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HomeMy WebLinkAbout10/02/2012 Minutes - Regular MeetingCITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION OCTOBER 2, 2012 STUDY SESSION: M/Chang called the Study Session to order at 5:30 p.m. in Room CC -8 of the South Coast Air Quality Management District, 21865 Copley Drive, Diamond Bar, California.. Present: Council Members, Ron Everett, Carol Herrera, Steve Tye, Mayor Pro Tem Jack Tanaka and Mayor Ling -Ling Chang. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Bob Rose, Community Services Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Kimberly Young, Associate Engineer; Ken Desforges, IS Director; Marsha Roa, Public Information Manager, and Tommye Cribbins, City Clerk. 0- SR -60 FREEWAY/LEMON AVENUE PARTIAL DIAMOND INTERCHANGE PROJECT UPDATE — AE/Young 0- REGIONAL FREEWAY AND TRANSPORTATION PROJECT UPDATES AND PRESENTATION OF MAP -21 — PWD/Liu CM/DeStefano stated that it has been several months since staff updated the City Council on the City's Freeway project efforts. Tonight the City Council will receive a report on these pending items as well as, a report on a couple of projects that are occurring in Pomona and Brea areas and how MAP -21 signed by President Obama in July applies to the freeway confluence project. During tonight's regular meeting, staff will present a summary version under City Manager Reports and Recommendations for the public's information. AENoung stated that the Partial Diamond Interchange will consist of a westbound onramp, an eastbound off ramp and eastbound onramp. Once the interchange is constructed the Brea Canyon hook ramps at Golden Springs will be removed; however, the existing westbound Brea Canyon on and off ramps will remain open. Since the April update, right-of-way coordination began with the State as lead on all right-of-way acquisitions and negotiations with affected property owners. The authorization to proceed was received in March and residents and commercial property owners were sent notice of decision for acquisitions and negotiations for partial property takings and temporary construction. Inspections were set up with the appraisers to determine fair - market value of properties. Once the appraisal amount was approved by the State the State had 30 days to present an "offer to purchase" to each of the property owners. Likewise, the property owners had 30 days to accept or deny the offer. In the event the owners reject or ignore the offer condemnation proceedings would begin. The right-of- way impacts that will be imposed are to seven private property partial takes, five residential rear yard and two commercial property slivers (the landscaped corner at the shopping center located at the northwest corner of Lemon Avenue and Golden Springs Drive and approximately nine parking spaces at LA Fitness). In addition to the property OCTOBER 2, 2012 PAGE 2 CC STUDY SESSION partial takes there are 13 temporary construction easements which will be reverted back to the property owners once construction is completed. There are nine rear yard TCE's and four commercial property TCE slivers. The commercial property acquisitions have not been completed. Residential Parcels 1 through 4 are temporary construction easements only. Parcel 4 has accepted the State's offer and escrow has closed on that TCE. Parcels 5 through 9 are partial takes and have grade construction easements. Offers have been presented to Parcels 1, 5, 6, 7 and 8 and the owners have either ignored or denied the State's offer and are scheduled to go to the October CTC review at which time a resolution of necessity will need to be passed to begin condemnation proceedings. Property owners will have the opportunity to negotiate during the condemnation proceedings. Parcels 2, 3 and 9 have requested that the TCE lines be redrawn in an attempt to avoid impacts to certain property features — Parcel 2 — patio cover, Parcel 3 — pool and Parcel 9 — pool. Once the designers redraw the TCE's the appraisers will go back out to reappraise the property and present new offers to the property owners. In the event the owners do not accept the new offers they will be scheduled for the December CTC's. AE/Young reported that the State's current estimated right-of-way budget is $2.23 million. The City of Industry has committed to pay the State 100 percent of the cost up- front and IDB will obtain reimbursement to the City of Industry through the Federal SAFETEA-LU Funds (a reimbursement fund) after invoices are submitted to provide expenditure of funds up to $1.12 million and the remaining $1.1 million will be funded fully by the City of I-ndustry. A Memorandum of Understanding which is on the City Council agenda for consideration this evening is to be executed between the City of Industry and.DB to outline the reimbursement funds. The total project resources and budget include about $16 million in funds that includes $8.6 million in SAFETEA-LU Funds; $400,000 in Highway Safety Improvement Program funds; $2.3 in Metro Prop C and $4.9 from City of Industry. The current suggested cost for the project totaled $22.33 million and includes the Environmental Document and Design $2.78 million, Right -of -Way phase $2.23 million, Estimated Construction with 5% Contingency for $13.60 million, and Construction Management Costs of $3.72 million (Caltrans estimate). This leaves a project shortfall of $6.14 million which Industry has verbally committed to paying in the event that additional funding sources cannot be obtained through DB or Industry. Current Schedule is as follows. Right-of-way phase: Projected completion in December 2013; Ready to List December 2013; Construction project to begin May 2014 with completion by the end of calendar year 2015. C/Herrera asked if staff had pursued funding from Caltrans for this project. PWD/Liu responded yes, butt here is no funding source available from