HomeMy WebLinkAbout10/05/2010Minutes - Regular MeetingMINUTES OF THE CITY COUNCIL
REGULAR MEETING OF THE CITY OF DIAMOND BAR
OCTOBER 5, 2010
CALL TO ORDER: Mayor Pro Tem Tye called the Regular City
Council meeting to order at 6:30 p.m. in The Government Center/SCAQMD
Auditorium, 21865 Copley Dr., Diamond Bar, CA.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Tye led the Pledge of
Allegiance.
INVOCATION: Mark Hopper, Pastor, Evangelical Free
Church, gave the invocation.
ROLL CALL: Council Members Ling -Ling Chang, Ron
Everett, Jack Tanaka, Mayor Pro Tem Steve Tye.
Absent: Mayor Carol Herrera was excused.
Staff Present: James DeStefano, City Manager; David Doyle,
Assistant City Manager; Michael Jenkins, City Attorney; Ken Desforges, IS
Director; David Liu, Public Works Director; Bob Rose, Community Services
_ Director; Linda Magnuson, Finance Director; Greg Gubman, Community
Development Director; ;Ryan McLean, Assistant to the City Manager; Rick Yee,
Senior Civil Engineer; Kimberly Molina, Associate Engineer; Anthony Santos,
Management Analyst; Lauren Hidalgo, Public Information Specialist, and
Tommye Cribbins, City Clerk.
APPROVAL OF AGENDA: As Presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 MPT/Tye proclaimed October 2010 as Fire Prevention Month, and
read and presented the Proclamation to Assistant Chief Dave
Stone.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
Offered,
3. PUBLIC COMMENTS:
Pat Fabio, representing Congressman Gary Miller announced that the
Congressman is looking for interns for fall, winter and spring. She further
announced that Congressman Miller is hosting a service academy night at
the Richard Nixon Library on Thursday, October 21, 2010 from 7:00 to
10:00 P.M.
4. RESPONSE TO PUBLIC COMMENTS: None Offered.
OCTOBER 5, 2010 PAGE 2 CITY COUNCIL
5. SCHEDULE OF FUTURE EVENTS:
5.1 Planning Commission Meeting — October 12, 2010 — 7:00 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
5.2 Traffic and Transportation Commission Meeting — October 14, 2010
— 7:00 p.m., SQMD/Government Center Hearing Board Room,
21865 Copley Drive.
5.3 Site D Project Public MeetingM/alking Tour, October 16, 2010 —
8:30 a.m. to 12:30 p.m. - Castle Rock Elementary School, 2975
Castle Rock Road.
5.4 City Council Meeting — October 19, 2010 — 6:30 p.m.,
AQMD/Government Center Auditorium, 21865 Copley Drive.
6. CONSENT CALENDAR: C/Chang moved, C/Everett seconded, to
approve the Consent Calendar as presented. Motion carried by the
following Roll Call:
AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka, and
M/Tye
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: M/Herrera - -
6.1. CITY COUNCIL MINUTES — Regular Meeting of September 21,
2010 —Approved as submitted.
6.2 RECEIVED AND FILED PARKS AND RECREATION
COMMISSION MINUTES:
6.2(a) Regular Meeting of July 22, 2010— Received and Filed.
6.2(b) Regular Meeting of August 26, 2010 — Received and Filed.
6.3 RATIFIED CHECK REGISTER DATED SEPTEMBER 15, 2010
THROUGH SEPTEMBER 29, 2010 —totaling $777,810.62.
6.4 APPROVED TREASURER'S STATEMENT — Month of August
2010.
6.5 ADOPTED RESOLUTION NO. 2010-34: APPROVING PROGRAM
SUPPLEMENT AGREEMENT NO. 005-M1 TO ADMINISTERING
THE AGENCY -STATE AGREEMENT NO. 07-5455R FOR
REIMBURSEMENT OF FEDERAL FUNDS IN THE AMOUNT OF
$292,171 FOR THE SUNSET CROSSING ROAD/PROSPECTORS
ROAD TRAFFIC CALMING PROJECT STPLH-5455(006).
