HomeMy WebLinkAbout03/18/2014 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
MARCH 18, 2014
CALL TO ORDER: Mayor Carol Herrera called the Regular City
Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management
District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Herrera led the Pledge of Allegiance.
INVOCATION- Monsignor James Loughnane, St. Denis
Church, gave the invocation.
ROLL CALL: Council Members Chang, Lyons, Tanaka,
Mayor Pro Tem Tye, and Mayor Herrera.
Staff Present: James DeStefano, City Manager; Omar
Sandoval, Assistant City Attorney; Ken Desforges, IS Department; David Liu,
Public Works Director; Bob Rose, Community Services Director; Greg Gubman,
Community Development Director; Amy Haug, Human Resources Manager -
Ryan McLean, Deputy City Manager; Grace Lee, Senior Planner; Kimberl�
Young, Senior Civil Engineer, Marsha Roa, Public Information Manager; Cecilia
Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As presented.
SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
None
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
3. PUBLIC COMMENTS:
Pui Ching -Ho, Acting Library Manager invited parents, babies and toddlers
for playtime tomorrow, March 19 at 11-00 a.m, in the Windmill Community
Room. She also announced that the library is recruiting innovative and
energetic teens, grades 6 through 12 to come to the Teen Advisory Board
meeting on Tuesday, March 25 at 3:30 p.m.
RESPONSE TO PUBLIC COMMENTS: None Offered.
4. SCHEDULE OF FUTURE EVENTS:
5.1 Grand Avenue Beautification Open House — March 19, 2014 — 6:30
p.m. — 8.00 p.m., Windmill Community Room, 21810 Copley Drive.
5.2 Planning Commission Meeting — March 25, 2014 - 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
MARCH 18, 2014 PAGE 2 CITY COUNCIL
5.3 Parks and Recreation Commission Meeting — March 27, 2014 —
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.4 City Council Meeting — April 1, 2014 — 6-30 p.m.,
SCAQMD/Government Center Auditorium, 21865 Copley Drive.
5.5 State of the City — April 2, 2014 — 6:00 p.m,, Diamond Bar Center,
1600 Grand Avenue.
5,6 25th Anniversary Celebration — Saturday, April 12, 2014 — 11:00
a.m. to 5:00 p.m. (Rides open until 6:00 p.m.) Pantera Park, 738
Pantera Drive.
6. CONSENT CALENDAR: CILyons
approve the Consent Calendar as
following Roll Call vote:
moved, C/Tanaka seconded, to
presented. Motion carried by the
AYES: COUNCIL MEMBERS: Chang, Lyons, Tanaka, MPT/Tye,
M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 APPROVED CITY COUNCIL MINUTES — Regular Meeting of
March 4, 2014 —As submitted.
6.2 RECEIVED AND FILED PARKS AND RECREATION
COMMISSION MINUTES — Regular Meeting of January 23, 2014.
6.3 RATIFIED CHECK REGISTER — Dated February 27, 2014 through
March 12, 2014 totaling $742,922.24.
6.4 SECOND READING AND ADOPTION OF ORDINANCE NO. 04
(2014): REPEALING AND REPLACING CHAPTER 8.26 OF THE
DIAMOND BAR MUNICIPAL CODE PROHIBITING THE
OPERATION AND ESTABLISHMENT OF MEDICAL MARIJUANA
DISPENSARIES. (Continued from March 4, 2014)
6.5 AUTHORIZED THE CITY MANAGER TO PURCHASE DESKTOP
COMPUTER REPLACEMENT HARDWARE AND SOFTWARE
FROM CDWG IN AN AMOUNT NOT TO EXCEED $150,000, AND,
AUTHORIZED EQUIPMENT BEING REPLACED TO BE
DISPOSED OF AS SURPLUS PROPERTY.
MARCH 18,2014 PAGE 3 CITY COUNCIL
6.6 AUTHORIZED THE CITY MANAGER TO EXECUTE A $10,000
CONTRACT INCREASE WITH GO LIVE TECHNOLOGY, INC.
FOR PROFESSIONAL SERVICES FOR AN AMOUNT NOT TO
EXCEED $75,000 FOR THE PERIOD OF JULY 1, 2013
THROUGH JUNE 30,2014.
