HomeMy WebLinkAbout04/01/2014 Minutes - Regular MeetingCITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION
APRIL 1, 2014
STUDY SESSION: MlHerrera called the Study Session to order at
5:45 p.m. in Room CC -8 of the South Coast Air Quality Management
District/Government Center, 21865 Copley Drive, Diamond Bar, CA 91765
Present: Council Members Ling -Ling Chang, Nancy
Lyons, Jack Tanaka, Steve Tye Mayor Pro Tem, and Mayor Carol Herrera.
Staff Present: James DeStefano, City Manager, Ryan
McLean, Deputy City Manager; David DeBerry, City Attorney; Diana Honeywell,
Finance Director; David Liu, Public Works Director; Bob Rose, Community
Service Director; Greg Gubman, Community Development Director; Kimberly
Young, Senior Civil Engineer; Ken Desforges, IT Director; Amy Haug, Human
Resources Manager; and Tommye Cribbins, City Clerk.
► GOALS AND OBJECTIVES FOR FY 2014-15 -- Discussion and Action.
MlHerrera stated that the purpose of tonight's Study Session is to review
the Goals and Objectives for 2013-14 and discuss the 2014-15 goals and
objectives.
CMIDeStefano stated that DCMIMcLean would provide the details and
that staff is present to answer any questions Council may have about
where the City is and help with the list of goals and objectives going
forward.
DCMIMcLean proceeded to report and comment on each item listed on
the Proposed FY 2014-2015 City Council Goals & Objectives
memorandum.
1. Traffic Mitigation ("big fix") (a) (b) and (c) to remain on list. Council
concurred.
Completed Items (Recommended to remove) Council concurred.
Recommended for addition to the FY 2014-15 list: to be placed on
the 2014-15 Goals & Objectives List. Council concurred.
Advocate for transportation solutions that are equitable in their
distribution of goods movement related traffic....to remain on the
FY 2014-15 Goals & Objectives list. Council concurred.
APRIL 1, 2014
PAGE 2 CC. STUDY SESSION
a) Secure recognition of the SR -60's ongoing status as a
component of the state and national freight networks in an
effort to secure funding for 57160 Interchange improvements,
DCMIMcLean explained that both the 57 and 60 are designated in
the Draft Primary Freight Network plans -- one at 27,000 miles and
41,000 miles which to him indicates Diamond Bar is in a good
position for continuing forward with the plan as written on the Goals
& Objectives list.
M/Herrera confirmed that this item was not ready to be redlined as
completed.
DCMIMcLean stated that because they are both in draft form and
can be changed. Staff continues to monitor the item until it is
concrete. Council concurred to leave the item on the list. -
C/Lyons asked what DCMIMcLean means by 27,000 miles and
41,000 miles.
DCMIMcLean responded that those figures are in the National
Freight Network plan. One designation has 27,000 miles of
freeway network.
CMIDeStefano explained that the 27,000 miles is the Interstate
highway system in the United States so for example, there are
roads in Nebraska that have less traffic than Diamond Bar
Boulevard but they are Intrastate so they are eligible under the
27,000 mile plan. Creating a 41,000 mile plan allows roadway
networks like the 57160 that are state right-of-ways like ours which
has 350,000 trips per day far exceed a lot of the Interstate links in
other states. So far, Diamond Bar has been successful in getting
this portion added to the system but there is still more to go and
that is why staff wants it to remain on the list. Council concurred.
• In cooperation with the City's project partners, complete the
Lemon Avenue on and off ramp project.
a) Complete right-of-way acquisitions and begin construction.
DCMIMcLean stated that given the dissolution of the City of
Industry Redevelopment Agency there are some delays in the right-
of-way acquisition process. His understanding is that by moving
APRIL 1, 2014 PAGE 3 CC STUDY SESSION
some money from other sources the project is on target for
December 2014 and recommended that this item remain on the list
until it is completed. Council concurred.
CM/DeStefano stated that while the Industry's Redevelopment
Agency is an issue it is a City of Industry obligation to provide the
funding for that freeway intersection and improvement and it comes
from all of the developments that they have built and are yet to
come between the 60 Freeway and Valley Boulevard.
• Develop a report to the City Council outlining the ongoing
effectiveness of the City's ongoing traffic mitigation project
programs.
DCMIMcLean reported that the Public Works Department, the City's
Traffic Engineer and consultants are working on developing a report to
present to the City Council.
He then explained that it is a matter of taking all of the different pieces
of data that is generated in the traffic mitigation systems and putting it
together into something that is measurable and meaningful in report
form. This item is still ongoing.
Recommended to be removed from FY 14-15. Oppose any high
speed or light rail proposals that adversely impact Diamond Bar.
DCMIMcLean stated that staff's thinking on this item is that the City has a
limited ability to affect a lot of the changes because in a goal format it is
very much like a legislative item that requires action and is therefore staff's
rationale to recommend removing this item from the list.
MlHerrera said that light rail may still come down the 60 Freeway.
DCMIMcLean stated that there are lots of items and proposals out there
that staff will continue to watch.
MlHerrera said it is okay to remove the item as long as the City continues
to keep watching.
DCMIMcLean suggested the item could be added to the Council
Legislative Platform as an item under the Transportation section.
APRIL 1, 2014
PAGE 4 CC STUDY SESSION
MlHerrera responded that she did not know if it would happen legislatively
but it could happen if the east side extension gets funding.. Council
concurred to remove the item as long as staff continues to monitor the
issue.
2. Fiscal Responsibility/Economic Development
Create a long-term City-wide financial plan for preservation of the
City's fixed assets, including infrastructure, buildings, parks and
other facilities.
DCMIMcLean stated that this is something that is done on a regular basis.
Staff monitors the conditions, repairs and maintenance and when it is
determined that an asset's useful life is exhausted the City goes through a
process to dispose of that asset and add replacement costs to the budget.
