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Home My WebLink About06/03/2014 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JUNE 3, 2014 CLOSED SESSION: 6:15 p.m., Room CC -8 ® Conference with Real Property Negotiator Pursuant to Government Code Section 54956.8 Property: Agency Negotiator: Negotiating Parties Public Comments: 1100 -1188 Diamond Bar Boulevard Diamond Bar, CA 91765 James DeStefano, City Manager David DeBerry, City Attorney City of Diamond Bar and Retail Investments Corporation None Closed Session Recessed at 6:23 p.m. to the Regular City Council Meeting. CALL TO ORDER: Mayor Carol Herrera called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District /Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CA/DeBerry stated that no reportable action was taken during Closed Session. PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance. INVOCATION: Pastor Jim Price, Diamond Canyon Church, gave the invocation. ROLL CALL: Council Members Chang, Lyons, Tanaka, Mayor Pro Tem Tye and Mayor Herrera. Staff Present: James DeStefano, City Manager; David DeBerry, City Attorney; Ryan McLean, Deputy City Manager; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Ken Desforges, IS Director; Amy Haug, Human Resources Manager; Kimberly Young, Senior Civil Engineer; Cecilia Arellano, Public Information Coordinator; and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. JUNE 3, 2014 PAGE 2 CITY COUNCIL CITY MANAGER REPORT AND RECOMMENDATIONS: 1.1 Volunteer On Patrol Program Presentation: Sgt. Saldecke stated that he is currently assigned to the Walnut/Diamond Bar Sheriffs Station as the Volunteer Coordinator. He gave a Power Point presentation explaining that a civilian volunteer is a resident that wants to give back to or get involved in their community. Volunteers include retirees, students, and others. Requirements to become a volunteer is the individual needs to be at least 18 years old, pass a background check, have no felony or certain types of misdemeanor convictions, must be emotionally stable, and have no addictions to legal or illegal substances. Volunteers are requested to work a minimum of 16 hours per month and hold a valid California Driver's License. Volunteer training and driver's training is offered to the volunteers. The Volunteer Academy provides 40 hours of training that includes role playing and finally, graduation ceremonies. Volunteers on Patrol, conduct school checks, park checks, vacation checks, traffic control, issue parking citations, assist with directed patrol assignments and a variety of other tasks and patrols. Volunteers also work at the station and at community events. Anyone interested in serving as a volunteer can call him at 909859-2859. M/Herrera said that for many years the Volunteer Patrol has been very helpful to the City by providing a second set of eyes on the community. She encouraged residents to become involved in the program and contact Sgt. Saldecke. 2. PUBLIC COMMENTS: None 4. RESPONSE TO PUBLIC COMMENTS: None. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — June 10, 2014 -- 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Traffic and Transportation Commission Meeting — June 12, 2014 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 City Council Meeting — June 17, 2014 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.4 Concerts in the park — (251h Anniversary Concert) — June 18, 2014 — 6:30 p.m. — 8:30 p.m. Neon Nation (80's Tribute) — Sycamore Canyon Park, 22930 Golden Springs Drive. JUNE 3, 2014 PAGE 3 CITY COUNCIL 5.5 Movies Under the Stars — June 18, 2014 — Immediately following Concerts in the Park — The Little Mermaid — Sycamore Canyon Park, 22930 Golden Springs Drive. 6. CONSENT CALENDAR: C/Tanaka moved, ClLyons seconded, to approve the Consent Calendar as presented with MPT/Tye pulling Item 6.12 for separate consideration; and, ClLyons abstaining on Item 6.1 (due to her absence at the May 20th meeting). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye, M/Herrera NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 APPROVED CITY COUNCIL MINUTES -- Regular Meeting of May 20, 2014. (C/Lyons abstaining). 6.2 RECEIVED AND FILED PLANNING COMMISSION MINUTES - Regular Meeting of April 8, 2014. 6.3 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES -- Regular Meeting of April 24, 2014. 6.4 RATIFIED CHECK REGISTER DATED May 15, 2014 through May 22, 2014 totaling $444,179.56. 6.5 APPROVED TREASURER'S STATEMENT for the month of April 2014. 6.6 APPROVED EXTENSION OF CITYWIDE GRAFFITI REMOVAL CONTRACT WITH GRAFFITI CONTROL SYSTEMS FOR FY 2014-15 IN AN AMOUNT NOT TO EXCEED $44,528. 6.7 APPROVED AMENDMENT NO. 4 WITH MCE CORPORATION EXTENDING THE CONTRACT AGREEMENT FOR THREE YEARS (FY2014-17) FOR STREET MAINTENANCE SERVICES. 6.8 APPROVED AMENDMENT NO. 2 WITH ALL CITY MANAGEMENT SERVICES, INC. TO EXTEND THE CURRENT CONTRACT FOR CROSSING GUARD SERVICES FOR A PERIOD OF THREE YEARS (FY 2014-17). 6.9 a) ADOPTED RESOLUTION NO. 2014-21: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 38 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE JUNE 3, 2014 PAGE 4 CITY COUNCIL COUNCIL AT ITS JUNE 17, 2014 REGULAR MEETING. b) ADOPTED RESOLUTION NO. 2014-22: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 39 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT ITS JUNE 17, 2014 REGULAR MEETING. c) ADOPTED RESOLUTION NO. 2014-23: DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE DISTRICT NO. 41 AND DIRECTED THE CITY CLERK TO ADVERTISE THE PUBLIC HEARING BEFORE THE COUNCIL AT ITS JUNE 17, 2014 REGULAR MEETING. 6.10 AUTHORIZED THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH GO -LIVE TECHNOLOGY, INC. FOR "AS NEEDED" SUPPORT FOR CITYVIEW AND OTHER RELATED SQL DATABASES IN AN AMOUNT NOT -TO -EXCEED $75,000 FOR FY 2014-15. 