HomeMy WebLinkAbout04/15/2014 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
APRIL 15,2014
CALL TO ORDER: Mayor Carol Herrera called the Regular City
Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management
District /Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Pastor Paul Knopf, Director of Youth Ministry,
Northminster Presbyterian Church, gave the
invocation.
ROLL CALL: Council Members Chang, Lyons, Tanaka,
Mayor Pro Tern Tye and Mayor Herrera.
Staff Present: James DeStefano, City Manager; David
DeBerry, City Attorney- Ryan McLean, Deputy City Manager; Ken Desforges, IS
Director; David Liu, Public Works Director, Bob Rose, Community Services
Director; Greg Gubman, Community Development Director; Dianna Honeywell,
Finance Director; Amy Haug, Human Resources Manager; Cecilia Arellano,
Public Information Coordinator; Anthony Santos, Senior Management Analyst,
and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1 . SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 M/Herrera and City Council Members presented a City Plaque to
California Contract Cities Association (CCCA) outgoing President,
Steve Tye.
BUSINESS OF THE MONTH:
1.2 MPT/Tye and City Council Members presented a City Tile to
General Managers Lil Palmer and Joe Strini on behalf of The
Whole Enchilada, 1114 South Diamond Bar Boulevard as Business
of the Month for April 2014.
CILyons pointed out that The Whole Enchilada is an excellent
community partner and is always willing to help our local schools
and the library. As a community member looking for volunteers,
The Whole Enchilada goes above and beyond and is always willing
to offer assistance.
2. CITY MANAGER REPORT AND RECOMMENDATIONS: None
APRIL 15,2014 PAGE 2 CITY COUNCIL
3. PUBLIC COMMENTS:
Rick Rogers, Ruth Low and Bob Block, representing the Friends of the
Library invited everyone to the 21st Annual Wine Soiree Benefit Auction in
support of the. Diamond Bar Library on April 27, 2014 from 4:00 to 7:00
p.m. at the Diamond Bar Center. Advance tickets are $50 per person or
$60 per person at the door.
Sheila Simmons, 20903 Flapjack Drive, said she and other residents on
her street are present this evening to speak about the continuous flow of
water down their street. She stated that she has spoken to PWD/Liu
regarding the situation and is hoping to get some help from the City to
alleviate this problem.
Umesh Murthy said he is concerned about the section of roadway where
northbound Diamond Bar Boulevard meets Grand Avenue and felt there
was a lot of confusion about whether there were two or three lanes north
of Montefino. He suggested that a third lane be added between Montefino
and Grand Avenue.
Pui-Ching Ho, Diamond Bar Librarian,. reported that the. Library has
thousands of e800ks that can be downloaded from the library website.
There will be a demonstration of this service on Wednesday, April 16 at
1:00 p.m. for Kindle users and at 2:00 p.m. for iPad users. Families are
invited to attend a special juggling and balloon performance by Fantastic
Patrick on Saturday, April 19 at 2:00 p.m. Marilyn Miller from the San
Gabriel Valley MAC user group will be at the Diamond Bar Library to
demonstrate how to capture wonderful images using iPad cameras on
Saturday, April 26 at 2:00 p.m. During this program participants will also
learn basic photo editing and techniques using iPads. On Monday, April
28 at 6:00 p.m. the library will host the first in a five-week visual arts
workshop series conducted by a professional artist. This series is suitable
for children from Td grade and up and is limited to 25 students.
Participants will learn how to create art using water color and charcoal.
On Saturday, May 3 at 2:00 p.m., Cathy Hammond will conduct a Step
Parenting Workshop. Ms. Ho announced that many of the programs
mentioned are sponsored by The Friends of the Library.
RESPONSE TO PUBLIC COMMENTS:
CM/DeStefano stated that with respect to the issue raised by Mrs.
Simmons on Flapjack, portions of the City have high ground water tables
that have nothing to do with the amount of rainfall and is a matter of how
the water drains through the City's hillsides conveyed through those veins
out to the street. There are a couple of properties at the end of Flapjack, a
cul-de-sac street that has had high ground water evident in their yards for
many years. Those property owners installed a system that captured the
APRIL 15,2014 PAGE 3
CITY COUNCIL
water, contained it, put it under the sidewalk and out to the street. Water is
now conveyed by the curb and gutter to a cross drain to a storm inlet
further down the street. This particular neighborhood has had this
particular issue for many years as well as many other streets over the
years.
The Public Works staff have been looking at this matter on this particular
street and in this area as well as, other parts of the City and are in the
middle of studying the issue to see what cost-effective solutions there
might be to deal with the matter. Also, staff has been in contact with Mrs.
Simmons in order to talk with her about the issue and has discussed the
study with her and what information it might reveal for possible mitigation
considerations.
Staff is aware of the issue and has been onsite cleaning the property and
the public right-of-way on a regular basis. Based on some of the concerns
that Mrs. Simmons raised staff is on a schedule to clean Flapjack more
frequently. Staff will continue to study the matter and have more
information and recommendations to present to the City Council in the
near future.