7. PUBLIC HEARING:
7.1 ADOPT RESOLUTION NO. 2014-13: A RESOLUTION OF THE
CITY COUNCIL APPROVING TENTATIVE PARCEL MAP NO.
72730 TO SUBDIVIDE AIR SPACE FOR A 21 -UNIT OFFICE
CONDOMINIUM AND DEVELOPMENT REVIEW TO MODIFY THE
EXTERIOR FAQADE OF AN EXISTING 51,232 SQUARE FOOT
TWO-STORY PROFESSIONAL OFFICE BUILDING LOCATED AT
1470 VALLEY VISTA DRIVE, DIAMOND BAR, CA 91765
(ASSESSOR'S PARCEL NO. 8293-050-010).
SP/Lee presented staff's report stating that this project is a request
to remodel the exterior fagade of an existing two-story professional
office building and convert the building into office condominiums.
The Applicant is requesting two entitlements: 1) a Development
Review to modify the exterior fagade of the existing 51,232 square
foot, two-story professional office building; and, 2) approval of the
Tentative Parcel Map subdividing the air space within the existing
building by creating a 21 unit office condominium with unit sizes
ranging from approximately 780 to 8,900 square feet. The property
is 3.6 gross acres located on the east side of Valley Vista Drive
south of Copley Drive in the Gateway Corporate Center. All
proposed land uses within this area are subject to the provisions of
the Gateway Corporate Center Design Guidelines and the Gateway
Corporate Center's Architectural Design Committee who reviewed
and approved the exterior building remodel as well as, all
associated on-site improvements.
The building is currently leased for professional offices and is
divided into eight (8) lease spaces. Only three of the tenant spaces
are currently occupied including two units by a single user.
th
On February 25 ' , the Planning Commission reviewed the project.
With no issues being raised or objections from the public, the
Planning Commission unanimously recommended that the City
Council approve both applications.
The existing site is zoned Business Office with a Professional
Office General Land Use designation and is surrounded by office
buildings on all three sides. The office condo conversion is
proposing two large units one approximately 4000 sq. ft. and the
MARCH 18,2014 PAGE 4
CITY COUNCIL
other 8900 sq. ft. with the balance of spaces averaging 1,500
square feet. The applicant is proposing to diversify the size of the
units and will retain the existing two tenants. California
Intercontinental University (CalUniversity) will occupy one unit on
the first floor approximately 4,000 square feet. Colen & Lee
Insurance Adjusters will occupy two units on the second floor
approximately 12,000 square feet.
Because the site is fully developed and no additions to the building
or modifications to the site plan are proposed, the scope of the
development is limited to the evaluation of the fagade renovations
pursuant to the City and Gateway Corporate Center Design
Guidelines.
The building incorporates simple contemporary building materials
and details such as metal louvers, and metal screened walls and
glass. The entrance canopy is a glass barrel vault and the tall
glazing openings at the entry area will incorporate mullions to break
up the big glass panels which provide a more inviting entry
statement. The metal louvers on the side of the building are added
above the first floor to break up the verticality between the first and
second floors, and add depth and shadow for a more three-
dimensional and attractive look.
The interior of the building will have skylights on the roof to bring
natural light into the indoor courtyard area. The units facing the
courtyard area will have glazed openings to bring natural light into
the office spaces and the area will have wood paneling and nylon
finished walls, wood floors, seating, and planter areas to create a
more outdoor atmosphere for the tenants.
The project is categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to Article 19 Section
15301(a) because the improvements are interior and exterior
alterations to an existing building and airspace subdivision of an
existing commercial building. Therefore, no further environmental
review is required. A traffic analysis is also not required because
the proposed improvements do not add square footage to the
existing building.
It is staffs recommendation that the City Council adopt the
Resolution Approving Tentative Parcel Map No. 72730 and
Development Review, subject to the Conditions of Approval,
M/Herrera opened the Public Hearing at 6:51 p.m.
MARCH 18, 2014 PAGE 5 - CITY COUNCIL
With no one present who wished to speak on this item, M/Herrera
closed the Public Hearing at 6-52 p.m.
