenance 42210 Maint. of GroundslBldgs 2,100 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 44300 PS - Special Studies TOTAL PROF SVCS FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 101,337 104,653 114,100 114,081 1,078 1,500 1,850 1,500 216,489 206,688 206,688 209,740 1,970 2,080 1,900 2,100 39,063 17,494 17,000 19,715 9,169 9,108 8,800 9,467 637 638 800 696 17,511 17,329 17,329 17, 844 20,928 20,286 20,286 21,276 408,182 379,776 388,753 396,419 51,656 47,300 47,300 47,300 51,656 47,300 47,300 47,300 11,317 10,000 10,000 10,000 6,493 5,700 5,700 5,700 84,225 80,000 80,000 80,000 144 200 200 200 1,295 1,500 1,500 1,500 2,043 3,700 3,700 3,700 38,867 24,155 29,155 24,155 144,384 125,255 130,255 125,255 CONTRACT SERVICES 45010 CS -Security 24,617 25,000 25,000 25,000 45300 CS -Community Svcs 274,814 259,950 259,950 260,015 TOTAL CONTRACT SVCS. 299,431 284,950 284,950 285,015 CAPITAL OUTLAY 46250 Misc Equipment 3,843 46,600 41,600 97,200 46410 Capital Improvements 38,500 38,500 155,100 3,843 85,100 80,100 252,300 DIVISION TOTAL 907,496 922,381 931,358 1,106,289 .81 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $1,106,289 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: Operating Supplies (41200) Amount Budgeted: 396,419 Hardware Supplies Full Time Electrical/Lighting Supplies 16,000 Office Supplies 4,000 Glass Repair Materials Facilities Maintenance Supervisor .40 FT Replacement Flags 3,500 Uniforms/Shirts Recreation Superintendent .25 FT Filters for Ice Machine 700 Sanyo Projector Bulbs - 2 each @ $400 Recreation Supervisor .60 FT Com Svcs Coordinator 1.00 FT 2.25 FT Part Time Corn Svcs Spec (4 @ 710 hrs) (Step D) 4.00 PT 2,840 20.17 57,270 Facility Attendant 1 (1,460 hrs) (Step D) 2.00 PT 1,460 13.77 20,104 Facility Attendant II (4,380 hrs) (Step D) 6.00 PT 4,380 18.34 80,327 Maintenance Worker 11 (896 hrs) (Step D) 1.00 PT 896 17.98 16,112 Com Svs Worker (932 hrs) (Step D) 200 PT 932 10.77 10,039 Com Svcs Leader 1 (1,140 hrs) (Step D) 2,00 PT 1,140 12.08 13,768 Com Svcs Leader 11 (932 hrs) (Step D) 2.00 PT 932 13.77 12,834 19.00 PT 210,454 Overtime Wages Amount Budgeted: 1,500 SUPPLIES Operating Supplies (41200) Amount Budgeted: 47,300 Hardware Supplies 13,000 Electrical/Lighting Supplies 16,000 Office Supplies 4,000 Glass Repair Materials 900 Paint and Painting Supplies 2,900 Replacement Flags 3,500 Uniforms/Shirts 3,500 Cleaning Supplies 2,000 Filters for Ice Machine 700 Sanyo Projector Bulbs - 2 each @ $400 800 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,000 Rental Information Brochures 6,000 Postcards, Letterhead, Contracts, Comment Cards, 4,000 Telephone (42125) Amount Budgeted: 5,700 Office Telephone 5,700 Utilities (42126) Amount Budgeted: 80,000 Gas 8,000 Water 3,500 Edison 68,500 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY13-14 Page 2 Rental/Lease 1,700 Equipment 200 Exhibit Space 1,500 Equipment Maintenance (42200) Amount Budgeted: 3,700 Audio Video Systems Service 3,700 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 24,155 Electrical Services (Lighting) 4,000 Building Maintenance Services 5,900 Pressure Washing Service 1,000 Building Security Monitoring 1,800 Doors, Locks and Keys Service 500 Roofing Services 1,800 Carpet Cleaning -- Quarterly 5,655 Clean GVBR fabric partitions 3,000 AQMD Generator Fees (Operating & Emissions) 500 CONTRACT SERVICES CS - Security (45010) Amount Budgeted: 25,000 Contract Security 25,000 CS - Community Svcs (45300) Amount Budgeted: 260,015 Building Maintenance Contract w14 FT Contract Staff 174,750 Pest Control Contract 2,310 Landscape Maintenance Contract (ValleyCrest) 67,750 HVAC Inspection & Maintenance Contract 7,265 Bear State (Equipment Service) -- 3,200 1,500 Trane (Computer Control Service) -- 4,065 38,400 Water Element Chemical Treatment & Maintenance Contract 2,040 Indoor Plant Maintenance Contract 2,200 Candle Permit Fees 2,000 Generator Contract Maintenance (including fuel) 1,700 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 97,200 Replacement Tables 5,000 New Outdoor Trash Cans - 18 6,300 New Indoor Trash Cans - 18 4,000 New Indoor Plants 1,500 New Banquet Chairs (512 x $75 per chair) 38,400 New - Front Entrance automatic operating system 30,000 Occupancy Sensor Retrofit (Energy Savings System for HVAC) 12,000 83 CITY OF DIAMOND BAR DIAMOND BAR CENTER (001-5333) BUDGET DISCUSSION FY13-14 Capital Improvements (46410) Design of Landscape 1 Irrigation Improvements 25,000 Landscapingllrr Improvements (Includes Berm at top of slope) 50,000 Concrete Repair 7,500 Improvements to surface of Stage in GVBR 10,000 Retrofit Exterior Lighting to LED 7,600 Paint Exterior Walls 50,000 Recondition 24 Cylinder Sconce Lights at patio, entry & ramp 5;000 84 155,100 CITY OF DIAMOND BAR ESTIMATED XPFNDiTURESppe�at�ar FY 2013-2014ltGtZdT�31 .t3 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 . Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 111,721 114,554 115,000 118,834 40020 Over -Time Wages 5,497 6,000 6,000 6,000 40030 Part -Time Salaries 116,049 127,725 134,000 129,612 40070 City Paid Benefits 1,818 1,972 1,900 1,991 40080 Retirement 34,689 19,149 18,500 20,537 40083 Worker's Comp. Exp. 7,150 7,268 7,500 7,453 40084 Short/Long Term Disability 672 699 900 725 40085 Medicare 10,059 11,432 11,432 11,771 40090 Benefit Allotment 19,320 19,584 19,584 20,544 TOTAL PERSONNEL 306,985 308,383 314,816 317,467 SUPPLIES 41200 Operating Supplies 26,490 25,200 31,500 26,700 TOTAL SUPPLIES 26,490 25,200 31,500 26,700 OPERATING EXPENDITURES 42125 Telephone 8,388 6,500 7,780 4,260 42126 Utilities 240,635 215,000 240,732 227,860 42130 Rental/Lease of Equipment 324 500 1,250 1,350 42210 Maint. of Grounds/B€dgs 89,583 82,000 82,000 207,000 TOTAL OPERATING EXP. 338,930 304,000 331,762 440,470 CONTRACT SERVICES 45300 CS -Community Svcs 292,116 316,450 312,050 312,050 TOTAL CONTRACT SVCS. 292,116 316,450 312,050 312,050 CAPITAL OUTLAY 46250 Misc Equipment - - - 9,450 46410 Capital Improvements 2,026 - - 2,026 - - 9,450 DIVISION TOTAL 966,547 954,033 990,128 1,106,137 85 CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 3-14 TOTAL BUDGET $1,106,137 PERSONNEL SERVICES Personnel (40010-40093) Full Time Parks & Maintenance InspectorlTechnician Facilities Maintenance Supervisor Intermittent Part Time Facility Attendant I - 2,494 hrs @ E -Step Facility Attendant 11- 2,311 hrs @ E -Step Maintenance Worker I - 1,250 hrs @ E -Step Maintenance Worker 11 - 1,980 hrs @E -Step Amount Budgeted: 1.00 FT 0.60 FT 1.60 FT 4.000IPT 2,494 4.0001PT 2,311 2.000IPT 1,250 2.0001PT 1,980 12.000 IPT Over -Time Wages Amount Budgeted: 6,000 317,467 13.77 34,342 18.34 42,383 13.77 17,213 18.34 36,312 130,250 SUPPLIES Operating Supplies (41200) Amount Budgeted: 26,700 Heritage Community Ctr 4,000 Parks Supplies 12,000 Doggie Walk Bags 7,000 Staff Work Boots 700 Plaque for Sycamore Canyon Trail Head 1,500 Youth at Risk - Trail Maint Supplies 1,500 OPERATING EXPENDITURES Telephone (42125) Amount Budgeted: 4,260 Heritage Park -- Pay Phone 500 Heritage Community Ctr -- Verizon & Alarm 1,260 Maplehill Pk -- Pay Phone 500 Pantera Pk -- Pay Phone , 500 Peterson Pk -- Pay Phone 500 Reagan Pk -- Pay Phone 500 Sycamore Cyn -- Pay Phone 500 Utilities (42126) Amount Budgeted: 227,860 Paul Grow Park 11,622 Water 11,022 Electric 600 Heritage Park 10,472 Water 9,372 Electric 1,100 E�:� CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY13-14 Page 2 Heritage Community Ctr 16,900 Water - Included with Heritage Park Electric 13,500 High Speed Internet -- Computer & Phone 1,400 Gas 2,000 Lorbeer Lights 12,500 Electric 12,500 Maplehill Pk 14,409 Water 11,820 Electric 2,500 LA County Sewer Service Charge 89 Pantera Pk (higher water costs to east side of city) 51,795 Water 38,772 Electric 13,000 LA County Sewer Service Charge 23 Peterson Pk 29,094 Water 24,071 Electric 5,000 LA County Sewer Service Charge 23 Reagan Pk 12,491 Water 9,402 Electric 3,000 LA County Sewer Service Charge 89 Starshine Pk 9,722 Water 8,822 Electric 900 Summitridge (higher water costs to east side of city) 35,787 Water 35,787 Electric _ Inciuded w/DBC Sycamore Cyn Pk & Trail Mesa/Trailhead 17,166 Water 12,127 Electric 5,000 LA County Street Light Assessment 39 Washington Park 5,902 Water 5,002 Electric 900 Rental/Lease of Equipment (42130) Amount Budgeted: 1,350 Rental equip to repair Trails 500 Portable Restrooms at Summit Ridge Park 850 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 207,000 Paul Grow Park Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop) 3,250 Fire Ant Eradication 800 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Heritage Park CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FY13-14 Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop) 3,250 Fire Ant Eradication 500 Re -Surface Basketball Court 3,500 Play Surface Repairs 7,800 Replacement Play Panel for Play Equipment -- 3 ea 3,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,000 Heritage Community Ctr _ Building Maintenance Contract 5,800 HVAC Equipment Service (Bear State) 660 HVAC Controls Service (Johnson) 750 Paint Interior & Exterior (all walls inside, trim outside) 20,500 _ Misc Maint-Irrigtn, Ltg, Elec, lec, Pest Ctrl, etc 800 Page 3 Lorbeer Football/Soccer Field/Track/Slope Fire Ant Eradication 800 Maplehill Pk Re -Surface Basketball & Tennis Courts) 19,500 Play Surface Repairs 250 Replacement Play Panel for Play Equipment -- 1 ea 1,000 Fire Ant Eradication 500 Misc Maint-Irri tn, Ltg, Elec, Pest Ctrl, etc 1,000 Pantera Pk Building Maintenance Contract 3,050 HVAC Equipment Service (Bear State) 340 Play Surface Repairs 17,000 Replacement Play Panel for Play Equipment -- 2 ea 2,000 Fire Ant Eradication 800 Ball Field Imp. (Level Fields & Repair Backstops). 3,750 Re -Surface Tennis Courts 9,750 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Dog Park Application of AntiBacterial Spray to Mulch 4,000 Peterson Pk Weed Removal 1 Fire Break 3,000 Play Surface Repairs 1,100 Fire Ant Eradication 800 Repair of Wrought Iron Fence around Skate Park 1,000 Ball Field Imp. (Level Fields, Repair Backstops) 3,750 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 3,000 Reagan Pk Re -Surface Basketball & Tennis Courts 19,500 Play Surface Repairs 7,200 Fire Ant Eradication 500 Misc Mai nt-Irrigtn, Ltg, Elec, Pest Ctrl, etc 2,500 Starshine Pk Play Surface Repairs 600 Fire Ant Eradication 500 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 200 Summitridge Park/DBC CITY OF DIAMOND BAR PARK OPERATIONS SUMMARY (001-5340) BUDGET DISCUSSION FYI 3-14 Fire Ant Eradication 800 Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop) 3,250 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Sycamore Cyn Park & Trail/Trailhead Cleaning of Creek Area 3,000 Trailhead Plaque (as State Grants sign replacement) 3,000 Fire Ant Eradication 800 Ball Field Imp. (Level Field, Add Brickdust & Repair Backstop) 3,250 Sump Pump Maintenance 7,500 Ground Squirrel Control 2,600 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 Weed RemovallFire Breaks 11,550 Removal of Poison Oak Adjacent to Hiking Trail 2,000 Washington Park Fire Ant Eradication 250 Misc Maint-Irrigtn, Ltg, Elec, Pest Ctrl, etc 1,000 CONTRACT SERVICES CS -Community Svcs (45300) Landscape Maintenance Contract ValleyCrest Contract Paul Grow Park Heritage Park Maplehill Park Ronald Reagan Park Starshine Park Sycamore Canyon Park Trail Head/Trail at Sycamore Canyon Park ValleyCrest Contract Pantera Park Amount Budgeted: Peterson Park Lorbeer Football Field Summit Ridge Park (incl. wlDiamond Bar Center) Dog Park Excel Contract Washington Park 111,188 20,574 13,735 16,058 24,082 8,369 16,070 12,300 196,962 99,331 43,927 48,904 4,800 3, 900 3,900 312,050 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 9,450 Storage Container for Heritage Park 4,200 Replacement Tables for Heritage Park Community Center 2,250 Shades for Pantera Park Activity Room 3,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES EY 2013-2014 PERSONNEL SERVICES 40010 Salaries 40020 Over -Time Wages 40030 Part -Time Salaries 40070 . City Paid Benefits 40080 Retirement 40083 Worker's Comp. Exp. 40084 Short/Long Term Disability 40085 Medicare 40090 Benefit Allotment 94,236 TOTAL PERSONNEL SUPPLIES 41200 Operating Supplies TOTAL SUPPLIES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 422,591 449,874 445,000 474,288 17,152 15,000 17,000 20,241 347,563 326,401 345,000 334,500 8,084 11,747 11,747 11,966 173,413 86,353 85,000 94,236 18,652 19,005 18,000 19,721 2,794 3,151 3,151 3,326 28,843 27357 28,000 28,450 97,581 110, 555 110,555 116,474 1,116,673 1,049, 443 1,063,453 1,103, 202 88,129 85,000 85,000 89,128 88,129 85,000 85,000 89,128 OPERATING EXPENDITURES CS -Community Svcs 89,669 122,956 110,000 42110 Printing 6,824 10,730 8,000 10,400 42120 Postage Charges CS -Excursions 250 250 250 42128 Banking Charges 20,887 33,500 18,000 18,500 42130 Rental/Lease of Equipment 10,670 10,900 16,000 7,300 42140 Rental/Lease of Real Prop 70,623 84,317 60,000 99,097 42200 Equipment Maintenance 142 1,500 1,500 1,500 42205 Computer Maintenance - 500 500 500 42315 Membership & Dues 1,210 2,115 2,115 2,115 42325 Meetings 1,130 1,350 1,350 1,350 42330 Travel - Conferences 1,859 7,000 7,000 7,563 42335 Travel -Mileage & Auto Allow - - - 42340 Education & Training 373 200 300 300 42353 City Birthday Party 74,887 73,655 73,655 81,325 42410 Admissions -Youth Activities 38,660 42,400 42,400 44,468 TOTAL OPERATING EXP. 227,265 268,417 231,070 274,668 PROFESSIONAL SERVICES 44100 Commission Compensation 2,250 2,700 2,070 2,700 TOTAL PROF SVCS 2,250 2,700 2,070 2,700 CONTRACT SERVICES 45300 CS -Community Svcs 89,669 122,956 110,000 93,143 45305 CS -Concerts in the Park 22,562 22,100 22,100 23,362 45310 CS -Excursions .37,894 40,500 35,000 43,500 45320 CS -Contract Classes 164,260 172,000 140,000 160,440 TOTAL CONTRACT SVCS. 314,385 357,556 307,100 320,445 CAPITAL OUTLAY 46250 Misc Equipment 1,400 1,400 1,400 - 1,400 1,400 1.400 DIVISION TOTAL 1,748,702 1,764,516 1,690,093 1,791,543 .Y CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $1,791,543 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 1,082,961 Full Time Community Svcs Director 0.485 FT Recreation Superintendent 0.750 FT Admin Assistant 1.000 FT CS Coordinator 3.000 FT Recreation Supervisor 0.400 FT Rec Specialist 0.895 FT Rec Specialist 1.000 FT 7.530 FT Regular Part -Time Part -Time Salaries: Asst. Preschool Teacher (20 hrs) 1.00 RPT 1,040 $17.09 Preschool Teacher (30 hrs) 1.00 RPT 1,560 $18.82 Preschool Teacher (26 hrs) 1.00 RPT 1,352 $17.92 3.00 RPT Seasonal Part -Time Hours Rate CS Spec. -Day Camp/Youth Master Plan 1.00 SPT Implementation (990 hrs @ D -Step) 990 $20.17 CS Spec. -Fields (3,068 hrs @ D -Step) 3.00 SPT 3,068 $20.17 CS Spec. -Sports (990 hrs @ D -Step) 1.00 SPT 990 $20.17 CS Workers (990 hrs @ D -Step) 6.00 SPT 990 $10.77 CS Leader (3,960 hrs @ C -Step) 4.00 SPT 3,960 $11.59 CS Leader-TinyTots (900 hrs @ E -Step) 1.00 SFT 900 $12.68 CS Leader Il (6,926 hrs @ D -Step) 1.0,00 SPT 6,926 $13.77 26.00 SPT Total Part -Time Salaries: Overtime Wages (40020) Amount Budgeted: 20,241 Summer Day Camp 1,411 Senior Excursions 828 Haunted House 2,000 4th of July Event - Candy Cane Craft Fair 700 25th Birthday Party 2,500 Adult Excursions 4,512 Youth & Adult Sports 1,165 Winter Snow Fest 1,000 YMP & Youth in Action 5,025 Diamond Bar Day at the Fair 400 Concert Share 150 Easter Egg Hunt 400 Veterans Recognition 150 SUPPLIES Operating Supplies (41200) Haunted House/FFF Easter Egg Hunt Youth Soccer Youth Basketball Adult Volleybail Candy Cane Craft Fair Concert Share Senior Excursions Senior Dances/Programs Adult Basketball Day Camp Staff Shirts YMP Imp & 0134 Youth Adult Excursions Volunteen Program Tiny Tots Youth Baseball Winter Snow Fest Concerts in the Park Contract Classes Veterans Recognition Arbor Day Celebration Fourth of July Diamond Bar Day at the Fair CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 Page 2 Amount Budgeted: 3,500 3,000 3,760 11,110 235 850 1,500 1,200 7,375 3,216 8,230 2,839 5,930 830 1,236 7,500 11,863 6,500 1,360 1,000 3,644 950 450 89,128 Senior Softball 700 Field Attendant 350 OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 10,400 Concerts in the Park/Movies in the Stars 775 Day Camp 700 Winter Snowfest 500 Youth Basketball 600 Youth Baseball 600 Youth Soccer 500 Easter Egg Hunt 500 Haunted House & Fall Fun Festival 500 Tiny Tots 500 Candy Cane Craft Fair 575 Senior Programs 250 Contract Classes 500 Veterans Recognition 600 Armed Forces Banners Brochures Fourth of July - DB4Youth 2,500 Diamond Bar Day at the Fair 450 Concert Share 350 �'F CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 3-14 Page 3 Postage Charges (42120) Amount Budgeted: 250 Business Reply Account 250 Banking Charges (42128) Amount Budgeted: 18,500 Credit Card Charges 18,500 Rental/Lease of Equipment (42130) Amount Budgeted: 7,300 Winter Snowfest 3,900 Fireworks Show -- No Show in 2013 - Sound System - Restrooms/Sinks - Tables/Chairs/Equipment - Light Tower Rental - Concert Share 3,400 Rental/Lease of Real Prop (42140) Amount Budgeted: 99,097 Youth Basketball Games + Practice 32,289 Youth Indoor Soccer 5,100 Adult Volleyball 8,640 Adult Basketball 42,768 Contract Classes 10,000 4th of July - Winter Snow Fest 200 Easter Egg Hunt 100 Equipment Maintenance (42200) Vehicle Maint Computer Maintenance (42205) Computer Software - Staff Scheduling Amount Budgeted: 1,500 1,500 Amount Budgeted: 500 500 Membership & Dues (42315) Amount Budgeted: 2,115 C.P.R.S. Membership (8 Staff) 1,240 Lern (2 Staff) 400 Calif. Asso. of Senior Service Centers (1 Staff) 50 WILS (3 Staff) 75 S.C.M.A.F. Membership (4 Staff) 350 Meetings (42325) Amount Budgeted: 1,350 C.P.R.S. Seminars 200 S.C.M.A.F. Sports Institute (4 staff) 310 Brochure Exchange Meetings 120 CPRS District XIII Meetings 600 WILS Meetings 120 93 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 Page 4 Travel - Conferences (42330) Amount Budgeted: 7,563 CPRS Conference - Ontaio 3J4-317113 Registration for 7 staff @ $359 2513 Mileage for 7 staff @ $100 700 Meals/Parking/incidentals -- 3 days x $70 1470 CPRS PSW Maintenance Management School - Lake Arrowhead 1114-1118113 Registration for 2 staff 2,730 Mileage 150 Travel -Mileage & Auto Allow (42335) Amount Budgeted: Staff Mileage Education & Training (42340) Amount Budgeted: 300 Day Camp 200 Tiny Tots 100 City Birthday Party (42353) Amount Budgeted: 81,325 Banners . 5,300 Special Event Insurance 1,800 Restroom/Sink Rental 1,100 Sound System Rental 850 Equipment Rental - Tables, Chairs, Generators, Canopies 12,000 Contract Staff/Security 1,850 Rides/Attractions 23,550 Non Profit's Organizations Revenue Share 11,000 Annual Birthday Pins 2,400 Decoration/Signs 3,350 Games/Game Prizes 4,700 Facility Rental'- PUSD 250 Food Reimbursement 700 Birthday Cakes/Supplies 600 Wrist Bands 500 Flyers/Posters/Promotion 8,500 Council & Commission Shirts 900 Kwik Covers 500 Car Show Supplies Admissions -Youth Activities (42410) Day Camp - Excursions Tiny Tots DB4 Youth Amount Budgeted: 94 1,475 41,900 1,000 1,568 44,468 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FYI 3-14 Page 5 PROFESSIONAL SERVICES Commissioner Compensation (44100) Amount Budgeted: 2,700 5 Comm. @ $451mtg @ 12 mtgslyear 2,700 CONTRACT SERVICES CS -Community Svcs (45300) Amount Budgeted: 93,143 Adult Basketball Officials 1,188 Tiny Tots 800 Volunteens 2,500 Daycamp -- Summer Entertainment 1,800 Youth Basketball Officials 5,040 PeaceBuilders 2,815 Winter Snow Fest - 2013 21,700 Snow 13.,000 Sound System 760 Special Event Insurance 500 Food Vendor Reimbursement 550 Valley CrestfMCE 1,000 Banners 500 Event Security 400 Revenue Splitw/Organizations 5,000 Senior Program 27,945 Haunted House/Fall Fun Festival 1,700 Special Event Insurance 400 Banners 700 Revenue Split w/Organizations (FFF) 600 Candy Cane Craft Fair 500 Easter Egg Hunt Liability Insurance 450 Easter Egg Hunt Banners 600 Fireworks Show -- No Show in 2013 - Fireworks - Entertainment - Banners (5 New Horizonital) - Valley Crest - Insurance - Veterans Recognition - Entertainment 200 Armed Forces Banners 13,125 Movies under the Stars -- Movie Rentals 3,100 DB4Youth 6,480 Diamond Bar Day at the Fair 800 Concert Share 2,400 95 CITY OF DIAMOND BAR RECREATION SVCS (001-5350) BUDGET DISCUSSION FY13-14 Page 6 Concerts in the Park (45305) 23,362 Bands -- 7 Concerts 10,000 Sound System 4,500 Concessionaire Reimbursements 900 Banners & Replacement Signage 3,400 Special Event Insurance 2,200 Annual ASCAP Registration 650 Annual BMI Registration 650 Annual SESAC Registration 1,062 CS -Excursions (45310) Amount Budgeted: 43,500 Adult Excursions 15,500 Senior Excursions 28,000 CS - Contract Classes (45320) Amount Budgeted: 160,440 Contract Class Instructors 155,440 Instructor Insurance 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 1,400 Table Tennis Table 1,000 Youth Sports ScoreboardsMmers 400 M CITY OF DIAMOND BAR Department - Public Works • Public Works Administration • Engineering • Road Maintenance • Landscape Maintenance 97 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES SUMMARY PUBLIC WORKS FY 2013-2014 Organization #: 001-5510 through 001-5658 DEPARTMENT INCLUDES: Landscape Maintenance 13.6% PW Administration $685,083 Engineering 382,572 Road Maintenance 1.,250,903 Landscape Maintenance 363,375 PUBLIC WORKS PW Administration 25.5% Engineering 14.3% Road Maintenance 46.6% Total Department'Expenditures -$2,681,933 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES $901,451 $720,193 $693,920 $902,008 SUPPLIES 44,817 56,500 59,000 84,000 OPERATING EXPENDITURES 106,124 113,050 113,550 115,550 PROFESSIONAL SERVICES 51,243 128,406 123,500 179,500 CONTRACT SERVICES 1,297,396 1,579,675 1,515,760 1,397,875 CAPITAL OUTLAY - 3,000 3,060 3,000 DEPARTMENTTOTAL $2,401,031 $2,600,824 $2,508,730 $2,681,933 DEPARTMENT INCLUDES: Landscape Maintenance 13.6% PW Administration $685,083 Engineering 382,572 Road Maintenance 1.,250,903 Landscape Maintenance 363,375 PUBLIC WORKS PW Administration 25.5% Engineering 14.3% Road Maintenance 46.6% Total Department'Expenditures -$2,681,933 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES Operating Supplies 4,088 2,000 4,500 40010 Salaries 600,335 530,007 506,500 651,397 40020 Over -Time Wages 1,693 2,500 2,500 4,000 40070 City Paid Benefits 7,369 7,138 6,600 9,475 40080 Retirement 189,111 88,595 88,595 112,574 40083 Worker's Comp. Exp. 13,164 11,558 11,007 14,471 40084 Short/Long Term Disability 3,362 3,235 3,009 3,974 40085 Medicare 8,556 7,685 7,297 9,769 40090 Cafeteria Benefits 77,861 69,475 68,412 96,348 70,000 TOTAL PERSONNEL 901,451 720,193 693,920 902,008 SUPPLIES 41200 Operating Supplies 4,088 2,000 4,500 4,500 41250 Road Maint Supplies 37,428 50,000 50,000 65,000 41300 Small Tools & Equipment 3,301 4,500 4,500 14,500 40,000 TOTAL SUPPLIES 44,817 56,500 59,000 84,000 OPERATING EXPENDITURES - 3,000 3,000 3,000 42110 Printing 3,272 5,500 8,000 8,000 42115 Advertising 3,287 4,000 4,000 4,000 42125 Telephone 519 550 550 550 42126 Utilities 69,066 70,000 70,000 70,000 42130 Rental/Lease of Equip 3,707 4,000 4,000 4,000 42200 Equipment Maintenance 3,576 4,000 4,000 4,000 42310 Fuel 10,308 8,500 8,500 8,500 42315 Membership & Dues 2,228 2,500 2,500 2,500 42320 Publications 1,349 1,000 1,000 1,000 42325 Meetings 1,310 2,500 2,500 2,500 42330 Travel -Conferences 1,493 4,500 2,500 4,500 42335 Travel -Mileage & Auto Allow 3,397 3,500 3,500 3,500 42340 Education & Training 2,612 2,500 2,500 2,500 TOTAL OPERATING EXP. 106,124 113,050 113,550 115,550 PROFESSIONAL SERVICES 44000 Professional Services 3,562 6,500 6,500 6,500 44100 Commission Compensation 1,935 3,000 3,000 3,000 44240 Prof Svcs -Environmental 37,462 73,658 74,000 130,000 44520 Prof Svcs -Engineering 8,284 45,248 40,000 40,000 TOTAL PROF SVCS 51,243 128,406 123,500 179,500 CONTRACT SERVICES 45221 CS - Engineering 44,667 176,357 150,000 60,000 45222 CS - TrafFc 31,328 27,173 25,000 80,000 45223 CS - Plan Checking 20,905 33,153 30,000 36,900 45224 CS - Soils 400 5,000 5,000 5,000 45226 CS - Surveying - 3,000 3,000 3,000 45227 CS - Inspection 6,145 51,660 35,000 24,600 45500 Contract Services 12,478 35,000 35,000 35,000 45501 CS - Street Sweeping 133,498 135,000 135,000 135,000 45502 CS - Road Maintenance 234,750 240,000 240,000 175,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,675 45504 CS - Sidewalk Insp & Repair 213,488 150,000 150,000 150,000 45506 CS - Striping & Signing 6,946 50,000 50,000 50,000 45507 CS - Traffic Signal Maint 209,427 225,576 220,000 220,000 45508 CS -Vegetation Control 104,597 102,400 102,400 102,400 45509 CS -Tree Maintenance 199,499 198,835 198,835 184,230 45510 CS - Tree Watering 10,924 16,850 16,850 17,070 45512 CS - Storm Drainage 7,754 15,000 15,000 15,000 45522 CS - Right of Way Maint 20,992 50,000 50,000 50,000 45530 CS - Industrial Waste 15,805 39,996 30,000 30,000 TOTAL CONTRACT SVCS. 1,297,396 1,579,675 1,515,760 1,397,875 CAPITAL OUTLAY 46220 Office Equip -Furniture - - - 46250 Misc Equipment - 3,000 3,000 3,000 - 3,000 3,000 3,000 DEPARTMENT TOTAL 2,401,031 100 2,600,824 2,508,730 2,681,933 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed PERSONNEL SERVICES 40010 Salaries 267,804 233,684 225,000 266,680 40020 Over -Time Wages 1,119 2,000 1,000 2,000 40070 City Paid Benefits 3,121 2,889 2,600 3,347 40080 Retirement 86,142 39,062 39,062 46,088 40083 Worker's Comp. Exp. 4,937 4,069 3,800 4,719 40084 ShorVLong Term Disability 1,430 1,426 1,200 1,627 40085 Medicare 3,840 3,388 3,200 3,869 40090 Benefit Allotment 30,949 26,812 26,812 32,604 42315 TOTAL PERSONNEL 399,342 313,330 302,674 360,933 SUPPLIES 41200 Operating Supplies 4,088 2,000 4,500 4,500 41300 Small Tools & Equipment - 500 500 500 TOTAL SUPPLIES 4,088 2,500 5,000 5,000 OPERATING EXPENDITURES 42110 Printing 3,272 5,500 8,000 8,000 42115 Advertising 3,287 4,000 4,000 4,000 42125 Telephone 519 550 550 550 42126 Utilities 69,066 70,000 70,000 70,000 42315 Membership & Dues 75 1,000 1,000 1,000 42320 Publications 1,349 1,000 1,000 1,000 42325 Meetings 826 2,000 2,000 2,000 42330 Travel -Conferences 1,146 4,000 2,000 4,000 42335 Travel -Mileage & Auto Allow 3,007 3,000 3,000 3,000 42340 Education & Training 1,579 1,500 1,500 1500 TOTAL OPERATING EXP. 84,126 92,550 93,050 95,050 PROFESSIONAL SERVICES 44000 Professional Services 3,562 6,500 6,500 6,500 44100 Commissioner Comp 1,935 3,000 3,000 3,000 44240 Prof Svcs -Environmental 37;462 73,658 74,000 130,000 TOTAL PROF SVCS 42,959 83,158 83,500 139,500 CONTRACT SERVICES 45221 CS - Engineering 27,767 85,909 70,000 30,000 45227 CS - Inspection 6,145 51,660 35,000 24,600 45530 CS - Industrial Waste 15,805 39,996 30,000 30,000 TOTAL CONTRACT SVCS. 49,717 177,565 135,000 84,600 CAPITAL OUTLAY 46220 Office Equip -Furniture DIVISION TOTAL 580,232 669,103 619,224 685,083 101 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYI 3-14 TOTAL BUDGET $685,083 PERSONNEL SERVICES Personnel (40010-40093) Public Works Director Senior Civil Engineer Assoc Engineer Assist Engineer Administrative Coordinator Amount Budgeted: 0.75 FT 0.40 FT 0.25 FT 0.35 FT 0.75 FT 2.50 FT 360,933 SUPPLIES _ Operating Supplies (41200) Amount Budgeted: 4,500 Misc. Office Supplies Small Tools & Equipment (41300) Amount Budgeted: 500 Misc. Tools & Equipments OPERATING EXPENDITURES Printing (42110) Amount Budgeted: 8,000 Plans, Specifications, Reports, Notices, and Flyers NTMP Notices & Surveys Advertising (42115) Amount Budgeted: 4,000 mailings related to public works/traffic/parking/street sweeping activities Telephone (42125) Public Works Director - Cell Phone Allow Utilities (42126) Traffic signals Amount Budgeted: ' 550 Amount Budgeted: 70,000 Membership & Dues (42315) Amount Budgeted: 1,000 APWA, ASCE, MSA, TCSA. Publications (42320) Amount Budgeted: 1,000 Various Professional/Trade Magazines Meetings (42325) Amount Budgeted: 2,000 Public Works and Traffic Engineering Workshops/Seminars 102 CITY OF DIAMOND BAR PUBLIC WORKS ADMIN (001-5510) BUDGET DISCUSSION FYI 3-14 Page 2 Travel -Conferences (42330) Amount Budgeted: 4,000 League of California Cities- Public Works Officers Institute Annual Conference, APWA Conference 2,000 T&T Commissioner Wkshops/Conf 2,000 Travel -Mileage & Auto Allow (42335) Amount Budgeted: 3,000 Public Works Director -Auto Allowance Education & Training (42340) Amount Budgeted: 1,500 Train i ngs/Workshops PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 6,500 Minute Secretary 1,500 Misc.Traffic Mgt Programs 5,000 Commissioner Compensation (44100) 3,000 T&T Commission Prof Svcs -Environmental (44240) Amount Budgeted: 130,000 NPDES Permit/Compliance due to increased enforcement/requirements, including computer modeling. 70,000 Coyote Creek TMDL Implementation/Monitoring/Reporting Requirements 30,000 Sewer Sys OverflowlWDR Permit Fee 8,500 NPDES Permit Fee 19,000 CPR Membership 2,500 CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 30,000 As needed basis -non fee based projects (i.e., Sewer/Storm Drain M&O Deficiency Analysis) CS - Inspection (45227) Amount Budgeted: 24,600 Grading, sewer, storm drains, and various development improvements. CS - Industrial Waste (45530) Amount Budgeted: 30 L.A.County Dept. of Public Works: Plan Checks, Permits, and Enforcement. 103 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 OPERATING EXPENDITURES FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Membership & Dues 2,153 Actual Adjusted Projected Proposed PERSONNEL SERVICES 484 500 500 500 40010 Salaries 164,503 124,092 110,000 162,666 40020 Over -time Wages 169 - 200 500 40070 City Paid Benefits 2,044 1,630 1,500 2,240 40080 Retirement 51,191 20,743 20,743 28,112 40083 Worker's Comp. Exp. 3,402 2,482 2,200 3,253 40084 Short/Long Term Disability 993 758 758 992 40085 Medicare 2,343 1,800 1,600 2,364 40090 Benefit Allotment 21,918 16,563 15,500 23,544 CS - Soils TOTAL PERSONNEL 246,563 168,068 152,501 223,672 OPERATING EXPENDITURES 42315 Membership & Dues 2,153 1,500 1,500 1,500 42325 Meetings 484 500 500 500 42330 Travel -Conferences 347 500 500 500 42335 Travel -Mileage & Auto Allow 390 500 500 500 42340 Education & Training 1,033 1,000 1,000 1,000 TOTAL OPERATING EXP, 4,407 4,000 4,000 4,000 CONTRACT SERVICES 45221 CS - Engineering 16,900 90,448 80,000 30,000 45222 CS - Traffic 31,328 , 27,173 25,000 80,000 45223 CS - Plan Checking 20,905 33,153 30,000 36,900 45224 CS - Soils 400 5,000 5,000 5,000 45226 CS - Surveying 0 3,000 3,000 3,000 TOTAL CONTRACT SVCS. 69,533 158,774 143,000 154,900 DIVISION TOTAL 320,503 330,842 299,501 382,572 104 TOTAL BUDGET PERSONNEL SERVICES CITY OF DIAMOND BAR ENGINEERING (001-5551) BUDGET DISCUSSION FY13-14 $382,572 Personnel (40010-40093) Amount Budgeted: 223,672 Senior Civil Engineer 0.45 FT Assoc Engineer 0.75 FT Assist Engineer 0.60 FT 1.80 FT OPERATING EXPENDITURES Membership & Dues (42315) Amount Budgeted: 1,500 APWA(Senior, Associate & Assist. Engineers) ASCE(Senior, Associate & Assist. Engineers) Meetings (42325) Amount Budgeted:. 500 Caltrans, MTA, LACDPW, SGVCOG, SCAG Travel -Conferences (42330) Amount Budgeted: 500 APWA Travel -Mileage & Auto Allow (42335) Amount Budgeted., 500 Misc Education & Training (42340) Amount Budgeted: 1,000 APWA, ASCE, ITS, UCLA Extensions CONTRACT SERVICES CS - Engineering (45221) Amount Budgeted: 30,000 Misc. engineering studies/reports on an as needed basis CS - Traffic Engr (45222) Amount Budgeted: 80,000 Traffic Counts, Speed Surveys, Speed Zone Survey Update, Traffic Impact Studies, NTMP Plans, etc. 30,000 East-West Freight Corddor/Frelght Plans 50,000 CS - Plan Checking (45223) Amount Budgeted: 36,800 grading, sewer, and storm drain plan checks, loft line adjustment, certificate of correction. CS - Soils (45224) Amount Budgeted: 5,000 As needed basis CS - Surveying (45226) Amount Budgeted: 3,000 As needed basis 105 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 OPERATING EXPENDITURES 42130 Rental/Lease of Equip FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 42200 Equipment Maintenance Actual Adjusted Projected Proposed PERSONNEL SERVICES Fuel 10,308 8,500 8,500 40010 Salaries 168,028 172,231 171,500 222,050 40020 Over -Time Wages 405 500 1,300 1,500 40070 City Paid Benefits 2,204 2,619 2,500 3,889 40080 Retirement 51,778 28,790 28,790 38,375 40083 Worker's Comp. Exp. 4,825 5,007 5,007 6,499 40084 Short/Long Term Disability 939 1,051 1,051 1,355 40085 Medicare 2,373 2,497 2,497 3,536 40090 Benefit Allotment 24,994 26,100 26,100 40,200 45506 TOTAL PERSONNEL 255,546 238,795 238,745 317,403 SUPPLIES CS -Traffic Signal Maint 209,427 225,576 220,000 41250 Road Maintenance Supplies 37,428 50,000 50,000 65,000 41300 Small Toots & Equipment 3,301 4,000 4,000 14,000 50,000 TOTAL SUPPLIES 40,729 54,000 54,000 79,000 OPERATING EXPENDITURES 42130 Rental/Lease of Equip 3,707 4,000 4,000 4,000 42200 Equipment Maintenance 3,576 4,000 4,000 4,000 42310 Fuel 10,308 8,500 8,500 8,500 TOTAL OPERATING EXP. 17,591 16,500 16,500 16,500 Professional Services 44520 Prof Svcs - Engineering 8,284 45,248 40,000 40,000 8,284 45,248 40,000 40,000 CONTRACT SERVICES 45501 CS -Street Sweeping 133,498 135,000 135,000 135,000 45502 CS -Road Maintenance 234,750 240,000 240,000 175,000 45504 CS -Sidewalk Insp & Repair 213,488 150,000 150,000 150,000 45506 CS -Striping & Signing 6,946 50,000 50,000 50,000 45507 CS -Traffic Signal Maint 209,427 225,576 220,000 220,000 45512 CS -Storm Drainage 7,754 15,000 15,000 15,000 45522 CS -Right of Way Maint 20,992 50,000 50,000 50,000 TOTAL CONTRACT SVCS. 826,855 865,576 860,000 795,000 CAPITAL OUTLAY 46250 Misc Equipment 0 3,000 3,000 3,000 0 3,000 3,000 3,000 DIVISION TOTAL 1,149,005 1,223,119 1,212,245 1,250,903 106 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FYI 3-14 TOTAL BUDGET $1,250,903 PERSONNEL SERVICES Personnel (40010-40093) Amount Budgeted: 317,403 Public Works Director 0.10 FT Public Wks Maintenance Superintendent 1.00 FT Sr Street Maintenance Worker 1.00 FT 2.10 FT SUPPLIES Road Maintenance Supplies (41250) Amount Budgeted., 65,000 AC Cold Mix, Absorbents, Signs, Posts, Cones, Paint, and Misc. Supplies. Work Boots - 2 Staff Members 65,000 Small Tools & Equipment (41300) Amount Budgeted: 14,000 Misc. Items (Grinding wheels, blades, 14,000 shovels, etc.) OPERATING EXPENDITURES Rental/Lease of Equip (42130) Amount Budgeted: 4,000 Generator, Spot Lights, Trucks, Barricades, Traffic Control Cones/Signs, etc. 4,000 Equipment Maintenance (42200) Amount Budgeted: 4,000 Grinder, Striper, Car washes, etc 4,000 Fuel (42310) Amount Budgeted: 8,500 Fuel 8,500 PROFESSIONAL SERVICES Prof Svcs -Engineering (44520) Amount Budgeted: 40,000 On-call Traffic Engineering Assistance/Support 40,000 CONTRACT SERVICES CS -Street Sweeping (45501) Amount Budgeted: 135,000 Street Sweeping 135,000 CS -Road Maintenance (45502) Amount Budgeted: 175,000 Road Maintenance 160,000 Parks - Slurry Seal Parking Lots 15,000 CS -Sidewalk Insp & Repair (45504) Amount Budgeted: 150,000 Sidewalk R & R 150,000 CS -Striping & Signing (45506) Amount Budgeted: Striping & Signing work 50,000 107 50,000 CITY OF DIAMOND BAR ROAD MAINTENANCE (001-5554) BUDGET DISCUSSION FY13-14 Page 2 CS -Traffic Signal Maint (45507) Amount Budgeted: 220,000 Traffic Signal Maint 220,000 CS -Storm Drainage (45512) Amount Budgeted: 15,000 Storm Patrol/Drainage Device Maint 15,000 CS -Right of Way Maint (45522) Amount Budgeted: 50,000 Right of Way Maint 50,000 CAPITAL OUTLAY Miscellaneous Equipment (46250) Amount Budgeted: 3,000 Equipment Replacement 3,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES FY 2013-2014 DIVISION TOTAL 351,291 377,760 377,760 363,375 109 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed CONTRACT SERVICES 45500 Contract Services 12,478 35,000 35,000 35,000 45503 CS - Parkway Maint 23,793 24,675 24,675 24,675 45508 CS -Vegetation Control 104,597 102,400 102,400 102,400 45509 CS - Tree Maintenance 199,499 198,835 198,835 184,230 45510 CS - Tree Watering 10,924 16,850 16,850 17,070 TOTAL CONTRACT SVCS. 351,291 377,760 377,760 363,375 DIVISION TOTAL 351,291 377,760 377,760 363,375 109 TOTAL BUDGET CITY OF DIAMOND BAR LANDSCAPE MAINTENANCE (001-5558) BUDGET DISCUSSION FYI 3-14 $363,375 CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 35,000 Trails Maint - Youth at Risk Pgm 35,000 (Funded with Prop. A Safe Parks Act At -Risk Funds) CS - Parkway Maint (45503) Amount Budgeted: 24,675 Lanterman Contract 24,675 CS - Vegetation Control (45508) Amount Budgeted: 102,400 MCE Contract 78,900 Crestline Annexation Area 10,100 Freeway Ramps/Cal Trans ROW 13,400 CS - Tree Maintenance (45509) Amount Budgeted: 184,230 WCA Contract -- Includes 1.3% CPI Increase Tree Maintenance - 5 year cycle LLAD #39 & Area 1 -- 2,652 trees @ 40.50/tree 107,405 LLAD #41 Slopes (3 -man Crew/25 days 6,580 over a 5 -year period ($30,90015 years) Service Requests and As Needed Work 7,345 Emergency Call Out 3,105 Arborist Inspections 5,380 Tree Planting 11,380 Tree/Stump Removals/Replacements for Sidewalk Repairs and 23,375 Pro -Active Risk Management Remove and Replace 16 Stone Pines on Morning Canyon 14,280 Remove Dead Alders/Eucs at Pathfinder Slope over 5 -years 5,380 ($25,00015 years) CS - Tree Watering (45510) Amount Budgeted: 17,070 WCA Contract -- Includes 1.3% CPI Increase 17,070 110 CITY OF DIAMOND BAR Department - Transfers .Out • Transfers Out 111 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1=Y 2013-20114 112 i FY 2011-12 FY 201243 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed OPERATING TRANSFERS OUT 49011 Transfer Out -Com Orgnztn Fd 11,370 15,000 11,500 15,000 49012 Transfer Out -Law Enforce Fund - - 245,033 - 49111 Transfer Out - Gas Tax 101,101 - 49116 Transfer Out - Traffic Mitigation - - 49122 Transfer Out - Quimby - 49155 Transfer Out-CDBG - 49156 Transfer Out - EECBG - - 168 - 49250 Transfer Out - CIP 135,528 274,728 116,613 - 49370 Transfer Out -Debt Service Fd 540,533 837,316 837,316 842,406 49510 Transfer Out -Self Ins Fund 409,112 448,379 408,911 150,634 49520 Transfer Out -Equip Replcmt - - 49530 Transfer Out -Camp Replcmt 90,000 89,500 230,000 1,197,644 1,665,423 1,709,041 1,238, 040 USES OF FUND BALANCE RESERVES 49138 Transfer Out-LLAD #38 27,616 17,712 14,678 11,962 49139 Transfer Out-LLAD #39 68,652 95,652 114,035 81,938 49141 Transfer Out-LLAD #41 37,888 22,723 17,676 26,935 49250 Transfer Out-CIP Fund - - 116,613 346,956 134,156 136,087 263,002 467,791 TOTAL 1,331,800 1,801,510 1,972, 043 1,705,831 112 i CITY OF DIAMOND BAR TRANSFERS OUT - (001-9915) BUDGET DISCUSSION FY13-14 TOTAL BUDGET $1,705,831 To Cover Fd Deficit OPERATING TRANSFERS OUT 81,938 Transfer Out - LLAD #41(49141) 26,935 Transfer Out -Com Orgnztn Fd (49011) Amount Budgeted: 15,000 Transfer Out-CIP Fund (Use of Reserves) Amount Budgeted: 346,956 15,000 . 88,290 Transfer Out - Law Enforcement Fund (49012) 89,608 Design - Heritage Park Community Center Improvements - Budget Savings 119,058 - Transfer Out -CIA Fund (49250) Amount Budgeted: - Transfer Out -Debt Service Fund. (49370) Amount Budgeted: 842,406 Bond Principal Payments 350,000 Interest Expense 488,906 Banking Charges 3,500 Transfer Out -Self Ins Fund (49510) Amount Budgeted: _ 150,634 Insurance Premiums 150,634 Transfer Out -Equip Replcmt (49520) Amount Budgeted: - Vehicle Replacement (5 yr cycle) - Transfer Out -Comp Equip Replacement (49530) Amount Budgeted: 230,000 Computer Purchases 230,000 USES OF FUND BALANCE RESERVE Transfer Out - LLAD #38 (49138) Amount Budgeted: 11,962 To Cover Fd Deficit 11,962 Transfer Out - LLAD #39 (49139) Amount Budgeted: 81,938 To Cover Fd Deficit 81,938 Transfer Out - LLAD #41(49141) 26,935 To Cover Fd Deficit 26,935 Transfer Out-CIP Fund (Use of Reserves) Amount Budgeted: 346,956 25213 Grandview Trail Construction 88,290 Grandview Trail Link Construction 89,608 Design - Heritage Park Community Center Improvements 50,000 01413 Residential Slurry Seal Area 1 B 119,058 113 SPECIAL FUNDS BUDGETS 114 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 FUND DESCRIPTION: This fund was established in FY97-98 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever increasing interest and support of the City's non profit community organizations. TOTAL 11,370 15,000 11,500 15,000 115 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Approp Fund Balance 39001 Transfer -in General Fund 11,370 15,000 11,500 15,000 TOTAL 11,370 15,000 11,500 15,000 OPERATING EXPENDITURES 4010-42355 Contributions - Com Groups 11,370 15,000 11,500 15,000, 11,370 15,000 11,500 15,000 TOTAL 11,370 15,000 11,500 15,000 115 CITY OF DIAMOND BAR COMMUNITY ORGANIZATION SUPPORT FUND (011) FY 2013-2014 TOTAL RESOURCE BUDGET $16,000 ESTIMATED RESOURCES Transfer -in General Fund (39001) Amount Budgeted: 15,000 15,000 TOTAL EXPENDITURE BUDGET $15,000 OPERATING EXPENDITURES Contributions - Com Groups (42355) Amount Budgeted: 15,000 15,000 116 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 LAW ENFORCEMENT RESERVE FUND FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund future increases in the Sheriffs Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Unrestricted Fund Balance - - - 245,033 39001 Transfer In - General Fund - 245,033 - TOTAL - - 245,033 245,033 TRANSFERS OUT 9915-49001 Transfer Out - General Fund CAPITAL OUTLAY 4093-46410 Capital Improvements - - - - FUND BALANCE RESERVE 25500 Unrestricted Fund Balance - - 245,033 245,033 Total Fund Balance Res. - - 245,033 245,033 TOTAL - 245,033 245,033 117 CITY OF DIAMOND BAR LAW ENFORCEMENT FUND FYI 3-14 TOTAL RESOURCE BUDGET $245,033 ESTIMATED RESOURCES Unrestricted Fund Balance (25500) Amount Budgeted, 245,033 Estimated Based on Projections 245,033 TRANSFERS IN - Transfer In - General Fund (39001) - Savings Realized in Law Enforcement Budget TOTAL EXPENDITURE BUDGET $0 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted, Transfer Out - General Fund - CAPITAL OUTLAY Capital Improvements Amount Budgeted. - Capital Improvements FUND BALANCE RESERVES Unrestricted Fund Balance (25500) Amount Budgeted: 245,033 Based on Budget -Unrestricted 245,033 118 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 MEASURE R FUND FUND DESCRIPTION: The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. FUND BALANCE RESERVES 25500 Reserve 415,065 142,832 734,055 45,918 Total Fund Balance Res. 415,065 142,832 734,055 45,918 TOTAL 1,119,372 942,506 944,606 1,325,108 119 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 564,799 415,065 415,065 734,055 31325 Measure R Revenue 551,123 525,941 525,941 591,053 36100 Investment Earnings 3,450 1,500 3,600 - TOTAL 1,119,372 942,506 944,606 1,325,108 TRANSFERS OUT 9915-49250 Transfer toCIPFund 704,307 799,674 210,551 703,271 9915-49250 Transfer to CIP Fund - Carryover 575,919 Total Capital Outlay 704,307 799,674 210,551 1,279,190 FUND BALANCE RESERVES 25500 Reserve 415,065 142,832 734,055 45,918 Total Fund Balance Res. 415,065 142,832 734,055 45,918 TOTAL 1,119,372 942,506 944,606 1,325,108 119 CITY OF DIAMOND BAR MEASURE R FUND (110) BUDGET DISCUSSION FY 2013-14 TOTAL RESOURCE BUDGET $1,325,108 ESTIMATED RESOURCES Fund Balance Reserve (25500) Based on Projections Measure R Revenue (31325) Measure R based on MTA estimate Interest Revenue (36100) Amount Budgeted: 734,055 734,055 Amount Budgeted: 591,053 Amount Budgeted: 0 TOTAL EXPENDITURE BUDGET $1,279,190 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 703,271 Residential & Collector Street Rehab Area 2 703,271 Transfer to CIP Fund - Carryovers (9915-49250) 575,919 01413 Residential Slurry Seal - Area 1 B 435,919 22313 Neighborhood Traffice Management Prgm 40,000 26713 Comp Groundwater Drainage Study 100,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 120 45,918 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 GAS TAX FUND FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance_ It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in 2011-12, the State replaced Prop 42 funds with Gax Tax funds. ESTIMATED RESOURCES 25500 Approp Fund Balance 31705 Gax Tax - 2105 31710 Gas Tax - 2106 31720 Gas Tax - 2107 31730 Gas Tax - 2107.5 31731 HUTA - Prop 42 Replcmnt 36100 Interest Revenue 39001 Transfer In - General f=und 7,500 TOTAL TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 558,573 723,905 723,905 834,986 277,637 274,353 274,353 285,052 184,588 185,000 185,000 193,767 398,504 405,148 405,148 424,396 7,500 7,500 7,500 7,500 820,534 663,547 663,547 863,666 4,133 1,800 3,500 3,500 101,102 - - - 2,352,571 2,261,253 2,262,953 2,612,867 1,052,421 576,245 9915-49250 Transfer to CIP Fund - Carryovers Total Transfers Out 1,628,666 867,183 1,333, 783 2,200,966 867,183 560,784 1,427, 967 979,032 975,885 657,950 2,612,867 FUND BALANCE RESERVES 25500 Reserve 723,905 60,287 834,986 - Total Fund Balance Res. 723,905 60,287 834,986 - TOTAL 2,352,571 2,261,253 2,262,953 2,612,867 121 CITY OF DIAMOND BAR GAS TAX FUND .