DCM/DeStefano stated that PWDILiu has provided Mr. Murthy with his
business card so that they can further discuss the merits of his
suggestion. Grand Avenue is a bit tricky at that point with three lanes that
basically end at the Firestone dealership and north toward Montefino it
begins to narrow to two lanes and just past Montefino it clearly narrows to
two lanes as it makes the bend going toward Grand Avenue. There are a
variety of complications that PWD/Liu will discuss with Mr. Murthy.
MPTTFye said that headed northbound that area from 3:00 to 7:00 p.m.
there is "no parking" on Grand Avenue and it becomes a third lane of
traffic just north of Montefino to Diamond Bar Boulevard. MPT/Tye
recommended increased enforcement because he has noticed vehicles
parked in the area which causes weaving to become a problem.
4� SCHEDULE OF FUTURE EVENTS:
5.1 Annual Easter Egg Hunt — April 19, 2014 — 10.00 a.m. — Pantera
Park, 738 Pantera Drive. (Pancake Breakfast hosted by Fire
Explorers Post 19 begins at 830 a.m.)
5.2 Planning Commission Meeting — April 22, 2014 - 7-,00 p.m.,
Windmill Community Room, 21810 Copley Drive.
5.3 Parks and Recreation Commission Meeting — April 24, 2014 — 7:00
p.m., Windmill Community Room, 21810 Copley Drive.
APRIL 15,2014 PAGE 4 CITY COUNCIL
5.4 City Council Meeting — May 6, 2014 — 6:30 p.m.,
SCAQMD/Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Tanaka moved, C/Lyons seconded, to
approve the Consent Calendar as presented with Item 6.1 a Study Session
Minutes being amended as requested by C/Lyons and Item 6.4 withdrawn
by M/Herrera. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES
6.1 (a) Study Session of April 1, 2014 —As amended.
6,11 (b) Regular Meeting of March 18, 2014 —As submitted.
6.2 RECEIVED AND FILED PARKS AND RECREATION
COMMISSION MINUTES — Regular Meeting of February 27, 2014.
6.3 RATIFIED CHECK REGISTER DATED MARCH 27, 2014
THROUGH APRIL 9,2014 TOTALING $417,374.78.
6.5 AUTHORIZED THE CITY MANAGER TO EXECUTE A
CONSULTING SERVICES AGREEMENT WITH SYTECH
SOLUTIONS, INC. TO PROVIDE DOCUMENT IMAGING AND
MANAGEMENT SERVICES IN AN AMOUNT NOT TO EXCEED
$100,000; AND, APPROPRIATED $50,000 FROM SAVINGS
RELATED TO COUNTY CONSOLIDATED ELECTION SERVICES.
6.6 APPROVED CONTRACT AMENDMENT NO. 1 WITH ADVANTEC
CONSULTING ENGINEERS FOR (a) ON-CALL TRAFFIC
ENGINEERING SERVICES CONSULTING SERVICES. IN THE
AMOUNT OF $16,900; AND (b) MEDIAN MODIFICATION
PROJECT AT DIAMOND BAR BOULEVARD AND KIOWA CREST
DRIVE IN THE AMOUNT OF $9,080 PLUS A CONTINGENCY
AMOUNT OF $1,000 FOR A TOTAL AUTHORIZATION AMOUNT
OF $26,980.
6.7 ADOPTED RESOLUTION NO. 2014-15: APPROVING THE
PARTICIPATION IN THE LOS ANGELES URBAN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM AND THE EXECUTION OF THE 2015-2017
COOPERATION AGREEMENT BETWEEN LOS ANGELES
COUNTY AND THE CITY OF DIAMOND BAR.
APRIL 15,2014 PAGE 5 . CITY COUNCIL
6.8 APPROVED SUBSCRIPTION SERVICES AGREEMENT WITH
VISION INTERNET PROVIDERS, INC. FOR PLATFORM
UPGRADE AND REDESIGN OF THE CITY'S AND DIAMOND BAR
CENTER'S WEBSITES AT A COST OF $35,000; PLUS, A 10%
CONTINGENCY OF $3,500 FOR A TOTAL NOT -TO -EXCEED
AMOUNT OF $38,500; AND, $11,700 ANNUAL HOSTING AND
MAINTENANCE FEE.
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
6.4 APPROVAL OF FISCAL YEAR 2014-15 CITY COUNCIL GOALS
AND OBJECTIVES.
M/Herrera said she would like to have brought forward for City
Council action an actual policy on economic development plans
that the City
might take and craft for the future certainty of the City.
M/Herrera felt the list of goals was great and that the City was
making great progress in accomplishing and fulfilling those goals.
