HomeMy WebLinkAbout11/06/2012 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL L
REGULAR MEETING OF THE CITY OF DIAMOND BAR
NOVEMBER 6, 2012
CLOSED SESSION: 5:30 p.m., Room CC- 8
► Government Code Section 54957
Public Employee — City Manager Performance Evaluation
CALL TO ORDER: Mayor Ling -Ling Chang called the Regular City
Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management
District Auditorium, 21865 Copley Drive, Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Council Member Carol Herrera led the Pledge
of Allegiance.
INVOCATION; Ab Kastl, Pastor, Diamond Canyon Christian
Church, gave the invocation.
ROLL CALL: Council Members Ron Everett, Carol Herrera,
Steve Tye, Mayor Pro Tem Jack Tanaka and Mayor Ling -Ling Chang.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; Dianna Honeywell,
Finance Director; David Liu, Public Works Director, Greg Gubman, Community
Development Director; Bob Rose, Community Services Director; Ryan McLean,
Assistant to the City Manager; Ken Desforges, IS Director; Cecilia Arellano,
Public Information Coordinator, and Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: MlChang announced that the presentation to
Sushi Koyo would be rescheduled to November 20, 2012.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 MlChang and the City Council presented a Certificate of
Recognition to James Garcia for his role in providing assistance to
L.A. County Sheriff's officers in subduing a burglary suspect.
Captain Halm, on behalf of Sheriff Baca thanked Mr. Garcia for his
assistance in the apprehension of a burglary suspect during a
police pursuit on October 17, 2012.
1.2 C/Herrera presented a City Tile to former Traffic and Transportation
Commissioner Kevin House.
NOVEMBER 6, 20'12 PAGE 2 CITY COUNCIL
NEW BUSINESS OF THE MONTH:
1.3 Presentation of a Certificate Plaque to Sushi Kayo, 868 North
Diamond Bar Boulevard upon the 30th Anniversary of their doing
business in the City. (Rescheduled for November 20, 2012).
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
CMIDeStefano stated that residents who reside in the Pantera Park area
may. see two areas of construction underway. One is at the base of the
hills immediately adjacent to Pantera Park and across from Pantera
Elementary School which is the new "Bark" Park under construction and
scheduled to be completed on Saturday, November 17. City Hall has
received calls on the other project which is at the top of the hill adjacent to
the water tanks. For several years a helipad has been located on that
property. Residents are now seeing the reconstruction of the helipad
property. This construction effort is necessary to improve the property to
help fight area fires, particularly those that occur in the wild land areas.
The construction project is slated to be completed in a little more than two
months.
3. PUBLIC COMMENTS:
Wayne Goodwin stated that he is hopeful that funds from the sale of Site
D would be allocated for additional fields in the City. He suggested the
City rent the Pony Field and give them an exclusive use of the field for a
certain period of time. He further suggested that Council and staff should
look at the field by Goddard Middle School in the City of Glendora and
possibly use it as a model for the Pony Field.
Ryan Farsat, owner of the Arco AM PM on Diamond Bar Blvd., stated that
he is unable to offer his DB customers competitive gas prices due to BP
diversifying interests in the marketplace. He further stated that in order to
stay in business, he is looking at possibly subdividing his lot and adding
another business in order to increase his revenue and asked for the
Council's support.