them. C/Herrera asked about Metro and PWD/Liu responded that this was one of the funding sources the City had obtained in the year just past. Currently, there is County participation, Federal Government participation, and City of Industry as a local funding resource. The State has no funding resources for this project and the only commitment they have made is for administrative support. OCTOBER 2,2012 PAGE 3 . CC STUDY SESSION, PWD/Liu reported that the SR60/Grand Avenue Confluence Project is purposely designed to alleviate some of the weaving movements within the Grand Avenue segment of the interchange by building a series of bypass collector roads. As part of the funding strategy, this project has been developed into three phases: 1) Westbound SR -60 Slip Ramp; Phase 11 — Local Improvements at Grand Avenue and Golden Springs Drive and along street frontage to the Diamond Bar Golf Course; Phase III — Grand Avenue Bridge Widening, Bypass roads, and on/off ramp reconfig u ration. Phase I is fully funded by the County as well as Industry's participation. Total cost is estimated at $16.5 million and to date, the Environmental Document has been certified, the plans and specs are currently being reviewed by Caltrans, right-of-way activities have commenced, and construction is scheduled to begin July 2013 and completed by the end of 2014. The channel replacement for this project has been completed. Phase 11 is fully funded between the County, Metro and City of Industry. The EIR approval is expected next year with construction scheduled to begin in 2014 and proceed through 2015. Estimated resource needs is at $15 million and Caltrans is conducting the administrative review of the Draft EIR. Phase III has yet to be finalized with respect to funding. The estimated cost is at $233.5 Million; however, in order to move the project forward, the City of Industry has committed to completing the EIR and design. Completion of this project will depend on funding sources and availability. This phase is expected to begin May 2015 and continue through 2017. There are other major components of the "Big Fix" for the SR57/60 and staff would like for the City Council to continue to note that these major and missing components are critical to staffs ongoing efforts. There are missing connectors within the SR57 and SR60 such as the westbound SR60 bypass to Grand Avenue as well as, the carpool lane connectors from the SR57 to the SR60 and vice versa, at the north end of the interchange the carpool lane from the SR60 to the northbound SR57 and the reverse thereof. In order to complete these missing connectors an additional $1 million would be required. With respect to the City's next step, staff will continue to pursue funding options for the Project Study Report to further study the missing connectors and the westbound 60 to Grand Avenue. C/Herrera asked if staff knew what the Project Study would cost PWDILiu responded that it was estimated to cost'between $300,000 and $500,000. If the study looked at missing connectors only the cost would be about $200,000. C/Herrera asked if DB would pay for the Study. PWD/Liu said it was not staffs plan. Staff is talking with other stakeholders. In fact, he and CM/DeStefano spoke with Doug Failing about a possible opportunity to work with the County as well as, Caltrans on the PSR. Mr. Failing said although he had nothing available at this time he mentioned that if Measure J (30 -year extension) gets approved by the voters in November there would be an opportunity for DB to work closely with Metro and Caltrans as well as, the City of Industry for funding the PSR. ClHerrera asked whether staff knew if the PSR would be eligible for funding under the Measure R extension. OCTOBER 2,2012 PAGE 4 CC STUDY SESSION PWD/Liu responded yes, it would be eligible. If the City wants to look at that option it would need to start the PSR study now to see what the ultimate solution might be. C/Herrera said she was under the impression when this matter was discussed a couple of years ago that it was a compromise agreement and that the entire Big Fix would be $500-$900 million and that to go to Washington DC to obtain Federal Funding for that much money the City would have the door closed so the project was purposely scaled back to what was doable and that was the plan that was developed along with the City of Industry for the $233-$240 million. She wondered why the City was going to a big major plan. PWD/Liu explained that the plan had to match Metro's Transportation Plan. The SR57/60 improvements include all of the components, not just the Grand Avenue Confluence project. At this point, neither Metro nor Caltrans know what they need to do. They have indicated that within this region, there are two priority projects for them — the SR57/60 and SR71. M/Chang said that trips to Washington, DC have been only for the primary project and not for" the connectors which was a point of contention with the SCAG Regional Transportation Project because DB was pushing for the connectors and part of the argument was that no one wanted these connectors except for DB. Initially, the City advocated for the $233 million for Industry's supportive segment. C/Herrera agreed and said it was a compromised plan. Her question is that if DB pursues getting funding for the PSR and pursues for the missing connectors and the carpool lanes will that completely unravel what DB has been working on with the City of Industry for the past several years. CM/DeStefano responded no, not at all, because this discussion talks about years in the future that this will take and part of what DB will need to know and has wanted to know for awhile, is the impact the SR71 completion has on the discussion. Some members of Caltrans believe that the SR71 is the solution to the problem reducing the amount of traffic that moves from the SR57 to the SR60 and vice versa. DB is not so sure which goes back