M/Herrera moved, C/Chang seconded, to approve Fiscal Year
2014-15 City Council Goals and Objectives. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka,
MPT/Tye, M/Herrera
NOES: COUNCIL, MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. PUBLIC HEARING: None
8. COUNCIL CONSIDERATION: None
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTSICOUNCIL MEMBER COMMENTS:
C/Chang reminded everyone that they can follow her on Twitter and
Facebook.
She congratulated staff on a great 25 th City Birthday Party and thanked
everyone for their hard work. There was a great turnout and the weather
was ideal.
She invited everyone to the Grammy Gala on Monday April 21 from 6:00
p.m. to 9:00 p.m. to celebrate Diamond Bar High School's Grammy Award
winner. Contact iodym roberto(d,)q mail. com if interested in attending.
APRIL 15,2014 PAGE 6 CITY COUNCIL
C/Tanaka attended the State of the City address at the Diamond Bar
Center. That Friday he attended the Regional Chamber of. Commerce
Reception for the newly crowned Miss Diamond Bar and her court.
He congratulated the newly elected board for D134YOUTH"In Action" and
Chairperson Garrett Masuda who was recognized as one of the
outstanding community youth volunteers.
C/Tanaka reported that he attended the 25th Anniversary City Birthday
Party and congratulated and thanked staff for putting on such a wonderful
celebration at Pantera Park.
This afternoon he attended the Junior Fair Board Advisory Committee
meeting at the Fairplex and that all of the high school groups are working
on their projects and getting ready to make their presentations on May 14.
He also thanked the Boy Scouts for attending tonight's meeting and he will
see everyone at the Annual East Egg Hunt this Saturday at Pantera Park.
C/Lyons agreed that both the City Birthday Party and State of the City was
fabulous, Although these events are always really good, she believes that
because this was the 25 th Anniversary staff really took it up a notch this
year which she, her colleagues and the residents noted. Thanks to staff
for all of their hard work.
C/Lyons stated that one of the vendors in the recycling area at the City
Birthday Party was The American Textile Recycling Services and she
wondered if any of their bins were located in Diamond Bar. The service
has bins people can place used clothing in that they use to make into rags
instead of letting these items go to landfill. She asked staff to look into the
possibility of obtaining the bins for use in Diamond Bar.
She attended an introductory session on the Foothill Transit and Tres
Hermanos Subcommittee.
She hoped everyone 21 and older would join The Friends of the Library on
April 27 at the Wine Soiree Auction and wished everyone a Happy
Passover and 0 Happy Easter.
MPT/Tye encouraged everyone not to miss the Wine Soiree which is a
terrific event. Tickets are reasonably priced and all proceeds go to benefit
the library. He looks forward to seeing everyone on April 27.
He thanked his 'colleagues for the Plaque honoring his service as
President of Contract Cities. It was a privilege to do that and to represent
Diamond Bar in that capacity and to advocate for cities and contract cities
as often as possible, making Sacramento aware of what the needs are
APRIL 15,2014 PAGE 7 CITY COUNCIL
and trying to keep them as honest as possible.
IVIPT/Tye reported that he had an opportunity to attend the Brea State of
the City address and the next day was the Diamond Bar State of the City
address which was a great presentation as well. He acknowledged
IM/Herrera for doing a terrific job in sharing with" residents all of the
information and historical information available.
The Birthday Celebration was tops. It was the Silver Anniversary for
Diamond Bar. It was 25 years ago that Diamond Bar took control of its
own destiny and from what he hears, whether it is during different
campaigns, at the grocery storeor at the park people are very satisfied
with Diamond Bar and are grateful they have such a wonderful community
to live in; a safe community and grateful for what has taken place during
the past 25 years. It was terrific to see Phyllis Papen, John Forbing,
Senator Huff and Congressman' Miller, all former Council Members and
former Mayors.
He wished his son Matthew a happy 29th birthday.
M/Herrera thanked staff and commented that CSD/Rose has some very
outstanding people working in his department. The Public Information
staff does an outstanding job as well. Council Members make
presentations and everyone says wow, how terrific Council Members are
and the reality is that Council Members are only as good as those who are
behind them which is staff. Thanks for all of the hard work on the part of
staff.
The presentation at the State of the City was great with all of the western
memorabilia because Diamond Bar was a cattle ranch before it became a
community and then a City- Putting all of the memorabilia and life-sized
photos together was outstanding.
The City Birthday.party was also outstanding. Many people she spoke
with were very impressed with the expanse, number and variety of booths
and the different offerings. It was bigger and better than any other
celebrations. Thank you to all of the City staff — it took many people
working many hours and many days to accomplish this event which was a
fabulous success and met with a great public reception.
She also thanked students who participated in tonight's meeting.
APRIL 15, 2014 PAGE 8 CITY COUNCIL
ADJOURNMENT: With no further business to conduct, M/Herrera
adjourned the Regular City Council Meeting at 7:15 p.m.
TOMMYLI CRIBBINS,��CITY CLERK
The foregoing minutes are hereby approved this 6th day.of may
2014.
CAROL HERRERA, MAYOR