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Home My WebLink AboutRES 2011-05RESOLUTION NO. 2011- 05 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE FY10-11 MUNICIPAL BUDGET. WHEREAS, the City Council has adopted Resolution No. 2010-17, A Resolution of the City Council of the City of Diamond Bar approving and adopting a budget for the City of Diamond Bar for the Fiscal Year commencing July 1, 2010 and ending June 30, 2011 including maintenance and operations, special funds and capital improvements and appropriating funds for accounts departments, divisions, object and purposes therein set forth (herein referred to as the 'Budget"); and WHEREAS, the City Council may choose to amend the Budget from time to time throughout the fiscal year; and and WHEREAS, an amendment to the FY 2010-11 Budget is attached as Exhibit A; and WHEREAS, the Amendment has been presented to the City Council at a City Council meeting; WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. The City Council hereby finds and determines that the FY10-11 Annual Budget be amended as set forth in the attached Exhibit A. Section 2. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown on the attached Exhibit. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this 1 day of FehruarT� 2011. Steve Tye, Mayor 7 2011-05 I, Tommye Cribbins, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City o Diamond Bar held on the 15th day of February , 2011, by the following vote: AYES: COUNCIL MEMBERS: Everett, Herrera, Tanaka, MPT/Chang, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None ABSTAINED: COUNCIL MEMBERS: None 1 I ATTEST: Tommy& Cribbins, City Clerk of the City of Diamond Bar 2011-05 Exhibit A __. CITY OF DIAMOND BAR FY2010-2011 City Hall Purchase 9,917,000 9,917,000 MID YEAR BUDGET AMENDMENT City Hall Expansion/Move 2,111,615 2,111,615 GENERALFUND Economic Development 112,500 112,500 (50,000) Adopted Previous Current Mid Year 17,022 88,871 Budget Adjustments Budget Amendment Adj Budget Estimated Resources 12,427,964 12,427,964 178,022 12,605,986 Estimated Fd Bat Reserves @ 06/30/11 Property Taxes 3,840,000 (29,504) 3,840,000 (37,880) 3,802,120 Other Taxes 5,222,000 5,222,000 212,140 5,434,140 State Subventions 4,610,000 333,000 4,943,000 44,770 4,987,770 From Other Agencies 10,000 10,000 0 10,000 Fines and Forfeitures 523,500 523,500 0 523,500 Current Service Charges 1,872,628 1,872,628 (50,750) 1,821,878 Use of Money & Property 1,169,500 22,700 1,192,200 (48,390) 1,143,810 Transfers -In Other Funds 1,401,638 1,401,638 (101,101) 1,300,537 Fd Balance Reserves 12,427,964 12,427,964 0 12,427,964 Total Estimated Resources 31,077,230 355,700 31,432,930 18,789 31,451,719 Appropriations City Council 163,000 163,000 1,100 164,100 City Attorney 185,000 185,000 80,000 265,000 City Manager/City Clerk 1,003,990 1,003,990 (16,800) 987,190 Finance 438,520 438,520 (36,314) 402,206 Human Resources 206,280 206,280 206,280 Information Technology 739,785 739,785 6,700 746,485 General Government 1,320,400 1,320,400 (112,341) 1,208,059 Civic Center 12,053,615 392,640 12,446,255 12,446,255 Public Information 515,470 515,470 515,470 -- Economic Development 196,600 48,826 245,426 (50,000) 195,426 Law Enforcement 5,549,800 5,549,800 5,549,800 Volunteer Patrol 9,250 9,250 9,250 Fire 11,500 11,500 11,500 Animal Control 131,780 