4. RESPONSE TO PUBLIC COMMENTS:
CMIDeStefano responding to comments made by Mr. Goodwin stated that
the City Council agrees and has adopted the Parks Master Plan that
outlines a battle plan for finding more recreational resources within the
community. Ball fields require flat land which the City does not have and
therefore this is the toughest issue the City will face since it is mostly
NOVEMBER 6, 2012 PAGE 3 CITY COUNCIL
hillside. Part of the Parks Master Plan discussion was to partner with
some of the other entities that exist within the community including the
Little League Field and YMCA property at the end of Golden Springs. In
addition, there are other private facilities that exist that are under
consideration including the Lanterman property, all of which require
careful planning and very careful use of the City's resources. With
reference to the Site D project, it is a project that the City Council
approved at the corner of Brea Canyon Road and Diamond Bar Boulevard
which if constructed, would create about 180-200 homes and a minimum
sized two -acre park. A two -acre park is not large enough for the kinds of
ball fields that are envisioned and the physical layout of the area would not
likely offer a reasonable option for ball field types of use. If the Site D
project is built it will generate some one-time revenue to the City which
then the City Council will look at very carefully and prudently as to how
those dollars should be vested and into what categories (Community
Services, Parks and Recreation, Traffic and Transportation, Public Safety,
etc.). A key component in investing those resources is ensuring that the
City does not set itself up for annual maintenance and operation costs that
may not be affordable over the long term. To reiterate, the Parks Master
Plan agrees that the City could use more ball fields. The challenge is
where and how it can be done.
CMIDeStefano stated that Mr. Farsat was seeking feedback regarding
potential reuse of the gas station property across the street from the
vacant Site D property. This conversation should take place preliminarily
between the speaker and CDDIGubman who can guide the speaker
through the appropriate actions for the site and therefore suggested that
Mr. Farsat meet with Mr. Gubman.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Veterans Recognition Ceremony — November 8, 2012 — 9:00 a.m.,
Diamond Bar Center, 1600 Grand Avenue.
5.2 Traffic and Transportation Commission Meeting — November 8,
2012 -- 7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.3 Veterans Holiday -- November 12, 2012 -- City Offices closed in
observance of Veterans' Day. City Offices will reopen Tuesday,
November 13, 2012 at 7:30 a.m.
5.4 Planning Commission Meeting — November 13, 2012 — 7:00 p.m.,
Windmill Community Room, 21810 Copley Drive.
NOVEMBER 6, 2012 PAGE 4 CITY COUNCIL
5.5 Parks and Recreation Commission Meeting — November 15, 2012 --
7:00 p.m., Windmill Community Room, 21810 Copley Drive.
5.6 Dog Park Grand Opening — November 17, 2012 — 1:00 p.m.,
Pantera Park, 738 Pantera Drive.
5.7 City Council Meeting November 20, 2012 -- 6:30 p.m.,
SCAQMDIGovernment Center Auditorium, 21865 Copley Drive.
5.8 Thanksgiving Holiday — November 22 and 23, 2012 — City Offices
closed in observance of the Thanksgiving Holiday. City Offices will
reopen Monday, November 26, 2012.
5.9 City Council Meeting — December 4, 2012 - 6:30 p.m., SCAQMDI
Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: CITye moved, C/Herrera seconded, to approve
the Consent Calendar as presented. Without objection, the motion was so
ordered.
6.1 CITY COUNCIL MINUTES - Regular Meeting of October 16, 2012
—Approved as submitted.
6.2 TRAFFIC AND' TRANSPORTATION COMMISSION MINUTES:
6.2.1 Regular meeting of June 14, 2012 — Received and Filed.
6.2.2 Regular Meeting of August 9, 2012 — Received and Filed.
6.2.3 Regular Meeting of September 13, 2012 — Received and
Filed.
6.3 RATIFIED CHECK REGISTER — Dated October 11, 2012 through
October 31, 2012 totaling $1,244,474.68.
6.4 APPROVED TREASURER'S STATEMENT — Month of September
2012.
6.5 AUTHORIZED TO EXCEED CITY MANAGER'S PURCHASING
AUTHORITY OF $25,000 TO EXTEND VENDOR SERVICES
WITH TURBOSCAPE, INC. FOR THE ENGINEERED WOOD
FIBER AT THE DOG PARK IN AN AMOUNT NOT TO EXCEED
$48,125 FOR THE 2012113 FISCAL YEAR, AN AMOUNT THAT
INCLUDES A 10% CONTINGENCY.