Staff tries to be proactive in consulting the City's asset schedule to make
sure those procedures are followed and that is why staff recommends this
item remain on the list going forward. Council concurred.
• identify specific development opportunities and develop Specific
Plans to revitalize the Kmart and Honda property areas in a way that
provides the greatest net benefit to the community.
DCMIMcLean indicated that Item a) on that list is to complete the market
study for the Honda property and provide a report to the City Council,
That item was completed and staff recommends that that item be taken off
of the list and subsequently replaced by a new goal to proactively
market the Honda property to a potential hotel developer based on
the results of the study that was completed Council concurred.
• Develop a plan to address the long term financial sustainability of
the City's Lighting and Landscape Assessment Districts (LLADs).
DCMIMcLean reported that this is an ongoing process. Every year an
associated budget item is presented to the Council. The subcommittee
will meet in the coming weeks. Staff recommends that this item remain on
the list. Council concurred.
Completed items (Remove for FY 94-75):
Complete the market study for the Honda property and provide a report
to the City Council.
APRIL 1, 2014 PAGE 5 CC STUDY SESSION
Per DCM/Mcl._ean, this item was completed and can be removed from the list.
Council concurred.
New Items Recommended for FY 14-15:
Proactively market the Honda property to potential hotel developers.
Council concurred.
3. Communications
• In addition to regular public meetings, provide a variety of
opportunities for public interaction and participation.
a) Complete an update to the City's website, enhancing governmental
transparency, access to information, and ease of use for the public.
Completed Items for FY 13-14 (Remove for FY 14-15):
Implement the Discover Diamond Bar program. Through new
partnerships with local organizations (schools, nonprofits, faith -based
organizations, etc).
DCM/McLean explained that this program is now in place and ongoing and
therefore, staff is recommending this item be removed. Council concurred.
4. Other Items
• Preserve Windmill structure via ownership of structure and/or
property.
DCM/McLean stated that staff continues to work with the property owner
to develop the best way to protect the Windmill via an Historical
Preservation Agreement or contract that binds the owner to protect it or by
outright purchase.
MPT/Tye asked if the new owner was more cooperative.
CM/DeStefano responded "yes." He met with the owners in early
December and remains in communication with them talking about the two
big tenants that are going into the center and this issue is somewhat tied
to the success of the two tenants.
APRIL 1, 2014
. ........
PAGE 6 CC STUDY SESSION
MPT/Tye said the owners must like Diamond Bar because they own Super
H Mart now.
ClLyons asked if the windmill is owned by the individuals who own the
shopping center and the response was affirmative.
The owners are Retail Opportunity Investment Corporation who also
bought the shopping center anchored by Super H Mart.
MlHerrera commented that that shopping center is fully occupied.
• Develop a City-wide branding plan that incorporates standard design
elements with a unifying theme that reflects the image of Diamond
Bar.
a) Commence Grand Avenue Beautification project, using the
chosen design as an initial standard plan for the City's
streetscapes and entry signage.
DCMIMcLean stated that this process has begun. The City is working with
its consultant for draft ideas. There was a public meeting last week that
was attended by approximately 50 individuals. Staff will provide a detailed
update on this project during tonight's regular meeting
MlHerrera asked the timeline to award of contract.
PWDILiu stated that staff is hoping to begin construction in August or
September with completion prior to Christmas.
MlHerrera said it would be good to get as much done during the summer
hours when there is less traffic.
PWD/Liu responded that unfortunately,. there is a three month Caltrans
process for approval.
• Establish a "quiet zone" on the Metrolink train line at Lemon Avenue
near Walnut Elementary School.
DCMIMcLean reported that this item is a piece of the City's settlement
agreement with Industry and staff's recommendation is to wait and see
where that project goes. Council concurred.
APRIL 1, 2014 PAGE 7 CC STUDY SESSION
Completed Items for FY 93-94 (Removed from FY 14-15):
Develop and implement fiscally responsible environmental/sustainability
programs.
DCMIMcLean explained that this is similar to Discover Diamond Bar and is an
ongoing work product at this point. As recently as last week a comprehensive
updated memo was sent to the City Council. Many of the items have been
completed. There is a solar project at City Hall and there are many ongoing
recycling grants, eWaste, household hazardous waste, etc. Since these are
ongoing items staff felt it was okay to remove this from the list. Council
concurred.
Complete the implementation of the approved Housing Element update.
DCMIMcLean stated that Implementation of the approved Housing Element
Update was completed this year and the item can be removed from the list.
Council concurred.
ClLyons asked if Council would consider adding "pursuit of a Joint Use
Agreement" with the Walnut Valley Unified School District that would be revenue -
neutral for the City (possibly run by a third party) for use of the Diamond Bar High
School pool so that Diamond Bar residents would be able to use the pool. She
stated that several Diamond Bar residents had contacted her regarding use of
the pool. She stated that she had spoken to a couple of school board members
and they too are interested in residents being able to use the pool.
MPT/Tye said he would not be against doing that but felt it would be better if
done by the school district. Discussion ensued.
CM/DeStefano said that currently, the City does not engage in promoting any
swimminglaquatics programs private or public. If the City wanted to get into such
a program it could begin simply as promoting all of the current facilities and
services and programs they provide to help the community understand what is
available. If the City wanted to focus on Diamond Bar High School it could do so
but it deserves a more detailed study session and information so that there is
clarity about what is available in terms of the facility and what types of events
could be done at that location.
If the focus is on becoming more active in running a program or contracting to
run a program for the City that might entail looking at all of the different facilities
to determine the best available use. For example, seniors might be at Walnut
High School and. swim classes at Diamond Bar High School and Tiny Tot/pre-
APRIL 1, 2014 PAGE 8 CC STUDY SESSION
school classes at Mt. SAC, etc. It may be a broader discussion unless the
Council has thoughts at this time as to what they would like for staff to pursue.