OCTOBER 5, 2010 PAGE 3 CITY COUNCIL
6.6 AWARDED DESIGN AND CONSTRUCTION ADMINISTRATION
SERVICES CONTRACT FOR THE 2010-2011 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMP
INSTALLATION PROJECT TO DMS CONSULTANTS, INC. IN
THE AMOUNT OF $35,740, AND AUTHORIZED A
CONTINGENCY AMOUNT OF $3,500 FOR CHANGE ORDERS
TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $39,240.
6.7 ADOPTED RESOLUTION NO. 2010-35: APPROVING THE
APPLICATION FOR $113,290 OF LAND AND WATER
CONSERVATION GRANT FUNDS, WHICH IF AWARDED,
REQUIRES A $113,290 MATCH FROM THE CITY, FOR THE
SUMMITRIDGE PARK SOUTHERN TRAIL VISTA PROJECT.
7. PUBLIC HEARINGS: None
8. COUNCIL CONSIDERATION:
8.1 REVIEW CONCEPTUAL PLAN FOR SILVER TIP PARK.
CSD/Rose reported that the City Council appropriated $300,000 in
the 2010-11 FY Budget to construct Silver Tip Park. To determine
what improvements are most desired by the residents living near
the park, staff conducted two neighborhood meetings at the park
site. Meetings were held on Saturday, April 24 and Saturday, June
12. Input from the meetings was used to develop the conceptual
plan being presented this evening. The conceptual plan was
reviewed by the Parks and Recreation Commission at its June 24
meeting and Commissioners voted unanimously to recommend
approval of the conceptual plan to the City Council. CSD/Rose
stated that about 400 notices were sent out to residences in the
immediate area of Silver Tip along with a sign being posted at the
park site promoting tonight's meeting.
CSD/Rose introduced Jeff Chamlee, Architerra Design Group.
Mr. Chamlee gave a Power Point presentation of the conceptual
plan for the approximate 2-3 acre parcel. The current park facility is
in need of a facelift and upgraded amenities, primarily in the areas
of accessibility, play equipment, picnic activities, security and
drainage. The park features a large green grass area somewhat
smaller than the current green area to conserve water. There is a
new ADA accessible walkway entry from the street which will be
less than five percent and will be secured with a vehicle bollard and
boulders to help prevent unwanted vehicles from entering, but allow
security access if needed. The main play area is being totally
OCTOBER 5, 2010 PAGE 4 CITY COUNCIL
revamped with new play areas with one for 2-5 year olds and larger
for 5-12 year olds. Adjacent to the play area is a large group picnic
shelter and additional picnic tables under the shelter and scattered
throughout the park. The area will include trash receptacles,
accessible drinking fountain, and a new circular walkway that
encompasses the grassy area and exercise stations along the
walkway. In the future there may be a trail head for trail
development up the hill.
C/Everett thanked Mr. Chamlee for his work. He felt it was a good
plan but was concerned about the $600,000 project tab when the
budget called for $300,000. He asked if the playground equipment
would fit in the $300,000 budget or be included in a future budget.
Mr. Chamlee said the plan is to phase the project. Construction
drawings will encompass all of the proposed features and will be an
itemized bid to allow staff to select a contractor so that staff can
address the priorities.
CSD/Rose stated that staffs report states that all of the
improvement items will be included in the construction documents
and depending on how the costs come in the items will be
constructed up to the $300,000 budget. Staff believes the items that
would be delayed would include the Gazebo Shake structure, the
exercise equipment, the monument sign and possibly the lights.
The lights would probably be the most important item to include first
if the budget allows. Some of the additional landscaping and
irrigation system improvements would likely have to be delayed.
C/Everett said he was concerned about getting the security lights in
as quickly as possible.