(111) FY 2013-2014 TOTAL RESOURCE BUDGET $2,612,867 ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget & Projections Gas Tax Revenue Gax Tax - 2105 (31705) Gas Tax - 2106 (317.10) Gas Tax - 2107 (31720) Gas Tax - 2107.5 (31730) HUTA - Prop 42 Replacement Amount Budgeted: 834,986 834,986 Amount Budgeted: 863,666 Interest Revenue Amount Budgeted: 3,500 Interest Revenue 3,500 TOTAL EXPENDITURE BUDGET $2,612,867 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 979,032 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 909,032 Utilities (001-5510-42125) 70,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 975,885 Residential & Collector Street Rehab Area 2 675,885 Morning Canyon Recons (DB Blvd to Stonepine) 300,000 Transfer Out - CIP Carryovers (9915-49250) 657,950 01413 Residential Slurry Seal -Area 1 B 527,000 24313 Collectors -Area 1 B 130,950 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 122 1,774,381 Amount Budgeted: 285,052 Amount Budgeted; 193,767 Amount Budgeted: 424,396 Amount Budgeted: 7,500 Amount Budgeted: 863,666 Interest Revenue Amount Budgeted: 3,500 Interest Revenue 3,500 TOTAL EXPENDITURE BUDGET $2,612,867 TRANSFERS -OUT Transfer to General Fund (9915-49001) Amount Budgeted: 979,032 Road Maintenance (001-5554-4XXXX) less Street Sweeping & Storm Drainage limited to amt available 909,032 Utilities (001-5510-42125) 70,000 Transfer Out - CIP (9915-49250) Amount Budgeted: 975,885 Residential & Collector Street Rehab Area 2 675,885 Morning Canyon Recons (DB Blvd to Stonepine) 300,000 Transfer Out - CIP Carryovers (9915-49250) 657,950 01413 Residential Slurry Seal -Area 1 B 527,000 24313 Collectors -Area 1 B 130,950 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 122 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 PROPOSITION A FUND FUND DESCRIPTION: CS- Excursions 77,170 74,100 70,000 The City receives Proposition A Transit Taxwhich is a voter approved sales tax override for public transportation purposes, This fund has been established to account for these revenues and approved project expenditures. 203 5,000 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 526 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 282,302 300,000 294,000 300,000 25500 Approp Fund Balance 248,034 231,030 231,030 603,503 31310 Transportation Tax 891,668 845,398 900,000 950,088 34850 Transit Subsidy Prgrm Rev 1,007,237 1,200,000 1,050,000 1,200,000 36100 Interest Revenue 2,542 1,000 4,000 3,500 TOTAL 2,149,481 2,277,428 2,185,030 2,757,091 PERSONNEL. SERVICES 25500 Reserve 231,030 324,345 603,503 XXXX-40010 Salaries 82,296 96,407 89,000 94,320 XXXX-40020 Over -Time Wages 1,629 1,500 1,500 1,500 XXXX-40070 City Paid Benefits 1,580 1,834 1,600 1,781 XXXX-40080 Retirement Benefits 26,754 16,115' 15,000 16,300 XXXX-40083 Workers Comp Expense 746 871 871 830 XXXX-40084 Short/Long Term Disability 504 588 588 575 XXXX-40085 Medicare Expense. 1,192 1,398 1,398 1,438 XXXX-40090 Cafeteria Benefits 16,015 17,820 17,820 18,030 130,716 136,533 127,777 134,776 OPERATING SUPPLIES 5553-41200 Supplies 1,443 1,200 1,200 1,200 1,443 1,200 1,200 1,200 OPERATING EXPENDITURES 5553-42128 Bank Charges 8,408 7,500 13,000 13,000 5553-42205 Computer Maintenance 2,985 2,100 500 2,100 5553-42315 Membership & Dues 16,730 16,800 16,800 17,000 5553-42395 Misc Exp (5) 100 - - 28,118 26,5D0 30,300 32,100 CONTRACT SERVICES 5350-45310 CS- Excursions 77,170 74,100 70,000 81,300 5553-45315 CS - Holiday Shuttle 203 5,000 - - 5553-45402 CS-Sheriff/Spcl Evts 526 1,500 - 1,500 5553-45533 Transit Subsidy Program 282,302 300,000 294,000 300,000 5553-45535 Transit Subsidy -Fares 985,967. 1,200,000 1,050,000 1,200,000 TRANSFERS OUT 1,346,168 1,580,600 1,414, 000 1,582,800 CAPITAL OUTLAY 5553-46230 Computer Equip -Hardware 3,006 7,500 7,500 12,500 5553-46235 Computer Equip -Software - 750 750 750 3,006. 8,250 8,250 13,250 MISC EXPENDITURES 4090-47230 Sale of Prop A Fds 409,000 200,000 - 400,000 409,000 200,000 - 400,000 TRANSFERS OUT 9915-49250 Transfer Out - CIP Fund - - - - 9915-49250 Transfer Out - CIP Fund Carryover - - FUND BALANCE RESERVES 25500 Reserve 231,030 324,345 603,503 592,965 231,030 324,345 603,503 592,965 TOTAL 2,149,481 2,277,428 2,185,030 2,757,091 123 CITY OF DIAMOND BAR Prop A - Transit Fund (112) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $2,757,091 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 603,503 Estimated Based on Projections 603,503 Transportation Tax (31310) Amount Budgeted: 950,088 Based on MTA Estimates 950,088 Transit Subsidy Prgrm Rev (34850) Amount Budgeted: 1,200,000 Cost of Fares 1,200,000 Interest Revenue Amount Budgeted: 3,500 Based on Experience 3,500 TOTAL EXPENDITURE BUDGET $2,164,126 PERSONNEL SERVICES OPERATING SUPPLIES Supplies (5553-41200) Amount Budgeted: 1,200 Diamond Ride - ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 13,000 Credit Card Charges (online transactions) 13,000 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride AssurelD - Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride 124 Amount Budgeted: 134,776 134,776 Finance Director 0.10 FT Desktop Support Tech 0.05 FT Sr Office Specialist 0.40 FT Accounting Technician 0.75 FT Sr. Mgt Analyst 0.025 FT Assistant to the City Manager 0.025 FT Administrative Coordinator 0.05 FT 1.40 FT OPERATING SUPPLIES Supplies (5553-41200) Amount Budgeted: 1,200 Diamond Ride - ID Cards 500 Tap Card Stock 200 Zebra Printer supplies for Diamond Ride 500 OPERATING EXPENDITURES Banking Charges (42128) Amount Budgeted: 13,000 Credit Card Charges (online transactions) 13,000 Computer Maintenance (5553-42205) Amount Budgeted: 2,100 Software Maintenance: Diamond Ride AssurelD - Annual Support 1,200 Synercard Annual Renewal (Diamond Ride) 400 Hardware Maintenance: Diamond Ride 124 CITY OF DIAMOND BAR Prop A -Transit Fund (112) BUDGET DISCUSSION FY13-14 Zebra printer - annual support & maint 500 Page 2 Membership & Dues (5553-42315) Amount Budgeted: 17,000 SGVCOG 17,000 Misc Expenditures (5553-42395) Amount Budgeted: CONTRACT SERVICES CS - Excursions (5350-45310) Amount Budgeted: 81,300 Tiny Tots 1,700 Seniors 23,000 Day Camp 30,000 Adult Excursions 11,500 Concerts in the Park / Movies - Shuttles 8,800 City Birthday Party - Shuttles 3,300 4th of July - Shuttles -- No event 13114 FY 0 Winter Snow Fest - Shuttle 1,400 DB4Youth 1,600 CS - Holiday Shuttle (5360-45315) Amount Budgeted: Based on experience CS - Sheriff/Special Events (5360-45402) Amount Budgeted: 1,500 Security for Evening Transit Sales 1,500 Transit Subsidy Program (5553-45533) Transit Subsidy for dB Residents nsit Subsidy -Fares (5553-45535) Transit System Fares Amount Budgeted: 300,000 300,000 Amount Budgeted: 1,200,000 1,200,000 CAPITAL OUTLAY Computer Equip - Hardware (5553-46230) Amount Budgeted: 12,500 Diamond Ride HW Enhancements 12,500 Computer Equip - Software (5553-46235) Amount Budgeted: 750 GIS Upgrade - For Pavement Mgmnt, Signals, etc. 750 MISC EXPENDITURES Sale of Prop A Funds (4090-47230) Amount Budgeted: 400,000 Sale of Prop A 400,000 TRANSFER OUT Transfer Out - CIP Fund (9915-49250) Amount Budgeted: - . ............. FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 592,965 125 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 PROPOSITION C FUND FUND DESCRIPTION: The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to the County for prior approval. - 605,800 290,107. 1,281, 038 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 1,115,869 386,842 1,655,491 25500 Approp Fund Balance 1,967,525 1,655,491 1,655,491 1,115,869 31320 Transportation Tax 740,278 701,235 750,000 788,073 36100 Interest Revenue 14,947 8,000 10,000 8,500 TOTAL 2,722,750 2,364,726 2,415,491 1,912,442 PERSONNEL SERVICES XXXX-40010 Salaries 125,112 126,212 115,000 - XXXX-40070 City Paid Benefits 944 1,572 900 - XXXX-40080 Retirement Benefits 31,235 21,098 20,000 - XXXX-40083 Workers Comp Expense 2,292 2,337 2,200 - XXXX-40084 ShorVLong Term Disability 730 770 700 - XXXX-40085. Me6care Expense 1,754 1,830 1,600 - XXXX-40090 Cafeteria Benefits 15,226 15,390 14,500 - 177,293 169,209 154,900 - OPERATING EXPENDITURES 42205 Computer Maintenance 4,843 4,400 4,400 4,800 4,843 4,400 4,400 4,800 PROFESSIONAL SERVICES 44000 Professional Services 8,050 44,775 14,775 20,000 8,050 44,775 14,775 20,000 CONTRACT SERVICES 5553-45529 Para -Transit Dial a Cab 522,745 525,000 525,000 515,000 522,745 525,000 525,000 515,000 CAPITAL OUTLAY 5510-4.6412 Traffic Control Improvements 64,221 2,362 500 - 64,221 2,362 500 - TRANSFERS OUT 9915-49001 Transfer to General Fund 9915-49250 Transfer to CIP Fund 290,107 1,281,038 600,047 380,000 9915-49250 Transfer to CIP Fund carryove - - - 605,800 290,107. 1,281, 038 600,047 985,800 FUND BALANCE RESERVES 25500 Reserve 1,655,491 337,942 1,115,869 386,842 1,655,491 337,942 1,115,869 386,842 TOTAL 2,722,750 2,364,726 2,415,491 1,912,442 126 CITY OF DIAMOND BAR Prop C - Transit Fund (1 13) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $1,912,442 ESTIMATED RESOURCES Approp Fund Balance Anticipated FB Amount Budgeted: 1,115,869 1,115, 859 Transportation Tax (31320) 788,073 Based on MTA Projection 788,073 Interest Revenue Amount Budgeted:. 8,500 Based on Experience 8,500 TOTAL EXPENDITURE BUDGET 1,525,600 PERSONNEL SERVICES Amount Budgeted: 0 Sr. Civil Engineer (DBITS) 0.15 FT Info Svcs Director (DBITS & Transit) 0.10 FT Assoc Engineer (DBITS) 1.00 FT 1.25 FT (DBITS - Diamond .Bar Intelligent Transportation System) OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 4,800 GIS Software (40% of Annual Maint.) 4,800 PROFESSIONAL SERVICES Professional Services (5510-44000) Amount Budgeted: 20,000 Citywide Traffic Signal Timing Plan 20,000 CONTRACT SERVICES Amount Budgeted: 516,000 Para -Transit Dial a Cab (Temporarily moved from Prop A) 515,000 CAPITAL OUTLAY Traffic Control Improvements (551 0-4641 2) Amount Budgeted: TRANSFERS -OUT Transfer Out - CNP (9915-49250) Amount Budgeted: 380,000 Zone 1 Arterial Overlay 230,000 Traffic Signal Infrastructure Upgrades 100,000 Median Modification - DB Blvd/Kiowa Crest 50,000 Transfer Out - CIP Carryovers (9915-49250) 605,800 Zone 7 Arterial Slurry Seal 112,800 TS -Battery Backup System 370,000 Median Modification (Grand/Summitridge) 81,000 Median Modification (DB Blvd @ Silverhawk) 42,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 386,842 127 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 Safe, Accountable, Flexible, Efficient Transportation Equity Act (SAFETEA-LU) Fund FUND DESCRIPTION: The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation's streets and roads. This six-year legislation has annual allocations funded primarily by the Highway Account. This fund has been established to account for the City's arterial rehabilitation activity. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 CIP Reserve - - 31331 Federal - STPL Revenue - 522,000 522,000 - 31845 SAFETEA-LU Revenue - 1,120,000 219,810 900,190 31846 SAFETEA-LU Demo Revenue 600,000 - 699,220 36100 Investment Earnings - - - - TOTAL - 2,242,000 741,810 1,599,410 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - 2,242,000 741,810 - 9915-49250 Transfer to CIP Fund - Carryover 1,599,410 9915-49116 Transfer to Traffic Impr Fund - Total Capital Outlay - 2,242,000 741,810 1,599,410 FUND BALANCE RESERVES 25500 Reserve Total Frond Balance Res. TOTAL - 2,242,000 741,810 1,599,410 128 CITY OF DIAMOND BAR SAFETEA-LU Fund (114) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $1,599,490 ESTIMATED RESOURCES Revenues Amount Budgeted: 1,599,410 Federal-STPL Revenues - SAFETEA-LLD 900,190 SAFETEA-LU Demo 699,220 Approp Fund Balance Amount Budgeted: - Estimated Based on Budget TOTAL EXPENDITURE BUDGET $1,599,410 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: - Transfer to CIP Fund Carryovers (9915-49250) 1,599,410 Lemon Ave. Partial Diamond Interchange 900,190 Grand Ave. Enhancements 699,220 FIND BALANCE RESERVES Reserve (25500) Amount Budgeted: - 129 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: 5515-40010 Salaries The Integrated Waste Management Fund was created during FY90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939, Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. 1,352 2,799 2,250 - FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 5515-40083 Worker's Comp. Exp. Actual Adjusted Projected 5515-40084 ShortlLong Term Disability ESTIMATED RESOURCES 1,177 1,200 - 5515-40085 Medicare _.._.Proposed 25500 Approp Fund Balance 790,889 897,539 897,539 943,688 31870 Used Motor Oil Block Grant 6,784 5,400 5,000 5,000 31875 Beverage Ctnr Recycling Grt 31,455 15,000 - 15,000 15,000 34820 A6939 Admin Fees 429,853 500,000 450,000 475,000 34830 E -Waste Recycling Revenue 1,044 500 - 500 36100 Interest Revenue 6,479 3,000 3,000 - 36770 HHW Reimbursement 500 - 500 TOTAL 1,266,504 1,420,539 1,370,539 1,438,688 PERSONNEL SERVICES 5515-40010 Salaries 147,653 193,011 180,000 - 5515-40020 Over -Time Wages 1,963 - 2,000 1,000 5515-40070 City Paid Benefits 1,352 2,799 2,250 - 5515-40080 Retirement 49,636 32,264 31,000 - 5515-40083 Worker's Comp. Exp. 2,574 3,328 2,800 - 5515-40084 ShortlLong Term Disability 822 1,177 1,200 - 5515-40085 Medicare 2,141 2,799 2,600 - 5515-40090 Benefit Allotment 20,888 27,432 24,000 - Total Personnel 227,029 262,810 245,850 1,000 SUPPLIES 5515-41200 Operating Supplies 8,483 5515-41400 Promotional Supplies 12,997 25,000 25,000 20,000 21,480 25,000 25,000 20,000 OPERATING EXPENDITURES 5515-42110 Printing 13,775 35,000 30,000 30,000 5515-42115 Advertising 1,820 1,000 1,000 1,000 5515-42120 Postage 2,300 5,000 3,000 5,000 5515-42315 Membership/Dues - 300 - 300 5515-42320 Publications - 200 - 200 5515-42325 Meetings 133 500 - 500 551542330 Travel-Conf & Meetings 1,235 1,000 - 1,000 5515-42340 Education & Training 500 - 500 5515-42355 Contributions -Com. Groups 1,481 1,000 - 1,000 Total Operating Exp. 20,744 44,500 34,000 39,500 PROFESSIONAL SERVICES 5515-44000 Professional Services 37,263 117,990 60,000 80,000 Total Prof. Svcs. 37,263 117,990 60,000 80,000 CONTRACT SERVICES 5515-45500 CS -Public Works - 20,000 - 20,000 Total Contract Svcs. - 20,000 - 20,000 TRANSFERS OUT 9915-49001 Transfer Out - General Fund 62,450 62,001 62,001 60,681 62,450 62,001 62,001 60,681 FUND BALANCE RESERVES 25500 Reserve 897,539 888,238 943,688 1,217,507 Total Fund Balance Res. 897,539 888,238 943588 1,217,507 TOTAL 1,266,504 1,420,539 1,370,539 1,438,688 130 CITY OF DIAMOND BAR AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $1,438,688 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 943,688 Estimated based on Budget 943,688 Used Motor Oil Block Grant (31870) Amount Budgeted: 5,000 Annual Allocation. 5,000 Beverage Cntnr Recycling Grant (31875) Amount Budgeted: 15,000 Annual Allocation 15,000 AB939 Admin Fees (34820) Amount Budgeted: 475,000 AB939 Admin Fees 475,000 Interest Revenue Amount Budgeted: Assuming higher cash balances due to increased revenues TOTAL EXPENDITURE BUDGET . $226,181 C 1,000 0 1,000 5515-41400 Amount Budgeted: 20,000 Storm Water PreventionlWater Conservation 20,000 Items/Recycling Items 131 Amount Budgeted: Full Time PW Director 0.15 FT Sr. Mgt Analyst 0.475 FT Assistant to the City Manager 0.475 FT Neighborhood Improvement Officer 0.10 FT Admin Coordinator 0.20 FT Asst Engr 0.05 FT Finance Director 0.05 FT Senior Accountant 0.05 FT Accounting Technician 0.05 FT Info Systems Director 0.05 FT Network/Systems Admin 0.05 FT Desktop Support Tech 0.05 FT Public Information Manager 0.10 FT Public Information Coordinator 0.30 FT Media Specialist 0.10 FT 2.25 FT C 1,000 0 1,000 5515-41400 Amount Budgeted: 20,000 Storm Water PreventionlWater Conservation 20,000 Items/Recycling Items 131 CITY OF DIAMOND BAR , AB939 Compliance - Waste Mgt (115-5515) BUDGET DISCUSSION FYI 3-14 Pane 2 Printing (5515-42110) 35,000 Envirolink and Education Outreach to Increase Multi- 35,000 Family & Commercial Sector Recycling; Street Sweeping Magnets Advertising (5515-42115) ' Amount Budgeted: 1,000 Multi -media campaign focusing on integrated 1,000 waste management Postage (5515-42120) Amount Budgeted: 5,000 Postage Cost 5,000 Membership/Dues (5515-42315) 300 Membership Fees 300 Publications (5515-42320) Subscriptions Meetings (5515-42325) Meetings Travel-Conf & Meetings (5515-42330) Conferences 200 200 Amount Budgeted: 500 500 Amount Budgeted: 1,000 1,000 Education & Training (5515-42340) Amount Budgeted: 500 Training 500 Contributions -Com. Groups (5515-42355) 1,000 City Trash Cutter Award, America Recycles 1,000 Day Celebration,etc. PROFESSIONAL SERVICES Professional Services (5515-44000) Amount Budgeted: 80,000 On-call Technical Assistance/Support in 80,000 AB 939 Annual Report and AB 341 Mandatory Commercial Recycling, VerificationNalidation of DRS Tonnage, C & D Debris Program, and Soilid Waste Contract Management CONTRACT SERVICES ... CS -Public Works (5515-45500) Amount Budgeted: 20,000 Door to Door/Special Collection HHW Program 20,000 TRANSFERS OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: 60,681 Street Sweeping (001-5554-45501) 45,681 Storm Drainage (001-5554-45512) 15,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 1,212,507 132 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 Traffic Mitigation Fund FUND DESCRIPTION: The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. ESTIMATED RESOURCES 25500 CIP Reserve 31331 County STPL Revenue 31900 Intergvt Rev - Other Cities 34660 Traffic Mitigation -Engineering 36100 Investment Earnings 39001 Transfer In - General Fund TOTAL PROFESSIONAL SERVICES 44000 Professional Svcs Total Professional Svcs TRANSFERS OUT FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 233,849 463,507 650,649 181,570 - 82,095 4,662 - 463,507 466,007 100,967 2,500 1,152,825 463,507 566,974 466,007 27,855 112,148 8,995 27,855 112,148 - 8,995 9915-49001 Transfer Out to General Fund 271,758 - 150,000 9915-49124 Transfer to Park Dev Fund 75,000 9915-49250 Transfer to CIP Fund 661,463 119,541 100,967 - 9915-49250 Transfer to CIP Fund - Carryovers - Total Transfers 661,463 391,299 100,967 225,000 FUND BALANCE RESERVES 25500 Reserve 463,507 (39,940) 466,007 232,012 Total Fund Balance Res. 463,507 (39,940) 466,007 232,012 TOTAL 1,152,825 463,507 566,974466,007 133 CITY OF DIAMOND BAR Traffic Mitigation Fd (116) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $466,007 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 466,007 Restricted FB for Institute of Knowledge 82,000 Unrestricted Fund Balance 384,007 Transfer In from General Fund - Traffic Mitigation Fees Amount Budgeted: - TOTAL EXPENDITURE BUDGET $233,995 PROFESSIONAL SERVICES Professional Services Amount Budgeted: 8,995 Sasaki Transportation 8,995 TRANSFERS OUT Amount Budgeted: 225,000 Transfer to General Fund Fund (9915-49001) 150,000. Transfer toPark Development Fund (9915-49124) 75,000 Transfer to CIP Fund (9915-49250) - FUND BALANCE RESERVES Fund Balance Reserves Amount Budgeted: 232,012 232,012 134 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY91-92 to account for revenues received as a result of AB2766. AB2766 authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 9,000 9,000 30,800 17,853 25500 Approp Fund Balance 146,567 150,394 150,394 129,191 31810 Pollution Reduction Fees 69,956 71,400 65,000 65,000 36100 Interest Revenue 1,187 600 1,000 750 TOTAL 217,710 222,394 216,394 194,941 OPERATING EXPENDITURES 5098-42125 Telephone 5098-42205 Computer Maintenance 5098-42315 Membership/Dues Total Operating Exp. PROFESSIONAL SERVICES 5098-44000 Professional Services 5098-44030 Prof Svcs -Traffic Mgmt Spt Total Prof. Svcs. CAPITAL OUTLAY 5098-46100 Auto Equipment 5098-46230 Computer Equip -Hardware 5098-46235 Computer Equip -Software 5098-46250 Misc Equipment Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. TOTAL 25,995 40,350 40,350 41,850 25,995 40,350 40,350 41,850 - 9,000 9,000 30,800 17,853 17,853 - 30,800 26,853 26,853 - 1,085 15,000 15,000 15,000 9,436 51000 5,000 14,000 10,521 20,000 20,000 29,000 150,394 135,191 129,191 124,091 150,394 135,191 129,191 124,091 217,710 222,394 216,394 194,941 135 CITY OF DIAMOND BAR AIR QUALITY IMPROVEMENT FUND (118) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $194,941 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 129,191 Projected 129,191 Pollution Reduction Fees (31810) Amount Budgeted: 65,000 Based on history 65,000 Interest Revenue Amount Budgeted: 750 Based on Experience 750 TOTAL EXPENDITURE BUDGET $70,850 OPERATING EXPENDITURES Computer Maintenance (5553-42205) Amount Budgeted: 41,850 DB Intelligent Transportation Systems (DBITS) Transcore (Traffic Signal Software - PW) 20,000 HP - Server Maintenance and support (3 - Servers) 4,500 Cisco Network HW Support 8,500 Transit Pass Systems (On-line Sales) GovIS - TPS annual Maintenance & Support 5,000 eEye Digital Security - Secure IIS Maint. (Transit) 350 Verisign SSL Certificate (Transit - .gov & .us) 2,000 HP - Server Maintenance and support (1 - Server) 1,500 Membership/Dues (42315) Amount Budgeted: SGVCOG - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: - DB Traffic Mgt Center Support - Document Imaging - CAPITAL OUTLAY : Computer Equip - Hardware (46230) Amount Budgeted: 15,000 TPS HW Enhancements (Server) 12,500 DBITS HW Enhancements 2,500 Computer Equip - Software (46235) Amount Budgeted: 14,000 CV Web - Systems Enhancments 10,000 TPS - System Enhancements 4,000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 124,091 136 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 SB 821 FUND - Bike and Pedestrian Paths (TDA) FUND DESCRIPTION: The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via S13821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. ESTIMATED RESOURCES 25500 CIP Reserve 31880 SB821 Revenue -Current Yr 31880 S6821 Revenue -Reserves 36100 Investment Earnings TOTAL TRANSFERS OUT FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 50,030 50,030 - 50,000 50,000 (4,650) 35,414 30 50,030 100,030 45,380 35,414 9915-49250 Transfer to CIP Fund 50,000 45,380 - 9915-49250 Transfer to CIP Fund - Carryover - Total Transfers Out 50,000 45,380 - FUND BALANCE RESERVES 25500 Reserved 50,030 50,030 - 35,414 Total Fund Balance Res. 50,030 50,030 - 35,414 TOTAL 50,030 100,030 45,380 35,414 137 CITY OF DIAMOND BAR SB 821 Fund (119) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $35,414 ESTIMATED RESOURCES Approp Fund Balance Estimated Based on Budget SB821 Revenue -Current Yr (31880) Based on MTA Estimates Amount Budgeted: 35,414 35,414 SB821 Revenue -Reserves (31880) - Base on Previous Year Unused Allocation Interest Revenue (36100) Amount Budgeted: TOTAL EXPENDITURE BUDGET - TRANSFERS OUT Transfer to CIP Fund - (991549250) - Transfer to CIP Fund - Carryover (9915-49250) Amount Budgeted: FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 35,414 (reserved for project carryover) 35,414 138 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 Prop 1B Transportation Fund FUND DESCRIPTION: The Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Prop 1 B) was approved by the voters in November 2006. Prop 1 B provided bond funds to Cities to fund the maintenance and improvement of local transportation facilities. This fund has been created to account for this money. ESTIMATED RESOURCES 25500 CIP Reserve 31733 Prop 1B Revenues 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49250 Transfer to CIP Fund Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve Total Fund Balance Res. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 211,179 - - 7,647 - - - 216,826 - - - 218,826 - - 218,826 - - TOTAL 218,826 - - - 139 CITY OF DIAMOND BAR Prop 1 B Transportation Fd (120) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET - ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: - Reserved for Project Carryover - Prop 1B Revenues Amount Budgeted: - Based on Estimate - Interest Revenue (36100). Amount Budgeted: - TOTAL EXPENDITURE BUDGET - TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: - Reserved for project carryover 140 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 WASTE HAULER FUND FUND DESCRIPTION: The Waste Hauler Fund is new in FY 2013-14. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve - - - - 34662 Solid Waste Impact Fees - - - 120,844 36100 Investment Earnings - - - - TOTAL - - - 120,844 TRANSFERS OUT 9915-49250 Transfer to CIP Fund - - - 120,844 9915-49250 Transfer to CIP Fund - Carryover - Total Capital Outlay FUND BALANCE RESERVES 25500 Reserve _ Total Fund Balance Res. TOTAL - - - 120, 844 - - - 120,844 141 CITY OF DIAMOND BAR WASTE HAULER FUND (121) BUDGET DISCUSSION FY 2013-14 TOTAL RESOURCE BUDGET $120,844 ESTIMATED RESOURCES Fund Balance Reserve (25500) Amount Budgeted: - Based on Projections - Measure R Revenue (34662) Solid Waste Impact Fees Interest Revenue (36100) Amount Budgeted: 120,844 120,844 Amount Budgeted: TOTAL EXPENDITURE BUDGET $120,844 TRANSFERS OUT Transfer to CIP Fund (9915-49250) Amount Budgeted: 1203844 Residential & Collector Street Rehab Area 2 120,844 Transfer to CIP Fund - Carryovers (991549250) - FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 142 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 PARK FEES FUND (QUIMBY) FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. TOTAL 351,991 38,462 64,850 814 143 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected _ Proposed ESTIMATED RESOURCES 25500 Fund Balance Reserve 350,634 38,462 38,462 814 34555 Quimby Fees - 26,138 - 36100 Interest Revenue 1,357 - 250 - 39001 Transfers In - General Fund - - - - TOTAL 351,991 38,462 64,850 814 TRANSFERS OUT 9915-49250 Transfer Out - CIP 313,529 64,532 64,036 - 9915-49250 Transfer Out - CIP carryovers - 496 Total Capital Outlay 313,529 64,532 - 64,036 496 FUND BALANCE RESERVE 25500 Fund Balance Reserve 38,462 (26,070) 814 318 Total Fund Balance Reserve 38,462 (26,070). 814 318 TOTAL 351,991 38,462 64,850 814 143 CITY OF DIAMOND BAR PARK FEES FUND (QUIMBY) FYI 3-14 TOTAL RESOURCE BUDGET 814 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 814 814 Quimby Fees (34555) Amount Budgeted: - Interest Revenue (36100) Amount Budgeted: - TOTAL EXPENDITURE BUDGET 496 TRANSFERS OUT Transfers Out - CIP Fund (49250) Amount Budgeted: - Transfers Out - CIP Fund (49250) - Carryovers 496 Grandview Trail Design 496 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 318 318 144 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 PROP A - SAFE NEIGHBORHOOD PARKS FUND FUND DESCRIPTION: The County allocates voter approved funds to the City for the purpose of creating and maintaining an environment which addresses the needs of the City's at risk youth. This FY funds are being used toward the implemention of the youth master plan and the improvements being made to the Sycamore Canyon Trail. ESTIMATED RESOURCES 25500 Approp Fund Balance 31815 Prop A -Safe Nghbrhd Pks 36100 Investment Earnings TOTAL TRANSFERS OUT 9915-49001 Transfer to Gen Fund 9915-49141 Transfer to LLAD 41 9915-49250 Transfer to CIP Fund Total Transfers Out FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed (67,131) (191,245) (191,245) 23,932 149,109 207,465 357,212 120,340 - - 100 - 81,978 16,220 166,067 144,272 143,223 122,135 122,135 124,202 (20,000) 20,000 20,000 20,000 150,000 - - 273,223_..:. 142,135 142,135 144,202 FUND BALANCE RESERVES 25500 Reserve (191,245) (125,915) 23,932 70 Total Fund Balance Res. (191,245) (125,915) 23,932 70 TOTAL 81,978 16,220 166,067 144,272 145 CITY OF DIAMOND BAR PROP A SAFE NBRHD PKS FUND (123) FY 2613-14 TOTAL RESOURCE BUDGET $144,272 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: 23,932 23,932 Prop A -Safe Nghbrhd Pks (31816) Amount Budgeted: 120,340 Unrestricted Funds 89,272 Restricted Funds 31,068 TOTAL EXPENDITURE BUDGET $144,272 TRANSFERS OUT Transfer to Gen Fund (49001) Amount Budgeted: 124,202 Youth Master Plan Implementation 89,202 Landscape Maintenance 35,000 Transfer to LLAD 41 (49141) Amount Budgeted: 20,000 LLAD 41 20,000 transfer to 250 (46415) Amount Budgeted: - FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 70 70 146 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION: The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. ESTIMATED RESOURCES 25500 Approp Fund Balance 39116 Transfer In - Traffic Mit Fund 36100 Interest Revenue TOTAL PROFESSIONAL SERVICES 44300 PS - Special Studies CAPITAL EXPENDITURES 46305 Real Estate Acquisition 46410 Capital Improvement TRANSFERS OUT 9915-49001 Transfer to General Fund FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 8519 Total Transfers Out 410,214 570,469 163,510 163,510 (1,233) 75,000 3,255 - 1,000 - 573,724 163,510 164,510 73,767 9915-49250 Transfer to CIP Fund 410,214 170,834 165,743 - 9915-49250 Transfer to CIP Fund - Carryover 8519 Total Transfers Out 410,214 170,834 165,743 8,519 FUND BALANCE RESERVES 25500 Reserve 163,510 (7,324) (1,233) 65,248 Total Fund Balance Res. 163,510 (7,324) (1,233) 65,248 TOTAL 573,724 163,510 164,510 73,767 147 CITY OF DIAMOND BAR PARK & FACILITY DEVELOPMENT FD (124) BUDGET DISCUSSION FY"13-"14 TOTAL RESOURCE BUDGET $73,767 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: (1,233) Estimated Based on Actual Exp. (1,233) Transfer In - Traffic Mitigation Fund (39116) Amount Budgeted: 75,000 Transfer In - GF money in Traffic Mitigation Fund 75,000 Interest Revenue (36100) Amount Budgeted: Based on Experience - TOTAL EXPENDITURE BUDGET $8,519 TRANSFERS OUT Transfer to CIP Fund (49250) Amount Budgeted: - Transfer to CIP Fund - Carryovers (49250) Amount Budgeted: 8,519.00 Grandview Trail Design 8,519 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 65,248 148 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31630 CDBG Revenue -Carry Over - - - - 31630 CDBG Revenue 506,288 539,966 373,555 301,190 TOTAL 506,288 539,966 373,555 301,190 PERSONNEL SERVICES XXXX-40010 Salaries XXXX-40020 Over -time Wages XXXX-40070 City Paid Benefits XXXX-40080 Retirement XXXX40083 Worker's Camp. Exp. XXXX-40084 Short/Long Term Disability XXXX-40085 Medicare XXXX-40090 Benefit Allotment Total Personnel SUPPLIES 5215-41200 Operating Supplies Total Supplies 6,236 9,053 7,553 5,078 105 - 160.00 - 113 234 234 131 1,237 1,513 1,013 878 120 181 181 102 37 55 55 31 99 131 131 74 1,365 2,326 965 1,348 9,312 13,493 10,292 7,640 1,046 2,208 2,208 2,219 1,046 2,208 2,208 2,219 OPERATING EXPENDITURES 5215-4211.5 Advertising - - - - 5350-42335 Travel -Mileage & Auto Allo - 5215-42355 Contributions -Com Groups 24,332 33,000 16,500 13,087 Total Operating Exp. 24,332 33,000 16,500 13,087 PROFESSIONAL SERVICES 5215-44000 Professional Services 151,000 178,590 158,078 157,849 Total Prof. Svcs. 151,000 178,590 158,078 157,849 TRANSFERS OUT 9915-49001 Transfer to Gen Fd - - - 9915-49250 Transfer to CIP Fund 320,598 165,965 186,477 120,396 9915-49250 Transfer to CIP Fund - Carryovers - - Total Transfers Out 320,598 165,965 186,477 120,396 CDBG Carry Over - 146,710 - - TOTAL 506,288 539,966 373,555 301,191 149 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $301,190 ESTIMATED RESOURCES CDBG Revenue -Carry Over (31630) Amount Budgeted: - CDBG Revenue (31630) Amount Budgeted: 301,190 Based on CDC awarded amount 301,190 TOTAL EXPENDITURE BUDGET $301,191 PERSONNEL SERVICES Amount Budgeted: 7,640 Senior Program: Com Svcs - Coordinator (D96904-13) 0,19 FT 7,640 SUPPLIES Operating Supplies (41200) Amount Budgeted: 2,219 City Senior Program (D96904-13) ' 2,219 OPERATING EXPENDITURES Advertising (42115) Amount Budgeted; Public Hearing Notices Contributions -Com Groups (42355) Amount Budgeted: 13,087 YMCA Childcare & Day Camp (600873-13) 13,087 Senior Club Support (D96904-13) - PROFESSIONAL SERVICES Amount Budgeted: 157,849 Professional Services (44000) Senior Program Liability Insurance Premiums - (D96904-13) 4,000 Contract Admin - Senior Programming (D96904-13) 1,539 Contract Admin - YMCA Childcare (600873-13) 2,3.10 Home Improvement Loan Pgm (600503-13) 120,000 HIP Consultanting Svcs (600873-13) 30,000 TRANSFERS -OUT Transfer Out - General Fund (9915-49001) Amount Budgeted: - 150 CITY OF DIAMOND BAR CDBG Fund (125) BUDGET DISCUSSION FYI 3-14 Page 2 Transfer Out - CIP (9915-49250) Amount Budgeted: 120,396 ADA Sidewalk Improvements (601544-13) 53,148 Contract Admin - Sidewalk Improvements (601544-13) 7,248 ADA Walkways and Ramps -Bark Park (601552-13) 51,000 Contract Admin - Walkways and Ramps (601552-13) 9,000 151 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 201314 CITIZENS OPTION FOR PUBLIC SAFETY FUND DESCRIPTION: The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. There are some remaining funds which will be used to provide some at risk youth counseling, a contibution to Project Sister, and transfer to the General Fund to partially fund the City's contracted Law Enforcement Technician. OPERATING EXPENDITURES 4411-42200 Equipment Maintenance - 500 Total Operating Exp. - 500 PROFESSIONAL SERVICES 4411-44000 Professional Svcs FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Total Professional Svcs Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31855 Public Safety Grant- State 100,000 100,000 100,000 100,000 36100 Interest Revenue 1,059 500 500 500 25500 Fund Balance Reserve 142,615 82,173 82,173 70,173 TOTAL 243,674 182,673 182,673 170,673 SUPPLIES 87,772 110,164 106,000 107,322 4411-41200 Operating Supplies - OPERATING EXPENDITURES 4411-42200 Equipment Maintenance - 500 Total Operating Exp. - 500 PROFESSIONAL SERVICES 4411-44000 Professional Svcs 4,400 5,000 5,000 5,000 Total Professional Svcs 4,400 5,000 5,000 5,000 CAPITAL OUTLAY 4411-46250 Misc Equipment 69,329 5,000 1,500 5,000 Total Capital Outlay 69,329 5,000 1,500 5,000 TRANSFER -OUT 9915-49001 Transfer Out -General Fund 87,772 110,164 106,000 107,322 87,772 110,164 106,000 107,322 FUND BALANCE RESERVE 25500 Fund Balance Reserve 82,173 62,009 70,173 53,351 Total Fund Balance Reserve 82,173 62,009 70,173 53,351 TOTAL 243,674 182,673 182,673 170,673 152 CITY OF DIAMOND BAR COPS Fund (126) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $170,673 ESTIMATED RESOURCES Public Safety Grant - State (31855) Amount Budgeted: 100,000 Assumed State will continue to fund. 100,000 Interest Revenue (36100) Amount Budgeted: 500 500 Fund Balance Reserve Amount Budgeted: 70,173 Estimated based on projections 70,173 TOTAL EXPENDITURE BUDGET $117,322 OPERATING EXPENDITURES Equipment Maintenance (42200) Amount Budgeted: - PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 5,000 Project Sister - At Risk Youth Counseling 5,000 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 5,000 Miscellaneous Equipment 5,000 TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: 107,322 Law Enf Tech 82,322 Fingerprinting Program 25,000 FUND BALANCE RESERVES Amount Budgeted: 53,351 153 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 NARCOTICS ASSET FORFEITURE FUND FUND DESCRIPTION: During FY1996-97, the City received Narcotics Asset Forfeiture funds from the Federal Government. It is required that these funds be used to enhance drug and law enforcement activities. CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out - General Fund 103,586 119,418 98,000 65,863 Total Transfer Out 103,586 119,418 98,000 65,863 FUND BALANCE RESERVE 25500 Fund Balance Reserve 162,363 43,445. 65,363 - Total Fund Balance Reserve 162,363 43,445 65,363 - TOTAL 265,949 162,863 163,363 65,863 154 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 31852 Asset Forfeiture Revenue 36100 Interest Revenue 2,010 500 1,000 500 25500 Fund Balance Reserve 263,939 162,363 162,363 65,363 TOTAL 265,949 162,863 163,363 65,863 CAPITAL OUTLAY 4411-46250 Misc Equipment Total Capital Outlay TRANSFER -OUT 9915-49001 Transfer -out - General Fund 103,586 119,418 98,000 65,863 Total Transfer Out 103,586 119,418 98,000 65,863 FUND BALANCE RESERVE 25500 Fund Balance Reserve 162,363 43,445. 65,363 - Total Fund Balance Reserve 162,363 43,445 65,363 - TOTAL 265,949 162,863 163,363 65,863 154 CITY OF DIAMOND BAR NARCOTICS ASSET FORFEITURE FUND (127) FY13-14 155 1 TOTAL RESOURCE BUDGET $65,863 ESTIMATED RESOURCES Approp Fund Balance Amount_ Budgeted: 65,363 Based on Projection 65,363 Interest Revenue. (36100) Amount Budgeted: 500 Based on History 500 TOTAL EXPENDITURE BUDGET $65,863 CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: - TRANSFERS OUT Transfer Out -General Fund (49001) Amount Budgeted: 65,863 Narcotic Deputy (STAR Program) 65,863 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 155 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION: During FYI 999-2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES _ 31857 CA Law Enf Equip Pgm 36100 Interest Revenue 338 200 200 200 25500 Fund Balance Reserve 46,986 40,970 40,970 36,470 TOTAL 47,324 41,170 41,170 36,670 CONTRACT SERVICES 45401 CS -Sheriff Department CAPITAL OUTLAY 4411-46250 Misc Equipment 6,354 10,000 4,700 10,000 Total Capital Outlay 6,354 10,000 4,700 10,000 FUND BALANCE RESERVE 25500 Fund Balance Reserve 40,970 31,170 36,470 26,670 Total Fund Balance Reserve 40,970 31,170 36,470 26,670 TOTAL 47,324 41,170 . 41,170 36,670 156 CITY OF DIAMOND BAR CA LAIN ENFORCEMENT EQUIPMENT PROGRAM FUND (128) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $36,670 Approp Fund Balance Amount Budgeted: 36,470 Estimated Based on Projectons 36,470 CA Law Enf Equip Pgm Amount Budgeted: - Interest Revenue (36100) TOTAL EXPENDITURE BUDGET Amount Budgeted: $10,000 r 200 CONTRACT SERVICES Amount Budgeted: - CS -Sheriff Department (45401) - CAPITAL OUTLAY Misc Equipment (46250) Amount Budgeted: 10,000 High Technology Equipment Requested by Sheriffs Dept. 1 0, 000 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 26,670 157 CITY OF DIAMOND BAR SPECIAL. FUNDS BUDGET FY 2013-2014 Edward Byrne Justice Assistance Grant Fd FUND DESCRIPTION: The Edward Byrne Memorial Justice Assistance Grant Program allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. This grant replaces the former Local Law Enforcement Block Grant program which was suspended several years ago. This year these funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. ESTIMATED RESOURCES 31651 Public Safety Grant _ State 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL TRANSFER -OUT 9915-49001 Transfer Out -General Fund FUND BALANCE RESERVE 25500 Fund Balance Reserve FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 34,385 - - - (247) - - 157 - - - 34,295 - - 34,295 - - 34,295 - - - TOTAL 34,295 - - 158 CITY OF DIAMOND BAR Edward Byrne Justice Assistance Grant Fd BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET - ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted:" - Projected Year End Estimates - TOTAL EXPENDITURE BUDGET - TRANSFERS -OUT Transfer Out -General Fund (49001 ) Amount Budgeted: - Speciat School Patrols - FUND BALANCE RESERVES Amount Budgeted: - 159 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 Justice Assistance Grant Fd -ARRA FUND DESCRIPTION: The American Recovery and Reinvestment Act (ARRA) Justice Assistance Grant Program allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. These funds will be used for special law enforcement programs such as DUI enforcement, additional school patrols and burglary patrols. ESTIMATED RESOURCES 31650 EB Justice Asst Grant 36100 Interest Revenue 25500 Fund Balance Reserve TOTAL TRANSFER -OUT 9915-49001 Transfer Out -General Fund FUND BALANCE RESERVE 25500 Fund Balance Reserve TOTAL FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Ad_usted Pro'ected Proposed 23,177 - 1,264 - (1,264) (1,264) - 23,M (1,264) - - 24,441 24,441 (1,264) (1,264) - - (1,264) (1,264) - --- 23,177 (1,264) - - 160 CITY OF DIAMOND BAR Justice Assistance Grant Fund - ARRA BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES Fund Balance Reserve Amount Budgeted: - Projected Year End Estimates - TOTAL EXPENDITURE BUDGET - TRANSFERS -OUT Transfer Out -General Fund (49001) Amount Budgeted: - Special School Patrols - FUN© BALANCE RESERVES Amount Budgeted: - 161 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 LANDSCAPE MAINTENANCE - DIST #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. ESTIMATED RESOURCES 25500 Approp Fund Balance 30300 Prop Tx -Sp Assessment 36100 Interest Revenue 39001 Transfer in - General Fund 121,000 TOTAL Cs]Z� 7Yi[►Lel�:l;►1i11ti11:7= FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 15,152 - - - 264,307 267,705 267,705 271,185 100 27,616 17,712 14,678 11,962 307,175 285,417 282,383 283,147 5538-42115 Advertising 3,969 7,700 7,700 5,000 5538-42126 Utilities 145,571 116,325 121,000 116,325 5538-42210 Maint. of Grounds]Bldgs 12,116 15,775 7,000 16,200 Total Operating Exp. 161,656 139,800 135,700 137,525 PROFESSIONAL SERVICES 5538-44000 Professional Services 4,269 5,066 5,066 4,005 Total Prof. Svcs. 4,269 5,066 5,066 4,005 CONTRACT SERVICES 5538-45500 Contract Services 141,250 141,617 141,617 141,617 Total Contract Svcs. 141,250 141,617 141,617 141,617 CAPITAL_ IMPROVEMENTS 5538-46410 Capital Projects Total Capital Imprvmnts FUND BALANCE RESERVES 25500 Reserve - (1,066) - Total Fund Balance Res. - (1,066) - - TOTAL 307,175 285,417 282,383 283,147 162 CITY OF DIAMOND BAR LLAD 38 (138) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $283,147 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: - Actual Fund Balance Prop Tx -Sp Assessment (30300) Amount Budgeted: 271,185 Property Tax 271,185 Transfer In - General Fd (39001) Amount Budgeted: 11,962 To Cover Deficit - to be repaid to Gen Fd 11,962 TOTAL EXPENDITURE BUDGET $283,147 PERSONNEL SERVICES Amount Budgeted: OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 116,325 Water 109,325 Edison 7,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 16,200 As -needed Maintenance 15,000 Weed Removal by LA County Ag (DBBIvd south of Sunset Xing) 1,200 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,005 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 141,617 Contract Maintenance (Excel) 140,617 Extra gopher control contract at S, Brea Canyon Rd/along 57 Fwy 1,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) . Amount Budgeted: 163 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance 6,681 with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive 5,000 a special assessment on their property taxes. This fund accounts for this district's operations. 