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HomeMy WebLinkAbout12/06/2011 Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR DECEMBER 6, 2011 CLOSED SESSION: 5:30 p.m., Room CC -8, AQMD/Government Center, 21825 Copley Drive. Public Comments on Closed Session Agenda - None ON. Government Code Section 54956.9(c) - Initiation of Litigation: One Case No. Government Code Section 54956.8 - Conference with Real Property Negotiator Property: Southeast Corner of Diamond Bar Boulevard and Brea Canyon Road City Negotiator: City Manager Under Negotiation: Price and Terms of Payment CALL TO ORDER: Mayor Tye called the Regular City Council meeting to order at 6:31 p.m. in The Government Center/SCAQMD Auditorium, 21865 Copley Dr., Diamond Bar, CA. CA/Jenkins reported that during tonight's Closed Session there were no public comments and the City Council took action on one item relative to pursuing a receivership in order to collect slope failure at 1007 Banner Ridge Road. The closed session was adjourned at 6:20 p.m. PLEDGE OF ALLEGIANCE: Los Angeles County Sheriffs Department Undersheriff Paul Tanaka led the Pledge of Allegiance. INVOCATION: Ahmad H. Sakr, PhD, Islamic Education Center, gave the invocation. ROLL CALL: Council Members Carol Herrera, Jack Tanaka, Mayor Pro Tern Ling -Ling Chang and Mayor Steve Tye. Absent: Council Member Ron Everett was excused. Staff Present: James DeStefano, City Manager; David Doyle, Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS Director; David Liu, Public Works Director; Bob Rose, Community Development Director; Greg Gubman, Community Development Director; Ryan McLean, Assistant to the City Manager; Rick Yee, Sr. Civil Engineer; Lauren Hidalgo, Public Information Specialist, and Tommye Cribbins, City Clerk. APPROVAL OF AGENDA: As Submitted. DECEMBER 6, 2011 PAGE 2 CITY COUNCIL POST ELECTION PROCEDURES: 1) ADOPT RESOLUTION NO. 2011-49: RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 8, 2011, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. C/Herrera moved, MPT/Chang seconded, to Adopt Resolution No. 2011-49: Reciting the Fact of the General Municipal Election held on November 8, 2011; Declaring the Result and Such other Matters as Provided by Law. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Herrera, Tanaka MPTIChang, M/Tye NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Everett 2) ADMINISTRATION OF OATH OF OFFICE TO COUNCIL MEMBER'S ELECT CAROL HERRERA AND JACK TANAKA. a) Jack Tanaka — Swearing in by Los Angeles County Sheriffs Department Undersheriff Paul Tanaka b) Carol Herrera — Swearing in by State Senator Bob Huff CITY COUNCIL REORGANIZATION: 1) SELECTION OF MAYOR M/Tye called for nominations for Mayor. C/Herrera nominated C/Chang to serve as Mayor. C/Tanaka seconded the nomination. There were no other nominations offered. By unanimous acclamation, C/Chang was proclaimed Mayor. 2) SELECTION OF MAYOR PRO TEM MfChang called for nominations for Mayor Pro Tem. C/Herrera nominated C/Tanaka to serve as Mayor Pro Tem. C/Tye seconded the nomination. There were no other nominations offered. By unanimous acclamation, C/Tanaka was proclaimed Mayor Pro Tem. 3) PRESENTATIONS TO OUTGOING MAYOR STEVE TYE by the following: DECEMBER 6, 2011 PAGE 3 CITY COUNCIL a) Pat Fabio, Representing Congressman Gary Miller b) State Senator Bob Huff c) Assemblyman Curt Hagman's Office d) Captain Dave Haim, Los Angeles County Sheriffs Department e) Assistant Chief Montoya, Los Angeles County Fire Department f) Board of Directors, Walnut Valley Water District g) Presentations from Mayor on behalf of staff and City Council RECESS: M/Chang recessed the City Council Meeting at 7:05 p.m. RECONVENE: M/Chang reconvened the City Council Meeting at 7:28 