MlHerrera felt it was worth exploring and perhaps scheduling a study session to
give staff time to consider what options might be available, what the cost to the
City might be and whether it could be revenue -neutral which is what the Council
would want. If Council has an interest in pursuing a discussion it might be
advisable for Council to develop a goal that looks at consideration of an aquatics
program so that staff can work with the Council to determine what that might
mean and then staff can look into what the Council would like with respect to a
cost -neutral program.
DCMIMcLean said that early research showed that for a revenue -neutral
program, a lot of things that can be done and the types of programs depend on a
number of variables such as whether you -want senior programming or youth
programming. Everything follows the program.
MlHerrera said she sees it as a two part: issue. If Diamond Bar High School is
the only facility on which the City focuses, what types of things are possible.
Then, if not much is possible because of pool restrictions (depth, etc) then what
other types of programs might be incorporated.
CMIDeStefano suggested staff draft a goal for the Council to consider adding to
the 2014-15 FY list.
ClTanaka felt it might be a little early to formulate a goal because he believed the
school was not aware of the cost of running the facility and before any effort is
made toward drafting a joint use agreement the Council would have to determine
what it would cost to run the pool.
CMIDeStefano stated that ClTanaka's point goes back to what the City's role
might be in all of this. Would the school district run it, would the City run it and
from his standpoint, if the City were to run it the City could start with the
foundation and the agreement they have with the City of Walnut for use of
Walnut High School which is about $30-$35 per hour. Discussion ensued.
CMIDeStefano again suggested that staff move forward with its investigation and
develop a goal to get there. Staff will start with Diamond Bar High School and
what that facility can accommodate. CMIDeStefano confirmed that Council
agreed to the additions and deletions presented with the addition of a goal as
stated by ClLyons.
APRIL 1, 2014 PAGE 9 CC STUDY SESSION
PUBLIC COMMENTS, None Offered.
ADJOURNMENT: With no further business to come before the City
Council, M/Herrera adjourned the Study Session at 6:20 p.m.
�v--�
TOMM E CRIBBINS, City Clerk
The foregoing minutes are hereby approved this 15th day of April
2014.
Carol Herrera, Mayor
MINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND EAR
APRIL 1, 2014
STUDY SESSION. 5:45 p.m., Room CC -8
® Goals and Objectives for FY 2014-15 —
Discussion and Action.
CALL TO ORDER: Mayor Carol Herrera called the Regular City
Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management
District) Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
CMIDeStefano reported that during tonight's Study Session, the City Council
approved staff's recommendation for additions and deletions to the published
Goals and Objectives and the suggested recommended new Goals and
Objectives for FY 2014-15.
CMIDeStefano also reported that the Council asked staff to create a goal that
would consider the use of the Diamond Bar High School pool for a swim or
aquatics program that will likely lead to a broader discussion about such
programming in the community. Staff will seek Council's adoption of this and
other goals included in the proposed 2014-15 Fiscal Year Budget.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION: Pastor Mark Hopper, Evangelical Free Church
of Diamond Bar, gave the invocation.
ROLL CALL: Council Members Chang, Lyons, Tanaka,
Mayor Pro Tem Tye, and Mayor Herrera.
Staff Present: James DeStefano, City Manager; David
DeBerry, City Attorney; Ryan McLean, Deputy City Manager; Ken Desforges, IS
Director; David Liu, Public Works Director, Bob Rose, Community Services
Director; Dianna Honeywell, Finance Director; Greg Gubman, Community
Development Director; Amy Haug, Human Resources Manager; Kimberly Young,
Senior Civil Engineer; Anthony Santos, Senior Management Analyst; Cecilia
Arellano, Public Information Coordinator; and, Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA; CMIDeStefano stated that under City Manager
Report and Recommendations, at the. Mayor's request following Friday's
earthquake, staff will add a presentation by SMA/Santos on Emergency
Preparedness.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
None.
APRIL 1, 2014 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORT AND RECOMMENDATIONS:
2.1 Presentation on Cyber Crime by Lt. Mark Stevens, Los Angeles
County Sheriff's Department.
Lt. Stevens updated the community on cyber crimes and identify
theft 'and offered the Department's availability to make
presentations at town hall
meetings, PTA groups, civic organizations, private schools and
private business groups, government groups, etc.
Cyber crime is increasing at an alarming rate. Technology is
moving so fast that technological security is running well behind.
Law enforcement around the world and in particular, local law
enforcement is having a difficult time investigating these crimes and
it is very difficult to keep personnel trained to keep up with the
technological support. The Department hopes that by bringing
educational background information to the public, showing that
there are tools and rules that can be followed to prevent these
types of crimes.
In 2012 there were estimated to be approximately 2.5 billion mobile
devices on the street and the number has undoubtedly grown
exponentially. Criminals are using these devices to plan and
execute their crimes and using technology to- dispose of the fruits of
their crimes through online websites, etc. The types of crime that
the Department investigates include hacking, identify theft,
corporate espionage, intellectual property theft, medical identify
theft, cyber ransom, and child and adult exploitation. To help
prevent these events from occurring the Department provides
information about such tools as people need to shred everything
they don't need; protect personal information and mail (a different
password for every account that is at least 8 characters long with
upper and lower case letters numbers and special symbols); report
crimes; learn how to use point-of-sale transaction terminals; and
differences between ATM and credit cards and why a credit card. is
preferable. The program discusses cyber security basics including
how to secure an entire business and home network, loose media
(anything that stores data that is not attached to the computer such
a portable hard drives, flash drives, san disk camera cards, CD's
and DVD's).
Phone WI-Fi has become a major issue because it is being
attached to model aircraft and intercepting Wi-Fi traffic from
APRIL 1, 2014 PAGE 3 CITY COUNCIL
portable devices. If individuals are not sure how their phones are
set up, be sure to turn the Wi-Fi off and avoid public Wi-Fi access
points.