63,300 71,000 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 6,269 Actual Adjusted Projected _ Proposed ESTIMATED RESOURCES Total Operating Exp. 73,362 25500 Approp Fund Balance (7,554) (9,464) (9,464) - 30300 Prop Tx -Sp Assessment 161,530 162,630 162,630 164,744 36100 Interest Revenue 117 5539-44000 Professional Services 39001 Transfer In - General Fund 68,652 95,652 114,035 81,938 TOTAL 222,745 248,818 267,201 246,682 OPERATING EXPENDITURES 5539-42115 Advertising 6,681 9,000 9,000 5,000 5539-42126 Utilities 60,412 63,300 71,000 71,000 5539-42210 Maint. of Grounds/Bldgs 6,269 25,150 25,150 9,850 Total Operating Exp. 73,362 97,450 105,150 85,850 PROFESSIONAL SERVICES 5539-44000 Professional Services 4,268 5,719 5,719 4,500 Total Prof. Svcs. 4,268 5,719 5,71.9 4,500 CONTRACT SERVICES 5539-45500 Contract Services 139,331 139,332 139,332 139,332 5539-45519 Weed Abatement 14,706 17,000 17,000 17,000 Total Contract SVCS. 154,037 156,332 156,332 156,332 CAPITAL IMPROVEMENTS 5539-46410 Capital Improvements 542 - - - Total Capital Expenditures. 542 FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp _ X9,464) (10,683) - - Total Fund Balance Res. (9,464) (10,683) TOTAL 222,745 248,818 267,201 246,682 164 CITY OF DIAMOND BAR LLAD 39 (139) BUDGET DISCUSSION FYI 3-14 TOTAL RESOURCE BUDGET $246,682 ESTIMATED RESOURCES Approp Fund Balance (25500) Amount Budgeted: Estimated Based on Projections Prop Tx -Sp Assessment (30300) Amount Budgeted: 164,744 Property Tax 164,744 Transfer In - General Fd (39001) Amount Budgeted: 81,938 To Cover Deficit - to be repaid to Gen Fd 81,938 TOTAL EXPENDITURE BUDGET $246,682 PERSONNEL SERVICES Amount Budgeted: District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 5,000 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 71,000 Water -- lncrease in Water Rates for Pumping 66,500 Edison 4,500 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 9,850 As -needed Maintenance 6,750 Fire Ant Eradication at Five Mini -Parks 2,500 Play Surface Repairs at Longview North 600 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 139,332 Contract Maint- Excel 139,332 Weed Abatement (45519) Amount Budgeted: 17,000 Weed Abatement 17,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: - 165 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #41. This district was setup in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. OPERATING EXPENDITURES 5541-42115 Advertising 3,308 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 34,667 36,250 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 7,000 17,000 Total Operating Exp. 41,993 25500 Approp Fund Balance 20,666 24,806 24,806 - 30300 Prop Tx -Sp Assessment 121,372 122,157 122,157 123,745 36100 Interest Revenue 286 - - - 39001 Transfer in - General Fund 37,888 22,723 17,676 26,935 39123 Transfer in - Prop A (20,000) 20,000 20,000 10,000 76,740 TOTAL 160,212 189,686 184,639 160,680 OPERATING EXPENDITURES 5541-42115 Advertising 3,308 9,200 9,200 5,000 5541-42126 Utilities 34,667 36,250 36,250 36,250 5541-42210 Maint. of GroundsB€dgs 4,018 7,000 7,000 17,000 Total Operating Exp. 41,993 52,450 52,450 58,250 PROFESSIONAL SERVICES 5541-44000 Professional Services 4,268 5,719 5,719 4,500 Total Prof. Svcs. 4,268 5,719 5,719 4,500 CONTRACT SERVICES 5541-45500 Contract Services 49,726 49,730 49,730 49,730 5541-45519 CS-Weed/Pest Abatement 39,419 76,740 76,740 48,200 Total Contract Svcs. 89,145 126,470 126,470 97,930 CAPITAL IMPROVEMENTS 554146410 Capital Expenditures FUND BALANCE RESERVES 25500 Reserve - Future Capital Imp 24,806 5,047 - - Total Fund Balance Res. 24,806 5,047 - - TOTAL 160,212 189,686 184,639 160,680 166 CITY OF DIAMOND BAR LLAD 41 (141) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $160,680 ESTIMATED RESOURCES Approp Fund Balance (25600) Amount Budgeted: Prop Tx -Sp Assessment (30300) Amount Budgeted: 123,745 Property Tax 123,745 Interest Revenue Amount Budgeted: Based on Experience Transfers In Amount Budgeted: 36,935 General Fund 26,935 Prop A SP Fund 123 10,000 TOTAL EXPENDITURE BUDGET $160,680 PERSONNEL SERVICES Amount Budgeted - District is being subsidized by General Fund Staffing. OPERATING EXPENDITURES Advertising (42115) Amount Budgeted: 6,000 Annual Updates and Public Hearing Notices Utilities (42126) Amount Budgeted: 36,250 Water 34,250 Edison 2,000 Maint. of Grounds/Bldgs (42210) Amount Budgeted: 17,000 As -needed Maintenance 7,000 Poison Oak Removal 10,000 PROFESSIONAL SERVICES Professional Services (44000) Amount Budgeted: 4,500 Assessment Engineer CONTRACT SERVICES Contract Services (45500) Amount Budgeted: 49,730 Contract Maintenance: Excel landscape Maint 49,730 CS-Weed/Pest Abatement (45519) Amount Budgeted: 48,200 L.A. County Ag 20,200 Fire Brushing by Goats 18,000 Fire Brushing hand work by CCC 10,000 FUND BALANCE RESERVES Reserve -Future Capital Imp (25500) Amount Budgeted: 167 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT FUND FUND DESCRIPTION: The City received one time Energy Efficiency and Conservation Block Grant Funds from the Department of Energy. The purpose is to fund energy efficient improvements to facilities, transportation management systems, and lighting projects. EXPENDITURES 5610-41200 Operating Supplies 3,870 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 260,979 - - Actual Adjusted Projected Proposed ESTIMATED RESOURCES PROFESSIONAL SERVICES 25500 Approp Fund Balance (16,580) (260) (260) - 31631 EECBG Revenue 308,731 260,979 - 36100 Investment Earnings 133 92 39001 Transfer In - General Fund 260,979 16$ Total Capital Expends TOTAL 292,284 260,719 - - EXPENDITURES 5610-41200 Operating Supplies 3,870 - - 5610-46310 Building Imrpovements 260,979 - - 3,870 260,979 - - PROFESSIONAL SERVICES 5215-44000 Professional Services - _ Total Prof. Svcs. - Capital Expenditures 5610-46250 Misc Equipment 27,695 5610-46310 Bldg Improvements 260,979 Total Capital Expends 288,674 TRANSFERS OUT 9915-49250 Transfer Total Transfers Out - - RESERVES 31830 Fund Balance (260) (260) - - Total Reserves (260) (260) _ TOTAL 292,284 260,719 - - 5/2/2013 ow CITY OF DIAMOND BAR EECBG Fund (156) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET - ESTIMATED RESOURCES Appropriated Fund Balance (25500) Amount Budgeted: - EECBG Revenue (31631) Amount Budgeted: - Draw down from Dept. of the Treasury TOTAL EXPENDITURE BUDGET EXPENDITURES Amount Budgeted: - Transportation Improvements (5610-46250) ITS Synchronization Project - Building Improvements (5610-46310) City Hall Solar Photovoltaic System TRANSFERS -OUT Transfer Out Amount Budgeted: - FUND BALANCE RESERVES EECBG Resources Amount Budgeted: - 169 F U) F U W a0 m� na Z 0wT Q � r Q W LL o OW d U � F a a U y O m W UZ N M W O 7 d E N 3 a x 0 o a o 0 E o N 6 m � rn rn J4 m � O O O J W � rnyUQ m O x d Ci ooq om 0 Nn oe�i E m d d u o a o 0 o m rn m � O j 4 4 Q N r� u d N Y N � U m NCL C O m N O N a` U1 O G O O N •600 3 m 4 0� 000U� mora O O n ID iNMC1 om ry M d ❑ d � od CL m eEE a O � y � •o V) j m IF � � C — d -E d m a E o` m R 0 O a o 04 o m o P O N o rn ci o mho �mlrr F 170 m o 0 N CO O W W k0 I o m o o W D] Q O n�Noa m 3 0 O O c `L O v O 7 d E o a 0 0 0 0 o a o �Q Y 6 � rn rn J4 O O W � rnyUQ m O E2 T a y E m d d u o a o 0 o m rn m OCi� O j 4 4 N r� d ❑ d � od CL m eEE a O � y � •o V) j m IF � � C — d -E d m a E o` m R 0 O a o 04 o m o P O N o rn ci o mho �mlrr F 170 m o 0 N CO O W W k0 I o m o o W D] Q O n�Noa m 3 0 R g y c `L c d E O W t` d d i C R Y 6 � rnyUQ m O E2 T E m d d u o e - �vav 2 Ol r F L� © V. # C N r� u d N Y N � W N a IL J F- U W m0 R O [L Z OZY a m T LL 0 0 L F U J a a v rnoa�i of o � rn°� vv nns ca'ntim �'w m C600 ago 171 L y C C 0 m d z a a L c � m 0 Q C ✓i J O '6 u U_ocd NFQU21Q E m v ommvm��w room DC7=�C7a2 4-}--C1dU� 0I a 0 0 r r �2 N N N� 1 LL V_ 171 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 CAPITAL. IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers in from other funds and have been identified for specific capital projects. CAPITAL OUTLAY 5215-46420 Misc. Capital Improvements 5510-46411 Street Improvements FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 5510-46412 Traffic Mgt Improvements Actual Adjusted Projected Proposed ESTIMATED RESOURCES - 1,120,000 219,810 900,190 25500 Appropriated Fund Balance (37,060) (332,407) (332,407) 131,946 31333 Tr Mgmt System Rev -County 9,365 14,403 37,495 31620 FEMA Revenue 4,560 1,307,487 442,704 1,029,270 31819 Rivers & Mtns Cons Grt 4,163,704 - 76,230 6,289,748 31820 Land & Conservation Grant - 27,750 - 205,648 31821 Recreation Trails Grant 71,228 131,946 233,692 - Total Fund Balance Res. Nature Ed. Grant (Prop 84) (368,101) 131,946 367,729 - 31841 ARRA Revenue - 31883 Hazard Elimination Pgm 1,846 39001 Transfer in - General Fd - 39001 Transfer in - General Fd Res 135,528 274,728 116,613 346,956 39109 Transfer in - Waste Hauler Fund 120,844 39110 Transfer in - Measure R 704,307 799,674 210,551 1,279,190 39111 Transfer in - Gas Tax 576,245 1,333,783 560,784 1,633,835 39112 Transfer in - Prop A - - - 39113 Transfer in - Prop C Transit 290,107 1,281,038 600,047 985,800 39114 Transfer in - SAFETEA-LU - 2,242,000 741,810 1,599,410 39116 Transfer in - Traf Imp Fund 661,463 119,541 100,967 224,437 39119 Transfer in - TDA Fd - 50,000 45,380 - 39120 Transfer in - Prop 1B 218,826 - 39122 Transfer in m Quimby 313,529 64,532 64,036 496 39123 Transfer in - Prop A - SPks 150,000 - 39124 Transfer in - Park Developmt 410,214 170,834 165,743 8,519 39125 Transfer in - CDBG 320,598 165,965 186,477 120,396 39139 Transfer in - LLAD 39 541 TOTAL 3,831,297 6,197,438 .2,807,418 6,657,477 CAPITAL OUTLAY 5215-46420 Misc. Capital Improvements 5510-46411 Street Improvements -2,131,856 3,214,428 1,578,727 3,355,727 5510-46412 Traffic Mgt Improvements 393,346 581,162 169,460 510,000 5510-46413 Transportation Infrastructure - 1,120,000 219,810 900,190 5310-46415 Park & Rec Improvements 1,348,084 328,059 263,571 494,561 5510-46416 Landscape & Irrigation Imp 35,596 14,403 1,200 5510-46420 Misc. Capital Improvements 254,822 1,307,487 442,704 1,029,270 Total Capital Outlay 4,163,704 6,565,539 2,675,472 6,289,748 FUND BALANCE RESERVES 25500 Reserve - f=uture Capital Imp (332,407) (368,101) 131,946 367,729 Total Fund Balance Res. (332,407) (368,101) 131,946 367,729 TOTAL 3,831,29]„ 6,197,438 2,807,418 6,657,477 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $6,657,477 ESTIMATED RESOURCES Approp Fund Balance Land & Water Conservation Grant (31820) Grandview Trail Design Grandview Trail Construction Grandview Trail Link Construction Amount Budgeted: Amount Budgeted: 131,946 131,946 205,648 27,750 88,290 89,608 Recreation Trails Grant (31821) Amount Budgeted: - P & R Improvements - Transfers In - Prop 84 NEFP Grant Amount Budgeted: Trails Exhibits Transfers In - General fund (39001) Amount Budgeted: FY 13-14 New Projects: Transfers In - General Fund Reserves (39001) Amount Budgeted: 346,956 FY 13-14 New Projects: Grandviw Trail Link Construction 89,608 Design of Heritage Park Comm Ctr Impr 50,000 FY 12-13 Carryovers: Grandview Trail Construction 88,290 Residential Slurry Seal Area 1 B 119,058 Transfers In -Waste Hauler Fund (39109) Amount Budgeted: 120,844 FY 13-14 New Projects: Residential & Collector Street Rehab Area 2 120,844 -Transfers In - Measure R (39110) Amount Budgeted: 1,279,190 FY 13-14 New Projects: Residential & Collector Street Rehab Area 2 703,271 FY 12-13 Carryovers: Residential Slurry Seal Area 1 B 435;919 Neighborhood Traffic Mgmt Program 40,000 Comprehensiv Groundwater Drainage Study 100,000 Transfers In - Gas Tax (39111) Amount Budgeted., 1,633,835 FY 13-14 New Projects: Residential & Collector Street Rehab Area 2 675,885 Morning Canyon Recon (DB Blvd to Stonepine) 300,000 FY 12-13 Carryovers: Collectors - Area B 130,950 Residential Slurry Seal Area 1 B 527,000 Transfers In - Prop A (39112) Amount Budgeted: - 173 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FY13-14 PAGE 2 Transfers In - Prop C (39113) Amount Budgeted: 985,800 FY 13-14 New Projects: Zone 1 Arterial Overlay 230,000 Traffic Signal Infrastructure Upgrades 100,000 Median Modification - DB Blvd/Kiowa Crest 50,000 FY 12-13 Carryovers: Zone 7 Arterial Slurry 112,800 TS - Battery Backup Systems 370,000 Median Modification - Grand/Summitridge 81,000 Median Modification - DB BlvdlSilver Hawk 42,000 Transfers In - SAFETEA-LU (39114) Amount Budgeted: 1,599,410 FY 12-13 Carryovers: Lemon Ave Interchange 900,190 Grand Ave. Enhancement 699,220 Transfer In - Traffic Mit Fund (39116) Amount Budgeted: 224,437 FY 13-14 New Projects: Residential & Collector Street Rehab Area 2 224,437 Transfer In - Quimby (39122) Amount Budgeted: 496 FY 12-13 Carryovers: Grandview Trail Design 496 Transfers In - Park Dev Fund (39124) FY 12-13 Carryovers: Grandview Trail Design Transfers In - CDBG (39125) FY 13-14 New Projects: ADA Access to Dog Park Contract Admin - ADA Access to Dog Park Area 2 Sidewalk ADA Improvements Contract Admin - ADA Improvements TOTAL EXPENDITURE BUDGET Amount Budgeted: 8,519 8,519 Amount Budgeted: 120,396 $6,657,477 51,000 9,000 53,148 7,248 CAPITAL OUTLAY Street Improvements (5510-46411) Amount Budgeted: 3,365,727 Residential & Collector Street Rehab Area 2 1,500,000 Zone 1 Arterial Overlay 230,000 Morning Canyon Reconstruction 300,000 Street Improvements Carryovers (5510-46411) 01413 Residential Slurry Seal - Area 1 B 1,081,977 24313 Collectors - Area 1 B 130,950 23913 Zone 7 Arterial Slurry 112,800 174 CITY OF DIAMOND BAR CAPITAL IMPROVEMENT PROJECTS FUND (250) BUDGET DISCUSSION FYI 3-14 Traffic Mgt Improvements (5510-46412) Amount Budgeted: 510,000 Traffic Signal Infrastructure Upgrades 100,000 PAGE 3 Traffic Mgt Improvements Carryovers (5510-46412) 22313 Neighborhood Traffic Mgmt Program 40,000 25613 TS - Battery Backup System 370,000 Transportation Infrastructure (5510-46413) Lemon Ave. Interchange Project Park & Ree Improvements (5310-46415) Design of Heritage Park Comm Center Imp Grandview Trail Construction Grandview Trail Link Construction ADA Access to Dog Park Park & Rec Imp Carryovers (5310-46415) Grandview Trail Design Amount Budgeted: 900,190 900,190 Amount Budgeted: 494,561 50,000 176,580 179,216 52,000 36,765 Mise Improvements (5510-46420) Amount Budgeted: 1,029,270 Area 2 Sidewalk ADA Improvements 57,050 Median Modification - DB BlvdlKiowa Crest 50,000 Misc Improvements Carryovers (5510-46420) 20612 Median Modification - Grand/Summitridge 81,000 26(513 Median Modification - DB Blvd/Silver Hawk 42,000 26713 Comprehensiv Groundwater Drainage Study 100,000 22813 Grand Ave. Enhancement 699,220 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted: 367,729 175 CITY OF DIAMOND BAR DEBT SERVICE BUDGET FY 2013-2014 DEBT SERVICE FUND FUND DESCRIPTION: This fund was established to account for the debt service on the 2002 fixed rate bonds used to finance the Diamond Bar Center. The fund will account for principal and interest payments on the bonds and any banking charges related to the bond. The costs will be reimbursed by means of a transfer from the General Fund. OTHER EXPENDITURES 4090-42128 Banking Charges 4090-47050 Bond Principal 4090-47100 Interest Expense 4090-47120 Bond Issuance Costs Total Other Exp. FUND BALANCE RESERVE 25500 Fund Balance Reserve Total Fund Balance Res. TOTAL 11 3,360 FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 335,000 335,000 Actual Adjusted Projected Proposed r' ESTIMATED RESOURCES 143,828 - - 25500 Approp Fund Balance 333,694 2 2 - 36100 Investment Earnings 20 - - - 36610 Rental Income - - - - 36700 Bond Proceeds 11,790,000 - - - 36710 Band Premium 252,381 - - - 39001 Transfer from General Fund 540,533 837,316 837,316 - TOTAL 12,916,628 837,318 837,318 - OTHER EXPENDITURES 4090-42128 Banking Charges 4090-47050 Bond Principal 4090-47100 Interest Expense 4090-47120 Bond Issuance Costs Total Other Exp. FUND BALANCE RESERVE 25500 Fund Balance Reserve Total Fund Balance Res. TOTAL 11 3,360 3,360 3,500 12,510,000 335,000 335,000 350,000 262,787 498,956 498,958 488,906 143,828 - - - 12,916,626 837,316 837,318 842,406 2 2 - - 2 2 - 12,916,628 837,318 837,318 842,406 176 CITY OF DIAMOND BAR DEBT SERVICE FUND (370) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET ESTIMATED RESOURCES $842,406 Approp Fund Balance Amount Budgeted: Estimated Based on Projections Interest Revenue (36100) Based on history Amount Budgeted: Transfer In - General Fund (39001) Amount Budgeted: 842,406 842,406 TOTAL EXPENDITURE BUDGET $842,406 OTHER EXPENDITURES Debt Service Expenditures Amount Budgeted: 838,906 Bond Principal (47050) 350,000 Interest Expense (47100) 488,906 Banking Charges (42128) Amount Budgeted: 3,500 Banking.Charges 3,500 FUND BALANCE RESERVES Reserve (25500) -Amount Budgeted: - 177 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 61;14 aI1,E--111:L•l111Cy4111z1.01 FUND DESCRIPTION, This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a seat -insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed ESTIMATED RESOURCES 408147200 Insurance Expenditures 25500 Approp Fund Balance 1,263,235 1,253,574 1,253,574 1,254,580 36100 Interest Revenue 7,767 4,500 5,500 5,000 36900 Misc Revenue 17,977 444,517 408,911 413,405 39001 Transfer in - General Fund 409,112 448,379 408,911 150,634 25500 Fund Balance Reserve TOTAL 1,698,091 1,706,453 1,667,985 1,410,214 OTHER EXPENDITURES 408147200 Insurance Expenditures 22,132 30,300 30,300 12,175 4081-47210 Insurance Deposits 422,385 378,611 383,105 398,039 4081-47221 Insured Losses Total Other Exp. 444,517 408,911 413,405 410,214 FUND BALANCE RESERVE 25500 Fund Balance Reserve 1,253,574 1,297,542 1,254,580 1,000,000 Total Fund Balance Res. 1,253,574 1,297,542 1,254,580 1,000,000 TOTAL 11,698,091 1,706,453 1,667, 985 1,410,214 178 CITY OF DIAMOND BAR SELF INSURANCE FUND (510) BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $1,410,214 ESTIMATED RESOURCES Approp Fund Balance Amount Budgeted: 1,254,580 Estimated Based on Projections 1,254,580 Interest Revenue (36100) Amount Budgeted: 5,000 Based on history 5,000 Transfer In - General Fund (39001) Amount Budgeted:. 150,634 Transfer In 150,634 TOTAL EXPENDITURE BUDGET $410,214 OTHER EXPENDITURES Insurance Expenditures (47200) Amount Budgeted: 12,175 Crime Insurance Renewal 1,391 Property Insurance 10,784 Insurance Deposits (47210) Amount Budgeted: 398,039 Insurance Deposits 398,039 FUND BALANCE RESERVES Reserve (25500) Amount Budgeted:. 1,000,000 1,000,000 179 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-14 EQUIPMENT REPLACEMENT FUND (VEHICLES) FUND DESCRIPTION: This fund was established in FY99-00 to incorporate a method for the eventual replacement of the City's rolling equipment stock or vehicles. The equipment will be capitalized over its life expectancy and the amount will be transferred into this fund from the General Fund. FUND BALANCE RESERVE FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 25500 Restricted Fund Balance Actual Adjusted Projected Proposed ESTIMATED RESOURCES 216,840 176,840 216,840 177,263 25500 Restricted Fund Balance 27,176 21,023 21,023 15,823 25500 Unrestricted Fund Balance 215,151 216,840 216,840 216,840 36100 Investment Revenue 1,689 1,000 1,000 1,000 39001 Transfer in - General Fd 7 - - TOTAL 244,016 238,863 238,863 233,663 OPERATING EXPENSE 4090-42215 Depreciation Expense 6,153 5,000 6,200 6,200 6,153 5,000 6,200 6,200 CAPITAL OUTLAY 4090-46100 Auto Equipment - 40,000 - 44,000 - 40,000 - 44,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 21,023 17,023 15,823 10,623 25500 Unrestricted Fund Balance 216,840 176,840 216,840 177,263 Total Fund Balance Res. 237,863 193,863 232,663 183,463 TOTAL 244,016 238,863 238,863 233,663 H., El CITY OF DIAMOND BAR VEHICLE EQUIPMENT REPLACEMENT FUND FYI 3-14 TOTAL RESOURCE BUDGET $233,663 ESTIMATED RESOURCES Restricted Fund Balance (25600) Amount Budgeted: 15,823 Book Value of Equipment 15,823 U1111!'ll IUWU I-UIIU Oalal Hal k4QUUVJ Estimated Based on Projections Interest Revenue (36100) Based on History Transfer In - General Fd (39001) Amount Budgeted: 216,840 216,840 Amount Budgeted: 1,000 1,000 TOTAL EXPENDITURE BUDGET $50,200 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: 6,200 Annual Depreciation 6,200 CAPITAL OUTLAY Auto Equipment (46100) Amount Budgeted: 44,000 Vehicle(s) Purchase 44,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 10,623 Year End Book Value of Equipment 10,623 Unrestricted Fund Balance (25500) Amount Budgeted: 177,263 Based on Budget -Unrestricted 177,263 181 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013-2014 COMPUTER EQUIPMENT REPLACEMENT FUND FUND DESCRIPTION: a7777777' 77, ikk This fund has been established to assist the City in funding and anticipating various computer related equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. ESTIMATED RESOURCES 36100 Investment Revenue 39001 Transfer in - General Fund 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance 375,399 TOTAL OPERATING EXPENDITURES 4070-42215 Depreciation - Expense Total Operating Exp CAPITAL OUTLAY FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 Actual Adjusted Projected Proposed 2,287 - 500 _ (66,818) 90,000 89,500 230,000 85,653 375,399 375,399 339,399 404,611 73,182 73,182 40,000 492,551 538,581 538,581 601,399 43,970 44,000 44,000 49,000 43,970 44,000 44,000 49,000 46230 Computer Equip -Hardware - 160,000 93,182. 230,000 46235 Computer Equip -Software 70,000 30,000 46235 Camp Equip - Software CIO - - - 40,000 Total Capital Outlay 230,000 123,182 270,000 FUND BALANCE RESERVE 25500 Restricted Fund Balance 25500 Unrestricted Fund Balance Total Fund Balance Res. TOTAL 375,399 331,399 331,399 282,399 _. 73,182 (66,818) 40,000 - 448,581 264,581 371,399 282,399 492,551 538,581 538,581 609,399 182 CITY OF DIAMOND BAR COMPUTER EQUIPMENT REPLACEMENT FUND BUDGET DISCUSSION FY13-14 TOTAL RESOURCE BUDGET $601,399 ESTIMATED RESOURCES Interest Revenue (36100) Amount Budgeted: Transfer In - General Fund (39001) Amount Budgeted: 230 000 . Transfer In FY 13-14 230,000 s Fund Balance Reserves Amount Budgeted: 371,399 Restricted Fund Balance Reserves 331,399 Unrestricted Fund Balance Reserves 40,000.00 TOTAL EXPENDITURE BUDGET $319,000 OPERATING EXPENDITURES Depreciation Exp (42213) Amount Budgeted: 49 000 Existing Hardware 44,000 r New Hardware (assumed .50 year) 5,000 CAPITAL OUTLAY Computer Equip -Hardware (46230) Amount Budgeted: 230,000 Printer Replacements (5 Units) 8,600 PC Replacement (1/2 CH Staff) 76,700 Laptop Replacement (3 Units) 7,200 Server refresh (11 servers) 137,500 Computer Equip -Software (46236) Amount Budgeted: 40,000 Carryover - Pentamation Upgrade 40,000 FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: 282 399 Fund Balance Reserves 282,399 ' Unrestricted Fund Balance (25500) Amount Budgeted: - Based on Budget 183 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET FY 2013714 BUILDING FACILITY & MAINTENANCE FUND FUND DESCRIPTION: This fund was established in FY12-13 to incorporate a method to fund the eventual replacement of equipment at City Hall. The primary revenue source in this fund is rebates received from Southern California Edison from the installation of solar panels at City Hall. FY 2011-12 FY 2012-13 FY 2012-13 FY 2013-14 ESTIMATED RESOURCES Actual Adjusted Projected Proposed 25500 Restricted Fund Balance - 25500 Unrestricted Fund Balance - 36760 Solar incentive Revenue 10,000 - 7,000 TOTAL - 10,000 7, 000 7,000 10, 000 17,000 OPERATING EXPENSE 4090-42215 Depreciation Expense CAPITAL OUTLAY 4093-46410 Capital Improvements _ FUND BALANCE RESERVE 25500 Restricted Fund Balance _ 25500 Unrestricted Fund Balance - 10,000 7,000 Total Fund Balance Res. - 10,000 7,000 17,000 17,000 TOTAL - 10, 000 7,000 17,000 184 CITY OF DIAMOND BAR BUILDING FACILITY & MAINTENANCE FUND FY13-14 TOTAL RESOURCE BUDGET $17,000 ESTIMATED RESOURCES Restricted Fund Balance (25500) Amount Budgeted: Book Value of Equipment Unrestricted Fund Balance (25500) Amount Budgeted: 7,000 Estimated Based on Projections 7,000 Solar Incentive Revenue 10,000 Solar Incentive Revenue from SCE '10,000 TOTAL EXPENDITURE BUDGET $0 OPERATING EXPENDITURES Depreciation Expense (4090-42215) Amount Budgeted: Annual Depreciation CAPITAL OUTLAY Capital Improvements Amount Budgeted: Capital Improvements - City Hall FUND BALANCE RESERVES Restricted Fund Balance (25500) Amount Budgeted: Year End Book Value of Equipment _ Unrestricted Fund Balance (25500) Amount Budgeted: 17,000 Based on Budget -Unrestricted 17,000 185 Agenda No. 6.1(a) CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION APRIL 16, 2013 STUDY SESSION: M/Tanaka called the Study Session to order at 5:45 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Ling -Ling Chang, Carol Herrera, Steve Tye, Mayor Pro Tem Ron Everett, and Mayor Jack Tanaka. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; David DeBerry, City Attorney; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Kimberly Young, Associate Engineer; Grace Lee, Senior Planner; Ryan McLean, Assistant to the City Manager; Ken Desforges, IT Director; Anthony Santos, Senior Management Analyst; Cecilia Arellano, Public Information Coordinator Marsha Roa, Public Information Manager; and, Tommye Cribbins, City Clerk. ► COUNCIL GOALS AND OBJECTIVES — Discussion and Action. CMIDeStefano opened the Study Session by stating that it is time again to take a look at Council Goals and Objectives leading into FY 2013-14 budget season. The draft before you is the existing Goals and Objectives. One of the things that staff looked at was those goals that might have been achieved. There wasn't as much progress achieved this year as might have been for a number of reasons. This year staff looked at goals and objectives that were more measurable. Goals that talk about "pursuing" or "monitoring" are not always easy to understand in terms of whether success has been achieved. For the upcoming fiscal year the intent is to pursue measurable goals that push staff to achieve those goals within the fiscal year. Once the goals are established staff will identify any budget resources that are needed. Although the budget is not due until June 30, staff is pushing to have the budget completed a couple of weeks earlier this year with a portion set for review on May 7 and adoption on May 21. This is to better help transition the City from the current to the new fiscal year. ATCMIMcLean went on to present staff's report along with recommendations, amendments, deletions and additions. He stated that this year staff incorporated the objectives into the goals in order to have measurable points during the year and if adopted as proposed, staff can check off the items as each short and long- term goal is attained. ATCMIMcLean then walked the Council through the recommendations for amending the goals and objectives as redlined in the report. APRIL 16, 2013 PAGE 2 CC STUDY SESSION Proposed FY 2013-2014 City Council Goals & Obiectives a) Traffic Mitigation MPT/Everett asked for clarification on items b) and c) under SR57160 Freeway Interchange corridor long-term "final fix". PWD/Liu explained that the budget is in place to move forward with items a) and b) because they are fully funded. Resources, however, are needed ($235-$250 million) to pursue the last phase. ATCMIMcLean explained that these recommendations are for the current fiscal year only. • Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. MPT/Everett asked if staff intended to leave "participate" as the major title. ATCMIMcLean responded that staff is recommending that the goal be changed to read "Advocate, etc." MPT/Everett asked if the goal needed inclusion of SCAG's Regional Goods Movement Plan just to make sure it is all tied together or is that implied. ATCMIMcLean stated that staff's recommendation is to make it as global as possible to incorporate state, federal and regional pieces. C/Chang agreed with ATCMIMcLean that the focus should be on the national freight network to show the globalization. • Four Corners Policy Group and Four Corners Coalition ATCMIMcLean stated that staff is recommending this item be removed from the list since it has been established as an ongoing aspect of the City's work program as it has been for years. • Lemon Avenue Project ATCMIMcLean suggested that this goal remain on the list with a slight amendment with a goal for this fiscal year to complete the right-of-way acquisitions and begin construction. APRIL 16, 2013 PAGE 3 CC STUDY SESSION • NTMP and TMS Staff is recommending this item be removed from the goals because these are. established and ongoing components of the City's traffic management program. MPT/Everett suggested that in lieu of removing the goal to consider providing an update and review to see where we are. He hears about traffic jams, signals, etc. and he would suggest not deleting it. C/Herrera suggested that in order to inform residents on how the Traffic Management program is working would be to present an annual report during a City Council meeting. CMIDeStefano said that if appropriate, he would work with PWD/Liu to craft an annual program review to present to the Council. CITye said this would not have to be on the goals and objectives list because it is now part of the City's agenda and that it is a process that residents understand and therefore not relevant to have it listed as a goal. C/Chang felt it would be prudent to have a report that establishes a quantitative and verifiable improvement if the item is being removed from the list of goals and objectives. CMIDeStefano said that staff would rework the statement and bring it back to the City Council for consideration and adoption on May 7. High Speed and Light Rail ATCM1McLean suggested that the Council continue to oppose any project. 2. Fiscal Responsibility/Economic Development ATCM/McLean stated that staff is recommending that bullet points 2 and 3 be combined to identify specific development opportunities (K -Mart and Honda properties). 3. Communications No Change MPT/Everett said he thought after the recent meeting that there were clear objectives. PWD/Liu understood that the perspective was to talk to the City Council to establish criteria. APRIL 16, 2013 PAGE 4 CC STUDY SESSION MPT/Everett asked that this item be redlined to more clearly state if there were two options in the survey that needed to be done if the City was going to do anything. ATCMIMcLean noted that when the redline items were crafted as specific objectives to goals it was done with items that staff had clear Council direction. The spirit of the goal is still the same. The City is developing a plan to address the perceived long-term needs. M/Tanaka said he felt this was okay because Council was looking for a report down the road that would give the details of what would be addressed. CMIDeStefano said he believed that the two Council Members who are on the subcommittee are ahead of the other three Council Members because staff has not had an opportunity to bring the results of the discussion at last week's subcommittee meeting to the full Council, nor has staff had an opportunity to bring the results of the ongoing work that PWD/Liu and CSD/Rose have been engaged in with the City Attorney. To some extent, bringing forward that information and developing a plan to implement the decisions the Council make meets the objective of the goal. M/Tanaka said at this point he would rather not make any changes but wait for the report to come forward in order for the Council to have the information to make it sustainable. CMIDeStefano reiterated that in accordance with Council direction the item will remain as stated in the report. 4. Other Items Implementation of Approved Housing Element C/Chang asked what the word "implementation" meant. CMIDeStefano responded that at this point, implementation would be to complete the suggested zone changes on the Tres Hermanos property in order to establish some land -use classifications that would or could ultimately permit the construction of low and moderate income housing. C/Chang said she was concerned that the word "implementation" meant that the City would have to actually construct those units. CMIDeStefano explained that the City's obligation from the State certification of the Housing Element is to create the "opportunity" however; there is no obligation for the City to ensure or to construct the dwelling units. APRIL 16, 2013 PAGE 5 CC STUDY SESSION ClHerrera stated that the City adopted its General Plan in 1995 and was concerned about whether it needed to be updated. CMIDeStefano responded that bits and pieces of the General Plan have been revised over the years. The Housing Element is the only section that is mandated by the State to be revised on a schedule it sets forth. It used to be every five years and is now on a seven plus year basis. The prior statement was one of the change periods that the State mandates. The Land Use Element has been changed a bit but some of the others — Circulation, Open Space, Safety, etc. have not been substantially touched. The General Plan is 325 Goals, Objectives and Strategies that all feed into the Vision Statement and if one reads the Vision Statement one can feel very proud of how much has been accomplished. It is time to revise the General Plan which is probably a two-year project and would cost about $750,000 or more considering public reach efforts, Environmental Impact Report, etc. During the last six or seven years the City has not had the resources or the priority to proceed. It is a massive undertaking. It could be done but it would take reserves or use of the anticipated one-time money that will come from projects that are on a path toward development such as Site D. He said he will be recommending that some of this one-time money be used to replenish some of the pools that have been depleted during the past six or seven years. CDDIGubman has no discretionary money to do a General Plan. CSD/Rose has no more Quimby money or Parks Maintenance money. PWD/Liu has no more Traffic Mitigation money. ITIDesforges has no more Capital Equipment replacement money. The City gets by but the one-time dollars that are forthcoming would be excellent candidates to fuel these kinds of projects. Absent fueling those kinds of efforts, the City is then looking at the use of reserves which are substantial. The City has 80 percent of its operating budget in reserves. Claremont, for example, has 10 percent. DB has the money to do that type of thing but it becomes an issue of priority for the City Council. Long answer is that the General Plan is a bit overdue. DB still has a legally adequate and consistent General Plan but the City has pretty much done everything that it called for to be done and it is very near the time when the City needs to look at what it wants to do for the next 20 years. ClHerrera asked if economic development monies were used to purchase the sliver of land contiguous to Site D. CMIDeStefano responded yes. ClHerrera stated that the City was trying to do economic development and had set aside about $10 million for that purpose and believes that money should go back into economic development because it is so important to the future of the City. CMIDeStefano said that was an example of those one-time dollars being reinvested back into some of the fund areas that have been diminished over APRIL 16, 2013 PAGE 6 CC STUDY SESSION years. If all goes well, the City will be doubling its money on that property which is money that could easily go into the economic development fund if that is an action Council makes at that time. It will likely be the 2014-15 FY when the entitlements are fully acquired by the developer and the developer has exhausted the escrow document they will pay the School District and the City for the use of the property. C/Herrera said that perhaps for future planning the City Council could set aside a certain sum of money on a yearly basis for revising the General Plan so that it is not such a big one-time hit of $750,000 or more. CMIDeStefano said that some cities do all of the elements "whole -cloth" and another way to do it would be to chop it up into manageable bites like the goals and objectives and perhaps take a look at the Circulation Element as a big chunk that needs to be done and then ensure, through phasing and completion of the other elements that the City is always internally consistent with its statements and direction for where the City is going. C/Chang said she liked the list of goals and objectives presented by staff. M/Tanaka said that as the City approaches its 25th anniversary there seems to be an opportunity to establish some historical sites and items in the City such as the windmill site. CMIDeStefano said the City looked at State and Federal registries and at that time there did not appear to be anything that would meet the requirements with the possible exception of the windmill itself even though the windmill has been moved. There is one house near Lemon and Golden Springs — the Bartholomew House — that might have State standing. There may be sites and information that is of local interest which is a lot of what PIMIRoa has been working on during the past year with the Historical Society to improve the downstairs lobby area. The City could put together such a registry with whatever it believes would fit the standards of what the Council would believe would be significant for DB, whether or not it met anyone else's standard. PIMIRoa spoke about her efforts with the Historical Society and the timeline mural project for the lobby. With consensus of Council CMIDeStefano stated that staff would bring back the final version of the 2013-14 Goals and Objectives reflecting the change to the NTMPITMP as directed by the Council. APRIL 16, 2013 PAGE 7 CC STUDY SESSION Public Comments: None Offered. ADJOURNMENT: With no further business to come before the City Council, MJTanaka adjourned the Study Session at 6.25 p.m. to the Regular City Council Meeting. TOMMYE CRIBBINS, City Clerk The foregoing minutes are hereby approved this day of Jack Tanaka, Mayor 2013. Agenda No. 6.1(b) MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 16, 2013 CLOSED SESSION: 5:30 p.m., Room CC -8 Public Comments on Closed Session Agenda — None Offered 10Government Code Section 549569 (a) Pending Litigation — One Case — City of Alhambra et al v. County of Los Angeles — Case No. BS 116475 STUDY SESSION: 5:45 p.m., Room CC -8 Council Goals and Objectives — Discussion and Action. Public Comments: None Offered. Study Session recessed to Regular City Council Meeting at 6:27 p.m. CALL TO ORDER: Mayor Jack Tanaka called the Regular City Council meeting to order at 6:35 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CMIDeStefano stated that tonight's Closed Session was called to discuss ongoing litigation and that no reportable action was taken. CMIDeStefano reported on tonight's Study Session stating that Council and staff reviewed the City Council's Goals and Objectives for the upcoming fiscal year. The City Council has identified a variety of goals and objectives it hopes to achieve through support and direction to staff with resources from the City Council's budget. Most of the goals are in the area of transportation, circulation, traffic mitigation, fiscal responsibility, economic development and community communications to name a few. The current list of Council's Goals and Objectives can be found on the City's website. Once adopted at the next City Council meeting, the new Goals and Objectives will be posted on the City's website. PLEDGE OF ALLEGIANCE: M/Tanaka led the Pledge of Allegiance. INVOCATION: Pastor Mark Hopper, Evangelical Free Church of Diamond Bar, gave the invocation. ROLL CALL: Council Member Chang, Herrera, Tye, Mayor Pro Tem Everett and Mayor Tanaka. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; David DeBerry, City Attorney; Ken Desforges, IT Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Grace Lee, Senior Planner; Ryan McLean, Assistant to the City Manager; Anthony Santos, Senior Management Analyst; Cecilia Arellano, Public Information Coordinator; Andee Tarazon, Community Services Coordinator, and Tommye Cribbins, City Clerk. APRIL 16, 2013 PAGE 2 CITY COUNCIL APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 MPT/Everett and M/Tanaka presented Certificates of Recognition to students and coordinators participating in the 2013 Inland Valley Regional Spelling Bee sponsored by the Diamond Bar Friends of the Library. 