NOVEMBER 6, 2012 PAGE 5 CITY COUNCIL
6.6 AWARDED CONTRACT TO TKE PLANNING, INC. IN THE
AMOUNT NOT -TO -EXCEED $52,500 FOR DESIGN OF
CONSTRUCTION DOCUMENTS FOR THE GRAND VIEW TRAIL
AND THE GRAND VIEW TRAIL LINK; AMOUNT INCLUDES
$4,000 FOR REIMBURSABLES; PLUS APPROPRIATION OF
$2,750 OF PARK DEVELOPMENT FUNDS AND $2,750 OF LAND
& WATER CONSERVATION GRANT FUNDS TO FULLY FUND
THE DESIGN OF THIS PROJECT.
6.7 APPROVED NOTICE OF COMPLETION FOR CONSTRUCTION
OF DIAMOND BAR CITY HALL AND DIAMOND BAR LIBRARY.
6.8 (a) ADOPTED RESOLUTION NO. 2012-48: GRANTING
CONSENT AND JURISDICTION TO THE COUNTY OF LOS
ANGELES IN THE MATTER OF COUNTY LIGHTING
MAINTENANCE DISTRICT 10006 AND COUNTY LIGHTING
DISTRICT LLA -1, DIAMOND BAR ZONE, CITY OF DIAMOND
BAR, PETITION NO. 2-111 (TRACT 52267 AKA PULTE HOMES -
28 STREET LIGHTS LOCATED ALONG DIAMOND BAR
BOULEVARD AT STEEP CANYON).
(b) ADOPTED RESOLUTION NO. 2012-49: JOINT
RESOLUTION OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES; THE BOARD .OF TRUSTEES OF
THE GREATER LOS ANGELES COUNTY VECTOR CONTROL
DISTRICT; THE BOARD OF DIRECTORS OF THE COUNTY
SANITATION DISTRICT NO. 21 OF LOS ANGELES COUNTY,
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR; THE
BOARD OF DIRECTORS OF THE THREE VALLEYS MUNICIPAL
WATER DISTRICT -ORIGINAL AREA; THE BOARD , OF
DIRECTORS OF THE WALNUT VALLEY WATER DISTRICT; THE
BOARD OF DIRECTORS OF THE WALNUT VALLEY WATER
IMPROVEMENT DISTRICT NO, 3, AND THE BOARD OF
DIRECTORS OF THE WALNUT VALLEY WATER
IMPROVEMENT DISTRICT NO. 4 APPROVING AND ACCEPTING
THE NEGOTIATED EXCHANGE OF PROPERTY TAX
REVENUES RESULTING FROM THE ANNEXATION OF
PETITION NO. 2-111 (TRACT 52267 ALONG DIAMOND BAR
BOULEVARD AT CRESTVIEW/TIN DRIVE) TO COUNTY
LIGHTING MAINTENANCE DISTRICT 10006.
6.9 APPROVED NOTICE OF COMPLETION FOR THE GOLDEN
SPRINGS DRIVE DRAINAGE IMPROVEMENT PROJECT.
NOVEMBER 6, 2012 PAGE 6 CITY COUNCIL
6.10 APPROVED EXONERATION OF SURETY BOND NO. 734472S IN
THE AMOUNT OF $376,568 POSTED BY JCCL-SOUTH POINTE
WEST, LLC FOR TENTATIVE TRACT 63623 TO COMPLETE
SEWER IMPROVEMENTS OF THE TRACT DEVELOPMENT,
6.11 APPROVED CONTRACT AMENDMENT IN THE AMOUNT OF
$50,000 WITH ONWARD ENGINEERING FOR PUBLIC
WORKS/ENGINEERING STAFF SUPPORT SERVICES.
7. PUBLIC HEARING: None.
8. COUNCIL CONSIDERATION: None.
9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
CITye congratulated Ken Desforges and his team for being recognized by
the Municipal Information Systems Association of California He also
announced that the Washington Mini Park has been selected as a 2012
Project of the Year by the Southern California Chapter of the American
Public Works Association. CSD/Rose has once again been
acknowledged for a great team, great effort and great community input.