Lt. Stevens showed examples of "phishing." Mobile phones are not
phones - they are super computers and many times more powerful
than notebook and desktop computers and need anti-virus
software. Lt. Stevens said his unit can be reached at
cyber lasd.orq or by message phone at 562-347-2602.
MPT/Tye asked what individuals should do when they receive
phishing emails.
Lt. Stevens stated that both the institution and his Department
should be contacted. The whole issue of phishing is very complex
which will most likely require legislative action. He encouraged
Council Members to speak to their legislators and encourage them
to initiate legislation and encourage passage.
2.2 Presentation of Emergency Preparedness Update by SMA/
Anthony Santos.
SMA/Santos presented an overview of the four stages of
emergency preparedness and how it relates to the City and how the
City responds.
Preparedness is what one does in advance of a disaster such as
storing food and water, etc. Responding to a disaster is what the
City does after an event. Recovery is what the City does after the
initial response in making sure the City returns to normal
operations. Mitigation is a long-term event so the focus will be on
the first three items mentioned.
Preparedness is making sure to have food, water and all items
necessary for your family and loved ones to move forward when an
event occurs. The recent earthquake provided a good opportunity
for everyone to look at their stockpile of food, water and emergency
supplies. These items can be placed in backpacks, rollable 55
gallon containers, in cars, at the workplace, etc. In addition to
supplies, households and families need to have a plan and practice
that plan on a regular basis. One can find resources on the internet
(Red Cross, ready.gov) that speak to establishing out-of-state and
out -of -city contacts, sharing emergency numbers with family
members, establishing a neighborhood meeting location and
APRIL 1, 2014
PAGE 4 CITY COUNCIL
discussing evacuating the home.
After an earthquake (response) the Sheriff's and Fire Departments'
conduct critical facilities checks to determine whether there are
issues with overpasses, utilities, SCAQMD, City Hall, medical
facilities, facilities for seniors and special needs as well as, special
districts' including the Walnut Valley Water District, Edison, Gas
company, etc. to ensure continued operation.
The City coordinates with these public safety entities to make sure
what is occurring with the Sheriff's Department, Fire Department
and other partner agencies to support and collaborate with them to
make sure residents are not negatively impacted. ' If necessary, the
City will activate the City's Emergency Operations Center. In
addition, the City notifies the County to make sure that if a state or
federal disaster is declared the City is part of that declaration,
depending on the severity of the condition. The City also monitors
its resources (website, emergency alert system and social media)
to be able to conduct outreach to residents.
MPT/Tye asked what the City did on Friday relative to the Los
Angeles County Office of Emergency Management.
SMA/Santos responded that the City receives information from
different partner agencies. DCMIMcLean updated information that
went into the County's system while CMIDeStefano and
DCMIMcLean were working with the Sheriff's Department to upload
information to the County regarding initial damage estimates.
Following that, information was updated on Monday morning, with
information from Building and Safety, Public Works and other City
departments, staff informed the County and provided updates about
what was happening. This is a system that is tested and used
often. Depending on -the severity of the situation, if it warranted, the
Sheriff's Department and Fire Department will work collaboratively
with the Red Cross to open a shelter. For example, in 2008 there
was a shelter opened at Diamond Bar High School during the fire.
At this point, the City is in recovery. A few days have passed and
the City is continuing to monitor the situation. Building and Safety
is responding to calls to inspect properties, apartment complexes
and responding to individuals who report cracks in perimeter walls,
etc. There were some minor traffic issues that were fixed. These
are things the City does on a daily basis. This incident provided an
opportunity for staff to test its preparedness efforts and moving
APRIL 1, 2014 PAGE 5 CITY COUNCIL
forward, the City continues to learn from these incidents and
improve the response system.
SMA/Santos stated there are several resources that residents and
businesses can use. The City website is a great resource with links
to various agencies including the Red Cross, Department of
Homeland Security, FEMA, etc. The City's website also has links
to Neighborhood Watch which is a comprehensive program that
focuses on security preparedness as well as, emergency
preparedness. The Red Cross website has information on
education and training. The Homeland Security www.ready.gov
website has information and downloadable plans. The County of
Los Angeles has downloadable program documents that provide
excellent resource information. Additional internet resources are
www.usgs.gov and the national weather service at
www.weather.aov
M/Herrera said she wanted residents to know that the City, LA
County Sheriffs Department and LA County Fire Department have
a plan and all three entities coordinate services in the event of a
major disaster.
CMIDeStefano explained that staff is regularly involved in training
with outside agencies. Diamond Bar participated in a significant
training event on October 17, 2013 and in addition to the City,
within the EOC there were representatives from the Sheriff's
Department, Fire Department, etc.
SMA/Santos is the City's Emergency Preparedness Coordinator
and keeps the City on track with regular training schedules. One of
the unique aspects of Diamond Bar is the Diamond Bar Center
where significant events are often held. Last Friday night there was
a wedding reception attended by some 200-300 individuals. Staff is
trained to deal with those situations as well. CSC/Crawford was the
senior staff member working the evening the earthquake occurred
at 9:17 p.m. CSC/Crawford performed in an outstanding manner.
Her instincts were great because she was trained well and knew
what to do' with respect to her guests, her staff, the building, etc.
and when MPT/Tye witnessed Ramiro monitoring the facilities it
was a result of staff's training to deploy resources. In the case of
CSC/Crawford it happened to be part time workers who were
deployed to take a look at the facilities well before any of the other
staff members could arrive and possibly before law enforcement
was deployed. CSCICrawford's performance was outstanding.
APRIL 1, 2014 PAGE 6 CITY COUNCIL
The party continued and everyone had a great time and fortunately,
there was no damage to the Diamond Bar Center.