1.2 M/Tanaka presented a City Tile to Captain David Halm upon his promotion to Commander. 1.3 C/Chang proclaimed April 26, 2013 as "Arbor Day" and presented the proclamation to CSC/Tarazon. 1.4 C/Tye proclaimed the week of April 21-27, 2013 as "National Crime Victims' Rights Week". NEW BUSINESS OF THE MONTH: 1.3 M/Tanaka presented a City Tile to owner Steve Kong on behalf of Diamond Bar Beauty Supply, 228 S. Diamond Bar Boulevard, as Business of the Month for April 2013. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano recognized members of the Los Angeles County Sheriff's Department and introduced Jeff Scroggin, the new Captain of the Diamond Bar/Walnut Sheriff's Station. 3. PUBLIC COMMENTS: Bridget Reynolds, Diamond Bar Community Foundation, announced that the 5t" annual "Community Spotlight on the Arts" benefit concert to support music programs at DBHS, DRHS and Pacific Crest Youth Arts Organizations will be held at Mt. SAC on April 28ff' at 7:00 p.m. Rick Rogers invited everyone to attend the Diamond Bar Friends of the Library Annual Wine Soiree on April 21 from 4:00 to 7:00 p.m. at the Diamond Bar Center. Tickets are available at the Diamond Bar Library, Basically Books, US Bank and California Bank & Trust. Pui Ching -Ho, Acting Library Manager, announced that the library is sponsoring a photo contest. Take a photo of what your pet is reading. Winners will be picked in three categories, children, teen and adult. Awards will be handed out during the photo exhibit reception on Thursday, May 16. All entries must be received by April 30. APRIL 16, 2013 PAGE 3 CITY COUNCIL 4, RESPONSE TO PUBLIC COMMENTS: None 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — April 23, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting — April 25, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Arbor Day Celebration — April 26, 2013 — 9:30 a.m., Pantera Elementary School, 801 Pantera Drive. 5.4 City Council Meeting — May 7, 2013 — 6:30 p.m., SCAQMD Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, CITye seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Herrera Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES: 6.1.1 Study Session of April 2, 2013 -Approved as submitted. 6.1.2 Regular Meeting of April 2, 2013 - Approved as amended. 6.2 RATIFIED CHECK REGISTER — Dated March 28, 2013 through April 10, 2013 totaling $884,772.08. 6.3 APPROVED AMENDMENT NO. 2 TO THE AGREEMENT FOR DIAMOND RIDE (DIAL -A -CAB) SERVICES WITH DIVERSIFIED TRANSPORTATION, LLC DBA YELLOW CAB CO., EXTENDING THE CONTRACT TERM TWO YEARS BEGINNING JULY 1, 2013 AND EXPIRING JUNE 30, 2015. 6.4 AUTHORIZED AN ADDITIONAL APPROPRIATION OF $6,336 OF PROP A "SAFE PARKS ACT" FUNDS TO THE 2012113 FY BUDGET AND AUTHORIZED ADDITIONAL WORK BE PERFORMED BY THE CALIFORNIA CONSERVATION CORP (CCC) IN THE AMOUNT OF $6,336 TO PROVIDE ADDITIONAL TRAIL MAINTENANCE IN DIAMOND BAR AND AUTHORIZED THE CITY MANAGER TO EXECUTE THE AGREEMENT. APRIL 16, 2013 PAGE 4 CITY COUNCIL 6.5 APPROVED PROPOSED AMENDMENTS TO ARTICLE VI, SECTION 2 AND ARTICLE VII, SECTION 16 OF THE BYLAWS OF THE LEAGUE OF CALIFORNIA CITIES. 6.6 AUTHORIZED THE CITY MANAGER TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SJC 3 CONSULTANTS IN THE AMOUNT OF $10,000 FOR A NOT -TO - EXCEED AMOUNT OF $30,000 TO ADMINISTER THE CITY'S HOME IMPROVEMENT PROGRAM (HIP). 7. PUBLIC HEARING: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: CITye asked residents to support the 20th Annual Wine Soiree and congratulated CSD/Rose and staff on a tremendous 241h Annual City Birthday Party. As the City's representative to the Vector Control District, at their recent meeting he and others received an update on the West Nile Virus and how the situation is being monitored. Anyone who finds a dead bird should report the location by calling 1- 877-WNVBIRD (877-968-2473) and help keep the community safe and healthy. ClChang asked if residents could contact CITye with questions about the Vector Control District to which he responded affirmatively. ClChang invited residents to follow her on Facebook, Twitter, Foursquare and Pinterest. She noted that today is "Foursquare Day", which is another tool that supports local businesses. Local businesses offer specials when folks check in on Foursquare. A couple of weeks ago, she, M/Tanaka and CMIDeStefano attended the League of California Cities meeting. She also reported that she had been invited to speak at a variety of forums, meetings and conferences. In fact, she had just returned from Chicago where she attended the American Planning Association's National Planning Conference where she was a member of a panel discussing "Elevating Design through Public Involvement in Politics" . She also attended a variety of Congressman Royce's Open House events. The City has been in touch with his staff to keep up with the SR57/60 Confluence Project, especially since Chairman Shuster of the Transportation Committee will be in town and with whom they will discuss the local projects. C/Herrera welcomed City Attorney David DeBerry and apologized for not being present during the last Council meeting to act on hiring him. She congratulated Commander Dave Halm and said he would be missed by DB and wished him lots of success in his new position. She welcomed new DBIWalnut Sheriff's Station APRIL 16, 2013 PAGE 5 CITY COUNCIL Captain Jeff Scroggin and said she looked forward to a good working relationship with him. She thanked the Los Angeles County Sheriff's Department for their excellent work and diligence in the pursuit and arrest of burglars who enter businesses through rooftops. About a year ago DB suffered such an occurrence during which burglars entered a local jewelry store and stole many valuable items. She was happy to see that the local station was successful in capturing these individuals who committed burglaries in many southern California cities. On April 18 she will attend the San Gabriel Council of Government meeting and on April 19 will attend the Foothill Transit Executive Board meeting where they will be discussing the new budget. MPT/Everett said that in light of the tragic events at the Boston Marathon yesterday it brings everyone to the reality that there are still bad people out there and everyone must remain vigilant. On April 3`d he along with M/Tanaka and CSC/Murphey attended the LA County Fire 101 Inaugural tour. He welcomed the new Sheriff's Captain and congratulated those who have moved on. He attended a Tres Hermanos Conservation Authority organizational meeting on Monday. He thanked CSD/Rose and staff for the 24th Annual City Birthday Celebration and acknowledged and thanked M/Tanaka for being a great sponsor and Mike Shay for being a wonderful emcee. He spoke about the car show, its sponsors and participants and acknowledged audience member Ganesh Sivarajah who is a DB resident and plans to attend law school to study city government. M/Tanaka attended the League of California Cities meeting and congratulated MPT/Everett on being elected to the LA Library Commission. He attended Fire 101 and thanked Chief Stone and Leticia Pacillas for a wonderful time. On Saturday and Sunday he attended the Cottontail Classic, a youth soccer tournament hosted by AYSO Region 31. On Wednesday, April 10 the Lighting and Landscape Assessment District subcommittee met and a decision presentation will be made to the City Council at a later date. This past Saturday was the City of DB's 241h City Birthday Celebration. He thanked CSD/Rose, CSCITarazon and other staff members who put in many hours of preparation and made sure that it was executed very well. There were carnival rides, game booths, a business expo sponsored by the Regional Chamber of Commerce, information booths, food booths, a "going green" area, a public safety area with the LA County Sheriff's and Fire Departments, a car show, stage entertainment by local groups and entertainers from the community throughout the day. The City recognized outstanding volunteers: Bridget Reynolds, Paul Vessov, Kathy Chen and Tulsi Savani. For outstanding youth volunteers from DBHS was Ashlee Xie, Jerry Chu and Daniel Aley. This afternoon he attended the Junior Fair Board Advisory Committee meeting at the Fairplex where youth are given an opportunity to provide input to the LA County Fair as to improving their exhibits, games, foods, etc. He thanked the civic students who attended this evening's meeting and wished them Luck as they complete their studies for graduation. He also thanked the cab company for attending this evening and for providing APRIL 16, 2013 PAGE 6 CITY COUNCIL service to the City and asked them to continue to be responsive to the residents. He also thanked Librarian Pui Ching -Ho for attending this evening's meeting. ADJOURNMENT, With no further business to conduct, M/Tanaka adjourned the Regular City Council Meeting at 7:38 p.m. in memory of the Boston Marathon victims; and, Alfredo Estevez, father of DB staff member Alfredo Estevez. TOMMYE CRIBBINS, CITY CLERK The foregoing minutes are hereby approved this day of , 2013. JACK TANAKA, MAYOR CITY OF DIAMOND BAR Agenda No. 6.2(a) MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 FEBRUARY 28, 2013 CALL TO ORDER: Chair/Herndon -called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the City Hall -Windmill Room, 21810 Copley -Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance. ROLL CALL: Present: Commissioners Dave Grundy, Ted Owens, Dave Roberto, Vice Chairman Benny Liang and Chairman Lew Herndon. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Alison Meyers, Community Services Coordinator and Debbie Gonzales, Administrative Coordinator. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented 1. CONSENT CALENDAR: C/Owens moved, VC/Liang seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Grundy, Owens, Roberto, VC/Liang None Chair/Herndon None 1.1 Regular Meeting Minutes of the January 24, 2013 Meeting — approved as presented. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey C/Owens asked if 25 basketball teams was the maximum number and RS/Murphey responded that the maximum is 32 teams. C/Owens asked how the match play tennis is coordinated and RS/Murphey responded that the decision is made by the City's consultant, Tennis Anyone. She said she would find out more details and report back FEBRUARY 28, 2013 PAGE 2 P&R COMMISSION to the Commission. C/Grundy said he received a mailing indicating there would-be no 4th of July Celebration this year. CSD/Rose stated that this year DBHS. and Lorbeer Middle School are under constructiorr.and will not be available. Staff looked at about seven alternatives which were presented to the City Council during its Study Session. The City Council ultimately determined that none of the alternate locations would be sufficient to house the show and suspended the event for this year only. Chair/Herndon asked staff to verify that the Diamond Bar Community Foundation had reserved a spot for the 2013 City Birthday Party and RS/Murphey said she would check on the matter. 2.1.1 Power Point Presentation on Youth Programs unrelated to sports ` (Tiny Tots, Summer Camp, Volunteens and DB4Youth "In Action") by CSC/Meyers. ClGrundy asked how many teens are in the DB4Youth program this year and CSC/Meyers responded that she has a list of about 200 participants with about 50 who participate consistently, 30 who are always at the meetings and 20 or more who come in and out for different activities. During December's Council of Churches Food Drive she saw teens she had not seen all year. The number of attendees depends on available times, events and what the teens can and want to participate in. Chair/Herndon told CSC/Meyers that in his opinion, she does an outstanding job with the kids. 2.2 Parks Report — PMS/Jordan 2.2.1 Power Point Presentation on Parks — PMS/Jordan C/Grundy asked if there were warning signs for the Poison Oak and PMS/Jordan responded that there are warning signs in some of the parks. There are none at Pantera but staff can get them. Pantera Park was originally a natural site but now that people are in that area staff may want -to consider the warning signs, However, what he would prefer to do would be to control the Poison Oak. The plant in the area is very small at this time and staff will attempt to spray or dig it out. If it takes over the slope it will most likely extend up into the large dog park area and may grow through the fence. C/Grundy agreed that eradication would be best but felt a warning sign would be advisable to protect parents and small kids. . Chair/Herndon asked how maintenance is working out at the Dog Park and PMS/Jordan explained that the dog park is in good condition and people are cleaning up after their pets, FEBRUARY 28, 2013 PAGE 3 P&R COMMISSION 2.3 C1P Projects — CSD/Rose 2.3.1 Trails Free Standing InterpreUve Exhibits — CSD/Rose stated that all panels have been- installed — five in the Sycarnore Canyon area and five in the_ Summitridge Park area. 2.3.2 Dog Park at Pantera Meadow — CSD/Rose reported that City Council has appropriated additional funding for the dog park to construct two shade shelters, two additional dog drinking fountains inside the park and six additional benches inside the fenced area'of the dog park. It takes about eight weeks to fabricate the shelters and as soon as the bids are received staff will order from, the low bidder. Staff expects the work will be completed prior to summer. Chair/Herndon asked the cost of the shelters and CSD/Rose responded that the cost is about $10,000 for each shelter. Staff will install the shelters. CSD/Rose continued stating there will be a second phase of construction toward the end of summer to provide the ADA accessible concrete walkways to the dog park gates as well as stairs to the dog park area.. The dog park will be closed for this construction and will conclude the installation of five benches for the outside area along -the walkway. 2.3.3 Grandview Trail and Grandview Trail Link — CSD/Rose stated that TKE Engineering and staff met at the site and walked the possible path to see where the trail will be located. TKE is working on the route and the survey work which should be completed today. TKE will provide staff with a conceptual plan by the end of March. When the plan is received staff will bring the matter to the Commission. 2.3.4 Site D Public Park — CSD/Rose reported that all of the Commissioners attended the meeting on January 26. RJM and Lennar are working on a consolidated concept plan, When the second meeting is scheduled notices will be sent out. 2.4 List of Pending Commission Requests — CSD/Rose 2.4.1 Improvements at the Diamond Bar Center -- Improvements are moving forward. Plans and specifications were to be completed today and moved through plan check with the project going out to bid shortly." The goal is to commence work by June 3. 2.4.2 Panels along the trails — CSD/Rose said that staff has been working on interpreting an aerial photo depicted on a panel from the 1960-1970 time frame. FEBRUARY 28, 2013 PAGE 4 ]P&R COMMISSION C/G.rundy thanked staff -for doing the research and reiterated -that he thought it was nice to provide before and after photos. 3. OLD BUSINESS: None 4. NEW BUSINESS: None 5. ANNOUNCEMENTS: C/Owens thanked staff for their reports and. PowerPoint presentations. VC/Liang thanked staff for their reports and said he felt the new stage lighting at the Diamond Bar Center would be a vast improvement. C/Grundy echoed C/Owens' comments about the reports. He feels staff's reports are very valuable and having spent a lot of time using PowerPoint he knows how much time and effort it takes 'to bring such presentations forward. The value of being able to see the pictures in relationship to what staff is telling the Commissioners is invaluable. C/Grundy said he looked forward to hearing what RJM has to say about Site D. Certainly, there are interesting challenges to using that site and he is looking forward to see how it develops. C/Roberto said he has enjoyed the interpretive panels along the trails. Anyone taking a look around at the various mountains and sites during the good weather Diamond Bar has enjoyed will find they are beautiful to witness. Chair/Herndon thanked staff for providing the Commission with outstanding reports. He appreciates all of staff's work. During last month's meeting he was in Omaha, Nebraska witnessing his grandson win a Silver Medal at the US Skating Championships in the Junior Division, which entitled him to go to Milan, Italy where he and his partner came in 9th in the world championships. He and his partner will be moving up to the senior (Olympics) level. Chair/Herndon recently met with Dr. Dean Conklin on behalf of the Diamond Bar Community Foundation to ask for the school district's cooperation in the Foundation's fundraising efforts. While he was there he asked Dr. Conklin if the school district would consider setting aside $500,000 of their Site D money for the Joint Use Agreement for the "fields" project. Dr. Conklin said he would definitely consider that proposition and pass the recommendation on to staff. Dr. Conklin is retiring in June. Chair/Herndon said he was rather encouraged that they would consider the request. He provided Commissioners with a copy of a letter and asked that a copy be included herewith: FEBRUARY 28, 2013 PAGE S P&R COMMISSION - DIAMOND BAR C. OM M LI N I'ry FOUNDATI.ON www.thedbcf.org Dr. Dean Conklin, February 18, 2013 Officcm' Superintendent Prn W—I/('Iwir. 3orly Rnhn,n Walnut Valley School District .Srnamrttob Ilan 880 S_ lemon St. vrrvluo,nrIt ul0.1inrro Walnut, CA 91789 i{clind,)'amlel;mrJ ` ! 111 I rGnwrrr. Jokvw'Ll,bca _ Dr. Conklin, Prcfm—1 rinnk Thank you for meeting with me and hearing about our Fields for Kids . c -rd vy:Afin-a M -J= project. I appreciate your empathetic response to the needs of our youth Crp� nlDian,n,,,l Oar involved in af�te"r. school sports programs. Tlxank you also for supporting NNI rraJch;6r, Ling Ling Chong our car raffle fund raiser. _ Y,urtli acic ,cr Cenrer . Dismarrl 13ar 7Wqor There are approximately 6000 kids in. Diamond Bar that are involved in L;kthe sports programs and we do not have enough fields for them to practice .A nr nP OM. on and play their sports. As I indicated in .our meeting many of the youth C:',rtrFylbm d cnn C'nrr.,n sports organizations torn away kids because of this lack of fields_ This tr s,� nt „oem,nn problem is decades old and now is the time to bbgin working on the . t�vn�ann solution. The need is even greater now. The medical commaunity tells me r: yin Dos ncuman that the lack. of exercise is causing tremendous health problems for our PwL, r@ 1I •tn-pion C'nnmrissiuntr YOU& 'Fm Janid "" r'" As we discussed the best possibility to solve the problem is for the City of Diamond Bar and the two school districts to work together to benefit tela r„rtu„n thousands of kids now and in the future. I am pleased that yourself and F nncrs lnsumnce Richard Martinez are both in agreement. snae P-10 rarrrc Cmr YOM Am rhe 1 was particularly encouraged that you responded positively to my suggestion that WVSD consider setting aside $500,000 from the proceeds arraeW Rcy,.1& of the Site D sale to use with the city in a joint use arrangement. These Arml=funds can help upgrade district facilities and solve the shortage of sports fields. I appreciate your recommending this to the district- Again, istrictAgain, thank you on behalf of thousands of kids_ A.1— pcncerr UP YIlSO Sehrurf anaM Mlm,hothrr � t Post OIlSce 4697 Lew Herndon, DBCF Sports Fields Committee Chairman Diamond Bar, CA 91765 FEBRUARY 28, 2013 PAGE 6 P&R COMMISSION ADJOURNMENT: C/Roberto moved, C/Owens seconded, to adjourn the Parks and Recreation Commission meeting. With no one objecting and no further business before the Parks and Recreation Commission, Chair/Herndon adjourned the meeting at 7:56 p.m. The foregoing minutes are hereby approved this 11 day of APRIL , 2013. Respectf`W�y Submitted, 13'0b"kd5rz, SECRETARY Attest: f � LEW HERNDON, CHAIRMAN CITY OF DIAMOND BAR Agenda No. 6.2) b) MINUTES OF THE PARKS & RECREATION COMMISSION DIAMOND BAR CITY HALL - THE WINDMILL ROOM 21810 COPLEY DRIVE, .DIAMOND BAR, CA 91765 MARCH 28,20-13 CALL TO ORDER: ChairlHemdon calied the Parks and Recreation Commission, meeting to order at 7.00 p.m. in the City Hall Windmill Room, 21.810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Grundy led the Pledge of Allegiance.- ROLL-CALL: llegiance.ROLL CALL: Present: Commissioners Dave Grundy, Ted_ Owens, Dave Roberto, Vice Chairman Benny Liang and Chairman Lew Herndon. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and Maintenance Superintendent; Christy Murphey, Recreation Superintendent; Mickey McKitrick, Recreation Specialist, and Debbie Gonzales, Administrative Coordinator. A. PRESENTATION OF 2013 YOUTH BASKETBALL SPORTSMANSHIP AWARDS: RECESS: Chair/Herndon recessed the meeting at 7:16 p.m. RECONVENE: Chair/Herndon reconvened the meeting at 7:21 p.m. B. SELECTION OF CHAIR AND VICE CHAIR FOR COMMISSION: C/Owens nominated ClGrundy. C/Roberto seconded the nomination. Without objection, ClGrundy was unanimously elected to serve as Chairman of the Parks and Recreation Commission. C/Liang nominated C/Owens. C/Herndon seconded the nomination. Without objection, C/Owens was elected to serve as Vice Chairman of the Parks and Recreation Commission. MATTERS FROM THE AUDIENCE: None CALENDAR OF EVENTS: As presented by CSD/Rose. 1. CONSENT CALENDAR: C/Roberto moved, VC/Owens seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Grundy, Owens, Roberto, VC/Liang, Chair/Herndon MARCH 28, 2013 PAGE 2 P&R COMMISSION NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: None 1.1 Regular Meeting Minutes of the February 28, 2013 Meeting - approved as presented. 2. INFORMATIONAL ITEMS: 2.1 Recreation Program Update — RS/Murphey VC/Owens asked why the revenue for the Diamond Bar Center was off and RS/Murphey responded that the revenue varies from month to month depending on when the revenue for specific events is collected. March revenues are already $10,000 ahead of last year. Revenues are recorded when collected. 2.1.1 Power Point Presentation on the Youth Basketball Program — RS/McKitrick. C/Herndon asked if with Lorbeer there were enough facilities to handle the program and RS/McKitrick responded that the years during which Lorbeer is available five days a week there are enough facilities for 45 -minute practices. VC/Owens asked if Lorbeer still had bleachers on the side of the court and RS/McKitrick responded affirmatively. RS/McKitrick responded to Chair/Grundy that his assumption that the plug was pulled at Lorbeer due to restroom construction issues was correct, He stated that as informed, if the Principal does not want to take a chance it won't happen. The two days the participants were at the school there were massive industrial sized fans in the gym which his participants used to block access to the corridor to the restrooms and had staff members sitting in front of the fans to further restrict access. However, staff's efforts made no difference and the City's use of the gym this year was cancelled. VC/Owens asked if the bleachers functioned properly and RS/McKitrick responded that he did not know because the school is not willing to close them. Every time he has been onsite, the bleachers have been open and the school has refused the City access to the bleachers. 2.2 Parks Report -- PMS/Jordan C/Herndon asked if the City was responsible for library maintenance and PMS/Jordan responded affirmatively. The only thing for which the City is not responsible is equipment specific to the library. GSD/Rose responded MARCH 28, 2013 PAGE 3 P&R COMMISSION to C/Herndon that building maintenance -for the library amounts to about $78,000 per year. C/Liang .asked if the City had any plans- to clean the rust from the park benches at Heritage Park or replace the benches- altogether. PMS/Jordan explained that once the powder coating starts to wear, any moisture that accesses the metal tends to rust the bench from the_ inside out, The City is aware of the problem and will be at Heritage next week to begin - sanding and then painting the benches. In order to get the powder coating restored the benches would have to be removed and taken to someone who specialized in powder coating which is a very expensive proposition. It might be more cost-effective to purchase a new bench .but only if necessary. VC/Owens asked if there were any prior acts of vandalism at Sycamore Park. PMS/Jordan said that issues pop up from time to time but this type of vandalism gets staffs attention. Sometimes there are incidents of broken equipment due to wear and tear or vandalism. Such problems are anticipated but the two incidents referred to in tonight's report were blatant and it appeared that the perpetrators were looking for something specific, 2.2.1 Power Point Presentation on Peterson Park — PMSIJordan VC/Owens asked if there were any metal covers on electrical boxes in the City and PMSIJordan said that he was not aware of any unless there.were metal vaults. Covers for pole boxes are typically plastic, concrete or fiberglass. C/Herndon asked if PMS/Jordan felt that the inspections and Power Point Presentations replaced the Commissioner's walk-throughs. PMS/Jordan responded no and further stated that he typically inspects. the parks on a regular basis but it does not circumvent the Commissioner's visits and if the Commissioners would like to accompany him on his visits those visits could be scheduled. ClHemdon asked if there was any advantage to having a Commissioner accompany him and PMS/Jordan responded that it is always helpful to have an extra set of eyes. 2.3 CIP Projects — CSD/Rose 2.3.1 Dog Park of Panfera Meadow — CSD/Rose reported that staff has ordered the two shade shelters. It will take about eight weeks for the shades to be fabricated and delivered. The dog drinking fountains and six additional benches for inside the fenced areas of the dog park have been ordered. Staff's goal is to have these items installed before summer. MARCH 28, 209 3 PAGE 4 P&R COMMISSION 2.3.2 Grandview Trail and Grandview Trail Link— CSDIRose stated that staff met with TKE Engineering on Tuesday and received the conceptual plan of the trail which is about 80 `to 80 percent complete. The remaining portion is the connection to the Canyon Loop Trail which will take hikers from the west parking lot of the Diamond Bar Center looping around to the east parking lot of the Diamond Bar Center. As soon as the plan is available it will be brought to the Commission. Staffs .goal is to commence construction late summer in order to have the completed trail ready for next year. 2.3.3 Site D Public Park -- CSD/Rose reported that Lennar Homes is planning to present the result of the Site D Public Park Workshop and as soon as the date is available Commissioners will be noticed. The meeting will be held at Heritage Park Community Center. As of today, RJM Group was still working on.the plans for the park. 2.3.4 Larkstone Park — CSD/Rose stated that this project is in plan check. The plans were recently reviewed by Building and Safety and were sent back to Lewis Homes. Staff expects the plans to come back to the City in the near future for a final plan check. Although the plans will be completed, staff has no idea when Lewis plans to move forward to construct the homes and build the park. The housing market is getting better and the better the market gets the more likely Lewis will move forward with construction. 2.4 List of Pending Commission Requests -- CSD/Rose 2.4.1 Improvements at the Diamond Bar Center — CSD/Rose reported that Improvements are moving forward. Currently under consideration are the security cameras and AV technology improvements, especially in the Grandview Ballroom. RSIMurphey stated that construction is scheduled through the end of April. CSD/Rose further stated that construction to increase the size of the office area is scheduled to commence June 3. Plans and Specs are complete and going out for bid next week. 2.4.2 Site D Funding — CSD/Rose stated that there is no word on when funding might be received for this project in order to commence construction. There are milestones set up for when the City receives revenues from the project. 2.4.3 Poison Oak Signs for Dog Park — CSD/Rose said the signs are ordered and when delivered will be posted. 3. OLD BUSINESS: None 4, NEW BUSINESS: None MARCH 28, 2013 PAGE 5 P&R COMMISSION 5. ANNOUNCEMENTS: VC/Owens said he would be at Pantera Park on Saturday at 9:30 a.rn. for the Easter Egg Hunt. C/Liang stated that when he visited Heritage Park there wa.s a staff member _checking the park right after a barbecue party and later to make sure the fire was out. He was very pleased that staff was so responsive. C/Herndon thanked staff for doing a great job. He thanked RS/McKitrick for his work with the kids. It was very rewarding to see the kids tonight and to witness their enthusiasm for .the City's programs. A few months ago he had conversations with the Pony League leaders and they requested that they have contact with City personnel regarding possible joint use of their fields. He thanked CSD/Rose for meeting with them and asked for a report. CSD/Rose stated that a very good meeting was held two or three weeks ago with three board members in attendance. The members mostly wanted to express that the Pony League program numbers are declining. The league used to have a year-round program but have scaled back to the traditional spring season. As a result, their facility is available for others to use during the fall season and the league was seeking a joint -use agreement with the City wherein the City would assist with the maintenance of their facility, especially during their off-season. That information was provided to the City Manager and at this point he is more interested in pursuing agreements with the two school district's for Lorbeer and South Point Middle School as articulated in the Parks Master Plan and is therefore, not willing to commit City resources toward the private Pony League facility. C/Roberto thanked staff for their reports and commended RS/McKitrick on another good sports program. It appears that RS/McKitrick gets along well with kids and their parents, which is great to witness. C/Roberto said he was recently out running on some of the trails in the City and was surprised to see how many people are on the trails early in the morning on Summitridge and Sycamore Canyon. Chair/Grundy asked how it would affect the Easter Egg Hunt should it rain on Saturday. CSD/Rose said that weather forecasts indicate it should not rain on Saturday. Staff has been informed that the rain has been pushed off to Sunday and into Monday to give the kids a perfect morning for an Easter Egg Hunt. Chair/Grundy thanked staff for their excellent reports. Staff is very good at keeping the Commissioners informed in a way that really helps to understand what is going on in the City. He thanked C/Herndon and C/Liang for serving as Chair and Vice Chair of the Commission during the past year and for their leadership to the Commissioners. MARCH 28, 2013 PAGE 6 P&R COMYiIiSSION ADJOURNMENT: _C/Lia-ng moved, VC/Owens -seconded, to adjourn the Parks_ and Recreation Commission meeting, With no one objecting and no further business before the Parks and Recreation Commission, Chair/Grundy adjourned the meeting at 8:17 P.M. The foregoing minutes are hereby approved this day of May , 2013. RespectOlv ,E�Cibrnged, BOi3 NaSr, SECRETARY Agenda No. 6.3 MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION MARCH 12, 2013 CALL TO ORDER: Vice Chairman Nelson called the meeting to order at 7:00 p.m. in the City Hall Windmill Room, 21810 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Commissioner Shah led the Pledge of Allegiance 1. ROLL CALL: Present: Commissioners Frank Farago, Jack Shah, Tony Torng, Vice Chairman Steve Nelson Absent: Chairman Jimmy Lin was excused. Also present: Greg Gubman, Community Development Director; Grace Lee, Senior Planner; Natalie Tobon, Assistant Planner; Josue Espino, Contract Planner; and Stella Marquez, Administrative Coordinator. 2. REORGANIZATION OF THE PLANNING COMMISSION: C/Torng nominated C/Nelson to serve as Chairman. C/Shah seconded the nomination. There were no other nominations offered. C/Nelson was approved to serve as Chairman of the Planning Commission by the following Roll Call vote: C/Torng Yes CIShah Yes C/Farago Yes C/Nelson Abstain C/Lin Absent C/Shah nominated C/Torng to serve as Vice Chairman of the Planning Commission. C/Farago seconded the nomination. There were no other nominations offered. C/Torng was approved to serve as Vice Chairman of the Planning Commission by the following Rall Call vote: C/Shah Yes C/Farago Yes C/Torng Abstain Chair/Nelson Yes C/Lin Absent 3. MATTERS FROM THE AUDIENCEIPUBLIC COMMENTS: None 4. APPROVAL OF AGENDA: As presented MARCH 12, 2013 5. PAGE 2 PLANNING COMMISSION CONSENT CALENDAR: 5.1 Minutes of the Regular Meeting of FebruiarV 26 2013. VCITorng moved, C/Shah seconded, to approve the Minutes of -the Regular Meeting of February 26, 2013, as presented. Motion carried by the following Roll Call vote: AYES: NOES: ABSENT: 6. OLD BUSINESS: 7. NEW BUSINESS: 0 COMMISSIONERS COMMISSIONERS COMMISSIONERS None None Farago, Shah, VCITorng, Chair/Nelson None CILin CONTINUED PUBLIC HEARING(S): 8.1 One Year Time Extension for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 — Under the authority of Diamond Bar Municipal Code Section 22.66.050, applicant Joe Kwok submitted a request for a one-year extension of time to begin construction on a nine -unit residential condominium project on a 0.62 acre lot. The project was approved on November 20, 2007, with a three (3) year timeframe to obtain building permits and begin construction. On February 4, 2011, the project was approved for a one-year time extension and on April 3, 2012, the project was approved for an additional one- year time extension (Continued from February 26, 2013). PROJECT ADDRESS: 23671 Golden Springs Drive Diamond Bar, CA 91765 PROPERTY OWNER: GSDB Investment, LLC 625 Fair Oaks Avenue #115 South Pasadena, CA 91030 APPLICANT: Joseph Kwok 625 Fair Oaks Avenue #115 South Pasadena, CA 91030 AP/Tobon presented staff's report and recommended that the Planning Commission recommend City Council approval of the One Year Time Extension for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. C/Shah asked when the one-year extension would expire and APITobon responded that it would end in November 2013. C/Shah asked how many times MARCH 12, 2013 PAGE 3 PLANNING COMMISSION the applicant can request an extension and CDDIGubman responded that there are two components to this entitlement — one is the Tract Map for the condominium subdivision of the site and the second is for the architectural approval. There have been three bills passed by the legislature since 2009 granting automatic extensions to Tentative Tract Maps so while normally an applicant would be limited to two extensions for the Tract.Map under the City's Subdivision Code, the state supersedes all local time limits with Tract Maps by having added a total of five years to the initial expiration. Therefore, the Map is automatically extended without any action on the City's part. In essence, the only decision --making matter at hand with this project is the extension of the architectural approval to track with the expiration of the condominium map. There are no limits to the number of times the City Council can extend the architectural approval. The initial approval period is two years after which the applicant may request extensions on an annual basis. Chair/Nelson reopened the public hearing. Joseph Kwok, applicant, stated that last year the project finally obtained approval for its sewer map and grading plans and he has been working on getting the construction plans in place which are anticipated to be completed fairly soon so that they can be submitted in the next couple of weeks. Hopefully, this will be the last time he will be requesting an extension. Chair/Nelson closed the public hearing. ClTorng moved, ClFarago seconded to recommend City Council approval for the One Year Time Extension for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Farago, Shah, VCITorng, Chair/Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: C/Lin 9. PUBLIC HEARING(S): 9.1 Conditional Use Permit No. PL2012-1107 — Under the authority of Diamond Bar Municipal Code Section 22.58, applicant U.S. Arts & Design and property owner Kenny Yu requested a Conditional Use Permit to operate a 2,600 square foot art school within Golden Springs Plaza, a 52,460 square foot center. The subject property is zoned Regional Commercial (C-3) with an underlying General Plan land use designation of General Commercial. PROJECT ADDRESS: 20657 Golden Springs Drive, Unit 210 Diamond Bar, CA 91765 MARCH 12, 2013 PAGE 4 PLANNING COMMISSION PROJECT OWNERS; Kenny Yu 20657 Golden Springs Drive, Unit 102 Diamond Bar, CA 91765 APPLICANT: U.S. Arts & Design 17412 Colima Road Rowland Heights, CA 91748 CPIEspino presented staffs report and recommended Planning Commission approval of Conditional Use Permit No. PL2012-1107, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. C/Shah asked if the hours of the business were intended to be 9:00 a.m. to 6:00 p.m. and CPIEspino responded "yes." VCITorng said he did not see a drawing for the design of the room on the map. CPIEspino offered VCITorng a copy of the floor plan for his perusal. Chair/Nelson asked the record to reflect that the Commission had been handed a floor plan of the facility. VCITorng asked if there were seven teachers for seven classrooms and CPIEspino said the rooms would include office personnel, a receptionist and four instructors, one for each of the four classrooms that run down the left side of the plan. As one enters the unit on the right side (of the plan) there is a reception area, office, meeting room and conference room along with an open studio area toward the back. Chair/Nelson asked that CPIEspino step up to the dais to review the plans with the Commissioners and then go through the same steps with the audience members. VC/Torng asked for cautious consideration of the parking demand. Based on staff's study the parking spaces are adequate and it would be helpful to consider the other businesses in the center because the parking will fill up quickly since there are only 243 parking spaces. He asked if 24 parking spaces was a reasonable amount for the proposed project. The study shows a potential maximum of 64 parking spaces being used. CPIEspino told VC1Torng that he was correct. The code requirement would call for only 20 spaces. Thirty spaces Were approved for the music school which takes into account the overall demand. So for the art studio, the overall demand that staff calculated would at worst case scenario, be at 67, which is a very narrow window on Fridays assuming all businesses would be operating at a peak level. VCITorng said that his point was that when staff comes back to the Planning Commission in six months he would like more detailed information about the entire shopping center with respect to what other types of businesses are included so that the proposed number of parking spaces for the art studio would be more easily justified. Already, two businesses occupy nearly 20 percent of the available shopping MARCH 12, 2013 PAGE 5 PLANNING COMMISSION center parking spaces and one-tenth of the total square footage of the shopping center. He said he is not concerned at this time; however, he is concerned about the future. CDD/Gubman thanked VCITorng for his comments and stated that when staff comes back to the Commission a more thorough and understandable breakdown of the relationship between the parking requirements and the business/parking demands compare. Staff will include some discussion about how, although an individual business at a peak time may generate a demand that is a significant percentage of the overall parking provided, since there is a diversity of business hours within that center, two businesses can basically occupy the same parking spaces in time. At this time and based on the analysis, staff is confident that all parking demands can be met onsite with some surplus. The reason for the six- month follow is to make certain the analysis is on point and to determine whether there are any additional issues that may arise which might require adjustments to operating hours to eliminate any potential conflicts. VG/Torng thanked CDDIGubman for his explanation. C/Shah said that on the north side of the plan on the exterior corridor it looks to him like there is a staircase. CP/Espino explained that this is the architectural projection from the building where there is an art element. 1t is not a staircase. C/Shah said that it looked like a pergola on the second floor. CDDIGubman referred C/Shah to the color photo on Page 5 of staff's report which shows a similar architectural feature on the left side of the building at the second floor level (a radius fascia) and just below that is what looks like an upturned awning type of architectural feature. ClShah said that on the drawing it shows other businesses across the corridor. CP/Espino went to the dais to explain that what C/Shah was observing were parking spaces at the end of the building. ChairlNelson opened the public hearing. Peter Chen, U.S. Arts & Design, explained that this site is an after-school teaching center which teaches only drawing and painting. This center provides fundamental art and some consulting service for high school students who expect to enter top universities with a portfolio of art work. U.S. Art Academy commenced doing business in 2000. In addition to the Diamond Bar site, there are sites in Rowland Heights, Irvine, Pleasanton and an affiliated location in San Diego. In January 2013, a site was opened in Arcadia. The academy has great expectations for the Diamond Bar site. Currently, about one-third of the Rowland Heights participants come from Diamond Bar and some of the parents have requested for many years that they would like a school in Diamond Bar so that their kids could be closer to home. Once the Diamond Bar school is open it will allow more participation from Walnut, Chino and Chino Hills. The proposal for Diamond Bar is for four teachers for each of four classrooms for teaching drawing and one portfolio studio with one professional instructor to help students. There is one room for consulting with parents and one meeting room. In the front MARCH 12, 2013 10. 