to the development of the PSR but this will not disrupt what is being done with the City of Industry, the lobbying efforts or the funding opportunities. This is so- called Phase IV that is years in the future. C/Herrera asked if the plan for these connectors will interface and overlay and be in perfect alignment with the first three phases. PWD/Liu said that staff has been working closely with Industry to make certain the funding is nailed down. After completion of all three phases, if DB continues to pursue the construction of any major components aforementioned, the engineers will make certain that it will all fit together C/Herrera asked what DB's stand is on pursuing these connectors on its own if City of Industry does not want to pursue the plan? OCTOBER 2,2012 PAGE 5 CC STUDY SESSION CM/DeStefano said that Caltrans likely has a higher priority and focus on the HOV connectors. After that it is a tossup and more likely the Grand Avenue piece and then the missing connectors. Caltrans probably has the least interest in the missing connectors. D13 would be on its own and would have to find partners and prove that the resources that would be allocated to the missing connectors were the most appropriate use of the funds versus any other competing project. CM/DeStefano said he believed it would be tough because DB would be on its own. Pomona would not be interested in assisting and other cities up and down the SR 57 are not going to be interested because it is not on the "preferred" side of the street — it is not cargo leaving the ports going to Indiana, it's the empty trucks coming back. It does not mean that the City does not push forward and not try to gain partners and gain solutions as DB has on many things over the years. The wildcard is the San Jose Creek Wash Truck Lane project and whether it is a figment of SCAG's imagination in order to get their Air Quality Plan approved or is it a project that is going to have life. It is a biilions-of-dollars project and it effectively dumps onto the intersection of the SR57 and SR60. There is no discussion, no planning effort at all regarding how it will connect and how it will then translate down the SR60 to the SR15. C/Herrera said that question will be answered by February/March 2013 by the SCAG Goods Movement Subcommittee which she was recently appointed to. One of the members requested more detail on the proposed truck lanes, where they will be located instead of just constantly talking about "it is somewhere within a 5 -mile swath along the alignment of SR60". SCAG responded that they would provide the subcommittee with the information. CM/DeStefano said he did not believe there would be any level of detail that would inform DB, he felt it would be a matter of the fundamental of whether or not it is the creek or some other parallel route but the actual details would be years away. PWD/Liu reported that the SR71 Freeway Gap Closure is really a widening project to the existing four -lane expressway by adding additional mixed flow and carpool lanes in each direction between the SR10 and SR60. The project has been divided into two segments — the first being the segment (approximately 1.7 miles) between Interstate 10 to Mission Boulevard and the second being Mission Boulevard to Rio Rancho Road near the SR60 (about 2.6 miles). In order to facilitate this project and accelerate delivery of these improvements Metro will advance this project by funding the project as part of the Highway Goods Movement public/private partnership bundlelpackage. If the project begins in 2014 it is estimated it will be completed in 2018-2019. The first segment is estimated to cost $115 million and the second segment $330 million. Metro believes it can accomplish this under P-3 and of course Pomona is very excited about this strategy. At the same time DB needs to watch this project very closely to determine whether this project will actually help to eliminate cut -through traffic on DB streets. PWD/Liu indicated that another project important to Orange County is the SR57 Truck Climbing Lane between Lambert Road to the Orange County/LA County line. This high priority highway project is part of the Orange County Goods Movement Policy as well as OCTOBER 2,2012 PAGE 6 CC STUDY SESSION the SCAG Multi -County Goods Movement Action Plan. The project is considered a pilot project by Orange County with an estimated cost of $155 million and will add a northbound truck lane for approximately two miles in addition to the four (4) general purpose lanes and one (1) carpool lane. The stated goals are that this will help Orange County improve truck travel speed, reduce congestion, increase mobility and improve safety. Currently, this project is in the process of completing a Draft EIR and construction is tentatively scheduled to start in 2028. DB knows there have been ongoing efforts to accelerate this project to much sooner than 2028. DB learned that according to OCTA, truck traffic is very, very considerable. In 2000 northbound vehicular traffic was over 110,000 daily vehicles with 22,000 of that number being truck traffic. Projecting to 2020, the daily traffic will be 280,000, 40,000 of which will be truck traffic coming from Lambert toward DB. Unfortunately, Metro does not have this project in their long-range transportation plan. PWD/Liu reported on'MAP-21 (Moving Ahead for Progress in the 21't Century Act) which was signed into law by President Obama on July 6, 2012, which establishes a National Freight Policy and calls for the establishment of a National Freight Network consisting of three (3) components: A primary Freight Network (PFN), Interstate System, and critical rural freight corridors and provides over $105 billion for FY 2013- 2014. What is important is that MAP -21 contains specific provisions for a national freight policy and funding. He explained the details of the program using a slide presentation. When it