p.m. 1 . SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Lt. Chris Blasnek, DB/Walnut Sheriffs Station, thanked the City Council and residents for their continued support of "999 For Kids" program. Becky Serrano, speaking on behalf of the Diamond Bar Community Foundation, spoke about the December 10 deadline for ads and articles for January 2012 edition of The Windmill. She requested that articles, announcements of special events and photos be emailed to www.thewindmillmag(cD_qmail.com or call and leave a message at 909- 861-1147. She announced that 2012 is the 50th Anniversary of the magazine and that she would love to speak with residents who have comments, memories and photos to commemorate the anniversary throughout the year. Clark Rucker, representing Diamond Bar High School asked for the Council's support of mobile food truck fundraising events for schools. 4. RESPONSE TO PUBLIC COMMENTS: None Offered. 5. SCHEDULE OF FUTURE EVENTS: 5.1 Holiday Diamond Ride — Friday, November 25, 2011 through Sunday, January 1, 2012 — Free Shuttle Services to and from Diamond Bar Shopping Centers. 5.2 Traffic and Transportation Commission Meeting — December 8, 2011 — 7:00 p.m., SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive. DECEMBER 6,2011 PAGE 4 CITY COUNCIL 5.3 2011 Holiday Home Decorating Contest — Entry forms must be received no later than Friday, December 9, 2011 at 4:30 p.m.; Judging will take place on Wednesday, December 14, 2011 from 7:00 p.m. to 10:00 p.m. Three categories — Best Holiday Spirit, Best Lawn Display and Most Energy Efficient (use of LED lights). Residents may enter in more than one category. 5.4 Planning Commission Meeting — December 13, 2011 — 7:00 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.5 City Council Meeting — December 20, 2011 — 6:30 p.m., SCAQMD/Government Center Auditorium, 21865 Copley Drive. 5.6 Christmas Holiday — December 23 and 26, 2011 — City Offices closed in observance of the Christmas Holiday. City Offices reopen Tuesday, December 27, 2011 at 7:30 a.m. 5.7 Holiday Tree Curbside Collection Program — December 26, 2011 through January 13, 2012. Trees free of decorations and flocking may be left at the curb for free pickup during this period. Any tree over six (6) feet in height must be cut in half. 5.8 Late Night Transit Pass Sale — Tuesday, December 27 and Wednesday, December 28, 2011 until 7:00 p.m., Diamond Bar City Hall, 21825 Copley Drive during City Hall relocation. 5.9 City Hall Relocation — December 29 and 30, 2011 — Public Counter Services, such as recreation class registrations, transit pass sale and planning and building permit issuance will be temporarily transferred to the Diamond Bar Center, 1600 Grand Avenue. 5.10 New Year's Holiday — January 2, 2012 — City Offices closed Monday, January 2, 2012 in observance of New Year's Day. City Offices reopen Tuesday, January 3, 2012 at 7:30 a.m. at the new City Hall location, 21810 Copley Drive. 6. CONSENT CALENDAR: MPT[Tanaka moved, C/Tye seconded, to approve the Consent Calendar. Motion carried by the following Roll Call: AYES: COUNCIL MEMBERS: Herrera, Tye, MPT/Tanaka, M/Chang NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS:Everett 6.1. CITY COUNCIL MINUTES — Regular Meeting of November 15, 2011 - Approved as submitted. 6.2 PARKS AND RECREATION COMMISSION MINUTES — Regular Meeting of October 27, 2011 — Received and Filed. DECEMBER 6, 2011 PAGE 5 CITY COUNCIL 6.3 TRAFFIC AND TRANSPORTATION COMMISSION MINUTES — Regular Meeting of October 13, 2011 — Received and Filed. 6.4 RATIFIED CHECK REGISTER — Dated October 27, 2011 through November 30, 2011 totaling $3,544,129.66. 6.5 APPROVED TREASURER'S STATEMENT — Month of October 2011 and Revised Treasurer's Statement for June, July, August and September, 2011. 