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HomeMy WebLinkAbout01/15/2013 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR JANUARY 15, 2013 CALL TO ORDER: Mayor Jack Tanaka called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Auditorium, 21865 Copley Drive, Diamond Bar, CA. PLEDGE OF ALLEGIANCE: Mayor Pro Tem Ron Everett led the Pledge of Allegiance. INVOCATION: Alex Barrett, Executive Pastor, Church of the Valley, gave the invocation. ROLL CALL: Council Members Ling -Ling Chang, Carol Herrera, Steve Tye, Mayor Pro Tem Ron Everett, and Mayor Jack Tanaka. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Karl Berger, Assistant City Attorney; Ken Deforges, IT Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Dianna Honeywell, Finance Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Anthony Santos, Sr. Management Analyst; Cecilia Arellano, Public Information Coordinator, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Presented. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Tanaka and Council Members presented Certificates of Recognition to the Molina and Monk Families, winners of the 2012 Diamond Bar Holiday Home Decorating Contest. NEW BUSINESS OF THE MONTH: 1.2 M/Tanaka and Council Members presented a Certificate Plaque to Akemia Tanaka and Brent Tanaka, owners of Sushi Koshu, 20627 Golden Springs Drive, Suite 2K as New Business of the Month for January 2013. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CMIDeStefano stated that DB is one of 34 public agencies that are members of the SGVCOG for which Council Member Herrera has served as DB's Delegate for many years as well as serving as the President of the organization. Recently, the executive director left the SGVCOG and a search committee was organized, of which he served as a member, to JANUARY 15, 2013 PAGE 2 CITY COUNCIL encourage qualified candidates to apply, review the candidate's qualifications, conduct interviews and make a recommendation to the full Board of Directors. CMIDeStefano said that he was pleased to report to the City Council that Andrea Travis -Miller, the Acting City Manager of San Bernardino will be nominated as the executive director. He anticipates that the full Board will approve the committee's recommendation this Thursday. Mrs. Miller is an excellent candidate who comes with experience in the short term attempting to steer the City of San Bernardino out of bankruptcy. She has also served as a long time city manager for the City of La Mirada and as a municipal law attorney. The search committee was unanimous in its recommendation for Board approval of her contract and is scheduled to take up her duties approximately March 1. CMIDeStefano further added that Mrs. Miller will be attending the City Council Meeting on March 5 for formal introduction. 3. PUBLIC COMMENTS: Grace Kirkwood, DB resident and volunteer for "Better Vision for Children"' Foundation spoke about the 501(c) 3 non-profit foundation that provides free screening in an effort to protect children and their families from the devastating effects of undetected vision problems and asked the City Council to consider issuing a proclamation encouraging screening of all pre-school aged children for Amblyopia (lazy eye) and Retinoblastoma (retinal cancer) in children at no cost to the City. The cities of Anaheim, Beverly Hills and Los Angeles have submitted such proclamations. Further information can be obtained by going to the foundation's website at www.bettervisionforchildren.org Angela Young, DB resident representing the Girl's U10 Legacy soccer team stated that the team is moving to a competitive level of play and that the league asked her to request additional field access for the teams' spring practice. Particularly troubling is that from June through August there is very little or no park access for practice. She submitted a letter to the Council for consideration which was signed by parents of the U10 team. She asked that the City Council review the letter and review the allocation of field access. Nancy Lyons, 27 year DB resident and current Vice President of the Walnut Valley Unified School District's Board of Trustees, announced that due to the District's fairly serious budget problems due to the State's reduction in budget funds by 23 percent over three years they will be holding two town hall meetings to review budget problems, receive input JANUARY 15,2013 PAGE 3 CITY COUNCIL 4. 5 and seek community assistance. The town hall meetings are scheduled for Tuesday, January 22 at the DBHS Theater beginning at 6:00 p.m. and on Thursday, January 24 at 6:00 p.m. at Walnut High School. For further information call the WVUSD office at (909)595-1261. RESPONSE TO PUBLIC COMMENTS: None offered. SCHEDULE OF FUTURE EVENTS: 5.1 Winter Snow Fest -- January 19, 2013 — 10:00 a.m. to 4:00 p.m., Pantera Park, 738 Pantera Drive. 