comes to MAP -21 provisions, the Federal DOT has until October 2013 to come up with the network system. The two-year bill will expire October 1, 2014 so the City needs to make sure that the House and Senate are willing to commit more resources to establish the $2 billion investment for the freight transportation i nfrastru ctu re fo r FY 2 015. C/Herrera asked how staff defines "freight transportation". PWD/Liu responded rails and highways. C/Herrera said that if DB wants the SR57/60 to be included it means DB has to accept truck lanes in some fashion as a possibility and that is what DB is agreeing to in order to get part of the $2 billion. PWD/Liu said that C/Herrera was correct and one of the questions staff asked Metro yesterday was whether they felt the SR60 was the appropriate corridor and they said they felt that the SR60 was the correct corridor for the freight system. C/Herrera said the reality is that trucks are traveling more heavily on the SR60 because it is a more level corridor than the 1.0 freeway where they have difficulty climbing Kellogg Hill. PWID/Liu concluded that staff would continue to monitor all projects that would affect DB and the surrounding area. OCTOBER 2, 20112 PAGE 7 CC STUDY SESSION PUBLIC COMMENTS: None Offered. ADJOURNMENT: With no further business to come before the City Council, M/Chang adjourned the Study Session at 6.22 p.m. to the Regular City Council Meeting. . do"Z' , ��L TOMMYtCRIBBINS, 6ity Clerk The foregoing minutes are hereby approved this 161--h day of c),t,h,, 12012. !-��Crng ,0�ncr, Maypr-"�' MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR OCTOBER 2, 2012 STUDY SESSION: 5:30 p.m., Room CC -8, SCAQMD, 21865 Copley Drive, Diamond Bar, CA. ► SR60 Freeway/Lemon Avenue Partial Diamond Interchange Project Update ► Regional Freeway and Transportation Project Updates and Presentation of MAP 21 CALL TO ORDER: Mayor Ling -Ling Chang called the Regular City Council meeting to order at 6:33 p.m. in the SCAQMD Main Auditorium, 21865 Copley Drive, Diamond Bar, CA. CM/DeStefano reported that during tonight's Study Session that began at 5:30 p.m. Public Work's staff provided the Council with an update on several freeway projects as well as, some of the provisions relevant to the upcoming SR57160 Confluence Project "Big Fix" provided in the recent MAP -21 legislation signed by President Obama in July. Under "City Manager Reports and Recommendations" PWD/Liu will provide a synopsis of the discussion. No actions were taken on the items. PLEDGE OF ALLEGIANCE: Council Member Carol Herrera led the Pledge of Allegiance. INVOCATION: Pastor Bob Stebe, Northminster Presbyterian Church, gave the invocation. ROLL CALL: Council Members Ron Everett, Carol Herrera, Steve Tye, Mayor Pro Tem Jack Tanaka and Mayor Ling -Ling Chang. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Dianna Honeywell, Finance Director; David Liu, Public Works Director; Greg Gubman, Community Development Director; Bob Rose, Community Services Director; Ken Desforges, IS Director; Ryan McLean, Assistant to the City Manager; Kimberly Young, Associate Engineer; Cecilia Arellano, Public Information Coordinator, and Tomrnye Cribbins, City Clerk. APPROVAL OF AGENDA: As presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 M/Chang and the City Council presented a City Tile to Captain Halm who accepted on behalf of the Los Angeles County Sheriff's Derartment Diamond Bar/Walnut Sub -Station on the occasion of its 25t Anniversary. OCTOBER 2, 2012 PAGE 2 CITY COUNCIL 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: CM/DeStefano stated that during tonight's study session staff provided an update on the SR60 projects that are underway which include: the Lemon Avenue Interchange, the Confluence Project (SR57/60 crossover) as well as bringing the City Council up to speed on a couple of area projects that will impact DB positively when concluded (the Pomona SR71 project and the Truck Climbing Lane project on northbound SR57 a few years from now). Staff also provided the City Council with a briefing on the MAP -21 provisions that were enacted by the President's signature in July. At this time, staff will present` an overview for the public. 2.1 Updates of Regional Freeway and Transportation Projects; Presentation of the Freight Provision of MAP -21 — PWD/Liu. AENoung stated that the SR60/Lemon Avenue Partial Interchange Project consists of a westbound onramp, eastbound off ramp and eastbound onramp. A westbound off ramp was not pursued due to the extent of right-of-way impacts that would have been incurred to construct the ramp. Once the partial Diamond Interchange is constructed the existing Brea Canyon eastbound on and off ramp (hook ramps) will be permanently closed; however, the existing westbound on and off ramp at Brea Canyon Road will remain open. The authorization to proceed with the right-of-way acquisitions was issued by the State in March 2012 and the residential/commercial property owners that will be impacted by this project have been sent a Notice of Decision to Appraise from the State. Appraisals are currently underway for seven private property partial takes, five residential and two commercial properties, as well as, 13 temporary construction easements for nine residential and four commercial properties. The temporary construction easements will be fully reverted back to each property owner upon completion of construction. Once an appraisal price for each of these partial takes and TCE's is approved by the State it will have 30 -days to present the offer to purchase to each of the owners and in turn, the owners will have 30 -days to either accept or deny the offer. In the event the owners reject or ignore the offer, condemnation proceedings will commence. However, each owner is given the right to negotiate with the State for the duration of the condemnation proceedings. The total right-of-way phase of the budget is