With respect to Diamond Bar in general, there were some private
walls that fell, one onto a public sidewalk that clearly contained no
rebar and very little concrete in the concrete block cells due to poor
construction. A few individuals contacted the City about some
damage to residences and businesses and Building and Safety has
been out the past couple of days to look at those incidents. So far,
it has been determined that none of those cracks that may have
been a result of the recent earthquake were structural. The point of
this presentation is to remind folks in the community and elsewhere
that they need to be prepared that this is a major event that cannot
be foretold. Earthquakes are regional and resources will be spread
thin in the event of a major disaster and it will be difficult to service
areas in need so it is incumbent on everyone to be personally
prepared.
1. PUBLIC COMMENTS:
Mustafa Barlas, with SAPA, thanked the City Council and MPT/Tye for
their support of the organization's recent event and presented MPT/Tye
with a plaque and certificate.
Debbie Avila -Mott, Diamond Ranch High School, invited everyone to
attend the 4th annual Spring Suite sit down dinner and music concert on
Sunday, May 18 at the Fox Theater in downtown Pomona. Tables are for
sale for $250, $350 and $500 and balcony seats for $10.
Pui-Ching Ho, Diamond Bar Library Manager, spoke about a series of five
workshops for children 0-4 and parents on Wednesdays beginning April 2
at 11:00 a.m. The workshop provides a setting for children and parents to
learn to play together. Topics to be discussed include child development,
nutrition, speech, literacy and dental care. She invited teens to learn basic
electronics on Tuesday, April 8 at 3:30 p.m. to work on several simple
science projects that show how electricity is turned on and off with a
switch and how it runs on a direct current motor. On Wednesday, April 9
at 4:00 p.m. children will learn about dinosaurs.
Allen Wilson thanked CMIDeStefano for his communication regarding the
pedestrian traffic situation at Golden Springs Drive and Grand Avenue that
he has encountered on three occasions in which he was denied the right-
of-way. He asked all drivers to please exercise caution with respect to
pedestrians.
APRIL 1, 2014 PAGE 7 CITY COUNCIL
Jody Roberto, speaking on behalf of the Diamond Bar High School Music
Department, reported that the Department was recently announced as a
National Grammy Award winner. She invited everyone to attend and
support the April 21 Gala from 6:00 to 9:00 p.m. at the Diamond Bar
Center. The evening will include performances by all of the different
music departments. Sponsorship is available and individual tickets are
$75 or a table of 10 for $700. Please RSVP to www.iodyroberto.com and
make the checks payable to the Diamond Bar High School Music
Department, PO Box 4697, Diamond Bar, CA 91765.
Ms. Roberto also announced that the Diamond Bar Community
Foundation hosts a Spotlight on the Arts every year. Diamond Ranch
High School has a great music department as well and at the Spotlight on
the Arts, both Diamond Ranch and Diamond Bar High School students will
be featured along with the Pacific Crest Youth Arts on Saturday, April 26
at 2:00 p.m. at the Diamond Bar Center. Tickets are $25. For more
information, click on the Foundation's website at www.thedbcf.orq or
tickets can be purchased at Mt. SAC.
MPT/Tye asked if the Diamond Bar Music Department is non-profit so that
individuals can donate and get matching funds.
-Jody Roberto said she did not believe they were.
C/Lyons said that in the past, donations to the music department have
gone through the Brahma Foundation which is a 501c3 corporation.
RESPONSE TO PUBLIC COMMENTS: None Offered.
2. SCHEDULE OF FUTURE EVENTS:
5.1 State of the City -- April 2, 2014 — 6:00 p.m., Diamond Bar Center,
1600 Grand Avenue.
5.2 Planning Commission Meeting — April 8, 2014 - 7:00 p.m., Windmill
Community Room, 21810 Copley Drive.
5.3 Traffic and Transportation Commission Meeting — April 10, 2014 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.4 City Birthday 25th Anniversary Celebration — Saturday, April 12,
2014 — 11:00 a.m. to 5:00 p.m. (Rides open until 6:00 p.m.) Pantera
Park, 738 Pantera Drive.
APRIL 1, 2014
PAGE 8 CITY COUNCIL
5.5 City Council Meeting — April 15, 2014 — 6:30 p.m., South Coast Air
Quality Management District/Government Center Auditorium,
21865 Copley Drive.
6. CONSENT CALENDAR: MPT/Tye moved, C/Tanaka seconded, to
approve the Consent Calendar as presented. Motion carried by the
following Roll Call vote:
AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of
March 18, 2014 -- As submitted.
6.2 RATIFIED CHECK REGISTER — Dated March 13, 2014 through
March.26, 2014 totaling $1,517,856.77.
6.3 APPROVED TREASURER'S STATEMENT — for February 2014.
6.4 AUTHORIZED THE CITY MANAGER TO EXTEND VENDOR
SERVICES TO JAMES EVENT PRODUCTIONS FOR CARNIVAL
RIDES AND OTHER ENTERTAINMENT RELATED ACTIVITIES IN
AN AMOUNT NOT TO EXCEED $30,000 FOR THE 25TH CITY
BIRTHDAY PARTY SCHEDULED FOR APRIL 12, 2014.
7. PUBLIC HEARING: None
8. COUNCIL CONSIDERATION:
8.1 GRAND AVENUE BEAUTIFICATION UPDATE -
CMIDeStefano stated that this is an update to the work staff has
been undertaking including the recent community meeting. He
introduced SCE/Young.
SCE/Young reminded Council that the primary purpose of this
project .is to highlight the Diamond Bar community identity and
create visual points of interest and serve as a catalyst to stimulate
existing commercial centers.
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SCENoung then provided a power point presentation showing the
proposed streetscape enhancements at the intersections of Grand
Avenue and Diamond Bar Boulevard and Grand Avenue and
Longview Drive. She stated that this very concept was presented
at an open house on Wednesday, March 19 for community
residents and business -owners who wished to view the concept
plans and speak to staff about details and pose questions.