5.2 Planning Commission Meeting — January 22, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 Parks and Recreation Commission Meeting — January 24, 2013 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.4 City Council Meeting -- February 5, 2013 — 6:30 p.m., SCAQMD, 21865 Copley Drive. 6. CONSENT CALENDAR: C/Chang moved, MPTIEverett seconded, to approve the Consent Calendar with the exception of Item 6.6 which was pulled by C/Chang. Motion carried by the following Roll Call vote:. AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.1 CITY COUNCIL MINUTES - Regular Meeting of December 18, 2012 — Approved as submitted. 6.2 RECEIVED AND FILED PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of October 25, 2012. 6.3 RATIFIED CHECK REGISTER — Dated December 13, 2012 through January 9, 2013.totaling $1,349,149.16. 6.4 APPROVED TREASURER'S STATEMENT for November 2012. 6.5 TRANSMITTED COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 2012. JANUARY 15, 2013 PAGE 4 CITY COUNCIL 6.7 APPROVED NOTICE OF COMPLETION FOR CHINO HILLS PARKWAY AND CHINO AVENUE STREET REHABILITATION PROJECT, FEDERAL PROJECT NO. STPL-5455(015). 6.8 AUTHORIZED STAFF TO PURSUE FUNDING PARTNERS FOR A PROJECT STUDY REPORT (PSR) FOR THE MISSING COMPONENTS OF THE STATE ROUTE 57/STATE ROUTE 60 CONFLUENCE PROJECT IMPROVEMENTS. 6.9 AUTHORIZED REPAIRS AND UPGRADES TO SHERIFF'S DEPARTMENT'S MOBILE COMMAND POST BY FINAL TOUCH COACH WORKS IN AN AMOUNT NOT TO EXCEED $60,000 AND APPROPRIATED NECESSARY FUNDS FROM GENERAL FUND RESERVES. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 6.6 ADOPT RESOLUTION NO. 2013-01: ESTABLISHING AN APPROVED VENDOR LIST AS DEFINED BY ORDINANCE NO. 05(2006): TO BE IN EFFECT FROM FEBRUARY 1, 2013 THROUGH JANUARY 31, 2014. C/Chang asked for clarification on the process by which vendors are placed on the "Approved" Vendor list. CM/DeStefano responding to C/Chang stated that the process that the City Council has undertaken for the past few years was implemented in order to conduct the public's business in a manner that is effective, expedient and at the lowest possible cost for a variety of goods and services that the City purchases on a regular basis. FD/Honeywell stated that the City has a purchasing policy in place which outlines the purchasing process that the City's staff must follow when making purchases on behalf of the City. Included in the policy is a section regarding the approved vendor list, which is regularly reviewed by staff. The review criteria include - the vendor has traditionally been the lowest bidder - that they can deliver the goods and services on time, or - that they consistently meet or exceed product or service specifications. This is an ongoing process throughout the year that results in an annual review list for the City Council. JANUARY 15, 2013 PAGE 5 . CITY COUNCIL ClChang explained that she wanted to make certain that the City had a concrete step by step process for its vendor list. ClChang moved, MPT/Everett seconded, to adopt Resolution No. 2013-01: Establishing an Approved Vendor List as defined by Ordinance No. 05(2006), to be in effect from February 1, 2013 through January 31, 2014. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chang, Herrera, Tye, MPT/Everett, M/Tanaka NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. PUBLIC HEARING: None. 8. COUNCIL CONSIDERATION: None. 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: ClChang stated that residents can follow her activities on Facebook, Twitter and Foursquare. She attended the League of California Cities Strategic Planning/Board Meeting and shortly after was the League's general meeting. She and CITye traveled to Sacramento for the Contract Cities Legislative Board Orientation Tour during which they met many of the freshman legislators. Both she and CITye spoke with them about issues that affect cities such as realignment and the early release of prisoners from county facilities that have a negative impact on cities, as well as, the next generation of economic development tools for cities, .pension reform and unfunded liabilities. It was great to meet all of the new folks and she felt there was a lot of optimism that they would be working together to get things done. ClChang announced that she has been appointed by the State's League President and Mayor of Pasadena, Bill Bogaard, to the League's Public Safety Policy Committee and will now be representing the City of DB on both the Public Safety and Revenue and Tax Policy Committee. ClHerrera stated that while attending a SCAG meeting a couple of weeks ago as well