MPT/Tye asked for public comments.
Allen Wilson was curious about the ongoing costs to maintain the
park. What is the purpose of this park and what is the five year
cost to maintain this park.
MPT/Tye closed public comments.
CM/DeStefano reported that this park has been contemplated for
some time. The neighborhood meetings that were held took place
quite some time ago and is only a matter of coincidence of timing
and trying to get this project done. This item is not related to the
discussion item the speaker referred to at the last Council Meeting
with respect to the survey that was sent to community members
regarding park improvements, lighting and landscape and other
OCTOBER 5, 2010 PAGE 5 CITY COUNCIL
improvements within the community.
MPT/Tye pointed out that Silver Tip Park was built as part of the
association at no cost to the community and that this discussion is
about improving that park.
CSD/Rose stated that the history for timing regarding this project
goes back to 1992 when the City developed its Americans with
Disabilities Act transition plan. In that plan the City listed all of the
parks that the City is responsible for maintaining and one of the
responsibilities under ADA is to create equal access to people with
disabilities. So part of the improvements to this project, as
mentioned by the architect, was to improve access from the
sidewalk in front of the park into the park to reduce the steepness
of the sidewalk and remove the cross slope. In addition the tot lots
now have sand as the cushion material and that sand will be
replaced with a combination of sand and rubberized surface
material so that wheelchairs will have easy access to the tot lot
areas. Picnic tables, benches, etc. will also be ADA accessible, as
well as, the perimeter walkway which will give access to
wheelchairs through the entire park. In short, the primary purpose
for making these improvements at this time is to meet the ADA
requirements and is in the time schedule of the City's transition
plan. Funds to do the work are CDBG (Federal) funds that can be
used for this work. In addition, the City has Park Development
Funds that are set aside for park purposes. As far as ongoing
maintenance, the cost to maintain the improved park compared to
the current maintenance will stay the same. The only addition
would be the cost of electricity if security lights were installed at a
typical cost of $75-100 per month.
MPT/Tye said he heard the architect state that there would be less
watering required because of the improvements.
C/Everett moved, C/Tanaka seconded, to approve the Conceptual
Plan for Silver Tip Park. Motion carried by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Chang, Everett, Tanaka,
and MPT/Tye
NOES: COUNCIL MEMBERS: None
ABSENT:COUNCIL MEMBERS: M/Herrera
OCTOBER 5, 2010 PAGE 6 CITY COUNCIL
9. COUNCIL SUBCOMMITTEE REPORTS/COUNCIL MEMBER
COMMENTS:
C/Chang reminded residents that she has a very active Twitter and
Facebook accounts. She also stated that she as well as her colleagues
attended the DRHS/DBHS first ever game which was very exciting.
C/Tanaka thanked DRHS for coordinating the Football Parents recognition
and the American Cancer Society's campaign during halftime. He
attended the Parks and Recreation Commission meeting last Thursday
during which the Volunteens were honored for service in the Summer Day
Camp programs, Senior Citizens' programs, Concerts in the Park and
Movies under the Stars. On Friday he, C/Everett and MPT/Tye attended
the Kiwanis Club of Walnut Valley Installation Breakfast. He congratulated
Richard Malooly on being chosen President.
C/Everett said he enjoyed the game Friday night and said he appreciated
the healthy competition between the two schools.
MPT/Tye also congratulated Richard
hoped residents were planning on
community gathering on October 16'
football team and coaches from Dian
victory in the first football game betw4
Bar High School.
Malooly on his presidency and
attending the Site D tour and
He further congratulated the
and Ranch High School on their
en Diamond Ranch and Diamond
ADJOURNMENT: With no further business to conduct, MPT/Tye
adjourned the Regular City Council meeting at 7:08 p.m.
TOMM E CRIBBINS, CITY CLERK
The foregoing minutes are hereby approved this 19th day of October ,
2010.
CAROL HERRERA, MAYOR