estimated at approximately $2.23 million and the City of Industry has committed to paying the State 100 percent of the cost upfront and will in turn be reimbursed with the Federal SAFETEA- LU funds that DB has earmarked for the project. The Federal SAFETEA-LU reimbursement is estimated at $1.12 million. DB and Industry will have to execute a Memorandum of Understanding to outline the reimbursement terms that DB will pay to Industry OCTOBER 2, 2012 PAGE 3 CITY COUNCIL (Agenda Item 6.5). The total project resources that have been attained to date are $16.19 million which includes $8.6 million in SAFETEA-LU Funds; $400,000 in Highway Safety Improvement Program funds; $2.3 million in Metro Prop C funds. In addition, Industry has committed upfront a total of $4.9 million toward this project. The current suggested cost for the project totaled $22.33 million and includes the Environmental Document and Design phase, Right -of -Way phase, Estimated Construction with 5 percent Contingency, and Construction Management Costs whichwillleave an approximate project shortfall of $6.14 million which Industry has verbally committed to paying in the event that additional funds cannot be obtained through other means. Current Schedule for the project is as follows: Right-of-way phase - Projected completion in December 2013; Ready to List December 2013 for construction; Construction project to begin May 2014 with a projected completion by the end of calendar year 2015. PWD/Liu reported that the SR601Grand Avenue Confluence Project is purposely designed to alleviate some of the weaving movements within the Grand Avenue segment of the interchange by building a series of bypass collector roads. As part of the funding strategy, this project has been developed into three phases: 1) Westbound SR -60 Slip Ramp at Grand Avenue; Phase II — Local Improvements at Grand Avenue and Golden Springs Drive and along street frontage to the Diamond Bar Golf Course; Phase III — Grand Avenue Bridge Widening, Bypass roads, and onloff ramp reconfiguration. Phase I is fully funded by the County as well as Industry's participation. Total cost is estimated at $16.5 million and to date, the Environmental Document has been certified, the plans and specs are currently being reviewed by Caltrans, right-of-way activities have commenced, and construction is scheduled to begin July 2013 and completed by the end of 2014. The channel replacement for this, project has been completed. Phase II is fully funded by and between the County and City of Industry. The EIR approval is expected next year with construction scheduled to begin in 2014 and proceed through 2015. Estimated resource needs is at 15 million and Caltrans is conducting the administrative review of the Draft EIR. Phase III has yet to be finalized with respect to funding. The estimated cost is at $233.5 Million; however, in order to move the project forward, the City of Industry has committed to completing the EIR and design in 2014. Completion of this project will depend on funding sources and availability. This phase is expected to begin May 2015 and continue through 2017. OCTOBER 2, 2012 PAGE 4 CITY COUNCIL PWD/Liu stated that beyond these three phases there are other major components of the "Big Fix" for the SR57160 and those major and missing components will require further studies and resources. Staff will continue to pursue other funding options for the project study report in order to study the missing components along this important interchange and will also continue to coordinate with Industry as well as, other stakeholders to continue pursuing any local, state and federal grants or funding opportunities to finance Phase III. PWD/Liu further stated that the SR71 Freeway Gap Closure between the SR10 and SR60 is a widening project that will widen the existing four -lane expressway by adding a mixed flow and a carpool lane in each direction between the SR10 and SR60. The project has been divided into two segments — the first being the segment between Interstate 10 to Mission Boulevard (approximately 1.7 miles) and the second being Mission Boulevard to Rio Rancho Road near the SR60 (about 2.6 miles). The first segment is estimated to cost $115 million and the second segment $330 million. To save costs and to accelerate delivery of these improvements, Metro, working closely with Pomona has bundled this with five other highway projects as part of the County's Highway Goods Movement Public/Private Partnership Bundle (package). Measure R will be one of the county's major funding sources together with anticipated private funding sources which will accelerate the improvements. PWD/Liu indicated that another project important to Orange County is the SR57 Truck Climbing Lane between Lambert Road to the Orange County/LA County line. This project is part of the Orange County Goods Movement Policy as well as the SCAG Multi -County Goods Movement Action Plan and is considered a high priority highway project by Orange County with an estimated cost of $155 million and will add a northbound truck lane for approximately two miles in addition to the four (4) general purpose lanes and one (1) carpool lane. The stated goals are that this will help Orange County improve truck travel speed, reduce congestion, increase mobility and improve safety. Currently, this project is in the process of completing a Draft EIR and construction is tentatively scheduled to start in 2028. DB knows there have been ongoing efforts to accelerate this project to 10 years sooner. PWD/Liu reported on MAP -21 (Moving Ahead for Progress in the 21st Century Act) which was signed into law by President Obama on July 6, 2012 establishes a National Freight Policy and calls for the establishment of a National Freight Network consisting of three (3) components: A primary Freight Network (PFN), Interstate OCTOBER 2, 2012 PAGE 5 CITY COUNCIL System, and critical rural freight corridors