as a Four Corners Coalition meeting yesterday, a presentation was made for a bike sharing program; a program that is popular in Europe and that has been implemented in Washington D.C: The cities of Long Beach and Anaheim have adopted the policy and Fullerton will do so in the near future. This is an exciting program designed to share bicycles JANUARY 15, 2013 PAGE 6 CITY COUNCIL which are checked out via membership or credit card. The bikes are ridden to their destinations and deposited for others to use. This program is designed to promote better air quality and get more vehicles off of the roadways. This Thursday she will be attending a San Gabriel Valley COG meeting where they will be discussing the new executive director and possible actions to hire her. C/Herrera said she looks forward to reporting the results of that meeting at the next City Council meeting. On February 1 there will be a Foothill Transit Executive Board Member retreat. She is a member of the Executive Board and the objective for the retreat is to create goals for Foothill Transit for the next year. Most likely one of the goals will be for better bus scheduling and on-time service. There has been a lot of difficulty with busses adhering to their schedules lately and people are arriving late at their ultimate destinations. When an entity is proposing greater ridership; scheduling and timeliness are very important. She said she anticipates a lot of meetings and work in the next couple of weeks. CITye said he knows that residents are aware that Council Members are very active both locally and regionally. He thanked CMIDeStefano for representing DB's interest on a Saturday to interview and recommend a new leader of the COG. This leader will have an impact on the area for years to come. Today he attended the Board of Supervisor's meeting to speak against Item 40, the fee (parcel tax). It took him 35 minutes to get to the meeting and then waited for another hour and a half to have his 60 seconds to speak in front of the Board to let them know of DB's opposition as it is currently constituted and further recommended that if the Board wanted to impose a tax they should call it a tax and let people vote on it. On Thursday, December 20 he attended a Neighborhood Watch meeting at the Deane Homes Swim Club that was attended by some of the residents who attended the December 18 Council meeting. Deputy St. Amant did a terrific job as he always does conducting the meeting and the neighbors now know what they need to do to take action. Last week he was in Sacramento on January 7 and 8. It was a good time to get together with legislators as they settle in. He is encouraged to tell residents that he heard from one of the speakers say that there will be no new tax increases because they will now be referred to as "revenue raising efforts". As DB's delegate he was chosen last Thursday to serve as Secretary -Treasurer of the Greater Los Angeles County Vector Control District. This position places him in line to become the Chair and that will afford him the opportunity to provide leadership and represent DB. He thanked his colleagues for his appointment as the delegate. He hoped that residents would make an effort to join the City Council and staff at the Snow Fest at Pantera Park from 10:00 a.m. to 4:00 p.m. CITye urged residents to make your voice heard and your input considered when the JANUARY 15, 2013 PAGE 7 CITY COUNCIL WVUSD holds its meeting regarding Site D on Saturday, January 26 from 1:30 to 4:30 at Castle Rock Elementary School. The District will provide transportation to Site D for onsite consideration. MPT/Everett said he appreciated Nancy Lyon's input on the WVUSD's budget which is critical and urged residents to attend the Town Hall Meeting as well as the Site D proposal and workshop. He commented on Item 6.5 "CAFR"on tonight's agenda. It is a powerful document which is just over 100 pages and contains comparative information on the budget. He encouraged everyone to check out the disclosure and make sure it makes senses and helps us all be accountable. There are a number of comparisons in revenues, expenses and other funds that is easy reading to see if something changed. There is. also a narrative paragraph logo of some of the more important changes that he thinks residents will feel better about the fiscal status of our. City. The City has won certification for 17 years with this CAFR which is audited by the City's CPA on the financial side. It is very, very important. Interesting also in the back are notes about the City's history .