SCE/Young then introduced Gary Vasquez, Landscape Architect;
David Volz Design who presented the concept design/beautification
improvements proposed for the two separate intersections. During
the open house the story boards depicting proposed parkway and
median island improvements were viewed by the public. The
proposal includes custom iron tree grates and new street trees
along Diamond Bar Boulevard. The parkway will be softened by
elevations along the street and will include vertical elements with
decorative steel panels and post and rail decorative elements to
define and create more intimate walking spaces. The beautification
efforts will extend to the right-of-way line to take advantage of the
complete parkway area. Decorative tree grates and lighting will
also be included.
The elements and construction materials proposed are interlocking
concrete pavers, iron tree grates at both intersections to begin
building the design continuity throughout the City: Also proposed
are decorative crosswalks, tree wells, planting areas, decorative
columns in the parkways, City entry monuments (on Grand
Avenue), and improvements to median island landscapes
incorporating vertical elements to create more interest. The plant
material is drought tolerant, low water use and the irrigation will be
low water use smart controller systems. The typical intersection
improvements incorporate diamonds in the crosswalks, with two
patterns of interlocking pavers to create a striping pattern. The
pedestrian nodes with handicap curb ramps will be improved and
will incorporate decorative paving as well. New drought tolerant
and hearty street trees, plant materials, shrubbery and ground
cover will be incorporated along both intersections.
SCENoung reported that 53 (40 residents, 8 residents and
business owners and 5 business owners only) attended the open
house. Nineteen (19) surveys were completed and the results
indicated top votes for decorative street lights or traffic signal lights
as the most impactful feature creating a unique visual character for
Diamond Bar. Staff is also proposing plans for decorative street
APRIL 1, 2014 PAGE 10 CITY COUNCIL
lights for this project at the two intersections. Other top votes were
for the diamond to be a critical element to be used as a focal point
for gateway signage and interlocking pavers and river rock as
materials preferred in the medians and parkways. Other comments
included enhancements to pedestrian safety improvements at the
crosswalks including crossing signage with countdown indicators
and audio enhancements for the visually impaired as well as, more
landscaping improvements. Staff also received comments for other
areas of the City and staff was able to address those comments
with individuals who posed the comments during the open house.
SCE/Young stated that based on - the current concepts the
construction estimate totals $1.45 million or $880,000 for Grand
Avenue and Diamond Bar Boulevard and $570,000 for Grand
Avenue and Longview Drive intersections. The proposed project
schedule is to have the plans and specifications completed by the
end of April and because this project is using Federal funds it will
require a three month Caltrans authorization process prior to
commencement of construction. However, once submitted, staff
will work closely with Caltrans to shorten the timeframe to begin
construction sooner. Given the anticipated three-month Caltrans
authorization process staff expects to award a construction contract
in August, begin construction in September and look forward to
completion by the end of 2014.
C/Lyons asked if any of the street lanes will be narrowed during this
process.
SCE/Young responded that all improvements are proposed within
the sidewalk area from face of curb to back of sidewalk and will not
impede the street lanes.
MPT/Tye asked if mature trees in front of buildings at the Diamond
Bar Boulevard and Grand Avenue would block the road frontage.
Mr. Velasquez explained that the proposed trees are crepe myrtle
which are relatively small street trees and does not believe they will
impede view. There is still room to relocate the trees but he
believed that they have been located so as not to obstruct visibility.
MPT/Tye referred to Slide 9 (Longview Drive and Grand Avenue)
and asked if the plan included stamped concrete.
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Mr. Velasquez said that stamped concrete is not proposed although
in the parkway at Diamond Bar Boulevard and Grand Avenue the
sidewalks will go back to the first intersection at each corner for
which color enhanced concrete (not stamped) with aggregate type
finish will be proposed.
Allen Wilson said he attended the open house and his concern was
the cost of this project and was surprised and felt all of the entry
intersections in the City should be done so that the entire City could
benefit from this project.
CM/DeStefano responding to Mr. Wilson's question stated that this
is a design palate that upon installation along Grand Avenue will set
the tone for other key intersections throughout the community. It is
staff's plan and hope that with Council's approval of the overall
concepts as well as resources to install this same type of schematic
design element themes on the other roadway segments at the other
major intersections as money becomes available to the City. In this
case, the focus is on Grand Avenue because it is money that was
received from the Federal Government through an acquisition that
the City was given from then Congressman Gary Miller and it is
very specific to Grand Avenue and very specific to.only the right-of-
way within Grand Avenue. Staff tried to stretch it into the entrance
of the Diamond Bar Center which was not permissible. These are
very specific dollars that can only be used for this project within a
very specific boundary on Grand Avenue.
8.2 STATE ROUTE 57160 GRAND AVENUE CONFLUENCE
PROJECT UPDATE.
CMIDeStefano explained that this is a project that the City has
been a part of along with the City of Industry, MTA and other
partners. This is a $256 million multi -phased effort to improve
capacity and safety along the stretch of the 57160 freeway in this
immediate area. This project has been in the works for many
years.
CMIDeStefano then introduced PWD/Liu who provided the
presentation.
PWD/Liu stated that the City continues to proactively pursue the
SR57160 "Big Fix" improvements as its top traffic mitigation priority.
Every day more than 340,000 personal and commercial vehicles
struggle to navigate their way through the SR57/60 confluence
APRIL 1, 2014 PAGE 12 CITY COUNCIL
area, a two mile stretch where highways are forced to come into
alignment in the vicinity of Grand Avenue. This creates a
bottleneck and creates weaving, significant delays, pollution and
high accident rates. This freeway segment is rated as the third
most congested in California and ,the seventh worst in the nation.
Annually, the confluence area experiences more than 580
accidents with an additional 90 accidents occurring on the onloff
ramps.