6.6 APPROVED APPLICATION TO BE RECERTIFIED AS A TREE CITY USA FOR 2011 (1 1TH YEAR) AND AUTHORIZED THE MAYOR TO SIGN THE APPLICATION. 6.7 APPROVED AMENDMENT NO. 1 ADDING THE NEW CITY HALL TO THE VENDOR SERVICES CONTRACT WITH DH MAINTENANCE SERVICES FOR THE TERM OF JANUARY 3, 2012 THROUGH JUNE 30, 2012 TO PROVIDE JANITORIAL AND BUILDING MAINTENANCE SERVICES IN THE AMOUNT OF $19,500, PLUS A CONTINGENCY AMOUNT OF $2,700 FOR AMENDMENT NO. 1 FOR A TOTAL AUTHORIZATION NOT -TO - EXCEED $22,200 FOR FISCAL YEAR 2011/12. 6.8 APPROVED AMENDMENT NO. 1 TO THE CONSULTING SERVICES AGREEMENT WITH ENVIRONMENTAL IMPACT SCIENCES (EIS) IN THE AMOUNT OF $29,000 TO UPDATE THE ENVIRONMENTAL IMPACT REPORT FOR THE SITE D SPECIFIC PLAN. 6.9 APPROVED PLANS AND SPECIFICATIONS AND AWARDED CONSTRUCTION CONTRACT FOR MEDIAN MODIFICATION PROJECT AT DIAMOND BAR BOULEVARD AND CLEAR CREEK CANYON ROAD IN THE AMOUNT OF $25,831 TO LSC CONSTRUCTION AND AUTHORIZED A CONTINGENCY AMOUNT OF $3,000 FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $28,831. 6.10 ADOPTED RESOLUTION NO. 2011-50: APPROVING FINAL TRACT MAP NO. 53670, FOR THE SUBDIVISION OF A 7.5 ACRE SITE INTO FIVE (5) SINGLE FAMILY RESIDENTIAL LOTS, LOCATED AT THE TERMINUS OF ALAMO HEIGHTS DRIVE IN THE GATED COMMUNITY IDENTIFIED AS "THE COUNTRY ESTATES." 7. PUBLIC HEARINGS: None DECEMBER 6, 2011 PAGE 6 CITY COUNCIL 8. COUNCIL CONSIDERATION: None RECESS: M/Chang recessed the City Council Meeting to the Redevelopment Agency Reorganization Meeting at 7:48 p.m. RECONVENE: M/Chang reconvened the City Council Meeting at 7:53 p.m. 9. COUNCIL SUBCOMMITTEE REPORTSICOUNCIL MEMBER COMMENTS: C/Tye thanked M/Chang for the acknowledgements and the special video presentation. He stated that it has been a privilege to serve as Mayor representing the City of D.B. C/Herrera thanked M/Chang and congratulated her on her appointment. She thanked former Mayor Tye for his service which means a lot of extra work, meetings, interaction with staff, residents and others. C/Tye did a great job for the City and regionally with Contract Cities where he will move up to become President in a couple of years. MPT/Tanaka hoped everyone had a wonderful Thanksgiving holiday. During the past couple of weeks he met with the WCCA to take care of business before the end of the year. He thanked everyone who took the time to come to tonight's Council meeting. M/Chang congratulated MPT/Tanaka and C/Herrera on their re-election. She thanked C/Tye for his service as Mayor and for leading the charge on the new City Hall and Library, Washington Street Mini -Park, and for the City receiving the highest credit rating from Standard & Poors as well as, the many years of service he has given the City. M/Chang said that next year everyone will focus on economic development. Kudos to ACM/Doyle, CM/DeStefano and others who have pushed the new City Hall project forward very quickly. The library should be completed by summer as well as, other projects including the Dog Park and the Washington Street Mini - Park. M/Chang reported on today's Diamond Bar Community Roundtable meeting. Superintendent Dean Conklin shared the food truck fundraising information about which everyone was excited. Different community groups will now be looking into that type of fundraising. She reminded residents that they can also follow her on Facebook and Twitter. She thanked Mr. Rucker for his comments and thanked her colleagues and the community for supporting her, ADJOURNMENT: With no further business to conduct, M/Chang adjourned the Regular City Council Meeting at 7:58 p.m. TOMMYE tRIBBINS, CITY CLERK DECEMBER 6, 2011 PAGE 7 CITY COUNCIL The foregoing minutes are hereby approved this 20th day of December 2011.