11. PAGE 6 PLANNING COMMISSION will be an office manager and receptionist for a total of seven employees. With respect to parking, the art classes are very different from music classes. Some of the music classes require that parents sit with their students which would mean more parking for two hours. Conversely, parents drop off and pick up student's from the art school. The Rowland Heights studio has never experienced a parking problem. VCITorng asked Mr. Chen if he read and agreed with the conditions of approval for this project and Mr. Chen responded yes, that they would follow all of the rules and requirements. Chair/Nelson closed the public hearing. Chair/Nelson commented that as the state budget goes with respect to education, it is apparent that the arts will be cut out and he commends this kind of a project and this kind of a culture. ClShah moved, VC/Torng seconded, to approve Conditional Use Permit No. PL2012-1107. Motion carried by the following Roll Call vote: AYES: COMMISSIONERS: Farago, Shah, VC/T'orng, Chair/Nelson NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: CILin PLANNING COMMISSIONER COMMENTS/INFORMATIONAL ITEMS: ClShah congratulated Chair/Nelson and VCITorng on their appointments. VCITorng congratulated Chair/Nelson and thanked his colleagues for their support in his new position. He said he felt the Planning Commission would have a good year and he thanked staff for their reports. Chair/Nelson echoed VCITorng's comments. STAFF COMMENTSIINFORMATIONAL ITEMS: 11.1 Public Hearing dates for future ro'ects. CDDIGubman congratulated Chair/Nelson and VCITorng on their appointments. Having worked with both individuals previously, he knows what he needs to do. After more than a year in the City Hall tonight was the first time the equipment malfunctioned. However, staff made it through the evening and appreciates the Commissions indulgence. Hopefully, the problems will be resolved for the March 26 meeting for which there is one item on the agenda, an addition to a single family residence on High Knob. MARCH 12, 2013 . PAGE 7 PLANNING COMMISSION 12. CDDIGubman announced that with respect to the Shell Station at Palomino and Diamond Bar Boulevard, the court accepted the City's petition to have the property taken over by a court-appointed receiver and this week the receiver will be meeting with perspective contractors on-site and shortly after, a contractor will be selected. There is a process that needs to be navigated through the courts to secure the funding and to get the signoff's to actually proceed with the work; however, the City is well underway toward that end. While the work will not be immediately commencing, the City is mobilizing its efforts which the property owner failed to do when the property was under their control. The City will be installing chain link fencing by the end of this week to secure the site and to hopefully provide some indication that progress has forward momentum. The public has grown weary of the deteriorating conditions on the property and the City did not realize that the legal proceedings could be so protracted; however, staff is very relieved to have finally reached the milestone that will enable the City to see the project completed and operational so that the City will once again be earning sales tax from a business that is in a "very important" category to the City's sales tax base. C/Shah asked what business would be established at the site. CDDIGubman responded that most likely it will be a Shell Station. Staff believes that the most likely purchaser of the property would be one that has a long relationship with Shell. C/Shah asked if plans were still in the making for a Wal Mart to move to the old Ralph's market. CDDIGubman responded that he has heard nothing since the article in The Patch came out and has nothing to report at this -time. SCHEDULE OF FUTURE EVENTS: As listed in tonight's agenda. ADJOURNMENT; With no further business before the Planning Commission, Chairman Nelson adjourned the regular meeting at 7:42 p.m. The foregoing minutes are hereby approved this 23rd day of April, 2013. Attest: Respectfully Submitted, Greg Gubman Community Development Director a� t ve Nelson, Chairman Ageticict 6.4 Meeting Date: May 7th, 013 CITY COUNCIL° '%--'� AGENDA REPORT i ............. �S`•1: ,i TO: Honorable Mayor and Members of the City Council FROM: James DeStefano, City Man r TITLE: Ratification of Check Register datd April 11, 2013 through May 1, 2013 totaling $ 1,624,492.25. RECOMMENDATION: Ratify. FINANCIAL IMPACT: Expenditure of $ 1,624,492.25 in City funds. BACKGROUND: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council meeting. DISCUSSION: The attached check register containing checks dated April 11, 2013 through May 1, 2013 for $ 1,624,492.25 is being presented for ratification. All payments have been made in compliance with the City's purchasing policies and procedures. Payments have been reviewed and approved by the appropriate departmental staff and the attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: Luisa Fua Accounting Technician REVIEWED BY: Aa,,JL. Finance Director Attachments: Affidavit and Check Register — 04/11/13 through 05101113. CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated April 11, 2013 through May 1, 2013 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $1,268,864.99 Com Org Support Fund $700.00 Prop A - Transit Fund $203,064.05 Prop C - Transit Tax Fund $53,022,93 Integrated Waste Mgt Fund $18,997.12 Com Dev Block Grant Fund $2,088.22 LLAD 38 Fund $22,597.98 LLAD 39 Fund $16,567.20 LLAD 41 Fund $8,257.80 Capital Imp Projects Fund $30,331.96 $1,624,492.25 Signed: Dianna Honeywell Finance Director G C5 a o O O N O O M E o N (D Q n u � a) U F° O 4 O O N r O M C O N (D � � n E Q O 0 N M0 C7 UO Q VN' d' V Q m O co a�co LO m ❑ M M co O O O Q O O LL C ° M m .Q r ❑ V N (n a` )) ❑ j d U) o 0 C, N � � � C7 ❑ w W U � U LL E z `0 EE w w z (n zJ m O Q 4 C7 LL d LU U Q E O N = Cl) M M Z n M M U O O O a) -r- L) U °S M co Cl) Et ❑ O O O Y N N N U CD = _ ffr 63 (D O 17 rn N O co 00 O IrO LO O V N V d O O Q O � M LU LL U Q U) � ❑ (n cc z F- 0 z LU w Ucan 0 U LU z_ U U) 7 w � U w �- w z U) LU w LU zQ z z z U Q Q � M M M 0'N7 O O M M O O N N m m co a- M �;. 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O b V M O r w �T Cl) O N 00 Cl) O co oo V M Q � m d' Cl) O (f) m I'r M O (D ca V M O Tl- co V, co O W co V M O m co V M O O m V' Cl) O r m V' c) O N m V co O N II U (") co c7 M M co M M n M M M co M (') M Cl) M co M M M m ❑ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a o a o a o U 0) N LO N N L) N N N N LO Lo Lo N N N N N N X) u) 'o N N N N N LO (_f) N N N u) N N ((7 N N (() N N (C) N N U -T N N LO N N Lo N N m N N N m m N N N N O) a) N N C) 4 4 �i 4 V V4 'd 'Ct I V � V" V V 'j - A co _m CO O Q M N co Nd Ol N y U O fD Ef? h � c7 �_ L V 64 ca F° 7V A r (D h h N r CD W r U7 [D O L(7 N CD CO 61 C O CO h �CP N 0 N a1 Ln IC7 n N � h V O h 2 O O N rt G6 c] M O 4'l m Lr h O C7 M C ¢ r o L LOr (0 co N no O U eo 0 r 00 0 r 0 0 N 0 o N 0 a N 0 o N 0 0 N 0 0 N 0 0 N 0 0 N 0 0 N 0 0 o 0 0 0 0 0 0 0 0 0N IL QI p 4 4 u7 LL7 N r O N cl O O ALJ N r N r M r 42 r �� LL M O N no z N O z O o 0 0 0 o a o 0 0 0 Q U m a_ m m a a a_ a LLLL a- o © D cO Q� .♦„� m T< pLLJ z � p W U, w a w Of LLI L L" LY W LY LLJ 0� U, Q� 111 • OJ r LL r ch z U) z U) z U z U) z (0 z U z U z U) z co z F _F- U v a a. a a a a a. o. ra. Li U l N o0 N P O C7 O CD C7 Q z z z o a LL` CC O � LL LL wix LL. z LL z IWi z LUL, z LL z LL z LL z Li.. z LL z LL z A ao aLL L1J L!! F- J J F-- _—,I F- J J E- J J F- J J J J F- --Ji F- J J J J H J J O z H z LY r L1: >. Of >- LK >- 0� >-)- of LL' >- C� >7>- T lY } a a a ¢a C C a a d a •wd n co o rn. 0 Z U CO O 0. d N L C7 c) U ch n c7 m n M M M M M [+'] C'1 N N p Y 4 N CJ N O N O N O N O N O N O N O N O N O N O N A CITY COUNCIL I��ortPox��'��4 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Maar — P TITLE: Treasurer's Statement — March 2 13 RECOMMENDATION: Approve the March 2013 Treasurer's Statement. FINANCIAL IMPACT: No Fiscal Impact BACKGROUND: Agenda # F _ C; Meeting Date: May 7, 2013 AGENDA REPORT Per City policy, the Finance Department presents the monthly Treasurer's Statement for the City Council's review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of the investments. All investments have been made in accordance with the City's Investment Policy. PREPARED BY,- Susan Y:Susan Full, Senior Accountant REVIEWED BY: Finance Director Attachments: Treasurer's Statement, Investment Portfolio Report Assistant City Manager CITY OF DIAMOND BAR - CITY TREASURER'S REPORT CASH BALANCE AS OF MARCH 31, 2013 BEGINNING CASH BALANCE CASH RECEIVED Cash Receipts $1,983,102.87 $22,752,054.50 Total Cash Received $1,983,102.87 $24,735,157.37 EXPENDITURES Checks Written ($1,349,300.27) Payroll Transfers (349,032.26) Wire Transfers 0.00 Returned Checks 0,00 Charge Card Fees & Other Adjustments (3,000.37) Total Expenditures ($1,701,332.90) CASH BALANCE AS OF: March 31, 2013 $23,033,824.47 TOTAL CASH BREAKDOWN Active Funds General Account ($244,300.65) Payroll Account $41,311.95 Change Fund $1,000.00 Petty Cash Account $500.00 Cash With Fiscal Agent $0.18 Unamortized Discount on Investments $2,686.90 Total Active Funds ($198,801.62) Investment Funds: Local Agency Investment Fund $11,882,745.56 Corporate Notes $0.00 Federal Agency Callable $4,997,852.67 Negotiable CDs $5,454,460.43 US Treasury Money Market Account $897,567.43 Total Investment Funds $23,232,626.09 CASH BALANCE AS OF: March 31, 2013 $23,033,824.47 Average Yield to Maturity 0.632% FY2012-13 Year -To -Date Interest Earnings $125,226.96 FY2012-13 Budgeted Annual Interest Earnings $189,600.00 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT for the Month of March 2013 INVESTMENTS BOOK VALUE PERCENT OF PORTFOLIO TERM DAYS TO MATURITY YIELD TO MATURITY Local Agency Investment Fund $11,882,745.56 51.15% 1 1 0.285 Corporate Notes $0.00 0.00% 0 0 0.000 Federal Agency Issues - Callable $4,997,852.67 21.51% 9,671 839 0.846 Negotiable CD's - Bank $5,454,460.43 23.48% 1,328 924 1.293 Wells Fargo Sweep Account $897,567.43 3.86% 1 1 0.010 Sub -total Investments and Averages $23,232,626.09 100.00% 672 398 0.632 TOTALS $23,232,626.09 100.00% NIA NIA NIA MONTH ENDING March 31, 2013 TOTAL INTEREST EARNED $11,986.88 FISCAL YEAR-TO-DATE 2012-13 $125,226.96 I certify that this report accurately reflects all City pooled investments James DeStefario and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on fife in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. Dat Page 1 u N Lm F Q O o. O 11 Y N O a O N M CD E N m C CD r I 00 OMO 6Ni � M I � N j J 0- o O Q v o I 0 ui ao � p a o a O I o O C p m fD O d K a ua o o [ N w v cD m M N m N q � � in 1}1I CD r I 00 OMO 6Ni � M I � N j o I ui ao � p O fD uc V h N M1V M1 m a) 7m N M � in N T N y CO h co N It SLI LO co N O N m I? o o 4% m ui vh m ti rn(6 a m M v m m N @ m Q u? N p Il r V 4? M r M N 0 4co '1 o O ) tm N C-4 O or- N C tic0 _ ti O O u�7 c r-l(j a fD o0 w a a p M r N ul m o g m M =: r �r r N _ tD M O; N N � I N M _ U L � M O N e - O M U M O O M O c L C r L li Um o v m m cL m O al O r� O 67 1 d C }. V ❑ VJ 1A ++ C IG fC N O Q T U U O CC Qf A o � os m rn m¢ E w rn � G a Q LL C m t 6 6 'D m l4 ❑ O CL ❑ v m v ° > P. > @ 0 O w LIE z� 5 I- 0 Q W a co m N N O O i 0 n h (D W CO n (O a Q d d d d d d d M n N M n n r N N N P N N o cMD Itm ago on0 m o n w od(�ororo 0 N O U3 r fm h O M M m N N n v M (`7 co (D m m m r (o 1- P r V W W P7 allo allo V w 0 0 0 0 0 0 1l3 0 0 , n cND, w DD r--, m m o ti 0 0 o O o o r O O U7 CO o O o M M O h O m IA O O o W M P (P O m O Lo O o oC+] o N d r d ti QO C r o W d 01 m m mO o m m o (n CO[1 7� m OJ v 0 O O O o o o o o Li un o N L o vLL o v7 O O C m n r N N N c! m� o 0 o m m o m g o 0 0 d 0 d 0 0 0 0 0 O o 0 o a o 0 0 0 0 0 4 P a P d d 0 0 0 0 0 d 0 o O O O O O O 0 o a 00 0 0 0 0 U) v) o_ u; 4 Lo N N N N M M N N N Q Q d d d O 0 0 0 N N N N CSF N N N N M (O N f7 n n (O O M h h Del 0 O 0 O 0 O cff n h eri w of N Q v `o C C C C Y Y U C C y N C C R N y CO 10 (6 N Q Q m m� C C C m m U U U U J J J@ 2 m € E€E'Eu 'E' LL LL LL LL z X T Z Z i b N U N Q1 N (U (U Q1 N C w w o 0 (c IL LL IL U� l UlL LL LL (7 Q f0 U 7+ C N m CO W W o (D 0 LL U U N LL CO o 0 M ('1 �f lt) W M_ n2 M M M m{�2 M LL 0 M M M M M M M M 7 v m m {- Nr m M n 0 V n n 1- v n 0 0 0 0 0 0 o o o o 0 o 0 0 0 0 N N N ry N N N N N N N N N N N N CD It CO M11 m Q m (D V 't .-- I-- M N N r- N N M N 0 0 0 0 N N N Q tD V r- (O 0 M [ 5 0 o a o 0 0 0 0 0 0 o a o 0 [» M N r- �-- ,- � � 7, 0 7, c� n o� O o 0 0" o m in o o In o m o n m rno cp. N ro n n, (n m� r r o N r o- r r r o `�"' '�"' r d - U7 DT rM N N M m M N (D m N N N M N O m n W m f� 7 n Cp V M W m W n W P o o d d d d 0 0 o O o o 0 0 o 0 ] o O lo o O o o to O m L q o 4 M o W O nm (D Q CD N V n h cO w CO o N r o r r .- o r r r p r O O o 0 0 o a 0 d d d O 0 d o O d Q O d d 0 0 O O o O O O O O O q Q d d d d d O O o o O O O O CD 0 0 0 0 0 o o o 0 0 0 o 0 0 0 P C o O O O O O o o C P Q d d CL d m m m m m m m m m m m co CV CD M M N N N N N N N N N N N N N N N N �+N7 ti ti CQ W ((D d N d� 4] m U� W N r 41 W A N 11 n g m N N CD V v) o m ar Lo N Cp c0 N r n N N m WN "�" N N V m N 'rmv)Lo N N N N N N N N N N N NN N N N N N N N N N N N 0 0 0 0 0 0 o P Q Q d d 0 d 0 0 P P a 0 0 d d 0 0 O o o 0 0 o o P Q Q d d O 0 0 0 6 O O O O O O O o 0 0 0 0 0 0 0 0 O P P 0 p d 0 0 0 O 0 0 p p d d d 0 a_ O o o W m m m W (17 CD W W m W W W W W m v N N N N N N N N N N N N N N N N r r r r N N r r N N co N N N N N o O O O O O O o O o Q Q p d d 0 N N N N N N N N N N N N N 1 N N iff 7 m u7 6� O ,- fD V V n M 4 N N N M N o 0 0 0 [til N N (v mv� (O M In lh Md M O O O O O O O O O q p P O 0 � Y C p C Y (0 (p CJ C Y N cc N S2 Y (6 CY (U C G U F x x 0 (4 c m a w Z o L1J c m c ,0 m mm 2 m W Y Y C cn ate+ C p C m T Y m rL m F ° E cc :T F (n w w o Q Q¢ m m m U U o ii i.(. 0 (7 C7 T cn N o W M o o N cp (D u> a N O o O N O p N V N N N O N o O q p d d d 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O o O O O o P p Q p U (b S LLL 7 0 m W 2 X U z O O vi n 10 o W v m n v r d m m O m lil d' Q N WV W m to CD if) N Z V' N d' 7 0 t; Q p Z 0 0 0 0 0 N N ('o M co r) M - m Q < C O N E CO E y 70 d e^ O N E C o On ZT� 0 a { } O 0 a � LL i 0 n h (D W CO n (O a Q d d d d d d d M n N M n n r N N N P N N o cMD Itm ago on0 m o n w od(�ororo 0 N O U3 r fm h O M M m N N n v M (`7 co (D m m m r (o 1- P r V W W P7 allo allo V w 0 0 0 0 0 0 1l3 0 0 , n cND, w DD r--, m m o ti 0 0 o O o o r O O U7 CO o O o M M O h O m IA O O o W M P (P O m O Lo O o oC+] o N d r d ti QO C r o W d 01 m m mO o m m o (n CO[1 7� m OJ v 0 O O O o o o o o Li un o N L o vLL o v7 O O C m n r N N N c! m� o 0 o m m o m g o 0 0 d 0 d 0 0 0 0 0 O o 0 o a o 0 0 0 0 0 4 P a P d d 0 0 0 0 0 d 0 o O O O O O O 0 o a 00 0 0 0 0 U) v) o_ u; 4 Lo N N N N M M N N N Q Q d d d O 0 0 0 N N N N CSF N N N N M (O N f7 n n (O O M h h Del 0 O 0 O 0 O cff n h eri w of N Q v `o C C C C Y Y U C C y N C C R N y CO 10 (6 N Q Q m m� C C C m m U U U U J J J@ 2 m € E€E'Eu 'E' LL LL LL LL z X T Z Z i b N U N Q1 N (U (U Q1 N C w w o 0 (c IL LL IL U� l UlL LL LL (7 Q f0 U 7+ C N m CO W W o (D 0 LL U U N LL CO o 0 M ('1 �f lt) W M_ n2 M M M m{�2 M LL 0 M M M M M M M M 7 v m m {- Nr m M n 0 V n n 1- v n 0 0 0 0 0 0 o o o o 0 o 0 0 0 0 N N N ry N N N N N N N N N N N N CD It CO M11 m Q m (D V 't .-- I-- M N N r- N N M N 0 0 0 0 N N N Q tD V r- (O 0 M [ 5 0 o a o 0 0 0 0 0 0 o a o 0 [» M N r- �-- ,- � � 7, 0 7, c� n o� O o 0 0" o m in o o In o m o n m rno cp. 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O R S O m ti rn o m co N O M m N P Q 4 q O P O b b O b b 0 U d z o v m Co yr Co rD N O C V O V m m T 0� Z 4D n I ro m M. m v, N J O oQm O IL N 0 a o 0 Q d a CITY COUNCIL Agenda # 6 _ 6 .Meeting Date:_ May 7 2013 AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma a r TITLE: APPROVE NOTICE OF COPLETION FOR THE 2012-2013 COMMUNITY DEVELOPMENT BOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT RECOMMENDATION: Approve, FINANCIAL IMPACT: There is no financial impact. DISCUSSION: In Fiscal Year 2012-2013, an appropriation of $165,965 of Community Development Block Grant (CDBG) Funds was approved for the Curb Ramp Installation Project in the vicinities of Pathfinder Road/Peaceful Hills Road and Gateway Corporate Center, The City Council awarded a construction contract to TSR Construction and Inspection on December 4, 2012 in an amount -not to exceed $123,280 with a contingency amount of $9000 for a total authorization amount of $132,280. Staff subsequently authorized the Notice to Proceed for the construction on January 21, 2013. TSR Construction and Inspection has completed all work required in accordance with the plans and specifications (PS & E) approved by the City. Additionally, back curbs for the ADA ramps were constructed on an as needed basis to accommodate exiting field conditions. The final total project cost is $130,960.20, which is $1,319.80 under budget. PREPARED BY: Christian Malpica, Associate Engineer REVIEWED David G. L'Iu, Director of Public Works Attachments: Notice of Completion Date Prepared: April 29, 2013 NOTICE OF COMPLETION FOR THE 2012-2013 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP INSTALLATION PROJECT RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO CITY OF DIAMOND BAR 21810 COPLEY DR VE DIAMOND BAR, CALIFORNIA 9I765 ATTENTION: CITY CLERIC NOTICE OF COMPLETION Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. Notice is hereby given that; 1. The undersigned is the owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described: 2. The full name of the owner is City Of Diamond Bar _ 3. The full address of the owner is 21810 Copley Drive Diamond Bar CA 91765 4. The nature of the interest or estate of the owner is; "In fee" (if other than Fee, strike "In fee' and insert, for example, "purchaser under contract of purchase;' or "lessee') 5. The fall names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are; NAMES ADDRESSES 6. A work of improvement on the property hereinafter described was completed on April 8. 2013. The work done was: The proiect consisted of reconstruction of sixty-six (66) curb ramps and five (5) new truncated_ domes. Additionally, several back curb ramps were necessary to accommodate field conditions. 7. The name of the contractor, if any, for such work of improvement was TSR Constridudon and Ing eection December 4 2012 {]f no condaclor for work oCimpmvement as a whole, insert "none'} (Dale of Couuwt) 8. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows: Protect located within the vicinity of Pathfinder/Peaceful Hills and Gateway Center Plaza. 9, The street address of said property is Dated: Verification for Individual Owner (If no street address has been officially assigned, insert "none') CITY OF DIAMOND BAR Signature e£owner or corporate officer of owner named in pamgmph 2 orhis agent VERIFICATION 1, the undersigned, say: I am the Director of Public Works the declarant of the foregoing ("rsidenl of-, "Manager of," "A partnerof, "Owner of;' =.) notice of completion; I have read said notice of completion and know the contests thereof; the same is true of my nwn knowledge. F declare under penalty ofperjury that the foregoing is true and correct. Executed on .20 , at Diamond Bar California. (Date oFxignaturc) (City where signed) (Personal signature of llic individual who is swmring (hat the cnnlcnts of the notice of eomplletion are true) CITY COUNCIL Agenda 9 6 , 7 Meeting Date : Mav 7, 2013 AGENDA. REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man TITLE: APPROVAL OF CONTRACT AMENDMENT NO. 2 WITH KOA CORPORATION FOR THE DEVELOPMENT AND IMPLEMENTATION OF A TRAFFIC RESPONSIVE PLAN (FOR GRAND AVENUE, DIAMOND BAR BOULEVARD AND GOLDEN SPRINGS DRIVE) IN THE AMOUNT OF $19,290. RECOMMENDATION: Approve. FINANCIAL IMPACT: The Fiscal Year 2012-2013 Public Works Budget includes an appropriation of $30,000 for Citywide Traffic Signal Timing Plans which is funded entirely by Prop C Local Return Funds. BACKGROUND/DISCUSSION: The purpose of a traffic responsive. plan is to accommodate a surge of traffic detouring onto the City's three (3) major arterials such as Grand Avenue, Diamond Bar Boulevard and Golden Springs Drive which are typically caused by incidents on the nearby SR -57 and SR -60 freeways. A minimum of three (3) new traffic signal timing plans will be developed that when activated manually it would alleviate traffic congestion and lessen the impacts of freeway traffic operations on the three (3) corridors. The current advance detection loops at key intersections will be rewired and calibrated to aid the system to determine selection and activation of a correct traffic responsive plan. KOA has been providing as needed on-call technical support to the City since 2010. Because of the firm's history with providing these services and their familiarity with the operations of Diamond Bar traffic signals and Traffic Management Center functionality, it will be beneficial to use KOA to develop, test, evaluate and implement the traffic responsive plan. The proposed services will be in accordance with KOA's proposal and fee schedule dated April 19, 2013 (See Exhibit A). This additional service effort of $19,290 with the current fiscal year contract amount with KOA Corporation will exceed the City Manager's authority of $25,000. Therefore, Public Works Department is requesting City Council approval of the attached KOA's contract amendment No. 2 (See Exhibit B). The traffic responsive system will include the following: • Identification of the major corridor's current traffic flow condition • Pedestrian walking speed compliance with the Manual on Uniform Traffic Control Devices • Rewiring and calibration of current advance detection loops at key intersections • Development and simulate effect of the traffic responsive plans at each corridor • Work coordination with City staff and other City's consultants • Calibration and testing of the new plans The project schedule is tentatively set as follows: Notice to proceed Preliminary Implementation Evaluation and Calibration Completion PREPARED BY: Christian Malpica, Associate Engineer REVIEWED BY: Davi G. iu, Director of Public Works May 8, 2013 End of June, 2013 End of July, 2013 Mid of August, 2013 Date Prepared: May 1, 2013 Attachment: Exhibit A — KOA Proposal, dated April 19, 2013 Exhibit B — Contract Amendment EXHIBIT "A" KOA CoRpoRATioN PLANNING & ENGINEERING April 19, 2013 Mr. Christian Malpica City of Diamond Bar 21825 Copley Drive, Diamond Bar, CA 91765 MB23121 Subject: Developing, Testing, Evaluating and Implementing Traffic Responsive System for the City of Diamond Bar, California Dear Mr. Malpica, KOA Corporation is pleased to submit the following proposal to provide professional engineering services for developing, testing, evaluating and implementing the traffic responsive feature in the TransSuite Traffic Management System for the City of Diamond Bar (City). KOA has earned a reputation for high quality work, fulfillment of deadlines, and reasonable costs. While we have six offices in Southern California, our Orange office will manage this project. The firm has coverage in the following areas: Professional Liability ($2 million), Automobile Liability ($1 million) and General Liability ($5 million). Our Worker's Compensation coverage meets the insurance requirements of California State Law. We have successfully completed similar projects for numerous public agencies and private parties. References for specific related projects will be provided upon request. The attached proposal presents our revised scope of services, technical proposal, cost estimate, and schedule. Please contact me if you have any questions or if you require additional information regarding the subject proposal. I look forward to working with you on this important project. If you concur with the terms of this proposal, you may authorize KOA to begin work, by signing the authorization on this proposal and returning it to our office. The proposal is valid for 90 days. Sincerely, Min Zhou, P.E. Vice President, OC Operations G:'20121SigTimingUYfB23121/diamond bar trafcresponsive,doe KOA CORPORATION PLANNING & ENGINEERING Background The purpose of activating a traffic responsive plan is to accommodate a surge of traffic detouring onto the City's arterials typically caused by incidents on the nearby freeways. The traffic responsive plans, when activated, would alleviate traffic congestion and lessen the impacts of freeway traffic operations on the corridors. Below is a brief description of our approaches to develop the responsive plans for the City. Major Corridor Identified Traffic responsive plans will be tested and implemented at three corridors in the City of Diamond Bar. Figure A shows the locations of the three corridors. A minimum of three plans will be developed for each corridor. The first plan favors one direction, the second plan favors the reverse direction and the third plan provides balanced progression for both directions. We understand that Advantec Consulting Engineers, Inc has developed the initial three traffic responsive plans for Golden Springs Drive. We will use their plans as the base for the Golden Springs Drive corridor with our modifications. We will need to develop three plans for other corridors including Grand Avenue as well as Diamond Bar Boulevard. Pedestrian Walking Speed In the 2012 version of the California Manual of Uniform Traffic Control Devices (MUTCD), it is stated that the pedestrian clearance time should be sufficient to allow a pedestrian crossing in the crosswalk who leaves the curb or shoulder at the end of the WALKING PERSON (symbolizing WALK) signal indication to travel at a walking speed of 3.5 feet per second to at least the far side of the traveled waX or to a median of sufficient width for pedestrians to wait. However, most of the signals in the City are currently timed for a walking speed of 4 feet per second, with the exception of those that belong to Caltrans, but are currently maintained by the City. We recommend that all the intersections on the traffic responsive corridors be retimed to 3.5 feet per second walking speed. The requirement necessitates longer cycle lengths and may result in slight performance losses on the corridors. In addition, the current TOD plans for the AM, Midday and PM periods might have to be evaluated and possibly re -adjusted, since the new pedestrian walking interval might not fit in the current cycle length. Critical Intersections Figure A also shows the locations of critical intersections. Detection sensors at these critical intersections may have to be rechecked ensuring that it is functioning properly. We understand that Republic ITS will be the contractor to perform such functions. KOA will provide assistance to Republic ITS for the rewiring effort. Synchro Analysis KOA will utilize the SYNCHRO models built by Advantec Consulting Engineers, Inc. to develop and simulate the effects of the three responsive plans for each of the three corridors. New cycle lengths and splits timings for three different plans for the two corridors will be developed. Essentially, there will be three Synchro files — one file for each plan. New data required to operate SYNCHRO will be coded including updated geometric information, pedestrian clearance interval, cycle length, updated traffic volumes, and new signal timing parameters. KOA will use Synchro to provide estimates of actual time saved by activating traffic responsive plans in 2 KOA CORPORATION comparison with the regular TOD plans, assuming traffic increases by 50% than normal on each corridor. We will involve the city's staff in our optimization process and show the status as often as necessary. Coordination with TransCore Staff KOA will work with the TransCore staff to create appropriate group ingslsections for each corridor. We will involve city's staff in every step of this process. Calibration and Testing of the Plans Once all the data are entered and groupings are created, KOA will provide final testing of the plans prior to actual activation. This includes manually activating the plans and checked if all the signals are performing and synchronizing as expected. KOA will field verify and drive the corridor when the plan is activated, to make final adjustments. LACO IV Version I.8S Module LACO IV controllers, operating with an older version of firmware, become unstable if the cycle length exceeds 120 seconds. Unfortunately, the cycle lengths of most of the plans developed for the traffic response system will exceed that threshold. After all, the purpose of the system is to maximize the green bandwidth on the corridor to flush and drive traffic expeditiously throughout the City. MKOACORPORATION Figure A — Traffic Responsive Corridors LEGEND Fmn R;6 n Jrr= w�j EEO. Fbm a(cmc& ) ��r �:aidf �E%'aetl'b�l KOA CORPORATION I� 'T-"' R - -gym ,A KOA CORPORATION `. PLANNING & ENGINEERNNIG Project Management Mr. Benjamin Chan will manage the project with support from staff at our Orange Office. Schedule We anticipate that the entire project from the initiation phase to final testing phase will be approximately three months. A detailed work schedule is provided in Exhibit A. Proposed Fee The lump sum fee for the proposed scope of work is $19,290 (see Exhibit B for cost breakdown). This fee is based upon the cost of time and materials for KOA for projects of this type and scope. It covers three corridors — two north -south (Diamond Bar Blvd and Golden Springs Dr) and one east -west (Grand Ave). Invoices would be submitted monthly based upon project progress (percentage). Accounts are past due after 30 days. A finance charge of 1.5% per month after invoice date may be assessed on accounts more than 60 days past due. Conclusion Any questions about this proposal and scope of services may be directed to Benjamin Chan at (626) 226-9077. The proposal is valid for 90 days. Authorization If the proposal is acceptable to you, please sign this authorization proposal on the indicated line and return it with a copy of the signed proposal to our office. We have carefully reviewed the proposal dated April 19. 2013 by KOA Corporation. We do hereby authorize KOA Corporation to commence work as indicated within the terms and conditions of this proposal. Signature Print or Type Name & Title Address (if different than letter addressee) Date w N ' � W !� I II u 3 i I> e EEE � E y ' cn� E J ! p ! f ! Z E o Iz 0 0) .� QIL N�I'!', --#M � F H � Zrl Q7 M M :�2 .r w `?, ,,� .m` :m '� �ry ''ems ' fn ,S c3 i '^ I i rt C m e n r`:' S c G g n n. V C1. en yy Y O �7 N 40 61 Ai QY C`P U. �r ... �_--_-- .-.... ........ ........ _,.. .. ,..... � _ a � c y !. IL' f d. C d 'CIS :i13 d O y. 41 ifl saG a Q1 � dt W : C N C. rC f+A'S 49 � n u et 6 ',. c a' a, ' o M cin [L w w u pg O (C(�� F -t9 SJ : C u G G U 4 L >; U IWs �7T, ,1 t5 _ 2 LZ n e -H m rt s4R lfi i IWS `i'S ;c LA LL 4J V Qi •O L a m n 's x LU V � tm Ln o to o +� o N 0 N ~m 69- 69. (19- AR - m o 0 0 0 Uori 611, 0 0 co c+) e 0 5 C � L rodc a 0 0 CD L.0 LD � a.LU` L u LD o y i aLLI LD LD LO 4 LC? N N a to p CL r•- N r r- LO yg U co ce) e ❑ o o E 'x o w CD C m 7 v C:J. 0 f0 W'::... ami Q v o U L co U c� a ro ozro �o _ avi a��N �(n o a- Dia OF v) v Y Y Y Y L- C� f0 F }ca ca Sm Fes- F � Io m EXHIBIT "B" AMENDMENT NO. 2 ON-CALL CONSULTING SERVICES AGREEMENT This Amendment No.2 to the On -Call Consulting Services Agreement is made and entered into this 7th day of May, 2013 between the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY") and KOA Corporation (hereinafter referred to as "CONSULTANT"). A. RECITALS: (i) The CITY. has heretofore entered into an Agreement, with CONSULTANT to provide professional engineering services, which the Agreement was dated October 26, 2010. (ii.) The CONSULTANT submitted a proposal, a full, true and correct copy of which is attached hereto as Exhibit "A" to develop, test, evaluate and implement Traffic Responsive System. NOW, THEREFORE, it is agreed by and between CITY and CONSULTANT: Section 1: Section 1. A. Scope of Services of the Agreement is hereby amended to read as follows: "A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A", dated April 19, 2013, to develop, test, evaluate and implement Traffic Responsive System. Section 2: Section 3 of the Agreement is hereby amended to read as follows: Compensation. "City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by the City." Section 3: Each party to this Amendment No. 2 acknowledges that no representation by any party which is not embodied herein nor any other agreement, statement, or promise not contained in this Amendment No. 2 shall be valid and binding. Any modification of this Amendment No. 2 shall be effective only if it is in writing signed by the parties. Total payment to Consultant pursuant to this Amendment shall not exceed ($19,290.00) dollars. IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 as of the day and year first set forth above: APPROVED AS TO FORM: CONSULTANT: KOA Corporation By: City Attorney ATTEST: CITY OF DIAMOND BAR Tommye Cribbins, City Clerk DATE: Min Zhou, P.E. Vice President Jack Tanaka, Mayor Agenda # 6.8 Meeting Date: May 7, 2013 CITY COUNCIL AGENDA REPORT rNr.c�94�9�/ TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Ma TITLE: Approval of FY 2013-14 City Co ncil Goals & Objectives RECOMMENDATION: Approve. FISCAL IMPACT: None. BACKGROUND 1 DISCUSSION: Each year, concurrent with the review and adoption of the municipal budget, the City Council develops its Goals & Objectives. These items reflect the projects, challenges, and legislative matters deemed by the Council to be among the most important of the fiscal year. At the April 16, 2013 study session, the City Council reviewed the 2012-13 Goals & Objectives and directed staff to bring an updated list forward for approval. While many of the Goals & Objectives continue require multi-year commitments to reach completion, the City Council has directed staff to present a revised format that includes specific tasks for each that are scheduled to be checked off in the 2013-14 fiscal year. The new format provides measurable tasks for each Goal. The changes are most evident in the "Traffic Mitigation" section, which includes long-term/multi-year projects like the 57160 Freeway Interchange "big fix", of which planning components are expected to be completed in the coming year. The revised FY 13-14 list also removes an item that has been implemented and is now ongoing City work product or regular procedure: Maintain participation in the Four Corners Policy Group and Four Corners Coalition to advocate for regional transportation, economic development, and legislative solutions. With the dir ion of the Council incorporated in the attached document, staff recommends the Council ad pt he attached FY 2013-14 Goals & Objectives. RygrryqcLean, Assistant to the City Manager Attachments: FY 2013-14 City Council Goals & Objectives List FY 2013-2014 City Council Goals & Objectives 1. Traffic Mitigation • In cooperation with the City's project partners, complete the 57160 Freeway Interchange corridor long-term "big fix". a) Commence construction on the Westbound SR -60 Slip Ramp (Phase 1 of 57160 -Grand Confluence Project). b) Complete design of Local Improvements at Grand/Golden Springs and DB Golf Course Frontage and prepare for construction (Step 1 of Phase 2 57/60 -Grand Confluence Project). c) Complete EIR for Grand Bridge Widening, Bypass Roads, & On/Off Ramp Reconfiguration and continue design work (Step 1 of Phase 3 57160 -Grand Confluence Project). d) Secure funding partners for and complete a feasibility study to determine the preferred and most cost-effective options for the completion of 57160 "big fix" (missing freeway and HOV connectors separate from the 57160 Confluence Project). + Advocate for transportation solutions that are equitable in their distribution of goods movement related traffic. a) Secure recognition of the SR -60's ongoing status as a component of the state and national freight networks in an effort to secure funding for 57160 Interchange improvements. • In cooperation with the City's project partners, complete the Lemon Avenue on and off ramp project. a) Complete right-of-way acquisitions and begin construction. • Develop a report to the City Council outlining the ongoing effectiveness of the City's ongoing traffic mitigation project programs. • Oppose any high speed or light rail proposals that adversely impact Diamond Bar. 2. Fiscal Responsibility/Economic Development • Create a long-term City-wide financial plan for preservation of the City's fixed assets, including infrastructure, buildings, parks, and other facilities. • Develop incentive -based Specific Plans to revitalize areas such as K -Mart and Market World. • Identify specific development opportunities and develop Specific Plans to revitalize the K - Mart and Honda property areas in a way that provides the greatest net benefit to the community. a) Complete the market study for the Honda property and provide a report to the City Council. • Develop a plan to address the long-term financial sustainability of the City's Lighting and Landscape Assessment Districts (LLADs). 3. Communications • In addition to regular public meetings, provide a variety of opportunities for public interaction and participation. a) Implement the Discover Diamond Bar program. Through new partnerships with local organizations (schools, nonprofits, faith -based organizations, etc.), increase community awareness about City programs and services, particularly those related to emergency preparedness and environmental services. This outreach may include'face-to-face interaction, dissemination of literature/educational materials, and contribution of City content for inclusion in partner organizations' newsletters/websites. b) Complete an update to the City's website, enhancing governmental transparency, access to information, and ease of use for the public. 4. Other Items • Preserve Windmill structure via ownership of structure and/or property. • Develop a City-wide branding plan that incorporates standard design elements with a unifying theme that reflects the image of Diamond Bar. a) Commence Grand Avenue beautification project, using the chosen design as an initial standard plan for the City's streetscapes and entry signage. • Establish a "quiet zone" on the Metrolink train line at Lemon Avenue near Walnut Elementary School. • Develop and implement fiscally responsible environmental/sustainabilityI programs. a) Complete a five-year review/update of the Council's Sustainability Program Options Report (2008). 