PWD/Liu then provided a power point presentation showing the
SR57160 Confluence Project. It is a three-phase program of
improvements consisting of ramp and interchange reconfigurations
as well as, a series of bypass collectors and roads. Phase I is the
construction of a $16.6 million westbound onramp from Grand
Avenue. With the addition of this new ramp, vehicles traveling
southbound on Grand Avenue will have direct right -turn access
onto the SR60. This phase is fully funded with an $8.9 million MTA
Grant and local matching funds. Construction is expected to begin
November 2015 and be completed July 2016.
Phase II (a) is the construction of a $14 million street widening
project including Grand Avenue south of the SR60 interchange,
approximately 4.6 miles of Golden Springs Drive and rebuilding of
the intersection at Grand Avenue and Golden Springs Drive.
Phase II (a) is in the design phase with the focus on Phase I and
Phase Il (b). Phase II (a) is also fully funded with $6.8 million from
MTA and local match funds.
Phase II (b) is construction of a $20 million westbound Grand
Avenue off -ramp and westbound lane on the SR60 from the SR57
as well as, reconstruction of the loop onramp at Grand Avenue.
Phase II (b) is fully funded with a $9.4 million MTA Grant and local
matching funds. Construction is expected to begin in July 2015 and
be completed in March 2016.
Phase III is considered the freeway "mainline" improvements.
Improvements include construction of the Grand Avenue Bridge
over the SR60, the new eastbound bypass off ramp to Grand
Avenue and. eastbound bypass connector from the SR57 with a
new eastbound loop onramp on Grand Avenue 'and extension of
the eastbound lane to the new eastbound bypass connector on the
SR60. The EIR was certified in December 2013 and ' vigorous
efforts are underway to create funding strategies to implement this
phase sooner than anticipated. The anticipated cost for this phase
APRIL 1, 2014 PAGE 13 CITY COUNCIL
is approximately $205 million.
Beyond these three phases there are other components to the "Big
Fix" improvements which will require further studies and resources.
These components include the westbound bypass connector and
off ramp to Grand Avenue to eliminate weaving across the SR57,
the missing connectors and the HOV connectors as well as, the
east/west freight corridor. For these missing components efforts
...will continue to pursue funding options for a second feasibility
study. To date, a $100,000 Caltrans Partnership Grant has been
secured and SCAG and MTA have expressed support for funding
this study which is valuated at between $300,000 and $400,000.
Resolving these issues is critical and timely as is the need to
pursue and retain program costs to build the remaining components
if the feasibility study shows they are worth implementing.
On Friday, March 21, US Transportation Secretary Anthony Foxx,
Congresswoman Grace Napolitano and Congressman Ed Royce
toured the SR57160 Confluence area and met with City Council
Members to discuss proposed solutions.
PWD/Liu presented a professionally produced video that talked
about the numbers and statistics to demonstrate the importance of
this regionally significant project.
MPT/Tye said that during the past 15 years the City has continued
to lobby and work hard with its partners in different cities and the
government. Last summer to have Congressman Schuster from
Pennsylvania and now Secretary of Transportation Foxx here to
see them both stand on the Grand Avenue bridge and watch the
weaving and congestion Diamond Bar lives with every day was
impressive because it got them out from behind their desks into the
real world situation where they can actually see it and hear it. To
hear Secretary Foxx look at problem and turn to Congressman
Royce and Napolitano and say "we've got to fix this thing".
MPT/Tye stated that he is impressed with the partnership with the
other cities and what has been done to make this project as
feasible and economical as possible. Further, he is looking forward
to hearing from Secretary Foxx and the Department of
Transportation. MPT/Tye thanked staff for their efforts in getting
the tour in place.
M/Herrera thanked Congresswoman Grace Napolitano and
Congressman Ed Royce who actually got Transportation Secretary
APRIL 1, 2014 PAGE 14 CITY COUNCIL
Foxx to the site to see for himself what this area suffers and what
Diamond Bar has tried to stress to Congressional representatives
across the nation that this is not just a Diamond Bar problem, not
just a San Gabriel Valley problem or a California problem, this is a
problem for goods movement for the rest of the nation. The longer
goods get hung up in this choke point the longer it takes to get to
their destination and the more expensive the goods become. It is
the City's hope that the funding will come soon and work will begin
on fixing this problem. She thanked staff for the presentation and
for highlighting this issue for the residents.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS;
C/Chang reminded everyone that they can follow her on Facebook and
Twitter. She thanked CM/DeStefano for his timely response regarding the
earthquake. She and her colleagues received an email from him within 30
minutes of the event to provide a brief update. She received updates
through social media faster than the information was available on cable
news. She attended the LA County Criminal Justice Coordinating
Committee meeting. Supervisor Don Knabe chaired the meeting and she
attended as President of the League of California Cities.
The main discussion was human trafficking. The Committee's mission is
"to improve the effectiveness and efficiency of the local criminal justice
system by strengthening intra -agency communication, cooperation and
coordination.
She thanked Congressman Ed Royce and Grace Napoletano for bringing
Secretary Foxx to Diamond Bar. Secretary Foxx was very engaging and
saw this interchange as a huge problem which she hoped he would
communicate back to Washington D.C. She thanked Lt. Mark Stevens for
the cyber crime presentation which was very timely. Congressman Royce
held an event where the Chairman of Homeland Security Congressman
McCall was present. During her discussion with these individuals it was
determined that cyber security would become one of the nation's major
issues. She said she was looking forward to the City's 25th Birthday party
and hopes to see everyone at the event.
C/Tanaka attended the open house presentation regarding the Grand
Avenue improvements along Grand Avenue at Diamond Bar Boulevard
and Longview Drive. On Thursday he attended the Historical Society's Art
Forum and Essay Contest in celebration of the City's 25th Anniversary
"Why I Love Diamond Bar." On Friday he attended the South Asian
APRIL 1, 2014
PAGE 15 CITY COUNCIL
Parents Association's first Evening of Colors. Saturday he attended a
celebration of Jack Newe's Farmers Market's 1 & Anniversary. The
market is located in Lot B at Mt. SAC. Sunday he attended the 50th
Anniversary for the Miss Diamond Bar Pageant. At the end of the evening
Dana Li was crowned Miss Diamond Bar 2014 and Taylor Kalinowski,
Vivian Li, Stephanie Alvarez, Landi Gonzalez were named Princesses of
the Court. Last Saturday he attended an Eagle Court of Honor for Kevin
Kuhlman from Troop 777. He congratulated the D134 -Youth Board
Members who were elected last week and thanked the outgoing board for
their service. Yesterday he attended a Neighborhood Watch meeting on
Eagles Nest.