and provides over $105 billion for FY 2013 and 2014. MAP -21 contains specific provisions for a national freight policy and funding. The program establishes a national freight policy that requires the US Department of Transportation to establish a national freight network in order to assist states in directing their resources toward goods movement. The national freight network will consist of three main components: 1) Primary freight network; 2) Any portion of the interstate not designated as part of the primary freight network; and, 3) Critical rural freight corridors. The DOT has until October 2013 to designate the primary freight networking system which may contain a maximum of 27,000 centerline miles of existing highways or roadways that are most critical to goods movement and the DOT may also add to the primary freight network up to 3,000 additional centerline miles of road and finally, the states will designate the critical rural freight corridors using criteria contained in MAP -21. Within three years of enactment of MAP -21 DOT is also required to develop a National Freight Strategic Plan in consultation with states and other stakeholders. This plan is required to be updated every five years. MAP -21 also authorizes $500 million through FY 2013 appropriations for projects of both national and regional significance. The eligible projects and applicants are a State DOT, a tribal government, a transit agency or a multi jurisdictional group. Congressional approval is required of any of these eligible projects and prior to any funding commitment or obligation, the DOT is required to submit a report that describes the reasoning for project selection to the Transportation and Infrastructure Committee as well as the Senate Environment and Public Works Committee. Within two years of enactment of MAP -21 the DOT is required to submit a report to include a comprehensive list of each project of national and regional significance that has been compiled through a survey of State DOT's. Under the funding provisions of MAP -21 the Federal DOT may increase the Federal share to 95 percent for projects on the interstate system and 90 percent for any projects if the DOT certifies that these projects meet the requirements. Eligible projects include construction to rehab of any goods movement highways, intelligent transportation systems as well as, any environmental impacts caused by freight movement. DB needs to work closely with its stakeholders at the State and Federal levels. Staff will continue to monitor and track the MAP -21 because staff knows that this Act will expire on October 1, 2014 and contains only $500 million which is very inadequate for the overall freight transportation infrastructure. The City hopes that within the next reauthorization the next extension on the bill will have at least $2 billion for the freight transportation improvements. 3. PUBLIC COMMENTS: None Offered OCTOBER 2, 2012 PAGE 6 CITY COUNCIL 4. RESPONSE TO PUBLIC COMMENTS: None 5. SCHEDULE OF FUTURE EVENTS: 5.1 Planning Commission Meeting — October 9, 2012 -- 7:00 p.m., Windmill Community Room, Diamond Bar City Hall, 21810 Copley Drive. 5.2 Traffic and Transportation Commission Meeting -- October 11, 2012 — 7:00 p.m., Windmill Community Room, 21810 Copley Drive. 5.3 City Council Meeting — October 16, 2012 — 6:30 p.m., SCAQMD Auditorium, 21865 Copley Drive. 6. CONSENT CALENDAR: CITye moved, C/Herrera seconded, to approve the Consent Calendar as presented. Without objection, the motion was so ordered. 6.1 CITY COUNCIL MINUTES — Regular Meeting of September 18, 2012 — approved as Amended. 6.2 RATIFIED CHECK REGISTER Dated September 13, 2012 through September 26, 2012 totaling $767,715.20. 6.3 APPROVED TREASURER'S STATEMENT — Month of August 2012. 6.4 APPROVED NOTICE OF COMPLETION FOR THE COPLEY DRIVE BUS STOP RELOCATION PROJECT. 6.5 APPROVED MEMORANDUM OF UNDERSTANDING (MOU) WITH THE CITY OF INDUSTRY FOR THE RIGHT-OF-WAY ACTIVITIES FOR THE CONSTRUCTION OF A NEW FREEWAY INTERCHANGE AT LEMON AVENUE ON STATE ROUTE 60. 6.6 ADOPTED RESOLUTION NO. 2012-46: APPROVING THE APPLICATION FOR $158,646 OF LAND AND WATER CONSERVATION GRANT FUNDS WHICH, IF AWARDED, REQUIRES A $158,646 MATCH FROM THE CITY, FOR DEVELOPMENT OF PETERSON PARK TRAIL. 6.7 ACCEPTED RESIGNATION OF KEVIN HOUSE AS A MEMBER OF THE TRAFFIC AND TRANSPORTATION COMMISSION AND DIRECTED THE CITY CLERK TO ADVERTISE TO FILL THE UNEXPIRED TERM. OCTOBER 2, 2012 PAGE 7 CITY COUNCIL 6.8 ADOPTED RESOLUTION NO. 2012-47: APPROVING FINAL PARCEL MAP NO. 71362, FOR THE SUBDIVISION OF AN EXISTING 3.07 ACRE VACANT LOT INTO TWO (2) SINGLE FAMILY RESIDENTIAL LOTS LOCATED AT 2127 DERRINGER LANE (APN 8713-034-030); AUTHORIZED THE MAYOR TO EXECUTE A SUBDIVISION AGREEMENT AND DIRECTED THE CITY CLERK TO PROCESS THE FINAL MAP. 7. PUBLIC HEARING None 8. COUNCIL CONSIDERATION: None 9. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye reported that it was great to get together with neighbors and colleagues to celebrate 25 -years of service by the DBIWalnut Sheriff's Station. The City appreciates their efforts and as Captain Halm stated, "since we've been incorporated, they have been our police department". They do a great job and keep us safe and attend to the needs of the community. Congratulations on 25 years and DB looks forward to many, many more. It was a privilege for him to attend the celebration lunch along with C/Everett honoring Jack and Wanda Tanaka as the Lions of the Year with the caveat that it is for the entire world. interesting during the presentation that there was some question about naming a couple and not an individual as "Lion of the Year" and when it was pointed out to them that Jack and Wanda are inextricably linked and when you get one you get both and they do a great job together and it was great to be a part of the celebration of their service over so many years. He loved the way President Brian Quan put