131,780 131,780 Emergency Preparedness 76,140 76,140 76,140 Community Development/Planning 517,770 517,770 517,770 Building & Safety 339,150 339,150 60,850 400,000 Neighborhood Improvement 310,750 310,750 310,750 Community Svcs Admin 317,190 317,190 (34,600) 2B2,590 Diamond Bar Center - Operations 851,800 22,700 874,500 4,000 878,500 Park Operations 892,050 892,050 20,176 912,226 Recreation 1,702,455 1,702,455 (26,500) 1,675,955 Public Works - Admin 591,850 591,850 (11,000) 580,850 Engineering 299,850 299,850 (15,000) 284,850 Road Maintenance 1,211,500 1,211,500 1,211,500 Landscape Maintenance 341,500 341,500 341,500 Transfer -Out Other Funds 847,355 60,522 907,877 907,877 Total Appropriations 30,824,350 524,688 31,349,038 (129,729) 31,219,309 Excess Resources over Appropriations 252,880 (168,988) 83,892 148,518 232,410 Fund Bal Reserves @ Beginning of Yr 29,021,958 1,775,142 30,797,100 30,797,100 Available Resources 29,274,838 30,880,992 148,518 31,029,510 Uses of Fund Balance Reserves: City Hall Purchase 9,917,000 9,917,000 9,917,000 City Hall Expansion/Move 2,111,615 2,111,615 2,111,615 Economic Development 112,500 112,500 (50,000) 62,500 Transfer out -LLADS 71,849 71,849 17,022 88,871 -- Transfer out - CIP Fund 215,000 215,000 211,000 426,000 Subtotal 12,427,964 12,427,964 178,022 12,605,986 Estimated Fd Bat Reserves @ 06/30/11 16,846,874 1,606,154 18,453,028 (29,504) 18,423,524 2011-05 Exhibit A FY2010-2011 MID YEAR BUDGET AMENDMENT GENERAL FUND REVENUES 10 2011-05 Current Mid Year Account# Budget Amendment Adj Budget Explanation Property Taxes Current Secured 001-30010 3,525,000 3,060 3,528,060 Property Tax Adis based upon Current Unsecured 001-30020 165,000 3,580 168,580 current year receipts compared Supplemental Roll 001-30050 110,000 (38,820) 71,180 to the prior year Prior Year Property Taxes 001-30100 5,000 (13,210) (8,210) Misc Property Tax 001-30200 15,000 (13,230) 1,770 Interest Penalties and Deliquencies 001-30250 20,000 20,740 40,740 3,840,000 (37,880) 3,802,120 Other Taxes Sales Tax 001-31010 2,350,000 70,330 2,420,330 HDL Sales Tax Comp Fund 001-31011 766,000 120,810 886,810 New estimate from State DOF Transient Occupancy Tax 001-31200 570,000 21,000 591,000 Property Transfer Tax 001-31250 230,000 230,000 3,916,000 212,140 4,128,140 State Subventions Motor Vehicle in Lieu 001-31700 155,000 44,770 199,770 VLF - Property Tax in Lieu 001-31701 4,420,000 4,420,000 4,575,000 44,770 4,619,770 Current Service Charges Building Permit Fees 001-34110 215,700 215,700 Plumbing Permit Fees 001-34120 18,130 18,130 Electrical Permit Fees 001-34130 21,800 21,800 Mechanical Permit Fees 001-34140 14,500 14,500 Permit Issuance Fees 001-34200 34,200 34,200 Inspection Fees 001-34250 8,000 8,000 Plan Check Fees 001-34300 154,000 154,000 Plan Retention Fees 001-34350 4,000 4,000 Current Planning Fees 001-34430 55,000 55,000 Business License Fees 001-34560 15,000 15,000 Business License Delinquency Fees 001-34561 1,000 1,000 Engr - Plan Check Fee 001-34610 45,000 (20,000) 25,000 Engr - Permit Issuance Fee 001-34620 3,500 3,500 Engr-Encroachment Permit 001-34630 8,000 7,000 15,000 Engr-Inspection Fee 001-34640 20,000 20,000 Engr-Soils/TraffictMisc Engr Fees 001-34620 50,000 (10,000) 40,000 Traffic Mitigation - Engineering 001-34660 67,000 67,000 Contract Classes 001-34780 315,000 (27,750) 287,250 