6.11 AUTHORIZED CITY MANAGER TO PURCHASE HEWLETT PACKARD SERVERS AND ADDITIONAL HARDWARE REPLACEMENTS FROM HEWLETT PACKARD, CISCO AND VENDORS ON THE CURRENTLY APPROVED VENDORS' LIST THROUGHOUT FY 2014-15 IN AN AMOUNT NOT -TO -EXCEED $251,250. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.12 ADOPT RESOLUTION NO. 2014-24: APPROVING FINAL TRACT MAP 72067 FOR THE SUBDIVISION OF AIR SPACE TO AN 11 - UNIT OFFICE CONDOMINIUM LOCATED AT 680 S. BREA CANYON ROAD. MPT/Tye and C/Lyons recused themselves from consideration of this matter. Without any discussion, M/Herrera moved, C/Chang seconded, to Adopt Resolution No. 2014-24: Approving Final Tract Map 72067 for the subdivision of air space to an 11 -unit office condominium located at 680 S. Brea Canyon Road. Motion carried by the following Rall Call vote: JUNE 3, 2014 PAGE 5 CITY COUNCIL AYES: NOES: ABSTAIN: ABSENT: 7. PUBLIC HEARING: 0 M, COUNCIL MEMBERS COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: None. COUNCIL CONSIDERATION: None. Chang, Tanaka, M/Herrera None Lyons, MPT/Tye None COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: C/Chang stated that she can be followed on Twitter and Facebook. Last week she participated in a board meeting with the League of California Cities and she was sad to have missed the Bow Wow Bash which she heard was very well attended. She asked everyone to vote. CITTanaka reported that on Wednesday, May 21St he attended the Walnut Valley Water District's BBQ lunch to celebrate Water Week. That evening he attended the Pomona Unified School District's Board Meeting during which 53 PUSD employees were recognized with 10 plus years of service who will retire at the end of this school year. On Friday he attended the WCCA meeting during which new officers were elected. He congratulated Chair Glenn Parker and Vice Chair Michael Hughes. There were consent calendar items and several resolutions which were approved. On Wednesday May 28 he attended the Relay for Life's organizational meeting. The Diamond Bar Relay for Life will be held June 7 and 8 from Saturday at 9:00 a.m. to Sunday at 9:00 a.m. at Lorbeer Middle School track. On Thursday, May 29 he attended the Diamond Bar High School graduation for the class of 2014 and congratulated all of the graduates. The Diamond Ranch High School graduation is tonight and he congratulated all of those graduates. Last Saturday he attended the Bow Wow Bash at the Dog Park and on Sunday he attended the Diamond Bar Chinese Association Gala at Pacific Palms. He congratulated Jamie Ku and her board. C/Lyons attended the Diamond Bar Chinese American Association celebration on Sunday which was a very good showcasing local talent. JUNE 3, 2014 PAGE 6 CITY COUNCIL She also attended the Bow Wow Bash which was a lot of fun for her and for her dog who received a lot of attention. It was a great event. She encouraged residents to take advantage of all of the fun, free, family summer programs and events including Concerts in the Park, Movies after Dark and the 4th of July Bash. MPT/Tye hoped that individuals would consider joining the Volunteer Program. The number of hours and services provided to the community as well as, the extraordinary savings the community realizes from this service. Please call Sgt. Saldecke at 909859-2859 to volunteer. He represented the LA County Sanitation District this week during which the group discussed the peripheral outflow system that will be implemented over the next few years and the good amount of recycled water they are able to provide. If individuals have not voted, please do so. The polls are open until 8:00 p.m. This democracy may not be perfect but it's the best in the world and the envy of other nations. M/Herrera congratulated the City's Finance Department for once again (for the past 18 years) being awarded the Certificate of Achievement for the annual finance reporting. The City Council will receive a plaque which will be presented at a future Council meeting. Congratulations to the Finance Department on this great achievement. She thanked the Sheriff's Department for always being alert and watching out for the citizens of Diamond Bar including a couple of recent incidents in which Deputy John Abe was patrolling and observed an individual stopped at a vacant drive through and noticed a large black bag on the back seat from which a lot of tools were visible. Deputy Abe found a second bag of tools near an open door of a business and discovered that the individuals in the vehicle were attempting to steal metal from inside the business. She thanked Deputy Abe for being alert and stopping the crime before it happened. She also thanked Deputy's Heidi Villasenor and Aaron Scheller for stopping two individuals and conducting a thorough search of the vehicle to find prescription narcotics that did not belong to the individuals who were then taken to the station, fingerprinted and found to have a federal warrant out for the arrest of the male individual. She again thanked the deputies for helping to stop crime and keep the City's crime rate low. She attended a recent San Gabriel Valley Council of Governments meeting during which elections for the next year were held. She congratulated next year's President, Mary Ann Lutz, Monrovia; First Vice President, Gene Murabito, Glendora; Second Vice President, Teresa Real Sebastian; Monterey Park, and Third Vice President, Tim Spohn, JUNE 3, 2014 PAGE 7 CITY COUNCIL City of Industry. ADJOURNMENT: With no further business to conduct, M/Herrera adjourned the Regular City Council Meeting Tt 6:55 p.m. TOMMYE tRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 17th day of June , 2014. CAROL HERRERA, MAYOR