it — "this award was not given to Jack and Wanda, it was earned". They were recognized for their years of service and the untold hours of volunteer efforts making a difference in DB and in everything they touch on behalf of the Lions in this neighborhood, around the State and obviously around the world if they are "Lions of the World". Congratulations to Jack and Wanda! It is sad to note that tonight this meeting will be adjourned in memory of Cathy Johnson. Steve and Cathy have been longtime residents and Cathy was lost about a week ago and thoughts and prayers go out to Steve and his family. C/Herrera thanked Kevin House for serving as her Traffic and Transportation Commissioner for the last five years or so. Due to work constraints he finds it necessary to resign. She thanked him for his service and dedication to the City. This presents a vacancy for her to appoint a replacement and anyone who is interested in serving on the advisory commission, please contact her. The public heard a presentation tonight about the SR57/60 Freeway Interchange Improvements that DB OCTOBER 2, 20'12 PAGE 8 CITY COUNCIL has been working on for a number of years. DB has been very focused on transportation issues. Two major freeways dissect the City and DB is very, very affected by what happens on the freeways. It is very consuming and arduous to get improvements because DB does not control the freeways so it takes a great deal of time and effort to pursue improvements, as well as a great deal of money. She spends much of her time on transportation issues and is pleased to have been appointed to the SCAG Goods Movements Subcommittee. In the past, DB has talked about proposed truck lanes that it was opposed to that were proposed to be located either on the center median of the SR60 or on the San Jose Creek which runs parallel to the SR60. Either way, DB would be very much adversely affected and the City is monitoring those plans very closely. She is pleased to have been appointed to the subcommittee which will be discussing in more detail where exactly these truck lanes will be. She believes everyone recognizes and acknowledges that there are a tremendous number of trucks that travel the SR60. She will be bringing updates back to the community in the future. This subcommittee will be active between now and March 2013. She is the City's representative for Foothill Transit and there has been discussion about a proposed Park `n Ride structure that Foothill Transit has agreed to build. It will be located at the current Caltrans Park 'n Ride on Diamond Bar Boulevard, on the larger lot where the trailer is located. At the Foothill Transit Board Meeting of last Friday Foothill Transit agreed to transfer $1 million into the DB Park 'n Ride Project Fund for additional Environmental Impact Reports. The project is moving forward and will necessitate the City reaching an agreement with Caltrans on the transfer of property and then Foothill Transit will construct the facility. Commuters who have been unable to find parking at the Park `n Ride and were forced to find parking at other locations such as Kmart and residential neighborhoods will now have a structure in which to park which is a good thing and which will take more cars off of the freeways and improve air quality for DB. C/Herrera reported that Monsignor Jim Loughnane, Pastor of St. Denis Church, has suffered recent health problems. On September 24 he found it necessary to have a pacemaker installed. Within a couple of days of the surgery, he was experiencing blockage and on September 28 he had to have quadruple bypass surgery. He is doing remarkably well and is up and walking to the doctor's amazement. Monsignor Jim comes to Council Meetings often to give the invocation. DB appreciates his dedication to the City and to the Council Meetings as being someone the City can always count on. Everyone wishes him well and a speedy recovery. C/Everett spoke about his participation in an Open Space workshop in the San Dimas Council Chambers along with staff members. The workshop was started in 2003 with Congressional Representatives Hilda Solis and David Drier and has been understudied by the National Parks Service study group. The final report is available online and it is most interesting because it covers thousands of acres in the San Gabriel Mountains and in OCTOBER 2, 2912 PAGE 9 CITY COUNCIL the watershed that emanates from that. One of the aspects of this is to determine if there is a national significance to this area and defining it appropriately and whether it needs to be coordinated in any way with a national recreation area. He encouraged everyone to look at the study. Later that morning he attended a Power Lunch Series with the Regional Chamber of Commerce. He encouraged businesses to look at the agenda for the San Gabriel Valley Chamber of Commerce which meets at the local Holiday Inn. Chuck Bennett, IT Forensics Specialist, talked about "Nothing Private in Technology". Friday of that week there was a big celebration at CalPoly and he was privileged to represent the City at the Ribbon -Cutting of their $38 million business administration complex, three very beautiful and functional buildings. Senator Huff and other local leaders attended. The Provost (Senior Academic Officer) told him that CalPoly has some of its very best students from DB at attending CalPoly Pomona. ClEverett also attended an interesting Ribbon -Cutting for the Chamber of Commerce on Thursday, September 27 for American Integrated Medicines and Aesthetics Center, a business located at 21671 Gateway Center. It was a real treat for him to attend a special Parks and Recreation Commission meeting during which 91 Volunteens were recognized. Lastly, ClEverett wished everyone to Enjoy the Holiday Season coming up. MPT/Tanaka reported on his attendance at events during the past couple of weeks including the Princess Tea at the library. He thanked