0 Complete the implementation of the approved Housing Element update. Agenda # 7.1 Meeting Date: Mav 7, 2013 CITY COUNCIL f�ax� AGENDA REPORT TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Manaer TITLE: Time Extension for Conditional Use ermit No. 2007-10 and Development Review No. 2006-11 PROPERTY OWNER: GSDB Investment Group, LLC, 625 Fair Oaks Avenue #115, South Pasadena, CA 91030 APPLICANT: Joseph Kwok, 625 Fair Oaks Avenue, #115, South Pasadena, CA 91030 PROJECT LOCATION: 23671 Golden Springs Drive (Los Angeles County Assessor's Parcel Number 8281-028-030). RECOMMENDATION: Approve SUMMARY: The applicant is requesting a one-year time extension to obtain permits and begin construction of a nine -unit residential condominium development on the site presently occupied by Diamond Jim's Dairy, located at 23671 Golden Springs Drive. The City Council initially approved the project on November 20, 2007, with a three year time frame to obtain building permits and begin construction. The City Council approved the first time extension on February 15, 2011. A second time extension was approved on April 3, 2012. Because the applicant has been actively working with the Public Works/Engineering Department to obtain grading permits and has submitted construction plans for plan check to the Building and Safety Division, staff supports the applicant's request for an additional one year extension of time to begin construction. The extension of time does not change the approved project in any way. The conditions of approval set forth in the City Council, Resolutions No. 2007-62 and 2007-63 will not change with the approval of an extension of time. GPA No, 2007-03, ZC No. 2007-04, SP No. 2007-01, TTM No. 70687, EIR No, 2007-02 Page 1 BACKGROUND: On November 20, 2007, the City Council approved Tentative Tract Map No. 64881, Negative Declaration No. 2007-03, Zone Change No. 2006-01, Conditional Use Permit No. 2007-10, and Development Review No. 2006-11, to construct a nine -unit, detached residential condominium subdivision at 23671 Golden Springs Drive. The property is located in the High Density Residential -Planned Development Overlay (RH-PD) zone with an underlying General Plan designation of High Density Residential. The approval for the entitlements included a.three (3) year time frame to obtain building permits and begin construction. The City Council staff report and resolution approving the project is included in Attachment 2. On February 15, 2011, the City Council approved a one-year time extension for the Conditional Use Permit and the Development Review applications. The resolution is included as Attachment 3. A second time extension was approved on April 3, 2012, by the City Council, The resolution is included as Attachment 4. On March 12, 2013, the Planning Commission recommended that the City Council approve a third one-year time extension of the Conditional Use Permit and Development Review applications. The Planning Commission staff report and resolution approving the time extension is included in Attachment 5. Grading and sewer plans were approved by the Public Works/Engineering Department in July 2012. The applicant submitted building address plans to the Public Works/Engineering Department on February 18, 2013, and are under review. On April 9, 2013, the applicant submitted construction plans to the Building and Safety Division for plan check. Upon commencement of construction, the project entitlements will be vested. According to the applicant, draft CC&Rs will be submitted to the Planning Division in mid-May for review by the City Attorney and City Staff. ANALYSIS: Pursuant to Diamond Bar Municipal Code Section 22.66.050, an extension of time may be granted up to a maximum of one year when a request for an extension of time, with good cause, is submitted to the Community Development Department. Any subsequent extensions are approved by the Planning Commission. However, because the project was originally approved by the City Council, the City Council is asked to extend the time to establish an approved permit. GPA No. 2007-03, ZC No. 2007-04, SP No. 2007-01, TTM No. 70657, EIR No. 2007-02 Page 2 A time extension is not required for the Tentative Tract Map pursuant to Assembly Bill (AB) 208, Subdivision Map Act Extension. On February 12, 2008, Senate Bill (SB) 1185 was passed to automatically extend subdivision maps that would have expired before January 1, 2011, for an additional year. On February 18, 2009, AB 333 was passed to automatically extend subdivision maps that would have expired before January 1, 2012, for an additional two years. On July 15, 2011, AB 208 was approved to automatically extend subdivision maps that would have expired between July 15, 2011, and January 1, 2014, for an additional two years. The automatic time extensions do not include time extensions for entitlements associated with tentative maps that have been automatically extended. The extension of time request does not change the approved project in any way. The conditions of approval set forth in the City Council Resolution No. 2007-63 will not change with the approval of an extension of time. Because the applicant has been diligently working with the Public Works/Engineering Department to obtain a grading permit and submitted construction plans for building plan check, staff supports the applicant's request for a one-year extension of time. Therefore, staff recommends that the City Council adopt the attached Resolution (Attachment 1) to approve a one year time extension for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11, based on the findings of Diamond Bar Municipal Code Section 22.66.050, subject to conditions of approval as listed within the draft resolution. NOTICE OF PUBLIC HEARING: On April 26, 2013, public hearing notices were mailed to property owners within a 500 -foot radius of the project site, and the notice was published in the Inland Valley Daily Tribune and San Gabriel Valley Tribune newspapers. The project site was posted with a notice display board, and a copy of the public notice was posted at the City's three designated community posting sites. ENVIRONMENTAL ASSESSMENT: This project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City Council adopted Negative Declaration No. 2007-03 on November 20, 2007. No further environmental review is required to extend the time limit for the approved project. Prepared by: Natalie TobO Assistant Planner Reviewed by: Greg Gubman, AICP Community Development Director GPA No. 2007-03, ZC No. 2007-04, SP No, 2007-01, TTM No. 70687, EIR No. 2007-02 Page 3 Reviewed by: David Doyle Assistant City Manager Attachments: 1. City Council Resolution No. 2013 -XX 2. City Council Staff Report dated November 20, 2007, and Resolution No. 2007-62 and 2007-63 3. City Council Resolution No. 2011-04 4. City Council Resolution No. 2012-06 5. Planning Commission Staff Report dated March 12, 2013, and Resolution No. 2013-06 GPA No. 2007-03, ZC No. 2007-04, SP No. 2007-01, TTM No. 70687, EIR No. 2007-02 Page 4 Attachment 1 CITY COUNCIL RESOLUTION NO. 2013 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING A ONE-YEAR EXTENSION OF TIME FOR CONDITIONAL USE PERMIT NO. 2007-10 AND DEVELOPMENT REVIEW NO. 2006-11 TO CONSTRUCT A NINE -UNIT RESIDENTIAL CONDOMINIUM LOCATED AT 23671 GOLDEN SPRINGS DRIVE, DIAMOND BAR, CA 91765 (ASSESSOR'S PARCEL NUMBER 8281-028-030) A. RECITALS 1. Property Owner and Applicant, Joe Kwok, on behalf of GSDB Investment Group, LLC, has filed an application request for a one-year extension of time for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 to construct a new nine -unit residential condominium located at 23671 Golden Springs Drive, Diamond Bar, Los Angeles County, California ("Project Site"). Hereinafter in this Resolution, the subject Conditional Use Permit and Development Review shall be referred to as the "Proposed Project." 2. On November 20, 2007, the City Council of the City of Diamond Bar conducted and concluded a duly noticed public hearing on the Proposed Project. At that time, the City Council adopted Resolution No. 2007-62 and 2007-63 approving the project. This approval included an initial three-year expiration date for the applicant to commence construction. 3. On February 15, 2011, the City Council of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. At that time, the City Council adopted Resolution No. 2011-04 approving a one-year time extension. 4. On April 3, 2012, the City Council of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. At that time, the City Council adopted Resolution No. 2012-06 approving another one-year time extension. 5. The subject property is made up of one parcel totaling 0.62 acres. It is located in the High Density Residential -Planned Development Overlay (RH-PD) zone with an underlying General Plan designation of High Density Residential. 6. The legal description of the subject property is Tract 24725 Lot 20. The Assessor's Parcel Number is 8281-028-030. 7. Diamond Bar Municipal Code Section (DBMC) 22.66.050 authorizes the Planning Commission to recommend approval to the City Council for a time extension for approved projects, provided that certain findings can be made to establish good cause for such time extensions. S. On March 12, 2013, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. At that time, the Planning Commission recommended that the City Council approve the time extension, subject to conditions. 9. On April 26, 2013, notification of the public hearing for this project was published in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers. Public hearing notices were mailed to property owners within a 500 -foot radius of the Project site and public notices were posted at the City's designated community posting sites. In addition to the published and mailed notices, the project site was posted with a display board. 10. On May 7, 2013, the City Council of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as follows: 1. The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. On November 20, 2007, the City Council determined the Project required a Negative Declaration (ND) and approved the ND and related documents in reference to the Project. ND No. 2007-03 has been prepared according to the requirements of the California Environmental Quality Act (CEQA) and guidelines promulgated thereunder. The 20 -day public review period for the ND began August 16, 2007, and ended September 4, 2007. Furthermore, no further environmental review is required to extend the time limit for the approved project. C. FINDINGS OF FACT Based on the findings and conclusions set forth herein and as prescribed under Diamond Bar Municipal Code Section 22.66.050, this City Council hereby finds as follows: Extension of Time Findings 1. There have been no changes to the provision of the General Plan, any applicable specific plan, the Subdivision Ordinance, or the Development Code applicable to the project since the approval of the Development Review; There have been no changes to the provision of the General Plan, any applicable specific plan, the Subdivision Ordinance, or the Development Code. The construction of a nine -unit residential condominium is consistent. with the 2 City Council Resolution No. 2013 -XX zoning designation and will not be altered in any way by approving the requested extension of time and all conditions of approval adopted by City Council Resolution No. 2007-62 and 2007-63 will remain in full force and effect. 2. There have been no changes to the character of the site or its surroundings that affect how the policies of the General Plan or other standards of the Subdivision Ordinance or the Development Code apply to the project; and Since the time that the City Council approved the project, there have been no changes to the character of the site or its surroundings that affect how the policies of the General Plan or other standards of the Subdivision Ordinance or the Development Code apply to the project. 3. There have been no changes to the capacities of community resources, including but not limited to water supply, sewage treatment or disposal facilities, roads or schools so that there is no longer sufficient remaining capacity to serve the project. Since the time that the City Council approved the project, there have been no changes to the capacities of community resources, including but not limited to water supply, sewage treatment or disposal facilities, roads or schools, so that there is no longer sufficient remaining capacity to serve the project. Based on the findings and conclusions set forth herein and as prescribed under DBMC Section 22.66.050, the City Council hereby finds and approves the time extension of Conditional Use Permit No. 2007-10 and Development Review No. 2006-11, subject to the following conditions: 1. The project shall substantially conform to the approved plans as submitted and approved by the City Council and on file with the Community Development Department. 2. All conditions of approval for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 approved by City Council Resolution No. 2007-62 and 2007-63 shall remain in full force and effect except as amended herein. 3. This approval shall extend the expiration date of Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 to November 20, 2013. The City Council shall: a. Certify to the adoption of this Resolution; and b. Forthwith transmit a certified copy of this Resolution, by certified mail to Mr. Joe Kwok, GSDB Investment Group, LLC, 625 Fair Oaks Avenue, #115, South Pasadena, CA 91030. 3 City Counci€ Resolution No. 2013 -XX APPROVED AND ADOPTED THIS 7T" DAY OF MAY 2013, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. In Jack Tanaka, Mayor I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted, at a regular meeting of the City Council held on the 7th day of May, 2013, by the following vote: AYES: Council Member: NOES: Council Member: ABSENT: Council Member: ABSTAIN: Council Member: ATTEST: Tommye Cribbins, City Clerk City of Diamond Bar 4 City Council Resolution No. 2613 -XX Attachment 2 Agenda 4 Meeting Date: November 20 2007 TO: Honorable Mayor and Members of the City Council VIA: James DeStefano, City Man g TITLE: NEGATIVE DECLARATION Mn. 2007-03, ZONE CHANGE NO. 2006-01 AND PLANNED DEVELOPMENT OVERLAY IO DISTRICT, ANDTQEVELOPMENE TRACTTMAP REV EW 64881, CONDITIONAL USE PER NO. 2006-11— A NINE UNIT RESIDENTIAL CONDOMINIUM PROJECT AT 23671 GOLDEN SPRINGS DRIVE. RECOMMENDATION: Upon conclusion of the public hearing adopt the following: ® Ordinance No. (2007) approving first reading of Zone Change No. 2006-01 and Planned Overlay District; _ ® Resolution No. 2007- approving Tentative Tract Map No. 64881 and adopting Negative Declaration No. 2007-03; and Resolution No. 2007- , approving Conditional Use Permit No. 2007-10 and Development Review No. 2006-11. BACKGROUND: On September 11, 2007, the Planning Commission concluded a noticed public hearing on Tentative Tract Map No. 64881, the project Negative Declaration and all requested entitlements and recommended approval of the project to the City Council. Approval of this project will allow the property owners Joe Kwok and GSDB Investment Group, LLC to subdivide 0.62 acres into a nine unit, detached, residential condominium complex. The project site is located at 23671 Golden Springs Drive and is currently developed with a mini -mart drive-thru known as Diamond Jim's Dairy. ANALYSIS: On September 11, 2007, the Planning Commission conducted a noticed public hearing for the proposed project. One person spoke and three letters from residents were submitted to the Planning Commission. The residents expressed opposition to the proposed project because of concerns 1 related to losing a landmark and the convenience of the dairy, and because of concerns that the proposed project will generate additional traffic. The Planning Commission had concerns related to adequate guest parking, common open space and traffic. The Commission's concerns were addressed as follows: 1. Guest ParkinThe Development Code does not address guest parking for detached q.condominium units. However, each unit provides a two -car garage as required for a single - condominium space is provided for each unit. Staff finds family residence. Furthermore, one guest pa that the parking provided is adequate for the project and Commission concurred with staff. 2. Common open S pace. The Development Code does not have a minimum requirement for common open space and recreation areas for condominium or apartment projects. It does have a minimum landscape requirement of 15 percent of the project site. The project exceeds this minimum requirement and 24 percent of the project area will be landscaped. Additionally, each condominium unit has a private patio area. Since the proposed project complies with the Code's landscape requirement, the Commission was satisfied that the proposed project meets the landscaping and general requirement for open space. 3_ Traffic. The traffic study prepared by Lin consulting, inc. for this project indicates that the in the AM peak hours 69 trip ends in the PM peak hours. The mini -mart generates 36 trip ends rip ends in the AM peak hours and 8 trip ends in the PM peak proposed project will generate 7 t hours. Since the proposed project will generate. fewer trips than the mini -mart, the study concludes traffic improvement measures are not required. According to the City's traffic impact analysis guidelines, the proposed project is not large enough in size and does not generate enough daily trip ends to warrant traffic improvement measures. As a result, the Commission agreed that traffic improvement measures are not required for this project. The Commission concluded that the proposed project meets the City's Code requirements and design standards and felt that this property is a good location for much needed housing in Southern California. Therefore, the Planning Commission unanimously recommended approval of the project to the City Council. The attached Planning Commission staff report represents all the technical information related to the project along with a Negative Declaration that addresses environmental impacts_ The review period for the Negative Declaration began August 16, 200 and e agent ept bernotified., 2007. During the review period, the City did not receive any c ,ts The City Council may approve the proposed project as recommended by the Planning Commission. The Council may add or modify conditions of approval set forth in the resolutions. if the Council concurs with the Planning Commission recommendation, then adoption of the resolution and ordinance should be in the following sequence: 1. Adopt City Council Resolution No. 2007 -XX approving Tentative Tract Map No. 64881 and adopting Negative Declaration No. 2007-03; 2 2. Approve the first reading of Zone Change Ordinance No. XX (2007); and 3. Adopt City Council Resolution No. 2007 -XX approving Conditional Use Permit No. 2007-10 and Development Review No. 2006-11. NOTICE OF PUBLIC HEARING: Notice for this project was published in the In{and Valle gnotices tai approximaValley tely 210 une on November 8, 2007. On November 2, 2007, public hearing were m property owners within a 500—foot radius of the project the andposted to onl November 51,E 2007Ges. Additional, the public notice was place on a display board at p PREPARED BY: nn ,i. un, ssociate Planner REVI EVAED David Doyle, ancy Fo , CP Assistant City Manager Communi CP ent Director Attachment: 1. City Council Zone Change Ordinance No. XX (2007); 2. City Council Resolution No. 2007 -XX adopting Negative Declaration No. 2007-03 and approving Tentative Tract Map No. 64881; 3. City Council Resolution No. 2007 -XX, approving Conditional Use Permit No. 2007-10 and Development Review No. 2006-11; 4. Planning Commission Minutes dated September 11, 2007; 5: Planning Commission Staff Report for September 11, 2007 meeting; 6. Planning Commission Resolution Nos. 2OOTentativve Tract Map No. 64881, grading plan. site 7. Exhibit "A' dated September, plan, elevations, sections, and landscape, hardscape and irrigation plans and colors and material board; g. Exhibit "B" Negative Declaration No. 2007-03; g. Three correspondences from residence; and 10. Aerial photo. CITY COUNCIL ZONE CHANGE ORDINANCE NO. XX (2007) RESOLUTION; NO, 2007- A RESOLUTION OF THE 01TY COUNCIL OF .THE CITY OF DIAMOND BAR APPROVING TENTATIVE TRACT MAP NO, 64881 AND ADOPTING NEGATIVE DECLr;RATION ,NQ. 2007-03 SET FORTH THEREIN FOR A NINE UNIT CONDOMINIUM RESIDENTIAL. SUBDIVISION LOCATED AT 23671 GOLDEN SPRINGS DRIVE, I EAMOND BAR,. CALIFORNIA (APN NO..8281-028-030). A, RECITALS 1. The property ownerlapplicant, Joe Kwok, GSDi3 Investment 'Group, LLC, has filed an application for approval of Tentative Tract Map No: 64881 and adoption of Negativa Declaration No_ 2007-03 as described in the title of this Res©Iution. Hereinafter in this' Resolution, the subject Map and Negative Declaration,. shall. be referred to as the "Application." 2. On September_ 11, 2007, the .Planning Commission of the City. of Diamond Bar conducted and concluded a duly noticed public hearing on the Application At that time the planning Commission adopted Resolution.No.2007-45 recommending City Council approval of -the applic&Dn 3 On November 2, 2007, public hearing notices were mailed to approximately 210 properly owners of record within a 500 -foot radius of the project site,.a copy of the legal notice was. posted at the -City's designated community posting sites, and a public notice display board was posted at the site. On November 8, 2007 potificatior, of the public hearing for this project was provided in the San Gabriel Valley Tribune and Inland Valley Daily Hulletin newspapers., F 4. On Novernber 20, 2007, the City Council of the City of Diamond gar conducted and concluded a duly noticed public hearing on the Application. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the. City council of the. City of Diamond Bar as follows: 1. This City Council hereby specifically finds that ail of the facfs set forth in tha Recitals, Part A, of this Resolution are true and correct_ 2, The City. Council hereby finds. that the'project identified above in this Resolution required a Negative Declaration (NC). ND No_ 2007-63 has been prepared according to the requirements' of :the _California. Environmental: Quality Act (OEQA) and. guidelines promulgated thereunder. The 20 day public review period for thO ND began August 16, 2007, and ended, 4, 2007. i=urthermore, rhe City council has reviewed the ISD and related documents In reference to the, °App Cicatiof` CI Council hereby specifiGaCiy finds and forth owdetelTn-Inpsandtchanges and alteea in s 3. The tY record as a whole, including the findings sat ect ro osed vihich have been Incorporated -oto arnd conditioned upon the proposed project set Earth in the applicat-son, thare is no evidencadversa affect beforc thislonty CwiCcll let�esou cesat tho oor the habitat herein wiN have the potential of on substantial evidence; this City Counci4 upon i,rF,ich the wildlife depends. Based up hereby rebuts the presumption of axons e e$ects contained in Section 753.5 (d] of Title t 4 of the California Code of R g , 4. Dried on the fndings and conclusions set Earth herein, this City Council hereby finds as follows: The project site is an irregularly shaved lot located on the northerly side` of (a) roxirnately 27,003 square Laiden Springs D7 ve west of Platina brave• it is app ro erties feet (0.62 acres} in area- The site is elevated abovethe e Su projects to a Trbundingpoc upied by retaining.watis and slopes: i rarr> 1966 to 1�8was remodeled into a mini -mart. by a service station, In 1986, the site bullding . drivethm known as Diamond. Jim's Dairy- - land Ise n Of (b) The Project site has Dlar) C.whlch a thonzelso a maximum density Of 20 Resident4 (RH) n Genera 1. dwelling units Per acre, zone. Howevar; (o) That project site is within the Neighborhood Commercial (G-1). Zone Change No_ 200601. \ifhin P-ianno e f zone Ghangeofsntt� Clot 2H7. 4 recommends thatthe Glty Council app Density Residential -Planned Development (RCS -Pik) for General Plan compliance. (d) Generally.the following zones .and uses surround the Project site. Zone. t7ses Site General Plan Gommeroial Neighborhood Project High Density ResWE-nSlal - commercial (G1) Site Maximum 20 Dwelling Unit Per Acrd RFi and R-8,000 Residential North & Ri-i Gflndoms west 3_a,0oa cl uroh South LQw Density Reside��ats Maximum 3 Dwelling Per acre (RL (e) The.Application request includes that follovring: (.). Negative Declar�tiori No. 2007-03 to address impacts that the Proposed . project may have an the .environ ' ect site's zoning from (2) Zone change applicatlon to char, e the pta;. G 1; to Rl i -PD -2Q welling'Unitsiper 1,Orefior Gene_ a Plan compliance; (3) Subdivision-application to create a tract map for condominium purposes; (4) Condifionaj Use Permit application to establish a Planned Development Overlay District (PD) to modify setbacks and wall heights 'that are appropriate for the property characteristics. and the type of developrnant proposed forthe site; and (5) Development Review application to deribIish the existing mini-mart with drive-thru and to review the project's Overall design and site plan configuration and its effect on surrounding properties. Tentative Ma Findincjs Pursuant to, Subdivision Code Section 21.20 .the City Councll has made the following required findings: (f) ThaLGeperal Plan land use designation for the project site is High fens y Residential {PH). The General plan describes this designation as a residential land use categery for town homes, condominiums, apartments,-mobile homes andother multiple family residential properties,. This. land use category .can maintain a maximum density of 20 dwelling units per acre. The proposed map is a nor:-gated subdivisicn 'for a .nine unit detached condominium development with private entry and drive aisle: The allowed density for the.High Density Residential General Flan designation and zoning district is 2[3 units per acre: The project is 27,003 square , feet (g•62 acres) ' could 'be developed with a maximum density of 12 units. In Order to meet the City's development standards and' provide the appropra#e. access and drive isles, landscaping, and condominium units that aro marketable frt size, the project is proposed at 9 units which is 26 percent below-the Genera! Plan. and .zoning alfowed dansity. Furthermore the proposed €and use represents an extension of the existing development pattern in the project area which is condominiums and -single-family residential. As a result; TTM 84881 is consistent with the General Pfan.including its design and imp'roverrents, (g} The pfoject site is approximately 0,52 gross acres (27,003 square feet) in area. TTM 64881 prapases to create a common-interest subdivision to facilitate the development of 9 detached. residential condorniniurn units with two car garages and guest parking for each unit; landscaping and private patios. !n accordance.to the General Plan density provisions it is permissible to develop up to12 condominium units. However,, the proposed density of 9 units is 25 parcent below General Plan and 20ning potential density:. Addifionaliy, the ND prepared for this .project reviewed the suitability of th'e project site circulafiar�, grading, aesthetics, land use, etc. The ND concluded that the proposed map would not have a slgnificani effect ori the environment and with the incorporation of conditions of approval. Therefore, the project site is physicallysuitable-forfhe.proposed type of development acid density, ,1 1 h) The ND for this project anaiYzharthef or not inju efrsh cry �ldliiffesorthei phabtat. Thecause substantias environmental damageovaY as discussed in the ND; it Is ND concluded thatwith conditions of aper anticipated that the proposed rnEVS impacts would be reduced to a ieveiivet ner�ts than significant" and b�`an al enviesign cf rgnmenialion OF the damage or ure fish or wildlife. or is not likely ta.caus . their habitat The ND analysed impacts related to the design of the subdivision and () es_ The improvements related .to the project. The design of the project meets tf�e standards set forth in Development Code and her, Design ed Gni then Desigri P, design maintains . the quality p Guidelines and []evelopMent Code. It is compatible YAth the existing resp eci's. neighborhood that sus-rounds t Vis. Ps°r�ottfikelyto cause,ser�ousr P hl cd ealth cr design or type of improvemen safety problerns. nP There are no easements of record for the project ideveiAo ms. iens Therefore,scussed in i the {l) A above, the projee't .site is suitable for this t�mprovements: v llI not conflict with design of the subdivision cr.ihe type easements, acquired. y the pubi,ic at large for access through or use of, property within the pro'pnsed.slabdivision, nt I issues related to k According to thB ND prepared for ss? thanJsgnf6 . and discharge ewe age {) hydrology and water n,uality aro le would not result in violation of existing requirements prescribed by the California Regional VV ate Quality Control Board_,. (i) A geotechnical report was prep aced for this project and reviewed by the CityJhEl report was apqn proved with cond'ttiorls that are incorpoati dicates e tat �fproth s' he Additionally, the ND prepared for this, proj implementation of-these conditions i coCriate� t engineerig practicesapplicable Muerisure Code and UBC requirements and app p impacts related to- geology will be "lass than significant". m) The ,poposeproisions of TWe 21 d su6dlvis9on is conslstent 5ubd v scan MapcAct, dVthe Deveiolpment the City's Subdivision Ordinarice, Godo as discussed in the above fndings_ Based on the fridirrgs and. conclusions set forth TTM X488 Sove, thO ySubjec't1to.t11e ioilaw�nO Negative D.edaration.i�lo.;2DB7-Q3 . an, approves :conditions and Standard Conditions attached and referenced herein' a. GENERAL This approval shall be null and void and of no effect unless the Negative D-elaration No. 2007-03 is adopted and Zone.. Change No, 2006-D1, Planned Development. Overlay, Conditional Use Permit No. 2007-110 and Development Review No.. 2006-11 are approved. This approval is valid forthrea years. Two extensions of time, one year each, may be approved in accordance to Development Gode Section 22. 56, b. SITE DEVELOPMENT 1. Approximately 1.0 lineal feet of a retaining wall locaied at the vest prape.rly. . line and a wall in .the same area which- encloses the side yard for.LY-4 one is shall not exceed an exposed height of eight.feet, 2. Exterior or perim;atef walls shall be constructed from split face block with a . decorative Gap. Interior walls may. be stucco in a color_ to match -and/or. complement the: condominium `units_ Sample of said - consta-uction . materials and calors shall be'- submitted to the Piann.ing Divislor for review and approval prior to plan cheol submittal. 3_ Uses permitted lri the RH zoning district as listed in the Development Code shall be tl•te.only uses allowed in the RH-PD zoning designation for the project.site. . 4. Prior to final reap; the applicant shall provide ajinal landscape'and irrigation plan listing all plant species, size quantity and location for Planning Division reviaw and approval. All landsbaping and irrigafon,`shall be installed prior to final inspection or Certificate of Occupancy 5. Pr or to plan check submittal,the applicant shall submit an exterior Iighting plan and photometric study for Planning D[vision review and approval:: All lighting shall be designed to confine .d'sreGt rays to the subject property. 5pil1age beyond the }property lines shall not be permitted. Lighting steal[ be . on a tithe -clock or photo -sensor system. c. BUILDING AND SAFETY DIVISQN Prior.to final map, approval, applicant shall submit to the Building Arid Safety Division the design of all retaining walls for. review and approval conCUT,rently with the grading plan checfc.: d. 1 D5 P,NGELEs CDUNTY FIRE PR �VENTION rtion 902 of the FireCode, which requires al! 1. Access shall carnply w th Se -SS weather access_ All weather. access my require paving. 2. Fire Department access shall be extended to within, 150 feet distance of any exterior portion of all structures_ 3. Where driveways extend further than 300 feet and. aye of single access design turnarounds sultabie for fire protection .equipment use shall be . Provided and shown on the final map.:7urrzarounds shall be designed, constructed and rnamtained to insure tbeeir integrity for Fire Department use_ Where topography dictates, turnarounds shall be provided for driveways that .extend oVer95O feet in length: 4.. Private driveways shall be indicated on 'the final, map as '`Private Driveway. and Fire Lane", with the widths clearly depicted and shall be maintained in accardahca with the Fire Code. 5 Vehicular access rrlust . be provided a'M mainta`sned serviceable thrpughouf construction to all required ,fire: hydrants:. Al required fire 'hydrants.shail be installed, tested and accepted prier to coristrdction_ _6, Applicant shall provide Fire. Department or City approved street signs and . building access numbers prior fo occupancy. 7. Applicant shall provide water mains, fire' hydrants and fire flavus as required by tho County of Los Angeles Etre Department, 'far alt land shown on map which shall be recorded.. 8. Fire hydrant' shall conform to the following requirements: (a) Install one fire hydrant; (b) Measure B" x 4" x:2'/z' brass or bronze, RD to current AV 1VYA standards.C503 or approved equal; (c)' On site ,hydrants shall be installed- a minimum of:25 Peet. form a stra tore or. protected by two (lour Este wall 9. The required fire.flo�v for public fire h`ydrarits at this location shall be 1500 gallons perihute at 20 psi for duration of two hours,'over-and; above maKimurri daily darc stic.'der+and. .iwo,hydrant.flowing sirnuitaneously,. may be used to achieve the requ4red fire flout. 1p , NI required lire hydrants shall be installed tested and accepted t�r.bonded for prior to tonal map approval_ 2. Appliicantshall include signed copies of the City Council Resolution Nos. 2.007-44; .. 2007-45, 2007-4B Standard Conditions, and all envirorimental`mitigations shall be included (in the plans (full. size). The sheet(s) are for information only to all parties . involved in the canstrucYionlgrading activities and are not required to be wet sealedlstamped by a titensed Engineer/Architect. 3. Revised plans (such as but not limited to s's#e plan, ele�+afioris, landscapeTirrigatiori plan, grading plan, etc_,) incorporating all Ggnditions of Approval shall be subtiiitted for Planning Division review and approval prior to the, plan check. 4 Notv�lthstanding a.hy previous subsection of the resolution; the Department of Fish and Game requires payment of the fee pursuantto Section 7.114 of that Fish and. . Game Code. Said payment shelf be made by the applicant to the city within five days of this a.Pprovah., 5. Ttie`prajecf site shall. be maintained and operated in full compliance.with the conditians'of approval an:d all laws, or other applicable regulations" 6_ Approval of this request shall nut waive compliance with, all sections. of the Development Code, all other applicable C ty Ordinances and any applicable „ . Specific Plan in effect at -the tirrio of building permit issuance. 7, All si#e, g.rading, ,landscape Hgaticn, and street: improvement pans shall be caordinateciforconsistenry prlortn issuance of any perrriits,(suct�.as grading, tree . removal, encroachment, building, etc.) or psior.to final map approval in the case of a�ustomlot'subdivision orapproveduse has,comrnenced whichever cornes,first g; Pr or #o any use of.the pro}ect site'or business actsvity baing comrr�enq?.d hereon ali conditions of approval shail:be completed. B, FEEsf[7f=POSIES'. Applicanfi shall pay development fees.(iM-udinsg but riot limited•to Planning; Bu and 5afety,.Divisions, Public Wo(kslEngineering ng—Department: .and Mifigation EEllor itoririg) 'at the established rates .' pri& t.6 final rnap approVal, • issuance of building.or grading permit (whichever comes first); as required by'the City- - Sctiool,fees shalE.6e paid prlorto the issuance of l�uriding permit. In addition th'e applicant shall pay all remaining prorated City pro}edt nevi and processing fees prior,ta the"map`s recordation or issuaTice of buiid.ing permit, whichever cume first: . 2 f?r�or, to'f rirap approval file applicant shall pay a• fee to the City in li�.0 of dedication for. parkland pursuant to Subdivision Ordinahce chapter 2 32 3 Prior to any public hearing or, fnat reap approval all �kepos`st accounts far the ptiacessing of this groject.shall %ave no debars 4.' Notwithstanding any previous subsection of the resoiu#ion, the DepartmantOf Eish and Game required.payment of the fee pursuant to Section 711 A of that Elsh and Game Gode, Said payment shall ba made by the. applicant to the city within five days -of this grant's approvai. G. TIME LIMITS „ �.. This approval shall not be effective for any purpose until the applicant and owner Of the ar©perty involved have filed VOthin 15 days of approval of.th.is map, at the 'City of'biamond Bar Community Development Department] Planning Division an Affidavit of Acceptance stating that they are aware of and agree to accept all the conditions of this approval.. 2. i.n accardancewitli:ihe.5uf3div s"ron [Vvap Acf; Sectiarr 66463.x, T VM No. 64881 is valid far throe years. An extension of time rriay be -.requested in V�riting and shall . only be considered, if submitted to.the city no less thari.SO. days prior to the. approval's expiratipn date" Final=map approval Will.not ba granted unless the map , is in substantial compliance with'TTM '.No. 54a81 including all conditions and flhe;. applicant' has 'etitered ,into a _subdi,Vision =improvement agreement- to tna Satisfaction:bf th'e City Attorney' -- SITE DEVELOPMENT 1 The project site' shall be developed in substantiae conformance ,.with TTM No, 64881 excepias-conditions;herein,:and as conditioned in`Comditiorb1Usa Permit l�io._ 20x7,-19 and Developrneff Haview Cso; 200fi-1 f submitted to ar:d recommended, approval --by the City Council fo the City Council_ coTEecrively referenced horein as E xXh bit "A"- the subdivision-Itnap and site Plan, elevations,: jrading plan, sections, landscapeTrrigation plans, and colors and materials board, Exhibit. ``B"� Negative Declaration..'No: 2007-03.dated `September 1, .2007;' as modified therein. 2. A Horne .Owner`s Association (HOA): shall be: formed.. 'The HDA shall` have CaMitions.and Rbstrictions(CG&R's) and Articles of lric❑i'poration of the HOA are.: subject to: the approval. of Planning Division: and Public WorlcslE.ngineering.; Deparfnieni and the City Pttorney. Tlie CG&R's shall be recorded con�u rrently:with.. the final. map or prior to the issuance of any Ciityperrrtits, iyhich ever occurs first_ A recorded copy shall be provided to the City engineer:: -The HOA shall -submit to the PlanWngDivision a fist ofthe naiiles and addresses oftheo, icers oh orbefare January 1 of egah and every .year and tivliene�er said infer atinn changes 3' All ground -mounted utility appurtenances; suwh as transformers air conditioning condenses .etc.,,shaU be:_located out;of public vievW arid, atieqately screzi�ed thrdi gli`the' use of, a �orn.bigatio'ri & concrete ar.:masUrY walls :.berms; anchor landscaping to the"s tisf ctian afthe Planning Division, 4 Prior to final map _approval or sss_ fiance �f building permit .Whichever come first; ' street names shall b,e submitted far City review, and approval Street nam'as shall not duplicate existing streets within the City of Diamond Bats postal seivice zip code areas. 5, House numf Bring Plans shall be submitted to and approved by the City prior to issuance of bu`ilding•.per nits.. kl. building numbers and individual. units shall be identified in' a clear and concise manner, including proper illuminat'kon. Rause numbering plans shall be su bmitted to and approved .bythe City, Engineer prior to , issuance of building perrnits_ 6 All lighting fixtures, ixtures adjacent to interior property lirtes'shall be approved by the Planningpivision as to type, orientation and height.• . 7. A detailed on-site Fighting plan, 'including a photometric diagram, shall be reviewed and app.roved��by the.Planning Division prioFto the issuance o�` building permits. Such plan snail' indicate style, iiluminatlon;: ioeatibn, . height, and method. of shielding sb as not to 'adversely affect adjacent pronerti.es . LANDSCAPE, PRESERVED FRDTEGYED TiREES 1. Priorto final map approval, a detailed,landscapeJirngatiori plaits shall beprepared by a licensed landscape architect and submitted to the Planning Division for review artid approval prior fo issuance. of. building permits and recordation of the map, which ever occurs"first. S.oub WASTE; 1. The site shall be snarntained rt a condition, which isfreesof dp5ris both.duri'ng and after the construction; addition, or, implementation of. the: entitlement granted herein. The-re.moval of all trash, debris, and refuse, whetherduring 9r.subsequent to construct b.n,;shall be done .only b?"the property owner, app iicanf or by a duly pe niited waste. contractor, .who. has been authori ed by the City to pravir�e collection, mnsportatlon; and disposal of solid waste from residential, co[nmercial, construction; .aid industrial areaswithin tha City it shall be'the' . app4icanf's, oblsgation to insure that the waste.contractor utilized his obtained permits from the City of Diamond.Bar to ,provi.de such.°services. _ Mandatory sold;waste disposal services shall be.provicled bythe Cityfrancl}ised wa: to hauler to all parce.isllots or Uses affected by approval of fh[s project. 3_ !fo centralized.trash receptacles 'are pro��ded ;,all, trash pick ups shah tie; for individu_ai.,units with all receptacles shield ed from public view: APPLICANT SHAr L' COi���GT_ THE PUBLIC WORKS1FNGI. IKEER ING DEF'l�RsMI-NT (909 B39 -70t, FaR COIiILIANC WITHl IEOLLOWIfO GO1Il7ITlO ._A GENERAL rifle re7ortlgua.ranfee shavring ai! fie owners int_oresf holders and ria ura of interest shall be submitted . for final rnap plar, check: An updated title repaWguarartee and subdivision guarantee shall be submitted ten (10) business days prior to final map approval. 2. "A permVrom the Los Angeles County I ubllc Works Departi-Tent shall be Taquired for wbrk.within its, right ay or connection to its faciii ies. 3. _. Prior to f incl map approval, Written certification that al€ utility services and any other service relaiad to-the site shall be available to serve the proposed'projeot and shall be'submitted to the City.' Such letters shall be issued by the district,. utility and cable teievisifln company, within ninety (90} days prior to final map appreval. 4: - Prior to final map approval, applicant steal{ submit to the City Engineer the dela i! - cost estimates for bonding purposes of all.public imprgvements. 5 Prorto' final reap approval, if any pu.hticorpriVateiinpi-ay.ernents requlred'as part of th,ls map {have not�been completed by applicant and accepted by the "City, applicant shall enter into a s+jbdivision agreernent WV-h the City and shall post the appropriate security, Prior 6 fnai .mar approval ali 'site grading, i'nndsaaping, irrigation, StreEt, sewer :and storm drain improvement plans shall be approved by the City Engineer, surety shall be posted, and Lin agreernentexecuted guaranteeing cnrr4pletion of all public and.prlvate improvements_ 7_ : Pricrto jssuan.ce`of`gradirig perm lts,'surety s.hail.be. pbsted:and an agreement executed :guarai tYeing completion of all, drainage, fac1itles-..`necessary ;fel dewatering ail parceis.to th,e satisfaction otha;City.Englneer 8 Any details or notes wvf�ictr may be inconsiatent u+lfii requirement or ordinances; general conditions, or approval; or City policies shall be specifically approved in ofhar coMitions' o,'r ordinance requirements. are modified to thus e.shown on the tentative parcel map upon approval by the Advisory agency, 9_ AJ 'lderntiitied-geologic hazards ithtih the vesting tentative tract map boundaries`" wNch: cannot.be'eliminated as approved by the City Engineer shall be lndicated o;i file final snap.as "Restricted Use.Are�' subj 'et to geoEagic Hazard: the applicant shall dedlcate to the City, the -right to prohibit the. erection of buildings or other structures within, si r, restr clad use: areas shown on the friar map_ �D` E sornents for disposal of drain.age'water .onto of over adjacent parcels shall be- approved and s(Zown 4n the final map, as approved�bythe .City Endineer. t t P&;r-to any %" ork perF4r dirt the stre t right t5f vday, fees sha,lE: by paid. and a construction= perm`t: 'shall. be obtained from tine` Public-Works,._laepartrr Brit in add Pion tib any`other;permits required 2 Applican .shall label and.delineate or th'afinal map.-any private drives 6, fire lanes tti.the.salisfactlo7 of t#�e City- Engineer. , .13. Easements, satisfactory to the G] .s Engineer and the utility companies, for publid services purposes utility and publicsinatl be offered and shown on the final map far d adicatson: to the: Gity. 14. After th fin al'MaP records, appl!Qant�s hal I submit to the. Publi c-,WcAs/Fngiiieering os D6partrnent, at no ct to the City, a full size reproducible copy.,of the recorded map, Final approval of the public imp.rovements'shail not be given unfit] the copy of . the recordod map Js received by the. Public Wn orks(Englneeng Department... �. all provide to the City as buitt mylars, stamped Prior'to occupancy, the applicant sF' by a ppropriate'jndividuals certifying the plan tot all irnpr©ve3ments at no m;tto the 9f. Applicanf shall cantribu#e fundsto-a separate. engineer129 frust deposit against which ch iges can be made by the City.