— facts about the legal history — easy reading. And then 10 year comparative numbers for things like fire, police, parks and recreation programs and activities and so you will see what's going on over a horizon of time. It is very valuable and he thinks the accountability is important. He acknowledged PWD/Liu for his efforts in saving the City $100,000 on the Chino Hills Roadway Rehabilitation Project. That is how the City keeps its budget. Just before Christmas last year Council Members and staff participated with the Volunteers on Patrol who volunteer for the Sheriff's Department who were honored at the LA County Sheriff's Station. After that he, M/Tanaka, Lt. Katz and Sandy Clark boarded a bus and went to Medieval Times in Buena Park and enjoyed their special entertainment and unusual dining. That was a great event of thanks for our patrol. He also suggested that residents might want to think about joining them if there is an interest. Last Friday was the DB Friends of the Library Volunteer Appreciation Dinner at the DB Golf Course. Former President of Friends of the, Library for the last two years, Rosette Clippinger, was Master of Ceremonies. She had a special season this last two years with the new library and many, many other activities and she was very thankful and did a very fine job of leading that group. We had nice teamwork and attendance and input with remarks from LA County Librarian, Margaret Todd and staff reps were there for dinner and the celebration and of course Dickie Simmons was back and we were happy to have him there because he brought money the last time he was at an event like this from Supervisor Knabe and that's always good. Our Community Librarian, Jesse Lanz reminded us that DB has two Basically Book stores. One at the original location that has been there for years on Golden Springs Drive near Diamond Bar Boulevard across from Lorbeer JANUARY 15, 2013 PAGE 8 CITY COUNCIL Middle School and a brand new location inside the new library at the Gateway Center on Copley Drive. Certainly you have a great library but you also have more parking for the library and the store, programs for all ages, literacy and so much more, so the enthusiastic staff says and welcomes you. Come by, stop by and see them. See what's there and if you don't see something, ask and they will respond. The bookstore manager, Mary Hackett, has been there for years, a couple of decades, and she introduced really the theme for the event for more than half of the 50plus volunteers who contribute more than 4800 hours in the two stores now — or the chain. Don't forget that the original store on Golden Springs Drive will have an annual clearance on Saturday, January 19 and February 15 from 10:00 a.m. to, 3:00 p.m. with lots of bargains. One of those 50 plus volunteers the Basically Books Volunteer of the Year was Lucille Damon, a resume that is 13 years since 1999 she is exemplary and so thank you, Lucille. Certificates were given by Dickie Simmons from the County as well as Mayor Tanaka and me from the City of DB. M/Tanaka wished everyone a Happy New Year. Last Thursday he joined the DB Volunteers on Patrol for their dinner at Medieval Times. We also had a chance to say thank you to the men and women who volunteer hundreds of hours each year working with the LA County Sheriff's Department to keep DB a safe place to live and work. On the last day of the year the DB Seniors celebrated their New Year's Eve Dinner and Dance at Heritage Park and they enjoyed a wonderful dinner by BC Continental and danced to the music of DJ Keith Johnson. They held two countdowns, a New York count down at 9:00 p.m. and the midnight one in DB. Everyone in attendance had a great time. He repeated a "congratulations" to all of the five homeowners who won the home decorating contest and stated that he had the honor along with Anthony Santos to present yard banners to each of the winners in each of the categories. The Friends of the Library held its Volunteer Appreciation Dinner. Congratulations to Past President Rosette Clippinger for doing such a wonderful job the past two years. This Saturday is the Winter Snow Fest and he is looking forward to seeing everyone at Pantera Park. He knows there is some 90 tons of snow being brought in to create at least three or four sledding areas and a snow play area for the little ones. So please come out this Saturday from 10:00 a.m. to 4:00 p.m. at Pantera Park. This evening he said he would adjourn the meeting in memory of Dottie Ferguson who was a longtime DB resident and past president of the DB Senior Citizens. ADJOURNMENT: With no further business to conduct, M/Tanaka adjourned the Regular City Council Meeting at 7:22 p.m., in memory of Dottie Ferguson. JANUARY 15, 2013 PAGE 9 CITY COUNCIL TOMMYEE CRIBBINS, CITY CLERK The foregoing minutes are hereby a proved this -5tn day of February , 20 JACK TANAKA, MAYOR