1,049,830 (50,750) 999,080 Use of Money & Property Investment Revenue 001-36100 300,000 (13,890) 286,110 Lower Yields Rents and Concessions 001-36610 186,000 5,500 191,500 DB Center Rental 001-36615 615,000 (35,000) 580,000 Park & Field Rentals 001-36625 25,000 (5,000) 20,000 Decreased Park Usage 1,126,000 (48,390) 1,077,610 Transfers In - Other Funds Transfer in - Gas Tax Fund 001-39111 946,060 (101,101) 844,959 (101,101) Total General Fund Revenue Adjustment $18,789 10 2011-05 Exhibit A MID YEAR BUDGET AMENDMENT GENERAL FUND APPROPRATIONS Current Mid Yr Adjusted Description Account # Budget Amendment Budget Explanation City Council Meetings 42325 0.00 1,100.00 1,100.00 Appropriation not included in adopted budget City Manager Salary Savings 40099 (16,800.00) (16,800.00) (33,600.00) Sr. Mgmt. Analyst position City Attorney General Legal Services 44020 110,000.00 40,000.00 150,000.00 Prof Svcs -Sp] legal 44023 40,000.00 40,000.00 80,000.00 Increased Code Enforcement activity and an 150,000.00 80,000.00 230,000.00 increase in the hourly rates Finance Salary Savings 40099 283,500.00 (34,642.00) 248,858.00 Salary savings from vacant Finance Director City paid benefit savings 40070 4,600.00 (702.00) 3,898.00 position Retirement savings 40080 53,600.00 (11,466.00) 42,134.00 Workers Comp savings 40083 2,450.00 (524.00) 1,926.00 STD/LTD savings 40084 1,900.00 (400.00) 1,500.00 Medicare savings 40085 4,450.00 (950.00) 3,500.00 Benefit allotment savings 40090 42,600.00 (5,400.00) 37,200.00 Professional Services 44000 1,500.00 37,620.00 39,120.00 Cost of Interim Director Salary Savings 40099 (19,850.00) (19,850.00) (39,700.00) Senior Office Specialist 374,750.00 (36,314.00) 338,436.00 Information Systems Professional Services 44000 44,900.00 5,000.00 49,900.00 PS -Data Processing Services 44030 40,840.00 1,200.00 42,040.00 Computer Equip -Hardware 46230 1,000.00 500.00 1,500.00 86,740.00 6,700.00 93,440.00 General Government Rental/Lease - Real Property 42140 763,180.00 (100,000.00) 663,180.00 Bond Interest Savings Professional Services 44000 59,800.00 (25,000.00) 34,800.00 Expected appropriation savings Professional Services 44000 135,000.00 12,659.00 147,659.00 Increased property tax admin. Fees 957,980.00 (112,341.00) 845,639.00 Economic Development Professional Services 44000 148,826.00 (50,000.00) 98,826.00 Slowdown in economy reduced the opportunities for economic development Building & Safety Contr Svcs - Bldg & Sfty 45201 239,150.00 60,850.00 300,000.00 New contractor and increase in the contract rates from commission to an hourly rate Neighborhood Improvement Printing 42110 2,000.00 (1,000.00) 1,000.00 Contract Services -Property 45214 0.00 1,000.00 1,000.00 Appropriation not included in adopted budget abatements 2,000.00 0.00 2,000.00 4,000.00 4,000.00 Community Services Admin Salary Savings 40099 (34,600.00) (34,600.D0) (69,200.00) Admin Assistant - Vacancy Diamond Bar Center Miscellaneous equipment 46250 3,000.00 4,000.00 7,000.00 Warranty replacement of dance floor ii 2011--05 Exhibit A MID YEAR BUDGET AMENDMENT GENERAL FUND APPROPRATIONS Total Appropriation Change 12 2011--05 Current Mid Yr Adjusted Description Account # Budget Amendment Budget Explanation Park Operations Building and Grounds Maint 42210 0.00 4,000.00 4,000.00 Level infields at Peterson, Pantera Parks 4,212.00 