- or is representatives for serv'sces rendered, -Charges shall be. on an,.horirly basis and shall include any.-City administrative, costs 17.. Applicant!;:hall proytde digitize.- d'inforrnati©n IF) a format defined by the City for all related. plans, at no-.cost to tha City 18:Al activitieslirnproverriertts proposed for this T. M too. 64B31 shall. be wholly contained^.within the 'boundari-as of., the Map: Should any af#-site . activitiestimprovaments b6 required, approval shall be obtained from the affiected property owner and the City-as required by.the City engineer. 13... GRAL)ING I: No grading s?r any staging or- construction shall be performed; prior.to firtai map approval' by fhe' CityCauncil and. reap recordation_. All pertinent improveinent plans shall be approved t�ythe City Engineer pftrto final map approval bytlie City Cp.uncil., Reta4ning wall locatiori=shall b shon on the grading plan and submitted with a w soils.reQortfo the:PublicWorks/Engineering Deparmentforreview and approval currently wth the grading -plan check.. 3:'xtenoi..grading and construcfion activities and the tsansportatjon of equiprrien# and rf+ateral5 and operation' of ,heavy grading equipme.n. shall be limited_ to '.betwe.en the .hours of 7.00 a.M, and 5:0D p m_,: Monday th"rough Saturday. dust generated by grading ant4 constNction activities shall-be reduced by Watering the soil prior to and during.:the aetivlties'and In accord 4nce•with SOOIi Coast AEF GQualify Management Distnct;RtiEB 402:and'.Ruie 4b3 ..Reclaimed water shall;be utilized cif anever possibEo.. Additiori2lly all coni ruction equ�pntent shat! be = properly.{nuffleci tp reduce Horse levels_• '� 13 4" All equipment staging areas shall be located on the project site. Staging area,. including materiai.stockplle and equipmefit.storagearea,,shall be enclosed wthin' a six fopt-high chain link ferice. All, access. points in the defense shall be looked. wheneverthe construction site is not supervised. 5. Precise'. grading plans for each lot. shall. be submitted to the --Community Development Deparkmen'dF Ianning '.Div'sslnh aor approval, prier to issuance of building permits': (This may be on an incremental or Dompos;te basis 6, Gradlrig of the subject property, shall be in -accordance With the California BUM[ng, Code, City Gradi6q Crdinan; p, side Management Ordinance and;acceptai�le' grading practices. 7. The maximurii:grade of.driveways.seivingbuilding pad areas shall be 15 percent: Ir) hillside'aTeas Qiivevdaygrades-exeeeding•IQ percantshall have par>j.ng landings with:a :minimum 16 feel deep and shall nal exceed five (5) percent grade or a,. required by the City. Engineer,. Driveways with.-a,slo'pa of ' 15 percent shall incorporate groovas..fpr, traction into, the con.structien. as faquired, by the Cllu 8. At the tirneof s.ubmiftal of the 40 scale grading plan for plan check, a,detailed soils , and geology, report shall be subrnitted;to.the City Engineer for .approval. Said tepoit shall be prepared.-bya' qualifed.engineer apd/ar geologist licensed by thB State of California. Prior. to'tlie issuance of a grading permit, the report shall ..address, but not he limited,to the follow ng; a 5tab'lify analyses of dayight shear keys with a1-1. projection from daylight: si.ta:.slide plane; a. projection plane shall have a safety factor of 1..' ,b" All soils ar} 6eotechnical.consi3-aiots {i.,e.,:landslides.; shear keylor;atioals; . etc:,) shalt be dali.neated, in'detail �nrith .respect to proposed building erVelopas Rastricted .use areas and structural: setbacks�'shall be �onsidared and: cte[ineate.prior to,recotdatioti fit al map:" c. Soilremediation. measures shall he designed fnr a "iIJDfst case", geologic ; interpretation subject to verifcation in'the fidld. during;grading: d: The exient. of any remedial."grading into natural areas shall be_ clearly .' defined on the g.radjng plans. . e.' Areas, of pofent[ai for dabr[s flow shall `l7e defined ,and prape, 'remedial :. Mpasures.implernented as.app royed.by fie CityEngiheer_ f Gross stabifitj of all fill slopes shall be anawzed. as part of gefltechnical report, including remedial filln that epl.aces, natural slope a 5tablRy of all.proposed slopes shall be corafit�med byanalysis as approvsdj . . by the City Engineer;.` Irt All geologic data indiA lig landslides and exploratory,excavations must be`; sflovvn 4h,a consolidated geotechnical resp using the40-sca1efinal,4radpg, pan l.Gs a b <1d -. i, All geotechnical and.soils,ralated findings and recommendatibns shall be reviewed and approved .by the. City engineer grinr to issuance of any. grading permits and recordation of the final map. g, Prior to issuance of grading perms ts, storm dram improvement plans.shali be approved bythe City irngineerand Los Angeles County Pubft;Works b�,partrnent, and surety st}all be posted and an agreeMcntbxecuted guaranteeing completion of all drainage facilitias'to:the satisfaction of the City Engineer. 10.. Final grading ptans shall be designed in compliance VEith the recommendations of the.ftnal detailed soils and englneeering geology reports --All remedial earthware specified in the finlai report shall be iriccrporafed-into the grading plans.. Final grading plans 'shati be signEd .and sfarriped by a California registered Civil Engineer, registered GebteGhnical Engineer and registered Engineer ng Geologist and apprDvedby th;e City. engineer f:. A .Standard,. Urban 'Stormwater Management Piari (SUSMP) conforming, to City Ordinance is.regt irec4to be incorporated in'tothe grading plan and appraVed by the City Engineer. The applicant shall incorporme Structural or Treatment Control Best Nfanagerrient: Practices for storm water runoff.into the grading plans fior construction and post constru, ction aGfivities respectively. . An erosion con'tral plan shall l e approved by the City Engineer. Erosion control " plans steal: be made -in accordance.fD'tha Citys NPDES requirements. 13: `5ubrnit a stcickpile plan showing the proposed location for stockpile for grading export materials, and the route 'of'transport_ . f 4. Prepare a�honzontal control'plan m)d'subi- t concurrently with the grading plan for review..and. a.ppray.al. 15 Priorto-the issuance of sui[ding Perrslits; a pre -construction meeting must be held -. aitsle project site with the grading contractor; applicant, and city grading inspector °at least 48 hours. prior to _Wmmencin j grading operations-., 16- Zough Grade cert3fscaticns by prolect-sbils`angirieer.sh�all be submitted prior to. issuance' of building.permits forthatoundabons of structures; Retaining wall pc rr It, _ may ire issued without a' rougi� grade certficate. 3 Filial Grade certsficattioris by project sulk a erigineer nd civil.enwe.ers shall, be subrnitted' to the Publi'O. WOTWEngineering. Department prior tc the issuanee of any piojecttinal. rsspectioslcertificate_of occupancy C Dft"�LIII GE .I All terrace, drains.and drainage channels shat{ be constructed iri` nuted.earfh tones so, as'r?ot to irfipart adverse Visllal impacts Terrace drajns.sh'dk follour landform 15 slope. conf€guratian•and shall not be placed iri an exposed positions. All dowry drains shall he hidden in swalas diagonally or curvilinear across a slope face- 2.. All drainage improvements necessaryfardewatering and protecbng the subdivided , properties shall be'€nstalled prinrto issuance.ofbuiiding permits,.forconstruction upon any pama.l that may be subjectto drainage flows entering,° leaving, orwithin a parcel relative to whir -h a building perrnit is requested.. 3 All identifi.ad f©od hazard iocat'tons within the tentative map 'boundaries which cannotbe eliminated asaQproved by the Gity EngirzeershalLbe shownontY efinal map and delineated as "f=lood Hazard Area." 4 storm drainage facilities shall bo.constrvcted wn thin the sfreei: right-of-way or in easernents:.satisfactaiy to tho:Chv E=ng"sneer and: he Los Angeles .County Flood i Gontmi:Distt cts: All sform drain facilities plans shall.be plan checked by the C and County of �t�s,Angeles and all lees regr ired.shall.be paid by applicant_; : ,A['al,drainage.stdcly•and final drainagelstorm drain plan in -a 24" x 36" sheet format shall be submitted to a6d-approved bytha City Fnglneer and Los Angeles: Public VVdrlts Qepartment prier to grading permit.. All drainage facilities shall. be designed and'coristructed as required'bythe City Engineerand is abcordarice with ourlty of Los Angeles. Standards :.Private (and foto re} easernerits for storm drain pu'rpQses shall. be.gffered and slit?vvn, on the flria{ map for deciicafian to the City. 6 Prior,to !Lha issuanca'of a gra dirig peFmTt,'ap{ete hydrology and Hydraulic y p stud s.haltbe repared by a C€v,.ii_Engineer tegrsfeied in tha.Sia#a of Caiiforn a fo the satisfaction of the Cid Enginaar . nd:Cbs Angeles Public Works )eoartmant. 7 Aca nprehen'sive mainteliariGe planlpragram.sl�all be submitted concurrentlywith . - the stbrm drain plans tb the Public Wc)rks/Engineering Departmnt€or review and apprnva! by the City Engiree.r D. STR�-)HT IMPROVEII+i5NT , i., -Theapplicantsha11 eplace:a7drecordanycenterlinetiesan�monumentsthat ate ' r2mo�ed.as part of this:con§truetion with the Las Angeles:Countyf'ublic.Wrks: Survey. Division 2 Prior to tF e issuance af. any City permits, `the applicant shall. provide wntten permission.to the satisfaction -of the C€ty from any property owners which w€II be - af#ected by affsitegrading. 3 Pnor fo build'Ing occupancy 'apcficant shelf const ucf base and' avernent far all'., . - i ,streets In accordance wit- Soils report prepared 'by`a California reg€stered,soils erigireer and approved by th.e City Engineer or as.c.therwise directed by the City_ Engineer �.. UT ILITIEs . r asemman ents; satisfactory fo the City Engi aeofFerad and shoand the, �Itllk wn op tine detailed shite utility and pu�biic services purposes shall plan for dedi6at4on to the City- = Prior to inai map appraval; awatersystem with a.ppurtenantfacilitlas to serve all lotslparcels in the land division designedto`ttie Walsiut Valley a}neDistrrhe (WV1lVt]) speciftcations shall be provided and.approved bythe pity g system shall include fire hydrants of the:tvpe and.location:as determined by th.e shall Los Angeles County 1 1te. Qapartme.nt The water mains 'be: sized to and fire flows to the satlsfaction of the City accomrrrodate.the ,total, domestic Ersginzer; WVWD and Fire Department.: 3.' Prior to final mapi approval the applicant shall construct Or enter into: an sm.provament.agreer?nentWith the City gltaranteeing consiructipn of the necessary im:provements_to:the existing water system according to Walnut Valley Water District (WVWD) specifeatio'ns to.accoinhiociate the total dortiastic and fire Mows as may be required, by the G.ity engineer, WVWD and Fire .Depar#i- 6nf. r al or issuance of building permit whici?ever carries first friar to final map app o ' vrrtten cettificatiari that all utility services and. any other serv'sce rotated. to the.site shall be available to serve the proposed protect acid shall. be sub to the Gity, sion oh letters shall be issued bythe pistrict rutility and Liable te! srtm is campan.y, �f applicable: w� thin. nineW, PO) dayPrOvkle s riar issuance of.grarlrng p Pnt shall rior to recordation of finar� f al persectan 24.30 -of the 2paof rhe Cty Gcde utility services to: each p p in accordance with including vratef gas elect poorer, teiephnne and cable TV, the respective utiirty .company sta' dards. asernents required by the ,utility companies shall be ' pp' ved by the City Engineer. g: Applicant shall relocate acid °underground any existing nn -site utilities to toe. satisfaction -of the city Euginee�.and,tl e respective utility owner. - lJrrderground utifitfes shall not be constructed within the drip: line of any mature tree except as approved by a,tegistered arborist-` �1= E F Fnar to final map approval applicant shall submit a sanitary sewer area study to file City and Co:u'nty.engineer.to verify:fhat.capaciiy is ayaiiable -in: tt e seweit sysferri to be used as the e itfall far the,sewers iii this land divisipn.. if the system is tourid to 6e of irisuffrcrent capaeiiy the prohlen .shah. be resolved to the sat sfacfion of the County Engineer 2 Each dwelling. iinrt shall be -Ned'.ijy a separate sewer interni which shall oat crgss anj otlie.t lot lines The Sanitary sewer sysfein seruing the tract shall ice connected to the City or.Diafrict.sewer system_ Said system shall be of the size, grade and depth apprbved by the City Engineer, County Sanitation District and Los An9eles County Public,'Alorks and surety shall be provided and .a! agreement executed prior to approval of the final map.: 3: Applicant shall obtain con.nection.permit(s) from the City. and County Sanitation: District .prior to sssuance of building permits. The area wlthM.the tentative map, boundaries shall he annexed into the County Ccnsofidated Sewer Mairtenance' District and appropriate easements for all sewer main and trunk fines shall ba shown on. the final map and.offered, for [iedicati&r ,on {he finial map q; Applicant, at applicant's sole cast and expense, shall const7urAthe sant+er system iri`accordance vOh -the City; Las. Angeles County Public. Works Division and. County Sanitation'District Sfandards priar'to.cccupancy APPLIGAHT SFi�LL CbNTACT THE -BUILDING AND.SAFETY DIVISION, (909) 8M 7020, l~OR`COM.PLIANCE Wl'l H THE FOLt_oWING COMM3IONS; 1 P{ons' shall 'corfotrm -to State and. Local Building" Code: (La., 20D1 =Galifornia Building, Code; California Plumbing Code,. Ca!'sforinia Mechanical.Code, and the 2001 Nationad Elecfrical Code) requirements and all otherapplicable construcfien codes; .ordinances,and, regulafigns in effect atthe Time of.plan,check submittal, . 2 Occupancy of th.e fiaciI t" shail not corprimaoce until. such tirne' as all .Un) forri Building'Code and State Fire.Marshal regulations have been met. The buildings shall.be inspected far: compliance pr;Ior to occupanpy. Tile minirtium desipn load fay wind V& this area fs 60 N -4.1--A exppsures "C" and 6e . site. iS:_with 5cisn)ic. zone four. (4), . The applicant shall submit drawr)gs:and: calculations -prepared. by a Galifornia State licersed Architectll=ngineer wth wet stamp,and' signature 4. This prolect.shali.cornplywith the energy conse vation requirernerlts of the 5fato of Californiainrgy Commission_ Kitchern and bathroom lights shall be fluorescent. 5 Submit Pubfic.tillrnrksingineerirgT.epartm'ent.appraved..grading plans showing:. clearly;all mish elevations; drainage, and retaining walls locations. ® N!riiber of.pfurrbing.fixh res shall be in. comps arrce with GBG Rppenrlix29 7; All balconies shall be designed for 601b live 8Quatirails shdoad applied laterally at the fop. ofthe= g Subi nit gr"adirrg plants showing clearly all frish.elevations,droinage`, ani retaining wa1liaacatiops iNo.. wilding,ipermEYs, s nail be 5sued ,:prior to Submitting a ;pad; c.ertificattori: CITY COUNCIL RESOLUTION NO. 2007- 52 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING OF NEGATIVE DECLARATION NO. 2007-03 AND APPROVING PLANNED DEVELOPMENT OVERLAY DISTRICT CONDITIONAL USE PERMIT NO. 2007-10 AND DEVELOPMENT REVIEW NO. 2006-11 FOR TENTATIVE TRACT MAP NO. 64881, A NINE UNIT DETACHED RESIDENTIAL CONDOMINIUM SUBDIVISION, LOCATED AT 23671 GOLDEN SPRINGS. DRIVE, DIAMOND BAR, CALIFORNIA (APN NO. 82814-028-030) A. RECITALS The property owner/applicant, Joe Kwok, GSDB Investment Group, LLC, has filed an application for Planned Development Overlay District Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 for Tentative Tract Map No. 64881 as described in the title of this Resoiution_ Hereinafter in this Resolution, the subject Planned Development Overlay Conditional Use Permit and Development Review shall be referred to as the "Application." 2. On September 11, 2007, the City Council of the City of Diamond Bar conducted and concluded a duly noticed public hearing on the Application - At tha t ti me, pplication_Atthattime, the City Council adopted Resolution No.2007-46 recommending City Council approval of the application On November 2, 2007, public hearing notices were mailed to approximately 210 property owners of record within a 500 -foot radius of the project site, a copy of the legal notice was posted at the City's designated community posting sites, and a public notice display board was posted at the site. On November 8, 2007 notification of the public hearing for this project was provided in the San Gabriel Valley Tribune and Inland Valley DailV Bulietin newspapers. On November 20, 2007, the City Council of the City of Diamond Bar conducted and concluded a duly noticed public hearing on the Application. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the City Council of the City of Diamond Bar as follows: 9. This City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. The City Council hereby finds that the project. identified above in this Resolution required a Negative Declaration (ND). ND No. 2007-03 has been r:n 1-_97 prepared according to the requ4ements of the California Environmental Quality Act (CEQA) and guidelines promulgated thereunder. The 20 day public review period for the ND began August 16, 2007, and ended September 4, 2007. Furthermore, the City Council has reviewed the N€) and related documents in reference to the Application. 3, The City Council hereby specifically finds and determines that, having considered the record as a whole including the findings set forth below, and changes and alterations which have been incorporated into and conditioned upon the proposed project set forth in the application, there is no evidence before this City Council that the project proposed herein will have the potential of an adverse effect on wildlife resources or the habitat upon which the wildlife depends. Based upon substantial evidence, this City Council hereby rebuts the presumption of adverse effects contained in Section 753.5 (d) of Title 14 of the California Code of Regulations. 4. Based on the findings and conclusions set forth herein, this City Council hereby finds as follows: (a) The project site is an irregularly shaped lot located on the northerly side of Golden Springs Drive west of Platina Drive. It is approximately 27,003 square feet (0.62 acres) in area. The site is elevated above the surrounding properties by retaining walls and slopes. From 1966 to 1986, the project site was occupied by a service station. In 1986, the site building was remodeled into a mini-martwith drive-thru known as Diamond Jim's Dairy. (b) The project site has a General Plan land use designation of High Density Residential (RH) Maximum 20 DUTAC which authorizes a maximum density of 20 dwelling units per acre. (c) The project site is within the Neighborhood Commercial (C-1) zone. However, Zone Change No. 2006-01 within City Council Resolution No. 2007-44 recommends that the City Council approve the zone change from C-1 to High Density Residential -Planned Development (RH-PD) for General Plan compliance. (d) Generall the followin zones and uses surround the Project site: Project High Density Kes ufe"[iai - ""W ........ Site Maximum 20 DweSling Unit Commercial (0-1) per Acre RH C - North & RH 1 and 0-1-8,000 Low Density Residential R-3-8,000 Church Maximum 3 Dweliing Units Per acre (RL) 043.-63 (e) The Application request includes the following: (1) Negative Declaration No. 2007-03 to address impacts that the proposed project may have on the environment; (2) Zone Change application to change the project site's zoning from C-1 to RH-PD -20 Dwelling Units/Per Acre for General Plan compliance; (3) Subdivision application to create a tract map for condominium purposes; (4) Conditional Use Permit application to establish a Planned Development Overlay District (PD) to modify setbacks and wall heights that are appropriate for the property characteristics and the type of development proposed for the site; and (5) Development Review application to demolish the existing mini - mart with drive-thru and to review the project's overall design and site plan configuration and its effect on surrounding properties. Conditional Use Permit for Planned Development Overlay District In accordance to Municipal Code Section 22.22.150, pertaining to required findings for a Conditional Use Permit for Planned Development Overlay District, the City Council finds as follows: (f) Zone Change 2006-01 will change the existing zoning from C-1 to High Density Residential (RH) which is consistent with the General Plan land use designation for the project site. However, the Planned Development Overlay is needed because units 7 through 9 will not maintain the required 20 foot front setback. Unit 7 will maintain a varying front setback of 20 to 17.5 feet. Units 8 and 9 will maintain a setback of 17.5 feet. Because of the irregular shape of the site, the angle of the rear property line and the requirement to maintain a minimum 26 foot wide drive isle for backing out of the garages, and to have an end product that marketable in terms of livable square footage, a consistent 20 foot front setback can not be maintained. Considering the about of patio and planting areas in the front yards and common area between units 7 and 8, staff believes that the front setbacks provided for these units is appropriate for this project, For approximately 10 lineal feet a retaining wall with an exposed height of nine feet is proposed at the west property line_ Another wall in the same area which encloses the side yard for unit one is proposed at the same height. These walls are needed because of the grade difference between the neighboring property and the project site. Almost all of the exposed height of the walls will be viewed from inside the project site. The applicant believes that the exposed height of the walls could be reduced to eight feet. Because of the grade 2007•-6- differences and the lineal feet of the walls is minimal and the walls will be viewed from inside the project site, staff believes that the height of the walls is appropriate for this project, Since the rear of each condominium unit faces the center of the project site and drive isle that is 26 to 30 ft. wide, there is no rear yard. However, considering that 24 percent of the project site is landscaped which exceedsthe minimum 15 percent requirement and the garages are not part of the streetscape, staff believes that the placement of the units is appropriate. Additionally, the purpose of setbacks is to provide light and separation between structures. The drive isle provides this. (g) The proposed map is a non -gated subdivision fora nine unit detached condominium development with private entry and drive isle. The allowed density for the High Density Residential General Plan designation and zoning district is 20 units per acre. The project is 27,003 square feet (0.62 acres) could be developed with a maximum density of 12 units. In orderto meet the City's development standards and provide the appropriate access and drive isles, landscaping, and condominium units that are marketable in size, the project is proposed at nine units which is 26 percent below the General Plan and zoning allowed density. Furthermore, the proposed,land use represents an extension of the existing development pattern. in the project area which is condominiums and single-family residential. As a result, TTM 64861 is consistent with the General Plan including its design and improvements. (h) As discussed in Finding (g), (j), (l) and (o) above, the design, location, size and operating characteristics of the proposed use are compatible with the existing and future land uses in the vicinity. (i) The subject site is physically suitable forth etype and densityfintensity of use being proposed including access, provision of utilities, compatibility with adjoining land uses, and the absence of physical constraints as described in f=indings (g), (j). (1) and (o) above. (j) The ND reviewed issues related to public interest, health, safety and improvement related to this project. It was found that the project will not have a significant effect on these issues. In some instances mitigation measures are incorporated into the project to ensure that the project's effect on these issues will be "less than significant". Therefore, granting the Conditional Use Permitwill not be detrimental to the public interest, health, safety, injurious to persons, property, or improvements in the vicinity and zoning district in which the property is located. 4 2007 —63 (k) The proposed project has been reviewed in compliance with the provisions of.the California Environmental Quality Act (CEQA). The proposed project required a Negative Declaration (ND), ND No. 2007-03 has been prepared according to the requirements of the California Environmental Quality Act (CEQA) and guidelines promulgated thereunder. 5. Based on the findings and conclusions set forth above, the City Councii hereby recommends that the City Council approve Conditional Use Permit No. 2007-10 Planned Development Overlay and Development Review No. 2006-11 for TTM No. 64881 subject to the following conditions and Standard Conditions attached and referenced herein. a. GENERAL This approval shall be null and void and of no effect unless the Negative Declaration No. 2007-03 is adopted and TTM No. 64881, Zone Change No. 2006-01, Planned Development Overlay Conditional Use Permit No. 2007-10 and Development Review No, 2006-11 are approved. This approval is valid for three years. Two extensions of time, one year each, may be approved pursuant to Development Code Section 22.66- b. SITE DEVELOPMENT 1. Approximately ten lineal feet of a retaining wall located at the west property line and a wall in the same area which encloses the side yard for unit one is shall not exceed an exposed height of eight feet. 2. Exterior or perimeter walls shall be constructed from split face block with a decorative cap. Interior walls may be stucco in a color to match and/or complement the condominium units. Sample of said construction materials and colors shall be submitted to the Planning Division for review and approval priorto plan check submittal. 3. Uses permitted in the RH zoning district as listed in the Development Code shall be the only uses allowed in the RH- PD zoning designation for the project site. 4. Pdorto final map, the applicant shall provide a final landscape and irrigation plan listing all plant species, size quantity and location for Planning Division review and approval. All landscaping and irrigation shall be installed prior to final inspection or Certificate of Occupancy 5_ Prior to plan check submittal, the applicant shall submit an exterior lighting plan and photometric study for Planning Division review and approval. All lighting shall]a edbes designed to confine direct rays to the subject property. Spillage yothe property lines shall not be permitted. Lighting shall be on a time -clock or photo -sensor system. C. BUILDING AND SAFETY DIVISION Prior to final map approval, applicant shall submit to the Building and Safety Division the design of all retaining walks for review and approval concurrently with the grading plan check. LOS ANGELES COUNTY FIRE PREVENTION 1. Access shall comply with Section 902 of the Fire Code, which requires all weather access. All weather access my require paving. 2. Fire Department access shall be extended to within 150 feet distance of any exterior portion of all structures. 3. Where driveways extend further than 300 feet and are of single access design, turnarounds suitable for fire protection equipment use shall be provided and shown on the final map. Turnarounds shall be designed, constructed and maintained to insure their integrity for Fre Department use. Where topography dictates, tumarounds shall be provided far driveways that extend overs 50 feet in length. 4, Private driveways shall be indicated on the final map as "Private Driveway and Fire Lane" with the widths clearly depicted and shall be maintained.in accordance with the Fire Code. 5. Vehicular access must be provided and maintained serviceable throughout construction to ail required fire hydrants. All required fire hydrants shall be installed, tested and accepted prior to construction. 6; Applicant shall provide Fire Department or City approved street signs and building access numbers prior to occupancy. 7. Applicant shall provide water mains, fire hydrants and fire fiows as required by the County of Los Angeles Fire Department, for all land shown on map which shall be recorded - 6 1GLi7•53 S. Fire hydrant shall conform to the following requirements: (a) Install one fire hydrant; (b) Measure 6" x 4" x 2Y." brass or bronze, conforming to current AW WA standards C503 or approved equal: (c) On site hydrants shall be installed a minimum of 25 feet from a structure or protected by two hour fire wall_ 9. The required fire flow for public fire hydrants at this tocation shall be 1500 gallons per minute at 20 psi for duration of two hours, over and above maximum daily domestic demand. Two hydrant flowing simultaneously, may be used to achieve the required fire flow 10. All required fire hydrants shall be installed, tested and accepted or bonded for prior to final map approval. The City Council shall: (a) Certify to the adoption of this Resolution; and (b) Forthwith transmit a certified copy of this Resolution, by certified mail, to: Mr. Joe Kwok, GSDB investment Group, LIC, 625 Fair Oak Avenue, 9115, South Pasadena, CA 91030 APPROVED AND ADOPTEDTHIS 20TH DAYOF NOVEMBER 2007, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, BY: Steve Ty Mayor 2UU7- 63 1, Tornmye Cribbins, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the ., th day of nr. yembAar , 2047 by the following vote: AYES-. Council Members:�,rng, �veret�F aerrerEz� t/� ='-deaf Ay! tyre NOES: Council Members: 'Wt -e ABSENT: Council Members: No,ae ABSTAIN: Council Members: une Tommye Cribbins, City Clerk, City of Diamond Bar 201)7-63 rn��to�� Burp COMMUNITY DEVELOPMENT DEPARTMENTti Wm STANDARD CONDITIONS USE PERMITS, COMMERCIAL AND RESIDENTIAL NEW AND REMODELED STRUCTURES PROJECT #: TTM No. 64881, ND No_ 2007--03, 2C No. 2006-01/Planned Develonment Overlay, CUP No. 2047-11 and DR No. 2006-11 SUBJECT: Nine unit detached residential condominium subdivision APLICANT: Joe Kwok, 23571. Golden Springs Drive LOCATION: 23671 Golden Springs Drive ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT. APPLICANT SHALL GONTACT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL REQUIREMENTS In accordance with Government Code Section 66474.9(b) (1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents and employees, from any claim, action, or proceeding to attack, set-aside, void or annul, the approval of Tentative Tract No. 64881 brought within the time period provided by Government Code Section 65499.37. In the event the city and/or its officers, agents and employees are made a party of any such action: (a) Applicant shall provide a defense to the City defendants or at the City's options reimburse the City its costs of defense, including reasonable attorneys fees, incurred in defense of such claims. (b) Applicant shall promptly pay any final judgment rendered against the City descendents. The City shall promptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. 2. Applicant shall include signed copies of City Council Resolution Nos• 2007- 44, . 2007-45, 2007-46, Standard Conditions, and all environmental mitigations shall be included on the plans (full size). The sheet(s) are for information only to all parties involved in the constructionlgrading activities and are not required to be wet sealedlstamped by a licensed EngineerlArchitect. 3_ Revised plans (such ' as but not limited to site plan, elevations, landscapefirrigation plan, grading plan, etc.,) incorporating all Conditions of Approval shall be submitted for Planning Division review and approval prior to the plan check. 4. Notwithstanding any previous subsection of the resoiution, the Department of Fish and Game requires payment of the fee pursuant to Section 711.4 of that Fish and Game Code. Said payment shall be made by the applicant to the city within five days of this approval. 5. The project site shall be maintained and operated in full compliance with the conditions of approval and all laws, or other applicable regulations. 6. Approval of this request shall not waive compliance with all sections of the Development Code, all other applicable City Ordinances, issuan Jany applicable Specific Plan in effect at the time of building permit 7, All site, grading, landscape, irrigation, and street improvement plans shall be coordinated for consistency prior to issuance of any permits (such as grading, tree removal, encroachment, building, etc.,) or prior to final map approval in the case of a custom lot subdivision, or approved use has commenced, whichever comes first. 8_ Prior to any use of the project site or business activity being commenced thereon, all conditions of approval shall be completed. B. FEESIDEPOSITS Applicant shall pay development fees (including but not limited to Planning, Building and Safety Divisions, Public Works/Engineering Department and Mitigation Monitoring) at the established rates, prior to final map approval, issuance of building orgrading permit (whichevercomesfirst), as required by the City. School fees shall be paid prior to the issuance of building permit. In addition, the applicant shall pay all remaining prorated city project review and processing fees prior to the map's recordation or issuance of building permit, whichever come first. 2. Priorto final map approval, the applicant shall pay a fee to the City in --lieu of dedication for parkland' pursuant to Subdivision Ordinance Chapter 21.32. 10 3. Prior to any public hearing or final map approval, all deposit accounts for the processing of this project shall have no deficits. 4_ Notwithstanding anyprevious subsection of the resolution, the Department of Fish and Game required payment of the fee pursuantto Section 711.4 of that Fish and Game Code. Said payment shall be made by the applicant to the city within five days of this grant's approval, C. TIME LIMITS 1. This approval shall not be effective for any purpose until the applicant and owner of the property involved have filed within 15 days of approval of this map, at the City of Diamond Bar Community Development Department/ Planning Division an Affidavit of Acceptance stating that they are aware of and agree to accept ail the conditions of this approval. 2_ In accordance with the Subdivision Map Act, Section 66463.5, TTM No_ 64881 is valid for three years. An extension of time may be requested in writing and shall only be considered if submitted to the city no less than 60 days priorto the approval's expiration date. Final map approval will not be granted unless the map is in substantial compliance with TTM No. 64881 including all conditions and the applicant has entered into a subdivision improvement agreement to the satisfaction of the City Attorney, D. SITE DEVELOPMENT The project site shall be developed in substantial conformance with TTM No. 64881 except as conditions herein, and as conditioned in Conditional Use Permit No. 2007-11 and Development Review No. 2006-11 submitted to and recommended appreval by the City Council to the City Council collectively referenced herein as Exhibit "A' - the subdivision map and site plan, elevations, grading plan, sections, landscapelirrigation plans, and colors and materials board, Exhibit "13% Negative Declaration No. 2007-03 dated September 11, 2007, as modified herein, 2. A Home Owner's Association (HOA) shall be formed. The HOA shall have Conditions and Restrictions (CC&R's) and Articles of Incorporation of the HOA are subject to the approval of Planning Division and Public Works/Engineering Department and the City Attorney. The CC&R's shall be recorded concurrently with the final map or prior to the issuance of any City permits, which ever occurs first. A recorded copy shall be provided to the City Engineer. The HOA shall submit to the Planning Division a fist of the names and addresses of the officers on or before January 1 of each and every year and whenever said information changes. All ground -mounted utility appurtenances such as transformers, air conditioning condensers, etc., shall be located out of public view and 11 adequately screened through the use of a combination of concrete or masonrywalis, berms, and/or landscaping to the satisfaction of the Planning Division. 4- Prior to final map approval or issuance of building permit, whichever come first, street names shall be submitted for City review and approval- Street names shall not duplicate existing streets within the City of Diamond Bar's postal service zip code areas. 5. House numbering plans shall be submitted to and approved by the City prior to issuance of building permits. All building numbers and individual units shall be identified in a clear and concise manner, including proper illumination. House numbering plans shall be submitted to and approved by the City Engineer prior to issuance of building permits. B- All lighting fixtures adjacent to interior property lines shall be approved by the Planning Division as to type, orientation and freight. 7. A detailed on-site lighting plan, including a photometric diagram, small be reviewed and approved by the Planning Division prior to the issuance of building permits. Such plan shall indicate style, illumination, location, height, and method of shielding so as not to adversely affect adjacent properties. E, LANDSCAPE. PRESERVED AND PROTECTED TREES 1, Prior to final map approval, a detailed lar€dscapellrrigation plans shall be prepared by a licensed landscape architect and submitted to the Planning pivision for review and approval prior to issuance of building permits and recordation of the reap, which ever occurs first, E, SOLID WASTE I. The site shall be maintained in a condition, which is free of debris both during and after the construction, addition, or implementation of the entitlement granted herein. The removal of all trash, debris, and refuse, whether during or subsequent to construction shall be done only by the property owner, applicant or by a duly permitted waste contractor, who has been authorized by the City to provide collection, transportation, and disposal of solid waste from residential, commercial, construction, and industrial areas within the City. it shall be the applicant's obligation to insure that the waste contractor utilized has obtained permits from the City of Diamond Sar to provide such services. 2. Mandatory solid waste disposal services shall be provided bythe pft City franchised waste hauler to all parcelsllots or uses affected by approval is project. 12 3. If no centralized trash receptacles are provided, all trash pick-ups shall be for individual units with all receptacles shielded from public view. APPLICANT SHALL CONTACT THE PUBLIC WORKS/ENGINEERING DEPARTMENT, (909) 839-7040, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS_ A. GENERAL 1 _ A title reportlguarantee showing all fee owners, interest holders, and nature of interest shall be submitted for final map plan check. An updated title reportlguarantee and subdivision guarantee shall be submitted ten (10) business days prior to final map approval.. 2_ A permit from the Los Angeles County Public Works Department shall be required for work within its right-of-way or connection to its facilities. 3. Prior to final map approval, written certification that all utility services and any other service related to the site shall beavailable to serve the proposed project and shall be submitted to the City. Such letters shall be issued by the district, utility and cable television company, within ninety (90) days prior to final map approval. 4. Prior to final map approval, applicant shall submit to the City Engineer the detail cost estimates for bonding purposes of all public improvements. 5. Pdortofinal map approval, if any publicor private improvements required as part of this map have not been completed by applicant and accepted by.the City, applicant shall enter into a subdivision agreement with the City and shall post the appropriate security. 6. Prior to final map approval all site grading, landscaping, irrigation, street, sewer and storm drain improvement plans shall be approved by the City Engineer, surety shall be posted, and an agreement executed guaranteeing completion of all public and private improvements. 7. Prior to issuance of grading permits, surety shall be pasted and an agreement executed guaranteeing completion of all drainage facilities necessary for dewatering all parcels to the satisfaction of the City Engineer, a. Any details or notes which may be inconsistent with requirement or ordinances, general conditions or approval, or City pollcles shall be specifically approved in other conditions or ordinance requirements are modified to those shown on the tentative parcel map upon approval by the Advisory agency, 9. All identified geologic hazards within the vesting tentative tract map boundaries which cannot be eliminated as approved by the City Engineer shall be indicated on the final reap as 'Restricted Use Area" subject to 13 geologic hazard. The applicant shall dedicate to the City the right to prohibit the erection of buildings or other structures within such restricted use areas shown on the final map. 10. Easements fordisposal of drainage water onto oroadjacent parcelsShall Shall delineated and shown on thefinal map, asappoved bythe City g 11. Prior to any work performed in the street right-of-way, fees shall be paid and a construction permit shall be obtained from the Public Works Departmentin addition to any other permits required. 12. Applicant shall label and delineate on the final map any private drives or fire lanes to the satisfaction of the City Engineer. 