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HomeMy WebLinkAbout04/16/2013 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION APRIL 16, 2013 STUDY SESSION: M/Tanaka called the Study Session to order at 5:45 p.m. in Room CC -8 of the South Coast Air Quality Management District/Government Center, 21865 Copley Dr., Diamond Bar, CA. Present: Council Members Ling -Ling Chang, Carol Herrera, Steve Tye, Mayor Pro Tem Ron Everett, and Mayor Jack Tanaka. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; David DeBerry, City Attorney, David Liu, Public Works Director; Bob Rose, Community Services Director-, Dianna Honeywell, Finance Director, Kimberly Young, Associate Engineer; Grace Lee, Senior Planner; Ryan McLean, Assistant to the City Manager; Ken Desforges, IT Director; Anthony Santos, Senior Management Analyst; Cecilia Arellano, Public Information Coordinator Marsha Roa, Public Information Manager; and, Tommye Cribbins, City Clerk. COUNCIL GOALS AND OBJECTIVES — Discussion and Action. CM/DeStefano opened the Study Session by stating that it is time again to take a look at Council Goals and'Objectives leading into FY 2013-14 budget season. The draft before you is the existing Goals and Objectives. One of the things that staff looked at was those goals that might have been achieved. There wasn't as much progress achieved this year as might have been for a number of reasons. This year staff looked at goals and objectives that were more measurable. Goals that talk about Upursuing" or "monitoring" are not always easy to understand in terms of whether success has been achieved. For the upcoming fiscal year the intent is to pursue measurable goals that push staff to achieve those goals within the fiscal year. Once the goals are established staff will identify any budget resources that are needed. Although the budget is not due until June 30, staff is pushing to have the budget completed a couple of weeks earlier this year with a portion set for review on May 7 and adoption on May 21. This is to better help transition the City from the current to the new fiscal year. ATCM/McLean went on to present staffs report along with recommendations, amendments, deletions and additions. He stated that this year staff incorporated the objectives into the goals in order to have measurable points during the year and if adopted as proposed, staff can check off the items as each short and long-term goal is attained. ATCM/McLean then walked the Council through the recommendations for amending the goals and objectives as redlined in the report. APRIL 16, 2013 PAGE 2 CC STUDY SESSION Proposed FY 2013-2014 City Council Goals &.Obmectives a) Traffic Mitigation MPT/Everett asked for clarificat ion on items b) and c) under SR57/60 Freeway Interchange corridor long-term "final fix". PWD/Liu explained that the budget is in place to move forward with items a) and b) because they are fully funded. Resources, however, are needed ($235-$250 million) to pursue the last phase. ATCM/McLean explained that these recommendations are for the current fiscal year only. Participate in the development of SCAG's Regional Goods Movement Plan to ensure the plan is equitable in its distribution of goods movement related traffic. MPTIEverett asked if staff intended to leave "participate" as the major title. ATCM/Mcl-ean responded that staff is recommending that the goal be changed to read "Advocate, etc." MPT/Everett asked if the goal needed inclusion of SCAG's Regional Goods Movement Plan just to make sure it is all tied together or is that implied. ATCM/Mcl-ean stated that staff's recommendation is to make it as global as possible to incorporate state, federal and regional pieces. C/Chang agreed with ATCM/McLean that the focus should be on the national freight network to show the globalization. 0 Four Corners Policy Group and Four Corners Coalition ATCM/Mcl-ean stated that staff is recommending this item be removed from the list since it has been established as an ongoing aspect of the City's work program as it has been for years. APRIL 16, 2013 PAGE 3 CC STUDY SESSION * Lemon Avenue Project ATCM/McLean suggested that this goal remain on the list with a slight amendment with a goal for this fiscal year to complete the right-of-way acquisitions and begin construction. 0 NTMPandTMS Staff is recommending this item be removed from the goals because these are established and ongoing components of the City's traffic management program. MPT/Everett suggested that in lieu of removing the goal to consider providing an update and review to see where we are. He hears about traffic jams, signals, etc. and he would suggest not deleting it. C/Herrera suggested that in order to inform residents on how the Traffic Management program is working would be to present an annual report during a City Council meeting. CM/DeStefano said that if appropriate, he would work with PWD/Liu to craft an annual program review to present to the Council. CfFye said this would not have to be on the goals and objectives list because it is now part of the City's agenda and that it is a process that residents understand and therefore not relevant to have it listed as a goal. C/Chang felt it would be prudent to have a report that establishes a quantitative and verifiable improvement if the item is being removed from the list of goals and objectives. CMIDeStefano said that staff would rework the statement and bring it back to the City Council for consideration and adoption on May 7. High Speed and Light Rail ATCM\McLean suggested that the Council continue to oppose any project. 