Miss Diamond Bar and her court for providing photos with all of the young women in attendance. There were games and activities and lots of refreshments. He thanked the City and his colleagues, family and friends for helping him and Wanda celebrate the Lion of the Year award that was presented to them by Lions Club International. On Wednesday evening the Diamond Bar Seniors held an Italiano Dance and Dinner. He attended the Grand Opening and Ribbon Cutting by Dr. Bahl with her American Integrated Medicine and Aesthetics Center. DB is pleased that she remained in DB at this new location in the Gateway Corporate Center. He and Wanda attended the Parks and Recreation Commission meeting last week to thank the 91 Summer Volunteens for logging in 6,749 hours of volunteer working this past summer. These 13-15 year olds have learned leadership and responsibility skills. They worked with the Senior Citizens, the Tiny Tots program, Day Camp, Concerts in the Park, and Movies under the Stars. He offered special thanks to Allison Meyers for coordinating all of the Volunteens. He thanked Jessica Gomez from Lorbeer Middle School and Adam Hsu from DBHS for their outstanding work on behalf of the Volunteens. He congratulated the DBHS Wrestling Team on their very successful car wash fundraising event last Saturday. The City Council was at the DBAValnut Sheriff's Station helping celebrate their 25 h Anniversary. Captain Halm provided a history of the station and it was great to see so many retired and current staff members join in the celebration. DB will be adjourning tonight's meeting in memory of Cathy I OCTOBER 2, 2012 PAGE 10 CITY COUNCIL Johnson. He and Wanda have known her for over 26 years as park of the Lion family. She was very active in her children's school activities and was actively involved with the Miss Diamond Bar Pageant, Chamber of Commerce, City of DB, YMCA and as a mother, wife and friend. She will be greatly missed! M/Chang reminded residents that they can follow her activities on Twitter, Facebook and Foursquare. In August she attended the League of California Cities Economic Development Conference as well as, the last Concerts in the Park, which was a great series and looks forward to next year's concerts. She attended the League of California Cities Conference early September during which there was a very interesting session to discuss innovative ways to promote cities. Another innovative way is to promote a dog park and she is pleased to announce that on November 17 it will be the grand opening of the DB Dog Park at the Pantera Park site. She also participated in the Southern California Edison's conference call regarding SONGS (San Onofre Nuclear Generating Station). She will be on another conference call this Thursday and will participate in an in depth discussion on SONGS on October 31 with Edison's Government Advisor Panel. Between September 13 and 28 she was part of the 29� Delegation to Japan with the American Counsel of Young Political Leaders having been nominated by Congressman Royce and his wife and chosen to participate. It was a very strenuous two weeks with back to back meetings morning to night and it was a phenomenal experience. This was the first delegation to visit the Tsunami disaster sites since the March 2011 disaster. It was devastating. She saw Rikuzentakata which was one of the most impacted cities. There were shrines and temples set up for many victims. She also visited another city where the mayor perished in front of city hall while coordinating disaster management efforts. People literally had 30 minutes after the 9.0 earthquake before the Tsunami hit. The group met with the Mayor of Kamishi to discuss his disaster management efforts. The city had built a sea wall that was so deep it is recorded in the Guinness Book of World Records. However, due to complacency, the wall was expected to hold back the devastation of any Tsunami. The waves came in at 33 feet and the water rose to 50 feet. She learned a lot of great disaster management lessons, two of which are 1) take everything seriously and 2) never take anything for granted. Be prepared and that is the most anyone can do. The group met with Ambassador John Roos. who informed them about Operation Tomodachi — Friends to the Rescue and the United States was actually the first country to go in with helicopters to provide aid. The Japanese government expressed their gratitude for the aid operation. All of the roads were broken and all of the rails were as well so that no one could get in but for the helicopters. The group also discussed foreign energy, trade education, and economic policies which was a very interesting time with government governance. Japan is the third largest economy in the world and they have made great progress. Japan is the second largest OCTOBER 2, 2012 PAGE 11 CITY COUNCIL. donor to Afghanistan's rebuilding efforts behind the United States so it is imperative that the US maintain a strong relationship moving forward. When she arrived back in DB on September 28 she went straight to the Armstrong Elementary School carnival which was a great event. She commended PTA President Alfonso Gomez for his efforts. The event was very well attended. On Saturday she and C/Everett attended the DB/Chinese American Association's Moon Festival which is an Asian - American event similar to Thanksgiving. She attended the DB/Walnut Sheriff's Station's 25th Anniversary Celebration. The Diamond Bar Community Foundation Gala will be held on November 10 from 6:00 to 11:00 p.m. For more information please contact her. A flyer will be provided at the next City Council meeting. ADJOURNMENT: With no further business to conduct, M/Chang adjourned the Regular City Council Meeting at 7:30 p.m. in memory of longtime DB resident Cathy Johnson. TOM M E CRIBBINS, GIT' CLERIC The foregoing minutes are hereby approved this 16th day of October 2012. FWL NG tHANG, MAY4RV