The community needs to know that these are the types of individuals on
staff and the types of department managers the City has, these awards
happen only with a great team effort. Thanks for what you do and
congratulations for the recognitions by the industries and peers. On
November 24 it will be "Small Business Saturday" and it might be helpful
to the AM PM and other small businesses within the community.
Residents should do everything they can to spend their money locally
which will generate taxes to improve the City. On November 24 as well as
all year long please support a small DB business; and please remember to
vote.
C/Everett thanked the speakers who spoke during public comments and
thanked Mr. Goodwin for his comments and support of the kids. On
October 17 he, MPT/Tanaka and other elected officials attended the
WVUSD "Salute to Teachers' event for all 15 schools. Teacher of the Year
for 2012 was Sandy Davis, English teacher and Peer Counseling Advisor
at DBHS. The City is very proud of her. Sandy was also selected from a
field of 71 County Teachers of the Year to be one of the Sweet 16 and will
travel to Sacramento to compete for National Teacher of the Year. Ms.
Davis spoke eloquently about her relationship with our kids — "Kids first
every day". CI.Everett also announced that the PUSD selected their
Teacher of the Year, Patricia Borchard, a speech specialist at Roosevelt
NOVEMBER 6, 2012 PAGE 7 CITY COUNCIL
Elementary School who is also a DB resident. ClEverett thanked the IT
Team and Parks Team. He acknowledged the neighborhood participation
in the design of Washington Park was also recognized by the organization
making the award. He hoped residents would join in the City's celebration
of the recognition for veterans on Thursday, November 8 at 9:00 a.m. at
Diamond Bar Center.
C/Herrera reported on the meetings she attended during the past two
weeks; Foothill Transit as the DB representative, San Gabriel Valley
Council of Governments and Southern California Association of
Governments. C/Herrera stated that DB is very fortunate to have such
outstanding employees who love to work for DB and stay for many, many
years. Everyone gets sad and upset when businesses close so when
they are open they need everyone's support and patronage. One case in
point is a new restaurant that recently opened — Ranch House Grill on
Golden Springs Drive, the former Carrow's location. This is a little
different concept for the community but the menu is outstanding and she
hopes that everyone will come to love the restaurant and patronize the
restaurant so that it is a successful local business. C/Herrera said that
there is still time to vote.
MPT/Tanaka said that the past couple of weeks have been very busy
starting two Wednesday's ago when he and ClEverett attended the
WVUSD "Salute to Teachers". He too, congratulated Teacher of the Year
Sandy Davis from DBHS. Thursday was the San Gabriel Valley Council of
Governments meeting at which the possible termination of the Executive
Director's Contract — the current Executive Director is Nick Conway of
Arroyo Associates was discussed. The COG Board also discussed the
possibility of the separation of the Alameda Corridor East from the San
Gabriel Valley COG. There was a special meeting held on October 30 to
discuss that item and there will be a Strategic Planning Workshop on
November 30 in the City of Rosemead. The PUSD Board meeting
included discussion of routine business and a report received from the
student representative. Also on Thursday Salon Sonal celebrated their
1Qth Anniversary ribbon cutting. On Thursday the DB Seniors held their
Halloween Dinner and Dance which included a costume contest, great
food and music. On Saturday, October 27 the Walnut/DB Sheriff's Station
Boosters held their first Variety Show Fundraiser at the Mt SAC Theater.