2. Fiscal Responsibility/Economic Development ATCM/McLean stated that staff is recommending that bullet points 2 and 3 be combined to identify specific development opportunities (K - Mart and Honda properties). APRIL 16, 2013 PAGE 4 CC STUDY SESSION C/Herrera asked if the World Market property was being deleted from the goal of which CM/DeStefano stated in the affirmative. MPT/Everett said he thought after the recent meeting of the LLAD Sub- committee there were clear objectives. PWDILiu stated that there were two options that were considered by the committee; one was basically to dissolve the district and turn over the maintenance to the property owners; or engage the affected property owners1homeowner associations in some outreach and conduct an election to increase the assessment.. MPT/Everett asked that this item be redlined to more clearly state if there were two options in the survey that needed to be done if the City was going to do anything. ATCM/McLean noted that when the redline items were crafted as specific objectives to goals it was done With items that staff had clear Council direction. The spirit of the goal is still the same. The City is developing a plan to address the perceived long-term needs. M/Tanaka said he felt this was okay because Council was looking for a report. down the road that would give the details of what would be addressed. CM/DeStefano said he believed that the two Council Members who are on the subcommittee are ahead of the other three Council Members because staff has not had an opportunity to bring the results of the discussion at last week's subcommittee meeting to the full Council, nor has staff had an opportunity to bring the results of the ongoing work that PWDILiu and CSD/Rose have been engaged in with the City Attorney. To some extent, bringing forward that information and developing a plan to implement the decisions the Council make meets the objective of.the goal. M/Tanaka said at this point he would rather not make any changes but wait for the report to come forward in order for the Council to have the information to make it sustainable. CM/DeStefano reiterated that in accordance with Council direction the item will remain as stated in the report. 3. Communications No Change AP RI L 16, 2013. PAGE 6 CCSTUDY SESSION 4. Other Items Implementation of Approved Housing Element C/Chang asked what the word "implementation" meant. CM/DeStefano responded that at this point, implementation would be to complete the suggested zone changes on the Tres Hermanos property in order to establish some land -use classifications that would or could ultimately permit the construction of low and moderate income housing. C/Chang said she was concerned that the word "implementation" meant that the City would have to actually construct those units. CM/DeStefano explained that the City's obligation from the State certification of the Housing Element is to create the "opportunity" however; there is no obligation for the City to ensure or to construct the dwelling units. C/Herrera stated that the City adopted its General Plan in 1995 and was concerned about whether it needed to be updated. CM/DeStefano responded that bits and pieces of the General Plan have been revised over the years. The Housing Element is the only section that is mandated by the State to be revised on a schedule it sets forth. It used to be every five years and is now on a seven plus year basis. The prior statement was one of the change periods that the State mandates. The Land Use Element has been changed a bit but some of the others — Circulation, Open Space, Safety, etc. have not been substantially touched. The General Plan is 325 Goals, Objectives and Strategies that all feed into the Vision Statement and if one reads the Vision Statement one can feel very proud of how much has been accomplished. It is time to revise the General Plan which is probably a two-year project and would cost about $750,000 or more considering public reach efforts, Environmental Impact Report, etc. During the last six or seven years the City has not had the resources or the priority to proceed. It is a massive undertaking. It could be done but it would take reserves or use of the anticipated one-time money that will come from projects that are on a path toward development such as Site D. He said he will be recommending that some of this one-time money be used to replenish, some of the pools that have been depleted during the past six or seven years. CDD/Gubman has no discretionary money to do a General Plan. CSD/Rose has no more Quimby money or Parks Maintenance money. PWD/Liu has no more Traffic Mitigation money. IT/Desforges has no more Capital Equipment APRIL 16, 2013 PAGE 6 CC STUDY SESSION replacement money. The City gets by but the one-time dollars that are forthcoming would be excellent candidates