13. Easements, satisfactory to the Cidy Engineer and the utility companies, for public utility and public services purposes shall be offered and shown on the final map for dedication to the City. 14. After the final map records, applicant shall subm"st to the Public WorkslEngineering Department, atno costto the City, a full size reproducible copy of the recorded map. Final approval of the public improvements shall not be given until the copy of the recorded map is received by the Public Works/Engineering Department. 15. Prior to occupancy, the applicant shall provide to the City as built mylars, stamped by appropriate individuals certifying the plan for all improvements at no cost to the City. 16. Applicant shall contribute funds 'to a separate engineering trust deposit against which charges can be made by the City or its representatives for services rendered. Charges shall be on an hourly basis and shall include any City administrative costs. 17. Applicant shall provide digitized information in a format defined by the City for all related plans, at no cost to the City. 18. All activitiaslimprovements proposed forthis TTM No. 64881 shall be wholly contained within the boundaries of the map. Should any off-site activitieshmp rove me nts be required, approval shall be obtained from the affected property owner and the City as required by the City Engineer. B. GRADING No grading or any staging or construction shall be performed prior to final map approval by the City Council and map recordation. All pertinent improvement plans shall be approved bythe City Engineer priorto final map approval by the City Council. 14 2. Retaining wall location shall be shown on the grading plan and submitted with a soils report to the Public Works/Engineering Department for review and approval concurrently with the grading pian check, 3_ Exterior grading and construction activities and the transportation of equipment and materials and operation of heavy grading equipment shall be limited to between the hours of 7:00 a -m. and 5:00 p.m., Monday through Saturday. Dust generated by grading and construction activities shall be reduced by watering the soil prior to and during the activities and in accordancewith South Coast Air Quality Management District Rule 402 and Rule 403_ Reclaimed water shall be utilized whenever possible. Additionally, all construction equipment shall be properly muffled to reduce noise levels. 4. All equipment staging areas shall be located on the project site. Staging .area, including material stockpile and equipment storage area, shall be enclosed within a 6 foot -high chain link fence. All access points in the defense shall be locked whenever the construction site is not supervised. 5. Precise grading plans for each lot shall be submitted to the Community Development Department/Planning division for approval priorto issuance of building permits. (This may be on an incremental or composite basis). 6. Grading of the subject property shalt be in accordance with the California Building Code, City Grading Ordinance, Hillside Management Ordinance and acceptable grading practices. 7. The maximum grade of driveways serving, building pad areas shall be 15 percent. In hillside areas driveway grades exceeding 10 percent shall have parking landings with a minimum 16 feet deep and shall not exceed five (5) percent grade or as required by the City Engineer. Driveways with a slope of 15 percent shall incorporate grooves for traction into the construction as required by the City Engineer_ 8. At the time of submittal of the 40 -scale grading plan for plan check, a detailed soils and geology report shall be submitted to the City Engineer for approval. Said report shall be prepared by a qualified engineer andlor geologist licensed by the State of California. Prior to the issuance of a grading permit, the report shall address, but not be limited to the following. a_ Stability analyses of daylight shear keys with a 1:1 projection from daylight to slide plane; a projection plane shall have a safety factor of 1.5. b_ All soils and geotechnical constraints (i.e., landslides, shear key locations, etc_,) shall be delineated in detail with respect to proposed building envelopes. Restricted use areas and structural setbacks shall be considered and delineated prior to recordation of the final map. 15 10 11. C. Soil remediation measures shall be designed for a "worst case" geologic interpretation subject to verification in the field during grading. d, The extent of any remedial grading into natural areas shall be clearly defined on the grading plans. e. Areas of potential for debris flow-shall othe edity Enandg roper remedial measures implemented as approved by f. Gross stability of all fill slopes shall be analyzed as. part of geatechnical report, including remedialfill that replaces natural slope_ g, Stability of all proposed slopes shall be confirmed by analysis as approved by the City Engineer. h. All geologic data including landslides and exploratory excavations must be shown on a consolidated geotechnical map using the 40 - scale final grading plan as a base. L All geotechnical and soils related findings and recommendations shall be reviewed and approved by the City Engineer prior to issuance of any grading permits and recordation of the final map. Prior to issuance of grading permits, storm drain improvement shall be approved by the City Engineer and Los Angeles CountyPu�licWorks Department and surety shall be posted and an agreement executed guaranteeing completion of all drainage facilities to the satisfaction of the City Engineer. Final grading plans shall be designed in compliance with the, recommendations of the final detailed soils and engineering geology reports. Ail remedial earthwork specified in the final report shall be into€porated into the grading plans. Final grading plans shall be signed and stamped by a California registered Civil Engineer, registered Geotechnical Engineer and registered Engineering Geologist and approved by the City Engineer, A Standard Urban 5tormwater Management Plan (SUSMP) conforming to City Ordinance is required to be incorporated into the grading plan and approved by the City Engineer. The applicant shall incorporate Structural or Treatment Control Best Management Practices for storm water runoff into the grading plans for construction and post -construction activities respectively. 12. An erosion control plan shall be approved by the City Engineer. Erosion control plans shall be made in accordance to the City's NPDES requirements. 13. Submit a stockpile plan showing the proposed location for stockpile for grading export materials, and the route of transport. 16 14. Prepare a horizontal control plan and submit concurrently with the grading plan for review and approval. 15. PriortO the issuance of Building Permits, a pre -construction meeting must be held atthe projectsitewith the grading contractor, applicant, and citygrading inspector at least 48 hours prior to commencing grading operations. 16, Rough Grade certifications by project soils engineer shall be submitted prior to issuance of building permits for the foundations of structures, Retaining wall permit may be issued without a rough grade certificate. 17. Final Grade certifications by project soils engineer and civil engineers shall be submitted to the Pubilc Works/Engineering Department prior to the issuance of any project final inspections/cartificate of occupancy. C. DRAiNAGE 1. All terrace drains and drainage channels shall be constructed in muted earth tones so as not to impart adverse visual impacts. Terrace drains shall follow landform slope configuration and shall not be placed in an exposed positions, All down drains shall be hidden in swales diagonally or curvilinear across a slope face. 2. All drainage improvements necessary for dewatering and protecting the subdivided properties shall be installed priorto issuance of building,permits, for construction upon any parcel that may be subject to drainage flows entering, leaving, or within a parcel relative to which a building permit is requested, 3. All identified flood hazard locations within the tentative map boundaries which cannot be eliminated as approved bythe City ]=nglneershail be shown on the final map and delineated as "Flood Hazard Area_" 4. Storm drainage facilities shall be constructed within the street right-of-way or in easements satisfactory to the City Engineer and the Los Angeles County Flood Control Districts. All storm drain facilities plans shall be plan checked by the City and County of Los Angeles and all fees required shall be paid by the applicant. 5. A final drainage study and final drainage/storm drain plan in a 24" 06" sheet format shall be submitted to and approved by the City Engineer and Los Angeles Public Works Department prior to grading permit. All drainage facilities shall be designed and constructed as required by the City Engineer and in accordance with County of Los Angeles Standards. Private (and future) easements for storm drain purposes shall be offered and shown on the final map for dedication to the City. W4 Prior to the issuance of a grading permit, a complete hydrology and hydraulic study shall be prepared by a Civil Engineer registered in the State of California to the satisfaction of the City Engineer and Los Angeles Public Works Department. A cornprehersive maintenance plan/program shall be submitted concurrently with the storm drain plans to the Public WorkslEngineering Department for review and approval by the City Engineer. D. STREET iMPROVEMENT t , The applicant shall replace and record any centerline ties and monuments that are removed as part of this construction with the Los Angeles County Public Works Survey Division. 2, prior to the issuance of any City permits, the applicant shall provide written ch EI permission to the satisfaction of the City from any property be affected by offsite grading. 3. Priorta building occupancy, applicant shall construct base and pavementfor all streets it accordance with soils report prepared by a California registered soils engineer and approved by the City Engineer or as otherwise directed by the City Engineer. E. UTUTIES 1. Easements, satisfactory to the City Engineer and the utility companies, for public utility and public services purposes shall be offered and shown on the detailed site plan for dedication to the City_ 2. Prior to final reap approval, a water system with appurtenant facilities to serve all lotslparcels in the land division designed to the Walnut Valley Water District (WVWD) specifications shall be provided and approved by the City Engineer_ The system shall include fire hydrants of the type and location as determined by the Los Angeles County Fire Department. The water mains shall be sized to accommodate the total domestic and fire flows to the satisfaction of the City Engineer, WVWD and Fire Department, 3. Prior to final map approval, the applicant shall construct or enter into an improvement agreement with the city guaranteeing construction of the necessary improvements to the existing water system according to Walnut Valley Water District (WVWD) specifications to accommodate the total domestic and fire flows as may be required bythe City Engineer, WVWD and Fire Department. 4. Prior to final map approval or issuance of building permit whichever comes first, written certification that all utility services and any other service related to the site shall be available to serve the proposed project and shall be 18 submitted to the City. Such letters shall be issued by the district, utility and cable television company, if applicable, within ninety (90) days prior issuance of grading permits. 5. Prior to recordation of final map, applicant shall provide separate underground utility services to each parcel per Section 21.30 of Title 21 of the City Code, including water, gas, electric power, telephone and cable TV, in accordance with the respective utility company standards. Easements required by the utility companies shall be approved by the City Engineer. 6. Applicant shall relocate and underground any existing on-site utilities to the satisfaction of the City Engineer and the respective utility owner. Underground utilities shall not be constructed within the drip line of any mature tree except as approved by a registered arborist. 1. Prior to final map approval, applicant shall submit a sanitary sewer area study to the City and County Engineer to verify that capacity is available in the sewerage system to be used as the outfall for the sewers in this land division_ if the system is found to beef insufficient capacity, the problem shall be resolved to the satisfaction of the County Engineer. 2. Each dwelling unit shall be served by a separate sewer lateralwhich shall not cross any other lot lines. The sanitary sewer system serving the tract shall be connected to the City or District sewer system. Said system shall be of the size, grade and depth approved bythe City Engineer, County Sanitation District and Los Angeles County Public Works and surety shall be provided and an agreement executed prior to approval of the Final map. 3. Applicant shall obtain connection permit(s) from the City and County Sanitation District prior to issuance of building permits_ The area within the tentative map boundaries shall be annexed into the County Consolidated Sewer Maintenance District and appropriate easements for all sewer main and trunk lines shall be shown on thefinal map and offered for dedication on the final map. 4. Applicant, at applicant's sole cost and expense, shall construct the sewer system in accordance with the City, Los Angeles County Public Works Division and County Sanitation District Standards prior to occupancy. . APPLICANT SHALL CONTACT THE BUILDING AND SAFETY DIVISION, (909) 839 7020, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Plans shall conform to State and Local Building Code (i.e., 2001 California Building Code, California Plumbing Code, California Mechanical Code, and the 2001 National Electrical Code) requirements and all other applicable 19 construction codes, ordinances and regulations in effect at the time of plan check submittal, 2. Occupancy of the faciiities shall not commence until such time as all Uniform Building Code and State Fire Marshal regulations have been met. The buildings shall be inspected for compliance prior to occupancy. 3. The minimum design load for wind in this area is 80 M.P.H. exposures "C" and the site is within seismic zone four (4). The applicant shall submit drawings and calculations prepared by a California State licensed ArchitecVEngineer with wet stamp and signature, 4. This project shall comply with the energy conservation requirements of the State of California Energy Commission. Kitchen and bathroom lights shall be fluorescent. 5. Submit Public WorksfEngineering Department approved grading plans showing clearly all finish elevations, drainage, and retaining walls locations_ 8. Dumber of plumbing fixtures shall be in compliance with CBC Appendix 29. 7. All balconies shall be designed for 601b. live load. 8. Guardrails shall be designed for20 load applied laterally atthetop of the rail. 9. Submit grading plans showing clearly all finish elevations, drainage, and retaining wall locations. No building permits shall be issued prior to submitting a pad certification. 10. All retaining walls shall be submitted to the Building & Safety and Public Work Departments for review and approval. 11. Check drainage patterns with Engineering Department. Surface water shall drain away from building at a 2% minimum slope. APPLICANT SHALL CONTACT THE LOS ANGELES COUNTY FIRE PREVENTION FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Emergency access shall be provided, maintaining free and clear, a minimum 28 foot at all times during construction in accordance with Fire Department requirements. 2. Prior to the issuance of any building permits for combustible construction, evidence shall be submitted to the Fire Department that temporary water supply for fire protection is available pending completion of the required fire protection system. 20 3. Prior to recordation, the final map shall comply with all Fire Department requirements. END 21 Attachment 3 CITY COUNCIL RESOLUTION NO. 2011- 44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING A ONE-YEAR EXTENSION OF TIME FOR CONDITIONAL USE PERMIT NO. 2007-10 AND DEVELOPMENT REVIEW NO. 2006-11 TO CONSTRUCT A NINE -UNIT RESIDENTIAL CONDOMINIUM LOCATED AT 23671 GOLDEN SPRINGS DRIVE, DIAMOND BAR, CA 91766 (ASSESSOR'S PARCEL NUMBER 8281-028-030). A. RECITALS Property Owner and Applicant, Joe Kwok, on behalf of GSDB Investment Group, LLC, has filed an application request for a one-year extension of time for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 to construct a new nine -unit residential condominium located at 23671 Golden Springs Drive, Diamond Bar, Los Angeles County, California ("Project Site"), Hereinafter in this Resolution, the subject Conditional Use Permit and Development Review shall be referred to as the "Proposed Project." 2. On November 20, 2007, the City Council of the City of Diamond Bar conducted and concluded a duly noticed public hearing on the Proposed Project. At that time, the City Council adopted Resolution No. 2007-62 and 2007-63 approving the project. This approval included an initial three-year expiration date for the applicant to commence construction. 3. The subject property is made up of one parcel totaling 0.62 acres. It is located in the High Density Residential -Planned Development Overlay (RH-PD) zone with an underlying General Plan designation of High Density Residential. 4. The legal description of the subject property is Tract 24725 Lot 20. The Assessor's Parcel Number is 8281-028-030. 5. Diamond Bar Municipal Code Section (DBMC) 22.66.050 authorizes the Planning Commission to recommend approval to the City Council for a time extension for approved projects, provided that certain findings can be made to establish good cause for such time extensions. 6. On December 31, 2010, notification of the public hearing for this project was published in the San„ Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers. Public hearing notices were mailed to property owners within a 500 -foot radius of the Project site and public notices were posted at the City's designated community posting sites. In addition to the published and mailed notices, the project site was posted with a display board. 7. On January 11, 2011, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested -- individuals, and concluded said hearing on that date. At that time, the Planning Commission recommended that the City Council approve the time extension, subject to conditions. 2011--04 8. On February 4, 2011, notification of the public hearing for this project was published in the San Gabriel Volley Tribune and the Inland Valley Daily Bulletin newspapers. Public hearing notices were mailed to property owners within a 500 -foot radius of the Project site and public notices were posted at the City's designated community posting sites. In addition to the published and mailed notices, the project site was posted with a display board. 9. On February 15, 2011, the City Council of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as follows: 1. The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. On November 20, 2007, the City Council determined the Project required a Negative Declaration (ND) and approved the ND and related documents in reference to the Project. ND No. 2007-03 has been prepared according to the requirements of the California Environmental Quality Act (CEQA) and guidelines promulgated thereunder. The 20 -day public review period for the ND began August 16, 2007, and ended September 4, 2007. Furthermore, the no further environmental review is required to extend the time limit for the approved project. C. FINDINGS OF FACT Based on the findings and conclusions set forth herein and as prescribed under Diamond Bar Municipal Code Section 22.66.050, this City Council hereby finds as follows: Extension of Time Findings There have been no changes to the provision of the General Plan, any applicable specific plan, the Subdivision Ordinance, or the Development Code applicable to the project since the approval of the Development Review; There have been no changes to the provision of the General Plan, any applicable specific plan, the Subdivision Ordinance, or the Development Code. The construction of a nine -unit residential condominium is consistent with the zoning designation and will not be altered in any way by approving the requested extension of time and all conditions of approval adopted by City Council Resolution No. 2007-62 and 2007-63 will remain in full force and effect, 2. There have been no changes to the character of the site or its surroundings that affect how the policies of the General Plan or other standards of the Subdivision Ordinance or the Development Code apply to the project; and L 2 City Councit Resolution No. 2011 -XX Since the time that the City Council approved the project, there have been no changes to the character of the site or its surroundings that affect how the policies of the General Plan or other standards of the Subdivision Ordinance or the Development Code apply to the project. 3. There have been no changes to the capacities of community resources, including but not limited to water supply, sewage treatment or disposal facilities, roads or schools so that there is no longer sufficient remaining capacity to serve the project. Since the time that the City Council approved the project, there have been no changes to the capacities of community resources, including but not limited to water supply, sewage treatment or disposal facilities, roads or schools, so that there is no longer sufficient remaining capacity to serve the project. Based on the findings and conclusions set forth herein and as prescribed under DBMC Section 22.66.050, the City Council hereby finds and approves the time extension of Conditional Use Permit No. 2007-10 and Development Review No. 2006-11, subject to the following conditions: 1. The project shall substantially conform to the approved plans as submitted and approved by the City Council and on file with the Community Development Department. 2. All conditions of approval for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 approved by City Council Resolution No. 2007-62 and 2007-63 shall remain in full force and effect except as amended herein. 3. This approval shall extend the expiration date of Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 to November 20, 2011. The City Council shall: a. Certify to the adoption of this Resolution; and b. Forthwith transmit a certified copy of this Resolution, by certified mail to Mr. Joe Kwok, GSDB Investment Group, LLC, 625 Fair Oaks Avenue, #115, South Pasadena, CA 91030. APPROVED AND ADOPTED THIS 15th DAY OF FEBRUAY 2011, BY THE CITY COUNCIL OF THE CITY OF DIAMOND BAR. By: Steve Tye, MaAr 3 City Council Resolution No. 2011 -XX I, Tommye Cribbins, City Clerk of the City of Diamond Bar,. do hereby certify that the foregoing Resolution was duly introduced, passed, and adopted, at a regular meeting of the City Council held on the 15`h day of February, 2011, by the following vote: AYES: Council Member: Everett, Herrera, Tanaka, MPT/Chang, M/Tye NOES: Council Member: None ABSENT: Council Member: None ABSTAIN: Council Member: None L-�L Tomm Cribbins, City Clerk City of Diamond Bar 4 City Council Resolution No. 2011 -XX Attachment 4 RESOLUTION NO. 2012-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING. THE . DESIGN AND PLANS FOR THE CONSTRUCTION OF THE COMMUNITY DEVELOPMENT BLOCK GRANT CURB RAMP PROJECT (CITY PROJECT# 27012 AND CDBG PROJECT# 601394-11) PURSUANT TO GOVERNMENT CODE SECTION, 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of Diamond Bar does resolve as follows: SECTIONT-1: The City Council finds and declares as follows: A. The City retained Infrastructure Engineers ("Consultant") as the engineer to design and prepare the plans for the Community Development Block Grant Curb Ramp Project (City Project# 27012 and CDBG Project# 601394-11) ("Project"); B: The Consultant informed the City Engineer that these plans are complete and that construction of the Project may begin; C. The City Engineer reviewed the completed design and plans for the Project and agrees with the Consultant that the plans are complete and the Project may be constructed; D. The City Council wishes to.obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual worn on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan_ D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution, E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6_ SECTION 3: Project Payment Account_ For purposes of the Contract Documents 2012-06 administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ("Project Payment Account"). The Project Payment Account is the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SEC'T'ION 4: The City Clerk is directed to certify the adoption of this Resolution SECTION 5: This Resolution will become effective immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 215r day of February, 2012. I, Tommye A. Cribbins, City Clerk of the City of Diamond Bar, California, do hereby certify that the foregoing Resolution was duly and regularly Passed, Approved and Adopted by the City Council of the City of Diamond Bar, California, at its Regular meeting held on the 215r day of February, 2012, by the following vote: AYES: COUNCILMEMBERS: Everett, Herrera., Tye, MPT/Tanaka, M/Chane NOES: COUNCILMEMBERS: aone ABSENT: COUNCILMEMBERS: None ABSTAIN: COU NCILMEMBERS: Nana Tom ye A. Cribbins, City Clerk 2012 -as Attachment 5 PLANNING COMMISSION AGENDA REPORT CITY OF DIAMOND BAR - 21810 COPLEY DRIVE - DIAMOND BAR, CA 91765 -TEL, (909) 839-7030 -FAX (909) 861-3117 AGENDA ITEM NUMBER: 8.1 MEETING DATE: March 12, 2013 CASEIFILE NUMBER: Time Extension for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 PROJECT LOCATION: 23671 Golden Springs Drive (Los Angeles County Assessor's Parcel Number 8281-028-030) PROPERTY OWNER: GSDB Investment Group LLC 625 Fair Oaks Avenue #115 South Pasadena, CA 91030 APPLICANT: Joseph Kwok 625 Fair Oaks Avenue #115 South Pasadena, CA 91030 Summar The applicant is requesting a one-year time extension to obtain permits and begin construction of a nine -unit residential condominium development on the site presently occupied by Diamond Jim's Dairy, located at 23671 Golden Springs Drive. The City Council initially approved the project on November 20, 2007, with a three year time frame to obtain building permits and begin construction. The City Council approved the first time extension on February 15, 2011. A second time extension was approved on April 3, 2012. Since the previous time extension, the grading and sewer plans have been approved by the Public Works/Engineering Department. The applicant is currently preparing structural, electrical, mechanical, and plumbing plans to submit for plan check to the Building and Safety Division. The extension of time does not change the approved project in any way and the conditions of approval will not change with the approval of an extension of time. After evaluating the application, staff finds that the applicant has made a good faith effort to obtain permits. Therefore, staff recommends that the Planning Commission recomme6d approval to the City Council for an additional one-year time extension of Development Review No. 2006-11 and Conditional Use Permit No. 2007-10, based on the findings of fact, and subject to the conditions of approval contained in the attached Resolution. BACKGROUND. On September 11, 2007, the Planning Commission recommended approval to the City Council for Tentative Tract Map No. 64881, Negative Declaration No. 2007-03, Zone Change No. 2006-01, Conditional Use Permit No. 2007-10, and Development Review No. 2006-11, to construct a nine -unit, detached residential condominium subdivision at 23671 ' Golden Springs Drive. The property is located in the High Density Residential - Planned Development Overlay (RH-PD) zone with an underlying General Plan designation of High Density Residential. The approval for the entitlements included a three (3) year time frame to obtain building permits and begin construction. The staff report and resolution from the November 20, 2007, City Council meeting is included in Attachment 4. On February 15, 2011, a one-year time extension was approved by the City Council for the Conditional Use Permit and the Development Review applications. The staff report and resolution from the February 15, 2011, City Council meeting is included as Attachment 3. A second extension was approved on April 3,'2012, by the City Council. The staff report and resolution from the April 3, 2012, City Council meeting is included as Attachment 2. Review Authority Diamond Bar Municipal Code Section 22.66.050 An extension of time may be granted up to a maximum of one year when a request for an extension of time, with good cause, is submitted to the Community Development Department. Any subsequent extensions are approved by the Planning Commission. However, because the project was originally approved by the City Council, the City Council is asked to extend below the time to establish an approved permit. As explained on the following page (see Project Status), the applicant is in the process of submitting to the Building and Safety Division for plan check. The applicant has obtained approval for grading and sewer pians in July 2012. Therefore, the applicant has been unable to start construction prior to the expiration date of the City Council approval, and as a result submitted a request for an extension of time to the City on November 28, 2012. A time extension is not required for the Tentative Tract Map pursuant to Assembly Bill (AB) 333, Subdivision Map Act Extension. AB 333 automatically extends subdivision maps that do not expire prior to January 1, 2011, for an additional two years. This extension is additional to the automatic one year time extension granted by Senate Bill 1185. The automatic time extensions do not include time extensions for entitlements associated with tentative maps that have been automatically extended. Project Status Since the previous time extension, the grading and sewer plans have been approved by the Public Works/Engineering Department. The applicant is currently working on the covenant, conditions, and restrictions (CC&Rs) to submit to the City for appro�al and to obtain the grading permit. In addition, the applicant is also currently preparing structural, Page 2 of 3 CD: Staff Repo rts-PCIGoIden Springs 23671 Time Extension 3-12-13.docx electrical, mechanical, and plumbing pians to submit for plan check with the Building and Safety Division. The extension of time request does not change the approved project, and the conditions of approval set forth in City Council resolution No. 2007-63 will not change with the approval of all extensions of time. NOTICE OF PUBLIC HEARING: On February 19, 2013, public hearing notices were mailed to property owners within a 500 -foot radius of the project site, and on February 15, 2013, the notice was published in the Inland Valle Dail Tribune and San Gabriel Valley Tribune newspapers. The project site was posted with a notice display board, and a copy of the public notice was posted at the City's three designated community posting sites. The project was continued from the February 26, 2013 Planning Commission meeting because staff did not receive the mailing labels to send the public hearing notices. Because the public hearing was opened, the project did not require renoticing and readvertising in the newspapers. ENVIRONMENTAL ASSESSMENT: This project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City Council adopted Negative Declaration No. 2007-03 on November 20, 2007. No further environmental review is required to extend the time limit for the approved project. RECOMMENDATION: Staff recommends that the Planning Commission adopt the attached Resolution (Attachment 1) recommending approval to the City Council for a one year extension of time for Conditional Use Permit 2007-10 and Development Review 2006-11, based on the f' d' f Diamond Bar Municipal Code Section 22.66.050, subject to conditions of in mgs o approval as listed within the draft resolution. Prepared by: Natalie Tobon Assistant Planner Attachments: Reviewed by: Or . Lee Senior Planner 1. Draft Planning Commission Resolution No. 2013 -XX 2. City Council Staff Report dated April 3, 2012, and Resolution No, 2012-16 3. City Council Staff Report dated February 15, 2011, and Resolution No. 2011-04 4. City Council Staff Report, Resolution No. 2007-62, and Resolution No. 2007-63 dated November 20, 2007 Page 3 of 3 CD; Staff Reports-PCIGoWen springs 23671 Time Extension 3-12-13.docx PLANNING COMMISSION RESOLUTION NO. 2013-06 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR, CALIFORNIA, RECOMMENDING APPROVAL TO THE CITY COUNCIL. FOR A ONE-YEAR EXTENSION OF TIME FOR CONDITIONAL . USE PERMIT NO. 2007-10 AND DEVELOPMENT REVIEW_ NO. 2006-11 TO CONSTRUCT A NINE -UNIT RESIDENTIAL CONDOMINIUM LOCATED AT 23671 GOLDEN SPRINGS DRIVE, DIAMOND BAR, CA 91765 (APN 8281-028-030). A. RECITALS 1. On September 11, 2007, the Planning Commission of the City of Diamond Bar conducted and concluded a duly noticed public hearing on Conditional Use -Permit No. 2007-10 and Development Review No. 2006-11 to construct a new nine -unit residential condominium located at 23671 Golden Springs Drive, Diamond Bar, Los Angeles County, California ("Project Site"). Hereinafter in this Resolution, the subject Conditional Use Permit and Development Review shall be referred to as the "Proposed Project." At that time, the Planning Commission adopted Resolution No. 2007-63 recommending City Council approval of the application. 2. On November 20, 2007, the City Council of the City of Diamond Bar conducted and concluded a duly noticed public hearing on the Proposed Project. This approval included an initial three-year expiration date for -the applicant to commence construction. 3. The subject property is made up of one parcel totaling 0.62 acres. It is located in the High Density Residential -Planned Development Overlay (RH-PD) zone with an underlying General Plan designation of High Density Residential. - 4. The legal description of the subject property is Tract 24725 Lot 20. The Assessor's Parcel Number is 8281-028-030. 5. Diamond Bar Municipal Code Section (DBMC) 22.66.050 authorizes the Planning Commission to recommend approval to the City Council for a time extension for approved projects, provided that certain findings can be made to establish good cause for such time extensions. 6. On October 19, 2010, applicant, Joe Kwok, on behalf of GSDB Investment Group, LLC, filed a request for a one-year extension of time for the Project. 7. On January 11, 2011, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. 8. On February 15, 2011, the City Council of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. The City Council approved a one year time extension for the applicant to commence construction. 9. On November 11, 2011, applicant, Joe Kwok, on behalf of GSDB Investment Group, LLC, filed a request for a one-year extension of time for the Project. 10. On January 13, 2012, notification of the public hearing for this project was published in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers. Public hearing notices were mailed to property owners within a 500 -foot radius of the Project site and public notices were posted at the City's designated community posting sites. In addition to the published and mailed notices, the project site was posted with a display board. 11. On January 24, 2012, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. 12. On April 3, 2012, the City Council of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. The City Council approved a one year time extension for the applicant to commence construction. 13. On November 28, 2012, applicant, Joe Kwok, on behalf of GSDB Investment Group, LLC, filed a request for a one-year extension of time for the Project. 14. On February 15, 2013, notification of the public hearing for this project was published in the San Gabriel Valley Tribune and the Inland Valley Daily Bulletin newspapers. On February 19, 2013, public hearing notices were mailed to property owners within a 500 -foot radius of the Project site and public notices were posted at the Gity's designated community posting sites. In addition to the published and mailed notices, the project site was posted with a display board. 15. On February 26, 2013, the Planning Commission of the City of Diamond Bar opened the public hearing to accept testimony from the public. The 2 Planning Commission Resolution No, 2013-06 item was then continued because the City did not receive the mailing labels in order to send public hearing notices at feast 10 days prior to the public hearing date. 16. On March 12, 2013, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing, solicited testimony from all interested individuals, and concluded said hearing on that date. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar as follows: 1. The Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. On September 11, 2007, the Planning Commission determined the Project required a Negative Declaration (ND). ND No. 2007-03 has been prepared according to the requirements of the California Environmental Quality Act (CEQA) and guidelines promulgated thereunder. The 20 -day public review period for the ND began August 16, 2007, and ended September 4, 2007. Furthermore, the City Council has reviewed and approved the ND and related documents in reference to the Project. 3. Based on the findings and conclusions set forth herein, this Planning Commission hereby finds as follows: Extension of Time Findings Based on the findings and conclusions set forth herein and as prescribed under DBMC Section 22.66.050, this Planning Commission hereby finds as follows: 1. There have been no changes to the provision of the General Plan, any applicable specific plan, the Subdivision Ordinance, or the Development Code applicable to the project since the approval of the Development Review; There have been no changes to the provision of the General Plan, any applicable specific plan,. the Subdivision Ordinance, or the Development Code. The construction of a nine -unit residential condominium is consistent with the zoning designation and will not be altered in any way by approving the requested extension of time and all conditions of approval adopted by City Council Resolution No. 2007-62 and 2007-63 will remain in full force and effect.. 2. There have been no changes to the character of the site or its surroundings that affect how the policies of the General Plan or other standards of the Subdivision Ordinance or the Development Code apply to the project; and 3 Punning Commission Resolution No. 2013-06 Since the time the Planning Commission recommended approval of the project to the City Council, there have been no changes to the character of the site or its surroundings that affect how the policies of the General Plan or other standards of the Subdivision Ordinance or the Development Code apply to the project. 3. There have been no changes to the capacities of community resources, including but not limited to water supply, sewage treatment or disposal facilities, roads or schools so that there is no longer sufficient remaining capacity to serve the project. Since the time the Planning Commission recommended the approval of the project to the City Council, there have been no changes to the capacities of community resources, including but not limited to water supply, sewage treatment or disposal facilities, roads or schools, so that there is no longer sufficient remaining capacity to serve the project. Based on the findings and conclusions set forth above and as prescribed under DBMC Section 22.66.050, this Planning Commission hereby recommends to City Council the approval of the Application subject to the following conditions: 1. The project shall substantially conform to the approved plans as submitted and approved by the City Council and on file with the Community Development Department. 2. All conditions of approval for Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 approved by City Council Resolution No. 2007-63 shall remain in full force and effect except as amended herein. 3. This approval shall extend the expiration date of Conditional Use Permit No. 2007-10 and Development Review No. 2006-11 to November 20, 2013. The Planning Commission shall: a. Certify to the adoption of this Resolution; and b. Forthwith transmit a certified copy of this Resolution, by certified mail to Mr. Joe Kwok, GSDB Investment Group, LLC, 625 Fair Oaks Avenue, #115, South Pasadena, CA 91030. 4 Planning Commission Resolution No. 2013-06 APPROVED AND ADOPTED THIS 12tMARCH 2013, BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR By: Steve Nelson, Chairman 1, Greg Gubman, Planning Commission Secretary, do hereby certify that the foregoing Resolution was duly introduced, passed, and of March, 201d3, by the foillar owi g meeting. of the Planning Commission held on the 12 y AYES: Commissioners: NOES- Commissioners: ABSENT: Commissioners: ABSTAIN: Commissioners: ATTEST: Greg Gubman, Secretary Farago, Shah, VC/Torng, Chair/Nelson None Lin None 5 CUP 2o07-101OR 2006-11 u� FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK % DATE: T- PHONE: 1�3(eC` 01 q2 -- ORGANIZATION: AGENDA#ISUBJECT: /f 7� c I expect to address the Council on the subject agenda/subject item, lease have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act. CIT el �A \egg VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#ISU BJ ECT: CITY CLERK 6 C6v'-1 q— /K0_+.+- DATE: 13-- q tS j5i t)�.:: PHONE I expect to address the Council on the subject agenda/subject item reflect my name and address as written above. . Please have the Council Minutes C17C IIIIFI r , t9Er VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: ADDRESS'. ORGANIZATION: S r AGENDA#/SUBJECT: DATE: PHONE: )— I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name and address as written above. Signature This document is a public record subject to disclosure under the Public Records Act.