Wednesday through Friday of last week 45 Leo Club Members from
DBHS helped build the City's Haunted House; and on Saturday the DB
Leo's judged the Halloween Costume Party at the Library. On Tuesday
there were a couple of Red Ribbon Week Assemblies, one at Pantera
Elementary and the second at Diamond Point Elementary School. He
thanked Deputy Whitlow for educating the kids on how to stay drug free
NOVEMBER 6, 2012 PAGE 8 CITY COUNCIL
throughout the year which concluded during the assemblies. Tuesday
and Wednesday, October 30th and 31st there were several Leo Club
Members from DBHS who worked the Haunted House from 6:00 p.m. to
9:00 p.m. Congratulations to Andee Tarazon and her staff for putting
together another very scary Haunted House. On Wednesday, members
from the Chaparral and DBHS Leo Club worked on the Fall Fun Festival
where there were games for younger kids from 4:30 to 8:30 p.m. at
Heritage Park and on Saturday, November 3rd 28 members from the Leo
Club from DBHS helped with the Zorro party at the library. Last Sunda
he and MlChang attended the Circle of Friends organization's 10t
Anniversary Celebration. The program started with two kids and four
volunteers and has grown to 32 buddies and over 49 volunteers, many of
whom are graduates of DBHS. The Pomona Valley Habitat for Humanity
held its Awards and Installation Dinner and he congratulated all of the new
officers. Today was DB Day at the LA County Fair committee meeting
during which the past year's events were recapped as well as
improvements for next year including the Business and Kids Expo, Big
Yellow Bus Program, Parade, Hero Program, Community Reception and
the year-round partnership opportunities. MPT/Tanaka recognized DB's
Youth Hero Josh Chen from DBHS who attended this evening's meeting.
He thanked Civics Class students from DBHS for attending tonight's
meeting and explained that the reason this meeting is ending early is
because there were no Public Hearings or Council Consideration items.
MlChang reminded everyone to follow her on Facebook, Twitter and
Foursquare. She commented on local support for business and Mr.
Farsat's comments and asked that all residents support all businesses in
the City. She was a speaker on a panel at the American Planning
Conference; attended the Sanitation District Board Meeting; and Red
Ribbon Week assemblies at Pantera and Diamond Point Elementary
Schools. She stated that the kids definitely love Deputy Whitlow and
thanked her for her work. She attended Sushi Koyo's 30th Anniversary, an
example of a successful DB business. She attended Southern California
Edison's Government Advisory Panel during which President Ron
Litzinger discussed SONGS (San Onofre Nuclear Generating Station) and
that the Nuclear Regulatory Commission will hold another meeting on
November 19. She will attend that meeting and provide an update to the
City Council. Unit 2 will not be started until approval is received from the
NRC. She attended the League Board Meeting discussing the Legislative
Score Cards which talks about how legislators voted with respect to
protecting local control, the contents of which will be presented at the next
League meeting. She was the keynote speaker at the Chinese Institute of
.Engineer's Convention at the DB Golf Course. She spoke about STEM
Education, Science, Technology and Math. STEM is the key to economic
NOVEMBER 6, 2012 PAGE 9 CITY COUNCIL
growth and innovation in the US. She was approached,,by the DBHS
Robotics team,. looking for sponsors. If interested, please contact
MlChang. She attended the 10th Anniversary Circle of Friends
celebration. The Circle of Friends is a phenomenal organization that
promotes love, friendship and volunteerism. The organization links high
school volunteers with kids with disabilities and encourages life-long
friendships. She was very touched by some of the videos that were
played and given the prominence of bullying it was even more touching to
see how many high school volunteers stepped up to take these kids under
their wings. These high school kids are not only volunteers, they are
angels. One can go to their website and get information about how to
help. She congratulated Ken Desforges and his team for receiving the
Excellence in Information Technology and Practices award as well as the
City and staff for receiving the 2012 Project Award for Washington Park.
She is very glad that the "Bark" Park is on schedule for the November 17
opening. She reminded residents about the Veterans Recognition
Ceremony on Thursday, November 8. Unfortunately, she will be in
Sacramento as a Governor's appointee to the Board of Vocational and
Psychiatric Nursing and Tech Disciplinary Hearing. She thanked veterans
for their service.
ADJOURNMENT: With no further business to conduct, MlChang
adjourned the Regular City Council Meeting at 7:25 p.m.
+F. a
TO YMMTO YMM EbRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this 20th day of November
2012.
Ll - C AYOR