to fuel these kinds of projects. Absent fueling those kinds of efforts, the City is then looking at the use of reserves which are substantial. The City has 80 percent of its operating budget in reserves. Claremont, for example, has 10 percent. DB has the money to do that type of thing but it becomes an issue of priority for the City Council. Long answer is that the General Plan is a bit overdue. DB still has a legally adequate and consistent General Plan but the City has pretty much done everything that it called for to be done and it is very near the time when the City needs to look at what it wants to do for the next 20 years. C/Herrera asked if economic development monies were used to purchase the sliver of land contiguous to Site D. CM/DeStefano responded Yes. C/Herrera stated that the City was trying to do economic development and had set aside about $10 million for that purpose and believes that money should go back into economic development because it is so important to the future of the City. CM/DeStefano said that was an example of those one-time dollars being reinvested back into some of the fund areas that have been diminished over years. If all goes well, the City will be doubling its money on that property which is money that could easily go into the economic development fund if that is an action Council makes at that time. It will likely be the 2014-15 FY when the entitlements are fully acquired by the developer and the developer has exhausted the escrow document they will pay the School District and the City for the use of the property. C/Herrera said that perhaps for future planning the City Council could set aside a certain sum of money on a yearly basis for revising the General Plan so that it is not such a big one-time hit of $750,000 or more. CM/DeStefano said that some cities do all of the elements "whole - cloth" and another way to do it would be to chop it up into manageable bites like the goals and objectives and perhaps take a look at the Circulation Element as a big chunk that needs to be done and then ensure, through phasing and completion of the other elements that the City is always internally consistent with its statements and direction for where the City is going. C/Chang said she liked the list of goals and objectives presented by staff. APRIL 16, 2013 PAGE 7 CC STUDY SESSION M/Tanaka said that as the City approaches its 25 th anniversary there seems to be an opportunity to establish some historical sites and items in the City such as the windmill site. CM/DeStefano said the City looked at State and Federal registries and at that time there did not appear to be anything that would meet the requirements with the possible exception of the windmill itself even though the windmill has been moved. There is one house near Lemon and Golden Springs — the Bartholomew House — that might have State standing. There may be sites and information that is of local interest which is a lot of what PIM/Roa has been working on. during the past year with the Historical Society to improve the downstairs lobby area. The City could put together such a registry with whatever it believes would fit the standards of what the Council would believe would be significant for DB, whether or not it met anyone else's standard. PIM/Roa spoke about her efforts with the Historical Society and the timeline mural project for the lobby. With consensus of Council CM/DeStefano stated that staff would bring back the final version of the 2013-14 Goals and Objectives reflecting the change to the NTMP/TMP as directed by the Council. Public Comments: None Offered. ADJOURNMENT: With no further business to come before the City Council, M/Tanaka adjourned the Study Session at 6.25 p.m. to the Regular City Council Meeting. TOMMA: CRIBBINS,1 City Clerk The foregoing minutes are hereby approved this 7th dayof may 2013. Jack Tanaka, Mayor MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 16,2013 CLOSED SESSION: 5:30 p.m., Room CC -8 Public Comments on Closed Session Agenda — None Offered IN- Government Code Section 549569 (a) Pending Litigation — One Case — City of Alhambra et al v. County of Los Angeles' CaseNo.BS116475 STUDY SESSION: 5:45 p.m., Room CC -8 0- Council Goals and Objectives — Discussion and Action. Public Comments: None Offered. Study Session recessed to Regular City Council Meeting at 6:27 p.m. CALL TO ORDER: Mayor Jack Tanaka called the Regular City Council meeting to order at 6:35 p.m. in the South Coast Air Quality Management District/Government Center Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/DeStefano stated that tonight's Closed Session was called to discuss ongoing litigation and that no reportable action was taken. CM/DeStefano reported on tonight's Study Session stating that Council and staff reviewed the City Council's Goals and Objectives for the upcoming fiscal year. The City Council has identified a variety of goals and objectives it hopes to achieve through support and direction to staff with resources from the City Council's budget. Most of the goals are in the area of transportation, circulation, traffic mitigation, fiscal responsibility, economic development and community communications to name a few. The current list of Council's Goals and Objectives can be found on the City's website. Once adopted at the next City Council meeting, the new Goals and Objectives will be posted on the City's website. PLEDGE OF ALLEGIANCE: M/Tanaka led the Pledge of Allegiance. INVOCATION: Pastor. Mark Hopper, Evangelical Free Church of Diamond Bar, gave the invocation. ROLL CALL: Council Member Chang, Herrera, Tye, Mayor Pro Tern Everett and Mayor Tanaka. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; David DeBerry, City Attorney; Ken Desforges, IT Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Grace Lee, Senior Planner; Ryan McLean, Assistant to the City Manager; Anthony Santos, Senior Management Analyst, Cecilia Arellano, Public Information Coordinator; Andee Tarazon, APRIL 16, 2013 PAGE 2 CITY COUNCIL Community Services Coordinator, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. 1 . SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 MPT/Evereft and M/Tanaka presented Certificates of Recognition to students and coordinators participating in the 2013 Inland Valley Regional Spelling Bee sponsored by the Diamond Bar Friends of the Library. 1.2 M/Tanaka presented a City Tile to Captain David Halm upon his promotion to Commander. 1.3 C/Chang proclaimed April 26, 2013 as "Arbor Day" and presented the proclamation to CSC/Tarazon. 1.4 C/Tye proclaimed the week of April 21-27, 2013 as "National Crime Victims' Rights Week". NEW BUSINESS OF THE MONTH: 1.3 M/Tanaka presented a City Tile to owner Steve Kong on behalf of Diamond Bar Beauty Supply, 228 S. Diamond Bar Boulevard, as Business of the Month for April 2013, 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano recognized members of the Los Angeles County Sheriffs Department and introduced Jeff Scroggin, the new Captain of the Diamond Bar/Walnut Sheriff's Station. 3. PUBLIC COMMENTS: Bridget Reynolds, Diamond Bar Community Foundation, announced that the 5 th annual "Community Spotlight on the Arts" benefit concert to support music programs at DBHS, DRHS and Pacific Crest Youth Arts Organizations will be held at Mt. SAC on April 28th at 7:00 p.m. Rick Rogers invited everyone to attend the Diamond Bar Friends of the Library Annual Wine Soiree on April 21 from 4:00 to 7:00 p.m. at the Diamond Bar Center. Tickets are available at the Diamond Bar Library, Basically Books, US Bank and California Bank & Trust. Pui Ching -Ho, Acting Library Manager, announced that the library is sponsoring a photo contest. Take a photo of what your pet is reading. Winners will be picked in three categories, children, teen and adult. APRIL 16, 2013 PAGE 3 CITY COUNCIL Awards will be handed out during the photo exhibit reception on Thursday, May 16. All entries must be received by April 30. 4. RESPONSE TO PUBLIC COMMENTS: None 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — April 23, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.2 Parks and Recreation Commission Meeting — April 25, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Arbor Day Celebration — April 26, 2013 — 9:30 a.m., Pantera Elementary School, 801 Pantera Drive. 5.4 City Council Meeting — May 7, 2013 — 6:30 p.m., SCAQMD Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Herrera moved, C/Tye seconded, to approve the Consent Calendar as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Herrera Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT- COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES: 6.1.1 Study Session of April 2, 2013 -Approved as submitted. 6.1,2 Regular Meeting of April 2, 2013 - Approved as amended. 6.2 RATIFIED CHECK REGISTER — Dated March 28, 2013 through April 10, 2013 totaling $884,772.08. 6.3 APPROVED AMENDMENT NO. 2 TO THE AGREEMENT FOR DIAMOND RIDE (DIAL -A -CAB) SERVICES WITH DIVERSIFIED TRANSPORTATION, LLC DBA YELLOW CAB CO., EXTENDING THE CONTRACT TERM TWO YEARS BEGINNING JULY 1, 2013 AND EXPIRING JUNE 30,2015. APRIL 16,2013 PAGE 4 CITY COUNCIL 6.4 AUTHORIZED AN ADDITIONAL APPROPRIATION OF $6,336 OF PROP A "SAFE PARKS ACT" FUNDS TO THE 2012113 FY BUDGET AND AUTHORIZED ADDITIONAL' WORK BE PERFORMED BY THE CALIFORNIA CONSERVATION CORP (CCC) IN THE AMOUNT OF $6,336 TO PROVIDE ADDITIONAL TRAIL MAINTENANCE IN DIAMOND BAR AND AUTHORIZED THE CITY MANAGER TO EXECUTE THE AGREEMENT. 6.5 APPROVED PROPOSED AMENDMENTS TO ARTICLE V1, SECTION 2 AND ARTICLE V11, SECTION 16 OF THE BYLAWS OF THE LEAGUE OF CALIFORNIA CITIES. 6-6 AUTHORIZED THE CITY MANAGER TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH SJC 3 CONSULTANTS IN THE AMOUNT OF $10,000 FOR A NOT -TO -EXCEED AMOUNT OF $30,000 TO ADMINISTER THE CITY'S HOME IMPROVEMENT PROGRAM (HIP). 