4,212.00 Replace foul ball nets at Pantera 7,507.00 7,507.00 Material to level infields at Peterson, Pantera 2,860.00 2,860.00 Rhino gate and installation at Pantera 1,597.00 1,597.00 Materials to re -key all park buildings 20,176.00 20,176.00 Recreation CS - Community Services 45300 98,765.00 3,500.00 102,265.00 Teen night out donation from Comm. Foundation and Armed Forces banners replacement CS - Contract Classes 45320 198,960.00 (30,000.00) 168,960.00 Reduced Enrollment 297,725.00 (26,500.00) 271,225.00 Public Works Admin SalarySavings 40099 (11,000.00) (11,000.00) (22,000.00) Sr MgtAnalyst- Vacancy CS - Engineering 45221 Multi Year CIP Plan (11,000.00) (11,000.00) (22,000.00) Engineering CS - Plan Checking 45223 (15,000.00) (15,000.00) Slowdown in building activity requiring fewer plan checks than expected Road Maintenance PS -Engineering 44520 (20,000.00) (20,000.00) Transfer to Road Maintenance for purchase of Road Maintenance Supplies 41250 20,000.00 20,000.00 replacement storm drain grates Total Appropriation Change 12 2011--05 Exhibit A MID YEAR FY 2010-2011 CHANGES IN CAPITAL IMPROVEMENT PROJECTS Current Project 4 Description Funding Mid Yr Adj Adj Budget 14699 Brea Cyn Cutoff@ SB 57 On/Off Ramp Developer Fees 250,000.00 (250,000.00) 0.00 General Fund Reserves* 0.00 250,000.00 250,000.00 *Project to be funded with developer fees that were deposited into the General Fund in prior years, and thus are now in reserves 23307 Sunset Crossing Traffic Calming Project Traffic Improvement Fund 45,435.00 (21,047.40) 24,387.60 Transfer to 23909 and balance to fund balance in Traffic Improvement Fund 23909 Arterial Slurry Seal -Zone 3 &4 Traffic Improvement Fund 100,000.00 7,589.75 107,589.75 To replace ARRA funds 26711 Brea Cyn/Via Sorella Drainage Improvements General Fund 165,000.00 (39,000.00) 126,000.00 Funds not needed 13 2011--05 Exhibit A FY 2010-2011 MID YEAR BUDGET AMENDMENT SPECIAL FUNDS CHANGES Current Mid Year Account # Budget Amendment Adj Budget Gas Tax Fund Appropriations Transferout- GeneralFund 111-9915-49001 1,547,146 (101,101) 1,446,045 (101,101) Reduce transfer due to deficit from 09/10 Proposition A Fund Transit Subsidy Program Revenue 112-34850 1,000,000 200,000 1,200,000 Transit Subsidy Program 112-5553-45533 250,000 50,000 300,000 Transit Subsidy -Fares 112-5553-45535 1,000,000 200,000 1,200,000 141-39001 0 17,022 17,022 To increase the revenues and Anticipated deficit in LLAD 41 fund appropriations of the transit fund CIP Fund Revenue to account for an increase in the Transfer in - General Fund 250-39001 215,000 211,000 426,000 cost of the City subsidy as a result of increased transit pass sales E Byrne Justice Assistance Grant (JAG) Appropriations EB Justice Assistance Revenue 129-31651 0 72,933 72,933 72,933 Amount not included in original Brea Canyon Cutoff @57 On/Off Ramp(250,000) Iess:Brea CynNia Sorella Drainage Imps( -39,000) 14 2011--05 budget(49,756), revised amount, including City of LA Admin costs(11,377), and grant awarded 8/31/2010 (11,800) — LLAD 41 Fund Revenue Transfer in - General Fund 141-39001 0 17,022 17,022 17,022 Anticipated deficit in LLAD 41 fund at fiscal year end CIP Fund Revenue Transfer in - General Fund 250-39001 215,000 211,000 426,000 Brea Canyon Cutoff @57 On/Off Ramp(250,000) Iess:Brea CynNia Sorella Drainage Imps( -39,000) 14 2011--05