C/Tanaka %'moved, C/Lyons seconded, to adopt Resolution No.
2014-13-1 A Resolution of the City Council approving Tentative
Parcel Map No. 72730 to subdivide air space for a 21 -Unit Office
Condominium and Development Review to modify the exterior
fagade of an existing 51,232 square foot, two-story Professional
Office Building located at 1470 Valley Vista Drive, Diamond Bar,
CA 91765. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS- Chang, Lyons, Tanaka,
MPT/Tye, M/Herrera
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION- None.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTSICOUNCIL MEMBER COMMENTS:
C/Tanaka reported that on March 5 th , he participated in the "Read Across
America" Program by reading to 51h -graders at Golden Springs Elementary
School and that evening attended the Pomona Unified School District's
Board Meeting. Sunday, March 9 he attended the Miss Diamond Bar car
wash and that afternoon attended the Diamond Bar High School Food
Truck Fundraiser benefiting the Music Drum Line. Thursday, April 6 he
attended the League of California Cities LA County Division's meeting.
C/Tanaka announced that this Sunday, March 23, 18 contestants will
compete in the 50th Miss Diamond Bar Pageant at the Diamond Bar High
School Theatre beginning at 2:00 p.m.
C/Chang reminded everyone they could follow her on Facebook and
Twitter. As President of the League of California Cities, LA County
Division she presided over the meeting where Jeffrey Kightlinger,
Metropolitan Water District General Manager spoke on Southern
California's water needs.
C/Chang also announced that the legislature is now accepting comments
regarding the Water Bond.
C/Lyons complimented City staff on how quickly they responded to
residents' complaints regarding the Site D construction. The other issue
that staff quickly addressed was the truck traffic on Castle Rock.
MARCH 18,2014 PAGE 6
CITY COUNCIL
C/Lyons stated that she has been very busy during the past two weeks
conducting business on behalf of the -City.
MPT/Tye said he noticed graffiti popping up around the City and
encouraged anyone who sees graffiti to call the Graffiti hotline (telephone
number available on the City's website). The hotline has scheduled
removal of the graffiti on the back of CVS as well as the graffiti at the
south end of town.
MPT/Tye reported that on March 9 he had an opportunity to sit on a panel
with Senator Huff and Assemblywoman Conway that addressed SCA 5.
He stated that Senator Huff has done a good job of shining the light of day
on plans to undo Proposition 209 that was voted on by California voters
and approved in 1996. With pressure from Senator Huff that item has
been put on the back burner and Diamond Bar appreciates Senator Huff's
efforts.
M/Herrera reported on a trip that she, CM/DeStefano and PWD/Liu took to
Washington D.C. to meet with Legislators. Diamond Bar has worked for a
number of years to get funding for the 57/60 interchange fix and the City is
hopeful that this project will be a priority project for the federal government
since it is clear that the SR60 is an easterly goods movement corridor and
that there is a choke point at the 57/60 interchange. Legislators
understand that any delay means additional costs when goods finally
arrive at their door. She and staff members. met with Congressman Ed
Royce, Congresswoman Grace Napolitano, Director of Freight programs
for the Federal Highway Admission, Senate Environment and Public
Works Committee, the Office of Senator Dianne Feinstein and the Office
of Senator Barbara Boxer as well as, Congresswoman Judy Chu who has
been very supportive even though this project is not within her area.
M/Herrera thanked PWD/Liu for his due diligence and all of the 20
notebooks he prepared that listed all of the different cities that are in
support of this project, a project which involves and affects many
surrounding cities.
M/Herrera thanked students for their attendance and assured them that
even though they are required to attend 90 minutes of meeting, the City
government takes care of business in good order and does not waste
time.
MARCH 18,2014 PAGE 7 CITY COUNCIL
ADJOURNMENT; With no further
adjourned the Regular City Council Meeting
Daymon, a 30 -year resident of Diamond Bar.
business to conduct, M/Herrera
at 6:58 p.m. in memory of Don
TOMMA CR-IBBINS, CITY CLERK
The foregoing minutes are hereby approved this lat -- day of -April
2014.
CAROL HERRERA, MAYOR