7. PUBLIC HEARING: None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTSICOUNCIL MEMBER COMMENTS: C/Tye asked residents to support the 20th Annual Wine Soiree and congratulated CSDIRose and staff on a tremendous 24 th Annual City Birthday Party. As the City's representative to the Vector Control District, at their recent meeting he and others received an update on the West Nile Virus and how the situation is being monitored. Anyone who finds a dead bird should report the location by calling 1-877-WNVBIRD (877-968-2473) and help keep the community safe and healthy. ClChang asked if residents could contact C/Tye with questions about the Vector Control District to which he- responded affirmatively. CIChang invited residents to follow her on Facebook, Twitter, Foursquare and Pinterest. She noted that today is "Foursquare Day", which is another tool that supports local businesses. Local businesses offer specials when folks check in on Foursquare. A couple of weeks ago, she, M/Tanaka and CM/DeStefano attended the League of California Cities meeting. She also reported that she had been invited to speak at a variety of forums, meetings and conferences. In fact, she had just returned from Chicago where she attended the American Planning Association's National Planning Conference where she was a APR] L 16, 2013 PAGE 5 CITY COUNCIL member of a panel discussing "Elevating Design through Public Involvement in Politics" . She also attended a variety of Congressman Royce's Open House events. The City has been in touch with his staff to keep up with the SR57/60 Confluence Project, especially since Chairman Shuster of the Transportation Committee will be in town and with whom they will discuss the local projects. C/Herrera welcomed City Attorney David DeBerry and apologized for not being present during the last Council meeting to act on hiring him. She congratulated Commander Dave Haim and said he would be missed by DB and wished him lots of success in his new position. She welcomed new DBANalnut Sheriffs Station Captain Jeff Scroggin and said she looked forward to a good working relationship with him. She thanked the Los Angeles County Sheriff's Department for their excellent work and diligence in the pursuit and arrest of burglars who enter businesses through rooftops. About a year ago DB suffered such an occurrence during which burglars entered a local jewelry store and stole many valuable items. She was happy to see that the local station was successful in capturing these individuals who committed burglaries -in many southern California cities. On April 18 she will attend the San Gabriel Council of Government meeting and on April 19 will attend the Foothill Transit Executive Board meeting where they will be discussing the new budget. MPT/Everett said that in light of the tragic events at the Boston Marathon yesterday it brings everyone to the reality that there are still bad people out 'there and everyone must remain vigilant. On April 3 d he along with M,rranaka and CSC/Murphey attended the LA County Fire 101 Inaugural tour, He welcomed the new Sheriff's Captain and congratulated those who have moved on. He attended a Tres Hermanos Conservation Authority organizational meeting on Monday. He thanked CSD/Rose and staff for the 24 th Annual City Birthday Celebration and acknowledged and thanked M/Tanaka for being a great sponsor and Mike Shay for being a wonderful emcee. He spoke about the car show, its sponsors and participants and acknowledged audience member Ganesh Sivarajah who is a DB resident and plans to attend law school to study city government. M[Tanaka attended the League of California ' Cities meeting and congratulated MPT[Everett on being elected to the LA Library Commission. He attended Fire 101 and thanked Chief Stone and Leticia Pacillas for a wonderful time. On Saturday and Sunday he attended the Cottontail Classic, a youth soccer tournament hosted by AYSO Region 31. On Wednesday, April 10 the Lighting and Landscape Assessment District subcommittee met and a decision presentation will be made to the City Council at a later date. This past Saturday was the City of DBs 24 th City APRIL 16, 2013 PAGE 6 CITY COUNCIL Birthday Celebration. He thanked CSD/Rose, CSC/Tarazon and other staff members who put in many hours of preparation and made sure that it was executed very well. There were carnival rides, game booths, a business expo sponsored by the Regional Chamber of Commerce, information booths, food booths, a "going green" area, a public safety area with the LA County Sheriffs and Fire Departments, a car show, stage entertainment by local groups and entertainers from the community throughout the day. The City recognized outstanding volunteers: Bridget Reynolds, Paul Vessov, Kathy Chen and Tulsi Savani. For outstanding youth volunteers from DBHS was Ashlee Xie, Jerry Chu and Daniel Aley. This afternoon he attended the Junior Fair Board Advisory Committee meeting at the Fairplex where youth are given an opportunity to provide input to the LA County Fair as to improving their exhibits, games, foods, etc. He thanked the civic students who attended this evening's meeting and wished them Luck as they complete their studies for graduation. He also thanked the cab company for attending this evening and for providing service to the City and asked them to continue to be responsive to the residents. He also thanked Librarian Pui Ching -Ho for attending this evening's meeting., ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the Regular City Council Meeting at 7:38 p.m. in memory of the Boston Marathon victims; and, Alfredo Estevez, father of DB staff member Alfredo Estevez. L Lle Ll— TOMMYE tRIBBINS, CITY CLERK The foregoing minutes are hereby approved this 7th day of may 2013. (E L-�) JACK TANAKA, MAYOR