C/Lyons attended the San Gabriel Valley Transportation Forum last week
during which issues and concerns were discussed including the SR57/60
Confluence Project. She and C/Tanaka attended the Grand Avenue
Beautification Open House and stated that the residents were very
engaged in the process. She expressed her appreciation to CSC/Meyers
who has been instrumental in getting grant funds for City parks. She also
appreciates the Disaster Preparedness training staff has undertaken.
Friday's earthquake was serious for Diamond Bar and more are
forthcoming so it is good to be prepared. She thanked M/Herrera,
CM/DeStefano and PWD/Liu for their work in getting the attention of
Transportation Secretary Foxx and Members of Congress to get relief at
the SR57160.
MPT/Tye said that last Thursday he attended a function put on by the
Orange County Chamber of Commerce which was held at the Nixon
Library. Congressman Royce presented an update on the Ukraine and
negotiations taking place in Washington D.C. and around the world.
He congratulated Dana Li, Miss Diamond Bar 2014 and her Court
celebrating 50 years of competition. This year was especially poignant
with all of the former Miss Diamond Bar's on stage. He realized because
of this event and Julia Hernandez, Miss Diamond Bar 2010 that this
pageant is not about beauty but about courage. Julia shared with the
crowd that in December 2013 she had a hemorrhagic stroke and it made
him realize how precious life is and how someone who had a stroke at
such an early age could appreciate the organization and how much she
realizes today that beauty really is an inner attribute and not what appears
on the outside. Everyone appreciates her courage. Congratulations to
the entire organization and to those who make it possible for the young
ladies that are involved.
APRIL 1, 2014 PAGE 16 CITY COUNCIL
MPTITye thanked CSC/Crawford for her action during the earthquake.
How many times in her life will she have the opportunity to put that training
to work. The City was notified this week that it has been awarded a
Habitat Conservation Grant in the. amount of $181,579 for the Pantera
Park Trail. Earlier tonight a speaker talked about the expense of different
things the City faces and many people do not realize how many of the
improvements made in Diamond Bar come from grants and different
proposals from which the City has benefited - $2 million in competitive
grants in the last eight years have been awarded to Diamond Bar, funds
that have allowed improvements at Sycamore Canyon and Silver Tip
Parks, and the Sycamore Canyon Trails and Summitridge Park Trails
system and will fund the design and construction of the Pantera Park Trail
and the link to all of that is Allison Meyers. She is behind the scenes and
does a great job. She has written the majority of the applications for the
grants and continues to apply for three or four grants every year. There
were only seven trail projects throughout California funded this year.
Congratulations to Allison Meyers for all that she has done and continues
to do on behalf of the residents of Diamond Bar.
Congratulations to SAPA and their fundraising effort on behalf of Diamond
Bar High School. He hoped everyone would attend tomorrow night's State
of the City address at 6:00 p.m. at the Diamond Bar Center and on
Saturday, April 12, the City Birthday 25th Birthday Party.
M/Herrera said she attended many of the events that her colleagues have
already spoken about. She thanked Allison Meyers for using her talent on
behalf of Diamond Bar. It takes a special talent to write a grant application
that results in grant funding. Diamond Bar is very fortunate to have Allison
and to have received over $2 million in grant funds in the past eight years
is outstanding.
She thanked Deputy Thorn, LA County Sheriffs Department who
conducted a traffic stop at Gold Rush Drive and Highcrest Drive when he
spotted a vehicle without license plates. There were three men inside and
Deputy Thorn noticed there were suspicious looking items in the vehicle
including a screwdriver and cotton gloves which are commonly used to
commit residential or vehicular burglaries. Deputy Thorn concluded that
these men were in the area to commit burglaries and he arrested them on
the spot which is further illustration of how the LA County Sheriff's
Department works hard with their eyes open and alert to protect residents
and prevent crimes before they occur. The City also needs its residents to
be alert. If anyone sees a vehicle that has no license plates it should be a
red flag to the observer that the occupants are up to no good and the
observer is asked to please contact the Sheriff's Department. Diamond
APRIL 1, 2014 PAGE 17 CITY COUNCIL
Bar has a reward program of $500 for tips that lead .to apprehension of
those who commit a crime.
MlHerrera reported that she had attended the Eagle Scout Court of Honor
for Kevin Kuhlman. Diamond Bar has a very, very strong Boy Scout
program and she thanked parents who put their kids in scouting and a
special thanks to the scout leaders who spend thousands of hours guiding
young individuals through scouting and bring them to the point of
achieving the Eagle Scout rank. These individuals are helping to develop
good citizens for the future of this community and country and as a
Diamond Bar resident she very much appreciates their efforts.
She hopes that everyone survived the earthquake. Her house suffered a
lot of glass breakage. Such events remind us to be prepared and have
emergency items close at hand. She thanked staff for imparting valuable
information about earthquake preparedness this evening and hoped the
shake rattle and roll was finished. If not, the City is prepared and Los
Angeles County Sheriff's Departments and Fire Departments are
prepared.
ADJOURNMENT: With no further business to conduct, MlHerrera
adjourned the Regular City Council Meeting at 8:15 p.m. in honor of Lorna and
Shelby Wagner on the occasion of their 50th wedding anniversary.
TOMM`ir'E CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this 15th day of April ,
2014.
04AJ Nat)144-
CAROL HERRERA, MAYOR